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HomeMy WebLinkAboutPackets - Council Packets (1281) **AMENDED 4-15-03, 3:00 P.M. AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION APRIL 16, 2003 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:30 PM CALL TO ORDER ROLL CALL EXECUTIVE SESSION AT OR AFTER 6:30 PM 1. Pursuant to ARS § 38-431.03 (A)(1) Annual Performance Review of the Town Magistrate regarding new contract and new term of office RESUME REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS —TOWN MANAGER The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE —According to the Arizona Open Meeting Law, the Town Council may only discuss matters listed on the Town Council Agenda. Matters upby brought the public under "Call to Audience"cannot be discussed by the g Town Council as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience"; please specify what you wish to discuss when completing the blue speaker card. 1. CONSENT AGENDA (Consideration and/or possible action) A. Minutes — March 24, 2003; April 2, 2003 B. Building Safety Activity Report C. Coyote Run Activity Report— March 2003 D. Police Report — March 2003 E. Resolution No. (R)03-30 Providing Notice of Intent to adopt and implement fees for Oro Valley Water Utility new Development Plan Review, Construction Inspection and Increasing the Hydrant Meter Deposit F. Resolution No. (R)03-31 Accepting the Dedication Deed from Tangerine Limited Partnership for an approximately 15 acre parcel in the southwest one- quarter of Section 35, Township 11 South, Range 13 East, Pima County, Arizona 04/16/03 Agenda, Council Regular Session 2 G. Resolution No. (R )03-33 Authorizing the Mayor to accept the bid and approve the contract with Pima Paving, Inc. in the amount of $53,975.68 for the Glover Road Pedestrian Path: La Cholla Blvd. to the Wilson School, Project No. OV 30 02/03 02 H. Resolution No. (R)03-34 Approval of contract with Public Sector Personnel Consultants for compensation and benefit study in the amount of $43,500 2. ORDINANCE NO. (0)03-10 AMENDING SECTION 5-2-1 , "TOWN MAGISTRATE," IN ORDER TO PROVIDE FOUR YEAR TERMS FOR THE TOWN MAGISTRATE UPON REAPPOINTMENT AFTER SERVING AN I N ITIALTERM OF TWO YEARS; REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWTIH; PRESERVING THE RIGHTS AND DUTIES THAT HAVE ALREADY MATURED AND PROCEEDINGS THAT HAVE ALREADY BEGUN THEREUNDER; AND DECLARING AN EMERGENCY TO EXIST 3. RESOLUTION NO. (R)03-35 APPROVAL OF TOWN MAGISTRATE CONTRACT 4. CONTINUED PUBLIC HEARING — ORDINANCE NO. (0)03-03 REZONING FROM TECHNOLOGICAL PARK TO C-1 LOCATED ON THE EAST SIDE OF ORACLE ROAD IN THE PROXIMITY OF DESERT SKY ROAD, PARCELS 22431009C, 22431009D, 22431009E, 22431009F, 22431009E (CONTINUED FROM MARCH 5, 2003) Explanation: The rezoning would permit the development of 44,950 square feet of commercial/office development on 7.98 acres consistent with The General Plan. This item was continued from the March 5, 2003 Town Council meeting. 5. PUBLIC HEARING - ORDINANCE NO. (0)03-11 AUTHORIZING AND APPROVING THE TOWN TO AMEND ORDINANCE NO. (0)00-02 FOR AN EXTENSION OF TWENTY-FOUR (24) MONTHS TO THE SUNSET CLAUSE OF THE ECONOMIC DEVELOPMENT AGREEMENT BY AND BETWEEN THE TOWN OF ORO VALLEY AND VESTAR-ATHENS TUCSON, L.L.C. 6. OV12-02-04 APPROVAL OF A PRELIMINARY PLAT FOR RANCHO VISTOSO NEIGHBORHOOD 10 PARCELS X, Y, AND V, KNOWN AS SOMERSET CANYON, LOCATED NORTH OF MOORE ROAD IN BETWEEN THE WESTERN TOWN BOUNDARY AND THE GOLF COURSE AT VISTOSO (PARCEL #21922002Q PART (CONTINUED FROM MARCH 19, 2003) 7. APPOINTMENT OF TOWN COUNCIL LIAISON ASSIGNMENTS TO BOARDS, COMMISSIONS AND OUTSIDE AGENCIES **8. RECOGNITION OF MR. BILL ADLER FOR HIS GENEROUS DONATION TO THE ORO VALLEY PUBLIC LIBRARY COUNCIL REPORTS TOWN MANAGER'S REPORT DEPARTMENT HEAD REPORTS 04/16/03 Agenda, Council Regular Session 3 According to the Arizona Open Meeting Law, the Town CALL TO AUDIENCE Acco g p Council may only discuss matters listed on the Town Council Agenda. Matters upby brought the public under "Call to Audience"cannot be discussed by the 9► Town Council, as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience"; p lease specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 04/09/03 4:30 p.m. lh AMENDED AGENDA POSTED: 04/15/03 3:00 p.m. lh Ap acket of agenda materials as listed above is available for public inspection at least 24 hoursp rior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. — 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify Kathryn Cuvelier, Town Clerk, at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. Ify ou wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during ring "Call to Audience", please specify ecif what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. g 04/16/03 Agenda, Council Regular Session 4 During "Call to Audience" you may address the Council on any issue you wish. 4. Duri g member of thepublic speaking must speak in a courteous and respectful 5. Any p manner to those present. Thank you for your cooperation AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION APRIL 16, 2003 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:30 PM CALL TO ORDER ROLL CALL EXECUTIVE SESSION AT OR AFTER 6:30 PM 1. Pursuant to ARS § 38-431.03 (A)(1) Annual Performance Review of the Town Magistrate regarding new contract and new term of office RESUME REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS —TOWN MANAGER The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE —According to the Arizona Open Meeting Law, the Town Council may only discuss matters listed on the Town Council Agenda. Matters upby brought the public under "Call to Audience"cannot be discussed by the g Town Council as theyhave not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience", pleasespecify s ecify what you wish to discuss when completing the blue speaker card. 1. CONSENT AGENDA (Consideration and/or possible action) A. Minutes — March 24, 2003; April 2, 2003 B. Building Safety Activity Report C. Coyote Run Activity Report— March 2003 D. Police Report— March 2003 E. Resolution No. (R)03-30 Providing Notice of Intent to adopt and implement fees for Oro Valley Water Utility new Development Plan Review, Construction Inspection and Increasing the Hydrant Meter Deposit F. Resolution No. (R)03-31 Accepting the Dedication Deed from Tangerine Limited Partnership for an approximately 15 acre parcel in the southwest one- quarter uarter of Section 35, Township 11 South, Range 13 East, Pima County, Arizona 04/16/03 Agenda, Council Regular Session 2 G. Resolution No. (R )03-33 Authorizing the Mayor to accept the bid and approve the contract with Pima Paving, Inc. in the amount of$53,975.68 for the Glover Road Pedestrian Path: La Cholla Blvd. to the Wilson School, Project No. OV 30 02/03 02 H. Resolution No. (R)03-34 Approval of contract with Public Sector Personnel Consultants for compensation and benefit study in the amount of $43,500 2. ORDINANCE NO. (0)03-10 AMENDING SECTION 5-2-1, "TOWN MAGISTRATE," IN ORDER TO PROVIDE FOUR YEAR TERMS FOR THE TOWN MAGISTRATE UPON REAPPOINTMENT AFTER SERVING AN INITIAL TERM OF TWO YEARS; REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWTIH; PRESERVING THE RIGHTS AND DUTIES THAT HAVE ALREADY MATURED AND PROCEEDINGS THAT HAVE ALREADY BEGUN THEREUNDER; AND DECLARING AN EMERGENCY TO EXIST 3. RESOLUTION NO. (R)03-35 APPROVAL OF TOWN MAGISTRATE CONTRACT 4. CONTINUED PUBLIC HEARING — ORDINANCE NO. (0)03-03 REZONING FROM TECHNOLOGICAL PARK TO C-1 LOCATED ON THE EAST SIDE OF ORACLE ROAD IN THE PROXIMITY OF DESERT SKY ROAD, PARCELS 22431009C, 22431009D, 22431009E, 22431009F, 22431009E (CONTINUED FROM MARCH 5, 2003) Explanation: The rezoning would permit the development of 44,950 square feet of commercial/office development on 7.98 acres consistent with The General Plan. This item was continued from the March 5, 2003 Town Council meeting. 5. PUBLIC HEARING - ORDINANCE NO. (0)03-11 AUTHORIZING AND APPROVING THE TOWN TO AMEND ORDINANCE NO. (0)00-02 FOR AN EXTENSION OF TWENTY-FOUR (24) MONTHS TO THE SUNSET CLAUSE OF THE ECONOMIC DEVELOPMENT AGREEMENT BY AND BETWEEN THE TOWN OF ORO VALLEY AND VESTAR-ATHENS TUCSON, L.L.C. 6. OV12-02-04 APPROVAL OF A PRELIMINARY PLAT FOR RANCHO VISTOSO NEIGHBORHOOD 10 PARCELS X, Y, AND V, KNOWN AS SOMERSET CANYON, LOCATED NORTH OF MOORE ROAD IN BETWEEN THE WESTERN TOWN BOUNDARY AND THE GOLF COURSE AT VISTOSO (PARCEL #21922002Q PART (CONTINUED FROM MARCH 19, 2003) 7. APPOINTMENT OF TOWN COUNCIL LIAISON ASSIGNMENTS TO BOARDS, COMMISSIONS AND OUTSIDE AGENCIES COUNCIL REPORTS TOWN MANAGER'S REPORT DEPARTMENT HEAD REPORTS CALL TO AUDIENCE-According to the Arizona Open Meeting Law, the Town Council ma onlydiscuss matters listed on the Town Council Agenda. Matters y 04/16/03 Agenda, Council Regular Session 3 upby brought the public under "Call to Audience" cannot be discussed by the 9► Town Council, as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 04/09/03 4:30 p.m. lh Agacket of agenda materials as listed above is available for public inspection at least p 24 hoursp rior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. — 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify Kathryn Cuvelier, Town Clerk, at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. IfY ou wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. p Y Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1 . Please state your name and address for the record. 2. Speak onlyon the issue currently being discussed by Council. Please organize p Your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation MINUTES ORO VALLEY TOWN COUNCIL & BUDGET & BOND COMMITTEE JOINT STUDY SESSION MARCH 24, 2003 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE CALL TO ORDER: 4:30 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Dick Johnson, Vice Mayor Paula Abbott, Council Member Werner Wolff, Council Memb- Bart Rochman, Council Me BUDGET & BOND COMMITTEE: Lyra Done, Chair Bob Jennens Honey Pivirotto Bob Schlichting TOWN REVENUE PLAN—DISCU Member Bob Jennens reviewed the Com - -se ,tion regarding a proposal of a Town Revenue Plan based o +n giv: the Town Council to examine the long- range revenue outlook for o ompa o planned expenditures and provide recommendations to th- n Co elati o new revenue sources: Project Process • Create - na orecast Model—Long Range (To enues ost • An. 'rojected luses/Deficits (Asse -d fort ges to the Revenue Plan) • Review ` • .tions (Detailed A s of each including usage by other cities/towns) • Proposed Alternatives to Town Council Financial Forecast Model • Long Range Planning Tool (Always work in progress) (To be managed by budget and bond committee) (Incorporating "Approved" and "Most Likely" Scenarios • Currently Forecasts Through 2008/09 Fiscal Year Key Forecast Assumptions • Local Sales Tax rises by 3% annually • State Shared Revenues to rise by 3% annually (Interim Drop of$518K in 2003/04 & 2004/05 FY) 03/24/03 Minutes,Council,B&B Joint Study Session 2 (Assume Population Growth of 8,000 to Impact 2006/07 Forward) • Assume Residential Building Permits Hold at 410 Annually • Assume no new personnel or change in services thru 2008/09 • Assume baseline costs rise 3%thru period • Assume highway funding at $500K in 2003/04 and $1.3M thereafter (Needed to sustain roads) • Potential Revenues from commercial development/annexations not included • Naranja Town Site not included Financial Forecast Summary For General, Highway, and Public Transportation Funds (Assume Water and Other Funds Maintain Status Quo) Fiscal Year Surplus/Deficit serve Fund Balance 2001/02 $ (798) $ 1,560 2002/03 (5,261) ,299 2003/04 (2,80 3,492 2004/05 (3,799) (287) 2005/06 (3,429) (3,717) 2006/07 44 (5,061) 2007/08 (6,438) 2008/09 $ 44 $ (7,880) Initial Forecast Conclusio • Softening Reven -nd To .ro.- 4 ut Delay • .t -' ects Pushing Out Sales Tax Receipts nd Budget Challenges • Infras .no -n Expectations Growing Increa 'oa. aintenance Needs - Town P a nnel Requirements Following Growth din. ri ed and benefit economics) .f Naranj a Town Site Development etion of the Library Purchase Open Space New Revenue Options • Taxes • Primary Property • Secondary Property (Principal/Interest on Bonds) • Increased Local Sales Tax Rates " - i.e. Construction contract sales tax on building materials from 2% to 4% • Sales Tax on New Items • Rental Property (residential/commercial/non-profit/health care) • Bed Taxabove3% s 03/24/03 Minutes,Council,B&B Joint Study Session 3 • Real Estate Transfer Tax (need enabling legislation) • Sales Tax on Utility Services such as telecommunications, electric, gas, water (Cable already assessed a franchise fee) • Use tax for items which sales tax was not paid • Fees (Franchise on Utility Services) Preliminary Findings • Initial Research May Suggest in Near Term • Increase in the construction contract sales tax • Institution of franchise fees and sales tax on utilities • Implementation of a use tax ordinance - All currently in place by many other AZ cities/to ns, including Marana • Suggest Further Assessment on the Feasibility of the A listed preliminary findings. Preliminary Recommendations • Suggest General Constraint on New Expe ► -s - Effective with 2003/04 FY • Budget and Bond Committee Report Back to •uncil in 120 days with detailed recommendations for rev e shortfal 'tion in 2004/2006 FY • Avoid elimination of Reserve F • Further Development of Options110, , o g Term Needs • Suggest Naranja Town Site Fundi . s a Distinct Item Under Separate Cover After discussion by mei oft own Co il, Mayor Loomis summarized the following direction to m and Bond Committee: 1. Identify past •erfo on assumptions for various rates, population, inflation and sal-• 2. Reco• fore mo• om the General Plan and Budget and Bond. 3. Id- 'n a staff i or memo, the issues associated with property tax (primary & se A) fran• - fees, etc. 4. Dig dee• • taxes and license fees for"additional opportunities." Target date - 120 o gree that Naranja should be covered separately. 5. Create a matri table to identify commercial immediately surrounding our community and how other Arizona Cities and Towns may use these taxes. Mayor Loomis called a 5 minute recess at 5:30 p.m. Meeting resumed at 5:40 p.m. NARANJA TOWN SITE FUNDING—DISCUSSION Mr. Jennens reviewed the Committee's presentation regarding a proposal for Naranja Town Site Funding based on direction given by the Town Council to analyze the potential development costs of the Naranja Town Site, funding options, and possible financing alternatives: 03/24/03 Minutes,Council,B&B Joint Study Session 4 Project Process • Capital Improvement Cost Estimates • Operating and Maintenance Cost Estimates • Financing Alternatives • Preliminary Conclusions - Significant capital cost and ongoing operations require additional study before funding recommendations can be settled upon. - Revenue potential to offset Operations and Maintenance will be a critical consideration and could be significant. • Suggest Parks and Recreation Advisory Board proceed along 3 lines, such as: • Undertake study to more clearly determine Town Site progra ming plans and potential revenue opportunities. • These studies will more clearly define capital and oper. and maintenance costs. • Accelerate discussions related to overall increase, ri. enue = .tion for all Townp arks, including possible self funding o ific operat • Establish an additional plan to "phase in" t o e ov- an extende• eriod of time as deemed appropriate. • Suggest report back from the Parks and R- Advisory Board to Budget & gg a Bond Committee for development •f final fun. an recommendations to the Town Council. • In the interim Budget & Bond C k • ti g ue to explore capital and 1400operational cost funding alternativ + - with overall Town needs. Vice Mayor Johnson asked refe o the Parks Board and "start the ball rolling"with various sta, ders h as G C. Council Member Wolff a: t e . ., B's preliminary conclusions. Member Ho vire •ted e programming piece is a critical component of how we r- his issue, we h.ve to know what might be reasonable fees. Mayor Loomis - tee Budget & Bond Committee make a presentation to the Parks and Recreat d during a joint study session between the 2 Boards and find out what Parks & Re• ation will need as direction from the Town Council or accept the task as described and agreed to between the 2 Boards. Mayor Loomis asked that the feasibility of phasing of a portion of parks and Naranja site be looked at, and if need additional help is needed. Mayor Loomis suggested focusing on a timeframe when each group should get back to each other and then meet with the Town Council. Council Member Abbott asked that park fees be "user friendly." She asked to see what other cities and towns are charging. ADJOURNMENT 03/24/03 Minutes,Council,B&B Joint Study Session 5 MOTION: A MOTION was made by Council Member Wolff and SECONDED by Council Member Abbott, to adjourn the study session at 6:00 p.m. MOTION carried 5 — 0. Respectfully submitted, Kathryn E. Cuvelier, CMC Town Clerk MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION APRIL 02, 2003 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER 7:00 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Dick Johnson, Vice Mayor Paula Abbott, Council Member r " ` r rr Bart Rochman, Council Member Werner Wolff, Council Member y PLEDGE OF ALLEGIANCE .�,,, Mayor Loomis led the audience in the Pledge of Alleg :' UPCOMING MEETING ANNOUNCEME %�r 6`'r/ , s��.�f�,fi r/ ! ry / ff/..00%orf+ r rw��r1 rr i�rrr rri rr Swf oyi r Town Manager Chuck Sweet reviewed the u f/ i;ns, � ri r/ .r err r`rrfi r`f f7..y✓�•..; g yf ?i CALL TO AUDIENCE • f Y' P x ' ted =XA she was addressingthe continuingissue of Sharon Brown, 960 W. Sllve ng � r:%rrriv/��N.:a N.. •''r./l%:Niij:r,,•i//ii///rl.,}r..'.+%:'.Ar�i:':.i..: traffic on Copper S ring Trai . "��-� a -,����.��� � z8�-�• alth and safety of the citizens should be considered when planni �,�.. he in , cture, etc. in the Town. Ms. Brown stated that despite the signage and the oli, ; /�� on"` �,„{ -r Spring Trail, the large tractor/trailers and dump trucks p �� continue to use t d. Sh.�k` „ d fo Ir l•' Council's assistance in remedying the traffic problems on Copper Spri • l. 1 CONSENT AG r r6ti: MOTION: Vice Mayor J i' son MOVED to APPROVE the Consent Agenda as presented. Council Member Rochman SECONDED the motion. Motion carried, 5 —0. A. Minutes—03/19/03 B. Resolution No. (R)03-24 Acceptance of bid and award of contract to N.A.C. Construction in the amount of$135,460.00 for the Mutterer Wash Channel Improvement (Project No. OV 30 00/01 22) C. Resolution No. (R)03-25 Approval of a contract between the Town of Oro Valley and Territorial Sign Company to renew the Town Kiosk Sign Program D. Resolution No. (R)03-26 Adoption of Policy# 10, supplementing the town Council Policies in reference to the Town Council, Advisory Boards and Commission Members Site Tours Policy 4/02/03 Minutes,Regular Council Session 2 2. ACCEPTANCE OF THE ORO VALLEY WATER UTILITY COMMISSION ANNUAL REPORT DATED APRIL 2003 Water Utility Director Alan Forrest reported that the Town Code provides that the Water Utility Commission render an annual report to the Council on or before April l st of each year. He stated that the report includes recommendations related to revenue requirements, rate adjustments, renewable water supplies, water conservation, debt service and capital improvements. Mr. Forrest further explained that the Commission is recommending that the implementation of the proposed potable water rates be delayed until the Engineer's Feasibility Report is completed (June 2003). He further explained that any recommendations contained within the Annual Report that have revenue and expense implications would be brought back to Council for action. x MOTION: Council Member Abbott MOVED to ACCEPT the Wat-411' ity Commission Annual dated April 2003. Council Member Wolff SECONDED tit ` – Report p ����� '.��:� . Motion carried, 5 0. ,.-f i 3. APPOINTMENT OF MEMBER TO THE PLANO•:z & ZO K ,,� COMMISSION WITH TERM TO EXPIRE ON JUNE 30, 2004 �riJ?l�•'ljflr /�/; Community Development Director Brent Sinclair repo-'r"'•"t'" �" �" �' to the resignation of Bill It s lMatsukado, one vacancy exists on the Planning and Zoni ;mission. He explained that using the process established in the Town Council P 4g.:s and Pro' " s, an interview panel consisting tig,614,m,,„ e Play g and Zoning Administrator, of the Council Liaison, the Chair of the Com ���. interviewed six citizens who applied to serve •;— .,e ;;;s," y He reported that the interview panel has recommended Pete Bistany to fill the z ;., i - t W, . In response to a request from V' a `A":ohnso � . Pete Bistany (993 E. Crown Ridge Drive) Vii.r'.l`...' y:'/,'•y:�''� reviewed his educational an.., o -` ' ".. o"' F+. He stated that he felt that he would be able meaningful contrib- '= y �""` v to make a m i'3 rr •44 i*` :on and the Town of Oro Valley. Vice Mayor Johnso e /tiony • problem with Mr. Bistany's qualifications but asked staff r3r7' ¢ %r� =:. 1 ' b�. to provide more ,ate1,,a'en; tlo � submitting recommendations for appointments. In response to a q 1y�:, �aA.:`- :,; �� ��� from ncil Member Abbott, Mr. Bistany stated that he has lived in Oro Valley since January MOTION: Council Mem'"-r Wolff MOVED to APPOINT Mr. Pete Bistany to fill the remainder of the term of Mr. Matsukado with this term expiring on June 30, 2004. Council Member Rochman SECONDED the motion. DISCUSSION: Council Member Abbott stated that she had no problem with Mr. Bistany's qualifications but felt that the other applicant's information should have also been submitted to the Council for their review. She stated that she would like to be able to compare the details of all the applications and be able to understand the choice. She further stated that she wanted to send a positive message to all the applicants to let them know that they all would be looked at and considered. She stated did not want to "rubber stamp" the recommendation without studying the detail. She asked that this item be continued until the Council could review the rest of the applications. 4/02/03 Minutes,Regular Council Session 3 Council Member Rochman noted that there is a system in place for Boards, Commissions, and Task Force appointments and it had been followed. He stated that the applicants were interviewed by thoseintimately who are involved with the Commission and they should be able to make a selection from all the qualified applicants. He also stated that the applications are on file at Town Hall for review. Mayor Loomis asked that in the future a brief report of the interview results be provided to the Council. Vice Mayor Johnson also asked that an executive summary from the interview panel be provided to the Council. This would provide the rationale for the recommendation and provide the Council with the diversification, backgrounds, etc. of the applicants. : : Abbott further stated that the inclusion and revie �"� .% Council Member � � .of the applications would allow the Council to see what their attributes, strengths and weaJse,.nt,Ny he again asked the ,. g Council to continue this item in order to be fair and to exerc,4y;4 :,!..;.y.•r,r S.i�; ;!/.;1, AMENDMENT TO THE MOTION• "' "�` uan this item `•y Council Member • The request for aq�� rad � Abbott FAILED due to the lack of a Second. MOTION carried, 4—0 with Council Memb- , 6' bott abst � Y , TIVE APRIL 2003 TO � �,f� 4. ELECTION OF VICE MAYOR WI` yT ; ,, DECEMBER 31, 2003 ' YHJ `yam ,/ / ice Mayor. Mayor Loomis opened the floo ,y;, � �oAviA-aions : y J' NOMINATION• Council M-JJ' 1. fiiiiiK` r Hated Council Member Wolff for Vice Mayor. Vice Mayor Johnson SE ` ---4,1;x� .motion. /w ✓J/ MOTION: Cou.- 4 emb '/" ya OVED to ELECT Werner Wolff as Vice Mayor effective Aprily 2, 2003 t rti,4! Decemb.' '` , 2003 or until such time as a new Vice Mayor is elected. Motion carried, 5 ] COUNCIL REPORT - eports. TOWN MANAGER'S REPORT—Town Manager Chuck Sweet reported that the Oro Valley Arts and Music Festival is being held on April 12th and 13th at the CDO Riverfront Park. DEPARTMENT HEAD REPORTS Town Engineer Bill Jansen reported that the bid for the widening of La Canada Drive from Lambert Lane to Calle Concordia has been published and would be opened in 30 days. CALL TO AUDIENCE —No speakers. 4/02/03 Minutes,Regular Council Session 4 ADJOURNMENT MOTION: Vice Mayor Wolff MOVED to ADJOURN at 7:30 p.m. Council Member Johnson SECONDED the motion. Motion carried, 5 -0. Respectfully submitted, Roxana Garrity, CMC Deputy Town Clerk j. I herebycertifythat the for oin minutes are a true and '4-:'-'---:;;:e-i-ef':54;,:i'''/ of the minutes of the g gc -�:�y:..: his'/,;r✓i.;..'. regular session of the Town of Oro Valley Council of Oro.. �'s lle Ariz!'1' ., 'ld on the_2nd_ day Nrf Y'rff`;. i' i;<y /i,:6fdi.may. �" I ed and held , - at a quorum was of April 2003. I further certify that the meeting was du ' . ,fin yiG`s:, e,;i,,,resent :�!t���.p ;:f,,:r :;' , /N/jry �J: rflY Dated this day of ,/ 0 '%llix, mss(%' ix•1 b '!�i/j./r,�Yr 1,i/if,�'r . a:yra7/r�r�S./ N 7i/ it ,,,,ven47,-, ':..e'/J � rlJ „,,,„, rs r�xyrJ ", Kathryn E. 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Co Co -p 0) 0) N IV CO � -v 0 to co c*) zo0 N• :D : °_• -10 CSD CT CD `"C CSD CD ` ...-1 N V I N) V I N 1\) �_ 9• _. 3 '2 3 w C/) -o. N O O � CO N O 01CD CO O GJ 01 00 O -p CCDW 01 o W 0 co ADDENDUM TO ITEM E f TOWN OF ORO VALLEY r,r, S ys._ ,} fi 'i.s.t,r a.,µ ,,s COUNCIL COMMUNICATION MEETING DATE: April 16, 2003 TO: HONORABLE MAYOR & COUNCIL FROM: David Ruiz,Engineering Division Administrator SUBJECT: Resolution No. (R) 03-30 Providing Notice of Intent to adopt and implement fees for New Development Plan Review, Construction Inspection and Increasing the Hydrant Meter Deposit SUMMARY: This addendum is to provide more supporting documentation for the proposed fees. Additionally, the rate schedules for the design review and hydraulic review fees have been revised to reflect a cost for a base sheet (the first sheet in a set of plans) and then a cost per each additional sheet thereafter. The amounts of the proposed fees have not changed; however, the original information provided to Council only indicated fees to be charged for a set of plans containing up to four sheets. As stated in the original Council Communication, the Water Utility Commission has recommended approval of the fees as detailed in Amended Exhibit "A" to the Resolution. They expressed concerns regarding the amount of interest paid to customers on hydrant meter deposits. Recommendations on the amount of interest paid to customers on all security deposits will be brought to the Council at a later date. FISCAL IMPACT: The proposed fees would allow the Water Utility to recover O&M costs incurred for New Development Plan Review (hydraulic and design), construction inspection services and replacement of damaged hydrant meters. COMMISSION RECOMMENDATIONS: The Water Utility Commission respectfully recommends approval of the proposed fees as detailed in Amended Exhibit"A". STAFF RECOMMENDATIONS: Staff concurs with the Water Utility Commission recommendation. ATTACHMENTS: 1. Resolution No. (R) 03-30 Providing Notice of Intent to adopt and implement fees for New Development Plan Review, Construction Inspection and Increasing the Hydrant Meter Deposit. SUGGESTED MOTION: I move to approve Resolution No. (R) 03-30 Providing Notice of Intent to adopt and implement fees for New Development Plan Review, Construction Inspection and Increasing the Hydrant Meter Deposit as detailed in Amended Exhibit "A". Or I move to TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 2 OF 2 Engineering Divi .:n rkdiiutustrator Water Utility Director (.9.11441 Town Manager RESOLUTION NO. (R) 03- 30 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, PIMA COUNTY, ARIZONA PROVIDING NOTICE OF INTENT TO ADOPT AND IMPLEMENT FEES FOR NEW DEVELOPMENT PLAN REVIEW AND CONSTRUCTION INSPECTION AND INCREASING THE HYDRANT METER DEPOSIT. WHEREAS, the Town of Oro Valley has the requisite statutory authority to acquire, own and maintain a water utility for the benefit of the landowners within and without the Town's boundaries pursuant to the provision of Arizona Revised Statute 9-511.01 et. Seq.; and WHEREAS, the Town of Oro Valley is a political subdivision of the State of Arizona and pursuant to Article 13, Section 7 of the Arizona Constitution, is vested with all rights, privileges, benefits, and is entitled to the immunities and exemptions granted municipalities and political subdivisions under the Constitution and laws of the State of Arizona and the United States; and WHEREAS, the Town of Oro valley now finds it necessary to consider adopting and implementing fees for New Development Plan Review and Construction Inspection and increasing the Hydrant Meter Deposit pursuant to Arizona Revised Statute 9-511.01; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY,ARIZONA: 1. That Notice of Intent to adopt and implement fees for New Development Plan Review and Construction Inspection and increasing the Hydrant Meter Deposit is hereby given. 2. That not less than twenty (20) days prior to the public hearing, the Town of Oro Valley shall cause to be published one time in a newspaper of general circulation within the Town's boundaries, a Notice of Intention showing the date, time and place of hearing. 3. That a public hearing be held on the proposed fees at a regular meeting of the Mayor and Council at 7:00 PM on Wednesday, May 21, 2003 in the Council Chambers of the Town of Oro Valley, Town Hall, 11000 N. La Canada Drive, Oro Valley,Arizona. 4. That Exhibit"A"attached hereto is made available to the public in the office of the Town Clerk for review and comment for thirty(30) days prior to the public hearing. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 16th day of April , 2003. TOWN OF ORO VALLEY Paul H. Loomis, Mayor ATTEST: Kathryn Cuvelier, Town Clerk APPROVED AS TO FORM: Town Attorney AMENDED EXHIBIT "A" Oro Valley Water Utility Report for Proposed Implementation and/or Increase in Rates, Fees & Charges April 16, 2003 Contents: Page 1 Rate Schedule Page 2 New Development Construction Inspection Fees Page 3 New Development Hydraulic Review Fees Page 4 New Development Design Review Fees Page 5 Increased Hydrant Meter Deposit ORO VALLEY WATER UTILITY RATE SCHEDULE SERVICE FEES AND CHARGES PROPOSED NEW DEVELOPMENT CONSTRUCTION INSPECTION FEES Length of Water Main Proposed (in feet) Fee 0—500 $ 365.00 501-1000 $ 585.00 1001-1500 $ 805.00 1501-2000 $1,025.00 2001-2500 $1,245.00 2501-3000 $1,465.00 3001-3500 $1,685.00 3501-4000 $1,905.00 4001-4500 $2,125.00 4501-5000 $2,345.00 Repeat Pressure Test $60.00 per test Repeat Bacteria Test $75.00 per test Fees to be collected prior to project acceptance. PROPOSED NEW DEVELOPMENT HYDRAULIC& DESIGN REVIEW FEES Proposed New Development Proposed New Development Hydraulic Review Fees Design Review Fees Base Sheet $155.00 $260.00 Each Additional Sheet $ 25.00 $ 15.00 Fees include 2 hydraulic reviews and 2 design reviews. Additional reviews to be$85.00 per review. Fees to be collected prior to receipt of approved plans. HYDRANT METER DEPOSIT Existing Deposit Proposed Deposit Hydrant Meter Deposit $750.00 $1,200.00 1 ORO VALLEY WATER UTILITY SERVICE FEES AND CHARGES SUPPORTING DOCUMENTATION FOR: NEW DEVELOPMENT CONSTRUCTION INSPECTION FEES The Oro Valley Water Utility recommends establishing a fee to recover the personnel costs to provide new development construction inspection. The utility employs two full time construction inspectors to monitor the installation of water lines installed by and for developers to provide water service throughout their development projects. Other costs are incurred for assistance from a Utility Service Operator III and administrative support from the Senior Civil Engineering Technician and the Water Utility Director. The utility would also include the pressure testing costs and the laboratory cost to perform bacteria testing on the water lines prior to connecting the new facilities to the existing water distribution system. Establishment of the new development construction inspection fee is in keeping with the Town's policy that "new development pays for itself'. The proposed fees were derived by using current wages plus a 3% allowance for COLA and merit increases in FY 2003-2004 and a benefit factor of 30%. The construction inspectors average 8.25 hours inspecting a 500 foot section of water main. The Utility Service Operator III averages 4.50 hours per project assisting with the connection of the new mains to the existing system. The Senior Civil Engineering Technician provides operational support of approximately .75 hours per project and the Utility Director provides administrative support of approximately .50 hours per project. The laboratory costs are actual costs incurred for testing. The following table illustrates how costs will be recovered: PROPOSED NEW DEVELOPMENT CONSTRUCTION INSPECTION FEES Length Constr. Sr. Civil Util. Svc. Utility Lab Of Water Inspector Eng.Tech. Op.III Director Cost Total Proposed Main $24.46/Hr $24.46/Hr. $21.87/Hr. $61.02/Hr. $18.00/Test Cost Fee (in feet) 0- 500 $201.80 $18.35 $98.42 $30.51 $18.00 $367.08 $365.00 501-1000 $403.59 $18.35 $98.42 $30.51 $36.00 $586.87 $585.00 1001-1500 $605.39 $18.35 $98.42 $30.51 $54.00 $806.67 $805.00 1501-2000 $807.18 $18.35 $98.42 $30.51 $72.00 $1026.46 $1025.00 2001-2500 $1008.98 $18.35 $98.42 $30.51 $90.00 $1246.26 $1245.00 2501-3000 $1210.77 $18.35 $98.42 $30.51 $108.00 $1466.05 $1465.00 3001-3500 $1412.57 $18.35 $98.42 $30.51 $126.00 $1685.85 $1685.00 3501-4000 $1614.36 $18.35 $98.42 $30.51 $144.00 $1905.64 $1905.00 4001-4500 $1816.16 $18.35 $98.42 $30.51 $162.00 $2125.44 $2125.00 4501-5000 $2017.95 $18.35 $98.42 $30.51 $180.00 $2345.23 $2345.00 Proposed fee for repeat pressure tests: $60.00 per test (Const. Insp. 2.50 hrs. @ $24.46/hr. = $61.15) Proposed fee for repeat bacteria tests: $75.00 per test (Const. Insp. 2.25 hrs. @ $24.46/hr. + $18.00 lab= $73.04) All proposed fees to be collected prior to project acceptance. 