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HomeMy WebLinkAboutPackets - Council Packets (1183) AGENDA ORO VALLEY TOWN COUNCIL STUDY SESSION FEBRUARY 9, 2004 ORO VALLEY TOWN COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE STUDY SESSION - AT OR AFTER 4:30 P.M. CALL TO ORDER ROLL CALL 1 . DISCUSSION AND REVIEW OF MID-YEAR BUDGET AND FORECASTS; AND BUDGET AND BOND REPORT ADJOURNMENT The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk's Office at 229-4700. Posted: 02/04/04 4:30 p.m. Ih TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 9, 2004 TO: Honorable Mayor and Council FROM: David L. Andrews, Finance Director SUBJECT: Town of Oro Valley FY 2003/04 Mid-Year Financial Status Review and Budget and Bond Report to Council SUMMARY: The purpose of this communication is to provide the Town Council with a mid-year update of the Town's financial status. Included as an attachment to this agenda item is a summary of the Town's revenue status and a detailed finance report which includes actual revenues and expenditures through December 31, 2003. Draft minutes from the Budget and Bond Committee's January 26,2004 Regular Meeting is also included as a report to Council. Staff would like to present its report and answer any questions regarding the information that is included in your packets. GENERAL FUND: Fiscal year-to-date revenue collections indicate that revenues will be above budget by $313,275 (1.7%) at fiscal year end. The primary revenue sources contributing to this surplus are residential and commercial building permits fees (one time revenues). Based on the high level of residential building permits that have been issued through December 31 (260) SFR Permits, 500 is a better estimate of how many will be issued by fiscal year end as opposed to the original 400 permits budgeted. Local Sales Tax Collections • Retail sales tax revenues are 35.4% higher than this same period last year, primarily due to the annexation of Area B. Revenues from this source are projected to exceed the budget amount by $70,000 (2.7%) at fiscal year end. • Tourism revenues (sales tax and bed tax) are 13.1% below collections for the same period last year. However, based on input from the Hilton Conquistador, a 10% recovery is projected from January — June 2004. Actual revenues are estimated to be $165K below budget at fiscal year end. • Construction sales tax collections are significantly higher (12.9%) than for the same period last year. Revenues are projected to exceed budget by $100,000 or 4.8% at fiscal year end. State Shared Revenues FC(;)i N(.X)4l`.rnidvear financial report 2.doc TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 9, 2004 State shared revenues are projected to be above the budget by $40,000 due to better than expected state sales tax collections. Residential Building Permits 500 single family residential building permits are projected to be issued this fiscal year compared to the budget figure of 400. This projected increase in permits sold results in an estimated $209,000 more than originally budgeted for residential permit fee collections. Commercial Building Permits Year-to-date collections total $399,933 including $274,236 for the Triad Hospital. The year end estimated amount is $470,000 compared to a budget of$325,000. Federal/State Grants Grant revenues are estimated to be approximately $331,000 below budget with $240,000 related to the COPS Universal grant and $114,000 related to HIDTA. However, expenditures will be reduced by $240,000 because the eight (8) patrol officers related to the COPS Universal grant will not be hired this fiscal year. Charges for Services This revenue source includes a variety of fees including court costs, zoning and subdivision fees, recreational fees and real property rental income. Total collections are forecasted to exceed budget by $90,000. HIGHWAY FUND: The Highway Fund is currently at about 30% of budgeted collections so far this fiscal year, falling roughly 20% short of the mid-year goal. This shortage can be attributed to unusually low HURF collections, which