The URL can be used to link to this page

Home My WebLink AboutPackets - Stormwater Utillity Commission (193) AGENDA STORMWATER UTILITY COMMISSION REGULAR SESSION NOVEMBER 16, 2023 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 4:00 PM CALL TO ORDER ROLL CALL CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. COUNCIL LIAISON COMMENTS (INFORMATIONAL ONLY) DIRECTORS REPORT (INFORMATIONAL ONLY) REGULAR SESSION AGENDA 1.PRESENTATION AND DISCUSSION REGARDING THE COMMUNITY'S NEXT 10-YEAR ACTION PLAN, KNOWN AS OV'S PATH FORWARD 2.REVIEW AND APPROVAL OF THE AUGUST 17 AND SEPTEMBER 21, 2023 MEETING MINUTES 3.RECOGNITION OF OUTGOING STORMWATER UTILITY COMMISSIONER WILLIAM "ED" THOMAS 4.DISCUSSION OF MEETINGS AND EVENTS 5.REVIEW AND DISCUSSION OF THE OCTOBER 16, 2023 STORMWATER UTILITY COMMISSION FIELD TRIP TO KINO ENVIRONMENTAL RESTORATION PROJECT (KERP) 6.DISCUSSION AND PRESENTATION OF THE CANYON DEL ORO BIBLE CHURCH PRIVATE DRAINAGE IMPROVEMENTS 7.DISCUSSION AND POSSIBLE ACTION REGARDING THE ANNUAL STORMWATER UTILITY RATE ANALYSIS RECOMMENDATION TO MAYOR AND COUNCIL FOR FY 2024/25 8.DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELATION OF THE DECEMBER 21, 2023 SWUC REGULAR SESSION MEETING ADJOURNMENT POSTED: 11/9/2023 at 5:00 p.m. by ms POSTED: 11/9/2023 at 5:00 p.m. by ms When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s) on this agenda, please complete a blue speaker card located on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience,” please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by the Commission. Please organize your speech, you will only be allowed to address the Commission once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During “Call to Audience”, you may address the Commission on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board, Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.” Stormwater Utility Commission 1. Meeting Date:11/16/2023 Requested by: Bayer Vella, Community and Economic Development Submitted By:Milini Simms, Community and Economic Development SUBJECT: PRESENTATION AND DISCUSSION REGARDING THE COMMUNITY'S NEXT 10-YEAR ACTION PLAN, KNOWN AS OV'S PATH FORWARD RECOMMENDATION: This item is for informational and discussion purposes only. EXECUTIVE SUMMARY: The path to Oro Valley's future begins now! Residents of all ages and experiences are encouraged to come together to discuss, collaborate, share ideas and listen to one another to renew the community's vision, goals and priorities for Oro Valley. This project was kicked-off with the broader community at the State of the Town on October 25. The plan, also known as a General Plan, is one of the community's most meaningful opportunities to guide town actions and get results and make their vision a reality. Community ownership and participation is critical to creating a plan that is reflective of the community but also stays relevant for a 10-year timeframe. Prioritizing residents' voices through an inclusive and accessible process was emphasized in the resident-driven Community Engagement Plan. The steps below were completed to ensure the guiding principles in the engagement plan are achieved. Preparations for the launch January - March 2023 (Community Engagement Plan) - In preparation for launching out to the broader community, a Community Engagement Plan was adopted by the Town Council. This award-winning plan was built by residents through an advisory group and a town-wide survey. It provides the foundation for this effort by identifying guiding principles, such as being accessible and inclusive, and the methods to engage the community online or at businesses, events, etc. March - September 2023 (Background Reports) - As part of the launch and ongoing outreach, short videos and facts about topics important to the community were created and will be released throughout the next 4 months on OVPathForward.com. The community is invited to read, watch and discuss topics such as housing, public safety, water, environmental conservation, and much more! September - October 2023 (Branding) - The resident advisory group regrouped to help shape the branding for this effort. Key aspects of the project's branding include showcasing Oro Valley's authentic beauty and exemplifying the community. The following tasks are part of the ongoing effort to have an inclusive