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HomeMy WebLinkAboutPackets - Council Packets (1222) AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION NOVEMBER 19, 2003 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER ROLL CALL EXECUTIVE SESSION AT OR AFTER 6:00 PM Pursuant to ARS 38-431.03(A)(3) & (A)(4) Status Report from Town Attorney concerning the following pending litigation: 1. Anemone, et al. v. Town of Oro Valley, et al. 2. In Re Matter of Beztak Companies 3. Bloomfield v. Oro Valley Grievance Review Board. 4. Bryant v. Town of Oro Valley. 5. Martin v. Town of Oro Valley. 6. Sheppard, et al. v. Town of Oro Valley. 7. Williams, et al. v. Town of Oro Valley RESUME REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS —TOWN MANAGER The Mayor and Council mayconsider and/or take action on the items listed below: ORDER OF MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE —According to the Arizona Open Meeting Law, the Town only Council maydiscuss matters listed on the Town Council Agenda. broughtup Matters by the public under "Call to Audience"cannot discussed bythe Town Council as they have not been placed on the be agenda. Any items must be addressed to the whole Council, not a specific p member. In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. 1. CONSENT AGENDA (Consideration and/or possible action) A. Minutes —10/27/03; 11/04/03 B. Building Safety Activity Report— October 2003 11/19/03 Agenda, Council Regular Session 2 C. Coyote Run Transit Report— October 2003 D. Police Report— October 2003 E. Budget and Bond Committee Report to Council and Town Finance Report for the Quarter Ended September 30, 2003 F. Resolution No. (R)03-107 Authorizing the execution of a Grant Application for funding of Automated External Defibrillators under the Sun City Foundation Grant -"Making Precious Minutes Count" G. Resolution No. (R)03-108 Approval of an Intergovernmental Agreement with Pima County for an Emergency Management Assistance Grant H. 0V5-03-05 Public Art Proposal for two Commercial Buildings, IncludingBig the 0 Tire Store located at the northern edge of Rooney Ranch Shopping in Center (North of Home Dept) on the West side of Oracle Road, North of First Avenue, Parcel No. 220-08-001 J I. Resolution No. (R)03-109 Consideration and Possible approval of a Recommended Amendment to the Budget and Bond Committee's Rules and Operating Procedures J. Consideration of Financial Assistance for"Project Graduation" (CDO High School and Ironwood Ridge High School) 2. PUBLIC HEARING — ORDINANCE (0) 03-35, OV9-01-02, ORACLE ROAD NO 1 JOINT VENTURE, BRUNO A. ROITERO, REQUESTS AN EXTENSION OF TIME FOR THE REZONING TO C-1 (COMMERCIAL DISTRICT) FOR PROPERTY LOCATED AT 8600 NORTH ORACLE ROAD, PARCEL 225-130-05C Explanation: The property owner requests an extension of the rezoning p p Y approved byTown Council on June 20, 2001, Ordinance (0) 01-17. If the extensionapproved,is a roved, the rezoning would permit the development of approximately square 15 000 feet of commercial/office development. 3. PUBLIC HEARING — ORDINANCE (0) 03-36, 0V9-01-03, AHMED N. ZARIFI, REQUESTS AN EXTENSION OF TIME FOR THE REZONING TO C-1 (COMMERCIAL DISTRICT) FOR PROPERTY LOCATED AT 8600 NORTH ORACLE ROAD, PARCEL 225-130-06B Explanation: The property owner requests an extension of the rezoning p p Y approved byTown Council on June 20, 2001, Ordinance (0) 01-18. If the extensionapproved,is a roved, the rezoning would permit the development of approximately40,000 square feet of commercial/office development. 4. 0V12-03-17, THE HIGHTON COMPANY, REPRESENTING THE HANSEN FAMILY TRUST, REQUESTS APPROVAL OF A DEVELOPMENT PLAN FOR THE ARROWSMITH PROFESSIONAL OFF IC E/MEDICAL COMPLEX, LOCATED ON THE SOUTHWEST CORNER OF RANCHO VISTOSO BOULEVARD AND ARROWSMITH DRIVE, PARCEL#219-530-04T 11/19/03 Agenda, Council Regular Session 3 Explanation: The subject property consists of 1.72 acres and the zoning is Rancho Vistoso Planned Area Development C-1 (Commercial). The building will consist of 8,900 square feet. 5. REQUEST TO INITIATE THE FILING OF AN ANNEXATION MAP OF 135.9 ACRES OF UNINCORPORATED PIMA COUNTY TERRITORY LOCATED SOUTH AND WEST OF THE CURRENT TOWN LIMITS INCLUDING A PORTION OF THE NORTH HALF OF SECTION 22, WITHIN A PORTION OF THE NORTHEAST ONE-QUARTER OF SECTION 21, AND WITHIN A PORTION OF SECTION 15, TOWNSHIP 11 SOUTH, RANGE 13 EAST, GILA AND SALT RIVER MERIDIAN, PIMA COUNTY, ARIZONA 6. DISCUSSION AND CONSIDERATION OF POSSIBLE ACTION FOR RESOLUTION OF EMPLOYMENT ISSUES AFFECTING THE TOWN'S PUBLIC SAFETY EMPLOYEES COUNCIL REPORTS TOWN MANAGER'S REPORT DEPARTMENT HEAD REPORTS CALL TO AUDIENCE DIENCE—Accordingto the Arizona Open Meeting Law, the Town only Council maydiscuss matters listed on the Town Council Agenda. Mattersbroughtupby the public under "Call to Audience"cannot be discussed bythe Town Council, as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In orderspeakduring to "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 11/12/03 4:30 p.m. lh When possible, a packetagenda of a enda materials as listed above is available for at least 24 hours prior to the Council meeting in the office of the public inspection Town Clerk between the hours of 8:00 a.m. — 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disabilityneeds any type of accommodation, please notify the Town Clerk's Office at 229-4700. 11/19/03 Agenda, Council Regular Session 4 INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting.. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please p complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic wish to speak on, or if you wish to speak during p you p "Call to Audience", pleasespecify s ecify what you wish to discuss when completing the blue speaker card. Please step forwardpodium to the when the Mayor announces the item(s) on the agenda which you are interested in addressing. your Please state name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, youonly will be allowed to address the Council p once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. "Call to Audience" you may address the Council on any issue you 4. During C wish. 5. Any member of the publicspeaking s eaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. DRAFT MINUTES ORO VALLEY TOWN COUNCIL SPECIAL SESSION OCTOBER 27, 2003 ORO VALLEY TOWN COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE SPECIAL SESSION -AT OR AFTER 4:30 P.M. CALL TO ORDER 4:34 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Werner Wolff, Vice Mayor Paula Abbott, Council Member Bart Rochman, Council Member EXCUSED: Dick Johnson, Council Member 1. DIRECTION TO THE TOWN MANAGER REGARDING ORO VALLEY'S PRESENTATION TO THE PIMA COUNTY BOND ADVISORY COMMITTEE FOR THE MAY 2004 BOND ELECTION Brent Sinclair, Community Development Director, reported that the Pima County Board Advisory Committee was soliciting project proposals for consideration in a proposed County Bond Election scheduled for May 2004. He explained that on October 31, 2004 the committee would be entertaining formal presentations for projects. He explained that the purpose for this Council Communication was to provide information about projects that had been discussed at prior meetings. He reviewed the following list of projects to be considered by Council for inclusion in a Bond Election presentation. • Oro Valley Public Library Expansion o Scope: Complete the 10,000 square foot shell, fully equip with furnishings, p p telecommunications, computers and construct parking with 40 additional parking spaces. Probable Cost: $1,100,000.00 • Kelly Ranch Acquisition o Scope: Purchase and preserve the 108 acres north of Catalina State Park Known as Desert Springs Subdivision and fonnerly known as Kelley Ranch. Probable Cost: $5,000.000.00 10/27/03 Minutes, Town Council Special Session 2 • Steam Pump Ranch o Scope: Purchase, reconstruct and preserve the pump house, water tank foundation and immediate site. Purchase and renovate the original ranch house for modern use or provide funds for the renovation of the original ranch house. Probable Cost: Renovation and restoration is estimated at $600,000.00. Land acquisition costs have not been factored in. • Honey Bee Village o Scope: Purchase and preserve the Hohokam Village site located east of the intersection of Rancho Vistoso Blvd. and Moore Road. The site is 75 acres total, but within it is a distinct 12 acre core area occupied with the most significant artifacts and ruins. Probable Cost: Unknown. Most of the site is located in commercially zoned property in the RV PAD. • Naranja Town Site Development o Scope: Develop the Naranjja Town Site in accordance with the Council accepted master plan. Probable Cost: $52,000,000.00 The followingprojects have already been submitted to the Bond Advisory Committee from the Conservation Bond Advisory Committee: • Steam Pump Ranch o Scope: The County proposal contemplates reconstruction of the original pump house, preservation of the water tank foundation and rehabilitation of the original ranch house for modern use. No funds are designated for land acquisition or operations and maintenance. County Estimate: $600,000.00 • State Land Acquisition: o Scope: Acquire and preserve 11,900 acres of land north or Oro Valley that would create a biological corridor between the Tortolita Mountains and the Catalina Mountains. The bulk of these lands were a part of the County's application to the State for inclusion in Arizona Preserve Initiative process. County Estimate: $42,000,000.00 Mayor Loomis opened the floor for public comments. Terry Dudas, 10713 Pomegranate Drive, urged Council to take advantage of the opportunity to restore Steam Pump Ranch because the site was an irreplaceable resource and a major center piece of Oro Valley. She added that the Hokoham Site was a critically sensitive and important site as well. She stated that the integrity and preservation of these sites were very important. 10/27/03 Minutes, Town Council Special Session 3 Dick Eggerding, 13401 North Rancho Vistoso Blvd., reported the representatives from the Land Conservation Committee were present at the annual Oro Valley Jazz Festival held on October 27 & 28, with an exhibit on hand of the Steam Pump Ranch project. He reported that the citizens were very supportive and optimistic about the project. He suggested the Town continue to seek other alternatives for the site and recommended that the Kelly Ranch Site be included in the Bond Election presentation. Bob Jennens, 1833 East Starmist, a representative from the Pima County Bond Advisory Committee reviewed the Tracking of Presentations for General Obligation Bonds Report. He pointed out that there were a lot of good ideas that were being submitted countywide and recommended that Council prioritize the projects that were to be considered. The Council identified and discussed the following points of concerns: 1. Had the committee itself had any direction on how to rank the various projects submitted by the cities and towns? 2. The 400 million dollar bond maximum limit. 3. Should the Naranja Town Site be eliminated from the possible project list? 4. How much funding should be applied for Honey Bee Village? In answer to aq uestion from Council Member Abbott, Jim Kreigh reported that he had spoken to several citizens regarding Steam Pump Ranch, Kelly Ranch and the Hokokam Site and the very response has been positive for the implementation for Sales Tax revenue to acquire the p sites. MOTION: Mayor Loomis directed the Town Manager to forward the presentation for the projects to the Pima County Bond Advisory Committee which would include the following projects and these projects would be listed in priority as follows: 1. Steam Pump Ranch—$600,000.00 for the preservation of the facilities and land acquisition cost that is not yet identified. 2. Arizona Preservation Initiative State Land Acquisition support from a regional basis. 3. Kelly Ranch— $5,000,000.00 which would be presented under both categories of Land Conservation and Archaeological 4. Honey Bee Village/Hokakam Site—with an approximate estimate of$2,000.000.00 and presented under archaeological preservation. 5. Oro Valley Public Library Expansion - $1,000,000.00 to be presented under the facilities category. Vice Mayor Wolff SECONDED the motion. AMENDMENT TO MOTION: Council Member Abbott moved to REVERSE the priorities of Item 3 and Item 4 as listed in the Mayor's motion. Council Member Rochman SECONDED the motion. 10/27/03 Minutes, Town Council Special Session 4 • Mayor Loomis stated that he would not accept the motion because the Town had other methods available to preserve the Hokokam Site but there were not as many options available to preserve the Kelly Ranch Site. He further explained that there were significant restrictions that do not allow a developer to build on the Hokakam Site. He added that there were many complications associated with the Honey Bee Village site and unidentified circumstances that could arise which could create a potential for higher cost to the Town. Council Member Abbott stated that even though the Hokakam Site was complex, it would be worth going the extra effort for the Town to figure out some of the detail among the tribes because the site would be a great regional benefit. MOTION failed, 2-2, with Mayor Loomis and Vice Mayor Wolff opposed. AMEMDMENT TO ORIGINAL MOTION: Council Member Rochman moved to include the Naranja Town Site as Item 6 with an amount of 5 million dollars. Council Member Abbott SECONDED the motion. MOTION failed,1-3. ORIGINAL MOTION: Mayor Loomis moved to direct the Town Manager to forward a presentation for the projects to the Pima County Bond Advisory Committee which would include the following projects and these projects would be list in priority: 1. Steam Pump Ranch—2.6 million dollars for the preservation of the facilities and land acquisition cost that is not yet identified. 2. API - $42,000,000.00 State Land Acquisition support from a regional basis. 3. Kelly Ranch—$5,000,000.00 which would be presented under both categories of Land Conservation and Archeological 4. Honey Bee Village and Hokakam Site—with an approximate estimate of $2,000,000.00 and presented under archaeological preservation. Oro Valley Public Library Expansion - $1,000,000.00 to be presented under the facilities category. MOTION carried, 4-0. Mayor Loomis recessed the meeting at 6:10- p.m. The meeting resumed at 6:20 p.m. 2. DISCUSSION OF ECONOMIC DEVELOPMENT AGREEMENT PROPOSED FOR THE ORO VALLEY TOWN CENTRE Chuck Sweet, Town Manager, reported that the agreement relates to the commercial portion of a 58 acre parcel located on the eastern side of Oracle Road at the terminus of First Avenue. He explained that the developer has requested that 40% of the Town's existing 2% Sales Tax be 10/27/03 Minutes, Town Council Special Session 5 retuned to the Developer. Additionally, the Developer has requested Revenue Sharing for a portion of the Bed Tax Revenues generated by the Hotel Property amounting to 2/3 of the total 3% leaving a net Bed Tax distribution to the Town of 1% or 1/3 for a period of ten (10) years. He explained that the major difference between this agreement and other economic agreements was that this agreement specifically does make reference to a Community Facility District that the Council would need to consider in the future. Jonathan Moore, a representative from RBC Dain Rauscher, gave the brief outline of what a Community Facilities District Financing would consist of and reviewed the following: • Enabling Legislation for Community Facilities Districts. • Community Facilities Districts. • Development Impact Fees. • Trend for DFD Use In Arizona. • Community Facilities Districts Council and District Board Actions. • Desirable Developer Characteristics. • CFD Debt Options and Comparison. • Lessons Learned. Mayor Loomis opened the floor for public comments. Bill Adler, 10720 North Eagle Eye Place, stated that after reviewing the agreement he would oppose because there were no guarantees and no public benefit to having a Community Facilities District, therefore, he suggested that the agreement be waived. He explained that if the projected revenue changes were not achieved the Town should have some manner of recapturing those revenues either by equity or some guarantee that the money would be reimbursed. The following concerns were identified by Council: • How long after a development plan has been submitted to a Town does it take before excavation? • The agreement does not reflect any timely manner to create a development plan. • The guidelines in the agreement do not reveal or encourage bringing in new businesses and different types of businesses. • Does the commercial portion of the project acreage meet the required regional retail center qualification? • Incentive. • Time Frame. • Job creations. • In the proposed document under Paragraph 3.1. The agreement to evaluate Community Facilities District (CFD) feasibility to include additional wording to read "it would be considered but no guarantee that it would be approved by Council". • Do the items listed in Section 4 Public Improvements qualify for the CFD financing? • 10/27/03 Minutes, Town Council Special Session 6 • Add an element to get return revenue if goals are not met. Mayor Loomis stated that the agreement had not met the criteria under the policy and that there was nothing in the agreement presented by CDO Partners that would have him believe that an Incentive Agreement or an Economic Development Agreement would be necessary. Council Member Abbott agreed. In answer to a question from Mayor Loomis, Mr. Sweet stated that staff would review the agreement and address the Council concerns and present the information to Council at a future meeting. ADJOURNMENT MOTION: Council Member Rochman moved to ADJOURN the meeting at 7:21 p.m. Council Member Abbott SECONDED the motion. Motion carried, 4-0. Respectfully submitted, Linda Hersha, Secretary II MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION NOVEMBER 05, 2003 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 5:30 PM CALL TO ORDER 5:30 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Werner Wolff, Vice Mayor Paula Abbott, Council Member Dick Johnson, Council Memb ,ry�` Bart Rochman, Council Me / ffX • :�f f• EXECUTIVE SESSION AT OR AFTER 5:30 P Nff¢:lNi:+. MOTION: A MOTION was made by Vice May• s �i SECONDED by Council Member Abbott to go into Executive Session at 5.31`"~•"s`"""•} or the following purpose: �f (A) the p • "lance review of the Town 1. Pursuant to ARS 38 431.03 .f-��:J� ��� . Manager k: y� 0 Motion carried, 5 —0. 41IrK4f ' Wolff and SECONDED byCouncil MOTION: A MOTIO`y:' s mach.::` ,V f. ion at 6:40 p.m. Motion 5 —0 Johnson togo bitqfsk �:� �-•:�:�� carried, • Member J o y:.., .K{w� ��: ��;.•..:s}%:•v}}fir:<::`� ES��-�N. �: T OR AFTER 7:00 PM oe RESUMERE - �. ;.. CALL TOER Nitt:. 7:04„„::m. ROLL CAS.: #..:; .:.. :�5`:4n.<�:•:y;. �Fiii.ori}i4: :: .SCS'•: PRESENT: .M;y >> PPaul Loomis, Mayor N •.; :::`r:•;';: Werner Wolff, Vice Mayor Paula Abbott, Council Member Dick Johnson, Council Member Bart Rochman, Council Member PLEDGE OF ALLEGIANCE Mayor Loomis led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Town Manager Chuck Sweet reviewed the upcoming meetings and events. 11/05/03 Minutes,Council Regular Session 2 CALL TO AUDIENCE Bill Adler, 10720 N. Eagle Eye Place, stated that he has been upfront with his ideas and suggestions regarding the General Plan update. He stated that he hoped that he and gg others that had opposed the Plan update would be able to work with the Town regarding the necessary, appropriate and possible changes to the General Plan update. SharonSpring Brown, 960 W. Silver S rin Place,requested that the Council pull Item K, Resolution(R) 03-104 from the Consent Agenda for discussion. She stated that the residents that live on Copper Spring Trail were concerned about what would happen if the HELP loan did not go through and questioned whether the La Canada Drive and Moore Road extensions would be stopped. J;` Gsry 4F,:: `�Fir jf' ��'.i l on behalf of Carl Sharon Brown, 960 W Silver Spring Place, read a letter to thq K ci Priddy,regarding his experience with cement trucks deliv; _ an :M:k{s: v;Y•ng concrete at g g .��` the morningand his calls to the Police Dep 1 ent. 3:00 a.m. in kp y�; 1. CONSENT AGENDA ,, ,,.i y ''''• //,. f �`'��� `ember Abbott, y • Mayor Loomis At the request of Council Member Johnson and Coll'f ,•y Items D, E, K, M and N from the ' Ageny ' f: pulled ��.. ;� '-ent . �y y ,rte.` ;,,,. •rd;_�;.�f. • A' • � ��� :� } AVE the Consent Agenda with MOTION• Council Member Johnson OWE r,r;..•.... �� �Me er Rochman SECONDED the the exception of Items D, E, K, M and N. �f�, �. -�� Motion carried, 5 ""' motion. — � =� � A. Minutes— 10 3/03 1 R :,...: I • fgffelt,914C4-tiiitZin &Approvin a contract with Brown & B. Resolution g g Caldwe,f •. ..,the , :t of$57,176.40 for providing professional civil en ?� `':`�:' •."•:.:._ vic • esi n the offsite well discharge piping and access 5^•� �/o'i'^�' 76;'/"44*"' iit•.f�l' a fo E- C. qiiiejution .mak�`:.;>;::`` )03-97 Award of contract to RS Engineering in the amount N�s�•�.•:���• o zios 00 for ffitilfessional engineering services for post design for the La '" goL ,:Widening, Project No. OV 30 99/00 25 Cana •�:•:v: vim./}.�f:::.:: D. Resoluti*- (R)03-98 Award of a professional engineering services contract tom#Kirkham Michael in the amount of$26,344.76 for a Project Assessment for Magee Road: Northern Avenue to First Avenue, Project No. OV30-03/04 06 (PULLED FOR DISCUSSION) E. Resolution No. (R)03-99 Award of a professional engineering services contract to Kirkham Michael in the amount of$26,568.28 for a sound wall design for Verde Catalina Town Homes located along Oracle Road, Project No. OV30-03/04 07 (PULLED FOR DISCUSSION) F. Resolution No. (R)03-100 Award of a professional engineering services contract to Catalina Engineering in the amount of$263,000 for Phase 1I of the Lg a Canada Extension: Tangerine Road to Moore Road, Project No. OV 30 99/00 09 11/05/03 Minutes,Council Regular Session 3 G. Resolution No. (R)03-101 Award of contract for testing of construction materials to Terracon for the La Canada Widening from Lambert Lane to Calle Concordia and Tangerine Road Project from First Avenue to La Canada Drive H. Resolution No. (R)03-102 Designating March 9, 2004 as the Election Date for the purpose of nominating candidates for two (2 year) Council Member seats and three (4 year) Council Member Seats; designating voter registration deadline as 5:00 p.m. on Monday, February 9, 2004; and designating the deadline for filing candidate nomination papers on by 5:00 p.m., Wednesday, December 10, 2003 I. Resolution No. (R)0-103 Authorizing the Town Clerk to conduct the March 09, 2004 Primary Election as a Ballot-By-Mail Electio ;• ursuant to ARS 16- 409(B) ay J. OV12-00-13B Approval of a one year extension4c0 ,proved Arizona Glassworks Development Plan for a proposed retailar ::ce facilitylocated within the Foothills Business Park to Nove :: 41510 15, 200' „::, K. Resolution No. (R)03-104 Endorsingthe Y' 'n of Oro Va .' � ,: lication for HELP Loan from the Arizona Dep.:,i;.(ent o y ansportatio for the extension of La Canada Drive from Ta ``"Y` �:, /�f ��. •id to Moore Road FOR DISCUSSION)(PULLED '. L• Resolution No. (R)03-105 A. ;:;;,:,:Dazing and ,wing the execution of a Memorandum of Understan 4: �.. `. :: ,,the Thwn``of Oro Valleyand the g ., ;F ?.construction on that specific Miller Family in order to ain�� cess� :v :.: �,;: section of the La Canada DriveViNniVri41” ��"'� f'�'�`� ����"�"`�f' �wide RoadwayImpact Fee Contingency too M. Approval of reque: � y::��:, .ns er � - p g y to provide additional 1nng fortabert Lane safety and capacity road improvements NJLLWDR D USSION) Ur•:n; xx ./' s : sv fit:, y2: N. Approval of r ;:"Aiip.1!, f ds from Highway a Contingency Reserve rovi . dtiori din•:_ .'. r for the e Lucero Subdivision road improvements (PIJOLO*ORD ," ON)4� � " 4i�� wl•:%, " / rifG✓, 0• Arntmert inemb to the 2004-2005 Capital Improvement Technical so Com ttee and appointment of Alan Dankwerth and David Ater to 464pp '�Y �f�!%:rfSi:ii. ,/f,/y•<RY theC .. TAC fo :ntrms of 2years and oneyear respectively u• p y 7l�+,r,:yYyj''.u?i�F..fl iii. ,��'lY�!'v iii rr..�:x:.,.,.:�:<;,:NI,,,. �.Yuii, /.i•+i{+.n;%•:iv;.'. D• RESOLUTIONy 61)03-98AWARD OF A PROFESSIONAL ENGINEERING SERVICES CONTRACT TO KIRKHAM MICHAEL IN THE AMOUNT OF $26,344.76 FOR A PROJECT ASSESSMENT FOR MAGEE ROAD: NORTHERN AVENUE TO FIRST AVENUE, PROJECT NO. OV30-03/04 06 and E. RESOLUTION NO. (R)03-99 AWARD OF A PROFESSIONAL ENGINEERING SERVICES CONTRACT TO KIRKHAM MICHAEL IN THE AMOUNT OF $26,568.28 FOR A SOUND WALL DESIGN FOR VERDE CATALINA TOWN HOMES LOCATED ALONG ORACLE ROAD, PROJECT NO. OV30-03/04 07 11/05/03 Minutes,Council Regular Session 4 Town Engineerrequested Bill Jansen that the Items D and E be continued indefinitely due to the closure of the Tucson offices of Kirkham Michael, Consulting Engineers. MOTION: Council Member Rochman MOVED to TABLE Items D and E indefinitely. Council Member Johnson SECONDED the motion. Motion carried, 5 —0. K. RESOLUTION NO. (R)03-104 ENDORSING THE TOWN OF ORO VALLEY'S APPLICATION FOR HELP LOAN FROM THE ARIZONA DEPARTMENT OF TRANSPORTATION FOR THE EXTENSION OF LA CANADA DRIVE FROM TANGERINE ROAD TO MOORE ROAD Town Engineer Bill Jansen explained that the Town has applied fo rx lH -IELP loan through the Arizona Department of Transportation (ADOT) in order to Y, f:: rate the construction p of the La Canada Drive extension from Tangerine Road to r.`w: :. ad. He explained to ro•ects that were "r= t ' `"" nd could only be that HELP loans were only grantedprojects �jyy;s, used for construction costs. He stated that ADOT wou ."rl :- conside 11e request next . ..::. rs„•.: sr:�: • If the Lo s�:��:�:�.:.: month. If the Loan is approved, then construction w r+n14 egin. �`not the Town would issue short term bond �ed o ;.funding a ready secured. approved, 5: Mr. Jansen further explained that which ever plan ,: nding, the project would proceed as scheduled and no delay is expected. N;/rvl r is In response to a question from Council �r�ott, V � nsen explained that they ' y-••.r�.ti. �"�• ould begin in Februaryor to bid the project in Janu :,: con .: g would be ready p J , :.� 3:• • ,:.: of 2004 and completion would tak:. ;. :.} .,off :itr months. March • } Don Bristow, 12190 N. C s ' {H ,; Trail;,ed that he had been concerned with the timing, impact and bac, gr,:r an if„ '1 .,LP l _.in.did not go through; however, his questions had been ans / 'Y:. '" ;/°terrygitA:;' /{" MOTION: C•z®t•:':/r"x'::£•::n .::%i,:f• ••j:.•,rI,r!k'.>:.:. gab* on n MOVED to APPROVE Resolution(R)03-104. SEQD Fn • Vice Mayor,,- ion. Motion carried, 0. ogeff "� E TRANSFER TOWN-WIDE ROADWAY M. APPRO ���•::�.�����JF REG, ST TO IMPACT FEE '.. • G:ENCY TO PROVIDE ADDITIONAL FUNDING FOR LAMBERT LAWA, FETY AND CAPACITY ROAD IMPROVEMENTS In response to questions from the Council, Town Engineer Bill Jansen explained that the p Lambert Lane project design includes 4-lanes; however, the actual widening of Lambert Lane is approximately four years away. Action by the Council tonight would provide an interim measure to help improve the traffic capacity on Lambert Lane until the full project can be completed. He also explained that the asphalt overlay being placed on Lambert Lane west of La Canada Drive would bring the road up to a serviceable road. He stated that the road is currently in extremely poor condition. Mr. Jansen further explained that the cost of the overlay with turn lanes would cost approximately $342,000 for that section of Lambert Lane. If the turn lanes were not included, the cost would be reduced by approximately $60,000. 