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HomeMy WebLinkAboutPackets - Council Packets (1354) AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION MAY 15, 2002 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER ROLL CALL EXECUTIVE SESSION AT OR AFTER 6:00 PM 1 . Pursuant to ARS 38-431.03(A)(3) consultation with the Town Attorney relating to the confidentiality of the Executive Session 2. Pursuant to ARS 38-431.03(A)(3) consultation with the Town Attorney relating to the Sweeney case 3. Pursuant to ARS 38-431.03(A)(3) consultation with the Town Attorney relating to the Comcast Corporation, AT&T Broadband merger RESUME REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS — TOWN MANAGER The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE —At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask the Town Manager to review the matter, ask that the matter be placed on a future agenda, or respond to comments made by speakers. However, the Mayor and Council may not take legal action on matters raised during "Call to Audience." Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. 1. CONSENT AGENDA (Consideration and/or possible action) A. Minutes —4-22-02; 5-1-02 B. Building Safety Activity Report—April 2002 C. Budget & Bond Committee Report to Council for quarter ending 3-31- 02 05/15/02 Agenda, Council Regular Session 2 D. Coyote Run Monthly Report—April 2002 E. Information Activities Report— April 2002 F. Police Report—April 2002 G. Town of Oro Valley Performance Measurement Report Quarter ending March 31, 2002 H. Resolution No. (R)02-37 Adopting an Investment Policy for the Town of Oro Valley I. Approval of request for sponsorship a Town Hall for Congressman Kolbe on Saturday, June 29, 2002 from 1:30 p.m. to 4:00 p.m. J. Project No. OV20-04-01 Award of Contract for the Oro Valley Water Utility Water Plant No. 4 D-Zone Reservoir and F-Zone Booster Station to Gilbert Pump and Equipment Company in the amount of $994,530.00 K. OV12-02-05 Approval of a development plan for the West Lambert Lane Park (parking area and trails for a 40 acre community park, Phase One Development) (Located on the northside of Lambert Lane, approximately 1/4 mile west of La Canada Drive, Parcel 224-24-014A) L. Resolution No. (R)02- 38 Award of Contract to M. Anderson Construction for the construction of improvements at West Lambert Lane Park (Phase One Development) in the amount of $112,350.00 M. Resolution No. (R)02-39 Approval of an Intergovernmental Agreement between the Town of Oro Valley, City of Tucson (Tucson- Pima Public Library) and Pima County Free Library District for the Operation and Maintenance of the Oro Valley Library for fiscal year 2002/2003 N. Resolution No. (R)02-40 Amendment to the FY 01/02 CIP Budget for the Naranja Shared Use Path (La Cholla to Copper Creek Drive) O. OV12-00-05A Approval of a final plat for Canada Vistas for a residential subdivision (32 single family lots on a 47.15 acre site) on Rancho Vistoso Neighborhood 7, Parcel A (Located south and adjacent to Moore Road, west and adjacent to Highlands Wash, and east of Vistoso Ridge Subdivision, Parcel #219-53-004Z) 2. PRESENTATION OF PLAQUE OF APPRECIATION TO JOHN DOHOGNE FOR HIS SERVICE ON THE WATER UTILITY COMMISSION 3. APPOINTMENT OF MEMBER TO THE PLANNING & ZONING COMMISSION WITH TERM EXPIRING 6/30/03 4. PUBLIC HEARING — ORDINANCE NO. (0) 02-12 AMENDING CHAPTER 6, BUILDING, OF THE TOWN CODE OF THE TOWN OF ORO VALLEY, SECTION 6-1-4 ADOPTION OF UNIFORM ADMINISTRATIVE CODE; PROVIDING FOR FEE AMENDMENTS TO THE UNIFORM ADMINISTRATIVE CODE AND TOWN OF ORO VALLEY AMENDMENTS TO THE UNIFORM ADMINISTRATIVE CODE (Continued from April 17, 2002) 05/15/02 Agenda, Council Regular Session 3 5. PUBLIC HEARING — ORDINANCE NO. (0)02-14 AMENDING THE RANCHO VISTOSO PLANNED AREA DEVELOPMENT FOR NEIGHBORHOOD 11 PARCEL AC, NEIGHBORHOOD 10 PARCELS B, C, X, Y AND V AS FOLLOWS (1) TO REDUCE FRONT YARD SETBACK REQUIREMENTS, AND (2) TO EXCHANGE PAD DESIGNATED OPEN SPACE IN PARCEL C (PARCELS # 219-22-002Q (PART), #219-19- 002G, #219-19-002J, #219-19-002L, #219-19-1940 Explanation: MMLA, on behalf of Vistoso Partners, L.L.C. request an amendment to the Rancho Vistoso Planned Area Development by (1) To reduce front yard setback from 20 feet to 10 feet in Neighborhood 11 Parcel AC & Neighborhood 10 Parcels B, C, X, Y, & V for homes with a side entry garage option (2) to exchange PAD designated open space in Parcel C. 6. RESOLUTION NO. (R)02-36 COST SHARING AGREEMENT BETWEEN THE TOWN OF ORO VALLEY AND TUCSON ELECTRIC POWER FOR A NEW 13.8 KV ELECTRICAL SERVICE FOR THE DEVELOPMENT OF RANCHO VISTOSO NEIGHBORHOODS 3 & 4 (CONTINUED FROM 5-1- 02) 7. OV12-02-01 APPROVAL OF A PRELIMINARY PLAT KNOWN AS VISTOSO GATEWAY LOCATED NORTH OF TANGERINE ROAD BETWEEN PROPOSED LA CANADA DRIVE EXTENSION AND REFLECTION RIDGE DRIVE (PARCELS #219-51-0040, #219-51-0050, & #219-51-0060) Explanation: This is a request for a 50 lot subdivision zoned R1-36 on a 53.5 acre parcel. 8. OV12-01-03 APPROVAL OF THE STONE CANYON VI PRELIMINARY PLAT FOR 60 SINGLE FAMILY LOTS ON 83.07 ACRES ABUTTING A PORTION OF TORTOLITA MOUNTAIN DRIVE AND THE WEST SIDE OF RANCHO VISTOSO BOULEVARD (LOCATED JUST SOUTH OF THE RITZ CARLTON SITE IN RANCHO VISTOSO, NEIGHBORHOOD 11, PARCEL #219-19-1970 Explanation: The WLB Group representing Stone Canyon LLC requests approval of the Stone Canyon VI Preliminary Plat for 21 custom home lots and 38 production home sites. 9, RESOLUTION NO. (R)02-42 AMENDING THE WATER UTILITY COMMISSION REPORT TO THE TOWN COUNCIL REGARDING RECOMMENDED WATER REVENUE INCREASE FOR 2002-03 FISCAL YEAR 05/15/02 Agenda, Council Regular Session 4 TOWN MANAGER'S REPORT CALL TO AUDIENCE — At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask the Town Manager to review the matter, ask that the matter be placed on a future agenda, or respond to comments made by speakers. However, the Mayor and Council may not take legal action on matters raised during "Call to Audience." Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 05/08/02 4:30 p.m. lh A packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. — 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify Kathryn Cuvelier, Town Clerk, at 229-4700. 05/15/02 Agenda, Council Regular Session 5 INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. ,),-', , ‘,.. D A bsc., , , MINUTES ORO VALLEY TOWN COUNCIL/WATER UTILITY COMMISSION JOINT STUDY SESSION APRIL 22, 2002 ORO VALLEY TOWN COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE STUDY SESSION—AT OR AFTER 7:00 PM CALL TO ORDER 7:04 p.m. ROLL CALL PRESENT Town Council: Paul Loomis, Mayor Dick Johnson, Vice Mayor Fran LaSala, Council Member Bart Rochman, Council Member Werner Wolff, Council Member Water Utility Commission: Mike Caparaso, Chairman LaQuita Stec, Member(Citizen) Gregg Forszt, Member(At-Large) Not Present: Leo Leonhart, Vice-Chair(Commercial) Jennifer Gillaspie, Member(Tech-TOV) Gordon Byrnes,Member(Turf) REVIEW OF WATER UTILITY COMMISSION'S ANNUAL REPORT Water Utility Administrator Shirley Seng reviewed the Executive Summary of the Water Utility Commission Annual Report dated April 2002. Discussion followed regarding the Commission recommendations related to: Water Rates Ms. Seng stated that the rates recommended by the Commission last year were adopted by Mayor and Council in July 2001. Implementation of those rates provided a 7% revenue increase resulting in a 6.7%rate increase for the average residential customer. The Commission recommends the following rate structure for FY 2002-2003: • Elimination of the "free" 1,000 gallons contained in the base rate. • The monthly base rate to remain unchanged ranging from $12.00 to $1200.00P er month depending on the meter size. • The Tier 1 commodity rate to remain unchanged at $1.90 per each 1,000 gallons for usage up to and including 10,000 gallons. • The Tier 2 commodity rate to increase to $2.61 per each 1,000 gallons for usage g between 10,001 —25,000 gallons. This represents an increase of 26 centsP er 1,000 gallons. 04/22/02 Minutes,Joint Town Council/Water Utility Commission Study Session 2 • The Tier 3 commodity rate to increase to $3.33 per each 1,000 gallons for all usage over 25,000 gallons. This represents an increase of 33 cents per 1,000 gallons. Mayor and Council discussed and asked questions regarding the following items listed in the Report: • Renewable Water Resources. • Conservation. (Vice Mayor Johnson asked that a time frame be set for implementing recirculation pumps and other water conservation modes to promote water conservation. The Town Manager will come back with a date for implementation. Council Member LaSala suggested that conservation incentives should be used). • Debt financing. • Water Quality. (Mayor Loomis referred to page 16 of the report regarding expanding the explanation of determining levels of arsenic). • Water supply. Mayor Loomis called a recess at 8:10 p.m. Meeting resumed at 8:20 p.m. PRESENTATION OF TANGERINE ROAD LANDSCAPING PLAN TO MAYOR AND COUNCIL BY TOWN STAFF AND McGANN & ASSOCIATES, PROJECT NO. OV 30 00/00 09 Landscape Architect Don McGann reviewed the proposed landscape plan design for Tangerine Road from First Avenue to La Canada Drive. The cross-section will consist of two lanes in each direction, a 12 foot wide separated path, bike lanes and a landscaped median. The landscape plan should be ready to go out to bid by the end of May 2002. Discussion followed regarding the proposed pedestrian underpass and Council Member Wolff explained his concerns about graffiti and vagrants that are attracted to underpasses. Mr. McGann explained that the underpass will be similar to the one at the University of Arizona. The amount of graffiti will be minimized due to the planned artwork inside the underpass. Discussion followed that a landscaped berm would be used instead of a sound wall because the roadway will be constructed with rubberized asphalt making the sound of the cars quieter. Mr. Nzomo stated that Public Works proposes to use rubberized asphalt on all new roadways. ADJOURNMENT A MOTION was made by Vice Mayor Johnson to adjourn the study session at 8:50 p.m. MOTION SECONDED by Council Member Rochman. MOTION CARRIED 5 —0. Respectfully submitted, )4,uc Kathryn E. Cuvelier, CMC Town Clerk DRAFT MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION MAY 01, 2002 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER 6:10 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Fran LaSala, Council Member Bart Rochman, Council Member Werner Wolff, Council Member EXCUSED: Dick Johnson, Vice Mayor(Executive Session only) EXECUTIVE SESSION AT OR AFTER 6:00 PM MOTION: A MOTION was made by Council Member Rochman and SECONDED by Council Member Wolff to go into Executive Session at 6:10 p.m. for the following purpose: Pursuant to ARS 38-431.03(A)(3) discussion and/or consultation with the Town Attorney for legal advice related to: A) The Rancho Vistoso Neighborhood 12 rezoning by the Pima County Board of Supervisors (C09-01-42 Stone Canyon, L.L.C. —Rancho Vistoso Blvd. rezoning); B) The Town of Oro Valley Proposition 401 Referendum; C) Rancho Vistoso Neighborhood 11 PAD; and D) related matters. Motion carried, 4-0. MOTION: A MOTION was made by Council Member LaSala and SECONED by Council Member Wolff to go out of Executive Session at 6:45 p.m. Motion carried, 4-0. RESUME REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER 7:07 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Dick Johnson, Vice Mayor Fran LaSala, Council Member Bart Rochman, Council Member Werner Wolff, Council Member • 05/01/02 Minutes Council Regular Session 2 PLEDGE OF ALLEGIANCE Mayor Loomis led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Town Manager Chuck Sweet reviewed the upcoming meetings. CALL TO AUDIENCE -None MOTION: Vice Mayor Johnson moved to APPROVE the Consent Agenda as presented. Council Member Wolff SECONDED the motion. Motion carried, 5-0. 1. CONSENT AGENDA (Consideration and/or possible action) A. Minutes—4-10-02; 4-17-02 B. Police Report—March 2002 C. Resolution No. (R)02-32 Accepting the streets within the Rancho Vistoso Neighborhood 5, Parcel C subdivision for maintenance as public streets D. Resolution No. (R)02-33 Award of Contract for the La Cholla/Tangerine, La Cholla/Naranja and La Cholla/Lambert Intersection safety improvements for professional engineering services for a project assessment and cost estimate to Urban Engineering in the amount of$38,983 E. Resolution No. (R)02-34 Declaring Amendments to the Assurance Code, Oro Valley Zoning Code Revised Chapter 4, and related definitions, Chapter 2, a public record 2. RESOLUTION NO. (R)02-35 PROVIDING NOTICE OF INTENT TO INCREASE WATER RATES AND FEES FOR THE ORO VALLEY WATER UTILITY AND SETTING THE PUBLIC HEARING FOR JUNE 5, 2002 MOTION: Vice Mayor Johnson MOVED to APPROVE Resolution No. (R)02-35, Providing Notice of Intent to increase water rates and fees for the Oro Valley Water Utility and establishing a public hearing for June 5, 2002. Member LaSala SECONDED the motion. Motion carried, 5-0. 3. APPOINTMENT OF MEMBERS TO THE PARKS AND RECREATION ADVISORY BOARD WITH TERMS EXPIRING MAY 31, 2004 MOTION: Council Member Rochman MOVED to APPOINT the following individuals to the Parks and Recreation Advisory Board with their terms expiring May 31, 2004 (Doug White, Laura Clark, Thomas Honebrink, John Russell). Council Member LaSala SECONDED the motion. Motion carried, 5-0. . • 05/01/02 Minutes Council Regular Session 3 4. RESOLUTION NO. (R)02-36 AUTHORIZING THE TOWN CONSIDERATION TO ENTER INTO A COST SHARING AGREEMENT BETWEEN THE TOWN OF ORO VALLEY AND TUCSON ELECTRIC POWER (TEP) FOR A NEW 13.8 KV ELECTRICAL SERVICE FOR THE DEVELOPMENT OF RANCHO VISTOSO NEIGHBORHOODS 3 & 4 Jeff Weir, Economic Developer Director, explained that the Town and Tucson Electric Power Company (TEP) staff has had lengthy discussions about under grounding the 13.8 KV on Tangerine Road, and three issues were identified: • TEP has prior rights on Tangerine Road. • Under grounding the 13.8KV was cost prohibitive due to a multitude of technical reason. • What to do with the poles within the clear zone. Mr. Weir explained that the Town and TEP staffs discussed options that would provide the best solution for both parties. He said that TEP wants the entire line moved to the south right of way line. The Town staff then proposed only moving those poles which are in conflict within the clear zone. He explained that both parties have agreed to move the line 25 feet south of the existing line. He explained that the portion of the line to be moved includes a section 1000 feet west of La Canada/Tangerine Road intersection to 1000 feet east to the proposed median opening to the Naranja Town site. He explained that the cost of moving this line was already factored into the Tangerine Road improvements. Mr. Weir reported that the issue for Council consideration was the new 13.8KV lines which would provide electrical service for the new/planned developments eastward along Tangerine Road from First Avenue to Oracle Road (Rancho Vistoso Planned Area Development Neighborhoods 3 & 4). He reported that an existing portion of the 13.8KV line from the TEP sub-station on north Tangerine Road to the intersection of First Avenue will be under grounded on a cost sharing basis between TEP and the Town. The cost break down for the Town and TEP's shares for the portion of the existing line from the substation to the Tangerine/First Ave intersection is: TEP's share is $278,652.00 or 48% and the Town's share is $301,429.00 or 52%. He reported that the Town's portion would be paid as a part of the Tangerine Road improvements. Mr. Weir further explained that TEP has requested that the Town also share in the costs for the new service line being placed underground. He reported that the Town's share would be $262,853.00 or 44% and TEP's share would be $330,644.00 or 56%. He explained that a potential source of revenue to cover the Town's share would be to set aside a portion of the future sales tax revenues, either retail sales or building material sales taxes or both, applicable to Neighborhood 3 and 4 development activities. In conclusion, he announced that Art Fregoso, Account Manager for TEP was available to answer any questions. 05/01/02 Minutes Council Regular Session 4 Council Member Rochman asked who would be responsible for providing the service and if the timing for the development of the project was appropriate. Mr. Fregose explained that it would depend upon the service that was being provided. He explained that TEP was an overhead design company, but in this situation, the underground ordinance would come into play. He explained that the timing for the project was right and that TEP had targeted the project to be completed by the end of the year. Council Member Rochman asked how was the determination made with respect to cost sharing for the underground lines; and if it would be the additional cost that would be necessary for the under grounding as opposed to above head power lines. Mr. Fregose explained that TEP would allocate the resources normally spent on an overhead system to meet the Oro Valley underground ordinance. In answer to a question from Council Member Rochman, Mr. Fregoso clarified that the TEP contribution would be the cost normally used to overhead the power lines, however any additional cost would be at the Town's expense. Council Member LaSala asked if the Town ordinance required the under grounding of the power lines. Bill Jansen, Town Engineer, explained that the ordinance that covers the Tangerine Overlay District requires fire power lines of 15KVA or less to be under grounded for new service. Member LaSala asked if it was common practice for the Town to compensate the service provider to comply with the Town ordinances. Mr. Jansen explained that this was the first experience he had addressing the issue of providing significant new service in a very short period of time in order to meet the power demands for a particular area. Council Member LaSala had the following questions and concerns regarding the project: • When does the developers' contribution apply to the project? • Why was the property sold without adequate power supply? • When would the Town be reimbursed the $263,000.00? • What would be the TEP return on the investment? • What would the Town gain from the investment? • Why would the provider be paid to comply with the Town Ordinance. Mayor Loomis asked if TEP currently provides service for areas that have an ordinance that requires new power lines to be placed underground. s 05/01/02 Minutes Council Regular Session 5 Mr. Fregoso explained that TEP does meet the requirement and the developer pays for the under grounding of the power lines. Council Member LaSala stated that the Town was not the developer and found it difficult to believe that TEP would be placed in such financial straits that they could not comply with the ordinance. In answer to a question from Vice Mayor Johnson, Mr. Weir explained that generally the developer would pay for any improvements on a site. In answer to a question from Mayor Loomis, Mr. Weir explained that the feeder lines are usually paid for by TEP and the rates would be structured for overhead power lines. He explained that the staff concern was that if TEP was unable to deliver on time, that this may jeopardize the project. Mayor Loomis explained that the $263,000.00 would not be a concern if TEP was willing to reimburse the Town in a reasonable time period. Although, he could not accept the idea that because of the Town's ordinance which requires the placement of new power lines underground, that the Town would be required to pay for the cost. Town Manager Chuck Sweet agreed that the $263,000.00 was a substantial amount of money, but explained that the basic questions still remained, which was the timing and if this was a good investment for the Town of Oro Valley. He stated that this was a good investment for the Town's economic future because it would create a positive environment in Neighborhood 3 and 4. He stated that the funds would be returned to the Town over time. Council Member LaSala asked if two weeks would be too long in making a decision in the matter. Mr. Weir stated that two weeks would be fine. Council Member LaSala recommended continuing this item to the next Council meeting in two weeks. He said that he believed there should be a way that the Town and TEP could work out an arrangement. He explained that the Town could advance the $263,000.00 with the agreement that TEP would reimburse the Town in a very short period of time (2 years). Also, he would like to see any agreement between other municipalities and TEP that has been asked to pay for their underground ordinance. MOTION: Council Member LaSala MOVED to CONTINUE Resolution (R)02-36 to May 15, 2002 and direct staff to research the possibilities the Town has to advancing the monies to TEP and that TEP submit any information pertaining to arrangements made with other municipalities and what are the repayment options. Council Member Wolff SECONDED the motion. 05/01/02 Minutes Council Regular Session 6 DISCUSSION: Mayor Loomis expressed concern with setting the precedent if the Town was to pay for a portion of the expense for the under grounding for the electrical utilities. He stated that the issues should be reviewed very closely because there were many issues that were associated with the project that needed to be addressed. Motion carried, 5-0. TOWN MANAGER'S REPORT Chuck Sweet acknowledged that today was the six year anniversary of the Oro Valley Water Utility. Mayor Loomis congratulated Bob Svejcara for receiving the Journalist of the Year Award from the Arizona Newspaper Association (ANA). CALL TO AUDIENCE None ADJOURNMENT MOTION: Council Member Rochman MOVED to ADJOURN the meeting at 7:52 p.m. Council Member LaSala SECONDED the motion. Motion carried, 5-0. Respectfully submitted, Linda Hersha, Secretary II I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the _I th_ day of May, 2002. 1 further certify that the meeting was duly called and held and that a quorum was present. Dated this day of , 2001. Kathryn E. Cuvelier, CMC Town Clerk • B _ _ . Zr —i J —4 . O , OW (1) 0Icn � 5 0 WI (') -� K . 0 , mmcncn 0 alg o < ° (7. gv-- 0 5- o e m ago n 0 o �,•- m .CD CD mm m cn D sy n m 3 -6 c c a cp a m a n @ - - - m 70 � ,� m w c>; CD 7) u =. o ? m o c.g2 c., ID , .0 .0 ,74• 1374-7-(pg = Z;; ", -,,N 2 . ii. I.F7.7.v.ls .g < � < a ° -v 1... n Jy - oma ° o CA d ° z 00000000000000 O o O O O O in, n W A W W W W W W W W W W N ." AAA W -' O N W N N N N N N N N -. 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V 1 m 0 ma ...I"' N A C NO I CAl� � W OC -► _, OOO -� O --A00 2 � P4th 0 m 3 Fii r ♦ , ♦ , . , , , , , , . - -1 m 0 Cb c ri (Po) W .N-4,...'4A 4p _a):N..N EA EA EA , EA EA EA ...NV..w E 1 ) w ,49 CO pp rl IVO V -.10x0jV OOOAONOO ODOoo -IcDocZ ca ... - CJt O C - mm wyW .. P4 Ut W .... -40 00 mm w '� - - - - - -- -- - I-- - - - - - - TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: May 15, 2002 TO: HONORABLE MAYOR & COUNCIL FROM: David L. Andrews, Finance Director SUBJECT: Budget and Bond Committee Report to Council for the Quarter Ended March 31 , 2002 SUMMARY: On April 29, 2002, the Budget and Bond Committee held its regular quarterly meeting. The committee reviewed the budget to actual comparisons of revenues and expenditures from the finance report. The recommendation was to forward the report to the Council with favorable acceptance of the report as presented. The Committee also reviewed Town use of long-term debt proceeds and moved to forward the report to Town Council with a favorable recommendation for Council acceptance. The Town Manager briefed the Committee on Town annexation efforts and activities. The Finance )irector made a presentation regarding a proposed Town Investment Policy. The Committee moved to forward the investment policy to the Town Council with one modification regarding reporting of Town investment activities. Council consideration of the proposed investment policy will be presented to the Council as a separate agenda item. ATTACHMENTS: 1. Draft minutes of the April 29, 2002 Budget and Bond Committee meeting. 2. Finance Report for the Quarter Ended March 31, 2002 SUGGESTED MOTION: I move to accept the Budget and Bond Committee report to Council for the quarter ended March 31, 2002. or I move to . . G:ICOUNCILIBBC Report to Council 5-15-02.doc TOWN OF ORO VALLEY *'OUNCIL COMMUNICATION Page 2 of 2 bAtfet).2 aviN.4.-..----- David L. Andrews Finance Director / 1 ' d - 14 Chuck Swe: Town Manager G:\COUNCILIBBC Report to Council 5-15-02.doc DRAFT 1 MINUTES Town of Oro Valley Budget and Bond Committee Development Services Building Hopi Room 11,000 N. La Canada Drive Oro Valley, Arizona Monday, April 29, 2002 7:00 p.m. Call to Order— 7:05 p.m. Roll Call PRESENT: Bob Schlichting, Chair Tom Polley, Vice-Chair Lyra Done, Member Andrew Masterman, Member Honey Pivirotto, Member STAFF PRESENT: Chuck Sweet, Town Manager David Andrews, Finance Director Suzy Krueger, Administrative Assistant 1. Minutes from the January 28, 2002 Committee Meeting Andrew Masterman requested a copy of the tapes from the January 28 meeting. MOTION: Lyra Done MOVED to approve the minutes from the January 28, 2002 meeting, as presented. Mr. Masterman SECONDED the motion, which carried 5-0. 2. Discussion of Town Annexation Efforts & Activities — Mr. Chuck Sweet, Town Manager Chuck Sweet, Town Manager, reviewed the maps showing the proposed annexation areas "A" and "B". He explained the process and guidelines for annexation. The annexation is currently in the petition circulation phase. Mr. Sweet answered questions from the committee. 1 3. Quarter Ended March 31, 2002 Budget to Actual Review of Town Revenues and Expenditures/Expenses David Andrews, Finance Director, presented the finance report for the quarter ended 3/31/02 and answered questions from the committee. MOTION: With regard to the quarterly budget review, Ms. Done MOVED to forward the report to the Town Council with a favorable recommendation for acceptance. Tom Polley SECONDED the motion, which carried 5-0. 4. Review of Town Use of Proceeds from Long-Term Debt Issuances: a. 1999 Municipal Property Corporation Excise Tax Revenue Bonds b. Water Development Fee Revenue Obligations, Series 2000 c. 2001 Municipal Property Corporation Excise Tax Revenue Bonds Mr. Andrews reviewed the use of proceeds from long-term debt issuances for the above items. He indicated that the funds for the 1999 Municipal Property Corporation Excise Tax Revenue Bonds are almost spent and the project should be completed by December of 2002. Approximately $3 Million of the cash carryforward for the Water Development Fee Revenue Obligations, Series 2000 will be spend in FY 2002/03. The Library is on schedule. The Town is working with the Tucson Pima Public Library on getting computers and books. A temporary Certificate of Occupancy should be obtained within approximately one week. There is approximately $1Million remaining in the 2001 Municipal Property Corporation Excise Tax Revenue Bonds for existing water system improvements. MOTION: Honey Pivirotto MOVED to forward the quarterly review of proceeds from long-term debt issuances to the Town Council with a favorable recommendation. Andrew Masterman SECONDED the motion, which carried 5- 0. 5. Review and Recommendation in Regard to Town Investment Policy Mr. Andrews explained that the Town does not have a formal investment policy in place and reviewed the Town's current practices for investing. Mr. Masterman suggested that the Budget and Bond Committee be involved in the oversight of the investments. He recommended that language be added to Section 4, Safekeeping and Custody, regarding this suggestion. MOTION: Mr. Masterman MOVED to forward the investment policy to the Town Council with a positive recommendation for Council approval with the 2 addition of language adding the Budget and Bond Committee review of investments. Ms. Pivirotto SECONDED the motion. Motion carried 5 — 0. 6. FY 2002/2003 Town Manager's Recommended Budget Mr. Andrews distributed copies of the FY 2002/03 Town Manager's Recommended Budget to each of the members. He explained the committee's role in the budget process and reviewed the executive summary. Adjournment MOTION: Vice-Chair Polley MOVED to adjourn the meeting at 8:45 p.m. Mr. Masterman SECONDED the motion, which carried 5-0. The next meeting will be July 23, 2002. 3 3 1 .4.16M11111=11•11 TOWN OF ORO VALLEY BUDGET & BOND COMMITTEE MEETING DATE: April 29, 2002 COMMUNICATION TO: Budget & Bond Committee Members FROM: David L. Andrews, Finance Director SUBJECT: Quarter Ended March 31, 2002 Budget to Actual Review of Town Revenues and Expenditures/Expenses SUMMARY: Included within the scope of activities for the Committee is a quarterly budgetary review of Town revenues and expenses. Included as an attachment to this agenda item is the Town's monthly Finance Report for the second quarter of the fiscal year. Staff would like to present a summary of the Town's financial status and answer any questions the Committee may have regarding the information that is included in your packets. General Fund The General Fund is the primary operating fund, of the Town. It is used to pay for Town services and iprovements not required to be accounted for in a separate fund. Examples include police, parks and recreation, development services, library services, and administration. Throughout the fiscal year, staff has forecasted that revenues will not meet the budget at fiscal year end. The projected shortfall of$818,000 represents 4.9% of the General Fund revenue budget. While building permits have remained low, local sales tax collections have rebounded to counteract some of the deficiency. Local Sales Tax Collections • Construction sales tax revenues have continued to exceed budget and are annualizing at $658,000 above the budget figure. Collections are estimated to be impacted by the construction slow down, but are forecasted to result in year end positive budget impact of $538,000. • Retail sales tax collections have increased over the past few months and are forecasted to exceed the budget by $45,000. • Hotel/Motel sales tax collections year to date are approximately 75% of revenues for the same period last year. While revenues have increased from post-September 11 levels, they are estimated to fall below the budget figure significantly. Restaurant and bar collections are expected to exceed the budget figure to result in a total revenue shortfall for this industry sector of$405,000. TOWN OF ORO VALLEY BUDGET & BOND COMMITTEE PAGE 2 of 3 COMMUNICATION Federal Grants The Town will not be receiving as much federal grant revenue as had been indicated in the budget. MANTIS and GOCHS have been most affected, to result in a year end forecasted deficit of$71,000. Both MANTIS and GOCHS are grants by the Federal government to be used for specific police department programs. Interest Income Interest rates have continued to drop the last few months, but appear to be steadying at the current rate. Nonetheless, the change in interest rate will affect interest income by $90,000. Conclusion General Fund revenues are estimated to come below the annual budget by $818,000. The revenue shortfall will be partially offset by various cost savings of approximately $600,000. Building Safety will save on expenditures for outside consultants and Economic Development will save on bed tax sharing with the MTCVB and Sheraton El Conquistador Resort Hotel. Library Services will save as a result of not opening this fiscal year. In addition, the General Fund is forecasted to save on personnel <penditures as a result of vacancy savings. Highway Fund The deficit in this Fund can be attributed mainly to lower PAG reimbursements. The reimbursements are still designated for Oro Valley projects. However, the work for applicable projects has not been started; therefore the cost to the Town of these projects will be delayed as well. Public Transportation Fund Due to reduction of Local Transportation Assistance Funds by the State and lower Federal Funds through the Urbanized Area Formula, the Public Transportation Fund is expected to have a $65,000 shortfall at fiscal year end. The Urbanized Area Formula reimburses municipalities for public transportation vehicles at a rate of 80% of total costs. While expected Funds to the Town have decreased, so have their expenditures associated with the purchasing of public transportation vehicles. Townwide Roadway Development Impact Fees Fund Roadway Impact Fees have dropped in conjunction with lower residential construction. The principal revenue budget deficit associated with this fund is due to PAG reimbursements. As with the Highway Fund, the lower PAG reimbursements are balanced by lower expenditures on applicable projects. TOWN OF ORO VALLEY BUDGET & BOND COMMITTEE PAGE 3 of 3 COMMUNICATION Water Connection Fees Debt Service Fund Water Connection fees have been significantly impacted by the slow down in residential construction. Commercial connections have helped to offset the revenue shortfall, but this fund is estimated to have a negative revenue budget impact of $96,000 at fiscal year end. Despite the lower revenues, the annual debt service payment has been met. Oro Valley Water Utility The Oro Valley Water Utility is expected to exceed the revenue budget by $298,000 based on increase water sales, charges for services and interest income. ATTACHMENTS: 1. Summary Financial Status - Powerpoint Presentation 2. 