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HomeMy WebLinkAboutPackets - Council Packets (1890)         AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION SEPTEMBER 4, 2024 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE For information on public comment procedures, please see the instructions for in person and/or virtual speakers at the end of the agenda. To watch and/or listen to the public meeting online, please visit https://www.orovalleyaz.gov/town/departments/town-clerk/meetings-and-agendas Executive Sessions – Upon a vote of the majority of the Town Council, the Council may enter into Executive Sessions pursuant to Arizona Revised Statutes §38-431.03 (A)(3) to obtain legal advice on matters listed on the Agenda.        REGULAR SESSION AT OR AFTER 6:00 PM   CALL TO ORDER   ROLL CALL   PLEDGE OF ALLEGIANCE   UPCOMING MEETING ANNOUNCEMENTS   MAYOR AND COUNCIL REPORTS ON CURRENT EVENTS   TOWN MANAGER'S REPORT ON CURRENT EVENTS   ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING   INFORMATIONAL ITEMS   CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card.   PRESENTATIONS   1.Proclamation - Constitution Week   CONSENT AGENDA  (Consideration and/or possible action)   A.Minutes - August 13 and August 21, 2024   B.Reappointment/appointment to the Public Safety Personnel Retirement System (PSPRS) Local Board and the Corrections Officer Retirement Plan (CORP) Local Board   C.Resolution No. (R)24-32, authorizing the Chief of Police to enter into a Memorandum of Understanding Between the Town of Oro Valley and the Arizona Department of Public Safety regarding the provision of alias social security numbers   REGULAR AGENDA   1.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION ON TWO ITEMS RELATING TO A PROPOSED COFFEE SHOP DRIVE-THRU AND OFFICE/RESTAURANT DEVELOPMENT AT THE NORTHEAST CORNER OF INNOVATION PARK DRIVE AND TANGERINE ROAD: ITEM A: ORDINANCE NO. (O)24-07, PROPOSED ZONING TEXT AMENDMENT TO THE RANCHO VISTOSO PLANNED AREA DEVELOPMENT TO ENABLE ACCESS ONTO TANGERINE ROAD ITEM B: CONDITIONAL USE PERMIT FOR A COFFEE SHOP DRIVE-THRU USE   FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H)   ADJOURNMENT The Mayor and Council may, at the discretion of the meeting chairperson, discuss any Agenda item.   POSTED: 8/28/24 at 5:00 p.m. by mrs When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Council meeting at 229-4700. PUBLIC COMMENT ON AGENDA ITEMS The Town has modified its public comment procedures for its public bodies to allow for limited remote/virtual comment via Zoom. The public may provide comments remotely only on items posted as required Public Hearings, provided the speaker registers 24 hours prior to the meeting. For all other items, the public may complete a blue speaker card to be recognized in person by the Mayor, according to all other rules and procedures. Written comments can also be emailed to Town Clerk Michael Standish at mstandish@orovalleyaz.gov for distribution to comments can also be emailed to Town Clerk Michael Standish at mstandish@orovalleyaz.gov for distribution to the Town Council prior to the meeting. Further instructions to speakers are noted below. INSTRUCTIONS TO IN-PERSON SPEAKERS Members of the public shall be allowed to speak on posted public hearings and during Call to Audience when attending the meeting in person. The public may be allowed to speak on other posted items on the agenda at the discretion of the Mayor. If you wish to address the Town Council on any item(s) on this agenda, please complete a blue speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the blue speaker card which item number and topic you wish to speak on, or, if you wish to speak during Call to Audience, please specify what you wish to discuss. Please step forward to the podium when the Mayor calls on you to address the Council. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by Council. You will only be allowed to address the Council one time regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During Call to Audience, you may address the Council on any matter that is not on the agenda. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. INSTRUCTIONS TO VIRTUAL SPEAKERS FOR PUBLIC HEARINGS Members of the public may attend the meeting virtually and request to speak virtually on any agenda item that is listed as a Public Hearing. If you wish to address the Town Council virtually during any listed Public Hearing, please complete the online speaker form by clicking here https://forms.orovalleyaz.gov/forms/bluecard at least 24 hours prior to the start of the meeting. You must provide a valid email address in order to register. Town Staff will email you a link to the Zoom meeting the day of the meeting. After being recognized by the Mayor, staff will unmute your microphone access and you will have 3 minutes to address the Council. Further instructions regarding remote participation will be included in the email. Thank you for your cooperation.    Town Council Regular Session 1. Meeting Date:09/04/2024   Proclamation - Constitution Week Subject Proclamation - Constitution Week Summary Attachments Proclamation     Town Council Regular Session A. Meeting Date:09/04/2024   Requested by: Mike Standish Submitted By:Michelle Stine, Town Clerk's Office Department:Town Clerk's Office SUBJECT: Minutes - August 13 and August 21, 2024 RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (approve with the following changes) the August 13 and August 21, 2024 minutes.  Attachments 8/13/24 Draft Minutes  8/21/24 Draft Minutes  D R A F T   MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION AUGUST 13, 2024 ONLINE ZOOM MEETING            Executive Sessions - Upon a vote of the majority of the Town Council, the Council may enter into Executive Sessions pursuant to Arizona Revised Statutes 38-431.03 (A)(3) to obtain legal advice on matters listed on the Agenda.   SPECIAL SESSION AT OR AFTER 5:00 PM   CALL TO ORDER    Mayor Winfield called the meeting to order at 5:01 p.m.   ROLL CALL Present: Joseph C. Winfield, Mayor Melanie Barrett, Vice-Mayor Harry Greene, Councilmember Josh Nicolson, Councilmember Steve Solomon, Councilmember Absent:Tim Bohen, Councilmember Joyce Jones-Ivey, Councilmember PLEDGE OF ALLEGIANCE    Mayor Winfield led the Pledge of Allegiance.   SPECIAL SESSION AGENDA   1.RESOLUTION NO. (R)24-30, DECLARING AND ADOPTING THE RESULTS OF THE ORO VALLEY PRIMARY ELECTION HELD ON JULY 30, 2024       Motion by Mayor Joseph C. Winfield, seconded by Councilmember Josh Nicolson to approve Resolution No. (R)24-30, declaring and adopting the results of the Oro Valley Primary Election held on July 30, 2024, and declaring an emergency.  Vote: 5 - 0 Carried   ADJOURNMENT 8/13/24 Minutes, Town Council Special Session 1    Motion by Mayor Joseph C. Winfield, seconded by Councilmember Harry Greene to adjourn the meeting at 5:04 p.m.  Vote: 5 - 0 Carried     ___________________________________________ Michelle Stine, MMC Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the special session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 13th day of August 2024. I further certify that the meeting was duly called and held and that a quorum was present. ___________________________________ Michael Standish, CMC Town Clerk 8/13/24 Minutes, Town Council Special Session 2 D R A F T   MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION AUGUST 21, 2024 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE            REGULAR SESSION AT OR AFTER 6:00 PM   CALL TO ORDER    Mayor Winfield called the meeting to order at 6:00 p.m.   ROLL CALL Present: Joseph C. Winfield, Mayor Melanie Barrett, Vice-Mayor Tim Bohen, Councilmember Harry Greene, Councilmember Josh Nicolson, Councilmember Steve Solomon, Councilmember Absent:Joyce Jones-Ivey, Councilmember PLEDGE OF ALLEGIANCE    Mayor Winfield led the audience in the Pledge of Allegiance.   UPCOMING MEETING ANNOUNCEMENTS    Town Clerk Mike Standish announced the upcoming Town Meetings.   MAYOR AND COUNCIL REPORTS ON CURRENT EVENTS    Councilmember Greene made an appeal to residents who may witness the vandalization of political signs, to report the vandalization to the Oro Valley Police Department. Councilmember Greene reported on the importance of police body cameras, and recognized two Oro Valley Police Officers for their restraint and professionalism, which was made evident through body camera video, during a recent emergency event. Mayor Winfield reported that he and his wife had attended the Mothers Against Drunk Driving Heroes Awards event, where Oro Valley Police Officer Brown, was recognized for his work with DUI arrests. 8/21/24 Minutes, Town Council Regular Session 1   TOWN MANAGER'S REPORT ON CURRENT EVENTS    Town Manager Jeff Wilkins reported the following: Oro Valley Community Academy Registration will end on September 27, 2024. Oro Valley has a Monsoon Preparedness Guide, and a podcast as part of Emergency Preparedness Month in September. This is Oro Valley Podcast with local Chamber President Kristen Sharp. Update on the Shop Oro Valley program, "50 Businesses for 50 Years" Update on Oro Valley Community Events.   ORDER OF BUSINESS    Mayor Winfield reviewed the order of business and stated the order would stand as posted.   INFORMATIONAL ITEMS    There were no informational items.   CALL TO AUDIENCE    Oro Valley resident Tim Tarris voiced his concerns regarding the proposed Oro Valley Church of the Nazarene project. Oro Valley resident Tricia Tozier voiced her concerns regarding the proposed Oro Valley Church of the Nazarene project. Oro Valley resident Colleen McCarty spoke regarding the need for more lighting and ramps outside the Council Chambers, at the Town Hall Campus. Ann Rose of Oracle, Arizona, voiced her concerns regarding the landscaping in the median along Oracle Road on Highway 77. Mayor Winfield asked Town Manager Jeff Wilkins to follow up with Ms. McCarty regarding the lighting and access outside the Council Chambers, and also that staff speak with the Arizona Department of Transportation regarding the median landscape concerns as voiced by Ms. Rose.   PRESENTATIONS   1.Presentation and discussion regarding the community's effort to create the next 10-year action plan, known as OV's Path Forward       Principal Planner Milini Simms presented the community's effort to create the next 10-year action plan, known as OV's Path Forward, and included the following: Phase 1 - Lets Create the Plan Importance Phase 1 Phase 1 Report 8/21/24 Minutes, Town Council Regular Session 2 Values Challenges and Concerns Needs for the future Examples of areas that need alignment Resident Working Groups Next Steps Discussion ensued among the Council and staff regarding presentation item #1. Council provided feedback to staff regarding the community's effort to create the next 10-year action plan, known as OV's Path Forward.   CONSENT AGENDA   A.Minutes - August 7, 2024      B.Resolution No. (R)24-31, approving the Agenda Committee assignment for the period of September 1, 2024, to November 30, 2024       Motion by Mayor Joseph C. Winfield, seconded by Councilmember Josh Nicolson to approve Consent agenda items (A) and (B).  Vote: 6 - 0 Carried   REGULAR AGENDA   1.PRESENTATION, DISCUSSION AND POSSIBLE ACTION REGARDING THE COURT BUILDING EXPANSION PROJECT TO ADD A SALLY PORT       Magistrate Judge James Hazel presented item #1 and included the following: Court Expansion Update Project Update - Phase 1 Project Update - Phase 2 Project Update - Phase 3 Proposed Phase 4 - Construction a Sally port/holding cells Funding Expended Other Funding Sources Discussion ensued among the Council and staff regarding item #1.    Motion by Mayor Joseph C. Winfield, seconded by Councilmember Harry Greene to authorize Town staff to solicit bids for the construction of the Sally Port prisoner holding facility, attached to the Town Court, up to the available funds of $854,645.00. Discussion continued among the Council and staff regarding item #1.    