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HomeMy WebLinkAboutPackets - Council Packets (1190) AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION JANUARY 7, 2004 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS — TOWN MANAGER The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE —At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. 1. CONSENT AGENDA (Consideration and/or possible action) A. Minutes — 9/20/03 TC/Department Head Annual Retreat (continued from 12/17/03); 12/08/03; 12/15/03; 12/17/03 B. Approval of the extension of the Grievance Review Board Citizen Members current terms — Jack ReDavid and Ethel Rocco, effective January 1, 2004 —June 30, 2004 C. Rejecting all bids for Project No. OV-22-04-03 Oro Valley Water Utility Hydrant Security System D. Resolution No. (R)04-01 Approving the establishment of a No Parking Zone in the right-of-way along the Shadow Mountain Drive from Calle Concordia south to Meadowbrooke Drive; along Rolling Hills Drive from Shadow Mountain Drive east to Overlook Drive; along Overlook Drive from Calle Concordia south to Meadowbrooke Drive E. Reappointment of Leann O'Brian and Rich Hawkinson to the Stormwater Utility Commission with terms expiring October 30, 2005 01/07/04 Agenda, Council Regular Session 2 2. PUBLIC HEARING —APPROVAL OF AN APPLICATION FOR A SERIES 10 (BEER AND WINE STORE) LIQUOR LICENSE FOR CATALINA MART ORACLE/MAGEE LOCATED AT 8080 N. ORACLE ROAD 3. PUBLIC HEARING — REQUEST TO ANNEX APPROXIMATELY 135.9 ACRES OF UNINCORPORATED TERRITORY LOCATED SOUTH AND WEST OF THE CURRENT TOWN LIMITS INCLUDING A PORTION OF THE NORTH HALF OF SECTION 22, WITHIN A PORTION OF THE NORTH EAST ONE '/ OF SECTION 21, AND WITHIN A PORTION OF SECTION 15, TOWNSHIP 11 SOUTH, RANGE 13 EAST, GILA AND SALT RIVER MERIDIAN, PIMA COUNTY, ARIZONA Explanation: This annexation request consists of 135.9 acres known as "Area G" and is located immediately south of Stone Canyon and north of La Cholla Air Park. 4. RESOLUTION NO. (R)04-02 SUPPORTING AN ACT AMENDING SECTIONS 42-6106; 48-5303; 48-5304; 48-5309 ARIZONA REVISED STATUTES; AMENDING LAWS 1990 CHAPTER 380, SECTION 8 Explanation: The PAG Regional Council has passed a resolution asking all Pima County jurisdictions to support the reauthorization of the expired taxing authority. It is the intent of the PAG Regional Council to proceed with the establishment of a Regional Transportation Authority to deal with the numerous multi modal transportation issues facing the PAG region. This Authority would deal with the major regional issues and not with jurisdictional specific issues. 5. REQUEST FOR APPROVAL OF AN ADDITIONAL PLANS EXAMINER POSITION AND TO SUPPLEMENT THE COMMUNITY DEVELOPMENT DEPARTMENT, BUILDING SAFETY DIVISION BUDGET 6. REQUEST FOR APPROVAL OF SUPPLEMENTAL FUNDING TO THE COMMUNITY DEVELOPMENT BUILDING SAFETY DIVISION BUDGET TO PURCHASE HARDWARE AND SOFTWARE TO ENABLE ONLINE PLAN REVIEW SERVICES AND PUBLIC ACCESS TO PERMITS PLUS TOWN MANAGER'S REPORT COUNCIL REPORTS DEPARTMENT REPORTS CALL TO AUDIENCE —At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during 01/07/04 Agenda, Council Regular Session 3 "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 12/31/03 3:00 p.m. rg A packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. — 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify Kathryn Cuvelier, Town Clerk, at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. TOWN OF ORO VALLEY .A JANUARY 7, 2004 COUNCIL COMMUNICATION MEETING DATE: Deguribtaixagatecx TO: HONORABLE MAYOR & TOWN COUNCIL FROM: Chuck Sweet, Town Manager SU BJ: SEPTEMBER 20, 2003 SUMMARY REPORT OF THE TOWN COUNCIL/DEPARTMENT HEAD ANNUAL RETREAT SUMMARY: The 2003 Town Council and Department Head Retreat was held on Saturday, September 20, 2003 at the Hilton El Conquistador Resort in Oro Valley. Peggy O'Sullivan, of the ASU Advanced Public Executive Program, acted as facilitator of this retreat andrep reportdetailingared a the retreat discussion and 2003 Plan of Action. p The Plan of Action includes 21 strategic action items. Since September, action on many of these items has taken place. Please refer to Attachment#2 which details the Action Item and provides an overview of the status of that item. ATTACHMENT: 1. Town Council/Department Head Annual Retreat Summary Report 2. September 9, 2003 Action Items 3. Draft Citizen Complaint Template / r Chuck Sweet, Town Manager Attchmerif #1 4807275157 A. S. U. APEP 678 P03 NOV 17 '03 15:03 t T %IS ms Action e Council/Staff Retreat September 9,2003 *loving to the Next Level of Excellence Priority4 Develop implementation plan for Priority 4 Develop implementation plan for h/Economic • Open Space Preservation Issue#2: High Tec Issue#1. p Development implementation ____ ...... ........._ for PriorityDevelop implementation plan for Priority 4 Develop plan 4:Water System Infrastructure. #3: Lon Term Revenue Plan Issue# Y Issue g 4 Automate employee timesheets 4 Provide consolidated Staff review comments on development proposals. 4 Design a Citizen Feedback Form for the 4 Explore methods to more closely align Council to use in gathering complete existing Planned Area Developments (PADS) information on complaints. Also post this with current land use policies and standards. form on the Town website. I a script toguide Council in 4 Create a template for Staff 4 Develop p, • Recommendations on externally initiated responding to citizen complaints development proposals. forwardIiii110 citizen rReview Town� Counc�imembers will Code and Arizona Revised ' complaints to the Town Manager for follow- Statutes for additional information on the p involvement of staff and elected officials in up. municipal elections. s 4 Eliminate the quarterly uarteri Performance 4 Councilmembers will strive to advise the Measurement Report, Town Manager of any major questions about agenda items before the Council meeting. The Town Manager will send any follow-up information or updated packet materials to Council members using electronic means. of customer service 4 Compile background information about 4 Identify highlightsis improvements and provide this information to existing Town advisory committees. Council. data on workload volume \I summa 4 Compile summary Schedule a Council work session to review and processing times for building permits background information on Town advisory and development proposals elo ment committees, and to discuss need for changes to the nomination, selection and appointment process. 4 Provide status report on zoning enforcement 4 Schedule a joint meeting between the p cases, showing time elapsed from complaint Council and the Planning &Zoning received,d, investi9 ation completed and case Commission to discuss land use planning 11100 resolution. and growth management policy. -4 Conduct a Council work session to explain the stages in the Town's Development Review Process. - 4807275157 A. S. U. APEP 678 PO4 NOV 17 '03 15:03 ■ • • Town of Oro Valley Town Council/ Department Head Annual Retreat September 20, 2003 Summary Report Prepared By OPEP Advanced Public Executive Program School of Public Affairs College of Public Programs • � ARIZONA STATE � "�� UNIVERSITY 4807275157 A. S. U. APEP 678 P05 NOV 17 '03 15:04 111101 Town of Oro Valley Town Council I Department Head Retreat Summary Report Table of Contents 2 1. Background. 2. This Year's Retreat ••• 3 3 3. Attendees ...4 4. Recent Accomplishments •-- 5. Issues from August 2003 Council Retreat 8 8 A. Departmental Customer Service Programs... •- 15 B. Zoning Code Enforcement... 18 C. Analysis of Existing Planned Area Developments (F'ADs) 18 D. Agenda Meeting Management 19 E. Defining Roles of Boards and Commissions 6. Format and Content of Staff Recommendations to Council •- 20 7, Role of Council and Staff in Municipal Elections 22 8. Review and Update List of Strategic Issues from 2002 Retreat .....23 9. Top Priorities for the Next Two Years ••• -�-•-•-•••� ....24 10. Keeping the Council Informed on Progress -�� �- ._..24 11. Closing Remarks 25 ... 25 12. Attachments 4807275157 A. S. U. APEP 678 P06 NOV 17 '03 15:04 � r Town ofOa Valleyr / DepartmentTawn Council Head Study Session / Retreat SummaryReport September 20, 2003 1 Background all participants to the Town Council/Department Head Study Mayor Loomis welcomedp p . that today's session was a continuation of the three-part planning Session/Retreat. He explained y process initiated last year. In August ust 2002 the Town Council held a retreat with the Town Manager to identify key issues. then held a follow-upsession The Town Manager, Chuck Sweet, with Town Department Heads. • bythe Town Council, and to compile data relevant to the to review the issues identified • issuesThereafter, a joint planning session was held to put all the pieces Council s and concerns. together. • 2002, the Town Mayor and Council met At the StudySession/Retreat held on November 15, . Heads. At this all-daysession, Council and staff with the Town. Manager and Town Department . • • accomplishments, assessed current opportunities, and agreed upon top reviewed previous acc p priorities for the coming year. Mayor Loomis reminded everyone that they were recently � for today's meeting. with a copyof last year's report to review in preparation y g provided ' joint session had been extremely valuable. It provided an Everyone agreed that last year s level of • important communityissues in greater depth,with a refreshing opportunity to reflect on ppopenness and candor. Elected officials and d staff got to know one another better,and in the d appreciation for each other's unique roles and special challenges. process, gained renewe pp that this dee Mayor Loomis and Chuck Sweet agreeddeepened understanding carried over from the p retreat, and has enhanced the overall effectiveness of the Council/Staff working relationship. In this way, we are all able to better serve the Town of Oro Valley. The Mayor explained that since last year's process rocess was so successful, we followed the same model for 2003. —"' Head Retreat Page 2 9120/03 Oro Valley Town Council/Department 48072515? A. S. U. APEP 678 P07 NOV 1? '03 15:04 2. This Year's Retreat . • ' planningprocess byholding a cil and Town Manager reinitiated the The Mayor and City Cour follow-u retreat on August 23, ZD 03. At that session, the Council identified five key issues for P further discussion. These included: 7) Customer Service 8) Agenda/ Meeting Management 9) Zoning Code Enforcement 10)Plannedp Area Developments (PADs) 11)Roles o f Boards and Commissions held a special meeting to discuss these 11.0 that he and the Department Heads thenP Chuck explainedfled further information about these topics Council issues. He added that staf�'hawe since comp are lookin forward to discussing them at today's joint Study Session/Retreat. and g This Council/Department artment Head Retreat was held on Saturday, year's Oro Valley Town Counc p yConquistador Resort in Oro Valley, Arizona. A complete September 20, 2003, at the Hilton El a p the key issues that were discussed Agenda is attached to this report. This report summarizes g during this session. 3. Attendees . ants included the Oro Valley Mayor and Town Council,the Town Manager, and Town Participants Department Heads. A list of Town officials in attendance is shown on the next page. . • • O'Sullivan, Director ot'the Advanced Valley Council Retreat was facilitated by Peggy • The Oro Val y � She also prepared this summary report. Pro am at Arizona State University. p p Public Executivegr • specialplanning meeting. Ms. O'Sullivan Several members of the public attended this p for • • explained that since this is an informal planning session welcomed these citizens,and then p this • lengthy agenda,there will not be any public testimony at the Council and staff with a g Y g enjoy them to stayfor the day and hoped they would �� y Ikkrol meeting. However, she encouraged g listening to the group discussion. — "'—- Page 3 9/20/03 Oro Valley Town Council/Department Head Retreat 480727515? A. S. U. APEP 678 P08 NOV 1? '03 15:05 §11100' Town Council IDep/Department Head Retreat 2003 Session Participants Paul Loomis Mayor ' Werner Wolff Vi0-4114ya Paula Abbott Councilmember Bart Roch man CoiinCilmember Richard Johnson Councilmember Chuck Sweet .Town';Nran'ager..; ' Kathryn Cuvelier Town Clerk David Andrews Finance.Director 4110 Mark Lan lits Town Attorney George Dunscom b Magistrate Daniel Sharp Chief of Police Bill Jansen Town,Edineer.: ;... ' Brent Sinclair Community Development Director Jeff Grant Humeri Rie$Purces,.Direttar Alan Forrest Water Utility Director Bob Kovitz Public Information:Officer... 'Sullivan ASU Peggyo . .._._... -__................._ Accomplishments4. Recent Oro Valleyhas made significant progress since and Council agreed that the Town of . The Mayoris ' tin of major accomplishments that the Council last year's retreat. On the following pages a listing ,1 and staff identified. 9/°20/03 Gm Valley Town CounciUDep artment Head Retreat Page 4 4807275157 A. S. U. APEP 678 P09 NOV 17 '03 15:05 IWO Enhanced Town Services • Valleyhas grown from 6,670 people to ✓ grown tremendously. Since 1990, Oro The Town has over 38,000 residents! this growth and this dramatic increase in service ■ We are proud that we have accommodated . the h� h quality of our municipal services. demands while retaining g ■ We are now processing between 180 and 200 permits per month! a to manage water reclamation ourselves. We now are able g a Secured a grant to promote increasedusage of seat belts by area drivers. New Public Facilities ' projects: Tangerine, La Canada,Naranja and I Completed major new road construction g P Lambert Roads. The Lambert Road project also involved major drainage improvements. ' We now have a connection between the High ■ Established shared use path on Narang a Road. School and the Library. ■ We have installed stop lights and completed traffic safety improvement projects throughout p Oro Valley. a Finished construction of our beautiful New Town Hall building(including carpet installation!) ■ We havedesignated desi nated School Bike Paths. ■ P Com leted a new Dispatch Center facility. Wireless a We have upgraded to the Phase 2 System. This will enhance our response to 911 P calls originating from cell phones. Upgraded the Town's communication system, including the system within the Council ■ Chambers. ■ We are moving forward with the Library Expansion Ex ansion Project and are now processing the building design. Collaborative Partnerships in ■ On our third attempt, we succeededannexing Commercial Area B. ▪ Finalized water system arrangement with Tucson. 111110 Established a Citizen Corp s to assist the Town with Homeland Security issues. ■ Council/Department Head Retreat Page 5 9/20/03 Oro Valley TownP 4807275157 A. S. U. APEP 678 P10 NOV 17 '03 15:05 • Collaborative Partnerships (cont.) CORP- Correctional Officers Dispatcher Program in partnership with 11 Established the g Retirement Program. will enhance the quality of life for our local ■ construction of a new hospital, which Began residents. Office. These Community Oriented Policing (COPS) ■ $600,000 grant from the U.S. Co ty Secured a Oro Valley. . us to hire more police officersY funds will enable in with Pima County for linear Park. ■ ter overnmental Agreement(IGA) Entered into an Intergovernmental ' na e I half-million dollar grant from the Arizona Department artment of Transportation(ADOT) Secured a for construction on new lighting. Participated with the High School in their"Safe and Sober" Graduation Project. ■ i P improved Town Operations 111010 system from ICMA (International City/County ■ Converted our Town's retirement Management Association) to the Arizona State Retirement System, resulting in major cost savings and maintaining vital retirement benefits for our employees. stabilized employment in Town government. We have sta P the working 111 Our new Town Hall has enhanced environment for our employees and promoted greater communication and cooperation across departments. ■ Completed the Employee Compensation Study. Strengthened Overall Governance communi ,.which has been weal ■ The Mayor has given a State-of-the-Town Address to the tY received. ■ Town o f Oro Valley has a strong budget. We have been fiscally responsible and The not had to impose service cutbacks or managed our finances well. As a result, we have reduce staff, like many other Arizona cities in this current economic downturn. • extremelycapable Town Attorney in Mark Langlitz. In ■ haveretained the services of an p of � We the quality legal services to all Tows just Mark has dramatically enhanced a few months, and delight over the increased and the Council. Everyone expressed surprise Departments on a wide range of legal matters. Mark has attent111011# iveness and enhanced responsiveness g quickly become a trusted and valuable member of the Oro Valley team. ----- Page 6 9/20/03 Oro Valley Town Council/Department Head Retreat 4807275157 A. S. U. APEP 678 P11 NOV 17 '03 15:06 Strengthened Overall Governance (cont) • ordinance to expand the Town Council from five to seven ■ The Council recentlyenacted an p reflects that we are a growing community,members. Moving to a 7-member Council with, . and concerns. Adding two new members will give our citizens more sophisticated issues more representation municipal in affairs, and provide a broader range ofexpertise, perspective and leadershipfor Oro Valley Town government. prepared our General Plan wi ■ We havewith h extensive citizen input. It is now ready to go to the voters in November, 2003. Greater Statewide Influence • Legislature for retention of State Shared ■ Played a leadership role in lobbying the Arizona g y Revenues for cities and towns, an essential source of funding for local government. ■ Instrumental in getting the Multi-Jurisdictional Water Authorization passed in the Arizona • This will allow government organizations to work together to Legislature. Y'hts authorization , . provide necessary water resources for all our citizens. We finallydenotingthe exit for Oro Valley on Interstate-10! This ■ got ADOT to erect a sign of raises our visibility considerably, as thousandspeople travel this route daily. ■ We have complied with the Water Securityrequirements, and have played in lead role in resolving this matter. Oro Valley overall hasattalnedmore positive recognition from our local residents, from the ■ Tucson region and throughout the state. ■ The Town of Oro Valley has emerged as more of a"player", not just in Pima County,but on the state scene. Enhanced Recognition and Achievement ■ Coyote Run was recognized as the Best Transit System in Arizona. g wasselectedhost city for the 2004 Annual Conference of the League of ■ Oro Valley as the y This event attracts hundreds of delegates from across the state. Arizona Cities and Towns. sand • in Oro Valley for several days. Their purchase of good These dignitaries will stay provide while in town will a healthy economic boost for our community. ___ --- Pa e 7 9/20/03 Oro Valley Town Council/Department Head Retreat 9 4807275157 A. S. U. APEP 678 P12 NOV 17 '03 15:06 111101 Enhanced Recognition and Achievement(cont.) " Mayor a or Loomis has been elected to the Executive Board of the League of Arizona Cities and a keyrole in shapingmunicipal policy This has helped the Town of Oro Valley play Towns. P in Arizona. ■ Oro Valley now has increasedopportunities for economic development, especially in the • -tech industry. Recently, our town was featured in a great emerging bio-tech and other high �'Y g •g an ideal location for technologically based firms. promotional article, touting Oro Valley as • our new hospital received statewide coverage in the � The groundbreaking ceremony forP Arizona Republic. 5. Issues from August 2003 Council Retreat • August 2003 Council Retreat,and reviewed the Mayor Loomis provided a brief account of the g �'. p He wanted to clear up any misconceptions that five issues identified for further discussion today. Council's intent. in raising these five issues,the Council the Town staff may have had about the . ' Town of Oro Valleyhas major problems or is not doing well. is not implying that they think the , P outstanding accomplishments just identified, the Town On the contrary, as evidenced by the ou g provides great service. a reed that it would be beneficial to discuss these five The Council and the Town Managerg . issues joint this wa , 'we ho e to clanfy process and identify �n a session with staff. In y P • • Mayor Loomis added that he knows the Town is doing well; he opportunities for improvement. PP just o move to the next level of�celle�nce. wants to help our community t A. Departmental Customer Service Programs Head was prepared to give a five- minute Manager er Chuck Sweet reported that each DepartmentP P Town � service programs. However, prior to these presentations, he synopsis on their customer p g wanted to offer some overall comments. 1) Overall Philosophy • and Council to realize that he and the Town staff are deeply First, Mr. Sweet wanted the Mayor , alit serv1Ges to our community. Each of us is dedicated to committed to providing high quality of our ability. In fact, many of us chose careers in local serving Oro Valley to the bestY government because of our personal dedication to public service. 11110 Council/Deartment Head Retreat Page 8 9/20/03 Oro Valley Town Cou p 4807275157 A. S. U. APEP 678 P13 NOV 17 '03 15:07 Manager explained that many of the staff adhere to codes of conduct Furthermore, the Town � P throw h our professional affiliations, such as International City/County Managementemen t Association, American Planning Association, American Public Works Directors Association, ociation etc.These professional codes require that membersuphold u hold the highest standards of ethics and integrity in service to the public. � y • Town's Department Heads take great pride to explain that he and each of the P, Mr. Sweet went on P for people who feel the same in Valley. When we hire employees, we lookp P their work for Oro Y Council's desires to • community. In summary, Town staff share the way about serving our comm � provide the best possible service to our customers, the people in Oro Valley. On this matter, we are in complete agreement. Department Head to update the Council on the internal Town Manager then invited each D epp The g Several departments provided handouts to the processes theyuse to monitor customer service. P Council with current performance data and sample survey instruments. These supplemental materials are attached to this report. 2) Departmental Customer Service about customer service from the Department Head Following is a summary of key points presentations and Council questions: %111110 system for monitoring the quality and efficiency of ■ Each department has devised its own 5y Some • methods varydepending upon the nature of the service provided. 'fov�m services. These p Y Valleyresidents, such as the Water Utility. directly with the Oroy departments may interact to the general law enforcement and the Courts, provide direct services Other services such as public as required. Some Departments employ formal systems for gathering customer feedback, such as issuing ■ regular ular customer surveys and questionnaires. informalmeans,rely on more • Other Departmentssuch as regularly soliciting comments from keys. Several remarked that they are also well p customers, stakeholders and advisory groups.people will often approach them with unsolicited remarks-often known in the community, and Pp verypositive. Many know from experience erience that if service is not going well, they will p definitely hear about it! of some services by direct observation, such as • Department Heads can also gauge the level , P • • But, theycan also observe how an employee interacts with the condition customers at the front counter. receive feedback about Town services in general, or about a Each department may also the Town • This is especially true for the offices of the Town Manager, different department. P y is c Information Officer(PlO). In these cases, the information Clerk and the Town Public%NO forwarded to the appropriate department for review and follow-up. Page9 9/'20/03 Oro Valley Town Council/Department Head Retreat 4807275157 A. S. U. APEP 678 P14 NOV 17 '03 15:07 • questions about Oro Valley. His office also serves as a clearinghouse for public • ■ The PIO also ,, � on citizen questions and concerns. functions as an unofficial ``ombudsman by following up email communication through the Town website. Increasingly, the Town is receiving more indicatedtheir own internal training on customer service • Departments that they offer Many D pinteractingextensively with the public. especially for employees, those who will be . orientation programs to make Town described customer outreach and p g � Other Departments �,;n people about requirements on the processes more user-friendly. By informing p p application applications. This has enabled Town customers are able to submit more completepp front-end, departments have developed to expedite the approval process. Forexample, some dP staff P their applicationpackets. Other.departments and samples of checklists completed forms for P seminars and workshops with regular customers, such as home builders. Many have conduct provided downloadable forms on the Town webpage. 3) Customer Service in the Public Sector c ■ In the broadest sense, a "customer" can be defined as anyone who receives or uses our %100 that all Oro Valley residents Obviously, this means are our customers to some bythe type of service. For example, traffic safety degree. The nature of customer varies Yp g who drives through Oro Valley- residents and non-residents im improvements benefit everyone g P alike. organization. When viewed in this way, we . - r customers can also be internal to the lloweVe , another. Our different Departments need to work in that we are all customers of one recognize es such as with plan reviews. Town employees are also our collaboration on many issues, customers. 11/ with the same regard that,we would address treat each other and Town employees g We need to a citizen. Remember the Golden Rule:treat one another the way you would want to be treated. •- Valleyin different departments and in different roles • Although we are serve the Town of Oro ,, gthepublic,we are all "The Town". as elected and appointed officials, to ------- Head Retreat Page 10 9/20/03 Oro Valley Town Council/Department 4807275157 A. S. U. APEP 678 P15 NOV 17 '03 15:08 islkiliti . . . • from theprivate sector. We can't always make ' customers in government different , Servingareperforminga regulatory function, such as customer"happy," especially when we the pPY of qualitythat can be applied to issuingcitation. However,there are many dimensions a service qualitymentioned by Department Heads are Town customers. Some of the aspects of shown in the box in this page. . omen Service in Oro Valley • u�i..•v •.-. v�1�:;•r,.0.i•'f`y.•••.i...,.,.rs.l,.afra►,:71a1;•+ «.t•,r .•"r.L4••f.tr!aY.•�_.•'-:.t-t,. -.7• .7-• :••.:.�-•1 f.l.1".''•,'.'77-7-7' . .7 .r :'•:'''a'•.,••V•'-.5.i. t�,.;.7.•.t.'�.:L r•_.•'.�.1•:114,-..•..;,•'_.•it:i_.p w1.::1-4.^.�:'1lThcin ��••;.ra_I"....M_71,,'•;1r+'.!r .'.."71'i:'�dL r'•.//!"i�••�c:_I:..l�11•x�1i,.i�ti11r:.:►,�� " .1:'.,'..•..'`:..7 1 1.t!*6.....11/:w:!1'.3-. .,�..a.•'a•: 1•.,7':1r..•.'�•1:•]1''.a.1,1L._••L.'.. .,.•Y•..'Mtiti, ,+:I.;(.•i:.•' ••_'••(� '•.:rl•�' r:I_•• 1 �•'' 'rr,r• 1 .z _.� L., '_•1'1N: 7,,1,,, , ,...,:,'I1;: V2 7.,(„ 1.•./ .L« . •,•,'.y,rf%r`l�_•• y”.f:••••t_^'.r•�,». .`''.• 4:`.N,Rt:N•.;�r``w .''•,•47,11,11,4'.'..-.-.'• !,r'y"•�1�14..w'.-1';;11-.::,:i.::-.4,,:r.' 1L ,/-�U. - ,n ;1'_,f)l i4r^hjrin4]1r•»�,:.•I.,n,i.,.YI.j�:'.:.•,j ::::1,.'_':'r-.l7• \;r•a�•l'y?�. ;.5a 1 � i�� r:3.Ci��d1W�1J •). L;14�e',1 •JgI1tJ��f� 1�;J1•1,1 *�''�rty:, .h`1T{ .'ri(;• .1:::- ',:?:,...',.-F:-!:•1 Jr �_ „`4+"y• .:Jf,�'`�l (._r:..n !�1'.u, ''1,�.•! 1)•y':r] i �y_,�1•!' .':1. :.ff.'J"4r f_ aC,n-1: ;•?+a4 ir1'.s.r�1 111 • :4\V V/1•'ri.t(r.Z . •fY . .»E-`. ,.LI1•. l`ir4• !.yV711'".. �C;;.1 ;r t.�r, •i 1:+•t';:,V isyy;.fr•f:' :!hf!1 •I•.:_ r"-•.?`.. .••'.1«:•'w-.....‘;:.:•f_.. 11,'`,.,i..(r'•../..!......;•' t I• . ' ;:j;.•—•':-.. ./‘c•'i';';:'...• .1•,•• '«:Fw• .•-'.:n`'• .,.1r'}'�'LM'._w' t' 1^ii91y,•u•.:! e:j... :•:„•,'•1,(:'=,i•A!l. ti.!j)u .)'. •.r L 2'./. . . i .• ' 'r�"'.'. ' . .�:—:'...rb•.r:.. A»...i:' .-1.._..-«C.'''''-• 4 . i.7:.Jr�«' .',.•''�rf` .1Ji.n...ti.'.).:r.1rr�u"/111..:f•.1;'. : ., •.; 1, .r ::,i r. '.,. 1 'r''• •• :.,:,t .,111j.:'/'y/i 'i•�i/l�.;/r):/r;.~!r» ;::•,!...:it.. • f Courteous i /el .' -,••r . , rHelpful Pt , : . t,f,•pl,.';lIllI•�1�':►1 r 1.11,•'1' .'r,.•r,:1;1 •,...tl..?..1i..:,;;I: t ..';,,. ..„'•r'tiry'•r'wi1j� •,°..:: �.t.. .1, ,..,•"•:•:. II I. r •r • Polite .'1,0.41i.;N.If:1.0•: ..(11.;f:'1;: r,li.$ kl 1 IY, Able to Listen .Consistent . . P ' •1 ..1.11..,,.,,. .:.'•'.ti*...:*:..!...,:::::,•:,r�•.'.I .•1 f'��••.•1; 11:'If!11 t. •, t•1.';•4i,8.1;:,.!&.:.;::!•••;:';','.,r;: �'• •1• 'r' Responsive !1 •:�j' 11 �,'.,.•.:' .•..LI;.N owThroU ;•••••;,,,,,;;‘,.••.,....,....,....:,!:1' ,.1 . 1 I Seamless Service •Poll g - :,1.::: 4807275157 A. S. U. APEP 679 P02 NOV 17 '03 15:17 M , 11,11" ■ B agreed Council and staff a reed that the Town's quarterly Performance Measurement Report is not that useful, and could be eliminated. • The Council could benefit by having ke erformance data that demonstrates to the. community that the Town has made significant improvements. For example, the Council would like to announce recent grant awards that have enhanced public safety. 5) Citizen Feedback Through Mayor and Council The Mayor and Council reported that they are often approached by citizens about the quality of Town services. People readily share their experiences with Town government, both positive and negative. Department heads agreed that the Council is a tremendous source of community feedback, and they would like to hear about any comments the Council receives about Town services. If a Councilmember receives any complaints, Department Heads want enough specific information to take appropriate action. The Mayor wanted to make sure that the Town Department Heads appreciate the perspective of the Council as elected officials. Our citizens expect the Mayor and Council to ensure that our Town governmentP is responsive and efficient, and they will hold us accountable. If we receive a , complaint from one of our citizens, we need to know that there has been follow-up and resolution. We need to be able to provide an appropriate response to our constituents. The Mayor, Council, Manager and Department Heads all agreed on the need to clarify the process for handling citizen complaints. They agreed to the following process: ■ the Council receives a complaint, they need to gather as much specific data as When P possible. Focus on the facts, dates,times, persons involved, etc. Obtain the name and contact information so that staff can follow up with the person who brought this matter to the Councilmember's attention. ■ Report citizen complaints directly to the Town Manager. That way, he is aware of any problems and can ensure that the matter is properly investigated and resolved in a timely manner. He can also provide updated reports to Council. By being the clearinghouse for citizen complaints, the Town Manager will also be able to recognize any trends or patterns that might require broader action, such as changing a Town process or amending the Town g Code. ■ Handle complaints tactfully. Be empathetic and sincere, but remain objective. Keep an P y open mind. Remember that there are always two sides to any disagreement. You cannot automatically assume that the citizen's concern is warranted, or that the Town staff acted inappropriately. Often, there is a difference in perception. 