and accessible process: Developing surveys Refining schedules to include a variety of engagement opportunities Assigning staff to specific engagement tools and events Designing and ordering promotional materials, such as flyers, brochures, stickers and more. Selecting and launching a new specialized and interactive website that features community engagement tools (e.g. discussion boards, polls, etc.). Recruiting volunteers and ambassadors to help spread the word and gather feedback Community engagement Over the next year, substantial community engagement will be conducted in-person and online through events, discussion or social media posts, surveys and more. Community participation and ownership is key to this effort to be successful and to producing an actionable plan that remains relevant for a 10 year timeframe. To start the conversation and develop the community's vision and guiding principles, the following three questions are being asked: What do you like best about Oro Valley? What do you think will be Oro Valley's biggest challenges in the next 10 years? What should Oro Valley be known for? These comments are just the start of many opportunities to learn from the community. Focused conversations about topics important to the community, such as housing, public safety, roadways, parks, the environment and water will occur over the next four months. Next steps This update is the first of many that will be presented to the Stormwater Utility Commission. Routine updates will be provided throughout the next year to summarize key milestones, such as: Feedback from the community related to their vision, guiding principles and focused topics. Findings from a town-wide statistically-valid survey Reflecting the community's vision and guiding principles Over the next three years, the community will work on creating the next 10-year action plan. Volunteers and ambassadors are needed to help ensure everyone's voice is heard. Please signup to volunteer and join the conversation by going online or out in the community at restaurants, events, or shops now. Learn more at OVPathForward.com. BACKGROUND OR DETAILED INFORMATION: Please see the executive summary. FISCAL IMPACT: Not applicable. SUGGESTED MOTION: This item is for discussion and informational purposes only. Stormwater Utility Commission 2. Meeting Date:11/16/2023 Requested by: John Spiker, Public Works Submitted By:Yarina Hynd, Public Works SUBJECT: REVIEW AND APPROVAL OF THE AUGUST 17 AND SEPTEMBER 21, 2023 MEETING MINUTES RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (approve with changes), the August 17 and the September 21, 2023 meeting minutes. Attachments 08-17-23 Draft Minutes 09-21-23 Draft Minutes D R A F T MINUTES STORMWATER UTILITY COMMISSION REGULAR SESSION AUGUST 17, 2023 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 4:00 PM CALL TO ORDER Chair Crocker called the meeting to order at 4:08 pm. ROLL CALL Present: Richard Hawkinson, Commissioner Gary Mattson, Commissioner Richard Crocker, Chair Absent: William Thomas, Vice Chair Staff Present:John Spiker, Stormwater Division Manager Attendees: Harry Greene, Town Council Liaison CALL TO AUDIENCE There were no speaker requests. COUNCIL LIAISON COMMENTS (INFORMATIONAL ONLY) Councilmember Greene stated there were no Stormwater Utility updates from the council. Dr. Greene noted that Community Recreation Center (CRC) recently added approximately 100 additional parking spaces through a recent project. Also, the La Canada MUP has started construction at the CRC. DIRECTORS REPORT (INFORMATIONAL ONLY) Stormwater Utility Director John Spiker commented on the following: New video detailing the activities of the Stormwater Utility. Discussed the extreme wind events on 8/16/2023. On-going Ventana, Chimney, Bowl Creek and Spud fires within Pima County. REGULAR SESSION AGENDA 1.REVIEW AND APPROVAL OF THE JUNE 22, 2023 SPECIAL SESSION MEETING MINUTES Motion by Commissioner Richard Hawkinson, seconded by Commissioner Gary Mattson to approve 8/17/2023 Minutes, Stormwater Utility Commission Regular Session 1 Motion by Commissioner Richard Hawkinson, seconded by Commissioner Gary Mattson to approve the June 22, 2023 Special Session meeting with the following changes: In Council Liaison comments, updated the title for Council Liaison Greene, from Mr. Greene to Dr. Greene. Vote: 3 - 0 Carried 2.DISCUSSION OF MEETINGS AND EVENTS Mr. Spiker discussed recent meeting and events 3.DISCUSSION AND PRESENTATION OF THE 2023 ORO VALLEY MONSOON UPDATE Mr. Spiker reported on Monsoon 2023. Discussion ensued. 