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HomeMy WebLinkAboutPackets - Council Packets (1251) AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION AUGUST 06, 2003 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER ROLL CALL EXECUTIVE SESSION AT OR AFTER 6:00 PM 1. Pursuant to ARS 38-431.03(A)(3) regarding legal advice from Outside Legal Counsel relating to Beztak project RESUME REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS — TOWN MANAGER The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE —According to the Arizona Open Meeting Law, the Town Council may only discuss matters listed on the Town Council Agenda. Matters brought up by the public under "Call to Audience"cannot be discussed by the Town Council as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience'; please specify what you wish to discuss when completing the blue speaker card. 1 . CONSENT AGENDA (Consideration and/or possible action) A. Minutes — July 16, 2003 B. Coyote Run Activity Report— June 2003 C. Police Report— June 2003 D. Oro Valley Public Library Monthly Activity Report — June 2003 E. Resolution No. (R)03-66 Approval of a master operating agreement with Greater Oro Valley Arts Council (GOVAC) F. Resolution No. (R)03-67_Authorizing and approving a contract with Brown and Caldwell for professional engineering services in the amount of $39,746.00 to develop a Groundwater Action Plan g 08/04/03 Agenda, Council Regular Session 2 G. Resolution No. (R)03-68 Amending the Oro Valley Planning & Zoning Commission Rules and Procedures H. Approval of Planning & Zoning Commission Work Plan for Fiscal Year pp 2003/2004 I. OV12-00-11 Approval of Stone Canyon III Final Plat, Lots 235-275, Common Areas A and C, located at the terminus of Tortolita Mountain Drive within Rancho Vistoso Neighborhood 11, Parcels 219060131 & 21906015A 2. APPOINTMENT OF CITIZENS TO SERVE ON THE DEVELOPMENT REVIEW BOARD WITH TERMS EXPIRING JUNE 30, 2005 3. PUBLIC HEARING — LIQUOR LICENSE APPLICATION — APPROVAL OF A LOCATION TRANSFER AND PERSON TRANSFER FOR A SERIES 09 (LIQUOR STORE) LIQUOR LICENSE APPLICATION BY STEPHEN MCKINNEY AND PRINCIPALS FOR THE FRY'S FOOD AND DRUG STORE #18 LOCATED AT 10661 N. ORACLE ROAD Explanation: A Series 09 Liquor License is transferable from person to person and/or location to location within the same county only. 4. OV12-02-06 REQUEST FOR APPROVAL OF A DEVELOPMENT PLAN TO CONSTRUCT 138 UNITS OF APARTMENTS AND 31 ,187 SQUARE FEET OF COMMERCIAL DEVELOPMENT LOCATED ON THE SOUTHEAST CORNER OF LAMBERT LANE AND LA CANADA DRIVE (CONTINUED FROM 6/25/03) Explanation: The Town Manager has recommended that if it is the Town Council's desire for the full Council to be present that this item be continued to August 20, 2003. Mayor Loomis will be out of town on August 6, 2003. 5. OV12-02-06 APPEAL THE DECISION OF THE DEVELOPMENT REVIEW BOARD ON MAY 13, 2003 TO DENY THE LANDSCAPE PLAN FOR 138 UNITS OF APARTMENTS WITH A CLUBHOUSE AND RECREATION FACILITIES AND 31, 187 SQUARE FEET OF COMMERCIAL DEVELOPMENT LOCATED ON THE SOUTHEAST CORNER OF LAMBERT LANE AND LA CANADA DRIVE (CONTINUED FROM 6/25/03) Explanation: The Town Manager has recommended that if it is the Town Council's desire for the full Council to be present that this item be continued to August 20, 2003. Mayor Loomis will be out of town on August 6, 2003. 6. OV13-02-27 APPEAL THE DECISION OF THE DEVELOPMENT REVIEW BOARD TO DENY THE ARCHITECTURE FOR 138 APARTMENT UNITS AND 31,187 SQUARE FEET OF COMMERCIAL DEVELOPMENT LOCATED ON THE SOUTHEAST CORNER OF g 08/04/03 Agenda, Council Regular Session 3 LAMBERT LANE AND LA CANADA DRIVE (CONTINUED FROM 6/25/03) Explanation: The Town Manager has recommended that if it is the Town Council's desire for the full Council to be present that this item be continued to August 20, 2003. Mayor Loomis will be out of town on August 6, 2003. 7. APPROVAL OF A LEASE AGREEMENT WITH MAYA TEA COMPANY TO OPERATE A FARMER'S MARKET ON THE TOWN HALL CAMPUS COUNCIL REPORTS TOWN MANAGER'S REPORT DEPARTMENT HEAD REPORTS CALL TO AUDIENCE—According to the Arizona Open Meeting Law, the Town Council mayonly discuss matters listed on the Town Council Agenda. Matters brought up by the public under "Call to Audience" cannot be discussed bythe Town Council, as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience'; please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 07/30/03 4:30 p.m. rg Whenp ossible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. — 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk's Office at 229-4700. g 08/04/03 Agenda, Council Regular Session 4 INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. IfY ou wish to address the Town Council on any item(s) on this agenda, please p a complete speaker card located on the Agenda table at the back of the room p and ive it to the Town Clerk. Please indicate on the speaker card which item g number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council g once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. A MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION JULY 16, 2003 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER 7:02 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Werner Wolff, Vice Mayor Paula Abbott, Council Member Dick Johnson, Council Membra• EXCUSED: Bart Rochman, Council ' 'ber PLEDGE OF ALLEGIANCE Mayor Loomis led the audience in the Pledge of All- -. UPCOMING MEETING ANNOUN Town Manager Chuck Sweet reviewed the - g 1 ratings. He then introduced Karen Greenspoon, the Tow cono 1 evelopment Specialist. CALL TO AUDIENC Henry Suozzi, 117 ani ane, than ed the Council on behalf of the Friends of the Oro ValleyLi• inc of monies in the 2003/2004 Budget for the Architectur. Engi [ _ D- towards the 10,000 square foot library expansion. Keith Smith N. Ea, iew Way, thanked the Council, Town Engineer Bill Jansen, and Police Chie �r.....� • for the completion of the closure of Hidden Springs Drive at Eagleview Driv-. Richard Feinberg, 1451 E. Triton Place, thanked the Council and staff for the upcoming road improvements to the First Avenue and Palisades Intersection. 1. CONSENT AGENDA MOTION: Council Member Johnson MOVED to APPROVE the Consent Agenda as presented. Vice Mayor Wolff SECONDED the motion. Motion carried, 4—0. A. Minutes—6/19/03, 6/25/03 B. Building Safety Activity Report—June 2003 07/16/03 Minutes,Council Regular Session 2 C. Resolution No. (R)03-58 Authorizing and approving a contract with Castro Engineering Corporation in the amount of$114,245.00 for professional g g � engineering design for the First Avenue water main relocation D. Resolution No. (R)03-59 Adopting an Intergovernmental Agreement between Pima County and the Town of Oro Valley for the receipt by the Oro Valley Citizens Corps Council of an Arizona Division of Emergency Management Assistant Grant E. Resolution No. (R)03-60 Adopting an Intergovernmental Agreement between Pima County and the Town of Oro Valley to participate in the U.S. Department of Justice State Domestic Preparedness Equipment Program F. Resolution No. (R)03-61 Terminating the Town of Oro Valley Section 401(a) Money Purchase Retirement Plan administered by the If A -Retirement Corporation ICMA-RC), effective August 31, 2003 G. Resolution No. (R)03-62 Providing Notice of Int, .crease the Oro Valley Town-wide Roadway Development Im• e- 'esignating a public hearing for October 1, 2003 2. PUBLIC HEARING—RESOLUTION ►::.. R 0 ADOPT 0 N OF THE FINAL BUDGET FOR FY 2003/2004 Finance Director David Andrews rep orte- n t on June .`` 4 03, the Council adopted the TentativeBudget and set the Local Exp‘ .. tatio iscal Year 2003/2004 in p the amount of$103,219,856. He further ai adoption of Resolution No. (R)03-63 would adopt the Final Budget in a .4'nt. Mr. Andrews reviewed the p . followingchanges to the tent- •get Si s adoption: • Change in the Hea prov x Cigna to Aetna) provides $118,255 savings to the T • Chang •e in the R -401 a to Arizona State Retirement System) 400 rovides $8 40 sa to the Town. p ::. .:.::::: wording one-time salary ; ::; ::::: ::.:... :: :::::+ tion is providing for a $500 Include' _.. tes acti• each - ' ee r' ing less than $60,000 who is currently paid at the ma , •,.; of their ective salary range (effective on the employee's anniv• date). Council Member J• ::: stated that this has been a tough budget year but with almost 40% in the Contingen Fund, strong sales tax figures and revenues being forecasted, prudent spending by the staff, new annexations, etc., the future looks optimistic. He thanked the staff for their hard work. Mayor Loomis opened the public hearing. Bill Adler, 10720 N. Eagle Eye Place, stated that the Budget could have been balanced any without usingContingency Funds which are designed for emergencies. He stated that the Town was generous with itself(i.e. raises, salaries, benefits, cars, equipment, holidays, etc.) and he was opposed to self indulgence. He also stated that the Environmentally Sensitive Land Ordinance was not included in the Budget. 07/16/03/03 Minutes,Council Regular Session 3 Mayor Loomis closed the public hearing. MOTION: Council Member Johnson MOVED to APPROVE Resolution (R)03-63, in the Final Budget for Fiscal Year 2003/2004 and including a provision for a one- time g • time salaryaction of$500 for each employee currently earning $60,000 or more and providingthe same $500 one-time salary action for each employee earning annually, n less than $60,000 who is currently paid at the maximum of their respective salary range. All employees receiving the one-time salary action will receive it on their current pay . anniversarydate. Vice Mayor Wolff SECONDED the motion. Motion carried, 4—0. y 3. RESOLUTION NO. (R)03-64 AUTHORIZING THE ISSUANCE OF TOWN OF ORO VALLEY MUNICIPAL PROPERTY CORPORATI' EXCISE TAX REVENUE REFUNDING BONDS reported that Finance Director David Andrewsadoption of .ol ')03-64 would p . operty • ,tion Excise of Town of Oro ValleyMunici authorize the issuancep Tax Revenue approve RefundingBonds and a rove the exe' . of all relate. ments. Mark Reader, Stone &Youngberg, Underwriters, - at the bond issuance would an advance refundingof some bonds that are rela ,ssuances that occurred in be o 1996, 1999 and 2000. The average inter= . e of thes- • ces is 5.51% compared to g an estimated average rate for the new is hich d result in a net present value savings at approximately $363,000 is 6 ,• In response to a question fro Loo r. Reader explained that if Council Resolution (R)0 i ould dy to market the bonds in the next ten approves days or so. He stated t - • is s nito e market and watch for a slight improvement and then • ; Y Scott Ruby, B• fro t Rosenfeld, was also present for any questions from the Council MOTION.• 16 '1 Me Abbott MOVED to APPROVE Resolution (R)03-64, authorizing the - own of Oro Valley Municipal Property Corporation Excise Tax Revenue Refu Mayor Vice Ma or Wolff SECONDED the motion. Motion carried, 4—0. 4. RESOLUTION NO. (R)03-65 ACCEPTING PRELIMINARY PLANS AND AN ENGINEER'S ESTIMATE OF COSTS AND EXPENSES OF A PUBLIC IMPROVEMENT AND DECLARING ITS INTENTION TO IMPROVE AND ADOPTING PRELIMINARY PLANS AND ENGINEER'S ESTIMATE FOR THE IMPROVEMENT OF CERTAIN STREETS AND RIGHTS-OF-WAY WITHIN THE CORPORATE LIMITS OF THE TOWN OF ORO VALLEY BY THE CONSTRUCTION OF CERTAIN IMPROVEMENTS AS SHOWN ON THE PRELIMINARY PLANS; DESIGNATING SUCH IMPROVEMENT AS "TOWN OF ORO VALLEY, ARIZONA ORACLE ROAD IMPROVEMENT DISTRICT"; 07/16/03 Minutes,Council Regular Session 4 DETERMINING THAT IMPROVEMENT BONDS WILL BE ISSUED TO REPRESENT THE COSTS AND EXPENSES THEREOF AND DECLARING THE WORK OR IMPROVEMENT WILL BE ASSESSED UPON A CERTAIN WILL PROVIDING THAT THE PROPOSED WORK OR IMPROVEMENT DIST , W LL BE PERFORMED UNDER THE PROVISIONS OF TITLE 48,ARTICLE 2, ARIZONA REVISED STATUTES, AND ALL AMENDMENTS THERETO Town Engineer Bill Jansen reported that the approval of Resolution (R)03-65 would g initiate the Oracle Road Improvement District which would make major improvements to Oracle Road between Pusch View Lane and First Avenue. The improvements were required byArizona Department of Transportation (ADOT) at the time the traffic signal q p was installed on Oracle Road at Pusch View Lane and are also nec ated by the commercial development in the area. Mr..Jansen explained tha mprovements would p to the commercal ro ert owner this particular area. be funded by assessmentsp p Y the property owners have been i e - process since Mr. Jansen explained that p p y the nn beg iin and the Town has continued to hold mee ' with the *rder to keep g them fully informed. Bill Salazar, R.S. Engineering, presented resented an ove mptrovement District details existing includingthe istin conditions and the proposed i -ments. Bond Counsel from Gust R r °-: 'ewe. financing process as Scott Ruby, follows: Adopt Resolution (R)03-65, the re� i tion to form the District1) p . Property owners are .rope •osted, and a notice is published in the p Y . = et- will be ted for approximately 15 days and newspaper. (Wntt -p ted be filed w To - ,. I •re than 50% of the property owners in the district area •` •f the District, then the process stops.) 2) Resolution w g ..•sted etion of final plans, specifications and estimat= an. 'comp ve bid proposals. 3) App sses Dial. and award Construction Contract. 4) In :•p osals fo e of Bonds, receive Bond bids and adopt Resolution autho the sal, the Bonds. (Maximum amount of bonds is $7,220,000.) Close sa • •e in construction and set assessment hearing. g 5) Hold heari sessment and approve assessment. Billing begins in May 2005. MOTION: Vice Mayor Wolff MOVED to APPROVE Resolution (R)03-65, authorizing the establishment of the Oracle Road Improvement District as defined by Resolution (R)03-65. Council Member Abbott SECONDED the motion. Motion carried, 4—0. 5. OV3-03-01 REQUEST FOR AN APPROVAL OF AN EXEMPTION FROM THE RANCHO VISTOSO PLANNED AREA DEVELOPMENT (PAD) FOR NORTHWEST MEDICAL CENTER OF ORO VALLEY, FROM THE RANCHO VISTOSO SIGN GUIDELINES AND TO BE REGULATED UNDER THE ORO VALLEY ZONING CODE REVISED, CHAPTER 12, SIGNS (SITE IS LOCATED 07/16/03 Minutes,Council Regular Session 5 ON THE NORTHWEST CORNER OF TANGERINE ROAD AND INNOVATION PARK DRIVE, PARCEL #22302023A) CommunityDevelopmentSinclair reported Director Brent ted that the new Northwest Medical Center of Oro Valley is located in the Rancho Vistoso Planned Area Development (PAD). He stated that they have requested approval of a PAD exemption order to establish a Comprehensive Sign Program for the medical center. Mr. Sinclair in p explained that the Rancho Vistoso PAD Sign System Guidelines does not provide for a na e ve com rehensisignage plan nor does it allow for the signage that the applicant needs to p g g properlydirection within the development. Mr. Sinclair explained that if the identify exemption is granted, the applicant would then utilize the Oro Valley Sign Code to p preparetheir comprehensive sign package and would bring it forw,- o Council for their review at a future date. MOTION. Council Member Johnson MOVED to APPR C 0 •-01, PAD • from the Rancho Vistoso Sign System Gui es. Coun -mber Abbott Exemption g Y SECONDED the motion. DISCUSSION: Council Member Abbott stated t' =d that the hospital would . make every effort to eliminate anyconfusion to the •. , etc. when designing the signage for the property ro and still not co - su ise the a- s and qualities of Oro y Valley. MOTION CARRIED, 4 - 0. 6. OV 12-03-05 RE APP 4 7AL OF A DEVELOPMENT PLAN FOR NORTHWEST ► CA - ► E ' I RO VALLEY TO CONSTRUCT A 96 BED HOSPITAL t r USES OF EMERGENCY, OUT- PATIENT NT AND A I ►►1IN t TIVE U ES AND A MEDICAL OFFICE BUILDING 0 ' Is,x$ EET ON 37.72 ACRES LOCATED ON THE NORT HW r 0 ' I F '" �.: GERINE ROAD AND INNOVATION PARK DRIVE, ' L #2231 3A Community De - rector Brent Sinclair reported that approximately 60 acres was designated in cho Vistoso Planned Area Development (PAD) for hospital and medical , uses; howeve the Development Plan for the Northwest Medical Center consists p of 37.72 acres. He then reviewed an overhead presentation depicting the site and explained that the proposed Plan meets the requirements of the Rancho Vistoso PAD and p p p the Oro Valley Zoning Code Revised. Mr. Sinclair then stated that the proposed parking allotment is higher than Oro Valley Parking Standards normally allows; however, there is an option in the Code that allows for alternatearkin (increase or decrease.) He explained that the applicant and staff p g havejustifications rovided four for an increase in parking to allow for the proposed 990 p spaces (350 for Medical Office Building, 640 for Hospital): ■ Employee parking—Allow for overlap during shift changes. 07/16/03 Minutes,Council Regular Session 6 • Ambulatory Sure Services—Due to growth in ambulatory surgery services, Ambu ry g ry higher visitor parking ratio has to be factored in. • MedicalEmployees Higher Office Em to ees—Hi her levels of staff parking have been recognized for recent developments. • Increasedp atient/visitor requirements. (Today's hospitals and medical centers providea greateremphasis on providing sufficient parking for visitors and out- patient patient services.) Mr. Sinclair reviewed the Helistoplocation and explained that it is located close to the Emergency Entrance to allow for efficient movement of patients from the helicopter. g Y Paul Kappleman, Chief Executive Officer of the Northwest Medic. enter-Oro Valley, reported that if the Development Plan is approved, work will be n the site next week. He thanked the Community Development Team for all their •d efforts. Mr. Kappleman presented Mayor Loomis and the Town Mana: 0 , ith pictures pp depicting the new hospital. Mr. Kappleman then reviewed the site and stated e : dbreaking eremony would be in September with the hospital opening or March of 2005. He reviewed the key design n themes of the Center and re. that the hospital would have 96 beds, four g o eratin rooms and out-p. services. - would be expansion operating capabilities on 25 acres to the north oft •.ose• petal. He explained that the Medical Office Center would be app a , quare feet which could also be expanded in the future. en eview 'l a site plan and described the traffic Brad Lipsey, LittleJohn E circulation andp arking e ho A d m cal center. He also reviewed the landscaping and screeni ded. Mr. Kapplema e . .oints to the site and the design elements including g . the architec olors, 'n •roposed signage for the hospital and medical _ p g na g center. H- • that vie ould be maximized. Council Member Abbott, Mr. Kappleman explained that In response to a � : o _ pp the helistop flight ht • would be regulated by the FAA. He further explained that the helistop only e lac for the helicopters to take off and land,there would be no Y a plac etc. on the site. In a response to question from Council Member Abbott, Mr. Sinclair explained that the p SoilsReport completed.has been He explained that the soil had been determined to be of low density so upper er 12-feet of existing soil would be removed and new soil would be com imported in and re-compacted in all building areas in order to meet Building Code p p standards. 07/16/03 Minutes,Council Regular Session 7 MOTION: Co uncil Member Johnson MOVED to APPROVE OV12-03-05,Northwest Medical Center-Oro Development ValleyDevelo ment Plan subject to the condition listed in Exhibit "A EXHIBIT"A" 1. I responsibility It will be the res onsibilit of the developer to conduct a Traffic Signal Warrants study to determine if traffic signals are justified at the southern most driveway. If a traffic signal is justified, the developer shall install it at their cost. Vice Mayor Wolff SECONDED the motion. Motion carried, 4—0. Mayor Loomis recessed the meeting at 8:07 p.m. The meeting res -d at 8:18 p.m. 7. PUBLIC HEARING - ORDINANCE NO. (0)03-2 EST FOR APPROVAL OF A CONDITIONAL USE PERMIT F t ED NURSING FACILITY, LOCATED IN RANCHO VISTOSO N ' ' BOR` ' 10 PARCEL 5A ON THE EAST SIDE OF RANCHO VISTO ULEVARD I SOUTH OF VISTOSO HIGHLANDS DRIVE Economic Development Administrator Jeff Weir ex• 4 that `Splendido at Rancho ' bythe Plaza Com p would p • for a Continuing Care Vistoso' as submitted . He e CC •` ovides that its residents Retirement Community (CCRC) life with the assurancelip!' ^��%`reeds would be provided can live an active move. He ex lained th., se -. ''ed in Rancho Vistoso without having to p Neighborhood 10 has the ap•- zonin igh density living, assisted living and other care provider option •w the S d Nursing Facility for the CCRC would require a Conditional U• rmit 4 ' Mr. eir further stated that if the CUP is - tie. ' : •cess would follow with the Development approved, the entire De {}` K� � .���._.��.�� �` t Plan beingpresent-• • Co or review in the future. p Community • 'rect. ,rent Sinclair then reviewed the proposed site plan lopm and explai •.t the site on the east side of Rancho Vistoso Boulevard north of Moore Road _ plain-- at Conditional Use Permits may be granted if it is determined that P ld not be materially detrimental to the public health, safety and welfare and th. ompatible with the types of uses permitted in surrounding areas. Mr. Sinclair then explained that the site has been lowered by 10-feet thus mitigating some of t possible ossible effects of the buildings to surrounding neighbors. He also stated that the applicant has offered a 50-foot buffer to separate the site from uses on the northern properties. Mr. Sinclair reported that the criteria for Skilled Nursing Facilities in the p ZoningCode have been met and that staff recommends approval of the Conditional Use Permit. Brent Kendall, applicant, presented an overview of the site and plan which would include pp , a main lodge building, apartment artment type units, spa elements, skilled nursing facility, and 07/16/03 Minutes,Council Regular Session 8 casxplained that so gitas. He stated that the site would be developed in two phases. Mr. Kendall then me of the mitigation features added to the site area 50-foot buffer on. the e northern border which would include native landscaping and allow for a wildlife corridor across the site. He stated that the site hbdepressed by 9 feet floor level of the neighbors to theas northeen which would provide lessbelow of a visualthe finished g impact. Kendall reviewed the proposed parking and explained that it has been dispersed Mr. p p the site and that much of the parking would be covered parking. He also throughout d that two of the drivewa s have been eliminated and landscaping has been added to state y all the site to helpmitigate the impact.of parking and car light glare at night. Mr. Kend g p also reviewed the li htin on the site and explained that some oft •les would be 16- g g • `f the light poles feet (which are lower than most commercial centers) and that s• the covered parkingcano ies which would iate concerns would be under p __ ... ressed bythe neighbors, and also provide a residential " ` g - site. Mr. Kendall exp also addressed concerns expressed regarding traffic an ed that t 1 ows are very low within these types of projects. that this is aqua nd a great addition to the Council Member Johnson statedq . He stated that the impact from filled Nursing Facility. would Town of Oro Valley p be ,100, low and that it fits into the overall p]a% e proj ec aid that as the project goes through the Development Plan process, k, = f-`:. rdin_ is and lighting would be g P addressed. ' } : he CUP is a roved the At the request of Mayor Loo i<:$ 3£Yt Slncl :.::::r.::... lamed that if t pp Development Plan roces . nand it would go before the Development p p Review Board and the Cou a•• .l. -. b hearing here beingno speakers, the public hearing Mayor Loomis opes the g was closed. ��OT1OI� N: :...;:.ncil Men M Johnson MOVED to ADOPT Ordinance (0)03-25, a v.:::::::..:. shown as the Care Center, o n the Conditional '.I � :� rmit fo �. . Skilled Nursing Facility sho site la' ::vv::.:::::: a.::w.t:{:.;::: i in Rancho Vistoso Neighborhood 10 Parcel 5A, subject to attached p ...::�::::.::.::::.:.....:::::::::::;.:::::. ' t A the conditions lister � ibi EXHIBIT "A" 1. The Care Center (Skilled Nursing Facility) shall be in the approximate location and grade shown on the Site Plan included with the application. 2. Casitas shall be placed between the Care Center and Rancho Vistoso Boulevard to help provide a residential scale. A fifty (50) foot natural buffer shall be provided along the full length of the northernproperty boundary. 3. Vice Mayor Wolff SECONDED the motion. Motion carried, 4 -0. 07/16/03 Minutes,Council Regular Session 9 8. OV1203-08 REQUEST FOR APPROVAL OF A DEVELOPMENT PLAN BY THE PLAZA COMPANIES FOR A SALES OFFICE LOCATED ON THE EAST SIDE OF RANCHO VISTOSO BOULEVARD, JUST SOUTH OF VISTOSO HIGHLANDS DRIVE WITHIN RANCHO VISTOSO NEIGHBORHOOD 5, PARCEL A, PARCEL #219216270 Community Development ment Director Brent Sinclair reviewed the site plan and reported that the temporary Sales and MarketingOffice as proposed by the Plaza Companies would be double-wide modular with access to Rancho Vistoso Boulevard. He stated a temporary that a p ermanent Sales and Marketing Office would be relocated in a casita after the casitas are constructed. Mr. Sinclair reported that the proposed Development Plan for the Sales Office meets the Oro Valley Zoning Code Revised standards • the Rancho Vistoso Planned Area Developmentrequirements. He s at the ment Review Board (DRB) reviewed the Developm at their June 10, Develop 2003 meeting. Staff and the DRB have recommended app y representing Oliverio, The WLB Group, rep g the a. .nt, stated tha oncur with the conditions listed in Exhibit A. He then revie e si - d elevation of the temporary Sales and Marketing Office. p ry MOTION: Vice Mayor Wolff MOVED PPROV -03-08, Sales and Marketing Office Development Plan to• * o V1 • Neighborhood 5 Parcel Mark g p A, subject to the conditions listed in Exh "A. EXHIBIT "A" 1. All signage shall be • np ll• h th ancho Vistoso PAD Sign Guidelines. 2. temporary The Sales shall be removed within thirty (30) days of �. : thep ermanent buil I• tha nye° '#structed t at will be for such purposes. 3. The Closur ? ;: :: r: s s - coordinated between the Title Report and Boundary Map on She- .nd th- ti Vie Sheet 2. 4. Cl earl •.te all exl and proposed easements on and adjacent to the tract and give dimens •irpose recording data of existing easements per schedule B of the Title Report. Council Member Abb v tt SECONDED the motion. Motion carried, 4—0. 9. PUBLIC BEARING - ORDINANCE NO. (0)03-26 REQUEST FOR APPROVAL OF A CONDITIONAL USE PERMIT FOR A DOUBLE DRIVE THRU WINDOW AT ECKERD'S DRUG STORE,LOCATED ON THE NORTHEAST CORNER OF ORACLE ROAD AND HARDY ROAD, PARCEL #22512065A Community Development Develo ment Director Brent Sinclair reviewed a site plan and reported that Eckerd's proposed DrugStore to be located at the northeast corner of Oracle Road and Hardy Road is requesting a Conditional Use Permit (CUP) for a double drive-through q g 07/16/03 Minutes,Council Regular Session 10 window (which is defined as a"convenience use" in the Oro Valley Zoning Code Revised (OVZCR.) Mr. Sinclair then reviewed conditions relating to Convenience Uses as described in the OVZCR which address minimal screening, setbacks, location to public parks or schools, access points, etc. He stated that the proposal is in compliance with the OVZCR and staff and the Planning and Zoning Commission recommend approval of the CUP. In response to a question from Council Member Johnson, Mr. Sinclair confirmed that per the suggested motion, the CUP would only apply to Eckerd's Drug Store. In response to a question from Council Member Abbott regarding drive-through windows, Mr. Sinclair explained that one convenience use is allow- nd whether it is one or two windows, it would still be considered as one conven' use. Heidi Kimzey, representing Eckerd Drug Stores, stated th. sty euld be 13,800 square feet in size and would have a natural 100-foot b along 0 ' oad and a 35- foot landscaping buffer along Hardy Road. She stat= .t the request t onditional p g Use Permit meets the Code requirements and the • .ors e not voic-• opposition of the CUP as long as their concerns are addressed e •' -velopment Plan process. Mayor Loomis opened the public hearin Barry Gillaspie,ie, 8801 N. Riveria Drive, • bors have no opposition to the CUP as long as it is explicit to the Eck y g e. MOTION: Council Me • y •: OV: . ADOPT Ordinance (0)03-26, OV8-03- 03 Conditional Use Pe• or th .1. - _s's I g Store drive-through window, with the condition listed in Exhib " EXHIBIT "A" 1. The A A.. t shall en that a pedestrian pathway system for this project connects with the shop, enter . he adjacent residential area and provide consistent dimensions, ma aping, lighting and signage. The Applicant shall install theirportion of thi ed pathwaysystem at locations that are acceptable to the y Planning and Zoning ki epartment. Council Member Johnson SECONDED the motion. Motion carried, 4—0. COUNCIL REPORTS Mayor Loomis reported that he may be out of town next week. He also reported that the Pima Association of Governments (PAG) is looking for a new Executive Director. 07/16/03 Minutes,Council Regular Session 11 TOWN MANAGER'S REPORT Town Manager Chuck Sweet thanked the Council for the adoption of the Budget for fiscal year 2003/2004. DEPARTMENT HEAD REPORTS Police Chief Danny Sharp reported that the Police Department is now at full staff with the hiring of three additional officers. Water Utility Director Alan Forrest reported that approval has bee. en by the Department of Water Resources for the Town's application for -newed Assured Water Supply. Finance Director David Andrews thanked the Council eir effo adoption of the Budget. CALL TO AUDIENCE - No speakers. ADJOURNMENT MOTION: Vice Mayor Wolff MOVED 11‘ - 'egular Session at 9:05 p.m. Council Member Johnson SECONDED th on carried, 4—0. es lly s k 'tted, a Garrity, CMC 411, De► Town Clerk I hereby certify that e foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 16th day of July 2003. I further certify that the meeting was duly called and held and that a quorum was present. Dated this day of ,2003. Kathryn E. 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ZZ -1 � o cZZ -io ^, + c 3 Fs < CD CD CD 0 N) D u) a) (D CD O O (I) (D --i -n a) O -0 , -� -, O -S CD O • • • ' 0' O O O 5 o o Cl) 0 0 o 3 3 3. u) 5' o c O CCD CDU) • U) () n O -p W 01 CO U)0 CO CD , '' N O (I)0) -',/ W 0 0 00 O ..P► o o O 5 0 r-* N k< r&„ 01 co 00 o o N C) o c c.D C3) Cl -p -0 sv O 0 , . r+ 4 `< CO `G u CA) Ui "',1N N o -P 1\) '3 0• 0 C) o N N -P 70 3 O, O. �' N W , W CD \ co 00 A N O o W O o 0 CO CO o Co - -0 -0 O� 0 Co N W 01 -. � W .p. 0) .. o (:)c) 0) C) o -i. c. -p C• O --1 O o CC) N -1 -0 p' 0 0 o cn o o 01 O 0 0 0 0 0 0 0 0 0 -10 -v o' 0 -� O0 `C `< O 0 --� N O o o _ _ 0) C• O W .-X ( -1 CJl CO - a0 -� -5 i ,.< ...< 0 0 --.1 co O o o 0) 4 N li -0 0) (0 CD N To: Chuck Sweet, Town Manager From:Brent Sinclair, AICP, Community Development Director Date: July 11, 2003 Re: MONTHLY LIBRARY ACTIVITY REPORT Here is the Monthly Activity Report for the Oro Valley Public Library for the month of June. Please note that total transactions for the month of June was the highest since the library opened. Respectfully submitted, A(Ai 4' AA1 Brent Sinclair, AICP ORO VALLEY PUBLIC LIBRARY Monthly Activity Measures (June, 2003) Number Attendance STORYTIMES Public Storytimes 17 586 School/Day Care Storytimes 5 100 LIBRARY SPONSORED PROGRAMS Staff Presented Programs Adult 4 47 YA 2 17 Juvenile 2 10 Non-Staff Presented Programs Adult 10 137 YA Juvenile 4 159 INFO-TECH LITERACY PROGRAMS Adult YA Juvenile GROUP VISITS TO LIBRARY Adult 1 5 YA Juvenile SCHOOL VISITS (Outside of Library) Daycare, Preschool, Headstart Elementary (K-5) 4 200 Middle/High (6-12) COMMUNITY OUTREACH MEETING ROOM USE Library 54 1350 Non-Library 40 1000 Number of People Hours of Service VOLUNTEER PROGRAM 88 813 .5 CIRCULATION Check Outs 32 , 518 TRANSACTIONS Check Ins 31, 227 Holds 603 Renewals 1, 473 Total Transactions 65,821 Funds Taken In $3, 022 .79 (Fines, lost cards, damaged items) 2 of 2 ORO VALLEY PUBLIC LIBRARY Monthly Activity Measures (June, 2003) TOTAL GATE COUNT 29,762 Monday' s averages 1, 391 Tuesday' s averages 1, 488 Wednesday's averages 1, 068 Thursday' s averages 1, 146 Friday' s averages 1, 033 Saturday' s averages 966 TOWN OF ORO VALLEY rOUNCIL COMMUNICATION MEETING DATE: August 6, 2003 TO: HONORABLE MAYOR & COUNCIL FROM: Brent Sinclair, AICP, Community Development Director SUBJECT: Resolution (R)03- 66 Master Operating Agreement with the Greater Oro Valley Arts Council (GOVAC) BACKGROUND: The Greater Oro Valley Arts Council (GOVAC) was created as a private non-profit corporation in February of 1997. On October 7, 1998 the Town of Oro Valley entered into a Master Operating Agreement with GOVAC to establish on ongoing relationship whereby GOVAC is recognized as the official arts agency for the Town. The original agreement identified responsibilities of each party and had a four year term. This term has expired and a new agreement is needed to continue the relationship. "JMMARY OF THE NEW AGREEMENT: The main parts of the agreement are as follows: • Goals and Responsibilities of GOVAC. • Responsibilities of the TOWN OF ORO VALLEY. • Funding provided by the TOWN OF ORO VALLEY to GOVAC. • Accounting and fiscal responsibility for funds provided. • Terms and conditions of the Agreement. Changes from the original Agreement include: • Updating the goals section, making them more relevant to present and future needs. • Adding a member of GOVAC to serve on the Town's Public Art Review Committee (PARC). • Adding a provision enabling GOVAC to provide administrative services to the Town for Town public art projects. (This is a current practice). • Removing language that implies the level of funding will decrease through time. • Removing the provision where the Town provides startup administrative services and money for lease of office space. • Adding a provision allowing GOVAC to submit requests for CIP funding through the Park and Recreation Division for equipment used for events in the parks. • Adding a provision that specifies the Town will provide services to GOVAC for TOWN sponsored events (This is a current practice). TOWN OF ORO VALLEY )UNCIL COMMUNICATION Page 2 of 2 RECOMMENDATION: Staff recommends approval of the new Master Operating Agreement. SUGGESTED MOTION: I move to APPROVE Resolution No. (R)O2- approving the Master Operating Agreement with the Greater Oro Valley Arts Council. 411,0,,,rIL. aCom ity Develo• ent Director /l'd 4 Town Manager i. Attachments: 1. Resolution (R)03-66 2. Master Operating Agreement 3. Master Operating Agreement showing changes from original F:\individ\HBS\BLANK TCC RESOLUTION NO. (R) 03-66 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING THE EXECUTION OF A MASTER OPERATING AGREEMENT AND ATTACHMENTS BETWEEN THE TOWN OF ORO VALLEY AND THE GREATER ORO VALLEY ARTS COUNCIL (AKA GOVAC) WHEREAS, the Town of Oro Valleyhas the responsibility of caring for the welfare of its citizens; and welfare includes a promotion of arts and cultural events; and WHEREAS, citizen WHEREAS, it has been determined that it is in the best interests of the Town and its citizens to enter into a master operating agreement with the Greater Oro Valley Arts Council in order to promote art and cultural events for the Town's citizens and the greater Oro Valley community; and the approval of this agreement will further this goal, and is hereby WHEREAS, pp g . . furtherance of the public health, safety and welfare of the citizens of determined to be in the Town; NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA AS FOLLOWS: 1. That the attached Master Operating Agreement plus attachments is hereby approved. 2. That the Mayor of the Town of Oro Valley and all necessary administrative officialsemployees and em to ees are hereby directed and authorized to take all necessary steps related to the execution of said agreement. 3. That this is the finalagreement a reement between the parties, and the parties agree that this document and agreement will be binding absent any written modifications. 4. That ifany part of this agreement is found to be invalid or void by a court of that ortion is severable and will not affect the rest of the competent jurisdiction, p document. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 6th day of August , 2003. TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Mark Langlitz, Town Attorney MASTER OPERATING AGREEMENT WITH THE GREATER ORO VALLEY ARTS COUNCIL (AKA GOVAC) By this Master Operating Agreement, hereinafter referred to as "Agreement", made and entered into this of , 20 , between the Town of Oro Valley, Arizona, a municipal corporation, hereinafter referred to as "Town", and the Greater Oro Valley Arts Council, hereinafter referred to as"GOVAC", the Town and GOVAC do hereby confirm and agree as follows: WHEREAS, on , GOVAC was created as a private non-profit corporation under the auspices of IRS Regulation 501(c)(3); and WHEREAS, it is the intent of the Town, subject to the provisions of the State spending and budget laws, to provide funding for GOVAC consistent with the Mayor and Council of the Town of Oro Valley; and WHEREAS, GOVAC agrees to perform certain services for the Town as a condition of such funding; and WHEREAS, the Town and GOVAC desire to establish a general framework for future operative efforts, especially the general procedures by which GOVAC will initiate, encourage, deliver and support arts and cultural activities for the Town, NOW THEREFORE, in consideration of the foregoing, the parties mutually agree as follows: ARTICLE 1 RESPONSIBILITIES OF THE PARTIES SECTION 1.1 Goals and Responsibilities of GOVAC GOVAC hereby acknowledges and accepts its designation as the official arts agency for the Town of Oro Valley. In furtherance of this responsibility, GOVAC will work closely to encourage the arts in Oro Valley for its citizens, artists, musicians, and other cultural organizations. GOVAC will provide support services to artists, art organizations, and other art and cultural programs. GOVAC will encourage support of the arts of government, educational institutions, and the private sector through pursuit of the following: A. GOALS 1. To cultivate and secure financial support for the arts by creating within the community a climate wherein the arts may flourish through the active participation and cooperation of government,business, education, and the private sector; 2. To advocate arts education in all our schools; 3. To stimulate the broad spectrum of the area's cultural activities,being especially aware of the area's rich cultural tradition; 4. To embrace and support the works of individual artists; community arts organizations and programs; 5. To perpetuate the growth and ethnic diversity of the arts in the community; 6. To provide lifelong opportunities for residents to experience the arts; and 7. To make the arts accessible in Oro Valley. B. RESPONSIBLITIES OF GOVAC When appropriate, and when time staff and funds permit: 1. To act as an advisory body on the arts and culture to the Town. 2. To advise the Council how public monies should be allocated to those arts and cultural organizations seeking funding. 3. To promote democratization of the arts,particularly by assisting groups that attempt to reach a broader segment of the community than the traditional arts patrons. 4. To promote multi-cultural character by increasing public awareness of its cultural diversity. 5. To coordinate and assist with identification of facilities for small, minority and other expansion arts groups. 2 To developand implement programs to increase audiences and assist 6. p in marketing for multi-cultural festivals and ethnic and expansion arts organizations. 7. Top rovide a broad range of informational services to increase public awareness and use of artists and arts agencies. 8. To improve the administrative abilities of arts agencies, through individual consultation and technical assistance workshops. 9. To advise the business community concerning opportunities to (a) support the arts for benefit of the community and (b) effectively use arts programs and techniques in the business sector. 10. To facilitate the identification and acquisition of public meeting, exhibition, and performance space for use by arts and cultural organizations. 11. To assist the Public Arts Review Committee (P.A.R.C.) in the development of the arts by providing recommendations to that committee and by encouraging community support for P.A.R.C. recommendations and to provide a member to serve on the committee. 12. To encourage and increase business involvement and support for the arts in coordination with other community organizations. 13. To sponsor and support community programs and projects, as well as p develop and implement programs and projects that enrich the cultural life of the community. 14. To supplementnmthe Arts Council funding from local goverment by: - Seeking funding from appropriate local, state, and national public and private sources, and Maintaining revenue generating activities which complement the efforts of local artists and arts agencies. 15. Top rovide administrative services for the Town in administering Public Art for Town projects. 16. To plan and support programs which extend community arts resources to school age youth, to work with existing programs, and to heighten awareness of the value of the arts education. 3 17. Topp lan and support programs to increase awareness of the economic p role of the arts in our society. 18. To identify new programs which will benefit the community, and to seek input from other interested and affected arts and community organizations in determining whether it is in the community's best interest for GOVAC or another organization to administer such programs. 19. To provide major community-wide art events per year. 20. To hire and maintain an Executive Director to act as a point person coordinator with appropriate Town staff. 21. To maintain its non-profit 501(c)(3) status at all times. 22. To have regularly scheduled Board meetings open to the public on a monthly basis, unless there is no business. Meeting dates and times shall beosted in a conspicuous place at the office of the GOVAC p Executive Director. A meeting notice will be provided to the Community Development Director. SECTION 1.2: Responsibilities of the Town A. It is the Town's intent to provide funding to GOVAC. The annual appropriation ro riation shall be determined by the Mayor and Council when adopting the fiscaly ear budget. Disbursement of Town funding is subject to the limitations of the State Budget Law. It is anticipated that such funding will have a relationship to the population trends and quality of services rendered. B. The Town agrees to allow the use of Town facilities for use by GOVAC for events and festivals under the following conditions: 1. Town facilities will be available if properly coordinated with other activities. 2. Community building conference and meeting rooms, and the Council Chambers will be available for use by GOVAC upon advance notice, room/building availability, and the proper insurance requirements. 3. The Town conference room may be available for GOVAC Board meeting, subject to the provisions listed above. 4 4. The Town will assist GOVAC in searching for, securing and where possible, providing financial support for appropriate office space within Town limits for services to the residents and arts and cultural community. 5. The Town will provide electrical services, fencing services, install special event signage, etc. for major events at Town facilities at no cost to GOVAC. 6. The Town will allow GOVAC to submit Capital Improvement requests for consideration in the Town CIP through the Parks and Recreation Department for items such as outdoor stage shell, sound and lighting equipment for use at events sponsored by Parks and Recreation as well as GOVAC. 7. The Town shall provide the services of appropriate departments for approved Town sponsored events. C. It is the Town's desire that the Public Arts Review Committee (P.A.R.C.) remain a Town committee separate from GOVAC. However, with the approval of Town Council, a GOVAC representative will be appointed to that committee. GOVAC may make recommendations to the Council of the Committee composition, and may make recommendations to the Committee onp ublic art. P.A.R.0 will make any final recommendations regarding the projects to the Town Council. ARTICLE 2 FUNDING SECTION 2.1 GOVAC is not, nor shall it be deemed to be, a department or operating agency of the Town A. It is the Town's intent to provide funds for GOVAC. The Mayor and Council shall determine the annual appropriation when adopting the fiscal year budget. B. Disbursement of Town funding is subject to the limitations of State Budget Law. The Town's commitment under this agreement is the amount appropriated annually by the Mayor and Council. C. In establishing an annual funding amount, the Town will consider the level of fundingprovided to the Arts Council by other sources, and the necessary level of public funding to support these sources. 5 D. GOVAC's annual budget will be submitted to the Town in accordance with the Town's Annual Budget Calendar, which will be provided in writing by the Department of Finance. The budget format will conform to the instructions provided in the Town's Annual Budget Instructions. All anticipated funding shall be included in GOVAC's budget and GOVAC shall clearly delineate all budgeted expenses. E. It will be the responsibility of GOVAC to attempt to obtain funding from sources other than the Town. Financial Participation Agreements with other political subdivisions and government agencies, grants, donations, and any other sources of funding shall be described in the annual budget submission. GOVAC shall obtain Mayor and Council approval prior to applying for any matching grants involving the commitment of Town funds. The Town encourages and supports GOVAC to obtain other funding and will support their efforts. This may include letters, contributions or other support as applicable. F. Financial Reporting and Method of Payment: 1. Quarterly, GOVAC shall submit Payment Proposal to the Director of Community Development detailing GOVAC's proposed expenditures for the quarter. 2. All purchase orders for expenses over $250.00 (See Exhibit "A"), where Town funding is used, or otherwise consistent with Town policy should the number change, shall be submitted to the Director of Community Development for approval prior to any purchase. Exceptions may be made only for major events, as determined by the Director of Community Development, where a lump sum payment may be available to cover anticipated weekend and last minute expenditures. In such a case, GOVAC is responsible for providing all invoices and receipts to cover the amount advanced within forty-five days of the end of the event. 3. Upon approval of the Request for Payment by the Community Development Director and after review of the previous quarter's financial statement, the Finance Director shall make timely payments to GOVAC, except as provided in Item G following. G. The Town may withhold or nullify the whole or part of payment as may be necessary from loss on account of: 1. Services not rendered upon investigation by the Town Manager, the Community Development Director, or his designee. For purposes of 6 this section, services not rendered shall mean failure to follow any of the Financial Participation Agreement terms, or the inability of GOVAC to produce invoices or receipts for payments made. 2. Failure to supply information or reports as required; 3. Non-compliance with agreed disbursement documentation, accounting procedures, and performance; 4. Failure of GOVAC to make payments properly to subcontractors; or 5. Failure to follow bidding guidelines according to Town policy, as more fully explained in attachment"A". When the reasons for withholding payment have been corrected to the satisfaction of the Town, any amounts due may be processed. ARTICLE 3 ACCOUNTING SECTION 3.1: GOVAC shall implement an accounting system which complies with generally accepted accounting principles and with the provisions of the AICPA Audit Guide for non-profit corporations. GOVAC shall establish and maintain a separate, identifiable accounting for all funds provided by the Town pursuant to this Agreement. SECTION 3.2: The Finance Department may perform a system evaluation of the accounting and internal controls established by GOVAC. The Town or its agency may inspect the books of GOVAC at such times that the Town deems appropriate upon ten (10) working days notice. GOVAC shall ensure that any agreements with other organizations include like provisions to this section. SECTION 3.3: Annually, within ninety (90) days after the end of the fiscal year, GOVAC shall provide to the Finance Department a copy of the financial audit by an independent Certified Public Accounting firm, along with the management letter, and GOVAC's plan for corrective action. GOVAC shall ensure that agreements, if any, with other organizations 7 include likep rovisions to this section where total funds awarded by GOVAC to the organization are greater than $20,000 in a fiscal year. SECTION 3.4: The Town shall incur no liability for ineligible expenses, and such shall be the sole responsibility of GOVAC. SECTION 3.5: Unexpended Town funds in GOVAC's possession (if any) at the end of the fiscal year may either be returned to the Town, or GOVAC may hold these funds, in which case the Town will reduce its funding allocation the next year by this amount. ARTICLE 4 MISCELLANEOUS TERMS AND CONDITIONS SECTION 4.1: Duration The term of this Agreement shall be for a period of four (4) years maximum effective July 1, 2003, unless the Agreement is sooner terminated under the procedure set forth herein. This agreement may be terminated at any time by mutual written consent, or by either party giving ninety (90) days written notice to the other party, or at such time, as in the opinion of the Town, GOVAC fails to perform its obligation. SECTION 4.2: Temporary Installation of Art Works Permission may be granted to install art work on Town owned or leased property only afterp ermit and safety considerations are reviewed and approved by the Town's Building Safety Division. All normal Town permitting processes must be followed. SECTION 4.3: Special Events All special events are subject to the Town's special events procedure in the Oro Valley Zoning Code Revised. GOVAC is responsible for securing all permits as prescribed in the code, however, is exempt from any permit fees. SECTION 4.4 : Hold Harmless and Insurance Provisions A. Indemnification. GOVAC agrees to indemnify, defend, and save harmless the Town, its Mayor and Council, appointed boards and commissions, officials, officers, employees, and 8 insurance carriers, individually and collectively from all losses, claims, suits, demands, expenses, subrogation, attorney's fees or actions of any kind and nature resulting from personal injury to any person (including bodily injury and death) or damages to any property, arising or alleged to have arisen out of either(1) GOVAC's negligent performance of the terms of this contract, or(2) any of GOVAC's or its agents negligent, reckless, or intentional acts or omissions. The amount and type of insurance coverage requirements set forth in the yearly Financial Participation Agreement will in no way be construed as limiting the scope of indemnity in this paragraph. B. Insurance. The Arts Council agrees to obtain insurance coverage of the types and amounts specified. The types and amounts are determined yearly by the Town's Risk Manger or are incorporated into the Town Statutes, Codes and Regulations. SECTION 4. 5: Non-Discrimination Provisions The Arts Council agrees to comply with the provisions of the Oro Valley Code, State and Federal Law in respect to all employment opportunities arising by reason of or in connection with this Agreement, and to comply with the applicable requirements of the Americans with Disabilities Act. SECTION 4.6: Purchasing For purchasing goods and services, GOVAC agrees that it will develop and implement policies and procedures similar to the Town's that ensure, whenever feasible or practical, that there will be announced, documented competitive bidding for such contracts so that the potential effectiveness, as well as cost factors, are considered by GOVAC in the selection of said good and services. SECTION 4.7: Conflict of Interest GOVAC agrees that the provisions of A.R.S. Title 38, Article 5, "Conflict of Interest of Officers and Employees" apply to all transactions of GOVAC. SECTION 4.8: Open Meetings GOVAC agrees to conduct its business in compliance with the provisions of A.R.S. Title 38, Article 3.1 "Public Meetings and Proceedings" as such applies and as outlined earlier in this agreement. 9 SECTION 4.9: Performance Evaluation In order to assess the impact of the efforts of GOVAC, the Town reserves the right to evaluatep erformance. Information desired by the Town that is pertinent to this evaluation will be made available for this purpose by GOVAC at the Town's request within ten working days. SECTION 4.10: Financial Participation Agreement Annual appropriations ro riations to the Arts Council shall be governed by a Financial Participation Agreement with the Town. Financial Participation Agreements are only effective for one fiscal year. Town of Oro Valley Paul H. Loomis, Mayor Signed this day of , 20 ATTEST: Kathryn Cuvelier, Town Clerk, and Not Personally APPROVED AS TO FORM: Mark Langlitz, Town Attorney, and Not Personally Greater Oro Valley Arts Council, a non-profit organization, President, on behalf of GOVAC 10 MASTER OPERATING AGREEMENT WITH THE GREATER ORO VALLEY ARTS COUNCIL (AKA GOVAC) By this Master Operating Agreement, hereinafter referred to as`Agreement", made and entered into this of , 20 , between the Town of Oro Valley, Arizona, a municipal corporation, hereinafter referred to as "Town", and the Greater Oro Valley Arts Council, hereinafter referred to as"GOVAC", the Town and GOVAC do hereby confirm and agree as follows: WHEREAS, on , GOVAC was created as a private non-profit corporation under the auspices of IRS Regulation 501(c)(3); and WHEREAS, it is the intent of the Town, subject to the provisions of the State spending and budget laws, to provide funding for GOVAC consistent with the Mayor and Council of the Town of Oro Valley; and WHEREAS, GOVAC agrees to perform certain services for the Town as a I condition of such funding; and WHEREAS, the Town and GOVAC desire to establish a general framework for I future cooperative operative efforts, especially the general procedures by which GOVAC will initiate, encourage, deliver and support arts and cultural activities for the Town, NOW THEREFORE, in consideration of the foregoing, the parties mutually agree as follows: ARTICLE 1 RESPONSIBILITIES OF THE PARTIES SECTION 1.1 Goals and Responsibilities of GOVAC GOVAC hereby acknowledges and accepts its designation as the official arts agency for the Town of Oro Valley. In furtherance of this responsibility, GOVAC will work closely to encourage the arts in Oro Valley for its citizens. artists, musicians, and other cultural organizations. GOVAC will provide planning, financial support. and support. services to artists, art organizations, and other art and cultural programs. GOVAC will encourage support of the arts of government, educational institutions, and the private sector through pursuit of the following: GOVAC recommended changes—Blue Staff recommended changes - Red A. GOALS 1. To-ereate within the community a climate wherein the arts may • ;.-• government,business, education, and the private-seeter;To cultivate and secure financial support for the arts by creating within the community a climate wherein the arts may flourish through the active participation and cooperation of government, business, education, and the private sector., 2. *-- . o'S a^ '4 $.1 fi^ '. *' • . • . activities, being especially aware of the area's rich cultural tradition; and To advocate arts education in all our schools. 3. To create a public forum wherein issues affecting the arts may be ;-- . a` ^4 To stimulate the broad spectrum of the area's cultural activities, being especially aware of the area's rich cultural tradition:, 4. To embrace and support the works of individual artists; community arts organizations and programs; 5. To perpetuate the growth and ethnic diversity of the arts in the community; 6. To provide lifelong opportunities for residents to experience the arts; and 7. To make the arts accessible in Oro Valley. B. RESPONSIBLITIES OF GOVAC When appropriate, and when time staff and funds permit: To act as an advisory body on the arts and culture to the Town. 2. To advise the Council how public monies should be allocated to those arts and cultural organizations seeking funding. ; ; * - .11 ' r * • " •:. 11 "t1 A. •• •• ; "OOP M .' Via' • 'II SO: g" tr fly"." 1**• • • "• in the grant programs 2 -3. Top romote democratization of the arts, particularly by assisting groups that attempt to reach a broader segment of the community than p the traditional arts patrons. 6-4. Top romote multi-cultural character by increasing public awareness of its cultural diversity. To coordinate and assist with identification of facilities for small, minority and other expansion arts groups. 8.6. To develop and implement programs to increase audiences and assist in marketing for multi-cultural festivals and ethnic and expansion arts organizations. - -077. To provide a broad range of informational services to increase public awareness and use of artists and arts agencies. 11.8. To improve the administrative abilities of arts agencies, through individual consultation and technical assistance workshops. 12.9. To advise the business community concerning opportunities to (a) support the arts for benefit of the community and (b) effectively use arts programs and techniques in the business sector. 13.10. To facilitate the identification and acquisition of public meeting, exhibition, and performance space for use by arts and cultural organizations. 14.11. To assist the Public Arts Review Committee (P.A.R.C.) in the development of the arts by providing recommendations to that committee and by encouraging community support for P.A.R.C. recommendations and to provide a member to serve on the committee. 15.12. To encourage and increase business involvement and support for the arts in coordination with other community organizations. -1-6-13. To sponsor and support community programs and projects, as well as develop and implement programs and projects that enrich the cultural life of the community. 17.14_ To supplement the Arts Council funding from local government by: 3 seeking funding from appropriate local, state, and national public and private sources, and Maintaining revenue generating activities which complement the efforts of local artists and arts agencies. 15. Top rovide administrative services for the Town in administering Public Art for Town projects. 18.16. Top lan and support programs which extend community arts resources to school age youth, to work with existing programs, and to heighten awareness of the value of the arts education. 19.17. Top lan and support programs to increase awareness of the economic role of the arts in our society. 2-0-18. To identify new programs which will benefit the community, and to seek input from other interested and affected arts and community organizations in determining whether it is in the community's best interest for GOVAC or another organization to administer such programs. 21.19. To provide major community-wide art events per year. 22.20. To hire and maintain an Executive Director to act as a point person coordinator with appropriate Town staff. 23.21. To maintain its non-profit 501(c)(3) status at all times. 2422. To have regularly scheduled Board meetings open to the public on a monthly basis, unless there is no business. Meeting dates and times shall be posted in a conspicuous place at the office of the GOVAC Executive Director. A meeting notice will be provided to the Community Development Director. SECTION 1.2: Responsibilities of the Town A. It is the Town's intent to provide funding to GOVAC. The annual appropriation shall be determined by the Mayor and Council when adopting the fiscal year budget. Disbursement of Town funding is subject to the limitations of the State Budget Law. . . •.. - . - .• .:• .11• 1. I •i • •i i 1 , 7 i tp -. *:•', It is anticipated that such funding will have a relationship to the population trends and quality of services rendered. 4 B. .. •. t • a •; - • • -- a • • • • •• • • ` 9'- _ • a f a a• -a _a• i t •a a • • ;;14- " ••! •! • ! C.B. g The Town agrees to allow the use of Town facilities for use by GOVAC for events and festivals under the following conditions: 1. Town facilities will be available if properly coordinated with other activities. 2. Community building conference and meeting rooms, and the Council Chambers will be available for use by GOVAC upon advance notice, room/building availability, and the proper insurance requirements. 3, The Town conference room may be available for GOVAC Board meeting, subject to the provisions listed above. 4. • .r s -. - . . . . . . . .• r, GOVAC Executive Director. (See Exhibit B)The Town will assist GOVAC ftectuirint & d-fundi -in searching for, securing, and where e ossible .rovidin financial sue sort for al fro•riate office space within Town limits for services to the residents and arts and cultural community. 5. The Town will provide electrical services, fencing services, install special event signage, etc. for major events at Town facilities at no cost to GOVAC. (See Exhibit B) 6. The Town will allow GOVAC to submit Capital Improvement requests for consideration in the Town CIP through the Parks and Recreation Department for items -- - . • • - • , ;• • • - -a such as outdoor stage shell, sound and lighting equipment for use at events sponsored by Parks and Recreation as well as GOVAC. 7. The Town shall provide the services of appropriate departments for approved Town sponsored events. D-C. It is the Town's desire that the Public Arts Review Committee (P.A.R.C.) remain a_ separ. - :-• -•' - _ • -a_as - • ;;s•• - by the Town Council Town committee separate from GOVAC. However., with the approval of Town Council, a GOVAC representative will be 5 appointed to that committee. GOVAC may make recommendations to the Council of the Committee composition, and may make recommendations to the Committee onp ublic art. P.A.R.0 will make any final recommendations regarding the projects to the Town Council. ARTICLE 2 FUNDING SECTION 2.1 GOVAC is not, nor shall it be deemed to be, a department or operating agency of the Town A.It is the Town's intent to provide funds for GOVAC, • • - • - . - funding shall gradually decrease per capita over time. The Mayor and Council shall determine the annual appropriation when adopting the fiscal year budget. - • - - . . • A. B. Disbursement of Town funding is subject to the limitations of State Budget Law. The Town's commitment under this agreement is the amount appropriated annually by the Mayor and Council. C. In establishing an annual funding amount, the Town will consider the level of funding provided to the Arts Council by other sources, and the necessary level of public funding to support these sources. D. GOVAC's annual budget will be submitted to the Town in accordance with the Town's Annual Budget Calendar, which will be provided in writing by the Department of Finance. The budget format will conform to the instructions provided in the Town's Annual Budget Instructions. All anticipated funding shall be included in GOVAC's budget and GOVAC shall clearly delineate all budgeted expenses. E. It will be the responsibility of GOVAC to attempt to obtain funding from sources other than the Town. Financial Participation Agreements with other political subdivisions and government agencies, grants, donations, and any other sources of funding shall be described in the annual budget submission. GOVAC shall obtain Mayor and Council approval prior to applying for any matching grants involving the commitment of Town funds. The Town encourages and supports GOVAC to obtain other funding and will support their efforts. This may include letters, contributions or other support as applicable. 6 F. Financial Reporting and Method of Payment: 1Quarterly, GOVAC shall submit Payment Proposal to the Director of Community Development detailing GOVAC's proposed expenditures for the quarter. 2. Allp urchase orders for expenses over $250.00 (See Exhibit "A"), where Town funding is used, or otherwise consistent with Town policy should the number change, shall be submitted to the Director of Community Development for approval prior to any purchase. Exceptions may be made only for major events, as determined by the Director of Community Development, where a lump sum payment may be available to cover anticipated weekend and last minute expenditures. In such a case, GOVAC is responsible for providing all �. invoices and receipts to cover the amount advanced within forty-five days of the end of the event. 3. Upon approval of the Request for Payment by the Community Development Director and after review of the previous month's q carter's financial statement, the Finance Director shall make timely payments to GOVAC, except as provided in Item G following. G. The Town may withhold or nullify the whole or part of payment as may be necessary from loss on account of: 1. Services not rendered upon investigation by the Town Manager, the Community Development Director, or his designee. For purposes of this section, services not rendered shall mean failure to follow any of the Financial Participation Agreement terms, or the inability of GOVAC to produce invoices or receipts for payments made. 2. Failure to supply information or reports as required; 3. Non-compliance with agreed disbursement documentation, accounting procedures, and performance; 4. Failure of GOVAC to make payments properly to subcontractors; or 5. Failure to follow bidding guidelines according to Town policy, as more fully explained in attachment "A". When the reasons for withholding payment have been corrected to the satisfaction of the Town, any amounts due may be processed. 7 ARTICLE 3 ACCOUNTING SECTION 3.1: shall implement an accounting system which complies with generally accepted GOVAC p accounting principles rinci les and with the provisions of the AICPA Audit Guide for non-profit corporations. GOVAC shall establish and maintain a separate, identifiable accounting for all funds provided by the Town pursuant to this Agreement. SECTION 3.2: The Finance Department may perform a system evaluation of the accounting and internal controls established by GOVAC. The Town or its agency may inspect the books of GOVAC at such times that the Town deems appropriate upon ten(10)working days notice. GOVAC shall ensure that any agreements with other organizations include like provisions to this section. SECTION 3.3: Annually, within ninety (90) days after the end of the fiscal year, GOVAC shall provide Certified to the Finance Department a copy of the financial audit by an independent Public Accounting firm, along with the management letter, and GOVAC's plan for corrective action. e A - a‘ • '% as rt"' "' .. ,. • •;11 •. • . ; t .• - • = • $ • r• s • • . 0`; I • ! r i • • . ., - / . • ••f .. • • .• . GOVAC shall ensure that agreements, if any, with other organizations include like provisions to this section where total funds awarded by GOVAC to the organization are greater than $20,000 in a fiscal year. SECTION 3.4: The Town shall incur no liability for ineligible expenses, and such shall be the sole responsibility of GOVAC. SECTION 3.5: Unexpended Town funds in GOVAC's possession (if any) at the end of the fiscal year mayeither be returned to the Town, or GOVAC may hold these funds, in which case the Town will reduce its funding allocation the next year by this amount. 8 ARTICLE 4 MISCELLANEOUS TERMS AND CONDITIONS SECTION 4.1: Duration The term of this Agreement shall be for a period of four (4) four (4)years max. • • , - ..-. .;:: -: : • - effective July 1, 2003, unless the Agreement is sooner terminated under the procedure set forth herein. The Agreement cause or reason.Thisagreementmay be terminated at any time by mutual written consent_ y or by party artYgiving ninety (90) days written notice to the other party, or at such time, as in the opinion of the Town, GOVAC fails to perform its obligation. SECTION 4.2: Temporary Installation of Art Works Permission may be granted to install art work on Town owned or leased property only afterP ermit and safety considerations are reviewed and approved by the Town's Risk .4 . -. e- . • : •- Building Safety Division., or the City Engineer. All normal Town permitting processes must be followed. SECTION 4.3 Special Events All special events are subject to the Town's special events procedure in the Oro Valley Zoning Code Revised. GOVAC is res s onsible for securin all sermits as •rescribed in the code, however, is exempt from any permit fees. SECTION 4.3 : Hold Harmless and Insurance Provisions A. Indemnification. GOVAC agrees to indemnify, defend, and save harmless the Town, its Mayor and Council, appointed boards and commissions, officials, officers, employees, and insurance carriers, individually and collectively from all losses, claims, suits, demands, expenses, subrogation, attorney's fees or actions of any kind and nature resulting from personal injury to any person (including bodily injury and death) or damages to any property, arising or alleged to have arisen out of either (1) GOVAC's negligent performance of the terms of this contract, or(2) any of GOVAC's or its agents negligent, reckless, or intentional acts or omissions. The amount and type of insurance coverage requirements set forth in the yearly 9 Fina Participationncial Agreement will in no way be construed as limiting the scope of indemnity in this paragraph. B. Insurance. The Arts Council agrees to obtain insurance coverage of the types and amounts specified. The types and g Yp amounts are determined yearly by the Town's Risk Manger or are incorporated into the Town Statutes, Codes and Regulations. SECTION 4. 435: Non-Discrimination Provisions The Arts Councilagrees comply to with the provisions of the Oro Valley Code, State and p y Law in respect to all employment opportunities arising by reason of or in Federal g connection of with this Agreement, and to comply with the applicable requirements the Americans with Disabilities Act. I SECTION 4.546: Purchasing Forpurchasing urchasingoods and services, GOVAC agrees that it will develop and implement policies and procedures similar to the Town's that ensure, whenever feasible or practical, that there will be announced, documented competitive bidding for such contracts so that the potential otential effectiveness, as well as cost factors, are considered by GOVAC in the selection of said good and services. I SECTION 4. 7: Conflict of Interest GOVAC agrees that the provisions of A.R.S. Title 3 8, Article 5, "Conflict of Interest of g Officers and Employees" apply to all transactions of GOVAC. SECTION 4. 