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HomeMy WebLinkAboutPackets - Council Packets (1250) **AMENDED (9/16/03, 2:00 p.m.) AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION SEPTEMBER 17, 2003 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER ROLL CALL **EXECUTIVE SESSION AT OR AFTER 6:00 PM Pursuant to ARS 38-431 .03(A)(3), cutive session is to be held for discussion and an exe cutive consultation with the Town Attorney pertaining to an appeal made by the Beztak Companies under ARS 9-500.12 RESUME REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS —TOWN MANAGER The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE — According to the Arizona Open Meeting Law, the Town Council may only discuss matters listed on the Town Council Agenda. Matters upby brought the public under "Call to Audience"cannot be discussed by the Town g Council as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. 1. CONSENT AGENDA (Consideration and/or possible action) A. Minutes — 08/18/03; 08/23/03; 09/03/03 B. Building Code Activity Report — August 2003 C. Coyote Run Report— August 2003 D. Police Report — August 2003 E. Resolution No. (R)03-79 Authorizing and executing the License Agreement between the Town of Oro Valley and Mr. & Mrs. Ronald Houseman, relating to the installation and maintenance of landscaping in and around Sun City Vistoso Unit 12 • 09/17/03 Agenda, Town Council Regular Session 2 ion No. (R)03-80 the execution of a letter of agreement with F. Resolut Authorizing n Electric Power (TEP) for the undergrounding of the 13.8kv distribution Tucso lines alongLa Canada Drive from Calle Concordia to Lambert Lane, Project No. OV 30 99/00 25 pp G. OV12-02-04 Approval of a final plat for Rancho Vistoso Neighborhood 10, Parcels X, Y and V known as "Somerset Canyon" subdivision, located north of Moore Road between the western town boundary and the Golf Course at Vistoso, a portion of parcel #21922002Q H. Reappointment of Dick Burris to the Industrial Development Authority with term to expire 9/30/08 2. PUBLIC HEARING — ORDINANCE NO. (0)03-30 APPROVAL OF A CONDITIONAL USE PERMIT (CUP) FOR SALE OF ALCOHOLIC LCOHOLIC BEVERAGESN AT THE TORINO RISTORANTE ITALIANO LOCATED AT 10355 N. LA CANADA DRIVE #141 3. PUBLIC HEARING — LIQUOR LICENSE APPLICATION — APPROVAL OF A SERIES 12 (RESTAURANT) LIQUOR LICENSE APPLICATION BY DANIELA SHOUSE FOR THE TORINO RISTORANTE ITALIANO LOCATED AT 10355 N. LA CANADA DRIVE #141 Explanation: A Series 12 Liquor License allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an p establishment which derives at least forty percent (40%) of its gross revenue from %kw the sale of food. 4. RESOLUTION NO. (R) 03-81 SUPPORTING THE APPLICATION AND DESIGNATION OF THE SANTA CRUZ VALLEY NATIONAL HERITAGE AREA, AND SUPPORTING THE PROCUREMENT OF GRANT FUNDS FOR THE PREPARATION OF A FEASIBILITY STUDY AND APPLICATION TO THE NATIONAL PARK SERVICE FOR THE DESIGNATION OF THE SANTA CRUZ VALLEY NATIONAL HERITAGE AREA BY THE UNITED STATES CONGRESS 5. RESOLUTION NO. (R)03-82 CERTIFYING THE TOWN OF ORO VALLEY MAGISTRATE COURT QUARTERLY BASELINE COLLECTIONS FOR FISCAL YEAR 2002/03 TO THE ARIZONA STATE TREASURER, AS REQUIRED BY A.R.S. SECTION 12-116.04 AND DELEGATING TO THE COURT ADMINISTRATOR OF THE MAGISTRATE COURT THE AUTHORITY TO CERTIFY THE QUARTERLY TRANSMITTALS TO THE ARIZONA STATE TREASURER 6. PUBLIC HEARING — ORDINANCE NO. (0)03-28 AMENDING ORO VALLEY TOWN CODE, SECTION 2-1-1 (ELECTED OFFICERS) OF THE ORO VALLEY TOWN CODE TO REFLECT AN INCREASE OF THE COMMON COUNCIL TO SEVEN MEMBERS; REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; PRESERVING THE RIGHTS AND DUTIES THAT HAVE ALREADY MATURED 09/17/03 Agenda,enda, Town Council Regular Session 3 AND PROCEEDINGS THAT HAVE ALREADY BEGUN THEREUNDER (CONTINUED FROM 8/20/03) 7. **DISCUSSION AND/OR POSSIBLE ACTION TO APPOINT A HEARING OFFICER TO HEAR AND DECIDE AN APPEAL MADE BY THE BEZTAK COMPANIES UNDER ARS 9-500.12 FROM A CONDITION OF DEVELOPMENT PLAN APPROVAL IMPOSED BY THE TOWN OF ORO VALLEY REQUIRING THE PAYMENT OF A $50,000 CASH DEPOSIT TO FUND A SAFETY STUDY AND ANY RECOMMENDED REMEDIAL MEASURES COUNCIL REPORTS TOWN MANAGER'S REPORT DEPARTMENT HEAD REPORTS CALL TO AUDIENCE—According to the Arizona Open Meeting Law, the Town Council mayonlydiscuss matters listed on the Town Council Agenda. Matters upby the public ht under "Call to Audience"cannot be discussed by the Town Council, as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 09/10/03 Amended Agenda posted: 09/16/03 4:30 p.m. 2:00 p.m. Ih Ih Whenp ossible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. — 5:00p.m. The Town of Oro Valleycomplies with the Americans with Disabilities Act (ADA). If any person with a disabilityneeds any type of accommodation, please notify the Town Clerk's Office at 229-4700. 09/17/03 Agenda, Town Council Regular Session 4 INSTRUCTIONS TO SPEAKERS Memberspublic of the have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council duringthe course of their business meeting. Members of the public maybe allowed to speak on these topics at the discretion of the Chair. IfY ou wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to on, or speakif you wish to speak during "Call to Audience", please specify what you p wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1 . Please state your name and address for the record. 2. Speak onlyon the issue currently being discussed by Council. Please organize p Your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. ' t ! • %110MINUTES ORO VALLEY TOWN COUNCIL/BUDGET AND BOND COMMITTEE JOINT STUDY SESSION AUGUST 18, 2003 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION—AT OR AFTER 4:30 P.M. CALL TO ORDER 4:32 p.m. ROLL CALL Town Council Present: Paul Loomis, Mayor Werner Wolff, Vice Mayor Paula Abbott, Council Membe:: r :::. Dick Johnson, Council Mem Bart Rochman, Council i 'ber Budget & Bond Committee: Present: Honey Pivirotto, C' rr {..v..:::;::. Lyra Done, Vice Chai Anil Hire ember r, r Bob Jenn .t.;,,,,,, IWO Bob Schlic •'�.3:..1•,..fi•s .— .:r,.;rS REVIEW OF COMPENS A ' ND .1 ITS STUDY, BY MATT WEATHERLY, PUBLI PER' EL CONSULTANTS ''':::1`,-,,L,,,,,,,,,, �i }:•'. .;ie�$�•v�rWS'�x�?FryY• t Ste'off . • Mr. Weatherlygave a br .; .:„ , f� •f the Position Classification and FY 2004 Compensation Pla Project Sco• • Up‘'-'1)%, lb titles a evelop classification descriptions to identify the work of :�.vt toda :I e Tow.: • Review E, ::x ,.::.: , x .ification/compensation structure and salary administration in 1S tra t 10 n procedures. • Conduct salary survey of benchmark classifications. • Conduct benefits survey for comparison of offerings. • Develop an appropriate hierarchy of job titles and salary ranges based on internal pp relationships and external competitiveness. • Recommend implementation/adoption strategies and identify opportunities for improved salary and benefits administration procedures. Project Goals • Correct classification of positions. • Updated Classification Descriptions. 111100 • "Measure” of competitiveness in employment market, and development of competitive salary plan and salary policy. 08/18/03 Minutes,Town Council/Budget&Bond Committee 2 Joint Study Session • Assessment of prevailing salary administration practices. • Salary ranges based on job content, internal equity and external competitiveness. g • Salary administration showing fiscal responsibility. • Salary plan understood by employees. Methodology First Steps • Employees completed a position analysis questionnaire— and approximately 100 incumbents were interviewed or observed at work sites to confirm the information provided and to obtain a greater depth of understanding of the scope and complexity of each job classification. p p • Developed Occupational Job Titles—Developed job titles to identify the work of"today" at the Town. • Q ty uali Review—Conferred and received confirmation f uman Resources and Department Directors on recommended job titles. Mr. Weatherly showed an example of a Schematic of Oc u► lona Classification Findings and Actions • 99% of the 333p ositions were assigned to r oc sato?al J o ass. • 64% of the 333 positions require slight ati• 3 job title. • 1% of the 333 positions were reclassified to curately reflect duties and responsibilities. • 145 current job titles were cons' f - o 133 ` 4}: mended job titles. • Classification Descriptions were x t - t-s to the Human Resources 1110 Department for department head • Methodology Next Step • Comparator E ers wn app - p d selected list of potential comparator empployers. • Comparative Data � nchmar Jobs.—Used data from individual pay plans of 16 A YY ounty and Joint Governmental Salary Survey for Priv. • ctor •.`y • Sa p an g e Mi : 'nt Comparison —We used "structure-to-structure" _�.. midp. :` 'ethod tmpare the Town's salary structure midpoint (or calculated midpoin •e ailing rates. • Prevailing Administration Practices Many Arizona employers surveyed indi .ted there will be no increase from their 2003 salary structure for FY 2004. • 8 of 11 jurisdictions that provided salary administration details will provide merit increases within their current range structures. • 3 of those 11 jurisdictions will not be providing an increase of any kind for FY 2004: Tucson, Marana and Pima County. Mr. Weatherly reviewed an example of a Salary Survey Comparison. } t i 08/18/03 Minutes,Town Council/Budget&Bond Committee 3 Joint Study Session Methodology Next Steps • Survey Comparison —reveals that the Town'spay plan "on paper" is p com etitive for 57% of the 56 benchmark job classes, and not competitive for 43% of the 56 benchmark job classes. • Calculated Midpoints of Police Classifications assigned to grade/step pay plan are at or above prevailing rates. • Survey Summary is for comparison purposes only—comparing only the Town's structures to the prevailing rates; employee salaries may not be below/above the market prevailing rates. Benefits Survey Findings • Conducted customized benefits survey and solicited partic •n from same group of comparators as salary survey. • The Town offers a competitive benefits program. • Better than average number of Paid Holidays. • Better than average Administrative Leave. Methodology Next Steps • Current PayPlans—the Town utilizes . 4- st= plan for select Police . classifications and an open range pay plan era classifications. • No Recommended Change to Po 'ce Grade Sn. (negotiations). p • New Recommended Open Ra .n—P equal in-range salary opportunity of 50% from Minim ��:: ::•o zr: fo .11 open range job classes, 100 recommended ranges. Mr. Weatherly reviewed a Sala } nge Table" 50% that lists 100 ranges, from MIN to MAX with o bet mid p t .. Methodology Next • Assignment of Jo' :.es to . y Ranges—We placed benchmark and non benchm :: { s a • e that reflects the internal job hierarchy associations disco 4 SU }fy.F i�- el. ation review and external prevailing rate midpoints. • Q -fi Control {,- ew— Conferred and received confirmation from Human Reso P epart on hierarchy relationships. (no $ shown). Estimated Fiscal Number of Open Ra J Employeesp23 5 p Total Open Range Payroll $ 7,335,641 Open Range Employees Below Minimum 52 Total $ Below Minimum for Open Range $ 44,190 As Percentage of Open Range Payroll 0.60% As Percentage of Total Payroll 0.39% Open Range Employees Below Midpoint 175 Total $ Below Midpoint $ 579,647 'Ned As Percentage of Open Range Payroll 7.90% Open Range Employees Above Maximum 1 08/18/03 Minutes,Town Council/Budget&Bond Committee 4 Joint Study Session not include Police-No Fiscal Impact or Range Change p g Recommended Project Recommendations • We recommend that the town adopt a permanent policy to place its salary competitiveness policy at 100% of the prevailing rates. • "At thep revailing rates" is defined as+/- 5% of the survey jobs' averages matching the Town's benchmark job classes. • Policy would permit the Town to consider significant factors relating to internal occupational group relationships, supply and demand in the marketplace for specific occupations, and financial constraints. • Utilize a Permanent Salary Range Table with equal in-ran .portunity for all job classifications. • Adjust salaries identified as below minimum of sala •r their position. • Select an appropriate one-time implementation p .n plac. { y ` oyees within their respective salary ranges closer to the prey g rates on }r, • is of performance, their current place within the ran,e for their` class, years of service and fund availability. • Consider offering vacation leave during fir employment. • An employee whose current salary exceeds th- um of the new salary range for their job classification shoal ixed. • Annually update the salary plan • ; ;' •b sses to different salary ranges on the Salary Range Table d ually varying prevailing rate movement of each job - • . • Develop and imple : •rehe program and materials to communicate the Town's upda •sitio assific. and FY 2004 salary plan to all employees. Final Notes: • The To e c cation descriptions that reflect work performed by incu in • b c • Th' n will ha Ilary ranges based on job content, internal equity and exte petiti ss, and the tools and training necessary to update and maintai *la ` ture years. • The adop tl proposed classification and compensation plan will permit the Town to cons -r significant factors relating to internal equity, external competitiveness and financial constraints. Mayor Loomis asked staff to do a couple of analysis to bring back some more information to Council in a future study session: • The prevailing rate increase vs. the U of A inflation factor. • The various approaches for in-range adjustments. • Analysis of 175 employees who are at below mid-point. • Investigate and come up with a merit/award system that does not constantly "feed upon itself." • Implementation plan for adjusting the ranges and reclassifications. 08/18/03 Minutes,Town Council/Budget&Bond Committee 5 Joint Study Session ',414e) Council Member Johnson asked for staff recommendations so Council can move forward on a pay plan for the future and deals with some concerns expressed over the past 1 Y years (benefits, etc). Town Manager Chuck Sweet stated that a study session could be scheduled for late September/early October. Mr. Sweet stated that when the Implementation Plan and recommendation is brought back to Council, some of the recommendations would be to implement now and others recommended at budget time. Mr. Sweet pointed out that this is the first time that an outside agency has come in and done an analysis of this type. ther- ' he complimented Mr. Grant and his staff for their hard work. He pointed out that of the employees looked at were in their appropriate classification and have do' arket analysis Mayor Loomis asked for feedback from the Departme ads and 4 Resources of any issues or other elements that they want to bring ► this Report. Mr. Weatherly stated that his firm is available to ' implementation over the next year. Mayor Loomis called a recess at 5:40 p. ..:. • esu .` 5:45 p.m. op BUDGET AND BOND COMMITTEE '` fA ON REGARDING THE TOWN'S LONG RANGE ll TUE R ::r� AND NARANJA TOWN SITE FUNDING Mr. Bob Jennens, Comnv, ` :udget & Bond Committee gave a Long Range Revenue Re -w Fo x p w/Council. Mr. Jennens reported that based upon direction give or L-a #uncil on March 24, 2003, the following revenue recommend, were sse.. Forecast Re 'ation • Budget a ' ' .mmittee and General Plan financial forecasts were reconciled for three F` .ds-2002/03 through 2004/05. • GP forecast mere optimistic by average of$5.9 million annually - Budget and Bond Committee Forecast included $2.1 million more revenue - General Plan included $8.0 million less cost annually [$2.1 - $8.0 = $(5.9)] • GP forecast, as indicated by consultant, not intended to be used in the shortterm - Bases cost projections on $$ per population, which can be useful over time,but difficult to be accurate in the short term. - Geographic assumptions of the two forecasts are quite different. - Model for TOV long range planning, including annexation & commercial development matters. cl p 9 08/18/03 Minutes,Town Council/Budget&Bond Committee 6 Joint Study Session 111110 • B&B C forecast to be more accurate in the short term. Revenue Option Primer Primary Property Tax • For general municipal purposes • Need voter approval, typically once/year in May • FY 2002/03 Amphi/Pima rate is $14,6767/$100 of assessed valuation. • Increases limited to 2%/yr. on current property base. • Used by 54% of AZ cities/towns. Secondary Property Tax • For payment of specific principal & interest on bonds. • Need voter approval, typically once/year in May. • Used by 32% of AZ cities/towns. • Will likelybe needed to payback bondsfor Naranj Purchase of Open Space & Other Major Initiatives. • Local Sales Taxes on Purchases, Real Prop entals an 'ce Activities - Used for general municipal pu • Can be adopted via local ordi For residential and commercial r- y erty (27 of 87 cities/towns • .ve a rental • ncy tax, 83 of 87 cities/towns tax corn -4 es.) • Franchise Fees on Utilities Incloop s, ' ater, Local Telephone, Up %NO to 5% for cable/internet; Interstate • d). - Fee for use lic "ri way" - Used by " citie' ns. Requ ew F Ise pp ents with utilities and voter approval. - � a_ • Sales Tax on U L ::: ric, Gas, Water, Local Telephone; Interstate calls are .wed). act k{ producing,providing or furnishing utility services Can opt- local ordinance Used b % o AZ cities/towns. • Cons 'on Co ting Tax - }{} • allows tax on materials (65% of contract value . to ) ` ` Y..:v,,., rrently charges 2% and State collects it along with its 5.6% - Ha `' ong term value to TOV as Town matures with "new" contracting subsiding and transitioning to "renovation/upgrade" contracting in future years. Can be adopted via local ordinance. • Use Tax - Protect and assist local merchants from commercial entities and residents avoiding sales tax via actual purchases outside TOV (including via the Internet) - (Commercial area could generate immediate $$ of significance, *11110 although residential will have value over time. Commercial entities are learning how to collect this and feed back to local jurisdictions. 1 08/18/03 Minutes,Town Council/Budget&Bond Committee 7 Joint Study Session %Id - AZ MVD will collect tax (extra 2%) on vehicles purchased outside of TOV and feed back as residents register vehicles to TOV addresses - If not paid elsewhere - Can be adopted via local ordinance (affects non-municipal locations). Mr. Jennens reviewed a matrix detailing revenue options for the Town with estimated annualpotential revenue that could be generated from each option. The table also includes reference data for the Towns of Marana, Sahuarita, City of Tucson and State/Pima County. Mr. Jennens pointed out that the long range financial forecast through 2008/09 FY reviewed with Council on March 24, 2003 has been updated as fol • Forecast is intended to represent what is likely to happe r -ms approved and likely to be—based on best information available tod, -:.t for unapproved major commercial development and further annexa • Surplus/Deficit projections exclude spending o tingencie- • Forecast is always intended to be directiona exact. - Actual results can vary p de en. ,en B performance, impact of volatile road spending, revenue g arrangements with other governmental entitles, etc. • The 2003/04 FY budget has bee. ^* as well . '6/10 FY • The 2002/03 FY data is the fore• JII ear 003 for 2003/04 budget 1111100 development purposes. • Covers General, w.Hi h 'oadw. : `t Fee and Public Transportation Funds g which do not have a ' fundi •urce. - Princi. , al nd Le -lated funds excluded from this review Forecast Assumption• • Adds annexation venues of$1.5 million on a full impact basis beg innin• 45 ( 44 Budget contains 93% of this). • Local ' -s b .nnually. • St. 4 ared Rev. to e by 3% annually - Interim I p of$518K in 2003/04 & 2004/05 FY - su • epulation growth of 8,000 to impact 2006/07 forward. • Residential : ding Permits hold at 410 annually • No new personnel thru 2009/10 - Effectively decreasing services including Public Safety, Library, Parks & Public Works as population grows. • Assume baseline costs rise 3%thru period. • Assume Roadway Development per PAG Ten Year (TIP) Plan. • Assume Highway Funding per Public Works Department estimates of$2.0 - $2.5 million/year. - Up from $1.3 mil/yr in previous forecast - Reasonable,but not aggressive • Assumes other Capital funding per approved CIP • 08/18/03 Minutes,Town Council/Budget&Bond Committee 8 Joint Study Session - $500K in 2003/04 and $300K thereafter • Potential revenues from major Commercial development and further Annexations NOT Included. • Naranja Town Site spending Not Included. Mr. Jennens reviewed the Committee's Financial Forecast Summary and suggested the g followin recommendations for possible action for Council's consideration: • Pursue Annexation • Pursue Commercial Development • New Taxation • Cut Cost & Services • Reduce or Eliminate 20%reserve requirement • the above Combinat ion of Proposed Revenue Changes • Adopt t Use Tax • Adopt Increased Construction Contracting Ta • Adopt a 4% Sales Tax Rate on Utilities Conclusion • Budget and Bond Committee recommends a .1 revenue sources to protect Town finances • Focus on "Sales & Use"taxes w • oth cities/towns. • Focus oln taxes able to be adopte o cel • Parallels Federal, State, County & - e ent strategies to address financial conditions. • Oro Valleyhas suc' oided taxes in use by other jurisdictions for years. • Adoption should tine- -rly, growth {{� • se scal management and proper reserves - q► y service levels to residents and merchants • B:4" • mittee i• emitted to continuing work in support of the long term financ bility F{, e Town. Mayor Loomis tha e Budget & Bond Committee for their presentation. ADJOURNMENT Council Member Johnson MOVED to adjourn the study session at 6:45 p.m. MOTION SECONDED by Council Member Rochman. MOTION carried 4— 0. Respectfully submitted, Loi Kathryn E. Cuvelier, CMC Town Clerk f . 08/18/03 Minutes,Town CounciUBudget&Bond Committee 9 Joint Study Session 't40110 • ff . 1pop viT i ni t.U'•,:.'••}::<i ;tit: • gilid Y:vti..riyi]r,'rnv,'.':ii:ii:jv': i:•%::{iYiiiiiii:J ii::i' .::::: {� Ad" •;ry, i::. 11.Pr: ' -fi+:•Cii::•i:i:ii::ii::::]:':::•ii: Yi':^iii:............ i,:is r�{ri:?i•: .�f?: 11111, ORO VALLEY TOWN COUNCIL STUDY SESSION/RETREAT AUGUST 23, 2003 Desert Springs Ranch House 12210 N. Oracle Road Oro Valley, Arizona Call to Order: 8:30 a.m. Present: Paul Loomis, Mayor Werner Wolff, Vice Mayor Paula Abbott, Council Member Richard Johnson, Council Member Bart Rochman, Council Member Staff Present: Chuck Swe-{ +wn .ger Kathryn Cu Clerk GENERAL The Mayor and Council expressed their • r , ,t they would like to accomplish at their Retreat. Mayor Loomis • Identify prioriti= pro• #1 o •es it relate to the General Plan? • Develop a plan o F art thinking about a possible bond issue for 2005. • Furthe pi• with our Codes and clarify them if needed. Vice May' A ff • Get th• -ral P •assed by the voters. • Work tog ues that are in the best of the Town. ................... ....................... • Shorten the of Town Council meetings. Council Member Abbott • Identify important issues. • Shorten the length of Town Council meetings. • Appears Council wants the same things,just how do we get there? • Preserve our quality of life—impact. Council Member Rochman • Streamline Council meetings. • Better preparation before meetings to minimize continuances. • r . 8/23/03 Oro Valley Town Council 2003 Study Session/Retreat 2 • Work on long range financial picture to plan for things that might come up without looking at more taxes in the future. Council Member Johnson • Streamline Council meetings. • Better preparation for Council meetings. • Give staff opportunity to address questions before the meetings. • Some Community Development issues still pending. • Roles of Commissions & Advisory Boards need to be clarified. • Enhance communication. Town Manager Sweet • See what Council vision and goals are. ,s • How staff interacts with Council— areas where we .' '' communication with Council—is it timely? ::Y,. • Looking forward to addressing these issues at -/20/03 Dep.`}f'; ::lit Head/Town Council Retreat. 2002 Plan of Action—Review ;{ , Town Manager Chuck Sweet reviewed , ' ,'l an of -ff' '. g :��<�:��. ,� He then showed the Council a map of the current and future s{y h.� to n. Mr. Sweet proposed puttingtogether a groupof people to take Y ` i. look at property for future. 10, open space designation. He s # d that , r •en Space Team could consist of the Chairs of each standing Bo. 4 own. CUSTOMER SERVI` r. '",, :,x J.r F;:x Johnson: Need ► ha , -garding customer service the Town provides. Each Department o •re to discuss their plan for customer service at the 9/20/03 R= Review ati en gathering processes,brochures given to the public that explain -'fferent € esses, ie,building permit process, development review process, etc.. Mayor: Customer dl instructions from all departments should be available. y y Send out post cards asking customers "how was their service." (Bob Kovitz had worked on a draft post card last year—what is the status?) MAYOR & COUNCIL Notice of Meetings (Quorum)/Review of Site Tour Procedures: Provide a"Do's and Don't list" for the Town Council Handbook addressing what constitutes a quorum and what does not. Council asked that the Town Attorney prepare a legal opinion with examples of what constitutes a public meeting. Examples of cases related to staff and Council. Possibly have Town Council adopt a Council Policy regarding quorums? 8/23/03 Oro Valley Town Council 2003 Study Session/Retreat 3 • Council members send an email to Manager and Clerk notifying them if they get invited to someone's house or event so a Notice of Quorum can be posted. ASRS Membership for Town Council: EORP for elected officials—are there matching contributions? Reconstitute Task Force to have them reconsider their recommendations made in 1999? Of the 17 municipalities that provide EORP, how many Council's receive salaries? Bring this back to a study session and devote 30 minutes to this subject with a recommended ordinance and decide whether to reconstitute the Task Force or make no changes at all. Unintended Consequences of Council Actions: Johnson: If a Council Member wants to bring forward a pro. should be coordinated with the Manager so that Staff is prepared to r request and be aware of the total impact of the proposal ahead of time p Role of Council in relationship to Staff Recom' e atio Mayor: Asked Town Council that if they know t e questions ons on items listed on an upcoming agenda, please ask those questions • the meeting so that staff is aware of those issues ahead of time and • the addi esearch that may be needed before the meeting. This will he, ..t the 't be caught off-guard during meeting.meetin . This should also he] - f x • n more smoothly and help to eliminate continuances. Wolff: Get answers to quest ` d of t Mayor: 2 things to remei i • 1. Council res tri ';': or m semi cis pl not to raise awareness of the public, �.� but, is to raise ave d help Council make decisions. Council is not there as . .ubli y. Council is the Board of Directors of the Town and provid-• x# } r� or 'wn. 2. Hav of ex. own Council may ask questions and may disagree wi recomm oto< okay to disagree to an extent,but not to challenge abiliti Johnson: Look . Y? •est interest of the Town. Prepare, review and read and do homework 2 rquestions. (Ask yourself implications of decision, how balance that d ision). Rochman: Representative government, listen, vote what you feel best for Oro Valley. Council should not look for reasons to postpone something so don't have to make hard decisions. Mayor: Asked staff to look to see how many continuances the Council has had in the past 4 years and send a memo containing that information to the Town Council, and Manager. All agreed that if prepared before a meeting and communicate questions to staff before meeting, this should help with streamlining the meetings. Site Tours 8/23/03 Oro Valley Town Council 2003 Study Session/Retreat 4 Presiding member starts the Site Tour and then let everyone know when the site tour will end. If citizens are there and want to ask questions of developer, they can do this after Site Tour is completed and over and a quorum of that Board/Council/Commission is gone. Cannot have citizen participation during the Site Tour because it is a violation of the Open Meeting Law. Mayoral Appointments Mayor will send a memo of who he has in mind for a Mayoral appointment to other Council members asking if they have anyone in mind for a particular appointment. If they do, they should let the Mayor know. Mayor will make final selection. Prepare a Town Council policy regarding Mayoral appointments. Agenda Management—"Tips to Help Meetings Run Smoot Mayor:1. Introduction and applicant. 2. Questions of technical nature of staff and a an 3. Hold public hearing, if necessary. 4. Get motion, then debate, vote 5. Explain vote, if needed. Discuss on September 20th difference between pu s,, - and allowing public comment on agenda items that are not posted as pub ngs. Abstentions Revise Council Code of Conduct and Ru `` • include how to handle abstentions. Ma or:Like Peoria wording to V V. )All members of the Town Council, in Y attendance of a du e• -ting t :requires formal Council action, are required to vote -ss the, - 'nvo the conduct of the member or a declared conflict 2 ;:s. d a member fail to vote,his/her"vote" shall be co a -d wi t ajority of votes cast; however, in the event of a tie vote, h ' sh ounted as a "no." COMMU s DEVEL IPMENT Hold joint se• meetii ' ith the Town Council and P & Z and with Town Council and DRB to de -i s and responsibilities. These meetings should include a facilitator. Staff s s o those boards should also attend these meetings. Discuss this at the 9/20/03 Departs ent Head/Council Retreat. Zoning Code Enforcement Abbott - Is there adequate staffing to enforce the Town's Zoning Code and follow-up on Zoning complaints? Are the complaints tracked to make sure they are adequately addressed? Example given—The Home Depot outdoor displays? Discuss this on the 9-20-03 Retreat. Johnson—Are the conditions placed by Town Council at time of approval impossible or unrealistic to enforce? Sweet— Specifics of complaints are needed to address where, what and when. . r i t r 8/23/03 Oro Valley Town Council 2003 Study Session/Retreat 5 Mayor—Publicize conditions to employees to get out awareness so they can help with monitoring? Johnson— Send out reminders of the conditions to businesses from time to time? -Need to know if the system in place is working or does it need to be improved? - Feedback to people complaining is important. - Place conditions on the Town's intranet for employees to read? Review of existing PAD's Mayor- Have an analysis of the status of the existing PAD'S prepared for discussion at the 9-20-03 Retreat. Spreadsheet comparison of What's left to be developed; allowed height comparisons, comparison to the proposed General PlanReview in more detail if incompatible with PAD and General Plan, conflicts of rezoning. - Density transfers for RV PAD? - Check date of SP Ranch PAD—been revised in 96/97 - Status of Rooney Ranch PAD Mayor—Think about the possibility of a 2005 Bond ' ion to addres cial needs for services the residents of the Town want. Up t• yi -rs to .ide if want a property tax. F.. Rochman—Place greater emphasis on budgeting. T±V k3 : entering second phase—what the citizens want and what they are willi• •ay for. ,; Wolff—Appreciate how Council workini ,et king for what is best for the Town. It will be up to the voters to decid # an . property tax. Taxpayers will have to tell Council what the • d he avor of putting this to the voters in the future. 4John110 son—Need to kno .h, �� -est level is of what they want. Important to communicate with • citiz 1 ,e d get out ahead with information on the issues facing �tr E :f f #din_kms t the Town. He � ' �� A rizona Town Hall to discuss fiscal solutions. He asked for C• inpu Abbott—Op e imp• t. This can be addressed with rezonings—develop tools to get open space. ADJOURNMENT Meeting adjourned at 2:35 p.m. Respectfully submitted, Kathryn E. Cuvelier, CMC Town Clerk i t DRAFT MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION SEPTEMBER 03, 2003 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL PRESENT: Paul Loomis,Mayor Werner Wolff,Vice Mayor Paula Abbott, Council Member Dick Johnson, Council Member Bart Rochman, Council Member PLEDGE OF ALLEGIANCE Mayor Loomis led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Town Manager Chuck Sweet reviewed the schedule for the upcoming meetings. CALL TO AUDIENCE Carl Kuehn, 9250 North Calle Loma Linda, stated that on October 16, 2002 the Council passed an ordinance that addressed the livestock impact litigations,but did not believe that the direction handed down by Council had been fulfilled and should be addressed. Bill Adler, 10720 North Eagle Eye, expressed concern that a conflict existed between the General Plan and the Zoning Code concerning mixed use. He explained that there had never been an approval of mixed use designation in any general plan for Oro Valley and that the mixed use designation should be removed from the Zoning Code. 1. CONSENT AGENDA MOTION: A motion was made by Council Member Johnson to APPROVE the Consent Agenda. The motion was SECONDED by Council Member Abbott. Motion carried, 5-0. A. Minutes— 8/11/03; 8/13/03; 8/20/03 1 . 1 • 09/03/03 Minutes,Town Council Regular Session 2 B. Police Report—July 2003 C. Resolution No. (R)03-75 Authorizing and Approving the adopting of the 2003 Potable Water System Master Plan D. Resolution (R) 03-76 Acceptance of proposal and award of contract for "Annual Special Maintenance Projects", Project No. OV 30 03/04 01 to Southern Arizona Paving E. OV12-03-01 —Approval of a Final Plat for 158 single-family lots on 74.25 acres located on the southwest corner of Tangerine Road and La Canada Drive, Parcels 224070010 & 224070020 F. OV12-02-18 Approval of a Final Plat for Rancho Vistoso Neighborhood 10 Parcel W, located 1/4 mile north of Moore Road off Desert Fairways Drive, Parcel #219220025 G. OV 12-01-11 Approval of extension to February 20th, 2004 of the Preliminary Plat for Parcel AG Rancho Vistoso Neighborhood 11 for 32 single-family lots located on the north side of Vistoso Highlands Drive and the Mulligan Drive intersection, Parcel 219191870 H. Resolution No. (R) 03-77 A Resolution of the Mayor and Council of the Town of Oro Valley, Arizona, declaring as a Public Record that certain document entitled"Article 15, Section 15-15-9 of the Town of Oro Valley Town Code", relating to Reclaimed Water and filed with the Town Clerk Mayor Loomis moved Item 2 to follow Item 4. 3. PUBLIC HEARING—ORDINANCE NO. (0)03-29 OV9-03-05, TRANSLATING THE TOWN OF ORO VALLEY ZONING MAP FOR PARCEL NUMBERS 225-50-0020, 225-50-0030, 225-50-0050, 225-50-0060, 225-51-3830, 225-51-3840, 225-51-3850, 225-51-3860, 225-51-3870, 225-51- 3920, 225-51-3930; 225-51-3880, 225-51-3890, 225-51-3900, 225-51-3910 AND 225-51-3940 TO C-2 (COMMERCIAL DISTRICT) DESIGNATION,WITH CONDITIONS, REPRESENTING AN APPROXIMATELY 40 ACRE AREA OF LAND LOCATED AT THE SOUTHWEST CORNER OF ORACLE AND MAGEE ROADS. Jeff Weir, Economic Development Director, stated that Town staff and the developer have worked very diligently and recognized that this translation could become a very significant gateway project to the Town. He reported that the site contains an existing shopping center as well as a large quantity of raw land. He stated that the current vision would realize both a new retail center as well as a complete makeover for the existing retail center. He explained that tonight the Council was being asked to translate the existing retail center and the raw land currently zoned CB-1 Zoning by Pima County to the Town of Oro Valley Zoning Code classification C-2 Zoning. Beyer Vella, Senior Planner, reported that in accordance with Arizona State Law, the Town was required to translate the zoning on annexed properties to the closest comparable zoning district within the new jurisdiction. Staff is recommending approval of the translational zoning of Pima County CB-1 Zoning to C-2 Zoning with a 09/03/03 Minutes,Town Council Regular Session 3 primary focus on moving, in a parallel fashion,between the same densities and uses that are currently enabled for Pima County. He explained that staff does recommend that the translation of the 40 acres be converted to C-2 Zoning with the condition that TR uses are available. He explained that this would create a holding pattern for the developer to come in at a later date and pursue additional C-2 Zoning. In answer to a question from Council Member Johnson, Mark Langlitz, Town Attorney, explained that translational zoning was an administrative act as opposed to a legislative act. He explained that after an annexation of a territory, the state has provided a relatively expedited streamlined procedure that would immediately convert the existing uses and densities in the County to comparable Town uses and densities. He explained that this would maintain the status quo or preserve the existing uses and densities that the property enjoys under the Pima County Zoning Code. He further explained that when the territory has been translated or converted over; the State does not allow the Town to use the translation as a time to rezone the property. He added that the translation would not address or affect the development plan. In answer to a question from Mayor Loomis, Mark Langlitz confirmed that there would be no additional intense uses allowed in the translation process if Pima County Ordinance No. 1995-89, 17 conditions were included. Mark Langlitz explained that the conditions would have no affect on the translational zoning, densities or uses. Marybeth Savel, from Lewis and Roca, 1 South Church, #700, representing BP Magee, the property owner and the future developer of the 40 acre site. She announced that, on behalf of BP Magee and the property owner, everyone was in agreement with the proposed translational zoning and conditions as presented to the Mayor and Council in the staff report. Council Member Abbott asked if the developer had met with the neighboring citizens that live adjacent to the site that would be directly impacted by the development. In answer to a question from Council Member Abbott, Marybeth Savel, explained that after reviewing the Pima County's 17 conditions, that the conditions were more directly related to the development plan and staff review. She reported that the developer had the neighbors review the proposed development and the mitigation that would affect the walls, setbacks and landscaping. She reported that there was additional discussion regarding improvements along Northern Avenue which has had severe flooding problem for several years. In answer to a question from Council Member Johnson, Brent Sinclair explained that a view shed analysis would be conducted and would consist of both an architectural review and a development plan review. Council Member Johnson stated that he was confident that the developers would be 09/03/03 Minutes,Town Council Regular Session 4 working in accordance with the neighbors as the development plan was being created and maintain a good relationship with the neighboring homes adjacent to the site throughout the development process. Vice Mayor Wolff agreed. Mayor Loomis recessed the meeting at 7:51 p.m. The meeting resumed at 8:00 p.m. Mayor Loomis opened the public hearing. The following citizens asked that the translational zoning be postponed for further review: • Mike Greenlees, 601 West Harelson Street, asked that 'the re-translation be postponed until there was reasonable knowledge that the development would be an asset to the Town and the community. • Oral Kisen, 7741 North Northern Avenue, had concerns regarding the height of the buildings that would be developed in the area and felt that a CB-1 Zoning translation would be more appropriate than a C-2 Zoning, therefore would like to see the translational zoning postponed until these matters were settled. • Bill Adler, 10720 North Eagle Eye Place, recommended that the translation becomes a C-2 Zone with Pima County Ordinance No. 1995-89 attached. • Marie Conti, 7840 North Paseo del Norte, confirmed that she was in agreement with the objections presented. • Stephen Sisson, Ph.D., 7978 North Zarragoza, agreed that the 17 conditions should be placed in the translation. • Donna Heidinger, 7362 North Camino de Maxmillian, stated that she was representing the community and knew that a postponement would be what the residents in the surrounding area would prefer, to get a better understanding of the translation process, but if this was not possible would rather see the CB-1 Zoning remain in effect. • Joe Thomas, West Chapala Drive, expressed concern that the translational zoning seems to be on a fast track and during the process many of the conditions could be overlooked as it related to the adjacent neighboring properties. He explained that it might be in everyone's best interest if the translational zoning was temporarily postponed. MOTION: Council Member Abbott MOVED to CONTINUE this item to give the residents and the developer more time to workout some of the compromises that can be made and to give Council a chance to review some of the 17 conditions that were handed in today and review the State Case Law. Motion FAILED for lack of a second. MOTION: Council Member Abbott moved to APPROVE Ordinance No. (0) 03-29, Case NO. OV9-03-05, amending the zoning map and designation for Parcel Numbers 225-50-0020,225-50-0030,225-50-0050,225-50-0060, 225-51-3830,2225-51-3840,225- 51-3950,225-51-3860,225-51-3870,225-51-3920 and 225-51-3930 from County CB-1 to Town C-2, Commercial Business District, with the conditions set forth in Exhibit A.; and approve the zoning map and designation of Parcel Nos. 225-51-3880, 225-51-3890,225- 3900,225-51-3940 and 225-51-3910 from County TR to Town C-2, with the conditions 09/03/03 Minutes, Town Council Regular Session 5 set forth in Exhibit A, and with the following suggestions and conditions and that the Town include the 17 conditions that the County established with the rezoning as outlined in Ordinance No. 1995-89. Vice Mayor Wolff SECONDED the motion. Exhibit A to Ordinance (0) 03-29; OV9-03-05, Oracle Crossing Translational Zoning (Zoning Map and Zoning District Designation Amendments) Conditions of Approval 1. Uses on the former TR Parcel Numbers 225-51-3880, 225-51-3890, 225-51-3900, 225-51-3910 and 225-51-3940 shall include those uses allowed in the Pima County TR Zone. 2. Notwithstanding the provisions of Condition 1, the development of the following parcels shall be in accordance with the terms of the Pre-Annexation Development Agreement ("PADA") between B.P. Magee, L.L.C. and the Town of Oro Valley as adopted by Town Council on March 31, 2003 by Resolution No. (R)03-28: Parcel Numbers 225-50-0020, 225-50-0030, 225-50-0050, 225-50-0060, 225-51- 3830, 225-51-3840, 225-51-3850, 225-51-3860, 225-51-3870, 225-51-3920, 225- 51-3930, 225-51-3880, 225-51-3890, 225-51-3900, 225-51-3940 and 225-51- 3910. 3. The development of these parcels shall be in accordance with the Concept Plan attached to the PADA as "Exhibit B" and as may be approved by the Town's Development Review Board and Town Council. 4. The development of these parcels shall be in accordance with the applicable development standards of the Pima County Zoning Code ("PCZC") as of October 2002 for a CB-1 Zone, with the exception of Sections 18.77.030.C, Table 18.77.030 and 18.77.040 which shall not be applied to the development. Where the PCZC is silent, the standards of the Town of Oro Valley as may be applicable and consistent with the Concept Plan attached to the PADA apply. 5. Building heights shall not exceed thirty (30) feet per the Town of Oro Valley Zoning Code Revised ("OVZCR"), C-2 Commercial District Regulations, unless specifically stated by building and graphics in the PADA and the Concept Plan. 6. The Town shall permit development of convenience uses on the property consistent with the requirements imposed on such uses under the PCZC in effect as of October 2002. If certain convenience uses are not permitted under the PCZC in effect as of October 2002, but are permitted under the OVZCR, the OVZCR shall govern the development of such convenience uses, with the exception that the provisions of Article 10-4, Oracle Road Scenic Corridor Overlay District (ORSCOD), shall not apply. Mark Langlitz, Town Attorney, explained that it would not be necessary and probably not appropriate to attach the Pima County conditions to this translational zoning, because this was not the procedure Oro Valley used for these types of matters. He explained that the Town has a separate established procedure for development issues and this was not a development issue. He added that the inclusion of the Pima County Conditions could run afoul of the pre-annexation agreement that the Town previously adopted in March of 2003. 