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',,.:,. :: �R;�M}py .��... tom' grat. 2.a • • ...". : .......: J(c�Y,*6 1• ; 4 :.• r3, .[4''G :� O `,4. � ;..,::::,....,„, , . ,,.....,........ .,,,, ... .,,,,,,,m,.,E,... .„, , .. yKew` a i ..,.,..„,..• r,/ e,.,.,c,,fi.,,,; ,.. ..0, ,.•: -,..,,,,r4:-. :: :.,,,.., ::, ..y �f ...:„ �i, wy .., Town of Oro Valley GENERAL FUND Budget Compared to Actuals Report Through March 31, 2002 Percentage of Year Completed 9/12= 75.0% 2001/2002 Percentage March Y-T-D Total of Budget Actuals Actuals _ Budget Completed REVENUES: Local Taxes $ 504,409 $ 4,213,719 $ 6,150,000 68.5% State Shared 539,384 4,658,628 6,521,000 71.4% Other Intergovernmental - - 191,329 0.0% Fines 17,644 152,553 220,000 , 69.3% Licenses& Permits 105,193 1,070,320 2,240,000 47.8% Charges for Services 49,016 303,188 357,425 84.8% Federal Grants 6,320 82,418 277,441 29.7% State Grants 32,997 193,125 204,500 94.4% Interest Earnings 22,243 206,807 385,000 53.7% Miscellaneous 944 42,727 25,500 167.6% Fund Balance Carryforward 10,008,603 TOTAL REVENUES 1,278,150 10,923,485 26,580,798 65.9% EXPENDITURES: I Town Council 6,881 95,163 126,408 75.3% Town Clerk 27,249 164,654 321,084 51.3% ,Magistrate Court 48,731 341,384 489,081 69.8% T�1 Manager 28,561 184,425 284,953 _ 64.7% Awn Resources 20,872 157,305 210,374 74.8% Economic Development 17,388 266,938 706,992 . 37.8% Finance 52,878 317,743 438,030 72.5% Information Systems 26,587 250,194 315,989 79.2% ,Legal 56,335 361,587 603,884 , 59.9% Community Development Administration 28,391 257,464 436,496 59.0% Planning&Zoning 177,785 702,146 1,117,888 62.8% Parks& Recreation 117,680 872,448 1,462,432 59.7% Library Services 8,816 59,687 360,058 16.6% Geographical Information Services 6,493 69,368 110,133 63.0% Police 746,634 5,304,131 7,498,863 70.7% Police-Grant Contingency - - 93,000 0.0% Building Safety 98,154 644,199 1,235,101 52.2% Public Works 36,830 220,913 321,101 68.8% Custodial & Facility Maintenance 18,420 93,632 146,475 , 63.9% General Administration: y Operations& Maintenance 34,542 273,650 412,698 66.3% Improvements 4,428 80,283 1,341,752 6.0% Equipment - 1,125 - 100.0% Transfers to Other Funds - 1,155,104 1,155,104 100.0% Contingency 7,392,902 TOTAL EXPENDITURES , $ 1,563,655 , $ 11,873,543 , $ 26,580,798 61.9% REVENUES LESS EXPENDITURES $ (285,505) $ (950,058) f FUND BALANCE AT JULY 1, 2001 _ $ 10,700,823 CL,rtRENT FUND BALANCE _ $ 9,750,765 Town of Oro Valley HIGHWAY FUND Budget Compared to Actuals Report Through March 31, 2002 Percentage of Year Completed 9/12= 75.0% 2001/2002 Percentage March Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: State Shared Fuels Tax $ 205,498 $ 1,480,937 $ 2,350,000 63.0%, PAG Reimbursements - - 471,000 0.0% Other Revenues 7,252 82,445 93,000 88.7% Fund Balance Carryforward , 1,484,394 TOTAL REVENUES _ 212,750 1,563,382 4,398,394 53.7% EXPENDITURES: Personnel 110,178 724,106 1,046,663 69.2% Operations& Maintenance 33,042 511,102 979,535 52.2% Capital Improvements 11,075 695,681 1,436,000 48.4% Equipment&Vehicles - 132,825 115,000 115.5% Contingency 821,196 TOTAL EXPENDITURES $ 154,295 $ 2,063,714 $ 4,398,394 57.7% REVENUES LESS EXPENDITURES . $ 58,455_ $ (500,332) FUND BALANCE AT JULY 1, 2001 $ 1,679,942 CURRENT FUND BALANCE $ 1,179,610 Town of Oro Valley PUBLIC TRANSPORTATION FUND Budget Compared to Actuals Report Through March 31, 2002 Percentage of Year Completed 9/12 = 75.0% 2001/2002 Percentage March Y-T-D Total of Budget Actuals Actuals Budget Completed � ► r REVENUES: HB 2565 State Grant $ - $ 28,654 $ 39,174 73.1% Federal Grant - 43,759 $ 182,400 24.0% Local Transportation Assistance Funds 43,962 158,129 170,000 93.0% Other 3,016 31,335 27,000 116.1% Fund Balance Carryforward 228,232 TOTAL REVENUES 46,978 261,877 646,806 62.6% EXPENDITURES: Personnel 27,501 172,184 245,993 70.0% Operations & Maintenance 3,509 42,329 88,993 4T6% Vehicles - 46,404 228,000 20.4% Contingency 83,820 TOTAL EXPENDITURES $ 31,010 $ 260,917 $ 646,806 46.3% REVENUES LESS EXPENDITURES $ 15,968 $ 960 "0 BALANCE AT JULY 1, 2001 $ 240,554 CURRENT FUND BALANCE $ 241,514 Town of Oro Valley TOWNWIDE ROADWAY DEVELOPMENT IMPACT FEES FUND Budget Campared to Actuals Report Through March 31, 2002 Percentage of Year Completed 9/12 = 75.0% 2001/2002 Percentage March Y-T-D Total of Budget Actuals .. Actuals Budget Completed REVENUES: _ PAG Reimbursement $ 938,284 $ 938,284 ` $ 4,011,012 23.4%, Interest-Investments 15,849 153,500 160,000 _ 95.9% Development Impact Fees 70,185 796,463 1,403,000 56.8% Miscellaneous 75 , 75 - Fund Balance Carryforward _ 7,061,478 TOTAL REVENUES 1,024,393 1,888,322 12,635,490 33.9%, EXPENDITURES: Personnel 10,453 88,491 243,925 36.3% Operations & Maintanence 910 47,339 284,100 16.7% Capital Improvements 180,164 859,137 9,866,012 8.7% Equipment&Vehicles - 21,238 9,000 , 236.0% Contingency 2,232,453 TOTAL EXPENDITURES $ 191,527 $ 1,016,205 $ 12,635,490 9.8% ENUES LESS EXPENDITURES $ 832,866 $ 872,117 FUND BALANCE AT JULY 1, 2001 $ 6,776,736 CURRENT FUND BALANCE _ $ 7,648,853 Town of Oro Valley ORO VALLEY LIBRARY CONSTRUCTION Project Costs Through March 31, 2002 Fiscal Year Fiscal Year Fiscal Year Actuals 1999/2000 2000/2001 2001/2002 From Inception Project Budget Actuals Actuals Actuals To Date Construction $ 2,952,000 $ - $ 131,554 $2,602,359 $ 2,733,913 Collections 1,250,000 - - 550,304 550,304 Computers/Telecommunications 80,000 - - - - Interior Furnishings 300,000 - - 100 100 Public Art 30,000 - _ 2,000 - 2,000 Contingency 265,000 - - - - Architectural & Other Professional Services 378,000_ 70,629 _ 322,971 22,173 415,773 Total Project Costs $ 5,255,000 $ 70,629 $ 456,525 _ $3,174,936 $ 3,702,090 Town of Oro Valley ORO VALLEY WATER CONNECTION FEES FUND Budget Compared to Actuals Report Through March 31, 2002 Percentage of Year Completed 9/12= 75.0% 2001/2002 Percentage March Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: Interest-Investments $ 8,208 $ 114,521 $ 50,000 229.0%_ Fund Balance Carryforward _ 6,619,618 TOTAL REVENUES 8,208 114,521 6,669,618 229.0%, EXPENDITURES: Operations& Maintenance - 2,376 Capital Outlay 111,374 852,767 2,963,500 28.8% Contingency 3,706,118 TOTAL EXPENDITURES $ 111,374 $ 855,143 $ 6,669,618 28.9% REVENUES LESS EXPENDITURES $ (103,166) $ (740,622) FUND BALANCE AT JULY 1, 2001 $ 7,103,695 CURRENT FUND BALANCE $ 6,363,073 Town of Oro Valley ORO VALLEY WATER CONNECTION FEES DEBT SERVICE FUND Budget Compared to Actuals Report Through March 31, 2002 Percentage of Year Completed 9/12= 75.0% 2001/2002 Percentage March Y-T-D Total of Budget Actuals Actuals Budget , Completed REVENUES: Single Family Connections $ 109,101 $ 717,402 $ 1,242,000 57.8% Commercial Connections 40,800 174,590 100,000 174.6% Other Connections 3,193 14,279 - 0.0% Interest- Investments 1,203 , 21,111 30,000 70.4% Fund Balance Carryforward _ - - 677,000 , 0.0% TOTAL REVENUES 154,297 927,382 2,049,000 67.6% EXPENDITURES: Debt Service Payments I - 717,878 1,372,000 52.3% Contingency - - 677,000 r 0.0% TOTAL EXPENDITURES $ - _ $ 717,878 $ 2,049,000 52.3% REVENUES LESS EXPENDITURES $ 154,297 $ 209,504 _ FUND BALANCE AT JULY 1, 2001 $ 724,035 r 'RENT FUND BALANCE $ 933,539 Town of Oro Valley ORO VALLEY WATER UTILITY Budgeted Income Statement Through March 31, 2002 Percentage of Year Completed 9/12= 75.0% 2001/2002 Percentage March Y-T-D Total of Budget Actuals Actuals Budget Completed OPERATING REVENUES: Water Revenues $ 500,681 $ 5,024,753 $ 7,154,300 70.2% Service Charges & Meter Income 30,039 379,794 412,500 92.1% TOTAL REVENUES 530,720 5,404,547 7,566,800 71.4% OPERATING EXPENSES: Personnel 162,405 956,982 1,439,160 66.5% Operations& Maintenance 214,988 1,598,643 2,469,219 64.7% Depreciation &Amortization 104,419 939,771 1,377,200 68.2% TOTAL OPERATING EXPENSES 481,812 3,495,396 5,285,579 66.1% OPERATING INCOME 48,908 1,909,151 2,281,221 83.7% NONOPERATING REVENUES (EXPENSES) Interest Income 18,735 210,285 235,000 89.5% Interest Expense 150,967 1,360,700 1,697,883 80.1% IL NONOPERATING REVENUES (EXPENSES) (132,232) (1,150,415) (1,462,883) NET INCOME $ (83,324) $ 758,736 $ 818,338 RETAINED EARNINGS AT July 1,2001 $ 3,786,461 $ 3,276,783 CURRENT RETAINED EARNINGS $ 4,545,197 $ 4,095,121 Town of Oro Valley ORO VALLEY WATER UTILITY Capital Budget Through March 31, 2002 March Y-T-D 2001/2002 % Budget CAPITAL BUDGET Actuals Actuals Total Budget Completed Machinery& Equipment ` $ 8,448 $ 38,178 $ 69,900 54.6% Vehicles 1,101 49,693 49,500 100.4% Land - - 500,000 0.0% Meters 327 44,353 _ 135,000 32.9% Wells (10,440)_ 352,134 480,000 73.4%, Booster Stations 29,784 92,887 650,000 14.3%, Transmission/Distribution Main 15,101 1,217,276 1,904,500 63.9% _Reservoirs (98,455) 1,728,990 2,247,000 76.9% Hydrants 572 2,774 50,000 5.5% Telemetry 10,023 10,480 160,000 6.6% Structures 2,622 29,746 140,000 21.2%, Water Rights - - 5,000,000 0.0% TOTAL CAPITAL BUDGET $ (40,917) $ 3,566,511 $ 11,385,900 31.3% .., . 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Total Registered Clients Total Scheduled Trips Total Trips 594 1,391 1,285 22 Days of Service Total Service Miles for the Month = 17,456 Vehicle Vehicle Start Service End Sera `? _,1.` ' f -,.., -., 4 1 , . -. .'..-.,,,.,;,.,„ .,,..V i,: .-, .. ,,,,,,,, ,.,:,i s,•': ' ;—'''''' _ , ,,,I!m r!'---_, :-:-,''-..,,, ,, ,*:::--;-:-, , 1996 Ford 92 154,711 157,340 2,629 1996 Ford 96 165,824 168,490 2,666 1998 Ford 64 122,730 125,728 2,998 1999 Dodge . 49_ 76,427 79,295 2,868 2000 Dodge 13 70,434 73,531 3,097 2001 Ford 69 18,998 22,471 3,473 Average Daily Total Trips =58.41 Cancellations = 106 , Denials Due to Demand = 0 a,t,-L()chgga0O O) Nd Or-‘tm00�r OC4r NI-0)CC(DV H mn a a0 cQ ,- aN I- 69;;0; CO �� 8, m� mO m00 mO r mN�t t,-0 =? - v_► y� �� vvi v_igj mtn�ft�`Q� 04 ® L7 ® -mss fA f13 to t4/1. o►ntnVM ,' I ..—irim 8rn2ro - f rri ;!-'.1 1!):ii r$ }$ 1!ii N tn0(7 4 �p �,NWti5 ; *,, r , N'��to _ .. 13 ii li,E 13 ii 1!g g iii 1!e- M r} { 1 G Ef3 fA EA Ei9 lL..- LL r- LZ r- lL r- LL N It N ..,;• jIII a • oo • ta o k-S(`~NOO2 .i _ lineNQp �_ �t•(OQSON ��,� _ C ONNV) u Ei. 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S I, HH 2 aRg121 a. a N 2 O illi Iisiii <ED_u C L a�`i°c�,a'o r 0 tL taL ti taL ti 3 00gig§ Q a aortia �, ���2So§ ilfri ivrili - H rA g dl •'- r-.-N[V QV r-.-r N ring— Nr - -.-N N 8 , - §g Z5o w c `o u = 1 cp.S I m a : a a a m m m m m 12.}}>2�} gP.:: § 0 Ng 88 883 8 ..-3 CV to m N d1 $ }}?. eA . » _ ori a tL_tl lL ti u...1., L LL �, i1. u..>- L La_ tl.IL U.tL-t- IL_U-U. .U. TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: May 15, 2002 TO: HONORABLE MAYOR & TOWN COUNCIL FROM: Bob Kovitz, Public Information Officer Kevin Verville, Information Systems Administrator SUBJ: Information Activities Report April, 2002 BACKGROUND: During 2001-02, the Mayor and Council have been provided with reports that summarize both the public information and Town website activities for the past two months. This eighth report will continue to make comparisons among the statistical data being gathered to track the traffic on the Town website. Other public information activities are also noted. Public Information Activities Similarly to previous months, the majority of the print media articles have been follow-up stories regarding Council, Planning and Zoning Commission and other advisory body meetings. Other stories included: April 1 KOLD-TV Possible changes in building codes—5 p.m. April 11 AZ Daily Star (NW)—Library raffle winners April 11 KOLD-TV Strong Cities program at Painted Sky Elementary School—5 p.m. April 20 AZ Daily Star, Metro Section Oro Valley vote by mail April 25 AZ Daily Star(NW)—Ballots mailed For May, 2002, efforts are already underway to promote stories regarding Oro Valley's bikeway trails system, replanting of the saguaro at Tangerine La Canada, and the first annual meeting of the Friends of the Oro Valley Public Library. Other activities will include groundwork for a Students-in- Government program and an integration of schedules and newsletters that list recreational, cultural and educational programs. Website Activities Since the launch of the new site design in July 2001, the number of visits to our web site has increased dramatically. In fact, April 2002 saw the most activity in the history of the Town's web site. The chart below shows the web site sessions for the last 10 months: Total Sessions 1 1 •..•1 S_ tir\Y- 11 1 8 . 4 1111 '' :n\.�iY�:: 3 }}%;,$>: 1 0 ` � 1111 •.?:.:•i C'S!:ij: 1111 ':':iv:$:.\?v,'y?'i.�T:;.4•;\r:�.:%'rL%''i.i;`::: • n ::$;�,:ic$$.w'':kMi^^::.:;•::$-`•^4.,:'.•:: : %n $ in � tot :r : a ; kV �y!) 1 1Cii;-j:r--� i•..vr:-r:•. tia • 10:4 too ::W�:v . eta log v Rio se 'ceb� 2srnx • ;.: `!h mil • rL•{ is ia;::•+ $:�}}}a;• rn."S.. ?r♦+::Y'.>:.. :��< ,�r .uorr :r>.. ::`::�::>c: ?:n`i:;i$$%f.•'r -!q•.-.A !;{•r:!.{:! c b r; ,.�.'x'; :::11:. SIM 10• lint ..�.......... yti: x$'�ra•'.^ ]]iY. JQiY•n :,,�`�:f: i,�/^3.J: r - :;:;:::J3x::,+C.Yy r,:{.'-S�Q..• {(..`.'1 �4 $ t *:; win pot i4; < +Y{ R111 ($ % � Novi ie : . :A , • ". .p.S+.......:...... . . 'i � l l A41 r }.}. ........ �:'vr•$+` 12 Mo. Jul-01 Aug-01 Sep-01 Oct-01 Nov-01 Dec-01 Jan-02 Feb-02 Mar-02 Apr-02 Avg Below are the statistics for April 2002. The Maps, Library, and Public Works pages were among the most popular in April. Human Resources and the Library pages remain among the highest entry point sites (usually "book-marked" or saved in the visitor's favorites list). Statistics for April 2002 Total Sessions: 17891 Total Blind Sessions: 5755 Average Daily Sessions: 577 Top Five Most Commonly Accessed Pages Home 10328 page views Human Resources 3077 page views Maps 676 page views Public Works 509 page views Library 434 page views Top Four Entry Point Pages (first pages viewed) Home 4857 page views Human Resources 709 page views Library 211 page views Clerk 138 page views Terminology Session: A visit to the web site where at least one link was selected (meaning the visitor viewed more than one page). Blind Session: These are visits to the site by viewers who have "book-marked" or saved the site name as one of their "favorite places." This means that search engines did not refer the viewers for their visits. Page Views: Number of requested pages from the web server during an individual session. Entry Point Page: First page viewed when arriving at the site. Note: Town of Oro Valley employees account for approximately 1°/0 of the total sessions for the period. These employees usually access the site to update their pages, check on information, links or projects that they have been working on. Opp Bob Kovitz, Public Infor .on Officer l / Ke V-rville, Inf.rmation Systems Administrator v. 411 Chuck Swee , Town Manager 0 T .2 11000 N. La Canada Dr. ♦! A7Oro Valley, Arizona 85737 Phone (520) 229-4900 FAX (520) 797-2616 DANIEL G. SHARP,Chief of Police www.ovpd.org .v. r ' 4 Ov.. 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O. .0 74: .,. -� W (-7.1 - --A C) CP - CD CD 0 o Cr) CO CP o W 00 -A o 0 = -I 0 o cn 0 01 Zigo O O O 0 0 0 0 atl -10 =1 o' 0 1I CO N.< O o Ni -,► CA) O o Ni N O 3 O 11 w -p -•I O 2. 13 O 0 --s -, W W o •" N co -' w '1 o Ni -J CO o Cn O Cn 0 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: May 15, 2002 TO: HONORABLE MAYOR & TOWN COUNCIL FROM: Chuck Sweet, Town Manager SUBJ: TOWN OF ORO VALLEY PERFORMANCE MEASUREMENT REPORT QUARTER ENDING MARCH 31, 2002 SUMMARY: During the July 18, 2001 Regular Council Meeting, the Town Council approved the Town Departments' Performance Goals and Measures for the Fiscal Year 2001-02. In October 2001, you were presented with each departments performance measures for the first quarter. Departments have continued to track their performance measures and are forwarding to you measures for the third quarter, period ending March 31, 2002. You will again notice that each department is very near to or at their projected measures. ATTACHMENTS: Performance Goals and Measurements from: ✓ Town Manager ✓ Clerk ✓ Finance ✓ Community Development ✓ Water Utility ✓ Legal ✓ Department of Public Works ✓ Police Department ✓ Human Resources ✓ Magistrate Court SUGGESTED MOTION: I move to approve the Third Quarter Performance Goals and Measures as presented or Chuck Swe t, Town Manager / 0 rff•,fX: Q .,5, ••rffrf:• ,�•rrr• CkiNDED 1\%°‘ • --....__=! lam= Office of the Town Attorney Memo TO: Chuck Sweet, Town Manager FROM: Dan Dudley, Town Attorney DATE: April 10, 2002 SUBJECT: Performance Goals and Measures— Third Quarter 2001/2002 Please find attached the Third Quarter 2001/2002 Performance Goals and Measures for the Legal Department. Please call if you have any questions. 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Please give me a call if you have any questions. Town of Oro Valley Finance Department Performance Goals & Measures FY 2001/02 v Close the General Ledger by the 10th calendar day of the month. (100%) Month Actual Date Performance July 8/16/01 X August 9/14/01 X September 10/10/01 ✓ October 11/10/01 ✓ November 12/10/01 ✓ December 1/10/02 ✓ January 2/8/02 ✓ February 3/13/02 X March 4/11/02 X April May June v Complete the Finance Report by the 24th calendar day of the month. (100%) Month Actual Date Performance July 7/20/01 ✓ August 8/24/01 ✓ September 10/19/01 ✓ October 11/20/01 ✓ November 12/17/01 ✓ December 1/16/02 ✓ January 2/22/02 ✓ February 3/19/02 ✓ March April May June v Process grant billings by the 20th calendar day of each month. (90%) Month Actual Date Performance July 8/16/01 ✓ August 9/25/01 X September 10/22/01 X October 11/20/01 ✓ November 12/20/01 ✓ December 1/18/02 ✓ January 2/20/02 ✓ February 3/20/02 ✓ March April May June v Make bi-weekly vendor payments according to schedule. (95%) Targeted Date Actual Date Performance July 13, 2001 7/13/01 ✓ July 27, 2001 7/27/01 ✓ August 10, 2001 8/10/01 ✓ August 24, 2001 8/24/01 ✓ September 7, 2001 9/7/01 ✓ September 21 , 2001 9/21/01 ✓ October 5, 2001 10/5/01 ✓ October 19, 2001 10/19/01 ✓ November 2, 2001 11/2/01 ✓ November 16, 2001 11/16/01 ✓ November 30, 2001 11/30/01 ✓ December 14, 2001 12/14/01 ✓ December 28, 2001 12/28/01 ✓ January 11 , 2002 1/11/02 ✓ January 25, 2002 1/25/02 ✓ February 8, 2002 2/8/02 ✓ February 22, 2002 2/22/02 ✓ March 8, 2002 3/8/02 ✓ March 22, 2002 3/22/02 ✓ April 5, 2002 4/5/02 ✓ April 19, 2002 May 3, 2002 May 17, 2002 May 31, 2002 June 14, 2002 June 28, 2002 v Process bi-weekly employee payroll by Friday at 6:00 a.m. (100%) Targeted Date Actual Date Performance July 6, 2001 7/6/01 ✓ July 20, 2001 7/20/01 ✓ August 3, 2001 8/3/01 ✓ August 17, 2001 8/17/01 ✓ August 31, 2001 8/31/01 ✓ September 14, 2001 9/14/01 ✓ September 28, 2001 9/28/01 ✓ October 12, 2001 10/12/01 ✓ October 26, 2001 10/26/01 ✓ November 9, 2001 11/9/01 ✓ November 23, 2001 11/23/01 ✓ December 7, 2001 12/7/01 ✓ December 21 , 2001 12/21/01 ✓ January 4, 2002 1/4/02 ✓ January 18, 2002 1/18/02 ✓ February 1, 2002 2/1/02 ✓ February 15, 2002 2/15/02 ✓ March 1 , 2002 3/1/02 ✓ March 15, 2002 3/15/02 ✓ i March 29, 2002 3/29/02 ✓ April 12, 2002 4/12/02 ✓ April 26, 2002 May 10, 2002 May 24, 2002 June 7, 2002 June 21, 2002 ✓ Make Home Rule election presentations to various Town boards and commissions and other interested groups. Targeted Number Actual Number Performance 8 12 ✓ By the end of FY 01/02, reduce number of late performance reviews to less than 20%. Performance Reviews Targeted# of Reviews Actual Reviews 1st Quarter 2 2 2nd Quarter 1 1 3rd Quarter 2 2 4th Quarter 0 Total 5 ✓ Develop Information Systems Strategic Plan ✓ Achieve 99% Server Up-time ✓ = Met Performance Measure X = Did not meet Performance Measure Server Down Time Tracking Period: 01/01/02-03/31/02 Total Number of Days: 90 Total Down Planned Down Total Up Time Time Minutes Time Minutes Percentage OV MAIN 10 10 99.992% OV BDC 10 10 99.992% OV FS 60 60 99.954% OV PZD 300 10 99.769% OV LEGAL 10 10 99.992% OV SIERRA 10 10 99.992% OV EXCH 15 10 99.988% OV WAT 20 10 99.985% OV PUB 480 480 99.630% TOTAL 915 610 99.294% Oro Valley Water Utility Performance Measures January-March 2002 t Install water meters within 10 working days from receipt of payment. (90%) Month Number of Average No. of Meters Installed Meters Purchased Days to Install Within 10 Days January 20 5.9 90.0% February 36 5.9 88.9% March 43 7.5 83.7% Totals 99 6.4 86.9% Meters were purchased in advance of the water service passing final inspection. Read 400 meters per day and in the same order every month for consistent billing periods. (100%) Month Total No. of No. of Days to Average No. of Meters Read Read Meters Meter Reads/Day January 15,205 9.0 1,689 February 15,237 8.5 1,793 March 15,291 8.0 1,911 Totals 45,733 25.5 1,793 OVWU meter reading staff consists of 4 designated positions. Typically,all meters are read once per month. 1rWith 4 meter readers averaging 1,793 reads per day,the individual average is 448 meters per day during the reading cycles. Process service work orders within 24 hours or next business day from receipt of request. (90%) Month Number of Average No. of Work Orders Done Work Orders Days to Complete Within 24 Hours January 48 1.1 93.7% February 46 1.2 91.3% March 56 1.2 80.3% Totals 150 1.2 88.4% Majority of delays resulted from customers requesting personal appointment times to discuss the problems. Complete water improvement plan review within 5 working days from date of receipt. (90%) Month Number of Average No. of Plans Reviewed Plans Reveiwed Days to Review Within 5 Days January 2 3.0 100% February 5 8.2 0% March 2 6.0 0% Totals 9 5.7 22.2% Delay resulted from family medical problems of staff performing reviews. By the end of FY 01/02 reduce the number of late performance evaluations to less than 20%. Month Number of Number of Avg. No. of Days Evaluations Evaluations Due Evaluations Given for Late Evaluation Performed Late January 4 4 9 75% February 0 3 62 100% March 1 0 0 0% Totals 5 7 32 86% Information used to measure the above performance is based on the total amount of time for an evaluation to go through the entire approval process-HR review, Town Manager review, signature by dept.head, supervisor and finally the employee. MEMORANDUM TO: Chuck Sweet, Town Manager � r i FROM: Jeff Grant, Human Resources Director DATE: April 30, 2002 `t SUBJ: FY 01-02 Third Quarter Performance Measures The Goals and the relative Performance were: ➢ Goal: Develop Audit procedures that focus on the measurement of current human resource service levels by September 30, 2001. These will subsequently be utilized and monitored through March 31, 2002 for use in future planning. Performance: Continue to monitor the audit parameters/procedures throughout the remainder of FY 2002-2003 for refinement for the next FY. ➢ Goal: Fill 90%of all jobs within 60 days of the initiation of open personnel requisitions. Performance: During the quarter, 12 open requisitions representing 17 open positions were filled. 11 of the 17 positions (64.7%) were filled in less than 60 days. The average duration of the 17 positions was 51.1 days,while the six that took longer than 60 days averaged 91 days each. ➢ Goal: By end of FY 2001-02 reduce the number of late performance evaluations by <20%. Performance: During the 3Q, 56 reviews should have been conducted. 3 were conducted early or on time, yielding 45 late reviews (80.4% of all reviews). Of the 45 late reviews, 36 were conducted an average of 25 days late. The remaining 9 are past due and will be counted in 4Q.. ➢ Goal: Develop and expand a new employee orientation that includes departmental presentations and an overview of Town objectives. (To be developed by December 31, 2001, and conducted quarterly in 3Q and 40 of FY 2001-02). Performance: A preliminary plan has been developed and will be refined for introduction during the 4Q. A draft of the proposal will be presented to Department Heads during 4Q for use during FY 2002-2003. ➢ Goal: Conduct quarterly in-house management training programs beginning October 1, 2001. Performance: OSHA training (coordinated with SWRS) and Harassment training for all employees conducted during 3Q. Additional training will be developed on an ongoing basis. ➢ Goal: Develop and produce monthly HRIS-driven management reports by December 31, 2001. Performance: Preliminary versions of the reports have been published for used by the Town Manager and H.R. Director. Enhanced data will be developed and published for other Department Head during 4Q. TOWN MANAGER DEPARTMENT PERFORMANCE MEASURES JANUARY 1, 2002 — MARCH 31, 2002 MEASURE: to attend regularly scheduled Town Council meetings - 90% of the time Meeting date attendance January 1/9 & 1/23 ✓ 100% February 2/6 &2/20 ✓ 100% March 3/6 & 3/20 ✓ 100% Town Manager attended Council meetings 100% of the time MEASURE: Return calls (voice-mail) from the Mayor and Town Council within 8 hours from the receipt of the call - 95% of the time # calls within 8 hrs January— 24 ✓ 100% March Town Manager returned calls from Mayor and Council within 8 hours 100% of the time MEASURE: Return all other telephone calls within 1 business day- 90% of the time # calls* within 1 business day January— 133 Returned 114 March telephone calls within business day= 86% *133 voice-mails required a return phone call MEASURE: Respond to written or electronic correspondence from the public within five working days of receipt- 90% of the time # inquiries within 5 business days October- 11 ✓ 90% December Town Manager responded to correspondence from the public 90% of the time during this performance measure period ✓ = Met Performance Measure x= Did Not Meet Performance Measure MEASURE: By the end of FY 2001/02 reduce number of late performance evaluations to less than 20% # due completed on time January— 7 0 March Did not meet performance measure MEASURE: Provide Manager's Proposed Balanced Budget to Town Council the first week in May, annually N/A f = Met Performance Measure x = Did Not Meet Performance Measure PUBLIC INFORMATION PERFORMANCE MEASURES JANUARY—MARCH,2002 MEASURE: Respond to requests for information Respond to requests for 113 Within one day 95% information/contacts from media/public MEASURE: Return all internal calls Return internal calls 121 Within 24 hours 98% MEASURE: Acknowledge written/electronic correspondence Acknowledge written or 56 Within one business day 95% electronic correspondence from public MEASURE: Acknowledge internal written/electronic correspondence Acknowledge internal 245 Within one business day 97% written or electronic correspondence MEASURE: Respond to assigned correspondence Respond to assigned 10 Within 5 days 100% correspondences by Town Manager/Council W a x W a P4 N N O O O 0 C C 0 0 0 0 0 0 ©, o � 0 0 0 K, ,--•, — — C — C Z —, tr.) 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O 0 i. 0 _,.., u .:.1 0 • a) � act3 +-' N � 47.1 U O N PI-1 Cr) , O +`L) 4)- O 471 © O •= r, � ' O C O Op N oOE P. • 2 O N, O bA ›' O kr) E . v O 'bO 0 *-411 •5 � °° CN bi 0 O Uc1 >, 1/4' ' . r Cl i 4 en +", N w > N � 4) ,. p O O N O aa.) 0 8 AA4p4 ,4A4 = •E UU EP4 E g >' cis a y P4 i • MM M d- 71- '1- 8v) g � , 0 O > v '-� 0 H * - d * O Q w ORO VALLEY POLICE DEPARTMENT FY 2001 - 2006 STRATEGIC PLAN AGENCY STRENGTHS AGENCY WEAKNESSES • Community support • Technology- Lack of personnel • Quality personnel • Space • Teamwork • Lack of communication • Reputation • Budget constraints • Commitment • Equipment • Facilities/Equipment • Compensation • Value-driven standards • Training facilities • Partnerships • No internal mixed training • Diversity • Resistance to change • Leadership ♦ Apathy and morale • Vision • Resistance to delegate • Volunteers • Micro-management • Training • Community/Department demographics AGENCY THREATS AGENCY OPPORTUNITIES • Complacency • Strong economy • Growth • Community support/involvement • Maintaining staffing • Community trust • Economy • Political support • Unforeseen event • Grants • Competition for resources • Continuing education training • Negative perceptions • Networking • Changing political priorities • Growth PLANNING ASSUMPTIONS 1. First and Oracle by 2005 is projected to handle 90,000 vehicles per day(@ 50,000 in 2000) 2. Growth in staff, facilities, etc. (decentralization of facilities) 3. Opening of second high school 4. Reorganization of Department 5. Annual call load growth - 11% 6. Increase in annual investigative follow-up - 20% 7. Population in 5 years at 40,000 8. Annexation to increase patrol area 9. Demands for service increase Oro Valley Police Department Strategic Plan 04/10/2002 Page 1 of 15 IMPACT ON FUTURE PLANS • Diversity of population • Community resources • Internal growth • Maintain full staff • Recruiting • Examples to other agencies • Developing relationships with other agencies • Raised expectations • Advanced technology • Public perception • Town identity • Annexations • Behavior/attitude modification • Stay proactive versus reactive • Increase professional image • Employee empowerment • Pilot new programs - take risks • Technology Interaction(web site) • Maintain low crime rate AGENCY GOAL SUMMARY Goal 1 To ensure public safety in Oro Valley, first and foremost. Goal 2 To attract and retain exemplary employees with outstanding abilities, uncompromising integrity, and a strong work ethic. Goal 3 To improve organizational effectiveness and community partnerships through enhanced communication. 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W -41. a a DEPARTMENT OF PUBLIC WORKS 2001/02 PERFORMANCE GOALS AND MEASURES QUARTERLY REPORT DIVISION GOAL 1ST Qtr 2nd Qtr 3rd Qtr 4th Qtr All % of on time 100% 40% 100% performance reviews Engineering Deliver projects not to Average Average Average exceed 15% over Project 5% Project 8% Project contract cost under under 7.7% under Project designs All projects All projects All projects completed within 18 on on on months of contract schedule schedule schedule award Complete 90% of 86% 100% 100% HURF CIP projects completion completion completion within the budgeted for 00/01 for 01/02 to for 01/02 to year date date Complete major Projects N/A N/A construction projects under within 15 months after design contact approval Planning Complete Town wide 20% 100% 100% safety analysis report complete complete complete by 12/2001 TC SS Provide annual 30% 85% 100% Bike/Ped report to TC complete complete complete, by 5/2002 ready for submittal Update 5 year 25% No change No change Strategic Financial complete due to due to Plan biannually, report program program due 3/2002 manager manager resignation resignation Attend 90% of 100% 100% 100% assigned PAG meetings Development Complete 3 working 2.9 3 working Review Development Plan days working days review within 5 days working days Improvement Plan 8.5 9.1 10 working review, first submittal, working working days with 10 working days days days 1 Revised submittals- 5 2.8 4.9 3.6 working days working working working days days days Grading Plan review — 2.9 per day 3.4 per day 3.4 per day 4 per day Street & Complete road average- average Average Building service requests 9.4 days 6.75 days 4.8 days Maintenance within 14 calendar days Achieve 90% 92% 95% No customer satisfaction completed by customer surveys surveys received Complete 90% of average- Average- Average facility service 1/day 2/day 0.9 maintenance requests working within 5 working days days Transit All drivers to have 40 100% 100% 100% Services hrs of combined classroom and driving training at the time of hire All drivers certified in 100% 100% 100% CPR at time of hire _ All drivers receive 100% 100% 100% annual training in fire extinguisher operation All drivers subject to 100% 100% 100% periodic random alcohol and drug testing per FTA guidelines 100% of all trips 100% 100% 100% scheduled and confirmed by 5:00 PM of the previous working day Maintain the cost per 100% 100% 100% trip at $25.00or less Farebox revenue 100% 100% 100% provides 10% of expenditures 2 Stormwater Drainage Plan review 100% 100% 100% Utility — 7 working days Complete revised 75% 90% 95% Floodplain Ordinance complete complete by 9/30/01 Drainage Manual 75% 95% 100% adoption by 8/01/01 complete complete, SWUC in final reviewing review final draft NPDES Data ready On On On for permit by 12/31/01 schedule schedule, schedule, AZDEQ AZDEQ developing developing draft draft municipal municipal permit permit 3 Town of Oro Valley Clerk's Office Performance Goals & Measures FY 2001/02 Third Quarter ✓ Process synopsis minutes ready for approval at next Council meeting. (95%) Regular Meeting Date Minutes ready for Performance Approval at next regular meeting January 9, 2002 12-11-01; 12-19-01 ✓ January 23, 2002 01-09-02 ✓ February 6, 2002 01-14-02; 01-18-02; 01- ✓ 23-02 February 20, 2002 01-23-02; 01-28-02 ✓ March 6, 2002 02-11-02; 02-20-02 ✓ March 20, 2002 02-25-02; 03-06-02 ✓ Third Quarter ✓ ✓ ✓ Conduct Town Elections in accordance with Arizona State Law. (100%) Election Date Compliance Performance March 12, 2002 All-Mail Ballot Election ✓ Completed —42% turnout May 21, 2002 In process-All-Mail Ballot ✓ Third Quarter ✓ ✓ Provide Records Management Services for all Public Records in accordance with State of Arizona Retention Schedule. (100%) ✓ Retrieval and distribution of public Information. (100%) Internal Requests One Hour or Less Performance January 38 ✓ February 22 ✓ March 34 ✓ Total 94 ✓ External Requests Per SOP #6 Performance January 21 ✓ February 10 ✓ March 15 ✓ Total 46 ✓ Total (Internal & External) 140 ✓ Third Quarter 100% ✓ ✓ Keep accurate legislative history of the Town. (100%) Regular Meeting Dates Council Minutes Performance Approved and Ready for Indexing January 09, 2002; 12-11-02;12-19-02; ✓ January 23, 2002; 01-09-02 February 06, 2002 01-14-02; ✓ 01/18/02 01/23/02 February 20, 2002 01/23/02 01/28/02 March 6, 2002; 02-11-02; 02-20-02 ✓ March 20, 2002 02-25-02; 03-06-02 Third Quarter 100% ✓ ✓ Coordinate with Mayor, Town Manager and all departments in preparation of Town Council agenda packets to ensure accuracy and appropriate information in accordance with Arizona open meeting law. (100%) Month Meeting Date Performance January January 09, 2002; ✓ January 14, 2002; January 18, 2002; January 23, 2002; January 28, 2002 February February 06, 2002; ✓ February 11, 2002; February 20, 2002; February 25, 2002 March March 06, 2002; ✓ March 08, 2002; March 20, 2002 Third Quarter 100% ✓ ✓ Publish and post all public hearing notices, ordinances, agendas, etc. in accordance with Arizona open meeting law and Town policy. (100%) Month Publish &/or post Performance Notices/Ordinances or Agendas January 20 ✓ February 21 ✓ March 20 ✓ Total 62 ✓ Third Quarter 100% ✓ ✓ By end of FY 2001/02 reduce number of late performance evaluations to less than 20% Performance Reviews Actual Reviews Performance 1St Quarter - 2 2 ✓ 2nd Quarter - 1 1 ✓ 3rd Quarter N/A 0 4th Quarter N/A 0 Total 3 3 ✓ Third Quarter 100% ✓ ✓ = Met Performance Measure X = Did not meet Performance Measure L. O C V cN E 't O o +, O O O cp 0 L.. U... o M L. a) O ZCO o C 0 0Sji0 p Z � o .. 