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***AMENDED (02/13/04, 4:30 p.m.) AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION FEBRUARY 18, 2004 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER ROLL CALL EXECUTIVE SESSION AT OR AFTER 6:00 PM 1. Pursuant to ARS 38-431 .03(A)(1) Legal advice regarding update review of Stanley Wade Starr Cases RESUME REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS —TOWN MANAGER The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE — At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. 1. CONSENT AGENDA (Consideration and/or possible action) A. Minutes — 01/26/04; 02/04/04; 02/09/04 B. Building Safety Activity Report— January 2004 C. Police Report— January 2004 D. Report on Status of Emergency Re-Equipping of Well C-5 E. Resolution No. (R)04-09 Authorizing and approving the execution of an Intergovernmental Agreement between the Town of Oro Valley and the State of Arizona to utilize the HURF Exchange Program for the La 02/18/04 Agenda, Council Regular Session 2 Canada Drive Extension: Tangerine to Moore Road Project No. OV 30 00/01 09. F. Resolution No. (R)04-10 Approving and authorizing the Mayor to accept the Bid and Award of Contract to Jani-King of Tucson for the Annual Custodial Maintenance Contract in the amount of $71,949.00 G. Appointment of Peter Salonga for a one year term expiring October 30, 2004 and lhor Kunasz for a two year term expiring October 30, 2005 to the Storm Water Utility Commission H. Award of Contract to Trinity Southwest Contractors and Engineers, LLC in the amount of $499,339.00 for C and D Zone Main Extension located in the vicinity of Lambert and First Avenue - Oro Valley Water Utility Project No. OV21-10-03 and OV21-08-03 I. Approval of changes to the 2003/2004 Planning and Zoning Commission Work Plan 2. PRESENTATION OF STATUS OF RECLAIMED WATER SYSTEM PROJECT 3. REQUEST FOR APPROVAL OF FISCAL YEAR 2004/2005 CAPITAL IMPROVEMENTS PROGRAM 4. PUBLIC HEARING — REQUEST FOR APPROVAL OF THE APPLICATION FOR A SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR FAMOUS SAM'S #17 LOCATED AT 8058 N. ORACLE ROAD 5. PUBLIC HEARING — ORDINANCE NO. (0)04-07 AMENDING THE ZONING MAP DEPICTING THE RIPARIAN HABITAT PROTECTION OVERLAY DISTRICT BY REMOVING 36 PARCELS, LOCATED SOUTH OF THE CANADA DEL ORO WASH AND WEST OF ORACLE ROAD AND REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; PRESERVING THE RIGHTS AND DUTIES THAT HAVE ALREADY MATURED AND PROCEEDINGS THAT HAVE ALREADY BEGUN THEREUNDER Explanation: Town staff requests a zoning map amendment to the Riparian Habitat Protection Overlay District to remove 36 parcels from the Overlay District in an area located south of the Canada Del Oro Wash and west of Oracle Road. 6. OV12-03-13 REQUEST FOR APPROVAL OF A DEVELOPMENT PLAN FOR A DENTAL OFFICE, LOCATED ON THE NORTHEAST CORNER OF ORACLE ROAD AND MAGEE ROAD, DIRECTLY EAST OF THE CHEVRON GAS STATION, PARCEL #225142460 Explanation: Oracle Engineering, representing Linaker Properties requests approval of a development plan for a dental office. The site is 02/18/04 Agenda, Council Regular Session 3 .51 acres and the zoning is C-2. The building will consist of 4,941 square feet. 7. OV12-03-29 REQUEST FOR APPROVAL OF A PRELIMINARY PLAT FOR 360 SINGLE-FAMILY LOTS, LOCATED IN RANCHO VISTOSO NEIGHBORHOOD 10 AND 11 PARCELS B, C AND AC, NORTH OF MOORE ROAD ABUTTING THE WESTERN BOUNDARY OF THE RANCHO VISTOSO PAD, PARCEL #21919002G Explanation: MMLA representing Vistoso Partners, requests approval of a preliminary plat. The site is 118.10 acres and has a Rancho Vistoso PAD land use designation of medium density residential (MDR). 8. OV12-98-22A REQUEST FOR APPROVAL OF A PRELIMINARY PLAT FOR EIGHT (8) SINGLE-FAMILY LOTS WITHIN STONE CANYON II, LOCATED ALONG TORTOLITA MOUNTAIN DRIVE, RANCHO VISTOSO NEIGHBORHOOD 11 PARCEL B Explanation: The proposed 8 lot Preliminary Plat contains a variety of custom home sites on one acre lots and will complete the previously approved Stone Canyon II subdivision. These lots were not platted with the original subdivision. 9.*** PUBLIC HEARING — ORDINANCE NO. (0)04-08 AMENDING ORDINANCE NO. (0)04-06 WHICH AMENDED THE TAX CODE OF THE TOWN OF ORO VALLEY, ARTICLE IV, CHAPTER 8A, SECTION 415, SECTION 416 AND SECTION 417 RELATING TO THE CONSTRUCTION CONTRACTING TAX RATE AND REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; PRESERVING THE RIGHTS AND DUTIES THAT HAVE ALREADY MATURED AND PROCEEDINGS THAT HAVE ALREADY BEGUN THEREUNDER TOWN MANAGER'S REPORT COUNCIL REPORTS DEPARTMENT REPORTS CALL TO AUDIENCE — At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT 02/18/04 Agenda, Council Regular Session 4 POSTED: 02/11/04 AMENDED AGENDA POSTED: 02/13/04 4:30 p.m. 4:30 p.m. lh lh When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. — 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk's Office at 229-4700 INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION FEBRUARY 18, 2004 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER ROLL CALL EXECUTIVE SESSION AT OR AFTER 6:00 PM 1. Pursuant to ARS 38-431 .03(A)(1) Legal advice regarding update review of Stanley Wade Starr Cases RESUME REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS — TOWN MANAGER The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE — At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify whaty ou wish to discuss when completing the blue speaker card. 1. CONSENT AGENDA (Consideration and/or possible action) A. Minutes — 01/26/04; 02/04/04; 02/09/04 B. Building Safety Activity Report— January 2004 C. Police Report — January 2004 D. Report on Status of Emergency Re-Equipping of Well C-5 E. Resolution No. (R)04-09 Authorizing and approving the execution of an Intergovernmental Agreement between the Town of Oro Valley and the State of Arizona to utilize the HURF Exchange Program for the La 02/18/04 Agenda, Council Regular Session 2 Canada Drive Extension: Tangerine to Moore Road Project No. OV 30 00/01 09. F. Resolution No. (R)04-10 Approving and authorizing the Mayor to accept the Bid and Award of Contract to Jani-King of Tucson for the Annual Custodial Maintenance Contract in the amount of $71,949.00 G. Appointment of Peter Salonga for a one year term expiring October 30, 2004 and Thor Kunasz for a two year term expiring October 30, 2005 to the Storm Water Utility Commission H. Award of Contract to Trinity Southwest Contractors and Engineers, LLC in the amount of $499,339.00 for C and D Zone Main Extension located in the vicinity of Lambert and First Avenue - Oro Valley Water Utility Project No. OV21-10-03 and OV21-08-03 I. Approval of changes to the 2003/2004 Planning and Zoning Commission Work Plan 2. PRESENTATION OF STATUS OF RECLAIMED WATER SYSTEM PROJECT 3. REQUEST FOR APPROVAL OF FISCAL YEAR 2004/2005 CAPITAL IMPROVEMENTS PROGRAM 4. PUBLIC HEARING — REQUEST FOR APPROVAL OF THE APPLICATION FOR A SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR FAMOUS SAM'S #17 LOCATED AT 8058 N. ORACLE ROAD 5. PUBLIC HEARING — ORDINANCE NO. (0)04-07 AMENDING THE ZONING MAP DEPICTING THE RIPARIAN HABITAT PROTECTION OVERLAY DISTRICT BY REMOVING 36 PARCELS, LOCATED SOUTH OF THE CANADA DEL ORO WASH AND WEST OF ORACLE ROAD AND REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; PRESERVING THE RIGHTS AND DUTIES THAT HAVE ALREADY MATURED AND PROCEEDINGS THAT HAVE ALREADY BEGUN THEREUNDER Explanation: Town staff requests a zoning map amendment to the Riparian Habitat Protection Overlay District to remove 36 parcels from the Overlay District in an area located south of the Canada Del Oro Wash and west of Oracle Road. 6. OV12-03-13 REQUEST FOR APPROVAL OF A DEVELOPMENT PLAN FOR A DENTAL OFFICE, LOCATED ON THE NORTHEAST CORNER OF ORACLE ROAD AND MAGEE ROAD, DIRECTLY EAST OF THE CHEVRON GAS STATION, PARCEL #225142460 Explanation: Oracle Engineering, representing Linaker Properties requests approval of a development plan for a dental office. The site is 02/18/04 Agenda, Council Regular Session 3 .51 acres and the zoning is C-2. The building will consist of 4,941 square feet. 7. OV12-03-29 REQUEST FOR APPROVAL OF A PRELIMINARY PLAT FOR 360 SINGLE-FAMILY LOTS, LOCATED IN RANCHO VISTOSO NEIGHBORHOOD 10 AND 11 PARCELS B, C AND AC, NORTH OF MOORE ROAD ABUTTING THE WESTERN BOUNDARY OF THE RANCHO VISTOSO PAD, PARCEL #21919002G Explanation: MMLA representing Vistoso Partners, requests approval of a preliminary plat. The site is 118.10 acres and has a Rancho Vistoso PAD land use designation of medium density residential (MDR). 8. OV12-98-22A REQUEST FOR APPROVAL OF A PRELIMINARY PLAT FOR EIGHT (8) SINGLE-FAMILY LOTS WITHIN STONE CANYON II, LOCATED ALONG TORTOLITA MOUNTAIN DRIVE, RANCHO VISTOSO NEIGHBORHOOD 11 PARCEL B Explanation: The proposed 8 lot Preliminary Plat contains a variety of custom home sites on one acre lots and will complete the previously approved Stone Canyon II subdivision. These lots were not platted with the original subdivision. TOWN MANAGER'S REPORT COUNCIL REPORTS DEPARTMENT REPORTS CALL TO AUDIENCE — At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 02/11/04 4:30 p.m. lh When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. -- 5:00p.m. 02/18/04 Agenda, Council Regular Session 4 The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk's Office at 229-4700 INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. MINUTES ORO VALLEY TOWN COUNCIL STUDY SESSION JANUARY 26, 2004 ORO VALLEY TOWN COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE STUDY SESSION —AT OR AFTER 4:30 PM CALL TO ORDER—4:35 P.M. PRESENT: Werner Wolff, Vice Mayor Paula Abbott, Council Member Dick Johnson, Council Member Bart Rochman, Council Member Excused: Paul Loomis, Mayor DISCUSSION REGARDING THE ECONOh - V ' PMENT GREEMENT FOR ORO VALLEY MARKETPLACE RET R (VESTAR DEVELOPMENT) LOCATED ON THE SOUT CORNER OF TANGERINE ROAD AND ORACLE D Town Attorney Langlitz Lan litz reviewed ation about the proposed development agreement for the project: • The Oro Valley M- a t etail • -r as proposed is an 810,000+ square feet Regional Com o 1 Ret - : -r lo ed on the western side of Oracle Road and south of Tan, {" :° it center as currently planned will be constructe. ' our Potential tenants include major and minor retail shops, nte sign and furniture stores, and a multi-screen theater. The ' oper 1 mit _ to completion of and submission to the Town of a De v. ent Plan Phase I (approximately 300,000 square feet) within twelve (12) n of the aroval of the Economic Development Agreement (EDA). • The Dev e responsible for the construction of on-site and off-site improvemenew community infrastructure improvements will be p any included as pa of this development. These include: 1) Signalization at Oracle Road and the Catalina State Park entrance 2) Improvements to the eastside levee along Big Wash including major trail enhancements and 3) Other"public access" improvements on site. • The Developer has requested consideration by the Town Council for revenue sharing for a portion of the Town of Oro Valley's sales tax revenues generated from each phase of the project for a period of fifteen (15) years. At this time, it is anticipated that there will be four (4) phases to the project. The Developer has requested that an average of 50% of the Town's existing 2% sales tax be returned to the Developer. The developers request asks for a return of the new sales taxes 01/26/04 Minutes,Council Study Session 2 generated by each of the four phases of the project of 70% during years 1 — 5; 50% during years 6— 10 and 30% during years 11 — 15. • Mr. Langlitz referred to Resolution No. (R)01-90, Economic Development Incentive Policy Guidelines, the proposed Economic Development Agreement and 2 spreadsheets, Oro Valley Town Centre Development Projections and Retail Sales Tax Revenue Sharing Calculations. Fiscal Impact: • The Development Projections indicate total retail sales by fiscal year and applicable town sales tax revenues at the current rate of 2%. • The summary information sheet has incorporated the specific timing for each revenue sharing phase for the fifteen year period for each . • The Project is estimated to cost in excess of$100.0 mil • The one-twentY (21) ear forecast window indicates :' ofect will generate Y in excess of$5.2 Billion of retail sales that would b. •nsi s part of the revenue sharing agreement. • The total estimated Retail Sales Tax revenu= the ame twent e (21) year period would be $103.2 million. • Thero osed estimated Revenue Sharing een (15) year segments p p associated with the agreement—Town of Oro $ 65,699,605 (64%) Developer $ 3 , 443 (36%) One-time reven111 ,„ ,1 ,411 David Larcher, Executive V. 'reside ir artner with Vestar. Mr. Larcher stated that his company based , has -loped open air shopping centers in p Y Arizona and Southe forn •r the . ')0 years. He explained that the Oro Valley p Market lac- t - •'•e a lifestyle, entertainment power center. He stated that Vestar' I . regional destination that becomes a "24/7" environment dr. £...••l e from Oro Valley, Marana, north Pinal County and other co a• have stores available for daily needs, lifestyle retailer- -cialitY b ues • shops, as well as restaurants and movie theaters. He stat-k asp art o if their phases will include furniture and home accessory types of re Mr. Larcher revi • the infrastructure improvements that will need to be done in Phase One of the project. Once the development agreement is finalized, they will be ready to begin the process of the development plan. They will receive input and ideas from the surrounding neighbors impacted by this development. Mr. Larcher stated that they anticipate the first Phase of the project starting late in 2005 and opening in 2006. Because of the significant upfront costs, it does require a very large critical mass in the first phase to get the project kicked off. He stated that Phase One will be between 300,000 SF to 400,000 SF. Infrastructure improvements that will have to be done in Phase One include: • Trail system over 1 mile long. 01/26/04 Minutes,Council Study Session 3 • Off-site drainage. (2 miles and 75 feet wide of storm drains). • Rear of the project—berm along Big Wash to be stabilized with soil cement. • Internal road system— 1 and 1/4 miles long to provide access to the first phase. • Installation of three traffic signals. • Landscaped turn lanes. • Between rear of project and subdivision that lies to the west of the project— 40 acres of Big Wash will be revegetated and hydroseeded. • Relocation of 2,000 foot long water main. • Installation of two miles of looped water fire system. Mr. Larcher stated that their rationale in asking for shared revenues •r 15 years rather than 10y ears is due to the amount of infrastructure improvement need to be completed in Phase One. Mr. Larcher stressed that because of the one time fees p.'s sale- *n construction as well as fees paid to the town for their services, the aring ens ound 50%. He stated that he would like to recalculate the num► o be -r reflect the sharing percentages will be. In answer to aq uestion by Vice Mayor Wolff regardi munication with the neighbors, Mr. Larcher stated that their }} ,• to deve t is to engage the community in the plan early in the proc- -m . •art of the process. The philosophy of thecompany is to build, ho d ojects over the long term. He stated that 80 %to 85% of thei '•r deve s are still owned by Vestar. He stated that some of the best ideas -lopm ome from neighbors. He offered to take citizens to see some oft -vel• ents ars Arizona. In answer touestions byohnson, Mr. Larcher offered the following q information: • Co inities des 'el q w ality standards, therefore, Vestar likes to form a part • with th mmunity. • Typica '•g _ement is between 50% - 70% of sales tax generated over the life o ment, which can be 10 to 20 years depending upon the issues involved. Council Member Johnson stated that this process will receive a lot of focus and attention from residents in Palisades and Catalina Shadows. There will be opportunities to meet with them one on one as well as visiting other shopping centers that Vestar has developed. He referred to La Encantada Shopping Center at Skyline & Campbell as an example of an acceptable development. Council Member Johnson asked the developer and staff to look at the number of years and look at the front-end loading aspects. He asked to see more accurate numbers. He mentioned that Vestar is working with The Athens Group on the Ritz-Carlton's future resort at Stone Canon. y 01/26/04 Minutes,Council Study Session 4 %1104 Council Member Rochman asked that the calculations and the infrastructure costs be looked at for this project, which the developer has stated will exceed the costs of a "normal"project. He felt that then the financial participation by the Town could have some limits based on those costs. Mr. Larcher agreed with Council Member Rochman regarding the infrastructure costs. He assured the Council that this development would be nicer than the new La Encantada Shopping Center. He stated that even though it is a beautiful development, Vestar's center will exceed the architecture, detailing, and landscaping of La Encantada. Mr. Larcher stated that even though Vestar has selected a beautifu ation, the retailers look at the sales that could beg enerated in Oro Valley, which i d on population, need androwth. He stated that what the retailer pays the de in rent is directly g correlated with the amount of sales they can generate from He pointed out that this area will never have a trade area of 300,000. 1 he intan• -yond the infrastructure that is hard to quantify. Council Member Rochman asked that in addition • ' tructure, what is the of increase in cost of doing the type of st being discussed, as opposed percentage to an average structure. He suggested th. .mitation i on that calculation would be appropriate.ro riate. He stated that once the sal k reac at level than the sharing costs would be over. k11110 Mr. Larcher agreed to look a ulatio In answer to a question ounc. -•s •er .ott concerning mass grading, Mr. Larcher explained that 4+ '1 dirt will have to be imported to the site. sing is done the vegetation on site will get transferredto He stated that wiles �e ma� g Big Wash, the e 1 will be revegetated on site in Phases II and III. They will .t : e a r• e m- es for dust control. pp Mr. Larcher -d that e will not be a request for a Communities Facilities District. All of the costs or upfront by the developer. The Town will not be "out of pocket" for anythi Further discussion followed regarding recalculating the numbers to accurately reflect the percentages of the revenue sharing. It was clarified that the revenue sharing start date of 15 years will begin per completion of each phase. In response to questions by Council Member Johnson, Mr. Larter replied that yes, it is stated in the agreement that should there be a sales tax increase of some sort, that increase would not be shared with the Vestar development. Also, the developer would pay no property tax for the duration of the incentive agreement since the Town currently has no property tax. 01/26/04 Minutes,Council Study Session 5 Vice Mayor Wolff asked to revisit Item 10 on page 6 of the Agreement regarding 111001 property tax. Council Member Rochman stated that as a safeguard for the Town, he asked that a "clause"be added to the Agreement that states that at the end of the term of the agreement, the amounts should be recalculated at that point to assure that the Town does not receive less than 50% of the revenue during the length of the agreement. Council Member Johnson asked the developer to bring a comparative of what is happening in the market place and he asked that the Manager be prepared to discuss what will be happening with improvements to Oracle Road/Tangerine Road that ADOT is planning, the addition of a traffic signal at Innovation Way connec the hospital and the shopping in center, etc. so that the citizens understand the cha at will be occurring to address the future traffic needs. He pointed out that huge • 's expected in Pinal Countywhich will helpincrease the Town's sale tax reven - ed to the Buxton Company Report that will be coming out shortly identi the typ- ailers that p Y p would be attracted to Oro Valley. Town Manager Chuck Sweet conveyed Mayor Lo. ' ments for the record, since g y he was not able to be at the meeting this evening: • Why 15 year term? Could the te. - less than .rs? • How does the 50%workout ove • g re arLanguage din increase in t les . that that would not be shared regarding and the language concern'n, "deer, Mr. Sweet stated that whe r Ag ent i ght back to the Council it is important to clarify and define th, es bre i ening, such as, defining what"majority" means. He stated that th e back before the Council at the February 18, 2004 Town C• - me- ADJOU ' T T A MOTION s .de by ncil Member Johnson and SECONDED by Council Member Rochm. the study session at 5:45 p.m. MOTION carried 4— 0. Respectfully submitted, Kathryn E. Cuvelier, CMC Town Clerk • MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION FEBRUARY 04, 2004 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 5:30 PM CALL TO ORDER 5:40 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Werner Wolff, Vice Mayor Bart Rochman, Council Member EXCUSED: Paula Abbott, Council Mem Dick Johnson, Council •er EXECUTIVE SESSION MOTION: A MOTION was made by Council Men ochman and SECONDED by Vice Mayor Wolff to go into Executive en at 5:41 or the following purpose: 1. Pursuant to ARS 38-431.03(A)(1 ,nusnce Review of the Chief of Police 2. Pursuant to ARS 38 )(3) ding Oro Valley Town Code, Section 4- 1-8 and other matt- o Cou . 'ublic Safety Employee relations and processes 3. Pursuant to AR k chase or lease of real property regarding town facilit'- esea ormation. MOTION C ED, Mayor Loom ounce. t Chief of Police Danny Sharp would be present in Executive Sessi• I , 2, and 3 and that Community Development Director Brent Sinclair, Town En sill Jansen, and John Dibene, Associate Broker, would also be present for Item 3. In .ddition, the Town Manager was present for Items 1, 2 and 3 and the Town Attorney and Town Clerk were present for Items 2 and 3. MOTION: A MOTION was made by Vice Mayor Wolff and SECONDED by Council Member Rochman to go out of Executive Session at 7:10 p.m. Motion carried, 3 — 0. 02/04/04 Minutes,Council Regular Session 2 REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER 7:15 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Werner Wolff, Vice Mayor Paula Abbott, Council Member Bart Rochman, Council Member EXCUSED: Dick Johnson, Council Member PLEDGE OF ALLEGIANCE Mayor Loomis led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Town Manager Chuck Sweet reviewed the upco eet' and events. ORDER OF BUSINESS There being objections,objections, Mayor Looi 9 u. the Agenda to follow the Consent Agenda. CALL'TO AUDIENCE Stuart Goettsch, 8840 Fiera P +- tate. at he had requested that the Council hear Item 9 at the beginning • e developer of Eckerd's Drug Store has requested a contin . s e o • . Alan Dank , 1151 lyin rd, presented the Town Council with a list of questions ;ng the p ed Vestar Development Agreement for the project at the intersection o le Ro. d Tangerine Road. He stated that he hoped that the Town would use these 'o• their negotiations with Vestar Arizona LLC as this item is being further consl 1. CONSENT AGENDA MOTION: Vice Mayor Wolff MOVED to APPROVE the Consent Agenda as presented. Council Member Rochman SECONDED the motion. Motion carried, 4—0. A. Minutes—01/21/04 B. Authorization to purchase fire hydrant locking devices from Mueller Hydrant Defenders for $92,000 C. Resolution No. (R)04-06 Approval of a long term Lease Agreement for 1370 square feet of recreational programming space , • 02/04/04 Minutes,Council Regular Session 3 D. Resolution (R)04-07 Approving authorization for the Mayor to accept the bid and award of contract to Southern Arizona Paving, Inc. for the Town Wide Crack Sealing Project in the amount of$156,700.00 E. Resolution No. (R)04-08 Declaring proposed revisions to the Oro Valley Zoning Code Revised pertaining to Chapter 3, Article 3-3, Development Review Board and Chapter 12, Signs, as a public record F. Reappointment of Gregg Forszt and Mike Caporaso to the Water Utility Commission with terms expiring June 30, 2006, and appointment of Steve Rivera with term expiring June 30, 2004 and appointment of Ray Montoya with term expiring June 30, 2005 9. OV12-02-11, CENTRES INC, REPRESENTING ECKERD' I RUG STORE, REQUESTS APPROVAL OF A MASTER DEVELOPME 1 AN FOR A COMMERCIAL CENTER AND SPECIFIC DEVELOP► 'LAN FOR THE ECKERD'S DRUG STORE; LOCATED ON THE NO ' ORNER OF ORACLE ROAD AND HARDY ROAD, PARCEL • -120-65• a tinued from 12/17/03) Community Development Director Brent Sinclair ... •t the applicant has asked for a continuance of this item until March 3, 2004. MOTION: Vice Mayor Wolff MOVE L h : :4/ 4, 3 " UE em until March 3, 2004. Council Member Rochman SECONDS t m( . :'on carried, 4 — 0. 