is the largest account in the fund. Collections have only reached 33% of budget as of December 31st and staff is working with PAG and ADOT to reconcile this issue. All other accounts are tracking to budget and show no problem indicators. PUBLIC TRANSPORTATION FUND: Overall, the public transportation fund is tracking to budget. STP Reimbursement from PAG for the purchase of new vans, will be carried over to next fiscal year and utilized at that time. Otherwise, all remaining accounts are tracking to budget. TOWNWIDE ROADWAY DEVELOPMENT IMPACT FEES FUND: Development impact fee collections are anticipated to exceed the budget by $375,000. This is due to an increase in the fee amount which was effective January 15, 2004 and a higher number of permits to be issued. ::`COU CO 'midyear financial report 2.doc TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 9, 2004 ORO VALLEY WATER UTILITY: Water revenues are on pace with budget expectations. Points of interest include three funds incorporated in the Water Utility fund this year: Oro Valley Connection Fees Debt Service, Alternative Water Resources, and Oro Valley Water Connection Fees Funds in order to comply with GASB-34. Also, Groundwater Preservation fees are projected to be $568,700 at fiscal year end. Development impact fees have higher than anticipated collections, directly related to the increase in number of permits issued this fiscal year. ATTACHMENTS: 1. Summary Financial Status 2. Financial Report, December 31, 2003 3. Draft Minutes from Budget and Bond Committee January 26, 2004 Regular Meeting SUGGESTED MOTION: N/A David L. 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Eft Eft- U) N LL U)/ z12) O c p c > 03 0 cc Z 3 c 5 co L co }; (1) m o U LE' Q f i_ F- Town of Oro Valley GENERAL FUND Budget Compared to Actuals Report Through December 31st 2003 Year Completed 6 of 12 OR 50% December Y-T-D 2003/2004 Percentage of Actuals Actuals Total Budget Budget Completed REVENUES: Local Taxes $ 857,899 $ 3,446,888 $ 7,330,000 47.0% Licenses&Permits 196,781 1,331,924 1,821,000 73.1% Federal Grants 18,819_ 101,596 567,000 17.9% State Grants 2,781 48,016 88,500 54.3% State Shared 549,031 3,356,183 6,680,000 50.2% Other Intergovernmental - 93,807 490,893 19.1% Charges for Services 63,742 340,041 554,300 61.3% Fines 20,931 99,199 200,000 49.6% Interest Earnings 55,866 96,215 125,000 77.0% Miscellaneous 2,105 51,800 124,500 41.6% Fund Balance Carryforward - - 7,185,253 TOTAL REVENUES $ 1,767,954 $ 8,965,667 $ 25,166,446 49.9% EXPENDITURES: Town Council $ 14,834 $ 76,137 $ 141,088 54.0% Town Clerk 69,128 168,105 407,471 41.3% Magistrate Court 42,398 217,237 487,038 44.6% Town Manager 44,272 169,709 338,909 50.1% Human Resources 22,208 114,998 220,467 52.2% Economic Development 19,194 171,891 _ 1,039,630 16.5% Finance 51,755 210,512 477,867 44.1% Information Technology 33,780_ 165,765 317,984 52.1% Legal 53,264 246,908 557,781 44.3% Community Development Administration 21,142 157,547 355,701 44.3% Planning&Zoning 50,524 305,022 792,947 38.5% Parks&Recreation 84,130 665,739 1,373,436 48.5% Library Services 50,936 332,584 962,098 34.6% Geographical Information Services 6,339 46,095 116,390 39.6% Police 637,699 3,703,012 8,394,768 44.1% Police-Grant Contingency - - 93,500 0.0% Building Safety 83,703 488,384 1,219,895 40.0% Public Works 9,019 123,274 319,336 38.6% Custodial& Facility Maintenance 11,671 62,196 157,773 39.4% General Administration: - Operations&Maintenance 10,283 134,780 374,712 36.0% Transfers to Other Funds 1,182,168 1,182,168 1,182,168 100.0% Contingency - - 5,835,487 0.0% TOTAL EXPENDITURES $2,498,447 $ 8,742,063 $ 25,166,446 45.2% REVENUE LESS EXPENDITURES $ (730,493) $ 223,604 UNENCUMBERED BALANCE AT JULY 1, 2003 $ 7,571,947 CURRENT FUND BALANCE $ 7,795,551 G:\JOSEPH\Mid-Year Report\December 2003-2004 FINANCE REPORT Town of Oro Valley HIGHWAY REVENUE FUND Budget Compared to Actuals Report Through December 31st 2003 Year Completed 6of12OR 50% December Y-T-D 2003/2004 Percentage of Actuals Actuals Total Budget Budget Completed REVENUES: Licenses&Permits $ 1,493 $ 14,134 $ 22,000 64.2% PAG Reimbursements - - 565,000 0.0% State Shared Fuel Tax 164,136 895,870 2,669,000 33.6% Charges for Service - - 6,000 0.0% Interest Income 2,264 10,243 20,000 51.2% Miscellaneous 1,661 59,915 2,000 2995.7% Fund Balance Carryforward - - 1,434,133 0.0% TOTAL REVENUES $ 169,553 $ 980,162 $ 4,718,133 29.8% EXPENDITURES: Personnel $ 95,605 $ 571,282 $ 1,280,829 44.6% Operations&Maintenance 66,511 314,038 931,496 33.7% Capital Outlay 7,239 57,293 1,927,500 3.0% Contingency - - 578,308 0.0% TOTAL EXPENDITURES $ 169,354 $ 942,613 $ 4,718,133 22.8% REVENUE LESS EXPENDITURES $ 199 $ 37,549 UNENCUMBERED BALANCE AT JULY 1,2003 $ 1,635,627 CURRENT FUND BALANCE $ 1,673,176 G:\JOSEPH\Mid-Year Report\December 2003-2004 FINANCE REPORT Town of Oro Valley PUBLIC TRANSPORTATION FUND Budget Compared to Actuals Report Through December 31st 2003 Year Completed 6 of 12 OR 50% December Y-T-D 2003/2004 Percentage of Actuals Actuals Total Budget Budget Completed REVENUES: Federal&State Grants $ 7,371 $ 7,371 $ 68,580 11% Local Transportation Assistance Funds 20,389_ 96,005 194,000 49% Charges for Services 2,100 14,510 31,500 46% Interest Income 38 532 1,000 53% Transfer from General Fund 101,592 101,592 101,592 100% Donations - 100 - 0% Other Financing Sources - 11,925 - 0% Fund Balance Carryforward - - 41,648 0% TOTAL REVENUES $ 131,490 $ 232,035 $ 438,320 58.5% EXPENDITURES: Personnel $ 19,784 $ 118,417 $ 267,944 44% Operations&Maintenance 3,100 33,815 102,198 33% Vehicles - - 60,000 0% Contingency Fund - - 8,178 0% TOTAL EXPENDITURES $ 22,884 $ 152,232 $ 438,320 35.4% REVENUE LESS EXPENDITURES $ 108,606 $ 79,802 UNENCUMBERED FUND BALANCE AT JULY 1,2003 $ 51,870 CURRENT FUND BALANCE _ $ 131,672 G:\JOSEPH\Mid-Year Report\December 2003-2004 FINANCE REPORT Town of Oro Valley TOWNWIDE ROADWAY DEVELOPMENT IMPACT FEES FUND Budget Compared to Actuals Report Through December 31st 2003 Year Completed 6 of 12 OR 50% December Y-T-D 2003/2004 Percentage of Actuals Actuals Total Budget Budget Completed REVENUES: PAG Reimbursements $ 838,986 $ 5,990,983 $ 8,591,000 69.7% Interest-Investments 6,673 22,976 - 0.0% Development Impact Fees 32,084 495,932 803,000 61.8% Pima County Bond Proceeds 777,868 2,479,032 3,000,000 82.6% Miscellaneous - 14,541 4,000 363.5% Transfer from Capital Project Fund - - 400,000 0.0% Fund Balance Carryforward - - 8,494,373 0.0% TOTAL REVENUES $ 1,655,612 $ 9,003,465 $ 21,292,373 70.4% EXPENDITURES: Personnel $ 15,119 $ 86,961 $ 275,810 31.5% Operations&Maintenance 162 13,078 109,325 12.0% Capital Improvements 1,484,343 6,995,225 20,907,238 33.5% Debt Service - 9,732 - 0.0% Contingency - - - 0.0% TOTAL EXPENDITURES $ 1,499,624 $ 7,104,996 $ 21,292,373 33.4% REVENUE LESS EXPENDITURES $ 155,988 $ 1,898,469 UNENCUMBERED BALANCE AT JULY 1,2003 $ 5,409,262 CURRENT FUND BALANCE $ 7,307,731 G:\JOSEPH\Mid-Year Report\December 2003-2004 FINANCE REPORT Town of Oro Valley ORO VALLEY WATER UTILITY Budgeted Income Statement Through December 31st 2003 Year Completed 6 of 12 OR 50% December Y-T-D 2003/2004 Percentage of Actuals Actuals Total Budget Budget Completed OPERA TING REVENUES: Water Revenues $ 620,197 $ 4,067,668 $ 8,873,000 45.8% Service Charges& Meter Income 88,905 , 345,248 395,100 87.4% Miscellaneous - 70 - 0.0% TOTAL REVENUES $ 709,101 $ 4,412,986 $ 9,268,100 47.6% OPERATING EXPENSES: Personnel $ 127,097 $ 740,551 $ 1,642,573 45.1% Depreciation&Amortization 140,219 841,315 1,861,700 45.2% Operations& Maintenance 150,289 1,395,657 3,960,549 35.2% TOTAL OPERATING EXPENSES $ 417,605 $ 2,977,523 $ 7,464,822 39.9% OPERATING INCOME $ 291,496 $ 1,435,463 $ 1,803,278 79.6% NON-OPERATING REVENUES(EXPENSES) :1 Water Connection Fees 627,290 627,290_ 919,600 68.2% Alternative Water Impact Fees 107,543 107,543 120,000 89.6% Interest Income _ 25,044 _ 60,571 $ 95,000 63.8% (Interest Expense) (145,444) (1,015,086) (2,471,846) 41.1% (Transfer from Capital Projects Fund) - - - 0.0% (Bond Issuance Costs) - - (492,742) 0.0% TOTAL NON-OPERATING REVENUES (EXPENSES) $ 614,432 $ (219,683) $ (1,829,988) 12.0% NET