4.DISCUSSION AND PRESENTATION OF THE FALL 2023 STORMWATER UTILITY COMMISSION FIELD TRIP POTENTIAL SITE VISITS Cancelation of October SWUC Meeting was discussed - no motion to cancel at this time. Discussed potential sites for commission field trip and possible date of the field trip to occur before October 17, 2023. 5.DISCUSSION OF TOWN OF ORO VALLEY'S 2022/23 MS4 ANNUAL REPORT Mr. Spiker led a discussion about the Town's 2022/2023 MS4 Annual Report. Regarding Outfall Laboratory Sampling, he stated that 2 have been completed out of the 3 required within the 5 year permit. The Annual Report is due to be submitted at the end of September 2023. 6.DISCUSSION AND PRESENTATION ON STANDING WATER COMPLAINTS ON ORO VALLEY DRIVE WITHIN THE ORO VALLEY COUNTRY CLUB Mr. Spiker made a presentation regarding standing water complaints. Discussion ensued. ADJOURNMENT Motion by Commissioner Richard Hawkinson, seconded by Commissioner Gary Mattson to adjourn the meeting. Vote: 3 - 0 Carried Chair Crocker adjourned the meeting at 5:15 pm. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the 8/17/2023 Minutes, Stormwater Utility Commission Regular Session 2 I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Stormwater Utility Commission of Oro Valley, Arizona held on the 17th day of August, 2023. I further certify that the meeting was duly called and held and that a quorum was present. ___________________________ Page Morrison Office Specialist 8/17/2023 Minutes, Stormwater Utility Commission Regular Session 3 D R A F T MINUTES STORMWATER UTILITY COMMISSION REGULAR SESSION SEPTEMBER 21, 2023 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 4:00 PM CALL TO ORDER ROLL CALL Present: Gary Mattson, Commissioner Richard Crocker, Chair Absent: Richard Hawkinson, Commissioner William Thomas, Vice Chair Staff Present:John Spiker, Stormwater Division Manager Commissioner Hawkinson was excused. Roll Call was taken at 4:15 PM and there was not a quorum. Chair Crocker adjourned the meeting at 4:16 PM. Prepared by, ___________________________ Yarina Hynd Senior Office Specialist 9/21/23 Minutes, Stormwater Utility Commission Regular Session 1 Stormwater Utility Commission 3. Meeting Date:11/16/2023 Submitted By:John Spiker, Public Works SUBJECT: RECOGNITION OF OUTGOING STORMWATER UTILITY COMMISSIONER WILLIAM "ED" THOMAS RECOMMENDATION: N/A EXECUTIVE SUMMARY: Mr. Ed Thomas is a long time resident of Tucson, attending the University of Arizona and then onto graduate course work at Thunderbird School of Global Management, Northwestern University's Kellogg School of Business, and the University of Phoenix. Mr. Thomas's distinguished career with Hughes Aircraft and Raytheon spans more than thirty years as a project manager and business development leader in the global market. Ultimately retiring as a senior business development leader in 2021, current activities in Eastern Europe have brought him back into the work place as his skill set is in high demand. Beyond a skilled and dedicated business leader, Mr. Thomas has consistently sought to give back to his community. Volunteer activities include youth basketball and soccer coach, Homeowners Association Board Member, and most recently with the Oro Valley Stormwater Utility Commission. We would like to extend our appreciation to Mr. Thomas for his time serving the residents of Oro Valley and wish him well into the future. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Stormwater Utility Commission 4. Meeting Date:11/16/2023 Requested by: John Spiker, Public Works Submitted By:Yarina Hynd, Public Works SUBJECT: DISCUSSION OF MEETINGS AND EVENTS RECOMMENDATION: N/A EXECUTIVE SUMMARY: The following is a list of immediate past, and future, stormwater meetings and events. September 11, 2023 - Pima Association of Governments Low Impact Development Working Group Meeting September 20, 2023 - Pima County Regional Flood Control District Advisory Committee Meeting September 21, 2023 - Oro Valley Stormwater Utility Commission Regular Session Meeting (CANCELED - NO QUORUM) October 16, 2023 - Oro Valley Stormwater Utility Commission Field Trip