2 ORO VALLEY WATER UTILITY SERVICE FEES AND CHARGES SUPPORTING DOCUMENTATION FOR: NEW DEVELOPMENT HYDRAULIC REVIEW FEES The Oro Valley Water Utility recommends establishing a fee to recover the personnel costs to provide new development plan review. The utility reviews new development plans prior to a developer constructing water lines for their project. There are two components to new development plan review. The utility performs a hydraulic review, which includes computer modeling, to determine if the proposed project can be adequately served by the utility. After the construction plans are completed, they are presented to the utility for design review to insure that the proposed project will be constructed pursuant to the utility's specifications. Establishment of the new development plan review fees is in keeping with the Town's policy that "new development pays for itself'. The hydraulic review and the design review are proposed to have two separate fee schedules since the two reviews can be performed at different times. The proposed fees were derived by using current wages plus a 3% allowance for COLA and merit increases in FY 2003-2004 and a benefit factor of 30%. The hydraulic review is performed by the Engineering Division Administrator who averages .50 hours per project and the Senior Civil Engineering Technician whose time varies depending on the number of sheets contained in the set of plans. The proposed fees for hydraulic plans include two reviews. The following table illustrates how costs will be recovered: NEW DEVELOPMENT HYDRAULIC REVIEW FEES Sr. Civil Eng.Div. Eng.Tech. Admin. Total Proposed $24.46/Hr. $41.16/Hr. Cost Fee 1 Sheet $134.53 $20.58 $155.11 $155.00 2 Sheets $158.99 $20.58 $179.57 $180.00 3 Sheets $183.45 $20.58 $204.03 $205.00 4 Sheets $207.91 $20.58 $228.49 $230.00 Proposed fee for more than 2 reviews: $85.00 per additional review Proposed fees to be collected prior to receipt of approved plans. 3 ORO VALLEY WATER UTILITY SERVICE FEES AND CHARGES SUPPORTING DOCUMENTATION FOR: NEW DEVELOPMENT DESIGN REVIEW FEES The design or construction review is performed by the Engineering Division Administrator who averages 1.0 hour per project and the Senior Civil Engineering Technician whose time varies depending on the number of sheets contained in the set of plans. Additionally the Water Operations Superintendent averages approximately 1.0 hour to review the plans and the Utility Director averages .50 hours to perform the final review and approval. The Engineering Aide spends 2.0 hours preparing the Line Extension Agreement for each project. The proposed fees for design plans include two reviews. The following table illustrates how costs will be recovered: NEW DEVELOPMENT DESIGN REVIEW FEES Sr. Civil Eng.Div. Engineer. Water Ops Utility Eng.Tech. Admin. Aide Supt. Director Total Proposed $24.46/Hr $41.16/Hr $20.90/Hr $37.90/Hr. $61.02/Hr. Cost Fee 1 Sheet $110.07 _ $41.16 $41.80 $37.90 $30.51 $261.44 $260.00 2 Sheets $122.30 $41.16 $41.80 $37.90 $30.51 $273.67 $275.00 3 Sheets $134.53 $41.16 $41.80 $37.90 $30.51 $285.90 $285.00 4 Sheets $146.76 $41.16 $41.80 $37.90 $30.51 $298.13 $300.00 Proposed fee for more than 2 reviews: $85.00 per additional review Proposed fees to be collected prior to receipt of approved plans. 4 ORO VALLEY WATER UTILITY SERVICE FEES AND CHARGES SUPPORTING DOCUMENTATION FOR: HYDRANT METER DEPOSIT The Oro Valley Water Utility recommends increasing the amount of the Hydrant Meter Deposit. The existing deposit is not sufficient to recover the utility's cost to replace a lost or broken hydrant meter. The Hydrant Meter Deposit is paid by the contractor/developer upon application for a hydrant meter. The deposit accrues interest at a rate of 5% per year. Refund of the deposit is predicated on the return of the hydrant meter in satisfactory condition and payment of the final water bill. The utility's cost to purchase a hydrant meter: $1,184.68 Existing Hydrant Meter Deposit: $ 750.00 Proposed Hydrant Meter Deposit: $1,200.00 5 TOWN OF ORO VALLEY ,E COUNCIL COMMUNICATION MEETING DATE: April 16, 2003 TO: HONORABLE MAYOR& COUNCIL FROM: David Ruiz, Engineering Division Administrator SUBJECT: Resolution No. (R) 03-30 Providing Notice of Intent to adopt and implement fees • for New Development Plan Review, Construction Inspection and Increasing the Hydrant Meter Deposit. SUMMARY: Currently the Water Utility does not assess New Development fees for plan review or construction inspection services. Other municipalities assess these fees to recover labor costs to perform this work. In calendar year 2002, the Water Utility reviewed plans and inspected the construction of 36 new developments. The estimated cost of performing those services was $57,600.00. The Water Utility is recommending the approval and implementation of subject fees as shown on the attachments. These fees would be new to the Town and will provide a revenue source that will offset Water Utility personnel labor costs and help minimize future rate increases. The adoption of these fees is in keeping with the Town's policy that "growth pays for itself'. Additionally, staff is recommending an increase in the amount of the Hydrant Meter Deposit. The existing deposit is not sufficient to recover the utility's cost to replace a lost or damaged hydrant meter. All of the above referenced fees were brought before the Water Utility Commission on April 14, 2003. The Commission voted to forward the fees to the Town Council with a recommendation for approval. FISCAL IMPACT: The proposed fees would allow the Water Utility to recover O&M costs incurred for New Development plan review, construction inspection services and replacement of damaged hydrant meters. ATTACHMENTS: Resolution No. (R) 03-30 Providing Notice of Intent to adopt and implement fees for New Development Plan Review, Construction Inspection and Increasing the Hydrant Meter Deposit.. RECOMMENDATIONS Staff respectfully recommends approval of Resolution No. (R) 03- 30 Providing Notice of Intent to adopt and implement fees for New Development Plan Review, Construction Inspection and Increasing the Hydrant Meter Deposit. SUGGESTED MOTION: The Town Council may wish to consider one of the following motions: I move to approve Resolution (R) 03-30 Providing Notice of Intent to adopt and implement fees for New Development Plan Review, Construction Inspection and Increasing the Hydrant Meter Deposit. OR TOWN OF ORO VALLEY TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 2 of 2 I move to L(14: Engineering Divi • n Administrator ,d.,,,L...--- ..0. Water Utility D rector Town anager RESOLUTION NO. (R) 03- 30 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, PIMA COUNTY, ARIZONA PROVIDING NOTICE OF INTENT TO ADOPT AND IMPLEMENT FEES FOR NEW DEVELOPMENT PLAN REVIEW AND CONSTRUCTION INSPECTION AND INCREASING THE HYDRANT METER DEPOSIT. WHEREAS,the Town of Oro Valley has the requisite statutory authority to acquire, own and maintain a water utility for the benefit of the landowners within and without the Town's boundaries pursuant to the provision of Arizona Revised Statute 9-511.01 et. Seq.; and WHEREAS, the Town of Oro Valley is a political subdivision of the State of Arizona and pursuant to Article 13, Section 7 of the Arizona Constitution, is vested with all rights, privileges, benefits, and is entitled to the immunities and exemptions granted municipalities and political subdivisions under the Constitution and laws of the State of Arizona and the United States; and WHEREAS, the Town of Oro valley now finds it necessary to consider adopting and implementing fees for New Development Plan Review and Construction Inspection and increasing the Hydrant Meter Deposit pursuant to Arizona Revised Statute 9-511.01; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: 1. That Notice of Intent to adopt and implement fees for New Development Plan Review and Construction Inspection and increasing the Hydrant Meter Deposit is hereby given. 2. That not less than twenty (20) days prior to the public hearing, the Town of Oro Valley shall cause to be published one time in a newspaper of general circulation within the Town's boundaries, a Notice of Intention showing the date, time and place of hearing. 3. That a public hearing be held on the proposed fees at a regular meeting of the Mayor and Council at 7:00 PM on Wednesday, May 21, 2003 in the Council Chambers of the Town of Oro Valley, Town Hall, 11000 N. La Canada Drive, Oro Valley, Arizona. 4. That Exhibit"A" attached hereto is made available to the public in the office of the Town Clerk for review and comment for thirty(30)days prior to the public hearing. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 16TH day of APRIL , 2003. TOWN OF ORO VALLEY Paul H. Loomis, Mayor ATTEST: Kathryn Cuvelier,Town Clerk APPROVED AS TO FORM: Town Attorney EXHIBIT "A" Oro Valley Water Utility Report for Proposed Implementation and/or Increase in Rates, Fees & Charges April 16, 2003 Contents: Page 1 New Development Plan Review Fees Page 2 New Development Construction Inspection Fees Page 3 Hydrant Meter Deposit ORO VALLEY WATER UTILITY SERVICE FEES AND CHARGES for NEW DEVELOPMENT PLAN REVIEW FEES The Oro Valley Water Utility recommends establishing a fee to recover the personnel costs to provide new development plan review. There are two components to new development plan review. The hydraulic review, which includes computer modeling, determines if the proposed project can be adequately served by the utility. The design review insures the proposed project will be constructed pursuant to the utility's standards and specifications. The hydraulic review and the design review are proposed to have two separate fee schedules since the two reviews can be performed at different times. The proposed fees were derived by using current wages plus a 3% allowance for COLA and merit increases in FY 2003-2004 and a benefit factor of 30%. The proposed fee for hydraulic review includes two separate reviews. The following table itemizes the costs to be recovered: PROPOSED NEW DEVELOPMENT HYDRAULIC REVIEW FEES Sr. Civil Eng. Div. Eng. Tech. Admin. Total Proposed $24.46/Hr. $41.16/Hr. Cost Fee 1 Sheet $134.53 $20.58 $155.11 $155.00 2 Sheets $158.99 $20.58 $179.57 $180.00 3 Sheets $183.45 $20.58 $204.03 $205.00 4 Sheets $207.91 $20.58 $228.49 $230.00 Proposed fee for more than 2 reviews: $85.00 per additional review (Proposed fees to be collected prior to receipt of approved plans) The proposed fee for design review includes two separate reviews. The following table itemizes the costs to be recovered: PROPOSED NEW DEVELOPMENT DESIGN REVIEW FEES Sr. Civil Eng. Div. Engineer. Water Ops Utility Eng. Tech. Admin. Aide Supt. Director Total Proposed $24.46/Hr $41.16/Hr $20.90/Hr $37.90/Hr. $61.02/Hr. Cost Fee 1 Sheet $110.07 $41.16 $41.80 $37.90 $30.51 $261.44 $260.00 2 Sheets $122.30 $41.16 $41.80 $37.90 $30.51 $273.67 $275.00 3 Sheets $134.53 $41.16 $41.80 $37.90 $30.51 $285.90 $285.00 4 Sheets $146.76 $41.16 $41.80 $37.90 $30.51 $298.13 $300.00 Proposed fee for more than 2 reviews: $85.00 per additional review (Proposed fees to be collected prior to receipt of approved plans) 1 ORO VALLEY WATER UTILITY SERVICE FEES AND CHARGES for NEW DEVELOPMENT CONSTRUCTION INSPECTION FEES The Oro Valley Water Utility recommends establishing a fee to recover the personnel costs to provide new development construction inspection. The proposed fees were derived by using current wages plus a 3% allowance for COLA and merit increases in FY 2003-2004 and a benefit factor of 30%. The lab cost for the required bacteria test is the actual cost incurred for testing. The following table itemizes the costs to be recovered: PROPOSED NEW DEVELOPMENT CONSTRUCTION INSPECTION FEES Length Constr. Sr. Civil Util. Svc. Utility Lab Of Water Inspector Eng. Tech. Op.III Director Cost Total Proposed Main $24.46/Hr $24.46/Hr. $21.87/Hr. $61.02/Hr. $18.00/Test Cost Fee (in feet) 0-500 $201.80 $18.35 $98.42 $30.51 $18.00 $367.08 $365.00 501-1000 $403.59 $18.35 $98.42 $30.51 $36.00 $586.87 $585.00 1001-1500 $605.39 $18.35 $98.42 $30.51 $54.00 _ $806.67 $805.00 1501-2000 $807.18 $18.35 $98.42 $30.51 $72.00 $1026.46 $1025.00 2001-2500 $1008.98 $18.35 $98.42 $30.51 $90.00 $1246.26 $1245.00 2501-3000 $1210.77 $18.35 $98.42 $30.51 $108.00 $1466.05 $1465.00 3001-3500 $1412.57 $18.35 $98.42 + $30.51 $126.00 $1685.85 $1685.00 3501-4000 $1614.36 $18.35 $98.42 $30.51 $144.00 $1905.64 $1905.00 4001-4500 $1816.16 $18.35 $98.42 $30.51 $162.00 $2125.44 $2125.00 4501-5000 $2017.95 $18.35 $98.42 $30.51 $180.00 _ $2345.23 $2345.00 Proposed fee for repeat pressure tests: $60.00 per test (Const. Insp. 2.50 hrs. @ $24.46/hr. = $61.15) Proposed fee for repeat bacteria tests: $75.00 per test (Const. Insp. 2.25 hrs. @ $24.46/hr. + $18.00 lab = $73.04) (All proposed fees to be collected prior to project acceptance) 2 ORO VALLEY WATER UTILITY SERVICE FEES AND CHARGES HYDRANT METER DEPOSIT The Oro Valley Water Utility recommends increasing the amount of the Hydrant Meter Deposit. The existing deposit is not sufficient to recover the utility's cost to replace a lost or broken hydrant meter. The Hydrant Meter Deposit is paid by the contractor/developer upon application for a hydrant meter. The deposit accrues interest at a rate of 5% per year. Refund of the deposit is predicated on the return of the hydrant meter in satisfactory condition and payment of the final water bill. The utility's cost to purchase a hydrant meter: $1,184.68 Existing Hydrant Meter Deposit: $ 750.00 Proposed Hydrant Meter Deposit: $1,200.00 3 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: April 16, 2003 TO: HONORABLE MAYOR & COUNCIL FROM: Steven Faaborg, Senior Civil Engineering Technician SUBJECT: Resolution (R)03-31, A resolution of the Mayor and Council of the Town of Oro Valley, Arizona, accepting the Dedication Deed from Tangerine Limited Partnership for an approximately 15 acre parcel in the southwest one-quarter of Section 35, Township 11 South, Range 13 East, Pima County, Arizona SUMMARY: The Town of Oro Valley Department of Public Works is developing plans to extend La Canada Drive north from Tangerine Road to meet Moore Road. In order to accomplish this extension it will be necessary to acquire rights-of-way along the route. The Town has purchased one property (known as the Alden property) for this purpose. This Dedication Deed from Tangerine Limited Partners transfers to the Town a parcel immediately south of the Alden property. Dedication of this property to the Town was one of the conditions required for the re-zoning of the subdivision known as Vistoso Gateway. FISCAL IMPACT: $10.00 and other valuable considerations. RECOMMENDATIONS: The Oro Valley Department of Public Works recommends the approval of this resolution. ATTACHMENTS: 1. Resolution (R)03- 31 2. Dedication Deed. 3. Legal description of parcel to be dedicated. 4. Location map. SUGGESTED MOTION: one of the following The Council may wish to consider motions: I move to approve the resolution accepting the Dedication Deed from Tangerine Limited Partnershipfor an approximately 15 acre parcel in the southwest one-quarter of Section pp y 35, Township 11 South, Range 13 East, Pima County, Arizona OR I move to deny the resolution accepting the Dedication Deed from Tangerine Limited Partnership an for approximately 15 acre parcel in the southwest one-quarter of Section pp 35, Township 11 South, Range 13 East, Pima County, Arizona Lu -� William A. Jansen, To n ng ineer `4 Chuck Swe t, Town Manager RESOLUTION NO. (R)03- 31 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, ACCEPTING THE DEDICATION DEED FROM TANGERINE LIMITED PARTNERSHIP FOR AN APPROXIMATELY 15 ACRE PARCEL IN THE SOUTHWEST ONE-QUARTER OF SECTION 35, TOWNSHIP 11 SOUTH, RANGE 13 EAST, PIMA COUNTY, ARIZONA. WHEREAS, the Town of Oro Valley intends to extend La Canada Drive northward from its present terminus at Tangerine Road, and WHEREAS, that extension will necessitate the acquisition of right-of-way along the proposed route; and WHEREAS, Tangerine Limited Partnership has prepared a Dedication Deed for a portion of that proposed right-of-way; NOW THEREFORE BE IT RESOLVED by the Mayor and Town Council of the Town of Oro Valley, Arizona: That the Town of Oro Valley accept from Tangerine Limited Partnership the Dedication Deed for an approximately 15 acrep arcel in the southwest one-quarter of Section 35, Township 11 South, Range 13 East, Gila & Salt River Meridian, Pima County, Arizona. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 1 iday of APRIL , 2003. TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor Date ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Town Attorney Date Date • Recording Requested by: Donald E. Anderson, Esq. Anderson, Brody, Levinson, Weiser & Horwitz, P.A. 4600 East Shea Boulevard Phoenix, AZ 85028-3041 602-234-0563 DEDICATION DEED KNOW ALL MEN BY THESE PRESENTS: THAT TANGERINE LIMITED PARTNERSHIP,an Arizona limited partnership, ("GRANTOR") for the consideration of TEN AND NO/100 DOLLARS,and other valuable considerations,does hereby convey and dedicate to THE TOWN OF ORO VALLEY, Oro Valley, Arizona("GRANTEE") all of GRANTOR's right, title and interest in and to the real property situated in Mari-min County, Arizona: Pima See Exhibit A attached hereto and made a part hereof by this reference. to have and to hold the same, together with all and singular the rights and appurtenances thereto in anywise belonging unto GRANTEE, its successors and assigns forever. SUBJECT TO: Existing taxes, assessments, liens, encumbranes, covenants, conditions, restrictions, rights of way and easements of record and those things which a survey of the property and a physical inspection of the property would show And the GRANTOR binds itself and its successors to warrant the title against its acts and none other, subject to the matters above set forth. GRANTOR has executed this Dedication Deed this (3ekayIN WITNESS WHEREOF,the of February, 2003. "GRANTOR" TANGERINE LIMITED PARTNERSHIP,an Arizona limited partnership icet,/4 tia,t) 7' By . Robert Ivr Sioles Its: General Partner Mk B t / Jay B. Denniston ilk-general Partner ACCEPTED BY: TOWN OF ORO VALLEY By Its: STATE OF ARIZONA ) ) ss. COUNTY OF MARICOPA ) The undersigned Notary Public hereby certifies that Robert M. Sioles,known to me to be the person described in and who executed the foregoing instrument, appeared before me this day in person and acknowledged that he executed the instrument as his free and voluntary act,for the uses and purposes therein stated. r GIVEN under my hand and official seal this I day of February, 2003. 41 i I or A di ow—cl I A LAC\ AL_ Notar ' •lic My Commission Expires: ✓ rr. t3Ef'6IA�SEAL i 6- REBEKAH K.KENSER I-9 U ,= NOTARY PUBUGARIZONA 1 'a ,s+ MARICOPA COUNTY 1 1 My Commission Expires May 29,2006 2 r STATE OF ARIZONA ) ) ss. COUNTY OF MARICOPA ) The undersigned NotaryPublic hereby certifies that Jay B.Denniston,known to me to be the g person described in and who executed the foregoing instrument, appeared before me this day in person and acknowledged that he executed the instrument as his free and voluntary act,for the uses and purposes therein stated. official seal this dayof February,GIVEN under my hand and 2003. _ 411 4111p Notary 'ublic My Commission Expires: OF CIALSE;l. REBEKAH K.KENSER 1 NOTARY PUBUi-ARIZONA MARCOr A C'O;.1;V1Y9,1 * 291 My Commission Ex,iris APo 297220\5357.45297 3 January 21, 2003 EXHIBIT A LEGAL DESCRIPTION portion of the Southwest one quarter of Section 35, Township 11 South, Range 13 East, Gila& A Salt River Meridian, Pima County, Arizona, more particularly described as follows; All of the West one half of the West one half of the Southwest one quarter of said Section 35; EXCEPT the North one half of the West one half of the Northwest one quarter of said Southwest one quarter; EXCEPT all of that portion of the West one half of the West one half of said Southwest one quarter lying East of the following described line; BEGINNING at the Southeast corner of the aforementioned North one half of the West one half of the Northwest one quarter of said Southwest one quarter, said point also being the Southeast corner of thatp articular parcel as described in Docket 11240, Page 1806, Records of Pima County Arizona; THENCE S 00°32'57" E, a distance of 100.00 feet; THENCE S 41°53'20" W, a distance of 110.02 feet; THENCE S 05°48'39" E, a distance of 249.03 feet; THENCE S 33°44'54" W, a distance of 557.08 feet; THENCE S 00°11'40" E, a distance of 330.05 feet; THENCE S 38°39'22" W, a distance of 204.03 feet; THENCE S 21°02'00" W, a distance of 443.19 feet to a point on the West line of the aforementioned Southwest one quarter of Section 35 and THE POINT OF TERMINUS. The herein described portion having an area of 637,981 square feet(14.65 acres), more or less. SEE ATTACHED EXHIBIT B so LAND 4, ,\`F l4- G- & e298814t? ``�- STEPHEN W \ n: McLAIN S� \I OV/ lb._ 'vned_ .,‘,,. Stephen W. McLain R.L.S. C:\jobs\206\legals\e_line.rtf - 1 - N 89'20'22" E _ 1318.87'_ ______ 7 WEST 1/4 7 659.56' CORNER , I • l � N. I/2, W. i/2 � NW 1/4 N S.W. 1/4 zi lw o1 (DKT. I t 240, PG. 1806) P.O.B. o 0 w c2.1 -7 -----C- --- 7- --\--- � ` S 00'32'57" E 5:2. � \ ��\\ \\\�� 100.00' m S 41'53'20" W `� \\\\ \\. I 110.02' J4. 5ACRS. 1 '� \ \ S 05'48'39" E \\\\\ 249.03' \ \ \ \ i r\ \ \ \ , I X\ \ \ ,‘0; ' 1 So° \ '4) h 1 u4 \ \ c') \ \-\ \ i\ \ \ 11) I\ \ \W o w , \ o , NUl. 0-4 � � 11\) N m CY) W 00 cp Co I S 38'39'22" W � 204.03' i (\, P.O.T. cr) 1---- 190.03' S.W. SECTION L - - S __ _ _____ 1 __I $9•23'35" W 1318.72' CORNER WEST 1 /2 OTHE SOUThW3T 1 /4 SECTION 35, T I I 5, R 13 E, G. S.R.M. SCALE: 1"= 300' Stephen W.McLain R.L.S. P.O.Box 41503 Tucson,Arizona 85717 520-240-6411 r*frall*P1 z 94, 411P III '4 filiP 111.1/it, st, -1/ v..1110sk IN- I 411 • co AIMIA/ab/ o (i) 0 a� co c.i L° LLI2 U a U N I I� 0 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: April 16, 2003 TO: HONORABLE MAYOR& COUNCIL FROM: Jose N. Rodriguez, P.E., Project Manager/Civil Engineer SUBJECT: Resolution (R) 03-33 Acceptance of bid and award of contract for the Glover Road Pedestrian Path:: La Cholla to Wilson School, Project No. OV 30 02/03 02 SUMMARY: This project involves the construction of a pedestrian path along the south side of Glover Road between La Cholla Blvd. to Wilson School. The scope of work includes extruded curb, asphalt concrete, aggregate base course, hand rail, delineator post, pavement markings,traffic signage, and other incidental work. The routine maintenance will be provided by the Amphi School District since the path will be constructed within the school's property. Town Council approved an IGA between the Amphi School District and the Town of Oro Valley splitting the cost of the construction of the Pedestrian Path on Glover Road: Amphi 30% and the Town of Oro Valley 70%. In response to the advertisement for bids, the Town received five bid proposals. The bid proposals were opened by Town staff at 2:00 P.M. Friday, April 4, 2003. The following is a summary of the bids received along with the engineer's estimate: 1. Pima Paving, Inc.: $53,975.69 2. NAC Construction: $58,990.00 3. Falcone Brothers &Associates, Inc. $69,394.50 4. Southern Arizona Paving: $69,394.50 5. West Point Contractors $71,558.50 Engineer's Estimate: $70,296.00 TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 3 ATTACHMENTS: Resolution(R) 03-33 FISCAL IMPACT: Funding for this project is available from the FY 02/03 Town Impact Fees for Bike and Pedestrian Budget Items Funding Summary: Fiscal year 02/03 $300,000 Naranj a Separate Path(construction) -$224,796 Pedestrian Path- Glover Road (70% of cost) - $ 37,782.98 Balance $ 37,421.02 RECOMMENDATION: Public Works staff recommends the awarding of this contract to Pima Paving, Inc. through the adoption of the attached resolution. SUGGESTED MOTION: The Council may wish to consider one of the following motions: I move to approve Resolution(R) 03 -33 OR I move to deny Resolution(R) 03 -33 / i il-j‘. - c---____::„..„ Paul K.Nzomo,P.E., Engineering Div. Manager ‘)\--,---------. 1‘) t:kt-t-,,L., William A. Jansen,P.E., T o Engineer / ' / Chuck Sweet, own Manager RESOLUTION NO. (R) 03- 3 3 A RESOLUTION OF THE MAYOR AND COUNCIL OF '1'H. TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING THE MAYOR TO ACCEPT THE BID AND APPROVE THE CONTRACT WITH PIMA PAVING, INC. FOR TIM E GLOVER ROAD PEDESTRIAN PATH: LA CHOLLA BLVD TO THE WILSON SCHOOL,PROJECT NO. OV 30 02/03 02 WHEREAS, the IGA between the Town of Oro Valley and Amphi School District to construct a pedestrian path along Glover Road between La Cholla Blvd. to Wilson School will provide a safe walking area for students and parents to traverse from La Cholla Blvd. to the Wilson School. WHEREAS, the Town Council deems it necessary, in the interest of providing for the health, safety, and welfare of the citizens of Oro Valley, to authorize the Mayor to contract with Pima Paving, Inc. in order to construct a pedestrian path along Glover Road between La Cholla Blvd. to Wilson School '1'HEEREFORE, BE IT RESOLVED, BY THE MAYOR AND THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY,ARIZONA: Authorizing the Mayor to accept the bid and award a contract with Pima Paving, Inc. in order to construct a pedestrian path along Glover Road between la Cholla Blvd. and Wilson School PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 16Ty of APRIL , 2003. TOWN OF ORO VALLEY,ARIZONA Paul H. Loomis,Mayor ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Dan Dudley, Town Attorney Date Date r_.........v 1 i TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: April 16, 2003 TO: HONORABLE MAYOR AND COUNCIL FROM: Jeff Grant, Human Resources Director SUBJECT: Resolution No. (R)03-34 , approving a contract with Public Sector Personnel Consultants for a compensation and benefits study in the amount of$43,500. SUMMARY: Pursuant to previous meetings on this subject, a contract was negotiated with PSPC that addresses the concerns of the Town Council relating to PSPC attaining Town Council approval prior to communicating the Study results with Town employees. FISCAL IMPACT: As communicated earlier, the cost of the study, as proposed is $43,500. SUGGESTED MOTIONS: I move to approve the adoption of Resolution (R)03- 34 , approving the contract with Public Sector Personnel Consultants for a compensation and benefits study at a cost of$43,500, and amending the General Fund Budget to provide funding from the General Fund contingency. Or, I move to approve the adoption of Resolution NO. (R)03-34 , approving the contract with Public Sector Personnel Consultant for a compensation and benefits study with the following modifications..... Or, I move to deny the approval of Resolution (R)03-34 . IP , , k"(t Jeff Gran Human Resources Director .1111111, -.41 Al(AhAtak 4 A A_if -/ Chuck Sweet, To Manager RESOLUTION NO. (R) 03 - 34 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA APPROVING A CONSULTING AGREEMENT WITH PUBLIC SECTOR PERSONNEL CONSULTANTS FOR THE COMPLETION OF A COMPENSATION AND BENEFITS STUDY FOR THE TOWN OF ORO VALLEY. WHEREAS the Town of Oro Valley implemented the current Classification and Compensation plan in 1993, and has maintained the plan annually since 1993 without reliance on external consultants; and WHEREAS, it is deemed in the best interest of the Town of Oro Valley to ensure that the Town of Oro Valley Classification and Compensation plan is consistent with best practices; and WHEREAS, it is deemed in the best interests of the Town of Oro Valley and its employees to ensure that the Compensation Plan is competitive when compared with other similar jurisdictions within the State of Arizona; NOW,THEREFORE, BE IT RESOLVED by the Mayor and Town Council of the Town of Oro Valley that a consulting agreement with Public Sector Personnel Consultants for a compensation and Benefits Study is approved to be completed by July 16, 2003, with a cost not to exceed $43,500. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 16TH day of APRIL , 2003. TOWN OF ORO VALLEY Paul H. Loomis, Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Tobin Sidles, Acting Town Attorney 0-"LE /41„, /):9 L>0„i ir/ km* ,r 10:=1,1,408,-...-A. Li AI D E ,, TOWN OF ORO VALLEY 11,000 N La Canada Drive ORO VALLEY, AZ 85737 (520) 229-4700 CONTRACT AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES kiarre# PROJECT TITLE: This contract is made and entered into by and between the Town of Oro Valley, a municipal Corporation (the "Town") and_Public Sector Personnel Consultants_(the "Consultant"). WITNESSETH: WHEREAS, the Mayor and Town Council/Town Manager of the Town of Oro Valley are authorized and empowered by the revisions of the Town Code to execute contracts for Professional Services. NOW THEREFORE, for and in consideration of the mutual covenants and conditions hereinafter contained, it is agreed by and between the Town and the Consultant as follows: SECTION I—DESCRIPTION OF PROJECT This project: See Exhibit A.attached. SECTION II—SCOPE OF SERVICES See attached scope of work from_Public Sector Personnel Consultants_ (Consultant) dated_January 3, 2003_ . SECTION III—PAYMENT SCHEDULE For services described in Section II of this Agreement, the Town shall pay the Engineering fee as negotiated for ($ ). Payment shall be made monthly on the basis of progress reports to be established. Consultant must provide a clear, detailed invoice reflecting items being billed for, a summary sheet showing percentage of work completed to date, amount/percent billed to date and current 1 status of all tasks within the project with backup support documentation. Work schedule updates will be included in the monthly progress payment reports. SECTION IV—PERIOD OF SERVICE Following receipt of a Notice to Proceed with the work, the Consultant shall complete all services described in Section II by July 16, 2003_(completion date). In the event delays are experienced beyond the control of the Consultant, the completion date may be extended by mutual agreement between the Town and the Consultant. SECTION V—APPROVALS All work shall be subject to approval by the Human Resources Director and the Town Manager. Consultant agrees to exercise the skill and care which would be exercised by professional consultants performing similar services at the time and in the locality. If failure to meet these standards results in faulty work, Consultant shall undertake at its own expense the corrective adjustments or modifications. SECTION VI—REPORTING Periodic written reports, together with updated work schedules, will be made by the Consultant in the format prescribed by the Town. These reports will be delivered to the Town pursuant to a schedule to be developed following the issuance of the notice to proceed. When requested by the Town, the Consultant will attend Council meetings and provide finished documents including correspondence, supporting charts, graphs, drawings or other materials needed for Council action. SECTION VII—LIABILITY See Attachment A Naar- SECTION VIII—AMENDMENTS Additions to, modifications of or deletions from the project definition/scope of work may be made and the compensation to be paid to the Consultant may be adjusted accordingly by mutual agreement of the contracting parties. It is agreed that no claim for extra work by the Consultant will be allowed by the Town except as provided, nor shall the Consultant do any work not covered by this agreement unless the work is authorized through a Change Order. All • additional work, when authorized by executed Change Order(s), shall be compensated for by a fee as mutually agreed upon by the Town and Consultant. The aggregate total of any Change Order(s) shall not exceed 20% of the original Agreement unless specifically authorized by the Town Council in writing. SECTION IX—TERMINATION The Town and the Consultant agree to the full performance of the covenants in this Agreement, except that the Town reserves the right, at its discretion, to terminate or abandon the service provided for in this Contract or terminate or abandon any portion of the project for which services have been performed by the Consultant as follows: A. In the event that the Town terminates or abandons the services or any part of the services provided, the Town shall notify the Consultant in writing and, immediately after receiving such notice, the Consultant shall discontinue advancing the work under this Contract and shall proceed to close operations. B. Upon termination or abandonment, the Consultant shall deliver to the Town all materials entirely or partially completed. C. The Consultant shall appraise the work he has completed and submit his appraisal to the Town for evaluation. 