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C O C 0) a) CO = U a) O c a) N v) L O - 0 O a) O s O C }' O O U ca mu) �- O o a) C o a) a)Z c 0- E ,.., a) c� a) a) O H 73 -C a) U) 0) a) a) 0 O E 0 u) a) (3 — C co ,C a) o N O dj U c o -...T 5 0c ..g LD 45 -.2.!;- O - E c co a) E o— 0) N 4-"' :1-' CT N .c a) cn a) 0 C 0 cn -o 0 o a_ - ac)) a) �,.c -� o ° a O c6 - (- P 4.0 C O •5 � = O in C o C C - 5 p 0 co A sp (13 0 O O a) co co° •O O 2 .1 O E O m — c O ai a) c. ca co L E a) -O t� E .c N O U -0 0 U Q. C co E C :� a) up a) 0a a) -o 0 - -o CL.0 oE U 2 c co v) 2 mw 1— O 0 CO QW =0 .• C 0 v) 0 Q. . a � ito a. 0 F.----- TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: May 15, 2002 TO: HONORABLE MAYOR & COUNCIL FROM: David L. Andrews, Finance Director SUBJECT: Consideration and Possible Approval of Resolution No. (R) 02- 37 Adopting an Investment Policy for the Town of Oro Valley. SUMMARY: On April 29, 2002, the Budget and Bond Committee held its regular quarterly meeting. The committee reviewed the proposed Town Investment Policy. The purpose of the policy would be to provide guidelines to staff and elected officials with respect to the Town's cash and related investment affairs. This policy is beneficial because it would formalize existing investment practices and demonstrate a commitment to enhanced investment planning and cash management. ATTACHMENTS: 1 . Draft Investment Policy (Based on Municipal Treasurers' Association of the United States and Government Finance Officers Association Model Investment Policies) 2. List of Eligible Investments for Debt Service Funds BUDGET AND BOND COMMITTEE RECOMMENDATION: The Committee moved to forward the investment policy to the Town Council with the recommendation that Section 4C be added to include the provision that the Finance Department provide on a requested basis or at least once a year a report to the Budget and Bond Committee regarding the performance of the Town's investments. SUGGESTED MOTION: I move to approve Resolution No. (R)02- 37 Adopting an Investment Policy for the Town of Oro Valley, Arizona. or • I move to . . . G:I000NCIL1Investment Policy 5-15-02.doc TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 0,44a1:1)- at-lt .-,3----, - David L. Andrews Finance Director ad,),,,-;,, Chuck Sweet Town Manager G:\000NCILllnvestment Policy 5-15-02.doc RESOLUTION NO. (R) 02- 37 A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, ADOPTING AN INVESTMENT POLICY FOR THE TOWN OF ORO VALLEY, ARIZONA. WHEREAS, it is the policy of the Town of Oro Valley to invest public funds in a manner which will provide the highest investment return with the maximum security while meeting the daily cash flow demands of the Town and conforming to all applicable State and Federal statutes governing the investment of public funds, and; WHEREAS, the investment policy guidelines are intended to guide Town Management in planning and managing the Town's investment affairs and in developing recommendations to the Town Council, and; WHEREAS, an investment policy contributes significantly to credibility and confidence in government from the public and financial community, and; WHEREAS, an investment policy facilitates continuity in handling the Town's investment affairs; NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: Section 1 - Scope Subject to the provisions of any applicable financing document and the Investment Laws, this investment policy applies to all Town funds which include the General Fund, Special Revenue Funds, Capital Project Funds, Enterprise Funds and Debt Service Funds. All funds are accounted for in the Town of Oro Valley's Comprehensive Annual Financial Report. Section 2 — Objective While conforming to federal, state and other legal requirements the primary objectives, in priority order, of the Town of Oro Valley investment activities shall be: A. Safety The principal goal of the investment program is the preservation and safety of the capital of all Town Funds. Each investment transaction shall seek to first ensure that capital losses are avoided, whether they are from security defaults or erosion of market value. 1 B. Liquidity The town's investment portfolio shall remain sufficiently liquid in order to meet the operating requirements that may be reasonably foreseen. The investment portfolio should be composed in such a way that securities mature concurrent with cash needs to meet required demands. C. Yield The town's investment portfolio shall attain the highest rate of return through budgetary and economic cycles taking into account the constraints imposed by its safety objectives, cash flow considerations and state laws that restrict the placement of certain public funds. Section 3 - Standard of Care A. Delegation of Authority Authority to manage the investment program is granted to the Town Finance Director, under the supervision of the Town Manager. Responsibility of the operation of the daily investment program is delegated to the Finance Director, who shall carry out the operation of the investment program consistent with this investment policy. No employee may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Finance Director. B. Prudence The standard of prudence to be used by the Finance Director shall be the "prudent person" standard and shall be applied in the context of managing the overall portfolio. The Finance Director, shall exercise due diligence and not be liable for losses. The "prudent person" standard with respect to Town investments shall be the exercise of judgment and care, with prudence, discretion and intelligence that a person would exercise in their own affairs, not for speculation, but for investment, considering the primary objectives set forth in Section 2 of this policy. C. Ethics and Conflicts of Interest Employees involved in the investment process should refrain from conducting personal business activity that could conflict with the proper execution and management of the investment program, or that could impair their ability to make impartial decisions. Employees should disclose any material interests in financial institutions with which they conduct business. They should disclose any personal financial/investment positions that could be related to the performance of the investment portfolio. Employees shall refrain from undertaking personal investment transactions with the same individual that conducts business with the Town. 2 Section 4 - Safekeeping and Custody A. Internal Controls The Finance Director is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the Town are protected from loss, theft or misuse. B. Collateralization Collateralization of 102% will be required on two types of Town investments: certificates of deposit and repurchase agreements. C. Reporting The Finance Director will provide a report to the Budget and Bond Committee regarding the performance of Town investments on an as requested basis or at least once a year Section 5 - Authorized Financial Dealer and Institution The Finance Director will review the financial condition and registration of qualified bidders. Financial institutions and broker/dealers who would like to become qualified bidders for investment transactions with the Town must supply the following: • Audited financial statements • Proof of National Association of Securities Dealers (NASD) certification • Proof of stated registration Section 6 - Bid Procedures There are bidding procedures, eligible investments, and minimum interest requirements on certificates of deposit. In accordance with the bid procedures set forth in Arizona Revised Statutes, the Town must follow the following procedure: • Give notice, either in writing or by telephone, to all banks, savings and loan institutions and credit unions located within the Town and, at the option of the Town, to any other financial institution in the State. Banks must be insured by the Federal Deposit Insurance Corporation (FDIC), savings and loan institutions by the Federal Savings and Loan Insurance Corporation (FSLIC), and credit unions must be insured by the National Credit Union Administration. • The town must specify in the notice the time that the bids will be opened, the amount of funds to be deposited and the time period for the deposit. • The bids must be announced in public and the funds must be awarded to the highest bidder. 3 • Banks and other eligible depositories must specify the rate of interest the institution will pay before the deadline for bids. In addition, banks must limit the amount of funds received to no more than two times the capital structure of the bank. Compliance to this requirement is the responsibility of the financial institution. • If the highest bidder only bids for a portion of the funds, then the remaining funds go to the next highest bidder. If two or more identical bids are received, the funds are awarded to the institution with the lowest ratio of public deposits to its capital structure. The depositories must supply this information along with their bids. Section 7 - Investment Types A. Suitable and Authorized Investments • Authorized investments for the debt service reserve funds shall be consistent with those set forth in the trust indentures of the long term debt issuances. • Fully insured or collateralized certificates of deposit (CD) in eligible depositories if the interest rate bid is 103% or more of the equivalent bond yield of the offer side of treasury bills. • Interest bearing saving accounts in qualified banks and savings and loan institutions. • Repurchase agreements with maximum maturity of 180 days. • The pooled investment funds established by the state treasurer pursuant to A.R.S. 35-326. • Bonds or other evidence of indebtedness of the United States or any of its agencies or instrumentalities when the obligations are guaranteed as to principal and interest by the United States or by any agency or instrumentality of the United States. • Bonds or other evidences of indebtedness of this State, any county, city, town, or school district. • Bonds, notes or evidences of indebtedness of any county or municipal district within this State which are payable from revenues or earnings specifically pledged for the payment of the principal and interest on the obligations, if they meet certain criteria as specified in A.R.S. 35-323. 4 • Bonds, notes or other evidences of indebtedness issued by any municipal improvement district in this State to finance local improvements authorized by law, if the principal and the interest of the obligations are payable from assessments on real property within the local improvement district. B. Prohibited Investments • Borrowing for investment purposes ("Leverage") • Investment in any instrument which is commonly referred to as a "derivative", i.e. options, futures, swaps, caps, floors, collars • Inverse floaters • Interest only securities Section 8 - Investment Parameters A. Diversification The Town of Oro Valley's policy will be to strive to diversify its investment portfolio by security type and institution. Assets shall be diversified to eliminate the risk of loss resulting from overconcentration of assets in a specific maturity or a specific class of securities. B. Maturities Reserve funds are subject to different requirements on maximum maturities than those for other Town Funds according to the terms and provisions as outlined in the trust indenture of the long term debt issuances. To ensure liquidity the Town shall attempt to match its investments with anticipated cash flow requirements. As all possible cash demands cannot be anticipated, a portion should consist of securities with active secondary and resale markets. The Town will not invest in securities with maximum maturities greater than those allowed under A.R.S. 35-323, Investment of Public Monies. Currently maximum maturities are: • Securities and deposits: 13 months • Repurchase agreements: 30/180 days in accordance with A.R.S. 35- 323. Section 9 - Adoptions and Amendments to the Policy 5 The Town's investment policy shall be adopted by resolution of the Town Council. The policy shall be reviewed as needed by the Finance Director and the Town Manager and any modifications must be approved by the Town Council. PASSED, ADOPTED AND APPROVED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 15TH day of MAY , 2002 . TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Dan Dudley, Town Attorney 6 (vi) the cash or Government Obligations are not available to satisfy any other claims, including those by or against the trustee or escrow agent, (6) Any combination of the items listed in subparagraphs(1)through(5)above. [If a forward supply contract is used in a defeasance (I)the Verification shall rely solely on the cash, initial Defeasance Obligations and the maturing principal and interest thereon and will be assume forward supply 1 contract performance, and (ii)the applicable trust agreement provides that between the forward supply contract and the trust agreement and the Indenture the trust agreement and Indenture controls. Moody's will receive a draft of any forward supply contract at least 10 days prior to its execution and will be able to make comments thereon to the Town or the Trustee.] "Delivery Costs" all expense items directly or indirectly payable or reimbursable to Trustee, Corporation or Town relating to the Indenture,the Lease-Purchase Agreement or the obligations. "Development Services Building" an office building to be located in the vicinity of the Town's Town Hall which will house the administration offices of the Community Development Department, the Planning and Zoning Division, the Building Safety Division and the Department of Public Works of the Town and include a hearing room for use by the Planning and Zoning Commission, the Development Review Board, the Board of Adjustment and other community groups of the Town. "District System" or "1992 Project" the water system formerly owned by the Metropolitan Water Company,but acquired from Tucson with Series 1992 Bond proceeds. ible Investments" (a) Federal Securities. b Bonds, debentures, notes or other evidence of indebtedness issued or guaranteed by the following federal agencies if backed by the full faith and credit of the United States of America(stripped securities are only permitted if they have been stripped by the agency itself): (1) U.S. Export-Import Bank. (2) Rural Economic and Community Development (formerly known as Farmers Home Administration). (3) Federal Financing Bank. (.4) Federal Housing Administration. • (5) General Services Administration. (6) Government National Mortgage Association. (7) U.S. Maritime Administration. (8) U.S. Department of Housing and Urban Development. (9) U.S. Public Housing notes and bonds. (10) U.S. Department of Housing and Urban Development. (c) Obligations issued or guaranteed by any of the following United States governments (not full faith and credit agencies): -2- (1) Federal Home Loan Bank System. (2) Federal Home Loan Mortgage Corporation. (3) Federal National Mortgage Association. (4) Student Loan Marketing Association. (5) Resolution Funding Corporation. (6) Farm Credit System. (d) Money Market funds rated AAAm-g or AAAm or Aam by S&P and if rated by Moody's of AAA,Aa l or Aa2. (e) Certificates of deposit secured by collateral described in (a) or (b)above if issued by commercial banks, savings and loan associations or mutual savings banks with short-term obligation ratings of"A- l" or better by S&P and"P-1"by Moody's. (f) Any deposits fully insured by FDIC,including BIF-and SAIF. (g) Commercial paper rated Prime-1 by Moody's and A-1 or better by S&P. • (h) Bonds or notes of states or municipalities rated in the two highest rating categories by Moody's and S&P. (i) Federal funds or banker's acceptances running not more than one.year issued by a bank having anunsecured, uninsured and unguaranteed'obligation rating of"prime-1" or "A3" or better by Moody's and A-1 or"A"or better by S&P. (j) Repurchase agreements which satisfy the following: (1) From a dealer bank or securities firm who is: a. Primary dealers on the Federal Reserve reporting list and who are rated A or better by S&P and Moody's;or b. Banks rated "A: above by S&P and Moody's. (2) The Securities are: a. Direct U.S. governments or Federal agencies backed by the full faith and credit o the U.S.Government(and FNMA and FHLMC). b. With a term not more than 30 days. c. Collateral must be delivered to the Trustee.or third party acting as Trustee's agent. d. Trustee has a perfected first priority security interest therein. e. The collateral is free and clear of third-party liens and if.a SIPIC broker is the seller was not acquired under repurchase or reverse repurchase agreements. f. Failure to maintain the collateral percentage requires that the Trustee liquidate the collateral. -3- • g. Valuation: 1. Weekly, marked to market at current price pus accrued interest. 2. Collateral value must be at least 104% of the amount Trustee transfers. If such value slips below 104% then additional cash and/or acceptable securities must be transferred. If, however, the securities used as collateral are FNMA or GHLMC,then the value of the collateral must equal 105%. 3. The Trustee receives a legal opinion that the repurchase • Agreement is a legal investment of public monies under the laws of the State. k. Investment with the Arizona State Treasurer in the local government investment pool. 1. Investment Agreements, including GIC's, issued by entities rated A or better by S&P and Moody's and is otherwise acceptable to the Insurer and Moody's. "Escrow Fund" the Escrow Fund established under the Indenture. -47:3 "Excise Taxes" all fines and forfeitures, license and permit fees, transaction privilege (sales taxes), other transaction privilege, excise and business taxes, franchise fees and taxes, bed and rental taxes, bed and rental taxes and income taxes which the town now collects or may collect in the future or which are allocated or apportioned to the town by the state or other governmental unit, except those taxes which by law must be expended for other purposes. xs "Facilities Lease" the Lease entered into by and between the Corporation, as lessee therein,and the Town,as lessor or sub-lessor therein(as the case may be),pertaining to the lease by the Town to the Corporation of the 1992 Project and the land upon which the Development Services Building will be constructed. "Federal Securities" direct obligations the united states of America (including obligations issued or held in book-entry form on the books of the Department of the Treasury and CATS and TIGRS) or obligations on which are unconditionally guaranteed by,the United states of America, or obligations that are backed by the full faith and credit of the United States of America. "First Amendment" the First Amendment to the Lease-Purchase Agreement. "First Supplement" the First Supplement to Trust Indenture. "Indenture" the Trust Indenture, as supplemented by the First Amendment and all later supplements. "Insurance Policy" the municipal bond insurance policy issued by an Insurer guaranteeing payment of any Obligation. "Insurer" for the 1996 Bonds—MBIA. for the Series 1999 Bonds Financial Guaranty Insurance Company. "Leased Property" the 1992 Project, the land upon which the Development Services Building will be constructed,and the Series 1999 Water System Improvements. "Maximum Annual Debt Service Requirement" at any computation, the greatest Annual Debt Service Requirement for the then current or any succeeding fiscal year(whether by maturity, mandatory redemption -4- TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: May 15,2002 TO: HONORABLE MAYOR& COUNCIL FROM: Kathryn Cuvelier, Town Clerk SUBJECT: APPROVAL OF REQUEST FOR SPONSORSHIP OF CONGRESSMAN JIM KOLBE TOWN HALL MEETING SUMMARY: A request has been received by Congressman Kolbe to use the Town Council Chambers for the purpose of holding a public Town Hall meeting for Oro Valley residents on Saturday, June 29, 2002 from 1:30 p.m. to 4:00 p.m. If the Town Council agrees to sponsor this event, the usage fee and the requirement to provide the Town with liability insurance will be waived. SUGGESTED MOTION: I MOVE to approve the sponsorship of a Town Hall meeting hosted by Congressman Kolbe scheduled for aturday, June 29, 2002 from 1:30 p.m. to 4:00 p.m. ATTACHMENTS: 1. Application from Congressman Kolbe CLuv,icAvt: De.. ment H; . I Town Maria!-r Apr-I6-02 11:47am From-TOWN OF ORO VALLEY 5202870428 T-681 P.02/05 F-203 - v. W y 4)1 c�„ . A .: 11411 0.40...motmair -- wilmimmi,.....1111., TOWN Of ORO VALLEY Rbc/Noeo4 APPLI CA TI ON FOR PERMIT TO USE MUNICIPAL FACILITIES Name of Organization: Congressman Jim Kolbe 9 Mailing Address: 1661 N. Swan, Suite 112 Person Responsible: Pat Klein, District Director Telephone: (work) 520 8 81 3588 __ (home) Date of Application: kazi i i ti . z 0 2 Municipal Facility Requested: City Chambers Dates Requested: 612_9192_Time Requested 1: 3 0p.m. to 4: 00 p.m. Type of Event: Congressional`'.Town, Hall Estimated Number of Participants: 75 Number of Hours: 2.5 ' Have you used Town facilities within the last 12 months? No If so, when? Insurance Policy No.: insurance Agent: _ Key issued to: Staffer in Jim Kolbe' s office Telephone: 881 3588 Permit Fee Paid: $ Date . NOTE: Signature below acknowledges that the authorized representative has read and agrees to abide by all rules and regulations outlined in town Council Policy No. 4. Insurance Certification and payment of fees should be attached and submitted at the time of application. Make checks payable to Town of Oro Valley. . ,L J ft,. C 1 fIII, AEr11 25 , 2002 Autho. j' ,,,p. ed Sig ,ature ) ; Date -4 . ' A. . Approved: _ Town Clerk Date F:lformslmunic ipai facilities Z ' d ZSN ' oN TM Wir 31MONOH INVN : ll NE ' qZ' a dd TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: May 15, 2002 TO: HONORABLE MAYOR & COUNCIL FROM: Robert Jacklitch, Project Manager SUBJECT: Project No. OV-20-04-01 Oro Valley Water Utility Water Plant No.4 D-Zone Reservoir and F-Zone Booster Station SUMMARY: Per the direction of Mayor and Council through the 2001-2002 Capital Improvement Budget of the Oro Valley Water Utility and, plans and specifications were provided for the acceptance of public bids for the following project: Project No. OV-20-03-01 Oro Valley Water Utility Water Plant No. 4 D-Zone Reservoir and F-Zone Booster Station Water Plant No. 4 is a new facility which will enhance existing water service to the northeast portion of the own. The project will include the following water infrastructure improvements: • Fabricating a 600,000-gallon steel reservoir • Installing a 2,000 gallon-per-minute F-zone booster station • Equipping a potable water production well The site will include a new control building to support telemetry and a motor control center. It is located in the vicinity of the new Ventana Medical facility. The property was dedicated to the Town as part of the plat for Neighborhood 3 Phase I. This project is identified in the Oro Valley Potable Water System Master Plan January 2000. ATTACHMENTS: Attachment A Bid Opening Tabulation Attachment B Location Map FISCAL IMPACT: The total amount bid by the lowest bidder is $994,530.00 by Gilbert Pump and Equipment Company. The engineers estimate is $1,060,880.00. Funds are available through bonds sold in April 2001. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 II RECOMMENDATIONS: A. We recommend the award of Contract No. OV-20-04-01 to Gilbert Pump and Equipment Company, the lowest bidder in the amount of$994,530.00. B. Direct the Water Utility Director to prepare a Notice of Award to Gilbert Pump and Equipment Company and transmit said Notice along with the Contract Agreement and Bond forms for execution. C. Direct the Water Utility Director to issue the Notice to Proceed in accordance with the requirements of the Contract Agreement upon the receipt of the Contract Agreement. D. Authorize the Water Utility Director to execute Contract Change Orders and/or Supplemental Agreements incidental to the prosecution of Work. E. Direct the Town Clerk to hold the bid bonds from all bidders until such time that a Contract Agreement has been executed. SUGGESTED MOTION: T move to approve the award of Contract No. OV-20-04-01 to Gilbert Pump and Equipment Company, ti. Or I move to deny ,j1 . ,: ,' Project M ger "64....._ D. Ao /--- at:r ► tilityI�irector A :f -4 Town Manager (5S - 0,1, 7 :- (\lb, ivDED ATTACHMENT A O Q1 O O C d E M ch 't, O 4 0 {::,4 N b A riC � En g E-4 Oo W � 1.--4 2 . -t-)) , ,L, al c„ c„ E- (,) E--, , ,. •,..., c„ v) 4ab a) 0) ›. g -tt 0 ›-i <t (-4 c.) a W c WZrg cl w A O W N Z � Ap1- 0 0 °Zi .". C 0 E. d Pal Pi ,.t • ZW g Hz Wz0 E-i d No d Ww 0 Q • o P"' Q„:3En t— gct 0 U N � 00 W i•-, a�1p 0 OO ,. O W .. b vD •>ri cl., 0 c� a) 0 o O N , oO )---4742 N V) P-4 N H r ‘ lb" W 0 b 'P ' ' � ..� QJ � U 0 '8 d 1 gw � �nZ � � o � • 4 H O ••—, U N ,.E ti—). .4 cf) -z E O -.6 - z En En --, cr 014 '.,rg 6 44411 U o. H a U c7 w w Gilbert Pump & Equipment Company Town of Oro Valley Water Utility Water Plant No. 4 D-Zone Reservoir and D-to F Zone Booster Station Project No. OV20-04-01 Estimated- Units of Item No. Item Description Quantity Measure Unit Price Total 1 Rough grading including excavation and fill, complete 6,980 CY $ 1.75 $ 12,215 per plans and specifications 2 Transportation and disposal of site overburden 6,170 CY 1.50 9,255 3 Fine grading and compaction, complete in place per 1 LS 10,000 10,000 plans and specifications 4 Furnish and install 300 GPM vertical turbine can pump, 1 EA 18,000 18,000 complete in place per plans and specifications 5 Furnish and install 500 GPM vertical turbine can pump, 1 EA 19,000 19,000 complete in place per plans and specifications r 6 Furnish and install 1250 GPM vertical turbine can 2 EA 24,000 48,000 pumps, complete in place per plans and specifications Furnish and install pump can for future vertical turbine 7 can pump, complete in place per plans and 1 EA 4,000 4,000 specifications Furnish and install equipment for well including 800 GPM well pump and motor, pump pedestal, sanitary 8 seal, cone strainer, foundation plate, casing vent, Druck 1 LS 34,500 34,500 level sensor, pump column, pump bowls, pump manifold, and appurtenances, complete in place per plans and specifications Furnish and install new 10-inch well manifold and 9 underground piping including fittings, flow meter, valves, 1 LS 20,000 20 000 pipe supports, connections and appurtenances, ' complete in place per plans and specifications Furnish and install 12-inch ductile iron pipe, fittings and 10 all related appurtenances for pump suction side, 40 LF 135 5,400 complete in place per plans and specifications Furnish and install 16-inch ductile iron pipe, fittings and 11 all related appurtenances, including trenching, welding, 765 LF 116 88 740 backfill and compaction, complete in place per plans ' and specifications _ Furnish and install 20-inch ductile iron pipe, fittings and 12 all related appurtenances, complete-in-place including 118 LF 390 46 020 trenching, bedding, backfill and compaction, complete in ' place per plans and specifications II Furnish and install all fabricated steel pipe, fittings and related appurtenances, check valves for pumps 1, 2, 3, 1 LS 30,000 30,000 13 and 4, and flow meter, up to the 10-inch Butterfly Valves, complete in place per plans and specifications 14 Furnish and install 10-inch Butterfly Valves, complete in 5 EA 1,000 5,000 place per plans and specifications Furnish and install 12-inch Butterfly Valve at 15 hydropneumatic tank, complete in place per plans and 1 EA 1,100 1,100 specifications 16 Furnish and install 16-inch Butterfly Valves, complete in 9 EA 1,900 17,100 place per plans and specifications 17 Furnish and install 20-inch Butterfly Valve, complete in 1 EA 2,700 2,700 place per plans and specifications 18 Furnish and install 12-inch Gate Valves, risers and 5 EA 1300 6500 covers, complete in place per plans and specifications Furnish and install ductile iron pipe, fittings, and all 19 related appurtenances for connection from tee to 1 LS 2,500 2,500 hydropneumatic tank, complete in place per plans and specifications Furnish and install all concrete pipe supports and 20 adjustable steel pipe supports, complete in place per 1 LS 10,000 10,000 plans and specifications Furnish and install hydropneumatic tank, including all 21 fittings and appurtenances, complete in place per plans 1 LS 35,000 35,000 and specifications Furnish and install pull box, transformer pad, box pad, bollards, 4- and 5-inch electrical ducts, including 22 trenching, bedding, backfill and compaction, complete in 1 LS 18,000 18,000 9� p � p place per plans and specifications Furnish and install all electrical systems including wire, 23 conduit, motor control center, panelboard, and panel, 1 LS 100,000 100,000 lights and receptacles, complete in place per plans and specifications Furnish and install instrumentation and controls 24 including sensors, transmitters, RTU, antenna, testing 1 LS 36,000 36 000 and startup, complete in place per plans and ' specifications Furnish and install slope stabilizing agent, mulch, 25 seeding (Class II), and fertilizer, complete in place per 0.5 AC 7,000 3,500 plans and specifications Furnish and install landscape including salvaged cactus, 26 new replacement Mesquite, and Palo Verde trees, and 1 LS 10,000 10 000 drip irrigation system with electrical controller, complete ' in place per plans and specifications Furnish and install concrete and grouted rip-rap 27 spillways, type 4 catch basin, 18-inch RCP, and grouted 1 LS 12,000 12 000 rip-rap aprons, including filter fabric, complete in place ' per plans and specifications - i' Furnish and install booster station concrete slab, 28 1 LS 7,500 7,500 complete in place per plans and specifications Furnish and install CMU control building with stucco 29 exterior finish, and air-conditioning unit and door 1 LS 21,000 21,000 openings, complete in place per plans and specifications Furnish and install air conditioning unit for control 1 EA 6,500 6,500 30 building, complete in place per plans and specifications Furnish and install welded steel tank and all 31 appurtenances, complete in place per plans and 1 LS 242,000 242,000 specifications Furnish and install 7-foot CMU screen wall with stucco finish on each side and 7-foot perimeter steel fence with 1 LS 60,000 60,000 32 double leaf 16-foot wide steel gate, complete in place per plans and specifications Furnish construction surveying and layout services, 1 LS 3,000 3,000 33 complete in place per plans and specifications p 34 Force Account 1 LS 50,000 _ 50,000 TOTAL BID SCHEDULE AMOUNT $ 994,530 , LEY 11=.•,-:-.,.,'-e,, ,,, 0 7 „.. 0-•.,4-v,-,----4,--.1*,fti es:,I.;.i 0 ,,,,.., tt..' '''''''',,,,'L'-.)•-''''''- ' C x OUND En,-- M ATTACHENT B C.,„„, t t 4 _ 4. • • • • - RANCHO:. - '1.... --. - • . •- - ,...' - .., - .