October 18, 2023 - Pima County Regional Flood Control District Advisory Committee Meeting October 19, 2023 - Oro Valley Stormwater Utility Commission Regular Session Meeting (CANCELED) October 23, 2023 - Pima Association of Governments Low Impact Development Working Group Meeting October 25, 2023 - Oro Valley State of the Town Address October 26-27, 2023 - Arizona Floodplain Managers Association Fall Conference November 13, 2023 - Pima Association of Governments Low Impact Development Working Group Meeting November 15, 2023 - Pima County Regional Flood Control District Advisory Committee Meeting November 16, 2023 - Oro Valley Stormwater Utility Commission Regular Session Meeting December 14, 2023 - Oro Valley Volunteer Appreciation Reception BACKGROUND OR DETAILED INFORMATION: For informational purposes only. FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Stormwater Utility Commission 5. Meeting Date:11/16/2023 Requested by: John Spiker, Public Works Submitted By:Yarina Hynd, Public Works SUBJECT: REVIEW AND DISCUSSION OF THE OCTOBER 16, 2023 STORMWATER UTILITY COMMISSION FIELD TRIP TO KINO ENVIRONMENTAL RESTORATION PROJECT (KERP) RECOMMENDATION: N/A EXECUTIVE SUMMARY: This year’s Stormwater Utility Commission Field Trip was held on October 16, 2023 and hosted by the Pima County Regional Flood Control District (RFCD). Commissioners and staff were given a presentation on the facility by the former Director and Chief Engineer of the RFCD, Mrs. Suzanne Shields. The Kino Environemtnal Resortoration Project (KERP) was constructed to achieve three main functions; 1) to preserve flood control function of the Tucson Diversion Channel Watershed, 2) harvest stormwater for irrigation of the turf fields at the Kino Stadium District facilities, and 3) establish natural and riparian habitat. KERP was completed in 2005 in partnership with the United States Army Corps of Engineers with a price tag approaching $11 million. The final footprint of KERP covers 121 acres and includes constructed streams, five vegetation lined ponds, restored native vegetation communities and a recreational path surrounding the basin. The basin supports over 30 acres of open water pond stream courses and mesquite bosques. Benefits include downstream flooding potential being reduced by nearly 30% with a reduction in peak flows of more than 50%. The 17.7 square mile watershed contributing to KERP allows the facility to retain 114 million gallons of harvested stormwater. This in turn allows Pima County to utilize nearly 80 acre feet of harvested water for irrigation purposes which has translated into a cost savings of $5.16 million dollars. Thank you to the Stormwater Commissioners and Council Liaison Councilmember Greene who attended the tour as well as our partners at Pima County Regional Flood Control District for hosting. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments SWUC Field Trip Town of Oro Valley 2023 Oro Valley Stormwater Utility Commission Field Trip Recap November 16, 2023 2023 Oro Valley Stormwater Utility Commission Field Trip The Stormwater Utility Commission 2023 Field Trip held on October 16 at the Kino Environmental Restoration Project (KERP). This project which involves stormwater capture, re-use, vegetation restoration and floodplain management and is managed by the Pima County Regional Flood Control District. Kino Environmental Restoration Project Pima County Kino Environmental Restoration Project The nearly 200 acre Ed Pastor Kino Environmental Restoration Project was intended to redevelop an existing storm water basin into a more environmentally sensitive and aesthetically pleasing facility to the community. The KERP facility was designed to meet three primary purposes - create native ecosystems, harvest urban storm water and control flooding. Partnering with the United States Army Corp of Engineers (ACOE) as one of the first projects constructed by the Los Angles District of the ACOE, Pima County completed the project in 2001. The final footprint of KERP facility covers nearly 200 acres with a 50-foot deep lake covering 7 acres, 20 acres of watercourses and hills. Areas have been planted with native species to create marsh habitats, mesquite bosques, grasslands and an open water environment that supports wildlife and birds. Pima County Kino Environmental Restoration Project The