9/20103 Oro Valley Town Council/Department Head Retreat Page '12 480727515? A. S. U. APEP 6?9 P03 NOV 17 '03 15:18 Give‘4,4d thedoubt. Theywant to do a good job. If the Council • Town employees the benefit of automatically assumes that the staff is at fault,this is demoralizing to employees. ■ Create a template that can be used as an intake form for citizen complaints. This form aid the Council in gathering the Town's website. The form will could also be provided on complete information so that staff can investigate any complaints. • citizen.en the intake form, or tell them where it is on the web. • A Councilmember can give the �t�� The Councilmember could also gather all the information and complete the form on a citizen's behalf. complaint▪ Find out whether the person makingthe has already gone through any internal administrative appeal process. guide Councilmembers in giving consistent responses to citizens. ▪ Create a draft script to We all want to be giving people the same message and providing clear expectations on what will happen next. withlike: �� r bringing this matter to my attention. I have all the ■ End something 'hank you fo h � g • and will heforwarding this to the Town Manager for follow up. You infvrmat�on 1 need, should hear something back by such and such a date. " 6) Customer Service Improvements Each Department Headexamplesongoing cited of on oing efforts to improve customer service. Numerous examples were offered involving such improvements as: - streamlining a process - extending office hours - staggering billing and payment - expediting approvals - securing grant funding to meet expressed community needs reiterated that if there are,any problems regarding Town services, Town Manager Sweet le feel free to management wants and needs to know. We strive to create a culture where peop come forward with any problems or concerns. In this way, we can be constantly self-improving. Following the Department presentations, the Council and staff discussed other ideas to enhance the Town's customer service. Key points are listed below: klivoe 9/20/03 Oro Valley Town Council/Department Head Retreat Page 13 4807275157 A. S. U. AP EP 679 PO4 NOV 17 '03 15:18 t ' ' ■ Wey can always be on the lookout for opportunities to improve rovE Town services and to take • of excellence. However, we also need to weigh the costs our organization to the next level g compared to the benefits for any significant changes es in service levels. inprocess, how do we inform the public in a ■ Once we have made major improvements a � • candispel rumors or misconceptions about our Town's service? meanin_ful way? How we sp continue to and changing so rapidly. We This is especially true because we are growing staff. We have added new programs. W e have attract highly qualified professional • constantlystriving for continuous improvement. How enhanced existing services. We are can we let our residents know? • empowering Town employees to make year's retreat, we stressed the importance of emp g P At last 'ons at the lowest level possible in order to best serve the public. If someone makes an decisions • that employee while acknowledging our responsibility. honest mistake, we need to supportthis can learn from the experience and take corrective action so that problem does not reoccur in the future. Town • We could focus on one of theDepartments periodically. We could have a presentation at future Council meetings, in which employeesloyees share what they do,what improvements they have made, and what theirplans are for the future. Departments could also be featured in the newspaper or Town newsletter. "AskMayor" local newspaper, or in the Town newsletter. ■ Create an the column in the • from our customers. Also, recognize that feedback is not • �l a need to seek out feedback • "How we beingsuccessful? What are we doing well? always negative. We could ask as well as What could we do better?" • useful than survey data. A Councilmember or the Mayor • Informal feedback is often more come time each month where they will be available if people want to could plan a regular and talk about any issues orconcerns. This could be at a restaurant or other convenient location. isfor capturing citizen feedback, as well as for keeping • The Town's website a great vehicle p � the public informed of Town progress. We could provide more information and g downloadable forms on the Town's website. • -mail • Another idea is to create a citizen list-serve, or ,to communicate directly with interested residents. • We could make better use of Intranet for communication with Town employees. We could also use focus groups to gather employee feedback. P ----- Page 14 9/20/03 Orr Valley Town Council/Department Head Retreat 4807275157 A. S. U. APEP 679 P05 NOV 17 '03 15:18 ‘I0 7) Summary Comments . updates, and indicated that the cil thanked the Department Heads for the p The Mayor and Council a did not realize informationextremelyvaluable. Several members noted that they provided was rnber remarked customer service was available. Another Councilmember so much feedback about that "The Town seems to be operating like a well-oiled machine. " Several participants with experience in other jurisdiCtiOflS observed that few government organizations have the level of across Departments that characterizes the Town of Oro cooperation and open communicationp P Valley. ' and the Department Heads have made customer service a The Town Manager explained that he i P • years. There is now a heightened level of awareness about major thrust over the past five � government. As an organization,the Town of Oro Valley has customer service throughout Town g point, our challenge is not to push for more feedback, as the basics down very well. At this poi t, g • is ways to improve services, while keeping up with increased much as i t to continue to explore y P demands due to growth. • Excellence. What can we do to bring this all committed to creating a Community of We are 1 alive? All.of us • ? -- individual Council members, Department Heads and on down to every Town employee must live this value every day. 11110 B. Zoning Code Enforcement Sinclair referred to the information provided in the Community Development Director Brent Comm y P for processing zoning code Council'spacket on the Town's Standard Operating Procedures more information Mr. Sweet and Mr. Sinclair asked if the Council could provide violations. M about the complaints theyhave received about planning and zoning matters. Several Council • members indicated that they had received complaints from developers about the ' Theyclaimed that it takes too long to get approval from Town's development review process. P industry, one individual complained Town. Because time is money in the land development . the T hardshipfor his company. the Town's lengthy process created a significant economic thatg • � of consistencyin Town requirements. This Anotherperson expressed frustration over a lack . P based on the Town's first review of his person alleged that he made all the required changes g with all the requirements,he resubmitted his plan. Thinking he had complied q ,- developmentstaff imposed a whole new set of plans, anticipating ating a quick approval. To his dismay, p revised p required changes (from his perspective). indicated that the Town Still another person doesnot adequately enforce the Zoning Code. They Q cited d lack of follow-up on Zoning Code violations. -�..— ----- Page 15 9/20/03 Oro Valley Town Council/Department Head Retreat 4807275157 A. S. U. APEP 679 P06 NOV 17 '03 15:19 expressed surprise at some of the remarks,because he rarelyhears of complaints. Sinclair Mr. At least 90% of the time, permits are processed through the system without problems. The Townis now processing180 to 200 new home permits each month. provide more specific information about who made the He asked if the Council members could P complaints or what projects were involved. However, the Council members could not recall, or did ni not feel at liberty to pro more p vide specific information from these past conversations. they Mr. Sweet and Mr. Sinclair indicated that they welcome feedback,but as discussed earlier, example, was there a problem with 1) the process,2) the need mores specific information. For p P of project, 6) a lack of courtesy, or 6) some decision, 4) a requirement, 5) the typep timing, 3} a Qwill other reason? If Council could obtain more detailed information about the complaints, staff to and follow u , as appropriate. propriate.P P Ms. O'Sullivan added that zoning and landdevelopment de�velo ment cases are typically the most controversial issues in any community. Therefore if the Council hears complaints about the reviewprocess, this should not come as a surprise. She code enforcement or development need • development reviewprocess takes time, because so many departments ointed out that the Bevel p . p For example, majorprojects require review for street design, to review and sign off on a project. pline placement, etc. The process,while coordinated by fire safety, drainage flow, water Community eve Development, involves many other Town Departments. P 111110 on how the development review and code enforcement processes Following are some comments P might be improved: to expect. Theymay not like the answer, but they want to know ■ People need to know what p din treated fairlyand respectfully. If we could clarify expectations regarding that they are being level of service, e.g., "the average amount of time for processing a building permit is X number of days", that may help. review process. Perhaps there are • We mayneed to take another look at our development some policies and procedures that need clarification. , • The Community Development ment Director or Town Manager could to call customers on a random basis, to ask: How are we doing? This sends a powerful message. • How can we separate perception fromy reality? Does Oro Valley really take longer than other communities? We need more facts.t We also need to compare our performance data with other jurisdictions. We need to monitor and report on how we are doing based upon real data. • set benchmarks, Once we we need to monitor how we are doing. A red flag should go up when something goes beyond the norm. • through our Town Attorney will also help. He has already • Having enhanced legal support been able to suggest better ways to handle certain kinds of formal agreements. P Hiring a FireMarshall should improve response time for fire safety reviews. • 9/20/03 Oro ValleyTown Council/Department Mead Retreat Page 16 4807275157 A. S. U. APEP 679 P07 NOV 1? '03 15:19 1 j ' • understand the whole development review process. Which • TheCouncil would like to better under tan P Co s? Which departments are involved? are subject to this review? What are the stage p projects J What is the appeals process? it• violations? Can we reduce the time involved longdoes take to resolve zoning code How between complaint, investigation,investi ation, and response/resolution? ■ Consider offering an in-house workshop on the Town's development review process. from all departments. If given need toprovide consolidated comments p • In the future, we may consistency, when they tel this to the developer separately, may the impression of a lack of g are actuallydifferent reviews. • permits and projects under review. The ITown's website to show the current status of A J • Use the The website could have also,be used to solicit ideas to improve the process. web couldto submit permit applications on- (FAQS). We could allow people frequently asked questions Q • line. � expedited services. Some cities give a customer the option • Consider adding a surcharge for of paying an additional fee when they need a speedy turnaround. into%11° services duringperiods of peak demand. • Look contracting out for Plan Review • � � volume and turnaround times. We want to keep aneed to continue monitoring workload We service levels. We will need to identify when pace withgrowth without negatively impacting we have reached a critical threshold and need to add staff. • Make use of Development Round to get Tableset ideas for process improvement. partnering • Look intotechniques, such as those used with public works contractors. ■ Review current submittal requirements to avoid redundancy. • different aspects of the development review processes. ■ Cross-tram employees in P •- ideas for improvement and needed changes. if folks ■ Encourage Town employees to suggest i P at front counter don't understand why the Town has a certain requirement in the Zoning thenperhaps we need to amend the ordinance. Code, p P %1100 Oro Valls Town Council/Department Head Retreat Page a 17 9/20/03y 480775157 A. S. U. APEP 679 P08 NOV 17 '03 15:20 11110' C. Analysis of ExistinDevelopmentsPlanned Area (PADS) bythe Council, Community Development Director Brent Sinclair provided a As requested Area Developments (PADs) that exist listingall of the currently approved PlannedP , spreadsheet the meetingpacket, which showed • ilimits. He referred to the map included in within the Town in Oro a significant icant amount of undeveloped land Valley. that the approved PADs affect g provisions that are now out of synch with these PADs were approved 20 years ago, with Some of P expressed particular concern ZoningCode and proposed General Plan. The Councilp the Town p P requirements. If there are provisionspermissible under the old PAD q about the building height � PADs. This also Town mayneed to consider amendments to existing onerous land uses, The raises questions about vested rights hts that will require further legal research. Dg Agenda/Meeting Management At the AugustCouncilmembers • questions about the difference between legal retreat, several had comments on Council Agenda items. Some Council public testimony or g Public Hearings versus p questions . Sweet informed the Council that had about quorum requirements. Mr members also that should answer most of theadditional information in the meeting packet staff had included • ' . Town Attorney Mark Langlitz encouraged any Councilmember who still Coune�l s questions has questions to contact him and he would be happy to clarify the requirements. ' noted that the Mayor runs a good meeting. However, Regarding Council meetings, it was Y g meetings sometimes drag on a little little longer than necessary. In some cases, a member of the presentation, or repeat themselves. public may y take too much time in their p On the other hand, individual Council members sometimes extend the meeting or delay action on • might ask aquestion which is already answered in the an item unnecessarily. For example, they „ • Everyoneagreed on the importance of"doing your hornevvork by meeting packet material. P reading the packets before the meeting. ' the necessarybackground documents until r there are times when staff does not receive , However, the documents and sending them to Council after the packets have been distributed. Scanning electronically could be helpful. Work sessions can also be a place where the Council can more freely discuss policy matters without having to vote on an issue. 1 f • Councilmember has questions or concerns about an item d thisto the Town Manager in advance of the meeting. In on thea ends, they should express g and provide an answer before the meeting. This updated some cases, staff can research the issue p information can be shared with the rest of the Council. 141110i 9/20/03 Oro Valley Town Council/Department Head Retreat Page 4807275157 A. S. U. APEP 679 P09 NOV 17 '03 15:20 job. It is not easy to run an efficient d ed that the Mayor has a tough •Everyone aeknowle g 1n a respectful manner. encouraging open discussion, and treating everyone meeting, while also g strike the right balance between the Mayor, as chair of the meeting, is to • • - The challenge for y � Council initiative and dialog, inCouncil meetings, and allowing individual maintaining order the other feedback on meeting where appropriate. Council membersagreed to continue to give each protocol as needed. Roles of Boards and E. Defining Commissions • interests of the community are well that the Council wants to ensure that the i The Mayor reported embers had requested more important appointments. Several Councilor q served when making PP candidates. `While all Town appointment process and qualifications for information about the issues facing Oro Valley, important, given the growth and development advisorycommittees are p � and the Development importance: the Planning and Zoning Commission p two boards are of vital g Review Board (IRB). ' about Town advisory boards that was made reference to the information The Town Manager operating procedures were also provided for includedCouncil's meeting packet. Standard p g in the the Planning and ZoningCommission and the ORB. Followin • further discussion and/or clarification: Following are items that need • commissions and committees that are established • a listingof all the different boards, . Provide to identifyrequirements. Review the existing Town Code eq by Oro Valley. Rev i role and purpose of each board and commission? • What is the o p � a specific charge and end date? • committee exist indefinitely, or does it havep • Does the How longare the terms of appointment'?f time commitment is expected? What kind o • � are members currently appointed? How candidate? Since these are not employment • qualifications are we seeking in the ideal , What �ualifi • - kind of information should we • unpaid community service positions, what applications but y interest, a statement of P ? Should we require a resume, a letter of request from candidates? philosophy, etc.'? we make appoint candidates • criteria should we use? For example, should pp ■ What selection ? Or should we consider compatibility solely upon their expertise and qualifications?based s y A• � Should we consider length of withthe Council's philosophy on growth management? about the candidate's ability to attend regular ' e our community? Should we ask ,, residence in Should we strive to create a diversity of meetings, and to commit to serve the entire term? .l.we n g ' committee? For example, should we appoint an architect i talents and interests on each P alreadyhave two engineers on a committee? ? d meetingthe night of the appointment? Shoul ■ candidates need to appear at the Council g . Do prospective candidates? Could we hold work sessions in we conduct formal interviews of interactwithcandidates and ask them questions? order to r be removed? • reappointed? Can an appointed membe ■ Can existing members be pp act Inde endently? • Does the committee make recommendations to the Town Council or P Ora Valley Town Council/Department Head Re rea t Page 19 9/20/03 4807275157 A. S. U. APEP 679 P10 NOV 17 '03 15:21 ‘41.°° • continue this discussion on boards and commissions at future work The Council agreed to cursed to reflect anychanges sessions. Mr. Sweet noted that the Town Code may need to be r desired by the Council. with citizen boards, especiallycommunication The Council also expressed interest in improving , . Some Council members like to regularly attend Planning and Zoning Commission. the Pla g In situations where a subsequent ' n meetings,but others questioned this practice. Comrntssio g � a bepreferable not to attend the Commission 'n will be held before the Council, it rny public hearing a case comes before the Council. On manydetails are often worked out before hearing. Also, the other hand, is there still value in holding two public hearings? g s? joint bet�uveen the Council and the Planning members suggested that a meeting • Several Council be an opportunity to discuss general Commission would be valuable. This wouldpP and Zoning members on needed changes. The tion as well as to get ideas from the Commission • policy direction, � ZoningCommission entertain amendments to ' could also request that the Planning and Council q the Town's Zoning Code on its own initiative. 6. format and Content of Staff Recommendations to Council format and content of staff reports and asked the Council for feedback on the The Town Manager rtnzent Heads want to structure reports and recommendations to the Council. He and the Depa best meets the Council s collective needs. 'de recommendations in a format that provide . improvement in staff recommendations and Council indicated that they saw a great The Mayor wanted clarification on when staff are endorsing an year. However, the Council during the past example,when a Town Department reviewinga matter for compliance. Forp action versus construction project, they are clearly initiates ion such as to go out for bid on a street an action, the Council approve that the proposed action. ' rezoningproposal, the Town is required to take other hand, when a developer submits a p p , On theto such external requests and review these statute,the Town staff must respond action. By the ZoningCode, and other applicable for compliance with the General Plan, proposals p for action, staff may have proposed that Prior to the matter coming ordinances. before Council1 with adopted regulations and neighborhood applicant make changes in order to better comply p . , the that Council approve the rezoning,usually In this case, when Town Staff recommend , concerns. change meets the guidelines. Approval in withconditions, itis on the basis that the proposedg . the proposal or advocating for its adoption. this case, does not mean that staff are endorsing p P professionally offer their expertise and opinion as a rofessionally trained and wants to p The Town Staff to accept the staff Council. However, the Council does not havep resource for the Coun � always act in accordance with their does staff expect that Council will al y recommendations. Nor does policy, of balancing politics and part of the dynamic process of shaping publicp y, advice. This is all Yn administration. ---- Page 20 9/20l03 Oro Valley Town Council/Department Head Retrea 48072 75157 A. S. U. APEP 679 P11 NOV 17 '03 15:22 • 1111101 The Council ma made it clear that they value staff advice. It is not as if they do not want staff recommendations. Rather,the wording may need to be clarified. Following are some ideas on how s taff recommendations might be revised: special a Create • •al template to distinguish action-items submitted by external applicants versus s internal departments. , listCons on the proposed request. Another variation is Factors • Create a of Pros and P P a FavoringApproval and Factors Favoring Denial. • r approach is to create a Statement of Findings. • Anothe pp Staff could provide to a vide alternative motions for the Council: one approve, one to deny, and one to approve with conditions. PP • In some cases,there will also be a recommendation from a Town advisory body, such as the Planningand Zoning Commission. . • to identify decision criteria. • Council maywant to modify standard operating procedures Consistencywith General Plan,etc. For example,they could specify Fiscal Impacts, P for staff review. This could be in the • a list of Objective Criteria that will be used , Identifythe xo ect meets all the form of a checklist of different ordinances or requirements. If p • criteria,there would be a presumption of approval.• objective ' that some code requirements involve interpretation and • Council also needs to appreciate � judgment. ard recommendations on • language that could be incorporated into staff Below are some variations in external development proposals: - frr complianc�e with all applicable Town coder and .�The Pro�ect has been reviewed requirements. " - "The proposal meets all defined Town guidelines. " • "This project futhe minimum i legal requirements and development standards� established by the Town". • theattached matter is recommended,f or approval". - "Based upon_existing codes, • changes in staff recommendations would be useful. They The Council agreed that such. wording g also acknowledged that the more the Council learns about the Town's Development Review Process, the more clearly they will understand the nature of staff recommendations on external projects. 100 — Page 21 9/20/03 Uro Valley Town Council/Department Head Retreat 4807275157 A. S. U. APEP 679 P12 NOV 17 '03 15:22 7, Role of Council and Staff inMunicipal Elections • that the General Plan will be the Council and Department Heads The Town Manager remindedwith . . Town Council, the inthe addition of two new seats on the the ballot November. Also, Council on increased degree ofpublic interest. He and the ' � next spring may generate an g of elections P g requirements regarding the involvement would be agood idea to review the legalq thought it individualouncil members and Town staff in municipal al elections.C • . Conditions ofEmployment,trent, which was included Personnel Policy #4, Condit y involvement He referred to the Town's P v vernent in elections. restricts Town employees from in of in the meeting packet. This provisionfrom other Town •� solicit contributions for any It also specifies that they cannotcandidate f r restrictions on staff,but provisions were not intended to impose unnecessary employees. These conflicts of interest. unduepolitical pressure and potential to protect them from • Council are exempt from these employee requirements. elected officials, the Mayor and that As individuals� their own discretion, but they must be clear 'lrnembers do as individuals is at • What Councl representing the Council as a body. of actingin an official capacity or Tep g they are n • as private citizens, could sign petitions for ' technicallystaff and council members, While • standpoint,this maybe ill-advised. If the candidate they candidates, from a practical prospectivekilo, supported does not win, it could adversely impact their working relationship with the newly elected councilmember. Regarding the General Plan vote, staff and the Council as a body are prohibited from taking anouncil spend the Town's money to p official Town position on the election. Nor can the C influence the outcome of the election. • - this Also,Town staff and the Council can • can act as individuals on this matter. Again, Council about the General Plan, so that in activities toprovide thepublic with factual information engage activities formed choice when they go to the polling booth. voters can make an in xamine State statutes to determine if there are any Town AttorneyMark Langlitz agreed toe . aff involvement in municipal elections. ' Tonal provisions regarding Council/staff alley Town Council/Department Head Retreat Page 22 9/20/03 Oro 1! y 480727515? A. S. U. APEP 679 P13 NOV 1? '03 15:23 %MO 8. Review andList of Strategic Issues from 2On2 Retreat • identified the 2002 retreat. They also reviewed the list of issues identified from • The Mayor and Council � Since there were so many issues, issues, of which were discussed earlier. added several some _ Each Council member was • votingto the issues identified below. the Council agreed to limit , , nit to vote for his or her highest priorities. given an opportunity The the voting he results of are shown below: Final Total 1 strategic Issue Ranking 1 Votes Naranja Park (200 acre ark . Alternative town facility site. �-- development. Be ie 3 Bring in high tech jobs/economic 2 T proactive in adopting ado tin business friendly policies. . .. o ' ,� �lanc�tg�ttie. revenue lanffiscaili. iv..ppO a .,' ' . 2 Tie 3 Lona.term Using P budget without u�sing contir.gen.QY efficiency and customer service promote ideas _ Enhance eff y clarify citizen expectations demonstrate value of service 1 4 Preserve open space/p rotect:.cult4rat.andHilstoricaa Annexation • - enc �ewices..(prix t0.-0. d:fisc;;s to vn,.;is:•... • Fire.and ernerg. .,y ,�.. ,. ,.., no ierviCebaundgiiici0; � ��w divided b 4 Infrastructure —Water system Infrastructure Transportation Finish Library kb, Town Council/Dp a artment Head Retreat Page 23 I9/20/03 — Oro Valley 4807275157 A. S. U. APEP 679 P14 NOV 17 '03 15:23 Priorities for the Next Two Years 9. Top expect,the Council agreed to focus pressures the Town of Oro Valley can ex P Given the continued This does not mean that staff will ignore n the four toppriority issues over the next two years. ° � progress on these issues, as time and resources issues. Theycan continue to make p g the other priorities,the Town will be able to move ' become available. However, by focusing on the top p forward on the most important issues. four strategic priorities are shown below: The Council's top gs ter Priority . StrategicPriorities Order :y. 41 Preserve open space/protect cultural and historical sites 2 • � jobs/economic dev�lopm,�nt. ' - � . . ..Bring in high tech 3 Long term revenue plan/fiscal solvency/balancing the budget without using contingency . • 4 Infrastructure'—Water.system . 10. Keepingthe Coil Informed on Progress indicatedhavingthis list of clear priorities will be of Town Manager Chuck Sweet that g Theywill now be able to focus on these four tremendous helpto him and the Department Heads. . staff will identify implementation issues. Over the coming months, he and the appropriate lssu ' for the Council's review at future work sessions. He strategies and develop draft action plans , g status reports on the progress on these issues. will also provide regularP irol Council/Deartment Head Retreat Page 24 9/20!03 Oro Valley Town C p . 48072 75157 A. S. U. APEP 679 P15 NOV 17 '03 15:23 it Closing Remarks ' Saturdayto focus on immediate and longer thanked everyone for devoting their Mayor Loomis everyone for speaking candidly issues the Town of Oro Valley. He thankedry range on behalf ofstaff to better serve the gaddressed in order for the Council and about issues that needed to be community. ' consensus on the toppriorities for the next two excitement about reaching Everyone expressed .. Council wants to improve the overall quality Valleywill continue to grow,the years. While Oro s ace and unique cultural resources. through preserving precious openp Q of life in the community, g in attracting high- techCouncil also recognizes the�rieed to be more proactive At the same time,. the fiscal resources for the future. e while continuing to manage the Town's firms to Oro Valley, t i s lannin for the necessary water system improvements to serve current and Also impo�n P g future Oro Valley residents. • clarityon Council direction. He x ressed appreciation for the renewed initiatives, The Town Manager e p p with these new and . will begin moving forward immediately alongwith the Town staff g , with the Council. look forward to further discussions 12. Attachments The fg ollowin items are attached to this report. • Agenda • Meeting Packet • Department Customer Service Handouts• Planned Area Development Spreadsheet Head Retreat Page 25 9/20/03 Oro Valley Town Council/Department Attchmen #2 #4u01 2003 Action Items 1. Develop implementation lementation plan for Priority Issue#1: Open Space Preservation Staff Response: Currently working with the Pima County Bond Steering Committee and Board of Supervisors,to assure adequate Oro Valley projects will be proposed in potential May 2004 County- wide election.) 2. Develop implementation plan for Priority Issue#2: High Tech/Economic Development (Staff Response: The first step of the implementation plan was to conduct a survey including the Council Members and members of the high-tech manufacturing community. With the results of the survey, a marketing plan (taking into consideration "branding" and "imaging") will be developed which will be presented to Council mid- 2004.2004. Next, Jeff Weir currently sits on the board of the Southern Arizona Technology Council, which serves as an umbrella for high-tech clusters. By serving on the board, Mr. Weir can be drawn into the mainstream and be a participant or "voice" in regards to the high- tech clusters interested in Oro Valley. Finally, the Town is a direct liaison to the AZ Department of Commerce in association with the high-tech clusters interested in Oro Valley, including such industries as bio-medical, life sciences, aerospace, and advanced composite material manufacturers.) 3. Develop implementation lementation plan for Priority Issue#3: Long Term Revenue Plan Staff Response: The Budget & Bond Committee has taken action on several items. The Budget & Bond Committee favorably recommends increasing the construction sales tax rate from 2% to 4% with 75% of the 2% increase earmarked for streets and roads maintenance; and will consider utility and telecommunications taxes at its January 2004 meeting. The Budget & Bond Committee is scheduled for a joint Study Session with the Council on January 12, 2004 for further discussion of the Long Term Revenue Plan. 4. Developimplementation plan for Priority Issue#4: Water System 4410' Infrastructure Response: Complete -With the recent adoption of the Potable (Staff p p Water System Master Plan (August, 2003) the Oro Valley Water Utility has a very clear implementation plan for the Town's potable (drinking water) system. The Master Plan addresses the needs of the Utility both for existing system upgrades and for growth related infrastructure. This information ultimately finds its way into the Utility's Capital Improvement Program (CIP), which is reviewed each year by the Water Utility Commission. The CIP is implemented mented on a year-to-year basis through the approval of specific projects through the Town's adopted budget. Implementation of the Town's reclaimed water system follows a process that is very much like the potable system. In September of 2002, the Mayor and Council adopted a Reclaimed Water System Master Plan. This plan provides the Utility with a very good implementation plan for the development of this new delivery system for non-potable water. Like with the potable system, specific pp rojects associated with the reclaimed system begin as part of the Utility's CIP and ultimately end up in the Town's annual budget during the year of implementation. As in the past, the Utility will review these master plans on an annual basis and will update them when needed. The CIP review and the budgeting process will continue to occur on an annual basis. 5. Automate employee timesheets. (Staff Response: Recommend deletion of this Action Item.) 6. Provide consolidated Staff review comments on development proposals. (Staff Response: Complete —Council Communications have been modified to accomplish this.) 7. Design a Citizen Feedback Form for the Council to use in gathering complete information on complaints. Also, post this form on the Town website. Staff Response: Complete - Kathi Cuvelier has developed a draft Citizen Complaint Template to gather citizen information pertaining to complaints. Please see Attachment #3. In addition, staff is reviewing WinResponse software and the Town Clerk's office is awaiting another software package for review from Munimetrix which is the current provider for the "Clerk's Indexing" software.) p 8. Explore methods to more closely align existing Planned Area Developments (PADs) with current land use policies and standards. (Staff Response: No comment.) 9. Develop a script to guide Council in responding to citizen complaints. (Staffp p Response: Complete - The Citizen Complaint Template, developed by Kathi Cuvelier, includes a script for the end of the conversation a Council Member has with a citizen as follows: "Thank you for bringing this matter to my attention. I have all the information I need, and I will be forwarding this to the Town Manager for follow-up. You should hear something back by (date)."Please see attachment #3.) 10. Create a template for Staff Recommendations on externally initiated development proposals. (Staff Response: No comment.) 