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HomeMy WebLinkAboutPackets - Council Packets (1226)         AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION OCTOBER 16, 2019 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE Executive Sessions – Upon a vote of the majority of the Town Council, the Council may enter into Executive Sessions pursuant to Arizona Revised Statutes §38-431.03 (A)(3) to obtain legal advice on matters listed on the Agenda.        REGULAR SESSION AT OR AFTER 6:00 PM   CALL TO ORDER   ROLL CALL   PLEDGE OF ALLEGIANCE   UPCOMING MEETING ANNOUNCEMENTS   COUNCIL REPORTS   TOWN MANAGER'S REPORT   The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING   INFORMATIONAL ITEMS   CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card.   PRESENTATIONS   1.Presentation and possible discussion of the Town's Fiscal Year 2019/20 Financial Update through August 2019   2.Proclamation - Fire Prevention Month   3.Presentation from Mindy Blake, Outreach Coordinator for the Regional Transportation Authority (RTA), regarding the RTA's funding climate and possible next steps to develop a new set of transportation investments   4.Presentation and update by Kristen Hassen, Executive Director for the Pima Animal Care Center   CONSENT AGENDA  (Consideration and/or possible action)   A.Minutes - October 2, 2019   B.Resolution No. (R)19-51, authorizing and approving amendment number 5 to the Intergovernmental Agreement (IGA) between the regional transportation authority of Pima County and the Town of Oro Valley for regional transit service improvements: Project 48B - Circulator transit services improvements; Project 47B - Special needs transit for elderly and disabled   C.Request for approval of a Final Plat revision for a commercial development, located on the northeast corner of Oracle Road and Linda Vista Boulevard within the El Corredor Planned Area Development   D.Resolution No. (R)19-52, authorizing and approving an Intergovernmental Agreement (IGA) with the City of Tucson (City) for procurement/contracting services   E.Reappointments to the Corrections Officers Retirement Plan (CORP) Local Board   F.Approval to amend the 2019 Council liaison assignments and to set the 2020 Council liaison assignments   REGULAR AGENDA   1.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING A REQUEST FOR A GRADING EXCEPTION TO INCREASE THE AMOUNT OF SITE EARTHWORK, KNOWN AS CUT AND FILL, UP TO 16 FEET FOR A SINGLE FAMILY RESIDENTIAL LOT LOCATED AT 945 W. VALLE DEL ORO ROAD   2.DISCUSSION AND POSSIBLE DIRECTION TO STAFF TO EXPLORE POSSIBLE ZONING CODE AMENDMENTS TO POTENTIALLY REQUIRE CONCEPTUAL ARCHITECTURAL DESIGN REVIEW FOR FUTURE CUSTOM HOMES AND ACCESSORY STRUCTURES   FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H)   CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card.   EXECUTIVE SESSION - 1. Pursuant to A.R.S. §38-431.03(A)(1), (A)(3) and (A)(4) regarding Mayor and Council communications with Town attorneys 2. Pursuant to A.R.S. §38-431.03(A)(1) Personnel matter -Town Manager's annual performance review   RESUME REGULAR SESSION   ADJOURNMENT The Mayor and Council may, at the discretion of the meeting chairperson, discuss any Agenda item.   POSTED: 10/9/19 at 5:00 p.m. by pp POSTED: 10/9/19 at 5:00 p.m. by pp When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Council meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience”, please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During “Call to Audience” you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation.    Town Council Regular Session 1. Meeting Date:10/16/2019   Requested by: Kevin Artz Submitted By:Wendy Gomez, Finance Department:Finance SUBJECT: Presentation and possible discussion of the Town's Fiscal Year 2019/20 Financial Update through August 2019 RECOMMENDATION: This item is for information only.  EXECUTIVE SUMMARY: In the General Fund (see Attachment A), revenues collected through August totaled $6.3 million or 15.9% of the budget amount of $39.4 million. Year-to-date expenditures through August totaled $6.4 million or 15.2% of the budget amount of $42.0 million. In the Highway Fund (see Attachment B), revenues collected through August totaled $822,706 or 21.7% of the budget amount of $3.8 million. Year-to-date expenditures through August totaled $218,249 or 5.3% of the budget amount of $4.1 million. In the Community Center Fund (see Attachments C-1, C-2 and C-3), revenues collected through August totaled $963,841 or 14.3% of the budget amount of $6.7 million. Year-to-date expenditures through August totaled $1,136,385 or 17.6% of the budget amount of $6.5 million. BACKGROUND OR DETAILED INFORMATION:   GENERAL FUND Attachment A shows General Fund revenues and expenditures through August, as well as year-end estimates for each category. The estimated year-end projections in the General Fund are as follows: Revenues                                                        $39,557,806 Less: Expenditures                                                  ($41,773,665) Estimated Decrease in Fund Balance ($2,215,860) General Fund Revenues  Local sales tax collections in the General Fund total $3.0 million or 15.6% of the budget amount of $19.3 million. Please see Attachment E for a monthly tracking of General Fund local sales tax collections, including construction, utility and bed tax collections.  State shared revenues total $2.0 million or 16.3% of the budget amount of $12.5 million.     Charges for services revenues total $506,022 or 19.8% of the budget amount of $2.6 million. License and permit revenues total $493,028 or 24.8% of the budget amount of $2.0 million. These revenues are estimated to come in over budget by about $200,000 or 10.2%, due primarily to residential and commercial building and grading permits.   All other revenues are anticipated to come in on budget at this time. General Fund Expenditures   General Fund expenditures are estimated to come in under budget by about $170,000 or 0.4%, due to estimated personnel savings. HIGHWAY FUND Highway Fund Revenues  State shared highway user funds total $817,223 or 22.7% of the budget amount of $3.6 million. These revenues are estimated to come in over budget by nearly $200,000 or 5.5%, due to a one-time allocation approved in this year’s final state budget for all cities and towns. All other Highway Fund revenues are projected to come in on budget at this time. Highway Fund Expenditures  Highway Fund expenditures are estimated to come in on budget at this time. COMMUNITY CENTER FUND Attachment C-1 shows the consolidated financial status of the Community Center Fund with all revenues and expenditures from Troon and Town-managed operations. Attachment C-2 shows the monthly line item detail for the Troon-managed operations, specifically revenues and expenditures associated with the golf, food and beverage operations. The totals in the revenue and expenditure categories in Attachment C-2 tie to the contracted operating revenues and expenditures in Attachment C-1. Attachment C-3 shows the revenues and expenditures for the Troon-managed food and beverage operations only. Community Center Fund Revenues  Revenues in the Community Center Fund total $963,841 or 14.3% of the budget amount of $6.7 million. Contracted operating revenues from Troon total $373,642 and Town operating revenues total $217,125. Local sales tax revenues from the dedicated half-cent sales tax total $370,780 or 15.0% of the budget amount of $2.5 million. Local sales tax revenues and Town operating revenues are estimated to come in on budget at this time. Contracted operating revenues from Troon are estimated to come in over budget by roughly $37,000 or 1.2%. Community Center Expenditures  Expenditures in the Community Center Fund total $1,136,385 or 17.6% of the budget amount of $6.5 million, and are estimated to come in under budget by about $6,500 or 0.1%, due to contracted operating expenditures. All revenue and expenditure estimates are subject to change.     Please see Attachments A and B for additional details on the General Fund and Highway Fund. See Attachments C-1, C-2 and C-3 for additional details on the Community Center Fund. See Attachment D for a fiscal year-to-date consolidated summary of all Town Funds. See Attachment E for a breakdown of monthly local sales tax collections for the General Fund.       FISCAL IMPACT: N/A SUGGESTED MOTION: This item is for information only. Attachments Attachment A - General Fund  Attachment B - Highway Fund  Attachment C-1 Community Center Fund  Attachment C-2 Troon Cash Flow  Attachment C-3 Troon F&B  Attachment D - Summary All Funds  Attachment E - Gen Fund Local Sales Tax  ATTACHMENT A August YTD Financial Status General Fund % Budget Completion through August --- 16.7% % Actuals YE % Variance to Budget to Budget REVENUES: LOCAL SALES TAX 3,021,231 19,311,206 15.6% 19,311,206 0.0% LICENSES & PERMITS 493,028 1,984,118 24.8% 2,185,703 10.2% FEDERAL GRANTS 28,709 549,543 5.2% 549,543 0.0% STATE GRANTS 7,060 75,000 9.4% 75,000 0.0% STATE/COUNTY SHARED 2,038,691 12,530,715 16.3% 12,530,715 0.0% OTHER INTERGOVERNMENTAL 115,637 1,675,000 6.9% 1,675,000 0.0% CHARGES FOR SERVICES 506,022 2,552,639 19.8% 2,552,639 0.0% FINES 22,166 120,000 18.5% 120,000 0.0% INTEREST INCOME 24,990 150,000 16.7% 150,000 0.0% MISCELLANEOUS 4,563 288,000 1.6% 288,000 0.0% TRANSFERS IN - 120,000 0.0%120,000 0.0% TOTAL REVENUES 6,262,097 39,356,221 15.9% 39,557,806 0.5% % Actuals YE % Variance to Budget to Budget EXPENDITURES: ADMINISTRATIVE SERVICES 705,986 4,648,370 15.2% 4,648,370 0.0% CLERK 47,085 366,336 12.9% 366,336 0.0% COMMUNITY & ECON. DEV. 402,337 3,039,421 13.2% 2,993,105 -1.5% COUNCIL 84,130 206,001 40.8% 206,001 0.0% GENERAL ADMINISTRATION 788,988 2,590,400 30.5% 2,590,400 0.0% LEGAL 114,644 874,057 13.1% 874,057 0.0% MAGISTRATE COURT 112,626 923,561 12.2% 923,561 0.0% MANAGER 158,369 1,314,145 12.1% 1,314,145 0.0% PARKS & RECREATION 501,925 3,808,366 13.2% 3,808,366 0.0% POLICE 2,086,327 17,448,615 12.0% 17,379,302 -0.4% PUBLIC WORKS 593,532 4,826,507 12.3% 4,774,586 -1.1% TRANSFERS OUT 795,436 1,895,436 42.0%1,895,436 0.0% TOTAL EXPENDITURES 6,391,385 41,941,215 15.2% 41,773,665 -0.4% SURPLUS / (DEFICIT) (129,288) (2,584,994) (2,215,860) BEGINNING FUND BALANCE **19,571,664 Plus: Surplus / (Deficit)(2,215,860) ENDING FUND BALANCE **17,355,805 * Year-end estimates are subject to further revision ** Beginning and ending fund balance amounts are estimates and are subject to further revision FY 2019/2020 Year End Estimate * Budget Year End Estimate * Actuals thru 8/2019 Actuals thru 8/2019 Budget F:\BUDGET ANALYST\Financial Reports 2019-2020\1Q\Aug\Aug FY 20 Monthly Report 10/2/2019 ATTACHMENT B August YTD Financial Status FY 2019/2020 % Budget Completion through August --- 16.7% Actuals thru 8/2019 Budget % Actuals to Budget Year End Estimate * YE % Variance to BudgetREVENUES: STATE GRANTS - 180,000 0.0% 180,000 0.0% STATE/COUNTY SHARED 817,223 3,604,407 22.7% 3,802,209 5.5% INTEREST INCOME 4,879 - 0.0% 29,280 0.0% MISCELLANEOUS 603 1,500 40.2%1,500 0.0% TOTAL REVENUES 822,706 3,785,907 21.7% 4,012,989 6.0% Actuals thru 8/2019 Budget % Actuals to Budget Year End Estimate * YE % Variance to Budget EXPENDITURES: TRANSPORTATION ENGINEERING 198,435 3,821,428 5.2% 3,821,428 0.0% STREET MAINTENANCE 19,814 301,720 6.6%301,720 0.0% TOTAL EXPENDITURES 218,249 4,123,148 5.3% 4,123,148 0.0% SURPLUS / (DEFICIT) 604,457 (337,241) (110,159) BEGINNING FUND BALANCE **866,907 Plus: Surplus / (Deficit)(110,159) ENDING FUND BALANCE **756,748 * Year-end estimates are subject to further revision ** Beginning and ending fund balance amounts are estimates and are subject to further revision Highway Fund F:\BUDGET ANALYST\Financial Reports 2019-2020\1Q\Aug\Aug FY 20 Monthly Report 10/2/2019 ATTACHMENT C-1 August YTD Financial Status % Budget Completion through August --- 16.7% % Actuals YE % Variance to Budget to Budget REVENUES: CONTRACTED OPERATING REVENUES Golf Revenues 102,986 1,302,860 7.9% 1,315,328 1.0% Golf Member Dues, Trail and Cart Fees 170,112 1,012,349 16.8% 1,024,559 1.2% Food & Beverage 83,777 665,849 12.6% 679,358 2.0% Merchandise & Other 16,767 223,213 7.5%222,399 -0.4% 373,642 3,204,271 11.7% 3,241,644 1.2% TOWN OPERATING REVENUES Daily Drop-Ins 5,037 35,000 14.4% 35,000 0.0% Member Dues 166,495 757,000 22.0% 757,000 0.0% Recreation Programs 35,642 170,000 21.0% 170,000 0.0% Swim Team/Swim Lessons - 16,000 0.0% 16,000 0.0% Facility Rental Income 9,939 68,280 14.6% 68,280 0.0% Concession Sales 12 - 0.0%75 0.0% 217,125 1,046,280 20.8% 1,046,355 0.0% OTHER REVENUES Local Sales Tax 370,780 2,478,552 15.0% 2,478,552 0.0% Real Property Rental Income - 19,502 0.0% 19,502 0.0% Interest Income 2,294 - 0.0%13,764 0.0% 373,074 2,498,054 14.9% 2,511,818 0.6% TOTAL REVENUES 963,841 6,748,605 14.3% 6,799,817 0.8% % Actuals YE % Variance to Budget to Budget EXPENDITURES: CONTRACTED OPERATING EXPENDITURES Personnel 316,935 2,174,907 14.6% 2,147,941 -1.2% Operations & Maintenance 414,121 2,407,818 17.2% 2,428,207 0.8% Equipment Leases 64,635 438,468 14.7%438,468 0.0% 795,691 5,021,193 15.8% 5,014,616 -0.1% TOWN OPERATING EXPENDITURES Personnel 170,435 850,734 20.0% 850,734 0.0% Operations & Maintenance 19,102 203,960 9.4%203,960 0.0% 189,537 1,054,694 18.0% 1,054,694 0.0% CAPITAL OUTLAY 2,347 106,500 2.2% 106,500 0.0% TRANSFERS OUT 148,810 268,810 55.4% 268,810 0.0% TOTAL EXPENDITURES 1,136,385 6,451,197 17.6% 6,444,620 -0.1% SURPLUS / (DEFICIT) (172,544) 297,408 355,197 BEGINNING FUND BALANCE **495,932 Plus: Surplus / (Deficit)355,197 ENDING FUND BALANCE **851,129 * Year-end estimates are subject to further revision ** Beginning and ending fund balance amounts are estimates and are subject to further revision FY 2019/2020 Actuals thru 8/2019 Budget Year End Estimate * Community Center Fund Actuals thru 8/2019 Budget Year End Estimate * F:\BUDGET ANALYST\Financial Reports 2019-2020\1Q\Aug\Aug FY 20 Monthly Report 10/2/2019 ATTACHMENT C-2 TROON El Conquistador Cash Flow Statement Actual Actual Actual Original Budget Forecast Jul-19 Aug-19 TOTAL TOTAL TOTAL Revenues: Golf Fees, net of discounts 45,761 48,979 94,740 1,231,063 1,247,955 Trail Fees & Member Cart Fees 17,200 16,200 33,400 212,428 214,398 Golf - Group Services - 486 486 2,300 2,650 Range, Rentals, Other Golf related 3,292 3,449 6,741 58,505 55,032 Golf Lessons 315 450 765 4,987 4,642 Income - Golf Schools 254 - 254 6,005 5,049 Total Member Dues 68,260 68,452 136,712 799,921 810,161 Other Member Income 90 112 202 1,026 1,176 Income - Other (non - golf)- 1,509 1,509 9,873 11,382 Merchandise, net of discounts 7,141 7,915 15,056 212,314 209,841 Food and Beverage, net of discounts 36,943 46,834 83,777 665,849 679,358 Total Revenues 179,256 194,386 373,642 3,204,271 3,241,644 Cost of Sales: COS - Group Services Golf - 496 496 2,300 2,660 COS - Golf Lessons 211 382 593 3,990 3,695 COS - Golf Schools 112 343 455 4,804 4,291 COS - Merchandise, net of discounts 7,998 7,245 15,243 134,282 138,620 COS - Food & Beverage 14,468 20,183 34,651 193,741 205,309 Total Cost of Sales 22,789 28,649 51,438 339,117 354,575 Gross Profit 156,467 165,737 322,204 2,865,154 2,887,069 Operating Expenses: Payroll 127,833 123,465 251,298 1,750,373 1,725,678 Employee Benefits 30,539 30,300 60,839 390,886 388,923 Employee Related 2,120 2,678 4,798 33,648 33,340 Advertising & Marketing 6,249 6,998 13,247 116,291 113,263 Repair & Maintenance 19,549 29,499 49,048 399,892 387,759 Operating Expenses 12,941 17,347 30,288 240,755 237,607 Total Operating Expenses 199,231 210,287 409,518 2,931,844 2,886,570 Operating Profit (42,764) (44,550) (87,314) (66,690) 499 Leases - Carts 13,041 13,041 26,081 186,900 186,900 Leases - Equipment 19,277 19,277 38,553 251,568 251,568 Utilities 126,018 124,119 250,137 1,188,556 1,212,954 Fixed Operating Expenses 158,335 156,436 314,772 1,627,024 1,651,422 Gross Operating Profit (201,099) (200,986) (402,086) (1,693,714) (1,650,923) Insurance 101 101 202 1,183 1,188 Fees, Permits & Licenses 674 (31) 643 525 643 Base Management Fees 10,000 10,000 20,000 120,000 120,000 Bad Debt - (882) (882) 1,500 218 Total Other Expenses 10,775 9,188 19,963 123,208 122,049 Net Operating Income (Loss)(211,874) (210,174) (422,049) (1,816,922) (1,772,972) 10/2/2019 ATTACHMENT C-3 ACTUAL BUDGET ACTUAL BUDGET MONTH MONTH Y-T-D Y-T-D FOOD & BEVERAGE REVENUE 46,834 34,007 83,777 70,268 TOTAL REVENUES 46,834 34,007 83,777 70,268 COST OF SALES 20,183 11,178 34,651 23,084 PAYROLL & BENEFITS 34,641 37,738 69,304 75,531 OPERATING EXPENSES 5,758 7,335 10,302 12,225 NET INCOME (LOSS) (13,748) (22,244) (30,480) (40,572) EL CONQUISTADOR INCOME STATEMENT CONSOLIDATED - RESTAURANT/GRILLE - AUG 2019 10/2/2019 ATTACHMENT DConsolidated Year-to-Date Financial Report through August, 2019FY 2019/2020FY 19/20 Capital Leases/Left in AccountsBegin Bal. Transfer OutThru Aug 2019General Fund 19,571,664 6,262,097 6,262,097 795,436 3,685,719 1,896,856 13,374 6,391,385 19,442,376 Highway Fund 866,907 822,706 822,706 178,348 39,202 699 218,249 1,471,364 Seizure & Forfeiture - Justice/State 229,363 1,466 1,466 2,379 16,513 18,892 211,937 Community Center Fund 495,932 963,841 963,841 213,445 170,435 750,158 2,347 1,136,385 323,388 Municipal Debt Service Fund 182,187 25,746 1,046,718 1,072,464 2,550 1,046,307 1,048,857 205,795 Oracle Road Debt Service Fund 9,922 - - 9,922 Alt Water Rscs Dev Impact Fee Fund 9,019,943 230,559 230,559 2,427 17,983 20,410 9,230,092 Potable Water System Dev Impact Fee Fund 5,808,880 114,852 114,852 2,427 266,613 269,040 5,654,692 Townwide Roadway Dev Impact Fee Fund 3,257,944 92,710 92,710 2,427 2,427 3,348,227 Parks & Recreation Impact Fee Fund 531,324 41,627 41,627 2,427 2,427 570,524 Police Impact Fee Fund 108,573 19,604 19,604 100,000 2,427 102,427 25,750 Capital Fund 3,515,884 501,722 501,722 740,970 740,970 3,276,636 PAG/RTA Fund 566,136 4,688 4,688 625,826 625,826 (55,003) Water Utility10,725,309 3,367,338 10,500 3,377,838 2,472 444,354 1,439,057 347,521 4,709,485 6,942,889 7,160,258 Stormwater Utility728,173 253,721 253,721 101,338 35,792 12,421 149,551 832,343 Benefit Self Insurance Fund 1,032,951 548,477 548,477 443,017 443,017 1,138,411 Recreation In-Lieu Fee Fund 15,718 - - 15,718 Total 56,666,810 13,251,155 1,057,218 14,308,373 1,111,353 4,580,194 4,621,147 1,777,654 - 6,022,405 18,112,752 52,862,431 Fund RevenueOther Fin Sources/TfrsTotal InDebt Service Total OutPersonnel O&M Capital ContingencyF:\BUDGET ANALYST\Financial Reports 2019-2020\1Q\Aug\Attachment D - Summary All Funds10/2/2019 ATTACHMENT EGeneral Fund Local Sales Tax Collections FY 2019/20CATEGORYJULYAUGSEPOCTNOVDECJANFEBMARAPRMAYJUNETOTALConstruction Sales Tax 517,637 462,244 979,881 Utility Sales Tax 234,537 311,362 545,899 Retail Sales Tax 555,057 542,964 1,098,021 Bed Tax 54,830 91,322 146,152 All Other Local Sales Tax *189,195 198,846 388,041 TOTAL 1,551,256$ 1,606,738$ 3,157,994$ FY 2018/19CATEGORYJULYAUGSEPOCTNOVDECJANFEBMARAPRMAYJUNETOTALConstruction Sales Tax 432,755 355,783 480,092 457,613 380,468 341,104 698,951 390,588 412,233 437,627 513,242 1,084,876 5,985,332 Utility Sales Tax 284,416 315,680 310,763 300,228 246,348 206,155 226,228 269,639 237,684 206,253 193,245 206,049 3,002,688 Retail Sales Tax 521,613 511,157 528,681 526,398 543,458 656,373 786,532 547,247 509,518 636,067 598,384 577,250 6,942,678 Bed Tax 79,334 80,404 80,545 69,997 101,224 158,327 86,952 131,451 200,165 219,171 167,742 169,856 1,545,168 All Other Local Sales Tax *198,583 200,462 187,826 206,134 234,808 245,773 221,263 273,974 299,266 326,011 282,214 266,937 2,943,252 TOTAL 1,516,701$ 1,463,486$ 1,587,907$ 1,560,370$ 1,506,306$ 1,607,732$ 2,019,926$ 1,612,899$ 1,658,866$ 1,825,129$ 1,754,827$ 2,304,968$ 20,419,118$ * Note: Does not include cable franchise fees or sales tax audit revenuesF:\BUDGET ANALYST\Financial Reports 2019-2020\1Q\Aug\Attachment E - Gen Fund Local Sales Tax10/2/2019    Town Council Regular Session 2. Meeting Date:10/16/2019   Proclamation - Fire Prevention Month Subject Proclamation - Fire Prevention Month Summary Attachments Proclamation     Town Council Regular Session 3. Meeting Date:10/16/2019   Presentation from Mindy Blake with the RTA Subject Presentation from Mindy Blake, Outreach Coordinator for the Regional Transportation Authority (RTA), regarding the RTA's funding climate and possible next steps to develop a new set of transportation investments Summary Attachments No file(s) attached.    Town Council Regular Session 4. Meeting Date:10/16/2019   Presentation and Update by Kristen Hassen, Executive Director of Pima Animal Care Center Subject Presentation and update by Kristen Hassen, Executive Director for the Pima Animal Care Center Summary Attachments No file(s) attached.    Town Council Regular Session A. Meeting Date:10/16/2019   Requested by: Mike Standish Submitted By:Michelle Stine, Town Clerk's Office Department:Town Clerk's Office SUBJECT: Minutes - October 2, 2019 RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve, (approve with the following changes) the October 2, 2019 minutes. Attachments 10-2-19 Draft Minutes  D R A F T   MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION OCTOBER 2, 2019 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE            REGULAR SESSION AT OR AFTER 5:00 PM   CALL TO ORDER    Mayor Winfield called the meeting to order at 5:02 p.m.   ROLL CALL Present: Joseph C. Winfield, Mayor Melanie Barrett, Vice-Mayor Joyce Jones-Ivey, Councilmember Rhonda Piña, Councilmember Bill Rodman, Councilmember Steve Solomon, Councilmember Absent: Josh Nicolson, Councilmember EXECUTIVE SESSION - Pursuant to ARS 38-431.03(A)(3), (A)(4) and (A)(7) for legal advice with the Town attorneys, discussion and consultation with those attorneys and designated Town representatives, and possible instruction to those attorneys and designated representatives about the documents, recorded filings, and/or agreements related to the Town golf, tennis and recreational operations    Motion by Mayor Joseph C. Winfield, seconded by Vice-Mayor Melanie Barrett to go into Executive Session at 5:04 p.m. pursuant to ARS 38-431.03(A)(3), (A)(4) and (A)(7) for legal advice with the Town attorneys, discussion and consultation with those attorneys and designated Town representatives, and possible instruction to those attorneys and designated representatives about the documents, recorded filings, and/or agreements related to the Town golf, tennis and recreational operations  Vote: 6 - 0 Carried    Mayor Winfield announced that the following staff members would be joining Council in Executive Session: Town Manager Mary Jacobs, Assistant Town Manager Chris Cornelison, Legal Services Director Tobin Sidles, Town Attorney Gary Cohen, Two Associates from the Mesch, Clark and Rothschild law firm and the Town Clerk Mike Standish. Councilmember Nicolson joined the Executive Session.   RESUME REGULAR SESSION AT OR AFTER 6:00 PM    Mayor Winfield resumed the regular session at 6:11 p.m.   10/2/19 Minutes, Town Council Regular Session  1  ROLL CALL    Present: Joseph C. Winfield, Mayor Melanie Barrett, Vice-Mayor Joyce Jones-Ivey, Councilmember Josh Nicolson, Councilmember Rhonda Piña, Councilmember Bill Rodman, Councilmember Steve Solomon, Councilmember   PLEDGE OF ALLEGIANCE    Mayor Winfield led the audience in the Pledge of Allegiance.   UPCOMING MEETING ANNOUNCEMENTS    Town Clerk Mike Standish announced the upcoming Town meetings.   COUNCIL REPORTS    Councilmember Solomon reported on a memorandum regarding a previously filed complaint with the Attorney General's office.   TOWN MANAGER'S REPORT    Town Manager Mary Jacobs announced the Arizona Department of Transportation Board has abandoned the portion of right-of-way between First Avenue and Oracle Road which will allow staff to proceed with the process of constructing a southern access point into the Safeway plaza. Ms. Jacobs also announced that Town staff will partake in the "Wear Purple" day on October 24 in recognition of Domestic Violence Awareness month. Town Clerk Mike Standish announced that new artwork was on display in the Council Chambers by artist Dennis Wunsch.   ORDER OF BUSINESS    Mayor Winfield reviewed the order of business and stated that the order would stand as posted.   INFORMATIONAL ITEMS    There were no informational items.   CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card.    Oro Valley resident Jeff Weir voiced his concerns regarding comments made by a previous speaker disparaging Town staff's professionalism. Mr. Weir also encouraged Council to seek community input.   10/2/19 Minutes, Town Council Regular Session  2  PRESENTATIONS    There were no presentations.   CONSENT AGENDA   A.Minutes - September 11 and September 18, 2019      B.Resolution No. (R)19-48, authorizing and approving Grant Contract No. 2019-405d-027 between the Oro Valley Police Department and the Governor’s Office of Highway Safety (GOHS) for funding DUI/Impaired Driving Enforcement overtime and employee related expenses, materials and supplies      C.Resolution No. (R)19-49, authorizing and approving a Grant Contract No. 2020-PTS-039 between the Oro Valley Police Department and the Governor's Office of Highway Safety for funding Special Traffic Enforcement Program (STEP) overtime, employee related expenses, materials and supplies      D.Resolution No. (R)19-50, authorizing the appointment of the Town's Chief Financial Officer to the Town of Oro Valley Public Safety Personnel Retirement System (PSPRS) Local Board       Motion by Councilmember Rhonda Piña, seconded by Councilmember Bill Rodman to approve Consent Agenda items (A) - (D).  Vote: 7 - 0 Carried   REGULAR AGENDA   1.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING AN APPLICATION FOR A SERIES 7 (BEER AND WINE BAR) LIQUOR LICENSE FOR 3 PALMS HOTEL TUCSON, LOCATED AT 7411 N ORACLE ROAD       Town Clerk Mike Standish presented item #1. Mayor Winfield opened the public hearing. No comments were received. Mayor Winfield closed the public hearing.    Motion by Councilmember Bill Rodman, seconded by Councilmember Josh Nicolson to recommend approval of the issuance of a Series 7 Liquor License to the Arizona Department of Liquor Licenses and Control for Peter Henry Schelstraete for 3 Palms Hotel Tucson, located at 7411 N. Oracle Road.  Vote: 7 - 0 Carried   2.DISCUSSION AND POSSIBLE ACTION REGARDING THE TOWN OF ORO VALLEY COMMUNITY CENTER AND GOLF OPERATIONS (Attachments added on 9/27/19 at 3:00 p.m.)       Town Manager Mary Jacobs started the presentation by providing an overview of the Town Council Action Feasibility Analysis and included the following: Membership model that welcomes outside play; Day play tee times for all 36 holes; $175K revenue; measurable targets/penalties $750,000 Tax subsidy/threshold or better; apply sales taxes to subsidy calculation Membership rates raised 10% by 1/1/20 to reflect projected revenue in 36 hole pro forma Needed capital improvements pay-as-you-go; Conquistador course first; Community center fund source; possible General Fund use competing with other priorities 10/2/19 Minutes, Town Council Regular Session  3  Close Overlook; alternative vendor operate coffee/sandwich shop on ground level Reduce Troon operating expenses 5% starting 1/1/20 HOA financial offers concerns; precedent; target town youth/other incentive programs; other options to improve long-term viability. Performance metrics; viable plan to convert to 18 holes if not met Preserve open space with revised zoning Potential Action Plan to Continue 36 Holes Interim Chief Financial Officer Kevin Artz continued the presentation and included the following: Variation A - No HOA Contribution Variation B - HOA Contribution Financial Summary    The following individuals spoke in support of item #2. Oro Valley resident Greg Kishi Oro Valley resident Jeff Weir Oro Valley resident Bill Lucas Oro Valley resident Larry Schmidt Oro Valley resident Vince Curry Oro Valley resident Bill Kempt Oro Valley resident Jose Echeverri Oro Valley resident and President and CEO of the Greater Oro Valley Chamber of Commerce Dave Perry Oro Valley resident Susan Pearcy Oro Valley resident Lisa Peebles Oro Valley resident Dr. Federico Yanpuz The following individuals spoke on item #2. Oro Valley resident Harold Vaubul Oro Valley resident Elizabeth Clarke    Motion by Mayor Joseph C. Winfield, seconded by Councilmember Josh Nicolson to select the 36 hole golf option as follows: Operate as a municipal public course with a membership model that welcomes outside play on both courses. Establish measurable and time sensitive targets for revenue, rounds played and memberships to monitor the success of operating and maintaining the 36 holes of golf at the following budgeted golf operations loss levels: FY 19/20 FY 20/21 FY 21/22 FY 22/23 $1,300,000 $900,000 $800,000 $700,000 The Town Parks and Recreation Director will coordinate with the town's golf operator on a business development plan to grow membership to 275 members and to reach 40k rounds of outside paly by FY 21/22. They will also work to develop youth golf programs with the objective of increasing community access to the courses and growing the game of golf for the future. Make tee times available for all 36 holes as proposed by Troon to maximize play and revenue as shown in the 36 hole pro forma. Increase membership revenue 10% by January 1, 2021 to reflect the membership revenue projected in the Town's 36 hole Pro-forma. Issue an RFP at the appropriate time based on the Troon contract continuing until June 2020, to obtain bids from regional or national companies experienced in managing municipal golf courses for the operation f the 36 holes. The RFP will request bidders to offer proposals and suggestions to reduce costs, grow rounds of play, and provide for ongoing capital costs. Council will work with staff to provide direction regarding the RFP scope of work and the criteria for approval, which will come before council. Budget capital improvement on a "pay as you go basis" form the Community Center Fund. Begin by 10/2/19 Minutes, Town Council Regular Session  4  Budget capital improvement on a "pay as you go basis" form the Community Center Fund. Begin by developing a plan for a downstairs bar and grill to cost no more than $500,000, consistent with a municipal golf course, and repurposing the Overlook space for exercise equipment and community center usage. As the Parks and Recreation needs assessment is completed, work towards developing a master plan for the Community Center to inform future capital improvements made from the Community Center Fund. The 36 hole option is contingent upon reaching an agreement on the proposed HOAs financial contributions as follows: The Canada Hills HOA will contribute up to $100k annually to reduce the tax support necessary for the 36 Hole option to include the Conquistador and Canada courses. This will be for a 10 year period limited to 10% of the town's audited figures for the previous year's tax support needs. The Villages of La Canada will contribute $25k per year under the same conditions as the Canada Hills HOA. Payments will be made quarterly, beginning July 1, 2020. The agreement can be renewed or ended by the agreement of both parties.    Mayor Winfield recessed the meeting at 7:34 p.m. Mayor Winfield reconvened the meeting at 7:43 p.m.    Discussion ensued amongst Council and staff regarding item #2 and the contingencies outlined in the main motion. Mayor Winfield and Councilmember Nicolson accepted the following amendments to the motion: Bullet point two (2) will remove the words loss levels and replace with annual sales-tax support and add the language as identified in variation B of the pro forma with the HOA contributions. Bullet point six (6) will remove the words the 36 holes and replace with Town golf and remove criteria for approval and replace with evaluation criteria. Bullet point seven (7) will be changed to read; Direct staff to bring options and recommendations to finance the necessary capital improvements for golf courses and the community center. Begin by developing a plan for downstairs bar and grill, consistent with a municipal golf course, and repurposing the Overlook space for exercise equipment and community center usage. As the Parks and Recreation needs assessment is completed, work towards developing a master plan for the Community Center to inform future capital improvements made from the Community Center fund.    