2 D. The Consultant shall receive as compensation for services performed through the date of such termination or abandonment, a fee for the percentage of work actually completed. This fee shall be a percentage of the Consultant fee described in this Contract under Sections II and III and shall be in the amount mutually agreed to between Consultant and the Town. The Town shall make this final payment within sixty (60) days after the Consultant has delivered the last of the partially completed items. SECTION X—ARBITRATION OF DISPUTES Any dispute arising under this contract that is not settled by the Town and the Consultant may, upon mutual agreement of the parties, be decided by an Arbitration Board composed of a representative of the Town, a representative of the Consultant and a representative mutually acceptable to the Town and the Consultant. The Town, however, reserves its rights as set forth in Arizona Revised Statutes, Title 12. The Consultant shall continue to render all services requested in this Contract without interruption, notwithstanding the provisions of this section. Nothing herein shall be deemed to require arbitration except at the Town's discretion. SECTION XI—OWNERSHIP OF DOCUMENTS All documents and materials which are prepared in the performance of this Contract are to remain the property of the Town. The Consultant shall furnish the Town, upon request, originals or copies of all documents generated pursuant to this project. SECTION XII—NO KICK-BACK CERTIFICATION The Consultant warrants that no person has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee; and that no member of the Town Council or any employee of the Town has an interest, financial or otherwise, in the Consultant firm. For breach or violation of this warranty, the Town shall have the right to annul this Contact without liability or, at its discretion, to deduct from the Contract Price or consideration, the full amount of such commission, percentage, brokerage or contingent fee. SECTION XIII—CONFLICT OF INTEREST This Agreement is subject to the provisions of A.R.S. § 38-511 which provides in pertinent part that the state, its political subdivisions or any department of either may, within three years after its execution, cancel any contract, without penalty or further obligation, made by the state, its political subdivisions, or any of the departments or agencies of either if any person significantly involved in initiating, negotiating, securing, drafting or creating the Agreement on behalf of the state, its political subdivisions or any of the departments or agencies of either is, at any time, while the Agreement or any extension of the Agreement is in effect, an employee or agent of any other party to the Agreement in any capacity or a Contractor to any other party to the Agreement with respect to the subject matter of the Agreement. SECTION XIV—ASSIGNMENT This Contract shall not be assignable except at the written consent of the parties, and it shall extend to and be binding upon the heirs, executors, administrators, successors,and assigns of the parties. The Consultant may assign money due to him under terms of this Contract to a banking or lending institute. The Town shall assist the Consultant in performing the assignment by testifying to the progress of the work as may be required. SECTION XV—APPROVAL OF INTERIM STEPS IN PROJECT The Consultant agrees that prior to implementing any step in the process involving contact with employees of the Town of Oro Valley,the Mayor and Council will have advance opportunity to approve of such contact. 3 • �) IN WITNESS WHEREOF, the parties have hereunto subscribed their names this day of 20 TOWN OF ORO VALLEY: CONSULTANT: By: By: Mayor Principal Date: Date: By: ATTEST: (If Corporation) Town Manager Date: Secretary ATTEST: WITNESS (If individual or Partnership) Town Clerk APPROVED AS TO FORM By: Town Attorney Date: State of Arizona ) ss. County of ) SUBSCRIBED AND SWORN before me this day of ,20 by , who is known to me or has satisfactorily been identified as the President, and by who is known to me or has satisfactorily been identified as the Secretary, both as duly authorized agents to sign on behalf of to bind and obligate the Consultant. Notary My Commission Expires: oak 4 PROPOSAL TO CONDUCT COMPENSATION AND BENEFITS STUDY FOR THE TOWN OF ORO VALLEY JANUARY 2003 PUBLIC SECTOR PERSONNEL CONSULTANTS 4110 N. 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In the real � p P Y . �< our firm does not conduct studies,but provides veys,fiscal impact analysis,our EZ COMPTM, R.- I -a 6 +es�'ham- _ z_ 4''i actual results.We form a partnership with our AEPT'",SNAPTM programs,client staff training,an PL:77. Wi, r" f ,.t client's management and employees to ensure that implementation plan,and comprehensive imple- _; F . f , _ practical results are achieved and successfully mentation support. f '(-. - " `i' ` `'' implemented. We"custom-fit"all of our compensation plan We listen to our clients and understand their designs to each client,and they could in' dude base, 14 ":44,R.,,,.:,•=7.-:-ese o ..d,4,.a3I ,,•�'Y.i°- �- .:,.7.4,-_,,,,-...� ,4 f �- __ � S _w :;-,,r __ needs and objectives.We customize our processes incentives,supplemental,management,executive, 1. ,.. :_ _f , ,.- Y ..,, 4 to the clients environment to ensure that they are skill-based,competency-based,and broadbanding. 01,..i. .S it-,4:1--i sa... ,-�� `` r- ?� , 1 . 'j *= . ' ` ' responsive to their organizational culture and con- Clients can select standard,modified,or completely 42 .. Jam- :� _ r4gift-'0:4 P tribute to their accomplishment of their mission custom-developed job evaluation systems.We guar- , U:C'''PAC'tijit;,,.if4.' •' { g�. and objectives. antee complete client satisfaction and successfultrii ..� - ' - ' . --F=1.-..1W-4; We accomplish results by providing complete implementation. it s ¢_ t r yr r r. ,a _ j r . „turn key„classification,job evaluation,and com- .: fi=r - .,j `' ,.;3 �� } ..ri-, A -t'' pensation plans,including employee communica- , Y -'- \i,,”E'TY•.v‘•!`-*.,:--* 6 .. ._. L,!t•. - •TT 1{'.,'{ ,,,, t-. x. SPECIALISTS I N JOB ANALYSIS, JOB EVALUATION AND COMPENSATION . .,...Vtir G. - lit,..,..., . p, Asir i , - e r iv-- .. 4 4 its,- :41 PUBLIC :- .'.-.4 SECTOR - .K 6 .4;_, Y.,°a PERSONNEL .vs:'�:i s CONSULTANTS 4330 North Civic Center Plaza, Suite 201, Scottsdale,Arizona 85251-3530 • 1-888-522-7772 • www.compensationconsulting.com Offices in various major cities Reprinted from Workspan Magazine, October 2001 • --.- w. r - - ,-- s,..',. _`,-•+t er '�'�`�^• af.v _,,,i,!..4.,-„.-.—_,-`A �•. #--„, �a f` PUBLIC t. - i..:: s -. ... _-'s ,i,,til.,,. _. 39c :-t,,,,:' -_f,,- --F.--,,,,,,-c,, y. �; - - si k :. r.s-',-i, ' - ---:. - s -...-:.--- '-7--!.;,-;.1*--.F. ,,;i1-.4',- :i;14 l�sy�-�Fi �:;-V = �4-+� , ti—?: r��'St�g}� SECTOR ..-:, .... ., , _ - -,-,--_,-,-;.:-. ...„ .., ,. _ _ .g,, ,.a .- _ _ PERSONNEL _ "� - ..- , �. :.r- CONSULTANTS January 3, 2002 Jeff Grant Human Resources Director Town of Oro Valley 11000 N. LaCanada Drive Oro Valley, Arizona 85737 Dear Mr. Grant: Pursuant toyour RFP, we are pleased to submit our proposal to assist the Town .of Oro Valleybyconductinga comprehensive Classification, Compensation, and Benefits Study. We specialize in this field, and our staff members have provided such services to more than 800 public employers throughout the U.S., including a very large number in Arizona. We are confident that our extensive Arizona local government compensation experience, specialized staff and systems, proven methods, EZ COMP'", : and one year of class/comp plan implementation support, will achieve all of the Town's objectives for this important project. Our work plan is flexible and total project cost negotiable, and we will discuss, modify, add or delete, any work task to increase the project's responsiveness to the Town's needs and financial resources. We would appreciate an invitation to meet with you and the consultant selection panel to elaborate on ourP roposal and bring samples of our work for other Arizona local governments. We appreciate your interest in our firm's services. Please call me at our national office if we can provide any additional information. Sincerely, O , /74 Henri R. van Ade g President National Office:4110 N.Scottsdale Road,#140,Scottsdale,Arizona 85251 • 480-947-6164 • 1-888-522-PSPC•FAX:480-970-6019 • info@compensationconsulting.com Offices in various major cities PROPOSAL TO CONDUCT COMPENSATION AND BENEFITS STUDY FOR THE TOWN OF ORO VALLEY Section TABLE OF CONTENTS Page 1 A. BRIEF DESCRIPTION OF OUR FIRM AND ITS QUALIFICATIONS - HISTORY AND FACTS ABOUT OUR FIRM - OUR QUALIFICATIONS FOR PERFORMING THE REQUESTED STUDY 2 B. APPROACH TO CONDUCT OF THE STUDY SUMMARY OF SERVICES FOR THE CITY 1 PROJECT SCOPE AND METHODOLOGY 2 A. OBJECTIVES OF THE PROJECT 2 B. SCOPE OF THE PROJECT 2 C. PROJECT METHODOLOGY 2 1. Quality Assurance 2 2. Job Analysis and Job Information Interviews 2 3. Position Classification 3 4. Classification Notification and Appeal Resolution Process 3 5. Job Descriptions 3 6. Compensation Issues Focus Groups (optional) 4 7. Approach to Internal Equity (optional) 4 8. Salary and Benefits Survey 5 9. Total Compensation Competitiveness Analysis 5 10. Total Compensation Competitiveness Policy 5 11. Benefit Programs Evaluation and Recommendations 5 12. Salary Plan Development 6 13. Implementation Plan Development 6 14. Draft and Final Report Preparation and Systems Installation 6 15. Final Report Presentation 6 16. Implementation Support Warranty 6 D. ENSURING THE TOWN'S SELF-SUFFICIENCY 7 1. Procedure Manuals 7 2. Training Workshop 7 3. Job Description Diskettes 7 4. EZ COMP"' 7 5. Initial Year's Implementation Warranty Support 7 E. EXTENSIVE EMPLOYEE COMMUNICATION AND PARTICIPATION 7 F. MINIMAL CITY SUPPORT REQUIRED 7 3 C. OUR EXPERIENCE WITH SIMILAR PROJECTS - 800+ PUBLIC EMPLOYERS SERVED BY MEMBERS OF OUR FIRM - ARIZONA PUBLIC EMPLOYERS SERVED BY OUR FIRM - REPRESENTATIVE CURRENT/COMPLETED PROJECT REFERENCES (continued on following page) PROPOSAL TO CONDUCT COMPENSATION AND BENEFITS STUDY FOR THE TOWN OF ORO VALLEY Section TABLE OF CONTENTS (cont'd) 4 D. PROPOSED WORKPLAN AND TIME SCHEDULE 5 E. QUALIFICATIONS OF OUR STAFF - TOWN OF ORO VALLEY PROJECT TEAM ORGANIZATION CHART - RESUMES OF PROJECT TEAM CONSULTANTS 6 F. COST FOR THE STUDY A. PROJECT COST ESTIMATES 1. Fixed Cost Project Components 2. Variable Cost Project Components 3. Optional Additional Project Cost Components B. FLEXIBLE WORKPLAN AND NEGOTIABLE TOTAL PROJECT COST C. PROJECT BILLING AND PAYMENT 7 G. COST REDUCTION OPTIONS APPEND/CES 8 PSPC BOOKLET: "Communicating the Project to the Employees" 9 PSPC BOOKLET: "EZ COMP" Program Description" 10 ILLUSTRATIVE SALARY PLAN DEVELOPMENT INFORMATION PSPC CD-ROM: Illustrative EZ COMP"'Applications PSPC CD-ROM: Illustrative Salary Plan Development Information Video (Provided on inside front cover of this proposal) PUBLIC SECTOR PERSONNEL CONSUL TANTS 4110 N. Scottsdale Road #140, Scottsdale, Arizona 85251 (480) 947-6164 www.compensationconsulting.com PROPOSAL TO CONDUCT COMPENSATION AND BENEFITS STUDY FOR THE TOWN OF ORO VALLEY A. BRIEF DESCRIPTION OF OUR FIRM AND ITS QUALIFICATIONS PUBLIC SECTOR PERSONNEL CONSULTANTS 4110 N. Scottsdale Road #140, Scottsdale, Arizona 85251 (480) 947-6164 www.compensaiionconsulting.com HISTORY AND FACTS ABOUT OUR FIRM • HISTORY OF OUR FIRM Public Sector Personnel Consultants (PSPC) originated in 1972 with the Public Sector Group of the international human resources consulting firm of Hay Associates. PSPC was established as an independent firm in 1982. • REGIONAL STAFF Our national office is in Scottsdale, AZ, and we have additional locations in Atlanta, GA, Austin, TX, Chicago, IL, Dallas, TX, Denver, CO, Los Angeles, CA, St. Paul, MN, Royal Palm Beach, FL, Sacramento, CA, San Diego, CA, Santa Fe, NM, and Seattle, WA. • SPECIALIZED IN COMPENSATION SERVICES We are "super-specialists" in compensation, providing services in job analysis, position classification, job content evaluation, compensation, and directly related services. • SPECIALIZED IN STATE AND LOCAL GOVERNMENT CLIENTS We provide services exclusively to public sector employers including municipalities, counties, special districts, state governments, school districts, higher education, and tribal governments. • SPECIALIZED COMPENSA TION STAFF Our staff is comprised of senior human resources professionals with very extensive experience as compensation managers and consultants for public employers. • OVER 800 PUBLIC EMPLOYERS SERVED Our staff members have provided compensation, human resources, training and related consulting services to over 800 public and 200 private employers throughout the U.S. • AMERICAN COMPENSATION ASSOCIATION PARTICIPATION(ACA) Our consultants are active members of the ACA, which is also headquartered in Scottsdale, AZ, including serving as instructors for the ACA certification courses. • SPECIALIZED COMPENSATION AND RELA TED RESOURCES We utilize our EZ COMPTM salary.survey and plan program and databases, modified FES point-factor job evaluation system, AEPTM performance evaluation plan, and SNAPTM staffing needs analysis program. • FIRST YEAR IMPLEMENTATION WARRANTY We provide our clients with extensive implementation support during the first year, and we will analyze, evaluate, classify, and provide a salary range recommendation for any new or changed position or entire job class, at no additional cost. ED PUBLIC SECTOR PERSONNEL CONSULTANTS 11/02 OUR QUALIFICATIONS FOR PERFORMING THE REQUESTED STUDY FOR THE TOWN OF ORO VALLEY Following is a summary of the principal reasons why our firm is the best qualified to perform the requested study, and the extra values that we will provide to the Town of Oro Valley. - We are the nation's most experienced national firm specializing in classification and compensation for public employers. - We have the greatest depth of expertise on public sector compensation in Arizona, having provided such services to 88 Arizona public employers to date. - We maintain the largest public sector compensation consulting staff in Arizona at our national office in Scottsdale. - Our project team includes consultants with "in-house" service experience as human resources and/or compensation administrators for such agencies as Apache County, Maricopa County, Mesa, Peoria, and the State of Arizona. - We maintain the largest Arizona and Southwest public sector compensation database, including the individual pay plans of most Arizona municipalities. - We provide our clients with our EZ COMP"' program and project files to enable them to maintain and update their class/comp plans on an in-house basis. - We provide an initial twelve months of class/comp plan implementation warranty support at no cost. - We provide, through our website, the annual national Prevailing Rate Increase (PRI) factor, facilitating annual compensation plan increase budgeting. - We listen to our clients, and are responsive to their needs. - We stress total employee and management inclusion and communication, facilitating understanding and acceptance of our recommendations. - We pride ourselves that all of our clients are self-sufficient in administration and annual update of their class/comp plans after our training and support. - We guarantee the highest quality of work. OVAZ PUBLIC SECTOR PERSONNEL CONSULTANTS 1/03 PROPOSAL TO CONDUCT COMPENSATION AND BENEFITS STUDY FOR THE TOWN OF ORO VALLEY B. APPROACH TO CONDUCT OF THE STUDY PUBLIC SECTOR PERSONNEL CONSULTANTS 4110 N. Scottsdale Road #140, Scottsdale, Arizona 85251 (480) 947-6164 www.compensationconsulting.com SUMMARY OF SERVICES FOR THE TOWN OF ORO VALLEY PUBLIC SECTOR PERSONNEL CONSULTANTS (PSPC) proposes the following program of consulting services and implementation support to achieve all of the objectives stated in the TOWN OF ORO VALLEY, ARIZONA (Town) Request for Proposal for the conduct of a comprehensive Classification, Compensation, and Benefits Study for all of its positions. 1. Project planning meeting with Town Manager and Human Resources Director 2. Project briefings for all employees, supervisors, and department heads 3. Assistance with employee/management communications throughout the project 4. Consultation with and progress reports and project drafts for the HR Director 5. Customized Position Analysis Questionnaire (PAQ) to fit the Town's needs 6. Distribution/explanation of PAQs for all employees; review of completed PAQs 7. Job information interview with incumbents of each job classification 8. Determination of the occupational job class and FLSA status for each position 9. Schematic of occupational job series, groups, and job classifications 10. Review of draft classification recommendations with Director and dept heads 11. ADA/EEO-compliant job description for each occupational job classification 12. Point-factor job content evaluation of the Town's job classifications (optional) 13. Compensation issues focus groups with management and employees (optional) 14. Assistance with determination of the Town's competitive employment areas 15. Assistance with identification of public and private comparator employers 16. Review of compensation surveys from local, statewide, and regional sources 17. Development of a compensation data solicitation and quality control protocol 18. Selection of common occupational job classes for salary survey benchmarks 19. Design and distribution of compensation questionnaire to designated employers 20. Review, quality control, tabulation, and computation of questionnaire data 21. Extraction of data from compensation surveys and local government pay plans 22. Consolidation of data.from all sources and computation of the prevailing rates 23. Comparison of the Town's salary structure to the external prevailing rates 24. Comparison of the Town's benefit plans to the external prevailing practices 25. Assistance with development of Town's compensation competitiveness policy 26. Alternative salary range structures and schedule designs for selection by Town 27. Pay range assignments on basis of internal equity and external competitiveness 28. Recommendations for improvements in benefits, if warranted from the survey 29. Fiscal impact estimates of optional salary policies and pay range schedules 30. Review of survey results and draft salary plan with Town Manager, HR Director 31. Alternative initial implementation methods for selection by the HR Director 32. Recommendations for modification in policies and procedures for updated plans 33. Preparation of final report on survey findings and recommended plans 34. Presentation of the final report to the Town Council and department heads 35. PSPC Position Classification and Salary Administration Procedure Guides 36. Position classification and salary administration training for the HR staff 37. Installation of EZ COMPRI'program and files on one of HR Dept's computers 38. Classification/compensation plan implementation assistance for twelve months IMPLEMENTATION WARRANTY We will analyze, classify, and provide a salary range recommendation for any changed or new position or entire job class upon provision of documentation, at no cost to the Town of Oro Valley for theupdated plan's first year. OVAZ PUBLIC SECTOR PERSONNEL CONSULTANTS 1/03 1 PROJECT SCOPE AND METHODOLOGY Following is our overall work plan and approach to achieving the Town of Oro Valley's objectives for the conduct of a comprehensive, Classification, Compensation and Benefits Study for all employees. A. OBJECTIVES OF THE PROJECT The recommended plans, programs, systems and administrative procedures will meet these ten most important criteria. - internally equitable - Financially responsible - Externally competitive - Legally defensible - Readily understood - Efficiently administered - Easily updated - Reflecting Town's values - Personally motivating - Technically up-to-date B. SCOPE OF THE PROJECT The project includes employee/management communication plan, job analysis, PAQ, worksite job information interviews, position classification, employee appeal resolution, FLSA status determinations, ADA/EEO-compliant job descriptions, point- factor job evaluation (optional), compensation issues focus groups (optional), salary and benefits survey and comparison, salary range schedule, salary range assignments, benefits recommendations, fiscal impact estimates, EZ COMP"', implementation strategy and support, and a complete salary plan for approximately 285 employees in an estimated 140 distinct occupational job classifications. C. PROJECT METHODOL OG Y 1. Quality Assurance To ensure a high quality project, we have built in several layers of procedural and statistical controls, in addition to those already in EZ COMAP'. Internally, we follow a prescribed series of steps in each project phase, which are reviewed by our Project Director. We request that the Town Manager, Human Resources Director, and the department heads review our work to minimize the chance of errors and to ensure that it reflects the Town's organizational values. 2. Job Analysis and Job Information Interviews We will obtain, verify and analyze the duties and responsibilities of each position through the comprehensive Position Analysis Questionnaire (PAQ) completed by each incumbent, and individual and/or group worksite job information interviews with representative incumbents of every job classification. The purpose of the interviews is to verify the data on the PAQ, obtain additional insight into the scope and complexity of the job duties, observe technical processes and working conditions, and to provide the employees with an additional method of participation in the project. OVAZ PUBLIC SECTOR PERSONNEL CONSULTANTS 1/03 2 3. Position Classification Each of the Town's 285 positions will be analyzed and evaluated to determine their primary characteristics, including the following: - Is there a current Town occupational job group comprised of classes with essential functions similar to those of the subject position; if so, - To which of the group's job classes, and at what level, are the subject position's essential functions most comparable; and, - Are they sufficiently comparable (+/- 20% rule) to be allocated to that job class, utilize the same title, require the same minimum qualifications, and be assigned to the same salary range. - If the Town currently does not have a sufficiently comparable job class, what should be the subject position's occupational job class and title. - Are the number of sequential job levels within a job group (e.g. I, II, Ill) accurately reflective of the levels of job complexity within the occupation. We may utilize the FES or another point-factor job evaluation system to assist us to resolve "borderline" classification situations. 4. Classification Notification and Appeal Resolution Process We will provide the Town with a process to notify each employee of their position's recommended job classification, after the QC reviews with the Town Manager, Human Resources Director, and the department heads. Employees who feel that significant duties and responsibilities have been overlooked may request that we take a second look. We will conduct a second job analysis and notify the Human Resources Director of our final recommendations. 5. Job Descriptions We will prepare an ADA/EEO-compliant job description in the Town's standard format for each job class. Special attention will be paid to the Essential Functions to conform with the ADA guidelines. They may include the following components. Class Title Desired Knowledges and Skills Distinguishing Features Minimum Training and Experience Essential Functions Required Licenses and Certificates FLSA Designations Physical Requirements The initial drafts will be circulated to the Human Resources Director and the department heads for quality control review and comments. The final drafts will incorporate the additions, deletions, and changes recommended during the quality control process, and be provided in printed and diskette formats. OVAZ PUBLIC SECTOR PERSONNEL CONSULTANTS 1/03 3 6. Compensation Issues Focus Groups (optional) We will provide the Town's elected officials, management, and employees with an opportunity to articulate their concerns and suggestions regarding the Town's current compensation and benefit plans. This process is most effective if all stakeholders (i.e.: Town Council, Management, and employees) participate. a. Participation by Town Officials and Employees - We will conduct focus group discussions on the following topics which are important to employees and management. The information will assist us in identifying the key compensation components and issues to which we will give significant weight during the total compensation plan development process for the Town of Oro Valley. b. Compensation Issues - may include the following: - Primary objectives that the Town's total compensation plan is to accomplish - Ability of compensation plan to support Town's mission, values, objectives - Extent to which internal equity should be valued, achieved, and understood - Extent to which external competitiveness should be defined and achieved - Ability of compensation plan to obtain, motivate, retain, high quality staff - Degree of compensation plan's flexibility to reflect/meet market realities - Effectiveness of method linking competitive market data to salary plan - Desirability of a competitiveness policy stated in market relationship terms - Extent to which Town Council values employees in relation to capital - Extent to which the budget system prioritizes employee compensation funds - Ability of individuals to obtain recognition for outstanding job performance - Reliability of job content documentation to accurately reflect job content - Capability of job evaluation method to accurately measure job complexity - Extent to which Town utilizes total compensation approach (cash+benef its) - Sufficiency of benefit programs to provide family security/income protection - Degree of fairness in sharing of premium cost between Town and employees - Desirability of reward management concept linking job results and raises - Extent to which compensation system is an incentive for high performance - Role of individual and/or group incentives within total compensation plan - Capacity of plan to support employee development and promotion 7. Approach to Internal Equity (optional) For precision in job class and individual position analyses, and subsequent salary range determinations, we may utilize the Factor Evaluation System (FES) method to quantify and compare the job complexity of a job classification. FES is the most extensively validated and commonly utilized quantitative job evaluation system for public sector occupations, consisting of the following flexible compensable factors. Knowledge Required Personal Contacts Complexity Supervisory Controls Scope and Effect Work Environment Guidelines Provided Supervision Exercised Physical Demands The job class hierarchy based on job points will reflect the Town's relative internal job worth values. This balances internal equity (job relationships) with external competitiveness (market relationship). OVAZ PUBLIC SECTOR PERSONNEL CONSULTANTS 1/03 4 8. Salary and Benefits Survey a. Benchmark Job Selection will be made by identifying Town job classes common to its competitive Arizona local governments, local governments in Southwestern states, and other Pima County area public and private employers, clearly identifiable, and representative of standard occupational job groups. b. Comparison Employers Identification will be made in consultation with the Town Council, Town Manager, Human Resources Director, department heads, and employee representatives. Criteria include their degree of competition to the Town in obtaining and retaining high quality staff, their location in the Town's traditional recruitment areas, and their organizational size and complexity. c. Compensation Data Collection by one or more of the following methods. - Customized salary and benefits survey questionnaires for selected Arizona local governments, local governments in Southwestern states, and other Pima County area public and private employers. - Data extraction from established salary surveys such as the AZ Local Government Salary and Benefits Survey (LGSS), AZ Joint Governmental Salary Survey (JGSS), AZ Public Safety Salary Survey, surveys conducted by municipal leagues of designated states, ICMA, IPMA, SHRM, BLS, professional and employer associations, etc. - Data extraction from pay and benefit plans of designated public employers. d. Data Quality Control includes editing data for accuracy, and proper matching to the benchmark jobs, and phone/fax/E-mail follow-ups for data clarification. 9. Total Compensation Competitiveness Analysis We will provide the Town with charts comparing its salary structure and benefit plans to those of Arizona local governments, local governments in Southwestern states, and other Pima County area public and private comparator employers. 10. Total Compensation Competitiveness Policy We will assist the Town to select the compensation competitiveness policy which best fits its compensation strategy and financial resources, by providing fiscal impact estimates at various percentage relationships to the prevailing rates and prevailing benefit practices. 11. Benefit Programs Evaluation and Recommendations We will evaluate the town's benefit plans for competitiveness in comparison to the prevailing practices of other Arizona public employers, and for content sufficiency in relation to overall benefit plan objectives and cost sharing responsibilities. We will provide recommendations for improvements and/or modifications in the Town's benefit programs if warranted by these analyses. OVAZ PUBLIC SECTOR PERSONNEL CONSULTANTS 1/03 5 12. Salary Plan Development We will prepare alternative salary range structures and schedules for the Town to select the best fits for its compensation philosophy, with the following optional criteria. - Method of administration, i.e.: measured job performance, longevity, or skill - Width of the salary ranges, grades, or broadbands from Minimum to Maximum - Varying salary range widths for non-exempt or exempt positions - Open salary ranges for pay-for-performance plan - If steps within the salary ranges, number of steps - Number of salary ranges, grades, or broadbands in the schedule - Percentage separation between salary ranges, grades, or broadbands - Recognition of longevity, unique assignments and special skill requirements - Remuneration for required special licenses, certifications and registrations - Linkage of performance evaluations to merit increase opportunity - Relationship of incentive plans to base salaries 13. Implementation Plan Development We will consult with the Human Resources Director on a plan for transition to the recommended plans, including a timetable for the principal activities and estimates of required financial resources. The plan will identify the revisions and/or additions to the Town's compensation policies and procedures required for effective implementation. 14. Draft and Final Report Preparation and Systems Installation We will provide the Human Resources Director with a draft of our report for review and critique, including the position classification plan, compensation market data, salary/benefits comparison tables, fiscal estimates, salary range listings, job descriptions, and implementation procedures, and install our EZ COMPprogram and files on one of the Human Resources Department's computers. 15. Final Report Presentation We will conduct a workshop or formal presentation of our final report and recommendations to the Town Council, Town Manager, and department heads. 16. Implementation Warranty To ensure effective implementation of the new plan, we will analyze, classify, and provide a salary range recommendation for any new or changed position or entire job class, at no cost to the Town of Oro Valley for one year. OVAZ PUBLIC SECTOR PERSONNEL CONSULTANTS 1/03 6 D. ENSURING THE TOWN'S SELF-SUFFICIENCY The Town of Oro Valley will be self-sufficient in all aspects of maintenance of the updated position classification and compensation plan through these services. 1. Procedure Manuals - we will provide the HR Dept with the following manuals: - PSPC Position Classification Procedure Guide - PSPC Salary Administration Procedure Guide 2. Training Workshop - for Human Resources and designated Town staff in job analysis, position classification, salary surveys, salary plan design and administration. 3. Job Description Diskettes - we will provide the Town with diskettes containing all of the final job descriptions for subsequent internal maintenance. 4. EZ COMP - we will install our PC-based EZ COMPn'program and project files on one of the Human Resources Department's computers. 