2. JAMES D. KRIEGH P STR .z { AND CDO LITTLE LEAGUE CONCESSION STAND :EPO Parks and Recreation A e • eeder presented a status report on the James D. Kriegh P. restr• .nd the C D O Little League Concession Stand problems resulting from of th, 'c system in the Park. She explained that staff has made arran. • is to ' S e c °d water fountain in service by the end of February utilizing a _ ater opti r installing a temporary french drain. Ms. Reeder reported p .:.::.. :y that the septi s will ompleted by the middle of March which will put the concession stan. i- a-rvice and the chilled water fountain will then be reattached to the y septic systen also reported that construction plans for new restrooms on the p eastern side of the pa are almost complete and will be ready to go out to bid in late February. These restrooms will be connected to an existing sewer line and construction is expected to take 60 to 90 days. 3. PRESENTATION ON 2004 NORTHWEST PIMA COUNTY "RELAY FOR LIFE" BY THE AMERICAN CANCER SOCIETY Marcella Sciarrotta, representing the American Cancer Society,briefed the Council on the 2nd Annual "Relay for Life" in Oro Valley. She stated that last year they raised over $13,000 and they are looking at a 300 percent increase. She reported that the race will be held at the Pusch Ridge Christian Academy on May 21St. 02/04/04 Minutes,Council Regular Session 4 4. PRESENTATION — ORO VALLEY CACTUS CLASSIC VII MARATHON AND FITNESS SKATE HELD ON NOVEMBER 2, 2003 Diane Coonce, Director of the Cactus Classic Marathon, updated the Council on the Cactus Classic. She stated that this is the third year it will be held in Oro Valley and that last year's race generated approximately $350,000 in revenue for the Town of Oro Valley. She then thanked the Town Council and staff for their continued support of the race and presented Plaques of Appreciation to the Mayor and Council, Town Engineer Bill Jansen, Parks and Recreation Administrator Ainsley Reeder, and Police Officer Amy Graham. 5. CITIZEN PLANNING INSTITUTE GRADUATION— S OF 2004 Mayor Loomis and Community Development Director Br% n esented Graduation Certificates to the following graduates oft • th Annual Planning Institute: Tim Ahrens, Steve Didio, Don Dvorak, Nancy E alte now, John ickey, William Hicks, John Hoy, George Lee, Patrick L-, • Leonhart, Erin Loudermilk, CarolynLytle, Martin, Adelina Martin, Celin.' f�# I Nancy nez, Angela Mendoza, Joseph Meyer, James Needham, Chet Oldakows ena Olda *, Terry Parish, Ainsley Reeder, Kristie Riester, Fred Roof, Key :art ep, James Secan, Jo TerrySinding, Robert Turnbull, Aubin •e Putte, George Vince, g� Michael Vince and Mike Wilson. Mayor Loomis recessed t - eti 7:42 The meeting resumed at 7:48 p.m. 6. PUBLIC HEA ' l (0) 04-05 OV9-03-26 TRANSLATING THE ZONING F l TH ' ' LY ANNEXED AREA COMMONLY KNOWN AS THE SHURG OPERTY FROM PIMA COUNTY CAMPUS PARK IND 'IAL T► •0 VALLEY TECHNOLOGY PARK (TP) ZONE, A lENDI HE TOWN OF ORO VALLEY ZONING MAP; AND REPLACI1\ OR) ANCES IN CONFLICT HEREWITH (PROPERTY LOCATED ON -f# SIDE OF ORACLE ROAD JUST NORTH OF HONEYWELL A OWN AS THE SHURGARD STORAGE PROPERTY) PARCELS 2200401 AND 220110760 Community Development Director Brent Sinclair reviewed an overhead map of the Shurgard Storage property and explained that this property was annexed into the Town on June 25, 2003. He explained that in accordance with Arizona State Law, the Town is required to change or"translate" the zoning on annexed properties to the closest comparable zoning district within the new jurisdiction. He further explained that Pima County's zoning designation for the property is Campus Park Industrial (CPI) and the most similar Oro Valley zoning designation is Technological Park District (T-P.) i . 02/04/04 Minutes,Council Regular Session 5 Mayor Loomis opened the public hearing. There being no speakers, the public hearing was closed. MOTION: Council Member Rochman MOVED to ADOPT Ordinance (0)04-05, 0V9- 03-26, translating the zoning for the Shurgard Storage property from Pima County CPI to Oro Valley T-P. Council Member Abbott SECONDED the motion. Motion carried, 4- 0. 7. PUBLIC HEARING — ORDINANCE NO. (0)04-06 AMENDING THE TAX CODE OF THE TOWN OF ORO VALLEY BY AMENDING ARTICLE IV, CHAPTER 8A, SECTION 415, SECTION 416 AND SECTION 417, INCREASING THE CONSTRUCTION CONTRACTING TAX RATE TO 4°/ Finance Director David Andrews reported that the Budget a - Committee met in a Joint StudySession with the Mayor and Council on Janua .' discuss the y Town's revenuep lan. He explained that the Budget a •nd Com - recommended that the Town increase the construction sales tax rat- the current 4%. He explained that they also recommended that 75% • 2% ' -ase be ea arked for streets and roads maintenance with the issue of W # t the additional funding to be considered by the Council at a later date. He furs.':{`:c s ielained that information regarding Local Jurisdictional Compare s • d Comm. mpacts to Fund Balance g g Projections was included in the Counci h '}.g; ,, \ r. A • s explained that if the � p Council approves Ordinance (0)04-06, i eco . hat the effective date be April pp { 15, 2004. 400 Mayor Loomis opened the ing. Tim Aherns 11531 N. V d that he supported the increase of the Construction Contr. *ng • ,e stated t at the Federal and State Governments have lowered the cit' ns .lins of Shared Revenues and as a Town, we need to do what we ca end th- -strut in our community. He stated that it is a fair tax that •rove t developt pay for the increased demand on the infrastructure. p Alex Jacome, 14 :::.:.1. 'almilla, Sahuarita, AZ, representing the Southern Arizona Homebuilders Ass• (SAHBA), stated that he wished that he had been aware of this proposed increase ear er in the process. He stated that they have supported the Transportation Impact Fees and Water Impact Fees but now the Town is asking that the builders build and maintain the streets and roads while the balance of the community gets off free. He stated that the development community pays for the infrastructure, streets, sewers, etc. He stated that the recommended tax increase would add approximately $5,500 in sales tax alone to a $175,000 home. This does not include any other fees that are added on, i.e. building permit fees, impact fees, connection fees, etc. Mr. Jacome stated that SAHBA is requesting a continuance of this item so they would have more time to review and comment on the proposed increase in the Construction Sales Tax. 02/04/04 Minutes,Council Regular Session 6 Steve Solomon, 919 N. Morning Thunder Court, local resident and builder, agreed that the Building Community previously supported Road Impact Fees because of the overall benefit to the Town. He stated that the Construction Sales Tax increase has come as somewhat of a surprise to the builders as they were not aware of the previous Study Session. He stated that it is a significant increase and would add over $7,500 to a $300,000 home. That increase along with the Water Impact Fees, the Roadway Impact Fees and Permit Fees, would add over $14,000 in costs on the same home. He stated that they would like the opportunity to discuss the proposal with the Council and the Budget and Bond Committee to see if there could be any compromise or possibly another situation that could benefit a larger group of people as opposed to implementing the increase on the Building industry who did not have the opportunity to comment on the item. In res onse to a question from Mayor Loomis, Mr. Andrews -d that this tax would p be implemented on all construction contracting activities i i in: development, p remodeling, repair jobs, pools, and any other improver o real p . MOTION: Council Member Abbott MOVED to OPT .nance (0) 4-06, amendingthe Tax Code of the Town of Oro Vail- `i ing Article IV, Chapter 8A, Section 415, Section 416 and Section 417 increasing k-,... •nstruction Contracting Tax Rate to 4%. Council Member Rochman ' •NDED t tion. Motion carried, 4—0. DISCUSSION: Council Member Abbot k .n#� e� �? ,��� unci l and the Budget and Bond Committee studied this issue to Brea �} • ferent revenues were considered and the increase to constructi P A: ,S seem Y. •e the most reasonable. She stated that this rate is right up there w a1 s cons ion sales tax. She also stated that she believed that Oro Valle ave ,' S tan. • of living and she believed that people would still continue ton # ncrease. Vice Mayor W at surprised that the Building Industry was not at the y Study Sessi• en th- wa ussed and does not know if they received notificatio a}. •t. Howe the builders are not going to be paying the increase in tax, the burden w f ° .laced f e consumers. He stated that it is now almost impossible to find affordable _ o Valley. He also stated that he would like to see this item continued. Mayor Loomis stated that SAHBA will be added to the agenda electronic distribution list for all future agendas. Council Member Rochman stated that this is a competitive situation and the Town of Marana has implemented a 4% construction sales tax. He agreed that this will be passed onto the home purchaser but he felt that Oro Valley was a desirable place to live and this would be a benefit to all that live here. MOTION CARRIED, 3 — 1, with Vice Mayor Wolff opposed. 02/04/04 Minutes,Council Regular Session 7 8. PUBLIC HEARING ON THE ANNEXATION OF APPROXIMATELY 135.9 ACRES OF UNINCORPORATED TERRITORY LOCATED SOUTH AND WEST OF THE CURRENT TOWN LIMITS INCLUDING A PORTION OF THE NORTH HALF OF SECTION 22, WITHIN A PORTION OF THE NORTH EAST ONE '/ OF SECTION 21, AND WITHIN A PORTION OF SECTION 15, TOWNSHIP 11 SOUTH, RANGE 13 EAST, GILA AND SALT RIVER MERIDIAN, PIMA COUNTY, ARIZONA Town Manager Chuck Sweet reviewed an overhead map of the property and explained that this annexation request consists of 135.9 acres of unincorporated territory known as Area "G" and is located immediately south of Stone Canyon and north of La Cholla Air Park. He explained that there was a public hearing held on this ite January 7, 2004 but due to notification requirements this map was re-filed. Ther,' another public hearing is being held. Mr. Sweet reported that at the January7th public heari •lic co were received p from Ms. Carol Nellis. He stated that Town staff ha• with Ms. Ne response to herq uestions and concerns. He also reported tha ow• eived an e- ail from Mr. Fred Szyndlar and his questions have also been re .- •y staff Mr. Sweet stated that all appropriate ro riate notices, postings and publication been made and the next step will be to gather signatures at the approp date. p Mayor Loomis opened the public hearin er peakers, the public hearing y was closed. (NO FURTHER ACTION R r. A HIS TIME.) (ITEM 9 WAS MOVED : . ' 1 M 2. 10. DISCUSSION, AND/OR POSSIBLE ACTION REGARDING O ' I VA x TOWN ODE SECTION 4-1-8 AND OTHER MATTERS lg IL/PUBLIC SAFETY EMPLOYEE RELAT14:34 D P S NO ACTION TAK: ON THIS ITEM. TOWN MANAG 6 EPORT—NO REPORT. COUNCIL REPORTS Mayor Loomis reported that the Regional Transportation Authority Legislation has been recommended to pass by the House Transportation Committee and the Senate Natural Resources and Transportation Committee, so things are moving forward on regional transportation. DEPARTMENT REPORTS —NO REPORTS. CALL TO AUDIENCE—NO SPEAKERS. • 02/04/04 Minutes,Council Regular Session 8 ADJOURNMENT MOTION: A MOTION was made by Vice Mayor Wolff and SECONDED by Council Member Rochman to ADJOURN at 8:15 p.m. Motion carried, 4— 0. Respectfully submitted, Roxana Garrity, CMC Deputy Town Clerk I hereby certify that the foregoing minutes are a true a or ,., "....•y of the minutes J b of the regular session of the Town of Oro Valley Co 1 of Oro 7 Arizona held on the 4t}' day February of 2004. 1 further certify e meeting vs . ly called and held and that a quorum was present. Dated this /1L4 day ofr-e-40(kAaN-5 `t.= % Kat ryn E. Cuvelier, CMC Town Clerk • MINUTES ORO VALLEY TOWN COUNCIL STUDY SESSION FEBRUARY 9, 2004 ORO VALLEY TOWN COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE STUDY SESSION —AT OR AFTER 4:30 PM CALL TO ORDER—4:40 P.M. PRESENT: Werner Wolff, Vice Mayor Paula Abbott, Council Member Dick Johnson, Council Member Bart Rochman, Council Member Excused: Paul Loomis, Mayor DISCUSSION AND REVIEW OF MID-YEA ' ``1 G ND FOR` CASTS; AND BUDGET AND BOND REPORT Finance Director David Andrews showee s listing lowing information: • Revenue sources received to-da - eral Revenue Estimates at December 31, 2003. ➢ Fiscaly ear-to-date revenue V ens Iiicate that revenues will be above budget %,275 at fiscal year end. The primary revenue so c T r •uting is surplus are residential and comme •wild' : ,•-use its ' (one time revenues). Based on the high level of r =rmits that have been issued through De - .seer : I SFR Permits, 500 is a better estimate of how many py ;Sss, ed i al year end as opposed to the original 400 permits dget. • Lo es Tax ' ue Estimates at December 31, 2003. ➢ 'I sale revenues are 35.4% higher than this same period last year, p to the annexation of Area B (Oracle/Magee area). Revenues fro ource areJ ro'ected to exceed the budget amount of$70,000 p (2.7%) at fiscal year end. ➢ Tourism revenues (sales tax and bed tax) are 13.1%below collections for the same period last year. However, based on input from the Hilton El Conquistador, a 10%recovery is projected from January—June 2004. Actual revenues are estimated to be $165K below budget at fiscal year end. ➢ Construction sales tax collections are significantly higher(12.9%) than for the same period last year. Revenues are projected to exceed budget by $100,000 or 4.8% at fiscal year end. ➢ State Shared Revenues are projected to be above the budget by $40,000 due to better than expected state sales tax collections. • 02/09/04 Minutes,Council Study Session 2 • Building Permit Activity Summary at December 31, 2003. • 500 single family residential building permits are projected to be issued this fiscal year compared to the budget figure of 400. This projected increase in permits sold results in an estimated $209,000 more than originally budgeted for residential permit fee collections. • Year to date commercial building permit collections total $399,933 including $274,236 for the Triad Hospital. The year end estimated amount is $470,000 compared to a budget of$325,000. > Grant revenues are estimated to be approximately $331,000 below budget with $240,000 related to the COPS Universal grant and $114,000 related to HIDTA. However, expenditures will be reduced by $240,000 because the eight (8)patrol officers related to the COPS Un' al grant will not be hired. The reduction in the receipt of federal/sta nt monies (HIDTA) is due to not receiving the money until after t . of the officers is completed. • The charges for services revenue source ' udes a va , .f fees includingcourt costs, zoningand sub, on fees, recre. :1 fees and realro erty rental income. Tota =ctio• - forecasted to exceed p p budget by $90,000. > The Highway Fund is currently at abo. •o of budgeted collections so g far this fiscal year, fallin. • ly 20% . the mid-year goal. This llip shortage can be attributes low F collections, which is g the largest account in the ave only reached 33% of budgets fN g $ is •,irking with PAG and ADOT to reconcile this '_11 oth:` { ounts are tracking to budget and show no problem in.' ors. > Overall, •ublic ,. •• at], fund is tracking to budget. STP Reimburs the purchase of new vans will be carried ove • ext ear and utilized at that time. Otherwise, all remaining - tra 4 f to budget. evelop m ee collections are anticipated to exceed the budget p $375,01 ' his is due to an increase in the fee amount which was tive J. ry 15, 2004 and a higher number of permits to be issued. - .es are onp ace with budget expectations. Points of interest incl ee funds incorporated in the Water Utility fund this year: Oro Valley onnection Fees Debt Service, Alternative Water Resources, and Oro Valley Water Connection Fees funds in order to comply with GASB- 34. Also, Groundwater Preservation fees are projected to be $568,700 at fiscal year end. Town Manager Chuck Sweet stated that the two parking lot issues Council requested to review at mid-year were: 1. Cost of Living Increase. 2. Programming costs for the Naranja Town Site. .. 02/09/04 Minutes,Council Study Session 3 Vice Mayor Wolff, Council Members Abbott, Johnson and Rochman asked that the Manager come back to them on March 3, 2004 with the financial impact of a 2% COLA that would be effective for all employees. (Showing fiscal year from July 1, 2003 to January 1, 2004). Council Member Abbott also requested a breakdown of what the industry standard is for COLA's. Council Member Abbott stated that CIP only has $500,000. 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CD 0 00 0 0 0 0 0 0 0 0 , 0 z 3 Y f tri Jan-03 0 R F. .s rx. yr'�r ''�7' ,c e r' 2 -yq,'� � co 't ii Y 8. P.mak.-" 3x C 4 \�/ -` �': S � �, � di Yom& - - 0 Mar-03co 3 cn m. X v CD May-03CD co Rv. Rip lel jun-03---,-;:;-,*,.---,- x s- ._y a'C` �`'''Y°£s �`' E ."' - r"� .r== •f##+ (w,' r. v- -., ,-,' 1 ,:„- - .,-,....,,_— M 3 Jul-03 _ co 0 s.. m nr�' n IN O 2 Oct-03 o 0 z r. Nov-03 °° t 0 i i i C + .��► �,:. 11000 N. La Canada Dr. ‘1,40.0a;a .2 \\tCII ♦r • ``: Oro Valley, Arizona 85737 . c � Phone (520) 229-4900 FAX (520) 797-2616 0 2 �., DANIEL G. SHARP,Chief of Police P www.ovpd.org A ,,- 7'.',:',:,: ,,.!..1'':411. - a,..vu . C0NDED ORO VALLEY POLICE DEPARTMENT "INTEGRITY, PRIDE, EXCELLENCE" MEMORANDUM TO: Honorable Mayor Loomis & Oro Valley Council 1 FROM: Chief Daniel G. 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N o -tom -� 0 l0 tD TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 18, 2004 TO: HONORABLE MAYOR& COUNCIL FROM: David Ruiz, Engineering Division Administrator SUBJECT: Report on Status of Emergency Re-Equipping of Well C-5 SUMMARY: Pursuant to Section 3-4-6 of the Oro Valley Town Code, this communication fulfills the Authorized Emergency Procurement obligation to provide a full written report. Due to thep oor production of the recently drilled Well, E-7B, the Water Utility requested and received the approval of using the "Emergency Procurement" process for re-drilling Well E-7A. Although the well will not be pp eq ui ed in time to meet the beginning of the 2004 peak summer demand, it will be completed in time to help at the end of the peak summer demand. The Utility also looked at alternative ways of insuring the Town would have additional supply by the g beg innin of the upcoming peak summer demand. The most expedient and beneficial method of accomplishing this would be to re-equip Well C-5. In the recently completed Groundwater Action Plan, conducted by Brown & Caldwell, Well C-5 was identified as a well that can produce additional capacity. The well is currently equipped to produce 1150 gpm. A well performance test was conducted and from the data collected, concluded the well can produce 1800 gpm, an increase of 650 gpm. The upgrade of this well is identified in our 2003-2004 Budget. Duncan Pump was employed to re-equip the well with a new pump/motor and related equipment to produce 1800 gpm. The re-equipping will be completed by April 15, 2004 FISCAL IMPACT: The cost to complete the re-quipping of Well C-5 is estimated to be $100,000.00. Final invoices had not been received at the time of this writing. Upon completion of the well re-equipping, a final project report will be prepared and submitted to Mayor& Council. RECOMMENDATIONS: None required. ATTACHMENTS: Request for and authorizing to procee with emergency procedures. Engineering ivision Admi trat • Water Utility ector //21441,,c Town Manager ORO VALLEY WATER UTILITY MEMORANDUM TO: Chuck Sweet, Town Manager FROM: Alan Forrest, Water Utility Director DATE: January 2, 2004 SUBJECT: Emergency Well Re-Equipping, Well C-5 CC: David Ruiz, Engineering Division Administrator Robert Jacklitch, C.I.P. Project Manager In our recent conversation regarding the 2003-2004 well drilling and equipping program, we discussed the Water Utility's need to secure additional well capacity to meet the projected peak demand for this coming summer. Due to the poor production of the recently drilled Well, E-7B, we requested and received the approval of using the "Emergency Procurement" process for re- drilling Well E-7A. Since our discussion, the Utility has also looked at alternative ways of insuring the Town could have additional supply by the beginning of the peak season, April 15, 2004. The most expedient • and beneficial method of accomplishing this would be to re-equip Well C-5. In our recently completed Groundwater Action Plan, conducted by Brown & Caldwell, Well C-5 was identified as a well that can produce additional capacity. The well is currently equipped to produce 1150 gpm. We conducted a well performance test and from the data collected, concluded the well can produce 1800 gpm, an increase of 650 gpm. Per this memo we are requesting the use of the "Emergency Procurement" process to award a contract to a local contractor to re-equip Well C-5. The upgrade of this well is identified in our 2003-2004 budget (attached) under "Existing System Upgrades" as "Rehab Wells to Gain 600 gpm". We will solicit three quotes and will award the contract based on the total cost and the ability to complete the required work no later than April 15, 2004. Our engineering estimate is $ 100,000.00. Based on the information above and in accordance with the Town of Oro Valley's S.O.P. No. 2, authorization by Mayor Loomis is requested for "Emergency Procurement" for re-equipping Well C-5. Please advise staff when authorization has been approved. Should you have any questions in this regard,please call me at 229-5010. • MEMORANDUM TO: PAUL H. LOOMIS, MAYOR FROM: CHUCK SWEET, TOWN MANAGER DATE: January 2, 2004 SUBJECT: Town Code Section 3-4-6 Emergency Purchases Re-Equip Well C-5 Please see the attached information from the Water Utility Director regarding the request to re- equip well C-5. Town Code Section 3-4-6 (Emergency Purchases) requires your authorization to the purchasing Agent (Town Manager) "to purchase and secure services without complying with the procedures of this article (Purchasing). I request your authorization to proceed with the necessary emergency services to re-equip Well C-5 . I will deliver a verbal report to the Town Council at the regular Town Council meeting of January 7, 2004 as required by Section 3-4-6 of the Town Code. A full written report shall be submitted to the Council at their meeting on February 18, 2004. Your signature below will authorize these emergency purchases. CHUCK SWEET TOWN MANAGER Attachment (1) Approved: ?���i✓� - Date: i� 0 5/ PP Mayor Paul H. Loomis TOWN OF ORO VALLEY WATER UTILITY •ENTERPRISE FUND FISCAL YEAR 2003-2004 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL(PAGE# 2 ) . CURRENT YEAR. BUDGET YEAR 2002-2003 ESTIMATED DEPARTMENT MANAGER 2003-2004 DESCRIPTION , BUDGET ACTUAL , REQUEST REVIEW _T C APPROVAL i CAPITAL OUTLAY-WELLS 605-311-907 Replace Well E-7 $600,000 $100,000 $500,000_ $500,000 $500,000 Re-equip Well C-4 $10,000 $123,000 $0 $0 $0' _ Abandon Wells E-5 and E-6 $45,000 $64,000 $0 $0 $0 _ Abandon Wells E-7&Campo Bello(3) $0 $0 $96,000 $96,000 $96,000 Rehab Wells to gain 600 gpm $0 $0 " $0 $500,090 $500,000 SUBTOTAL WELLS: $655,000 $287,000 $596,000 $1,096,000 $1,096,000 CAPITAL OUTLAY-BOOSTERS 605-311-908 Countryside Booster Upgrades $250,000 $441,000 $0 $0 $0 WP#1 Upgrade $212,500 $286,000 $0 - - $0 " $0 Deer Run Upgrade $50,000 $0 $0 $0 $0 Crimson Canyon Upgrade $150,000 $0 $0 $0 $0 Woodbume Upgrade $25,000 $12,000_ $0 $0 $0 Rancho De Oro Upgrade $25,000 $0 $0 $0 $0 Naranja Booster new tank $0 $7,000 $0 $0 $0 El Con D-Zone Bstr-Design/Const. $0 $0 $500,000 $500,000 $500,000 SUBTOTAL BOOSTERS: $712,500 $746,000_ $500,000. $500,000 $500,000 CAPITAL OUTLAY-MAINS 605-311-909 Deer Run-Allied Signal Interconnect $50,000 $0 $0 $0 $0 _ Linda Vista Main Extension $40,000 $33,600 $0 $0: • $0 North La Canada 16"Main - _$188,375 $75,000 $113,375 $113,375 $113,375 Tangerine:La Canada to 1st Ave(widen) $700,000 $400,000 $522,350 $522,350 . $522;350 Lambert Ln.west of La Canada . $150,000 $0 $0 $0 $0 Calle Loma Linda _ $100,000 $100,000 $0 $0 $0 .1st Ave/Palisades E Zone(DPW) $150,000 $1,200 $500,000 • - $500,000 $500,000 Lambert Ln.Box Culvert $40,000 $4,800 $0 $0 South La Canada 8"Main(DPW) $0 $70,000, $387,000 $387,000_ ($387,000, Naranja 12"Main $0 $603,851 $0 $0 $0 Service Replacement Del Webb Blvd- $0 $0 $50,000 $50,000 $SO,p00) SUBTOTAL MAINS: $1,418,375 $1,288,451- $1,572,725 $1,572,725 $1,572,725 _ . Cap-Out.Detail.worksheets.xls -- 1 v - I 1 1h : %It') 1 -.-,11I i 4 ' • A f LS C\I r '�� J... >- ; ,1 Q .. J.. ILI 7 ',";5T-P,,, 't c ft Q dZ .11 (' D CT { N V • get ' i { , Y �V IST i ..,... , } } , i r S >. .: i { • , i i ,r • Ai t / j E :. f C) 1 • 3 i i s • • I • ' I i t I 1 w • i , , ...... ...,,J . (),.. ,......_...,.__ _ .„., ..., ..........i.:...........ii ..,. C's1 ,,,, . .,.. ', • Sey 1 _ u } 1 . ' ti , • iiii-i . i • r/ • 0 4! i.' 1 i _- ,„•.-. Ci , .r tt} l I , i 1 t : . • i a _ 1 l 4 411 .r.:1-:.''''..-::::,.---);T...:....'-'.''''...:::i'-......1 1', ..•. '' ' •' 1 • i • r • r • i• is w _ , oo OP' , J11i « 1 r - r 'S' , 1 , : 1 i } : i ' ' '-..''''' 