11/05/03 Minutes,Council Regular Session 5 Mr. Jansen also explained that the addition of bike lanes to the project would cost approximately $150,000 - $200,000 and could be added as an Add Alternate to the contract for the Council's consideration. He also explained that they expect to complete the design of the project within three months with a three to four month construction g p period. Mr. Jansen reported that when the full project is done in 2008, Lambert Lane would have medians, bike lanes, shoulder sidewalks, and under-grounded utilities. MOTION: Council Member Abbot MOVED to AMEND the Town's Town-wide Roadway Impact Fee Budget by transferring $487,0.00 from the Town-wide Roadway Impact Fee Contingency to provide additional funding for improvements to Lambert p , K'• oulder lanes. Lane and to include an Add Alternate to the contract for bike lanes :':.'„i Council Member Rochman SECONDED the motion. Motion c,. � 5 —0. 6.f”}9F:3f!::. w°"•y..•.','ftp`'%:;=.�'>. % sC%{r � J 1,...i N. APPROVAL OF REQUEST TO TRANSFER FUN S'FR IGHWAY ,:. �t r� • +1":E'?..�'�; G FOR THE CONTINGENCY RESERVE TO PROVIDE ADDITIONAL F , LUCERO SUBDIVISION ROAD IMPROVEM :: r'' Ar, 4-:;" In response to a question from Council Member Abbott f? Eng Engineer Bill Jansen explained that the residents of the Lucero subd.ivisio h r` iscussed the road improvements with the Town; however, 1 ,in roads a`=�r••;y .:f high maintenance for the im rovem o de l4e o explained that there are Town and staff feels that the p � d• . ':� p in �`"' • {y'` 4•• " °��w•�:aff is recommendingthat the also major drainage issues the subdivio � : : , t streets bepaved and a flow-wa for the w: {:" •, `}`". i y,•..• � tal��� Mr. Jansen also explainedthat • Fr``:.` ": creas ` ` "dust levels in the subdivision and reduce. these improvements would ra:�.•:�" Y.':' rte. 1 y .: :. the costs of maintenance. .r ,.:." }• "• { SAA%;:f>{:: b::;!%':<> •q r>/•',+.<. 6.;t}u.:fl:�c�<•.,»:}•f;;: .. affibi improving E:cy {Ci;';xs:, : ^.,:�F.s:,.{:{. ::':.;. ...:. .: 1it of the { x::i:::: .'". t mind im rovin the air ua yCouncil Member Abbott ,:�.��r:� . p g q subdivision or savA::,mons}yv .would result from paving the roads, but we needto keepin mind that- :r-: :are aed there is always a cost involved. F.,, /.:! ..Uj1i;$j:•� .{h,!"j:w'i:y:•:. �i::.i.{r�y'i'•�::;. 'F�:'i}." vW"Q,��t•is}i ��:':v��Yk'•%Fi::. 3•i v f f'+r��' F'•'•i�:.f•}i'y.:.� FR{''r:+,{{.:' .,.F: Sy4��F.r>�>:>:rsY::>; Fund h Abbott MOVED to AMEND the Town's Hi Highway`fr,€:��. Ancil Me1ri �' g y MOT10I��::, ,. : 4r: . �Fiyj�F r;:;.. ��n�'i.. Budget by transferring $174,000 from the Highway Contingency Reserve to provide additional fundi ';;: these improvements to the Lucero Subdivision. Vice Mayor Wolff SECONDEDA 5},,. Motion carried, 5 —0 the rr� R fiJ^ 2. PRESENTATION BY AMERICAN DIABETES ASSOCIATION REGARDING THE 2004 NORTHWEST DIABETES WALK IN ORO VALLEY Public Information Officer Bob Kovitz introduced Kali Cohen, Executive Director for the American Diabetes Association. Ms. Cohen reported that the 2"d Annual Walk for Diabetes in northwest Pima County would be held in Oro Valley on April 24, 2004. She explained that they are targeting Oro y Valle and Marana. She then introduced Mr. Dick Eggerding, Event Chairperson. 11/05/03 Minutes, Council Regular Session 6 Mr. Eggerding thanked Jim Kriegh, Director of Development, who is helping with the event. He reported that Mayor Loomis and Mayor Bobby Sutton from the Town of Marana would be honorary Chairmen. Mr. Eggerding also reported that the Northwest Hospital has donated $5,000 in support of the event. Mayor Loomis encouraged everyone to participate in the event. 3. AWARD OF PLAQUE OF APPRECIATION TO LYRA DONE FOR HER SERVICE ON THE BOARD OF ADJUSTMENT Mayor Loomis presented Ms. Lyra Done with a Plaque of Appreciation for her service on the Board of Adjustment. f..4,✓'':r�:rr ��y::���,�•,/:(•.fly „ ,l/,lj•y. 4.:•j R 03-106 AUTHORIZING -:�A4NANCE4. RESOLUTION NO. ( ) DIRECTOR TO CAUSE THE ISSUANCE OF NOT T J' $36,000,000 OF BONDS BY THE MUNICIPAL PROPERTY CORSd ",' TIO YF'3" �`::::HORIZING ,:. AND DELIVERY OF ALL EEMENTS 1 SARY OR THE EXECUTIONa f.�.R�•. TS �:$`<� XPAND � G AND APPROPRIATE FOR THE FINANCING OF„ ` `" ,..::jam :;.. r�"" : '� NG THE TOWN AND IMPROVING THE WATER UTILITY SYST , .: - .fi. RELATED FINANCING COSTS; AUTHORIZI �_: E FINANCE DIRECTOR EXPEND ALL NECESSARY FU ^;_ :. HERE :t ND DECLARING AN TO m..; .� `. EMERGENCYY: y'". :, :.: Ifit /4#,Vteffitlet, :'.'.•%�:^:C Finance Director David Andrews re orte , 1:4 ,,ova if Resolution (R)03-1 06 would authorize the issuance of To .f.r Vail"-: -Municipal Property Corporation, Senior Water Project Reven ;':;%:, �nC rove•,::,,:; execution of all related documents and Lien � ��•s��,�.,.. _,�.,{�.�p ��. /: position � � F•' � rwa ��.�.� ith fundingfor construction of the the Town to cor�:�, `e to �. .; ; ��,�.,o, r ,.: l/r'y,5��.'/�'r":L�N'•�r.'4'��riv?�/':lrrj r,�I,g.. • !•• .:.. /'ii's�+�'/5+:: 6' rh -'' ";' :` 4411.441!„,.; ced through the issuance of the bonds are Reclaimed Water Syste . � �� -4 �,.;•� .: as follows: � , .: p/� �.: Reclai yr T :s:; yst `::^ $12,640,000. ;f .. >:�. , :Y�Of.•.xG'r h r•"r���✓• 7 21_/0 000 2) Wat :.t-:. , tem ,: em- (Existing) $ , ,�. r.�,�:f- r Y::;:� 5,540,000 3) W. - 'ws stern Impements (Expansion) $ � . $ 3,980,000 4) Wate`"R ' :``�ct Fees !yr • :.,..financing) 5) City of i..,s#34 ,.:N::Yw.`• e:. ment Agreementreement $ 3,980,000 r1 °. TOTAL $33,055,000 Mr. Andrews further explained that the financed amounts include construction costs, capitalized interest, costs of issuance, underwriter fees, bond insurance and a debt service surety fund policy. He reported that the refinancing of the Water Impact Fee Revenue Obligation Series 2000 bonds would allow a principal loan amount of approximately $330,000 to be repaid to the General Fund plus interest. Also, a lower interest rate for the City of Tucson Settlement Agreement would generate a savings of approximately $370,000 to the Water Utility. 11/05/03 Minutes,Council Regular Session 7 Markg Reader, Stone and Youn ber UnderwritingFirm for the Town, reported that they have been working on the Bond Financing Plan. He reviewed the steps involved in the issuance of the bonds with the marketing of the bonds closing the last week of December. Michael Cafiso, Greenberg Traurig, LLP, Legal Counsel for the Town, reported that approval of Resolution (R)03-106 would provide for the authorization and execution of the various transaction documents related to the issuance of the bonds. A purchase agreement between the Town and the Municipal Property Corporation (MPC) would also g be finalized which provides the source of repayment of the debt the MPC would issue. MOTION: Council Member Rochman MOVED to APPROVE Resolution (R)03-106, authorizing the issuance of Town of Oro Valley Municipal Propert'. ' ,corporation Senior Bonds, Series 2003, and declarin i':Y- ``er enc . Council Lien Water Project Revenueg g y Member Johnson SECONDED the motion. Motion carried, rn; "r 5. PUBLIC HEARING— ORDINANCE NO. (0333,33,......-34 AM >:G �! r�� ���� S AND CHAPTER 9, GARBAGE AND LITTER, ARTI �5`9-1, DEFINI ., %r fi:i{:j4• h% ARTICLE 9-3, HAULING AND DUMPING P: ISI O;§ OF THE OWN OF 601: '+i)��lJ/.i�vORO VALLEY TOWN CODE; UPDATING 1 ?: . 'NS AND PROVIDING A MECHANISM TO ENCLOSE CARGO AREAS4k}x ::l�./ ����{���•� HICLE TRAVELING WITHIN THE TOWN WHILE TRANSPORTINGra'`$' : ".AGE, REFUSE,LITTER r.�..,.. :,.:.:f�:::.":�;. ALL��� ��OLUTIONS AGGREGATE MATERIALS R °'::`..` c" OR •; .. J .rl:r:•.:s '{'A�'!.�'ii:{'nL:+�{islSi':•}'Fti!''r:niii::. Y•w.`: ::.,:'..::{::{:::::i%:.:.:::.:.:.:.: : CONFLICT TH . :oW% `- f � O VALLEY IN ORDINANCES, AND RULES OF �� :�� THEREWITH; PRESERVING THE R 1fUTIES THAT HAVE ALREADY MATURED ANCEE S THAT HAVE ALREADY BEGUN fyTHEREUNDER � x t:zz,i ailitt40.00 `:�,c:vi; ;!�1n;4� irk.�s�'����`�%�"� a roval of Ordinance O 03-34 would Town Attorne Mark - pp update definitions an:d requi ; ergo areas of vehicles traveling within the Town while %��j:�ii•i�ni`nrifi:!'$v'.ii'. {��:::i(i}?4!'ii�/1. "�ii.{�%`�°{���'�`�� �`�� aterials to be enclosed. He ex lamed : :. m transportingR`�� ��� :: h.:� �e, tk��r aggregatep that the Ordinance would t 0:44Aage e substantially identical to that contained in the { Marana T " "? ode in order t provide consistency in requirements for vehicles traveling • got loca i{::i::x.:{:i:;.;;:; Mayor Loomis opened e public hearing. There being no speakers, the public hearing was closed. MOTION: Council Member Johnson MOVED to ADOPT Ordinance (0)03-34, amending the Oro Valley Town Code, Chapter 9., Garbage and Litter, Article 9-1, Definitions and Article 9-3, Hauling and Dumping Provisions. Vice Mayor Wolff SECONDED the motion. Motion carried, 5 —0. Mayor Loomis recessed the meeting at 7:50. The meeting resumed at 8:00 p.m. 11/05/03 Minutes,Council Regular Session 8 6. OV12-03-02 CASTRO ENGINEERING, REPRESENTING AF STERLING HOMES, REQUEST FOR APPROVAL OF A PRELIMINARY PLAT FOR 68 SINGLE FAMILY LOTS,LOCATED ON THE SOUTHEAST CORNER OF MOORE ROAD AND LA CANADA DRIVE EXTENDED, PARCELS 219420010 AND 219490020 (Continued from 10/15/03) Community Development ment Director Brent Sinclair reviewed an overhead of the proposed plat and explained that the property was rezoned from R1-144 to R1-20 in November 2002. He reported that the preliminary plat consists of 68 single family lots which will be custom-graded lots with an average size of 26,270 square feet. Mr. Sinclair reported that duringthe rezoning, a conservation easement was placed over the riparian area with :� a riparian apron also being established. He also stated that the re 4ired recreation area p ,ir for this ;;,- lat is three fourths of an acre; however, the applicant isiding 1.56 acres of p � ° recreation area. " laAvn', :•Ty ,,,,, h further reported that this item was continu�'a� O ober 1 5 Town Mr. Sinclairp � �om the .: • '!�5� ' �'~�'-xplained that Council meeting in order to address concerns regard, :•iuildable area. :�:• r; p • �;�+� �Y� r'••,... p Ovide fo 'sufficient pad ,,!,, the applicant has reviewed and adjusted certain l t orde. :�-� • conditio ,�;y;•`�,�•<-0 eik�� ided for approval in area for construction. He then reviewed conditio`"r '.,, : ;yr addition to those listed in Exhibit A as follows: ::~ right-of-wayfor La Canada Driv= �:� -w e deeded%*:,Town upon approval of the The � 1. � � ,:r.;r: . �y. all b .anted an easement for preliminary plat. If this is objectionabl�'��� r- �":•�: y construction pending dedication via the4:;;4.,p*,":0:4-40pn`. 2. The south half of Moore Road shall be e"gyp , d ..;. ire any building permits will be issued except for model hom 4 ::: ':� ,.��`� ��`'` " ii:N ecess to Moore Road the area shall be 3. Immediately after rem Q° �v "` f' mpor. F•: /IF' shall b "!l '"o w`e._ands*le Plan. re-vegetated and �� wn o '4'04''i: iflf�� �r`y��,y xr�•y P fi riFjF? 6�< ...�;.��.by -: stated that theydo Rod Lane, Castro En.."ineeri =fti ., resenting the applicant, AF Sterling, ✓'rlvY.;,+.tn':•r :5'y r;er/.•.f �' �� :� y�:- '���• r�.^'>: the three additional to a W' ditV { - cept for condition#1 of not object ���: � ,�...�;:: ��:� ::- Cl: •'ry�••�"'•.,• ^`fes '%::: •z'Sl.•'��f'G.����.. :'... .eked t�'``".: e :;;:. conditions. ,... y :� r„ ".,•. con ;�ion read: The Town shall be granted an easement for constructi 0,,,,' '9 ding ded ion via the final plat recordation. 'OK' t; *Of,- 3, Discussion follofO ,y ��:dng: • Clarify bofflOgfror4ines between lots 37 and 38 for final plat. • Re: Exhibit A, 42, would applicant put cash down verses a Bond for the Riparian Habitat Mitigation? Applicant stated that they would post a Bond. • Number of changes made on many of the lots. Building area on the plat is now acceptable as submitted. • Protection of riparian apron would be overseen by the Town and the Homeowners' Association (HOA.) • Parts of lots that are considered as conservation easements are not calculated into the recreation area or the Common Areas A, B and C. The natural Open Space is inclusive of the Riparian Habitat (9.47 acres.) 11/05/03 Minutes,Council Regular Session 9 • Enforcement of construction traffic is a condition of the Grading Permit and a "Stop Work Order" could be issued if needed. If they are in violation of the Town's `Truck Route Ordinance', the Police Department would issue a citation. Mayor Loomis opened the floor for public comment. Ken Scoville, 701 W. Wetmore, Amphitheater School District, thanked A.F. Sterling for approving a development agreement that would provide monies to the school district to insure that the children in the development will be able to attend schools near to their homes. Sharon Brown, 960 W. Silver Spring Place, expressed concerns re ; ; ing how wrought iron ��•��` ��-She further fencing would limit the lot size and protect the riparian wile ` � expressed concerns regarding whether there was sufficient � -• the lots, the traffic p s �� enforceable a f-f`?as '+ •nstruction traffic, plan and temporary accesses, what would be �, ,,• p ry .. � ����,, and a s ecific timetable for the completion of the Moo��*,� koad exten � -'. Ate Don Bristow, 12190 N. Copper Spring Trail, expressed corns regardin. the lack of anyconditions regarding the completion of the N: ,f• f 'extension before the development moves forward. He also asked that restrictions' 'also for to :`N�`f ,nstruction traffic. traffic not only for the grading of the siteh is 4 f+,.,•MT'Y HsFY f/f -pp'1Z �l¢L+ti lG%f�.::: :,c: Wlf�f: .4 Bill Adler10720 N. Eagle Eye Place, st� a' tha #" ;A1: € agood plan to allow platting 1:?,§,},:4;.,ors*wriliWciation r' �into ri arian areas and then expectthe Ho ciation to provide the p .;;;;: r'"` d that been placed into the fencing by enforcement of those areas. � �r �r::'a.�"�G:S:ail.iY,Ci'.t::l:�Y'Y'•f%:%.'�;(;y.: • homeowners to gain acces t`o`i riparian am, so the areas are not properly protected. MOTION: Council Member •:•::.:::. fM�i.F.tit�:s �V :.i:: to DENY V 12-03 12 Vistoso Highlands lands Preliminary Plat, 49A,1 —4,1141i .'h %9�AF MOTION FAEtue� y:lelay � o f a Second. 41;:i In response t - " .tions from Loomis, Mr. Sinclair and/or Town Engineer Bill ,:F�..F,f�iF.ni<'r,'i�;:..': }i_i:F Jansen confirmed } . � :.. • Regarding fel Note 24 (Construction traffic,) the Note specifies "construction traffic" and not just thegrading traffic. • Other Conservation Easements have had the same type of conditions placed on them in other plats in Rancho Vistoso. • A public trail runs through the Riparian Habitat. • An additional condition has been added requiring the completion of the southern half of Moore Road prior to any building permits being issued. • Temporary road is a second access point for the road to the west between lots 68 and 36 to provide fire and safety accesses until the La Canada Drive Extension is completed. 11/05/03 Minutes,Council Regular Session 10 In response to a question from Council Member.Abbott, Mr. Sinclair explained that General Note 9 addresses the Homeowners Association's (HOA) responsibility for maintenance of detention basins, drainage easements, landscape easements and common areas. General Note 13 addresses the conservation easement but not the HOA's responsibility. Council Member Abbott stated that she would like to see the HOA's responsibility for the conservation easements included in the General Notes. She also asked that a General Note be added that notice must be provided to the buyer regarding the possibility that their lot may contain a conservation easement and that they can not access that portion of their lot. { , MOTION: Council Member Johnson MOVED to APPROVE ,610-03-02, Vistoso Exhibit "A"with Highlands PreliminaryPlat, Lots 1 —68 subject to condition IL: A the following added conditions: /. .�` ..:.:::. onstructi` La Canada 1. The Town shall be granted aright-of--way easement�, c :.?::. ��r. pendingthe dedication via the final plat recordation./ . `' half of Moore Road shall be compl .. `' i'efor-o ,building 6ermits will be 2. The south 1 issued except for model homes. y�:•' 3. Immediately after removal of the temporary acce 404:4,00re Road the area shall be and shall be shown on the c .`%'w: re-vegetated y: ape Plan Ali, • �,y fir' ''v�GI.:.. �„y�;,c include ���•�•��` �'����+• of the conservation 4. General Note#9 shall verbia f � the ,.; easements by the Homeowners Associate Y '4Gp eR 0- ?Ntl `z ...fid,,c.c..,r r, ;" :' .; eg. Ging the conservation easement 5. There shall be written notification to al� bu and that it is an area that can Imo'isturb ?<.. 1,4EXHIBIT A CONDITONS OFAPP VISTOSO HIGHL1' DS ..r;.eqr r:y M''.:.,.:. ::. IN•:.: AR —PLAT OV12-03-02 -3011:44 E ! fl ,ta 4N, fv ,•:if.: 5�,yam.•,:. };:• 'i'?'•;S,'?;;,!/r:.; Vis: Y:: 1. Th i' eloper an /' +owner of record shall pay in-lieu fees for bicycle and ttFAY w•,, • �" rove °ants along La Canada Drive. sidew : k?� � ..: 2. The dev-' y`er ` t� �f owner of record shall post a Riparian Habitat Mitigation Bond prior � '�f•�'`site disturbance. 3. Existing well to be abandoned in accordance with Arizona Department of Water Resources. 4. Clean-up of existing leach fields to be in accordance with PDEQ regulations. 5. The developer will construct the southern half of Moore Road along their frontage. 6. Correct Detail G/sheet 3 to show the orifice plates for the detention pond on the upstream side of the 12" CMP. 7. Show the correct location of scupper#1 on Figure 8 of the drainage report. Vice Mayor Wolff SECONDED the motion. 11/05/03 Minutes,Council Regular Session 11 DISCUSSION: Mayor Loomis clarified for Council Member Rochman that La Cholla and Rancho Vistoso Boulevard were currently accesses to Moore Road during the construction until La Canada Drive extension was completed. Council Member Johnson stated that it is estimated that by February 2005, the La Canada Drive Extension will be completed. Council Member Abbott encouraged the Council to deny the project. She stated that the HOAs are notrep ared to enforce the issue and that it was deceptive to the home buyers p who think they are getting a certain size lot and then they can not access it completely due to the protected conservation easements. MOTION CARRIED, 4— 1, with Council Member Abbott opp•: : . ` n:F�,�_!++•inwy i+ .:. Mayor Loomis recessed the meeting at 8:45 p.m. The me 're . f; , , at 8:50 p.m. • Eo 7. OV12-03-11 REQUEST FOR APPROVAL . .: `A DEVEL6'::6;° T PLAN 0 4::LF4:{•::�i fN. FOR THE SPLENDIDO RETIREMENT CO .� NIT.���4�1 RANC VISTOSO, LOCATED ON THE EAST SIDE OF RANCHO ,S SO BOULEVARD JUST SOUTH OF VISTOSO HIGHLANDS DRIVEy, 5 RANCHO VISTOSO NEIGHBORHOOD 5, PARCEL A, PAA,,: L 2192 `$�t - ��i : tfAela1/4, �/�,��,h�:y:..,n, •yrC. r.y,: Planning and ZoningAdministrator Ba`` � oiYyf>4-104ed an overhead depicting the location of the Splendido Retirement Com :.` iaila explained that the property consists of approximately 35 acres an $..Y zn>. s"i •+� nsit Residential in the Rancho Vistoso pp y � ���t• r Planned Area Develo mep °��` •Y;;M:. . :.' e ex •pd that the landscape and architectural ;iii p ;`'e Dev.: �ry"•>• nt R View Board (DRB). Mr. Nodine re orted lans will be reviewed .::{ �..var:�.e p ',: : .{.v:::.�.:$iY . f;..>:;, the site. ::: f ratio due to the particular uses on that the DRB has a ro� ,:� � : ��..` �::�-� �;, He reviewed the open:.space ri 5/o slopes areas and encroachment and trade fort e >>or at the ` to al archeological mitigation plan is being reviewed, encroachment, .�� ,.: �', ... r g �ribLG'Gi'..:i•::,.. �%?:'.'.f l/.ia:':r;`5:. '�`r%f:r•$•%?..`y,;•:.;. .gin,. ,` ';:i`$?`` ' 'I '- e massgraded with the exception of a 50 foot buffer and also.exp,1068 that�� �: te w p on the nort�-s ` :e of the pi'10ty. *at:. q�� ''�'.::.•:s::Mr. Nodine they w e access driveways, reported that the Development Plan complies with the General Plan Design Policies and also explained that the height of the two story buildings is' mitigated by the fact that the project is physically lower in elevation (by 10 feet) than the finished floors of homes to the north and the tallest building will be setback from Rancho Vistoso Boulevard by 150-feet than the residential homes to the north by 180-feet. Mr. Nodine stated that staff recommends approval of the Development Plan with the conditions in Exhibit "A" with an additional condition, #21 Change the label for the buffer area on the north property line from "50 foot Landscape Buffer" to "Open Space. " 11/05/03 Minutes,Council Regular Session 12 In response to questions from the Council, Mr. Nodine explained that a water reservoir is still being planned for the southern portion of the property. He explained that the issues regarding the visual impact and location of the water reservoir have been resolved. He also explained that the Archaeological Mitigation Plan must be completed and approved before the project can move forward. Sharon Harper, CEO of the Plaza Companies, developer of Splendido, complimented the Town Staff for their responsive, diligent and careful work on the project. She stated that there has been ag reat collaboration on the project. She requested approval of the Development Plan. Brent Kendell, 6111 N. Cattletrack, Scottsdale, representing the applicant, reviewed renderings of the project's layout, architecture, walking paths, tAftketc. 0*, MOTION: Council Member Johnson MOVED to APPR p,' "` .``�' -11 Development Plan for the Splendido Retirement Corn ;y in Ranh ` Vistoso, with the conditions listed in Exhibit"A"with the additional ,tion, #21. �).'.�f.�."� 4+5,6 X:ite/ 4,040 EXHIBIT Ay,:,✓ 0V12-03-11 M;' SPLENDIDO RETIREMENT COMM t $� ��� '*/,'"';‘41'4`�` p�• '� including the 1. All easements noted in Schei • B :--;!',,,,-,,Report recording data thereof shall b ;r? . Y• e i aced on the Development Plan. 2. p f.:/ ::, r i::. The Developme �-�� ��:.� he Tit . port and boundary closures shall be .:'ce `'�"; so ally°«f �`I note the same boundaryinformation. Oa corrected whe�.�;. ;'� °�°f. 3. The Devel t Pl. . •.note }at an ARAC Friction Coat shall be it .,,.G,r:rlc�r/.�fr,.ks••ao:-..v,: ••., required wh ` :: ? - struction occurs on Rancho Vistoso Boulev.. • Th .•:. �d:. is of friction coat shall be determined by the Town ax; • 4. � Deten-wickE '0:- <4 asintle shall be completed to provide the bleeder pipe 'Vert and the pro osed Top of Basin Elevation for each basin. 5. Iliilkable ofmary of Required Hydraulic Structures from the drainage y :1provided on the plan or each structure identified on the plan as repo� : 1 / :,p to type.;-- '`�:�, .:;!:th, etc., and the basins shown on the plan shall reflect as nearly as :,�� :.: possible the actual bottom dimensions, side slopes, top limits and proposed location. Drainage structure construction details shall be included in the improvement plans for the project. 6. The underground detention system shall be shown on the plan. 7. Channel Sections 15A and 85 shall be corrected to reflect the design noted in the drainage report for the project. Outflow from Basin B to Watershed Area 15 and the elimination of Channel Section 15B shall be addressed. 8. The detail for Depressed Curb shall be corrected to show the proposed 5'sidewalk at back of curb and to remove the reference of 8' for 8" curb. All curb heights shall be a maximum of 6". 11/05/03 Minutes,Council Regular Session 13 9. The P.A.A.L. in front of Units 519/520 shall be corrected to the allowable minimum width of 24'. 10. Grading elevations on the plans shall demonstrate positive drainage away from buildingstructures and/or drainage design to accommodate the flows • and convey them to an outlet point. 11. Final grading design shall eliminate any grading/elevation conflicts between the FFE of the casitas, adjacent parking areas, sidewalks, the boundary/grading limits for the project and the design for Basins A, B, D, E, G, H and J while providing the required offsets and setbacks from building structures and the proposed surface infrastructure. 12. Thero osed width of twenty-two and one half feet for Channel 85 and the p p location of the channel outlet into the natural drainage.f.�w :rse and ultimate discharge to the existing box culvert shall be showM;; ale on the plan. 13• The plan shall demonstrate a drainage concept t C�"•' nsure that finish floor elevations for the casitas in Watershed A " `21Vs to • the easterly boundary allow for the natural flow to the :y., .: .. 14. The location and heights of retaining wal �at will be pa . grading `' ' adj adjacent y.rd area for the design necessary to provide the pad e.� tions r :: casitas shall be shown on the plan. Y. ,Y 15. A typical section across the northerlyP. �' ������•� through the 50' Natural Buffer shall be provided to 14.41,,,Ilstrate ho thepatural area will be ::.,�..:. 2.� ,r.preserve :#0,4*,, .:. r:, 4A: .::y:�. : �. v::.:�.���$:::�:• �::} where necessaryto 1 . Drivewaywidth and/or drive';',-;,; des : ll be revised accommodate AASHTO stan i$i'.A>. ,. • the l rning movements into the casita garages "fant,„,_• : y Y `{ to belt the back of sidewalk. 17. Driveways sh„ r s :. ":.,�::`` o,:... r�Nthe 0013.04vr hj vations (FFE) for the casitas shall ensure 18. Final desl � �� '`}" a minimum o `;; j ` v ,} :iteon the driveway from the garage entrance to the top�,,;o;;.}:$::curb $ : k of sidewalk and that the cross slope of the driveway doJ�4f'U � � d J 19. " .i al Dra �ageRe addressing the final design for the project, including ired h y,�xf.� ; draw c structures, shall be required. 20. General note ii6s ust be revised to reflect the correct area of 25% slopes that 4-4,094a0, /'fit �... will " st . : • 21. Chang6t1hUbelChange for the buffer area on the northro ert line from "50foot p p y Landscape'Buffer"to "Open Space." Council Member Rochman SECONDED the motion. DISCUSSION: Council Member Abbott stated that that this was a quality project but she had hoped for a larger er buffer to the north. She also stated that she hoped that good g lighting standards would be integrated to minimize impact to the surrounding areas. Council Member Johnson stated that this was a welcome addition to the community and everyone was excited about having them in the Town of Oro Valley. 11/05/03 Minutes,Council Regular Session 14 Motion carried, 5 —0. Mayor Loomis thanked the applicant for their efforts and welcomed them to Oro Valley. 8. OV12-03-18 REQUEST FOR APPROVAL OF A PRELIMINARY PLAT FOR 46 SINGLE FAMILY LOTS, LOCATED SOUTH OF NARANJA DRIVE BETWEEN NARANJA DRIVE AND LAMBERT LANE Community Development ment Director Brent Sinclair reported that Stantec Consulting representing Metamorphosis, LLC,has requested Town Council approval of the Canada Del Oro Estates Preliminary Plat. The 46 lot subdivision is part of the Melcor Planned Area Development (PAD) approved by Pima County on March 15; 994 and was annexed into Oro Valleyon October 5, 1994. He explained tha, V' ere was an Annexation Agreement with Melcor and the Town that stipulated that an, - : ' of a part of the PAD would be in compliance with Pima County 1994 stan ° ei s• - ,, ' �� -�`� ith a cluster �;�:5:,y:,�t;�#;:} . He Mr. Sinclair reported that the project has a CR-2 zo V7:'. u/}'•` explained that the applicant is exercising the clus,, 9 •tion;:f: "` h allows them to have 16,345 square foot lots; however,the lot sizes rani:,:y.from:.r {.