Motion by Councilmember Steve Solomon, seconded by Councilmember Joyce Jones-Ivey to amend paragraph seven (7) to read as follows; Direct staff to bring options and recommendations to finance the necessary capital improvements for golf courses and the community center. Begin by developing a plan for a downstairs bar and grill, consistent with a municipal golf course, and repurposing the Overlook space for exercise equipment and community center usage. As the Parks and Recreation needs assessment is completed, work towards developing a master plan for the Community Center to inform future capital improvements made from the Community Center fund.  Vote: 4 - 3 Carried  OPPOSED: Mayor Joseph C. Winfield  Vice-Mayor Melanie Barrett  Councilmember Josh Nicolson    Discussion continued amongst Council and staff regarding the remainder of the contingencies.    Discussion continued amongst Council, staff, the Villages of La Canada HOA President Greg Kishi and 10/2/19 Minutes, Town Council Regular Session  5   Discussion continued amongst Council, staff, the Villages of La Canada HOA President Greg Kishi and Canada Hills HOA President Steve Jones. Mayor Winfield and Councilmember Nicolson accepted the following amendments to the main motion: The following changes will be made to paragraph eight (8); The 36 hole option is contingent upon reaching an agreement on the proposed HOAs financial contributions as follows will be removed and replaced with direct staff to negotiate with the HOAs for their financial contributions as follows and to add the language to suspend the RFP for the landscape architect. Discussion continued amongst Council, staff and the Villages of La Canada HOA President Greg Kishi. The main motion, with all amendments, was as follows:    Motion by Mayor Joseph C. Winfield, seconded by Councilmember Josh Nicolson to approve the 36 hole option with the following contingencies: Operate as a municipal public course with a membership model that welcomes outside play on both courses. Establish the measurable and time sensitive targets for revenue, rounds played and memberships to monitor the success of operating and maintaining the 36 holes of golf at the following budgeted golf operations annual sales tax support as identified in variation B of the pro forma with the HOA contributions. The Town Parks and Recreation Director will coordinate with the town’s golf operator on a business development plan to grow membership to 275 members and to reach 40k rounds of outside play by FY 21/22. They will also work to develop youth golf programs with the objective of increasing community access to the courses and growing the game of golf for the future. Make tee times available for all 36 holes as proposed by Troon to maximize play and revenue as shown in the 36 hole pro forma. Increase membership revenue 10% by January 1, 2021 to reflect the membership revenue projected in the Town’s 36 hole Pro-forma. Issue an RFP at the appropriate time based on the Troon contract continuing until June 2020, to obtain bids from regional or national companies experienced in managing municipal golf courses for the operation of Town golf courses. The RFP will request bidders to offer proposals and suggestions to reduce costs, grow rounds of play, and provide for ongoing capital costs. Council will work with staff to provide direction regarding the RFP scope of work and evaluation criteria, which will come before council. Direct staff to bring options and recommendations to finance the necessary capital improvements for golf courses and the community center. Begin by developing a plan for a downstairs bar and grill, consistent with a municipal golf course, and repurposing the Overlook space for exercise equipment and community center usage. As the Parks and Recreation needs assessment is completed, work towards developing a master plan for the Community Center to inform future capital improvements made from the Community Center fund. Direct staff to negotiate with the HOAs for their financial contributions as follows: The Canada Hills HOA will contribute up to $100k annually to reduce the tax support necessary for the 36 hole option to include the Conquistador and Canada courses. This will be for a 10 year period limited to 10% of the town’s audited figures for the previous year’s tax support needs. The Villages of La Canada will contribute $25k per year under the same conditions as the Canada Hills HOA. Payments will be made quarterly, beginning July 1, 2020. The agreement can be renewed or ended by the agreement of both parties. To suspend the RFP for the landscape architect. 10/2/19 Minutes, Town Council Regular Session  6   Vote: 6 - 1 Carried  OPPOSED: Vice-Mayor Melanie Barrett   3.DISCUSSION AND POSSIBLE DIRECTION TO STAFF TO INITIATE EFFORTS TO REZONE ALL OR SOME OF THE TOWN OWNED GOLF COURSES       Vice-Mayor Barrett requested to strike item #3 from the agenda.   FUTURE AGENDA ITEMS    No future agenda items were requested.   CALL TO AUDIENCE    No comments were received.   ADJOURNMENT    Motion by Mayor Joseph C. Winfield, seconded by Councilmember Rhonda Piña to adjourn the meeting at 9:56 p.m.  Vote: 7 - 0 Carried     ___________________________ Michelle Stine, MMC Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 2nd day of October 2019. I further certify that the meeting was duly called and held and that a quorum was present. Dated this _____ day of ____________________, 2019. ___________________________ Michael Standish, CMC Town Clerk 10/2/19 Minutes, Town Council Regular Session  7     Town Council Regular Session B. Meeting Date:10/16/2019   Requested by: Jon Hawbaker  Submitted By:Jon Hawbaker, Community Development & Public Works Department:Community Development & Public Works SUBJECT: Resolution No. (R)19-51, authorizing and approving amendment number 5 to the Intergovernmental Agreement (IGA) between the regional transportation authority of Pima County and the Town of Oro Valley for regional transit service improvements:  Project 48B - Circulator transit services improvements; Project 47B - Special needs transit for elderly and disabled RECOMMENDATION: Staff recommends approval.   EXECUTIVE SUMMARY: The Town of Oro Valley currently acts as a Regional Transportation Authority (RTA) contractor providing Sun Shuttle Dial-a-Ride service within the Oro Valley area.  Under the current agreement, the RTA funds all trips within the Oro Valley Sun Shuttle Dial-a-Ride “Blue Zone” and all regional ADA dial-a-ride trips originating in the Oro Valley Sun Shuttle Dial-a-Ride service area.  At the Town’s discretion, we fund senior trips outside of the general public Oro Valley Sun Shuttle Dial-a-Ride zone.  The Town operates these services under the regional dial-a-ride service policies and regional system brand.   This amendment extends the term of the agreement for three years until June  30, 2023. This agreement will be on the RTA Regional Council meeting agenda for approval in December 2019.   BACKGROUND OR DETAILED INFORMATION: The initial agreement - Resolution No. (R)11-02 was approved by Mayor and Council on January 5, 2011, authorizing an Intergovernmental Agreement (IGA) between the RTA and the Town to provide a circulator bus service to serve the Oro Valley/Catalina area.  Agreement expansion to include special needs transit - Resolution No. (R)12-07 was approved by Mayor and Council on February 1, 2012, authorizing and approving amendment number 1 to Intergovernmental Agreement between the Regional Transportation Authority of Pima County and the Town of Oro Valley for provision of circulator bus service. Five year funding extension - Resolution No. (R)13-42 was approved by Mayor and Council on June 5, 2013, authorizing and approving amendment number 2 to Intergovernmental Agreement between the Regional Transportation Authority of Pima County and the Town of Oro Valley for provision of circulator bus service. RTA vehicle purchase and fleet maintenance plan requirements - Resolution No. (R)16-08 was approved by Mayor and Council on February 2, 2016, authorizing and approving amendment number 3 to Intergovernmental Agreement between the Regional Transportation Authority of Pima County and the Town of Oro Valley for provision of circulator bus service. Two year funding extension - Resolution No. (R)17-45 was approved by Mayor and Council on November 2, 2017, authorizing and approving amendment number 4 to Intergovernmental Agreement between the Regional Transportation Authority of Pima County and the Town of Oro Valley for provision of circulator bus service.  This agreement terminates on June 30, 2020, and thus requires reauthorization for extension. FISCAL IMPACT: Adopting this resolution provides a sustainable funding source to meet the transit needs of our community.  Oro Valley Sun Shuttle Dial-a-Ride services, expenses and the RTA contribution are budgeted annually in the Transit Services Division of the Public Works Department.   SUGGESTED MOTION: I MOVE to (APPROVE or DENY) Resolution No. (R)19-51, authorizing and approving amendment number 5 to Intergovernmental Agreement between the Regional Transportation Authority of Pima County and the Town of Oro Valley for Regional Transit Service Improvements: Project 45B-Circulator Transit Services Improvements; Project 47-B Special Needs Transit for Elderly and Disabled provision of circulator bus service.   or   I MOVE to …   Attachments (R)19-51 Resolution  IGA RTA Amendment 5  RESOLUTION NO. (R)19-51 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING AMENDMENT NUMBER 5 TO THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE REGIONAL TRAN SPORTATION AUTHORITY OF PIMA COUNTY AND THE TOWN OF ORO VALLEY FOR REGIONAL TRANSIT SERVICE IMPROVEMENTS: PROJECT 48B – CIRCULATOR TRANSIT SERVICES IMPROVEMENTS – PROJECT 47b – SPECIAL NEEDS TRANSIT FOR ELDERLY AND DISABLED; AND DIRECTING THE TOWN MANAGER, TOWN CLERK, TOWN LEGAL SERVICES DIRECTOR, OR THEIR DULY AUTHORIZED OFFICERS AND AGENTS TO TAKE ALL STEPS NECESSARY TO CARRY OUT THE PURPOSES AND INTENT OF THIS RESOLUTION WHEREAS, the Town is authorized by A.R.S. § 9-240(B)(3) to design, maintain, control and manage public roads within the boundaries of the Town; and WHEREAS, the Town of Oro Valley and the Regional Transportation Authority of Pima County (RTA) may contract for services and enter into agreements with one another for joint or cooperative action pursuant to A.R.S. 11-952; and WHEREAS, Resolution No. (R) 17-45 was approved by Mayor and Council on November 1, 2017, authorizing and approving amendment number four to IGA between the Regional Transportation Authority of Pima County and the Town of Oro Valley for the provision of circulator bus service; and WHEREAS, the Town and the RTA desire to amend the IGA, attached hereto as Exhibit “A” and incorporated herein by this reference, to extend the current service duration and continue to provide transit services for the greater Oro Valley area while cooperatively working on the design, promotion and regionalization of the Sun Shuttle Dial-a-Ride system; and NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona that: SECTION 1. Amendment Number 5 to the Intergovernmental Agreement by and between the Regional Transportation Authority of Pima County and the Town of Oro Valley to extend the current service duration and continue to provide transit services for the greater Oro Valley area while cooperatively working on the design, promotion and regionalization of the Sun Shuttle Dial-a-Ride system, attached hereto as Exhibit “A” and incorporated herein by this reference, is hereby approved. SECTION 2. that the Mayor and any other administrative officials of the Town of Oro Valley are hereby authorized to take such steps as are necessary to execute and implement the terms of the Agreement. SECTION 3. The Town Manager, Town Clerk, Town Legal Services Director, or their duly authorized officers and agents are hereby authorized and directed to take all steps necessary to carry out the purposes and intent of this resolution. 2 PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona , this 16th day of October, 2019. TOWN OF ORO VALLEY Joseph C. Winfield, Mayor ATTEST: APPROVED AS TO FORM: Michael Standish, Town Clerk Tobin Sidles, Legal Services Director Date: Date: 3 EXHIBIT “A” Oro Valley Amendment 5 1 AMENDMENT NUMBER 5 TO INTERGOVERNMENTAL TRANSPORTATION FUNDING AGREEMENT BETWEEN THE REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY AND THE TOWN OF ORO VALLEY FOR REGIONAL TRANSIT SERVICE IMPROVEMENTS: PROJECT 48B- CIRCULATOR TRANSIT SERVICES IMPROVEMENTS PROJECT 47B– SPECIAL NEEDS TRANSIT FOR ELDERLY AND DISABLED WHEREAS, the Regional Transportation Authority of Pima County (“RTA”) entered into an Intergovernmental Transportation Funding Agreement (hereinafter “the Agreement”) in January 2013 with Town of Oro Valley (“Town”) to provide funding for the implementation of the Circulator Transit Service Improvements and Special Need Transit Service for seniors and disabled persons in a greater Oro Valley service area; and WHEREAS, the RTA intends to fund both services otherwise known as, Sun Shuttle Dial-a- Ride under the terms and conditions contained in the original Agreement, Amendment 1 , Amendment 2, Amendment 3, Amendment 4 and this Amendment; and WHEREAS, the RTA and Town enter this agreement for the purpose of extending the current service duration and continue to provide transit services for the greater Oro Valley area while cooperatively working on the design, promotion and regionalization of the Sun Shuttle Dial-a- Ride system; and NOW, THEREFORE, the Agreement is amended as follows: CHANGES: 1. Replace Exhibit A (Project 48-b Oro Valley Circulator Transit Service) as attached hereto and incorporated herein by reference changes the estimated service start date, duration of service, and new Attachment B, attached herein. Changes are as follows: Service Date and Duration of Service From: “July 1, 2018 – June 30, 2020” To: “July 1, 2020 – June 30, 2023” 2. Replace Exhibit B (Project 47a Special Needs Transit For Elderly and Disabled) as attached hereto and incorporated herein by reference changes the estimated service start date, duration of service, and new Attachment B, attached herein. Changes are as follows: Oro Valley Amendment 5 2 Service Date and Duration of Service From: “July 1, 2018 – June 30, 2020” To: “July 1, 2020 – June 30, 2023” The effective date of this Amendment shall be July 1, 2020. All other provisions not specifically changed by this Amendment shall remain in full force and effect. Oro Valley Amendment 5 3 Exhibit A Project 48b – Oro Valley Circulator Transit Service RTA Ballot/Project Number: Project 48b – Oro Valley Circulator Transit Service 1. RTA Plan Project Element or Program Category: Transit 2. TIP Project Number: 42.10 3. Project Name: Oro Valley Circulator Service – Sun Shuttle Dial-A-Ride 4. Type of Work: Transit Operations 5. Project Manager for Status Reports (Include Contact Information): Michael Alexander, Seniors Transit Crew Leader, Town of Oro Valley, 229-4980 malexander@orovalleyaz.gov and/or Jon Hawbaker, Transit Crew Leader, Town of Oro Valley, 229-5041 jhawbaker@orovalleyaz.gov 6. Authorized representative for signing and submitting payment requests: Aimee Ramsey, Assistant Director, Town of Oro Valley, 229-4874 aramsey@orovalleyaz.gov and/or Roseanne Flores, Administrative Coordinator, Town of Oro Valley, 229-4832 rflores@orovalleyaz.gov 7. Map of transit routes effected by the IGA – Attachment A 8. Narrative description of scope of project, what improvements are included and intent of Project (Discuss any problems and how Project addresses same): It is the intent of the Regional Transit Plan to enhance transit service throughout the greater Oro Valley area. The service contemplated under this Exhibit is scheduled to operate in a dial-a-ride service mode with connections to the other regional transit – services. Characteristics Sun Shuttle – General Public • Service Hours: 6:00 a.m. – 8 p.m. • Monday through Friday operations • No Operations on the following holidays: (New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving and Christmas) • Vehicles • Origin to Destination in predefined area (see map) • Fare equal to the regional fare Oro Valley Amendment 5 4 9. Estimated service start date and duration of service: July 1, 2020 – June 30, 2023 10. Projected cost reimbursement rate assumes an annual increase of 1.50% for the first year and 2% thereafter. 