Motion by Mayor Joseph C. Winfield, seconded by Councilmember Harry Greene to authorize Town staff to solicit bids for the construction of the Sally Port prisoner holding facility, attached to the Town Court, up to $854,645.00, which is the balance of the original monies allocated, which was $600,000.00 plus the $254,645.00, that Judge Hazel had outlined.  Vote: 6 - 0 Carried 8/21/24 Minutes, Town Council Regular Session 3  Vote: 6 - 0 Carried   FUTURE AGENDA ITEMS    There were no future agenda items requested.   ADJOURNMENT    Motion by Mayor Joseph C. Winfield, seconded by Councilmember Harry Greene to adjourn the meeting at 7:41 p.m.  Vote: 6 - 0 Carried     _____________________________________________ Michelle Stine, MMC Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley, Arizona held on the 21st day of August 2024. I further certify that the meeting was duly called and held and that a quorum was present. _____________________________________________ Michael Standish, CMC Town Clerk 8/21/24 Minutes, Town Council Regular Session 4    Town Council Regular Session B. Meeting Date:09/04/2024   Submitted By:Michelle Stine, Town Clerk's Office Department:Town Clerk's Office SUBJECT: Reappointment/appointment to the Public Safety Personnel Retirement System (PSPRS) Local Board and the Corrections Officer Retirement Plan (CORP) Local Board RECOMMENDATION: The term of the current PSPRS citizen member, Kathleen Hernandez, will expire on September 30, 2024. Mayor Winfield is recommending that Kathleen Hernandez be reappointed as PSPRS citizen member for a term ending September 30, 2028. The CORP has one vacancy. The vacancy is for the Mayor Designee position. Mayor Winfield has nominated Lieutenant Zach Young to fill the partial term ending August 31, 2027. A partial term shall not be counted against the term limits established by the Town Council Parliamentary Rules and Procedures.  EXECUTIVE SUMMARY: Pursuant to Arizona Revised Statutes Section 38-841 et. seg, the Public Safety Personnel Retirement System (PSPRS) was created to provide a uniform, consistent and equitable statewide retirement program for public safety personnel who are regularly assigned hazardous duty in the employ of the State of Arizona or a political subdivision of the state. The administration of the system and responsibility for making the provisions of the system effective for each employer and vested in a Local Board.  The PSPRS Local Board is comprised of five (5) members, including the Mayor or a designee of the Mayor, two members elected by secret ballot by members who are employees of the Town, and two citizen members. The board is responsible for deciding all questions of eligibility and credited service under the PSPRS and for making all decisions on any claim regarding the amount, manner and time of payment of any benefits.  Police Department dispatchers are members of the State of Arizona CORP. Pursuant to ARS 38-893, each municipality that offers CORP must also form a local board to administer various aspects of the program to its members. The CORP local board is comprised of five (5) members, including the Mayor or his designee, two citizen members appointed by the Mayor with approval of Council for four-year terms, and two members elected by secret ballot by members employed by the Town of Oro Valley for four-year terms. BACKGROUND OR DETAILED INFORMATION: The other four members of the PSPRS local board are:         Kelsea Durbin, Oro Valley Police Department - term ends May 31, 2026         Weston Barkley, Oro Valley Police Department - term ends November 30, 2027         Katherine Beck, Citizen Member - term ends September 30, 2026         David Gephart, Oro Valley Chief Financial Officer - term ends March 31, 2028 The other four members of the CORP local board are:        Michelle DeVault, Oro Valley Police Department - term ends June 30, 2027        Dr. Roberta Hindenlang, Citizen Member - term ends August 31, 2026        Keli Mendivil, Oro Valley Police Department - term ends June 30, 2025        Brett Sadovnick, Citizen Member - term ends August 31, 2027 FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to APPROVE Kathleen Hernandez as a citizen member of the PSPRS local board for a term ending September 30, 2028, and Lieutenant Zach Young as the Mayor designee of the CORP local board for a partial term ending August 31, 2027. Attachments Kathleen Hernandez Reappointment Request     Town Council Regular Session C. Meeting Date:09/04/2024   Requested by: Curtis Hicks Submitted By:Catherine Hendrix, Police Department Department:Police Department SUBJECT: Resolution No. (R)24-32, authorizing the Chief of Police to enter into a Memorandum of Understanding Between the Town of Oro Valley and the Arizona Department of Public Safety regarding the provision of alias social security numbers RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: The attached Memorandum of Understanding between the Arizona Department of Public Safety and the Oro Valley Police Department allows the provision of alias social security numbers and related support and services for undercover activity.   BACKGROUND OR DETAILED INFORMATION: The Social Security Administration (SSA) recognizes the need for law enforcement personnel to work in an undercover capacity. As part of that activity, officers occasionally need to hide their true identities and instead use an undercover identity, which includes social security numbers (SSN). SSA has designated the Arizona Department of Public Safety as the statewide law endorsement point of contact for all Arizona local law enforcement agencies regarding the provision of alias SSNs. The Oro Valley Police Department would like to enter into this agreement for the provision of alias SSNs and related support and services. FISCAL IMPACT: The FY 24/25 budget will support any expenditures that may incur by this agreement. SUGGESTED MOTION: I MOVE to (approve or deny) Resolution No. (R)24-32, authorizing the Chief of Police to enter into a Memorandum of Understanding between the Town of Oro Valley and the Arizona Department of Public Safety regarding the provision of alias social security numbers. Attachments (R)24-32 Resolution - DPS MOU for OVPD UC SSNs  DPS MOU for OVPD UC SSNs  RESOLUTION NO. (R)24-32 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING THE CHIEF OF POLICE TO ENTER INTO A MEMORANDUM OF UNDERSTANDING BETWEEN THE TOWN OF ORO VALLEY AND THE ARIZONA DEPARTMENT OF PUBLIC SAFETY REGARDING THE PROVISION OF ALIAS SOCIAL SECURITY NUMBERS; AND DIRECTING THE TOWN MANAGER, CHIEF OF POLICE, TOWN CLERK, TOWN LEGAL SERVICES DIRECTOR, OR THEIR DULY AUTHORIZED OFFICERS AND AGENTS TO TAKE ALL STEPS NECESSARY TO CARRY OUT THE PURPOSES AND INTENT OF THIS RESOLUTION WHEREAS, pursuant to A.R.S. § 11-952, the Town of Oro Valley (the Town) is authorized to enter into or renew agreements for joint and cooperative action with other public agencies; and WHEREAS, the Town is authorized to establish and maintain the Oro Valley Police Department, pursuant to A.R.S. § 9-240(B)(12); and WHEREAS, The Arizona Department of Public Safety has the authority to cooperate with any public or private agency or person to receive or give necessary assistance and may contract for such assistance under A.R.S. § 41-1713(A)(3); and WHEREAS, The Social Security Administration (SSA) recognizes the need for law enforcement personnel to work in an undercover capacity, which may necessitate the use of alias social security numbers; and WHEREAS, The SSA has designated the Arizona Department of Public Safety as the statewide law enforcement point of contact for all Arizona state and local law enforcement agencies regarding the provision of alias social security numbers; and WHEREAS, it is in the best interest of the Town to authorize the Chief of Police to sign and enter into the Intergovernmental Agreement/Memorandum of Understanding, attached hereto as Exhibit “A” and incorporated herein by this reference, in order to set forth the terms and conditions for the provision of alias social security numbers to the Oro Valley Police Department. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Town Council of the Town of Oro Valley, Arizona, that: SECTION 1. The Chief of Police is hereby authorized to sign and enter into the Intergovernmental Agreement/Memorandum of Understanding between the Town of Oro Valley and the Arizona Department of Public Safety attached hereto as Exhibit “A”, regarding the provision of alias social security numbers. SECTION 2.The Chief of Police and other administrative officials are hereby authorized to take such steps as necessary to execute and implement the terms of this Intergovernmental Agreement/Memorandum of Understanding. SECTION 3. All Oro Valley resolutions or motions and parts of resolutions or motions of the Council in conflict with the provision of this Resolution are hereby repealed. SECTION 4. If any section, subsection, sentence, clause, phrase or portion of this Resolution or the Intergovernmental Agreement/Memorandum of Understanding attached hereto as Exhibit “A” is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 4th day of September 2024. TOWN OF ORO VALLEY _______________________________ Joseph C. Winfield, Mayor ATTEST: APPROVED AS TO FORM: Michael Standish, Town Clerk Tobin Sidles, Legal Services Director Date: Date: EXHIBIT “A” DPS Contract No. 2024- MEMORANDUM OF UNDERSTANDING BETWEEN ARIZONA DEPARTMENT OF PUBLIC SAFETY AND ORO VALLEY POLICE DEPARTMENT REGARDING PROVISION OF ALIAS SOCIAL SECURITY NUMBERS (SSN) This Memorandum of Understanding is entered into by and between the Arizona Department of Public Safety (“AZ DPS”) and the Oro Valley Police Department (“Agency”), collectively known herein as the “parties.” I. PURPOSE The Social Security Administration (SSA) recognizes the need for law enforcement personnel to work in an undercover capacity. As part of their undercover activity, law enforcement officers occasionally need to hide their true identities and instead use an undercover identity, including an alias social security number (SSN). The SSA has designated AZ DPS as the statewide law enforcement point of contact (POC) for all Arizona state and local law enforcement agencies regarding the provision of alias SSNs. Thus, the parties desire to enter into this Agreement for the provision of the alias SSNs and related support and services. II. AUTHORITY The AZ DPS is an agency of the State of Arizona and is authorized to enter into this Agreement pursuant to A.R.S. § 41-1713. III. RESPONSIBILITIES OF THE PARTIES A.AZ DPS agrees to: 1. Designate a POC to liaison with the SSA and facilitate, coordinate and manage the provision of the alias SSNs, reassignment of alias SSNs, and related support and services to the Agency. 2. Notify the Agency of any changes regarding the SSA POC. 3. Establish appropriate procedures to receive, handle and process requests for alias SSNs from the Agency. 4. Review requests for alias SSNs submitted by the Agency for completeness in accordance with the terms of this agreement and SSA’s requirements. 5. Maintain Social Security records of the alias SSNs and true identity information in order to maintain and protect the cover of individuals to whom alias SSNs are issued and to protect the integrity of the Social Security programs. Memorandum of Understanding – Provision of Alias SSN DPS Contract No. 2024- Arizona Department of Public Safety / Oro Valley Police Department Page of 52 6. Before submitting requests to SSA, review requests for alias SSNs from the Agency for compliance with applicable legal authorities (state, local and federal law) and to ensure that requested alias SSNs will be used for lawful purposes in furtherance of authorized law enforcement activities. 7. Provide reasons for SSA’s approval or disapproval of requests for alias SSNs to the Agency. 8. Conduct periodic audits of alias SSNs issued to the Agency. B.Agency agrees to: 1. Provide AZ DPS with proof of the agency’s authority to use false identities. 2. Use the false identities only for lawful purposes in furtherance of a lawful law enforcement activity. 