1 '.• ' ' ' i : '. ; i li ',....-----------/./ ; 0 i.,.-..,::;-••,.:-.'......',-..:<:.<.2.,--,..,..:...„ i , i - 1, 1 5y5ySy1 w i `I TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 18, 2004 TO: HONORABLE MAYOR & COUNCIL FROM: Paul K.Nzomo, RE Engineering Division Manager SUBJECT: Resolution(R) 04- 09 Resolution No. (R) 04 - 09 a resolution authorizing the execution of an intergovernmental agreement ( IGA) with the State of Arizona for the HURF Exchange for La Canada Drive Extension: Tangerine Rd to Moore Rd. Project No. OV 30 00/01 09 SUMMARY: As a political subdivision of the State of Arizona in Pima County, the Town of Oro Valley receives Federal Surface Transportation Funds through the Pima Association of Government (PAG). The administration of these funds is extremely complex and time consuming and therefore has typically delayed transportation improvement projects for many years. Pursuant to Arizona Revised Statues, Section 28-6993(f)Arizona Department of Transportation (ADOT) HURF Exchange program provides local governments the opportunity to exchange Surface Transportation Program monies for state highway funds. The HURF Exchange Program allows local jurisdictions the ability to manage the project design outside the federal process. The federal process requires a tremendous amount of time to complete the transportation improvement projects. Public Works staff plans on utilizing the attached standard intergovernmental agreement with the State of Arizona for the HURF Exchange program to accelerate additional road projects. ATTACHMENTS: 1. Resolution(R) 04- 09 2. Copy of ADOT standard IGA • FISCAL IMPACT: The state has approved the exchange of$270,000 for Design in 2004, $215,100 for Right of Way in 2004, $2,250,000 for construction in 2007 and 2008. In order to advance construction in 2004 the Town has applied for HELP loan through ADOT. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 RECOMMENDATION: Public Works staff recommends the approval of the attached standard IGA with the State of Arizona through the adoption of the attached resolution. SUGGESTED MOTION: The Council may wish to consider one of the following motions: I move to approve Resolution(R) 04 - 09 OR I move to deny Resolution(R) 04 - 09 vt i \ Paul Nzom P.E, Engineering iv. Manager iii ' L1 - Willi 1 A. Jansen,T ta' ngineer /v .41 i 0 - 1 Chuck Sweet, Town Manager RESOLUTION NO. (R)04- 09 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF ORO VALLEY AND THE STATE OF ARIZONA TO UTILIZE THE HURF EXCHANGE PROGRAM FOR THE LA CANADA DRIVE EXTENSION: TANGERINE ROAD TO MOORE ROAD. WHEREAS, ORO VALLEY is a political subdivision of the State of Arizona, is vested with all the rights, privileges and benefits, and entitled to immunities and exemptions granted municipalities and political subdivisions under the Constitution and laws of the State of Arizona and the United States; and WHEREAS, the La Canada Drive Extension: Tangerine Road to Moore Road Project is necessary for the public's health, safety and welfare in order to provide for the safe and efficient movement of traffic; and WHEREAS, pursuant to Arizona Revised Statues, Section 28- 6993(0 local governments may exchange Surface Transportation Program monies for state highway funds so named by the State the HURF Exchange Program; and WHEREAS, the TOWN COUNCIL deems it necessary in the interest of providing for health, safety and welfare of the citizens of the TOWN OF ORO VALLEY to enter into an intergovernmental agreement with the State of Arizona for a HURF Exchange for the La Canada Dirve Extension: Tangerine Road to Moore Road Project. THEREFORE, BE IT RESOLVED, BY THE MAYOR AND THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: That the Mayor is authorized to execute the intergovernmental agreement on behalf of the Town of Oro Valley. . . PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 18tblay of February2004. TOWN OF ORO VALLEY Paul H. Loomis,Mayor ATTEST: APPROVED AS TO FORM: Kath yn E. Cuvelier, Town Clerk Mark Langlitz, Town Attorney 4111Q I Arizona Department of Transportation Ira Intermodal Transportation Division ADOT 206 South Seventeenth Avenue Phoenix, Arizona 85007-3213 Janet Napolitano Bill Higgins Governor Acting State January13, 2004 Engineer Victor M.Mendez Director 4°.�31415 OP N Mr. Paul Nzomo '' Engineering Division Manager ' ` Of /�y/�� I' T Town of Oro Valley O 11000 North La Canada Extension Oro Valley, AZ 85737-7015 � l� Reference: AG Contract No. KR03-1764TRN ADOT ECS File: JPA 03-127 TRACS: HF 09701 R, 01D& 02C Project: HRF-ORV-0-797 Dear Mr. Nzomo Enclosed are three original contracts and Attorney Approval forms for signature regarding the above subject agreement, which defines the responsibilities of the Town of Oro Valley and the Arizona Department of Transportation. Please obtain the appropriate official signatures and return all signed contracts, Attorney Approval form and the Resolution by the Town required to enter into this agreement. Return all originals to the attention of Arizona Department of Transportation, Engineering Consultant Section 205 S. 17th Avenue Phoenix, Arizona 85007, Mail Drop 616E Please note: Do not date the first page or make other entries. An original recorded contract will be returned upon final execution. Should you have further questions please do not hesitate to call me at (602) 712-8998. Sincerely, f, r ff !r .,C.•.Al Iy (ti Lisa Yahraus Joint Project Coordinator Engineering Consultant Section CC: Bill Snarr630E 13Jan2004 ly 4/:Arizona r 1 .fi/a j f I ,f 2001 Award Recipient JPA 03-127 APPROVAL OF THE TOWN OF ORO VALLEY ATTORNEY I have reviewed the above referenced intergovernmental agreement between the DEPARTMENT OF TRANSPORTATION, INTERMODAL TRANSPORTATION DIVISION, and the TOWN OF ORO VALLEY, an agreement among public agencies which, has been reviewed pursuant to A.R.S. section 11-951 through 11-954 and declare this agreement to be in proper form and within the powers and authority granted to the Town under the laws of the State of Arizona. No opinion is expressed as to the authority of the State to enter into this agreement. DATED this day of , 2004. City Attorney AG Contract No. KR03-1764TRN ADOT ECS File: JPA 03-127 Project No. HRF-ORV-0-797 TRACS No. HF 097 01R, 01D & 02C Item No.: N/A Section: La Canada Extension HURF Exchange Program INTERGOVERNMENTAL AGREEMENT BETWEEN THE STATE OF ARIZONA AND TOWN OF ORO VALLEY THIS AGREEMENT is entered into , 2004, pursuant to Arizona Revised Statutes, Sections 11-951 through 11-954, as amended, between the STATE OF ARIZONA, acting by and through its DEPARTMENT OF TRANSPORTATION (the "State") and TOWN OF ORO VALLEY acting by and through its TOWN COUNCIL (the "Town"). I. RECITALS 1. The State is empowered by Arizona Revised Statutes Section 28-401 & 28-6993(g) to enter into this agreement and has delegated to the undersigned the authority to execute this agreement on behalf of the State. 2. The Town is empowered by Arizona Revised Statutes Section 9-240 to enter into this agreement and has by resolution, a copy of which is attached hereto and made a part hereof, resolved to enter into this agreement and has authorized the undersigned to execute this agreement on behalf of the Town. 3. The State has approved the exchange of $270,000.00 Highway User Revenue Funds (HURF) in Fiscal Year 2004 to the Town for the design of improvements for La Canada Extension, and such funds will be repaid to the State by withholding from the Pima Association of Governments (PAG) federal funds and the obligation authority for federal funds in the amount of$279,850.00 in Fiscal Year 2004 . 4. The State has approved the exchange of $215,100.00 Highway User Revenue Funds (HURF) in Fiscal Year 2004 to the Town for the Right-of-Way Acquisition for La Canada Extension, and such funds will be repaid to the State by withholding from the Pima Association of Governments (PAG) federal funds and the obligation authority for federal funds in the amount of$222,948.00 in Fiscal Year 2004 . 5. The State has approved the exchange of $2,250,000.00 in Highway User Revenue Funds (HURF) in Fiscal Year 2007 to the Town for the construction of improvements for La Canada Extension, and such funds will be repaid to the State by withholding from the Pima Association of Governments federal funds and the obligation authority for federal funds in the amount of$2,332,087.00 in Fiscal Year 2007. Page 2 JPA 03-127 5. The State has approved the exchange of $2,250,000.00 in Highway User Revenue Funds (HURF) in Fiscal Year 2008 to the Town for the construction of improvements for La Canada Extension, and such funds will be repaid to the State by withholding from the Pima Association of Governments federal funds and the obligation authority for federal funds in the amount of$2,332,087.00 in Fiscal Year 2008. THEREFORE, in consideration of the mutual agreements expressed herein, it is agreed as follows II SCOPE OF WORK 1. The Town will: a. Provide design documents of the improvements contemplated for La Canada Extension to the State. Provide the State suitable documentation of design together with invoices. b. Be responsible for any additional funds required for design of the project. Comply with all applicable State laws, rules and regulations. c. Invoice the State in an amount not to exceed $270,000.00 for reimbursement for the costs of design. d. Invoice the State in an amount not to exceed $215,100.00 for reimbursement for the costs of Right-of-Way Acquisition. e. Call for bids and award one or more construction contracts for the project. Administer same and make all payments to the contractor(s). Be responsible for any additional funds required to complete the project. f. Invoice the State for 30% of the available funds in FY 2007 for the construction cost at the start of construction. g. Invoice the State for 30% of the available FY 2007 funds for project construction cost, at the 60% stage, and the final 40% of FY 2007 funds at the completion of 100% construction for FY 2007. h. Invoice the State for 30% of the available funds in FY 2008 for construction cost. Invoice 30% of the available FY 2008 funds for construction cost at the 60% stage, and 30% of available FY 2008 funds at the 90% stage for construction. i. Upon final project review, by the Town, PAG, and the State representatives, invoice the State for the remaining ten percent in FY 2008 of the project construction cost at the one hundred percent project completion stage. j. Be responsible for any additional funds required for construction of the project, and for any claims for extra compensation for whatever reason. Comply with all applicable State laws, rules and regulations. k. Upon completion, approve and accept the project as complete and provide maintenance. Provide ADOT with a letter documenting the notice of the approval and acceptance of the project. Page 3 JPA 03-127 2. The State will: a. Within 30 days after receipt and approval of a design invoice, advance the Town in an amount not to exceed of$270,000.00 in HURF funds for design. b. Within 30 days after receipt and approval of a Right-of-Way Acquisition invoice, advance the Town in an amount not to exceed of$215,100.00 in HURF funds for Right-of-Way Acquisition. c. Within 30 days after receipt and after award of construction project, advance the Town an amount not to exceed thirty percent in FY 2007of the construction amount. d. Within 30 days after receipt and approval of construction invoices, advance the Town HURF funds in the amount for each stage of the construction. e. Within 30 days after receipt and approval of construction invoices for the remaining ten percent of the project construction, advance the Town HURF funds in the final ten percent amount of the $225,000.00 for construction. f. Withhold from PAG, federal funds and the obligation authority of federal funds $279,850.00 in fiscal year 2004 for design. g. Withhold from PAG, federal funds and the obligation authority of federal funds $222,948.00 in fiscal year 2004 for Right-of-Way Acquisition. h. Withhold from PAG, federal funds and the obligation authority of federal funds in the amount of $2,332,087.00 in fiscal year 2007 for construction. i. h. Withhold from PAG, federal funds and the obligation authority of federal funds in the amount of $2,332,087.00 in fiscal year 2008 for construction. III. MISCELLANEOUS PROVISIONS 1. The State assumes no liability under this agreement. The Town assumes full responsibility for the design, plans and specifications, reports, the engineering in connection therewith, cost over-runs and claims. It is agreed that the State's participation is confined solely to advancing highway user revenue funds; that any damages arising from carrying out, in any respect, the terms of this agreement or any modification thereof, shall be solely the liability of the Town and that the Town hereby agrees to save and hold harmless and indemnify from loss the State, any of its departments, agencies, officers or employees from any and all cost and/or damage incurred by any of the above and from any other damage to any person or property whatsoever, which is caused by any activity, condition, or event arising out of the performance or nonperformance of any provisions of this agreement by the State, any of its departments, agencies, officers and employees, the Town, any of its agents, officers and employees, or any of its independent contractors. Costs incurred by the State, any of its departments, agencies, officers or employees shall include in the event of any action, court costs, and expenses of litigation or attorneys' fees. 2. This agreement shall remain in force and effect until completion of said Project; provided, however, that this agreement, except any provisions herein for maintenance, which shall be perpetual, unless assumed by another governmental entity, may be canceled at any time prior to the award of a construction contract, upon thirty (30) days written notice to the other party. 3. This agreement shall become effective upon filing with the Secretary of State. 4. This agreement may be canceled in accordance with Arizona Revised Statutes Section 38-511. Page 4 JPA 03-127 5. The provisions of Arizona Revised Statutes Section 35-214 are applicable to this contract. 6. In the event of any controversy, which may arise out of this agreement, the parties hereto agree to abide by required arbitration as is set forth for public works contracts in Arizona Revised Statutes Section 12-1518. 7. All notices or demands upon any party to this agreement shall be in writing and shall be delivered in person or sent by mail addressed as follows: Arizona Department of Transportation Town of Oro Valley Joint Project Administration Town Clerk 205 S. 17th Avenue—Mail Drop 616E 11000 North La Canada Drive Phoenix, AZ 85007 Oro Valley, AZ 85737-7015 8. This agreement is subject to all applicable provisions of the Americans with Disabilities Act(Public Law 101-336, 42 U.S.C. 12101-12213) and all applicable federal regulations under the Act, including 28 CFR Parts 35 and 36. The parties to this agreement shall comply with Executive Order Number 99-4 issued by the Governor of the State of Arizona and incorporated herein by reference regarding "Non- Discrimination". 9. Non-Availability of Funds: Every payment obligation of the State and the Town under this contract is conditioned upon the availability of funds appropriated or allocated for the payment of such obligation. If funds are not allocated and available for the continuance of this contract, this contract may be terminated by the State and the Town at the end of the period for which the funds are available. No liability shall accrue to the State and the Town in the event this provision is exercised, and the State and the Town shall not be obligated or liable for any future payments or for any damages as a result of termination under this paragraph. 10. In Accordance with Arizona Revised Statutes Section 11-952, (D) attached hereto and incorporated herein is the written determination of each party's legal counsel that the parties are authorized under the laws of this state to enter into this agreement and that the agreement is in proper form. IN WITNESS WHEREOF, the parties have executed this agreement the day and year first above written. TOWN OF ORO VALLEY STATE OF ARIZONA Department of Transportation By By PAUL LOOMIS DALE BUSKIRK, Acting Division Director Mayor Transportation Planning Division ATTEST By KATHRYN CUVELIER G:03-127-Hurf-Lacanada Extension Clerk of the Town 13Jan 2004 ly ........_ . F TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 18, 2004 TO: HONORABLE MAYOR & COUNCIL FROM: Jim Hossley Operations Division Manager SUBJECT: Resolution No. (R) 04- 10 , a resolution of the Mayor and Council of the Town of Oro Valley, Arizona, approving authorization for the Mayor to accept the bid and award of contract to Jani-King of Tucson for the Annual Custodial Maintenance Contract. BACKGROUND: This project (Project No. DPW/FM/03/04-1 Annual Custodial Maintenance Contract) is to provide custodial maintenance services for all public facilities in the Town of Oro Valley, 12 facilities totaling approximately 68,500 square feet. In response to the advertisement for bids, the Town received two complete bid proposals. The bid proposals were opened by Town staff at 1:00 P.M. on February 2, 2004. The following is a summary of the bids received along with the engineer's estimate: 1. Jani-King of Tucson $ 71,949 2. D.L. Lerew $ 108,600 Engineer's estimate $ 87,680 ATTACHMENTS: 1. Resolution (R) 04 10 FISCAL IMPACT: The General Fund is the designated source for this contract. RECOMMENDATIONS: Public Works staff recommends the awarding of this contract to Jani- King of Tucson through the adoption of the attached resolution. SUGGESTED MOTION: The Town Council may wish to consider one of the following motions: TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 I move to approve Resolution Number (R) 04 10 . Or I move to deny approval of Resolution Number (R) 04 10 . ,— , , \\\ -\ L , ,, _.,,if ____ \ _ William A. Jansen, P.E., to ' Engineer d� Chuck Sweet, Town Manager RESOLUTION NO. (R) 04-10 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, APPROVING AUTHORIZATION FOR THE MAYOR TO ACCEPT THE BID AND AWARD OF CONTRACT TO JANI- KING OF TUCSON FOR THE ANNUAL CUSTODIAL MAINTENANCE CONTRACT. WHEREAS, the custodial maintenance of all Town facilities in order to provide for a safe and clean environment that is necessary for Town employees and the public health, safety, and welfare; and WHEREAS, the Town Council deems it necessary, in the interest of providingfor the health, safety, and welfare of the citizens of Oro Valley, to authorize the Mayor to contract with Jani-King of Tucson for the Annual Custodial Maintenance Contract to clean, dust, empty trash, mop, vacuum, strip and wax, and burnish Town facilities as required by the contract. THEREFORE, BE IT RESOLVED, BY THE MAYOR AND THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: That Mayor is authorized to accept the bids and award the contract to Jani-King of Tucson for the Annual Custodial Maintenance Contract to clean, dust, empty trash, mop, vacuum, strip and wax, and burnish Town facilities as required by the contract. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 18th day of February, 2004. TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Mark Langlitz, Town Attorney Date Date • TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 18, 2004 TO: HONORABLE MAYOR& COUNCIL FROM: Jim Hossley Operations Division Manager SUBJECT: Appointment of Two New Members to the Oro Valley Storm water Utility Commission. Background: Councilman Wolff, Leann O'Brian (Stormwater Utility Commission Chair) and Jim Hossley (Operations Division Manager) interviewed five talented Town of Oro Valley citizens for appointment to two vacant positions on the Stormwater Utility Commission. One of the appointments is to a position which has approximately two years remaining in its term; the other is for an appointment to a position which has approximately one year left in its term. The two recommended appointees selected for your consideration have a broad range of experience and backgrounds. The interview team recommends the following individuals for appointment to the Oro Valley Stormwater. Utility Commission: Mr. Ihor Kunasz (appointment for a 2-year term) Mr.Peter Salonga (appointment for a 1-year term). ATTACHMENTS: 1. Recommended appointee applications SUGGESTED MOTION: I move to appoint Mr. Peter Salonga to the Storm Nater Utility Commission for a one-year term expiring October 30, 2004 and Mr. Ihor Kunasz to the Storm Water Utility Commission for a two year term expiring October 30, 2005. Town Engineer �r - '4 Town Manager 1 • 1611i iy,R1.. K Ey°3 .y X Jn 41 ORO VALLEY VOLUNTEER APPOINTMENT APPLICATION Dear Oro Valley Citizen: We appreciate your interest in the Town of Oro Valley. This informational form,when completed,will allow us to quickly process your application. A list describing the Town's Boards and Commissions is attached for your reference.Also attached is Resolution No.(R)02-107,reflecting the procedures surrounding the appointment process to Boards Your application will remain on file for two years from date of receipt. Your supplying 1 ing this data will greatly assist us in understanding how we can best use your talents and experience. We thank you kindly for volunteering to serve the Town. Please note: No volunteer shall serve on more than one standing Board at any time and must have resided in the Town for 1 year. Please return to the Town Clerk's Office, 11,000 North La Canada Drive,Oro Valley,Arizona 85737. Name 5'14\ L oti&A PffThR LastFirst — Middle �3 ti- PLArTE ' , Home Address 1/2 Home Phone 9Y- Business Phone hone 2' 2Email rilse 0/0cv e e r Number of Years in Oro Valley 6 (Must be a resident of the Town for 1 year). 5///0 Signature/2/4 Date Please indicate the board or commission you wish to join: LS-7DA?)(4 6(1/6 7.-t. 17:- Please listy our volunteer services in Oro Valley and with other organizations including any boards or commissions on which you have served:(board/commission,civic,educational,cultural,social,etc.) r' z AA) S O c, D T'11 cso� Cf52c- fi How does our previous volunteer service prepare you for the board or commission appointment for which you have Y applied? Please describe an issue considered at a meeting of the Board or Commission for which you are applying. ,i7iv EL v p a w A)4" Pps fob 6e A/7 � � 1 /AJ Ts 7� 1114T in. 9y � G x'14 i\i7 Aror Have you attended the Citizens Planning Institute? Are you willing to attend? Briefly describe your educational/vocational background. g.�s. cam' p-f Ai G WA s C��'6Td� d " ps lg. E ,4�Z/26 C't t � �,� , m � N � � IF DESIRED,ADDITIONAL INFORMATION MAY BE ATTACHED www.townoforovallev.com 01/03 c •} st rM1 ; ORO VALLEY VOLUNTEER APPOINTMENT APPLICATION Dear Oro Valley Citizen: We appreciate your interest in the Town of Oro Valley. This informational form,when completed,will allow us to quickly process your application. A list describing the Town's Boards and Commissions is attached for your reference.Also attached is Resolution No.(R)02-107,reflecting the procedures surrounding the appointment process to Boards Your application will remain on file for two years from date of receipt. Your supplying this data will greatly assist us in understanding how we can best use your talents and experience. We thank you kindly for volunteering to serve the Town. Please note: No volunteer shall serve on more than one standing Board at any time and must have resided in the Town for 1 year. Please return to the Town Clerk's Office, 11,000 North La Canada Drive,Oro Valley,Arizona 85737. NameU±4Al — Last ,, 0 2% _ Home Phone Business Phone _ Email _ Number of Years in Oro Valley (iv_ 3 z (Must be a resident of the Town for 1 year). Signature C-14),Z%, r Date q_l_�� 05 _— Please indicate the board or commission you ish to join:_ ?ry tA) Please list your volunteer services in Oro Valley and with other organizations including any boards or commissions on which you have served:(board/commission,civic,educational,cultural,social,etc.) CANKDIt el-(tne, Va/(t How does your previous volunteer service prepare you for the board or commission appointment for which you have applied? Please describe an issue considered at a meeting of the Board or Commission for which you are applying. Have you attended the Citizens Planning Institute? /4\/0 Are you willing to attend?— -- — �� Briefly describeD 6:eoicr) �. your educational/vocational background. 6,.Qp\,00ps - "( i-_-isP___rDY;b(A‘..41 14a VU • ____/L ► Diadbmjw770 j'1 IF DESIRED,ADDITIONAL INFORMATION MAY BE ATTACHED «Vww.townoforovalle.�.comr747i ke 01/03 5,t 1\/0 d I 7. 