-:• . . - • . _ --.• L,;:-,----... . .. . . . .,.;.,. . • . . . ... . . . . • .., • - .I.' ...,, •,.; . PROJECT V VISTOSO B . . .; :, - • ., • ShE.: . .: .. r,_ . . 1:::•.: i -;....:-....,.- \, - ,• , . • ••••:. ._ • • . ' ' ' .42,...9'''''''.'''. - - `:. • • - l't.:32-.• ...:. ---... s • ..• :\t r• . , , .-: ' . • )..\-- ):L,',.,:.-CI' • 1 -,+., - - • #111111 .1 ' •:.*... ,.. . . • •%.#-• • . • • . ..Z . i,..i.i..777,...i.l......„,.„).-.) • .;'. ''.0„. . • • ' 1 ' . . . - • - 1 • -. .. 1 .. .. . :ROAD, . .... . . ...--x- - • • • .• . ,:• . . ......„.. 1 . .. . ..-r,. .. ' ' - ... ' ' . . . • - . •_ • , • . .. - 3-1 -• v - -- . • . . ...: • • • ,......_............--1--,.:: ,. --.--,4,:-.-.- -*-,-•,- -•,•-7:- --.. --••••- •--,- ----.,...-..--• :7-i..'----6. 7";"..7 '.".."' . : ..Y.' :. ' . ..61-... -:..N.\- •.;* . . • •••• • \... •- • " • l• .. . . . . • • `k.. • 'fir -1 .! , . • • . .C.4.1 t : .--II:: ,.:-.,...• •"• • •.. .. .. • ,•• ' • •. t . ' . . . . '.., I:. • • • i• r . .. • ,,,, • • PRO . s . . . . .. . M NTS , • • - . . TTOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: May 15, 2002 TO: HONORABLE MAYOR & COUNCIL FROM: Robert Conant, Planner II SUBJECT: OV12-02-05, ENTRANCO ENGINEERING AND MCGANN & ASSOCIATES REPRESENTING THE TOWN OF ORO VALLEY, REQUESTS APPROVAL OF A DEVELOPMENT PLAN FOR THE WEST LAMBERT LANE PARK, LOCATED ON THE NORTH-SIDE OF LAMBERT LANE, APPROXIMATELY 1/4 MILE WEST OF LA CANADA DRIVE, PARCEL 224-240-14A BACKGROUND: The Town of Oro Valley purchased the 40 acre parcel from the State Land Department in November 1996 for park purposes. The West Lambert Lane Park Master Plan was adopted by Town Council in 1997. The Master Plan proposes three development nodes. These nodes are the neighborhood park, environmental education node and the skating facility. Incorporated within these proposed development areas are facilities that will serve the Oro Valley community. The balance of the site, encompassing approximately 80 percent of the total site, will be left undeveloped in a natural state. JUMMARY: Phase I of the park development which is the only phase covered by this development plan, will consist of an entrance road, parking lot for 10 automobiles and approximately two miles of trails. The trails will be five (5') feet wide and consist of compacted decomposed granite some signage will be installed to mark the trails. The parking lot will be developed as a typical lot with landscaping in compliance with the new parking code and proposed landscape code. No utilities (water, sanitary sewer, or electrical) will be brought to the site in this phase of development. No other improvements for the park are scheduled at this time, nor are any budgeted in the adopted five year Capital Improvement Program. The site is hilly and, thus is not suited for active recreation, such as ball fields etc. PUBLIC COMMENT: The surrounding Homeowners Associations were notified of the DRB meeting on the park for April 9, 2002. The general consensus was that the having the park in this location is good for the neighborhoods. RECOMMENDATION: 'the DRB and staff recommend that the Town Council approve the West Lambert Lane Park Development Plan. TOWN OF ORO VALLEY 1OUNCIL COMMUNICATION Page 2 of 2 SUGGESTED MOTIONS: I move to approve OV 12-02-05, West Lambert Lane Park Development Plan. OR I move to approve OV 12-02-05, West Lambert Lane Park Development Plan, subject to the following conditions: OR I move to deny OV 12-02-05, West Lambert Lane Park Development Plan, finding that: Attachments: Development Plan Ail Planning a .• ngA m' strator � / Commu ' I);velop r:nt Director I "A Town Manager 1.11.11 - - -+ 50 0) J9, U, {a 5,N t0 00 V '.P w N O fooZF1 _, jo�o'o-til J D f*1m gi8 �G •Z=vm�.c�mT 6-2 A O Cw C�OmSD DDi pO�m_l-Oi '03 W Ornv " Z np��'"F-gSlm mn =Di Cm m I��Nx/ F1�-� rinnr�ocvcpm-< go --uF4,Gffm zZ P.�oDmmi_cvirr,„ co m mvPm m1 m2 c m _t zz q?, mDmf�0rTtenel r2y,-�8n8.-S oo Zooz). .m z' 7°v o0_m 0Cl-,miny ! 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J t '. / i m ,, I J 1 i 1)I o"= f 1 „,---- //// -----_ \ __ -1(n —1 RECIsrE,,� o r......,4 ° rnN C R`N� N P.g C7 g . p O vA ,,,,i___„, , of ig -0 z (n G l i--i A'Mb,. Z ,z (no --� c> A' D � rn d � � � yf , -zr� FA ' ..g gro z D. g� $' ;E 'Iv.\,,.............,3>147/ 2 om f, �7rn1�1 d�� m • o N D G7 D D '� v g r �. Z X�Y \ m m rn > c,;- r X'1 O \\ ' >R z r w c�' 0 y ►____!_ v Mil ., ,� D _j,r ..g •..... _ V, F e ci (4.1 ___, 7, 't Doo Z -•v n rn zE 4 p r A pi �� �o 1411 I I D i -„,KI i ' i,-- r ` (i, p i N N A$ 1 Pi a eta i 11 I I 43 R I .0 lg Z :21 I i ii i n 3> F 4 41g R , t , , 6 -, i, t.....1-2--' > Z 411 ii• ill szOS k TOWN OF ORO VALLEY COUNCIL COMMUNICATION MUNICATION MEETING DATE: MAY 15,2002 TO: HONORABLE MAYOR & COUNCIL FROM: Ainsley Anne Reeder Parks and Recreation Administrator • Resolution No. (R) 02- - Award of Bid for Project No. OV-12-02-05 WEST SUBJECT. 38 LAMBERT LANE PARK PHASE ONE DEVELOPMENT PROJECT and Authorizing the Town to Enter into a Contract SUMMARY: the construction of a parkinglot and natural trails at West Lambert Lane Park, including, This project involves but not limited to, survey staking, native plant salvage, earthwork and grading, entry drive construction, parkinglot construction, loop trail construction and related improvements. On Wednesday, May 8, 2002, four sealed bids were submitted for Project Number OV-12-02-05 West Lambert Lane Park Phase One Development Project. The bids were as follows: Pima Paving $119,809.00 Brown& White $169,611.00 NAC Construction $135,288.00 M. Anderson Construction $112,350.00 M. Anderson Constructionprovided rovided the lowest bid at $112,350.00 and met all of the submittal requirements as specified by the Bid Plans. STAFF RECOMMENDATION: A. Staff recommends the award of bid to M. Anderson Construction, the lowest responsible bidder for $112,350.00, and, B. Direct staff to prepare a Notice of Award to the lowest responsible bidder and transmit the Notice and the Contract Agreement and Bond for execution; and C. Direct staff to issue the Notice to Proceed in accordance with the requirements of the Contract Agreement upon receipt of the Contract Agreement. SUGGESTED MOTION: he Council may wish to consider one of the following motions: I move to approve the award of bid to M. Anderson Construction, the lowest responsible bidder, for a total project cost of $112,350.00 for Project Number OV-12-02-05 West Lambert Lane Park Phase One J Development Project; and to approve Resolution No. 02-38 authorizing and directing the Town p Manager to enter into contract with M. Anderson Construction. OR I move to reject all bids for Project Number OV-12-02-05 West Lambert Lane Park Development Project. Attachments: 1) Minutes of bid opening, May 8, 2002. 2) Resolution No. 02-38 C---2 -\ Q:,;_,____:,- ,, ____Th .._______,..__,\L.:,.,.. 3 Parks and Re al Administrator a-,ti D- •a ent Heal 47. Town Manager a CI 0 0 9 v 6 0 ‘.,)''' v 0 (i m, f H JG 0 - C ,D ro ° 1 -- p ir) p ..: _. 0; , _ tp V) p'a <. c() 4 ps (- . — 1- r ____ ii.,.. ____ cr, -- II I I I 1 I I I I H cnC.) crfAz z H w `0V)� V)a o z �0 W-y -- -- � w pa L -- g IT110. E. V g O a , , Po H 2 z o W a) Q, ctJ V) <P, Oo w1. w w (: -9- --,- ----i w W Po = E , _ , WH z 0 [;} N 4eC 06 C �4 et w z C U 1 ,- r1 2 -2 ..9a, o '2 --- WA N .. `, 41 PA O W J .i org , ,. ,3 .4 c z ' . 3 `.. L) - - a.) 0 q4 .5 I x 0 _:) a a U RESOLUTION NO. 02-38 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, APPROVING AND AUTHORIZING THE EXECUTION OF A CONTRACT FOR PHASE ONE CONSTRUCTION OF THE WEST LAMBERT LANE PARK WHEREAS, the Town of Oro Valley has received bids for Phase One construction of the West Lambert Lane Park; and, WHEREAS, the Town of Oro Valley desires to enter into a contract with M. Anderson Construction, the lowest responsible bidder; and, WHEREAS, the contract should include, but is not limited to, survey and staking, native plant salvage, earthwork and grading, entry drive construction, parking lot construction, loop trail construction and related improvements; and, WHEREAS, it is necessary for the preservation of the peace, health and safety of the Town of Oro Valley, Arizona, an emergency is declared to exist, and this resolution shall be effective immediately upon its passage and adoption. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: That the Town Manager is authorized to contract with M. Anderson Construction to provide services for Phase One construction of the West Lambert Lane Park. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 15TH day of mAY , 2002. Paul H. Loomis, Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Dan L. Dudley, Town Attorney TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: May 15, 2002 TO: HONORABLE MAYOR & COUNCIL FROM: Brent Sinclair, AICP, Community Development Director Mary Hartz-Musgrave, Managing Librarian er overnmental A eement Among the Town of Oro Valley, City of SUBJECT. Resolution (R)02-39Intergovernmental gr Tucson (Tucson-Pima Public Library), and Pima County Free Library District the for Operation and Maintenance of Oro Valley Public Library BACKGROUND: The Oro Valley Public Library will be an affiliate of the Tucson Pima Public Library (TPPL) system. TPPL is within the Cityof Tucson whose purpose is to administer and operate all member libraries actually a department in the system. TPPL receives its fundingfrom the City of Tucson and the Pima County Free Library District. Typically, the District paysoperating TPPL 50% of the o eratin cost of the library system at the end of each budget year. The District receives its moneyfrom all Pima County property owners through a dedicated property tax. have the advantage of being connected to the overall TPPL system allowing s an affiliate, Oro Valley wouldg seamless service. However, some of these services will have an annual cost. Each atrons to enjoy compatible, of these services and costs are listed in the IGA. Staff has researched the cost of providing these services in- house as a stand-alone library rather than contract them through TPPL. Our research concluded that it is much more cost effective to contract these services through the TPPL system at the present time. affiliate is greater autonomy. Our library will be staffed with Oro Valley The main benefit of being an employees and managed under Oro personneloperating Valley and o erating policies. We would also enjoy the flexibility of setting our own hours of operation as well as conditions for public use. pp On April 3, the Town Council approved a similar IGA which was not approved by Pima County. This IGA including a capor limitation for funding for the fiscal year 2002/2003. In fact, this differs from the previous by incl g IGA deals exclusively with FY 2002/03 and does not address the library prior the opening day. SUMMARY OF THE IGA: The IGA is a three-way agreement between Oro Valley, TPPL and the Free Library District. In summary, here is the obligation of each party: FREE LIBRARY DISTRICT ° of the cost of operation and maintenance of the library each year. Pima County • Pay Oro Valley 50/o p staff is requiring a cap or limitation to this distribution for each fiscal year. Therefore a $600,000 maximum payment is stipulated on the attached IGA. • Payments are to be made to OV in quarterly reimbursements. TOWN OF ORO VALLEY 7UNCIL COMMUNICATION Page 2 of 2 TPPL • Provide integrated library service to the Oro Valley Public Library. (Includes standard services such as interlibrary loan capability, on-line computer networking links, etc.) • Provide collection processing services. is the central rocessin center for ordering, processing and cataloging books and materials) (TPPL processing • Provide computer and telecommunications related services. (Includes librarydatabase management, hardware and software maintenance and Internet service) • Provide circulation services. (TPPL provides centralized service for reserve notices and overdue notices) • Provide courier service between OV Library and other TPPL libraries. TOWN OF ORO VALLEY • Hire and manage a full-time staff to operate the library. • Pay the balance of the operations/maintenance costs plus all of the capital cost of the library. • Reimburse TPPL for the cost of providing the specified services t1GGESTED MOTION: move to APPROVE Resolution No. (R)02-39 approving an Intergovernmental Agreement among the Town of I Oroy, City Valle the of Tucson (Tucson-Pima Public Library) and Pima County Free Library District for the operation and maintenance of the Oro Valley Public Library. /- 4.4✓%'Lei L J J , Managing/ ibrar' Co unity Devel ent Director Town Manager ttachments: 1. Town Manager's Recommended Library Budget 2002/2003 2. Resolution 3. IGA TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT DEPARTMENT LIBRARY SERVICES DIVISION GENERAL FUND FISCAL YEAR 2002-2003 • DIVISION SERVICES: The Library Services Division is responsible for providing information services and programs, and maintaining the Oro Valley Public Library. Currently the building's construction nears completion. We are obtaining furnishing and have started the hiring of staff. As of February 19, the Library's collection contains approximately 54,000 books, paperbacks, videos, and other formats. We will easily reach our goal of 60,000 items by the time the building is ready for operation. The Division will continue to work with Tucson-Pima Public Library (TPPL) in developing and operating the Library. The Division also proposes to • look for ways to expand services to the community by developing service partnerships with other Town departments. The division expects to be open to the public with interim hours in July while we install and check the technology and other library operations. We will train paraprofessional and skilled staff during the interim hours. The library will operate with the initial staffing level of eight full-time positions established in fiscal year 2001/2002. The major objective for fiscal year 2002/2003 will be to identify and to document library usage and user needs. MISSION STATEMENT: The Oro Valley Public Library offers to its growing community a wide range of materials and information services for all ages. We provide Oro Valley and Pima County residents with free access to information and programs as an affiliated member of the Tucson-Pima Public Library. 99 PERFORMANCE GOALS AND MEASURES: Establish the following performance measures • Visitors a week • Items borrowed a month • Inquiries answered a week • Hours of public computer/Internet usage a week • Number of librarysponsored programs and attendances per month • p • N umber of items added, withdrawn, and lost in the collection 2002/03 BUDGET REQUEST JUSTIFICATION: Outside Professional Services: Currently the library's collections are being stored at AAA/Old Pueblo Moving & Warehouse under archival conditions. AAA/Old Pueblo Movers will move the boxed items to the library after shelving arrives and installed. open Once the libraryis for operation and the proposed operational and P maintenance intergovernmental agreement is approved, the Town will pay Tucson-Pima Public Libraryfor the following agreed upon operating services. • Materials (Collections) Development & Processing • Courier Service to make deliveries within the library system • Circulation Services provided by the main circulation department • Computer Printer and Public Copier • Telecommunications (not voice) and Computer Technology Maintenance Collection Materials & Budget: The Town can expect on average of library our size a 6% turnover in the collection due to materials going out of date (magazines and other subscriptions),, damage, and missing (lost or stolen). We ptions need to add a minimum of 16,000 items to the collection in 2002/2003 to statusquo with minimal growth. The requested funds are based upon maintain national averages published bythe Public Library Association's Annual Statistical Report for 2001. Additional Town Costs: The Town will pick up additional costs related to starting (utilities,erationso insurance, custodial services, and so forth) once • the library p occupancy..the library is readyfor The costs are estimates based on other Town p Y.. building with similar uses and other Arizona public libraries similar to Oro Valley Public Library. • Library: The Friends of the Oro Valley Public Friends of the Oro Valley Public ry Library, a volunteer non-profit organization, supports the library as an independent communitybased organization. The Friends celebrated their first anniversary in February2002 and are struggling to make their mark in the Their first fundraiser provided the library with its patio canopy. A gift community. loo the community will enjoy for many decades to come. The Town provided a one- time start-up grant to the Friends last fiscal year for $7,400. This year, they are for operating expenses. The library will work requesting an additional $8,000 p 9 a � line with the library's priorities. with the Friends to provide items that are in rY Capital Outlay: The Library's Meeting eetin Room needs initial Audio-visual The 2001 Oro Valley equipment. Revenue Bond does not include funds for the equipment. • 101 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT LIBRARY SERVICES DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST _ REVIEW APPROVAL t PERSONNEL `$ 184,888 $ 138,664.$ 517,275 $ 526,273 ,$ - OPERATIONS 8 MAINTENANCE 175,170 63,090 479,269. 477,269 - r - CAPITAL OUTLAY - - OTHER FINANCING USES CONTINGENCY/RESERVE - TOTAL EXPENDITURES, $ 360,058 _ $ 201,754_ $ 996,544 $ 1,003,542 $ 102 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT LIBRARY SERVICES DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES AUTHORIZED POSITIONS -- `_� f _ --_� � y 4 �` _ _ 2002-2003 BUDGET YEAR 1999-2000 2000-2001 2001-2002 DEPARTMENT MANAGER COUNCIL DESCRIPTION BUDGET BUDGET BUDGET REQUEST REVIEW APPROVAL i Managing Librarian 1.0 1.0 1.0 1.0 Circulation Manager _ 0.0 1.0 0.0 0.0 0. Information Specialist 0 1.0, 0.0 0.0 _ Senior Librarian 0.0 0.0, 1.0, 1.0 Senior Library Associate 0.0 0.0 1.0 1.0 Librarian 0.0 0.0 2.0 2.0 Library Associate 1 0.0 0.0 2.0 2.0 _ i Customer Services Representative 0.0 0.0 3.5 3.5 Library Page 0.0 0.0 2.5 2.5 Secretary I 0.0 0.0 1.0 1.0 , 'TOTAL PERSONNEL 1.0 3.0 14.0 14.0 0.0 0.0 - - . 103 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT LIBRARY SERVICES DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&WagesS 153,261 S 121,244 S • 416,195 S 423,985 S ' Group Insurance13,557 3,788 38,884 38,936 ~ 31,839 32,435 Social Security/Medicare 11,639 9,231 401(A)Retirement Contributions 5,742 3,851 29,134 29,679 Workers'Compensation 257 227 791 806 432 323. 432 432 Other Employee Benefits - J 1 TOTAL PERSONNEL EXPENDITURES,S 184,888 S 138,664 S 517,275,S 526,273`S 104 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT LIBRARY SERVICES DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL . L , Outside Professional Services $ 124,910 $ 41,637 $ 177,060 S 177,060 Collection Materials&Subscriptions - 170,000 170,000 - Custodial Services3,000. 1,000 17,500 17, 500 Landscaping Services ` 2,500 833 7,000 10,000 Water&Sewerage500_ 167 _ 4,500 4,500 Garbage 8 Trash 165 55 2,000 2,000 Equipment Repair&Maintenance 2,500 833 1,000 1,000 Rental(Storage) 3,500 1,167 1,800 1,800 Public Liability Insurance 2,260 753 2,254 2,254 Public Hazardous Insurance 400 - . - Telecommunications 6,000 2,000 20,000 20,000 500 167 2,000 2,000 Postage ' Advertising 1,500 500 ` 3,000 3,000 1,000 333 3,000 3,000 Printing 8 Binding - Travel&Training 1,000 333 7,000 7,000 Memberships&Subscriptions 1,235 412 1,155 t 1,155 , Office Supplies , 3,800 1,167 5,000 5,000 10,000 3,333 38,000 38,000 Natural Gas&Electricity "- Non-Capitalized Equipment 2,000 667 8,000 8,000 333 4 ,000 ,000 Miscellaneous Other Operating 1,0004 - Friends of the Oro Valley Public Library 7,400 7,400 5,000 - - 1 TOTAL 0 8 M EXPENDITURES $ 175,170-S 63,090-$ 479,269 -S 477,269 $ - 105 RESOLUTION NO. (R) 02-39 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF ORO VALLEY, THE CITY OF TUCSON, AND THE PIMA COUNTY FREE LIBRARY DISTRICT TO DEFINE RESPONSIBILITIES FOR THE OPERATION AND MAINTENANCE OF THE ORO VALLEY PUBLIC LIBRARY. WHEREAS, pursuant to ARS § 11-952, the Town of Oro Valley is authorized to enter into and or renew an Intergovernmental Agreement for joint and cooperative action with the City of Tucson and/or the Pima County to define responsibilities for the operation and maintenance of the Oro Valley Public Library; and WHEREAS, both the Town and the City of Tucson are desirous of entering into this IGA which provides for local public library service to the Town with specialized library programs, reference services, and access to networks; and WHEREAS, Pima County is desirous of entering into this IGA for the continuation of additional library services to County residents; and WHEREAS, it is in the best interest of the Town and its residents to execute this IGA with the City of Tucson and Pima County for a term ending June 30, 2003 with the opportunity to renew for an additional one (1)year; and WHEREAS, the approval of the execution of the IGA, attached hereto as Exhibit "1" and incorporated herein by this reference, will further this goal and is hereby determined to be in furtherance of the public health, safety, and welfare of the residents of the Town of Oro Valley. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that the Intergovernmental Agreement by and between the Town of Oro Valley, Arizona, and City of Tucson and Pima County defines responsibilities for the operation and maintenance of the Oro Valley Public Library for a term ending June 30, 2003. BE IT FURTHER RESOLVED that the Intergovernmental Agreement attached hereto as Exhibit "1" and incorporated herein by this reference, is hereby approved. BE IT FURTHER RESOLVED that the Mayor and any other administrative officials of the Town of Oro Valley are hereby authorized to take such steps as are necessary to execute and implement the terms of the Intergovernmental Agreement. OWL IGA Office of the Oro Valley Town Attorney/sib 4.24.2002 PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 15th day of May, 2002. TOWN OF ORO VALLEY ATTEST: Paul H. Loomis, Mayor Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Dan L. Dudley, Town Attorney OVPL IGA Office of the Oro Valley Town Attorney/sib 4.24.2002 EXHIBIT "1" INTERGOVERNMENTAL AGREEMENT OVPL IGA Office of the Oro Valley Town Attorney/sib 4.24.2002 INTERGOVERNMENTAL AGREEMENT AMONG THE TOWN OF ORO VALLEY, CITY OF TUCSON (TUCSON-PIMA PUBLIC LIBRARY), AND PIMA COUNTY FREE LIBRARY DISTRICT FOR THE OPERATION AND MAINTENANCE OF THE ORO VALLEY PUBLIC LIBRARY This Intergovernmental Agreement is entered into this day of , 2002, by and among, the Town of Oro Valley, a municipal corporation, hereinafter called "Town," and the City of Tucson, a municipal corporation, hereinafter called "City" (TPPL), the Pima County Free Library District, a political subdivision of the State of Arizona, hereinafter called "District." WHEREAS, participation by the "Town" and the "City" (TPPL) in this project will provide expanded benefits to the "Town" and its residents such as: local public library service with 50% of the operating costs paid by the "District," specialized library programs, reference services, access to countywide, state, and national interlibrary loan networks, professional consultation services, continuing education workshops for staff, coordination of countywide library development, the opportunity to participate in a countywide online system, subject to conditions specified in this document, and other services which are not currently available within the Oro Valley town limits; and WHEREAS, the "District," through its Intergovernmental Agreement with the City of Tucson, will benefit from this by being able to provide additional library services to County residents through a new library which will be provided by the "Town" and the "District." WHEREAS, an Intergovernmental Agreement with Pima County and the Town of Oro Valley for Library Bond Proceeds for Construction of the Oro Valley Public Library was adopted by the Board of Supervisors on August 16, 1999, and adopted by the Mayor and Council of Oro Valley on September 1 , 1999; and WHEREAS, the "City" (TPPL) maintains a free public library system in Tucson, and operates and maintains the free library system for the "District." IT IS THEREFORE MUTUALLY AGREED that the "City" (TPPL) shall assist the Town of Oro Valley with the administration and operation of the Oro Valley Public Library for the period beginning on July 1 , 2002 and ending on June 30, 2003. 1 PURPOSE AND DEFINITIONS 1 .1 Purpose. 1 .1 .1 The purpose of this Agreement is to specify the duties and responsibilities of the "City" (TPPL), "District," and "Town" as they relate to the administration and operation of the Town of Oro Valley Public Library (OVPL) project. 1 .2 Definitions. 1 .2.1 "TPPL" means Tucson-Pima Public Library. 1 .2.2 "Opening of the OVPL and Opening Day." As used in this Intergovernmental Agreement, "Opening of the OVPL" and "Opening Day" shall mean the date the OVPL is first opened to the public for providing library services. 1 .2.3 "OVPL" means 100% of the 15,000 square foot building (expandable to 25,000 sq. ft.) to be built. 1 .2.4 "Capital Improvements" means the permanent improvements to the library and any fixtures attached there. 1 .2.5 "OVPL materials collection" means the books, magazines, media, electronic resources, and other materials, which are used by the library users. 1 .2.6 "Contents of the Library"El means the furniture, shelving, equipment, and library materials collection, computers and like items. 1 .2.7 "Telecommunications" means the method of electronic transfer of information between the "Town's" library and the "City" (TPPL's) computer system. 1 .2.8 "Computer technology" means the hardware and software used to store and deliver information electronically between the "Town's" library and the TPPL's computer system. This includes the delivery of Internet related resources and databases to staff and public using the "Town's" library. 1 .2.9 "Operating costs" means all aspects of the operating budget which includes but may not be limited to personnel, collections (books, subscriptions to newspaper and magazines, multi-media formats, online subscriptions, and so forth), outside professional services, travel and training, memberships, telecommunications, and non-capitalized expenditures. This excludes all capital expenditures. 2 RESERVED 3 OPERATION OF LIBRARY 3.1 The "Town" shall operate the OVPL on and after the opening of OVPL. The OVPL staff shall be administered according to "Town" personnel policies, procedures, and ordinances, including the "Town's" Computer Usage, E-mail and Internet Policy, attached hereto as Exhibit C, and its supplements. The "City" (TPPL) library operating standards, policies, and procedures, attached hereto as Exhibit D, will be complied with to the extent possible to insure operational uniformity throughout the system. The OVPL staff will comply with Innovative Interfaces, Inc.T` proprietary items and requirements in regards to the operation of TPPL's library database maintenance. The "Town" reserves the right to invoke its own Standards of Operating Procedures, attached hereto as Exhibit E, and amend those procedures as necessary. 3.2 Hours of Operation. The "Town" shall establish the OVPL's hours of operation with advice and consideration given by the "City" (TPPL). 3.3 Cost and reimbursement. After the opening of the OVPL, the "City" (TPPL) shall be responsible for tracking costs charged to the "Town." All costs and reimbursements will be billed after the end of each quarter during the fiscal year beginning July 1 and ending June 30. The costs will be due and payable within thirty (30) days of the date of the billing. The cost for books, magazines, and other media will be the actual cost paid by the "City" (TPPL). The "City" (TPPL), the "District," and the "Town" will annually review and update the operating costs identified in this agreement to coincide with the renewal of future Intergovernmental Agreements. 4 GENERAL OBLIGATIONS OF "CITY" (TPPL) The "City" (TPPL) shall continue being the purchasing agent and "City's" (TPPL) standards, policies, and procedures, attached hereto as Exhibit A will be followed. 4.1 Coordinate the selection, acquisition, and preparation of the ongoing materials collection for the OVPL, with OVPL staff, with costs charged back to the "Town" at $3.09 per item, plus the actual cost of the library material, calculations more specifically described in attached Exhibit B. 4.2 Provide courier service between the OVPL and other TPPL libraries for $7,000 per year, calculations more specifically described in attached Exhibit B so that TPPL books and other resources may be borrowed and returned by all Pima County residents. 4.3 Provide Circulation Services with costs charged back to the "Town" at $.22 per library material item, calculations more specifically described in attached Exhibit B. These services include: sending out hold, overdue and fine notices to customers, servicing collection agency accounts, and supplying library card applications and cards to be used by OVPL when issuing library cards. 4.4 Provide public copier and computer printer service, under an agreement with an outside vendor, contracted with the "City" (TPPL). Costs for copier and computer printer service will be charged back to the "Town" based on the terms of the vendor's contract at $350.00 a month, calculations more specifically described in attached Exhibit B. 4.5 Provide telecommunications (not voice) and computer technology will be provided by the "City" (TPPL), with costs charged back to the "Town" at $.44 per item in the "Town's" library materials collection, calculations more specifically described in attached Exhibit B. The "Town" will pay its share of any additional telecommunications and computer technology leased by the "City" (TPPL) as determined by the "City" or contracted vendor. Telecommunications includes services to connect the "Town's" library to the "City's" (TPPL) network, and could be a T-1 line, DSL services, wireless, cable, or other leased service. Computer technology includes any software or licenses required providing Internet, network, circulation, firewall, security and application software for staff and public using the OVPL. 4.6 Own the on-line computer system, library central site hardware and software, web links, the library catalog, and the library circulation database in relation to Section 6.9. 4.7 Provide OVPL with online library service modules for circulation, the library catalog, database maintenance, management information, serials, and acquisition of materials. 4.8 Provide standard computer training, database preparation, and ongoing installation assistance. 4.9 Connect OVPL Staff to the "City" (TPPL) Wide Area Network for purposes of e-mail, communication with "City" (TPPL) staff, and office application software. Work with "Town" technology staff to connect OVPL Staff to the "Town" Wide Area Network. Actual licensing costs will be charged back to the "Town" and to the "District." 5 ADMINISTRATIVE COORDINATION 5.1 The "City"(TPPL's) Technology Administrator (Library Administrator) will coordinate all aspects of the library system technology management with the "Town's" technology staff. The "City's" Library Administrator will communicate with the contract vendor on behalf of the OVPL. The "City's" Library Administrator will also be responsible for periodic back up of the library system, coordinating and loading software releases, for ongoing training and consultation with the "Town's" Managing Librarian, and for maintaining system security. 5.2 The "City" (TPPL) administration will address policy issues or issues with a district-wide significance, in consultation with the "Town." In case of a dispute, the Library Director and the Town Manager, or their authorized representatives, will meet within fifteen (15) days to resolve the matter. 6 GENERAL OBLIGATIONS OF THE "TOWN" The "Town" shall: 6.1 Provide free library services to all residents of Pima County, on the same terms and conditions as are applicable to "Town" residents. 6.2 Consider and cooperate with any reasonable conditions or restrictions, which the "City" (TPPL) imposes with respect to loans of books, materials or equipment to the extent possible to insure operational uniformity throughout the system. 6.3 Make reasonable efforts to collect reimbursement from patrons who lose or damage library books, materials or equipment, following "City" (TPPL) circulation policies and procedure. 6.4 Comply with "City's" (TPPL) Policies and Procedures and standards, attached hereto as Exhibit D, governing circulation, reference, Interlibrary Loan, and system-wide programs to the extent possible to insure operational uniformity throughout the system. 6.5 Respond to intra-library and interlibrary loan requests from "City" (TPPL) and other libraries. 