+` .. 45 square feet to 46,333 q .0. � q square feet with the average lot size being one-half a",*14. He also reported that the applicant has agreed to add a recreation a o the plat ',,,,;',!!!,!;,,bough one is not required r r'� r/r by the Pima County 1994 standards. T ..` agree ' provide traffic-calming i. h J^�ot..•,Naranja Drive down to measures along the major street, going n to+ ��•� Lambert Lane. Mr. Sinclair also noted that ,t b 4Vb �� ��vvi� °e custom graded. ,, ,,y. rl ra Vi0,4 i"!••' %.4 ' ,U Mr. Sinclair stated that start �S; i', .R: } evelop nt Review Board recommend approval with the conditions list fi ' xhi',.i s r ,.. , If ,,r� ,,,,,,4 $4,1“ K"r �rr.� r ge a u- . on frc a or Loomis Mr. Sinclair clarified that this preliminary In response to q ,. �►�:�y r_f •%:Pr}:ir..%k:`:}- r9ir.,�i„fir,. '. rr%.<;�.f ,:yrs... :��,. •�fyi':. plat pertains o �.�` `'`', ,Alr''' - ,,,;ii 441,,, Warren T ”``'`` on Stant f,f. consulting representing theapplicant, reviewed the traffic calming devi .•. id the r,::,,,ation area that would be provided. He also stated that they le.i,tea,:. are in agreement with t " nditions as listed in Exhibit "A. Var, ',40.' Mayor Loomis opened`the floor for public comment. Ken Scoville, 701 W. Wetmore, Amphitheater School District, stated that the School District did not have a donation agreement with this developer(Mr. Martinez, Metamorphosis, LLC.) He explained that they have met and have had good discussions but to date, there is no agreement. He requested that this item be continued to allow the School District time to continue negotiations. Further discussion followed regarding donation agreements with developers, donations provide additional classrooms, etc. for children who live in the new developments, children may need to be bused up to seven miles if they do not have room at the schools 11/05/03 Minutes,Council Regular Session 15 that are close to their homes, and encourage continued dialogue between the developer and the School District. Joe Martinez, 9852. N. Ridge Shadow, Developer, stated that they have had several conversations in the past two weeks with the School District. Mr. Martinez explained that he has offered contributions, but the School District wants more. He said he was still willing to work with the School District on a donation agreement. MOTION: Council Member Abbott MOVED to CONTINUE this item to the next Council meeting to give the developer and the School District adequate time to negotiate. Council Member Johnson SECONDED the motion. 4-:;" Town AttorneyMark Langlitz explained that the Town did not04,--Alie authorit to g pY disapprove, condition or delay a plat based on a requirement.a::: �y t. tions to a school district. He stated that this action would be in violation of ;:.`fie L 'Y: ::: ?6yoiy.:o/• .,:04.4.• 45,,,„ Council Member Johnson WITHDREW his SECO ;: erefore, the NM,4,ON to CONTINUE FApr ,,,o.40.0,,, ,ire,' "J�/'c<7f,{:??r'y�p[�+"C•`f'rx/+J%M I..' AW,,,;,,,VE •:3: by'`/.�: ` OV12-03-18 Canada Del MOTION: Council Member Johnson MOVED to � w Oro Estates Preliminary Plat Lots 1 —45 °:• :•:ect to the • :ons listed in Exhibit "A"• J Or J:s'r<,":"' '+:''''•.;Y'��•'3u�.:;. '1„;,142::y lei :ii,: ����/�..f�v.;Fii!<{.4.y i,;i.^�y.:q$:: EXHIBIT A ; :..::. CONDITIONS OF APPROVAL a ,. J' • : �b, ,.: +. te: 44;:,:o • CANADA DEL ORO ESTA y +:...... k '�' RELIM• a Ja:' Y PLAT vciATOWN COUNCIL }{':, ;.. ,y ' Nix',^��,'/Y�,<:>;•.<•: ;.xc, + �J,.�J;u� OV 12-0 3-18 � :+<:: �f .0« $ 7.y,Jyrc,':.•::, r 'Yu'•r S•r ! 7'.:r.:i..... %yj:.:.r; l:,•`f•: ... alaitt:4: �'!'.rI �M V •�•++J, i�'';y .(,.x% ',•'f}Ji br'<.. ' �;' a+yx. 1• A Landscape Pa ' 'll be reviewed and approved bythe Development •:::: pp p :. �<.)10#4,:priorttRpwn..».Sx � � vof the Final Plat. Rev/:• Council review f f%Y.., '<' 2• pelete. :x:: Gener�. yto ounnecessary. 3• s'The N. W oil::: De artment Acceptance Block shall be removed from the vit irfAr 4. The rs ***,:.:,..,.01.:,,,,,do `r �.; t :�r`'472.51 does not relate to this plat and shall be removed. 5. General ote 1 shall include the name of the city for the street development standard that is stated. 6. The Soils Report statement shall note the current information for the geotechnical company project number and date of the report. 7. Sections 5, 7, 10 and 11 on Sheet 2 shall be revised to reflect the center of the easement to be the property line for the lots indicated as well as the slope grading that will occur beyond the easement to meet the proposed pad elevations of the lots. 8. All proposed drainage easements shall be shown on the plat and the width of the easement noted. 9. Detail 13, Sheet 3 shall be corrected to locate the hinge point of the 4:1 slope line at the top of the channel at the property line. 11/05/03 Minutes,Council Regular Session 16 10. The drainage design shall be revised to replace the proposed 8" vertical dropped curb openings with a design that will eliminate the necessity of special curb cuts for driveways and to re-evaluate the need for 8"vertical curb at the approach to Concentration Point D3. 11. Thero osed pad elevations and/or spot elevations for Lots 26 and 29 shall be p p o corrected to provide the minimum lot drainage standard of 1%positive grade from the high point to the outlet point(s). 12. A drainage easement for"lot to lot" drainage shall be provided on the north portion of Lot 38. 13. The plat shall note that permanent stormwater pollution prevention measures will be designed and constructed by the developer where necessary to ensure that constructed drainage flows directed toward the stre-::. ado not deposit silt or other debris in the public right-of way and the sub:0:pion homeowners' documents shall address the maintenance of the sigr:�-::1'1:t.§.rr` ; and identify the .~Ai p�;i'jr:. partyresponsible for assuring that the maintena ? ' s fexormed. J�` �`�`''� ;Y:•:r, ithin the lot 14. All slope construction for the pad at Lot 36 01 e contain •.:� --. v boundaries. �r ". OW'rr' / y .. , : 15. Additional information shall be provrc1:µ: � they 0•�g'. to demonstrate positive '''",k,,4,, Artdrainage between Lots 35 and 36• '/ .;r f$ �y,. ,z ,:` 16. The grading between Lot 37 and 38 shall'`'t p v,/:: .-:�rifted by slope indicators or ,,%«fir• '' ;'. retaining wall data. y�/ ,:. f' „?:..: r • '/• l}uo )' :f'",*‘,' y y tel. :.. gRe ort shall b '�'y • note''`t. `opriate input on the 17. The Drainagepiy, ���/ � �•: ''�• % /'r y/r./l?yrk�ll•r;/.n?::fi>,•i.� irregular channel worksheets • `y :he ” `: nc�n e for an 8" vertical curb where it occurs and toprovide I�i t..,kot calculatata.-,--,-eiw ion worksheets for the ,r/<: . f 7 Yl l �; drivewayculverts ,, it ft 1,0',----704,,, yr,,q''y''4/i � `/�;fir'': />:'y 18. The soils engi g $4,0P,:'�a •��`�: advis= ;.;4at a pavement design report pert e Town of Or•',% , ey S � . on �.et Standards must be providedto support ',,,i,1,,,,,,,,, ,1,,%.,r. r?'.,J�`lJf'•`'f r :✓- the recommeT��f�::; .. :� .¢... y, q` % n noted in the report. 19. The fol A•::,,',ng iii*:is‘h: : ' gall be a•tressed with the improvement plan review, co •., �:, %•;:. -tail ::. a� he openings to conveystreet drainage flows to the J n'::r � '.r.� d�4f..vi34`):yr.:41,J'' ,0;,,:x$: iels sh. : »provided, the Depressed Curb/Sidewalk design shown in ,,,4gr �YJ �� : �•�:�12 Shee �;""shall be revised where necessary to ensure that the design ,J +;J r m DA si•'-„; lk/ramp requirements; and adequate right-of-way for the construertri.l.:bo ,,,1, ' +maintenance of the standard cub access ramp w/landing, as : 4l/.•�i' l/YK:^A ff r ,� ''ail 2, Sheet 3, shall be addressed. shown i `<� , : Council Member Rochman SECONDED the motion. The Town Council and the Town Attorney discussed the following: notification to buyers regarding potential busing, the fact that this is a school district issue and not the Town's, g g disclosure should be by the school district or the realtor, potential liability, and possibly setting a dangerous precedent. Council Member Abbott stated that to protect the interests of potential buyers, they need to be informed that the children may be subject to "pocket busing.” 11/05/03 Minutes,Council Regular Session 17 MOTION CARRIED, 4— 1, with Council Member Abbott opposed. COUNCIL REPORTS Council Member Johnson reported that he attended a Town Hall meeting at the•Grand Canyon and items discussed included financing for school districts. He stated that there good ood recommendations made and items would be forwarded to the State Legislature for review. TOWN MANAGER'S REPORT—No report. DEPARTMENT HEAD REPORTSAV' v ` •�`�$� Police Chief Danny Sharp reported that the Police Departme gie F.O.P. dl stributed "Safe }��}��� /�� �� '������ � H e also stated 2,000 bags of candy to children during the annual Tr:a:. p enter at Oracle and M' e 1 is staf ,, �"r:. the Grand that the new. Oro Valley Service C �k Opening to be held on November 14th %,fir t+',.:;•'i: :� p g �r f.:. " /r%/Fri::;:•.: fl.LFli1•}}. Town Engineer Bill Jansen reported that they hay-•`h gu�n/g � ling the caissons for the N.1",,,!, reported that they are 70 feet new bridge on the CDO Wash across La Cana a D deep, and they are drilling, placing steel ti "� ouring co I at a rate of two per day. p ..::it'+ �: ,.`..:Fg La Af ' da Drive from Lambert He also reported that construction alon• th ry.';v Lane to the bridge should be completed arin:i riff. �'}�y„i'��J/fY�/.i�}��:••%i�•:y:i .eqb, 4fOr '44•E' CALL TO AUDIENCE—N+.... 111;:r /F�}."�::f��fY• ' 'i�ce 411:!..:' rte:'ADJOURNMENT .fv:: �::f atimit#WA-44'J�J�/�f+:A.:44iltfl:se /% MOTION: A MOT;I:ON by Council Member Johnson and SECONDED by f;'� 4�y?%:'�?��7,;.:.:.Council Memb:,, y}:• r}`" ':.`: Ff OURN at 10.05 .m. Motion carried, 5 —0. . �.. .:.,. � a to ..,fir._:.'}:���.::::.:� p 'Yf'::;•i>'�� 44111111A,:. �i%iJC2% i::.. *41�f { l%vFi%« 1011,4„... ectfull submittedRes Ipi}:4'ilii ri`ii;<{i`i'::". IMF i is i:: Roxana Garrity, CMC Deputy Town Clerk 11/05/03 Minutes, Council Regular Session 18 I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the _5th_day of November 2003. I further certify that the meeting was duly called and held and that a quorum was present. Dated this day of , 2003. Kathryn E. Cuvelier,CMC Al. Town Clerk 4:11".. . .i:try :t:+ **,:4-oh„::. 40.,:isok,„., :,,,,:f..a.: i,r Nillik. 44, ':/:9 Niiili„, :,09, 10114.,, 'I4-NS, 'Ciir V ,,,::4„ -,,e1+' ote 10;4„, ,,,A,t, ,.,,,,,froo,„, Asto,,,,,., % fr/Y yC•'?y� f(`vF'4,4/, %.�'^l` l-.ly*�'`, 0,,,,,,,,..Vii,+ v 4*%. - ,,-..,-4;efoi,,,.„,,,. "i"): Atell, %,:,2ft, V4--?•'• ,, Too. 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La Canada Dr. �. ♦ 40- 7Oro Valley, Arizona 85737 -� I ' ;kit `�` _ 797-2 1X .;. .. - �. Phone (520) 229 4900 FAX (520) 6 6 DANIEL G. SHARP, Chief of Police r' „ , ,,,Azs .., www.ovpd.org A *-1414',-,. '''''°:ri:ti4T:r4.4:::;-;:.' ... A '7;1-'4'Ac - - > bc CIN DE D. ORO VALLEY POLICE DEPARTMENT "INTEGRITY, PRIDE, EXCELLENCE" MEMORANDUM TO: HONORABLE MAYOR LOOMIS & OV TOWN COUNCIL .7;',.,'•'-1 FROM: CHIEF DANIEL G. SHARP REF: AUGUST 2003 STATISTICS DATE: NOVEMBER 10, 2003 PLEASE FIND ATTACHED THE STATISTICS FOR THE ORO VALLEY POLICE DEPARTMENT FOR OCTOBER 2003 AND CITATION/WARNING TOTAL FOR THE PREVIOUS MONTH. 0 0 0 * 0 0 7o w ^-0 D m ; D > -I > i o r" Co C) o > --{ co —4 --*1 v < < < < --i 7 a) CD C CD 20 r.�: c) =','• cc) A, F, < 0 cn C) -t 3• C C = C 0 c�' 0 D D D o - a) 0 C 0 = N ^ cQ ?'' r* a O ? fl. n. C _ to r+ n + a CD _ CO c O Vf N n -. 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N) -J - CJS --,- CO CO 01 N -A- N CO O 0) 0) -- -P- N -P- Ci N OD CD C) N) 0 H z 0 0 m 0 I • \ ZZ —� 0 C3 3CT a < CD CD C) CI) cn -s -s A v < 000 o C5- o o C9 c 5- 3 3 0 0 • C7 0) Cn O CD - op co -0 -) O 0) 0 CJS �! 0.) N 3 00 -� 3 W o O 01 O o w -p O co co CD -o o� 0 o cn CD o� 0 co U1 0 W o 0 w -D o a co -!� N CD TOWN OF ORO VALLEY AAYOR AND COUNCIL COMMUNICATION MEETING DATE: November 19, 2003 TO: HONORABLE MAYOR & COUNCIL FROM: David L. Andrews, Finance Director SUBJECT: Budget and Bond Committee Report to Council and Town Finance Report for the Quarter Ended September 30, 2003 SUMMARY: On October 27, 2003 the Budget and Bond Committee held its regular quarterly meeting. Attached forY our reference is the draft meeting minutes regarding the discussions that transpired during the meeting. In addition, the Committee reviewed the budget to actual comparisons of revenues and expenditures from the finance report and the use of bond proceeds. The Committee received a status report eg arding the Town's reclaimed water system and continued deliberations on the Town revenue plan. The Committee also reviewed the Town's annual financial audit and its rules and operating procedures. The audit will be presented to the Council on December 3, 2003. The Committee recommendation regarding its rules and operating procedures will be a separate agenda item on November 19, 2003. ATTACHMENTS: 1. Draft minutes of the October 27, 2003 Budget and Bond Committee meeting. 2. Finance Report to the Budget and Bond Committee for the Quarter Ended September 30, 2003. BUDGET AND BOND COMMITTEE RECOMMENDATION: The Committee recommended the forwarding of its report to the Town Council for approval. SUGGESTED MOTION: I move to accept the Budget and Bond Committee report to Council for the quarter ended October 27,2003. OR I move to ... TOWN OF ORO VALLEY Page 2 of 2 .JI AYOR AND COUNCIL COMMUNICATION MEETING DATE: November 19, 2003 David L. Andrews Finance Director 1 A G.--U(-elAti j Chuck Sweet Town Manager D I'v AF MINUTES DRAFT TOWN OF ORO VALLEY BUDGET AND BOND COMMITTEE REGULAR MEETING HOPI ROOM DEVELOPMENT SERVICES BUILDING 11,000 N. LA CANADA DRIVE ORO VALLEY, ARIZONA MONDAY, OCTOBER 27, 2003 7:00 P.M. CALL TO ORDER—7:02 P.M. ROLL CALL PRESENT: Honey Pivirotto, Chair Lyra Done, Vice-Chair Anil Hiremath, Member Bob Schlichting, Member STAFF PRESENT: David Andrews, Finance Director Joseph Meyer,Management &Budget Analyst Mary Rallis, Accounting Supervisor Alan Forrest, Water Utility Director Danielle Tanner, Secretary IV ALSO PRESENT: Dennis Osuch, Senior Accountant, Cronstrom & Trbovich, CPAs NOT PRESENT: Bob Jennens, Member 1. APPROVAL OF MINUTES FROM THE JULY 28, 2003, AUGUST 11, 2003, AND SEPTEMBER 29, 2003 COMMITTEE MEETINGS MOTION: Member Schlichting MOVED to approve the minutes from the July 28, 2003, August 11, 2003 and September 29, 2003 meetings. Vice-Chair Done SECONDED the motion. Motion carried, 4-0. 2. CONSIDERATION AND RECOMMENDATION REGARDING ACCEPTANCE OF TOWN'S FINANCIAL AUDIT FOR THE FISCAL YEAR ENDED JUNE 30, 2003. Mary Rallis Introduced Mr. Osuch and gave a brief introduction of some of the major funds. • General Fund • Highway Fund • Public Transportation Fund • Impact Fee Funds 6/02/03 Minutes, Budget &Bond Committee 2 • Water Utility Fund Dennis Osuch, Senior Accountant in the auditing firm presented an overview of the audit to the Committee: • Financial statements in regard to the Major Fund types and Oro Valley Water Utility • This is the first year the Town has implemented GASB 34 • Governmental funds-broken down into major fund types • Statement of Revenues, Expenditures, and Changes in fund balances • Proprietary Funds, enterprise funds broken down between water and stormwater drainage • Notes to the Basic Financial Statements Further discussion followed regarding: • Member Schlichting inquired further about GASB 34. Mr. Osuch explained that previouslythe Water Connection Fees Fund and Alternative Water Resource Fund were reported as government funds but should have been reported within the Oro Valley Water Utility. Mr. Andrews clarified that historically the connection fees were handled as capital projects and debt service funds in order to meet the statutory requirements for the use of impact fees. He further stated that the accounting funds will be segregated internally for statutory purposes but combined for financial statement purposes. • Fund balance projections comparison with 03-04 Budget • Long term debt obligations MOTION: Member Hiremath MOVED the Town's financial audit for the fiscal year ended June 30, 2003 be forwarded to the Town Council with a favorable recommendation for Council acceptance. Vice-Chair Done SECONDED the motion. Motion carried, 4-0. 3. STATUS ON TOWN RECLAIMED WATER SYSTEM Alan Forrest, Water Utility Director gave an update discussing the following. • Switch from ground water to renewable water for turf irrigation users • In the past month Council has passed an ordinance requiring existing turf areas (2 acres or more) to switch to reclaimed water once available. • Council approved rates 2%higher on potable system to fund system upgrades. • Council approved ground water preservation fee. • Expecting to be complete with design in November, construction beginning in January or February of 2004. Anticipate completion in July of 2005. 4. QUARTER ENDED SEPTEMBER 30, 2003 BUDGET TO ACTUAL REVIEW OF TOWN REVENUES AND EXPENDUTURES/EXPENSES. Mr. Andrews explained the prepared financial reports summary and detail by departments. Retail sales taxes collections are up due to annexation of Area B. Single family residential building permits exceeded budget for the first quarter. Overall, revenues are tracking to budget. MOTION: Vice-Chair Done MOVED to approve the finance report. Member Schlichting SECONDED the motion. Motion carried, 4-0. F:IMINUTESIBUDGET AND BOND110-27-03.doc 4 6/02/03 Minutes, Budget &Bond Committee 3 5. REVIEW OF TOWN USE OF PROCEEDS FORM LONG-TERM DEBT ISSUANCES Ms. Rallis explained the status report and the remaining bond funds. MOTION: Member Hiremath MOVED to forward the report to the Town Council with a favorable recommendation for Council acceptance. Member Schlichting SECONDED the motion. Motion passed, 4-0. 6. REVIEW AND POSSEBLE RECOMMENDATION IN REGARD TO COMMITTEE RULES AND OPERATING PROCEDURES. Mr. Meyer explained the rule that no member of a committee may serve as Chairman for two consecutive terms. Committee members discussed their feeling that a continuity and expertise are lost when the Chair is required to be rotated so frequently. MOTION: Member Hiremath MOVED to forward to Town Council with recommendation that the following language uage be stricken from the rules and operating procedures of the Budget and Bond Committee: "In no event shall a member of the Budget &Bond Committee serve in the capacity of Chairman for two consecutive terms, a term being defined as one year." Member Schlichting SECONDED the motion. Motion passed, 4-0. 7. TOWN REVENUE PLAN CONSIDERATION AND POSSIBLE ACTION REGARDING DRAFT LOCAL SALES TAX ORDINANCES Mr. Andrews explained the revisions to the revenue projections. The committee discussed their concerns with changes that had occurred to the figures since the August 18, 2003 meeting and requested a reconciliation of the two projections. Committee requested that the staff table this item and hold a special meeting on November 17th at 6:00 p.m. in the Hopi Room. ADJOURNMENT There being no further business before the Budget and Bond Committee, Vice-Chair Lyra Done MOVED to adjourn the meeting at 8:57 p.m. Member Bob Schlichting SECONDED the motion. Respectfully submitted, Danielle Tanner, Secretary IV F:WIINUTESIBUDGET AND BOND110-27-03.doc LI TOWN OF ORO VALLEY :UDGET & BOND COMMITTEE MEETING DATE: October 27, 2003 COMMUNICATION TO: Budget & Bond Committee Members FROM: David L. Andrews, Finance Director SUBJECT: Quarter Ended September 30, 2003 Budget Review SUMMARY: Theur ose of this communication is to provide the Budget & Bond Committee with an update of the P p Town's financial status as of September 30, 2003. Included as attachments to this agenda item are a summary of the Town's revenue status and a detailed finance report which includes actual revenues and expenditures through September 30, 2003. Staff would like to present its report and answer any questions regarding the information that is included in your packets. GENERAL FUND: he General Fund is the primary operating fund of the Town. It is used to pay for Town services and improvements not required to be accounted for in a separate fund. Examples include police, parks and recreation, development services, library services, and administration. Overall, revenues are tracking to budget. 140 single family residential building permits were issued in the firsta uarter of the fiscal year. If this trend continues, General Fund revenues will significantly exceed the budget. Staff will track revenues closely over the next quarter and provide more detailed projections at mid-fiscal year. Local Sales Tax Collections • Retail sales tax revenues are 33% higher than for the same period last year due to the annexation of Area B. This could result in a projected estimate of $200,000 over the budget amount at fiscal year end. • Construction sales tax collections and hotels and restaurants tax collections are tracking to budget. State Shared Revenues State shared revenues are tracking to the budget. esidential Building Permits familyresidential buildingpermits significantly exceeded budget for the first quarter, 140 for the Single quarter compared to 400 budgeted for the year. TOWN OF ORO VALLEY 4IY BUDGET & BOND COMMITTEE PAGE 2 of 2 COMMUNICATION Other Funds Overall, revenues are tracking to budget. ATTACHMENTS: 1. Summary Financial Status 2. Finance Report, September 30, 2003 SUGGESTED MOTION: I move to approve the finance report. David L. 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O ti O) N M -10 N ao M m co76 01 LL V) >� d Q) t) 0 3 pN ::v:: V) U) cn O p �s c C L^, > 4'6' , () ... y 0 C.:: H • • Town of Oro Valley 4111, GENERAL FUND Budget Compared to Actuals Report Through September 30, 2003 Year Completed 3 of 12 or 25% September Y-T-D 2003/2004 Percentage of Actuals Actuals Total Budget Budget Completed REVENUES: Local Taxes $ 521,897 , $ 1,644,497 $ 7,330,000 22.4% ,Licenses& Permits 186,013 639,173 1,821,000 35.1% Federal Grants 5,791 52,367 567,000 9.2% State Grants 459 3,114 88,500 3.5% State Shared 788,691 1,666,861 6,680,000 25.0% Other Intergovernmental - - 490,893 0.0% Charges for Services 63,398 200,786 554,300 36.2% Fines 18,177 54,473 200,000 27.2% Interest Earnings 7,959 19,446 : 125,000 15.6% Miscellaneous 6,310 9,936 124,500 8.0% Fund Balance Carryforward - - 7,185,253 'TOTAL REVENUES $1,598,694 $ 4,290,653 $ 25,166,446 23.9% EXPENDITURES: Town Council $ 6,871 $ 43,225 $ 141,088 30.6% Town Clerk 16,727 53,770 407,471 13.2% lagistrate Court 29,474 100,184 487,038 20.6% -own Manager 22,865 72,059 338,909 21.3% uman Resources 19,062 54,359 220,467 24.7%, Economic Development 19,797 46,790 1,039,630 4.5% Finance 28,233 77,685 477,867 16.3% Information Technology 34,741 92,722 317,984 29.2% Legal 38,606 108,369 557,781 19.4% Community Development Administration 22,802 73,760 355,701 20.7% Planning &Zoning 53,493 147,494 780,947 18.9%, Parks &Recreation 82,766 324,987 1,373,436 23.7% Library Services 42,941 131,807 962,098 13.7% Geographical Information Services 17,927 27,095 116,390 23.3% Police 590,267 1,743,385 8,394,768 20.8% Police-Grant Contingency - - 93,500 0.0% BuildingSafety58,641 190,751 y 1,219,895 15.6% Public Works 21,126 66,470 319,336 20.8% Custodial & Facility Maintenance 12,573 26,675 157,773 16.9% General Administration: Operations& Maintenance 21,248 66,264 374,712 17.7% P - Transfers to Other Funds - - 1,182,168 0.0% Contingency - 5,847,487 0.0% TOTAL EXPENDITURES $1,140,160 $ 3,447,850 $ 25,166,446 17.8% REVENUE LESS EXPENDITURES $ 458,535 $ 842,803 FUND BALANCE AT JULY 1, 2003 ' $ 7,595,310* CURRENT FUND BALANCE $ 8,438,113 *Pre-Audit Figure G:\JOSEPH\1 Q Reports and Letters\1 Q 2003-04 Finance Report • Town of Oro Valley HIGHWAY REVENUE FUND Budget Compared to Actuals Report Through September 30, 2003 Year Completed 3 of 12 or 25% September Y-T-D 2003/2004 Percentage of Actuals Actuals Total Budget Budget Completed REVENUES: 4 Licenses& Permits $ 3,938 $ 9,014 $ 22,000 41.0% . _ _ 565,000 0.0% PAG Reimbursements , 13.8% State Shared Fuel Tax 180,613 368,713 2,669,000 ' -� - Charges for Service6,000 0.0% 18.1% Interest Income 3,619 3,619 20,000 Miscellaneous 13,516 58,068 2,000 2903.4% ' Fund Balance Carryforward - - 1,434,133 0.0% TOTAL REVENUES $ 201,686 $ 439,414 $ 4,718,133 13.4% EXPENDITURES: 3 346 $ 278,350 � Personnel $ 9 $ 1,280,829 21.7% ,Operations&Maintenance 38,327 161,316 931,496 17.3% 1.9% Capital Outlay (308) 33,830 1,753,500 - - 752,308 0.0% Contingency TOTAL EXPENDITURES $ 131,365 $ 473,496 $ 4,718,133 11.9% REVENUE LESS EXPENDITURES 1 $ 70,320 $ (34,082) FUND BALANCE AT JULY 1, 2003 $ 1,638,252* to1,604,170 CURRENT FUND BALANCE $ *Pre-Audit Figure 10 G:\JOSEPH\1 Q Reports and Letters\1 Q 2003-04 Finance Report Town of Oro Valley 111. PUBLIC TRANSPORTATION FUND Budget Compared to Actuals Report Through September 30, 2003 Year Completed 3of12or 25% September Y-T-D 2003/2004 Percentage of Actuals Actuals Total Budget. Budget Completed REVENUES: Federal&State Grants $ 68,580 0% $ r ,Local Transportation Assistance Funds 19,291 19,291 194,000 10% ` P2,790 7,210 31,500 23% 'Charges for Services Interest Income 444 444 1,000 44% Transfer from General Fund - - 101,592 0% Donations 100 100 - 0% ' Fund Balance Carryforward - - 41,648 0%, TOTAL REVENUES $ 22,625 $ 27,045 $ 438,320 6.8% EXPENDITURES: Personnel $ 19,163 $ 55,467 $ 267,944 21% ' Operations&Maintenance 4,524 12,681 102,198 12% Vehicles - - 60,000 0% Contingency Fund _ - - � 8,178 0% TOTAL EXPENDITURES $ 23,688 $ 68,148 $ 438,320 15.8% 'REVENUE LESS EXPENDITURES ' $ (1,063)`$ (41,104): apFUND BALANCE AT JULY 1, 2003 1 $ 51,869* CURRENT FUND BALANCE $ 10,765 _ *Pre-Audit Figure 111. G:\JOSEPH\1 Q Reports and Letters\1 Q 2003-04 Finance Report • • Town of Oro Valley TOWNWIDE ROADWAY DEVELOPMENT IMPACT FEES FUND Budget Compared to Actuals Report Through September 30, 2003 Year Completed 3 of 12 or 25% September Y-T-D 2003/2004 Percentage of Actuals Actuals Total Budget Budget Completed REVENUES: _ , PAG Reimbursements $ - $ - $ 8,591,000 0.0% _ Interest-Investments 3,076 10,123 - 0.0% Development Impact Fees 80,320 293,168 803,000 36.5% Pima County Bond Proceeds 810,701 810,701 3,000,000 27.0% Miscellaneous -. - 4,000 0.0% Transfer from Capital Project Fund - - 400,000 0.0% ` - -� � 8,494,373 0.0% Fund Balance Carryforward TOTAL REVENUES •$ 894,097 $ 1,113,992 $ 21,292,373 ' 8.7% EXPENDITURES: Personnel $ 14,415 $ 42,803 $ 275,810 15.5% Operations&Maintenance - - 109,325 0.0% Capital Improvements 790,187 3,218,247 20,465,777 15.7% Debt Service - 9,732 Contingency ' - - � 441,461 0.0% TOTAL EXPENDITURES $ 804,602 $ 3,270,782 $ 21,292,373 15.7% ` REVENUE LESS EXPENDITURES •$ 89,495 $ (2,156,790) FUND BALANCE AT JULY 1, 2003 $ 5,381,478* to 'CURRENT FUND BALANCE ,3,224,688 _ *Pre-Audit Figure II. G:\JOSEPH\1 Q Reports and Letters\1 Q 2003-04 Finance Report Town of Oro Valley 411, ORO VALLEY WATER CONNECTION FEES DEBT SERVICE FUND Budget Compared to Actuals Report Through September 30, 2003 Year Completed 3 of 12 or 25% September Y-T-D 2003/2004 Percentage of Actuals Actuals Total Budget Budget Completed REVENUES: _ , Single-FamilyConnections $ 112,649 $ 307,788 $ 709,600 43.4% Commercial Connections 22,100 46,580 160,000 29.1% ' Other Connections 535 8,518 50,000 17.0% Interest-Investments 592 , 1,188 10,000 11.9% In e , _ - 5,000,000 0.0% Bond Proceeds Fund Balance Carryforward - - 622,974 0.0% ° TOTAL REVENUES $ 135,876 $ 364,074 $ 6,552,574 6.1% EXPENDITURES: _ Debt Service Payments $ - $ - $ 929,600 0.0% 'Contingency for Refinancing - - 5,000,000 0.0% _ - 622,974 0.0% Contingency TOTAL EXPENDITURES - 6,552,5 74 0.0% REVENUE LESS EXPENDITURES TURES '$ 135,876 . $ 364,074 'FUND BALANCE AT JULY 1, 2003 $ 639,693* toCURRENT FUND BALANCE 1 $ 1,003,767 r *Pre-Audit Figure 411110 G:\JOSEPH\1 Q Reports and Letters\1 Q 2003-04 Finance Report Town of Oro Valley ORO VALLEY WATER CONNECTION FEES CONSTRUCTION FUND Budget Compared to Actuals Report Through September 30, 2003 Year Completed 3 of 12 or 25% September 1 Y-T-D 2003/2004 Percentage of Actuals Total Budget Budget Completed REVENUES: Interest-Investments $ 1,855 $ 4,427 $ 20,000 22.1% Fund Balance Carryforward - - 2,387,893 0.0% TOTAL REVENUES $ 1,855 $ 4,427 1$ 2,407,893 22.1% EXPENDITURES: Capital Outlay 88,859 119,665 1,910,000 6.3% Contingency - - 497,893 0.0% 'TOTAL EXPENDITURES $ 88,859 $ 119,665 $ 2,407,893 6.3% REVENUE LESS EXPENDITURES $ (87,004) $ (115,238) 'FUND BALANCE AT JULY 1, 2003 $ 2,753,920* CURRENT FUND BALANCE _ $ 2,638,682 *Pre-Audit Figure • G:\JOSEPH\10 Reports and Letters\1 Q 2003-04 Finance Report . - 41irTown of Oro Valley ORO VALLEY WATER UTILITY Budgeted Income Statement Through September 30, 2003 Year Completed 3of12or 25% September Y-T-D 2003/2004 Percentage of Actuals Actuals Total Budget Budget Completed OPERATING REVENUES: Water Revenues $ 736,017 $ 1,840,796 $ 8,873,000 20.7% r Income 40,953 131,267 395,100 33.2% Miscellaneous 0 Service Charges&Mete � 70 0.0% TOTAL REVENUES $ 776,970 $ 1,972,133 $ 9,268,100 r 21.3% OPERATING EXPENSES: Personnel 22.1 $ 119,413 $ 363,271 $ 1,642,573 128,771 776,543 2,897,907 26.8°0 Operations&Maintenance 22.6% &Amortization 140,218 420,658 1,861,700 Depreciation 24.4% TOTAL OPERATING EXPENSES $ 388,402 $ 1,560,472 $ 6,402,180 OPERATING INCOME '. 