11. Estimated RTA cost is defined as the sum of the total monthly expenditures minus fare box revenues minus “other revenues”. FY 2021 FY 2022 FY 2023 Reimbursement Rate CPH 44.94$ 45.61$ 46.52$ Oro Valley Amendment 5 5 Exhibit A (Attachment A: General Public Service Area) Oro Valley Amendment 5 6 Exhibit B Project 47a – Special Needs Transit for Elderly and Disabled RTA Ballot/Project Number: Project 47a – Special Needs Transit Service 1. RTA Plan Project Element or Program Category: Transit 2. TIP Project Number: 97.06 3. Project Name: Special Needs – Sun Shuttle Dial-A-Ride 4. Type of Work: Transit Operations 5. Project Manager for Status Reports (Include Contact Information): - Michael Alexander, Senior Transit Crew Leader, Town of Oro Valley, 229-4980 malexander@orovalleyaz.gov and/or Jon Hawbaker, Transit Crew Leader, Town of Oro Valley, 229-5041 jhawbaker@orovalleyaz.gov 6. Authorized representative for signing and submitting payment requests: Aimee Ramsey, Assistant Director, Town of Oro Valley, 229-4874 aramsey@orovalleyaz.gov and/or Roseanne Flores, Administrative Coordinator, Town of Oro Valley, 229 -4832 rflores@orovalleyaz.gov 7. Map of transit routes effected by the IGA – Attachment B 8. Narrative description of scope of project, what improvements are included and intent of Project (Discuss any problems and how Project addresses same): It is the intent of the Regional Transit Plan to expand special needs transit service for elderly and disabled persons throughout the greater Oro Valley and Tucson area. The service contemplated under this Exhibit is scheduled to operate in a dial-a-ride service mode for eligible persons who are certified with Americans Disability Act (ADA) by the City of Tucson ADA office. At the Town’s discretion and funding, eligible senior trips may be also provided in accordance w ith regional dial-a-ride service policies. Characteristics Sun Shuttle – ADA trips • Service Hours: 6:00 a.m. – 8:00 p.m. Weekdays, 9:00 a.m. – 6:00 p.m. Weekends and Holidays • 7 days a week Oro Valley Amendment 5 7 • Vehicles • Origin to Destination in predefined area (see map) • Fare equal to the regional fare 9. Estimated service start date and duration of service: July 1, 2020 – June 30, 2023 10. Projected cost reimbursement rate assumes an annual increase of 1.50% for the first year and 2% thereafter. 11. Estimated RTA cost is defined as the sum of the total monthly expenditures minus fare box revenues minus “other revenues”. FY 2021 FY 2022 FY 2023 Reimbursement Rate CPH 44.94$ 45.61$ 46.52$ Oro Valley Amendment 5 8 Exhibit B (Attachment B: ADA Service Area for Persons with Disabilities) Oro Valley Amendment 5 9 Mayor and Council upon resolution of the Mayor and Council attested to by the Town Clerk and the Authority has caused this Agreement to be executed by its Chair of the Board. REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY: __________________________________ ________________ Mike Hammond, Board Chair Date TOWN OF ORO VALLEY: __________________________________ _________________ Joseph Winfield, Mayor Date ATTEST: __ _________________ Michael Standish, Town Clerk Date The foregoing Agreement between the Town of Oro Valley and the Authority has been approved as to content and is hereby recommended by the undersigned. _________________________ ____ __________________ Farhad Moghimi, Executive Director Date Oro Valley Amendment 5 10 ATTORNEY CERTIFICATION The foregoing Agreement by and between the Regional Transportation Authority of Pima County and the Town of Oro Valley has been reviewed pursuant to A.R.S. Section 11 -952 by the undersigned who have determined that it is in proper form and is within the powers and authority granted under the laws of the State of Arizona to those parties to the Agreement. Regional Transportation Authority of Pima County: ______________________________ ______________ Thomas Benavidez, Attorney for the Authority Date Town of Oro Valley: _____________ _ ______________ Tobin Sidles, Legal Services Director Date    Town Council Regular Session C. Meeting Date:10/16/2019   Requested by: Bayer Vella, Community and Economic Development  Submitted By:Hannah Oden, Community and Economic Development Case Number: 1901512 SUBJECT: Request for approval of a Final Plat revision for a commercial development, located on the northeast corner of Oracle Road and Linda Vista Boulevard within the El Corredor Planned Area Development RECOMMENDATION: The El Corredor Planned Area Development (PAD) site design was previously approved by Town Council. As such, staff recommends approval of this primarily administrative function as it only divides the site into additional lots. EXECUTIVE SUMMARY: The purpose of this request is to consider a Final Plat revision for a proposed commercial subdivision, located on the northeast corner of Oracle Road and Linda Vista Boulevard, as shown on the map to the right. Final plat review is primarily an administrative function as the site design was previously approved.  The proposed Final Plat amendment (Attachment 1) consists of three subdivided commercial parcels on approximately 3.81 acres where one parcel existed previously. This change revises a plat that was previously approved in 2018. The commercial design provides two access points, one off Oracle Road and the other off Linda Vista Boulevard. The Final Plat has been reviewed by staff and meets Town requirements and conforms to the approved El Corredor PAD. BACKGROUND OR DETAILED INFORMATION: The Final Plat revision requires Town Council approval prior to being officially recorded with Pima County. The revision subdivides one parcel into three new commercial lots from a plat previously approved in 2018.  In 2012, the Town Council approved the 20-acre El Corredor Planned Area Development (PAD), which consists of residential apartment buildings and commercial uses. Since then, the Final Site Plan has been administratively approved as it conformed to the approved site design and all rezoning conditions. A plat for the El Corredor Commercial Center was approved in 2018, and this proposal seeks a revision to subdivide one commercial parcel into three.  The Final Plat guarantees cross access, refuse areas, loading zones, and shared parking between all parcels.  Proposed Improvements:  Proposed Improvements:  Approximately 3.81 acres subdivided into three commercial parcels Two access points Maximum building height: 25 feet for commercial buildings Previous Approvals:  2012: El Corredor PAD approved by Town Council  2013: Conceptual Site Plan and architecture approved by Town Council 2013: El Corredor Final Site Plan approved by Town staff 2015: A PAD Amendment was approved by Town Council to increase the allowed building height in commercial areas within 100' of Oracle Road to 25 feet from 18 feet. The amendment also reduced the building height from 28 feet to 25 feet for commercial buildings further than 100 feet from Oracle Road. 2016: El Corredor Final Site Plan revision approved by Town staff to reflect Kneaders Bakery and Cafe 2017: El Corredor Final Site Plan revised for a second time for a commercial building and approved by Town staff 2018: Final Plat for El Corredor Commercial approved for Lots 1, 2, and 3 2019: El Corredor Final Site Plan revised for a third time to include three new buildings on Lots 3, 4, and 5 FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to APPROVE the Final Plat revision for a commercial subdivision located at the intersection of Oracle Road and Linda Vista Boulevard within the El Corredor PAD, based on the finding that it meets Town requirements. OR I MOVE to DENY the Final Plat revision for a commercial subdivision located at the intersection of Oracle Road and Linda Vista Boulevard within the El Corredor PAD, based on the finding that ___________________. Attachments Attachment 1: Final Plat  FINAL PLAT EL CORREDOR COMMERCIAL LOTS 1, 4, AND 5 1901512 PROJECT OVERVIEW PLAN SHEET INDEX 1. COVER SHEET 2. PLAT MAP cover sheet EL CONQUISTADOR WAY LINDA VISTA BOULEVARD ORACLE ROADEGLESTON DRIVECALLE CONCORDIA 18 24 13/75 14/93 56/31 06/79 38/44 46/7105/72 39/20 29/26 38/79 59/96 15/84 43/87 13/60 35/38 31/74 NORTHLOCATION MAP 3" = 1 MILE A PORTION OF THE S.E. 1/4 OF THE S.E. 1/4 OF SECTION 13, T. 12 S., R. 13 E., G.&S.R.M., TOWN OF ORO VALLEY, PIMA COUNTY, ARIZONA. 13 06/79 26/48 CORONADO NATIONAL FOREST 19 THIS PROJECT SCALE: 1"=100' 0'100'200'N ORACLE RD - SR 77(PUBLIC)(MS&R)(SCENIC)U.S. HIGHWAY 89ROAD PROCEEDINGS #133E LINDA VISTA BL (PUBLIC) BK. 02, PG. 130, ROAD MAPS LEGEND PROJECT BOUNDARY; NEW PROPERTY LINE OTHER PARCEL LINE RIGHT-OF-WAY ROADWAY CENTERLINE RIGHT-OF-WAYR.O.W. EXISTING EASEMENT SURVEY MONUMENTATION TO BE SET APPROVALS RECORDING DATA STATE OF ARIZONA )SEQ. NO.:__________ ) SS FEE:__________ COUNTY OF PIMA ) THIS INSTRUMENT WAS FILED FOR RECORD AT THE REQUEST OF BOULDER ORO VALLEY LLC ON THIS _____ DAY OF _________, 20__, AT _______M. IN SEQUENCE NO. ____________. BY: ______________________________________________________________________ DEPUTY FOR PIMA COUNTY RECORDER DATE WATER ADEQUACY THE TOWN OF ORO VALLEY HAS BEEN DESIGNATED BY THE ARIZONA DEPARTMENT OF WATER RESOURCES AS HAVING AN ASSURED WATER SUPPLY, PURSUANT TO ARS §45-576 AND HEREBY CERTIFIES IN WRITING TO SUPPLY WATER TO THIS SUBDIVISION. BY: ______________________________________________________________ WATER UTILITY DIRECTOR DATE CERTIFICATIONS I HEREBY CERTIFY THAT THE BOUNDARY SURVEY SHOWN ON THIS PLAT WAS PERFORMED UNDER MY DIRECTION AND THAT ALL EXISTING AND/OR PROPOSED SURVEY MONUMENTS AND MARKERS SHOWN ARE CORRECTLY DESCRIBED. I FURTHER CERTIFY THAT THIS PLAT WAS PREPARED UNDER MY DIRECTION. ____________________________________ JOHN D. REYES - RLS NO. 41603 I HEREBY CERTIFY THAT THIS THE 100-YEAR FLOOD PRONE LIMITS AND/OR EROSION HAZARD SETBACKS NOTED, IF ANY, WERE REVIEWED AND SHOWN UNDER MY DIRECTION. ____________________________________ KEVIN M. HALL - PE NO. 37624 DEDICATION I, THE UNDERSIGNED, HEREBY WARRANT THAT I AM ALL AND THE ONLY PARTY HAVING ANY RECORD TITLE INTEREST IN THE LAND SHOWN ON THIS PLAT, AND I CONSENT TO THE SUBDIVISION OF SAID LAND IN THE MANNER SHOWN HEREON. I, THE UNDERSIGNED, MY SUCCESSORS, AND ASSIGNS, DO HEREBY SAVE THE TOWN OF ORO VALLEY, ITS SUCCESSORS AND ASSIGNS, THEIR EMPLOYEES, OFFICERS, AND AGENTS HARMLESS FROM ANY AND ALL CLAIMS FOR DAMAGES RELATED TO THE USE OF SAID LANDS NOW AND IN THE FUTURE BY REASON OF FLOODING, FLOWAGE, EROSION, OR DAMAGE CAUSED BY WATER, WHETHER SURFACE, FLOOD OR RAINFALL. IT IS FURTHER UNDERSTOOD AND AGREED THAT NATURAL DRAINAGE SHALL NOT BE ALTERED, DISTURBED OR OBSTRUCTED WITHOUT APPROVAL OF THE ORO VALLEY TOWN COUNCIL. CROSS-ACCESS, CROSS-PARKING AND CROSS-USE OF REFUSE AREAS AND LOADING ZONES IS HEREBY DEDICATED BY THIS PLAT FOR ALL LOTS SHOWN HEREON. CROSS-ACCESS, CROSS-PARKING, CROSS-USE OF REFUSE AREAS AND LOADING ZONES, PUBLIC AND PRIVATE UTILITY MAINTENANCE AND ACCESS, STORM DRAIN MAINTENANCE AND ACCESS, SURFACE DRAINAGE BETWEEN LOTS, AND OVERALL MAINTENANCE RESPONSIBILITIES SHALL BE MAINTAINED AND OPERATED IN ACCORDANCE WITH THE RECORDED DECLARATION OF COVENANTS, CONDITIONS, RESTRICTIONS AND EASEMENTS, RECORDED OCTOBER 23, 2015 AS SEQUENCE NUMBER 20152960271 OF OFFICIAL RECORDS AND ANY AMENDMENTS THERETO. IMPROVEMENTS WITHIN INDIVIDUAL LOTS SHALL MAINTAIN THE OVERALL DRAINAGE PATTERNS OF THE APPROVED DRAINAGE REPORT. BOULDER ORO VALLEY LLC BY:__________________________ROSS RULNEY ITS:STATUTORY AGENT GENERAL NOTES 1. THE GROSS AREA OF THE SUBDIVISION IS 165,814.71 SF (3.81 ACRES). 2. THE TOTAL NUMBER OF LOTS IS 3. 3. TOTAL MILES OF NEW PUBLIC STREETS IS 0.0 MILES. TOTAL MILES OF NEW PRIVATE STREETS IS 0.0 MILES. 4. THE MAXIMUM BUILDING HEIGHT IS 25'. 5. SETBACKS PER PAD DOCUMENT: 20' ADJACENT TO ORACLE RD R.O.W. LINE (AVERAGE OF 80'); 20' TO THE NORTH PROPERTY LINE; 20' FEET TO THE LINDA VISTA BL R.O.W. LINE 100' TO THE EAST PROPERTY LINE. 6. EXISTING ZONING: EL CORREDOR PAD (AREA A) 7. NO FURTHER SUBDIVISION OF ANY LOT OR PARCEL SHOWN WILL BE DONE WITHOUT THE WRITTEN APPROVAL OF THE ORO VALLEY TOWN COUNCIL. 8. THE BASIS OF BEARINGS FOR THIS PROJECT IS THE EAST LINE OF SECTION 13, T. 12 S., R. 13 E., AS SHOWN ON THE "PUSCH RIDGE ESTATES" PLAT AS RECORDED IN BOOK, 31, PAGE 74 OF MAPS AND PLATS, RECORDS OF PIMA COUNTY, AZ. THE BEARING OF SAID LINE IS N 00°02'41" W. 9. THE PROPERTY OWNER, HIS SUCCESSORS, ASSIGNS OR A DESIGNATED HOMEOWNER'S ASSOCIATION AGREES TO: 1) KEEP ALL REQUIRED LANDSCAPED AREAS MAINTAINED IN A WEED FREE, TRASH FREE CONDITION; 2) REPLACE ANY DEAD PLANT MATERIALS WITHIN 90 DAYS; AND 3) MAINTAIN THE IRRIGATION SYSTEM IN PROPER WORKING ORDER. 10. ORO VALLEY WATER SHALL BE THE WATER SERVICE PROVIDER. 11. ALL DIMENSIONS SHOWN ON THIS PLAT ARE MEASURED, OR A CALCULATED DERIVATIVE THEREOF, UNLESS OTHERWISE STATED. 12. THE MAXIMUM FLOOR AREA RATIO (FAR) FOR EACH PARCEL IS 0.3 PER THE EL CORREDOR PAD. 13. ALL DEVELOPMENT WILL BE IN CONFORMANCE WITH THE APPROVED FINAL SITE PLAN (1901600). 14. MAINTENANCE FOR AREAS WITHIN EASEMENTS SHOWN HEREON IS THE RESPONSIBILITY OF THE RESPECTIVE PROPERTY OWNER WHOSE LAND THE EASEMENT CROSSES. 15. NO IMPROVEMENTS BETWEEN THIRTY (30) AND SEVENTY-TWO (72) INCHES IN HEIGHT RELATIVE TO THE ADJACENT PAAL/ROADWAY WHICH MIGHT INTERFERE WITH THE PURPOSE AND INTENT OF THE SIGHT VISIBILITY TRIANGLES SHALL BE PERMITTED, PLACED OR MAINTAINED WITHIN THE SIGHT VISIBILITY TRIANGLES SHOWN ON THIS PLAT. I _________________________________, CLERK OF THE TOWN OF ORO VALLEY, HEREBY CERTIFY THAT THIS PLAT WAS APPROVED BY THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY ON THE ________ DAY OF _______________, 20___. __________________________________________________________________________ CLERK, TOWN OF ORO VALLEY DATE __________________________________________________________________________ MAYOR, TOWN OF ORO VALLEY DATE __________________________________________________________________________ TOWN ENGINEER DATE __________________________________________________________________________ PLANNING + ZONING ADMINISTRATOR DATE __________________________________________________________________________ WATER UTILITY DIRECTOR DATE RegisteredPro f e s s ionalEngin e e r (Ci vil)37624 KEVIN M. HALLCERTIFICATE N O.Dat e Signed ..A RIZONA ,U .S .A.CYPRESS PROJECT NO: 19.028 OF SEQUENCE NO._________________SEQUENCE NO._________________DATE: 08/20/19 BEING A RESUBDIVISION OF LOT 1 OF "EL CORREDOR COMMERCIAL LOTS 1-3", AS RECORDED IN SEQ. 20183510080, LOCATED IN A PORTION OF THE S.E. 1/4 OF THE S.E. 1/4 OF SECTION 13, T. 12 S., R. 13 E., G.