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HomeMy WebLinkAboutPackets - Council Packets (1241) AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION OCTOBER 15, 2003 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS —TOWN MANAGER The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE — According to the Arizona Open Meeting Law, the Town Council mayonly discuss matters listed on the Town Council Agenda. Matters by brought upthe public under "Call to Audience"cannot be discussed by the Town Council as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. 1. CONSENT AGENDA (Consideration and/or possible action) A. Minutes — October 1, 2003 B. Building Safety Activity Report — September 2003 C. Coyote Run Activity Report— September 2003 D. Police Report — September 2003 E. Resolution (R) 03-90 Authorizing and Approving a Contract with Westland Resources, Inc. in the amount of $138,500 for Professional Engineering Design for the El Con Booster Station Upgrade F. Resolution (R)03-91 Approval of an Intergovernmental Agreement (IGA) with the State of Arizona Department of Transportation for reconstruction of and for maintenance and operational responsibilities of a portion of Tangerine Road from Mile Post 33.93 to Mile Post 34.48 (located on Tangerine Road 1 mile west of the Tangerine Road and First Avenue Intersection) G. Resolution (R)03-92 Request to Repeal 2003 Legislation regarding sharing of Municipal Court Collections H. Resolution (R)03-93 Authorizing the Town to enter into an Intergovernmental Agreement (IGA) with the Town of Marana for Reciprocal Hearing Officer Services under Arizona Revised Statutes (A.R.S.) 9-500.1 2 10/15/03 Agenda, Council Regular Session 2 I. Resolution No. (R)03-94 Authorizing the execution of Addendum 1 to City of Tucson and Town of Oro Valley Intergovernmental Agreements relating to effluent and to reclaimed water J. Report on the Emergency Replacement of the Town Hall Complex Fire Alarm Control Panel 2. PRESENTATION OF BUILDING OFFICIAL OF THE YEAR TO TERRY VOSLER, BUILDING ADMINISTRATOR AND PRESENTATION OF PERMIT TECHNICIAN OF THE YEAR TO MELISSA KERN, PERMIT TECHNICIAN, PRESENTED BY STEVE BROWN, PRESIDENT OF THE ARIZONA BUILDING OFFICIALS ASSOCIATION 3. APPOINTMENT OF BOARD OF ADJUSTMENT MEMBERS WITH TERMS TO EXPIRE ON JUNE 30, 2005 4. RESOLUTION NO. (R)03-95 ESTABLISHING THE POSITION OF TOWN HISTORIAN AND PROVIDING THE RESPONSIBILITIES AND DUTIES ASSOCIATED THEREWITH, AND APPOINTING JAMES D. KREIGH TO THE POSITION OF TOWN HISTORIAN 5. PRESENTATION OF THE STATUS OF THE RECLAIMED WATER SYSTEM PROJECT 6. ORDINANCE (0)03-33 AMENDING CHAPTER 13, SECTION 13-4-4A OF THE CODE OF THE TOWN OF ORO VALLEY PERTAINING TO DEVELOPMENT IMPACT FEES Explanation: The Notice of Intent was provided by Resolution (R)03-62 adopted by Mayor & Council on July 16, 2003. The public hearing was held on October 1, 2003 7. OV12-03-02, CASTRO ENGINEERING, REPRESENTING AF STERLING HOMES, REQUESTS APPROVAL OF A PRELIMINARY PLAT FOR 68 SINGLE FAMILY LOTS, LOCATED ON THE SOUTHEAST CORNER OF MOORE ROAD AND LA CANADA DRIVE EXTENDED, PARCELS 219- 420-010 AND 219-490-020 COUNCIL REPORTS TOWN MANAGER'S REPORT DEPARTMENT HEAD REPORTS CALL TO AUDIENCE-According to the Arizona Open Meeting Law, the Town Council may only discuss matters listed on the Town Council Agenda. Matters brought up by the public under "Call to Audience"cannot be discussed by the Town Council, as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience'; please specify what you wish to discuss when completing the blue speaker card. 10/15/03 Agenda, Council Regular Session 3 ADJOURNMENT POSTED: 10/08/03 4:30 p.m. lh Whenp ossible packet acket of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. — 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If p any pdisability with a needs any type of accommodation, please notify the Town Clerk's Office at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for g consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. Ifou wish to address the Town Council on any item(s) on this agenda, please Y complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to p Audience", pspecify s ecify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please p your organize speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. MINUTES A ORO VALLEY TOWN COUNCIL REGULAR SESSION OCTOBER 01, 2003 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER 7:02 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Paula Abbott, Council Member rr, ,e;•`` Dick Johnson, Council Member o: ;:..� Bart Rochman, Council Memb; �.. �Nr , � ms ,fr, zw?„ EXCUSED: Werner Wolff, Vice Ma ff,,fr f.: f�. . .f rfrrr.: •. avo PLEDGE OF ALLEGIANCE ma trir -10;m4 •i f rf'f,�ffflr,r�i Loomis led the audience in the Pled: of Allegia ,�: , Mayor o �� f. /{ f rff fir , i fii ff f f,`, f`, UPCOMING MEETING ANNOUNCE ./.jiI1 /a,Af z.: „ ',fr � Police Chief Danny Sharp revie '. e upco ,:.-" � eetings and events. "44 f•' r f,: 4,1-`r CALL TO AUDIENCE 4aor f .:r` 1.�:....... ��..:, A Helen Dankwerth, 11515 N.'.it.M1ry ..;:•ir. -e, expressed concerns that references to Mixed r ;.. Use Neighborhoo Y les '5. ,'.:g:e ns may still remain in the General Plan update. . . „ r,:. r Bill Adler, 1 to . Eagle '` 'lac , expressed concerns regarding temporary signs that are placed in the pf" .:yit.r. f.f•%. N `right of . • Y�,f .,:>. f' •Vis.. Richard Anemone, f-:::" ,,,f,- (4-Ioney Tree Place, questioned why the Oro Valley Police Officers Association w' ` enied the right to circulate petitions in order to place an initiative on the ballot g re ardin a "Meet and Confer”measure. He asked that they be allowed to regarding gatherpetitions,etitions, forward the matter to the voters, and then if the voters approve the initiative, the legalities can be addressed. Sharon Brown, 960 W. Silver Spring Place, asked for clarification on the completion of the Town's roadp roj ects. She also presented the Council with pictures depicting the status of Moore Road at Copper Spring Trail and illegal construction traffic along Copper Spring Trail. Dan Krueger, 11,000 N. La Canada Drive, President of the Oro Valley Police Officers Association, thanked those Council members who agreed to meet with the Association to discuss the "Meet and Confer"issue. He asked that the Council place the item on a future a 10/01/03 Minutes,Town Council Regular Session 2 Agenda for consideration or that the Town Attorney"step out of the way" and let the voters g decide. He also asked that the Mayor agree to meet with the officers to discuss the issue. Carmen Trevizo, 11,000 N. La Canada Drive, Treasurer of the Oro Valley Police Officers Association, stated that their goal is to get a long term contract set up with the Association and the Town. She explained that there are morale problems within the Police Department due to thep erception that all officers are not being treated equally and issues seem to be treated at random or arbitrarily. She asked that the Council revisit the"Meet and Confer" issue. Council Member Johnson directed staff to look into the comments received by Ms. Dankwerth regarding MUNs and by Mr. Adler regarding temporary signage. 1P/ Council Member Abbott directed staff to look into case law suppo fthe decision to not allow the"Meet and Confer" issue to be placed on the ballot. "Iat, CONSENT AGENDA + "{ MOTION: AP' Council Member Johnson MOVED/it `P'P' : . , the Cons+`µ`nt Agenda with xce tion of Item G. Council Member Rocs; ,,,,r, DED the motion. Motion thee p � „ carried, 4 0. A. Minutes—9/8/03; 9/15/03 +r '" '" LibrarytRiv B. ,, : :.: 013 Monthly ActivityR�� �� — • ���::: ��.:: i•Yrrr` ?/+ C. Reappointment of Bob Horn '" uni Property Board of Directors with te .; . expi k_ '—r tember 30, 2006 D. Appointment ' hgcli Tracy a Public Safety Public Retirement System Local Boa f.. ± E. Report one } : ott.,tua0k, ater Well F-1 F. Resolution. No O3.:. -83 Dec aringfor purposesoses of Section 1.150- „ tt, 2 oft. al' ±”? Regulations, Official Intent to be • `+ .• � r`,s nnee { with certain Capital Expenditures; and .74�••� ��burse �`� «f` .`tel aring an ' •:agency , 0"— G. -14iolution N R)03-84 Project No. OV 30 03/04 04 Acceptance of bid and awf' t:.: .<." ect to Southern Arizona Paving & Construction Company in the f `:o 4,964.80 for the Moonridge Pavement Rehabilitation and Copper amou ..f Spring Trail Striping &Median Installation (PULLED FOR DISCUSSION) H. Resolution No. (R)03-85 Authorizing and approving a Contract with Westland Resources, Inc. in the amount of$119,100 for Professional Engineering Design for the South Oracle 16-inch "D"Zone Main I. Resolution No. (R)03-86 Consideration and approval of a Financial Participation Agreement with the Greater Tucson Economic Council J. Resolution No. (R)03-87 Consideration and approval of a Financial Participation Agreement with the Metropolitan Tucson Convention and Visitor's Bureau K. Resolution No. (R)03-88 Consideration and approval of and modification to the Financial Participation Agreement with the Chamber Serving Northern Pima County 10/01/03 Minutes,Town Council Regular Session 3 L. OV12-00-19B Approval of Rancho Vistoso Parcel G re-plat Final Plat for four (4) single family lots located on the west side of Desert Fairways Drive within Rancho Vistoso,Neighborhood 10, Parcel 21922001G M. OV12-02-21 Extension of the Preliminary Plat for"Aguila at Vistoso" subdivision(Rancho Vistoso Neighborhood 5, Parcel N) located on the east side of Rancho Vistoso Boulevard,North of E. Arrowsmith Drive and South of Moore Road, Parcel No. 219-53-004Y G. Resolution No. (R)03-84 Project No. OV 30 03/04 04 Acceptance of bid and award of contract to Southern Arizona Paving & Construction Company in the amount of$54,964.80 for the Moonridge Pavement Rehabilitation and Copper Spring Trail Striping& Median Installation Town Engineer Bill Jansen reviewed the status of the Town's roar jects: � • La Canada Drive Extension—IGA's with ADOT are cox/1144g1.ff .. Consultant has resumed design work and the design phase is 75% co Ilktelroding through the or bona :`N PAG process has been secured with an initial pro t �,� � `:Y,fing submitted to • the Council for consideration. Construction sh' $ egin in Marc—`,:a , with r�f. ��:;�F.`f AAA, . completion taking about 10 -12 months. . ` > F kf • Moore Road Extension Vistoso Partners w :440, ..f$ e project in December with completion taking about 6 months. . ?:ice fN/�./Jf%Fj: • FIF£f. ; •. • Trail issues— ?f;��,`.;> �...;,���•fr,�•�:{•• Copper Spring a f • ff,fr insiii.. o Safety issues were forwardkf Ea ` .• er and Council by citizens. gF _ o Responsibility of Town Eng(vO-r- !:} :lnd to safety of the public on the e J fy + f�f. Town's roads. • o Initial steps—st ;. :: {::road :P,-11;roadway, width of travel lane, shoulder lane, etc. (C. ' si .e, etc. are mandated by Manual of 4110/Uniform Tf f � `4f! fff,r :: ev„• � �f ; f o Considerate i ri.$; . f� 6V)Z`' ` rding reflective verses fluorescent colors. o Staffeet ••�.: {';..� .Y;;neighbors regarding locations of medians/possible addition .,44A16, edi.� ; • odifications can be made if there are no impacts on the fr f: r 4 me. .j fbein_,.:" istalled and no blockage of private driveways. o ViLqief Sharp h -) greed to place traffic trailer along Copper Spring Trail once Atm *7414"`` nstallation is completed to monitor traffic speeds. o Meir' Ojunction with striping should help restrict speed. o Use fa "$f"::�:..�. `ave not changed with shoulder lane striping, can still park along •` �:. roadside.N. Mayor Loomis opened the floor for public comment. Don Bristow, 12190 N. Copper Spring Trail, stated that he feels that the Town created the traffic problems by allowing cut-through construction traffic. He stated that Copper Spring Trail was developed under rural standards and was not designed to be a collector or arterial road. Sharon Brown, 960 W. Silver Spring, reviewed results from a neighborhood survey that was taken. She stated that 73% of the residents voted against center striping, and most favored 10/01/03 Minutes,Town Council Regular Session 4 privatization of the road, with their second choice being center islands. She questioned why . striping had already been done since the contract was being awarded at tonight's meeting p g She further stated that the striping has made some residents more comfortable when walking, buteo le are still driving in the bike lane (shoulder lane) and pedestrians have to get out of p p the way of the vehicles. Steve Solomon, 919 W. Morning Thunder Court, thanked the Council and staff for taking action on the safety issues along Copper Spring Trail. He stated that he has seen some improvement since the striping was done. He stated that he feels safer when walking in the p p shoulder lane now whereas before, it was "a free for all." MOTION: Council Member Johnson MOVED to APPROVE Resolution(R)03-84. Council Member Rochman SECONDED the motion. ; , ,ppr DISCUSSION: In response to questions from Council Membe ' .';:8y , ' '"Mr. Jansen explained that temporary striping was done until the full contract was a e.r: ,, -x lained that there were issues within the Moonridge subdivision and they h .,} "-fir ow been .r'r �;ved. Therefore, the Town is prepared to move forward with the full pro ,.. He explainer f he interim was approximately $2,000 and was do :: 6;addrhe safety i ues raised. striping cost pp y syr$�.;. �. r '�f/!!'i•�!:;:r is MOTION CARRIED, 4 - 0. Now, —CONCE ```pT' Nutt!, OF INTENT TO 2. PUBLIC HEARING ���.���r:;-� ' "� NO .��,: .$.�±" }" AY DEVELOPMENT INCREASE THE ORO- VALLEY TOW��:�w � �_• .: f: �� : �•�� IMPACT FEE FROM $2,008 TO $2,920 10,0/' '>> $ ' :.::`.t..` `" r: ":`, it approved Resolution (R)03-62 on Town Engineer Bill Jansen rai*t •: the C July 16, 2003 which establishedt oti ,,{.. f ntent $-. ncrease the Town's Roadway fe J is yif 'f ' Development Impact Fee. � �,zw;i .e agenda item tonight is for a public hearing f onlyand anyaction b,,:,he Td ,�,;: , N: uncil wil take place on October 15, 2003. Mr. Jansen y.... ultant on the project. then introduced ,`s;;•`��-•°� ":..�� uec � � ,. OW' '� . iii•• .frfi +:.r � r�jrri$•n:r•:/:. /i/ pr�//f ��r fi i�:itiia:•:, Curtis Luec f #f, , 5780 % ff Camino del Cerro, reviewed a PowerPoint presentation. Items reviewedV ; A4, • Overview'i''.0iirrsufrdinance • Ordinance u 6t+f:. ;" . ocess o Re-evaluate fee structure o Technical Analysis/Changes since 2000: • Town boundaries expanded to west, south and north. • Origins and destinations the same,but more travel now occurs on Town roads. • Added over 8 miles of arterial roads. • "Growing Smarter" legislation was adopted. • Cost of providing roadway capacity has decreased by approximately 2%. o Typical mile of four lane arterial costs $6,195,992. 32,000 daily capacity at 15.7 average Oro Valley arterial vehicle miles traveled per EDU (Equivalent 10/01/03 Minutes,Town Council Regular Session 5 Demand Unit)per day. Calculation is :$6,195,992/32,000 x 15.7 - $120 (HURF credit) = $2919.91 (rounded to $2,920) • Future Viability of Impact Fees: o Town has annexed to its western and northern limits. o Expansion areas to the south and east are mostly built-out. o Potential for new growth is limited. o Future impact fee revenue potential is limited Need to consider alternate sources of revenue. RECOMMENDATIONS: • Adopt and implement an increase of a net fee of$2920 per EDU. • Recognize that impact fees will diminish as the Town"grows out." • Continue to consider alternate revenue sources. ,,,,,,, DISCUSSION: ,: �"'�:. ii,k, In response toquestions from the Council, Mr. Lueck explai r, at '-7:list of construction p p slightly due to a favorable biddingclimate.// also exp +'fi r> hat travel has decreasedg y ,/,� 1 �F , /+ through the Town will continue to increase over the y4;.,/10.s projects outsi ` e Town's •jurisdiction build out. The travel demand will cont#'' .•;.o in` e on the Town's streets and ' might leve 'xiv: },{qv,.+ ated that the need for ca ital roads even though the Town s population m gp vulof projects will not diminish even though the Town stops t1 g. • 6-ttiA,,,, , ,,, Mayor Loomis opened the public hearing.,. lopfr/ ,% 4IV, "0,41fk +Steve Solomon 919 W. Mornin T under C , ��.`ed t .t he,,A,, ,z.,2,/,i:,,,,,,,,,/,,,,,7 is a member of Southern Morning „ f..: Arizona Home Builders Assoc' " ilt ` f " ?' � :. : �: , �..� HBA+ . e explained that members of SAHBA have • •- yeti, '/ '�`/• `'-.f'.. .: '� met with Town staff to revi .��� ''' cults ns on {7 the figure of$2920 was arrived at: He stated that theywere sati sr :,J "``••``` 4. ' ���with •{..•: a::�: ti n, computations, etc. that were provided '' f .... ° !l-N`l'` . ,`. ` ��A that they not oppose the increase in impact Town staff and.he would re � � :;' ,,�• p fees. i f',v f teLA, f.. : '.�lirfiir". +' + // /„, ��r.' Mayor Loom•�! +ed the+;:, , k he. , g. 'St:), ,/,,o,,,,, Mayor Loomis :.�:-r:;.;, ed the ik-ting at 8:20. The meeting resumed at 8:32 p.m. Ip. i •''ice: ,i 3. PUBLIC HEAf, G—ORDINANCE NO. (0)03-31 AMENDING THE ORO VALLEY TOWN CODE TO MANDATE THE USE OF RECLAIMED WATER FOR IRRIGATING TWO (2.0) OR MORE ACRES OF TURF, AND ADDING THE AMENDMENTS BY REFERENCE (DECLARED A PUBLIC RECORD BY RESOLUTION NO. (R)03-77) Water Utility Director Alan Forrest reviewed the Council Communication. He explained that as part of the Town's efforts to develop a Reclaimed Water System, several items must be in place prior to issuance of bonds to finance its construction. The first step is to change the Water Code requiring large turf facilities to utilize reclaimed water when it becomes available. He explained that proposed Code amendments mandate that all existing properties inside the Town's water service area that irrigate two (2) acres or more of turf utilize 10/01/03 Minutes,Town Council Regular Session 6 reclaimed water at the time that the Town has Reclaimed Water System within 200 feet of theirro ert . Mr. Forrest stated that new large turf areas would be required to extend the p p Y reclaimed water distribution system to their property and use reclaimed water regardless of the distance from the system. He reported that the Water Utility Commission previously recommended approval of the Code changes to the Council. In response to questions from the Council, Mr. Forrest explained that once Phase I and II are completed, the system will cover a large portion of the Town's service area. Once the project is complete, a new facility would be expectedto install an extension of the system to their p facility (similar to what is required in the potable system.) He also explained that once the new system is tested and ready to go, facilities would have 90 days to connect (with the possibility of a 60 day extension approved administratively if necessary.) If there were extenuating circumstances, the applicant could request more time fro f" e Town Council. Aft Mr. Forrest explained that if the facility did not meet the requirem- thei pr potable service J F could be discontinued. `' J }4or ... Jfi Mayor Loomis opened the public hearing. There being n..}° Beakers, hearing was closed. Ai* % Jl '',h,;;;;/ xi . a;45C .} . fir' MOTION: Council Member Abbott MOVED to A }.v}: h r;�:,.... v, nance (0)03-31. Council � 4-0. Member Johnson SECONDED the motion. Motion cai ,. y .. 4. PUBLIC HEARING—RESOL Jl :; ::::(R)03- ESTABLISH A w:i�r `i'ff. 'viiia f jj}:S:iriir:4iSi$ii:ii>rr.•'',3,'L;%i>;•.. �r ........J � ..r.+ : h` }::::.::: A RECLAIMED WATER GROUNDWATER PRESERVATION �.... T,,G.�:......�� RATE,AND TO INCREASE EXISTING. . ,: L�E�.',N,.,•'."�ATER RATES FOR THE ORO it .�.�. VALLEY WATER UTILITY}rJ f . J, `J J • pope' ---!'r`��•,;. V*, Water Utility Administratofhirley ttia,Tevie*,'V the Council Communication. She to6y gig. :r:::;. •�.•,.,.,r.F:%:,,r '�:•,. rF r }..7% tit ::.:::::.:... : ,.I. i •F$ ce of Intention to increase existing potable explained that the Resoluti� � F: �:�. �, •�,,. .` water rates, establish . :sound , r�r rr��r'reservation Fee and establish a Reclaimed Water Rate i, y:;..::t, .. .,;,.. ,st 20, 2003. She reviewed the public comments that was approved by •• �r'. 'f� ;�.:}. onl :� were received $ '} A t... r'`"'rr ro "`ryri� to those comments. Ms. Sengthen explained that if a e an Reclaimed S'�:} , ��: F;was not tt` tructed, the Water Utility would have to: step up work on bringing CAP tf ?'{" �' y ±`p" 1 for an assured water supply designation, revise the J ....r,,,;„;,,,; own, r. p Y �/�fiwL•:}':fi • Potable Water S yr.:; ;.;;.u.fr;r'lan, increase proposed capital improvements to existing ���� ssues, and replace reclaimed water resources. system to address ca:J� ,•.•� f�� p y�,....tin::: •/r JJ{ Ms. Seng reported that Potable Water Rates fund the operating and maintenance costs of the potable water system plus capital costs for existing system improvements. The recommended Potable Water Rates for a 5/8 inch by3/4 inch meter would be: • Monthly Base Rate= $12.30 o Tier 1 = $1.92/1000 gals. usage= 0— 10,000 gallons o Tier 2 = $2.55/1000 gals usage= 10,001 —25,000 gallons o Tier 3 = $3.25/1000 gals. usage over 25,000 gallons She explained that 90% of the Water Utility customers use the 5/8 inch by 3/4 inch meter with the average usage at 10,000 gallons per month. This would equate to an average monthly increase of 50 cents. 