11. Council Members will forward citizen complaints to the Town Manager for follow-up. Response: The Citizen (Staff Complaint Template, developed by Kathi Cuvelier, includes a script for the,end of the conversation that 11110? the Council Member has with a citizen indicating the Council Member will forward their complaint to the Town Manager for follow-up. Please see attachment#3.) 12. Review Town Code and Arizona Revised Statutes for additional information on the involvement of staff and elected officials in municipal elections. (Staff Response:onse: The Town Attorney is currently reviewing the Town Code and Statutes.) 13. Eliminated the quarterly Performance Measurement Report. (Staff Response: Performance Measurement Report to continue to be maintained internally and shared upon request.) 14. Council Members will strive to advise the Town Manager of any major questions about agenda items before Council meetings. The Town Manager will sendfollow-up information or updated packet materials g any to the Council Members using electronic means. (Staff Response: No comment.) highlights Identifyhi hli hts of customer service improvements and provide this information to Council. (Staff Response: Information to be provided to Council Members during the Annual Council/Department Head Retreat.) 16. Compile background information about existing Town advisory committees. (Staff Response: This information was shared during the Joint Study Session held in Fall 2003.) 17. Compile data on workload volume and processing times for p summary building permits and development proposals. (Staff Response: In the process of merging Building Permits with Developments.) 18. Schedule a Council work session to review background information on Town advisory committees, and to discuss need for changes to the nomination, selection, and appointment process. (Staff Response: This information was shared during the Joint Study Session held in Fall 2003.) 1001 p 19. Provide status report on zoning enforcement cases, showing time elapsed from complaint received, investigation completed, and case resolution. (Staff Response: Status Reports, which are automated, are included asp art of the monthly Performance Measurement Reports and will be shared upon request.) 20. joint Schedule a meeting between the Council and the Planning & Zoning Commission to discuss land use planning and growth management policy. (Staff Response: Complete —October 13, 2003.) Council work session to 21. Conduct a explain the stages in the Town's Development Review Process. p (Staff Response: A Council work session is being developed as an Open House informational session in January 2004.) Aftchmen± #3 A F DAFT CITIZEN COMPLAINT TEMPLATE FOR USE BY ELECTED OFFICIALS kilos+ Date and Time complaint received: Received by: Name and address of person filing complaint: Phone#of person filing complaint: Date that Complaint occurred: Department and name of employees involved: Nature of Complaint: 1111/Ille Has Complainant discussed complaint with employee and/or employee's supervisor,Department Head or with the Town Manager? If so,who did you speak to? Comments: End the conversation with the following statement: "Thankbringing in ou for bthis matter to my attention. I have all the information I need, and will be y forwarding this to the Town Manager for follow up. You should hear something back by 11NO (Date) ■ Both Council and staff agreed that the Town's quarterly Performance Measurement Report is not that useful, and could be eliminated. ■ The Council could benefit by having key performance data that demonstrates to the community that the Town has made significant improvements. For example, the Council would like to announce recent grant awards that have enhanced public safety. 5 Citizen Feedback Through Mayor and Council The Mayor and Council reported that they are often approached by citizens about the quality of Y Town services. People readily share their experiences with Town government, both positive and negative. Department heads agreed that the Council is a tremendous source of community feedback, and they would like to hear about any comments the Council receives about Town services. If a Councilmember receives any complaints, Department Heads want enough specific information to take appropriate action. The Mayor wanted to make sure that the Town Department Heads appreciate the perspective of the Council as elected officials. Our citizens expect the Mayor and Council to ensure that our Town government is responsive and efficient, and they will hold us accountable. If we receive a complaint from one of our citizens, we need to know that there has been follow-up and resolution. We need to be able to provide an appropriate response to our constituents. 1110/ The Mayor, Council, Manager and Department Heads all agreed on the need to clarify the process for handling citizen complaints. They agreed to the following process: • When the Council receives a complaint, they need to gather as much specific data as possible. Focus on the facts, dates,times, persons involved, etc. Obtain the name and contact information so that staff can follow up with the person who brought this matter to the Councilmember's attention. • Report citizen complaints directly to the Town Manager. That way, he is aware of any problems and can ensure that the matter is properly investigated and resolved in a timely manner. He can also provide updated reports to Council. By being the clearinghouse for citizen complaints, the Town Manager will also be able to recognize any trends or patterns that might require broader action, such as changing a Town process or amending the Town Code. • Handle complaints tactfully. Be empathetic and sincere, but remain objective. Keep an open mind. Remember that there are always two sides to any disagreement. You cannot automatically assume that the citizen's concern is warranted, or that the Town staff acted inappropriately. Often, there is a difference in perception. ‘110.1 9/20/03 Oro Valley Town Council/Department Head Retreat Page 12 • Give Town employees the benefit of the doubt. They want to do a good job. If the Council automatically assumes that the staff is at fault, this is demoralizing to employees. ■ Create a template that can be used as an intake form for citizen complaints. This form could also bep rovided on the Town's website. The form will aid the Council in gathering complete information so that staff can investigate any complaints. • A Councilmember can give the citizen the intake form, or tell them where it is on the web. The Councilmember could also gather all the information and complete the form on a citizen's behalf. ■ Find out whether thep erson making the complaint has already gone through any internal administrative appeal process. • script to guide Councilmembers in giving consistent responses to citizens. Create a draft p We all want to beg iving people the same message and providing clear expectations on what will happen next. • like: "Thank youfor brin in this matter to my attention. I have all the End with something bringing information I need, and will be forwarding this to the Town Manager for follow up. You should hear something back by such and such a date. " ‘Pie 6) Customer Service Improvements ad cited examples of ongoingefforts to improve customer service. Each Department He p Numerous examples were offered involving such improvements as: - streamlining a process - extending office hours - staggering billing and payment - expediting approvals - securing gfunding to meet expressed community needs Town Manager Sweet reiterated that if there are any problems regarding Town services, management wants and needs to know. We strive to create a culture where people feel free to comean forward with problems or concerns. In this way, we can be constantly self-improving. Y Following Department De artment presentations, the Council and staff discussed other ideas to enhance the Town's customer service. Key points are listed below: kW' 9/20/03 Oro Valley Town Council/Department Head Retreat Page 13 MINUTES ORO VALLEY TOWN COUNCIL STUDY SESSION DECEMBER 8, 2003 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE 1A'47 STUDY SESSION—AT OR AFTER 4:30 P.M. CALL TO ORDER 4:34 p.m. ROLL CALL Town Council Present: Paul Loomis, Mayor(Arrived at 4:40 p.m.) Werner Wolff, Vice Mayor Richard Johnson, Council Member Bart Rochman, Council Member Not Present: Paula Abbott, Council Member 1. REVIEW OF COMPENSATION AND BENEFITS STUDY Human Resources Director Jeff Grant reviewed his council communication dated 12/8/03 regarding the Compensation and Benefits Study prepared by Public Sector Personnel Consultants that includes a classification plan, a salary survey data pursuant to the original labor market definitions provided by the Town Council and Department Heads, and a recommendation for various key elements of a proposed compensation program. Upon the Town's receipt of the consultant's final report, and subsequent presentation to the Town Council, Department Heads were requested to share the information with their respective organizations. During September, meetings were held with the various Departments and Divisions by Human Resources. Employee feedback was solicited and received. Mr. Grant summarized the following feedback received by Town employees: • Most of the employee feedback focuses on individual employee reactions to the consultant's recommendation regarding their own classifications. In those situations, the employees have complained that the consultant did not classify their positions correctly. (PSPC acknowledges that they have never had an employee complain that their classification was "too high.") We are certainly free to react to those employee-recommended changes that appear to be warranted. • Other comments were focused on the feeling that salary survey data was "in error." In one instance members of the Police Department had contacted jurisdictions included in the survey data, and discovered that the midpoints reported by the consultant differed from those reported by the jurisdiction. Quite simply,because of the delays in the implementation of the project, the timing of PSPC's efforts necessitated that they obtain survey data in late June and early July. Many of the jurisdictions that were surveyed changed their salary structures effective July 1, and by the time the Police Department conducted their analysis (August), most of the new salary structures had been implemented. It should be 12/08/03 Minutes,Council Study Session 2 stressed that no survey can be conducted in a totally"real time"manner, and there will normally be some degree of"lag" time. As an example, the League of Arizona Cities and Towns requests data that is effective October 1 of each year for their Local Governments Salary Survey,but the data is collected from the jurisdictions as late as December. The report is finally published in late January or early February. The most important element of the analysis of any survey data is the change that is observed from year to year. This is especially true as long as the data is collected at approximately the same time each year. No consultant can accurately produce"real-time" survey data in a cost-effective manner. • In still other cases, individual titles were suggested by the consultant, and arguments contrary to those titles were made by the employees affected. As long as the titles are an accurate reflection of the scope of the position and the duties being performed, and as long as the position can still be surveyed against positions performing the same scope of duties in the market place, the title changes are acceptable. • In other cases, employees felt that the labor markets are inappropriate. Unfortunately, for salary survey purposes, there is no cost-effective way to structure different labor markets for every individual position. Not unlike the Town's efforts in past years, the consultant must adopt consistent labor market assumptions for the majority of the Town's classifications. While the Town has maintained a consistent market philosophy for all classifications in past years, the consultant was able to define three distinct labor markets for three different types of positions. While some individual employees expressed concerns that their classifications were being compared to specific jurisdictions, the labor markets were selected for comparisons for all classifications. In short, regardless of the labor markets used for survey purposes, if the Town experiences high turnover for individual positions, we respond throughout the year by conducting "spot" surveys for the specific classifications and for the specific jurisdictions which have been experiencing the increased turnover. • Employees also voiced concerns regarding the reasons that their positions were not"benchmark"positions in the consultant's report. In short, "benchmark" positions are those that are found in a majority of the surveyed jurisdictions. They are positions that have consistent duties and scope of work, regardless of jurisdictions. If positions in Oro Valley are unique enough, or the duties are of a significantly different scope than those in other jurisdictions, then it is clearly not a "benchmark"position. When that has occurred, the consultant has "linked" those classifications to other, well established benchmarks. In that way, even the non-benchmark positions can be equated to the benchmark positions in future survey efforts. • Concerns were expressed that some of the higher graded classifications experience a reduction in the maximum of the salary ranges under the consultant's recommendation. This occurs because the consultant has recommended changes in the"range spread" characteristics of the salary structure. (Range spread is the difference between the minimum and maximum of a specific salary range, specified as a percentage of the midpoint of the range. Our current salary structure has narrower"spread" characteristics at the lower grades, and broader 12/08/03 Minutes,Council Study Session 3 "spreads" at the higher ranges. The consultant has recommended using a consistent spread characteristic regardless of level. This has the effect of reducing the range maximums for the higher graded positions (and accordingly raising the salary grade maximums for the lower graded positions). This can easily be corrected by increasing the salary grades of the affected classifications by one or two salary grades. • In a few instances, employees complained that the consultant had compared them to the wrong labor market within the three options available. In one instance this appears to be a valid argument, and the consultant has made the appropriate change. • Several employees commented on the Consultant's recommendations for"in- range" adjustments. There was an assumption on the part of some of the respondents that the Consultant is recommending that all of the options that were listed be used. That is an incorrect assumption. The Consultant has simply recommended several potential options for us to select from. In fact, the Consultant recommends that we select one. (One of the recommended options is to continue our current merit plan.) Mr. Grant stated that it is suggested that the Consultant's proposed plan can be adopted, with the changes as noted, and including the following: 1) The Classification Plan and the class descriptions prepared by the Consultant should be adopted,but that individual position descriptions may still be used to differentiate between different positions within the same classification. 2) The adoption of the"Permanent Salary Structure" concept is acceptable, although there was consistent employee concern that the Town would continue to utilize COLA increases as in the past. This can be accomplished by applying COLA increases to salaries (as in the past)but discontinuing applying the COLA increases to the salary ranges (as we have historically done). 3) Continue to use the existing merit plan (given available funding—as determined on a year-to-year basis). This would negate the use of the other, in-range salary adjustment methods (i.e., longevity pay, etc.). 4) Continue to use the step plan for currently eligible police employees. 5) The salary survey techniques and labor market definitions utilized by the consultant should be utilized consistently in future years, but a consistent date should be used that provides for an annual "snapshot"of the competitive market. (As stated earlier, competitive situations may necessitate specific, time-sensitive surveys throughout the year for specific classifications.) Mr. Grant stated that there are 6 recommendations that the Consultant summarized under the Benefit section of the study that he would like to bring back to the Council when benefits are discussed during the budget process. Fiscal Impact: As the consultant has suggested, employees who fall below the minimum of their salary ranges as a result of the adoption of the recommendations should be adjusted to the new 12/08/03 Minutes,Council Study Session 4 range minimum with the adoption of the plan. This recommendation will cost approximately $25,000 for the balance of FY 2003/2004. Mr. Grant stated that it is Human Resources' recommendation that we finalize the Consultant's recommendation with the modifications noted and return to the Council with a final proposal for Council adoption at the first Council meeting in January. Council Member Johnson stated that the Consultant's recommendations can be used as a tool but not as a panacea. He stated that he looks at Oro Valley from a"community of excellence"perspective and wants the Town to pay better than average and provide benefits and working conditions that are better than average so that our employees love coming to work. People make the Town, not the bricks and mortars. This should be a starting point and is only the beginning of the process of working through our compensation,benefits and pay issues. 1) COLA—should always have. 2) Merit pay should reflect merit for the performing year of your evaluation. Money for merit increases should be based on the ability to pay, and based on budget revenue—similar to a"private profit sharing plan." Mr. Grant stated that it is very tough to recruit employees unless our overall pay plans are competitive. The Town must keep pace with the market or we will be in trouble with recruiting the best employees. In answer to a question by Council Member Rochman, Mr. Grant stated that HR now knows what the employee's positions are. Now, they are attempting to verify that the concerns expressed are backed up with factual information. Lory Warren, Street Maintenance Division, Public Works Department reviewed the Division's concerns: 1) Labor positions—expected to operate equipment and make individual decisions and are more qualified than the typical positions because of the Town's small size. 2) Operators—skilled on a variety of heavy equipment. The employees must be versatile because the Town is small. Oro Valley operators are much more qualified and technical than in rural communities such as Casa Grande. 3) Street Workers—are much more likely to be killed on the job than a police officer. This is considered to be the highest risk job that there is. 4) Concern with the recommendation to consolidate some positions, which will eliminate promotions into higher level technician positions. Council Member Johnson stated that Council can read the summary information,but he can't get the level of detail that he just got from listening to Lory Warren. He asked that a detailed form be provided to get that detailed feedback from the employees so they can make sure that the job descriptions are detailed enough to place them in the appropriate grade. 12/08/03 Minutes,Council Study Session 5 Mayor Loomis stated that the challenge he sees is trying to come up with the "model" city that we are trying to compare to. He stated that comparing Oro Valley laborers to Tucson laborers or Marana laborers can be difficult. That will be a challenge to the consultant to get the feedback from other communities to match our job descriptions. Town Manager Chuck Sweet asked the consultant, Matt Weatherly, to speak on this issue because the scope of work for the consultant has been completed. Matt Weatherly, Public Sector Personnel Consultants stated that the work completed was merely a reflection of comparing classifications, not people or organizations. They have compared job description to job description and they were looking for achieving at least an 80% comparability in duties and responsibilities. He stressed that the only way to do this is by identifying the essential functions of the classifications and identifying within that competitive employment market (whether it be Marana, Tucson, Pima County, etc.) using a survey as a tool, as the starting point. He stated that then building from a base model that is completely objective, not what people are worth or how the agency wishes to value its people, but rather identifying the prevailing rate practices of those other agencies for similar work and identifying where they fit in internally. Mr. Weatherly stated that it is up to the Town to decide how to go forward with that data, knowing two things. 1) That there is no such thing as a perfect match and, 2) There is no way that a third party from the outside or another supervisor in another agency, could determine the value of an individual employee. He stressed that there is no way to put a monetary value on the risk that laborers face in their daily work activities. However, having that type of information gives the Council an idea of the challenge Human Resources will have in being able to articulate everything an agency asks an employee to do, the pay rate they offer, and how it fits in internally, and what those external prevailing rates are. Mr. Weatherly stated that the consolidation of the positions that occurred in the study was not to limit the career path opportunities of an entry level employee. The idea was to put the Town in the best possible position to prevent the"equal pay for unequal work" or "unequal pay for equal work" issues that can be identified by artificially creating multiple levels of the same job classification. He stated that the goal of the agency is to maintain a broad classification system and structure based on the prevailing rates in the market and the prevailing practices of how the value of the jobs are moving at different rates. Mr. Weatherly stated that some occupations were identified as being behind the market. He stated that providing each classification with a flat 2% or 3% COLA is not going to get those occupations that are behind the market into a competitive position. The idea is to maintain a plan absent of the cost of living simply because the cost of living is not dependent on wages. However, wages are somewhat dependent on the cost of living. Therefore, a plan should be developed in which employees are compensated based on their performance. What they have brought back to the Town is the minimum and maximum ranges that the market place is offering for this body of knowledge or skills. 12/08/03 Minutes,Council Study Session 6 Mr. Weatherly reiterated that there is no way for a third party to tell what employees should be paid, that is simply up to the Department Head or their supervisor. How the Town decides to value those employees in that type of an environment is up to the Council working in tandem with the Department Heads. He stated that his company is not in the business of saving the Town's money,but identifying how to best spend the money to get the Town's Pay Plan into a competitive position and then recognizing ideas of different implementation options to administer those salaries. Mayor Loomis stated that with the COLA and merit plan Oro Valley has, where the merit adds to the salaries, how many cities and towns do it that way vs. doing the merit as a separate bonus award where it doesn't add to the salary and continue the salary growth more than the cost of living? Mr. Weatherly stated that the risk that you run by not adding merit to salaries, is where the employees salary is the same as the salary of someone that may be a lower performer. Mayor Loomis stated that this may be an issue for discussion on a regional basis since other cities/towns are facing the same budget constraints. In answer to a question by Mr. Sweet regarding merit pay not being added to the employees' base salary, Mayor Loomis explained the federal government's pay system, which is similar to the police step system. Discussion followed regarding the importance of reclassifying positions to make sure positions are at the appropriate levels. In answer to a question by Council Member Johnson regarding job descriptions staying current, Mr. Sweet stated that under the personnel policies, he has the authority to reclassify positions during budget time and at mid-year. He stated that Oro Valley does often reclassify positions because of the Town's growth. Mr. Sweet stated that on average 8 to 10 positions are reclassified per year. Mr. Sweet stated that it is staff's recommendation to bring back the Report at the first meeting in January as amended and corrected per our discussion this evening. He stated that this will conclude the consultant's work. He confirmed that additionally, the Council wants staff to go out and find other agencies that we compete with to see how they administer their merit plan to see if we are similar or dramatically different. Mayor Loomis asked that the Consultant's Report be broken out into a couple of elements that can be approved in January, such as the Classification Plan,process for the COLA, continuing the Step Plan for the Police Officers and then establish a Baseline Policy(Item#5) as a basis until we get to the next step. In addition, regarding the merit plan, and the possible restructuring of the permanent salary structure would be handled as a separate task. He asked for something that the Council can take action on in January. However, there are many elements in the Report that he does not want to take action on yet. 12/08/03 Minutes,Council Study Session 7 Council Member Johnson agreed with Mayor Loomis and stated that the Council can accept the Consultant's Report. He stated that the $25,000 needs to be looked at to take care of areas of deficiencies sooner rather than later. In response to a question by Council Member Johnson, Mr. Grant stated that some positions will be evaluated and completed by January 1st . Mayor Loomis stated that the PSPC Report is good. Oro Valley is not unique in having salary growth and it is a community problem. He asked that the employees be patient and that they will keep them competitive with their colleagues in other communities. He stated that we want the employees to stay involved and part of this process. Council Member Johnson stated that the feedback from our employees is important to him. ADJOURNMENT Council Member Johnson moved to adjourn the study session at 5:40 p.m. MOTION SECONDED by Vice Mayor Wolff MOTION carried 4—0. Respectfully submitted, Kathryn E. Cuvelier, CMC Town Clerk MINUTES ORO VALLEY TOWN COUNCIL STUDY SESSION DECEMBER 15, 2003 ORO VALLEY TOWN COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE STUDY SESSION- AT OR AFTER 4:30 P.M. CALL TO ORDER - 4:33 P.M. ROLL CALL TOWN COUNCIL: Paul Loomis, Mayor ;. Werner Wolff, Vice Mayor .; Paula Abbott, Council Member ':: e me- 6:00 p.m.) Dick Johnson, Council Memb Bart Rochman, Council Mefry •: STORMWATER UTILITY COMMISSION: Leann O'Brian, C Richard Hawkin- r :. 90, ..F%!%.iii!; •iiV%f'fJ.:{li i i.'•:fj?:.iii:is ry::,.. Ralph Stein % �•'frr STAFF PRESENT: Chuck u}CyN Town r •er y44"44';'1'2/4/-•hief o 41, ice " " r jr * f 'angl• Town A y: ey .g�:ly.;::r. it ' ""2-t:.:.o...:•!.. S .�r• J N:'rf FN eer Jim ' t , O• A�.• • Opera ons Division Manager Building Official ial .,•r!,fy G . � r� B ng c 1. FIRE AND E r,TAF F 1T '''5,„:;5,;„ 'i::!+:: Town Manager Chuck`" f ,! re' 'd that since the June 16, 2003 Study Session, staff has reviewed recommended standards vy ••'r- ?nd EMS services in the Town. He explained that they have contacted the two fire service p roviders in"±1'"- Town (Golder Ranch Fire District and Rural Metro Fire Department) and discussed the recommended standards and what it would take for each provider to provide and meet said standards. (Standards are based mainly on the NFPA 1710, "Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments.") Police Chief Danny Sharp explained that at the request of the Town, Rural Metro and Golder Ranch have submitted responses addressing the fiscal impact that the implementation of the recommended standards would have on them. He also reported that he has talked with representatives from the Tucson Fire Department (TFD) to discuss the standards. He stated that TFD has recommended that a comprehensive analysis of the entire Town be done in order to assess the application of standards and how to best serve the 12/15/03 Study Session, Oro Valley Town Council 2 Town's residents. Once the analysis is completed, the recommendations would be restudied along with the NFPA standards, OSHA requirements, etc. Council Member Johnson commented that Task Forces and Consultants have reviewed what is needed in the Town and made recommendations in that regard. He stated that the standards have been studied and he could not believe that the Town was not at a point where it was ready to move forward on the implementation of the standards. He noted that it was difficult to compare the two responses from Golder Ranch Fire District and Rural Metro Fire Department. He also questioned the status of the hiring of the Fire Marshall who would hopefully set up a timetable for phasing in the standards. Mr. Sweet stated that the Fire Marshall should be"on board"in January. Vice Mayor Wolff commented that the Town has been working on the F'. ' --d EMS issues for six years. He stated that the Town has received a reply from both agencies regarding,.' costs of implementation, etc. and now we are asking for an opinion from Tucson Fire De artment. . x Y/' J at it was time to come to a conclusion and not keepdelaying theprocess. He recommende. t` `if th? n '::. y g on Fire Department takes part �. ,yam in the analysis/study, he would also strongly suggest that the ` ''''two fire p `k: "�M;� s take part in the study. He stated that he felt that the standards have been set and s 7 • no ... be imple `' " d. Jig %,,- ,/,*- O In res onse to a uestion from Council Member Rochman`'-` et explained that the standards that were recommended by the two Advisory Boards talked about resp "' ••�' { es for Fire and EMS services in the Town within so manyminutes, 90 percent oft -04,2m;„,`"^ "'"'°" • e statei� ���;zA-;•enerally, the standards did not take into consideration topography, existing water syste y s .k r iJ J JJ.^ In response to further comments from ry:, cil M "t'f---,Oichman, Chief Sharp acknowledged that the NFPA ,�i%••J.��•:�N:%%'FJ 1710 standards were verycompreh , 3? they y,ti- e as a benchmark. explained that J'"� nd..) " ` 44.4%,.'. do ted bya Town Ordinance, so if the standards are Mr. Sweet alsoJ �� ��" ��� r�: - f p %•:`vi"i JL / F%""ii�i/�fj J'��r/:!l. not met, the provider would be i "'" c`,"''y ?�-•��:``-'•inance. He also stated that one concern that he had was that the cost of the impl �;•on : hytandards would be passed onto the customers by the providers. • f / Further discussio •wed re "'' •• .' ��.:Y 4vr.'Jii: h,J'Ify, � • Time and coiY {y,J ociated ;:e;24, implementation of standards. • What would b - ':.ow : .¢. „ bility. yiN:�}i�Fi:%': • Golder Ranch Fir " J-}, pp'"`a ears to have adequate stations. Rural Metro Fire Department appears to • require 4 more statio • Need to understand impact of standards. Is it necessary to meet each and every standard? Are they reasonable or do they need to be customized for specific areas? Can Ordinance be met? • Where in the community do we need to preserve land for fire stations? • Provide equitable and fair treatment for all citizens (costs, response times, etc.) • Have representatives from two fire providers, Fire Marshall, and possibly one from Tucson Fire Department meet and discuss standards, address concerns, devise definite timetable and implementation plan, etc. • Work with both fire providers to be fair with implementation. • Phasing of plan is only way to implement standards and is most realistic approach. • When money is available, can identify fire station sites, etc. 12/15/03 Study Session, Oro Valley Town Council 3 • Have spent a lot of time on this process, time to set time table and take action. • Major concern is to protect the citizens in the Town. • Set implementation date to start of next fiscal year thus giving fire departments time to meet recommended standards. • Need to know how long Rural Metro Fire Department will take to implement standards before we can move forward. Mr. Sweet stated that if Council so directs, staff will return with an implementation plan and time line. (They will meet with the new Fire Marshall, representatives from two Fire providers and a representative from the Tucson Fire Department to discuss these standards, implementation plan and time line.) Mayor Loomis stated that which ever fire provider service area the citizens e in, they are being serviced by good departments that are doingthe best that theycan. He stated that h-tir • d like to have the recommended standards critiqued to make sure that they are realistic. He said that t ``ii'l q , ��� �.lementatlon plan does not have to be done all at once' some thins ma need to be required today an•r}' "` " omplished at minimal cost while others make take more time and cost more to implement. Council Member Johnson stated that he would like to see al zd Agreem implemented. there was such an agreement alrea l: �rY" "V !