&S.R.M., TOWN OF ORO VALLEY, PIMA COUNTY, ARIZONA FINAL PLAT EL CORREDOR COMMERCIAL LOTS 1, 4, AND 5 1901512 2SHEET 2030 east speedway boulevard suite #110 tucson, arizona 85719 ph: 520.499.2456 e: info@cypresscivil.com REF: 1901600 OV1802410; OV1215-06; OV1213-14; OV113-014; (O)12-07; (O)15-11; OV912-001; OV912-001A; OV1215-15; OV1601990 OWNER/DEVELOPER BOULDER ORO VALLEY LLC P.O. BOX 43426 TUCSON, ARIZONA 85733 ATTN: MR. ROSS RULNEY PH: (520) 850-9300 E: rossrulney@gmail.com SITE ADDRESSES 9730 + 9740 NORTH ORACLE ROAD ORO VALLEY, ARIZONA 85704 1N 00°02'41" W 580.61'N 89°50'32" E 272.97' N 89°57'19" E 174.85' S 45°02'41" E 43.35' N 89°53'08" ER=5,829.58'Δ=11°17'09"L=1,148.27'C-N UNSUBDIVIDED APN 224-31-011G SEQ. #20143090276 PSC UNSUBDIVIDED PUSCH RIDGE CHRISTIAN ACADEMY, INC. SEQ. #20000350573 PAD AREA B UNSUBDIVIDED EL CORREDOR (OV1213-14) SEQ. #20153030545UNSUBDIVIDED SEQ. 201530345 (EXCLUDED FROM THIS PLAT) C-1 UNSUBDIVIDED APN 224-31-009F SEQ. 20162080635 LOT 2 OF EL CORREDOR COMMERCIAL LOTS 1-3 SEQ. 20183510080 (EXCLUDED FROM THIS PLAT) SURVEY MONUMENTATION AS NOTED 61.57' LOT 5 48,183.00 SF 1.11 AC N 00°02'41" W 596.91'SCALE: 1"=100' STATE OF ARIZONA COUNTY OF PIMA ON THIS ____ DAY OF ____________, 20__, BEFORE ME PERSONALLY APPEARED ROSS RULNEY, WHO ACKNOWLEDGED HIMSELF TO BE THE STATUTORY AGENT OF BOULDER ORO VALLEY, LLC. AND BEING AUTHORIZED SO TO DO, EXECUTED THE FOREGOING INSTRUMENT FOR THE PURPOSE THEREIN. ACKNOWLEDGMENTS MY COMMISSION EXPIRES S.S. NOTARY PUBLIC LOT 3 OF EL CORREDOR COMMERCIAL LOTS 1-3 SEQ. 20183510080 (EXCLUDED FROM THIS PLAT) LOT 1 90,361.90 SF 2.07 AC LOT 4 27,269.85 SF 0.63 AC S 89°57'19" W 205.50'N 00°02'41" W 367.17'S 89°57'19" W 205.50'234.47'99.92'132.70'113.52'REYES JOHN D.REGISTERE D L AND S U R VEYORCERTIF I CATE NO..A.S.U,ANOZIR A .......dengiS e taD 41603 SCALE: 1"=40' 0'40'80' N ORACLE RD - SR 77 (PUBLIC)(MS&R) (PUBLIC)(MS&R)(SCENIC) U.S. HIGHWAY 89 ROAD PROCEEDINGS #133 E LINDA VISTA BL (PUBLIC)BK. 02, PG. 130, ROAD MAPSN 89°50'32" E 272.97'N 89°57'19" E 174.85'S 45°02'41" E 43.35'N 89°53'08" E 267.07'R=5,829.58' Δ=11°17'09" L=1,148.27'205.50'N 00°02'41" W 596.91'RegisteredPro f e s s ionalEngin e e r (Ci vil)37624 KEVIN M. HALLCERTIFICATE N O.Dat e Signed ..A RIZONA ,U .S .A.200' R.O.W.100' HALF R.O.W.60' R.O.W. 30' HALF R.O.W. EXISTING PUBLIC 10' TELEPHONE EASEMENT PER DKT. 6487, PG. 865 EXISTING PUBLIC 20' SEWER/TELEPHONE EASEMENT PER DKT. 6679, PG. 518 EXISTING PUBLIC 15' WATER EASEMENT PER DKT. 10068, PG. 181 FND 1/2" PIN TAGGED "LS 7141" IN 2005, RESET IN 2013 FND 1/2" REBAR TAGGED "LS10046" R=8,607.54' Δ=00°03'21" L=8.37' FND ADOT 2-1/2" MON. FND 1/2" REBAR TAGGED "RLS 35543" FND 1/2" REBAR TAGGED "RLS 35543" R=8,607.54' Δ=02°01'19" L=303.74' R=5,829.58' Δ=00°35'34" L=60.30' FND ADOT 2-1/2" MON. FND 2" BRASS CAP STAMPED "LS 35980" CENTER 1/4 SECTION 13-12-13 FND 2" BRASS CAP IN CONCRETE S.E. CORNER SECTION 13-12-13 N 89°53'08" E 492.00'N 00°02'41" W 30.00'S 89°53'08" W 2,751.67'EXISTING PUBLIC 15' WATER EASEMENT PER SEQ. 20170370242 EXISTING PUBLIC 10' ELECTRICAL EASEMENT PER SEQ. 20162240101 EXISTING PUBLIC 10' ELECTRIC EASEMENT PER SEQ. 20152300133 (DOES NOT AFFECT PLAT) FND 1/2" REBAR TAGGED "RLS 35543" FND 1/2" REBAR TAGGED "RLS 35543" FND 1/2" REBAR TAGGED "RLS 35543" FND 1/2" REBAR TAGGED "RLS 35543"FND 1/2" REBAR TAGGED "RLS 35543" FND 1/2" REBAR TAGGED "RLS 35543" FND 1/2" REBAR TAGGED "RLS 35543" FND 1/2" REBAR TAGGED "RLS 35543" plat map CYPRESS PROJECT NO: 19.028 OF SEQUENCE NO._________________SEQUENCE NO._________________DATE: 08/20/19 BEING A RESUBDIVISION OF LOT 1 OF "EL CORREDOR COMMERCIAL LOTS 1-3", AS RECORDED IN SEQ. 20183510080, LOCATED IN A PORTION OF THE S.E. 1/4 OF THE S.E. 1/4 OF SECTION 13, T. 12 S., R. 13 E., G.&S.R.M., TOWN OF ORO VALLEY, PIMA COUNTY, ARIZONA FINAL PLAT EL CORREDOR COMMERCIAL LOTS 1, 4, AND 5 1901512 2SHEET 2030 east speedway boulevard suite #110 tucson, arizona 85719 ph: 520.499.2456 e: info@cypresscivil.com REF: 1901600 OV1802410; OV1215-06; OV1213-14; OV113-014; (O)12-07; (O)15-11; OV912-001; OV912-001A; OV1215-15; OV1601990 2PSCUNSUBDIVIDED PUSCH RIDGE CHRISTIANACADEMYSEQ. #20000350573UNSUBDIVIDED SEQ. 201530345 (EXCLUDED FROM THIS PLAT) N 00°02'41" W 580.61'N 00°02'41" W 566.01' FND ACP STAMPED "LS 13007" EXISTING PUBLIC 10' ELECTRIC EASEMENT PER SEQ. 20172570130 EXISTING PUBLIC 15' WATER EASEMENT PER SEQ. #20172400065 EXISTING PUBLIC 15' WATER EASEMENT PER SEQ. 20172400065 EXISTING PUBLIC 15' WATER EASEMENT PER SEQ. 20162630304 SCALE: 1"=40' N 00°02'41" W BASIS OF BEARINGS C-N UNSUBDIVIDED APN 224-31-011G SEQ. #20143090276 C-1 UNSUBDIVIDED APN 224-31-009F SEQ. 20162080635 PAD AREA B UNSUBDIVIDED EL CORREDOR (OV1213-14) SEQ. #20153030545 (EXCLUDED FROM THIS PLAT) R=5,829.58' Δ=11°41'56" L=1,190.30' C-1 UNSUBDIVIDED APN 224-31-009H DKT. 12425, PG. 2462 R1-43 PUSCH RIDGE ESTATES BK. 31, PG. 73 M&P N 89°50'32" E492.00'N 84°41'48" ERADIALS 84°01'03" ERADIALEXISTING PUBLIC 10' GAS EASEMENT PER SEQ. 20151520818 LOT 2 OF EL CORREDOR COMMERCIAL LOTS 1-3 SEQ. 20183510080 (EXCLUDED FROM THIS PLAT)LOT 3 OF EL CORREDOR COMMERCIAL LOTS 1-3 SEQ. 20183510080 (EXCLUDED FROM THIS PLAT) LOT 5 48,183.00 SF 1.11 AC LOT 1 90,361.90 SF 2.07 AC LOT 4 27,269.85 SF 0.63 AC N 89°53'08" E61.57'FND 1/2" REBAR TAGGED "RLS 35543"S 89°57'19" W 205.50'234.47'132.70'113.52'99.92'S 89°57'19" W 205.50'N 00°02'41" W 367.17' 132.70'234.47'S 89°57'19" W 205.50'REYES JOHN D.REGISTERE D L AND S U R VEYORCERTIF I CATE NO..A.S.U,ANOZIR A .......dengiS e taD 41603    Town Council Regular Session D. Meeting Date:10/16/2019   Requested by: Kevin Artz Submitted By:Kevin Artz, Finance Department:Finance SUBJECT: Resolution No. (R)19-52, authorizing and approving an Intergovernmental Agreement (IGA) with the City of Tucson (City) for procurement/contracting services RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: This item serves as a request to establish an IGA with the City of Tucson to assist the Town with its procurement and contracting activities on an as-needed basis. BACKGROUND OR DETAILED INFORMATION: The Town is seeking to enter into an IGA with the City of Tucson to provide procurement and contracting services, as the Town's Chief Procurement Officer has recently resigned.  The intent is to utilize the IGA when vacancies occur and during the recruitment process.  The City of Tucson has agreed to provide the services to the Town on an as-needed basis.  Services may include creation of solicitation documents, facilitation of the solicitation process, attendance at meetings, issuing amendments and other activities, as deemed necessary.  The Town agrees to compensate the City at a rate of $48 per hour, and anticipates utilization will be 20 hours or less per week.   The agreement is effective for one-year and contains three one-year automatic renewals.  Staff  anticipates utilizing the City of Tucson services only during times of staff vacancies and not on an ongoing basis. FISCAL IMPACT: The Town agrees to pay $48 per hour for the services, and the Finance Department will utilize salary savings to pay the contracted amount.   SUGGESTED MOTION: I MOVE to (APPROVE or DENY) Resolution No. (R)19-52, authorizing and approving an Intergovernmental Agreement (IGA) with the City of Tucson (City) for procurement/contracting services. Attachments (R)19-52 Resolution  City of Tucson Procurement IGA  RESOLUTION NO. (R)19-52 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF TUCSON AND THE TOWN OF ORO VALLEY FOR PROCUREMENT/CONTRACTING SERVICES ; AND DIRECTING THE TOWN MANAGER, TOWN CLERK, TOWN LEGAL SERVICES DIRECTOR, OR THEIR DULY AUTHORIZED OFFICERS AND AGENTS TO TAKE ALL STEPS NECESSARY TO CARRY OUT THE PURPOSES AND INTENT OF THIS RESOLUTION WHEREAS, pursuant to A.R.S. § 11-952, the Town of Oro Valley and the City of Tucson are authorized to enter into or renew agreements for joint and cooperative action with other public entities ; and WHEREAS, A.R.S. § 41-2632 A.4, provides for the cooperative utilization of procurement personnel between public procurement units of the State; and WHEREAS, the City of Tucson has a Business Services Department (BSD) and has the ability to provide procurement and contracting services to other units of the State of Arizona when requested; and WHEREAS, due to resource challenges, the Town is currently in need of procurement and contracting assistance; and WHEREAS, the Town wishes to enter into this Intergovernmental Agreement, attached hereto as Exhibit ”A”, with the City of Tucson to provide procurement and contracting services; WHEREAS, it is in the best interest of the Town to enter into the Intergovernmental Agreement and that the Mayor and Council of the Town of Oro Valley, authorize and approve the Intergovernmental Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL of the Town of Oro Valley, Arizona that: SECTION 1. the Intergovernmental Agreement, attached hereto as Exhibit “A” between the City of Tucson and the Town, to provide procurement and contracting services is hereby authorized and approved. SECTION 2. the Town Manager and any other administrative officials of the Town of Oro Valley are hereby authorized to take such steps as are necessary to execute and implement the terms of the Intergovernmental Agreement. SECTION 3. the Town Manager, Town Clerk, Town Legal Services Director, or their duly authorized officers and agents are hereby authorized and directed to take all steps necessary to carry out the purposes and intent of this resolution. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 16th day of October, 2019. TOWN OF ORO VALLEY Joseph C. Winfield, Mayor ATTEST: APPROVED AS TO FORM : Michael Standish, Town Clerk Tobin Sidles, Legal Services Director EXHIBIT “A” INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF TUCSON AND THE TOWN OF ORO VALLEY FOR PROCUREMENT/CONTRACTING SERVICES This Agreement is made and entered into this_______ day of October 2019, by and between the City of Tucson, a municipal corporation of the State of Arizona, hereinafter referred to as “Tucson,” and the Town of Oro Valley, a municipal corporation of the State of Arizona, hereinafter referred to as “Oro Valley,” pursuant to the authority of A.R.S.§11-952, et seq. WHEREAS, Tucson has a Business Services Department (BSD) and has the ability to provide procurement and contracting services to other units of the State of Arizona when requested; and WHEREAS, Oro Valley, due to resource challenges, is currently in need of procurement and contracting assistance; and WHEREAS, A.R.S.§41-2632 A.4 specifically provides for the cooperative utilization of procurement personnel between public procurement units of the State; and WHEREAS, pursuant to A.R.S.§§9.461, 11-803 and 11-920, Tucson and Oro Valley are authorized to enter into agreements such as this for the joint exercise of authority common to the parties and for the performance of services for each party; and WHEREAS, Tucson currently has resources available to assist Oro Valley in its procurement and contracting activities under the terms and conditions of this Agreement. IT IS HEREBY AGREED THAT: 1. Tucson’s Obligations : Tucson agrees to provide procurement and contracting services to be performed by qualified Tucson BSD personnel on an as-needed basis as requested by the Oro Valley Town Manager: Procurement and contracting services include, but are not limited to, creation of solicitation documents, facilitation of solicitation process, attendance at meetings, awarding of contracts, issuance of amendments, and any other activities associated with the provision of procurement and contracting services. 2. Compensation for Services: Oro Valley shall agree to monthly billings for actual service by Tucson BSD personnel for a total, all-inclusive hourly fee of $48.00 for the aforementioned services required on as-needed basis. The invoice will contain detail on hours and dates services were provided to Oro Valley, and payment shall be due upon receipt of invoice and approval thereafter by Oro Valley. Tucson City employees shall be under the supervision of the City. Decisions regarding procurement policy and interpretation of relevant Oro Valley code provisions or State law will be the responsibility of the Oro Valley Town Manager. 3. Term and Renewal: This Agreement shall become effective on the date it is signed by the last party. It shall remain in effect for a term of one year following approval. Thereafter, this Agreement will automatically renew for successive three one-year terms, unless the Agreement is terminated earlier as provided under the following Section 4 of this Agreement. 4. Termination: This Agreement may be terminated, with or without cause, by either party upon written notification of intent to terminate provided not less than sixty (60) days prior to the effective date of such termination. This Agreement shall also be subject to termination pursuant to the provisions of A.R.S. §38 -51 1, which provides for termination of a contract in the event of certain conflicts of interest. 5. Workers’ Compensation: For the sole purpose of workers’ compensation insurance coverage under this Agreement, an employee of Tucson who works under the jurisdiction or control of, or who works within the jurisdictional boundaries of Oro Valley pursuant to this Agreement and sustains a verified worker compensation-qualified injury during the provision of services to Oro Valley, is deemed to be an employee of both Tucson, who is the primary employer, and Oro Valley whose jurisdiction or control, or within whose jurisdictional boundaries Tucson personnel is then working, as provided in A.R.S. §23- 1022(D) except if the act indicates willful disregard of life, limb or bodily safety in the employee, the injured employee may claim compensation or maintain an action at law for damages against the person or entity alleged to have engaged in the willful misconduct as provided in A.R.S. §23-1022(A). 6. Indemnification: To the fullest extent allowed by law, Oro Valley shall defend, hold harmless and indemnify Tucson, its officers, agents and employees, from all demands, suits, damages and loss (“claims”) which result from the negligence or intentional torts of Oro Valley, its agents, officers and employees, in the performance of this Agreement, but only to the extent that such claims arise from such negligence or intentional torts. 7. Governing law: This Agreement shall be governed by the laws of the State of Arizona. The parties hereby agree that the venue for the resolution of any dispute under this Agreement shall be within Pima County. 8. Non-discrimination: The parties shall comply with all applicable state and federal statutes and regulations governing Equal Employment Opportunity, Non-Discrimination, and Immigration. 9. Conflict of Interest: This Agreement is subject to cancellation pursuant to the provisions of A.R.S.§38-511 regarding Conflict of Interest. 10. No Boycott Israel: In accordance with A.R.S.§35 -393.01, the parties certify that they are not currently engaged in, and for the duration of this Agreement agree not to engage in, a boycott of Israel, and will not adopt a procurement, investment, or other policy that has the effect of inducing or requiring a person or company to boycott Israel. 11. Inspection and Audit: The parties agree to keep all books, accounts, reports, files, and other records relating to this Agreement for five (5) years after completion of the contract; and, in addition, agrees that such books, accounts, reports, files, and other records shall be subject to audit pursuant to A.R.S. § 35-214. 12. Public Records Law: Notwithstanding any other provision of the agreement, the parties understand that both parties to this Agreement are public entities and, as such, are each subject to Arizona’s public records law, A.R.S. §39 -121 et. seq. 13. Jurisdiction and Applicable Law: This Agreement shall be governed by the laws of the State of Arizona. Jurisdiction and venue for any action under this Agreement shall be in Pima County, Arizona. IN WITNESS WHEREOF the parties have duly executed this Agreement. CITY OF TUCSON ATTEST: ________________________________ ______________________________ Michael J. Ortega, P.E. Roger Randolph City Manager City Clerk DATED: _________________________ TOWN OF ORO VALLEY ATTEST: ________________________________ ______________________________ Mary Jacobs Town Manager Town Clerk DATED: _________________________ INTERGOVERNMENTAL AGREEMENT DETERMINATION BETWEEN THE CITY OF TUCSON AND THE TOWN OF ORO VALLEY FOR PROCUREMENT/CONTRACTING SERVICES The attached agreement, which is an agreement between public agencies, has been reviewed pursuant to A.R.S. 11-952 by the undersigned Deputy City Attorney who has determined that it is in proper form and is within the powers and authority granted under the laws of the State of Arizona to Pima County. APPROVED AS TO FORM this ______ day of _________________, 2019. MIKE RANKIN City Attorney City of Tucson By: _________________________________________ Dave Deibel, Chief Deputy City Attorney INTERGOVERNMENTAL AGREEMENT DETERMINATION BETWEEN THE CITY OF TUCSON AND THE TOWN OF ORO VALLEY FOR PROCUREMENT/CONTRACTING SERVICES The attached agreement, which is an agreement between public agencies, has been reviewed pursuant to A.R.S. 11-952 by the undersigned Oro Valley Director of Legal Services who has determined that it is in proper form and is within the powers and authority granted under the laws of the State of Arizona to Pima County. APPROVED AS TO FORM this ______ day of _________________, 2019. TOBIN SIDLES Director of Legal Services Town of Oro Valley By: _________________________________________    Town Council Regular Session E. Meeting Date:10/16/2019   Requested by: Mike Standish Submitted By:Michelle Stine, Town Clerk's Office Department:Town Clerk's Office SUBJECT: Reappointments to the Corrections Officers Retirement Plan (CORP) Local Board RECOMMENDATION: Staff  recommends the reappointment of Carlene Kron and Brett Sadovnick to the Corrections Officers Retirement Plan for a term ending August 31, 2023 and the reappointment of Michelle DeVault to the Corrections Officers Retirement Plan for a term ending June 30, 2023. EXECUTIVE SUMMARY: Several Police Department dispatchers are members of the State of Arizona Corrections Officers Retirement Plan (CORP). Pursuant to ARS 38-893, each municipality that offers CORP must also form a local board to administer various aspects of the program to its members. The local board must be comprised of the following:  The Mayor or his designee who serves as chairperson Town citizens appointed by the Mayor with the approval of Council to four-year terms Two members (employees) elected by secret ballot by members employed by the Town of Oro Valley to four-year terms BACKGROUND OR DETAILED INFORMATION: The other members of the CORP local board are: Dr. Roberta Hindenlang -  Mayor designee - term ends August 31, 2022 Dan Rhoads, Oro Valley Police Department, term ends June 30, 2021 FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to (APPROVE/DENY) the following reappointments to the Corrections Officers Retirement Plan local board: Carlene Kron and Brett Sadovnick for terms ending August 31, 2023  Michelle DeVault for a term ending June 30, 2023 Attachments No file(s) attached.    