5. Initial Year's Implementation Warranty Support - we will analyze, classify, and provide a salary range recommendation for any changed or new position or entire job class, at no additional cost. E. EXTENSIVE EMPLOYEE COMMUNICATION AND PARTICIPA TION One of the most important factors for successful implementation of new or updated classification and compensation plans is extensive employee participation and communication. Town officials and employees will participate in one or more of the following activities. - Attending pre-project briefings for employees, supervisors and department heads - Providing position information through a Position Analysis Questionnaire - Elaborating on their jobs in individual or group job information interviews - Requesting a second review of our recommended classification of their position - Participating in compensation issues identification focus group discussions - Receiving information through employee newsletter or project progress bulletins - Attending post-project briefings for all employees, supervisors department heads - Receiving information pamphlets/booklets describing the new plans and systems - Participating in technical plan maintenance and administration workshops F. MINIMAL TOWN SUPPORT REQUIRED We are totally self-supporting in projects of this nature and will perform all of the project tasks. We do not require any substantive staff support from the Town other than payroll data, comparator employer contact information, and assistance with appointments for group and individual meetings. We appreciate, but do not require any office space, clerical assistance, computers, or duplicating equipment. We will provide all of the data entry, data processing, duplicating, and related report preparation functions. OVAZ PUBLIC SECTOR PERSONNEL CONSULTANTS 1/03 7 PROPOSAL TO CONDUCT COMPENSATION AND BENEFITS STUDY FOR THE TOWN OF ORO VALLEY C. OUR EXPERIENCE WITH SIMILAR PROJECTS 800+ PUBLIC EMPLOYERS SERVED BY MEMBERS OF OUR FIRM ARIZONA PUBLIC EMPLOYERS SERVED BY OUR FIRM REPRESENTATIVE CURRENT/COMPLETED PROJECT REFERENCES PUBLIC SECTOR PERSONNEL CONSULTANTS 4110 N. Scottsdale Road #140, Scottsdale, Arizona 85251 (480) 947-6164 www.compensationconsulting.com r PUBLIC EMPLOYERS SERVED BY MEMBERS OF OUR STAFF . Following are more than 800 public employers for whom PUBLIC SECTOR PERSONNEL CONSULTANTS staff members have provided compensation and human resources consulting services. NOTE: Many of these employers were served while the PSPC staff member was with Hay Associates, Commonwealth Personnel Services, Government Management Institute, Hewitt Associates, or other consulting firms. Aberdeen, City of, SD Bethlehem School District, PA Adams County, CO Bettendorf, City of, IA Addison, Village of, IL Billings, City of, MT Ak-Chin Indian Community, AZ Bisbee, City of, AZ Alaska, State of Bismarck, City of ND Alberta, Province of Bismarck Community College, ND Albuquerque, City of, NM Bismarck Public Schools, ND Aleutian Housing Authority, AK Bismarck State College, ND Alexandria, City of, VA Bi-State Computer Commission, IA Algonquin, Village of, IL Bloomingdale, Borough of, NJ Altar Valley School District, AZ Bloomington, City of, MN Ames, City of, IA Bolingbrook, City of, IL Anaheim, City of, CA Boone County, MO Anahuac, City of, TX Bowling Green State University, OH Apache County, AZ Bridgeport, City of, CT Apache Junction, City of, AZ Brighton, City of, CO Arizona Department of Public Safety Broward County, FL Arizona, Division of Personnel Bryan Board of Light/Water, OH Arizona State University Bryn Mawr College, PA Arizona, University of Buckeye, Town of, AZ Arkansas, State of Buena Park, City of, CA Artesia, City of, NM Bullhead City, City of, AZ Ashland, City of, OR Burbank, City of, CA Ashville Metro Sewerage District, NC Burlington, City of, KS Assn. of Botanical Gardens Butte County, CA American Assn. Govt. Ees, DC Calexico, City of, CA Assn. of Zoological Horticulturists Calgary, City of, AB Avondale, City of, AZ California Family Health Council Balcones Heights, City of, TX California, State of Baltimore County, MD California Regional Medical Programs Baltimore School District, MD California, University of Banning, City of, CA Camden County, SC Bay City, City of, MI Camden, City of, NJ Bay County, FL Camarillo, City of, CA Bay de Noc Community College, MI Canada: Baylor University, TX Energy & Resources Department Baytown, City of,TX Health &Welfare Department Beaver County, PA Reg'l Economic Expansion Dept. Bee Cave, Village of, TX Public Service Commission Beloit, City of,WI Supply& Services Department Bensenville, Village of, IL Transport Department Bergen County, NJ Treasury Board Berkeley, City of, CA Capitol Area Health Plan Agency, MI Berkshire Medical Center, MA Carbondale, City of, IL Bernard Community College, FL Carlsbad, City of, NM Berthoud, Town of, CO Carrizo Springs, City of, TX Page 1 of 9 PUBLIC SECTOR PERSONNEL CONSULTANTS 12/02 r PUBLIC EMPLOYERS SERVED BY MEMBERS OF OUR STAFF El Centro, City of, CA Glendale, City of, AZ El Mirage, City of,AZ Glendale, City of, CA El Monte, City of, CA Glenwood Springs, City of, CO El Paso, City of,TX Goforth Water Systems, TX El Reno, City of, OK Good Samaritan Hospital, AZ El Segundo, City of, CA Graceland College, IA Elkhart General Hospital, IN Grand Canyon School Dist, AZ Elko County, NV Grand Canyon University, AZ Elmhurst, City of, IL Grand Haven Public Schools, IA Elmbrook Public Schools, WI Grand Forks, City of, ND Elmhurst Park District, IL Grand Junction, City of, CO Elmhurst Public Schools, IL Grand Rapids, City of, WI Emery County, UT Grant County, WI Enterprise City School District, CA Grant Hospital of Chicago, IL Estes Park, City of, CO Great Falls, City of, MT Evanston, City of, IL Green Bay Sewerage District,WI Fall River Public Schools, MA Green River, City of, WY Fargo, City of, ND Greene County, OH Fayette County, IL Greene County, PA Fayette County, PA Greensville Public Schools, NC Fayetteville, Manlius Schools, NY Greenville County, SC Flagler Beach, City of, FL Greenville General Hospital, SC Florence, Town of,AZ Greenville, City of, SC Florence Public Schools, AL Gresham Public Schools, OR Florence-Darlington Tech. Ed. Center, SC Grundy County, IA Florida, State of Guam, Territory of Florida State University Guam Community College Fort Collins, City of, CO Gunnison, City of, CO Fort Huachuca Accom. School, AZ Gulf Breeze, City of, FL Fort McDowell Tribal Government, AZ Hamilton County, TN Fort Morgan, City of, CO Harbor General Hospital, CA Fort Pierce Housing Auth., FL Hawaii, State of Fox Point Bayside School Dist.,WI Hawaiian Gardens, City of, CA Fox Valley Council of Governments,WI Hawthorne Comm. Hospital, CA Frankfort,Village of, IL Hawthorne, City of, CA Franklin County, WA Hayden-Winkelman Schools, AZ Frederick, City of, OK Hays County, TX Fresno State College, CA Helena, City of, MT Frisco, City of, TX Hemet, City of, CA Galveston, Port of, TX Hennepin County, MN Garden City, City of, KS Hennepin County Gen'l Hosp. MN Gardena, City of, CA Henrico County, VA Geneseo, City of, IL Henrietta Central School Dist., NY Georgetown University,Wash DC Herndon, City of, VA Georgia, State of Hickory Public Schools, NC Georgia Institute of Technology Highland Hospital, Rochester, NY Georgia Regional Hospital Highland Park, City of, MI Georgia, University of Highland Park Model Cities, NJ Gila River Tribal Government, AZ Hobbs, City of, NM Gilbert, Town of, AZ Hoboken Model Cities, NJ Gillette, City of, WY Holbrook, City of, AZ Gladstone, City of, MO Holbrook School District, AZ Page 3 of 9 PUBLIC SECTOR PERSONNEL CONSULTANTS 12/02 PUBLIC EMPLOYERS SERVED BY MEMBERS OF OUR STAFF Maricopa County, AZ Monterey Park, City of, CA Marion County, IN Montgomery County, MD Marquette University, WI Montgomery County Schools, MD Mars Hill College, NC Montpelier, City of, VT Marshall, Township of, PA Montpelier Public Schools, VT Marshall County, IA Moore Public Schools, OK Marshall County, PA Moore, City of, OK Martin County, MN Moro Bay, City of, CA Maryland, State of Morongo Valley Schools, CA Maryland/Capitol Planning Comm Morton Community College, IL Massachusetts Hospital Association Moundridge Public Schools, KS Massachusetts, State of Mountain View, City of, CA McHenry County Housing Authority, IL Mt. Lebanon, Township of, PA McHenry County, IL Mt. Prospect, Village of, IL McKinley County, NM Mt. Sinai Hospital, Milwaukee, WI McPherson College, KS Multnomah County, OR Mem'l Hosp. of DuPage County, IL Muskego-Norway School Dist., WI Mem'l Med. Ctr., Savannah, GA Naperville, City of, IL Mendocino College, CA Nashville-Davidson County, TN Mequon, City of,WI Nassau County School District, FL Mercer County, NJ National City, City of, CA Mercy Hospital, Cedar Rapids, IA National Council on Alcoholism, NY Mercy Hospital, Springfield, MA The Navajo Nation, AZ Methodist Hospital, Gary, IN Navajo Community College, AZ Methodist Hospital, Indianapolis, IN Nebraska, State of Metro Toronto, ON Nederland, City of, TX Metro Water District, IL Needles, City of, CA Metropolitan Sanitary District, IL New Hampshire, State of Miami Area School District, AZ New Iberia Parish, LA Miami Shores, Village of, FL New Jersey, State of Michigan, State of New Jersey Comm Training Institute Michigan Municipal League New Lenox, Village of, IL Midland County, MI New Mexico, State of Midland Police Academy, TX New Mexico Association of Counties Milwaukee, City of, WI New Mexico Junior College Milwaukee County,WI New Mexico Military Institute Milwaukee Metro Sewer Dist., WI New Orleans, City of, LA Milwaukee Public Schools, WI New York, City of, NY Minneapolis, City of, MN New York, State of, NY Minnesota, State of New York Port Authority, NY Minnesota League of Cities New York Public Schools, NY Minnesota, University of New York State University, NY Minot, City of, ND New York University Medical Center, NY Missoula County, MT Nez Perce County, ID Missoula, City of, MT Nixa, City of, MO Missouri, State of Nogales, City of, AZ Mobile, City of, AL Norco, City of, CA Mohave County, AZ Norman School District, OK Monmouth County, NJ North Carolina, State of Monroe Public Schools, MI North Dakota, State of Montana State University North Idaho College Montclair, City of, CA North Las Vegas, City of, NV Page 5 of 9 PUBLIC SECTOR PERSONNEL CONSULTANTS 12/02 PUBLIC EMPLOYERS SERVED BY MEMBERS OF OUR STAFF Ridgecrest School District, CA Santa Fe County, NM Rio Rancho, City of, NM Santa Monica, City of, CA River Forest, Village of, IL Saskatchewan, Province of River Oaks, City of, TX Saudi Arabia, Kingdom of Riverside, City of, CA Saydell School District, IA Riverside County, CA Schertz, City of, TX Riverside School District, CA Scotia-Glenville Public Schools, NY Roanoke Redevelopment Authority, VA Scott County, IA Rochester, City of, NY Scottsdale, City of, AZ Rockford Public Schools, IL Sedona, City of,AZ Rockingham County, VA Sedona Fire District, AZ Rockwall, City of, TX Seminole, City of, OK Rolla, City of, MO Shawnee Public Schools, OK Rolling Meadows, City of, IL Sheboygan, City of, WI Roosevelt, City of, UT Shelburne, City of, VT Roselle, Village of, IL Shelby, City of, NC Ruidoso, Village of, NM Shreveport, City of, LA Sachse, City of, TX Sierra Vista, City of, AZ Sacramento, City of, CA Sierra Vista School District, CA Sacramento County, CA Silt, Town of, CO Safford, City of,AZ Sinai Hospital of Detroit, MI Saginaw, City of, MI Sioux City, City of, IA Sahuarita,Town of, AZ Sisters of Charity, TX Salina Public Schools, KS Sisters of St. Joseph, CA Salina, City of, KS Skokie, City of, IL Salt Lake City, City of, UT Somerton School District, AZ Salt Lake Metro Water District, UT South Alabama Reg'l Plan Comm. Salt River Tribal Government, AZ South Carolina, State of San Antonio, City of, TX South Central MI Health Council San Bernardino, City of, CA South Dakota, State of San Bernardino County, CA Southeastern Education Lab, GA San Bernardino Intl Airport Auth, CA Southeastern Plan/Dev Dist, MA San Carlos Apache Tribe,AZ Southern Illinois University San Diego, City of, CA Southern Ute Indian Tribe, CO San Diego County, CA Southwestern Illinois Plan Comm. San Francisco State College, CA Spartanburg Tech College, SC San Jose, City of, CA Spokane, City of,WA San Juan County, MN Springfield, City of, IL San Juan Public Schools, CA St. Bernard Parish, LA San Juan Pueblo, NM St. Charles, City of, IL San Luis, City of, AZ St. Francis Hospital, La Crosse, WI San Xavier District (TON), AZ St. George, City of, UT Sand Hills Community Action, NC St. John's Hospital, Salina, KS Sandusky, City of, OH St. John's University, MN Sandy, City of, UT St. Joseph's Hospital, Denver, CO Santa Ana, City of, CA St. Louis, City of, MO Santa Barbara County, CA St. Louis County, MO Santa Cruz, City of, CA St. Louis Metro Sanitary District, MO Santa Cruz County, AZ St. Lucie County Fire District, FL Santa Cruz County, CA St. Luke's Hospital, Racine, WI Santa Cruz Valley School Dist., AZ St. Mary's Hospital, Tucson, AZ Santa Fe Community College, NM St. Mary's University, TX Page 7 of 9 PUBLIC SECTOR PERSONNEL CONSULTANTS 12/02 PUBLIC EMPLOYERS SERVED BY MEMBERS OF OUR STAFF Whiteside County, IL Woodstock, City of, IL Wickenburg, City of, AZ Wyoming, State of Williams, City of, AZ Yankton, City of, SD Williams Gateway Airport,ort, AZ Yavapai Community College, AZ Wilmette Park District, IL Yavapai Fire District, AZ Windcrest, City of, TX Youngstown, City of, OH Windsor, Town of, CO Yukon Health Corporation, AK Windsor Library District, CO Yuma, City of, AZ Winfield,Village, IL Yuma County, AZ Winnetka, Village of, IL Yuma County Superior Court, AZ Wisconsin, State of Yuma Housing Authority, AZ Wisconsin, University System of Yuma Justice Courts, AZ Wood County, TX Zelienople, Town of, PA Page 9 of 9 PUBLIC SECTOR PERSONNEL CONSULTANTS 12/02 ARIZONA PUBLIC EMPLOYERS SERVED BY OUR FIRM EMPLOYER TYPE OF SERVICE Ak-Chin Indian Community Class/comp plan, staffing needs analysis Altar Valley School District Classification, salary and benefits study Apache County Salary survey and compensation plan Apache Junction, City of Compensation survey and updated salary plan Arizona Dept. of Public Safety Class/comp plan for civilian positions Arizona,State of, Personnel Division Assistance with compensation plan development strategy Arizona State University Review of competitiveness of salary plans Arizona, University of Compensation policy development Avondale,City of Position classification and compensation plan Bisbee, City of Update of job descriptions Buckeye,Town of Position classification and compensation plan Bullhead City, City of Position classification and compensation plan Casa Grande, City of Update of compensation plan,job descriptions Casa Grande Elementary Schools Compensation plan, salary surveys Casa Grande High School District Review of salary plan development processes Catalina Foothills School District Classified and administrative compensation plans Clarkdale,Town of Employee opinion survey on salary admin Cochise College Position classification and compensation plan Cochise County Salary survey and competitiveness analysis Coolidge, City of Position classification and compensation plan Cottonwood, City of Position classification and compensation plan Douglas, City of Performance appraisal plan training East Valley Institute of Technology Classified classifications and compensation plan El Mirage,City of Position classification and compensation plan Florence,Town of Position classification and compensation plan Fort Huachuca Accomodation Schools Class/comp plan for classified, admin, and certified staff Fort McDowell Indian Community Position classification and compensation plan Gila River Gaming Enterprises Classification and compensation system Gila River Indian Community Class/comp plan, personnel policies manual Gilbert,Town of Update of salary plan, position classification Grand Canyon School District Job descriptions for classified and admin positions Hayden-Winkelman School District Salary plans for classified&administrative staff Holbrook, City of Position classification and compensation plan Holbrook Unified School District Classified classification and compensation plan Hopi Tribal Government Class/compensation plan,org'I/staffing analysis Lake Havasu City Update of compensation plan Marana,Town of Position classification and compensation plan Marana Unified School District Classification and compensation plan Maricopa Community College District Class/comp plan for MAT job classes Miami Area Unified School District Job analysis and salary plan for classified staff Mohave County Salary survey validation study Navajo Community College Salary plan for classified&administrative staff The Navajo Nation Job analysis and position classification Nogales, City of Position classification and compensation plan Page, City of Class/comp plan, staffing needs analysis Page Unified School District Update of classified compensation plan Paradise Valley,Town of Class/comp plan, employee attitude survey * While with the Hay Group (continued on reverse side) PUBLIC SECTOR PERSONNEL CONSULTANTS 12/02 REPRESENTATIVE CURRENT/COMPLETED PROJECT REFERENCES Following is a sample of Arizona agencies which are representative of the more than 800 public employers for whom members of our firm have provided job analysis, job description, position classification, job evaluation, compensation/benefits survey, compensation plan development, and training services, similar to those requested by the Town of Oro Valley. APACHE JUNCTION, CITY OF SAHUARITA, TOWN OF Ms. Sue Stalcup Ms. Stacey Lemos Human Resources Director Finance Director 1001 N. Idaho Road 850-B West Helmet Peak Rd. Apache Junction, AZ 85219 Sahuarita, AZ 85629 (480)671-5121 (928)648-1972 CASA GRANDE, CITY OF SANTA CRUZ COUNTY Mr. Scott J. Barber Mr. Carlos Rivera Administrative Services Director Personnel Director 300 East Fourth Street 2100 N. Congress Drive Casa Grande, AZ 85222 Nogales, AZ 85621 (520)421-8600 (520)761-7800 MARANA, TOWN OF SIERRA VISTA, CITY OF Ms.Jane H.Johnson Mr. Gene Sanders Personnel Director Personnel Director 13251 North Lon Adams 1011 N. Coronado Drive Marana, AZ 85653 Sierra Vista, AZ 85635 (520)682-3401 (520)458-3315 NOGALES, CITY OF TUCSON, CITY OF Ms. Mayra Zuniga Mr.Jack Redavid Human Resources Director Director of Human Resources 777 N. Grand 110 E. Pennington Nogales, AZ 85621 Tucson,AZ 85726 (520)287-6571 Now at (520) 206-4624 PINAL COUNTY YUMA, CITY OF Mr. Michael Arnold Ms. Hazel Best-Shaw Human Resources Director Human Resources Manager 31 N. Pinal Street 100 N. Main Street Florence, AZ 85232 Yuma, AZ 85364 (520)868-6245 (520)783-1279 OVAZ PUBLIC SECTOR PERSONNEL CONSULTANTS 1/03 PROPOSAL TO CONDUCT COMPENSATION AND BENEFITS STUDY FOR THE TOWN OF ORO VALLEY D. PROPOSED WORKPLAN AND TIME SCHEDULE PUBLIC SECTOR PERSONNEL CONSULTANTS 4110 N. Scottsdale Road #140, Scottsdale, Arizona 85251 (480) 947-6164 www.compensationconsulting.com . h R_M1J36[ y'F�'ip��wc.moi 'l T ,...:-.!-:::-,..,• T 1 .. use rA ,..„:4 TN S�. s * sal�c rx e 'kms -,, T , --.:fit I ;:-.";; O .:tw,_, .JL4:. ir. :moi`:: �s< ›- ' <<r 0 i__ .1,?-* IV, 1-11" M Ct ..-,-.,;.k g a 1. a>mml (1) = 4 I- V .� W -r it! W .14 s J 1-- , z J rOi. — MI W r _ . t: > Zw eLU W .'f " � _ z 0 Ca a N z an �s ,7,,,, 0 � it II tr;�� � • Cn W 0 • al b° + 0 Z .2-1.f.„.: '?"4_. ;�..>r.. 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To E riO a_��UQti _ > 0 HENRI R. van ADELSBERG Mr. van Adelsberg specializes in human resources management consulting services for public employers at the local, state, national, and international levels. With over 35 years of experience as a human resources executive and consultant, he has completed over 400 position classification, job content evaluation, total compensation, and related projects. A national sample of the jurisdictions for whom he has provided such services include: Municipalities Counties Albuquerque, NM New York, NY Adams, CO Los Alamos, NM Anchorage, AK Oakland, CA Baltimore, MD Los Angeles, CA Baytown, TX Oklahoma City, OK Broward, FL McKinley, NM Bettendorf, IA Omaha, NE Butte, CA Missoula, MT Chicago, IL Phoenix, AZ Chaves, NM Milwaukee, WI Cleveland, OH Pinellas Park, FL Clark, NV Multnomah, OR Denver, CO Pittsburgh, PA Clatsop, OR Nez Perce, ID Des Moines, IA Richmond, VA Cochise, AZ Palm Beach, FL El Paso, TX Sacramento, CA Cook, IL Peoria, 1L Helena, MT Salina, KS DeKalb, GA Pinal, AZ Indianapolis, IN St. Louis, MO DuPage, IL Pima, AZ Inglewood, CA St. Paul, MN Eddy, NM Ramsey, MN Jacksonville, AR Salt Lake City, UT Hamilton, TN Santa Cruz, AZ Kansas City, MO San Jose, CA Hays, TX Santa Fe, NM Kingsport, TN Spokane, WA Hennepin, MN St. Louis, MO Lansing, Ml Topeka, KS Jackson, MO St. Lucie, FL Milwaukee, WI Tucson, AZ Jefferson, AL Scott, IA Minneapolis, MN W. Palm Beach, FL Jefferson, TX Waukesha, WI Minot, ND Wheeling, WV Johnson, KS Wood, TX New Orleans, LA Yankton, SD Lea, NM Yuma, AZ Mr. van Adelsberg has served as a Senior Personnel Analyst with Los Angeles County, and Assistant Director of Personnel for the City of Glendale, CA. He was Worldwide Director of Compensation and Benefits with Allergan Pharmaceuticals and National Education Corporation, and Vice President - Human Resources for Memorial Health Technologies. Mr. van Adelsberg served for ten years as the Director, Public Sector Group for the international human resources consulting firm of Hay Associates. He was a Consulting Manager with the CPA firms of Ernst & Young and Peat, Marwick, specializing in public sector human resources, and was President of the Governmental Management Institute, providing training seminars for state and local governments. He is an expert in quantitative methods of job content evaluation and has served as expert witness in arbitration, fact finding, and litigation in state and federal courts in the areas of occupational/gender- dominant job content differences, equal pay and "comparable worth" matters. He has lectured on such topics at the Claremont Colleges, Leiden University of The Netherlands, So. Illinois University, University of Texas, and Washington University. Mr. van Adelsberg authored: "Relating Performance Evaluation to Compensation of Public Sector Employees" and "Midpoint Budgeting, Approach to Controlling Public Sector Salary Expenditures" published in the Public Personnel Journal. He wrote the workbook "Salary Administration Based on Quantitative Job Content Evaluation," and developed the Achievement Evaluation Plan (AEP) method of total job-related performance appraisal. Mr. van Adelsberg holds a BA degree in Government from California State University. He is the recipient of the Lifetime Achievement Award from the American Compensation Association. PUBLIC SECTOR PERSONNEL CONSULTANTS 1/03 MARY KAY BONILLA, SPHR Ms. Bonilla has more than 15 years experience as a human resources analyst and consultant for public employers. She has served as Compensation/Benefits Specialist for Phoenix Healthcare Systems, Human Resources Coordinator for Arizona State University, and Human Resources Analyst for the City of Peoria. She has conducted1rojects in position classification, salary and benefits surveys, FLSA reviews and P compensation system design. She has provided consulting services to public employers throughout the U.S., P Y 9 including: Aleutian Housing 1 ian Auth, AK Huntington Beach, CA Phoenix High School Dist, AZ Boone County, MO Lake Tahoe College, CA Spokane, City of, WA Cochise College, AZ The Navajo Nation, AZ Santa Cruz County, AZ El Paso, City of, TX Pinal County, AZ Tacoma Housing Auth, WA Great Falls, City of, MT Pueblo West Metro Dist, CO W. Palm Beach, City of, FL Ms. Bonilla holds a BS degree (cum laude) in Business Administration from the University of Montana, and the Senior Professional in Human Resources (SPHR) designation from the Society for Human Resources Management. FRED R. COOPER Mr. Cooper has over 25years of experience in human resources management and consulting. He has served in P p administrativeP ositions for Winnebago County, IL, City of Omaha, NE, and the states of Arizona, Iowa, and Maine. He has conductedJ J ro'ects in job analysis, position classification, salary administration, job descriptions, P performance appraisal, and workflow assessment. He has provided consulting services to state and local governments throughout the U.S., including: Avondale, City of, AZ New Hampshire, State of Santa Cruz County, AZ Dona Ana County, NM Palestine, City of, TX San Juan Pueblo, NM Carrizo Springs, City of, TX Pearland, City of, TX San Luis, City of, AZ Gillette, City of, WY Pinal County, AZ Yuma County, AZ Jacksonville, City of, AR Redford, City of, Ml Yuma Housing Authority, AZ Mr. Cooper holds a BS degree in Journalism from Northern Illinois University. DAVID LOOKINGBILL Mr. Lookingbill has over 25 years of experience as a public personnel manager and consultant, specializing in P job classification, content evaluation, and compensation for state and local governments. He has served as Personnel Analyst III with the State of Iowa, Personnel Administrator for the State of Nebraska, Selection Analyst with the State of Arizona, and Senior Personnel Analyst for the City of Mesa, AZ. Mr. Lookingbill is an expert in the development and application of point-factor job content evaluation system. He 9 hasrovided consultingservices to many local governments throughout the U.S., including the following. P Ak-Chin Indian Comm, AZ Jefferson County, TX Pinal County, AZ Avondale, City of, AZ Joplin, City of, MO Prescott, City of, AZ Baytown, Cityof, TX Kingsport, City of, TN San Carlos Apache Tribe, AZ Yt Carlsbad, City of, NM Logan City of, UT Southern Ute Tribe, CO Gila River Indian Comm, AZ Navajo Comm College, AZ Surprise, City of, AZ Gilbert, City of, AZ Phoenix, HS Dist, AZ Tohono O'Odham Nation He holds a BA degree in Psychology from the University of Iowa. PUBLIC SECTOR PERSONNEL CONSULTANTS ROBERT E. McROY Mr. McRoy over has 30 years experience as a human resources executive and compensation consultant for publicprivateemployers,and specializing in job analysis, organizational analysis, position classification, job evaluation, and compensation systems. He has served as Director of Employee Relations for CBS, Inc., Human Resources Manager for Booz, Allen & Hamilton, Compensation Consulting Manager with Hewitt Associates, and Deputy County Manager for Apache County, AZ. He has completed projects in recruitment and selection, base salary systems, position classification, performance management, incentive programs, employee relations, and risk management. Among his recent client projects are those for AZ Dept of Public Safety Huntington Beach, City of, CA Pinal County, AZ Boone County, MO Los Alamos County, NM Schertz, City of, TX Butte County, CA Norco, City of, CA Spokane, City of, WA Chino, City of, CA Oak Ridge, City of, TN Webster, City of, TX Hamilton County, TN Page, City of, AZ Yukon Health Corp, AK Mr. McRoy holds a BA degree in Liberal Arts from Principia College, and a Masters degree in Public Administration from the University of Washington. ELIZABETH J. TALAMONTI, CCP Ms. Talamonti has over 25 years of experience as a compensation manager and consultant for public and private employers, specializing in job analysis, salary surveys, and salary plan development. She has served as Compensation Research Associate for Hayes/Hill, Inc., Senior Compensation Analyst for AON Corporation, Compensation Manager for Loyola University, and Project Manager for the American Compensation Association. She has conducted projects in job audits, job descriptions, salary surveys, compensation database management, compensation plan development, compensation training course development, and compensation trend research. Among her consulting projects are those for: Arizona, University of Hamilton County, TN Maricopa College District, AZ Cochise College, AZ Holbrook, City of, AZ Pinal County, AZ El Paso, City of, TX Killeen, City of, TX Surprise, City of, AZ El Segundo, City of, CA Los Alamos County, NM Yuma, City of, AZ Estes Park, City of, CO Minot, City of, ND Yuma County, AZ Ms. Talamonti holds a BS degree in Business Administration from Arizona State University. She holds the Certified Compensation Professional (CCP)designation from the American Compensation Association. MATTHEW E. WEATH E RLY Mr. Weatherly has over 10 years of experience as a human resources management professional and consultant, specializing in position classification, compensation, recruitment and selection. He has served as a Human Resources Analyst with Employee Solutions, Inc. and Staffing Consultant with Initial Staffing Services. He has completed projects in staff development, recruitment, selection, job descriptions, salary survey, and salary plan development. Among his recently completed consulting projects are those for: AFGE Local 631, DC Hobbs, City of, NM Phoenix School Dist, AZ " AZ Dept Public Safety Holbrook, City of, AZ Surprise, City of, AZ El Paso, City of, TX Huntington Beach, CA Ventura Housing Authority, CA El Segundo, City of, CA Needles, City of, CA Yuma, City of AZ Grand Canyon Schools, AZ Norco, City of, CA Yuma County, AZ Mr. Weatherly holds a BS degree in Human Resources Management from Arizona State University. PUBLIC SECTOR PERSONNEL CONSULTANTS PROPOSAL TO CONDUCT COMPENSATION AND BENEFITS STUDY FOR THE TOWN OF ORO VALLEY F. COST FOR THE STUDY PUBLIC SECTOR PERSONNEL CONSULTANTS 4110 N. Scottsdale Road #140, Scottsdale, Arizona 85251 (480) 947-6164 www.compensationconsulting.com COST FOR THE STUDY A. PROJECT COST ESTIMATE The project's total cost, including all fees for professional services and reimbursement for out-of-pocket expenses, will not exceed the amounts indicated for its components, to permit the Town to tailor the project to its specific needs and financial resources. 1. Fixed Project Cost Components a. Classification Plan - management/employee briefings, PAQ distribution and explanation, worksite job information interviews (100), job analysis, position classification, FLSA status determination, job descriptions (100), QC reviews, appeal resolution, final report. $25,000 b. Salary Plan - labor market definition, benchmark selection, salary survey, data compilation, prevailing rate computation, compensation competitiveness analysis, salary range/schedule structure, compensation competitiveness policy, salary range assignments, fiscal impact estimates, final report, EZ COMP" 9 g installation, staff training, implementation support $15,000 c. Benefits Analysis - current plan review, benefits survey, prevailing practices compilation, competitiveness analysis, employer/employee cost sharing analysis, recommendations for improvements or modifications in benefits if warranted by the survey data. $ 3,500 2. Variable Project Cost Components For cost containment, we can provide the following services on a "per item" basis. These services at 100 items each are included in the preceding fixed cost. - Worksite Job Information Interviews - per 25 interviews $ 2,500 - ADA/EEO-Compliant Job Descriptions - per job description $ 75 3. Optional Additional Project Cost Components - Compensation Issues Identification Focus Groups and Report $ 2,500 - Point-factor Job Evaluation of the Town's Job Classifications $ 2,500 B. FLEXIBLE WORKPLAN AND NEGOTIABLE TOTAL COST Our workplan is flexible and total project cost negotiable, and we will discuss, modify, add or delete, any work task to increase the project's responsiveness to the Town of Oro Valley's needs and financial resources. C. PROJECT BILLING AND PAYMENT We do not require advance payments, and will provide the Town with monthly invoices for the professional services provided and out-of-pocket expenses incurred. We request that the Town pay the invoices within thirty (30) days of their receipt. OVAZ PUBLIC SECTOR PERSONNEL CONSULTANTS 1/03 PROPOSAL TO CONDUCT COMPENSATION AND BENEFITS STUDY FOR THE TOWN OF ORO VALLEY G. COST REDUCTION OPTIONS PUBLIC SECTOR PERSONNEL CONSULTANTS 4110 N. Scottsdale Road #140, Scottsdale, Arizona 85251 (480) 947-6164 www.compensationconsulting.com COST REDUCTION OPTIONS Following are several project activities which, if conducted by the Town instead of our consultants, or reduced in scope or volume, would result in project cost reductions. - Employee project briefings and PAQ distribution/explanation meetings conducted by the HR Director. - Reduce the number of worksite job information interviews from one per job classification (140) to only for positions determined to be incorrectly classified by the HR Director. - Split the worksite job information interviews between our consultants and the Town's HR staff. - Reduce the number of job descriptions to be updated by our consultants to only those requiring substantial revision or to be newly prepared, the rest to be updated by Town staff. - Conduct training and provide QC oversight for Town staff to prepare or update all of the Town's job descriptions. - Eliminate the employee appeal process to the classification of their position, and rely on HR and department quality assurance review. - Conduct some of the project progress reports and draft report reviews with the HR. Director in our Scottsdale office, reducing our consultants' travel time. OVAZ PUBLIC SECTOR PERSONNEL CONSULTANTS 1/03 'le .az • • COMMUNICATING • _ TIEIE PROJECT iy � 2ti. -• _ apt Ingio THE - sr • EMPLOYEES PUBLIC SECTOR t t� .r, 2 ' PERSONNEL CONSULTANTS CLASSIFICATION11141 AN* 1011114, IWO 11/1111Pir 40110 -I+ WO $1.1111 AND COMPENSATION PROJECT PROCEDURE GUIDE SERIES 4, r r C, ' 1° 1 COt�ll MUNATING C .9 -gal .