09/03/03 Minutes,Town Council Regular Session 6 AMENDMENT TO MOTION: Mayor Loomis recommended REMOVING Condition No. 16 from the Pima County Conditions and include editorial changes in Section 2 of the Rezoning Conditions. Vice Mayor Wolff SECONDED the motion. Discussion: Mark Langlitz advised the Council not to add the additional conditions at this time. He explained that the Town had established procedures for development plan approval and this procedure was not consistent with the Town Code and the Town was obligated to comply with the Code. Mayor Loomis confirmed with Brent Sinclair that the following items as listed in Pima County Ordinance 1995-89 would be addressed and included in a future Town development plan: Section 2 —Rezoning Conditions: 1. Submittal of a development plan if determined necessary by the appropriate County agencies. 2. Recording of a covenant holding Pima County harmless in the event of flooding. 3. Recording of the necessary development related covenants as determined appropriate by the various County agencies. 4. Provision of development related assurances as required by the appropriate agencies. 5. Recording a covenant to the effect that there will be no further subdividing or lot splitting without the written approval of the Board of Supervisors. 6. Prior to the preparation of the development related covenants and any required dedication, a title report (current to within 60 days) evidencing ownership of the property shall be submitted to the Department of Transportation,Real Property Division. 7. Transportation conditions: A. A traffic study for the project, provided by the owner(s), shall be submitted for approval to the Arizona Department of Transportation and Pima County Department of Transportation. The Limits of the study and scope of work shall be determined by the Arizona Department of Transportation. B. Provision of all necessary improvements to Northern Avenue, Magee Road, Suffolk Drive and Oracle Road as determined by the approved traffic study, the Pima County Department of Transportation and the Arizona Department of Transportation. These improvements shall need the approval of the Arizona Department of Transportation and the Pima County Department of Transportation and meet the appropriate standards prior to the approval of any development plan or subdivision plat for any portion of the subject property. 09/03/03 Minutes,Town Council Regular Session 7 C. Written certification from the Arizona Department of Transportation stating satisfactory compliance of all its requirements including approval of the number, the location and the design of all access points to the subject property from Oracle Highway shall be submitted to the Pima County Development Services Department prior to the issuance of any building permits. D. The property owner(s) shall reach a financial contribution and/or construction agreement (Development Agreement) with and acceptable to Pima County Department of Transportation and Flood Control District prior to development plan or subdivision plat approvals. Said agreement shall address required road improvements and/or financial contributions for area roads impacted by the proposed development. E. Dedication of all necessary right-of-way to provide for a 45 foot half right-of-way for Northern Avenue adjacent to the subject property. 8. Flood Control conditions: A. The property owner must dedicate all rights-of-way and/or grant flowage easements for drainage purposes to Pima County, as determined necessary by the Flood Control District during the plan review process. B. Drainage shall not be altered, disturbed or obstructed without the written approval of the Flood Control District. C. All internal drainage improvements and any external drainage improvement required to mitigate drainage impacts caused by the proposed development shall be constructed at no cost to the district. D. Provision shall be made for all weather access and for mitigating flow and sediment problems on Northern Avenue adjacent to the subject property. 9. Wastewater Management Condition: The property owner must connect to the public sewer system at the location and in the manner specified by Wastewater Management at the time of review of the tentative plat, development plan or request for building permit. 10. Department of Environmental Quality Condition: The property must be served by a public or private sewer. 11. Prior to ground modification activities, an on-the-ground archaeological Survey and appropriate mitigation measures shall be conducted on the subject property. A cultural resources mitigation plan for any identified archaeological sites on the subject property, shall be submitted at the time of, or prior to the submittal of any tentative plat or development plan. The 09/03/03 Minutes,Town Council Regular Session 8 mitigation plan shall be prepared and reviewed as described in the Pima County Site Analysis Requirements. 12. Concurrent with tentative plat or development plan submittal, a plant preservation/mitigation study and plan shall be prepared by an independent horticulturalist or other qualified professional and submitted to the Planning Division for review and approval. The developer shall preserve in place, relocated or mitigate significant on-site cacti and trees as recommended by the preservation plan, including but not limited to: threatened or endangered plant species,plants on the Arizona Protected Plants List, areas of riparian vegetation, or significant wildlife habitat and corridors. In addition, in accordance with Comprehensive Plan Regional Plan Policy C.4.c. if saguaros of a height of six feet or greater are removed or relocated, the landscape preservation/mitigation plan shall comply with standards which state that each saguaro removed shall be replaced, within the site area,with five nursery stock saguaros. For each saguaro relocated an additional two nursery stock saguaros shall be planted within the site area. 13. Adherence to the preliminary development plan as approved at public hearing. TR and CB-1 uses are restricted to nonresidential only. 14. A maximum six-foot masonry wall shall be provided along the Northern Avenue frontage as part of the required bufferyard D. Pedestrian access to the development from Northern Avenue shall be provided as identified on the preliminary development plan. 15. Buildings shall be set back a minimum of 60 feet from the future Northern Avenue right-of-way line. 16. Buildings heights shall not exceed the elevations as shown on the Exhibit dated June 23, 1995. 17. Refuse collection areas shall be identified on the development plan and shall be screened by six-foot, landscaped masonry walls. MOTION: The motion FAILED to REMOVE Condition No. 16 from the Pima County Conditions, 5-0. MOTION: Council Member Rochman MOVED to move a substitute motion to adopt Ordinance No. (0) 03-29 (Case No. OV9-03-05), amending the zoning map and designation for Parcel Numbers 225-50-020, 225-50-0030, 225-50-0050, 225-50-0060, 225-51-3830,225-51-40, 225-51-3850, 225-51-3860, 225-51-3870, 225-51-3920 and 225-51-3930 from County CB-1 to C-2, Commercial Business District, with the conditions set forth in Exhibit A.; and approve the zoning map and designation of Parcel Nos. 225-51-3880, 225-51-3890, 225-51-3900, 225-51-3940, and 225-51-3910 from County TR to Town C-2, with the conditions set forth in Exhibit A. The motion was SECONDED by Council Member Johnson. 09/03/03 Minutes,Town Council Regular Session 9 Exhibit A to Ordinance(0) 03-29; OV9-03-05, Oracle Crossing Translational Zoning (Zoning Map and Zoning District Designation Amendments) Conditions of Approval 1 Uses on the former TR Parcel Numbers 225-51-3880, 225-51-3890, 225-51-3900, 225-51-3910 and 225-51-3940 shall include those uses allowed in the Pima County TR Zone. 2. Notwithstanding the provisions of Condition 1, the development of the following parcels shall be in accordance with the terms of the Pre-Annexation Development Agreement ("PADA") between B.P. Magee, L.L.C. and the Town of Oro Valley as adopted by Town Council on March 31, 2003 by Resolution No. (R)03-28: Parcel Numbers 225-50-0020, 225-50-0030, 225-50-0050, 225-50-0060, 225-51- 3830, 225-51-3840, 225-51-3850, 225-51-3860, 225-51-3870, 225-51-3920, 225- 51-3930, 225-51-3880, 225-51-3890, 225-51-3900, 225-51-3940 and 225-51- 3910. 3. The development of these parcels shall be in accordance with the Concept Plan attached to the PADA as "Exhibit B" and as may be approved by the Town's Development Review Board and Town Council. 4. The development of these parcels shall be in accordance with the applicable development standards of the Pima County Zoning Code ("PCZC") as of October 2002 for a CB-1 Zone, with the exception of Sections 18.77.030.C, Table 18.77.030 and 18.77.040 which shall not be applied to the development. Where the PCZC is silent, the standards of the Town of Oro Valley as may be applicable and consistent with the Concept Plan attached to the PADA apply. 5. Building heights shall not exceed thirty (30) feet per the Town of Oro Valley Zoning Code Revised ("OVZCR"), C-2 Commercial District Regulations, unless specifically stated by building and graphics in the PADA and the Concept Plan. 6. The Town shall permit development of convenience uses on the property consistent with the requirements imposed on such uses under the PCZC in effect as of October 2002. If certain convenience uses are not permitted under the PCZC in effect as of October 2002, but are permitted under the OVZCR, the OVZCR shall govern the development of such convenience uses, with the exception that the provisions of Article 10-4, Oracle Road Scenic Corridor Overlay District (ORSCOD), shall not apply. Discussion: Council Member Abbott urged everyone to look at the big picture and consider the message the Town would be sending to future potential residents that would be annexed into the Town. She expressed concern that the citizens might think the Town could misunderstand and think the Town was unconcerned about their situation by not honoring the agreements previously set in place. She explained that by retaining the Pima County Conditions would send the message that the current agreement did matter and that Town would try to incorporate the conditions. 09/03/03 Minutes,Town Council Regular Session 10 Council Member Rochman stated that it was not the intent of the Council to send a message of not caring but to protect the Town. He explained that the Town encouraged the meetings between the neighbors and the developer to develop a project that everyone can agree upon and be proud of. Council Member Johnson explained that the Town had similar conditions, therefore, disagreed that these issues were not being addressed. He stated that in the end result, the project developed by the Town of Oro Valley would be significantly better. He pointed out that it was a State Law that this translational zoning must take place. Vice Mayor Wolff stated that the Town does care about the neighborhood, particularly the citizens that live adjacent to the development and that he had concerns with the height limits as well. Mayor Loomis stated that the reason he reviewed the Pima County Ordinance No. 1995- 89, 17 conditions was to identify that the process for the conditions were in place. He explained that the Town was going to continue to work with the neighborhood adjacent to the property and that all of the conditions except for the height restriction, which was variable restriction, are met by the Town ordinances. MOTION carried, 4-1, Council Member Abbott opposed. Mayor Loomis recessed the meeting at 9:06 p.m. The meeting resumed at 9:16 p.m. 4. ORO VALLEY MAYOR AND COUNCIL SHALL ESTABLISH THE DATE AND TIME FOR BOTH, THE HEARING TO CONSIDER AND PASS UPON ALL OBJECTIONS TO THE EXTENT OF THE ORACLE ROAD IMPROVEMENT DISTRICT AND THE HEARING ON THE SUFFICIENCY OF PROTESTS FILED AGAINST THE ORACLE ROAD IMPROVEMENT DISTRICT AND ORDER THAT NOTICE OF SUCH HEARINGS BE GIVEN AS PROVIDED BY LAW Craig Civalier, Civil Engineer III, reported that some protests and objections have been received from owners of land in the Oracle Road Improvement District. He explained that the Arizona Revised Statutes requires that a hearing be conducted to consider all objections to the extent of the improvement district and ruled upon them. He reported that staff suggest a hearing be held relating to the sufficiency of the protest against the Oracle Road Improvement District be scheduled for September 15, 2003 at 4:30 p.m. MOTION: Council Member Johnson MOVED that the date for the hearing on all objections to the extent of the Oracle Road Improvement District and the hearing relating to the sufficiency of the protests against the Oracle Road Improvement District be scheduled for September 15, 2003, with an Executive Session at 4:30 p.m., and the hearing to be held at or after 5:00 p.m. in the Town Council Chambers and that the Clerk 09/03/03 Minutes,Town Council Regular Session 11 shall notify objecting ob'ecting property owners and protesters by mail and publication, as required bylaw. Vice Mayor Wolff SECONDED the motion. Motion carried, 5-0. q 2. PIMA COUNTY MAY 18TH 2004 SPECIAL BOND ELECTION— INVITATION TO MAKE A PRESENTATION TO THE PIMA COUNTY BOND ADVISORY COMMITTEE ChuckManager, Sweet, Town reported that the Pima County Board of Supervisors has taken action which calls for the County Bond election on May 18, 2004. He explained that the information from Pima County indicates that the May 2004 bond election will include G.O. Bonds for open space, neighborhood reinvestment and other projects that will eventually be recommended by the Pima County Bond Advisory Committee. He explained that, as outlined in the council communication, the invitation indicates that the committee will use the following criteria in order to prioritize funding for the 2004 bond election: 1. Does the project provide a regional benefit? 2. Can the project be completed within a five to a seven-year time frame? 3. Would there be enough bond authorization and other revenue to fully fund the project? Mr. Sweet explained that based upon the criteria outlined above, the two Oro Valley projects that could potentially fit PimaCounty's criteria are 1)the completion of the Oro oun Valley Library; and 2) funding for the Naranja Town Site. He explained that each of the projects ects are at different stages in the plan process but neither was ready for a bond J election, especially as early as next May. He suggested that the Council thank Pima County for the invitation and encourage the county to bring forward the open space acquisition relating to the Sonoran Desert Conservation Plan and the neighborhood enhancement monies available within the region. In answer to a question from Mayor Loomis, Chuck Sweet explained that staff has been informed within the past week that the Steam Pump Ranch Historic Site was listed in a report created by Pima County along with many other historical sites as a cultural and historic site for preservation. Mr. Sweet reported that Pima County would like to have the various presentations submitted by September or early October, so that the Steering Committee has sufficient time to deliberate and develop their recommendation by December 1st Council Member Johnson recommended collecting more information to find out what would really fit. Mayor Loomis expressed concerns that in past the Town has had significant problems in obtaining funds that were designated to the Town and felt that there should be some sort of guarantee that those monies dedicated to Oro Valley would be available. Vice Mayor Wolff agreed. 09/03/03 Minutes,Town Council Regular Session 12 Council Member Abbott recommended that the Hohokam Village be included as a historical site. In answer to a question from Council Member Abbott, Brent Sinclair explained that the programmingand the planning for the additional 10,000 square feet for the library operational costs could be included. Council Member Abbott suggested that as the Naranj a Town Site was being developed and thehasin , staff might want to focus on which phase would be beneficial to the p g Town to be developed first. Jim Krieg h, 40 East Calle Concordia, suggested that the Town should consider preserving the Steam Pump Ranch Historical Site as well as Hohokam Site and Kelly Ranch site. Mayor Loomis stated that the followinginformation is needed from Pima County: y • What kind of guarantees the Town would have that the monies would be available. • How the rules would apply to the projects and to open space restriction as presented in the Sonoran Desert Conservation Plan (SDCP). • Collect data to determine whether other significant open space areas that are not significant to endangered species but are significant to other things. • Gathering information for the various historical sites and cultural area that are identified in the SDCP. • How much funding,if any, is available? Council Member Abbott expressed concern that if the presentation is to be ready as soon as October that Council should schedule a meeting and move faster. She stated that she would hate to see the Town lose out trying to get a presentation together. Council Member Rochman stated that the Town might want to consider running its own bond election for acquiring open space in the future. COUNCIL REPORTS -None TOWN MANAGER'S REPORT -None DEPARTMENT HEAD REPORTS -None ADJOURNMENT MOTION: Council Member Rochman MOVED to ADJOURN the meeting at 9:54 p.m. The motion was SECONDED by Council Member Abbott. Motion carried, 5-0. • 09/03/03 Minutes,Town Council Regular Session 13 Respectfully submitted, Linda Hersha, Secretary II I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the _3rd_ day of September 3, 2003. 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La Canada Dr. Oro Valley, Arizona 85737 Phone (520) 229-4900 FAX (520) 797-2616 DANIEL G. SHARP, Chief of Police r ► www.ovpd.org AA Ov 9 NDED ORO VALLEY POLICE DEPARTMENT "INTEGRITY, PRIDE, EXCELLENCE" MEMORANDUM TO: HONORABLE MAYOR LOOMIS & OV TOWN COUNCIL FROM: CHIEF DANIEL G. SHARPS REF: AUGUST 2003 STATISTICS DATE: 09/10/2003 ATTACHED THE STATISTICS FOR FIND THE ORO VALLEY POLICE DEPARTMENT FOR AUGUST 2003 AND CITATION/WARNING TOTAL FOR THE PREVIOUS MONTH. C -e c0 < _ C cD -' -t (1D) D D D D 0 E (4; 0" 73 -, _. a cn CD _CD sl) 2, _. co O �-' o O o cc. D Q cr2 N O. o -.% Mm .... o — ca. c� CD _ n = (D 0 C7 C/) 0 0 C M ; N CU N N 5 Q N N CD OP: a () O o cn ° C� 0' = Z * a) CD W CD n CD MO Ci) — O Wo 0e+ 0. EDo = ra) . = --I ra) cn O CA N.) —1 tt O. C .p CO ,, C) N N -% w CD D N t'D � O CO „ ..a 01 -, O CD �l O W to " N 07 Q7 � _a O W W CO �J1 C7 r o n CO W O CO CO . CO 01 CO - c.71 W C7 CO CO O CW .�1 O O N 01 01 C31 CO . 1 O v C!t U7 Q7 11 tr7 .P 0 (J1 �1 - - - ct. w ti 03W C... 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GO k< CO 0 0 CO N W W o O O O w .D 0� v=1 N) N N �, -� -p► 8), o O co co ID O ,-+. 11/44( O O Un 0 0 " o, O O� `< ,c) :" 0N W (3) 0 0 --.1 CO .13 0 -S r+' 1/4< N CO C31 .) o o CD N CO a) co CD TOWN OF ORO VALLEY OUNCIL COMMUNICATION MEETING DATE: September 17,2003 TO: HONORABLE MAYOR & COUNCIL FROM: Steven Faaborg, Senior Civil Engineering Technician SUBJECT: Resolution (R)03-j9 A Resolution of the Mayor and Council of the Town of Oro Valley, Arizona, authorizing and executing the License Agreement between the Town of Oro Valley and Mr. & Mrs. Ronald Houseman, relating to the installation and maintenance of landscaping on Sun CityVistoso Unit 12 Lot 277 (Parcel 223-01-8240) adjacent to their property. SUMMARY: Mr. and Mrs. Ronald Houseman reside at 13714 N. Lobelia Way (Sun City Vistoso Unit 12, lot 55). On the back side, the property abuts Sun City Vistoso Unit 12 Lot 277, a 40' wide lot along the east side of Unit 12, primarily for use as a sewer easement. Lot 277 was dedicated to the Town by thelat for Sun CityVistoso Unit 12. The lot is presently lacking vegetation for the most part, although 8 p of the 27 lots adjacent to lot 277 have previously negotiated license agreements. The Housemans would like to clear weeds and place and maintain landscaping in the area adjacent to theirro ert . The landscaping would occur within the extensions of the north and south boundaries of p p Y lot 55. It has been explained to the Housemans that the landscaping would be placed at their risk, and would not be replaced by the Town or County in the event that it became necessary to access the area. The license agreement provides that the Housemans would have sole responsibility for maintenance of i .e landscaping elements. FISCAL IMPACT: None RECOMMENDATIONS: The Department of Public Works has no objection to the approval of this agreement. SUGGESTED MOTION: The Council may wish to consider one of the following motions: I move to approve Resolution (R)03- '79 OR I move to deny Resolution (R)03- 79 ATTACHMENTS: 1. License Agreement with Ronald G. and Lois M. Houseman 2. Exhibit "1" Legal Description of the property to be encroachefrypon. 3. Map of Sun City Vistoso Unit 12. / e/t/.