388,568 $ 411,661 $ 2,865,920 14.4% NON-OPERATING REVENUES(EXPENSES) Interest Income $ 9,781 $ 20,837 $ 50,000 41.7% Interest Expense (145,444) (436,333)1 ) (2,471,846i,120,000 0.0/o 17.7% o Transfer from Capital Projects Fund - - - (492,742) 0.0% Bond Issuance Costs 'TOTAL NON-OPERATING REVENUES 5 663 $ (415,496) $ (2,794,588) (EXPENSES) $ (13 ) 71,332 $ 252,904 $ (3,836)`$ tillNET INCOME • RETAINED EARNINGS AT July 1, 2003 $ 6,912,085* CURRENT RETAIINED EARNINGS $ 6,908,249 *Pre-Audit Figure 1110 G:\JOSEPH\1 Q Reports and Letters\1 Q 2003-04 Finance Report Town of Oro Valley ORO VALLEY WATER UTILITY Capital Budget Through September 30, 2003 Year Completed 3 of 12 or 25% September Y-T-D 2003/2004 Percentage of Actuals Actuals Total Budget Budget Completed CAPITAL BUDGET . Meters $ 14,849 $ 15,947 $ 110,000 14.5% Wells 390 3,483 1,096,000 0.3% Booster Stations - - 500,000 0.0% Transmission/Distribution Main 108,988 . 322,543 1,572,725 _ 20.5% Reservoirs 1,745 4,259 250,000_ 1.7% Structures - -� 140,000 0.0% Vehicles - - 58,000 ` 0.0% Machinery Equipment E uipment 255 255 52,500 0.5% Minor Assets - - 11,400 0.0% Security Equipment E ui ment - - 100,000 0.0% - Reclaimed Water System - - 3,935,000 0.0% BUDGET $ 126,227 $ 346,488 - $ 7,825,625 r TOTAL CAPITAL 4.4% 411110 11110 G:\JOSEPH\1 Q Reports and Letters\1 Q 2003-04 Finance Report TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: November 19, 2003 TO: HONORABLE MAYOR AND COUNCIL FROM: Daniel G. Sharp,Chief of Police SUBJECT: Grant Application-"Making Precious Minutes Count" RESOLUTION (R)03-107 SUMMARY: Sun City Foundation is accepting grant applications for funding of the AEDs (Automated External Defibrillators). Police officers equipped with emergency medical apparatus such as the AEDs (Automated External Defibrillators) can help save lives. With the equipment requested in this grant the Police Department will enhance the ability for officers to perform life saving on- scene medical assistance when they arrive prior to EMS services. Request is for nine (9) AED units. Three (3) of the AEDs will be placed in Police Department facilities, one at the Police Department's Main station, one at the North side sub-station and one at the South side Town Service Center. The remaining six (6) AEDs will be distributed to the patrol squads. FISCAL IMPACT: FY 03/04= Sun City Foundation $10,000 Oro Valley Police Seizure Funds $10,000 Total Project $20,000 ATTACHMENTS: 1. Copy of Grant application. 2. Copy of Letter of Recommendation. 3. Resolution No. (R) 03-107 RECOMMENDATIONS: I move that Mayor and Council permit the Oro Valley Police Department to apply for grant funds through Sun City Foundation for the AEDs (Automated External Defibrillators). /' 6 s Daniel G. Sharp, Chietif Police (\_il,7 ' ( /(di7t4a,e Charles F. Sweet,town Manager RESOLUTION NO.(R) 03-107 A RESOLUTION OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING THE EXECUTION OF A GRANT APPLICATION FOR FUNDING OF THE AUTOMATED EXTERNAL DEFIBRILLATORS UNDER THE SUN CITY FOUNDATION GRANT-"MAKING PRECIOUS MINUTES COUNT". WHEREAS,the Sun City Foundation is accepting grant applications for funding of the AEDs(Automated External Defibrillators);and WHEREAS, it is in the interest of the Town of Oro Valley to apply for and receive grant funding for the purpose of providing for the health, safety and welfare of the residents in the Town of Oro Valley and that these funds will be used for the purchase of AEDs. These funds will not be used to supplant local funds, but will be used to increase the amount of local funds that would be available for law enforcement purposes in the absence of these funds. It is understood that the Oro Valley Police Seizure Fund will provide $10,000 and Sun City Foundation will provide$10,000. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY,ARIZONA: 1. That the grant application requesting funding from Sun City Foundation is hereby approved. 2. That the Mayor of the Town of Oro Valley, Chief of Police and other administrative officials are hereby authorized to execute and complete the grant application documents on behalf of the Town of Oro Valley. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 19th day of NOVEMBER ,2003. TOWN OF ORO VALLEY,ARIZONA Paul H.Loomis,Mayor ATTEST: Kathryn E.Cuvelier,Town Clerk APPROVED AS TO FORM: Mark Langlitz,Town Attorney BEY fa. 2 11000 N. La Canada Dr. . ; r x Oro Valley, Arizona 85737 Phone (520) 229-4900 FAX (520) 797-2616 G.SHARP, Chief of Police ; � 4 5� www.ovpd.org DANIEL � r� �f' t YY v AA_:r, vNDEp19 ORO VALLEY POLICE DEPARTMENT "INTEGRITY, PRIDE, EXCELLENCE" November 4, 2003 Sun City Foundation Dear Sir: Enclosed please find the Oro Valley Police Department's application for grant funding of the "Making Precious Minutes Count"project. Grant request is to purchase nine (9) Medtronic- Physio Control LP500 AEDs (Automated External Defibrillators). As Chief of Police of the Oro Valley Police Department, I am in total support of the requested project. I believe this project will provide the citizens of the Town of Oro Valley a more secure and safe environment. Please feel free to contact me at(520) 229-4900 if I can answer any questions regarding the project or the grant application. Sincerely, Daniel G. Sharp Chief of Police DGS:DR:nlr SUN CITY FOUNDATION Page 1 GRANT APPLICATION 1. Applicant Agency: Oro Valley Police Department 11000 North La Canada Drive Oro Valley, Arizona 85737 (520) 229-4900 (520) 229-4979 FAX 2. Federal Identification #: 86-0293039 3. Implementing Agency: Oro Valley Police Department 11000 North La Canada Drive Oro Valley, Arizona 85737 (520) 229-4900 (520) 229-4979 FAX 4. Project Title: "MAKING PRECIOUS MINUTES COUNT" 9 Medtronic-Physio Control LP500 AEDs (Automated External Defibrillators) 5. Authorized Official: Chief Daniel G. Sharp 11000 North La Canada Drive Oro Valley, Arizona 85737 (520) 229-4900 (520) 229-4979 FAX 6. Project Administrator: Nancy Riera, Admin Manager 11000 North La Canada Drive Oro Valley, Arizona 85737 (520) 229-4900 (520) 229-4979 FAX SUN CITY FOUNDATION Page 2 GRANT APPLICATION 7. BACKGROUND: The Town of Oro Valley is rapidly growing community located northwest of the Tucson metropolitan area. An aggressive annexation policy, coupled with a great influx of population, has resulted in the Town of Oro Valley becoming one of the fastest growing municipalities in Arizona. A special U.S. Census, requested by the Town of Oro Valley, was held in p October of 1995. The population was confirmed to be approximately 20,300. Currently the estimated population is in excess of 38,000 with an estimated growth rate of 10% annually; we are anticipating a population of 50,000 by 2005. Thep atrol area has recently expanded to 35 square miles. This is due to the recent annexation of approximately 1 square mile that includes US 77 (Oracle Road) and Magee intersection. The service population for the Oro Valley Police Department is estimated at 50,000 to 55,000 persons. State Route 77 (Oracle Road) bisects the Town and ten miles of this highway is within the Town limits. Oracle Road carries an excess of approximately 55,000 vehicles daily and is the gateway to Arizona's northwest and northeast recreational areas. It is also the only non-interstate route from the communities of Sun City Vistoso, Catalina, Saddlebrook, Oracle, San Manuel, Mammoth, Globe and Florence into the Tucson metropolitan area. Oro Valleyhas a destination resort containing 440 guestrooms and convention space second only to the Tucson Convention Center in square footage. Construction has been completed on an additional hotel of 90 units. Two new apartment complexes have recently been completed and total 463 residential units. In addition, an assisted living retirement complex (149) units as well as a 38 bed Alzheimer facility have been completed. Oracle Road is also the primary route to Rancho Vistoso. This community has a destination resort, a new 5 star resortp lanned, four country clubs with golf courses, a retirement community, a luxury condominium community with 300+ units and commercial/retail development. A number of manufacturing and research facilities are within the Town, the largest Honeywell (General Electric) with a work force of approximately 1,100. Northwest Medical Center has opened a satellite facility that draws patients from northwest Tucson, Oro Valley and the surrounding communities to the north. Currently NMC is servicing approximately 456 patient trips daily with a staff of 61. Groundbreaking will be held at the end of September 2003, for the new Northwest Hospital located on Tangerine Road just west of Oracle Road. SUN CITY FOUNDATION Page 3 GRANT APPLICATION 8. PROBLEM STATEMENT: The tremendous growth in the Town of Oro Valley in such a short period has increased the Police Department's overall call load dramatically. Of these calls for assistance, the medical assist calls have increased significantly. In 2002 officers responded to 1,387 medical assist calls this represents a 54% increase over the 896 calls in 1998. In many instances Police Officers are first on—scene to medical assist incidents. Often the officer is without adequate equipment to aid an individual in certain medical emergencies such as someone who is having a heart attack. 9. SOLUTION: Police officers equipped with emergency medical apparatus such as the AEDs (Automated External Defibrillators) can help save lives. With the equipment requested in this grant the Police Department will enhance the ability for officers to perform life saving on—scene medical assistance when they arrive prior to EMS services. Request is for nine (9) AED units. Three (3) of the AEDs will be placed in Police Department facilities, one at the Police Department's Main station, one at the North side sub-station and one at the South side Town Service Center. The remaining six (6) AEDs will be distributed to the patrol squads. 10. PROJECT OBJECTIVES: The primary goal is to enhance safety within the community by: 1.) Purchasing the Medtronic-Physio Control LP500 AEDs and equipping the patrol squads and the three police facilities. 2.) Partnering with Rural/Metro and Golder Ranch Fire Departments in the training and utilization of the AEDs. 3.) And by implementing policies and providing training in the use of the AEDs and making this part of the Oro Valley Police Department curriculum at yearly Advanced Officer Training. SUN CITY FOUNDATION Page 4 GRANT APPLICATION 11. METHOD OF PROCEDURE: To address the problem as mentioned above,the Oro Valley Police Department (OVPD) would upon notification of funding for the grant complete the following timetable: * November 2003 through December 2003 * Request for Proposals (RFP) issued. Upon receipt of the grant monies— award bids,purchase and install equipment. * January 2004 * Have officers trained in the use of the AEDs. * January 2004 through February 2004 * Through media and information pamphlets notify the citizens of the Town of Oro Valley of the availability of the AEDs at the police department facilities and patrol squads. * February 14, 2004 * "Making Precious Minutes Count"program will be on-line. 12. BUDGET I. Personnel Services 0.00 II. Employee Related Expenses 0.00 III. Professional & Outside Services 0.00 IV. Travel In-State 0.00 V. Travel Out-of-State 0.00 VI. Materials & Supplies 0.00 VII. Equipment Rental 0.00 VIII. Other Expenditures—Capital Outlay Equipment: $20,000.00 Nine (9)Medtronic-Physio Control LP500 AEDs (Automated External Defibrillators) At approximately $2,200 each. TOTAL PROJECT COST $20,000.00 PROJECT FUNDING: SUN CITY FOUNDATION = $10,000 ORO VALLEY POLICE SEIZURE FUNDS = $10,000 SUN CITY FOUNDATION Page 5 GRANT APPLICATION 13. ATTACHMENTS A. Town of Oro Valley Council Communication for November 19, 2003. B. Town of Oro Valley Resolution for November 19, 2003. 14. PROFESSIONAL & TECHNICAL PERSONNEL The Project Director will be Daniel G. Sharp, Chief of Police, Oro Valley Police Department. The Project Administrator will be Nancy Riera,Admin Manager, Oro Valley Police Department. RESPECTFULLY SUBMITTED: DANIEL G. SHARP, CHIEF OF POLICE DATE TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: November 19,2003 TO: HONORABLE MAYOR AND COUNCIL FROM: Daniel G. Sharp, Chief of Police RESOLUTION (R)03-108 SUBJECT: Intergovernmental Agreement for Emergency Management Assistance Grant 2003. SUMMARY: Pima County, a political subdivision of the State of Arizona, for and on behalf of the Pima County Health Department and the State of Arizona, Division of Emergency Management (ADEM) are providing the Oro Valley Police Department an opportunity to participate in a program designated to provide funds solely to the Oro Valley Police Department for the review and update of the emergency operation plan. The total amount authorized for use by the Oro Valley Police Department is $10,000. The Intergovernmental Agreement will terminate December 15, 2003. Pima County Health Department, upon receipt of required documentation, will reimburse the Oro Valley Police Department up to$10,000 for the update of our emergency plan. FISCAL IMPACT: FY 03/04=$10,000 ATTACHMENTS: 1.Three (3)originals of the Intergovernmental Agreement. 2. Resolution#(R)03-108 RECOMMENDATIONS: I move that Mayor and Council approve the participation of the Oro Valley Police Department in the Emergency Management Assistance Grant as provided through an Intergovernmental Agreement with Pima County. " - Daniel . Sharp,Chief f Police Charles F. Sweet,Town Manager RESOLUTION NO. (R)03—1 0 8 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, APPROVING THE INTERGOVERNMENTAL AGREEMENT BETWEEN PIMA COUNTY, a political subdivision of the State of Arizona for and on behalf of the Pima County Health Department, AND THE TOWN OF ORO VALLEY, for and on behalf of the Oro Valley Police Department, TO PARTICIPATE IN THE EMERGENCY MANAGEMENT ASSISTANCE GRANT. WHEREAS, pursuant to ARS § 11-952, the Town of Oro Valley is authorized to enter Agreements for joint and cooperative action with other public agencies;and WHEREAS, the Town of Oro Valley is empowered by Title 9 Arizona Revised Statutes to enter into contracts and to establish and maintain the Oro Valley Police Department, pursuant to ARS § 9- 240(B)(12);and WHEREAS, the Town of Oro Valley desires to formalize the relationship between Pima County and the Oro Valley Police Department by entering into an Intergovernmental Agreement for the participation of the Oro Valley Police Department in the Emergency Management Assistance Grant;and WHEREAS, it is in the best interest of the Town to enter the Agreement, attached hereto as Exhibit"A" and incorporated herein by this reference, in order to set forth the terms and conditions to provide for the health,safety and welfare of the residents in the Town of Oro Valley: NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that the Intergovernmental Agreement between the Town of Oro Valley and Pima County is attached hereto as Exhibit"A"is hereby approved. BE IT FURTHER RESOLVED that the Mayor,and any other administrative officials of the Town of Oro Valley are hereby authorized to take such steps as necessary to execute and implement the terms of the Agreement. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley,Arizona,this 1 th NOVEMBER 9 day of ,2003. TOWN OF ORO VALLEY,ARIZONA Paul H.Loomis,Mayor ATTEST: Kathryn E.Cuvelier,Town Clerk APPROVED AS TO FORM: Mark Langlitz,Town Attorney Intergovernmental Agreement between Pima County and the Town of Oro Valley for Emergency Management Assistance Grant This Intergovernmental Agreement is entered into by and between Pima County, a body politic and corporate of the State of Arizona,for and on behalf of Pima County Health Department,hereinafter referred to as COUNTY,and the Town of Oro Valley,hereinafter referred to as Contractor,pursuant to A.R.S. § 11-952. Recitals A. WHEREAS COUNTY was awarded the Emergency Management Assistance Grant for emergency operations planning and to enhance the terrorism annex in Pima County. B. WHEREAS COUNTY and CONTRACTOR may contract for services and enter into agreements with one another for joint or cooperative action pursuant to A.R.S. § 11-951,et seq.; and C. WHEREAS COUNTY wishes to supplement local communities in order to maintain a coordinated response effort through out the community; and D. WHEREAS CONTRACTOR is qualified to revise their emergency operations plan in order to integrate the plan and ensure compatibility with the Pima County Emergency Operations plan; and E. WHEREAS pursuant to the Arizona.Division of Emergency Management,CONTRACTOR is named as a recipient under the grant award; and. NOW,THEREFORE, COUNTY and CONTRACTOR,pursuant to the above,and in consideration of the matters and things hereinafter set forth, do mutually agree as follows: Agreement I. Purpose. The purpose of this Intergovernmental Agreement is to set forth the responsibilities of the parties to review and update their respective emergency operations plan and make it compatible with the Pima County Emergency Operations Plan. II. Scope. CONTRACTOR shall update their emergency operations plan with a focus on the post 9-11 environment with an emphasis on Weapons of Mass Destruction(WMD)and terrorist related threats. The Contractor will identify a lead representative who will work with Pima County Office of Emergency Management and Homeland Security Staff to develop or enhance a terrorism annex in Pima County as outlined in Exhibit A. III. Financing. A. COUNTY will reimburse CONTRACTOR the amount of$10,000 upon ratification of this IGA and receipt of an Invoice for$10,000 in a format acceptable to COUNTY and the designation of Contractor's lead representative. B. Funds in the amount of$10,000 have been allocated to the Contractor for the review and update of their emergency operation plan. Only grant funds will be used for payments and compensation paid to CONTRACTOR. Total payments by COUNTY to CONTRACTOR under this Intergovernmental Agreement shall not exceed Ten Thousand Dollars($10,000). Town of Oro Valley EMAG.DOC IV. Term. This Intergovernmental Agreement shall be effective on the date it is recorded with the Pima County Recorder and shall terminate on December 15,2003. Any modification or time extension of this Agreement shall be by formal written amendment and executed by the parties hereto. V. Termination. Either party may terminate this Agreement at any time by giving written notice of such termination and specifying the effective date thereof, at least thirty(30)days before the effective date of such termination. VI. Insurance. COUNTY acknowledges that CONTRACTOR is self-insured in accordance with Arizona Revised Statutes. Such insurance is sufficient for performance under this Intergovernmental Agreement. VII. Notices. Any notice required or permitted to be given under this Agreement shall be in writing and shall be served by delivery or by certified mail upon the other party as follows: COUNTY: CONTRACTOR: Kim Janes Mayor,Town of Oro Valley Manager,Field Health Services 11000 North La Canada Drive Pima County Health Department Oro Valley,Arizona 85737 Tucson,Arizona 85701 (520)229-4900 VIII. Indemnification. To the extent permitted by law,each party to this Intergovernmental Agreement shall indemnify,defend and hold harmless the other parties,their officers, departments, employees and agents,harmless from and against any and all suits, actions, legal or administrative proceedings, claims, demands or damages of any kind or nature which result from any act or omission of the indemnifying party, its agents, employees or anyone acting under its direction or control, whether intentional or negligent. IX. Compliance with Laws. CONTRACTOR shall comply with all federal,state and local laws,rules,regulations, standards and Executive Orders,without limitation to those designated within this Agreement. The laws and regulations of the State of Arizona shall govern the rights of the parties,the performance of this Agreement and any disputes hereunder. Any action relating to this Agreement shall be brought in an Arizona court in Pima County. Any changes in the governing laws, rules and regulations during the terms of this Agreement shall apply but do not require an amendment. X. Non-Discrimination. CONTRACTOR shall not discriminate against any COUNTY employee,client or any other individual in any way because of that person's age,race, creed,color,religion, sex, disability or national origin in the course of carrying out CONTRACTOR'S duties pursuant to this Agreement. CONTRACTOR shall comply with the provisions of Executive Order 75-5,as amended by Executive Order 99-4,which is incorporated into this Agreement by reference, as if set forth in full herein. XI. ADA. CONTRACTOR shall comply with all applicable provisions of the Americans with Disabilities Act (Public Law 101-336,42 U.S.C. 12101-12213)and all applicable federal regulations under the Act, including 28 CFR Parts 35 and 36. XII. Severability. If any provision of this Agreement is held to be invalid or unenforceable,the remaining provisions shall continue to be valid and enforceable to the full extent permitted by law. XIII. Conflict of Interest. This contract is subject to cancellation for conflict of interest pursuant to A.R.S. § 38- 511,the pertinent provisions of which are incorporated herein by reference. XIV. Non-Appropriation. Notwithstanding any other provision in this Agreement,this Agreement may be terminated if for any reason the Pima County Board of Supervisors does not appropriate sufficient monies for the purpose of maintaining this Agreement. In the event of such cancellation, Pima County shall have no further obligation to CONTRACTOR other than for payment for services rendered prior to cancellation. Town of Oro Valley EMAG.DOC • XV. Legal Authority. Neither party warrants to the other its legal authority to enter into this Agreement. If a court, at the request of a third person,should declare that either party lacks authority to enter into this Agreement,or any part of it,then the Agreement, or parts of it affected by such order, shall be null and void, and no recovery may be had by either party against the other for lack of performance or otherwise. XVI. Worker's Compensation. Each party shall comply with the notice of A.R.S. §23-1022(E). For purposes of A.R.S. §23-1022,each party shall be considered the primary employer of all personnel currently or hereafter employed by that party, irrespective of the operations of protocol in place, and said party shall have the sole responsibility for the payment of Worker's Compensation benefits or other fringe benefits of said employees. XVII. No Joint Venture. It is not intended by this Intergovernmental Agreement to,and nothing contained in this Intergovernmental Agreement shall be construed to, create any partnership,joint venture or employment relationship between the parties or create any employer-employee relationship between COUNTY and any CONTRACTOR employees,or between CONTRACTOR and any COUNTY employees.Neither party shall be liable for any debts, accounts,obligations nor other liabilities whatsoever of the other, including(without limitation)the other party's obligation to withhold Social Security and income taxes for itself or any of its employees. XVIII. No Third Party Beneficiaries .Nothing in the provisions of this Agreement is intended to create duties or obligations to or rights in third parties not parties to this Agreement or affect the legal liability of either party to the Agreement by imposing any standard of care different from the standard of care imposed by law. IX. Entire Agreement. This document constitutes the entire agreement between the parties pertaining to the subject matter hereof, and all prior or contemporaneous agreements and understandings,oral or written, are hereby superseded and merged herein. This Agreement shall not be modified,amended, altered or extended except through a written amendment signed by the parties and recorded with the Pima County Recorder or Arizona Secretary of State as appropriate. IN WITNESS WHEREOF,the parties do hereby agree to carry out the terms of this INTERGOVERNMENTAL AGREEMENT. PIMA COUNTY CONTRACTOR By: By: Chair Mayor Pima County Board of Supervisors Town of Oro Valley ATTEST ATTEST By: By: Clerk Clerk Pima County Board of Supervisors Town of Oro Valley APPROVED AS TO CONTENT By: Director Pima County Health Department Pursuant to A.R.S. § 11-952,the undersigned public agency attorneys have determined that this Intergovernmental Agreement is in proper form and is within the powers and authority granted under the laws of the State of Ariz i I a. By: / "1 By: • Deputy Cou if, Attorney Attorney Town of Oro Valley EMAG.DOC • EMAG - STATEMENT OF WORK History: Pima County received funding from the Arizona Division of Emergency Management concerning supplemental funding for Terrorism planning through Fiscal Year 2003 Emergency Management Assistance Grant (EMAG). Currently, the Pima County Emergency Operations Plan contains standard operating policies, and response procedures for the mobilization of emergency response personnel and resources during an emergency. In order to maintain a g y p coordinated response effort through out our community, we are requesting IGA's with the above named jurisdictions. Agreement: In return for the sum of$10,000 to each community of Marana, Oro Valley, Pascua Yaqui, Sahuarita, South Tucson, Tohono O'odham and Tucson, each jurisdiction agrees to: • Review and update their emergency operations plan • Develop or enhance a terrorism annex and make the plan compatible and interoperate with the Pima County Emergency Operations Plan. • The p updated plans should focus on the post 9-11 environment with an emphasis Weapons of p Mass Destruction (WMD) and terrorist related threats. • Identify a lead representative who will work with PCOEMHS staff in order to accomplish these updates Once the lead representative has been identified and upon receipt of an invoice in the amount of $10,000, Pima County will make payment to each jurisdiction. Upon completion of the review and updates to the jurisdictions Emergency Operations Plans, Pima County requests a letter in narrative form identifying changes made as well as a copy of each jurisdiction EOP. Exhibit A COUNCIL COMMUNICATION TOWN OF ORO VALLEYMEETING DATE: November 19, 2003 TO: HONORABLE MAYOR& COUNCIL FROM: Susana Montana, Planner II SUBJECT: OV5-03-05, PUBLIC ART PROPOSAL FOR TWO COMMERCIAL BUILDINGS, INCLUDING THE BIG 0 TIRE STORE, LOCATED AT THE NORTHERN EDGE OF ROONEY RANCH SHOPPING CENTER (NORTH OF THE HOME DEPOT) ON THE WEST SIDE OF ORACLE ROAD, NORTH OF FIRST AVENUE, PARCEL NO. 220-08- OO1J SUMMARY: Mr. Mike Jewett, the owner and operator of the Big 0 Tire Store ("Applicant"), seeks approval from the Town Council to satisfy the public art requirement, pursuant to Section 4-504.F. of the Oro Valley Zoning Code Revised (OVZCR) for two retail buildings on the property by providing a three-dimensional copper sculpture of a front-facing view of an antique car (the front of the car facing the viewer) which would be installed within the interior lobby of the tire store. This one art piece would satisfy the 1%requirement for both buildings. STAFF REVIEW: The proposal meets the 1% of construction cost requirement and may be viewed by the public per code (40 ours a week). PUBLIC ART REVIEW COMMITTEE (PARC) ACTION: The PARC met with the Applicant at their regularly scheduled meeting of September 8, 2003 to review and discuss conceptual artwork to satisfy the public art requirement. The Committee approved in concept a copper sculpture of an antique car to be mounted on the interior wall of the store lobby next to the cashier space (where, typically, displays of tires are mounted). The Applicant proceeded with the design and chose Mr. Lee Blackwell, a copper metal artist from Tubac, AZ, to create a conceptual model of an antique car. In October, the Committee reviewed the model and recommended approval of the proposed copper metal sculpture -- provided the art work meets the conditions of Exhibit A to this report. RECOMMENDATION: Staff recommends approval of the proposed public art with the conditions specified in Exhibit A. SUGGESTED MOTION: I move to approve OV5-03-05, Proposed Public Art for the Retail Stores at the Big 0 Tire Site, Parcel No. 220- 08-001J, subject to the conditions in Exhibit A. Attachment: 1. Exhibit A Aiii Planning . •d f on ;dministrati /if '/ Com - uni, ►evelop t Di • or C Town Manager , F:\OV\OV5\2003\5-03-05\Report\TC report.doc Exhibit A: Conditions of Approval OV5-03-05, Big 0 Tire Public Art 1. The Applicant will contract with artist Lee Blackwell to produce one copper sculpture meeting the following requirements. The contract with Mr. Blackwell will be for the entire dollar amount that would satisfy the 1% of hard construction costs for both buildings on the parcel, about $9,200 (see Attachment 3). 