68: Open Meetings GOVAC agrees to conduct its business in compliance with the provisions of A.R.S. Title 38, Article 3.1 "Public Meetings and Proceedings" as such applies and as outlined earlier in this agreement. SECTION 4. -79: Performance Evaluation In order to assess the impact of the efforts of GOVAC, the Town reserves the right to evaluatep erformance. Information desired by the Town that is pertinent to this evaluation will be made available for this purpose by GOVAC at the Town's request within ten working days. 10 SECTION 4.9-810: Financial Participation Agreement to the Arts Council shall be governed by a Financial Participation Annual appropriations Agreement with the Town. Financial Participation Agreements are only effective for one fiscal year. 11 Town of Oro Valley Paul H. Loomis, Mayor Signed this day of , 20 ATTEST: Kathryn Cuvelier, Town Clerk, and Not Personally APPROVED AS TO FORM: Mark Langlitz, Town Attorney, and Not Personally Greater Oro Valley Arts Council, a non-profit organization, President, on behalf of GOVAC 12 TOWN OF ORO VALLEY F1' 'OUNCIL COMMUNICATION MEETING DATE:August 6,2003 TO: HONORABLE MAYOR& COUNCIL FROM: Robert Jacklitch Project Manager,Oro Valley Water Utility SUBJECT: Resolution No. (R) 03-6 7 A Resolution of the Town of Oro Valley, Pima County, Arizona Authorizing and Approving a Contract with Brown and Caldwell for Professional Engineering Service to Develop a Groundwater Action Plan. SUMMARY: This project provides professional engineering service to develop a groundwater action plan. This plan will develop a strategy to improve the Utility's well field pumping capacity to meet current and future potable water demands. It has the potential to improve system reliability and minimize capital and operational costs. It will be integrated into the infrastructure improvements outlined in the Potable Water Master Plan 2003.This project is identified as well rehabilitation in the current year budget. Recommended actions may include rehabilitation of existing wells, upgrading pumping equipment, well replacement and abandonment. A prioritization matrix will be performed on a selected set of criteria that affect the current and potential utility of each existing well. Included in the report, the consultant will identify new well sites in pressure zones that are deficient in capacity requirements. The Oro Valley Water Utility (OVWU) requested Statement of Qualifications from multiple engineering firms. The OVWU staff rated the firm's capabilities on project understanding, approach,project team and firm's capabilities. Staff selected Brown nd Caldwell and negotiated a contract fee of$39,746.00. FISCAL IMPACT: Funds are identified in the 2003-2004 year budget under existing system improvements. RECOMMENDATIONS: Staff respectfully recommends award of this contract to Brown and Caldwell through the 7 adoption of the attached Resolution (R) 03-6 . ATTACHMENTS: EXHIBIT#1 Resolution No. (R) 03-6 7 EXHIBIT#2 Contract EXHIBIT#3 Engineering Proposal EXHIBIT#4 Project Map SUGGESTED MOTION:The Mayor and Council may wish to consider one of the following motions: I move to approve the Resolution (R) 03—6 7 Authorizing and Approving a Contract with Brown and Caldwell for Professional Engineering Service to Develop a Groundwater Action Plan. Or I move to f Project ager g \ ; W er .ty Directo Town Manager RESOLUTION NO. (R) 03- 6 7 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, PIMA COUNTY, ARIZONA AUTHORIZING AND APPROVING A CONTRACT BETWEEN THE TOWN OF ORO VALLEY AND BROWN AND CALDWELL FOR PROFESSIONAL ENGINEERING SERVICE TO DEVELOP A GROUNDWATER ACTION PLAN WHEREAS, the TOWN OF ORO VALLEY is a political subdivision of the State of Arizona, and pursuant to Article 13, Section 7 of the Arizona Constitution, is vested with all rights, privileges, benefits, and is entitled to the immunities and exemptions granted municipalities and political subdivisions under the Constitution and laws of the State of Arizona and the United States; and WHEREAS, the Town requested a professional engineering service to develop a groundwater action plan; and WHEREAS, the Oro Valley Water Utility requested Statements of Qualifications from multiple engineering firms, and based on the project understanding, approach, project team and capabilities, staff selected Brown and Caldwell; and WHEREAS, it has been determined that it is in the best interest of the Town to enter into this Contract, attached hereto as Exhibit 2 and incorporated herein by this reference, with Brown and Caldwell, and that Mayor and Council of the Town of Oro Valley, authorize and approve the Contract. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that the Contract (attached hereto as Exhibit;2) between the Town of Oro Valley, Arizona, and Brown and Caldwell is authorized to be signed. BE IT FURTHER RESOLVED that the Mayor and any other administrative officials of the Town of Oro Valley are hereby authorized to take such steps as are necessary to execute and implement the terms of the Contract. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 6th day of August , 20 03 . TOWN OF ORO VALLEY Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: Kathryn Cuvelier, Town Clerk Mark Langlitz, Town Attorney • r til V� • \\ r , - -.., ,/ ,-, 0 -,,t,---,;,;,.'4.iiti-Mi-e ,, ,, • illi411 ,.., -.,- ', illik. 4 ''''.--,:,, _ - _ _, ' '-'- --'414101041.•ii, Ai • 7r1��1 ` , ~• TOWN OF ORO VALLEY ORO VALLEY WATER UTILITY DEPARTMENT 11,000 N La Canada Drive ORO VALLEY, AZ 85737 (520) 229-5000 CONTRACT AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES PROJECT TITLE: Groundwater Action Plan PROJECT NO.: OV 20-04-03 This contract is made and entered into by and between the Town of Oro Valley, a municipal Corporation (the "Town") and Brown and Caldwell (the"Engineering Consultant"). WITNESSETH: WHEREAS, the Mayor and Town Council/Town Manager of the Town of Oro Valley are authorized and empowered by the revisions of the Town Code to execute contracts for Professional Services. NOW THEREFORE, for and in consideration of the mutual covenants and conditions hereinafter contained, it is agreed by and between the Town and the Engineering Consultant as follows: SECTION I—DESCRIPTION OF PROJECT This project: See Exhibit 3 attached. SECTION II—SCOPE OF SERVICES See attached scope of work from Brown and Caldwell Engineering dated July 7, 2003. Eng Contract Prof Services OVWU 102202 4:15:30 1 SECTION III—PAYMENT SCHEDULE f'he negotiated fee process was utilized for this contract. For services described in Section II of this Agreement, the Town shall pay the Engineering fee as negotiated for thirty nine thousand seven hundred forty six and 00/100 ($ 39346.00). Payment shall be made monthly on the basis of progress reports. An Application and Certification for Payment Sheet must be provided. Engineering Consultant must provide a clear, detailed invoice reflecting items being billed for, a summary sheet showing percentage of work completed to date, amount/percent billed to date and current status of all tasks within the project with backup support documentation. Work schedule updates will be included in the monthly progress payment reports. SECTION IV—PERIOD OF SERVICE Following receipt of a Notice to Proceed with the work, the Engineering Consultant shall complete all services described in Section II within 42 calendar days after Notice to Proceed is issued by the Town. In the event delays are experienced beyond the control of the Engineering Consultant, the completion date may be extended by mutual agreement between the Town and the Engineering Consultant. SECTION V—APPROVALS All work shall be subject to approval by the Oro Valley Water Utility Director or his designee. Engineering Consultant agrees to exercise the skill and care which would be exercised by professional engineers performing similar services at the time and in the locality. If failure to meet these standards results in faulty work, Engineering Consultant shall undertake at its own expense the corrective adjustments or modifications. SECTION VI—REPORTING Written monthly reports, together with updated work schedules, will be made by the Engineering Consultant in the format prescribed by the Town. These reports will be delivered to the Town no later than the fifth day of each month. When requested by the Town, the Engineering Consultant will attend Council meetings and provide finished documents including correspondence, supporting charts, graphs, drawings and colored slides for Council action. SECTION VII—LIABILITY See Attachment A SECTION VIII—AMENDMENTS Whenever a change in the scope of work is determined to be necessary,the work will be performed in accordance with the Contract provided. Before a change in the scope of work is started, a Change Order(s) shall be executed by the Town and the Engineering Consultant. Additions to, modifications of or deletions from the project may be made and the compensation to be paid to the Engineering Consultant may be adjusted accordingly by mutual agreement of the contracting parties. It is agreed that no claim for extra work by the Engineering Consultant will be allowed by the Town except as provided, nor shall the Engineering Consultant do any work not covered by this agreement unless the work is authorized through a Change Order. All additional work, when authorized by executed Change Order(s), shall be compensated for by a fee as mutually agreed upon by the Town and Contractor. The aggregate total of any Change Order(s)shall not exceed 20%of the original Agreement unless specifically authorized by the Town Council in writing. Eng Contract Prof Services OVWU 102202 4:15:30 2 SECTION IX—TERMINATION The Town and the Engineering Consultant agree to the full performance of the covenants in this Agreement, except that the Town reserves the right, at its discretion, to terminate or abandon the service provided for in this Contract or terminate or abandon any portion of the project for which services have been performed by the Engineering Consultant as follows: A. In the event that the Town terminates or abandons the services or any part of the services provided, the Town shall notify the Engineering Consultant in writing and, immediately after receiving such notice, the Engineering Consultant shall discontinue advancing the work under this Contract and shall proceed to close operations. B. Upon termination or abandonment, the Engineering Consultant shall deliver to the Town all drawings, notes, calculations, sketches and other materials entirely or partially completed, together with all unused materials supplied by the Town. C. The Engineering Consultant shall apprise the work he has completed and submit his appraisal to the Town for evaluation. D. The Engineering Consultant shall receive as compensation for services performed through the date of such termination or abandonment, a fee for the percentage of work actually completed. This fee shall be a percentage e of the Engineering Consultant fee described in this Contract under Section III and shall be in the amount mutually agreed to between the Engineering Consultant and the Town. The Town shall make this final payment within sixty (60) days after the Engineering Consultant has delivered the last of the partially completed items. SECTION X—LIQUIDATED DAMAGES If the work to be performed by the Engineering Consultant under Section II of this Agreement is not timely completed,the Engineering Consultant shall pay to the Town $500.00 as liquidated damages for each day the work remains incomplete after the scheduled completion date. This amount is agreed upon because of the impracticability and extreme difficulty of ascertaining the actual damages the Town would sustain. The scheduled completion date for terminating liability for liquidated damages shall be 42 consecutive days from the effective date of Town's Notice to Proceed to Engineering Consultant. For the purpose of determining applicability of liquidated damages (Section X), completion time shall be extended only if delay in completion of the work by the Engineering Consultant results from an unforeseeable cause beyond the control and without the fault or negligence of the Engineering Consultant. SECTION XI—ARBITRATION OF DISPUTES Any dispute arising under this contract that is not settled by the Town and the Engineering Consultant may, upon mutual agreement of the parties,be decided by an Arbitration Board composed of a representative of the Town, a representative of the Engineering Consultant and a representative mutually acceptable to the Town and the Engineering Consultant. The Town, however, reserves its rights as set forth in Arizona Revised Statutes, Title 12. The Engineering Consultant shall continue to render all services requested in this Contract without interruption, notwithstanding the provisions of this section. Nothing herein shall be deemed to require arbitration except at the Town's discretion. Eng Contract Prof Services OVWU 102202 4:15:30 3 SECTION XII—OWNERSHIP OF DOCUMENTS All documents including, but not limited to, tracings, drawings, original mylars, estimates, field notes, investigations, design analysis sis and studies which are prepared in the performance of this Contract are to remain the property of the Town. The Engineering Consultant shall furnish the Town, upon request, originals or copies of technical specifications and copies of all documents listed above. The Engineering Consultant shall endorse by his professional seal all plans and engineering data furnished by him. SECTION XIII—NO KICK-BACK CERTIFICATION The Engineering Consultant warrants that no person has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission,percentage,brokerage or contingent fee; and that no member of the Town Council or any employee of the Town has an interest, financial or otherwise, in the Engineering Consultant firm. For breach or violation of this warranty, the Town shall have the right to annul this Contact without liability or, at its discretion, to deduct from the Contract Price or consideration, the full amount of such commission, percentage, brokerage or contingent fee. SECTION XIV—CONFLICT OF INTEREST This Agreement is subject to the provisions of A.R.S. § 38-511 which provides in pertinent part that the state, its political subdivisions or any department of either may, within three years after its execution, cancel any contract, without penalty or further obligation, made by the state, its political subdivisions, or any of the departments or agencies of either if any person significantly involved in initiating, negotiating, securing, drafting or creating the Agreement on behalf of the state, its political subdivisions or any of the departments or agencies of either is, at any time, while the Agreement or any extension of the Agreement is in effect, an employee or agent of any other party to the Agreement in any capacity or a Contractor to any other party to the Agreement with respect to the subject matter of the Agreement. SECTION XV—ASSIGNMENT This Contract shall not be assignable except at the written consent of the parties, and it shall extend to and be binding upon the heirs, executors, administrators, successors, and assigns of the parties. The Engineering Consultant may assign money due to him under terms of this Contract to a banking or lending institute. The Town shall assist the Engineering Consultant in performing the assignment by testifying to the progress of the work as may be required. N Eng Contract Prof Services OVWU 102202 4:15:30 4 r` rii IN WITNESS WHEREOF, the parties have hereunto subscribed their names this day of , 20 . TOWN OF ORO VALLEY: ENG P i r RING CO : IL ifi : By: ByArdigaill / Mayor President Date: Date: -t -a —3 A - *-- : (If Corporation) 4 :,,/A„,,,A,,__, Secretary ATTEST: WITNESS (If individual or Partnership) Town Clerk APPROVED AS TO FORM t tr)„, j r z f L.-k) 1,/,),/-' it.'-i f ,C.,..D fkv-,3)r Towia Attorney s .t- T Date: o '.;i State of Arizona ) ) ss. County of ) SUBSCRIBED AND SWORN before me this day of , 20 by , who is known to me or has satisfactorily been identified as the President, and by who is known to me or has satisfactorily been identified as the Secretary, both as duly authorized agents to sign on behalf of to bind and obligate the Engineering Consultant. Notary My Commission Expires: Eng Contract Prof Services OVWU 102202 4:15:30 5 Jul-18-03 11:16am From-BROWN AND CALDWELL 5207912738 7-078 P.002/002 F-712 fJ U RAT' — ,. & ,•^: -..' -��c:���� 7 .z-'. .- :c,��:_ �.k:•`-�' 4-:0 c4 '' .State/Commonwealth of 1cAlat- rn 1 a-.^-- ss. '� r Countyof _ ��ro 0.0.--,c-i-o___ „1 and sworn to (or affirmed) before me Subscribed � ttic. l 3 , by 1this 1� day of I1 Year , Date '�I (1) OA a e k A _J, ,, JULIE WEATHERS Name,of -If or 01 I 207=_` CommiaSion 11355449 - 2 ''j` c� _ Public California ( ) k . I Q� ;=- ,,...:.-;--i'll Notary r .- Nano of Signor '2 • ,,--s ik, _ ��-:�f cantta cots tGountyr C.ornrn,Expires WY 6.2006 I I ...46._ _ ' - r . - 4 SIgn�lure of Notary Public ' 1 e, -_�� Other trod Inlotm�t(on(Printed Name of Notary.Residence,ctc.� ' (, F��acc Notary 5t�a�and/or Any stamp Above R. .I (, i OPTIONAL - I THUMBPRINT' ' RIGHT aroltrial INT � valuable to persons I,' Though the information in this section is not required by law, it may proveof OF.SIGNER#2 • relying on the document and could prevent fraudulent removal and reattachment of this form to Top of tnumb here Top of thumb here pi another document. II N• Description of Attached Document< Title or Type of Document: _ • . Number of Pages: k,, � Document Date: - °� It r-,:i IQ, Signer(s) Other Than Named Above: - - Call 10 -;f` `t`�?:'� Z'`Cx, G; _ .c._ Reorder: {1-800-876-�(1-800-576-61327)7� '-•--- -- -2402 item‘15914r. 11-FrOe 1-800 US NOTARY ®7gQ9 National Notary A::ociation-9350 D9 Solo Aga•,P.O.Dox 2e02�Ch�tSWOrdI,CA 91313 ATTACHMENT A The Engineering Consultant agrees to obtain insurance coverage of the types and amounts required consistent with the coverage limits shown below. Coverage Afforded Limits of Liability Workmen's Compensation Statute Employer's Liability $100,000 Comprehensive General $1,000,000-Bodily Injury Liability Insurance Combined Single Limit (including blanket contractual $100,000 Property Damage and premises/operations) Professional Liability Insurance $500,000(Minimum) Combined Single Limit The Engineering Consultant will provide satisfactory certificates on the required insurance coverage before beginning work. All policies will contain an endorsement providing that written notice be given to the Town at least thirty (30) calendar days prior to termination, cancellation or reduction in coverage policy. Insurance policies shall remain in force until all work has been completed and the completed project has successfully fulfilled its warranty period. If a policy does expire during the life of the Contract,,a renewal certificate of the required coverage must be sent to the Town of Oro Valley not less than five (5) workdays prior to expiration date. Each certificate shall include project description,project number and the signed acknowledgement of the insurance company. The Town of Oro Valley will be included as an additional insured on all policies except Worker's Compensation and Professional Liability. Policies for General, Automobile, and Excess Liability are primary over any insurance available to the Town and as to any claims resulting from the Contract,it being the intention of the parties that the insurance policies so effected shall protect both parties and be primary coverage for any and all losses covered by the described insurance. In regard to Professional Liability, Engineering Consultant agrees to indemnify, defend, and save harmless the Town of Oro Valley, its Mayor and Council, appointed boards and commissions, officials, officers, employees, individually and collectively, from all losses, claims, suits, actions, payments and judgments, demands, expenses, attorney's fees, defense costs, or actions of any kind and nature resulting from personal injury to any person, including employees of the Engineering Consultant or of any subcontractor employed by the Engineering Consultant(including bodily injury and death) or damages to any property, arising or alleged to have arisen solely out of the negligent performance of the Engineering Consultant for the work performed. Engineering Consultant agrees to indemnify, defend and hold harmless the Town of Oro Valley, its Mayor and Council, appointed boards and commissions, officials, officers,employees,individually and collectively, against any an all claims arising out of errors, omissions or negligent acts in the performance of services by the Engineering Consultant. The amount and type of insurance coverage requirements set forth in the Contract will in no way be construed as limiting the scope of indemnity in this paragraph. In regard to General,Automobile,and Excess Liability,the Engineering Consultant agrees to indemnify, defend and save harmless the Town of Oro Valley, its Mayor and Council, appointed boards and commissions, officials, officers, employees, individually and collectively from all losses, claims, suits, actions,payments and judgments, demands, expenses, attorney's fees, defense costs, or actions of any kind and nature resulting from personal injury to any person, including employees of the Engineering Consultant or any subcontractor employed by the Engineering Consultant (including bodily injury and death) or damages to-any property, arising or alleged to have arisen out of the negligent performance of the Engineering Consultant for the work to be performed hereunder, except any injury or damages arising out of the sole negligence of the Town, its officers, agents or employees. IT IS THE INTENTION OF THE PARTIES to this Contract that the Town of Oro Valley,its Mayor and Council, appointed boards and commissions, officials, officers, employees, individually and collectively, are to be indemnified against their own negligence unless and except that negligence is found to be the sole cause of the injury to persons or damages to property. The amount and type of insurance coverage requirements set forth in the Contract will in no way be construed as limiting the scope of indemnity in this paragraph. • Eng Contract Prof Services OVWU 102202 4:15:30 6 • Certificate of Insurance 1 of 1 #S64059/M62738 Agency Name and Address: THIS CERTIFICATE IS ISSUED AS A MATTER OF Professional Practice INFORMATION ONLY AND CONFERS NO RIGHTS UPON Insurance Brokers, Inc. • THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES 10 California Street NOT AMEND, EXTEND OR ALTER THE COVERAGE Redwood City, CA 94063-1513 AFFORDED THE POLICIES LISTED BELOW. Insureds Name and Address: Companies Affording Policies: A.Greenwich Insurance Company Brown and CaldwellB.X L Specialty Insurance Company 201 North Civic Drive, Suite 115 c. Walnut Creek, CA 94596 D. E. F. COVERAGES:THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN.THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS,AND CONDITIONS OF SUCH POLICIES. TYPE OF INSURANCE POLICY NUMBER EFF.DATE EXP.DATE POLICY LIMITS A GENERAL LIABILITY GEC000166203 03/26/03 03/26/04 General Aggregate: $2,000,000 0 Commercial General Liability Products-Com/Ops ❑ Claims Made Aggregate: $2,000,000 ® Occurrence Personal and Adv. Injury:$1,000,000 ❑ Owner's and Contractors Each Occurrence: $1,000,000 Protective Fire Dmg.(any one fire): $1,000,000 A AUTO LIABILITY AEC000166303 03/26/03 03/26/04 Combined Single Limit: $1,000,000 0 Any Automobile Bodily Injury/person: $0 ❑ All Owned Autos Bodily Injury/accident: $0 ❑ Scheduled Autos Property Damage: $0 EI Hired Autos El Non-owned Autos ❑ Garage Liability EXCESS LIABILITY Each Occurrence: ❑ Umbrella Form Aggregate: ❑ Other than Umbrella Form B WORKERS' WEC0014189 06/01/03 03/26/04 Statutory Limits COMPENSATION Each Accident: $1,000,000 AND EMPLOYER'S . Disease/Policy Limit: $1,000,000 LIABILITY Disease/Employee: $1,000,000 Per Claim $1,000,000 A PROFESSIONAL PEC000000501 05/31/03 05/31/04 LIABILITY* Aggregate $1,000,000 $0 Description of Operations/Locations/Vehicles/Restrictions/Special items: ALL OPERATIONS OF THE NAMED. GENERAL LIABILITY AND AUTOMOBILE LIABILITY ONLY:TOWN OF ORO VALLEY IS NAMED AS ADDITIONAL INSURED BUT ONLY AS RESPECTS LIABILITY ARISING OUT OF THE NAMED INSUREDS OPERATIONS IN GROUNDWATER ACTION PLAN, PROJECT 91316.003. SEE ADDTIONAL INSURED ENDORSEMENT ATTACHED. / *Written at aggregate limits of liability not less than amount shown. Certificate Holder: THE AGGREGATE LIMIT IS THE TOTAL INSURANCE AVAILABLE FOR CLAIMS PRESENTED WITHIN THE POLICY FOR ALL OPERATIONS OF THE INSURED. CANCELLATION: 0-04 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELED BEFORE THE EXPIRATION Oro Valley Water Utility DATE THEREOF,THE ISSUING COMPANY,ITS AGENTS OR REPRESENTATIVES WILL MAIL 30 11000 N. La Canada Drive DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,EXCEPT IN Oro Valley, AZ 85737 THE EVENT OF CANCELLATION FOR NONPAYMENT OF PREMIUM IN WHICH CASE 10 DAYS NOTICE WILL BE GIVEN. Authorized Representative: 07/11/03 cc: "". GREENWICH INSURANCE COMPANY Insured: Brown & Caldwell Policy: GEC000166203/AEC000166303 Effective: 03/26/03—03/26/04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ CAREFULLY This endorsement modifies insurance provided under the following GENERAL LIABILITY AND AUTO LIABILITY POLICY ADDITIONAL INSURED Town of Oro Valley TYPE OF OPERATION/PROJECT LOCATION ,.I Groundwater Action Plan, Project#91316.003 (If no entry appears above,information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) WHO IS AN INSURED(Section II)is amended to include as an insured the person or organization shown in the Schedule,but only with respect to liability arising out of "your work"performed for that insured by or for you. PRIMARY: With respect to claims arising out of the operations of the Named Insured, such insurance as afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the Additional Insureds. NOTICE OF CANCELLATION: • 1. If we cancel this policy for any reason other than non-payment of premium,we will mail written notice at least 30 days before the effective date of cancellation to the Additional insured on file with the Company. 2. If we cancel this policy for non-payment of premium,we will mail written notice at least 10 days before the effective date of cancellation to the Additional Insureds on file with the Company. SEVERABILITY: A Severability of Interest Clause is included in this policy. The referenced policies do not exclude explosion,collapse,underground excavation hazards or removal of lateral support. The General Aggregate Limits of Insurance in the referenced policii pply separately to this project. Professional Practice Insurance Brokers,Inc. Authorized Representative July 11,2003 EXHIBIT #3 J�-LEY,q,�! o ZQ oQ- £3 -"07.°:1-b% y` DE Engineering Proposal -110 South Church Avenue Suite 2300 Tuscon,Arizona 85701 Tel: (520)624-5744 Fax: (520)791-2738 ' www.brownandcaldwell.com July 7, 2003 BROWN AND ti CALDWELL Mr. Robert Jacklitch Oro Valley Water Utility • s 11000 North La Canada Drive Oro Valley, Arizona 85037 29-03-91316003 Subject: Proposal to Develop a Groundwater Action Plan, Oro Valley Water Utility, Oro Valley, Arizona. Dear Mr. Jacklitch: Brown and Caldwell (BC) is pleased to submit this proposal to the Oro Valley Water Utility (the "Utility") to develop a groundwater action plan (GAP). The purpose of the'GAP is to develop an optimal strategy to improve the Utility's well field pumping capacity to meet current and future potable water demands while improving system reliability and minimizing capital and operational costs. Brown and Caldwell's experience has shown that the development of a GAP has the potential for saving the Utility thousands of dollars in capital and operational costs and provides an objective road map to meet future capacity needs. The GAP will be developed in concert with recommended infrastructure improvements and information presented in the 2003 Water Master Plan recently completed by WestLand Resources. Recommended actions may include rehabilitation of existing wells (deepening; brushing, dry icing and bailing; addition of column pipes; and/or upgrading of pump equipment),'well replacement -and/or well abandonment. To form the basis of the GAP, a prioritization matrix analysis will be performed on a selected set of criteria that affect the current and potential utility of each existing well site. Optimal new well sites may also be identified, if required, to meet pressure zone capacity requirements. The following scope of work describes the recommended tasks to develop a comprehensive GAP: SCOPE OF WORK Task 1 —Project Management/QA/QC This task will be dedicated to project management tasks associated with coordinating with Oro Valley staff to maintain project scope and schedule, p:\oro valley\oro valley 2003 proposals\ov-gap-propOl.doc\7/9/2003\bs P e r n vi v» o v, t a P+ 0 r • Mr. Robert Jacklitch July 7, 2003 Paget kickoff and two interim review meetings, and presentations of the GAP to Utility staff and to the Oro Valley Water Commission. In addition, this task includes quality assurance/quality control (QA/QC) of all work and deliverables. Task 2— Well Field Condition Evaluation This task will be dedicated to evaluating the current condition of all wells of the Utility's well field and will consist of the following subtasks: Subtask 2.1 —Well Inventory and Well Data Compilation This subtask will consist of compiling a well inventory and available well data. The well inventory will include all active and inactive Utility water supply wells as well as other exempt and non-exempt water supply wells owned and operated by others within a half-mile distance of the Utility's service area. Well data will include well construction specifications; type of pump and motor installed; diameter and length of column piping; static and pumping water level depths; and aquifer and pump test information. Information on monthly power consumption and quantity of groundwater produced provided by the Utility will be used to estimate production operational costs on a well by well basis. Current permitted quantity of groundwater that can annually be produced from each well based on Arizona Department of Water Resources (ADWR) well impact/well spacing rules will also be compiled. Current and projected water demands of each pressure zone will be compiled based on the water master plan recently updated by WestLand Resources and will form the basis of the requirements of the GAP. Subtask 2.2—Well Assessment Each active and inactive well site will be visited by Brown and Caldwell hydrologists to assess the general condition of the wells and layout of the well.sites. Currently the Utility has 24 active wells and 5 inactive wells. Site visits will be made in conjunction with a representative of the Utility with knowledge of operations of the wells. Current well capacity, site coordinates using Geographical Positioning System (GPS) instruments, and sand production will be measured or evaluated for each well site. A digital photograph will be taken of each well. A generalized site layout diagram will be compiled for each well site based on observations made during the well site visit and property boundary information provided by the Pima County Assessor's office. It is assumed that all well site visits and assessments can occur over three 8-hour working days. Task 3—Hydrogeologic Conditions Assessment This task will be dedicated to assessing the hydrogeologic conditions of the aquifer developed by the Utility's wells field to evaluate current and potential utility of each well site based on p:\oro valley\oro valley 2003 proposals\ov-gap-prop.doc\7/7/2003\rcb Mr. Robert Jacklitch July 7, 2003 Page 3 hydrogeologic considerations. This task will consist of the following subtasks: Subtask 3.1 —Hydrogeologic Mapping Update This subtask will be dedicated to updating hydrogeologic mapping of the Utility's service area. Hydrogeologic data presented in the E-Zone Well Siting Study report prepared by Brown and Caldwell in 2001, and Assured Water Supply Hydrology Report for the Oro Valley Water Utility prepared by Brown and Caldwell in 2002, will be updated. Geographic Information System (GIS) software will be used to map hydrogeologic data. Depth to water, water level elevation, base altitude and saturated thickness of the upper Tinaja beds, specific capacity and hydraulic conductivity of the upper and lower Tinaja beds will be updated based on new hydrogeologic information. Derivative hydrogeologic maps will be prepared based on these updated maps. Transmissivity map will be prepared based on distribution of hydraulic conductivities and saturated thicknesses of the upper and lower Tinaja beds assuming a total saturated thickness of 500 feet. (This value is approximately the typical aquifer thickness penetrated by many high capacity wells drilled in the area.) Theoretical specific capacity values will be calculated at all existing well sites to estimate the potential increase in capacity that maybe realized if existing wells are deepened or replaced. An average well efficiency (ratio of water level drawdown in the aquifer just beyond the well bore to water level drawdown in the well) will be assumed based on well efficiencies reported from analyses of step-rate pump tests performed on a number of high capacity wells recently completed for the Utility. Subtask 3.2—Well Interference and Well Impact Evaluations This task will utilize the groundwater flow model developed by Brown and Caldwell for the Assured Water Supply Hydrology Report for the Oro Valley Water Utility to evaluate water level drawdown interference on each Utility well resulting from pumping neighboring Utility and non- Utility water supply wells. Site coordinates measured in Task 2.2 will be used to relocate Utility wells within the groundwater model. Non-Utility well locations will be based on site coordinates provided by ADWR (center of quarter, quarter, quarter sections [10 acres]). Percent of total simulated drawdown will be calculated for each well resulting from the pumping of the well itself, other Utility wells, and other non-Utility water supply wells that produced greater than 2 acre-feet per year in 2000. Well impact evaluations will estimate maximum discharge rates that can be permitted for each existing well site based on ADWR well impact/well spacing rules. Groundwater flow equations (single well Theis) will be used to the estimate the maximum flow rate that may be permitted at an existing well site given the calculated 10 feet drawdown radii to the distance to the nearest p:\oro valley\oro valley 2003 proposals\ov-gap-prop.doc\7/7/2003\rcb Mr. Robert Jacklitch July 7, 2003 Page4 non-Utility water supply well. Transmissivity of each well site will be based on values mapped in Task 3.1. Subtask 3.3—Well Drought Study This task will utilize the groundwater flow model developed by Brown *and Caldwell for the Assured Water Supply Hydrology Report for the Oro Valley Water Utility to evaluate the relative risk of declining capacities of water supply wells resulting from a prolonged drought (below average groundwater recharge). Current drought conditions have resulted in the decline in capacity of some wells because of declining water levels. Model runs will be conducted with below average recharge at mountain front and stream channel areas. Magnitudes of water level - drawdowns at existing wells will be compared with average recharge conditions to evaluate the relative impacts of declines in well production resulting from a prolonged drought. Task 4— Groundwater Action Prioritization and Reporting This task will be dedicated to prioritizing groundwater actions based on analyses of all data collected and assessed, and to document the GAP. This task will consist of the following subtasks: Subtask 4.1 —Prioritization Matrix Analyses On the basis of a set of hydrogeologic, regulatory, operational, and infrastructure criteria identified by the Utility, Brown and Caldwell will perform a prioritization matrix analysis. Based on the relative importance of each criterion as identified by the Utility, each criterion will be assigned a multiplier. The multiplier provides a weighted value to each criterion, and assigns the appropriate degree of importance to it, which can be considered in the overall ranking of each existing well site. For example,pumping cost of groundwater from a,particular location may be considered less important than the production potential at the,location. This is because the additional energy cost of pumping may be far less than the additional cost of installing new wells to meet water demands resulting from a poor producing site. Geographic Information System (GIS) software will be used ta evaluate multiple criterion simultaneously. Subtask 4.2—Report Preparation This task will be dedicated to preparing the GAP report. The report will present all information compiled and evaluated in all previous tasks. Brown and Caldwell's recommended strategy to improve the Utility's well field pumping capacity to meet current and future potable water demands will be presented. An implementation schedule will be also be presented. Three draft copies of the GAP will be provided to the Utility for review and comment. Three final copies of the GAP will be provided after input from the Utility. p:\oro valley\oro valley 2003 proposals\ov-gap-prop.doc\7/7/2003\rcb Mr. Robert Jacklitch July 7, 2003 Page 5 COST ESTIMATE Compensation for services shall be on a time-and-materials basis based on Brown and Caldwell's 2003 Fee Schedule (Exhibit A). Estimated costs of the proposed work are $ 39,746. The estimated time for completion is within 42 calendar days. Breakdown of costs by task is included in the following table: Total Cost Task 1 —Project Management $ 6,307 Task 2— Well Field Condition Evaluation $ 11,132 Task 3 —Hydrogeologic Conditions Assessment $ 14,069 Task 4 — Groundwater Action Prioritization and Reporting $ 8,238 TOTAL $ 39,746 NOTICE TO PROCEED All work will be performed in accordance with Brown and Caldwell's attached Standard Terms and Conditions (CL-L-TC) dated June 26, 2002 (Exhibit B). To accept this proposal, please sign and date two copies and return one copy to Brown and Caldwell. Thank you for the opportunity to provide these services. We look forward to working with you. If you have any questions concerning the proposed scope of work and cost estimate, please contact Buck Schmidt or myself. Very truly yours, BROWN AND CALDWELL, The' undersigned agrees to the Terms and a California Corporation Conditions of this Letter Agreement attached aceleuci hereto. -; - Town of Oro Valley Water Utility Michael A. Fleury, P.E., DEE Vice President lidetSignature Buck Schmidt Printed Name Project Manager Title BS:rcb Date Attachments: Exhibits A and B p:\oro valley\oro valley 2003 proposals\ov-gap-prop.doc\7/7/2003\rcb . . . ' , . •••.