\ Lft-4 k-C-L rTo En ineer Town Manager RESOLUTION NO. (R)03- 9 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND EXECUTING THE LICENSE AGREEMENT BETWEEN THE TOWN OF ORO VALLEY AND MR. & MRS. RONALD HOUSEMAN, RELATING TO THE INSTALLATION AND MAINTENANCE OF LANDSCAPING ON SUN CITY VISTOSO UNIT (PARCEL 12 LOT 277 223-01-8240) ADJACENT TO THEIR PROPERTY. WHEREAS, the Town of Oro Valley is a political subdivision of the state of Arizona, and pursuant to Article 13, Section 7 of the Arizona Constitution, is vested with all rights, privileges, benefits and is entitled to the immunities and exemptions granted municipalities and political subdivisions under the Constitution and laws of the State of Arizona and the United States; and WHEREAS, the Department of Public Works, on behalf of the Town, entered into a License Agreement with Mr. & Mrs. Ronald Houseman for the installation and maintenance of landscaping; and WHEREAS, both parties are desirous of such landscaping and maintenance in and along the east side of Sun City Vistoso Unit 12, Lot 55, which abuts Sun City Vistoso Unit 12 Lot 277, dedicated to the Town of Oro Valley by plat; and WHEREAS, Mr. & Mrs. Ronald Houseman request authorization for an encroachment of said Lot 277, which currently lacks any vegetation or landscaping elements, in order to perform the installation and maintenance of landscaping at their sole expense, and shall indemnify the Town; and WHEREAS, it is in the best interest of the Town to authorize and execute the License Agreement with Mr. and Mrs. Ronald Houseman, attached hereto as Exhibit "A" and incorporated herein by this reference, for the installation and maintenance of landscaping in and along Sun City Vistoso Unit 12. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley and Mr. & Mrs. Ronald Houseman relating to the installation and maintenance of landscaping in and along Sun City Vistoso Unit 12 Lot 277, further described by the legal description attached hereto as Exhibit "A" and incorporated herein by this reference, is hereby approved. BE IT FURTHER RESOLVED that the Mayor and any other administrative officials of the Town of Oro Valley are hereby authorized to take such steps as are necessary to execute and implement the terms of the Agreement. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this ' 'day ofSep Y 2003. TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Mark Langlitz, Town Attorney Date Date LICENSE AGREEMENT THIS LICENSE made and entered into by and between the Town of Oro Valley, Pima County, Arizona, a Body Politic, hereinafter called the LICENSORS and Ronald G. Housman and Lois M. Housman 13714 N. Lobelia Way, Oro Valley, AZ 85737 Sun City- Unit 12- Lot 55 hereinafter called the LICENSEE. WITNESSETH: THAT WHEREAS, the licensors are the owners of the land hereinafter described, said land having been dedicated as __property of the Town of Oro Valley, more fully described as Sun City Vistoso Unit 12, lot 277 WHEREAS, a portion of said property is requested to be encroached upon by Ronald G. and Lois M. Housman Licensee requests authorization for the encroachments. WHEREAS, the Licensee required from the Licensors to encroach into said property; NOW, THEREFORE, for and in consideration of the sum of One ($1.00) Dollar and the faithful performance by the Licensee or his heirs and assigns; the Licensors do hereby grant and demise to the Licensee, his heirs and assigns, a permit, license and privilege, for the period of time hereinafter mentioned and subject to the conditions hereinafter contained, to enter in upon the following described land of the Licensors, in Exhibit "A" attached. THIS LICENSE is subject to the following terms and conditions, to-wit: 1. This license is granted for the purpose of Clearing veedsand placing and maintaining desert and patio landscaping_ lot 277, all behind our Lot 55. 2. The Licensee shall only be permitted to use the aforesaid land for the stated purpose. 3. Notwithstanding any other agreement or condition, it is expressly agreed that the license may be revoked by the Licensors upon NINETY (90) DAYS WRITTEN NOTICE to the Licensee. 4. That when said License is revoked, the Licensee will remove the encroachments from saidro erty, at no expense to the Licensors and to the satisfaction of the p p Licensors and will restore the property to the pre-license condition or as may be mutually agreed. 5. That nothing herein contained shall be construed as granting title to the land belonging to the Licensors, or as vesting in the Licensee any right of entry to said land after the termination of this License. 6. This License may be transferred to the Licensee's successors and assigns upon written approval of the Licensors subsequent to written request of the Licensee. This License shall run for a period of 50 years. 7. That the Licensee assumes the responsibility and all liability for any injury or damage to said property, or to any person while using said property in a lawful manner caused by or arising out of the exercise of this Permit or License. 8. That all work done shall be at the sole cost and expense of the Licensee. 9. The Licensee shall indemnify, defend and hold harmless the Licensors, its officers, departments, employees and agents from and against any and all suits, actions, legal or administrative proceedings, claims, demands or damages of any kind or nature arising out of this contract which are attributed to any act or omission of the Licensee, it's agents, employees, or any one acting under its direction, control, or on its behalf, or any act or omission of the Licensors, its officers, departments, employees and agents, whether intention or negligent, in connection with or incident to this license. 10. The licensee will abide by all applicable local, state and federal ordinances, statutes, and regulations. 11. Approval of this License is subject to compliance with all conditions and provisions of the approved plans and specifications, which by this reference are incorporated and made a part hereof. 12. Encroachments will be maintained by Licensee and shall not interfere with safe sight distance. IN WITNESS WHEREOF, these presents have been: his 11Th da of A-(lG� 57 7Executed byLICENSEty ,t)03. LICENSEE: ---ga ij A(CD A� o U� I A- Lois BY lout s STATE OF ARIZONA ) )ss COUNTY OF PIMA ) AND SWORN to before me this 11 day of ) c 00 a , SUBSCRIBED . b A__ ..• i. ,Y who is known to me or has satisfactorily identified mself to be PrZG P OLUit) -GT- (Position) JE.ANNETTE BUCCIARELLI Notary Pudic,Wayne Cotmty,MI Acting in I: Co.,MI My -, ril 7 r (ya/rVlik-St 4,USiCtlOMA PUBLIC MY COMMISSION EXPIRES: 101/7/0200 .6 LICENSORS: The Town of Oro Valley By:_ Mayor ATTEST: Date: Clerk of Town of Oro Valley APPROVED AS TO FORM Town Attorney Exhibit "1 " Legal description of the property to be encroached upon by the License Agreement: Sun CityVistoso Unit 12, Lot 277, Section 20, Township 11 South, Range 14 . . . East, Gila and Salt River Meridian, Pima County, Arizona 0,011,) o, .. otai _ a4 40 ii ON a I OW I ., ,e, --Al•Alitil 4" _dopy- if Jo a imos ilitti °& 0 over X A Z � A011\616..., ccl1/4 ' Avis* ii.gol =i F) #t a va,„ 4111tuttin °w 1 ?_c> .4 4 *. °()T C mi ,-,--i: c.,- I I I I I 7 ,1 sv Vir ..))401 -* Mimi= < 1, • � •44° 18 — ill (7) C0A ltY z Nis r ,iir , 4, a ,, 6 iri. 4.. (n i\I\-- - ., - v p -i ,, ,,, ,1 . . to' 1 I " • • 1 C i,‘ 4; ," 1 I N 41 * :4* ' A -3t: ititil , i it* in 6 i NI r--\-; , wassaili N 16 1 ei 4• ki 11 Mit. 414 ill A N z •, 4: i\ g a I I TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: September 17, 2003 TO: HONORABLE MAYOR & COUNCIL FROM: Paul K. Nzomo,P.E, Engineering Division Manager SUBJECT: Resolution No. (R) 03 - 80 a resolution authorizing the execution of a letter of agreement with the Tucson Electric Power Company ( TEP) for the undergrounding of the 13.8kv distribution lines along La Canada Drive from Calle Concordia to Lambert Lane.,Project No. OV 30-99/00 25 SUMMARY: During the La Canada Drive widening open house meetings the neighbors expressed their concern of the existing over head TEP distribution lines within the project limits. After many meetings with TEP and Town staff, the Town and TEP agreed to enter into a cost participation agreement for the undergrounding of the existing overhead 13.8kv distribution lines along the La Canada Drive widening project limits from Calle Concordia to Lambert Lane. TEP staff has provided the Town with their best cost estimate for undergrounding the 13.8kv distribution lines within the project limits. As a part of the agreement the Town will pay the difference between the overhead relocation of the affected poles which are TEP's responsibility and the Town's request for undergrounding. The affected poles are from Calle Concordia to south of the CDO bridge. The overhead poles north of the CDO bridge do not require relocating so the Town is solely responsible for the undergrounding of those utility lines. The total cost of the underground conversion will be as follows: Total Underground Conversion $317,430 TEP -Relocation of Poles 68,403 Town's Portion $249,027 ATTACHMENTS: 1. Resolution (R) 03- 80 2. Copy of relocation agreement 3. Map FISCAL IMPACT: TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 TheJrojected cost estimate for the undergrounding of the 13.8kv distribution lines along La Canada p Drive from Calle Concordia to Lambert Lane is $249,027. The funds for the project will come from La Canada Drive funds. RECOMMENDATION: Public Works and Legal staff recommend the approval of the attached undergrounding agreement for 13.8kv distribution lines authorizing the Town to enter into a contract with TEP for undergrounding the 138kv distribution lines along La Canada Drive from Calle Concordia to Lambert Lane through the adoption of the attached resolution. SUGGESTED MOTION: The Council may wish to consider one of the following motions: I move to approve Resolution(R) 03 - 80 OR /7— I move to deny Resolution(R) 03 - 80 r tr P I z mo, . =, Engi ee • g Div. anager 3 r UUke_.4.1 kia/ r � Cr W. .am Ananse .E., Town gineer Chuck Sweet, Town Manager RESOLUTION NO. (R)03- 80 A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING THE EXECUTION OF A LETTER OF AGREEMENT WITH TUCSON ELECTRIC POWER (TEP) FOR THE UNDERGROUNDING OF THE 13.8kv DISTRIBUTION LINES ALONG LA CANADA DRIVE FROM CALLE CONCORDIA TO LAMBERT LANE, PROJECT NO. OV 30 99/00 25 WHEREAS, the wideningof La Canada within the Town's right of way is necessary to thepublic health, safety, and welfare in order to provide for the Y safe and effective movement of vehicular, pedestrian traffic; and WHEREAS, the Town Council deems it necessary, in the interest of providing for the health, safety, and welfare of the citizens of Oro Valley to authorize the Mayor to contract with TEP to underground the 13.8kv distribution lines along La Caada Drive from Calle Concordia to Lambert Lane; and BE IT RESOLVED, BY THE THEREFORE, MAYOR AND THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: y Authorizing the Mayor to contract with TEP to underground the 13.8kv distribution lines alongLa Canada Drive from Calle Concordia to Lambert Lane. PASSED AND ADOPTED bythe Mayor and Town Council of the Town of Oro Valley, Arizona this 17th day of September, 2003. TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor Date ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Date Mark Langlitz, Town Attorney Date 1 1 t t UNDERGROUNDING AGREEMENT LA CANADA DRIVE; CALLE CONCORDIA TO LAMBERT LANE IMPROVEMENT PROJECT OV30 99/00-25 This Agreement is made and entered into this day of 2003 by and between the Town of Oro Valley, Arizona ("the Town"), a political subdivision of the State of Arizona, and Tucson Electric Power Company ("TEP"), an Arizona corporation. WHEREAS: A. The Town intends to construct roadway and drainage improvements along La Canada Drive, from Calle Concordia to Lambert Lane, as described in the Town's "100% plans" for Project No. OV30 99/00-25, dated March 2003 and Revisions for the retaining walls from Calle Concordia to Rancho Feliz(the "Project"); B. TEP owns and maintains both overhead and underground facilities within the Project limits; C. The Town, in the public interest, is requesting conversion to underground of all existing overhead 13.8kV distribution facilities within the Project limits (the "Conversion"). D. The Town and TEP agree to substantially reduce relocation costs for the Project where conflicts exist with TEP's existing facilities; and, E. The estimated costs will be shared by the Town and TEP in the manner set forth in this Agreement (see Exhibit A attached hereto). NOW THEREFORE, based on the foregoing recitals, which are incorporated herein, and for and in consideration of the mutual covenants and conditions hereinafter contained, the Town and TEP agree as follows: DUTIES OF THE TOWN 1. The Town shall supplement its roadway plans by including the Conversion's design, subject to TEP's prior approval. 2. The Town shall furnish and install the pads and vaults for transformers and associated equipment, conduit ducts, pull boxes, and perform other work related to structures and substructures, including breaking of pavement, trenching, backfilling and repaving according to TEP's specifications (see Exhibit B attached hereto). The Town shall pay for all the civil installation costs, including the foregoing items, and then invoice TEP for TEP's portion as set forth in Exhibit A, attached hereto and made a part hereof. 3. The Town hereby indemnifies TEP for any and all costs associated with the future relocation of new underground facilities constructed pursuant to this Agreement, due to subsequent improvements or other actions by the Town within the Project limits, for a period of ten(10) years from the date of this Agreement. 4. Concurrent with the execution of this Agreement, the Town shall pay to TEP the total estimated material costs, as set forth in Exhibit A ($166,456) prior to the physical commencement of the Conversion. The remaining cost shall be paid to TEP upon completion. The Town shall be notified of any increase or decrease in the costs associated with this Agreement as soon as practicable, and the increased or decreased costs will be invoiced or refunded to the Town as appropriate. Any unforeseen expense items not set forth in Exhibit A, such as environmental studies or federalp ermits, shall be the sole responsibility of the Town. C:\Documents and Settings\cacheson\Local Settings\Temporary Internet Files\OLKD\OVLaCanadaAgmnt2mg2.doc • DUTIES OF TEP 5. TEP shall provide the Town with the electrical design of the Conversion to supplement the Town's roadway plans following the execution of this Agreement. 6. TEP shallp rovide and install all new underground cable and associated aboveground appurtenances, including all associated labor and materials, to complete the new underground system within the Project. TEP shall provide inspection of all civil construction required for the Conversion according to TEP's specifications and any other equipment or services assigned to it in Exhibit A. 7. This Undergrounding Agreement is a separate action and does not set a precedent for cost sharing for construction of new and/or undergrounding of current utilities. GENERAL TERMS 8. Indemnification. TEP shall indemnify, defend, and hold harmless the Town, its Council, employees and agents from and against any and all suits, claims, or damages of any kind arising out of this Agreement, including defense costs and expenses, which are alleged to arise out of or are attributable to any wrongful or negligent act or omission of TEP, its officers, directors, employees, or agents. The Town shall indemnify, defend, and hold harmless TEP, its officers, directors, employees and agents from and against any and all suits, claims, or damages of any kind arising out of this Agreement, including defense costs and expenses, C:\Documents and Settings\cacheson\Local Settings\Temporary Internet Files\OLKD\OVLaCanadaAgmnt3mg2.doc which are alleged to arise out of or are attributable to any wrongful or negligent act or omission of the Town, its Council, employees or agents. 9. Notice: To the TOWN: Town of Oro Valley Attention: Mark Langlitz, Town Attorney 11000 North La Canada Drive Oro Valley, AZ 85737 Fax: 520-229-4774 To TEP: Tucson Electric Power Co. Attention: Susan Gray, Supervisor P.O. Box 711,Mailstop MT 101 Tucson, AZ 85702 Fax: 520-918-8363 10. Each Party is performing its duties hereunder independently, and not as an agent or employee of the other Party, and is supplying its own employees, maintaining its own insurance and handling all of its own internal accounting. Neither party to this Agreement controls, directs or has any direct responsibility for the actions of the other party, its officers, agents, or employees. 11. The Parties to this Agreement shall comply with all federal, state, and local laws, rules, regulations, standards and Executive Orders. The laws and regulations of the State of Arizona shall govern the rights of the parties, the performance of this Agreement and any disputes hereunder. Any action relating to this Agreement shall be brought in a Pima County, Arizona court. 12. TEP agrees to accomplish the work so that there will be a minimum of traffic interruption. If it becomes necessary to close any traffic lanes on any street within the Town, permission must first be obtained from the Town Engineer's office. C:\Documents and Senings\cacheson\Local Settings\Temporary Internet Files\OLKD\OVLaCanadaAgmnt4mg2.doc • • Permission shall be obtained 48 hours in advance for residential streets and 72 hours in advance for arterial streets. TEP shall furnish and place all detour signs and any other warning signs as may be required by the Town Engineer. 13. Entire agreement. This is the entire Agreement between the Parties. This Agreement may be altered only by a duly executed written amendment. 14. Litigation. If the parties litigate any portion of this Agreement, the unsuccessful Party will reimburse the successful party for all legal costs and fees incurred as a result of the litigation (including preparation). 15. Assignment. Any assignment or attempted assignment of this Agreement by either Party without the prior written consent of the other Party shall be void. 16. Severability. The provisions of this Agreement are severable to the extent that any provision or application held to be invalid shall not affect any other provision or application of the Agreement, which may remain in effect without the invalid provision or application. 17. Waiver. The waiver of any term, condition, or covenant, or breach of any term, condition, shall not constitute the waiver of any subsequent breach of any other term, condition, or covenant. The failure of either Party to insist upon the complete performance of any of the terms and provisions of this Agreement to be performed on the part of the other, or to take any action permitted as a result thereof, shall not constitute a waiver or relinquishment of the right to insist upon full and complete performance of the same, or any other covenant or condition, either in the past or in the future. C:\Documents and Settings\cacheson\Local Settings\Temporary Internet Fiks\OLKD\OVLaCanadaAgmnt5mg2.doc 18. Conflict of Interest. This Agreement is subject to the provisions of ARS § 38- 511, 8-511, which provides in pertinent part that the state, its political subdivisions or any department of either may, within three years after its execution, cancel any contract, without penalty or further obligation, made by the state, its political subdivisions, or any of the departments or agencies of either if any person significantly involved in initiating, negotiating, securing, drafting or creating the Agreement on behalf of the state, its political subdivisions or any of the departments or agencies of either is, at any time, while the Agreement or any extension of the Agreement is in effect, an employee or agent of any other party to the Agreement in any capacity or a Contractor to any other party to the Agreement with respect to the subject matter of the Agreement. C:\Documents and Settingskacheson\Local Settings\Temporary Internet Files\OLKD\OVLaCanadaAgmn6mg2.doc IN WITNESS WHEREOF, the parties hereto have executed this Agreement of the date and year first written above. TOWN OF ORO VALLEY: By: Date: Paul H. Loomis, Mayor By: Date: William A. Jansen, Town Engineer ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Mark Langlitz, Town Attorney Date: TUCSON ELECTRIC POWER COMPANY By: Date: Steven J. Glaser, Senior Vice President State of Arizona ) ss. County of Pima ) The foregoing instrument was acknowledged before me this day of , 2003 by Steven J. Glaser, Senior Vice President of Tucson Electric Power Company, on behalf of the corporation. Notary Public C:\Documents and Seningskacheson\Local Settings\Temporary Internet Files\OLKD\OVLaCanadaAgmnamg2.doc EXHIBIT A Cost Estimates for 13.8 kv Conversion La Canada Drive from Calle Concordia to Lambert Lane Town of Oro Valley Project OV 30 99/00 25 Relocate Existing Overhead Feeder Underground in New TEP Duct System The Town will install two—6" conduits and one—4" conduit the length of the project for the Conversion. 'IEP will install 4" conduit to lower existing underground facilities, and will install four—6" spare conduits south of the bridge and two—6" spare conduits north of the bridge for future facilities. Costs for civil installation are per the bid schedule submitted by Borderland as revised on April 25, 2003. Actual footages will be used. Electrical Installation Underground Conversion: Materials Cost $166,456 Labor Cost $150,974 Subtotal of Underground Conversion: $317,430 Temporary Facilities $5,245 Overhead Relocation Credit ($66,446) Salvage and Scrap Credit ($7,202) Total $249,027 EXHIBIT B DATE:03/10/?' -i . 102\covers\3302cov_n.dgn ; /2003 03:19:15 PM cii Fr, / i n o n a C E ,. 1 91?.'t > ,6(,----* i gi -ch c, 1, 2 LI Qj 0 K -C) ?rat,=,------..'%1Z o Calle— cn cn . 1 4 N i � 13r;;�� ID `C Concordia' '� o C O 011hii l if f^-, 230+00 ,r, c„ m w 0, m z 2 I , ___,_ ':: 180+00 a o x --I krrai 1 il r ------Calle d ;i Concordia v, �: 0,11 v) .,, ii c::, a rv� , Placita " o del �� n Rey . Placita .del R. Rey f D w N HI 4 . I.0 , 1 , * CA —0 —QJ rn i m0 —I o. n 7 rnrn O0 Rancho' _ `V 0 C., Somra -T D w X0+00 : 190+00 —I 0 m col Dctfton D �'° Pl. —I Z M 1 f: A D m n _.� Z � C; n : 73 0 I I r� C/� C7 D u m � r > 0 ?> - D v) z ):': IiiN .._.., 0 v, r. Z --1 K 0 m_ �' ., D cn o a a z ii, Iiili,-- 1 . ..... 0 Iiii. ! tp- -,,,,,u.„0, X > 3 * 0 111 Zt D —f o o D D D C 250+00 200+00 Z Z —{- m c) . m * Q D ,, D ) -0 � CA O D -U D D 4, _ `a Z --I D = r-- m -u a , , p 0 --i 0 Q rn -- \ , s 3::. — o M 2 r , o -p -,I a? Rancho �• I �� � � = D. � � 0 IFri — a Verde `` n v) LO a 0 ---< 0 ,,,,Y mE ---,..._ 11i ' z —. y ._. o r - ) c- z co m O z ) ► m v, x CD © \ �' 46 DJ av .� ' .� D y� .o V K Z mT z �.-.� � 121, _Linda .T At, 0 .4.A 0 (\ Vista `.