Town Council Regular Session F. Meeting Date:10/16/2019   Requested by: Mayor Winfield and Vice Mayor Barrett  Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office SUBJECT: Approval to amend the 2019 Council liaison assignments and to set the 2020 Council liaison assignments RECOMMENDATION: N/A EXECUTIVE SUMMARY: Mayor Winfield and Vice Mayor Barrett requested this agenda item to amend the 2019 Council liaison assignments, effective immediately, and to set the Council liaison assignments for 2020.  The proposed liaison assignments are as follows: Councilmember Solomon to the Board of Adjustment Councilmember Nicolson to the Budget and Finance Commission Councilmember Solomon to the Historic Preservation Commission Councilmember Jones-Ivey to the Parks and Recreation Advisory Board Vice Mayor Barrett to the Planning and Zoning Commission Councilmember Rodman to the Stormwater Utility Commission Councilmember Piña to the Water Utility Commission Councilmember Jones-Ivey to the Amphitheater School District Mayor Winfield to the Legislative District Mayor Winfield to Visit Tucson Mayor Winfield to the Greater Oro Valley Chamber of Commerce Mayor Winfield to the Pima Association of Governments Mayor Winfield to the Regional Transportation Authority BACKGROUND OR DETAILED INFORMATION: Town Council Policy No. 8 defines the position of Council liaison to boards and commissions, which was created in order to allow Councilmembers the opportunity to bring Council-adopted policies to a particular board or commission, and keep the Town Council informed as to the actions and issues of that advisory group. FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to APPROVE the Council liaison assignments as depicted in Attachment 1. or I MOVE to... Attachments Attachment 1 - Council Liaison Assignments  COUNCIL LIAISON ASSIGNMENTS OCTOBER 16, 2019 – DECEMBER 31, 2020 Board of Adjustment Steve Solomon Budget and Finance Commission Josh Nicolson Historic Preservation Commission Steve Solomon Parks & Recreation Advisory Board Joyce Jones-Ivey Planning & Zoning Commission Melanie Barrett Stormwater Utility Commission Bill Rodman Water Utility Commission Rhonda Piña Outside Agencies Amphitheater School District Joyce Jones-Ivey Legislative District Joe Winfield Visit Tucson Joe Winfield Greater Oro Valley Chamber of Commerce Joe Winfield Pima Association of Governments Joe Winfield Regional Transportation Authority Joe Winfield    Town Council Regular Session 1. Meeting Date:10/16/2019   Requested by: Bayer Vella, Community and Economic Development  Submitted By:Patty Hayes, Community and Economic Development Case Number: 1901440 SUBJECT: PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING A REQUEST FOR A GRADING EXCEPTION TO INCREASE THE AMOUNT OF SITE EARTHWORK, KNOWN AS CUT AND FILL, UP TO 16 FEET FOR A SINGLE FAMILY RESIDENTIAL LOT LOCATED AT 945 W. VALLE DEL ORO ROAD RECOMMENDATION: Planning and Zoning recommended approval with conditions listed in Attachment 1. EXECUTIVE SUMMARY: The purpose of this case is to review a request to increase the amount of dirt that can be cut or filled on a vacant lot (outlined in yellow below), to allow for the construction of a single family house in the Oro Valley Estates subdivision. The reason for the request is due to the extreme slope of the lot as depicted in the applicant’s submittal, Attachment 2.  The property slopes approximately 70 feet from the southern lot line to northern lot line, thus causing difficulty in developing a suitable flat building pad for a house. The terms cut and fill refer to the amount of dirt that can be removed (cut) or added (filled) on a slope as demonstrated in the following graphic: The zoning code establishes limitations on the amount of cuts and fills as a way to preserve the natural contours of sloped areas and prevent unnecessary scarring of the land. However, the zoning code also includes criteria for allowing exceptions to the grading limitations in certain situations.  Please note, this grading exception request does not include a final design for the site or the future house. The request is to increase the cut and fill amounts on the lot, so that the homeowner can develop more detailed plans for a future grading permit. Future plans will require specific engineering to ensure slopes are stabilized and drainage is accommodated. This table provides a comparison of the cut and fill allowances provided in the zoning code versus the applicant's proposal:     Cut (dirt removed)Fill (dirt added) Allowed 6' or 8' with terracing 6' or 8' with terracing Proposed Up to a 16' cut Up to 12' of fill A graphic comparing the allowed and proposed amounts of cut and fill, along with a graphic demonstrating terracing, is provided in Attachment 3. Terracing is a way of cutting or filling dirt on a lot using a series of stair stepped retaining walls. Staff finds the request in conformance with the zoning code by providing a proposal that would allow the least impactful grading design to allow for construction of a reasonably designed home, which is detailed in the following background information. Grading exceptions require a recommendation by the Planning and Zoning Commission with final decision by Town Council.  The Planning and Zoning Commission recommended approval, with the conditions listed in Attachment 1, at the September 10, 2019 meeting. BACKGROUND OR DETAILED INFORMATION: The applicant requests to increase the amount of land that can be cut into and also filled on a single family residential lot due to the extreme slope of the land. The purpose is to gain approval, so that a future detailed grading and house plan can be designed.  SITE DETAILS  Lot size: 0.85 acres Location: Oro Valley Estates, established in 1959 Property status: Vacant Slope: 70+ feet from south to north The subject lot is located in the Oro Valley Estates subdivision, which was created in 1959, prior to annexation by the Town. This lot was created as part of the original subdivision and was always intended to contain a house. The lot has been vacant since the creation of the subdivision and is one of five remaining vacant lots in the development. Subdivisions developed today are held to more stringent standards to avoid creating difficult sites such as the subject lot.  The zoning code allows a grading exception when the intent of the code can be met by other means and when strict application of the code would require unnecessary disturbance to the land, create hazards to adjacent property and would be materially detrimental to the public. The code provides the following evaluation criteria for grading exception requests. The code sections are written in  italics followed by a summary of the applicant’s responses and staff comments:   The grading exception must meet the intent and purposes of the code. The purpose and intent of the Zoning Code related to grading, section 27.9, reads as follows; 1. The intent of this grading ordinance is to assure that the design and implementation of all grading projects shall: Avoid scarring and other adverse visual impacts resulting from cut, fill and any other type of ground disturbance; and Blend with the natural contours of the land; and Restrict the areas of disturbance and volume of material displaced to the minimum amount necessary to implement the planned development; and Employ measures that:  Ensure that graded hillside, slopes or other areas subject to erosion are stabilized; and Reduce the erosion effects of storm water discharge, preserve the flood-carrying capacity of natural or constructed waterways by limiting soil loss, and protect drainageways from siltation; and Minimize dust pollution and surface water drainage from graded areas during grading and development; and Ensure that proposed development activity is designed and implemented to avoid adverse impacts and appropriate restorative measures; The purpose of this ordinance is to provide for the public health, safety, and general welfare and to protect and preserve the aesthetics of the natural environment through regulation of all types of excavation and earthwork on private and/or public land. The grading regulations contained in this ordinance are designed to: Regulate the development of potentially hazardous terrain; and Preserve, where possible, or recreate the natural contours, the native vegetation and the visual character of the site in harmony with the surrounding terrain; and Enhance the quality and value of new development; and Maintain property rights and property values of adjacent developed and undeveloped parcels.  Applicant comment: The applicant refers to proposing a house design that would be a size appropriate to the neighborhood while also allowing a design that does not have steps or multiple levels inside of the home.  The property owner describes that a home design with several levels is not considered an “aging in place” house as described in the applicant's submittal, Attachment 2.    Staff comment: In order to make this lot more buildable and to fulfill the original intention of the lot, which is to contain a single family home, the property owner has proposed this grading exception. The cut and fill increases requested for this grading exception would result in a house that is placed down into the hillside which would be less visually impactful than a house placed on top of the hill or cantilevered over the lot.  All graded areas would be required to be blended into the natural topography, stabilized, landscaped and designed to manage water drainage.  A specific engineered plan detailing the slope stabilization and retaining walls, along with a geotechnical analysis and erosion control would be required prior to any permit issuance. Plans and calculations for this type of project would be required from an Arizona Civil or Structural Engineer, who would certify the design will work. Those types of details are not part of this submittal since the approval to increase the cut and fill is needed prior to creating detailed plans. To mitigate the impacts of the earthwork, the Town has added conditions to this case that limits the grading only to the area needed for the home, driveway, yard and slope stabilization. Any boulders or other type of rock added to the site would need to be an earth tone to match the site.  Landscaping would be limited to native types of vegetation which will also aid in mitigating the change to the slope.    Granting the exception constitutes the minimum to allow the proposed improvement;2. Applicant comment:  The applicant refers to the steep slope as the primary obstacle in designing a one level home with a reasonable sized porch and yard in Attachment 2. Staff comment:  As mentioned earlier, the code allows a 6’ or 8’ cut or fill on a property. Due to the steep slope of this lot, a 6’ or 8’ cut, even when terraced, would not allow enough dirt to be removed to establish a suitable flat building pad. Conversely, 6’ or 8’ of fill would not allow for an adequate amount of dirt to establish a flat building pad. The current cut and fill limit limitations would require a site design with a series of small building pads cascading down the hillside. This would create a house with a series of smaller rooms, each with steps leading to different portions of the house. Alternatively, a house could be built on the property using the allowed cut and fill standards but cantilevered out over the slopes. This would create a house that is visually more impactful to the neighborhood and would most likely exceed the allowed 18’ building height.  Either one of those site designs would likely require a building height variance to build a home as was originally intended in 1959 when the subdivision was created. A graphic demonstrating those alternative designs is included in Attachment 4. The proposed terraced cut and fill would allow for a larger, flatter building pad to accommodate a home primarily built as a one-story structure.  Cutting into the hillside would allow the home to be situated down into the hill or nestled into the hillside.  This would most likely allow the home to be built within the maximum 18’ height limit as shown in the applicant’s submittal. An aerial photo showing the subject property's slope and an example of a nearby home site built with a similar design, as the proposed grading exception, is provided in Attachment 5.    The conditions on the property are unique such that strict adherence to this section would cause an unnecessary hardship which substantially limits the preservation and enjoyment of property rights;  3. Applicant comment:  The application refers to the 70’ change in topography, which is visible in the site photos in Attachment 6, as the primary challenge when attempting to design a home for the property. "Due to the extreme slope of the site, it is not possible to create a pad sufficient to allow for construction of any size home on a single level” the applicant describes in Attachment 2.   Staff comment:  Without a grading exception the only type of house that could be built on this property would be a multi-level home segmented into small portions built down the slope or cantilevered over the lot. Usually those types of homes are not ideal for occupants of a certain age or ability.  Even with an undesirable multi-level floor plan, it is highly likely that a building height variance would be needed due to the slope of the lot. Examples of the alternative designs are shown in Attachment 4. The proposed grading exception would allow a house to be built, as intended by the subdivision plat, into the hillside thus creating a visually less impactful house.    The exception imposes conditions so as not to constitute a granting of special privilege; and4. Applicant comment:  The applicant describes that building a single level home of similar size on a hillside, like other homes in the area, is not a special privilege (Attachment 2). The applicant also states that "other houses...appear to have also required exceptions to the grading limits".   Staff comment:  The proposed grading exception is for a vacant lot that is nearly 1 acre in size located in an established subdivision. The intent of this lot has always been to allow a house, however, the extreme slope has inhibited building on the lot.  The proposal to build a house on this lot is not a special privilege and even the proposed increased cut and fill is not unusual for the area.  