1,1/0, D 6c a cia.; .,refarc � l a rZ ow‘ Z 00 , MEMORANDUM TO: Mayor & Council FROM: Susan Baczkiewicz, Admin Asst to the Town Manager DATE: February 18, 2004 SUBJ: Stormwater Utility Commission Appointments Transcribed below is a message from Mr. lhor Kunasz at 11 :34 a.m. today. Mr. Kunasz is one of the volunteers that is recommended for appointment to the Stormwater Utility Commission; Item #G. Susan, this is Thor Kunasz and I have your letter here regarding the nomination. Unfortunately, I still (with my doctor) I still have a good three (3) months before I am going to be fully recovered. And considering that plus some of the other responsibilities 1 have with other organizations, I don't think it would be fair forme to be nominated for this position. So, regretfully, I must decline and I hope it doesn't cause too much of a mess, you know, because I see that you have the nominations for tonight. So, I do apologize, but I don't think that 1 would be doing a good enough job, you know, considering my present situation. So, again, I am very sorry but I feel that I must decline. Thank you very much. (Telephone Number) 877-9171 should you need to talk to me. Attachment c: Chuck Sweet, Town Manager Kathi Cuvelier, Town Clerk Jim Hossley, Operation Division Manager 141/(?/ 0 ° 4q` TOWN OF ORO VALLEY f1 ;z 11000 N. LA CANADA DRIVE . 4* = ORO VALLEY, ARIZONA 85737 �s4"F�...�� 'may` r�I. t. ',; � Y Administrative Offices (520)229-4700 Fax(520)297-0428 www.townoforovalley.com OONDEo19 February 12, 2004 Mr. Ihor Kunasz Oro Valley, Arizona 85737 Re: Stormwater Utility Commission Dear Mr. Kunasz: Thank you for taking the time to interview for appointment to the Stormwater UtilityCommission. The interview panel encountered very qualified individuals theposition, and you were chosen to be recommended to the Town Council for for appattend You are welcome to attd the Regular Council Meeting on . Wednesday, February18, 2004 at 7:00 p.m. as the Town Council makes all final e y� decisions in regard to appointment to the Boards and Commissions of the Town. Again, thankyou for your interest in volunteering in the Town of Oro Valley. 9 � Sincerely, OFFICE OF THE TOWN MANAGER P9--":17 Susan I. Baczkiewicz Administrative Assistant Attachment: Council Communication TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 18, 2004 TO: HONORABLE MAYOR & COUNCIL FROM: Robert Jacklitch, Project Manager SUBJECT: Project No. OV21-10-03 & OV21-08-03 C and D Zone Main Extension Oro Valley Water Utility SUMMARY: Per the direction of Mayor and Councilthrough h the 2003-2004 Capital Improvement Budget of the Oro Valley g • - wereprovided for the acceptance of public bids for the following project: Water Utility, plans and specifications p Project No. OV21-10-03 and OV21-08-03 C and D Zone Main Extension Oro Valley Water Utility This project consists of two water main extensions: "C and D" zones in the vicinity of Lambert and First Avenue. The new "C" zone main in will increase fire flow capacity and add system reliability which serves Home Depot,the Target Center and surrounding neighborhoods.nei hborhoods. The main will be located near Avenida Vallejo along ambert Lane and First Avenue tp o Home Depot. It is 12-inch ductile iron pipe and approximately 2,800 linear .;et. • "D" First Avenue will be relocated outside the proposed roadway improvement. The The existingzone main on Fir . • and Naranja. It will be 12-inch ductile iron pipe about 1,900 linear feet. A new project lies between Lambert pressure reducing station will be constructed alongFirst Avenue. Several existing services will be relocated and include several new fire hydrants. Bothprojects will be constructed per Oro Valley Potable Water Standards, Tucson Water Standards, and American Water Works Association and in accordance with Pima County Department of Environmental Quality Standards. improvementsthe firstyear of our five year capital improvement plan and in the the Oro Both are identified in Valley Potable Water System Master Plan 2003. The C zone main is an expansion related project and D zone is an existing system improvement. ATTACHMENTS: Attachment A Bid Opening Tabulation Attachment B Location Map FISCAL IMPACT.• The total amount lowest bid is Trinity Southwest Contractors and Engineers LLC bid of $499 339.00. The engineer's construction cost estimate is with a � $605, Utility's The Utilit 's Water Project Revenue Bonds, Series 2003 are available in the current year budget for construction. • TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 RECOMMENDATIONS: A. We recommend the award of Contract No. OV21-10-03 and OV21-08-03 to Trinity Southwest Contractorsg and Engineers LLC, with the lowest bid in the amount of$499,339.00. B. Direct the Water Utility Director to prepare a Notice of Award to Trinity Southwest Contractors and p Engineers LLC and transmit said Notice alongwith the Contract Agreement and Bond forms for execution. C. Direct the Water Utility Director to issue the Notice to Proceed in accordance with the requirements of the Contract Agreement upon the receipt of the Contract Agreement. D. Authorize the Water UtilityDirector to execute Contract Change Orders and/or Supplemental Agreements incidental to the prosecution of Work. E. Direct the Town Clerk to hold the bid bonds from all bidders until such time that a Contract Agreement has been executed. SUGGESTED MOTION: move to approve the award of Contract No. OV21-10-03 and OV21-08-0-3 to Trinity Southwest Contractors and Engineers LLC, Or I move to /1 / Project f ager er • W. : Utility Dir or Town Manager Attachment A ,i\LLEY q,4/ Q �O Q- ti 0 } °UNDED'\ sz Bid Opening Tabulation H b n ..- 4r-' CD 0 � r znH o zy R" . o �. •y O • R. n ,-..- -• n ''• o 0 01:1 n n d ° o �' cr 7:J g o n o ►� cD o O tt " P" CD g R° 5-'' P ••• CD .. n ° O ff- * MI Z C `� W C) r `,?' • • ` 1 ►�• dn , CD H o1 H C y v, H N 00 H � CD o = < w = '_' -p--.1 0 w1 LA = ° n (A `,--, ,.., cp CA O Enn cn Op ‹ 0 v a .. .. CD .. ., p .. O 0 > n > cr'-' > > > '-ii > :-3 > >< Ei-', P'' NP NGS NNo NN � >Cla < •c 00 oo oo � Oo op p � CD J Vcm tail (J�-a; to p�t ?D-- O J O J O J UQ1J CD .� '-+, y Oci), o, _., Q " n'- 4 � Lu w Cn O i, 4, z -• ar O N PCi to Z *C! Cirj , - ,.. 6 pt = • c Cr.g ' 0-3 it n- 7: c > > 3 o up >t"" � O a N y � ° 4 n C CDD COn Ott > ►.< .< > x tri Z r co a cD cD a a ati. '� Pt*i rtcnvJ cn cn v) cn N b ,� O y x k N 3 r O N up ,,, ~ N , N < Z ,.. 0i.4 z oy , O w ' , r e * V1 ril M"' ?-;'• Cli \\ ,. . a a a a a co rf,'• ;',' 5-• 0-3 P •N4 'Ns-D cn cn cn cn cn cn ,••••,- 2 2 1; (1) ,\, ' 0 C4 y a b-I -. ,-< .< ..< ,-< ,-< ,-< 0dCC.6, `N v) v) cn v) ct v) a. CD FA: %. a. 0-1 '-‘ ---", rV) b43 kA kA &!) kA cn" CT o, v, v, Lu - �l �1 00 J -4, w ►--, ►--, N CC N w Cc ►-r D w — w .CT O W td Co OT 00 O `O '-•• O O O O O O O Attachment B ��LLEY A/i, o O 0 .y;,. °NDED Location Map .. ..tom ,. .r • - • • -y, x_ •.. . - ..." '. .- -:.� .. .�. ... "• ,' � - .. a t t • - r • } - , _. r. • • • . . •,,. .. . cit • .• •-.• — .... - •••• .• .2. •' . '.'''7:- - .........•••''''' .•••...................,..... ......,';'...'. 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' , FTrS .,.„.„:, ...,. . .. . . . . .� • v t� L, • ..R ...:1,...„..ir :.:..,:,. ...:::..... .n.::...... a,, .�•. . w tri �,, ,Q .• ..- - .. - ''-' • . .-.-- ' '.... . L) 114.. (i-crl . - • . • - . . • • ,,„,,-Q • - . . • • . IEI • '.'r■ , m• • . ... -.'"- -':- .' 2 o1A iii. _ . ... . ...'. -,. -...--•. ' Is,' . -4 - ..... . . ....•,. • .. Li. ,, . . . . . . . .. . . . . . • .... . ..••,.... . ...,. „. ,m, - t_..., . 11/4 . .. .. . . . .. • „ • •.......• • . • . ,. _ , .i. . . . . ro ,t..._... .-----.r e . • . . ... • L.. • • . . , . . . . . . .. . . . •ft.. . . . • • .. . . . . , . . . . .. . . . . ... . . , . - .. • . . . . , . . . . .. . . . . . . . , • . . .. • . . , . .. . •. ... . •, • .: ...•:. ••• • . . . . . • . • . . . . . . . .. • „ . .. • . ..• . . • . ,:. . . . . , . . .. .. . . . . . . ., . . . . ; • . . • • . • . • . . . • . .. .. . . . . • • . . . . .. . . . . . . . . . . . . . • . . •. • . . . . . 1..--- . • . . •. . . . . • . . •. . . . . , •• • .- . (.....) • . . •. ,... • .. , . •. ., . . . .,.... • • .... . .. ..,..„ ... • • . . • . . , .,. . • ........) ,. •. . . . . ... . . . • . . . . • . • • . • • . . .. , . .. • • . . . . . . . . 0 -• . • . . . . . •,... . ••• ;. . . ... . , . . . . .. • .. . . . . . • . •..,.•: .. Ct . • . . .••:• ... . . . • , • • . : . . . .., • - Ca..... • . . . • . . . . • - • • • . , . . • • .... • • z.. ,• . .• • • . . . . • .. .. . . . .•. • .. . . . . . . , . . • •.. •• • . .,,, . , . . .. . . , ... (i) • ;t • . • • TOWN OF ORO VALLEY 'OUNCIL COMMUNICATION MEETING DATE: FEBRUARY 18, 2004 TO: HONORABLE MAYOR & COUNCIL FROM: Bryant Nodine, AICP, Planning and Zoning Administrator SUBJECT: FISCAL YEAR 2003-2004 PLANNING AND ZONING WORK PLAN BACKGROUND Annually, prepares the Town and adopts a Planning and Zoning work plan. The Work Plan (per Zoning Code Article 1-402A) coordinates Town staff work regarding development review, land use plans, and Zoning Code amendments by listing specific projects, their status, and the recommended priority for completion. The Plan was reviewed by the Commission on July 1, 2003 and adopted by Town Council on August 6, 2003. The purpose of this item is to report the status of projects. PROGRESS REPORT -- 2002-2003 WORK PLAN ITEMS The official 2002-2003 Work Plan and Project Report charts are attached herewith. New information is shown in italics. LANNING & ZONING COMMISSION The Commission reviewed the workplan update on February 3. They recommend adding: (1) review of the submittal requirements for rezoning; and (2) the sign code criteria for review to the work plan immediately included. the Boards and Commissions By-Laws. Those items have been RECOMMENDATION Staff recommends the changes to the 2003-2004 Work Plan items and priorities as presented. SUGGESTED MOTIONS I move for approval of changes to the 2003-2004 Planning and Zoning Work Plan. OR I move to approve the 2003-2004 Planning and Zoning Work Plan with the following changes: i ATTACHMENTS: / bet:- Exhibit A: 2003-04 Work Planp Update Table Plann = d oning Administrator Community Development Director F:\Admin PZ\P&Z Commission\03 Work Plan Progress Report to TC.doc r `` Town Manager 2 -11 O �. ,_ gaititotoilii: o a c Et -- 5- n _ 0 ,::,i,:,,,,: :,, :i. 2 - tt rrj rD P-6 a. cry ►— OL 's:71 g• o,2. (4 r a vE J (4 p �.5-' 2 i k� ,-L.3- c :.,.,,i,-., •t ,J ms`s. OR -, S'' r ie ;;;.',';:-.-4,4'-",:',,,',:'„ti,',,:+ri 2 ,c.. c, CD CD O CD m > }...( 0_, .... 0 ,,, ,,,,,,,,::::.•,:„---- '6. °- '-,4-; Pi: 2 5. co rD F'2, . R 'i•D,' Pi) = rD C 'rip E5 a ° ro F. cs O O O. ►•-� K ''''','":''''''1 phD o rD Ct Fc � CQ-CD *O CD hTli '''.:!':-;1:al It 1 • nACO• OL CCD ca.• ^ "'• Oi 0,–, cr;'..' 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The Work Plan (per Zoning Code � y� p p p Article 1-402A) coordinates Town staff work regarding development review, land use plans, and Zoning Code amendments by listing specific projects, their status, and the recommended priority for completion. The Plan was reviewed by the Commission on July 1, 2003 and adopted by Town Council on August 6, 2003. The purpose of this item is to report the status of projects. PROGRESS REPORT -- 2002-2003 WORK PLAN ITEMS The official 2002-2003 Work Plan and Project Report charts are attached herewith. New information is shown in italics. LANNING & ZONING COMMISSION The Commission reviewed the workplan update on February 3. They recommend adding: (1) review of the submittal requirements for rezoning; and (2) the sign code criteria for review to the work plan immediately items the Boards and Commissions By-Laws. Those have been included. RECOMMENDATION Staff recommends the changes to the 2003-2004 Work Plan items and priorities as presented. 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CD CD ' gilillikli (7 CD n U � cD A' 3 x. ti '',1 '8 a i:;* o a -6. -, Ilialliti:1 itilliNi - `,.z.i 2- k.< VJ V/ /•r�• V '� Y iiV.-� Q' � F r-•�•� �tf:�O c Or CD w ''0 `G C• CD O CD O oci) CZ CD CSD 5• 2 •iiii;:,-• ,i,i:::1,',1.:-:.;,,.,:i.: NSID O 0 D N. �, .� C• p CD i:. - p q) r..* n* Sp 9On CA CD cy) . 0 n rsi. e-t_ • n 0 .-* r#V.-q-ir•-4:-.','-i C CD O cn C CD IIIIIIC ,f t n g e.,.. a ,_, ,--1 tef.'21.42in'i CD r-* t C 0 0 C ,x ' CD O 0 '" _- TOWN OF ORO VALLEY 2 COUNCIL COMMUNICATION MEETING DATE: February 18, 2004 TO: HONORABLE MAYOR& COUNCIL FROM: Alan Forrest, Water Utility Director SUBJECT: Presentation of Status of Reclaimed Water System Project SUMMARY: In an effort to keep the Town Council and the public informed as to the status of the Town's reclaimed water system project, staff has agreed to provide frequent updates during regularly scheduled Mayor and Council meetings. Our next update is scheduled for the meeting of Februaryl 8, 2004. For the February 18th meeting, we will be making a PowerPoint presentation that will recap the progress made on this project to date. In particular, we will present the current status of the reclaimed water system design and schedule of implementation. Our engineering consultant on the project, CH2M-HILL, is a major partner in the development and implementation of this project and will assist in providing information to the Mayor and Council through these scheduled updates and other informational meetings during the life of the project. Xi—,..D. 41— Water Utility Director IF 101 „ 4 Town Manage TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 18, 2004 TO: HONORABLE MAYOR & COUNCIL FROM: Bryant Nodine, AICP, Planning and Zoning Administrator SUBJECT: FISCAL YEAR 2004-2005 CAPITAL IMPROVEMENTS PROGRAM BACKGROUND The Capital Improvements Program (CIP) implements funding for projects identified in the Oro Valley General Plan by developing a prioritized schedule of short-range and long-range community capital needs, evaluating projects, and analyzing the community's ability and willingness to pay for them in the most cost-effective way. The CEP is the method by which Oro Valley will determine future infrastructure requirements and plan the financing of facilities and equipment to provide services over a five-year period. Capital Projects are those which: o cost over $10,000, o have an expected useful life of two years or more, and o become an asset of the Town. Staff initiated the CIP process in September in accordance with Section 1-402 G of the Oro Valley Zoning Code Revised. The process included a Technical Advisory Committee (TAC) and Staff, to analyze Community needs, gather public input, and develop a prioritized CIP. The resultant CIP, attached herewith, will, if adopted by the Town Council, form the basis for the next fiscal year capital budget. STAFF REPORT Project Funding Recommendations The CIP TAC had two meetings in January to prioritize and recommend funding for all the CIP projects submitted. A summary of that work is shown on pages 5 through 12 of the attached Draft CEP document. For the General Fund projects, all the assumption projects were selected first. Assumption Projects are: -...those deemed absolutely essential to the operation of the Town, involving ongoing operating capital purchases to replace existing equipment outlined by the departmental equipment replacement program or having designated funding for all or a majority of the project or for vehicle replacement. " The assumption projects used all projected available funds and did not provide funding for two items that did not absolutely meet the definition of assumption projects, but nevertheless are critical: (1) the Fire Inspector Vehicle (if the position is funded); and (2), the Sound Wall at Catalina Verde Town Homes, which was an agreement in the annexation process. The TAC recommends that the latter be funded from another source than the General Fund, due to the effect the $300,000 cost would have on the Town's ability to fund the assumption projects. In the event that more funds become available, the TAC ranked the remaining General Fund projects using the approved criteria. TOWN OF ORO VALLEY OUNCIL COMMUNICATION Page 2 The Highway User Fund projects were reviewed by the TAC and were accepted as ranked in the order presented by the Department of Public Works. The TAC did not specifically indicate which projects should be funded and which not because it appeared that the budget number were still very preliminary. The Town-wide Development Impact Fee projects were reviewed by the TAC, but not ranked as these are primarily funded by outside sources (they meet the definition of assumption projects) and because the Town is committed to these projects through the regional transportation planning process. These are presented in the CIP to show the road projects that are planned for the next five years in order to better coordinate all projects. Other Recommendations The TAC, at its final meeting, recommended changes to the CIP process. These are shown on pages 13 and 14. PLANNING AND ZONING COMMISSION ACTION The Commission considered the attached information on February 3 and recommended the CIP to Town Council with the blanks regarding available budget in Table 1 filled in (it is anticipated that this information will be available for the Council meeting), and with the repair of the bathrooms at James Kreigh Park included as an assumption project if it is not funded this fiscal year. RECOMMENDATION It is recommended that the Council approval of the attached CIP with the recommendations of the Planning and Zoning Commission. MANAGER'S RECOMMENDATION The Town Manager recommends that the CEP attached herewith, be considered by Council, to be included in, and ultimately adopted with, the tentative budget on June 16, 2004. SUGGESTED MOTIONS I move to approve the FY 2004-05 CIP as presented by the TAC and modified by the P&Z Commission. -OR- I move to delay adoption of the FY 2004-05 CIP until an Operating and Maintenance budget for FY 04/05 has been presented to the Town Council. ATTACHMENTS Ati Draft FY 2004-05 Through 2008-09 CIP Plannt .►. Zo c g Administrator F:\PROJECTS\CIP\2004-05\Staff Reports\TC Report 021804.doc - Co•• u 'ty Develo L I ent Director / 7 -d. 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C:4 ti O z PROJECT SHEET FY 2004— '05 CAPITAL IMPROVEMENTS PLAN REQUEST FOR FUNDING PROJECT NAME: Number: Department: Department Priority: 1. Project Description: 2. Project Location (if applicable): 3. How does this project improve public health, safety, and welfare? 4. How does this project support stated community goals? 5. How does this project impact the Town's fiscal resources, A.) if funded B.) if not funded? A. B. 6. How does this project have an effect on Town's service levels, A.) if funded B.) if not funded? A. B. 7. How does this project impact Operation and Maintenance costs for the Town? 8. Does this project answer a threatening litigious situation or a legal mandate? 9. Is this project coordinated with other project(s) to create significant savings of time, money, and convenience? 57 PROJECT BUDGET (All Costs in Thousands-4, 000) CAPITAL COSTS Please list (in thousands of dollars) the total project cost, the capital funds requested from the Town, all probable outside funding sources that could defray the Town's costs, funds carried forward from previous years, and funds that were banked in previous years in anticipation of the project. Fiscal Total Town Outside Funds Outside Funds Carry Banked Year Cost Funds Amount Source Amount Source Forward Funds 2004— `05 $ $ $ $ $ $ 2005 — '06$ $ $ $ $ $ 2006— `07$ $ $ $ $ $ 2007 — `08$ ,$ $ $ $ $ 2008 — `09$ $ $ $ $ $ OPERATING AND MAINTENANCE (O&M) COSTS Please list (in thousands of dollars) the total operating and maintenance costs including additional personnel, leases, and so on associated with this project. List cost savings and the source of the savings (efficiency improvements, deferred costs, etc.) in the Savings columns. The "Total Cost" for each year is the costs minus the projected savings. Fiscal Total Costs Projected Savings Projected Savings ear Cost Personnel Other Amount Source Amount Source 2004— `05 $ $ $ $ $ 2005 — `06 $ $ $ $ $ 2006— `07 $ $ $ $ $ 2007— `08 $ $ $ $ $ 2008 — `09 $ $ $ $ $ 58 ' TOWN OF ORO VALLEY 4 COUNCIL COMMUNICATION MEETING DATE: FEBRUARY 18, 2004 TO: HONORABLE MAYOR & COUNCIL FROM: Roxana Garrity, Deputy Town Clerk SUBJECT: PUBLIC HEARING — APPROVAL OF AN APPLICATION FOR A SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR FAMOUS SAM'S #17 LOCATED AT 8058 N. ORACLE ROAD SUMMARY: An application by Mr. Mark Lauren Rhude and Mr. Albert Lauren Rhude has been submitted for a Series 12 (Restaurant) Liquor License for Famous Sam's #17 located at 8058 N. Oracle Road. In accordance with Section 4-201 of the Arizona Revised Statutes, the application was posted for 20 days commencing November 5, 2003 on the premises of the applicants' property. No protests were received during that time period. Chief of Police Daniel Sharp has conducted a background investigation on the applicants and has no objections *^ the approval of the Series 12 Liquor License. (Series 12 Liquor License Description: Allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food.) ATTACHMENTS: 1. Memorandum from Police Department 2. Liquor License Application 3. Arizona Department of Liquor Licenses and Control Description SUGGESTED MOTION: I move to approve the request for a Series 12 Liquor License for Mark Lauren Rhude and Albert Lauren Rhude at Famous Sams #17 located at 8058 N. Oracle Road. O D4:-z/ m- t Head c „ 4Town Manager 0-17EY ,,,„ 11000 N. La Canada Dr. TOro Valley, Arizona 85737 Phone (520) 229-4900 FAX (520) 797-2616 h, A �'�� �> k? � www.ovpd.org DANIEL G. SHARP, Chief of Police f> ALS ��-s{z�� +t otY�'-71 ."f7KAY_: S_TAY A ClpEp19 ORO VALLEY POLICE DEPARTMENT "INTEGRITY, PRIDE, EXCELLENCE" TO: Kathryn Cuvelier ‘ aniel G.FROM: � Sharp RE: Background �Investigation, Application for Liquor License Famous Sam's #17, 8058 N. Oracle Road. Mark Lauren Rhude and Albert Lauren Rhude. 4 the Oro ValleyOn January 20, 200 Police Department completed the standard background on the Famous Sam's Restaurant and Principals Mark Lauren Rhude and Albert Lauren Rhude. The Oro ValleyDepartmentPolice has no objection for the issuance of a liquor license to the Famous Sam's #17 Restaurant located at 8058 N. Oracle Road. ARIZONA DEPARTMENT OF LIQUOR LICENSES & CONTROL 1 * �t401,44 y 400 W Congress #1 W Washington 5th Floor800 � Tucson AZ 85701-1352 Phoenix AZ 85007-2934 : (520) 628-6595 (602) 542-5141 ����� APPLICATION FOR LIQUOR LICENSE ,,,, Llir . -7, D y' i 1 TYPE OR PRINT WITH BLACK INK ,, Nov. Agents, Partners, Stockholders, Officers, or Managers acti olv�ed tri-the day to day Notice: Effective?`ov1, 1997, All Owners, . , �,U . • Department approved liquor law training course or provide prooiof attendance within the last operations of the business must attend a pp q five years. See page 5 of the Liquor Licensing requirements. SECTION 1 This application is for a: SECTION 2 Type of ownership: / INTERIM PERMIT Complete Section 5 0 J.T.W.R.O.S. Complete Section 6 14, 15, 16, 17 0 INDIVIDUAL Complete Section 6 • n NEW LICENSE Complete Sections 2, 3, 4, 13, ' t./ Complete Section 6 ❑ PERSON TRANSFER (Bars & Liquor Stores ONLY) 0 PARTNERSHIP Com P Complete Sections 2, 3, 4, 11, 13, 15, 16, 17 2.CORPORATION Complete Section 7 0 LOCATION TRANSFER (Bars and Liquor Stores ONLY) 0 LIMITED LIABILITY CO. Complete Section 7 Complete Sections 2, 3, 4, 12, 13, 15, 16, 17 0 CLUB Complete Section 8 ❑ PROBATE/WILL ASSIGNMENT/DIVORCE DECREE 0 GOVERNMENT Complete Section 10 Complete Sections 2, 3, 4, 9, 13, 15, 17 (fee not required) , 0 TRUST Complete Section 6 GOVERNMENT Complete Sections 2, 3, 4, 10, 13, 15, 16, 17 0 OTHER Explain _ SECTION 3 Type of license and fees: LICENSE#: 1 rA 10 6 )*1 ,,t,JS 1 . 2. Total fees attached: $ faA 0-t I. Type of License. 9 .. - 4 PPL I CA T10 N EE AND INTERIM PERMIT FEES (IF APPLICABLE) ARE NOT REFUNDABLE. A service fee of$25.00 will be charged for all dishonored checks (A.R.S. 44.6852) SECTION 4 Applicant: ( All applicants must complete this section) i co(ap4 . Mr. I. Applicant/Agent's Name: Ms. OU() (\A AV LAU g7Ur ) (Insert one name ONLY to appear on lice e) Last First Niddk Partnershi /L.L.C.. Aq C pi C- . 6101V .1+' (Exactly as it appears on Articles of inc.or Articles of Org.) >AS sS •s Name. frM1' '�'13. Bushes 1 � kA ,d -� � ... ,� appears on the exterior ofpremises) r' � 11, t 1i' (Exactly as it �� 4. Business Address: rocl_ 711 &kci...-E . . . MA- M3 (Do not use PO Box Number) City OUNTY Zip Residence Phone: -- business located within the incorporated limits of the above city or town? YES 511NO 6. I s the bus 1n � 7. Mailing Address: ('900 E. ----4,\Que� 774Cf City State Zip 8. Enter the amount paid for a 06, 07, or 09 license: $ . (Price of License ONLY) '- DEPARTMENT USE ONLY Accepted by: ,, ,- Date: ("; 104 Lic. # i I D 551 $0 i Fees: 1 c. IGA) Application Interim Permit Agent Change Club F. Prints TOTAL i PROCESSING APPLIC IONS TAKES APPROXIMATELY 90 DAYS, AND CIRCUMSTANCES 0I-"ITLN RESULT IN A LONGER WAITING PERIOD. You AA t lON D REGARDING PLANS FOR A GRAND OPENING, ETC.,BEFORE FINAL APPROVAL AND ISSUANCE OF THE LICENSE. ‘,,, • CA' LIC 0100 11/2000 .;' - *D a led individuals requiring special accommodation, please call (602) 542-9027. 