2. The copper sculpture will be attached to the entry wall next to the cashier space and will be lit at night. 3. The copper sculpture will be a three-dimensional image of the front/facing portion of an antique car (see the conceptual model as Attachment 1). The antique car will be similar to the drawing labeled "Option B: 42" X 54" and will have as much detail as the drawing as is possible to obtain in a metal sculpture (see Attachment 2). 4. The lobby of the tire store will be open to the public a minimum of 40 hours per week. -..,.:,-..,,..-.,..1....,.:,,,.,--i.„,,,,, •• ••••• •—•.--•:,-'••-•-•-',-;..-„,.....,:-..:-.:,--..,...-2..-:2,-:!..--_•:r.::::-.;i‘t.:4-:.;,..-.:.c,),:;A''-r-' . ..--. :::.....-.--7.,:.;:t.:-..:,: :.-',:':-..i:-.2.1.':•:_,".•-:':',. 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Thomeydaie Road Marana, AZ 85741 520-544-9100 Lee Blackwell Studio will create and install a three dimensional antique copper truck sculpture as represented by the previously approved concept model. The sculpture will be approximately 5 feet wide and 6 feet high. The total cost of the entire project is $9,200. A payment of$4,000 will be required before beginning the work, with the balance due upon completion of the project. 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'.•,c:•f,;',..--,-::,,„I•MtlIlt.ktilgtttiol,li.. ,, - ,'46 '411'7''''''' '''''''' „:„...... ,,. 72' 4/- -- /-/f- TOWN OF ORO VALLEY DUNCIL COMMUNICATION DATE: November 19, 2003 TO: HONORABLE MAYOR & COUNCIL FROM: David L. Andrews, Finance Director Resolution No. (R)03- 109Consideration and Possible Approval of a Recommended SUBJECT. Amendment to the Budget and Bond Committee's Rules and Operating Procedures SUMMARY: The Rules and Operating O eratin Procedures of the Budget and Bond Committee state that no member of the Committee may serve as Chairman for two consecutive terms. A term as Chairman has a duration of one year, ending in June. The Committee directed staff to research procedures for similar Town advisory boards. After careful examination and research of similar advisory boards, no set precedent was found for this rule. Neither the Development Review Board's, nor the Planning and Zoning Commission's Rules and Operating Procedures implement a limit on the number of terms,consecutive or otherwise, "The Chairman may serve. Town Code states, board shall elect its own facers annually may andconduct its meetings in accordance to Robert's Rules of Order as may be amended bythe Council for the use of all commissions and boards and shall adhere to all open meetings laws of the State of Arizona." Robert's Rules of Order suggests that in most organizations, "a reasonable rotation in office is desirable," whileValley Oro Town code is silent on the matter. Open meeting laws for the State of Arizona also do not address term restrictions for elected officers on advisory boards. The only guide for reference, Robert's Rules of Order recommends a "reasonable rotation." After careful consideration of this information at its meeting of October 27, 2003, the Budget and Bond Committee moved to forward a recommendation to the Town Council that the following language be stricken from its rules and operating procedures: "In no event shall a member of the Budget & Bond Committee serve in the capacity of Chairman for two consecutive terms, a term being defined as one year." Committee members unanimously agreed that this amendment will allow more flexibility to ensure continuity and expertise in the Chairperson position. ATTACHMENTS: 1 . Resolution No. (R)03- 109 2. Rules and Operating Procedures — Budget and Bond Committee Development Review Board's Rules and Operating Procedures. (1.2) 4Planning and Zoning Commission's Rules and Operating Procedures (1 .3) 5.. Oro Valley Town Code: Article 3-6-2 Advisory Boards TOWN OF ORO VALLEY Page 2 of 2 AYOR AND COUNCIL COMMUNICATION MEETING DATE: November 19, 2003 SUGGESTED MOTION: I move to Resolution No. (R)03- 109 OR I move to ... //1 \\) David L. Andrews Finance ' ec r Chuck Sweet Town Manager RESOLUTION NO. (R)03-109 A RESOLUTION OF THE TOWN OF ORO VALLEY, ARIZONA ADOPTING THAT DOCUMENT KNOWN AS THE "RULES AND OPERATING PROCEDURES, ORO VALLEY BUDGET AND BOND COMMITTEE, NOVEMER 19, 2003" AND MAKING SUCH DOCUMENT A PUBLIC RECORD WHEREAS, the Town of Oro Valleyhas established its own Budget and Bond Committee and n adopted rules and operating procedures approved by Mayor and Council on 06/02/1999; and p p g WHEREAS, the section of the Budget and Bond Committee Rules and Operation Procedures entitled"OFFICERS"prohibits a committee member from serving in the capacity of chairman for more than one year; and WHEREAS,the Mayor and Town Council desire to amend the Rules and Operating Procedures for the Budget and Bond Committee to allow a chairperson to serve for more than a single year. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY that that section of the Rules and Operating Procedures of the Oro Valley Budget and Bond Committee entitled "OFFICERS" shall be amended as follows with additions in ALL CAPS and deletions in strikethrough text: OFFICERS The Budget and Bond Committee shall elect a Chairman and Vice-Chairman from among its own members in July of each year who shall serve for one year. The stipulation shall not exclude e initial appointees upon committee formation from consideration for the position of Chairman and pp p Vice-Chairman. In no event shall a member of the Budget &Bond Committee serve in the capacityof Chairman for two consecutive terms, a term being defined as one year. The Chairman shallp reside at all meetings and exercise all the usual rights, duties and prerogatives of the head of any organization.anization. The Vice-Chairman shall perform the duties of the Chairman in the g absence or disability of the Chairman. If both Chairman and Vice-Chairman are absent from a meeting, the senior member of the Commission shall preside. Vacancies created by any cause shall be filled for the unexpired term by a new election. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley this 19day of November, 2003. Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Mark J. Langlitz, Town Attorney c IFQ 4,,pii • .... 1 RULES AND OPERATING PROCEDURES lb ORO VALLEY BUDGET AND BOND COMMITTEE BE IT DIRECTED that the Rules and Operating Procedures of the Budget and Bond Committee for the Town of Oro Valley shall be as follows: MEMBERSHIP The Budget and Bond Committee shall be composed of a total of five members who shall be residents of the Town. The members of the Budget and Bond Committee shall be appointed bythe Council. Appointments shall be for a period of two years each pp endingon June 30, with terms of members so staggered that the terms of no more than three members shall expire in any one year. Upon initial formation, two of the five appointments shall be for a period of one year in order to allow for staggered terms pp thereafter. Vacancies for any reason shall be filled by appointment by the Councilfor or the remainder of the unexpired term. The term of all members shall extend until their successors are appointed. If a member misses three consecutive regular meetings, a letter of inquiry requesting a response shall be sent. If the response received is indicative of a continuation of frequent absences, the Budget and Bond Committee may request that the Town Council appoint a new person to complete the term. OFFICERS • The Budget and Bond Committee shall elect a Chairman and Vice-Chairman from g �,� g amon its own members in July of each year who shall serve for one year. The ,,,,i stipulation shall not exclude initial appointees upon committee formation from 4— consideration for the position of Chairman and Vice-Chairman. In no event shall a — member of the_Bud & Bond Committee serve in the capacity of Chairman jor.iwo consecutive terms. a_ter_m__bencdefined aswone year. The Chairman shall preside at all g meetings and exercise all the usual rights, duties and prerogatives of the head of any similar organization. The Vice-Chairman shall perform the duties of the Chairman in the absence or disability of the Chairman. If both Chairman and Vice-Chairman are absent from a meeting, the senior member of the Commission shall preside. Vacancies created by any cause shall be filled for the unexpired term by a new election. MEETINGS Regular meetings of the Budget and Bond Committee shall be held at the Oro Valley Town Hall subsequent to the 10th day of the month following each calendar quarter but before the last day of that month and such meeting shall be duly noticed, in accordance with Arizona Statutes, as to exact time. If it is necessary to change the location of the meeting, a notice of such change shall be posted at the Town Hall so it may be readily seen and read whether or not the Town Hall is open. 111 1 t t r r If a quorum is not present at a regular or special meeting, such meeting will be • continued to a specific time. If there are no time-considered agenda items, the meeting may be continued to the next regular meeting. AGENDAS Agendas and accompanying information shall be available to the members of the y g Budget and Bond Committee and the public no later than seven days before the Committee meeting. SCOPE The Budget et and Bond Committee primarily advises the Town Council on Town Budgetary issues and reviews expenditures from long-term debt issuances for conformity to the intended uses of the funds. POWERS AND DUTIES The Budget and Bond Committee performs the following duties: A. Budget Reviews Onauarterl basis, the Budget and Bond Committee reviews the Towns actual • q Y revenues and expenditures compared to budgeted amounts and provides a report to the Town Council with respect to its findings. Such reviews and reports shall use as ag uideline the Town's Fiscal and Budgetary Policy that has been established and may be amended from time to time by the Town Council. B. Reviews of Proceeds from Long-Term Debt Issuances From time to time, the Town Council may authorize the issuance of long-term debt which shall be defined as the financing of a principal amount equal to or greater than $100,000 with repayment to occur over a period in excess of one year. On a quarterly basis, the Budget and Bond Committee reviews the expenditures of long-term debt proceeds to the originally stated intended uses of p g the funds. The findings from such reviews shall be reported to the Town Council. C. Town's Annual Financial Audit On an annual basis, the Budget and Bond Committee shall be presented the results of the Town's financial audit performed by a certified public accounting firm and make a recommendation to the Council with respect to Council acceptance of the audit. 2 a D. Review of Town Manager's Recommended Budget On an annual basis, the Town Manager submits a recommended budget for the fiscal year to the Town Council for consideration and final approval. Members of the Budget and Bond Committee shall be presented a copy of the Town Manager's Recommendedbudget bud et and shall review and present comments and suggestions to the Council with regard to the Manager's Recommended Budget. AMENDMENT These rules shall be by amended onlyan affirmative vote of three or more members of the Budget and Bond Committee. Such amendments shall be proposed at a regular meeting and voted upon not sooner than the following regular meeting. The amendments become effective upon approval by the Town Council. 3 411, RULES AND OPERATING PROCEMPES ORO VAILEY DEVELOPMENT REV1EW BOARD October 8, 1991 1 ORGANIZATION 1.1 Memberh.ip The Development Review Boardshall be composed of a total of seven members who shall be residents of the Tc n. Six menhers shall be appointed by the Town Council and one member shall be appointed by the Planning and Zoning Commission. All menhers shall serve at the will and pleasure of the Tuan Council. 'I wn Council appointments shall be for a period of two years each ending on June 30th, with terms of members so staggered that the terms of no more than three members shall expire in any one year. Vacancies for any reason shall be filled by the appointing authority for the remainder of the unexpired term. The term of all members shall extend until their successors are appointed. If a member misses three consecutive regular meetings or five meetings within a year, a letter of inquiry requesting a response may be sent by the Chairman. If the response received is indicative of a continuation of frequent absences, the Development Review Board may request that the appointing authority appoint a new person to complete the term. 410, The Chairman shall sign all reports and recommendations to the Town Council and furnish the Council with the facts as to the adoption of any such report or recommendation and shall provide such other information as to the work of the Development Review Board as the TcMn Council may request. 1.2 Office The Development Review Board shall elect a Chairman and Vice-Chairman from among its awn members in September of each year who shall serve for one year. The Chairman shall preside at all meetings and exercise a l l the usual rights, duties and prerogatives of the head of any similar organization. The Vice-Chairman shall perform the duties of the Chairman in the absence or disability of the Chairman. If both Chairman and Vice-Chairman are absent from a meeting, the senior member of the Board shall preside. Vacancies in these offices created by any cause shall be filled for the unexpired term by a new election. 1.3 Planning and Zoning Commission Liaison Member The Planning and Zoning Commission Liaison Member Shall, in addition to other Development Review Board responsibilities, provide oral and/or written summaries to the Development Review Board and the Planning and Zoning Commission regarding each board's activities. 4110 1 41. RULES AND OPERATING PROCEDURES ORO VALLEY PLANNING AND ZONING COMMISSION June 3, 1998August 6,2003 1. ORGANIZATION 1.1 Membership The Planning and ZoningCommission shall be composed of a total of seven members who shall be residents of the Town. The Town Council shall appoint the members_in accordance with procedures adopted_.b_y the Council. All members shall serve at the will and pleasure of the Town Council. Appointments shall be for a period of two years each ending on June 30th, with terms of members so staggered that the terms of no more than four members shall expire in any one year. N.o_.»nember__shall: serge more.. han_t�wo consecutive tw o7y�ear p � reason shall be terms \not includin an_' time served to fill a v acanc Vacancies for any byappointment bythe Council for the remainder of the unexpired term. The term of filled pp all members shall extend until their successors are appointed,-, %PO 1.2 Attendance If a member misses three consecutive regular meetings or five meetings within a year, a letter of inquiry requesting a response may shall__be sent by the ChairnnanSccretary to.the q q Commission. If the response received is indicative of a continuation of frequent absences, the Planningand Zoning Commission may request that the Town Council appoint a new person to complete the term. the Council with the facts as to the adoption of any such repo .• .; the Town Ca i4 may request. (ii3icers ) The Planningand Zoning Commission shall elect a Chairman and Vice-Chairman from . among its own members in September of each year who shall serve for one year. The Chairman and Vice-Chairman should be on alternate appointment schedules to avoid both reachin g reappointment or term limits_at the.samc time. .The Chairman shall preside at all meetings and exercise all the usual rights, duties and prerogatives of the head of any similar organization. The Vice-Chairman shall perform the duties of the Chairman in the absence 41110 or disability of the Chairman. If both Chairman and Vice-Chairman are absent from a meeting, the senior member of the Commission shall preside. Vacancies in these offices created by any cause shall be filled for the unexpired term by the Town Council. 1.a= Secretary 3-6-4 theIbP council shall designate pleasure of the council for a term not Each member of one nominee to the board. Each nominee exceeding two years. Any vacancy shall be bythe council. filled by the council for an unexpired term. shall be appointed Members shall serve without compensation B. Members of the board shall serve at and shall be residents of the town and not the pleasure of the council for a term of two members of any other town body. years. Anyvacancy shall be filled by the Members 3-6-3 Extension of Term of Advisory for the unexpired term. without compensation and shall Board shall serve P event the board sends a letterof be residents of the town. In the a nt (Amended 5/5/93) intent of desire to continue to the town council three months prior to its expiration ARTICLE 3-6 ADVISORY BOARDS date. the council shall consider an extension of the term. In the event of extension of a 3-6-1 Creation and Duties board's time. the council shall advertise for 3-6-2 Term of Office and Membership other board members to volunteer for 3-6-3 Extension of Term of Advisory positions on the board and additionally Board consider existing board members should they 3-6-4 Officers Designated,nated, Meetings, and send to the council letters of intent as to Rules of Procedure their desire to remain on the board. 410, 3-6-5 Limitation of Authority 3-6-6 Liaison 3-6-4 Officers Designated, Meetings, 3-6-7. Powers and Duties of the Parks and Rules of Procedure =" and Recreation Advisory Board The board shall elect its own officers annually and may conduct its meetings in 3-6-1 Creation and Duties accordance with Roberts Rules of Order as uracil ma create from time may be amended by the council for the use The town co y boards and shall advisory boards of three, five, or of all commissions and to time ad ry seven members who are residents of the adhere to all open meetings laws of the State e of examining areas of Arizona. Board meetings shall be town for the purpose dealing with subject matters as defined by regularly scheduled, legally noticed, and held the councilby board name and council once a month. Special meetings may be � • for board study. The called by the chair with at least 24 hours designation of areas with submit recommendations for the notice or by any three board members board shall the same • ' tion andpossible action. at least 48 hours notice under . council's informs conditions as set forth for the mayor and . 3-6-2 Term of Office e and Membership council under Section 2-4-2 of the Oro be created for terms Valley Town Code. Agendas shall be posted Such boards shall not exceeding two years which terms may be and meeting minutes taken and both shall be shortened, ended, or extended by action of filed with the town clerk. the council. Members of the board shall serve at the 10 3 - 11 TOWN OF ORO VALLEYJ COUNCIL COMMUNICATION MEETING DATE: November 19, 2003 TO: HONORABLE MAYOR & TOWN COUNCIL FROM: Chuck Sweet, Town Manager SUBJ: Project Graduation Donation SUMMARY: On February 24, 2003, the Mayor and Council approved "Project Graduation — A Safe and Sober Graduation Celebration" program for all high school graduates in May 2004 and all high school graduates thereafter. Project Graduation is a drug and alcohol free all-night celebration held on graduation night modeled after the National Grad Night Network which was developed by the U.S. Department of Transportation over twenty years ago. Because the Town of Oro Valley anticipates nearly 800 teens celebrating graduation in May 2004, the Mayor and Council have been asked to support "Project Graduation — A Safe and Sober Graduation Celebration" program. The Chairpersons from both the CDO High School and Ironwood Ridge High School Project Graduation committees requested financial assistance from the Town Council. Both committees requested $5000 to place deposits on vendor contracts in order to secure the availability of suppliers and negotiated discounts. RECOMMENDATION: An October 1999 report by the Pacific Institute for Research and Evaluation prepared for the US Department of Justice, Office of Juvenile Justice and Delinquency Prevention, entitled Costs of Underage Drinking, states, "Many effective prevention and enforcement strategies have been developed that can be applied more broadly and more vigorously to reduce the enormous costs. If we are to make further progress, we must make preventing underage drinking a high social and political priority." Based on the statistical research done for the US Department of Justice, the Mayor and Council authorize $5000 from contingency funds to be donated to Ironwood Ridge High School and the Town Manager authorizes $5000 from the Manager's contingency funds to be donated to CDO High School Project Graduation 2004 program. ATTACHMENTS: Letter dated October 17, 2003 requesting financial assistance for CDO High School and Ironwood Ridge High School Project Graduation 2004 program. SUGGESTED MOTION: I move to approve the donation request from the CDO High School and Ironwood Ridge High School Project Graduation 2004 committees in the amount of $5000 on behalf of the Mayor and Council for Ironwood Ridge from contingency funds and $5000 on behalf of the Town Manager's contingency funds for CDO High School. /\/0 //c)o-Th (A/--(-C1 Chuck Sweet, Town Manager Canyon Del Oro High School • • B.].Meyer,Chairperson ...- . PROJECT GRADUATION (520)696-5578 Ironwood Ridge High School �- A SAFE AND SOBER GRADUATION NIGHT CELEBRATION _ Mary Snider,Chairperson • a (520)229-1366 4 DISTRtBUTED TO: October 17, 2003 � MAYOR TOWN MANAGER FLLE1 9$, G��t.l`�.