10/01/03 Minutes,Town Council Regular Session 7 Ms. Seng reviewed the Groundwater Preservation Fee proposal. She explained that: • Aquifers are declining at a steady pace. • Groundwater is a finite natural resource. • We have a responsibility to conserve groundwater resources for future generations. • Everyone who consumes groundwater has contributed to the depletion of the aquifer. ry • Everyone should contribute to the cost to bring renewable water to the Town in an effort to preserve groundwater. • Preservation Fee will finance delivery systems that will provide renewable water supplies. • Recommended Rate: All customers (potable and reclaimed) will be assessed the fee of 21 centser 1,000 gallons of water used. Cost for average resi•ent= $2.10 per month. p �-� ff .,, Ms. Seng also reviewed the Reclaimed Water Rate proposal exp „day o g that: • This will fund the operating and maintenance expense laimed system plus a portion of reclaimed capital costs. • RecommendedRate: Equal to Tier 1 of potable rate. ; '.. • Only reclaimed water customers pay. „''�, ' ,44:g404,2 r;J4 lif f ff •. rr' • After all existing golf courses are on the sy -:'.. ;� •t if;+ a •mmended that a 10% • �ii:;rf', lr iii . discount be applied. '{ ff� �i,f.. Ms. Sengexplained that all fees will be r . 4:v 'f .. an ann ` 'sis. She also reviewed p ,r yf�r.. %fJ..•• ��`?f, • • 77 fx charts depicting"Impacts to Customers" •s. '..- :, $ R ,.. s 'ith Other Cities and Towns "Who i s Pain for the Reclaimed S st ' r •:' µ' pl ained that any rates adopted by andPaying y r: • f the Council would become effec. . Nov - f` •frff r �r/f.� �� ,f. ,�:frl f. filfr ffik;':... ;;� f j f f f �f v Dr. Leo Leonhart, 11435 %;ging • Drive, "';:10,- Chair of the Water Utility Commission and Chairman of Renewa b' tt.N'. N•(” ” " '��� •.to ®'•' ��•� ,r , •committee stated that the proposed action „ 'fro/WA :� N<rj,: ! <. seta meant percentage of the Town's demand for would enable the Water Uti1� ,:�{.,., .• p g high quality, pota. : , N hat , being pumped for the aquifer. He stated that the Water Utility and the . fo :f,ve ..rr4., ily debated the fairness and relevance of alternative financingsc':.�4. for the p` *%;fit ani that the proposal represents their best efforts to provide r, a"fair and ba :+< '::: fapproac,;;; $He stated that the consideration should be for who benefits f ? r ;.:. r r. Leonhart urged the Council to adopt the reclaimed water and not necessari � ' ffr" g p Vii:. • � .,.;rte' ;.. proposal stating tha ff:v4 4positive measure. In response to questions from the Council, Mr. Forrest and/or Ms. Seng explained: p • Assured water supply is typically renewed every ten years,unless other factors (i.e. growth greater than projections) come into place. • Golf courses will typically use more water when on the reclaimed water system in order to leach additional salts out that are present in the reclaimed water. One local golf course has stated that they use about 15%more water now that they are using reclaimed water. • Must have reclaimed water rates in place in order for bonding to move forward. Customers will not be paying the rates for at least two years, so there is time to research numbers to see if any adjustments need to be made. 10/01/03 Minutes,Town Council Regular Session 8 • Reclaimed Water is not typically set upwith tiered rates. This acts as an incentive to Yp Y people who are not required to use reclaimed water to go ahead and access the system. • If the property owner requested water service from the Town, and they have an existing well on their property, they would be asked to abandon the well per State law and Arizona Department of Environmental Quality requirements as they do not allow interconnection of different systems. • Extra monies from the Groundwater Preservation Fee could be used to purchase CAP water, to build dams in the CDO wash to collect water to recharge the aquifer, etc. • No credits or compensation were given to golf courses in lieu of paying for potable water infrastructure. Mayor Loomis opened the public hearing. 10720 /4.0* N. Eagle Eye Place, disagreed with Dr. Leonha, �omment regarding the Bill Adler, g y •..r fact that it was unimportant who pays. He stated that commerc fr F; 0, can pass the increase p p Y �r onto their customers,but the homeowner can not absorb thos ,f: r.stsOIL ame way. He stated that it was a disproportionate rate to the homeown,:: . 1 charge t°Ito 1 percent, when it should be no more than 10- 15 percent. He stated t i0i'e felt that corn al imp* fee f:.. developments did not pay for themselves and that i., r+ ,� f.�r ,e always been calculated at an artificially low level. " Gordon Byrnes, member of the Water Util ,;•.,f'f mission � olf Course Superintendent f r�:rte,.. / ib is currently paying $1.92 for the El Conquistador Country Club, r :•f" �• �y,�r:. ,, untry per1 000 gallons of water used. He stated 14,,the;roiin ater Preservation Fee would add � ,,��,.:: 21 cents to that and the Reclaimed Water. Rat':::• ;: increase their cost another 46 cents per 1,000 gallons. Then there w o'u.•i:•:'uLY4 .t iona�. :;: Isincurred to treat algae l gae in ponds,higherh er -..•/4/,, • PH in reclaimed water, etc•5ate t whe considered, theyare looking at an 14/5,"A approximate increase of 0rI He . ',"; . enarios be revisited. f1 �hN T.f' io .ii nked the Town staff for their helpin understanding the Doug McKee, 1183r�frti � .i p : "' ° "`` f`" ff ero osals He stated that the incentive for investingin economics and f��.,. :. f<y��,;:,�, :. f� p the Reclaime sAMer S st'% <r-.:+ ri y to meet the State's requirements. He stated that one of those requi .~•:." ts is for "~ r development to show that they are mostly using renewable r,'•:.{,''r`•.fF "that everyone has to stabilize the groundwater levels andthere water resources.•��:���a:l so st�;�� f AthAge::r i`es if these requirements are not met. He also stated that new is the potential to •,4flnfi•.: development would cc` o a halt if reclaimed water or CAP was not put into place. Mr. McKee asked that more equitable shares be assigned to future developers as new development should pay for a greater portion of the costs rather than the existing customers. Mayor Loomis closed the public hearing. MOTION: Council Member Johnson MOVED to APPROVE Resolution(R)03-89 establishing a Groundwater Preservation Fee, establishing a Reclaimed Water Rate and increasing existing Potable Water Rates for the Oro Valley Water Utility as identified in Exhibit "A" of said Resolution. Council Member Rochman SECONDED the motion. 1 0/01/03 Minutes,Town Council Regular Session 9 DISCUSSION: Council Member Abbott commented that everyone wants to see the golf courses off of groundwater,but she was troubled with the rate structure. She stated that residents would not really be able to connect to the reclaimed water system and since they are paying for the system, don't they have a right to be connected to it? She also stated that she did not agree with the Tier system as it seemed to be punitive to residents and generous to commercial users since commercial users can pass fees on to their customers and residents can not. She also questioned why the Town couldn't just ban use of the groundwater. In response to a question from Mayor Loomis regarding connection to the reclaimed water system, Mr. Forrest explained that there was nothing that would restrict anyone from Y connecting to the system. He stated that as long as one met the State's standards for using it and applying it, then there would be no reason why anyone could not .iize the reclaimed { water if they chose to. " •r., Ark- Council • .ff r {� 6alJ Councit Member Johnson stated that the reclaimed water rat .l ...large turf areas (2 acres and above) which would include Town parks, scho e.,,� ,.ygrounc �4w�f .i He stated that the Town and the school could onlypass this on b as r• g taxes etc. ,',f .':s that golf Y F .��.� : + courses were easy targets; however, the golf course ` �'�'ide of sales to°�revenue and a quality of life for the Town's residents. He also not i • ' ,, ;.`o live in the desert and water is relativelycheap compared to other areas of the coup •y {`; e stated that the proposals have „f been studied extensivelybythe Water Util' „i ommissio <} `r r ry he proposal represents a � ; �, p p p He stated that the Town will con .. 404,,, ate tr l ter rates. balance. .. -•„�,�,. 4*(4%, 'r••� ������� r� ��• ring in additional water into the Council Member Rochman stated it is certai {:: g { f'"', y ben' . �.: Town. He also stated that there/� � •� , f o the Town brought about from those 33 people that utilize the golf co : ; y ` f Loomis thanked th- � ;` , ,' ' fission staff and the consultant for their Mayor �.y r�:� r....:$ ��° ,,::i h Council identified workingtowards a Reclaimed efforts on the project. N e sta�t� y :�t the'o Water System as ,,,t " ' `' ` Vi,4,ted y rr. � �� :. r4. that the Commission, staff and consultant have worked hard t. i go:40J•� ” ,r~ g � ' `�:•r� fo f system, a good cost to operate the system, how to 4- adjust those r :° o the pub nd the users and how it will be paid for. rs, ,. MOTION CARR i. — ' ''�•�� ~" •��th Council Member Abbott opposed. 1514/f': Mayor Loomis recesseshe meeting at 9:40 p.m. The meeting resumed at 9:50 p.m. 5. PUBLIC HEARING—ORDINANCE NO. (0)03-32 AN ORDINANCE TRANSLATING THE ZONING FOR THE NEWLY ANNEXED AREA COMMONLY KNOWN AS AREA "B" FROM PIMA COUNTY ZONING DESIGNATIONS TO TOWN OF ORO VALLEY DESIGNATIONS AND AMENDING THE TOWN OF ORO VALLEY ZONING MAP: AND REPEALING ALL ORDINANCES IN CONFLICT HEREWITH Community Development Director Brent Sinclair reported that on April 7, 2003 the Town annexed 654.7 acres commonly known as "Area B". He explained that in accordance with State Statutes, the Town is now required to translate the zoning on the annexed properties ..+ 10/01/03 Minutes,Town Council Regular Session 10 from its original zoningdesignation to the closest comparable Oro Valley zoning designation. g g He explained that approval of Ordinance (0)03-32 would translate the zoning of seventeen (17) areas and the inclusion of specific conditions would insure that specific rights are maintained on articular properties. Mr. Sinclair also explained that the previous adoption of p Resolution (R)03-68 by the Town Council in August, 2002 would ensure that livestock rights would be maintained on properties in the newly annexed area. In response to a question from Council Member Abbott, Mr. Sinclair explained that the property owners that were directly affected were notified of the translational zoning as required byState law. Property owners outside the area were not notified; however, if it were q a rezoning issue, then all property owners within 600 feet would have been notified. Mayor Loomis opened the public hearing. ;f>;: • Don Laidlaw, Laidlaw Consultants, 2841 E 3rd, stated that therq $.�.�: ,:•.��;�f , echnicality involving a ,,f� ... property south of the rear service area of the shopping centerc.:"esP ± e southeast corner of Magee. He explained that two properties are separate. '•;a 20-foo ! y :qty alley right-of- way. He stated that the RS zoning contains a provision requires a 20-f etback from an alley, alongthe sideyard. He explained that the,,, , 'pct rf , contain some some areas of p pr,,,,Q, y floodplain, some areas of vegetation, and the developable::4),`{ f the property is very narrow. explained that a 20-foot setback would re"' F +; Mr. Laidlaw :���•.: :`:e developable area for a 20-25 foot ma +' : . He sta :� s� ...t the CountyTR zoning only building down to a depth of required a 7-foot side setback and al ;,N •. "0 '` 4 :; ('� yard 'Y+�� + e Ad � �trator to reduce that down to Laidlaw stated that he wante � .�`m :- ` 4k ter of record, and the remedy for zero. Mr. just ,�.�,�. seek a varian c - e . and of Adjustment or to apply for a the property would be either to , �vf,,,.:+.:;. .�►..be futtit' e then commended the staff for all that i,•dasiOar rezoning for the property somet �� ;���..�:; they did to carry out the ann ;r - n ,cess. tol, Mr >. :€:, �,�+.fry:. A ,,,1?5::,, Mayor Loomis closed the a of.` x r"" :. rN f �, ff 4 ' ---' 'pi, "` Wirt,•` n MOVED to ADOPT Ordinance (0)03-32, translating MOTION: Cou F �•,.�• �: � x :a Oro Valleyzoningdistricts for"Area B" as the zoningfroAN,-�#�••"� a Co �•':�o the u��vvn of annexed by ( nce (0)0`.., adopted April 7, 2003. Council Member Johnson `F Zvi%:!:r+:. rat, ;in carried, 4—0. 444,k,, ,,,,,0 SECONDED tff.�.'"��Son. COUNCIL REPOI .4 `o reports. TOWN MANAGER'S REPORT—No report. DEPARTMENT HEAD REPORTS—No reports. CALL TO AUDIENCE—No speakers. ADJOURNMENT MOTION: Council Member Johnson MOVED to ADJOURN AT 10:05 p.m. Council Member Abbott SECONDED the motion. Motion carried 4—0. 10/01/03 Minutes,Town Council Regular Session 11 Respectfully submitted, Roxana Garrity, CMC Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct c of the minutes of the re regular session of the Town of Oro ValleyCouncil of Oro Val %rr Arizona held on the____! g : day of October 2003. I further certify that the meeting was d and held and that a :ci„..,..1:01.10101-11icam,,F.{iii}.,q f'F ..re:.uorum was resent �. ":`$.ri:"•�'"`ti... fi.�`"h ffr i �t ffN$lDated this day of /AV .p,,,.rtl " r .nor^ w{• ��::.rf�':vf.4�:��V Kathryn E. Cuvelier, CMC ,,;;;,fr r::.: ,,:t.2.,,,,.. 111.1.!;!.,!1:. Town Clerk �r� , �:k....,. v,;:osi, -1060,11P Y,stiff le*",„4,4"10,.. f,ffNr,r 1*511:10:11.1 � ,;.'•: 111*"6Nali$Gly ; �•y"/••:f.::.✓/.•�'.�4�;:;: 'f+S+rtr•S'v;?:i.//ff,,���-rf,{$,/^.:;,!4<;$. r.'rfr•{;Y: ,,,,„„,,:,,: 7jf,••''•�5 ir 3,h r$f f; j f$i�J f,Y••a ii t>.••::. VP"'• +�y:�f..;r¢^+•. ' +$Yj$l.{:{ii'!li.r.+�$f�;Y.':iiii,... ,G�,�$ rf,r$!i. Yr"$�Y,r$'$`+�:Yfi$i�:+% NY£N•:y. Y .'y.01:::,, ,,.' r.$xi•:;. �;jr',:r;5;`.�'#f,.�r�•f3:�::',/,i:i:r%{t V�{;;{'�ft��$;`: q Y/t!.::�:.{$a.,0 $.f, +f+•r" `f•,ilr:/.. rf�•r'�ffr`•$rf�i:>T/£r!%'..�$:f•:,,r��.,�Y�;$.•••. r,�ii:.,��li rr�;;F^:{",I'+•7,,.•,'•>i/:f�fi•,'r$:;;:.: '''';:-:?,,,,,E,7 :j•',.G L IP,+r,•:,'04 /rf`r•f r''S. 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CO N N c63 N o O� o W k< N o o C) N CO co o N O N o O.) 7) O" W 01 N -1, o „A c:.:) c:;:) -, O N C5) CO C31 O" k< O O C.71 0 0 -1 N O� r+ o ,.< ._,. o 0 o N W W CJ1 00 O- -3 -p ,.< N N cn ID 0 o co 00 ED (D TOWN OF ORO VALLEY ryOUNCIL COMMUNICATION MEETING DATE: October 15,2003 TO: HONORABLE MAYOR& COUNCIL FROM: Robert Jacklitch Project Manager, Oro Valley Water Utility • SUBJECT: Resolution No. (R) 03-90 A Resolution of the Town of Oro Valley, Pima County, Arizona Authorizing and Approving a Contract with Westland Resources, Inc. for Professional PP Engineering Design for the El Con Booster Station Upgrade. SUMMARY: This projectprovides professional engineering design to upgrade the El Con booster station. The design includes replacing the existing pumps, constructing a control building, improving telemetry with S.C.A.D.A. (supervisory data acquisition), and approximately 1500 linear feet of 8-inch main. The El Con facility is located control and installing q east of the Hilton El Conquistador in La Reserve. As part of this project,the Utility's Crimson Canyon booster station will be abandoned and relocated to the El Con site with new pumps, controls and piping. These improvements are required because: 1.The site needs extensive structural repairs. 2.The existing pumps do not provide fire flow. 3.TheP roperty prohibits building a new pump system while keeping the existing pumps operating, as new construction is in progress. ThisJ ro'ect will be designed in accordance with the Oro Valley Water Utility standard specifications, American Water P Works Association and Tucson Water standards. In addition, the project is identified in the Oro Valley Water System Master Plan 2003 and funding is available in the current year's budget. .`he Oro ValleyWater Utility (OVWU) requested Statement of Qualifications from multiple engineering firms. The OVWU staff rated the firm's capabilities on project understanding, approach, project team and firm's capabilities. Staff selected Westland Resources, Inc. with a negotiated contract fee of$138,500. FISCAL IMPACT: Funds are identified in the 2003-2004 year budget. RECOMMENDATIONS:P Staff respectfullyrecommends award of this contract to Westland Resources,Inc. through the adoption of the attached Resolution(R)03- 0 ATTACHMENTS: EXHIBIT#1 Resolution No. (R)03- 90 EXHIBIT#2 Contract Agreement EXHIBIT #3 Engineer's Proposal EXHIBIT #4 Project Map SUGGESTED MOTION:The Mayor and Council may wish to consider one of the following motions: I move to approve the Resolution (R) 03-90 Authorizing and Approving a Contract with Westland Resources, Inc. for Professional Engineering Design for the El Con Booster Station Upgrade. Or I move to /4,- // %. Project Ma .er ate Utility Dir for Town Manag-r EXHIBIT #1 LEY A L, ,) —:-Nigr,-:,,----- -- , - -d - 1b1 Resolution AIDED'0' RESOLUTION NO. (R) 03- 90 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, PIMA COUNTY, ARIZONA AUTHORIZING AND APPROVING A CONTRACT BETWEEN THE TOWN OF ORO VALLEY AND WESTLAND RESOURCES, INC. FOR PROFESSIONAL ENGINEERING DESIGN FOR THE El CON BOOSTER STATION UPGRADE. WHEREAS, the TOWN OF ORO VALLEY is a political subdivision of the State of Arizona, and pursuant to Article 13, Section 7 of the Arizona Constitution, is vested with all rights, privileges, benefits, and is entitled to the immunities and exemptions granted municipalities and political subdivisions under the Constitution and laws of the State of Arizona and the United States; and WHEREAS, the Town requested a professional engineering design to replace the existing booster pumps, relocate the Crimson Canyon booster station, site improvements and approximately 1,500 linear feet of 8-inch main. WHEREAS, it has been determined that it is in the best interest of the Town to enter into this Contract, attached hereto as Exhibit 2 and incorporated herein by this reference, with WestLand Resources, Inc., and that Mayor and Council of the Town of Oro Valley, authorize and approve the Contract. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that the Contract (attached hereto as Exhibit 2) between the Town of Oro Valley, Arizona, and WestLand Resources, Inc. is authorized to be signed. BE IT FURTHER RESOLVED that the Mayor and any other administrative officials of the Town of Oro Valley are hereby authorized to take such steps as are necessary to execute and implement the terms of the Contract. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, .Arizona thisO c t o b e r day o f 15th , 20°3 . TOWN OF ORO VALLEY Paul H. Loomis, Mayor ATTEST: Kathryn Cuvelier, Town Clerk APPROVED AS TO FORM: Mark Langlitz, Town Attorney Ex_H113-yri, #2 0 Av" :erit4,41, fp A i, 4 • • YDED*0" { b 4-_.';� 4"• c •}•`� May .rr °t- ��at�tt,';�;r+c��`f��y�Z����"'G'�e'r-r�•.i t, 4`sr•�x K 6 X01? *l. o+. „,'ea •4r'- �'+'si:T'�1r x.'1.5:3a'��aa�a�Yyx.Y+y. J � !•' � f. ..r t q--lt t. 1.':.1 r - - • ,` 4.� ,jn, G•fes t/^3 efr ‘11bArc., Tei . ''i^e�w " i �^�� 43;7, i .I..fQ�]�,y.''Y+`}may dry �E ! 1'a-✓ —611 '�` ?X�r}••- f u "° :.7Y-r°.tlrn'1�7, fi Y' .i '-".y •f �."Y.4=•!.%{��-��t�/�.A'tr.uGrV..�+/.L-tf.'�� 00, _ \ID TOWN OF ORO VALLEY ORO VALLEY WATER UTILITY DEPARTMENT 11,000 N La Canada Drive ORO VALLEY, AZ 85737 (520) 229-5016 CONTRACT AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES PROJECT TITLE: El Con Booster Station Upgrade PROJECT NO.: OV 20-05-03 This contract is made and entered into byand between the Town of Oro Valley, a municipal Corporation(the "Town") and Westland Resources,Inc. (the"Engineering Consultant"). WITNESSETH: WHEREAS, the Mayor and Town Council/Town Manager of the Town of Oro Valley are authorized and empowered by the revisions of the Town Code to execute contracts for Professional Services. NOW THEREFORE, for and in consideration of the mutual covenants and conditions hereinafter contained, it is agreed by and between the Town and the Engineering Consultant as follows: SECTION I—DESCRIPTION OF PROJECT This project: See Exhibit 3 attached. SECTION II—SCOPE OF SERVICES See attached scope of work from Westland Resources, Inc. Engineering dated August 14, 2003. 1 Eng Contract Prof Services OVWU 030703 4:00:00 SECTION III—PAYMENT SCHEDULE was utilized for this contract. For services described in Section II of this Agreement, the The negotiated fee process Town shall pay the Engineering negotiated for one hundred thirty eight thousand five hundred and 00/100 g fee as unPayment 138,500.00 ). P ent shall be made monthly on the basis of progress reports. An Application and Certification for Payment Sheet must be provided. Engineering Consultant must provide a clear, detailed invoice reflecting items percentage being billed for, a summary sheet showingercenta e of work completed to date, amount/percent billed to date and tasks within the project with backup support documentation. Work schedule updates will be current status of all included in the monthly progress payment reports. SECTION IV—PERIOD OF SERVICE Following receipt of a Notice to Proceed with the work, the Engineering Consultant shall complete all services described in Section II within 90 calendar days after Notice to Proceed is issued by the Town. In the event delays are g experienced beyond the control of the Engineering Consultant, the completion date may be extended by mutual agreement between the Town and the Engineering Consultant. SECTION V—APPROVALS All work shall be subject to approval by the Oro Valley Water Utility Director or his designee. rin Consultant agrees to exercise the skill and care which would be exercised by professional engineers Engineering gr' performing similar services at the time and in the locality. If failure to meet these standards results in faulty work, g En ineerin Consultant shall undertake at its own expense the corrective adjustments or modifications. Engineering SECTION VI—REPORTING Written monthly reports,re orts, tog ether with updated work schedules, will be made by the Engineering Consultant in the format prescribed by the Town. These reports will be delivered to the Town no later than the fifth day of each month. When requested bythe Town, the Engineering Consultant will attend Council meetings and provide finished documents including correspondence,ondence, supporting charts, graphs, drawings and colored slides for Council action. SECTION VII—LIABILITY See Attachment A SECTION VIII—AMENDMENTS Whenever a changescope in the of work is determined to be necessary,the work will be performed in accordance with the Contract provided. Before a change in the scope of work is started, a Change Order(s) shall be executed by the Town and Engineering ineer the En in Consultant. Additions to, modifications of or deletions from the project may be made and compensation to bepaid to the Engineering Consultant may be adjusted accordingly by mutual agreement of the the g contracting parties. It is agreed that no claim for extra work by the Engineering Consultant will be allowed by the Town except as provided, nor shall the Engineering Consultant do any work not covered by this agreement unless the work is authorized through a Change Order. All additional work, when authorized by executed Change Order(s), shall for bya fee as mutuallyagreed upon by the Town and Contractor. The aggregate total of any Change be compensated Order(s)shall not exceed 20%of the original Agreement unless specifically authorized by the Town Council in writing. � TIME IS OF THE ESSENCE for this Contract. When a contractor submits a request for a date extension for which p work must be completed in a contract, a Contract Change Order should be initiated outlining the reason for applying for the extension and the dropdead date the work will be completed. The language "TIME IS OF THE ESSENCE" 11 must be written into n o the Change Order. If the Change Work Order is agreed to and signed by the Town and the Contractor, it binds the contractor to complete the work by the extended date designated in the Contract Change Order. 