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HomeMy WebLinkAboutMinutes - Stormwater Utility Commission - 1/16/2020 MINUTES STORMWATER UTILITY COMMISSION REGULAR SESSION JANUARY 16,2020 COUNCIL CHAMBERS 11000 N.LA CANADA DRIVE REGULAR SESSION AT OR AFTER 4:00 PM CALL TO ORDER Chair DeSantis called the meeting to order at 4:01 P.M. ROLL CALL Present: Michael DeSantis,Chair Joan Brown,Vice Chair Richard Hawkinson,Commissioner Joseph Cuffari,Commissioner Jack Stinnett,Commissioner Staff Present: Aimee Ramsey,Assistant Director Public Works John Spiker,Stormwater Division Manager Justin Turner,Senior Stormwater Engineer Bill Rodman,Town Council Liaison CALL TO AUDIENCE There were no speakers at this time. COUNCIL LIAISON COMMENTS Liaison Bill Rodman commented that he looks forward to learning about the Stormwater Utility. DIRECTOR'S REPORT(INFORMATIONAL ONLY) Assistant Director/Public Works Aimee Ramsey reported that there are no Financial Updates available at this time. Stormwater Division Manager John Spiker reported: •Lambert Lane Phase 2 is currently under construction with the project awarded to K E&G Construction. Anticipated completion date is the end of March 2020. •As part of our outreach procedures we are doing a Stormwater outreach at Wilson K-8 on January 22,2020. •Stormwater Utility has a request in to FEMA to study floodplains-La Cholla&Loomis del Oro area north of Overton east of La Cholla as well as the Rooney Pusch Mutterers Wash area which is in the Greenock& Oracle area. REGULAR SESSION AGENDA 1. REVIEW AND APPROVAL OF THE NOVEMBER 21,2019 MEETING MINUTES 1/16/2020 Minutes,Stormwater Utility Commission Regular Session 1 Motion by Vice Chair Joan Brown,seconded by Commissioner Richard Hawkinson Vote:4-0 Carried Other: Commissioner Joseph Cuffari(ABSTAIN) 2. WELCOME TO BILL RODMAN AS NEW TOWN COUNCIL LIAISON TO THE STORMWATER UTILITY COMMISSION Commissioners and Staff welcomed Bill Rodman.Introductions of Commissioners and Staff were made. 3. INTRODUCTION OF JOHN SPIKER,P.E.,NEW STORMWATER UTILITY DIVISION MANAGER Mr.Spiker introduced himself to the Commission.He thanked the Commissioners for volunteering their time to serve on the Stormwater Utility Commission.Mr.Spiker stated that his background was with Pima County for the last 18 years,in a variety of capacities,mostly with the Flood Control District. 4. DISCUSSION OF STORMWATER MEETINGS AND EVENTS Senior Engineer Justin Turner reported on Stormwater meetings and events.Regarding the STEM Night Event at Wilson K-8 scheduled for January 22,2020,discussion ensued regarding the Stormwater outreach message for students. 5. DISCUSSION OF RESULTS OF NOVEMBER 13,2019 TOWN OF ORO VALLEY MS4 AUDIT BY ADEQ Ms.Ramsey reported on the results of the Arizona Department of Environmental Quality(ADEQ)Audit. There were no findings or citations,only suggestions on wording were received.There were site audits of 5 different locations.Ms.Ramsey reported that the audit went extremely well. Mr.Turner reported that we received a questionnaire prior to the audit,the questions related to our Stormwater Program.At the completion of the audit only 5 or 6 small revisions on wording were asked for. ADEQ congratulated us on our overall program. 6. DISCUSSION OF 2019/2020 TOWN OF ORO VALLEY MS4 COMPLIANCE SCHEDULE,SECOND QUARTER REPORT Mr.Turner gave an update on the progress of the Stormwater Management Program,the practices that the Stormwater Utility goes by to adhere to EPA and state regulations. 7. DISCUSSION REGARDING THE ONGOING 2019 PRE-DISASTER MITIGATION(PDM)FEMA-GRANT APPLICATION STATUS OF THE LOWER HIGHLAND WASH FLOOD CONTROL PROJECT Mr.Spiker reported that Stormwater recently submitted the application to FEMA for funding last week. Regarding the time outline for the grant,we will hear if it is shortlisted in the timeframe of May 2020,and then this summer if the project is moving forward at the Federal level.The earliest that funding would be available would be January 2021 with the date of January 2024 to complete the project. 8. DISCUSSION OF THE SPRING 2020 STORMWATER UTILITY COMMISSION FIELD TRIP Chair DeSantis revisited the idea that Mayor Winfield had suggested to him about inviting Town Council to attend a Field Trip.Mr.Spiker commented that if a Quorum of the Council attended,we would have to make the Field Trip a public meeting,which would require public transportation to locations that most likely cannot accommodate many people.Mr.Spiker suggested that instead,if members of Council want to visit certain areas,Staff can certainly make that happen. Mr.Spiker confirmed the date of the Field Trip as Thursday,April 23,2020,and that sites are still being considered. 1/16/2020 Minutes,Stormwater Utility Commission Regular Session 2 9. ELECTION OF STORMWATER UTILITY COMMISSION CHAIRMAN EFFECTIVE JANUARY 17,2020 Commissioner Hawkinson nominated Commissioner Brown for Stormwater Utility Commission Chairman. Commissioner Brown declined the nomination. Commissioner Brown nominated Chair DeSantis for Stormwater Utility Commission Chairman.Chair DeSantis declined the nomination. Motion by Commissioner Joseph Cuffari,to nominate himself as Stormwater Utility Commission Chairman. Vote:5-0 Carried 10. ELECTION OF STORMWATER UTILITY COMMISSION VICE CHAIRMAN EFFECTIVE JANUARY 17, 2020 Motion by Chair Michael DeSantis,seconded by Commissioner Jack Stinnett to nominate Commissioner Brown as Vice Chairman of the Stormwater Utility Commission. Commissioner Brown agreed to accept the nomination. Vote:5-0 Carried 11. DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELLATION OF THE FEBRUARY 20, 2020,STORMWATER UTILITY COMMISSION REGULAR SESSION MEETING Motion by Chair Michael DeSantis,seconded by Commissioner Jack Stinnett to approve the cancellation of the February 20,2020 Stormwater Utility Commission Meeting. Vote:5-0 Carried FUTURE AGENDA ITEMS Future agenda items were discussed and agreed upon as follows: .Discussion of Meetings and Events .Discussion of the Spring 2020 Stormwater Utility Commission Field Trip .Discussion of Lambert Lane Phase 2 Project .Discussion and possible action regarding cancellation of April 16,2020 Stormwater Utility Commission meeting .Update on the La Cholla Road Widening Project .Discussion of Stormwater Utility Outreach Program ADJOURNMENT Motion by Commissioner Richard Hawkinson,seconded by Commissioner Jack Stinnett to adjourn the meeting. Vote:5-0 Carried Chair DeSantis adjourned the meeting at 4:44 P.M. 1/16/2020 Minutes,Stormwater Utility Commission Regular Session 3 I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Stormwater Utility Commission of Oro Valley,Arizona held on the 16th day of January,2020. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 18th day of June,2020. Yr a Hynd Cr ce Assistant 1/16/2020 Minutes,Stormwater Utility Commission Regular Session 4