4G 1 • A , SECTION 5 Interim Permit: 1. If you intend to operate business while your application is pending you will need an Interim Permitursuant to A.R.S. 4 P -203.01. 2. There MUST be a valid license of the same type you are applying for currently issued to the location. 3. Enter the license number currestly at the location. Z 0 �0 4. Is the license currently in use? 10 'ES 0 NO If no, how I. • has it been out of use? ATTACH THE LICENSE CURREItiTL ' ISSUED AT ' 1 LOCATION TO THIS APPLICATION. 1, tit1 ' T • • , declare that I am the CURRENT 0 WINTER, AGENT, CLUB MEMBER, (Pent full name PARTNER, TOCKNOLDER OR •1.EE th- t.ated license and location. i/ State of • � X ..�• County of _ The forego. g instrument was acknowledged before me this (S-ig iatu re) day of91-C(. 1.t.cta. igz O b 7 Day of Month Month Year My commission expires on: 7Y1 / 200 :,�,� . ,, _ • (SigaRfriCONNOLEVRY PUBL: ) .. ''`' . KATHLEEN M. EC K a Public-State of Ariz PIMA COUNTY My Comm.Expires Mar.12,2006 SECTION 6 Individual or Partnership Owners: EACH PERSON LISTED MUST SUBMIT A COMPLETED FORM "LIC010]",AN"APPLICANT"TYPE FLN'GERPR1 T CARD,AND$24 FEE FOR EACH CARD. 1. Individual: Last First Middle % Owned Residence Address City State Zip Partnership Name: (Only the first partner listed will appear on license) General-Limited Last First Middle % Owned Residence Address City State Zip • ❑ ❑ ❑ ❑ ❑ ❑ • ❑ ❑ % (ATTACH ADDITIONAL SHEET IF NECESSARY) 2. Is any person, other than the above, going to share in the profits/losses of the business? 0 YES 0 NO 2 r , • SECTION 5 Interim Permit: 1. If you intend to operate business while your application is pending you will need an Interim Permit pursuant to A.R.S. 4 -203.01. There MUST be a valid license of the same type you are applying for currently issued to the location. 3. Enter the license number currently at the location. / I 3oq9, Q 4. Is the license currently in use? YES 0 NO If no, how long has it been out of use? ATTACH THE LICENSE CURRENTLY ISSUED AT THE LOCATION TO THIS APPLICATION. I / /%y /�� , � , declare that I am the CURRENT L ICENSEE of the stated license and (P ruu fullname) location . I have read this application and the contents and all statements are true, correct and complete. A :a-- State of Cou my of k /7— )( >4"--;/-41 The foregoing instrument was acknowledged before me this y ,I /61: - r'° te r• VAN► `A� r` ' j1/� Year — •~nnh, av of Month 4 `�^ w— NOTARY P'IE -ARiZO My c orrrmtsijo4 1e xpists on. T r.; /3,\ .t.0%til\i'\ (Si naturt of NOT: Y PUBLIC) SECTION 6 Individual or Partnership Owners: EACH PERSON LISTED MUST SUBMIT A COMPLETED FORM "LICOl01",AN"APPLICANT"TYPE FINGERPRINT CARD,AM)S24 FEE FOR EACH CARD. ndividual: Last First Middle % Owned Residence Address City State Zip o. Partnership Name: (Only the first partner listed will appear on license) General-Limited Last First Middle % Owned Residence Address Cif,/ State Zip T - l ❑ ❑ r �. D ❑ ❑ s D (ATTACH ADDITIONAL SHEET IF NECESSARY) 2. Is any person, other than the above, going to share in the profits/losses of the business? 0 YES 0 NO 2 ` ` . . 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Z r 4,tf k C' L.- -1 I ,-C •01a, ..-4•7:i ...., „,;...r.„).77_,.:,,, •,- ---:-,.1 1 ---,,A timil. ..,..:,- -,r1....,r,z--!.-:,...--- t,':•',:.:','-'. n_ rirrw.„..-t/,;,17.,...,,,,,,,,:ir ,_, ..,7....„,.._ ..,,,eizeik,e.,,",„,,. ,_., .„.:,, 0 r,,, :.; ..,,. . .,...... ...,43,...,,.:.... •....... ..............,.... ,. :::. ..-.„._ ,. ..._,%,... „..._ 2..kl,„, .„.. k,,..,, .v,_ -v 1,.._:..,....H.e::---:...:...;.•#4,,,l_;....... „..,,,7?„2,..4::i.it,'\.,,).17,,,....,. ..-tita..r•--;:17,Ttli _ ft .tl,N, k sti• • .4.NA'•',1 ;.•:--;'••'-'‘'; :t.j..-.., .,i°7441. ,. (xi) ki.. --v--4,‘ee. ,r,-,-„.0,,jr,--k.,,,,,,..,- ,„,,,,._„.,,,..z,,,,, ,.*1 - ” ,t,'' ,' ,..::: i ,.',,c;I:4 7:•`:,It-,:,-4,i 1 i r e.:?'I's -*;-1 ii., -',..Li- \‘'-V .....,i : 1.4:,....:i •-tc4r:''.-11--- ;::: __. ., -.4zti•:•: >.•.:',VP:: - : i . (1) ,, ° 1—'4 ,. ._,... ti: •-•• ••• ,*.'- ''i:'''' Z tra ,- r ;i4-., -,,-. t"--1 t. • •o- .,,3:.:. r •._ ..::.::. • .. .. : .. oitg-tte -..: 6 )''''''"Ii *. ,.,./ H -1;,w?-::-: "..----k 1.--,_;:,:-:,-.. :;:;-:,...,1 i 4744 *-,,--• -.--...• ,V, >11 r -__...., A • . . SECTION 7 Corporation/Limited Liability Co.: a. 17 EACH PERSON LISTED MUST SUBMIT A COMPLETED FORM"LIC0101",AN'A.PPLICA.NT"TYPE FLNGERPRINT CARD,AND S24 FEE FOR EACH CARD. 17;c CORPORATION Complete questions 1, 2, 3, 5, 6, 7, 8. 0 L.L.C. Complete questions 1 2, 4, 5, 6, 7 and attach copy of Articles of Org. and Operation Agreement. � 1. Name of Co rationfL.L.C.: LAig'Ef\M)ea ' (Exactly as it appears on Articles of Inc. or Articles of Org.) 2. Date Incorporated/Organized. • t State where Incorporated /Organized: ft--- --- i Corporation Commission File No.: 07 (2c.11� -/ Date authorized to do business in AZ: fH /6 /7) 3. AZ Corpor , 4. AZ L.L.C. File No: Date authori zed to do business in AZ: 5. Is Corp./L.L.C. non-profit? 0 YES FNO If yes, give IRS tax exempt number: 6. List all directors/officers in Corporation/L.L.C.: Last First Middle Title Residence Address City State Zip , iq- 0,P M---‹-N-- LAuleaA , 6-Es-. . . ‘ ., , ._ . (ATTACH ADDITIONAL SHEET IF NECESSARY) 7. List stockholders or controlling members owning 10% or more: pct First Middle 5", Owned Residence Address City State Zip ik la Alt Ini _. ck rek, 6) -,,I.Nte /1-1 MaE I I 14 i /R1,. ec ‘111.1 1 I • t it ' (ATTACH ADDITIONAL SHEET IF NECESSARY) 8. If the corporation/L.L.C. is owned by another entity, attach an ownership, and director/officer /members disclosure for the parent entity. Attach additional sheets as necessary in order to disclose real people. SECTION 8 Club Applicants: EACH PERSON LISTED MUST SUBMIT A COMPLETED FORM "LIC0101",AN"APPLICA'N'T"TYPE FLNGERPRINT CARD,AND$24 FEE FOR EACH CARD. 1. Name of Club: Date Chartered: (Exactly as it appears on Club Charter) (Attach a copy of Club Charter) 2. Is club non-profit? 0 YES 0 NO If yes, give IRS tax exempt number: 3. List officer and directors: Last First Middle Title Residence Address _ City State Zip . (ATTACH ADDITIONAL SHEET IF NECESSARY) 3 SECTION 9 Probate, Will Assignment or Divorce Decree of an existing or Bar Liquor Store: 9 1. Current Licensee's Name: (Exactly as it appears on license) Last First Middle 2. Assignee's Name: Last First Middle 3. License Type: License Number: Date of Last Renewal: 4. ATTACH TO THIS APPLICATION A CERTIFIED COPY OF THE WILL, PROBATE DISTRIBUTION INSTRUMENT, OR DIVORCE DECREE THAT SPECIFICALLY DISTRIBUTES THE LIQUOR LICENSE TO THE ASSIGNEE TO THIS APPLICATION. SECTION ]0 Government: (for cities, towns, or counties only) 1. Person to administer this license: Last First Middle 2. Assignee's Name: Last First Middle A SEPARATE LICENSE NfUST BE OBTAINED FOR EACH PREMISES FROM WHICH SPIRITUOUS LIQUOR IS SERVED. SECTION 11 Person to Person Transfer: Questions to be completed by CURRENT LICENSEE (Bars and Liquor Stores ONLY). 1. Current Licensee's Name: Entity: (Exactly as it appears on license) Last First Middle (lndiv.,Agent,etc.) 2. CorporationlL.L.C. Name: (Exactly as it appears on license) 3. Current Business Name: (Exactly as it appears on license) 4. Current Business Address: 5. License Type: License Number: Last Renewal Date: 6. Current Mailing Address (other than business): 7. Have all creditors, lien holders, interest holders, etc. been notified of this transfer? 0 YES 0 NO S. Does the applicant intend to operate the business while this application is pending? 0 YES 0 NO If yes, complete section 5, attach fee, and current license to this application. 9. I hereby relinquish my rights to the above described license to the applicant named in this application and hereby declare that the statements made in this section are true, correct and complete. I, , declare that I am the CURRENT OWNER, AGENT, CLUB MEMBER, PARTNER, (Print full name) STOCKHOLDER or LICENSEE of the stated license. I have read this section and the contents and all statements are true, correct and complete. State of County of X The foregoing instrument was acknowledged before me this (Signature of CURRENT LICENSEE) day of Day of Month Month - 'Year My commission expires on: (Signature of NOTARY PUBLIC) it SECTION 12 Location to Location Transfer: (Bars and Liquor Stores ONLY) APPLICANTS CANNOT OPERATE UNDER A LOCATION TRANSFER UNTIL IT IS APPROVED BY THE STATE. 1. -rent Business Name and Address: (Exactly as it appears on license) 2. New Business Name and Address: (Do not use PO Box Number) 3. License Type: License Number: Last Renewal Date: 4. What date do you plan to move? What date do you plan to open? SECTION 13 Questions for all in-state applicants: Distance _itto nearest school: UD1. ft. Name/Address of school: i3i,'ij cii 14Plic 9&-ili (Regardless of distance) % E Li Hp C IA / id. (t 2. Distance to nearest church: 43‘Q 00 ft. Name/Address of church: --.5 .LA u N ill , co) (Regardless of distance) il- 3. t am the: ❑ LESSEE D SUBLESSEE IF OWNER PURCHASER (of premises) t 76-1 3 - 4. If the premises is leased give lessors name and address: ( \)‘ 4a. Monthly rental/lease rate $ . What is the remaining length of the lease? yrs. mos. 4b. What is the penalty if the lease is not fulfilled? $ or other (give details - attach additional sheet if necessary) What isthe total business indebtedness of the applicant for this license/location excluding lease? $ Jü Q0 0 5. PP � Does any one creditor represent more than 10% of that sum? tlk YES ❑ NO If yes, list below. Total must equal 100%. Last First Middle % Owed o C'S'3 ... (ATTACH ADDITIONAL SHEET IF NECESSARY) SPECIFIC / /1/4 6. What of business will this license be used for? (BE ) • r1l1... - • 7 . Has a lice e, or a transfer license for the premises on this application been denied by the state within the past o ne (1)year? ❑ YES O If yes, attach explanation. 8. -,es any spirituous liquor manufacturer, wholesaler, or employee , have any interest in your business? ❑YESNO CY 9. Is the premises currently licensed with a liquor license? YES D NO if yes, give license number and licensee's name: License# �- o. 1,,,ckl— Exa ctl as it a ars on license} 1�ameDo[� Q frp • v 5 SECTION 14 Restaurant, or Hotel-Motel Applicants: 1. Is there a valid restaurant or hotel-motel liquor license at the proposed location? V YES El NO If yes, give licensee's name: _, tiL j Li 1 MD and license#: _l_a_V,) Q4f A Last First Middle 2. if the answer to Question 1 is YES, you may qualify for an Interim Permit to operate while your application is pending; consult A.R.S. Section 4-203.01; and complete Section 5 of this application. 3. All restaurant applicants must complete a Restaurant Operation Plan (Form LIC0114) provided by the Department of Liquor. 4. Do you understand that 40% of your annual gross revenue must be from food sales? IR YES 0 NO SECTION 15 Diagram of Premises: (Blueprints not accepted, diagram must be on this form) 1. Check ALL boxes that apply to your licensed premises: EcP Entrances/Exits 0 Liquor storage areas 0 Drive-in windows Patio enclosures q_Service windows Under construction: estimated completion date 2. Restaurants and Hotel/Motel applicants must explicitly depict kitchen equipment and dini ng facilities. 3. The diagram below is the only area where spirituous liquor is to be sold, served, consumed, dispensed, possessed, or stored. Give the square footage or outside dimensions of the licensed premises. dao pi/ DO NOT INCLUDE PARKING LOTS, LIVINGDARTERS, ETC. PC° 1 ,..1 r „ ._ rijo ems” r C:,\' }t1 -1.4 5 hg,srA:c c Pd tLi. OC\ii,'b (-.-Al,Tr&— c 0 . .a 4 .),- ge ,k-- ,,,,i..\\/ ,,,w 5'0 lv'')cJ'43 \a ) 0-4 0',:', -- 'Ts ,54' u`' I L c• ., A-- 'e 5 -,, 6 ics- . , ,,k,c\ / ,\ 5 v et' c z rG U it e o t cc C C/3 ____ 1 AkY\ . ) il' \ 4 \ \ Cc, \A (. \O ___ . _ ry� V v49 , � it1 ,d'4 — IY1-4 y(\\ I Vic,\A'''') tV \11 t Y 1 I , /\© e-\%4\ k \ / ,,,,,, . A. YOU MUST NOTIFY THE DEPARTMENT OF LIQUOR OF ANY CHANGES OF BOUNDARIES, ENTRANCES, EXITS, OR SERVICE WINDOWS MADE AFTER SUBMISSION OF THIS DIAGRAM. SECTION 16 Geographical Data: A SAMPLE FOR THIS SECTION 15 PROVIDED ON THE 13ACK OF'1'Hl, ?AUL. List below the'exact names of all churches, schools, and spirituous liquor out lets within a one half mile radius of your proposed location. 1. A £E(•_ L ++s.0 4412. i\AE—p-(6fL/7r& 1 LL -IZ STT 3. CY/W-tif 4. (19 4 ti 0 5. c ,,i,,)s6 6. A 1 2 /2 L E 7. ti cri , � . � 12 8. ___F , S :4k 2 L ,Jk A f,n 9- ^�r7' 3-) IES .r 1 Sc 1 Pt A C E-C. 10. 4, A f. . r ,, 11. /� T 1 ,It ,. 1 LE--* ' '1) 46 HO' 12. LA PANfiNh 4J1 1 13. 14. 15. (ATTACH ADDITIONAL SHEET IF NECESSARY) A = Your business name and identify cross streets. SECTION 17 Signature Block: I, , declare that: 1) I am the APPLICANT (Agent/Club Member/Partner), malting this (PJV t name o APPLICANT/AGENT listed in ection 4 Question l) application; 2) I have read the application and the contents and all statements are true, correct and complete; 3) that this application is not being made to defraud or injure any creditor, taxing authority, regulatory authority, or transferor; 4) that no other person, firm , or corporation, except as indicated, 1. an interest in •• spirituous liquor license for which these statements are made; and 5) that none of the owners, partners, embers, of r•rs, din i • s . st•• ' olders listed have been convicted of a felony in th e past five (5)years. / . / OF State of County of x The foregoing instrument was ac}mowledged before me this _____AL, (Signature) 5-k-, day of 1! e , ZOO 4/, Day of Month / Month Year My commission expires on: 72/1a/v• i,7---/ 2---°0 • / /•, ---)7/, c C>k 2__________________ (Signature of NOTARY PUBLIC) , 1,36.1,..1.2.9.111111..mwsramincassuon ��— OFFICIAL SEAL +r ...:, KATHLEEN M. ECK , �'*'5 Notary Public-State of Arizona v Ij PIMA COUNTY my COMM.Expires Mar.12,2006 7 SAMPLE GEOGRAPHICAL DATA In the area adjacent to the map provided below indicates your proposed locat. and the exact names of all churches, schools, and alcoholic beverage outlets within a 1/2 mile radius of your proposed location. (See example below) A = Applicant Series 12 01 Pink Elephants Series 06 02 Mama ' s Rest . Series 12 03 Corner Liquors Series 09 04 Joe ' s Groceries Series 10 05 Lions Club Series 14 06 Burgers R Us Series 07 07 Pizza Perfect Series 07 08 Billy Bobs Bar Series 06 Mi . 09 St . Anthonys Church Latrobe 10 St . Anthonys School 1 11 11 Burbank Middle School i '1 Mi . Lockwood 4 2 7 mi . 12 First United Baptist Church 12 • 111111 13 • P40 14 9 8 10 15 A. R. S . Section 4-207 .A reads as follows : Mi . A. No retailers license shall be issued for any premises which are . at the time the license application is received by the Director, within three hundred (300) horizontal feet of a church, within three hundred (300) horizontal feet of a public or private school building with kindergarten programs or any of grades one ( 1 ) through twelve ( 12 ) . or within three hundred (300) horizontal feet of a fenced recreational area adjacent to such school building . 0 _1,0°1 Arbgs fflIminhoN, \I?" f�s inni. . � ?' 1/3/04 LIQ. DEPT. TUCSON I, A. Lauren Rhude, am Sec.-Treas. Of Mar€len, Inc. and Lauremar Inc. which own and operatea and Famous Sam's 415 in Sierra Vista, Famous Sin n,1 at Tucson,andiFamo s Sam's# sCampbell and Irvington in Tucson, Famous Sam' 28 Tuc on. 9 at Broadway and Campbell A. Lauren Rhuk sec.- treas. • 6900 E.TANQUE VERDE • TUCSON, ARIZONA 85715 • (520) 885-2824 • FAX (520)885-2746 HK1LV1':% UtJr ittom-1 llJL,11 I v■ ..j1 V ..., •..,.....,. -- --- -- - . - -- - _ • 1.h1�i� . ,w` ►'►, 400 W Congress #150 gyp �....�...•. Iii W Washington 5th Floor , '; tt .- ,, - Tucson AZ 85701-1352 Phoenix AZ 85007-2934 %� "-•'_' . 520 628-6595 (602) 542-5141 i•1i -5 pTfl 1`� T OPERATION P iN t� RESTAURANT [JEFT. Urrr..LO T LICENSE # I 9,.1 0 2)(T)1 ci jy Make. Model and Capacity of your : Grill ,. 4, F2-ft 7-1--\1 . ) :\ -- 0 rill , , t--L - rt C3tt i 714 -' -- C ' • - •Lc` Oven �..LE — ‘/-4QTY-1 , '� �'� , lf� Freezer ,t-PrA- NI i 1_ ' ' 1 l ca t4f r i , . Refrigerator , . ,j (1_t04- t, /4 i_f_. - 1(%),S ;)= ,-1 31( l c,.5 Sink ,: I _ n — '---Ci' 3 ,4 — Dish f.; • '--I 3 ' is'A Washing : Facilities Arri= C-i�iPlSHv1 i Pa- Food Preparation ens ions f z X �' � ► Counter (Dimensions) � 'Y ill 0 /HS— 1r 1, , Other -5 iit- .1" q.i) =LtInt t4f.w.; filw restaurant: S , Print the name ofyour ..-ie)'f\\S --46 ' 1 3. Attach a copy your our menu (Breakfast, Lunch and Dinner including prices). 4. List the seating capacity for: area of premises [ 9 I a. Restaurantyour premises your of b. Bar area [ + 1e2.- ] c. Total area of your premises [ 1 9 ] y,� 5. What type of dinnerware and utensils are utilized within your restaurant? \.Z Reusable lit 1/4 Disposable is distinct and 6. Does your restaurant have a bar area thatseparate fro the restaura seating? (If yes, public floor space does this area cover). Yes % 0 No what percentage of the p percentage of yourpublic premises is used primarily for restaurant dining? �. What p � (Does not �.�c.. �,. �lude kitchen, bar, cocktail tables or game area.) *1)kabled individuals requiring special accommodations, please call the Department. 1.011 14 05/1')94)1'19r) . 8. Does your restaurant Contain any games or television'? yes 0 No (It'yes, what types and how many'? Pool tables, Video Games, Darts. etc.) fe 0 t --781-Eti—IWKenC/V-L ili`C-CihiliflIF — 3 0 /P0)5 — / Cai 1 ri,P101NE — 2 5-/14,40_ TI t,/,'S ", PfC 'Ec:77a) ti'' ieAc 9. Do you have live entertainment or dancing? ❑ Yes o (If yes, what type and how often?) 10. Use space below or attach a list of employee positions and their duties to fully staff youru b s mess. rP'j 4-t MAYllitG . ;r3..,419r: ' 'aS /.2. ' 'ue S 6 coc+s I, hereby declare that I am the APPLICANT filing this application. I have (Print ful name) read theis application and the contents and all tements true, correct and complete. , r / 01; State of County of Rzy)A... X /114 ,A/ _ - The foregoing instrument was acknowledged before me this (Signatu APPLIC.rN ) g ...9---&- day of 9 -a404( Day of Month Month Year My commission expires on:: ? L4. / a 2_ o 'rip,' f., I (Signature of NOTARY PUBLIC) OFFICIAL SEAL ev' `, KATHLEEN M. ECK �' Notary Public-State of Arizona "r Inoto PIMA COUNTY My Comm.Expires Mar.12,2006 -n L DEPARTMENT OF LIQUOR LICENSES & CONTROL ARIZONA ,� 400 W Con`ress #150 800 W Washington 5th Floor AZ 85007 �-�9�4 � ,�,� � PhoenixTucson AZ 85701-1352 • -.�. _ (520) 628-6595 (602) 542-51416:7-51C1 HOTEL-MOTEL AND RESTAURANT pCEN S-). 1 AUDIT OF SEl S` h k # 2 L1 NSES RECORDS REQUIRED FOR MAKE A COPY OF THIS DOCUMENT AND KEEP IT.vIT- VG _R sI C RECORDS • In the event of an audit, you will be asked to provide to the Department any documents necessary e compliance with A.R.S. §4-205.02(G). Such documents requested may include to deten�ln p however, are not limited to: 1. All invoices and receipts for the purchase of food and spirituous liquor for the licensed premises. If you do not have all food or liquor invoices, please contact your vendors immediately and request copies of missing invoices. These must be available for pick-up at the time of the Audit Interview Appointment. If all food invoices are not available at that time, you may not be given credit for all food sales. 2. A list of all food and liquor vendors 3. The restaurant menu used during the audit period 4. AP rice list for alcoholic beverages during the audit period 5. Mark-up figures on food and alcoholic products during the audit period 6. A recent, accurate inventory of food and liquor (taken within two weeks of the Audit Interview Appointment) Figures 7. Monthly InventoryFi - beeinn ng and ending figures for food and liquor � 8. Chart of accounts (copy) 9. Financial Statements-Income Statements-Balance Sheets 10. General Ledger A. Sales Journals/Monthly Sales Schedules 1 Daily sales Reports (to include the name of each waitress/waiter, bartender, etc. with sales for that day) 2) Daily Cash Register Tapes - Journal Tapes and Z-tapes 3) Guest Checks 4) Coupons/Specials 5) Any other evidence to support income from food and liquor sales B. Cash Receipts/Disbursement Journals 1) Daily Bank Deposit Slips 2) Bank Statements and canceled checks 11. Tax Records A. Transaction Privilege Sales, Use and Severance Tax Return (copies) B. Income Tax Return - city, state and federal (copies) C. Any supporting books, records, schedules or documents used in preparation of tax returns - LIC 1013 05/2003 12. Payroll Records • A. Copies of all reports required by the State and Federal Government B. Employee Log (A.R.S. §4-119) C. Employee time cards (actual document used to sign in and out each work day) D. Payroll records forall employees showing hours worked each week and hourly wages .. The sophistication of record keeping varies from establishment to establishment. Regardless of each licensee's accounting methods, the amount of gross revenue derived from the sale of food and liquor must be substantially documented. REVOCATION OF YOUR LIQUOR LICENSE MAY OCCUR IF YOU FAIL TO COMPLY WITH A.R.S. §4-210(A)7 AND A.R.S. §4-205.02(G). A.R.S. §4-210(A)7 The licensee fails to keep for two years and make available to the department upon reasonable request all invoices, records, bills or other papers and documents relating to the purchase, sale and delivery of spirituous liquors and, in the case of a restaurant or hotel-motel licensee, all invoices, records, bills or other papers and documents relating to the purchase, sale and delivery of food. A.R.S. §4-205.02(G) For the purpose of this section: 1. "Restaurant" means an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. 2. "Gross revenue" means the revenue derived from all. sales of food and spirituous liquor on the licensed premises, regardless of whether the sales of spirituous liquor are made under a restaurant license issued pursuant to this section or under any other license that has been issued for the premises pursuant to this article. 1, (print licensee name): (1446Y 7}"t4 1E.)/3 I Last First Middle have read and fully understand all aspects of this statement. • State of / County nyyKua., of 1 he foregoing instrument was acknowledged before me this X 1.;1 •. �" i . da of s . i , -2_60/7 (Si ature of ensee Day Month Year OFFICIAL SEAL 0_:�•. KATHLEEN M. ECK . ) Notary Public 1a•of ' • 8 MY co i. ire s Ff A ••.. TY i ZOO f 15� 7r? Nly.Comm. • u ��•'� t i Year NOTARY (Sig�nnature of NPUBLIC) MAKE A COPY OF THIS DOCUMENT AND KEEP IT WITH YOUR DLLC RECORDS ADLLC: Arizona Department of Liquor Licenses & Control Page 1 of 2 � q Y: ./ cis A SK. ki. - Arizona Department of Liquor Licenses and Control .0.. ' . ' $:./ - - '.. . NEWS FLASH! NEW RULES RENEWALS ONLINE FORMS 800 W.Washington,5th Floor 400 W. Congress,#150 Phoenix,AZ 85007 Tucson,AZ 85701 Phone:(602)542-5141 Phone: (520)628-6595 Fax(602)542-5707 Fax:(520)628-6620 E-mail: liar©azll.com Hours: Monday through Friday 8:00 a.m.to 5:00 p.m.except holidays. License Types: Series 1 2 ........................ ____ • IML,C Restaurant License .[[[K. ___K[____[[[..,n Non-transferable Home On-sale retail privileges Striving to Seri? '<.ttt°:«t4K:f«Chi<[[K{[K[t,KK<Kh.[♦.�<[.[�..iK<\Kh[[[[(<.[<[ 1 Renewals Note: Terms in BOLD CAPITALS are defined in the glossary. Arizona N II ....SKKKtK,.:-.:,.,..,.AKK°GKt«SttiS,,,,..K[4f<4. .KM.[..t4(....[Ralt[KM[<[[<[[[[N[[m[[[[!<KSPt!!t!<'Pft�!<[a! ..'. ... ...wtMtMttf[... .... .........Kt.[.!t9lsa<(K([ Licensing . ...... ........ ......... .................. ... PURPOSE: �: ;_ ',/ sw......�: :: Allows the holder of a restaurant license to sell and serve ,;•.. 3 spirituous liquor solely for consumption on the premises of an iiitioutast establishment which derives at least forty percent (40%) of its F Information gross revenue from the sale of food. FAQ's --------------- ADDITIONAL RIGHTS AND RESPONSIBILITIES: Laws , restaurant license must file a copyof its OVERVIEW OF THI An applicant for a LICENSING PROLE. About DLL restaurant menu and Restaurant Operation Plan with the application. The Plan must include listings of all restaurant ,,,,,.. ,,,,w,,,,,,,,, , _____ equipment and service items, the restaurant seating capacity, and GLOSSARY OF Query other information requested by the department to substantiate that TERMS the restaurant will operate in compliance with Title 4. raomrn—e-nts- in advance, of any licensee must notify the Department, LICENSING FORM: proposed changes in the seating capacity of the restaurant or dimensions of a restaurant facility. A restaurant licensee must maintain complete restaurant services continually during the hours of selling and serving of spirituous 0 liquor, until at least 10:00 p.m. daily, if any spirituous liquor is to be sold and served up to 1:00 a.m. On any original applications, new managers and/or the person responsible for the day-to-day operations must attend a basic and management training class. http://www.az11.com/lic12.htm 2/3/2004 ADLLC: Arizona Department of Liquor Licenses & Control Page 2 of 2 A licensee acting as a RETAIL AGENT, authorized to purchase and accept DELIVERY of spirituous liquor by other licensees, must receive a certificate of registration from the Department. A PREGNANCY WARNING SIGN for pregnant women consuming spirituous liquor must be posted within twenty (20)feet of the cash register or behind the bar. A log must be kept by the licensee of all persons employed at the premises including each employee's name, date and place of birth, address and responsibilities. Bar, beer and wine bar, and restaurant licensees must pay an annual surcharge of$20.00. The money collected from these licensees will be used by the Department for an auditor to review compliance by restaurants with the restaurant licensing provisions of ARS 4-205.02. AVERAGE APPROVAL TIME: Sixty-five (65)to one-hundred five (105) days. PERIOD OF ISSUANCE: One (1) year with option to renew. FEES: Non-refundable application fee: $100.00 Fingerprint fee per card: Contact Department Interim Permit fee: $100.00 Upon approval: Final fees (full year): $2,000.00 Final fees (half year): $1,750.00 Annual renewal fee (includes SURCHARGE): $585.00 ARIZONA STATUTES AND REGULATIONS: ARS 4-119, 4.201, 4-202, 4-203, 4-205.02, 4-205.06, 4-209(B) (12), 4-209(D)(12), 4-209(J), 4-213, 4-222, 4-261; Rule R19-1-214, R19-1-231. top of page gf/lYVU:dYNNfB'A>Y'"/AYiX'64vefpFW1'/•N44NG5if0,'5494afAtB➢(1XS9'16LNl+YhH�Yi:(NJAD'A'+f5k4r� ft9GX4Kld9➢J.f'bYll➢o.'eVJNbhxfB'!O➢Y/A:?3'G05%BbY6YAf➢Shb'CrJPY•4W1Fi0'6'ftf6iY rr�i....:.. ...:....:.. .