2 Eng Contract Prof Services OVWU 030703 4:00:00 f 1 The Town can then file suitagainst the contractor if the work is not completed by the agreed upon date. If there is more than one extension is agreed to, each extension should follow the same procedure. SECTION IX--TERMINATION rin Consultant agree to the full performance of the covenants in this Agreement, except The Town and the Engineering gr' that the Town reserves the right, at its discretion, to terminate or abandon the service provided for in this Contract or � nt abandon anyportion of the project for which services have been performed by the Engineering Consultant terminate or as follows: A. In the event that the Town terminates or abandons the services or any part of the services provided, the Town shall notify Engineering En ineering Consultant in writing and, immediately after receiving such notice, the Engineering Consultant shall discontinue advancing the work under this Contract and shall proceed to close g g operations. B. Upon termination or abandonment, the Engineering Consultant shall deliver to the Town all drawings, notes, calculations, sketches and other materials entirely or partially completed, together with all unused materials supplied by the Town. C. The g En ineerin Consultant shall apprise the work he has completed and submit his appraisal to the Town for Engineering evaluation. D. The Engineering Consultant shall receive as compensation for services performed through the date of such � g termination or abandonment, a fee for the percentage of work actually completed. This fee shall be a percentage a of the Engineering Consultant fee described in this Contract under Section III and shall bein the amount mutuallyagreed to between the Engineering Consultant and the Town. The Town shall make this final paymentwithin sixty (60) days after the Engineering Consultant has delivered the last of the partially completed items. SECTION,X—LIQUIDATED DAMAGES If the work to beP erformed by the Engineering Consultant under Section II of this Agreement is not timely completed,the Engineering Consultant shall pay to the Town $500.00 as liquidated damages for each day the work remains incomplete � g after the scheduled completion date. This amount is agreed upon because of the impracticability and extreme difficulty of ascertaining the actual damages the Town would sustain. The scheduled completion date for terminating liability for liquidateddamages des shall be 90 consecutive days from the effective date of Town's Notice to Proceed to Engineering g Consultant. For thePurP ose of determining applicability of liquidated damages (Section X), completion time shall be extended only if delay in completion letion of the work by the Engineering Consultant results from an unforeseeable cause beyond the control P and without the fault or negligence of the Engineering Consultant. SECTION XI—ARBITRATION OF DISPUTES Any disputearising under this contract that is not settled by the Town and the Engineering Consultant may, upon mutual agreement of the parties,be decided by an Arbitration Board composed of a representative of the Town,a representative of gr the neer En ' in Consultant and a representative mutually acceptable to the Town and the Engineering Consultant. The Engineering Town, however, reserves its rights as set forth in Arizona Revised Statutes, Title 12. The Engineering Consultant shall continue to render all services requested in this Contract without interruption, notwithstanding the provisions of this section. Nothing herein shall be deemed to require arbitration except at the Town's discretion. SECTION XII—OWNERSHIP OF DOCUMENTS All documents including, but not limited to, tracings, drawings, original mylars, estimates, fieldnotes, investigations, � Y desi anal sis and studies which are prepared in the performance of this Contract are to remain the property of the 3 Eng Contract Prof Services OVVJU 030703 4:00:00 Town The Engineering Consultant shall furnish the Town, upon request, originals or copies of technical specifications and copies of all documents listed above. The Engineering Consultant shall endorse by his professional seal all plans and engineering data furnished by him. SECTION XIII—NO KICK-BACK CERTIFICATION The Engineering Consultant warrants that no person has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee; and that no member of s g the Town Council employee or any of the Town has an interest, financial or otherwise, in the Engineering Consultant firm. For breach or violation of thiswarranty, the Town shall have the right to annul this Contact without liability or, at its discretion, to deduct from the Contract Price or consideration, the full amount of such commission, percentage, brokerage or contingent fee. SECTION XIV—CONFLICT OF INTEREST This Agreement is subject to the provisions of A.R.S. § 38-511 which provides in pertinent part that the state, its P olitical subdivisions or anydepartment of either may, within three years after its execution, cancel any contract, withoutty enal or further obligation, made by the state, its political subdivisions, or any of the departments or P person agencies of either if anysignificantly involved in initiating, negotiating, securing, drafting or creating the � Agreement on behalf of the state, its political subdivisions or any of the departments or agencies of either is, at any time, while the Agreement or any extension of the.Agreement is in effect, an employee or agent of any other party to the Agreement in capacity or a Contractor to any other party to the Agreement with respect to the subject matter of gr' any P tY the Agreement. SECTION XV—ASSIGNMENT This Contract shall not be assignable except at the written consent of the parties, and it shall extend to and be binding upon the heirs, executors, administrators, successors, and assigns of the parties. The Engineering Consultantassign money maydue to him under terms of this Contract to a banking or lending institute. The Town shall assist the Engineering Consultant in performing the assignment by testifying to the progress of the work as may be required. 11 4 Eng Contract Prof Services OVWU 030703 4:00:00 IIIN WITNESS WHEREOF, theparties have hereunto subscribed their names this day of 20 . I'OV'JN OF ORO VALLEY: ENGINEERING CONSULTANT: : /' By: By: ku-PriCiA,Pile2..dei,Lifj, Mayor Vice-President • Date: Date: 9//c„,"0..s ATT : g rp orat.en) .41 Secretary ATTEST: WITNESS (If individual or Partnership) Town Clerk APPROVED AS TO FORM By: Town Attorney Date: State of Arizona ) ) ss. County of ) before me this /1i dayof I�)4&P, 20 6.3 by SUBSCRIBED AND SWORN � 'd who is known to me or has satisfactorily been identified as the Vice-President, and by 7/W66 A. � ��e�' as the Secreta� ( whois known to me or has satisfactorily been identified Secretary, both as duly Hark�' �--����authorized agents to sign on behalf of n� � ,j�e6, to bind and obligate the Engineering Consultant. OVItha c;f- (-44z/?dez,(2). Notary MyCommission Expires: April ff,, 0106k •.........,.............‘,..,..„, ,z4`',411- ..t*,i, DE.: *.. . L. LANDES i. yti N01.,, .` P UBLiC-ARIZONA et‘4.1110:4.; . F,.." • COUNTY My c ,., ,A.,,r. 6, 2006 5 Eng Contract Prof Services OVWU 030703 4:00:00 t a ATTACHMENT A The Engineering agrees Consultant to obtain insurance coverage of the types and amounts required consistent with the coverage limits shown below. Coverage Afforded Limits of Liability Workmen's Compensation Statute Employer's Liability $100,000 Comprehensive General $1,000,000-Bodily Injury Liability Insurance Combined Single Limit (including blanket contractual $100,000 Property Damage and premises/operations) Professional Liability Insurance $500,000(Minimum) Combined Single Limit Engineering Consultant will provide satisfactory certificates on the required insurance coverage before beginning work. All The g g policies will contain an endorsement providing that written notice be given to the Town at least thirty(30) calendar days prior to termination, cancellation or reduction in coverage policy. Insurance policies shall remain in force until all work has been completed and the completed project has successfully fulfilled its warranty period. If a policy does expire during the life of the p P Contract, a renewal certificate of the required coverage must be sent to the Town of Oro Valley not less than five (5) workdays prior to expiration date. Each certificate shall include project description, project number and the signed acknowledgement oft e insurance company. The Town of Oro Valley will be included as an additional insured on all policies except Worker's Compensation and Professional Liability. Policies for General, Automobile, and Excess Liability are primary over any insurance available to the Town and as to any claims resultingfrom the Contract,it being the intention of the parties that the insurance policies so effected shall protect both parties and be primary coverage for any and all losses covered by the described insurance. In regard to Professional Liability, Engineering Consultant agrees to indemnify, defend, and save harmless the Town of Oro Valley, Mayor or and Council, appointed boards and commissions, officials, officers, employees, individually and collectively, Y from all losses, claims, suits, actions, payments and judgments, demands, expenses, attorney's fees, defense costs, or actions of anykind and nature resultingfrom personal injury to any person, including employees of the Engineering Consultant or of any subcontractor employed the Engineering Consultant(including bodily injury and death)or damages to any property, arising or by alleged to have arisen solelyout of the negligent performance of the Engineering Consultant for the work performed. Engineering g Consultant agreesi , defend and hold harmless the Town of Oro Valley, its Mayor and Council,appointed boards and to indemnify, commissions,officials,officers, employees,individually and collectively,against any an all claims arising out of errors,omissions or negligent acts in the performance of services by the Engineering Consultant. The amount and type of insurance coverage requirements set forth in the Contract will in no way be construed as limiting the scope of indemnity in this paragraph. In regard to General,Automobile,and Excess Liability,the Engineering Consultant agrees to indemnify, defend and save harmless the Town Mayor of Oro Valley, its Ma or and Council, appointed boards and commissions, officials, officers, employees, individually and collectively from all losses, claims,suits,actions,payments and judgments,demands, expenses, attorney's fees,defense costs, or actions of any kind and nature resulting from personal injury to any person,including employees of the Engineering Consultant or any subcontractor employed by the Engineering Consultant (including bodily injury and death) or damages to any property, alleged to have arisen out of the negligent performance of the Engineering Consultant for the work to be performed arising or g hereunder, exceptany injury in'ur or damages arising out of the sole negligence of the Town, its officers, agents or employees. IT IS THE INTENTION OF THE PARTIES to this Contract that the Town of Oro Valley,itsMayor and Council, appointed boards and commissions, officials, officers, employees, individually and collectively, are to be indemnified against their own negligence unless and exceptnegligence that is found to be the sole cause of the injury to persons or damages to property. The amount and type of insurance coveragerequirements uirements set forth in the Contract will in no way be construed as limiting the scope of indemnity in q this paragraph. 6 Eng Contract Prof Services OVWU 030703 4:00:00 a , CERTIFICATE OF INSURANCE R CASUALTY COMPANY, Bloomington, Illinois 1:4449"fisTATg t E STATE FARM FIRE AND ( STATeFAR0 STATE FARM GENERAL INSURANCE COMPANY, Bloomington, Illinois 0 STATE FARM FIRE AND CASUALTY COMPANY, Scarborough, Ontario ti7.:5'?',7,7,,. 0 STATE FARM FLORIDA INSURANCE COMPANY, Winter Haven, Florida AN ❑ STATE FARM LLOYDS, Dallas, Texas insures the wing policyholder for the coverages indicated below: Name of policyholder WESTLAND RESOURCES, INC. Address of policyholder 2343 E BROADWAY BLVD, STE 202, TUCSON AZ 85719 Location of operations Description of operations ENGINEERING & ENVIRONMENTAL CONSULTING --..... .....- •-- 111.11.. The policies listed below have been issued to the policyholder for the policy periods shown. The insurance described in these policiesi is subject to all the terms exclusions, and conditions of those policies. The limits of liability shown may have been reduced by any paid claims. i POLICY PERIOD L.- LIMITS OF LIABILITY 1 POLICY NUMBER TYPE OF INSURANCE Effective Date ; Expiration Date (at beginning of policy period) Comprehensive 1 BODILY INJURY ANO- 93-B5-6005-0 1 Business Liability 03/17/03 i 03/17/04 PROPERTY DAMAGE This insurance includes: 0 Products-Completed Operations i ® Contractual Liability ❑ Underground Hazard Coverage Each Occurrence $ 1,000, 000 I El Personal Injury ISI Advertising Injury General Aggregate $ 2,000,000 ❑ Explosion Hazard Coverage o Collapse Hazard Coverage Products—Completed $EXCLUDED El Operations Aggregate ill 1 1 POLICY PERIOD BODILY INJURY AND PROPERTY DAMAGE EXCESS LIABILITY Effective Date ; Expiration D (Combined Single Limit) B4-0192-5 ' N Umbrella 10/26/02 10/26/03 Each Occurrence $ 2,000,000 i O Other Aggregate $ 2,000,000 Part I STATUTORY Part 2 BODILY INJURY Workers'Compensation and Employers Liability , Each Accident $ Disease Each Employee $ Disease- Policy Limit $ POLICY PERIOD LIMITS OF LIABILITY POLICY NUMBER TYPE OF INSURANCE Effective Date i Expiration Die (at beginningof policyperiod) I , r ..._.____ - - TTA, r. . Ty ........_ 1 THE CERTIFICATE OF I;iStJRANCE IS NOT A CONTRACT OF INSURANCE AND NEITHER AFFIRMATIVELY NOR NEGATIVELY AMENDS, EXTENDS OR ALTERS THE COVERAGE APPROVED BY ANY POLICY DESCRIBED HEREIN. If any of the described policies are canceled before its expiration date, State Farm will try to mail is Y written notice to the certificate holder 30 days befo e Name and Address of Certificate Holder cancellation. If however, we fall to mail such noti , no o ligation or liability will be imposed on State ORO VALLEY WATER UTILITY DEPARTMENT Far or it gents or representatives. C/O ROBERT JACKLITCH i 11000 LA CANADA DR. _ — ORO VALLEY, AZ 85737 SsgnatureofAu 1 r.,. :;0. - . . .,�- CERTIFICATE,,,..„,...,--,- .--,-,,,..—...........w........e .,.............. i • OF INSURANCE wiL� NOT SE �IINCEL�D Oji.GTN ASRESPECTS THE INTEREST OF THE CERTIFICATE HOLDER TE HOLDER NAMED BELOW, EU: SUCH INSURANCE TERMINATED WITHOUT GIVING 10 DAYS PRIOR WRITTEN NOTICE TO THE CERTIFICA N.THIS CERTIFICATE OF INS EVENT SHALL THIS CERTIFICATE SE VALID MORE THAN 30 DAYS FROm THE DATE vMpt1"'f II DQ E S NOT CHANGE THE COVERAGE PROVIDED BY ANY POLICY DESCRIBED BELOW. =u---� tfa V v 4 05/26/03 T U 15:63 FAX NC Policy No. 93- F E�$3�a pas) 1 'WI MIF ADDITIONAL INSURED ENDORSEMENT Owners, Lessees or Contractors (Form B) /PUY PAN itt� t Polio No.: 93-B5-6005-0 Named Insured: WESTLAND RESOURCES INC Name of Person or Organization: OR° V TZEY WATER UTILITY C/O ROBERT JACKLITCR 11000 N ICANRDA DR O c VALLEY AZ 85737 • WHO IS AN INSURED, under SECTION it DESIGNATION OF INSURED, is amended to include as an insured • thep er'son or organization shown above, but only with respect to liability arising out of your work for that insured by or for you. I I i Fe.6524 printp,a in U,S Q (i'1 ) 1 • r--BSEP.18.2003,. 2:41 PM__ - w NO.170 P.1 1 I CERTIFICATE OF LOP ID aDATE(MMI Dr, Y1r1 094W03 PROpuceR THIS CERTIFICATE IS ISSUED ASA MATTE"OF INFORMATIO ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 3tuc cey Ins z Assoc Agenoa.•s HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR P.O. lox 7020 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW ' ,nlx AY 05011-7020 40: 602-264-5533 nix:602-279-9336 INSURERS AFFORDING COVERAGE MAIC# INSURED MNauRER A; Securit 1r�s Co of Hartfoxci INSURER a • tland Resources Inc IN uRER c; 343 E Broad�a a. - Tucson AZ 65719 MNS R. �t .*� .,.� INSURER E' COVERAGES .• THE PQLIcIES OF INsURANCL LISTED BELOW HAVE BEEN ISSLJEP TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.^OTWITHSTAN NQ ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH'Tills CERTIFICATE MAY DS E ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN Is SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE I.IMITB SHOWN MAY HAVE BEEN REDUCED PY PAID CLAIMS, LTR INsRfl TYPE OF INSURANCE POLICY NUMBER DA _ M••Y iv D O e 1 -1.b LIMITS DENERAL LIABILITY F.AcH OCCURRENCE S OOMMFRCIAI,QR�ERAL t�ll►HILITY ._' PR M13ES�Qoounllce) CLAIMS MADE 7 occuR i 1 I i :'- _ - MED p.tp(Any on.person) $ -,... _. rt PERSONAL&ADV INJURY S GENERAL A13 EGAT� $ G N'4 AGOReGA'fE LIMIT APPLIES PER; PR DUCTS-ooMpIOP AGO ; ,-,--,---.:=1- PPOLICY 7 R LOC PP - s ----.1 AUTOMOBILE LIABII-M'Y COMBINED SINGLE LIMIT ANY AUTO (Eq occldpr}t s AI-I.owNEp Auros ~ �---,� ECIIEPIJLPer (Per EO AUTOS p*IPopo-y IN�INJURYtian) HIRER groe - BODILY INJURY NON-OWNED AUTOS (F r acold.np PROPERTY DAMAGE s (Par g4ddefill UARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO ----- — _ OTHER THAN EA ACC AUTO QALY' AGG $ EXCESS!LIMISRELI.A LIABILITYPgCM OCCURRENCE $ OCCUR Ei CLAIMS MADE ARCRECATE $ $ opLicTiolLE RETENTION $ _ $ IOR(pS COMPENSATIoN AND MPLOYERS'UAQILI'Ty TORY his ER-, ANY P�RQ��ppRI�R/PARTNEI XECI.fTIv E I,EACH J�COIL)ENT s OFFiC�N1pM1�1=R©c+C>_UpEp? `--� - —- - E,�,DIBEABE-EA EMPLOYE ; I�rvyn� d0icrI .under - sRE�IAL PROVISIONS b•Iaw E.L.DISE-SSE-POLICY LIMIT $ DTP!R A Prof Liability AEE0229435 02/26/03 02/26/04 2000000 2000000 per claim aggregate I!ScRIPTIAN Of oERRATIONS I LOCATIONS I vRKICLES 1 EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS Professional Liability - Claims Made - 4'35000 deductible , Retro date 2-26-97 Re: E . Con Booster $tati.on Upgrade/ORT Project No. ORT 20-05-03. *Except 10 days for non-:aym•nt of premium. CERTIFICATE HOLDER CANCELLATION MS. _.�- �v mow► _ _. O1tOVA-2 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION Town of Oro Valley DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL *30 DAYS WRITTEN Oro Valley Water utility Dept. NOTICE To THE CERTIFICATE HOLDER NAMED To THE LEFT,BUT FAILURE TO 00 S0 SHALL Bob Jacklitch 1 00 N itch Drive IMPo E NO ODLIDATIQN OR LABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR Oro Valley AZ 85737 REPRESENTATIVES. AUTHORIZED REPRESENTATIVE -� � 111Y N .��. aT war CoRp 25(2061/08) 4)ACORD CORPORATION Certificate of Insurance SCF ,` � SOUTHERN TEAM (520) 292-4000 09/09/03 5 workers'compensation insurance Name of Insured: WESTLAND RESOURCES INC 2343 E BROADWAY BLVD Certificate Mailed To: STE 202 TUCSON AZ 85719 6007 TOWN OF ORO VALLEY Date Issued: 09/09/2003 1100 N LA CANADA DR Certificate Number: p 013 6 ORO VALLEY AZ 85737 Policy Number: 285664 Origin Date: 02/27/1997 Expiration Date: 02/01/2004 12 :01 A.M. Liability (000 omitted) 1,000/1 ,000/1 ,000 Description of Operations: CONSULTING WORK @ EL CON BOOSTER STATION UPGRADE OV PROJECT # OV 20-05-03 This Certificate is issued as a matter of information only and confers no rights upon the certificate holder. This certificate does not amend, extend, or alter the coverage afforded by the policy listed hereon. This is to certify a workers' compensation policy has been issued to the insured listed hereon and is in force for the period referenced. Certificate Issued To: 84.4",1"4.L., TOWN OF ORO VALLEY Greg Hermie 1100 N LA CANADA DR Authorized Representative ORO VALLEY AZ 85737 61-004 02/27/03 EXHIBIT #3 1..EY i4/,, 1/4-) , Ac irgOksi:044i1A% 0,, /47- ,,Vii, , ._,..-v , >-4447V*-7 / i ,, 'rP'''.: ' *--o... -4 ,...%V 4,0 .•• ,Me.t,,..4.44kzis 1 to' r. -m- ..• 4'0-, • -, , 1' .,,,,s,.•.,-,, ,,,,---` --' di,''''''''....... 