`e, Chief Fink, Golder Ranch Fire District, In response to whether gr stated that there are agreements with other fire r•;. iders for b Chief Good, Rural Metro Fire Department, also stated that theyhave a eem a " '' �' """ - 4 T er fir: ,r--,•ders for backup. explained that theydo not cu '' ., " � '�` 'v '"�� �:� ���.n.�.'.�.. =:i ual Aid Agreement with Rural Metro due to Chief Fink further p ���, �� ���, :.�:�:+� gr a lawsuit over an annexation area. H ;; ::. that t.- • Mfyl"•een a difficult time but the lawsuit has been w 0 r+y 4:.; �.s d;s, � -,he has met with Rural Metro regarding such issues as dropped. He stated that healing ne.� ..� � ,i�,;,,,r place, .�N g g Mutual Aid. He also stated tha ' ' 'f eco =nded s ards will help solve such issues and mutual aid will be a key in meeting said stand '`'' ` "'""`�"::�: goal is to meet the NFPA 1710 and they have been • ':finl �r•p'.ylrrr•''f`::...: ...,: ..,��v:y.%• �i ::i workingfor the past six years to ,,se s a "+• ii'>'>�% Chief Butler, Rural 'N'` q M':tated that they are looking ng forward to working with Golder Ranch Fire Distri ' • i/'.•/.1:�:..v iii:: �:may. • Mr. Sweet stated that i'': y`li ou �'"r � ���:y� ready to bring back the implementation plan, etc. in February or March. r 1: 4Y Loomis asked that a -";la`• Session be planned for March. He stated that he would like to see a status Mayor ���•y . report be provided at that time for the Council's review which would include the proposed ordinance, implementation plan, realistic standards and fiscal impact, etc. He also asked that the Town look at its GIS system and see that it works with the other GIS systems to help see where the Town needs additional fire houses. Council Member Abbott also asked that information be provided regarding what would happen when the ordinance is passed and then someone is out of compliance with the ordinance. What would be fair? Chief Fink commented that regarding Mutual Aid, regardless of what is or is not in place; service would never be denied to anyone who needed it. He stated that the citizens will always be protected and he offered his help to Rural Metro if needed. 12/15/03 Study Session, Oro Valley Town Council 4 Mayor Loomis recessed the meeting at 5:30 p.m. The meeting resumed at 5:40 p.m. 2. STORM WATER PROGRAM ESTIMATED COSTS AND FUNDING Jim Hossley, Operations Division Manager,reviewed the Council Communication and reported that the Town's Storm Water Utility Commission (SWUC) was created to provide the necessary storm water program to meet the requirements established under the Arizona Pollutant Discharge Elimination System (AZPDES) Phase II Municipal General Permit• The SWUC has also preparedthe cost estimate to implement this program and have provided measurable goals and an implementation schedule. (Copies of a Cost Estimate Spreadsheet were provided to the Council for their review.) Mr. Hossley reported that the total cost to implement the AZPDES program:..alone over the permit period • ryear and to implement the (March 2003 —December 2007) is estimated to be $1.6 million or$320,11V; p Town Wide Drainage project over the sameperiod is $601 086 or$12.; per year. He further stated that g � r,.f.r:.��:: the cost estimate does not include anyassistance from Pima Count j ►ntrol District to fund the des' ''./err <��%/%%`�r/..r u- n or construction of projects. He stated that the total cost for impl-, ;� ing •grams is estimated to be $2,197,407 over the permit term or$439,481 annually. He al-;i',,. s'`.orted tha. y y.ood Control District taxes paid byOro Valleyresidents in 2003 are estimated to be $ 'r '478 , r. Mr. Hossleyfurther ex lained that severalpotential reven` F : `-0"'. :<:, ' p �� �::� to fund the implementation of the Storm Water Program have been reviewed. He stated that SWUC r- ; f � I ends the implementation of a Storm " '` everal hundred communities around the Water Utility fee as the funding mechanism. T lFr������''���/�����•d is us="� -rf�: ' ' � W h for Council's review• (Mr. Hossley country and a proposed fee structure has been p��::��� f�� �h r�':��4' �'<s%�% - '`:'..n of a construction sales tax should such a stated that two other proposals to consider woul ����,�n:o �-:�� � � v:.-�• f tax for road maintenance be im lemen -•: •r to fu f F�Y� YA y ogram with existing revenue sources using p :rrl..,.•i:':/:.: Jlr.>,9f:y!%'fF:r,,.,:./ currently approved Department of P;: y ks st. b�qf$ • and other existing resources.) f/j%NFI.J�-f�:i.i-'r-..A%�� if�C; •�%"tiJ-y`iN�_ a✓;;n- Na:r.c.Y.% ..li%;72i�`..-:i. Leann O'Brian, Storm Water Ut'. s "``om f�` ion Cy''-reviewed a PowerPoint presentation regarding the back ound and requirements .s s '�S ate•rfs" ;...,„-.• Water Management Plan Fee Structure. V 1 ,!,`!a/`ryF r,f lthf f'!%x` .frff,'�i(:^%1,..:. BACKGROUND ! ! ! is+1:.,....;.;1.r._::.::y• .rg ' a::: 'nation System (NPDES) Phase II program is federally mandated. • National Polluta��ver��%�Ar a� -� �� �y:'r },�. Y•.F:.y -r.f;.: December 2003. A .:F � ,�Uw'x,�'� � a 4`.v he program in • State of riz �� F d��� ,-�r,--��- r7?�?$f`.,, ;'rte ..:,{��!1i�: i:i�::4 stered b 4,';,/,: ona `0 epartment of Environmental Quality (ADEQ). • Program a� ���: �� , • Program -;n ::.;,. j\/��)�y■(-�. kn �����;�ry��: Arizon.�� -y�`�illutant Discharge Elimination System(AZPDES) Phase II • Town of Oro h 4 - s a:-.v' ,:. gnated community. REQUIREMENTS OF A ,,y'f Six Minimum Control Measures) • Public Education an " utreach. • Public Involvement/Participation. • Illicit discharge Detection and Elimination. • Construction Site Storm Water Run-Off Control. • Post Construction Storm Water Management. • Pollution Prevention/Good Housekeeping. REQUIREMENTS OF THE TOWN OF ORO VALLEY • Prepare a Storm Water Management Plan(SWMP) to include: o Best Management Practices (BMP) for each of the six Minimum Control Measures. o Measurable goals for each BMP. o A time frame for completion of each BMP. 12/15/03 Study Session, Oro Valley Town Council 5 • (Town submitted SWMP and Notice of Intent to ADEQ on 3/10/03 as required to cover permitting period from 3/10/03 - 12/07.) FUNDING: • NPDES/AZPDES is a federally mandated program but it provides NO funding to communities for implementation of their SWMP. • Storm Water Utility Commission(SWUC) prepared a budget that will cost $2.2 million over the current permit period. Fee strategy to provide funding is required. • SWUC explored 6 different strategies for funding the SWMP. o Developing an equitable system was of utmost importance. o SWUC is recommending a fee strategy that uses a cost per 100 square feet of single family residential (SFR) impervious area (area covered with asphalt,buildings, etc.) as the Base Rate for calculating all monthly fees. • Non-single family residences (NSFR or commercial) entities wi 1.5 times SFR Base Rate. • Educational/Religious Facilities (E/RF) will pay 1/2 the SFR ' te. • Funding strategy is based on a"snapshot" of the Town as r: "'(- y:.1/03. Newly annexed areas are not included in the funding strategy but can be easily as ',/,,,II • Criteria Used to Develop Fee Structure: o Approximately 13,000 SFR in Oro Valley; H..v o 5,500 square feet used as an average impe'4'M"'A Nye.:,'' :r������, �� : _- or each SFR. �'ij;r:f'.''•,n'?'::v=%i y f:Y+'pyY i:':.. o Total SFR impervious area is 71,500,000 sq d` 7'�'%�H-t. (This is approximately 82% of the total impervious are in Oro Valley.) H o NSFR (or commercial) im ervi 1004`•Y:`" a � eroxi .i,.i,ii,,., y 10,818,824 square feet. (This is 12% of total impervious area.) t-,::- : ; :A Y y square feet. (This is 6% of total impervious o E/RF impervious area is approxim�area ::;,, ...:: :: ifi� r=%mo%1:;;..� '::.{J/,Y.{!t2r':F' . %%�ri i�%«vyiii.:.�<:i...�: �'•J,w f alley ,!....:: 232 343 square feet. o Total impervious a. � �� ����: �"''...` q • r„;45'::Y+.:i .f-rill:Y� +: • Im pervious area for SFY£" erted to 100 square feet units. R, 114';:$ ere • of 100 square fee`''' h" :-� s area for SFR was calculated. Acost �� xt, : (This became the basis B�i� -z. for calculating the sill, thly f ,, . SFR,N FR, and E/RF.) FINANCIAL RE UI:7„40,,,,,$;''',:" • s'w ' -<y % over life of permittingperiod. $2.2 millio ..��� �fired to �zs S • $550,000 i j.N red annu £-'and $45,833 is required monthly. • 48 months is ' f"'i'"'��,enue .1, `,.''. •rating period used. . FEE CALCULATION: • Using cost of 100 s';:-'14:?!"feet SFR impervious area as the Base Rate. i, o SFR pays a fla monthly fee and will generate 82% of revenues annually. o NSFR pays 1.5 times the Base Rate and will generate 12% annually. o E/RF pays one-half the SFR and will generate 6% annually. EQUITABLE: • SWUC believes this is the most equitable fee structure for SFR,NSFR and E/RF. It generates sufficient revenue to fund the SWMP without placing undue hardship on any one particular community. • It levies a 50% surcharge on existing commercial property as an inducement to install an approved storm water pollution prevention device. Fee would revert to SFR base rate upon documentation of installation and maintenance and acceptance by the Town. 12/15/03 Study Session, Oro Valley Town Council 6 • New businesses are now required to install approved storm water pollution prevention devices during initial construction. Once installed and approved by the Town these new businesses pay at the SFR base rate. • Educational and religious facilities are given a reduction in the base rate. They pay one-half the current SFR rate. However, regardless of square footage of impervious area, they may never pay a monthly fee that is lower than the SFR monthly fee. SUMMARY— SWUC RECOMMENDATION • Base rate per 100 square feet SFR impervious is the basis for calculating monthly fees. • All SFR pay a flat monthly fee regardless of size. • NSFR properties pay 1.5 times Base Rate unless approved storm water pollution prevention devices are installed. Upon installation, fee reverts to SFR Base Rate. • E/RF pay one-half the SFR Base Rate but a monthly fee may never lower than the SFR monthly fee. -r • Rates are in line with other communities. • SFR and E/RF will paythe fee through the monthlywater �!: tr`' 'r .:.. g '� .3. � �. will be a separate line item. • NSFR have option—pay through monthly water bill or ?".'. in full a -`14,,z- o f renewal of annual business license. Discussion followed regarding: ;! • Educational/Religious Facilities (E/RF) fees—Overa-AW,of parking lots, etc. not as much as others. Adjustment made to fee structure so as .e puniti JJ f! !! • Proposed Ordinance identifies definitio • Costs are not reduced as we add more ar= y� the! service areas expand, responsibilities J f expand, so costs do not go down. • Contingency built into struct4 :. . ver m.+ • z • s low out. Did not want to constantly have to readjust fees, if surplus y y me`'-=- out it ` - d beplaced in a contingency fund. The contingency J � � g Y g Y fund would be re-evals uri .1 dget cycle. '"'.`:•i,.h,,S,f`XlJ+'f'f: `i, J c»/qr�`%L%,JyiS:>,'i,'ii,!y3!::..:}.:... ...+.%.::''{.:::.;}i ::.'.ir.N.!':brYh�`,/.,9'•%?%ir.;:!:fCr:;::..;lJ..:::.:,.:.:; • Storm Water Utility wou' ` r + Fished as an Enterprise Fund. ���4� � • New program - t.:4 : s,l,4-sta N !k+p+•uitable fee. No past history on town the size of Oro Valley to base vi/ShEk�3k�9Y���!!1..'. G'vi v'F.is+f'+ ..%+i:it:/:;::!.ii:4i:%'i ilii. •i'•Y/ program fees ,. • Proposed fri- uld be 1= 1l, an :: :V.er month per single family resident with an average of 5,500 square feet. • After permit e`' `3r;;riry+in 2 R- >it is assumed that ADEQ would require another permit be issued. • Operating and M " q"!' `:'y`f t= Costs verses Capital Costs (Summary page reviewed by Mr. Hossley.) • Property taxes are `` "o Flood Control District. Some of these monies should come back to Town p y p for implementation of program, etc. (Currently Pima County Flood Control District has budgeted $500,000 to be used over the next 3 - 4 years for Oro Valley Town Wide Drainage Program. Some monies have also been allocated for public information and outreach, etc.) • It will take approximately $320,000 to run the Storm Water Utility. The Town residents have paid over$1.1 million to Pima County Flood Control. Has anyone asked Pima County for$320,000 per year? (At this time, the answer has been that they would not provide$320,000 back to the Town, but new conversations are taking place. Nothing has been before the Pima County Board of Supervisors.) Town Manager Chuck Sweet stated that the SWUC has done a great job,but the problem lies with adding another fee for the citizens to pay. He stated that the bottom line is that the residents are already currently paying a fee for flood control/water quality. He stated that over a 57 month period of time, the town residents 12/15/03 Study Session, Oro Valley Town Council 7 will pay approximately $5.7 million and Pima County has agreed to pay $500,000. He stated that it is time to stop this situation, it is a disservice to the Town's citizens and it was unacceptable. It was the consensus of the Council to present a challenge to Pima County regarding the flood control dollars and to write a letter to Supervisor Ann Day or to the Pima County Board of Supervisors' Chair regarding said monies. It was also suggested that the Town acquire a copy of Pima County's budget to see exactly where the flood control monies were being spent and what legalities are involved in the allocation of these monies. Ms. O'Brian noted that there are time frames written into the permit and there could be penalties if the Town did not comply with the permit requirements. Mayor Loomis stated that he was happy with the SWUC's budget and proc- s. He stated that if they had to use the process, there would not be any changes. However, the Council • look at whether there are any other alternatives that could be used without having to add another fe- ADJOURNMENT r :it!}!'i:.i::"' •iiVii! yx. C t. DED by`` ncil Member Rochman to •" , r " MOTION: A MOTION was made by Vice Mayor adjournWolff:at 6:40 p.m. Motion carried, 4—0. "; , /f�.r r ri it %l r / 9i Respectfully sub R „ xyx;-; , b ky/ rr . r yrr �,' CMRoxat„, 1N1, - o {, lerk ,/: :;:.ii.'h•^ilur.'!,%!f;%nr li.;i,�'''ry ;yj,r%?sr -,'! "::#4•:„,,,',. AlUfy��:ry%!J :r :I �rfiix,•i! ,� r .�•>,fy�,slN ,,,,,,, , ris %n ,,,,,, • Yy 44 / i l,. MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION DECEMBER 17,2003 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER 7:00 P.M. ROLL CALL PRESENT: Paul Loomis, Mayor Werner Wolff, Vice Mayor Paula Abbott,Council Member Dick Johnson, Council Member Bart Rochman, Council Member PLEDGE OF ALLEGIANCE Mayor Loomis led the audience in the Pledge of A11041,141,'- ', UPCOMING MEETING ANNOUNC ,r ,";r�:;. : TS ...... ........ • Town Manager Chuck Sweet reviewed t :?V'y,yw•co . i ,, g ngs and events. CALL TO AUDIENCE— e ',,- -rs. 410 1. CONSENT AGE At the request of C• cilAro/14/1:4Y', Abbott, ayor Loomis pulled the 9/20/03 %f 4%J•'-:fli:.:. .'/.� i f TC/Departme , '4 � °';,: t Minutes from the Consent Agenda � ws��.: L; al ' � At the request of Council ; , ','er Roil*,; , =7X.. Loomis also pulled Item E, Police Report, from the Consent A `A . MOTION: Co .r `•'1 _' ry:`, : " '���" -r Johnson MOVED to APPROVE the Consent Agenda with y`��FsSi.• =� ` 1 mutes from 9/20/03 and Item E-Police Report. Council the exception of It ����y,.�,,1:,. p Member Abbott SEC DED the motion. Motion carried, 5 - 0. A. Minutes—9/20/03 TC/Department Head Annual Retreat (PULLED FOR DISCUSSION) 12/01/03;12/03/03 B. Building Safety Activity Report—November 2003 C. Coyote Run Transit Service Monthly Report—November 2003 D. Monthly Library Activity Report—November 2003 E. Police Report—November 2003 (PULLED FOR DISCUSSION) F. Performance Measures for quarter ended September 30, 2003 G. Resolution No. (R)03-113 Approval of the application for additional funding for transit via Local Transportation Assistance Fund II (LTAF II) 12/17/03 Minutes,Council Regular Session 2 H. Resolution No. (R)03-114 Approval of agreement with Webb Management Services to perform a needs assessment/market analysis for a proposed performing arts facility at Naranja Town Site and authorization of funds in the amount of$18,000 I. Resolution No. (R)03-115 Approval of contract for professional design services with the architectural firm of Burns Wald-Hopkins for the completion of the Oro Valley Public Library J. Resolution No. (R)03-116 Authorizing the Town Attorney to file a condemnation action to obtain a portion of the Miller Property for the purpose of right-of-way for roadway construction of Tangerine Road and the extension of La Canada Drive; and declaring an emergency K. Resolution No. (R)03-117 Authorizing and Approvin•„„:: ntract with Westland Resources Inc. for roviding professional„ yr "engineering services to create hydraulic modelp professional,�J r s of the Town of Oro V•,, tr} y ater System for use by the water utility Sf ` %Jf A. MINUTES—9/20/03 TC/DEPARTMENT HE ,... " NUAL RE f: T Council Member Abbott questioned portions oft ” e4 or 9/20/03. Town Clerk Kathryn Cuvelier explained that these minutes were ,✓' t7ed by a Facilitator and asked that Council Member Abbott submit her . L0g • ents in ' f so theycould be forwarded .:.% f R o'. iff �4ff-i.-• r 1/.v.kf onto the facilitator for review. t; F J MOTION• A MOTION was made b Coilic,091:4- '•''/-//-•: bbott and SECONDED by ':'':'•„ �.'', y!Vice Mayor Wolff to CONT : ". ',.:: A� appr�., ��=-of the 9/20/03 minutes until the next �- 1.•:%fj%fJ rii ::�,':::%'i Council meeting (January .: -' l'iiotion -!-, 0 4i:N:'/i� Affr$1:4:; E POLICE REPOR �-� ` :``��-off,,',,,,f;•::::%, ,cam.;:>;:..,:, Council Memb `'i ry ':" 4 st:f ' the wanted to recognize the good work of the Police De r =t• He-,z. �`! hat r `. •zona Daily Star reviewed the crime statistics in Arizona a j.:. ::‘.. x., . . -:.Y .:; Valley r.,�,h,: among the safest communities with one of the lowest '�Ni,j,,,,i/,„•na. NGiF:r,crime rates i H y ngratulated Chief Sharp and the Police Department. r.':'•:w<Y J 2. PRESEN 44404/ OF PLAQUE OF APPRECIATION TO JENNIFER GILLASPIE FOR $R SERVICE ON THE ORO VALLEY WATER UTILITY COMMISSION Mayor Loomis presented a Plaque of Appreciation to Ms. Jennifer Gillaspie for her service on the Water Utility Commission from August 1998 to December 2003. 12/17/03 Minutes,Council Regular Session 3 3. PRESENTATION OF 2003 COMMUNITY TRAFFIC SAFETY AWARD, SILVER LEVEL ACHIEVEMENT TO CHIEF SHARP ON BEHALF OF THE ORO VALLEY POLICE DEPARTMENT FOR OUTSTANDING AWARENESS OF TRAFFIC-SAFETY ISSUES IN ORO VALLEY Police Chief Danny Sharp reported that AAA Community Traffic Safety Awards are presented to participating communities for efforts to improve local traffic safety. He explained that the Department submitted a survey and in response, AAA has presented the Silver Award for the 2003 Community Traffic Safety Program. On behalf of AAA, Mayor Loomis presented Chief Sharp and the Oro Valley Police Department with the Silver Award. 4. PRESENTATION OF STATUS OF RECLAIME 1 . .:;.. R SYSTEM PROJECT David Ruiz, Project Manager for the Water Utility, "f" `'aced Mr. Ron `:7;- : ams from CH2M-Hill (consultants on the project) who press 115 • ���"�`an ��� e on the st tus of the Reclaimed Water System Project. !' Mr. Williams presented a PowerPoint pryy ..tion and 3%: ed the following: DESIGN STATUS -: > >„�� : ttp)/All fir/ 003 • Final Pipeline drawing edits—Do r7 ef•,. f�� • The pipeline portion of the •roj ect ' " xl ........ ,J•rte�:::::.. 1%<+•ii:;;.'.:q`:'::: • �i%hf'"`F.i4f,..:%:' o 54 000 Lineal.: `�- Pipe o 45 Valves • r //yy vvYY/,/��}}'y .r r o 35 Corr.,0; est , r+.• ••}iff//if��yr: rry>;:•1•;;:x i:;r;.. o 30,000 S•,�;:.: .:. �:,,, . hry�j(`/fy Y, z ,," �'"`' ill/Replacement ,yam ffR �� � -� • Project first week in January. • Notice- 4t � •r c1� tion will occur in February. • Pu F,. ,tion/Re r. 3%i it al Pum tion Configuration set o nati•,,;,,e stem Sizing Complete (On-site generation) :l:...N.-.r. .. Vii`-:•:.::. o "'x.:.- ite Aesthetics (Coordinating with surrounding development) o Lega = ription for site acquisition o Developer approval of site plan/layout PERMITTING STATUS • Marana Coordination Complete • TOV ACOE 404 Permit o USFW(U.S. Fish and Wildlife) Consultation—Complete o SHPO (State Historic Preservation Office) Consultation—Complete o Jurisdictional Delineation—Complete o Application—Complete o 404 Permit anticipated before end of year • State Lands o Right of Entry—complete 12/17/03 Minutes,Council Regular Session 4 o Permanent Lease - April BOND STATUS • Final Engineering Feasibility report completed. • Final Closing letter from CH2M-Hill delivered to Bond Counsel today (12/17/03). • Total Bond Sale - $31.75 Million 5. PUBLIC HEARING—APPROVAL OF AN APPLICATION FOR A SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR THE Si! GRILLE RESTAURANT LOCATED AT 8195 N ORACLE ROAD, #101 Town Clerk Kathryn Cuvelier reviewed the Council Communication for the request by Neil Capin, Jr. and principals for a Series 12 Liquor License fort -sw .. Grille Restaurant located at 8195 N. Oracle Road, #101. ��f%'iii:.. ,�J�::`` �rK��.,: . �ublic hearing Loomis opened the public hearing. There being no" 'ake 'y z was closed. i' or a Series 12 e MOTION: Council Member Abbott MOVED t�„�� :. R040'�.: request Liquor License for Neil Capin, Jr. and principals PlitkviiCti'. ; qp plie Restaurant located at 8195 N. Oracle Road #101. Council Member Roc CONDED the motion• Motion carried, 5 —0. r , 6• OV12-02-06 REQUEST FOR a , R_ k, '- , THE RECREATION 1Y/ �r N � +P'JJ��'�?y AREA AND PLAZA AS RE IRED P , C I':'DITIONS OF APPROVAL fG'�' /:leOF THE LANDSCAPE P "1X4,a,,, O `: UNCIL ON AUGUST 13 2003. THE .✓:.f:l;% PROJECT IS LOCATE "y� �' %SOU •i • ST CORNER OF LAMBERT 1��,..<::i?^: .•.nrr.,-,yFr' . LANE AND LA CAN=,:11,1,1„ DR littj,,,c'77:#22425025C x: r:r: :�% `rs::'l.:%si%:::. f:• :i:i'f,.::!i:' :%1.:1J.f.J'.i:'.,'., .'•4!C/'.>i:;::::i::•.� /'�?i;: rJYI Community Deve -nt Brent Sinclair reported that Town Council approved the Landscape y, �:: . -:; a ...Ei .a/Lambert Apartments/Commercial project on `%�Jy �..,�r��:':{:;:. •;.::•JIG.':%/.J...;:<G_ August 13 < : He e ' q ?ed a'-';;;:;:'.rt of that approval, conditions were added that :.G : . included t .Plaza alo'% ambert Lane shall be reviewed and approved by the Town Councilprior ��" � struct':. aM and the recreation area shall also be reviewed by the � Council prior to s - of building permits for the apartments. Mr. Sinclair further explained that the s8.-401-: ing pool was previously approved so the approval of the recreation area tonigh 'would include added features such as a ramada, seating, play areas, etc. Linda Strader, EEC Landscape Architects, 4625 E. Ft. Lowell,representing the applicant, reviewed the location of the swimming pool stating that the recreation area is adjacent to the pool. She also reviewed the Plaza area and in response to a concern expressed by Mayor Loomis, explained that the property owner would be responsible for maintaining the common area and canopy covered patio that is adjacent to the restaurant. 12/17/03 Minutes,Council Regular Session 5 In response to a question from Council Member Abbott, Ms. Strader stated that there would be a fence around the pool. (Mr. Sinclair further explained that the pool was previously approved and was not part of tonight's submittal.) Council Member Abbott also asked about having barbeque grills placed around the ramada for public use. Mayor Loomis opened the floor for public comment. Conny Culver, 10503 N. Fairway Vista Lane, questioned why this project did not go through the normal process and why this recreation area did not go before Development Review Board (DRB.) w Bill Adler, 10720 N. Eagle Eye Place, stated that this project}:„ "`j rs_Ss troversial because it had too manyuses in too small of an area. He said that th.N'`/ a J�.: ,-in referred to as 7 g a gathering area or dining area but it was too small for f'! uses. „,o),,,,„-. ..l uestioned the 't '%•- tand stated that a artm- r`F" fV : smoke and installation of barbeque grills p � , vers may ob ,;.r aromas that would come from the grills in such a sz f act '4,-,,,_, //,1 UE this item and send it back MOTION: Council Member Abbott MOVED to C • to the Development Review Board for t , „y -commen `'fi: nd input. ,`'y fJJ !f DISCUSSION: In response to a questio iJ %/.z, ' -mber Rochman, Town Attorney Mark Langlitz explained that the `}i •'r4s ac- 12/17/03 Minutes,Council Regular Session 6 In response to a question from Council Member Rochman, Mr. Sinclair also stated that the plan would meet the requirements of the Zoning Code with or without the barbeque grills. Ms. Strader explained that there would be an outdoor grill near the Clubhouse but they would be glad to add some single pedestal grills near the picnic tables. Further discussion followed regarding the addition of the barbeque grills as an amenity. Council Member Abbott commented that there were extenuating circumstances attached to this Development and Landscape Plan and she did not want this to set a precedent for future submittals. MOTION CARRIED, 4— 1 with Council Member Abbott oppo'Yr'''`r A 7• OV12-02-11 REQUEST FOR APPROVAL 0 `'4. ,fw,!„,•r !;`fir?/ �°.! !? DEVELOPMENT PLAN FOR A COMMERCIAL - % ERA,fief '.ECIFIC DEVELOPMENT PLAN FOR THE ECERD'Srx I G STORE; 'xltf:- TED ON THE NORTHEAST CORNER OF ORACLE ' Vis' 1 A ki .. ARDY ''S AD, PARCEL #22512065A r,.r MOTION: Council Member Abbott MI!?-1.,,I f to CO "'`r this item until February 4, 2004 to give the Board of Adjustment ti„ • . p r s, app 'ylyr at will be placed before lkrr ✓,.�% ,a'•eta ri, them regarding the Development Plan fo'4 7- 1� - ” }� Store. Council Member Rochman SECONDED the motion. Moti '" - rr,: 0 8• OV12-03-07 RE S,. ; , . , APP i.i; AL OF A PRELIMINARY PLAT ;y,' LO 15.I'� CRES,LOCATED ON THE SOUTH FOR 86 SINGLE-FA "°" x. i;7F 1`'.�4�{%i:l' 1'•:.�JJ.yi i:!!::::'.w SIDE OF RAMS FIEL , a.R ` of �' ATELY 325 FEET EAST OF ORACLE ROAD„:4.�,RC § a.. . 011075 I AND 22004010K /11�r%:!?"•.i��" ;/mfr ,r Community „,, t y``�:: ������-to m- ect ����rent Sinclair reviewed an overhead of the property ��:: p � � p p y and locati '`f ”"f`:: - • ��. e prelim'�_�;aL , plat. He explained that this project will consist of 86 .C:i �rli single family�`1 ��- s�- � with ,'�verage lot size of 4,900 square feet. He also stated that a one-story heigh'1014 y:• 8 feet) applies to this subdivision. Mr. Sinclair further rther explained that this - : oned Technological Park (TP), however, the property owner/developer has 'e ability to develop this site as residential. (In November 2002 the Town Council amended the Oracle Road Scenic Corridor Overlay District (ORSCOD)by striking Section 10-401(B), but preserved the intent of the section on this site as a pre-annexation condition.) Mr. Sinclair further explained that the recreational requirement on the property is 1.01 acres and has been provided for by the applicant. He also reported that the Development Review Board approved the Landscape Plan including the recreation area on November 12, 2003. 12/17/03 Minutes,Council Regular Session 7 In response to a question from Council Member Johnson, Mr. Sinclair stated that the property to the east was Campus Park Industrial (CPI). He also responded that General Note#20 addressed notification to potential buyers regarding the commercial development that could take place on said property. In response to a question from Council Member Abbott regarding a traffic signal at Oracle Road and Rams Field Pass, Town Engineer Bill Jansen explained that Oracle Road is controlled by the Arizona Department of Transportation(ADOT). He stated that ADOT has said that there would be no signal at this location due to the pending signal which will be placed at Catalina State Park. Ted Bednar 5021E. Golder Ranch Road - At the request of Mayor 'mis, Mr. Bednar stated that they would correct the drawings to place the correct R '+ary on the east side .:;. of the property naming it as Oro Valley and not Pima Count .,..,. r. r irrri�.N r Mayor Loomis opened the floor for public comment. �n f r' Bill Adler, 10720 N. Eagle Eye Place, stated that ,' �::. this �_= %•erty was a=signated as ~Yd„,44,,i--'4.1 l%.:!:. !.'c'f .i%:ir', Technological Park and the property to the west ::. cial, the buffer zone was inadequate since the ro ert was beingdeveloped a `: �•, q p p y pqqyy entlal. He stated that the lots on the western border have a 10 foot rea ,,,, �a with a 1 `°r--r%%,� ' suffer which means that only25 feet separate someone s back b � �' .•;4:,r" p 1��"k �'-�cial building. He stated A a co .� ��: ..":'j"'�C' rr.::. �r�N.9y.'./.. �Y"r e maximum that would buffer that since it is a residential use, the buffe��` �� d��• ��"7���r-� incompatible uses. / r r MOTION: Council Me ;. MO -:to APPROVE OV12-03-07, Rams Pass .>:. Preliminary Plat, subje 4:41;e co y � list''f%f n Exhibit"A" and including the correction of the design �o �a : "*r s of the preliminary plat map (from Pima Countyto Oro Val . N. ,�+'q vs vii::.r:::;. •:.,::::. :`iG'l /r.//.'✓ >.,'/'fr!%:yy. �iGYl,:ry::;E'<';::'; Exhibit A Condition - ::• royal ; ;. . Rams Canyo • �- � ina ��r_ t �>:a?.it £ff,i. �:�;�y.':i OV 12-03-07 ::. .::. ary, 1. No modification to e existing soil cement levee along the east property line of this site shall be permitted. a. Remove the note"Remove interior bank" from detail D/2 on Sheet 3 and: b. Adjust the perimeter wall at the toe of the levee to allow drainage to continue through the wall into the proposed typical "A" lot drainage. Vice Mayor Wolff SECONDED the motion. DISCUSSION: Council Member Abbott expressed concern regarding the buffer area between the residential and commercial areas. 12/17/03 Minutes,Council Regular Session 8 In response to a question from Mayor Loomis regarding the buffer area between CPI and residential, Mr. Sinclair asked for a few minutes to find the information. Mayor Loomis recessed the meeting at 8:00 p.m. The meeting resumed at 8:10 p.m. Mr. Sinclair explained that the CPI designation on the surrounding properties is a Pima County designation that will be or has been translated to the Town's TP designation. He explained that the building setbacks for the TP designation are 50 feet from the property line plus there are other conditions applied when said district is adjacent to residential development. He further explained that there is a planned road that will require additional setbacks. In response to aquestion from Mayor Loomis regarding the no y`<< corner area of the p Y g g .�;�r,�:::: property and whether Rams Pass Road would connect to the " , to no where", Mr. Jansen stated that he is unaware of any analysis on the pot OW c �1;; ion. AMENDMENT TO THE MOTION: Mayor Loou*: ated that ther z be some changes required to lots 1, 2, 3, and 4 if this conn;,-,,,, wa: - de and ask-d that an s:/•�trrit.'.�;r. :`,s';vii,:.. additional condition be added that would add that f.;';', } rNj` ations necessaryto the lots y to connect Rams Pass to the future road would be in `f: .ted into the final plat. Council Member Johnson and Vice May . r•lff accep Llr -=:- amendment. 41 0%hr r,w r/err ,�r,r j Yl�r_ ,, rr, fi Further discussion followed regarding th `"r nd surrounding properties. 'r!!:. •'sfS:l �/.r rte'/....!....... ::f'4:',i',11,:- •/r MOTION CARRIED 4— 1 r 4"� f'l'r'Abb—ott o osed as she felt the r. .,044: �� 4-, :mmer" r- rea and had inadequate buffers. •residential area was too cl : $: y ,rrx,r. -30-20 R �;�ar,✓y�r.;ur� ���� �: �R:r; .�� 9. OV12 ..r• " OVAL OF A PRELIMINARY PLAT FOR 33 SINGLE .+. MI ? TS,LO ATED ON THE SOUTH SIDE OF tri'riAow$3.'F./.fr�'`'�r:�,;fc..c.. 6-144,i,'N") NARANJA D.' ` " ' ' a TELY % MILE WEST OF FIRST AVENUE, PARCEL 2,;; ;, 580 ' r , Community .y. :,1►.ment v ector Brent Sinclair reported that this project is part of the Rivers Edge ( :-.101,4s,° ` .. P: " ' '-d Area Development (PAD) and was annexed into Oro r ; Valley in October Vir "e stated that an annexation agreement was applied that required that review o"'the plat be in conformance with Pima County 1994 standards. Mr. Sinclair reviewed an overhead of the proposed plat showing the location of the property located on the south side of Naranj a Drive. He stated that the minimum lot size is 16,000 square feet and a cluster option has been applied to protect open space. The building height restriction on this property is 34 feet and two stories. Mr. Sinclair further reported that the applicant has set aside 60 percent of the site as open space which exceeds the required amount of open space. He also reported that there is no requirement for a recreation area in this subdivision as it is compared to the 1994 Pima County standards. 12/17/03 Minutes,Council Regular Session 9 In response to a question from Mayor Loomis, Mr. Sinclair explained that there is some grading into the 25% slope areas but it has been minimized. Warren Thompson, Stantec Consulting, 201 N. Benita Avenue, representing the applicant, So. Homes, explained that this project is a continuation of an adjoining project that is currently under construction. In response to questions from Council,he explained that the lots are similar in size or larger than the project to the west. Mr. Thompson stated that they have no problems with the condition listed in Exhibit"A." MOTION: Vice Mayor Wolff MOVED to approve OV12-03-20, Pusch Ridge Vistas II Preliminary Plat subject to the condition listed in Exhibit"A". Exhibit A Conditions of Approval Pusch Ridge Vistas II r OV12-03-20 r 1. Show the location of the Tucson Gas and '`j�. f c E ,ry ent Dock-t 1624 Page 223 on the Preliminary Plat that is noted i `yr' /` • �'� •.i. %r;.