• . ,. . •' ' • -i - • I , •? - _1,1•i ':,-. •"" ••-:_.....-;c4________,;-•s-- --'•••...•••-• '..•:.••: ,...4.: . 7,,-... 0!,#,, ., :-''ei '-!•'•...-.''.•;•.'''' '....* ' ' '-'''. \ '' R14E ..; •'• '''''''''..•'''• 4:•••••'• '''',.‘• ' '. '.1.."..f,4''''''..../\ ,......•,,..,,,-,•0-,..., -...sii.V,t:;'-,..',.:'- :•-•'..; ,''':•'•--• - .*:•,t -,....c. .:N\:•;.... :,..,„;2•. •.' A-4' ,-.,'..R13E 'c.,... '.... 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' ---','2-'f,diit,...--3.:''.,Naafi,"..-,,,I:-.•'-''4 '''".. ...._„„ a MI ,_.,,,..,:t•LAik.,....„,,,,,,,„... 1.5 2 EXPLANATION Site Map 0 0.25 0.5 1 • Oro Valley Wells ailisiL 11611.11- CALDWELL I Water Utility Service Area BROWN AND Tucson,Arizona 1G TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: August 6, 2003 TO: HONORABLE MAYOR& COUNCIL FROM: Bryant Nodine, AICP, Planning and Zoning Administrator SUBJECT: RESOLUTION (R)03-68 AMENDING THE PLANNING AND ZONING COMMISSION RULES AND PROCEDURES BACKGROUND: The rules and procedures for the Planning and Zoning Commission (attached herewith) were last reviewed and modified by the Commission, and approved by the Town Council in 1998. These rules and procedures now need to be modified to comply with three resolutions passed by the Town Council within the last year: (R)02-107 Sets the process for appointment to any Commission, Committee, Board or Task Force. It outlines the process, the criteria for consideration, and it sets term limits. It requires that the Chair, or Vice-Chair if the Chair is up for reappointment, evaluate each member who desires reappointment. Further, it requires each member who will seek reappointment to commit to eight hours of training annually in addition to successful completion of the Citizen Planning Institute. (This is attached as Appendix B of the following resolution.) (R)03-18 Clarifies sections of(R)02-107 related to the term limits and reappointment after serving the maximum number of terms (attached). (R)03-26 Presents policies for site tours (attached). SUMMARY: The following sections present various aspects of the Commission's procedures (attached with highlighted changes) for consideration. Appointment Process The appointment process is not covered in the rules and procedures, except to generally reference the Council procedures. Term Limits The revised rules and procedures include the maximum two term limit adopted by the Council and a change to avoid having the Chair and Vice-Chair of the Commission eligible for reappointment on the same year. Attendance The rules and procedures were revised to provide stricter attendance requirements. These conform to the Council resolution. Officers This section was revised to avoid having the Chair and Vice-Chair of the Commission eligible for reappointment in the same year. TOWN OF ORO VALLEY JOUNCIL COMMUNICATION Page 2 Protocol for Site Tours The protocols adopted by the Council are generally referenced in the revised rules and procedures. Order of Business for Regular Session Meetings This section was revised to add a call to the audience at the beginning of the meeting. PLANNING & ZONING COMMISSION ACTION At the July 1, 2003 meeting, the Commission voted unanimously to recommend approval of the rules and procedures as attached. RECOMMENDATIONS: Staff recommends approval of the revised rules and procedures finding that they conform to the procedures adopted by the Council for boards and commissions. SUGGESTED MOTION: I move to adopt Resolution No. (R)03-68 , amending the]Planning & Zoning Commission Rules and Procedures. ATTACHMENTS: 1. (R)03- 68 2. Proposed Revised Rules and Procedures FAAdmin PZ\P&Z Commission\Rules and Procedures to TC 080603.doc k....)L Planrn‘ra liP Zoni Administrator 467.1 . 4 Community Devel••ment Director / I _./Zi.ig Ai /, 4 Town Manauer RESOLUTION NO. (03)- 68 A RESOLUTION OF THE TOWN OF ORO VALLEY, ARIZONA ADOPTING THAT DOCUMENT KNOWN AS THE "RULES AND OPERATING PROCEDURES, ORO VALLEY PLANNING AND ZONING COMMISSION, AUGUST 6, 2003"AND MAKING SUCH DOCUMENT A PUBLIC RECORD WHEREAS, the Town of Oro Valley has established its own Planning and Zoning Commission and adopted rules and operating procedures therefor by Resolution(R)91-41; and, WHEREAS, it is necessary to amend the adopted rules and operating procedures to conform to adopted Town Council procedures; and, WHEREAS, the Planning and Zoning Commission has considered that document known as "Rules anderatin Procedures, Oro Valley Planning and Zoning Commission, August 6, 2003" and, at � g its July 1, 2003 regular meeting, adopted and recommended Council approval of same, NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY: That certain document known as the "Rules and Operating Procedures, Oro Valley Planning and Zoning Commission, August 6, 2003" is hereby adopted. Said document is attached herewith and labeled as "Exhibit A" and three copies of same are to remain on file in the office of the Town Clerk, and, further, said document is hereby declared to be a public record. PASSED AND ADOPTED bythe Mayor and Council of the Town of Oro Valley this 6th day of August, 2003. TOWN OF ORO VALLEY,ARIZONA Paul H. Loomis, Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Mark J. Langlitz, Town Attorney RULES AND OPERATING PROCEDURES ORO VALLEY PLANNING AND ZONING COMMISSION 3,J-une4,4998August6, 2003 1. ORGANIZATION 1.1 Membership The Planning and Zoning Commission shall be composed of a total of seven members who shall be residents of the Town. The Town Council shall appoint the members.in accordance .......... with....:procedures....adopted...b.y.t e.Coupcil. All members shall serve at the will and pleasure of the Town Council. Appointments shall be for a period of two years each ending on June 3 0th, with terms of members so staggered that the terms of no more than four members shall expire in any one year. No.member shall.serge more tw:o consecutive.two-year terms (\not including any time served to fill a vacancy. Vacancies for any reason shall be filled by appointment by the Council for the remainder of the unexpired term. The term of all members shall extend until their successors are appointed-- 1.2 Attendance ............................................................................................. If a member misses three consecutive regular meetings or five meetings within a year, a letter of inquiry requesting a response may shall be sent by the ChairmanSecretary to the ......................... ................................ Commission. If the response received is indicative of a continuation of frequent absences, the Planning and Zoning Commission may request that the Town Council appoint a new person to complete the term. the Council with the facts as to th-e adoption o`f any such report or recommendation and shall the Town Council may request. 1.23 Officers The Planning and Zoning Commission shall elect a Chairman and Vice-Chairman from among its own members in September of each year who shall serve for one year. The Chairman and Vice-Chairman should be on alternate appointment schedules to avoid both reaching reappointment or term limits.at the same time. The Chairman shall preside at all ............... ... ... .............................................................................. meetings and exercise all the usual rights, duties and prerogatives of the head of any similar organization. The Vice-Chairman shall perform the duties of the Chairman in the absence or disability of the Chairman. If both Chairman and Vice-Chairman are absent from a meeting, the senior member of the Commission shall preside. Vacancies in these offices created by any cause shall be filled for the unexpired term by the Town Council. 1.34 Secretary The Town Council shall designate the Planning and Zoning Administrator to act as Secretary to the Commission. It shall be the duty of the Secretary or his or her designee to conduct all official correspondence of the Commission, send out all notices required by law, ordinance or these rules of procedure; to perform all the customary duties of the office; to be the custodian of the records of the Commission; to supervise the clerical work and technical preparations necessary to the disposition of business before the Commission; and to perform all other duties required by law, ordinance or these rules of the Commission. 1.45 Legal Counsel The Town Attorney, or his or her designated representative, shall provide legal advice for the Commission except when a conflict of interest or other legal bar to representation arises. The Town Attorney, or his or her designated representative, may decline representation if a conflict of interest arises. 2. MEETINGS 2.1 Regular Meetings Regular meetings of the Planning and Zoning Commission shall be held at the Oro Valley Town Hall on the first Tuesday of each month and shall be duly noticed, in accordance with Arizona Revised Statutes, as to exact time. If it is necessary to change the location or the time of the meeting, a notice of such change shall be posted at the Town Hall and other locations for posting of public notice as set forth in the Town's posting procedures. 2.2 Special Meetings Special meetings for good cause may be held by the Commission on call of its Chair or of a quorum of members, which call shall be filed with the Secretary, or as may be scheduled by a majority of the members at any previous meeting. If the Chairman is unavailable, the Vice-Chairman can call a special meeting. At least 24 hours notice of the meeting shall be given to each member of the Commission. 2.3 Public Meetings All meetings and hearings of the Commission, except Executive Sessions, shall be open to the public. Any action calling for a formal vote shall take place only at a public meeting. 2.4 Site Inspections The Secretary shall conduct a site inspection for the Planning and Zoning Commission members on all rezonings and other matters deemed appropriate by the Chairman. Planning and Zoning Commission members who are unable to attend the group site inspection may visit the site individually. The conduct and notices of such inspections shall be as provided by law...and b.y..a0pte ..Coppc.il...prpecc urps. ...... ...... .... 2.5 Quorum and Voting Four members shall constitute a quorum. The affirmative vote of a majority of the members voting shall be required for passage of any matter before the Planning and Zoning Commission. The minutes of the meetings shall reflect the "ayes" and "nays" cast on a particular measure, as well as the rationale for the majority vote and the names of those members who vote in the minority. If absent, or if failing to vote, the minutes shall indicate that fact. If a member declares a conflict of interest relative to a particular issue, he will abstain both from voting and from deliberations of the matter in question. The Commission shall direct staff to prepare an update to the Council on all items continued more than 35 days, indicating why they were continued and when they are expected to be considered next by the Commission. 2.6 Zoning Code Amendments Any member of the Planning and Zoning Commission, or the Planning and Zoning Commission as a whole, may propose changes to the Zoning Code and such will be set for public hearing. 2.7 Order of Business or Agenda The order of business shall be as follows: A. Roll call -Roll is called by the Secretary. A quorum must be present to transact business B. Reading and approval of minutes of previous meeting(s) C. Call to the Audience ..................................................................................................... D. Unfinished business DE. Hearing of applications €F.Reports FG. Resolutions GH. Communications and miscellaneous business 3. OFFICIAL RECORDS 3.1 Definition The official records shall include these rules and regulations, and the minutes of the Commission,together with all findings, decisions and other official actions and records. 3.2 Files -Retention All applications and other matters coming before the Commission shall be filed in the Town Planning Department office in accordance with that department's general file system. The Planningand ZoningDepartment shall keep all official records as provided by the Planning p and Zoning Records Retention Schedule. The Secretary shall keep a permanent file of all plats, maps, charts, reports, resolutions, notices, correspondence or other matters filed with, or issued by, the Commission. 4. RULES AND AMENDMENTS 4.1 Amendment Procedure Amendments to these rules may be made by the Commission and approved by the Town Council provided any such amendment is proposed at preceding meeting, or is submitted in writing at a prior meeting of the Commission, and is recorded in the minutes of such meeting or meetings. Amendments adopted as above shall become effective at the next regular meeting of the Commission. APPROVED by the Planning and Zoning Commission this 5th (........................day of Rine .A.u�ust...............,-1-99820U3. Dennis DouglasBill. Moody, Chairman APPROVED by the Oro Valley Town Council this 3rd 6..................day of June 1 ugust , ........................ Cheryl SkalskyPaul H:. Loomis, Mayor F:\Admin PZ\P&Z Commission\Commission Rules and Procedures 080603.doc TOWN OF ORO VALLEY OUN CIL COMMUNICATION MEETING DATE: August 6, 2003 TO: HONORABLE MAYOR & COUNCIL FROM: Bryant Nodine, AICP, Planning and Zoning Administrator SUBJECT: FISCAL YEAR 2003-2004 PLANNING AND ZONING WORK PLAN SUMMARY: Annually, Planning the & Zoning Commission prepares and adopts a work plan. The Work Plan (per the Zoning Code Article 1-402A) coordinates Town staff work regarding development review, land use plans, and Zoning Code amendments by listing specific projects, their status, and the recommended priority for completion. Town Council adoption of the plan will provide staff with direction and priorities for completing specific work tasks. WORK PLAN: A copy of the proposed Work Plan is attached as Exhibit A. The fields and abbreviations in the Work Plan are explained on the first page. The priorities shown are those recommended by staff. In the last fiscal year staff completed a number of key projects as shown in Exhibit B. The proposed Work Plan ovides for the completion of those projects that are substantially completed, includes some of the projects that we were not able to address last year, and includes new projects to implement the adopted Update 2020 General Plan. As noted in the work plan, we will not be able to complete all of the projects shown, but are including them so the Commission can discuss them and change priorities as needed. PLANNING & ZONING COMMISSION ACTION At the July 1, 2003 meeting, the Commission voted unanimously to recommend approval of the Work Plan. RECOMMENDATION Staff recommends approval of the 2003-2004 Work Plan items and priorities as presented. SUGGESTED MOTIONS I move to approve the 2003-2004 Planning and Zoning Work Plan. OR I move to approve the 2002-2003 Planning and Zoning Work Plan with the following changes: c-4 01- Planning a d Zoning Administrator ATTACHMENTS: 1. 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There were a number of conditions that were included as p approval; preliminary of the a roval• all plat conditions have been addressed. The for this 'project were approved roved and signed by the Town Engineer on June 17, 2003. Improvement Plan SUMMARY: representing Stone Canon LLC (Vistoso Partners), requests approval of a Final Plat for 40 The WLB Group, repres g y � single-family lots. The project site is 90.25 acres. 'oning Code Compliance: Plat complies with the provisions of the OVZCR for single-family subdivision of land. The Final p Rancho Vistoso PAD Requirements: The proposed Final Plat is in conformance with the requirements of the Rancho Vistoso PAD. The proposed density is in conformance with the permitted density of Very Low Density Residential within the PAD and all structures will be at or below the maximum 30-foot height requirements. General Plan Compliance: The Final Plat for Stone Canyon III is in conformance with the Rural Low Density Residential land use designation of 0-0.3 dwelling units per gross acre. RECOMMENDATION: Staff recommends that the Town Council approve OV 12-00-11, Stone Canyon III Final Plat. / SUGGESTED MOTION: , . Canyon III Final Plat. 'oningAdministrator move to approve 012-00-11, Stone Plann � _ . d Administrator Attachments: 1. 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U O.y.V CD of Ol U W N N f0 N o1 N O)A N o ( Uyi- �N--'NAO Nt`NA(1-0Ui=� -c4t W Gi-pU jU ggsl W A; NN W W AO Oa► (nN(,iLlml.,1$ O;W-'Ai0UN4i00UNt is W NO Z C oI t0 0�pl 0�(0 c0 A Cly A� a , V OI 10 ; O(D�DI(+� 0�v(J�of C7� a c0-0�p i W cD W a U�0�0 �N�tD O CTS A JO �f0�O o1 N N U N/0� � a A�o�n tr p Io r4 r4mr,m�rnmmmf mmr*immmnirimmmm mmm�� mmrir*ir*immmmmffririmmrimri� fmmmf f ,] rn N:\185050\NEIGHi1\CANYON\Stone3\FiNALPLAT\ST3-FP3.dwg TOWN OF ORO VALLEY 2 COUNCIL COMMUNICATION MEETING DATE: August 6, 2003 TO: HONORABLE MAYOR & TOWN COUNCIL FROM: Bryant Nodine, Planning & Zoning Administrator SUBJ: Appointment to the Development Review Board SUMMARY: Currently there are two terms on the Development Review Board that will expire June 30, 2003. Using established procedures as outlined in the Town Council Policies and Procedures, an Interview Panel was formed consisting of Council Liaison Bart Rochman, Chairman Jim Vogelsberg, and Senior Planner Bayer Vella. The Interview Panel conducted interviews of three (3) individuals who wished to be either reappointed (or newly appointed) to the Development Review Board. As a result of those interviews, the following two volunteer applications are being forwarded to you for your consideration and appointment. The recommended appointees are as follows: Mr. Al Kunisch (re-appointment) (2 year term) Ms. Conny Culver (appointment) (2 year term) ATTACHMENTS: 1. Volunteer Appointment Applications and/or Request for Re-Appointment letters. SUGGESTED MOTION: I move to re-appoint Mr. Al Kunisch and appoint Ms. Conny Culver to the Development Review Board for terms of two years with their terms expiring June 30, 2005. 6y -, Brdine, P Administrator 74,ta,j1--,A,ce, Brent Sinclair, Community Dev Director C44.--K? ' Chuck Sweet, Town ager 1 .r I 82. 4 A JI.4 -1111 P. ORO VALLEY VOLUNTEER APPOINTMENT APPLICATION Dear Oro Valley Citizen: We appreciate your interest in the Town of Oro Valley. This informational Ruin, when completed,will allow us to quickly process your application. A list describing the Town's Boards and Commissions is attached for your reference. Also attached is Resolution No. (R)02-107,reflecting the procedures surrounding the appointment process to Boards Your application will remain on file for two years from date of receipt. Your supplying this data will greatly assist us in understanding how we can best use your talents and experience. We thank you kindly for volunteering to serve the Town. Please note: No volunteer shall serve on more than one standing Board at any time and must have resided in the Town for 1 year. Please return to the Town Clerk's Office, 11,000 North La Canada Drive,Oro Valley,Arizona 85737. Name etaZii6r (le/4mi/ • Last Number of Years in Oro Valley 2, (Must be a resident of the Town for 1 year). Signature /(, Date g � Please indicate the board or commission you wish to join: ZRO Please list your volunteer services in Oro Valley and with other organizations including any boards or commissions on which you have served: (bogd/cossion,civic, ducatio al,cultural social, etc.) eafreiteir MU/di/it Di A4(I hien a_z d /0 tern /L-edi SZM d (4bi,61,d Wads eon/ Yeznt • How does your previous volunteer service prepare you for the board or commission appointment for which you have a•plied? Please d-scribe an is ue consider-d at a meeting of the Board or Commission for which you are ap+lying. / iwi4bf) r 5,-/ifitox / Have you attended the Citizens Planning Institute? q-e Are you willing to attend? `�'1 Q.• Briefly describe your educational/vocational background. AO/Auitejt, Ell4(42,a,d 41.1/41Zt e, IF DESIRED,ADDITIONAL INFORMATION MAY BE ATTACHED v 1.ownotorovaIie .corn 01/03 Conny K. Culver STATEMENT OF QUALIFICATIONS Top 10 Nationally! Exceeded recommendation goals over four times the national average! . aproven record of in sales and marketing. Key driven Sales and Marketing Professional with - phenomenal results. Ahigh-energy, goals,and the motivation to accomplish functional abilities include developing sales plans,exceeding o f sales team,I will will • • - toplan for the future and achieve goals. As a memberyour You find my abilities are successfully Produce high sales,rapid growth,and solid client relations. SALES/MARKETING • Consistently a top producer • Successfully and consistently increased customer base • Created and implemented innovative and successful marketing and sales strategies • Exceptional abilities in developing and maintaining long-term customer relationships EMPLOYMENT HISTORY McNeil Consumer&Specialty Pharmaceuticals,Pharmaceutical Sales Representative (Nelson Professional Saler51 PDN) November 2001-Present Products: Tyl of Strength,Tylenol PM,Tylenol Sinus, enol Arthritis Pain(Acetaminophen Extended Release),Tylenol Tylenol 8 Hour and St.Joseph 81 mg.Primary eons and OB/GYNFamil Orthopedic Calls:Internal Medicine,Family Medicine,Emergency and Urgent Care, '-meson&Johnson Professional Detail Organization PDO Pharmaceutical and Medical Sales Representative J� 2000-December 2000 Reason for leaving:Division downsizedt Dual Pack(Rx),RhoGAM Rh Immune Globulin(Rx), Products:LifeScan Blood Glucose Monitoring System,Monistat Skin Care,KY Silky and Pepcid AC Aveeno Skin Care,ROC Sk Primary Healthy Woman Supplements, Calls:OB/GYN,Family Practice,Pharmacy,Dermatology and Pediatrics . Division Bayer�Cooke Pharma,Pharmaceutical Sales RepnesentatiVe BayerPharmaceutical and Bayer Consumer Care, y ' (Nelson Professional Sales.PD NI March 1999-May 2000 Reason for leaving: Contract ended low dose aspirin antiplatelet therapy Baycol,cerivastatin sodium,0.4 mg and launch of o.8 mg,Bayer Products: y 1, Primary Calls:Cardiology and Internal Medicine Products: Bayer low dose aspirin management of vascular disease irin antiplatelet therapy and Heart Bar,dietary g Calls:Primary and Family Cardiology,Internal Medicine, y Practice Procter& Gamble Pharmaceuticals,Pharmaceutical Sales Representative (Professional Detailing Network,PDN) March 1999-December 1999 Reason for leaving: Contract ended Alora,Estradiol Transdermal System Macrobid,Nitrofurantoin monohydrate/m.acrocrystals,and Products: Primary calls: OB/GYN,Urology,Family Practice and Internal Medicine EDUCATION Denver Business College,Summa Cum Laude Diploma in Mediation,Center for Dispute Resolution(CDR) nputer Skills: MS Word,Excel,Power Point and Palm-top Windows CE WMMUNITY SERVICE HOA Board of Directors,President Canada Hills Community Association,Board Member Certified Emergency Response Team,Homeland Security Volunteer MAR 2 7 2003 March 27, 2003 Mr. Bryant Nodine Planning & Zoning Administrator Town of Oro Valley 11000 North La Canada Drive Oro Valley, AZ 85737 Dear Bryant: 1 am writing to let you know that I would like to be reappointed to the Development Review Board. My current term will expire in June 30, 2003. I would like to commend you, Bayer, and the staff for the exceptional support provided to the DRB on all of the projects we have reviewed. This support has been indispensable in making it possible to make informed decisions. I would certainly like to be considered for reappointment to the DRB. I feel that I will continue to be an asset to the Board. I take great pride in serving our community and believe that my attendance reflects my dedication. I enjoy seeing the end result of a project, knowing that I had played a part in making it possible. I would greatly appreciate the opportunity to continue to work with you and your staff as a member of the DRB. Very truly yours, Al Kunisch • DISTRIBUTED TO: 6 ;. -y:._• MANAGER ► MAYQR TOWN . 1 -+..�'lvii":.j•- �.r•_.. • FILE '� COUNCIL � A0-3-06474A 4 ORO VALLEY BOARDICOMM1S . •. Tk9THER • i EL) 1 a&i Dear Oro Valley Citizen: rnd We appreciate your interest in the Town of Oro Valley. Enclosed is an informational form which when completed will allow us to quickly process your application. While the information asked for is optional, your supplying the information will greatly assist in an understanding of education, experience and background to allow the best possible use of your talents which you are so kindly willing to provide to the Town of Oro Valley and for which we thank you. Please return to the Town Clerk's Office, 11,000 North La Canada Drive, Oro Valley, Arizona 85737. Name A �� C.• I,b . Last First Middle Home Address C;e_c: Business Address Home Phone Business Phone dumber of Years in Oro Valley ...35,./-73,e A Signa •- Date Please state which board/commission you wish to join and why. 14.4 iej? t.•7121,? C c 4,7 cc's P-4(>?/v A'I,j '14.V4Q CA/J2-I C/17/ JS c y E X.P iei Z.t/c c i U'c-R/ j,v&- 14/771/T Jy re (97ie--/7y "---ne * 7i,/ac Please list other community, civic, professional, social, educational, cultural or athletic organizations you have been affiliated with, length of time, any office held, and any achievements in those organizations you feel are noteworthy. ifs /z79/2,S 47/7230i /.57.SS,i>7f,j/t ;is-6, -• r j� .,. •moi2 ���•ate �.� YEJ "'� `_. 9 /V 1 What do you consider your highest responsibility, skill or achievement; professionally and/or personally, and why? 17‘ E7Z/ Of A1/9 74--77R J-W06 /9/21 , e 7J Rm)igvt Z-72 e=6-7- it. fiV /—0 R. A/ 1-/e-c.-- iyhz6/404 C.=Or; e714 ,__S' P4-7Z A 1 1 e 19 i'/X cw/i9 67-7/ EMPLOYMENT r7 e i-'4FX/1-7-14 Please list previous employment. List your past or present employment first: Ale ex:4/ J21,44JJ efr-AS c-e;n7/7/9"4'/ ______ 4 ic>4.--zo 7Z11 -7-19477j Dates of Employment Company Name & Address PISV / A/tcert/ 744 Jt mr,Ls #9c;t'elehj 2. I 99 ;71:",i 14,1_7 3. 4. 5. (List Position & Job Description in numbered order as listed above) ic e A PCSI7)(9,1 L.0 /-?i112 1,/9S /1 J%Ps!. (Cer 0<e"-' et: 9 Ei ir-/Z240Se-kl, CI:. IPCW1,41C/Z_ "F C-RE:017 ' A,'7-ne c 40.-7St , L iC / ,Ls-r -72 0/51 ot 49 lit 9,AD. -7/4 e. jetE21*.1,:t - • - 7(c _ • , C"ert; W7a* „Pkt-A,Vig).s• - NEI _,7-1,11;) CP17/01 C- 1,Elet/t ce F"e- e -S" /oci:4)•7":1) /ce /6N-s-P.L.- -#Pie,97.-.-0ex • m; • - EDUCATION Briefly describe your educational background: Institution/School Degree Received 1. ,272 /4,-ef...E , 1S-Cei IEJZT.z)iFeeetzt-02,4",it42e7i,ij 2. 3. 2 • 4. 5. Area of Study in numbered order as listed above: Other fields of study, professional institutes, training program, etc: 7i7e Ye-79c1 App 7;c4414ii6 /Soil/ iriY "t/D nig 611M F-Wil)/ / AD iN //e7USs - 77/2,41.4" -i "MO 77e1,441,6; IF DESIRED,FURTHER INFORMATION MAY BE ATTACHED FRP6A/M/S 1/1/411 ,94-5C /A/ ijeD 4A/I2 n'4%'-' 6 7R"3 1a/./A4; w/i2/ /4/ t t7z) ,e3 SZQ " A te7iy CpreXt----=ssAbJ -g>"-c 1Z 7 ') 1ZS /vit--io 7j ir•1 /A;e: fei? ,M/s/D1.--7 t Dri 7722 r_ /9--&-CE C /77evij ify /944-"n .4--e- R/Cri3z47)7_5 /77-1 ez / 7904--z2 fv•-?( c //.2/WA y -5-77-/9,4,1)11A1)..17t /vciyie e- 4,,e I ,4— 1---7721-- /A-- CerieliL/ 14"-4 .- Cl./•.17* )1?C:4 Z-7 - 1 ,8 y Ce.-e"2,714 7 67;//7/..5 /c4, R Pd " JBi Tr J72/14 7JZ 71L ,X)1:--t(-pie/ f-Tle T/1' c '7//47QL.---- y Mo7 /A/I/ s- iv/7/i9/74----3i 77 jhAVT BC'-" " Istr. 77/i---.)/ 147 I,4-ie7e*i- 1 /A '4 I3 ' o N�. ,.t. ;., ,, Niv 913Amil:42 TOFF .,,V-:;;;".,f,••? . • " •t 1-�-- -- ' ORO VALLEY BOARD/COMMISSiON APPLICATION Dear Oro Valley Citizen: We appreciateyour interest in the Town of Oro Valley. Enclosed is an informational form which when completed will allow us to quickly process your application. p While the information asked for is optional, your supplying the information will greatly assist in an understanding of education, experience and background to allow the best possible use of your talents which you are so kindly � willing to provide to the Town of Oro Valley and for which we thank you. Please return to the Town Clerk's Office, 11,000 North La Canada Drive, Oro Valley, Arizona 85737. Name Li c -- • l Last First Middle Home Address // / 6.3 Business Address fV ,J Home Phone �` '` Business Phone Number of Years in Oro Valley / '17/6 6' Signature /1. Date Please state which board/commission you wish to join and why. b (:) f 11-) T ciR evie )30(+L- kJ() r, /.1 ).? 6:1-Ai 40--I- 0. � f i1. _���J., �- ` { Ai L` f 0 "2 Please list other community, civic, professional, social, educational, cultural or athletic organizations you have been affiliated with, length of time, any office held, and any achievements in those organizations you feel are noteworthy. - 1 C E S i D t(' �- � (4 rr1 t rrj �� - v(2 r L f. G - C ' f. Al rz- -s:' fre/W/Af /4.1';rr)fr)1-7"r - Vi2 , r -rAc, i! i 7" l i s.-r a 6 c �, V/2 G r , j"1-f!Yt e r` ct�1,,r 1 G f-ri. v i I - -t f? 14 z-er r-z- 141) s:` rr, -, 7_ — f yam. ( rN. ) t S r, (1 . _ c : , [ . -'em1 "vj r .J✓C"r' , skill or achievement: professionally and/or personally, and why? What do you consider Your highest responsibility, Ll -C (-2)- v 14. s L (� c #.: (-6 Z.' L E ! [_ •`• E •{J'; EMPLOYMENT -LC; p4.. to.T.r ; -r-'1 I jt). Please listprevious employment. List your past or present employment first: • Dates of Employment Company Name & Address c. • 3. I e./&c, c, Friln I 1-- V S.'ek`ti et e.?A/e-\I al ftra) .AJ 1 t �; c%_ 1 c J T D! I? €C_T O (L V(+rr �Ly S t'( ti l e G•(A)L% ) �b -T. rzJ- G� t ��-� -e a r ! s i1- � i '� 4 1 1,(" C t„.:v ui t;-r 6 11/1-€1,-) ! t-1 /i,'63-)--t d. e ti:;-t a �,,i i�-'�- -e iL_1-c 1 . • S��: ,S v t �- �?t )\ h F ��, u, S.-. ,i-2 m l.e o c�-1- r r✓v G -f l li P S, syr J S(V' ' Description in numberec order as listedaove) List Position & Job D p t4 C C �' V�' C WAS i iJ ti V.e C_ J N 1V f 14 T+} i,G Ds ��t1 f'�� V v SS 1f VC e 1%, t •t; c S.Vi (A.S C Vl ' (1- l+ h 13`x)S% C '1 e /a i 6{' m -- I✓7- -e -e t I ' P r./, 't- k*- Y�1pr JJ v 1'L+ 1--)k J ,�; ,.l s.1 G� -)k \i-� m T • in A-rL k-Q•'t)nl (C- e i t�� �'{ C r 4. 1-'PO i C-'� 11'� &l J D rrit ,�; C v n'1 tA a.� ' ` 5 11-3t 1 S e / . , - ► J 4 Q LA }' r►i r TiT "" C C t:.r 2 o ) J i b o 4- : m\--F T (Ui ' 1,-)P)-1cif rr,� , -�T 1)-0 u�.'o ,rr-k o:_./ � L,c,rte r S3.1, F _ • i,3'C44- U e �_T C ( '- t,,.;v�;.1; ��1 -- o T k �. c.C'nn,A(di�✓ ; r ti -r"�2 v�-� rn-2 �JL':�i tiZ� ��� �.s- � ��r of T�J J d,J•-�-'f" t,),.��,�::.1":`�ti '' `. 1-0 c_ i. .�--T' A--r t- �-'(..1 r2.. YC.. v L� j . A s e c-- r,6 (-- r , ,- �� , EDUCATION ,c Briefly describe your educational background: Degree Received I nstitut.�on/School ,15 4 5--� 6:1z_ . Sc�(�t,�, lit,'e��.I: L c t 0 (; TA r1rr Cif( L 1� () !YI) )ti., S!R I u 2 r c r �� //,/ 7 E 6�DA-1Jc' g ��h), �► s i?&T►0r✓• 4 U NI�`, o � ��� � C � ; Su mrn e �� �T 5. ‘47-t- �s� _ I o JE-P rn �,'A 2�° �"d i v v G�. 7 pr-r- nl -r i o Al,�-1-. P77 0 4./.5 s-,o ry h�. �r✓Dc � U X.K o , 6'1 v:i p`. Area of Study in numbered order as listed above: J /s e- O Other fields of study, professional institutes, training program, etc: 6a Pt 0 Li -r o kJ,/) )11/ -7117 6g •V fy — 0,) / — L o of G- 1- i , 2 N)- ?4C-10-� ►���� ,r� A7-. �� ��N sin . IF DESIRED, FURTHER INFORMATION MAY BE ATTACHED VOLUNTEER ACTIVITIES / Scams o •L,-erc Cum r (tC S o Past President, Illinois Association of Family Service Agencies, 1974-76 o Member, Purchase of Service Committee of Child Care Association of Illinois, 1973-78 o Member, Public Relations Committee, Family Service America, 1972-74 o Chairman, Regional Council on Aging, 1972-74 O Active in Central Illinois National Association of Social Workers Chapter o Chairman, United Way Agency Executives Group, 1979 o Member, Child Welfare League of America, Council of Executives, 1980-83 o Executive Committee, Family Service America Mid-West Regional Council and Chairman of its Nominating Committee, 1981-84 O Member, National Family Service America,Evaluation and Strategic Planning Committee, 1986-89 O 13,42me runs QrL (IqL4 - 7) •#- CklrW2 X6"10) (1"-12D 14'7), Sr�CQ "14"/ 74) PIZ-4)P 6-Co IdOs\te O PPcT, -t-NN iTj CuuIc+ L (WRrL ( ,) I o v la1-1). 3 • P• 0-EY, _q�q TOWN OF ORO VALLEY NO' COMMUNITY DEVELOPMENT DEPARTMENT 0 > Zoning • BuildingSafety y. s Planning and ;,"` anada Drive,Oro Valley,AZ 85737•(520)229-4800•Fax(520)742-1022 -�_ •�.. 11000 N.La CY yr Oro ValleyPublic Library - 1305 W.Naranja Drive,Oro Valley,AZ 85737• (520)229-5300•Fax(520)229-5319 ��, a Parks and Recreation p°rUN DED 1g 680 W.Calle Concordia,Oro Valley,AZ 85737•(520)229-5050•Fax(520)797-2202 TO: Whom It May Concern FROM: Bryant Nodine, AICP, Planning and Zoning Administrator DATE: December 2, 2002 RE: jjjySuozzi—Performaflce While on the Board of Adjustment The Board of adjustment is a quasi-judicial body appointed by the Town Council to hear requests for variances (exceptions) from the requirements of the town's zoning code. The hearings are formal and the Board is the final deciding body for the town appeals of Board decisions may only be made to the Superior Court. Mr. Suozzi served two terms on the Board of Adjustment from 1998 to 2002. For one year of thisP eriod he was the Chairman of the Board. The following are the positive highlights of his service; there are no negative aspects. • He was always on time; he missed only two meetings and then only when he was out of town. • He was very thorough h in preparation for the meetings. He visited the properties and seemed to have studied all of the materials. • He alsoreared for the meetings by taking advantage of all available training P P opportunities to improve his understanding of the responsibilities of the Board. • He had very positive relationships with staff, other Borad members, and the applicants for variances. During hearings he encouraged persons to speak and clearly listened to them and treated them courteously. As a result, even in contentious hearings, all parties appeared to feel that they had been treated fairly. During Mr. Suozzi's term as Chairman, I received no complaints from any participants and no cases were appealed. • During his term as Chairman he presided over several special sessions and training sessions for the Board. During the special sessions, the Board developed rules and procedures to ensure that cases where heard consistently and fairly. c: Henry Suozzi C:\My Documents\WORDS\Suozzi performance. vw.townoforovalley.com ROBERT H. MICHEL .8TM DISTRICT.ILLINOIS '; rntcb =Mate. onrroft r out of lr refScntatib.e5 a5 jington, 73QC 20515-1316 May 7 , 1990 Mr. Henry Suozzi , Director Counseling and Family Services 1821 N . Knoxville Ave. Peoria, IL 61604 Dear Henry: Congratulations ! Your nearly forty years of distinguished services to the families of this community have made a lasting, positive impact upon the well-being of our entire community. The very foundation of our country is based upon voluntary action by citizens concerned about the welfare of their community neighbors . Your outstanding leadership , which has inspired expanded services and the recognition of CFS as a leader throughout the state , P rovides the standard measure. toward which all of us aspire in providing services to our communities . ThankY ou for your unfailing contribution and dedication. I am happy join to others in wishing you all the best in the years to come in your much-deserved retirement. inc rely you s , Robert H. Michel RUPONO To: 0 2112 RAYBURN BUILDING 0 100 NE.MONROE.ROOM 107 0 236 WEST STATE STREET .JACKSONVIIIE.IL 67650-2002 WASHINGTON.DC 20515-1318 PEORIA.IL 61602-1094 (202)225-6201 (309)871-7027 (217)24F_1 X31 5 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: August 6, 2003 TO: HONORABLE MAYOR & COUNCIL FROM: Roxana Garrity, Deputy Town Clerk SUBJECT: PUBLIC HEARING — APPROVAL OF APPLICATION FOR A PERSON TRANSFER AND LOCATION TRANSFER OF A SERIES 09 (LIQUOR STORE) LIQUOR LICENSE FOR THE FRY'S FOOD AND DRUG STORE#18 LOCATED AT 10661 N. ORACLE ROAD. SUMMARY: An application for a Person Transfer and Location Transfer, Series 09 (Liquor Store) Liquor License for Mr. Stephen McKinney and principals has been submitted for the Fry's Food & Drug Store #18 located at 10661 N. Oracle Road. In accordance with Section 4-201 of the Arizona Revised Statutes, the application was posted for 20 days commencing June 24, 2003 on the premises of the applicants' property. No protests were received during that time. Chief Sharp has conducted a background investigation on the applicants. He has found no derogatory ,formation on the applicants; therefore, he has no objections to the approval of the Person Transfer and cation Transfer of the Series 09 Liquor License. (Series 09 Liquor License description: Liquor Store (All spirituous liquors.) The purpose of a Series 09 Liquor License is to allow a spirituous liquor store retailer to sell all spirituous liquors, only in the original unbroken package, to be taken away from the premises of the retailer and consumed off the premises.) A Series 09 Liquor License is a QUOTA LICENSE which means there are no "new" Series 09 licenses available. It must be purchased privately and the price is based on availability in the county. Once a Series 09 has been purchased, the buyer must apply for a transfer to have the license put in his or her name at the same or another location.) ATTACHMENTS: 1. Memorandum from Police Department 2. Liquor License Application 3. License Description from Arizona Department of Liquor Licenses SUGGESTED MOTION: I move to approve the request for a Person Transfer and Location Transfer, Series 09 Liquor License at Fry's Food & Drug Store#18 located at 10661 N. Oracle Road. Depa ent Head 1A) at--- Town Manager p� AY 2 11000 N. La Canada Dr. : s , Oro Valley, Arizona 85737 -,1-• f � DANIEL G. SHARP, Chief of Police Phone (520) 229-4900 FAX (520) 797-2616 { i Y' Yfk�r 3 'xr' ► www.ovpd.org F / r,: v i A AAa'—'177- 1:2:4 Oti \Obi LADED• ORO VALLEY POLICE DEPARTMENT "INTEGRITY, PRIDE, EXCELLENCE" TO: Kathryn Cuvelier FROM: Daniel G. Shar• ,, DATE: 07-16-03 RE: Background d Investi ation, Application for Liquor License for Fry's Food and Drug Store#18, 10661 N. Oracle Road.Stephen McKinney principals and Michael Donnelly and Paul Heldman. 