Loading...
HomeMy WebLinkAboutPackets - Council Packets (1342) AGENDA ORO VALLEY TOWN COUNCIL STUDY SESSION OCTOBER 21, 2002 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE STUDY SESSION — AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL 1. DISCUSSION REGARDING A MEMORANDUM OF UNDERSTANDING (MOU) WITH PIMA COUNTY REGARDING THE SONORAN DESERT CONSERVATION PLAN 2. DISCUSSION REGARDING TOWN COUNCIL APPOINTMENT POLICY FOR BOARD AND COMMISSION MEMBERS 3. DISCUSSION REGARDING HIRING INCENTIVE POLICY ADJOURNMENT The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Oro Valley Town Clerk, at 229-4700. Posted: 10/18/02 4:30 p.m. lh TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: October 21, 2002 TO: HONORABLE MAYOR & TOWN COUNCIL FROM: Chuck Sweet, Town Manager SUBJ: DISCUSSION OF POTENTIAL MEMORANDUM OF UNDERSTANDING WITH PIMA COUNTY REGARDING THE SONORAN DESERT CONSERVATION PLAN SUMMARY: Attached to this Council Communication are several letters of communication between the Town of Oro Valley and Pima County regarding a potential Memorandum of Understanding ("MOU") between our agencies with respect to the Sonoran Desert Conservation Plan. As indicated in County Administrator Chuck Huckelberry's most recent letter dated October 15, 2002, he is unable to attend tonight's Study Session, however, Mr. Huckelberry would send staff from Pima County in case any questions arise. As you are aware of the previous Council Communications, this agenda item was placed on the Study Session as a result of communications from Pima County concerning a request to the Town of Oro Valley to enter into a MOU in support of the Sonoran Desert Conservation Plan. ATTACHMENTS: 1. Memo to Mayor & Council from Town Manager Chuck Sweet dated September 20, 2002 with the following attachments: a) Letter to County Administrator Chuck Huckelberry from Town Manager Chuck Sweet dated September 20, 2002; and b) Draft Memorandum of Understanding by and between the Town of Oro Valley and Pima County 2. Letter to Town Manager Chuck Sweet from County Administrator Chuck Huckelberry dated September 27, 2002 3. Letter to County Administrator Chuck Huckelberry from Town Manager Chuck Sweet dated October 11, 2002 4. Letter to Town Manager Chuck Sweet from County Administrator Chuck Huckelberry dated October 15, 2002 1 s Chuck Sweet Town Manager 4 MEMORANDUM 10: MAYOR AND TOWN COUNCIL MEMBERS FROM: CHUCK SWEET, TOWN MANAGER DATE.: September 20, 2002 SUB): Letter to Chuck Huckelberry — MOU Attached is a copy of my letter to Mr. Chuck Huckelberry, County Administrator, regarding the Board of Supervisors' action on a Memorandum of Understanding with Oro Valley last Tuesday, September 17th. Also attached is the revised version of the MOU which the Board of Supervisors actually took action on at their meeting. Please do not hesitate to contact my office regarding any questions you may have regarding this matter. Chuck Sweet, Town Manager Attachments (2) :�a. � K# TOWN OF ORO VALLEY 11000 N. LA CANADA DRIVE ORO VALLEY, ARIZONA 85737 Administrative Offices(520)229-4700 Fax(520)297-0428 www.townoforovalley.corn °-NDEOAg September 20, 2002 C. H. Huckelberry County Administrator PIMA COUNTYGOVERNMENTAL CENTER 130 West Congress; 10th Floor Tucson, Arizona 85701 Dear Mr. Huckleberry: On September 4, 2002, you a proposed roposed Memorandum of Understanding (MOU) cooperative conservationplanning program between Oro Valley and Pima establishing a p County support in su ort of the Sonoran DeserConservation Cervation Plan. Subsequent to my receipt of the document, the draft MOU was placed on the Board of Supervisor's agenda for Tuesday, September 17, 2002. As you no doubt recall, I contacted you and indicated that the draft MOU was to Oro Valleyand that it was premature to place it on the Board's agenda unacceptable indicated action. YesterdayI received a FAX transmittal that that the Board did, ve a revised version of the MOU, similar to the MOU that the County and indeed, approve Manana entered into on August 19, 2002 (including deletion of the fund transfer specified in Section 3.1.4, clarifying and further clarif in threatened/endangered species vs. the original "Species of Concern.") pp Although, we appreciate the efforts that you made to revise the MOU at the Board's make it more acceptable to Oro Valley, we will need to study the revised meeting to p version in order to analyze and refine it so that it is in concert with Oro Valley, s goals. The. Town of Oro Valley for several years has implemented numerous public policies relating. to stringent environmental requirements to protect the Sonoran desert. The Town will continue to enhance its efforts through the adoption of the pending General Plan Updatep and other specific ordinances. It is imperative that Oro Valley have a voice in the ininagreement determination of conservation planning our community any agreement with Pima County. I look forward to working with you soon to craft an MOU that works for both Pima County andValley Oro and which meets both jurisdiction's goals and objectives. Sincerely, p Or Chuck Sweet Town Manager C: The Honorable Mayor and Council Members Pima County Board of Supervisors Dale Hall, Regional Director, US Fish & Wildlife Service VUU1V•1•Y AJ)MIN.S1'RATO 0002 MEMORANDUM OF UNDERSTANDING BY AND BETWEEN the TOWN OF::.r.l N N 1•.■ s• • .,w.l',:w1Y..1t./w\t1•r•.w� i%,i.••i•••r,� i.\•t,: and PIMA COUNTY TO ESTABLISH A PROGRAM FOR COOPERATIVE CONSERVATION PLANNING IN THE 1,(w.:010Hobitt. wT . AND PIMA COUNTY. This Memorandum of Understanding("Memorandum")is made and entered into this day of _, 2002, by and between the P.WiLifit*ii!Viii0 and ima County (collectively, "Public Agencies"). WITNESSETH: WHEREAS, page H6527 of the October 11, 2001 Congressional Record states that funds are allocated to Pima County for the regional multi-species habitat conservation planning effort developed in cooperation with agencies including the►:I c .. : : :r'. a through cooperative g agreement that is based on the United States Fish and Wildlife Service's Habitat Conservation Planning Handbook sample Memorandum of Understanding,and this Agreement is so modeled,and WHEREAS, the Public Agencies are among the local agencies that have regulatory authority or responsibility under certain statutes, and WHEREAS, the multiple sources of authority under which the Public Agencies operate do not provide any individual agency with the authority to implement a comprehensive program,enlisting the efforts of all levels of government, to provide for the regulatory management of habitat related to threatened and/or listed endangered species in Pima County, and WHEREAS,because of the overlap and concurrent jurisdiction of federal and Public Agencies,the private sector lacks assurances that compliance with requirements imposed by any one Public Agency will be timely and will satisfy requirements that may be imposed by any other agency, and WHEREAS, the Public Agencies desire that their respective concerns and responsibilities with regard to threatened and/or listed endangered species be integrated and coordinated in such a manner as to ensure effective,timely,and mutually beneficial resolution of such issues within Pima County, and WHEREAS, Pima County will provide technical assistance to the;.r-•;-r -;:,....m....li�.. o 'm.;_..,.,,...•.,'..;., along with available geographic information service based data and researchublished in the studyseries of the p Sonoran Desert Conservation Plan, and Page 1 vvi ivi VvvV 1V.1eJ 'Lill ULrV I•tLu1(1 riii UUUIV'1•Y ADMIN.STRATO ILII 003 WHEREAS,the Public Agencies are desirous that their local land use regulations and development decisions comply with State and Federal environmental and endangered species statutes and regulations, and, along with local industry, that planning provides for continued economic growth and development and ensures a healthy economic environment for its citizens and industries, TIIEREFORE, it is mutually agreed and understood that: 1.0 PURPOSE OF MEMORANDUM The Public Agencies have entered into this Memorandum to define relationships and agencies with permit or regulatory authority over habitat related to threatened and/or listed endangered species and to develop a cooperative program which will ensure that the activities of private parties will comply with applicable laws and regulations concerning the habitat related to threatened and/or listed endangered species in Pima County, and which will provide long-term protection of such species. 2.0 PURPOSES OF THE AGREEMENT The purposes of the Agreement are as follows: 2.1 Protection of Threatened and/or Listed Endangered Species. To conserve and protect . ....tom••., ..:• threatened and/or listed endangered species and their habitats within the o:`�;''�"�•`of r�� `�` roA,���I ;=::,and Pima County to the extent each jurisdiction seeks permit coverage for such species. Each jurisdiction will decide as part of their Section 10 proposal which species in addition to the threatened and/or listed endangered species will be included as part of the jurisdiction's permit. 2.2 Assurances to Private Sector. To provide a means to standardize and integrate mitigation/compensation measures for the threatened and/or listed endangered species so that public and private development actions together with mitigation/compensation measures established by the Program for such actions will satisfy concurrently without duplication or unnecessary delay applicable provisions of Federal and State laws and applicable local ordinances and regulations. 2.3 Cumulative Effects. To specify mitigation measures needed to lessen or avoid the cumulative effects of development activities on threatened and/or listed endangered species and eliminate, where possible, the requirement of case-by-case review of all such effects that will be mitigated by the specific measures. The foregoing shall be accomplished through certain,proceponents of the Program, as described below includi butCOMMg, not limited to,(a)an �r�►`'�t�a ����Conservation Plan to be adopted •,7;•i'ill ii.i%i: '...�.ir. .... by the: ; "aE`T.J ' ': "" that addresses the conservation of threatened and/or listed endangered species in the (b) a Multi-Species Habitat Conservation Plan :;;6!Wilijit''':Aef.'N1-', as an aspect of the Sonoran Desert Conservation Plan to be adopted by the Board of Supervisors of Pima County that addresses the conservation in unincorporated Pima County,(c)an implementing agreement to ensure execution of the conservation plans, and (d) Section 10(a)permits pursuant to the ESA to authorize incidental taking of federally listed species. Page 2 vvi ioi zuui 10:LU IAA OZU(4U8171 PIMA COUNTY ADMIN.STRATO Z004 2.4 Equitable Distribution of Mitigation/Compensation Obligations. To ensure that the costs of mitigation/compensation measures apply equitably to all agencies and private sector groups conducting activities affecting threatened and/or listed endangered species. 3.0 COMPONENTS OF THE PROGRAM The program will include the following components: 3.1 Endangered ecies Element:The Endangered Species Element will establish goals, policies, and implementation programs for addressing issues affecting threatened andJor listed endangered species and their habitats.The Element will provide a comprehensive policy framework that links species conservation programs with local land use planning to ensure coordinated, effective,and timely resolution of conflicts between development and the conservation of threatened and/or listed endangered species. 3.1.1 The Element will provide broad based policy, foundation, and direction for the preparation of conservation plans and other related programs in the County. The Sonoran Desert Conservation Plan will be broader in scope and more comprehensive than the area-specific conservation plans. 3.1.2 The; hivm;i:t.pAppyNOley! will coordinate with and utilize baseline data developed from Pima County's Sonoran Desert Conservation Plan as a starting point to develop an ecologically based, landscape-scale sub regional plan. 3 1 3 Pima County � ......�;:::..::.�.:::: �.:•;::;::i :,.� ,... . will provide the f 0 0;ivoe available geographic information service based data and research published in the study series of the Sonoran Desert Conservation Plan along with technical assistance. 3.1.4 The Element will address the full range of land use issues, including urban, mineral and agricultural development.The State requirement for consistency between general plan elements will afford the opportunity to conform land use planning programs,including the land use and environmental elements of the general plan, with the Element,and to-.provide..for the necessary linkage with local permit,zoning, and subdivision ordinances. The it0e*OfOi#V040 and Pima County will cooperate and coordinate planning efforts to achieve consistencyin planning p g designations so uses are compatible along the jurisdictions boundaries. 3.2 Conservation Plan: A Section 10(a) conservation plan will be prepared by each Public Agency for those threatened and/or listed endangered species which each jurisdiction would like covered under the permit. Section 10(a)permits will authorize the Public Agencies and private parties operating under the authority of the permit,to carry out activities that result in the incidental take of threatened and/or listed endangered species. Page 3 v0/ 1U/ GVVG 1U.Gv rC1L1 JGv I quol/i riiu UUuIv1 Y AU1Yl1N.1'1'KA'1'U Lj 005 3.2.1 It is the intent of the parties to eliminate project-by-project review of the effect of development activities on the threatened and/or listed endangered species to the full extent authorized by law, and to ensure that federal mitigation/compensation measures are not imposed beyond those detailed in the conservation plan(s) for such development activities provided conditions under which the conservation plan was formulated have not significantly changed. Such a conservation plan will satisfy the participating Federal agencies with respect to the protection of the threatened and/or listed endangered species by, among other possible mechanisms, providing uniform and biologically viable mitigation/compensation measures for application to development activities. Such mitigation measures will be developed subject to the approval of participating Federal agencies. 3.2.2 Individual landowners,groups of landowners, or development interests may choose to comply with the terms and conditions of an applicable and approved conservation plan affecting their proposed activities. Alternately, they may choose to prepare and submit their own conservation plan and Section 10(a)permit application when their activities may result in incidental take of federally listed species and, if State or local agency approval is required, they may choose to submit their proposal outside the existing conservation plan umbrella. 3.3 Implementing Agreement. The Conservation Plan and the Sonoran Desert Conservation Plan shall be implemented through enforceable agreements. The agreements shall specify the operating parameters of the conservation plans. The agreements specify the obligations, authorities, responsibilities, liabilities,benefits,rights, and privileges of all parties or signatories to the subject conservation plans to be prepared and submitted with the Section 10(a) permit application. The agreements will provide specific mitigation commitments for private parties and Public Agencies conducting development activities, and assurances by the Public Agencies to prevent the imposition of inconsistent or overlapping mitigation/compensation requirements under any Federal, State, or local law. 4.0 STEERING COMMITTEE The pm and County will participate in Steering Committee activities of each jurisdiction. 5.0 PUBLIC INVOLVEMENT It is the intent of the parties to this agreement that the public will be afforded sufficient opportunity to provide input, not only during the required NEPA review process, but during the scoping and planning process, as well. 6.0 TERM This Memorandum of Understanding is effective from the date of signature until a Party to the Agreement withdraws from participation and memorializes that intent to withdraw in writing. Page 4 Ui/1C/LUUZ !O:LU NAA 5ZU74U6171 PIMA COUNTY ADMIN.STRATO (in006 IN WITNESS WHEREOF,THE PARTIES HERETO have executed this Memorandum, on the date(s) set forth below, as of the day and year first above written. •u::i:r.......:)t`...••r ,•'�'"•rr.r..riJr:i: `;':7:" By „ .•.i...•.. . :.:.:::: ;e'.�::...•::�:'.�.{}.���.r. .::. is ir �.0t'`T'o ,rie ; :r Chair, Pima County Board of Supervisors 1 .t�' rir ;,,,•�. �i�:�j,� X4,•1 1�j' County Administrator, Pima County �:.li. :._ _.f. �,_.��. n..«If.rf�.r.rl'1:.::i::::::'::.is ..............r•1. ..•..oa:,; ;. ;; ��:: ': County Attorney, Pima County - , .S:f:L`l.-fMf.�r•Iir•.r• :!�' :iili�rl•.r.rwJ.•..:d/.. Clerk of the Board, Pima County Page 5 r�tij i7 jOd Sep n f) ADMINISTRATORS OFFICECOUNTY PIMA COUNTY GOVERNMENTAL CENTER 130 W. CONGRESS,TUCSON,AZ 85701-1317 (520)740-8661 FAX(520) 740-8171 C.H.HUCKELBERRY County Administrator September 27, 2002 Chuck Sweet, Manager Town of Oro Valley 11000 North La Canada Drive Oro Valley, Arizona 85737 Re: Your Letter Dated September 20, 2002, Regarding a Memorandum of Understanding Related to Habitat Conservation Planning Dear Mr. Sweet: Thank you for your letter clarifying your position. As I indicated, the purpose of the County approving a Memorandum of Understanding was to demonstrate that the County was willing to comply with legislative direction regarding funding from the United States Fish and Wildlife Service for the Sonoran Desert Conservation Plan. We will adopt any form of Memorandum of Understanding that complies with this legislative direction while at the same time meeting the needs of Oro Valley. The City of Tucson indicated their willingness to enter into a Memorandum of Understanding similar to that entered into with Marana. The Board indicated at their meeting of September 17, 2002, that they would enter into either approved agreement with Oro Valley, or if Oro Valley has additional changes, those would certainly be considered. Sincerely, C.H. Huckelberry County Administrator CHH/jj c: The Honorable Chair and Members, Pima County Board of Supervisors O0 pQ' TOWN OF ORO VALLEY 11000 N. LA CANADA DRIVE ORO VALLEY ARIZONA 85737 ,y10 Administrative Offices(520)229-4700 Fax(520)297-0428 1/44;1,4 www.townoforovalley.com • -sy uNDED- October 11th, 2002 Mr. Chuck Huckelberry County Administrator 130 West Congress Tucson, Arizona 85701 Council StudySession, October 21St 2002 - Re: oro Valley Town Proposed MOU Dear Chuck: the Oro Valley October 21 2002 at 7PM, Town Council will conduct a Study • request from Pima County relating to a Memorandum Session to discuss the recent eq of Understanding concerning the Sonoran Desert Conservation Plan (SDCP). I would invitethisStudySession in order to explain Pima County's Ike to you to attend this subject and answer any questions request of Oro Valley regarding Town Council � � 7PM and will be held mayhave about the SDCP. The meeting will start @ members in the Council Chambers Room at Oro Valley Town Hall. Thank you I lookyour forward to confirmation concerning this invitation. 'ncerely, Chuck weet Town Manager C: Mayor and Council Brent Sinclair, Community Development Director , :jOCT 1 8 REC'D COUNTY ADMINISTRATOR'S OFFICE PIMA COUNTY GOVERNMENTAL CENTER 130 W. CONGRESS,TUCSON,AZ 85701-1317 (520)740-8661 FAX(520)740-8171 C.H.HUCKELBERRY County Administrator October 15, 2002 Chuck Sweet, Town Manager Town of Oro Valley 11000 N. La Canada Drive Oro Valley, AZ 85737 Dear Mr. Sweet: Thank you for the October 11, 2002 invitation to attend the October 21 , 2002 study session of the Oro Valley Town Council to discuss the cooperative agreement for conservation planning efforts. I will not be able to attend this meeting due to prior commitments, but staff from Pima County will be at the meeting in case any questions arise. Thank you. Sincerely, r C.H. Huckelberry County Administrator -.. .:.:.....r•� PROJECT OVERVIEW Sonoran Desert Conservation and Comprehensive Plan j, i Arc.::,; } ,...., _,,,,, _,,,s,„.,,,,,, 11011Oesert 4114 . The Sonoran Desert Conservation Plan is a long term vision for protecting the heritage and - Cooservatioll Plan natural resources of the west in Pima County. = ,. ,-,,.. s ,..4, Plan area: r .�. � The plan area covers 5.9 million acres which includes 2 major eco-regions known as the Sky °"° - , ` x ., Islands and the Sonoran Desert the second largest Native American Nation and 850,000 A,µ r....,,,;,,4„ , ,., / g / J y 4i residents from diverse ethnic and cultural backgrounds in one of the fastest growing #�'�� %,,,,,,Z„, :',Es`,,':- in the United States.The conservation planning effort addresses the problems of Y .,,' �, , ; declining natural resources and the loss of cultural identity. The conserved natur• ,..r g:- ` ,, environment serves as the form maker for the County's human environment.The recentl ar.. . _o adopted Comprehensive Plan Update,addresses problems of land consumption,declinin tax base,circulation,water availability,equity,accessibility,and affordability _ .. A, r- A:# ,,,, _ Since plan initiation in 1998, the process has involve ,3 . . - • r1 `M _. ■The creation and publication of over 205 studies and planning document, 1 ,,-.. ,, IIA partnership between the 12 major government land managers and regulators who have { land use authors over 97: .ercent„of the 5.9 million acre re!:onal.lanxu area. . . g P groups p g ..g t wor in re a ions i wi i comm�ni rou s re reser�in e range • OeSel interests and neighborhoods,through the public participation proces rSoEEI M] t Conser I A partnership with 35 schools and non-profit organizations in the youth participatio ration Pin component �rg41101211 ,gmipi� o ,„ ri r I Over 5,250 participants, including 84 members of t �-.n -e.��,. ' ... '• . -,41-4,-;-:,,,,,',:i.; { - : x ���� Win, � �'� committee, 350 members of subregion land panels, 40 members of technical teams, 400 ' i ..,.;,, ..- 1 individuals from the academic and expert community,and kids age 5 to 16. �'� 4,375g 1440101P ■Policies,plans,ordinances,and conservation achievements resulting from the plannin a process include: .:o , :.---:-..:. I Establishment of the Ironwood Fores' /a iona V onumen. . e resits en Establishment the Las Cienegas National Conservation Area by Congress,Acquisitio and protection of substantial ranch and park land by the County, Acquisition an, protection of substantial riparian areas P by the County.. ■ Adoption or enhancement of ordinances regulating buffer over ay zones arouni preserves, hillside development, riparian mitigation, native plant protection, .. conservation subdivisions, big box limitations, and inclusive home design to„,-40.00— implement the American National Standard Accessible and Usable Buildings Codling, applicable to new construction of detached one,two and three family dwelling units. IIAdoption of policies to introduce and institutionalize standards in the built Coiiiiiteheiisit'e environment for growth areas, mixed use development, inclusionary and mixed Plilhl I u tide income programs, transit oriented development to promote the neighborhood unit, concurrency based on level of service standards, infrastructure service area _ boundaries,and water conservation. 4,, ,,,„„ , _ ■ The Conservation Lands System policy provides guidelines for unincorporated areas , across the full spectrum of the region from the most protected natural and cultural 4 resource preserves,to ranching and multiple use reserves,to large lot development and Plap' .1.;--3Z1.--'4', urban buffers, to the urbanizing areas themselves. This Conservation Lands System, . A- adopted in the local land use plan in December of 2001, incorporates the biological 1 `- «..-.-- ` - reserve recommended by more than 200 members of the science community after 3 years of study.The biological reserve will allow the community to stop the decline of 55 . * ` native species and protect the overall biodiversity of the region. A federal endangered species permit will also be issued to resolve multi-species regulatory compliance issues ; a and balance conservation and economic interests for the region. : ��� 11,1 i k L...., , SONORAN DESERT CONSERVATION PLAN .,. Public and Expert Particiii)atioii 1-rocess ...,, Sonoran Desert Conservation Concept Plan October 1998-Draft•March 1.99-Adopted rIIIIIIIIIIIIMIMIIIIIIIIIIIIIIIIILIIIIIIIIIIIIIIIIIIII.M11.11111—I ..,, 11 -•-*------E ; Develop ; Technical r , Reports i Education Series :Ill.._ ; ...... , Technical i .......... --) ',i Soren. Ranch Recreation ..... I . i Techrrir„al ., Siirli-"-P. I t r---- ----1• ----1 r .. i - ..,..,..,i I Comnirindy r. Techn/cat EI,,,, ,-,,,...: .,,,,:,,,,..,.:•.,,,,,..,ift::.,:':':+.':....,t,i,', 1.a.A it ,. ..„_...,,.,,,., , .. , „ ,_..,,. 11-, .:7:1,ti.:4;4• Preliminary(Technical) Sonoran Desert Conservation Plan Fall 2000 '-'':: e';', :''"-:''•''''.,--'::',',....;!,:-., . vti 4 ':- :f. ,-- , , ,-.,.,;. ,,,,......13:i....„.., . , tit - ,,',,,'.. ,.... ........., ,/,,,:i::::',::::::,:r: .esgwtrltl,i;.,t*1..i.lt:,, :',i,.i.],f::',.:,:git:T,:,•:' '!'''''', -': ' '-.--,-6 ;..o.:;kti;::':i , ,Ac,",''''T.,,i: .. mu.'us. . ' ,...!!:::',2:!-,:!...1,,_ - ''''''' '','''''''''':',',:iMttit:os.,:i:,,,r:1 •:' f,:.----7,'. e'r:,,;•;:,,,::01f.-c,--1 :-.Li..-„,_.. - .-..'',..,.. '-_-,:.,'L- '-.',,.,,',,, ..-,-,1,K4.-:*.A:_.,,e_;,i.,::..,i.,' Asse„,„ip '-'11.::',-:,..:1:1:'. . A,P,1:::r:v. '..411;:,msmvy.,*ft,(4i,".,,,,,t,,,f,,,.:,,,,,f,:-,#1.ra.g-fitlp,,AT,7:;,..k-i:y,,,,L,,i,,o.s:.g:.;'-1,,::''f..1:..-.•....,'.T..":.,,,,,,::;:..'--. Proposed Alternatives 1 ' fl';',,,,..,":.,1,,,,;.t.';',:t. , --. .— ,',,H•::::,'',171.:',';'-'''' .',;-;',':' ' ' Sonoran Desert Conservation Plan .,. . Elements Adopted within Comprehensive Plan .... ., (2001) ,... .,., i:.,.. :„..r. SUMMARY OF CONSERVATION PLAN PROCESS 1.:,. ,.. II 6 Elements: Habitat, Corridors, Cultural, Mountain Park, Ranch, and Riparian ... • 165 studies and planning documents ..,,...., • 620 meetings and presentations • 84 members of steering committee ..,,,-..,.. • 4 technical teams, 440 contributing experts, peer review .,..,, • 12 government partners and 40 community groups ...., ...... ._.„ ..., ..,„ ..... i..„.. ':.4f.,,:iViiiitiiiiitillfiniltilittlitlelitittalifSiatitiiiifignifilititafttiligitatifilligiliglittlitilig0441-titi;,alkOligilitildiellitiliteligilMASIEZ,i:Etist:I:ge;O::'.1:::::::!i:giri:::.:1104,1::::.SK61,1,11811:dilfidat, 12;:, . . '„ ,,,:_,,,„. iubtic and Expert Participation Process _ ____ . . -„ SONORAN DESERT CONSERVATION PLAN .. Participation Process for Youth , - ,, SONOIZAN DESW • ........, * NMI PLAN „, 413, ,., Ktos ,, ,.,,., .• 4 , , ,.., - lite' N- - ,, _ .' 1.4 ,._,,, ,e,:,,, „ , , ,,,, /, / ° . • - 1,..- „,„--&ii t,454::,ge” , . 4'. l'N--.„::Y.,ir,s t,...:., . :.„,i,,-:2-`if,,,,:',-,.`..- # , . •,', z.,--....... , --- , =i ,-- ,- ,, • ff ::,.