4 tt UNDO)1r° Engineer's Proposal • • WestLand Resources, inc. Engineering and Environmental Consultants August 14, 2003 Mr. Robert Jacklitch, Project Manager ORO VALLEY WATER UTILITY 11000 N.La Canada Drive Oro Valley, Arizona 85737 FOR PROFESSIONAL ENGINEERING DESIGN,BIDDING,INSPECTION, RE: PROPOSAL AND CONSTRUCTION PERIOD SERVICES FOR BOOSTER STATION IMPROVEMENTS AT THE EL CON WATER PLANT WESTLAND PROPOSAL NO.P.2334.03 Dear Mr. Jacklitch: In accordance with your request, WestLand Resources, Inc. (WestLand) is pleased to provide the Oro Valley Water Utility (OVWU) fee roposal for the professional engineering services at the E on a p Water Plant as defined in the Town's 2003-2004 Capital Improvements Program (CIP). It is our project will consist of the design understanding that this p � of a new 2950 zone booster station, a new 3100 zone booster station, a new 2900 zone PRV station, a new site control building, and landscape and site improvements, includinga new block wall and abandonment of the existing Crimson Canyon Booster Station. list of services we propose to provide for this project. These services include The following is a detailed p p professional engineering pre-design,re-desi , engineering design, bidding, and construction period and insp ection services for the project. TASK 1.0-PRE-DESIGN SERVICES Based upon our meetings and conversations with Town staff, it is our understanding that there are several associated with the project that will require definition prior to detailed design. The first design constraints P J design constraint isproject phasing. The project will require that the existing and most important d gn umping facilities are to remain in service while the replacement pump stations are constructed. p p g WestLand proposes to proposesitelternatilayouts and configurations with cost estimates to three alternative determine the most effective means of constructing and phasing the project. unique to this facilityis pump selection. Due to the proximity to the mountains, An additional constraintq creates higher than proposed facilities operate within 150-foot zone boundaries. This gh the existing and p normal discharge pressures at relatively low flows. WestLand proposes to evaluate up to three types of ' ect the initial capital outlay for each pumping system and long-term power pumps for the p ro�ect, project consumption for each pumping system. This project will also include the installation of approximately 1,500 feet of 8-inch water main. WestLand proposes toe evaluate several alignments and provide cost estimates for each alternative, including a recommendation for pipeline placement. WestLand proposes to evaluate the above-referenced pre-design issues and prepare a pre-design report for the El Con Water Plant for a lump sum fee of$13,500. Q:\proposals\2334 el con eng-bid-insp-const svcs prop.doc 2343 E. Broadway Blvd., Suite 202 • Tucson, AZ 85719 • 520.206.9585 Fax 520.206.9518 • Mr. Robert Jacklitch August 14,2003 Page 2 TASK 2.0-PROFESSIONAL DESIGN SERVICES 2.1. LAND SURVEY WestLand proposes to prepare a topographic survey and base map showing all existing culture associated with the existing water plant and pipeline alignment. WestLand also proposes to provide a boundary surveyof the existingsite to determine the exact property boundaries. The existing site is adjacent to several utility easements and properties. WestLand proposes to obtain title reports for all adjacent properties to layout the proposed facilities without property or easement encroachments. This data and base mapping will be prepared for use on all of the site plans associated with the project. 2.2. LANDSCAPE ARCHITECTURE WestLand oses ro to prepare Native Plant Preservation, Salvage, Planting, and Irrigation plans required P P for the implementation of the project. The deliverables will include details and specifications for review and approval bythe Town of Oro Valley. The landscape plans will incorporate mitigation requirements Pp from the Native Plant Protection Plan(NPPP). The plans and specifications will indicate sizes, quantities, and locations for allro osed plantings and irrigation equipment. The landscape plan will also address P P theP lacement, aesthetic treatments, and construction materials associated with a new site wall. 2.3. STRUCTURAL ENGINEERING WestLand oses ro to provide professional structural engineering services required for the design of the P P project. Services will include structural design for a masonry control building similar to the Oro Valley Water Utilitystandard design, structural design and calculations for the proposed site wall, and . � miscellaneous structural design for pump and tank pads as required for the project. 2.4. ELECTRICAL ENGINEERING WestLand P P oses ro to provide electrical design services relating to the installation and operations of the proposed pumping stations to be installed at the site. The plans and specifications for the project will P g include intermediatePJro'ect phasing and service tie-overs, the design of pump starting and control P eq ui ment, connection/relocation of the existing Remote Telemetry Unit(RTU)at the site, air compressor equipment, manual transfer switch for an offsite backup generator equipment, flowmeters, and site lighting as required for station operations. 2.5. SITE CIVIL ENGINEERING provide site civil design for the project. The design will include two new booster WestLand proposes to g plant.stationsat the existingwater The plans and specifications for the project will include site grading, g eotechnical evaluation, site piping, booster station, hydropneumatic tank, and connection details required for the construction of the project. Additionally, WestLand proposes to provide project-phasing plans to minimize to theg reatest extent possible, outages to the existing system. Q:\Proposals\2334 el con cng-bid-insp-const svcs prop.doc Mr. Robert Jacklitch August 14,2003 Page 3 Based upon a preliminaryreview of aerial photography associated with the project, it appears that there will be no disturbance to waters of the United States. These facts will be confirmed upon the field evaluations associated ted with the NPPP. If additional services are required to address issues related to the waters of the United States, a proposal will be provided under separate cover. Westland proposes to provide the services listed in Task 2.0 Professional Design Services for a lump sum fee of$68,500. TASK 3.0 CONTRACT ADMINISTRATION AND PROJECT MANAGEMENT Our scope of services for this task is based upon our experience in implementing projects for the Oro Valley Water Utility and d meetin s with Oro Valley Water Utility staff regarding expected levels of effort g for project management. We have broken down the expected levels of staff effort for these services by task for appropriate personnel, as follows: STAFF WORK EFFORT MATRIX ',..,,,--,:..,Project,-,,,-.?, Project- J P ct,:• .r C".. : . ( •�,ii � r� o 1 atl n �t e �tor .., :A� rn s e �n nee ..I �s c - ana _ J't: :::,::•.:,;...'-'...--.'...;,::,1::',.:;',!::::;:..... t. h/• :. �'Kt• ice• 1 'i. �.:Vin.�.y' (.M1 ..•t���:.�.:'. :1 a 1 H i:-.'•.'' S� S. Taskhdent�fic�taon I30utS O>�rs) ..... (� ). Coordination and Meetings 10 - 10 1 Pre-Bid Meeting 2 2 2 1 Issue Addenda(If Required) 1 5 1 Bid Related Q&A 2 10 5 Bid Opening 1 2 1 P g Bid Tabulations 2 1 Review Submittals 15 10 Technical Resolutions 40 40 5 PayRequest Evaluations 20 20 4 q Final Walk Through 5 5 'As Constructed'Drawings 5 10 10 Engineers Certificate of Completion 2 5 5 1 g Final PCDEQ Submittal 1 2 5 1 Sub-Total 24 128 102 16 WestLand's expected levels of effort and staff classifications are shown-above in our STAFF WORK EFFORT MATRIX. Due to the fact that it is difficult to quantify the level of effort required for all of the above, we propose to provide the services listed for this task on a time-and-materials basis per tasks listedp P d's current rate schedule (attached). Using the staff requirements shown above, our fee is the WestLand's estimated to be $23,422, therefore, we propose to provide these services on a time-and-materials basis with a budget og f$25,000. This budget number includes reimbursable items such as reproductions and mileage. Q:\Proposals\2334 el con eng-bid-insp-const svcs prop.doc Mr. Robert Jacklitch August 14, 2003 Page 4 TASK 8.0- CONSTRUCTION INSPECTION Due to the special nature of the improvements proposed, WestLand proposes an extensive effort tofully inspect the project for the water utility and submit an Engineer's Certificate of Completion to the Arizona Department of Environmental Quality. We propose to provide civil, structural, and electrical inspection services for the entire project. Our inspectors will spend an average of 20 hours per week for the inspections throughout the project duration. Based upon the above-described services, WestLand proposes to inspect the project for a lump sum fee of $32,000. SUMMARY A summary of the tasks described above follows: > T - ..\... ........•.•.".:..:. .......:....:" Tri i:' ~ .),. :.a•` r. .S 3' ti�• 1+ t„s• .•...:..t.... ... "1 ,. ...... .... .•.......:..... ............•...•.'+.: 1•. (( X17:. S .. . Task 1. Pre-Design Services $13,500 Task 2. Professional Design Services $68,000 Task 3. Contract Administration and Project Management $25,000 Task 4. Construction Inspection $32,000 TOTAL $138,500 WestLand appreciates the opportunity to provide this proposal to the Oro Valley Water Utility and hopes to continue our working relationship on this and future projects. If you have any questions regarding our scope of services, or if additional information is needed, please do not hesitate to contact me. Respectfully, WestLand Resources, Inc. • Thomas A. Martinez, P.E. Principal TAM jc Attachment: Billing Rate Schedule cc: Mark F. Taylor, P.E., WestLand Resources, Inc. Q:\Proposals\2334 el con eng-bid-insp-const svcs prop.doc d- WestLand Resources, inc. Engineering and Environmental Consultants 2003 BILLING RATES Engineering Environmental Principal Consultant $ 118 Principal Consultant $ 118 Senior Project Manager $ 112 Senior Project Manager $ 112 Senior Project Engineer $ 105 Senior Scientist/Env. Planner $ 105 Project Engineer IV $ 97 Scientist/Env. Planner VI $ 97 Project Engineer III $ 86 Scientist/Env. Planner V $ 86 Project Engineer II $ 77 Scientist/Env. Planner IV $ 77 Project Engineer I $ 70 Scientist/Env. Planner III $ 70 Eng. Tech. V $ 65 Scientist/Env. Planner II $ 65 Eng.Tech. IV $ 59 Scientist/Env. Planner I $ 59 Eng.Tech. III $ 54 Field/Research Tech. IV $ 54 Eng. Tech. II $ 48 Field/Research Tech. III $ 48 Eng.Tech. I $ 43 Field/Research Tech. II $ 43 Field/Research Tech. I $ 38 Field Tech. II $ 32 Field Tech. I $ 27 Landscape Architecture Mapping/GIS/Computer Senior Landscape Architect $ 97 Cartographer/GIS Specialist VI $ 77 Landscape Architect III $ 86 Cartographer/GIS Specialist V $ 70 Landscape Architect II $ 77 Cartographer/GIS Specialist IV $ 65 Landscape Architect I $ 70 Cartographer/GIS Specialist III $ 59 Cartographer/GIS Specialist II $ 54 Cartographer/GIS Specialist I $ 48 Design/Drafting Project Administration Civil Designer V $ 82 Project Administrator III $ 70 Civil Designer IV $ 77 Project Administrator II $ 65 Civil Designer III $ 70 Project Administrator I $ 59 Civil Designer II $ 65 Civil Designer I $ 59 Drafter II $ 54 Drafter I $ 48 Construction/Observation Administration Inspection Supervisor $ 84 Technical Editor $ 59 Senior Field Inspector $ 70 Word Processor V $ 54 Field Inspector III $ 65 Word Processor IV $ 48 Field Inspector II $ 59 Word Processor III $ 43 Field Inspector I $ 54 Word Processor II $ 38 Word Processor I $ 32 Litigation Support Adm. Asst. II $ 27 Consulting Rate $ 150 Adm. Asst. I $ 22 Testifying Rate $ 188 EXHIBIT #4 04, °UN "3-47 -NE 4e ' briliri-9Ft" attafP., DED A Project Map F TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: October 15, 2003 TO: HONORABLE MAYOR & COUNCIL FROM: Lynn M. Garcia, Contract Coordinator SUBJECT: Resolution (R)03- 91 , a resolution authorizing the Town of Oro Valley to enter into an Intergovernmental Agreement ("IGA") with the State of Arizona, Department of Transportation for reconstruction of and for maintenance and operational responsibilities of a portion of Tangerine Road from Mile Post 33.93 to Mile Post 34.48. SUMMARY: The Town of Oro Valley and ADOT are in mutual agreement, for the benefit of the reconstruction of a section of SR 989 (Tangerine Road) Mile Post 33.93 to Mile Post 34.48 into a divided roadway with streetscape construction improvements. The section covered by this IGA is that portion of Tangerine Road west of First Avenue owned by ADOT. This Intergovernmental Agreement would authorize the Town of Oro Valley for the design, construction and provide proper maintenance and operational responsibilities for this project. The Town will be responsible for 100% of the cost of the landscape maintenance of the medians of the project. ATTACHMENTS: 1. Resolution (R)03- 91 2. ADOT Intergovernmental Agreement RECOMMENDATIONS OF STAFF: The Intergovernmental Agreement between the Town of Oro Valley and ADOT for the reconstruction of and for maintenance and operational responsibilities of a portion of Tangerine Road between Mile Post 33.93 and Mile Post 34.48 meets the Town's desire to maintain attractive and safe roadways within the town. The additional expense for maintenance is minimal and will be incorporated into the remainder of the Tangerine Roadway Project. SUGGESTED MOTION: The Town Council may wish to consider one of the following motions. I move to approve Resolution (R) 03- 91 authorizing the execution of the Intergovernmental Agreement between the Town of Oro Valley and ADOT for reconstruction of and for maintenance and operational responsibilities of the portion of Tangerine Road between Mile Post 33.93 and Mile Post 34.48 TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 2 OF 2 Or I move to deny Resolution (R)03-91 f., r yirci)).(-/-YamvL . Garcia, Contract Coordinator William A. Jan--n, Town Engineer 0/44/ . � Chuck Sw-et, Town Manager RESOLUTION NO. (R) 03-91 A RESOLUTION OF THE TOWN OF ORO VALLEY TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT ("IGA") WITH THE STATE OF ARIZONA, DEPARTMENT OF TRANSPORTATION FOR RECONSTRUCTION OF AND FOR MAINTENANCE AND OPERATIONAL RESPONSIBILITIES OF A PORTION OF TANGERINE ROAD BETWEEN MILE POST 33.93 AND MILE POST 34.48. WHEREAS, the Town of Oro Valley, pursuant to Arizona Revised Statute §11-951 et seq., is authorized to enter into intergovernmental agreements for joint and cooperative action with other public entities; and WHEREAS, the State of Arizona, Department of Transportation and the Town of Oro Valley wish to enter into an Intergovernmental Agreement to reconstruct a portion of Tangerine Road from Mile Post 33.93 to Mile Post 34.48 into a divided roadway with streetscape construction improvements; and W H EREAS, the Town will be responsible for 100% of the cost of the reconstruction of that portion of Tangerine Road; and WHEREAS, the Town will design, construct and provide maintenance and operational responsibilities for that portion of Tangerine Road; and WHEREAS, it is in the best interest of the Town of Oro Valley to enter into an Intergovernmental Agreement, attached hereto as Exhibit "A", with the State of Arizona, Department of Transportation and that Mayor and Council of the Town of Oro Valley is authorized to approve such Agreement. THEREFORE, BE IT RESOLVED, BY THE MAYOR AND '11W TOWN COUNCIL OF THE TOWN OF ORO VALLEY,ARIZONA: 1. That the Mayor and other appropriate administrative officials of the Town of Oro Valley are hereby authorized to take such steps as are necessary to execute and implement the terms of the Intergovernmental Agreement. PASSED AND ADOPTED bythe Mayor and Town Council of the Town of Oro • 15t cotber Valley, Arizona this day of , 2003. TOWN OF ORO VALLEY,ARIZONA Paul H.Loomis,Mayor ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Mark Langlitz, Town Attorney Date Date JPA 02-077 APPROVAL OF THE TOWN OF ORO VALLEY ATTORNEY I have reviewed the above referenced intergovernmental agreement between the DEPARTMENT OF TRANSPORTATION, INTERMODAL TRANSPORTATION DIVISION, and the TOWN OF ORO VALLEY, an agreement among public agencies which, has been reviewed pursuant to A.R.S. section 11-951 through 11-954 and declare this agreement to be in proper form and within the powers and authority granted to the TOWN under the laws of the State of Arizona. No opinion is expressed as to the authority of the State to enter into this agreement. DATED this .2 Li day of /4 '? , 2003. AWK.3 C City Attorney A.G. Contract No. KR03-0608TRN ECS File: JPA 02-77 TRACS: N/A Project: Oro Valley- Maintenance Portion of Tangerine Rd MP 33.93-MP 34.48 INTERGOVERNMENTAL AGREEMENT BETWEEN THE STATE OF ARIZONA AND THE TOWN OF ORO VALLEY THIS AGREEMENT is entered into , 2003 pursuant to Arizona Revised Statutes, Sections 11-951 through 11-954, as amended, between the STATE OF ARIZONA, acting by and through its DEPARTMENT OF TRANSPORTATION (the "State") and the TOWN OF ORO VALLEY acting by and through its Mayor and Town Council (the"Town"). I. RECITALS 1. The State is empowered by Arizona Revised Statutes Section 28-401 to enter into this agreement and has delegated to the undersigned the authority to execute this agreement on behalf of the State. 2. The Town is empowered by Arizona Revised Statutes Section 9-240, to enter into this agreement and has by resolution, a copy of which is attached hereto and made a part hereof, resolved to enter into this agreement and has authorized the undersigned to execute this agreement on behalf of the Town. 3. The State and the Town of Oro Valley are in mutual agreement, for the benefit of the Town, to reconstruct a section of SR 989 (Tangerine Road) MP 33.93 to MP 34.48 (Station 710+00 to 739+06) into a divided roadway with streetscape construction improvements. The Town will be responsible for 100% of the cost, hereinafter referred to as the "Project". The Town will design, construct and provide proper maintenance and operational responsibilities for the Project. THEREFORE, in consideration of the mutual agreements expressed herein, it is agreed as follows: Page 2 JPA 02-77 II. SCOPE OF WORK 1. The Town will: a. Apply for encroachment permits from the State, necessary for the construction of the Project. b. Coordinate with the State during the design and construction stage, call for bids and award one or more construction contracts for the Project. Administer contracts and make all payments to the contractor(s). c. Upon completion of construction, provide for, at its own cost, proper routine operation and maintenance for section SR 989 (Tangerine Road) MP 33.93 to MP 34.48, using the Maintenance Activity List and Responsibility Allocations, a copy of which is attached hereto and made a part hereof, as Exhibit A. Maintenance to include, but not limited to; sweeping and removal of debris. The Town has agreed to provide lighting and energy costs, maintenance and repair to the streetscape construction improvements, including removal of graffiti. d. Furnish all water for landscape installation during the construction phase, a point of connection (POC) for the irrigation system, and all water thereafter necessary to properly maintain the landscape, all at the Towns expense. The Town will also provide an electrical POC to the project area for the purpose of providing power to the pedestrian lighting. e. Conduct all maintenance work in a manner to minimize traffic congestion and interference with through traffic. All traffic control will meet the requirements of the Arizona Department of Transportation's "Uniform Traffic Control Manual". f. Abide by Arizona Revised Statutes Section 28-7901 through 28-7915 Article 1 Advertising Regulations on the Project area. 2. The State will: a. Grant the necessary temporary encroachment permits, for construction of the Project and rights of entry for maintenance of Tangerine Roadway, MP 33.93 to MP 34.48 Station 710+00 to 739+06. MISCELLANEOUS PROVISIONS 1. The terms, conditions and provisions of this agreement shall remain in full force and effect until completion of said Project, except any provisions for maintenance and electrical energy shall be perpetual, unless assumed by another competent governmental entity. Further this agreement may be cancelled at any time prior to the award of the Project construction contract, upon thirty (30) days written notice to the other party. It is understood and agreed that, in the event the Town terminates this agreement the State shall in no way be obligated to maintain said Project. 2. This agreement shall become effective upon filing with the Secretary of State. 3. This agreement may be cancelled in accordance with Arizona Revised Statutes Section 38-511. 4. The provisions of Arizona Revised Statutes Section 35-214 are applicable to this contract. 5. In the event of any controversy which may arise out of this agreement, the parties hereto agree to abide by required arbitration as is set forth for public works contracts in Arizona Revised Statutes Section 12- 1518 (B) and (C). Page 3 JPA 02-77 6. All notices or demands upon any party to this agreement shall be in writing and shall be delivered in' person or sent by mail addressed as follows: Arizona Department of Transportation Town of Oro Valley Joint Project Administration Town Manager 205 South 17 Avenue, Mail Drop 616E 11000 N. La Canada Drive Phoenix, AZ 85007 Oro Valley, AZ 85737 FAX: (602)-712-7424 7. This agreement is subject to all applicable provisions of the Americans with Disabilities Act (Public Law 101-336, 42 U.S.C. 12101-12213) and all applicable federal regulations under the Act, including 28 CFR Parts 35 and 36. The parties to this agreement shall comply with Executive Order Number 99-4 issued by the Governor of the State of Arizona and incorporated herein by reference regarding "Non-Discrimination". 8. Non-Availability of Funds: Every payment obligation of the State under this contract is conditioned upon the availability of funds appropriated or allocated for the payment of such obligation. If funds are not allocated and available for the continuance of this contract, this contract may be terminated by the State at the end of the period for which the funds are available. No liability shall accrue to the State in the event this provision is exercised, and the State shall not be obligated or liable for any future payments or for any damages as a result of termination under this paragraph. 