environmental restoration project maintains the flood storage capacity and capabilities of the original basin, while permitting water harvesting from storm flows. KERP was designed to reduce an incoming 100 year storm event peak of 15,300 cubic feet per second (cfs) to an outflow of 9,300 cfs, by detaining and storing approximately 1,880 acre feet of storm water. The project is also designed to harvest stormwater for use on vegetation within the project limits and the adjacent Kino Sports Complex athletic fields while continuing to support the basin’s original purpose of detaining stormwater. Pima County Kino Environmental Restoration Project The basins have effectively modified the existing Ajo Detention Basin by integrating a harvested stormwater storage component capable of sustaining native habitats for wildlife, in addition providing irrigation for the Kino Sports Complex landscaping needs. So successful are KERP’s water harvesting and restoration features that they serve as an example for future stormwater projects. Pima County Kino Environmental Restoration Project Questions? Stormwater Utility Commission 6. Meeting Date:11/16/2023 Submitted By:Yarina Hynd, Public Works SUBJECT: DISCUSSION AND PRESENTATION OF THE CANYON DEL ORO BIBLE CHURCH PRIVATE DRAINAGE IMPROVEMENTS RECOMMENDATION: N/A EXECUTIVE SUMMARY: The Canyon Del Oro Bible Church located at 9200 N. Oracle Road has been experiencing drainage and sediment issues for nearly ten years from stormwater runoff emanating out of the Santa Catalina Mountains. This tributary carries significant amounts of sediment and stormwater onto the private property of the church and left uncontrolled, impacts access and movement on the property. Initial improvements to the channel by the church were completed in early 2022, but monsoon activities during that summer left significant damage to the drainage channel, access roads and parking lot. Equipment operators were hired by the church to remove sediment in the parking lot and re-grade the channel to restore positive flow downstream. The church reached out to the Oro Valley Stormwater Utility (OVSWU) seeking input and guidance in addressing this tributary flow. Mr. Lowell Jensen, Volunteer Coordinator and Construction Manager for the church, met with the OVSWU to discuss the roughly 50-foot wide drainage channel and associated tributaries to minimize sediment transport and scour on the church property. Lowell mentioned the limited budget available for construction, but that the church has significant volunteer work hours available. Widening the channel, deepening the infrastructure toe down, and dropping the sediment out of the runoff water were three elements critical to a successful outcome. Vegetation was trimmed and or removed to prevent channel blockage, rip-rap bank protection was grouted to hold in place, toe downs were extended up to three feet deep, apron pavers were replaced with concrete, and energy dissipaters in the form of boulders and flood bags were installed upstream to attempt to slow the flow of runoff and drop sediment above the entry drive. Flows from adjacent outlet structures and channels were protected from potential scour and used to guide these smaller flows into the main channel where they can be managed downstream. Building roof drains were also re-designed to control outfall and minimize scour. In total, the Canyon Del Oro Bible Church placed 36 tons of stone rip-rap, placed 3 cubic yards of concrete, 150 cubic yards of dirt were moved, 42 flood bags were installed, and 130 boulders were placed. Lastly, roughly 300 work hours were completed by church volunteers to complete the work effort. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A N/A Attachments CDO Bible Church Drainage Town of Oro Valley Canyon Del Oro Bible Church Private Drainage Improvements November 16, 2023 Location Sediment and Drainage Issues Initial Improvement Attempt First Monsoon Event After Initial Improvements Second Improvement Attempt Second Improvement Attempt Second Improvement Attempt Second Improvement Attempt Questions? Stormwater Utility Commission 7. Meeting Date:11/16/2023 Requested by: John Spiker, Public Works Submitted By:John Spiker, Public Works SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING THE ANNUAL STORMWATER UTILITY RATE ANALYSIS RECOMMENDATION TO