-A,-')--. , ,, ''''''' ; 'A ,-;:., '1 ' ,, ' k. .-I ' _%) - - .r — « , How to Get Involved , , , To join Ore M45 Sonoran 04.6,1 Con Ptfir%colt S2077404661 or send your nants end address to: J;;;:'•,-7,e.,--'it4C,e.'.° &ort.,,, rt Ci ,ft,ert Cort6ervaitFl ,on an for if,rki ( 110 West Congress Ot,Roo, ii 1uo6or,,AZ g57Or - ilt.t.piliwww.50Cromire.09 SOMOtal Desert Conservatfon Plan For kik*, DaVirr,CorMfrarvir,on Pia.rh.r1111.1 rOir......CO.1 X,..6411.15,1 Llosort C,,,nisurvariort ''?4'''''Atkegle,,, ' ,' CIM2272##E:ilaiiTZra 't 1, ---, Education Communication ',-„ii:,77:-.'il-:"-i:',`,F,i7,:li:4';';',2:-Ict-74•?:.;,i ::::::,,7.72-7.:„„7,=:::::"— : ,-:,,../,a, ,''. -- 17,74''''';,."....,',",';r"r•I'''';:f47:::•7,4::..',,t , ,, ' T:r:4'j.,,.,.7F7Z:7:77:,q:'''':"'",::.."Zr!.;:''::j::L':'r.',r'''Itr":'::; ..," kii qmyr....yr....,.,,,,,,..,..•..",a,..,.....•.,"... .....•••••'t,,,,,,...... •'...:''''" ' ' ,.^'' „,,..f..*4'.i' • "' , '' '' , ' iy:7'.'*',",l.''''''',, , • ' „y40 -7.---.7.-tr,r..1":7,1:..7.7:t7T.',".f-',7= ',..-,,"-' , " .3.1',':::"Zi.tr",:,;,,,.."-Z.::::::::"=-25,,V,47:77, `,.:,,,,f„,? ,g,I.W` ""if"7.4`..4Fit,",:trItt.thZtr..171,::;', . ' '' ..,,,71=1,,'",=:•=.,,...",tr..‘4,,,,,'",:.::,„, :. ' ',4,-t '‘.` '-' , '',',,, ';',.,..-,-;-. 4,--0*,--. .,. ,,,,,., 1 .4.r"- . :,,,t=:,',.:',==';',IX‘'''.Z.,==.7:.; ,,,,,V, , ' •::,,,,::;:,,,,1,,,,,>,,. N• .,1,0,,,,V.0*.d r..........f.",,..,'..... '''''',..i,'''''or.......:,-,r,......:m.,,,,-1-- :,:=,-.7,•::,4:::--4::=7.,L7.7„.=;Z, a,,,,„_ , — , - • ,'-`,•,, SUMMARY OF KIDS SDCP PROCESS „,........._ .,..._ ,n.. ,„,... .„,....,..,..,.,, ,,,, , ..,,,,...,,, ,., _,,...,......, ,,,..,_ ,•-_-_,'-','',--:,”-",-' .'.,--'-' -,---,,,,,.,y,,,a ,,,,,.,., ,..,-....',.. , .'-.-',- .."-.....-,,n-•' ' ": • 125 programs involving 4375 kids (age 5-16) • 35 school and youth group partners • youth summit for area high schools f ,,:, ..„ .,. :,.;, , :- i -:. ,,.!' ADDRESSING THE PROBLEM ,, , F. ;": ;@s of the enaturalsystem - hat'itat, corridor, and riparian elements Conceptual Approach to Organizing Information The biological goals informed the principles used to establish the reserve design.The pRIOn-�� y-TScience Technical Advisory Team directed the workplan and study series carried out by �`(� biological consultants and a team of species experts.A wealth of additional research was conducted across the spectrum of natural,cultural,and fiscal resource subject VIJLNERABLE areas.This combined effort,which has so far yielded nearly two hundred documents, directly informed and had a synergistic effect on the creation of the knowledge base that underpins the Sonoran Desert Conservation Plan.The Science Team,like all four SPECIES technical teams affiliated with the Sonoran Desert Conservation Plan,carried out a completely open process. Ideas were discussed in public in regularly held meetings, priority tflhlPrahle Species workshops and seminars. Following discussions and deliberations,the strongest path priority ! I U pUU in Pima was chosen to move forward as a result of the consensus reached by groups of Ilahi ill Ogfa Allallsis Coun experts. A general way to describe how information is organized in presentations of it ! 1 Oita It JiJ the elements of the Sonoran Desert Conservation Plan is depicted below.Analysis Slogans f Pk NI 20P0 includes a description of(1)the status of the resource base;(2)threats to the resource base;and(3)current management and existing gaps in protecting resources. '' ;. g „, ,,-, etf :--,,,„ -.ow T . -. °rt sa � if‘11( Resa+rce Pottial Thresta � I,- Distribution and Stressors ,,10.7 ;Xt.''...' , . '''''....,,,,, ( Threats I :��. � z :3, (.:,‘ .' level of Threat Ma E.,..,,,,as �+ nag®men ° , Gap An ysis I I --.---' ', ,ark, i Gaps in Additional .,,,,,,,4::,,:,,,,7::.; $i• Conservation Conservation Management Measures ,,,,,w, ',',4,.....,* „,,n .: �,.----- - Reserve Design I ia+:-,Protect ■ Priority Conservation Areas and Landed apes k««e�>,, ^ Sonoran Desert Conservation Plan April 1001 A * Yrs . limo r r f`w' `,5'. ,' s nrr.:r,sae.., even of 3,- This method of organizing information leads to the identification of the highest value �,><�.:`�;['�t2 -.., ° ,- resources,and those resources that are under the greatest threat. Conservation ,.r -r�evtra 4, --- strategies can be prioritized around this knowledge and implemented through the iliiisip adopted Plan. � '^. ' 0 Building Exterior Reserve Boundaries ` � f Species richness 3+species ' r ''. ° ,,. 4.,,,:::::::. Mesoriparian+ Special Scientific PCA richness Critical habitat - important elements 5+s ecies recovery areas research ,:. }tr. #° xeronparian constraints p �` areas I :t�rflilll.Yalx,(l.n[t/U.+., : _:._ . >.. :..:_. .:��. :: �?: -vhamtt ktn:ns:+n.Ulrfrict i � - - _ - I2avrtlixrW 1.Ctarr.*tI. r'drec�� - - ',.,,,,,,,,,,,,,:.,..,,,,,,,f.,,,,,,,,,,,,,,,:., -- tz:tt., ,j,,:,n�r�:,,.a)„tta:; Reserve system , 'n[fnt�'-'''',"""at- . d ninkuntor boundaries ('bras!;!1.,kr.:herr. :X Reserve Design Process UpdateLis Listed Species Reserve Aete IIesp ti�lnoran Dcsert Conservation Plan May 1001 k`nalysis {e g Sonoran/t)znv:Ct{xns m,itis}n Ilan `�'' o CUIIIhIIeS Di is Oiotiith!igs r i as rM , . :d t•S> :r # r oar” ei,(}ian»f\.. + } fi'�j QQQ�} r ¶ °'< Ji iji uEC !1°4s§ftY j;l j''l � #U r, 4r r .yam; 4 ref y.. '4'7'1 '',.. ili ...:--—'',. fillittfil,41,.'''.... tti41 '„..,,,.,,,__,',....,-,:'„,„,,..„,...,,.,....:,_771 '2:-.''',---'-:',' f --.,''' ::i ,'�.,'. Ft}k °{T fly' v_P.” ''''.'''' 7;:- ..:,'':',- ,',:;‘,..::,!.':'-''',':-. ...,:-*,, ' 11, :.:..„.,...:,;,.....,„:,,,..r ' ,,,,,),,,'.. ` , sir 4, �..•i'"� i'inav trxr+r2g.Arizora t'inr i Yung- - £mrd of Strpervunn Ao>rM f M5,5^5 x ?bn'FAta�'tv ..cr,... ' °oy, '� 't M5.5.5.515 Ro.r.on 1.1”..,' ,ra :11:-': ^� °'"$ ;.r c_ a Ravmnexi A,L'a[nxti ni'err.•t 6 - - ' 12.1 N[,..L huxrrmtn,51,4 ici;c ,4 `"" °;.' °,. - �"'q,i,re'"s° Corx[tiy ddmr[etaaAx Cmrof'i Admfnl r'r q ,.* 1,,:',00W,.',.,.. ,mss ".... W. Y:'4 .- i "� .� ,:., J.Y.}' a„' ':.'Y :: t:\ 1 1 1 ;,1 t,, n`rty k4- Y\-RPP.n Y��'r:;' l'i„r.:���1\.} \a.-.1'S`C�, ,r,.:,„ r \ l ....... ,-,, - , .,,,, HABITAT, CORRIDOR 1 , AND RIPARIAN ELEMENTS Critical HabHabitat Biological r dors Two of the elements that express the biological basis of the plan most directly are the Critical and Sensitive Habitats Habitat Map Element and Biological Corridors Element, In 1998,the Science Community did not have a list of priority vulnerable �� xR^ SollUrdil Desert species of concern,a set of biological standards,or even a vegetation mapthat could serve as the startingCollsertiong point for ?IA determining the locations in need of protection for the species that are in decline.After an intensive research Y` Habi>a and Corridor effort involving dozens of members of the science I nts community, from both the local and national level, a 5, }7 t5p 1Mi&asr i,t+rr3^wfl.;y working list of potentially covered species has been t identified; the best available vegetation maps are being ' assembled; and the science community is working to .� `�=x r ��. •. ,,o,� "'g" "�"��`' identify the patches of habitat and connecting corridors that ..,,H.,,,,,....,,,,1::::7:,,, '.a.y' rrA 'cw ""° `"` r; a�aa�da�auud. will establish an effective and lastin biolo ical reserve. t °''' g 9 , For the 9 mammals,8 birds,7 reptiles,7 plants,6 fish, :- i ! g.r,{ °� 2 amphibians,and invertebrates that have been identified \ ,. A.' „,;,:72:4,,f,:: ,,,,, , thus far as being in need of protection,the biological goals of the plan will be of great assistance in promoting recovery Vis° ; , _,,,,,,,4,,, , and improving the status of these species.This is true not xr i only because a statement of biological goals and objectives �r *� z ' .`. has been articulated, but because we are now able to �'�,, :c4, „ - gather information in a comprehensive fashion, takes , y actions to improve the status of the species in the short ' h q' : 1 r '''^ term, and craft an adaptive management plan that a , continues to improve the information base and the "� `a conservation program over the long term. Substantial ”` e '` ` f :(:,,,,,,,,,,,::.,. t,.....,ior,..,, ,,..,f,, ,., contributions from the expert communityhave also built the ` Habitat and Corridors Elements. �,. ` Riparian Riparian Map Two years of review and research led to � Desertthe conclusion that riparian resources \.//::: ' ' 1 0andaquaticareasarethemost vulnerable �,_. �� ?Iao and least protected habitats.While it is far §, r too late to restore many of our riparian Riparian Conservation communities to their natural condition, 1!1,° 7 the SDCP proposes that some natural , ... riparian systems be preserved,restored ins:::;:::'....::::ffn..:.::::'7:-..,-.7::;^e7'"'"'"' ,andmanaged to compensate for the :, ,,,,,:l: decadesof largely unintended 'p an destruction of these systems. Wealso '° _ y - ��"""tomhave the o ortunit to recreatesome �ti �.... tt f � �7 ��r W �riparian systems, using reneesaml e �i p 14 _`: � : °�x: °,k„, " � ,. sources of water, to provide urban iak ; �,,s�� : ::_* 0. tit revitalization, recreation and park development. This ex erience can best , be delivered to the urban area by repairing s ` ,.•, otio degraded riparian environments of our ::: �� ifr :.,,,,,,,z, ,,,,,,,,,: ,, major drainage systems the Santa Cruz �� x`� 41„. e.). ,,,,,,,,:atii, ...,::......,,,r_,..,,,,,,.:.._,,,,,,:.:, ....:....: 7 �'21'.ro 3d rM+e� web �, 1 - �. Rillito,and Pantano rivers and washes ,�,- � � x and by enhancing protection of the 4' . , :: , ,,° remaining fragments along their 4, "� :` , tributaries. .:; mx '!r � i`\( iiwtPA"M.kl :.. ,r :::::: 'C id4"tdd';^f& mY, "" p ,a ., .:. .,,,.,>'�,,.�,,,,,,r x.<,...x„,i„i, MNn.w.�., ...;: a,_ ......,n.,......,..............:......,..,...,,...,,..........,.....,n`............,....,.......-,..:,.............,..,.......,...,......,.......,.......,.‘"..L...-....,...,..,v..,..,...,..........,,..:...,....:--...-.s.,...,..........,-.'..,-,....,....,,....,.,...,.,....:...,,,,,,,-..,,,.......„,..,,.:.........,......,...,',.^........,..,..,,..a. .,.,,....„...,....,...,.,,..,.,,,.....,.....-..,..,-,,..,.,,,,,.„o‘.....„.,..,_..,,,„„,,,,,, ..., ADDRESSING THE PROBLEM , . , ., of declining sense of place anti cultural ittentity through cultural resource, ranch, and mountain park conservation ....„ The Classic Period .. . ,.„ , -..„,„.... ..,..,......,. , v , Son.0 I.g- lost'',oil NH (A.D.1150—A.D.1450) ",.: i.i ', ' The Protohistoric/ :gothiitI-14*****-.--•: Platform Mound Communities ,"44 Spanish Arrival Period ',,,,,.;'-- -fiti4,-'.----‘'-• .. .„. ...„,.....,44.! !!:--,trt,'", at a Glance , •............................• . —• ,•. . , . °.7., ,,, _. ',.,.., Environmental Conditions ,„ , '' 1 : ,,,e,r' ,,," ".- •1,,.,r,r,:et,:t:J.:,:[;.d!vita!'leve,,riu,tuated ov,i sme.as : Time Scale ., . .., ,, 10 .. ,, , , .,t,,,,' Settlement Pattern 10,000 B.C. k.i,.. ' ‘,' •;.•. .`,..' ‘ ,-- ..4.7k,'* a ------- .Varied,onstdelabiy deper4ng on group Te.-.;Co'," ',-,.:', . •;,.. - " 1 s. , ,.r.,..4..„, ki.,.:1; .,..i.,„_,,,_ 4,,,,,.. c,„,,,,,,,,,,.......s...........,-.0,......,.T.',"','• ,H,SCed,in the w,tern oe,Rrts to perroanont ye:ir ' .,--.- 8,000 B.C. •,.,.., A • , ,Y e‘--, s .--,-. his famous expedition to find the elusive"cme of gold."Many , ,......„..,,„.„,..,.,... istonans believe these early expedidons used the San Pedro River - 7——7717., ,•••- ..,r_ . _ ,.., , ,, . h •L,,,,,.,1 watt,aod(.1.tarn ong as a direct trail to the north. 1 i ,4''''''',3,''.'-, — '',--',',74'A--'"e*tl' § Spanish contact with,and knowledge of southern Anzona Na- •L'',,,,'-',I,,,,,,ns.,,,,,,,,,,,,,,,,,,.,.., 1._. ' '''• ‘$:,..,..,',', --.?t' '-:.- ' 5 tive Amencans was relatively mMimal unti11691,when Father •Hunted gar.ne.',Ads.,,,, bads Eusebio Kino and Captain Juan Mateo Marne traveled down the •6athe,d smid ci,o,,,,,,,,,,,u.,;,,,,,,,,,,......,,,,,,,.., A.D.200 Santa Cna River from Sonora.The small Sobaipun settlements TA,bo5ans ale term Hohokam,which means"those vided politically powerful or wealthy as scatters of plainware pottery sherds and piec.of flak.stone. Techno,,,,,, who came before"or"all used up"in the people with a residence that was physt- Subsequent explorations encountered different settlements in the •2Ian,,,,,,,,, , Piman language,refers to the prehistoric cally raised above their constituents'or desert,west of the Santa Cruz River.The people who lived M this ,,,,,,,,and..,,,,,,,,,,,,,,,,,,,,,,,,„,2,„,,,t, •- - --- r6., pottery•producing farmers who inhab- neighbors'houses.Many platform ....were called PaPagos and Sand PaPa8..Their d.cenden. •Houses we,e smal1 wal',tape,'out stroIues co,ered . A.13.1150 *e.,.4tt it'd the Sd""ta"Dese"Iti ce""at a"d mdands a""large that"me atc"""1". still live in the area,a.today call themselves the Tohono .. s, .southern Arizona,and northern gists have argued that it would have been O'odham and Hia C'ed O'odham,respectively.The Sobaipun and ",'El,'at dut an''''g''''''.''eittl't'lll'agE''''' . CLASSIC '... me..ft..roughly A.D•0500 14.50neces,to gather commlahltY stIPP.rt other O'odham groups were all Piman speakers and were pmbably ,t"l''''''.1''''''l's PERIOD - In the beginning of the Classic a.labor to design and build these struc• the descendants of the Hohokam.Apaches and other mobile _ r,tiod around ADmajor changes tures.This suggests that either the hunter,therer-Nidei.groups entered Lath the re,,,on during th,, Important Sites/Settlements in the Area period as well,interacting with both the settled native farmers and •ken....,6-.4 2ac A D.1450 villages became n.re c°.Pact,and at...1,Y°vet the community as a whole the new comers,the Spanash.It was the co-mingling of all these •.3ari Agustin,,Oeul L a . OO1 0 , 00 different people at the end of the lgth century that set in motion •;tuba, , structures built into the ground.The con- of a platform mound in thelr village. the years that followed. struction of ballcourts,which were corn- Classic Period Hohokam people If you would like to learn more about the Early Spanish explor- — - - " m'aPubl"c„arthhilt:"WvTlil fe'eture"d"al"' tarlaile"du"teddiwi"dlgalme;Ind"theri el A.D.1700 7:;d,rast;e:rtt°.rtectaigg-usiacreMicti:- iaritoetr.„m:f a•cieriirain[,,,,re'dstar,:Tesst,T;.- at the crossroacls between prehistory a.history in southern Ari- `. it yon,,piease consult IfispankArizonit,1S36-1856 by James E Of- :'',';',::,,,,,,,,t„, ''l, - '4, were built.Like the role of ballcourts,at- During this period,they also continued to hcer and Cycles of Con,st by Edward H.Spicer ' ciall':tefOlgiinsocuir?idnsfuknrCZnee'dainlYHCZyk am Fro(i'llgcheasrtilTelioll'o:i:ctri=aPIZrZeaijr; I./e-'''4;4 I,t' ''' • _. _ ___ communities Some experts suggest that design motifs and style.Classic Period .1'r' •"._yi'if' . the earliest mounds were the locales of re- sites in Pima County have also yielded ce vs ''''". ' A.D.1856 11 , • • i'-•" lat4i*.' ' ' 'j- -•• '- r • , '. N. , ‘ — ' - - ' • ', PlISCO11111) \L., - .. .7—..-',--'..,,7•-•,--',7, \,-77 , _... .. . . . .2,....,,,_ .,,;.-.. ,,..,-,,. ...,,,, - ,...,,,,,,,- ... ', , -- , - - -------- ,-,.44#-..--,:,:z. ._,- --t,".,. _A ' ' A.D.1912 ..144,:3w.-A,'' •.; ..",,,,,T,,•-•,- • ,. .- • .../i,1.4.: 1;,071):.1,4.,,, ': ,, - D.•P,s,',a, ,' ,i oo 4.,'''''• ---' -- 't.7:;:cs7:;;;77,:ite.if:sg,::;;Z:=;"TZt.1;7•:7:7,'a ft::::7'"'T"'''''''''N'' 'L "PT'o52 : '32"''' ' CULTURAL RESOURCES FACT SHEET NO.S. .115-Aittisotiov-votrotielitatligitim*01.51444214014111Stitirovity.:44,000atgaNS4otearivisumsfe_tisislopl_41-1-0,-,- „,,,,,,...10,34,50q.-twisprolp.wenmeoceisaossor.ottivoolft„...4.204,voce,,,,titiots$4-65,102Notoliwoos-o,:::400*?,,,,sitw-:,.,-,-- ,,,,r,"*„,,,.,,,„,-.-r..,,,•_,..,,,,,,,,,-,.:,,,,,,,,,,_ i i. • Fltstonc and Cultural Preservation listoric and Cultural Map I- ,,,-:,,,-_,'-',--,--,'2,-`-_--::- Pima County is rich in history,culture,regional character, Preliminary -,--------'''-'-,- and diversity,all of which contribute greatly to our collective --'- - - cultural heritage and community identity. Based on -, i- ''.,*;7"-” ' Soporarillesert , research conducted for the conservation plan, it is now ''' ConservationPlan possible to quantify the richness of Pima County's :4 ' - ' ,viiir, archaeological,historical and traditional resources in a way ,1,.„ . - '--,- '1,;,,,,,-,:-.,,,,-- ..- -?.,,, --:-.':' -- ' ' Cultural Resources that has not been possible before.For instance,only 12% i' ' - -- j..,---- -,..-,.,,,,i' , I - .- ,‘ ''. ' ! '''',. ..; .• ,,. .. II,............z,,,,,ioloopost 1..... of the land area of eastern Pima County has been formally " 1 ''-, - .-'.,',„,.--•:'--:--%"'"-,,,,' 4-tr-,......,,, - -, Investigated for archaeological sites,and yet 3541 sites 1 —.I.— -,--,qtai". .,,,,,,-_-, ''‘"" have been recorded.More than 4000 historic buildings are 1 ,,,,' * " _Ai:,',,. , • . :: .ii'lli . known,and 121 sites,buildings,and districts are listed on il ... -... s , ,0 - ,:' .'''' . the National Register of Historic Places.Pima County has i, I .. ---- .,',':;,-.?, --,:.***" - -- , ....,-- ,.-.. ten historic communities,thirteen ghost towns,and three gi - 1: -',°- ,, -- ---- --,- * it ', .I' , si ikt, '-', • , '' .....' , '': historically significant trails. In addition, a number of ,',1 i ,t ,,,: ..,... ---.7.,.. - ''''•,.. traditional cultural places have been identified, many of ' ,:.' -' 4... ,,-..,-i - - -• ,,,,,- •,"4,,' "i which are important to the Tohono O'odham Nation and ,'"/ -..-,- .,..4, „,,,.• _ some that are important to the Mexican American - - 1- ' ..., "-A4,7-i . 4:p „.,.,.... ,‘,„,,„..„...„;„ ,, 14.-,... community in Tucson. These places demonstrate a 1".-7.1.ilf---' ;-','',,,„,...,,--:'” '4r.,:--, __,1 1, 71.., remarkable wealth of cultural and historical resources in i „-,..;.-.14§-.L. ,,,,,,,, ,,,,;:;),_. ...... ,...., . ,, Pima County, and yet urban expansion threatens these viii4 .;-1 :ii-- ...,:r„ ,,,,,:,.... ,'tB,,,A0.-,.,,, opt Itcrwi: known resources and those that have yet to be discovered. ' iiiiii:', ' v.„,±41,,,.-20,,,„:,-, '- f . ' •, ',W,-•,,,,,,.•• ''''‘ic•C4,0'11,,,•.;••,', Historic settlement patterns indicate that the greatest ',,,,,,,,„'.-. '''--,,„,:4,...,A...'„--.., --,40,*; -4..ritg .. ' ,,,..--*.'"- ,-... aRA. . _..., impacts to our cultural and historic resources have Art-7 ' ,' ...:' ',,:,!=`?2,:-1*. 4::,,',4": 2'' ,,,,,,4, '''' *•,...•114414a,-;,_., .1„,, ••••,'„,.'• . ,_.,. occurred along the principal riparian and/or drainage0,-,..„„,-, atti• basins of the County. it- - ...,....e.t ._, _ .-,_,........ . - .:., RANCH CONSERVATION AND ,.. , MOUNTAIN PAH EXPANSION ELEMENTS Ranch Conservation Ranch Map By virtue of the ongoing land stewardship and Snorall Desert management provided by ranchers,ranch lands in Pima ., i,,,t, - ... , a .-: County are uniquely suited to preserve natural, , * Conservation Plan unfragmented open space,habitat,and the land's natural 11, - , ,, ,,.: ,, and cultural resource values.In eastern Pima County, ,i :.---', ... :,,,:sr,,,, Ranching in Pima County there are approximately 1.4 million acres,comprised of i 1-, a mosaic of private and public land ownership,that are tit , currently dedicated to ranching use.Virtually all of the ,, , , „ . larger ranches manage both privately owned and leased public and state trust lands.Most ranches are family- , ..... m owned enterprises,often representing the descendants ,‘,4 .,... ,_ ' . . ' Mi'4'1-- '—''-- of original homesteaders who established ranching ; ,,.,' '".*I: operationsinthelate1800s.Ranchinghasprobablybeen the single greatest determinant of a definable urban ,„ .' . , «• . , ./..- .',4'.,,,,,.,„.„':' ..,!, milli ,,{i.,,,,,,,, boundary in eastern Pima County and has served to w . .'t „ • . — .1., , ,t. .,.. . preserve natural open space.To prevent unwanted urban .,,,, .,,i 1 sprawl and unregulateddevelopment,it's most important , .,,,, that Pima County encourage and retain viable and sustainable ranching operations.Ranching has served f IT . ......,,,,„.„j,„rm..„..........................,.._ ,,,,,,.„, " ,, , well to protect our natural open space,and it continues ., , ' to be an important traditional industry that has shaped ,,, ,' , . ,.41 therurallandscape.Unfortunately,manyoftheseranches .,J-1 4.!, *I 7" pige,,,'..z, - 1 ir Si and the natural and cultural landscapes they protect are , ! now threatened with urban encroachment and 4,, I „sr 4.. .,,..,i,,,,,44.,, riA*N4;3,;„,.:::1,tmg.4.1*,:i ,' • fragmentation as a consequence of the conversion of •,Att . ,.. ranch lands to real estate development. Mountain Parks Mountain Parks Map Of all the counties in the State,Pima County .r 1 has been a leader in natural resource ,i —,.,..„--- ,,, ,..,,,.. _,,, Sewall Desert protection.The establishment of Tucson i ! -,. ...... ... , -, .... .. , „ Mountain Park in 1929 marked the l' ,, gallsenatioll Plan beginning of an unparalleled conservation ,i y,,,,,, ,.., ,A., ethic. Since the Sonoran Desert ,;(4- Mountain Parks and 1 1 ti i '''';' -:, '-151'7': ' Natural Reserves Conservation Plan was proposed in 1998, we have successfully conserved 135,000 „ y .....Mountain Par.Expanse, -, ,., .,,. .,.. , ' tem.0 6..1... acres of Bureau of Land Management land , — in the Ironwood Forest National Monument. The Monument was designated by former , President Bill Clinton on June 9,2000.The , , ' - Cienega Creek Watershed has been , I I afforded greater protection due to the ,,,if :,;,,:lis ,,,,, ,,,,,,,,,, ..,,, ,, III declaration of the Las Cienegas National i\, / ,'.',„,,,--;:lintlffr ',,tf.;,..i4.;,:4,4iiiit ConservationArea,passed by Congress and \ 1 ,,,,,, signed bythe president December 7,2000. ” Regardless ofthe amountof open spacethat ,,t ',.,,-:'. exists across Pima County,we have not i, .1' t,,,,,,,,,..4".. ::,,,„ , assembled a system that effectively 1 1, .1, ',,'.4' 71: ,L::'',. preserves and conserves natural,biological .-11$. + assemblages of species.We must expand and redouble our efforts at mountain park ,...‘„,,`,.7.,..,, ) '',:it0,4.fttip,,, ,7,,,,,t,"-; ..?"7.f.,412,7_:,,,.. . ,Ei,::,,,..!•,'::„..,, -,,,,,„:1,,,...:,.,4,,,y7;1';' .,,,,,ii A,,,,, ',:, , , 1 development and conservation and do so in a manner that directs our resources and11140 ,,,,, , , energies at sustaining and maintaining ,,,,j , ;4:: - — ilk; biological diversity in the Sonoran Desert. – - . . , . ADDRESSING THE PROBLEM „, a land co,bu - tnpt_................................lion) declining tax vase, and past regional resistance to planned development .........-,,..—....... Timeline of Planning Events and Population Growth in Pima County 1641 .,1hiladettxhi4,MAO 3gl1dlonl.Mirti1 WWII of tokmital ptthinatEnt ttai 1791 -Washirigumt 1)C Itaidia1t1.4.41k4lit 11,Mo,,An i,114,0.,1 ligetti) 1/140,-Siotury ite4orrei ktiyornivent ipubbe twelfth through tub&infrattruk Impel, 1942-Pint public*at.'piping yrifiefil(New Yorki 1$31.1-Him regional park iyarrinitwin(Attila Ilitt9-rim tegicuial WV.,agent y atintont 111901-Pt.initikfut°Ott Nterovenitrit f met aeithetit,Lob.formiltatertatiati, 1,00-WO sanitary sewers installed in Tucson 19i, Aum Levislittutt 4.1,,p4s toniox ertatAirig tegi,41-1,4t 1-4 Stirt/4/4,1,4iiSlit, P126 ..4.496,11M-I 0:42rt tut NJ,int,up/..4.11,Write We.,at,3,414s,,"/AM. Oar' 1949-2211144142 counties Own 942413011171k plan and unit. 1949,.Pia.&minty Ptintuing 94241146419 Conunitnon formed 19414-Pima County Zoning Ordinance Meows ettecithre 1926,interttate highway worn'.rt.,ate.411r,15ttlerel att 1963-(btari Mr Act 1964.Urban MAtt,Transit 41 1469-Nitic not Usivaunisontal pith.)441 create,N1,4IL1,41, ment,.11,11,,,,,o 1972-Ink-.1 Wort 1,11utIon GUMMI Ml(Cie.bates Mt 1962, i 3102.,Tit*grotealti 4/4324genntst1 pt.I Ittampo,Tarn V0411,1 441.44.1 in I,omit 5. 1973-Aria,.1,14.14txtre 4110.1 Cities to plan.cone,revatme ukbilivvtioti,, ' 1973*florid litia,n,Protortaost Act ›.. 1973-faulangerot 00419 Act 1974-Ciiniatigii granted authority in reipultait wikliirsmicon 1974-Pam Caussity adopts Uniform Buditing Code = , 1942-ESA armitendot tan AM Set firm 10 tiobitert t,ottne.09.1 Kam S) i MILLION 1992-Naga County comintlipensivt Mu adopted 1999.Pima County Sonoran Peon+1 rutebet,a0rau Com ei4 Plan edinipeimi III I800.0(k Z 600r00C , ,,,,, .,. ..4$' ;.;‘,*9; i < , i . I' -1 400001 = at /11. 200001 - i....&,.........1...,......11,,...,,,..L.,........k........4talm21- 0,- "--a'--"......--""- U 1680 17ou 1800 1-84 1,o 4u 1 z,ue.J fvis., 1900 320 1940 ,960 19K, 2000 .......iho"am*0 Stoop ivhs Pio.w. YEARS ,loter,Lirttthe 0,..forts t+mo,Be,., 0205,,,,,,,,,Goo,a...,3oro Ati irlhinn Dign ElApT euvuT Yil PIMA COUNTY:NET ASSESSED VALUE i CAPITA,2000$ . SO110F011[1E011 C011Servuliull.1.10.1.1[HU 1 0111/b 1 , $8,000 Pima County,Arizona -1,1-4 $7 VI RIP _ .. LW- The law allows a certain type of unregulated 1 qii A Jiit $6,000 mr, development,often called"lot splitting,"or 1 ill Kt $5,500 Ir ,, V,ildcat staxtiv ision or tot splittim2 is geneiall}defined $5,000 - as the proliferation ot nen nsidential parcel,n ithmt ' 14/ the benefit of subdivision iceulation.Often these areas $4,500 ..! are de%oid of an}basic infrastructure,standaid ein non- i 4 , mental regulation SUMR ision standards or mfiasti uc- ''''''' - ture icquirements Such items are commonplace in the . ,, Terre 90191'9093 9.6,MOT'ism'9001 92193'sew,39197 wee'own iegulatm of,ubdri ided land 77/79 79160 95,92 2.094 06/96 97199 031,90 9102 e0194 96.196 97222 MOO t-nder the kniona Ret Ned statutes a num parcel division of less than six splaSi,not cote to boa "subdivision"The count)may not den}approval ot require a public hearing in such cases.The el feet of the lave is that lot splits%%filch occur ander such circum- stances no matter hon extertsive the genealog,}he- v comes are not iequned to pod.,a plai and the related -4:t,-° - "V,„ '5-"; Arizona State law has encouraged , Immo%einem,that are lequned of sulxii%mon, .1° V ''' ,,,,,,,41,,„,, A significant number of new dwellings are created ,,,,,,,,„ ,,,i, ,,,,,:l ,: unregulated development, which lacks basic through unregulated lot split activity. In 1,97 a total of 372,no,iesulenual cinching units , '' ' infrastructure. The resulting land uses have led iecei%ed pei mit,in umncorixnated Pima r.'ount)Of I'''' ' '5, thi,I i23-or 41%-of the 11CAN IMO,n ere not at of to a 38%decline in the tax base, when measured platted,ubdi%isions , in constant dollars and divided per capita. .., - A CASE FOR MIXED USE DEVELOPMENT ...l, 1,,... Infrastructure, Density, and Commercial Use carry the tax base ,,,,..•_......,______...,,,,.....„ Pima County Comprellionstve Lard Use Man'" ' t---7---7:'''''''--- -r:-:-..,. '-4, ' --.1.,... • '-' ,—; -61---7..,.. - non 4",ge ,-'•2140, 1 74"...,.......,.. . .4.02 ... 1 ".. 'i' 'T ig"' .1. Ai ,• ' ,-• IA ,s, i . P-' - . -ispe • -E Taxes Paid per acre ' ligri" r' ' '''''' . --4---- -1".• ''''‘ I. '.' ,..... : I.,• --t,.,„„ii, , ' M 1107.13.0 ', ,- ....... .1 !----'!""" '...---',-..' . i : 4° a....... r• i .•.e.-,..,,,, i.,::,- , - a ,......., ,.., , ,, , . -, , , , ..,....' . ---..- -1711,-• -----;': - ,- , --,.„,..„, , ..•-,.1.. ,--4:' -. . ] -... If ri : : / '*-- . --.-r.".!..:: -. ' F.--, ',..........1 - i , '_, v .- .1--- •:111 4 - _ ,.., i I....... ..... , ,. — , :... JJ, ,- ,'": "l'i• '''' — itr,...r."