1police On July 16, 2003,the Oro ValleyDepartment completed the standard background investigation on the Fry's Food and Drug Store# 18, Stephen M. McKinney andprincipals Michael Donnelly and Paul Heldman. � has no objections for the issuance of a liquor license The Oro Valley Police Department to the Fry's Food and Drug Store # 18 located at 10661 N. Oracle Road. ARIZONA DEPARTMENT OF LIQUOR LICENSES & CONTROL 4,4>=Rit, 800 W Washington 5th Floor 400 W Congress #150 Phoenix AZ 85007-2934 yr. Tucson AZ 85701-1352 602 542-5141 (520) 628-6595 APPLICATION FOR LIQUOR LICENSE TYPE OR PRINT WITH BLACK INK Notice: Effective Nov. 1, 1997, All Owners, Agents, Partners, Stockholders, Officers, or Managers actively involved in the day to day operations of the business must attend a Department approved liquor law training course or provide proof of attendance within the last five years. See page 5 of the Liquor Licensing requirements. SECTION 1 This application is for a: SECTION 2 Type of ownership: ❑ INTERIM PERMIT Complete Section 5 -❑ J.T.W.R.O.S. Complete Section 6 O NEW LICENSE Complete Sections 2, 3, 4, 13, 14, 15, 16, 17 - 0 INDIVIDUAL Complete Section 6 PERSON TRANSFER (Bars&Liquor Stores ONLY) 0 PARTNERSHIP Complete Section 6 Complete Sections 2, 3, 4, 11, 13, 15, 16, 17 !=4 CORPORATION Complete Section 7 LOCATION TRANSFER(Bars and Liquor Stores ONLY) 0 LIMITED-LIABILITY CO. Complete Section 7 Complete Sections 2, 3, 4, 12, 13, 15, 16, 17 0 CLUB Complete Section 8 O PROBATE/WILL ASSIGNMENT/DIVORCE DECREE ❑ GOVERNMENT Complete Section 10 Complete Sections 2, 3, 4, 9, 13, 15, 17(fee not required) 0 TRUST Complete Section 6 ❑ GOVERNMENT Complete Sections 2, 3, 4, 10, 13, 15, 16, 17 0 OTHER Explain SECTION 3 Type of license and fees: LICENSE#: YP 1. Type of License: Series 9 LiQuor Store 2. Total fees attached: $ 0, 'PLI CA TION FEE AND INTERIM PERMIT FEES (IF APPLICABLE)ARE NOT REFUNDABLE. A service fee of$25.00 will be charged for all dishonored checks (A.R.S. 44.6852) SECTION 4 Applicant: (All applicants must complete this section) 1. A licant/A ent's Name:M PP gs. McKinney Stephen Michael (Insert one name ONLY to appear on license) Last First Middle 2. Corp./Partnership/L.L.C.: Smith's Food & Drug Centers, Inc. (Exactly as it appears on Articles of Inc.or Articles of Org.) 3. Business e Name: Fry's Food & Drug AA? (Exactly as it appears on the exterior of premises) 4. Business Address: /0 f9( JOE?I4LL s '' V12'V/rLL&1 P,HA J ,7_ (Do not use PO Box Number) City COUNTY Zip 5. Business Phone: (. 0) 71.1).. Residence Phone: ( 7. Mailing Address: P.O. Box #I043 Tn 11 nvnn A7 R5353-1043 City State Zip 8. Enter the amount paid for a 06, 07, or 09 license: $ �� �j�j',� . 33 (Price of License ONLY) DEPARTMENT USE ONLY Accepted by: fieDate: (ea/67� Lic. # 1 001 Poarp Fees: $ Application Interim Permit Agent Change Club F. Prints TOTAL PROCESSING APPLICATIONS TAKES APPROXIMATELY 90 DAYS,AND CIRCUMSTANCES OFTEN RESULT IN A LONGER WAITING PERIOD. You.ARE CAUTIONED REGARDING PLANS FOR A GRAND OPENING, ETC.,BEFORE FINAL APPROVAL AND ISSUANCE OF THE LICENSE. LIC 0100 11/2000 *Disabled individuals requiring special accommodation, please call (602) 542-9027. ST "ION 5 Interim Permit: 1. If you intend to operate business while your application is pending you will need an Interim Permit pursuant • A.R.S. 4-203.01. 2. There MUST be a valid license of the same type you are applying for currently issued to the locatio•. 3. Enter the license number currently at the location. 4. Is the license currently in use? ❑ YES ❑ NO If no, how long has it been out o Ise? ATTACH THE LICENSE CURRENTLY ISSUED AT THE LOCAT . TO THIS APPLICATION. I, , declare that I am the CURRENT OWNER, AGENT, CLUB MEMBER, (Print full name) PARTNER, STOCKHOLDER OR LICENSEE of - tated license and location. State of County of X The foregoing instrument was acknowledged before me this (Signature) day of • Day of Month Month Year My commissi•- expires on: (Signature of NOTARY PUBLIC) S_ 'ION 6 Individual or Partnership Owners: EACH.PERSON LISTED MUST SUBMIT A COMPLETED FORM"LIC0101",AN"APPLICANT"TYPE FINGERPRINT'CARD,AND FEE FOR EACH CARD. 1. Individual: Last First Middle % Owned Residence Address City State Zip aha Partnership Name: (Only the first partner listed will appear on license) General-Limited Last First Middle %Owne. Residence Address City State Zip ❑ ❑ ❑ ❑ ❑ ❑ • • ❑ °Io (ATTACH ADDITIONAL SHEET IF NECESSARY) 2. any person ether than the above, going to share in the profits/losses of the business? ❑ YES ❑ NO SECTION 7 Corporation/Limited Liability Co.: EACH PERSON LISTED MUST SUBMIT A COMPLETED FORM"LIC0101",AN"APPLICANT"TYPE FINGERPRINT CARD,AND$24 FEE FOR EACH Nt CORPORATION Complete questions 1, 2, 3, 5, 6, 7, 8. ❑ L.L.C. Complete questions 1, 2, 4, 5, 6, 7 and attach copy of Articles of Org. and Operation Agreement. 1. Name of Corporation/L.L.C.: Smith's Food & Drug Centers, Inc. (Exactly as it appears on Articles of Inc.or Articles of Org.) 2. Date Incorporated/Organized: 1989tan. State where Incorporated/Organized: Delaware 3. AZ Corporation Commission File No.: F0042954-3 Date authorized to do business in AZ: 4* I 4. AZ L.L.C. File No: Date authorized to do business in AZ: N/A- 5. Is Corp./L.L.C. non-profit? 0 YES 1,11NO If yes, give IRS tax exempt number: 6. List all directors/officers in Corporation/L.L.C.: Last First Middle Title Residence Address City State Zip Donnelly Michael Joseph Pres. Phx, AZ 85048 McKinney Stephen Michael V. Pres. Phx, AZ 85024 Heldman Paul Warren Sect. OH 45208 (ATTACH ADDITIONAL SHEET IF NECESSARY) 7. List stockholders or controlling members owning 10% or more: La First Middle %Owned Residence Address City State Zip Smith's Food & Drug Centers, Inc. 100% Portland, OR 97202 is a wholly-owned subsidary of Fred Meyer Inc. - owned by The Kroger Company (ATTACH ADDITIONAL SHEET IF NECESSARY) 8. If the corporation/L.L.C. is owned by another entity, attach an ownership, and director/officer/members disclosure for the parent entity. Attach additional sheets as necessary in order to disclose real people. SECTION 8 Club Applicants: EACH PERSON LISTED MUST SUBMIT A COMPLETED FORM"LIC0101",AN"APPLICANT"TYPE FINGERPRINT CARD, • I :.n FEE FOR EACH CARD. 1. Name of Club: Date Charter--. (Exactly as it appears on Club Charter) (Attach a copy of Club Charter) 2. Is club non-profit? ❑ YES 0 NO If yes, give IRS tax exempt number: 3. List officer and directors: • Last First Middle - Residence Address City State Zip (ATTACH ADDITIONAL SHEET IF NECESSARY) 3 I SEC 9 Probate, Will Assignment or Divorce Decree of an existing Bar or Liquor Store: 1. Current Lice --'s Name: (Ex—fly-*ly as it appears on lice : Last First MiddiP 2. _ssignee's Name: La First Middle 3. License Type: • Lice umber: • Date of Last Renewal: 4. ATTACH TO THIS APPLICATION A CE' IED COPY OF THE •' L, PROBATE DISTRIBUTION INSTRUMENT OR DIVORCE DECREE THAT SPECIFICALLY D ' ' BUTES LIQUOR LICENSE TO THE ASSIGNEE TO THIS APPLICATION. SECTION 10 Government: (for cities, towns, o ounties only) 1. Person to administer this license: Last First Middle 2. Assignee's Name: Last First Middle ABATE LICENSE MUST BE OBTAINED FOR EACH PREMISES FROM WHICH SPIRITUOUS LIQUOR I RVED. SECTION 11 Person to Person Transfer: . Questions to be completed by CURRENT LICENSEE(Bars and Liquor Stores ONLY). 1. Current Licensee's Name: Entity: (Exactly asit appears on license) Last First Middle (Indio.,Agent,etc.) 2. ''hrporation/L.L.C. Name: (Exactly as it appears on license) • 3. Current Business Name: (Exactly as it appears on license) .10 4. Current Business Address: CiPiTT I CID CT-/Q • 5.•License Type: License Number: Last Renewal Date: 6. Current Mailing Address (other than business): 7. Have all creditors, lien holders, interest holders, etc. been notified of this transfer? 0 YES 0 NO 8. Does the applicant intend to operate the business while this application is pending? 0 YES ❑ NO If yes, complete section 5, attach fee, , and current license to this application. 9. I hereby relinquish my rights to the above described license to the applicant named in this application and hereby declare that the statements made in this section are true, correct and complete. I , declare that I am the CURRENT OWNER, AGENT, CLUB MEMBER, PARTNER, (Print full name) STOCKHOLDER or LICENSEE of the stated license. I have read this section and the contents and all statements are true, correct and complete. State of County of X The foregoing instrument was acknowledged before me this (Signature of CURRENT LICENSEE) day of Day of Month Month Year My commission expires on: a . (Signature of NOTARY PUBLIC) SMITH'S FOOD & DRUG CENTERS, INC. Officers & Directors As of May 2003 Officers: James W. Hallsey President (Smith's Division) Directors Michael J. Donnelly Joseph A. Pichler President(Fry's Division) Cincinnati, OH 45255 Wade S. Williams Senior Vice President David B. Dillon Paul W. Heldman Cincinnati, OH 45208 Vice President & Secretary Paul W. Heldman James A. Klopp Vice President & Chief Financial Officer Cincinnati, OH 45208 Scott L. Wippel, Senior Vice President Wilsonville, OR 97070 James C. Aalberg, Vice President&Assistant Treasurer Portland, Or 97229 Mary Elizabeth Van Oflen, Assistant Treasurer Cincinnati, OH 45233 Bruce M. Gack, Assistant Secretary Cincinnati, OH 45255 SECTION 9 Probate,Will Assignment or Divorce Decree of an existing Bar or Liquor Store: 1. Current Licensee's Name: (Exactly as it appears on license) Last First Middle 2. ;nee's Name: Last First Middle 3. License Type: License Number. Date of Last Renewal: 4. ATTACH TO THIS APPLICATION A CERTIFIED COPY OF THE WILL, PROBATE DISTRIBUTION INSTRUMENT, OR DIVORCE DECREE THAT SPECIFICALLY DISTRIBUTES THE LIQUOR LICENSE TO THE ASSIGNEE TO THIS APPLICATION. SECTION 10 Government: (for cries,towns, or counties only) 1. Person to administer this license: Last - First Middle • 2. Assignee's Name: Last First Middle A SEPARA'T'E LICENSE MUST BE OBTAINED FOR EACH PREMISES FROM WHICH SPIRITUOUS LIQUOR IS SERVED. SECTION 11 Person to Person Transfer: Questions to be completed by CURRENT LICENSEE (Bars and Liquor Stores ONLY). . 1. Curr ent Licensee's Name: Paulk Jackson Edward Entity: Agent (Exactly as it appears on license) Last First Middle (Indiv.,Agent,etc.) 2. Corporation/L.L.C.Name: ABCO Food Group, Inc. (Exactly as it appears on license) 3. t ;nt Business Name: ABCO #777 (Exactly as it appears en license) 4. Current Business Address: 1675 W. Valencia Road Tucson, AZ 85746 09 09100112 10/31/200 „ 5. License Type: License Number. Last Renewal Date: 6. Current Mailing Address(other than business): c/o Nick Guttilla — Phoenix, AZ 85051 7. Have all creditors,lien holders,interest holders,etc.been notified of this transfer? 10 YES 0 NO 8. Does the applicant intend to operate the business while this application is pending? 0 YES ®NO If yes,complete section 5,attach fee,and current license to this application. 9. I hereby relinquish my rights to the above described license to the applicant named in this application and hereby declare that the statements made in this section are true,correct and complete. the attorneycourt—appointed and representative for I, Nicholas C. Guttilla ,declare that I am/the CURRENT LICENSEE of the stated license. I have read this (Print full name) a licati•• '•• h e c•sten and atLstatements . - • • co • d complete. PP Marko a State of Arizona County of p X �.-� The foregoing instrument was acknowledged before me this ♦!►"w:'��1 ."`ter::'ti''`: �:1..'�:. �Y.\"`^ . OFFICIAL SEAL8th day of May 2003 4' PAMLA J. SINES NOTARY PUBLIC-ARIZONA1/ Day/ Mooch Month Year • MARICOPA COUNTY My commission expires My Cc ri�r1i Expire, )Se t,14,2006 ' (Si lie.•sr of NOTARY PUBLIC) . 4 SECTION 7 Corporation/Limited Liability Co.: PERSON LISTED MUST SUBMIT A COMPLETED FORM"UCU 101",AN"APPLICANT"TYPE FINGERPRINT CARD,AND$24 FEE FOR EACHA C RD. ❑ CORPORATION Complete questions 1,2,3,5, 6 7 8. ❑ L.L.C. Complete questions 1,2,4,5, 6, 7 and attach copy of f Articles of Org.and Operation Agreement, 1. Name of Corporation/L.L.C.: (Exactly as it appears on Articles of Inc.or Articles of Org.) 2. Date Incorporated/Organized: State where Incorporated/Organized: 3. AZ Corporation Commission File No.: Date authorized to do 4. AZ L.L.C.File No: Date authorized to do business in AZ: 5. Is Corp1L.L.C.non-profit? D YES ONO If yes,give IRS tax exempt number. 6. List all directors/officers in Corporation/L.L.C.: Last First Middle Title Residence Address City Stare T p ATTACH ADDITIONAL SHEET IF NECESSARY) 'st stockholders or controlling members owning 10%or more: ,c First Middle %Owned Residence Address City State Tp (ATTACH ADDITIONAL SHEET IF NECESSARY) 8. If the corporation/L.L.C.is owned by another entity,attach an ownership,and director/officer/members disclosure for the parent entity. Attach additional sheets as necessary in order to disclose real people. SECTION 8 Club Applicants: • EACH PERSON USTED MUST SUBMIT A COMPLETED FORM"UCU 101",AN"APPLICANT'TYPE FINGERPRINT CARD,AND$24 FEE FOR EACH CARD. 1. Name of Club: Date Chartered: (Exactly as it wears on Cub Garter) _ (Attach a copy of Club Garter) - .-... ..-= 2. Is club non-profit? ❑ YES ❑NO If yes,give IRS tax exempt number. 3. List officer and directors: Last First Middle Title Residence Address City State Tp (ATTACH ADDITIONAL SHEET IF NECESSARY) SECTION 12 Location to Location Transfer: (Bars and Liquor Stores ONLY) AP ANTS CANNOT OPERATE UNDER A LOCATION TRANSFER UNTIL IT IS APPROVED BY THE STATE. n 7 7 7 es 1. Current Business Name and Address: (Exactly as it appears on license) U /4-7-1(07c 00 f?-d orJ 7 `1 5 F0 Orb ¶- 7) (IV2. New Business Name and Address: Ii� lir (Do not use PO Box Number) _INOLOLIJ (?A-Car0 tiA-u.�-� J7 3. License Type: 0 License Number: 03 10 0112— Last Renewal Date: /0 1/ 706)d, plan to move? L GC A&)tML- What date do you plan to open? Cw? IT , 0 Per) 4. What date do you {1 PO1� 1) A� SECTION 13 Questions for all in-state applicants: 1. Distance to nearest school: g9-2 ce ft. Name/Address of school: Pc - C ekftts 1!1 Au A c.A be."f-ky (Regardless of distance) it 3` Oto &ui, /)#Z k5737 Name/Address of church: &t/ c v12H2. Distance to nearest church: �a��' ft. Name/Ad /?fccorurcyicrr4J ardless of distance) /.0)1A4. I1S7r 6-11-A-tic OttO 04-11..e7 4- 2- 15137 3. I am the: ❑ LESSEE 0 SUBLESSEE [0- OWNER 0 PURCHASER(of premises) 4. If theP remises is leased give lessors name and address: !r 4a. Monthlyrental/lease rate $ filk . What is the remaining length of the lease? yrs. mos. 4b. what is the penaltyif the lease is not fulfilled? $,IV/A- or other (give details- attach additional sheet if necessary) 5. What is the total business indebtedness of the applicant for this license/location excluding lease? $ /i/4 Does any one creditor represent more than 10% of that sum? ElYES KNO If yes, list below. Total must equal 100%. Last First Middle % Owed Residence Address City State Zip (ATTACH ADDITIONAL SHEET IF NECESSARY) 6. WhattYP e of business will this license be used for? (BE SPECIFIC) Grocery Store 7 . 'Liras a license, or a transfer license for the premises on this application been denied by the state within the past one (1) year? YES P2 NO If yes, attach explanation. 8. Does any spirituous liquor manufacturer, wholesaler, or employee , have any interest in your business? DYES DYES\j2Cf NO 9. Is the premises currently licensed with a liquor license? KYES ❑ NO If yes, give license number and licensee's name: ���S License# 0 ODr, {Exactly as it a ears on license) Name /Z Li c rc'c n f J) 0PP�t 1 S^�'•P. Q9.. ILI),//1 AI 7,, SECT Restaurant, or Hotel-Motel Applicants: 1. Is there a valid restaurant or _ -motel liquor license at the proposed location? El YES ❑ NO I - , give licensee's name: andli - Last First �i iddle . 2. If the answer to Question 1 is YES, you may qualify for . • : im Pe i • o•erate whileour application y is pending; consult A.R.S. Section 4-203.01; and complete Section r s application. 3. All restaurant applicants must c•••. - e a Restaurant Operation Plan(Form LIC0114)provided by - -luta-lent of Liquor. 4. Do you unde . i at 40% of your annual gross revenue must be from food sales? ❑ YES 0 NO SECTION 15 Diagram of Premises: (Blueprints not accepted, diagram must be on this form) 1. Check ALL boxes that apply to your licensed premises: Entrances/Exits ig Liquor storage areas El Drive-in windows 0 Patio enclosures El Service windows 0 Under construction: estimated completion date 2. Restaurants and Hotel/Motel applicants must explicitly depict kitchen equipment and dining facilities. 3. The diagram below is the only area where spirituous liquor is to be sold, served, consumed, dispensed, P ossessed or stored. Give the square footage or outside dimensions of the licensed premises. DO NOT INCLUDE PARKING LOTS, LIVING QUARTERS, ETC. YOU MUST NOTIFY THE DEPARTMENT OF LIQUOR OF ANY CHANGES OF BOUNDARIES, ENTRANCES, EXITS, OR SERVICE WINDOWS MADE AFTER SUBMISSION OF MIS DIAGF.AM. s Ci. , )--i 'mt Ln c .,;1: i A L: v CA = o = o ci R Nil d o �. o A: cra crq c, rf),, C. n)., o Z , '1 :Ni , ' co r 4t I Liae 'Q 'A NV) c > n CD r rn c Q e --... 0, ,. c‘ k„....____._ ;) G" I QiVJ\_] kx' C . .g (--- _� ,1 J1 n k' 1 c c ... .._ k N E>i c\ r."I"\ p ._ J 4 .,, ,. kr, n -$ :%. ' ) .._ '0. . c,)C 1 �y 1 o Tc SECTION 16 Geographical Data: A SAMPLE FOR THIS SECTION IS PROVIDED ON THE BACK OF THIS PAGE. List below the exact names of all churches, schools, and spirituous liquor outlets within a one"E mile radius of your proposed location. US rN e251 ikyr:v-mia1. cSu�/ g 2. t �4( 5 Øit c. NT 3. ivcCO efAiti-r- 4- PO-2-A j+Lur 5- A-Lc2rertr-SOALS 6. 7. y I Ave 8. (9 A 9. a 10. 11. -, PU5 dii t)'et() L..id 3 12. 13. 14. 15. (ATTACH ADDITIONAL SHEET IF NECESSARY) A = Your business name and identify cross streets. SECTION 17 Signature Block: I, Stephen Michael McKinney , declare that: 1) I am the APPLICANT(Agent/Club Member/Partner), making this (Print name of APPLICANT/AGENT listed in Section 4 Question 1) application; 2) I have read the application and the contents and all statements are true, correct and complete; 3) that this application is not being made to defraud or injure any creditor, taxing authority, regulatory authority, or transferor; 4) that no other person, firm, or corporation, except as indicated, has an interest in the spirituous liquor license for which these statements are made; and 5) that none of the owners, partners, members, officers, directors or stockholders listed have been convicted of a felony in the past five (5)years. State of Arizona county of Maricopa V !'i,��.�., The foregoing instrument was acknowledged before me this xS �Y1 g (Signature) 14=2' day of Aive me):. OFFICIAL SEAL Day of Mo Month Year , '- NORMAN E. BARNETT j = Notary Public-State of Arizona • My commission expires on: ki , MARICOPA COUNTY ( mature o • ARY ' '',LIC) My Comm. Mar.20,2005 . SAMPLE . GEOGRAPHICAL DATA Ii he area adjacent to the map provided below indicates yourro osed locati _ p p and the exact names of all churches, schools, and alcoholic beverage outlets within a 1/2 mile radius of your proposed location. (See example below) A = Applicant Series 12 01 Pink Elephants Series 06 02 Mama ' s Rest . Series 12 03 Corner Liquors Series 09 04 Joe ' s Groceries Series 10 05 Lions Club Series 14 06 Burgers R Us Series 07 07 Pizza PerfectN Serres 07 08 Billy Bobs Bar Series 06 Mi . 0 t . Anthonys Church Latrobe 111111166, 10 St . Anthonys School 1 11 E 11 Burbank Middle School 1� Mi . Lockwood ,, 4 2 7 1 Mi . 12 (DR 12 - First United Baptist Church 13 • 14 8 9 10 15 • A. R. S . Section 4-207 .A reads as follows : Mi . A. No retailers license shall be issued for any premises which are . at the time. the license application is received by the Director, within three hundred (300) horizontal feet of a church, within three hundred (300) horizontal feet of a public or private school building with kindergarten or ro ramsof p g any grades one ( 1 ) through twelve (l2 ) . . or within three hundred (300 ) horizontal feet of a fenced recreational area adjacent t-osuch school building . g R IN '1'1IE UNITED STATES BANKRUPTCY COURT FOR THE DISTRICT OF DELAWARE In re: ) Chapter 11 ) Fleming Companies, Inc., et al,,I ) Case No. 03-10945 (MFW) ) (Jointly Administered) .Debtors. ) . r_ L.0 4 ORDER UNDER 11 U.S.C. §* 105(a),363(b)AND 363(1) GRANTING AUTHORITY TO DEBTORS TO SELL ARIZONA LIQUOR LICENSES FREE AND CLEAR OF ANY LIENS, CLAIMS OR INTERESTS • w� ww. Upon consideration of the motion seeking entry of an order under 11 U.S.C. §§ 105(a), 363(b),and 363(f), granting the Debtors authority to sell certain Arizona liquor licenses(the"Motion")2 filed by the debtors and debtors in possession (the"Debtors")in the captioned chapter 11 cases;and it appearing that the relief requested is in the best interests of the Debtors' estates, their creditors and other parties in interest; and it appearing that this Court has jurisdiction over this matter pursuant to 28 1J.S.C. §5 157 and 1334; and it appearing that this proceeding is a core proceeding pursuant to 28 I.I.S,C, § 157(b)(2)(A); and Fry's being a good faith purchaser as stated in 11 U.S.C. § 363(m); and the sale being an arms-length transaction; '!'he Debtors arc the following;entities: Core-Mark International,Inc.;Fleming Companies,Inc.;AI3CO Food Group,inc.;ADCC)Markets, Inc.;ABC:C) Realty Corp.;ASI Office Automation,Inc.;C7/M Products, Inc.;Core- Mark Interrelated Companies,Inc.;Core-Mark Mid-Continent,Inc.;Dunigan Fuels, Inc.;Favar Concepts,Ltd.; Fleming Foods Management Co.,L.L.C'.,Fleming Foods of-Texas,T..P.;Fleming International, Ltd.;Fleming Supermarkets of Florida,Inc.;Fleming Transportation Service,Inc.;Food 4 Less Beverage Company, Inc.; F uelserv,Inc.;General Acceptance Corporation;Ilead Distributing Company;Marquise Ventures Company,Inc.; Minter-Weisman Co.;Piggly Wiggly Company; Progressive Realty,Inc.;Rainbow Food Group,Inc.; Retail Investments,Inc.;Retail Supermarkets, Inc.;RFS Marketing Services,Inc.;and Richmar Foods, Inc. 2 Capitalized terms not otherwise defined herein shall have the meaning given them in the MotioI1. 2R087-O)I\IX)('S j.A:96313.1 • and(0); and due and adequate notice of the Motion having been given under the circumstances; and after due deliberation and cause appearing thercibre; it is hereby ORDERED that the Motion is granted; and it is further ORDERED that Fry's is a good faith purchaser pursuant to section 363(m)oft e Bankruptcy Code; and it is further ORDERED that the Debtors are authorized to sell the Liquor Licenses free and clear of liens, claims, encumbrances and interests (collectively, the"Interests") with such Interests to attach to the net sale proceeds with the same validity,priority, force and effect that such Interests had on the Liquor Licenses immediately before the sale; and it is further ORDERED that the Selling Debtors and Nicholas C. CJutti11a, Esquire,on behalf of the Selling Debtors, are authorized to execute all documents and to take all reasonable and necessary actions to consummate the sale of the T.iquor I Acenses to Fry's pursuant to the Liquor License Purchase Agreement attached to the Motion as Exhibit B; and it is further ORDERED that the stay of this Order under Rule 6004(g)of the Federal Rules of Bankruptcy Procedure is waived; and it is further oRT)EREI) that this Court shall retain jurisdiction to hear and determine all matters arising from the implementation of this Order. Dated: , 2003 \\ N), The 1 Ilonol'aible Mary F. Walrat.h United States Bankruptcy Judge 2 5.5X7-vmnoCS_1.A:%313.1 2 State of Arizona Department of Liquor Licenses and Control Printed 4/30/03 @ 4:03:19 PM LICENSE Number: 09100112 Name: ABCO #777 Status: Inactive Status Date: 4/5/2001 Issue Date: 5/18/2000 Expiration Date: 10/31/2003 First Issued: 8/25/1978 Location: 1675 W VALENCIA RD TUCSON, AZ 85746 PIMA, USA Bus-Voice: (520)222-1600 AGENT Name: PAULK, JACKSON EDWARD Sex: Male Physical Address: MESA, AZ 85202 MARICOPA, USA Res-Voice: (480)839-4072 OWNER Name: ABCO FOOD GROUP INC Type: Corporation Corp File No: F0893196-0 State Incorp: AZ Mailing Address: 4150 W NORTHERN AVE C/O NICK GUTTILLA GUTTILLA & MURPHY PHOENIX, AZ 85051 MARICOPA, USA Bus-Voice: (602)222-1600 Officers Name: Title: VAUGHAN, JAMES Pres STEPHENS, STANLEY VP Stockholders Name: % Business: % License: RETAIL INVESTMENTS INC 100.0 100.0 ABCO FOOD GROUP INC - Pres Page 1 of 4 Name: VAUGHAN, JAMES RODNEY Sex: Male Physical Address: ROCKLIN, CA 95765 Res-Voice: ( ABCO FOOD GROUP INC -VP Name: STEPHENS, STANLEY WAYNE Sex: Male Physical Address: SCOTTSDALE, AZ 85259 MARICOPA, USA Res-Voice: ( ABCO FOOD GROUP INC - Stockholder Name: RETAIL INVESTMENTS INC Type: Corporation Corp File No: State Incorp: AZ Officers Name: Title: Stockholders Name: % Business: % License: FLEMING COMPANIES INC 100.0 100.0 RETAIL INVESTMENTS INC - Stockholder Name: FLEMING COMPANIES INC Type: Corporation Corp File No: F09634847 State Incorp: AZ Physical Address: 1945 LAKEPOINT DR LEWISVILLE, TX 75057 MARICOPA, USA Mailing Address: 4150 W NORTHERN AVE C\O GUTTILLA & MURPHY P.C. PHOENIX, AZ 85051 MARICOPA, USA Officers Name: Title: DOWD, WILLIAM Pres ALMOND, DAVID VP DAHLEN, THOMAS VP LUCAS, DENNIS VP RUNYAN, JOHN VP VAUGHAN, JAMES Sec ROGERS, TERRY Treas Stockholders Name: % Business: % License: PUBLICLY TRADED 100.0 100.0 COMPANY Page 2 of 4 • FLEMING COMPANIES INC -Pres Name: DOWD, WILLIAM JAMES Sex: Male Physical Address: EDMOND, OK 73003 Res-Voice: ( FLEMING COMPANIES INC -VP Name: ALMOND, DAVID R Sex: Male Physical Address: OKLAHOMA CITY, OK 73112 Res-Voice: ( FLEMING COMPANIES INC -VP Name: DAHLEN, THOMAS GERALD Sex: Male Physical Address: FRISCO, TX 75034 Bus-Voice: ( FLEMING COMPANIES INC -VP Name: LUCAS, DENNIS CLARK Sex: Male Physical .Address: SOUTHLAKE, TX 76092 Res-Voice: ( FLEMING COMPANIES INC -VP Name: RUNYAN, JOHN STEPHEN Sex: Male Physical Address: OKLAHOMA CITY, OK 73120 Res-Voice: ( FLEMING COMPANIES INC - Sec Name: VAUGHAN, JAMES RODNEY Sex: Male Physical Address: ROCKLIN, CA 95765 Res-Voice: ( Page 3 of 4 • FLEMING COMPANIES INC - Treas Name: ROGERS, TERRY WAYNE Sex: Male Physical Address: SANDY, UT 84092 Res-Voice: ( FLEMING COMPANIES INC - Stockholder Name: PUBLICLY TRADED COMPANY Type: Corp File No: State Incorp: INTERESTS IN OTHER LICENSES This entity holds many licenses. MANAGERS This entity holds many licenses. Contact licensee. COMPLIANCE ACTIONS No Compliance Actions BOARD ACTIONS No Board Actions Page 4 of 4 . . • ARiZONA DEPkRTMIENT OF LiQUOR LICENSES & CONTROL . tel,40,1A.:§4 �j� 800 W Washington 5th Floor •'� ".'..G"'' .� 400 W Congress#150 tk. . t,.,�- Tucson AZ 85701 Phoenix AZ 85007 Is - •:‘ -4,15k." •�• (520) 628-6595 542-5141 ��(602) `\ , \` � `,Qv,♦, '^:•�;. c, �... +si, ;.\-� �. ���,,� •..'r "c. 2♦ � :\ .\.� �;�c \.y��.r c\,�r��, .a;.•...�.•\�art''♦ , l , • (6 \ ,.. off `c`\ c, „,.♦a♦ ....,1;1-..,1'‘,,..-'.:,,Lev.. ., .:,:, �.,�*” �': 0�. N 1 +,4.a.` \\:•�•,• \\ • -„ '"\, �•'<�71:/A _ ,,, z , :��' ''L�:'•lt�' ♦. \C' �� �• a T.13.45...: c•\' .?w3..i+,':\� t.�.`,• \ ♦ e0�.or �, '`,O♦^ \ �J`�\~vC'.. , ♦\�, :\. `Q C�`OL\G,,�,� ...•: \�`T:t��. < •.:fir.. ,:Z ..x . ..-, ..�...:.... OBTAIN ORIGINALS OF THIS FORM FROM DLLC-DO NOT PHOTOCOPY,DOCUMENT IS COMPUTER SCANNED. TYPE OR PRINT 1MTH BLACK INK. ,v�..V.::�•::,,(. ....(.;..::♦:••�<•.`,••:::.To�:.\,��YAY<yNM;.Yyr o:::'�:ti:•:::;.w ♦••:.v�\-..,Jrillial"lm"IllmlimlllmIINNmmllmnllP .....".20:4.7104: . 5-7-.c.9 A-2, `Cn \-t_ .Z.L.- c.. 1 V Individual Name(Print) - _ s _‘. ,_ 1 ,. , _ • - --7 Individual Signature • 'TYPE OF TRAINING COMPLETED ""2_\ N''s\0 1 ,, 4,,.,.,,,,,tomoktii,/, 0 _etaltc D 434.4-elktE Date Training Completed • . - El MANAeetsifittiT El OFF SALE • 1533 BOTH D €4+HER IF TRAINEE IS EMPLOYED BY A LICENSEE: -s- Q 1-1T a`e\ M AC-•,a a 1 ~1 CO e3 o 4.- (t.. )(-, • MU,I-I-/P kj NAME OF THE LICENSEE BUSINESS NAME LIQUOR LICENSE NUMBER- •`r::::. i.5..1.415.6--1 :�:;�:••::c•:,.'•x;...,... ::t�...;,.r.x,�::;4:�..w:.aa::R,:�l.:.:,:-:,� -:f.:-:�::.`.,,,�r.r..p:;?�e�`•'��'� >:; ',,;c•::�;,:•:<r,:::w.>:•.::•:„,...:,.;:;•::_,:.",..c:•c:�:•:.:..^.,,.;�..•"�>:�':'.:•:..::x,..,..r,:;r,:t;y::;,.n..;;-CG,a.<F.a)f.::;•:<R:N.-:a::,F!:,,:;.,r:oS..C,r:<,•::b',^:'� ,.<.:•.�^'i, • Arizona Alcohol Education Consultants Company or Individual Name 736 S.Longmore St. . Address • Chandler AZ ' 85224 602--440-9623 City - State Zip - Phone I Certify the above named individual has successfully completed the specified program (s). • - Lauren K.Merrett M.Ed. - - • 4/ - Trainer Name(Print) • , fr_ • /5C/ //Pr _ L L 'Date - Trainer Signature Trainer •ive ori•'nal of completed form to trainee. .hotoco• and maintain com.leted document for our records. • •Aq �Y Liquor Law Training•for all new applications submitted after Nov.1,1997. A.R.S.• .Section •4- 112(G)(2). • 4e6on of the Liquor License Training Courses Is required at the issuance of a ficersewill Include all of the following erson(s)required to attend both the Basic liquor Law and Management Training,(either on-sale or off-sale), BUSINESS. owuer(s),licensee/agent or manager(s)WHO ARE ACTIVELY INVOLVED IN THE DAY TO DAY OPERATION OF THEconsidered Proof of attendance within the last five years for the required courses must be submitted to the Department before the license application compete. - Law and Before acceptance of a Manager's ire and/or Agent-Change for an existing license,proof of attendancefor the Basic Liquor Management Training(either on-sale or off-sale)will be required. -- - • •• .. • . , • , , ___— ...7.•.a•3 r,s•,it•.,1,,n e`A/•"l1/Chill t,A•)-Oinr 1 C C C C O 0 0 0 Q L.. L_ E. L_ E..,._, a. a. a_ a. u O a) a) a) a) 0) 0) 0) CIS C C6 (0 C6 cz U N L. L,_ L- �' 0 a O o Q fct ct a) C C i, C C N a~'�) c O O O a) 0 a) a) 0 (a, +� X ct U cii F•— 0) bO b!1 bl) cd) ct U U ¢ O (C O O ct O ct ct O O U O >, -- co C6 co a) a) 76 '0 _ ap >, -0 U) C) U) v0 O •— ct • U �-; ;--a cC3 U U E'_' W 2o2oo2 --c7-4t o per.., ,-- r-, O - Q) . 0 a) . t c Q Q a' 4d 0 0 0 0 - - c) a) U Ct C.., (1) o U U U a., 00 0 0 ct +--. -1--, 2 .�.-� 2 I 2-2EL) O iiii D D 4 — _ _ .- co v a. a. L.L. a. cA by b.n V) .--4 _ �" ?' W o 0 0 v) kr) o 00 � ) o o • • • 4� ;T* z p Oin N N Okr) kr) N O O '� 69 69 69 69 69 69 69 69 Z 0 0 UL aJ I a a L c,) cA , •' g: -, i- .,r.(N N N N N N N N N N N N N d' 4— "'WO D �- �- tet' �- d' tet' �- d" 47 ' �- 0 0 0 o < Cl) Cl) Cl) Cl) Cl) Cl) Cl) Cr) Cl) Cl) P4 P4 P4 P4 P4 P4 0 0 , Q ' ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ ¢ C/D C/C 0 (1? ••-_, ,---, ,......,� ¢ ¢ "= .0 0 .J ,� O N •~E ..c/' N N N (15 CA N N O N 0 0- N ct- cc N N N Ncip 0 0 '� ct ¢ 0 U a "2 0 0 U H It Ce6 ct 0 0 •� 0 ..; C'� ...� M ct, o� r-�+ d N tet' It 2E.* co o N c) r--+ 2 as V L_ L_ O L_ a ;_, f ,.; 11- L �, w C-, p w Q w w ca, v) �.., as U w G 0 o ,I) `D t----- CO 0) O O O O r' N c` O O O O O or) a) O O O O O O _' - � 0) V- _ (N N N (N N ►� d C W oc co Zi: LO N N- N o _J I- N N (N (Ni j �-- d' O CO ct J a o o 0 0 0 0 0 C) O 0 a 1 Questionnaire Question 412: List your EMPLOYMENT or type of business during the past(5)years,if unemployed part of the time,list those dates. List most recent first. FROM TO DESCRIBE EMPLOYER'S NAME OR Month/Year Month/Year POSITION NAME OF BUSINESS OR BUSINESS (Give street address, city, state & zip) 4/2003 Current President Fry's Food & Drug Stores Inc. 500 S. 99th Ave. Tolleson, AZ 85353 2/2002 3/2003 Sr. Vice President The Kroger Co. 1014 Vine St. Cincinnati, OH 45202 5/2000 1/2002 President Fry's Food & Drug Stores Inc. 500 S. 99th Ave. Tolleson, AZ 85353 6/1995 4/2000 V.P. of Merchandising Fry's Food & Drug Stores Inc. 500 S. 99th Ave. Tolleson, AZ 85353 Question # 18 (explain): (See the attached list of fines, paid by Fry's) • Question # 20 (explain): I am the g p revious "Agent" for all liquor licenses for our retail stores in the State of Arizona. As theP ast & current President of Fry's Food & Drug, I am now an Officer for the Company. . Signature , lchael J. Donn; ly r LICENSES & CONTROL• NA DEPARTMENTOF LiQUOR .*.4/11&'':0.. � 400 W Congress#150 5th Floor ";iii '.. . 800 W Washington `�� � • . Tucson AZ 85701 Phoenix AZ 85007 - ..''NV- :��• (520) 628-6595 - '(602) 542-5141 \ '\ , ♦. ,...,..,:s:', -<,---,:., .w♦v .fA'(\.;•♦;‹,,,•::.-;,.:,,,,,...,„.....::„.....:. �j.�•M:'7`�:1:�ti'v,•�j�'>\�♦ .r:`f``t\� ♦`�: .. .♦...,.:. 1111. • �.\ \' \`C2 t:' s`. \ .w L \•K,... ���ir;'J\.:tea;:�:,?�iV\ L lip:�'• �� , �\ ,C,+ • ;..A,', ,.........-4 :;,...;.:- • 4 `�\ �y� W`,\`.X`l,,\`�• .• '''S'•\• •,::•,- -*,-,..%\• .. \�•.�,+...•y�`\•,♦.`.,--•—•=••--:,*.s.'• `♦w�`v.y�=```;.::•..1::!•A. .• ♦- �' '1n;!Be'':',.. } :v`r. ) 1..'\v\^ \♦ -,,-,-.4,..-1‘.,„ �� �•? .` � ... •.ET •!`-.---:.:1••... •-•.:•••,,l4--`. :C.:... .:�' ♦�: �.: �'�:.:•w• ern\/`` 7a • ♦ ,.�.:' �\•\yti�v'���1` �i • � •• 0 :140' `.1. r h`"\.♦ , ♦ IV '\ � ,�y.\�y,� .��q`l•.ro '4\`'`,� l,��!,\ �\ .'2 �`C-`i '\ ��� f� �•,�\ i�\••iA� \�1n.s:\♦'f��J:' �70b OBTAIN ORIGINALS OF THIS FORM FROM DLLGDO NOT PHOTOCOPY,DOCUMENT IS COMPUTER SCANNED. TYPE OR PRINT WITH BLACK INK. •- --.. .... . ..... :-::;-.:.:-:.:�::.,:.:.,,..�..., w:.::..,.-•.;11...11::, .,:strINs• •.�::....1111,.•...•.:.,•.�.:::::w•:{.:.x�::.:•::K.;r:•:?a:..;..:::::.• .:....... .: ._ �:���!.��.�.�:vT:.,i�A� �N.V��'-t'L•'�0:7\/�R• .. ....n•:v-. ,.... 114{:G:•.{.w:{v:'l.•.•.. - ilAri6/04 • T / i ,ri, - . • 4111-11111illiw Ind' ;dual Name(Print)/1727? Indiv'•ual Signature - TYPE OF TRAINING COMPLETED .9 ........1 d".". ,... 0 .c [] . [] eE Date Training Completed OFF SALE • - 0 .moiteceremeiT E • . - IS BOTH El • IF TRAINEE IS EMPLOYED BY A LICENSEE: Qi---._. . . Ai Foo - l ► •l . _, fLue..,-- • • 41 UOUOR LICENSE NUMBER • BUSINESS NAM ' NAME OF THE LICENSEE .,,:.x�:-:;:wgradigibati.tiVittirtibtfiltWOIMAstriMc•::.:i::r„cn::v:�v»::�:-:;w....;...•..,.,..,.,�.....a�;�::�:::<y,;..:;:�..�;�:.;f.•.,:..,,.r. �v. - 4��� 4 .. .......r. .�{rta h.w..�c.'. 41.2,...>�'a...a�.^...>..o-.....{.,c:fcf.!\.. w . • Consultants - Arizona AlcoholEducat�on . • . Company or Individual Name - 736 S.Longmore St. • Address Chandler - AZ • 85224 602•-440-9623 • City State Zip - Phone Certify the above named individual has successfully completed the specified program(s). Lauren K. M e rrett M.Ed. - • . • Trainer Name(Print) a;li/t, -) /( /()) • • - ate - � - Trainer Signature of com leted form to trainee hotocoo and maintain completed document for our records. Trainer ive ori incl . ications submitted after Nov.1,1997. SSection 4.112(G)(2). . • �'�ndatory Liquor Law Training�all new appl A.R.S .. •'Ition of the Liquor License Training Courses is required at the issuance of a frcense. son(s)required to attend both the BasicLaw and Management Training,(either on-sale or off-sale),will include all of the lofiowing Liquor ow‘.4s),ficenseelagent or manager(s)WHO ARE ACTIVELY INVOLVED IN THE DAY TO DAY OPERATION OF THE BUSINESS. application is considered Proof of attendance within the last five years for the required courses must be submitted to the Department before the license complete. 