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HomeMy WebLinkAboutPackets - Council Packets (1212) AGENDA ORO VALLEY TOWN COUNCIL STUDY SESSION FEBRUARY 18, 2003 COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE CALL TO ORDER: 4:30 P.M. - 6:00 P.M. 1 . PROJECT GRADUATION - PRESENTATION 2. FRIENDS OF THE ORO VALLEY PUBLIC LIBRARY - POSITION PAPER ADJOURNMENT POSTED: 02/13/03 4:30 p.m. Ih TOWN OF ORO VALLEY 1 COUNCIL COMMUNICATION MEETING DATE: February 18, 2003 TO: HONORABLE MAYOR & TOWN COUNCIL FROM: Chuck Sweet, Town Manager SUBJ: PROJECT GRADUATION PRESENTATION SUMMARY: As you are aware, there is a group of representatives from CDO High School and Ironwood Ridge High School that are organizing a program called "Project Graduation" for May 2004. Representatives from this group will make a presentation to Mayor & Council on Tuesday, February 18, 2003. Attached is a bulleted list of information regarding the specifics of "Program Graduation." ATTACHMENTS: Project Graduation-Ironwood Ridge High School; A Safe and Sober Graduation Celebration _ A6/4111eL.# 411 Chuck Sweet, Town Manager FROM :FBI TUCSON S01 S FGA NO. :5205775571 Fab. 17 2003 09:270M P2 Project Graduation-ironwood Ridge High Scoot A Safe and Sober Graduation celebration • Is an alcohol and drug free all night graduation celebration for seniors. • Graduation night is the most dangerous night of the year for teens, according to law enforcement statistics. • Grad Night celebrations are a safe alternative to the dangerous tradition of party hopping the night of graduation, which often involves drinking and driving. • This program was developed by the U.S. Department of Transportation and a National Grad Night Network over twenty years ago, and is very successful with teens in other cities. • We are working closely with Oro Valley Police Chief Dan Sharp to make this an annual event. • The saving of just one life is priceless — it could be the life of your teen, a grandchild, a niece or nephew, a neighbor's child, an employee's child. • Graduates will enjoy a casino night, food, music, dancing, games, prizes, hot tubs, surprise entertainment and more. • Hundreds of local community volunteers, parents, retirees, law enforcement officials, etc. will be planning and conducting this event. • In communities across the nation where this program has become a tradition, attendance has exceeded 90% of the graduating senior classes. • Local business, community volunteers and schools can forge a partnership to save kids lives each year. Donations are to be madep Y a able to Project Graduation-Ironwood Ridge High School and mailed to 2475 N. Naranja, Tucson, AZ 85742. Contact Mary Snider, Chairman, for further information at (520) 229-1366 or (520) 271-8148. TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 18, 2003 TO: HONORABLE MAYOR & TOWN COUNCIL FROM: Chuck Sweet, Town Manager SUBJ: FRIENDS OF THE ORO VALLEY PUBLIC LIBRARY PROPOSAL SUMMARY: Attached to this Council Communication is a position paper from the Friends of the Oro Valley Public Library ("Friends") regarding completion of the Oro Valley Public Library. Also attached is a letter received from the President of the Friends and Mayor Loomis' response regarding tonight's Study Session. ATTACHMENTS: 1. November 7, 2002 letter from Friends of the Oro Valley Public Library President Marjorie Gerdes 2. January 23, 2003 letter from Mayor Paul Loomis 3. Position Paper from the Friends of the Oro Valley Public Library regarding completion of the Library dr/ A. 4 Chuck Sweet, Town Manager • d �� Friends of the EL Norima ORO VALLEY PUBLIC LIBRARY November 7, 2002 Mary Hartz-Musgrave, Managing Librarian Oro Val-ley Public Library 1305 West Naranja Oro Valley, Arizona 85737 Dear Mary: The Friends would like you to request that the Friends be on the Town Council Agenda to discuss completion of the library and to ask for a $50,000 commitment for design and planning fees in fiscal year 2003, and to finish the library in fiscal year 2004 and 2005. Thank you. Sincerely, 'L-22/)a/yti-/-% 24l)24-1)6--- Marjorie Gerdes, President P.O. Box 69218, Oro Valley Arizona, 85737 Phone 825.0095 Email JaynePaul@WebTV.net p e-, .� � q TOWN OF ORO VALLEY =x 11000 N. LA CANADA DRIVE ORO VALLEY, ARIZONA 85737 Administrative Offices(520)229-4700 Fax(520)297-0428 _ www.townoforovalley.com UNDER r1 January 23, 2003 Marjorie Gerdes, President Friends of Oro Valley Pubic Library 14722 N. Alamo Canyon Drive Oro Valley, AZ 85737 Dear Ms. Gerdes.