—tri • - ....A:_ ' 1 1,.. „.„, 67a 01111Mr...._.„ .. ....._ 10 iiimrattiviwrarePat.var,- ,„,,, Eastern Pima County Watersheds 1,76mr,Wcz. Revenue and Infrastructure Relationship 4.Middle Santa Cruz ISS.Avra Valley 1 Residential and Commercial Components_sitRuilt Environment S Tortolita Fan", .Middle San Pedro : 'i law 14.6, 1. Full cash value of theiesidential and commercial built environment--The last section of i ,S• ' the study established that as of November 2000: Ievv et..0 1 i • The full cash value of land and improvements for all of Pima County was$35.3 billion. : • The full cash value of Eastern Pima County was$34.7 billion. • The full cash value of the land and improvements for the 16 urbanizing areas in Pima County,covering 468,089 acres(1/12th of the county)was$34.2 billion. 60.Atter Valley . This section reviews the 165,275 acres of Pima County that constitutes the residential and ,s,,,n,.2.3, commercial built environment.The full cash value of this land area is$27.76 billion. AREA OF PIMA COUNTY(ACRES) FULL CASH VALUE/NOV 2000(PERCENT) All of Pima County(5.88 million acres) $35.3 billion(100%/ Eastern Pima County(2.44 million acres) 834.7 billion(98.5%) ,..,,,,,,.. --, ,-------------, 16 Urbanizing Areas(468,089 acres) $34.2 billion(96.9%) *Pif-'7.ii-N,,,,i.,,- 3.Upper Santa Cruz 1 2.C)enega-Rincon I liOlki1114 %T....5,e ! "a Taxes...7714. I Commercial/Residential(165,275 acres) $27.76 billion(78.6%) ,aSawver..5.5% i .,,se..,,,i.:..0 I 2—CsimmerciaLland_uses_tend to have greater value on a per acre basis--The state law that defines the elements of the comprehensive plan promotes mixed use development. Traditionally,neighborhood concern has been voiced against including commercial uses near or within areas with residential uses. The chart below demonstrates that commercial uses Percent of Total Taxes Paid, tend to carry a much greater full cash value per acre than residential uses. Compared to Percent of Sewer System by Watershed LAND USE TYPES FULL CASH VALUE PER ACRE WATER.ED ,OF TOTAL PRIMARY 8, ,OF SEWER SYSTEM SECONDARY TAXES PAID Business centers a 586,489/acre Middle San Pedro 0.02% Malls and stop centers 6 508,573/acre Cienega Ram77 Ramo 0. ./a ',./ Raateuanla a 393,106 I acre . tipper Santa Cruz 5.4% 5.5% Multifamily residences 5 341,868/aura Hotel,rnotel,resort $340,328/acre Tottalita Rio 145,, 1.1.1 s 283,480/acre Altar Valley 1.3% 2.3% Single family residences a 185,886/aura AVT3 Valley OS% 0 Warehouses/industrial a 154,129/acre Mobile homes a 25.098/acre 012,820/home, To a surprising degree, the value of the tax baseis found in the ..., . I. improvements, not the land;and this supports both the conservationist ...., and New Urbanist—fiscal resources are protected when we commit to quality in both the built and preserved environments. STUDIES THAT CONTRIBUTED ' -). to tbc iiidoption of th -init-, ,t)unty Comprehensive Plan and built environment, including new urbanism concepts __ r. ...r. ...... _„,..... ....., - - 1pirduirligkowiptoll,R,,N900111, * Smdrt Cirowt1)Audit ,. 7:7— Pima County Distribution of Taxrse 1 ,: ,,) ! Fiscal Resources ' I ' ,!,,, ;if; ,L. 1 D rNa Valuation r, 7-,, Vor' ,';'-' '---',:I'`,., '- 1,'P.,!-,;,,,,,..,,—.— /47, *'* 4,- ,' :, ,',•.''''''',',',', ifit...!:i...7,!:1- i ';",.. a i-::,.-4 *''''''''''', 4 ,, '- ictiolof Sci'vice ...._ i ServiceArea Are. MCV '_.........„, D6(eleOdplUTI:ne t ' "VAndivaeprtsaatiloDnessfiogrn Housing ,,,-,,ot --- , 2002 '' Cil';:a1::' j . .. ...e. .....-- /1 . . , . Ilistml of Land Ilse in Pima County ___.----—-,,,----------------„------- it„,„ion page Population hill aal 141114 flu; Transportation Primer , (oncurrency(7,dk;!)7,12evelopment in Pima County m N ... _.---;77..... 0.-- ,..s,i1...r:,, o 1 , + IQ , — ... .,, .... s i 171. *., ''' T ,. a'::ya,A,,slr;i;,"it ...W....F... *. 1 Air Quality -..... ..., 7417- , Strategies Trends in Housing I mpact Fee and ;#,:i7,' ,„,, ..., Affordability(1975-2001) 4- Inclusionary i 1 1---lousinc,,Study ' -,',.-'Ordable Housing ' IA, , for the ive Jr'' Js.,:, ° ,: ' '': : ComiNeh -,,,.7. ,,.,„ Plan .• - , .,,,, j \\., , , ........,„ , ,.... „,. ii ,,... op?' - 1I . L7.7-,,„-'7,,, _ ,,,,' , ., id OIL.., ,,,r‘‘:;,;-,3f,..,-,,,,,- „ i \ ' i . .; , ,, _,„ ,. 4 , .., .:. : f 1 : CONSERVATION LANDS SYSTEM . : _, „„,,___ ,,„ , �' � --- Sonoran Desert .o, i 1,i.,$ sy nran +3.*. ., f F : e't,, 41 ::','.c.;:' ` r , yrA i)ngternv,sson for protalIng tile llc 1t anci yam:: ? .e ,f41117- p Iteit' ,','''':' rat-unit re,ource,Of tile'West '' ,.,,,=''',-- -..,'_r- -1-4._ 4) , i . _,,..., , ---_....,..,, ,----- ... - - --,..s4,,.,,ii.til,.. , i , ,,„,„,,,,,..._,...,...1, .*,--.:,-,Ix, , .,,"Ali - --'',.' ,,-44;# '.44-'..-.Rd , Pa's:::,:::"Am ,' ',,,,-.414''',.ripzu , , , ,,,,„ ,_:, , . , ,r. ,,.,,,,,,,,,,,,-,:!",.'-',,,„,4 ..z.,.„,, ,,,,,, ,o-t union,, ..,,, ,-,, , t ` , 4,,,,,,,,,,,.,„,. ,.„,...„4:. ,,,,,,i,_-,,,,i j 3 3 ul fa .:4':,::,,i,7 7...„.....— S°M . ,- e Se fYX' C 'blG ' Mc til 1) :,,,,,„ ,..4 1, .,1YRi --‘ ,,, ilio-si, . , zip::: . r d i sem1041; OM jGw x 3fo4 1. : v µf W �7cTii:kJi.h a ,` `r, '..J Vii' }r ,': R a...F....rt;A3ac errr9#.A..... a 'I j .e' 4 i ,..,. 03 2�%c 4ert,kr w fJ Zz..aSr A wyar x,,,t,:Ara ,. �,,, ti,tt t,,,s'''' ,..'2.,-,',-„,', -,*,'",,:M. 4 Cka+ strvd nrlFf c,-...,....c t. 1,,,,.t c �^ ayra�c: � ! ""ust¢><i r 6 C^l l.,.m g 7r7 �{ Y r., f€ "' La5ter 6lima Ck)unt9 s , '11:t { i :, I Y#, '!+'E�1fT.17'IfAF'}`xi`Cti'i� w-;, ,,, ft i' 4 M , M ina k our.,,Anzoru i , , i:::[1 ' v , rx..::rxi of. i pFir1tr.4!a•tsp:1f.: .:. 4t5 -.akt4 aklt,itx�i4z+{ta,ra,k.+ Sonoran Desert 1 L?+atI'.r3«.•n' r . .. s{ 5ervti}i{n r1 4r ^ , e 4:7i,',+,;,,i-,*-,i , [k.cluritql\amtnistrator , �.., m 9rMfii.,,i.:1••.MeeK.='4s'.t'!marr.�vb�+'X u'&K, ,'n'v-it314t.N,{t!et,.}aY3'at5ea:4mnFh.,A1.'m4htKF.rV{Y:2&Y'3'n. ..f:.a"hm4}'.jnT?'dK:.?•J.'..+^tX,.Ea:NAkF`4?.n.-S.eYlY.'w.x.!"-.:n'k4.A'4,iri'.'kwIY.We':A•.'aYat '`:.,.a - CONSERVATION PLAN LANDS SYSTEM = COORDINATION Regional Plan Polices for the Conservation Lands The Pima County Board of Supervisors adopted the System protect natural resources according to their Comprehensive Land Use Plan Update on December value. Intensity policy guidance ensures that new 18,2001.The Environmental Planning Element of the fi rezoning and specific plan requests,time extension Comprehensive Plan requires analysis,planning and 4 requests for rezonings,requests for modifications or strategies to address anticipated effects of plan 1 waivers of rezoning or specific plan conditions, elements on natural resources associated with including substantial changes, requests for proposed development under the comprehensive Comprehensive Plan amendments,Type II and Type plan. The policies and strategies to be developed x III conditional use permit requests,and requests for under this element shall be designed to have waivers of the subdivision plat requirement of a countywide applicability. The Sonoran Desert fl zoning plan approved within the Conservation Lands Conservation Plan is our analysis, planning and System conform with the intensity and quality strategies for natural and cultural resource protection. k standards that is appropriate for the protection of What follows documents the Conservation Lands r existing natural and cultural resources. New -- is System as identified in the adopted Comprehensive applications for more intense land uses within the ' 3 Land Use Plan and provides development guidelines Conservation Lands System will be evaluated against to ensure that conservation goals are given proper the followingcriteria to determine their j consideration in evaluating any development I appropriateness ;gi��9l � 0 proposal.The Conservation Lands System does not '� alter,diminish or affect existing valid land uses. CONSERVATION LANDS SYSTEM e DEFINITIONS The purpose of the Conservation Lands System is to ensure the long-term survival of the full spectrum of plants,animals and biological µ communities that are indigenous to this county. The Conservation Lands System identifies those areas in Pima County that are necessary to accomplish this goal.Listed below are general land-use recommendations associated with each of these land categories. In some cases,more than one category is indicated for a given land unit(for example,Scientific Research Management Areas may overlap Biological Core areas). In these situations,the goals for the most protective status should take precedence. 1.Important Riparian Areas These are areas defined by meso-riparian and xero-riparian vegetation,higher water availability,denser vegetation,and high biological c: productivity.In addition to the inherent biological value of these water-related vegetation communities,important riparian areas 4 and the adjacent uplands provide a framework for linkages and landscape connections.These important riparian areas are extremely important elements in this Conservation Lands System and every effort should be made to protect,restore and enhance the structure and functions of these areas,including hydrological,geomorphic and biological functions. '- 2.Biological Core Management Areas k These are areas of very high biological importance distinguished by high potential habitat for five or more priority vulnerable species, special elements(e.g.caves,perennial streams,cottonwood-willow forests),and other unique biological features. Land use and management within these areas will focus on conservation,restoration,and enhancement of natural communities,with provision for other land uses that are consistent with improvement of conditions for"vulnerable species,"soils,and native vegetation. 3. Scientific Research,Multiple Use,Recovery,and Agriculture Within Recovery Management Areas Scientific Research Management Areas-These areas are currently managed for scientific research:the Santa Rita Experimental Range r and the University of Arizona Desert Laboratory(at Tumamoc Hill).Land use and management within these areas focus on balancing conservation,restoration,and enhancement of natural communities in support of scientific research on the environment and natural resources(e.g.,monitoring ecological change,measuring effects of experimental grazing methods). Multiple Use Management Areas-These areas are generally defined by the occurrence of high potential habitatf or three or more priority vulnerable species and special elements.Land use and management goals within these areas will focus on balancing conservation, restoration,and enhancement of natural communities with other uses compatible with the maintenance of biological values.Land uses appropriate for these areas must be consistent with maintaining open space,natural vegetation,and wildlife habitat values. Multiple Use Management Areas-These are areas defined as crucial for the conservation of specific plants or wildlife species that are currently listed as threatened or endangered by the U.S.Fish and Wildlife Service.Land use and management within these areas will focus on balancing conservation,restoration,and enhancement of habitat for the listed species. Agriculture Within Recovery Management Areas- These are areas identified as having existing or abandoned agricultural uses. Agriculture provides greater permeability than higher intensity land uses for many wildlife species and this should be considered where changes from agricultural uses are proposed. Critical Landscape Connections-These are broadly defined areas that contain potential or existing barriers that tend to isolate major conservation areas. Specifically,these regional-scale areas are located:(1)Across the I-10/Santa Cruz River corridors in the northwest; (2)Through Oro Valley,between the Catalina and Tortolita Mountains;(3)Across the I-10 corridor along Cienega Creek in the east;(4)Across the I-19 and Santa Cruz River corridors in southern Pima County;and(5)Across the Garcia strip extension of the Tohono O'odham Reservation;and(6)The CAP canal in Avra Valley.Habitat loss and fragmentation by roads and other infrastructure pose major challenges to wildlife movement in these areas and high priority should be given to identifying,preserving and re-connecting habitat linkages. 4.Existing Development Within Conservation Land System These are areas within the Conservation Land System identified as having existing low-density development that could be intensified under existing zoning. Land use changes within or adjacent to areas within the Conservation Land System have implications for conservation management and the influences of such changes in land use on the Conservation Lands System must be considered where they are proposed. 5. Urbanizing Areas In general,urbanizing areas,are not typically found within the Conservation Lands System. ., , , , . ., „ ..„, ..,.. ,, ,„, .._ , ,,, , 3° , , CONSERVATION LANDS SYSTEM ,, 4 GUIDELINES ,: ,, , _ .. .,,,,_,, ..,._ ..__,..., _. The Conservation Lands System is designed to protect natural resources according to their biological value.This policy guidance ensures that land use proposals that require legislative consideration by the Board of Supervisors conforms with the intensity and z quality standards that is appropriate for the protection of existing natural and cultural resources. 1.Important Riparian Areas Riparian areas have the highest level of biological resources and should be retained in their natural state.Important riparian areas should retain 95 percent of their existing natural resources,including all riparian linkage areas and all washes with a discharge value of 250 cubic feet per second or larger regardless of whether such wash is located within or outside the biological reserve boundaries. 2.Biological Core Management Areas Biological core areas should retain 80 percent of their biological resources and proposed land uses should achieve actual conservation for the species that occupy the landscape. 3. Scientific Research,Multiple Use,Recovery,and Agriculture Within Recovery Management Areas In general,these areas should retain between 75 percent and 60 percent of their biological resources,and proposed land uses,particularly in the recovery area,should achieve actual conservation for the species that occupy the landscape. 4.Existing Development Within Conservation Land System These areas should retain 60 percent of their existing biological resources. 5. Urbanizing Areas Urbanizing areas,typically not found within the Conservation Lands System,should retain if possible 30 percent of the existing biological resources and configure the conserved areas to create urban natural areas. Procedure to Demonstrate Compliance Applications for land use intensity changes requiring a legislative action by the Board of Supervisors shall include information that provides(1)mapped and descriptive documentation of the natural resources of the area applicable to the site;and(2)mapped and descriptive explanations as to what extent natural resource disturbance will occur,if at all,and how actual conservation will occur as part of the development. Actual conservation means a demonstration of in-place conservation or mitigation where natural biologic resources are protected from loss or where disturbed areas are restored to the level of biological resources surrounding the disturbed area. Conservation actions are to be encouraged and protection of biological resources is considered an essential component of land use planning. Sonoran Desert Conservation :, ,,, ,i,,,,,,, , -;,,,t-, , , „.., , , , ,,,.. , : ,'. 4 .' ' ,:.,i,:i: i,-,-W,if A ';',,'- ''''' :---,:'') 'd' . ,''',4 or '-4 V V't l'',„„,,I.,,i1 tv, 1(1 '1 ,, ',,,,,,,..* ' ' 41'1 ,i,-.° ' ', '-,r'' ,i 4 :`:-I-I ,,,i, t r a. 4,:,- Y # I R„ 4�,,,,,t- - '#RF may` "I, {h49` 4 1/. � ,�,NYt�>h4 �. �yi' t..�}� :,�` { � v ,r",:�'S� rr"y�s�,., _. i/O('�'{�\.R 'Xy�e {[l_ d j1",,,„ ,f,',,4:1,1-,L i44�f 1 4g}L• YF ' ,,, r* FY« A. 4E M Y# "*,t .71*--. '`moi .:r'+ 'b '' w ;. R' t TOWN OF ORO VALLEY 2 COUNCIL COMMUNICATION MEETING DATE: October 21, 2002 TO: HONORABLE MAYOR & TOWN COUNCIL FROM: Chuck Sweet, Town Manager SUBJ: DISCUSSION OF TOWN COUNCIL APPOINTMENT POLICY TO BOARDS, COMMISSIONS, COMMITTEES, AND TASK FORCES SUMMARY: At the August 3, 2002 Town Council Study Session/Retreat, a "Plan of Action" was formulated and Council action regarding the Board/Commission Appointment Process was targeted for January 2003. The attached information was included in that Study Session/Retreat packet and is presented tonight for further review and discussion. ATTACHMENTS: Memorandum to Mayor & Council including Town Manager's Recommendation regarding the Board/Commission Appointment Process (including all attachments), dated July 19, 2002 / i "4 Chuck Sweet Town Manager MEMORANDUM TO: Mayor & Council FROM: Chuck Sweet, Town Manager DATE: July 19, 2002 SUBJ: Appointment Process to Boards, Commissions, Committees, and Task Forces BACKGROUND: Section 2-4-8 of the Oro Valley Town Code prescribes that the Mayor and Council may create any Town Board, Commission, Committee, or Task Force ("Board"), standing or special, as it deems necessary. Currently, the Town advertises to fill the opening to a Board, and the Town Clerk receives all "Volunteer Applications" or letters of consideration from current Board members whose term is set to expire and desire reappointment. The Council and Town Manager review the applications or letters of consideration, and then based upon qualifications, interviews are scheduled by the Administrative Assistant to the Town Manager with an Interview Committee. The Interview Committee consists of the Council Liaison, Chairman of the Board, and the Department Head responsible for staff support to that Board or the Town Manager. Finally, the Interview Committee makes their recommendation to the Town Council at a regular Council meeting for appointment to that Board. On April 19, 2000, the Council appointed five members to a Government Review Task Force (GRTF) to address, among other issues, the appointment process to Boards. The GRTF was charged with the duty to evaluate the current process and make recommendations as to a cleaner process. Insodoing, the GRTF interviewed Council members, Board Chairmen, and reviewed policies of other municipalities to determine whether a better appointment process exists. The GRTF presented various options but did not conclude that any one process had more merit above the rest. Therefore, the Town Council directed the Town Manager to provide his recommendation. In addition, various Board's submitted feedback as to the appointment process. Please see the attached feedback from the current Boards. SUMMARY: The Town Council has currently formed and appointed members to the following Boards: Planning & Zoning Commission Development Review Board Board of Adjustment Transit Task Force Grievance Review Board Parks & Recreation Advisory Board Trails Task Force Budget & Bond Committee (Municipal Property Corporation) (Industrial Development Authority) Public Art Review Committee Water Utility Commission Naranja Town Site Master Plan Task Force General Plan Technical Advisory Committee Storm Water Utility Commission TOWN MANAGER'S RECOMMENDATION: It is the recommendation of the Town Manager that the process surrounding appointments to a Board be streamlined in order to facilitate a quick and courteous appointment as follows: Advertising: post in newspaper, Town web page, and Town Hall Application: volunteers must complete an application to be considered for appointment to a Board, which is submitted to the Town Clerk. If the volunteer is not selected, the application remains in a database for 1 year in which is reviewed when any vacancies occur depending upon interest of the volunteer as stated in the application. Those members wanting to be considered for reappointment must submit a new application, which is submitted to the Town Clerk. Interview Committee: interview volunteers, make a determination, and then forward their recommendation for appointment/reappointment to the Board before the Mayor& Council for determination at a regular Town Council meeting. Interview Committee Panel (Primary Recommendation) 1) Council Liaison 2) Board Chair(or Vice-Chair if term of the Chair is due to expire), and 3) Department Head (or Division Manager) responsible for staff support to that particular Board Interview Committee Panel (Alternate Recommendation) Three Council Members appointed each year; serving on the Interview Committee on a revolving basis. Notification: New Volunteer Recommended for Appointment Prospective appointee is forwarded a copy of the Council Communication naming those volunteers recommended for appointment along with a personal letter notifying the prospective appointee of the Council meeting date at which they shall be recommended for appointment. New Volunteer Not Recommended for Appointment The volunteer not chosen is forwarded the Council Communication naming those volunteers recommended for appointment along with an explanation that their volunteer application will be kept on file for 1 year. Current Volunteer Not Recommended for Reappointment The volunteer not reappointed is forwarded the Council Communication naming those volunteers recommended for appointment along with a telephone call from the Council Liaison sitting on the Interview Committee explaining the decision surrounding the recommendation. Criteria for Appointment: 1)Availability; 2) Residency of 1 year; and 3) Completion or commitment to complete the Citizen Planning Institute (if applicable) and other Board training workshops offered throughout term Criteria for Reappointment: 1) Minimum Performance and Attendance; 2) Personal Relations and Participation; and 3) Growth and Improvement, including the completion of the Citizen Planning Institute (if applicable) within the volunteer's 2-year term Terms: appointments shall be made for 2-year terms, and volunteer shall continue service until re-appointed or replaced Term Limits: no volunteer shall serve more than 2 consecutive 2-year terms (4 consecutive year maximum), and once volunteer has completed the maximum. number of terms on a Board the volunteer may not be eligible for appointment to that Board for a period of 1 year following completion of their term Concurrent Office: no volunteer shall serve on more than one standing Board at any time Town Employee: Town Employees shall not serve on any standing Board with the exception of the Grievance Review Board Attendance: a vacancy shall be deemed to have occurred upon three (3) consecutive unexcused absences, or a_s determined by the individual Board bylaws Evaluation Process: Chair and/or Vice-Chair shall submit to the Council Liaison a one (1) page evaluation of a volunteer sixty (60) days prior to the expiration of that volunteer's term Training: training is mandated for all new volunteers and those seeking reappointment. These individuals shall commit to the completion of a total of eight (8) hours of training annually offered by the Town of Oro Valley onsite and/or through outside sources, while the Town shall commit to providing the logistics and payment of any and all training workshops. Both Chairs and Vice- Chairs are encouraged to attend an "advanced training" workshop focusing on meeting management, conflict/dispute resolution, parliamentary procedures, and Board member coordination offered by the Town. The "advanced training" is open to all volunteers. _•_. Chuck S eet Town Manager Attachments: 1. Oro Valley Town Code §2-4-8 2. Government Review Task Force's Recommendation concerning Appointment to Boards 3. Town Council Minutes re: Direction to Town Manager 4. Feedback from various Town of Oro Valley Boards 5. City of Peoria, AZ Council Policy concerning Boards 6. Access worksheet of Oro Valley Volunteer Database Section 2-4-8 Committees and Commissions The council may create such committees and commissions, standing or special, as it deems necessary. They shall consist of as many members and shall perform such duties as the council may require and shall exist at the pleasure of the council. Page 1 of 1 E • 12/19/01 Minutes,Council Regular Session 10 MOTION: Council Member Rochman MOVED to APPROVE 0V12-01-08A,Merrill Lynch Development Plan effective on the date of satisfaction of the conditions as listed in Exhibit"A." A) 1. Description and exhibit of drainage easement for temporary swale shall be submitted for review and acceptance by the Town of Oro Valley prior to the issuance of a grading permit. 2. Drainage for the west property line wall shall be reviewed during the Improvement Plan review. 3. Riprap apron at basin outlet shall be rated for the shorter length,per the development plan. 4. The temporary swale width transition shall be evaluated during the Improvement Plan review and the drainage easement exhibit shall be adjusted accordingly. 5. A General Note shall be added to the Development Plan and be noted in the CC&Rs that regular Detention Basin maintenance shall be the responsibility of the property owner. Council Member Johnson SECONDED the motion. Motion carried, 4—0. Mayor Loomis recessed the meeting at 9:35 p.m. The meeting resumed at 9:42 p.m. 11. DISCUSSION AND/OR POSSIBLE ACTION REGARDING THE V r• RECOMMENDATION FROM THE GOVERNMENT REVIEW TASK FORCE REGARDING BOARD/COMMISSION APPOINTMENT PROCESS AND POLICIES AND PROCEDURES Town Clerk Kathryn Cuvelier reported that the Government Review Task Force (GRTF) has submitted their recommendations to Council regarding the Town's Board and Commission Appointment Process and Policies and Procedures. She then reviewed the recommendations. Ms. Cuvelier then reported that this recommendation finalizes the tasks listed under the Task Force's Scope of Work. Vice Mayor LaSala stated that he likes the recommendations as forwarded by the GRTF, but he firmly believes that each Council Member should appoint the members to the Boards and Commissions. MOTION: Vice Mayor LaSala MOVED to ACCEPT the recommendations made by the Government Review Board regarding Board/Commission Appointment Process and Policies and Procedures with the addition that vacancies on Board and Commissions be appointed by individual Council Members and that the individual serve with the Council Member. He further moved to DISBAND the Government Review Task Force due to completion of their assignments as outlined in their Scope of Work. Mayor Loomis SECONDED the motion. 