MAYOR AND COUNCIL FOR FY 2024/25 RECOMMENDATION: Staff recommends approval of a no rate adjustment scenario for FY 2024/25. EXECUTIVE SUMMARY: Town Code 15-24-13 Section H says the Stormwater Utility Commission shall annually review the Stormwater Utility revenue requirements and recommend to the Town Council rate adjustments as necessary. Staff reviewed ongoing Stormwater Utility revenue and expenditures and have determined that the current rate of $4.50/ERU will be sufficient for FY 24/25 to cover the costs of stormwater management and to provide for the operation, maintenance, and capital improvements of the stormwater system in the Town. Staff is recommending that the current Stormwater Utility Fee of $4.50 remain unchanged. BACKGROUND OR DETAILED INFORMATION: Annual rate and financial discussion review September 2022 - No rate adjustment recommended FY 2023/24 Annual rate and financial discussion review September 2021 - No rate adjustment recommended FY 2022/23 Annual rate and financial discussion review September 2020 - No rate adjustment recommended FY 2021/22 Annual rate and financial discussion review October 2019 - No rate adjustment recommended FY 2020/21 Annual rate and financial discussion review September 2018 - No rate adjustment recommended FY 2019/20 Annual rate and financial discussion review September 2017 - No rate adjustment recommended FY 2018/19 Annual rate and financial discussion review August 2016 - No rate adjustment recommended FY 2017/18 New rate adoption by Mayor and Council May 4, 2016 - FY 2016/17 Initial rate review report on October 16, 2015 - “Stormwater Utility Rate Analysis” prepared by Assistant Director Aimee Ramsey Rate review, data analysis and scenario evaluation by the Stormwater Utility Commission January 2014 – October 2015 FISCAL IMPACT: There is no fiscal impact associated with adopting a no rate increase scenario for the Stormwater Utility. The current rate provides the necessary revenue and resources to meet the code mandates placed on the Town by both the federal (EPA) and state (ADEQ) jurisdictional authorities. The current rate is budgeted in this current fiscal year and assumed as the base rate in future fiscal scenarios as represented on the 5-year forecast attached. SUGGESTED MOTION: I MOVE to approve (or deny) a recommendation to Mayor and Council to support a status quo base rate for the Stormwater Utility for the upcoming fiscal year 2024-2025. Attachments SWU 5 Year Forecast SWU Rate Review Presentation Stormwater Fund 5 Year Forecast Revised: 11/3/2023 FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 FY 2026/27 FY 2027/28 Final Final Fiscal Fiscal # of Units: Residential 18,214 18,460 19,173 19,284 19,406 19,510 19,594 19,636 NEW:projected Residential 225 275 222 243 209 168 84 102 Commercial 8,154 8,154 8,250 8,250 8,250 8,250 8,250 8,450 NEW:projected Commercial - - - - - - 200 - - - - - - - - - - - - - - - - - Total Units:26,593 26,667 27,645 27,777 27,865 27,928 28,128 28,188 Carry forward Fund Balance 529,949$ 774,137$ 1,131,179$ 981,055$ 997,729$ 744,693$ 734,726$ 649,093$ Includes vehicle cash reserve Revenue: Monthly Stormwater Utility Fee/Unit 4.50$ 4.50$ 4.50$ 4.50$ 4.50$ 4.50$ 4.50$ 4.50$ Gross Revenues 1,473,177$ 1,494,024$ 1,492,900$ 1,500,000$ 1,504,700$ 1,508,200$ 1,519,000$ 1,522,200$ Grant Funds 152,152$ 16,906$ -$ -$ -$ -$ -$ -$ Other 8,734 29 - - - - - - Late Fees 635 1,155 1,500 1,500 1,500 1,500 1,500 1,500 Interest (385) 2,942 1,500 1,500 1,500 1,500 1,500 1,500 1,634,313$ 1,515,056$ 1,495,900$ 1,503,000$ 1,507,700$ 1,511,200$ 1,522,000$ 1,525,200$ Expenses: Personnel Total Personnel: 808,588$ 844,505$ 826,266$ 848,575$ 871,487$ 895,017$ 919,182$ 942,162$ Contracts/Services Outside Professional Services*99,836 66,436 108,500 50,000 51,550 53,150 54,800 56,500 Administration & Financial Serv Health Clinic 3,493 3,492 3,500 3,650 3,800 3,950 4,100 4,250 General Outside Reviews - 14,986 20,000 - - - - - Drainage Reviews 78040 - - - - - - - Surveys/Data Management Studies 78041 - - - - - - - Drainage Criteria Manual Update 78042 - - - - - - - - Reviews/Surveys/Data/Studies 96,343 - 45,000 46,350 47,750 49,200 50,700 52,250 DCM Computation Add On - 47,958 - - - - - - Mutterer's Feasibility And Alternatives Study - - 40,000 - - - - - Catalina Alternative - - - - - - - Vehicle Repair & Maintenance