're and/or AgentChange for an license,proof of attendance for the Basic Liquor Law and Before acceptance of a Manages C�uesvonna� . Management Training(either on-sale*or oft-sale)will be required. .,.11,,.11 1111061 Disabled individuals requiring special accommodations please call(602)542-9051 C C C C o 0 0 cu d- CL N e- CD 0 � o U b 0) 0) N cn O o o o a 0 0 N 0 , ccip U , I— cm to t on bo p ct U 5 U C6113 cl � CD ca c� U C • °) U I W 0 0 0 0 0 0 0 .� O �, a - v ca 2 _C _C CiD o U U U v U ct o .ct o o ° -4-' o U ICIJo a) 4) a� o z Ci. w w bD bD W o 0 0 o o pCD •� C� �T�"' Z p O N N o N p N p '� LL 6,3 69 69 6�} b4 69 6+4 b� 69 Z V N L o °' o O < Cs 00 , W ; te4 4 , d- -7t: oc C I- . J. N ,t- 4 4 pNNNNN F_ 4 4 4 N N N i NN N N d' i N °,? ;,,,, Q v) v) cip v) cip C/) C/D C/) r1) -Z: '.= = F- P4 ;24p4P4C24 r24 C P op 0 w !2C/D .J = o N .— N ^ N < N N N o N 4 V V N < kr-) N ° ›.C- N ct N N Q V 0 O = d' • o v, N r--" Et, a) '� � 0 O .� N a VD a; Z -�' �3 °�3 U .Ni O N N_ E:ut CO o NE;Dct a) , °� r--, °i dam- au N °� O -d- CD C * Li- ,a-; � a � � w w p w Q Q w w w U w o o N n 000 N y C\ �) c o O CO = CT CT 0) 6) 0 CD C5 ,- , r-, t— N N N_ N N ti O N- 0) O W N N O N Z N N N J Q O '--" p p O O O O O O � Q L Question #17 Because of the sheer number of supermarkets and convenience stores, there are minor administrative matters pending, but I am unaware of any criminal matter pending or a matter which, if not corrected, would result in the revocation of any type of license or permit issued to The Kroger Co. or one of its subsidiaries. Question #18 Licenses have been denied or rejected as to a particular location based upon statutory grounds and existing licenses have had fines levied against them and some have been suspended for short periods of time; however, I am unaware of any permit or license to sell alcoholic beverages having ever been revoked by any licensing authority. Question #20 The Kroger Co., an Ohio corporation, including its subsidiaries (to include Smith's Food & Drug Centers Inc.) currently operates 2488 supermarkets under 2 dozen different retail banners in 32 states and 784 convenience stores under six names in 15 states. The great majority of these facilities have alcoholic beverage permits of one sort or another. Since June 16, 1989, I have been an elected officer of The Kroger Co., and at various times, an officer of most of its subsidiary corporations. See the attached exhibit for Arizona C2(.1,e Paul W. 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CA c.,1 E..* CO 6 Lc) c4 c\I •(7; ci-, ct 2 0 ,--. 0,3 ,---. '". CI) '-' ‘t- P4 r"-- cii N N ci) qt W ._. u ct � vc � � ,u) k-, ' v, ^v, ^v, ct ^am +- ^ , ^am ^ ^ CD 0 N 0)co CO 0 0 o N 0 C) 0 C) 0 CO rn c c 0) o o o a 7-4 r-, T---4 =. N.---. CD C N N N oN C)N C) W o c t o t� Zr o -� 0 �' J 1,,,,_ N N O �-- N N N r— r- N G1 (-Ni N N tet" L() tet' o ., J Q O — — o 0 0 o p o 0 0 I ADLLC: LicenseTypes: Liquor Store License Page 1 of 2 Arizona Department of Liquor Licenses and Control 800 W. Washington, 5th Floor, Phoenix, AZ 85007 DLLC Phone: voice (602) 542-5141 fax (602) 542-5707 E-mail: l.qrq_,<az.l_I...cpm_ HOME, LicenseTypes: Series 09 Store (All ..::..... ..:: . ....... Ltg . spiritous Training, Transferable (From to erson and/or location to location within the same personp county only) Information Off-sale retail privileges Note:Terms in BOLD CAPITALS are defined in the glossary. Laws About DLL( PURPOSE: Query Allows a spirituous liquor store retailer to sell all spirituous liquors, only in the original unbroken package, to be taken away from the premises of the retailer and consumed off the premises. Comments ADDITIONAL RIGHTS AND RESPONSIBILITIES: A retailer with off-sale privileges may deliver spirituous liquor off of the licensed premises in connection with a retail sale. Payment must be made no later than the time of DELIVERY. The retailer must complete a Department approved "Record of Delivery" form for each spirituous liquor retail delivery. On any original applications, new managers and/or the person responsible for the day-to-day operations must attend a basic and management training class. A licensee acting as a RETAIL AGENT, authorized to purchase and accept delivery of spirituous liquor by other licensees, must receive a certificate of registration from the Department. A PREGNANCY WARNING SIGN for pregnant women consuming spirituous liquor must be posted within twenty (20) feet of the cash register or behind the bar. AVERAGE APPROVAL TIME: Sixty-five (65) to one-hundred five (105) days. PERIOD OF ISSUANCE: One (1) year with option to renew. FEES: This is a QUOTA LICENSE, which means there are no "new" Series 09 licenses http://wwvv.az11.com/lic09.htm 6/23/2003 ADL'I,C: License Types: Liquor Store License Page 2 of 2 available. It must be purchased privately and the price is based on availability in the county. Once a Series 09 has been purchased, the buyer must apply for a transfer to have the license put in his or her name at the same or another location. Non-refundable person (ownership) transfer fee: $100.00 Non-refundable location transfer fee: $100.00 Fingerprint fee per card: Contact Department Interim Permit fee (not allowed on location transfer): $100.00 Upon approval: Final fees for a person (ownership)transfer: $300.00 Final fees for a location transfer: $100.00 Final fees for a person/location transfer: $400.00 Annual renewal fee (includes SURCHARGE): $120.00 ARIZONA STATUTES AND REGULATIONS: ARS 4-201, 4-202, 4-203, 4-206.01, 4-209(B)(9), 4-209(D)(9), 4-222, 4-261; Rule R19-1-206,R19-1-214. http://www.azll.com/Iic09.htm 6/23/2003 TOWN OF ORO VALLEY 4 COUNCIL COMM UNICATION MEETING DATE: August 6, 2003 TO: HONORABLE MAYOR & COUNCIL FROM: Bayer Vella, AICP, Senior Planner and Robert Conant, Planner II OV12-02-06, SEAVER-FRANKS ARCHITECTS AND EEC, REPRESENTING SUBJECT: THE BEZTAK COMPANIES, REQUESTS APPROVAL OF A DEVELOPMENT PLAN TO CONSTRUCT 138 UNITS OF APARTMENTS AND 31,187 SQUARE FEET OF COMMERCIAL DEVELOPMENT, LOCATED ON THE SOUTHEAST CORNER OF LAMBERT LANE AND LA CANADA DRIVE, PARCEL 224-250- 25C BACKGROUND: This item was continued bythe Town Council at the June 25, 2003 meeting to August 6, 2003. In order to . garner additional project information, the Town Council provided specific instructions to staff and the applicant: p J MOTION: Mayor Loomis MOVED to CONTINUE consideration of OV12-02-06 until the first meeting y to review the in August 6th) and directed staff to get an additional legal opinion on the PAD and g (August previous issues associated with this piece of property and to report back to Council that the issues have been identified and covered on the Plan and to ask the developer to look at a plan that has Apartment Buildings 1 and 2 as two-story items rather than three-stories on the perimeter. Direction to staff is to look at the surrounding elements: the fences, grading issues,parking and shared parking. Also, ask the applicant to get a letterfrom the School District that identfies the impact of the project to the school pp system, to identify elevators in the three-story buildings or to provide the rationale associated with why y .f� or why not and consider ADA issues,) and look at shared verses separate entrances and exits. Council Member Rochman SECONDED the motion. Motion carried, 5— 0. SUMMARY: The following is a breakdown and staff response to concerns raised by Town Council: 1. Have the conditions in the original development plan been addressed? If not why? Response: All of thepertinent conditions have been addressed. Below is a comprehensive list of Staffp conditions associated with the original development and landscape plans and a staff response in italics: Grading Waiver Request (OV12-99-07) Approved 9/01/99 1) If development does not begin in one year after grading, the applicant will have to revegetate. A time limit of twoy ears will apply to the grading waiver and one of the corners must be developed. Date original grading permit issued: 8/3/2000. Date Osco building permit issued: 11/30/2001 Dates entire site hydro seeded: 6/01 10/02 TOWN OF ORO VALLEY OUNCIL COMMUNICATION Page 2 The original gradingpermit has expired. It has been replaced by the recent Beztak Grading Exception g (0V12-02-06) that was approved on 3/5/03. 2) The applicant shall work with staff to reduce the height of fill on the site. Completed prior to grading permit issuance The height of fill on the perimeter of the fill area should strive to meet the Town's grading ordinance 3) g requirements. Completed prior to grading permit issuance 4) Thepp applicant shall work with staff to provide additional landscape elements to `beautify' the hill and landscape berm at the northeast corner of the site. Completed prior to grading permit issuance 5) approvalgrading The of din waiver based upon the concept plan known as "Concept Plan L" shall be for g grading only. development All other develo ment aspects of the site, including site design and layout of buildings, shall be in accordance with the project development plan. Not an action item Master Development Plan (0V12-99-07) Approved 2/16/00: 1) Where not screened byproposed landscaping or perimeter screen wall, loading areas shall be screened in accordance with OVZCR Sec 11-203B Existing loading zones for Osco and the one approved for the Bank One comply. 2) The applicant Shall either: Resolve issues g re ardin drainage concerns with the Villages of La Canada HOA, and provide regarding documentation of a written agreement. Written permission from the HOA of the Villages of La Canada for the construction of any improvement on their property is required prior to submittal of an improvement plan, or An easement addressing the aforementioned issues was recorded by the HOA on 5/9/01. Submit an acceptable drainage study and improvement plan to release storm water runoff at the flow p g rate, velocity and location as the existing conditions without necessitating any off-property improvements. F:\OV\OV12\2002\0V12-02-06\Town Council Reports\TC REPORT 8-06-03.doc TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 3 p 3) The traffic impact report must include a section that analyzes the internal circulation by the design vehicle. Done 4) Determine the actual near side intersection sight distances for driveways number 5 & 6 and compare them with the required t distances, then include them in the revised traffic impact report. near side s � Done 5) A final drainage reportwill be required during the improvement plan review process. A percolation test is required for the retention basin. The engineer shall provide the design information from the Villages of La Canada Block A which shows how the flows from concentration points 5 & 6 have been directed away from the guard house on Congressional Way. Done ro osed cormgated metal pipe (CMP) in the RIW along La Canada Road shall require a license 6) Thep p g p p agreement from Public Works. Call out head walls and wing walls for all inlets and outlets for these CMP's. Done 7) The southern drivewayon La Canada Drive shall be constructed as a right-in—right-out driveway. Done 8) Construction of the retention basin and spillway shall utilize local rock and other materials that, combined with revegetation of the basin, create a natural look. Basin was to be constructed to accommodate the overall commercial development. It has not been constructed. New basin design proposed with current plan that specifies use of rock rip-rap ("landscape boulders, various sizes between 2'and 3.5'diameter") 9) Architecturalplans, especially for Pads A and C and the east side of Building 2, shall be submitted for DRB approval. f This is a reference to the Osco and Bank One sites. Both received architectural approvals from the Development Review Board. 10)Meet with staff to review comments of the revised traffic impact report, revise the report and resubmit for approval. Done F:\OV\OV12\2002\0V12-02-06\Town Council Reports\TC REPORT 8-06-03.doc TOWN OF ORO VALLEY OUNCIL COMMUNICATION Page 4 11)Improvements alongLa Canada Drive and Lambert Lane shall require Town engineer's office review and approval. Done 12) impactreport traffic re ort must be revised and be approved by Town staff prior to approval of the improvement plans. Done The lighting for this development shall conform to the lighting in the commercial centers to the north 13) g g p and west of the site. A lighting plan for this development shall be submitted for Staff review prior to issuance of building permits. Done and approved. 14) The fair share cost of the maintenance of the existing channel shall be addressed with the Villages of La Canada HOA and signed by both parties. Maintenance was addressed asp art of a drainage and access easement recorded by the HOA on 5/9/01. 15)"Scrubbers" and filters shall be installed on the venting outlets of all businesses preparing food to mitigate smoke, vapors, and odors. (Add this as a note to the development plan.) Note added to the Master Development plan. To date, no restaurants onsite. p 16) The developer shall install 12' wide pavement and striping on east side of La Canada Drive and south side of Lambert Lane for the entire site frontage. Done 17)A friction coat must be applied to the full width and frontage of the existing pavement on Lambert Lane and for the east half of thep avement on La Canada Drive after the new right turn lanes are installed. Done 18)A striping plan is required for the new configurations of La Canada Drive and Lambert Lane. p g Done 19)Call out cross-sections AA, BB, CC, and EE on page 2. Revise page 3 or remove the reference to detail 6/3 for the basin on page 2. Done F:\OV\OV12\2002\OV12-02-06\Town Council Reports\TC REPORT 8-06-03.doc TOWN OF ORO VALLEY _OUNCIL COMMUNICATION Page 5 Master Landscape Plan (OV12-99-07) Approved 2/16/00 1) Add to note 1C "Wooly Butterfly Bush has also been approved for use." Done 2) Where not screened by proposed landscaping perimeter screen wall, loading areas shall be screened in p g or accordance with OVZCR Sec 11-203B. OSCO and Bank One are in conformance. 3) Provide vegetation, a minimum of 3'high, in the 5'-wide landscape buffer for the entire length of the drive-though stacking lane for Pad C. This is a reference to the Osco pad. Requirement indicated on the OSCO plan and landscaping has been established onsite. 4) Add a note that the `stream' element of the pedestrian plaza area shall recycle all water. Plaza design has been replaced by an entirely new one. As specified on the Note was omitted on plan. g p new landscape plan, a separateplan lan will be submitted for the plaza area in the future. 5) Continue the 8' screen wall on the east side south to just north of the retention basin scupper. Development plan amended accordingly. A new design has been proposed(see attached graphic provided by applicant). 6) Add landscaping on the west side of Building4 at least as far north as the bike racks. Remove the trees the loadingarea at Pad C. Remove the shrubs from the sidewalk at the and shrubs from the middle of northeast corner of Pad C. Remove the shrubs and tree from the bike rack area on the east side of Pad B. Master Landscape plan amended accordingly. 7) Conditions listed above, and any additional Town Council conditions, shall be submitted with a revised plan,e prior to receipt of a grading permit. All items completed except #4. The stream element was not included in the newly proposed landscape plan As specified in thea—plan p landscape will be submitted for the plaza area in the future. F:\OV\OV12\2002\OV12-02-06\Town Council Reports\TC REPORT 8-06-03.doc TOWN OF ORO VALLEY k.OUNCIL COMMUNICATION Page 6 Osco Conditions of Approval that Directly Impact Master Plans: Conditional Use Permit (OV8-00- 08) Approved 1/17/01, Development Plan (OV12-00-14) Approved 1/17/01, and Landscape Plan PP P (OV12-00-14) Approved 1/17/01 1) Prior to issuance of any permits, the Master Development Plan, Master Landscape Plan, and Improvement Plans that were approved as part of OV 12-99-07 must be revised accordingly. Done 2) Allerimeter landscaping and screening for the entire 14.9-acre site must be established prior to p p OSCO receiving a certificate of occupancy. A temporary of occupancy was issued to OSCO—pending resolution of this issue. Please see p rJ' heading entitled Osco Landscape Plan Revised(0V12-00-14)Approved 8/1/02—later in this report. 3) In addition to the lighting requirements specified in OV 12-99-07, the following OVZCR requirements must be fulfilled: • Lighting shall be placed and screened to reflect away from adjoining properties and street. � g • Parking lot lighting shall not emit light beyond the development;parking standards in parking � areas shall not exceed 20'. • Standards shall be shielded so light is deflected downward and away from adjacent properties. Done 4) All offsite improvements for the La Canada/Lambert Commercial Center shall be constructed as part of this project. Done 5) Provide as-built elevations of the grades constructed during the rough grading operation of the overall site. Done 6) Any changes to the approved drainage concept for the La Canada/Lambert Commercial Center shall be revised by a drainage report addendum. Done 7) A ve com rehensisignpackage for the entire center shall be approved prior to issuance of any sign p permits for the site. Done F:\OV\OV12\2002\OV12-02-06\Town Council Reports\TC REPORT 8-06-03.doc TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 7 8) Prior to issuance of any permits, satisfy all requirements specified by Pima County Wastewater by revising the Development Plan (0V12-00-12) and the Master Development Plan (0V12-99- 07) accordingly. Done Osco Landscape Plan Revised (OV12-00-14) Approved 8/1/02 Town Council approved a revision to the landscape plan for OSCO to remove the CO requirement ' ' approved bythe Council on July 17, 2002 with the condition that Beztak submit a (Condition#6). This was pp revised development plan within 90 days. Beztak submitted a development plan within the specified time frame. Bank One ConditionsApproval of A roval that Directly Impact Master Plans: Development Plan (OV12-00- 13) A13) Approved 8/21/02 and Landscape Plan (OV12-00-13)Approved 1/9/02 1) The pedestrian connection leadingacross the loading area on the north side of the property must be f the Master Development Plan is revised, the development plan must be changed to entirely deleted. I p depict a pedestrian access to the north. Done 2) The final Certificate ofOccupancy is not to be issued until such time as the perimeter landscaping and walls are completed on the south side of property line. If within 45 days of Bank One receiving a piny the landscaping and walls have not been established, DRB recommends that the temporary C of 0 Townp roceed with forfeiture of the assurance bond to complete improvements. Occu anc has not been issued and Bank One is aware of this requirement. ACertificate of Occupancy Beztak Grading Exception (0V12-02-06) Approved 3/5/03 1) The following conditions relate to Landscaping on the site: a. Along the Lambert Lane frontage 36-inch box canopy trees and appropriate under story vegetation planted shall be in a manner to create a dense screen. The Lambert Lane frontage is defined as extendingfrom the eastern property corner to the eastern edge of the OSCO drive. ever feasible, a 60-inch high berm shall be constructed along the Lambert Lane frontage b. Where g . tae as defined in (a) above) with a width to be determined to support the height. (fron g c. The berm shall include under story plantings, shrubs and ground cover to stabilize the berm. d. All perimeterlandscaping landsca in shall be installed by January 1, 2004 with the exception that if the hill is not removed (see 2a below), the hill area shall be treated for erosion control with standard reseeding and d scul ted approved by the 1999 grading exception and development plan. p as pp Conditions were addressed in the proposed landscape plan. 2) The followingconditions relate to the general development of the site: F:\OV\OV12\2002\OV12-02-06\Town Council Reports\TC REPORT 8-06-03.doc TOWN OF ORO VALLEY —OUNCIL COMMUNICATION Page 8 issued for the gradingof the hill unless and until building permits e. No grading permit shall be have been issued and construction contracts have been entered into for the two (2) commercial buildings fronting Lambert Lane. f. All bg uildin pads and interior infrastructure shall be completed in one phase. gr g. Cash funds required to underground all utilities fronting Lambert Lane shall be placed in an escrow account prior to the issuance of anygrading or building permits on the site. Cost estimates for the escrow account are to be determined by the Town Engineer. h. The building profiles shall be lowered by additional grading to the greatest extent feasible as determined by the Town of Oro Valley Public Works Department. g i. Stair step building heights and the use of stem walls for retaining shall be utilized to reduce the visual impact of the buildings and protect existing view corridors. o j. The roof reflectivity for all structures shall be limited to 60%. k. All frontingalong buildings Lambert Lane and La Canada Drive shall be limited to single story and a maximum height of 24-feet to the top of the parapet. 1. The restaurant pad shall be set back from Lambert Lane in accordance with the proposed (minimum develo ment of 90-feet from the property boundary). p Conditions were addressed in the proposed development plan. . What is being proposed for the east screening wall? Why? Staff Response: The proposed Development p evelo ment and Landscape Plans only specify installation of vegetation and a retaining wall —in order to achieve proposed ro osed gr ades. Screening is not required because the proposed use is store with rear facing- opposed to a grocery loading zones - and the adjacent use is recreational open space. of securitywere raised. As a result, the applicant discussed the possibility of At the last DRB meeting, issues pp establishing a wrought iron "view" fence. Per the applicant. a see-through fence would preserve views from the first story apartments and increase security. 3. Does OSCO have adequate parking on its own? The followingtable provides a comparison of the standard and number of spaces Staff Response: Yes. provided: Parking Number of Spaces Requirement Provided by OSCO 60 spaces 78 spaces 4. Look at buildings #1 and #2 as 2-story only (direction to applicant). Staff Response: No additional information provided by the applicant to date. F:\OV\OV12\2002\0V12-02-06\Town Council Reports\TC REPORT 8-06-03.doc TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 9 5. Provide more information regarding grading (a) How was the lowest grade achieved? Works): The lowestpoint grade was set by the top of bank of the detention basin, Staff Response (Public ) which is 2510 per the EEC benchmark. Additional constraints include the maximum cross slopes for regular parking and ADA spaces parkings aces in front of each apartment building. Regular parking space maximum cross slope is 5% based on the Institute of Transportation (ITE) criteria. ADA parking space in everydirection is 2% per the Americans with Disability Act Access Guidelines maximum cross slope (ADAAG). The streets that serveapartmentcomplex the are actually Public Area Access Lanes or PAAL's. The parking for the apartments abuts the PAAL's at right angles. This arrangement is the controlling factor in determining the maximumlongitudinal lon itudinal slope in the PAAL. As a result, one must adjust the longitudinal there are ADA parkingspaces and regular parking spaces in the same bay. So, a maximum grade because p possible longitudinal slope of 3.2% was used to balance the ADA maximum (2%) and the regular space maximum (5%). Once the PAAL and parking space elevations were determined, the first floor elevations were established accordingly. (b) How does it compare to the previous Development Plan? Staff Response (Public Works): The table on the following page was developed to show as a comparison the elevations pad the gr ades and building tops for the previously approved commercial center and the 'project. Shops #2 and buildings 5 and 7 have no comparisons because no buildings were proposed apartment p located in those areas in the commercial center development plan. The difference column represents the position of the new proposal. topsandpads sum, all building have been lowered— except Shops#1 and the restaurant pad. F:\OV\OV12\2002\0V12-02-06\Town Council Reports\TC REPORT 8-06-03.doc TOWN OF ORO VALLEY ,.OUNCIL COMMUNICATION Page 10 Building Elevation,Feet Commercial Elevation,Feet Difference 1*northp ad 2526.6 2530.1 3.5-ft lower top 2550.1 2565.1 15-ft lower 1*southp ad 2524.6 2530.1 5.5-ft lower top 2548.0 2565.1 17-ft lower 2*north pad 2517.7 2530.1 12.4-ft lower top 2541.2 2565.1 23.9-ft lower 2*south pad 2515.7 2530.1 14.4-ft lower top 2539.2 2565.1 25.9-ft lower 3 pad 2524.7 2530.1 5.4-ft lower top 2559.9 2565.1 5.2-ft lower 4*north pad 2519.3 2530.1 10.8-ft lower top 2554.5 2565.1 10.6-ft lower 4*south pad 2516.3 2530.1 13.8-ft lower top 2551.5 2565.1 13.6-ft lower 6 pad 2524.4 2527.1 2.7-ft lower top 2559.6 2562.1 2.5-ft lower 8*north pad 2527.0 2527.1 0.1-ft lower top 2562.2 2562.1 0.1-ft higher 8*south pad 2524.0 2527.1 3.1-ft lower top 2559.2 2562.1 2.9-ft lower 9*north pad 2522.0 2527.1 5.1-ft lower top 2545.5 2562.1 16.6-ft lower 9*south pad 2520.0 2527.1 7.1-ft lower top 2543.5 2562.1 18.6-ft lower 10*north pad 2515.4 2527.1 11.7-ft lower top 2538.9 2562.1 23.2-ft lower 10*south pad 2513.4 2527.1 13.7-ft lower top 2536.9 2562.1 25.2-ft lower Shops#1 pad 2536.7 2532.3 4.4-ft higher top 2559.1 2567.3 8.3-ft lower Restaurant pad 2533.9 2531.9 2.0-ft higher top 2566.9 2564.9 2.0-ft higher *Indicates building to be stepped. F:\OV\OV12\2002\OV12-02-06\Town Council Reports\TC REPORT 8-06-03.doc TOWN OF ORO VALLEY _OUNCIL COMMUNICATION Page 11 is the difference in (c) What elevation between the apartments and homes to the south? buildings #9 and #10 are along the south property line. Staff Response (Public Works): Apartmentg Elevations differ from a maximum of approximately ximatel 9.2 feet at building 9 to a minimum of approximately 3.6 feet at building 10. (See the attached cross-sections.) 6. Get a letter from the school district on impacts (direction to applicant). Staff Response: No additional information provided by the applicant to date. 7. Look at separate access for residential and commercial. Staff Response (Public Works): This site is at the intersection of 2 four lane arterials. The existing access • development plans, developments (Bank One and Osco) and curb points were established by the existing p cuts. The site plan - as proposed incorporatesapartments a artments surrounded by a commercial area. Both uses into the apartment area will be controlled by gates. These gates will share common access points. Access p • intrusiononlythe commercial area but will not restrict traffic within the prevent by vehicles using commercial area itself. Asproposed,ro osed this access plan provides for a minimum of shared commercial and traffic well. The proposedpedestrian access from the apartments to both La residential use and manages the p p Canada and Lambert is well designed into minimizes the crossing of the entrance drives the complex. the residential and commercial traffic, the site plan must be re-done to To be able to completely separate be to into one area and the residential into another. One solution would relocate all commercial activities the facilities facing relocate the proposed commercial Lambert Lane to the La Canada side and then shift apartmentsspace into the proposed along Lambert Lane as commercial. 8. Consider elevators in the 3-story buildings uildin s and look at ADA access in general (direction to applicant) Staff Response: Per building codesp and standards adopted by the Town, an elevator is not required. percentage of rooms on the first flop A floor of each apartment structure must be ADA accessible. This will be addressed upon submittal of a building permit application. esolvedper the development and grading plan. Please refer to #5a above. ADA parking issues have been r p Gradients for pedestrian entrances and walkways etc. will be addressed upon submittal of building permit application. 9. Does the PAD permit multi-use development? Staff Response: Staff has requested an outside legal opinion and is awaiting a response. F:\OV\OV12\2002\0V12-02-06\Town Council Reports\TC REPORT 8-06-03.doc TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 12 RECOMMENDATION: Staff recommends, based on the requirements of the El Conquistador PAD and OVZCR, approval of the La Canada/Lambertp Lane apartment/commercial Development Plan, subject to the conditions listed in Exhibit A and B. TOWN MANAGER RECOMMENDATION: The Town Manager recommends, if it is the Town Council's desire for the full Council to be present, that this item be continued to the August 20, 2003 Town Council meeting. As you are aware, Mayor Loomis will be absent from the August 6 meeting. The outside legal opinion requested by the Town Council will be presented to the Council in an upcoming Executive Session. SUGGESTED MOTION: I move to continue OV12-02-06, the La Canada/Lambert Lane apartment/commercial Development Plan to the August 20, 2003 Town Council Meeting. Attachments: 1. Exhibit A, Conditions of Approval 2. Exhibit B, Conditions of Approval (Grading Exception) 3. Town Council Staff Report Development Plan June 25, 2003 with recommendations 4. Cross-section through south property line (entitled La Canada & Lambert Mixed Use) cld 6.1z.L; Planning an oni;its Administrator 7/14.41 . L. Community Develo ent Director Mvutir ,dyg_i_t_ Town Manager F:\OV\OV12\2002\OV12-02-06\Town Council Reports\TC REPORT 8-06-03.doc EXHIBIT A CONDITIONS OF APPROVAL DEVELOPMENT PLAN OV 12-02-06 1. All conditions of the Grading Exception approved by Town Council on March 5, 2003 and attached hereto as Exhibit B shall be conditions of the Development Plan. These shall be added as General Notes on the Development Plan. All parkinglot light standards shall not exceed eighteen (18') feet in height, and all patio lighting 2. g in buildings 1, 2, 9 and 10 shall be fully shielded. 3. Ensure that the ADA accessible route cross slope behind shops 2 does not exceed 2%. 4. Provide a revised drainage report prior to the issuance of a grading permit. 5. The Applicant/Developer shall install gates for the apartment community. On the La Canada Drive entrance to the project the gate shall be located just east of the shops building 2 and west of apartment building 7. On the Lambert Lane entrance the gate shall be located south of shops building 1 at the landscape buffer between the apartment community and the commercial development. Access control shall be provided for emergency vehicles (Police and Fire). F:\OV\OV12\2002\OV12-02-06\Town Council Reports\TC REPORT 8-06-03.doc EXHIBIT B CONDITIONS OF APPROVAL GRADING EXCEPTION OV12-02-06 APPROVED BY TOWN COUNCIL MARCH 5, 2003 1. The following conditions relate to Landscaping on the site: a. Along the Lambert Lane frontage 36-inch box canopy trees and appropriate under story vegetation shall be planted in a manner to create a dense screen. The Lambert Lane frontage is defined as extending from the eastern property corner to the eastern edge of the OSCO drive. b. Where ever feasible, a 60-inch high berm shall be constructed along the Lambert Lane frontage (frontage as defined in (a) above)with a width to be determined to support the height. c. The berm shall include under story plantings, shrubs and ground cover to stabilize the berm. d. Allerimeter landscaping shall be installed by January 1, 2004 with the exception that if p p the hill is not removed (see 2a below), the hill area shall be treated for erosion control with standard reseeding and sculpted as approved by the 1999 grading exception and development plan. 2. The following conditions relate to the general development of the site: a. Noadin permit shall be issued for the grading of the hill unless and until building � g permits have been issued and construction contracts have been entered into for the two (2) commercial buildings fronting Lambert Lane. b. All building pads and interior infrastructure shall be completed in one phase. c. Cash funds required to underground all utilities fronting Lambert Lane shall be placed in an escrow account prior to the issuance of any grading or building permits on the site. Cost estimates for the escrow account are to be determined by the Town Engineer. d. The building profiles shall be lowered by additional grading to the greatest extent feasible as determined by the Town of Oro Valley Public Works Department. e. Stair step building heights and the use of stem walls for retaining shall be utilized to reduce the visual impact of the buildings and protect existing view corridors. f. The roof reflectivity for all structures shall be limited to 60%. g. All All frontingbuildings along Lambert Lane and La Canada Drive shall be limited to single story and a maximum height of 24-feet to the top of the parapet. h. The restaurant pad shall be set back from Lambert Lane in accordance with the proposed development (minimum of 90-feet from the property boundary). F:\OV\OV12\2002\0V12-02-06\Town Council Reports\TC REPORT 8-06-03.doc ITEM 4 THIS ITEM HAS BEEN RECOMMENDED FOR CONTINUANCE. IF YOU WISH TO VIEW THIS ITEM Ili ITS ENTIRETY, PLEASE CONTACT THE CLERK' S OFFICE. THANK YOU ! TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: August 6, 2003 TO: HONORABLE MAYOR & COUNCIL FROM: Robert Conant, Planner II SUBJECT: OV12-02-06, SEAVER-FRANKS ARCHITECTS AND EEC, REPRESENTING THE BEZTAK COMPANIES, APPEAL THE DESCISION OF THE DRB ON MAY13, 2003 TO DENY THE LANDSCAPE PLAN FOR 138 UNITS OF APARTMENTS WITH A CLUBHOUSE AND RECREATION FACILITIES AND 31,187 SQUARE FEET OF COMMERCIAL DEVELOPMENT, LOCATED ON THE SOUTHEAST CORNER OF LAMBERT LANE AND LA CANADA DRIVE PARCEL 224-250-25C BACKGROUND: This item was continued by the Town Council at its June 25, 2003 meeting to August 6, 2003. SUMMARY: Staff has no new information to add to the report to Town Council dated June 25, 2003, attached. RECOMMENDATION: dased on compliance with the El Conquistador Country Club PAD development standards for the site and the Oro Valley Zoning Code Revised Landscape Standards, staff recommends approval subject to the conditions listed in Exhibit A and B. If however, Town Council significantly modifies the Development Plan, staff recommends that the Landscape Plan be remanded to DRB for review and action. TOWN MANAGER RECOMMENDATION: The Town Manager recommends, if it is the Town Council's desire for the full Council to be present, that this item be continued to the August 20, 2003 Town Council meeting. As you are aware Mayor Loomis will be absent from the August 6 meeting. The outside legal opinion requested by the Town Council will be presented to the Council in an upcoming Executive Session. SUGGESTED MOTION: I move to continue OV12-02-06, the La Canada/Lambert Lane apartment/ ommercial Landscape Plan to the August 20, 2003 Town Council Meeting. . . Attachment: Planni,re Zonin; Administrator 1. Exhibit A, Conditions of Approval 2. Exhibit B, Conditions of Approval (Grading Exception) 3. Town Council staff report June 25, 2003 AOL/ Community Develo ent Director F:\OV\OV12\2002\OV12-02-06\Town Council Reports\TCRPT LP 2.doc Town Manager /1-6L EXHIBIT A CONDITIONS OF APPROVAL LANDSCAPE PLAN OV12-02-06 1. All conditions of the Grading Exception approved by Town Council on March 5, 2003 and attached hereto as Exhibit B shall be conditions of the Landscape Plan and as General Notes. 2. All canopy trees along the southern property boundary shall be a combination of 36 and 48- inch box trees and shall begin to provide screening prior to the apartment building along this area being occupied. 3. The plaza along Lambert Lane shall be reviewed and approved by the Development Review Board (DRB)prior to construction. A General Note shall be added to the Landscape Plan stating that DRB shall review and approve the plaza design. 