Many homes in the subdivision were built using extreme amounts of terracing and utilized taller building heights. This is most likely due to zoning code standards in effect while in Pima County’s jurisdiction or prior variances. An example of a home built in the same neighborhood, utilizing multiple cut and fill levels, is provided in Attachment 5.  That the exception will not be materially detrimental to persons residing in the vicinity, to adjacent property, to the neighborhood or the public welfare in general.  5. Applicant comment:  The applicant refers to the letter, included in Attachment 2, from Pattison Engineering as demonstrating how certain procedures would be followed to maintain structural integrity of the proposed slopes.   Staff comment:  The proposal under review at this time is a conceptual design for the purposes of this grading exception application only. It is not the final grading plan.  If the grading exception were to gain approval, then a detailed set of engineered plans and calculations would need to be provided as a separate permit. Those plans would be required to show how the stability of the existing and proposed slopes would be accomplished and meet the required drainage standards. Conditions have also been added to further mitigate the earthwork by indicating that the entire lot is not to be graded but only those areas absolutely needed for the home, driveway, yard and drainage systems. The conditions also indicate that boulders and other rock used on the property will be an earth tone and not a color that would be out of place for the area such as white.  Also, native landscaping would need to be added to the property help blend disturbed slopes into the natural desert. Inspections would be conducted throughout the project to ensure the site was constructed to those plans. Because this building site has been vacant since 1959, any type of earthwork and construction will be a change for the surrounding neighbors. Residents who have lived in the area have become accustom to seeing this lot in its natural state for 60 years but as mentioned earlier the subject lot was always intended to contain a house. The proposed cut and full increases will provide a building site for a home with the least amount of impact to the surrounding properties as possible by tucking the house into the hillside.  As mentioned earlier, future grading plans would be required to address slope stability and drainage from the site. PUBLIC PARTICIPATION Public notice has been provided as follows:  Notice was sent to all property owners with 600 feet of the subject property Notice was posted on the property Notice was posted online at www.orovalleyaz.gov Notice was advertised in the Daily Territorial A letter was received from the owners of an adjacent lot, who are not in favor of the grading exception (Attachment 7). PLANNING AND ZONING COMMISSION A public hearing was held at the September 10, 2019 Planning and Zoning Commission meeting to review the proposed grading exception. The Planning and Zoning Commission recommended approval of the proposed grading exception subject to the conditions listed below, which are also listed in Attachment 1.  The staff report and meeting minutes are included in Attachment 8.  Visual scarring of the property shall be mitigated by limiting the grading envelope to the area needed to install a residential structure, yard, drainage conveyance systems and corresponding driveway.  1. Boulders or other types of rock used on the property for stabilization shall be a natural color that blends with the native landscape.  2. The engineered slopes and terraces shall be landscaped with native vegetation to mitigate the view impact of the slopes. 3. FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to (APPROVE) a grading exception for lot 6 of Oro Valley Estates, subject to the conditions in Attachment I MOVE to (APPROVE) a grading exception for lot 6 of Oro Valley Estates, subject to the conditions in Attachment 1, based on finding it is consistent with the review criteria of the zoning code. OR I MOVE to (DENY) the grading exception for lot 6 of Oro Valley Estates based on the finding that _____________.   Attachments Attachment 1 Conditions of Approval  Attachment 2 Applicant's Submittal  Attachment 3 Cut and Fill Examples  Attachment 4 Slope Designs  Attachment 5 Aerial Photo  Attachment 6 Site Photos  Attachment 7 Neighbor Letter  Attachment 8 Planning and Zoning Commission Report and Draft Minutes  Attachment 1 Conditions of Approval 1. Visual scaring of the property shall be mitigated by limiting the grading envelope to the area needed to install a residential structure, yard, drainage conveyance systems and corresponding driveway. 2. Boulders or other types of rock used on the property for stabilization shall be a natural color that blends with the native landscape. 3. The engineered slopes and terraces shall be landscaped with native vegetation to mitigate the view impact of the slopes. Cut and Fill 945 W. Valle Del Oro (1901440) Attachment 3 40’ ROW Applicant’s proposal Example of Terracing per OVZC Existing Grade Finished Grade Example of cut and fill per OVZC Designs without the Grading Exception 945 W. Valle Del Oro (1901440) Attachment 4 40’ ROW Example of a cascading design Example of a cantilevered design Note: This page is provided only as an example of alternative designs and are not proposed designs by the applicant Aerial Photos 945 W. Valle Del Oro (1901440) Attachment 5 40’ ROW Aerial photo of the subject lot showing the downward slopes Aerial photo of a nearby lot with similar grading as proposed in this grading exception Site Photos 945 W. Valle Del Oro (1901440) Attachment 6 40’ ROW Photos of subject lot Oro Valley Planning and Zoning Commission 11000 N. La Cañada Drive Oro Valley, Arizona 85737k This letter is submitted to express my concerns in regards to item number 2 on your agenda for the Special Session scheduled for 6:00 pm, September 10, 2019. My family and I have resided at 955 W. Valle Del Oro Rd. for 36 years. My home is on the lot contiguous to the lot asking for a grading exception. The grading exception request calls for depths of cut to be as much as 16 feet from a 6 foot limit, and fill as much as 12 feet from a 6 foot limit. We feel the request is excessive and approval of this variance would leave our property vulnerable to huge amounts of run off. The disturbance of vegetation on the hillside, plus the footprint of a proposed 3600 square foot home, plus 3 car garage, decks, and patios could substantially increase the amount of water, sand, and debris that washes down on my property and against my wall. I have been aware of the erosion of the purposed building site for over 35 years, often resulting in sand and debris on Valle Del Oro road that blocks our driveway entrance and requires city cleanup with a front end loader. To alter the topography of the site to the extent of the request, would significantly increase that run off. After reading over THE GRADING EXCEPTION REQUEST, we have strong concerns regarding item 5. “Exception will not be materially detrimental to persons residing in the vicinity, to adjacent property, to the neighborhood or the public welfare in general.” I am an adjacent property owner on the downhill slope. I do believe granting this exception will be detrimental to our property. My concerns are: 1. The request of excessive cut and fill amounts FAR exceed the existing codes. 2. The foot print of the house, garages, patios and decks are flat surfaces that will contribute greatly to the amount of run off affecting my property and the wall surrounding my yard and pool. 3. The site plan shows retaining walls in the back of the house (south), and the front (north), but no mention of any protection for my property to the west. The Town of Oro Valley has codes and hill side zoning in place to protect the land and contiguous land owners from excessive disturbance of a hill side, that may cause damaging erosion. We feel the request is excessive and would put our property at risk. I hope you will take this information into consideration along with what steps might be taken to protect my property. Sincerely, James R. Juday 955 West Valle Del Oro Rd Oro Valley, AZ 85737 520-668-4143 Cell Planning & Zoning Commission Special Session Return to the Agenda Go to the Previous Agenda Item Go to the Next Agenda Item AGENDA ITEM: 2. Meeting Date:09/10/2019 Requested by:Bayer Vella Case Number:1901440 SUBJECT: PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION ON A REQUEST FOR A GRADING EXCEPTION TO INCREASE THE AMOUNT OF SITE EARTHWORK, KNOWN AS CUT AND FILL, UP TO 16 FEET FOR A SINGLE FAMILY RESIDENTIAL LOT LOCATED AT 945 W. VALLE DEL ORO ROAD RECOMMENDATION: Staff recommends approval with the conditions listed in Attachment 1. EXECUTIVE SUMMARY: The purpose of this case is to review a request to increase the amount of dirt that can be cut or filled on a vacant lot, to allow for the construction of a single family house in the Oro Valley Estates subdivision as shown below. The reason for the request is due to the extreme slope of the lot as shown in the applicant’s submittal, Attachment 2. The property slopes approximately 70 feet from the southern lot line to northern lot line, thus causing difficulty in developing a suitable flat building pad for a house. The terms cut and fill refer to the amount of dirt that can be removed (cut) or added (filled) on a slope as demonstrated in the following graphic: The zoning code establishes limitations on the amount of cuts and fills as a way to preserve the natural contours of sloped Page 1 of 5Agenda -View Meetings 9/13/2019https://destinyhosted.com/agenda_publish.cfm?id=67682&mt=ALL&fp=swagit&get_mon... areas and prevent unnecessary scarring of the land. However, the zoning code also includes criteria for allowing exceptions to the grading limitations. Grading exceptions require a recommendation by the Planning and Zoning Commission with final decision by Town Council. Please note, this grading exception request does not include a final design for the site or the future house. The request is to increase the cut and fill amounts on the lot, so that the homeowner can develop more detailed plans for a future grading permit. This table provides a comparison of the cut and fill allowances provided in the zoning code versus the applicant's proposal: Cut (dirt removed) Fill (dirt added) Allowed 6' or 8' with terracing 6' or 8' with terracing Proposed Up to a 16' cut Up to 12' of fill A graphic comparing the allowed and proposed amounts of cut and fill, along with a graphic demonstrating "terracing", is provided in Attachment 3. Terracing is a way of cutting or filling dirt on the lot using a series of stair stepped retaining walls. The request is in conformance with the zoning code, which is detailed in the following background information, by providing a proposal that would allow the least impactful grading design along with construction of a reasonably designed home. Staff recommends approval of the request, subject to the conditions provided in Attachment 1. BACKGROUND OR DETAILED INFORMATION: The applicant requests to increase amount of land that can be cut into and also filled on a single family residential lot due to the extreme slope of the land. The purpose is to gain approval to increase the cut and fill amounts allowed on the lot, so that a future detailed grading and house plan can be designed. SITE DETAILS • Subject lot is .85 acres in size • Located in Oro Valley Estates which was established in 1959 • The property is vacant • Slopes 70 feet downward The Oro Valley Estates subdivision, where the subject lot is located, was created in 1959, prior to annexation by the Town. This lot was created as part of the original subdivision and was always intended to contain a house. The lot has been vacant since the creation of the subdivision and is one of the few remaining vacant lots in the development. Subdivisions developed today are held to more stringent standards to avoid creating difficult lots such as the subject lot. The zoning code allows a grading exception to be granted when the intent of the code can be met by other means and when strict application of the code would require unnecessary disturbance to the land, create hazards to adjacent property and would be materially detrimental to the public. The code provides the following evaluation criteria for grading exception requests. The code sections are written in italics followed by a summary of the applicant’s responses and staff comments: 1.The grading exception must meet the intent and purposes of the code. The purpose and intent of the Zoning Code related to grading, section 27.9, reads as follows; The intent of this grading ordinance is to assure that the design and implementation of all grading projects shall: •Avoid scarring and other adverse visual impacts resulting from cut, fill and any other type of ground disturbance; and •Blend with the natural contours of the land; and •Restrict the areas of disturbance and volume of material displaced to the minimum amount necessary to implement the planned development; and •Employ measures that: ◦Ensure that graded hillside, slopes or other areas subject to erosion are stabilized; and ◦Reduce the erosion effects of storm water discharge, preserve the flood-carrying capacity of natural or constructed waterways by limiting soil loss, and protect drainageways from siltation; and ◦Minimize dust pollution and surface water drainage from graded areas during grading and development; and ◦Ensure that proposed development activity is designed and implemented to avoid adverse impacts and appropriate restorative measures; •The purpose of this ordinance is to provide for the public health, safety, and general welfare and to protect and preserve the aesthetics of the natural environment through regulation of all types of excavation and earthwork on private and/or public land. The grading regulations contained in this ordinance are designed to: Page 2 of 5Agenda -View Meetings 9/13/2019https://destinyhosted.com/agenda_publish.cfm?id=67682&mt=ALL&fp=swagit&get_mon... •Regulate the development of potentially hazardous terrain; and •Preserve, where possible, or recreate the natural contours, the native vegetation and the visual character of the site in harmony with the surrounding terrain; and •Enhance the quality and value of new development; and •Maintain property rights and property values of adjacent developed and undeveloped parcels. Applicant comment: The applicant refers to proposing a house design that would be a size appropriate to the neighborhood while also allowing a design that does not have steps or multiple levels inside of the home. A home design with several steps is not considered an “aging in place” house. Staff comment: In order to make this lot more buildable and to fulfill the original intention of the lot, which is to contain a single family home, the property owner has proposed this grading exception. The cut and fill increases requested for this grading exception would result in a house that is placed down into the hillside which would be less visually impactful than a house placed on top of the hill or cantilevered over the lot. All graded areas would be required to be blended into the natural topography, stabilized, landscaped and designed to manage water drainage. A specific engineered plan detailing the slope stabilization, retaining walls, along with a geotechnical analysis and erosion control would be required prior to any permit issuance. Plans and calculations for this type of project would be required from an Arizona Civil or Structural Engineer. Those types of details are not part of this submittal since the approval to increase the cut and fill is needed prior to creating detailed plans. To mitigate the impacts of the earthwork, the Town has added conditions to this case that limits the grading only to the area needed for the home, driveway, yard and slope stabilization. Any boulders or other type of rock added to the site would need to be an earth tone to match the site. Landscaping would be limited to native types of vegetation which will also aid in mitigating the change to the slope. 