3. Provide AZ DPS with the true identities of the recipients of the alias SSNs. 4. Provide AZ DPS with a POC to facilitate, coordinate and manage all alias SSNs associated with its personnel. 5. Notify AZ DPS of any changes regarding the POC. 6. Before submitting requests to AZ DPS, review each request for compliance with applicable law and ensure that the requested alias SSN(s) will be used for lawful purposes in furtherance of authorized law enforcement activities. 7. Immediately notify AZ DPS, through the designated POC, of any activity that could affect SSA or SSA’s provision of the alias SSNs program. 8. Maintain files related to the use of alias SSNs. 9. Assist AZ DPS and SSA with information requests related to the alias SSNs provided under this agreement. 10. Cooperate with AZ DPS on all audits and follow-up reviews pertaining to the issuance or maintenance of alias SSNs. 11. Ensure appropriate use of alias SSNs through supervisor oversight, training, periodic inspection, interagency oversight, and monitoring the use of, and any activities associated with, the alias SSNs to minimize the risk of fraud and other inappropriate uses. Memorandum of Understanding – Provision of Alias SSN DPS Contract No. 2024- Arizona Department of Public Safety / Oro Valley Police Department Page of 53 12. Notify AZ DPS and SSA of any earnings, that the Agency becomes aware, that are posted to an alias SSN and of any benefits, of which the Agency becomes aware, that are being claimed on an alias SSN. 13. Work with AZ DPS and SSA to reconcile earnings on alias SSNs issued to the Agency with the Internal Revenue Service. 14. Maintain alias SSNs and any associated SSN cards in a secure location until they are no longer required, at which time the Agency will so inform AZ DPS. 15. Limit the number of active alias SSNs assigned to each true identity to the minimum required for operational necessity. C. Issuance and reassignment of alias SSNs 1. To request SSA issue or reassign an alias SSN, the Agency will submit to AZ DPS the following: a. A written statement certifying that the request supports a lawful purpose in furtherance of an authorized law enforcement activity, the true identity of the person associated with the alias SSN, and the legal authority for using false identities in law enforcement. b. A completed Individual Alias SSN Application and Certification – Initial for an alias SSN (Attachment A), or a completed Individual Alias SSN Application and Certification – Reassignment for a request that SSA reassigns to another identity an alias SSN previously issued to the Agency. (Attachment B); c. A completed Social Security Administration Form SS-5 (Attachment C); d. Identity documents, as required by SSA, authenticating the true identity of the person for whom the Agency requests SSA to assign or reassign an alias SSN, as follows: i. Proof of citizenship (Birth certificate or U.S. Passport); ii. Proof of identity (Driver’s License or U.S. Passport); iii. Proof of employment (Law Enforcement Identification); 2. If, after receipt of an alias SSN from SSA, the Agency determines it will not immediately use the alias SSN but may use it in the future, the Agency will so inform AZ DPS. The Agency will retain the physical SSN card until such time as the Agency needs to use it. When the Agency decides to use the alias SSN operationally, the Agency will request that AZ DPS reassign the SSN to another identity and provide AZ DPS with the information required in paragraph III.C.1, above. Memorandum of Understanding – Provision of Alias SSN DPS Contract No. 2024- Arizona Department of Public Safety / Oro Valley Police Department Page of 54 3. If, after receipt of an alias SSN from SSA, the Agency determines it will never operationally use the alias SSN, the Agency will so inform AZ DPS and AZ DPS will notify SSA to remove all personally identifiable information associated with the SSN. At that point, the SSN will no longer be available for future use by the Agency. 4. In the event the Agency decides to reassign an alias SSN to another identity, the Agency will submit a request to AZ DPS for reassignment in accordance with the procedures set forth in paragraph III.C.1, above. 5. When the Agency determines a particular alias SSN will never again be used, the Agency will notify AZ DPS and return the alias SSN and SSN card as directed by AZ DPS. AZDPS will notify SSA to remove all personally identifiable information associated with the SSN. At that point, the SSN will no longer be available for future use by the Agency. 6. The Agency will send requests for assignment or reassignment of alias SSNs to AZ DPS via secure means, either in person or by an approved courier or mail service. D. Funding 1. The Agency will reimburse AZ DPS for all reimbursable costs incurred by AZ DPS for operations and services performed by AZ DPS on behalf of the Agency under this Agreement. No fiscal obligation is created through the execution of this Agreement. A fiscal obligation arises only when the Agency submits an Individual Alias SSN Application and Certification. The Agency agrees to submit a voucher made payable to AZ DPS as applicable for the amount provided by the terms stated in the invoice. IV. CONFLICT OF INTEREST This Agreement may be canceled by any of the parties pursuant to the provisions of A.R.S. § 38- 511. V. ARBITRATION The parties agree to resolve all disputes arising out of or relating to this Agreement through arbitration, after exhausting any applicable administrative review, to the extent required by A.R.S. § 12-1518. VI. E-VERIFY In accordance with A.R.S. § 41-4401, the Agency warrants compliance with all federal immigration laws and regulations relating to employees and warrants its compliance with A.R.S. § 23-214. Memorandum of Understanding – Provision of Alias SSN DPS Contract No. 2024- Arizona Department of Public Safety / Oro Valley Police Department Page of 55 VII. NON-AVAILABILITY OF FUNDS Non-availability of funds. In accordance with A.R.S. § 35-154, every payment obligation of the State under the Agreement is conditioned upon the availability of funds appropriated or allocated for payment of such obligation. If funds are not allocated and available for the continuance of this Agreement, the State may terminate the Agreement at the end of the period for which funds are available. No liability shall accrue to State in the event this provision is exercised, and State shall not be obligated or liable for any future payments or for any damages as a result of termination under this paragraph. VIII. NON-DISCRIMINATION In accordance with A.R.S. § 41-1461, et seq., the Agency shall provide equal employment opportunities for all persons, regardless of race, color, creed, religion, sex, age, national origin, disability or political affiliation the Agency shall comply with the Americans with Disabilities Act. IX. EFFECTIVE DATE, DURATION, and RENEWAL This Agreement will be effective upon the date last signed and shall remain in full force and effect for a period of five (5) years. This Agreement may be renewed for successive additional one (1) year periods for up to (5) years upon mutual consent of the parties. X. TERMINATION Either party may, at any time, terminate this Agreement by giving not less than sixty (60) days written notice to the other party. STATE OF ARIZONA ORO VALLEY POLICE DEPARTMENT BY: _____________________________ BY: __________________________ Colonel Jeffrey Glover, Director Chief Kara Riley Arizona Department of Public Safety Oro Valley Police Department DATE: ___________________________ DATE: _________________________    Town Council Regular Session 1. Meeting Date:09/04/2024   Requested by: Bayer Vella, Community and Economic Development  Submitted By:Kyle Packer, Community and Economic Development Case Number:2300141 & 2300167 SUBJECT: PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION ON TWO ITEMS RELATING TO A PROPOSED COFFEE SHOP DRIVE-THRU AND OFFICE/RESTAURANT DEVELOPMENT AT THE NORTHEAST CORNER OF INNOVATION PARK DRIVE AND TANGERINE ROAD: ITEM A: ORDINANCE NO. (O)24-07, PROPOSED ZONING TEXT AMENDMENT TO THE RANCHO VISTOSO PLANNED AREA DEVELOPMENT TO ENABLE ACCESS ONTO TANGERINE ROAD ITEM B: CONDITIONAL USE PERMIT FOR A COFFEE SHOP DRIVE-THRU USE RECOMMENDATION: The Planning and Zoning Commission recommends approval of Item A and Item B. Please note that Item A must be approved to consider Item B, as the demonstrated site circulation for the conditional use permit is dependent on access to Tangerine Road. EXECUTIVE SUMMARY: The purpose of this report is to consider two separate yet related requests regarding the proposed development of a 2,400 square foot drive-through coffee restaurant as a component of a larger office/restaurant commercial development. The subject area is vacant and located within the Economic Expansion Zone (EEZ) and zoned C-1 within the Rancho Vistoso Planned Area Development (RV PAD). The RV PAD provides the zoning standards (e.g., allowed uses, setbacks, heights, etc.) for the subject property. As such, the applicant's request requires consideration of the following: Item A (Attachment 1): Request for a Zoning Text Amendment to the RV PAD to enable new access off of Tangerine Road between Big Wash Bridge and Oracle Road for the entire proposed development.  This change (Attachment 2) to the RV PAD would enable the applicant to create the single proposed additional access onto Tangerine Road, enabling better traffic flow through the eventual full 5.6 acre development. It would also enable others to request It would also enable others to request additional access onto Tangerine between Big Wash Bridge and Oracle Road (Meggett Securaplane, Oro Valley Hospital, etc.)  These requests would still require compliance with the access limitations and drive separation requirements of the Tangerine Road Corridor Overlay District (TRCOD). In other words, the same current standards for most of Tangerine Road within Oro Valley would also apply to this specific segment. Item B (Attachment 3): Request for a Conditional Use Permit for a coffee shop drive-through restaurant within the overall development.  The proposed drive-through can accommodate 16 vehicles without impeding traffic flow.  The drive-through will have additional screening and landscaping as required per the Zoning Code. It meets all Conditional Use Permit review criteria in Section 22.5. As the proposed site is within the EEZ and located significantly further than "one hundred fifty (150) feet of a property used or intended for residential purposes," neighborhood meetings were not required. There are no neighborhoods nearby, with the closest home being roughly 2000 feet away; however, there is a Senior Care (a commercial use) nearby. The Planning and Zoning Commission recommends approval of Item A and Item B. Please note that Item A must be approved to consider Item B, as the demonstrated circulation for the conditional use permit is dependent on access to Tangerine.   BACKGROUND OR DETAILED INFORMATION: Land Use Context   General Plan Land Use Designation: Neighborhood/Commercial Office Zoning: Rancho Vistoso PAD - C-1 Site Conditions  Approximate size:  Master Development Plan: 5.6 acres Coffee Shop: 1.1 acres Property is currently vacant Approvals to Date: 1987 – Rancho Vistoso PAD (RV PAD) adopted 2008 – Property rezoned to C-1 from CPI 2012 – Economic Expansion Zone (EEZ) established 2018 – EEZ expanded to include subject parcel The applicant's proposal is a 2,400 square foot drive-through restaurant at the northeast corner of Innovation Park Drive and Tangerine Road, as well as the initial roadwork for a Master Development Plan proposed to include approximately 33,000 square feet of office and retail space at final buildout. The proposal requires two separate yet related requests. Both requests are discretionary, which means the applicant is asking for new property rights. The Town Council is tasked with approving or denying these requests. More information about each request is provided below. A. REQUEST FOR A ZONING TEXT AMENDMENT TO THE RANCHO VISTOSO PLANNED AREA DEVELOPMENT (RV PAD) TO ENABLE ACCESS ONTO TANGERINE ROAD (ATTACHMENT 1)  The applicant's first request (Attachment 1) is to remove PAD zoning language preventing site access onto the north side of Tangerine Road - in-between Big Wash Bridge and Oracle Road.  