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AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION JUNE 04, 2003 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS -TOWN MANAGER The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE - According to the Arizona Open Meeting Law, the Town Council mayonly discuss matters listed on the Town Council Agenda. Matters brought up by the public under "Call to Audience"cannot be discussed by the Town Council as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience'; please specify what you wish to discuss when completing the blue speaker card. 1. CONSENT AGENDA (Consideration and/or possible action) A. Coyote Run Monthly Activity Report -April 2003 2. PRESENTATION OF THE GOVERNMENT FINANCE OFFICERS ASSOCIATION CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING TO THE TOWN OF ORO VALLEY FINANCE DEPARTMENT 3. APPROVAL OF "PLANNING FOR RESULTS" LIBRARY STRATEGIC PLAN COUNCIL REPORTS TOWN MANAGER'S REPORT DEPARTMENT HEAD REPORTS CALL TO AUDIENCE-According to the Arizona Open Meeting Law, the Town Council may only discuss matters listed on the Town Council Agenda. Matters brought up by the public under "Call to Audience"cannot be discussed by the Town Council, as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience'; please specify what you wish to discuss when completing the blue speaker card. 6/04/03 Agenda, Town Council Regular Session 2 ADJOURNMENT POSTED: 05/28/03 4:30 p.m. lh When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. — 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk's Office at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. 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U (� t-.-•--.-N N N 1 lL iL U_tL lL I .-r- - N N N it it it it it it .‘ COUNCIL COMMUNICATION DATE: June 4, 2003 TO: Mayor and Council FROM: Chuck Sweet, Town Manager SUBJ: Award of Financial Reporting Achievement For the 9th consecutive year, the Town of Oro Valley and its Finance Department have received the Award of Financial Reporting Achievement from the Government Finance Officers Association of the United States and Canada. This is truly an extraordinary achievement and is a testament to the high standards to which we hold our departments. David Andrews, Finance Director, has indicated that the Town's success is based on the contributions of each Finance Department staff member. A copy of the 2003 award is attached. Please join me in congratulating David and his team for a job well done. 4;41 A Chuck Sweet, Town Manager . . .. 1 1 11111C1:1:1311;11111 1 41eriL ‘..., P-irl c < 1 ill /111.1* p rD NM=• .1.1 r+ = r-+ r) CD r+ ir-1- -TI m ,......• C (A z rrl ,. ,.., ,t, c: 4 z--.• t-,;1"4 e•r:; , , BH tD 0 0 C) ,-, Pili. .., CA n < a) r '3 F S . v, /t ,, ,,, •,--. ... c• }---" . 0 ... ...,rt (.. A 1---' H- > "'" 10 ,.., OD f- CD (,) ...fit ',---- -* -,1 'o, ,- = % a) 0, -, ,;kz:,- • k< PCJ —h) 0) NOM• ct$ ,.,>,:J cr a), -, --E,, --f- ,, , 0 Fill 0- (D . 4 ,-.,—.,,i i- i- (I) ONNO CD l'-'s ,--,,,,z I-1.. i ! 4:!. ‘..:L'i - LA 1- Nw H- 0 1—i CI) > VI C.) o: Q VI '''',:.4-7"; : 'C.1: ! ;: cz t..) -1v-.. C Iii* r+ _z--- , -. .1-4.• ,, -, = --. ;•;' ,. ,,, ,.. ,-.„ - :._,,• Ci E, ›)C.- cc, tilif iii \ ,r• iz.....'.0 cz \ $4 Z% =1• ‘.1'. t% frifilli 1 TOWN OF ORO VALLEY 3 COUNCIL COMMUNICATION MEETING DATE: JUNE 4, 2003 TO: HONORABLE MAYOR & COUNCIL FROM: Mary Hartz-Musgrave, Managing Librarian SUBJECT: Approval of the Oro Valley Public Library's "Planning for Results" Library Plan SUMMARY: The Arizona State Library Archives and Public Records (ASLAPR) challenged the Library to develop a five- year strategic plan during its first year of operation. A Town approved strategic plan facilitated by ASLAPR permits the Oro Valley Public Library to apply for state and federal library grant money as well as other funding agencies that support public libraries. The Town's General Plan update also mentions the need to develop the strategic plan. The planning process used the ASLAPR Library Development Division's "Planning for Results" model. The process involved The Town of Oro Valley approving a Planning Committee. The committee held three public meetings to establish the community vision, establish library service priorities, and accept the draft of goals, objectives, and activities. Committee members represented middle school and high school students, local media, a school librarian, a me owners association, a local business, library volunteers, Tucson-Pima Public Library, Friends of the Oro v alley Public Library, Library Division, Parks and Recreation Division and Planning and Zoning Division. The committee directed library staff to incorporate the following goals for 2003 to 2008: 1. Meet library users' general and current information needs. 2. Maintain opportunities and space for the public to meet and take part in programs. 3. Promote understanding and appreciation of the arts and humanities. 4. Read, discuss, and interact with local regional authors. 5. Assist in personal growth and development for all ages. 6. Preserve the Town's local history. 7. Support the formal education process from Pre-K through High School. The committee requested the library include the following activities: 1. Foster the affiliation with Tucson-Pima Public Library. 2. Maintain its relationship with the Friends of the Oro Valley Public Library. 3. Create and provide a wide variety of programs of interest for all ages. 4. Hold an annual book fair to provide interaction with local authors. 5. Collect and provide Town information and documents. 6. Develop and implement a formal education support plan for students Pre-K through High School. 7. Locate other funding sources such as grants, sponsorships, and donations. 8. Develop an annual review process of the plan to update objectives and activities that support the approved goals using the ASLAPR model. TOWN OF ORO VALLEY T I�a�e2 +af2 ' 1LNC IL COMMUNICATION Town Council approval for the plan's goals and The next stepin theplanning process requires the library to seek pp � acceptance of the objectives. The objectives are the performance measurements for the plan. , plan's s I RECOMMENDATION: • recommends the approval of the Oro Valley Public Library's1 The Library's Planning Committee and Library staff "Planning for Results" LibraryPlan and accepting the plan's objectives as its performance measures. Planni g SUGGESTED MOTION: The Town Council may wish to consider the following motion: I move to approve the following "Planning for Results" document as presented. Managing yibrarian i Community Development Director AI i Town Manager Attachments: 1. "Planning for Results" document and background information. NNW El 11 1 C , *fit.411/ if B .......„.„1„., „.. .i, . 0 - - ........, zz:":":'.,..Z'=......s ----------s. B _..._........,....,,,_ B U ,,, Pt 1 nnin oi B 0 For Results Oro Valley Public Library n The more you read,the more you know The more you know, the more you grow The smarter you grow,the stronger your voice When speaking your mind, or making your choice. 40, 0 ORO VALLEY Pa.nr —.IC LIBRARY t 1305 W. Naranja Drive Oro Valley,AZ 85737 520-229-5300 w townoforovalle _corn --raj V\ ,-, _ • Oro Valley Public Library Plan Draft 2003-2008 Document May 21, 2003 Executive Summary The Oro Valley Public Library is the Library Division of the Town of Oro Valley's Community Development Department and is an affiliate of the Tucson-Pima Public Library. The Library Division was charged with developing a five-year strategic plan during its first year of operation. The plan's approval is mandatory for the division to qualify for state and federal funded grants. The planning process used the Library Development Division of the Arizona State Library Archives and Public Records' "Planning for Results" model. The process involved approving a Planning Committee, which held three public meetings to establish the community vision, establish library service priorities, and accept the draft of goals, objectives, and activities. Committee members represented the Town's Parks and Recreation Division and Planning and Zoning Division, middle school and high school students, local media, a school librarian, a home owners association, a local business, library volunteers, Tucson-Pima Public Library, Friends of the Oro Valley Public Library, and library staff. The committee directed library staff to incorporate the following goals for 2003 to 2008: 1. Meet library users' general and current information needs. 2. Maintain opportunities and space for the public to meet and take part in programs. 3. Promote understanding and appreciation of the arts and humanities. 4. Read, discuss, and interact with local regional authors. 5. Assist in personal growth and development for all ages. 6. Preserve the Town's local history. 7. Support the formal education process from Pre-K through High School. The committee requested the library include the following activities: 1. Foster the affiliation with Tucson-Pima Public Library. 2. Maintain its relationship with the Friends of the Oro Valley Public Library. 3. Create and provide a wide variety of programs of interest for all ages. 4. Hold an annual book fair to provide interaction with local authors. 5. Collect and provide Town information and documents. 6. Develop and implement a formal education support plan for students Pre- through High School. 7. Locate other funding sources such as grants, sponsorships, and donations. The committee unanimously concluded that the completion of the 10,000 square feet is critical. The ability of the library to meet some of its goals is conditional upon this completion. L:IPlanning for Results/Goals,Objectives,Action Plan.doc 1 Oro Valley Public Library Plan Draft 2003-2008 Document May 21, 2003 The next stepin the planning process requires the library to seek Town Council approvalplan's for the plan's goals and acceptance of objectives. p theThelan objJectives are the performance measurements for the plan. The library's ability to receive state and federally funded grants requires an approval of the plan. Once Town Council approves the plan, Library staff will create an implementation plan for the objectives and review and rewrite each objective in January each year. The Library Development Division of the Arizona State Library Archives and Public Records will receive a copy of the approved plan. The Library Division's budgets for fiscal years 2003/2004 to 2007/2008 will reflect the library's strategic plan. Planning Process and Committee The Oro Valley Public Library is the Library Division of the Town of Oro Valley's Community Development Department. The library started providing services on July 31, 2002, and held its grand opening on August 17, 2002. The Library uses Tucson-Pima Public Library's Policies and Procedures per an Intergovernmental Agreement among the Town of Oro Valley, the City of Tucson (Tucson-Pima Public Library), and the Pima County Free Library District. (See attachment "The Oro Valley Public Library/Tucson-Pima Public Library Affiliation" for further information.) The Library Division was charged with developing a five-year strategic plan during its first year of operation in order to qualify for future state and federal funded grants. The strategic plan process began with an agreement between the Town of Oro Valley and the Library Development Division (LDD) of the Arizona State Library Archives and Public Records. The process used the model of"Planning for Results" adopted by the LDD. The Division assigned Bonnie Campbell, Director of the Mohave County Library District, to facilitate the process. Town Council approved the "Planning for Result's committee at its December 18, 2002 General Council Session. The committee received a charge to follow the State's "Planning for Results" model to create the Oro Valley Public Library's first planning process. The process requires the library to hold three public meetings with the Planning Committee to establish the community vision that the library serves, to set the library service priorities, and to accept the draft of the goals, objectives, and activities. Library staff studied the committees report, prepared responses to the committee, and drafted the plan. Among the 12 Planning Committee members present, six were female and_8 were male. Ages ranged from junior high students to retired adults. Participants represented the Town of Oro Valley Parks and Recreation Division and the Oro Valley Planning & Zoning Division, junior high and high school students, the local media, a local high school librarian, a home owners association, the Tucson- 2 L:/Planning for Results/Goals,Objectives,Action Plan.doc Oro Valley Public Library Plan Draft 2003-2008 Document May 21, 2003 Pima Public Library, the Friends of the Oro Valley Public Library, library volunteers, and the Oro Valley Public Library Senior Librarian. Tasks accomplished included a vision statement for the Town of Oro Valley, a SWOT (Strength, Weaknesses, Opportunities, and Threats) analysis of the Town, and a preliminary list of service responses for stafflo review between committee meetings one and two. The Managing Librarian presented a packet of information concerning accomplishments of the Oro Valley Public Library to date as well as information gained from a recent library survey. The committee was given a brief tour of the facility. The next stepin the planning process requires the library to seek Town Council approvalplan's for the plan's goal and acceptance of objectives. p theThelan obj1ectives are the performance measurements for the plan. The library's ability to apply and receive state and federally funded grants requires an approval of the plan. Once Town Council approves the plan, Library staff will create an implementation plan for the objectives and review and rewrite each objective in January each year. The Library Development Division of the Arizona State Library Archives and Public Records will receive a copy of the approved plan. The Library Division's budgets for fiscal years 200312004 to 2007/2008 will reflect the library's D g strategic plan. Community Vision Statement Oro Valley should be a well-planned, forward thinking community, which balances the residential, commercial, historical, and desert environments; provides recreational, cultural, and educational activities for all age groups; and encourages interaction between citizens. Desires and concerns driving the vision statement include the following: 1-1 the lack of access in and out of Oro Valley I! a system of roadways that allows safe, clean, easy transportation through town 01 balanced commercial development � ! hub(s) of services development with a downtown feel ot traffic control it activities for all ages/abilities in recreation, parks, and the arts it ongoing recognition of local talent (i.e. authors, artists, performers) Li more popular services (i.e. movie theaters, malls, restaurants) !! training and support for people wanting to improve job skills more businesses Lt improved transportation services L:/Planning for Results/Goals,Objectives,Action Plan.doc 3 Oro Valley Public Library Plan Draft 2003-2008 Document May 21, 2003 IR development of the future Naranja Town Site J future town center for all people of all ages w preserved desert resources It the preservation of Steam Pump Ranch, cultural Native American resources, and the ethnic character of the area ot comprehensive library services Library Staff drafted the following Mission and Values Statements that reflect the interests, needs, and desires of the Oro Valley area as expressed by the Planning Committee. The Planning Committee approved the statements at their March 1, 2003 meeting. Library Mission Statement The Oro Valley Public Library, an affiliate of the Tucson-Pima Public Library, endeavors to provide resources, services, programs, and activities to meet or address the cultural, educational, and recreational needs and desires of Oro Valley and surrounding communities while encouraging interaction among citizens. Library Values The Oro Valley Public Library values: I, Courteous, friendly, factual services it Free access to materials, programs, and services • Providing accurate information in a timely manner • Privacy to all of its users ✓ Community input in the planning of their library • Users' ability to assemble at the Library fir Ability to refer patrons to the next best possible resource it Library Volunteers • Friends of the Oro Valley Public Library Library Service Priorities The Planning Committee prioritized the following Library Service Priorities. The first two priorities are basic services that the Oro Valley Public Library will always provide. The next six priorities are areas that the Library should strive to provide. The list is prioritized. General Information: A library that offers General Information helps meet the need for information and answers questions on a broad array of topics related to work, school, and personal life. 4 L:/Planning for Results/Goals,Objectives,Action Plan.doc Oro Valley Public Library Plan Draft 2003-2008 Document May 21, 2003 And Current Topics &Titles: A library that provides Current Topics & Titles helps to fulfill community residents' appetite for information about popular cultural and social trends and their desire for satisfying recreational experiences. 1. Commons: A library that provides a Commons environment participates in community building and helps address the need of people to meet and interact with others in their community and to participate in public discourse about community issues. 2. Cultural Awareness: A library that offers Cultural Awareness service helps satisfy the desire of community residents to gain an understanding of their own cultural heritage and the cultural heritage of others. 3. Local Regional Authors: (added 1/11/03) a library that provides Local Regional Authors provides materials, services, and programs that allow people to meet, interact, and discuss established authors from the area. 4. Lifelong Learning: library rnin : A that provides Lifelong Learning service helps address the desire for self-directed personal growth and development opportunities. 5. Local History: A library that offers Local History service addresses the desire of the community to preserve local historical information and provide to community residents an opportunity to know and better understand the community's heritage. 6. Formal Learning Support: A library that offers Formal Learning Support helps students who are enrolled in a formal program of education or who are pursuingtheir education through a program of home-schooling to attain their l" educational goals. Goals, Objectives, and Activities Service Response: General Information and Current Topics and Titles Goal: Residents in the Oro Valley area will have a variety of programs, services, and materials to meet the general and current information needs. Every Objective 1: year, users of the Oro Valley Public Library will benefit from the library's affiliation with Tucson-Pima Public Library by having TPPL- related services maintained at least 90% of the time. L:/Planning for Results/Goals,Objectives,Action Plan.doc 5 Oro Valley Public Library Plan Draft 2003-2008 Document May 21, 2003 Activities: 01 Users will take part in system-wide circulation services. it Program participants will take part in system-wide programs and services. OVPL staff will take part in system-wide meetings and programs. ot Library staff will annually update the Operations & Maintenance Intergovernmental Agreement with the Town of Oro Valley, Pima County, and City of Tucson. Resources: 1. Staff: TPPL staff, Town staff, Library Staff 2. Material: Operations and Maintenance Intergovernmental Agreement, joint services and measurements 3. Funds: Pima County Free Library Tax Fund, Town of Oro Valley General Fund Objective 2: By the year 2005, Oro Valley Public Library staff will analyze and evaluate the library collection to support community needs and desires. Activities: im Develop the collection evaluation plan. II Analyze the quantity and quality of the material, including, but not limited to, 7-day books, multiple copies and formats. 11 Order materials from the TPPL Selection List appropriate to user requests. II Attend Arizona Library Association Conference to procure "Best Picks." m Create a display of best sellers lists such as New York Times or other popular book lists. 111 Research feasibility of stand alone collection development. Resources: 1. Staff—All full-time staff 2. Materials TPPL's Collection Plan, order slips, selection lists, circulation statistics, Arizona Library Association Conference. 3. Funds — Library Collection & Subscriptions Fund Objective 3: By 2005, Oro Valley Public Library staff will develop procedures to preserve and protect the usefulness and safety of the library building; staff and volunteers will clean and maintain collection materials and shelves. 6 L:/Planning for Results/Goals,Objectives,Action Plan.doc Oro ValleyPublic Library Plan Draft 2003-2008 Document May 21, 2003 Activities: m Develop a routine cleaning schedule for the Collection and its shelving. TTrain volunteers to shelve and clean. ! Procure appropriate ro riate and economical custodial services for the building and grounds. !!! Develop a procedure for routine safety checks. ►i Develop a procedure for emergencies that include such things as evacuation, library closures, and response to potentially dangerous situations. 111 ot Create ingress/egress maps. Resources: 1. Staff—Ai i staff and volunteers, Public Works, Parks & Recreation, Building Safety, Police and Fire Marshall. 2. Materials—Cleaning Supplies, Shelving & Cleaning Procedures, Any current Town of Oro Valleycontracts, Ingress/Egress Maps and Floor plan. 3. Funds — Staff Salaries, Office Supplies, Custodial Services, Custodial Supplies. Fs Objective 4: Each month library users will find the Oro Valley Public Library o material on the shelves 95% of the time with a .5% error rate. Activities: It Count the number of items not checked in at the close of the day. !!t Circulation desk will record each time an item is found on the shelf that was not checked in or that belongs to another branch. ,ii Calculate error rate against the number of items checked in. 111! Monitor check in procedures closely and adjust procedures if percentage rate of errors is above goal of .24%. Resources: 111) 1. Staff—All Circulation-Staff 2. Materials—Activity measures for Circulation, Circulation Tick Sheet, Circulation Procedures 3. Funds — Staff Salaries, Office Supplies • Objective 5: Libraryusers will receive needed or desired information in a 95% timelymanner accordingto Public Library Association standards of the time. L:/Planning for Results/Goals,Objectives,Action Plan.doc 7 4 Oro Valley Public Library Plan Draft 2003-2008 Document May 21, 2003 Activities: ii Callers will receive a response to their inquiry within one hour after leaving a message. !!:, Inform patrons of Interlibrary Loan, Talking Books, and other library services. Itt Collect and disseminate current general information, local and regional in scope, through library appropriate programs, displays, and special events for all ages. * Identify topics of interest and search out speakers in the community. . Research and secure appropriate grant funds and sponsorships. Resources: 1. Staff—All Staff 2. Materials—Various survey tools, news media, professional publications and conferences, TPPL services, advertising tools, networking opportunities, Foundation Grant Collection 3. Funds — Staff Salaries, Office Supplies, Advertising, Printing & Binding, Program Supplies Service Response: Commons Goal: Residents in Oro Valley area will have opportunities and space to meet with other community members and take part in programs and services on community issues and interests. Objective 1: Each year in January, the library staff reviews and evaluates its plan to ensure that the library maintains its image as the "Great Good Place", a place for patrons to congregate for whatever reason, consult resources, enjoy programs and activities, and debate issues. Activities: �!1 Staff will hold review sessions on its plan. * Staff will host public focus groups and forums. �u. Staff will conduct ongoing public surveys. * Staff will rewrite the plan's objectives as necessary. Q Staff may hire a facilitator. Resources: 1. Staff: All Staff, Public, Stakeholder Representatives 8 L:/Planning for Results/Goals,Objectives,Action Plan.doc Oro ValleyPublic Library Plan Draft 2003-2008 Document May 21, 2003 2. Materials: Outcome surveys published by TPPL & OVPL according to ILMS standards, Current "Planning for Results" Document 3. Funds: Program Supply, Advertising, Office Supply, Printing & Binding, State Library, Archives and Public Records Grant Objective 2: By2008, the entire library's 25,000 square feet and additional parking completed will be and renovated to hold library programs and to create additional meeting spaces. Activities: It Support the Friends of the Oro Valley Public Library and the Town of Oro Valley to obtain funds. ilk Createp orthole in temporary wall showing conceptual plan and fund raising progress. al Explore and secure other funding options for building, furnishings, and technology. 