9. In accordance with Arizona Revised Statutes Section 11-952, D, attached hereto and incorporated herein is the written determination of each party's legal counsel that the parties are authorized under the laws of this State to enter into this agreement and that the agreement is in proper form. TOWN OF ORO VALLEY STATE OF ARIZONA Department of Transportation By By PAUL LOOMIS DOUGLAS A. FORSTIE, P.E. Mayor Acting Deputy State Engineer, Operations ATTEST By KATHRYN CUVELIER Town Clerk 02-077-Maintenance-Oro Valley 16 Sept 2003 ly tit - crs (.n --113 0 3 m o •A --� oo (0o3 -4rnu, c,.) r.) 8g o o � cn. ,�,3' co a, � o � o a) c a). � o0000000000o cp cD S �. nrn cn Q C ; v, cJ cn d cn c -v v O rn m ca = �, Fp'v �' w api w a ca o r, �. n am o ao 'o < cn o -o 5 e+ cn. ° p ' (p (D n (n u� (n c a� uCi C • D- C 5 c < C ? n N N ca ii)° a) * al cp d (aD (D a) 3 n �O c•p D N Cl j a) Cl (p lD w LO a) -v N (D d d N o N N °r+' a 'L7 (D . > > (D w _ N -+ ? 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CD TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: October 15, 2003 TO: HONORABLE MAYOR & COUNCIL FROM: Chuck Sweet,Town Manager SUBJECT: Resolution No. (R)03-92To Request the Repeal of 2003 Legislation regarding sharing of Municipal Court Collections SUMMARY: The Mayor and Council of the City of Somerton, Arizona adopted a Resolution to request the repeal of 2003 Legislation regarding sharing of Municipal Court Collections on September 2, 2003. They have requested that other cities/towns in Arizona adopt similar resolutions and forward them to their respective state representatives, senators, Governor Janet Napolitano and State Treasurer David Peterson. If the Mayor and Council decide to adopt this resolution, copies of the resolution will be forwarded to our respective state representatives, senators, Governor Janet Napolitano and State Treasurer David Peterson. ATTACHMENTS: Memo to Mayor&Council dated 9-25-03 2. Letter from City of Somerton's Mayor Tumbaga, Jr. 3. City of Somerton Resolution No. 800 4. Oro Valley Resolution No. (R)03- 92 SUGGESTED MOTION: I MOVE to APPROVE Resolution No. (R)03-92 Chuck Sweet, Town Manager MEMORANDUM TO: Mayor & Council FROM: Susan Baczkiewicz, Administrative Assistant DATE: September 25, 2003 SUBJ: Sharing of Municipal Court Collections At the request of Acting Town Manager Danny Sharp, attached for your review is a copy of a letter received today from the City of Somerton with an attached resolution requesting other municipalities to draft a similar resolution in order to repeal the 2003 Legislation regarding sharing of Municipal Court collections. Attachments: City of Somerton letter ARS §12-116.04 cc: Judge Dunscomb i ccc r OF 110 N. State Avenue ~` ::° a. � 4. P.O. Box 638 ,,,n-,77-,,,,%,,,,,,,,,,,,,; \ Somerton,Arizona 85350 ;OMERTONCity of ///1,7///8,14 ��� �\ (928) 627-8866 l Cs Fax: (928) 627-3794 lb -V�9 'FDD: (928) 627-8866 Re: A.R.S. § 12-116.04/HB 2533 Dear Public Official Please read the attached Resolution. It is really important. TheLegislation 2003 regarding Sharing of Municipal Court collections is diverting a substantialP ortion if the municipal court collection to the State General Fund to assist state agencies with the cost of state retirement and health insurance The City of Somertonvigorously opposes vi orousl o oses the arbitrary targeting of municipal court funds so Y des eratel needed at the local level for municipal court services in order for the State desperately toP rovide benefits to state workers, and will encourage other municipalities to do the same. Mayor and Council requests that other cities in the State of Arizona adopt similar resolutions and forward them to their respective state representatives, senators, Governor Janet Napolitano and State Treasure David Peterson. Should ou have anyquestions, please do not hesitate in calling or send an e-mail at y cliffo@a,cityofsomerton.com. Sincerely, �s Agustin Tumbaga, Jr., Mayor City of Somerton bl/C.O. , w::,,✓' -•,ii•• •:..ice:�'.t —'t— _` SOMERTON ,, • i. �rjtr.s < <`‘t‘ \ 4:\ iir' i-k.l.'1 \A / * . '\-i.n.,..- - -: '11. ' /04,. OFFICE OF THE MAYOR • CITY OF SOMERTON , / / NO. 800 A RESOLUTION OF THE CITY OF SOMERTON, ARIZONA TO REQUEST THE REPEAL OF 2003 LEGISLATION REGARDING SHARING OF MUNICIPAL COURT COLLECTIONS WHEREAS, Arizona Revised Statute § 12-116.04/HB 2533 requires each City and Town Council to certify the level of court collections to the State Treasurer; and WHEREAS,this legislation potentially diverts a substantial portion of the municipal court collections to the State General Fund; and WHEREAS, these municipal court funds are being directed to the State General Fund to assist state agencies with the cost of state retirement and health insurance; and WHEREAS, the Somerton City Council finds that the targeted funds to be diverted are funds that are annually used to enhance and maintain the level of resources required by the Arizona Supreme Court. NOW THEREFORE BE IT RESOLVED, that the Somerton City Council is opposed to the • continued enforcement of A.R.S. § 12-116.04 and diverting the targeted funds to the State General Fund; and The Somerton City Council is sending a copy of this Resolution to other cities in the State of Arizona and requesting that they adopt similar resolutions and forward them to their respective state representatives, senators, Governor Janet Napolitano and State Treasurer David Peterson. z PASSED AND ADOPTED by the Common Council of the City of Somerton 44 .p,: th-: 2nd day of September, 2003 .-- ., `y,' fr! - .,..'fit // Alet A4I Agustin Tum(.:a, Jr., May•e ATTEST: APPROVED AS TO FORM: Cliff • ► I, City Clerk , " Gerald W. Hunt, City Attorney 3 116.; 2.1 16 4 municipal judicial collections; baseline limitation; transfer to state �� � �L,.�� .. County and p fund; definition general fu A. On or before September 1, 2003, each county board of supervisors and each city or town council shall certify to the state treasurer baseline court collections for each quarter of fiscal year 2002-2003. B. g on Beginning September 15, 2003, and on a quarterly basis thereafter, each county board of supervisors and each city or town council shall certify to the state treasurer the amount collected above baseline court collections within fifteen days after the end of eachquarter. If the reporting court determines that the total revenues exceed baseline p g collections for that quarter, seventy-five per cent of any amount above the baseline shall be transmitted to the state treasurer within fifteen days after the end of the quarter. Any monies received for the fourth quarter of any fiscal year shall be credited to that quarter. C. The state treasurer shall deposit monies collected pursuant to subsection B in the state general fund. D. Monies deposited in the state general fund pursuant to this section shall not exceed forty-five million dollars. Any monies received exceeding forty-five million dollars rty above baseline court collections shall be allocated as otherwise provided by law. If forty- five million dollars is deposited in the state general fund before the end of the fiscal year, the state treasurer shall notify each city or town council and county board of supervisors 'ap to no longer transmit revenues pursuant to subsection B. E. In any quarter in a fiscal year, if year to date revenues received by the state treasurer exceed forty-five million dollars for that fiscal year, the state treasurer shall continue to collect monies from city or town councils and county boards of supervisors for that quarter. Once monies for that quarter are collected,the state treasurer shall determine the amount by which year to date collections exceed forty-five million dollars. Any monies collected by the state treasurer above forty-five million dollars in a fiscal year shall be distributed on aro ortionate basis to city or town councils and to county boards of p p supervisors that have transmitted revenues pursuant to subsection B. The amount reallocated shall be based on the amount contributed by each city and county for that fiscal year. F. The state treasurer shall report by January 15, 2004 and April 15, 2004 on the amount of collectionsp ursuant to subsections B and C of this section to the speaker of the house of representatives and the president of the senate. The collections deposited in the state general fundpursuant to this section are appropriated for costs of increased state employee to ee health insurance and retirement rates in fiscal year 2003-2004 as provided in subsection G of this section. G. Based on the amounts reported and appropriated pursuant to subsection F of this sectio the joint legislative budget committee staff shall determine and the department of � administration shall allocate to each agency's or department's employee related expenditures an amount for costs of increased state employee health insurance and retirement rates. In making its determination, the joint legislative budget committee staff shall allocate the first twenty-three million dollars for increases in state employee health insurance costs and any remaining amount up to twenty-one million dollars for increases in state employee retirement costs. H. For the purposes of this section, "baseline court collections" means the amount collected in filing fees, clerk fees, diversion fees, adult and juvenile probation fees, juvenile monetary assessments, fines, penalties, surcharges, sanctions and forfeitures in each municipal court,justice court and division of the superior court in fiscal year 2002- 2003, but does not include any monies collected by the courts for clean elections, child support, restitution or exonerated bonds. RESOLUTION NO. (R)03- 92 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, REQUESTING THE REPEAL OF 2003 LEGISLATION REGARDING SHARING OF MUNICIPAL COURT COLLECTIONS WHEREAS, Arizona Revised Statute Section 12-116.04/HB 2533 requires each City and Town Council to certify the level of court collections to the State Treasurer; and WHEREAS, this legislation potentially diverts a substantial portion of the municipal court collections to the State General Fund; and WHEREAS, these municipal court funds are being directed to the State General Fund to assist state agencies with the cost of state retirement and health insurance; and WHEREAS, the Oro Valley Town Council finds that the targeted funds to be diverted are funds that are annually used to enhance and maintain the level of resources required by the Arizona Supreme Court. NOW THEREFORE, BE IT RESOLVED that the Oro Valley Town Council is opposed to the continued enforcement of ARS Section 12-116.04 and diverting the targeted funds to the State General Fund; and That the Oro Valley Town Council will forward a copy of this resolution to our respective state representatives, senators, Governor Janet Napolitano and State Treasurer David Peterson. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona this 15th day of October, 2003. Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Mark Langlitz, Town Attorney r • r TOWN OF ORO VALLEY Page 1 of 2 7OUNCIL COMMUNICATION MEETING DATE: 10/15/03 TO: HONORABLE MAYOR AND COUNCIL FROM: Mark J. Langlitz,Town Attorney SUBJECT: RESOLUTION (R) 03 -93 AUTHORIZING THE TOWN TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT ("IGA") WITH THE TOWN OF MARANA FOR RECIPROCAL HEARING OFFICER SERVICES UNDER ARIZONA REVISED STATUTES (A.R.S.) § 9-500.12 SUMMARY: On September 12, 2003, the Town received notice of an appeal by the Beztak Companies under A.R.S. § 9-500.12 of the condition to its development plan approval imposed by the Town requiring the payment ment of a $50,000 cash deposit to fund the costs of a safety study and any recommended remedial measures. The appeal must be in writing and filed with a hearing officer appointed by the Town. The appeal was filed with the Town Attorney because the Town had not yet appointed a hearing officer. A.R.S. § 9-500.12 requires that every town designate a hearing officer to hear and decide appeals from final determinations made by the town that grant approval for the use, improvement or development of real property subject to the requirement of a dedication or exaction as a condition of granting the approval. On September 17, 2003 the Town Council approved and appointed Frank Cassidy, Town Attorney for the Town of Marana, as hearing officer to hear and decide the appeal by the Beztak Company under A.R.S. § 9-500.12. The Intergovernmental Agreement (IGA) between the Town of Marana and the Town (attached hereto as Exhibit "B") is a reciprocal Agreement for hearing officer services under A.R.S. § 9-500.12. The Agreement stipulates that in the event of an appeal is requested by a property owner in Oro Valley under A.R.S. § 9-500.12, the Marana Town Attorney will serve as the hearing officer for Oro Valley. In the event of an appeal is requested by a property owner in Marana under A.R.S. § 9-500.12, the Oro Valley Attorney will serve as the hearing officer for Marana. ATTACHMENTS: 1. Exhibit"A" -Resolution No. (R) 03-93 , Authorizing the Town to Enter into an IGA For Reciprocal Hearing Officer Services under A.R.S. § 9-500.12. 2. Exhibit"B" - Copy of the Proposed Intergovernmental Agreement. RECOMMENDATION: It is recommended that the Mayor and Council approve the adoption of Resolution No. (R) 03-93 authorizing the Town to Enter into an Intergovernmental Agreement with the Town of Marana for Reciprocal Hearing Officer Services under A.R.S. § 9-500.12. FISCAL IMPACT: N/A F:\Council\Regular\101503 CC Reciprocal Hearing Officer Services.doc Town Attorney/ca/092603 TOWN OF ORO VALLEY Page 2 of 2 COUNCIL COMMUNICATION MEETING DATE: 10/15/03 SUGGESTED MOTION: I herebymove to approve Resolution (R) 03- 93 authorizing the Town of Oro . Valley to enter into an Intergovernmental Agreement with the Town of Marana for Reciprocal Hearing Officer Va y g Services under A.R.S. § 9-500.12. ‘6°7. Mark • glitz, `o n o ey Chuck Swee Town Manager F:\Council\Regular\101503 CC Reciprocal Hearing Officer Services.doc Town Attorney/ca/092603 EXHIBIT "A" • n i , RESOLUTION (R) 03- 93 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING THE TOWN TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT ("IGA") WITH THE TOWN OF MARANA FOR RECIPROCAL HEARING OFFICER SERVICES UNDER ARIZONA REVISED STATUTES (A.R.S.) § 9-500.12 WHEREAS, the Town of Oro Valley, pursuant to Arizona Revised Statutes § 11-952 (A) is authorized to enter into agreements for joint and cooperative action with other public entities; and WHEREAS,the Town is required,pursuant to A.R.S. § 9-500.12,to designate a hearing officer q to hear and decide appeals from final determinations made by the Town that grant approval for the use, improvement, or development of real property subject to the requirement of a dedication or exaction as a condition of granting the approval; and WHEREAS, the Town Council approved and appointed Frank Cassidy, Town Attorney for Marana, as the Town of Oro Valley's hearing officer and the Town of Oro Valley Town Attorney will serve as the hearing officer for the Town of Marana; and WHEREAS, it is in the best interest of the Town of Oro Valley to enter into an Intergovernmental Agreement with the Town of Marana for reciprocal hearing officer services under A.R.S. § 9-500.12; and WHEREAS, the approval of the execution of the Intergovernmental Agreement, attached hereto as Exhibit "B" and incorporated herein by this reference, will further this goal. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY,ARIZONA: 1. That the Mayor and other appropriate officials of the Town of Oro Valley are hereby authorized to take such steps as are necessary to execute and implement the terms of the Intergovernmental Agreement. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona thisoctoberday of 15th , 2003. TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor F:\Resolutions\IGA approval;general\Reciprocal Hearing Officer Services.doc Town Attorney's Office/ca/092603 EXHIBIT "B" • INTERGOVERNMENTAL AGREEMENT FOR RECIPROCAL HEARING OFFICER SERVICES UNDER ARIZONA REVISED STATUTES § 9-500.12 THIS AGREEMENT, is made by and between the TOWN OF MARANA, Arizona ("MARANA") and the TOWN OF ORO VALLEY, Arizona ("ORO VALLEY") for reciprocal hearing officer services under Arizona Revised Statutes § 9-500.12. WHEREAS, MARANA and ORO VALLEY, pursuant to Arizona Revised Statutes § 11-952(A) are authorized to enter into intergovernmental agreements for joint and cooperative action with other public entities; and WHEREAS, Arizona Revised Statutes § 9-500.12 requires that each town designate a hearingofficer to hear and decide appeals from final determinations made by g the town thatpp rant approval for the use, improvement or development of real property g subject to the requirement of a dedication or exaction as a condition of granting the q approval; and WHEREAS, it is in the best interests of MARANA and ORO VALLEY that they enter into an agreement providing for reciprocal hearing officer services to be performed by their respective Town Attorneys in connection with appeals that arise under ARS § 9-500.12. NOW, THEREFORE, in consideration of the mutual promises expressed herein, it is agreed that in the event an appeal is requested by a property owner in MARANA under ARS § 9-500.12, the ORO VALLEY Town Attorney will serve as the designated hearing officer for MARANA, and in the event an appeal is requested by a property VALLEY under ARS 9-500.12, the MARANA Town Attorney will owner in ORO § serve as the designated hearing officer for ORO VALLEY. IT IS FURTHER AGREED that this Agreement shall remain in effect subject to termination upon thirty days' notice by either party. IN WITNESS WHEREOF,the Parties hereto have executed this Agreement as of the last date set forth below their respective signatures, which shall be the effective date of this Agreement. TOWN OF MARANA TOWN OF ORO VALLEY By: By: Bobby Sutton, Jr. Paul Loomis Mayor Mayor Date: Date: ATTEST: ATTEST: By:: By: Jocelyn C. Bronson Kathryn Cuvelier Town Clerk Town Clerk ATTORNEY CERTIFICATION The undersigned attorneys for the Town of Marana and the Town of Oro Valley have determined, each as to their respective client only, that this intergovernmental agreement is inro er form and is within the powers and authority granted under Arizona law to the p p Town of Marana and the Town of Oro Valley. Frank Cassidy Mark Langlitz Marana Town Attorney Oro Valley Town Attorney 2 r w , • ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Mark Langlitz, Town Attorney F:\Resolutions\IGA approval;general\Reciprocal Hearing Officer Services.doc Town Attorney's Office/ca/092603 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: October 15, 2003 TO: HONORABLE MAYOR& COUNCIL FROM: Alan Forrest, Water Utility Director SUBJECT: Resolution No. (R) 03- 9 4 A Resolution of the Town of Oro Valley, Pima County, Arizona, Authorizing the Execution of Addendum 1 to City of Tucson-Town of Oro Valley Intergovernmental Agreements Relating to Effluent and to Reclaimed Water. SUMMARY: As you may recall, the City of Tucson(City) and the Town of Oro Valley (Town) entered into a comprehensive water settlement agreement in April of 2002. Among other things, this agreement set the stage for Oro Valley to begin utilizing its share of the region's wastewater effluent through the development of a reclaimed water system. The details of how Oro Valley would take delivery of this water resource were not part of the 2002 agreement, however, it did contemplate a future addendum to the agreement that would. The addendum has since been negotiated and is now in final form for your consideration and action. In general, the addendum describes how the Town will receive its effluent through the City's reclaimed water system, what rate the Town will pay for this service, what capital improvements the Town will need to make to the City's reclaimed water system to ensure capacity and how future changes to the system will be addressed. Some of the specific items addressed in the agreement are as follows: • The point of delivery will be the City's Thornydale Reclaimed Reservoir site (approximately located at the intersection of Tangerine and Thornydale). • The Town will be responsible for constructing a separate booster station at the Thornydale site and will contribute to the construction of an in-line booster station to be located in the vicinity of Arthur Pack golf course. • The Town can take it's water from the City at an interruptible rate (per the 2002 agreement) until such time as the Town decides a non-interruptible arrangement is warranted. • A methodology for addressing future capacity issues within the City's reclaimed water system— addresses this issue as it relates to both the interruptible and the non-interruptible rates. An earlier draft of this document was presented to the Mayor and Council at a Study Session held on August 11, 2003. Based on the discussion during this meeting, staff has worked with the City of Tucson to make some minor modifications to the agreement. Specifically, a more detailed definition of"interruption" was included along with notification requirements associated with reclaimed water service interruptions. In addition, some clarification as to which agreement (i.e., effluent or reclaimed) a particular provision applies to were made. This agreement is integral to the development of the Town's reclaimed water system and must be executed prior to the sale of bonds to finance the construction of the system. The Water Utility Commission has already taken action on this document and recommends approval by the Mayor and Council. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 FISCAL IMPACT: The fiscal impact of this agreement relates to the rate the Town will pay to have the City treat and deliver its effluent back to the Town as reclaimed water. This rate is only one component of the overall cost the Town will incur to fully implement its reclaimed water system. The overall fiscal impacts of the reclaimed water system have been presented to the Mayor and Council as part of the recently completed rate setting process. RECOMMENDATIONS: The Water Utility Commission respectfully recommends approval of Resolution No. (R) 03-94 . Utility staff concurs with the Commission recommendation. ATTACHMENTS: 1. Resolution No. (R) 03- 94 2. Addendum 1 to City of Tucson-Town of Oro Valley Intergovernmental Agreements Relating to Effluent and to Reclaimed Water SUGGESTED MOTION: I move to approve Resolution No. (R) 03- 94 A resolution of the Town of Oro Valley, Pima County, Arizona, Authorizing the Execution of Addendum 1 to City of Tucson-Town of Oro Valley Intergovernmental Agreements Relating to Effluent and to Reclaimed Water. die...—____ 7/ Water Utility irector Town Manager EXHIBIT#1 o �o -7 ..,,. 4,,,,‘ ,,.,>,.. V J N✓ .y F .Zo' " ,,. A`rl °/LADED Resolution 5 RESOLUTION NO. (R) 03- 94 A RESOLUTION OF THE TOWN OF ORO VALLEY,PIMA COUNTY, ARIZONA,AUTHORIZING THE EXECUTION OF ADDENDUM 1 TO CITY OF TUCSON-TOWN OF ORO VALLEY INTERGOVERNMENTAL AGREEMENTS RELATING TO EFFLUENT AND TO RECLAIMED WATER. WHEREAS,the Town of Oro Valley is empowered by A.R.S. Title 11, Chapter 1, Article 3 to enter into this Intergovernmental Agreement(IGA); and WHEREAS, on or about November 5, 2001, Tucson and Oro Valley entered into an Intergovernmental Agreement Relating to Effluent ("the Effluent IGA") and an g Intergovernmental Agreement Relating to Reclaimed Water("the Reclaimed Water IGA"), as part of a comprehensive Settlement Agreement to resolve potential litigation 1 liti ation between Tucson and Oro Valley; and WHEREAS, Tucson and Oro Valley wish to complete the agreement for construction of capital improvements contemplated in the Effluent IGA, and to resolve certain of the p p p terms by which the City will produce and deliver Reclaimed Water produced from Oro Valley's Effluent in the existing Tucson production and delivery facilities, as contemplated in the Reclaimed Water IGA; and WHEREAS, Oro Valley desires to obtain financing for and begin construction of certain Reclaimed Water delivery facilities to connect to Tucson's existing production and delivery facilities, and to obtain financing for and begin construction of certain improvements to Tucson's facilities; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Pima County, Arizona, that the Addendum 1 to City of Tucson-Town of Oro Valley Intergovernmental Agreement Relating to Effluent and to Reclaimed Water, is hereby approved. BE IT FURTHER RESOLVED that the Mayor, and or any other administrative official of the Town of Oro Valley as required, are hereby authorized to take such steps as are necessary to execute and implement the terms of the Agreement. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona, this0 c o b t e rday of 15th, 2003. TOWN OF ORO VALLEY,ARIZONA Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvel i er, Town Clerk Mark J. Langlitz, Town Attorney EXHIBIT #2 L1-EY Aiy O c_. :p r fi F `n .4 \ —:. '''''''''''ft:4«..' .. - ?.�`.< '". , ,nil-01 :. bi - DED A y Addendum 1 ADDENDUM 1 TO CITY OF TUCSON - TOWN OF ORO VALLEY INTERGOVERNMENTAL AGREEMENTS RELATING TO EFFLUENT AND TO RECLAIMED WATER This Addendum ("Addendum 1") is entered into this day of , 2003 by and between the City of Tucson ("Tucson") and the Town of Oro Valley("Oro Valley"). RECITALS. A. WHEREAS, Tucson, pursuant to a 1979 Effluent IGA with Pima County ("1979 IGA"), and a 2000 Supplemental Effluent IGA with Pima County dated February 7, 2000 ("2000 Supplemental IGA"), owns the Effluent derived from the Metropolitan Area wastewater treatment plants (currently Roger Road and Ina Road), subject to: the Conservation Effluent Pool established in the 2000 Supplemental IGA, the entitlement of Pima County to 10% of the Effluent, and the entitlement of the Secretary of Interior to the SAWRSA Effluent; and Tucson has waived its right to control Effluent derived from Non- Metropolitan Area wastewater treatment plants, subject to certain conditions in the 2000 Supplemental IGA; and B. WHEREAS, on or about November 5, 2001, Tucson and Oro Valley entered into an Intergovernmental Agreement Relating to Effluent ("the Effluent IGA")and an Intergovernmental Agreement Relating to Reclaimed Water ("the Reclaimed Water IGA"), as part of a comprehensive Settlement Agreement to resolve potential litigation between Tucson and Oro Valley; and C. WHEREAS, Section 4.2.3 of the Effluent IGA expressly contemplates that that Tucson and Oro Valley may enter into a supplemental agreement regarding Tucson production and delivery of Reclaimed Water produced from Oro Valley's effluent in the existing Tucson production and delivery facilities; and D. WHEREAS, Section 4.2.3.1.4 of the Effluent IGA provides that if"specific capital improvements to Tucson's system are needed to accomplish the delivery of Reclaimed Water from Oro Valley's effluent" the parties may enter into a "written agreement for the development of such capital improvements"; and E. WHEREAS, Oro Valley desires to obtain financing for and begin construction of certain Reclaimed Water delivery facilities to connect to Tucson's existing production and delivery facilities, and to obtain financing for and begin construction of certain improvements to Tucson's facilities; and Addendum 1 to City of Tucson—Town of Oro Valley {A0005579.DOC/) Page 1 of 8 IGAs Relating to Effluent and Reclaimed Water F. WHEREAS, Tucson and Oro Valley wish to complete the agreement for construction of capital improvements contemplated in the Effluent IGA, and to resolve p p certain of the terms by which the City will produce and deliver Reclaimed Water produced from Oro Valley's Effluent in the existing Tucson production and delivery facilities, as contemplated in the Reclaimed Water IGA. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein set forth and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: AGREEMENT 1. Point of Delivery. Tucson agrees to deliver Oro Valley's Reclaimed Water to Oro Valley at the Thornydale Reclaimed Reservoir, and to provide Oro Valley with any easement or access rights at the Thomydale Reclaimed Reservoir site, referenced as Exhibit A to this Agreement, that may be necessary to connect the Oro Valley Reclaimed Water ("OVR Ystem S stemS ") to the Tucson Northwest Reclaimed Delivery ("NW") Y System. 2. Construction of Improvements to the City of Tucson Reclaimed Water System. A. Improvements to Thornydale Reclaimed Reservoir Site: Oro Valley shall pay p y Tucson $60,000.00 to design a separate Booster Station and Interconnect to the Thornydale Reclaimed Reservoir, and will pay for the construction of the Booster Station and Interconnect at a cost to be submitted through a competitive bidding process. Oro Valley shall have the right to review the bids and, together with Tucson, agree on the recommendation of award. These new improvements will connect to the OVR System. Oro Valley and Tucson agree to consult in good faith regarding the location of these Improvements. 1. Following the construction of the Booster Station and Interconnect, Tucson shall be responsible for the maintenance and operation of all Improvements located at the Reservoir Site, and shall offer Oro Valley reasonable access to the Site as necessary to operate the OVR System. The west right-of-way line of Thomydale Road will be the maintenance interface point between the NW System and the OVR System. The Directors of the Tucson and Oro Valley Water Departments shall have the authority to memorialize the operating terms in a subsequent operating agreement. Tucson will maintain any infrastructure west of the interface point and Oro Valley will maintain infrastructure east of that point. B. Construction of In-Line Booster Facility: This Booster is a necessary addition to the City of Tucson's NW System in order to provide reclaimed water to Oro Valley. The In-Line Booster shall increase the capacity of the Thornydale Reclaimed Transmission Line to an estimated capacity of 10 million gallons per day (mgd), and initially Oro Valley requires 3.75 mgd of this capacity for the Oro Addendum 1 to City of Tucson—Town of Oro Valley {A0005579.DOC/} Page 2 of 8 IGAs Relating to Effluent and Reclaimed Water Valley Reclaimed System. Oro Valley may, however, use any and all NW System y capacity not otherwise allocated. Thus, Oro Valley shall be initially responsible for fifty percent (50%) of the Booster's Construction Costs. 1. Tucson has also agreed, on a contingent basis, to reserve certain capacity in its Reclaimed Water Distribution System to serve the Dove p Mountain Development. The "Fourth Amendment to Water Service Agreement" was adopted by City of Tucson Resolution 19272, between Tucson and the Dove Mountain developers ("Dove Mountain"). Should Dove Mountain elect to construct more than 63 holes of golf pursuant to the Fourth Amendment, Tucson will be required to construct the In-Line Booster facilityon its NW System. The Fourth Amendment also provides that Dove Mountain must commence construction of the 73rd through 81st holes ofolf by2007, and the 82nd through 90th holes of golf by July g July 2010. If Dove Mountain elects to construct more than 72 holes of golf, requiring the provision of more than 5.0 mgd to Dove Mountain,the City of Tucson shall refund the monies Oro Valley has expended for construction of the In-Line Booster in an amount equal to the difference between Oro Valley's fifty percent (50%) contribution and the amount of an Oro Valley contribution proportional to a percentage share of the remaining capacity available to Oro Valley. 3. Reservation of Capacity within Tucson's Reclaimed Water Distribution System. p Y A. Initial Reservation of 3.75 Mgd Peak Day Capacity. Following construction of the Oro Valley Improvements, Tucson will guarantee delivery of Oro Valley's Reclaimed Water to Oro Valley at the Interruptible rate, with a peak daily flow of 3.75 million gallons every 24 hours, to the Oro Valley Reclaimed Water Distribution System, through the Thomydale Reclaimed Reservoir. 1. Should Dove Mountain not elect to exercise its rights to construct as many as 90 holes of golf, Oro Valley shall have a right of first refusal to utilize the remaining unallocated capacity (5.0 mgd) of the NW System before Tucson agrees to use those facilities to serve Reclaimed Water to any third party. The City of Tucson shall provide notice of unclaimed Dove Mountain-dedicated capacity within three (3) months of its receipt of notice that Dove Mountain rights will go unclaimed. Oro Valley must exercise its right to claim the remaining capacity within three (3) months of Tucson's notification. B. uent Capacity SubseR' Reservations: After five years have elapsed from the initiation of deliveries of Oro Valley's Reclaimed Water or from October 31, 2005, whichever occurs first, Tucson will only guarantee the delivery of Oro Valley's Reclaimed Water to Oro Valley from its Thomydale Reservoir if Oro Valley and Tucson agree to the provision of Reclaimed Water on a Non-interruptible basis through a subsequent Addendum to the Effluent IGA and the Reclaimed Water Addendum 1 to City of Tucson Town of Oro Valley {A0005579.DOC/; Page 3 of 8 IGAs Relating to Effluent and Reclaimed Water IGA. Tucson would in such subsequent Addendum agree to delivery of a peak daily flow of 3.75 million gallons every 24 hours, subject to the provisions of Section 3(A)(1) of this Addendum. Tucson will provide Oro Valley with the opportunity to guarantee, through such subsequent Addendum, a Non-interruptible supply of at least 3.75 mgd through Thornydale Road Reclaimed Reservoir at least six (6) months before Tucson agrees to deliver Reclaimed Water to third party Customers through the NW System. In the event that Tucson and Oro Valley do not enter into a subsequent Addendum for Non-interruptible service, Oro Valley may elect to continue to be supplied with Interruptible As Available Oro Valley Reclaimed Water, subject to Tucson's then-existing other Non-interruptible Customer commitments. 1. Under Section 4.2.1.3 of the Effluent IGA and Exhibit 3 to that IGA, Oro Valley has a daily entitlement to Effluent; for purposes of Oro Valley's Reclaimed Water deliveries under Sections 3(A) and 3(B) of this Addendum, Tucson agrees to calculate Oro Valley's Effluent and Reclaimed Water entitlements on an annual basis. C. Capital Improvements for Interruptible rate: Oro Valley may make improvements to the NW System in order to provide sufficient capacity to allow Oro Valley to continue to receive Oro Valley's Reclaimed Water at the Interruptible Rate. Tucson and Oro Valley shall memorialize the precise terms of such improvements in a subsequent addendum to the Effluent IGA. D. Oro Valley shall elect to be supplied with either an entirely Interruptible or an entirely Non-interruptible supply of Reclaimed Water, but Tucson will not provide a blended supply of both Interruptible and Non-Interruptible Reclaimed Water for water from either Oro Valley's or Tucson's Effluent through the NW System. E. Interruption of reclaimed water service: Tucson may Interrupt deliveries of Oro Valley's Reclaimed Water when it determines, in good faith, that continued deliveries will compromise its ability to deliver Reclaimed Water to its Customers. Such circumstances may include, but shall not be limited to, the following situations: 1. Cumulative demand on the Tucson Reclaimed Water delivery system may exceed Tucson's ability to supply reclaimed water to both its Non-interruptible and Interruptible customers, and therefore require Tucson to reduce deliveries to its Interruptible customers in order to meet its Non- interruptible customers' delivery requirements. 2. A failure in Tucson's reclaimed water system, or potential violation of Tucson's Reclaimed Water Permits, requires Tucson to reduce its deliveries to the Interruptible customers in order retain the ability to serve its Non-interruptible customers. Addendum l to City of Tucson—Town of Oro Valley {A0005579.DOC/} Page 4 of 8 IGAs Relating to Effluent and Reclaimed Water F. Notification of Interruption. 1. Tucson shall notify the Town of any Interruptions or impending Interruptions in the production, delivery or ability to take Reclaimed Water 48 hours prior to a foreseen Interruption or as soon as practical when the Interruption is not foreseen. In the event that the City takes action to resume the interrupted service, the costs of such action will be the sole responsibility of the City. 2. The notification by Tucson shall contain the following information: a. The commencement of Interruption in production and delivery of Reclaimed Water, if the Interruption is foreseen; b. The anticipated percentage (%) of reduction in capacity; c. The anticipated date and time when production and delivery of Reclaimed Water will be restored; d. An estimated volume of Reclaimed Water that could be delivered during the 48 hours prior to the interruption to protect irrigation needs; 3. If an Interruption in the production or delivery of Reclaimed Water is due to a break in the Reclaimed Water line, the Town shall be informed of this condition as soon as Tucson is aware that a break in the Reclaimed Water line has occurred. 4. If an Interruption in the production or delivery of Reclaimed Water is due to a violation of Tucson's Reclaimed Water Reuse Permit, Tucson shall notify the Town of the nature of such violation and the anticipated date and time Reclaimed Water production and delivery is expected to be resumed in compliance with the terms of Tucson's Reclaimed Water Reuse Permit, and such additional information as the Town may require to comply with terms of its additional permits. 4. Charge for Interruptible Reclaimed Water. A. For the first five (5) years following the initiation of deliveries of Oro Valley's Reclaimed Water or from October 31, 2005, whichever occurs first, Tucson shall charge Oro Valley for deliveries of Oro Valley's Reclaimed Water on the following basis: Oro Valley will pay the "Interruptible" or "Environmental Rate" established in Section 5.2.2.1 of the 2000 Supplemental IGA between Tucson and Pima County and Section 4.2.3 of the Effluent IGA. Addendum l to City of Tucson—Town of Oro Valley {A0005579.DOC/} Page 5 of 8 IGAs Relating to Effluent and Reclaimed Water B. After five years have elapsed from the initiation of deliveries of Oro (5) Valley's Reclaimed Water or from October 31, 2005, whichever occurs first, Tucson will not guarantee the delivery or supply of Oro Valley's Reclaimed Water unless Oro Valley and Tucson have entered into Addendum to the Effluent IGA as contemplated in Sections 3(B), 3(C) and 5(B) of this Addendum. If Oro Valley elects to take delivery of Oro Valley's Reclaimed Water on an Interruptible As Available basis, Oro Valley will pay the "Interruptible" or "Environmental Rate" established in Section 5.2.2.1 of the 2000 Supplemental IGA between Tucson and Pima County and Section 4.2.3 of the Effluent IGA. 5. Charge for Non-Interruptible Reclaimed Water. A. Throughout the Terms of the Effluent and Reclaimed Water Intergovernmental Agreements, Oro Valley shall have the option to elect to be supplied with Non-interruptible Reclaimed Water. This option may render Oro Valley in an inferior position to Tucson's other Non-interruptible Customer commitments, if Tucson shall have complied with Section 3(B), above, before acquiring such Customers. If Oro Valley requests Non-interruptible Reclaimed Water service through the NW System, Tucson shall charge Oro Valley for such supply pursuant to the rate for Non-interruptible water established in Sections IV and V of the Reclaimed Water IGA. B. Before Tucson supplies Oro Valley with Reclaimed Water at the Non- interruptible rate, Tucson and Oro Valley shall memorialize the precise terms of such service in a subsequent addendum to the Effluent IGA. 6. Consistency with Other Agreements. The definitions and terms of this Addendum shall have the meanings established in the definitions and terms found within the Effluent IGA and the Reclaimed IGA, and shall be interpreted to be consistent with those Agreements, with the addition of the following terms: A. "Tucson's Effluent" shall mean Effluent derived from Waters of Tucson. B. "Customer" shall mean a party that has signed a reclaimed water agreement and entered into a contractual relationship with Tucson for a Non-interruptible supply of Reclaimed Water. C. "Interruption" shall mean any reduction in the production or delivery of Reclaimed Water, up to and including complete termination of such production or delivery for a finite period of time. D. "Oro Valley's Reclaimed Water" shall mean Reclaimed Water produced from Oro Valley's Effluent. 7. Additional Documents. The parties agree to execute such further documents as may be necessary to carry out the terms and intent of this Addendum. Addendum 1 to City of Tucson—Town of Oro Valley {A0005579.DOC/) Page 6 of 8 1GAs Relating to Effluent and Reclaimed Water 8. Entire Agreement. This Agreement and the Exhibits hereto contain the entire Agreement between the parties, and the terms of this Agreement are contractual, not merely a recital. 9. Recordation. This Addendum shall be recorded with the County Recorder of Pima County, Arizona after the Addendum has been approved and executed by the parties. 10. Successors and Assigns. This Agreement and all of the terms and provisions hereof shall inure to the benefit of and be binding upon the successors and assigns of all of the parties hereto. 11. Notices. All notices shall be in writing and together with other mailings pertaining to this Agreement shall be made to: FOR ORO VALLEY: Town Manager Town of Oro Valley 11000 N. La Canada Drive Oro Valley, AZ 85737 WITH COPY TO: Oro Valley Attorney Town of Oro Valley 11000 N. La Canada Drive Oro Valley, AZ 85737 FOR TUCSON: Director Tucson Water P.O. Box 27210 Tucson, AZ 85726 With Copy to: City Attorney City of Tucson P.O. Box 27210 Tucson, AZ 85726 or as otherwise specified from time to time by each party. I Addendum Ito City of Tucson—Town of Oro Valley {A0005579.DOC/} Page 7 of 8 IGAs Relating to Effluent and Reclaimed Water 12. Miscellaneous. Theg es artiagree and acknowledge that time is of the essence with p respect to this Agreement. If any lawsuit or other enforcement proceeding is brought to enforce this Agreement, the prevailing party shall be entitled to recover the costs and expenses of such action and reasonable attorneys' fees incurred. The Agreement shall be governed by and construed in accordance with the laws of the State of Arizona. 