In order to accommodate this (Attachment 2), the following section would be struck from the RV PAD:  Section 1.2.C.9: "Tangerine Road. Access from Tangerine Road will be solely from the interchange designated between Big Wash Bridge and Oracle Road (Tucson-Florence Highway, U.S. 89)." The applicant proposes this change to the RV PAD to be allowed to create one additional access onto Tangerine Road. This would enable better traffic flow through the eventual full 5.6 acre development and meet the requirements of the proposed coffee shop operator.  Originally, during the development of the Rancho Vistoso Planned Area Development in the 1980’s, Tangerine Road was planned as a limited access highway connecting Oracle Rd., now State Route 77, to Interstate Highway I-10. The Arizona Department of Transportation (ADOT) assigned Tangerine Rd. the designation of State Route 989 and due to the planned density and future traffic patterns anticipated for the area, the Right-of-Way (ROW) for Tangerine Road was configured to be able to install grade-separated interchanges at the intersections of First Avenue/Rancho Vistoso Blvd., Innovation Park Drive/Water Harvest Way, and at Oracle Road. In addition, because Tangerine Road was being considered a potential major highway, no access between Big Wash Bridge and Oracle was included in the RV PAD. The purpose of the PAD language was to limit Tangerine Road access to the grade-separated interchanges to aid in allowing free-flow traffic conditions, which would have mitigated congestion on the highway from all the anticipated future Rancho Vistoso and Sun City traffic generated. However, as Rancho Vistoso developed, the traffic counts failed to support the grade separation interchanges and major highway development concept. ADOT started the down classification of Tangerine Road by eliminating the state route designation SR989. Then, the section of ADOT-controlled Tangerine Road (from Oracle Rd to just west of First Ave.) was officially transferred to Oro Valley by the State in 2019 (the Town accepted the conditions for this transfer in 2017). For this development, a proposed ingress/egress point on to Tangerine Road, approximately 450 feet east of Innovation Park Drive, will be limited to right in/right out only access. The existing westbound right turn lane at Innovation Park Drive/Tangerine Road intersection will be reconstructed and lengthened to provide a continuous right turn lane that serves both Innovation Park Drive/Tangerine Road intersection and the proposed development’s South Access to Tangerine Road. Westbound traffic approaching the site will make use of two through lanes and exclusive right turn lane. Southbound vehicles exiting the site will be offered a right turn lane which is set far enough east to be out of the functional limits of the Tangerine Road westbound left-turn into the Oro Valley Marketplace. Traffic on Tangerine Road will remain free flow while southbound traffic exiting the site will be STOP controlled.   The reason staff supports this request:  Removal of this text would result in regulation of this relatively small portion of Tangerine Road to be in the same manner as all other segments of this street throughout Town. The Town has recognized the appropriateness of access in other areas not restricted by this code language, such as the additional access provided for the Safeway Plaza in 2020. Additionally, the Tangerine Road Scenic Corridor District (TRSCD) maintains separation standards ensuring appropriate spacing between any future proposed access points. Specifically, Section 27.10.D.3.f.vi.b.4.A.i states, "No direct access crossing shall be less than three hundred thirty (330) feet from an arterial intersection". Removal of this code section will enable other applicants to ask for access onto Tangerine Road; however, any future requests will still be regulated by both TRSCD and the Town’s own engineering standards. And this code language is a remnant of the period when the Arizona Department of Transportation (ADOT) had control of a portion of Tangerine Road and envisioned grade-separated interchanges and limited access highway to connect Oracle Road to I-10. Both ADOT and the Town now recognize that either grade-separated interchanges or designating Tangerine Road as a limited access highway are no longer appropriate. B. REQUEST FOR A CONDITIONAL USE PERMIT ALLOWING A COFFEE-SHOP DRIVE-THROUGH RESTAURANT (ATTACHMENT 3) The applicant's second request (Attachment 3) is to allow the proposed coffee shop to have a drive-through component. Conditional Use Permits (CUP) require additional focus on compatibility and are reviewed for conformance with the criteria in Section 22.5 of the Zoning Code. The criteria are shown below in italics, followed by the applicant's responses and staff commentary. That the granting of such conditional use permit will not be materially detrimental to the public health, safety, or welfare. In arriving at this determination, the factors which shall be considered include the following: Damage or nuisance arising from noise, smoke, odor, dust, vibration or illumination;a. Applicant Response: "Of the potential nuisances listed, the proposed drive-thru use could only create noise impacts to surrounding properties. The aforementioned acoustical study analyzed existing noise levels and also modeled potential noise impacts based on the proposed drive-thru speaker location. The study concluded modern, well-designed, and intentionally located drive-thru kiosks will not have an adverse effect on nearby areas. There are no nearby residents." Staff Commentary : Staff do not have any concerns regarding noise, smoke, odor, dust, vibration or illumination. The noise study reasonably concludes that no residences will be impacted, and the surrounding businesses and uses are appropriate for the noise typically associated with a drive-thru use. Odor and illumination are addressed through Zoning Code requirements, and a drive-thru coffee shop poses no concerns for dust, smoke, or vibration.  Hazard to persons and property from possible explosion, contamination, fire or flood;b. Applicant Response: "None." Staff Commentary : Staff have no concerns that a drive-through coffee use poses an explosion, contamination, fire or flood threat.  Unusual volume or character of traffic.c. Applicant Response: "Attached to this letter is a traffic impact study prepared by Southwest Traffic Engineering...The study concluded that the existing nearby roadway system can accommodate the development without causing existing levels of service to drop below acceptable levels. The proposed drive-thru provides room for up to 14 vehicles to stack without impeding traffic flow within the surrounding parking area. This exceeds the recommendation in the Traffic Impact Analysis from Southwest Traffic Engineering, which referenced notable studies in the industry. There is no unusual volume or character of traffic created by this development. The traffic generated is well within the range of what would be expected in the vicinity of one of Oro Valley's primary employment and retail areas." Staff Commentary : Staff and the applicant have worked to ensure that the drive-thru queuing is sufficient to address the potential demand for this site and use. Staff have observed the peak stacking for coffee shop drive-thru uses at the Starbucks on Oracle, which had 14 vehicles queued, and the Dutch Bros in the San Dorado Shopping Center, which had 17 vehicles stacked during the peak hour. This proposed drive-thru provides 14 spaces, with a total of 16 stacking spaces available without impeding the flow of traffic through the proposed center.  On the topic of drive-thru menu board location, the facility was compared to the Starbucks on Oracle and the McDonalds at 1st and Oracle. These establishments provide between 35-40' between the drive-thru entrance and the ordering speaker and provide 95-115' between the ordering speaker and pick-up window. The distance between the ordering speaker and pick-up window is designed to enable employees to prepare orders that have been received and distribute them efficiently to prevent unnecessary stacking. Employees cannot make orders been received and distribute them efficiently to prevent unnecessary stacking. Employees cannot make orders that they have not yet received, which increases drive-thru delays when ordering kiosks are located close to the pickup window. This drive-thru proposes menu board locations that are in line with other examples provided by Town Council, and the one drive-thru Starbucks location in Town, with ~90' of queuing between the drive-thru entrance and ordering speaker, and approximately 170' of queuing between the ordering speaker and pick-up window.   That the characteristics of the proposed use are reasonably compatible with the types of use permitted in the surrounding area and sufficient mitigation measures are employed to minimize impact on adjoining properties. d. Applicant Response: "...the development's proposed retail/office and restaurant uses are already permitted by existing zoning. those permitted uses were established by the Rancho Vistoso PAD decades ago. The proposed drive-thru, being food service related, also comes with the potential acoustical impact associated with the menu board speaker. Even so, the Spendiarian noise study concluded that modern, well-designed, and intentionally located drive-thru kiosks such as the one proposed on this property will not have an adverse effect on nearby areas. The drive-thru lane itself will be screened by landscaping and low walls as required by Town Regulations. The drive-thru menu board proposed on this property will be roughly 2,000 feet from the nearest home to the southeast, and separated by fifteen lanes of roadway, other retail areas, Big Wash, and a notable difference in elevation. This drive-thru will not have an adverse impact on any surrounding areas." Staff Commentary :  The drive-thru use will be subject to the Zoning Code requirements for such uses, including additional screening and landscaping. As such, staff have no additional concerns regarding the proposal's compatibility with the surrounding uses and businesses, as this development will be required to comply with all applicable requirements.  That the hours of operation of the proposed use will not adversely impact neighboring properties.e. Applicant Response: "The hours of operation will not adversely impact neighboring areas...Typical hours of operation for a drive-thru coffee shop in Oro Valley are 4:30 AM to 8:00 PM. The operational hours of the proposed drive-thru restaurant will ultimately be determined by the restaurant itself, but certainly follow any applicable Town regulations." Staff Commentary :  Staff believe that the lack of residences near this site, and the presence of 24-hour facilities including the hospital, pose as meaningful points to allowing the business to set its own hours.   