1 Take part in the planning and renovating process. 1! Attendg rant writing classes and grants networking group meetings. I !! Print and distribute wish list brochure. 1 Develop a plan to educate the public and promote the completion of the library using displays, bulletin board, public information handouts, surveys, etc. Resources: 1. Staff: Manager, Library Staff, Friends of the Oro Valley Public Library Board, Public 2. Materials—Wish list brochure, Foundation Grants Collection, TOV staff computers, circulation equipment, displays within the library, display materials, promotion pieces 3. Funds —General Funds, Friends campaigns, Grants Objective 3: In the next five years, the number of library sponsored programs o and services will increase by 20%. Activities: 0 • L! Develop a promotion plan that includes library logo, newsletter, web site, and e-mail marketing. • WI Work with GOVAC, graphic artist, and TOV &TPPL PlOs in • creation of logo. i!! Hold ro special rams to promote the library such as Banned Book p programs Week, National Library Week, Summer Reading Program, Library Sign-up Card Month, etc., including ordering ready-made promotion materials from the American Library Association. L:/Planning for Results/Goals,Objectives,Action Plan.doc 9 Oro Valley Public Library Plan Draft 2003-2008 Document May 21, 2003 IN Hold annual volunteer appreciation dinner and schedule other appreciation events. it Secure donations and/or sponsorships as needed. !�!!� Increase weekend or evening hours by 17% over present hours. !! Create additional programs based upon interest surveys. 1,1 Reserve blocks of time in meeting room for library programs to include times outside hours of operation. Resources: 1. Staff: HR, Manager, all Library Staff, Graphic Artist, TOV & TPPL PIOs 2. Materials: Display materials and furnishings, TOV computer (Adobe Acrobat, Winzip, Microsoft Office Business programs), color laser printer, American Library Association promotion materials 3. Funds: GOVAC, General Funds, LSTA grants, Arizona Humanities Council grants, other grant possibilities, Volunteer Appreciation, Donations Objective 4: After 2008 and completion of the building, the library will support a full-time "coffee shop" service to library patrons that includes serving cold foods. Activities: II Explore all options. ! Work with Friends to set up a service project, if possible. In Obtain Town approval for best option. Resources: 1. Staff: Manager, Friends Board, Other Town Departments 2. Materials: Unknown 3. Funds: Staff Salaries Service Response: Cultural Awareness Goal: Residents in the Oro Valley area will have a variety of programs and materials that promote both multi-ethnic understanding and a general appreciation of the arts and`humanities. Objective 1: Starting in 2005, regularly scheduled rotating art exhibits will be displayed throughout the library at least once a month. 14 L:/Planning for Results/Goals,Objectives,Action Plan.doc Valley Public LibraryPlan Draft 2003-2008 Document Oro va y May 21, 2003 Activities: _�!_ Prepare existingwall space with the help from Greater Oro Valley p Arts Council (GOVAC) to hang art exhibits. ! Partner with GOVAC to establish and hang the exhibits as per written agreement. Explore and procure traveling exhibits such as American Library P Association, Greater Tucson Arts Council, and Arizona Commission in the Arts. I Plan for future gallery space when completing the library. 11 Sponsor art exhibits and programs to educate patrons and foster a general appreciation of the arts. L. Co-sponsor literary and/or musical programs and discussions to education library user and foster a general appreciation of the oral and written arts. 111 Research andp rocure endowments and grants. ;, Purse sponsorships and donations. llt Create promotion brochures, flyers, and exhibit signs as necessary. +!R Purchase display exhibition tracks and display case in FY 2004/2005. Resources: 1. Staff: GOVAC staff, Library Manager, Senior Librarian, Library Associate assigned to promotions 2. Materials: Display Exhibition Tracks and Display Case, Permanent P Y Multimedia System, Foundation Grant Collection, American Library Association, Greater Tucson Arts Council, Arizona Commission in the Arts 3. Funds: Donations from GOVAC and other organizations, Grants, Printing & Binding, Staff Salaries Objective 2 By2008 increase the number of multi-ethnic and culturally diverse programs and materials for all ages by 50%. Activities: iiia, Create additional programs based upon interest surveys. it Network with TPPL staff to share program and activity ideas. ti Attend appropriate workshops at the Arizona Library Association • conference. Review the professional review journals and American Library Association web site for program and material ideas. m Schedule appropriate ro riate programs with special authors, speakers and performers. !. Review and order collection materials. MIP L:/Planning for Results/Goals,Objectives,Action Plan.doc 11 imp Oro Valley Public Library Plan Draft 2003-2008 Document May 21, 2003 Evaluate program satisfaction surveys. !! Research grants, sponsorships, and donations. Resources: 1. Staff—All Staff and Volunteers 2. Materials— Review sources, Conferences and Workshops, TPPL Meetings 3. Funds —Grants, Donations, Sponsorships, Staff Salaries Service Response: Local Regional Authors -Goal: Residents in the Oro Valley area will have opportunities to read, discuss, meet, and interact with established local regional authors. Objective 1: Each year, Oro Valley Public Library will have local regional authors identified and represented in the collection and promoted to the public. Activities: It Create a list of local authors and titles La Search current collection for availability of authors and titles. It Order items not in collection, in various formats. At Obtain cataloging from TPPL or locally for titles. It Encourage local authors to donate copies to the Library. LIR. Create a Local Author Shelf and define what goes on it. Resources: 1. Staff: Library Staff 2. Materials: TPPL collection development resources 3. Funds: Collection Materials and Subscriptions Objective 2: Each year, the library will attempt to schedule five to ten local regional author visits for book reading and discussions. Activities: AI Identify and invite local authors to read/discuss their materials during appropriate times such as February Love of Reading Month and April Poetry Reading Month to include all age and interest groups. -1 Join and attend appropriate workshops, conferences, and organizations to locate and contact authors. it Continue inviting authors who write about military history. 12 L:/Planning for Results/Goals,Objectives,Action Plan.doc Public LibraryPlan Draft 2003-2008 Document Oro Valley May 21, 2003 111 Define "local regional author" and determine how best to handle self-published authors. ! Expand book discussions and other cultural programs through the __ Arizona Humanities Council. Resources: 1. Staff: Library Staff 2. Materials: TOV computer to create promotional displays and handouts 3. Funds: Arizona Humanities Council grants, Sponsorships, Program Supplies 3: By2004/2005 fiscal year, hold the library's first book fair of local Objective regional authors with helpfrom agencies such as the Arizona Historical o Society and Arizona Humanities Council. Activities: !!► Investigate and develop a book fair project. lit Identify and invite local authors. II Find volunteers and program sponsors. Resources: 1. Staff: Staff 2. Materials: TOV computer to create promotional displays and handouts 3. Funds: Arizona Humanities grants; Sponsorships; Program Supplies Service Response: Lifelong Learning Goal: Residents in Oro Valleyarea have a variety of materials, programs, and services es available to assist in personal growth and development for all ages and interests. • Objective 1: The number of materials on personal growth and development in the collection will increase by 10% within five years. Activities: 11 Evaluate the collection using TPPL Collection guidelines and emphasize life long learning subject areas. !!t Complete a current community profile. L:/Planning for Results/Goals,Objectives,Action Plan.doc 13 Oro Valley Public Library Plan Draft 2003-2008 Document May 21, 2003 !! Use various survey tools to determine personal growth interests. I! Order titles to fill in the collection. Kr Determine multiple-copy level. Resources: 1. Staff—All Staff 2. Materials TOV computer to create promotional displays and handouts, Various survey tools, news media, professional publications and conferences, TPPL services, advertising tools, networking opportunities, Foundation Grant Collection 3. Funds — Staff Salaries, Office Supplies, Advertising, Printing & Binding, Program Supplies Objective 2: The number of library sponsored programs pertaining to personal growth and development will increase by 100% within five years. Activities: LA Follow up on offers by local professionals to present programs. 0.,J Create programs to meet community needs. tit Refer patrons to appropriate services and agencies such as Pima Community College for continuing education possibilities. * Alert Pima community College of possible courses or interests that we cannot fulfill such as calligraphy classes, or computer skills classes. Resources: 1. Staff—All Staff; Pima Community College contacts 2. Materials—TOV computer to create promotional displays and handouts, Various survey tools, news media, professional publications and conferences, TPPL services, advertising tools, networking opportunities, Foundation Grant Collection 3. Funds — Staff Salaries, Office Supplies, Advertising, Printing & Binding, Program Supplies, grants, sponsorships, donations "11 Objective 3: Each year, library volunteers will contribute more to the library. Activities: It Train volunteers to have increased responsibility under direct library staff supervision. LA Individual and groups of volunteers are trained in the Dewey Decimal System. ilt All staff knows the main volunteers. 14 L:/Planning for Results/Goals,Objectives,Action Plan.doc Public LibraryPlanDraft 2003-2008 Document Oro Valley May 21, 2003 it Revise and expand volunteer training manual. In Provide annual recognition for volunteers. ►_tProv de i opportunities in continuing education including, but not limited to, topics in communication and library's plan. Resources: 1. Staff—All Staff and volunteers p 2. Materials—TOV computer to create training tools and handouts and for volunteer sign-in and record keeping 3. Funds—Staff Salaries, Office Supplies, Advertising, Printing & Binding, Volunteer Appreciation Objective 4: By 2008, the number of Programs for all ages developed by the Adult and Youth Services Department will increase by 50%. Activities: it Create additional Programs based on patron suggestions, inquiries, and various survey tools. tC reate a teen/adult book-to-the-screen Program based on staff readings and movie viewing. Provide romotion of programs through flyers, displays, Web site, p and informational packets to schools and businesses. to Eaexisting Evaluate all Programs, i.e. Crafty Readers, Library Reading Café, book discussion groups, etc. ►_his Create Programs to meet the community needs and requests. Resources: 1. Staff—All staff and volunteers 2. Materials— Purchase additional technological materials (i.e. speaker system with microphone), TOV computer to create p promotional displays and handouts 3. Funds — Staff salaries, Office Supplies • • Service Response: Local History Goal: Town of Oro Valley preserves its written history and documents so community residents have an opportunity to know and better understand the community's heritage. 1: By2005, the Oro ValleyPublic Library will establish procedures for Objective collecting Town of Oro Valley historical documents and make them available to the community. L:/Planning for Results/Goals,Objectives,Action Plan.doc 15 0 Oro Valley Public Library Plan Draft 2003-2008 Document May 21, 2003 Activities: !!! Meet with Town department representatives to determine appropriate materials for preservation and inclusion in the library including appropriate technology. tot Develop special displays and materials in cooperation with Town departments about Town meetings and special events. it Select resources needed to enhance Town services and departments. It Examine methods of preservation and storage of materials. L Create procedures for collection of materials. 101 Research appropriate grant possibilities for material preservation. W Catalog materials in TPPL system. is Promote collection through displays, flyers, web site, and other promotion pieces. At Work with Planning & Zoning staff to determine technology needs to access mapping information. Resources: 1. Staff—All Library Staff, State Library Consultant, TPPL Collection, Planning & Zoning Staff, Development Office, TOV Department Representatives 2. Materials - Foundation Grant Collection, Town computer, Planning software, printer, TOV documents, TOV computer 3. Funds - LSTA and Other Preservation Grants, cost of cataloging Objective 2: By 2008, the Oro Valley Public Library will write a plan to house a small collection that contains local oral and written history, documents, audio-visual materials, and regional reference materials. Activities: Iii: Write proposal to develop a special government collection including hiring appropriate staff such as an archivist to collect and catalog local oral and written materials. !t Investigate preservation requirements for the collection, obtain appropriate space for the collection, and create the appropriate environment for the collection. ELI Research appropriate grant possibilities for material preservation. itt Secure LSTA and other preservation grants to fund the project. Resources: 1. Staff—All Library Staff, State Library Consultant, TPPL Collection 16 L:/Planning for Results/Goals,Objectives,Action Plan.doc Valley Public LibraryPlan Draft 2003-2008 Document Oro V y May 21, 2003 2. Materials - Foundation Grant Collection, Town computer, Planning software, printer 3. Funds - LSTA and Other Preservation Grants Service Response: Formal Education Support -Goai. Ali Oro-Valley students from Pre-school through High School, parents (or significant caregivers), and their teachers have a variety of materials and 'i" rams ro to helpthem reach their formal educational goals whether programs enrolled in a school, or home schooling program. 1: By2008, the Oro ValleyPublic Library will develop and implement Objective a formal education support plan. Activities: GI Develop communication avenues with area schools via school librarians, teachers, and administrators. ! Surveypatrons, teachers, school librarians, and home school groups. A Hold focusg roup meetings comprised of teachers, school librarians, home school groups, and other interested patrons. Ji Continue toP rovide media kits to area schools, home school teachers, and educational organizations. 111 SthedUle educationally-based special events like "SAT Strategy Sessions" forY oung adults and subject-based special events like "Exploring the Mineral World Around You" for children. It Explore grant opportunities and sponsorships. it Create displays to highlight the collection in coordination with special events and programs. Resources: 1. Staff: Youth Services Staff and Volunteers dit 2. Materials: Media kits, Foundation Grant Collection, Display materials, TOV computer to create promotional displays and handouts 3. Funds: Advertising, Program, Grants Olt Objective By jective 2: 2006, the number of collection items on topics needed by students will increase 50%. L:/Planning for Results/Goals,Objectives,Action Plan.doc 17 Oro Valley Public Library Plan Draft 2003-2008 Document May 21, 2003 Activities: Q Contact local teachers and librarians to determine what research topics will be assigned and what types of materials will be required reading. ►:I Hold focus groups with teachers and school librarians to develop cooperative efforts in formal education support. Do a needs assessments on materials requested at the Information Desk. PI Assess collection for availability of appropriate materials and procure materials as needed. Resources: 1. Staff—Youth Services Staff, Facilitator 2. Materials— Review sources, program supplies, surveys and tracking forms 3. Funds — Collection Materials & Subscriptions, Advertising, Program Supplies, grants Objective 3: By 2008, the number of students utilizing Homework Help Services will increase by 50% Activities: CA Provide promotional materials to schools, home school organizations, at the library. LB Meet with volunteers in order to better utilize their talents. At Encourage parents to continue the homework help provided here and at home through parenting classes/handouts. Meet with area schools to discuss how to partner with them in support of the formal school curriculum. N Research for grant opportunities; secure donations and sponsorships. Resources: 1. Staff—Youth Services Staff and'Volunteers 2. Materials— Program supplies, promotion materials, TOV computer to create promotional displays and handouts 3. Funds —Advertising, Program Supplies, grants Objective 4: Within the next five years, the Library wilt provide a variety of materials and programs to help Pre-School through High School, their parents, and teachers reach their formal education goals. 18 L:/Planning for Results/Goals,Objectives,Action Plan.doc LibraryPlan Draft 2003-2008 Document Oro Valley Public May 21, 2003 Activities: Develop survey�" tools that will allow us to create a list of possible _^� y subjects for the online pathfinders and subject guides. LI � Create an Information Retrieval Tutorial in print and electronically which willpatrons allow of all ages to prepare themselves for locating information in the Library. Create online pathfinders athfinders and subject guides within the Library's � Web site that will reflect the needs of area schools, students and parents. Resources: 1. Staff--All staff 2. Materials— Online and print versions of the Information Retrieval Tutorial, com 3. Funds --Staff salaries N Rvy' L:/Planning for Results/Goals,Objectives,Action Plan.doc 19 Planning for Results Oro Valley Public Library Page 1 of 20 Demographics of Oro Valley Population See attached U.S. Census Bureau tables. Land Use In 2001 35%of the area of Oro Valley was vacant 33.5%was residential 11.8%was roads, easements,rights-of-way, or unclassified parcels 8.1%was open space 5.7%was parks and golf courses Of the 33.5%residential area 16.4%was low density residential at 0-0.3 dwelling units per acre 10.0%was medium/high density residential with 1.2+dwelling units per acre 6.2%was very low density residential with<0.3 dwelling units per acre (See attached table) Housing Oro Valley has experienced much more rapid growth than Tucson, Pima County, and the state of Arizona. The number of housing units more than tripled between 1990 and 2000, from 3,576 to 13,946 units, an overall change of 290 percent. Much of this growth has been due to the annexation of exiting housing units. (Information on land use and housing taken from the 10-08-02 draft of the General Plan Update 2020) Planning for Results Oro Valley Public Library Page 2 of 20 History of Oro Valley: Highlights 1974 Oro Valley incorporates with 1155 residents and 2.5 square miles after a four-year legal process that went all the way to the Arizona Supreme Court. According to the 1975 special census, Oro Valley had 1155 residents, up from 581 in 1970. The town consisted of 2.5 square miles. The Town Council approved the first budget: a whopping$114.014! 1975 Oro Valley provides police protection, court services,trash pickup, sewer, and water for its residents 1976 first police officers hired first General Plan for the Town 1978 Town Council purchases 5 acres on Calle Concordia for$67,000 1980 Census reports 1489 residents in Oro Valley Town has expanded to 3.17 square miles 1981 Sheraton El Conquistador Resort begun 1983 first full-time town Engineer first Zoning Administrator budget hits the $1,000,000 mark for first time El Conquistador Country Club proposed 1986 Town hires first full-time Town Manager, Jon Devner Sun City Vistoso by Del E. Webb Corp groundbreaking ceremony 1987 Town rents space in the Foothills Business Park for its operation Town has about 4,000 residents over 8 square miles Town council approves the annexation of the planned 12 square mile Rancho Vistoso development 1989 Special census: Oro Valley has 5240 residents Town Council purchases an 8 acre plot on La Canada Drive for$500,000 to build a new Town Hall 1990 Census: 6670 residents Planning for Results Oro Valley Public Library Page 3 of 20 1991 Town services move into new Town Hall building at 11,000 N. La Canada Drive Oro Valley General Plan Update limit the growth of the Town,no property tax, annex areas between the northern and southern edges of the Town, keep the Town a resort/residential type of community,preserve its views, add more parks 1993 Chuck Sweet sworn in as Town Manager 1995 Special census: 19,587 residents Oro Valley General Plan control growth, add community center,library,theater, recreational and park facilities, strengthen police force. Public adamantly opposed to more apartments, which added to the overcrowding of the schools, opposed to imposing a property tax. Dennis Weaver Park acquired from County 40 acres off Lambert Lane acquired for second park Information taken from"A History of Oro Valley, Arizona(1974-1999)" by Henry Suozzi) Planning for Results Oro Valley Public Library Page 4 of 20 Oro Valley's Vision for the Future To be a well-planned community that uses its resources to balance the needs of today against the potential impacts to future generations. Oro Valley's lifestyle is defined by the highest standard of environmental integrity, education, infrastructure, services, and public safety. It is a community of people working together to create the Town's future with a government that is responsive to residents and ensures the long-term financial stability of the Town. Community Values As a community we value: • Our fragile and unique Sonoran Desert setting • Quality education as an integral part of our community. • Economic stability that maintains our quality of life. • The richness that art,recreation, and culture bring to our lives. • Efficient government that protects the Town's long-term interests while being responsive to present community needs. (Information taken from the 10-08-02 draft of the General Plan Update 2020) Planning for Results Oro Valley Public Library Page 5 of 20 Student Enrollment in OroValley Amphitheater District The following schools are within the service area for the Oro Valley Public Library: Ironwood Ridge High School(grades 9-12) 1164 students CDO High School(grades 9-12) 2132 students Wilson(grades K-8) 1498 students Coronado (grades K-8) 1152 students Painted Sky(grades K-5) 704 students Copper Creek(grades K-5) 805 students Mesa Verde(grades K-5) 475 students Total : 7930 students (These numbers were provided by the Amphitheater District SIS Department on 12/27/02.) Preschools The following preschools are within the service area for the Oro Valley Public Library: Casas Christian Preschool(ages 6 wks.-Pre-K) 320 students Pusch Ridge Preschool(ages 6 wks.-up to age 3) 65 students Pusch Ridge Preschool(ages 3-5 yrs.) 75 students Sunshine School(ages 3-5) 100 students Children's World(ages 3-5) 38 students Resurrection Lutheran(Preschool and Kindergarten) 83 students St. Elizabeth Ann Seton(ages 4-beginning 1/6/03) 17 students Planning for Results Oro Valley Public Library Page 6 of 20 Total: 698 students Other The following schools are within the service area for the Oro Valley Public Library: Casas Christian School(grades K-8) 400 students Pusch Ridge Christian (grades 6-8) 126 students Pusch Ridge Christian(grades 9-12) 240 students Immaculate Heart Middle(grades K-8) 440 students Immaculate Heart High School(grades 9-12) 85 students Total: 1291 students Home Schools The following number of home school students reside in the Oro Valley service area: 11 families (no further breakdown available) Pima Community College (various branches) The following number of PCC students reside in zip codes 85704, 85737 or 85739; or are graduates of CDO, IRHS,Immaculate Heart or Pusch Ridge Christian Academy: 2,394 students Planning for Results Oro Valley Public Library Page 7 of 20 ' ValleyPublic Libraryof the �Jro A Brie 1997 Pima County voters approve a bond issue that includes adding a library in the Northwest area of Pima County. 