-P•i...."'' -' THE PROJECT 4.4„ To THE E The factor that is most important A. PRE-PROJECT on page 5.At the completion of the distribute the EMPLOYEE Q and A period we will in the development and effective COMMUNICATION Position Description Questionnaire implementation of a new or (PDQ) and provide an item-by-item updated position classification The maximum amount of informa- explanation. concerning the reasons for the tion and/or compensation plan is not project should be provided at the The briefings last 30 to 45 minutes, the technicalearliest rocess, or even the possible date. There will and can be scheduled at one-hour p amount of salary increases. It is already be a number of rumors intervals. To ensure that attendance the extent to which employees floating about since some employ- does not exceed the facility's capacity, to p y ees will have heard about the RFP and that the departments can send understand the process by which reparation, consultant selection their employees in shifts,we suggest p p the plan was developed, and process, and project approval by the the following. tance that it was a CouncilBoard. their accep •Schedule a minimum of two logical and fair process. Followingare several pre-project sessions, and more depending upon 9 communication activities which are - the number of employees to be To assist you in determining essential to the successful conduct briefed and the facility's capacity. of a classification and/or compensa-- ■Control attendance by and implementing the best tion project. scheduling alphabetically by systematic approach to the employees'last names, such as effective communication of the 1.Letter/Memo From the Chief A-E 9:00-10:00 AM;F-J 10:00- Executive Officer 11:00 AM, etc. compensation plan development We suggest that every employee project and the new compensation receive a letter or memo from the 3.Employee Opinion Survey on plan for your organization, we chief executive officer announcing Salary Administration (OPTIONAL) havep rovided this booklet,parts the project (Figure 1), indicating If you have requested it as part of • the reasons for the project, its the total project,we will conduct of which are adapatations from scope and process, the extent of Confidential p our standard the booklet: "COMMUNICATING employee participation, and a guar- Employee Opinion Survey on COMPENSATION PROGRAMS— antee that no one's salary amount Salary Administration which will will be reduced as a consequence of provide the employees the opportu- An Approach to Providing the project. nity to communicate to you their Information to Employees"from primary concerns and opinions the American Compensation 2.Project Briefings by Our regarding the current classification Consultants Association. and/or compensation plan. We will conduct a briefing for every Participation is voluntary. employee to explain the scope of the We have divided this section project, summarize the process we The survey is a multiple-choice of the Guide intoPre-Project,Pre-Pro ect will utilize, explain their roles in the questionnaire with space for corn- id-Project, and Post-Project project,and respond to questions.A ments.To maintain confidentiality, listing of the most frequently asked we administer this questionnaire segments. questions and our responses follows immediately after the PDQ explana- • P E R S O N N E L CONSULTANTS -1- CITY OF Office of the City Manager Memorandum '.YNr TO: All City Employees, Supervisors, and Department Heads FROM: , City Manager DATE: 4/10/00 SUBJECT: Position Classification and Compensation Study I am very pleased to inform you that the City has contracted with a highly qualified outside consultant firm, Public Sector Personnel Consultants (PSPC), to update our position classification and pay system to ensure that your position's classification reflects its duties and responsibilities, and that its salary range assignment is internally equitable and competitive within our employment markets PSPC consultants will conduct briefings on the project for all employees, supervisors and department heads on Monday, April 14. Attendance is mandatory, and you will be informed of the location and time for your briefings. The consultants will also distribute and explain a questionnaire to permit you to describe your duties and responsibilities in your own words. You will have one week to complete the questionnaire and return it to your supervisor. PSPC consultants will be on-site during the later part of May to conduct individual job information interviews with representative incumbents of every job classification at their worksite, to provide you with an additional opportunity to explain the scope and complexity kZ of your position. PSPC will provide recommendations as to the correct occupational job classification and title for every City position, and update our job descriptions from the information you have provided on your questionnaire and during the worksite interview. REMINDER:It is the position that is being studied and classified, not the employee. PSPC will also conduct a salary survey of the public and private employers in the local, regional, and national employment markets where we compete to obtain and retain high quality staff, and recommend a salary plan that is competitive with salaries paid for similar occupations in those employment markets. We cannot promise any salary increases, however, no one salary will be reduced as a consequence of this project. We anticipate that the project will be completed within approximately 120 days, and you will be notified of any actions affecting your position's classification and salary range as -:: soon as the City Council has reviewed the recommendations and adopted the updated plans. • I am very pleased that the City Council has authorized this study to update the internal -i. equity and external competitiveness of our position classification and salary plan. Please see the Human Resources staff if you have any questions. (Figure 1)Memorandum from the chief executive officer announcing the project ,s y x: PUBLIC SECTOR P E R SONNEL CONSULTANTS -2- tion and receivecompleted the com leted q ues- committee or task force of employees 2.Project Information Bulletins tionnaires directly from the employees. representing the various depart- As an alternative to or supplement We will give you extra questionnaires ments, occupational groups, and/or for newsletter articles,we suggest a and self-addressed return envelopes employee associations.We can pro- special monthly or occasional bul- to our office for employees who want vide more intensive and detailed letin to inform the employees of to participate but could not attend briefings for these individuals,whose project activities completed to date, the briefings. role it will be to disseminate this and the anticipated activities for the information to their respective following month. Such a bulletin Several important considerations if departments and employee groups. should be distributed to all employ- you have selected this service. ees, perhaps as a payroll stuffer, This task force can also be utilized posted on bulletin boards, and dis- •Extend the scheduling of the for suggestions regarding procedural seminated by internal e-mail. briefing sessions intervals from one aspects of the project, such as deter- hour to 1 112 hour. mination of the employers to be 3.Employee Communication Task Force included in the external compensa- •Provide a facility that is set up in tion survey, and serving as the job This group should receive a monthly style with tables, or chairs classroom evaluation task force if a point-factor briefing on the project status, and be with writing arms, so that the method is to be developed and/or given the opportunity to ask questions employees can complete the used to establish the internal job about project issues that concern questionnaires. worth ranking of your various job them or the employees.This dialogue •Remind the employees to bring classifications. will provide the employees with the latest and correct information, and pencils or pens to the meeting, and im ortant feedback to the provide these items for the providep employees who forget. B. MID-PROJECT project consultants which may be useful in increasing the project's EMPLOYEE An essential component of an employee COMMUNICATION quality and acceptance of the results. opinion survey process is feedback of osi- hl 4.Progress Reports for the the survey results,to maintainp We suggest a minimum of a mont y Council/Boardtive employee relations. Since it is communication to the employees on the nature of this type of survey to the status of the project.There will We recommend that you provide a solicit negative comments,you should be a normal level of anxiety among monthly summary of the project's carefully consider whether your the employees which is to be progress to the Council or Board, so organization's culture is such that expected when outsiders are making that they remain informed and com- you can provide negative survey recommendations regarding job mitted, and to assure them that they results feedback to the employees and titles and pay ranges. Mid-project will make the final decisions regard- the elected or appointed officials communications will reinforce each ing compensation policy and and Council/Board members. employee's importance to the organi- financial expenditures. zation, emphasize the positive nature We will provide a report summarizing of the project,and lessen unwar- 5.Project Inquiry "Hot-Line" the statistical and narrative results, ranted anxieties and concerns. including all of the employee com- There may be occasions when this technique will be helpful in provid- ments verbatim.We will modify the Following are several mid-project written comments to maintain the communication activities that will ing information, dispelling rumors, and obtaining additional information confidentiality of the respondents and contribute to the successful conduct on employee concerns about the their departments, delete references and implementation of the classifica- project. These "hot lines" take the to named individuals or their jobs tion and/or compensation project. titles,and remove offensive language. form of a specific dedicated phone number, or an e-mail address, for the 1.Employee Newsletter Articles duration of the project,which may The method and extent of distribution and dissemination of the opinion If you have an established printed or be answered by a Human Resources survey report will be up to you. video employee newsletter,we will representative during working hours provide you with information for and an answering machine during articles that indicate the project other times, or an answering 4.Employee Communication Task Force activities completed " You canleverage to date, and the machine or e-mail address whichis '. pre-project and anticipated activities for the following periodically checked for messages progress communication through a month. and responses provided to the callers. PUBLIC SECTOR PERSONNEL CONSULTANTS -3- • _ C. POST-PROJECT the new plans. Supervisors should These meetings provide an excellent EMPLOYEE then conduct employee meetings to opportunity to distribute materials .; COMMUNICATION explain the new plan and answer ques- describing the new plans, such as a rC tions concerning its scope and effect. classification and compensation Once the recommendedp osition pamphlet, updated employee hand- classification and/or compensation This workshop is especially important book, and updated personnel policy plan has been adopted by the if the new plan contains a new salary manual pages. If a video describing Council/Board,you will be able to schedule,with or without in-grade the new plans has been produced, provide a large amount of information steps, and/or the method of salary that would be the introductory part to the employees, in a variety of for- administration is to be changed from of these briefings. mats.Not all of the following activities longevity to pay-for-performance. will be appropriate,or affordable, for The approach selected for the initial 5.Salary Administration Video all circumstances. They are provided year's implementation must be thor- A professionally produced video is for you to select, or develop, the oughly explained and understood. not always necessary or affordable for communication activities which are The extent to which the supervisors every organization. It is however a best suited to your organization. understand and support the new plan very powerful tool for communicat- will be the essential factor to its suc- ing the scope and components of the 1.Copies or Extracts From the cessful implementation. new plan in a modern media which Final Report ascribes a high degree of state-of- 3.Classification and Compensation the-art quality to the new plan. It is We suggest that you prepare for Plan Pamphlet employee perusal a number of copies of also included in new employee orien- our final report on the recommended We recommend that you prepare and tations.We have provided you with a classification and/or compensation distribute to all employees,supervisors sample copy of such a video. plan, after its adoption by the and managers,a pamphlet explaining Council/Board.They could be made the new position classification and/or The salary administration video is available for review in the Human compensation plan. The employees best suited for organizations with Resources and/or line departments' will obtain a greater depth of under- employees at many locations and on ck, offices.You will probably receive a standing, and retain the information varying shifts,who can be shown the request for a copy of the report from for a longer period, from such video at times that are convenient to the media. written material. their work hours.This video need not be costly if your organization has an The report's table with the employee The pamphlet can be used in the internal video production capability names and their actual salary amounts supervisory workshops, post-project or access to an educational institu- should be removed. Some of the employee briefings,and new tion or television station who might material is technical and could be employee orientation sessions. If a produce the video as a public service. misinterpreted, such as market new performance evaluation system comparisons, and salary grade/range was a component of your project, a 6.Updated Employee Handbook and allocations by multiple salary policy description of that system's linkage Personnel Policy Manual formulae if you utilize a point-factor to the pay plan should be included in pamphlet.job evaluation method, and you am the hlet.A separate pamphlet We recommend that you update the may want to consider publishing should be prepared explaining the sections of your Employee Handbook only the new salary grade/range-per scope and process of the new per- and Personnel Policy Manual that job class listings. formance evaluation plan. describe the position classification and compensation plan to reflect any 2. orksho for Supervisors 4.Employee Briefings changes required by the new plan. W p p Those updated pages are excellent We recommend that you conduct a Briefings for all employees,conducted handouts at the supervisory work- workshop for supervisors on all by the Human Resources staff, is one shop and employee briefings. aspects of the new position classifica- of the best methods to ensure that tion and/or compensation plan, for everyone obtains accurate informa- 7.Individual Salary Plan the purpose of preparing them to tion about the new plans,and obtains Implementation Statements explain the new plan to their subor- answers to questions from an expert dinate staff.Their ability to explain source.We recommend a series of The employees need to be informed C..-., the new plan and respond to ques- small group meetings to establish of the impact of the new plan on .t tions will be a major factor in the the best atmosphere for communica- their base salary amount and salary employees' positive attitude towards tion and understanding. opportunity.We recommend that PUBLIC SECTOR PERSONNEL CONSULTANTS -4- - each employee be provided with a some may be compared only to tables with specific salary amounts P ersonalized statement includingthe local employers,while other jobs recommended for each employee, as following information. may be compared on a regional or that is confidential,but it will include national basis. the tables indicating the salary range ■Effective date ofnew the plan, and dollars recommended for each job date of salary change if different If the client has not yet determined classification. •Job class title of their position who the comparator employers will be,we tell the employees that the 4. When will the study be ■Salary grade/range number to process of identifying the employers completed? s which their position's job class is to be surveyed depends to a great p p allocated extent on where the client is currently ,: obtainingthe majority of its employees -�ti= 1- We provide this information in •Minimum Midpoint, and Maximum general terms, such as: "within p and for which occupations.A second nine- amounts of the salary grade/range factor is the identification of employers ty days." •Salary amount prior to the to whom the client regularly loses effective date of the new planemployees. ? current -" 5 Will you make recommen- •Amount of increase to Minimum _ dations regarding(longevity, cost-of- of the new grade/range, if applicable 2. What with the living, benefits, etc.) Council/Board do with your report? r;;: •New salaryamount accordingto N p ._� `�� We tell the employees if a the initial implementation protocol t We uniformly respond that benefits analysis and which salary ■Relationship of new salary to the we do not know what the client's administration items are included in Midpoint of the grade/range (compa- Council/Board will do with our the scope of the project. ratio) report.We tell the employees that in 4,$4• the over 750 times that we have pro- � � . ■Merit increase opportunity at �.- � How much are you being compensation services that we k 6. . various levels of future job vided paid for this study, and wouldn't it performance have experienced 100% implementa- �- be better if that moneywas given to tion, and we have no indication that the employees? =�' ■Amount of supplemental pay, such this project will be an exception. as for longevity, assignments, certifications redit our 100% implementation -:. - We anticipate this question by We c •FLSA status and hourly rate for record to the fact that, in our experi- dividing the total project cost by the overtime ence, employers do not plan projects, number of employees and providing retain consultants, raise employee the employees with a per-employee expectations, and expend funds,with amount. MOST the intention of doing nothing. The THE QUESTIONS are sometimes For example,COMMONLY ASKED BY only modification weP , if a project cost$45,000 requested to make to our original for 450 employees, the per employee EMPLOYEES recommendations is the option for cost would be $100. We tell the Following are the questions that a multi-year implementation plan if employees that if the client distributed employees most frequently ask us the cost to where the client wishes to the project cost to them,each employee during the employee project briefing place its salary policy exceeds the would receive a one-time payment of meetings, and our responses. available funds. $100,minus taxes,instead of a possible raise from the study,which might be more substantial,and which would 1. Who are we going to be - tt 3.Will we get to see a copy of be paid every year. compared to for salaries? the report, and when? � If the client has made this ..' =-�4-y--1Yes.We recommend that ,--ft-A: 7. What will happen if the shows that a job classi�ca- meet survey determination prior to the briefing when the final report has been ' ed over the market rate? ings,we provide the names and adopted by the Council/Board that it tion is priced locations of the employers to the be made public and that extra copies to that not be made available for perusal by the :l The job classification will be s employees.We also indica `�y heads. allocated to the salary range that most and all jobs will be surveyed at all of the employeesdepartment comparatoremployersem to ers and that The reports may not contain the closely matches the prevailing rate at , PUBLIC SECTOR PERSONNEL CONSULTANTS -5- _ the salary competitiveness policy '= t gi,: =.. : That is a distinct possibility. by the employer,which may viL,4_i. 10. Who will be selected for `� 1 be lower(or the same,or higher) than the job information interviews, and Our task is to make sure that each the current salary range/grade.This how is the selection made? position's job classification and the will not impact the salary amount job class titles reflect current duties A. ^n. and responsibilities. It is possible that paid to an incumbent if that amount : =). Unless every employee is to p is within or above the new salary receive a job information interview at some positions may be re-allocated to range for his/her position's job class.ass. their work site,the minimum number a different job classification if their of interviews is one representative duties and responsibilities are now .: incumbent of each occupational job more commensurate with another -i---,t,-( 8. What will happen if anclassification.We will make the inter- than their current job class. employee's salary amount exceeds the view selection at random. If an Maximum of the new salary range/ employee is the only incumbent of a We may recommend that some job grade for their position's' job class? sched- class titles be changed to more pos tion s� job class, that person will be _ uled for an interview. accurately reflect their occupations, A f to account for more or less job '',%,. No one's salary will be . ,. -. '., classes within a sequential group, reduced as a direct consequence of :; 11. What if my supervisor or to recognize new occupational this project. There may be a few does not agree with what I wrote on assignments. employees whose current base salary the Position Description exceeds the Maximum of the new Questionnaire(PDQ)? salary range/grade recommended for 13..What if I do not agree with theirposition's job classification. In �¢ your classification of my position? Supervisors are not permitted such instances,the employee's base change anything that an employee 1}_; fi salary amount will not be reduced, Lz_ = Our response will depend on has written on their PDQ. The pur- but the amount will be frozen untilose of the supervisory review of the whether the client's rules, and/or the such time as their position's job class p scope of the project permit employee PDQ is to ensure that its content is re-allocated to a higher salaryaccurately reflects the duties and appeals to their position's recom- range/grade whose Maximum exceedsmended classification. If they do not, responsibilities performed by the their current base salary amount. incumbent, to the extent that the we will indicate that every position's consultants can readily determine its classification will be reviewed with n.v. the respective department head for i#, t occupational classification. If supervi- y. 9. Will salaries be increased? - errors and that changes may be made sors do not agree with any part of the PDQ content, they may comment and in our initial recommendations. `'�`: .That is a determination to be - indicate their opinions. If appeals are permitted,we inform made by the Council/Board on the basis of their compensation philoso- In virtually all of the instances where the employees that they will be noti- phy, competitiveness policy,and the we see supervisory comments(approx. tied by their employer of our initial za ' resources.We 2% - 5% of the PDQs) they indicate occupational job classification recom- orga n'i tions financial merely make recommendations .The final decisions are 100% withinthat the employee has forgotten to mendation for their position,after the mention an important item, or they the quality control reviews with the authority of the Council/Board.There may differ on the percentages of the department heads. If they feel that we is no guarantee that any salaries will position the employee has allocated have made an error and that signifi- be increased.reased. to its major functions. No one is an cant job content information has expert in completing a PDQ about been overlooked, they may complete Depending upon the Council/Board's their position,and it is quite a form and request that we conduct a final policy determination,a new common to forget an essential item. second review.We will conduct a salary plan may result in uneven second review and notify the client of increases duringthe initial implemen- We will communicate with both the our final recommendation for each p employee and su supervisor in the rare tation year, resulting from the need to p appealed position. bringthe salaries of all individuals to instances of significant difference of opinion regarding a position's job con- the Minimum of the salary g g NOTE:We stress to the employees ran e/ rade take into account each tent,and form an independent opinion. that the appeal process relates only to g g ' , ��=��-=p. o.. the occupational job classification 1 _ individuals current position in the � - : p new salary range, and possibly their k'Tei-; y 12. Will there be changes in and titles of positions, not salary varying length of service. job titles and classifications? range/grade assignments. PUBLIC SECTOR PERSONNEL CONSULTANTS -6- 4 Ai( - - 4-,-, \ . 44 ',xC y�� t i Ly : --- -t,-; -tit,,,,'' ,-,A,A,:kor,4,.. - . ''.-- .t.,-;o4,`'" --1 .t, - -0--A4- v..4,441,;---,_. ,3*- - .-z---- •344'4,,-1. '.''' 'r-. .4.':.,•,4A,,,c. ct..1./.:----0*- 4: ,t., . r .• --`k'--17i.j-`t ,+rte _ r .f.r ss PUBLIC . SECTOR PERSONNEL - CONSULTANTS , ,,-) .,., . 4, ....- _,--1 ,--,-, ,"-lt, Il .40#* S ICYS4--"'" ';.- - 4,,,, _.41M4 *_,1; .' f -fr,b., - --, f 111'-wl. ''', A ow , *AI oif ilk / - ,,,, i fr-,- , . -,.... 7 /tt , ,,,,, ., 1 I _."` *, '''''‘t 1 411114 ti- 1, .,, : if irT) r.4.3 "7.0 '. 'A . , • , 1 . 4.,,,,,. ... , 1 <..„,? t''' / . c$ A p --4,4 t , , i ,- , i ,, ,. ./. 1-3%, EYE r' ..-P,:e1"(...*.. � f f ,fij 4-0. 7-, si .�`rq'„ Ji4 -` �- .f''"°"� i•t�"#�- ,--14 } ,arm=.,.r :00 eltz ,,,----•-% ,,,,s , , , ��. ..., ,,--- ,,,- . ' 1% M'*. fif4 -'' ' Y Tit. CLASSIFICATION AND COMPENSATION PROJECT PROCEDURE GUIDE SERIES EZ TM PROGRAM DESCRIPTION As the name implies, EZ COMPT" EZ COMP' TABLES AND CHARTS Is an easy method of developing Thegro ram includes the following standard files, tables, and charts. p and maintaining the databases which comprise a new or Primary Client Data File updated base salary plan. This 1-Schematic of Occupational Job Classes booklet describes the principal 2-Index of Current to New Job Titles files that are interrelated during 3-Position Allocation Register a salary pproject.ject. 4-External Prevailing Rates Comparison I A-Sources of External Data Table EZ COMP-„ $-Permanent Salary Range Schedule is an interactive B-Job Content Evaluation Profiles* series of files and tables, which C-Internal Equity Analysis Scattergram* are described in this booklet. We D-Current Salary Practice Lines of Central Tendency (LCT)* o not charge for our software , E-External Prevailing Rates LCTs* which we update periodically for F-LCTs Comparison Chart* our clients at no cost. 5-Per-Job Class Salary Range Assignment Table-Class Order 6-Per-Job Class Salary Range Assignment Table-Range Order The trademark name EZ COMP" 7-Non-Benchmark Linkage Table describes both the PSPC 8-Per-Position Compa-Ratio Table consultants'process of compiling 9-Fiscal Impact Estimate Table the data files and the product 10-Implementation Cost Analysis which is installed on the client's Optional Additional Tables computer upon the project's completion. *for salary plans utilizing point-factor job evaluation PERSONNEL CONSULTANTS -1- PRIMARY CLIENT DATA FILE Primary Client Data File consists of all the combined per-position and per-employee data accumulated and created during the project. It is initially established from data provided by the client, such as: Employee Name Current Job Class Title Base Salary Amount Department Job Class Code Salary Range Number Initial Hire Date EEO Designation $ Range Midpoint Performance Score FLSA Designation $ Range Min/Max Additional per-position information added or superimposed on the current data by the PSPC consult- ants during the project may include: New Job Class Title New Job Class Code Salary Range Number $ Range Minimum $ Range Midpoint $ Range Maximum Job Evaluation Points Benchmark Status $ Policy Group Amount to Minimum Implementation Amount New Salary Amount Above Maximum Certification Pay Code Assignment Pay Code Compa-ratio Amount to Midpoint Supervisory Differential TABLE I - SCHEMATIC OF OCCUPATIONAL JOB CLASSES Schematic of Occupational Job Classes is a file established at the completion of the job analysis and position classification Class Occupational Job Families and Job Classes Code phase of the project,with all of the organization's job classes, designating: 1400 Public Works Series '. Facilities Maintenance and Craft Group 1431 Maintenance Supervisor Job Class Series Job Class Groups 1432 Parks Supervisor Job Class Titles Job Class Codes ,, 1433 Senior Skilled Craft Specialist FLSA Designation EEO Designation •�r- 1434 Skilled Craft Specialist 1435 Maintenance Technician .; 1436 Maintenance Technican Assistant 1437 Parks Maintenance Specialist This file will be "stripped" of job titles and class codes for other EZ COMP'files. TABLE 2 - INDEX OF CURRENT TO RECOMMENDED JOB CLASSES Index of Current to Recommended Job Classes is Transaction Codes. = an alphabetical listing of all job classes currently M=Merge into Other Class S=Split into Two or More Classes used by the client and the recommended disposi- 1" Title MT p==Delete Clodificatl ass Titleon N=No Change J=New Job Class tion of each of those job classes and titles. Current Job Class New Job Class Trans Current data is from the payroll, class specifica- Code tions and/or job descriptions, classification plan V • Superintendent of Printing Printing Supervisor T and PDQs. New data includes job class title and z Supper Services Project Mgr. Delete D ; . Survey Party Chief Survey Party Chief N transaction codes. li Surveyor I Surveyor M.D • Surveyor II Surveyor S,N D = Deleted J = New Job Class Utility Locator J • Switchboard Operator Clerical Assistant M.D M =Merged with other Job Class • Systems Analyst Systems Analyst N N = No Change T =Title Modification S = Split into Several Classes PUBLIC SECTOR PERSONNEL CONSULTANTS -2- TABLE 3 - POSITION ALLOCATION REGISTER x , Position Allocation Register strips the following per- _ �- Transaction Codes: N=No Change �J R=Reclassification T=Title Modification position information for the Primary Client Data File: Current Job Class Title Trans Incumbent Current Job Class New Job Class Code Name of Incumbent ,,, ,R Accountant Accountant N Department Warner,K Accountant Programmer R ,. Plummer,J Accountant Accountant N and adds the followinginformation from Table 1, f Favre,B Senior Accountant Senior Accountant N Ditka,M Senior Accountant Senior Accountant N based on the PSPC consultants' determinations as _ Ruud,E Accounting Clerk III Accounting Clerk T _. Drukker,H Accounting Clerk III Accounting Clerk T to which job class the position is allocated: Recommended Job Class Title Job Class Code Transaction Code: N = No Change R = Reclassification; T= Title Modification TABLE O - EXTERNAL PREVAILING RATES COMPARISON External Prevailing Rates Comparison compares Aged Variants The client's current salary structure Midpoint for 1 Benchmark Job Class Current id arc survey $ % Midpoint each of its salary survey benchmark job classes - from the Primary Data File to the external prevailing ���works a or $49,686 $77,269 -527,5'83 -35.70% Police Chief $49,686 $77,102 -$27,416 -35.56% rate indicating the dollar and percentage variance of Human Resor rce Director/City Clerk $37,080 $57,062 -$19,982 -35.02% Police Lieutenant $35,310 $42,344 47,034 -18.61% the client's rates to the prevailing rates. Building Inspector $32,028 $33,438 41,410 -4.22% Human Resource Specialist $23,898 $24,961 -$1,063 -4.26% Laborer $21,878 $20,721 $957 4.82% • Comptroller $37,080 $32,465 $4,615 14.22% TABLE A- SOURCES OF EXTERNAL SALARY DATA Sources of External Salary Data identifies the source of each rate comprising the external prevailing rate for the client's salary survey benchmark job classes. This table may be updated annually to com- pute the new prevailing rate for each benchmark job class. If the external data was obtained through a.special salary survey questionnaire, this table will indicate, for each benchmark job class, the name of every employer who reports a comparable job to the bench- mark, their job class title, and current salary data. If the external data was extracted from an existing salary survey report which identifies the employers and their data, this table will indicate the same information as in the previous paragraph. If the report provided only merged data for each of their benchmarks matched to the client's benchmark,this table will only indicate the name of the survey, the survey benchmark job title, and the salary data. TABLE $ - PERMANENT SALARY RANGE SCHEDULE Permanent Salary Range Schedule indicates the Salary Range ' Salary Number, Minimum, Midpoint and Maximum amounts for each Range Minimum Midpoint Maximum salary range in the client's base salary plan. If the client utilizes a = 63 $60,093 $75,116 $90,139 grade/stepsystem, this table indicates the SalaryGrade Number 64 $61,595 $76,994 $92,393 Y65 $63,135 $78,919 $94,703 and the number and amount of each step within every salary grade. 66 $64,713 $80,892 $97,070 67 $66,331 $82,914 $99,497 68 $67,990 $84,987 $101,984 69 $69,689 587,112 $104,534 TABLE B -JOB CONTENT EVALUATION PROFILES '` Job Content Evaluation Profiles lists all of the job class titles and codes from Table 1, the evaluated job levels and points for each of the compensable factors, and the total points for every job class. PUBLIC SECTOR PERSONNEL CONSULTANTS -3- . - CHART C •INTERNAL EQUITY ANALYSES SCA1TERGRAM * Internal Equity Analyses Scattergram consists of a scatter diagram for each primary group of job class- es (i.e.: Clerical/Office, Labor/Trades, Professional/Technical, Management/Executive), cone dispersion analyses, and current salary practice lines of central tendency (LCT) and formulae, by combining the Salary Range Midpoint amounts $120,000 li 1 ! 1 : f i 1 from the Primary Client Data , , I iI 1 File and the total job points $100,000 , } from Table B through the f { . _ S� graphical statistical capability O $80,000 ` 1 I i.1 - • lligill Q. of standard PC software. $60,000 , , o.) , . ' ' 01 . g• $40,000 i' - „ma i i . ixr,�r�-.Y�- mo $20,000 { - i r r 300 400 500 600 700 800 900 1000 Points y=82.695x+1189.2 CHART D - CURRENT SALARY PRACTICE LINES OF CENTRAL TENDENCY (LCTs)* Current Salary Practice Lines of Central Tendency (LCT$) translates the combination of the client's current salary Midpoint practice dollars for various job classes from the Primary Client Data File with their respective job evaluation points from Table B into a mathematical per-job point formula which, when plotted on a$/Points graph, constitutes a definitive graphic line. This table may contain more than one LCT to represent a number of the client's major occupational job groups. CHART E -EXTERNAL PREVAILING RATES LCI? External Prevailing Rates LCTs depicts one or more LCTs representing the external prevailing rates, which are constructed by combining the client's job content points from Table B with the external pre- vailing rate from Table 4 in the same manner as for Chart D. CHART F - LCTs COMPARISON CHART* LCB Comparison Chart con- sists of the graphic comparison - $ °°00 i 1 _ f ' - ' ' ' ' - ` i of the lines of central tendency $70,000 i , , - = + _ _- _ ' and formulae of the client's - $60,000 .. _ . , - . current salary practice for its - I - } ' ; . i - - - .A. ' -_ 2 $50,000 4 _ primary job groups from Table -- c - ! - e' $40,000 1 1 , - - �' ' D to those of the external pre- ' _ -' vailing rates. The prevailing n $30,000 : _ _ _�., : - _ rate LCTs and formulae are :, $20,000 ; . ,. _ . . . _ constructed and computed by $10,000 - 1 - - = - = - : .' � i _ " . combining the client's job con- j ` ' . ' . . . . , tentpoints from Table B with ;° f - 1 , 200 300 400 500 600 700 800 900 the external prevailing rate c Points A=Prevailing Rate amounts from Table 4. Ba Current Salary Practice PUBLIC SECTOR PERSONNEL CONSULTANTS —4— v le TABLE 5 PER JOB CLASS SALARY RANGE ASSIGNMENT TABLE (CLASS ORDER) Per Job Class Salary Range -Recommended- '� Class Occupational Job Families gala Assignment Table (Class Order) = Code Salary and Job Classes RangeMinimum Midpoint Maximum assigns each job class to a salary range within the Permanent _ , 1400 Public Works Series Salary Range Schedule (Table$). Facilities Maintenance and Craft Group The process is different for 1431 • Maintenance Supervisor 59 $54,441 $68,051 $81,662 Y 1432 • Parks Supervisor 59 $54,441 $68,051 $81,662 salary plans based on direct - 1433 Senior Skilled Craft Specialist 35 $30,099 $37,624 $45,149 1434 Skilled Craft Specialist 29 $25,954 $32,443 $38,932 market pricing than for those 1435 • Maintenance Technician 30 $26,603 $33,254 $39,905 aluated 1436 Maintenance Technican Assistant 26 $24,101 $30,127 $36,152 based on quantitative eV 1437 Parks Maintenance Specialist 25 $23,513 $29,392 $35,270 job content. •Salary Survey Benchmark ,c•+,ci,,..,,w:Y..7!cr'!';;lF iia-...ri,.x+Fs�',...