• //3 On Tuesday, February 18, 2003, the Oro Valley Town Council will hold a Study Session to discuss the Friends of the Oro Valley Public Library request to complete the remainder of the building.librarybuildin . The Study Session will be held at 4:30 p.m. in the Town Council Chambers at 11000 North La Canada Drive, Oro Valley, Arizona. presentation materials to the Council at the Study Session and You may provide have the necessary representatives resentatives available to answer questions. It would be aposition paper a few days in advance of the meeting so helpful if you could providep p more informed of your request. Please forward any such that the Council will be materials to Community Development Develo ment Director Brent Sinclair, by Thursday, February 13, 2003. Friends for all the support you provide to one of the finest libraries Thank you and the pp in the land. Sincerely, Paul H. Loomis Mayor 01'°Val1E&,, NN.42` . .,: 41 Nur 44 r � February 18, 2003 To: The Oro Valley Town Council From: Friends of the Oro Valley Public Library Subject: Position Paper on the Completion of the Library The position of the Friends of the Oro Valley Public Library on the completion of the library may be summed up in two statements: 1 . The Friends would like the library completed as soon as possible. 2 . The Friends stand ready to financially assist the Town to meet this goal. Completing the Library As Soon As Possible The Council is aware of this information, but it is included for completeness. Population. The library is operating in 60% of the space needed five years ago. In the last four years our population has grown over 30%, and it is expected to grow an additional 50%over the next seven. The library serves the surrounding area as well as Oro Valley, including high population areas such as Saddlebrooke (pop. over 4,000). The remaining 40%of the library must be completed to enable it to adequately serve our current and future population. Improvements. Just some of the improvements that will come with finishing the library include: • Adequate shelf space to shelve the current collection and the additional shelf space required to hold the larger collection needed to serve our population. • Reduced noise level as the very popular children's area is moved away from the lobby. • Additional small study/conference rooms. • An additional program room. • An expanded computer room with teaching space. • A true teen areal with additional computers, rather than the current "nook." • The collection space, service space and workspace the staff need to perform their jobs. • Space for a Friends bookstore, enabling us to raise more money for the library. Financial Advantage. With each year that goes by, we lose the financial advantage we gained by building the entire library structure. Leaving 10,000 square feet unfinished was a temporary measure; it's time to find a solution that enables the library to be completed. ' We are fortunate that our teen population has been drawn to this library;there is an active Teen Advisory Board and we want to make every effort to ensure a sufficient and positive teen environment. Friends of the Oro Valley Public Library • P.O. Box 69218 • Oro Valley AZ 85737-0012 Friends of the Oro Valley Public Library Position Paper on the Completion of the Library The Friends Are Willing to Help Financially The Friends understand that our growing Town has many needs and that the Town Council is laboring to meet these needs in an atmosphere of severe financial constraints. In the spirit of partnership that has served our Town well in the past, the Friends stand p willing to do all we can to help finance the completion of our library. Specifically: 1 . Realizing that the first step necessary to advance the completion of the building is to fund the required architectural and engineering drawings, the Board of the Friends of the Oro Valley Public Library voted unanimously as follows: "The Friends of the Oro Valley Public Library will pay 50%of the revised architectural and engineering fees (to a maximum of$25,000). " The Friends can provide these funds immediately, as soon as the line item breakdown of expenses is available from the architects and agreed upon by the Town and the Friends. 2 . Addressing a much larger capital commitment,the completion of the remaining 10,000 square feet,the Board of the Friends of the Oro Valley Public Library(after intensive discussion), voted unanimously as follows: "The Friends of the Oro Valley Public Library will endeavor to raise one-third to one-half(to a maximum of$300,000) of the amount needed to build-out the library, over the next three to four years. Again, the Town and the Friends would agree upon a line item breakdown of expenses in advance. Obviously, this is a substantial commitment and is not undertaken lightly by the Friends. We are in effect forming a loose partnership with the Town and, if you accept our offer, we would like to meet at a later date to further define parameters that will be agreeable to both parties. We believe we can raise this substantial amount of capital, based on our previous efforts and on the belief that the people of Oro Valley (and the surrounding areas served by the library) love and support this institution and are willing to commit funds from their own pockets if necessary to see it completed. We respectfully remind the Town Council that a modern library is no longer a book warehouse, but an integral part of any educated community. The library brings generations together, it is a meeting place for the people, and it serves as an oasis of calm and a resource for reason. It is a beacon of learning and a signal to all who look to evaluate a community on what it values. Let us work together to make it clear what Oro Valley values—now, and for its future. Page 2 of 2 DYo C/lles.A �� \i� dam' V.