1998 Town of Oro.Valley appoints the.Oro Valley Library Task for to advise the town on the possibility of building, funding, and operating a library in Oro Valley. September 1, 1999 Intergovernmental Agreement between Pima County and the Town of Oro Valley to build the Oro Valley Public Library is approved. Pima County will pay$2m Ilion;, Town will n titch and pay any additional costs. September 19,1999 Town council appoints the Library Technical Advisory Committee(LTA)to design and fund the library. September 22, 1999 Burns and Wald-Hopkins Architects hired to design the new library. December 1999 Town holdp ublic meetings about possible uses of the new library. January 2000 LTA considers whether to build 25,000 square feet or 15,000 square feet. March 1, 2000 Town Council approves the Library's program statement and site analysis recommended by the LTA to design a 15,000 SF library and consider the 10,000 footprint for Phase II. July 20, 2000 Managing Librarian was introduced to LTA August 3, 2000 Town Council approves $5 million to build 15,000 SF library with a 10,000 SF shell. August 2000 Michaels Associates present schematic interior design concepts. LTA discuss possible entrance via Naranja, floor plan, and light design. September 2000 Rental Storage contracted to store collection during construction. p December 2000 LTA approves the use of"self-check" in circulation March 2001 Naranja Drive access approved by Town Council April 2001 Selection committee for the public art appointed. May 16, 2001 ' Town Council approves final budget of$5,292,000 to build the library and hire Carnes Construction as general contractor July 1,.2001 Ground breaking for the Oro Valley Public Library June 6, 2001 Town of Oro Valley issues a building permit to build the library. August 18, 2001 Foundation is poured and Managing Librarian carves initials in the foundation. Monthly construction updates are posted on the web site. Planning for Results Oro Valley Public Library Page 8 of 20 October 3,2001 Town Council approves"Leaves Unfolding" from Joe Tyler as the library's public art. May 20,2002 First Librarians.(other than the Manager) start working and get to help with the first move into the building. May 22, 2002 Staff moves into a bare building. May 22-June 3, 2002 Shelving arrives and installation starts June 25, 2002 Books &materials delivered and the sorting begins. July 1, 2002 First book is shelved by Library Volunteer Aim Dahl. July 31, 2002 Interim hours of operation start and we find out what works and does not work. August 17, 2002 Town of Oro Valley holds a Grand Opening of the Oro Valley Public Library and regular hours of operation begin. January 11, 2003 " l l starts! —That's You Planning for Results officia y ! (i) Planning for Results Oro Valley Public Library Page 9 of 20 Oro Valley Public Library Organization The following flow charts depict the library's organizational structure. Oro Valley Citizens Town Council Town Manager (Chuck Sweet) Community Development Brent Sinclair) Building Safety (Terry Vosler) Library Service Parks&Recreation (Mary Hartz-Musgrave) (Ainsley Reeder) Planning&Zoning B t Nadine) • Planning for Results Oro Valley Public Library Page 10 of 20 Oro Valley Public Library Relationship to Tucson-Pima Public Library Pima.County Free Library District .._, Town of City of Tucson , Oro Valley Tucson-Pima.Public Library Oro Valley ,4 Main Libra-r-37--; Public / Administration Library \-------J Branches Conceptualization by Brent Sinclair,Community Development Director Planning for Results Oro Valley Public Library Page 11 of 20 lam ..- Oro Valley Public Library Services Chart Information Services ,___Iimminirimmumi Town of Oro Valley Teen Adult Services r Library Services Services Oro Valley Public Library Children Services Circulation Services Conceptualization by Mary Hartz-Musgrave,Managing Librarian Planning for Results Oro Valley Public Library Page 12 of 20 Oro ValleyPublic Library Organizational Chart 1/7/03 Managing Librarian Secretary Linda Durazzo Librarian Senior Senior Library Librarian Jane Q Peterson Librarian Associate (Youth Services) all (Circulation) Tom Sommer Shirley y Michele Canney ij /In Library Associate . Cheryl Rossi Library Associate Cat Strong Customer Services Volunteers Library Pages Representatives See Page (10 Part-time Positions) p ( 20) (10 Part-time Positions) Planning for Results Oro Valley Public Library Page 13 of 20 Circulation Statistics for September/October 2002 for the Oro Valley Public Library (Monthly Average) Check-Out: 29,337 Self-Check: 16,573 Check-In: 29,890 Holds: 541 Renewals: 1,315 Recalls: Z Total Transactions: 61,085 Fines: $2,361 Planning for Results Oro Valley Public Library Page 14 of 20 Programs at the Oro Valley Public Library o (Between August February 2003) Youth Services Monthly Programs (Occurrences Since August are in Parentheses): Library,Reading Café(6): A fun discussion of some favorite books. For ages 8-12. Teen Advisory Board (5): Once a month review of teen books and discussion of ideas for teen services and programs. Teen Literary Lounge(4): A fun book discussion hour at the Teen Literary Lounge. For ages 13-18. Storytimes: (14) Baby Storytime(Newborn— 18 months) (13) Toddler Storytime(18 months—3 years) (15) Preschooler Storytime(3 years to 5 years) (19) Family Storytime (0—5 years) Tea for Two (4): Mother and daughter book discussion group. Ages 8-12. Crafty Readers(4): Children's book discussion group that explores the world of picture book and the creation of your very own work of art. (Beginning January 2003) Spanish Social Club: This program is for ages 12-18. It will be a beginner level program provided by Ms. Myriam M. Barrientos,native Spanish teacher. (Beginning January 2003) Fun Spanish Classes: This program is for ages 5-11. It will be a beginner level program provided by Ms. Myriam M. Barrientos,native Spanish teacher. Youth Services Special Events (by Month): September 2002: SAT(standardized Academic Test) Strategy Session: Learn strategies for taking the GRE and succeeding;how to study,what to expect and how to use your time well. Western National Parks Association: The Western National Parks Association presents an informative and fun discussion on the beautiful national parks of the West. Planning for Results Oro Valley Public Library Page 15 of 20 October 2002: SAT(StandardizedAcademic YTest: Take a practice SAT test so that you are better Test) prepared for the actual one. ' d Safety: former deputy sheriff Jennie Hill will discuss with children the dos and don'ts of Ch�l v p ty growingup. Specifically, she will discuss"What to do after school when mom or dad don't show up on time", "What to do when a stranger asks you questions", etc. November 2002: Star Party: Tucson Amateur Astronomy Association will present this otherworldly special event. For teens and their parents. Special Southwest Storytime: Martin Rivera will perform this special southwest storytime at the Oro Valley Public Library. Martin will sing songs and tell tales on the southwest. December 2002: Journal Adventures: Explore your creative strengths with this special journal-writing program hosted by Marge Pellegrprogram This special will enrich and empower you by teaching writing techniques that will help you document your personal journeys. This special event is for ages 13-18. HolidayHappenings Family Storytime: Take a breather from busy Holiday preparations to • your jimmies and our listen to Holiday stores from around the world.Feel free to wearbring Y teddy! January 2003: Kaleidescope: The musical group for this event will play country, oldies, and rock-a-billy. P There will be stand up comedy as well. Musicart.comedy: This comedy, musical, and improvisational event will have you in stitches. The entertainment for this event is for kids and their parents. February 2003: Love of Reading: beginning It is a month longevent be innin Tuesday, February 4th and will take place everyTuesdayand evening at 6:30. The local authors will discuss their books and Thursday have them available for sale. • Planning for Results Oro Valley Public Library Page 16 of 20 ' to Special Event: Special Black History Program. Join us for a special program to Black History p p . . . HistoryMonth through storytelling,music and activities. For children of all ages celebrate Black g � and their parents. Adult Monthly Programs (Occurrences Since August are in Parentheses): Public LibraryBook Discussion Group Planning Committee(1): Discussed the Oro Valley needs of the Oro Valley community and planned the formation of three book discussion groups. ContemporaryFiction Book Discussion(5): Adult contemporary fiction book discussion. Adult Non-Fiction Book Discussion (3): Discussion group sponsored by the Arizona Humanities Council. Great Literature of All Times (5): Adult literary book club. Mystery Book Club (1): Chris Acevedo of Clues Unlimited Bookstore will lead Discussion. Feliz": (Beginning2003) Join our Spanish conversation club for adults the La Hora January Tuesdayof everymonth at 7 p.m. or the second Tuesday of every month at 1 p.m. for an first hour of Spanish �conversation with an experienced Spanish instructor and native speaker, Myriam Barrientos. Various levels/different groups. Computer Class Series: (Beginning February 2003) Introduction to the Computer: Join us for the first part of our Computer Class Series to learn computer basics. The topics discussed at this class will include"How to Use a Mouse"; "Operating Systems"; "Microsoft Office" and "How to Use the Library's Printer." p g Introduction to the Internet: Join us for the second part of our Computer Class Series as we learnnavigatethrough how to h the Internet. The topics discussed at this class will include the "Tucson-Pima Public LibraryWebsite"; "TPPL Online Catalog"; "Search Engines"; and "Government Websites." Adult Services Special Events (by Month): August 2002: Critical Viewing: Session with Comcast representative, Patricia Collins for parents of young children. Discusses how to watch tv with a child,how to answer questions about content, language, age appropriateness, and alternatives. Planning for Results Oro Valley Public Library Page 17 of 20 September 2002: pet First Aid: Learn. about CPR and some of the dangers that are in the desert that affect animals. October 2002: One Yreading Book/One Community: of the book entitled,"Bless Me Ultima" by Rudolfo Anaya. November 2002: Kachinas and RagRugs: Presented by John Shaw, engineer—artist who resides in Sun City presented his wool rug making techniques. December 2002: GRE (Graduate Records Exam) Strategy Session: Learn strateges for taking the GRE and succeeding;how to study, what to expect and how to use your time well. Compose a Christmas letter on the computer: Using very basic computer skills you can compose a beautiful Christmas letter. Surfing the Web: Taught byJohn D. Smith, a hands-on computer class in the computer lab with gh basics on using the Internet. Christmas with Joe Bourne: An afternoon concert of beloved Christmas music with the international singer Joe Bourne,now a resident of Oro Valley. January 2003:. Cyberspace: A seminar for people who want an introduction to the Internet. Topics Entering,_. �.._ p � will include: What can a computer do for me?How should I select a computer? Selecting an Internet Service Provider, Basics of e-mail (types and pros and cons),Basics of surfing the web. Personal Peace and Wellness Seminar: Learn to free yourself from unnecessary anxiety, grief, phobias by using self-applied acupressure. Very easy to learn. Also included are hints for using aromatherapy in daily life. Military Book Discussion: General John Wickham, Chief of staff of the United States Army under President Reagan, will talk about his life and his book, "Korea on the Brink". Planning for Results Oro Valley Public Library Page 18 of 20 February 2003: Why We C ook the Way We Cook: A book discussion of"Mindful Cook: Finding Awareness, Simplicity, and Freedom in the Kitchen." Desert Landscaping:in Irrigation DripSystems: Vicki Richards with the University of Arizona � Y Extension Service give will a class on how to install or improve your drip system. There will be many handouts and opportunities for Q A. • Fourteen class hours. February Classes: Seven sessions. 5th to March 19th, 2003. Noon to 2 p.m. Oro Valley library Meeting Room. Class size limited to ten Wednesdays, students. Material cost approximately$15.00. Presented by Mr. Nick Kategianis. ' to Month -� Short StoryDiscussion: Joyce Johnson, local educator, will lead a Black History short story discussion on black authors? The titles are to be announced. You may pick the short stories up at the library. Planning for Results Oro Volley Public Library Page 19 of 20 Volunteer Program at the Oro Valley Public Library The Oro Valley Public Library has been blessed with many willing volunteers to help us with our work. They care about our organization. Most want to make a difference and we feel very fortunate that they have chosen the library as their place to work. They are our unpaid staff,we mean heroes. Some volunteers work because they have a skill they want to share with your organization. They may have dealt with computers for years and want to share their knowledge with those who are not as computer literate. They may have been praised for their story telling gifts and want to share those with the children of your library. Or,they may just want to share intrinsic organizational skills that come from a lifetime in the business world. In our case, we get former librarians who miss the world of Dewey decimals and books. We welcome them with open arms. How To Put A Perfect Volunteer In Place In Your Library A need for a volunteer in presented by a fellow librarian to the volunteer co-ordinator. A job description is written and approved by all librarians affected. Example: the children's department nedds a storyteller. Things to consider at this point: ➢ What age group the storyteller will address ➢ What hours will the storyteller work )> What training is needed ➢ How much time is needed to prepare for each presentation Volunters receive an orientation to the library and are trained by library staff. The library plans to develop a continuing edcation program for our volutneers. Volunteer Job Descriptions Volunteers can help in all but the professional library services such as answering and handling circulation services,readers advisory and reference questions, setting and interpreting policy and procedures. They take the pressure off the paid staff so we can all be more accurate. Some jobs volunteers can handle, with appropriate training, of course. ➢ Clerical help—filing, making photocopies, collating. ➢ Collection weeding pull materials, check database for number of checkouts, give information to staff, staff decides what stays and what goes. ➢ Computer room monitor—help those with needs and supervise those with tendencies to disrupt. Planning for Results Oro Valley Public Library Page 20 of 20 ➢ Greeters welcome and direct library patrons. Essential when library is new. ➢ Library Historian clips articles for scrapbook and assembles it. ➢ Shelving—this is what we need most and it requires training so things get put in the properplace. Continuingeducation needed for this job. ➢ Storyteller—this is a job one must audition to get and hold. ➢ Homework help—usually usuall done by former teachers and happily received by both parents and students. ➢ Ado t-a shelf—es ecially important in this area as little hands make large messes. P p ➢ Professional Advice—provice professional services and help not directly related to library services such as fiscal planning and market and promotional design. ➢ requiring Special Prowork specialized, often sporadic, work that meets the p � volunteer's skills, expertise, and interests. As of December 31, 2002 `` 184 volunteers logged 3,127 hours. Submitted by Carolyn Lytle for Jane Q Peterson, 11. kb p p I so t , , E - E / ..„„,..... , ,w,,,,,,,,,,::,, .,. 7•: , - - E .., _.............______ ,..._____ C --: ,--. - E , IIP Aft 1 chments 4s. i WA ..... p 1. Table 2: Oro Valley Existing Land Use, 2001, Draft General Plan Policy Document I 2. U.S. Census Bureau Information P 3. Oro Valley Library Coverage (without points) 4. Oro Valley Library Coverage (with points) 5. Library Services, Performance Measures 6. Oro Valley Gets A 'Road Map', 1 ,.....,:L.,.. Arizona Daily Star Newspaper Article 40 I Draft General Plan Policy DocumentOro Valley General Plan October 8, 2002 I I Table 2: Oro Valley Existing Land Use, 2001 -, Land U seTown Limits Planning Area Acres Percent Acres I Percent . Residential,Very Low Density 1,246 . 6.2% ,, 3,807 7.0% C Residential, Low Density ' 3,266 16.4% _ 5,796 10.7% Residential, Multi-Family . 112 0.6% 274 0.5% Residential, Med/High Density 2,002 10.0% 2,466 4.5% I Residential, Mobile Home 49 0.2% . 398 0.7% Commercial, Neighborhood 28 0.1% 31 0.1% Commercial, Community 114 0.6% 185 , 0.3% it Commercial, Regional 20 0.1% 82 0.2% Commercial, Office 159 0.8% 247 0.5% Commercial,General 23 0.1% 73 0.1% Resort 90 0.5% 381 0.7% Golf 900 4.5% 964 , 1.8% I Parks and Recreation 148 0.7% 195 , 0.4% Space Open 1,088 5.5% 1,088 2.0% P - • Miscellaneous 2,021 10.1% 8,463 15.6% • Vacant 6,979 , 35.0% 9,704 17.8% Sub-Total , 18,244 91.5% 34,153 _ 62.8% _ Public, General 301 1.5% 509 0. 9% Schools 288 1.4% 403 0. Religious 160 , 0.8% ,_ 286 0.5% Parks and Recreation 87 0.4% 3,457 6.4% Open Space 521 2.6% 5,658 10.4% � 0.0% 3 3 0.1% Airport - , Miscellaneous _ 340 1.7% 440 0.8% 4 Vacant - 0.0% 9,431 17.3% Sub-Total 1,698 8.5% 20,216 _ 37.2% Total 19,942 , 100.0% _ 54,369 , 100.0% Residential 6,675 33.5% . 12,740 , 23.4% Resort90 0.5% 381 0.7% Commercial/Office _ 344 1.7% 618 1.1% , • Public/Semi-Public 750 3.8% 1,231 2.3% 1 Parks and Recreation 1,135 , 5.7% 4,615 , 8.5% Open Space 1,609 8.1% . 6,746 12.4% Miscellaneous 2,361 . 11.8% 8,903 16.4% Vacant _ 6,979 35.0% _ 19,135 35.2% .. 111 •, _....---'1414/4,\_...z,..,„.,,,,, I 25 4 Oro Valley General Plan Draft General Plan Policy Document October 8, 2002 Total 1 19,9421 100.0% l 54,369 L 100.096 ' Note: Refer to Figure 3 for the location of the above land uses. 26 American FactFinder Page 1 of 6 ... + ,. .........:.:•::.. �s.• •+•:>::rs. iii: U,S. Census Bureau .. � qxi::::::::s:':.i 04.}>:�r-,.::a.: dt TAmerican i Main I Search I Feedback I FAQs I Glo bum DP-1. Profile of General Demographic Characteristics: 2000 Data Set: Census 2000 Summary File 1 (SF 1) 100-Percent Data Is Geographic Area: Oro Valley town,Arizona NOTE:For information on confidentiality protection,nonsampling error,and definitions,see http://factfindercensus.gov/home/enidatanotes/expsf1u.htm. Subject Number Percen Total population 29,700 100.0 SEX AND AGE - Maie 14,419 48. Female15,281 51. 493 5•� Under 5 years 1,493 5 to 9 years 1,745 5. • 10 to 14 years 2,045 6.' 15 to 19 years 1,601 5.' • 20 to 24 years 853 2.• 25 to 34 years 2,454 8. 35 to 44 years4,530 15. 45 to 54 years 4,401 14.:T 55 to 59 years 1,970 6•• 60 to 64 years 1,868 6. 14. 65 to 74 rears 4,244; 75to84years 2,141 7.. 85 years and over 355' 1.A u Median age(years) 45.3 (X r 18 years and over23,308 78. Male 11,105 37.' Female 12,203 41.1 21 years and over 22,629 76. 62 years and over 7'899 26'• 65 years and over 6,740 22. Male 3,316 11.• fF Female3,424 11." RACE One race 29,237 98. White27,652\ 93.1 Black or African American315 1.1 • American Indian and Alaska Native 122 O.' Asian 570 1.* Asian Indian 109 0. i Chinese 145 0. Filipino 77 0. Japanese 68, 0.4 Korean 84 0. Vietnamese 44 0.1 Other Asian' J 43 0.1 Native Hawaiian and Other Pacific Islander 35 0.1 Native Hawaiian 14 0.8 Guamanian or Chamorro 5 0.8 Samoan 8 0. Other Pacific Islander 2 8 0.1 Some other race 543 1.. Two or more races 463 1•r 10 h ://factfinder.census.g ov/servlet/QTTable?_ts=57616746204 12/10/02 tp American FactFinder Page 2 of 6 ►-ubject Number Percen -ace alone or in combination with one or more other races 3 11' hite 28,06 94. :lack or African American 41 1 •merican Indian and Alaska Native 21 0. • ian 714 2. ative Hawaiian and Other Pacific Islander 73 0. ome other race 713 2. HISPANIC OR LATINO AND RACE Total population 29,700 100.0 Hispanic or Latino(of any race) 2,218 7. Mexican 1,558 5.4 Puerto Rican 101 0. Cuban 31 0.1 Other Hispanic or Latino 52 1 Not Hispanic or Latino 27,48 92. White alone 26,18 88.• 1 RELATIONSHIP Total population 29,70 100. In households 29,541 99. Householder 12,24 41. MI Spouse 8,54 28.• Child 7,335 24. Own child under 18 years 6,125 20.. Other relatives 623 2.1 Under 18 years 188 0.: Nonrelatives 785 2. Unmarried partner 394 1. "i In group quarters 159 0. Institutionalized population 27 0.1 Noninstitutionalized population 132 0. • HOUSEHOLDS BY TYPE Total households 12,249 100.1 Family households(families) 9,380 76.' 9 With own children under 18 years 3,311 27.0 Married-couple family 8,549 69.; With own children under 18 years 2,811 22.• Female householder,no husband present 602 4.' With own children under 18 years 376 3.1 Nonfamily households 2,869 23. Householder living alone 2,381 19. Householder 65 years and over 1,004 8.• Households with individuals under 18 years 3,455 28.• Households with individuals 65 years and over 4,287' 35.0 •verage household size 2.41, (X MB 'verage family size 2.76 (X HOUSING OCCUPANCY Total housing units 13,946 100.0 •ccupied housing units 12,24 87.• acant housing units 1,69 12.• For seasonal,recreational,or occasional use 87 6. F Homeowner vacancy rate(percent) 2. (X Rental vacancy rate(percent) 14. (X HOUSING TENURE b Occupied housing units 12,24 100.1 owner-occupied housing units 10,31 84. I http://factfinder.census.gov/servlet/QTTable? ts=57616746204 12/10/02 American FactFinder Page 3 of 6 Subject Number Percent Renter-occupied housing units 1,930 15.8 r , Average household size of owner-occupied unit 2.47 (X) Average household size of renter-occupied unit _ 2.12 (X) (X)Not applicable El Other Asian alone,or two or more Asian categories. 2 Other Pacific Islander alone,or two or more Native Hawaiian and Other Pacific Islander categories. and the six 3 In combination with one or more other races listed.The six numbers may add to more than the total population percentages may add to more than 100 percent because individuals may report more than one race. Source:U.S.Census Bureau,Census 2000 Summary File 1,Matrices P1,P3,P4,P8,P9,P12,P13,P17,P18, P19,P20, P23,P27,P28,P33,PCT5,PCT8,PCT 11, PCT 15,H1,H3,H4,H5, H11,and H12. lb QT-P1.Age Groups and Sex: 2000 Data Set: Census 2000 Summary File 1 (SF 1) 100-Percent Data Geographic Area: Oro Valley town,Arizona NOTE: For information on confidentiality protection,nonsampling error,and definitions,see http://factfinder.census.gov/home/en/datanotes/expsf1u.htm. Number Percent Males Both per 100 Age Both sexe Mal- Female sexes Male Female-females Total population 29,70' 14,41• 15,281 100.0 100.0 100.0 94.4 Under 5 years 1,49 77• 719 5.0 5.4 4.7 107.61 5 to 9 years 1,74 91• 826 5.9 6.4, 5.4 111.3 I 10 to 14 years 2,04 1,021 1,024 6.9 7.1 6.7 99.T 15 to 19 years j 1,601 87~ 725 5.4 6.1 4.7 120.8 20 to 24 years 85 41 438' 2.9 2.9, 2.9 94.7 25 to 29 years 1,071 50 566 3.6 3.5 3.7 89.2 30 to 34 years 1,38 62 756 4.7 4. 4.9 82.9 35 to 39 years 1 2,081 93: 1,1437 7.0 6.5 7.5 82.1 40 to 44Y ears 2,44• 1,171 1,278, 8. 8.1 8.4 91.6 45 to 49 years 2,20 1,060 1,142\ 7.4 7.4 7.5 92.8' • 50to54years 2,19• 1,00: 1,191, 7.4 7.0, 7.8 84.6 55 to 59 years 1,97o 94 1 023 6.6; 6.61 6.7 92.6 60 to 64 years 1,86; 84• 1,026 6.3 5.8 6.7 82.1 65 to 69 years 2,1701,07z1,094 7.3 7.5 7.2 98.4 70 to 74 years 2,07• 1,04• 1,028 7.0 7.3, 6.71 101.8 75 to 79 years 1,50* 730 779 5.1, 5.1 5.1 93.7 80 to 84 years 63 4 32; 304- 2.1, 2.3 2.0 107.9 485 to 89 years 281 11• 167 0.9 0.8 1.1 68.3 * 90 years and over 7. 2• 527 0.2` 0.2\ 0.3 42.3 Under 18 years 6,39• 3,31• 3,078 21.5 23.0 20.1 107.7 4. 18 to 64 years 16,56:4 7,78• 8,779 55.8 54.0 57.5 88.7 18 to 24 years 1,34 691 654 4.5 4.8 4.3 105.7 25 to 44 years 6,9:• 3,241 3,743 23.5 22.5 24.5 86.6 25 to 34 years 2,4 , 1,13• 1,322, 8.3 7.9 8.7 85.6 35 to 44 years 4,530 2,10• 2,421 15.3 14.6 15.8 87.1 * 45 to 64 years 8,23• 3,85 4,382 27.? 26.7 28.7 88.0 45 to 54 years 4,401 2,06:. 2,333 14.8 14.3 15.3 88.6 55 to 64 years 3,83 1,78• 2,049 12.9 12.4 13.4 87.3 65 years and over 6,74' 3,31: 3,424 22.7 23.0 22.4 96.8 65 to 74 years 4,24• 2,12• 2,122 14.3 14.7 13.9 100.0 75 to 84 years 2,141 1,05= 1,083 7.2 7.3 7.1 97.7, 85 years and over 35 13• 219' 1.2, 0.9� 1.4 62.1v . 