¢-.!bey?t-r•.1,whr:r'.r'�L',=.�.,e.=..�.:�:,-,..� sa.r.::sb+'.,.;.�.-:N.F,..-,;.:..r.^+�..ati-,.-:%:",-,ss;.;.?:.�<+;�!'!'^::X=b:A`'f'°!N--: - -�' .. For plans based on direct mar- ket pricing, this table is initially created by assigning each benchmark job class to the salary range on Table $whose Midpoint amount most closely matches the external prevailing rate from Table 4. Non- benchmark job classes are assigned to their salary ranges by reference to the Non-Benchmark Linkage Table (Table 7). Flexibility for subsequent internal equity adjustments to Table 5 is provided on the basis of professional judgment. Forplans based on quantitative job evaluation, this table is created by multiplying the job points for each job class from Table B by the client's salary competitiveness policy formula for each primary job group from Table F. The process then looks up Table $ for the Midpoint amount on the Permanent Salary Schedule closest to the -Recommended- product of the calculation, Class Occupational Job Classes Salary which designates the proper Code "ge Minimum Midpoint Maximum salary range. 1714 Director of Planning,Zoning,and Building 65 $60,610 $75,762 $90,915 -5 1133 •' Internal Auditor 65 $60,610 $75,762 $90,915 � 1112 Assistant City Administrator 64 $59,131 $73,914 $88,697 =~ TABLE 6 provides the same 1620 • Director of Recreation 63 $57,689 $72,111 $86,534 1279 ' Fire Chief 63 $57,689 $72,111 $86,534 information in low to high 62 $56,282 $70,353 $84,423 1243 • Assistant Chief of Police 61 $54,909 $68,637 $82,364 salary range order. •Salary Survey Benchmark TABLE 7-NON-BENCHMARK LINKAGE TABLE Non-Benchmark Linkage Table for non-quantitative plans, indicates the class titles of the job classes which are not salary survey benchmarks,the class title of the benchmark or reference job classes to which they are linked.The process auto- matically adjusts the salary range for the This table is to be utilized as a guide during annual salary plan updates,permitting non- benchmark job lasses to be adjusted by the same number of salary ranges as the salary non-benchmark class by the current salary survey benchmark job lass to which they have been linked. range differential when the salary of its Non-Benchmark Job Title Benchmark Job Title linked benchmark or reference job class is I adjusted on Tables 5 and 6: .1 Accounting Manager Accountant Adult 8,Info Services Manager Librarian Building Monitor Office Assistant Building Maintenance Supervisor Building Maintenance Worker Building Permit Specialist EXecupve Secretary Bus Driver Light Equipment Operator Business Manager Accountant fi PUBLIC SECTOR PERSONNEL CONSULTANTS -5- TABLE B PER-POSITION COMPA-RATIO TABLE -Recommended- _ Employee Dept New Job Class Current $<Min $<Mid $>Max Name Code Salary Ralary Minimum Midpoint Maximum Ratio Simon,N A Administrative Assistant $21,330 26 $24,101 $30,127 $36,152 70.80% $2,771 $8,797 $0 Taylor,J A Director of Real Property 585,685 67 $66,331 $82,914 $99,497 103.34% $0 $0 $0 Garcia,J A Chief Deputy of Operations $56,815 46 $39,493 $49,366 $59,239 115.09% $0 $0 $0 Crow,S A Program Manager $51,385 44 $37,590 $46,987 $56,385 109.36% $0 $0 $0 lomi,A M Medical Investigator $69,716 70 $71,432 $89,289 $107,147 78.08% $1,716 $19,573 $0 Reidle,J M Forensic Technical Specialist $77,123 55 $49,321 $61,651 $73,982 125.10% $0 $0 $3,141 Young,N M Principal Secretary $24,354 26 $24,101 $30,127 $36,152 80.84% $0 $5,773 $0 Per-Position Compa-Ratio Table provides the following information,which is added to the Primary Client Data File, from Table 3, $, and 5. Job Class Title Incumbent's Name Incumbent's Current$ Job Class Code Salary Range Number Amount Below Minimum Department Salary Range Midpoint Amount Below Midpoint Compa-Ratio Salary Range Min/Max Amount Above Maximum The Compa-Ratio (short for Comparative Ratio) is a calculation which expresses the percentage rela- tionship of the incumbent's current base salary amount to the Midpoint of the salary range for their position's job class. TABLE 9 • FISCAL IMPACT ESTIMATE TABLE Fiscal Impact Estimate Table provides, on a department or cost center basis,the estimated annualized cost to bring the salaries of all employees to the Minimum of the salary range for their position's job class. The table combines the department des- ignations from the PrimaryClient Data File Number of Employees 287 Total Payroll $10,684,333 with the total amounts of current salaries and Number of Employees Below Minimum 77 salaries below the Minimum from Table 8, for As%of total employees 26.83% Totals below Minimum $121,099 alternative salarycompetitiveness policies.p p As%of total payroll 1.13% Average amount below Minimum $1,573 OPTIONAL TABLES EZ COMP'can be expanded to include and actively integrate any number of custom-developed tables, or tables constructed from various combinations of the standard tables, such as the following: • Initial Implementation Protocol Guide • Supplemental Pay Table for Special • Initial Implementation Compression Assignments, Certification, License or Tempering Guide Language Proficiency ■ Merit or Longevity Salary Increase Guide • Longevity Recognition Supplement • • Performance Reviews Due/Overdue Report Supervisory Differential • • Departmental,Job Class, or Longevity Trainee on In-Training Rates Compa-Ratio Report • Out-of-Class or Acting Capacity Differentials ■ Individual or Group Incentives NOTE: Not all of the preceding tables will be present in the EZ COMPTM for every salary plan. PUBLIC SECTOR PERSONNEL CONSULTANTS -6- TOWN OF ORO VALLEY Page 1 of 1 COUNCIL COMMUNICATION MEETING DATE: April 16, 2003 TO: HONORABLE MAYOR& COUNCIL FROM: Joe Andrews, Civil Attorney SUBJECT: ORDINANCE NO. (0) 03-10 ; REPLACING THE SUBSEQUENT TWO (2) YEAR TERM(S) WITH FOUR (4) YEAR TERM(S) UPON REAPPOINTMENT AFTER SERVING AN INITIAL TERM OF TWO (2) YEARS FOR THE TOWN MAGISTRATE SUMMARY: The Oro Valley Town Code currently provides that "[t]he presiding officer of the magistrate's court shall be the town magistrate who shall be appointed by the town council. The town magistrate shall serve a term of two years with the beginning and end of the term to be specified at the time of appointment. During such term, the magistrate may be removed only for cause by a majority vote of the town council." OVTC § 5-2- 1. The two (2) year term for the Oro Valley Magistrate as outlined in OVTC § 5-2-1 may be unconstitutional. Specifically, the Arizona Supreme Court has held that pertaining to local magistrates, "[four (4) year] term lengths would be adequate constitutionally and that any term shorter than two years would compromise judicial independence and would not be constitutional." Winter v. Coor, 144 Ariz. 56, 695 P.2d 1094 (1985). The Arizona Supreme Court has also made its preference for four (4) year terms for Magistrate Judges known. Therefore,the Town should change the Town Code, Section 5-2-1, Town Magistrate accordingly. FISCAL IMPACT: N/A RECOMMENDATION: Approval SUGGESTED MOTION: I hereby move to approve Ordinance No. (0) 03-10 ; Replacing the subsequent two (2) year term(s)with four(4) year terms) after serving an initial term of two (2)years for the Town Magistrate. ATTACHMENTS: 1. Ordinance No. (0) 03- 10 Replacing the subsequent two (2)year term(s)with four(4) year term(s) after serving an initial term of two (2)years for the Town Magistrate. r I $4. Tow A •, • Town Ma:istrate Chuck Sweet, own Manager ORDINANCE NO. (0) 03 -10 AN ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA AMENDING SECTION 5-2-1, "TOWN MAGISTRATE," IN ORDER TO PROVIDE FOUR (4) YEAR TERM(S) FOR THE TOWN MAGISTRATE UPON REAPPOINTMENT AFTER SERVING AN INITIAL TERM OF TWO (2) YEARS; REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; PRESERVING THE RIGHTS AND DUTIES THAT HAVE ALREADY MATURED AND PROCEEDINGS THAT HAVE ALREADY BEGUN THEREUNDER; AND DECLARING AN EMERGENCY TO EXIST WHEREAS, on March 17, 1993, the Town Council did approve Ordinance Number (0) 93-06, which adopted that certain document entitled, "Town Magistrate" Section 5-2-1 of the Oro Valley Town Code; and WHEREAS, the Supreme Court of Arizona has held that Magistrate Judges should be appointed for a term long enough to insulate them from political pressure. Jett v. City of Tucson, 180 Ariz. 115, 882 P.2d 426 (Ariz. 1994); Winter v. Coor, 144 Ariz. 56, 695 P.2d 1094 (Ariz.1985); and WHEREAS, Under contemporary standards, a four (4) year term for Magistrate Judges seems appropriate ro riate Jett v. City of Tucson, 180 Ariz. 115, 882 P.2d 426 (Ariz. 1994); and WHEREAS, the Town has deemed it necessary to increase the term length of the Oro Valley Magistrate Judge from two (2) to four(4) years after serving an initial term of two (2) years; and g WHEREAS, the Town has deemed it necessary to amend Section 5-2-1 in order to accomplish this change in the Oro Valley Magistrate Judge Term; and WHEREAS, amending Section 5-2-1 of the Oro Valley Town Code is in the best interest of the general welfare of the residents of the Town. NOW, THEREFORE, BE IT ORDAINED by the Mayor and the Council of the Town of Oro Valley, Arizona, as follows: SECTION 1. The proposed amendment to Section 5-2-1 reads as follows, with additions being shown in ALL CAPS and deletions being shown in Strikeout text: 5-2-1 Town Magistrate Theresidin officer of the mMagistrate's eCourt shall be the tTown mMagistrate who shall be Thepresiding appointed bythe tTown eCouncil. The tTown mMagistrate shall serve a AN INITIAL term of two (2) years AND SUBSEQUENT TERMS OF FOUR (4) YEARS, IF REAPPOINTED, with g the beginning and end of the EACH term to be specified at the time of OVTC 5-2-1 Amendment Office of the Oro Valley Town Attorney/ca/040403 appointment/REAPPOINTMENT. During such term, the TOWN mMagistrate may be removed only for cause by a majority vote of the tTown eCouncil. SECTION 2. Pursuant to ARS § 41-1346, the Town shall maintain efficient record management for localp ublic records and it has been determined that this Ordinance is a public record with three copies of said Ordinance to remain on file in the office of the Town Clerk. SECTION 3. The various Town officers and employees are authorized and directed to perform all acts necessary or desirable to give effect to this Ordinance and portion of the Town Code. SECTION 4. All Oro Valley Ordinances, Resolutions, or Motions and parts of Ordinances, Resolutions, or Motions of the Council in conflict with the provisions of this Ordinance are hereby repealed. SECTION 5. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. SECTION 6. It is necessary for the preservation of the health and safety of the Town of Oro Valley, Arizona, an emergency is declared to exist, and this Ordinance shall become immediately operative and in force from and after the date of adoption hereof PASSED AND ADOPTED by Mayor and Town Council, the Town of Oro Valley, Arizona, this 16TH day of APRIL , 2003. TOWN OF ORO VALLEY ATTEST: Paul H. Loomis, Mayor Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Town Attorney OVTC 5-2-1 Amendment Office of the Oro Valley Town Attorney/ca/040403 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: April 16, 2003 TO: HONORABLE MAYOR& COUNCIL FROM: JEFF GRANT, HUMAN RESOURCES DIRECTOR SUBJECT: RESOLUTION NO (R) 03-35—A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY APPROVING A TOWN MAGISTRATE CONTRACT. SUMMARY: The Human Resources Director recommends that the Town Council consider the approval of this Resolution which would reappoint George Dunscomb as Town Magistrate for a four-year period beginning April 18, 2003. The four-year term is consistent with the opinion of the Legal Department and the Magistrate term of office suggested by the Arizona Supreme Court. The four-year term is consistent with the terms of Town Code Section 5-2-1, "Town Magistrate." FISCAL IMPACT: Per the terms of the approved contract. SUGGESTED MOTION: I move to adopt Resolution(R)03-35 reappointing George Dunscomb as Town Magistrate pursuant to the terms of the proposed contract. ATTACHMENT: 1. Town Magistrate Contract -7,aJ Jeff Gran, Human Resources Director RESOLUTION NO. (R) 03 -35 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA APPROVING A TOWN MAGISTRATE CONTRACT. WHEREAS THE Town Council of the Town of Oro Valley desires to continue the efficient operation of the Magistrate Court, and WHEREAS the Town Council of the Town of Oro Valley desires to reappoint George Dunscomb to the position of Oro Valley Town Magistrate; and WHEREAS, it is deemed in the best interest of the Town of Oro Valley and the Magistrate Court to reappoint the Magistrate for a four year term pursuant to the revision to Town Code Section 5-2-1, "Town Magistrate;" and WHEREAS, it is deemed in the best interest of the Town of Oro Valley to ensure that the Town Magistrate is paid competitively NOW, THEREFORE, BE IT RESOLVED by the Mayor and Town Council of the Town of Oro Valley that a four year contract reappointing George Dunscomb to the position of Town Magistrate of the Town of Oro Valley is hereby approved. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 16Th day of APRIL , 2003. TOWN OF ORO VALLEY Paul H. Loomis, Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Tobin Sidles, Acting Town Attorney TOWN MAGISTRATE EMPLOYMENT AGREEMENT AN EMPLOYMENT AGREEMENT1 between the Town of Oro Valley, an Arizona Municipal Corporation (hereinafter Town) and George Dunscomb (hereinafter Magistrate) for Town Magistrate services. Pursuant to this agreement, Town herewith employs George Dunscomb as Town Magistrate for the Town of Oro Valley. Magistrate shall be deemed an employee of the Town pursuant to this agreement, and not an independent contractor. This contract shall commence on April 19, 2003 and continue for a FOUR(4) YEAR PERIOD from said date as provided by law, and as set forth by Oro Valley Town Code Section 5-2-1 as amended. During the Magistrate's term of office, Magistrate may be removed by the Town Council only for cause. This employment agreement is subject to the following additional terms and conditions. 1. Magistrate will fulfill the duties of the Town Magistrate as provided by the State statutes and the Oro Valley Town Code Ordinances, and as defined by Arizona state law. 2. The Magistrate position is classified as a full-time, exempt employee of the Town and the person hired shall devote such time as is necessary and appropriate to conduct court business and manage the court resources 3. Magistrate will assume the responsibilities of running the court system during the period of his/her employment. Such responsibilities shall carry with them all powers and duties associated with such position. 4. Magistrate shall be entitled to travel reimbursement (other than commuting) in accordance with Town Standard Operating Procedures. Magistrate shall be entitled to provisions of the Oro Valley Town Code, regulations and Personnel Policies and Procedures relating to vacation, paid holidays, and sick leave; retirement/pension plan participation; and other fringe benefits, working conditions, and Cost of Living Adjustments (COLA) as they now exist, or as they may be amended for the other exempt employees of the Town of Oro Valley, to the extent that they are consistent with the terms of this agreement. In addition, Magistrate shall be entitled to reimbursement by the Town of Oro Valley for the costs associated with acquiring"tail" liability insurance coverage for the period of this appointment. The reimbursement for"tail coverage"will not exceed $3900. 5. Magistrate shall also be responsible for compliance with all Town policies, rules and regulations regarding purchasing, money management and security; hiring, firing, and personnel management; budgetary and financial constraints; and such other regulations to the extent that these do not conflict with Supreme Court Rules and Arizona case law. TOWN MAGISTRATE EMPLOYMENT AGREEMENT, p. 2 6. Town agrees to pay Magistrate during the four years of this agreement the sum of ($ , ) PER ANNUM, subject to future COLA adjustments as noted in Paragraph 4, above. Such amount shall be payable to the Magistrate in installments at the same time and in the same manner as other salaried employees on a bi-weekly basis and shall be subject to FICA, Social Security and other legally required withholdings. In the event Magistrate voluntarily chooses to serve less than his/her full term, or is terminated for cause; the pay shall be pro-rated accordingly. Should Magistrate voluntarily decide to serve less than the full term of this agreement, s/he shall give a minimum of two weeks notice unless exempted from this provision by the Town Council. IN WITNESS THEREOF, this agreement has been executed by the parties this day of , 2003. TOWN OF ORO VALLEY, an Arizona Municipal Corporation, By: Paul H. Loomis, Mayor George Dunscomb, Magistrate ATTEST: Kathryn Cuvelier, Town Clerk APPROVED AS TO FORM: Dan Dudley, Town Attorney FINIIIIMMINMMIN117111P•ANIMINIMINIMENNINIIIMP 4 TOWN OF ORO VALLEY 4 COUNCIL COMMUNICATION MEETING DATE: April 16, 2003 TO: HONORABLE MAYOR& COUNCIL FROM: Robert Conant, Planner II SUBJECT: CONTINUED PUBLIC HEARING — ORDINANCE (0) 03-03 , OV9-01-07, THE PLANNING CENTER, REPRESENTING STEVEN GRIMM, VAUGHAN & JEANNE WENTZ AND JOHN FAZIO, REQUESTS A REZONING FROM TECHNOLOGICAL PARK TO C-1 LOCATED ON THE EAST SIDE OF ORACLE ROAD IN THE PROXIMITY OF DESERT SKY ROAD, PARCELS 224-310-09C, 224-310-09D, 224-310-09E, 224-310-09F AND 224-310-09G OWNERSHIP: Steven Gimm Vaughan & Jeanne Wentz 3626 W. Ethan Crossing Ln. 3070 S. Freeman Rd Tucson, AZ 85741 Tucson, AZ 85730 John Fazzio 9800 N. Oracle Rd. Oro Valley, AZ 85737 AGENT: The Planning Center 110 S. Church St., Suite 6320 Tucson, AZ 85701 Fax 622-1950 PETITIONER'S PROPOSED USE AND STATED REASON FOR THE REQUEST: The applicant states that the rezoning would allow the development of 44,950 square feet of commercial/office development on 7.98 acres consistent with the General Plan. BACKGROUND: The property is located on the east side of Oracle Road in proximity to Desert Sky Road. Currently, the property has a single-family residential house and a chapel on the site. The remainder of the property is undisturbed desert. The rezoning request has been filed, in order to allow the chapel and reception facility existing on the site to expand the services they offer and to add 30,450 square feet of commercial space. SUMMARY: This item was continued from the Town Council meeting of February 5, 2003 and March 5, 2003. Those reports are attached to provide the specifics of the property. In the following sections, this report addresses the two primary issues discussed by the Council at the March 5 meeting: 1. the design of an approach for connection to a signalized intersection; and, 2. the concern that uses other than those proposed in the Tentative Development Plan may be developed. At that meeting, there was also discussion regarding the need to rezone the property to allow the proposed uses. The property is presently zoned Technological Park (TP) which permits a broad range of office and TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 3 research uses, and limited manufacturing. Churches and restaurant uses may be permitted by a conditional use ermit (CUP). Retail uses are not permitted unless they are "accessory uses customarily incidental to p thep ermitted use," for instance a small display or sales area in a manufacturing plant. On the other hand, C-1 allows retail, office and restaurant uses as permitted uses and churches through a CUP. In sum, TP is intended for"administrative, research, and specialized manufacturing"while C-1 is intended for"large scale office complexes and small indoor retail centers, located on a major arterial." The C-1 district more closely fits the intended uses and reduces the need for multiple CUPs to achieve those uses. Connection to a Signalized Intersection The connection either to El Conquistador Way or Linda Vista Boulevard would relieve cars turning onto Oracle Roadoin south bound. Both El Conquistador Way and Linda Vista Blvd. are signalized intersections at g g Oracle Road. The applicant has been working with the property owners to north and south. The applicant has developed a pp o plan for access to El Conquistador Way. Access to the north; however, will entail grading in slopes of 25% or more. A route to the south connecting to Linda Vista Blvd., would appear to more feasible, due to lack of slopes. An access could be planned along the eastern property boundary of the property to the south connecting to Linda Vista and Oracle Road. The applicant has made a concerted effort to contact the southern property owner, without success as of the date this report was written. Staff has added Conditions #3 and#4 in Exhibit A to address interim traffic control and the eventual connection to the north andlor south. Those connections would be stubbed out until the adjacent properties apply for rezonings andlor development plans at which time the connections could be completed. Future Uses Thep roposal is for C-1 zoning, which is more intense than Neighborhood Commercial but less intense than C-2. The primary use proposed for site is the chapel and wedding reception facility, which will generate considerable traffic from time to time; however, not on a continuous, daily basis. The other uses proposed by the Tentative Development Plan are office uses with the possibility of some retail and a restaurant. Thep ermitted and conditionally permitted uses in C-1 do not include many continuous high traffic generators.However, the following permitted uses may be considered high traffic generators within a C-1 zoning district: a. Hospital for animals including boarding and lodging. b. Automobile parts store. c. Grocery store. d. Hardware store. To address the Council's concern regarding the potential future volume of traffic accessing the site on a continuous basis, Staff has added Condition#5 to eliminate the above uses with this rezoning. F:\OV\OV9\2001\9-01-07\TC RPT CONT 2.doc TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 3 of 3 RECOMMENDATION: Staff recommends that the Town Council approve OV9-01-07, rezoning 7.98 acres located on the east side of Oracle Road inroximit to Desert Sky Road from Technological Park to C-1, subject to the conditions listed in p y Exhibit"A". SUGGESTED MOTIONS: The Town Council may wish to consider one of the following motions: I move to approve Ordinance (0) 03- - , OV9-01-07, rezoning 7.98 acres located on the east side of Oracle Road inroximit of Desert Sky Road from Technological Park to C-1, subject to the conditions listed in p y Exhibit "A" attached, herewith. OR I move to approve Ordinance (0) 03--03 , OV9-01-07, rezoning 7.98 acres located on the east side of Oracle Road in proximity of Desert Sky Road from Technological Park to C-1, subject to the conditions listed in Exhibit "A" attached herewith and the following added conditions: OR I move to deny Ordinance (0) 03- 03 , OV9-O 1-07, rezoning 7.98 acres located on the east side of Oracle Road inroximit of Desert Sky Road from Technological Park to C-1, finding that: . ri- p y Attachments: 1. Ordinance (0) 033 2. Exhibit A 3. Town Council Staff Reports February 5, 2003 and March 5, 2003 4. Tentative Development Plan (full site analysis provided previously) /.1)-->--Ithc P l a 41, 4 Zo it Administrator 1 i .., ,L, '. unity I eveOement Director Coe j/te,a AI 4 Town Manager C- F:\OV\0V9\2001\9-01-07\TC RPT CONT 2.doc ORDINANCE NO. (0) 03-03 AN ORDINANCE AMENDING THE TOWN OF ORO VALLEY ZONING MAP BY REZONING THE PROPERTY LOCATED ON THE EAST SIDE OF ORACLE ROAD IN THE PROXIMITY OF DESERT SKY ROAD, FURTHER IDENTIFIED AS PARCELS 224-310-09C, 224-310-09D, 224- 310-09E 224-310-09F AND 224-310-09G WHICH WAS PREVIOUSLY ZONED TECHNOLOGICAL PARK TO C-1 (COMMERCIAL DISTRICT) AND REPEALING ALL ORDINANCES IN CONFLICT HEREWITH WHEREAS, that certain real property located on the east side of Oracle Road in the Sky of Desert Road, containing 7.95 acres and further described by the map attached proximity part and made of this Ordinance, is currently zoned Technological Park in the Town of Oro Valley; and WHEREAS, an application requesting that the property be rezoned to Oro Valley C-1 has pp on been filed with the Town; and WHEREAS, the Planningand Zoning Commission, having considered said application and public requestat a dulynoticed hearing in accordance with State Statue, and having made its recommendation to the Town Council; and WHEREAS, the Oro ValleyTown Council has considered the requested rezoning at a duly noticedublic hearingand finds it is consistent with the Town's General Plan and Ordinances. p NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY: SECTION 1: That certain real property located on the east side of Oracle Road in the proximitySky of Desert Road and further described by the map attached to and made part of this Ordinance is herebyrezoned to C-1 (Commercial District) subject to those conditions, stipulations, plandevelopment for develo ment and all other conditions of approval as specified in Exhibit "A" attached hereto. SECTION 2: That all ordinances and parts of ordinances in conflict herewith be and the same are hereby repealed to the extent of such conflict. Ordinance (0) 03'03 Page 2 SECTION 3: That this ordinance and the various parts thereof are hereby declared to be severable. If anysection, sub-section, sentence, clause, word or phrase of this ordinance is, for any reason, held to be unconstitutional, such holdings shall not affect the validity of the remaining portion of this ordinance. PASSED AND ADOPTED bythe Mayor and Town Council of the Town of Oro Valley, Arizona, this 16th day of April, 2003. Paul H. Loomis, Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM Dan L. Dudley, Town Attorney EXHIBIT A CONDITIONS OF APPROVAL OV9-01-07 1. All Standards Conditions per Resolution 90-21 for Non PAD rezonings shall apply(attached). 2. At the time a Development Plan is submitted for review a comprehensive sign plan shall be submitted for review and approval. 3. Provide connections from this property to the properties on the north and south. 4. Traffic control shall be provided by the applicant for all events that generate in excess of 100 vehicles on the site. At such time as a connection is made, either north or south, to an intersection with a traffic light, this condition will be null and void. 5. The following uses shall not be permitted under the C-1 zoning district for this site: a. Hospital for animals including boarding and lodging. b. Automobile parts store. c. Grocery store. d. Hardware store. Zoning Code 6. Section 3-104(B)(3)(d) Label the section, township and range, underneath the scale on the location map on the tentative development plan. Tentative Development Plan 7. Add a landscape median in the parking area just east of the access to the existing building since there are more than 9 parking spaces in a row. Drainage Report 8. Add rock sizing calculations for all erosion control measures at the detention basin outfalls. 9. Show the size of the curb opening for watershed#3 on page 7 as it is calculated in the hydraulic calculations. 10. Clarify the need for a 15-foot curb opening for watershed#3 where it flows into the northeast basin. 11. Address the measures necessary to protect the project in the area that encroaches into the erosion hazard setback, the areas include the parking lots, the northwest detention basin and the pad"A" building. 12. Remove the label "basin B" and insert southwest basin in the last sentence of the second paragraph on page 7. 13. Provide calculations that show the time it will take for the detention basins to drain completely. 14. Thep roposed first floor elevation for the southwest building is too low at 2643.67. Town staff computes the minimum to be approximately 2644.47. ORO VALLEY PLANNING AND ZONING DEPARTMENT STANDARD CONDITIONS FOR NON-P.A.D. REZONINGS Completion of the following requirements for a rezoning ordinance within the time frame specified herein from the date of approval by the Town Council: 1. Submittal of a complete hydraulic and hydrologic drainage report. 2. Approval of a development plan and/or recordation of a final plat as determined necessary by the appropriate Town Departments. 3. A suitable arrangement with Pima County Health Department or Pima County Wastewater Management for sewage disposal. 4. Recording a covenant holding the Town of Oro Valley harmless in the event of flooding. 5. Provisions of development-related assurances as required by the appropriate Town Departments. 6. Recording a covenant to remove only that vegetation that is necessary for building pads and accessory uses and the necessary roads and driveways and to salvage all healthy Palo Verde,Mesquite, Ironwood, Saguaros, and Barrel Cacti for on-site landscaping purposes. 7. Recording any other development-related covenants as determined necessary by the appropriate Town Departments. 8. Roads shall be constructed in conformance with the Town of Oro Valley standards. 9. Landscaping to consist of low water use and low pollen-producing vegetation. 10. Adherence to the Tentative Development Plan approved by the Oro Valley Town Council. 11. Significant change to the Tentative Development Plan or conditions of rezoning, as defined by Section 3- 104(B), shall require re-review by the Planning Commission and Town Council in accordance with Chapter 3 of the Oro Valley Zoning Code Revised. 12. The relocation and/or extension of utilities pursuant to the development or redevelopment of the subject parcel will be at no cost to the Town of Oro Valley. 13. Dedication of public rights-of-way through plat recordation in accordance with current Town ordinances. 14. Posting Development Opportunity Assessments(DOAs)in an approved form as determined necessary by the appropriate Town Departments. 15. Submittal of a traffic impact analysis in accordance with Section 9-110(N),unless modified by the Town Engineer and Zoning Administrator. 16. Completion of the requirements for a zoning ordinance within two (2) years from the date of approval by the Town Council. If the specified time frame is not met and no extension is granted this conditional approval shall lapse. 