a 7,771 2,845 10,000 10,300 10,650 11,000 11,350 11,700 Equipment Repair & Maintenance a 26,107 30,769 17,000 17,550 18,100 18,650 19,250 19,850 Rentals a 999 - 1,000 1,050 1,100 1,150 1,200 1,250 Telecommunications 123 300 Postage a 167 - - - - - - - Printing & Binding a 1,490 1,749 1,500 1,550 1,600 1,650 1,700 1,800 Travel & Training a 1,213 3,724 9,600 9,900 10,200 10,550 10,900 11,250 Membership a 1,025 1,260 2,675 2,800 2,900 3,000 3,100 3,200 Office Supplies a 3,219 4,022 4,000 4,150 4,300 4,450 4,600 4,750 Gasoline a 10,534 21,760 39,000 40,200 41,450 42,700 44,000 45,350 Non-Capitalized Equipment 285 205 - - - - - - Uniforms*a 882 1,003 3,100 3,200 3,300 3,400 3,550 3,700 Bad Debt Expense a 1,482 2,570 1,500 1,550 1,600 1,650 1,700 1,800 Field Supplies a 5,110 2,315 25,000 25,750 26,550 27,350 28,200 29,050 Depreciation - - 177,000 179,000 181,000 183,000 185,000 187,000 Regulatory 5,000 5,000 5,000 5,150 5,350 5,550 5,750 5,950 Safety a - 1,100 1,150 1,200 1,250 1,300 1,350 Administration & Financial Serv a 200,642 169,728 166,970 172,150 177,550 183,100 188,600 194,750 Software Maintenance & Lic - Stormwater Maintenance (OPS) - Total Operations/Maintenance: 365,762$ 313,509$ 573,245$ 697,600$ 715,950$ 734,700$ 753,850$ 774,000$ Capital Outlay/Projects Other - - - - - - - - Minor Assets a - - 4,000 4,150 4,300 4,450 4,600 4,750 Grant Capacity - - - - - - - - Vehicle 37,749 - - - - - - - Building (Gate) - - - - - - - Equipment 6,154 - - - 280,000 - 45,000 - Equipment - - - - - - - - Town wide Drainage Projects 171,872 - 419,513 115,000 70,000 70,000 70,000 70,000 General Infrastructure Maintenance - - 120,000 50,000 50,000 50,000 50,000 50,000 General Culvert Cleaning - Contractor - - - 20,000 20,000 20,000 20,000 20,000 Other 13,109 - - - - - - - Saddlehorn Place 45,315 - - - - - - - Camino Bajio & Paseo Cordona 44,817 - - - - - - - MUP Market Place 38,932 - - - - - - - El Con Golf Path 29,699 - - - - - - - Rancho Vistoso Culvert Repair - - - 20,000 - - - - Naranja @ Ironwood RHS Spillway Repair - - - 25,000 - - - - Mutterer's Construction 1 - - - - - - *500,000 - Cat Ridge Alt - Erosion Repair - - 149,513 - - - - - Gravel Pit Wash - - PC 515,001 - - - - - Sierra Wash Construction (3-Phases)1 - - 150,000 *442,750 *500,500 - - - Pomegranate 1 - - - - - - *160,000 - Highland Wash 1 - - - - *400,000 *4,000,000 - - Lamber Lane II - - - - - - - - CAPITAL LEASE PRINCIPAL-43937 - - - - - - - - CAPITAL LEASE INTEREST - - - - - - - - Total Capital Outlay 215,775$ -$ 423,513$ 119,150$ 354,300$ 74,450$ 119,600$ 74,750$ Total Expenses: 1,390,125$ 1,158,014$ 1,823,024$ 1,665,325$ 1,941,737$ 1,704,167$ 1,792,632$ 1,790,912$ Surplus /(Deficit)244,188 357,041 (327,124) (162,325) (434,037) (192,967) (270,632) (265,712) Total Cash Balance 774,137$ 1,131,179$ 981,055$ 997,729$ 744,693$ 734,726$ 649,093$ 570,382$ Contingency - - 418,000$ 394,100$ 333,400$ 241,000$ 111,700.00$ Vehicle Cash Reserve 215,073$ 259,840$ 304,607$ 354,774$ 124,940$ 175,107$ 180,274$ 230,440$ Cash Balance 559,064$ 871,339$ 676,448$ 642,956$ 619,752$ 559,619$ 468,820$ 339,941$ 37.9% 58.3% 45.3% 42.9% 41.2% 37.1%30.9%22.3% Total 774,137 1,131,179 981,055 997,729 744,693 734,726 649,093 570,382 Reserves 52.5% 75.7% 65.7% 66.5% 49.5% 48.7% 42.7% 37.5% Assumption Growth in Benefits & Wages a 3.0% Outside funding including local match 1 New Vehicles/Reserves - - 47,000 47,000 50,167 50,167 50,167 50,167 50,167 Notes: FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 FY 2026/27 FY 2027/28 Required Balance 220,977$ 224,104$ 223,935$ 225,000$ 225,705$ 226,230$ 227,850$ 228,330$ Total Cash Balance* 774,137$ 1,131,179$ 981,055$ 997,729$ 744,693$ 734,726$ 649,093$ 570,382$ Expenses 1,390,125$ 1,158,014$ 1,823,024$ 1,665,325$ 1,941,737$ 1,704,167$ 1,792,632$ 1,790,912$ Revenues 1,634,313$ 1,515,056$ 1,495,900$ 1,503,000$ 1,507,700$ 1,511,200$ 1,522,000$ 1,525,200$ Status Quo 2023 Projected Stormwater Utility Rate Review Oro Valley StormWater Utility Commission November 16, 2023 Stormwater Utility Rate Guidelines Town Code 15-24-13 Section H - 1.The Town Council shall, by resolution, establish the annual (fiscal year) monthly base rate for the Stormwater Utility fee. The base rate shall be calculated to ensure adequate revenues to fund the costs of stormwater management and to provide for the operation, maintenance, and