� of the Title Report. Council Member Johnson SECONDEDhv=%: otion. `�,-ref;f�•r..,, l , r yrf rll/r.CF • ,' {r `-" y with the encroachment into DISCUSSION. Council Member Abbot rre p�y[ , the 25% slo a areas. She stated that the ;,,,:t, i p J, ode does not allow this type of encroachment, and because o;/, .--anne'� x '"? a Bement the Town's hands are tied. 0 MOTION CARRIED, 1411P! / COUNCIL REPO„ S 'r/ r Y r '�� -,,,,,,,,,,,ort'''r 'at he attended the National League of Cities Council Me Vic'""'Johns `� /"r fin... Conferenc` . l, stated th T { `: as veryinformative and a very valuable and successful conference. .. TOWN MANAG ' W.. PORT—No report. Mx DEPARTMENT HEAD REPORTS —No reports. CALL TO AUDIENCE—No speakers. ADJOURNMENT MOTION: A MOTION was made by Vice Mayor Wolff and SECONDED by Council Member Johnson to adjourn at 8:30 p.m. Motion carried, 5 —0. 12/17/03 Minutes,Council Regular Session 10 Respectfully submitted, Roxana Garrity, CMC Deputy Town Clerk I hereby certify that the foregoing minutes area true and cod . copy of the mi•nutes of the regular session of the Town of Oro Valley Council � �,, .4";:Valley Arizona held on the_17th_day of December 2003. I further certifyth e � 'g was duly called and held and that a quorum was present. i Dated this day of ,y. `y` 003. e ! Y 41'.1:,*li'5:',:,,i5.,.'iiii„,&''''''Ili'''''''''''','''',.:R' : _CMC A_:.:Kathryn E. Cuvelier, Town Clerk .1.-',0,V'';;;,,, ,r, i if%:::;:::::%%':; r + '-`:,;-'„'.2", y'-:t24':;::lip %y x•r:y� if•:::<+,%,f i::::z`xirfi}'�:�i�✓f:%#'''^.�'ii!/,'�%i>S'".' !��x?iiF if3:i:�%µr.,.f'/.;:i�i:;:::r:::: "i.�J.-:•�i:��f?C: �%��:%v!i'%�ijiw.;i�f�:ffj%.'i�I,LJ.ii:'Yr:::! :�}ryQ.;;:::i!.:::i.;. ,, ,,„ f f Ff ,,, i „,,„, , ,,,,, B TOWN OF ORO VALLEY OUNCIL COMMUNICATION MEETING DATE: January 7, 2004 TO: HONORABLE MAYOR& COUNCIL FROM: Chuck Sweet, Town Manager SUBJECT: Appointment of Citizen Members of Grievance Review Board. SUMMARY: The Grievance Review Board terms of Ms. Ethel Rocco and Mr. Jack Redavid expire on December 31, 2003. Currently, the five member Grievance Review Board is made up of three employees who are elected by their peers for concurrent two year terms, and two citizen members who are appointed by the Town Council for two year terms (staggered with those of the employee members). At the December 1, 2003 Council Study Session, the Town Council requested a study of how other jurisdictions throughout the State have structured similar boards or commissions charged with hearing grievances. The results of that study will be finalized and ready for Council review in late January-early February, 2004. Previously, the Council has preferred that the citizen members have extensive human resource experience in either the public or private sector. STAFF RECOMMENDATION: In order to continue to provide board capability(there is one current ongoing grievance), I recommend that the terms of the two current citizen members be extended through June 3, 2004. The two current citizen members both have extensive human resource experience. Ms Rocco had a lengthy career with the Equal Employment Opportunity Commission in addition to extensive private sector H.R. experience. Mr. Redavid currently serves Pima Community College in the senior H.R. Operations role. Previously,he had been with the City of Tucson Human Resources Department for more than 30 years, and most recently served as the city's Human Resources Director until his retirement in 2003. Both Mr. Redavid and Ms. Rocco have agreed to serve again if re-appointed. SUGGESTED MOTION: I move to appoint Ethel Rocco and Jack Redavid to extensions of their current terms on the Grievance Review Board, effective January 1, 2004 through June 30, 2004. ad Chuck Sweet, To filla � r TOWN OF ORO VALLEYC COUNCIL COMMUNICATION MEETING DATE: January 7,2004 TO: HONORABLE MAYOR& COUNCIL FROM: Robert Jacklitch, Project Manager SUBJECT: Project No. OV-22-04-03 Oro Valley Water Utility Hydrant Security System SUMMARY: Per the direction of Mayor and Council through the 2003-2004 Capital Improvement Budget of the Oro Valley Water Utility, plans and specifications were provided for the acceptance of public bids for the following project: Project No. OV-22-04-03 Oro Valley Water Utility Hydrant Security System During the Utility's vulnerability assessment process, one of the primary concerns was the infiltration of a municipal water supply through an unsecured fire hydrant. This project consists of supplying and installing patented stainless steel bands that lock around the hydrants to prevent unauthorized access. This project is limited to the Town of Oro Valley boundaries and excludes the Countryside service area in addition to the recently annexed area south of Hardy Road. The Town received bids on November 21, 2003. Four contractors participated in the bid process. The lowest bid was 3118,020.00 by P&H Contracting. The Utility's budget was approved for $100,000.00, therefore staff has decided to pursue other alternatives to complete this work. The Utility will re-submit the project and request Town Council approval in the near future. ATTACHMENTS: A. Bid Opening Minutes B. Mueller Hydrant Defender RECOMMENDATIONS: A. Staff recommends rejecting all bids for Project No. OV-22-04-03 Hydrant Security System B. Direct Town Clerk to return all bid bonds to the contractors. SUGGESTED MOTION: I move to reject all bids for Project No. OV-22-04-03 Hydrant Security System. Or I move to I -, 1 I _ y Project Mater ig........ iz----j Water Utility Dir or ItPfeArit< 7 etag‘ Town Maer t/1' ,../&xreeir Y MINUTES TOWN OF ORO VALLEY WATER UTILITY DEPARTMENT PROJECT NO. OV 22-04-03 ORO VALLY HYDRANT SECURITY SYSTEM NOVEMBER 21, 2003 CALL TO ORDER: 3:05 p.m. PRESENT: Bob Jacklitch,Project Manager Edgar Rivera, Engineering Tech. Linda Hersha, Secretary II The following bid was submitted: Company Name Address Bidder's Bid Amount Bond P &H Contracting 930 West Glenn Street Yes $118,020.00 Tucson, Arizona 85705 KEDevelopment, &G LLC 5100 South Alvernon Yes $133,485.00 Tucson, Arizona 85706 Trinity Southwest P.O. Box 86357 Yes $136,670.00 Tucson, Arizona 85754 Tricon Contracting, Inc. 9755 South Houghton Rd. Yes $148,614.00 Tucson, Arizona 85747 Respectfully submitted, J` � A nd{Hersha, Secretary II TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE:January 7, 2004 TO: HONORABLE MAYOR&COUNCIL FROM: Jim Hossley Operations Division Manager SUBJECT: Resolution No. (R)04-01 ,Approving the establishment of a No Parking Zone in the right-of—way along Shadow Mountain Drive from Calle Concordia South to Meadow Brooke Drive; along Rolling Hills Drive from Shadow Mountain Drive east to Overlook Drive; along Overlook Drive from Calle Concordia. South to Meadow Brooke Drive. Background: Department of Public Works and Police Department staffs have received requests from residents in Shadow Mountain Estates to consider establishing a No Parking Zone in portions of their subdivision. Town staff has observed several vehicles parking within the shoulder of Shadow Mountain Drive in this area.The shoulder is not very wide in some places causing parked vehicles to, at times, obstruct the travel lane. The vehicles also create a nuisance for the adjacent property owners. Should parking be restricted only along Shadow Mountain Drive, the problem would likely move to nearby streets. Thus staff recommends the No Parking Zone include the right-of—way along Shadow Mountain Drive from Calle Concordia south to Meadow Brooke Drive; along Rolling Hills Drive from Shadow Mountain Drive east to Overlook Drive; along Overlook Drive from Calle Concordia South to Meadow Brooke Drive. The Town Code,Article 11-4- 2, 1-42, Authority to Erect Signs Restricting Parking, states that the Police Chief or Town Engineer may, upon approval by the Council, erect signs notifying drivers that parking is prohibited. ATTACHMENTS: 1.Map showing proposed location for No Parking Zone 2.Resolution (R)04-01 FISCAL IMPACT: None RECOMMENDATIONS: I recommend approval of Resolution Number (R) 04 -n to establish the No Parking Zone in the right-of—way along Shadow Mountain Drive from Calle Concordia South to Meadow Brooke Drive; along Rolling Hills Drive from Shadow Mountain Drive east to Overlook Drive; along Overlook Drive from Calle Concordia South to Meadow Brooke Drive. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 SUGGESTED MOTION: The Town Council may wish to consider one of the following motions: I move to approve Resolution Number(R) 04 -01, Or I move to deny approval of Resolution Number (R) 04-01, 11 04—> Cagetf f d Towiigineer Chief of Police -043 Town Manager RESOLUTION NO. (R)04-01 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, APPROVING THE ESTABLISHMENT OF A NO PARKING ZONE IN THE RIGHT-OF—WAY ALONG SHADOW MOUNTAIN DRIVE FROM CALLE CONCORDIA SOUTH TO MEADOW BROOKE DRIVE; ALONG ROLLING HILLS DRIVE FROM SHADOW MOUNTAIN DRIVE EAST TO OVERLOOK DRIVE; ALONG OVERLOOK DRIVE FROM CALLE CONCORDIA SOUTH TO MEADOW BROOKE DRIVE. WHEREAS, safety for motorists is compromised by parked vehicles along streets in Shadow Mountain Estates subdivision;and WHEREAS,the parked vehicles are a nuisance to adjacent property owners;and WHEREAS, the Town Code, Article 11-4-2 Authority to Erect Signs Restricting Parking, states that the Police Chief or Town Engineer may, upon approval by the Council,erect signs notifying drivers that parking is prohibited;and THEREFORE, BE IT RESOLVED, BY THE MAYOR AND THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY,ARIZONA: That a No Parking Zone be established and appropriate signs prohibiting parking be erected in the Town's right-of-way along Shadow Mountain Drive from Calle Concordia south to Meadow Brooke Drive; along Rolling Hills Drive from Shadow Mountain Drive east to Overlook Drive; along Overlook Drive from Calle Concordia south to Meadow Brooke Drive. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley,Arizona this 7 thday of JANUARY,2004. TOWN OF ORO VALLEY,ARIZONA Paul Loomis,Mayor ATTEST: Kathryn E. Cuvelier,Town Clerk APPROVED AS TO FORM: Mark Langlitz,Town Attorney 1 TOWN OF ORO VALLEY E:7,.,..„: COUNCIL COMMUNICATION MEETING DATE:January 7, 2004 TO: HONORABLE MAYOR&COUNCIL FROM: Jim Hossley Operations Division Manager SUBJECT: Re-appointment to the Storm Water Utility Commission. Background: On October 3, 2001, Council appointed five (5) individuals to the Oro Valley Storm Water Utility Commission (SWLJC). At that time, since the SWUC was a newly formed Commission within the Town,the initial five members drew lots to determine the terms of membership,of which three members would serve a term of two years and two members would serve an initial term of one year. Leann O'Brian and Rich Hawkinson were initially appointed a two-year term and have expressed interest in re-appointment. Ms. O'Brian and Mr. Hawkinson have submitted letters expressing their interest in re-appointment to the SWUC. Based on their experience and interest, I recommend both to you for your consideration for re-appointment to the SWUC. The recommended appointees are as follows: Ms.Leann O'Brian (re-appointment) (2-year term) Mr.Rich Hawkinson (re-appointment) (2-year term) ATTACHMENTS: 1.Resumes 2.Letters of interest SUGGESTED MOTION: I move re-appoint Ms. Leann O'Brian and Mr. Rich Hawkinson to the Storm Water Utility Commission for a term of two (2)years with their terms expiring October 30,2005. Town Engineer _ ._ �.__ Town Manager ,________.... .... _. ........ ....„ .. EY A,, ',7z 01 .-)A , 1' .4%4i1 .\ '-,:}1,-, t */*4111'14 ORO VALLEY BOA.RDiCOMMISSION APPLICATION ,,,... -4}No.t.-.. Dear Oro Valley Citizen: We appreciate your interest in the Town of Oro Valley. Encioseci is an informational form which when completed will allow us to quickly process your application. While the information asked for is optional, you: supplying the information will greatly assist in an understanding of education, experience and background to allow the best possible use of your talents which you are so kindly willing to provide to the Town of Oro Valley and for which we thank you. Please return to the Town Clerk's Office, 11,000 North La C 'ata da Drive,Oro Valley,Arizona 85737, Nome___________ .......,............................*,......''',.'''''•-•-....-,--.-.........` ,...J.Mi ...........I..M.GP,...^. ......,....Mal........fire,r-...-........, Last First Middle Home Address _ ______-.............,.- - Business Address Horne Phone . Business Phone \-----/Number of Years in Oro Valley ._ ..- W.......P....... IMIIMOUN, ....... ........................ S i ature Date Please state 14/Lich board/commission you wish to join,and why. _............_...............-. .........._ .. _...._....._..... _4._- ........................ .. .....0.reruir.mwrrr.. m . ......,—..........,~.---................—a..m. Please list other community, civic,professional,social, educational,cultural or athletic organizations you have been affiliated with, length of time. any office heldand any achievements in those organizations you feel are noteworthy. ........._,.. -----__ .....,_ .........._, _... .•,.....______ _____......_ .............., . ._..- ... . ..,...,_ ___ .....-- -... 4. Asea of Study in numbered order as listed abovt! Other fields of study,professional institutes,training program, etc; • IF DESIRED, FURTHER INFORMATION MAY BE ATTACHED 3 • • ■• • •. . 9/5- t (DC . eV)/ Leann Mary Name ��'St�ia►n first Middle east ..r Home Address 12658 N. Bunning Coyote Drive Business Address NiA Home Phone 877-3927 Number of Years in Oro Valley 101 _ �r _ August 9,2001 r Date Signature Please state which boardtconxcnission you wish to join and why. S - citizen.of Oro Valley I want to help protect sensitive desert andterm,Water Run-off Commission As a washes from storm water run-off and pollution. Please list other community, civicprofessional, social,educational., cultural or athletics organizations you ,� with len h of time., any office held, and any achievements in tbo organizations you have been affiliate4 � feel are noteworthy. Desert Museum- Docent-Jan. 20(X)to present. As a descent at AS1)M I conduct tours, Arizona-Sonora Animals that I live animals and inanimate objects that are indigenous to the Sonoran desert. - interpret include hut are not limited to,the Han-is' hawk,common barn owl,American kestrel,western screechhadleise o her snake,and king snake. Interpretations of inanimate objects include,but owl,desert tortoise,� are not limited to'Tucson Mountain Story(describes formation the'Tucson Mountains 10-15 million years , • and the Basin and Range/Aquifer kit which describes laying down of ancient aquifers,lowering the ago) water table,subsidence,and use of C AP water to restore the water table. •Bzosphere2- Docent.Dec. 1998-June 1999.- 1 led tours,discussed the importanceof the biomes depicted 1" : at Bio2,and talked about the early missions within the biosphere, Last year,as a docent at A SDMM,I participated in the Los Amigos dcl Desierto program, This is an outreach program.. We visited schools and interpreted various aspects of the Sonoran desert directy to children in grades K-5. This interactive program allowed the children to touch animals,dispelled fears,an,. instilled a sense of importance in environmental protection. This was a rewarding everience. What do you consider your highest responsibility,skill or achievement,professionally and/or personally, and why? While Manager,Technical Services at a local blood center,I established a stem cell laboratory for the treatment of breast and other types of cancers. The stem cells were harvested from the patient,frozen and stored in liquid nitrogen, and infused into the patient at a later date. Our success rate was good and it was gratifying to see patients cured of such dreadful diseases.. EMPLOYMENT Dates of 1 ent Coln ,n Naie and address Dec, 1994-Jct. 1998 Arizona Blood Institute,3915 E. Broadway Blvd., Tucson, AZ Feb. 1991-Apr. 1994 American Red Cross, WAO-NIH,Wilmot Road, Tucson,AZ ,.- June 1988-Feb. 1991 American Red Cross,IsafQ,Washington,D.C. Leann M. OBrian Page List Position&Job Description n numbered order as listed above. • Ivianager,Technical ServicefilRestilatory Officer—managed all aspects of the blood center laboratory; met with the FDA during annual inspections of the blood center;and ensured that the blood center was brought into compliance with an citations issued by the FDA during the inspections. I also submitted license applications for the manufacture of blood component5,with supporting documentation,to the FDA. Western Area Office Compliance Manager—1 traveled in the six western states where AR.0 blood centers were locatedI ensured compliance with ARC and FDA directives, participated during FDA inspections, and directed activities to bring the blood center into compliance with any ARC 01 FDA citations.. While with ARC-NHO, I worked out of my home. I.had long-term assignments in blood centers that were found to be significantly out of compliance.with FDA regulations. I had overall responsibility for bringing the entire blood center back into FDA compliance. I also wrote A1C st at-4RM operating procedures. Because of my experience with the FDA I am thoroughly familiar with the Code of Federal Regulations. rni sure that this will be beneficial for interpreting EPA guidelines. I took an early retirement in Oct. .1998. EDUCATION hg,21 University of South Alabama BS Health Services Administration East Tennessee State University None St.Joseph's Hospital School of Medical Technology MT(ASC.:P)cettification Mt. Aioysius Jr. College S AS Prentedi.al rechnoloff Area of Study in numbered order as listed above: Management,administrative courses Accounting principals and practices Various disciplines of the clinical laboratory Sciences courses to obtain entrance into a medical technology certification program Other fields of study, professional institutes training program, etc. Board of R*stry,American Society of Clinical Pathologists, MT(ASCP)certification 043107 .........,,,,...-......-...................... .........4V r••• .............. ,........... ...... ,',.i..,,, .•#::` ',,,:,:s; r 4 0'',,k 4 •,',..':',.f,f•,**,ls.' :;',, , 4 •,it;At,-',..,,,,...,.. ;`,:',', . --- 4 0"111-.,..*.'s'•-•'-'in I pip .. '41‘. ORO VALLEY 130,4RD/COMMISSION AITUCATION irc`iimo,-V, Dear Oro Valley Citizen: We appreciate your interest in the Towlt of Oro Valley. Enclosed i.5 an informational form which when completed wilt allow us to quickly process your application. While the information asked for is optional, your supplying the information will greatly assist in an understanding of education, experience and background to allow the best possible use of you" talents which you are so kindly \killing to provide to the Town of Oro Valley and for which we thank you., Please return to the Town Clerk's Office, 11,000 North La Canada Drive,Oro Valley, Arizona 85737, Narne_4g5L4,2,,L&ScLisi 3_,.............._ -17,Z.J.LI I -1.2.....).:11...... ....../................____......,................_......_.,......C.:....____ Last First Middle Home,Address ).....—....6.........,....d.t.IIOY/WWgtl".....................,.............ma..,..0.remawa........,...... Business AddreSL...... . . Q„,..5.1,,ca ...ix..a.L_____ .,2_tu.s.,+_'• , _ ectri_. Home Phone - _______Bus,auiPhone_ .... Number of Years in Oro Valley....i . f.,? , .1, ...._....,.....„ ......6.1.6 0 Signature Date Please slate which board/commission you wish to join and why. 1:z_f_42.... Ll, Le:LI ,,:Liej____2( tij.22. 4,7' .4_ t. idelatc... 2.___12.J2.2?2,12.1212.14_411 _jaliliaii."‘......C.Le...e.„52s/g,L.2: . ..4,....ik. 4 , Ar 4. :: : Air * i,,„„,r,..,,..__.........--_......._.....„,.,...... Please list other community, civic, professional,social,educational, cultural or athletic orgardzations you have been affiliated with, length of time, any office heldand any achievements in those organizations you feel are noteworthy, MIII1.11.4,.....r.... ..10411.11N..... ,,,,........,......110........ .......1.6. ......i.arsSllMiriMUPIMglm.dnir'.-4rPF.ri....vironv.•.rsanwrnbe.. ...........masisammat,,---.... .... _ ......-........-. .-....a..-.-,-,-“--,-o... ,,..-.......................ailaimallma.............................. ...„,u„,„,,,,.,...--..... .......--.a....-................11d10......W....I ,.... ,.. , . ,........... ......-.-..............,.....,............... ••••••• What do you consider your highest responsibiliry,skill or achievement;prolesslonally and/or perwnally,and why? 1.4) rck, • - • . caN py)t,e 'SS ow cu r 4.e.ed fog-S' 44-) (444.ci i4.-/112 Please list previous employment. List your past or present employment first: Mtelsf EvenNa t -1116- -:=2.0 e 3 4_ • (List Position& Job Description in numbered order as listed above) si EDUCATION Briefly describe your educational background: Institujjort/Sghool ReeeM 1. / 4,./.Z.• 11 . c;p, ) - r- a or I. 2_ a d • a C a. • 2 4. 411111110INIOMOINION 5, Area of Study in numbered order as listed above: Other fields of study,professional institutes,training program, etc: AL.v.zrz_e-rsi- __ .6%4 r - • IF DESIRED, FlacriaR INFORMATION MAY BE ATFACHED 3 RICH ARD 0. HAWK: SON ORO AT LEY,AZ 85737 ( EDUCATION: 11 N IVERS IT1 OF ARIZONA,TUCSON BS IN WATERSHED •-M.AiAGE , 1966 UN ♦ERSUY OF ARIZONA,TUCSON MS IN WATERSHED MANAGEMENT, 1968 Provided summer and art-gime assistance to the U.S.Forest Service, ���� �9fa� Fyro i l� Hayfork, California. 1964 1964 p Worked , art time and summer with the Department of Atmosphere Physics, university of Arizona. 1965 1968 part art time and summer with the U.S. Forest Service,Forest and Range Experimental Station,Tucson,Arizona,. Also worked with the Department of Watershed Management,University of Arizona. dutywith the U. . Geological Survey,Water Resources Division 1968 1972 Entered � as a Hydrologist in Austin,Texas., Duties included the collection and preparation of basic surface-water records; preparation of interpretive reports involving the evaluation ton effects of small reservoirs on water yield, statistical analysis of water quality and st reamflow data, and comparison of methods for determining evaporation losses from . reservoirs; coordinator of a state-wide program involving the evaluation of the effects of Soil Conservation service constructed small reservoirs. Also., I was a consultant on urban hydrology studies and was involved in HUD Type-15 flood-plain mapping studies. I supervised technicians and engineers involved in flood-mapping studies from I970- 1972. 1972 - 1973 I was transferred to the Subdistrict Office in Phoenix, Arizona, where I was responsible for the collection and analysis of basic surface-water records including work on indirect measurements of flow (slope„-area computations and flow through culverts). I was also responsible for the oversight of WRD employees involved in the collection and compilation of hydrologic records. 1973 - 3 976 Project Manager of the National Stream Quality Accounting Network (NASQAN) within the Water-Quality Branch in Reston,Virginia. 1976- 1977 Transferred to Columbus, Ohio, where I was the Supervisory Hydrologist in charge of the Technical Support and Data Processing Section and Project Chief for a state-wide urban hydrology study. ,•, District Chief responsible for program planning and project 1977 - 1979 A ssi sunt I�istri�, � coordination. developed multidisciplinary projects for incorporation into the District program. Additional duties 'alist _.� included District Training Officer and Personnel Specialist for professional employee needs. 1979 - 1980 Served as Acting District Chief in Columbus, Ohio. 1 was responsible for. all IFY 80 program development with Federal and State cooperators, and general District operations. through 6/10/80,1 was reverted back to Assistant 1980- 1980 For the}�i-iod,4/7/80 ,� District Chief pending transfer to the Colorado District. entered the position of Associate District Chief,Colorado, 1980 - 1988 On 6/10/80p I and intra-district coordination;fiscal management of hydrologic data Duties included ��on' attendance at r o rams; project development including proposal preparation;studies F � � to insure effective use of cooperator meetings; and personnel management reviews employees. I was the Survey's representative on the Federal Interagency Commission for • control;District representative to the Department of Interior Colorado River salinity p Commission for Development of Selenium,Studies in Irrigation and Drainage� (November 1985 to Colorado; Team Member to review and reorient NAS AN Program 1988). Served as Acting District Chief from March 1986 through September 1986 and March 1987 through December 1987. 1988 - 1989 Acting Chief, Branch of Analytical Services. Chief,Branch of Analytical Services. I was Tesponsible for the 1��� - 1991 management of the W 's environmental Lab with an annual budget of 10 million dollars. The provides Laboratoryrovides analytical services, methods research in laboratory and and qualitycontrol to support Survey WRD projects in 42 Districts and field techniques, p . . . "Thrust" programs in surface- and ground-water toxics and river-basin Division p � assessment studies. During the 3 years I was Chief, the Laboratory became more responsive to customer needs'- good data on time and technical supports Also alleviated were budget deficits of previous Lab management teams. Additionally, as g ` Chief of the NWQL. I led efforts to (1) initiate A&E studies for new national lab and research facilities worked with USGS,Branch of Space Facilities and GSA, (2) QC pr' ginto rateo ram as part of the operational program rather than being a"policing" � activity, (3)integrate Lab personnel into District activities and programs with other agencies, and (4) upgrade full performance level for Physical Science Technicians to GS-9. 1991. -. 2000 District Chief,WRD, Austin,Texas. The District Chief is responsible for the technical and fiscal oversight of about a 1.4 million dollar program involving both hydrologic data and hydrologic research/investigative studies. Work is conducted by about 150 people located in 6 offices throughout Texas and in collaboration with New Mexico District staff in Las Cruces as well as • •• Oklahoma District staff in the Woodward, Oklahoma Field Office.improvements have .been accomplished in the following areas: (1)Fiscal and staffing planning and management,(2)timeliness of interpretive and data reports, (3)project proposal quality and project chief involvement with customers, (4)new customer and project development,(5)cost effectiveness and efficiency within hydrologic data program and(6) elimination of long-time over-due reports., Though improvement is still possible,progress has been made in areas --increased awareness of project funds available,better monitoring of project spending and employee utilization, increase in gross funds per FTE from$71,000 in FY 96 to $95,000 in FY 97, reduction in late reports and progress on those which remain, improved generation of new project initiatives, new customers, and improved use of staff coupled with a reduction in supervisory positions.Major new project activities in FY 98 in the District include: (1) 0-1: Monitoring and reporting of hydrologic conditions statewide to facilitate water resources planning and management decisions, (2) source water assessment project for surface- and ground-water resources, and(3) ground-water model for the Houston metropolitan area. s 2 pot.) 2000 -4 Senior Hydrologist working with HQ on programs involving the National Water information System(NWIS) and deliniation of waterhseds on a national scale. Other duties include working with the Regional Hydrologists Office in Central Region on the Federal Collection of Basic Records (CER)program and project planning and management, ve)-4ds--r as,00 t VA-0 r)fe.,12---c, 0 c4€ c- cr uSS B. BIBLIOGRAPHY Hawkinson, R.O., 1968, Cover, soil,and microrelief characteristics which influence runoff from a desert grassland range: M.S. Thesis,University of Arizona,Tucson, Arizona. Gilbert, C.R, and Hawkinson, R.O., 1971,A proposed streamflow data program for Texas: U.S, Geological Surveys Texas District Open-File Report No. 126, 52 p. Hawkinson,R.O. January 1972, Hydrologic studies of Little Pond Creek and North Elm Creek watersheds,Brazos River Basin,Texas, 1963-69: U.S. Geological Survey,Texas District Open-File Report, 137 p. Hawkinson, R.O., 1972, A comparison of mass-transfer and climatic-index evaporation computations from small reservoirs in Texas; Texas Water Development Board Report No. 141, 10 p. Blakey, Hawkinson, R.O., and Steele, T.D., 1972, An evaluation of water-quality records for Texas streams: U.S. Geological Survey, Texas District Open-File Report,54 p. • . Jennings, M.E., Hawkinson, R.O., and Bauer, D.P., 1972,Application of a strearn-system model for evaluating effects of floodwater retarding structures on small basin flood flows: Proceedings of national symposium on watersheds in transition, June 19-22, 1972,American Water Resources Association and Colorado State University, 5 p. Steele,T.D., Gilroy, E.J.,and Hawkinson, R.O., 1974, An assessment of areal and temporal variations in streamfiow quality using selected data from the National Stream-Quality Accounting Network (NA.SQAN)„U.S. Geological Survey Open-File Report No. 74.217, 210 p. ficke, J,F., and Hawkinson,RD., 1975,The National Stream-Quality Accounting Network(NASQAN)--some questions and answers,Geological Survey Circular No.719, 23 p. Hawkinson, R.O., Ficke,I.F., and Saindon, L.G.,Feb. 1977, Quality of U.S. rivers, 1974--based on the National Stream Quality Accounting Network (NASQATs1): U.S. Geological Survey Open-File Report 77-151. Covay, KJ., and Hawkinson, R.O.., 1982, Hydrologic-information needs for oil- shale development,northwestern Colorado, chapter on surface-water quality Water Resources Investigations Report 82-4076, pp 49-58. Hawkinson, R.O., and Lystrom,D.J. 1983,Water Resources Investigations of the U.S. Geological Survey in Colorado—FY 1983: U.S. Geological Survey Open-File Report 83-138,79 p. Hawkinson, R.O., and Lystrom,DJ., 1984,National Water Summary 1983 Hydrologic Events and Issues,Colorado Water Issues: U.S. Geological Survey Water-Supply Paper 2250, pp 96-99. Butler,David L., and Hawkinson, R.0, 1990, Sediment discharge in Fortification Creek and the effect of sedimentation rate on the proposed Rampart Reservoir,Northwest Colorado: Water Resources Investigations Report 90-4103. C. MEMBERSHIP & ACTIVITIES IN PROFESSIONAL SOCIETIES: 1. MEMBER, AMERICAN WATER RESOURCES ASSOCIATION 2. MEMBER, NATIONAL WATERSHED COALITION D. ANCILLARY SKILLS AND ACTIVITIES: ••.....••. •. 1. SOCCER PLAYER/COACH/REFERE 2. BASEBALL COACH 3, SNOW SKIER E. AWARDS AND HONORS: . 30 YEAR LENGTH OF SERVICE AWARD 2/98 2. PMRS PERFORMANCE AWARD 8/93 3. OUTSTANDING PERFORMANCE RATING 8/92 4. EvIRS PERFORMANCE AWARD 8192 5, OUTSTANDING PERFORMANCE RATING 8/91 6. PMRS PERFORMANCE AWARD 8/91 7. SUPERIOR SERVICE AWARD 11/90 S. OUTSTANDING PERFORMANCE RATING 8/90 9. PMRS PERFORMANCE AWARD 8/90 10. OUTSTANDING PERFORMANCE RATING 8/89 PMRS PERFORMANCE AWARD 8/89 12. OUTSTANDING PERFORMANCE RATING 8/88 13. PivIRS PERFORMANCE AWARD 8/88 14. 20 YEAR LENGTH OF SERVICE 2/88 15. OUTSTANDING PERFORMANCE RATING 8/87 16. PMRS PERFORMANCE AWARD 8/87 17. 10 YEAR LENGTH OF SERVICE 2178 Leann O'Brian Oro Valley, AZ 85737 ( July 14, 2003 The Honorable Paul Loomis Mayor, Town of Oro Valley 11000 N. La Canada Dr. Oro Valley, AZ 85737 My Dear Mr. Mayor: I respectfully request reappointment to the Stormwater Utility Commission. My current appointment expires in October, 2003. I request appointment for another two-year term that will extend my tenure on the Commission to October, 2005. Sincerely yours, Leann O'Brian Chair, Stormwater Utility Commission • Richard Hawkinson Oro Valley, AZ 85737 ( August 21, 2003 The Honorable Paul Loomis Mayor, Town of Oro Valley 11000 N. La Canada Dr. Oro Valley, AZ 85737 Dear Mr. Mayor: I was appointed to the Stormwater Utility Commission (SWUC) in October 2001 for a two-year term. During the last two years, the SWUC has prepared and had approved documents which describe the committee's responsibilities, the best management practices (BMPs) required under Phase II NPDES, the budget to perform the BMPs over the 57 month permit period, and a proposed fee structure to be discussed at an upcoming work session of the Town Council. I respectfully request reappointment to the SWUC for another term. The reappointment - will allow me to assist the Town in the implementation of the programs which we have developed over the past two years. Your consideration is greatly appreciated. Sincerely yours, Richard Hawkinson Vice-Chairman, Stormwater Utility Commission cc: B. Jansen, Town Engineer �,—J. Hossley, Operations Division Manager 12 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: JANUARY 7, 2004 TO: HONORABLE MAYOR& COUNCIL FROM: Roxana Garrity, Deputy Town Clerk SUBJECT: PUBLIC HEARING-APPROVAL OF AN APPLICATION FOR A SERIES 10 (BEER AND WINE STORE) LIQUOR LICENSE FOR CATALINA MART ORACLE/MAGEE LOCATED AT 8080 N. ORACLE ROAD. SUMMARY: An application by Mr. Robert Mahlstede and principals has been submitted for a Series 10 (Beer and Wine Store) Liquor License for Catalina Mart Oracle/Magee located at 8080 N. Oracle Road. In accordance with Section 4-201 of the Arizona Revised Statutes, the application was posted for 20 days commencing November 18, 2003 on the premises of the applicants' property. No protests were received during that time period. Chief of Police Daniel Sharp has conducted a background investigation on the applicants and has no objections `o the approval of the Series 10 Liquor License. (Series 10 Liquor License Description: Allows a retail store to sell beer and wine (no other spirituous liquors) only in the original unbroken package, to be taken away from the premises of the retailer and consumed off the premises.) ATTACHMENTS: 1. Memorandum from Police Department 2. Liquor License Application 3. Arizona Department of Liquor Licenses and Control Description SUGGESTED MOTION: I move to approve the request for a Series 10 Liquor License for Robert Mahlstede and principals at Catalina Mart Oracle/Magee located at 8080 N. Oracle Road. l (r. Dep ment Head r 4e)CG0 � Town a:ie 5-Areer ffr‘l-**%,.., ..0...EY 4 '''''\,? 