16 years and over 24,03 11,50, 12,533 80.9 79.8 82.0 91.8 18 years and over 23,30: 11,10 12,203_ 78.5 77.0 79.9 91.0 httn-//factfinder_census_cov/servlet/OTTable? ts=57616746204 12/10/02 American FactFinder h. Page 4 of 6 Number Percent Males Both per 100 Age Both sexes Male Female sexes Male Female4emales Om 21 years and over 22,629 10,728 11,901 76.2\ 74.4 77.91 90.1 60Y ears and over 8,608 4,158 4,450 29.0 28.8 29.1 93.4 62 years and over 7,899 3,843 4,056 26.6 26.7, 26.5, 94.7 67 years and over 5,897 2,908 2,9890 19.9 20.2; 19.6 97.3 75 years and over 2,496 1,194 1,302 8.4 8.3, 8.5 91.7 Median age(years) 45.3 44.8 45.7 (X)_ (X) (X) (X) (X)Not applicable. Source:U.S.Census Bureau,Census 2000 Summary File 1,Matrices P13 and PCT12. QT-P3. Race and Hispanic or Latino: 2000 Data Set: Census 2000 Summary File 1 (SF 1) 100-Percent Data Geographic Area: Oro Valley town,Arizona NOTE: For information on confidentiality protection,nonsampling error,and definitions,see http://factfinder.census.gov/home/en/datanotes/expsf1u.htm. SubjectNumber Percent r RACE Total population29,700 100.0 One race 29,237 98.4 White 27,652 93.1 Black or African American315 1.1 American Indian and Alaska Native 122 0.4 American Indian 89 0.3 Alaska Native1 v 0.0 Both American Indian and Alaska Native 0 0.0 American Indian or Alaska Native,not specified 32 0.1 Asian 570 1.9 _ Asian Indian 109 0.4 Chinese 145 0.5 Filipino 77 0.3 Japanese 68, 0.2 Korean 84 0.3 Vietnamese 44 0.1 Other Asian category 33 0.1 Two or more Asian categories10 0.0 Native Hawaiian and Other Pacific Islander 35 0.1 Native Hawaiian 14 0.0 Samoan 8 0.0 Guamanian or Chamorro 5 0.0 Other Pacific Islander category 8 0.0 Two or more Native Hawaiian or Other Pacific Islander categories 0 0.0 Some other race 543, 1.8 'Two or more races 463 1.6 Two races including Some other race 162,, 0.5 Two races excluding Some other race,and three or more races 301 1.0 Two races excluding Some other race j 262 0.9 Three or more races 39 0.1 HISPANIC OR LATINO Total population 29,700 100.0 Hispanic or Latino(of any race) 2,218. 7.5 Mexican 1,558 5.2 Puerto Rican 101 0.3 Cuban 31 0.1 http://factfinder.census.gov/servlet/QTTable? ts=57616746204 12/10/02 American FactFinder Page 5 of 6 Subject Number Percent, Other Hispanic or Latino 528 1.8 Not Hispanic or Latino 27,482` 92.5 RACE AND HISPANIC OR LATINO , Total population 29,700 100.0 One race 29,237 98.4 Hispanic or Latino2,058 6.9 Not Hispanic or Latino27,179 91.5 Two or more races 463 1.6 Hispanic or Latino 160 0.5 Not Hispanic or Latino _ 303 1.0 (X)Not applicable. Source:U.S.Census Bureau,Census 2000 Summary File 1,Matrices P3,P4,PCT4,PCT5,PCT8,and PCT11. 01--P10. Households and Families: 2000 Data Set: Census 2000 Summary File 1 (SF 1) 100-Percent Data Geographic Area: Oro Valley town,Arizona NOTE:For information on confidentiality protection,nonsampling error,and definitions,see http://factfinder.census.gov/home/en/datanotes/expsflu.htm. SubjectNumber Percent HOUSEHOLD TYPE Total households 12,249 100.0 Family households 9,380 76.6 Male householder7,895 64.5 Female householder1,485 12.1 Nonfamily households2,869 23.4 Male householder 1,16219.5 Living alone893 7.3 Female householder 1,70T 13.9 Living alone1,488 12.1 Pm 'HOUSEHOLD SIZE Total households 12,2497 100.0 1-person household 2,381 19.4 2-person household5,976 48.8 3-person household1,505 12.3 4-person household 1,584 12.9 5-person household 567 4.6 6-person household 167 1.4 7-or-more-person household 69 0.6 Average household size 2.41 (X), Average family size 2.76 (X) , FAMILY TYPE AND PRESENCE OF OWN CHILDREN Families 9,380 100.0 With related children under 18 years 3,420 36.5 With own children under 18years ` 3,311 35.3 ' Under 6 years only 679 7.2 Under 6 and 6 to 17 years 585 6.2 6 to 17 years only 2,047 21.8 Married-couple families 8,549 100.0 With related children under 18 years 2,882\ 33.7 With own children under 18 years 2,811 32.9 Under 6 years only 589 6.9 Under 6 and 6 to 17 years 543 6.4 http://factfinder.census.gov/serviet/QTTable?_ts=57616746204 12/10/02 . American FactFinder Page 6 of 6 Subject Number Percent 6 to 17 years only 1,679 19.6 Female householder,no husband present 602 100.0 children under 18 years 402, 66.8 With related With own children under 18 years 376 62.5 Under 6 years only 64 10.6 Under 6 and 6 to 17 years 35 5.8 6 to 17 years only _ 277 46.0 (X)Not applicable. Source:U.S.Census Bureau,Census 2000 Summary File 1,Matrices P17,P26,P27,P33,P34,and P35. http://factfinder.census.gov/servlet/QTTable?_ts=57616746204 12/10/02 OM 1 i i I or • , (12 - I m O > 0 N4 K 2 3 g i CI IF w , . 0 a IIII R 0 m 0 g 2, 76 CT 54Fr / Ill ,4 F1 ! a D ra; i er) M CI (1) ' l 'Q = ' a. 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CD V eL a) CS -5 c 2 t 0 2 so sa o. > o. a) ILI E 4) u- 1:50 o eL a) b. 0 ,... ca a) o L.: Q. c 0 w O It ca •- Pa 0) ,.., -- (0 t a) • (1) ,.... o (Dv) E S• c " CO L, I -E - csi - (() '1r 1-. 4) v a = ..... c 0 o s... co co cc; 6 cc; -0 (3. 0 t ...-:: c E Oft 0 (U 0 CD Ct. CU C'a ai 0 (DO (0 la 2 .5 c; Ly 0 2 v ct (0 ab OV library gets a'road map' Page 1 of 3 Blopag_i et Now there's a simpler 4. cars.corn. 0..,W IN.';, 7 starnet.Cr)irn Aid way to find the right , k-:. ,,, __ i►tii fs`.:- t I I i' ~ I 13?. I E' I iii a'i 207.9 4 _ r 1 t till 70 degrees F rii0INT PAGE I TUCSON I OPINION I BUSINtSS I SPORTS I ACCENT._ CALIENTE ' l i :.. Tucson,Arizona Sunday.5 January 2003 I UULL1TII(BOARDS WEATHER NEISSORS Q PRINTER FRIENDLY #_,'' VERSION 1 NORTHWEST o. CONKS OV library a road map' L ) I1 RM.NOTICES F i ,,, -^ ��� L,r ��, `�` ; Jim Davis / Staff ro . - Pam Meredith and her son, - '�. .o,._�_ `fir,Y,?) v . �tea. � �2�� �a a��$.. _,` ._ ... -F <.� ... '�-'-c �+F�,.s -fkt�t -��P"Sk>Scti2�� � I 4 -t r �= Jackson, enjoy the l ibrary s _ . rv --,70,---- _ - _ t .., 1 ., .. , ,-. it, -_ resources. It opened six E C'''''--:.. t�„t', 1 ,fl i 7 I!. ,, 4 months ago, and its 15,000 t, , -a.; _,- i #,,,,. , square feet of space is OF THE STHR Y< ,r. ro ' z t a\ r. ::� Y alread full. C STAR FIRCHIVE„ HI`%E :-_,,,,,,27. .' � r I. y.. --\ - 1 ^' it`4 .�, -I., ,„„ ,fly }}rte 1}�T� ��, 4 C"t $$,4 I L.V,..� - < c c ktic se r ;ice �sc<' Vis:c..-r�_3.: _..£., - h`5 yt,.3'c 3 ti.,R"-3 � a x --- (7,14)0311r SEARCH �3 r-” -_' y ;,., a � ,it s, r''"'""'"'' 0 ,4I $5,000 grant to help it focus on town's needs ` '��� '1 By Megan Rutherford } •:- ARIZONA DAILY STAR The Oro Valley library has received its first grant,which will put staffers on the road to establishing a community vision and expanding its budget. tet: ) _cam § • The town's first library -which opened in August-is supported by a ID CONTACT combination of county,town and private funds. Many libraries rely on grants El SUBSCRIBE to help expand beyond basic services and tailor their programs to specific community needs, said Mary Hartz-Musgrave, the town's managing librarian. The $5,000 Planning for Results grant, awarded through the Arizona State Library, Archives and Public Records Department, is designed to help library staff develop a focus by concentrating on community needs and creating programs to meet those needs. http://www.azstamet.com/star/sun/30105NWMAIN.html 1/7/03 OV library getsmap'a'road ma ' Page 2 of 3 will help a volunteer committee and staff through the process, said Hartz- Musgrave. Hartz-Musgrave saidis anp it important process for Oro Valley because it will open the doors to larger grants and will keep the library a viable resource. "It creates a road map for the library," she said. "Right now our focus is,we're trying to do everything." Thor Kunasz is on the 12-member committee that will oversee the Planning for Results process. The committee will meet three times this month and next to come up with ideas and recommendations about what the town needs and wants at its library. The meetings -scheduled for Jan. 11 and Feb. 1 and 22 -are not open to the public because of space constraints, Hartz-Musgrave said. Kunasz, a retired geologist, said he joined the committee because he is a book lover and believes in participating in his community. He has some ideas about what should come out of the process. "The teens don't have the appropriate space here," said Kunasz,who is also a member of the Friends of the Oro Valley Public Library,which has raised money for the library. He said the youth area is often overcrowded and uncomfortable. Because teens are showing an interest in using the library,the town should make room for them,he said. Hartz-Musgrave said she expects this to be one of the main topics of discussion and invited three youths from area schools to sit on the committee. Frankie Vidal, 12,is one of them. He volunteers at the library and said that as a committee member,he hopes to convince staff that the teen section needs more computers. "They could make the teen section bigger," he said. "Right now there's only two computers and a couple tables." Frankie said many young people hang out at the library on the days school gets out early and on Saturdays. He said he lives right across the street from the library, so it is a good place for him to study and hang out with friends. Kunasz also said he believes it is the role of a library to be an all-around information source for community members who are job hunting, researching other cultures or looking for the basics in classic literature. "We need to open up a world that we don't want to lose just because we have computers now," he said. http://www.azstarnet.com/star/sun/30105NWMAIN.html 1/7/03 OV library gets a'road map' Page 3 of 3 After each meeting, staff will evaluate the committee's suggestions and report back to the committee. The final results will be presented to the Town Council, and Hartz-Musgrave said she will use the plan in her 2003-04 budget requests. The library's current budget is about $1.6 million with a collection of about 72,000 items, she said. Hartz-Musgrave said one anticipated outcome of the grant process will be the identification of a need for more space. Although the library opened only six months ago, its 15,000 square feet is already filled. Hartz-Musgrave said the library is already having to put low-usage items in storage to maximize the space. 1110 An additional 10,000 square feet was built and is available for expansion, she said. The space is separated from the rest of the library by a temporary wall and has no heating or cooling,plumbing or duct work. Additional funding to finish the room will be needed before it can be used, Hartz-Musgrave said. * Contact reporter Megan Rutherford at 434-4073 or at m ega n rg azs to rn et.co m. • PRINTER FRIENDLY VERSION p StarNet's 2002 in Review section looks at the top stories of the year. Subscribe to the StarNet Newsletter to receive news bulletins and an e-mail each weekday with links to the top new content on StarNet. All content copyright © 1999, 2000, 2001, 2002, 2003 AzStarNet, Arizona Daily Star and its wire services and suppliers and may not be republished without permission.All rights reserved.Any copying, redistribution, or retransmission of any of the contents of this service without the expressed written consent of Arizona Daily Star or AzStarNet is prohibited. CALENDAR I Front Page I Tucson I Opinion I Business I Sports(Accent'Entertainment CALENDAR WEATHER j NEIGHBORS I NEWSLINKS I http://www.azstaxnet.co-m/star/sun/30105NWMAIN.html 1/7/03 6. Planning for Results Oro Valley Public Library � State of the Library • Packet of Information contains information about the demographics and history of Oro Valley and the Library. • Standard Statistics in the packet • What really goes on in the library � Counting on Results Surveys by the Library Research Services � Took a sampling on December 17, 2002 from 2:00 to 6:00 • What we learned we already knew � Peak time of use was between 4:00 and 5:00 � Noise! Most were studying in groups of two or more � Most users during was Young Adults (11-1y yrs old) between 2:00-4:00 Most next highest users was adults (18-55) between 4:00-6:00 � Heaviest use was in the Adult Reading Area with Young Adults using the area. The next heaviest area was the Computer Room Computers were used for Internet and Microsoft Office at a 3:2 ratio � In the Children's area most activity was browsing and most users were Preschoolers (0-4) � Most often asked questions at circulation concern library card registration and fines • What we learned that was new � Took less than five minutes to answer questions; 51% questions were answered in less than one minute � Answered 14 telephone calls; 8 dealt with the meeting room or non-library related; 4 questions dealt with information or circulation issues, 1 wrong number, and 0 calls about the hours. � Future study: service area map, repeat survey in March. I I III ill 11111 El 1.1 Ell in 6-s pin, 1 I a til ILI D 0 li• - II' [11 / I /I/ ill 1 I 1°1-11 ittn:11 1 I 0 00 :al LI la u 0 0 ( 1010' 0 0 4 di ark' • • tm I • EEETEED • — • IF Et c i t ,F: I t FF-i,..::_,W • II :„I : II!.w,:/ ITE "'L----- -T.1=3 ii i 1 i i i I fr- *a r.,, ,iiiiilsi ii, . CEE1:11+4 1 g It , j [ lEfEEEELI 1-1-1-1 rn no 11, Is 1111111 a i in I, III II III IS 1 111 a • CI 0 4i 1 * ELM= ..i..i t i itri Fri j to amliiii 11 NW 11. I ill % ral MI all I 111111111° it-E-11 nana UEF -49-9E3, 1. • I:3 D 4-I 1 EEEEMM3 a / # 0 BETE3 alai Estrw 0 lb 4° 0 IFMO • • • DOD CC • DO 00 .6_, 111\Ri onewsii" Ow RD . 1-.. i • 141' fi 40 0""" do - 0, ilk% • lir 1 . ..,„ V do$441' • i 0 # ../ • a 0 E •. .. . , iiiiiii {11 [111111 .. ... __ r : . . "Ha ., II Iiii IP i a-003 -, " clia, . ut irt) o co 41) R ) 3 et El I ID m • m ....„ 3 ...., ci 92 1811 C lill ije) 0 " II' / 2C- t MI OF 0 '1111. ri V° " 411 0 1 u7.<0-51 a 4/1't"113. 1 1 0 -1 13 R a) 0 0 to The Oro Valley Public Library/Tucson-Pima Public Library Affiliation The Agreement Through an intergovernmental agreement, the Town of Oro Valley(Town) and the City of Tucson (Tucson—Pima Public Library TPPL), and the Pima County Free Library District (District)have agreed upon the duties and responsibilities of each entity as regards the Oro Valley Public Library. Town of Oro Valley (Town) • Town complies with TPPL's policies regarding circulation, reference, interlibrary loan, and system wide programs to ensure uniformity wherever possible. • All library staff are employees of the Town. • Town paid for the opening collection. • Town paid for all initial furnishings of the library. • Town paid $3,300,000 (of$5,300,000 total cost)to build and furnish the library. City of Tucson (TPPL) • TPPL selects, acquires, and prepares materials for library with costs charged back to the Town at $3.09 plus the actual cost of the library material. • TPPL provides courier service to the library with costs charged back to the Town at $7,000 per year. • TPPL provides circulation services with costs charged back to the Town at $.22 per library material item. • TPPL provides public copier and computer printer service through an outside vendor with costs charged back to the Town at$350 per month. Pima County Free Library District (District) • District paid $2,000,000 (of$5,300,000 total cost) to build and furnish the library. • District pays 50%of the operating and maintenance costs of the library as of opening day (July 31, 2002), reimbursed on a quarterly basis to Town. This includes 50% of the costs charged by TPPL back to the Town, such as books, courier service, circulation services, copier and computer services, office supplies, utilities, etc. The Benefits As a result of this association,the Oro Valley Public Library(OVPL)receives many benefits. ■ Our customers have access to 1,400,000 volumes at 23 branch libraries in the system. When they place a reserve on an item, it is delivered directly to the OVPL where they can pick it up. • Oro Valley customers use the same library card as all other libraries in Pima County. • Tucson-Pima Public Library(TPPL) is able to purchase materials at up to a 46% discount as a result of the volume of their purchasing. This savings allows the OVPL to make available to their customers more materials than would otherwise be possible. • TPPL does all the ordering, cataloging, and processing of new books and other materials. OVPL does not need to hire staff to perform these duties. • The online catalog system (Innovative Interfaces, Inc.)provides customers and staff access to information provided by the TPPL system. ■ Our customers have access to many expensive databases and links to information through the TPPL website. • Statistics on circulation and use are automatically generated and provided to the OVPL staff. This provides the library staff with information to help them better serve their patrons. • TPPL provides programs and services, such as the Summer Reading Program. OVPL staff are able to work in cooperation with professional colleagues from TPPL to provide programs and services to all age groups. • TPPL provides technical support for the OVPL circulation system and public computers. • TPPL provides much appreciated training and support for OVPL library staff. 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J,,,q.,c 'A j..,n».» �Yi• 0 i • `'.v< rt.r .yh a, 1 1T'?> F• •. ��r,Ey>an r S- ri s� > �<`'„)�` �..?�L�'Y tL`<~r. �.t}��'fZY�1 ic��'� /" Q�°N��;ro.s '�„�`» v�_)• .y �.� �, .•�µir .Ft?, a .,`�'� 'fir y+�`p °`Y'o-"'o- �.Lo �� �.y"aR •o,'t" THE LTS •''. ¢¢.. , • voNEWf • USING FOR RES U NING MeetingCine oLibrary f the ValleyPublicOro Planning Committee gi r. f January11 , 2003 I a PA tor Poi Poi bar Nip Pm eft air law elIP OarORO VALLEY PUBLIC LIBRARY MEETING ONE OF THE PLANNING COMMITTEE fp. MEETING OBJECTIVES THE NEW PLANNING FOR RESULTS ASSUMPTIONS EXCELLENCE MUST BE DEFINED LOCALLY. It results when library services match community needs, interests, and priorities. EXCELLENCE IS POSSIBLE FOR BOTH SMALL AND LARGE LIBRARIES. It rests more on commitment than on unlimited resources EXCELLENCE IS A MOVING TARGET. Even when achieved, excellence must be continually maintained. KEY POINTS COMMUNITY BASED PLANNING: The New Planning for Results process begins by asking key community stakeholders to identify a vision for the community served by the library, which helps library planners to determine the what the community values and how the library can make a contribution toward achieving the community vision. This, in turn, helps them to answer the question "What difference does the library make?" LIBRARY SERVICE PRIORITIES: The New Planning for Results defines thirteen public library service priorities and encourages library planners to select the priorities that match the community needs identified through the visioning process. This will ensure that the library board members, managers, and staff are using their energies and resources to provide the services that matter most to the people of the community. MEASURES OF PROGRESS: There is a strong emphasis on measurement and evaluation in The New Planning for Results, which includes three categories of measures: • Number of people served (both total number of users and individual users) • How well the service met the needs of the people served • Total units of service delivered RESOURCE ALLOCATION: The New Planning for Results stresses the importance of allocating the resources required to actually implement the library's plans. The resource allocation chapter focuses on staff, facilities, collections, and technology and is intended to be used in conjunction with Managing for Results: Effective Resource Allocation for Public Libraries. Together these two documents provide a variety of tools to help library staff, managers, and board members determine what resources they will need to accomplish their goals and objectives and how they will obtain those resources. MANAGING CHANGE: Planning is ultimately about change and The New Planning for Results includes guidelines and suggestions to help library board members, managers, and staff use the results of the planning process to reshape the services and programs offered by the library. Public libraries are being transformed and this planning process provides the framework that library leaders need to manage that transformation effectively. 1 First Committee Meeting THE NEW PLANNING FOR RESULTS STEPS AND TASKS PREPARE: PLANNING TO PLAN Task 1 : Design the Planning Process Task 2: Prepare Board, Staff, and Committee IMAGINE: IDENTIFYING POSSIBILITIES Task 3: Determine Community Vision Task 4: Identify Community Needs DESIGN: INVENTING THE FUTURE Task 5: Select Service Responses Task 6: Write Goals and Objectives BUILD: ASSEMBLING THE FUTURE Task 7: Identify Activities Task 8: Determine Resource Requirements COMMUNICATE: INFORMING THE STAKEHOLDERS Task 9: Write the Plan and Obtain Approval Task 10: Communicate the Plan to Staff and Community IMPLEMENT: MOVING INTO THE FUTURE Task 11 : Reallocate Resources Task 12: Monitor Implementation 2 First Committee Meeting THE PLANNING PROCESS COMMUNITY NEEDS [The Difference Between Vision and Current Conditions] '0' LIBRARY SERVICE RESPONSES [Service Priorities] V GOALS [The Outcome for the Community] -4Ur OBJECTIVES [Measures of Progress Toward Reaching Goals] 'Or ACTIVITIES [What the Library Will Do To Accomplish the Objectives] '5' "Or "Or 'Ur STAFF COLLECTIONS FACILITIES TECHNOLOGY NEEDED NEEDED NEEDED NEEDED 3 First Committee Meeting Q1 c a) a) X a) 1C : Kw U 0 0 adU- W ti) 0 Q .> urz imp imp A CO 0 C - I-I o 1■1 pm J (73 11.04 0Hris (cf, F- 0vw Lam„�a. Qm � > V H c Z z xV V c 0 COMMUNITY VISION STATEMENT Directions: Picture your community ten years from now. Imagine that the community and its people have been successful beyond belief! It is a place everyone is proud to call home. Now describe the community. What makes it so attractive? Next think about the people. Consider the business community, professional people, parents, people with disabilities, people in the workforce, retirees, children and teenagers, people in various income groups, various racial and ethnic groups, and various religious groups. Why would they want to live in your community? Using this information, write six to eight sentences articulating your community's vision in the table below. Note that an example has been provided. WHO WILL THE BENEFIT AND RESULT BENEFIT All children will receive the education they need to secure employment that provides a living wage. 5 First Committee Meeting ORO VALLEY'S VISION FOR THE FUTURE To be a well-planned community that uses its resources to balance the needs of against thepotential impacts to future generations. Oro Valley's lifestyle is today g p defined b y the highest standard of environmental integrity, education, infrastructure, g It is a services, and public safety. communityof people working together to create the ' with agovernment that is responsive to residents and ensures the long- termfuture P term financial stability of the Town. COMMUNITY VALUES As a community we value: • Our fragile and unique Sonoran Desert setting. ■ Quality education as an integral part of our community. ■ Economic stability that maintains our quality of life. ■ The richness that art, recreation, and culture bring to our lives. • government that protects the Town's long-term interests while being Efficient responsive to present community needs. Oro Valley General Plan Draft General Plan Policy Document October 8, 2002 SWOT ANALYSIS OF THE COMMUNITY Directions: Think about community as it is now. What are its strengths? What are its weaknesses? Record the strengths and weaknesses below. Then consider the future of your community. What opportunities and threats do you think the community will face in the coming years? Record those opportunities and threats on the next page. Community Strengths 1. 2. 3. 4. 5. Community Weaknesses 1. try OP2. • 3. 1.11 4. 5. IP oir 6 First Committee Meeting Opportunities for the Community in the Coming Years 1. 2. 3. 4. Po 5. Threats for the Community in the Coming Years 1 Pa .. 2. 3. Ole p• 4. aft 5. `. so las P 7 First Committee Meeting rr o O ii a01 ._ o. c a) sE cu rsai a) c ,.. o E ? E (in (1) 0 -c — 0 0 :e— a) a 4j c CU o. a.4- (t1 a) o :1-, o. cu (1) ..,,-'-'E._ cn cn O .. p to a, •��—,, E 1... O L c V a' O j ( c -0 O .N .,.., 't .-. .o L- 4-, .� •- E c L .� O �- �. C i C it 0 cva) a) O O v� Pi U � C o. 0 U o Ow gila I /I \ 1I C co o ca W P` 11U be ILI A IX 011 11" 1•• zv) I v) .— P 0 i... a) .6.1 , a) L. 4"' L.. 4J by (41) .0�' � � � E 1=4 o c oc N to) >, o 0 c 7---,,,, 4-' >, o 0 c :1=-, 4-' ILl co iu E .Nc e3 113 a •Nc' CI — :2 MI O a'ni OO � O N in = oc = oc 1:15 ILl LU1 i Z 13 a) 4 .— to D 0 >-- WIMP -c-f) 0 0 a. cn c v) 'ft; • a) I@ E -) O Z 4J () > ( . L- -0 Tv' 2 a) O w0 cu . � � T LIBRARY SERVICE RESPONSES BASIC LITERACY: A library that offers BASIC LITERACY service addresses the need to read and to perform other essential daily tasks. BUSINESS & CAREER INFORMATION: A library that offers BUSINESS& CAREER IrvFORMAnoN service addresses a need for information related to business, careers, work, entrepreneurship, personal finances, and obtaining employment. COMMONS: A library that provides a COMMONS environment helps address the need of people to meet and interact with others in their community and to participate in public discourse about community issues. COMMUNITY REFERRAL: A library that offers COMMUNITY REFERRAL addresses the need for information related to services provided by community agencies and organizations. CONSUMER INFORMATION: A library that provides CONSUMER INFORMATION service helps to satisfy the need for information that impacts the ability of community residents to make informed consumer decisions and to help them become more self-sufficient. CULTURAL AWARENESS: A library that offers CULTURAL AWARENESS service helps satisfy the desire of community residents to gain an understanding of their own cultural heritage and the cultural heritage of others. CURRENT TOPICS &TITLES: A library that provides CURRENT TOPICS&TITLES helps to fulfill community residents' appetite for information about popular cultural and social trends and their desire for satisfying recreational experiences. IIPFORMAL LEARNING SUPPORT: A library that offers FORMAL LEARNING SUPPORT helps students who are enrolled in a formal program of education or who are pursuing their " education through a program of home-schooling to attain their educational goals. GENERAL INFORMATION: A library that offers GENERAL INFottMAnoN helps meet the need for information and answers to questions on a broad array of topics related to work, school, and personal life. GOVERNMENT INFORMATION: The library that offers GOVERNMENT INFORMATION service helps satisfy the need for information about elected officials and governmental agencies that enable people to participate in the democratic process. INFORMATION LITERACY: A library that provides INFottMArtoN LITERACY service helps address the need for skills related to finding, evaluating, and using information effectively. LIFELONG LEARNING: A library that provides LIFELONG LEARNING service helps address the desire for self-directed personal growth and development opportunities. LOCAL HISTORY & GENEALOGY: A library that offers LOCAL HISTORY&GENEALOGY service addresses the desire of community residents to know and better understand personal or community heritage. 