INCOME $ 905,929 $ 1,215,780 $ - - RETAINED EARNINGS AT July 1, 2003 $ 14,195,507 CURRENT RETAIINED EARNINGS $ 15,411,287 G:\JOSEPH\Mid-Year Report\December 2003-2004 FINANCE REPORT Town of Oro Valley ORO VALLEY WATER UTILITY Capital Budget Through December 31st 2003 Year Completed 6 of 12 OR 50% December Y-T-D 2003/2004 Percentage of Actuals Actuals Total Budget Budget Completed CAPITAL BUDGET Minor Assets $ 238 $ 4,061 $ 11,400 35.6% Meters 9,888 40,273 110,000 36.6% Wells 125,633 247,536 1,096,000 22.6% E-Zone Well 24,648 24,648 - 0.0% Booster Stations 2,700 2,700 500,000 0.5% Water Plant#4 20,747 20,747 - 0.0% Reclaim Water-Booster Stations - - 500,000 0.0% Design Phase I Reclaimed Water 61,654 61,654 - 0.0% Transmission/Distribution Main 218,887 730,684 1,572,725 46.5% D Zone Main CDO Wash to WP1 38,913 38,913 - 0.0% D Zone Main CDO Wash to WP 1 38,913 38,913 - 0.0% Vistoso Commerical Loop 21 21 0.0% Moore Road Interconnect 92,488 92,488 - 0.0% Naranja 12 Inch D Zone Main - 145,351 - 0.0% Reclaim Water-Mains 100,814 100,814 3,000,000 3.4% Design Phase I Reclaimed Water 196,206 196,206 - 0.0% Reserviors40,649 141,744 250,000 56.7% _ Water Plant#4 21,224 21,224 0.0% Reclaimed Water-Reserviors - - 435,000 0.0% Design Phase I Reclaimed Water 67,561 67,561 - 0.0% Structures - - 140,000 0.0% _ Vehicles -_ 58,171 58,000 100.3% Equipment 9,332 14,877 52,500 28.3%, Security Equipment 0.0% Reclaimed Water System 1,085_ 1,085 100,000 1.1% TOTAL CAPITAL BUDGET $ 1,071,599 $ 2,049,668 $ 7,825,625 26.2% G:\JOSEPH\Mid-Year Report\December 2003-2004 FINANCE REPORT D 1"\API MINUTES TOWN OF ORO VALLEY BUDGET AND BOND COMMITTEE REGULAR MEETING HOPI ROOM DEVELOPMENT SERVICE BUILDING 11,000 N. LA CANADA DRIVE ORO VALLEY, ARIZONA MONDAY,JANUARY 26, 2004 6:00 P.M. CALL TO ORDER—6:10 P.M. ROLL CALL PRESENT: Honey Pivirotto, Chair Lyra Done, Vice-Chair Anil Hiremath, Member Bob Schlichting, Member Bob Jennens, Member STAFF PRESENT: David Andrews, Finance Director Mary Rallis, Accounting Supervisor Joseph Meyer, Management &Budget Analyst Danielle Tanner, Secretary IV 1. MINUTES FROM THE NOVEMBER 17, 2003 COMMITTEE MEETING AND JANUARY 7, 2004 SPECIAL MEETING. MOTION: Vice-Chair Done MOVED to approve the minutes from the November 17, 2003 Committee meeting and the January 7, 2004 special Committee meeting. Member Jennens SECONDED the motion. Motion carried, 5-0. 2. QUARTER ENDED DECEMBER 31, 2003 BUDGET TO ACTUAL REVIEW OF TOWN REVENUES AND EXPENDITURES/EXPENSES. Mr. Andrews reviewed the Mid-Year Financial Status. This item is scheduled to go before the Council in a study session in a couple of weeks. Staff has begun working on the CIP and the Fiscal Year 04/05 Budget process. • The General Fund is the primary operating fund of the Town and the Mid-year revenue estimate projects that revenue collections will exceed the budget by about $313,000 or 1.7%. Construction for the first 6 months of the fiscal year has been better than expected. • Increases in revenues from retail sales tax are 35%higher than last year primarily due to the annexation of Area B. Tourism revenues are down about 13% from last year. This is believed to be due to the name change from the Sheraton El Conquistador to the Hilton. Hotel General Manager expects recovery in the coming year. Construction sales tax collection revenues are projected to exceed budget by $100,000. • State Shared Revenues are primarily tracking to budget with a possible extra $40,000 above budget. • Highway Fund gas tax (HURF) collections are below budget. This may be attributed to reporting errors from gas suppliers. A significant portion should be recovered. • The Roadway Development Impact Fees were budgeted at 400 EDU's and projections are 500 for the year. The Roadway Impact fee increased to $2,900 on January 15, 2004. • The Water Utility revenues are stable with the budget collections. Connection Fees are exceeding estimates. Further discussion followed regarding: • Member Jennens inquired about the significant difference in the Federal & State Grants. Mr. Meyer explained that these funds were