0.i. fig. 1 00 2 11000 N. La Canada Dr. t;,ra.��. s <' '� Oro Valley, Arizona 85737 1- Phone (520) 229-4900 FAX (520) 797-2616 ty www.ovpd.org �chx DANIEL G. SHARP, Chief of Police 4` cZr ,11#1,i;4.),.,. n .,':4— /b,‘ `/Cif11 6E 0'3' ORO VALLEY POLICE DEPARTMENT "INTEGRITY, PRIDE, EXCELLENCE" TO. Kathryn Cuvelier Daniel G. SharpFRAM.• ‘11,; Applicationfor Liquor License Investigation, RE: Background 8080 N. Oracle Road Catalina Mart, and Principals Thomas W. Keating, Robert D. Mahlstede • D. Keatingand James M. Keating Kendra C. Keating, Thomas De artment completed r 24 2003 the Oro Valley Police pQn Novembe � . investigation an the Catalina Mart the standard background W. Keating, Kendra C. Robert D. Mahlstede and Principals Thomas • D. Keatingand James M. Keating.Keating, Thomas issuance ' ent has no ob ection for the The Oro ValleyPolice Departm J Road. license to the Catalina Mart located at 8080 N. Oracleof a liquor ARIZONA DEPARTMENT OF LIQUOR LICENSES & CONTROL , j' 1 800 W Washington 5th Floorlis -,` 400 W Congress#150 Phoenix AZ 85007-2934 Tucson on AZ 857A (602) 542-5141 �,L ` 1026felit-61Y56 x V APPLY�A 11O L U LICENSE1 TLYIV ItiiiirTd BLACK INK Notice: Effective Nov. 1,1999,All Owners,Agents,Partners,Stockholders,Officers,or Managers actively involved in the day to day operations of the business must attend a Department approved liquor law training course or provide proof of attendance within the last five years. See page 5 of the Liquor Licensing requirements. SECTION 1 This application is for a: SECTION 2 Type of ownership: INTERIM PERMIT Complete Section 5 0 J.T.W.R.O.S. Complete p Section 6 •2 EW LICENSE Complete Sections 2,3,4, 13, 14, 15, 16, 17 0 INDIVIDUAL Complete Section 6 v PERSON TRANSFER(Bars&Liquor Stores ONLY) ❑ PARTNERSHIP NERSHIP Co»tplete Section 6 Complete Sections 2,3,4, 11, 13, 15, 16,17 ❑ CORPORATION Complete Section 7 0 LOCATION TRANSFER(Bars and Liquor Stores ONLY) p �,LIMITED LIABILITY CO. Complete Section 7 Complete Sections 2,3,4, 12, 13, 15, 16, 17 ❑ CLUB Complete Section 8 ❑ PROBATE/WILL ASSIGNMENT/DIVORCE DECREE ❑ VSection ERNMENT Complete 10 Complete Sections 2,3,4, 9, 13, 15, 17(fee not required) 0 TRUST Complete Section 6 0 GOVERNMENT Com0 OTHER Explain Sections 2,3,4, 10, 13,15,16, 17p lain SECTION 3 Type of license and fees: LICENSE#: 11-- 1. Type of License: lO 2.Total fees attached: S APPLICA TION FEE AND INTERIM PERMIT FEES (IF APPLICABLE) )ARE NOT REFUNDABLE. A service fee of $25.00 will be charged for all dishonored checks (A.R.S. 44.6852) ;TION 4 Applicant: (All applicants must complete this section) Mr. 1. Applicant/Agent'sName:Ms. ,4/-74G $T& e- /k- 0/ Z-,&:--- 2) itne. (Insert one name ONLY to a ear on e PP license) Last First Middle 2. Corp./Partnership/L.L.C.: DMA 0.4-7-4-G/,A-. ,4 e Q 7/, lloRqq(5'›.. (Exactly as it appears on Articles of Inc.or ArticlesOrg.) of 3. Business Name: & L/,)4 -- 7i-t e 6 --) bl 0164 (Exactly as it appears on the exterior of premises) 4. Business Address: ge / /0,4(C,Ce 1) "7---v' e,c) /4)44,4- c '-?e 5z (Do not use PO BoxNumber) City COUNTY Zip 5. Business Phone:(4?p ) ),..........r...... a- aes I Bence hone:(�j Zv ) 74/9 _ -76q6. Is the business located within the incorporated limits of the above city or town? YES ❑ NO 7. Mailing Address: I,jPizi, D 4 2 <FS-, 11 City State Zip 8. Enter the amount paid for a 06,07,or 09 license: S A-V4 . (Price of License ONLY) DEPARTMENT USE ONLY 4.--,zAccepted by: 0 Date 10)3- ( - u53 Lie.# t o Fees: t6k) IA S atgl Application Interim Permit Agent Change Club F.Prints TOTAL PROCESSING APPLICATIONS TAKES APPROXIMATELY 90 DAYS,AND CIRCUMSTANCES OFTEN RESULT IN A LONGER WAITING PERIOD. You ARE CAUTIONED REGARDING PLANS FOR A GRAND OPENING,ETC.,BEFORE FINAL APPROVAL AND ISSUANCE OF THE LICENSE. LI 1- .,0512003 *Disabled individuals requiring special accommodation,please call(602)542-9027. • SECTION 5 Interim Permit: 1. If you intend to operate business while your application is pending you will need an Interim Permit pursuant to A.R.S.4-203.01. There MUST be a valid license of the same type you arc applying for currently issued to the location. .5. Enter the license number currently at the location. /6/D l e z-- 4. Is the license currently in use?„YES ❑NO If no,how long has it been out of use? ATTACH THE LICENSEtURRENTLY ISSUED AT THE LOCATION TO THIS APPLICATION. I, ,declare that I am the CURRENT OWNER,AGENT,CLUB MEMBER, (Print full name) PARTNER,STOCKHOLDER OR LICENSEE of the stated license and location. State of County of x The foregoing instrument was acknowledged before mc this (Signature) Day Month Year My commission expires on: (Signature oINOTARY PUBLIC) SECTION 6 Individual or Partnership Owners: EACH PERSON LISTED MUST SUBMIT A COMPLETED FORM"LIC0101”,AN"APPLICANT"TYPE FINGERPRINT CARD,AND$24 FEE FOR EACH CARD. �dividual: Last First Middle %Owned Residence Address City State Zip Partnership Name: (Only the first partner listed will appear on license) General-Limited Last First Middle %Owned Residence Address City State Zip n n O/ ❑ ❑ ❑ ❑ , (ATTACH ADDITIONAL SHEET iF NECESSARY) 2. Is any person,other than the above,going to share in the profits/losses of the business? ❑ YES ❑NO If Yes,give name,current address and telephone number of the person(s) use additional sheets if necessary. Last First Middle Residence Address City State Zip Telephone 2 SECTION 7 corporatism/Limited Liability Co.: EACI I PERSON LISTED MUST SUBMIT A CONII'LETEi) FORM"LIC0101",AN"APPLICANT"TYPE FINGERPRINT CARD,AND$24 FEE FOR EACH CARD. 0 CORPORATION Complete questions 1, 2, 3, 5, 6, 7, 8. L.L.C. Completequestions 1 2, 4, 5, 6, 7 and attach copyofArticles ofOrg. and rg Operatro►r Agreement. 1. Name of Corporation/L.L.C.: 044( (24-r4 �'vry1�/-AJv , f (Exactly as it appears on Articles of Inc.or Articles of Org.) 2. Date Incorporated/Organized: 13 I 03 State where Incorporated /Organized: 4 2_. 3. AZ Corporation Commission File No.: Date authorized to do business in AZ: 4. AZ L.L.C. File No: L `O' 'J(0 I(42 -- Z Date authori zed to do business in AZ: la. 13/ as C3 5. Is Corp./L.L.C. non-profit? 0 YES gNo If yes, give IRS tax exempt number: 6. List all directors/officers in Corporation/L.L.C.: Last First Middle Title Residence Address City State Zip , /4C947. wiLLI 616/2 7,3V Ai, Sea(2,Q,7w I La X47 �'2.A Lr \C- Mood a 4IO A). 1)J1‘)&e ViuA ,A-2_ Y.175 7710711/6 )l�. faetch) i%), 1)//zito4eViti-A6-e . F57/2._ (ATTACH ADDITIONAL SHEET IF NECESSARY) 7. List stockholders or controlling members owning 10% or more: Last First Middle % Owned Residence Address City State Zip 1 EICH/&)(4, MgMilK LLIA-ni 4i1„ -73 ! WC. a 9171,1 / e;e177/4,9 0-0 LLi Lf. 3 P P000r Lo m,q 4 U-e ski Otecob V /o �1.�/... , 10 • 1�. 17)2/ 1172/A/_ e. 6t4e CA 9?o 1E--/l t\)(0 .j e Yi t C eL l r. 7s'' /.2 4 )7 S f. 41.11. 1 gD,4 qvco (ATTACH ADDITIONAL SHEET IF NECESSARY) 8. If the corporation/L.L.C. is owned by another entity, attach an ownership, and director/officer /members disclosure for the parent entity. Attach additional sheets as necessary in order to disclose real people. SECTION 8 Club Applicants: EACH PERSON LISTED MUST SUBMIT A COMPLETED FORM"LIC0101",AN"APPLICANT'TYPE FINGERPRINT CARD,AND$24 FEE FOR EACH CARD. 1. Name of Club: Date Chartered: (Exactly as it appears on Club Charter) (Attach a copy of Club Charter) 2. Is club non-profit? 0 YES 0 NO If yes, give IRS tax exempt number: 3. List officer and directors: Last First Middle Title Residence Address City State Zip 1 (ATTACH ADDITIONAL SHEET IF NECESSARY) 3 -SECTION 12 Location to Location Transfer: (Bars and Liquor Stores ONLY) APPLICANTS CANNOT OPERATE UNDER A LOCATION TRANSFER UNTIL IT IS APPROVED BY THE STATE. Current Business Name and Address: (Exactly as it appears on license) 2. New Business Name and Address: (Do not use PO Box Number) 3. License Type: License Number: Last Renewal Date: 4. What date do you plan to move? What date do you plan to open? SECTION 13 Questions for all in-state applicants: 1. Distance to nearest school: OZOn ft. Name/Address of school: /ogveettix /le/var./29Z (Regardless of distance) • , zieil_Az we/ A'VOS� C 2. Distance to nearest church: !�. Name/Address of chLtrch. � •� 7,,/ et/ (Regardless of distance) /tee /1Z .022X- 3. I am the: ❑ LESSEE ❑ SUBLESSEE 0 OWNER CAPURCHASER(of premises) 'f the premises is leased give lessors name and address: ,e)/ 4a. Monthly rental/lease rate S What is the remaining length of the lease? Yrs mos. 4b. What is the penalty if the lease is not fulfilled? $ or other (give details-attach additional sheet if necessary) 5. What is the total business indebtedness of thea applicant for this license/location excluding lease? $ PP b Does any one creditor represent more than 10%of that sum? 0 YES RiN0 If yes,list below. Total must equal 100%. Last First Middle %Owed Residence Address City State Zip (ATTACH ADDITIONAL SHEET iF NECESSARY) 6. What type of business will this license be used for?(BE SPECIFIC) eCJ .)/& 'e 57✓¢ 7. Has a license,or a transfer license for the premises on this application been denied by the state within the past one(1)year? 0 YES 0 NO If yes,attach explanation. 8. Does any spirituous liquor manufacturer,wholesaler,or employee,have any interest in your business'? OYES 0 NO 9. Is the premises currently licensed with a liquor license? 0 YES 0 NO If yes,give license number and licensee's name: /CVO - CP` krj61 (License#) (Exactly as itrs on License) 5 SECTION 14 Restaurant, or Hotel-Motel Applicants: 1. Is there a valid restaurant or hotel-motel liquor license at the proposed location? 0 YES 0 NO If yes,give licensee's name: and license#: Last First Middle 2. If the answer to Question 1 is YES,you may qualify for an Interim Permit to operate while your application is pending;consult A.R.S.Section 4-203.01;and complete Section 5 of this application. 3. All restaurant applicants must complete a Restaurant Operation Plan(Form LICO 1 14)provided by the Department of Liquor. 4. Do you understand that 40%of your annual gross revenue must be from food sales? 0 YES 0 NO SECTION 15 Diagram of Premises: (Blueprints not accepted, diagram must be on this form) 1. Check ALL boxes that apply to your licensed premises: CA Entrances/Exits El Liquor storage areas ❑ Drive-in windows 0 Patio enclosures ❑ Service windows 0 Under construction:estimated completion date 2. Restaurants and Hotel/Motel applicants must explicitly depict kitchen equipment and dining facilities. 3. The diagram below is the only area where spirituous liquor is to be sold,served,consumed,dispensed,possessed,or stored. Give the square footage or outside dimensions of the licensed premises. DO NOT INCLUDE PARKING LOTS,LIVING QUARTERS,ETC. sb "770 6'6.Gt4402.6. a 5-rc,e e4-6 Egg7 - e.A.c.44) g-fe -eri) . aD o Sc7 YOU MUST NOTIFY THE DEPARTMENT OF LIQUOR OF ANY CHANGES OF BOUNDARIES, ENTRANCES, EXITS, OR SERVICE WINDOWS MADE AFTER SUBMISSION OF THIS DIAGRAM. 6 SECTION 16 Geographical Data: A SAMPLE FOR THIS SECTION IS PROVIDED ON THE BACK OF THIS PAGE. List below the exact navies of all churches,schools,and spirituous liquor outlets within a one half mile radius of yourP Pro osed location. AppenArrill T'FiciMi-s Pitz a A-1.).. _ ' &..(,....Q_EAci ._________2___4- L...1. rii NT 3. rn IC.piailtOCSLO 40 4. r12_1k ii.9 5. FL PA1nco itiZ 6. i c s_ tz .meq 7. M ika.P.E 3ciaD tiotr (tot. E.. 8. el_efigaztih)A1 >ri_____ l2. 61(1CA-1 A 9. . tYlfiCc a) , 0 0 0 10. t-Amou&Skin S 4, 1). 0 (� �J ti OircirnAtaxirm 1�. ` a 12. •i►1: ' : a_ ►* :,•� 5oi 13. 14. • 15. (ATTACH ADDITIONAL SHEET IF NECESSARY) A=Your business name and identify cross streets. SECTION 17 Signature Block: A 1, /?(P/3 a-ie/ i) /1/2/41742.- 7'e/)t-declare that: 1 I am the APPLICANT(AgcntJClub Member/Partner),making (Print name oIAI'PLICANT/AGENT listed in Section 4 Question 1) this application;2)I have read the application and the contents and all statements arc true,correct and complete;3)that this application on is not being made to defraud or injure any creditor,taxing authority,regulatory authority,or transferor;4)that no othererson firm,,or corporation, except as indicated,has an interest in the spirituous liquor license for which these statements are made;and 5)that to the best of myknowledge o dge and belief,none of the owners,partners, members,officers,directors or stockholders listed have been convicted of a felon in p. .ar--- y t he past five(5) X /> State ofSCounty of ,A v The foregoing instrument was acknowledged before me this (Signature) %lii cia_ ., C: C-S Day Month Year My commission expires on: A G"/ /64-22%7 .40 `�� —,��0"� ibnaturc o OTAR - L 0 0 IIIE 47! JAMES W.ROBERTS 4' */ _...,4\, Notary Public-Arizona Pima County { �/ My Commission Expires 9tz November 14, 2007 . . 7 • tite CenianY October 28,2003 2603 OCT 31 P 4: 19 L2. 1EPT. TUCSON Arizona Liquor Licensing Control Re: Robert D. Mahlstede Previous Licenses I am currently an officer and owner of the facility known as F & F Catalina Investors, 16455 N. Oracle Rd., Tucson, AZ 85739 that holds license 10103328. I am also currently an officer and owner of a facility known as Palo Verde Irvington Chevron, 3535 E. Irvington Rd., Tucson, AZ 85714 that holds license # 10103235. I have previously been on the license of Roadrunner Depot#1 in Fountain Hills Arizona. That business has been sold and I am no longer associated with the facility or the license. -/7"--() Robert D. Mahlstede • 3610 N Prince Village Place.Tucson.AZ 85719 • 'St 10J3 OCT311 r: October 28, 2003 p 4 Lie. EIeT. TUCSJ Arizona Liquor Licensing Control Re: Thomas W. Keating Previous Licenses I am currently an officer and owner of the facility known as F & F Catalina Investors, 16455 N. Oracle Rd., Tucson, AZ 85739 that holds license 10103328. / t , # • Thomas W. Keating 3610 N Prince Yam Place.Tucson.AZ 85719 - ^ - / ' /013110 • */ IzoA),4 LI q002 1'/ �- � -^-'^^-~ -='= ' - ^8]l CT 3 ' k: 19 46- LIG. � �a' /�) izE4-7-71J �.v 77It-ings - �'�c�� piteutou s -- -- .-- —..----.- ---- . ____ __ -_ _ _ _ _ —________ -____- ____ teZ4 g,tbs- ,1/4) ' ! ' - -- '/ A- 2- ?s734 0 3 3 z..[ ' ! \ ` \ ' ' � / / . ! / / • . --T---- -- -- - - - ----'- ------- - --- ___ -__ �___ ___-' � . • _ ___ __._____ ) � ' -- . . ._--__'__'.. .�.� - . . „ . . I. ' 01010-1) (p. Fl kaiL- 't 0..C, 3Y i00; OCT31 P 4: I q ! \ 1 S2_______ 511-1� a .• L1ETTUCS4 -- __ _L Ph\/ - Pct . 6054.- / __ _____ ________ __ - ---2,2_,. . tgte.„ ------ t _ _ .. _ __ __. ( _ .. . . _______ __ __ _ _ ____ _. __ Al ___ . a-t-e,d_Le ) 0.(_c____ • . . ,-, I , (P)-1‘ 'dt-C 0-A/L e-/1"--&-TAe '' LLiAlLe.A..1..e/Le U,41-.4 0-14--6 ve,0 CL- ' • 1 , ,K 7-4_ Lttam a2,--6.- O. ' . i} ' __ : i 7---C P -- i .. , ; e i a.-1.40 - MIL. "'r — A , , E.-,vo4,i____e_ / -E-4-7-7,d6, ... . , . 7-7-krifi,4s. p. /4-4-77,c)c, • - . Aries /97.�Cl�i7, G-- _ __________ ...• • --- /0aT_�:—_-_,Tg?;_i-- S 71.9—X6fAiZik, s€g t) _5 O&J TSE *4/40 CP- PdeecreX s--o_r r_-1 /44eEF�-TDr_L-". — -- ADLLC: Arizona Department of Liquor Licenses& Control rage 1 or 2, l p T •Control t;d1 Anzona Department of Liquor' Lanes and s.',1 * .. - .. s.. NES FLASH! NEW RULES RENEWALS ONLINE FORMS 800 W.Washington,5th Floor 400 W.Congress,#150 Phoenix,AZ 85007 Tucson,AZ 85701 Phone:(602)542-5141 Phone:(520)628-6595 Fax(602)542-5707 Fax:(520)628-6620 E-mail: liqr@azil.com Hours:Monday through Friday 8:00 a.m.to 5:00 p.m.except holidays. License Types: Series 10 Beer ERICt (Beer and t License wine only) Home Striving to Starr Non-transferable u Off-sale retail privileges Renewals ::.y _M_.��__ Note:Terms in BOLD CAPITALS are defined in the glossary. C { Licensing TZ: PURPOSE: Traintng i Allows a retail store to sell beer and wine (no other spirituous .. - liquors), only in the original unbroken package, to be taken away �r�f��a�ion from the premises of the retailer and consumed off the premises. FAQ's Laws I ADDITIONAL RIGHTS AND RESPONSIBILITIES: OVERVIEW OF THI b A retailer with off-sale privileges may deliver spirituous liquor off of LICENSING PROCE: Abet DUG the licensed premises in connection with a retail sale. Payment must be made no later than the time of DELIVERY. The retailer v. GLOSSARY OF Query ��must complete a Department approved Record of Delivery„ form TERMS for each spirituous liquor retail delivery. Comments On anyoriginalapplications,a lications, new managers and/or the person LICENSING FORM: responsible for the day-to-day operations must attend a basic and management training class. A licensee acting as a RETAIL AGENT, authorized to purchase and accept delivery of spirituous liquor by other licensees, must 1111 receive a certificate of registration from the Department. A PREGNANCY WARNING SIGN for pregnant women consuming spirituous liquor must be posted within twenty (20) feet of the cash register or behind the bar. http.//uTww.azl .c 1 om/li c 1 O.htm 11/18/2003 ADLLC: Arizona Department of Liquor Licenses& Control rage Z of z AVERAGE APPROVAL TIME: Sixty-five (65) to one-hundred five (105) days. PERIOD OF ISSUANCE: One (1) year with option to renew. FEES: Non-refundable application fee: $100.00 Fingerprint fee per card: Contact Department Interim Permit fee: $100.00 Upon approval: Final fees (full year): $1,550.00 Final fees (half year): $1,525.00 Annual fee (includes SURCHARGE): $120.00 ARIZONA STATUTES AND REGULATIONS: ARS 4-201, 4-202, 4-203, 4-206.01, 4-209(B)(10), 4-209(D)(10), 4- 222, 4-261; Rule R19-1-206, R19-1-214. top of page HOME PAGE RENEWALS LICENSING TRAINING INFORMATION LAWS ABOUT DLLC QUERY ADLLC:Arizona Department of Liquor Licenses&Control Copyright;©1997-2003, all rights reserved. design by Tyv http://www.az11.com/lic10.htm 10.htm 11/18/2003 I 1 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: JANUARY 07, 2004 TO: HONORABLE MAYOR & COUNCIL FROM: Scott Nelson, Special Projects Coordinator SUBJECT: PUBLIC BLIC HEARING REGARDING REQUEST TO ANNEX APPROXIMATELY 135.9 ACRES OF UNINCORPORATED TERRITORY LOCATED SOUTH AND WEST OF THE CURRENT TOWN LIMITS INCLUDING A PORTION OF THE NORTH HALF OF SECTION 22, WITHIN A PORTION OF THE NORTH EAST ONE 1 OF SECTION 21, AND WITHIN A PORTION OF SECTION 15, TOWNSHIP 11 SOUTH, RANGE 13 EAST, GILA AND SALT RIVER MERIDIAN, PIMA COUNTY, ARIZONA SUMMARY: On November 19, 2003 the Mayor& Council voted to initiate the annexation process for approximately 13 5.9 acres of unincorporated territory located south and west of the current Town limits including a portion of the north half of section 22,within a portion of the northeast A of section 21,and within a portion of sectionl5, township11 south, range 13 east, gila and salt river meridian, Pima County, Arizona, and as outlined in Oro g Valley Resolution No.(R) 95-22, Oro Valley Policy for Annexation of Unincorporated Land and per the .eq uirements of Arizona State Law. This annexation is in compliance with the Oro Valley general planning area. In accordance with ARS 9-471(A)(1), the blank petition, map and legal description was filed with the Pima County Recorder on December 12, 2003. Once the blank petition, map and legal description is filed, a 30 day waitingperiod begins, during which time a public hearing must be held. In addition, we have completed the g process of following the state law requirements regarding notification at least 6 days prior to the public hearing and at least 15 days before the end of the 30 day waiting period: 1.Publish notice of public hearing in The Daily Territorial newspaper. 2.Post the notice ofublic hearing in at least three conspicuous places on the property proposed to be annexed. p 3. Mail the notice of public hearing by first class mail to the property owners in the territory considered for annexation. 4. Mail the notice ofblic p uhearingto the Chairman of the Pima County Board of Supervisors. FISCAL IMPACT: Net fiscal impact. 1 year$3,819.23, 5year$62,719.37 ATTACHMENTS: 1.ARS 9-471, Annexation of territory; procedures; notice; petitions; access to information; restrictions. 2.Map and Legal description of proposed Annexation Area G. 3. Letter of request from area residents dated September 24th & 26th, 2003. 4. Fiscal Impact Analysis Reviewed by Finance Director David Andrews SUGGESTED MOTION: No action is required at this time. ..jv____ Arn. ?____46-1 - r"ry Special Projects Coordinator Town : .Ler c5Area- /1`/p--/E) - annexation oI tern tory; proeeuures; notice; pennons; ... gage 1 or 4 w 9-471 . Annexation of territory; procedures; notice; petitions; access to information; restrictions A. The following procedures are required to extend and increase the corporate limits of a city or town by annexation: 1. A city or town shall file in the office of the county recorder of the county in which the annexation is proposed a blank petition required by paragraph 4 of this subsection setting forth a description and an accurate map of all the exterior boundaries of the territory contiguous to the city or town proposed to be annexed. Notice and a copy of the filing shall be given to the clerk of the board of supervisors and to the county assessor. The accurate map shall include all county rights-of-way and roadways with no taxable value that are within or contiguous to the exterior boundaries of the area of the proposed annexation. If state land, other than state land utilized as state rights-of-way or land held by the state by tax deed, is included in the territory, written approval of the state land commissioner and the selection board established by section 37-202 shall also be filed. 2. Signatures on petitions filed for annexation shall not be obtained for a waiting period of thirty days after filing the blank petition. 3. After filing the blank petition pursuant to paragraph 1 of this subsection, the governing body of the city or town shall hold a public hearing within the last ten days of the thirty day waiting period to discuss the annexation proposal. The public hearing shall be held in accordance with the provisions of title 38, chapter 3, article 3.1, except that, notwithstanding the provisions of section 38-431.02, subsections C and D, the following notices of the public hearing to discuss the annexation proposal shall be given at least six days before the hearing: (a) Publication at least once in a newspaper of general circulation, which is published or circulated toy in the city or town and the territory proposed to be annexed, at least fifteen days before the end of the waiting period. (b) Posting in at least three conspicuous public places in the territory proposed to be annexed. (c) Notice by first class mail sent to the chairman of the board of supervisors of the county in which the territory proposed to be annexed is located. (d) Notice by first class mail with an accurate map of the territory proposed to be annexed sent to each owner of the real and personal property as shown on the list furnished pursuant to subsection G of this section that would be subject to taxation by the city or town in the event of annexation in the territory proposed to be annexed. For purposes of this subdivision, real and personal property includes mobile, modular and manufactured homes and trailers only if the owner also owns the underlying real property. 4. Within one year after the last day of the thirty day waiting period a petition in writing signed by the owners of one-half or more in value of the real and personal property and more than one-half of the persons owning real and personal property that would be subject to taxation by the city or town in the event of annexation, as shown by the last assessment of the property, may be circulated and filed in the office of the county recorder. For purposes of this paragraph, real and personal property includes mobile, modular and manufactured homes and trailers only if the owner also owns the underlying real property. 5. No alterations increasing or reducing the territory sought to be annexed shall be made after a petition has been signed by a property owner. 6111, 6. The petitioner shall determine and submit a sworn affidavit verifying that no part of the territory for which the filing is made is already subject to an earlier filing for annexation. The county http://www.azleg.state.az.us/search/oop/gfullhit.asp?Ci WebHitsFile=/ars/9/00471.htm&Ci... 11/6/2002 . <b><b><b>9-471<1b> </b> </b> - Annexation of temtory; proceaures; notice; pclllluilb, ... r 0.6%. vl-r recorder shall not accept a,filing for annexation without the sworn affidavit. • •ilipetition, tax and property rolls and other B. All information contained in the filings, the notices, the V matters regarding a proposed or final annexation shall be made available by the appropriate official forP ublic inspection during regular office hours. county attorney, or any other interested party may C. Anycityor town, the attorney general, the cou y y 'comply with the toquestion the validity of the annexation for failure to upon verified petition move provisions of this section. The petition shall set forth the manner in which it is alleged the d compliance with the provisions of this section�and shall be e annexation procedure was not in da s after adoption of the ordinance annexing the territory by the governing body of within thirty y ' burden ofproof shall be upon the petitioner to prove the the city or town and not otherwise. The uestion the validity of an material allegations of his verified petition. No action shall be brought to q within the time and for the reasons provided in this annexation ordinance unless brought Provided by this section and all appeals 9 therefrom shall be preferred and All hearings subsection. except election actions. In the event to all other civil matters, heard and determined in preference than onepetition questioning the validity of an annexation ordinance is filed, all such more p If two or more cities or towns show the court. that they petitions shall be consolidated for hearing. have demonstrated an active interest in annexing any or all of the area proposed for annexation, written agreements or understandings between or among the the court shall consider any oral or r g cities and towns in making its determination pursuant to this subsection. after the expiration of thirty days from the adoption of the D. The annexation shall become finalP nexin the territory by the city or town governing body, provided the annexation ordinance an g established by statute, charter in accordance with procedures ordinance has been finally adopted ' local ordinances, whichever is applicable, subject to the review of the court to provisions, or determine the validity thereof if petitions in objection have been filed. sufficiencyof the percentage of the value of property under E. For the purpose of determining the this section, . such values of property shall be determined as follows: the county In the case of property assessed by assessor, values shall be the same as shown by the last assessment of the property. values shall be appraised by the the department of revenue, 2. In the case of property valued by P the mannerprovided by law for municipal assessment purposes. oses. department in P • sufficiencyof thepercentage of persons owning property F. For the purpose of determining the number of persons owning property shall be determined 'as follows: under this section, the assessed bythe county assessor, the number of persons owning 1. In the case of property ro ert shall be as shown on the last assessment of the property. P P Y P 2. In the case of property valued by the department of revenue, the number of persons owning property shall be as shown on the last valuation of the property. P Y 3. If an undivided parcel of property is oby multiple multi le owners, such owners shall be deemed as one owner for the purposes of this section. 4. If a person owns multiple parcels of property, such owner shall be deemed as one owner for the purposes of this section. respectively, shall furnish to the city or department of revenue, G. The county assessor and the P ro osing an annexation within thirty days after a request therefor a statement in writing town p p 9 as htt ://v�Tww.azleg.state.az.us/search/oop/gfullhit. ?CiWebHitsFile=/ars/9/00471.htm&Ci... 11/6/2002 p p ' • < >< ><b>9-4"/1</b> </b> </b> - Annexation or territory;proeeuures; lluuec, pel111u1ls, ... rdal J u1 ` b b showing the owner, the address of each owner and the appraisal and assessment of all such property. 46P' H. Territory is not contiguous for the purposes of subsection A, paragraph 1 of this section unless: 1. It adjoins the exterior boundaryof the annexing city or town for at least three hundred feet. 2. It is, at all points, at least two hundred feet in width, excluding rights-of-way and roadways. 3. The distance from the existing boundaryof the annexing city or town where it adjoins the annexed territoryto the furthest point of the annexed territory from such boundary is no more than twice the maximum width of the annexed territory. I. A city or town shall not annex territoryif as a result of such annexation unincorporated territory is completely surrounded by the annexing city or town. 3. Notwithstanding any provisions of this article to the contrary, any town incorporated prior to 1950which hada population of less than two thousand persons by the 1970 census and which is bordered on at least three sides by Indian lands may annex by ordinance territory owned by the state within the same county for a new townsite which is not contiguous to the existing boundaries of the town. K. TheP rovisions of subsections H and I of this section shall not apply to territory which is surrounded by the same city or town or which is bordered by the same city or town on at least three sides. kw annexing an area shall adopt zoning classifications which permit densities and L. A city or town ann g P uses no9 reater than those permitted by the county immediately before annexation. Subsequent changes in zoning of the annexed territory shall be made according to existing procedures established by the city or town for the rezoning of land. M. The annexation of territory within six miles of territory included in a pending incorporation petition filed with the county recorder pursuant to section 9-101.01, subsection C shall not cause an urbanized area to exist pursuant to section 9-101.01 which did not exist prior to the annexation. an alternative to the procedures established in this section, a county right-of-way or roadway N. As notaxable real property maybe annexed to an adjacent city or town by mutual consent of the with P P Y governingbodies of the county and city or town if the property annexed is adjacent to the annexing city or town for the entire length of the annexation and if the city or town and county each approve the proposed annexation as a published agenda item at a regular public meeting of their governing bodies. before the date the governing body adopts the ordinance annexing territory, the O. On or body governingshall have approved a plan, policy or procedure to provide the annexed territory with appropriate ro riate levels of infrastructure and services to serve anticipated new development within tenY ears after the date when the annexation becomes final pursuant to subsection D of this section. P. If aro ert prevails in any action to challenge the annexation of the property owner's P P Y owner property, the court shall allow the property owner reasonable attorney fees and costs relating to P Y► the action from the annexing municipality. tug° or that is a countyowned park, a park operated on public lands Q. A city or town may annex territory by a countypart of a management agreement or land owned by a flood control district if as http•.//w►Nw.azle us/search/oo / fullhit.asp?CiWebHitsFile=/ars/9/00471.htm&Ci... 11/6/2002 g.state.az. p q <b>`b><b>y4/1</b></b></b> - Annexation oI tern tory; pi oecuui cb, 11V a.'c, �JGLl�1V11.>> ... u��-r For the purposes of this subsection, "public lands" otherwise agreed to by the board of supervisors. has the same meaning prescribed in section 37-901. 4111mY %PO • arch/oo / fullhit.as ?CiWebHitsFile=/ars/9/00471.htm&Ci... 11/6/2002 http.//urww.azleg.state.az.us/se p q p III1 1 \ $.1) ---“, N a lig A:t , t° SECTION \ \y \�1� \ liN\-- ��- to SECTION 22 M • • • p • u. i �1 rr - S •• acs. . •At m, ; a m.<m ° 11 )I r' \ aN` • 99 z �•ic'•�I '�I C—C '� �"Pi°, ,�/ O O 71 7v1 >Dy T — \ � . '�1 cc y 'C G -) G O I C) 'i 1 91 '�n C i i •• 5 C2 "a O I r • O C \ + 1•. c 1 z $ ; 0. ?-1 Z1 = • C7 • "i 'k ' w • F5I 3 A VO3 °° RI5 - =, m P41 m � m 81 F. to �i �� � P I .4 t 7"i A gl Fiil I:".."Z 0 IZi 1....'Q '...- ,: 8 si' R' P P3 M 1-,,.g . .....:. o III I I I ;" m I zE �• ° Ip Z , . . -� cE °� 1-: Noy '"FA 0 "I'ii, 2 --AL: - ii Li: . 17" . )'. Z v''� ( I I mpg �. -.R 7. ...g I I oz� � 9 !y o z. o .,...,. . . Iy porn .tV. !• .� zo �' SECTION 22 IIID SECTION UNE . . 41110 -i . 1.--:<4 . r.;11.k15' I Ir*1 •n'-:1. Q . a n i1/4,...0.)- ,a. 