6.6 Purchase, install and maintain additional furnishings required by the library for future fiscal years. 6.7 Own its own web links, all on-site telecommunication, and computer hardware and software in relation to Section 4.5. 6.8 Make any modifications at the OVPL, which are needed to accommodate equipment, including providing adequate electrical wiring, and assist the "City" (TPPL) in connecting the local equipment to the system. 6.9 Use "City's" (TPPL) on-line computer system to provide library system functions at the OVPL. Telecommunications must be compatible with "City's" (TPPL) computer system. 6.10 Agree to use "City's" (TPPL) Internet gateway for public Internet access and to comply with "City's" (TPPL) Internet Use Guidelines, attached hereto as Exhibit F, at the library. 6.1 1 Agree to reimburse the "City" (TPPL) for the ongoing material collection development services per Section 4.1 . 6.12 Agree to reimburse the "City" (TPPL) for courier services per Section 4.2. 6.13 Agree to reimburse the "City" (TPPL) for Circulation Services per Section 4.3. 6.14 Agree to reimburse the "City" (TPPL) for telecommunications (not voice) and computer technology per Section 4.5. 6.15 Appoint an Oro Valley resident as a liaison to the Tucson-Pima Public Library Board. 6.16 Attend regularly and take part, through its OVPL Staff, in appropriate "City" (TPPL) system-wide committee meetings, training opportunities, and participate in system-wide projects as established by library administration in addition to meetings, training sessions and projects established by the "Town." 7 GENERAL OBLIGATIONS OF THE "DISTRICT" The "District" shall: 7.1 Provide free library services to all residents of Pima County, on the same terms and conditions as are applicable to "Town" and "City" residents. 7.2 Agrees to reimburse the "Town" for 50% of the operating costs of the library after Opening Day on a quarterly basis. Total payment to the "Town" shall not exceed $600,000 for the 2002/2003 Fiscal Year. Payment is due and payable within thirty-days (30) of the date of billing. 8 LIBRARY PERSONNEL 8.1 OVPL staff shall be employees of the Town of Oro Valley. Such employees shall be placed in town positions and salary ranges as identified by the "Town." The OVPL Managing Librarian will report to the Director of Community Development for Oro Valley. 8.2 The "Town" will select, hire, evaluate, and discipline OVPL staff. "City" (TPPL) will assist in providing library training. The "Town" will provide personnel and standard town training. 8.3 OVPL Staff will be ineligible for non-competitive promotions offered within "City" (TPPL) through the City of Tucson's Civil Service system, and may not transfer to other "City" (TPPL) libraries. "City" (TPPL) staff may not transfer to the OVPL. 9 ACCESS TO DATA 9.1 The "Town" agrees that full and free access shall be allowed to the information stored in the online system relating to the bibliographical descriptions of library materials at the OVPL relating to the holdings, availability, and circulation status of such library materials. 9.2 In compliance with state law, the "Town" agrees to maintain the confidentiality of the information stored in the system relating to patrons (see ARS §41-1354). 10 NOTICES Notices required pursuant to this Intergovernmental Agreement shall be given by first class mail, postage prepaid, to the following: For the Tucson-Pima Public Library ("City" (TPPL)): Director of Tucson-Pima Public Library Tucson-Pima Public Library 101 North Stone Ave Tucson, AZ 85701 For the Pima County Free Library District ("District"): Pima County Director of Community Resources 32 North Stone, 16th Floor Tucson, AZ 85701 For the Town of Oro Valley ("Town"): Town Manager Town of Oro Valley 11000 North La Canada Drive Oro Valley, AZ 85737 CC: Town Attorney 11 RECIPROCAL INDEMNIFICATION Each party shall indemnify, defend and hold harmless every other party, their governing bodies and their officers and employees from and against any and all suits, claims or damages of any kind, including defense costs and expenses, arising out of this agreement which are alleged to arise out of or are attributed to any act or omission of that party, its governing body, officers, employees, and agents. 12 GENERAL TERMS & CONDITIONS 12.1 Conformance. The parties to this Agreement shall comply with all federal, state, and local laws, rules, standards, and Executive Orders, without limitation to those designated within this Agreement. The laws and regulations of the State of Arizona shall govern the rights of the parties, the performance of this Agreement and any disputes hereunder. Any action relating to this Agreement shall be brought before an Arizona court. 12.2 Non-discrimination. The parties shall not discriminate against any employee, client, or any other individual in any way because of race, age, creed, color, religion, sex, handicap, or national origin in the course of carrying the parties❑ duties pursuant to this Agreement. The parties mutually agree to comply with the provisions of the Arizona Executive Order 75-5, as amended by Executive Order 99-4. 12.3 Americans with Disabilities Act. The parties shall comply with all applicable provisions of the Americans with Disabilities Act (Public Law 101-336, 42 U.S.C. 12101-12213) and all applicable federal regulations under the Act, including 28 CFR Parts 35 and 36. 12.4 Effective Date. This Agreement shall be effective upon execution by all parties and filing of the original hereof with the Office of the Pima County Recorder. This Agreement shall become effective beginning on the date of execution by all parties to this Agreement and ending June 30, 2003. At the request of either party, the Agreement may be extended to a period of sixty (60) days to permit the opportunity to renew the Agreement for an additional one (1 ) year period. 12.5 Termination. This Agreement may be terminated upon mutual agreement of the parties with sixty (60) days written notice. Upon termination or expiration of this Agreement, or any extension thereof, the owner of each facility shall remain vested with title to that facility, and all equipment, supplies, and library materials inventoried to that facility. 12.6 Cancellation. Pursuant to ARS § 38-511 , the parties may cancel this Agreement within three (3) years after its execution, without penalty or further obligation by the parties if any person significantly involved in initiating, negotiating, securing, drafting, or creating the Agreement on behalf of the parties is, at any time while the Agreement is in effect, an employee of any other party to the Agreement in any capacity or a consultant to any other party of the Agreement with respect to the subject matter of the Agreement. 12.7 Severability. If any provision of this Agreement or the application thereof to any party or circumstance shall be held by a court to be unenforceable to any extent, the remainder of this Agreement and the application thereof shall not be affected and shall be enforceable to the fullest extent permitted by law. 12.8 Arbitration. Any dispute arising under this Agreement, which is not settled among the parties, may upon mutual agreement be decided by an Arbitration Board composed of a representative of each party mutually acceptable to each party. 12.9 Amendment. This Agreement contains the entire agreement between the parties and it may not be modified, amended, altered, or extended except through a written amendment signed by the parties. IN WITNESS WHEREOF, we have hereunto set our hands the day and year first written above. PIMA COUNTY FREE LIBRARY DISTRICT: Chair, Board of Library District CITY OF TUCSON: TOWN OF ORO VALLEY: Mayor Mayor ATTEST: ATTEST: City of Tucson Clerk Town of Oro Valley Clerk Pursuant to ARS § 11-952(D), the attorneys for the parties have this day of , 2002 determined that the foregoing Agreement is in proper form and is within the powers and authority granted under the laws of the State of Arizona. Assistant City Attorney Town Attorney TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: May 15, 2002 TO: HONORABLE MAYOR & COUNCIL FROM: Paul K. Nzomo,P.E Engineering Division Manager SUBJECT: Resolution (R) 02 - 40 Amendment to the FY 01/02 CIP Budget for the Naranja Detached Shared Use Path(La Cholla to Copper Creek Drive) SUMMARY: The Town of Oro Valley Public Works Department is currently engaged in the design of a 8'- 10' wide shared use path for Naranja Drive. This project will entail the construction of a detached shared use path along Naranja Drive from La Cholla to Copper Creek Drive. The path will connect to the path west of the La Cholla/Naranj a intersection. The purpose of the path is to provide a safe route for pedestrians and cyclists to and from the Oro Valley Library and the Ironwood Ridge High School. The portion of the path between La Cholla and La Canada Drive will be on the north side with several short paths on the south side which will link to the path on the north side by crosswalks on Naranja Drive. The portion of the path between Copper Creek Drive and the library entrance will be located on the south side. After the intersection of Naranja / La Canada, the path will begin on the southeast corner of the intersection and run south for about 200' and then east to connect with the library parking lot. After the Speed Survey, a site tour was conducted by Public Works and Oro Valley Police Staff. Due to the fact that the study revealed that 85 percent of motorists traveled at a speed of 46 mph and the posted speed is 45 mph, speed reduction will not help. It is recommended that lime green reflective warning signs with advanced reflective rubble strips be placed at both west and east bound intersections. Two to three months after the installation of the above devices another speed survey will be performed. Oro Valley Police will inform the community through the HOA's newsletter and the Copper Creek and Ironwood Schools to encourage the students to use the path safely. ATTACHMENTS: 1. Resolution 2. Shared Use Path. 3. Speed Limit Survey FISCAL IMPACT: The funding for the project will come from 01/02 Town budget under Town Wide Impact Fees . RECOMMENDATION: Public Works staff recommends the amendment of the FY 01/02 CIP budget to reflect the addition of the Naranja Detached Shared Use Path(La Cholla to Copper Creek Drive). TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 SUGGESTED MOTION: The Council may wish to consider one of the following motions: I move to approve Resolution(R) 02-40 OR I move to deny Resolution(R) 02— 40 Paul Nzomo, P.E., Div. Manager la . Jansen, own Engineer /1. Ar - Chuck Sweet, Town Manager RESOLUTION NO. (R)02- 40 A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, AMENDING THE FY 01/02 CIP BUDGET TO INCLUDE THE NARANJA SHARED USE PATH (LA CHOLLA TO COPPER CREEK DRIVE). WHEREAS, the construction of roadway improvements within the Town's right of way is necessary to the public health, safety, and welfare in order to provide for the safe and effective movement of vehicular, pedestrian traffic; and, WHEREAS,the Town Council deems it necessary, in the interest of providing for the health, safety, and welfare of the citizens of Oro Valley, to amend the FY 01/02 CIP budget to reflect the addition of the Naranja Shared Use Path (La Cholla to Copper Creek Drive); and, THEREFORE, BE IT RESOLVED, BY THE MAYOR AND THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY,ARIZONA: That the Mayor is authorized to amend the FY 01/02 CIP budget to reflect the addition of the Naranja Shared Use Path (La Cholla to Copper Creek Drive). PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley,Arizona this 15 day of NAY , 2002. TOWN OF ORO VALLEY,ARIZONA Paul H. Loomis, Mayor Date ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Date Dan L. 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LA CHOLLA BOULEVARD WA ti� / , 1it j$$i giV's 0 g iy 8- § 1 1 9 'it V it v t C Z O Z 1 B Z LA CANADA DRIVE io P mN ” ;die m— Z; h0 'o 4I 0 r•--1 z I to 06 ��o __, !f• g og A; 4 t "( f'r <Z?" 2 it ' t' 7o �j ` J SMART SURVEY SUMMARY <Naranja west of La Canada> <clear> 'OSTED SPEED LIMIT: <45> SURVEY STARTED: <2002/04/25 00:00> FILENAME: 02042500.DAT MIN SPEED ALLOWED <10> MAX SPEED ALLOWED <75> TIME 00:00 00:15 00:30 00:45 01:00 01:15 01:30 01:45 02:00 02:15 02:30 02:45 03:00 03:15 03:30 03:45 04:00 04:15 VEH. 5 0 1 2 3 2 1 0 1 2 2 0 5 0 0 7 5 0 AVG. 43.6 0.0 47.0 45.0 45.7 48.0 41.0 0.0 45.0 45.0 45.0 0.0 42.8 0.0 0.0 45.6 37.6 0.0 TIME 04:30 04:45 05:00 05:15 05:30 05:45 06:00 06:15 06:30 06:45 07:00 07:15 07:30 07:45 08:00 08:15 08:30 08:45 VEH. 7 10 9 11 23 23 25 45 50 57 59 79 80 95 84 84 73 70 AVG. 43.0 43.7 41.7 40.5 41.6 39.8 39.1 40.4 38.6 41.1 40.0 39.9 39.3 39.8 39.4 39.7 41.0 39.3 TIME 09:00 09:15 09:30 09:45 10:00 10:15 10:30 10:45 11:00 11:15 11:30 11:45 12:00 12:15 12:30 12:45 13:00 13:15 VEH. 74 66 56 61 48 61 49 64 61 53 57 57 55 53 55 63 51 50 AVG. 39.9 40.4 39.0 38.7 40.4 41.3 39.5 39.7 40.5 40.6 41.1 40.6 40.5 40.7 40.8 40.6 40.1 41.1 TIME 13:30 13:45 14:00 14:15 14:30 14:45 15:00 15:15 15:30 15:45 16:00 16:15 16:30 16:45 17:00 17:15 17:30 17:45 VEH. 61 60 63 60 73 71 60 82 77 76 68 81 70 75 73 74 74 68 AVG. 41.4 39.6 40.4 40.3 41.6 40.2 41.4 40.6 40.2 40.4 42.3 41.5 42.4 42.7 41.5 42.6 42.1 42.4 TIME 18:00 18:15 18:30 18:45 19:00 19:15 19:30 19:45 20:00 20:15 20:30 20:45 21:00 21:15 21:30 21:45 22:00 22:15 VEH. 60 75 66 63 59 50 57 50 47 44 39 37 44 42 29 30 14 16 AVG. 42.4 42.8 40.6 41.1 40.8 39.3 39.4 41.2 42.3 41.3 42.1 41.8 41.1 40.9 40.5 42.2 40.8 43.9 22:30 22:45 23:00 23:15 23:30 23:45 16 21 13 6 8 2 Ave. 42.8 39.6 42.0 41.0 40.9 29.5 TOTAL VEHICLES = 4108 MINIMUM SPEED = 14 MAXIMUM SPEED = 59 AVERAGE SPEED = 40.78 50th PERCENTILE = 41 _ 85th PERCENTILE = 46 TEN MILE PACE =37 to 46 END OF REPORT • SMART SURVEY SUMMARY <Naranja west of La Canada> <clear> 'OSTED SPEED LIMIT: <45> SURVEY STARTED: <2002/04/26 00:00> FILENAME: 02042600.DAT MIN SPEED ALLOWED <10> MAX SPEED ALLOWED <75> TIME 00:00 00:15 00:30 00:45 01:00 01:15 01:30 01:45 02:00 02:15 02:30 02:45 03:00 03:15 03:30 03:45 04:00 04:15 VEH. 5 2 5 3 2 1 1 1 1 2 1 0 1 1 4 7 0 3 AVG. 43.6 47.0 44.4 42.7 42.0 41.0 42.0 34.0 42.0 36.0 50.0 0.0 39.0 46.0 47.8 39.6 0.0 34.7 TIME 04:30 04:45 05:00 05:15 05:30 05:45 06:00 06:15 06:30 06:45 07:00 07:15 07:30 07:45 08:00 08:15 08:30 08:45 VEH. 3 6 10 10 18 24 28 37 46 60 71 74 85 82 77 83 80 79 AVG. 45.7 43.0 43.1 40.9 41.7 40.5 42.3 41.5 41.9 42.0 41.1 40.9 39.6 41.1 39.3 39.7 39.3 39.1 TIME 09:00 09:15 09:30 09:45 10:00 10:15 10:30 10:45 11:00 11:15 11:30 11:45 12:00 12:15 12:30 12:45 13:00 13:15 VEH. 81 72 59 61 53 56 61 69 65 67 60 75 58 47 68 54 55 82 AVG. 39.6 40.6 40.1 39.4 39.7 39.0 39.4 38.0 40.4 40.3 40.5 40.7 41.3 40.2 41.0 39.9 41.5 40.3 TIME 13:30 13:45 14:00 14:15 14:30 14:45 15:00 15:15 15:30 15:45 16:00 16:15 16:30 16:45 17:00 17:15 17:30 17:45 VEH. 66 72 64 74 74 73 76 76 77 72 72 75 79 73 92 79 89 79 AVG. 41.1 40.8 40.9 42.1 41.7 38.2 42.5 41.3 41.5 39.8 41.0 42.2 42.0 42.1 42.6 42.4 41.6 41.1 TIME 18:00 18:15 18:30 18:45 19:00 19:15 19:30 19:45 20:00 20:15 20:30 20:45 21:00 21:15 21:30 21:45 22:00 22:15 VEH. 64 72 75 73 73 53 60 57 66 59 57 57 69 74 52 46 36 25 AVG. 41.9 41.3 42.1 41.7 42.1 41.5 40.9 40.5 39.8 41.9 41.4 40.8 41.1 40.0 40.6 41.4 39.4 41.9 22:30 22:45 23:00 23:15 23:30 23:45 23 30 23 21 25 19 AVG. 41.7 44.2 42.3 42.7 40.6 45.4 TOTAL VEHICLES = 4627 MINIMUM SPEED = 13 MAXIMUM SPEED = 60 AVERAGE SPEED = 40.91 50th PERCENTILE = 41 85th PERCENTILE = 46 3 TEN MILE PACE = 7 to 46 END OF REPORT • SMART SURVEY SUMMARY <Naranja west of La Canada> <clear> 'OSTED SPEED LIMIT: <45> SURVEY STARTED: <2002/04/27 00:00> FILENAME: 02042700.DAT MIN SPEED ALLOWED <10> MAX SPEED ALLOWED <75> TIME 00:00 00:15 00:30 00:45 01:00 01:15 01:30 01:45 02:00 02:15 02:30 02:45 03:00 03:15 03:30 03:45 04:00 04:15 VEH. 9 7 9 14 9 8 5 3 3 4 3 2 0 3 2 3 3 0 AVG. 43.0 42.1 43.8 44.6 41.8 41.4 44.6 45.0 42.0 40.0 40.7 46.0 0.0 38.7 32.5 48.3 37.3 0.0 TIME 04:30 04:45 05:00 05:15 05:30 05:45 06:00 06:15 06:30 06:45 07:00 07:15 07:30 07:45 08:00 08:15 08:30 08:45 VEH. 4 7 4 5 9 17 16 21 22 36 49 45 41 58 52 60 57 64 AVG. 36.3 46.4 41.0 34.8 43.3 42.2 37.7 40.6 39.1 41.1 40.9 39.4 39.4 40.7 36.8 40.5 39.3 39.3 TIME 09:00 09:15 09:30 09:45 10:00 10:15 10:30 10:45 11:00 11:15 11:30 11:45 12:00 12:15 12:30 12:45 13:00 13:15 VEH. 69 63 62 62 66 68 66 63 76 59 68 74 59 68 78 56 70 57 AVG. 39.4 38.4 39.9 41.0 40.3 39.2 39.0 41.0 38.9 37.8 40.4 40.4 41.1 41.8 40.1 42.4 41.5 42.2 TIME 13:30 13:45 14:00 14:15 14:30 14:45 15:00 15:15 15:30 15:45 16:00 16:15 16:30 16:45 17:00 17:15 17:30 17:45 VEH. 64 67 64 55 49 63 67 62 55 58 61 65 67 62 57 66 59 60 AVG. 40.9 40.2 39.6 41.6 41.9 41.4 41.6 41.1 40.9 40.6 42.0 41.2 42.5 41.6 40.9 42.7 40.5 40.8 TIME 18:00 18:15 18:30 18:45 19:00 19:15 19:30 19:45 20:00 20:15 20:30 20:45 21:00 21:15 21:30 21:45 22:00 22:15 VEH. 62 56 54 53 42 53 51 42 44 45 39 41 35 33 39 28 38 33 AVG. 40.1 41.7 42.0 40.3 39.4 40.1 41.3 41.5 39.9 39.6 40.2 40.1 41.1 39.9 40.4 40.3 41.0 40.2 "E 22:30 22:45 23:00 23:15 23:30 23:45 27 27 18 26 21 22 Av% . 39.9 42.2 43.5 43.8 42.1 44.7 TOTAL VEHICLES = 3868 MINIMUM SPEED = 14 MAXIMUM SPEED = 64 AVERAGE SPEED = 40.66 50th PERCENTILE = 41 85th PERCENTILE = 46 . TEN MILE PACE= 37 to 46 END OF REPORT Mk A SMART SURVEY SUMMARY <Naranja west of La Canada> <clear> 'OSTED SPEED LIMIT: <45> SURVEY STARTED: <2002/04/28 00:00> FILENAME: 02042800.DAT MIN SPEED ALLOWED <10> MAX SPEED ALLOWED<75> TIME 00:00 00:15 00:30 00:45 01:00 01:15 01:30 01:45 02:00 02:15 02:30 02:45 03:00 03:15 03:30 03:45 04:00 04:15 VEH. 19 13 5 5 4 7 8 4 8 3 5 6 2 2 0 1 3 3 AVG. 46.1 43.2 44.8 44.6 38.8 40.9 41.4 39.3 44.4 44.3 44.4 42.5 45.0 29.5 0.0 57.0 46.3 38.7 TIME 04:30 04:45 05:00 05:15 05:30 05:45 06:00 06:15 06:30 06:45 07:00 07:15 07:30 07:45 08:00 08:15 08:30 08:45 VEH. 5 2 2 5 7 6 13 20 19 24 28 34 33 43 41 40 62 58 AVG. 47.0 31.0 44.5 35.4 39.9 42.5 38.5 38.7 41.3 41.7 43.0 40.4 41.5 40.7 40.1 40.8 41.1 42.3 TIME 09:00 09:15 09:30 09:45 10:00 10:15 10:30 10:45 11:00 11:15 11:30 11:45 12:00 12:15 12:30 12:45 13:00 13:15 VEH. 58 56 63 57 56 63 66 56 43 63 48 56 74 70 50 69 60 62 AVG. 41.6 41.5 41.3 41.0 39.8 39.0 40.1 38.7 40.6 41.4 41.9 40.8 39.7 40.1 41.8 39.9 41.5 40.2 TIME 13:30 13:45 14:00 14:15 14:30 14:45 15:00 15:15 15:30 15:45 16:00 16:15 16:30 16:45 17:00 17:15 17:30 17:45 VEH. 56 64 64 61 50 53 60 50 60 61 61 52 71 59 52 65 59 51 AVG. 39.7 42.2 41.4 40.1 42.0 42.3 40.3 40.8 41.8 41.0 41.8 43.0 40.2 39.9 42.7 42.2 40.7 40.9 TIME 18:00 18:15 18:30 18:45 19:00 19:15 19:30 19:45 20:00 20:15 20:30 20:45 21:00 21:15 21:30 21:45 22:00 22:15 VEH. 55 51 48 47 43 50 53 48 25 37 35 32 30 17 21 16 15 14 AVG. 40.6 39.6 42.6 41.8 39.4 41.1 40.2 42.2 42.4 41.3 41.7 41.6 41.2 42.4 42.5 40.3 42.5 42.6 "T-E 22:30 22:45 23:00 23:15 23:30 23:45 12 14 7 2 9 4 4-i,. 41.3 41.9 41.7 43.5 40.7 45.5 TOTAL VEHICLES = 3344 MINIMUM SPEED = 12 MAXIMUM SPEED = 59 AVERAGE SPEED = 41.07 50th PERCENTILE = 42 85th PERCENTILE = 46 TEN MILE PACE = 38 to 47 END OF REPORT r SMART SURVEY SUMMARY <Naranja west of La Canada> <clear> ''OSTED SPEED LIMIT: <45> SURVEY STARTED: <2002/04/29 00:00> FILENAME: 02042900.DAT MIN SPEED ALLOWED <10> MAX SPEED ALLOWED <75> TIME 00:00 00:15 00:30 00:45 01:00 01:15 01:30 01:45 02:00 02:15 02:30 02:45 03:00 03:15 03:30 03:45 04:00 04:15 VEH. 9 1 4 1 1 0 3 1 2 1 0 0 0 2 2 3 2 1 AVG. 44.1 40.0 46.3 45.0 44.0 0.0 41.0 42.0 47.5 29.0 0.0 0.0 0.0 42.0 32.0 39.0 36.5 38.0 TIME 04:30 04:45 05:00 05:15 05:30 05:45 06:00 06:15 06:30 06:45 07:00 07:15 07:30 07:45 08:00 08:15 08:30 08:45 VEH. 3 6 10 18 19 25 22 36 41 56 69 69 75 91 77 83 69 86 AVG. 42.0 41.7 38.1 40.8 41.6 39.0 39.4 40.4 40.9 42.2 40.9 40.9 39.4 41.5 39.2 39.9 40.2 39.9 TIME 09:00 09:15 09:30 09:45 10:00 10:15 10:30 10:45 11:00 11:15 11:30 11:45 12:00 12:15 12:30 12:45 13:00 13:15 VEH. 83 67 45 51 58 59 58 61 58 64 62 56 57 60 59 65 54 53 AVG. 40.8 40.8 39.9 39.7 40.1 40.6 41.2 41.0 42.0 40.7 41.4 40.6 41.7 41.7 40.7 41.5 41.6 40.6 TIME 13:30 13:45 14:00 14:15 14:30 14:45 15:00 15:15 15:30 15:45 16:00 16:15 16:30 16:45 17:00 17:15 17:30 17:45 VEH. 55 62 75 65 78 59 67 75 84 61 68 71 63 77 80 80 69 77 AVG. 40.3 40.1 38.2 42.1 40.0 40.4 42.2 40.9 41.2 41.4 41.2 41.2 43.2 40.9 42.1 42.3 42.4 41.2 TIME 18:00 18:15 18:30 18:45 19:00 19:15 19:30 19:45 20:00 20:15 20:30. 20:45 21:00 21:15 21:30 21:45 22:00 22:15 VEH. 71 74 69 72 63 70 56 56 51 42 50 52 36 36 27 22 13 15 AVG. 41.6 41.1 41.6 41.0 39.8 39.7 41.4 42.1 43.0 40.0 39.9 40.3 41.6 41.7 42.4 41.7 41.8 41.1 -ME 22:30 22:45 23:00 23:15 23:30 23:45 9 8 10 3 6 4 . 44.3 43.8 43.9 46.0 40.3 43.5 TOTAL VEHICLES = 4139 MINIMUM SPEED = 15 MAXIMUM SPEED = 63 AVERAGE SPEED = 40.97 50th PERCENTILE = 41 85th PERCENTILE = 46 TEN MILE PACE =37 to 46 END OF REPORT TOWN OF ORO VALLEY 1 ' 0 COUNCIL COMMUNICATION MEETING DATE: May 15, 2002 TO: HONORABLE MAYOR& COUNCIL FROM: Bayer Vella, AICP, Senior Planner SUBJECT: OV12-00-05A, THE WLB GROUP, ON BEHALF OF CANADA VISTAS, REQUESTS APPROVAL OF A FINAL PLAT FOR A RESIDENTIAL SUBDIVISION ON RANCHO VISTOSO NEIGHBORHOOD 7 PARCEL A, LOCATED SOUTH AND ADJACENT TO MOORS ROAD, WEST AND ADJACENT TO HIGHLANDS WASH, AND EAST OF VISTOSO RIDGE SUBDIVISION, PARCEL #219-53-004Z. SUMMARY On March 6, 2002, the Townpp Council approved a Preliminary Plat for 53 single-family residential lots located south and adjacent to Moore Road, adjacent and ad'acent to Highlands Wash, and east of Vistoso Ridge 'n Town Council approval on September 19, 2001, the property was sold to Canada Subdivision. Following pp Vistas. Th representing The WLB Group, re resentin Canada Vistas, has redesigned the site and the applicant is requesting review of a new Preliminary Plat for 32 single family residential lots. comprised of 47.15 acres. The proposal includes private and gated subdivision streets that The property i s p p conform to the Town's Subdivision Street Standards. The primary access into the subdivision will be from bore Road pg via Piping Rock Road and access for only a few lots is provided from Granite View Drive. The following is a summary of site development standards: PROPOSED STANDARD RV P.A.D. STANDARD Minimum lot size 14,520 square feet 5,000 square feet Front setback 25 feet 20 feet Side setback 8 feet 5 feet Rear setback 25 feet 10 feet Max. building ht. 30 feet—two story 30 feet—two story SITE CONDITION The site is covered with scrub desert; however, there is a small dirt road that was grubbed approximately 5 years ago. The vegetationyp upland is typical of u land areas in its composition and features some relatively large washes and slopes that willimpactedby grading be radin for this plat. A couple of ridges run north and south through the site with steep slopes to the east and west. ORO VALLEY ZONING CODE REVISED (OVZCR) Section 4-305F of the OVZCR outlines the recreation area requirements for all proposed subdivisions. The for Neighborhood 7 are provided by the existing Wildlife Ridge Park and Sunset Park, linked recreation areas g Linear Park. A trial will be provided in the abutting wash. The exact location must be field sth Woodshade verified and recorded prior to release of lots. proposed development meets all pertinent sections of the OVZCR, including Article 16-1, Design In sum, the p Guidelines. TOWN OF ORO VALLEY - ,OUNCIL COMMUNICATION Page 2 of 5 RANCHO VISTOSO PAD The underlying zoning for the proposed subdivision is Medium Density Residential (MDR). The proposed density for this subdivision is 0.7 RAC, which complies with the MDR standards in the PAD. The PAD states that significant vegetation topography, and minor washes should be preserved as common open space g on or he applicant has taken a significant step toward minimizing impacts by developing at a whenever possible. T pp significantly lower density than what is permitted. subdivision is adjacent to Highlands Wash, which designated as open space and also as a The proposed � . P.A.D. A 15 feet wide public recreation easement has been designated for a trail that pedestrian trail in the connects to the Moore Road sidewalk. Two 10 feet wide easements provide trail access points within the proposed development. The applicant has proosed openspace trade. The proposed cul-de-sac at the end of Vista View Place p an p encroaches into open space. More specifically, the southwestern edge of the bulb overlays 4,832 s.f. of open space "for roadway utg applicant In exchange, the a licant will provide 4,832 s.f. of buildable area at the south end of lot 20 as openp space. This exchange would be helpful to limit view impacts on residents to the east. ISSUES The description of the conservation easement within the final plat is inadequate. In fact, there are no aescriptions of the purpose,ose use restrictions, and responsibility for the easement. Staff has provided that this issue must be resolvedprior rior to recordation. The area must be clearly depicted as open space that may not be disturbed in any fashion. HOA responsibility must also be established. TRAFFIC project willprovide aprivate gated subdivision street and a cul-de-sac to a public street that conforms to This the Town's Subdivision Street Standards. Access to the site will be through connections to two streets within Subdivision. The private gated access point will be to the north and connect to Piping Rock the Vistoso Ridge Road. The cul-de-sac accesses will be via Rock Creek Road on the west portion and Granite View Drive on the of the project. Traffic generation will be minimal and will have very low or no impacts to the southern portionp � area highway network. GRADING Type one gradingpermits will be required to grade each of the custom graded lots. Grading under a type two grading permit will be limited to street, utility and drainage improvements. DRAINAGE The existing drainage patterns from north to south will be maintained in the developed condition. Detention will g e provided at a regional detention facility that will be constructed as part of the Pusch View Vistas subdivision. Thisregionalfacility detention will be located in Highlands Wash just north of the Highlands Subdivision on Lambert Lane. TOWN OF ORO VALLEY OUNCIL COMMUNICATION Page 3 of 5 GENERAL PLAN COMPLIANCE conforms to thepertinent goals and policies of the Focus 2020 General Plan. The proposed Development Plan Specific goals and policies include: • shall be an essential aspect of Oro Valley's community design review and project Policy 1.1 E. View protection p approval. ° and greater shall be evaluated for development compatibility, safety and preservation Policy 1.IH. Slopes 15/o as natural open space. evelo iacts on natural rolling terrain and emphasize low-density developments Policy 1.1K: Consider d pment imp in these areas. Policy 4.1A: Protect the integrity and aesthetic context of existing neighborhoods through the use of appropriate buffers. Policy 4.1B: Encourage maintenance,protection, and enhancement of established residential neighborhoods. • Plan for the connection of open space, natural areas, parks, trails, bike paths, and recreation areas Policy 6.1 A. p to minimize conflicts with the environment. Policy 6.1B: Encourage private dedications of land as permanent natural areas or open space. Policy 6.1D:D: All developments should link their recreation facilities and natural areas to the community open space network where appropriate. RECOMMENDATION approval of the proposed Final Plat -- subject to the conditions listed in Exhibit"A". taff recommendspp p p SUGGESTED MOTION The Council may wish to consider the following motion: 2-00-05A, Rancho Vistoso Neighborhood 7A Final Plat, effective on the date of I move to approve OV 1 satisfaction of attached conditions listed in Exhibit A, attached herewith. Attachments: 1. Exhibit A, Conditions for Approval 2. Exhibit B, Final Plat mak: Planni s Zoni i: AO ministrator F:\OV\OV12\2000\12-00-05A\FP TC Report.doc 7(/)111 — Community Dev-"opment Director otielf Town Manager EXHIBIT A OV 12-00-05A RV NH 7A FINAL PLAT ' trails on the plat must be field verified • Planning &Zoning Administrator, all 1. To the satisfaction of the and the use and location must be recorded. • • • Conservation Easements must be specified restrictions, and responsibility for the . 2. The purpose,use,�r � satisfaction of the Planning &Zoning Administrator. ' the CC&R s and on the final plat to the within version of the drainage report shall be submittedprior to issuance of any grading permit. 3. Final within that portion of the "SLOPE/RW EASEMENT BY bearingand distance shall be removed 4. On sheet 4, SEPARATE E EASEMENT" north of Granite View Drive. of 7, General Note 35 must be revised. Due to a singlepoint of access, all of the homes shall 5. On Sheet 1 have a fire sprinkler system installed. 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N J o OD N m N..(JI A J N O�A OJ O�CJI UI m N N V W W (.JI Q � QO A p W � A A O O?O�O W U V A O 01 CJI U A�O rt)N V CJI O�O 00 CJ� V:-•N.A O�CJI O�W o�p N Cl mn N•-W O�U O O�O O.o A�O N W W N A..-•�l N.D O�m Q'O�N N Q+A.p A W CJ A W o J O� N �D m S N( fn H V1 N V O N O W O` N N V1 N N N N m V A O Vi to o N N N N N N W A H N N N Y to N Z J p A N to Vl N J No W N o OJ v U W V Q` V N N o A J A A U T U W O N .p N a �A N W N ('l W-U V U V N O W A W UI N N,O p A O.W V C�I m (.� ril m W U N N N O,W V•,-' J N-•W O+A A N J U W N p.1 A A N N.O W U N A p N ?D A A N o .D J W W V W O --I O_ g O'' N.W W U N N W stOD O V OJ U O]M A N,D U 7t U W N N p.O A A( W A U 2 `, v►v riolm ggmE£rArirlAr E£ri rimr,I,i££��££E��£ rirlAri,E£EE££�mm I o N O O k '1V2 D N:\185050\NEIGH7\PARA\FINAL\FINAL7-7A.DWG TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: May 15, 2002 TO: HONORABLE MAYOR & TOWN COUNCIL FROM: Chuck Sweet, Town Manager SUBJ: Appointment of Member to Planning & Zoning Commission SUMMARY: Due to the recent resignation of Mr. Dean McCook, there currently exists one vacancy on the Planning & Zoning Commission. Using established procedure as outlined in the Town Council Policies and Procedures, an Interview Panel consisting of the Town Manager; Council Member Werner Wolff, Liaison to P&Z; and Mr. Bill Moody, Chair of the P&Z, conducted interviews of four citizens who expressed interest in serving on the Commission. As a result of those interviews, the interview panel is recommending that Mr. John Anning be appointed to fill the unexpired term of Mr. Dean McCook. ATTACHMENTS: 1. Applicant resumes and letters SUGGESTED MOTION: I make a motion to appoint Mr. John Anning to the Planning & Zoning Commission, filling the unexpired term of Mr. Dean McCook, with his term expiring June 30, 2003. or I make a motion to appoint / " �. Chuck Swe-t, Town Manager Citizen Interest Form Page 1 of 5 •i' . ..yn. .�• Ji,"� >,1v 4. � ``^'�*�:�Yr:' L�--_ '•'f.1. i.'w...J.i'+il�,/t�'' NJ +'ti, rr N. (•.r• ';�+. mil.• !, r•,,., F. '✓sx- '� -f'':'-''. : ,,yam, �,:• i.'vf•w• ..ti ..1 si!. tit i'".: ^1':` :✓'�:- ... !.!r' -J ��} 'l: ...i.%:= as. �t Y•If .If.:r. �/. 1�S.at'Ys' ]y.11. 'ti, �� `T,. yr ...^.: .�tt,.• ...s% -s w'• ..-m..l.. :wr,.,ate' w. .:,-,,- _--,.. I- �. .s. S.�.-t:r _ •�!"^7..,�. -�,!<. rn:- ::%mo.`s?=%+.•( , e. -r• _y �J4� , •I ' i 1 : _ - .>.,..! - v�^v'.4--wr=i.::;r 1^r� 'r:'d--•_J•.-•.,--:S;.+r_`+•<tis.. r:F`. �`sG. _ =! � -,raw .,Y •£^'i-�•-.....�`^f�.. � :i•' • - rr..r ..'. yfc� 7 �1 ��,yi� `(���,'�'.�f'.-�..•`:_ _tel •v �• '{-r -.',#: •!`tin ..,..t. •9` ri•. _•+e..-s _ _ r.i•'- r.+... r r. s':-w�o•.•:�....,s, 4-'. ;i� y��• - _ ,K•l.y, ':y" �:•:1' -/+. r.J,. Y,.. 4,+-.C«•.,-a.-/`:iS% ,+c:.'•; J ✓. ;s,.Y <r- / Y' �^ii- '9. W .i.Z.',--14-t---;'::: 4 , r f'-iii-':: :---- }., m;1-1.1,3_.. .::_--,,,..4..,,--::::, a of- ,,.,Vic;^"' _.�:h"-- l' < ..t f _,,.-.. v --, „. .. _ �:- , .„�-°'.t -- s> ... .. _ _ x d -� c:•:.r ;,5. :�-.• .•., fir, T .v:i __,_:;‘,-.=7. ,.:_...,,,,..,...___,.....,_________:..1,-____ -_ ri,-: i .,_.:__ --___:-_'_ _ __-.-; v_:, . ::.. i. -,_, ----:."-"fl-- :'-::::.;:::-,-,:: ::.'-'. . ----- .--* .tTvia:644” .... c., 4".i: Town of Oro Valley .. ,- 11000 N. La Canada Drive Oro Valley AZ 85737 520-229-4700 Telephone 520-297-0428 Fax Citizen Advisory Board and Commission Interest Form ORO VALLEY BOARD/COMMISSION APPLICATION Dear Oro Valley Citizen: We appreciate your interest in the Town of Oro Valley. Enclosed is an informational form which when completed will allow us to quickly process your application. While the information asked for is optional, your supplying the information will greatly assist in an understanding of education, experience and background to allow the best possible use of your talents which you are so kindly willing to provide to the Town of Oro Valley and for which we thank you. Please return to the Town Clerk's Office, 11,000 North La Canada Drive, Oro Valley,Arizona 87537. Name I A/d N6. _ OHHN' /L L%A M Last Business Address Home Phone Business Phone Number of Years in Oro ll 5 ey /,„ . e-/- Y-1 o z____ , _,4/i-:#/ ,..