•...:-:./A7Mf/ANVY+f33 XiY%YO,�ldbs'.994oS9J9fdJttS HOME PAGE RENEWALS LIOEN5;NG TRAINING: ;N,`ORMv`A.T K)N LAWS ABOUT DLLC QUERY LAWS Y t,,. ADLLC: Arizona Department of Liquor Licenses& Control Copyright;©1997-2003, all rights reserved. design by Tw http://www.az11.com/lic12.htm 2/3/2004 TOWN OF ORO VALLEY "rOWN COUNCIL COMMUNICATION MEETING DATE: February 18, 2004 TO: HONORABLE MAYOR AND COUNCIL FROM: Susana Montana, Planner II ORDINANCE NO. (0) 040,OV9-03-28 TOWN STAFF REQUESTS SUBJECT: PUBLIC HEARING: A ZONING MAP AMENDMENT TO THE RIPARIAN HABITAT PROTECTION OVERLAY DISTRICT TO REMOVE 36 PARCELS FROM THE OVERLAY DISTRICT IN AN AREA LOCATED SOUTH OF THE CANADA DEL ORO WASH AND WEST OF ORACLE ROAD BACKGROUND: The following is a synopsis of relevant actions taken by the Town Council: I. In October 1996, the Town Council adopted an ordinance creating a Riparian Habitat Protection Overlay District which is represented in Article 10-7 of the Oro Valley Zoning Code, Revised (OVZCR). The ordinance was based on a comprehensive inventory of the Town's vegetation and drainageways (McGann et al, 1995). II. In April 2000 the Town Council adopted an ordinance that placed a number of additional properties within the Riparian Habitat Protection Overlay District. The 36 subject parcels (listed in Exhibit A to the attached Ordinance) were included within this group of properties. These parcels were among a resource category labeled as "Degraded Mesquite Bosque"habitat. III. In September 2000, by Ordinance No. (0)00-23, the Town Council amended the Riparian Habitat Protection Overlay District zoning map to address the previously undefined terms "Mesquite Bosque" and "Degraded Mesquite Bosque" by supplementing the categories in the Chapter 2 definition of a riparian habitat. The Council made the following specific changes to the Overlay District zoning map: A. The area located at the confluence of Big Wash and Canada Del Oro Wash, immediately east and south of the eastern end of Palisades Road, was redesignated from "Mesquite Bosque" to "Mesoriparian Habitat"; and B. Three areas were re-designated from "Degraded Mesquite Bosque" to "Intermediate Xeroriparian" habitats. The areas include: 1) Rancho Vistoso Neighborhood 5, north of Tangerine Road, east of Rancho Vistos Blvd. and east of Big Wash; 2) Rancho Vistoso Neighborhood 4 in the Big Wash south of Tangerine Road, northeast of the Catalina Shadows subdivision, and west of Oracle Road; and 3) A cluster of 36 parcels, which are the subject of this item, located south of the Canada Del Oro (CDO) Wash and west of Oracle Road. SUMMARY: The cluster of 36 parcels (see attached location map) located south of the CDO Wash and west of Oracle Road, hich was first classified as "Degraded Mesquite Bosque" in 2000 and then reclassified to "Intermediate Xeroriparian Habitat-B", is being proposed for removal from the Overlay District. The need for reclassification of this area is due to the following: TOWN OF ORO VALLEY TOWN COUNCIL COMMUNICATION OV9-03-28 Page 2 o Classification is by interpretation of aerial photos and it is not always possible to tell the density and type of vegetation from the photos. o Field checks of the interpretation are done on a spot basis only. o The aerials used for the interpretation, though the most current at the time, were over one year old. o After the aerial photo was taken and prior to the riparian map update, 18 of the 36 parcels (50%) within the site were developed or approved for development. Thus the riparian maps may occasionally need to be verified and corrected. Chapter 2 (definition section) of the OVZCR provides the benchmark to base a determination on this issue: RIPARIAN HABITATS: Biological communities occurring in association with an spring, cienega, lake, watercourse, stream, creek, wash, arroyo, or other body of water, either surface or sub-surface, or any channel having banks and beds through which water flows, at least periodically. Riparian habitats may be generally characterized or distinguished into three classes...by a difference in plant species composition, or an increase in the size and/or density of vegetation, as compared to upland areas..." (The section goes on to define the species composition and the vegetative densities for each riparian class.) In sum, availability of a water source, "either surface or sub-surface", and composition/size/density of vegetation are the determining factors. An analysis is summarized below and further detailed in the attached letter report from Harris Environmental Group, who conducted the revised inventory as part of the 2000 update. I. Availability of Water Source • The properties are entirely enclosed by County flood control levees and concrete drainageways that direct water flow away from the site. • As specified in the attached report by Harris Environmental Group, the groundwater table is not sufficiently high to provide for riparian vegetation. "Depth to groundwater is far in excess of levels necessary to support a xero-riparian community." • Development has resulted in the diversion of water flow to other areas. II. Composition/Size/Density of Vegetation • Per the Harris report, "the canopy is relatively open and not representative of a xeroriparian or bosque- like community". "Vegetation on the parcel is widely-spaced and no longer representative of a xeroriparian community". PLANNING COMMISSION ACTION: On January 6, 2004, the Planning and Zoning Commission voted unanimously(7—0) to recommend approval of the zoning map amendment to Town Council. RECOMMENDATION: Tt is recommended that the Town Council remove the 36 subject properties from the Riparian Habitat Protection iverlay District. The subject parcels no longer qualify for their current designation due to development of numerous parcels within the site and its environs, lack of a consistent water supply (water flow and level of water table), and condition of onsite vegetation, the habitat on the parcels. e TOWN OF ORO VALLEY OWN COUNCIL COMMUNICATION OV9-03-28 Page 3 SUGGESTED MOTIONS: 4-07 OV9-03-28 Riparian Habitat Overlay District zoning map I move to approve Ordinance No. (0) 0 p amendment. OR denyOrdinance No. (0) 04 97 OV9-03-28,Riparian Habitat Overlay District zoning map amendment. I move to Attachments: 1. Ordinance (0) 04- 07 2. Location Map 3. Letter Report from Harris Environmental Group , 4 )3,1„.. Pla ' 74• Zonin Administrator /1)141 ..cli:,. Communit Develo•ment Services Director / 9 , , , i 41I Town Manag- F:\OV\OV9\2003\9-03-28\Reports\TC Report.doc e ' ORDINANCE NO. (0)04- 07 AN ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA, AMENDING THE ZONING MAP DEPICTING THE RIPARIAN HABITAT PROTECTION OVERLAY DISTRICT BY REMOVING 36 PARCELS, LOCATED SOUTH OF THE CANADA DEL ORO WASH AND WEST OF ORACLE ROAD AND REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; PRESERVING THE RIGHTS AND DUTIES THAT HAVE ALREADY MATURED AND PROCEEDINGS THAT HAVE ALREADY BEGUN THEREUNDER. WHEREAS, in October 1996, the Town of Oro Valley adopted Ordinance No. (0) 96-31 creating a Riparian Habitat Protection Overlay District, Article 10-7 of the Oro Valley Zoning Code Revised (OVZCR); and WHEREAS, in April 2000, the Town Council adopted Ordinance No. (0) 00-12 which placed a number of additional properties within the Riparian Habitat Protection Overlay District, including the 36 parcels which were designated,a resource category of"Degraded Mesquite Bosque"Habitat; and WHEREAS, Chapter 2 of the OVZCR does not define the Riparian Habitat category of "Degraded Mesquite Bosque". In September 2000, the Town Council amended the Riparian Habitat Protection q Overlay District zoning map to change the "Degraded Mesquite Bosque" designated properties to the "Intermediate Xeroriparian-B" Habitat category of Riparian Habitat defined in Chapter 2 of OVZCR; and WHEREAS, the 36 parcels, attached hereto as Exhibit A, were included in the September 2000 re- designation action (Ordinance No. (0) 00-23) and are currently designated as "Intermediate Xeroriparian-B"Habitat; and WHEREAS, since September 2000, the hydrologic conditions of the area encompassing the 36 parcels have substantially changed due to the cumulative effects of: 1) development of nearby properties; 2) loss of a consistent water supply (diverted water flow and lower level of water table); and 3) deterioration of onsite vegetation due to lack of water, such that the parcels no longer qualify as a Riparian Habitat (see Case Report of OV9-03-28). NOW, THEREFORE, BE IT ORDAINED by the Mayor and Town Council of the Town of Oro Valley: SECTION 1. The Council hereby adopts the zoning map removing the 36 parcels listed in Exhibit A, attached hereto by reference, from the Riparian Habitat Protection Overlay District. SECTION 2. The effective date of the zoning map amendment shall be thirty days after the adoption of this Ordinance by the Town Council. SECTION 3. If any section, subsection, sentence, clause,phrase, or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. SECTION 4. All Oro Valley Ordinances, Resolutions, or Motions and parts of Ordinances, Resolutions or Motions of the Council in conflict with the provisions of this Ordinance are hereby repealed. PASSED AND ADOPTED by Mayor Ma or and Council of the Town of Oro Valley, Arizona this 18 th day of February 2004. Paul H. Loomis, Mayor ATTEST: Kathryn Cuvelier, Town Clerk APPROVED AS TO FORM: Mark Langlitz, Town Attorney Exhibit A to Ordinance No. (0)04- jOV9-03-28) Riparian Habitat Protection Overlay District Zoning Map Amendment The 36 subject properties include the following Parcel Numbers: 224-28-1420 224-28-143A 224-28-1440 224-28-1450 224-28-1460 224-28-1470 224-28-1480 224-28-1490 224-28-1500 220-09-0190 220-09-0180, a portion 224-33-013A 224-33-4670,portion 224-35-0930 224-35-0940 224-35-0950 224-35-0960 224-35-0970 224-35-0980 224-35-0990 224-35-1000 124-35-1010 _24-35-1020 224-35-1030 224-35-1050 224-35-1060 224-35-1070 224-35-1080 224-35-1090 224-35-1100 224-35-1110 224-35-1120 224-35-1130 224-35-1140 224-35-1150 224-35-1160 • • \ ' r- 1002.1 f tr6 *:','.. ?,-- ' '...\\\<<?\\ ' \-,, / )er Air- 0 - 460111 Sam*, \ -----,... 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I iA„AI, 4 ,s G O,I ..--1T,-- Willfr I Ils'' teol$tr 0 to110.,,at I" 4,_ Pii r,-.1 i 'D 1 i 100..4 ....0',0,r:.-,-- .'"Zi ' :: o \ I VI it I II, A I 4 01474 1/I/ .Q.' c‘o IFO ,„ r cw rr/./.„ " -''' 'Nei t...,...,,,N,...jc(N. ''''..'N'''.) %_ ,...L` ❑ N v _0 r- %� < foo ��.� ri O / o D s., \ o Ll 4,,.,,,,,,,,,,,,,./N. .0 0 u z X> :'• I-I v l °° 8czr�0 opo o o � oc� mc loo No°o o0 / ff : \ \\*.\7\ o r/r NJr-Q4..44..........\//:.1j �,� r / -\,..,....\..., r \e"../ " / .,. _ ,....-/ 7 \ . , ' .-'"<\\\, rJ + 0,tbit'›/// ti N ,-,' I \,416(X., / N. r \ S.- e r 1 CD . �� - Current General Plan Conformance Checklist LAND USE ELEMENT Goal 1.1 Preserve Oro Valley's natural Sonoran Desert environment and scenic resources which are an important part of the community's quality of life. Policy View protection shall be an essential aspect of Oro Valley's community design review 1.1E and project approval. Goal 1.2 Promote a compatible mix of land uses throughout the Oro Valley Planning Area. Policy Locate higher density land uses and transportation-dependent uses near major 1.2F transportation corridors. Policy Strip commercial developments are discouraged and clustering of commercial 1.2H developments at specific nodes or villages that are planned with strict aesthetic and design guidelines are encouraged. Freestanding pads are discouraged,except when expressly permitted in relation to overall gross leasable area and center design. Goal 1.4 Through proper land use planning,the Town shall ensure that new development does not financially burden existing residents. Policy The long-term fiscal impacts to the Town and its taxpayers relating to proposed new 1.4A developments shall be evaluated as a criterion in deciding the approval or denial of land use rezoning proposals. CIRCULATION/TRANSPORTATION ELEMENT Goal 2.1 To ensure the safe, convenient and efficient vehicular and non-motorized traffic circulation to serve both within and through the community. Policy Build sidewalks, sufficient outside lane width, and provide other specific provisions for 2.1D safe and convenient use of arterials and collectors by bicyclists and pedestrians. Policy Bike,vehicle and pedestrian conflicts are to be minimized through appropriate design 2.1E standards. ECONOMIC DEVELOPMENT ELEMENT Goal 3.1 To ensure long-term financial and economic sustainability for the Town of Oro Valley. Policy Maintain and enhance Oro Valley's residential/resort/recreation character. 3.1F Policy Prepare economic development impact analysis for significant development proposals. 3.1H Current General Plan Conformance Checklist Policy Specialty commercial development, similar to St.Phillips Plaza in Tucson, is encouraged 3.1M in appropriate locations. PARKS, OPEN SPACE, AND RECREATION ELEMENT Goal 6.1 To develop a comprehensive and connected parks, open space, and trails system. Policy Plan for the connection of open space, natural areas, parks,trails, bike paths, and 6.1A recreation areas to minimize conflicts with the environment. Policy Encourage private dedications of land as permanent natural areas or open space. 6.1B Policy All developments should link their recreation facilities and natural areas to the 6.1D community open space network where appropriate. Policy Trails shall ultimately connect to public preserves and the regional trail network per the 6.1E Eastern Pima County Trails System Master Plan,where possible. Policy 6.11 Protect existing and establish new trail access points to major washes and regional preserves. Goal 6.2 To protect the environmentally sensitive open space areas within the Planning Area. Policy Open space preservation shall be used as a criterion in deciding the approval or denial 6.2B of land use rezoning proposals. NATURAL RESOURCE CONSERVATION ELEMENT-CONTINUED Goal 8.1 To protect the Planning Area's natural attributes, which have been designated as a key community value. Policy Indigenous(native desert)vegetation and riparian habitats should be maintained and 8.1G enhanced where possible. COMMUNITY DESIGN ELEMENT Goal 9.1 To ensure that the built environment is aesthetically pleasing and compatible with the natural surroundings. Policy All development proposals should show design strategies used to minimize changes to 9.1E existing topography and the disturbance of existing vegetation. Policy All sides of buildings may impact their surroundings and should be coherently designed 9.1F and treated. Policy In order to maximize integration of the built environment with the natural environment, 9.1G and minimize distractions of the built environment, all new development proposals should incorporate means of reducing the apparent size and bulk of buildings. Policy 9.11 All new development proposals should consider existing landscaping within 400 feet of the project site to provide and maintain landscape continuity within the community. CULTURAL AND HISTORIC RESOURCES ELEMENT Goal 10.2 To preserve the unique cultural and historic resources within the Planning Area. Policy Require cultural resource surveys for all new developments where evidence of 10.2A cultural/archaeological resources is found. 2 Current General Plan Conformance Checklist Policy Ensure protection of cultural resources discovered during construction. 10.2B 3 • r �. ,•-•:,__._ ,-i,,,,yst: ,...-• -,2%,..k ' 2-:1_,,,4,) : ,_ 0U .Y,s=s.t N.,, ::: C` - ,,, .,.T-7,— , ,,_ _,, . --' ,'%irk -'�', -,--5--• • ---,t1-__LA,..i2,...,,.,,,, -, . , Atit , !.-:_,,,-:, J\VJ @ V �` ' K. `�F�, ` " p� t 1749 E. 10th St •Tucson, Arizona 85719 520 628 7648 • Fax 520 628 1458 22 December 2003 Bryant Nodine Planning and Zoning Administrator Town of Oro Valley 11000 N. La Canada Drive . Oro Valley, Arizona 85737 RE: Parcel#22428143A Dear Mr. Nodine, In this letter, Harris Environmental Group, Inc. provides additional evaluation of the habitat classification for Parcel #22428143A, Oro Valley, Arizona. At question is whether the property still qualifies for inclusion as a protected riparian area under the Town's Environmentally Sensitive Lands designation. This letter further clarifies our 15 October 2003 letter which stated that the conditions at that time no longer supported the xero-riparian designation because of extensive development following the initial classification and the presence of flood control structures. The Town of Oro Valley requested that Harris Environmental Group specifically investigate the groundwater characteristics of the site and whether they fall within the parameters of being capable of supporting xero-riparian vegetation. We conducted an additional site visit to assess the vegetation on the parcel, evaluated riparian habitat criteria, and reviewed groundwater data from the City of Tucson. This evaluation strengthens the case for removing the xero-riparian habitat classification from Parcel #22428143A. The triangular-shaped parcel is bordered by Pusch View Lane to the south, the channelized Canada del Oro (CDO) wash on the north, and high-density commercial development on the east. Drainage canals divert run-off from the Catalina Mountains under Oracle Road and into the CDO downstream of the parcel. These flood control measures has operated in concert with surrounding development to remove the parcel from the CDO watershed system and diminish sheet flow. Vegetation at the site is largely comprised of shrubby mesquite (Prosopis velutina), paloverde (Parkinsonia sp.), and acacia (Acacia spp.) (Figure 1). The canopy is relatively open and not representative of a xeroriparian or bosque-like community. Harris Environmental Group, Inc. • i, zyf • •_ Y :3• �,''' j it•``.z.-y -'�Rh r` ., S Y i, S"ss . ';♦- tiT+'<£'<i ti._..��'•iYGa {,�,r�`•+✓ i.G�.jay r..� ' L t a ♦•_ { i 1 i s. h-4 ^-.i'srZ'• 3.7 .u " .,yt F.i t i,. F i` y x '. -'✓ i�.. -s •3., ?4'yz vsS'-S..y 3a'K 72,.x+.. 3,T"s r ` sy.s i s -f f .F'_"['' +-.-. _ �' "a -+��' y� Ck�.,+.'^b:, i�•r`���+ t,fi�ic.K iy a nk 3`✓-zi c .1:t 5✓,+4.•4-.r.?. 1 $-' i,KR'� `'f� , - v rf., ` 'f`�y.` 3'i �"�ss;�w., 5 {.,+w7 Y �ii>.•+ fr `i iy.� 3„r, v r r •. i '7 `* •" . vv -s� £sy,3 try.'+ ,tidyi ''S3Ws:yq=� r r - ,sus, '� • •.,� Z L �.^_*�xy 2 Fe.,oK,i.:ttih•+w Z cS' f#A _ :;ate • • A" • - e• 's ,`s'y�'`t�.yam~ } ft §�+�e s+d:` ro Y l.-t-�,i�'-" az s'�-• 7; ♦ta,t2� »icee. 'f.i' s.s;n.. =ansa ?>`> *3 • • A-..?- XQ,•�rk-I.'. 7V'- w�P,"n..� r - :y.+ .+xSf f•G 7- • • - _ � •' �A>4-..E i. ✓•-ate ! f� •-. .. ." z.,�.-i'v��s.'.7•at�.,.% 1""'4.'t~ s k. ..�-"r`.r.4 v-.t:.< . C ..a:-i!1 �"`.n!r�.°... • ..... +• .•.Sw-`:. Figure 1. Vegetation at Parcel #22428143A, Oro Valley, Arizona. The City of Tucson operates a well (#C-113A) located in the same section quarter (SE '/4 of Section 12, Township 12S, Range 13E) as Parcel #22428143A. Data from the Annual Water Level Report show that the groundwater level at that location in January 2003 was 400.10 feet below land surface. The Sonoran Desert Conservation Plan GIS Coverage of Perennial Streams, Intermittent Streams, and Areas of Shallow Groundwater Report (January 2000) refers to groundwater levels within 50 feet of the land surface as "shallow," and capable of sustaining mesquite bosques. In conclusion, we recommend that this parcel is no longer representative of the xero- riparian designation for the following reasons: ➢ flood control measures in place since the early 1980's have removed the parcel from the CDO floodplain system and changed sheetflow patterns, ➢ extensive commercial development since initial habitat designation has changed sheetflow characteristics, ➢ vegetation on the parcel is widely-spaced and no longer representative of a xero- riparian community, and ➢ depth to groundwater is far,in excess of levels necessary to support a xero-riparian community. The parcel most certainly would have fit the xero-riparian designation in the past, however the cumulative effects of changing drainage patterns and surrounding development have altered the vegetation from its original state. Harris Environmental Group, Inc. y °l , If you require any additional information, please do not hesitate to contact me. Best regards, Ca/t/rdr/1/4 ,111A Carianne Funicelli Vegetation Ecologist 3 , r TOWN OF ORO VALLEY ,6 STAFF REPORT TO TOWN COUNCIL MEETING DATE: February 18, 2004 \%.0) TO: HONORABLE MAYOR & COUNCIL FROM: David Ronquillo, Planner I SUBJECT: OV12-03-13, ORACLE ENGINEERING, REPRESENTING LINAKER PROPERTIES, REQUESTS APPROVAL OF A DEVELOPMENT PLAN FOR A DENTAL OFFICE, LOCATED ON THE NORTHEAST CORNER OF ORACLE ROAD AND MAGEE ROAD, DIRECTLY EAST OF THE CHEVRON GAS STATION,PARCEL 225-142-460 BACKGROUND: The property subJjectconsists of.53 acres and the zoning is C-2 Commercial. The parcel is located within the Ridge View Plaza. The majority of this center has already been developed with the exception of the proposed lot (see attached aerial photo). On May 7, 2003, the Town of Oro Valley annexed the above referenced area as part of a larger annexation of land called "Area B" (Ordinance No. (0) 03-09). The translational zoning associated with the annexation was approved by Town Council on October 1, 2003, which translated the existing Pima County CB-1 (Local Business Zone) to Oro Valley C-2 (Commercial District). There were no pre-annexation agreements associated vith the proposed parcel. Since there was a previously approved commercial plat for the Ridge View Plaza, the all the existingdevelopment rights specified on the plat. Pima County Standards have been Town must honor p g p applied in order for this development to remain consistent with the existing commercial center. SUMMARY: Oracle Engineering requests approval of a Development Plan for a 4,941 sf. Dental Office within the Ridge View Plaza. The facility will include an office area, waiting rooms, records and consultation/treatment areas. In the future, a portion of this building(approximately 850 sf.) will be utilized for additional tenant space. The building will consist of an 18'-8", single-story structure, which will utilize the existing access drives and traffic circulation within the existing commercial center. Only one entrance will be provided to this site. Ridge View Plaza A Master Development Plan was approved by Pima County in 1986 and approximately 9 parcel-specific development plans have also been approved. The Master Development Plan specified building locations, parking,, access drives and cross access points between properties (see attached plan). To a great extent, the design and circulation of each development plan has been designed without regard to the Master Development Plan. As a result, a haphazard and poorly designed internal circulation system currently exists. For example, streets identified as collector routes on the master plan simply do not exist, or dead-end into a retaining wall (see -Attached aerial photo). Since the dental office is the last to be developed within the Ridge View Plaza and the circulation system has been substantially reconfigured, it was difficult to maintain the cross access as specified on the original plan. F:\OV\OV 12\2003\OV 12-03-13\reports\DPTCrpt.doc . . TOWN OF ORO VALLEY TAFF REPORT TO TOWN COUNCIL Page 2 the proposed development has been positioned in a manner that will utilize the existing access drives Overall, p p P and fit in with the adjacent developed conditions. Surrounding Land Uses North: R1-144, Rural Low Density Residential, Verde Catalina Townhomes. South: C-2, Commercial, Famous Sam's Restaurant. West: C-2, Commercial, Chevron Gas Station. East: C-2, Commercial, Office Complex. Development Standards Therov J ro'ect ides adequate parking, access/circulation and landscaping within the site. Overall, the P P q complies development with the requirements of the Ridge View Plaza