Consistency with the General Plan f. Please see Section C of this report below for analysis. C. GENERAL PLAN CONFORMANCE Both requests were reviewed for conformance with the Your Voice, Our Future General Plan. Although many of the goals and policies in the General Plan are not applicable to the proposed use, the use fits within the Neighborhood Commercial / Office land use designation, as well as the RV PAD C-1 zoning. Of the 102 General Plan Goals and Policies, 14 are applicable and have been met. Key goals and policies are listed below:  Policy CC.6: Promote the creation of unique community gathering places that are inviting, walkable, attractive, and vibrant and offer commercial, entertainment or cultural activity Goal Q: A built environment that creatively integrates landscape, architecture, open space and conservation elements to increase the sense of place, community interaction and quality of life. Policy LU.3: Reduce heat absorption by buildings, parking surfaces and in outdoor public areas. Policy LU.9: Promote the design of cohesive developments that enhance and promote the pedestrian experience. D. PUBLIC PARTICIPATION A Planning and Zoning Commission Public Hearing was held at their special session on August 13, 2024. Meeting minutes can be found as Attachment 4. As this project is located within the Economic Expansion Zone (EEZ) and is further than "one hundred and fifty (150) feet of a property used or intended for residential purposes", it is exempt from neighborhood meeting requirements. As such, no neighborhood meetings were required or held. The following public notice has been provided:  Notification to all property owners within 600 feet Notification to all HOAs Advertisement in the Daily Territorial Signs posted on property Notice posted at Town Hall and on Town website E. SUMMARY AND RECOMMENDATION In summary, the applicant's request is to develop a 2,400 square foot drive-through coffee restaurant at the northeast corner of Tangerine Road and Innovation Park Drive, as well as Tangerine Road access for the full 5.6 acre Master Development Plan (includes additional restaurant and office space). The applicant's request includes the following:  Item A: Request for a  Zoning Text Amendment to the RV PAD to enable access onto Tangerine Road Item B: Conditional Use Permit for a Drive-Thru Use The Planning and Zoning Commission finds both requests are in conformance with the General Plan and recommends approval of Item A and Item B. Please note that Item A must be approved to consider Item B, as the demonstrated circulation is dependent on access to Tangerine Road. FISCAL IMPACT: N/A SUGGESTED MOTION: Town Council may wish to consider the following motions: ITEM A:  I MOVE to approve Ordinance No. (O)24-07, a zoning text amendment to the Rancho Vistoso Planned Area Development to remove the neighborhood policy limiting access from Tangerine Road between Big Wash Bridge and Oracle Road (Tucson-Florence Highway, U.S. 89) OR I MOVE to deny Ordinance No. (O)24-07, a zoning text amendment to the Rancho Vistoso Planned Area Development to remove the neighborhood policy limiting access from Tangerine Road between Big Wash Bridge and Oracle Road (Tucson-Florence Highway, U.S. 89) based on the finding ___________. ITEM B: I MOVE to approve a conditional use permit for a drive-thru restaurant near the northeast corner of Tangerine Road and Innovation Park Drive, based on the finding it is in conformance with the Zoning Code and Conditional Use Permit criteria. OR I MOVE to deny a conditional use permit for a drive-thru restaurant near the northeast corner of Tangerine Road and Innovation Park Drive, based on the finding it is not in conformance with the Zoning Code and Conditional Use Permit criteria, ______________. Attachments Attachment 1 - Applicant's Request for Text Amendment  Attachment 2 - Rancho Vistoso PAD Text Amendment  Attachment 3 - Conditional Use Permit Application - Starbucks  Attachment 4 - PZC Minutes 8.13.24  (O)24-07 Ordinance RV PAD Amendment  Staff Presentation - Updated 9-4  Page 1 of 2 G:\Projects\19av Rancho Vistoso\c02 Innov Park (Venture West)\Block C6\0235\Sub 2\Sub 2 PAD Txt Amend Narrative.docx TO: PROJECT: Town of Oro Valley, Community & Economic Development Dept. 11000 North La Canada Drive Oro Valley, AZ 85737 Rancho Vistoso PAD Text Amendment to Allow Access to Tangerine Road FROM: DATE: PROJECT #: Paul Oland 9/11/2023 19avc02 Project Overview For many years Tangerine Road was under the ownership and control of the Arizona Department of Transportation (ADOT) as State Route 989, originally envisioned to connect Oracle Road (State Route 77) west to Interstate-10. At that time Tangerine Road was planned to have grade-separated interchanges at major intersections and limited access everywhere else. Access controls and a wide, freeway-style right-of-way were memorialized within the Rancho Vistoso Planned Area Development (PAD) in the 1980’s including along the employment area that would later become known as Innovation Park. Below are snips from a 1985 PAD land use plan showing circles where the interchanges were envisioned, and the 1988 ADOT map establishing the flared rights-of-way needed for the traffic interchanges anticipated at those locations. Over the course of the more than thirty years that followed, regional transportation plans changed, and Tangerine Road was downgraded to a major arterial roadway rather than a limited-access freeway. In 2015 its State Route designation was removed for most of its length except through Rancho Vistoso, and more recently the designation was completely removed. Ownership of Tangerine Road was then transferred from ADOT to the Town of Oro Valley, finally giving back to Oro Valley the right of self-determination regarding future design and access to this important roadway. 1985 PAD Map 1988 ADOT Map PROJECT #: 19avc02 DATE: 9/11/2023 Page 2 of 2 G:\Projects\19av Rancho Vistoso\c02 Innov Park (Venture West)\Block C6\0235\Sub 2\Sub 2 PAD Txt Amend Narrative.docx This Request In light of Tangerine Road’s ultimate functional classification as only a major arterial roadway and not a limited-access State Route, the severe access restrictions established in the 1980’s are no longer needed or appropriate. Oro Valley now has the opportunity to grant access to Tangerine Road on a careful and intentional basis centered on sound traffic engineering and design. Venture West wishes to proceed with development of their parcel at the northeast corner of Tangerine Road and Innovation Park Drive and has submitted engineering plans and a traffic report demonstrating safe and efficient traffic circulation associated with that development. The plans include one new access drive connection to Tangerine Road, approximately 450 feet east of Innovation Park Drive. In order for that access connection to be allowed we seek approval not only of the various engineering plans and traffic report under separate application, but also of a text amendment to the PAD, removing the following text: “Neighborhood Policy 3.9. Tangerine Road: Access from Tangerine Road will be solely from the interchange designated between Big Wash Bridge and Oracle Road (Tucson- Florence Highway, U.S. 89)” That text, referencing an interchange at the intersection of Tangerine Road and Innovation Park Drive, is clearly obsolete and aligned with ADOT’s stringent access control policies that are no longer in effect. We appreciate your consideration of these requests. Please do not hesitate to contact me with any questions. Sincerely, Paul Oland Amendments to Section 1.2(C)(9) of the Rancho Vistoso Planned Area Development. Deletions shown with strikethrough and ADDITIONS shown with ALL CAPS. NEIGHBORHOOD #3. 1. This plan shall adhere to all Rancho Vistoso PAD general policies. 2. Floodplain Encroachment. a. Proposed maximum floodplain encroachment subject to review and approval in the subdivision platting process. b. Encroachment along Big Wash shall not increase the flow velocity so as to adversely affect downstream property, as determined in the subdivision platting process. 3. Open Space. a. Open space shall be dedicated to, and maintained by, the applicable property owner’s association. b. The regulatory floodplain of Big Wash shall be dedicated to the Pima County Flood Control District. 4. Circulation. a. All public streets, with the exception of Rancho Vistoso Boulevard, shall have adjoining sidewalks on one side. b. Paths and trails within a planning unit shall be constructed by the developer and maintained by the applicable homeowner’s association. c. A separate pedestrian path shall be constructed by the developer along Rancho Vistoso Boulevard. Bike lanes shall be striped on collectors and as shown on the Rancho Vistoso PAD Plan. d. The equestrian trail through Big Wash shall be dedicated to Pima County. 5. Planning Unit Boundary. Planning unit boundaries are shown adjacent to ROWs for graphic purposes. The actual boundary shall be the centerline of the ROW. 6. Recreation Areas. The recreation area as shown on the PAD plan shall be built by the developer and dedicated to and maintained by the applicable property owner’s association. 7. Transportation. The ultimate cross-section of the entire roadway network shall be the responsibility of the owner/developer or its assigns. 8. Flood Control District. All washes with a one hundred (100) year peak discharge which equals or exceeds 2,000 CFS must be dedicated to Pima County in fee simple. Other washes shall be evaluated in the subdivision platting process for dedication to Pima County. 9. Tangerine Road. Access from Tangerine Road will be solely from the interchange designated between Big Wash Bridge and Oracle Road (Tucson-Florence Highway, U.S. 89). 10 9. Land Use. a. The following land uses shall be prohibited within C-1 designated areas along Oracle Road: automobile mechanical repair, automobile parking lot, automobile lubrication and oil change operation, billiard or pool hall, convenience store per O.V.Z.C.R. Sec. 31.86(d), gasoline service station, mechanical and electronic games arcade, self-service car wash, tire store, recreational vehicle storage, funeral chapel or mortuary, and sexually-oriented businesses. b. Retail development within C-1 designated areas along Oracle Road shall not be “strip center” style (i.e., arranged as an open air center configured in a linear form, where stores sit side-by-side in a long and narrow row of stores). c. No more than 75,000 square feet of gross floor area permitted per individual retail business within C-1 designated areas along Oracle Road. Expansions beyond 75,000 square feet of gross floor area per individual retail business may only be allowed with a conditional use permit. d. Assisted living/skilled nursing/continuum of care facilities shall be permitted on Parcels 3-BB, 3-CC, and within the Innovation Corporate Center. 11 10. Trails and Connectivity. a. Multi-use trails shall be provided along east bank of Big Wash and through the central recreation area, including trail connections at the north and south ends of Neighborhood 3. The design of the multi-use trails and the central recreation area shall be in substantial conformance with the concepts presented in the Site Analysis document, and shall include pedestrian-oriented features such as seating areas and ramadas. b. The trail along the Big Wash shall be improved and extended south to Tangerine Road. c. Pedestrian crossings shall be provided to offer trail connectivity across Vistoso Village Drive. d. The Commercial area shall be designed in a manner that integrates pedestrian connectivity throughout the site and to other adjacent parcels. 12 11. Ventana Medical Systems Parcels. a. Natural open space shall be maintained to a depth sufficient to buffer the Parking lot along the east side of Innovation Park Drive as determined through the development plan review. A visual analysis shall be required to demonstrate adequate visual buffering. 13 12. Significant Resource Preservation and Sustainability. a. Energy conservation technologies shall be incorporated into the building and site design taking into account current practices, balanced with specific user needs and constraints, as well as economics. Example measures include, but are not limited to: 1) Solar orientation of buildings; 2) Landscape design to enhance shading of buildings; 3) Energy efficient buildings, including lighting, windows, insulation, HVAC systems, alternative energy systems, and plumbing fixtures. b. Solar powered lighting shall be incorporated into the design of the development based on lighting requirements, safety concerns, economics, aesthetics, and available technology. c. Rainwater harvesting shall be required in all landscaped areas and rooftop design should integrate rainwater harvesting, based on safety concerns, economics, aesthetics, and available technology. d. Grading of the ridge-spurs in the entitled areas lying between Innovation Park Drive and Oracle Road with slopes greater than twenty-five (25%) shall be permitted, subject to all slope treatment, native plant preservation plan (NPPP), and revegetation standards required by required by the Zoning Code and Rancho Vistoso PAD. e. All development plans shall contain a visual analysis of the proposed slope treatments and all slopes shall be revegetated to the greatest extent feasible. All other slope treatment and revegetation standards required by the Zoning Code and Rancho Vistoso PAD shall apply. 