3 First Committee Meeting Pko FACILITATION PROCESS REVIEW Facilitator's Name: BONNIE CAMPBELL r �YES NO 1. The outcomes of the process were clear. 2. The timeframe for the process was clear. 3. Thep rocess to be used to achieve the outcomes was clear. 4. The facilitator recorded all comments accurately and ... completely. 5. The facilitator clarified and summarized comments at appropriate times. neutral and didn't tryto influence the 6. The facilitator was discussion. 7. I felt like I was a part of the group and that my opinion was important. 8. I felt like everyone was being encouraged to participate. 9. The facilitator handled problems effectively. 10.I was comfortable during the process. Other Comments: 2 Sandra Nelson 2002 AGENDA ORO VALLEY PUBLIC LIBRARY PLANNING FOR RESULTS MEETING ORO VALLEY PUBLIC LIBRARY MEETING ROOM 1305 W. NARANJA DRIVE SATURDAY, JANUARY 11, 2003 CALL TO ORDER: At or after 10:00 a.m. I. Planning for Results II. Defining the Ideal Future: Vision Statement III. Reviewing Where We Are Now: SWOT Analysis IV. Determining Community Needs V. Reviewing Where the Library Is Now VI. The Library Can Make a Difference: Service Response ADJOURNMENT The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Oro Valley Town Clerk, at 229-4700. MINUTES PLANNING FOR RESULTS ORO VALLEY PUBLIC LIBRARY SATURDAY, JANUARY 11, 2003 ORO VALLEY PUBLIC MEETING ROOM CALL TO ORDER: 10 : 06 a.m. PRESENT: Bonnie Campbell, Facilitator Shirley Hall, Committee Member Randy Garsee, Committee Member Nancy Kiraly, Committee Member David Alzner, Committee Member Phil Provencio, Committee Member Joanna Burke, Committee Member Frankie Vidal, Committee Member Martha Briggs, Committee Member Tom Keiran, Committee Member Ainsley Reeder, Committee Member Karen Thayer, Committee Member Ihor Kunanz, Committee Member OTHERS PRESENT: Mary Hartz-Musgrave, Managing Librarian Linda Durazzo, Recording Secretary Bonnie Campbell, Facilitator, introduced herself to the committee stating that she is the Director of the Mohave County Library District . She has been in the library field for over 30 years and also teaches English at Mohave Community College. Ms . Campbell explained that her role is to guide the process through. That means, keep the process on schedule, make sure all the task are done, and make sure everyone has a chance to participate. Committee members introduced themselves as follows : Nancy Kiraly: Has lived in Oro Valley for 10 years, but has a family history in the area going back to the late 60' s . Has worked in book stores and is currently a volunteer at the library. January 11, 2003 Planning for Results 2 David Alzner: Is the Library Director at CDO High School and previously taught high school English for about seven year . Phil Provencio: Has lived in Oro Valley for about 5 years and attends Ironwood High School. Joanna Burke: Attends Wilson Elementary and has lived in Oro Valley for about 1 year. Frankie Vidal: Attends Wilson Elementary and has lived in Oro Valley for about 3 years. Martha Briggs : Has lived in Oro Valley for 12 years and served on the Planning and Zoning Commission for 5 years . Tom Keiran: Currently works for the Town of Oro Valley in the Planning and Zoning Department . Prior to Oro Valley, he worked at Central Washington University in the Library' s Government Documents . Ainsley Reeder: Is the Parks and Recreation Administrator for the Town of Oro Valley and has lived here for 4 years . Karen Thayer: Has lived in Oro Valley for 8 years and is the Administrator for Technology for Tucson-Pima Public Library. Ihor Kunasz : Moved here about 3 years ago and is retired from the Geology field. Randy Garsee: News Anchor for Channel 13 and lives in Oro Valley. Shirley Hall : Librarian at Oro Valley Public Library and has lived in Oro Valley since July. Bonnie Campbell, Facilitator, requested the committee to stand and do a warm-up exercise called "Toni Chestnut". Ms. Campbell then explained the packet to the committee as follows : • The first page states what the process involves . The objective is to understand the planning process and to develop a community vision statement . January 11, 2003 Planning for Results 3 Responding to an inquiry about the next two meetings from Ihor Kunasz, Committee Member, Ms . Campbell explained that at the second meeting, staff will respond to the committee' s priorities . The committee will then consider if the priorities need to be changed. At the third and final meeting, the committee will finalize the plan. Bonnie Campbell, Facilitator, clarified that on the next page of the packet, • Excellence is defined locally, excellence is possible for both small and large libraries, and excellence is a moving target . • Regarding Key Points, Ms . Campbell explained that a unit of service can be defined as; how many books were circulated today; or, how many reference questions did we get today and how well did we satisfy those questions . • Resource Allocation is budget and the plan works hand- in-hand with the budget . Ms . Campbell expressed that the following page sets out the guidelines for the process . The committee' s work primarily deals with tasks 3, 4, and 5 . Tasks 1 and 2 have already been done. Tasks 3, 4, and 5 are now being done, and tasks 6, 7, 8 , and 9 are largely staff' s responsibility. Staff will bring task 9 to the committee for approval . Tasks 10, 11, and 12 are staff' s and library administration' s responsibility. The next page contains the same information only arranged visually. Referring to the graph on the following page, Ms . Campbell stated the graph shows where the community is highly involved in the process early on, and then their involvement de-escalates . However, staff and administration in the early phases of the process are not very involved, but then their responsibility increases later on. Using the next two pages in the packet, Ms . Campbell instructed the committee to list other statements they see as being essential to life in Oro Valley. The committee dispersed into three groups . After conferring, each group submitted a vision statement . January 11, 2003 Planning for Results 4 The vision statements submitted are as follows : • To be a well rounded community that encourages interaction between all citizens in their cultural, recreational and educational pursuits . • Oro Valley should be a well-planned community which balances the residential, commercial, historical, and desert environments, and provides recreational, cultural and educational activities for all age groups . • To be a forward thinking community in touch with the needs and desires of its growing citizenry. A community that progressively plans and accommodates the recreational, creative, and educational desires of Oro Valley' s diverse residents . Meeting Adjourned for Lunch: 11 : 55 a.m. Meeting Resumed: 12 : 51 p.m. After the committee members had collaborated, the following draft for the vision statement was decided upon: Oro Valley should be a well-planned, forward thinking community which balances the residential, commercial, historical, and desert environments; provides recreational, cultural, and educational activities for all ages; and encourages interaction between citizens . Regarding the SWOT Analysis of the Community example on the g g following page in the packet, Ms . Campbell explained that a SWOT diagram is a tool that is used to identify the strengths, weaknesses, opportunities, and threats to Oro Valley. Using a round robin method, each committee member was requested to express their ideas on each section of the SWOT Analysis regarding the Oro Valley community. Listed below are the opinions expressed by the committee members : Community Strengths Environment Proactive Local Government Safe Recreational Facilities Fine Police/Fire Department Local Planning Interaction Affluent Community A Lot of Good Volunteers January 11, 2003 Planning for Results 5 Highly Educated/International/Cultural Community Events Involved Citizens Good Well Supported Schools Still Young Community Proximity to a Large City Friendly Good Weather New Library High Property Value Clean Acceptance Caring Low Density Residential Area Pride in Community Air Quality Attractive Architecture Limited Light Pollution Small Town Feel Variation in Age Groups Views Resorts Overall Good Quality of Life Good Job Opportunities Community Weaknesses Homogeneous Community Decreased State and Federal To Involved Citizenry Funding Education/Not High Quality No Panic Transportation Split on Expansion/Growth Shortsightedness in Decision No Movie Theater Making Personal Choices Sacrificed to HOA' s No Community Center for All Ages New Residence' s Need to Know More Need More Businesses about Desert Culture More Bike Paths No Main Street Development/ Non-Residents not as Intent in No Downtown Identity Financing Community Poor Shopping Plaza Design More Nice Restaurants Poor Transportation In and Out of Oro Environmental Extremists Valley Being New Equals Short History No Town Property Tax Equals No Lessons Learned Few Cultural Opportunities Nimbyism - Not In My Backyard Being Overbuilt Bananaism - Build Absolutely Parents have too much say in schools Nothing Anywhere Near Anybody Low Community Image/Need Better PR Not Enough For All Age Groups Everything is Stucco Not Enough Art No Maps of What OV Has to Offer Community Opportunities Lots of Children Town to Build Out Reclaimed Water/Management More Sidewalks Naranja Townsite Plan By-Pass Community College/North Campus Town Property Tax/Bonding Industrial Park/Light Businesses Purchase Specific Land to Preserve Annexation for Open Space 10, 000 sq. foot area of Library Provide Incentive for Commercial January 11, 2003 Planning for Results 6 Better Use of Natural Plants Development Wire Library for Future More Law Enforcement Security Historic Preservation Encourage Alternative Fuel Realistic Strategic Planning Community Threats Crime Over Population Over Commercialization Lack of Money Nemby' s and Banana' s Lack of Water Too Isolated/Limits Opportunities Extremist/Polarization Air Pollution Depletion of Desert Lack of Political Will to Initiate Bonds Over Regulation on Lack of Participation by Main Street Everything Residence Uniformity of the Public Pollution of Light and Noise Bonnie Campbell, Facilitator, introduced Mary Hartz- Musgrave, Managing Librarian, stating Ms . Hartz-Musgrave would review the state of library now. Directing the committee' s attention to a packet of information provided in their folders, Ms . Hartz-Musgrave stated the first part of the packet contained statistics on Oro Valley and local school enrollments . • Page 7, provides information on the Library' s history. • Page 9, displays the Library' s organizational structure. • Page 10, is a conceptualization of Oro Valley Public Library and Tucson-Pima Public Library' s relationship. • Page 11, is a Service Chart • Page 12 , shows a Organizational Chart Ms . Hartz-Musgrave explained that the rest of the packet depicts statistical information and information on the programs offered at the library. In an effort to find out what really is the service area of the library, Ms . Hartz-Musgrave stated that on December 16- 18, the library asked every patron to participate in a survey stating what the closest intersection to where they live is or the name of their development . The survey confirmed that the immediate service area of the library is around five miles in diameter. January 11, 2003 Planning for Results 7 Ms . Hartz-Musgrave presented the results of a survey conducted in the library on December 17, 2002 from 2 : 00p.m. to 6 : 0p .m. Ms . Hartz-Musgrave reviewed what was learned from the survey that was already known, and what new information was learned. A draft of the Wish List booklet was given to the committee for their review. The booklet contains what is needed for the library and what has already been donated to the library. Ms . Hartz-Musgrave stated the Friends of the Oro Valley Public Library association just celebrated their second anniversary. Ms . Hartz-Musgrave asked the committee to review all the information they have been given. The committee was given a tour of the library and the additional 10, 000 sq. ft . area by Ms . Hartz-Musgrave. Returning from the tour, Bonnie Campbell, Facilitator, directed the committee' s attention to the Library Service Responses page in their packet . Ms . Campbell requested the committee to prioritize the thirteen categories listed by order of importance to the library. Ms. Campbell read the different categories and requested the committee to respond if that category was among their top 6 items of importance. The results from the committee are as follows : Category Title Committee Member Responses Basic Literacy 4 Business & Career Information 6 Commons 5 Community Referral 3 Consumer Information 5 Cultural Awareness 5 Current Topics & Titles 10 Formal Learning Support 3 General Information 10 Government Information 2 Information Literacy 3 Lifelong Learning 6 Local History & Genealogy 6 January 11, 2003 Planning for Results. 8 Committee Members Frankie Vidal and Joanna Burke requested that Outreach Transportation (transportation to the library) be added to the list . Randy Garsee, Committee Member, suggested that Outreach Services to the Community (bookmobile) , and Local Authors and Literature be added to the list . Ihor Kunasz, Committee Member, requested that Literature Awareness be added to the list . Ms. Campbell asked whether with the addition of the four new categories, any of the new categories would have been in the committee' s top six categories of importance. The committee voted as follows : Category Committee Vote Local Authors & Literature Literature Awareness 5 Transportation Services to the Library 4 Outreach Services to the Community 8 Ms . Campbell, responding to an inquiry from Mary Hartz- Musgrave, Managing Librarian, stated the library now evaluates the if' s, and how' s, it can provide what the committee has stipulated as their top priorities . After reviewing all of the top categories, the committee selected the following top three categories : Category Committee Vote General Information 8 Local Authors & Literature 7 Outreach Services to the Community 5 Business & Career Information 5 Lifelong Learning 4 Local History & Genealogy 1 Current Topics & Titles 7 From the top five categories above, the committee selected the following categories as their top three priorities : January 11, 2003 Planning for Results 9 Category Committee Vote General Information 7 Current Topics & Titles Local Authors & Literature 1 Ms. Campbell stated that General Information, Current Topics & Titles, and Local Authors & Literature, are the committee' s top three priorities . The library should note the categories in the first vote are also high on the committee' s priority list . Meeting Adjourned: 3 : 10 p.m. Respectfully Submitted, Linda Durazzo, Recording Secretary 1) 1.11V.) If U IV.L.) run fLIViL.L. 11, ii. ulU! ail inn.JLV `t)) VILV invL ti Oro Valley Public library Planning for Results Ega&QUIREnWaNg e 12 commies members present, sac were female and 6 were mate. Among thadults. Participants represented both Hornjunior students to retired A ranged highthe fro Valley Planning Parks and Recreation Department and the Town of Oro Valley local media, a local • high and high school students, the � Department, � � of the & Zoning � library, the Oro Valley Friends highschool librarian, the Tucson-Pima Public Public Library Senior Ubra►ian. • volunteers, and the Oro Valley • Library, library • statement for the Town of Oro Valley, a accomplished included a vision Tasks � responses for staff to • town, and apreliminary list of services e.SVYQT analysis of the Librarian presented one and two. The Managing review between committee meetings ValleyPublic Library informationconcerningaccomplishments of the Oro apacket of - . The vonnrni�ee was from a recent library surveydate as wen as �r�orrnation gained eek Qne t0of the work accomplished during Meeting given a brief tour of the facility. Results comprise the bulk of this report. Task #1 • VJJQN -$TATgMENI forward thinking community which Oro Valleyshould be a vve�ij-ptan►'e� . a ohistorical, and desert environments;provides balances the residential, commercial, . ties for I agegroups , and encourages cultural, and educational act ail recreational, interaction between citizens. • driving vision statement Include the following: Desires and 'concerns d suing the - of access in and out of Oro Valley tie lack-a system of roadways that allows safe, clean, easy transportation through town balanced commercial development .. , • a hub(s) of services development with a downtown feel -traffic control and the arts for all a fabilities in recreation, parks- performers) recognition of local talent(i.e. authors, artists,' � malls, restaurants) morepopular services (i.e. movie theaters,to • �job skills - trainingand support for people wanting more businesses improved transportation services �development of the future Narania Town Site future town center for all people of all ages - preserved desert resources - theAmerican of Steam Pump Ranch, cultural Native preservation resources, and the ethnic character of the area - comprehensive library services ,. v v •••••• v•t +► ►►,v►n.t. l i. v. L L v i a l f IlA.7 L V 11.1 V I L V t 11 U L: L Task #2 - $WQT Ana! L ttrengths, Vitsaknessegi, QpportunitiOS & Treats The$TRENGTII.Sof Oro valley were Identified as follows: (* =ye -s-s-a-si) a• ttractive architecture * variation in age groups * natural beauty(views) *resorts safe * an involved community * small towna* community (historically) young feel * proactive local government *friendly *fine fire and police departments • library * recreational tacilit�.es " clean and well kept • proactive planning in place * a caring community - * low density residential areas affluent community • •• volunteerism * limited light pollution community events * pride in community • outdoor activities es ' overall good quality of life * good, well supported schools *proximity to Tucson * good weather * high property values * an accepting community • good jobs • air quality • highly educated, international, cultural community 9 Y ►•••• aJ LVVI ii/a1V GJ iui aV .aa. La. V. a, a .a ' a j hall JLV ZJ.1 V ILV ta£U J IPM The WAAANnita of Oro Valley were identified as follows: (minus sign =ouch!) - not enough{entertainment - decrease in state/federal funding services}}for all ages too few culturalopportunities rtunities - "sick of stucco" _ a "too invoived° ay • • - education needs improvement not enough public art - homogeneous community • _ needs more movie theaters - split opinions on growth - personal choices are sacrificed , Parents have too much to say to Home Owners Associations about schools. - Non-resident voters are not as interested - no "main street' development in financial support of the com m unity. (downtown identity) need more"slow flood" restaurants - more bike paths - New residents need to be more aware • needs stronger PR for more ire. community desk image `. poor shopping plaza n - environmental extremism design • limitedaccess via transportation - over building +'�Po no com m un' center(i.e. aquatics) - N I MBYIsm no town property tax • BANANAism - more business/employment opportunities - no public transportation - being new= short history= no lessons - short sightedness in decision making - no maps of what Oro Valley has to offer file I 'J .• 2J LVVJ 1 V•LJ LUTi 1'11V1t1.L. !1. V. L1 U1 dl y 1I11%.7LV `t)) V I LV Illus `t PI 4 { { OPPORTUNITIES of which Oro Valleyshould take advantage were identified as: (? = should, but will it?) ? lots of children and young adults ? buildout ? reclaimed water(management of existing resources) rip ? sidewalks ? more police security ? Naranja Townslte ? encourage alternative fuels ? loop (by-pass planning) M` ? historic preservation ? realistic, long term strategic planning ? community college north campus • ? annexation ? 10,000 sq. ft. of library space ? town property tax& bonding p open space ? land (already identified) ? industrial parks, light business ? incentives to encourage commercial development more plants for land ing (Save the natural plants.) ? ��p 0 ?library needs to be wired •r r V V•I ••✓✓ a V `/ ii.•I• i ii Vit.