12/19/01 Minutes,Council Regular Session 11 . de-politicizing the Board and Commission procedures,the Discussion followed regarding de po]�ticizi g . Council Members appointing the members thus need for an objective selection process, . . have Liaison position, and utilizing volunteers that eliminating the need for the Council gone through the Citizen Planning Institute (CPI.) l ON: At the AMENDMENT TO THE MOT request of Mayor Loomis, Vice Mayor adding LaSala agreed to amend the motion bythat this be referred to staff to develop an Board and Commission such that the membership is implementation plan for each seven- member appointed by each Council Member and to come up with a plan for the process. The implementation process should fit into a time Boards selection p frame that would allow the volunteers that are currently on the Boards and Commission be to complete their current terms. The staff's recommendation on implementation will returned to Council for final approval. Motion as amended carried, 4—0. Mayor Loomis and Council l thank y ed the Government Review Task Force for their diligence and hard work. 13. AUTHORIZATION of CONTINGENCY FUNDS FOR THE WEST LAMBERT LANE PARK IMPROVEMENTS (PHASE I) Brent Sinclair reported that a Master Plan for the Community Development Directoran overhead was completed in December of 1997. He reviewed West Lambert Lane Park p proposal the Park area. Mr. Sinclair explained that staff has a prepared a p ro p map depicting version of the trail system improvements which would include a modified for the Phase I P Hills Villages subdivision), with connections to Lambert Lane and Canada g (a looped trail a access to Lambert Lane. a parking area,benches, signs and bicycle racks and driveway This proposal would cost approximately ate/ $150,000. Mr. Sinclair reported that at the ' has also prepared a proposal that would include a restroom. request of the Council, staff P P of would add approximately$136,000 to the total cost The addition of the restroom pp Phase I due to the fact that the water and sewer connections are not currently available at the site. approval of Phase 1 improvements in the Mr. Sinclair stated that staff i s recommending pP o restrooms until such time that utilities can be provided amount of$150,000 and to forgo to the site in a more economical fashion. • Lambert Lane Park Master Plan being completed ' cession followed regarding the West • Discussion ' Site(which could now provide for more park thepurchase of the Naranja Town . before beingmore,compatible atible with trails, ' ' for the Town,)the West Lambert Lane Park p amenities and access from the Park to Lambert Lane. Mayor Loomis opened the floor for public comment. , i TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: December 19,2001 TO: HONORABLE MAYOR & COUNCIL FROM: Kathryn Cuvelier, CMC Town Clerk SUBJECT: RECOMMENDATIONS FROM THE GOVERNMENT REVIEW TASK FORCE REGARDING BOARD/COMMISSION APPOINTMENT PROCESS AND POLICIES AND PROCEDURES SUMMARY: On December 5, 2001, a memorandum was distributed to the Mayor and Council with the Government Review Task Force recommendations regarding the Boards/Commissions Appointment Process and Policies\& Procedures. Their recommendation finalizes the tasks listed under the Task Force's Scope of Work. The members of the Government Review Task Force include: Paul Loomis, Chair(Non-Voting member) Jim Kriegh, Vice Chair Marilyn Cook Don Dvorak Richard Feinberg Larry Holden RECOMMENDATIONS: Board/Commission Appointment Process: The GRTF does not suggest any one recommendation for how to fill an opening,but suggests that all of the various processes and options are viable and dependent more upon individual preference and Board/Commission function. Board/Commission Policies and Procedures The GRTF recommends that the Council require the Boards/Commissions to establish their own policies and procedures, establish an annual Work Plan, and have an annual retreat for review and evaluation of their policies and procedures. The GRTF also recommends that the Board/Commission develop a self-evaluation form to provide to members yearly for their personal use. This form should become a part of the Board/Commission's policies and procedures. The GRTF further recommends that the Council direct the Boards/Commissions to use the Town Council Parliamentary Rules &Procedures and Code of Conduct as a guide, along with the attached outlines, to establish their policies and procedures. ATTACHMENTS: 1. Memorandum to the Mayor&Council distributed on December 5, 2001 ,. Attachment A: Boards/Commissions Appointment Process Outline. 3. Attachment B: Options for Appointment to Boards/Commissions Chart. 4. Attachment C: Volunteer Application Form. 5. Attachment D: Boards/Commission Outline TOWN OF ORO VALLEY –OUNCIL COMMUNICATION Pa.e 2 of 2 SUGGESTED MOTION: I MOVE to ACCEPT the Recommendations made by the Government Review Board regarding Board/Commission Appointment Process and Policies and Procedures, and further, I MOVE to disband the Government Review Task Force due to completion of their assignments as outlined in their Scope of Work. Or.. I MOVE to continue this item to a future study session for further review and discussion. • i — C. Cia,t,ejLt,t, Go - ent Review ask Fore i ly Ad.,_ .. Aar . 4.---..oaf Town Manag insert file name and path MEMORANDUM TO: Mayor& Council Chuck Sweet, Town Manager FROM: Kathryn Cuvelier,Town Clerk DATE: December 5, 2001 SUJB: Government Review Task Force Recommendations The attached Memorandum dated December 19,2001 is being forwarded to you individually for your review and comments. This item is scheduled to appear on the December 19, 2001 Council Agenda. Thank you. • 1),V1-EYA a a ,••,'�x: © •}[i> . 11.:,••I:.•AV .; oUND�v�g� Memo To: Mayor& Council From: Government Review Task Force Date: 19 December`01 Re: Board/Commission Appointment Process;Policies and Procedures This is a report to discuss the two remaining assignments which were given to the Government Review Task Force (GRTF) for review. An important part of this report is the various attachments as identified below: Attachment A: Boards/Commissions Appointment Process Outline Attachment B: Options for Appointment to Boards/Commissions Chart Attachment C: Volunteer Application Form Attachment D: Boards/Commission Outline Each of the remaining tasks is discussed below: Board/Commission Appointment Process The GRTF was charged with the duty to reevaluate the current process surrounding the selection of Board/Commission members. The GRTF interviewed Council Members and Board/Commission Chairmen and reviewed policies of other municipalities to determine whether a better appointment process exists. Currently,the Town advertises to fill an opening on a Board/Commission,the Council and Town Manager then reviews applications and based upon qualifications, interviews are scheduled with the Council Liaison, Chairman of the Board/Commission, and the affected Department Head and/or Town Manager. Based upon the task at hand, the GRTF does not suggest any one recommendation for how to fill an opening, but suggests that all of the various processes and options are viable and dependent more upon individual preference and Board/Commission function. The Council has used several of these methods in the last year. The GRTF respectfully submits this packet, including the above-mentioned attachments,for review. Board/Commission Office of the Oro Valley Town Attorney/GRTF 12.4.01 Attachment• B, the GRTF compiled a chart of Options for Appointment to As seen in based upon their research of surrounding municipalities and opinion Boards/CommissionsP � uirements and Citizen interviews. The GRTF recommends setting term limits, residency reg , Planning institute (CP1) g where applicable.licable. Further discussions of these recommendations are provided in the remaining attachments. fissionappointment process initially begins with the applications The Board/Commission has been such application has been revised by the GRIT. The proposed application received, and condensed with the thought that the interview will provide more specific information needed in order to make a recommendation for appointment. The proposed application was sent out to ins and feedback was incorporated various Boards/Commissions into the final form. The GRITp recommends acceptance of the Volunteer Application form, which was finalized by the GRTF on August 27, 2001, and recommends that the Council direct Staff to use this Volunteer Application form for all future appointments. (See Attachment C) Board/Commission Policies and Procedures dutyto reevaluate the policies and procedures of Town The GRIT was charged with the . . . The GRIT studied each Board/Commission in relation to their specific Boards/Commissions. to an of the Town, and whether they evaluate members' participation and employ needs, the needs � Outline addressing process. As a result,the GRTF developed the Boards/Commissions evaluation all of the various Boards/Commissions of the Town. (See Attachment D) As the GRIT reviewed the Boards/Commissions Outline, certain elements were be set byCouncil and other elements seemed more appropriate to be set determined necessary to b the Board/Commission. Unless otherwise noted in the Boar ds/Conu�zissions Outline, the y Council implement a term of two (2) years; term limit of three (3) GRIT recommends that the P the successive terms and before seeking re-appointment after serving three (3) successive terms, year before becoming eligible for a new appointment; and staggered volunteer shall wait one (1) Council din Boards/Commissions. The GRIT also recommends that the membership for standing � � teens. In addition, the residency of one(1)year for prospective Board/Commission volunestablish res y . that the Council require completion of the CPI for Boards/Commissions GRIT recommends addressing zoning,planning,design, and development issues. nds that the Council require the Boards/Commissions to establish The GRTF recommends their own policiesprocedures,and procedures, establish an annual Work Plan, and have an annual retreat for theirpolicies andprocedures. The GRIT also recommends that the review and evaluation of develop a self-evaluation form to provide to members yearly for their personal Board/Commission d P � use. This form should become a part of the Board/Commission's policies and procedures. The that the Council direct the Boards/Commissions to use the Town GRIT further recommendsaguide, alongwith the Council ParliamentaryRules & Procedures and Code of Conduct as attached Outlines,to establish their policies and procedures. Respectfully submitted, GOVERNMENT REVIEW TASK FORCE c � Chairman Paul Loomis • Page 2 TOWN OF ORO VALLEY GOVERNMENT REVIEW TASK FORCE BOARDS/COMMISSIONS APPOINTMENT PROCESS OUTLINE APPOINTMENT/RE-APPOINTMENT PROCESS A. Job Posting/Job Advertising 1. Explorer Newspaper 2. Arizona Daily Star's NW section 3. Tucson Citizen 4. Town's Web Page 5. Posted at Town Hall B. Application 1. Required for each volunteer position sought a. Received at the Office of the Town Clerk b. Appointed members' applications kept on file in the Office of the Town Clerk 2. Letter requesting re-appointment a. Volunteers alerted prior to expiration of term b. Letters to Council include basis for re-appointment C. Selection Process 1. Applications kept on file in Office of the Town Manager a. Remains "active" for 1 year from receipt b. Candidates alerted if future positions become open 2. Interview a. First b. Second 3. Notification a. Recommendation (Appointment by Council) i. Confirmation Letter within days ii. By Telephone within days b. Acceptance i. Confirmation Letter within days ii. By Telephone within days c. Rejection i. Confirmation Letter within days ii. Candidates may call for explanation D. Membership 1. Serve without compensation 2. Serve at the pleasure of the Council E. Removal/Re-appointment by Council 1. Loss of residency constitutes resignation 2. Council, upon a majority vote of all its members, may remove any Board/Commission member Appt Outline Office of the Oro Valley Town Attorney/GRTF 12.4.01 ?• o a 220 3 c 2 3 m �' U U em I c c •v °2 >�� 'op...,--.0 H = = c c Z - E o E U a N U c R E 3 a U L 4 cna env U a m o U o U EM o-o-o E — o m E Z R 2 E •n i' m e_ -xE h.r 65..=co vE on 6' ° " oZ ` 2U v' . zcvo wE = € ,: gE7E y e tOEecc0-am yeC eC � O 'e7� UD0 �+ ( OesUUUJ g m N >:Q y O c c t:. ed r e0 E nt c -i65-15: N ` §UpEooE Eoo 0' o >-cvi o c «o- 3zm U ca •g E s o Etcn €Ro d 6cm d c a' ivc - vmnoE Qm ro 11:- , 68ro c > _= v0_i E -= ° - O d O e0 - N `= v el) � o eQo'a •y c c�-- E o U ccv�_�!� E.� m o w. 17,' E ell-!_ o M ami ani a 5 E a3i m o o > m m a E 3 m env '.. > ,eo cn -.. .2..t 1-'F- ego a v) Q o.c _ c e1•2 •2 E LIrco Q =c nm r S.-e� c c E E E E eq 3 N E v m n U O E E.Q g8°15 ., '21 Eo `aNEcg EUra U : a € Ec EF-8 .-5.-• o.ev to H3o Co .> c ► NoeUv cc CO 2 O g cO m CN € C CE VO E rhoc6'n No c 3E•o E 7. ocCOU ("O. � 2 UN Nd E m -a E - 3Eccn UE 00 2 ami aw c Q Z, . Oc m gev o ch o 0 € s '2'. E 1- L'eN-v Ro Eca aE C L w m2 Ce V J ev-a E o E L r 1-- o in: Ea oEeh�' N E^ lib Q n' Em c v m ev .�c E ev a E.E U 8 g O > . c c QQ co Q G]V E e`o O c 2Q F->�� .�._�r N 3 c 8.8 $ c c ` _ m Ag e> • N r O c 3 c g y.=•h A c m c w m Z ?,..g. C C Cn m F, Z E E S-165 t .E Q Pi a' a' ea aci E E O i c U h v N: '� cEo co .Em U2EOH e = occaV Ec 2i81'? O od nm .o," .cy Uvwo - zmEmE >ef E N co m 2 E 3 x ; m. 0 vE ....., Em ci 0 A eNo -. 0.g y a -o awcb o =oEi a L:12 EOD = mE S•a-ec E mE8E _ _ 2 = = ue ...E _ N �.€ E in < EeU U o U O o5 E Q 2 EU°:a N m c a` c ami pe wt �- - �, 1- r t m.Q» ; ?.- ca E3 >no 3,•c —ai3ga •� c3 n c to = N 3 o c E 3 d z eD .V .O eV e0 A H r c -0 .F. 154 .Z2 C -. O m rP N m O E E E E N m t O -O N�` e0 O ^ •17-7'. 'U C U d C N C N.2 m ?c..) Q m m.2.1g c 0 o v •E In:! ev m �i m IlL ib € c= N thfli!IJL eo n v•�•ed . N d U J p = r182> -• E v ; kii € E c t'i —g/... 15,. L? as c c r o c> 18Lf c o o m E y ^ en >, E g e, 8 o 1--C.) al Q o c D o U E A cue.E 3 eU t o � . E n o cn.E m E � c e= m Q c c a c c.� E `vat pc a p 0. o C d 31" >Q r H m ; >O Z 0 m ..6=!'' - z2 . J-i F TIE C C R7 H.a O ' O E C n.a E F m E t iR E.C.-2 2 m 0 a 3 -E 1-0 ())2 0 m c c N C a) s c o E o fi V U z.0 > E I m a> a> c Q > > eD 1]E Q E 1- ,:, d __< (I) v=i U env 1L w �T- '-!�•+.;,'C=:'�vac•C�'-'J _e.<. y....:_TP v.._`•7l�-'.�'e7- '�l.'•_Y.r�,^y:"'�7!!..'i'. ✓3T. -2�.i'!i'�"��"[.�-P__^Y�s�,<S.. -.�" - f��Cix RPFT�".-•`J.'.'4:'"�rYY>iY _ �'�2�;?'/YZ •"T+'�_•_::=,'T-s-.s_. «a,n..r,:.._47 _qtr.-...-.>,..'•fix... w,>,.,-•_.-�.�A'�.e>.--.� ...:'�.. ��:;. s_� -_ �-rre�•2:',..;s.. �i'?'_. s:. - i� y�£�-`r'�'' ..-._ ....,,...:.....�..f__.. -.,__.._>_.._.Tw ;.-_:-.:.,V..-.-.-- _. _ ::;;'e�..<..=4>p$• y- _.a9.a. -.+eo.:,<a - ..aPs:s:- ':.�-,ie - 'k}T" it -.-...?�__ t...rt .a-a •:,....v../,:..~. .a-. ..�.. -.v- -- - .._:i}.'s�...,ir':�.5iu�/:,.__v�_'_.,7�__._-ai_...v'ai..-'.r.,a..L.t�ri.:,e.:-..{>v.{..�-�.G-'...'r�-":.T-s.-'._.v._s4-�y.v r�s't�:-S.s.-:�'5s>i.JE•>•�..f..^�m.v-..,�+�e..`.§2'!.�F.iaC.i_i:-..c'._^•�:sJ:i£c..tr,G_-^z��f�:.f....�.�.+O..i'.'.P.+-..��'3..-OrvpVG,%-�ih�:•.,te=r.:A�.'5.�:".:"�.¢^1-1gy.''�.-$,$'R-jv n�.._....�......::>..w'{z°i,yL(^lce✓��:'>Y_��.;duw(/I:- .rd �':.1.P.�<"h�.:er'a-�-: -."..%��n'.--..,-��.S�o...-.m�Y/._-n...sa.u"u�r,T-.•'�.:',-ky...e.3ei.p',-.:�..----....y.''�l..�::.Tz��.xd%:.a.4�a.��99Ay//.�..,e,-..,.i>-,§w.�@oF�-.:�m$.`g�_'+e'�.6.d.��..�3Lr.:S':••..o.�:ee.-��':.ar4i--=1��'Z:,>.'.,y:�L->{,_.y3..:`k��f�.-.-m��%_•.�1";..?-.�'-.<-'_c...�______._.___ J-;»54 :t Option (A)— 1. ADVERTISING - Notice is posted in the newspaper of an opening(s) on a Board/ Commission. 2. APPLICATION - Interested parties submit an application. 3. SELECTION -The parties are interviewed by the Chairman of the Board/Commission of interest, the affected Department Head, and a Council Liaison. Upon completion of the interviews, a recommendation for appointment is brought before the Mayor and Council at a Regular Council meeting. The Mayor and Council vote upon the recommendation for appointment. Option (B)— 1. ADVERTISING - Notice is posted in the newspaper of an opening(s) on a Board/ Commission. 2. APPLICATION - Interested parties submit an application. 3. SELECTION - Each Council Member recruits/endorses an interested party i to the Board/ CommissionThe Mayor recruits/endorses one interested party to the Board/ Commssion. The Town Manager recruits/endorses the remaining two interested parties to the Board/Commission. Option (C)— I. ADVERTISING - Notice is posted in the newspaper of an opening(s) on a Board/ Commission. 2. APPLICATION - Interested parties submit an application. 3. SELECTION - Appointments to vacancies on existing Boards/Commission, or to new Boards/Commissions, are made by the Mayor at a Regular Council meeting. Such appointments are approved by the Council. Option (D) / Chandler Option — 1. SELECTION - The Mayor shall nominate all Board/Commission members with the approval of the Council. No nomination shall be made unless the name of the nominee shall have been submitted to the Council not less than 7 days prior to the meeting at which nominations are to be confirmed. Council Members may be appointed in an ex officio, non-voting capacity. Option (E)/ Sierra Vista Option — 1. ADVERTISING/APPLICATION - The Mayor and Council shall solicit open applications through a talent bank for potential Board/Commission members. The Mayor and Council can also accept recommendations from the Board/ Commission or from individual Council Members. 2. SELECTION -The Mayor and Council shall appoint a Council Member Subcommittee for the purpose of screening, interviewing, and recommending applicants for appointments. The Mayor and Council shall appoint Board/Commission members by resolution by a majority vote of those Council Members present. Option (F)/ Scottsdale Option — 1. ADVERTISING - Notice is posted in the newspaper of an opening(s) on a Board/Commission. 2. APPLICATION - Interested parties submit an application. 3. SELECTION - The Mayor and Council consider an appointment at an Executive Session [pursuant to ARS § 38-431.03] or in a public meeting. Following discussion and consideration of any appointments, the Mayor shall open nominations to fill the position(s) at a public meeting. If a nomination is seconded, the Council shall vote for each nomination. The nominee with a majority vote of the present Mayor and Council shall be approved and deemed appointed. Note: in the event of a tie, the nominee applying first to the Board/Commission shall be deemed appointed. If the nominations are not approved, the Mayor shall reopen nominations. Such appointments to vacancies on existing Boards/Commissions, or to new Boards/ Commissions, are made by the Mayor and Council at a Regular Council meeting. Option (G) / Council Member Johnson's opinion: 1. REQUIREMENTS - there should be a reasonable residency requirement for anyone to serve on a Board/Commission, which may be 1 year. Also, it should be mandatory to have a member complete the Citizens Planning Institute prior to serving on the P/Z Commission or DRB. 2. REPRESENTATION -there should be a broad brush of representation including gender, expertise, and `geography' because deliberations require diversity for sound expert decisions. 3. DURATION -task forces or special advisory boards should have a limited existence in order to encourage a sense of urgency for the task at hand, and may be granted a continued term by the Council if necessary. 4. TERM - a term of office should be a 4-year, staggered term, unless the individual is not performing well. 5. CHAIRMAN - the Chairman should be selected from among the membership, and a `rotating' Chairman may not be a good idea since running a meeting effectively is an art form. 6. ROLE -the Board/Commission should have a well-defined function. 7. EVALUATION - an evaluation or review of a member's performance should be necessary and it should be the responsibility of the Chairman of the Board to inform the member at 3 months of any lacking areas of performance (prepared for meetings, knowledge of subject, etc). If such behavior is not corrected, the Council Liaison should inform the member that termination might be a consideration. Notification of a member's termination should be in writing and sent by mail. The Council Liaison should not be involved in the evaluation process since it is his role to only relay how the Board/Commission is functioning to the Council. 8. SELECTION — advertising for a position is appropriate and the selection committee should be made up of the Chairman of the Board, the affected Department Head, and a Board or staff member, along with an individual in/retired from the profession, and a representative from a similar Board/Commission from a surrounding municipality. The Council Liaison and Mayor should be excluded from the selection committee, and the selection should be made from a condensed list of interested parties to limit the number of interviews. 9. CONFLICTS -the appearance of a conflict of interest of an interested party may be noticed at the application/interview process, which would be a deciding factor in selection. Option (H)/Vice-Mayor La Sala's opinion: 1. SELECTION - advertising for a position is appropriate and selection of a member should be made by a Council Member who may either personally recruit an applicant or interview from a pool of applications. This individual selected would then be the direct responsibility of the Council Member. The Vice-Mayor is of the mindset that if the Town has elected a responsible Council Member, then their Board/ Commission appointee will also be responsible. If the Board/Commission has 7 members, then the Town Manager could recruit/interview 1 member and the Mayor could recruit/interview 2 members. All appointments then would go before Council for final approval. 2. TERM —the term of office would be consistent with the term of the office of the Council Member. 3. REQUIREMENTS — it should be mandatory to have a member complete the Citizens Planning Institute prior to serving on the P/Z Commission or DRB. Also, residency should not be necessary if, for example, a retired Fire Chief from IL wants to be considered for the Fire Advisory Board. 4. EVALUATION —evaluation of a member should be conducted by the responsible Council Member. 5. ROLE —the Human Resources department should not be responsible for creating specific job descriptions of the various Boards/Commission because the volunteers on these Boards should not be treated as if they have a 'job' nor should they be treated as `employees.' It may be more appropriate for the affected Department Head to write a description of the Board/Commission's role. Option (I) / Council Member Wolff's opinion: 1. REQUIREMENTS —there should be specific parameters in order to serve on a Board/Commission, such as a certain timeframe for residency which should clue the member in on the `flavor' of the Town. 2. SELECTION —the selection committee should include the Chairman of the Board, the affected Department Head, and 2 Council Members, however, the Council Members should not serve on the Board/ Commission. 3. TERMS —the term of office should be a 2-year term (maximum of 4 years served), and an automatic extension may be considered after the first 2- year term provided the member's evaluations have been good. 4. EVALUATION —an evaluation of a member's performance should be conducted every 6 months by the Chairman of the Board, the Vice- Chairman, and the Council Liaison. The member should be informed at 6 months, and if any ill behavior has not been corrected then the Council Liaison should provide notice that a replacement will be sought. A citizen questionnaire to aid in evaluation of a member may not be fair due to the infrequent attendance of most citizens at such Board/Commission meetings, however, citizens are not prohibited from sending a letter to the Mayor to inform him of a member who may not be appropriate on a certain Board/Commission. Option (J) / (Member of the Public) Henry Suozzi's opinion: 1. EVALUATION —evaluation of members is important, especially if a member wants to be considered for re-appointment. There should be a probationary period where the member is directed in the areas that may need improvement. 2. TERM - the term of office should be a 2-year term (maximum of 4 years served), and an automatic extension may be considered after the first 2- year term provided the member's evaluations have been good. 3. REQUIREMENTS—there should be a residency requirement for anyone to serve on a Board/Commission of 1+ years. Also, it should be mandatory to have a member complete the Citizens Planning Institute prior to serving on the P/Z Commission or DRB. Option (K)/ (Member of the Public) Bill Adier's opinion: 1. REQUIREMENTS —a prospective member must demonstrate a local track record of interest in the Boards/Commissions in order to serve, and at least 1+ years should be a requirement for residency. Option (L)/ (Member of the Public) Karen Rogers' opinion: 1. SELECTION — Recommendations for appointment should be made by a Selection Committee, which is made up of current Board/Commission members only. The Council Liaison could conduct interviews of the candidate, but the Board/Commission members would have the final vote (for recommendation to the Council). Also, an investigation into the candidate's background may guarantee there is no conflict of interest when the candidate votes on issues. During the selection process, candidates have a right to know "why" they were not chosen and what they might do to improve their chances. Finally, each Council Member should have a vote regarding selection of a person to a Board/ Commission and/or in recommending a candidate. 2. TERM —Term limits must be developed and enforced so those who wish to serve get a chance because the Boards/Commissions need new ideas and energy. Perhaps a 2-year term with a maximum of 4 years served. 3. REQUIREMENTS —An attendance policy should be established for Board/Commission members, which should limit absences from meetings to 3 per year. Option (M)/Town Manager Chuck Sweet 1. SELECTION -The current interview panel consists of the Town Manager, Department Head, and Chairperson of the Board/Commission, and it is their duty to make a recommendation to the Council concerning appointments to Boards/Commissions as a regular agenda item. The presentation is not a public hearing because this process may illicit "mischief" from public input. Chuck Sweet felt that the current procedures provides a good opportunity for him to meet the residents of Oro Valley, however, he has noted that the current procedures are time-consuming primarily for the Staff because of the need to track vacancies, track lead- time before terms expire, advertise for openings, schedule interviews or meetings, and follow-up with those prospective volunteers that have not been chosen for appointment. Chuck Sweet also indicated that it was overwhelming to conduct as many interviews for volunteer positions as is necessary, and that he may designate a Department Head to sit in his place. Chuck Sweet further noted that in other municipalities, a list is submitted to the Council concerning prospective volunteers, without an interview, this may be a violation of the Open Meeting Law. Chuck Sweet concluded with his thoughts that the elected officials should be eliminated from the interview process in an effort to de-politicize such process. Further, Chuck Sweet stated that the Town employee interview process is longer because the questions are more detailed. He indicated that an interview with an employee is typically one hour with 10-15 questions, and an interview with a volunteer is typically one half hour with 4-5 questions. In addition, Chuck Sweet asserted that the Council Liaison position was needed long ago, but that the Town has currently outgrown the need for such position. He feels that the Council Members are better used in other capacities. Chuck Sweet also stated that there is an opportunity for politics to enter into the voting scheme when a Council Liaison is tied to a particular issue or prospective volunteer, although this always depends upon any one person's "agenda." Also, he stated that the Town has considered acquiring a Volunteer Coordinator in order to alleviate the burden currently shared between the Town Clerk and the Town Manager's Administrative Assistant. Finally, Chuck Sweet thought that the appointment/interview process is directly proportionate to the effort put into such process. He felt that interviewing a prospective volunteer is better than direct Council appointment. He also indicated that it is somewhat of a "tight rope"when faced with appointing a new face or re- appointing a current Board/Commission member. Limiting terms would be a good solution so that the Town could benefit from the vast talent pool of interested individuals. Finally, another option concerning the interview process is to have a Staff person, instead of the Town Manager, serve on the Interview Panel and/or have the Department Heads serve on the Interview Panel on a rotation-basis. 