14 13. Architecture. a. Neighborhood 3 shall include a diversity of architectural styles to achieve a diverse yet integrated office park feel and identity for Neighborhood 3, in accordance with the existing Rancho Vistoso Architectural Design Guidelines. 15 14. Public Utilities. a. All utility lines for new development within Neighborhood 3 shall be placed underground. Page 1 of 5 G:\Projects\19av Rancho Vistoso\c02 Innov Park (Venture West)\Block C6\0240\Sub 2\Sub 2 Narrative.docx TO: PROJECT: Town of Oro Valley, Community & Economic Development Dept. 11000 North La Canada Drive Oro Valley, AZ 85737 Starbucks at Innovation Park Conditional Use Permit Request & Scenic Corridor Analysis for Drive-Thru FROM: DATE: PROJECT #: Paul Oland 9/7/2023 19avc02 Project Overview Roughly 35 years ago the Rancho Vistoso PAD was approved by the Oro Valley Town Council. The planning of the PAD’s main employment area, Neighborhood #3 a.k.a. Innovation Park, wisely included several commercial parcels to provide convenient retail services to the many employees envisioned to work there. Over the years a number of employers have successfully located within Innovation Park, providing critical employment opportunities. As expected, the retail parcels have not developed along the same timelines because retailers first need a base of customers before they will setup shop. At long last, Starbucks has been attracted to Innovation Park, and wishes to locate a 2,400-square-foot store across Innovation Park Drive from Oro Valley Hospital. A critical part of most coffeeshop business models is drive-thru service, and of course Starbucks is no exception. Restaurants are permitted by the existing zoning, while the drive-thru element requires a Conditional Use Permit. As such, we submit this request for approval of a CUP concurrently with the review and approval of the Conceptual Site Plan package for the overall development. Further details are provided below. To garner Town Council approval a project must demonstrate that it meets several design criteria: A. Noise shall not exceed the levels listed in Table 25-1.A.  Attached to this letter is an acoustical study prepared by Spendiarian & Willis Acoustics & Noise Control LLC. The study demonstrates compliance with this criterion. B. Odor abatement shall be in accordance with Section 25.1.A.6.  Although the drive-thru use that is the subject of this CUP request will not create any odors, the associated coffeeshop (which is already permitted by zoning) will of course meet or exceed the Town’s regulations regarding odor abatement. C. Visibility of drive-thru uses and stacking lanes shall be mitigated in accordance with Section 25.1.B.8 and screened in accordance with Section 27.6.C.5. (Section 25.1.B.6.a.i.d).  An opaque screen constructed of masonry or functionally similar material will be installed along the drive-thru lane where it runs parallel to Tangerine Road. Landscape bufferyards will also be installed in that location to provide additional screening and to satisfy the Town’s bufferyard requirements. Conditional Use Permit Request Town Code allows Town Council to approve drive-thru uses when a proposed development has demonstrated compliance with the criteria for evaluating Conditional Use Permits as stated in Section 22.5 of the Oro Valley Zoning Code. The criteria are listed below, along with responses to each criterion. 1. That the granting of such conditional use permit will not be materially detrimental to the public health, safety, or welfare. In arriving at this determination, the factors which shall be considered shall include the following: PROJECT #: 19avc02 DATE: 9/7/2023 Page 2 of 5 G:\Projects\19av Rancho Vistoso\c02 Innov Park (Venture West)\Block C6\0240\Sub 2\Sub 2 Narrative.docx a. Damage or nuisance arising from noise, smoke, odor, dust, vibration or illumination;  Of the potential nuisances listed, the proposed drive-thru use could only create noise impacts to surrounding properties. The aforementioned acoustical study analyzed existing noise levels and also modeled potential noise impacts based on the proposed drive-thru speaker location. The study concluded modern, well designed, and intentionally located drive-thru kiosks will not have an adverse effect on nearby areas. There are no nearby residents. b. Hazard to persons and property from possible explosion, contamination, fire or flood;  None. c. Unusual volume or character of traffic.  Attached to this letter is a traffic impact study prepared by Southwest Traffic Engineering. The study analyzed existing traffic levels and also modeled potential traffic impacts of the proposed development based on industry-standard trip generation rates from the Institute of Transportation Engineering. Drive-thru coffee shops do tend to create traffic levels above typical restaurant uses. However, the trip generation during the AM peak hour is actually less than for coffee shops without drive-thrus. Additionally, most vehicular trips “generated” by a coffee shop drive-thru lane are considered “pass-by” visits rather than “destination” visits, meaning that most of those cars will already have been on the roadway system anyway. The study concluded that the existing nearby roadway system can accommodate the development without causing existing levels of service to drop below acceptable levels.  The proposed drive-thru provides room for up to 14 vehicles to stack without impeding traffic flow within the surrounding parking area. This exceeds the recommendation in the Traffic Impact Analysis from Southwest Traffic Engineering, which referenced notable studies in the industry. As another point of reference, the proposed drive-thru queue length also meets Pima County’s recently updated requirements.  There is no unusual volume or character of traffic created by this development. The traffic generated is well within the range of what would be expected in the vicinity of one of Oro Valley’s primary employment and retail areas. 2. That the characteristics of the proposed use are reasonably compatible with the types of use permitted in the surrounding area and sufficient mitigation measures are employed to minimize impact on adjoining properties.  As previously stated, the development’s proposed retail/office and restaurant uses are already permitted by existing zoning. Those permitted uses were established by the Rancho Vistoso PAD decades ago. The proposed drive-thru, being food service related, also comes with the potential acoustical impact associated with the menu board speaker. Even so, the Spendiarian noise study concluded that modern, well designed, and intentionally located drive-thru kiosks such as the one proposed on this property will not have an adverse effect on nearby areas.  Typical hours of operation for a drive-thru coffee shop in Oro Valley are 4:30 AM to 8:00 PM. The operational hours of the proposed drive-thru restaurant will ultimately be determined by the restaurant itself, but certainly follow any applicable Town regulations. PROJECT #: 19avc02 DATE: 9/7/2023 Page 3 of 5 G:\Projects\19av Rancho Vistoso\c02 Innov Park (Venture West)\Block C6\0240\Sub 2\Sub 2 Narrative.docx  The drive-thru lane itself will be screened by landscaping and low walls as required by Town regulations.  The drive-thru menu board proposed on this property will be roughly 2,000 feet from the nearest home to the southeast and separated by fifteen lanes of roadway, other retail areas, Big Wash, and a notable difference in elevation. This drive-thru will not have an adverse impact on any surrounding areas.  Conformance with OVZCR 25.1.B.6 “Requirements for Convenience Uses”: o This project is significantly more than 250 feet from the nearest residential property and is significantly more than 500 feet from a public park or school. o Noise level controls, odor abatement, and drive-thru lane screening will all meet or exceed Town requirements. o Innovation Park includes several hundred acres planned for, or developed as, “office park” uses, greatly exceeding the minimum of nine acres of “office park” uses per drive-thru convenience use. Additionally, this proposed coffee shop is ancillary to and located within Innovation Park. o Access to this parcel is only via roadways classified as “collector” or “arterial”. Access to the proposed convenience use is via driveways internal to the parcel, and cross-access to other development areas within the parcel has been included in the design. o A large number of employers have already developed within Innovation Park (e.g. Roche Ventana, Oro Valley Hospital, Securaplane, etc.), meeting the requirements of 25.1.B.6.iv. for this project.  Conformance with OVZCR 25.1.B.8 “Requirements for Drive-Thru Uses, Not Including Banks”: o A noise impact study has been prepared by Spendiarian & Willis Acoustics & Noise Control LLC. The study demonstrates compliance with Section 25.1.A.3. o The drive-thru lane will be screened from view from Tangerine Road to meet the requirements of 25.1.B.8.b. o The vehicular queue length of the drive-thru lane exceeds the recommendations in the Traffic Impact Analysis prepared by Southwest Traffic Engineering, which referenced notable studies on the subject of drive-thru queuing. No queuing is expected to occur, or will be allowed, within roadways, drive aisles, or parking access lanes. Acoustical Study Sound Level Map Showing No Impact to Nearby Areas (Refer to Study for More Detail) PROJECT #: 19avc02 DATE: 9/7/2023 Page 4 of 5 G:\Projects\19av Rancho Vistoso\c02 Innov Park (Venture West)\Block C6\0240\Sub 2\Sub 2 Narrative.docx 3. That the proposed use is consistent with the goals and policies of the general plan.  This neighborhood-scale development supports a number of General Plan goals and policies. For example: o 3.4.D. – The people of Oro Valley strive for a community with a wide range of services, amenities, shopping and dining opportunities and housing types that meet the needs of current and future residents.  This project will help Oro Valley to be a community with a wide range of services, amenities, shopping, and dining opportunities that meet the needs of current and future residents. o 3.6.CC.6. – Promote the creation of unique community gathering places that are inviting, walkable, attractive and vibrant and offer commercial, entertainment or cultural activity.  This project will be an inviting, walkable, and attractive commercial gathering place right across the street from the Oro Valley Hospital and numerous offices and businesses. The drive-thru facility itself is obviously not pedestrian-oriented. However, it is a necessary component of a modern coffee shop, and a modern coffee shop clearly helps create an inviting, walkable, and attractive commercial gathering place by being pedestrian friendly with outdoor seating opportunities. o 5.5.LU.5. – Provide diverse land uses that meet the Town’s overall needs and effectively transition in scale and density adjacent to neighborhoods.  As part of the overall Rancho Vistoso PAD, this commercial property is situated at the intersection of two arterial roadways and has no nearby residents who could potentially be impacted. o 5.5.LU.8. – Encourage the development of master planned communities which include suitable residential and commercial uses.  Responsible development of this small commercial property continues to fulfil the original vision of the Rancho Vistoso PAD, which is a mixed-use master plan encompassing over 12 square miles of Oro Valley. When Rancho Vistoso was annexed in 1987 it more than tripled the size of Oro Valley, and has been an integral part of the Town’s growth and success. Even now, Rancho Vistoso makes of roughly one-third of Oro Valley’s incorporated area. o 5.7.DG.1. – Continue to identify additional revenue sources that may provide supplemental revenues to ensure that infrastructure and services are maintained.  