~ i_fir i� Q D 260+00 Blvd. =;� < Q +00 Z Lambert Lane Z , i iii zD m . I' LA CHOLLA a .A w Wa `2.,_ )N cn i 3 O O LA CANADA DRIVEVVV a II C r, Qui Z N ti N PA a Q1 w a ... Co I ii 220+00 N 1011- 011111111k I a IA f ,AO I Z ^, m Z 'I .1O CI m r:c zo ! ' Canyon .AA 4 D �` _ I' Shadows ` _ 0,Q L 1-, N, --- t21 ,i7 0 '-r---' R. ,,,, ..._____-.9 , cn o .mi O z D C ,dam ° 00 m m ' m 0 - y p Z O z W m ' n < M �.- 1 q O D O Q .. ‹ F tr , c r- - Alt �7 • W w o `, / ati YV/ TOWN OF ORO VALLEY C NCIL COMMUNICATION MEETING DATE: September 17, 2003 COUNCIL TO: HONORABLE MAYOR& COUNCIL FROM: Susana Montana,Planner II SUBJECT: PUBLIC HEARING: 0V12-02-04; MMLA, ON BEHALF OF VISTOSO PARTNERS, REQUESTS APPROVAL OF A FINAL PLAT FOR RANCHO VISTOSO NEIGHBORHOOD 10 PARCELS X, Y, AND V, KNOWN AS "SOMERSET CANYON" SUBDIVISION, LOCATED NORTH OF MOORE ROAD BETWEEN THE WESTERN TOWN BOUNDARY AND THE GOLF COURSE AT VISTOSO, A PORTION OF PARCEL NO. 219-22-0020. BACKGROUND: MMLA, representing Vistoso Partners, requests approval of a Final Plat for a residential subdivision of 155 lots. The project site is located in Rancho Vistoso (RV) Neighborhood (NH) 10 on Parcels X, Y, and V. In the future, NH 10 will likely include a total of 498 additional new single-family residential units. In view of this, infrastructure and recreation areas for this Project have been sized, designed and located to address the needs of the neighborhood at full-build out. The Preliminary Plat was conditionally approved by Town Council on April 16, 2003. The Landscape Plan vas conditionally approved by the Development Review Board on August 12, 2003. SUMMARY: Project Overview The Project is planned as a single-family residential subdivision of 155 lots on three parcels totaling 48 acres. The existing land use designation under the Rancho Vistoso PAD is Medium Density Residential (MDR) with 3 - 6 dwelling units per acre (DU/AC) for Parcels 'V' and 'Y'. Rancho Vistoso PAD Requirements The proposed Final Plat is in conformance with the requirements of the Rancho Vistoso PAD, including the density limits of MDR and MHDR. Oro Valley Zoning Code Revised (OVZCR) The Final Plat meets all requirements of the OVZCR as well as the conditions of the Preliminary Plat and addresses the requirements specifically related to the Town's Riparian Habitat Protection Overlay District, the Design Guidelines, and the Golf Course Overlay Zone. The final plat complies with the Master Recreation Area concept plan that was approved by Town Council on April 16, 2003. The recreation amenities to be provided were approved by the Development Review Board as part of the landscape plan on August 12, 2003. Amenities include a half basketball court, turf play away, ramada with benches, drinking fountain, and shaded tot lot. F:\ov\ovi2\2002\0V12-02-04\Reports\FP TC Report.doc TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 Grading, Drainage, and Traffic TheJ ro'ect will be a mass-graded subdivision. A Type 2 Grading Permit will be required to construct lot pads, p drainage structures, utilities, streets, off-site improvements, and any walls necessary for grading on the development site. The existing drainage patterns will be maintained. Storm water runoff will continue to discharge into two washes located on the west & east sides of the project. Detention will be provided at an offsite regional basin southwest of the project. A Floodplain Use Permit will be required to construct lot pads and drainage structures at edge of floodplain in the east and west portions of the subdivision. Drainage will outlet from the development onto the rock-lined channels and splash pads. Access to the subdivision will be from the northeast on Pebble Creek Drive, from the east on Desert Fairways, and from the south on La Canada Drive. Improvements to La Canada Drive will be provided for this Project. The area highway network has been designed to incorporate the traffic generated from this development. GENERAL PLAN CONFORMANCE: The 1996 General Plan land use map designates this property as low density residential (1.0— 1.2 DU/AC). The proposed density for Parcel 'X', 'Y', and 'V', at 3.27 DU/AC, is not in conformance with the General Plan designation. However, the proposed development is permitted by the existing zoning. The proposed Final Plat in conformance with General Plan Policy 6.1B, "Encourage private dedications of lands as permanent natural areas or open space", and Policy 8.1G, "Indigenous (native desert) vegetation and riparian habitats should be maintained...". RECOMMENDATION: Staff recommends approval of the Somerset Canyon Final Plat. SUGGESTED MOTION: I move to approve OV 12-02-04, Somerset Canyon Final Plat. Attachment:Final Plat /%-2, /3/17 - Planning a..• Z. 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OC m Z g x D m m m m m,m m ,m , m m m rn m m m m m ,m m m m,m m m m m m m r O .'ice -Np7J,� m >o c?;r(11, -< a Oj ,, 2 U cAW cDUAA J NN NA UW NU No NcD N0T0 N(Ap OWN WJ W00 j N00 NOO ATW WAv j CUc:NNNWUTN W UV TU WNdJt CJV (!� OTT O0UNAAW JiOA TWCJUOoTW NW-NU A UAV J b cT Z+-- Z • .._A 2 W Om 0 m m � G7 N � Co IO O N O BOOK PAGE TOWN OF ORO VALLEY Int COUNCIL COMMUNICATION MEETING DATE: September 17, 2003 TO: HONORABLE MAYOR & COUNCIL FROM: Kathryn Cuvelier, Town Clerk SUBJECT: REAPPOINTMENT OF DICK BURRIS TO THE INDUSTRIAL DEVELOPMENT AUTHORITY SUMMARY: The Industrial Development Authority is a nonprofit corporation. Their main function is to issue tax-exempt bonds for certain types of private developments for the purpose of attracting new economic activity to the . community They evaluate development proposals and present recommendations to the Town Council for final approval. No cases have come before the IDA since its incorporation in 1984. However, the Board continues to remain in place if needed. The IDA has 3 Board of Directors that serve six year terms. The term of Dick Burris has expired and he has expressed an interest in being reappointed. ATTACHMENTS: 1. Letter from Mr. Burris dated 9/10/03. SUGGESTED MOTION: I MOVE to reappoint Dick Burris to the Industrial Development Authority to a term expiring 9/30/08. E(‘.Kath_ yn el' r, Town Clerk Chuc weet, Town Ma ager Page 1 of 1 Cuvelier, Kathryn 7-C3 From: Richard Burris [rdburris©earthlink.net] Sent: Friday, September 12, 2003 8:54 AM To: kcuvelier©orovalley.net Subject: Reappointment as a Member Dear Kathy: Pursuant to our telephone conversation, please reappoint me as a member to the Industrial Development Authority. I understand that this is a six year term and that my appointment will end 9/30/08. Thank you for your courtesies. RDB This E-mail has been scanned by McAfee WebShield and is delivered to you virus free. Infected attachments associated with this E-mail have either been deleted or cleaned. --Town of Oro Valley Information Technology Division 9/12/2003 2 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: September 17,2003 TO: HONORABLE MAYOR& COUNCIL FROM: Susana Montana, Planner II SUBJECT: PUBLIC HEARING: ORDINANCE NO. (0) 03-30; OV8-03-05, DANIELA SHOUSE,REPRESENTING TORINO RISTORANTE ITALIANO, REQUESTS APPROVAL OF A CONDITIONAL USE PERMIT TO ALLOW THE SALE OF LIQUOR ASSOCIATED WITH A FULL-SERVICE RESTAURANT IN A C-N (NEIGHBORHOOD COMMERCIAL) DISTRICT AND LOCATED WITHIN THE CANADA CROSSROADS SHOPPING CENTER ON THE SOUTHWEST CORNER OF LA CANADA DRIVE AND LAMBERT LANE, A PORTION OF PARCEL NO. 224-39-001 E. NATURE OF THE CUP REQUEST The applicant,Daniela Shouse, is requesting a conditional use permit to serve alcoholic beverages for consumption on the premises. The Applicant seeks a "Type 12" (full bar) liquor license associated with a new full-service restaurant to be located near their existing full-service restaurant (Caffe Torino) at the Canada Crossroads shopping center located at 10355 N. La Canada Drive, Suite 141, lying within a C-N(Neighborhood Commercial)District. 3ACKGROUND On November 13, 2001, the Planning and Zoning Commission conditionally approved the Applicant's request for a Conditional Use Permit (CUP) for a liquor license in the existing Caffe Torino. The conditions attached to the 2001 CUP were: 1. "recorded or live outside entertainment must not be allowed; and 2. The hours of operation shall be limited to 6 AM to 10 PM for the sale of alcoholic beverages." The Town Council approved the CUP and the liquor license application on December 5, 2001. The Caffe Torino restaurant has been operating with a liquor license since that time and will continue to operate under the same ownership and management. The Applicant seeks to open a new full-service restaurant within the same shopping center in an existing vacant commercial space located across the parking lot from the 1,080 square foot Caffe Torino. The new restaurant, named "Torino Ristorante Italiano", would be located between the Desert Museum Art Academy and Curves establishments. It would have about 2,400 square feet of space, and would offer a full bar with beer, wine and liquor. The hours of operation would be from 11 AM to 11 PM; the applicant seeks to serve alcoholic beverages during their hours of operation. There would be outdoor dining in front of the restaurant, similar to that of Caffe Torino. There would be no amplified music or live entertainment outside the premises. The 1999 commercial code restricted the hours of operation for all C-N District commercial uses. In fact,they may only operate between the hours of 6 AM and 10 PM. This property was exempted from those changes due to a development agreement in which the Town agreed not to place significant new restrictions on the property in exchange for dedication of the hill behind the property. The 2001 CUP for Caffe Torino limited the hours of operation for serving alcoholic beverages but did not limit the restaurant's hours of operation. It should be noted that the full-service restaurant located next to Caffe Torino (Restaurant Cien Anos) has been granted a CUP for a full service liquor license as well. TOWN OF ORO VALLEY OUNCIL COMMUNICATION, OV8-03-05 Page 2 SURROUNDING LAND USE: North: (Across Lambert Lane) El Conquistador Country Club Planned Area Development, developed with a Walgreen's drug store. West: R1-36, Rancho Feliz subdivision. East: El Conquistador Country Club Planned Area Development, developed with an Osco Drug and a Bank One. South: R1-36, Rancho Feliz subdivision. COMPLIANCE WITH OVZCR ARTICLE 3-2,USE PERMITS Usema ermits be granted when the determination has been made that the granting of such a conditional use p y permit will not be materiallydetrimental to the public health, safety or welfare. In arriving at this determination, the factors to be considered shall include the following: A. That theantin such conditional use permit will not be materially detrimental to the public, health, �'' g of safety, or welfare. 1. Damage or nuisance arising from noise, smoke, odor, dust, vibration or illumination; The impacts of the full bar liquor license are expected to be minimal for the following reasons: • The full bar will be accessory to the restaurant use; • There will be no live music or amplified music outside of the enclosed restaurant; • There is a subdivision that lies to the west of the shopping center and there is a buffer area of approximately 170 feet from the closest point of the building where the CUP is to be located and the site's western property line. The closest home lies 60 feet to the west of this property line. The buffer area contains a large hill and wall which would act as a significant barrier to minimize any potential noise or odor impacts. The restaurant would be approximately 2,400 square feet in size and the hours of operation would be 11 AM to 11 PM, seven days a week. Condition Number 2 of the attached Exhibit A would limit the hours of alcoholic beverage service from 11 AM to 11 PM daily. 2. Hazard to persons and property from possible explosion, contamination,fire or flood; Not applicable. 3. Hazard occasioned by unusual volume or character of traffic. The Canada Crossroads shopping center is not fully built-out and would allow two additional 5,000 square feet plus buildings. The shopping center Development Plan provides sufficient parking and adequate circulation to accommodate full build-out, including traffic that could be generated by the new restaurant subject to the CUP. law`' B. That the characteristics of the use proposed in such use permits are reasonably compatible with the types of uses permitted in the surrounding area. This use will be compatible with the uses allowed in the C-N District and the surrounding areas. TOWN OF ORO VALLEY ..OUNCIL COMMUNICATION, OV8-03-05 Page GENERAL PLAN COMPLIANCE The site is designated as C-N, Neighborhood Commercial, in the General Plan which provides for retail and service establishments in a residential neighborhood. The proposed use complies with all pertinent General Plan policies. PUBLIC NOTIFICATION AND COMMENT Allrope�y owners within 600 feet of the site have been notified and, as of the date of this report, no comments p have been received. PLANNING AND ZONING COMMISSION ACTION On September 2, 2003, the Commission voted unanimously(5-0)to recommend conditional approval of the CUP. p The recommended conditions of approval are shown in the attached Exhibit A and ordinance. RECOMMENDATION Staff finds the Application in compliance with the OVZCR, and recommends approval, with the conditions pp specified in Exhibit A. SUGGESTED MOTIONS o move to approve Ordinance No. (0) 03-- OV8-03-05),Torino Ristorante Italiano's request for a conditional use I pp ( it ermit to serve liquor,with the conditions listed in Exhibit A. OR (4) I move to approve Ordinance No. (0) 03 (OV8-03-05), Torino Ristorante Italiano's request for a conditional use pp permit to serve liquor,with the conditions listed in Exhibit A, and the following added conditions: Q OR I move to deny Ordinance No. (0) 03- (OV8-03-05), Torino Ristorante Italiano's request for a conditional use permit to serve liquor,with the conditions listed in Exhibit A, finding that: Attachments: 1. Ordinance with Exhibit A ///2. Site map AO' // A..- Planning and Zonin: ' dministrator cL C uni7 -14lo (dent Director Town Manager F:\OV\OV8\2003\8-03-05\Reports\TC CUP Report.doc EXHIBIT A TO ORDINANCE NUMBER (0) 03 , OV8-03-05, TORINO RISTORANTE ITALIANO 1. Recorded or live outside entertainment must not be allowed. 2. The sale or service of alcoholic beverages shall be limited to the following period of time: 11 AM to 11 P daily. ORDINANCE NO. (0)O3- AN ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA, REQUEST FOR A CONDITIONAL USE PERMIT FOR TORINO RESTORANTE ITALIANO LOCATED AT THE SOUTHWEST INTERSECTION OF LA CANADA DRIVE AND LAMBERT LANE IN THE CANADA CROSSROADS PLAZA WHEREAS, Daniela Shouse, representing Torino Inc. has requested a Conditional Use Permit (CUP)to serve alcoholic beverages at 10325 N. La Canada Drive, Suite 141. WHEREAS, the Planning and Zoning Commission, reviewed said CUP at a duly noticed Public Hearing, in accordance with State Statue, and having made its recommendations to the Town Council; and WHEREAS, the Oro Valley Town Council has duly considered the CUP at a Public Hearing and finds that it is consistent with the Town's General Plan, and other Town ordinances, NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY: SECTION 1. That the CUP to serve alcoholic beverages per Article 3-2 of the OVZCR be granted, and that all applicable development standards in the Oro Valley Zoning Code Revised and the conditions attached as Exhibit"A"shall apply thereto to said property. SECTION 2. That this ordinance and the various parts thereof are hereby declared to be revocable. If any section, sub-section, sentence,clause,word or phrase of this ordinance is, for any reason,held to be unconstitutional, such holdings shall not affect the validity of the remaining portion of this ordinance. ORDINANCE NO. (0)03- 30 (continued) PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona this 17th day of September, 2003. Paul H. Loomis,Mayor ATTEST: Kathryn Cuvelier,Town Clerk APPROVED AS TO FORM: Mark Langlitz,Town Attorney TOWN OF ORO VALLEY 3COUNCIL COMMUNICATION MEETING DATE: SEPTEMBER 17, 2003 TO: HONORABLE MAYOR& COUNCIL FROM: Roxana Garrity, Deputy Town Clerk SUBJECT: PUBLIC HEARING — APPROVAL OF AN APPLICATION FOR A SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR THE TORINO RISTORANTE ITALIANO LOCATED AT 10355 N. LA CANADA DRIVE, #141 SUMMARY: An application by Ms. Daniela Shouse and principal has been submitted for a Series 12 (Restaurant) Liquor License for the Torino Ristorante Italiano located at 10355 N. La Canada Drive, #141. In accordance with Section 4-201 of the Arizona Revised Statutes, the application was posted for 20 days commencing August 5, 2003 on the premises of the applicants' property. No protests were received during that time period. Chief of Police Daniel Sharp has conducted a background investigation on the applicants and has no objections `o the approval of the Series 12 Liquor License. (Series 12 Liquor License Description: Allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food.) ATTACHMENTS: 1. Memorandum from Police Department 2. Liquor License Application 3. Arizona Department of Liquor Licenses and Control Description SUGGESTED MOTION: I move to approve the request for a Series 12 Liquor License for Daniela Shouse and principal at the Torino Ristorante Italiano located at 10355 N. La Canada Drive, #141. 7 at,u.a-(&: Depart ent Hea 0/14 /19 T-7V/41-eYd- - Town Manager api. moi \ ' •:.. �i` ; , , � 1�r O v }. 11000 N. La Canada Dr. to .F ♦ \ K Oro Valley, Arizona 85737 Phone (520) 229-4900 FAX (520) 797-2616 DANIEL G. SHARP, Chief of Police 2< >J x h • WWW.ovpd.org / +C,y1 {���, jp:6;\ 'r rtij G\\V :*1 NDED ORO VALLEY POLICE DEPARTMENT "INTEGRITY, PRIDE, EXCELLENCE" TO: Kathryn Cuvelier FROM: `_ aniel G. Sharp RE: Background Investigation, Application for Liquor License Torino Ristorante Italiano Restaurant, 10,355 N. La Canada Drive #141 and Principals Daniela Shouse and Maria Borella. On September 9, 2003 the Oro Valley Police Department completed the standard background investigation on the Torino Ristorante Italiano Restaurant and Daniela Shouse and Maria Borella. principals The Oro Valley Police Department has no objection for the issuance of a liquor license to the Torino Ristorante Italiano Restaurant located at 10,355 N. La Canada Drive ##141. ARIZONA DEPARTMENT OF LIQUOR LICENSES & CONTROL , . . ii � ,� 400 W Congress #150 800 W Washington 5th Floor ��-- ��, ��•.� a 4;� Tucson AZ 85701-1352 Phoenix AZ 85007-2934 ,�, ';c� (602) 542-5141 ,,� (520) 628-6595 \ C) C°C.) . 1 APPLICATION FOR LIQUOR LICENSE TYPE OR PRINT WITH BLACK INK r Notice:•Effective Nov.11 1997, All Owners, Agents, Partners, Stockholders, Officers, or Managers actively Halve.•.= the day to day operations of the business-must attend a Department approved liquor law training course or provide proof of 413tendar C within the last five years. Seep a ge 5 of the Liquor Licensing requirements. --4 E TION 2 SECTION 1 This application is for a. S Type of ownershi -0 C PP ❑ INTERIM PERMIT Complete Section 5 0 J.T.W.R.O.S. Complete Section •• El NEW LICENSE Complete Sections 2, 3, 4, 13, 14, 15, 16, 17 0 INDIVIDUAL Complete Section3. 'S O PERSON TRANSFER(Bars&Liquor Stores ONLY) 0 PARTNERSHIP Complete Section 6 Complete Sections 2, 3, 4, 11, 13, 15, 16, 17 ❑ CORPORATION Complete Section 7 ❑ LOCATION TRANSFER(Bars and Liquor Stores ONLY) 0 LIMITED LIABILITY CO. Complete Section 7 Complete Sections 2, 3, 4, 12,,13, 15, 16, 17 0 CLUB Complete Section 8 ❑ PROBATE/WILL ASSIGNMENT/DIVORCE DECREE 0 GOVERNMENT Complete Section 10 Complete Sections 2, 3, 4, 9, 13, 15, 17 (fee not required) 0 TRUST Complete Section 6 O GOVERNMENT Complete Sections 2, 3, 4, 10, 13, 15, 16, 17 0 OTHER Explain SECTION 3 Type of license and fees: LICENSE#: 1 1 0 3S ib 1. Type of License: kLiCitatl-4"4- 2. Total fees attached: $ 60 ICO APPLICATION FEE AND INTERIM PERMIT FEES (IF APPLICABLE)ARE NOT REFUNDABLE. A service fee of$25.00 will be charged for all dishonored checks (A.R.S. 44.6852) SECTION 4 Applicant: (All applicants must complete this section) 0 Mr. 1 ent's Name: Ms. - `'� �--� _,m Li 01.4'1) 1. A licant/Ag _ c�Q�Ste PP (Insert one name ONLY to appear on license) Last First Midd 2. Corp./Partnership/L.L.C.: -V-.-- 1 0 c2.1-) l•)4 / 1,)C-. (6'._ 1 0 Z Ce 515 (Exactly as it appears on Articles of Inc.or Articles of Org.) c Lir) Business Name: _ - U t \2-4 c)z--P� I c IP I _3. �- t� (Exactly as it appears on the exterior of premises) p r. ( OR-c f-LLEy 4. Business Address: l 0 S . C- t -Pr --if-- o --1-13cVO-LIN,-- 2L7 (Do not use PO Box Number) - City COUNTY Zip Z\9 -- Residence Phone: (S2o i a -9 i . 5. Business Phone: (��.Z.S�) ) 6. Is the business located within the incorporated limits of the abon city or town? , .YES ❑NO 7. Mailing Address: _ j0355 l.) ZiA at-ix/4_cYcc Or �� �a VO,l(C/ /4 a_ 6Cs73 ---- City 1 State Zip 8. Enter the amount paid for a 06, 07, or 09 license: $ . (Price of License ONLY) CALDEPARTMENT SE ONLY Accepted by: 775 C.1) Date: 940 Lic. # i 0. b3 Fees: t()13 $ 100 r . Application Interim Permit Agent Change Club F. Prints TOTAL PROCESSING APPLICATIONS TAKES APPROXIMATELY 90 DAYS,AND CIRCUMSTANCES OFTEN RESULT IN A LONGER WAITING PERIOD. You ARE CAUTIONED REGARDING PLANS FOR A GRAND OPENING,ETC.,BEFORE FINAL APPROVAL AND ISSUANCE OF THE LICENSE. LIC 0100 11/2000 *Disabled individuals requiring special accommodation, please call (602) 542-9027. [0 3 5 3 5 , SECTION 5 Interim Permit: 1. If you intend to operate business while your application is pending you will need an Interim Perm ursuant to A.R.S.p 4 -203.01. 2. There MUST be a valid license of the same type you are applying for currently issued to th• ocation. 3. Enter the license number currently at the location. 4. .., 1003 Is the license currently in-use? 0 YES 0 NO If no, how longhas it beene? JUL 22 : O outo P �. 