��1�il� pm Oro Valley Mayor and Council Members +:� DEPTtEEYb O RER 11000 N. La Canada � � L 1\ Yews Oro Valley, AZ 85737 Dear Mayor Loomis and Council Members, The purpose of this letter is to request financial assistance from the council for Project Graduation 2004 at Canyon del Oro and Ironwood Ridge High Schools. Over 100 parent volunteers have worked in excess of 500 hours to launch Project Graduation to date. Since our last council presentation in February 2003, both high school parent committees have selected themes, formed committees, negotiated with entertainment and food suppliers, raised community awareness and begun aggressive fundraising efforts. We respectfully request that the Town of Oro Valley provide funding to help Project Graduation progress. Specifically, Canyon del Oro and Ironwood Ridge committees each require $5,000 to place deposits on vendor contracts. Negotiations have resulted in handsomely discounted rates by agreeing to use the same suppliers for both celebrations. Unfortunately, because Project Graduation is still in its infancy, only a small percentage of the money needed to secure the contracts is currently available. Deposits for these contracts need to be made now to guarantee the availability of suppliers and to secure the discounts that have been negotiated. Attached is a list of vendors and copies of negotiated contracts. We thank you for considering our request. Please contact either of us if we can provide any additional information. Thank you, P-DA0\- Y)7-2 # I B. J. Meyer;Chairperson Mary Sni.er, Chairperson Chairperson TOWN OF ORO VALLEY 2 .OUNCIL COMMUNICATION MEETING DATE: November 19 2d03 TO: HONORABLE MAYOR& COUNCIL FROM: Robert Conant, Planner II SUBJECT: PUBLIC HEARING — ORDINANCE (0) 03-35 , OV9-01-02, ORACLE ROAD NO. 1 JOINT VENTURE, BRUNO A. ROITERO, REQUESTS AN EXTENSION OF TIME FOR THE REZONING TO C-1 (COMMERCIAL DISTRICT) FOR PROPERTY LOCATED AT 8600 NORTH ORACLE ROAD, PARCEL 225-130- 05C BACKGROUND: On June 20, 2001, Town Council adopted Ordinance (0) 01-17, rezoning the above captioned property from R1-144 (Single Family Residential) to C-1 (Commercial District). The property contains 2.23 acres. The OVZCR Section 3-113 states that any extension in zoning shall be treated as a new application; therefore, this project is a public hearing before the Town Council. The staff report and Ordinance adopted by Town Council on June 20, 2001 is attached for information only. SUMMARY: The applicant has requested an extension of time for a period of two (2) years to complete the requirements of rezoning. To date, the applicant has not completed the conditions of rezoning for this property. The biggest issue facing the property is the need to assure the Fire Marshal that sufficient water flow is present to meet fire demand. The applicant, in his letter requesting the extension (attached), asserts that the problems they have had in developing the site are a result of the Town's action. Initially, the applicant expected to be able to get 20,000 square feet of building on the site. This would be allowed by the standards of the C-1 code if no other factors were considered, but in reality, the setbacks from Oracle Road, parking requirements, drainage improvements (the property intersects a large wash) and the very narrow shape of the lot restricts the developable building area to 15,000 square feet. This is what was approved when the property was rezoned. According to the applicant, the issue that has dissuaded potential buyers is the cost of development (drainage improvements and water infrastructure) relative to the size of building that will generate revenue. PLANNING AND ZONING COMMISSION ACTION: The Planning and Zoning Commission on October 7, 2003, voted 6-1 to recommend approval and the Commission, further modified item 7 on the Exhibit A to read: "A lighting plan shall be submitted with the development plan for review by the Development Review Board and shall meet all of the lighting provisions of .ne current Town Zoning Code". TOWN OF ORO VALLEY �OUNCIL COMMUNICATION Page 2 of 2 RECOMMENDATION: It is recommended that the Town Council adopt Ordinance (0) 03-35, OV9-01-02, extending the zoning for a period not to exceed two years, subject to the conditions set forth in Ordinance (0) 01-17. Staff further recommends that the condition referencing lighting will read; a lighting plan shall be submitted in compliance with Chapter 17 of OVZCR. This meets the intent of the Commission's condition as lighting plans are submitted with the construction documents. The extension is appropriate because of: (1) the difficulty the site poses for development; (2) the issues regarding providing water for fire flow; and (3) conformance of the project's tentative development plan to the General Plan. SUGGESTED MOTIONS: The Town Council may wish to consider one of the following suggested motions: I move to adopt Ordinance (0) 03- 35, OV9-01-02; extending the zoning until November 19, 2005, subject to the conditions of Ordinance (0) 01-17 adopted June 20, 2001. OR move to adopt Ordinance (0) 03-35, OV9-01-02, extending the zoning until November 19, 2005, subject to the conditions of Ordinance (0) 01-17 adopted June 20, 2001 and the following added conditions: OR I move deny Ordinance (0) 03-35 , OV9-01-02, extending the zoning until November 19, 2005, finding that: Attachments: 1. Ordinance (0) 03- 35 2. June 20, 2001 Town Council Staff Report 3. Ordinance (0) 01-17 % ,f/i/ Planning and Z• nt Administrator C•`� munity;t evel•(ment Direct,,r / c Town Mana'er ORDINANCE NO. (0) 03- 35 AN ORDINANCE AMENDING THE TOWN OF ORO VALLEY ZONING MAP BY REZONING THAT PROPERTY KNOWN AS THE ORACLE ROAD NO. 1 JOINT VENTURE. LOCATED AT 8600 NORTH ORACLE ROAD JUST EAST OF CAMINO GREENFIELD WHICH WAS PREVIOUSLY ZONED ORO VALLEY R1-144 (SINGLE FAMILY RESIDENTIAL) TO ORO VALLEY C-1 (COMMERCIAL DISTRICT) AND REPEALING ALL ORDINANCES IN CONFLICT HEREWITH WHEREAS, that certain real property known as the Oracle Road No. 1 Joint Venture, approximately 2.23 acres in size and further described by the map attached to this Ordinance was rezoned to C-1 (Commercial District) on June 20, 2001 by Ordinance (0) 01-17; WHEREAS, the Oro Valley Zoning Code Revised, Section 3-113 states that any extension of zoning shall be treated as a new application; WHEREAS, the Planning and Zoning Commission, having considered said application and request at a duly noticed public hearing in accordance with State Statue on October 7, 2003, and having made its recommendation to the Town Council; and WHEREAS, the Oro Valley Town Council has considered the requested rezoning extension at a duly noticed public hearing and finds it consistent with the Town's General Plan and Ordinances. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY: SECTION 1: That certain real property known as the Oracle Road No. 1 Joint Venture, and further described bythe map attached to and made part of this Ordinance hereby extends the C-1 (Commercial District) zoning for a period not to exceed two years, expiring November 19, 2005, subject to those conditions, stipulations,plan for development and all other conditions of approval as specified in Exhibit A attached hereto. SECTION 2: That all ordinances and parts of ordinances in conflict herewith be and the same are hereby repealed to the extent of such conflict. SECTION 3: That this ordinance and the various parts thereof are hereby declared to be severable. If any section, sub-section, sentence, clause, word or phrase of this ordinance is, for any reason, held to be unconstitutional, such holdings shall not affect the validity of the remaining portion of this ordinance. Ordinance (0) 03- . Page 2 3- Page2 PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 19th day of November, 2003 Paul H. Loomis, Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Mark J. Langlitz, Town Attorney EXHIBIT"A" CONDITIONS OF APPROVAL OV9-01-02 8600 N. ORACLE ROAD 1. As a condition of Rezoning the following C-1 uses shall be prohibited: • Automobile parts store • Furniture store • Grocery store • Hardware store • Appliance repair • Clothes cleaning and laundromats • Clinic with urgent care facilities • Motel or Hotel • Convenience Uses • Major Communication Facilities • Car Washes • Car Rental Establishments • Auto detailing • Animal Hospitals with outside kennels/pens or where interior noise is transmitted to the outside sidewalk shall be constructed across the frontage of the property with internal pedestrian links or the 2. Onsite g payment of an in lieu fee. 3. The applicant and owner shall develop a plan to achieve service flows sufficient to meet Fire Department requirements. Theplan shall be accepted by Tucson Water and the Town Fire Marshal prior to submittal of a q Development Plan. The Development Plan will not be made effective until sufficient fire flows are physically established. 4. AllStandardper Conditions Resolution 90-21 for Non-PAD rezoning shall apply(attached). 5. The developer er shall extend the north and south left-turns lanes on Oracle Road by 100 feet so that 200 feet of storage is provided in each lane per ADOT's letter of March 6, 2001. 7. lightingAplancompliance shall be submitted in with Chapter 17 of the Oro Valley Zoning Code Revised. 8. Cross access with the parcel to the south shall be provided so that the Zarifi parcel can utilize the full access and median break of thisP arcel. The developer is responsible for providing all improvements on the subject parcel only, associated with the cross access. 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When we began the rezoning this property was in escrow with a qualified buyer. Construction was to begin as soon after rezoning as possible. The transaction was to close upon the rezoning and approval of plans to build a 20,000 square foot office building. Since the property consists of approximately 97,150 square feet this seemed to a reasonable target. Well into the rezoning process we were informed by OV planners that a building of that size would not be approved here. Having spent several thousand dollars on the rezoning, so far, we decided to continue in hope of finding another buyer that could accept the restrictions that would be inherent in the use of thero erty after rezoning. Our cost of that rezoning was approximately $30,000, plus the p p continuing holding costs. The property has been listed for sale the entire time and has a 'for sale' sign posted. There were a few interested parties. Two of them contacted engineering firms to contact OV Development Services. Another one, or more,made that contact individually. After meeting with the OV staff their interest waned almost immediately. More recently it was the decision of OV development officials and town council to change the regulations regarding hierarcal zoning, considerably limiting the use of this parcel. The true affect of this might be to force us to spend an additional amount to rezone, again, if any potential buyer has a use that was allowed just last year. We,now, have less optimism of a sale in the near future. Once a buyer is found they will require some time to investigate the issues of the property then spend several months in the development plan process. Therefore a two year extension of this case would be a minimal period. Thank you for your consideration. Sincerely, jetr.A/14-0 Bruno Roitero Oracle Road Number One Joint Venture 5 C5- L a- 0 e-S i o - 'A' -OUNCIL COMMUNICATION TOWN OF ORO VALLEYMEETING DATE: June 20, 2001 TO: HONORABLE MAYOR& COUNCIL FROM: Robert Conant, Planner II SUBJECT: PUBLIC HEARING—ORDINANCE (0) 0 '7 , OV9-01-02, PLANNING RESOURCES REQUESTS A REZONING FROM R1-144 (SINGLE-FAMILY RESIDENTIAL) TO C-1 (COMMERCIAL DISTRICT) FOR PROPERTY LOCATED AT 8600 NORTH ORACLE ROAD, PARCEL 225-130-05C OWNERSHIP: Oracle Road No. 1 Joint Venture Attn: Bruno A. Roitero 7565 N. La Oesta Avenue Tucson, AZ 85704 AGENT: Carl Winters, Principal Planning Resources 270 North Church Tucson, AZ 85701 PETITIONER'S PROPOSED USE AND STATED REASON FOR THE REQUEST: The applicant states that"rezoning would allow the development of retail/office on the 2.23 acres consistent with the General Plan." BACKGROUND: The applicant proposes to develop the 2.23 acres with a 14,460 square foot commercial space. The property is located on the eastside of Oracle Road,just east of Camino Greenfield. This proposal has been reviewed in conjunction with 0V9-01-03. The two abutting parcels and associated development were reviewed as through they were one complex. Currently, the property is undisturbed desert with the exception of a drainage channel on the north and east property lines. The channel was constructed to handle run-off from Oracle Road. The topography of the site is o relatively flat,with an average cross slope of approximately 9.9%. Vegetation on site includes Palo-Verde- Cacti Mixed scrub series of the Arizona Upland Subdivision of the Sonoran Desert. Blue palo verde, mesquite, barrel and cholla cacti are found on the site. TOWN OF ORO VALLEY k,OU NCIL COMMUNICATION Page 2 of 6 SURROUNDING LAND USES: Orientation Zoning Land Use North R1-144 Vacant South R1-144 Vacant East R1-36,R-6 Residential West R-4 Residential NOTIFICATION: Allro ert owners within 600 feet have been notified of this proposed rezoning and the property was posted in p p y accordance with State Statue and the OVZCR. GENERAL PLAN CONFORMANCE: Staff has evaluated this rezoning proposal against the General Plan Land Use Plan and Policies, and finds that overall; the proposal conforms to the General Plan goals and policies. Land Use: The General Plan land use map designates this property as Office. As stated in the General Plan, Office "denotes areas for professional offices, tourism and service use with good arterial access appropriately buffered from residential areas." In many cases, offices are a good buffer between residential and other higher uses, such as commercial or industrial." Professional offices and commercial are permitted in the C-1 zoning district. The General Plan, in designating thisp arcel as "Office", intended that the uses would be more compatible with the surrounding residential uses,and not be generators of traffic. The size and configuration of this parcel does not lend itself to a number of C-1 uses. In keeping with the intent of the General Plan designation, staff recommends that the following uses be prohibited in the context of this rezoning: • Hospital for animals including boarding and lodging (traffic and nuisance noise) • Automobile parts store • Furniture store (a small high end store might work,but big box would be unacceptable) • Grocery store • Hardware store • Appliance repair • Clothes cleaning and laundromats • Clinic with urgent care facilities • Motel or Hotel Day nursery or preschool • Convenience Uses • Major Communication Facilities • Car Washes • Car Rental Establishments TOWN OF ORO VALLEY t,OUNCIL COMMUNICATION Page 3 of 6 • Auto detailing The proposed uses for C-1 commercial, except as outlined above, are in conformance with the General Plan. Circulation/Transportation: ion/Trans ortation: Goal 2.1 emphasizes "safe, convenient and efficient vehicular circulation." The e artment of Transportation(ADOT) and Town staff have reviewed the traffic impacts. ADOT has Arizona D p p recommended and the Town has concurred that the north and south left-turn lanes on Oracle Road at Camino Greenfield be extended by 100-feet. The applicant has agreed and will be responsible for the extension of the left-turn lanes at the time of development. Policy 2.1D, to "build sidewalks....and provide other specific provisions for safe and convenient use....by is clists and pedestrians." Staff would like to promote development of sidewalks within ADOT right-of-way; b bicyclists however, ADOT is opposed to this concept. As a result, the sidewalk will be constructed on the applicant's interconnectingthe two parcels (0V9-01-03) to the south not in the ADOT right-of-way. The property applicant may either construct the sidewalk or pay an in-lieu fee. Economic Development: This element focuses on ensuring long-term financial and economic sustainability for the Town andolic 3.1D states that a"diverse economic base is desired." Policy 3.1J encourages employment- -elated elated uses such as offices, to provide employment for the growing community. The proposed ffice/commercial development provides potential employment for residents in the adjacent apartments and subdivisions. Pubic Facilities and Service: Policy 5.1D states that the development should"ensure that municipal services and facilities are or can bep rovided efficiently and cost-effectively prior to development occurring." The intent of this element significantly impacts the proposed development. The project area is serviced by Tucson Water. � y The following issues related to water service for the proposed project have not been completely resolved: • There is inadequate water flow for domestic use. • Inadequate water flow for fire prevention. The required minimum fire flow is 1500 gpm. Staff recommends requiring that all improvements to the water system be constructed and approved by Tucson Water prior to the effective date of the zoning. Natural Resources Conservation: The goal of this policy is to protect the Planning Area's natural attributes. Policy 8.1G states that "indigenous (native desert) vegetation and riparian habitats should be maintained and enhanced wherep ossible." The applicant has provided a bufferyard that will preserve some of the natural vegetation. This is discussed in further detail under the Site Analysis Review Section. Cultural and Historic Resources: Policy 10.2A requires "cultural resources surveys for all new developments where evidence of cultural/archaeological resources are found." The Arizona State Museum Public Lrchaeolog ist states that "the 2.23 acres has not been examined for historic or prehistoric sites and recommends that the parcel be examined for sites at the time of development." The letter from the Arizona State Museum is included in the applicant's Site Analysis report. TOWN OF ORO VALLEY t,OUNCIL COMMUNICATION Page 4 of 6 SITE ANALYSIS REVIEW AND DISCUSSION OF LAND USE PROPOSAL: Project Overview: applicant The has requested C-1 zoning in order to develop a total of 14,640 square feet of office/commercial space. Tentative Development Plan: The Tentative Development Plan (TDP) submitted for the site is in substantial conformance with the requirements of the Oracle Road Scenic Corridor Overlay District(ORSCOD) and the property development standards of the C-1 zoning district and other requirements of the OVZCR. p y Topography Im acts: The site is relatively flat with an average cross slope of 9.9%. Approximately 85% (1.9 p acres) of the site will be graded and disturbed for the development of the building and parking. Vegetation Impacts: The existingsignificant natural vegetation occurs within the Oracle Road right-of-way g p � and within the required 40-foot bufferyard. Vegetation within the bufferyard will be undisturbed. There are a number of healthy species on the site,which will adapt to salvaging. The applicant will be required top resent a Native Plant Preservation, Salvage and Mitigation Plan with the development plan. All salvageable vegetation must be used onsite. ,Vildlife and Endangered Species Act Impacts: The site contains no areas that provide significant wildlife habitat. Pygmy surveys s shall be required and completed prior to grading. y Buffer Plan and Viewshed Impacts: The applicant's proposal is in conformance with the ORSCOD requirements. The maximum building height for the proposed development will be 25 feet. The topography is higher than Oracle Road. Views impacted from Oracle Road will be minimal; a viewshed analysis has been completed in compliance with ORSCOD and will be further utilized during the development plan review stage. Landscape buffers in accordance with the OVZCR have been provided. The bufferyards along the east and north property lines have been supplemented to reduce potential impacts on adjacent residential uses. Lighting: Parking lot lighting and building shall include the following: • Exterior(building) lighting shall be provided for safety in an aesthetic manner. • Lighting shall be placed and screened to reflect away from adjoining properties and street. g g • Parking lot lighting shall provide adequate illumination but not emit light beyond the development. • Parking lot standards shall not exceed 20 feet. • Standards shall be shielded so light is deflected downward and away from adjacent properties. • The lighting shall meet all provisions of Article 6-7 of the Town Code. • Lighting standards shall utilize a sodium-type fixture. • Lighting fixtures shall be prohibited from the rear and sides of the building. Signage: All signage shall be of copper patina in color and comply with Article 12-1 et seq. of the OVZCR. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 5 of 6 PLANNING AND ZONING COMMISSION ACTION: At it's May 1, 2001 meeting, the Planning and Zoning Commission voted 6-1 to recommend approval of the 8600 North Oracle rezoning, with the conditions attached in Exhibit"A" and the following added and modified conditions: 1. Restrict the hours of left-hand turns onto Oracle Road to off-peak morning and evening hours only. Staff disagrees with the condition for the following reasons: (a) There is an issue of enforcement. ADOT has not restricted turning movements at this intersection. The Police Department cannot enforce turning movements unless signed and authority is granted through a Town Code or State Law which prohibits such movements from private property to a public right-of- way. (b) With this rezoning staff or the property roperty owner does not have set users of the property, therefore, it is difficult to determine what the turning movements or traffic into and out of the site will be at peak hours. That determination cannot be made until the development plan. 1. That the outdoor lighting hours be restricted to early evening hours only. 3. To include animal hospitals without outdoor kennels/pens and that no interior noise be transmitted to the outside. 4. To allow pre-school/day care uses. RECOMMENDATION: The Planning and Zoning Commission and staff recommend that the Town Council approve OV9-01-02, rezoning 2.23 acres located at 8600 North Oracle Road from R1-144 to C-1, subject to the conditions listed in Exhibit "A" attached noting staff's disagreement with added condition number 1. SUGGESTED MOTIONS: The Town Council may wish to consider one of the following motions: I move to approve Ordinance (0) 0 ' OV9-01-02, 8600 North Oracle Road rezoning from R1-144 to C-1 2.23 acres, effective on the date of satisfaction of the conditions listed in Exhibit "A" attached herewith. OR I move to approve Ordinance (0) 0 OV9-01-02, 8600 North Oracle Road rezoning from R1-144 to C-1 2.23 acres, effective on the date of satisfaction of the conditions listed in Exhibit"A" attached herewith and the following added conditions: TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 6 of 6 OR I move to deny Ordinance (0) 01- I ri , OV9-01-02, 8600 North Oracle Road rezoning from R1-144 to C-1 2.23 acres finding that: ATTACHMENTS: 1. Ordinance (0) 01- 17 2. Exhibit"A" 3. Site Analysis 4. Tentative Development Plan Planning and Zoning Administrator Community Development Director Town Manager (n(DINANCE NO. (0)01- 17 AN ORDINANCE AMENDING THE TOWN OF ORO VALLEY ZONING MAP BY REZONING THAT PROPERTY KNOWN AS THE ORACLE ROAD NO. l JOINT VENTURE, LOCATED AT 8600 NORTH ORACLE ROAD JUST EAST OF CAMINO GREENFIELD WillCH WAS PREVIOUSLY ZONED ORO VALLEY R1-144 (SINGLE FAMILY RESIDENTIAL)TO ORO VALLEY C-1 (COMMERCIAL DISTRICT)AND REPEALING ALL ORDINANCES IN CONFLICT HEREWITH WHEREAS,that certain real property known as the Oracle Road No. l Joint Venture, approximately 2.23 acres in size and further described by the map attached to and made part of this Ordinance, is currently zoned R1-144 in the Town of Oro Valley; and WHEREAS, an application requesting that the property be rezoned to Oro Valley C-1 has been filed with the Town; and WHEREAS,the Planning and Zoning Commission,having considered said application and request at a duly noticed public hearing in accordance with State Statue,and having made its recommendation to the Town Council; and WHEREAS, the Oro Valley Town Council has considered the requested rezoning at a duly noticed public Qaring and finds it is consistent with the Town's General Plan and Ordinances. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY: SECTION 1: That certain real property known as the Oracle Road No.1 Joint Venture, and further described by the map attached to and made part of this Ordinance is hereby rezoned to C-1 (Commercial District)subject to those conditions, stipulations,plan for development and all other conditions of approval as specified in Exhibit"A" attached hereto. SECTION 2: That all ordinances and parts of ordinances in conflict herewith be and the same are hereby repealed to the extent of such conflict. SECTION 3: That this ordinance and the various parts thereof are hereby declared to be severable. If any section, sub-section, sentence, clause, word or phrase of this ordinance is, for any reason,held to be unconstitutional, such holdings shall not affect the validity of the remaining portion of this ordinance. Ordinance (0) 01- 17 Page 2 PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley,Arizona,this 20th day of June. 2001. T, Paul H. Loomis, Mayor ATTEST: d„A.AJL„L Kat E. Cuvelier,Town Clerk APPROVED AS TO FORM: Zak"fr Dan L. Dudley, Town Attorney PUBLISH: Daily Territorial July 17, 18, 19, 20, 2001 POSTED: July 12 — August 11, 2001 rg (0)01-17 p.3 EXHIBIT"A" CONDITIONS OF APPROVAL OV9-01-02 8600 N. ORACLE ROAD L As a condition of Rezoning the following C-1 uses shall be prohibited: • Automobile parts store • Furniture store • Grocery store • Hardware store • Appliance repair • Clothes cleaning and laundromats • Clinic with urgent care facilities • Motel or Hotel • Convenience Uses • Major Communication Facilities • Car Washes • Car Rental Establishments • Auto detailing • An imal Hospitals with outside kennels/pens or where interior noise is transmitted to the outside p 2. Onsite sidewalk shall be constructed across the frontage of the property with internal pedestrian links or the payment of an in lieu fee. 3 The a9 licant and owner shall develop a plan to achieve service flows sufficient to meet Fire Department PP re uirements. The plan shall be accepted by Tucson Water and Golder Ranch Fire District prior to submittal of a Development Plan. The Development Plan will not be made effective until sufficient fire flows are physically established. 4. All Standard Conditionsp er Resolution 90-21 for Non-PAD rezoning shall apply(attached). 5. The property owner or their successors shall comply with the U. S. Fish and Wildlife protocol regarding the ferruginous pygmyowl. If required,Pygmy Owl surveys are to be completed prior to the issuance of a cactus q Yg grading permit. 6. The developer shall extend the north and south left-turns lanes on Oracle Road by 100 feet so that 200 feet of storage is provided in each lane per ADOT's letter of March 6,2001. g 7. A lighting li htiplan shall be submitted with the Development Plan for review by the DRB and shall including the following: • Exterior(building)lighting shall be provided for safety in an aesthetic manner. • g Li htin shall be placed and screened to reflect away from adjoining properties and street. Lighting • Parking lot lighting shall provide adequate illumination but not emit light beyond the development. � g • Parking lot standards shall not exceed 20 feet. • Standards shall be shielded so light is deflected downward and away from adjacent properties. • The lighting shall meet all provisions of Article 6-7 of the Town Code. • Lighting standards shall utilize a sodium-type fixture. • Lighting fixtures shall be prohibited from the rear and sides of the building. (0)01-17 p.4 • the outdoor lighting hours oe restricted to early evening hours only. That g g access with the parcel to the south shall be provided so that the Zarifi parcel can utilize the full access and Cross median break of this parcel. (0)01-17 p.5 ORO VALE-I' PLANNING AND ZONING DEPAJ ,'MENT STANDARD CONDITIONS FOR NON-P.A.D.REZONINGS ..ompl eti on of the followingrequirements for a rezoning ordinance within the time frame specified herein from the date of approval by the Town Council: 1. Submittal of a complete hydraulic and hydrologic drainage report. 2. Approvaldevelopmentplan of a and/or recordation of a final plat as determined necessary by the appropriate Town Departments. 3. A suitable arrangement with Pima County Health Department or Pima County Wastewater Management for sewage disposal. Recording a covenant holdingthe Town of Oro Valley harmless in the event of flooding. 4. R g 5. Provisions of development-related assurances as required by the appropriate Town Departments. 6. Recording a covenantonlythat vegetation that is necessary for building pads and accessory uses and to remove the necessary roads and driveways and to salvage all healthy Palo Verde, Mesquite,Ironwood, Saguaros,and Barrel Cacti for on-site landscaping purposes. 7. Recording anyother development-related covenants as determined necessary by the appropriate Town Departments. . Roads shall be constructed in conformance with the Town of Oro Valley standards. 9. Landscaping to consist of low water use and low pollen-producing vegetation. 10. Adherence to the Tentative Development Plan approved by the Oro Valley Town Council. 