HomeMy WebLinkAboutMinutes - Public Safety Personnel Retirement System Board - 11/22/2019MINUTES
PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM
REGULAR SESSION
November 22, 2019
KOKOPELI CONFERENCE ROOM
11000 N. LA CAÑADA DRIVE
REGULAR SESSION AT OR AFTER 2:00 PM
CALL TO ORDER
Chair Artz called the meeting to order at 2:10 p.m.
ROLL CALL
Present: Kevin Artz, Chair
Pete Clegg, Member
Richard Tracy, Member
Katherine Beck, Member
Absent: Andrew Lopez, Member
Staff Present:Carrie Rowley, Local Board Secretary
Carmen Trevizo, Police Sergeant
Attendees: Thomas Benavidez, Local Board Attorney
Member Tracy arrived at 2:16 p.m.
CALL TO AUDIENCE
Chair Artz opened the call to audience. No comments were received.
Notice of Possible Executive Session
Pursuant to ARS § 38-431.03 (A), the Board may vote to convene in executive session to discuss or consider
confidential records exempt by law from public inspection, and/or to consult with the Board’s attorney for legal
advice and to consider the Board’s position and to instruct the Board’s attorney regarding its position in
contemplated litigation regarding Agenda Items 5 and 6. The Board will take action on these items in open
session.
REGULAR SESSION AGENDA
1.REVIEW AND APPROVAL OF THE SEPTEMBER 20, 2019 REGULAR SESSION MEETING MINUTES
Motion by Member Pete Clegg, seconded by Member Katherine Beck to approve the September 20, 2019
minutes as written.
Vote: 3 - 0 Carried
2.APPLICATION FOR NORMAL RETIREMENT FOR YOLANDA HALLBERG EFFECTIVE MARCH 1, 2020
Secretary Rowley confirmed Human Resources staff reviewed the retirement application and determined
eligibility for Ms. Hallberg.
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Motion by Member Katherine Beck, seconded by Member Pete Clegg to approve the application for
normal retirement for Yolanda Hallberg effective March 1, 2020.
Vote: 4 - 0 Carried
3.ELECTION TO THE LOCAL BOARD:
SERGEANT CARMEN TREVIZO WAS ELECTED AS MEMBER TO THE PUBLIC SAFETY PERSONNEL
RETIREMENT SYSTEM LOCAL BOARD FOR A TERM BEGINNING DECEMBER 1, 2019 AND ENDING
NOVEMBER 30, 2023
Secretary Rowley reviewed the certification of votes received from Town of Oro Valley active PSPRS
members. Sgt. Trevizo received the majority of votes. No further questions or discussion was brought forth.
Motion by Member Pete Clegg, seconded by Member Richard Tracy to acknowledge the election of
Sergeant Carmen Trevizo as Member to the Public Safety Personnel Retirement System Local Board
effective December 1, 2019 for a term of four years.
Vote: 4 - 0 Carried
4.APPOINTMENT OF OFFICE:
RESOLUTION NO. (R) 19-50, APPROVED BY MAYOR AND COUNCIL ON OCTOBER 2, 2019
APPOINTS THE TOWN'S CHIEF FINANCIAL OFFICER AS THE MAYOR'S DESIGNEE AND CHAIR TO
THE PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM LOCAL BOARD
Members reviewed the staff report and Town Council's reasoning behind Resolution No. (R) 19-50.
Members agreed with having continuity in the Mayor's appointee as Chair to the Local Board. Members
further agreed the Local Board should still acknowledge the appointment of the individual by name rather
than position to ensure compliance as a public meeting. The named individual would be acknowledged by
Town Council as a consent agenda item. Further, the named individual would take the Oath of Office and
uphold the requirements of the appointment.
Motion by Member Richard Tracy, seconded by Member Pete Clegg to acknowledge the appointment of
the Town's Interim Chief Financial Officer, Kevin Artz as the Mayor's designee and Chair to the Public
Safety Personnel Retirement System Local Board.
Vote: 4 - 0 Carried
5.REVIEW AND APPROVAL OF THE SEPTEMBER 20, 2019 EXECUTIVE SESSION MEETING MINUTES
Motion by Member Richard Tracy, seconded by Member Katherine Beck to approve the September 20,
2019 executive session minutes as written.
Vote: 4 - 0 Carried
6.REVIEW AND POSSIBLE ACTION ON PRE-EXISTING CONDITION FOR MATTHEW PALACIOS
ENTER EXECUTIVE SESSION
Motion by Member Katherine Beck, seconded by Member Pete Clegg to enter into Executive Session at
2:30 p.m. pursuant to ARS § 38-431.03 (A) (2) & (3).
Vote: 4 - 0 Carried
ADJOURN EXECUTIVE SESSION
Motion by Member Richard Tracy, seconded by Member Katherine Beck to adjourn from Executive
Session at 3:06 p.m.
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Vote: 4 - 0 Carried
Members resumed discussion concerning agenda item six and concluded to place the item on a future
agenda. Members further discussed holding a special meeting and providing Mr. Palacios with a deadline
to respond to the Board's inquiries. Members instructed Secretary Rowley to utilize the Police Department
chain of command for assistance in securing a response from Mr. Palacios.
Motion by Member Pete Clegg, seconded by Member Richard Tracy to instruct Secretary Rowley to
contact chain of command in the Police Department for assistance in requiring Mr. Palacios to respond by
not later than December 6, 2019 to the Board's inquiries.
Vote: 4 - 0 Carried
7.BOARD CORRESPONDENCE AND UPDATES
Secretary Rowley reviewed PSPRS correspondence and updates. Items included transfer of service credits
confirmation for Nathaniel Vera hired 05/01/17; annual conference for employers and local boards to be held
01/22/19, registration is open; the appointment of Michael Townsend as the new administrator for PSPRS.
FUTURE AGENDA ITEMS
Special meeting to review the response from Mr. Palacios concerning action on a possible on pre-existing condition.
ADJOURNMENT
Motion by Member Katherine Beck, seconded by Member Pete Clegg to adjourn the meeting at 3:15 p.m.
Vote: 4 - 0 Carried
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the
Town of Oro Valley Public Safety Personnel Retirement System Local Board of Oro Valley, Arizona held on the 22
day of November, 2019. I further certify that the meeting was duly called and held and that a quorum was present.
Dated this 30 day of December, 2019.
___________________________
Carrie Rowley
Human Resources Assistant
Local Board Secretary
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