Plat as previously approved by Pima P County and all other applicable zoning requirements. Drainage The existing on-site drainage patterns (northeast to southwest) will be maintained. Onsite drainage will be conveyed by a combination of constructed water harvesting areas and inverted PAALs. Water harvesting areas i nd meteredP arking lot detention will be provided to limit post-developed flows to the pre-developed rates and also serve as the first flush treatment basins. Grading A Type 2 Grading Permit will be required to construct the building pad, drainage structures, utilities, parking lot, and any walls necessary for grading on the development site. Trac Access to the facility will be from the west on Oracle Road and from the south via Magee Road. The area wa hi hnetwork has been designed and constructed to incorporate the traffic generated from this development. highway PUBLIC NOTIFICATION AND COMMENT: The development plan has been noticed in accordance with the public notification requirements. Since the completion of this report,no comments have been received from concerned residents. DEVELOPMENT REVIEW BOARD ACTION: At their regular meeting of January 13, 2004, the Development Review Board voted 6-0 to recommend conditional g f approval of the development plan for this project. In addition, the landscape plan and architecture were also approved. To date, all the development plan comments as specified by the DRB have been addressed. F:\ov\ovinoo3\ov 12\2003\ov 12-03-13\reports\DPTCrpt.doc . • TOWN OF ORO VALLEY tiod'TAFF REPORT TO TOWN COUNCIL Page 3 GENERAL PLAN COMPLIANCE: Staff has reviewed this request for compliance with regard to the General Plan Design Policy Elements. In . particular, Policy91 D applies, which states, "All development proposals should attempt to arrange buildings, massing of buildings, and/or arrangements of lots to preserve views from adjacent properties and streets while providing privacy residents." A single story structure has been maintained, which is situated within the �' existing commercial center and is not visible from Oracle Road. A buffer has been provided to the north to screen views of this development from the adjacent townhomes to the north. PRESENTATION REQUIREMENTS: As established in Resolution No. (R) 98-31, "all presentations before Boards, Commissions, and Council"must be formatted to be shown on the Town's projection system or overhead system. A presentation must be designed to insure that the audience staff and the votin_ bod can view the _ a.hics. Examples of acceptable computer formats arc PowerPoint, ArcView,videotape of presentation boards, and/or overhead transparences. The applicant is responsible for the development, presentation, and coordination of all presentation materials. If an applicant does not conform to the aforementioned resolution,the item may be continued due to non-compliance. illECOM M EN DATION: It is recommended that the Town Council approve the Development Plan for this project with the conditions listed in Exhibit A. SUGGESTED MOTIONS: The Town Council may wish to consider one of the following motions: 1 move to approve OV 12-03-13, Development Plan for the proposed Dental Office, effective on the date of satisfaction of the conditions listed in Exhibit "A" attached herewith. OR I move to approve OV 12-03-13, Development Plan for the proposed Dental Office, effective on the date of satisfaction of the conditions listed in Exhibit "A" and the following added conditions: . OR 1 move to deny OV 12-03-13, Development Plan for the proposed Dental Office, finding that: Attachments: 4 4IL 1. Exhibit "A" Plann. :y d Zai niAdministrator , 2. Aerial Photo / 3. Ridge View Plaza Master Plan // , — I. i Co' Mil � y Devel• ment Director . Dental Office Development Plan Salo gniidt d4/, A cc: Peter , , Fax: 292-()144 To n Manager F:\OV\OV 1?\2003\()V I .4) }i ''it n 1%\i)P l'(rpt,doc OV12-03-13 DEVELOPMENT PLAN DENTAL OFFICE 1. Provide the Development Plan scale (1"=20')within the title block of sheet 1 on the development plan. 2. Add a stop bar to the exit lane of the access. 3. Keynote 2 shall state"see detail outlet spillway at parking lot on sheet 4". 4. Provide a detail for keynote 11 on sheet 3 that shows how the overflow from the north water harvesting area will exit through the site wall. Include wall opening dimensions. 5. Show the ADA access ramp from the ADA parking on the development plan. 6. Correctly depict 1% drainage along the east side of the building from the highpoint south to the ADA access ramp area of the parking lot. 7. 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H z ria m �°6 FN >°2°2 'y —, W 2r 21c., -o > 'a moo$ f'� +1 CDS oma° n F� rn i�xm� ( No ?mp D A_ 2 6:24) D > z ��� r z Y'';• BUILDING UNE >r°per Z • m Cn Z <',: gial 2 2o ,'.`u N � .tv8 o r , t r TOWN OF ORO VALLEY 7 STAFF REPORT TO THE TO WN COUNCIL MEETING DATE: February 18, 2004 TO: HONORABLE MAYOR& COUNCIL FROM: Robert Conant, Planner II SUBJECT: OV12-03-29, MMLA REPRESENTING VISTOSO PARTNERS, REQUESTS APPROVAL OF A PRELIMINARY PLAT FOR 360 SINGLE-FAMILY LOTS, LOCATED IN RANCHO VISTOSO NEIGHBORHOOD 10 AND 11 PARCELS B, C AND AC, NORTH OF MOORE ROAD ABUTTING THE WESTERN BOUNDARY OF THE RANCHO VISTOSO PAD, PARCEL 219-190-02G BACKGROUND: representing Vistoso Partners, requests Town Council approval of a Preliminary Plat for 360 single- familyMMLA, rep g q . Thisplat is the second of an approximately 600 lot development. The following is a brief history of lots. pp approvals prior to this plat: • PAD Amendment for the area covered by both plats approved by Town Council in May 2002. • Preliminary Plat for Parcels X, Y and V located north of Moore Road and south of the current plat, approved by Town Council in July 2002. • Final Plat for Somerset Canyon (Parcels X, Y and V) approved by Town Council September 2003. located north of Moore Road abutting project site is the western boundary of the Rancho Vistoso PAD. SUMMARY: Cy, property urrentl theis undisturbed desert. The terrain is relatively flat, except for the slopes along the western edge of the property which is PAD open space and will be undisturbed. TheJ ro'ect is planned as a single-family residential subdivision of 360 lots with an average lot size of 7,129 p average square feet. The gross density of the proposed development is 3.05 dwelling units per acre (DU/ac). q g The development standards for the subdivision are as follows: Area of Site 118.10 acres Current Zoning PAD with a Rancho Vistoso land use designation of MDR Proposed Density 3.05 DU/ac No. of lots proposed 360 Average lot size 7,129 sq. ft. Lot size (Min and Max) 5,137 and 22,956.7 sq. ft. Building Height 30-feet maximum and two stories Setbacks (Front, Side, Rear) 20, 5, 10 feet ZONING CODE COMPLIANCE: Thep lat meets all aspects of the Zoning Code and PAD as discussed below. Rancho Vistoso PAD Amendment: The Town Council approved a PAD Amendment in May 2002 for the area coy plat b this and the Somerset Canyon Plat to the south. There were two amendments (a) reducing TOWN OF ORO VALLEY "OWN COUNCIL STAFF REPORT Page 2 for homes with side entrygarages and (b) exchange of PAD designated open space in Parcel C. Parcel setbacks g g plat is a part of this in the southeast corner. The traded open space originally ran through the southern portion of this part and the conditions of the PAD apply. Side entrygarage homes will enhance the streetscape by providing relief from the garage dominating the front façade of the house. The followingmitigation measures were approved for side entry garages and are conditions S of approval for this plat. 1. No more than two (2) reduced setback homes shall be built next to each other. 2. Two-story homes shall be restricted as follows: • No more than two shall be built adjacent to each other along major streets. • No more than three shall be built adjacent to each other along interior streets. • Shall not be built on all corner lots. • Shall not be built along the golf course(s) 3. The front setback will vary for two (2) abutting houses. 4. The side entry garages shall have an articulation(window) on the side facing the street. Asp art of the PAD Amendment, the applicant was required to provide a recreation concept plan for all parcels covered by the two plats with the first plat submittal. The recreation concept plan has been approved by Town council and the recreation area and trails shown on this plat are in conformance with the concept plan. Recreation Areas and Trails: The applicant has provided 1.73 acres of recreation area as delineated on the plat. The trail system runs along the western edge of the project and connects with the recreation area along the sidewalks of the interior streets. Golf Course Overlay Zone: The Golf Course Overlay District of the OVZCR requires minimum setbacks between golf courses and residential property lines to create an envelope along the fringe areas. The east boundary of this project faces the driving range, 1st, 10th and 11th greens and fairways of the Golf Club at Vistoso. The issues related to the golf course are similar to those of Parcel G which Town Council approved the plat in January 2001. Reduced setbacks are permitted by the ordinance which states the Town Council may "upon the recommendation of a golf course architect hired by the Town.....approve smaller setbacks, where deemed appropriate."ro riate." The criteria to be considered include vegetation to be preserved in place, grade separation between properties and the course, and prevailing winds. Specific setbacks that affect this plat are 200-foot setbacks between the center line of greens and 100-feet from the center line of the tee boxes to the property lines. These are shown in the table on the following page. The setbacks recommended off the centerline of the greens are for the case where a golfer overshoots the green. The setback prevent s damage or injury occurring on the abutting lot. The setback recommended off the tee oxes is forotential noise and language nuisances. A note has been added to the Preliminary Plat which also p will be placed on the Final Plat, which requires the disclosure statement that lots abutting tee boxes may be subjected to noise and language. TOWN OF ORO VALLEY 'OWN COUNCIL STAFF REPORT Page 3 Lots Centerline of Required Encroachment Recommended Setback into the setback setback 12-18 11 th Green 200 feet 40 to 55 feet 150 feet 19-21 11th Fairway 200 feet 0 to 35 feet 150 feet 308-311 10th Green 200 feet 40 to 60 feet 150 feet 308-311 1St Green 200 feet 40 feet 150 feet 311-314 1St Tee Boxes 150 feet 0 to 20 feet 75 feet 302-308 Driving Range 200 feet 30 feet 200 feet see Note 301 Driving Range th Fairway 200 feet 80 feet 200 feet see Note Note: Patio walls are to be constructed at the encroachment line and additional vegetation is to be planted that will reach a minimum of 4-feet at maturity. MMLA is seeking a reduction in setbacks along the golf course and have supported this request by a letter from Tom Weiskopf, the Architect for the golf course, which was written for the Fairfield Homes project in 1998 and which abuts holes 1, 2, and 3 of the course (letter attached). The Town retained a golf course architect to review the plat in relationship to the course. He supports the reduced setbacks (letter attached). In considering the -equest for reduced setbacks, staff utilized the provisions of Section 10-503(E)(1), which states: "walls and/or vegetation are encouraged and may be required, by the Town Council in order to afford additional protection from errant golf balls." The protections afforded by the recommendations in the above table and in condition number 6 of Exhibit A are adequate to substantially protect residents. All residents living in golf communities will be required to sign a disclosure that there may be errant golf balls even if they do not live on the course. Rancho Vistoso PAD Requirements: Thero osed preliminary plat is in conformance with the requirements of the Rancho Vistoso PAD. The p p proposed density is in conformance with the permitted density of Medium Density Residential within the PAD, and all structures will be below or at the maximum 30-foot height requirements. OVZCR Design Guidelines: Section 16-103.A. provides design guidelines for the siting of lots within a subdivision. Section 16-103.A.5.c. states "Site design should also be sensitive to adjacent land uses." In the case of this subdivision, the Guideline would discourage the plotting of lots whose side yards abut another lot's rear yard. This type of lot configuration would impact even similar land uses, particularly on the small lots found in the subject subdivision, as it reduces neighbors' privacy and could facilitate adverse noise impacts between lots. The lots that contain this configuration are Lots 335, 336 and 356; Lots 337, 338 and 339; Lots 345 & 348; and Lots 349, 350 and 351. The Applicant has agreed to work with staff to incorporate measures into the Project, during the Landscape Plan and Architecture plan review and approval phase, that would give direction on the placing of the model home on Lots 339, 348, 349, and 356 and, along with that, would incorporate adequate vegetative suffers at the rear lots and side yards of the affected Lots. TOWN OF ORO VALLEY OWN COUNCIL STAFF REPORT Pane 4 Grading: ct will be a mass graded subdivision. A type 2 grading permit is required to construct lot pads, This project drainage facilities, utilities, streets and any walls necessary to construct the improvements. Drainage: existing north to south drainagepatterns will be maintained. Onsite drainage will be conveyed to existing Thee g g washes by street flow via sidewalk scuppers that will discharge to constructed drainage channels. Detention will be rovided bya small on-site detention basin and the regional detention basin for Neighborhood 10. This p regional basin will be constructed northeast of the intersection of Moore Road and King Air Drive. Condition number 3 of Exhibit A requires construction of this regional detention basin prior to the issuance of a certificate of occupancy for any lot in this subdivision. Traffic and Circulation: Access to thisJro'ect will be provided by the construction of of La Canada Drive from Moore Road north. p Improvement plans to construct this portion of La Canada Drive, the north half of Moore Road and the p completion of Desert Fairways Drive were approved by the Town Engineer on October 9, 2003. Two p subdivision street connections will provide access to La Canada Drive. The subdivision street that divides parcels B and C will be a local collector street which will have no resident driveways connections. The existing ndro osed area highway network has been designed to incorporate traffic that is generated by this p p development. Condition number 3 of Exhibit A requires construction of these roadways prior to the issuance of a certificate of occupancy for any lot in this subdivision. Community Safety: The Oro Valley Police Department, in a letter dated January 21, 2004, provided guidance to the Applicant for fencingand access control for the subdivision's recreation areas. In this letter, Officer Schuh suggested ways to provide natural surveillance ("eyes on the street") for the park areas. The smaller park on "E" Street would be designed toprovide play activities for young children. This park would have homes' entry and front windows � facing the park. The larger park on "H" Street would be designed for older children and adult play. This park would have a wrought iron and brick fence which would provide privacy to homes while increasing the "eyes on thep ark" for natural surveillance. The details of the fencing and access control in Officer Schuh's letter will be forwarded to the Applicant for incorporation into the Landscape Plan. School District Comments: A December 3, 2003 communication (attached) from Mr. Kenneth Scoville, Facilities Planner for the Amphitheater Public School District, indicates that the elementary and middle schools serving the property are reaching capacity.ca acit . The District requests the developer to provide the deed to the 10-acre elementary school site in Rancho Vistoso Neighborhood 10 and notes that the 35-acre middle school site dedication required by the County rezoning of Neighborhood 12 has not been resolved. GENERAL PLAN CONFORMANCE: Staff has evaluated thisp reliminary plat against the Oro Valley General Plan. The General Plan land use map designates this property as Medium Density Residential (2.1-5.0 DU/ac) and the proposed density of the project gn p P y TOWN OF ORO VALLEY 'OWN COUNCIL STAFF REPORT Page 5 at 3.05 DU/ac, is in conformitywith this General Plan designation. The Preliminary Plat is in conformance with elements of the General Plan as follows: View Protection: As the site rises (south to north) and because of the conditions of the PAD Amendment that no two story houses will be placed along the golf course, view will be protected. Parks, Open Space and Recreation: The proposed plat provides 1.72 acres for recreation purposes, which is in conformance with the recreation master plan previously adopted. The preliminary plat also provides 31.17 acres in natural open space most of which is PAD Open Space. DRB ACTION: On January 13, 2004 the Development Review Board (DRB) reviewed this application and expressed concern with the following issues: 1. Encroachment into the golf course setback addressed by condition#6; 2. Configuration of the back to side lots to be addressed in the landscape plan (as described above); and g 3. OV Police Department comments related to monitoring the parks to be addressed in the landscape plan. After discussions on these issues, and others, the Board voted 6-0 to recommend approval, subject to conditions sted in Exhibit A. RECOMMENDATION: It is recommended that the Town Council approve the Preliminary Plat for Rancho Vistoso Neighborhood 10 and 11 Parcels B, C and AC, subject to the conditions listed in Exhibit A. SUGGESTED MOTIONS: The Town Council may wish to consider one of the following motions: I move to approve OV 12-03-29, Preliminary Plat for Rancho Vistoso Neighborhood 10 and 11 Parcels B, C and AC, subject to the conditions listed in Exhibit A, attached herewith. OR I move to approve OV 12-03-29, Preliminary Plat for Rancho Vistoso Neighborhood 10 and 11 Parcels B, C and AC, subject to the conditions listed in Exhibit A attached herewith and the following added condition(s): • OR I move to deny OV 12-03-29, Preliminary Plat for Rancho Vistoso Neighborhood 10 and 11 Parcels B, C and AC, finding that: • \ttachments: 1. Exhibit A 2. Preliminary Plat 3. Letters from Tom Weiskopf, Rancho Vistoso Golf Course designer 4. Letter Kenneth Kavanaugh, golf course architect TOWN OF ORO VALLEY ,OWN COUNCIL STAFF REPORT Page 6 5. Memo from Ken Scoville, Amphitheater School District GIA„.2_ - Pia : and Zonin„ ' dministrator C. m nity De elopment Director � `._ %► . .`fes own Manager Contact: Valerie Feuer MMLA Fax (520) 292-1290 F:\ov\ov12\2003\0V12-03-29\Reports\PP.TC.RPT.doc EXHIBIT A CONDITIONS OF APPROVAL PRELIMINARY PLAT OV 12-03-29 1. All saguaros shall be preserved in place, except where street construction prevents the preservation in place. Those specimens shall be transplanted on site. 2. Provide recorded temporary grading easements for offsite grading improvements. 3. No certificate of occupancy shall be granted by the Town for any lots, except model homes for salesp urposes, in this subdivision until Moore Road, La Canada Drive (north of Moore Road), Pebble Creek Drive, Desert Fairways Drive and the regional detention basin has been constructed per the paving plans accepted by the Town Engineer on October 9, 2003. 4. All infrastructure associated with the construction of this subdivision shall be completed in one phase within one year of the date of the issuance of the grading permit for this project. 5. Lots where homes are not anticipated to be constructed within one year shall be hydro-seeded no more than 60 days after the completion of the infrastructure improvements. All hydro-seeded areas shall be irrigated until the vegetation has been established. 6. Lots 302 to 308 shall have an undisturbed area of 30 feet adjacent to the rear property line of those lots. The undisturbed area shall be augmented with landscaping as follows: (1) The Applicant shall plant three (3) trees (minimum 24 inch box size) per 100 linear feet; and (2) the Applicant shall plant low shrubs which at maturity shall achieve a minimum height of 4 feet. Lot 301 shall have an undisturbed area of 30 feet along the rear portion of the northeast property line (Shown on the Preliminary Plat of golf course encroachment); the area shall be augmented as described above. The details of measures satisfying this condition shall be shown on the Landscape Plan. 02/05/2004 11:10 5202921290 MMLA PAGE 02/04 01/08/2004 11:11 5207421022 PACE 15 18 . g ht)4 eri r •1 -.t . . ______s -i•c .iv,A•Pr.u.R-E D E 3 1 -7—;--- . Septhrnber 13, 1994 MWT Ever since inc� 1 waw first contacted to design the of courses Ran -�o e c 1 have been very excited and pleased'. 1 .rca riizeat dimmediately that I have been given the opportunity to do �om�taingunique in a desertgo1F cpmmunite . My concept dor the golf experiencethe at Rancho V istos h orld$ for the gol.ee Q is to provide owner. �'o gave tbe golfer an �,� �� well �� the property haws ,�ro�ried the necessary exciting,rag desert • golf ex e��.e have puovidrbed Y playing area plus am additionalP ri�c, natural desert environment. For area Q£ the homeowner, �T h • provided the golf vistas which a air desert landscape betweenr� as de��,rab�.e end kept e the feelingtof himself and the golf course, a natural living in the beautiful arse, p�'eeer�rxg Sonoran desert. �,� .;� The corridor widt�i$ t Vhaat we have established -for �,stosc are wider than on �°r the golf course a t Until new 1 have any of my �previou� !J t l n used a corridor width between projects. wch assuming a ma.r� .muefb �'�per�X �-ines be str�actzare, has beena distance of25feet adequate .from ' a 'ron?of �t..; k�owev+�z this 300 feet corridor, golfing stated a provide addwhile ad�quote or .golf, P int, natural ens �[tionaJ land to be ke t doe not environment. At Rancho vistas() �' undisturbed or as a �� ''� noun established o our corridor ,et 400 feet, which �� forsgolfary has golf plus an additional allows the space nQcos area of undisturbed l saes the ,. golfer the desertgolfland. This golf homeowner with experience, as well gf IQs the a buffer between hisasprovidingthe • , . f4 This addxticn��. area ofPropertyend the golf prop -tlandcreates a corridor to helpr r Y caner from an errantprotect the golf �hdfi^ Both the golfer and ra th with their property owner at Rancho Vist pipes ezwe a t this community.4so sbcu very be very to be `� past o this I am this community and to provide happy all who live and play at Rancho ViSto$o. , x>‹,) '-. .2/141e ( - neo E.CrayRd,Ste_204 , Scortu e.AZ8 TEL:(on)95'1-12 z. Mx:(602)4V3-7939 u_5.A_ TOTAL p,O 02/05/2004 11:10 5202921290 MALA PAGE 03/04 01/08/2084 11:11 5207421E122 PAGE 16l18 for r-13a Sda:4121P lizismPF slimRPRIsEs 121C. 9311 P.in • r' • Sk6 Jta .1 -•' EpTERPRI3E5, IBC. • • My 27, 1998 T<Twrt of Oro Valley 11000 North Lagoa Dth' • Oro Writ AZ 85737 Dear Sum: As we a=the golf awe ar4litects for the Golf CU Viattoso the Rambo ]rrJ Valley,Arizona,we have been agked to mew the golf cue from the prop<ned proper lines csm hole t,2 wad 3 vfthc golfconrse. The standard or minimum width of&a golf coVidor which we specify in clet4gn specifications is a minim=of 150 fect of width at the tees,300 feet ufwidth Est tbe tam p' t arras,and 3G0 at the greenlocatioaq. We have mod That this allows oo1f to be played safely and adequately ill most a. . Alitt Tevieiwing bolez 1,2 ancl.3 reglarding the&stances fix=thesed property Bum -would thz�1Jo � '° ale No.1; The tee distances fr the prOperty lines are adequate. We would tre a=harm=rare of ISO feet rimer tbau the 140 OQ the right side of be preen • - • Hok No.2: Tee,lalthrittg area ax143 green witTala Hie adequate. Hole No.3; he 1e distance of'6'0 fevt to the zight of ttea is adequate of he des*,strategy at-the greezt, as well es the Mahn+vf 1,50 feet alba eta. We frequently Wes the tto one side of the=tea= or the other deperid5ng as tbc strategy&the golf tolee .Evca though the of 60 feet is less fluin the 7S feet(artlutoe if the tees were placed an • w 1 - A - R �5'so E.gray Rd,sire. 204 eca#i�dal e,AZ$32e0 V.S. . ( O2)951-1251•FAX;(6132)4.13-nal; 0210512004 11: 10 5202921290 MMLA PAGE 04104 01/08/2004 11:11 5207421022 PACE 17/1.8 8 -2—ice B4= FE M•. I z s Zt1�C• 13.38 P.02 • • 'row of QM ValirlY Ally 27,199S • rage 2 1 • '. Hofc No.3 text. t of 150 fbet I alkw fru.sa and edecrate Ow even if the tees are staggeTed to 911C side or the other of tenter. We trust that this anowers any qutgtions marten this itgatt fix the Golf Club at Vigtoze on holes 1, 2 an d 3. i6 should be dircaed to our ce. • Dave Pow Sc ior Design Associate . • T .