11. Significant change to the Tentative Development Plan or conditions of rezoning, as defined by Section 3- 104(B), shall require re-review by the Planning Commission and Town Council in accordance with Chapter 3 of the Oro Valley Zoning Code Revised. relocation and/or extension of utilities pursuant to the development or redevelopment of the subject parcel 12. The will be at no cost to the Town of Oro Valley. 13. Dedication of public rights-of-way through plat recordation in accordance with current Town ordinances. 14. Posting Development ment Opportunity Assessments (DOAs)in an approved form as determined necessary by the appropriate Town Departments. 15. Submittal of a traffic impact analysis in accordance with Section 9-110(N),unless modified by the Town Engineer and Zoning Administrator. '6. Completion of the requirements for a zoning ordinance within two (2)years from the date of approval by the Town Council. If the specified time frame is not met and no extension is granted this conditional approval shall lapse. 17. All conditions which require revisions to the Tentative Development Plan and/or site analysis must be completed prior to the Town Council Public Hearing. 3 TOWN OF ORO VALLEY —OUNCIL COMMUNICATION MEETING DATE: November 19, 2003 TO: HONORABLE MAYOR& COUNCIL FROM: Robert Conant, Planner II SUBJECT: PUBLIC HEARING — ORDINANCE 03-36 , OV9-01-03, AHMEND N. ZARIFI, REQUESTS AN EXTENSION OF TIME FOR THE REZONING TO C-1 (COMMERCIAL DISTRICT) FOR PROPERTY LOCATED AT 8600 NORTH ORACLE ROAD, PARCEL 225-130-06B BACKGROUND: On June 20, 2001, Town Council adopted Ordinance (0) 01-18, rezoning the above captioned property from R1-144 (Single Family Residential) to C-1 (Commercial District). The property contains 4.10 acres. The OVZCR Section 3-113 states that any extension in zoning shall be treated as a new application; therefore, thisJ ro'ect is a public hearing before the Town Council. The staff report and Ordinance adopted by Town p Council on June 20, 2001 is attached for information only. UMMARY: The applicant has requested an extension of time for a period of two (2) years to complete the requirements of rezoning (see attached letter). To date, the applicant has not completed the conditions of rezoning for this property. The biggest issue facing the property is the need to assure the Fire Marshal that sufficient water flow is present to meet fire demand. There is no indication that the owner of the property or the property to the south has satisfied the condition. PLANNING AND ZONING COMMISSION ACTION: The Planning and Zoning Commission on October 7, 2003, voted 6-1 to recommend approval and the Commission, further modified item 7 on the Exhibit A to read: "A lighting plan shall be submitted with the development plan for review by the Development Review Board and shall meet all of the lighting provisions of the current Town Zoning Code". RECOMMENDATION: It is recommended that the Town Council extend the zoning for a period not to exceed two years subject to the conditions set forth in Ordinance (0) 01-18. Staff further recommends that the condition referencing lighting will read; a lighting plan shall be submitted in compliance with Chapter 17 of the OVZCR. This meets the 'ntent of the Commission's condition as lighting plans are submitted with the construction documents. The xtension is appropriate because of: (1) the issues regarding providing water for fire flow; and (2) conformance of the project's tentative development plan to the General Plan. TOWN OF ORO VALLEY .,OUNCIL COMMUNICATION Page 2 of 2 SUGGESTED MOTIONS: The Town Council may wish to consider one of the following suggested motions: I move to adopt Ordinance (0) 03- 36, OV9-01-03; extending the zoning until November 19, 2005, subject to the conditions of Ordinance (0) 01-18 adopted June 20, 2001. OR I move to adopt Ordinance (0) 03- 36 OV9-01-03, extending the zoning until November 19, 2005, subject to the conditions of Ordinance (0) 01-18 adopted June 20, 2001 and the following added conditions: OR I move to deny Ordinance (0) 03- 36 , OV9-01-03, extending the zoning until November 19, 2005, finding that: Attachments: 1. Ordinance (0) 03- 36 2. Letter of Request 3. June 20, 2001 Town Council Staff Report 4. Ordinance (0) 01-18 Pland 4g a d \fin Administrator o munity ri evelo ent Direct• own am:- # ORDINANCE NO. (0) 03- 36 AN ORDINANCE AMENDING THE TOWN OF ORO VALLEY ZONING MAP BY REZONING THAT PROPERTY KNOWN AT THE WALD (ZARIFI) PROPERTY LOCATED AT 8600 NORTH ORACLE ROAD SOTU PARCEL WHICH WAS PREVIOUSLY ZONED ORO VALLEY R1-144 (SINGLE FAMILY RESIDENTIAL) TO ORO VALLEY C-1 (COMMERCIAL DISTRICT) AND REPEALING ALL ORDINANCES IN CONFLICT HEREWITH WHEREAS, that certain real property known as the Wald (Zarifi)property, approximately 2.23 acres in size and further described by the map attached to this Ordinance was rezoned C-1 (Commercial District) on June 20, 2001 by Ordinance (0) 01-18; and WHEREAS, the Oro Valley Zoning Code Revised, Section 3-133 states that any extension of zoning shall be treated as a new application; and WHEREAS, the Planning and Zoning Commission, having considered said application and request at a duly noticed public hearing in accordance with State Statue on October 7, 2003, and having made its recommendation to the Town Council; and WHEREAS, the Oro Valley Town Council has considered the requested rezoning extension at a duly noticed public hearing and finds it consistent with the Town's General Plan and Ordinances. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY: SECTION 1: That certain real property known as the Wald (Zarifi), and further described by the map attached to and made part of this Ordinance hereby extends the C-1 (Commercial District) zoning for a period not to exceed two years, expiring November 19, 2005, subject to those conditions, stipulations, plan for development and all other conditions of approval as specified in Exhibit A attached hereto. SECTION 2: That all ordinances and parts of ordinances in conflict herewith be and the same are hereby repealed to the extent of such conflict. SECTION 3: That this ordinance and the various parts thereof are hereby declared to be severable. If any section, sub-section, sentence, clause, word or phrase of this ordinance is, for any reason, held to be unconstitutional, such holdings shall not affect the validity of the remaining portion of this ordinance. Ordinance (0) 03- 36 Paget PASSED AND ADOPTED Mayor bythe Ma or and Town Council of the Town of Oro Valley, Arizona, this 19th day of November, 2003. Paul H. Loomis, Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Mark J. Langlitz, Town Attorney EXHIBIT"A" CONDITIONS OF APPROVAL OV9-01-03 8600 N. ORACLE ROAD SOUTH PARCEL 1. As a condition of Rezoning the following C-1 uses shall be prohibited: • Automobile parts store • Furniture store • Grocery store • Hardware store • Appliance repair • Clothes cleaning and laundromats • Clinic with urgent care facilities • Motel or Hotel • Convenience Uses • Major Communication Facilities • Car Washes • Car Rental Establishments • Auto detailing • Animal Hospitals with outside kennels/pens or where interior noise is transmitted to the outside. 2. Onsite sidewalk shall be constructed across the frontage of the property with internal pedestrian links or the payment of an in lieu fee. . The applicant and owner shall develop a plan to achieve service flows sufficient to meet Fire Department requirements. Theplan shall be accepted by Tucson Water and the Town Fire Marshal prior to submittal of a q Development Plan. The Development Plan will not be made effective until sufficient fire flows are physically established. 4. All Standard Conditions per Resolution 90-21 for Non-PAD rezoning shall apply(attached). 5. The developer shall extend the north and south left-turns lanes on Oracle Road by 100 feet so that 200 feet of storage is provided in each lane per ADOT's letter of March 6,2001. 7. A n li htiplan shall be submitted in compliance with Chapter 17 of the Oro Valley Zoning Code Revised. lighting 8. Cross access with the parcel to the north shall be provided so that the Zarifi parcel can utilize the full access and median break of this parcel. 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Project #: 990060 Dear Bob, Please accept this letter as my request to extend the zoning approval for the site on 8600 N. Oracle Road (0V9-01-03) for two additional years. Since thisp arcel was rezoned, external factors, including the downturn in the economy effecting investment in commercial property, have resulted in.a delay in my implementation plans. I will continue to pursue development of this parcel in accordance with the rezoning conditions. I would be happy to answer any specific questions you may have. your support of this two year extension is appreciated. Sincerely, Ahmad Zarifi TOWN OF ORO VALLEY —OUNCIL COMMUNICATION MEETING DATE: June 20, 2001 TO: HONORABLE MAYOR& COUNCIL FROM: Robert Conant,Planner II SUBJECT: PUBLIC HEARING: ORDINANCE (0) 01-1 , OV9-01-03,NOVAK ENVIRONMENTAL, INC. FOR AHMEND ZARIFI,REQUESTS A REZONING FROM R1-144 (SINGLE FAMILY RESIDENTIAL) TO C-1 (COMMERCIAL DISTRICT) FOR PROPERTY LOCATED AT 8600 NORTH ORACLE ROAD SOUTH PARCEL, PARCEL 225-130-06B OWNERSHIP: Ghotme Wald Attn: Ahmed N. Zarifi 5028 E. Calle Brillatine Tucson, AZ 85719 AGENT: Novak Environmental, Inc. 343 West Franklin St. Tucson, AZ 85702 PETITIONER'S PROPOSED USE AND STATED REASON FOR THE REQUEST: The applicant states that the"rezoning would allow the development of retail/office on the 4.10 acres consistent with the General Plan." BACKGROUND: The applicant proposes to develop the 4.10 acres with a 39,249 square foot commercial space. The property is pp located on the eastside of Oracle Road,just south of Camino Greenfield. This proposal has been reviewed in conjunction with OV9-01-02. The two abutting parcels and associated development were reviewed as through they were one complex. Currently, the property is undisturbed desert with the exception of a drainage channel on the north and east property lines. The channel was constructed to handle run-off from Oracle Road. The topography of the site is o relatively flat, with an average cross slope of approximately 5.65%. Vegetation on site includes Palo-Verde- Cacti Mixed scrub series of the Arizona Upland Subdivision of the Sonoran Desert. Blue palo verde, mesquite, barrel and cholla cacti are found on the site. TOWN OF ORO VALLEY —OUNCIL COMMUNICATION Page 2 of 6 SURROUNDING LAND USES: Orientation Zoning Land Use North R1-144 Vacant South R1-144 Vacant East R1-36,R-6 Residential West R-4 Residential NOTIFICATION: 600 feet have been notified of this proposed rezoning and the property was posted in All property owners within p p accordance with State Statue and the OVZCR. GENERAL PLAN CONFORMANCE: Staffrezoning has evaluated this proposal against the General Plan Land Use Plan and Policies, and finds that overall; thero osal conforms to the General Plan goals and policies. p p •and Use: The General Plan land use map designates this property as Office. As stated in the General Plan, Office"denotes areas forrofessional offices,tourism and service use with good arterial access appropriately p buffered from residential areas." In many cases, offices are a good buffer between residential and other higher uses, such as commercial or industrial." i s and commercial are permitted in the C-1 zoning district. The General Plan in designating Professional offices thisp arcel as "Office"intended that the uses would be more compatible with the surrounding residential uses, and not beg enerators of traffic. The size and configuration of this parcel does not lend itself to a number of C-1 uses. In keeping with the intent of the General Plan designation, staff recommends that the following uses be p g prohibited in the context of this rezoning: • Hospital for animals including boarding and lodging (traffic and nuisance noise) • Automobile parts store • Furniture store (a small high end store might work,but big box would be unacceptable) • Grocery store • Hardware store • Appliance repair • Clothes cleaning and laundromats • Clinic with urgent care facilities • Motel or Hotel Day nursery or preschool • Convenience Uses • Major Communication Facilities • Car Washes • Car Rental Establishments TOWN OF ORO VALLEY ,;OUNCIL COMMUNICATION Page 3 of 6 • Auto detailing -1 commercialexcept as outlined above, are in conformance with the General Plan. The proposed uses for C Circulation/Transportation:irculation/Trans ortation: Goal 2.1 emphasizes "safe, convenient and efficient vehicular circulation." The Arizona Department of Transportation(ADOT) and Town staff have reviewed the traffic impacts. ADOT has recommended and the Town has concurred that the north and south left-turn lanes on Oracle Road at Camino Greenfield be extended by 100-feet. The applicant has agreed and will be responsible for the extension of the left-turn lanes at the time of development. Policy 2.1D, to "build sidewalks....and provide other specific provisions for safe and convenient use....by bicyclists and pedestrians." Staff would like to promote development of sidewalks within ADOT right-of-way; however, ADOT is opposed to this concept. As a result the sidewalk will be constructed on the applicant's property interconnecting the two parcels (OV9-01-02) to the north not in the ADOT right-of-way. The applicant P y may either construct the sidewalk or pay an in-lieu fee. Economic Development: This element focuses on ensuring long-term financial and economic sustainability for the Town and policy 3.1D states that a"diverse economic base is desired." Policy 3.1J encourages employment- --elated uses, such as offices, to provide employment for the growing community. The proposed ifice/commercial development provides potential employment for residents in the adjacent apartments and subdivisions. Pubic Facilities and Service: Policy 5.1D states that the development should"ensure that municipal services and facilities are or can be provided efficiently and cost-effectively prior to development occurring." The intent of this element significantly impacts the proposed development. The project area is serviced by Tucson Water. The following issues related to water service for the proposed project have not been completely resolved: • There is inadequate water flow for domestic use. • Inadequate water flow for fire prevention. The required minimum fire flow is 1500 gpm. Staff recommends requiring that all improvements to the water system be constructed and approved by Tucson Water prior to the effective date of the zoning. Natural Resources Conservation: The goal of this policy is to protect the Planning Area's natural attributes. Policy 8.1G states that"indigenous (native desert) vegetation and riparian habitats should be maintained and enhanced where possible." The applicant has provided a bufferyard that will preserve some of the natural vegetation. This is discussed in further detail under the Site Analysis Review Section. Cultural and Historic Resources: Policy 10.2A requires "cultural resources surveys for all new developments where evidence of cultural/archaeological resources are found." The Arizona State Museum Public rchaeologist states that"the 2.23 acres has not been examined for historic or prehistoric sites and recommends chat the parcel be examined for sites at the time of development." The letter from the Arizona State Museum is included in the applicant's Site Analysis report. TOWN OF ORO VALLEY .,OUNCIL COMMUNICATION Page 4 of 6 SITE ANALYSIS REVIEW AND DISCUSSION OF LAND USE PROPOSAL: Project Overview: The applicant has requested C-1 zoning in order to develop a total of 39,249 square feet of office/commercial space. Tentative Development Plan: The Tentative Development Plan(TDP) submitted for the site is in substantial conformance with the requirements of the Oracle Road Scenic Corridor Overlay District (ORSCOD) and the property development standards of the C-1 zoning district and other requirements of the OVZCR. Topography Impacts: The site is relatively flat with an average cross slope of 5.65%. Approximately 82% (1.9 acres) of the site will be graded and disturbed for the development of the building and parking. Vegetation Impacts: The existing significant natural vegetation occurs within the Oracle Road right-of-way and within the required 40-foot bufferyard. Vegetation within the bufferyard will be undisturbed. There are a number of healthy species on the site, which will adapt to salvaging. The applicant will be required to present a Native Plant Preservation, Salvage and Mitigation Plan with the development plan. All salvageable vegetation must be reused on site. ildlife and Endangered Species Act Impacts: The site contains no areas that provide significant wildlife habitat. Pygmy Owl surveys shall be required and completed prior to grading. Buffer Plan and Viewshed Impacts: The applicant's proposal is in conformance with the ORSCOD requirements. The maximum building height for the proposed development will be 25 feet. The topography is higher than Oracle Road. Views impacted from Oracle Road will be minimal; a viewshed analysis has been completed in compliance with ORSCOD and will be further utilized during the development plan review stage. Landscape buffers in accordance with the OVZCR have been provided on the north and east sides. The bufferyard along the east property line has been supplemented to reduce potential impacts on adjacent residential uses. Lighting: Parking lot lighting and building shall include the following: • Exterior(building) lighting shall be provided for safety in an aesthetic manner. • Lighting shall be placed and screened to reflect away from adjoining properties and street. • Parking lot lighting shall provide adequate illumination but not emit light beyond the development. • Parking lot standards shall not exceed 20 feet. • Standards shall be shielded so light is deflected downward and away from adjacent properties. • The lighting shall meet all provisions of Article 6-7 of the Town Code. • Lighting standards shall utilize a sodium-type fixture. Lighting fixtures shall be prohibited from the rear and sides of the building. g g Signage: All signage shall be of copper patina in color and comply with Article 12-1 et seq. of the OVZCR. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 5 of 6 PLANNING AND ZONING COMMISSION ACTION: At it's May 1, 2001 meeting, the Planning and Zoning Commission voted 6-1 to recommend approval of the 8600 North Oracle, south parcel rezoning,with the conditions attached in Exhibit"A" and the following added and modified conditions: 1. Restrict the hours of left-hand turns onto Oracle Road to off-peak morning and evening hours only. Staff disagrees with the condition for the following reasons: (a) There is an issue of enforcement. ADOT has not restricted turning movements at this intersection. The Police Department cannot enforce turning movements unless signed and and authority is granted through a Town Code or State Law which prohibits such movements from private property to a public right-of-way. (b) With this rezoning staff or the property owner does not have set users of the property, therefore, it is difficult to determine what the turning movements or traffic into and out of the site will be at peak hours. That determination cannot be made until the development plan. . That the outdoor lighting hours be restricted to early evening hours only. 3. To include animal hospitals without outdoor kennels/pens and that no interior noise be transmitted to the outside. 4. To allow pre-school/day care uses. RECOMMENDATION: The Planning and Zoning Commission and staff recommend that the Town Council approve OV9-01-03, rezoning 4.10 acres located at 8600 North Oracle Road, south parcel from R1-144 to C-1, subject to the conditions listed in Exhibit "A" attached noting staffs disagreement with added condition number 1. SUGGESTED MOTIONS: The Town Council may wish to consider one of the following motions: I move to approve Ordinance (0) 0/ _ , OV9-01-03, 8600 North Oracle Road, south parcel rezoning from R1-144 to C-1 4.10 acres, effective on the date of satisfaction of the conditions listed in Exhibit "A" attached herewith. OR I move to approve Ordinance (0) 0)--/8 , OV9-01-03, 8600 North Oracle Road, south parcel rezoning from R1-144 to C-1 4.10 acres, effective on the date of satisfaction of the conditions listed in Exhibit "A" attached herewith and the following added conditions: TOWN OF ORO VALLEY —OUNC IL COMMUNICATION Page 6 of 6 OR I move to deny Ordinance (0) 0 1 �- , 0V9-01-03, 8600 North Oracle Road, south parcel rezoning from R1-144 to C-1 2.23 acres finding that: • ATTACHMENTS: 1. Ordinance (0) 0/- 2. Exhibit"A" 3. Site Analysis 4. Tentative Development Plan Planning and Zoning Administrator Community Development Director Town Manager ORIi11iANCE NO.(0) 01-18 AN ORDINANCE AMENDING THE TOWN OF ORO VALLEY ZONING MAP BY REZONING THAT PROPERTY KNOWN AS THE WALD (ZARIFI)PROPERTY LOCATED AT 8600 NORTH ORACLE ROAD SOUTH PARCEL WHICH WAS PREVIOUSLY ZONED ORO VALLEY R1-144 SINGLE FAMILY RESIDENTIAL)TO ORO VALLEY C-1 (COMMERCIAL DISTRICT)AND REPEALING ALL ORDINANCES IN CONFLICT HEREWITH property that certa real known as the Wald (Zarifi)property, approximately 4.10 acres in size and further described bytheattached to and made part of this Ordinance, is currently zoned R1-144 in the map Town of Oro Valley; and application requesting that the property be rezoned to Oro Valley C-1 has been filed with the WHEREAS, an pp q g Town; and and the Planning ZoningCommission, having considered said application and request at a duly noticed public hearing in accordance with State Statue, and having made its recommendation to the Town Council; and Town Council has considered the WHEREAS,the Oro Valley requested rezoning at a duly noticed public hearing and finds it is consistent with the Town's General Plan and Ordinances. filk NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY: 1: That certain real property known as the Wald (Zarifi)property, and further described by the map SECTION P P part to ande made dof this Ordinance is hereby rezoned to C-1 (Commercial District) subject to those conditions, stipulations,ulationsplan for development and all other conditions of approval as specified in Exhibit"A" P attached hereto. SECTION 2: That all ordinances and parts of ordinances in conflict herewith be and the same are hereby repealed to the extent of such conflict. SECTION 3: That this ordinance and the various parts thereof are hereby declared to be severable. If any section, sub-section sentence, clause, word or phrase of this ordinance is,for any reason,held to be unconstitutional, such holdings shall not affect the validity of the remaining portion of this ordinance. • Ordinance(0) 01- 18 Page 2 • Valle Arizona this 20th dayof ADOPTED bythe Mayor and Town Council of the Town of Oro y, PASSED AND y June, 2001. Paul H. Loomis,Mayor ATTEST: C. duA-14-4": Kat n E. Cuvelier, Town Clerk APPROVED AS TO FORM: Zrg:k Dan L. Dudley,Town Attorney ._ ,BLISH: Daily Territorial July 17, 18, 19, 20, 2001 POSTED: July 12 - August 11, 2001 rg (0)01-18 p.3 EXHIBIT"A" CONDITIONS OF APPROVAL 0V9-01-03 8600 N. ORACLE ROAD SOUTH PARCEL 1. As a condition of Rezoning the following C-1 uses shall be prohibited: • Automobile parts store • Furniture store • Grocery store • Hardware store • Appliance repair • Clothes cleaning and laundromats • Clinic with urgent care facilities • Motel or Hotel • Convenience Uses • Major Communication Facilities • Car Washes • Car Rental Establishments • Auto detailing • Animal Hospitals with outside kennels/pens or where interior noise is transmitted to the outside. 2. Onsite sidewalk shall be constructed across the frontage of the property with internal pedestrian links or the payment of an in lieu fee. The applicant and owner shall develop a plan to achieve service flows sufficient to meet Fire Department requirements. The plan shall be accepted by Tucson Water and Golder Ranch Fire District prior to submittal of a Development Plan. The Development Plan will not be made effective until sufficient fire flows are physically established. 4. All Standard Conditions per Resolution 90-21 for Non-PAD rezoning shall apply(attached). 5. Thero erty owner or their successors shall comply with the U. S. Fish and Wildlife protocol regarding the p P cactus ferruginous pygmy owl. If required,Pygmy Owl surveys are to be completed prior to the issuance of a grading permit. 6. The developer shall extend the north and south left-turns lanes on Oracle Road by 100 feet so that 200 feet of storage is provided in each lane per ADOT's letter of March 6, 2001. 7. A lighting plan shall be submitted with the Development Plan for review by the DRB and shall including the following: • Exterior(building) lighting shall be provided for safety in an aesthetic manner. • Lighting shall be placed and screened to reflect away from adjoining properties and street. • Parking lot lighting shall provide adequate illumination but not emit light beyond the development. • Parking lot standards shall not exceed 20 feet. Standards shall be shielded so light is deflected downward and away from adjacent properties. The lighting shall meet all provisions of Article 6-7 of the Town Code. • Lighting standards shall utilize a sodium-type fixture. • Lighting fixtures shall be prohibited from the rear and sides of the building. • That the outdoor lighting hours be restricted to early evening hours only. (0)01-18 p.4 orth be provided so that the Zarifi parcel can utilize the full access and 8. Cross access with the parcel to the nshall median break of this parcel. ... (0)01-18 p.5 ORO VALLEY PLANNING AND ZONING DEPAK Y MENT STANDARD CONDITIONS FOR NON-P.A.D. REZONINGS n ordinance within the time frame specified herein from the �� letlon of the following requirements for a rezoning p date of approval by the Town Council: 1. Submittal of a complete hydraulic and hydrologic drainage report. plan and/or recordation of a final plat as determined necessary by the appropriate 2. Approval of a development Town Departments. 3. A suitable arrangement with Pima County HealthDepartment or Pima County Wastewater Management for sewage disposal. holdingthe Town of Oro Valleyharmless in the event of flooding. 4. Recording a covenant 5. Provisions of development-related assurances as required by the appropriate Town Departments. • that is necessaryfor buildingpads and accessory uses and 6. Recording a covenant to remove only that vegetation the necessary roadsy salvage and driveways and to salva e all healthy Palo Verde,Mesquite,Ironwood, Saguaros, and Barrel Cacti for on-site landscaping purposes. evelo ment-related covenants as determined necessary by the appropriate Town 7. Recording any other d p Departments. Roads shall be constructed in conformance with the Town of Oro Valley standards. 9. ��1 n to consist of low water use and low pollen-producing vegetation. L ��ndscaping p g 10. Adherence to the Tentative Development Plan approved by the Oro Valley Town Council. 1 l. Significant change to the Tentative Development Plan or conditions of rezoning,as defined by Section 3- 104(B), shallqby require re-review the Planning Commission and Town Council in accordance with Chapter 3 of the Oro Valley Zoning Code Revised. and/or extension of utilities pursuant to the development or redevelopment of the subject parcel 12. The relocation will be at no cost to the Town of Oro Valley. 