2. APPLICATION - Chuck Sweet thought that the current application provided good information to paint a picture of the prospective volunteer. When reviewing an application, Chuck Sweet's focus is typically on the prospective volunteer's community involvement (in Oro Valley or elsewhere). Regardless of the prospective volunteer's age, Chuck Sweet is interested in how the individual has demonstrated community involvement, and whether this individual is committed to serving the community. In regard to re-appointments, Chuck Sweet looks at attendance and gets Chair input concerning the volunteer's performance. He also feels that a smaller number on the Interview Panel is best. Brent Sinclair agreed that it was difficult to coordinate interview schedules with any more than three persons on the Interview Panel. Further, Chuck Sweet stated that all or most of the questions asked during a prospective volunteer interview are the same during each interview since the Interview Panel has a list of general questions of which to choose. He also felt that the yes/no questions on the application were a good idea. Chuck Sweet felt that the Town has a great pool of talent and he feels that any application/interview process will render similar results. Option (N)/ Community Development Director Brent Sinclair 1. SELECTION - Brent Sinclair felt that the current appointment/interview procedures are time consuming, but was a good indication that the Town has many individuals interested in volunteering. Since there is a lot of interest on behalf of the residents, this provides a larger talent pool of which to appoint prospective volunteers. Brent Sinclair mentioned that our interview process is satisfactory and provides for"screening" outside of the Council meetings, which may be embarrassing or awkward. Brent Sinclair further noted that in other municipalities, the Council has directly appointed the volunteer and the Council will later ask the Director about the volunteer's performance. This tactic puts the Director on the spot when in fact a "screening" process could eliminate this awkward position. Brent Sinclair concluded in agreement with Chuck Sweet in that the Council Liaison should be excluded from the Interview Panel in an effort to de-politicize the process. Further, Brent Sinclair felt that it was difficult to relate the quality of the volunteer appointment to the appointment process. He felt that the Town is made up of quality persons of who are eager to serve the community. Brent Sinclair added that the questions for Town employee interviews are usually more technical in nature, and agreed that the time spent interviewing a potential Town employee is lengthier than interviewing a prospective volunteer. As pointed out by Don Dvorak, the Town may not warrant such a staff position due the availability of funds, space, etc., but that such a volunteer position is a good alternative. Brent Sinclair added that he has insight concerning a direct appointment process, however, such appointment was designed per ward/district. Finally, Brent Sinclair agreed that whether or not there is any political influence among the Council Members is always dependent upon the person. ‘...,14-11..A.41 III LV1 VOL 1‘..Pi ill -~a"' ,.'+ � .r...sys- �f-•}:.:.r :e-ar•e.:n'L^:?. W_ •�-rr?Y,.�_ :ice-��< :.;yam_ Y._ ;��-ata ��..<;.s:" . _ •= iJ '�r'tt't, _ weificsiviawmtvaimo-.4ztn*,;:t7 -wi.--,-;0-4 .,--E--;,- 4t.,_ _rr v:=` r-�i:.., -�•if. �y*:va..-.. ,i•.. j - _4 •L.�Y.�. .]_ 4� �_..y.: � '� .Gr M. �.�,sj. P�-- - :c'%:4�'.i_ > - .�': k•� ,� af- in rt' '�••''-�'-.�-Y':i• •��� -�"'-'>`r�J; �.;sx__ .t,= ti�'�� .�z.-.r'=c`�'��__ i- %3':. > �:�.`.:' L a �i.•%i=o'k_'!` R '.�". _�,+q `'-�, _ . _ �f"'•%4�.. ': S._. 'al-7i _T^ :ei 't:.Y�:I;r"`.,.,f�T,F� ?•-' y-ht-?r, _ _ Sr' ,x ems,t•- �..K': ... -a�;,.. :.c,-. •�y.e��...,r �,ar"--��?i �`!�=. ^^a.?�� �"= `�'a"� .r!�� �.` _:-. ��. - may!'. .•i: t C'�';.• '.. ..w�� <•�•-r�.Y.+���.'r:.�s �e ?c...1�_.-..^+•- r„-.�4'� .�>-•r �.am... rt'.` r,__41-_;:,. '. )_ ,t` ..��,,1l y _ ,.r >�y...^•;t tS...:� __ �.1�>..y�,.4,•,.Y_. '��r.-,..`J-,�� � ..-. Hwy wr r.'�_�.F. `iYy � - � !• - -'r,�� .:ir.'�:'La• _i;;`^ .'L'+^..+'+�-'L�:.i:.-c Y �..y5-_..L.. '.�•. ;i' �•S" p1 � '`�•%.r,�. �,:+' 3_ __ +� r _ .J. ,fit.• {'!•i"•.•:: it r:�. 5. -.r:' •n ��y„?' ',?�f �.,a.'s-_:•�-:sSa r. _ - * V atj '�- ![' ..•:sJ..• ,r.t•::.''.,'F+�^'�� ..4``7 �y�.t-,,,,I.�.=F+�.,c 'lr.�-,•:r�'t -: t*'=' >c�� _ 'P'-r .4.'s - .- '?� ... �ar.r.Y�;1^'•Y rr. - -' ...�..'�f=i+-sT+Sz•�!.-•:,c^- ,=s-+..' ,•tea: �-F`c''' � _ �� �r "..j'- :: ' ski•-•�e.' .-t`.F'-�' fi.� �•;s"• �Tfr F�vi'7+z-�.. _s5�.+ "+,1=•jl� -r�ci. .- ;c,r..• ! p. � .ter,-' � T _. -. :,, �, }.. �•f+ -.t;'vy.�.'�-�+i•i.� irf`.' ��t- "_"`-�1V'�cu'"G.—��a S� '+�:�w���--,` _�•L� C L -L --_ __ - _ _ •�. :ii i;•�t. .t1:5 ..nc _ - - -T j. �"i'F•a%'::•c. ,-g..^T��--.'�.�- `+.`.�€ k.•`. - -- i.. 4i 3^ _ -" _ -:-�!'-.:.�.-k^`i- i.,a .'ter.... :--,_-,-_----:.-:_- _-_---- - -- - ---- ------ ---- -------_---------- -- Town of Oro Valley, - '_it zo ',ki--,--_ -_,,,,_-.-44-,-,, - - - - - - _- _ _.,_ _ _ _--, .,..,;.:.,,,,,,,E,,..,7:---:.. ,A.,„6„,,,,J Town of Oro Valley 11000 N. La Canada Drive Oro Valley AZ 85737 520-229-4700 Telephone 520-297-0428 Fax Citizen Advisory Board and Commission Interest Form ORO VALLEY BOARD/COMMISSION APPLICATION Dear Oro Valley Citizen: We appreciate your interest in the Town of Oro Valley. Enclosed is an informational form which when completed will allow us to quickly process your application. While the information asked for is optional,your supplying the information will greatly assist in an understanding of education, experience and background to allow the best possible use of your talents which you are so kindly willing to provide to the Town of Oro Valley and for which we thank you. Please return to the Town Clerk's Office, 11000 North La Canada Drive, Oro Valley, Arizona 87537. Name Last First Middle Home Address Business Address Home Phone Business Phone Number of Years in Oro Valley Signature Date Please state which board/commission you wish to join and why. Please list other community, civic, professional, social, educational, cultural or athletic organizations httP://www.ci.oro-valley.az.us/Townhall/Citizen%20lnterest°1o20Form.htm 7/15/2002 unizen interest rum'iii ---a_ - you have been affiliated with,length of time, any office held, and any achievements in those organizations you fell are noteworthy. What doY ou consider your highest responsibility, skill or achievement; professionally and/personally, and why? EMPLOYMENT Please list previous employment. List your past or present employment first: Date of Employment Company Name& Address 1. 2. 3. 4. 5. (List Position&job Description in numbered order as listed above) 11 itizen%20lnterest%20Form.htm 7/15/2002 http:/lv��vvw.ci.oro-valley.az.us/Tov�vnha /C lel L1LCll liiLwi GsL t Vi ill 1 445.j vi ✓ EDUCATION Briefly describe your educational background: Institution/School Degree Received 1. 2. 3. 4. 5. Area of Study in numbered order as listed above: Other fields of study, professional institutes,training programs, etc: IF DESIRED,FURTHER INFORMATION MAY BE ATTACHED ORO VALLEY BOARD AND COMMISSION DESCRIPTIONS The Town of Oro Valley has taken the opportunity to establish community participation programs in which citizens can become involved in their Town Government Board and Commission members are appointed by the Town Council and serve two-year terms, serving at the pleasure of the Mayor and Council Each Board or Commission meets once or twice a month depending on specific requirements. • PLANNING&ZONING COMMISSION The Planning Commission holds public meetings and makes recommendations to the Town Council on all matters relating to the creation of zoning districts, enforcement of zoning, amendments to all zoning ordinances and any other matter within the scope of zoning power. The Planning& Zoning Commission meets on the 1st Tuesday of every month at 6:00 PM • DEVELOPMENT REVIEW BOARD The Development Review Board reviews and approves architectural design and layout of proposed httP://www.ci.oro-valley.az.us/Townhall/Citizen%20lnterest%20Form.htm 7/15/2002 Citizen interest r orm 1 1~5%.0 T Vrl development plans. This includes site planning and relationship of the development to the surrounding environment and the community. The DRB meets on the 2"d Tuesday of every month at 6:00 P.M. • BOARD OF ADJUSTMENT The Board of Adjustment is a quasi-judicial board with the power to review and decide on administrative decisions or zoning requirements that create unnecessary hardships in the development of property because of exceptional or extraordinary conditions. The Board of Adjustment makes the final decision on items that come before it. The BOA meets on the 4th Tuesday of every month at 3:00 P.M. • BUDGET AND BOND COMMITTEE The Budget and Bond Committee advises the Town Council on Town budgetary issues and reviews expenditures from long term debt issuance for conformity to the intended use of the funds. The Budget& Bond Committee meets on a quarterly basis. • PARKS AND RECREATION ADVISORY BOARD The Parks and Recreation Advisory Board acts in an advisory capacity to the Town Council in matters pertaining to parks and recreation,park design, open space and trail use (prior to review comments being submitted to other Boards, Commissions or the Council). The Parks&Recreation Advisory Board meets on the 3rd Thursday of every month at 6:00 P.M. • GRIEVANCE REVIEW BOARD The Grievance Review Board hears appeals submitted by Town employees relating to appropriate personnel matters and renders final decisions. The Grievance Review Board meets on an as needed basis. • WATER UTILITY COMMISSION The Water Utility Commission acts as the official advisory board on water capital improvement program planning and rate structure formulation to the Town Council, in conjunction with submitting proposals to the Capital Improvement Program, etc. The WUC meets on the 2"d Monday of every month at 7:00 P.M. • INDUSTRIAL DEVELOPMENT AUTHORITY The Industrial Development Authority is a nonprofit corporation. Their main,function is to issue lar- exempt bonds for certain types ofprivate developments for the purpose of attracting new economic activity to the community. They evaluate development proposals and present recommendations to the Town Council for final approval. No cases have come before this body since its incorporation in 1984. • MUNICIPAL PROPERTY CORPORATION This is a nonprofit corporation that contracts with the Town to construct and finance public facilities in accordance with specifications approved by the Town Council The MPC sells bonds in order to obtain necessary funds. The MPC meets on an as needed basis http://www.ci.oro valley.az.us/TownhalUCitizen%20Interest%20Form.htm 7/15/2002 l..,luzen WWI CS L r V!it! _c45�'✓ v� 9/01 Return to Oro Valley Home Page - ,-,---4omtt"-x*-olitxtasstyaswisgyugsm-uaa* ,10.! Visitors - Mayor & Council - Town Departments - License & F Permits - Recreation & Culture - Employment - Library - Public Safety -Transportation - Utility Services - Court Services - Emergency Services Site Index (text menu) HOME PAGE http•llwww.ci'.ora- .az.us/rTownhall/Citizen%20lnterest%20Form.htm 7/15/2002 . vane y . YY TOWN OF ORO VALLEY GOVERNMENT REVIEW TASK FORCE BOARDS/COMMISSIONS OUTLINE INTRODUCTION A. Public involvement in the Local Government process H. NEEDS OF THE TOWN A. Standing Boards/Commissions 1. Planning & Zoning Commission a. Number of Members; 7 b. Term; 2 years c. Term Limits three (3) successive terms ii. one year wait until eligible for new appointment d. Membership; staggered 2. Development Review Board a. Number of Members; 7 b. Term; 2 years c. Term Limits i. three (3) successive terms ii. one year wait until eligible for new appointment d. Membership; staggered 3. Board of Adjustment a. Number of Members; 5 b. Term; 2 years c. Term Limits three (3) successive terms ii. one year wait until eligible for new appointment d. Membership; staggered 4. Grievance Review Board a. Number of Members; 5 b. Term; 2 years c. Term Limits three (3) successive terms ii. one year wait until eligible for new appointment d. Membership; staggered 5. Water Utility Commission a. Number of Members; 5-7 b. Term; 3 years c. Term Limits i. two (2) successive terms ii. one year wait until eligible for new appointment d. Membership; staggered Bd/Comm Outline Office of the Oro Valley Town Attorney/GRTF 12.4.01 Page 1 of 8 r 6. Parks and Recreation Advisory Board a. Number of Members; 3-7 b. Term; 2 years c. Term Limits i. three.(3) successive terms ii. one year wait until eligible for new appointment d. Membership; staggered 7. Budget and Bond Committee a. Number of Members; 5 b. Term; 2 years c. Term Limits three (3) successive terms ii. one year wait until eligible for new appointment d. Membership; staggered 8. Public Arts Endowment Advisory Committee a. Number of Members; 5 b. Term; 2 years c. Term Limits i. three (3) successive terms ii. one year wait until eligible for new appointment d. Membership; staggered 9. Stormwater Utility Commission a. Number of Members; 5 b. Term; 2 years c. Term Limits i. three (3) successive terms ii. one year wait until eligible for new appointment d. Membership; staggered B. Specialty Boards/Commissions 1. Industrial Development Authority a. Number of Members; 3 b. Term; 6 years c. Term Limits; (none) d. Membership; staggered 2. Municipal Property Corporation a. Number of Members; 3 b. Term; 3 years c. Term Limits; (none) d. Membership; staggered C. Advisory Boards/Task Forces 1. Generally a. Number of Members; as determined by Council b. Term; until completion of project or as determined by Council Bd/Comm Outline Office of the Oro Valley Town Attorney/GRTF 12.4.01 Page 2 of 8 III. RECOMMENDED NEEDS OF BOARD A. Standing Boards/Commissions 1. Planning & Zoning Commission a. Job Description: Makes recommendations to the Council on all matters relating to the creation of zoning districts, the enforcement of zoning regulations, amendments to all zoning ordinances, and any other matter within the scope of the zoning power. b. Goals (Annual, Council-approved Work Plan) c. Membership Requirements Oro Valley residency of 1 year ii. Completion of Citizen Planning Institute iii. Time Commitment 1. minimum length of commitment 2. hours per week/month 3. minimum number of meetings d. Qualifications e. Active Meetings Date: first Tuesday of every month ii. Time: 6:00 p.m. 2. Development Review Board a. Job Description: To review and approve architectural design and layout of proposed development plans, which includes site planning and the relationship of the development to the environment and community. b. Goals c. Membership Requirements Oro Valley residency of 1 year ii. Completion of Citizen Planning Institute iii. Time Commitment 1. minimum length of commitment 2. 5-6 hours per month 3. minimum number of meetings d. Qualifications e. Active Meetings i. Date: second Tuesday of every month ii. Time: 6:00 p.m. 3. Board of Adjustment a. Job Description: A quasi-judicial board that has the power to review and decide on administrative decisions or zoning regulations that create unnecessary hardships in the development of property because of exceptional or extraordinary conditions. Unlike other boards, the BOA makes the Bd/Comm Outline Office of the Oro Valley Town Attorney/GRTF 12.4.01 Page 3 of 8 final decision on items that come before it. Final decisions of the BOA can only be appealed to the Superior Court. b. Goals c. Membership Requirements Oro Valley residency of 1 year ii. Completion of Citizen Planning Institute iii. Time Commitment 1. minimum length of commitment 2. hours per week/month 3. minimum number of meetings d. Qualifications e. Active Meetings Date: fourth Tuesday of every month ii. Time: 3:00 p.m. 4. Grievance Review Board . a. Job Description: Conduct hearings related to,'and rendering advisory opinions on, written grievance procedures b. Goals c. Membership Requirements Oro Valley residency of 1 year ii. Two members to be residents of the Town iii. Three members to be Town Empolyees 1. One representative of the OVPD 2. One representative from the Development Services groups 3. One from remaining groups a. Administration b. Magistrate Court c. Legal d. Water Utility iv. Time Commitment 1. minimum length of commitment 2. hours per week/month 3. minimum number of meetings d. Qualifications Town Employee members shall be in "good standing" ii. Previous personnel experience desired e. Active Meetings; as-needed basis Date: at least once annually to review internal procedures and organization ii. Special meetings held upon the call of the Chairperson or majority of the members Bd/Comm Outline Office of the Oro Valley Town Attorney/GRTF 12.4.01 Page 4 of 8 5. Water Utility Commission a. Job Description: described in the Oro Valley Town Code § 15-4-2 b. Goals c. Membership Requirements One Member to be a qualified residential (flkla) Canada Hills water customer ii. One Member to be a qualified residential (f/k/a) Rancho Vistoso water customer iii. One Member shall represent a large service area outside of Oro Valley town limits iv. One Member shall represent commercial customers v. One Member shall represent turf interests vi: Two additional Members may be appointed as technically qualified at-large residential customers vii. Time Commitment 1. minimum length of commitment 2. hours per week/month 3. minimum number of meetings d. Qualifications e. Active Meetings Date: second Monday of every month ii. Time: 7:00 p.m. 6. Parks and Recreation Advisory Board a. Job Description: Acts in an advisory capacity to the Council in matters pertaining to parks and recreation, parks design, open space and trail use (prior to the review comments being submitted to other Boards or Council). b. Goals c. Membership Requirements i. Oro Valley residency of 1 year ii. Time Commitment 1. minimum length of commitment 2. 4 hours per week 3. minimum number of meetings d. Qualifications active/regular use of Town parks e. Active Meetings Date: third Thursday of every month ii. Time: 7:00 p.m. Bd/Comm Outline Office of the Oro Valley Town Attorney/GRTF 12.4.0] Page 5 of 8 r c. Membership Requirements Time Commitment 1. minimum length of commitment 2. hours per week/month 3. . minimum number of meetings d. Qualifications e. Active Meetings; as-needed basis i. Date: as determined by the Board/Task Force ii Special meetings held upon the call of Chairperson or majority of the members IV. MEMBER PARTICIPATION A. Attendance; limited absences per year B. Homework C. Participation at meetings V. MEMBER EVALUATION A. Attendance B. Homework C. Participation Bd/Comm Outline Office of the Oro Valley Town Attorney/GRTF 12.4.01 Page 8 of 8 MINUTES ORO VALLEY TOWN COUNCIL STUDY SESSION FEBRUARY 11,2002 ORO VALLEY MAGISTRATE COURT 11000 N. LA CANADA DRIVE ORO VALLEY,ARIZONA STUDY SESSION - AT OR AFTER 7:00 PM CALL TO ORDER 7:00 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Dick Johnson, Vice Mayor Fran LaSala, Council Member Bart Rochman, Council Member Werner Wolff, Council Member 1. DISCUSSION REGARDING THE IMPLEMENTATION PLAN FOR APPOINTMENTS TO BOARDS AND COMMISSIONS Town Manager Chuck Sweet reviewed his Council Communication regarding Board and Commission appointments and recommended that the Town Council consider implementing term limits as recommended by the Government Review Task Force. He p also recommended that the Council continue with the current selection and appointment process for Boards and Commissions rather than the suggested process of Council coterminous appointments of Board and Commission Members. The Mayor& Council discussed the following issues for consideration: • Keep the appointment process currently as it is. • Set term limits as recommended by the GRTF. • Review the requirements and policies that established the Boards in the first place. Evaluate their purpose and what the Council expects from that Board or Commission. • Establish parameters for the Boards/Commissions. • Revisit the Council Liaison positions to see if they are needed or not. • If Council Liaison positions are not needed,possibly the Board/Commission Chair person could update the Town Council on a regular basis. • The Mayor & Council should be receiving minutes of Board/Commission meetings. • Discuss the Council Liaison position at a future Council Retreat. • Possibly eliminate the Council Liaison position to de-politicize the interview process and to not unduly influence Board/Commissions. Mayor Loomis opened the floor for comments by the public. 02/11/02 Minutes,Council Study Session 2 Bill Adler, 10720EagleEye N. E e Place stated that he feels there are 4 areas that are broken with the current process: Interview team. Term limits. Evaluation of Board/Commission members. Assessment of qualifications. - that the Chair of a Board/Commission make a report to Council Mr. Adler suggested touching on the highlights of what that Board/Commission is working on. � Richard Feinberg,ber 1451 E. Triton Place and former member of the Government Review Task Force. Mr. Feinberg pointed out that he felt that the GRTF had made a recommendation to keepthe Board/Commission process as it is. He agreed that the interview process was long but is very important. He stated that the appointment process is political' cal with or without the Council Liaison since the Town Council makes the appointments anyway. Mayor or Loomis asked that staff send the Government Review Task Force Report out to the Boards/Commissions and ask for feedback on the following 5 questions: A. Board set own rules. B. Are the suggested term limits satisfactory for that Board or Commission. Any qualifications additional or take exception to any qualifications listed. D. Any additional ideas on the process. E. Suggestions for how the Chairperson should be selected. The implementation date for term limits, etc.will be July 1, 2002. Council Member Rochman was excused from the meeting at 7:45 p.m. 2. DISCUSSION REGARDING THE PROPOSED AMENDMENTS TO CRIMINAL CODE Prosecuting Attorney Tobin Sidles reviewed the proposed amendments to the Omnibus Criminal Code statingthat over the years, the Prosecutor's Office and the OVPD have faced various situations for which no ordinance existed within the Oro Valley Town Code to prohibit activities believed undesirable. He stated that by amending Chapter 10, Offenses, the Town will be able to regulate and/or prohibit activities in certain circumstances. Town Magistrate George Dunscomb expressed concern with the statutes directed at juveniles since Juvenile Court Judges will not enforce the Oro Valley Town Code. stated that this will be placed on the March 20,2002 Council Agenda for Mr. Sidles action. MEMORANDUM TO: Board and Commission Chairs FROM: Chuck Sweet, Town Manager DATE: February 12, 2002 SUBJ: Board/Commission Appointment Process - Government Review Task Force Recommendations Following direction from the Town Council during the February 11 Study Session, attached for your review is a copy of the Government Review Task Force Recommendations for the Board/Commission Appointment process. Please review this document and provide to my office, at your earliest convenience your Board/Commission's recommendations regarding the following: 1. Should each Board/Commission adopt their own Policies and Procedures (using the Mayor and Council Policies & Procedures as a guide)? 2. Should the Town adopt term limits for Board/Commission members? - 3. Does your Board/Commission have recommendations for qualifications needed by applicants in order to be appointed? 