primarily to be used for hiring officers and the officers will not be hired this fiscal year. • Member Jennens asked about the Construction Building Permits summary revenue increase in relation to the decrease in the number of permits. Mr. Andrews explained that the number of permits in 03/04 represent the YTD total. Member Jennens suggested to Staff to characterize the chart differently for clarification. • Member Jennens asked if the YTD Actuals and Year End Estimates in the Highway Fund will come back. Mr. Andrews explained that there was a budget of$565,000 for a PAG Grant which the Town has not yet collected on but are estimating revenues of$565,000 by the year's end. • Chair Pivirotto stated that there are a limited number of lots to collect permit revenue from and it is critical to watch the commercial projects. She expressed her concern with including in the projections the need for increased services and the need to fund special projects. • Member Hiremath asked about the water utility budget and related fees. Mr. Andrews explained much of the $32 million bond deal done in December is for the reclaimed water system and the Council modified the rates and implemented a ground water preservation fee to help pay back the bonds. • Member Schlichting suggested that the Staff create a list of the ten largest local sales tax payers, without disclosing names, to determine if sales tax revenues are increasing outside of Area B. • Member Schlichting discussed an operating surplus in relation to forecasting the carry forward of next year. Mr. Andrews explained that it may be less but there are also timing differences like Capital Improvements. Staff is currently working on the detail for expenditures and will know more in the next week. • Vice-Chair Done announced that she will be attending the Construction Seminar on February 12, 2004. It will be a discussion on building industry expectations for 04/05. MOTION: Member Jennens MOVED to forward the mid-year financial status report to the Town Council for their approval. Member Schlichting SECONDED the motion. Motion carried, 5-0. 3. TOWN USE OF PROCEEDS FROM LONG-TERM DEBT ISSUANCES. F:IMINUTESIBUDGET AND BOND11-26-04.doc Ms. Rallis presented The Water Development Fee Revenue Obligation, Series 2000. The remaining funds are $780,612. It is anticipated that the bond fund will be used this fiscal year. Mr. Andrews added that the $32 million dollar issue in December will be on the next report. MOTION: Member Hiremath with regard to quarterly Review of Proceeds From Long-Term Debt Issuance MOVED to forward the report to the Town Council with favorable recommendation for Council acceptance. Member Jennens SECONDED the motion. Motion carried, 5-0. 4. TOWN REVENUE PLAN CONSIDERATION AND POSSIBLE ACTION REGARDING DRAFT LOCAL SALES TAX ORDINANCES AND CONSTRUCTION CONTRACTING RESOLUTION. Chair Pivirotto discussed the joint meeting with the Town Council from January 12, 2004. Council Member Johnson had requested that the Committee create a revised projection worksheet for the General Fund showing revised projections with additional commercial developments. Chair Pivirotto asked what assumptions the Council may commit to relative to commercial development. One concern is the difficulty in predicting which projects will take off. Chair Pivirotto asked who had some direction as to what commercial projects will happen and on what timeline. Further discussion followed regarding: • Member Jennens indicated that the Town Council would like the Committee to get a reasonable assumption for these projects and to gather information from someone and come up with an additional forecast. • Mr. Andrews explained that the Town Council is asking what are the major potential commercial development areas and how much sales tax do we estimate can be generated. Jeff Weir can put together estimates and present them to the Committee. • Mr. Andrews gave a status report of some of the Commercial Development Areas. ➢ Oracle Crossing at Oracle and Magee—The Town is currently in the process of negotiating