13. Dedication of publicrights-of-way ri hts-of- through plat recordation in accordance with current Town ordinances. y g t Opportunity Assessments (DOAs)in an approved form as determined necessary by the 14. Posting Developmen pp ty appropriate Town Departments. 15. Submittal of a traffic impact analysis in accordance with Section 9-110(N),unless modified by the Town Engineer and Zoning Administrator. 16. Completion of the requirements for a zoningordinance within two (2)years from the date of approval by the Town Council. If the specified time frame is not met and no extension is granted this conditional approval shall lapse. Allconditions which require revisions to the Tentative Development Plan and/or site analysis must be 17. 9 completed prior to the Town Council Public Hearing. 14 TOWN OF ORO VALLEY STAFF REPORT TO TOWN COUNCIL MEETING DATE: November 19, 2003 TO: HONORABLE MAYOR& COUNCIL FROM: David Ronquillo, Planner I SUBJECT: OV12-03-17, THE HIGHTON COMPANY, REPRESENTING THE HANSEN FAMILY TRUST, REQUESTS APPROVAL OF A DEVELOPMENT PLAN FOR THE ARROWSMITH PROFESSIONAL OFFICE/MEDICAL COMPLEX, LOCATED ON THE SOUTHWEST CORNER OF RANCHO VISTOSO BOULEVARD AND ARROWSMITH DRIVE,PARCEL #219-530-04T BACKGROUND: The subject property consists of approximately 1.72 acres and the zoning is Rancho Vistoso Planned Area Development C-1 (Commercial), which allows for a variety of uses. The proposed use is permitted and compatible with the adjacent residential homes and the surrounding area. SUMMARY: The proposed development will consist of one single story building with approximately 3,576 sq. feet of general Tice and 4,852 sq. feet of medical office. The main entrance to the building is located on the south and west ides of the building. A patio area is provided on the back (east) side of the building for employees of the facility. A security gate is also shown on the west side of the parking area to restrict parking for the private office area. Surrounding Land Uses North - Ranch Vistoso PAD, Medium Density Residential, Existing Residential Subdivision (across Arrowsmith Drive). South - Rancho Vistoso PAD, Medium High Density Residential, Existing Residential Subdivision. West - Rancho Vistoso PAD,Natural Open Space (across Arrowsmith Drive) East - Rancho Vistoso PAD, C-1 Commercial, Existing Rancho Vistoso Office Complex (across Rancho Vistoso Boulevard). OVZCR/Rancho Vistoso PAD The project provides adequate parking, access/circulation, loading area, and landscaping within the site. Overall, the development complies with the requirements of the OVZCR and PAD. Drainage The existing on-site drainage patterns (north to south) will be maintained. Onsite drainage will be conveyed by a 3mbination of constructed water harvesting areas, sidewalk scuppers and inverted crown PAALs. Detention basins and water harvesting areas are provided to limit the post developed flows to the pre-developed rate and also serve as the first flush basins. F:\OV\OV 12\2003\OV12-03-17\reports\DPTCrptl 1-19-03.doc TOWN OF ORO VALLEY TAFF REPORT TO DEVELOPMENT REVIEW BOARD Pa'e 2 Grading A Type 2 Grading Permit will be required to construct the building pad, drainage structures, utilities, parking lot, and any walls necessary for grading on the development site. Traffic Access to the facilitywill be from the east off Rancho Vistoso Boulevard and on the west off Arrowsmith Drive. highway The area hig Y incorporate has been designed and constructed to the traffic generated from this development. PUBLIC NOTIFICATION AND COMMENT: Thep ublic meeting has been noticed and published in accordance with the Town policies. A neighborhood meeting was held on September 17, 2003 to inform the adjacent residents of the proposed development. Overall, the residents were not in opposition of the development; however, they were concerned with issues such as lighting, landscaping and screening of rooftop mechanical equipment. To date, all these issues have been resolved and no further comments have been received. DEVELOPMENT REVIEW BOARD ACTION: At their regular meeting of October 14, 2003, the Development Review Board voted unanimously (7-0) to recommend conditional approval of the Development Plan for this project. The Landscape Plan and Architecture were also approved at this meeting. GENERAL PLAN COMPLIANCE: The Development Plan complies with the General Plan Design Policies. In particular, the following applies;Policy 9.1D, "all development proposals should attempt to arrange building, massing of buildings, and/or arrangements of lots to preserve views from adjacent properties and streets while providing privacy for residents". The development will consist of a single story building preserving views from the adjacent properties. An adequate amount of vegetation has been placed around the perimeter bufferyards to screen undesirable views of the site. RECOMMENDATION: It is recommended that the Town Council approve the Development Plan for the Arrowsmith Office/Medical Complex. SUGGESTED MOTIONS: The Town Council may wish to consider one of the following motions; I move to approve OV12-03-17,Development Plan for the Arrowsmith Office/Medical Complex. OR F:\OV\OV 12\2003\OV 1 2-03-1 7\reports\DPTCrptl 1-19-03.doc TOWN OF ORO VALLEY TAFF REPORT TO DEVELOPMENT REVIEW BOARD Page 3 I move to approve OV12-03-17, Development Plan for the Arrowsmith Office/Medical Complex, with the following added conditions: OR I move to deny OV 12-03-17, Development Plan for the Arrowsmith Office/Medical Complex, finding that: Attachments: . L Planning &Zo ing dministrato 1. Development Plan cc: Julie Highton Fax: 407-1345 Co a evelop ► -nt D. :ctor / Town Manager F:\ov\ovinoo3\ov 1 2-03-1 7\reports\DPTCrptl 1-19-03.doc C:\Carlson EntlNeerNa\2002\OZ-100\Oewlop\OEVSN TOI.dsq 10/23(03 tN� N N N N N N u) Ib V 01 N fr. w N 0 ¢1 tt--nrn p Tm1 !O (�7 Oe >V p V tr Jy. pU N y O !p0 r� p OD V -i Oyr .yn y;. 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'01 u m 111 , -<i : $ >� 3 '22.a v� j j I �// s 4,it //n I I N Z '" I \� `- l 1�d 1 Ill I 1 1 Ips v ' (ril '�""i ^7 ` IP N u, O y +t 3 cn A ; ' r,"4.. cl- g g 6 - P i 5. a ; N.-,omg m a W y o rn `i TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: NOVEMBER 19, 2003 TO: HONORABLE MAYOR & COUNCIL FROM: Scott Nelson, Special Projects Coordinator SUBJECT: DISCUSSION/POSSIBLE ACTION REGARDING INITIATION OF A ANNEXATION MAP FOR APPROXIMATELY 13 5.9 ACRES OF UNINCORPORATED TERRITORY LOCATED SOUTH AND WEST OF THE CURRENT TOWN LIMITS INCLUDING A PORTION OF THE NORTH HALF OF SECTION 22, WITHIN A PORTION OF THE NORTHEAST ONE — QUARTER OF SECTION 21, AND WITHIN A PORTION OF SECTION 15, TOWNSHIP 11 SOUTH, RANGE 13 EAST, GILA AND SALT RIVER MERIDIAN, PIMA COUNTY, ARIZONA. SUMMARY: Attached are copies of request from property owners who own property in the unincorporated area of Pima County which lie south and west of the existing town limits and Rancho Vistoso Planned Area Development. 'ccording to the Town's current Annexation Policy these properties are within the Town's General Plan area and should be considered for annexation by the Town of Oro Valley. ATTACHMENTS: 1. Map & legal description of the proposed Annexation Area. 2. September 24th & 26t'' letters of request from property owners. SUGGESTED MOTION: I move to grant the Town Manager authority to initiate the filing of an annexation map of 135.9 acres of unincorporated Pima County located south and west of the current town limits and Rancho Vistoso Planned Area Development. Ado Specia rojects Co.odd inator 1/Ledi Town Manager C: Planning and Zoning Commission , . , .. _. 41 . N.A.:.AA ---\, ? ( 1„vis.. Si) ,-0 \ a -lie R3s ( 1 tv SECTION 21 $4',5 O0 SECTION 22 r, �\�� ��� �� .� �����\�� � - .'S i. . •. A • N cii 0 V V! 711 x v N >I 1 z N i 1 >1 `i m m o a n11 >1g.fc r .p z v aO O- \ i.. rn 70 E. n of '.'1 ��E \ 13i . E z $ ; o 1 r b E \ .. 1- Pi. z ,.-1 2.1 gI. ! 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N _ _ �► a`� P-' � �co � `�-f it. �''� v cp `� �p � O co � � �' � O.r' p �• 'PO'*, pr' O � cif , � j o o co oo h° w � d �' -� o eb b O C/) u at, ...-: : - OV (1) 'F'DE, n ,-, --• 0 u8 : \c,\ 3J I- cri -iiiiii ; & `E/ 21 ng • :;.';' cv°, i'l --•e = n p ..., R- Ex -. k ,- . N.) rA t< Fj,- .a ,'"5 I, \ a, 4) 0 c) 'V R - : t< - ,„ -‘,-,< , . ,..,. oily,- t.., 8. a n, ,z n "0 6 -.). c7; vo c4 — - Z '',.4 -. .......... •0 •1 Jv Er 5' CD ..1 8 k. i), ,_...5 5. N O CD CD 00 vi IUII 2 ,) `fiO 0 o-O ---..1 �' hy6, gi ,io0 tD z cD (o —. t 0 ,o, ,, ,i F'D b \P E 4' ct. co t?. ,_,• CD (D Off. .� 63, -(4- ,741 to u n o 0 (� p V1 t/� O _ \� n �D n O z C n "' ,.,. 0 O 0 n O N W ti = t 1� t7 O O CD '� "' -1P O 5. 5' CD O O,to 5' n CDq -, CA' CD cpN 0 N STONE CANY N SEP 29'83Pti 1:52 TOV September 26, 2003 DISTRIBUTED TO: 3T, MAYOR TOWN MANAGER RLE COUNCtL Scott Nelson � DEPT HEADS 0 OTHER Spec.Projects Coordinator ����SoN Town of Oro Valley 5 11000 N. La Canada Drive Oro Valley, AZ 85737 SUBJECT: Tax Parcel No. 219-16-016 — Annexation by the Town of Oro Valley Dear Mr. Nelson: Please be advised that the undersigned, as an owner of the above referenced property in Section 22, immediately south of Stone Canyon, I would like to formally request that the Town of Oro Valley consider my property for annexation within your community. Sincerely, Li /27 Richard Maes kw 945 WEST VISTOSO HIGHLANDS DRIVE• ORO VALLEY,ARIZONA 85737 TELEPHONE 520.219.9000•TOLL FREE 877.219.9100• FACSIMILE 520.219.8000 STONE CA N YQ 1„\\1 SEP S'@3PM 1:52 September 26, 2003 Scott Nelson Sp ec.Projects Coordinator Town of Oro Valley 11000 N. La Canada Drive Oro Valley, AZ 85737 SUBJECT: Tax Parcel No. 219-16-002 — Annexation by the Town of Oro Valley Dear Mr. Nelson: Please be advised that the undersigned, as an owner of the above referenced property in Section 22, immediately south of Stone Canyon, I would like to formally p y request that the Town of Oro Valley consider my property for annexation within your community. Sincerely, • i/14 Richard Maes kw 945 WEST VISTOSO HIGHLANDS DRIVE • ORO VALLEY,ARIZONA 85737 TELEPHONE 520.219.9000• TOLL FREE 877.219.9100• FACSIMILE 520.219.8000 1:52 STONE CA N I\\\1 1.Ej 2 3P September 26, 2003 Scott Nelson Spec.Projects Coordinator Town of Oro Valley 11000 N. La Canada Drive Oro Valley, AZ 85737 SUBJECT: Tax Parcel No. 219-16-003A — Annexation by the Town of Oro Valley Dear Mr. Nelson: Please be advised that the undersigned, as an owner of the above referenced property ert in Section 22, immediately south of Stone Canyon, I would like to formally request that the Town of Oro Valley consider my property for annexation within your community. Sincerely, -�-- / . /73 Richard Maes kw 945 WEST VISTOSO HIGHLANDS DRIVE• ORO VALLEY, ARIZONA 85737 TFI FPHONE 520.219.9000•TOLL FREE 877.219.9100• FACSIMILE 520.219.8000 STONE CA N SEP 29' 3ppi 1:52 TOV September 26, 2003 Scott Nelson Spec.Projects Coordinator Town of Oro Valley 11000 N. La Canada Drive Oro Valley, AZ 85737 SUBJECT: Tax Parcel No. 219-16-005B — Annexation by the Town of Oro Valley Dear Mr. Nelson: Please be advised that the undersigned, as an owner of the above referenced property in Section 22, immediately south of Stone Canyon, I would like to formally request uest that the Town of Oro Valley consider my property for annexation within your community. Sincerely, Richard Maes kw 945 WEST VISTOSO HIGHLANDS DRIVE• ORO VALLEY,ARIZONA 85737 TELEPHONE 520.219.9000• TOLL FREE 877.219.9100• FACSIMILE 520.219.8000 STONE CA N Yk\\1 SEP 2 152 IOU September 26, 2003 Scott Nelson Spec.Projects Coordinator Town of Oro Valley 11000 N. La Canada Drive Oro Valley, AZ 85737 SUBJECT: Tax Parcel No. 219-16-007B — Annexation by the Town of Oro Valley Dear Mr. Nelson: Please be advised that the undersigned, as an owner of the above referenced property in Section 22, immediately south of Stone Canyon, I would like to formally request that the Town of Oro Valley consider my property for annexation within your community. Sincerely, I, r Richard Maes kw 945 WEST VISTOSO HIGHLANDS DRIVE• ORO VALLEY, ARIZONA 85737 TELEPHONE 520.219.9000•TOLL FREE 877.219.9100• FACSIMILE 520.219.8000 STONE CA N YQ.I.\\1 SEP 29'B3PM i: 2 TOV September 26, 2003 Scott Nelson Spec.Projects Coordinator Town of Oro Valley 11000 N. La Canada Drive Oro Valley, AZ 85737 SUBJECT: Tax Parcel No. 219-15-0010 — Annexation by the Town of Oro Valley _ Dear Mr. Nelson: Please be advised that the undersigned, as an owner of the above referenced property in Section 22, immediately south of Stone Canyon, I would like to formally p Y request that the Town of Oro Valley consider my property for annexation within your community. Sincerely, / -- Richard Maes kw 945 WEST VISTOSO HIGHLANDS DRIVE • ORO VALLEY, ARIZONA 85737 TELEPHONE 520.219.9000• TOLL FREE 877.219.9100• FACSIMILE 520.219.8000 S` hY SEP 29'Ø3PM 152 TOV StOS 0 artners September 26, 2003 Scott Nelson Spec.Projects Coordinator Town of Oro Valley 11000 N. La Canada Drive Oro Valley, AZ 85737 SUBJECT: Tax Parcel No. 219-15-005 — Annexation by the Town of Oro Valley Dear Mr. Nelson: Please be advised that the undersigned, as an owner of the above referenced property in Section 22, immediately south of Stone Canyon, I would like to formally request that the Town of Oro Valley consider my property for annexation within your community. Sincerely, • Richard Maes kw 1. L1- ` `J. Vs.'is Warn,cr 0 ad Suiti . 1.0 9 . C):{rizr;riz-, 2 8 4 480 i-2 0 0.,T�."^;� 3-a:x: 4 tS C)wr: - 60fir` 'krtif*Ikt-`)r SEP 29'B3PM 1:52 TOV r-7y t t so '±artrter September 26, 2003 Scott Nelson Spec.Projects Coordinator Town of Oro Valley 11000 N. La Canada Drive Oro Valley, AZ 85737 SUBJECT: Tax Parcel No. 219-15-007 — Annexation by the Town of Oro Valley Dear Mr. Nelson: Please be advised that the undersigned, as an owner of the above referenced 22, immediatelysouth of Stone Canyon, I would like to formally property in Section request that the Town of Oro Valley consider my property for annexation within your community. Sincerely, /// s Richard Maes kw 1 1-2 1 d ' ( '4t r Pt4 fL^_'-.f= Su1tc X 9, r.A-_7{,4-12,0- ')' 2 Fi Me fy�ijt go :;:1R - m [ •`; /' 09/24/2003 15: 25 5205298110 CARLIER COMPANY PAGE 02/02 I• . OLef.a CARLIER COMPANY SEP29' 3pif' ds�1:52 TO, September 24, 2003 Town of Oro Valley Scott Nelson Spec. Projects Coordinator 11000 N. La Canada Dr. Oro Valley AZ 85737 Re: Tax Parcel No. 219-15-0100, 14330 North La. Cholla Annexation of 10 aures.by the Town of Oro Valley Deax Mr. Nelson: Please be advised that the undersigned, as an owner of the above referenced property in Section 22, immediately south of Stone Canyon, 1 would like to formally request that the Town of Oro Valley consider my property for annexation within your community_ Very truly yours, E. Michael Carlier EMC:pew c: Dick Maes, Vistoso Partners, LLC 3 5 6 : E SUNRISE • S U ITE 1 0 5 - TUCSON . AZ 8 5 ? 1 8 - TEL 5 2 0 - 5 2 9 , 3 8 0 0 • FAX S : 0 - S 2 9 - 8 I 1 0 u�'„`Li.)/110 10,vet rrtA 'itU ono "UU'f Vial vat.) rtit[11vt. -4 b 1.U1Nt WIN 1UN• 10001 l • OCTSTONE CA N Yir, 1\1 _ Z 2'4-3.> ri:,f5rf ou September 26, 2003 Scott Nelson Spec.Projects Coordinator Town of Oro Valley 11000 N. La Canada Drive Oro Valley, AZ 85737 . P SUBJECT: Tax Parcel No. 219-16-0010 — Annexation b the Town of Oro Valle • ag Dear Mr. Nelson: Please be advised that the undersigned, as an owner of the above referenced property in Section 22, immediately south of Stone Canyon, I would like to formally p Y request that the Town of Oro Valley consider my property for annexation within your community. Sincerely. • „--X7,---1,7<., ---, - , Jason Wolfswinkel lot„ 945 WEST VISTOSO HIGHLANDS;DRI'VE•ORO VALLEY,ARIZONA 85737 TELEPHONE 520.219.9000•TOLL FREE 877.219.9100•FACSIMILE 520.219.8000 on/26/03 15:54 FAX 480 S03 1604 VIS"1'USU YAK'1'NKKS _ 4 STUNK CANYUN 41003 241 CANYI September 26, 2003 Scott Nelson Spec.Projects Coordinator Town of Oro Valley 11000 N. La Canada Drive Oro Valley, AZ 85737 SUBJECT: Tax Parcel No. 219-15-001 B — Annexation b the Town of Oro Valle Dear Mr. Nelson: Please be advised that the undersigned, as an owner of the above referenced Section 22, immediately south of Stone Canyon, 1 would like to formally property in within your request that the Town of Oro Valley consider my property for annexationy community. Sincerely, Jason Wolfswinkel kw 945 WEST VISTOSO HIGHLANDS DRIVE!,ORO VALLEY,ARIZONA 85737 TELEPHONE 520-219.9000•TOLL FREE 677.219.9100•FACSIMILE 520.219.8000 TOWN OF ORO VALLEY ` Page 1 of 1 COUNCIL COMMUNICATION MEETING DATE: 11/19/03 TO: HONORABLE MAYOR AND COUNCIL FROM: MARK J. LANGLITZ, TOWN ATTORNEY SUBJECT: DISCUSSION AND CONSIDERATION OF POSSIBLE ACTION FOR RESOLUTION OF EMPLOYMENT ISSUES AFFECTING THE TOWN'S PUBLIC SAFETY EMPLOYEES SUMMARY: The Town of Oro Valley is committed to the development and continuation of harmonious and cooperative relationships with all of its employees, including public safety employees. It is the Town's policy to provide a framework for ongoing interactions that are conducive to granting employees an opportunity to communicate with the Town Council. Recently, various employment issues affecting the Town's public safety employees have come to light. The Town's public safety employees are presently represented by two associations: the Oro Valley Police Officers' Association, and the Fraternal Order of Police Lodge # 53. In furtherance of the Town's commitment to the 'evelop ment and continuation of harmonious and cooperative relationships with its employees, this item has peen placed on the Town Council's agenda for discussion and consideration of possible action to resolve those issues. FISCAL IMPACT: None SUGGESTED MOTION: I move to hold a study session on , 2003 at M., with the Oro Valley Police Officers Association, the Fraternal Order of Police Lodge #53, and any other public safety employee association, to review, discuss and confer with such associations recommended or proposed changes to compensation plans, benefit plans, or other issues which significantly affect working conditions of the Town's public safety employees. ATTACHMENTS: None 40,0000ifir - Mark Langlitz, T� - n : o- ey L,,irvuxic / , Chuck Sweet, Town Manager F:\Forms\Council Communication(Reg) 110501.doc c4 L . k al(ob ORO VALLEY MEET AND CONFER MEASURE TO BE SUBMITTED DIRECTLY TO THE VOTERS SECTION 1. PURPOSE The citizens of Oro Valley have a fundamental interest in the development of harmonious and cooperative relations between Management, Elected Officials,Administrators and public safety employees of the Town; Public safety employees have the fundamental right to organize and full communication between public employers and public safety employees can alleviate various forms of strife and unrest; The Town of Oro Valley,its public safety employees and employee organizations,have a basic obligation to the public to assure the orderly and continuous operations and functions of government; Strikes, work stoppages, slowdowns, and other concerted efforts designed to disrupt Town of Oro Valley services,are contrary to the public good and are strictly prohibited.Participation in such efforts may be grounds for termination; It is the purpose of this Measure to obligate the Town management, public safety employees and their representatives,acting within the framework of law,to enter into discussions with affirmative willingness to resolve issues, grievances, and disputes relating to working conditions, wages, benefits and hours of work. It is also the purpose of this Measure to promote harmonious employer - employee relations by providing a uniform basis for recognizing the right of public safety employees to join,or refrain from joining,an organization of their own choice. Also, it is their right to be exclusively represented by such organization in their dealings with the Town in accordance with the provisions of this Measure.Additionally,this Measure provides that the results of agreements between the employer and its employees shall be drafted into written Memorandums of Understanding. SECTION 2. EMPLOYEE GROUPS There shall be one employee group within the Town of Oro Valley. It shall include: i. Police Department-Police Offices with the rank of Sergeant and below;civilian employees assigned to,supervised by,or otherwise under the control of the Police Department,including,but not limited to dispatchers, record clerks, evidence clerks, and secretaries. In the event that only one employee organization is seeking to represent an employee group,then authorized representation of an employee group shall be determined by the presentation of a petition by an employee organization to the Town Manager containing the signatures of at least fifty percent (50%) plus one (1) of the employees in the above designated groups. The petition shall designate the employee group and the employee organization designated to represent those employees.Upon verification of the signatures,the Town Manager shall designate the named employee organization,as the official and exclusive employee organization for representation purposes provided for by this Measure.The designated employee organization shall have the right to bi-weekly or monthly deductions of dues, if approved by the employees of said organization. In the event that there is more than one employee organization that is seeking to represent an employee group,and such employee organizations present a petition containing at least thirty percent(30%) of the employees in the employee group and requesting to be designated to represent employees,then the Town shall call an election, to be supervised by the League of Women Voters or other similar independent party, between the two or more employee organizations.The employee organization that receives fifty percent (50%) plus one (1) of the vote's cast shall be the designated representative. Within ninety (90) days prior to the termination of a Memorandum of Understanding, an employee organization other than the one then designated to represent employees in the group may present a petition containing at least thirty percent (30%) of the employees in the designated group requesting to be designated to represent employees in that group.The Town shall call an election at the earliest practicable time to be supervised by the League of Women Voters or other similar independent party, between the current designated employee organization and the organization requesting to be designated.The employee organization that receives fifty percent (50%) plus one (1) vote shall be the designated representative. SECTION 3. MEETING AND CONFERRING An employee organization that has been designated by the Town Manager as the official and exclusive employee organization for representation purposes,shall submit a proposal to the Town Manager relating to wages, benefits, hours, safety regulations and other working conditions,by December 1, of each year. Upon receiving a proposal from a designated employee organization, the Town Manager shall submit a written response to the proposal to the employee organization within thirty (30) days. Within thirty (30) days from the receipt of the Town Manager's response,representatives of the employee organization and the Town Manager, as determined by said employee organization, shall begin "meeting and conferring"at mutually agreed upon locations and times,for the purpose of entering into a written Memorandum of Understanding relating to the proposal regarding working conditions,wages,benefits and hours.Meetings shall be conducted in good faith by both parties. Meetings shall take place until an agreement is reached, or impasse is declared.Time spent by employee organization representatives in pursuit of a Memorandum of Understanding shall be counted as hours worked. The Town Manager, or his/her designated representative, and the representative of the employee organization, shall initial all areas of agreement. Any final agreement reached by the Town Manager and the employee organization shall be in writing and signed by the authorized persons. Those areas that were not agreed to shall be outlined as areas in dispute. If agreement has not been reached by April 30,a Federal Mediator will be requested.The Town Manager,the employee representatives,and the Federal Mediator, will meet as often as necessary to reach an agreement. If an agreement still has not been reached by May 31, a fact-finder will be requested from the Federal Mediation and Conciliation Service.Standard rules will be utilized in the selection of a fact-finder and the use of the fact-finding process. However,selection of the fact-finder shall be limited to residents of Arizona. All issues not previously agreed to will be submitted to the fact-finder for resolution.On or before June 30,all areas of agreement, as well as those areas in dispute and still under consideration, and the recommendations of the fact-finder,shall be submitted to the Town Council for their consideration.The Town Council may accept,reject,or modify those areas of agreement.The Town Council and may also take whatever actions they feel appropriate with regard to those areas in dispute. Final action by the Town Council shall constitute the Memorandum of Understanding for the following fiscal year(s).A Memorandum of Understanding shall not be longer than two (2) years. All time limits in this Section may be waived by mutual agreement of the Town Manager and employee organization. SECTION 4. MISCELLANEOUS PROVISIONS A Memorandum of Understanding negotiated by the Town and a designated employee organization shall include a grievance procedure to be used for the settlement of disputes pertaining to the enforcement,interpretation, or application of the terms and conditions of the Memorandum of Understanding. The grievance procedure shall provide for a final and binding determination independent of a management representative of the Town.The Town and the employee organization may agree to a third party neutral,arbitrator,provided by the American Association of Arbitrator to review and make a final and binding determination of the grievance. Further, disciplinary or corrective action may only be taken against a Police Department bargaining unit member for Just Cause. Upon adoption of this Measure and thereafter completion of the procedures for selection of an employee organization in Section 2, herein, any time limits set forth in Section 3, herein, with respect to submission of proposals by the employee organization,responses by the Town Manager,dates for meeting and conferring,and dates for mediation and fact-finding,shall be waived for the purposes of the initial meeting and conferring,and the initial Memorandum of Understanding. Upon adoption of this Measure and thereafter completion of the procedures for selection of an employee organization in Section 2,herein,the Town Manager and designated employee organization shall forthwith commence meeting and conferring as required by Section 3, herein. In the event that any provision of this Measure is in conflict with Arizona State Law,including the Arizona Constitution, Statutes, or Court Decisions, then to the extent of the conflict Arizona State Law shall prevail over this Measure. Any such conflict shall not impair the validity of all other provisions herein not in conflict with Arizona State Law. 3