---„,„.6,,--„„7 ignature Date Please state which board/commission you wish to join and why. 2/sIiJ R.e1///i.a) E.04RD s Fr Fok H,/ ExPF7f5 ________ r 2- 14,W o .4[7.1 itST,1-f�"11,t` — 6P c.90 r=r rC /( ILI L; `—0k)f 6 16\11)Li 4-66-E 3, PLAA)k)itic. ZoiJim6. & '1. -- (;otb Fir / JY PL4/%J/uRt & CKc',9oJb http://www.ci.oro-Valley.az.us/Townhall/Citizen%20lnterest%20Form.htm 4/4/02 Citizen Interest Form Page 2 of 5 Please list other community, civic, professional, social, educational, cultural or athletic organizations you have been affiliated with, length of time, any office held, and any achievements in those organizations you fell are noteworthy. arf- eg4(w OF 7-/-kipc# ExP/11 J1 C J 1 \OJ 6('7 PAsr (Jf' c r�/• r 1�/f 1! o ?4 /< ' ECiet--4noAJ R Ploki6jU )er (.t1#'?aftJ(i /k/ ICf Ci(R What do you consider your highest responsibility, skill or achievement;professionally and/personally, and why? 14 C L t . i / 1C& 'k 1�E( o L �.-'���u,,ut LQHeiiWt4U roe ci' ,. . ,-i' _ r 4T77xW,E2) erz5titzt EMPLOYMENT Please list previous employment. List your past or present employment first: ?Oi'SC---/u7/..4( ? r/2c . hOST RE(EAJY -> Dt' ��2 ,Czkk 17LAki C11J /OIJ W?failocts � �--�;,� � (' � � �� rs. , (/JCx . ?z..4A) ere l L . .t, Date of Employment Company Name &Address 1. .4e0L � I9IT)1 72 -APO( /4,4JOCk WPB //± H1NIC,P ( FfA , Of1fO , 2. 3 I� 196s - /r� c/r I Y %�w �j/i �i r�V� LE'c14 ' ! ��t. C5, 2%72/ Mi //o'fw#v 59Wr/E/7 7W , HZ 1 , 3. 4. 5. (List Position &job Description in numbered order as listed above) Zinc(-Tog -~ 5/E 6 ArrA C 6' E5it z. 4,A) E' sEE .? http://www.cioro-valley.az.usir ownhall/Citizen%201nterest%20Fornihtm 4/4/02 Citizen interest r ornm rage 3 01 J EDUCATION Briefly describe your educational background: Institution/School Degree Received 1. T4iT -4om CO c L co=ET ?2,4 ED6 2. � 5/ ✓ Jv 1 ��1�16��- UAII VEP 1 rV 3. 4. 5. Area of Study in numbered order as listed above: I LQ6R4 Ply �. ( -RVWTTE ().,CK 0-) 6E06/g/41:P1/ Other fields of study, professional institutes, training programs, etc: TicA fiJ(AZ. Iry f S IF DESIRED, FURTHER INFORMATION MAY BE ATTACHED ORO VALLEY BOARD AND COMMISSION DESCRIPTIONS The Town of Oro Valley has taken the opportunity to establish community participation programs in which citizens can become involved in their Town Government Board and Commission members are appointed by the Town Council and serve two-year terms, serving at the pleasure of the Mayor and Council Each Board or Commission meets once or twice a month depending on specific requirements. If you would like to apply,please complete the attached application form and submit it as directed • PLANNING COMMISSION The Planning Commission holds public meetings and makes recommendations to the Town Council on all matters relating to the creation of zoning districts, enforcement of zoning, amendments to all zoning http://www.cioro-valley.az.us/Townhall/Citizen%201nterest%20Form..htm 4/4/02 AL RESUME' JOHN W. ANNING ;PKIE1110(15,PROFESSION S EDUCATION: Eastern Michigan University, Ypsilanti, Michigan Graduate work in Geography, 1965 Dartmouth College, Hanover, New Hampshire Bachelor of Arts - Geography Graduated June, 1963 Perrysburg Public Schools, Perrysburg, Ohio Graduated June, 1959 GENERAL PLANNING EXPERIENCE: 1972 to 1999 Director, Hancock Regional Planning Commission 115 Municipal Building Findlay, Ohio 45840 1965 to 1972 Community Planner, Associate-of-the-Firm Vilican-Leman & Associates, Planning Consultants 29621 Northwestern Highway Southfield, Michigan 48076 PLANNING BACKGROUND: Director of the Hancock Regional Planning Commission, a single-county agency located in Findlay, Ohio. The Commission provides professional staff services to Findlay (pop. 35,800), Hancock County (total pop. 65,500), ten villages and seventeen townships. Staff size has ranged from 3 to 6 persons. The scope of work involves the following general categories: ► Long Range Planning: This facet includes the update and maintenance of Comprehensive Land Use Plans for both Findlay and Hancock County, as well as Sketch Plans for villages and townships. In addition, specific Plan elements are refined and carried to a level of detail appropriate for capital improvement progr g. Examples of recent refinements include an Office Park/Industrial Areas Plan, a Housing Needs Analysis, and a Central Business District Revitalization Strategy and Action Program. ► Project Review: Included is technical review of site plans, subdivision plats, rezoning requests, and the constant update and refinement of local zoning and subdivision controls. The Commission maintains a data base of existing land use and demographic materials, and provides staff services to the local economic development agency. The Director also serves on the Findlay Park and Recreation Board, the Airport Advisory Board, the Downtown Steering Committee, the Community Improvement Corporation, and the Findlay Parking Authority. 1 . r Page Two John W. Anning Professional Resume' ► Administration of Federal, State and Local Programs: The Commission Staff administers all Community Development Block Grant programs for Findlay and Hancock County. These have included housing rehab and spot clearance, economic development projects, and capital improvement projects. The Commission also enforces the County Subdivision Regulations and has responsibility for review and approval of lot split proposals. Staff also administers the County's house numbering system. As HRPC Director, John Aiming had oversight responsibility for all of the foregoing. Duties include staff assignments, budgeting, and general operations management, as well as presentations before various boards and commissions. The job requires considerable contact with legislative bodies, administrative boards, other city and county departments, service organizations, schools, news media, and the general public. CONSULTING EXPERIENCE: Six and one-half years were spent with Vilican-Leman & Associates, Inc., a planning consulting firm. John Anning was named a Junior Associate in 1967 and Associate-of-the-Firm in 1970. During his tenure with V & L he prepared planning studies for over twenty units of local government in Michigan, Ohio, and Indiana. The nature of the work included: ► Preparation of Comprehensive Plans: This involved the total scope of the planning process, from inventory and data collection to plan implementation. It required coordination with the firm's various departments, including drafting, economic and marketing analysis, urban design, and federal programs. It also included preparation of zoning ordinances, subdivision regulations and capital improvement programs. ► Continuing Service Contracts: Client communities were provided technical assistance in the review of rezoning requests, subdivision plats, site plans for development projects, and other current planning problems. Review of large scale projects was frequently involved. ► Court Appearances: Considerable work was done as an expert witness in zoning cases. Testimony was provided for client communities as well as private sector interests involved in zoning disputes in non-client towns. The process included working directly with attorneys in preparation of cases, including drafting questions to be used in direct examination. When John Arming left Vilican-Leman he was in charge of planning work for the Michigan communities of Roseville (pop. 66,000), Oak Park (37,000), Portage (33,000), Brownstown Township (7,500) and Brighton Township (5,000), and the Indiana Cities of Hobart (20,000) and Portage (19,000). / / .,ZP Ol ! 7 Z..-:.-, .., 4.---. .;-:-:').; '.',--9i Q .-\ -- ,....... . , .- ..:.:-...i A-...,V.:-.r.:i,' j .:*..•:*"..t j4-''......- ,:::::4, :,,-- 4, • 4 ORO VALLEY BOARD/COMMISSION APPLICATION ,r '1411111111W_.-1 a OVND 4,' Dear Oro Valley Citizen: We appreciate your interest in the Town of Oro Valley. Enclosed is an informational form which when completed will allow us to quickly process your application. While the information asked for is optional, your supplying the information will greatly assist in an understanding of education, experience and background to allow the best possible use of your talents which you are so kindly willing to provide to the Town of Oro Valley and for which we thank you. Please return to the Town Clerk's Office, 11,000 North La Canada Drive, Oro Valley, Arizona 85737. Ki;uf, Name l' ,0 Cilair fl'irl --. Last f J Business Address Home Phone Business Phone Number of Years in Oro Valley Al f ..,, ': ,44) paapti_d, ioi, i0 1 S i ature Date Please state which board/commission you wish to join and why. 1 ?-- 4t) tt-a/Vi() he 'Cad-1, 1e., 6.z. , -61-- .) ....' • ' 4, at '_. A.- 4/4j./.04 / . j` II_- 'A CL a ! - V ) _in 47‘. , 1 (9 V L'A 7 6 - I 61--Ni_ J uk/ , ,... A,„ , , t, t , , , Ai---re-w—ru, I '`` ,i,'• f if r ! u-o ye-c4_, * /`�`--' - L&4i c r - /24 tv- •' Wil° - '� etic or an a ou have een o al social a ucatlonal cultural or at y P ease�ist er community, clvlc, pro essi n g affiliated with, length of time, any office held, and any achievements in those organizations you feel are noteworthy. 0,---.+ rAxi\e_ A P(arvut, Pal -; .s /', -- ' a 4t A r Aug L All A _A tift ‘,--/ 1 ti ' ( '' '‘‘ 4 C A 4 -••ril _Ali ' . ......1 _4(-.A t A .r..�— .-.f- I y-Z i r t • _ 1 _ . — 1! - O ' f f---•! t ,i/A TitAr ' ,A S (4_, ' 0 • % �_ What do you consider your highest responsibility, skill or achievement; professionally and/or personally, and why? c_ --/>-r)!? ec Tirn cvLnr f- Tir6c-irrIO_Ly— My Lc, cf (ris LN, to•eri Lcc(-- ji-c bar ./.41,f2__ vyv EMPLOYMENT Please list previous employment. List your past or present employment first: /45ttfliC-6, 71,-4X6)(5 z4-je-) r) -4611_4.441 ' Dates of Employment Company Name & Address 1. k)r Ot9(3 , D1,71)1W-T- re' 7 01)oracie_, . %.46,9-tic9-0(90— a_eze 7--/6 ' IA £ c5TE-3c11 gi5 oti 3. 6t9 /q)99 / OZ,Z) e7r' ee.x. ig gi-gr.)e) 4. re ji)-- C,V -AptA:X, c_9-69•60 jurAL1T78 qq7 AA • rt-/40_...61-4a,104-U (List Position & Job Description in numbered order as listed above) ib 4414 ' , . Ate _A) • _1/ (*IV i4 JA I - id 44 oe_4_ F -‹JA ( 4 / .4_,/ 1 b ieetr/Rp-a AdieA) li /. /AA ._ A es-A_ A A a44 ,17 (1/2,17,1(..) Al el.A.A.44.44. IIA e- 6-1 Jr'.1 / e 4-e,e/A-O-74 -144 42_1iffjos 1 •1 144A/16AL AltaAC6 (}1.---- °6.°1-C41."Fti rr19 IiCS-6414171,K6Z EDUCATION Briefly describe your educational background: Institution/School Degree Received L.For--051-r-ri Mg kiSrJ EIV;( 010-114_40__ 2. AL _ . 0.4141).9A j 4e. # 24 3. 2 4. c Area of Study in numbered order as listed above: P,N-er J. r 04914/Lc.ki) A.' ' .2411,4 ,1z: Other fields of study, professional institutes, training program,etc: • 497#. j ove,xiezhiti Patc:_,2,,, er:di/i' 6v- nal IF DESIRED, FURTHER INFORMATION MAY BE ATTACHED "C-4)%'1146 6/i/1/04.) 3 • C ,O 4 .:,• 4.1''.*I.-1,,-f::::-.7' .: . -ITS . -,.....,-.-,4,,,:,.. ...1. '► ORO VALLEY BOARD/COMMISSION APPLICATION NPII> -ate►_ CAD *r Dear Oro Valley Citizen: We aper your interest in the Town of Oro Valley. Enclosed is an informational form which when complete will allow us to quickly process your application. Whsle the information asked for is optional, your supplying the information will greatly assist in an understanding of education, experience erience and background to allow the best possible use of your talents which you are so kindly willing to provide to the Town of Oro Valley and for which we thank you. Please return to the Town Clerk's Office, 11,000 North La Canada Drive, Oro Valley, Arizona 85737. Name g \j___LP‘ -3 __a, * ) CI V - Last First Middle LLHome Address Business Address Home Phone �,?,,' --- 4. Numbf Years in Oro y _17C-4---rekT0_, fitintAre-A _ ,--- -,7:3,„-c.:: ....___ 2,_ , t5- Signature Date Please tate which board/co ' sion you wish to join and why. `, AP ,; 1 _.: �L 1,--J ' ... \ iii il _ – T)C _ T-- op - c , e_.„ ummimimi g___&4, , A., ( - .....‘ p.... ..11111111111WINEEINIERIMIlr ... ,..__ ..„ - vi-c... - ,n-k' ' ' Please list other community,unity, civic, professional, social, educational, cultural or athletic organizations you have been with,affiliated length of time, any office held, and any achievements in those organizations you feel are no -worthy. , r' C * 114–(2----C_CL 7 / Agg ---- I!oiM.1.-- k NIF ' , - ,: , Ar e4-A, A a—L. '.-— — _ _MIIIMIIIMWSI ItV r A MENEM , F . iiripmpii, . _.... L&._ t MILI. — NI ) da, /A 11114111MEMPRIMMIllirillitnateir , _ 11 ` lig csAc 0--(4A Nia.Ck JLA Ami 0,ck_ Cst----Le..((4,c—ftt. .-Q_Q,_4 -_Qt, , - 6'. \ - ( 0_ ,---4-4 - ,,- C\c9LALCV 1 uy() What do you consider .4our highe .,onsi.' i , skill or achiweve ent; professionally and/or perso ally, and why? j c_,. re a �. , 1V' iurtmka- ,7cY,L.,, c5r, .4. /, , ,c___, v, , - - vl,c___QI, 5, ,,,, , ,,, - L„,,,„ ___ iii i , (1 _--(4. (-, • L--._ / ___ ', cait - - Cs EMPLOYMENT . ovment. List our past or resent emplo- ent first: Q, t v-R,--) < .Please list • evious em•1 - P P —I I_4, t )---- 1 ,---,„,_, . j /` 1-la--'9 ..; _ r-\ f',., -� I QL.L.,t-v- -- ---€---(. - — _ CI_ - III Iti---- _ _ _if,E-----1-L d 4 5 „s----., c Dates of Employment loyment _ Com Ian Name& Address • - 4- ) �- 1. ...t is 4 B-- ini ,r ...._JI '''C -•• ' 4.--Aelia 0-1.1L ' dr oio 2.j, -3 _ C,,,,LMINIIMIIM-.. C ' tIMISIMMIP . • 1 3. airessr, . ._ c.,;(Alir 0 .- _c.- a . 4. l (List Position & Job Description in numbered order as listed above) EDUCATION Briefly describe your educational background: Institution/ Sc !of Degree Received l .61 1 . inu.:,4 q 4. , c .— ( , t. 1. , i / iiire--- ( 'a . f WV DM IN M. e yli 6 . A 4 V- ' IIIU RI - ' - isomptt4 Al . Lu-- al 3. A �. . WC.4 1... (06,.., ilk 7- 2 4� Area of Ludy in n bered ord listed a•a vet•Th i S c) (4,c ,cs Iffio Cb1A--5-* , Ck_c_ALI-v } professional institutes,training program, et►: 3 ._ Other fields of study, ill ' - II IF DESIRED,FURTHER INFORMATION MAY BE ATTACHED 3 C O 22'Kpti 4:8R TOV . P.-0-EY .*7;;'. ..{ ', a.fi " t . • ORO VALLEY BOAR1)/COMNISSION APPLICATION Dear Oro Valley Citizen: We appreciate your interest in the Town of Oro Valley. Enclosed is an informational form which when completed will allow us to quickly process your application. While the information asked for is optional, your supplying the information will greatly assist in an understanding of education, experience and background to allow the best possible use of your talents which you are so kindly willing to provide to the Town of Oro Valley and for which we thank you. Please return to the Town Clerk's Office, 11,000 North La Canada Drive, Oro Valley, Arizona 85737. Name Last First Middle Home Address Business Business Phone 'umber of Years in Oro Valley y v � �= 0 3 ZZ--c2„ Signature Date Please state which board/commission you wish to join and why. PLPt ( M551C Please list other community, civic, professional, social, educational, cultural or athletic organizations you have been affiliated with, length of time, any office held, and any achievements in those organizations you feel are noteworthy. f C00,- kA OA-A IQ! Ck 5 5c__‘-c.t Qv._ tr--\A- Ct. i'k(----C":9`-s:T What do you consider your highest responsibility, skill or achievement; professionally and/or personally, and why? 0A c (-LC '? _ EMPLOYMENT Please listP revious employment. List your past or present employment first: a 5 A-x-1- Dates of Employment Company Name & Address L G S \ 1 .\c--\/' 195'6— itC kq n-A ' '-7S o 1A-2k6 \ 05 m cjc \ I0- ‘, tV)I I\L-5 4. (List Position& Job Description in numbered order as listed above) N ht-c A-Ciz v 51 .11)1 C N\- -) k C . � A.wi kCsi\--1" �7`-' j \'t•- t EDUCATION Briefly describe your educational background: Institution/School Degree Received k , r z. M - --A.,\01-1-2A-. <•,Li 3. 2 4. Area of Study in numbered order as listed above: Other fields of study, professional institutes,training program,etc: ^ � C~�rl, ,°� i \. 2 i� ;r V C U'j SIC A-L) c-0565 T-c 1 , C oc---- )S1 IF DESIRED,FURTHER INFORMATION MAY BE ATTACHED 1 3 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: May 15, 2002 TO: HONORABLE MAYOR& COUNCIL FROM: Brent Sinclair, AICP, Community Development Director SUBJECT: PUBLIC HEARING-ORDINANCE NO.(0) 02-12 AMENDING CHAPTER 6, BUILDING, OF THE TOWN CODE OF ORO VALLEY, SECTION 6-1-4 ADOPTION OF UNIFORM ADMINISTRATIVE CODE; PROVIDING FOR FEE AMENDMENTS TO THE UNIFORM ADMINISTRATIVE CODE AND THE TOWN OF ORO VALLEY AMENDMENTS TO THE UNIFORM ADMINISTRATIVE CODE (Continued from April 17, 2002) SUPPLEMENTAL INFORMATION: At the April 17 Council meeting the Council voted to continue this item and directed staff to produce supplemental information substantiating the need for fee increases. Two methods of evaluation were mentioned by Council members. The first was comparing development fee related revenues verses total development related expenditures. The second was tracking the inflation rate since 1995, which was the last time the cost of construction fee tables were increased. The attached Exhibit "A" shows a five year history of revenue and expenditures for development services. All ;es that are collected for development review are included in the total revenue equation. All costs related to the direct provision of development services are included in the expenditure equation. Costs that are not included are indirect costs of administration and support services such as legal, human resources, payroll, insurance, etc. The bottom line is the Town's General Fund is subsidizing the cost of development services because an insufficient amount of building fees is being charged for that service. The attached memo from Finance Director, David Andrews describes the history of the inflation rate since the last fee increase. Using the example provided in the exhibit, the adjusted cost of the 1995 fee would be $2995.57, or about $150 less than the total proposed by this ordinance. Another issue at the last Council meeting related to mechanical, electrical and plumbing fees. The Town does not currently charge fees for such work for new residential or commercial buildings. Many cities and towns use a percentage of the building permit to calculate the mechanical, plumbing and electrical fees for a new construction. Others use the fee schedule in the Administrative Code and charge for each individual fixture, service or appliance. Our recommendation is to use the percentage method and charge 10% of the building permit fee. Either method is acceptable and equitable. The percentage method is generally less laborious for the builder and the staff. Individual fixtures and appliances do vary from building to building but on average, they range from to 8 to 12 percent when calculated individually using the Administrative code fee schedule. That is where the 10% figure originated. TOWN OF ORO VALLEY OUNCIL COMMUNICATION Page 2 of 2 SUGGESTED MOTION: I move to adopt Ordinance No. (o) 02-12, amending Chapter 6, Building, of the Oro Valley Town Code, Section 6-1-4 adoption of Uniform Administrative Code /j",d, Building Lfety Administrator Community Development Director ZA - Town Manag-r Attachments: 1. Exhibit"A", Revenues and Expenditure History 2. Exhibit "B", Inflation Factor 3. Exhibit "C", Permit Cost Comparisons 4. Council Communication dated April 17 5. 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O a) Ll- L oc0wONWOO1- coamaO2DI- Ix Exhibit "B" MEMORANDUM TO: Brent Sinclair, Community Development Director Terry Vosler, Building Safety Administrator D FROM: David Andrews, Finance Director DATE: April 24, 2002 SUBJ: Building Permit Fee Analysis At the April 17, 2002 Town Council Regular Session, the Mayor and Council voted to continue Ordinance (0)02-12 which would have increased building permit fees. At that meeting, Council members also requested some financial information with regard to building permit fees and cost of services. Finance has included that information in this memorandum. The current fee used as an example is $2,388.13. This fee is based on valuation data that has not been revised since January 1995. Year Inflation Rate Adjusted Fee 1995 2.7% $2,452.61 1996 2.4% $2,511.47 1997 1.9% $2,559.19 1998 2.7% $2,628.29 1999 3.5% $2,720.28 2000 3.5% $2,815.49 2001 3.7% $2,919.66 2002 2.6% $2,995.57 Inflation rates from 1995 — 2001 represent the consumer price index for the United States West area published by the U.S. Department of Labor, Bureau of Labor Statistics. The figure of 2.6% for 2002 is based on cost of living adjustments by the Social Security Administration. Please give me a call should you have any questions. CC: Chuck Sweet, Town Manager Melody Vaughan, Management & Budget Analyst L O a. �� co Lov' d' 1 Lo1 O) co it) LO LO O) 0 O w 0) �-- •- c O Ot- CrI CO CO CO Z-I- O O O v- I-- L L O O a- CO Z CO LO 0, ca a) O = = O oO cz • > L w w O O ° N a) O tos 64. 69. 63 bg El). LC. Z CO L) CO "q' CO O) °o y,,. CO O) N 0 'T- CO 0 0 0 o � C\i oo r< K C!) 1.. O) co O) m O) M M c'O l- M o w w M O S � M KJ Q I- ca U 2 63 69. 69. 69. 63 69. O C'1OLOCOC0COO• ON 0 0 0 c) a) (,� O O ca c.i Oo 00 00 c F- N o o tet- tet- �t- d- 3 - Ci) O) M M M M M 0 w � i w w j 0 — F- m 643 63 bg. 69. 643 69- ILZ L — X 2 .a00 0 0 0 00 W -0 W 0 0 0 0 o O o W �a t\ M c\i vr o a. = ltd ',- fit- CO O DO �- �— N o .� w w Q., O N LO o Z 0 N Ct p 6+3 69- 60. 63 63 643 Z J0 0 0 0 10 0 10 CO N (0 O N c0 Cl) CO 0 0 CO 0.5 0 0 O) O) ca C) r� co �• to c0 .Q V CSO CO N v--- O) L. \ V CF- a) a) 63 69. 63 63 (03 63 LL t -CDCi) () a) . a) Q) II Q a. 0 a) cl. .o Co 'S a) Z 4) 0 a. co 4, W E— TOWN OF ORO VALLEY 3: COUNCIL COMMUNICATION MEETING DATE: 04-17, 2002 TO: HONORABLE MAYOR& COUNCIL FROM: Terry Vosler Building Safety Administrator SUBJECT: ORDINANCE NO. (0) 02- 12 , AMENDING CHAPTER 6,BUILDING, OF THE TOWN CODE OF THE TOWN OF ORO VALLEY TOWN CODE, SECTION 6-1-4 ADOPTION OF UNIFORM ADMINISTRATIVE CODE; PROVIDING FOR FEE AMMENDMENTS TO THE UNIFORM ADMINISTRATIVE CODE AND TOWN OF ORO VALLEY AMENDMENTS TO THE UNIFORM ADMINISTRATIVE CODE. BACKGROUND: The Town has adopted and currently enforces the 2000 edition of the Uniform Administrative Code. The Uniform Administrative Code contains the fee schedules used calculating permit fees. Permit fees are calculated from tables located within the Uniform Administrative Code using the calculated cost of construction. The Building Valuation Data Schedules currently being used for calculating construction costs have not been revised since January 20, 1995. Also, the Town has not made it a practice to charge for electrical, mechanical andP lumbing permits when such work is being performed along with the work covered in a building permit. Separate electrical, mechanical and plumbing permit fees are charged by many jurisdictions =ncluding County,Count , Tucson and Marana. In addition, the Town is not assessing fees for the issuance of ,fiances to use alternate methods of design, construction or materials. The construction codes adopted by the Town require that an alternative material, design or method of construction be approved, when requested, and when sufficient evidence of compliance is submitted to substantiate any claims made regarding the use of alternative materials, alternate design and methods of construction. The Codes require that the building official find that thero osed designis satisfactory and that it complies with the intent of the provisions of the codes. p P The Codes require that the building official finds that the material, method or work offered is, for the purpose intended, at least the equivalent of that prescribed in the codes in quality, strength, effectiveness, fire resistiveness, durability and safety. In many cases, large portions of staff time is spent in the documentation, research and verification of the applicability of alternative materials, designs or methods of construction as required by the codes. Ordinance, if approved, would amend The 1997 Uniform Administrative Code Table 3-A Building This pp Permit Fees, require that the Building Valuation Data schedule as published in the most current edition of the to My May-June edition of "BuildingStandards" magazine published by the International Conference of Building 5360 Workman Mill Road, Wittier, California 90601-2298, be used in calculating the valuation of Officials, work to be done under a permit. The "good" classifications shall be used for residential construction. Approval of this ordinance will also approve the adoption of a Town of Oro Valley Miscellaneous Structures Building Valuation Data Schedule, attached as Exhibit B. This Ordinance would also establish electrical, mechanicalplumbing permit and lumbin fees at 10% of the building permit fee for electrical, mechanical and plumbing work that is included with the work allowed under a building permit. This Ordinance would also establish a fee of$100.00 tofile for an Appeal To The Building Official To Use Alternate Materials, Alternate Designs And ethods Of Construction. e TOWN OF ORO VALLEY 7UNCIL COMMUNICATION Page 2 of 2 FISCAL IMPACT: The fiscal impact of approving this ordinance will be an increase in fees collected issued by the Building Safety Division for permits and plan reviews. The additional amount of fees collected is projected to be within a range of$350,000 to $475,0000 for the fiscal year of 2002-2003. STAFF RECOMMENDATION: The Staff recommends that Mayor and Council approve Ordinance No. (0) 02 - 12 . SUGGESTED MOTION: The Council may wish to consider the following motion: I move to adopt Ordinance No. (0) 02-12 , amending Chapter 6, Building, of the Town Code of the Town of Oro Valley Town Code, Section 6-1-4 Adoption of Uniform Administrative Code; providing for fee amendments to the Uniform Administrative Code and town of Oro Valley Amendments to the Uniform lministrative Code. ATTACHMENTS: 1. Exhibit A: Town of Oro Valley Amendments To The Uniform Administrative Code Table 3-A as proposed. 2. Exhibit B: Town of Oro Valley Miscellaneous Structures Building Valuation Data Table as Proposed 3. Exhibit C: Town of Oro Valley Amendments To The Uniform Administrative Code Table 3-B as proposed. 4. Exhibit D: Town of Oro Valley Amendments To The Uniform Administrative Code Table 3-C as proposed. 5. Exhibit E: Town of Oro Valley Amendments To The Uniform Administrative Code Table 3-D as proposed. 6. Ordinance No. (0) 02- 12 \-- AO 7 / B ilding •afety Administrator 7s-,,i il:.(v._:. Community Development Director 1:74111 .r,__• _i own Man.ger EXHIBIT A TABLE 3 -A- -BUILDING PERMIT FEES TOTAL VALUATION FEE $1.00 to$500.00 $23.50 $23.50 for the first$500.00 plus$3.05 for each additional$100.00,or fraction thereof,to and $501.00 to$2,000.00 including$2,000.00 $2,001.00 to$25,000.00 $69.25 for the first$2,000.00 plus$14.00 for each additional$1,000.00,or fraction thereof, to and including$25,000.00 `- $391.75 for the first$25,000.00 plus$10.10 for each additional$1,000.00,or fraction $25,001.00 to$50,000.00 thereof, to and including$50,000.00 $50,001.00 to$100,000.00 $643.75 for the first$50,000.00 plus$7.00 for each additional$1,000.00,or fraction thereof, to and including$100,000.00 $100,001.00 to$500,000.00 $993.75 for the first$100,000.00 plus$5.60 for each additional$1,000.00,or fraction thereof, to and including$500,000.00 $500,001.00 to$1,000,000.00 $3,233.75 for the first$500,000.00 plus$4.75 for each additional$1,000.00,or fraction thereof,to and including$1,000,000.00 $1,000,001.00 and up $5,608.75 for the first$1,000,000.00 plus$3.65 for each additional$1,000.00,or fraction thereof Other Inspections and Fees: p Inspections outside normal business hours(minimum charge-two hours) $47.00 per hour* . Reinspection fees assessed under provisions of section 305.8 $47.00 per hour* 3. Inspections for which no fee is specifically indicated(minimum charge one-half hour) $47.00 per hour* 4. Additional plan review required by changes,additions or revisions to plans(minimum charge one-half hour) $47.00 per hour* 5. For use of outside consultants for plan checking and inspections or both Actual Costs** 6. Plan review fee for model home from approved model plan $60.00 7. REVIEW FEE FOR APPEALS TO THE BUILDING OFFICIAL TO USE ALTERNATE MATERIALS,METHODS OF DESIGN AND METHODS OF CONSTRUCTION. $100.00 8. THE DETERMINATION OF CONSTRUCTION VALUATIONS USED IN CALCULATING BUILDING PERMIT FEES SHALL BE BASED ON THE BUILDING VALUATION DATA SCHEDULE AS PUBLISHED IN THE MOST CURRENT EDITION OF THE MAY-JUNE EDITION OF "BUILDING STANDARDS"MAGAZINE PUBLISHED BY THE INTERNATIONAL COMFERENCE OF BUILDING OFFICIALS,5360 WORKMAN MILL ROAE,WITTIER,CALIFORNIA 90601-2298 AND THE TOWN OF ORO VALLEY MISCELANEOUS STRUCTURES BUILDING VALUATION DATA SCHEDULE. THE"GOOD"CLASSIFICATIONS SHALL BE USED FOR RESIDENTIAL CONSTRUCTION. *Or the total hourly cost to the jurisdiction,whichever is the greatest.This cost shall include supervision,overhead,equipment,hourly wages and fringe benefits of the employees involved. **Actual costs include administrative and overhead costs. EXHIBIT B TOWN OF ORO VALLEY MISCELLANEOUS STUCTURES BUILDING VALUATION DATA SCHEDULE CONCRETE SLABS AND WALKS 2.67 sq. ft. (Other than as listed under 20a) Concrete and asphaltic concrete pavement and parking areas 2.20 sq. ft. INTERIOR STUD PARTITIONS (Commercial) 29.00 per lin. ft. OPEN PORCHES (Commercial) 28.88 sq. ft. OPEN PORCHES (Residential) 10.44 sq. ft. ROOM ADDITIONS (residential and commercial) cost per square foot of all room additions shall be that of the building to which the addition is attached, except that the building official may in his discretion reduce that valuation if he determines such to be necessary and reasonable. ALUMINUM ROOF STRUCTURES (without slabs) Residential Patio Covers 4.87 sq. ft. Add for Screening .97 sq. ft. Commercial 13.92 sq. ft. FIREPLACES Single 1,740.00 each Dual 2,320.00 each Pre-Fab 1,160.00 each STORAGE SHEDS No Floor 5.22 sq. ft. With Floor 7.89 sq. ft. TRAILER SPACES FOR UTILITY Installation& Slab to Space(new) 2,320.00 Installation at Existing Space with Slab 1,160.00 RETAINING WALLS Two Feet High 9.51 lin. ft. More Than Two Feet High 9.51 lin. ft. *Plus $2.10 lin. ft. for each additional foot over 2 feet PATIO WALLS 4"Block 6"Block On top of 8"Block On top of Retng. Wall Retng. Wall 5' high 10.73 13.01 10.73 14.27 11.89 6' high 11.89 15.43 13.01 16.65 14.27 SWIMMING POOLS Valuation Calculation based on total Surface Area as described below. Building Fees calculated from Table 3-A. Total Surface Area Valuation Result Upto 99 sf $8,120.00 100— 199 sf $8,990.00 200—340 sf $9,860.00 $9,860.00 for the first 340 sf plus $29.00 Over 340 sf for each additional 1 sf, or fraction thereof POOL ENCLOSURES Wood Fences 3.25 lin. ft. Chain Link 3.02 lin. ft. Masonry High Hi h 10.44 lin. ft. Wrought Iron 11.60 lin. ft. EXHIBIT C 1997 UNIFORM ADMINISTRATIVE CODE TABLE 3-B: ELECTRICAL PERMIT FEES Permit Issuance $23.50 1.For the issuance of each electrical permit 2. For the issuingof each supplemental permit for which the original permit has not expired,been canceled,or finaled 7.25 System Fee Schedule (Note:The following do not include permit-issuing fee.) 1. New Residential Buildings The following fees shall include all wiring and electrical equipment in or on each building,or other electrical equipment on the same premises constructed at the same time. Multifamily..For new multifamily buildings(apartments and condominiums)having three or more dwelling unts constructed at the same time,not including the area of garages,carports and accessory buildings,per square foot(0.09 m2) 0.050 Single-and two-family.For new single-and two-family residential buildings constructed at the same time and not including the 90.056 area of garages, carports and accessory buildings,per square foot(0.09 m2) to existingresidential buildings,use the For other types of residential occupancies and for alterations,additions and modifications Unit Fee Schedule. 2. Private Swimming Pools For newP rivate, in-ground swimming pools for single-family and multifamily occupancies,including a complete system of necessarybranch circuit wiring,bonding,grounding, underwater lighting,water pumping and other similar electrical 49.50 equipment directly related to the operation of a swimming pool,each pool 3.Carnivals and Circuses Carnivals,circuses,or other traveling shows or exhibitions utilizing transportable-type rides,booths,displays and attractions. For electricalgenerators and electrically driven rides,each 23.50 7.25 For mechanically driven rides and walk-through attractions or displays having electric lighting,each 7.25 For a system of area and booth lighting,each For permanently installed rides,booths,displays and attractions,use the Unit Fee Schedule. 4.Temporary Power Service For temporary a tem service pole or pedestal,including all pole or pedestal-mounted receptacle outlets and appurtenances,each 23.50 For a temporary distribution system and temporary lighting and receptacle outlets for construction sites,decorative lights,Christmas tree sales lots,fireworks stands,etc.,each 12.30 Unit Fee Schedule (Note:The following do not include permit-issuing fee.) 1. Receptacle,Switch and Light Outlets For receptacle,switch,light or other outlets at which current is used or controlled,except services,feeders and meters: . 0 First 20 fixtures,each 1 0.110 Additional fixtures,each Note:For multi outlet assemblies,each 5 feet(1524 mm)or fraction thereof may be considered as one outlet. 