4. The recreation area shall be reviewed and approved by the Development Review Board prior to the issuance of a building permit for the apartments. Design shall be coordinated with the Town of Oro Valley Parks and Recreation Department. A General Note shall be added to the Landscape Plan stating that DRB shall review and approve the Recreation area. 5. A canopy tree with understory plantings shall be installed on the north end of shops 2 at the service entry. The canopy tree at maturity shall have a clear zone of seventy-two (72") inches. 6. Plantings including canopy trees shall be installed along La Canada Drive on the project side of the existing wall. F:\OV\OV12\2002\0V12-02-06\Town Council Reports\TCRPT LP 2.doc EXHIBIT B CONDITIONS OF APPROVAL GRADING EXCEPTION OV12-02-06 APPROVED BY TOWN COUNCIL MARCH 5, 2003 1. The following conditions relate to Landscaping on the site: a. Along the Lambert Lane frontage 36-inch box canopy trees and appropriate under story vegetation shall be planted in a manner to create a dense screen. The Lambert Lane frontage is defined as extending from the eastern property corner to the eastern edge of the OSCO drive. b. Where ever feasible, a 60-inch high berm shall be constructed along the Lambert Lane frontage (frontage as defined in(a) above)with a width to be determined to support the height. c. The berm shall include under story plantings, shrubs and ground cover to stabilize the berm. d. All perimeter landscaping shall be installed by January 1, 2004 with the exception that if the hill is not removed (see 2a below), the hill area shall be treated for erosion control with standard reseeding and sculpted as approved by the 1999 grading exception and development plan. 2. The following conditions relate to the general development of the site: a. No grading permit shall be issued for the grading of the hill unless and until building permits have been issued and construction contracts have been entered into for the two (2) commercial buildings fronting Lambert Lane. b. All building pads and interior infrastructure shall be completed in one phase. c. Cash funds required to underground all utilities fronting Lambert Lane shall be placed in an escrow account prior to the issuance of any grading or building permits on the site. Cost estimates for the escrow account are to be determined by the Town Engineer. d. The building profiles shall be lowered by additional grading to the greatest extent feasible as determined by the Town of Oro Valley Public Works Department. e. Stair step building heights and the use of stem walls for retaining shall be utilized to reduce the visual impact of the buildings and protect existing view corridors. f. The roof reflectivity for all structures shall be limited to 60%. g. All fronting buildings along Lambert Lane and La Canada Drive shall be limited to single story and a maximum height of 24-feet to the top of the parapet. h. The restaurant pad shall be set back from Lambert Lane in accordance with the proposed development (minimum of 90-feet from the property boundary). 1 . • TOWN OF ORO VALLEY —OUNCIL COMMUNICATION MEETING DATE: June 25, 2003 O: T rHONORABLE MAYOR & COUNCIL FROM: Robert Conant, Planner II SEAVER-FRANKS ARCHITECTS AND EEC, REPRESENTING SUBJECT: 0\712-02-06, SEAZ ER THE BEZTAK COMPANIES, APPEAL THE DECISION OF THE DRB ON MAY 13, 2003 TO DENY THE LANDSCAPE PLAN FOR 138 UNITS OF APARTMENTS WITH A CLUBHOUSE AND RECREATION FACILITIES AND 31,187 SQUARE FEET OF COMMERCIAL DEVELOPMENT, LOCATED ON THE SOUTHEAST CORNER OF LAMBERT LANE AND LA CANADA DRIVE, PARCEL 224-250-25C BACKGROUND: requests approval of the Landscape Plan for the apartment/commercial Seaver-Franks Architects and EEC pp development on the southeast corner of Lambert Lane and La Canada Drive containing 13.09 acres. SUMMARY: 11110he site was graded via a grading permit issued in 2000. Some of the original perimeter landscaping has been installed with the construction of the OSCOStore. present DrugThe proposal would complete the landscaping he OSCO store and Bank One. Please see the attached DRB Staff for the site in a manner compatible with t Report for additional detail regarding the Landscape Plan. DRB ACTION: On May 13, 2003, the DRB considered the Development ment Plan and Landscape Plan for the above referenced recommend Town Council denial of the Development Plan for the reasons project. The DRB voted 6-0 to voted 6-0 to previously stated in that staff report. Based on the recommendation to the Town Council, the DRB deny the Landscape Plan. Plan changed significantly upon Town Council review, the Landscape DRB asserted that if the Development g � e to the Please see the attached draft minutes (minutes attached Plan would have to be adjusted accordingly. Development Plan Report). ' the Beztak Companies has filed an appeal of the DRB decision to The law firm of Snell &Wilmer on behalf of p d accompanyingsupporting documents are attached to this report. deny. The letter of appeal an RECOMMENDATION: "It Count Club PADdevelopment standards for the site and the ased on compliance with the El ConquistadorCountry ca Standards staff recommends approval ro Valley Zonng Code Revised Lands p 1 sl ificantl modifies the Development Plansubsect, stafftothe recommenconditionsds listed in ExhibitiA If however, Town Councie gn y that thep Landscape Plan be remanded to DRB for review and action. . TOWN OF ORO VALLEY LJUNCIL COMMUNICATION Page 2 of 2 TOWN MANAGER RECOMMENDATION: The Town Manager also recommends the approval of the Landscape Plan for the La Canada/Lambert Lane apartment/commercial project at the Southwest corner of Lambert Lane and La Canada Drive, p subject to the conditions listed in Exhibit A. If however the Development Plan is modified significantly by the Town Council, it is the Manager's recommendation that the Landscape Plan only return to the Town Council for review and approval. SUGGESTED MOTIONS: The Town Council may wish to consider one of the following motions: pp I move to approve OV 12-02-06, the La Canada/Lambert apartment/commercial project Landscape Plan subject to the conditions listed in Exhibit A attached herewith. OR I move to approve OV 12-02-06, the La Canada/Lambert apartment/commercial project Landscape Plan subjectCo the conditions listed in Exhibit A attached herewith and the following added editions: OR I move to denyOV 12-02-06, the La Canada/Lambert apartment/commercial project Landscape Plan finding that: Attachments: 1. Exhibit A 2. DRB staff reports for May 13, 2003 '\ 1: /1 Pla leg Zonn•i - dministrator _ it"tal- i ,ci..... Co s unity Deve •pment Director / 41110de 'A Town Manage F:\ov\ovl2 .2.002\0V12-02-06\Town Council Reports\TC RPT APPEAL LANDSCAPE PLAN.doc I EXHIBIT A CONDITIONS OF APPROVAL LANDSCAPE PLAN OV 12-02-06 approved b 1. All conditions of the Grading Exceptionpp Y Town Council on March 5, 2003 and attached hereto shall be conditions of the Landscape Plan and as General Notes. on the southern property boundary shall be a combination of 36 and 48- inch 2. All canopy trees along p p Y provide trees g and shall begin to screening prior to the apartment building along this area being occupied. 3. The plaza alongLambert Lane shall be reviewed and approved by the Development Review Board (DRB) rior to construction. A General Note shall be added to the Landscape Plan stating p that DRB shall review and approve the plaza design. recreation area shall be reviewed and approved by the Development Review Board prior to 4. The the issuance of a buildingpermit for the apartments. Design shall be coordinated with the Town of Oro Valley Parks and Recreation Department. A General Note shall be added to the Landscape Plan stating that DRB shall review and approve the Recreation area. 5. A canopy tree with understory plantings shall be installed on the north end of shops 2 at the service canopentry. y The tree at maturity shall have a clear zone of seventy-two (72") inches. 6. canopy Plantings s includingtrees shall be installed along La Canada Drive on the project side of the existing wall. F:\ov\ovinoo2\ov12-02-06\EXHIBIT A LANDSCAPE PLAN.doc ri,:______ EXHIBIT #2 TOWN OF ORO VALLEY STAFF REPORT TO DEVELOPMENT REVIEW BOARD MEETING DATE: May 13, 2003 TO: DEVELOPMENT REVIEW BOARD FROM: Robert Conant, Planner II SUBJECT: OV 12-02-06, SEAVER-FRANKS ARCHITECTS AND EEC, REPRESENTING THE BEZTAK COMPANIES, REQUEST APPROVAL OF A LANDSCAPE PLAN FOR 138 UNITS OF APARTMENTS WITH A CLUBHOUSE AND RECREATION FACILITIES AND 31,187 SQUARE FEET OF COMMERCIAL DEVELOPMENT, LOCATED ON THE SOUTHEAST CORNER OF LAMBERT LANE AND LA CANADA DRIVE, PARCEL 224- 250-25C BACKGROUND: Seaver-Franks Architects and EEC request DRB approval of the Landscape Plan for the apartment/commercial development on the southeast corner of Lambert Lane and La Canada Drive containing 13.09 acres. SUMMARY: The site was graded via a grading permit issued in 2000. Some of the original perimeter landscaping has been installed. This installation was done with the construction of the OSCO Drug store. The original Landscape lan is attached for reference only. The landscape plan indicates a six (6') foot screen wall on the southern property boundary. In addition to the screen wall, the existing trees will remain in place and additional canopy trees (Mesquites and Palo Verde's) in 24-inch and 48-inch box sizes will be planted to augment the existing trees. This planting will occur prior to the issuance of building permits on the site. Shrubs and other under story plants will also be planted in this area. This planting will provide a screen for the houses in the village of La Canada, directly below the site. The landscaping along with the lowering of the building mass along the property boundary will provide privacy to the adjoining neighbors. Along the eastern boundary, which abuts the El Conquistador Golf Course, is plantings of Mesquite, and existing trees, transplanted from the site prior to the original grading occurring. The shrubs and under story plants consist of Red and Pink Fairy Duster and Sage with accents of Desert Spoon and Ocotillo. The landscaping along this side of the property is done in such a way as to protect the view to the east. Along Lambert Lane, the landscaping plan proposes a twenty(20') foot buffer yard with a berm and low wall to total 60-inches in height and plantings of trees, shrubs and under story plants, of a similar palette as the other property boundaries of the site. The Lambert Lane area is subject to the Grading Exception conditions and shall be in compliance with those for the berming and setback requirements. The interior of the site consists of landscaping and screening the commercial uses along La Canada Drive and ambert Lane from the apartments. This is accomplished by using screen walls and plantings. A pedestrian -onnection links the bank on the southwest corner of the site with the apartment development. There is also a pedestrian link from the apartments to the plaza on the Lambert Lane side of the site. These pedestrian links and the entry drives will make use of colored concrete or stamped asphalt. The plaza when designed will TOWN OF ORO VALLEY ZVELOPMENT REVIEW BOARD STAFF REPORT Page 2 e Development Review Board. The plaza may be a location for the required require review and approval by th p Public Art for the project. the Landscape Plan. Thisportion of the site will require a separate design The recreation area is not lard out on p w 's Park and Recreation in conjunction with the To Department. The recreation area will be for use of n project. The designand landscape plan will have to be reviewed and approved by the residents within the p Development Review Board prior to construction. Zoning Code Compliance: OVZCR Bufferyard qre• standards require; alongthe southern and eastern boundary bufferyard C, and along � Lambert Lane bufferyard D. On the interior of the site bufferyard D is also required between the residential and portions of the project.ect. The project complies with all of the required bufferyards. The the commercial p � p southern property boundaryis fifty(50') feet to provide adequate screening between this bufferyard along the p p y site and the neighborhood below (Villages of La Canada Block 15). The OVZCR DesignGuidelines Section 16-103(A)(5)(a)Provide increased setbacks and landscaping between non-residential and residential land uses. he commercial facing buildingLa Canada Drive has a greater setback from the apartment building the east andgreater emphasis has been put on the landscaping in this area. The commercial immediately to p is setbackapartment from the a artment building a distance of 70-feet with a screen wall and landscaping 40-feet off the apartmentgmaturing building. The of the canopy trees in this area will help block the service nature of building and will also helpblock the view from the second story of the apartment building. The the commercial b g commercial buildings facing Lambert Lane are not as intrusive,because it is at the end of an apartment building and there is a drive aisle between the commercial screening wall and the drive with accompanying landscaping is sufficient to screen the buildings. General Plan Compliance: The landscapeplan is in compliance with the General Plan by promoting high quality development. As recommended in Policy4.1A, it includes the use of appropriate buffers to protect the integrity and aesthetic context of neighborhoods. Landscape hborhoods. The Landsca e Plan compiles with this policy by ensuring those proper buffers will exist between this project t and the surrounding neighborhoods. PUBLIC PRESENTATION: Pursuant to Resolution (R) 98-31, "all presentations before Boards, Commissions and Council of rezonings, Pursu subdivisionplats, developmentplans and planned area developments must be formatted to be shown on the p y Town's projectionsystem or overhead system. The Planning and Zoning Administrator; however may exempt -ertain projects." A .resentation must be desi• ed to insure that the audience staff and votin: bod can view the a a•hics. acceptable Examples of computer formats are Power Point, Arc View, a videotape presentation, presentation p boards and/or overhead transparences. F:\OV\OV l 2\2002\OV]2-02-06\DRBRPT LANDSCAPE 2.doc TOWN OF ORO VALLEY .LVELOPMENT REVIEW BOARD STAFF REPORT Page 3 e for the developmentpresentation, and coordination of all presentation materials. If The applicant is responsabl p an applicant does not conform to the aforementioned resolution, the item may be continued due to non- compliance. RECOMMENDATION: Staff recommends that the DRB approve the La Canada/Lambert Apartments Landscape Plan subject to the conditions listed in Exhibit A. SUGGESTED MOTIONS: The DRB may wish to consider one of the following motions: I move to approve OV 12-02-06 the La Canada/Lambert Apartments Landscape Plan, subject to the conditions pp listed in Exhibit A attached herewith. OR love to approve 0V12-02-06 the La Canada/Lambert Apartments Landscape Plan, subject to the conditions ,,sted in Exhibit A attached herewith and the following added conditions: • OR I move to deny 0V12-02-06 the La Canada/Lambert Apartments Landscape Plan, finding that: Attachments: 1. Original Landscape Plan 2. Landscape Plan (proposed) 3. Exhibit A 01)- Plannl Zoning Administrator Contact: Michael Canright Seaver-Franks Architects, Fax 795-9431 Ryan Bale -EC, Fax 321-0333 F:\OV\OV 12\2002\OV 1 2-02-06\DRBRPT LANDSCAPE 2.doc EXHIBIT A CONDITIONS OF APPROVAL LANDSCAPE PLAN OV12-02-06 Exceptionapproved All conditions of the Grading a roved by Town Council on March 5, 2003 and attached hereto shall be conditions of the Landscape Plan and as General Notes. alongthe southern property boundary shall be a combination of 36 and 48- inch 2. All canopy trees p p y box trees andbeginprovide shall to screening prior to the apartment building along this area being occupied. alongLambert Lane shall be reviewed and approved by the Development Review 3. The plaza Board (DRB)prior to construction. A General Note shall be added to the Landscape Plan stating that DRB shall review and approve the plaza design. 4. The recreation area shall be reviewed and approved by the Development Review Board prior to the issuancebuilding of a permit for the apartments. Design shall be coordinated with the Town Oro ValleyParks and Recreation Department. A General Note shall be added to the of Landscape Plan stating that DRB shall review and approve the Recreation area. tree with understoryplantings shall be installed on the north end of shops 2 at the 5. A canopy service entry. canopy Thetree at maturity shall have a clear zone of seventy-two (72") inches. 6. Plantings including canopy trees shall be installed along La Canada Drive on the project side of the existing wall. F:\ov\ovi2\2002\0V12-02-06\DRB Reports\EXHIBIT A LANDSCAPE PLAN.doc 11111 ‘ft . t , _� •. `• j!t 0 a ,e o , a u a u N Q - m Z'i 'i' l A! ] X Xii n y, 3 ' A 1' ; $1 vgal '121 Ai 8 8 't 2t X ?. 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'.1111"J1, :trM LUJ I'T .�,tlik C z '�;. ;, qjr iii,4i 111. , t, 11, i'L cc, F., I:ti, % flit IR, 141.11 € I. 1 i I ;u1 n iiii ,_011' 1 f ir=k t i tllt? 4111E ft t,it Il id •11.11'III��sf it WI 3 j er =I—1-1j i, 4 awit C Gy -a � I 51 (to II 11 , i Ili jj i i ri I P ' i I i r a Ri' ii" Z it sp E e vs 1 cn S h : c m e 1 lit 1 I' * cif 1 iii 1 1 q i 5 ox o 0 0 1 i z ,,,i p Z 0 !G m 0 i 1 0 r l F 4 1 ' l ' Ill ! r r ;(r int ,}-', 11 r D 1 Dz� o'S Dn r Dm QJ, m� -''z g D m 8 il (n ,1" gO N g n p O z Q N O O TOWN OF ORO VALLEY 6 COUNCIL COMMUNICATION MEETING DATE: August 6, 2003 TO: HONORABLE MAYOR & COUNCIL FROM: Robert Conant, Planner II SUBJECT: OV13-02-27, SEAVER-FRANKS ARCHITECTS, REPRESENTING THE BEZTAK COMPANIES, APPEAL THE DECISION OF THE DRB TO DENY THE ARCHITECTURE FOR 138 APARTMENT UNITS AND 31,187 SQUARE FEET OF COMMERCIAL DEVELOPMENT, LOCATED ON THE SOUTHEAST CORNER OF LAMBERT LANE AND LA CANADA DRIVE, PARCEL 224-250- 25C BACKGROUND: This item was continued by the Town Council at its June 25, 2003 meeting to August 6, 2003. SUMMARY: Staff has no new information to add to the report to Town Council dated June 25, 2003, attached. RECOMMENDATION: 'lased on compliance with the El Conquistador Country Club and the OVZCR Design Guidelines, staff, .commends approval of the architecture subject to conditions listed in Exhibit A. If however, Town Council significantly modifies the Development Plan, staff recommends that the architecture be remanded to DRB for review and action. TOWN MANAGER RECOMMENDATION: The Town Manager recommends, if it is the Town Council's desire for the full Council to be present, that this item be continued to the August 20, 2003 Town Council meeting. As you are aware Mayor Loomis will be absent from the August 6 meeting. The outside legal opinion requested by the Town Council will be presented to the Council in an upcoming Executive Session. SUGGESTED MOTION: I move to continue OV12-02-06, the La Canada/Lambert Lane apartment/ i mmercial Architecture to the August 20, 2003 Town Council Meeting. Attachment: 0 ... 1. Exhibit A Planning a • oning Administrator 2. Town Council staff report June 25, 2003 / 1 A/2- Community Development Director F:\OV\OV13\2002\13-02-27\TCRPT 2 APPEAL.doc Town Manager EXHIBIT A ARCHITECTURE LA CANADA/LAMBERT OV13-02-27 1. All signage shall be approved by Planning and Zoning prior to the issuance of a sign permit. Architectural approval does not constitute approval of any signage. 2. All mechanical equipment shall be screened by the parapet. 3. Any covered parking other than that shown on the Development Plan and the architectural elevations shall be reviewed and approved by the DRB. ik -. EXHIBIT #2 #2 TOWN OF ORO VALLEY I 2 COUNCIL COMMUNICATION MEETING DATE: June 25, 2003 116 TO: HONORABLE MAYOR & COUNCIL FROM: Robert Conant, Planner II SUBJECT: OV13-02-27, SEAVER-FRANKS ARCHITECTS, REPRESENTING THE BEZTAK COMPANIES, APPEAL THE DECISION OF THE DRB TO DENY THE ARCHITECTURE FOR 138 APARTMENT UNITS AND 31,187 SQUARE FEET OF COMMERCIAL DEVELOPMENT, LOCATED ON THE SOUTHEAST CORNER OF LAMBERT LANE AND LA CANADA DRIVE, PARCEL 224-250- 25C BACKGROUND: The prois located on the southeast corner of Lambert Lane and La Canada Drive. The site consists of pert y 13.09 acres. SUMMARY: ;aver-Franks Architects has requested architectural approval for ten (10) apartment buildings containing 138 its and three (3) commercial pads consisting of shop buildings 1 and 2 and a restaurant pad. The exterior color of all buildings will be various shades of earth tone colors, with some stone veneer used on the g apartment commercial buildings. The a artment buildings where pitched (hip) roofs are employed, tile will be used as a coghip covering. On the roofs of the commercial buildings, standing metal will be used. For further detail regarding the architecture, please see the attached DRB Staff Reports. DRB ACTION: On May13, 2002, the DRB considered the Architecture for the above referenced project. The DRB voted 6-0 to recommend Town Council denial of the Development Plan for the reasons previously stated in that staff report. Based on the Development Plan recommendation to the Town Council, the DRB voted 6-0 to deny the Architecture for the project. Though DRB commended the architect for his work, they asserted that if the Development Plan changed significantly upon u on Town Council review, the architecture would have to be adjusted accordingly. Please see the attached draft minutes (minutes attached to the Development Plan Report). The law firm of Snell & Wilmer on behalf of the Beztak Companies has filed an appeal of the DRB decision to deny. The letter of appeal is attached to this report. RECOMMENDATION: I.ased on compliance with the El Conquistador Country Club and the OVZCR Design Guidelines, staff, q recommendsapprovalsubject of the architecture sub'ect to conditions listed in Exhibit A. If however, Town Council TOWN OF ORO VALLEY 111•JUIN CIL COMMUNICATION Page 2 of 2 significantly modifies the Development Plan, staff recommends that the architecture be remanded to DRB for review and action. TOWN MANAGER RECOMMENDATION: The Town Manager also recommends the approval of the architecture for this project, however if the ismodified significantly bythe Town Council, it is the Manager's recommendation Development Plan g y that the architecture return to the Town Council only for review and approval. SUGGESTED MOTIONS: The Town Council may wish to consider one of the following motions: I move to approve OV 13 -02-27, the La Canada/Lambert apartment/commercial project architecture subject to the conditions listed in Exhibit A attached herewith. OR move to approve OV 13 -02-27, the La Canada/Lambert apartment/commercial project architecture subject to ,e conditions listed in Exhibit A attached herewith and the following added conditions: OR I move to deny 0V13-02-27, the La Canada/Lambert apartment/commercial project architecture finding that: Attachments: 1. Exhibit A 2. DRB staff reports for May 13, 2003 P1 /01-- ministrator l • nity Dev: •.ment Director • ' ' Town Manager F:\ov\ov13\2002\13-02-27\TC RPT APPEAL.doc EXHIBIT A ARCHITECTURE LA CANADA/LAMBERT OV 13-02-27 1. All signageapprovedby shall be Planning and Zoning prior to the issuance of a sign permit. Architectural approval does not constitute approval of any signage. 2. All mechanical equipment shall be screened by the parapet. 3. Any covered parkingother than that shown on the Development Plan and the architectural elevations shall be reviewed and approved by the DRB. EXHIBIT #2• TOWN OF ORO VALLEY 'AFF REPORT TO DEVELOPMENT REVIEW BOARD MEETING DATE: May 13, 2003 TO: DEVELOPMENT REVIEW BOARD FROM: Robert Conant, Planner II SUBJECT: OV 13-02-27, SEAVER-FRANKS ARCHITECTS, REPRESENTING THE BEZTAK COMPANIES, REQUESTS APPROVAL OF THE ARCHITECTURE FOR 138 APARTMENT UNITS AND APPROXIMATELY 31,187 SQUARE FEET OF COMMERCIAL DEVELOPMENT,LOCATED ON THE SOUTHEAST CORNER OF LAMBERT LANE AND LA CANADA DRIVE, PARCEL 224-250-25C BACKGROUND: The property is located on the southeast corner of Lambert Lane and La Canada Drive. The site consists of 13.09 acres. SUMMARY: Seaver-Franks Architects has requested architectural approval for ten (10) apartment buildings containing 138 its and three (3) commercial pads consisting of shop buildings 1 and 2 and a restaurant pad. The exterior .,olor of all buildings will be various shades of earth tone colors, with some stone veneer used on the commercial buildings. The apartment buildings where pitched (hip)roofs are employed, tile will be used as a covering. On the hip roofs of the commercial buildings standing metal will be used. The apartment buildings may be described as Southwest contemporary. The buildings are finished in earth tone stucco and clay tile roofs. Entry towers, garage entrances (some buildings) and fenestrations dominate the front façade. Based on the design of the buildings all apartment units extend front to rear of the building. The rear façade is dominated by apartment balconies and patios, with fenestrations and sliding glass doors. The front and rear facades are treated in a similar manner. Fenestrations on the end elevations are a function of a bedroom in the end apartments. The El Conquistador Country Club PAD allows a maximum height of thirty-eight (38') feet. The apartment buildings which consist of two and three stories have a maximum height of 33'-3" to roof ridge and 35'-2" to the top of the parapet for the three story buildings and 23'-6"to roof ridge and 24'-6" to the top of the parapet for the two story buildings. The heights of all buildings on the site are in compliance with the PAD. The commercial building shops 1 has a maximum height of 22'-4" to the top of the parapet and 32'-0" to roof ridge of the end towers. The building is stucco with stone veneer on the towers and the covered arcade along the front of the building. The shop fronts are typical commercial building fronts of glass walls for displays. The glass fronts are shaded ( the 14'-0" arcade. The shops,wrap around the west and east elevations which are treated similar to the front. The rear elevation treatment consists of stucco and spilt face block and continued treatment of the end towers with an inset canopy in the center of the building all treated with a stucco finish. This elevation contains only TOWN OF ORO VALLEY VELOPMENT REVIEW BOARD STAFF REPORT Page 2 and is devoid of glass as the internal space will be used for storage. Between the service function of the shops ' din to the east is a six foot screen wall and landscaping to soften this elevation. shops 1 and the apartment building The shops 2 building is similar with a maximum height of 23'-6"to the top of the parapet and 33'-8" to the roof ridge of the tower. This building is also stucco and stone veneer on the tower and covered arcade. Parts of the covered arcade have the shop fronts are typical commercial buildings of of the tower. a standing metal roof similar to the roofAgain covered arcade is 14' depth. The shops,wrap around the south and north-0" in glass walls for display. The elevations which are treated similar to the front. The rear elevation treatment consists of stucco and split face block with the same treatment buildings as shops 1. This buildin s relationship to the abutting apartment building is on the apartment end elevation, Development the Develo ment Plan shows a six foot screen and landscaping as well as a drive aisle (see the Development Plan). The commercial buildings shopsdesign ldin s 1 and 2 rear has vastly improved from the original submittal. The architects and landscape dei ers have treated and screened the service areas of these buildings to reduce their s gn visual impact on the adjacent residential use. lan re ort discusses a number of design issues related to shops buildings 1 and 2, please see The Development P p +'-at discussion in reference to the architecture of the buildings. restaurant buildingis also sheathed in stucco and stone veneer. The building has maximum The proposed . t e topof the parapet and 33'-0"to the roof ridge of the entrance tower. This building has height of 23'-0"to h p p diningroom areas with glass doors leading to the dining patio located on the north side extensive glazing in the of the building. dThe patio will be located with a view to the east over the golf course. The south elevation is g. s is due to the function of the kitchen and storage area which are located in this area of mostly a blank wall; this the building. This building sits higher than the abuttingapartment building. The apartment is the end wall with little or no g p wall on topof the retainingwall and landscaping soften this façade from the residential area. windows, a screen Design Guidelines: The following Design Guidelines apply to this project: -103 B 4 a Break upmass oflarge buildings by dividing into basic geometric components (one Section 16 ( )( )( ) g story at pedestrian entrances), with intersecting wall planes. broken the wall massingof the buildings with entry towers (apartments), covered arcades and The applicant has " 1 and 2) and an entrytower on the restaurant building, which reduces building mass. The towers (shops proposedproject ect has been lowered which will have the effect of reducing the appearance of building mass. � )me buildings have also been stair stepped which will have the same effect. F:\ov\ov13\2002\13-02-27\DRBRPT 2.doc • TOWN OF ORO VALLEY VELOPMENT REVIEW BOARD STAFF REPORT Page 3 Section 16-103(B)(4)(d)Encourage wall mass over glass area. proposedpromotes this guideline as it has limited glass areas in the apartment buildings and The architecture as commercial buildings have glazingonly where it is necessary for store display and light for the restaurant. the c omm er g buildings, is obscured by the covered arcades which- visual areas of the commercial reduces the The glazed impact of the glazing. ZONING COMPLIANCE: The project is in compliance with the El Conquistador Country Club PAD and the OVZCR Design Guidelines. p q GENERAL PLAN COMPLIANCE: The proposed architecture for the La Canada/Lambert apartments and commercial development complies with the General Plan bypromotingPolicy 9.1D which incorporates, "all development proposals should attempt to arrange buildings, massing of buildings, and/or arrangements of lots to preserve views from adjacent properties while providingprivacyfor residents." All four sides of the buildings are comprehensible designed and streets, and treated. The project meets the intent of the General Plan policy. BLIC PRESENTATION: Pursuant to Resolution (R) 98-31, "all resentations before Board, Commissions and Council for rezonings, p subdivisionlats� development ment P lans and planned area developments must be formatted to be shown on the p y Town's projectionsystem or overhead system. The Planning and Zoning Administrator; however,may exempt certain projects." Aresentation must be designed to insure that the audience, staff, and voting body can view the graphics. p � acceptable Examples of computer formats are Power Point, Arc View, videotape presentation, presentation P boards and/or overhead transparences. The applicant is responsible for the development, presentation, and coordination of all presentation materials. If p p an applicant does not conform to the aforementioned resolution, the item may be continued due to non- compliance. RECOMMENDATION: Staff recommends that DRB approve OV 13-02-27 architecture for the La Canada/Lambert apartment/commercial development subject to the conditions listed in Exhibit A. SUGGESTED MOTIONS: iie DRB may wish to consider one of the following suggested motions: I move to approve OV 13-02-27, architecture for the La Canada/Lambert apartment/commercial development, subject to the conditions listed in Exhibit A attached herewith. F:\ov\ov13\2002\13-02-27\DRBRPT 2.doc TOWN OF ORO VALLEY VELOPME NT REVIEW BOARD STAFF REPORT Page 4 OR move to approve OV 13-02-27, architecture for the La Canada/Lambert apartment/commercial development, I pp subject to the conditions listed Exhibit A attached herewith and the following added conditions: OR I move to deny OV 13-02-27, architecture for the La Canada/Lambert apartment/commercial development finding that: Attachments: 1. Architecture 2. Exhibit A Contact: Michael Canright Seaver-Franks Architects, Fax 795-9431 F:\ov\ov13\2002\13-02-27\DRBRPT 2.doc EXHIBIT A ARCHITECTURE LA CANADA/LAMBERT OV13-02-27 1. All signage shallapproved be a d byPlanningand Zoning prior to the issuance of a sign permit. 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El �� 11 z n z 0 O ii 1 i 003 Ig iii q 1 lief g m eD ' m r f O . 10 t —f 11 O r Z iiii Z z L i - 4)*. ; _ ;i''' ' Vt J TOWN OF ORO VALLEY COUNCIL COMMUNICATION 6'133rim11:53 TOV TO: HONORABLE MAYOR AND COUNCIL FROM: Bob Kovitz, Public Information Officer SUBJECT: Addendum to Agenda Item 7, Regular Town Council meeting of August 6, 2003—Farmer's Market Lease Agreement In the event that the Town Council prefers to allow the operation of a Farmer's Market at Town facilities for a trial period of 6 months with a report to follow, the Council may wish to consider the following motion: I move to approve the Lease Agreement between the Town of Oro Valley and Maya Tea Company LLC for the operation of a Farmer's Market with the following conditions: 1) That the frequency of the market as shown in Paragraph 4 is to be once per week 2) That this Agreement shall be for a period of no greater than six (6) months effective on and from the first date that a Farmer's Market is held but no later than October 1, 2003 3) That the Lessee shall report back to the Town Council in writing within 30 days following the last day of this Agreement. This report shall delineate the following issues: number of events held, total number of vendors, income to the Town from business licenses and lease revenues, maintenance issues as reported by the Public Works Department, and any other issues identified by the Town Manager and/or his designated representative. �1� Public Information\Officer /r 1 Town Manager 7 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING: AUGUST 6, 2003 TO: HONORABLE MAYOR AND COUNCIL FROM: Bob Kovitz, Public Information Officer SUBJECT: Lease With Maya Tea Company,LLC, for Operation of an Oro Valley Farmer's Market SUMMARY Earlier this year, the Town was approached by a representative of Maya Tea Company, LLC, the organization *hat operates other farmer's markets in the Tucson area. The representative proposed a farmer's market for Oro alley to be located on the Town Hall campus in the courtyard area between the Administration Building and the Court complex. The attached draft agreement spells out the responsibilities of the Lessee for an Oro Valley farmer's market. If the Council approves the agreement, the contractor anticipates starting the market in the fall. BACKGROUND Many communities throughout Arizona and the United States provide support for"farmer's markets"to be held at regularly scheduled times. These markets are held at a variety of locations including on public streets, at municipal complexes, in public parks and on private property. Among the Arizona cities that have farmer's markets are: Phoenix, Tucson, Glendale, Mesa, Scottsdale, Carefree, Chandler, Prescott, Tempe and Yuma. The proposed Lessee for Oro Valley—the Maya Tea Company—has successfully operated the Tucson farmer's market at St. Phillip's Plaza for a number of years. The Lessee has also been responsible for developing the new farmer's market in the Marana area at the commercial center at Ina and Thornydale. According to the Agricultural Marketing Service of the U.S. Department of Agriculture, farmer's markets "have become popular with shoppers who wish to purchase fresh produce and baked goods directly from the grower or producer. In addition, small-scale producers are using farmers markets as a way to develop their products and marketing skills in order to eliminate the costs of being a wholesale producer." The U.S.D.A. states that "retailing directly to consumers has given some small farmers a new outlook while bringing communitiescloser. this way the small farmers can also play a role in the economic revitalization of the areas that they serve." TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 2 OF 3 Products sold at farmer's markets may be cheaper than those sold at traditional grocery stores,but not always. Customers are often willing to pay a premium for freshness or for produce and other items that might not be readily available at conventional grocery stores. The Lessee has explored the possibility of holding the market on private property in Oro Valley. Most of the areas along major thoroughfares that have sufficient parking also have conventional grocery stores, thus making a farmer's market incompatible on these sites. If the Naranja Town Site were already developed, it might be the appropriate location for the market. But since that site is not available, the Town Hall campus is the preferred site for the Lessee due to the availability of shaded areas, public restrooms, electrical outlets and sufficient parking. In addition, the Lessee believes that locating the market on the Town Hall site will allow for joint programming with the library (e.g., story time for youngsters while their parents are shopping,presentations on organic gardening, etc.) and will also allow the Town to have its own display booths as needed. ORO VALLEY FARMER'S MARKET Town staff including representatives from the Town Clerk, the Town Attorney, Recreation and Parks and Planning and Zoning—met with the Lessee to discuss the proposed farmer's market. The attached draft agreement represents the results of those discussions. Among the agreement's highlights are: 1) The Market must be open to all qualified vendors on a first-come, first-serve basis 2) Under Arizona law, a town or city may not require growers to obtain business licenses; however, the Lessee and any re-sellers who rent spaces will be responsible for obtaining Town business licenses 3) The Town shall receive 20% of the rental rate charged by the Lessee to each of the vendors 4) The Lessee will be responsible for cleaning and maintaining the facilities 5) The operating hours for the Market will be limited 6) The Market will be held on Saturday mornings 7) Only food products may be sold at the Market; no arts or crafts will be allowed. FREQUENCY OF MARKET There has been considerable discussion regarding the frequency of the Farmer's Market. The attached draft Agreement indicates that the Market will be held once per month. The Lessee indicates that vendors will not agree to participate in a market that is held less frequently than once per week. The vendors cite the need for the establishment of a regular,weekly date in the minds of the consumers. Furthermore, the vendors • TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 3 OF 3 indicate that they need to account for growing seasons and for coordination with markets that are held in the Tucson area on other days Therefore, if the Council approves the draft Agreement, the Council will also need to make a determination regarding the frequency of the Market. A representative of Maya Tea Company, LLC,will be present at the August 6, 2003, Town Council meeting to answer any questions that the Council may have. SUGGESTED MOTION: The Town Council may wish to consider one of the following motions: I move to approve the Lease Agreement between the Town of Oro Valley and Maya Tea Company, LLC, for the operation of a Farmer's Market with the frequency of the market as shown in Paragraph 4 to be once per month. Or I move to approve the Lease Agreement between the Town of Oro Valley and Maya Tea Company, LLC, for the operation of a Farmer's Market with the frequency of the market as shown in Paragraph 4 to be once per week Or Pub is Information Offi•er f tj • Town Manager CL.., ORO VALLEY COURTYARD FARMERS MARKET LEASE This Lease entered into this day , by and between the Town of Oro Valley (the "Town") an Arizona Municipal Corporation, and ("Lessee,") for use of the Town Courtyard (the "Courtyard") located at 11,000 North La Canada Drive, Oro Valley, Arizona 85737. 