13. Effective Date. This Agreement shall become effective when the Agreement has been executed by all of the parties and their respective legal counsel and has been recorded at the office of the Pima County Recorder. IN WITNESS WHEREOF, the Parties hereto have hereunto set their hands the day and year first above written. CITY OF TUCSON By: Robert E. Walkup,Mayor ATTEST: APPROVED AS TO FORM: By: By: Kathy Detrick, City Clerk Michael D. House, City Attorney TOWN OF ORO VALLEY By: Paul Loomis, Mayor ATTEST: APPROVED AS TO FORM: By: By: Town Clerk Town Attorney Addendum 1 to City of Tucson—Town of Oro Valley {A0005579.DOC/} Page 8 of 8 1GAs Relating to Effluent and Reclaimed Water TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: October 15, 2003 TO: HONORABLE MAYOR & COUNCIL FROM: William A. Jansen, P.E., Town Engineer SUBJECT: Report on the Emergency of the Town Hall Complex Fire Alarm Control Panel SUMMARY: Pursuant to Section 3-4-6 of the Oro Valley Town Code, this communication is to serve as the report required to fulfill the obligations of authorized emergency purchases. On or about July 26, 2003, the fire alarm control panel in the Administration Building began to malfunction and give out false alarms. My staff had our fire alarm service company investigate the cause of the malfunction. After an extensive investigation, it was determined that the panel has sustained a significant power surge probably from a near-by lightning strike. The service personnel were then instructed to provide an estimate to repair or replace the control panel. In its present condition, the fire monitoring system is presently functioning at a greatly reduced capacity, and we are not sure what level of protection is being provided. On August 27, 2003 we received the proposal to repair or replace the control panel. The panel and system had sustained considerable damage to the various components. The existing panel is a proprietary unit and parts are not available except from the manufacturer. The following are the costs to repair or replace the unit. The proposals are attached. 1. Repair existing fire control panel $12,610.00 2. Replace existing fire alarm control panel and related devices with non- proprietary equipment. $ 34,259.48 We have filed a claim with the Town's insurance provider for the repair costs. Based on the Mayor's approval of the emergency purchase, DPW is proceeding with the replacement of the entire system as outlined in the proposal and we will use whatever settlement is received on the insurance claim to offset some of the replacement costs. FISCAL IMPACT: Cost estimate is $34,259.48 less settlement received from the Town's insurance company. Funds for the replacement will be charged against OV budget account # 001-199-904 as per the Finance Director's recommendation TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 2 OF 2 RECOMMENDATIONS: None required SUGGESTED MOTION: None Required ATTACHMENT: Request for and authorization to proceed with emergency procurement procedures. Town Engineer Town Manag r TOWN OF ORO VALLEY or INTEROFFICE INTEROFFICE MEMORANDUMTowNop 200,E0 -: P�BarcwOR S I. TO; MAYOR LOOMIS �-.�' FROM: CHUCK SWEET, TOWN MANAGER SUBJECT: TOWN CODE SECTIONEMERGENCYPURCHASE, PANEL SE, REPLACEMENT OF FIRE ALARM DATE: SEPTEMBER 23, 2003 Please see the attached information from the Public Works Director cntrol panel.concerning the recommendation to repair or replace the Town's concur with Mr. Jansen's recommendation to replace the fire alarm control panel and related equipment. Town Code Section 3-4-6 (Emergency Purchases) requires your authorization to the purchasing Agent (Town Manager) "to purchase and secure services without complying with the procedures of this article (PurchaSiflq). request l and your authorization to proceed with the replacement of the fire alarm panel related equipment. I will deliver a verbal report to the Town Council at the regular Town Council meeting of October 1, 2003 as required by Section3-4-6 of the Town Code. A full written report shall be submitted to the Council at their regular meeting on October 15, 2003. Your signature below will authorize this emergency purchase. Chuck Sweet, Town Manager Attachment (1) Approved: Date: Paul H. Loomis, Mayor 12 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: October 15, 2003 TO: HONORABLE MAYOR & COUNCIL FROM: Brent Sinclair, AICP, Community Development Director SUBJECT: Awards to Building Safety Personnel from the Arizona Building Officials Association SUMMARY: Oro ValleyBuilding Safety Administrator Terry Vosler and Office Manager Missy Kern have both received the highest honors available from the Arizona Building Officials Association (AZBO). The awards were announced at the AZBO annual business meeting in July of this year. Accordingthe Steven Brown, Chairman of the AZBO Board of Directors, Vosler was cited for his "long-term, unselfish contributions" to the organization. In addition, Brown praised Vosler's "giving of your own personal time, leadership in working with industry, and your promotion of building safety throughout the State." Kern wasp raise for her "outstanding service and leadership to the organization and her peers." Kern's award is presented to individuals who have demonstrated helpfulness to fellow permit technicians and code officials as well as participation in AZBO activities. Both Vosler and Kern will be in attendance at the October 15, 2003 meeting to receive their awards. / / . g'‘•- d Co ""unity Develo•ment Director / / I J i Town Manager TOWN OF ORO VALLEY 3 COUNCIL COMMUNICATION MEETING DATE: October 15, 2003 TO: HONORABLE MAYOR & TOWN COUNCIL FROM: Dee Widero, Senior Zoning Inspector SUBJ: Appointment to the Board of Adjustment SUMMARY: Currently there are two terms on the Board of Adjustment that expired June 30, 2003. Using established procedures as outlined in the Town Council Policies and Procedures, an Interview Panel was formed consisting of Council Liaison Paul Loomis, Board of Adjustment Vice Chair Lyra Done, and Senior Zoning Inspector Dee Widero. The Interview Panel conducted interviews of six (6) individuals who wish to be either reappointed (or newly appointed) to the Board of Adjustment. As a result of those interviews, the following two volunteer applications are being forwarded to you for your consideration and appointment. The recommended appointees are as follows: Mr. Bill Adler (re-appointment) (2 year term) Mr. Greg Marlar (appointment) (2 year term) ATTACHMENTS: 1. Volunteer Appointment Applications and/or Request for Re-Appointment letters. SUGGESTED MOTION: I move to re-appoint Mr. Bill Adler, and appoint Mr. Greg Marlar to the Board of Adjustment for terms of two years with their terms expiring June 30, 2005. Dee Widero, Sr. Zoning Inspector Chuck Swe t, Town Manager C lS)4 O. 4 J *'''- 9* ORO VALLEY VOLUNTEER APPOINTMENT APPLICATION Dear Oro Valley Citizen: We appreciate your interest in the Town of Oro Valley. This informational form,when completed,will allow us to quickly process your application. A list describing the Town's Boards and Commissions is attached for your reference.Also attached is Resolution No.(R)02-107,reflecting the procedures surrounding the appointment process to Boards Your application will remain on file for two years from date of receipt. Your supplying this data will greatly assist us in understanding how we can best use your talents and experience. We thank you kindly for volunteering to serve the Town. Please note: No volunteer shall serve on more than one standing Board at any time and must have resided in the Town for 1 year. Please return to the Town Clerk's Office, 11,000 North La Canada Drive,Oro Valley,Arizona 85737. Name 1 ,' L- Af Last %�, YLS:2_3_7 Home Phone Business Phone Email $ - Number of Ye rs in Or.- alley 4 (Must be a resident of the Town for 1 year). Signature Date 03 'I ee_ Please indicate the board or commission you wish to join: Ar ,Y — I i.Ard/ / /it Please list your volunteer services in Oro Valley and with other organizations including any boards or commissions on which you have served: (board/commission, civic, educational,cultural social,etc. ' - L/ 11/'' SIIi/ ci App .A.A0 , - Ar• /7--/1 4X 144 /1- How does your previous volunteer service prepare you for the board or commission appointment for which you have applied? Please describe an issue considered at a meeting of the Board or Commission for which ou are applying. Lam, Air‘ ! �- LJ •, _ r� G. i ,M/521-18.t/ L5f#79C1 eAl; 7)-A 19-5 17— d4e/75--c 5/D-new <gle,D1 t/i e.d >71 /Ai- dr/I "TE4,9 _ _ gri-42;y2/29 -,1,ro aiI "eyou attefided'the Citizens Plann.0,41 ing Institute? '- Are you willing to attend? r, 1fa� 64.)e) Briefly describe your educational/vocational background. ( (Li,zC /)i4,26-1- la �Ci b)Pi__ 5. 4 _ rAe‘- / Dr`, ///r7 L�C' 19-1)1MAY E ATTACHED ��SI D ADDITIONAL INFORMATION ww\v.townoforoval lev.com 01/03 WILLIAM D. ADLER Oro Valley, AZ 85737 May 7, 2003 Ms. Susan Baczkiewicz Town of Oro Valley RE: Appointment to the Board of Adjustment Following the letter from the Mayor dated March 21st, I am writing to request consideration for appointment to the Board of Adjustment for a second,two year term. During the period of my service I have not missed a single regular or special meeting. I initiated discussion by the Board that resulted in the adoption of formal rules and procedures. I made significant contributions to those rules and procedures. Notably, out of the discussion came a primer from the then Town Attorney detailing Board responsibilities, and clarifying the five criteria as legal, and binding standards, all of l� which had to met to grant a variance. Up to that point, the Board had operated upon the mistaken assumption that the five standards were only "findings", which needed to be addressed,but not met. I initiated discussion by the Board of opportunities to expand the role of the Board, and have consistently expressed the desire for the Board of Adjustment to strive to become the most respected Board within the Town. In this connection, I have proposed additional training meetings using mock cases in order for the Board members to work entirely through the process of evidence gathering, determination and motion. In terms of performance of the duties of a Board member, I have taken a leadership position in eliciting information from the applicants that pertains to the five legal standards; have pointed out applications of the zoning code not addressed by either the staff or the applicant, and have consistently explained my position to the public and applicant at the time of making a motion. I have been decisive,but objective and PP respectful of differing views offered by the applicant,the public or Board members. I am Prepared for each case, bringing to bear not only pertinent sections of the zoning code; case examples from the Board manual, C.P.I. information, but also policies from the Town General Plan. In short, I believe I have done a good job, and deserve to be appointed. S -t -ly Bill Adler 09/29/2003 12:58 52057176886 RANDALL & RICHARDS PAGE 02 r L, A A_ A • ��' ���� ORO VALLEY VO �''r' r;�-�► ire d s'-:;-i .. LUNTEER APPOINTMENT APP,LI A �'' �,_fL TOV Dear Oro Valley Citizen: We appreciate your interest in the Town of Oro Valley. This informational form,when completed,will allow us toquickly process your application. A list describing the Town's Boards and Commissions is attached refetance.Also attached is Resolution No. for your . (R)02-107,reflecting the procedures surrounding thea ointment process to Boards Your app l i cati on will remain on file for two years from date of receipt. PP roc rpt. Your supplying this data will greatly assist us in understandinghow We thank you kindly for volunteering to Serve the Town. we can best use your talents and experience. Please note: No volunteer shall serve on more than one standingBoard at anytime the Town for 1 year. and meat have resided in Please return to the Town Clerk's Office,11,000 North La Canada Drive,Oro Valley,Arizona 85737. ____________Name �l Jed Last —' — -- Home Phone usiness Phone Number of Years in Oro Valley_ I (Must be a resident of the Town for year). 1 y ar). • t� Signature Please indicate the b,: • or commission you wish to join: + AI to P.,v1 Please list your volunteer services in Oro Valley and with otherorganizations includingft any boards or commissions on which you hay served:(bo: ' commis-ion,civic,educational,cultural,social,etc.) 1 � ( !w vcArspoo4....4)ei evu 1 ,.1114 I # A Z , • ICYCP4.3 r r CASE) r C. .9..,__34,oviN "Lickutigousi How does your previous volunteer service prepare you for the board or commission appointment for which applied? Please describe an issue considered at a � cerin of thBoard � you have B e or Commission for hich you are app g. J,.• C' r A 1. - A ..L._ • . X11 4 At• / ���1, . • AI r..LI a �� • t .� WaUld k _ o1 Have you attended the Citizens Planning institute? Arc you willing to attend? Briefly describe your educational/vocational background. s e.s is , 1 ('oI/ ve 8,6 IF DESIRED,ADDITIONAL INFORMATION MAY BE ATTACI-TED yaw,townoforov_al�i L&Qm 01/03 SEP B'8PI 1 TOU �F1.1•��•nf�� *.- AFO`/,va;an ORO VALLEY VOLUNTEER APPOINTMENT APPLICATION Dear Oro Valley Citizen: We appreciate your interest in the Town of Oro Valley. This informational form,when completed,will allow us to quickly process your application. A list describing the Town's Boards and Commissions is attached for your reference.Also attached is Resolution No. (R)02-107,reflecting the procedures surrounding the appointment process to Boards Your application will remain on file for two years from date of receipt. Your supplying this data will greatly assist us in understanding how we can best use your talents and experience. We thank you kindly for volunteering to serve the Town. Please note: No volunteer shall serve on more than one standing Board at any time and must have resided in the Town for 1 year. Please return to the Town Clerk's Office, 11,000 North La Caflada Drive,Oro Valley,Arizona 85737. Name E T � ) L-� Last - Home Phone - Business Phone Email Number of Ye. in Oro Valley (Must be7f3sident of the Town for 1 ear . year). Signa E.♦ • Date c17 , 40 Please indicate the board or commissionJ ou wish to join: /"Z: C - Y � Please list your volunteer services in Oro Valley and with other organizations including any boards or commissions on which you have served: (board/co •�sion, civic, edu tional,cultural,socia,etc.) ill- _ CRP d ad/ 's-E - Vi©h tt i-iSER /-1- 061e4.11i 7-0 7CeS�f / `6 S , 1 , C. //1' `7 How does your previous volunteer service prepare you for the board or commission appointment for which you have applied? Please describe an issue considered at a meeting of the Board or Commission for wh`h you are applying. u' • w L. �.= ,.5 G '-5 • _ Ti.• /6 ," -72-/;E a'r),&7/ C,Zzi - . 4 4L, ' 771-Dp/./0 G, v = 1#<:1 i- re ,E Z16:tic-r CoAJ 13 \Jt4 F l 6, Haveyou attended the Citizens Planning Institute? �' ? • \/S� g Are you willing to attend. Brieflydescribeyour educational/vocational background. ori 1� �._ ' it / .t � , g 7)16(1)/ ' --- -U1C? 1,Ez.66eli /4. iz-o16 ./3/001.v7(4" IF DESIRED,ADDITIONAL INFORMATION MAY BE ATTACHED www.townoforovailev.com 01/03 * f ink) rrt VA �Cy �p yt�.� ii.. 4 1 1 o`,N `9z ORO VALLEY VOLUNTEER APPOINTMENT APPLICATION Dear Oro Valley Citizen: We appreciate your interest in the Town of Oro Valley. This informational form,when completed,will allow us to quickly process your application. A list describing the Town's Boards and Commissions is attached for your reference.Also attached is Resolution No. (R)02-107,reflecting the procedures surrounding the appointment process to Boards Your application will remain on file for two years from date of receipt. Your supplying this data will greatly assist us in understanding how we can best use your talents and experience. We thank you kindly for volunteering to serve the Town. Please note: No volunteer shall serve on more than one standing Board at any time and must have resided in the Town for 1 year. Please return to the Town Clerk's Office, 11,000 North La Canada Drive,Oro Valley,Arizona 85737. Name Mai-1 qr ' Last Home Phone Business Phone Email / Number of Years in Oro Valley Lie i (Must be a resident of the Town for 1 year). Signature Datec57/12/a3 g Please indicate the board or commission you wish to join: Q 04 td 0"( d_QCeS•f-,�-�ei+ Please list your volunteer services in Oro Valley and with other organizations including any boards or commissions on which you have served: (board/commission, civic, educational,cultural, social,etc.) S n v-K./..% r e 21DA ti U o IL? e COtOAAIO 6:44-1t 42-et v6._ Oct: d 16(Y E o44 0,t)( How does your previous volunteer service prepare you for the board or commission appointment for which you have applied? Please describe an issue considered at a meeting of the Board or Commission for which you are applying. • - v45dIl 'iiiijss�.� r c ;o✓1 1 i c p no c 4.,/b S cz( b c.c.(a.1 1‘4- -z .s (t 8Yl ; aa 411, Co A ; e , A V A OC.„ 1 G tC.✓,Sfci eJ 4'\G-t C.C4,4,1e oma' (i of",c,( c6sS . Have you attended the Citizens Planning Institute? 1\j 0 Are you willing to attend? Q S Briefly describe your educational/vocational background. iqcjij /to r(A;c,Ciez.r3 be per;enSc- R cdj-r G nA eti, W ^4,,c::4.4, --�: a.k c g U mss � �� IF DESIRED,ADDITIONAL INFORMATION MAY BE ATTACHED www.townoforoval iev.con n 01/03 _ . JUL 25'03Pm 3:38 TOV C yF„1.t.E` ,yAi, r'N'C'14 Wi J ♦ ;, '6771.r.) 91 ORO VALLEY VOLUNTEER APPOINTMENT APPLICATION Dear Oro Valley Citizen: We appreciate your interest in the Town of Oro Valley. This informational form,when completed,will allow us to quickly process your application. A list describing the Town's Boards and Commissions is attached for your reference.Also attached is Resolution No.(R)02-107,reflecting the procedures surrounding the appointment process to Boards Your application will remain on file for two years from date of receipt. Your supplying this data will greatly assist us in understanding how we can best use your talents and experience. We thank you kindly for volunteering to serve the Town. Please note: No volunteer shall serve on more than one standing Board at any time and must have resided in the Town for 1 year. Please return to the Town Clerk's Office, 11,000 North La Canada Drive,Oro Valley,Arizona 85737. Name Neis John McCormick Last Home Phone Business Phone Northwest Tucson area for 35 yrs Number of Years in Oro Valley 4+ (Must be a resident of the Town for 1 year). Signature Date 7/24/03 Please indicate the board or commission you wish to join: Board of Adjustment Please list your volunteer services in Oro Valley and with other organizations including any boards or commissions on which you have served: (board/commission,civic, educational, cultural,social,etc.) General Plan Steering Committee df Oro Valley-Chairman; Oro Valley representative to the Pima County Bond Advisory Committee-alternate; Past president & director of 3 homeowners associations• Past •resident & director of n u- • •. • • organizations, including but not limited to Foundation for the Diocese of Tucson, Marana Health Clinic, Parents Anonymous, etc. ; Member of Pima Association of Governments while head of Pima County Public Defender's Office How does your previous volunteer service prepare you for the board or commission appointment for which you have applied? Please describe an issue considered at a meeting of the Board or Commission for which you are applying. From my past experience it is clear that a member of the Board of Adjustment (and as a member of life) it is most important to keep an open mind, listen carefully and tinslerstand all sides of an issue, .nd favi l i j-ate a consensus to make a decision. The law needs to be followed in a pragmatic manner. The ability • • • •n _ - ' _ _ _ ' :• e _ rength (not a sign of weakness as some realists contend) for the benefit of all concerned. The issues before the Board of Adjustment should be approached in this manner. Have you attended the Citizens Planning Institute? yes Are you willing to attend? ilia Briefly describe your educational/vocational background. BBA-Univ. of Michigan 1964; MBA-Univ. of Michigan 1965; JD (law degree) Univ. of Texas 1968/employed with a CPA firm for 2 1/2 yrs, employed as a lawyer for Pima Co. Public Defender's Office f nr 3 yrs, employed as a director of the Pima Co. Public Defender's Office for 5 yrs, a lawyer and shareholder in Neis & Callaway, P.C. for past 23 yrs IF DESIRED,ADDITIONAL INFORMATION MAY BE ATTACHED www.townoforoval iev.com 01/03 JOHN M. NEIS Oro Valley, Arizona, 85737-5042 Home: ( Office ( Personal Born: May 11 , 1942; Height: 6'0"; Weight: 210 lbs. Family: Married, three adult children Education & B.B.A. - University of Michigan - 1964 Academic M.B.A. - University of Michigan - 1965 Achievements J.D. - University of Texas - 1968 -Recipient of American Jurisprudence Award in Labor Law -Licensed to practice law in Arizona, Texas and Federal Courts -Since 1968 I have attended various classes and seminars in law, taxation, management, criminal justice, etc. Experience Attorney in the private practice of law, Tucson, Arizona. 1979 - Present As a sole practitioner, and presently as a partner in Neis & Callaway, P. C., I have a general litigation practice with major emphasis in criminal defense, probate, domestic relations, business, some real estate, personal injury and taxes, etc. I also serve as a court appointed arbitrator in numerous cases. My practice involves both trial and appellate work in administrative, municipal, county, state, and federal courts. I also have an office practice. 981 - Present Faculty member at the University of Phoenix, Tucson, Arizona. I teach both undergraduate and graduate-level business law courses and ethics. I have taught managerial accounting and economics. I previously served as Area Chair. 