2.Granting the exception constitutes the minimum to allow the proposed improvement; Applicant comment: The applicant refers to the steep slope as the primary obstacle in designing a one level home with a reasonable sized porch and yard. Staff comment: As mentioned earlier, the code allows a 6’ or 8’ cut or fill on a property. Due to the steep slope of this lot, a 6’ or 8’ cut, even when terraced, would not allow enough dirt to be removed to establish a flat building pad. Conversely, 6’ or 8’ of fill would not allow for an adequate amount of dirt to establish a flat building pad. The current cut and fill limit limitations would require a site design with a series of small building pads cascading down the hillside. This would create a house with a series of smaller rooms, each with steps leading to different portions of the house. Alternatively, a house could be built on the property using the allowed cut and fill standards but cantilevered out over the slopes. This would create a house that is visually more impactful to the neighborhood and would most likely exceed the allowed 18’ building height. Either one of those site designs would likely require a building height variance to build a home as was originally intended in 1959 when the subdivision was created. A graphic demonstrating those alternative designs is included in Attachment 4. The proposed terraced cut and fill would allow for a larger, flatter building pad to accommodate a home primarily built as a one-story structure. Cutting into the hillside would allow the home to be situated down into the hill or nestled into the hillside. This would most likely allow the home to be built within the maximum 18’ height limit as shown in the applicant’s submittal. An aerial photo showing the subject property's slope and an example of a nearby home site built with a similar design, as the proposed grading exception, is provided in Attachment 5. 3.The conditions on the property are unique such that strict adherence to this section would cause an unnecessary hardship which substantially limits the preservation and enjoyment of property rights; Applicant comment: The 70’ change in topography, which is visible in the site photos in Attachment 6, is the primary challenge when attempting to design a home for the property. Without the grading exception, construction of a home would not be possible. Staff comment: Without a grading exception the only type of house that could be built on this property would be a multi-level home segmented into small portions built down the slope or cantilevered over the lot. Usually those types of homes are not ideal for occupants of a certain age or ability. Even with an undesirable multi-level floor plan, it is highly likely that a building height variance would be needed due to the slope of the lot. Examples of the alternative designs are shown in Attachment Page 3 of 5Agenda -View Meetings 9/13/2019https://destinyhosted.com/agenda_publish.cfm?id=67682&mt=ALL&fp=swagit&get_mon... 4. The proposed grading exception would allow a house to be built, as intended by the subdivision plat, into the hillside thus creating a visually less impactful house. 4.The exception imposes conditions so as not to constitute a granting of special privilege; and Applicant comment: The applicant refers to the other homes built in the area and the slopes on which those homes were placed. Proposing to build a similarly sized home is not a special privilege or out of the ordinary for the neighborhood. Staff comment: The proposed grading exception is for a vacant lot that is nearly 1 acre in size located in an established subdivision. The intent of this lot has always been to allow a house, however, the extreme slope has inhibited building on the lot. The proposal to build a house on this lot is not a special privilege and even the proposed increased cut and fill is not unusual for the area. Many homes in the subdivision were built using extreme amounts of terracing and utilized taller building heights. This is most likely due to zoning code standards in effect while in Pima County’s jurisdiction or prior variances. An example of a home built in the same neighborhood, utilizing multiple cut and fill levels, is provided in Attachment 5. 5.That the exception will not be materially detrimental to persons residing in the vicinity, to adjacent property, to the neighborhood or the public welfare in general. Applicant comment: The applicant refers to the letter, included in Attachment 2, from Pattison Engineering as demonstrating how certain procedures would be followed to maintain structural integrity of the proposed slopes. Staff comment: The proposal under review at this time is a conceptual design for the purposes of this grading exception application only. It is not the final grading plan. If the grading exception were to gain approval, then a detailed set of engineered plans and calculations would need to be provided as a separate permit. Those plans would be required to show how the stability of the existing and proposed slopes would be accomplished and meet the required drainage standards. Conditions have also been added to further mitigate the earthwork by indicating that the entire lot is not to be graded but only those areas absolutely needed for the home, driveway, yard and drainage systems. The conditions also indicate that boulders and other rock used on the property will be an earth tone and not a color that would be out of place for the area such as white. Also, native landscaping would need to be added to the property help blend disturbed slopes into the natural desert. Inspections would be conducted throughout the project to ensure the site was constructed to those plans. Because this building site has been vacant since 1959, any type of earthwork and construction will impact the surrounding neighbors. Residents who have lived in the area have become accustom to seeing this lot in its natural state for 60 years but as mentioned earlier the subject lot was always intended to contain a house. The proposed cut and full increases will provide a building site for a home with the least amount of impact to the surrounding properties as possible by tucking the house into the hillside. PUBLIC PARTICIPATION Public notice has been provided as follows: • Notice was sent to all property owners with 600 feet of the subject property • Notice was posted on the property • Notice was posted online at www.orovalleyaz.gov • Notice was advertised in the Daily Territorial SUMMARY AND RECOMMENDATION The request is consistent with the criteria based on the following: • Without the grading exception, the extreme slope of the lot would not allow for a desirable house design and would most likely require alternative variances such as a building height increase. • The primary intent of the grading ordinance is met, which is to minimize impact to adjacent properties. Staff recommends conditional approval based on the following conditions below which are also included in Attachment 1: 1. Visual scaring of the property shall be mitigated by limiting the grading envelope to the area needed to install a residential structure, yard, drainage conveyance systems and corresponding driveway. 2. Boulders or other types of rock used on the property for stabilization shall be a natural color that blends with the native landscape. 3. The engineered slopes and terraces shall be landscaped with native vegetation to mitigate the view impact of the slopes. Page 4 of 5Agenda -View Meetings 9/13/2019https://destinyhosted.com/agenda_publish.cfm?id=67682&mt=ALL&fp=swagit&get_mon... FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to recommend approval of the grading exception for lot 6 of Oro Valley Estates, subject to the conditions in Attachment 1, based on finding it is consistent with the review criteria of the zoning code. OR I MOVE to recommend denial of the grading exception for lot 6 of Oro Valley Estates finding __________________. Attachments Attachment 1 Conditions of Approval Attachment 2 Applicant's Submittal Attachment 3 Cut and Fill Graphics Attachment 4 Designs Attachment 5 Aerial Photos Attachment 6 Site Photos GO TO THE TOP OF THE PAGE AgendaQuick ©2005 - 2019 Destiny Software Inc. All Rights Reserved. Page 5 of 5Agenda -View Meetings 9/13/2019https://destinyhosted.com/agenda_publish.cfm?id=67682&mt=ALL&fp=swagit&get_mon... D R A F T MINUTES ORO VALLEY PLANNING AND ZONING COMMISSION SPECIAL SESSION September 10, 2019 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE            SPECIAL SESSION AT OR AFTER 6:00 PM   CALL TO ORDER Chair Swope called the meeting to order at 6:01 p.m.   ROLL CALL Present: Bob Swope, Chair Nathan Basken, Vice Chair Hal Bergsma, Commissioner Celeste Gambill, Commissioner Ellen Hong, Commissioner Skeet Posey, Commissioner Absent: Thomas Gribb, Commissioner Staff Present:Bayer Vella, Planning Manager David Laws, Permitting Manager Joe Andrews, Chief Civil Deputy Attorney Bill Rodman, Town Council Liaison  Commissioner Hong arrived at 6:02 p.m.   PLEDGE OF ALLEGIANCE Chair Swope led the Commission and audience in the Pledge of Allegiance.   CALL TO AUDIENCE There were no speaker requests.   COUNCIL LIAISON COMMENTS Council Liaison Bill Rodman spoke about the recent changes and clarifications to council liaison roles regarding boards and commissions, as well as planning cases on upcoming Town Council agendas.   SPECIAL SESSION AGENDA   1.REVIEW AND APPROVAL OF THE AUGUST 6, 2019 REGULAR SESSION MEETING MINUTES       Motion by Chair Bob Swope, seconded by Commissioner Celeste Gambill to approve the August 6, 2019 9/10/2019 Minutes, Planning and Zoning Commission 1  Motion by Chair Bob Swope, seconded by Commissioner Celeste Gambill to approve the August 6, 2019 meeting minutes as written.  Vote: 6 - 0 Carried   2.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION ON A REQUEST FOR A GRADING EXCEPTION TO INCREASE THE AMOUNT OF SITE EARTHWORK, KNOWN AS CUT AND FILL, UP TO 16 FEET FOR A SINGLE FAMILY RESIDENTIAL LOT LOCATED AT 945 W. VALLE DEL ORO ROAD       Senior Planning Technician Patty Hayes provided a presentation that included the following: - Purpose - Location - History of lot - Applicant’s proposal - Zoning requirements - Current cut and fill - Site details showing slope of lot - Site photos - Grading exception - An example of grading for a home - Public notice details - Summary Applicant and lot owner Susan Richards spoke about the background, circumstances and challenges of building a home on this lot. Chair Swope opened the public hearing. The following individuals spoke on Agenda Item #2: - Justin Darimont, Oro Valley resident - Wally Vette, Oro Valley resident - Evelyn Sevilla, Oro Valley resident Chair Swope closed the public hearing. Discussion ensued among the Commission, staff and applicant.    Motion by Commissioner Hal Bergsma, seconded by Commissioner Skeet Posey to recommend approval of the grading exception for lot 6 of Oro Valley Estates, subject to the conditions in Attachment 1, based on the finding it is consistent with the review criteria of the zoning code.  Vote: 6 - 0 Carried   3.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING TWO REQUESTS RELATED TO A PROPOSED 47-LOT RESIDENTIAL SUBDIVISION LOCATED NEAR THE NORTHWEST CORNER OF TANGERINE ROAD AND LA CHOLLA BOULEVARD. THE TWO REQUESTS INCLUDE: TYPE 2 GENERAL PLAN AMENDMENT TO CHANGE THE GENERAL PLAN LAND USE DESIGNATION FROM PUBLIC/SEMI-PUBLIC TO MEDIUM DENSITY RESIDENTIAL; AND 1. REZONING TO CHANGE THE ZONING DESIGNATION OF THE PROPERTY FROM R1-144 (LARGE LOT RESIDENTIAL) TO R1-7 (SMALL LOT RESIDENTIAL) 2.       Principal Planner Michael Spaeth provided a presentation that included the following: 9/10/2019 Minutes, Planning and Zoning Commission 2  Principal Planner Michael Spaeth provided a presentation that included the following: - Purpose - Location - Proposed site design - Proposed General Plan Amendment - General Plan conformance and amendment criteria - General Plan Amendment summary - Proposed rezoning - Surrounding commercial development - Public participation - Review tools - Summary Applicant Brian Underwood with The Planning Center, provided a presentation that included the following: - History of the property - Mitigation measures to ensure compatibility and address neighbor concerns - View simulations - Land use map - General Plan considerations - Homebuyer preferences - Housing diversity - Oro Valley General Plan - Summary Chair Swope opened the public hearing. The following individuals spoke in support of Agenda Item #3: Susan Walker, Oro Valley resident Reverend Debra Asis, Oro Valley resident Paul Krasnewski The following individuals spoke in opposition to Agenda Item #3: - Jim Tripp - Deborah Turner - Ron Orlantia, Oro Valley resident - Tony Vera - Jay Kendrick - Diane Peters, Oro Valley resident - Gary Abrams - Alyssa Page - Jim and Lori Engle, Oro Valley residents Charles Simmons was called to speak, but was no longer present at meeting Chair Swope closed the public hearing. Discussion ensued between the Commission, staff and applicant.    Motion by Commissioner Celeste Gambill, seconded by Vice Chair Nathan Basken to recommend denial of the proposed General Plan Amendment based on the finding that it is not in line with the General Plan, does not preserve the scenic beauty and environment of the area, nor keep the unique community identity as a special place.    Further discussion ensued among the Commission. 9/10/2019 Minutes, Planning and Zoning Commission 3    A roll call vote was taken: Chair Swope - Aye Vice Chair Basken - Aye Commissioner Bergsma- Aye Commissioner Gambill - Aye Commissioner Hong - Nay Commissioner Posey - Aye    Vote: 5 - 1 Carried  OPPOSED: Commissioner Ellen Hong    Motion by Commissioner Celeste Gambill, seconded by Commissioner Skeet Posey to recommend denial of the proposed rezoning based on the finding that it is not in line with the General Plan, does not preserve the scenic beauty and environment of the area, nor keep the unique community identity as a special place.    A roll call vote was taken: Chair Swope - Aye Vice Chair Basken - Aye Commissioner Bergsma- Aye Commissioner Gambill - Aye Commissioner Hong - Aye Commissioner Posey - Aye    Vote: 6 - 0 Carried    Chair Swope called a meeting recess at 8:25 p.m. Chair Swope resumed the meeting at 8:31 p.m.   PLANNING UPDATE (INFORMATIONAL ONLY)    Planning Manager Bayer Vella spoke on the following: - The Arizona State Planning Conference begins September 11; Commissioners Bergsma, Gambill, Hong and Posey are registered - No Planning and Zoning Commision meeting in October - The Planning and Zoning Commission meeting in November currently has two study session items on the agenda - Thanked Commissioner Basken for his years of service Council Liaison Bill Rodman and Chair Swope also thanked him for his service. Commissioner Basken spoke and thanked all the members he has served with over the past nine years.   ADJOURNMENT    Motion by Vice Chair Nathan Basken, seconded by Commissioner Hal Bergsma to adjourn the meeting.  Vote: 6 - 0 Carried    Chair Swope adjourned the meeting at 8:37 p.m. 9/10/2019 Minutes, Planning and Zoning Commission 4     I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Planning and Zoning Commission of Oro Valley, Arizona held on the 10th day of September, 2019. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 12th day of September, 2019. ___________________________ Jeanna Ancona Senior Office Specialist 9/10/2019 Minutes, Planning and Zoning Commission 5    Town Council Regular Session 2. Meeting Date:10/16/2019   Requested by: Councilmember Pina & Councilmember Rodman  Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office SUBJECT: DISCUSSION AND POSSIBLE DIRECTION TO STAFF TO EXPLORE POSSIBLE ZONING CODE AMENDMENTS TO POTENTIALLY REQUIRE CONCEPTUAL ARCHITECTURAL DESIGN REVIEW FOR FUTURE CUSTOM HOMES AND ACCESSORY STRUCTURES RECOMMENDATION: N/A EXECUTIVE SUMMARY: This item was requested by Councilmember Rodman and Councilmember Pina. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to direct staff to... Attachments No file(s) attached.