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Home My WebLink AboutMinutes - Water Utility Commission - 5/13/2024MINUTES WATER UTILITY COMMISSION REGULAR SESSION May 13, 2024 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE REGULAR SESSION AT OR AFTER 5:00 PM CALL TO ORDER Chair Alan Forrest called the meeting to order at 5:00 p.m. ROLL CALL Present: Alan Forrest, Chair Patricia Olson, Commissioner Niranjan Vescio, Vice Chair David Atler, Commissioner Tom Marek, Commissioner Greg Hitt, Commissioner Absent: Kay Lantow, Commissioner Staff Present:Mary Rallis, Water Utility Administrator Peter A. Abraham, Water Utility Director Jeff Kane, Water Operations Superintendent Lee Jacobs, Engineering Division Manager CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. No public speakers. REGULAR SESSION AGENDA 1.REVIEW AND APPROVAL OF THE MARCH 11, 2024 REGULAR SESSION MEETING MINUTES Motion by Commissioner Tom Marek, seconded by Vice Chair Niranjan Vescio to approve the March 11 Regular Session meeting minutes Vote: 5 - 0 Carried Other: Commissioner David Atler (ABSTAINING) 5/13/2024 Water Utility Commission Regular Session 1 2.REVIEW AND APPROVAL OF THE APRIL 12, 2024 STUDY SESSION MINUTES Motion by Commissioner Greg Hitt, seconded by Vice Chair Niranjan Vescio to approve the April 12 study session minutes Vote: 5 - 0 Carried Other: Commissioner David Atler (ABSTAINING) 3.UPDATE AND DISCUSSION ON THE APRIL FIELD TRIP (P. ABRAHAM) Water Utility Director Peter A. Abraham, P.E. provided an update on the April Water Utility Commission Field trip that consisted of touring the current Water Utility Capital Improvement Projects and the Oro Valley Water Utility Water Operations. Water Utility Director Peter A. Abraham, P.E. reviewed the projects and the content toured for the field trip. Chair Alan Forrest commented on the Water Utility's Staff's knowledge on the Water Utility Operations, and mentioned he was very impressed. Vice-Chair Niranjan Vescio stated he enjoyed seeing the Water Utility infrastructure. 4.UPDATE AND DISCUSSION ON 3RD QUARTER CAPITAL IMPROVEMENT PROJECTS (L. JACOBS) Engineering Division Manager Lee Jacobs provided an update on the following Capital Improvement Projects: Rehabilitation of Well E-2, casing, pump, well-head and motor Nakoma Sky Production Well Steam Pump Production Well - new well design and equipping Catalina Shadows and Palisades Area (design of redundancy water line) Met with neighbors for re-vegetation of disturbed area Countryside Wheeling Station Upgrades - almost 50% of the work is completed Rancho Vistoso Booster Station Evaluation and Design Big Wash Reservoir Relining or Interior La Canada Control Building and Generator Foundation Shannon Road "D" Zone Blending & "E" Zone to Naranja Discharge NWRRDS Independent Booster and Forebay Partnered NWRRDS Project (partnered with Town of Marana and Metro Water) Discussion ensued among the Commission and Water Utility Staff regarding capital improvement projects and Water Utility Operations. 5.UPDATE AND DISCUSSION ON 3RD QUARTER FINANCIALS (M. RALLIS) Water Utility Administrator Mary Rallis provided an update on the following financials of the Water Utility: Update reflects data through April 30, 2024 Revenues are tracking to meet the budget Total expenses are projected to meet the budget at fiscal year end Customer base is 21,455 Almost half of the customers are enrolled on the portal Discussion ensured among the Commission and Water Utility Staff. 6.UPDATE AND DISCUSSION ON 3RD QUARTER OPERATIONS ACTIVITIES (D. ALLRED) 5/13/2024 Water Utility Commission Regular Session 2 Water Operations Superintendent Jeff Kane provided an update on the following Water Operations activities: Water Operations consists of 24 Arizona Department of Environmental Quality certified operations that are responsible for the operation and maintenance of the Oro Valley and Countryside potable water and reclaimed systems Operate and monitor the SCADA system Maintain drinking water compliance sampling and reporting Remote radio communications upgrade that was necessary Well C4 repairs due to amperage issues Well C5 repairs- pump is currently being evaluated Countryside Booster Repairs Annual Reservoir Inspections Arizona Department of Corrections Inmate Work Program Water Control Systems Dyon Arrington completed a supervisory training Emergency repairs Large meter changeouts for meters that 10+ years old and had battery failure Water Quality activities Water Conservation activities Discussion ensued among the Commission and Water Utility Staff regarding the Water Operations activities of the Utility. The Commission applauded Jeff Kane for his presentation. 7.UPDATE AND DISCUSSION ON 3RD QUARTER WATER RESOURCE UTILIZATION (P. ABRAHAM) Water Utility Director Peter A. Abraham, P.E. provided the following updates on water resource utilization: Groundwater production is higher than last year Reclaimed water is lower than last year CAP water is a little higher than last year Groundwater for Countryside is higher than last year and CAP water is less 8.DISCUSSION ON THE POSSIBLE CANCELLATION OF THE JUNE AND JULY WATER UTILITY COMMISSION REGULAR SESSION MEETINGS (P. ABRAHAM) Motion by Commissioner Tom Marek, seconded by Commissioner Patricia Olson to cancel the June and July Water Utility Commission Regular Sessions. Vote: 6 - 0 Carried Water Utility Director Peter A. Abraham, P.E. stated that the summer months have low data to report. The Commission mentioned that a quorum might not be met due to Commissioners being out of town. 9.TOWN COUNCIL MEETINGS/COMMUNICATIONS (COUNCILMEMBER BOHEN) Councilmember Bohen reported the following: Upcoming Town Council Meetings Cancellation of May and July Council meetings 5/13/2024 Water Utility Commission Regular Session 3 10.DIRECTOR'S REPORT (P. ABRAHAM) Water Utility Director Peter A. Abraham, P.E. reported the following: Town Council Regular Session on June 5 at 6:00 p.m. with water rates being discussed at this meeting Town Council Regular Session on June 19, 2024 June and July Water Utility Commission meetings canceled Upper Colorado Basin Snowpack Comparisons with good water run off levels Colorado River System Reservoir Status Discussion ensued among the Commission and Water Utility Staff. ADJOURNMENT Motion by Commissioner Tom Marek, seconded by Vice Chair Niranjan Vescio to adjourn the meeting at 6:27 p.m. Vote: 6 - 0 Carried I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Water Utility Commission of Oro Valley, Arizona held on the 13th day of May 2024. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 12th day of August, 2024. ___________________________ Maritza M Valenzuela Senior Office Specialist 5/13/2024 Water Utility Commission Regular Session 4