8l , ATTACH THE LYCENSE_CURRENTLY ISSUED AT THE LOCATION T• THIS APPLICATION. LI& Ni eisoN IL. � ,� , declare at I am the CURRENT 0 WNER, AGENT, CLUB MEMBER, (Print full name) / PARTNER, STOCKHOLDER OR LICENSEE of the stated license aixU(ocation. State of County of X _ The foregoing instrument was acknowledged before me this (Signature) ' g / day of / Day of Month Month Year My commission expires on: (Signature of NOTARY PUBLIC) i SECTION 6 Individual or Partnership Owners: EACH PERSON LIS"I'ED MUST SUBMIT A COMPLETED FORM"LIC0101",AN"APPLICANT"TYPE FIN RPRINT CARD,AND$24 FEE FOR EACH CAI 1. Individual: Last First Middle %Owned Residence ddress City State Zip Partnership Name: (Only the first partner listed will appear on license) General-Limited Last First Middle %Owned Residence Address City State Zip ❑ ❑ El CI CI O /TH ❑ ❑ (ATTACH ADDITIONAL SHEET IF NECESSARY) 2. Is any person, other than the above, going to share in the profits/losses of the business? YES 0 NO 2 W ./ - -1V - 0 (..!' Q'Oix.,j/K • SECTION 7 Corporation/Limited Liability Co.: EACH PERSON LISTED MUST SUBMIT A COMPLETED FORM"LIC0101",AN"APPLICANT"TYPE FINGERPRINT CARD,AND$24 FEE FOR EACH CARD. ❑ CORPORATION Complete questions 1, 2, 3, 5, 6, 7, 8. ❑ L.L.C. Complete questions 1, 2, 4, 5, 6, 7 and attach copy of Articles of O Li ration Agreement. ,- C: v Corporation/L.L.C.: C-PNC-f-- - \ O� I �� . G 1. Name of Corpo13 r (Exa tly as't appears on Articles of Inc.or Articles of Org.) tri Z. Date Incorporated/Organized: . �...,-� State where Incorporated /Organized: p-2 O rpo • 2a ' � '�'� T55/ f -0 Date authorized to do business intP 3. AZ Co ration Commission File No.. Q� `-( 1. AZ L.L.C. File No: Date authori zed to do business in : Ct 5. Is Corp./L.L.C. non-profit? ❑ YESLNO If yes, give IRS tax exempt number: S. List all directors/officers in Corporation/L.L.C.: Last ' First Middle Title Residence Address City State Zip SW: ' )S---- ---- -)01,31-‘ e LPN- - ix2.,_ -, is),K- Ic\?- 1 /J . Lik),-Rrs Az-S?S-?-1-7 -- .( '?.._ Li...P.1 K...c;. . sa4 k E . c2.-.--7117. 7SS LO. ru.L - -'11. ----Uc- I.Z- • (ATTACH ADDITIONAL SHEET IF NECESSARY) 7. List stockholders or controlling members owning 10% or more: Last First Middle %-Owned Residence Address City State Zip ` % i . `l)C, i, -?..2S-7Y7 i C CO 3 ----,- ,ez-L-N-- — lozs) i\ ,c-,4e o,(2_- _-'L.-L-N- , 14e4\fl T 37 (ATTACH ADDITIONAL SHEET IF NECESSARY) 8. If the corporation/L.L.C. is owned by another entity, attach an ownership, and director/officer /members disclosure for the parent entity. Attach additional sheets as necessary in order to disclose real people. SECTION 8 Club Applicants: ; EACH PERSON LISTED MUST SUBMIT A COMPLETED FORM"LIC0101",AN"APPLICANT'TYPE GERPRINT CARD,AND$24 FEE FOR EACH CARD. 1. Name of Club: Date Chartered: (Exactly as it appears on Club Charter) (Attach a copy of Club Charter) 2. Is club non-profit? 0 YES 0 NO If yes, give IRS tax exempt num , . 3. List officer and directors: Last First Middle Title Residence Address City State Zig i , / / , / 1 J (ATTACH ADDITIONAL SHEET IF NECESSARY) 3 SECTION 9 Probate, Will Assignment or Divorce Decree of an existing Bar or Liquor Store: ID � � ' ' ' ' 1. Current Licensee's Name: t (Exactly as it appears on license) Last First Middle 2. Assignee's Name: Last First Middle 3. License Type: . -=License Number: Date of Last Renewal: 4. ATTACH TO THIS APPLICATION A CERTIFIED COPY OF THE WILL, ROBATE DISTRIBUTION INSTRUMENT, OR DIVORCE DECREE.P 'HAT~SPECIFICALLY DISTRIBUTES THE LI APPLICATION. • .� L7OR LICENSE TO THE ASSIGNEE TO THIS SECTION 10 Government: (for cities, towns, or counties only) r S' 1. Person to administer this license: f Last 7/ First Idle 2. Assignee's Name: / CO ' Last tJ 1 First Mid ;1 ' A SEPARATE LICENSE MUST BE OBTAINED FOR EACH PREMISES FROM WIIIr= dt) CH SPIRITUO 1... LIQUOR IS SERVED. c34_ .-_-:. SECTION 11 Person to Person Transfer: Questions to be completed by CURRENT LICENSEE(Bars and Liquor Stores ONLY). Y). 1. Current Licensee's Name: Entity: (Exactly as it appears on license) Last First MiddleIndiv. ( ,Agent,etc.) 2. Corporation/L.L.C. Name: (Exactly as it appears on license) 3. Current Business Name: / (Exactly as it appears on license) 4. Current Business Address: / /5. License Type: License Number: Last Renewal Date: 6. Current Mailing Address (other than business): /.., 7. Have all creditors, lien holders, interest holders, etc. been notified o this transfer? 0 YES 0 NO 8. Does the applicant intend to operate the business while this ap•tication isndin ? 0 YES 0 Pe gNO If yes, complete section 5, attach fee, and current license to this application. 9. I hereby relinquish my rights to the above described li nse to the applicant named in this application pp and hereby declare that the statements made in this section are true, correct and complete. I, , declare that I am the CURRENT OWNER, AGENT, CLUB (Print full name) MEMBER, PARTNER, STOCKHOLDER or LICENSEE of the stated license. I have read this section and the contents and all statements are true, correct and complete. State of County of X The foregoing instrument g was acknowledged before me thi (Signature of CURRENT LICENSEE) day of Day of Month Month Year My commission expires on: (Signature of NOTARY PUBLIC) 4 SECTION 12 Location to Location Transfer: (Bars and Liquor Stores 0 • APPLICANTS CANNOT OPERATE UNDER A LOCATION TRANSFER UNTIL IT I APPROVED BY THE STATE. 1. rent Business Name and Address: (Exactly as it appears on license) 2. New Business Name and Address: r (Do not use PO Box Number) t ) 3. License Type: License N ber: Last Renewal Date:r4 4. What date do you plan to move? What date do you plan to open? s °_ SECTION 13 Questions for all in-state applicants: 1. Distance to nearest schooli5)Orrj ft. Name/Address of school: CZ �L (Regardless of distance) QC21 S'ST37 • of church: Crr& S iC2. Distance to nearest church. � �x� ft. Name/Address (Regardless of distance) �-- CANOLLPsCiv . 0 2 S" 1.3 A\ 3. .1 the: LESSEE 0 SUBLESSEE 0 OWNER 0 PURCHASER (of premises) 4. If the premises is leased give lessors name and address: EYe ''(1 IL)e r \AA 5-C SS- --(.3ece,D tkal (;) 4a. Monthly rental/lease rate $ 5"U . What is the remaining length of the lease? t'D yrs. C) mos. • A c9 L&ic9LO 4b. What is the penalty if the lease is not fulfilled? $ or other I ir etv t t ~ nc (give details -a� ch additional sheet if necessary) 5. What is the total business indebtedness of the applicant for this license/location excluding lease? $ Does any one creditor represent more than 10% of that sum? 0 YES $-N0 If yes, list below. Total must equal 100%. Last First• Middle %Owed Residence Address C' State Zip (ATTACH ADDITIONAL SHEET IF NECESSARY) 6. Whattype of business will this license be used for? (BE SPECIFIC) re-vf•- • 7 . Has a license, or a transfer license for the premises on this application been denied by the state within the past o ne (1)year? 0 YES MNO If yes, attach explanation. 8. s any spirituous liquor manufacturer, wholesaler, or employee , have any interest in your business? ❑YES NO 9. Is the premises currently licensed with a liquor license? ❑ YES ) NO If yes, give license number and licensee's name: License# (Exactly as it appears on license) Name • 5 SECTION 14 Restaurant, or Hotel-Motel Applicants: . �-Ic� 5 33 1. Is there a valid restaurant or hotel-motel liquor license at the proposed location? 0 YES XNO Ifesgive licensee's, name. and license#: Last First Middle 2. If the answer to Question 1 is YES, you may qualify for an Interim Permit to operate while your application is pending; consult A.R.S. Section 4-203.01; and complete Section 5 of this application. 3. All restaurant applicants must complete a Restaurat..Qation Plane Form LIC0114 � )provided ided by the Departmenrbf Liquor. a .y 4. Do you understand that~40% of your annual gross revenue must be from food sales? FYES 0 NO SECTION 15 Diagram` � of Premises: (Blueprints • .. (B p is not accepted, diagram must be on this form) 1. Check ALL boxes`tfiat apply to your licensed premises: Entranes/Exits . . storage areas Er- . Liquor Drive-hi windows [a Patio enclosures 0 Service windows 0 Under construction: estimated date completionOccP 2°C;3 2. Restaurants and Hotel/Motel applicants must explicitly depict kitchen equipment and dini ng facilities. 3. The diagram below is the only area where spirituous liquor is to be sold, served, consumed, dispensed, possessed, or stored. Give the square footage or outside dimensions of the licensed premises. DO NOT INCLUDE PARKING LOTS, LIVING QUARTERS,,ETC. -DL vikrittoe 1,7k0 V- ‘ 11 c"1- .&ei#JD 9P 1 ..‘\, onoea .,, Plc ,416.) Pst\41\1.‘ by tit\\c_ i-011 1 .v, \ sid /, c2 C,CD at'— 0 1 ,,,olgivw . -k‘d-,,, oa. 4._.... .,5, A__3„..,„...) ,, t; t ,,,,,e._ 51--e5:rz-et e — _ c • _____ ,?.7.4,v,ts r- s y-f-k.... °', . *)ev a -L_____. t-________-----/ co r ,.. % r`' OC\12( ....- ( \-)\ CL, Z a ,,,c-) oe, ,,( ______A 14 t r------ ' KKO L ev.4)-' '\\Ao 7\ 1 -...._________ . r 1-‘-' YOU MUST NOTIFY THE DEPARTMENT OF LIQUOR OF ANY CHANGES OF BOUNDARIES, ENTRANCES, EXITS, OR SERVICE WINDOWS MADE AFTER SUBMISSION OF THIS DIAGRAM. 6 SECTION 16 Geographical Data: A SAMPLE FOR THIS SECTION IS PROVIDED ON THE BACK OF THIS PAGE. List below the exact names of all churches, schools, and spirituous liquor out lets within a one half mile radius of your proposed location. 1. n eo _ 4iuts ' 55 2 k,, , 14 6 -- - \---f-- $ - NT 3. ,S "" 4. rai-f-0 5. kv,I-k-, Ns IL C.1,k,r,s-roc 0 ' -3 6. eSc—e 1 & --T—c, -i 2,40i2k)'ke lio)ra) 7. LYLcQ w\X, if.i ikk� 8. PI • 9. I 10. 11. 12. 6 \ki, i La-Ceduja 13. ' 14. 15. (ATTACH ADDITIONAL SHEET IF NECESSARY) A = Your business name and identify cross streets. i I— G7 iii 4=;) SECTION 17 Signature Block: . c x-- :1. C I, JI )P'v3'‘ J , declare that: 1) I am the APPLICANT(Agent/ClubT; embb Partner), making this (Print name of APPLICANT/AGENT listed in Section 4 Question 1) 3 application; 2) I have read the application and the contents and all statements are true, correct and comply; 3)-tek this application is not being made to defraud or injure any creditor, taxing authority, regulatory authority, or transferor; 4) that no other person, firm , or corporation, except as indicated, has an interest in the spirituous liquor license for which these statements are made; and 5)that none of the owners, partners, members, officers, directors or stockholders listed have been convicted of a felony in th e past five(5)years. qlW State of C't-1.6 vl CL. County of f m IL X foregoing The fore oin instrument was acknowledged before me this (Signature) day of J (4- lC 0‘; • /1)ay of Month 1 Mdrith Year My commission expires on: 9, 9006, •• ) -P' (Signature of NOTARY PUBLIC) ♦<<it,,7 OFFICIAL HA1. �'�.',.; LEONOR BERUMEN BAKER i .6,; : Notory Public • Stat. of Arizona 4 ' PIMA COUNTY 4''"'`i My Comm, Expir,i May 9, 2006 7 SAMPLE GEOGRAPHICAL DATA In the area adjacent to the map provided below indicates your proposed location and the exact names of all churches, schools, and alcoholic beverage outlets within a 1/2 mile radius of yourro osed location. p p tion. (See example below) A = Applicant Series 12 01 Pink Elephants Series 06 02 Mama ' s Rest . Series 12 03 Corner Liquors Series 09 04 Joe ' s Groceries Series 10 05 Lions Club Series 14 06 Burgers R Us Series 07 07 Pizza Perfect Series 07 08 Billy Bobs Bar Series 06 Mi . 09 St . Anthonys Church Latrobe 111111166, 10 St . Anthonys School 1 11 11 Burbank Middle Sool i Mi . Lockwood d 4 2 7 12 First United-'Bap€ist Church ' Mi . 11111111111111 13 ; • r1. 14 — 8 9 • 10 15 A.R. S. Section 4-207 .A reads as follows : Mi . A. No retailers license shall be issued for anypremises which time are. at the time the license application is received by the Director, within three hundred (300) horizontal feet of a church, within three hundred 300 ( ) horizontal feet of a public or private school building with kindergarten programs p ograms or any of grades one ( 1 ) through twelve (12 ) . or within three hundred (300) horizontal horizontal feet of a fenced recreational area adjacent to such schoolbuilding. building. 8 12. Payroll Records A. Copies of all reports required by the State and Federal Government 33 B. Employee Log (A.R.S. 4-119) 1; ' P- 10 3s C. Employee time cards (actual document used to sign in and out each work day) D. Payroll records for all employees showing hours worked each week and hourly wages The sophistication of record keeping varies from establishment to establishment. Regardless of each licensee's accounting methods, the amount of gross revenue derived from the sale of food and liquor must be substantially documented. REVOCATION OF YOUR LIQUOR LICENSE MAY OCCUR IF YOU FAIL TO COMPLY WITH A.R.S. 210.A.7. AND A.R.S. 205.02.G. A.R.S. 210.A.7. The licensee fails to keep for two years and make available to the department upon reasonable request all invoices, records, bills or other papers and documents relating to the purchase, sale and delivery of spirituous liquors and, in the case of a restaurant or hotel-motel licensee, all invoices, records, bills or other papers and documents relating to the purchase, sale and delivery of food. A.R.S. 205.02.G. For the purpose of this section: ira `'a 1. "Restaurant" means an establishment which derives at least forty percent (40;x) of its v �— gross revenue from the sale of food. 2. "Gross revenue" means the revenue derived from all sales of food and sptuous liquor on regardless of whether the sales of spirituous the licensed premises, liquor are mge unnr a p restissuedaurantpursuant license to this section or under any other license that hag -M been issued for thepremises pursuant to this article. a I, (print Licensee/Agent's Name): 51\0Q Ste_ i e CL Last First Middle have read and fully understand all aspects of this statement. ., 1 i1 c -Coun i State of Ari ty of pi a, The foregoing instrument was acknowledged before me this -� - dayof �1 x 3 ; 0,,,,. (Signature o`r`Licensee/Agent) Day of Month th Year �,4.#�� ; LEO OR"BERUMEN BAKER !•V,;,,a,!_'4 Notary Public . Stats of Arizona , ;* PIMA COUNTY *chiliMy Comm, holm May 9, 2006 My commission Expires on. 1 -"Vt.a., 9 )0o& 61/DA/lanlei-- gb. 1 iet. Day of Mo th Month Year L (Signature ofrNOTARY PUBLIC) MAKE A COPY OF THIS DOCUMENT AND KEEP IT WITH YOUR DLLC RECORDS IVKILUFNA DEPARTMENT OF LIQUOR LICENSES & CONTROL 0514 800 W Washington 5th Floor �;� 400 W Congress #150 Phoenix AZ 85007-2934 �:, T Tucson AZ 85701-1352 (602) 542-5141 (520) 628-6595 HOTEL-MOTEL AND RESTAURANT LICENSES RECORDS REQUIRED FOR AUDIT OF SERIES #11 & #12 LICENSES MAKE A COPY OF THIS DOCUMENT AND KEEP IT WITH YOUR DLLC RECORDS In the event of an audit, you will be asked torovide to the department p p any documents necessary to determine compliance with A.R.S. 205.02.G. Such documents requested q ed may include however, are not limited to: 1. All invoices and receipts for the purchase of food and spirituous liquor . p q for the licensed premises. If you do not have all food or liquor invoices, please contact your vendors . immediately and request copies of missing invoices. These must be available for pick-up at the time of the Audit Interview Appointment. If all food invoices are not available at that time, you may not be given credit for all food sales. 2. A list of all food and liquor vendors 3. The restaurant menu used during the audit period 4. A price list for alcoholic beverages during the auditp eriod 5. Mark-up:figures on food and alcoholicroduct audit s during the audit period 6. A recent, accurate inventoryof food and liquor (taken •q within two weeks of the Audit Interviely Appointment) 7. Monthly Inventory Figures - beginning and ending figures for r food and liquor 8. Char Qf acccints (copy) 9. Financial Statements-Income Statements-Balance Sheets 10. General Ledger A. Sales Journals/Monthly Sales Schedules 1) Daily sales Reports (to include the name of each waitress/waiter, bartender, etc. with sales for that day) 2) Daily Cash Register Tapes - Journal Tapes and Z-tapes 3) Guest Checks 4) Coupons/Specials 5) Any other evidence to support income from food and liquor sales B. Cash Receipts/Disbursement Journals 1) Daily Bank Deposit Slips 2) Bank Statements and canceled checks • 11. Tax Records A. Transaction Privilege Sales, Use and Severance Tax Return (copies) B. Income Tax Return- city, state and federal (copies) C. Any supporting books, records, schedules or documents used I' n preparation of tax returns LIC1013 05/1999 ARIZONA DEYAR'IMEN'I' OF LIQUOR LICENSES & CONTROL �,, n„q,,,,,,.. � 400 W Congress #150 800 W Washington 5th Floor • _ Tucson AZ 85701-1352 Phoenix AZ 85007-2934 (602) 542-5141 , ;,, ti��---._v (520) 628-6595 RESTAURANT OPERATION PLAN r- S3 CP LICENSE # ori r- .,,,, 7-41 1. List by Make, Model and Capacity of your : -0 Grill2-41' e-ka( fr20 I le to MIN.. OvenC2:-) ,�c.: 0 l rvef ��s Freezer (� . ,eta'_ Refrigerator S ) t o GIUGU.-A1- Sink - • - Lica-NO b suv - ?j c r� i bc( c . - Dish Washing L -� Facilities CL {...) 5VuQr vu c Mc UU Food Preparation Counter (Dimensions -- 3 X 6,0 ti I 3o . 34) Other - -.� of ---173-(U N o T4S+C)rc�ti t ct tt1 0 2. Print the n�am� your restaurant: 3. Attach a copy of your menu (Breakfast, Lunch and Dinner including prices). 4. List the seating capacity for: a. Restaurant area of your premises [ I b. Bar area of your premises [ + 90I c. Total area of your premises [ 9.. 4-cioI 5. What type of dinnerware and utensils are utilized within your restaurant? jEr Reusable 0 Disposable 6. Doesour restaurant have a bar area that is distinct and separate from the restaurant seating? (If yes, Y what percentage of the public floor space does this area cover). 0 Yes % • No 7. What percentage of your public premises is used primarily for restaurant dining? , :a ..,, i area. (Does not include kitchen, bar, cocktail tables or game ) I. ��� '.:'!z-DO to .% .rr 1- *Disabled individuals requiring special accommodations, please call the Department. Lic0114 05/1999 ia353 3 8. Does your restaurant Contain anygames or television?on. Yes 0 No (If yes, what types and how many? Pool tables, Video Games, Darts, etc.) \st -C-cf ti\leos CfAczNAie( 9. Do you have live..entertainment or dancing?� g ❑ Yes No (If yes, what type and how often?) _M 3 10. Use space below or attach a list of employeepositions and their duties Y ties to fully staff your business. LW-4 usuk‘At --- `k ki-0/62-9 1-"( — Coe V.e WEV t CooL 'COCO 3 seg 4 tx csk -- cc,iwc a/vok deckk, Sit F fr.) 1, ,&\-cz , hereby declare that I am the APPLICANT filing application. I have this (Print full name) read theis application and the contents and all statements true, correct and complete. State of A r i !0 fl G`. County of / h'7 G�.. X The foregoing instrument was acknowledged before me this (Signature of APPLICANT) day of cAt , 6190a5. D ay of Month AdOnth Year My commission expires on:: 1\4cuki q awk if I AA/ Signature of NOTARY 'UBLIC) ;jsrr+,, OFFICIAL SEAL ; LEONOR RERUMEN BAKER Notary Public f;1.7:,:11,,, - State of Arizona "�4�i"�*- PIMA COUNTY My Comm, Expires May 9, 2006 2 ARIZONA DEPARTMENT OF LIQUOR LICENSES & CONTROL ,fh., ,g.''! 400 W Congress-1115(1 800 W Washington 5th Floor ; ��;� Tucson AZ 85701-11;2 Phoenix AZ 85007-2934 r: •��' `��' (520)628-6595 (602)542-514 1. rn CERTIFICATION OF COMPLETED ALCOHOL TRAINING PROGRAM(S) OBTAIN ORWGINALS OF THIS FORM FROM DLLG NOT PHOTOCOPY.DOCUM.TNT IS COMPUTER SCAMMED. TYPE OR PRINT WITH 84ACK INK ALCOHOL TRAINING PROGRAM INDIVIDUAL INFORMATION • - '-k amt .412 • I •iv•u. .me('tint) T'_. Para0 09,4_ cr n ual i nature TYPE F TRAINING COM TED - IV BASIC EKON 5 Da e raining amp e • --' [r MANAGEMENT [J OFF -� E "BOTH L] IF TRAINEE ISE •LOVED BY A L CE _E: 1;2 /0.%33 •7 i' ' CE :EE BUSINESS NAME LIQUOR UCENSE N1 FABER [ALCOHOL TRAINING PROGRAM PROVIDER INFORMATION Liquor Awareness Training & Education Company or Individual Name 3120 S. Philamena P1. Address Tucson AZ 85730 520 954-7746 City State Zip Phone I Certify the above named individual has successfully completed the specified prograrn(s). die G. Rodriguez to ine r'arne 'tont 01.1FP' rl.;2 X)/ Traine • • atu Date • Trainer give on of completed form to trainee, photocopy and maintain completed document for your records. Mans story Liquor Law Training for all new applications submitted after Nov.1,1997. A.R.S.Section 4-112(0)(2). Corn)lotion of the Liquor License Training Courses is required at the issuance of a NCerem. The.Korron(a)required to attend both the Basic Liquor Law and Management Training,(either on-sate or off-sate),will include all of the followini': own(r(s),licensee/agent or rnanager(s)WHO AR A Y WNV• V D I TN • O •P. S.,. • Is : :1NE Prao'of attendance within the fast five years for the required courses must be submitted to the Department before the license application is cor sidered comb Mete. Befo e acceptance of a Manager's Questionnaire and/or Agent Change for an existing license,proof of attendance for the Basic Liquor Law ant Man;gement Training(either on-sale or off-sale)will be required. LIC IC al cnrtieeQ Disabled individuals requiring special accommodations please call(802)542-00S1 Y 'c 9S69-CEL-02S zan2 t Jpoei a t pp3 e8t7 =a0 ED ?Z t�C , 1 • • , . • , , . ; ; ! , , ; I I . , , , i ; I . • ; ; ; , 1 ; ! i 1 : , 1 , 1 . . 7 ..d.i J ......... i r.......te„ _.._1___:‘, ,r -1 -----1--- ,• 4......I 'te_i 10 A 1 ! i pettilie;ari___, 1 4 .c, , i • ___ : __ 1 _ _____ 1 i , , . ,_ .__ , /i!uo,t/L_ , ., . . i. r t- 1;4-•-• i r----!-;.....--- --T— i ' /2/1, °Hi 2S, 1 i I 7 1_1 .4.1 ..,..°. __r_S, I , . ! 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F T 1 1 , , ! 1 This insirume t waS ati--knpwledged before me th,VVI day pi r--- ! 1 . 1 I i 1 , ' MI . ....;...._.. 4a...„1,____ '- '...,- 1 4" ' It A VR., g .. 1 , 1 i I , . i A!witn• areal!, beiewithi set my had and offi9ial seal I 1 4....____,.. ............,_. ..____ i r --------- --- ! ""--- 1 / --,---i --t-- 1 . , i i I , i 1 I i ___ —OA viosill t... • go . i 1 . 1 . t 'i • 4ribLOTARLrU1311C,1 , • illY ' I , , I I 1 . , , • i 1 1 1 1 , s oi, Arlz:nalil 1 I I .______ .......__..„._, • . — --t— ' I 1 i i , i 1 1 1 I 1 I 1 I 1 i tTe t I I i i i I if FXICIAPIrtlilEALMay 19, 2006 "-----4----i 1 ; . i , . " I . . 1 i I I -7.--/ 11 I i I 1 I 1 "11114)'.., LEONOR 1 ; I ; . i 1 4--- 1 ; ; • . . yi ••(. 1 4 Now,- IERIAIEN-RAKERI 1 ' . I 1--- • _ ?.. .. , PLIbliC;a S' ; I . . 1 i 1 1 , - .. - ; I : • . t .. , 1 I 1 1 , 4 Z.„....01 i i PIMA-IOU , . , t 1__________1 I, t ''...' NY Comm,rt-iii:E i . 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' i 1 \ • , • • 'i 1 _______2,:,____-..-L------,------"-+Hi'---';'...;.:::1 t ; 1I f• I i , • j. 1 i �j ; l f • 't • H• + I i • 1 i i • 1 j.________L________________,-----7--'' .. ' ''' ---7---K-7.