•L• ai• V. L♦V 1 L1, ism.J LV 11J vitt/ 11iUL' J i MBAAll that Oro Valleymust overcome were identified as follows: tf BEWARED ! over population I over commercialization ! lack of money 1 sustained control of crime (While Oro Valley is currently one of the safest towns In the nation, rise in crime can threaten the future of any town.) c I NIMBYism ! BANANAIsm lack of water ! isolation (Beingso Isolated limits opportunities.) I polarization between extremists ! pollution of air, right, noise I depletion of desert 1aral s (lack of participation by mainstream residents) P Y� I lack ofPol scat will to Initiate bonds (taxes) ! over regulation of just about everything reforms inhibit individual' t school u +ty ► ► . i ► "A.. 1J LVVJ ►(LL 1V.L'I tun 111Vnt L. 11. V. L1Ut city Fl1A:'LV 4f)3 VILV mut. 0 i Task .3 - Y R ESP (priorities) as determined by Planning Committee during Meeting One 1. CURRENT TOPICS&TITLES 1. GENERAL INFORMATION 2, LOCAL AUTHORS& LITERATURE 3. OUTREACH SERVICES TO COMMUNITY(VEHIC4.E) 4. BUSINESS&CAREER INFORMATION 4. LIFELONG LEARNING 4, LOCAL HISTORY&GENEALOGY 5. COMMONS 5. CONSUMER INFORMATION 5. CULTURAL AWARENESS 5. LITERATURE AWARENESS 6. BASIC LITERACY 6, TRANSPORTATION SERVICES TO LIBRARY 7, COMMUNITY REFERRAL 7, FORMAL LEARNING SUPPORT 7. INFORMATION LITERACY 8. GOVERNMENT INFORMATION (Italics =prior added to the original 13) Two of the Oro ValleyPlanning Commits will invlve: Meetrng Library 1) review of work done in Meeting One, 2) review of library information, 3) staff response to committee priorities, and 4) final prioritization of library service responses. Saturday, February 1 - 10:00 a.m. - Oro Valley Public Library submitted by Bonnie Campbell, Planning for Results Facilitator January 15, 2002 AGENDA ORO VALLEY PUBLIC LIBRARY PLANNING FOR RESULTS MEETING ORO VALLEY PUBLIC LIBRARY MEETING ROOM 1305 W. NARANJA DRIVE SATURDAY, FEBRUARY 1, 2003 CALL TO ORDER: At or after 10:00 a.m. I. Review of First Meeting and approval of meeting minutes II. The Effect of the Preliminary Service Responses on the Library III. Lunch IV. Further Discussion of Service Responses V. Selection of Final Service Responses in Priority Order VI. Discussion Target Audiences for Each Service Response VII. What's Next? ADJOURNMENT The Town of Oro Valley complies V lle with the Americans with Disabilities Act (ADA). with a disabilityneeds anytype of accommodation, please notify If any person the Oro Valley Town Clerk at 229-4700. -MINUTES PLANNING FOR RESULTS ORO VALLEY PUBLIC LIBRARY SATURDAY, FEBRUARY 1, 2003 ORO VALLEY PUBLIC MEETING ROOM CALL TO ORDER: 10 : 15 a,m, PRESENT: Bonnie Campbell, Facilitator Shirley Hall, Committee Member Randy Garsee, Committee Member Nancy Kiraly, Committee Member David Alzner, Committee Member Phil Provencio, Committee Member Joanna Burke, Committee Member Frankie Vidal, Committee Member Martha Briggs, Committee Member Pm Tom Keiran, Committee Member Ainsley Reeder, Committee Member b'" Karen Thayer, Committee Member Pm Ihor Kunanz, Committee Member Alisdair Innes, Committee Member Pm OTHERSMary PRESENT: Hartz-Musgrave, Managing Librarian Linda Durazzo, Recording Secretary Bonnie Campbell, Facilitator, gave a review of the materials the committee should have received by mail . Within theLibrary Service Responses, the statement "we would not have our doors open if we were not already doing this . The librarywould be out of business if we did not do this", seems to be a condescending statement commented Randy Garsee, Committee Member. Mr. Garsee expressed his concern that staff did not know the committee had been directed to consider all service areas of the library. Mary Hartz-Musgrave, Managing Librarian, alongwith staff that was present, reassured Mr. Garsee that the statement was not meant to be condescending; positive a was there feeling among the staff that the c omml t t e e does understand the basic responsibility of a public library. Bonniep Campbell, Facilitator, requested that each committee memo e r introduce themselves, including Alisdair Innes, Committee Member, who was unable to attend the first meeting. February 1, 2003 Planning for Results 2 e y Karen Thayer: Lives in Oro Valley and is the Technology Administrator for Tucson-Pima Public Library. Nancy Kiraly:: Has lived in Oro Valley for 10 years and is a Volunteer at the Library. Ainsley Reeder: Is the Parks and Recreation Administrator for the Town of Oro Valley and has lived in Oro Valley for 4 years . David Alzner: Is the Library Director at CDO High School . Tom Keiran: Resident of Oro Valley and works in the Planning and Zoning Department . Martha Briggs : Has lived in Oro Valley for 12 years and served on the Planning and Zoning Commission for 5 years . Joanna Burke: Attends Wilson Elementary and has lived in Oro Valley almost 2 years . Phil Provencio: Has lived in Oro Valley for 5 years and works at the Library. Randy Garsee: Lives in Oro Valley and is the News Anchor for Channel 13 . Shirley Hall : Senior Librarian at the Oro Valley Public Library. Ihor Kunasz : Moved here about 3 years ago and is retired from the Geology field. Alisdair Innes : Has had a home here for 14 years and is the Fund Raiser Chairman for the Friends of the Oro Valley Public Library. After commenting that she is the Director of the Mohave County Library District, Bonnie Campbell, Facilitator, requested the committee review the report on Meeting One and the information in their packets . -Bonnie Campbell, Facilitator, directed the committee' s attention to the Library Priorities stating she would review each priority in detail . Current Topics & Titles and General Information are services provided in an library within any community. The committee February 1, 2003 Planning for Results 3 needs to focus on what we are to do in Oro Valley in addition to those two categories . p Ms. Campbell' s comments regarding the different categories are as follows : • General Information: Providing information that helps citizens make decisions that they have to make in their daily lives, either by printed or electronic format . General Information is traditionally known as reference, or research information_ • Current Topics & Titles: Everybody' s popular leisure recreational reading area. This is the service that makes aP ublic library different from academic and special service libraries . • Local Authors & Literature: Focuses on the work, writing, and recognizing of local authors . • Outreach Services to the Community (Vehicle) Mobile units that go out into the community. This service response includes homebound services, satellite facilities, and specific delivery of materials for people who are unable to get to the library. • Business & Career Information: General information about building careers, job skill training, preparing resumes, where jobs are available. Continuing education on careers, or changing careers, is also provided for in this category. • Lifelong Learning: General overall service that helps customers fulfill their own desires for personal development beyond the formal education. • -Local History & Genealogy: Information about thehistory of the Town, the history of the Region, or the history of the area. Could even include Southwestern history. Genealogy would be family history. Tom Keiran, Committee Member, proposed that Local History and Genealogy be two separate categories . He stated that he believes strongly in the library being involved in Local History, but was concerned about using the limited funds for Genealogy. Bonnie Campbell, Facilitator, inquired if any of the committee members had any comments regarding this issue. The following are the comments expressed by the committee members : Karen Thayer: I agree it is a total separate area except where family members are from a particular local area. February 1, 2003 Planning for Results 4 There is a great deal of information for genealogy on the internet . Ihor Kunasz : We are a new community and local history would be appropriate. Karen Thayer: You would have the history of the ranches in the area, the owners of the ranches, and how they got here. Ainsley Reeder: This is what people would expect . David Alzner: As far as cutting out Genealogy, I think that should be determined by how many people come in and request that kind of information, not just slash it, but take a look at it . Tom Keiran: I think Genealogy should be made a separate category, not slashed. A vote was not required because a consensus was reached on separating Local History and Genealogy and making them two separate categories . • Commons : Is a new name for a very old concept . The Library serves as a forum for ideas and provides a service related to public discourse. It provides an area for programs; i . e. , book discussions, self improvement, and political debate. Over the next 20 years, the area for book collections, growth of information and providing community meeting space, needs to be looked at . Tom Keiran, Committee Member, requested clarification on whether the committee is to consider the immediate needs or the long term goals of the library. Bonnie Campbell, Facilitator, responded that strategic planning is seen in terms of 5 to 10 years . The committee should look at today; look at eventualities coming up, and look at where the library will be 10 years from now. • Consumer Information: The information that you need to make the decisions on how best to invest your time and your money. This category can include public service programs . Programs from vendors, retailers, or merchants promoting commercialism cannot be allowed in a public library. • Cultural Awareness : A function that helps a community understand the cultural differences within the community. • Literature Awareness : The appreciation of the value of quality reading. February 1, 2003 Planning for Results 5 • Basic Literacy: Preparing a person to survive in any community by learning the basic skills of reading and writing. • Transportation Services to Library: Using transportation to bring people (even hospital patients) to the library. • Community Referral: Giving patrons the information to contact community agencies and groups . • Formal Learning Support : Support for all formal learning processes that are going on within the community from kindergarten to graduate school . • Information Literacy: Teaches a library patron how to use the library. • Government Information: A depository for government documents on a local, state, and national level. Committee Member, Ihor Kunasz, asked if the committee will have a chance to change the priority list . Ms . Campbell, replied that after Ms . Hartz-Musgrave, has had a chance to deliver the staff' s reaction to the priority list, the committee will have a chance to have a discussion and re-prioritize the list . Bonnie Campbell, introduced Mary Hartz-Musgrave, Managing Librarian. Responding to Committee Member, Tom Kieran' s, previous inquiry concerning short or long term goals, Mary Hartz-Musgrave, responded by explaining that both are needed and important . She explained that at this time the library does not have anything to be fixed, but in the future without the committee' s goals and direction, the library will have a lot to fix. Ms. Hartz- Musgrave stated that what the library does today will determine what happens in the future. The committee should think outside the box, short and long term. The Library staff loves to work -with the public and prides itself on customer service, but we need direction. The Library needs direction on how to best use the resources that are now available. Ms. Hartz-Musgrave explained there are two activities that occur on a daily, weekly, or monthly basis . The first activity is what the public does : go to a program, use the computers, browse for a book, or just come in to socialize. The second activity is what the library staff provides : doing daily activities in the background in order to address the issues of the public. 'n I! February 1, 2003 Planning for Results 6 Mary Hartz-Musgrave,rave introduced Cheryl Rossi, Library Associate, ovi- who provide rovide information to the committee on Youth Services . Ms. Rossi stated she worked as a Library Assistant for the Amphi school system for 9 years. Addressing the Formal Learning y _ portion of Planningfor Results, Ms . Rossi explained that she and other librarians are developing a relationship with the home parents' associations, and charter and private schools schools, in the area, by is meeting with parents, teachers, and other librarians on a daily basis . Youth Services enhances Formal Learning by providing four Storytimes weekly, having library tours, and instructing classes y Y on how to use the search catalog. Ms . Rossi stated Storytimes often go hand-in-hand with what is currently being taught in the schools andp rovide something extra to encourage Formal Learning. Ms. Rossi explained that Youth Services supports school libraries ways,in other such as providing additional copies of a book that the school library is short on. Copper Creek sends lists of their accelerated reader program to us . When possible, lists areP rovided for book reports that students have been • assigned. Homework help is provided Monday through Thursday by retired teachers who volunteer at the Library. Ms . Rossi stated that in March a retired Guidance Counselor will be doing a program on how to prepare for college. Packets with all the information on P adult and youth programs are sent out at the beginning of each month to the schools . Tom Keiran, Committee Member, asked what Ms . Rossi' s needs are, and Ms . Rossi expressed that the completion of the 10, 000 sq. ft . area would enable them to have additional quiet study rooms and additional space for Storytimes. Ms . Rossi stated there are many things s she would like to do to enhance the library' s relationship with the local schools . For clarification, Bonnie Campbell, asked Mary Hartz-Musgrave, and Cheryl Rossi, where in their minds they placed programs, under Formal Learningand/or Commons . Ms . Rossi replied that in her mind, programs belong in both categories . Ms . Hartz- Musgrave stated she believes they are under the Commons category. Planningfor Results 7 11 February 1, 2003 Reviewing the Library Response onse to Planning Committee Report of 1/11/03, Mary g Hartz-Mus rave, described to the committee the process staff used to compile the response. After reviewing the committee' s report, she explained that staff p addressed the important issues listed by the committee that the Librarycan address. Ms . Hartz-Musgrave asked if there were any other needs the committee would want the Library to look at . Tom Keiran, Committee Member, asked if the Oro Valley Library get could involved with the Tucson-Pima Public Library bookmobile, and Ms . Hartz-Musgrave stated that it was a possibility. Ihor Kunasz, Coituuittee Member, stated that he did not feel it is Ys the Library' s within this particular period of time to job provide vehicles when we are trying to get the Library operating. These are all ancillary activities that fall within the 5 year plan, or even the 10 year plan. • There should be two lists going, Tom Keiran, Committee Member, responded; one for immediate needs, and one for long range goals . Distributingto the committee a concept floor plan for the completion of the Library, Ms . Hartz-Musgrave, explained that he knew that only15, 000 the floor plan was developed before they sq. f t . of the area would be finished. AinsleyReeder, Committee Member, feels very strongly that a coffee shop that serves cold food is needed as part of the Commons . It would go a long way to draw people in to the Library, Ms . Reeder said. Music & Art is a category that is not listed, Tom Keiran, Committee Member, stated. He explained that where he used to work, local artists would donate items that patrons could check out for a month or purchase if they wanted, with the proceeds �, being donated to the Friends. 6 Bonnie Campbell, commented that the Commons category could encompass music programs and art exhibits, along with programs . Mary Hag rtz-Mus rave stated that after looking at the community statement about encouraging educational, recreational, and historical development, as well as preservation, staff decided to combine local, cultural, and historical awareness . • February 1, 2003 Planning for Results 8 Responding to an inquiry from Tom Keiran, Committee Meer, P g about the Commons area, Ms . Hartz-Musgrave explained the category Commons goes hand-in-hand with the meaning of physical space and initiation of cultural events . Tom Keiran, Committee Member, inquired if the completion of the Library would provide enough space. Ms . Hartz-Musgrave replied that it would with the human resources available at this time. Ainsley Reeder, Committee Member, along with Mary Hartz- Musgrave, clarified a question from Tom Keiran, Committee Member, regarding other Town facilities for meetings . They stated that at times, the other meeting rooms are inaccessible, or their meetings get bumped. Other meeting rooms in the area, i .e. churches, charge a fee for the use of a meeting room. The committee concurred with a proposal suggested by Committee Member, Alistair Innes, that the Oro Valley community, along with the Friends of the Oro Valley Public Library, could within 3-4 years, raise half the money needed for the interior completion of the Library, probably around $300, 000 to $400, 000 . Mr. Innes stated the Friends of the Oro Valley Public Library will shortly be taking this proposal to Town Council . Bonnie Campbell, Facilitator, stated the committee should not be concerned about where the money for the completion of the library comes from, but should define what the community wants from this library and what the community thinks the library should do to make their lives more fulfilling. Reassuring the concerns expressed by the committee, Mary Hartz- Musgrave, and Bonnie Campbell, stated that the Library, the Town, and the Friends of the Oro Valley Library, would be actively looking for funding resources . Thor Xunasz, Committee Member, stated he felt the completion of the Library would allow an opportunity to provide a larger quieter area within the Library, and a separate area where discussions and children' s programs could be conducted. Mary Hartz-Musgrave inquired if the younger members on the committee had any responses to what had been discussed at the meeting so far. The responses from the younger committee members are as follows : • Phil Provencio: Stated that since he began working at the Library, he has noticed that people his age do tend to be a Planningfor Results 9 February 1, 2003 little rowdy, and incorporating that aspect in the new area would be a good idea. • Joanna Burke: Stated that kids are sent off to the Library after school 1 to do their homework and it can get really noisy. Their own area is a good idea. • Frankie Vidal : Commented that kids go out on the patio and try to do their homework, then other kids come out and everyone starts talking. Meeting Adjourned for Lunch: 12 : 25 p .m. Meeting Resumed: 1 : 29 p.m. Mary Hartz-Musgrave, shared with the committee that she, along with staff, had manyformal and informal meetings . From these meetings, several common themes between staff and the committee were noted as follows : • The interest in the history of the area. • The love and passion for wanting to honor, celebrate and bring in Local Authors. • Providing biking, hiking, and Town maps . • Working together,ether, class projects, tutoring, or homeowners associations . Need `goof-off' time. • 'Ongoing' programs . People leaving and still talking after P the programs are over. • People need to feel important . People come in and feel they have something to contribute. • Staff' s continuing education. Ms . Hartz-Musgrave rave noted that many of these items the Library addresses duringits hours of operation on a regular basis . General Information is already being provided through the Information Desk and with the reference materials . The Library provides Current Topics & Titles with hot topics, best sellers, fiction, and non-fiction. Stating that staff noted that General Information and Current Topics & Titles was the committee' s top two priorities, and since the libraryalready provides those services, Ms . Hartz- Musgrave stated that staff then said, "We haven' t made use of gy all our energy. What else can we do? We want to do more than this" . Commons, Cultural Awareness, and Lifelong Learning, are for all ages Ms . Hartz-Musgrave commented. February 1, 2003 Planning for Results 10 Bonniep Campbell, stated that Cultural Awareness includes the diversitywithin the community, doing whatever the Library can do to promote understanding across ethnic and cultural lines . Cultural Awareness also implies literature, music, and art appreciation. r staff, duringtheir discussions, determined that Local Library Authors could also be found in other categories like Cultural Awareness . Local Authors help us with our Cultural Awareness to understand who we are, similar to historical awareness . Having determined that Youth Services and Local Authors could be found in several different categories, staff crossed those two categories from the list . Ainsley Reeder, Committee Member, asked what the Library could preserve that the Town Clerk is not required to maintain by State law. Ms . Hartz-Musgrave stated the Library could preserve other historical documents like maps, the Naranaja Town Site Master Plan, or the General Plan. Nancy Kiraly, Committee Member, commented another way to preserve historyis by interviewing the people who are still alive, the husbands, wives, or ancestors of the people who settled in this area. Tom Keiran, Committee Member, inquired if there would be enough space in the library for all that information, and Mary Hartz- rave Mus responded that there are alternatives to the Library Hartz- Musgrave, for storing the documentation. Ms . Hartz-Musgrave stated that Formal Education is important and the Library addresses this issue by helping the teachers . Lifelong Learning is a process that individual people can pursue themselves . Bonnie Campbell, Facilitator, announced that at the end of the day, the committee will give the Library the priorities that they are to work with. The Library will then take the committee' sP riorities and develop a draft of a strategic plan. They will set goals, assign objectives to those goals, and put together activity steps for each of those goals . At the next meeting, the Library will bring the draft of the strategic plan back to the committee, specifics will be discussed and a final draft will be developed. Planningfor Results 11 February 1, 2003 ll the priorities, Ms . Campbell distributed six Having listed a stickers to each committee member and directed them to place priorities on the that they, as citizens of the community, have the most interest in. Ms . Campbell reviewed the categories with the committee, and the following was determined, • General Information applies to all ages . • P Current Topics & Titles applies to all ages . This applies to children, teens, and adult books as well as issues children, teens, and adults are interested in. already Since the Libraryis performing these two functions, it was decided to remove these categories from the list . • Local Authors & Literature applies to writing for all ages. • Outreach Services to Community is services delivered outside the walls of the present facility, i .e. , bookmobile, homebound delivery, smaller branch facilities . • Business & Career is self-explanatory. • Lifelong Learning is for babies thru seniors, and is outside the formal education process, i .e. self-learning without teachers, self-improvement . • Local History has already been established. • Genealogy has already been established. • Commons is libraryprogramming for all ages, a public forum to share ideas, and space for it to take place in. a concern expressed by Tom Keiran, Committee Member, Clarifying ardin reg g Mary meeting room being free to organizations, Hartz-Musgrave, replied that the Library runs on public money, the meeting room was paid aid for out of public funds, and therefore all meetings must be free and open to the public. David Alzner, Committee Member, stated the purpose of a Library is toP rovide services, space, and opportunity to everyone regardless of their beliefs . Ihor Kunasz, Committee Member, agreed that a Library should provide services as well as space. Bonnie Campbell, explained that in the Library field, "Great Good Place" means a place where people can congregate for whatever reason. It could be to consult resources, to do something for pleasure, or to sit and debate issues . February 1, 2003 Planning for Results 12 Shirley Hall, Committee Member, commented that the Library Staff thinks of the Commons area primarily as a place for Library programming, not for public organizations to use. She explained that there are currently six adult book discussions being conducted, four children' s Storytimes weekly, and many special programs being held, such as calligraphy. In addition to the meeting room, Mary Hartz-Musgrave, Managing Librarian, explained other areas of the Library are used to conduct programs . The Commons area is more than just a room. Using a book fair where people would have booths for example, Randy Garsee, Committee Member, inquired if there was a way to charge people a fee, and Ms . Hartz-Musgrave replied 'yes' there was a way. Ms . Campbell then continued the review of the categories in preparation for voting. • Consumer Information has already been established. • Cultural Awareness is 1) art, literature, and music appreciation, and 2) diversity in community. • Literature Awareness : The appreciation of the value of quality reading • Basic Literacy the 3 R' s, English as a 2n1 language. • Transportation Services to the Library, having a vehicle that goes out and brings people to the Library i .e. , hospitals . • Community Referral creating a community database. • Formal Learning Support working with the local schools to provide materials, services, and programs that support what is going on in the schools . Networking with the teachers . • Information Literacy teaching customers how to find information in the Library. • Government Information store and provide government documents . Tom Keiran, Committee Member, inquired if the University of Arizona is still a depository for government documents, and Karen Thayer, Committee Member, stated it is not, but Tucson- Pima Public Library is . Ihor Kunasz, Committee Member, inquired about what government information is now being provided at the Library, and Ms . Hartz- Musgrave responded that basic consumer and government information is provided. February 1, 2003 Planning for Results 13 After a discussion amongthe committee members, the following categories were eliminated from the priority list . • General Information • Current Topics & Titles • Literature Awareness • Music & Art Awareness • Information Literacy • Government Information Responding to an inquiry from Ihor Kunasz, Committee Member, � Y about t the area that Local Authors would be from, Randy Garsee, Committee Member, said in order to have a wider range of accessibilityto authors, it should be regional, not just Oro Valley. Campbell, dispersed six dots to the committee members BonnieP . in the committee could place from one to all six dots on stating top categories they were interested in. The t p priorities chosen by the committee are as follows : Priority Vote Cultural Awareness 13 Commons 13 Local Authors 12 Lifelong Learning 10 Local History 9 Formal Learning Support 8 Bonnie Campbell,bell stated that since they are already being done, the Librarystaff will now need to develop some activities to keep General Information and Current Topics & Titles going. Staff will need to develop a plan for Cultural Awareness, Commons, Regional Authors, Lifelong Learning, Local History, and Formal Learning Support . A question was raised byTom Keiran, Committee Member, about the committee beingable to give specific ideas on the different ies ; Ms . Campbell stated the Library will be presenting a -p�ior�t p plan of a at the next meeting. The committee will be able to add their ideas to that draft . Responding a question to from Joanna Burke, Committee Member, about the next meeting, Bonnie Campbell, stated that the committee will look at the draft of the strategic plan the February 1, 2003 Planning for Results 14 Library has been developing and discuss it with them. The committee members will state their ideas at that time, and the draft will be finalized. Meeting Adjourned: 2 :42 p.m. Respectfully Submitted, Linda K. Durazzo, Recording Secretary AGENDA ORO VALLEY PUBLIC LIBRARY PLANNING FOR RESULTS MEETING ORO VALLEY PUBLIC LIBRARY MEETING ROOM 1305 W. NARANJA DRIVE SATURDAY, MARCH 1, 2003 CALL TO ORDER: At or after 10:00 a.m. I. Approval of meeting minutes II. Committee and staff review draft of plan ADJOURNMENT The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). p If any pdisability with a needs any type of accommodation, please notify the Oro Valley Town Clerk at 229-4700. 