2.Lighting Fixtures For lighting fixtures,sockets or other lamp-holding devices: .10 First 20 fixtures,each 1 1.10 Additional fixtures,each 1.10 For pole or platform-mounted lighting fixtures,each 1.10 For theatrical-type lighting fixtures or assemblies,each 3.Residential Appliances For fixed residential appliances or receptacle outlets for same,including wall-mounted electric ovens;counter-mounted cooking tops;electric ranges; self-contained room,console or through-wall air conditioners;space heaters;food waste grinders; dishwashers;washing machines;water heaters;clothes dryers;or other motor-operated appliances not exceeding I 4,75 horsepower(HP)(746 W)in rating,each Note:For other types of air conditioners and other motor-driven appliances having larger electrical ratings,see Power Apparatus. 4.Nonresidential Appliances For nonresidential appliances and self-contained factory-wired,nonresidential appliances not exceeding 1 horsepower(HP), kilowatt(kW)or kilovolt-ampere(kVA),in rating,including medical and dental devices;food,beverage and ice cream cabinets; 4.75 cases;drinkingfountains;vending machines; laundry machines; or other similar types of equipment,each illuminated show Note: For other types of air conditioners and other motor-driven appliances having larger electrical ratings,see Power Apparatus. 5.Power Apparatus For motors,generators,transformers,rectifiers,synchronous converters,capacitors,industrial heating,air conditioners and heat pumps,cooking or baking equipment and other apparatus,as follows: ares-reactive(kVARRating ):in horsepower(HP),kilowatts(kW),kilovolt-amperes(WA)or kilovolt-amp ( ) 4.75 Up to and including 1,each 12.30 Over 1 and not over 10,each 2.30 Over 10 and not over 50,each 44.50 Over 50 and not over 100,each 44.50 Over 100,each Notes: the sum of the combined ratings may be used. 1. For equipment or appliances having more than one motor,transformer,heater,etc., 2. These fees include all switches,circuit breakers,contactors,thermostats,relays and other directly related control equipment. Table 3-B Busways For trolley and plug-in-type busways,each 100 feet(30 480 mm)or fraction thereof 7.25 Note:An additional fee is required for lighting fixtures,motors and other appliances that are connected to trolley and plug-in-type busways.A fee is not required for portable tools. 7.Signs,Outline Lighting and Marquees For signs,outline lighting systems or marquees supplied from one branch circuit,each 24.60 For additional branch circuits within the same sign,outline lighting system or marquee,each 4.75 8.Services For services of 600 volts or less and not over 200 amperes in rating,each 30.50 For services of 600 volts or less and over 200 amperes to 1,000 amperes,each 62.15 For services over 600 volts or over 1,000 amperes in rating,each 124.30 9. Miscellaneous Apparatus,Conduits and Conductors For electrical apparatus,conduits and conductors for which a permit is required but for which no fee is herein set forth..18.20 Note:This fee is not applicable when a fee is paid for one or more services,outlets,fixtures,appliances,power apparatus, busways,signs or other equipment. Other Inspections and Fees: 1. Inspections outside of normal business hours,per hour(minimum charge-two hours) $49.50* 2. Reinspection fees assessed under provisions of Section 305.8,per inspection $49.50* 3. Inspections for which no fee is specifically indicated,per hour(minimum charge-one-half hour) $49.50* 4. Additional plan review required by changes,additions or revisions to plans or to plans for which an initial review has been completed(minimum charge-one-half hour) $49.50* 5. ELECTRICAL PERMIT FEES FOR ELECTRICAL WORK INCLUDED WITH A BUILDING PERMIT SHALL ASSESSED AT 10% OF THE BUILDING PERMIT FEE. *Or the total hourly cost to the jurisdiction,whichever is the greatest.This cost shall include supervision,overhead,equipment, hourly wages and fringe benefits of the employees involved. EXHIBIT D 1997 UNIFORM ADMINISTRATIVE CODE TABLE 3-C: MECHANICAL PERMIT FEES Permit Issuance and Heaters 1. For the issuance of each mechanical permit $23.50 2. For issuing each supplemental permit for which the original permit has not expired,been canceled or finaled 7.25 Unit Fee Schedule (Note:The following do not include permit-issuing fee.) 1. Furnaces For the installation or relocation of each forced-air or gravity-type furnace or burner,including ducts and vents attached to such appliance,up to and including 100,000 Btu/h (29.3 kW) 14.80 For the installation or relocation of each forced-air or gravity-type furnace or burner,including ducts and vents attached to such appliance over 100,000 Btu/h(29.3 kW) 18.20 For the installation or relocation of each floor furnace,including vent 14.80 For the installation or relocation of each suspended heater,recessed wall heater or floor-mounted unit heater 14.80 2. Appliance Vents For the installation,relocation or replacement of each appliance vent installed and not included in an appliance permit 7.25 3. Repairs or Additions For the repair of,alteration of,or addition to each heating appliance,refrigeration unit,cooling unit,absorption unit,or each heating,cooling,absorption or evaporative cooling system,including installation of controls regulated by the Mechanical Code 13.70 4. Boilers,Compressors and Absorption Systems For the installation or relocation of each boiler or compressor to and including 3 horsepower(10.6 kW),or each absorption system to and including 100,000 Btu/b(29.3 kW) 14.70 For the installation or relocation of each boiler or compressor over 3 horsepower(10.6 kW)to and including 15 horsepower (52.7 kW),or each absorption system over 100,000 Btu/h(29.3 kW)to and including 500,000 Btu/h(146.6 kW) 27.15 For the installation or relocation of each boiler or compressor over 15 horsepower(52.7 kW)to and including 30 horsepower (105.5 kW),or each absorption system over 500,000 Btu/h(146.6 kW)to and including 1,000,000 Btu/h(293.1 kW) 37.25 For the installation or relocation of each boiler or compressor over 30 horsepower(105.5 kW)to and including 50 horsepower (176 kW),or each absorption system over 1,000,000 Btu/h(293.1 kW)to and including 1,750,000 Btu/h(512.9 kW) 55.45 For the installation or relocation of each boiler or compressor over 50 horsepower(176 kW),or each absorption system over 1,750,000 Btu/h(512.9 kW) 92.65 Air Handlers For each air-handling unit to and including 10,000 cubic feet per minute(cfm)(4719 Us),including ducts attached thereto10.65 Note:This fee does not apply to an air-handling unit which is a portion of a factory-assembled appliance,cooling unit, evaporative cooler or absorption unit for which a permit is required elsewhere in the Mechanical Code. For each air-handling unit over 10,000 cfm(4719 L/s) 18.10 6. Evaporative Coolers For each evaporative cooler other than portable type 10.65 7.Ventilation and Exhaust 7.25 For each ventilation fan connected to a single duct For each ventilation system which is not a portion of any heating or air-conditioning system authorized by a permit 10.65 For the installation of each hood which is served by mechanical exhaust,including the ducts for such hood... 10.65 8. Incinerators For the installation or relocation of each domestic-type incinerator 18.20 For the installation or relocation of each commercial or industrial-type incinerator 14.50 9. Miscellaneous For each appliance or piece of equipment regulated by the Mechanical Code but not classed in other appliance categories,or for which the fee is listed in the table 10.65 Other Inspections and Fees: 1. Inspections outside of normal business hours,per hour(minimum charge-two hours) .$49.50* 2. Reinspection fees assessed under provisions of Section 305.8,per inspection .$49.50* 3.Inspections for which no fee is specifically indicated,per hour(minimum charge--one-half hour) $49.50* 4.Additional plan review required by changes,additions or revisions to plans or to plans for which an initial review has been completed(minimum charge-one-half hour) $49.50* 5.MECHANICAL PERMIT FEES FOR MECHANICAL WORK INCLUDED WITH A BUILDING PERMIT SHALL ASSESSED AT 10% OF THE BUILDING PERMIT FEE. *Or the total hourly cost to the jurisdiction,whichever is the greatest.This cost shall include supervision,overhead,equipment, hourly wages and fringe benefits of the employees involved. • EXHIBIT E 1997 UNIFORM ADMINISTRATIVE CODE TABLE 3-D: PLUMBING PERMIT FEES Permit Issuance 1. For the issuance of each plumbing permit $23.50 2. For issuing each supplemental permit for which the original permit has not expired,been canceled or finaled 7.25 Unit Fee Schedule (Note:The following do not include permit-issuing fee.) 1.Fixtures and Vents For each plumbing fixture or trap or set of fixtures on one trap(including water,drainage piping and backflow protection thereof) 9.80 For repair or alteration of drainage or vent piping,each fixture 4.75 2.Sewers,Disposal Systems and Interceptors For each building sewer and each trailer park sewer 24.65 For each cesspool 37.25 For each private sewage disposal system 74.50 For each industrial waste pretreatment interceptor,including its trap and vent,excepting kitchen-type grease interceptors functioning as fixture traps 19.90 Rainwater systems-per drain(inside building) 9.80 3.Water Piping and Water Heaters For installation,alteration,or repair of water piping or water-treating equipment,or both,each 4.75 For each water heater including vent 12.30 For vents only,see Table 3-C. 4.Gas Piping Systems For each gas piping system of one to five outlets 6.15 For each additional outlet over five,each 1.10 5.Lawn Sprinklers,Vacuum Breakers and Backflow Protection Devices For each lawn sprinkler system on any one meter,including backflow protection devices thereof 14.80 For atmospheric-type vacuum breakers or backflow protection devices not included in Item 1: 1 to 5 devices 12.30 Over 5 devices,each 2.25 For each backflow-protection device other than atmospheric-type vacuum breakers: 2 inches(50.8 mm)and smaller 12.30 Over 2 inches(50.8 mm) 24.65 6.Swimming Pools For each swimming pool or spa: Public pool 91.25 Public spa 60.75 Private pool 60.75 Private spa 30.25 7.Miscellaneous For each appliance or piece of equipment regulated by the Plumbing Code but not classed in other appliance categories, or for which no other fee is listed in this code 9.80 Other Inspections and Fees: 1. Inspections outside of normal business hours,per hour(minimum charge-two hours) $49.50* 2.Reinspection fees assessed under provisions of Section 305.8,per inspection $49.50* 3.Inspections for which no fee is specifically indicated,per hour(minimum charge-one-half hour) $49.50* 4.Additional plan review required by changes,additions or revisions to plans or to plans for which an initial review has been completed(minimum charge-one-half hour) $49.50* 6. PLUMBING PERMIT FEES FOR PLUMBING WORK INCLUDED WITH A BUILDING PERMIT SHALL ASSESSED AT 10% OF THE BUILDING PERMIT FEE. *Or the total hourly cost to the jurisdiction,whichever is the greatest.This cost shall include supervision,overhead,equipment, hourly wages and fringe benefits of the employees involved. ti ORDINANCE NO. (0) 02- 12 ORDINANCE NO. (0) 02- 12 , AMENDING CHAPTER 6, BUILDING, OF THE TOWN CODE OF THE TOWN OF ORO VALLEY TOWN CODE, SECTION 6-1-4 ADOPTION OF UNIFORM ADMINISTRATIVE CODE; PROVIDING FOR FEE AMMENDMENTS TO THE UNIFORM ADMINISTRATIVE CODE AND TOWN OF ORO VALLEY AMENDMENTS TO THE UNIFORM ADMINISTRATIVE CODE. 31, 2000, the Town Council approved Ordinance on Julypp No. (0) 00-24 which adopted those certain documents entitled, the 1997 Uniform Administrative Code", WHEREAS, it is necessary to provide updated fees schedules for the Codes, WHEREAS, provide it is necessaryto updated building valuation schedules for the Codes, WHEREAS, the Mayor and Town Council of the Town of Oro Valley have determined that the proposed codes and amendments serve to further public health, safety and welfare; NOW, THEREFORE, BE IT ORDAINED by the mayor and town council of the Town of Oro Valley, Arizona that the certain document, known as "The Code of the Town of Oro Valley, Arizona," is hereby ammended as follows: SECTION 1. Section 6-1-4 is amended to read as follows, with additions being shown in ALL CAPS and deletions being shown in Strikeout text: 1. Town of Oro Valley Amendments to the Uniform Administrative Code, 1997 Edition, Chapter 3, Table 3-A, insert new item 7 under"Other Inspections and Fees". 7. REVIEW FEE FOR APPEALS TO THE BUILDING OFFICIAL TO US ALTERNATE MATERIALS,LS METHODS OF DESIGN AND METHODS OF CONSTRUCTION $100.00. 2. Town of Oro ValleyAmendments to the Uniform Administrative Code, 1997 Edition, Chapter 3, Table 3-A, insert new item 8 under"Other Inspections and Fees". 8. THE DETERMINATION OF CONSTRUCTION VALUATIONS USED IN CALCULATING BUILDING PERMIT FEES SHALL BE BASED ON THE BUILDING VALUATION DATA SCHEDULE AS PUBLISHED IN THE MOST CURRENT EDITION OF THE MAY-JUNE EDITION OF "BUILDING STANDARDS"MAGAZINE PUBLISHED BY THE INTERNATIONAL COMFERENCE NCE OF BUILDING OFFICIALS, 5360 WORKMAN MILL RODE, WITTIER, CALIFORNIA 90601-2298 AND THE ATTACHED TOWN OF ORO VALLEY MISCELANEOUS STRUCTURES BUILDING VALUATION DATA SCHEDULE ATTACHED AS EXHIBIT A. THE "GOOD" CLASSIFICATIONS SHALL BE USED FOR RESIDENTIAL CONSTRUCTION. 2. Table 3 B Electrical Permit Fees insert new item 5. Under "Other Inspections and Fees". 5. ELECTRICAL PERMIT FEES FOR ELECTRICAL WORK INCLUDED WITH A BUILDING PERMIT SHALL BE 10% OF THE BUILDING PERMIT FEE. 3. Table 3-C—Mechanical Permit Fees insert new item 5. Under"Other Inspections and Fees". 5. MECHANICAL PERMIT FEES FOR MECHANICAL WORK INCLUDED WITH A BUILDING PERMIT SHALL BE 10% OF THE BUILDING PERMIT FEE. 4. Table 3-D umbin P1 g Permit Fees insert new item 5. Under "Other Inspections and Fees". 5. PLUMBING PERMIT FEES FOR PLUMBING WORK INCLUDED WITH A BUILDING PERMIT SHALL BE 10% OF THE BUILDING PERMIT FEE. SECTION 2. Repeal of all ordinances and parts of ordinances in conflict with the provisions set forth herein or any part of the code adopted herein by reference does not affect rights and duties that have matured or penalties that were incurred and proceedings that were begun beforeservation of the peace, health and safety of the Town of Oro Valley, Arizona, an emergency is declared to exist, and this ordinance shall become immediately operative and in force from and after the date of posting hereof. SECTION 3. That nothing in this ordinance or in the Codes hereby adopted shall be construed to affect any suit or proceeding impending in any court, or any rights acquired, or liability incurred, or any cause or causes of action acquired or existing, under any act or ordinance hereby repealed as cited in Section 2 of this ordinance; nor shall any just or legal right or remedy of any character be lost, impaired or affected by this ordinance. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 15TH day of MAY , 2002 . APPROVED this 15TH day of MAY, 2002 by the affirmative vote of three- fourths of the members of the Town Council of the Town of Oro Valley, Arizona. Paul Loomis, Mayor • ATTEST: Kathryn Cuvelier, Town Clerk APPROVED AS TO FORM: Dan Dudley, Town Attorney TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: May 15, 2002 1'O: HONORABLE MAYOR& COUNCIL FROM: Sangeeta Jain, Planner II SUBJECT: PUBLIC HEARING: ORDINANCE NO. (0)0214 , OV9-02-05, REQUEST BY MMLA, ON BEHALF OF VISTOSO PARTNERS LLC, TO AMEND THE RANCHO VISTOSO PLANNED AREA DEVELOPMENT FOR NH 11 PARCEL AC, NH 10 PARCELS B, C, X, Y AND V AS FOLLOWS: (I) TO REDUCE FRONT YARD SETBACK REQUIREMENTS, AND (II) TO EXCHANGE PAD DESIGNATED OPEN SPACE IN PARCEL C (PARCEL 219-22-002Q (PART), 219-19-002G, 219-19-002J, 219-19-002L, 219- 19-1940) OWNERSHIP: Vistoso Partners LLC 1121 W. Warner Road#109 Tempe, AZ 85719 AGENT: MMLA 00 E Wetmore Rd#110 Tucson, AZ 85719 PETITIONER'S REQUEST: On behalf of the property owners, MMLA requests an amendment to the Rancho Vistoso (RV) Planned Area Development (PAD) as follows: (I) To reduce front yard setback from 20 feet to 10 feet in NH 11 Parcel AC &NH 10 Parcels B, C, X, Y, &V for homes with a side entry garage option. (II) To exchange PAD designated open space in Parcel C. BACKGROUND: Rancho Vistoso is a large master-planned community, located in the northeast portion of Oro Valley. It was annexed into the Town of Oro Valley in 1987 and the zoning was translated from Pima County zoning to Oro Valley PAD at that time. It is comprised of several planning areas referred to as "neighborhoods". Neighborhood (NH) 11 is located in the northwestern portion of Rancho Vistoso and NH 10 in the southwestern portion of RV. The current land uses in NH 10 and NH 11 are mostly single-family residential and golf courses. The land use designations in all the parcels is medium density residential [3-6 residential units per acre (RAC)], except Parcel X. Parcel X has medium high density residential (6-8 RAC) as the land use designation. following are the proposed site characteristics: Total Site Area 163.9 acres Number of Proposed Lots 492 TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 4 Proposed Overall Density 3 RAC le above mentioned characteristics and the layout for the plat shown in the exhibits is tentative and being used ,or illustrative purposes for the requested amendments. The action on requested amendments does not imply approval of the layout of the plat. SURROUNDING LAND USES/GENERAL CHARACTER: The surrounding properties/uses are as follows: North - Stone Canyon Residential Development and Golf Course East - Rancho Vistoso Golf Course South - Moore Road and Pima County un-subdivided, undeveloped medium high density residential West - Open Space, Pima County un-subdivided, NH 10 Parcel A (southern end) PREVIOUS AMENDMENT CASES ON PROPERTY: A similar PAD amendment for reduced front setbacks was approved in 1997 for NH 10 Parcel N. The conditions attached to this amendment were as follows: • No more than ten percent of the units shall be closer than ten feet to the back of the curb. The remaining units shall have no less than a twenty-foot building setback from the curb. • An adequate number of off-street and off-lot parking spaces shall be provided for visitors as required by OVZCR, i.e., one per four dwelling units. Signage shall be provided limiting on-street parking to one side of the street with no overnight on-street parking allowed. • Additional open space shall be provided equal to the amount of reduced front yard setbacks. • The distance between buildings shall be no less than ten feet. SITE REVIEW AND DISCUSSION: PAD Amendment#1: To Reduce Front Yard Setback Requirements The following table lists the required setbacks per the RV PAD: Medium Density Residential Medium High Density Proposed Setbacks (3-6) RAC Residential (6-8) RAC Front Yard 20' 20' 10' (for houses with side entry garage) Side Yard 5' or 0' for common wall 5' or 0' for common wall Same Rear Yard 10' 5' Same As per the applicant, some of the floor plans proposed for this project will have an option for an additional third car garage which will have a side entry(see attached Exhibit 1). This option would require reduced setbacks for the garage portion only. Therefore, this request for reduced setbacks is only for houses that will feature an ption for a side entry garage. Side entry garage homes will enhance the streetscape by providing relief from the garage dominating the front facade of the homes. However, staff has concerns about the potential impacts of the reduction of front building TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 3 of 4 setbacks along the street frontage. The typical 20-foot building setback from the street serves to provide both equate on-site parking for each dwelling unit and open space along the streetscape. ne impacts of the proposed reduction can be mitigated by incorporating requirements similar to those utilized in 1997 for Parcel N in addition to those listed in Exhibit A. Additional conditions where derived by utilizing design guidelines as a guide. PAD Amendment #2: To Exchange PAD Designated Open Space in Parcel C The 1.6 acres of open space in Parcel C (shown in Exhibit 2), was designated as open space at the time of approval of the PAD. This area is excluded from any development. Staff has evaluated this open space in terms of its environmental value. Since it will be surrounded by medium density homes on all sides, its environmental value will be greatly negated. Staff is asking for at least 1:1 trade in terms of meaningful and useable open space distributed throughout the project area. The breakdown of the trade areas for open space is provided below: Open Space Areas Encroached 1.6 acres (in Parcel C) Open Space Areas Provided as Trade 3.3 acres (Medium Density Residential in Parcel B) Net Gain of Open Space for the Town 1.7 acres In addition, the applicant is proposing to provide more than 18 acres of open space throughout the project. ApoSince this is big development with almost 500 homes, staff would like to see that the proposed open space be ibsobistributed evenly throughout the project. Staff has addressed these concerns with the conditions of approval listed in Exhibit B. Trails: The RV PAD shows a pedestrian trail along the western boundary of the project which forms a loop through the middle of Parcel B as shown in the attached trails map. Staff is requiring that that the applicant provide the pedestrian trail as required by the PAD with the conditions listed in Exhibit B. Recreation Areas: Per the OVZCR Sec. 4-305 requirements, 5.8 acres of recreation area (1 acre for every 85 dwelling units) would have to be provided for this development. However, the RV PAD which governs, requires that 1.8 acres of recreation be provided as part of Parcel X development. Staff will review the recreation areas with the preliminary plat review. Staff is adding this as a condition of approval that the applicant does provide the RV PAD - required recreation areas with both active and passive amenities. NOTIFICATION: The property was posted and noticed per the requirements. Staff has not received any comments to date. GENERAL PLAN CONFORMANCE: Staff has evaluated the PAD amendment proposal against the Town's 1996 adopted General Plan and Policies. Staff finding is that the proposal conforms to the General Plan policies as noted below: Land Use: The General Plan Land Use Map identifies the subject parcels as low density residential (0.6 — 1.2 dwelling units per acre). The revision of the building setbacks does not change the land use density. Therefore, the PAD amendment is consistent with the Town's adopted Land Use Map. The second PAD amendment TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 4 of 4 request to re-designate PAD open space is also consistent with the General Plan as the applicant is proposing to ,rovide meaningful open space throughout the project. Parks, Open Space and Recreation: The applicant is proposing to provide 21 acres of additional open space which is distributed throughout the project. In addition, staff is requiring both active and passive recreation areas throughout the project as part of the proposed open space trade. Natural Resource Conservation: The applicant is enhancing PAD designated natural open space along the western portion of the property by adding more open space to it. Also, there are riparian areas along the western portion of the property and along the eastern boundary of Parcel C. The applicant is proposing to leave these riparian areas as natural open space. PLANNING & ZONING COMMISSION ACTION: At its April 2, 2002 meeting, the Planning & Zoning Commission voted 5-0 to recommend approval of this item, with the conditions attached in Exhibits 'A' and `B'. However, the Commission was very concerned about view protection for the existing homes in the area. They recommended sending a memo to the DRB and Town Council that they (DRB and Town Council) should look at the positioning of the two-story homes from a view protection perspective at the time of preliminary plat approval process. Staff would provide this memo at the time of plat review for this project. STAFF RECOMMENDATION: taff recommends approval of the PAD amendment requests with the conditions attached in Exhibits 'A' & SUGGESTED MOTIONS: I move to approve Ordinance No. (0)02-14 , OV9-02-05, an amendment to the Rancho Vistoso PAD, with the conditions listed in Exhibits 'A' & `B' attached herewith. -or- I move to approve Ordinance No. (0)02-14 , OV9-02-05, an amendment to the Rancho Vistoso PAD, with the conditions listed in Exhibits 'A' & `B' attached herewith and the following added conditions: -or- I move to deny Ordinance No. (0)02-14 , finding that ATTACHMENTS: Planni�: Zo g Administrator 1. Ordinance No. (0)02 -14 2. Exhibit A Conditions of Approval to reduce setbacks 3. Exhibit B: Conditions of Approval to exchange open space 7g,111- , 1. Exhibit 1: Side Entry Garage Co ii unity Dev pment Director . Exhibit 2: Open Space 6. Trail exhibit Town Manager ORDINANCE NO. (0)2002-14 AN ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA, AMENDING RANCHO VISTOSO PLANNED AREA DEVELOPMENT DOCUMENT AND LAND USE MAP FOR NEIGHBORHOOD 11 PARCEL AC, NEIGHBORHOOD 10 PARCELS B, C, X, Y AND V, PROVIDING FOR A REDUCTION IN FRONT YARD SETBACK REQUIREMENTS AND TO EXCHANGE PAD DESIGNATED OPEN SPACE IN PARCEL C WHEREAS, the Town of Oro Valley adopted a document known as the "Rancho Vistoso Planned Area Development Document"; and WHEREAS, it has become necessary to revise, amend and update this document due to a request to amend front yard setback requirements and exchange of designated open space; and WHEREAS, the Planning and Zoning Commission, having considered an amendment to the Planned Area Development as mentioned herein; and having held a public hearing on said amendment; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY: SECTION 1. The Council hereby adopts a revised Planned Area Development as a part of that certain document known as "Rancho Vistoso Planned Area Development". Said revision shall be as presented in Exhibit 1 and Exhibit 2, with the conditions established by Exhibit A and Exhibit B. SECTION 2. The effective date of the revised PAD document shall be thirty days after the adoption of this ordinance by the Town Council. SECTION 3. If any section, subsection, sentence, clause, phrase, or portion of the ordinance or any part of the Land Use Map amendment adopted herein is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof SECTION 4. That all ordinances and parts of ordinances in conflict herewith be repealed to the extent of such conflict. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona this 15th day of May 2002. Paul H. Loomis, Mayor ATTEST: Kathryn Cuvelier, Town Clerk APPROVED AS TO FORM: Dan Dudley, Town Attorney EXHIBIT "A" CONDITIONS OF APPROVAL OV9-02-05 AMENDMENT TO THE RANCHO VISTOSO PLANNED AREA DEVELOPMENT RV NH 11 PARCEL AC, NH 10 PARCELS B, C,X, Y AND V TO REDUCE FRONT YARD SETBACK REQUIREMENTS The following shall be added as general notes on the preliminary plat and final plat for this project: 1. No more than 2 reduced setback homes shall be built next to each other. 2. Reduced setbacks shall not be allowed for homes larger than 1-story. 3. No two 2-story homes will be built adjacent to each other. 4. The front setbacks will vary for 2 abutting houses. 5. The side entry garages shall have an articulation (e.g. windows) on the side facing the street. 6. The garages for three cars shall have the third portion offset from the other two. 7. The front garage(s) shall not consist of more that 50% of the total building frontage. . The garages shall not project more than 5-feet in front of a house (unless side-entry). 9. Maintain minimum 5' side yard setback for all homes. 10. The second story should have less area than the first story in order to reduce building mass. 11. One electronic copy and 4 hard bound copies of the revised PAD document shall be submitted to the Town after the amendment is approved. EXHIBIT "B" CONDITIONS OF APPROVAL OV9-02-05 AMENDMENT TO THE RANCHO VISTOSO PLANNED AREA DEVELOPMENT RV NH 11 PARCEL AC,NH 10 PARCELS B, C, X,Y AND V TO EXCHANGE PAD DESIGNATED OPEN SPACE IN PARCEL C 1. Provide 1.8 acres of recreation area as required by PAD for Parcel X. The following will apply for the recreation area design and requirements: • Riparian, open space, trail, and areas for drainage/utility facilities may not be counted in the acreage calculation for recreation area requirements. • Recreation areas must be incorporated within each subdivision to break-up intensive massing of lots in clusters. • A recreation concept plan must be provided with the preliminary plat. A detailed recreation plan will be required as part of the landscape plan. • A portion of the required recreation area must be positioned in landscaped nodes along the trail. 2. Provide the pedestrian trail with the alignment as close as possible to the one shown on the RV PAD in the project area. The following will apply for the trail design: • The trails shall be integrated into the development by providing continuous route without abrupt jogs or transitions in direction. • The trail alignment will be reviewed with the preliminary plat for this project. • Provide connections to existing or proposed trails and neighborhood parks in the surrounding areas. • The trail must be built with a treated decomposed granite surface for the trail areas outside of PAD designated open spaces. It must be landscaped with sufficient vegetation to provide shade. • Drainage areas should be used as landscaped trail access points where appropriate. 3. One electronic copy and 4 hard bound copies of the revised PAD document shall be submitted to the Town after the amendment is approved. S:\0107&' -'\Exhibits\PAD-Ex-2.dwg I P g JNI/ 0 "Tin 0 .-11 CI .0 r: VT1) ;13 i m 1'4t, Z-o Eil CO gi ,:,,,, 1'4. 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H .,.. ,.....,.., , .____Lii__,. -I / H6F-1. — -- -----1 I li I [17 -7---ii ----- Li -71 1 ' --- -ii HI r,i .- \iiiii".1.:41 r I. I I i ..„, I, .----- - 11 i i - 73 ,... \ I t t i 1.,111- -Ill \ ! '._ .1 --'----- //-, N's: • . (1) ,:, Q - 1- CO I w __.� LAt . 0 Z •< . , , , , .._ c___.:. __.. ... .„,., k,„,- L ) .t Eli ) --- a, <„ ...... --<,,,----•i \( `'.-�f-_ �. a a �- - 0 <___ / , Q •,. 1 i i Q LIM <.....-0......, Q �r Z ;;;44- Cim -. . 74if Ce (9 E .. a .... INA ... .4.. , • { REVISED EXHIBIT "A" CONDITIONS OF APPROVAL OV9-02-05 AMENDMENT TO THE RANCHO VISTOSO PLANNED AREA DEVELOPMENT RV NH 11 PARCEL AC,NH 10 PARCELS B, C,X,Y AND V TO REDUCE FRONT YARD SETBACK REQUIREMENTS The following shall be added as general notes on the preliminary plat and final plat for this project: 1. No more than 2 reduced setback homes shall be built next to each other. 2. Reduced setbacks shall not be allowed for homes larger than 1-story. 3. 2-story homes shall be restricted as follows: • No more than two shall be built adjacent to each other along major streets. • No more than three shall be built adjacent to each other along interior streets. • Shall not be built on all corner lots. • Shall not be built along golf courses. • If the_ back on ma'or streets then the shall have a porch/deck on the second level. 4. The front setbacks will vary for 2 abutting houses. 5. The side entry garages shall have an articulation (e.g. windows)on the side facing the street. 6. The garages for three cars shall have the third portion offset from the other two. 7. The front garage(s) shall not consist of more that 50% of the total building frontage. 8. The garages shall not project more than 5-feet in front of a house (unless side-entry). 9. k4 • . •• •• •••• •• ' •:• • • : - • • •• -1-0. 9. The second story must have less area than the first story in order to reduce building mass. -14. 10. One electronic copy and 4 hard bound copies of the revised PAD document shall be submitted to the Town after the amendment is approved. REVISED EXHIBIT "B" CONDITIONS OF APPROVAL OV9-02-05 AMENDMENT TO THE RANCHO VISTOSO PLANNED AREA DEVELOPMENT RV NH 11 PARCEL AC, NH 10 PARCELS B, C,X,Y AND V TO EXCHANGE PAD DESIGNATED OPEN SPACE IN PARCEL C I 1. Provide 1.8 acres of recreation area as required by PAD for Parcel X in one of the following two ways: A. Provide the recreation area as a single cluster in Parcel X, OR B. Distribute the recreation area amongst the 6 parcels mentioned herein and the following recreation area design and requirements will apply: • Riparian, open space, trail, and areas for drainage/utility facilities may not be counted in the acreage calculation for recreation area requirements. • Recreation areas or open space must be incorporated within each subdivision to break-up intensive massing of lots in clusters. • A recreation concept plan must be provided for all 6 parcels prior to or concurrent with approval of the first preliminary plat submitted for this project. A detailed recreation plan will be required as part of future landscape plans. • A portion of the required recreation area must be positioned in landscaped nodes along the trail. 