1974 — 1979 Pima County Public Defender, Tucson, Arizona. My duties and responsibilities were, upon order of the court, to defend, advise, and counsel defendants in felony cases, misdemeanor cases, extradition hearings, civil commitment hearings, juvenile delinquency and incorrigibility proceedings, and appeals to higher court or courts. The total ann_:al caseload was in excess of 5,000 cases. In order to fulfill these duties I was responsible for a staff of over 70 people with budgets in excess of $1 .5 million. In addition to indigent criminal defense work, this position included: Establishing annual budgets; developing an efficient organization; drafting potential legislation, local court rules, and various legal documents; hiring, and in a small number of cases, dismissing personnel; working with judges and other officials; serving on numerous criminal justice committees; giving speeches; communication with the media; and any other work necessary as the head of a large law office. Accomplishments - I created an experienced, client-oriented, professional staff while reducing turnover from over 50 percent to less than 20 percent; established maximum standards per attorney per year, thus preventing malpractice due to a large caseload; reorganized to meet office's growth while increasing efficiency; reduced the office caseload from 92 to 70 percent of all Pima County criminal defense work. JOHN M. NEIS 'esume - Page 2 1971-1974 Pima County Deputy Public Defender, Tucson, Arizona. I was assigned to represent people who were charged with jailable offenses and could not afford private counsel. This representation included attending arraignments in justice courts, preliminary hearings, Superior Court arraignments, motions, trials (court and jury), appeals, etc. These cases varied from petty theft with probation to first degree murder with the death penalty. The courts varied from Justice Court to the United States Supreme Court. 1968 — 1971 Staff accountant and tax accountant for Ernst & Ernst, Tucson, Arizona. As an auditor, my responsibilities ranged from establishing the client's internal control and testing accounting procedures, to the final income and expense and balance sheet report and the management letter suggesting methods of improvement. As a tax accountant most of my work consisted of corporate tax returns. I also prepared personal tax returns. Part-time During the period of my formal education, I worked part-time for ten summers Experience in sales, construction, banking and accounting. I also taught a course in human relations for Central Piedmont College. Additional President of numerous homeowners associations. Treasurer and President of 'xperiences the Marana Health Clinic, 1986 to 1989. The health clinic's budget exceeded $1 million. A major accomplishment was keeping the clinic self-sustaining when federal funds were terminated. I have also served as a board member and an officer of C.O.D.A.C., Parents Anonymous, A.C.L.U., Tucson Parks Foundation, various country clubs, city planning committees, Pima Association of Governments, various church foundations and committees, justice groups, etc. Professional Societies - I am presently a member of the Arizona and Texas Bar Associations, licensed to practice in U.S. District, Appellate and Supreme Courts. I was also a member of the Pima County Bar Association Board of Directors. I am also a member of various disciplinary and other bar association committees. Lecturer - I have lectured on various legal subjects to legal and non-legal groups. Other Activities I participated in athletic programs in high school, college and post-college. Presently I am active in golf and occasionally in softball, basketball, and racquetball. I play the saxophone and piano and have been in various bands. I collect stamps and coins. References available upon request. 25' ;3iI t{ L•LS 01j t `fit F: 4 a :,cp s4.jt:•: ORO VALLEY VOLUNTEER APPOINTMENT APPLICATION Dear Oro Valley Citizen: We appreciate your interest in the Town of Oro Valley. This informational form,when completed,will allow us to quickly process your application. A list describing the Town's Boards and Commissions is attached for your reference.Also attached is Resolution No.(R)02-107,reflecting the procedures surrounding the appointment process to Boards Your application will remain on file for two years from date of receipt. Your supplying this data will greatly assist us in understanding how we can best use your talents and experience. We thank you kindly for volunteering to serve the Town. Please note: No volunteer shall serve on more than one standing Board at any time and must have resided in the Town for 1 year. Please return to the Town Clerk's Office, 11,000 North La Canada Drive,Oro Valley,Arizona 85737. o z /I/ G;P.vName �t � �,�- Home Phone (, Business Phone Email /� Number of Years in Oro Valley 7 (Must be .resident of the Town for 1 year). Signature ,. _ Air Date vc.y A.2 0 03 Please indicate the board or cAmmission you wish to join: 4‘,."A. D 1 _ VeZ4frte- itet//e GJ ,f A i IA.' N G= isms/0"/ � ��f•�•-.tet . Please list your volunteer services in Oro Valley and with other organizations including any boards or commissions on hich you have served:(board/commission,civic,educational,cultural,social,etc.) cA Jr /I1 _.- e Je?.") G' rrY KK1 is CI s ylada m5/3€Air ems' 164),4A.), S C i , s 1,41 lee,J 0 4AJJ .4 G-4 5 AA C rte A-rr 4.), VoL L1/i> T e 14- /. .e."1/1 //15;e04 e.:lCom, `>.� v/,'� ' a - m •.5.�/;0#.1e y Ai& to ai 1 Av r/.J a/L , r/ /J 4 S/-lo C'�D. J` e. ,„Ar, �'j A/4,A.0 4,4 A/ TwG yQ AA S How does your previous volunteer service prepare you for the board or commission appointment for which you have applied? Please describe an issue considered at a meeting of the Board or Commission for which you are applying. /4 5 / /0.,A-7- �"oi-fit 5 e /4/A 4.1 7 i) L ,c s e -4 p, G : .61.D 6-G-7; No/Se 14ii > QJ f 7'i o AQ Al v, , aAry •.€ r.4 2 iffe s Aja ,tom T i•c I A it i f S v C 5 75•o r v L,�?-•C- feki N Tex. GST ♦B v 7-/j?,A^)-/ r ,J J/1 C. S 9 �►-€ c� 1,0 7- i G C i 7';z ¢,0•J5 L A N Have you attended the Citizens Planning Institute?/'2 S 4,02-e3Are you willing to attend? Briefly describe your educational/vocational background. r r2. e. 1) )J l/.e/Ls y 01,C /tie. t/ f N� AA; zd _ 4/A,'.v�- 3,� e A t . CA it e r.4., ;7"1' UN 117 e A, IF DESIRED,ADDITIONAL INFORMATION MAY BE ATTACHED www.townoforc v al lei=-.coir 01/03 TOWN OF ORO VALLEY Page 1 of 1 COUNCIL COMMUNICATION MEETING DATE: 10/15/03 TO: HONORABLE MAYOR AND COUNCIL FROM: CHUCK SWEET, TOWN MANAGER SUBJECT: RESOLUTION NO. (R) 03 -95 ESTABLISHING THE POSITION OF TOWN HISTORIAN AND PROVIDING THE RESPONSIBILITIES AND DUTIES ASSOCIATED THEREWITH SUMMARY: In 1978, the Oro Valley Town Council appointed Marjorie Kreigh as the first Town Historian. Mrs. Kreigh served in the position of Town Historian with distinction and made an invaluable contribution to preserving and protecting the Town's rich history. However, the Town Council at that time did not establish a permanent position of Town Historian. The Town of Oro Valley desires to ensure that the history of the Town is accurately maintained and preserved. Pursuant to Arizona Revised Statutes (A.R.S.) § 9- 239(A), the Mayor and Town Council have the authority to establish the permanent position of Town Historian. In creating the position of Town Historian to accurately maintain and preserve the Town's history, the Town Historian shall: 1) serve at the pleasure of the Mayor and Town Council; 2) serve without compensation; 3) be reimbursed for actual expenses in connection with his/her duties upon authorization of the Town Council; and 1) not have the authority to bind the Town to any agreements with public or private organizations. James D. Kreigh, Marjorie Kreigh's husband and one of the founders of the Town of Oro Valley possesses the requisite knowledge, background, experience and qualifications to serve as Town Historian. Mr. Kreigh offers to the Town an invaluable resource and the Town would be benefited substantially by having Mr. Kreigh serve as Town Historian. ATTACHMENT: Exhibit "A"- Resolution No. (R) 03- 95 Establishing the Position of Town Historian and Providing the Responsibilities and Duties Associated Therewith. RECOMMENDATION: That the Mayor and Council Approve the Adoption of Resolution No. (R) 03-95 FISCAL IMPACT: N/A SUGGESTED MOTION: I hereby move to approve Resolution No. (R) 039 the Position Establishing of Town Historian and Providing the Responsibilities and Duties Associated Th-rewith, and Appointing James D. Kreigh to the Position of Town Historian. ArAdm.:AliChuck Sweet, 'own Manager F:\Council\Regular\101503 CC re Town Historian.docCouncil\Regular\101503 CC re Town Historian Town Attorney/ca'093003 EXHIBIT "A" RESOLUTION NO. (R) 03 - 95 A RESOLUTION OF THE TOWN OF ORO VALLEY, ARIZONA ESTABLISHING THE POSITION OF TOWN HISTORIAN AND PROVIDING THE RESPONSIBILITIES AND DUTIES ASSOCIATED THEREWITH. WHEREAS, the Town of Oro Valley desires to ensure that its history is accurately maintained and preserved, and WHEREAS, the Mayor and Town Council have the authority to establish the position of Town Historian under ARS § 9-239(A); and WHEREAS, the creation of the position of Town Historian will serve to accurately maintain and preserve the Town's history; and WHEREAS, it is in the best interest of the Town to establish the position of Town Historian to accurately maintain and preserve its history. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that the position of Town Historian is hereby established to accurately maintain and preserve the Town's history. The Town Historian shall: 1) serve at the pleasure of the Mayor and Town Council; 2) serve without compensation, however, he/she may be reimbursed for actual expenses incurred in connection with his/her duties upon authorization by the Mayor and Town Council; and 3)not have authority to bind the Town to any agreements with public or private organizations. PASSED AND ADOPTED by Mayor and Town Council, the Town of Oro Valley, Arizona, this day of , 2003. TOWN OF ORO VALLEY Paul H. Loomis, Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Mark J. Langlitz, Town Attorney TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: October 15, 2003 TO: HONORABLE MAYOR& COUNCIL FROM: Alan Forrest, Water Utility Director SUBJECT: Presentation of Status of Reclaimed Water System Project SUMMARY: In an effort to keep the Town Council and the public informed as to the status of the Town's reclaimed water system project, staff has agreed to provide frequent updates during regularly scheduled Mayor and Council meetings. Our next update is scheduled for the meeting of October 15, 2003. For the October 15th meeting, we will be making a PowerPoint presentation that will recap the progress made on this project to date. In particular, we will present the current status of the reclaimed water system design and an update on the financing aspects of the project. Our engineering consultant on the project, CH2M-HILL, is a major partner in the development and implementation of this project and will assist in providing information to the Mayor and Council through these scheduled updates and other informational meetings during the life of the project. Water Utility Director Town Manager TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: October 15, 2003 TO: HONORABLE MAYOR & COUNCIL FROM: William A.Jansen,P.E.,Town Engineer SUBJECT: ORDINANCE NO. (0) 03- 33 , AMENDING THE ORO VALLEY TOWN- WIDE ROADWAY DEVELOPMENT IMPACT FEE. SUMMARY: On July 16, 2003, the Town Council adopted Resolution No. (R) 03-62 which provided Notice of Intent to increase the Oro Valley Townwide Roadway Development Impact Fee. In accordance with the state statutes, a public hearing was held on October 1, 2003 to receive public comments. The new fees will take effect 90 days after the adoption of the Ordinance by the Town Council. The existing fee of$2,008.00 per equivalent dwelling unit was set in June 2000. The recommended Townwide Development Roadway Development Impact Fee is $ 2,920.00 per equivalent dwelling unit. The revised fee will take effect ninety(90) days after adoption of the ordinance. FISCAL IMPACT: If the revised impact fee is adopted as recommended,the revenue to the Town from the revised impact fee would increase by$912.00 per equivalent dwelling unit. ATTACHMENTS: 1. Ordinance (0) 03- 33 , An ordinance of the Town of Oro Valley, Arizona amending Chapter 13, Section 13-4-4 of the code of the Town of Oro Valley pertaining to Development Fees. RECOMMENDATIONS: It is recommended that the current Townwide Roadway Impact Fee be amended and revised. SUGGESTED MOTION: The Town Council may wish to consider one of the following motions. I move to approve Ordinance (0) 03-33 authorizing the increase to the Oro Valley Town-wide Roadway Development Impact Fee. Or I move to deny Ordinance(0)03- D-.artmentHe.' Town M. .:er ORDINANCE NO. (0) 03-33 AN ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA AMENDING CHAPTER 13 SECTION 13-4-4A OF THE CODE OF THE TOWN OF ORO VALLEY PERTAINING TO DEVELOPMENT FEES WHEREAS,Chapter 13 Section 13-4-4A of the Oro Valley Town Code states the amount of the Town-wide Roadway Development Fee,and WHEREAS, in accordance with the state statutes, a public hearing was held on October 1,2003 to receive public comments,therefore, BE IT ORDAINED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY,ARIZONA: SECTION 1: That Chapter 13 Section 13-4-4A of the Town Code of the Town of Oro Valley, Arizona, is amended to read: The Town-wide Roadway Development fee is $2,128.00 $3,040.00 per EDU, from which the adjustments shall be made as set forth in Section 13-3-2. PASSED AND AINPTED by the Mayor and Town Council of the Town of Oro Valley,Arizona this t�ay of October,2003. TOWN OF ORO VALLEY,ARIZONA Paul H. Loomis,Mayor ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Mark Langlitz,Town Attorney Date Date aii TOWN OF ORO VALLEY 7 COUNCIL COMMUNICATION MEETING DATE: October 15, 2003 TO: HONORABLE MAYOR& COUNCIL FROM: Robert Conant, Planner II SUBJECT: OV12-03-02, CASTRO ENGINEERING,_ REPRESENTING A F STERLING HOMES, REQUESTS APPROVAL OF A PRELIMINARY PLAT FOR 68 SINGLE FAMILY LOTS, LOCATED ON THE SOUTHEAST CORNER OF MOORE ROAD AND LA CANADA DRIVE EXTENDED, PARCELS 219-490-010 AND 219-490-020 BACKGROUND: Castro Engineering, representing A F Sterling Homes, requests Town Council approval of a Preliminary Plat for 68 lots. The project site is located on the southeast corner of Moore Road and La Canada Drive extended. The rezoning from R1-144 to R1-20 for this 56.72 acre property was approved by Town Council in November 2002. SUMMARY: currently, the property is undisturbed desert. A major wash runs through the site from north to south. The Nash contains a portion of a protected riparian habitat with significant vegetation in and around the 100-year flood limits. The terrain of the site is relatively flat, except for a number of areas along the wash with slopes of 15% or greater. The project is planned as a single-family residential subdivision of 68 lots with an average lot size of 26,270 square feet. The average gross density of the proposed development is 1.18 dwelling units per acre (DU/ac). The development standards for the subdivision are as follows: Area of Site 57.62 acres Current Zoning R1-20 Proposed Density 1.18 DU/ac No. of lots proposed 68 Average lot size 26,270 sq. ft. Lot size (Min and Max) 20,003 and 55,903 sq. ft. Building Height 18-feet maximum Setbacks (Front, Side, Rear) 30, 15, 30 feet Lot 64 may have a driveway cut off white Diamond Lane in order to give flexibility for the location of a house on the lot. Staff has concerns that lots 31, 33, 34, 38 and 65 may have not have sufficient buildable area for the construction of a house. Staff has noted this to the applicant, with the applicant assuring staff that sites have sufficient area for construction. TOWN OF ORO VALLEY 'OUNCIL COMMUNICATION Page 2 of 4 ZONING CODE COMPLIANCE: Riparian Habitat Protection Overlay District: There is a riparian area through approximately the center of the project, running north to south. At the time of rezoning, a conservation easement was placed on this area for protection. Because a number of the lots are platted into the riparian area, a condition has been placed on the plat requiring the riparian apron to be fenced by wrought iron or some other appropriate fencing and a General Note has been added to the plat to this effect. This requirement is for protection of the riparian area from use by the abutting lot owners. There are two wash crossings proposed within the project, a Riparian Habitat Mitigation Plan was presented and approved as part of the rezoning for these crossings. Recreation Area and Trails: Per the OVZCR, the applicant is required to provide approximately .75 acres (1 acre per 85 lots) of recreation area. Recreation Area required .75 acres Recreation Area provided 1.56 acres The recreation area is shown on the Preliminary Plat as Common Area "A". The location and amenities were approved by the Parks and Recreation Department. The other common areas throughout the subdivision serve as either detention basins or access to the trail in the ,vash as shown on the plat and Landscape Plan. The applicant will provide a fifteen (15') foot public access easement in the wash as a non-motorized primitive trail. The trail will exit the wash to Yellow Bird Road prior to the headwall of the culvert crossing Moore Road. Bufferyard Requirements: Per Section 14-207 of the OVZCR, the proposed plat must have a bufferyard "B" along La Canada Drive and Moore Road. The bufferyards are shown in detail on the Landscape Plan. No other bufferyards are required. Police: The Police Department reviewed the subdivision and found it to be satisfactory for officers to be able to view the open areas including the Recreation area. OVZCR Compliance: The Preliminary Plat is in compliance with the zoning code standards for R1-20 and the Design Guidelines. Grading: The project will be a 68 lot custom-graded subdivision. A Type 2 Grading Permit will be required to construct drainage structures, utilities, streets, off-site drainage improvements and any walls necessary for grading on the development site. A Type 1 Grading permit will be required for grading of each residential lot. Drainage: The existing on-site drainage pattern (north to south) will be maintained. Onsite drainage will be conveyed by a combination of constructed v-ditch swales, sidewalk scupper and culverts. Detention basins are provided to F:\ov\ovinoo3\ov 1 2-03-02\PP.TC.RPT.doc TOWN OF ORO VALLEY OUNCIL COMMUNICATION Page 3 of 4 limit the post development flows to pre-developed rates. A Floodplain Use Permit will be required to construct two culverts crossings for this project. Traffic and Circulation: Access into the subdivision will be by the future La Canada Drive extension and Moore Road. The developer will construct the southern half of Moore Road along their frontage and the eastbound approach to the intersection at La Canada Drive. The Vistoso Highlands principals will coordinate with the Town of Oro Valley's La Canada Drive Extension Project for the implementation of off-site improvements along La Canada Drive. The area highway network has been designed and constructed to incorporate the traffic generated from this development. Amphi School District: During the rezoning process, the developer/owner agreed to make a contribution per dwelling unit to the School District to assist with the construction of a new school in the area. TENERAL PLAN CONFORMANCE: Staff has evaluated the Vistoso Highlands Preliminary Plat with regard to the Oro Valley General Plan. The General Plan land use map designates this property as Low Density Residential (1.3-2.0 DU/ac) and the proposed density of the project at 1.18 DU/ac, which conforms with this General Plan designation. The Preliminary Plat is in conformance with elements of the General Plan as follows: Natural Environmental Protection: The proposed plat preserves 90% of the significant vegetation found on the site. The riparian area being under a conservation easement to be maintained by the home owners. View Protection: The applicant agreed to a maximum height of eighteen (18') feet for all houses within the subdivision. This will provide adequate view protection for each house within the project and the surrounding neighborhoods. Parks, Open Space and Recreation: This proposal will be providing 1.56 acres for recreation purposes. It will also be dedicating 10.8 acres for open space of which 9.4 acres consist of riparian area in conservation easement. DRB ACTION: The DRB, on September 9, 2003, voted unanimously(7-0) to recommend approval of the Preliminary Plat. :ECOMMENDATION: It is recommended that the Town Council approve the Preliminary Plat for Vistoso Highlands, subject to the conditions listed in Exhibit A. F:\ov\ov12\2003\0V12-03-02\PP.TC.RPT.doc TOWN OF ORO VALLEY ;OUNCIL COMMUNICATION Page 4 of 4 SUGGESTED MOTIONS: The Town Council may wish to consider one of the following suggested motions: I move to approve OV 12-03-02, Vistoso Highlands Preliminary Plat Lots 1-68, subject to the conditions listed in Exhibit A, attached herewith. OR I move to approve OV 12-03-02, Vistoso Highlands Preliminary Plat Lots 1-68, subject to the conditions listed in Exhibit A attached herewith and the following added conditions: OR I move to deny OV 12-03-02, Vistoso Highlands Preliminary Plat Lots 1-68 finding that: . Attachments: 1. Exhibit A F 2. Preliminary Plat ", 1 i- 4: 4,-4 - Pla ' and Zon Ad inistrator ALLAl it gt,(4,4 Co ity Develo ment Director Town Manager F:\ov\ovinoo3\ov 12-03-02\PP.TC.RPT.doc EXHIBIT A CONDITONS OF APPROVAL VISTOSO HIGHLANDS PRELIMINARY PLAT OV12-03-02 1. The developer and/or owner of record shall pay in-lieu fees for bicycle and sidewalk improvements along La Canada Drive. 2. The developer and/or owner of record shall post a Riparian Habitat Mitigation Bond prior to any site disturbance. 3. Existing well to be abandoned in accordance with Arizona Department of Water Resources. 4. Clean-up of existing leach fields to be in accordance with PDEQ regulations. 5. The developer will construct the southern half of Moore Road along their frontage and the eastbound approach to the intersection at La Canada Drive. 6. Correct Detail G/sheet 3 to show the orifice plates for the detention pond on the upstream side of the 12" CMP. 7. Show the correct location of scupper#1 on Figure 8 of the drainage report. P AAFSOINOWGITP90503RVACVR SHTI.DWG,09117/2003 01:12:07 PM p N7 - El Z RO- Orn C! Zp. 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