14INUTES PLANNING FOR RESULTS ORO VALLEY PUBLIC LIBRARY SATURDAY, MARCH 1, 2003 ORO VALLEY PUBLIC MEETING ROOM CAL TO ORDER: 10 :10 a.m. PRESENT: Bonnie Campbell, Facilitator Shirley Hall, Committee Member Randy Garsee, Committee Member David Alzner, Committee Member Phil Provencio, Committee Member Joanna Burke, Committee Member Frankie Vidal, Committee Member Martha Briggs, Committee Member Tom Keiran, Committee Member Ainsley Reeder, Committee Member Karen Thayer, Committee Member Alisdair Innes, Committee Member EXCUSED: Ihor Kunanz, Committee Member Nancy Kiraly, Committee Member OTHERS PRESENT: Mary Hartz-Musgrave, Managing Librarian `' Linda Durazzo, Recording Secretary Facilitator, Bonnie Campbell, introduced Julie Huelsbeck stating � she works primarily in the Mohave County Library Collection Development department . Ms. Huelsbeck will be visiting the library and observing the meeting today. Ms . Campbell inquired if anyadditions or corrections needed to be made to the February 1, 2003, Planning for Results Meeting Minutes they had received in their packets by mail . The committee replied that no changes needed to be made. Ms . Campbell introduced Mary Hartz-Musgrave, Managing Librarian, stating that after Ms . Hartz-Musgrave made her comments, the committee would review the plan draft page by page. Ms . `Hartz-Musg rave noted that Committee 'Member Nancy Kiraly is not only a volunteer at the library, but also representas a homeowners' association. March 1,2003 Planning for Results 2 Since the committee members are volunteers, Ms . Hartz-Musgrave said the bookmarks in the blue folders in front of each of them are a gift from the library as a way of saying thank-you for all their hard work and dedication. Ms. Hartz-Musgrave commented that during the last portion of the process, staff noticed that there was a common thread between the library staff, the community, and Tucson-Pima Public Library. Stating there would be only one item on the agenda today, Bonnie Campbell, Facilitator, directed the committee' s attention to the draft, stating they would review the draft plan one page at a time until they were through the document not i ng any suggestions, questions, changes, or corrections . At the end of gg , the day, the committee' s input will be complete and any changes will be indicated in the draft plan that will go to the Town Council . Starting with Page One, Ms . Campbell inquired if any committee member had any comments, suggestions, or questions . The committee indicated no changes to page one. Referring to Page Two, Ms. Hartz-Musgrave stated that this is the first time the committee has seen a draft of the Library' s Mission Statement and asked if the committee was comfortable with the statement . Since the library is a division of the Town, she would like to use it in the budget statement, stating the comm.t t ee had approved it . Tom Keiran, Committee Member, suggested the statement be expanded and instead of saying "entire community", state "Oro Valley and the surrounding communities" since patrons come from the regional area and not just Oro Valley. Ms. Hartz-Musgrave concurred as did the other committee members . Responding to a suggestion by Mr. Keiran, Ms . Hartz-Musgrave and the committeemembers agreed the Mission Statement should state ='the Oro Valley Public Library, an affiliate of the Tucson-Pima Public Library". Ms. Campbell inquired if the committee had any questions, suggestions, or comments about Page Three. Planningfor Results 3 March�, 2003 Answering a question from Mr. Keiran, Ms . Hartz-Musgrave said the Service Priorities are written in the order of priority determined by the committee' s vote. The committee had no changes for Page Three. The committee had no changes for Page Four. The committee had no changes for Page Five. Under General Information and Current Topics and Titles Service Response, Committee Member David Alzner inquired if Objective 5 esp , on Page Six, "Each year, library users will receive needed or g • desired information in a timely manner 95% of the time" is a realisticgoal.oal. Stating he had previously worked in the U of A of the reference library where if they answered questions75% time they were doing really well, he questioned if 95% of the time could be achieved. Committee Member, Randy Garsee, inquired if the type of questions would differ between what the U of A receives and what the Oro Valley Library receives . Mr. Garsee stated he thought the U of A questions would be more academic, while Oro Valley' s would be more general. Mr. Alzner agreed that at the U of A the questions were very academic, but since the librarians receive very random questions and may not always be able to find the answer, 95% could be a very lofty goal. Tom Sommer, Youth Services Librarian, responded by saying the librarians want to achieve the 95% goal or, if that' s not possible, at least come very close. If a librarian cannot find the answer, then part of the 95% will be to turn it over to another department that can answer the question. Library Associate, Cat Strong, noted that if the patron has to be referred to the Information Line, it is not as good as an answer, but we are still serving the patron. Alisdair Innes, Committee Member, commented that anytime you can show the library as being absolutely close, you are doing somethingfor your community. Even though on occasion it may o � like aplace you not make the 95 0, 95 o certainly looks and feels want to go. March 1,2003 Planning for Results 4 r- k Committee Member, Martha Briggs, commented that it could be reviewed again next year. lbw The committee members agreed to leave Objective 5 at 95% . f errin to the Service Response, Commons, Ainsley Reeder, Referring Committee Member, questioned why there is an activity that states, "Staff will hire a facilitator", during the annual review of the plan. g Mary Hartz-Musgrave, Managing Librarian, stated that a neutral � outside facilitator is needed to guide the process, give reality checks, and help keep the process on track. The library will hold focus groups and other meetings throughout the year without 16 hiring a facilitator. Ms. Campbell stated the library did not have to pay for the facilitator this time. In addition, an outside facilitator can be =he lp f u li f a meeting becomes hostile by having the group' s anger focused on the facilitator and not on the Managing +� g Librarian. The committee concurred with a suggestion made by Martha Briggs, Qommittcc Member, that the activity be changed to read "Staff may hire a facilitator". p Alisdair Innes, Committee Member questioned why on Page Seven, Objective 2 states "By 2008, the library' s entire 25, 000 square feet and additional parking will be completed and renovated to hold library programs and to create additional meeting spaces." Mr. Innes stated that he feels confident the build out on the additional 10, 000 square foot area can be completed within a 3 year period of time. Committee Member, Ainsley Reeder, stated that because of the financial status of the Town at this time, next year the Town is not increasing its operating expenses at all, and no capital improvements for the Town have been recommended. If the Town � p has one more bad year, then there would be a recovery year, which means it would be year 3 before construction could get started and that would only give us 2 years to complete the project . Mr. Innes replied to Ms . Reeder' s remarks by stating that that is hypothesis h othesis of the Town and is a very different thing from what the Friends of the Oro Valley Public Library are hoping to do. p March 1, 2003 403 Planning for Results 5 Martha Briggs, Committee Member, commented that it depends on gg � what we want to achieve and it can be done if we want it to be. *Mana in librarian, Mary Bartz-Musgrave, asked what year the *Managing � � Additional committee would be comfortable with. comments by the committee are as follows : Mr. Innes stated that 3 years is a very realistic number. Committee Member Shirley Hall asked if they know how long it would take to complete the building without the shelves or furniture after the money has been raised. Mr. Innes replied that information on Phase One is what they are waiting to received that information from the architects. Facilitator, Bonnie Campbell, recommended that the committee could start with 2005 or 2006 and if it seemed that that was not goingto be accomplished within that period, then during the next plan review, the committee could always move it back a year if need be. Conversely, if the project moved forward more rapidly, the completion year can move forward. Ms . Hartz-Musgrave stated that staff anticipated this portion of the objective having to be revised. Ms . Briggs stated her feeling is to say 2006 because if the date is 2008 or 2010, the project would not be completed before then. She would rather revisit the issue and say they missed the goal by 6 months instead of saying they could do it sooner, but we will budget it out until 2010 . Randy Garsee, Committee Member, commented that it is human nature ifY ou have a deadline you generally try to meet it . MOTION: Committee Member, Tom Keiran, MOVED to change the date to 2006 . Committee Member, Martha Briggs, seconded the motion. Committee Member, Ainsley Reeder, cautioned the committee that she has seen circumstances in the Town where there have been things in a Plan where the Council did not feel they could totally commit to. When the Town has a Plan from a group, they can do two things, 1) they can approve the Plan or, 2) they can accept the Plan. If there are things that are disconcerting to the Council in the Plan, they may accept the Plan, but they will not approve the Plan. It is a different status to have your Plan accepted rather than approved. The committee wants their Plan approved. March 1, 2003 Planning for Results 6 Committee Member, Mr. Innes, stated that the building is already completed. What they would be doing is laying down carpet, putting in a drop ceiling, putting in drywall, and putting in electric outlets and an air conditioning unit . Realistically, the amount of time to do this is months, not years . It is a matter of fund raising, not the actual work involved. They would not be putting any walls up, not putting any book shelves up, they= would just be doing the carpet, ceiling, drywall, and air conditioning. Phil Provencio, Committee Member, said he felt 2006 may be pushing it a little too much with the funding raising and all, -and 200-8 may not be pushing it enough, but he would be happy with 2007 . Ms. Thayer commented that not just the building is mentioned in the objective, but also additional parking and completing the 4/6 r-enovat ion. According to the floor plan the committee had seen previously, the library will need internal walls, shelves, lighting, and furniture. While part of the project may be easily done in a couple of years, the whole thing will take longer and require a commitment for additional funding from the Town. Maybe the objective could say to complete the build-out by 2006 and finish the renovation by 2008 . Replying to an inquiry from Mary Hartz-Musgrave if two separate objectives were needed, Ms. Thayer responded that it could be accomplished by stating two separate activities. One activity can say the fund raising will be accomplished by 2006, and the renovation will be completed by 2008 . The library does not have the money for the furnishings, the shelving, or the lighting. Part of the objective would be to find the additional funding, or gettingthe money from the Town. • Mr. Keiran expressed that after hearing the comments by the committee, he would be agreeable to changing it to 2007, or having it broken down to the two activities that were stated earlier. alb Responding to an inquiry from Ms. Campbell, Mr. Keiran stated 6 that he would agree to an amendment on his Motion to either change the date to 2007, or he would be open to withdrawing it, or itemizing it . I Planningfor Results 7 March �, 2003 MOTION: Committee Member, Martha Briggs, MOVED to amend the Motion that the Objective state to be completed by 2008 with the two-step process . The committee responded that Mr. Keiran was correct in his Phase One will be the it will be stated that understanding that _ completion of thesquare 10, 000 are feet by 2006, and the entire renovation will be completed by 2008 . MOTION: Mr. Keiran agreed to amend his motion to reflect the changes and Ms . Briggs s SECONDED the motion. Motion UNANIMOUSLY carried. • to from Ms . Thayer regarding Objective 3 Responding �an • 50%, Ms . Hartz-Musgrave stated they about increasing programsby people added that to let eo le know that within the next 5 years, if would have to add more more hours, the library they wantedprobably be staff . With the current economic situation, it will p Y closer to 200S before the library can achieve the timeline. suggested that separate objectives be written. One Ms. Thayer P objective could be written saying in the next five years the hours will increase bya certain percentage, and the other objec t ive would address the programs, describing what type of programs . id that sometimes it helps if you specifically Mr.. Keiran said state what the intent is. For example, increase programs by 50%, intent the ient is- to . Mr. Keiran stated that there is a certain amount of ambiguity as it was currently stated. Ms . Thayer said she would like to see an objective that just Under that objective, it should state the addresses the hours . plan on how tothe- increase hours and how to accomplish that objective. Ms . Briggs commented that she thinks longer hours with the exact same services thatare provided rovided now is a service by itself and as much a service as anything else the library does . programs from hours and decided to If the committeeseparate g staff, Mr. Keiran said he thought Programs would be appropriate p under Commons, but expressed his concern that the increase in hours and staff would become a bullet under activities and should be stated more prominently. March 1,2003 Planning for Results 8 Responding ndin to Mr. Keiran' s concerns, Ms . Hartz- Ius-graVe stated that staff and hours are both needed to operate the Commons. may Programsbe stated under Commons as well as restating it g under anotherg oal because that objective could fit more than one goal . After a show of hands and a split decision by the committee, it was determined that Mary Hartz-Musgrave, Managing Librarian, would determine if separate objectives would be written regarding programs and hours under the Commons Service Response_ � -g On Page Eight, Objective 4, Committee Member Tom Keiran g -. questioned whether there is a need for a coffee shop. Ms Hall: l l re- l ied that in a survey that was conducted last. month, P it was noted by the public that a soda machine, coffee shop, or bookstore atmosphere would be nice to have. The coffee shopwill be taken care of by the Friends of the Oro Valley Library.ibrar-y Mr. Innes stated. Right now the Friends. volunteers are concentrating their efforts on helping to complete the 10, 000 square foot area. Once the library is finished and the Friends have a larger volunteer membership to draw upon, the librarywill be able to have a coffee shop which will be taken care of by the Friends. Mr. Innes responded to an inquiry from Ms. Briggs on a time table by stating that a 5 year time frame is realistic, but Mr. Innes cautioned that it would not happen until the Friends membership P .ncreased to around 500 to 600 in order to have enough members to maintain the coffee shop, 100% of the profits will benefit the library. Realizing there is no room for a coffee shop at this time, Ms . Hail commented that the objective could state, after the library is completed and the Friends have their own area. Ms. Hartz-Musgrave addressed a question from Mr. Keiran regarding i f there is a designated area for a coffee shop, by g g 1 f would be used. replying that yes the kitchenette and patio 0 The committee agreed that the objective will indicate that this would be a Friends operation, that it will be tended to as they can after the completion of the 10, 000 square foot area, and the 2008 date be retained. There were no questions or changes regarding Page Nine. March 1, 2003 Planning for Results 9 Addressing the Service Response, Local Regional Authors, on Page Ten, Committee Member Randy Garsee commented that the purpose behind the Service Response was for the library to fill a void resultingfrom independent bookstores closing and for it to be a p win-win situation. Concerning Objective 1, the fifth bullet point under Activities that reads, "Solicit donations from the local authors", Mr. Garsee said was to be in coordination with an annual book fair where the authors would donate a certain percentage of their book sales to the library. The original purpose was to have both sides benefit : exposure for the local authors, and proceeds towards the completion of the library. Mr. Garsee stated he did not see the phrase book fair or festival written in the objective. Ms . Hartz-Musgrave explained that this particular objective was written to make sure that local authors are in our collection and publicized. Agreeing- with Mr. Garsee, Ms . Hartz-Musgrave stated the bullet should be rewritten to indicate whether "donations" refers to proceeds from selling their books, or other donation possibilities . Ms . Hall concurred that it should to be rewritten to be more g specific and ave the example, "encourage local authors to p donate a copy of their book to the library". Instead of waiting until 2008 to have a book fair, Tom Keiran inquired if it would be feasible to state 2006 or 2005 . After a discussion between staff and committee members, there was a majority vote from the committee to have the objective read 2004 . Responding to an inquiry from Ms . Campbell, Mr. Garsee stated P g that he was comfortable with Objective 3 answering his concerns about book fairs. The committee agreed with a recommendation made by Ms. Hartz- Musgrave to state 'every year the library makes sure that authors are represented" . Committee Members Randy Garsee and Martha Briggs volunteered to assist the library with the book fair. Ns. Campbell asked if the committee had any comments regarding Service Response Lifelong Learning on Pages Eleven and Twelve. March 1, 2003 Planning for Results 10 Responding to a concern about Objective 1 expressed by Committee Member, Karen Thayer, staff agreed to restate the objective so that it is written to be important to the customer. Tom Keiran, Committee Member, inquired if the activities that were repetitious throughout the plan could be brought out and stated in an opening paragraph. Managing Librarian, Mary Hartz-Musgrave, responded to Mr. Keiran g g explaining the plan was written following a process created by P g the State. The committee had no further changes, suggestions, or comments s on Pages Eleven and Twelve. Committee Member, Ainsley Reeder, questioned the meaning of the term semi-professional in Objective 5, on Page Thirteen. Librarian Jane Peterson explained that people cannot just come in off the streets and start shelving books. There is a program currently in place where a retired librarian, who volunteers at the library, trains the new volunteers by using an on-line tutorial on the Dewey decimal system. Then the volunteers are tested to see what they have absorbed. The term "semi- professional" implies that the volunteers are not completely untrained; they at least know and understand the concept of the Dewey Decimal System. Ms. Hartz-Musgrave suggested "by 2008, we train library volunteers who are contributing more to the library". Ms. Hartz-Musgrave asked if saying `every year' would be more appropriate to M r. Kei r a n' s inquiry, if we are_ doing it already, whydo we have to say by 2008? When this plan is reviewed next year, it might be nice to say we are doing this already. Ms. Peterson suggested 'each year they will contribute more in a more professional manner' . Explaining that volunteers go past just shelving books and start to contribute more to the library, Ms. Hartz-Musgrave asked if 'Each year train library volunteers who are contributing more to the library' , would be better wording. Guest Julie Huelsbeck suggested making "library volunteers will contribute more and more to the library" as the objective, leave Planningfor Results 11 March 1, 2003 off semi-professional, and state they will be well trained in the activities that they do. Facilitator Bonnie Campbell noted this objective appeared to be a check and balance on if library administration was sufficiently appropriately and a ropriately working with the volunteers on an ongoing basis . It is a double check for them, a reminder that thistheymust do. On the other hand, the conflict is something arose over the term semi-professional; customers do not always react positively on the terminology that is used in the library field. qu Mr. Keiran inquired if having an activity that stated `having increasedresponsibility under the direct supervision of a - p Y librarian' wouldhelpful .be hel ful . Ms . Hartz-Musgrave said that it would and if it made sense to the committee, it would make sense to the library. The committee agreed to have Managing Librarian, Mary Hartz- Musgrave, art z- g Mus rave, along with staff, work on the wording. The committee had no changes for Page Fourteen. Regarding ardin - Service Response Local History on Page Fifteen, Msg Hartz-Musgrave responded to Mr. Keiran' s inquiry about dedicating space s ace for displays, by stating that if you have a display you had better have the space. fir. Keiran said he did not see where having an area designated for the collection was mentioned in the plan, there appeared to be room ford displays, but not the collection. Could a specific area be dedicated for the collection? In addition, this appears place be the only in the plan where hiring someone is mentioned spec if icall yY for an objective. Mr. Keiran inquired if we have to have increased staff in order to meet this objective? Ms . Hartz-Musgrave stated in order have a local history room dedicated to the collection, the library will have to hire a professional archivist or a librarian who has archivist certification. Ms . Hartz-Musgrave rtzMus rave concurred with Mr. Keiran' s suggestion that since the objective is conditional on increasing staff, funding, and the completion of the 10, 000 square foot area, perhaps it Y would be better to sa , 'the plan will be in place by 2008' . March 1, 2003 Planning for Results 12 Mr. Keiran inquired if someone should be hired for grant writing, and Ms. Hartz-Musgrave stated that most archivist have to write grants in order to get paid. Addressing Mr. Keiran' s concern about the activity being an action instead of aplan, Ms . Hartz-Musgrave suggested the first _ activity, which is also part of the objective, state 'the Oro Valley Public Library will write a plan to house". Ms . Campbell stated that Objective 2 does say, "will house a p �� may collection", and with a small collection you no t require an archivist . On Page. Sixteen and Seventeen, Service Response Formal Education Page Support, Objectives 1 and 2, Ms . Hartz-Musgrave asked Library .1�P � J Associate Cheryl Rossi to clarify the activity referring to focusrou s . Does the Youth Services Department anticipate the g P number of focus groups increasing, and how do they envision being able to =do- this? Ms . Rossi responded that having a captive audience and inviting focusrou s in to the library would be the most beneficial. g P Anotherossibility would be to visit other facilities and meet p -with staff . This would have to be made a top priority. Answering a question from Ms . Hartz-Musgrave, Committee Member David Alzner replied that he has already participated in focus groups, would be willing to do so again in the future, and has -encouraged his colleagues to participate. The committee had no changes for Page Eighteen. Ms . Campbell asked if any of the committee members had final -st,ateme:nts to make. Mr. Keiran said he could tell that a lot of work went in to the plan and he appreciated all the work that staff had done. Remarking that previously the committee discussed the possibility of having a paragraph that stated the items that are repeated throughout the plan, Mr. Keiran questioned if it would P be appropriate to place that paragraph between the Library Values and the Library Service Priorities. Mr. Keiran stated that he is concerned