The developer will fund their fair share of any new infrastructure is required to offset the impacts of this development. For example, turn lane improvements will be constructed along Tangerine Road at the developer’s expense. o 5.8.I.10. – Foster opportunities for walking, biking, and mass transit to places where people live, work, shop, and play.  This development’s central, infill location is extremely accessible by pedestrians and bicyclists working within Innovation Park. PROJECT #: 19avc02 DATE: 9/7/2023 Page 5 of 5 G:\Projects\19av Rancho Vistoso\c02 Innov Park (Venture West)\Block C6\0240\Sub 2\Sub 2 Narrative.docx 4. That the hours of operation of the proposed use will not adversely impact neighboring properties.  The hours of operation will not adversely impact neighboring areas. Scenic Corridor Conformance 1. Viewshed Analysis  The subject property is within the Tangerine Road Corridor Overlay District but is exempt from some of the district’s requirements because it is within the Rancho Vistoso PAD. No significant scenic views of the Tortolita, Santa Catalina, or other mountains exist from Tangerine Road across the subject property. See Attached TRCOD Visual Analysis Photographs. 2. View Preservation Plan (VPP)  Below is a rendering of the proposed coffee shop within a photograph taken from the perspective of a pedestrian walking along Tangerine Road: 3. Core Character Vegetation (CCV)  Several large trees exist along the northern edge of Tangerine Road due to drainage accumulation along that elevated roadway section. However, those plants are within the public right-of-way. No Core Character Vegetation exists onsite. We appreciate your consideration of these requests. Please do not hesitate to contact me with any questions. Sincerely, Paul Oland 3:13:13:14:1 4:1 4:1 4:1 3:1 PROPOSED BUILDING WLB Inc. Group The Flagstaff, Arizona, and Las Vegas, Nevada. 4444 East Broadway Tucson, Arizona (520) 881-7480 Engineering Planning Surveying Offices located in Tucson, Phoenix and Landscape Architecture Urban Design Sheet Title No.Date Revisions Checked By SheetItemScale Date Designed By Job No. of File:Q:\185050\VW-30 Inn Corp Ctr Block 5 Starbucks\02 Landscape\06 LP\185050 Starbucks L3.dwg 11 GLG CB LANDSCAPE PLAN 185050-VW-30 AUGUST 2024 REFERENCE NUMBER: G1500007 08/22 BOOK 63, M&P PAGE 17, ORO VALLEY, ARIZONA 2201099 2300167, 2300141 /24INNOVATION CORPORATE CENTER BLOCK 5 BLOCK 5 OF THE INNOVATION CORPORATE CENTER FINAL PLAT 31" = 20' PLANTING PLAN SVT SVT BICYCLE PARKING SVTSVT30' WIDE LANDSCAPE BUFFER YARD WITH SCREEN WALL 30' WIDE LANDSCAPE BUFFERYARD WITH SCREEN WALL DECORATIVE ROCK (DR) TO SIDEWALK (TYP) HYDROSEED MIX ON SLOPES / DISTURBED AREA EXISTING UTILITY BOXES (TYPICAL) STORM DRAIN AND CATCH BASIN DRIVE THRU SIGN MATCHLINE SEE SHEET 4 IRRIGATION METER AND BACKFLOW PREVENTER TRASH ENCLOSURE 15' WIDE LANDSCAPE BUFFER YARD TYPE "B" DRIVE THRU ORDER KIOSK PATIO (DR) (DR) (DR) (DR) (DR) (DR) (DR) (DR) (DR) ENTRY ACCESS DRIVE ENTRY DRIVE ACCESS DRIVE WEST SIDE OF STARBUCKS: (5) LARGE BOX MESQUITE TO BE SELECTED FROM NPPP NUMBERS 414 THROUGH 419 FIRE HYDRANT PHASE 1 (DR) LIMIT OF DECORATIVE ROCK (DR) LIMIT OF DECORATIVE ROCK (DR) (DR) (DR) (DR) ENTRY MONUMENT SIGN FOR PLANT LEGEND SEE SHEET 2 EXISTING TREE TO REMAIN (TYPICAL) DECORATIVE ROCK IN PLANTING / ISLANDS AREAS (TYP) (DR) (DR) GRADING LIMITS FOR PHASE 1 (TYP) GRADING LIMITS FOR PHASE 1 (TYP) HYDROSEED MIX ON SLOPES / DISTURBED AREA PROPOSED 6' WIDE SIDEWALK DECORATIVE ROCK (DR) TO SIDEWALK (TYPICAL) LIMIT OF DECORATIVE ROCK (DR) EDGE OF DECORATIVE ROCK (DR) (TYP) (DR) (DR) (DR) (DR) (DR) (DR) (DR) (DR) (DR)HYDROSEED MIX ON SLOPES / DISTURBED AREA (DR) HYDROSEED MIX ON SLOPES / DISTURBED AREA (DR) (DR)(DR)(DR) (DR) (DR) (DR) (DR) (DR) EXISTING SIDEWALK 8' SCREEN WALLS (TYP) 36"36" 48" 48" 36"36" 36" 36" 36" 48"48" (DR) (DR) SCREEN WALLS (TYP)1 11 (DR) 2 11 1 11 EDGE OF DECORATIVE ROCK (DR) (TYP) LOCATION FOR PUBLIC ART 36" 48"48" 48" LIMIT OF DECORATIVE ROCK (DR) (DR) (DR) EXISTING TELEPHONE LINE EXISTING TELEPHONE LINE (DR) EXISTING GAS LINE EXISTING TELEPHONE LINE EXISTING GAS LINE THIS (FUTURE) DEVELOPMENT AREA TO RECEIVE 1" DEEP 1/2" MINUS DECOMPOSED GRANITE. COLOR: "APACHE RED" THIS (FUTURE) DEVELOPMENT AREA TO RECEIVE SOIL STABILIZER FOR DUST ABATEMENT (TYP) EXISTING UTILITY LINES 40' WIDE (30' MIN.) LANDSCAPE BUFFER YARD TYPE "B" 15' WATER EASEMNET CONTRACTOR SHALL VERIFY IRRIGATION PIPE LOCATION AND MAINTAIN WATER TO NEW AND EXISTING PLANT MATERIAL DURING CONSTRUCTION. EXISTING IRRIGATION ALONG INNOVATION PARK DRIVE THAT IS DAMAGED DURING CONSTRUCTION SHALL BE REPAIRED / RECONNECTED WITHIN (3) THREE WORKING DAYS. SEE RAINWATER HARVESTING PLAN FOR BASINS AND CALCULATIONS. NOTES: ALL COMMON AREAS SUCH AS LANDSCAPED AREAS, DRAINAGE AREAS, PARKING AREAS, AND ACCESS AREAS (INCLUDING THE CENTRAL SPINE ACCESS DRIVE) SHALL BE OWNED AND MAINTAINED BY THE DEVELOPER OR ASSOCIATION OF FUTURE OWNERS WITHIN THIS DEVELOPMENT 3 11PATIO WALL THIS (FUTURE) DEVELOPMENT AREA TO RECEIVE 1" DEEP 1/2" MINUS DECOMPOSED GRANITE. COLOR: "APACHE RED" THIS (FUTURE) DEVELOPMENT AREA TO RECEIVE SOIL STABILIZER FOR DUST ABATEMENT (TYP) SCREEN WALLS (TYP)1 11 D R A F T MINUTES ORO VALLEY PLANNING AND ZONING COMMISSION SPECIAL SESSION August 13, 2024 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE            SPECIAL SESSION AT OR AFTER 6:00 PM   CALL TO ORDER Chair Clark called the meeting to order at 6:00 p.m.   ROLL CALL Present: Robert Kellar, Commissioner Joe Nichols, Commissioner William Thomas, Commissioner Sandra Wilson, Commissioner Philip Zielinski, Commissioner Kimberly Outlaw Ryan, Vice Chair Anna Clark, Chair Staff Present:Michael Spaeth, Principal Planner David Laws, Permitting Manager Joe Andrews, Chief Civil Deputy Attorney PLEDGE OF ALLEGIANCE Chair Clark led the Commission and audience in the Pledge of Allegiance.   CALL TO AUDIENCE There were no speaker requests.   COUNCIL LIAISON COMMENTS The Council Liaison was not present.   SPECIAL SESSION AGENDA   1.REVIEW AND APPROVAL OF THE JUNE 4, 2024 REGULAR SESSION MEETING MINUTES       Motion by Commissioner Joe Nichols, seconded by Commissioner Robert Kellar to approve the June  Motion by Commissioner Joe Nichols, seconded by Commissioner Robert Kellar to approve the June 4, 2024 meeting minutes as written.  Vote: 7 - 0 Carried   2.PUBLIC HEARING DISCUSSION AND POSSIBLE ACTION ON TWO ITEMS RELATING TO A PROPOSED COFFEE SHOP DRIVE-THROUGH AND OFFICE/RESTAURANT DEVELOPMENT AT THE NE CORNER OF INNOVATION PARK AND TANGERINE: ITEM A: PROPOSED TEXT AMENDMENT TO THE RANCHO VISTOSO PLANNED AREA DEVELOPMENT TO ENABLE ACCESS ONTO TANGERINE ROAD ITEM B: CONDITIONAL USE PERMIT FOR A COFFEE SHOP DRIVE-THROUGH USE       Senior Planner Kyle Packer provided a presentation that included the following: - Purpose - Location - Background - Item A: Rancho Vistoso PAD Text Amendment - Item B: Conditional Use Permit - Item B: Conditional Use Permit - Traffic - Review Criteria - Summary and Recommendations Paul Oland of Paradigm Land Design, representing the applicant, provided a presentation that included the following: - Original plan of area - Architecture and views of the Starbucks drive-thru - 1985 Planned Area Development map - Noise study Discussion ensued among the Commission, the applicant and staff. Chair Clark opened the public hearing. There were no speaker requests. Chair Clark closed the public hearing.    Motion by Commissioner William Thomas, seconded by Vice Chair Kimberly Outlaw Ryan to recommend approval of Item A - text amendment to the Rancho Vistoso Planned Area Development to remove the neighborhood policy limiting access from Tangerine Road between Big Wash Bridge and Oracle Road.  Vote: 7 - 0 Carried    Motion by Commissioner William Thomas, seconded by Vice Chair Kimberly Outlaw Ryan to recommend approval of Item B - conditional use permit for a drive-through restaurant near the northeast corner of Tangerine Road and Innovation Park Drive, based on the finding it is in conformance with the Zoning Code and Conditional Use Permit criteria.  Vote: 7 - 0 Carried   3.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING ZONING CODE    3.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING ZONING CODE AMENDMENTS TO ALLOW THE KEEPING OF SMALL ANIMALS AND/OR LIVESTOCK WITHIN ALL ORO VALLEY ZONING DISTRICTS THAT ACCOMMODATE SINGLE-FAMILY RESIDENTIAL HOMES AND RELATED SECTIONS OF TOWN CODE       Planner Alex Chavez provided a presentation that included the following: - Purpose - Existing Zoning Code - Keys to draft code: research - Keys to draft code: study session - Keys to draft code: state law - Proposed code amendments - Proposed code amendment #1: zoning districts - Proposed Amendment #2: property size and animal types - Proposed Amendment #3: property standards & requirements - Summary & recommendation Chair Clark opened the public hearing. OV residents Ben & Savanna Randall spoke in support of Agenda Item #3. Chair Clark closed the public hearing. Discussion ensued among the Commission and staff.    Motion by Vice Chair Kimberly Outlaw Ryan, seconded by Commissioner Robert Kellar to recommend approval of the proposed Zoning Code Amendment to allow the limited keeping of small animals and/or livestock within all Oro Valley zoning districts that accommodate single-family residential homes and related sections of Town code, with a condition to revise livestock allowances to enable a maximum of four miniature goats, excluding males, on properties 36,000 square feet to 143,999 square feet.  Vote: 7 - 0 Carried   4.UPDATE ON THE COMMUNITY'S EFFORT TO CREATE THE NEXT 10-YEAR ACTION PLAN, KNOWN AS OV'S PATH FORWARD       Principal Planner Milini Simms provided a presentation that included the following: - Phase 1: Let's talk - Importance - Phase 1 - Phase 1 report - Values - Challenges and concerns - Needs for the future - Areas that need alignment - Resident working groups - Next steps Discussion ensued among the Commission and staff.   5.DISCUSSION AND POSSIBLE ACTION TO INITIATE ZONING CODE AMENDMENTS TO CHAPTER 22, CHAPTER 25, AND OTHER SECTIONS RELATED TO SPECIAL USE PERMITS       Senior Planner Kyle Packer provided background on reasons for updating the code.    Motion by Vice Chair Kimberly Outlaw Ryan, seconded by Commissioner Sandra Wilson to initiate a Zoning Code amendment to Section 22, Section 25, and other related chapters to review and potentially update the standards for Special Use Permits.  Vote: 7 - 0 Carried   6.DISCUSSION AND POSSIBLE ACTION TO INITIATE ZONING CODE AMENDMENTS TO CHAPTER 22 AND OTHER RELATED SECTIONS TO REFLECT RECENT STATE LAW CHANGES FOR REZONING APPLICATIONS       Principal Planner Michael Spaeth provided background on reasons for updating the code.    Motion by Commissioner Robert Kellar, seconded by Commissioner Joe Nichols to initiate Zoning Code amendments to reflect recent State Law changes relative to 1) processing time frames and 2) legal protest areas for rezoning applications in Chapter 22 and other related sections for future consideration.  Vote: 7 - 0 Carried   PLANNING UPDATE (INFORMATIONAL ONLY) Principal Planner Michael Spaeth announced the September meeting has been cancelled and reminded the Commission about the upcoming state planning conference.   ADJOURNMENT    Motion by Commissioner William Thomas, seconded by Vice Chair Kimberly Outlaw Ryan to adjourn the meeting.    Chair Clark adjourned the meeting at 7:36 p.m.     