17. All conditions which require revisions to the Tentative Development Plan and/or site analysis must be completed prior to the Town Council Public Hearing. Rev. 11-29-89 2-21-89 1-31-90 3-28-90 4-16-90 5-13-94 Adopted by Mayor and Council Resolution(R) 90-21 May 2, 1990 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 5, 2003 TO: HONORABLE MAYOR& COUNCIL FROM: Robert Conant, Planner II SUBJECT: PUBLIC HEARING— ORDINANCE (0) 03- , OV9-01-07, THE PLANNING CENTER, REPRESENTING STEVEN GRIMM, VAUGHAN & JEANNE WENTZ AND JOHN FAZZIO, REQUESTS A REZONING FROM TECHNOLOGICAL PARK TO C-1 LOCATED ON THE EAST SIDE OF ORACLE ROAD IN THE PROXIMITY OF DESERT SKY ROAD, PARCELS 224-310-09C,224-310-09D, 224-310-09E, 224-310-09F AND 224-310-09G OWNERSHIP: Steven Grimm Vaughan & Jeanne Wentz 3626 W. Ethan Crossing Ln. 3070 S. Freemen Rd. Tucson, AZ 85741 Tucson, AZ 85730 John Fazzio 9800 N. Oracle Rd. Oro Valley, AZ 85737 GENT: The Planning Center 110 S. Church St., Suite 6320 Tucson, AZ 85701 Fax 622-1950 PETITIONER'S PROPOSED USE AND STATED REASON FOR THE REQUEST: The applicant states that the rezoning would allow the development of 44,950 square feet of commercial/office development on 7.98 acres consistent with the General Plan. BACKGROUND: The property is located on the east side of Oracle Road in proximity to Desert Sky Road. Currently, the property has a single-family residential house and a chapel on the site. The remainder of the property is undisturbed desert. Vegetation on the site includes Palo Verde—Cacti—Mixed Scrub Series of the Arizona Upland Subdivision of the Sonoran Desert. Mesquite, Palo Verde, Barrel Cactus, Cholla and Prickly Pear are found on the site. The rezoning request has been filed, in order to allow the chapel and reception facility existing on the site to expand the services they offer and to add 30,450 square feet of commercial space. The current zoning classification does not provide for commercial uses such as catered meetings. TOWN OF ORO VALLEY �'OUNCIL COMMUNICATION Page 2 of 5 SURROUNDING LAND USES: Zoning Land Use North TP Vacant South C-1 Vacant East R-4R Sheraton Tennis Courts West R-6, CN Residential, Vacant SITE ANALYSIS REVIEW AND DISCUSSION OF LAND USE PROPOSAL: Project Overview: The applicant has requested a change from T-P to C-1 zoning in order to develop a total of 44,950 square feet of office/commercial space. Tentative Development Plan: The Tentative Development Plan (TDP) submitted for the site is in substantial conformance with the requirements of the Oracle Road Scenic Corridor Overlay District (ORSCOD), and the property development standards of the C-1 zoning district and other requirements of the OVZCR. Topography Impacts: The site contains slopes of 25% or greater and has an average cross slope of 10.73%. Approximately 66% (5.33 acres) of the site will be graded and disturbed for the development of buildings and parking. Vegetation Impacts: The only significant vegetation on the site is contained in the northwest corner. No significant vegetation will be removed within a distance of 100-feet from the dedicated right-of-way of Oracle Road. Mitigation for the remainder of the site will be accomplished through the Native Plant Preservation Ordinance. Wildlife and Endangered Species Act Impacts: The site contains no areas that provide significant wildlife habitat. Buffer Plan and Viewshed Impacts: The applicant's proposal is in conformance with ORSCOD requirements. The maximum building height for the development will be 25-feet. The topography rises from Oracle Road. As a result, view impacts from Oracle Road will be minimal; as provided in a viewshed analysis completed in accordance with ORSCOD. The bufferyard required by ORSCOD along Oracle Road has been provided. Grading Impacts: Staff has worked with the consultant to design the project in conformance with the Town's Grading Ordinance. A type 2 grading permit is required to construct drainage improvements, parking lots, ?AAL's and building pads. Traffic and Circulation Impacts: A traffic statement has been included in the site analysis and has been reviewed by the Regional Traffic Engineer for the Arizona Department of Transportation (ADOT). Based on TOWN OF ORO VALLEY 7,OUNCIL COMMUNICATION Page 3 of 5 ADOT's review, the only measure required to mitigate the impact of this development is to widen the existing driveway to two exiting lanes and one entering lane. The tentative development plan shows this improvement. The developer is required to obtain a right-of-way permit from ADOT to construct the improvements when the site is developed. Drainage Impacts: The property generally drains from the southeast towards the northwest. All of the site drainage is eventually collected in the drainage channel that runs along the eastern right-of-way line of Oracle Road. Post-development storm water discharge will be kept to pre-development rate by the construction of three on-site detention basins. A floodplain use permit will be required to construct a culvert crossing across an existing floodplain that runs through the central portion of the property. Sewer Impacts: The site will be served by Pima County Wastewater. Communication from Pima County Development Services indicate that the project may connect to existing service lines, and that capacity exists to service the project. Water Impacts: The site is serviced by the OV Water utility. Sufficient capacity exists to serve the project. GENERAL PLAN CONFORMANCE: Staff has evaluated this rezoning proposal against the General Plan Land Use Plan and Policies, and finds that iverall; the proposal does conform to the General Plan. Land Use: The General Plan land use map designates this property as Community Commercial. As stated in the General Plan, Community Commercial—"this designation is for commercial areas at the intersections of principal arterials. Uses, such as variety stores and small department stores, at these areas tend to serve the surrounding community and they may nor be compatible with residential uses, especially residential uses of a lower density. Typically Community Commercial areas form the nucleus for more intense land uses as those in a central business district." The plan meets the intent of the policy by placing commercial and office uses along a major arterial (Oracle Road). The major use of the property, the wedding chapel and reception area, creates an increased volume of traffic and by placing the use on a major arterial the traffic does not impede either minor arterial or collector streets in Town. Circulation/Transportation: Goal 2.1 emphasizes "safe, convenient and efficient vehicular circulation." Policy 2.1D, to "build sidewalks.....and provide other specific provisions for safe and convenient use.....by bicyclists and pedestrians." Staff has conditioned the project to provide a sidewalk along the frontage of this property. Internal circulation will consist of sidewalks around and to each of the uses on the site. Economic Development: This element focuses on ensuring long-term financial and economic sustainability for -he Town and policy 3.1D states that a"diverse economic base is desired." Policy 3.1J encourages employment- related uses, such as offices, to provide employment for the growing community. The proposal, office/commercial development, provides potential employment for residents. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 4 of 5 Public Facilities and Services: Policy 5.1D states that the development should "ensure that municipal services and facilities are or can be provided efficiently and cost-effectively prior to development occurring." Municipal services i.e. e. water is provided along the east and south property lines of this property. The existing residential use is provided with both public water and sewer service. Upgrades in there services will be required for the proposed uses. Natural Resources Conservation: The goal of this policy is to protect the Planning Area's natural attributes. Policy 8.1G states that "indigenous (native desert) vegetation and riparian habitats should be maintained and enhanced where possible." The applicant has provided a bufferyard and will preserve some of the natural vegetation. This is discussed in further detail under the Site Analysis Review. NOTIFICATION: All property owners within 600-feet have been notified of the proposed rezoning and the property was posted in accordance with State Statute and the OVZCR. To date no public comment has been received. PLANNING AND ZONING COMMISSION ACTION: The Planning and Zoning Commission held a duly noticed Public Hearing on this application on September 3, 2002, and voted 6-0 to recommend approval with conditions. All Planning and Zoning Commission conditions have been addressed, except the requirement for a right-in/right-out access to the site. The Commission felt that for safety reasons the access should be right-in/out. It was felt that left turning movements out of the site was unsafe because of the number of lanes which needed to be crossed in order to make a left turn. Staff stressed to the Commission that the Oracle Road right-of—way was outside the jurisdiction of the Town. The Department of Public Works has discussed the Planning and Zoning Commission's recommendation that the existing access be modified to a right in/out access with the Regional Traffic Engineer for ADOT. He will not require a right in/out access for this development based on the following reasons: • This project does not generate a sufficient amount of traffic to restrict the access. • The only time during the day that it will be difficult to make a left turn out of the site is during peak hours. At all other times there are adequate gaps in the traffic flow to allow the time for left turns. • The existing reception facility operates during off peak times and it will continue to do so. The proposed office uses will not generate sufficient traffic to justify a right in/out access. • Making the access right in/out would only push the problem to the El Conquistador Way and Linda Vista Boulevard intersections. Left turning vehicles into and out of the site would have to do u-turns at those intersections. The u-turning movement, on major arterials, is the slowest and most dangerous type of turning movement. Thereby, raising the accident potential of that section of Oracle Road. RECOMMENDATION: The Planning and Zoning Commission and staff recommends that the Town Council approve OV9-01-07, rezoning 7.98 acres located on the east side of Oracle Road in proximity to Desert Sky Road from Technological TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 5 of 5 Park to C-1, subject to the conditions listed in Exhibit "A". Staff is not recommending that the access to the site be restricted to right-in/right-out as discussed above. SUGGESTED MOTIONS: The Town Council may wish to consider one of the following motions: I move to approve Ordinance (0) 03 , OV9-01-07, rezoning 7.98 acres located on the east side of Oracle Road in proximity of Desert Sky Road from Technological Park to C-1, subject to the conditions listed in Exhibit "A" attached, herewith. OR I move to approve Ordinance (0) 03 , OV9-01-07, rezoning 7.98 acres located on the east side of Oracle Road in proximity of Desert Sky Road from Technological Park to C-1, subject to the conditions listed in Exhibit"A" attached herewith and the following added conditions: OR I move to deny Ordinance (0) 03 , OV9-01-07, rezoning 7.98 acres located on the east side of Oracle Road in proximity of Desert Sky Road from Technological Park to C-1, finding that: Attachments: 1. Ordiance (0) 03 2. Exhibit A 3. Site Analysis 4. Tentative Development Plan Planning and Zoning Administrator Community Development Director Town Manager TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: March 5, 2003 TO: HONORABLE MAYOR& COUNCIL FROM: Robert Conant, Planner II SUBJECT: CONTINUED PUBLIC HEARING — ORDINANCE (0) 03- , OV9-01-07, THE PLANNING CENTER, REPRESENTING STEVEN GRIMM, VAUGHAN & JEANNE WENTZ AND JOHN FAZIO, REQUESTS A REZONING FROM TECHNOLOGICAL PARK TO C-1 LOCATED ON THE EAST SIDE OF ORACLE ROAD IN THE PROXIMITY OF DESERT SKY ROAD, PARCELS 224-310-09C, 224-310-09D, 224-310-09E, 224-310-09F AND 224-310-09G OWNERSHIP: Steven Gimm Vaughan & Jeanne Wentz 3626 W. Ethan Crossing Ln. 3070 S. Freeman Rd Tucson, AZ 85741 Tucson, AZ 85730 John Fazzio 9800 N. Oracle Rd. Oro Valley, AZ 85737 AGENT: The Planning Center 110 S. Church St., Suite 6320 Tucson, AZ 85701 Fax 622-1950 PETITIONER'S PROPOSED USE AND STATED REASON FOR THE REQUEST: The applicant states that the rezoning would allow the development of 44,950 square feet of commercial/office development on 7.98 acres consistent with the General Plan. BACKGROUND: The property is located on the east side of Oracle Road in proximity to Desert Sky Road. Currently, the property has a single-family residential house and a chapel on the site. The remainder of the property is undisturbed desert. The rezoning request has been filed, in order to allow the chapel and reception facility existing on the site to expand the services they offer and to add 30,450 square feet of commercial space. This item was continued from the Town Council meeting of February 5, 2003. That report is attached to provide the specifics of the property. This report addresses the issues discussed by the Council at that meeting: 1. the design of an approach for connection to a signalized intersection; and, 2. the proposed full access from the property on to Oracle Road. ACCESS: Tonnection to a Signalized Intersection The connection either to El Conquistador Way or Linda Vista Boulevard would relieve cars turning onto Oracle Road going south bound. Both El Conquistador Way and Linda Vista Blvd. are signalized intersections at Oracle Road. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 The applicant has been working with the property owners to north and south. The applicant has developed a plan for access to El Conquistador Way. Access to the north; however, will entail substantial grading in slopes of 25% or more. A route to the south connecting to Linda Vista Blvd., would appear to more feasible, due to lack of slopes. An access could be planned along the eastern property boundary of the property to the south connecting to Linda Vista and Oracle Road. The applicant has made a concerted effort to the contact the property owner, without success as of the date this report was written. Staff would support a connection to the south. A stub road can be constructed on the Fazzio property and a condition of development, when the southern property applies for Development Plan, would be for the connection to be completed. Access Directly to Oracle Road Staff supports full access from this site on to Oracle Road. Attached to this report is a memo from the Town Engineer discussing the issues related to vehicle turning movements onto Oracle Road from the site. RECOMMENDATION: Staff recommends that the Town Council approve OV9-01-07, rezoning 7.98 acres located on the east side of Oracle Road in proximity to Desert Sky Road from Technological Park to C-1, subject to the conditions listed in Exhibit"A". SUGGESTED MOTIONS: The Town Council may wish to consider one of the following motions: I move to approve Ordinance (0) 03- , OV9-01-07, rezoning 7.98 acres located on the east side of Oracle Road in proximity of Desert Sky Road from Technological Park to C-1, subject to the conditions listed in Exhibit "A" attached, herewith. OR I move to approve Ordinance (0) 03- , OV9-01-07, rezoning 7.98 acres located on the east side of Oracle Road in proximity of Desert Sky Road from Technological Park to C-1, subject to the conditions listed in Exhibit "A" attached herewith and the following added conditions: OR I move to deny Ordinance (0) 03- , OV9-01-07, rezoning 7.98 acres located on the east side of Oracle Road in proximity of Desert Sky Road from Technological Park to C-1, finding that: Attachments: 1. Ordinance (0) 03 2. Exhibit A 3. Memo Chief Sharp Planningand ZoningAdministrator February11 2003 4. Memo Bill Jansen , 5. Town Council Staff Report February 5, 2003 6. Tentative Development Plan Community Development ment Director Town Manager TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: March 5, 2003 TO: HONORABLE MAYOR& COUNCIL FROM: Robert Conant, Planner II SUBJECT: CONTINUED PUBLIC HEARING — ORDINANCE (0) 03- , OV9-01-07, THE PLANNING CENTER, REPRESENTING STEVEN GRIMM, VAUGHAN & JEANNE WENTZ AND JOHN FAZIO, REQUESTS A REZONING FROM TECHNOLOGICAL PARK TO C-1 LOCATED ON THE EAST SIDE OF ORACLE ROAD IN THE PROXIMITY OF DESERT SKY ROAD, PARCELS 224-310-09C, 224-310-09D, 224-310-09E, 224-310-09F AND 224-310-09G OWNERSHIP: Steven Gimm Vaughan &Jeanne Wentz 3626 W. Ethan Crossing Ln. 3070 S. Freeman Rd Tucson, AZ 85741 Tucson, AZ 85730 John Fazzio 9800 N. Oracle Rd. Oro Valley, AZ 85737 AGENT: The Planning Center 110 S. Church St., Suite 6320 Tucson, AZ 85701 Fax 622-1950 PETITIONER'S PROPOSED USE AND STATED REASON FOR THE REQUEST: The applicant states that the rezoning would allow the development of 44,950 square feet of commercial/office development on 7.98 acres consistent with the General Plan. BACKGROUND: The property is located on the east side of Oracle Road in proximity to Desert Sky Road. Currently, the property has a single-family residential house and a chapel on the site. The remainder of the property is undisturbed desert. The rezoning request has been filed, in order to allow the chapel and reception facility existing on the site to expand the services they offer and to add 30,450 square feet of commercial space. This item was continued from the Town Council meeting of February 5, 2003. That report is attached to provide the specifics of the property. This report addresses the issues discussed by the Council at that meeting: 1. the design of an approach for connection to a signalized intersection; and, 2. the proposed full access from the property on to Oracle Road. ACCESS: connection to a Signalized Intersection The connection either to El Conquistador Way or Linda Vista Boulevard would relieve cars turning onto Oracle Road going south bound. Both El Conquistador Way and Linda Vista Blvd. are signalized intersections at Oracle Road. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 The applicant has been working with the property owners to north and south. The applicant has developed a plan for access to El Conquistador Way. Access to the north; however, will entail substantial grading in slopes of 25% or more. A route to the south connecting to Linda Vista Blvd., would appear to more feasible, due to lack of slopes. An access could be planned along the eastern property boundary of the property to the south connecting to Linda Vista and Oracle Road. The applicant has made a concerted effort to the contact the property owner, without success as of the date this report was written. Staff would support a connection to the south. A stub road can be constructed on the Fazzio property and a condition of development, when the southern property applies for Development Plan, would be for the connection to be completed. Access Directly to Oracle Road Staff supports full access from this site on to Oracle Road. Attached to this report is a memo from the Town Engineer discussing the issues related to vehicle turning movements onto Oracle Road from the site. RECOMMENDATION: Staff recommends that the Town Council approve OV9-01-07, rezoning 7.98 acres located on the east side of Oracle Road in proximity to Desert Sky Road from Technological Park to C-1, subject to the conditions listed in Exhibit "A". SUGGESTED MOTIONS: The Town Council may wish to consider one of the following motions: I move to approve Ordinance (0) 03- , OV9-01-07, rezoning 7.98 acres located on the east side of Oracle Road in proximity of Desert Sky Road from Technological Park to C-1, subject to the conditions listed in Exhibit "A" attached, herewith. OR I move to approve Ordinance (0) 03- , OV9-01-07, rezoning 7.98 acres located on the east side of Oracle Road in proximity of Desert Sky Road from Technological Park to C-1, subject to the conditions listed in Exhibit"A" attached herewith and the following added conditions: OR I move to deny Ordinance (0) 03- , OV9-O 1-07, rezoning 7.98 acres located on the east side of Oracle Road in proximity of Desert Sky Road from Technological Park to C-1, finding that: Attachments: 1. Ordinance (0) 03 2. Exhibit A 3. Memo Chief Sharp 4. Memo— Planning and Zoning Administrator Bill Jansen February 11, 2003 5. Town Council Staff Report February 5, 2003 6. Tentative Development Plan Community Development Director Town Manager • • 1. GROSS AREA OF PROPERTY TO BE REZONED 7.98 AC 2.ZONING REQUEST FROM TP TO C-1 . • 3.GROSS FLOOR AREA 44,950 S.F.(COMMERCIAL) 10.AMOUNT OF AREA IN UNDISTURBED NATURAL 4. FLOOR AREA RATIO: OPEN SPACE: 15,645 S.F • TOTAL OPEN SPACE:2.65 AC 11.TOTAL MEANINGFUL OPEN SPACE•PROV . 33%>MIN.REQUIREMENT OF 20% - AC • IDED:2.75 TOTAL GROSS FLOOR AREA: 12.FLOODPLAIN WILL ONLY BE ALTERED TO 44,950 S.F.<86,902 S.F.(NET LOT AREA) ACCOMMODATE NEW DRIVE • TOTAL PKG.AREA/ROADS=+/-2.75 AC(34%) 13.WATER SERVICE PROVIDER:TOWN OF ORO 5..BUILDING VOLUME RATIO:TO BE DETERMINED10.73%. 14.AVERAGE CROSS SLOPE:G: VALLEY 6. RESIDENTIAL DENSITY:N/A • 15.EXISTING BUILDING: • 7. NUMBER OF RESIDENTIAL LOTS:N/A •16.24 00 • 10,500 S.F 0 S.F.-.2 STORY BUILDING WILL CONTAIN 8.BUILDING HEIGHTS NOT TO EXCEED 25' GARDEN LEVEL FIRST FLOOR WITH SECOND FLOOR 9.TOTAL NUMBER OF PARKING SPACES: ELEVATION MEETING PARKING. 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T......r. .I• 1 , `1;•Li.)'101 II,.„� ,!�•f:h :Ott, 1�-..., •!ii tut�. t•1;�"�.� t1�, r. 1t1� p • 4 .1;i. a Ai 1 {1d , It 't •.•`l'i7 vi,..:.,,-.:,c,--:,:,--zz:opV.KRlrILI:,t2 . ' , 1 •fit\'. 0 • I •II , , �,.,,�� Vgg:<11 , : �- �� :I;it �,� ,i , I I 1.0 \ • • �1k1 = 1I �I�• i15 ly'Jy �� �,A;, LQ r ♦ '�1`t';• r PAW 1 . • • i `•`'y*Icii �VIni_:. �,oct '1`�GA o,S,.I(,_ l•tti�V��Wif I EXISTING BUILDING 11gi.i.ic,. 1;:11, • r • I r cs•\• I • ' a�- • r RSA „ •fit..„,.;-,•r, it ' 10.500 S.F. '� `.• •1• .i i „�, `��► �.; --= �;,.,�; Ind; I, ri; I I �;� eti ;110 a �' !!:1t1`111111 t�tta • TS) i I. DESS: •�ti I . I -c, 1 r I .I a 1 ', \ 1 SCREEN int t, `� lipa f,iiii!,' - . ,......1, IS •� I 1 • BASIN >i %At F 11 SII ti�,�i� lilt 'l.l:: % 11 1 t\::\iit !on iiro•-• 1��iir . itmen 4. I3� IO Ai.. I 1 , e • 4.41 1. .1 6.4 11 lidii . iii ,iil 41‘,.r.. r...7;:- ...:.:.,,, . . t��`f s, . ,�:„,„ a,4S EDE ,g, s 4 ...,, r, - a. ... !.I i,I .� I 104/„ !,, a RIoill _k+:1".1,1.. .4,..11L 7PailiainVili....vm41 ' i t .1 i !.1-. i '1 .\ '• \ .11 ' j Atgii Vif5,7>6' 'r,vA imilLiiL Aft,ili I I i. i ! \1 , 1 \ ' . u._...L, . . \ , , IL, A i _ . _ „nom . ____. 1 _. 1 .1., i i •1 1i • \ \ \ H -•- __ -41F, • •,• ,,iiiiffr ,------,,--,14.4.4-1.k._-10.- ;-�- .., i t 1, I 1 11,;,.4 OA -- LEGEND 0' 75' 150' IMMOPIMINIMMIllill ' 8B THE NOTES: PLANNING • CENTER 110 S.CHURCH AVE.,SUITE 6320 A. ORACLE RD & DESERT SKY REZONING 1•PROPERTY OWNER: 2.APPLICANT; • TUCSON.Az 65701(5201 623-6148 B. ZONING REQUEST FROM TP TO C-1 Stephen Grimm The Planning Center C. SCALE 1:40 3626 West Ethan Crossing Ln. 110 S.Church,Ste.6320 D. CONTOUR INTERVAL = 1 FT. Tuacn.�85741 Tucson,Az 85701 E. DATE:AUGUST 9, 2002 9800 N. Orazzio cle NN. Rd 3.FIRM&INDIVIDUAL: Oro Valley,Az 85737 F. ORO VALLEY CASE NO. OV9-01-07 Jeanne&Vaughn Wentz Josh Pape The Planning Center• 3070 S.Freeman Rd. 110 S.Church,Ste.6320 Tucson.Az 85730 Tucson.Az 85701 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: April 16, 2003 TO: HONORABLE MAYOR& COUNCIL FROM: Jeffrey H. Weir, CEcD Economic Development Administrator PUBLIC HEARING SUBJECT: Consideration for Adoption of an Ordinance, NO. (0) 03 _, Amending Ordinance NO. (0) 00—02, the Ritz-Carlton Economic Development Agreement (EDA), extending the Sunset Clause time clause. SUMMARY: Due to unforeseen incidents during the past two years the Ritz-Carlton Resort development group has not been able to successfully acquire the financing needed to complete the construction phase of this meaningful project. Two specific incidents include the September 11, 2001 terrorist attack and resulting negative impact on travel and tourism and the current activities concerning armed conflict in Iraq with once another negative impact on travel and tourism. The two aforementioned incidents have clearly affected the international financing markets to the point of many high-end resort projects being placed on hold. The Ritz-Carlton Resort project at Oro Valley has suffered this delay due to conditions beyond the developer's control. The existing Economic Development Agreement (EDA)between the Town and Vestar-Athens Tucson, L.L.C. was established through adoption by the Mayor and Council at the January 19, 2000 regular Town Council meeting. Contait ed in the EDA is a Sunset Clause; Page 6,Item 18 under the Covenants section; that states: "If the Ow er/Developer of the Project, as described herein, has not secured a Building Permit for the hotel w'thin thirty (30) months of the effective date of this Agreement and attained Substantial Completion within fifty-four (54) months from the effective date of this Agreement, then said Agreement shall terminate at the end of such thirty(30) month period or fifty-four month period, as applicable."The Substantial Completion is identified in Item 4 on Page 2 under the Covenants section as: "Substantial Completion shall mean that at least ninety percent(90%) of the hotel rooms within the Project are completed and a Certificate of Occupancy shall have been issued therefore." ATTACHMENTS: 1. Ordinance NO. (0) 03 -11 Extension of twenty-four (24) months to the Sunset Clause of the EDA. 2. Ordinance NO. (0) 00—02 (includes the EDA). RECOMMENDATION: The staff recommends the Mayor and Council approve Ordinance NO. (0) 03 -11 TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 2 OF 2 SUGGESTED MOTION: I move to approve Ordinance NO. (0) 03 -�� -.441109' ii„, Jeffre�!. eir, CEcD Economic Development Administrator 4 Chuck Sweet Town Manager ORDINANCE NO. (0) 03 -11 OF THE TOWN OF ORO VALLEY, ARIZONA AN ORDINANCEORDINANCE NO. AND APPROVING THE TOWN AUTHORIZING TO AMEND (0) 00-02 FOR AN EXTENSION OF TWENTY-FOUR(24) MONTHS TO THE SUNSET CLAUSE OF THE ECONOMIC DEVELOPMENT AGREEMENT (EDA) BY AND BETWEEN THE TOWN OF ORO VALLEY AND VESTAR- ATHENS TUCSON, L.L.C. WHEREAS, the Town of Oro Valley recognizes nizes the importance of the development of the g resort project contemplated in the Development Agreement ment A eement approved by the Mayor and Council on January 19, 2000 through adoption of Ordinance NO. (0) 00 — 02 and the revenue enhancements resulting from its operation; and WHEREAS, the circumstances and incidents that have occurred since September 2001 were beyond the control of the project's developer; and WHEREAS, the Town of Oro Valleydesires to treat all parties fairly; and recognize the delay the Mayor and Councilgn in construction start to the Ritz-Carlton Resort Project were beyond the control of the projects developers. y NOW, THEREFORE, BE IT ORDAINED bythe Mayor and the Council of the Town of Oro Valley, Arizona as follows: The Town of Oro Valley agrees to an extension of twenty-four(24)months to the Sunset Clause, Page 6, Item 18 under the Covenants Section of the EDA. y PASSED AND ADOPTED by Mayor and Town Council, the Town of Oro Valley, Arizona, this 16th day of April 2003. TOWN OF ORO VALLEY ATTEST: Paul H. Loomis, Mayor Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Tobin Sidles, Acting Town Attorney ��.V1wLad DZ: ;-�j DEPUTY RECORDER 74/7(Th* NO. OF PAGES: 17 7925 R005 '►�1k �I SEQUENCE: 20000500136 SOROV a \Ica; 03/14/2000 TOWN OF ORO VALLEY .44 IZ 0t/4' ORD IN 11:12 11000 N LA CANADA ORO VALLEY AZ 85737 MAIL r J7 4. IC thl AMOUNT PAID $ 14 .00 ORDINANCE NO. (0) 00 - 02 AN ORDLNANCE OF THE TOWN OF ORO VALLEY, ARIZONA AUTHORIZING AND APPROVING THE TOWN TO ENTER INTO A DEVELOPMENT AGREEMENT BY AND BETWEEN THE TOWN OF ORO VALLEY AND VESTAR-ATHENS TUCSON, L.L.C., AN INDIRECT SUBSIDIARY OF MARRIOTT INTERNATIONAL, INC., TO FACILITATE THE DEVELOPMENT OF A STAR RESORT WITHIN, TO A LARGE EXTENT, THE TOWN OF ORO VALLEY. WHEREAS, the Town of Oro Valley is a political subdivision of the State of Arizona, and pursuant to Article 13, Section 7 of the Arizona Constitution, is vested with all the rights, privileges, and benefits, which entitles the Town to immunities and exemptions granted to a political subdivision under the Constitution as well as the laws of the State of Arizona and the United States; and WHEREAS, pursuant to ARS § 9-500.11, the Town may appropriate public monies for and in connection with the economic development; and WHEREAS, the Town of Oro Valley General Plan has identified expansion of the lodging industry as highly desirable and well-supported by the community; and WHEREAS, the Town of Oro Valley Lodging Industry Incentives Guidelines provide for economic incentives to attract destination resort hotels; and 'WHEREAS, the Town recognizes the importance of the tax revenue impact of resort destination hotels; and WHEREAS, pursuant to ARS § 9-500.11, the Town may appropriate public monies for and in connection with the economic development of a resort destination property owned by an indirect subsidiary of Marriott International, Inc. ("Marriott"); and WHEREAS, Marriott intends to develop property located on the northeast one-quarter of Section 23, and the southeast one-quarter of Section 14, all in Township 11 South, Range 13 East, Gila and Salt River Meridian, Pima County, Arizona; and WHEREAS, Marriott intends to construct and operate a Five-Star resort facility consisting of guest units, transient lodging facilities, spas, retail shops, restaurants, and other visitor amenities (the "Resort"); and Mamott EDA Approval 9 WHEREAS, pursuant to ARS §§ 9-500.05 and 9-500.11, the Town may enter into agreements with Marriott regarding the development of and economic development from the Resort; and WHEREAS, a document entitled "Economic Development Agreement" between the Town and Marriott, attached hereto as Exhibit A and incorporated herein by this reference, shall prescribe the terms and conditions of certain agreements between the Town of Oro Valley and Marriott regarding the development of the Resort and the creation and payment of taxes upon bed tax revenues for the Town derived from the Resort, assisting in the creation and retention of jobs for the residents of the Town; and WHEREAS, the Town finds that development of the Resort, as a Five Star Property, will substantially increase economic development activity in the Town as follows: 1. Significantly increasing sales tax revenue with the Town; 2. Creating jobs within the Town; 3. Encouraging the development of resort destination properties, as provided in the Town's economic development plan, in the vicinity of the Five Star Resort Project; 4. Expanding the Town's retail sales tax base necessary to finance Town Government service. Such sales tax revenues will primarily be generated from expenditures by visitors from outside the Town [and thus will reduce the tax burden upon Town residents.] WHEREAS, pursuant to ARS § 9-500.05 (B), the Economic Development Agreement has been determined by the Mayor and Council to be consistent with the Town's General Plan and that the terms and conditions of the Agreement substantially improve and enhance the economic welfare of the residents of the Town of Oro Valley and the Town of Oro Valley is not subject to the restrictions of ARS § 9-500.06 by virtue of the application of ARS § 9-500.06 (F). NOW, THEREFORE, BE IT ORDAINED by the Mayor and the Council of the Town of Oro Valley, Arizona as follows: SECTION 1: That the attached Economic Development Agreement (Exhibit A) between the Town of Oro Valley and Marriott International, Inc., to facilitate the development of a Five-Star Resort Project within the jurisdictional limits of the Town of Oro Valley, is hereby approved. SECTION 2: Pursuant to ARS § 9-500.05 and not later than 10 days after the Town enters into the Agreement, the Town shall record a copy of the Agreement with the Pima County Recorder's office constituting notice of the Agreement to all persons. SECTION 3. Pursuant to ARS § 41-1346, the governing body of each county, city, town, or other political subdivision shall maintain efficient record management for local public records and it has been determined that this Ordinance is a public record and three copies of said Ordinance are to remain on file in the office of the Town Clerk. `amott EDA Approval 9 4 0000000wommoom!°°.!** SECTION 4. All Oro Valley Ordinances, Resolutions, or Motions and parts of Ordinances, Resolutions, or Motions of the Council in conflict with the provisions of this Ordinance are hereby repealed effective as of January 19, 2000. SECTION 5. If any section, subsection, sentence. clause, phrase or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any J court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. BE IT FURTHER ORDAINED that the Mayor and any other administrative officials of the Town of Oro Valley are hereby authorized to take such steps as are necessary to execute and implement the terms of the Economic Development Agreement. PASSED AND ADOPTED by Mayor and Town Council, the Town of Oro Valley, Arizona. this 19th day of January, 2000. TOWN OF ORO `'ALLEY ATTEST: Paul H. Loomis, Mayor Ce (i)...LejLtj Kathr n E. Cuvelier, Town Clerk APPROVED AS TO ORM: Dan L. Dudley, Town Attorney PUBLISH: Daily Territorial January 26, 27, 28, 31, 2000 POSTED: January 24 - February 23, 2000 rg .tariott EDA Approval 9 • Exhibit A ECONOMIC DEVELOPMENT AGREEMENT Mamott EDA Approval 9 • ECONOMIC DEVELOPMENT AGREEMENT This ECONOMIC DEVELOPMENT AGREEMENT ("Agreement") is entered into this 19th day of January, 2000, by and between the TOWN OF ORO VALLEY, an Arizona municipal � (the cor oration "Town"), and VESTAR-ATHENS TUCSON, L.L.C., an Arizona limited liability p company ("Owner/Developer"). RECITALS A. Owner/Developer was formed and exists for the purpose of owning and devel- oping a hotel and resort property in Pima County, Arizona, and Owner/Developer is wholly owned byMI Tucson, LLC, a Delaware limited liability company, which is wholly owned and controlled byMARRIOTT INTERNATIONAL, INC., a Delaware corporation ("Marriott"). B. Owner/Developer intends and desires to develop, construct and operate a resort facility within, to the large extent, the jurisdictional limits of the Town of Oro Valley. The resort facilitywill be developed by Owner/Developer and is planned for operation by an affiliate of P Marriott which operates under the "Ritz-Carlton" business name. 1. Five Star Resort Project. This Five Star resort facility includes a hotel consisting of not less than two hundred fifty (250) and not more than four hundred (400) guest units, transient lodging facilities, a spa, retail shops, one or more restaurants, and other visitor amenities normally associated with a highly rated Five Star resort (the "Project"), which will create additional sales tax and transient lodging tax revenues for the Town and will assist in the creation or retention of jobs or will otherwise improve or enhance the economic welfare of the residents of the Town. a. The Project will be located within the jurisdictional limits of the Town upon that part of the real property located within the Town boundaries included within that property legally described in Exhibit "A" attached hereto (the "Town Parcel"). b. The Town and Owner/Developer desire to establish certain agree- ments regarding the development of the Project pursuant to Arizona Revised Statutes ("A.R.S.") Section 9-500.05 and certain agreements in connection with economic development activities for the economic benefit of the Town pursuant to A.R.S. Section 9-500.11 upon and in accordance with the terms and conditions hereinafter set forth. 2. Community Economic Development Strategy. The Project is a cornerstone of the DevelopmentStrategy Town's Economic and is expected to create a source of significant tax revenue for the Town. 74% REDLINED TO TOWN'S 1/12/00 DRAFT.January 19. 