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La Canada Drive Oro Valley, AZ 85737 SUBJECT: Tax Parcel No. 219-16-016 — Annexation by the Town of Oro Valley Dear Mr. Nelson: Please be advised that the undersigned, as an owner of the above referenced 41110 in Section.22, immediatelysouth of Stone Canyon, I would like to formally property request that the Town of Oro Valley consider my property for annexation within your community. Sincerely, i /1/ Richard Maes kw 410 nnc \A/CCT N/ICT ICC uIr'uI eNInC f'1DI\/G . nian \IAI I PV ADI7t N A 5X'7'2 r S • 1 1 � 1 STONE 411. CA N SEP 29'83Pm 1:52 TOV September 26, 2003 Scott Nelson j S ec.Proects Coordinator Spec.Projects Town of Oro Valley 11000 N. La Canada Drive Oro Valley, AZ 85737 SUBJECT: Tax Parcel No. 219-16 --Annexation Annexation by the Town of Oro Valley • Dear Mr. Nelson: 411. Please be advised that the undersigned, as an owner of the above referenced property in Section 22, immediatelysouth of Stone Canyon, I would like to formally Y request that the Town of Oro Valley consider my property for annexation within your community. Sincerely, ) /1 .4. Richard Maes kw STONE cA N Yir4 SEP 23' 3pN 1:52 TOV September 26, 2003 Scott Nelson Sp ec.Projects Coordinator Town of Oro Valley 11000 N. La Canada Drive Oro Valley, AZ 85737 SUBJECT: Tax Parcel No. -- 219-16-003A Annexation by the Town of Oro Valley Dear Mr. Nelson: and Please be advised that the undersigned,ned as an owner of the above referenced property in Section 22, immediatelysouth of Stone Canyon, I would like to formally request that the Townof Oro Valley consider my property for annexation within your community. Sincerely, Richard Maes kw • I ' STONE CA N Yc*•1 r SEP 29'e3PM 1:52 TOV September 26, 2003 Scott Nelson j S ec.Proects Coordinator p Town of Oro Valley 11000 N. La Canada Drive Oro Valley, AZ 85737 SUBJECT: Tax Parcel No. 219-16-005B - Annexation by the Town of Oro Valley Dear Mr. Nelson: 410 Please be advised that the undersigned, as an owner of the above referenced property in Section 22, immediatelysouth of Stone Canyon, I would like to formally Town of Oro Valleyconsider my property for annexation within your request that the community. Sincerely, * ) Richard Maes kw STONE 40 CA N Yc*\ SEP 29'03PM 1:52 IOU September 26, 2003 Scott Nelson Spec.Projects Coordinator Town of Oro Valley 11000 N. La Canada Drive Oro Valley, AZ 85737 SUBJECT: Tax Parcel No. 219-16-007B — Annexation by the Town of Oro Valley Dear Mr. Nelson: to Please be advised that the undersigned, as an owner of the above referenced property in Section 22, immediatelysouth of Stone Canyon, I would like to formally request that the Town of Oro Valley consider my property for annexation within your community. Sincerely, Richard Maes kw i 1 STONE 411. 1 CA N Yjr6 SEP 29'83PM 1.52 TOV September 26, 2003 Scott Nelson j S ec.Proects Coordinator Spec.Projects Town of Oro Valley 11000 N. La Canada Drive Oro Valley, AZ 85737 SUBJECT: Tax Parcel No. 219-15-0010 — Annexation by the Town of Oro Valley Dear Mr. Nelson: 41. d Please be advised that the undersigned, as an owner of the above referenced property in Section 22, immediatelysouth of Stone Canyon, I would like to formally request that the Town of Oro Valleyconsider my property for annexation within your community. Sincerely, 17/ Richard Maes kw 410. SEP 29'Ø3PM 1.52 TOV rutstoso • IIPartmers September 26, 2003 P Scott Nelson Spec.Projects Coordinator Town of Oro Valley 11000 N. La Canada Drive Oro Valley, AZ 85737 SUBJECT: Tax Parcel No. 219-15-005 — Annexation by the Town of Oro Valley Dear Mr. Nelson: Please be advised that the undersigned, as an owner of the above referenced 410 property in Section 22, immediately south of Stone Canyon, I would like to formally request that the Town of Oro Valley consider my property for annexation within your community. Sincerely, Richard Maes kw 4111. 1 s' tJlest !'!I a r ni2 ¶kcicui. Suit(' .0 r. 0.£J tom. .'kr , lir ' .!* _ • • SEP 29'83Pti 1:52 TOV tstoso _..cP artners September 26, 2003 . Scott Nelson Spec.Projects Coordinator Town of Oro Valley 11000 N. La Canada Drive Oro Valley, AZ 85737 SUBJECT: Tax Parcel No. 219-15-007 — Annexation by the Town.of Oro Valley Dear Mr. Nelson: Please be advised that the undersigned, as an owner of the above referenced property in Section 22, immediately south of Stone Canyon, I would like to formally request that the Town of Oro Valley consider my property for annexation within your community. Sincerely, I Richard Maes kw 11.21 'V-divst- Sui te, 10.9 (Icmc. kronc • 09124/2003 15:25 5205298110 CARL I ER COMPANY PAGE 02102 • fir • 41 45 IX'j. f CA.RLIER.COMPANY SEP 293 1:52 TOV • • September 24, 2003 • • • • Town of Oro Valley Scott Nelson Spec. Projects Coordinator • 11000 N. La Canada Dr. Oro.Valley AZ 85737 Re:• Tax Parcel No. 219-15:-0100, 14330 North La Cholla Annexation of 10 acres.by the Town of Oro Valley Dear Mr.Nelson: • Pleaseundersigned,be advised that the undersigned, as an owner of the above referenced property in Section 22, immediately south of Stone Canyon, 1 would like to formally p Y request that the Town of Oro Valley consider my property for annexation within your community. Very truly yours, . E.. Michael Cashel. EMC:pew c: Dick Maes, Vistoso Partners, LLC 410 3 5 6 : E SUNRISE • SUITE 1 0 5 - TUCSON . AZ 657 1 6 - TEL 5 2 0 - 5 2 ` 3 8 0 0 • FAX S 2 0 . S 2 . E I I 0 • UN'LCS/U:S l0:a4 t'AA 40U 821J 10V4 V 1b1'UaU rARTnbhKa -+ Sl•UIVh CANYON 4 002 OCTSTONE CA N _ i _r 2.41 IOU September 26, 2003 Scott Nelson Spec.Projects Coordinator Town of Oro Valley 11000 N. La Canada Drive Oro Valley, AZ 85737 P SUBJECT: Tax Parcel No, 219-167001/9-16-001 — Annexation by the Town of Oro Val1ey Dear Mr. Nelson: Please be advised that the undersigned,ned as an owner of the above referenced immediately south of Stone Canyon, l would like to formally property in Section 22, imm Y .within request that the Town of Oro Valley consider my property for annexation your community. Sincerely, 40" Jason Wolfswinkel kw 945 WEST V1STOSO H1G11LANDS•'DRI'VE•ORO VALLEY,ARIZONA 65737 TELEPHONE 520.219.9000•TOLL FREE 677.219.9100•FACSIMILE 520.219,6000 U I w' b/U 3 15:D4 t'AA 4U 2S 21:S .L U 4 V 1 a.1'U bU rAK'1'1N Kb _ -> S'1'UIVE VAIN Y UIN L0J U U 3 STONE CCI � f�ss s f %1110 ANTYreN September 26, 2003 Scott Nelson . S ecProjects Coordinator P � Town of Oro Valley 11000 N. La Canada Drive Oro Valley, AZ 85737 SUBJECT: Tax Parcel No. 219-16-001B — Annexation b the Town of Oro Valle _ Dear Mr. Nelson: • Adak ' as an owner of the above referenced Please be advised that the undersigned, . inimmediatelysouth of Stone Canyon, 1 would like to formally property Section 22, � within your Town of Oro Valleyconsider my property for annexation w� request that the community. Sincerely, 0°F Air _ , Jason Wolfswinkel kw 945 WEST VISTOSO HIGHLANDS DRIVE!.ORO VALLEY,ARIZONA 85737 TELEPHONE 520.219.9000•TOLL FREE E77.219.9100•FACSIMILE 520.219.8000 MEMORANDUM TO: Chuck Sweet, Town Manager FROM: Karen Greenspoon, Economic Development DATE: October 30, 2003 REGARDING: Fiscal Impact for Proposed Area G Annexation The following is a breakdown of the revenues & expenses associated with the proposed annexation of Area G. Please see attachments for support. Area G existing Annual Revenues $ 3,819.23 (No associated costs at this time) Area G 5 Year Projection Revenues Generated Per Year Annual Revenues $89,609.37 Annual Expense (26,890.00) TOTAL ANTICIPATED REVENUE $62,719.37 (5 Year Period) On-going: Assuming 35 homes X 2.41 persons for a total population of 84.35: Cable Franchise $ 504.00 Tax Revenues $26,223.57 Total Revenues $26,727.57 Please let me know if you have any questions concerning these projections. Respectfully Submitted, C�ij.�r� Karen Greenspoon Cc: Jeff Weir Scott Nelson David Andrews i ------ - - Town of Oro Valley Cost-Benefit Analysis Area G 1. 5 Residential-Units 2. 2.41 Persons per Residence Based on 2000 Census 3. Cable Franchise Calculations: # of units X 80% (usage factor) X $30. (average monthly bill) X 5% franchise fee X 12 months 4. State Shared Revenues Per Capita State Income Tax $ 106.47 State Sales Tax 77.92 HURF 79.63 Vehicle License Tax 41.41 LTAF 5.46 TOTAL PER CAPITA $ 310.89 Annual Revenues Existing Situation Cable Franchise $ 72.00 State Share Vehicle License Tax 498.00 State Shared Income Tax 1,282.96 State Shared Sales Tax 938.94 Highway Users Fuels Tax 959.54 LATF 67.79 Total Revenues $3,819.23 There doesn't appear to be any associated costs from the various departments until additional construction begins. (see attached) ASSUMPTIONS With the zoning translated to R1-144 that will equate to approximately 30 new home sites. Using the same equations for population, this would result in an additional 72 new residents. For expenditure purposes, we will assume a five year build out. We are also assuming a construction value of $750,000./home. Income projected will be non-recurring income amortized over a 5 year build out. Building permits: $4,421.25/home X 30 homes / 5 years = $26,527.50/year Construction sales tax: 2% of 65% $487.500/home X 30 homes / 5 years = $58,500.00/year Cable Franchise Calculations: # of units (30 homes / 5 years) 6 X 80% (usage factor) X $30. (average monthly bill) X 5% franchise fee X 12 months = $86.40 State Share Revenues per Capita (see breakdown sheet) $310.89/person/year 6 homes per year X 2.41 persons per household X $310.89 = $4,495.47/year Year 1- 5 Building Permit Fees $26,527.50 Construction Sales Tax Revenue 58,500.00 Cable Franchise 86.40 State Shared Taxes 4,495.47 Total Revenue per year $89,609.37 5 Year Total $448,046.85 Using our assumptions and calculations from Public Works and Building Safety, the following are our projected expenses. Please see documented responses from the various departments. Water will cover their expense with impact fees. Building Safety anticipates a 2% impact per year on his staff time which calculates to: $24,400.00 Public Works will contribute 10 staff and 1 administrative hour for each custom home with calculates to $419.00 X 6 per year: $2,490.00 Annual Revenue $ 89,609.37 Annual Expense (26,890.00) TOTAL ANTICIPATED REVENUE $62,719.37 -1 I '\ P AA Z • :--i to-*---1).- "Y.," N SECTION 21 • SECTION 22 � �\ '1' �\\\l'i!)rh11,IN � ?\ \\ \\�•CLll�l�TS 0 Ov�i1 � '�:P' oI !ill < F.P. 0 c r >I i xb \ AN\ N . 'I Z o° .1 x % r" \\\\\\\�\\\\\\\\\\\\\\N o1 .7,, o x • i 01 ›1 _z. , : a v 0 K o k zi r. Nd c 7 ao >. z •c� i P. \ • I Pi =Qi 7 `� mi °e1 . zz`t , R.Al 4 ;,,g �I ...Jr \ 8 w� jI °T° ►�y ' ,-3 = H C ="" '''`i N _ _ _N N nI I y o NI '0 `-�'— f V K - I 1 `,! 0 .L 4'`. i't' •'tit•t'� Pzi o d d M r rl �'<0 O • fi,x� ,-S"�; 8 mi 7 O �� �' I P. Z ' Z I I vz,C . ��Z: 1 h 0 0rr;r • i r °� I ! c> •:fix, Ii' • Y ! yo-1 u a . 0 Z r`r, S N V) '" ''''‹ Z SECTION 22. 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"�" ,, P 1EDE!5 "0", "0", "2", AN.O "AD" • Cooy t`, ��r7��1D .9�� AD f9r, �!D �9 r "' •• '� LOTS ► 3� AND DO'dMON An2A3 LOTS ] TNr7J 57, AND DONII'.ION AREA y t y h] �� Tr1n.J 1��, . -'o `C �. �C =DD,i PA r2 D2 h'1 BOOK 62 PASS 27 5 3 P Nw N • 1 ' w BEY q t, n t,',1 (Z%%/. g.. G�O 4 V•� �� O '=M=2 11000 N. La Canada Dr. • ♦ t, Oro Valley, Arizona 85737 I ;, #,,,f4t#: :ei .P�, r :� Phone (520) 229-4900 FAX (520) 797-2616 DANIEL G. SHARP,Chief of Police {w` f{ ;rw �� ` ► www.ovpd.org ' `"' �ay..:.t�'"'"P`•"x Via,* ,. _^ ,:<c:.,..;Via.• � A LADED 0:4 ORO VALLEY POLICE DEPARTMENT "INTEGRITY, PRIDE, EXCELLENCE" TO: Karen Greenspoon FROM: r ; aniel G. Sharp RE: Annexation Area G DAZE: 10-17-03 On October 16th a crime analysis was conducted in reference to they annexation area G. After reviewing the data, it appears that this proposed annexation would cause a negligible impact in cost providing service to this area at this time. message rage i or i Greenspoon, Karen From: Sharp, Daniel Sent: Wednesday, October 29,2003 9:24 AM To: Greenspoon, Karen Subject: RE: Area G The potential build out was assumed in our response. Original Message From: Greenspoon, Karen Sent: Wednesday,October 29, 2003 9:06 AM To: Jansen, Bill;Vosler,Terry; Sinclair, Brent; Nodine, Bryant; Sharp, Daniel; Reeder, Ainsley Cc: Weir, Jeffrey Subject: Area G Thank you all for your response on additional expenses for Area G which is the area just south of Stone Canyon. We now need to do an assumption on this annexation. I apologize for the additional work. The zoning translation is R1-144. Assuming this,there should be an additional 30 new residences on a little over 3 acre parcels. These will assumed to be very high end residential. We will assume a 5 year build out. Will this change your costs? I would also need an estimate of Sales Tax on construction and building permit income. Your prompt response will be appreciate. Again, sorry for the additional work. Thanks...Karen 10/30/2003 ORO VALLEY WATER UTILITY MEMORANDUM. TO: Alan Forrest,Water Utility Director FROM: Shirley Seng,Utility Administrator , DATE: October 15, 2003 SUBJECT: Annexation Area G In response to the attached memo from Karen Greenspoon, please be advised that there should be no financial impact to the OVWU if the proposed annexation is successful. We do not currently have any water customers in this area. Should the Town annex Area G and decide to provide water service,it is assumed that water facilities for "new development"would be financed through impact fees. It is my understanding that the Engineering Division willbe providing you information regarding water facilities that may be needed to deliver water to the subject area. MEMORANDUM TO: Karen Greenspoon, Economic Development Specialist FROM: Chuck Sweet, Town Manager DATE: October 13, 2003 SUBJ: Annexation Area G In response to yourregarding recent memo re ardin Annexation Area G, the Town Manager's department does not anticipate any significant additional costs to serve that area. Chuck Swee Town Manager MEMORANDUM ' TO: Karen Greenspoon Economic Development FROM: Kathryn Cuvelier, Town Clerk DATE: October 10, 2003 SUBJ: Annexation Area G I have reviewed the proposed annexation map for Area G and find that if the Town were to annex thisar.cel with only5 homes in the area, there would be no impact to the p Clerk's Office. Thank you. Kathryn Cuvelier, CMC Town Clerk 1 MEMORANDUM TO: Chuck Sweet Town Manager Town of Oro Valley Department Heads FROM: Karen Greenspoon Economic Development DATE: October 10, 2003 SUBJECT: Annexation Area G The attached map (proposed annexation area G) is a 135.9 acre parcel South of Stone Canyon and North of LaCholla Air Park. There are 5 homes in this proposed area with the majority being undeveloped land. Could you please provide to me, in writing, an estimated cost of services to your department should this area become a part of the Town of Oro Valley. I would need to get your estimates by Friday, October 17th tip, Thanks for your cooperation. „L. ti , A r a6c Greenspoon, Karen From: Reeder,Ainsley Sent: Monday, October 13, 2003 2:34 PM To: Greenspoon, Karen Cc: Sinclair, Brent Subject: Annexation Area G The Parks and Recreation staff has reviewed "Area G" and has determined that there would not be any cost incurred by this Division should this area become a part of the Town. 10/13/2003 TOWN OF ORO VALLEY DEPARTMENT OF PUBLIC WORKS INTEROFFICE MEMORANDUM TO: KAREN GREENSPOON FROM: BILL JANSEN SUBJECT: ANNEXATION A EA "C"(� DATE: OCTOBER 23, 2003 As requested, attached are estimated costs of services for Area "G". The cost estimate from Development Review assumes that the 135.9 acres will eventually be developed as 1 acre single family homes. If you have any questions, please contact me. Page 1of1 Jansen, Bill From: Zukas,John Sent: Monday, October 20, 2003 3:10 PM To: Jansen, Bill Subject: Annexation area information Request-Annexation Area G Hello Bill, • Per your e-mail datedregarding 13, 2003 re arding Annexation Area G, my review of the area indicates that those residents would have little to no impact(fiscally) pursuant to transit services (i.e. Coyote Run). Also,they have not been previously eligible to ride Handicar and would not fall into the same situation as Ms. Kountoupis (i.e.weekend service). ...Therefore, I would include $0 as an impact per this annexation. Thanks, John 10/20/2003 i r, r n y 4 4 :).., '-,:, C7 r.ii U' C7 (4 '� iii C� �'• O n C .... CD �• O 7d , ,.� z o o _ = • �•• pm v, v4 co O 1c0 M ' M = z; o' xi � r • CP Cl. 7dtli 0 CDS d 0=3 n P b 11 o zr � �5. �, or - o = ocr 8 t w .8' CJ b9 b9 b9 b9 b9 b9 bs9 . a p 0 0 0 O O OOp, Z EL 4 ao 4 C7 D ti b MI DO be b9 Otil O s p--. 4a.. a oo °O o 0 0 0 0 0 Otml y i C) ,►fir . O ''3 N b VI b9 b9 9 b9 d9 N.) p O O O O O Ocr, iz b n .i - - 4, 4 "i o n w o rizi w oN , Mb o O O b9 9 b9 b9 b9 b9 c ''� y 0 O 0 0 0 0 0 0 0 0 Cl) X, Cl) . b9 b9 O w w v Lit tt b9 b9 b9 b9 b9 b9 C O O O O O O O O 00 O 0 co 69 be O 00 Vi b9 b9 b4 br9 b9 F p p O O O O O O C C C C CD CCD CD Q r "C v 0 �' O 0, C) p O O O O O O OC , Wco� G '— CA E. a -i E. w = a tom) 5 Erg rzi .• b9 C X 0Q L., crO b9 b9 b9 b9 b9 b9 '8 j g u,, p p p O O O O O O A, LA b9 69 69 69 b9 b9 r .-' F p p O O O O O O N VS b9 M--► to t", N Cli LA b9 b9 b9 b9 b9 b9 0 0 0 0 0 0 0 0 W Pagelof1 Jansen, Bill From: Nzomo, Paul Sent: Wednesday, October 22,2003 9:26 AM To: Jansen, Bill Subject: Annexation information G Hi Bill, I have reviewed our request for the fiscal impact to Engineering as it pertains to the proposed annexation y G.With the assumption that streets will be private, the fiscal impact to engineering will be very minimal. Thanks Paul 10/23/2003 Message Page 1 of 1 Greenspoon, Karen From: Jansen, Bill Sent: Wednesday, October 29, 2003 4:11 PM To: Greenspoon, Karen Subject: RE: Area G We are comfortable with our estimates. Original Message From: Greenspoon, Karen Sent: Wednesday, October 29, 2003 9:06 AM To: Jansen, Bill;Vosler,Terry; Sinclair, Brent; Nodine, Bryant; Sharp, Daniel; Reeder, Ainsley Cc: Weir,Jeffrey Subject: Area G Thank you all for your response on additional expenses for Area G which is the area just south of Stone Canyon. We now need to do an assumption on this annexation. I apologize for the additional work. The zoning translation is R1-144. Assuming this,there should be an additional 30 new residences on a little over 3 acre parcels. These will assumed to be very high end residential. We will assume a 5 year build out. Will this change your costs? I would also need an estimate of Sales Tax on construction and building permit income. Your prompt response will be appreciate. Again, sorry for the additional work. Thanks...Karen 10/30/2003 r d�,c Message Greenspoon, Karen From: Vosler,Terry Sent: Monday, October 20,2003 10:24 AM To: Greenspoon, Karen Subject: RE: Annexation Services Cost I could have approximately a 2% impact on staff time and cost of services. Based upon Building Safety Division's p budget for this year that would be,approximately $24,400.00. Original Message From: Greenspoon, Karen Sent:Thursday, October 16, 2003 1:06 PM To: Vosler,Terry Subject: RE: Annexation Services Cost It was supposed to be in Friday but Monday would be fine...even Wednesday since I'm going to YOUR SEMINAR! Thanks, Terry Karen Original Message From: Vosler, Terry Sent:Thursday, October 16, 2003 8:31 AM To: Greenspoon, Karen Subject: RE: Annexation Services Cost thanks,when do you need this information? I am out of the office starting at noon today &will be back Monday. Original Message From: Greenspoon, Karen Sent: Monday, October 13, 2003 8:32 AM To: Vosler,Terry Subject: RE: Annexation Services Cost Our zoning translates to R1-144 Obviously high end, I would suppose. IT"S ORO VALLEY! Original Message From: Vosler,Terry Sent: Friday, October 10, 2003 5:25 PM To: Greenspoon, Karen Subject: Annexation Services Cost HI KAREN, I WILL NEED A LITTLE MORE INFORMATION ON THE ANNEXATION OF THE 135.9 ACRE PARCEL IN STONE CANYON It'l ORDER TO GIVE YOU AN ESTIMATE OF COST OF SERVICES. FOR EXAMPLE. WHAT TYPE OF DEVELOPMENT CAN WE EXPECT (HIGH END CUSTOM HOMES, HIGH END HOTEL, ETC.), WITH WHAT DENSITIES (NUMBER OF HOMES PER ACRE)? THANKS TV 10/21/2003 Message Page 1 of 1 Greenspoon, Karen From: Nodine, Bryant Sent: Wednesday, October 29, 2003 3:34 PM To: Greenspoon, Karen Cc: Sinclair, Brent Subject: RE: Area G P&Z. There are costs associated with the development This is a break-even for review, but we don't need additional staff and we do charge fees. This may help:p: The fiscal impact model that we did for the General Plan indicates an average annual impact over 20years of about-$2,500 per acre. In other words pretty much a break- even. p • • Over a shorter-term like 5 to 10 years there should be a positive return. q Ultimately, RV will request to bringsome of the area in to the PAD to do 1-acre lots. Original Message From: Greenspoon, Karen Sent: Wednesday, October 29, 2003 9:06 AM To: Jansen, Bill; Vosler, Terry; Sinclair, Brent; Nodine, Bryant; Sharp, Daniel; Reeder, Ainsley Cc: Weir, Jeffrey Subject: Area G Thank you all for your response on additional expenses for Area G which is the area just south of Stone Canyon. We now need to do an assumption on this annexation. I apologize for the additional work. The zoning translation is R1-144. Assuming this,there should be an additional 30 new residences on a little over 3 acre parcels. These will assumed to be very high end residential. We will assume a 5 year build out. Will this change your costs? I would also need an estimate of Sales Tax on construction and building permit income. Your rom t response will be appreciate. Again, sorry for the additional work. Thanks...Karen P P 10/30/2003 rage i or i ta Message � .1 Greenspoon, Karen From: Weir,Jeffrey Sent: Wednesday, October 29, 2003 9:08 AM To: Greenspoon, Karen Subject: RE: Area G rY Karen, Have everyone assume a value per residence (building costs basis) of$750,000. Original Message From: Greenspoon, Karen Sent: Wednesday,October 29, 2003 9:06 AM To: Jansen, Bill;Vosler,Terry; Sinclair, Brent; Nodine, Bryant; Sharp, Daniel; Reeder, Ainsley Cc: Weir,Jeffrey Subject: Area G Thankyou all foryour response on additional expenses for Area G which is the area just south of Stone P Canyon. p We now need to do an assumption on this annexation. I apologize for the additional work. The zoning translation is R1-144. Assuming this,there should be an additional 30 new residences on a little over 3 acre parcels. These will assumed to be very high end residential. We will assume a 5 year build out. Will this change your costs? I would also need an estimate of Sales Tax on construction and building permit income. Your prompt responsewill be appreciate. Again, sorry for the.additional work. Thanks...Karen p PP 10/30/2003 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: January 712004 TO: HONORABLE MAYOR & COUNCIL FROM: William A.Jansen, P.E., Town Engineer SUBJECT: RESOLUTION (R) 04-02 , Resolution of the Town Council of Oro Valley supporting an Act amending Sections 42-6106; 48-5303; 48-5304; 48-5309 Arizona Revised Statutes; Amending Laws 1990 Chapter 380, Section 8. SUMMARY: Sections 42-6106; 48-5303; 48-5304; 48-5309 Arizona Revised Statutes; and Laws second regular session, 1990 Chapter 380, Section 8 establish the authority for the establishment of a Regional transportation Authority (RTA) in Pima County. Section 42- 6106 established the authority for the Regional Transportation Authority to levy a county wide transportation excise tax if approved by the voters in the County. The provision authorizing the taxing authority has expired, but all other authorizations of a Regional Transportation Authority remain in effect. The Pima Association of Governments Regional Council has passed a resolution asking all Pima County jurisdictions to support the reauthorization of the expired taxing authority. The requested amending Act also increases the sunset provisions and the duration of a Regional Transportation Plan contained in the act from ten to twenty years. It is the intent of the PAG Regional Council to proceed with the establishment of a Regional Transportation Authority to deal with the numerous multi modal transportation issues facing the PAG region. This Authority would deal with the major regional issues and not with jurisdictional specific issues. The reauthorization of the authority to establish a regional transportation excise tax in itself does not mean that this issue would be brought to the voters, but would allow such a vote if supported by the Board of Directors of the RTA. FISCAL IMPACT: There is no fiscal impact associated with the requested resolution. ATTACHMENTS: 1. Resolution (R) 04- 02 . 2. Proposed revisions to an Act amending Sections 42-6106; 48-5303; 48-5304; 48-5309 Arizona Revised Statutes; Amending Laws 1990 Chapter 380, Section 8. TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 2 OF 2 RECOMMENDATIONS: Staff recommends the approval of Resolution (R) 04-02 SUGGESTED MOTION: The Town Council may wish to consider one of the following motions. I move to approve Resolution (R) 04-o2 supporting an Act amending Sections 42-6106; 48-5303; 48-5304; 48-5309 Arizona Revised Statutes; Amending Laws 1990 Chapter 380, Section 8. Or I move to deny Resolution (R) 04-02 1,11:;66 Department Head ‘Zas a...er GTown 5-4/1!,e, RESOLUTION (R) 04-02 RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, PIMA COUNTY, ARIZONA, supporting an Act amending Sections 42-6106; 48-5303; 48-5304; 48-5309 Arizona Revised Statutes; Amending Laws 1990 Chapter 380, Section 8. WHEREAS, ORO VALLEY is a political subdivision of the State of Arizona, is vested with all the rights,privileges and benefits, and entitled to the immunities and exemptions granted municipalities and political subdivisions under the Constitution and laws of the State of Arizona and the United States; and WHEREAS, ORO VALLEY is a member of the Regional Council Association of Governments; and WHEREAS,the TOWN COUNCIL supports the concept of the establishment of a Regional Transportation Authority and its need to raise funds to address the regional transportation needs. NOW THEREFORE, BE IT RESOLVED, BY THE MAYOR AND THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: That the Town of Oro Valley supports the effort by the Pima Association of Governments to amend Sections 42-6106; 48-5303; 48-5304; 48-5309 Arizona Revised Statutes; Amending Laws 1990 Chapter 380, Section 8. PASSED this 7th day of JANUARY , 2004, by the Mayor and Town Council of the Town of Oro Valley, Arizona. Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM Kathryn E. Cuvelier, Town Clerk Mark Langlitz, Town Attorney Date Date Strikeout=deletions BOLD=amendments or additions AN ACT AMENDING SECTIONS 42-6106; 48-5303;48-5302,48-5304,48-5309 ARIZONA REVISED STATUTES;AMENDING LAWS 1990 CHAPTER 380,SECTION 8. Section 1. Section 42-6106,Arizona Revised Statutes,is amended to read: 42-4 2_, €�::6.County transportation excise tax for roads;county population requirements A.In a county with a population exceeding four hundred thousand but fewer than one million two hundred thousand persons,if a majority of the qualified electors voting at a countywide special election,or a majority of the qualified electors voting on the ballot proposition at a general election,approves the transportation excise tax,the regional transportation authority shall levy up to the rate authorized by this section tnd the department shall collect a tax: Deleted:only with subsequent levy authonty subject to prior legislative I.At a rate of not more than ten per cent of the transaction privilege tax rate prescribed by authorization. section 42-5010,subsection A in effect on January 1,1990 applying to each person engaging or continuing in the county in a business taxed under chapter 5,article 1 of this title. 2.In the case of persons subject to the tax imposed under section 42-5352,subsection A,at a rate of not more than .305 cents per gallon of jet fuel sold. 3.On the use or consumption of electricity or natural gas by retail electric or natural gas customers in the county who are subject to use tax under section 42-5155,at a rate equal to the transaction privilege tax rate under paragraph 1 applying to persons engaging or continuing in the county in the utilities transaction privilege tax classification. B.Any subsequent reduction in the transaction privilege tax rate shall not reduce the tax which is approved and collected as prescribed in this section.The department shall collect the tax at a variable rate if the variable rate is specified in the ballot proposition.The department shall collect the tax at a modified rate if approved by a majority of the qualified electors voting. C.The net revenues collected under this section shall be deposited in the regional transportation fund pursuant to section 48-5307. D.The tax shall be levied under this section beginning January 1 or July 1,whichever date occurs first after approval by the voters,and may be in effect for a period of not more than, Deleted:ten - TWENTY years. Section 2. Section 48-5302,Arizona Revised Statutes,is amended to read: 48-5302.Regional transportation authority in counties with population of more than four hundred thousand hut less than one million two hundred thousand persons:establishment: executive director A.A regional transportation authority is established in a county with a population of more than four hundred thousand but less than one million two hundred thousand persons. B.An authority is a public,political,tax levying public improvement and taxing subdivision of this state and a municipal corporation to the extent of the powers and privileges conferred by this RTABILL(A0006257-4)1217031PAGRevised 1 of 8 12/23/2003 a c chapter orgranted generally by the constitution and statutes of this state,including immunity of P its property and the interest income and gain on its bonds from taxation. C.The membership of the authority consists of each municipality in the county and the county AND ANY OTHER MEMBERS OF THE REGIONAL COUNCIL OF GOVERNMENTS. The authority may operate in all areas of the county in which it is organized. D.The executive director of the regional council of governments acts as the executive director of the authority and serves in that specific role until replaced at the discretion of the board of the regional council of governments. Section 3. Section 48-5303,Arizona revised Statutes,is amended to read: 48-5303 Board of directors A. In a county.the government of the authority is vested in a board of directors composed of the members : '.•- • . • : • • of the regional council of governments with one vote each when determining transportation policy,SCHEDULING AND IMPLEMENTATION as the regional transportation authority. HOWEVER,IF THE COUNTY AND CITY WITH THE LARGEST POPULATION IN THE COUNTY DO NOT CONCUR WITH THE VOTE, THE NUMERICAL VOTE SHALL HAVE NO FORCE AND EFFECT. B.The members of the board shall: 1.Appoint a chairman from among the members at the first official meeting of the board. 2.By rule determine its officers,terms and procedures of appointment. Section 4. That section 48-5304,Arizona revised Statutes,is amended as follows: §48-5304.Board duties The board shall: 1.Determine the exclusive public transportation systems to be acquired and constructed,the means to finance the systems and whether to operate the systems or to let contracts for their operation.In the operation of the public transportation system the board may use public transportation facilities used by a municipality.subject to§ 48-5308.subsection F. 2.Approve a request for an election to the board of supervisors contingent on formal approval, includingapproval of proposed elements for the TWENTY year regional transportation plan.of {Deleted:ten PP P P the request by the county and the city with the largest population in the county for submission of the following issues to the electorate: (a)Approval of a transportation excise tax authorized by§ 42-6106. (b)Approval of elements of the TWENTY year regional transportation plan developed pursuant {Deleted:ten to§48-5309 as the TWENTY year regional transportation plan. Deleted:ten (c)ApprovalFof changes in the WENTY year regional transportation plan pursuant to§48- _-------(Deleted:ten 5309,subsection B. ally a five year transportation improvement program that is consistent with the, -�Deleted:ten 3.Produce annually � p P TWENTY year regional transportation plan elements approved by a majority of the qualified electors and that contains the following: (a)Projects financed with monies from the regional transportation fund. (b)A description descri tion of each project,including a schedule of expenditures and sources of funding for each project. RTABILL(A0006257-4)1217031PAGRevised 2 of 8 12/23/2003 (c)The political subdivision with responsibility for project implementation. 4.Assure that projects proposed for federal,state or local funding appear in the regional transportation authority's transportation improvement program and in the transportation improvement program of the regional council of governments. 5.Not later than January 1 of each year for publication in at least two newspapers of the county in January,assess and analyze the status and implications of the transportation improvement program with respect to the occurrence of substantial change as defined in§48-5309 and with respect to the potential for or occurrence of the following conditions: (a)An actual project expenditure that exceeds the project budget amount shown in the first year of the transportation improvement program by five per cent or more. (b)A project cost amount that exceeds by ten per cent or more the project budget amount that appears in the first year of the transportation improvement program. (c)First year and five year cumulative projected expenditures for all elements of the TWENTY -(Deleted:ten year regional transportation plan in the five year transportation improvement program that exceed revenue estimates for corresponding periods by twenty per cent or more. 6. development - PP y Provide for of a supplement to the TWENTY ear regional transportation plan - [Deleted:ten e P pursuant d to§48-5309 and approved as the TWENTY year regional transportation _ (Deleted:ten plan by a majority of the qualified electors voting that encompasses a period of such duration as is necessary to be coterminous with the effective period of a transportation excise tax approved pursuant to§42-6106.Provision for development of the supplement shall be made not earlier than the fourth year and not later than the second year before the expiration of the TWENTY (Deleted:ten year regional transportation plan. 7.Adopt an annual budget,hire employees and fix the compensation of its employees. 