that some of the issues that he is most concerned about will end up being a bullet within a long list of bullets . March 1, 2003 Planning for Results 13 Mr. Keiran believes that everyone agrees that the main objective is tog et the 10, 000 square foot area completed and wondered if the committee should make a statement stating this is what the committee would like to see the actions of the objectives go. Ms. Hartz-Musgrave said she has to write an Executive Summary and if the committee wanted to make a specific statement in the form of a motion, it will be added to the report . Ms . Campbell said it will show up in the text of the plan itself, but would also be in the minutes of today' s meeting that that was an important concern of the committee. According to Mr. Innes, the library reported that in January there were 56, 179 transactions which makes it is the 7th largest out of 24 in circulation in Pima County. In January there were 57 programs offered with 1, 455 attendees. Mr. Keiran reiterated that he would like to see at the very beginning of the plan the three priorities that he thinks are the most overriding: the expansion needs to be completed in order to meet the present and immediate needs of the library, the hours of operation needs to be increased, and someone needs to be hired to write grants . Clarifying a question from Ms . Reeder about the shortage of money to hire a grant writer, Ms . Hartz-Musgrave said grant writing would be taken on by the library staff as part of their responsibilities . Mr. Keiran commented that it might be good to have a statement at the beginning of the plan saying that this plan is really conditional on the expansion of the library. In addition, a paragraph explaining the relationship between the Oro Valley Public Library, Tucson-Pima Public Library, and the Friends of the Oro Valley Library could be beneficial . Ms . Campbell suggested adding a paragraph in the Executive Summary that details the library' s relationship to the Friends of the Oro Valley Library and the affiliation to Tucson-Pima Public Library. Before going into the Goals and Objectives and Activities, make it very clear that in order to perform this plan or reach the Goals, Objectives and Activities, the completion of the 10, 000 square foot area is critical . Mr. Innes stated that ultimately the five council members are stuck with the whole load. Mr. Innes agreed with Mr. Keiran but March 1, 2003 Planning for Results 14 cautioned they should be gentle, say 'yes' we would love to complete the library, hopefully we are going to be able to raise grants to help ourselves, the Friends of the Oro Valley Public Library are going to dig deep and find sponsors, and between all of the above we can then complete the library. The committee stated they were comfortable with that approach. Ms. Hartz-Musgrave stated that she really appreciated everyone' s input and the committee thinking outside the box. All the comments will be noted when she writes the Executive Summary and the library will work with keeping relationships healthy with the various organizations mentioned and finding creative ways to the things that need to be done. If any committee member would like to see a draft of the minutes or Executive Summary, Ms. Hartz-Musgrave said they should contact Linda Durazzo. Facilitator Bonnie Campbell thanked the committee and commended them on coming up with a very effective plan for the future of the library. Meeting Adjourned at 11:56 Respectfully Submitted, Linda Durazzo, Recording Secretary Library Response to Committee Report of 1/11/03 1/23/03 Library staff performed their own SWOT analysis on the library on January 16 and 221. At regularly scheduled staff meetingon Thursday, January 23, 2003, staff reviewed the their reg y Planning Committee's community value statement and SWOT analysis of the community. Staff came up with the following needs that library services can address. 1. The Town needs to complete the 10,000 square feet of unfinished library space with a little help from"Friends"to address the following problems: a. Overcrowding b. Noise c. Ability programs rams to ro used bya computer lab,teens, children,and adults d. Reconfiguration of space to optimize the area e. Space allows for the congregation and interaction of citizens f. Wire the building for advanced technologies 2. Provide ap lace to study,to meet educational goals of the community,and compliment the current educational systems 3. Used a repository for all Town documents and information 4. Provide historic and cultural preservation of Town and area 5. Educate patrons about the Town's culture,history,and environment 6. Provide maps of Town,hiking trails, biking trails,etc. 7. Provide resources and information about the Town of Oro Valley, unincorporated areas around the Town of Oro Valley, City of Tucson, Pima County,and Southern Arizona 8. Support the development of the Naranja Town Site 9. Services grow as population grows 10. Provide space and a forum for public discussion 11. Provide space and programs dealing with Local Authors & Literature Staff then discussed the Library Service Responses. The following is our observations and recommendations. 1. Staff needs to discuss the interpretations of the responses definitions and relate each to Oro Valley. 2. Staff and Committee shared"General Information"as a top priority. 3. Staff determined that we already meet"General Information"and"Current Topics and Titles." The Town and Pima County are commited to provide Library services through TPPL. As one staff put it,"we would not have our doors open if we were not alread doi this. The library would be out of business if we did not do this." Y � [Staff chose to eliminate the two responses from the final prioritization.] 4. Staff compared the responses to the needs and revoted. 1 See"Staff Meeting Notes of SWOT Analysis of Library" 011. Res onse to Committee Report of 1/11/03 Library p Planning OM 1/23/03 ..► Pa Service Top 6 Needs it meets2 Top 3 Comments Vote Vote Basic Literacy 1 2, 5 Business & Career Information 0 Children 6( Youth Services3 5 1, 2, 5, 10, 11 0 Commons 7 All 7 Most encompassing Community Referral 0 Consumer Information 0 Cultural Awareness 4 3, 4, 5, 7, 8 Include Local Authors 4 Current Topics&Titles X. A l l GIVEN [no voting] 41,.. Formal Learning support 6 2, 3,4, 5, 6,9, 3 10, 11 General Information X All GIVEN [no voting] OW Government Information 5 1, 3, 4, 5,6, 7, 8 2 Information Literacy 3 Lifelong Learning 6 All 5 Local Authors5 X All GIVEN [no voting] Local History Genealogy& 5 3, 4, 5, 7, 8 4 Include Local Authors6 Outreach Services' 0 The library assumes we provide General Information and Current Topics & Titles as traditional services. If we are to be more than a place to get a book,then we recommend the following. Our top priority r i or i is Commons whereby we provide a space for the interchange and sharing of ideas; we create a9 9 atherin place for people to meet, hold programs,and share information. Otherp riorities are Lifelong Learning and Local Cultural and Historical Awareness. Other threep riorities that we will consider are Children & Youth Services,Government Information,and Formal Learning Support. 2 The number relates to the goat mentioned above. 3 Staff created response 4 See above about library assumptions 5 Committee created response 6 We created a new response called"Local Cultural and Historical Awareness" out of Cultural Awareness and Local History &Genealogy Committee created response Staff Meeting Notes of SWOT Analysis of Library done 1/16/03&1/22/03 Library Strengths Library Weaknesses ip, Enthusiasm of staff and patrons, t • Our newness, Dedicated. caring staff & volunteers, • TPPL servers, • Sense of community, • TPPL- they are old - we are new, • Location- serving a need of the area, • Always something more to learn, • y (TPPL helmonetar us helps resource), • Restrictions (monetary and policy) • The number of volunteers, • Inefficiency from newness, • New, beautiful collection, • Challenge of getting programs • Building - uncompleted started &publicized, P • Involvement of children and teens, • Building glitches, • 10,0 sq. semi-ready 00 ft. to go, • Building is too small/feel crammed, • The professionalism of staff and • Need more storage room, Town, • Confusion in staff, re: collection • The individual strengths &expertise (location constantly shifting), 9 of staff (full &part time, • Over-enthusiasm(especially • The team work, High customer volunteers), service standards, • Too much to do in too little space/no • Public art, room to congregate, • Even though we are affiliated with • Not being able to provide all we want TPPL, we have the freedom to do our to patrons, own thing, • Parking- for handicapped and • Acceptance and encouragement of general; thep ublic, • Under utilization of patio, • Flexibility of staff, • Still trying to find out what • Wealth of programs, community wants, • Newness and freshness of each day, • Still trying to educate community on • Having potential, what we can do for them, • Value p ublic places on education, • Need more fulltime staff-training • Havingall area schools' support, issues for part time customer • Sense of humor, staff and public, service reps and pages, • On-going education of staff, • Need more hours of being open, 9 • Director who uses the library • Teen Zone- size and configuration, • Electronic resources, too small • Multitalented staff &volunteers, • Need more Internet access • Great programming &special events, computers, • Active Friends of the Oro Valley • Pharos printer that works, Public Library, •• Lack of TOV staff computers, • Very supportive Town and town printers, scanners,and peripheries. patrons, • 10,000 sq. ft.area needs to be • Unique population: well-educated, completed, . interested in expanding their minds, • Need more meeting room space, • Active community, • Need more bulletin board,public • Beautiful facility, information area, • Self-check machines- 1'one's in • Need more multimedia room Pima County, (teleconferences etc.), Staff Meeting Notes of SWOT Analysis of Library done 1/16/03&1/22/03 • Brand new materials, • Need more areas for quiet study • Sufficient number of online catalogs, (carrels), • Places for patron's to go,secluded • Need more walls, separation, places, identity, • Meeting room's- highly used, • Space inadequate to meet needs of • Room to grow, community, • Centrally located, • Need more classes on how patrons • Ability to house Town materials, can get most from their library, • Art work- learning tree,etc., • Better communication,or • Diverseo ulation of all ages-all partnerships,with local schools, p p g use library, • Outreach to education professionals is • Having the hold shelf- self-serve (new PCC campus,teachers, other machines, libror ions,etc.), •• • TPPL access to databases &print • Need more computers, references, • Need more technology (children's • with TPPL software,etc.), Affiliation , • Meeting place for community, • Need to educate people how to use • Biking,paths lead here. computers &software, • Need more shelving space, • Parking space,especially , handicapped, • Coordinating support for finishing building, • Need to communicate our mission, • Need more partnerships with community, • Pharos, • Xerox. Opportunities for Library Threats to Library • Can define parameters for what we • National economic scene, want to do, . • Town Council/lack of leadership support, • Growth (in service as well as • Shakiness of TPPL, building), • Potential lack of support from • To be more to community-more community, integral part of, • Lack of money-to grow, hire staff, • Move teens &children into larger furnish and maintain space, space, • Critics(even though well-meaning), • Be referral service to other TOV • Potential staffing problems due to agencies (outsourcing), budget constraints, • Togrow with community (services, • Not being able to move into 10,000 sq. collection), ft.area, • Staff to improve with continuing • Town's lack of understanding (re: real education, cost of running library), • Helppreserve historyof TOV, • Patron's lack of understanding (re: being 2 Staff Meeting Notes of SWOT Analysis of Library done 1/16/03&1/22/03 • Document andp rovide local TOV open more,etc.), information, • Lack of resources to get the money we • Providehigh tech services to need, community, • Staff's willingness to listen to • Grow in partnership with area community. schools, • Lack of Money (economy), • Develop partnerships with area • Lack of Support, businesses, , • Breakdown.in Communication(loccl • Developpartnershipwith Pima educators, organizations), Community College (especially • Lack of Planning, Northwest � us CamP , • Lack of resources (people, staff, • Become integral part of Town of Oro volunteers), Valley, - * Lack of Svfficient staff, • Smoother relationship with TPPL as • Lack of organization, we prove ourselves, • No focus or mission, • Tap into strengths of staff, • Lack of objectives, strategies to get • Naranja site- work with TOV,Parks there, andRecreation,PlanningZoning:& • Possible transition to new organization of etc., TPPL, • Be a model for other communities • Rampant development, within Pima County, re: affiliation • Politicians(TC), with TPPL, • Other people wanting our 10,000 sq. ft. • Earn people's respect for integrity& professionalism, • Be a model for other branches of TPPL.Complete 10,000 sq. ft.area, • Continued programming to meet the needs and desires of the community, • Opportunity to build relationships with local organizations, • Opportunity to educate patrons on Town& local community history, environment, • Build relationships with local educators, • Educate patrons on current technology and how it relates to library, • Utilize"future" multimedia room (teleconferencing, remote education), • Distance education, • Expand reference area to include local and community information, • Expand reference area to include more reference of all kinds, 3 Staff Meeting Notes of SWOT Analysis of Library done 1/16/03411/22/03 • Expand reference area for both electronic &print, • Website, • Get computer lab with completion of building, • To highlight award-winning & local authors through displays and programs, • Expand parking lot, • Periodically assess whether library is meeting the needs of patrons, especially the special populations, (blind,wheelchair access), • Attract more volunteers, • Recognize and reward volunteers, • Add more meeting/study rooms, • Have a marketing plan. Library Service Responses Response Vote Basic Literacy 3 Business&Career Information 2 Commons 7 Community Referral 2 Consumer Information 1 Cultural Awareness 1 Current Topics Si Titles 5 Formal Learning Support 8 General Information 1 Government Information 1 Information Literacy 5 Lifelong Learning 5 Local History Si Genealogy 1 Children/Youth Services* 5 *Staff created the libraryservice response, Children/Youth Services,to acknowledge the S ff special community interest in the age group. After the vote was taken,a discussion ensued and the following comments/ideas were made by staff on the various categories: 4 Staff Meeting Notes of SWOT Analysis of Library done 1/16/03&1/22/03 • The Commons category provides the library an environment that allows people to meet and interact,and this seems to be what the community wants. The library's adult and children's programs would fall under this category. • Current Topics &Titles is already provided by TPPL. • In looking over the different service responses,we need to think about what Oro Valley can provide in addition to what TPPL already provides. • Lifelong Learning is a buzz word for the baby boomers. Even if a person can retire early,they still want to learn,or they have to be re-educated for a new skill like using computers.uters. Lifelong Learning also indicates self-directed books like the How-To books, or books used for personal growth. • General Information pertains mainly to the Information Desk. • Community Referral means to refer people to other community agencies. • There are not many illiterate people in Oro Valley for there to be a real need for Basic Literacy at the library.It would be primarily for people for whom English is another language. • Formal Learning Support would mean that we would have information available for home schoolers, or people taking college courses, or students needing books for homework assignments.If we consider this a high priority, we would be encouraging teachers to come in to the library and check out all the books we have on specific subjects, i.e. snakes. By not having Formal Learning Support as a high priority, the library can regulate how many books on a specific subject are checked out. Staff voted on their top three categories from the previously chosen top six categories as follows: Response Vote Commons 7 Current Topics 2 Formal Learning Support 3 General Information 7 Lifelong Learning 5 Children/Youth Services 2 The top three categories selected are the most encompassing categories and are for all age groups. Staff discussed the three categories and expressed their opinions as follows: • The programs for adults/children is one of the most important functions the library provides to the community, • What should our top response to the community be-what does the library do? Are we a Commons where we provide a place where people come and learn; or do we provide all the means necessary for Lifelong Learning where you come in, and we will be sure to answer your questions. 5 Staff Meeting Notes of SWOT Analysis of Library done 1/16/03&1/22/03 If we stretch out the definition on Lifelong Learning; it means we provide you a place to come,talk,and have discord.A place to come and find material or information by using the computer,or a book. It would be for all age groups in the community. • The top three categories chosen will be what the budget is most focused on. The top category will be the basis for the mission statement. • The Commons category is a more 21st century concept of a library.It encompasses the idea of libraries being multi-faceted. • The Commons Service Response defines the need for the expansion of the library most clearly.It shows we need more people and high technology space. • The Lifelong Learning category is almost a given. Libraries have always given people the opportunity to learn. • Computers are used by people to socialize and are a need we need to look at. Staff voted on the number one priority they would like the library's direction to be. The results of the vote are as follows: Category . Vote " Commons 4 General Information 2 111 Lifelong Learning 2 I We distributed copies of the Planning Committee's report to staff to review before the next staff meeting on January 23, 2003. We will discuss the report, identify needs we feel we can address,and revisit our prioorities. I I I I I I 1116 "PLANNING FOR RESULTS88 Committee Members David Alzner Librarian, Canyon del Oro High School Martha Griggs Realtor & former Planning & Zoning Commission member Joanna Burke 7th Grade, Wilson K-8 School Student Council Randy Garsee KOLD 13 News Anchor, Oro Valley resident Shirley Hall Senior Librarian, Oro Valley Public Library Alisdair Innes Retired, Friends of the Oro Valley Public Library Board Member Nancy Kiraly Library Volunteer Tom Keiran Town of Oro Valley, Planning & Zoning, former library cataloger Ihor Kunasz Library Volunteer, Friends of the Oro Valley Public Library Danielle Lujan Freshman, Ironwood Ridge High School Phil Provencio Junior, Ironwood Ridge High School Ainsley Reeder Town of Oro Volley, Parks & Recreation Administrator Karen Thayer Tucson-Pima Public Library representative Frankie Vidal Library Teen Volunteer, 7th Grade, Wilson K-8 School Q c 73 14-17 4-- 0 -,_- L. c c c g O (1) Q,A) O U 41) 70 E el.il: L4 I IP.. 4) th... ,t7i c Ci f a)C dims 0 w 0 0 +. 4- L. L- = c 11) #11 •. . •- ."E:3 •- E E wis > W toV (1) -v 01 W S g: C -I-- C cl z 41.1' +., Q � a L. vi 4... ;,,) Q U v) 6 0 r c sw (.) w kr) )1**6 ....... cj ci... -0 412 -i-li . 'V = C 1%1 Ci 4-- (V 4:: IC =MD .0 ".0 14) N � N C = 'CUcs .c 3 V cc. •am C W ...0 :„E 76 0 ifi Qj > "la Of --0 .0 r (9 a,,, ,,,,,„„ 4. -F- TOP LIBRARY RESPONSES DETERMINED BY THE - PLANNING FOR RESULTS COMMITTEE MEETING GENERAL INFORMATION: A library that offers GENERAL INFORMATION helps meet the need for information and answers to questions on a broad array of topics related to work, school, and personal life. CURRENT TOPICS at TITLES: A library that provides CURRENT TOPICS & TITLES helps to fulfill community residents' appetite for information about popular cultural and social trends and their desire for satisfying recreational experiences. LOCAL AUTHORS at LITERATURE (added 1/11) OUTREACH SERVICES TO COMMUNITY (vehicle) (added 1/11) BUSINESS & CAREER INFORMATION: A library that offers BUSINESS & CAREER INFORMATION service addresses a need for information related to business, careers, work, entrepreneurship, personal finances, and obtaining employment. LIFELONG LEARNING: A library that provides LIFELONG �EARNrNG service helps address the desire for self-directed personal growth and development opportunities. FOCAL HISTORY St GENEALOGY: A library that offers .ocaL HISTORY & GENEALOGY service addresses the desire of :ommunity residents to know and better understand personal or community heritage. COMMONS: A library that provides a COMMONS environment helps address the need of people to meet and interact with others in their community and to participate in public discourse about community issues. CONSUMER INFORMATION: A library that provides CONSUMER INFORMATLON service helps to satisfy the need for information that impacts the ability of community residents to make informed consumer decisions and to help them become more self-sufficient. .CULTURAL AWARENESS: A library that offers CULTURAL AwARENESS service helps satisfy the desire of community residents to gain an understanding of their own cultural heritage and the cultural heritage of others. LIBRARY STAFF RESPONSES TO THE PLANNING FOR RESULTS COMMITTEE The Library Staff determined that GENERAL INFORMATION and CURRENT TOPICS & TITLES were already routinely provided services and would be in the future. Therefore they were not included in the vote for the following TOP 6 LIBRARY SERVICES. Each service was identified as meeting all or most of the needs identified as top priorities by the Planning for Results Committee on 1/11/03 . 1 . Commons 2 . Lifelong Learning 3 . Formal Learning Support - 4 . Government Information - 5 . Children di Youth Services 6 . Cultural Awareness & Local History The Oro Valley Public Library Staff and the Planning for Results Committee Members will discuss these issues in further detail at the February 1 , 2003 meeting. LIBRARY SERVICE PRIORITIES The Planning Committee prioritized the following Library Services Priorities. The first two priorities are basic services that the Oro Valley Public Library will always provide. The next six priorities are areas that the Library should strive to provide. We listed them in priority order. GENERAL INFORMATION: A library that offers GENERAL INFORMATION helps meet the need for information and answers to questions on a broad array of related to work, school, and personal life. CURRENT TOPICS & TITLES: A library that provides CURRENT TOPICS & TITLES helps to fulfill community residents' appetite for information about popular cultural and social trends and their desire for satisfying recreational experiences. 1 . CULTURAL AWARENESS: A library that offers CULTURAL AWARENESS service helps satisfy the desire of community residents to gain an understanding of their own cultural heritage and the cultural heritage of others. 2. LOCAL REGIONAL AUTHORS: (added 1/11/03) A library that provides LOCAL REGIONAL AUTHORS provides materials, services, and programs that allow people to meet, interact, and discuss established authors from the local area of Arizona. 3. COMMONS: A library that provides a COMMONS environment participates in community building and helps address the need of people to meet and interact with others in their community and to participate in public about community issues. 4. LIFELONG LEARNING: A library that provides LIFELONG LEARNING service helps address the desire for self-directed personal growth and development opportunities. 5. LOCAL HISTORY: A library that offers LOCAL HISTORY service addresses the desire for the community to preserve local historical information & provide to community residents an opportunity to know and better understand the community's heritage. 6. FORMAI LEARNING SUPPORT: A library that offers FORMAL LEARNING SUPPORT helps students who are enrolled in a formal program of education or who are pursuing their education through a program of home-schooling to attain their educational goals. in% s tr)8 (/) +m" •ems ft. +"1 Elm= .70 •= In CA N = to c+..1 W ..0 0 In 0 = v) -"5 N V) (V �cs) Li. � E NcN �p .0 � 0 .N ., a Cs +- 0 -0 cl (S) u :1'7: f..- V)ft. �ft., O C � CS8-I-- (/) L 01 U ..... 4.-- c v)N0 0 :—. E 0 75 .0 cy) 4.... 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