► P.32 January 8, 2004 Mr. Robert Conant Planner II Oro Valley Development Services 11000 N. La Canada Drive Oro Valley, Arizona 85737 RE: RANCHO VISTOSO NEIGHBORHOOD 10 PARCELS 'B' and 'C' and NEIGHBORHOOD 11 PARCEL 'AC' Project Reference #: OV 12-03-XX o Dear Robert: Following a review of the plans and a site inspection, i have determined that the portion of the proposed project next to thep g olf holes is in compliance with the minimum industry standards for safe development of real estate adjacent to ag olf course; these minimum standards are: 75' (feet) minimum setback from the center of the tees to the property line, as well as 150' (feet) minimum setback from the center of Green, Landing Zone, and Fairway centerline to the adjacent property line. In addition to the impacted area adjacent to the golf holes referenced above, the proposed project also shows dj impactadjacent aacent to and encroaching upon the existing Driving Range as shown on Sheet 5 of 14. At this time I cannot comment on this area of the project because of the obvious encroachment shown, and the boundaries of the entire existing Driving Range e are not shown. However, as a general rule the distance from the front (southwest edge) of the existing Tee at the northeast end of the Driving Range to the end of the Range and the proposed development should be +/- 1,000' (feet) minimum, and the minimum width should be 400' (feet). Lot 301-307 is the critical area where a building envelope within the Lot may be defined to mitigate conflicts. Shouldy ou have any questions, or if I can be of any further assistance, please do not hesitate to call me. Sincerely, r1 Atill , Kenneth M. Ka 'augh, 'SGCA JAN 0 9 2004 E ; ¢. ---T ; r t/ A t rr�"�: 3920 N. RIVER BLUFF PLACE 0 TUCSON,AZ 85750 L ; t r ; FAX 5 2 0) 577-0874 I s} ,� / `�I ;I PHONE (520) 323-8232 t fes. ,�-- �- n--1L2c." �-- ; E-MAIL ADDRESS: GLFDESIGN@AOL.COM t 4 I ;_ '' 1 'L '' ` �,I AMERICAN SOCIETY OF GOLF COURSE ARCHITECTS �t Moran, Debbie Kenneth Scoville [kscovill@amphi.com] Sent: Wednesday, December 03, 2003 4:07 PM To: dmoran@orovalley.net Subject: OV1203-29 and OV1203-30 Amphitheater Public Schools will be impacted by this development, as the number of homes to be built in Neighborhood 10 continues to grow. Painted Sky Elementary has a capacity of 800 students and has current enrollment of 732. Coronado K-8 at the middle grade level, is also getting closer to capacity. Census factors indicate approximately 46 elementary students and 26 middle school students result per hundred residences. Consequently, these schools will be beyond capacity in the near term due to growth in Neighborhood 10. Before approval of this project, the District requests the developer provide the deed for the 10 acre school site dedicated on the Rancho Vistoso PAD. Still to be resolved is the question of the 35 acre dedication required by the County rezoning Co9-01-42 . The District has hired a firm to perform site analysis of suitable parcels in the area of approximately 35 acres for a new middle school. Amphitheater Public Schools will locate a suitable parcel so that Vistoso Partners can meet their obligation concerning the Stone Canyon rezoning. The District recognizes their obligation to the community as should Vistoso Partners. This E-mail has been scanned by McAfee WebShield and is delivered to you virus free. 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';,, 1'2'1' Z .....J CO /-71 X CO 0 ----1 • 18 TOWN OF ORO VALLEY STAFF REPORT TO THE TOWN COUNCIL MEETING DATE: February 18, 2004 TO: HONORABLE MAYOR& COUNCIL FROM: Robert Conant, Planner II SUBJECT: OV12-98-22A, WLB GROUP REPRESENTING VISTOSO PARTNERS, REQUESTS APPROVAL OF A PRELIMINARY PLAT FOR EIGHT (8) SINGLE-FAMILY LOTS WITHIN STONE CANYON II, LOCATED ALONG TORTOLITA MOUNTAIN DRIVE, RANCHO VISTOSO NEIGHBORHOOD 11 PARCEL B BACKGROUND: Town Council approved the Preliminary Plat for Stone Canyon II on June 2, 1999 and the Final Plat ori November 3, 1999. At the time Stone Canyon II was platted, the area containing the eight lots of this plat was left as unsubdivided open space. On June 19, 2002, a PAD amendment (0V9-01-09) was approved, with conditions, to convert the open space to low density residential uses. The Applicant has completed the applicable conditions of the PAD Amendment as follows: • Revised the tentative development plan per the conditions. • Created the necessary trusts for the dedication of approximately 350 acres of open space. • With the Town, revised the supplemental water agreement. • Dedicated the required water plant sites. SUMMARY: Stone Canyon contains a variety of custom home sites on one acre lots. The existing land use designation under the Rancho Vistoso PAD is Very Low Density Residential (VLDR). There are eight (8) lots proposed with this plat. The following are the standard setbacks for this subdivision: Front 30 feet Side 20 feet Rear 40 feet The following items related to zoning code requirements and the plat are discussed in detail later in this report: (1) as with the various Stone Canyon plats, the developer has proposed platting into open space and utilizing conservation easements; and (2) the timing of water infrastructure is of significant concern with Stone Canyon II. PROJECT DESCRIPTION: The plat meets all requirements of the Zoning Code and the Rancho Vistoso PAD. Platting into PAD Open Space: Tots 399-402, as proposed, "lot" into open space and slopes of 25 percent or greater. The optimum building envelopes have been established for each lot; therefore, no grading within open space and/or 25 percent slopes has been proposed. All grading will be confined to the building envelope established by this plat. The Rancho Vistoso PAD under Very Low Density Residential states "a building envelope shall be located on each lot based on preservation of important natural features or the site, and all improvements and disruption to the site must be TOWN OF ORO VALLEY 'OWN COUNCIL STAFF REPORT Page 2 located within this envelope. The portion of the lot lying outside the building envelope shall be recorded as permanent open space." The Rancho Vistoso PAD also states "The designation of open space not dedicated to a public agency shall be included in deed covenants, conditions and restrictions." The open space in question is private property not dedicated to the public; however, it may addressed via the CC&R's and/or conservation easements. The PAD does not preclude platting into open space and other, approved subdivisions, both within and outside the PAD, have used this approach. Conservation Easements: The areas of lots within the no-build line shall have recorded conservation easements. The conservation easement will protect, in perpetuity, that portion of the lot covered by the easement. To remove the easement will require Town Council action. Because the total lot is private the maintenance of keeping the lot in a safe and healthy state is the responsibility of the lot owner and the Homeowners Association. In addition, the Town can enforce the conditions of the easement. The conservation easement fulfills the PAD requirements that the open space be included in deed covenants. Water: some lots in Stone Canyon II are affected by low water pressure, the Water Utility states through a condition which has been added as a note on the plat is as follows: Stone Canyon II is supplied by the water utilities H-Zone system. Any lot above the three thousand one hundred and twenty (3,120') foot elevation (contour) may not receive adequate pressure to meet minimum design criteria as set forth in Arizona Drinking Water Rule R-4-502 and R-18-503. Grading: This project provides eight (8) additional custom home sites to a 190-acre, custom-graded subdivision. Per the Stone Canyon II improvements, all roadway infrastructure has been provided; therefore, grading for this phase of construction will be restricted to preparation of Common Access Easements and construction of custom homes. Rancho Vistoso grading standards apply to this property. Drainage: The existing on-site drainage patterns (north to south) will be maintained. Stormwater runoff from the north will be conveyed by developed drainage (constructed bank protection) around "buildable areas" to the south of existing drainage improvements. A Floodplain Use Permit will be required on an individual basis to construct bank protection and fill to provide "buildable area" for some lots along the wash within the northwest portion of this subdivision. Traffic: Access to the subdivision from Rancho Vistoso Boulevard will be from Vistoso Highlands Drive. The development will have very minor impacts at the intersection of Vistoso Highlands Drive and Rancho Vistoso F:\ov\ov12\1998\12-98-22AWP.TC.RPT.doc . TOWN OF ORO VALLEY 'OWN COUNCIL STAFF REPORT Page 3 Boulevard due to trip generation for this subdivision. The area highway network has been designed and constructed to incorporate the traffic generated from this development. Plat Design: The proposed lots in Stone Canyon II fit within the existing, platted large-lot, custom-home subdivision. There are proposed grading restrictions placed on the lots to minimize impacts and preserve natural desert. Each lot is a minimum of one acre and General Note 35 restricts grading to 20,000 square feet. Rancho Vistoso PAD Requirements: The proposed preliminary plat is in conformance with the requirements of the Rancho Vistoso PAD. The proposed density is in conformance with the permitted density of Very Low Density Residential within the PAD, and all structures will be below or at the maximum 30 foot height requirement. General Plan Compliance: Staff finds that the Stone Canyon II additional lots are in conformance with the low-density residential land use designation of 1.0 dwelling units per acre. As proposed, the plat promotes Policy 1.1I, to "encourage the use of building envelopes.... [where] the area outside the building envelope must be maintained in a natural state", and Policy 1.1H which protects slopes of 15-percent or greater. The project is in conformance with Policy 6.2G by ib preserving and enhancing open space areas that protect the visual, natural, and cultural resources of the community." DRB ACTION: On January 13, 2004, the DRB voted by a majority(5-1) to recommend approval of the Preliminary Plat. RECOMMENDATION: It is recommended that the Town Council approve the Preliminary Plat for Stone Canyon IIA. SUGGESTED MOTIONS: The Town Council may wish to consider one of the following motions: I move to approve OV 12-98-22A, Stone Canyon IIA Preliminary Plat for lots 134 and 397-403 Rancho Vistoso Neighborhood 11. OR I move to approve OV 12-98-22A, Stone Canyon IIA Preliminary Plat for lots 134 and 397-403 Rancho Vistoso Neighborhood 11, subject to the following condition(s): . OR ILT move to deny OV 12-98-22A, Stone Canyon IIA Preliminary Plat for lots 134 and 397-403 Rancho Vistoso 4eighborhood 11, finding that: . F:\ov\ov12\1998\12-98-22A\PP.TC.RPT.doc • TOWN OF ORO VALLEY 'OWN COUNCIL STAFF REPORT Page 4 Attachments: 1. Exhibit A 2. Preliminary Plat diof ); Plann‘1111 d oni IL Administrator / , Co • I nit, Develop rent Director // 4r / ' t� Town Manager Contact: Linda Thompson WLB Group Fax (520) 881-5313 F:\ov\ovi2\1998\12-98-22ATP.TC.RPT.doc EXHIBIT A CONDITIONS OF APPROVAL STONE CANYON II ADDED LOTS OV12-98-22A 1. Conservation easements shall be recorded with the Final Plat and with the deeds to lots 399-403 for all no build areas. Any proposed changes or adjustments to the conservation easements involving areas that are not deemed significant by the Planning and Zoning Administrator may be accomplished administratively; otherwise they shall be reviewed by the Town Council. 2. Stone Canyon II is supplied by the water utilities H-Zone. Any lot above the Three Thousand One Hundred and Twenty(3,120) foot elevation(contour) may not receive adequate pressure to meet minimum design criteria as set forth in Arizona Drinking Water Rule R-4-502 and R-18- 503. Lots within the area controlled by this condition shall not be released for Building Permits or construction until such time as the water infrastructure is constructed and operational. 3. Add missing bearing and distance data for the proposed lots per the closure calculations on the Preliminary Plat. 4. Correct the invert elevations for the culvert crossing Blazing Canyon Trail for lots 134 and 135. 5. Complete the recording data for the slope and drainage easements. 6. Correct the table of Finished Floor Elevations for lot 399 on sheet 1 to match the Finished Floor Elevation for lot 399 on sheet 4 and hydrology addendum. 7. Correct Detail 3/1 to match the Stone Canyon 36-foot Private Drive Easement detail accepted by the Town of Oro Valley Development Review Division as of 12/20/00. 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(0) 04-08 OF THE TOWN OF ORO VALLEY, ARIZONA AMENDING ORDINANCE NO. (0) 04-06 WHICH AMENDED THE TAX CODE OF THE TOWN OF ORO VALLEY, ARTICLE IV, CHAPTER 8A, SECTION 415, SECTION 416 AND SECTION 417 RELATING TO THE CONSTRUCTION CONTRACTING TAX RATE SUMMARY: On February 4, 2004, the Council adopted Ordinance No. 04-06, which increased the construction contractingtax rate from two percent (2%) to four percent (4%). The Ordinance provided for an effective date of April 15, 2004, based upon the recommendation of the Town Attorney. In addition, the Ordinance did not exempt construction contracts entered into prior to the effective date of the Ordinance. The construction contracting tax is collected on behalf of the Town by the Arizona Department of Revenue ("ADOR") to an Intergovernmental Agreement ("IGA") executed by the parties on January 20, 1999. The ADOR has informed the Town Attorney that it is impractical to administratively implement a tax rate Mange in the middle of a month. Consequently, ADOR has requested that the Town amend the Ordinance to erovide for an effective date at the beginning of a month. Moreover, it is necessary under the terms of the IGA for the Town top rovide the ADOR with no less than sixty (60) days advance notice of a change in tax rates. In order to meet the requirements of the ADOR, it is necessary for the Council to amend Ordinance (0) 04-06 to provide for an effective date of May 1, 2004. Ordinance (0) 04-06 also did not exempt from the construction contracting tax rate increase contracts entered intop rior to the effective date of the Ordinance. The Town Attorney has been advised by the Arizona League of Cities and Towns, the common and preferred practice for Arizona municipalities is to exempt contracts entered intop rior to the effective date of the tax rate increase. In that manner, the parties to contracts that were made based on existing tax rates are not detrimentally affected by the subsequent tax increase. The ADOR will not preexisting t contracts absent specific language in the ordinance providing for such an exemption. SUGGESTED MOTION: I move to adopt Ordinance No. (0) 04-08, amending Ordinance No. (0) 04-06 which amended the Tax Code of the Town of Oro Valley, Article IV, Chapter 8A, Sections 415, 416 and 417. OR I move to deny Ordinance No. (0) 04-08, amending Ordinance No. (0) 04-06 which amended the Tax Code of the Town of Oro Valley,Article IV, Chapter 8A, Sections 415, 416 and 417. TOWN OF ORO VALLEY Page 2 of 2 LOUNCIL COMMUNICATION MEETING DATE: 02/18/04 MARK . LA ill Z/ TOWN ATT1 EY 4trid DAVID ANDREWS FINANCE DIRECTOR CHUCK SWEET TOWN MANAGER ORDINANCE NO. (0) 04-08 AN ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA AMENDING ORDINANCE NO. (0) 04-06 WHICH AMENDED THE TAX CODE OF THE TOWN OF ORO VALLEY, ARTICLE IV, CHAPTER 8A, SECTION 415, SECTION 416 AND SECTION 417 RELATING TO THE CONSTRUCTION CONTRACTING TAX RATE AND REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; PRESERVING THE RIGHTS AND DUTIES THAT HAVE ALREADY MATURED AND PROCEEDINGS THAT HAVE ALREADY BEGUN THEREUNDER. WHEREAS, Arizona cities and towns have the authority to levy taxes under ARS § 9- 240(B)(26); and WHEREAS, on July 13, 1988, the Town of Oro Valley adopted the Model City Tax Code ("Code") pursuant to Arizona law; and WHEREAS, amendments to the Code are required to be made in accordance with ARS § 42- 6054; and WHEREAS, on December 4, 2002, the Mayor and Town Council (the "Council") directed the Oro Valley Budget and Bond Committee (the "Committee") to develop a proposed Town Revenue Plan ("Plan"); and WHEREAS, in a joint Study Session between the Council and the Committee held on March 24, 2003, the Committee presented an initial draft of the Plan to Council; and WHEREAS, in a further joint Study Session between the Council and the Committee held on August 18, 2003, the Council directed the Committee to develop a prioritized list of local sales and use taxes for future Council consideration based on the Plan; and WHEREAS, the Committee developed the priority list, which recommended increasing the current construction contracting tax; and WHEREAS, on February 4, 2004, the Council adopted Ordinance No. 04-06, which increased the construction contracting tax rate from two percent (2%) to four percent (4%) effective April 15, 2004; and WHEREAS, the Arizona Department of Revenue, which collects the tax on behalf of the Town pursuant to an Intergovernmental Agreement made between the parties, has requested that the effective date of the tax be at the beginning of a month rather than at the middle of a month; and WHEREAS, it is the intention of the Council that construction contracts executed prior to the effective date of the construction contractingtax rate increase be exempted from the tax rate increase; and ORD to Amend Tax Code Office of the Oro Valley Town Attorney/JNA 9.23.03 460, WHEREAS it is in the best interest of the Town that the Council adopt the recommendations of the Committee byincreasing the current construction contracting tax, and that the effective date of the tax increase occur at the beginning of a month, and that construction contracts executed prior to the effective date of the tax rate increase be exempted from the tax rate increase. NOW, THEREFORE, BE IT ORDAINED by the Mayor and the Council of the Town of Oro Valley, Arizona that the certain document, known as "The Tax Code of the Town of Oro Valley, Arizona," is hereby amended as follows: SECTION 1. Section 8A-415 (a) of the Tax Code of the Town of Oro Valley is amended as follows, with additions being shown in ALL CAPS and deletions in Strikeout text: (a) The tax rate shall be at an amount equal to two FOUR percent (2 4%) of the gross income from the business upon every construction contractor engaging or continuing in the business activity of construction contracting within the Town. SECTION 2. Section 8A-416 (a) of the Tax Code of the Town of Oro Valley is amended as follows, with additions being shown in ALL CAPS and deletions in Strikeout text: (a) The tax shall be equal to two FOUR percent (2 4%) of the gross income from the business activity upon every person engaging or continuing in business as a speculative builder within the Town. SECTION 3. Section 8A-417 (a) of the Tax Code of the Town of Oro Valley is amended as (6/ follows, with additions being shown in ALL CAPS and deletions in Strikeout-text: (a) At the expiration of twenty-four (24) months after improvement to the property is substantially complete, the tax liability for an owner-builder who is not a speculative builder shall be at an amount equal to two FOUR percent (2 4%) of: SECTION 4. Pursuant to ARS § 41-1346, the Town shall maintain efficient record management for local public records and it has been determined that this Ordinance is a public record with three copies of said Ordinance to remain on file in the office of the Town Clerk. SECTION 5. All Oro Valley Ordinances, Resolutions, or Motions and parts of Ordinances, Resolutions, or Motions of the Council in conflict with the provisions of this Ordinance are hereby repealed. SECTION 6. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. SECTION 7. This Ordinance shall take effect A MAY 1, 2004. SECTION 8. THE ADDITIONAL TAX IMPOSED PURSUANT TO SECTIONS 1, 2 AND 3 OF THIS ORDINANCE SHALL NOT APPLY TO CONSTRCTION CONTRACTS kisd EXECUTED PRIOR TO THE EFFECTIVE DATE OF THIS ORDINANCE. ORD to Amend Tax Code Office of the Oro Valley Town Attorney/JNA 9.23.03 PASSED AND ADOPTED by Mayor and Town Council, the Town of Oro Valley, Arizona, this day of , 2004. TOWN OF ORO VALLEY ATTEST: Paul H. Loomis, Mayor Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Mark J. Langlitz, Town Attorney 411d ORD to Amend Tax Code Office of the Oro Valley Town Attorney/JNA 9.23.03 0...Ey 4,i, 9tt'' 9 O ?O pcz- TOWN OF ORO VALLEY 11000 N. LA CANADA DRIVE ORO VALLEY,ARIZONA 85737 Administrative Offices(520)229-4700 Fax(520)297-0428 www.townoforovalley.com P'P °UN D ED A9't MEMORANDUM To: Mayor and Council From: Bart Rochman,Councilmember Cc: Chuck Sweet,Town Manager Kathi Cuvelier,Town Clerk Mark Langlitz,Town Attorney Date: February 13,2004 nt to Ordinance(0)04-06 the Construction Contracting Tax Re. Amendme Increasing Rate From Two Percent(2%)To Four Percent(4%) On February 4 2004,the Council adopted Ordinance No. (0)04-06,which increased the construction contracting tax rate from two percent(2%)to four percent(4%). The Ordinance provided for an effective date of April 15,2004,based upon the recommendation of the Town Attorney. In addition,the Ordinance did not exempt construction contracts entered into prior to the effective date of the Ordinance. The construction contracting tax is collected by the Arizona Department of Revenue on behalf of the Town pursuant to an Intergovernmental Agreement entered into in 1999. Subsequent to the adoption of Ordinance No. (0)04-06,1 was informed by the Town Attorney, Langlitz,Lan litz,that when he called the Arizona Department of Revenue to provide notice of the tax rate increase,he was advised that it was extremely difficult and impractical to begin a tax-rate increase in the middle of a month rather than at the beginning of a month. Mr. gg Langlitz suggested that an amendment to Ordinance No. (0)04-06 was necessary to change g the effective of the Ordinance to May 1,2004, in order to meet the requirements of the Arizona Department of Revenue. Mr.Langlitz further informed me that in subsequent discussions he had with representatives from the Arizona League of Cities and Towns,he was advised that the common and preferred practice for Arizona municipalities is to exempt contracts entered into prior to the effective date of the tax rate increase. In that manner,the parties to contracts that were made based on existing tax rates would not be detrimentally affected by the subsequent tax increase. I was further informed by Mr. Langlitz that the Arizona Department of Revenue will not exempt preexisting contracts absent specific language in the ordinance providing for such an exemption. As a consequence,Mr. Langlitz also suggested that Ordinance No. (0)04-06 be amended to include the necessary language to exempt contracts entered into prior to the effective date of the Ordinance so that the Town remain consistent with actions taken by other Arizona municipalities. For these reasons,I respectfully request that that an item be placed on the Agenda for the Council's next Regular Session scheduled for February 18,2004,which would amend Ordinance No. (0)04-06 by changing the effective date of the Ordinance from April 15,2004 to May 1,2004,and by exempting contracts entered into prior to the effective date of the Ordinance. Thank you. •Page 2 9HBt1 Government Fees & Taxes on New Homes $169,294 Median Sales Price; 1,873 SF-Home in Pima County February 2004 Town of City of Pima Town of Town of Sahuarita Tucson County Oro Valley Marana Building Permit 1 $2,189 $1,894 $1,900 $2,121 $2,038 Water Meter $342 3 $1,726 $1,726 $2,232 5 $975 Wastewater Fee 2 X2,037 X2,543 $2,543 $2,543 $2,543 Impact Fee: Roads X3,500 4 $2,920 X2,435 6 Impact Fee: Parks X1,500 Yes $1,200 City/State Sales Tax $7,515 $6,327 $4,471 $6,513 $8,504 Total Fees Paid $12,083 $12,490 X15,640 $16,329 X17,695 Other fees Oro Valley has a Parks Impact Fee; either land, amenities or cash from the developer. Marana, Amphitheater and Vail School Districts add "voluntary" impact fees. Footnotes 1. Permits based on value of construction; calculations vary across jurisdictions. 2. Non-participating sewer connection fee in Pima County and Sahuarita is $3,619. Sahuarita rate increase will match Pima County rate by mid-year. 3. Sahuarita Water serves majority of new connections. 4. Per Pima County Ordinance #2003-40. 5. Of this amount, $1,774 is an impact fee: waived in some situations. 1°11'6. Applies only to homes (non-aged restricted) in Southern Transportation Benefit Area. Amounts represent the most common occurrence in each jurisdiction. Actual figures may vary slightly due to special exceptions, assessments, or negotiated agreements. Data based on an independent study for SAHBA by Bright Future Business Consultants and Nathanson Consulting PC. Government ffees paid by builders. the communitybuilder I Passed on to new home buyers. Southern Arizona Home Builders Association