an economic development agreement with Bourne Partners. The final sales tax sharing amount has not been determined but it is under discussion. ➢ Blake Hasting Property, The Town Center at 1st and Oracle ➢ Ritz Carlton—Executed an economic development agreement 2-3 years ago which calls for sales tax sharing. Staff has the numbers and the split but no timeline. ➢ Oro Valley Market Place,Vestar at Tangerine and Oracle— Staff has the numbers but not the split. • Vice-Chair Done stated her opposition to changing the Committee's forecast. She would like provide supplemental material. • Chair Pivirotto has an objection to running projections with the major commercial revenues absent related cost and service increases. She would like guidance from someone who knows the splits and timelines of the projects to direct the Committee on how to build the assumptions. F:IMINUTESIBUDGET AND BOND11-26-04.doc • Vice-Chair Done suggested that for the review of the budget in April, the Committee go forth with a resolution in reference to the ordinance to go into effect in 90 days. Then the resolution would go forward simultaneously as the funds would start coming in. • Mr. Andrews stated that Staff was directed to return the construction contracting ordinance to the Council by February 4, 2004. The Mayor indicated that he would like to consider an emergency clause. If Town Council passes it on February 4th, the effective date will be April 15, 2004. • Mr. Andrews stated that Paul Nzomo in Public Works and Jeff Weir in Economic Development are interested in having some of the construction sales tax to be dedicated to electrical under-grounding. • Member Jennens suggested that the Committee participate in the resolution process actively instead of interrupting the Ordinance. • Mr. Andrews reported that the Town of Sahuarita dedicates the additional sales taxes from construction to general CEP purposes. Marana has an increased rate of 4%. 75% of that 4% goes to transportation purposes via resolution. • Mr. Andrews said that the 04/05 Town Budget process is beginning and he will have refined numbers and a better idea of the projected expenses and the vacancy savings will be built into the numbers and capital projects. MOTION: Vice-Chair Done MOVED to table the ordinances until the next budget review in April. Member Jennens SECONDED the motion. Motion carried, 5-0. 5. FY 2004/2005 CAPITAL IMPROVEMENTS PLAN UPDATE Member Jennens stated that Bryant Nodine will take the proposal for capital spending to the Planning & Zoning Commission on February 3rd and to Town Council on February 18th. Mr. Andrews gave them a general objective of about $500,000 available in 04/05 for general spending. Member Jennens discussed several of the efforts: • GF30—The Sound wall for the Magee annexation area. • GF12—Fire Inspector Vehicle purchase, contingent on hiring a Fire Inspector. • GF 13—The Aquatics Office enclosure regarding The James D. Kriegh staff facilities. • GF 14—Potable Water Line-JDK Maintenance Yard • GF 16—Electrical Up-Grade—James D. Kriegh Park • GF24—Pick-up Truck, Parks Supervisor uses his own vehicle. • GF29—Coyote Run replacement vehicle 6. DISCUSSION OF POSSIBLE DEPARTMENTAL BUDGET ASSIGNMENTS TO COMMITTEE MEMBERS. Departmental Budget Assignments were assigned according to Committee member's interest and familiarity of the department. Vice-Chair Done will try to be involved in all of these departments. The Committee request that three seats be reserved at each of these meetings. • Administration was assigned to Chair Pivirotto and Vice-Chair Done. • Magistrate Court and Police were assigned to Member Hiremath and Member Jennens. F:IMINUTESIBUDGET AND BOND11-26-04.doc • Public Works was assigned to Vice-Chair Done and Member Schlichting. • Community Development was assigned to Member Jennens and Member Hiremath. ADJOURNMENT MOTION: Member Jennens MOVED to ADJOURN the meeting at 8:40 p.m. Member Schlichting SECONDED the motion. Motion carried, 5-0. Respectfully submitted, Danielle Tanner, Secretary IV F:IMINUTESIBUDGET AND BOND11-26-04.doc