I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the special session of the Town of Oro Valley Planning and Zoning Commission of Oro Valley, Arizona held on the13th day of August 2024. I further certify that the meeting was duly called and held and that a quorum was present. ___________________________ Jeanna Ancona Senior Office Specialist ORDINANCE NO. (O)24-07 AN ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA, AMENDING THE RANCHO VISTOSO PLANNED AREA DEVELOPMENT (PAD) TO REMOVE LANGUAGE FROM THE PAD PREVENTING ACCESS ONTO TANGERINE ROAD BETWEEN BIG WASH BRIDGE AND ORACLE ROAD WHEREAS, VWI Vistoso (Applicant), has requested an amendment to the Rancho Vistoso Planned Area Development (PAD) to remove language from the PAD preventing access onto Tangerine Road between Big Wash Bridge and Oracle Road; and WHEREAS, the Planning and Zoning Commission held a duly noticed public hearing on August 13, 2024 and voted to recommend approval of the amendment to the Town Council; and WHEREAS, the Town Council has duly considered the Applicant’s proposal for the amendment to the Rancho Vistoso PAD to remove language from the PAD preventing access onto Tangerine Road between Big Wash Bridge and Oracle Road and finds that it is in the best interest of the Town. NOW, THEREFORE BE IT ORDAINED by the Mayor and Council of the Town of Oro Valley, Arizona that: SECTION 1. The Rancho Vistoso Planned Area Development is hereby amended as shown in the attached Exhibit “A”. SECTION 2. All Oro Valley ordinances, resolutions or motions and parts of ordinances, resolutions or motions of the Council in conflict with the provision of this Ordinance are hereby repealed. SECTION 3. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. SECTION 4. In compliance with ARS § 9-802, the exhibits to this Ordinance are on file at the Town Clerk’s Office. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona, on this 4th day of September, 2024. TOWN OF ORO VALLEY Joseph C. Winfield, Mayor ATTEST:APPROVED AS TO FORM: Michael Standish, Town Clerk Tobin Sidles, Legal Services Director Date: Date: EXHIBIT “A” Amendments to Section 1.2(C)(9) of the Rancho Vistoso Planned Area Development. Deletions shown with strikethrough and ADDITIONS shown with ALL CAPS. NEIGHBORHOOD #3. 1. This plan shall adhere to all Rancho Vistoso PAD general policies. 2. Floodplain Encroachment. a. Proposed maximum floodplain encroachment subject to review and approval in the subdivision platting process. b. Encroachment along Big Wash shall not increase the flow velocity so as to adversely affect downstream property, as determined in the subdivision platting process. 3. Open Space. a. Open space shall be dedicated to, and maintained by, the applicable property owner’s association. b. The regulatory floodplain of Big Wash shall be dedicated to the Pima County Flood Control District. 4. Circulation. a. All public streets, with the exception of Rancho Vistoso Boulevard, shall have adjoining sidewalks on one side. b. Paths and trails within a planning unit shall be constructed by the developer and maintained by the applicable homeowner’s association. c. A separate pedestrian path shall be constructed by the developer along Rancho Vistoso Boulevard. Bike lanes shall be striped on collectors and as shown on the Rancho Vistoso PAD Plan. d. The equestrian trail through Big Wash shall be dedicated to Pima County. 5. Planning Unit Boundary. Planning unit boundaries are shown adjacent to ROWs for graphic purposes. The actual boundary shall be the centerline of the ROW. 6. Recreation Areas. The recreation area as shown on the PAD plan shall be built by the developer and dedicated to and maintained by the applicable property owner’s association. 7. Transportation. The ultimate cross-section of the entire roadway network shall be the responsibility of the owner/developer or its assigns. 8. Flood Control District. All washes with a one hundred (100) year peak discharge which equals or exceeds 2,000 CFS must be dedicated to Pima County in fee simple. Other washes shall be evaluated in the subdivision platting process for dedication to Pima County. 9. Tangerine Road. Access from Tangerine Road will be solely from the interchange designated between Big Wash Bridge and Oracle Road (Tucson-Florence Highway, U.S. 89). 10 9. Land Use. a. The following land uses shall be prohibited within C-1 designated areas along Oracle Road: automobile mechanical repair, automobile parking lot, automobile lubrication and oil change operation, billiard or pool hall, convenience store per O.V.Z.C.R. Sec. 31.86(d), gasoline service station, mechanical and electronic games arcade, self-service car wash, tire store, recreational vehicle storage, funeral chapel or mortuary, and sexually-oriented businesses. b. Retail development within C-1 designated areas along Oracle Road shall not be “strip center” style (i.e., arranged as an open air center configured in a linear form, where stores sit side-by-side in a long and narrow row of stores). c. No more than 75,000 square feet of gross floor area permitted per individual retail business within C-1 designated areas along Oracle Road. Expansions beyond 75,000 square feet of gross floor area per individual retail business may only be allowed with a conditional use permit. d. Assisted living/skilled nursing/continuum of care facilities shall be permitted on Parcels 3-BB, 3-CC, and within the Innovation Corporate Center. 11 10. Trails and Connectivity. a. Multi-use trails shall be provided along east bank of Big Wash and through the central recreation area, including trail connections at the north and south ends of Neighborhood 3. The design of the multi-use trails and the central recreation area shall be in substantial conformance with the concepts presented in the Site Analysis document, and shall include pedestrian-oriented features such as seating areas and ramadas. b. The trail along the Big Wash shall be improved and extended south to Tangerine Road. c. Pedestrian crossings shall be provided to offer trail connectivity across Vistoso Village Drive. d. The Commercial area shall be designed in a manner that integrates pedestrian connectivity throughout the site and to other adjacent parcels. 12 11. Ventana Medical Systems Parcels. a. Natural open space shall be maintained to a depth sufficient to buffer the Parking lot along the east side of Innovation Park Drive as determined through the development plan review. A visual analysis shall be required to demonstrate adequate visual buffering. 13 12. Significant Resource Preservation and Sustainability. a. Energy conservation technologies shall be incorporated into the building and site design taking into account current practices, balanced with specific user needs and constraints, as well as economics. Example measures include, but are not limited to: 1) Solar orientation of buildings; 2) Landscape design to enhance shading of buildings; 3) Energy efficient buildings, including lighting, windows, insulation, HVAC systems, alternative energy systems, and plumbing fixtures. b. Solar powered lighting shall be incorporated into the design of the development based on lighting requirements, safety concerns, economics, aesthetics, and available technology. c. Rainwater harvesting shall be required in all landscaped areas and rooftop design should integrate rainwater harvesting, based on safety concerns, economics, aesthetics, and available technology. d. Grading of the ridge-spurs in the entitled areas lying between Innovation Park Drive and Oracle Road with slopes greater than twenty-five (25%) shall be permitted, subject to all slope treatment, native plant preservation plan (NPPP), and revegetation standards required by required by the Zoning Code and Rancho Vistoso PAD. e. All development plans shall contain a visual analysis of the proposed slope treatments and all slopes shall be revegetated to the greatest extent feasible. All other slope treatment and revegetation standards required by the Zoning Code and Rancho Vistoso PAD shall apply. 14 13. Architecture. a. Neighborhood 3 shall include a diversity of architectural styles to achieve a diverse yet integrated office park feel and identity for Neighborhood 3, in accordance with the existing Rancho Vistoso Architectural Design Guidelines. 15 14. Public Utilities. a. All utility lines for new development within Neighborhood 3 shall be placed underground. Public Hearing: Two Items Relating to a Proposed Office/Restaurant Development and Coffee Shop Drive-thru Use Town Council September 4, 2024 2 Purpose Tangerine RoadInnovation Park DriveProposed Office/Restaurant Development including a Drive-thru Coffee Shop Public Hearing for Item A: Request for a Text Amendment to the Rancho Vistoso PAD to Enable Access onto Tangerine Item B: Conditional Use Permit for a Drive-thru Coffee Shop Two separate motions required Approval of Item A is required to consider Item B Project Site Oro Valley Hospital All Seasons Innovation Park DriveTangerine Road Tangerine RoadInnovation Park DriveDrive-thru Site Oro Valley Marketplace 4 1987 – Rancho Vistoso PAD (RV PAD) adopted 2008 – Property rezoned to C-1 from CPI 2012 – Economic Expansion Zone (EEZ) established 2018 – EEZ expanded to include subject parcel Tangerine RoadInnovation Park DriveBackground Item A: Rancho Vistoso PAD Text Amendment Original ADOT ROW No Access 5 1987 – Rancho Vistoso PAD prevents access to Tangerine here besides Innovation Park Drive “Tangerine Road. Access from Tangerine Road [in Neighborhood #3, known as Innovation Park] will be solely from the interchange designated between Big Wash Bridge and Oracle Road (Tucson-Florence Highway, U.S. 89).” 2017-2019 – ADOT transfers Tangerine Right-of-Way to the Town, recognizing traffic counts do not demonstrate the need for Tangerine to be a freeway 6 Twin Peaks and I-10 Grade Separated Interchange 7 Item A: Rancho Vistoso PAD Text Amendment Proposed Amendment would enable: Allow the applicant to create one access on the east of their site Allow property owners on the north side of the road between the Big Wash Bridge and Oracle Road to seek access onto Tangerine road from their private properties. Proposed Amendment would not reduce or eliminate separation standards already applied to Tangerine Road via the Tangerine Road Corridor Overlay District (TRCOD) Requires a minimum of 330’ of separation Tangerine Road Proposed Access Item B: Conditional Use Permit Drive-thru Use CUP Criteria: Damage or nuisance from noise, smoke, odor, dust, vibration or illumination Noise study showed no issues Hazard from explosion, contamination, fire or flood Compatibility with surrounding area, and sufficient mitigation measures Additional screening and landscaping is required for drive-thru uses per Code Unusual traffic volume/character 8 9 Item B: Conditional Use Permit - Traffic Sufficient stacking provided Provides 14 spaces 16 spaces possible without traffic impediment Provided stacking matches observed peaks for local Starbucks, Dutch Bros Peaks of queued vehicles similar to what applicant provides Location will experience lower demand; not on Oracle Item B: Conditional Use Permit - Traffic Traffic Impact Analysis: No change before and after new Tangerine Road access point New Tangerine Road connection positioned optimally Maintains current level of service Largest improvement is 8.3 seconds Largest delay is 4.2 seconds Standards: 450’ separation provided exceeds 330’ TRCOD access separation requirement 10 Review Criteria Conformance with Zoning Code standards CUP and drive-thru requirements Goals and Policies Goal Q: A built environment that creatively integrates landscape, architecture, open space and conservation elements to increase the sense of place, community interaction and quality of life. Policy CC.6: Promote the creation of unique community gather places that are inviting, walkable, attractive, and vibrant and offer commercial, entertainment or cultural activity. Policy LU.3: Reduce heat absorption by buildings, parking surfaces and in outdoor public areas. Policy LU.9: Promote the design of cohesive developments that enhance and promote the pedestrian experience. Innovation Park DriveSummary and Recommendations Item A: Request for a Text Amendment to the Rancho Vistoso PAD to Enable Access onto Tangerine Item B: Conditional Use Permit for a Drive-thru Coffee Shop Reviewed for conformance with Zoning Code, CUP Criteria, and the General Plan PZC recommends approval of items A and B Discussion and possible action These items require two separate motions Approval of Item A is required to consider Item B Tangerine Road