capital improvements of the stormwater system in the Town. 2.The Stormwater Utility Commission shall annually review the Stormwater Utility revenue requirements and recommend to the Town Council rate adjustments as necessary. Stormwater Utility Management Program Stormwater Utility established in 2004 and intended to address: Environmental Protection Agency (EPA) and Arizona Department of Environmental Quality (ADEQ) regulations The EPA & ADEQ require the Town to obtain the following permits: Municipal Separate Storm Sewer Systems (MS4) permit National Pollutants Discharge Elimination System (NPDES) General Permit Construction General Permit (CGP) Stormwater Utility Rate Update Meet policy requirements Reserves of 15% Adequate revenues to fund the costs of stormwater management Support Stormwater Utility activities Implementation of all MS4, ADEQ and EPA requirements Drainage channel and street shoulder vegetation maintenance (Quantity) Storm system inspections and maintenance/cleaning (Quantity) of culverts, basins, grade control structures, storm sewer inlets/outlets and drainage channels Storm cleanup Street sweeping (Quality) - stormwater determination vs normal street surface deterioration Low water crossings (Quantity/Quantity) depositing sand, rock, boulders and vegetation debris removal in roads during larger events of monsoons Storm generated debris removal in washes (Quantity) Road Safety (Quantity) due to storm activity at low water crossings and shouldering due to erosion Refresher What is an ERU? Equivalent Residential Unit Consists of: Roof Area Concrete walks and decks Concrete driveways Commercial based off of 4000 sq. ft. = 1 ERU Current rate $4.50 / ERU Five-Year Forecast Revenues Five-Year Forecast Revenues Assumptions Category Assumptions Stormwate Fees No annexations assumed Grant Revenues Assumes FEMA assistance in funding the Sierra Wash and Highland Wash Construction projects Interest Income Conservative earnings projection subject to economic condition and based on anticipated fund balance STORMWATER UTILITY REVENUE ASSUMPTIONS New Residential Building Permits - Single Family Residential (SFR) Forecast: FY 2023/24 - 243 (budget) FY 2024/25 - 209 FY 2025/26 - 168 FY 2026/27 - 84 FY 2027/28 - 102 Five-Year Forecast Expenditures Five-Year Forecast Expenditures Assumptions CIP projects over $250K will require outside funding to deliver An amount of 50K is budgeted for general infrastructure maintenance New street sweeper acquisition forecasted Projected Performance – no rate increase FY 2021/22 FY 2022/23 FY 2023/24 FY 2024/25 FY 2025/26 FY 2026/27 FY 2027/28 Revenues $1,515,056 $1,495,900 $1,503,000 $1,507,700 $1,511,200 $1,522,000 $1,525,200 Expenses $1,158,014 $1,823,024 $1,665,325 $1,941,737 $1,704,167 $1,792,632 $1,790,912 Total Cash Balance*$1,131,179 $981,055 $997,729 $744,693 $734,726 $649,093 $570,382 Required Balance $224,104 $223,935 $225,000 $225,705 $226,230 $227,850 $228,330 $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 STORMWATER UTILITY FUND REVENUE, EXPENDITURES AND FUND BALANACE Five-Year CIP Projects Stormwater Utility Rate Summary Discussion The fee is sufficient to meet the current management needs of the Utility Pima County Flood Control District support is strong Additional funding will be required for capital projects FEMA Grants or Pima County assistance have been requested By FY 2027/28 Reserve Balance approaching 15% threshold and additional revenue streams may be warranted Review of Stormwater Capital Improvement Program Projects and FY 2023/24 budget Stormwater Utility Field Trip Presentation of 5-year Stormwater forecast and rate discussion Rate council communication memorandum (if needed) Tentative FY 2024/25 budget adoption Rate Review and Analysis Timeline June 2023 Oct 2023 Nov 2023 April 2024 June 2024 Questions Thank You Stormwater Utility Commission 8. Meeting Date:11/16/2023 Submitted By:John Spiker, Public Works SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELATION OF THE DECEMBER 21, 2023 SWUC REGULAR SESSION MEETING RECOMMENDATION: N/A EXECUTIVE SUMMARY: The Stormwater Utility is requesting to cancel the December 21, 2023 Stormwater Utility Commission Regular Session Meeting BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (or deny) cancelation of the December 21, 2023 SWUC Regular Session Meeting.