- ; ..1 tle ' ': ! i l•f:i:.:;•-:P?•:.,,.:•4'.:!---: • • • 1 , • 1 1 r,___': 11:-.i.::: .. : ...,I i • f - 1 !.--'.. ...,,'..••;•, tt,,,. i,.1' ,t,• ,.;• ., 1 I f : SID A-Vp, 107D TORINO RISTORANTE ITALIANO • 0 o • • � �,q N G C, N O ‘z, r- -A. C' • a -- Antipasti eqinSalate Antipasto freddo per due $8.95 Parma.::'00.0000-,--Geno.4!i. atpmoi::bUffala mozzarella, provolone, tomatoes, artichoke hearts,iiiiK41:01A4iiolives,„.:0004,*ppers . Brt*Oetta Capr0:$0•ig.:-• $6.75 Ch00.00440-rnatoes, ftoofiipsii, buffala mozzarella on top of toasted garlic bread drizzled with extra Ni:Ofgjjt:OliVe oil. Carpaccio $8.95 Thinly sliced tenderloin dressed with mushrooms, parmesan cheese, capers and drizzled with extt#::-V.0(§in olive oil . Ctitze alla mariflara $9.95 Black mussels:steamed in white wine, garlic, cream and fresh tomatoes Insalat*c**ese $6.75 Fresh buffala mozzarella and sliced topped with fresh sweet basil, oregano, and extr*VO4#1i*:pliVe oil $7.25 Baby spinach bacon ,tomatoes roasted peppers, pinenuts, kalamata olives, red on ionCM00fild vinagrette ................... ................... Insai▪ iitalinista -444:4:4 $3.95 Dinner:14tad with m0.4014.0*Olad, tomatoes, cucumber, red onions. tosaiata di gaMbO• etti $7.25 ii41001.tiOyle chev10§::*iy• i rock shrimp. Prosciutto 6:0.0.10ne $8.25 •1101)a prosciutto and cantaloupe Spiedino dkigamberil $9.95 Marinatect:priopg:ioh a skewer served with pesto sauce on a bed of mesclun salad Insalat.O.:10VOOModoF9**#9onzola $6.95 Roma.tdkatpOgiired ono*:::::froortb:asil, gorgonzola cheese, pinenuts with a balsamic vinage.004041.:.04. Cocktail di gambeEl $7.95 Traditional shrimp cocktail served with cocktail sauce. ••••••••••••••▪••••••••••••••••—•• ................... ................... Changes and substitutions are subject to an additional charge. Please note that prices and menu items are subject to change. e $15.95 ane ....♦«RKt1►t� ]L�1[�l[�1�A Chicket =k a i.h `a white= r to uterion capers sauce . $14.95 Polio•aDai `armugra a K � Li htl breaded chicke � reast in a tomato vegetable sauce topped with melted 9 .�: mozzarella and servoo*oft4 side of pasta. Idost $16.95 Pg000.440::!Oteast topped with fontina cheese and Parma prosciutto .:�:::::.�.:: readed iiiii -:Saltrimbocca` lla Romana $19.95 l scaloppini top 0:with Parma prosciutto and sage and cooked in white wine Vitello al Marsala $19.95 Veal scaloppinjoArlushroom a.001.0arsala wine sauce Vitello $18.95 a zzaiola : s : Veal scp100 t to pped wit iv y red sauce with black olives, capers, oregano $16.95 Salm `a =+ artoc io x x x Salmo - ed in parchment parctogotilpaperwith garlic, Italian parsley, lemon juice Biw ..... a al Cog• K: $21.95 �t�ac��' Ne '' $trip steakg ill and topped with a creamy Cognac and mushrooms sauce .:Bte cca al Ortiji0Oiola $21.95 „;iiii:itiowiiyprk strip steakg lled and topped with a creamy gorgonzola sauce. Changes and substitutions are subject to an additional charge. Please note that prices and menu items are subject to change. • Pastasciutta Lasagna Bolognese $12.95 Layers of pasta smothered with meat sauce, bechamelle, and Parmesan Mel#0**ne alta Parmigiana $11.95 Ega:pf#KpOrmesan $080:0iWith a side of pasta pomodoro. .................... Fagg** fieno-P-N14:P. $15.95 White and green egg noodles with ham, peas, and mushroom in a creamy Alfredo Pasta al gorgonzola $11.95 nista in a creamy-len:ported gorgonzola sauce. Gnocchi $12.95 Homemadpp1.00,dumplin0i::seood in your choice of meat sauce or tomato and basil sauce. (Gorgonzola saucepdgisgmm. Fetuc000g4ifredq:,001**Paragi e gamberi $17.95 Egg noodles ijtAffeedo sauce with......p and asparagus Pasta al ragu' Botognese $10.95 TradiPOOr:POlognese.#0**uce over pasta. Penne al salmone $14.95 Smoked::*almon inAP00: 6-cream sauce over penne pasta Penne pnmavera $14.95 -•• •.:•••••• Asparagus, mushrooms bell peppers, in a creamy Alfredo sauce over pasta Sághettini aglia, olio, e peperoncino $10.95 Garlic, extra vOtOip olive oil and crushed red pepper. Add chicken $2.95 or shrimp $4.95. Spaghelf4SAIgpestq. :i:44:"::,4;( $12.95 Home040-iil.pg%pr-sauce0**VOidOettini and topped with cherry tomatoes and green SpaghefttOk-:::con polpette $12.95 Homemade meatballs made with beef, veal, salame, mortadella served in a tomato vegetable sauce over spaghethni SO:#411:ettini Putta:000ca $12.95 §OpiliOsauce with 4600vies, black olives, capers, garlic, and sundried tomatoes. Pasta pomodOM:*:•basilico $9.95 IO*and fresh)iiiit.sauce over pasta. Changes and substitutions are subject to an additional charge. Please note that prices and menu items are subject to change. AD DepartmentLLC: Arizona of Liquor Licenses & Control Page 1 of 2 11 ! Licenses , NEWS FLASH! NEW RULES RENEWALS ONLINE FORMS 800 W.Washington,5th Floor 400 W.Congress,#150 Phoenix,AZ 85007 Tucson,AZ 85701 Phone: (602)542-5141 Phone:(520)628-6595 Fax(602)542-5707 Fax: (520)628-6620 E-mail:l iq r©azl l.com Hours: Monday through Friday 8:00 a.m.to 5:00 p.m.except holidays. License Types: Series 12 DiaLC Restaurant License Home Non-transferable On-sale retail privileges n � RenewalsNote: Terms in BOLD CAPITALS are defined in the glossary. x - Licensing PURPOSE: Training Allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its s; Information gross revenue from the sale of food. FAQ's ADDITIONAL RIGHTS AND RESPONSIBILITIES: Laws } OVERVIEW OF THI An applicant for a restaurant license must file a copy of its PROLE: About DLIC restaurant menu and Restaurant Operation Plan with the LICENSING application. The Plan must include listings of all restaurant equipment and service items, the restaurant seating capacity, and uinformation requested bythe department to substantiate that GLOSSARY OF f other q p TERMS the restaurant will operate in compliance with Title 4. I Comments } The licensee must notify the Department, in advance, of any LICENSING FORM: proposed changes in the seating capacity of the restaurant or dimensions of a restaurant facility. +wuw.v..lvinn..w.....v.rrc:.w..v:.w.+vm.:✓.nvnwwwnNvnuw...w n..vww.w.rnw:r:m4 A restaurant licensee must maintain complete restaurant services continually during the hours of selling and serving of spirituous liquor, until at least 10:00 p.m. daily, if any spirituous liquor is to be sold and served up to 1:00 a.m. On any original applications, new managers and/or the person responsible for the day-to-day operations must attend a basic and management training class. http://www.azll.com/lic 12.htm 8/4/2003 ADLLC: Arizona Department of Liquor Licenses & Control Page 2 of 2 A licensee acting as a RETAIL AGENT, authorized to purchase and accept DELIVERY of spirituous liquor by other licensees, must receive a certificate of registration from the Department. A PREGNANCY WARNING SIGN for pregnant women consuming spirituous liquor must be posted within twenty (20) feet of the cash register or behind the bar. A log must be kept by the licensee of all persons employed at the premises including each employee's name, date and place of birth, address and responsibilities. Bar, beer and wine bar, and restaurant licensees must pay an annual surcharge of$20.00. The money collected from these licensees will be used by the Department for an auditor to review compliance by restaurants with the restaurant licensing provisions of ARS 4-205.02. AVERAGE APPROVAL TIME: Sixty-five (65) to one-hundred five (105) days. PERIOD OF ISSUANCE: One (1) year with option to renew. FEES: Non-refundable application fee: $100.00 Fingerprint fee per card: Contact Department Interim Permit fee: $100.00 Upon approval: Final fees (full year): $2,000.00 Final fees (half year): $1,750.00 Annual renewal fee (includes SURCHARGE): $585.00 ARIZONA STATUTES AND REGULATIONS: ARS 4-119, 4.201, 4-202, 4-203, 4-205.02, 4-205.06, 4-209(B) (12), 4-209(D)(12), 4-209(J), 4-213, 4-222, 4-261; Rule R19-1-214, R19-1-231. top of page HOME PAGE RENEWALS LICENSING TRAINING INFORMATION ABOUT DLLC QUERY ADLLC: Arizona Department of Liquor Licenses&Control Copyright;© 1997-2003, all rights reserved. design by Tw http://vvww.az11.com/lic12.htm 8/4/2003 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: September 17, 2003 TO: HONORABLE MAYOR & TOWN COUNCIL FROM: Chuck Sweet, Town Manager SUBJ: RESOLUTION NO. 03 - 81 SUPPORTING THE APPLICATION AND DESIGNATION OF THE SANTA CRUZ VALLEY NATIONAL HERITAGE AREA, AND SUPPORTING THE PROCUREMENT OF GRANT FUNDS FOR THE PREPARATION OF A FEASIBILITY STUDY AND APPLICATION TO THE NATIONAL PARK SERVICE FOR THE DESIGNATION OF THE SANTA CRUZ VALLEY NATIONAL HERITAGE AREA BY THE UNITED STATES CONGRESS SUMMARY: Dr. Jonathan Mabry, of the Center for Desert Archaeology, sent a letter asking that the Town Council support the efforts to encourage Congress to designate the Santa Cruz Valley National Heritage Area. In an effort to further explain the importance of designating the Santa Cruz Valley National Heritage Area, Dr. Mabry will conduct a 5- g g minute presentation to the Town Council tonight and remain for questions and answers. Due to the convergence of local efforts, the vision of a National Heritage Area for the Santa Cruz Valley in southern Arizona is: ➢ to conserve natural resources and open space; ➢ to preserve historic structures and archaeological sites; ➢ to educate the public about the history and cultures of this region; ➢ to increase national recognition of the region; ➢ to develop heritage tourism and bring other economic benefits to local communities; and ➢ to improve cultural ties across the United States-Mexican border. The designation of the National Heritage Area will qualify the region for up to $10 million in federal match funding for a wide range of projects that will increase national recognition of cultural, natural, historical, recreational, and business resources in the region, new opportunities to preserve and enhance those resources, and growth in tourism. The Center for Desert Archaeology will manage a Feasibility Study which is necessary before the bill can be introduced in Congress. This Feasibility Study must be locally funded and prepared by local partners with guidance from the National Parks Service. At this time, the local partnership consists of the Tumacacori National Historic Park, Pima County, Santa Cruz County, City of Tucson, and the City of Nogales. The Feasibility Study will identify (1) why the Santa Cruz Valley is of national importance; (2) the natural and cultural resources; (3) the conceptual boundaries; and (4) the local constituencies that support the designation. FISCAL IMPACT: The exact amount of the fiscal impact is unknown at this time. Dr. Jonathan Mabry indicatedStudy that the Feasibilitymay cost approximately $100,000 of which all local governments, regional ional civic organizations, community groups, and other supportive agencies of the National Heritage Area will be asked to contribute. The Town can most likely expecta request letter for financial support in Spring 2004. Dr. Mabry will elaborate on the fiscal impact at tonight's meeting. ATTACHMENTS: 1. pp Request letter for support of the designation of the Santa Cruz Valley National q Heritage Area, dated August 25, 2003, from Dr. Jonathan Mabry of the Center for Desert Archaeology. 2. Proposed Resolution No. (R) 03 - 81 , supporting the application and designation of the Santa Cruz Valley National Heritage Area, and supporting thep rocurement of grant funds for the preparation of a feasibility study and application to the National Park Service for the designation of the Santa Cruz Valley National Heritage Area by the United States Congress. 3. Map of the proposed study area for the designation of the Santa Cruz Valley National Heritage Area. 1/Lad Chi weet, Town ►(a Tager • t ' WILL 1Mir CENTER FOR DESERT ARCHAEOLOGY a nonprofit corporation August 25, 2003, 2003 William H.Doelle,Ph.D. Chuck Sweet, Town Manager President and CEO Oro Valley 11000 N. La Canada Drive Oro Valley, Arizona 85737 Dear Chuck: The Oro Valley Town Council is asked for a resolution of support for the effort to get Congress to designate a Santa Cruz Valley National Heritage Area. This will qualify the region for up to $10 million in federal match funding for a wide range of projects that will bring manybenefits, including increased national recognition of the important cultural, natural, recreational, and business resources in the region, new opportunities to preserve and enhance those resources, and growth in tourism. Designation of a Heritage Area does not bring any federal regulation of private property use and development. Uses of the federal money are decided by a local management entity with broad representation of stakeholders. A Feasibility Study is necessary before a bill can be introduced in Congress. This study must be locally funded and prepared by local partners'with guidance from the National Park Service. The Superintendent of Tumacacori National Historical Park has offered to be the NPS sponsor. A plan has been developed in which the Feasibility Study will be managed by the non- profit Center for Desert Archaeology, a 501(c)(3) organization. This study will be conducted in partnership with Tumacacori National Historic Park, Pima County, Santa Cruz County, Tucson, Nogales, and other communities in the region that express interest. For more information about this pian, please check our website: www.cdarc.org. To date, the Pima County Board of Supervisors, the Santa Cruz Board of Supervisors, and the City Nogales No ales have all voted unanimously to support this effort. In September, similar resolutions of support will be voted on by the City of Tucson, the Town of Marana, and the San Xavier District of the Tohono O'Odham Nation. We would very much like to get a resolution of support from Oro Valley. incerel , `00 E.University Blvd., ite 230 Jonathan Mabry, Ph./ (520) 881-2244 Tucson,Arizona 85705 Center for Desert Archaeology jinabry@cdarc.org (520)882-6946 (520)882-6948 fax •center@cdarc.org •www.cdarc.org RESOLUTION NO. (R) 03- 81 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, PIMA COUNTY,ARIZONA, AUTHORIZING THE SUPPORT FOR THE APPLICATION AND DESIGNATION OF THAT SANTA CRUZ VALLEY NATIONAL HERITAGE AREA, AND SUPPORT OF THE PROCUREMENT OF GRANT FUNDS FOR THE PREPAREATION OF A FEASIBILITY STUDY AND APPLICATION TO THE NATIONAL PARK SERVICE FOR THE DESIGNATION OF THE SANTA CRUZ VALLEY NATIONAL HERITAGE AREA BY THE UNITED STATES CONGRESS WHEREAS,the Town of Oro Valley recognizes the importance of acknowledging our rich cultural heritage and the events and places that have shaped the history of Pima County and southern Arizona; and WHEREAS,the Town of Oro Valley has reaffirmed the planning and the implementation of actions that celebrate our cultural heritage and preserve important cultural and natural sites and landscapes; and WHEREAS,the Santa Cruz Valley forms a unique and diverse region in the southwestern United States and encompasses a mosaic of cultures and history as well as spectacular natural, scenic, and recreational resources that reflect a unique contribution to the collective American identity; and WHEREAS,the Congress of the United States has the authority to designate National Heritage Area that encompass a region where natural, cultural, historical, and recreational resources combine to form a cohesive, nationally distinctive landscape shaped by geography and cultural traditions; and WHEREAS,the National Park Service is the lead federal agency for the application and approval for designation of National Heritage Areas; and WHEREAS,the National Park Service is the management entity in planning and implementing projects that further the goals of the National Heritage Area and is designated to assist local governments; and NOW, THEREFORE, BE IT RESOLVED by the Mayor and Town Council of the Town of Oro Valley, Arizona, as follows: SECTION 1. The Town of Oro Valley supports the future designation of the Santa Cruz Valley National Heritage Area; SECTION 2. The Town of Oro Valley supports the procurement of grant funds from potential fundingsources such as the Rotary Club and others to develop a feasibility study and management plan for the proposed Heritage Area; SECTION 3. The Town of Oro Valley directs the Town Manager and staff to work with regional and area civic organizations such as the Rotary Club, community groups, the Arizona State Museum, the Arizona Historical Society, and other agencies and local jurisdictions in the planning and development of a feasibility study, managements plan, and application to the National Park Service for the proposed Santa Cruz Valley Heritage Area; SECTION 4. The Town of Oro Valley directs the Town Manager to contact other organizations and to invite their participation in the Santa Cruz Valley National Heritage Area planning; and SECTION 5. The Town of Oro Valley directs the Town Manager to contact our Congressional delegation for their support and sponsorship of legislation for the designation of the Santa Cruz Valley National Heritage Area. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona this 17th day of September, 2003. TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Mark Langlitz, Town Attorney .,tee{{\ „i” ... rrr,k< r ....r •w�• «n..�"�lA.CVG�T►+�t..w..awe w� ,M .' ilipte,,I \ � C,!-. S r ' tl...x.r. syn , ' \ �W ' 9 1 1 ' +._' .q, n. ,t �' ,,av - G!....„,. L'��f�,/��ymay `,,,,, ) )WWW�tt baa , �1•r�I I e 4-' K Y�,l" ' b„,..,,,,,...1„:,;.,, #dSwi. G!...„,.Wf...i. w.1 r� 4 i.. r---... k !A11a1 8 fi'y I y fr .5.COUNT'S'' VALLEY w� 1_I r, --,,,i. Fw11.1_.t / l � ti 1 11 1>>P CF j C:fr d .T.'.. ' t 1 11AYMC1*tAt>v 4lMOltfAT»it `. - ... 1 y ,t ”' ,. li i 1_, ....„ 'y L `r, < , 11 r ,1 I._t SAtI".0. i,.^ .'N �"�"iL74.. 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CD P3 , . t,. .. ,.., ‘.0 a0PUGS)lied leuolIBN Alapos uoqnpny uosoni (-7-/7-0 3 fCd GROWING LOCAL SUPPORT FOR A SANTA CRUZ VALLEY NATIONAL HERITAGE AREA National Heritage Areas recognize the significant heritage and natural resources,cultural traditions,and working landscapes in a region. Designation by Congress qualifies a region for up to$10 million to preserve important resources and promote heritage tourism. In April 2003, the goal of a Santa Cruz Valley National Heritage Area began with development of a prospectus and map of the proposed area(view online at www.cdarc.org). Support is building among local governments,business associations,civic groups,and non-profit organizations. Local governments in the area have passed unanimous resolutions of support: Pima County Board of Supervisors, Resolution No. 2003-88, May 13, 2003 Santa Cruz County Board of Supervisors, Resolution No. 2003-18, May 27, 2003 City of Nogales, Resolution No. R2003-05-007, June 4, 2003 Town of Sahuarita, Resolution 2003-57, September 8, 2003 Federal and state land and park managers in the area have written letters of support: Ann M. Rasor, Superintendent, Tunmacacori National Historical Park Joe Martinez,Acting Manager, Tubac Presidio State Historic Park Neil Donkersley, Park Manager, Catalina State Park John McGee, Forest Supervisor, Coronado National Forest Historic preservation organizations in the area have written letters of support: Empire Ranch Foundation Tucson-Pima County Historical Commission Business and civic organizations in the area have written letters of support: Nogales-Santa Cruz County Chamber of Commerce Tubac Chamber of Commerce Patagonia Area Business Association WestWordVision/Sonora Borderlands, Patagonia Non-profit organizations for preservation of cultural and natural resources have offered staff time and other help: Center for Desert Archaeology Santa Cruz River Alliance Sonoran Institute Tucson Audubon Society The Nature Conservancy Building of support among local stakeholders continues. Additional resolutions of support will be voted on soon by the City of Tucson,the Town of Marana,the Town of Oro Valley,and the San Xavier District Council. Other business,civic,and non-profit organizations are being asked for help. This growing local support is the crucial foundation for eventual designation of the Santa Cruz Valley National Heritage Area. Questions?Want to help?Contact: Jonathan Mabry,Center for Desert Archaeology (520) 881-2244 jmabry@cdarc.org TOWN OF ORO VALLEY Page 1 of 2 COUNCIL COMMUNICATION MEETING DATE: September 17, 2003 TO: HONORABLE MAYOR AND COUNCIL FROM: Mark J. Langlitz, Town Attorney SUBJECT: Resolution No. R 03- 82 Certifying the Town of Oro Valley Magistrate Court Quarterly Baseline Collections for Fiscal Year 2002-2003 to the Arizona State Treasurer, as Required by A.R.S Section 12-116.04 and Delegating to the Court Administrator of the Magistrate Court the Authority to Certify the Quarterly Transmittals to the Arizona State Treasurer SUMMARY: A.R.S. Section 12-116.04, approved during the last legislative session and effective on July 1, 2003, requires each city or town council to certify the level of court collections by quarter for Fiscal Year 2002-2003. Per the legislation, "Baseline Court Collections" is defined as the amount collected in filing fees, clerk fees, diversion fees, fines, penalties, surcharges, sanctions and forfeitures in each court, but excludes monies collected by the courts for clean elections, child support, restitution or exonerated bonds. The collection amounts will be used as a baseline from which to calculate a funding amount to be remitted from the Town to the State of Arizona. A total of 75% of any amount above the baseline shall be transmitted to the State Treasurer on a quarterly basis pursuant to the new legislation. As provided by the legislation, this funding from the Courts will be allocated to costs for state employee health insurance and retirement. The Town of Oro Valley has collaborated with the League of Arizona Cities and Towns and with other courts regarding the implementation of the legislation. The "Baseline Court Collections" are required to be certified g g by the governing body of a city or town by September 1, 2003, or as soon thereafter as practical. Quarterly revenues collected in excess of the baseline amounts in Fiscal Year 2003-2004 must be certified and transmitted within fifteen (15) days after the end of each quarter. In accordance with the legislation, the Magistrate Court affirms these collection amounts for quarters 1 — 4 of Fiscal Year 2002-2003 as indicated below. Quarter 1: $95,573 Quarter 2: $94,190 Quarter 3: $137,089 Quarter 4: $151,784 Total Fiscal Year $478,636 Town Attorney's Office/ca090403 F:\Council\Regular\091703 CC re Baseline Court Collections.doc TOWN OF ORO VALLEY Page 2 of 2 COUNCIL COMMUNICATION MEETING DATE: September 17, 2003 The Court Administrator of the Magistrate Court of the Town of Oro Valley will conduct the ongoing quarterly certification collection amounts on behalf of the Town Council and will document the quarterly transmittals to the State of Arizona. ATTACHMENTS: Resolution No. (R) 03-_ 82 Exhibit "A" - Oro Valley Magistrate Court Revenue Summary RECOMMENDATION: It is recommended that the Mayor and Council approve the adoption of Resolution No. (R) 03-82 certifying the Baseline Court Collections to the Arizona State Treasurer, pursuant to A.R.S. Section 12-116.04 and delegating to the Magistrate Court Administrator the authority to certify the ongoing quarterly transmittals to the Arizona State Treasurer. FISCAL IMPACT: SUGGESTED MOTION: I move to approve Resolution No. (R)03-82 , certifying the Town of Oro Valley's quarterly baseline collection for Fiscal Year 2002-2003 to the Arizona State Treasurer as required by A.R.S. Section 12-116.04 and delegating to the Magistrate Court Administrator the authority to certify the ongoing quarterly transmittals to the Arizona State Treasurer. Mark L.nglitz, o -n o• ey 0/Uki4(Zell Chuck Sweet, Town Manager F:\Council\Regular\091703 CC re Baseline Court Collections.doc Town Attorney's Office/ca090403 RESOLUTION NO. (R) 03- 82 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, PIMA COUNTY, ARIZONA, PURSUANT TO A.R.S. SECTION 12- 116.04, AUTHORIZING AND APPROVING THE CERTIFICATION OF QUARTERLY BASELINE COLLECTIONS FOR FISCAL YEAR 2002-2003 TO THE ARIZONA STATE TREASURER AND DELEGATING TO THE MAGISTRATE COURT ADMINISTRATOR THE AUTHORITY TO CERTIFY THE ONGOING QUARTERLY TRANSMITTALS TO THE ARIZONA STATE TREASURER WHEREAS, the TOWN OF ORO VALLEY is a political subdivision of the State of Arizona, and pursuant to Article 13, Section 7 of the Arizona Constitution, is vested with all rights, privileges, benefits, and is entitled to the immunities and exemptions granted municipalities and political subdivisions under the Constitution and laws of the State of Arizona and the United States; and WHEREAS, A.R.S. Section 12-116.04 was approved during the last Arizona legislative session and was effective on July 1, 2003; and WHEREAS,pursuant to A.R.S. Section 12-116.04, each city or town council in the State of Arizona is required to certify the level of court collections by quarter for Fiscal Year 2002-2003; and WHEREAS, "Baseline Court Collections" is defined as the amount collected in filing fees, clerk fees, diversion fees, fine, penalties, surcharges, sanctions and forfeitures in the Magistrate Court; and WHEREAS, a total of 75% of any amount above the baseline collection is required to be transmitted to the Arizona State Treasurer on a quarterly basis during Fiscal Year 2003- 2004 within fifteen (15) days after the end of the quarter; and WHEREAS, the Magistrate Court Administrator is delegated the authority to certify the ongoing quarterly transmittals to the Arizona State Treasurer on behalf of the Town Council. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that the court collections for the Magistrate Court for Fiscal Year 2002-2003, as set forth in Exhibit "A" attached hereto, be certified and sent to the Arizona State Treasurer; and NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona that the Magistrate Court Administrator be delegated the authority to certify the ongoing quarterly transmittals to the Arizona State Treasurer on behalf of the Town Council. F:\Resolutions\Quarterly Baseline Collections.doc Town Attorney's Office/ca/090403 BE IT FURTHER RESOLVED that the Mayor and any other administrative officials of the Town of Oro Valley are hereby authorized to take such steps as are necessary to execute and implement the terms of A.R.S. Section 12-116.04. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 17th day of September , 20 03 TOWN OF ORO VALLEY Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: Kathryn Cuvelier, Town Clerk Town Attorney F:\Resolutions\Quarterly Baseline Collections.doc Town Attorney's Office/ca/090403 EXHIBIT "A" ORO VALLEY MAGISTRATE COURT REVENUE SUMMARY P4 H ''7r. d� co N1- tin t� o0 co © N co x O N r-•( C1 v. r-i NIn CT N N t r,,,{ 7t- r-• r-i M 'dam N In tn N L.^.. N O1 In M 01 d• O r--4 kr r-1 N \J r--q P4 H a O r--- N to `D In 00 E- ch re)M - O 0000 ON1 O N. N O Z M O r•-+ r-„� ON r-� CV CT N Q1 M M M 00 M O M d• O r--( ,--( Lp r-1 C H a0 N N 00 N 00 O ..1. O Q , N r-•r M In © t7' 7-.4 0\ r-, t--- `c r--1 .. g N 1 k 71. N O ,..iN N r-•1 r-1 ---- �� CN H a O 7r. M W H CT N 00 d' N '1 rCV VZ Cr 0 N-� In N NVZ 01 N O O rCT 0 N-i M14 Z r-' N .. .. N ,. © r-� �D N O r-1 `O M r--i N r--+ V. 01 H et O W N '� C, v' g Cf) 4* E-11 W Z coac, w •^" ,-: ct 4a' E -4-2 a? ' �' W 4, V bA .a = © Np e� �, a, _, b� O v o C� v CI cilCm a., a, V Wa, W ,:i. �iW *4 g:1 Q C1) C1 W4 CL) ;" C14 : 0 = e a)% V) CA i., h v .i c� g) `n e� O ,i a� ' `A C © . - M R a.� 105 eU s. .- O G, •. ,_ O •., W = a, •~ W au �, © •� c.,, H V N A V w g A A a-, q W q H ct H �+ c) p,,, V c w w w M '� w w V w V W c, w V W C, <t ck g C• g U a w '4 a. U E,.� V Z g Q ►--, A — '� V ►-r A V ►-, w g A a* w A w NNNNNNNNNNNNN NNN H Cr Ln `O tN O N M 00 0 0 © © to to © Z 5 N N N N M ':t' ',:r • © O O `O W N N N N N N N N "' N O O v. v- v- v. p - o © 0 © © © 0 © ri o 1,r) kr) ' � 0 0 0 0 N V0 0 0 0 0 0 0 0 0 0 0 0 0 O O © 0 0 00 0 0 0 0 © -O © o 0 O O O ZI I I I o I o © I I I r--- r-1 r-.i 7--1 - r-i ,..1 1-.1 � r--I 1 1 r-i r--I r-i r•-1 O O O O O O O O CZ CZ 0 CD CZ 0 0 0 0 0 0 0 0 © 0 © © 0 0 0 0 - TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: SEPTEMBER 17, 2003 TO: HONORABLE MAYOR & TOWN COUNCIL FROM: Chuck Sweet, Town Manager SUBJ: ORDINANCE NO. 03 - 28; AMENDING SECTION 2-1-1 (ELECTED OFFICERS) OF THE ORO VALLEY TOWN CODE TO REFLECT AN INCREASE OF THE COMMON COUNCIL TO SEVEN MEMBERS SUMMARY: The latest official United States census of 2000 determined that the Town of Oro Valley had a population of 29,700 people. According to Arizona Revised Statute (ARS) § 9- 231(B), if the population exceeds fifteen hundred as determined by the latest official United States census, the Council may pass an ordinance increasing the membership to seven with the additional two members to be elected at the first election subsequent to the passage of the ordinance. The next election subsequent to the passage of the attached proposed Ordinance will be March 2004. The additional two Council Members shall be initially elected for two year terms at the first election held subsequent to the passage of this proposed Ordinance and, thereafter, shall be elected for four year terms to coincide with the terms of the two other Council Members whose terms expire at the second election held subsequent to the passage of this proposed Ordinance. The Town Attorney has identified the following four (4) options for the method of determining how the additional two Council position seats will be filled: 1. Candidates will select prior to the election whether they wish to run for a two-year or four-year term similar in nature to election years in which the Mayor and Council Members are elected and candidates must select which office they wish to run for; 2. Candidates will not make a selection beforehand but will run generally for the office of Council Member. The three candidates receiving the greatest number of most votes will receive four-year terms and the two candidates receiving the next greatest number of votes will receive two-year terms; 3. Candidates will not make a selection beforehand but will run generally for the office of Council Member. The candidate receiving the greatest number of votes will choose a four-year or two-year term. The candidate receiving the next greatest number of votes will have a similar choice and the process will continue until the four-year or two-year terms are filled. At that point, the remaining candidates receiving the next greatest number of votes will serve for the remaining available terms; or 4. Candidates will not make a selection beforehand but will run generally for the office of Council Member. Length of term of office (either four-year or two-year) will be determined by lot. It is the recommendation of the Town Attorney that the first option stated above be adopted as the method of determining how the additional two Council position seats will be filled based on precedent in elections for the office of Mayor and Council Member. In April 2000, the Government Review Task Force reviewed the issue of increasing Council Membership from five members to seven members. In short, their final recommendation of January 8, 2001 was to increase Council Membership. Since the annexation of "Area B," which was effective May 7, 2003, the Town's population jumped to approximately 38,000 people. The Town of Oro Valley is one of eleven communities within Arizona with a five-member Council. Of the majority of the other communities with a five-member Council, these communities barely surpass the fifteen hundred population threshold. This Ordinance is being brought forward and sponsored by Council Member Dick Johnson. See attached memo dated May 12, 2003. FISCAL IMPACT: The addition of two more Council Members would increase the Council's total budget approximately 40% plus the expense of two new fully equipped workstations including desks, telephones, and computers. ATTACHMENTS: 1. Proposed Ordinance No. (0) 03 - 28, amending Section 2-1-1 (Elected Officers) of the Oro Valley Town Code to reflect a common council of seven members. 2. May 12, 2003 memorandum from Council Member Dick Johnson 4/1 � f Chuck Sweet, Town anager ORDINANCE NO. (0) 03 - AN ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA AMENDING SECTION 2-1-1 (ELECTED OFFICERS) OF THE ORO VALLEY TOWN CODE; REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; PRESERVING THE RIGHTS AND DUTIES THAT HAVE ALREADY MATURED AND PROCEEDINGS THAT HAVE ALREADY BEGUN THEREUNDER WHEREAS, pursuant to Arizona Revised Statute (ARS) § 9-231, the corporate powers of an incorporated Town shall be vested in a common council; and WHEREAS, since the Town of Oro Valley's date of incorporation in 1974,the Town Council has been made up of five members; and WHEREAS, the latest official United States census of 2000 determined that the Town of Oro Valley had a population of 29,700 people of which the Town is currently has a population of approximately 38,000 people; and WHEREAS, pursuant to ARS § 9-231 and since the population of the Town of Oro Valley exceeds 1500 people, Council may increase the membership to seven Council members with the two additional members to be elected at the first election subsequent to the passage of this Ordinance in March 2004; and WHEREAS, in March 2004, the additional two Council Members shall be initially elected for for two-year terms, and thereafter, they shall be elected for four-year terms to coincide with the terms of the two other Council members whose terms expire at the second election held subsequent to the passage of this Ordinance; and WHEREAS, the Town has deemed it necessary to amend Section 2-1-1, increasing the Council membership to seven members so that the Town is more accurately represented among the demographics of the growing Town of Oro Valley. NOW, THEREFORE, BE IT ORDAINED,by the Mayor and the Council of the Town of Oro Valley, Arizona that the certain document, known as "The Code of the Town of Oro Valley, Arizona," is hereby amended as follows: SECTION 1. Section 2-1-1 is amended and divided into two subsections to read as follows,with additions being shown in ALL CAPS and deletions being shown in Strikethrough Text: 2-1-1 Elected Officers A. PURSUANT TO ARS § 9-231, the elected officers OR COMMON COUNCIL of the Town shall CONSIST OF be a Mayor and four(4) SEVEN Council Members, one of who shall be elected by the voters as INCLUDING THE DIRECTLY ELECTED Mayor in accordance with this Article AS PROVIDED FOR IN SECTION 2-1-3. B. The Mayor and Council Members shall constitute the ORO VALLEY TOWN Council and shall continue in office until their successors are DULY elected and sworn-in. ALL Council Members shall serve four-year overlapping terms. SECTION 2. The additional two Council Members shall be initially elected for two- year terms at the first election held subsequent to the passage of this Ordinance and, thereafter, shall be elected for four-year terms to coincide with the terms of the two other Council Members whose terms expire at the second election held subsequent to the passage of this Ordinance. SECTION 3. Pursuant to ARS § 41-1346, the governing body of each county, city, town, or other political subdivision shall maintain efficient record management for local public records and it has been determined that this Ordinance is a public record with three copies of said Ordinance are to remain on file in the office of the Town Clerk. SECTION 4. All Oro Valley ordinances, resolutions, or motions of the Council in conflict with the provisions of this Ordinance are hereby repealed. SECTION 5. If any section, subsection, sentence, clause,phrase, or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. PASSED AND ADOPTED by Mayor.and Town Council, the Town of Oro Valley, Arizona this 20th day of August, 2003. TOWN OF ORO VALLEY Paul H. Loomis, Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Mark Langlitz, Town Attorney MEMORANDUM TO: Mayor& Council FROM: Dick Johnson, Council Member DATE: May 12, 2003 SUED: Ordinance; increasing Council Membership from 5 members to 7 members Now that the annexation of Area B has become effective May 7, 2003, ! believe this is the opportune time for the Town Council to take action on an ordinance which would increase the Council Membership from 5 members to 7 members. The information I have from the Town Manager and the Legal Department indicates that if the ordinance is passed in the near future, the ordinance would allow two additional two-year terms to appear on the ballot at the next primary election in March 2004. Please see attached the April 1, 2003 memorandum from Joe Andrews to Chuck Sweet regarding questions of expanding Council membership. Also attached is a follow-up memorandum dated April 7, 2003. increasing Council membership was one subject reviewed by the Government Review Task Force in April 2000. Their final recommendation of January 8, 2001 was to increase Council membership from 5 members to 7 members. (See attached.) With the annexation of Area B becoming effective May 7, 2003, the Town's population will probably expand to approximately 38,000 at this time. As the Government Review Task Force reflects in its final report, Oro Valley is one of the only communities of its size with a 5-Member Council. It is time to recognize the importance of allowing more people to participate at the Town Council level which ultimately will provide better representation of the community as a whole. My plan is to sponsor an ordinance at the July 16, 2003 Regular Council meeting to accomplish setting two additional two-year terms for the March 2004 primary election. I invite your feedback and input regarding this subject. dilzeiHnA0e,„ //' 4 ` Dick Johnso Council Member Attachment (3) PLLE Y q,�, o v c>o 0 ti 7 LANDED Agl Office of the Town Attorney Memo To: Chuck Sweet, Town Manager From: Joseph N.Andrews,Civil Attorney Date: April 1,2003 Re: Expansion of Town Council Membership Question: After the general election in 2002,if the Council adopts an ordinance expanding the Town Council from 5 to 7 members,when will the election be held for the new members? Answer: The new members would be elected in the 2004 election. ARS § 9-231 (B)provides as follows: The common council of every town shall consist of five members if the population is fifteen hundred persons or less, or seven members if the population exceeds fifteen hundred persons at the time of incorporation. If thereafter the population of such town exceeds fifteen hundred persons as determined by the latest official United States census, the council may pass an ordinance increasing the membership to seven, with the additional two members to be elected at the first election subsequent to the passage of the ordinance. An ordinance increasing the membership of the Town Council from five to seven requires the additional two members to be elected at the first election after the passage of the ordinance. Moreover, pursuant to the Oro Valley Town Code, "[u]nless stated elsewhere, the candidates equal in number to the persons to be elected who receive the highest number of votes at the general election shall be declared elected. OVTC§2-3-4 (Election to Office). Therefore, the election for the two additional council members must occur at the first election subsequent to the passage of the ordinance. F:\Council\Memoranda\Memo re Council Expansion rev1.doc Question: If the Council adopts the ordinance expanding the council from 5 to 7 after the election in 2002,five Council members would be elected in the 2004 election. Can the Town provide for a shorter term for one of the two new seats in order to maintain the stagger? Answer: Yes. Any other interpretation of Arizona law would be problematic. Arizona Law provides that "[t]he common council of every town shall consist of five members if the population is fifteen hundred persons or less, or seven members if the population exceeds fifteen hundred persons at the time of incorporation. If thereafter the population of such town exceeds fifteen hundred persons as determined by the latest official United States census, the council may pass an ordinance increasing the membership to seven,with the additional two members to be elected at the first election subsequent to the passage of the ordinance." ARS § 9-231 (B). In permitting towns to initially establish four year staggered terms, Arizona law expressly provides for an initial break into two classes of council members, one class to serve for an initial term of two years and the other to serve four years. ARS § 9-232.02. "Thereafter councilmen shall be elected in classes of[two] and [three] at successive, regular elections and shall hold their office for terms of four years each and until their successors are elected and qualified."ARS § 9-272(ref.)ARS§9-232.02. Although Arizona law provides a mechanism under which town council members may serve for four year staggered terms as well as a means by which towns may expand their council membership from 5 to 7 members,Arizona law provides no guidance as to how to accomplish the transition from 5 to 7 council members, yet maintain the stagger. Nonetheless, to be consistent with the law the new seats may be divided into classes of three and four council members. Thereby, one of the new seats will be for an initial provisional term of two years, and the other shall be for a four year term. Otherwise, to elect the additional two members at the first election after the passage of the ordinance to four year terms will disrupt the stagger setup under ARS§9-232.02. • Page 2 rte¢/ ?0. ,KE 4J? O ! % � d F y//it i:• l';'N4.�y !'5,1j* Ics vp 4/e,ry,rs'"Sre/ .».n1s,'32:y .67k .✓.g,/(K b/.�•'%5. %;‘'''41 am. :i;;;t1;,; 64f y' UNDED#° Office of the Town Attorney Memo To: Chuck Sweet, Town Manager From: Joseph Andrews, Civil Attorney Date: April 7,2003 Re: 5 to 7 Town Council Members In order to place two (2) extra Council Members on the March 2004 ballot,the Town Council should take action on the ordinance regarding increasing the member of Council Members from 5 to 7 no later than September 17,2003. JNA/ca TOWN OF ORO VALLEY SUPPLEMENTAL DETAILS ITEM 7 Page 1 of 2 COUNCIL COMMUNICATION MEETING DATE: 09/17/03 TO: HONORABLE MAYOR AND COUNCIL FROM: CHUCK SWEET, TOWN MANAGER SUBJECT: DISCUSSION AND/OR POSSIBLE ACTION TO APPOINT A HEARING OFFICER TO HEAR AND DECIDE AN APPEAL MADE BY THE BEZTAK COMPANIES UNDER ARS § 9-500.12 FROM A CONDITION OF DEVELOPMENT PLAN APPROVAL IMPOSED BY THE TOWN OF ORO VALLEY REQUIRING THE PAYMENT OF A $50,000 CASH DEPOSIT TO FUND A SAFETY STUDY AND ANY RECOMMENDED REMEDIAL MEASURES SUMMARY: On August 13, 2003, the Town of Oro Valley ("TOV") approved Beztak Companies' ("Beztak") application for development plan approval for 138 units of apartments and 31,187 square feet of commercial development located on the southeast corner of Lambert Lane and LaCanada Drive (0V12-02-06). The approval included a number of conditions including a requirement that Beztak deposit the sum of$50,000 in escrow to fund a safety ,tudy and any recommended remedial measures. On September 12, 2003, TOV received from Beztak a notice of appeal of the condition requiring the payment of the $50,000 deposit pursuant to ARS § 9-500.12. That section provides, among other things, that a property owner may appeal the requirement by a town of a dedication or exaction as a condition of granting approval for the development of real property. The appeal must be in writing and filed with a hearing officer appointed by the town. Because TOV has not yet appointed a hearing officer, the appeal was filed with the Town Attorney. If a hearing officer is appointed and rules against TOV, the statute requires that the hearing officer modify or delete the condition appealed from. If the ruling is in favor of TOV, Beztak may file within 30 days thereafter a complaint with the Arizona Superior Court for judicial review of the merits of the entire matter. The Town Manager and the Town Attorney are compiling a list of candidates with suitable backgrounds and experience to serve as a hearing officer in this matter. The list of candidates will be provided to the Town Council so that it may select who they wish to serve as the hearing officer. ATTACHMENTS: None FISCAL IMPACT: Hearing officer fees and disbursements incurred in connection with the appeal. F:\Forms\Council Communication(Reg) 110501.doc TOWN OF ORO VALLEY Page 2 of 2 COUNCIL COMMUNICATION MEETING DATE: 09/17/03 SUGGESTED MOTION: I move to appoint as hearing officer to hear and decide the appeal by the Beztak Companies under ARS § 9-500.12. Town Manager F:\Forms\Council Communication(Reg) 110501.doc