8.Cause a postaudit of the financial transactions and records of the board to be made at least annually by a certified public accountant. 9.Adopt rules that are proper or necessary to regulate the use,operation and maintenance of its property and facilities,including its public transportation systems and related transportation facilities and services operating in its area of jurisdiction,and to carry into effect the powers granted to the board. 10.Appoint advisory committees as it deems necessary. I 11.Have sole authority to implement the elements of the`TWENTY Year regional transportation (Deleted:ten r ♦ contract \ plan approved by a majority of the qualified electors voting.including authority to for, absorb or acquire existing public transportation services as it deems necessary. 12.Coordinate the implementation of the regional transportation plan among the local jurisdictions. 13.Contract for financial,administrative,underwriting and trust services necessary to issue bonds pursuant to §§48-5341 through 48-5347 and administer the regional transportation fund pursuant to§48-5307,subsection B. 14.Hire legal counsel to represent the authority in any legal proceeding,accountants and other professional personnel as it deems necessary. 15.Set the priorities of the plan and administer and facilitate the distribution of monies in the regional transportation fund. 16.Delegate to the general manager any of the administrative functions,powers or duties that the board believes the general manager can competently,efficiently and properly perform. 17.Contract and enter into stipulations of any nature necessary and convenient for the full exercise of the powers granted in this chapter. RTABILL(A0006257-4)1217031PAGRevised 3 of 8 12/23/2003 18.Do all things necessary to carry out the purposes of this chapter. Section 6. That section 48-5309,Arizona Revised Statutes,is amended as follows: 48-5309.Planning:definition §48-5309.Planning; definition A.The authority shall developa,TWENTY year regional transportation plan for implementation --(Deleted:ten • that is financed by a transportation excise tax approved pursuant to§42-6106 and bonds issued Ipursuant to§§48-5341 through48-5 347 The TWENTY year regional transportation plan: (Deleted:ten �� - 1. Shall include a public transportation component. 2.May.among other things: (a)Define and identify regional transportation corridors. (b)Define the transportation problems,goals and needs for each corridor. (c)Determine environmental,economic,energy and social policies to guide transportation investment decisions. (d)Determine the impact of the plan on air quality,with one of the goals of the plan being the improvement of air quality. (e)Order the priority of regional transportation corridors for development. (f)Determine the mix of alternative transportation modes appropriate for development in light of the transportation goals and needs for each corridor. The mix may include sidewalks,rail service,buses,vans,para-transit,park and ride lots,bicycle facilities and any other facility or service reasonably related to transportation. (g)Select appropriate public transportation technology. (h)Determine the capacity for exclusive public transportation technologies. (i)Determine operating performance criteria and costs for public transportation systems. (j)Locate routes and access points to the public transportation systems. (k)Determine the ridership of public transportation systems. (1)Determine the need for landscape buffers.noise barriers,pedestrian bypasses,multi-use paths and other environmental impact mitigation measures relating to the regional transportation plan. I B.A TWENTY year regional transportation plan that is approved by a majority of the qualified ---(Deleted:ten electors voting on submission of the plan adopted by the regional planning agency may not be amended to add or delete an element or substantially change an element without prior approval of the electorate at a general or special election.Voter approval of an amendment or a substantial change shall be sought pursuant to subsection F of this section. C.The prior approval of the electorate required by subsection B of this section is waived if a I political subdivision causing changes within its jurisdiction to the TWENTY Year regional {Deleted:ten transportation plan incurs the incremental costs of implementing the proposed changes. D.Within the time intervals specified by this subsection from the date of approval of a transportation excise tax as provided in§42-6106,the regional transportation authority shall not distribute from the aggregate of transportation excise tax monies received at any time by the regional transportation fund an amount of monies that exceeds the percentage share of the transportation excise tax approved by a majority of the qualified electors voting for a transportation element of the TWENTY year regional transportation plan by a relative (Deleted:ten percentage in excess of the percentage specified for the following time intervals: 1.Three years or less,fifteen per cent. 2.More than three years but not more than five years,ten per cent. 3.More than five years but not more than seven years,five per cent. RTABILL(A0006257-4)1217031PAGRevised 4 of 8 12/23/2003 r . 4.More than seven years but not more than nine years.two per cent. 5.More than nine years but not more than ten years.zero per cent. I E.The proposition for a revised TWENTY year regional transportation plan considered at an ---{Deleted:ten election held pursuant to subsection F of this section shall adhere to the format applicable to the ballot proposition approved by a majority of the qualified electors voting on the initial Deleted:ten TWENTY Year regional transportation plan. F.If one or more of the conditions specified by subsection G of this section occur,the board of the authority shall request the county board of supervisors to provide a ballot proposition for I consideration of a revised TWENTY year regional transportation plan on or before the date of .-----t Deleted:ten the next general election. If the board of supervisors fails to provide the proposition at the next general election or if a majority of the qualified electors voting at the election does not approve a I proposition for a revised TWENTY year regional transportation plan.expenditures authorized .....----1 Deleted:ten pursuant to§48-5308.subsection C.except those obligated as of the date of the general election. are prohibited. G.In this section,"substantial change"means a change that,based on data in the transportation improvement program developed pursuant to§48-5304.paragraph 3.results in one or more of the following conditions: 1.A present worth of estimated expenditures required to complete all elements of the Deleted:ten TWENTY year regional transportation plan that exceeds the present worth of estimated revenues available to the regional transportation fund during the comparable period by ten per cent or more,except that estimated revenues from bond proceeds,if any,shall not exceed the bond capacity,less associated expenses,supported by estimates of unencumbered revenues for the initial TWENTY years of authorization for the transportation excise tax.The preceding five --(Deleted:ten year average of the GDP price deflator as defined in§41-563 shall be used to discount the respective series of estimated revenues and expenditures to a present worth. 12.An estimated cost to complete one or more elements of the TWENTY year regional -.-- {Deleted:ten transportation plan as approved by a majority of the qualified electors voting that exceeds the I expenditure limitations of the TWENTY year regional transportation plan as adjusted by the -------(Deleted:ten GDP price deflator as defined in§41-563 by the following or greater percentages: (a)Ten per cent for a single element of the plan. (b)Fifteen per cent for any two elements of the plan. (c)Twenty per cent for three or more elements of the plan. Section 7. Laws 1990,second regular session,chapter 380,section 8 is amended to read: Sec.(31). Special or general election in counties with a population in excess of four hundred thousand but fewer than one million two hundred thousand persons;purpose;publicity pamphlet; ballot The board of directors of the regional transportation authority of a county with a population in excess of four hundred thousand but fewer than one million two hundred thousand persons by resolution,shall request the board of supervisors of the county to cause to be placed on the ballot for the qualified electors of the county at a special or general election held on or before November 3,1992 2023 the question of approving a countywide transportation excise tax as provided by section 42-6106,ARIZONA REVISED STATUTES. The board of RTABILL(A0006257-4)1217031PAGRevised 5 of 8 12/23/2003 supervisors shall specify on the ballot the rate of tax applicable to the amount or volume of business activity subject to the tax determined by the length of time the tax is to be in effect. The percent rate of a countywide transportation excise tax shall not exceed the maximum per cent prescribed in section 12 1483 42-6106,Arizona Revised Statutes,and the length of time the tax would be in effect shall not exceed teR TWENTY years. The countywide transportation excise tax must be approved by a majority of the qualified electors voting at the special election or by a majority of the qualified electors voting on the ballot proposition at the general election. An election held pursuant to subsection A of this section shall have on the ballot a description of each transportation element in paragraphs 1 through 5 of this subsection including a separate percentage share and absolute dollar share of a countywide transportation excise tax authorized pursuant to subsection A of this section as expenditure limits for each element determined and submitted by the board of the regional transportation authority to the board of supervisors for inclusion on the ballot. The following proposed transportation elements and associated electors voting at the special election or by a majority of the qualified electors voting on the ballot proposition at the general election: 1.A roadway improvement plan including controlled-access highways and related grade separations,parkways,controlled-access arterials and arterial upgrades and additional improvements as are necessary to implement roadway components of a regional transportation plan as well as improvements necessary for safety,dust control,drainage or accommodation of bicyclists,pedestrians or other travelways directly a part of the roadway. 2.A transit improvement plan for buses including an expanded bus fleet and associated maintenance facility,expanded express routes and associated connecting terminals,ridesharing, acquisition of a van pool fleet,including transportation for the handicapped and elderly,park and ride lots and additional improvements as are necessary to implement bus transit components of a regional transportation plan. 3.An express and light rail transit system plan. 4.A bicycle improvement plan of projects including neighborhood bike routes and a plan of bikeways focused on major regional activity center destinations. 5.A pedestrian improvement plan of projects for neighborhood walkways and walkways focused on major regional activity center destinations. Each of the elements in subsection B of this section or any less inclusive combination of subelements contained within the same paragraph of subsection B of this section may appear concurrently as a single ballot proposition pursuant to subsection B of this section,except that the expenditure limits for each element or less inclusive combination of subelements must appear within the proposition for approval by a majority of the qualified voters. Collection and distribution of a countywide transportation excise tax approved pursuant to subsection A of this section is subject to approval of at least one of the transportation elements defined and approved pursuant to subsection B or C of this section. The board of directors of the regional transportation authority may request the board of supervisors to order and call such elections more than once. The cost of conducting such election,including the question of approving the countywide transportation excise tax and all other costs,including translation fees,telecommunication costs, legal fees and costs,printing,publication and mailing of notices and pamphlets with respect to the election and all salaries,costs and expenses of election board officers,county employees either permanent or temporary allocated to the election is payable on a pro rata basis from the RTABILL(A0006257-4)1217031PAGRevised 6 of 8 12/23/2003 cities'share of the lottery monies distributed under section 28-2602,Arizona Revised Statutes, and from the county's share of the county assistance fund established under section 41-175, Arizona Revised Statutes.If the countywide transportation excise tax is approved,the county's costs and expenses shall be repaid from the first monies received into the construction fund from the proceeds of the tax levied pursuant to section 42-6106,Arizona Revised Statutes. In addition to any other election requirements prescribed by law,the board of supervisors shall prepare and print a publicity pamphlet concerning the countywide transportation excise tax that is subject to a vote of the people.The board of supervisors shall cause to be distributed not less than ten nor more than thirty days before the election one copy of the publicity pamphlet to each household containing a registered voter within the county. The publicity pamphlet required by this section shall contain all of the following: 1.The date of the election. 2.The individual household's polling place and the times the polling place will be open. 3.A summary of the regional transportation system plan adopted by the regional planning agency which describes the transportation corridors and gives their priorities and,if provided by the regional planning agency,a suggested construction schedule for controlled-access highways, arterial streets,highways,and public transportation facilities in the county. 4.An estimate of the annual amount of the countywide transportation excise tax revenues to be raised. 5.The form in which the countywide transportation excise tax will appear on the ballot. In addition to any other ballot requirements prescribed by law the clerk of the board of supervisors shall cause to be printed on the official ballot a summary of the purposes for which the countywide transportation excise tax may be spent,including the construction of controlled- access highways in the transportation corridors identified in the regional transportation plan,the construction of arterial streets and highways which are included in the regional transportation plan,construction of public transportation facilities,construction of alternative modes of transportation,construction of mitigation measures and increased funding for operating a regional bus system and other special transportation services. Except as otherwise provided in this section,the election shall be conducted as nearly as practicable in the manner prescribed for general elections in title 16,Arizona Revised Statutes. Sec.9. General election in counties with a population in excess of four hundred thousand but fewer than one million two hundred thousand persons;purpose;publicity pamphlet;ballot The board of supervisors of a county with a population in excess of four hundred thousand but fewer than one million two hundred thousand persons,by resolution,may cause to be placed on the ballot for the qualified electors of the county at a general election the question of approving an amendment or substantial change to the regional transportation plan adopted by the regional planning agency,as provided in section 28-2905,Arizona Revised Statutes. The amendment or substantial change must be approved by a majority of the qualified electors voting on the ballot proposition at the general election. The additional cost to the county of including on the ballot proposition the question of approving amendments or substantial changes to the regional transportation plan and all other costs, including legal fees and costs and printing,publication and mailing of notices and pamphlets, with respect to the election shall be repaid to the county from monies received into the construction account of the authority's regional transportation fund from the proceeds of the tax levied pursuant to section 42-6106,Arizona Revised Statutes. RTABILL(A0006257-4)1217031PAGRevised 7 of 8 12/23/2003 In addition to any other election requirements prescribed by law,the board of supervisors shall prepare and print a publicity pamphlet concerning the amendment or substantial change to the regional transportation plan that is subject to a vote of the people.The board of supervisors shall cause to be distributed not less than ten nor more than thirty days before the election one copy of the publicity pamphlet to each household containing a registered voter within the county. The publicity pamphlet required by this section shall contain all of the following: 1.The date of the election. 2.The individual's household's polling place and the times the polling place will be open. 3.A summary of the regional transportation plan adopted by the regional planning agency and showing the proposed amendments or substantial changes to the plan which describes the transportation corridors and gives their priorities and,if provided by the regional transportation authority,a suggested construction schedule for controlled-access highways,arterial streets and highways and public transportation facilities in the county. 4.The form of ballot. In addition to any other ballot requirements prescribed by law the clerk of the board of supervisors shall cause to be printed on the official ballot a summary of the principal provisions of the measure. Except as otherwise provided in this section,the general election shall be conducted as nearly as practicable in the manner prescribed for general elections in title 16,Arizona Revised Statues. Sec. 10.Intent regarding expenditure limitations Monies which are collected pursuant to a county transportation excise tax levied under title 42, chapter 8.3.article 1,Arizona Revised Statutes,as amended by this act,and which are expended according to the purpose prescribed by article IX,section 20,subsection(3),paragraph(d), subdivisions(i)and(viii),Constitution of Arizona,are exempt from the jurisdictions' expenditure limitation. Sec. 11.Emergency To preserve the public peace,health and safety it is necessary that this act become immediately operative. It is therefore declared to be an emergency measure,to take effect as provided by law. RTABILL(A0006257-4)121703 1PAGRevised 8 of 8 12/23/2003 1 , 5 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: January 7, 2004 TO: HONORABLE MAYOR & COUNCIL FROM: Terry Vosler Building Safety Administrator SUBJECT: Request For Additional Plans Examiner Position And Supplemental Funding For The Plans Examiner Position In The Budget. BACKGROUND: The Town is experiencing a definite broad-based increase in residential and commercial construction activity (Attachment 1). On average we are reviewing over 10 more commercial plans per month this fiscal year over last year (Attachment 2). Similar increases are experienced in residential plan activity. In order to provide prompt and accurate plan review services while maintaining a high level of quality customer service, an additional plans examiner is needed. An additional position will enable our staff to provide a quicker turnaround time for each commercial business plan. For example, our current plan review performance target for ground-up businesses and class III tenant improvements is 30 days. The feedback we are receiving is that this is too long and that both the prospective business and Town lose potential revenues with time delays. An additional plan reviewer will cut the review time in half and allow us to personalize the service rather than use a plan review consultant. The cost of this additional position will be offset by less expenditures in the outside professional services (consultants). Thus far this fiscal year over $80,327.13 has been expended for consultant plan review (Attachment 3). In addition, sales tax revenues would increase sooner by enabling businesses to get a earlier start. Attached you will find supplemental information projecting savings to the Town and increased revenue for the Town through the addition of this position(Attachment 4). FISCAL IMPACT: The added position with full benefit rollup would cost $63,000 annually. If approved, the earliest the position could be filled would be March. Therefore the probable budgetary impact for this fiscal year would be$21.000. STAFF RECOMMENDATION: It is recommended that the Mayor and Council approve additional Plans Examiner position for the Community Development Building Safety Division and supplement the Personnel budget line item to fund the position. TOWN OF ORO VALLEY OUNCIL COMMUNICATION Page 2 of 2 SUGGESTED MOTION: The Council may wish to consider the following motion: I move to approve the additional Plans Examiner position and to supplement the Community Development Department, Building Safety Division budget by $21,000 to be transferred from the Town's General Fund Contingency. Building Safety Aiministrator I Community Development Director Town Ma .g= ,.5;trf-tZ Attachments: 1. Total Plan Review Activity 2003 2. Commercial Plan Review Activity 2003 3. Expenditure for Consultants 4. Potential Sale Tax Revenue Loss 5. Commercial Plans Examiner Job Description r +r C � _.., 1 J czQ _ _ - -- :.,-, , - ' , -- - ' ,- ,:_;... 1 z '^ _ _ �/ w ) µ . S.,..,:::,-_,':4:-t M a).- EO-daS to � _ __ 4 ‘-- - ,: ,-.,,,.,_,„,..:,,,, --- �5 t V r `) < N `n ce 01 r CO-911 r c� .� L �� M� co w W � r rrt Y. !'`.A}� E.- ` i i':cY .,.. r O-_dV r co r c r CO-qaj coI O co-uer t 00 0 0 (Ni N r r N C C .� 1111111111111 Cr) N o a M R '.: - I: F"i 4 :.k, 'ss"SY"r?3+ Y"1.7,,, O t'r�"�r-OXY � s`-.�"g r "., % °' �k.'�. '�`a,r -'`��'+ ,�,i..",.,y`..� rte- "� a y �•/ era-.,7 s F,F yr :a �. '�Y �hw.:3""'e- F� 1�" '���� r3 �f c‘i qgta,lrg.,•:' A;:f,---zet,t z . : , co .�tom b-�r s"r , d ,?'� �. �" . � .^O �"z � * ;,�. i.;,-„, r � „,, 0 0 � a!a ">d� � s-2. i.:'#':.•1 ' � : 1r � � � � " �� ,...1...,/,,,.-..„,_-::,,,„,,,,,,,,„,„„+ r= -,v _ h. .,, ` 'a .. . „__ : .; „rf? O cn �� Rr � ,r. xN� „ H ' rr>ta` �" ^fi ./�r C r'! rx” , ^ fF g J (/) Z'h I Cr)4.0 r a a? nn .. fr g N cm - Q C Mo to o r`!:t !'p m.�'%�r��."•,. .t r y nz.,,” ����n �s ,s�n-^-* ..._� _ � �w,'�va r '- f ar,� § +. �,, :: -t ,. 7 ,rt=,r z as.'�� '" ,# 0 /� .�a� �� '�� �3,r �^�-fix *.xi .z F�Y�L.X,�`'3�, �S r �fir-#�+.-� '"�"�• r G�"� 4 7r t' .n m cal c",/ '*" G .o.f tis C�'.�`"` shook t r �.r`t�<G#}`y ~ ,,�3 '�^'' ;r. ss4;T. '. '.,i} +•.r -fr .'�'- Fwg;�' c ../. ',.•'-ss."'x..� ,.. 3;+'�,...'*�" c iik,....- 75 ,„,„„L- W M▪ . ...., i r;,_se ,s'i�:9rrf' • .......��., .. 0 N C c▪u 43q V L. Q E E 1 2 O V I co 0 ,!., *Mitti N -z'.--,-i- _, 0. K,tis ' co ySs- 4zy IOWOMlsO ,46;WilOwvo#4,41111010-iittAIMActitgatwVit: 1 IL.,4-41gtotsozifimgokaizolpswawRik4A-movitn al Lo .f- k c, 'dam .r :"!:'te „.•q r. 2) A L CO r: . , _ 0 N CRI O O O CN r Attachment 3 FISCAL YEAR 2003-2004 EXPENDITURES TO CONSULTATNS FOR PLAN REVIEW 7/01/03 THROUGH 12/12/03 Company Amount Brown &Associates $1,265.51 GP Engineering $11,516.26 Willdan $67,545.36 TOTAL $80,327.13 Attachment 4 Sample of sales tax revenue as estimated by Finance.... Figures taken from the estimates of the Oracle/Ina annexation. Business Type Annual Tax Revenue Weekly Revenue Family Restaurant $30,000.00 $ 576.92 Dry Cleaners $ 500.00 $ 9.62 Gas Station $10,000.00 $ 192.31 Car Service $20,000.00 $ 384.62 Pizza Parlor $10,000.00 $ 192.31 Jewelers $10,000.00 $ 192.31 Clothing Store $ 5,000.00 $ 96.15 Gift Store $ 5,000.00 $ 96.15 Total $90,500.00 $1,740.38 TOWN OF ORO VALLEY LJOB TITLE: COMMERCIAL PLANS EXAMINER JOB CODE: JOB GRADE: 44 DEPARTMENT: COMMUNITY DEVELOPMENT/BUILDING CODES FLSA: REVISED: 11/03 DISTINGUISHING FEATURES OF WORK An employee of this class is a skilled and technical plan reviewer, interpreting and enforcing Town building and related codes, laws, ordinances and statues to ensure compliance for a variety of building plans which are submitted to the Town for a building permit. Requires a background in architecture, engineering or construction-related professions and three (3) years of full-time experience in a combination of residential and commercial plan checking. An employee of this class works independently and is responsible for making decisions requiring technical discretion and sound judgement to interpret the Codes. Work assignments range from simple additions to commercial tenant improvements. Work requires considerable exercise of initiative and independent judgement. Individual will be responsible for assisting in the training of Building Department personnel in the use and application of construction codes adopted by the Town. Work is performed under the general supervision of the Senior Plans Examiner. Le EXAMPLES OF WORK PERFORMED (Any one position may not include all of the duties listed, nor do the listed examples included in all tasks which may be found or required to be performed in this position.) • Reviews all residential and commercial plans, structural calculations and specifications for commercial construction projects ensuring compliance with the International Building Code, International Mechanical Code, International Plumbing Code, National Electric Code, Town Ordinances and industry general and specialized standard codes; • Assists Building Department personnel in code requirements and construction processes along with standard methods of procedure. • Returns plans to applicant for correction that have been identified in a correction comment letter. • Meets with applicant when necessary to explain the Code and provide input on possible proposed solutions. • Has the understanding and ability to make field inspections. • Consults with, architects, engineers, contractors, property owners and construction permit applicants to assist them in resolving defects and deviations from applicable codes and standards; • Assists the Building Administrator and Senior Plans Examiner with correspondence, research and meetings. 1/40101 1 • Prepares reports and correspondence relating to plan review activities; maintains plan review 4110, p p records in the permitting computer system; prepares materials for legal actions and provides testimony in court. • Prepares routine, recurring and special reports for management. • Performs other duties as assigned. REQUIRED KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: • Applicable Town building and related codes, laws, statutes, ordinances and construction industry standards; • Through knowledge of materials, methods and procedures used in residential and commercial construction, modification and repair; • Considerable knowledge of building construction activities and processes; • Building Department permitting software programs; • The stages of construction for optimal detection of defects or deviations from proposed activities and applicable codes and standards; • Ability to build and maintain working relationships with associate staff, other Town departments, contractors, other agencies and the general public; • Tolan, schedule and plan review project to accommodate the needs of architects, p engineers, contractors and property owners, to ensure compliance with codes, standards and regulations and to avoid costly delays in the construction or modification process within the time prescribed for plan review. Skill in: • Interpreting and applying Town building codes, laws, statutes, ordinances and construction industry standards; • Analyzing construction plans, specifications and associated technical data compliance with appropriated codes and standards; • Detecting and documenting defects and deviations from permitting of construction activities and applicable codes and standards; • Communicating technical and procedural requirements to inspectors, architects, engineers, contractors and property owners effectively; • Specifying appropriate corrective actions to remedy discrepancies and in resolving operational, technical and public relation problems; • Conflict resolution/problem solving; • Preparation of routine, recurring and special reports for management; • Computer skills for data entry, word processing, spread sheet development. DESIRABLE EXPERIENCE AND TRAINING • A Bachelor's degree from an accredited college or university with a major in architecture, g (civil,neerin eng istructural, electrical or mechanical) and three years of experience as a plans examiner in ap ublic sector jurisdiction (Additional relevant experience as a plans examiner in a 2 public jurisdiction may be substituted for not more than two years of the aforementioned education.) (146, • Four years experience as a Plans Examiner, Job Captain or Plans Design Supervisor in a construction, architectural or architectural & engineering setting and registration with the State of Arizona as an architect or engineer; Or: • Three years of experience in plan review in a public sector jurisdiction and current certification from a nationally recognized organization(e.g., ICBO, ICC) as a Plans Examiner; And: • A valid Arizona Class D Driver's license is required at the time of appointment. All positions require certification as Plans Examiner by a nationally recognized organization at the time of appointment. This job description is intended to indicate the basic nature of the position(s) allocated to this class and examples of typical duties that may be assigned. It does not imply that all positions within this class will perform all the duties listed, nor does it attempted to list all possible duties that may be assigned. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Created/Revised by Date Department Head Date Town Manager Date Human Resources Date kiw,/ 3 Pay Grade 44 Salary: $38,451 min $48,290 mid $58,129 max C C 4 -.‘ N IV 01O p O Cil p O 0 p O Jan-03 0 Feb-03 N 4 * ar-03b 0) w Apr-03 w C -I, w o Q vo May-03 -, ... w 5 0 — co 3 A) -o ( CL 3 2) June-03 ,v 5. Jul-03 ^' O > Aug-03 Sep-03 co Oct-03 `° w Nov-03 Dec-03 IQ N D a) C) 3 CD IQ Cr o cr p 01 IQ 0 0 0 0 1 1 1 January N co February 0) March N - April -1 0 c■ Ma ., — * • N) 0CO v 0. � 3. �. O 8; fiu -13 S ® - - June 01 O. = F 0 -1 CD 0 _. July -, (5) -It. = N August ' Septembe N a, r Octobe Co r November N Co December 01 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: January 7, 2004 TO: HONORABLE MAYOR & COUNCIL FROM: Terry Vosler Building Safety Administrator SUBJECT: Request For Supplemental Funding To The Community Development Building Safety Division Budget To Purchase Hardware and Software to Enable Online Plan Review Services and Public Access to Permits Plus. BACKGROUND: The Community Development Building Safety Division is requesting funding to provide customer access to the Permits Plus tracking system and online plan review services. Public access would allow customers to check the status of their permits, plans and ongoing inspections online in the convenience of their home or business 24 hours a day, 7 days a week. Citizens would also be able to look up addresses to verify if permits had been issued. This service would reduce the work load of Town staff and assist the staff in maintaining the high level of quality customer service the Town's customers deserve. To make this operational the Town has to upgrade its computer server at a cost of$10,000. The IT division has [formed us we will need to do the upgrade anyway since our existing system is at capacity. Software migration costs are an additional $8000. The only reoccurring costs are the annual licenses which will cost $4000 per year. Onlinep lan review services will allow customers to submit plans online via the internet. Plans can be submitted to the Town for review from their office or home. This service will reduce plan review times and reduce resubmittal time for the Town's customers. Dialogue can occur almost instantaneously between the plan reviewer and the customer. The annual license fee for four (4) user stations is $7200.00 and includes a large screen monitor with each license. FISCAL IMPACT: Online access to Permits Plus will cost $18,000 and have a $4000 annual reoccurring cost. Online plan review will have a $7200 annual reoccurring cost. The total budgetary impact for this fiscal year will be $29,000. Obviously the license agreement on both will carry into half of the next fiscal year. No funds have been budgeted for these expenditures therefore funds would need to be transferred from the General Fund Contingency. RECOMMENDATION: It is recommended that the Community Development Building Safety budget be supplemented in the amount of $29,2000.00 transferred from the General Fund Contingency. TOWN OF ORO VALLEY 'OUNCIL COMMUNICATION Page 2 of 2 SUGGESTED MOTION: The Council may wish to consider the following motion: I move to approve to supplement the Community Development Building Safety budget in the amount of $29,200 to be transferred from the General Fund Contingency. Building Safety A inistrator Community Development Director Town ana v L_S&PCegr