4. Do Board Members have any additional suggestions for the interview process? It is the Council's desire to bring this item to closure by July 1, 2002. Therefore, again, your prompt response would be very much appreciated. al I e: , '4 Chuck Swe-t Town Manager April 21, 2002 Chuck Sweet Town Manager Town of Oro Valley Dear Chuck, I am delinquent in writing to you after our conversation regarding term limits for Commissioners. I hope my comments are not too late to be considered. My comments are restricted to my experience on the OV Planning and Zoning Committee. I am not in favor of term limits. The OV Zoning Code is a large document. It does not stand alone but is used in concert with other Town codes, ordinances and regulations.Those persons who are willing to become familiar with the information contained therein are a very valuable asset. Those who go on to actually devote the time and effort to absorb the information are an even more valuable asset. Do we want to arbitrarily toss aside those assets? Can we afford to toss aside those assets? Each Commissioner serves at the pleasure of the Town Council and each one must pass muster every two years. It seems to me, those measures are sufficient to serve the purpose of term limits. Thanks for taking time to review my comments. aro Don Cox Commissioner Planning and Zoning Commission Bartels, Rachael `rom: vwhitedo@WellsFargo.COM it: Tuesday,April 09, 2002 10:38 AM _ .,; Rbartels@orovalley.net Subject: Board/Commissions Good morning Rachel, here are my thoughts in regards to the Board/Commissions appointment process. Question #1. During 2001, our Parks board began the process of establishing a board retreat to discuss our mission, work plan, expectations, and overall policies and procedures. We did hold this strategical planning session in early 2002. I have held such planning sessions with my past boards and find them not only beneficial to our board operations; but, develops cohesiveness and purpose with each board member. I am in full support that all boards should employ such a process. I do believe that each board should use the Mayor and Council's Policies and Procedures as a guiding tool to develop their work plan. Each board is and should be dynamic and not a perfect duplication of the Mayor and Council; therefore, _the framework of their policy and procedures should be a derivative of the Mayor and Council's PP but must reflect their individual boards and purpose. Question #2. I fully support term limits. History on a board is invaluable, but can also be a hindrance. Two year terms with a three term limit is good but still provides some limitations. The only clarification I need has to do with the one year resting period. thin the paragraph it states that: after serving three successive terms, the volunteer gall wait one year before becoming eligible for a new appointment. My question is, does this one year hold the volunteer from the board in which they served or any board? I am making an assumption that it is referring to the board that they were serving on and seeking re-appointment. It is somewhat clear, but if you refer to prior sentence it does provide some clarity with the word, re-appointment. I agree with residency, but in a growing community there are many valuable volunteers with terrific experience that are moving in. Could this be a board by board recommendation versus a blanket? There are boards that I do feel could benefit from this due to the need to gain community knowledge. Lastly, having staggered term expiration should be in place. On some of my past boards, we had three, two, and one year terms. This provided for historical knowledge on the board as well as minimized the impact on three and four member turnover. I recommend staggered; hence, is why I mentioned in my first paragraph that the term limits as presented with two year terms only provides for some limitations. Question #3. I always like qualifications, but once again, this could place limitations on obtaining the services of a community volunteer. In our community, we are blessed with a significant amount of community members who have a wealth of business and past community knowledge. I like to keep my options open. Having a citizen step up and be willing to volunteer their time in our busy lives is invaluable and a commodity today. I enjoy learning about the prospects reason, intentions, vision, ,and aspirations during our interview. One can be very qualified but offer nothing in the way of good communication and enthusiasm to be part of our board, town government process, and community. No commendations. Question #4. 1 I had the pleasure of visiting with parts of the task force that put this document together. I expressed my thoughts at that time regarding how we communicated with and to prospective volunteers, the application, �.nterview. . . I like our process and feel it is fair and open. The -Ilication is rather brief and the interview is friendly and informative. I did this rather quickly, so I hope it fits your needs and has clarity. If not, you know how to find me! ! Best regards. Douglas White Vice President and Manager Tucson Supermarket Banking 520-792-5119 2 st S i ISJ 11 ri r I I I j J J TO: Chuck Sweet,Town Manager -FROM: Bill Moody, Commissioner SUBJECT: Board/Commission Appointment Process Government Review Task Force Answers listed in as appears in outline. 1. A. Totally Agree. B. Yes. We may loose some members that are an asset to the Board or Commission. However, after serving on 3 Interview Committees with you and Mayor Loomis, I found that the Town has many capable volunteers with strong motivation and desire to become active replacements. Many had impressive credentials; both educational and work related. I believe these individuals will keep Oro Valley on its course of being innovative while prudent. C. Appointment Application is satisfactory. • However, requiring a resume would be helpful for the Interview Committee. • Residency of a minimum of 1 year should be required. D. Agree E. Removal/Re-Appointment only by the Board. The Report and recommendations were outstanding. Compliments to the Task Force for completing such an undertaking so outstandingly. NO-EY Alisy d TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT DEPARTMENT : rw • Planning and Zoning • Building Safety 1 11000 N.La Canada Drive,Oro Valley,AZ 85737•(520)229-4800•Fax(520)742-1022 • Parks and Recreation 680 W.Calle Concordia,Oro Valley,AZ 85737.(520)229-5050•Fax(520)797-2202 ENDED June 5, 2002 Mr. Chuck Sweet, Town Manager Town of Oro Valley 11000 North La Canada Drive Oro Valley AZ 85737 Re: Appointments of Board of Adjustment Members to Boards and Commissions Dear Mr. Sweet: At the Board of Adjustment meeting held on March 26, 2002, the Board Members discussed their recommendations regarding the appointment of members to Boards and Commissions. I have attached for your review the excerpt of the minutes containing the Board Members' comments and motions pertaining to this item. I invite you and the Council to contact me with any additional questions or to schedule a meeting regarding this issue. Sincerely, • f Cindy Le/ 1 Chair Board of Adj s ent www.townoforovalley.com MOTION: Member moved to approve Case No. OV 10-02-02, a request to place a second entry way sign at the south entrance of the Northwest Medical Center. Member Done seconded the motion. ROLL CALL VOTE . Chairman Lewis—aye Vice Chairman Adler—nay Member —aye Member Done—aye Member Suozzi—nay Motion carried, 3-2,Vice Chairman Adler and Member Suozzi opposed. 2. RECOMMENDATIONS REGARDING THE APPOINTMENT OF MEMBERS TO BOARDS AND COMMIISSIONS The following recommendations were submitted for the following items: 1. Should each Board/Commission adopt their own Policies and Procedures (using the Mayor and Council Policies&Procedures as a guide)? Discussion: Vice Chairman Adler explained that he was familiar with the mayor and council policies and procedures and did not support them. Therefore, he could not support other boards and commissions adopting policies and procedures based on something that he did not support. He said"all I can speak to is what the Board of Adjustment did and I support what we did and are continuing to do. To approve and adopt our own policies and procedures based upon our unique set of responsibilities." VERBATUM MOTION: A motion was made by Member Done that the Board of Adjustment has adopted their own policies and procedures based upon the requirements of the Board of Adjustment and should continue to approve their own policies and procedures based upon their unique set of responsibilities. Member Suozzi seconded the motion. 2. Should the Town adopt term limits for Board/Commission members? Discussion: Vice Chairman Adler stated that if there was an abundance of volunteer applicants that are looking for opportunities to serve on boards and commissions,then the only way to guarantee that the people would have an opportunity to serve is to have term limits. He stated that he supported term limits and believed that the limits should be six years with three,two year terms. He stated that a maximum of six years would give the incumbent plenty of opportunity to make a difference. Member Suozzi agreed that a three,two year term would be a sufficient amount of time for an individual to serve on a board or commission. He felt that this would give the individual an adequate amount of time to become familiar and experienced with the board or commission they were serving. Member Done suggested the term limit be six years maximum. 'VERBATIM MOTION: A motion was made by Member Suozzi that the Town should adopt a term limit of six years with three,two year terms for a maximum of six years. Member Done seconded the motion. Motion carried unanimously, 5-0. 3. Does your Board/Commission have recommendations for qualifications needed by applicants in order to be appointed? -- Discussion: Member Done reported that she had been appointed to a new commission this year, and to her surprise,there were members that were not very knowledgeable. She felt that volunteers that serve on a board or commission should have the education and be familiar with issues that pertain to the Town. Member Suozzi agreed and added that it was very important that the applicant has some familiarity with the issues and some volunteer experience. Member suggested that each board should outline specific questions, such as;how long will you be in Oro Valley, and what experience the applicant has had,whether it is judicial or semi- judicial experience. Vice Chairman Adler reported that the volunteer application form had been updated and an Oro Valley Board and Commission job description had been attached to the application. He added that he supported the following two questions that were currently being reviewed for consideration to be added to the application. • How does your previous volunteer service prepare you for a board or commission appointment for which you have applied? • Please describe an issue considered at a meeting of the board or commission for which you are applying. He explained that these questions would determine the level of familiarity and knowledge the applicant might have of the process for which they are applying. Vice Chairman Adler stated that in his view it is highly desirable that an applicant have a strong volunteer record with attendance and public testimony before the board to which they are applying. He explained that if the applicant is appointed that they would have an acquaintance with the procedures of the board for which they are applying; and are acquainted with the issues that are coming before the board for which they are applying; and has demonstrated interest by testifying on an issue or two before that board. Chairman Lewis felt that this would be narrowing the pool of applicants if the qualifications were made so restrictive that the applicant was required to sit through numerous Town Council meetings or testify before a particular board regarding an issue. She stated that she would be very leery of making the requirements so restrictive,because it might drive away qualified individuals who were interested in making a difference and being a part of the Town. She explained that because someone hasn't been before the Board of Adjustment did not mean they would not be qualified to learn and be a contributing member. She stated that it would be a disservice to the Town to make such a requirement and would change the scope to the point of driving away interested citizens of the community. VERBATIM MOTION: A motion was made by Vice Chairman Adler that the recommendations of qualifications should be a person that has a strong local volunteer record that is consistent with the requirements of the board or commission to which they are applying. Member Done seconded the motion. Discussion: Member Suozzi felt that the following attributes would be beneficial: • The selection of people should be based on qualifications. • The potential applicant should know the required qualifications. Motion carried unanimously, 5-0. 4. Do Board Members have any additional suggestions for the interview process? The Board made the following suggestions: A. A council liaison should be involved with the board or commission; when making a recommendation to his cohorts on the Council with regard to an applicant who is applying,the liaison should have personal knowledge of the issues and procedures as it pertains to a board or commission. B. The interview panel should be no less than three individuals. The interview process for board/commission members should be conducted by the following 3 individuals: ➢ Council Liaison > Key staff member > A former member of the board or commission C. During the course of someone's term an evaluation of their performance is conducted and that the evaluation should become a part of the interviewing process, should they reapply. VERBATUM MOTION: A motion was made by Vice Chairman Adler that the interviewing panel be a minimum of 3 individuals consisting preferably of the council liaison, key staff member and a former board/commission member. Further, that each board or commission member, during the course of their term, be evaluated consistent with the adopted polices and procedures of that board or commission; and that evaluation of their performance be made available during the interviewing process, should that board or commission member apply for reappointment. Member Done seconded the motion. AMENDMENT: Member Done recommended that the language "confidential evaluation" be included in the motion so that the individual understands that any evaluation information made available is a confidential document and is contained within the department in charge. Discussion: Chairman Lewis asked staff if this would be considered public information. Joseph Andrews, Civil Attorney, stated that it may well fall under public information. But, he would do some research regarding the matter and report back to the board. Member Suozzi expressed concern with a former member of a board or commission being on the panel. He felt that a former member would not be knowledgeable of any new procedures or changes, therefore how could a former member evaluate whether the individual is the best qualified person. He also had reservation regarding the council liaison and possible"conflict of interest." Chairman Lewis suggested that the motion be amended to say, "that former board or commission members if feasible, reasonable or if available." Member Done seconded the motion. The motion with the amendment carried unanimously, 5-0. 3. FOR CONSIDERATION A STUDY SESSION DATE TO BE SCHEDULED AT THE CONVENIENCE OF THE BOARD MEMBER AND STAFF. MOTION: Member Done moved that a Special Session meeting be held on April 12, 2002, beginning at 2:00 p.m. Member seconded the motion. Motion carried, 5-0. 4. PLANNING AND ZONING UPDATE Bryant Nodine,Planning and Zoning Administrator reported on the following projects: • The Parking and Lighting Code has been approved by Council. • The Landscape Code will go before Council on May 1 ,2002. • The Commercial Code and the Assurance Code will go before the Planning and Zoning Commission on April 2, 2002 • The General Plan Focus Group meetings are complete and the results will be used developing the map alternatives and goal and polices text. He added that an open house would be held to present the information to the public. • The Planning and Zoning Commission is currently reviewing an area for annexation between Rams Canyon and the Honeywell site. Discussion followed concerning waivers submitted by an applicant to the Town staff and the administrative decisions handed down by staff with regards to a request for variance. It was decided that the issue would be placed on the special session meeting agenda for discussion. ADJOURNMENT The meeting was adjourned at 5:15 p.m. Respectfully submitted, Linda Hersha, Secretary II CP-DRAFT CITY COUNCIL EFFECTIVE DATE: POLICY SUBJECT: Boards and Commissions SECTION 1 PURPOSE To establish a standard policy for the City Council to make appointments to and to provide r vide for the meetingof the official boards and commissions generally in accordance with the following: SECTION 2 STATEMENT OF POLICY It shall be the policy of the City Council that: 2.1Mayorappoint The shall a oint annually a three member City Council Subcommittee on Board and Commission Appointments. The Council Subcommittee on Board and Commission Appointments shall 2.2 determine how members are identified, selected, processed, trained and recognized for service. extentpossible, the City's Boards and Commissions membership shall be 2.3 To the y comprised of equal representation from all areas of the City. 2.4 AllAdvisory official Boards, Commissions, Authorities, and Committees meet a minimum of once er year to elect officers and discuss or act on other issues as P appropriate to the Public Body. SECTION 3 APPLICABILITY/DEFINITION of this policy, the term board or commission shall include the following For the purposes P Y appointed bodies: 3.1 Peoria Arts Commission 3.2 Board of Adjustments 3.3 Board of Appeals Approved as to Form: Council Communication No. Reviewed by City Manager: Action Date: 3.4 Citizens Commission on Salaries for Elected City Officials 3.5 Design Review Board of Appeals 3.6 Design Standards Advisory Board 3.7 Economic Development Advisory Board 3.8 Industrial Development Authority 3.9 Library Board 3.10 Municipal Development Authority 3.11 Parks and Recreation Board 3.12 Peoria Historical Preservation Commission 3.13 Peoria Municipal Sports Complex Authority 3.14 Personnel Board 3.15 Planning and Zoning Commission 3.16 Public Defenders Contract Review Committee 3.17 Public Safety Retirement Board — Fire 3.18 Public Safety Retirement Board -- Police 3.19 Volunteer Firefighter Pension Board 3.20 Youth Advisory Board SECTION 4 ELIGIBILITY 4.1 Ap erson must be at least 18 years of age, a resident of the City of Peoria, and a valid registered voter in order to be considered eligible for appointment to a City Board or Commission, except where the City Code or State Statutes stipulate different. Youth Advisory Board members must meet the requirements of residing in Peoria and applicants must be in grades 7-12. 4.2 Employees of the City of Peoria shall be ineligible for appointment to more than one board or commission at a given time. 4.2.1requiredby Unless law, no board or commission shall have more than one (1) city employee as a member at any given time. 4.2.2 Employees shall not be eligible for appointment to the following board or Appeals. Personnel Board, Board of Adjustments and Board of 4.2.3 Part time non-benefited contract employees of the City do not fail within the definition of City Employee. SECTION 5 NON-DISCRIMINATION 5.1 The Council shall not discriminate on the basis of an applicant's race, ethnic background, creed, age, sex, marital status, or sensory or physical handicap in the making of appointments. SECTION 6 TERMS 8Pl' .1 Appointments shall be made for four-year terms, with exception of the Youth Advisory Board which shall be for two-year terms, the Industrial Development Authority which shall be for six-year terms. 6.2 Terms expire on the last day of the month. 6.3 Members continue to serve until re-appointed or replaced. 6.4 The following are the months in which boards' and commissions' terms expire: JUNE DECEMBER Arts Commission Planning and Zoning Commission Library Board Board of Adjustment Parks and Recreation Board of Appeals Personnel Board Industrial Development Authority Public Safety Fire and Police Municipal Development Authority Youth Advisory Board Peoria Municipal Sports Complex Authority Volunteer Firefighter Pension Bd Design Review Appeals Board Public Defender Contract Review Design Standards Advisory Board Economic Development Authority Citizens Commission on Salaries Peoria Historical Preservation Commission SECTION 7 TERM LIMITATIONS 7.1 No person shall serve more than two consecutive four-year terms on any regular scheduled board or commission. 7.1.1 in the event that a person is appointed for a part of a term, the partial term shall not be counted for purposes of calculating the term limit; however, no person shall serve more than twelve years, except where State Statutes or City Code stipulate different terms. 7.1.2 The Municipal Development Authority members shall not be subject to term limits. 7.2 Any person who has completed the maximum number of terms on any regular scheduled board or commission shall not be eligible for appointment to that board for a period of one year following the completion of their term. 7.2.1 Youth Advisory Board members are limited to two two-year terms. SECTION 8 CONCURRENT OFFICES 8.1 A person shall serve on no more than one regular scheduled board at any time and no person shall serve on any regular scheduled board and unscheduled board where the duties are deemed to be incompatible by the City Council. SECTION 9 ATTENDANCE 9.1 Boards and Commissions shall set policy and procedures through By-laws to act upon member absences. 9.2 A vacancyupon a Board or Commission shall be deemed to have occurred by vote of the City Council by Resolution, upon three consecutive unexcused absences, or as determined by City Code or individual Board or Commission By- laws. 9.3 It shall be the responsibility of the Staff Liaison Department to notify the member of the Board or Commission action and to forward the action to the City Council. SECTION 1 0APPOINTMENTS/REAPPOINTMENT 10.1 An open competitive process will be used.to fill any vacancies. The City Council Subcommittee on Board and Commission Appointments will initiate an open and competitive application process and solicit applicants for the position(s). All board members or commissioners completing their term and who are interested in reappointment will be required to go through the open competitive process. 10.2 Alternate Board members, unless otherwise provided by code, shall not automaticallysucceed to the seat of a vacant board member, and will be required to go through the open competitive process required to fill the vacancy. SECTIONII APPLICATION PROCESS 11.1 Applicants as well as the incumbent shall be required to complete an application formp rovided for this purpose and to submit a completed application to the City Clerk by the specified recruitment deadline. 11.2 Copies of all applications will be available to the City Council. 11.3 The Council Subcommittee may screen and interview applicants for specific Boards and Commissions prior to recommending the applicant for appointment. 11.4 Annual renewal and/or update of all applications on file are required. SECTION 12 RECRUITMENT 12.1 Openings for Board or Commission positions shall be advertised through press . 9 othermeans the web page, as well as means available and appropriate for this purpose. Target recruitment will occur at the discretion of the Council Subcommittee. SECTION 13 INTERVIEW PROCESS 13.1 The CityCouncil mayrequire candidate interviews of applicants for consideration , . for possible recommendation of appointments to various Boards or Commissions including, but not limited to: 13.2 Peoria Arts Commission 13.3 Board of Adjustments 13.4 Board of Appeals 13.5 Design Standards Advisory Board 13.6 Design Review Board of Appeals 13.7 Planning and Zoning Commission 13.8 Personnel Board 13.9 Library Board 13.10 Parks and Recreation Board 13.11 Economic Development Advisory Board Liaison maybe asked to attend and participate in the interview process. 13.11 Staff The interviews meeting scheduled for and conducted at an open public of the Council Subcommittee. bythe Council Subcommittee certain Boards or Commissions 13.12 As designated a review of the application on file. The Subcommittee shall seek require only recommendations from the Staff Liaisons in regards to the applications on file. SECTION 14 CRITERIA FOR APPOINTMENT/REAPPOINTMENT 14.1 As applicable, the Council Subcommittee will consider an applicant on the following criteria: nce—attendance, basic understanding of the issues and 14.2 Minimum Performance participates' ' in discussion. Has well thought out arguments, logically presented, advocate. Shows abilityto analyze complex issues and to judge and is a good issues on substantive grounds. .Understands difference between quasi-judicial and legislative matters. hasgood understanding of relative roles of Council, 14.3 Personal Relations— respectful of Commissioners and Staff and is sensitive to Staffs job. Is generally res p good team player, shows willingness to compromise, and other's viewpoints. Is a p Y works toward a solution without sacrificing his/her principles. • nt--has shownpersonal and or intellectual growth in the 14.4 Growth/improvement continuing ' ' shown improved performance, has taken advantage of co g position. Hasp education opportunities, and attended available training. provides a benefit to the commission as a body; provides or 14.5 Public Benefit— hicall enhances balance on the commission geographically and/ or philosophically. SECTION 15 APPOINTMENT PROCESS 15.1 Upon completion of the interviews, the Subcommittee will discuss the qualifications of the candidates and make their recommendations. forwarded to the Mayor and Council with the request 15.1.1 The recommendations are Y mment in writin to Staff and the Mayor within 10 days. that Council respond/co g 15.1.2 Upon Staff and the Mayor receiving no adverse comments, the Council Subcommittee's recommendations are made by Resolution to the full Council at the next scheduled Council Meeting. 15.2 The prospective appointee shall be notified of the Council Meeting date at which they shall be introduced to the Council and the public and receive a certificate of appointment. SECTION 18TRAINING PROCESS 16.1 The City will provide Boards and Commissions Basic and Advanced Training and others as determined necessary to assist members in their appointed roles. 16.2 Basic Training is required for all new members. Staff Liaisons and Department Directors are also required to attend the basic training. Chairs and Vice Chairs are encourage to attend the Advanced Training. 16.2 Basic and Advanced Training will be offered a minimum of one time per year. SECTION 17 LOYALTY OATH 17.1 State Statute requires that the Loyalty Oath be taken by all appointed members no less than 24 hours prior to the first Board or Commission meeting. 17.2 Newly elected/appointed members of the Public Safety Retirement Boards for Fire and Police must take the Loyalty Oath within 10 day following appointment. 17.3 Staff Liaisons are responsible for obtaining the Loyalty Oaths, and ensuring the new member is sworn in as required by laws. SECTION 18 VACANCY/RESIGNATION 18.1 Resignations must be in submitted writing and forwarded to the City Clerk's Office. All vacancies must be declared by an adopted Resolution of the City Council. JOHN C. KEEGAN Mayor I:\BOARDSAADMN\Council Policy Boards and Comrnissions.doc Access Database Fields Application Date First Name Last Name 1+ Year in Oro Valley Y/N Home Address Home City Home State Home Zip Home Telephone Work Address Work City Work State Work Zip Work Telephone Mobile Telephone Facsimile E-mail Address General Work Experience General Qualifications Preference 1 Preference 2 Preference 3 Interview YIN Interview Set YIN Recommended YIN Positive Letter Sent Y/N Negative Letter Sent YIN Volunteer Briefing Set YIN TOWN OF ORO VALLEY 3 COUNCIL COMMUNICATION MEETING DATE: October 21, 2002 TO: HONORABLE MAYOR & TOWN COUNCIL FROM: Chuck Sweet, Town Manager SUBJ: DISCUSSION REGARDING HIRING INCENTIVE POLICY SUMMARY: On August 21st, 2002 the Human Resources Director presented Ordinance No. (0) 02- 27 to the Town Council which requested an amendment to the Town's Personnel Policy to add a Hiring Incentive policy for"hard to fill" positions. At this regular meeting the Town Council expressed concerns about the proposed policy relating to "caps", employee commitments, and reports to Town Council. This item is on this study session to continue the discussion of this potential amendment to the Town's Personnel Policy and to hopefully address Town Council's concerns expressed on August 21st 2002. Attachments: 1. Council Communication for Regular Meeting of August 21st 2002. 