1) Premises Town hereby leases to the Lessee, and the Lessee hereby leases from the Town, the Town Courtyard ("Courtyard") as more fully described in Exhibit "A," and incorporated herein by this reference. 2) Representatives: For the purpose of efficient administration of this Lease the representative of the Town shall be the Town Manager or his designee, and the representative of Lessee shall be . 3) Use: Lessee shall use the premises solely for the purpose of a "Farmers Market." 4) Term and Frequency: Lessee is to have and to hold the above-described premises for the (first) Saturday of each month commencing on , and terminating one year from that date. Lessee shall not begin setup before 6:30 AM and shall not begin operations before 8:00 AM. Removal of all booths, appurtenances and facilities etc. permitted to be installed shall be completed by 2:00 PM. The frequency of the Farmers Market may be amended only by written amendment as agreed to by and between the Representatives. 5) Qualified Vendor: Producers of food products on agricultural lands, farms and gardens are qualified vendors with or without an Oro Valley Business License. Resellers of food products from agricultural lands, farms and gardens are only qualified vendors once they have obtained a valid Oro Valley Business License. A. "Producer" includes owners, proprietors or tenants of agricultural lands, orchards, farms and gardens whereon food products are grown, raised or prepared for market. B. "Food products" include every product of the soil in its natural or manufactured state, and swine, fowls, eggs and milk and the products thereof. 6) Exclusivity of Vendor: Lessee shall permit all vendors to participate in the Farmers Market on a non-exclusive first come first serve basis. 7) Vendor Spaces: Lessee shall not permit a vendor to affix or anchor anything to Town property. All vendor equipment shall be freestanding. 8) Services: Town agrees to provide electricity, water and restroom facilities for each Farmers Market event on an as needed basis. Lessee agrees to furnish, for each Farmers Market event, normal janitorial and trash removal service for all leased facilities and grounds including the restrooms, and to return all leased facilities and grounds to the same condition of cleanliness that the facilities were found in prior to the Farmers Market. 9) Rental Rate: The Rental Rate shall be 20% of all space rent received by Lessee for each space rental. 10) Rent: Lessee shall pay, without demand, together with any and all sales, use and state taxes arising or accruing during the term of the leasehold in the following basis: The Lessee hereby covenants and agrees to pay the Rental Rate, or such higher rentals as shall be approved by the Town Council on or before the last Monday of each month; provided, however, that Lessee's obligation with respect to such higher rentals shall be limited to an increase of twelve per cent (12%) of the Town's portion of the rent over the rentals or Lessee's previous year's rental rate, based on same number of days usage, whichever is greater. 11) Deposit Due: A damage deposit of$1000 shall be deposited by Lessee with the Town to cover damage caused to Town property resulting from the existence, and operation of the Farmers Market. This damage deposit in no way limits Lessee's responsibility to pay for any and all damage to Town property resulting from this Lease. Rent shall be paid to: The Town of Oro Valley. Lessee also covenants and agrees to pay interest at the rate of eighteen (18%) percent per annum for any payment of rent due and payable and not received by Town on or before thirty (30) days from due date. Time is of the essence in this Lease. 12) Final Balance: Shall be due upon completion of the final event and payable at scheduled settlement with the Town Finance Department. 14) Liquidated Damages: If Lessee cancels any event or significantly reduces the space reservation covered by this Lease, Lessee agrees to pay to Town the following amounts as liquidated damages and not as a penalty, and the parties agree that such amounts constitute reasonable provision for liquidated damages: A. If Lessee cancels more than two (2) farmers market events within a calendar year, Lessee shall forfeit ten percent (10%) of the Damage deposit provided in Section 12 of this Lease. B. If Lessee cancels more than four (4) farmers market events within a calendar year, Lessee shall forfeit twenty percent (20%) of the Damage deposit provided in Section 12 of this Lease. C. If Lessee cancels more than six (6) farmers market events within a calendar year, Lessee shall forfeit forty percent (40%) of the Damage deposit provided in Section 12 of this Lease. H:\Agmts&Contracts\Farmers Market Lease\farmers market Lease C.doc 2 15) Notices: For purposes of notice or demand, the respective parties shall be served by certified or registered mail, return receipt requested, at the following addresses. Town: Town Manager 11,000 N. La Canada Drive Oro Valley, Arizona 85737 Cc: Town Attorney 11,000 N. La Canada Drive Oro Valley, Arizona 85737 Lessee: 16) Exculpation and Indemnification Clause: The Lessee hereby indemnifies, defends, and holds harmless the Town of Oro Valley, its agents, representatives, officers, directors, officials and employees from and against all claims, damages, losses and expenses (including but not limited to attorney fees, court costs, and the cost of appellate proceedings), relating to, arising out of, or alleged to have resulted from the negligent acts, errors, mistakes, omissions in the work or services of the Lessee, the Lessee's employees, or the Lessee's agents. The duty to indemnify, defend, and hold harmless the Town, its agents, representatives, officers, directors, officials and employees shall arise in connection with any claim, damage, loss or expense that is attributable to bodily injury, sickness, disease, death, or injury to, impairment, or destruction of property, caused by any negligent acts, errors, mistakes, omissions in the work or services of the Lessee offered through the Town of Oro Valley, Oro Valley, Arizona, including any employee or agent of the Lessee or any other person for whose negligent acts, errors, mistakes, omissions in the work or services that the Instructor may be legally liable. All agreements and understandings between the parties hereto are embodied and expressed herein and the terms of this Indemnification are contractual and not a mere recital. 17) Ordinances and Regulations: Lessee shall comply with all applicable laws, statutes and ordinances and all rules and requirements of the Town. Lessee shall not admit to the premises a larger number of persons than the total number designated by the Town Manager or his designee as the capacity or the number that can safely and freely move about. 18) Alcoholic Beverages: No alcoholic beverages shall be allowed on and/or served on Town Property. 19) Responsibility for Damage: If the leased premises or any portion thereof, or any structure attached thereto, or any equipment, fixture, or other item contained H:\ gmts&Contracts\Farmers Market Lease\farmers market Lease C.doc 3 shall be destroyed, damaged, marred, altered, or physically changed during the term in any manner whatsoever, then Lessee shall be responsible. Lessee is to properly care for all equipment entrusted to Lessee during the term of this Lease and all such equipment so entrusted which is lost, stolen, or disappears shall be the sole responsibility of Lessee and Lessee shall pay the full replacement cost thereof to Town. 20) Articles Left on Premises: Any article remaining on the leased premises left, lost or checked by persons attending the farmers market shall be collectible solely by Town. 21) Signs: Lessee, its agents, exhibitors, et al., shall only post signs as permitted by the Oro Valley Sign Code. 22) Town Participation: Town reserves, and at all times shall have the sole right to sell or participate in any Farmers Market for the purpose of promoting the Town and/or Town activities. All federal, state, and local laws and/or regulations related to copyright, trademarks, etc., must be complied with by the Lessee and all exhibitors selling such items on the premises. Further, the Lessee agrees to indemnify and completely hold harmless the Town, and to pay all costs related to any violation of the above. 23) Use of Machinery: Lessee shall not, without the written consent of Town, put up or operate any engine or motor or machinery on the premises or use oils, burning fluids, camphene, kerosene, naphtha or gasoline for either mechanical or other purposes or any other agent than gas or electricity for illuminating the premises. All decorative materials must be flameproof before the same will be allowed and should have written verification of such flameproof treatment or qualities. 24) Assignment and Subletting: Lessee shall have no right to assign or sublet this Lease without the prior written consent of Town. The criteria for approving such an assignment or subletting includes: (a) net worth; (b) industry reputation of assignee or sublessee; (c) experience; (d) business reputation; and (e) any and all other criteria that Town shall find relevant. The terms assignment or subletting as used in this lease, shall include any and all transfers of Lessee's interest in this Lease whether voluntary or involuntary, including any lien upon Lessee's interest, or any transfer by Lessee, any assignee or sublessee, heir, personal representative, or successor of Lessee, or by any receiver or trustee with jurisdiction over Lessee, a subsequent assignee or sublessee or its property. 25) Default and Town's Remedies: Default shall be defined as the untimely performance of any and all clauses in this Lease. The Town may exercise any and all of the remedies herein enumerated or permitted by law. Default may include: H:\Aemts&Contracts\Farmers Market Lease\farmers market Lease C.doc 4 (a) Failure to pay any rent payment or any portion thereof within ten (10) days of due date; (b) Abandonment of the leased premises, whether partial or total; (c) Failure to carry insurance as outlined in Paragraph #17; (d) Any and all checks given by the Lessee returned for insufficient funds or N.S.F.; and (e) Any other event which the Town deems to be a material default; furthermore: Town may exercise any or all remedies enumerated or permitted by law. Town may hold a landlord's lien on any and all personalty when Lessee is in default and Lessee expressly gives Town permission to remove and store at Lessee's expense, any personalty abandoned on the demised premises. The Lessee shall pay upon demand all the Town's legal costs, charges and expenses, including the fees of counsel, and costs of appeal, staff and leasing agents retained by the Town, incurred in enforcing the Lessee's obligations hereunder or incurred by the Town in any litigation, negotiation or transaction in which the Lessee causes the Town to become involved or concerned. Town may resort to any one or more of such remedies or rights, and adoption of one or more such remedies or rights, shall not necessarily prevent the enforcement of other remedies or rights concurrently or thereafter. 26) Insurance: As additional consideration over and above the rental payments made by Lessee herein, Lessee shall, at its own expense, comply with all of the following insurance requirements of the Town. It is agreed by the parties that the Lessee shall not occupy the premises until proof of the following insurance coverage has been furnished to the Town. a. Commercial general liability insurance, on an occurrence form, in the amount of One Million ($1,000,000.00) Dollars per occurrence for bodily injury, death, property damage, and personal injury. The policy must include coverage for premises operations, blanket contractual liability (to cover indemnification section), products, completed operations and independent contractors. These policies must name the Town as additional insured. b. Automobile liability insurance in the amount of One Million ($1,000,000.00) Dollars per occurrence to provide coverage for any owned and non-owned vehicles used by the Lessee on the Facility premises, including loading and unloading hazards. This must name the Town as additional insured. c. Workers' compensation and employer's liability coverage as required by Arizona Statute. The Town requires evidence of this coverage. H:\Agmts&Contracts\Farmers Market Lease\farmers market Lease C.doc 5 d. It is understood and agreed that all coverage provided by the Lessee are primary to any insurance or self-insurance program the Town has that covers the Courtyard and the Lessee and their insurance shall have no right of recovery or subrogation against the Town. e. All policies must be issued by companies authorized to do business in the State of Arizona and assigned a rating of A:X or better, per Best's Key Rating Guide, latest edition. f. The Town must receive thirty (30) days written notice prior to any cancellation, non-renewal or material change to the required insurance policies. This written notice must be sent to the Town. g. Evidence of the required insurance policies must be provided to the Town by submission of an original certificate of insurance thirty (30) days subsequent to the execution of this lease. h. Alternate coverage to satisfy these requirements is subject to prior approval of the Town's Risk Manager. Additional insurance coverage, as determined by the Town's Risk Manager, may be required for this lease. 27) Relocation of Lessee: Town reserves the right after the execution or during the term of this Lease, at the Lessee's cost and expense, to remove the Lessee from the premises and relocate Lessee in some other space of Town's choosing of approximately the same dimensions and size. If Lessee is removed and relocated in other space, Lessee, by the execution of this Lease, acknowledges the foregoing right of Town, and no rights herein granted to Lessee, including but not limited to the right of peaceful and quiet enjoyment, shall be deemed or construed to have been breached or interfered with by reason of Town's exercise of the rights herein reserved in this Paragraph. Notice of relocation shall be given at least 30 days in advance. 28) Administrative Charges: In the event any check, bank draft or negotiable instrument given for any money payment hereunder shall be dishonored at any time and from time to time, for any reason whatsoever not attributable to Town, Town shall be entitled, in addition to any other remedy that may be available, to make an administrative charge of Twenty ($20.00) Dollars for each such check. 29) Delay of Possession: In the event Town is unable to tender possession of the leased premises because of the unauthorized holding over of any tenant or tenants or due to delays in construction or any other reason, as long as such inability continues, a per diem abatement of the rent shall be allowed to Lessee but nothing shall operate to extend the term of this Lease beyond the original expiration date and said abatement of rent shall be the total limit of liability of Town to Lessee for any losses or damages incurred by Lessee due or related to such delay in obtaining possession of the leased premises. The computation of the per diem abatement in the rent is deemed to be the liquidated and agreed damages for any delay in possession. 30) Portions of Town's Courtyard Not Demised: Lessee understands and agrees H:\Agmts&Contracts\Farmers Market Lease\farmers market Lease C.doc 6 that during the terms of this Lease, Town may use or cause to be used for conventions, expositions, attractions, or for any legal purpose whatsoever, any portion of Town's Courtyard not demised to Lessee. Town shall not be responsible for any actions of any other user of the Courtyard. 31) Floor Plan: Lessee shall provide the Town with a floor plan, indicating all spaces to be used for exhibits within 30 days of the execution of this Lease. The Town hereby reserves the right, by written notice to Lessee within ten (10) days of receipt of the floor plan, to require Lessee to make such changes, deletions and additions in the floor plan and the operation policies described therein as the Town may deem reasonably necessary or desirable to the safe and efficient operation of the Town Courtyard. Failure by Lessee to make any such reasonable changes, deletions or additions requested by the Town within ten (10) days after receipt of notice thereof shall constitute a default or Town may deny possession to the Lessee. 32) Audits: Lessee shall make available to Town Finance Department, upon request, all records and books related to this Lease at such time and place as shall be designated by Town for examination thereof for the purpose of an audit to be performed by an auditor designated by Town. Lessee shall inform all services retained by it to provide services in connection with Lessee's Lease of Town's premises pursuant to this Lease, that they must also agree to the aforesaid provision relating to audit upon request of Town. 33) Town's Employees and Agents: Town will not furnish any auxiliary personnel unless otherwise expressly provided for herein under Paragraph #3. 34) Emergency Powers to Vacate Premises: The Town may order evacuation of all or any portion of the leased premises, or cause to be removed therefrom any person or group of persons, any materials, equipment or other items if, in its judgment, circumstances of a dangerous or unusual nature have occurred, or the Town reasonably believes are about to occur, and such action is necessary to secure the safety and welfare of persons and/or property, and Lessee waives any right and/or claim for damages against Town, its agents or servants, in such eventuality. 35) Town Access: The Town's designated representative shall have available to at all times, total and complete access to all portions of the leased premises. 36) Town Manager's Discretion: Any matter not expressly provided for herein shall be within the reasonable discretion of the Town Manager. 37) Miscellaneous: a. All legal proceedings arising from this Lease shall be in the courts situated in Pima County, Arizona. b. If any section, subsection, clause or provision of this Lease is held invalid, the remainder shall not be affected by such invalidity. H:\Agmts&Contracts\Farmers Market Lease\farmers market Lease C.doc 7 c. This Lease may only be altered, changed or amended by an instrument in writing signed by both parties hereto. d. No waiver of any covenant or condition of this Lease by either party shall be deemed to imply or constitute a further waiver of the same covenant or condition or any other covenant or condition of this Lease. e. This Lease contains and embodies the entire Lease of the parties hereto and no representations, inducements or agreements, oral or otherwise, between the parties not contained and embodied herein shall be of any force and effect. f. In any conflict between the Lease and other written provisions, the Lease shall prevail. g. The Lessee acknowledges and understands that this contract in no way affords any rights and does not authorize any signage to be placed outside the boundaries of the Town property. h. The Lessee must obtain all appropriate permits and licenses for off-site signage from the Town. 38) This Lease is subject to the provisions of A.R.S. § 38-511 which provides in pertinent part that the state, its political subdivisions or any department of either may, within three years after its execution, cancel any contract, without penalty or further obligation, made by the state, its political subdivisions, or any of the departments or agencies of either if any person significantly involved in initiating, negotiating, securing, drafting or creating the Lease on behalf of the state, its political subdivisions or any of the departments or agencies of either is, at any time, while the Lease or any extension of the Lease is in effect, an employee or agent of any other party to the Lease in any capacity or a Contractor to any other party to the Lease with respect to the subject matter of the Lease. 39) Force Majeure. Except for payment for sums due, neither party shall be liable to the other nor deemed in default under this Agreement if and to the extent that such party's performance of this Agreement is prevented by reason of force majeure. The term "force majeure" means an occurrence that is beyond the control of the party affected and occurs without its fault or negligence. Without limiting the foregoing, force majeure includes acts of God: acts of the public enemy; war; riots; strikes; mobilization; labor disputes; civil disorders; fire; floods; lockouts; injunctions-interventions-acts, or failures or refusals to act by government authority; and other similar occurrences beyond the control of the party declaring force majeure which such party is unable to prevent by exercising reasonable diligence. The force majeure shall be deemed to commence when the party declaring force majeure notifies the other party of the existence of the force majeure and shall be deemed to continue as long as the results or effects of the force majeure prevent the party from resuming performance in accordance with this Agreement. H:\Agmts&Contracts\Farmers Market Lease\farmers market Lease C.doc 8 Lessor Lessee The Town of Oro Valley, an Arizona Arizona municipal corporation By: By: Paul H. Loomis, Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk Title: APPROVED AS TO FORM: Mark Langlitz, Town Attorney STATE OF ) ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 2003, by as the authorized representative of Notary Public My Commission Expires: H:\Agmts&Contracts\Farmers Market Lease\farmers market Lease C.doc 9 ./c.. "1.1)/kvt_c_Er.ti- ..:24,-.74',.;.• w ,,,,,it "'-'44.440. 1::::::i! ,..,.:„,, ,,,I.,:',:: .47:X':.i.: ,.!;.; ., "ie-°3 '',::,:',A,". ,.:., , .4,2:::: it :,,..,1 ..,,,,,:,., .i.i.2,i,,,,.:.:„ fw•: aYsx �y 3 41,7 „. ,yy,,:, I e :; , ''. ',,, ):A:li i „it La tott ir ii.,.;'--. '' ..,,,, ,,,.., .,,....,„:„. . '''''' 1:., '' '',..,.'-' '77',1 .:::]7,,A It4*, It" *"1, .,,,,..,' ..--:. 0..,:. ' ...liii.: 0 -.::, v it ":::* ikit SIIP 4der Or ..:.:,:•:',''''.. any .s: n ,y.' ,\. 4380 N.CAMPBELL AVENUE SUITE 200 TUCSON, ARIZONA 85718 520.529.2775 August 4, 2003 520.529.8888 FAX To Whom It May Concern: St. Philip's Plaza has hosted the Farmer's Market for almost 5 years now. It is held each Sundayand draws a customer base that compliments the Plaza's clientele. Philip's's Plaza has been extremely pleased with all aspects of the Farmer's Market. The vendors have been very responsible with their set up, clean up, and overall usage of the Plaza property. Farmers Market also has a longlist of loyal patrons who visit the Market The each and every week. The Farmer's Market is organized by Manish Shah, who is the authorized representative for the Market's activity. Mr. Shah is a pleasure to work with and his contribution to the Plaza is greatly appreciated. If youhaveany questions or concerns please feel free to contact me or my associate Kristy Golick at any time. Sincere! -`j• 0/P"-• Frankie Jo Olmos Property Manager St. Philip's Plaza WWW.STPHILIPSPLAZA.COM Tucson Farmer's Market Grows • • to Northwest Communities In the fall of 1998, fresh produce arrived on Sunday alternative outlets for their crops. Greater awareness mornings Philip's at St Phili 's Plaza. From its humble of organic produce and healthy eating have also helped beginningof several small vendors, the market today fuel market growth. "People want to know where their has grown in size to 25 regular vendors. The success food comes from, who grows it and how. The ofthe market has inevitablyencouraged expansion. information that you can get with any of the vendors g Today there is a small Marana farmer's market at Ina is so much greater than any grocery store chain. You & Thorydale in front of Bookman's every Friday get connected with food providers and people just love afternoon. Plans are also in the works for a Saturday that.", said Tom Richardson, a longtime grower and Market in Oro Valley as well. "The northwest seller from Dragoon,Arizona. communities have reallyshown interest in healthy The Marana Farmer's Market began in eating - and supporting local producers", says Manish February,2003. The market has struggled a bit due to pp g P Shah, coordinator of the markets. bad weather and a large carnival that hurt visibility of The Tucson Farmer's Market began as the the market. "We just never got the momentum that we vision of journalist Richard Bruner. Fresh from his needed to get things going. People did come out but travels in Europe,he longed for the traditional outdoor the weather and circumstances just hurt us week after markets so common there and the year round climate week.", bemoaned Adela Durazo from Paco Loco of Tucson was ideal for this venue. Along with his Salsa. Originally started with 20 vendors,the number Hungarian bride,Erzsebet,Mr.Bruner began gathering has dwindled to 8 with the heat. The market has moved vendors for his new market. By spring of 1998, the under the shaded canopy of Bookman's for the summer market way ket was well on its to success. Since then the and the remaining vendors intend to continue through market has grown steadily in both size and notoriety. the summer. Ms. Durazo continued, "There are not a Today pcan pick ick from a variety of organic fruits lot of customers here right now, but the ones that do and vegetables, range a fed meats, fresh grown herbs come out are very happy that we're here and word will and plants and even goat cheese. Many locally made spread in time." products are also available such as organic honey,fresh Mr. Shah hopes to start a market on Saturday baked breads andpastries, tea and coffee, soups and mornings in Oro Valley. "The residents of Oro Valley . roasted nuts. Last year, the Bruners returned to and the bordering retirement communities are so close Budapest for a journalistic assignment. The market is knit. I believe that they would really embrace a p currently managed byMr. Shah,a long time tea vendor community event such as this", said Mr. Shah. g at the market. "The market is really a site to see. The Discussions are currently under way for the use of Oro sidewalks of St.Philip's are empty at 6:30 a.m. when I Valley Town Hall. "The Desert Mountain Source has startuttin the tables out. By 8:00, the place is just been quite generous in helping out with developing p g hopping with vendors loaded with goods and customers this event. Involving the community in the planning shopping away. This goes on for 4 hours and by 12:30, stages will help with it's success", complimented Mr. almost everyone is cleared out and its like we were Shah, "I am looking forward to hearing from people never even there.",Mr.Shah enthusiastically explained. and bringing these amazing product to their Interest in farmer's markets has really grown neighborhoods and homes." in Southern Arizona. When the Tucson Farmer's The success ofthe Tucson Farmer's Market has Market began there was only one other market in the encouraged growth into the communities in Northwest area. Today there are 6 regular markets in Tucson and Pima County. To assist the current and future success seasonal markets in Oracle and Bisbee. This mirrors of these markets,we have enclosed a short survey that the national trend where the number of markets we hope that you will fill out and forward us your nationwide has grown steadily. Increased production response. The responses are most appreciated and are from foreign owers and pressure from stores to grow of great interest to the vendors. Thanks in advance for cheaper food have forced many farms to seek your time. 1111111111111 • - ■ 4111111111a111111110111111 ■ r ■ M■■NIw ■ www ■ MIN= ■ ■M■! ■ �■■ ■ ■ I ■ Oro Valley FARMER'S (You may mark as many as you would like' Whatof goods would you like What hours would you like to see types to see at the market? the market open? ✓ 8:08 a.m. - Noon ✓ 10:00 a.m. -2:00p.m: ✓ Organic Fruit and Vegetables r Noon 4:00p m. ✓ Fresh Baked Breads Would you like to see regular musical ✓ Cookies, Pies, Cakes entertainment at the markets? ✓ Salsas&Temples - r Yes r No r Not Concerned • ✓ Tea& Coffee As a way of saying "thank you" ✓ Goat Cheese for sending in this survey, your name will be entered into a ✓ Eggs win to win a drawing 1 Soups "FARMERS MARKET ✓ Nuts � GIFTBASKET" . ✓ Honey valued at over $100.00 ✓ Dog Treats Compliments of your friends at r Natural Skin Came TUCSON FARMERS MARKET AND DESERT MOUNTAIN SOURCE. ✓ Range Fed Meats r e enter my name for the FarmersMould you look to get these items , the market? and let me know every time you visited-No r when the Oro valley v. � ✓ yes How often would you like to see a• • - � Phase enter my name for the draw farmer's market � f weeldy r Twice a month r trig only. - _ . - PERSONAL.INFORMATION ■ NAME: ▪ ADDRESS: . 1 DE11;r -Piromirg a _ IOM': • op ▪ .• . Send your survey to: Desert Mountain Souse P.O. Box 90715, Tum,AZ 85752-0715. • - Entries must be received by July 25, 2003• • sendvia email to sre+�F(©dakotacorn. . t# prefer may your survey • ' 1 EMI. a a�� ■ =Mw i �■ ■ w■�■■ a wrr■■' This would be a great idea. My wife and I just moved here form Florida, and Farmers Markets were the best deal,and freshest products around. When we got here we couldn't find one. Today she showed me a survey asking about whether or not it would be a good thing. It would be a GREAT THING!!I'I, Please do everything possible to get this running. Thanks, Millard Kirk s "F3lt.:.,rr t .ys `va+; ra4 .'11�^ri'4a�i's,r'3►^' '+!"'a'"-�_^ri'��r j i T �F �!�"�ylr,m°r±�+a'�'l►�^�!_�'"! ��!!!►'.��Tcn"+:.�L '�l+.AM ,T Please accept our e-mail survey regarding the proposed Oro Valley Farmer's Market • We would like to see : fruits and vegetables, salsas,teas and coffees,goat cheese, eggs, soups, natural skin care. • We would look for these items each time we visited • Would love a weekly market • Prefer 8:00-noon • Music -not concerned • Please enter us in the drawing for the gift basket and let us know when the Oro Valley market will begin Tom and Ann Kurtz :-a+ y!_ fir...jryll�^ ►' ." .' Would love to have a farmer's market here featuring healthy foods,not jewelry and jam but fresh produce and breads.Would like it in the mornings and on the Oro valley town property. I work at the library and we have crowds here on saturday mornings. Good luck.We would help promote it with signs,etc. Jane Q. Peterson, librarian I would love to see a farmer's market come to Oro Valley. Of all the types of goods listed on your survey,the only ones that would be of little interest is: dog treats and skin care. I would like to see a farmer's market occur weekly. I think 10-2 would be good hours. Musical entertainment would be great.n Please enter my name for the farmers market gift basket drawing and let me know when the Oro Valley Farmer's market will begin. Darlene and John Stevens ANNINPOWWWWW..4111~. Yes this would be a great thing to do and I would visit it every time it is open, as I believe many others would. The produce in the stores is,well, alright, but it's not farm fresh. Thanks, Linda Kirk J DEsERTj P.O. Box 90715 AM r b �. .: ,ti Tucson, AZ 85752-0715 ��K ‘V,,t2 �; h Ph: 520-579-1992 OURCE Fax: 520-579-1984 Email: sreditor@dakotacom.net Farmers Market Surveyas of There are still 2 more days for responses. As I stated before, we usually get an the most responses directly after the dis- tribution date and the 2-3 days just before the survey cut off. This has been a very successful survey! We have 117 responses thus far. Some didn't even care bout registering for the basket. They just wanted to make sure their vote counted towards the market opening. There was also several requests for fresh Seafood at the market. What types of goods would you like to see at the market? What hours would you like to see the market open? Organic Fruit and Vegetables 62 8:00 a.m. -Noon 80 g 33 10:00 a.m.-2:00 p.m. 69 Fresh Baked Breads 8 Noon-4:00 p.m. 47 Cookies, Pies, Cakes Would you like to see regular musical 58 Salsas&Tamales entertainment at the markets? 43 Tea&Coffee 32 Yes 5 No 59 Not Concerned 31 Goat Cheese As a way of saying "thank you" 54 Eggs for sending in this survey, your name will be entered into a 35 Soups drawing to win a 67 Nuts "FARMERS MARKET 43 Honey GIFT BASKET" 16 Dog Treats valued at over $100.00 27 Natural Skin Care Compliments of your friends at 44 Range Fed Meats TUCSON FARMERS MARKET AND DESERT MOUNTAIN SOURCE. Would you look to get these items every time you visited the market? 84 Please enter my name for the Farmers 67 Yes 15 No Market Gift Basket drawing and let me know How often would you like to see a when the Orn Valley Farmers Market will farmer's market occur? begin, 56 Weekly 36Twice a month 4 Monthly 5 Please enter my name for the draw-