` February 18, 2003 To: The Oro Valley Town Council From: Friends of the Oro Valley Public Library Subject: Position Paper on the Completion of the Library The position of the Friends of the Oro Valley Public Library on the completion of the library may be summed up in two statements: 1 . The Friends would like the library completed as soon as possible. 2 . The Friends stand ready to financially assist the Town to meet this goal. Completing the Library As Soon As Possible The Council is aware of this information, but it is included for completeness. Population. The library is operating in 60% of the space needed five years ago. In the last four years our population has grown over 30%, and it is expected to grow an additional 50% over the next seven. The library serves the surrounding area as well as Oro Valley, including high population areas such as Saddlebrooke (pop. over 4,000). The remaining 40%of the library must be completed to enable it to adequately serve our current and future population. Improvements. Just some of the improvements that will come with finishing the library include: • Adequate shelf space to shelve the current collection and the additional shelf space required to hold the larger collection needed to serve our population. • Reduced noise level as the very popular children's area is moved away from the lobby. • Additional small study/conference rooms. • An additional program room. • An expanded computer room with teaching space. • A true teen areal with additional computers, rather than the current "nook." • The collection space, service space and workspace the staff need to perform their jobs. • Space for a Friends bookstore, enabling us to raise more money for the library. Financial Advantage. With each year that goes by, we lose the financial advantage we gained by building the entire library structure. Leaving 10,000 square feet unfinished was a temporary measure; it's time to find a solution that enables the library to be completed. 1 We are fortunate that our teen population has been drawn to this library;there is an active Teen Advisory Board and we want to make every effort to ensure a sufficient and positive teen environment. Friends of the Oro Valley Public Library • P.O. Box 69218 • Oro Valley AZ 85737-0012 Friends of the Oro Valley Public Library Position Paper on the Completion of the Library The Friends Are Willing to Help Financially The Friends understand that our growing Town has many needs and that the Town Council is laboring to meet these needs in an atmosphere of severe financial constraints. In the spirit of partnership that has served our Town well in the past,the Friends stand willing to do all we can to help finance the completion of our library. Specifically: 1 . Realizing that the first step necessary to advance the completion of the building is to fund the required architectural and engineering drawings, the Board of the Friends of the Oro Valley Public Library voted unanimously as follows: "The Friends of the Oro Valley Public Library will pay 50%of the revised architectural and engineering fees (to a maximum of$25,000). " The Friends can provide these funds immediately, as soon as the line item breakdown of expenses is available from the architects and agreed upon by the Town and the Friends. 2 . Addressing a much larger capital commitment, the completion of the remaining 10,000 square feet,the Board of the Friends of the Oro Valley Public Library(after intensive discussion), voted unanimously as follows: "The Friends of the Oro Valley Public Library will endeavor to raise one-third to one-half(to a maximum of$300,000) of the amount needed to build-out the library, over the next three to four years. " Again, the Town and the Friends would agree upon a line item breakdown of expenses in advance. Obviously, this is a substantial commitment and is not undertaken lightly by the Friends. We are in effect forming a loose partnership with the Town and, if you accept our offer, we would like to meet at a later date to further define parameters that will be agreeable to both parties. We believe we can raise this substantial amount of capital, based on our previous efforts and on the belief that the people of Oro Valley (and the surrounding areas served by the library) love and support this institution and are willing to commit funds from their own pockets if necessary to see it completed. We respectfully remind the Town Council that a modern library is no longer a book warehouse, but an integral part of any educated community. The library brings generations together, it is a meeting place for the people, and it serves as an oasis of calm and a resource for reason. It is a beacon of learning and a signal to all who look to evaluate a community on what it values. Let us work together to make it clear what Oro Valley values—now, and for its future. Page 2 of 2