2. Excerpt of Minutes (Item #4) for Incentive Pay Policy (8/21/02 mtg.) 3. October 16th e-mail from Human Resources Director to the Town Manager regarding City of Peoria, Arizona Hiring Incentive Policy aff Chuck Sw•et Town Manager TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: August 21, 2002 TO: HONORABLE MAYOR AND COUNCIL FROM: Jeff Grant, Human Resources Director SUBJECT: Ordinance No. 0 02- 27 Amending Policy No. 3, General Provisions, of the Town of Oro Valley Personnel Policies and Procedures Code. SUMMARY: The Town of Oro Valley adopted the Town of Oro Valley Personnel Policies and procedures Code by Ordinance (0-99-35) on April 21, 1999. Revisions to the subject policy are suggested in order to provide the Town Manager with the ability to respond to periodic labor shortages in various job classifications. The attached Ordinance revises Policy No. 3 — "General Provisions" of the Town of Oro Valley Personnel Policies and Procedures Code, to allow the Town Manager to provide competitive job offers in critical or"hard- to-fill" ositions byallowing the Town Manager to approve limited exceptions to other pertinent policies and p procedures. Currently, the Oro Valley Police Department is experiencing a shortage of qualified police officer candidates. The shortage is occurring for both recruit and lateral officer candidates. The shortage has become an industry norm for the past three-four years. In prior years, Oro Valley was competitive and maintained a waiting list of l ualified candidates. In the past few years, this situation has changed dramatically requiring action. Other agencies have instituted policies and incentives focused on the recruitment of qualified candidates at both the recruit and lateral (experienced) officer level. Some of the incentives offered by other jurisdictions are: increasedy,a � more comprehensive insurance benefits, special skills pay, signing bonuses, increased employer p contribution levels for benefits, take-home vehicles, etc. Experienced officers (laterals) are often reluctant to consider a move to another agency because they will have to give upvacation or sick leave accruals and accrual rates gained through service at the other agency. Upon a move to Oro Valley, they will have to start their accruals anew with lower accrual rates (two weeks per year with Oro Valley as opposed to three or, in some cases, four weeks per year with their other agency). It must be stressed that the situation in the Police Department is not unlike similar situations that have occurred over they ears involving the recruitment of Civil Engineers, Urban Planners, and other, periodically "hard-to- fill" classifications. The attached Ordinance will allow the Town Manager to develop and implement short-term recruitment p strategies for specific classifications which from time to time may be designated as "hard-to-fill." In most cases, the p request for special action will originate with the Human Resources Director, after consultation with the q appropriate Department Head. While it is envisioned that in most cases, requests will involve the use of additional vacation or sick leave, more ggr avated situations mayrequire the use of limited duration cash hiring incentives, or other creative methods of attracting the top talent that Oro Valley strives to recruit and retain. TOWN OF ORO VALLEY ' OUNCIL COMMUNICATION Page 2 of 2 FISCAL IMPACT: It isp roposed that any/all recommendations pursuant to this policy change will be consistent with the existing approved budget. All proposed incentives, vacation accrual changes, etc. are presumed to be necessary on the basis of the "hard-to-fill" nature of the positions involved, which infers that there will be unspent salary dollars available to pay for the temporary/short-term incentives. On that basis, there should be no impact to existing or future budgets. SUGGESTED MOTION: I move to approve Ordinance No. 0 02 - 27 amending the Town of Oro Valley Personnel Policies and Procedures Code, Policy No. 3 —General Provisions. Z7„,„ ,,‘ Jeff G .nt, Human Resources Director Chuck Sweet, Town Manager ORDINANCE NO. 02 -27 AN ORDINANCE OF THE TOWN OF ORO VALLEY,ARIZONA AMENDING POLICY NO. 3, GENERAL PROVISIONS, OF THE TOWN OF ORO VALLEY PERSONNEL POLICIES AND PROCEDURES CODE; REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; AND PRESERVING THE RIGHTS AND DUTIES THAT HAVE ALREADY MATURED AND PROCEEDINGS THAT HAVE ALREADY BEGUN THEREUNDER. WHEREAS, on April 21, 1999, the Town Council did adopt Ordinance Number (0) 99- 35, which made that certain document entitled, "Town of Oro Valley Personnel Policies and Procedures Code,"part of the Town Code and the official procedural manual for all Town employees; and WHEREAS, the Town has deemed it necessary to amend Policy No. 3, to grant the Town Manager authority to implement short-term hiring incentives; and WHEREAS, pursuant to Arizona Revised Statute § 9-240, the Town has the authority to provide policies and procedures for its employees and the Town believes an amendment to the Town of Oro Valley Personnel Policies and Procedures Code is in the best interest of the employees of the Town. NOW, THEREFORE,BE IT ORDAINED by the Mayor and the Council of the Town of Oro Valley, Arizona, that the certain document, known as the "Town of Oro Valley Personnel Policies and Procedures Code,"is hereby amended as follows: SECTION 1. Section 3 of Policy No. 3 — General Provisions - is added to include the following shown in ALL CAPS. POLICY 3 — GENERAL PROVISIONS SECTION 1. Amendment and Revision of Changes: Amendments and revisions to these policies may be proposed to the Town Council through the Town Manager. The Council may, at its sole discretion by Ordinance, change or modify these policies at any time. Amendments and revisions to these policies shall become effective upon their adoption by the Town Council. SECTION 2. Applicability of Personnel Policies and Procedures: These policies and procedures shall apply to all employees of the Town or Oro Valley except elected officials, members of boards and commissions, persons engaged under contract to supply professional or technical services, volunteer personnel who received no regular compensation from the Town and such other personnel as the Council may designate. SECTION 3. THE TOWN MANAGER MAY DEVELOP AND IMPLEMENT SHORT- TERM RECRUTMENT STRATEGIES FOR SPECIFIC JOB CLASSIFICATIONS WHICH FROM TIME-TO-TIME MAY BE DESIGNATED AS "HARD-TO-FILL" POSITIONS. NORMALLY, THE DESIGNATION OF A "HARD-TO-FILL" CLASSIFICATION WILL ORIGINATE FROM THE HUMAN RESOURCES DIRECTOR IN CONSULTATION WITH THE APPROPRIATE DEPARTMENT HEAD, AND WILL BE BASED ON DOCUMENTED DIFFICULTIES EXPERIENCED IN FINDING QUALIFIED CANDIDATES FOR SPECIFIC CLASSIFICATIONS IN PRIOR RECRUITMENT EFFORTS. SPECIFIC STRATEGIES MAY INCLUDE THE USE OF CASH HIRING INCENTIVES, ADDITIONAL ANNUAL LEAVE OR SICK LEAVE ENTITLEMENTS, OR OTHER EXCEPTIONS TO EMPLOYEE BENEFITS OR COMPENSATION AS MAY BE PROVIDED THROUGH OTHER POLICIES IN THE TOWN OF ORO VALLEY PERSONNEL POLICIES AND PROCEDURES CODE. ALL COSTS OF ANY RECRUTIMENT STRAGTEGIES DEVELOPED PURSUANT TO THIS POLICY WILL BE CARRIED OUT WITHIN THE CONSTRAINTS OF APPROVED BUDGETS. SECTION 2. Pursuant to 41-1346, the Town shall maintain efficient record management for local public records and it has been determined that this Ordinance is a public record with three copies of said Ordinance to remain on file in the office of the Town Clerk. SECTION 3. The various Town officers and employees are authorized and directed to perform all acts necessary or desirable to give effect to this Ordinance and portion of the Town Code. SECTION 4. All Oro Valley Ordinances, Resolutions, or Motions and parts of Ordinances, Resolutions or Motions of the Council in conflict with the provisions of this Ordinance are hereby repealed. SECTION 5. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. PASSED AND ADOPTED by Mayor and Town Council, the Town of Oro Valley, Arizona, this 21st day of August , 2002. TOWN OF ORO VALLEY ATTEST: Paul H. Loomis, Mayor Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Dan L. Dudley, Town Attorney 08/21/02 Minutes,Council Regular Session 2 H. Resolution No. (R)02-71 Declaring as a public record that certain document relating to the establishment of the Oro Valley Building Safety Board of Appeals, entitled "Article 6-9, Building Safety Board of Appeals" of the Oro Valley Town Code 1. Resolution (R) 02-72 Affirming the Town of Oro Valley's commitment to share in the construction cost of a 2.7 mile long multi-use path along the Canada del Oro Wash in between La Canada Drive and First Avenue contingent on the successful procurement of a 2002 Round 10 Transportation Enhancement Grant .1. Resolution (R) 02-73 Project No. 0V30 01/02-13 Authorizing Acceptance of Bid and Award of contract to West Point Contractors for the Shadow Mountain Drainage Improvements in the amount of$24,998.00 K. OV 12-00-13A Approval of a one (1) year extension of an approved development plan for a proposed retail and office facility located within the Foothills Business Park located near the northeast intersection of Oracle Road and East Hanley Blvd., Parcel Nos. 22010016A & 22010017A effective 11/15/02— 11/15/03 L. OV12-00-20 Approval of a final plat for the "Sunset Ridge Estates"Rancho Vistoso Neighborhood 10 Parcel Z subdivision located north of Moore Road and half mile west of Rancho Vistoso Boulevard, Parcel # 219216360 M. Appointment of Jan Johnson as the Catalina Council representative to the General Plan Update 2020 Technical Advisory Committee 2. PUBLIC HEARING — LIQUOR LICENSE APPLICATION FOR A SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR DRAGON VILLAGE RESTAURANT LOCATED AT 12152 N. RANCHO VISTOSO BOULEVARD C- #180 MOTION: Council Member Rochman MOVED to APPROVE the request for a Series 12 Liquor License for Mr. Ping Chi Chan at the Dragon Village Restaurant located at 12152 N. Rancho Vistoso Boulevard C-#180. Vice Mayor Johnson SECONDED the motion. Motion carried, 5 —0. *Mayor Loomis moved Agenda Item #3 to follow Agenda Item #6. 4. PUBLIC HEARING- ORDINANCE NO. (0)02-27 AMENDING POLICY NO. 3, GENERAL PROVISIONS, OF THE TOWN OF ORO VALLEY PERSONNEL POLICIES AND PROCEDURES CODE; REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH Human Resources Director Jeff Grant explained that adoption of Ordinance No. (0)02-27 would revise Policy No. 3 — "General Provisions" of the Town of Oro Valley Personnel - Policies & Procedures Code. It would allow the Town Manager to provide competitive job offers in critical or "hard-to-fill"positions by allowing the Town Manager to approve limited exceptions to other pertinent policies and procedures as needed. 08/21/02 Minutes,Council Regular Session 3 Mr. Grant further reported that the Police Department is experiencing a shortage of qualified police officer candidates for both recruit and lateral officer candidates. In prior years, the Town was competitive and maintained a waiting list of qualified candidates, but this situation has changed dramatically. He stated that the same situation has occurred in other departments over the years. Mr. Grant explained that in most cases, the request for any special action would originate with the Human Resources Director after consultation with the appropriate Department Head. H e also stated that in most cases, the requests would involve use of additional vacation or sick leave; however, in more aggravated situations, the use of limited duration cash hiring incentives may be utilized. Mr. Grant reported that the recommendations would be consistent with the existing approved budget. In response to a question from Council Member Wolff regarding a "cap" on what would be offered, Mr. Grant explained that specifics have not yet been defined; however, they expect that most offers would be one week's worth of vacation or one week's worth of sick leave and would be offered up front. The offers would be a short term incentive. Mr. Grant also reported that other public entities are using hiring incentives including cash incentives. In response to a question from Council Member Rochman regarding the incentives impact to the existing budget, Mr. Grant explained that the incentive would not increase the employee's vacation accrual, but would grant the vacation up front so that the • employee would not have to wait for six months to take vacation time. Council Member Abbott expressed her concern regarding any cash incentives that may be offered, and suggested that there be a commitment from the prospective employee about the amount of time they would remain in the employ of the Town. She also suggested that stipulations be placed on the amount of any cash bonus and that anything over that certain amount would need to be approved by the Town Council. Mr. Grant explained that one way to deal with cash bonuses would be to issue the bonus over a period of time and not necessarily distribute the entire cash bonus up front. He explained that the "stretch" bonus would also help if an employee did not "work out." Vice Mayor Johnson stated that he supported the objective of offering hiring incentives as the Town must be able to be more competitive when hiring. However, he felt that more thought should go into some of the issues that may arise such as retention. He suggested that if possible, the Council should be advised of the situation and any actions gg that maybe taken. He also suggested that "caps"be established. A .y or Loomis opened the public hearing. There being no speakers, the public hearing was closed. 08/21/02 Minutes,Council Regular Session 4 i Johnson suggested that the Human Resources Director, the Town Manager, Vice Mayor gg an Mayor the d possibly a Council Member could meet to develop guidelines, restrictions, pg. ro-ratin . identify needs, etc., and bring the item back to the Council for consideration. Items suggested for consideration were: ▪ A commitment be required (such as a minimum of one year employment with the Town.) ▪ Cash bonuses over 10% of salary would be discussed with the Mayor, with a notification to the Council. • Identify caps and rationale on cash incentives. • Periodic reporting of hiring of"hard-to-fill"positions beyond established guidelines possibly on a quarterly basis. MOTION: Vice Mayor Johnson MOVED to CONTINUE Ordinance No. (0)02-27 until such time as staff is ready to bring it back to the Council with further information as discussed. Council Member Abbott SECONDED the motion. Motion carried, 5 —0. CONTINUED PUBLIC HEARING - ORDINANCE NO. (O )02-24 AN ORDINANCE TRANSLATING THE ZONING FROM PIMA COUNTY CODES TO ORO VALLEY ZONING CODES, WITH CONDITIONS, (ORO VALLEY RANCHO VISTOSO PLANNED AREA DEVELOPMENT) ON THE PROPERTY KNOWN AS RANCHO VISTOSO NEIGHBORHOOD 12, LYING WITHIN SECTIONS 13 AND 24 OF TOWNSHIP 11 SOUTH RANGE 13 EAST IN THE NOTCH FORMED BY THE TOWN BOUNDARIES BETWEEN RANCHO VISTOSO NEIGHBORHOODS 11 AND 13; AND REPEALING ALL ORDINANCES IN CONFLICT HEREWITH (PARCELS 21904009E, 21920002A, AND 21920002B (CONTINUED FROM AUGUST 1, 2002) Community Development Director Brent Sinclair reviewed the Council Communication and explained that on August 1, 2002, the Town Council continued this item and directed staff to bring it back translating the Pima County zoning to non-Planned Area Development (PAD), Oro Valley zoning districts. He reviewed an overhead map depicting the areas and explained that the Pima County CR-1 (Single Residence) zone would translate to Oro Valley's R1-36 (LDR-Low Density Residential) zoning. The Pima County CR-5 ((Multiple Residence) zone would translate to Oro Valley's R-6 (HDR-Multi-Family Residential) zoning and Pima County's RH (Rural Homestead) zoning would translate to Oro Valley's R1-144 (Single Family Residential-1 home per 3.3 acres) zoning. Mr. Sinclair also reported that when the property was rezoned by Pima County in March 2002, a development agreement was tied to the rezoning. He explained that this would guide and supercedes the zoning districts that these are translated to. He explained that the development agreement established the number of lots that are allowed, established set backs and density, required that 70% of the site remain as natural open space, and established a maximum grading of 16,000 square feet is allowed. He explained that the Message r agc 1 vi 1 Sweet, Charles From: Grant, Jeff Sent: Wednesday, October 16,2002 12:00 PM To: Sweet, Charles; Sharp, Daniel Subject: Hiring Incentives POlicy I contacted Greg Eckman, Human Resources Director for the City of Peoria. He informs me that the Peoria City Council adopted the following policy: EllIncentive Recruitment Pay "Upon the recommendation of the Human Resources Director,the City Manager may authorize a temporary employment recruitment incentive for a designated job classification upon a finding 111J that the City is experiencing serious recruitment difficulties in filling any open or promotional positions in that classification." That is the extent of their policy. Greg reports that to date, they have used the policy to approve payments for$6,000 for Police Officers($3,000 at time of hire, and $3,000 at the completion of probation). They have also used it for Dispatchers for lesser amounts. Jeff TOWN OF ORO VALLEY 3; COUNCIL COMMUNICATION MEETING DATE: October 21, 2002 TO: HONORABLE MAYOR & TOWN COUNCIL FROM: Chuck Sweet, Town Manager SUBJ: DISCUSSION REGARDING HIRING INCENTIVE POLICY SUMMARY: On August 21st, 2002 the Human Resources Director presented Ordinance No. (0) 02- 27 to the Town Council which requested an amendment to the Town's Personnel Policy to add a Hiring Incentive policy for"hard to fill" positions. At this regular meeting the Town Council expressed concerns about the proposed policy relating to "caps", employee commitments, and reports to Town Council. This item is on this study session to continue the discussion of this potential amendment to the Town's Personnel Policy and to hopefully address Town Council's concerns expressed on August 21st 2002. Attachments: 1. Council Communication for Regular Meeting of August 21st 2002. 2. Excerpt of Minutes (Item #4) for Incentive Pay Policy (8/21/02 mtg.) 3. October 16th e-mail from Human Resources Director to the Town Manager regarding City of Peoria, Arizona Hiring Incentive Policy aic A--- Chuck Sw-et Town Manager TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: August 21,2002 TO: HONORABLE MAYOR AND COUNCIL FROM: Jeff Grant, Human Resources Director SUBJECT: Ordinance No. 0 02- 27 Amending Policy No. 3, General Provisions, of the Town of Oro Valley Personnel Policies and Procedures Code. SUMMARY: The Town of Oro Valley adopted the Town of Oro Valley Personnel Policies and procedures Code by Ordinance (0-99-35) on April 21, 1999. Revisions to the subject policy are suggested in order to provide the Town Manager with the ability to respond to periodic labor shortages in various job classifications. The attached Ordinance revises Policy No. 3 — "General Provisions" of the Town of Oro Valley Personnel Policies and Procedures Code, to allow the Town Manager to provide competitive job offers in critical or"hard- to-fill" positions by allowing the Town Manager to approve limited exceptions to other pertinent policies and procedures. Currently, the Oro Valley Police Department is experiencing a shortage of qualified police officer candidates. The shortage is occurring for both recruit and lateral officer candidates. The shortage has become an industry norm for the past three-four years. In prior years, Oro Valley was competitive and maintained a waiting list of ivalified candidates. In the past few years, this situation has changed dramatically requiring action. Other agencies have instituted policies and incentives focused on the recruitment of qualified candidates at both the recruit and lateral (experienced) officer level. Some of the incentives offered by other jurisdictions are: increased pay, more comprehensive insurance benefits, special skills pay, signing bonuses, increased employer contribution levels for benefits, take-home vehicles, etc. Experienced officers (laterals) are often reluctant to consider a move to another agency because they will have to give up vacation or sick leave accruals and accrual rates gained through service at the other agency. Upon a move to Oro Valley, they will have to start their accruals anew with lower accrual rates (two weeks per year with Oro Valley as opposed to three or, in some cases, four weeks per year with their other agency). It must be stressed that the situation in the Police Department is not unlike similar situations that have occurred over the years involving the recruitment of Civil Engineers, Urban Planners, and other, periodically "hard-to- fill" classifications. The attached Ordinance will allow the Town Manager to develop and implement short-term recruitment strategies for specific classifications which from time to time may be designated as "hard-to-fill." In most cases, the request for special action will originate with the Human Resources Director, after consultation with the appropriate Department Head. While it is envisioned that in most cases, requests will involve the use of additional vacation or sick leave, more .ggravated situations may require the use of limited duration cash hiring incentives, or other creative methods of attracting the top talent that Oro Valley strives to recruit and retain. TOWN OF ORO VALLEY `7OUNCIL COMMUNICATION Page 2 of 2 FISCAL IMPACT: It is proposed that any/all recommendations pursuant to this policy change will be consistent with the existing approved budget. All proposed incentives, vacation accrual changes, etc. are presumed to be necessary on the basis of the "hard-to-fill" nature of the positions involved, which infers that there will be unspent salary dollars available to pay for the temporary/short-term incentives. On that basis, there should be no impact to existing or future budgets. SUGGESTED MOTION: I move to approve Ordinance No. 0 02 - Z7 amending the Town of Oro Valley Personnel Policies and Procedures Code, Policy No. 3 — General Provisions. ,Z Jeff G .nt, Human Resources Director Chuck Sweet, Town Manager ORDINANCE NO. 02 -27 AN ORDINANCE OF THE TOWN OF ORO VALLEY,ARIZONA AMENDING POLICY NO. 3, GENERAL PROVISIONS, OF THE TOWN OF ORO VALLEY PERSONNEL POLICIES AND PROCEDURES CODE; REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; AND PRESERVING THE RIGHTS AND DUTIES THAT HAVE ALREADY MATURED AND PROCEEDINGS THAT HAVE ALREADY BEGUN THEREUNDER. WHEREAS, on April 21, 1999, the Town Council did adopt Ordinance Number(0) 99- 35,which made that certain document entitled, "Town of Oro Valley Personnel Policies and Procedures Code,"part of the Town Code and the official procedural manual for all Town employees; and WHEREAS, the Town has deemed it necessary to amend Policy No. 3, to grant the Town Manager authority to implement short-term hiring incentives; and WHEREAS, pursuant to Arizona Revised Statute § 9-240, the Town has the authority to provide policies and procedures for its employees and the Town believes an amendment to the Town of Oro Valley Personnel Policies and Procedures Code is in the best interest of the employees of the Town. NOW, THEREFORE, BE IT ORDAINED by the Mayor and the Council of the Town of Oro Valley, Arizona, that the certain document, known as the "Town of Oro Valley Personnel Policies and Procedures Code,"is hereby amended as follows: SECTION 1. Section 3 of Policy No. 3 — General Provisions - is added to include the following shown in ALL CAPS. POLICY 3 —GENERAL PROVISIONS SECTION 1. Amendment and Revision of Changes: Amendments and revisions to these policies may be proposed to the Town Council through the Town Manager. The Council may, at its sole discretion by Ordinance, change or modify these policies at any time. Amendments and revisions to these policies shall become effective upon their adoption by the Town Council. SECTION 2. Applicability of Personnel Policies and Procedures: These policies and procedures shall apply to all employees of the Town or Oro Valley except elected officials, members of boards and commissions, persons engaged under contract to supply professional or technical services, volunteer personnel who received no regular compensation from the Town and such other personnel as the Council may designate. SECTION 3. THE TOWN MANAGER MAY DEVELOP AND IMPLEMENT SHORT- TERM RECRUTMENT STRATEGIES FOR SPECIFIC JOB CLASSIFICATIONS WHICH FROM TIME-TO-TIME MAY BE DESIGNATED AS "HARD-TO-FILL" POSITIONS. NORMALLY, THE DESIGNATION OF A "HARD-TO-FILL" CLASSIFICATION WILL ORIGINATE FROM THE I-il:JMAN RESOURCES DIRECTOR IN CONSULTATION WITH THE APPROPRIATE DEPARTMENT HEAD, AND WILL BE BASED ON DOCUMENTED DIFFICULTIES EXPERIENCED IN FINDING QUALIFIED CANDIDATES FOR SPECIFIC CLASSIFICATIONS IN PRIOR RECRUITMENT EFFORTS. SPECIFIC STRATEGIES MAY INCLUDE THE USE OF CASH HIRING INCENTIVES, ADDITIONAL ANNUAL LEAVE OR SICK LEAVE ENTITLEMENTS, OR OTHER EXCEPTIONS TO EMPLOYEE BENEFITS OR COMPENSATION AS MAY BE PROVIDED THROUGH OTHER POLICIES IN THE TOWN OF ORO VALLEY PERSONNEL POLICIES AND PROCEDURES CODE. ALL COSTS OF ANY RECRUTIMENT STRAGTEGIES DEVELOPED PURSUANT TO THIS POLICY WILL BE CARRIED OUT WITHIN THE CONSTRAINTS OF APPROVED BUDGETS. SECTION 2. Pursuant to 41-1346, the Town shall maintain efficient record management for local public records and it has been determined that this Ordinance is a public record with three copies of said Ordinance to remain on file in the office of the Town Clerk. SECTION 3. The various Town officers and employees are authorized and directed to perform all acts necessary or desirable to give effect to this Ordinance and portion of the Town Code. SECTION 4. All Oro Valley Ordinances, Resolutions, or Motions and parts of Ordinances, Resolutions or Motions of the Council in conflict with the provisions of this Ordinance are hereby repealed. SECTION 5. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof PASSED AND ADOPTED by Mayor and Town Council, the Town of Oro Valley, Arizona, this 21st day of August , 2002. TOWN OF ORO VALLEY ATTEST: Paul H. Loomis, Mayor Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Dan L. Dudley, Town Attorney 08/21/02 Minutes, Council Regular Session 2 H. Resolution No. (R)02-71 Declaring as a public record that certain document relating to the establishment of the Oro Valley Building Safety Board of Appeals, entitled "Article 6-9, Building Safety Board of Appeals" of the Oro Valley Town Code I. Resolution (R) 02-72 Affirming the Town of Oro Valley's commitment to share in the construction cost of a 2.7 mile long multi-use path along the Canada del Oro Wash in between La Canada Drive and First Avenue contingent on the successful procurement of a 2002 Round 10 Transportation Enhancement Grant j. Resolution (R) 02-73 Project No. 0V30 01/02-13 Authorizing Acceptance of Bid and Award of contract to West Point Contractors for the Shadow Mountain Drainage Improvements in the amount of$24,998.00 K. OV 12-00-13A Approval of a one (1) year extension of an approved development plan for a proposed retail and office facility located within the Foothills Business Park located near the northeast intersection of Oracle Road and East Hanley Blvd., Parcel Nos. 22010016A &22010017A effective 11/15/02— 11/15/03 L. OV12-00-20 Approval of a final plat for the "Sunset Ridge Estates"Rancho Vistoso Neighborhood 10 Parcel Z subdivision located north of Moore Road and half mile west of Rancho Vistoso Boulevard, Parcel # 219216360 M. Appointment of Jan Johnson as the Catalina Council representative to the General Plan Update 2020 Technical Advisory Committee 2. PUBLIC HEARING — LIQUOR LICENSE APPLICATION FOR A SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR DRAGON VILLAGE RESTAURANT LOCATED AT 12152 N. RANCHO VISTOSO BOULEVARD C- #180 MOTION: Council Member Rochman MOVED to APPROVE the request for a Series 12 Liquor License for Mr. Ping Chi Chan at the Dragon Village Restaurant located at 12152 N. Rancho Vistoso Boulevard C-#180. Vice Mayor Johnson SECONDED the motion. Motion carried, 5 — 0. *Mayor Loomis moved Agenda Item #3 to follow Agenda Item #6. 4. PUBLIC HEARING- ORDINANCE NO. (0)02-27 AMENDING POLICY NO. 3, GENERAL PROVISIONS, OF THE TOWN OF ORO VALLEY PERSONNEL POLICIES AND PROCEDURES CODE; REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH Human Resources Director Jeff Grant explained that adoption of Ordinance No. (0)02-27 revise PolicyNo. 3 — "General Provisions" of the Town of Oro Valley Personnel would Policies & Procedures Code. It would allow the Town Manager to provide competitive offers in critical or "hard-to-fill"positions by allowing the Town Manager to approve job o ffe limited exceptions to other pertinent policies and procedures as needed. 08/21/02 Minutes, Council Regular Session { Mr. Grant further reported that the Police Department is experiencing a shortage of qualified olice officer candidates for both recruit and lateral officer candidates. In prior police years, the Town was competitive and maintained a waiting list of qualified candidates, but this situation has changed dramatically. He stated that the same situation has occurred in other departments over the years. Mr. Grant explained that in most cases, the request for any special action would originate with the Human Resources Director after consultation with the appropriate Department Head. He also stated that in most cases, the requests would involve use of additional vacation or sick leave; however, in more aggravated situations, the use of limited duration cash hiring incentives may be utilized. Mr. Grant reported that the recommendations would be consistent with the existing approved budget. In response to a question from Council Member Wolff regarding a "cap" on what would be offered, Mr. Grant explained that specifics have not yet been defined; however, they expect that most offers would be one week's worth of vacation or one week's worth of sick leave and would be offered up front. The offers would be a short term incentive. Mr. Grant also reported that other public entities are using hiring incentives including cash incentives. In response to a question from Council Member Rochman regarding the incentives impact to the existing budget, Mr. Grant explained that the incentive would not increase the employee's vacation accrual, but would grant the vacation up front so that the P employee would not have to wait for six months to take vacation time. Council Member Abbott expressed her concern regarding any cash incentives that may be offered, and suggested that there be a commitment from the prospective employee about the amount of time they would remain in the employ of the Town. She also suggested that stipulations be placed on the amount of any cash bonus and that anything over that certain amount would need to be approved by the Town Council. Mr. Grant explained that one way to deal with cash bonuses would be to issue the bonus over a period of time and not necessarily distribute the entire cash bonus up front. He explained that the "stretch" bonus would also help if an employee did not "work out." Vice Mayor Johnson stated that he supported the objective of offering hiring incentives as the Town must be able to be more competitive when hiring. However, he felt that more thought should go into some of the issues that may arise such as retention. He suggested that if possible, the Council should be advised of the situation and any actions that may be taken. He also suggested that "caps"be established. A . p or Loomis opened the public hearing. There being no speakers, the public hearing y was closed. 08/2]/02 Minutes,Council Regular Session 4 Johnson suggested that the Human Resources Director, the Town Manager, Vice Mayor g� the Mayorand possiblya Council Member could meet to develop guidelines, restrictions, pro rating, identifyneeds, etc., and bring the item back to the Council for consideration. Items suggested for consideration were: ▪ A commitment be required (such as a minimum of one year employment with the Town.) • Cash bonuses over 10% of salary would be discussed with the Mayor, with a notification to the Council. • Identify caps and rationale on cash incentives. ▪ Periodic reporting of hiring of"hard-to-fill" positions beyond established P g guidelines possibly on a quarterly basis. MOTION: y Vice Mayor Johnson MOVED to CONTINUE Ordinance No. (0)02-27 until such time as staff is ready to bring it back to the Council with further information as discussed. Council Member Abbott SECONDED the motion. Motion carried, 5 —0. CONTINUED PUBLIC BEARING - ORDINANCE NO. (O )02-24 AN ORDINANCE TRANSLATING THE ZONING FROM PIMA COUNTY CODES TO ORO VALLEY ZONING CODES, WITH CONDITIONS, (ORO VALLEY RANCHO VISTOSO PLANNED AREA DEVELOPMENT) ON THE PROPERTY KNOWN AS RANCHO VISTOSO NEIGHBORHOOD 12, LYING WITHIN SECTIONS 13 AND 24 OF TOWNSHIP T 11 SOUTH RANGE 13 EAST IN THE NOTCH FORMED BY THE TOWN BOUNDARIES BETWEEN RANCHO VISTOSO NEI GHBORH GODS 11 AND 13; AND REPEALING ALL ORDINANCES IN CONFLICT HEREWITH (PARCELS 21904009E, 21920002A, AND 21920002B (CONTINUED FROM AUGUST 1, 2002) Community Development Develo ment Director Brent Sinclair reviewed the Council Communication explained that on August 1, 2002, the Town Council continued this item and directed and g _ staff to bringit back translating the Pima County zoning to non-Planned Area � districts. reviewedan overhead Development (PAD), Oro Valley zoning He map P depicting the areas and explained that the Pima County CR-1 (Single Residence) zone d ep g p - � would translate to Oro Valley's RI-36 (LDR-Low Density Residential) zoning. The Pima County CR-5 ((Multiple Residence) zone would translate to Oro Valley's R-6 Residential) zoning and Pima County's RH (Rural Homestead) (HDR-Multi-FamilY zoning would translate to Oro Valley's R1-144 (Single Family Residential-1 home per 3.3 acres) zoning. Mr. Si nclair alsoreported that when the property was rezoned by Pima County in March development agreement was tied to the rezoning. He explained that this would 2002, a p � guideP � and supercedes the zoning districts that these are translated to. He explained that the development agreement established the number of lots that are allowed, established required backs and density, that 70% of the site remain as natural open space, and established a maximum gradingof 16,000 square feet is allowed. He explained that the Message r a c 1 tii 1 Sweet, Charles From: Grant, Jeff Sent: Wednesday, October 16, 2002 12:00 PM To: Sweet, Charles; Sharp, Daniel Subject: Hiring Incentives Policy I contacted Greg Eckman, Human Resources Director for the City of Peoria. He informs me that the Peoria City Council adopted the following policy: EIncentive Recruitment Pay "Upon the recommendation of the Human Resources Director, the City Manager may authorize:1J temporary employment recruitment incentive for a designated job classification upon a finding that the City is experiencing serious recruitment difficulties in filling any open or promotional positions in that classification." That is the extent of their policy. Greg reports that to date, they have used the policy to approve payments for$6,000 for Police Officers ($3,000 at time of hire, and $3,000 at the completion of probation). They have also used it for Dispatchers for lesser amounts. Jeff TOWN OF ORO VALLEY 3 COUNCIL COMMUNICATION MEETING DATE: October 21, 2002 TO: HONORABLE MAYOR & TOWN COUNCIL FROM: Chuck Sweet, Town Manager SUBJ: DISCUSSION REGARDING HIRING INCENTIVE POLICY SUMMARY: On August 21st, 2002 the Human Resources Director presented Ordinance No. (0) 02- 27 to the Town Council which requested an amendment to the Town's Personnel Policy to add a Hiring Incentive policy for"hard to fill" positions. At this regular meeting the Town Council expressed concerns about the proposed policy relating to "caps", employee commitments, and reports to Town Council. This item is on this study session to continue the discussion of this potential amendment to the Town's Personnel Policy and to hopefully address Town Council's concerns expressed on August 21st 2002. Attachments: 1. Council Communication for Regular Meeting of August 21st 2002. 2. Excerpt of Minutes (Item #4) for Incentive Pay Policy (8/21/02 mtg.) 3. October 16th e-mail from Human Resources Director to the Town Manager regarding City of Peoria, Arizona Hiring Incentive Policy adi , 4:____ _ Chuck Sw-et Town Manager av TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: August 21, 2002 TO: HONORABLE MAYOR AND COUNCIL FROM: Jeff Grant, Human Resources Director SUBJECT: Ordinance No. 0 02- 27 Amending Policy No. 3, General Provisions, of the Town of Oro Valley Personnel Policies and Procedures Code. SUMMARY: The Town of Oro Valley adopted the Town of Oro Valley Personnel Policies and procedures Code by Ordinance (0-99-35) on April 21, 1999. Revisions to the subject policy are suggested in order to provide the Town Manager with the ability to respond to periodic labor shortages in various job classifications. The attached Ordinance revises Policy No. 3 — "General Provisions" of the Town of Oro Valley Personnel Policies and Procedures Code, to allow the Town Manager to provide competitive job offers in critical or"hard- to-fill" positions by allowing the Town Manager to approve limited exceptions to other pertinent policies and procedures. Currently, the Oro Valley Police Department is experiencing a shortage of qualified police officer candidates. The shortage is occurring for both recruit and lateral officer candidates. The shortage has become an industry norm for the past three-four years. In prior years, Oro Valley was competitive and maintained a waiting list of tualified candidates. In the past few years, this situation has changed dramatically requiring action. Other agencies have instituted policies and incentives focused on the recruitment of qualified candidates at both the recruit and lateral (experienced) officer level. Some of the incentives offered by other jurisdictions are: increased pay, more comprehensive insurance benefits, special skills pay, signing bonuses, increased employer contribution levels for benefits, take-home vehicles, etc. Experienced officers (laterals) are often reluctant to consider a move to another agency because they will have to give up vacation or sick leave accruals and accrual rates gained through service at the other agency. Upon a move to Oro Valley, they will have to start their accruals anew with lower accrual rates (two weeks per year with Oro Valley as opposed to three or, in some cases, four weeks per year with their other agency). It must be stressed that the situation in the Police Department is not unlike similar situations that have occurred over the years involving the recruitment of Civil Engineers, Urban Planners, and other, periodically "hard-to- fill" classifications. The attached Ordinance will allow the Town Manager to develop and implement short-term recruitment strategies for specific classifications which from time to time may be designated as "hard-to-fill." In most cases, the request for special action will originate with the Human Resources Director, after consultation with the appropriate Department Head. While it is envisioned that in most cases, requests will involve the use of additional vacation or sick leave, more .ggravated situations may require the use of limited duration cash hiring incentives, or other creative methods of attracting the top talent that Oro Valley strives to recruit and retain. TOWN OF ORO VALLEY ' OUNCIL COMMUNICATION Page 2 of 2 FISCAL IMPACT: It is proposed that any/all recommendations pursuant to this policy change will be consistent with the existing approved budget. All proposed incentives, vacation accrual changes, etc. are presumed to be necessary on the basis of the "hard-to-fill" nature of the positions involved, which infers that there will be unspent salary dollars available to pay for the temporary/short-term incentives. On that basis, there should be no impact to existing or future budgets. SUGGESTED MOTION: I move to approve Ordinance No. 0 02 - 27 amending the Town of Oro Valley Personnel Policies and Procedures Code, Policy No. 3 —General Provisions. Jeff G .nt, Human Resources Director Chuck Sweet, Town Manager ORDINANCE NO. 02 -27 AN ORDINANCE OF THE TOWN OF ORO VALLEY,ARIZONA AMENDING POLICY NO. 3, GENERAL PROVISIONS, OF THE TOWN OF ORO VALLEY PERSONNEL POLICIES AND PROCEDURES CODE; REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; AND PRESERVING THE RIGHTS AND DUTIES THAT HAVE ALREADY MATURED AND PROCEEDINGS THAT HAVE ALREADY BEGUN THEREUNDER. WHEREAS, on April 21, 1999, the Town Council did adopt Ordinance Number(0) 99- 35, which made that certain document entitled, "Town of Oro Valley Personnel Policies and Procedures Code,"part of the Town Code and the official procedural manual for all Town employees; and WHEREAS, the Town has deemed it necessary to amend Policy No. 3, to grant the Town Manager authority to implement short-term hiring incentives; and WHEREAS, pursuant to Arizona Revised Statute § 9-240, the Town has the authority to provide policies and procedures for its employees and the Town believes an amendment to the Town of Oro Valley Personnel Policies and Procedures Code is in the best interest of the employees of the Town. NOW, THEREFORE,BE IT ORDAINED by the Mayor and the Council of the Town of Oro Valley, Arizona, that the certain document, known as the "Town of Oro Valley Personnel Policies and Procedures Code,"is hereby amended as follows: SECTION 1. Section 3 of Policy No. 3 — General Provisions - is added to include the following shown in ALL CAPS. POLICY 3 —GENERAL PROVISIONS SECTION 1. Amendment and Revision of Changes: Amendments and revisions to these policies may be proposed to the Town Council through the Town Manager. The Council may, at its sole discretion by Ordinance, change or modify these policies at any time. Amendments and revisions to these policies shall become effective upon their adoption by the Town Council. SECTION 2. Applicability of Personnel Policies and Procedures: These policies and procedures shall apply to all employees of the Town or Oro Valley except elected officials, members of boards and commissions, persons engaged under contract to supply professional or technical services, volunteer personnel who received no regular compensation from the Town and such other personnel as the Council may designate. SECTION 3. THE TOWN MANAGER MAY DEVELOP AND IMPLEMENT SHORT- TERM RECRUTMENT STRATEGIES FOR SPECIFIC JOB CLASSIFICATIONS WHICH FROM TIME-TO-TIME MAY BE DESIGNATED AS -TO-FILL" POSITIONS. NORMALLY, THE DESIGNATION OF A "HARD-TO-FILL" CLASSIFICATION WILL ORIGINATE FROM THE HUMAN RESOURCES DIRECTOR IN CONSULTATION WITH THE APPROPRIATE DEPARTMENT HEAD, AND WILL BE BASED ON DOCUMENTED DIFFICULTIES EXPERIENCED IN FINDING QUALIFIED CANDIDATES FOR SPECIFIC CLASSIFICATIONS IN PRIOR RECRUITMENT EFFORTS. SPECIFIC STRATEGIES MAY INCLUDE THE USE OF CASH HIRING INCENTIVES, ADDITIONAL ANNUAL LEAVE OR SICK LEAVE ENTITLEMENTS, OR OTHER EXCEPTIONS TO EMPLOYEE BENEFITS OR COMPENSATION AS MAY BE PROVIDED THROUGH OTHER POLICjES IN THE TOWN OF ORO VALLEY PERSONNEL POLICIES AND PROCEDURES CODE. ALL COSTS OF ANY RECRUTIMENT STRAGTEGIES DEVELOPED PURSUANT TO THIS POLICY WILL BE CARRIED OUT WITHIN THE CONSTRAINTS OF APPROVED BUDGETS. SECTION 2. Pursuant to 41-1346, the Town shall maintain efficient record management for localp ublic records and it has been determined that this Ordinance is a public record with three copies of said Ordinance to remain on file in the office of the Town Clerk. SECTION 3. The various Town officers and employees are authorized and directed to perform all acts necessary or desirable to give effect to this Ordinance and portion of the Town Code. SECTION 4. All Oro Valley Ordinances, Resolutions, or Motions and parts of Ordinances, Resolutions or Motions of the Council in conflict with the provisions of this Ordinance are hereby repealed. SECTION 5. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof PASSED AND ADOPTED by Mayor and Town Council, the Town of Oro Valley, Arizona, this 21st day of August , 2002. TOWN OF ORO VALLEY ATTEST: Paul H. Loomis, Mayor Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Dan L. Dudley, Town Attorney 08/21/02 Minutes,Council Regular Session 2 H. Resolution No. (R)02-71 Declaring as a public record that certain document relating to the establishment of the Oro Valley Building Safety Board of Appeals, entitled "Article 6-9, Building Safety Board of Appeals" of the Oro Valley Town Code 1. Resolution (R) 02-72 Affirming the Town of Oro Valley's commitment to share in the construction cost of a 2.7 mile long multi-use path along the Canada del Oro Wash in between La Canada Drive and First Avenue contingent on the successful procurement of a 2002 Round 10 Transportation Enhancement Grant .1. Resolution (R) 02-73 Project No. 0V30 01/02-13 Authorizing Acceptance of Bid and Award of contract to West Point Contractors for the Shadow Mountain Drainage Improvements in the amount of$24,998.00 K. OV 12-00-13A Approval of a one (1)year extension of an approved development plan for a proposed retail and office facility located within the Foothills Business Park located near the northeast intersection of Oracle Road and East Hanley Blvd.,Parcel Nos. 22010016A & 22010017A effective 11/15/02— 11/15/03 L. OV12-00-20 Approval of a final plat for the "Sunset Ridge Estates"Rancho Vistoso Neighborhood 10 Parcel Z subdivision located north of Moore Road and half mile west of Rancho Vistoso Boulevard, Parcel # 219216360 M. Appointment of Jan Johnson as the Catalina Council representative to the General Plan Update 2020 Technical Advisory Committee 2. PUBLIC HEARING — LIQUOR LICENSE APPLICATION FOR A SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR DRAGON VILLAGE RESTAURANT LOCATED AT 12152 N. RANCHO VISTOSO BOULEVARD C- #180 MOTION: Council Member Rochman MOVED to APPROVE the request for a Series 12 Liquor License for Mr. Ping Chi Chan at the Dragon Village Restaurant located at 12152 N. Rancho Vistoso Boulevard C-#180. Vice Mayor Johnson SECONDED the motion. Motion carried, 5 —0. *Mayor Loomis moved Agenda Item #3 to follow Agenda Item #6. 4. PUBLIC HEARING- ORDINANCE NO. (0)02-27 AMENDING POLICY NO. 3, GENERAL PROVISIONS, OF THE TOWN OF ORO VALLEY PERSONNEL POLICIES AND PROCEDURES CODE; REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH Human Resources Director Jeff Grant explained that adoption of Ordinance No. (0)02-27 would revise Policy No. 3 — "General Provisions" of the Town of Oro Valley Personnel Policies & Procedures Code. It would allow the Town Manager to provide competitive offers in critical or "hard-to-fill"positions by allowing the Town Manager to approve fob limited exceptions to other pertinent policies and procedures as needed. 08/21/02 Minutes,Council Regular Session 3 Mr. Grant further reported that the Police Department is experiencing a shortage of qualified police officer candidates for both recruit and lateral officer candidates. In prior years,the Town was competitive and maintained a waiting list of qualified candidates, but this situation has changed dramatically. He stated that the same situation has occurred in other departments over the years. Mr. Grant explained that in most cases, the request for any special action would originate with the Human Resources Director after consultation with the appropriate Department Head. H e also stated that in most cases, the requests would involve use of additional vacation or sick leave; however, in more aggravated situations, the use of limited duration cash hiring incentives may be utilized. Mr. Grant reported that the recommendations would be consistent with the existing approved budget. In response to a question from Council Member Wolff regarding a "cap" on what would be offered, Mr. Grant explained that specifics have not yet been defined; however, they expect that most offers would be one week's worth of vacation or one week's worth of sick leave and would be offered up front. The offers would be a short term incentive. Mr. Grant also reported that other public entities are using hiring incentives including cash incentives. In response to a question from Council Member Rochman regarding the incentives impact to the existing budget, Mr. Grant explained that the incentive would not increase the employee's vacation accrual, but would grant the vacation up front so that the employee would not have to wait for six months to take vacation time. Council Member Abbott expressed her concern regarding any cash incentives that may be offered, and suggested that there be a commitment from the prospective employee about the amount of time they would remain in the employ of the Town. She also suggested that stipulations be placed on the amount of any cash bonus and that anything over that certain amount would need to be approved by the Town Council. Mr. Grant explained that one way to deal with cash bonuses would be to issue the bonus • over a period of time and not necessarily distribute the entire cash bonus up front. He explained that the "stretch"bonus would also help if an employee did not "work out." P Vice Mayor Johnson stated that he supported the objective of offering hiring incentives as the Town must be able to be more competitive when hiring. However, he felt that more thought should go into some of the issues that may arise such as retention. He suggested that if possible, the Council should be advised of the situation and any actions that may be taken. He also suggested that "caps"be established. .y or Loomis opened the public hearing. There being no speakers, the public hearing was closed. 08/21/02 Minutes,Council Regular Session 4 Vice suggested Mayor Johnson that the Human Resources Director, the Town Manager, y the Mayor and possibly a Council Member could meet to develop guidelines, restrictions, y pg, identify ro-ratin needs, etc., and bring the item back to the Council for consideration. Items suggested for consideration were: ▪ A commitment be required (such as a minimum of one year employment with the Town.) a Cash bonuses over 10% of salary would be discussed with the Mayor, with a notification to the Council. ▪ Identify caps and rationale on cash incentives. ▪ Periodic reporting of hiring of"hard-to-fill"positions beyond established guidelines possibly on a quarterly basis. MOTION: Vice Mayor Johnson MOVED to CONTINUE Ordinance No. (0)02-27 until y such time as staff is ready to bring it back to the Council with further information as discussed. Council Member Abbott SECONDED the motion. Motion carried, 5 —0. . CONTINUED PUBLIC BEARING - ORDINANCE NO. (O )02-24 AN ORDINANCE TRANSLATING THE ZONING FROM PIMA COUNTY CODES TO ORO VALLEY ZONING CODES, WITH CONDITIONS, (ORO VALLEY RANCHO VISTOSO PLANNED AREA DEVELOPMENT) ON THE PROPERTY KNOWN AS RANCBO VISTOSO NEIGHBORHOOD 12, LYING WITHIN SECTIONS 13 AND 24 OF TOWNSHIP 11 SOUTH RANGE 13 EAST IN THE NOTCH FORMED BY THE TOWN BOUNDARIES BETWEEN RANCHO VISTOSO NEIGHBORHOODS 11 AND 13; AND REPEALING ALL ORDINANCES IN CONFLICT HEREWITH (PARCELS 21904009E, 21920002A, AND 21920002B (CONTINUED FROM AUGUST 1, 2002) Community Development ment Director Brent Sinclair reviewed the Council Communication and explained that on August 1, 2002, the Town Council continued this item and directed staff to bring it back translating the Pima County zoning to non-Planned Area Development (PAD), Oro Valley zoning districts. He reviewed an overhead map depicting the areas and explained that the Pima County CR-1 (Single Residence) zone P g would translate to Oro Valley's R1-36 (LDR-Low Density Residential) zoning. The Pima County CR-5 ((Multiple Residence) zone would translate to Oro Valley's R-6 (HDR-Multi-Family Residential) zoning and Pima County's RH (Rural Homestead) zoning would translate to Oro Valley's R1-144 (Single Family Residential-1 home per 3.3 acres) zoning. Mr. Sinclair also reported that when the property was rezoned by Pima County in March P 2002, a development agreement was tied to the rezoning. He explained that this would guide and sup ercedes the zoning districts that these are translated to. He explained that the development agreement established the number of lots that are allowed, established set backs and density, required that 70% of the site remain as natural open space, and established a maximum grading of 16,000 square feet is allowed. He explained that the Message r a jc 1 kn. 1 Sweet, Charles From: Grant,Jeff Sent: Wednesday, October 16,2002 12:00 PM To: Sweet, Charles; Sharp, Daniel Subject: Hiring Incentives POlicy I contacted Greg Eckman, Human Resources Director for the City of Peoria. He informs me that the Peoria City Council adopted the following policy: LIN Incentive Recruitment Pay "Upon the recommendation of the Human Resources Director,the City Manager may authorize a temporary employment recruitment incentive for a designated job classification upon a finding that the City is experiencing serious recruitment difficulties in filling any open or promotional positions in that classification." That is the extent of their policy. Greg reports that to date, they have used the policy to approve payments for$6,000 for Police Officers($3,000 at time of hire, and $3,000 at the completion of probation). They have also used it for Dispatchers for lesser amounts. Jeff