2000 C. The proposed development of the Project is consistent with the approved zoning for the properties, and is additionally in compliance with the Town's adopted and approved General Plan. On January 19, 2000, the Town Council adopted Ordinance No. 00-02, which approves and authorizes the execution and delivery of this Agreement. D. A.R.S. Section 9-500.05 authorizes the Town to enter into a development agree- ment with a landowner or any other person having an interest in real property located within the Town to facilitate development of the property by providing for, among other things, the condi- tions, terms, restrictions and requirements for development and public infrastructure and the financing of public infrastructure. E. In approving this Agreement, the Town Council has found that certain activities relating to the development of the Project are economic development activities within the meaning of A.R.S. Section 9-500.11, that all expenditures by the Town pursuant to the Agreement constitute the appropriation and expenditure of public monies for and in connection with economic development activities and that it is appropriate to provide Owner/Developer with the benefits in this Agreement as an inducement to Owner/Developer to construct, own and operate the Project in the Town. F. The Town of Oro Valley has a population of less than 100,000 persons and the provisions of A.R.S. Section 9-500.6 are inapplicable. COVENANTS NOW, THEREFORE in consideration of the mutual promises made herein, the parties agree as follows: 1. Accuracy of the Recitals. The parties hereby acknowledge and confirm the accuracy of the Recitals, which are incorporated herein by this reference. 2. Effective Date. This Agreement shall be effective upon adoption and effective date of Town Ordinance 00-02 and the execution of this Agreement by both parties and as provided by law. 3. Condition Precedent/Substantial Completion. As a condition precedent to the rights of Owner/Developer to share site specific tax revenues with the Town for the Project in g accordance with the provisions of paragraph 7 hereof("Revenue Sharing") and the obligation of the Town to provide Revenue Sharing, the Project shall be substantially completed. 4. Substantial Completion. "Substantial Completion" shall mean that at least ninety percent (90%) of the hotel rooms within the Project are completed and a Certificate of Occupancy shall have been issued therefor. 5. Development. The Project shall be developed and constructed in accordance with the current Town ordinances and development standards now in effect although Owner/Developer shall not be precluded from seeking modifications or changes thereto and the Town shall not be / .7 -2- PP obligated to approve such modifications or changes. The Town has previously approved the g following aspects of the Project (the "Approvals"): (1) Amended the Oro Valley General Plan to add a resort site at the preferred location. (2) Amended the Rancho Vistoso Planned Area Development (PAD) to permit a resort use on/at the preferred site location. (3) Amended the Rancho Vistoso PAD to permit construction of a hotel resort structure up to seventy-five (75) feet in height at the preferred location. (4) Amended the Rancho Vistoso PAD to adjust parking ratios to accommo- date the resort applicant's request. This Agreement and the Approvals constitute an affirmative representation by the Town upon which the Owner/Developer may rely in accordance with applicable law in order to proceed with the Project. 6. Cooperation. To further the commitment of the parties to cooperate in the imple- mentation of this Agreement, the Town and Owner/Developer each shall designate and appoint a representative to act as liaison between the Town and its various departments and Owner/Devel- oper. The representatives resentatives shall be available at all reasonable times to discuss and review the P p performance of the parties to this Agreement. The initial representatives of the parties are: Five Star Resort Project Town: Town Manager or his Designee Owner/Developer: Chris Komanowski or his Designee The Town shallP rovide to the Owner/Developer of the Project priority in the processing, review and, if appropriate,ro riate, aPProval of all plans, permits and other applications and all shall be processed in an expeditious and priority fashion in order to ensure "fast track" treatment of the Project. The P Town will dedicate an onsite inspector to expeditiously review and, if appropriate, approve or coordinate the review and approval of all construction and building approvals required in connection with the Project. 7. Revenue Sharing. a. Transient Lodging Tax Revenue Sharing. The Town agrees to share with a Owner/Developer portion of the Transient Lodging Tax (Bed Tax) revenue as provided P in Article 4, Section 8A-447 of the Oro Valley Tax Code generated by the Project. Town shall retain one hundred percent (100%) of the taxes attributable to the first one per- cent (1%) of revenue subject to the Bed Tax from the Project. The present Bed Tax rate in effect is one percent (1%). The Owner/Developer shall receive one hundred per- cent (100%) of the taxes attributable to the next two percent (2%) of revenue subject to the Bed Tax from the Project. The period for purposes of determining the revenues from Bed Tax to be shared by Owner/Developer shall be the ten (10) year period following rge ' -3- Substantial Completion. Said reimbursement will be based on documentation that indicatesp roof of taxes remitted to the Arizona Department of Revenue (ADOR) from or upon the Project, as reasonably determined by the Town's Finance Director. Owner/DevelO er shall provide the Town's Finance Director with an invoice indicating the p Bed Taxg enerated from the Project following the expiration of each calendar quarter includingreasonable documentation supporting such request. The Town shall pay sums payable able to Owner/Developer hereunder within sixty (60) days after receipt of the invoice from Owner/Developer. In the event the Bed Tax due from the Project is adjusted due to error, overpayment,ment, underpayment or miscalculation, Town and Owner/Developer each agree to remit to the other any amounts necessary so that Owner/Developer and Town each receive theirro ortionate share of the Bed Tax ultimately determined to be due for p p the applicable period. b. Rebate — Not a Pledge. This Agreement creates rights and obligations g money y regarding the payment of but nothing contained herein shall constitute a pledge of g tax revenues. Nothing shall impair or restrict the right of the Town to pledge Bed Tax revenue from the Project not otherwise payable to Owner/Developer hereunder. 8. Limited Source of Funds. The Town's Bed Tax and reimbursement obligations set forth inp Y are ara ra h 7 payable solely out of the revenues derived from Bed Taxes generated by p g p the Project at the levels afforded to Owner/Developer hereunder, provided such Bed Tax at the specified level is in effect. The Town's current Bed Tax is one percent (1%). That Bed Tax pg may percentagebe further increased in the future. For purposes of computation of Revenue Sharing, however, the Bed Tax shall not exceed two percent (2%) of revenues subject to the Bed Tax, as provided for in paragraph 7 above. 9. Water System Improvements. The Town shall commence construction of and Y P diligently complete those necessary improvements (presently estimated to cost approximately g Y Eight Fifty-Nine ht Hundred Fift Thousand and 00/100 Dollars ($859,000.00), based upon participation by third which are an obligation of the Town within nine (9) months of issuance of a parties) Foundation Permit to the Owner/Developer. In addition, the Water System improvements shall satisfy operational requirements in such a way and manner that do not jeopardize timely con- struction struction or completion of the Project. All water system improvements which are to be located p upon the Town Parcel not attributable to the Town or to third parties shall be the obligation of the Owner/Developer. 10. Deleted. -4- 11. Owner/Developer Community Commitments. As a further benefit to the Town, Owner/Developer shall: a. Community Youth Tennis Program. Provide access to the tennis court facilities at the Project to the Town's Parks and Recreation Division for the operation of a Ytennis program. Access will be limited to formally organized programs established by the Town and will be limited to the months of June through August during the hours of 10:00 A.M. to 5:00 P.M. and will be administered by the Town's Parks and Recreation Administrator and developed jointly with Owner/Developer. In all circumstances, at least one (1) tennis court at the Project shall be reserved for guests and patrons of the Project. b. Community Meeting Facilities Access. Owner/Developer shall provide the office of the Town Manager of the Town access to the meeting rooms within the Project at mutually agreeable reeable times for the Town's use in connection with meeting activities of the Town. Such meeting activities shall be limited to twenty-five (25) people at one time and shall not exceed two (2) individual meetings per month. Services, such as coffee, food and beverage, and audio-visual services shall be charged at customary rates charged within the Project. c. Vocational Training. In conjunction with local educational and training organizations and institutions, the Owner/Developer will help create and implement a mutually defined program for providing training in the hospitality and food services industries. As long as consistent with state and federal law, these programs shall be available to Town residents only. 12. Cancellation Pursuant to A.R.S. Section 38-511. Under A.R.S. Section 38-511, as amended, the Town may cancel any contract it is a party to within three (3) years after its execution withoutP enalty or further obligation if any person significantly involved in initiating, negotiating, securing, drafting, or creating the contract on behalf of the Town is, at any time while the contract or any extension thereof is in effect, an employee or agent of any other party to the contract in any capacity or a consultant to any other party to the contract with respect to the subject matter of the contract. In the event the Town elects to exercise its rights under A.R.S. Section 38511 as amended, the Town agrees to immediately give notice thereof to � Owner/Developer. 13. Recording. The parties agree to cause an original counterpart of this Agreement to be recorded in the real estate records of the office of the Recorder of Pima County, Arizona, within ten (10) days of the full and complete execution and delivery of this Agreement. -5- 14. Notices. All notices given pursuant to this Agreement shall be given in person or by first class pre-paid mail to the following persons or any other persons a party may designate in writing: To the Town To the Project Owner/Developer Town of Oro Valley c/o Marriott International, Inc. 11000 North La Canada Drive 10400 Fernwood Road Oro Valley, Arizona 85737 Bethesda, Maryland Attn: Town Manager Attn: Chris Komanowski 15. Litigation. Should litigation be necessary to enforce any term or provision of this Agreement, or to collect any damages claimed or portion of the amount payable under this Agreement, then all litigation and collection expenses, witness fees, court costs and attorney's fees shall be paid to the prevailing party as provided by A.R.S. Section 12-341.01. Nothing herein shall preclude non-binding arbitration if the parties so elect in the event of a dispute hereunder. 16. Successors and Assigns. This Agreement shall be binding upon the successors and assigns of each of the parties hereto. No assignment, however, shall relieve either party of its obligations hereunder, except an assignment by Owner/Developer in connection with the transfer of title to the Town Parcel shall relieve Owner/Developer of its obligations hereunder provided such transferee agrees to be fully bound by the provisions hereof. 17. Time is of the Essence. Time is of the essence in the performance of each and every obligation by Town and Owner/Developer as provided for herein. 18. Sunset Clause. Both parties recognize this Agreement as being time dependent. If the Owner/Developer of the Project, as described herein, has not secured a Building Permit for the hotel within thirty (30) months of the effective date of this Agreement and attained Substantial Completion within fifty-four (54) months from the effective date of this Agreement, then said Agreement shall terminate at the end of such thirty (30) month period or fifty-four (54) month period, as applicable. IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed, the day and year herein written. Town Owner/Developer The Town of Oro Valley, an Arizona Vestar-Athens Tucson, L.L.C., an Arizona municipal corporation limited liability company, by its authorized Member By: MI Tucson LLC, a Delaware limited By: liability company, by its authorized Paul H. Loomis, Mayor Member By: Marriott International, Inc., a Dela are oratio ATTEST: By: , A Name: Ckr'c 4fllo. NOt-d . 1 • a _ Kathryn . uvelier Tow Clerk.. Title: - °�•r T. r .-......:::.:1H - 67' , --- APPROVED AS TO FORM: . .. <::::: an4.1A-dley, own Vy -7- STATE OF ) ) ss. COUNTY OF , , / ) The foregoing instrument was acknowledged before me this ii/z./- day of 2000, by 1 �; as of Marriott In ernational, Inc., a Delaware corporation, as the authorized Member of MI Tucson, LLC, a Delaware limited liability company, as the authorized Member of Vestar-Athens Tucson, L.L.C., an Arizona limited liability company. 8-(a_- _,„ >4. .� hea j t. V j Notary P blic : --� ' Q iI My Commission Expires: - • • 41bU41,11/'"t} 020e).7?-1 -8- -,3ef EXHIBIT "A" FIVE STAR RESORT PROJECT (TOWN PARCEL) LEGAL DESCRIPTION . • EXHIBIT "A" LEGAL DESCRIPTION RANCHO VISTOSO HOTEL SITE That certain real property legally described as follows except and excluding any portion thereof located in Section 24, Township 11 South, Range 13 East, Gila and Salt River Meridian, Pima County, Arizona: See Schedule "1" attached hereto which is incorporated herein by reference. SCHEDULE Revised September 11, 1998 1 August 12 1998 Revised , Revised August 7, 1998 Revised August 6, 1998 ?ernMay 22, 1998LD WLB No. 185050--A-023-1029 Ol,�p :\LEGALS\185050\Hotei.Ste.wpd W Ref: 185050 A 514 1003x RANCHO VISTOSO NEIGHBORHOODS 11 & 12 HOTEL SITE (SE -� eicn 14, t,'�e Northeast One C�uarter �t ,east One Quarter 1/4) of S Township 11 That pCfLi�r, of the Southeast Quarter (NW 1/4) of Seicn 24, ..° Pc the North west One Qd as fellows: (NE ,/4} of Section 23 andSalt r Meridian, pima County, Anzona, described Range 13 East, Gila & Ri�re, South, R g COMMENCING atNorthwest c:mer of said Section 24; the North, „ E, the West !ire of the said Northwest One Quarter C� S 04°�-:�-:G along ,�r,.. THENCE .,,. .,., �.--,ItJNING, 1/4. 438.02 feet to the POINTOF BEGINNING; (NW ), . THENCE S 84'06'39" E, 134.37 feet; THENCE S 61°28'17" E, 244.11 feet; THENCE N 65°14'59" E, 434.25 feet; THENCE S 06°14'11" E, 268.09 feet; THENCE CE S 47°04'14"W, 216.87 feet; THENCE S 33°23'18" E, 307.12 feet; THENCE feet; THENCE S 45'06'06"W, 257.80 feet; THENCE E N 80°15'13"W, 428.52 feet; he East line of said Section 23; THENCE S 35'48'15" W, 229.20 feet, tot THENCE continue, S 35°48'15" W, 80.07 feet; 615.08 feet to a point on the arc of a nor #argent curve THENCE S 90 00 00 W (West), point having a bearing of of said curve through said concave to the Southwest, a radial line S86°44'41" E; Page 1 of 2 • • Revised September 11, 1998 Revised August 12, 1998 Revised August 7, 1998 Revised August 6, 1998 May 22, 1998 t�.. WLB No. 185050-A-023-1029 o' l.lJJcW:\LEGALS'185050\Hotel.Ste.wpd In . Ref: 185050 A 514 1003x curve, to the left, having a radius and Westerly along the arc of said THENCE Northerly of 200.00 feet and a central angle of 97°48'35"for an arc distance of 341.42 feet to a non-tangent line; THENCE N 12°54'57" E, 334.36 feet; THENCE N 17°56'46" W, 288.26 feet; THENCE N 07°23'53" E. 112.90 feet; THENCE N 00°08'53" W, 74.45 feet; THENCE N 69°28'48" W, 459.86 feet; THENCE N 04°4705" 3, 429.18 feet; THENCE N 50°40'59" E, 300.73 feet; THENCE N 89°15'05" E, 267.69 feet; THENCE S 33°43'34„ 3, 282.25 feet; THENCE S 16°42'24" W, 340.11 feet; THENCE NCE S 49°18'09" E, 697.94 feet; ° " 70.93 feet to the POINT OF BEGINNING. THENCE S 84 06 39 �., Containing 51.48 acres, more or less. Prepared by: /17479 ThEWLB GROUP, INC. . E. SCHNEIDER Douglas E. Schneider, R.L.S. 9////9'f'l Doug , *• DES:tel -94 Page 2of2 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: April 16, 2003 TO: HONORABLE MAYOR& COUNCIL FROM: Bayer Vella, AICP, Senior Planner SUBJECT: CONTINUED, OV12-02-04; MMLA, ON BEHALF OF VISTOSO PARTNERS, REQUESTS APPROVAL OF A PRELIMINARY PLAT FOR RANCHO VISTOSO NEIGHBORHOOD 10 PARCELS X, Y, AND V, KNOWN AS SOMERSET CANYON, LOCATED NORTH OF MOORE ROAD IN-BETWEEN THE WESTERN TOWN BOUNDARY AND THE GOLF COURSE AT VISTOSO (PARCEL # 219-22-002Q PART) BACKGROUND: On March 19, 2003, the Town Council considered MMLA's request to approve a Preliminary Plat that includes 155 lots. The project site is located in Rancho Vistoso (RV)Neighborhood (NH) 10 in Parcels X, Y, and V. The item was continued due to concerns regarding the safety and functionality of the recreational area layout for thero osed subdivision and future units to be developed in NH 11 Parcel AC and NH 10 Parcels B and C. p p The applicant proposed seven recreation areas to serve a total of 498 new units. Town Council must review a recreation concept plan for areas not included in this plat due to a condition of an approved PAD amendment (0V9-02-05, regarding open space) in May 2002 for this area. As a condition, the applicant is required to levelop a recreational concept plan for the anticipated 498 units. Furthermore, the protection of views was also mentioned as a concern. Viewshed protection was addressed as part of a condition of an approved PAD amendment (0V9-02-05) in May 2002 for NH 11 Parcel AC and NH 10 Parcels, B, C, V, X, and Y. The following viewshed related conditions of PAD amendment apply: 1. No more than 2 reduced setback homes shall be built next to each other. 2. Two-story homes shall be restricted as follows: • No more than two shall be built adjacent to each other along major streets. • No more than three shall be built adjacent to each other along interior streets. • Shall not be built on all corner lots. • Shall not be built along golf courses. 3. The second story must have less area than the first story in order to reduce building mass. NEW INFORMATION: Parks Recently, the applicant met with Planning, Parks & Recreation, and Police Department staff in order to address Town Council concerns. As a result, the applicant has proposed consolidating the seven recreation areas into two. One is 52,399 s.f. and the other is 53,601 s.f. In sum, the applicant is providing 2.43 acres — and the PAD equires 1.8 acres. F:\OV\OV 12\2002\OV 1 2-02-04\TC Report Continuance.doc TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 3 The new design is superior for the following reasons: • Ample area has been provided to include amenities such as tot facilities, basketball court etc. (amenities provided will be addressed in the landscape plan submittal) • They are centralized to the serve a higher concentration of lots • Each is located on internal residential streets to minimize potential traffic conflicts. • Areas are situated in a manner that lot owners will be facing the parks. "Eyes" on the park help insure safety. • The northern park ties into the proposed trail system. There is a small sliver of land behind lots 31 and 32 that appears to be unusable as functional recreation area. It could; however, be utilized for parking. It is important to note that without this segment of land, the applicant is still above the 1.8 acre requirement. The actual design of the park will be addressed on the landscape plan by the Development Review Board with input from the Parks & Recreation Administrator. The use of fencing, specific amenities, location of parking, and landscaping etc. will be detailed. Views In the previous plat, lots 22 through 26 (current numbering) were configured in a manner such that rear lots faced the sideyard of adjoining lots. In order to alleviate this view constraint, the applicant has straightened out the lots. This same issue remains for lot 30. Overall, the redesign is a significant improvement. Other All conditions specified in the previous Council Communication - involving changes to the Preliminary Plat- have been addressed. STAFF RECOMMENDATION: Staff recommends approval of the Preliminary Plat for Pulte at Rancho Vistoso I Lots 1 — 155 and Master Recreation Concept Plan for NH 11 Parcel AC and NH 10 Parcels B, C, X, Y, and V, subject to the condition listed in Exhibit A. SUGGESTED MOTIONS: The Town Council may wish to consider one of the following motions: I move to approve OV 12-02-04, Pulte at Rancho Vistoso I Lots 1 — 155 (NH 10 Parcels X, Y, and V) and Recreation Concept Plan (NH 11 Parcel AC and NH 10 Parcels B, C, X, Y, and V), subject to the condition listed in Exhibit 'A'. -or- F:\OV\OV l 2\2002\OV 12-02-04\TC Report Continuance.doc TOWN OF ORO VALLEY 7OUNCIL COMMUNICATION Page 3 of 3 I move to approve OV 12-02-04, Pulte at Rancho Vistoso I Lots 1 — 155 (NIH 10 Parcels X, Y, and V) and Recreation Concept Plan (NH 11 Parcel AC and NH 10 Parcels B, C, X, Y, and V), subject to the conditions listed in Exhibit 'A' and the following added conditions -or- I move to deny of OV 12-02-04, finding Attachments: 1. Exhibit `A' 2. Revised Preliminary Plat 3. Revised Recreation Concept Plan cc: Valerie Fueur at MMLA, Fax 292-1290. Y'(-1-41 Planning and Z 'ng Administrator • Community Deve pment Director alkA / Town Manager F:\ov\ovinoo2\ov12-02-04\TC Report Continuance.doc OV12-02-04 EXHIBIT "A" OV12-02-04; PRELIMINARY PLAT FOR RV NH10 PARCELS X,Y, & V AND MASTER CONCEPT RECREATION PLAN 1) Offsite improvement plans for Pebble Creek Drive/La Canada Drive roadway and the regional detention basin shall be submitted, reviewed and approved prior to Final Plat submittal. F:\ov\ovinoo2\ov12-02-04\TC Report Continuance.doc 18I1s Ts!. 14 13 21'22I g 2y�- I. '2l __, 1: 4 `�f. ii.- inimpli .,..,*A �� !IIII!!(t! - :.; ,.. it#4011.• , , - MIWAIMIIIIIIIIIIT:,..1', k7,,,: A.400. I MIIIIIIIP“ 1 '.`.,.ja 2. Aspaie P: 1 larldilif NMI,:,trif,.1'; ',,:iF A'c., 4*ft, 1Si11110 , THE GOLF CLUB Ellarellwitte4: iliimailliwi �� A; ' •`,`--- r , A T VI S T C g � ,�'��'o MIMI AL. �.' • 28}27 awn 26 1125 11111. • u .. 33734 34(35 MOORE ROAD3SJ3S I LOCATION MAP P.A.D. TRAIL th 1\ iiiiiiRr SEATING AREA Seattians 23&2B,T„S,R13E C&SRM 500 Sq. Ft. Scale:3".'Mile �' 111111U RECREATION 1111 , ION OS1 AREA 2 1 ` a �0 53,601 Sq. Ft �_��ow - � : .. r �millikkil '1. _" INF i�i1r RANCHO VISTOSO Ift&fIII71N1 SCALE: 1"=200' quilloir ir�, - P.A.D. TRAIL r X1111 11111 VIII P.A.D. TRAI L g its P THE GOLF CLUB 441 11111 nigAT VI STOSO low11 t //1111/ 60, 11R,,,,,,, SSW 7ris ro, Sd viik e ' © REC. • © e I ANTICIPATED AMENITIES © AREA I ® 1 GRASS AREA(S),PICNIC TABLES RAMADA BENCHES, 1/4, TOT LOT,HALF-BASKETBALL COURT //tAtirt/ , 2 GRASS AREA(S),PICNIC TABLES/RAMADA,BENCHES, TOT LOT,HALF-BASKETBALL COURT i eg„,sal. THE GOLF CLUB AT VISTOSO RECREATION AREA 2 , Er iiii/\�• 52,399 Sq. Ft. m P.A.D. TRAI 4I 11111v8. re4011 , , ( i Jo k 4104,>70 RANCHO VISTOSO Iltlik%S 0 PARCEL 10A • ® .©/� 414P SEATING AREA = O07,44$11'44 ® 6 500 Sq. Ft. PROPOSED Lc,'' © TRAIL ® '� RANCHO VISTOSO CONNECTIONS a � 014 :;11 ®��if PARCEL 10S ...,\ \ - 107 ,°,O *gag P.A.D. TRAIL --011\ \, vajolp \-_,A,R.-------9„„ 11, ®, \i \v. ,\., ,.. .,,, ----------=:-...._______--------____ _____-.: ' fAS • ©..... , PROPOSED TRAI L I. CONNECTIONS fA\Ø,�, RANCHO VISTOSOOWNER/DEVELOPER: RANCHO VISTOSO \ \ PARCEL 10U VISTOSO PARTNERS 1121 WEST WARNER ROAD,SUITE 0109 PARCEL 10V \ 1 TEMPE,ARIZONA 85284 ATTN: RICHARD MAES NOTES PER P.A.D. AMENDMENT: TEL: (480)831-2000 1: PROVIDE 1.8 ACRES OF RECREATION AREA AS REQUIRED BY P.A.D.FOR PARCEL X IN ONE OF THE FOLLOWING TWO WAYS: GENERAL NOTES: AP 0 2 400 A:PROVIDE THE RECREATION AREA AS A SINGLE CLUSTER IN PARCEL X, OR, 1: PROPOSED TOTAL OF RECREATION AREA IS APPROXIMATELY 106,000 SQ.FT.(2.43 AC). B:DISTRIBUTE THE RECREATION AREA AMONGST THE 6 PARCELS MENTIONED HEREIN AND THE FOLLOWING RECREATION AREA DESIGN AND REQUIREMENTS WILL APPLY: •RIPARIAN,OPEN SPACE,TRAIL,AND AREAS FOR DRAINAGE/UTILITY FACILITIES MAY NOT BE COUNTED IN THE ACREAGE CALCULATION I FOR RECREATION AREA REQUIREMENTS. •RECREATION AREAS OR OPEN SPACE MUST BE INCORPORATED WITHIN EACH SUBDIVISION TO BREAKUP INTENSIVE MASSING OF LOTS NOTE:THIS CONCEPT PLAN IS SUBJECT TO CHANGE WITH SUBMITTAL OF FUTURE PLATS..OV12-02-04 IN CLUSTERS. •A RECREATION CONCEPT PLAN MUST BE PROVIDED FOR ALL 6 PARCELS PRIOR TO OR CONCURRENT WITH APPROVAL OF THE FIRST OV09-02-05 PRELIMINARY PLAT SUBMITTED FOR THIS PROJECT.A DETAILED RECREATION PLAN WILL BE REQUIRED AS PART OF FUTURE LANDSCAPE PLANS. •A PORTION OF THE REQUIRED RECREATION AREA MUST BE POSITIONED IN LANDSCAPED NODES ALONG THE TRAIL. Vc 2: PROVIDE THE PEDESTRIAN TRAIL WITH THE ALIGNMENT AS CLOSE AS POSSIBLE TO THE ONE SHOWN ON THE RVPAD IN THE PROJECT AREA. . THE FOLLOWING WILL APPLY FOR THE TRAIL DESIGN: 3 CONCEPT RECREATION PLAN •THE TRAILS SHALL BE INTEGRATED INTO THE DEVELOPMENT BY PROVIDING A CONTINUOUS ROUTE WITHOUT ABRUPT JOGS OR TRANSITIONS IN DIRECTION. MA FOR •THE TRAIL ALIGNMENT WILL BE REVIEWED AND APPROVED FOR ALL 6 PARCELS PRIOR TO OR CONCURRENT WITH APPROVAL OF THE FIRST 6 KULA SOMERSET CANYON PRELIMINARY PLAT SUBMITTED FOR THIS PROJECT N �jj�j��H •PROVIDE CONNECTIONS TO EXISTING OR PROPOSED TRAILS AND NEIGHBORHOOD PARKS IN THE SURROUNDING AREA. E •THE TRAIL MUST BE BUILT WITH A TREATED DECOMPOSED GRANITE SURFACE FOR THE TRAIL AREAS OUTSIDE OF PAD DESIGNATED OPEN 800E.Wetmore Rd. SPACES.IT MUST BE LANDSCAPED WITH SUFFICIENT VEGETATION TO PROVIDE SHADE. Suite 110 pROJ N0:01078-12-1024 SCALE HORIZ t'.zoo' •DRAINAGE AREAS SHOULD BE USED AS LANDSCAPED TRAIL ACCESS POINTS WHERE APPROPRIATE. 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PI" Z // CN�OX r cD.) _ z M-1 '�) -1 rN� D • m � , N;r' N91 \ /, n �.0^OvnO() cz O O m f D zO2 I'rrai W W .- W \` vi AnOc� AO 90 A -.,+w 6,, r y rN ZO Gv ➢ o n , - 212,o A 10 rn = D i r TD r DOa mp Arx V 0 .r (O2CVO ONOrn N D-r -r_r<1r JGa(oJoNv� CO • , ?n O m�no(9:r0 "O : V TOWN OF ORO VALLEY 7 COUNCIL COMMUNICATION MEETING DATE: April 16, 2003 TO: HONORABLE MAYOR & COUNCIL FROM: Kathryn Cuvelier, Town Clerk SUBJECT: APPOINTMENT OF TOWN COUNCIL LIAISON ASSIGNMENTS TO BOARDS, COMMISSIONS AND OUTSIDE AGENCIES SUMMARY: For several years the Town Council has appointed members to serve as liaison to the Town's various Boards, Commissions, Outside Agencies and Police Department. The last time the assignments were made was August 2, 2000 and on October 16, 2002. Attached is the current listing of those appointments. SUGGESTED MOTION: I MOVE to approve the Town Council Liaison Assignments as listed in "Exhibit A" with the following modifications: ATTACHMENTS: 1. Exhibit "A" (current Town Council Liaison Assignments). . C°P e<x4A Kat Cuvelier, Town Clerk Chuck Sweet, Town Manager TOWN COUNCIL LIAISON ASSIGNMENTS Planning & Zoning Commission Werner Wolff Development Review Board Bart Rochman Parks & Recreation Advisory Board Dick Johnson Budget & Bond Committee Werner Wolff Library Technical Committee Dick Johnson (completed) Water Utility Commission Paul Loomis Fire Advisory Board Fran LaSala (completed) Police Department Bart Rochman MTCVB Dick Johnson GTEC Paul Loomis GTEC Alternate Dick Johnson Chamber of NW Pima County Werner Wolff Legislative Liaison Bart Rochman Pima Association of Governments Paul Loomis Pima Assn. of Governments Alternate Dick Johnson Amphitheater School District Liaison Paula Abbott A PETITION TO ORO VALLEY To whom it may concern: The residents of Naranja Ranch T.J Bednar sub-divisions are petitioning the town of Oro Valley,to provide our children and residence a safe environment to the Oro Valley Park located on Verch way between Tangerine and Glover. The posted speed limit is 15 mph through the park area,but rarely do motorist follow the posted speed limit as well as the 25 mph. speed limit, before and after park area. We are seriously concerned about the safety of our children and would like you to implement ways to slow down traffic in this area; such as a round about,bike lanes,more signs indicating park ahead, and stop signs ect..Your cooperation and response would be greatly appreciated concerning this matter. (C.C. Mayor Paul Loomis Town Manager Chuck Sweet City Counsil) Sincerely, Steve Houston Naranja Ranch Home Owner's g ---/4 —03 A PETITION TO ORO VALLEY To whom it may concern: The residents of Naranja Ranch T.J Bednar sub-divisions are petitioning the town of Oro Valley,to provide our children and residence a safe environment to the Oro Valley Park located on Verch way between Tangerine and Glover. The posted speed limit is 15 mph through the park area,but rarely do motorist follow the posted speed limit as well as the 25 mph. speed limit, before and after park area. We are seriously concerned about the safety of our children and would like you to implement ways to slow down traffic in this area; such as a round about,bike lanes, more signs indicating park ahead, and stop signs ect..Your cooperation and response would be greatly appreciated concerning this matter. (C.C. Mayor Paul Loomis Town Manager Chuck Sweet City Counsil) l 5r`"-c'�� � Sincerely, Steve Houston lA1 '%*567;/ / Naranja Ranch Home Owner's _,,a,_64,4(174alize, -4i w7" 6,Le"w4„-oe , qi,„alie/ 140,,,_.__ /// sawtte6v- • if. APR-16-2003 14 52 THE PLANNING CENTER 520 622 1950 P.02/02 �r.Irl •r :,' TH E a PLANNING T t•11'17;;'''-'7:*.i CENTER ����yy \ •� April 16, 20Q3 Brent Sinclair Community Development Director Development Services Center 11000 N. La Canada Drive Oro Valley, Arizona 85737 Re: (0)03-03: Oracle and Desert Sky Rezoning (Agenda Item#5) Dear Brent: unresolved issues with this case, on behalf there are still several of the property referenced item. 11 request a one-month continuance owners we respectfully e� of the above resolution to these issues, �® additional month with allow us to continue to work on a concerns.and be able to more thoroughly respond to Council Thank you,. • Si rely, inda S. Morales, AICP • Principal -r•.^,r-r-��(•1",`•!".�'•^,,1+��'r'^C�.Ir. �...�I••�•�T � 1.14� 'I••.d'•' .. '._C ;y����. i. 1�1/ y►\• � 1 '�.1 r '•1. 1^•�•'•1 Iti'1'•l i"I G Mv.l�•I.. r �.�,•. .1,..••. w. .1. II Irl T•• �I.1 i ,Y•'.,- �f it�4r�'Ir I .�••. »�Ln.u..l1f.��.�;1...�•'• �..1.1 1 1 •. .i'....X.•I...'1�I 1�i...4N:',•..tt1 I1.11.'r+p1_••.••I1:••,r^:d rj�•/.-r-IK♦J-1rRr..�.1��''�;�•�Ir I 11•r 1��ryI•�1�11�•11.,�• .�r'�.�iI,IAI40:C.J.•f�.�IMnr,'••r'r1 At:1�•i•�1r•�P•.I•..�'•J1'T�il'l*•.•T 1r..�M �giL"'...l.�•Ih•W 9 4�r 1y,�i'�ii�,••r M•M'���'Mes.M7 ,�r+q1��,•'II���.1'���q�1 j'�T t'.•yV .`Ih� ^'♦1.1 r 1 i��^?24,1Q a:'A1 ,••YI 11/ma4yI• 7r 5:•P:i '•t..�:'.ra•1�1a.�r•se,0-�1• 1 1I.• •'r..6-..:• ••!1 W(�! �l �l�11Z'.�1,•..•1.Ir/•rI.i.....•I:�iT�-i'.•�� I:I:..J�I�rI• ,• .�.�S,'..`.•i�J•/':.l:2..`�l.�:.'ar d� Ir.•. TOTAL P.02 My name is Jenni Johnson; I live at 12544 N. Copper Spring Trail in the Moon Ridge Estates. As I realize that it may not be possible to answer individual questions in full during a council meeting, I have taken the liberty to put on paper the concerns and questions I would like to have the Oro Valley Town Council answer within a reasonable amount of time. My overall concern is for the safety of my family. The amount of traffic on Copper Spring Trail continues to grow weekly. Speed limits are ignored and the large trucks still use this road as a short cut to the developments north of Moore Road. There is no possible way to allow my children to ride bikes or walk the dog between the hours of 4:00 and 7:00 p.m., without jeopardizing their safety. I myself can no longer run or walk in the morning between the hours of 6:30- 8:00am for the same reasons. The traffic is constant throughout the day, with some of the heaviest during the stated times. 1 have followed traffic through the neighborhood on numerous occasions and I can tell you that the majority of the traffic does not originate nor terminate along this street. We are the "short cut". Most anyone looking for a short cut is also looking to make the best time and thus speed limits are ignored. With that stated, I ask you the following questions. 1. When is Moore Road scheduled to be completed? it is obvious that the road is intended to continue and reconnect past the dirt road. What is taking so long? 2. When will La Canada be completed through to Moore Road? I was moving in last year during the time that the big cactus was being moved in order to make room for the expansion of La Canada. This extension in and of itself would eliminate the amount of traffic culling through Copper Spring to get to La Canada. What is the hold up? 3. What is the legal amount of traffic permitted or planned for in a residential neighborhood? 4. Other than homeowner approval, what else has to be done in order to pursue gating the street? Public safety should be a top priority. Eliminating and/or redirecting the traffic issues on Copper Spring Trail will allow you to reduce the amount of time currently necessary to patrol this area for speeding and illegal truck usage. I feel that taking care of the public safety issues of existing homeowners should be a bigger priority that trying to find a way to squeeze in yet another development north of an already congested traffic area. I have asked these questions at previous meetings. Hopefully, with clear questions written down, the council can address these concerns in more detail than what is feasible in the public forum of a town meeting Thank you Jenni Johnson