2. Provide the pedestrian trail with the alignment as close as possible to the one shown on the RV PAD in the project area. The following will apply for the trail design: • The trails shall be integrated into the development by providing a continuous route without abrupt jogs or transitions in direction. • The trail alignment will be reviewed and approved for all 6 parcels prior to or concurrent with approval of the first preliminary plat submitted for this project. • Provide connections to existing or proposed trails and neighborhood parks in the surrounding areas. • The trail must be built with a treated decomposed granite surface for the trail areas outside of PAD designated open spaces. It must be landscaped with sufficient vegetation to provide shade. • Drainage areas should be used as landscaped trail access points where appropriate. 3. One electronic copy and 4 hard bound copies of the revised PAD document shall be submitted to the Town after the amendment is approved. TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: May 15,2002 TO: HONORABLE MAYOR& COUNCIL FROM: William A.Jansen,P.E., Town Engineer SUBJECT: Resolution (R)02-36 Consideration to enter into a Cost Sharing Agreement between the Town of Oro Valley and Tucson Electric Power(TEP)for a new 13.8 KV Electrical Service for the Development of Rancho Vistoso Neighborhoods 3& 4. SUMMARY: At the May 1, 2002 Town Council meeting this item was continued by Council until the May 15, 2002 Meeting and the staff was directed to provide more information about existing cost sharing arrangements that may be in place between TEP and other jurisdictions. Staff is requesting that this item be continued until the June 5,2002 meeting to provide sufficient time for staff to adequately develop the information requested by Council. RECOMMENDATION: Town staff recommends a continuance to the June 5, 2002 Town Council meeting.. SUGGESTED MOTION: The Council may wish to consider one of the following motions: I move to continue this matter at the June 5,2002 Town Council meeting. 1-t) William A. Jansen, P.E., 1 Engineer a 0}1- Chuck Sweet, own Manager TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: May 15, 2002 I'O: HONORABLE MAYOR& COUNCIL FROM: Sangeeta Jain, Planner II SUBJECT: 0V12-02-01, JOHN A. EVANS & ASSOCIATES, ON BEHALF OF TANGERINE LIMITED PARTNERSHIP REQUESTS APPROVAL OF A PRELIMINARY PLAT KNOWN AS VISTOSO GATEWAY LOCATED NORTH OF TANGERINE ROAD BETWEEN PROPOSED LA CANADA DRIVE EXTENSION AND REFLECTION RIDGE DRIVE (PARCEL #s 291-51-0040, 291-51-0050,AND 291-51-0060) BACKGROUND John A. Evans & Associates, representing Tangerine Limited Partnership, requests Town Council approval of a Preliminary Plat for 50 lots. The project site is located north of Tangerine Road, east of La Canada Drive proposed extension, and west of Reflection Ridge Drive. The rezoning from R1-144 to R1-36 for this 53.5 acre property was approved by Town Council in June 2001. SUMMARY: Project Overview Currently, the property is undisturbed natural desert, except for a vacant boarded-up structure that exists in the outhwestem part of the site. A major wash runs through the site from northeast to southwest. This wash forms the western border of the property. The wash contains a portion of a protected riparian habitat with significant vegetation in and around the 100-year flood limits. The terrain of the site is relatively flat, except for some areas of 15% slopes and greater around the banks of the wash. The project is planned as a single-family residential subdivision of 50 lots with an average lot size of 36,920 square feet (SF). The average density of the proposed development is 0.93 dwelling units per acre (DU/AC). The development standards for the proposed subdivision are as follow: Area of Site 53.5 Acres Current Zoning R1-36 Proposed Density 0.93 DU/AC No. of Lots proposed 50 Average Lot Size 36,920 SF Lot Size (Min and Max) 28,802 and 62,097 SF Building Height 18' Setbacks (Front, Side and Rear) 30, 15, 40 ft Dedication of Right-of-Way for La Canada Drive Extension As per the rezoning condition for this development, the owners of the property will be dedicating the right of way needed for the La Canada Drive extension. The 15-acre parcel shown as "excluded" on the plat will be edicated to the Town at the time of final plat recordation of this plat, per general note #25 on the preliminary plat. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 5 7ro Valley Zoning Code Revised (OVZCR) Site Resource Inventory: At the time of rezoning, the applicant opted for the Site Resource Inventory (SRI) bonus to reduce lot sizes. As per Sec 14-104 of the OVZCR, the applicant may reduce the lot sizes by up to 20% if at least 71% of the significant vegetation is preserved in place. However, such sub-standard sized lots must be placed as far away from riparian habitats as feasible. Since the applicant is proposing to preserve over 92% of the significant vegetation on the site, he reduced certain lots to 28,000 SF from the required minimum 36,000 SF in R1-36 zoning districts. There are 15 such sub-standard lots and all of them have been placed away from the riparian areas. Riparian Habitat Protection Overlay District: There is a riparian area along the western portion of the property. The proposed preliminary plat for the site has lots being platted into the protected riparian habitat, per the Tentative Development Plan (TDP). However, at the time of rezoning, a conservation easement was added to the plat to protect and maintain the area during and after construction. The Covenants, Conditions and Restrictions (CC&Rs) of this subdivision and a general note on the preliminary plat accounts for the existence of such easement behind lots 32 through 50. Furthermore, during the rezoning process, staff recommended that the developer provide a wall at the back of lots 32 through 50 with no individual openings to the riparian areas to help ensure protection of this riparian habitat. A general note to this effect has been added to the preliminary plat. Tangerine Road Corridor Overlay District: This project complies with the guidelines of the Tangerine :orridor Overlay District (TRCOD). TRCOD requires a 100-foot building height setback and a 50-foot buffer from the Tangerine Road right-of-way. The project is in conformance with this requirement. Recreation Areas and Trail: As per the OVZCR, the applicant is required to provide 0.59 acres (1 acre for every 85 DUs) of recreation area. Recreation area required by Code: 25,700 SF Recreation Areas Proposed on the PP: 62,000 SF There are three recreation areas being proposed on the preliminary plat which are included in the Common Areas (CA) `B', 'C', and 'D'. These recreation areas are exclusive of areas to be used for detention basins. There are six parking spaces provided for these recreation areas - 2 spaces at each recreation area. The recreation areas will have both active and passive recreation facilities which will be detailed in the recreation area plan. There will be gated openings to the Wash from the Common Areas 'C' and `D'. Additionally, the applicant is proposing to provide connections to the future Tangerine Road bike and pedestrian improvements through the Common area 'B' located along the Tangerine Road. The developer will be paying in-lieu fees for all bicycle and pedestrian improvements per the Town of Oro Valley Bike and Pedestrian Plan to Tangerine Road along the frontage of this subdivision. As part of the rezoning process, the owners are dedicating almost 15 acres of land, west of the wash to the Town. This land is being dedicated solely for the purposes of La Canada right-of-way, open space, and parks & rails. Upon acceptance of the dedication, the Town will establish a primary hiking and equestrian route outside of the wash, on the west side. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 3 of 5 The plat is in conformance with the recreation area requirements of the OVZCR. Specific recreation amenities will be detailed in the landscape plan. Buffer Yard Requirements: According to Sec. 14-206 of the OVZCR, the proposed plat must have buffer yard 'C' along the Reflection Ridge Drive. No other buffer yards are needed anywhere else in the development. The buffer yards shall be shown on the landscape plan for this development. OVZCR Design Guidelines: The design guidelines per Sec 16-103 of the OVZCR were applied at the time of rezoning. The following design guidelines have been applied to this project based on the TDP: 1. Natural features (drainage corridors, vegetation, habitat, etc.) should be preserved: The proposed project is preserving the significant vegetation and the wash areas. 2. Vistas of surrounding natural terrain should be preserved: The proposed project will achieve this by limiting the height of homes to 18'. 3. De-emphasize garages on street frontages: During the rezoning process, conditions addressing the streetscape were added and have been transferred to the preliminary plat as follows: • The garages shall constitute no more than 50% of the front façade of the house and the garages will not project more than 5 feet in front of the house. • The setbacks for the houses shall vary so that no two units are equally aligned. The same floor plan and elevation shall not be repeated without at least a three lot separation. Grading This project is a 54 acre custom-graded subdivision. A Type 2 Grading Permit will be required to construct roadway, drainage facilities and utilities for this development. Type 1 Grading Permits will be required for grading each individual lot. Grading will be required at the northwest corner of the Reflection Ridge Drive and Tangerine Road intersection to increase sight distance to the west, per a Town Council condition of rezoning for this development. No grading waiver will be required. Drainage The existing drainage pattern will be maintained. Detention will be provided by 2 basins on the south side of the development and one in Common Area C. A Floodplain Use Permit will be required to construct bank protection and fill to provide buildable area for some lots along the major wash on the west portion of this subdivision. Traffic Access to the subdivision from Tangerine Road will be from Reflection Ridge Drive. The development will have minor impacts at the intersection of Reflection Ridge Drive and Tangerine Road due to trip generation for this subdivision. There is a general note on the preliminary plat that Reflection Ridge Drive shall be modified as necessary to provide separate southbound right and left turn lanes at its intersection with Tangerine Road. TENERAL PLAN CONFORMANCE: Staff has evaluated the Vistoso Gateway PP against the Town of Oro Valley General Plan. The General Plan land use map designates this property as low density residential (1.3 - 2.0 DU/AC) and the proposed density of TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 4 of 5 Tistoso Gateway, at 0.93 DU/AC, is in conformance with the General Plan designation. The PP for Vistoso gateway is in conformance with the elements of the Town of Oro Valley General Plan as follows: Natural Environment Protection: The proposed plat preserves 92% of the significant vegetation found on the site. Additionally, the riparian area is being held under a conservation easement to be maintained by the home owners association. View Protection: The applicant agreed to a maximum height will be 18' in the subdivision during the rezoning process. This will help provide adequate view protection for existing surrounding neighborhoods. Parks, Open Space and Recreation: This proposal will be providing over an acre of land for recreation purposes. It will also be dedicating 12.4 acres of undisturbed open space consisting of riparian habitat in conservation easements. Natural Resource Conservation: Policy 8.1N, prohibits mass grading for residential developments in 2.0 DU/AC and under. The applicant is proposing custom grading with a 12,000 SF grading limit for each lot along riparian areas and 18,000 SF for all other lots. PUBLIC PRESENTATION: Pursuant to Resolution (R) 98-31, "all presentation before Boards, Commissions and Council of rezonings subdivision plats, development plans, and planned area developments must be formatted to be shown on the 'own's projection system or overhead system. The Planning and Zoning Administrator; however, may exempt certain projects". A .resentation must be desi_ ed to insure that the audience staff and votin_ bod can view the • a.hics. Examples of acceptable computer formats are Power Point, Arc View, a videotape presentation, and/or overhead transparences. The applicant is responsible for the development, presentation, and coordination of all presentation materials. If an applicant does not conform to the aforementioned resolution, the item may be continued due to non- compliance. DEVELOPMENT REVIEW BOARD ACTION: At its April 9, 2002 meeting, the Development Review Board voted 4-1 to recommend approval of this item, with the conditions attached in Exhibit 'A'. DRB members were very concerned about view protection for existing homes in the area. However, they did not provide any direction as to how to adequately protect the views. There is a condition on the plat limiting the height to 18' for all the homes in this development. STAFF RECOMMENDATION: Staff recommends that the Town Council approve the Preliminary Plat for Vistoso Gateway, subject to the onditions listed in Exhibit A. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 5 of 5 ',UGGESTED MOTIONS: I move to approve OV12-02-01, Vistoso Gateway Preliminary Plat Lots 1 - 50, subject to the conditions listed in Exhibit 'A'. -or- I move to approve OV 12-02-01, Vistoso Gateway Preliminary Plat Lots 1 - 50, subject to the conditions listed in Exhibit 'A' and the following added conditions -or- I move to deny OV 12-02-01, finding Attachments: 1. Preliminary Plat Vistoso Gateway 2. Exhibit 'A' 1 .11 Pla �.nd Zo g Administrator n Community Developm-nt I irector its ,teve Town Manager F:\OV\OV 12\2000\12-00-20\Final Plat\TC Extension Rpt.doc EXHIBIT 'A' CONDITIONS OF PRELIMINARY PLAT APPROVAL OV12-02-01 VISTOSO GATEWAY PRELIMINARY PLAT LOTS 1 - 50 1) Copies of correspondence and application related to any Nationwide Permits or Individual Permit required for encroachment into the jurisdictional washes delineated by the U.S. Corps of Engineers shall be submitted to the Town of Oro Valley. Copies of the approved Nationwide Permit or Individual Permit, if required, shall be submitted prior to issuance of a grading permit. F:\OV\OV 12\2000\12-00-20\Final Plat\TC Extension Rpt.doc u j '..2 ,n N v IP V � rw �'' •N� oo yo � ae aOiS? N o `°P �+ ?+ f„ i u Na $ g! M ?X oyiz FIA II i Mg!•''';1)itn ari a� NA; -ill! 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" ,x..0'4 -L_----� -_____L }p 6.11. / - 'T�?rr��•L,� REDS �— 'is j{^' P. 6,1m TANGERINE HEIGHTS /5 Lars t-t+(&c I(*(u .A. �, RCM 12.PAM 2a $iI P-1 R1-34 M 4 m u u s Z-6.1.Ti"N 8 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: May 15, 2002 TO: HONORABLE MAYOR& COUNCIL FROM: Robert Conant, Planner II SUBJECT: OV12-01-03, THE WLB GROUP, REPRESENTING STONE CANYON LLC, REQUESTS APPROVAL OF THE STONE CANYON VI PRELIMINARY PLAT FOR 60 SINGLE FAMILY LOTS ON 83.07 ACRES ABUTTING A PORTION OF TORTOLITA MOUNTAIN DRIVE AND THE WEST SIDE OF RANCHO VISTOSO BOULEVARD—JUST SOUTH OF THE RITZ CARLTON SITE IN RANCHO VISTOSO NEIGHBORHOOD 11, PARCEL 219-191-970 BACKGROUND: The WLB Group, representing Stone Canyon LLC, requests Town Council approval of the Stone Canyon VI Preliminary Plat located along a portion of Tortolita Mountain Drive and the west side of Rancho Vistoso Boulevard. The existing condition of the site is mostly undisturbed desert, except for the blading in of Tortolita Mountain Drive. The topography of the site includes rock outcroppings with slopes of 25 percent or greater SUMMARY: Phase I Stone Canyon VI will be 38 production homes on lots of approximately one-half acres, and Phase II will be 21 custom homes on lots of one-acre or greater. The existing land use designation under the Rancho Vistoso PAD is Low Density Residential (LDR) with a minimum lot size of 14,520 square feet. There are 60 proposed. lots within an 83.07 acre site. The following are the standard setbacks for this subdivision: Front 20 feet Side 8 feet Rear 25 feet Plat Design: Phase I of this project consists of 38 lots averaging 21,780 square feet. These lots have been placed central to the project abutting the Club at Vistoso Golf Course. The 38 lots will have semi-custom production house on them, and will be custom graded per the standards set forth for Stone Canyon. Optimum building sites have been set for each of the lots. Phase II consists of 21 lots that average 43,560 square feet in size, which are typical of other Stone Canyon platted lots. These lots will have custom homes and custom grading. TOWN OF ORO VALLEY 'OUNCIL COMMUNICATION Page 2 of 3 Plating into 25% slopes: A number of lots within this project plat into slopes of 25 percent or greater. The optimum building envelopes have been established for each lot within the subdivision; therefore, no grading within the 25 percent slope areas has been proposed. All grading will be confined to the building envelope established by this plat. The Rancho Vistoso PAD under Low Density Residential provides that"a building envelope shall be located on each lot based on preservation of important natural features of the site and all disruption to the site must be located within the building envelope. The portion of the lot lying outside the building envelope shall be recorded as permanent open space." There are no stipulations in the Rancho Vistoso PAD providing guidance on whether or not open space may be part of a lot of record. The above approach is consistent with the approved plats for Stone Canyon II, III and IV. Rancho Vistoso PAD Requirements: The proposed preliminary plat is in conformance with the requirements of the Rancho Vistoso PAD; and q all structures will be below or at the maximum 30-foot height requirements. Circulation: he development will have minor impacts on the intersection of Rancho Vistoso Boulevard and Tortolita Mountain Drive. Improvements are planned for this intersection as part of the Ritz Carlton ResortJro'ect. p Drainage: Existing washes from the north impact the proposed roadways in the subdivision. The wash flows will be conveyed along side, under and across the proposed roadways. Encroachment into the floodplain is anticipated. A nationwidep permit will be obtained by the engineer from the Army Corps of Engineers for areas of the washes in this subdivision that fall under the 404 jurisdiction. Evidence of Nationwide Permits or Individual Permit must be submitted to the Town prior to the issuance of a grading permit. Headwalls and bankp rotection will be constructed to protect the roadway and lots from potential erosion and flooding. Minimum finished floor elevations are required where 100-year floodplains occur for 23 lots. Existing drainage e patterns have been maintained in direction of flow but altered in encroachment and quantity of flow. Flows will discharge from the south side of the subdivision onto the golf course (Golf Club at Vistoso) and properties to p p the east within existing downstream natural channels and existing culverts. Grading: In an effort to minimize impacts and preserve natural desert. General Note 36 restricts grading to 20,000 square feet and on the following lots 345, 359, 367 and 383 the gradable area will be restricted to no more than eighty o g y r 0/o)percent of the lot area. This 83 acre, custom graded subdivision is located west of Ranch Vistoso Boulevard and east of Stone Canyon I. All 60 lots must have custom grading for residential lot development and each will require a Type yp I grading TOWN OF ORO VALLEY OUNCIL COMMUNICATION Page 3 of 3 permit. The construction of private roads and utilities involves road and subdivision grading under a Type 2 grading permit. General Plan Compliance: Staff finds that the Stone Canyon VI Preliminary Plat is in conformance with the low-density residential land use designation of) 3-2.0 dwelling units per acre. As proposed, the plat promotes, Policy 1.1 I, to "encourage the use of building envelopes.....[where] the area outside the building envelopes must be maintained in a natural state", and Policy 1.1 H which protects slopes of 15-percent or greater. The project is in conformance with Policy 6.2 G by"preserving and enhancing open space areas that protect the visual, natural, and cultural resources of the community." The project promotes Policy 8.1 A, to keep free of development natural washes and floodplains to minimize further flood hazards and maintain natural/riparian areas. RECOMMENDATION: The DRB and staff recommend that the Town Council approve the Stone Canyon VI Preliminary Plat, subject to the conditions listed in Exhibit "A". SUGGESTED MOTIONS: he Town Council may wish to consider one of the following motions: I move to approve OV 12-01-03, Stone Canyon VI Preliminary Plat Rancho Vistoso Neighborhood 11, effective on the date of satisfaction of the conditions listed in Exhibit"A" attached herewith. OR I move to approve 0V12-01-03, Stone Canyon VI Preliminary Plat Rancho Vistoso Neighborhood 11, effective on the date of satisfaction of the conditions listed in Exhibit"A" attached herewith and the following added conditions: OR I move to deny OV 12-01-03, Stone Canyon VI Preliminary Plat R. , ho Vistoso Nei; borhood 11, finding that: . Attachments: �- Pla !,;111 r- -d Z ni % Administrator ry ePlat Stone Canyon VI 1. Preliminary � 2. Exhibit A Co it, Develop nt Director Town Manager EXHIBIT A CONDITIONS OF APPROVAL STONE CANYON VI OV12-01-03 1. On sheet 2,the delineation for the"100yr.H.W. Limits" adjacent to lots 345 and 346 shall be labeled as, and changed to the line type for, "Post 100yr. Floodplain Limits". 2. Provide a drainage addendum for the scour hole design for the pipe outlet at concentration point 6.2. 3. On sheet 5, adjust the label for the invert elevation at the downstream side of culvert crossing Street "A"upstream from concentration point 5, so that the elevation is legible. 4. The Preliminary Plat shall be submitted with legible topography. 5. Copies of correspondence and application related to any Nationwide Permits or Individual Permit required for encroachment into the jurisdictional washes delineated by the U. S. Corps of Engineers shall be submitted to the Town of Oro Valley. Copies of the approved Nationwide Permit or Individual Permits,if required, shall be submitted prior to issuance of a grading permit. 6. A note shall be added to the Final Plat which states that the maximum gradable area for lots 345, 359, 367 and 383 shall not exceed eighty(80%)percent of lot area. 7. Revise the plat to show that Neighborhood 12 is within the Town. 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' ,,..„,,.;....,,,,....,,,,,:',.,,,,iO4:4511;,,,,, ,,,:Atirtii.,,-.1 ' '''.....',1::::::!1.-tki.f.gillig:74,11, 411111;.-:: /,,r,,., / /iii/ (L--/ 1'• 111 ll.J jl' :ti .•ll l f'f'lel t:: .F l.J UNDED Office of the Town Attorney Memo To: Kathi Cuvelier, Town Clerk From: Dan Dudley, Town Attorney " Date: 14 May `02 Re: Council Agenda In reference to"Resolution(R) 02-42" in Item No. 9 of the May 15, 2002 Council Agenda, it would appear that the Council Agenda does not need to be amended. Although the Water Report Addendum does not need to be adopted by resolution, the Council Agenda does not need to be treated as an inflexible and absolute statement of contents of the meeting according to Attorney General's Opinion 179-192. The Council Agenda may be amended at the time of the meeting by a majority of a quorum of the Council Members to delete or add items to the Council Agenda. Therefore, the Council may amend Item No. 9 by eliminating the reference to"Resolution(R) 02-42" and proceeding with approving(or disapproving)the Water Report Addendum, or the Chair may make an announcement that the item was incorrectly agendized as a resolution and the reference to"Resolution(R)02-42" on the Council Agenda should be deleted. gr�'.s'fi"•;w.a*v, .,ti•k zvsr*n*a'u14.*sNWttaw§:u1 :#t"tdicilMk+S+osr.,•+awx.wlaw:;:... '%�Y.:incMw;i:i:Ek?N'=t?kxze.-nask'r,d+YnaR..x rr. .. .,«,...rw,r^ _ - .,r .., r,d.t.:.::>. .,..._..,..K...•„,.nn.-,,,,,'.v.e Wu!'11f4• :„.w dn.«.+-• - gi;n:.Nwn......_..........3•.,:..W.vW.n.n....,.;..r+..+:9M1'..w.'uwyM.1..:_^.Ku,.w.+r:.q.1.•n.'N'YN^4••.a»•n:+wHM-wwwaiNrw i,iAir,J.:g -u;-1 f.,•;.:<:w'Ott.ie'WP'rknKkM.CIMM^'reJ•'r.... F:\153\Susan\MEMOUnteroffice\Cuvelier re Agenda.dot TOWN OF ORO VALLEY `_`:'_ 9B2MUBT=,n, IIF: Y s COUNCIL COMMUNICATION MEETING DATE: May 15, 2002 TO: HONORABLE MAYOR & COUNCIL FROM: Shirley Seng,Utility Administrator SUBJECT: Addendum to the Oro Valley Water Utility Commission 2002 Annual Report SUMMARY: On April 3, 2002 the Council accepted the Oro Valley Water Utility Commission 2002 Annual report. During a joint study session held on April 22nd, concerns were expressed regarding the compounding effect of the proposed rate increases. In follow-up discussions between staff and the utility's rate consultant, it was discovered that the compounding effect had been calculated incorrectly. This error had a significant impact on the proposed rate increases. By way of the Addendum, the Commission is submitting a revised financial scenario and proposed rate design for the Council's consideration. The revised financial scenario will produce a 4.9% revenue increase. The increase is proposed to be achieved by eliminating the 1,000 gallons of water currently included in the base rate. The base rate and commodity rates will not increase under this scenario. The percent increase realized by customers will vary depending on individual water usage; however, the increased dollar amount will be identical for every customer. Since completion of the Annual Report in March,more accurate information became available regarding projected customer growth and debt service payments. These changes were also included in the revised financial scenario. On May 1, 2002 the Town Council adopted Resolution No. (R) 02-35 which provided the Town's notice of intent to increase water rates and fees for the Oro Valley Water Utility and established a public hearing date of June 5, 2002. The Town Attorney has confirmed that this resolution is valid and does not require amendment. At the public hearing, the Council may adopt the rate design of their choice so long as the increase is not greater than the increase identified in the rate report attached to the resolution. FISCAL IMPACT: Acceptance of the addendum has no fiscal impact. Recommendations contained within the addendum will be brought to Council for action at the public hearing scheduled for June 5,2002. COMMISSION RECOMMENDATIONS: The Water Utility Commission respectfully recommends that Mayor and Council accept the Addendum to the Oro Valley Water Utility Commission 2002 Annual Report. STAFF RECOMMENDATIONS: Staff concurs with the Water Utility Commission recommendation. ATTACHMENTS: 1. Addendum to the Oro Valley Water Utility Commission 2002 Annual Report TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 2 OF 2 SUGGESTED MOTION: I move to accept the Addendum to the Water Utility Commission 2002 Annual Report. Or I move to V4Itittlo\lvUtility Admuustrr AL—/O. W.ter Utility Direc i r Town Manager ADDENDUM Oro Valley Water Utility Commission 2002 Annual Report May 2002 On April 3, 2002 the Oro Valley Town Council accepted the Commission's Annual Report. During the joint study session held on April 22, 2002 concerns were expressed regarding the compounding effect of the proposed rate increases. In follow-up discussions between staff and the utility's rate consultant, it was discovered that the compounding effect had been calculated incorrectly. This error had a significant impact on the proposed rate increases. By way of this Addendum, the Commission is submitting a revised financial scenario and proposed rate design for the Council's consideration. The revised financial scenario will produce a 4.9%revenue increase. The increase is proposed to be achieved by eliminating the 1,000 gallons of water currently included in the base rate. The base rate and commodity rates will not increase under this scenario. The percent increase realized by customers will vary depending on individual water usage; however, the increased dollar amount will be identical for every customer. Since completion of the Annual Report in March, more accurate information became available regarding projected customer growth and debt service payments. These changes were also included in the revised financial scenario. Attachments to this Addendum include: • Assumptions used to prepare financial projections • Revised Preferred Financial Scenario B-5-C • Revised Proposed Rate Design RS-B5-C • Tables indicating impact to customers Revised Financial Scenario Scenario B-5-C The following are the assumptions used in preparing these projections: • Growth is based on 500 new residential customers in all 5 years. • Golf courses will be removed from groundwater over 3 years beginning in FY 2004-05 - Stone Canyon&Vistoso Highlands golf courses removed in April 2005 - Sun City golf course removed during FY 2005-06 - El Conquistador golf courses removed during FY 2006-07 - El Conquistador 9-hole course will not be removed for these projections • Elimination of the 1,000 gallons of water currently included in the base rate with no changes to the base rate or commodity rates for FY 2002-03. • Two percent (2%)rate increases in FY 2003-04, 2004-05, 2005-06 and 2006-07. • Rate increases are effective at the beginning of each fiscal year. • Personnel costs only include 1 FTE in FY 2002-03. No new FTE's in any other years. • Personnel costs for COLA and merit increase 2.5% in FY 2002-03 and up to 5% in FY 2006-07 • Operations and maintenance costs increase annually by 2.28%, 2.34%, 2.38%, 2.42%, and 2.45% over the 5 year period. • CAP costs increase annually for excess water charges to the CAGRD. These charges decrease as golf courses are removed from groundwater. • No additional CAP water right acquisition assumed during 5 year period. • Debt service does not fall below the required 1.25:1 ratio. • The utility does not experience a loss for more than 2 consecutive years. • The minimum cash balances meet or exceed 15% of cash outlays excluding capital. • Retained earnings maintain a positive balance. • Utility to pay City of Tucson directly for CAP in FY 2002-03 • Bond issued in FY 2003-04 to pay Tucson balance of debt plus finance capital projects N. lOCO (N (N l() O ® 1-'� - CO O O N V CN. 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LOll) - .., . .. - .. ..• .- . ., TABLE FOR MONTHLY CHARGES & PERCENT INCREASE COMPARISON CUSTOMERS WITH A 5/8 X 3/4" METER PROPOSED BASE RATE 0% INCREASE IN BASE RATE REMAINS AT $12.00 (INCLUDES 0 GALS) PROPOSED COMMODITY 0% INCREASE IN TIER 1 REMAINS AT $1.90 ( 0- 10,000 GALS) 0% INCREASE IN TIER 2 REMAINS AT $2.35 (10,001 -25,000 GALS) RS-B5-C 0% INCREASE IN TIER 3 REMAINS AT $3.00 (OVER 25,000 GALS) CUSTOMERS PERCENT OF GALLONS CURRENT PROPOSED AMOUNT PERCENT IN USAGE CUSTOMER USED RATE RATE INCREASED INCREASED CATEGORY BASE 0 12.00 12.00 0.00 0.0 431 2.8% 1,000 12.00 13.90 1.90 15.8 574 3.7% 2,000 13.90 15.80 1.90 13.7 777 5.0% 3,000 15.80 17.70 1.90 12.0 1007 6.5% 4,000 17.70 19.60 1.90 10.7 1160 7.5% 5,000 19.60 21.50 1.90 9.7 1256 8.1% 6,000 21.50 23.40 1.90 8.8 1204 7.8% 7,000 23.40 25.30 1.90 8.1 1064 6.9% 8,000 25.30 27.20 1.90 7.5 950 6.2% 9,000 27.20 29.10 1.90 7.0 809 5.2% . 10,000 29.10 31.00 1.90 6.5 701 4.5% 11,000 31.45 33.35 1.90 6.0 575 3.7% 12,000 33.80 35.70 1.90 5.6 494 3.2% 13,000 36.15 38.05 1.90 5.3 426 2.8% 14,000 38.50 40.40 1.90 4.9 351 2.3% 15,000 40.85 42.75 1.90 4.7 299 1.9% 16,000 43.20 45.10 1.90 4.4 241 1.6% 17,000 45.55 47.45 1.90 4.2 207 1.3% 18,000 47.90 49.80 1.90 4.0 183 1.2% , r 19,000 . 50.25 52.15 1.90 3.8 153 1.0% 20,000 52.60 54.50 1.90 3.6 139 0.9% 21,000 54.95 56.85 1.90 3.5 119 0.8% 22,000 57.30 59.20 1.90 3.3 101 0.7% 23,000 59.65 61.55 1.90 3.2 86 0.6% 24,000 62.00 63.90 1.90 3.1 76 0.5% 25,000 64.35 66.25 1.90 3.0 63 0.4% 26,000 67.35 69.25 1.90 2.8 57 0.4% 27,000 70.35 72.25 1.90 2.7 48 0.3% 28,000 73.35 75.25 1.90 2.6 44 0.3% 29,000 76.35 78.25 1.90 2.5 36 0.2% 30,000 79.35 81.25 1.90 2.4 36 0.2% 31,000 82.35 84.25 1.90 2.3 28 0.2% 32,000 85.35 87.25 1.90 2.2 30 0.2% 33,000 88.35 90.25 1.90 2.2 21 0.1% 34,000 91.35 93.25 1.90 2.1 21 0.1% 35,000 94.35 96.25 1.90 2.0 16 0.1% 36,000 97.35 99.25 1.90 2.0 17 0.1% 37,000 100.35 102.25 1.90 1.9 15 0.1% 38,000 103.35 105.25 1.90 1.8 13 0.1% r 39,000 106.35 108.25 1.90 1.8 10 0.1% 40,000 109.35 111.25 1.90 1.7 11 0.1% Shaded area represents 64.2%of total customer base at 12/31/01. TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 3/409 x 3/4" METER BASE RATE = $18.00 COMMODITY RATE: TIER 1 = $1.90 FOR 0 - 10,000 GALLONS TIER 2 = $2.35 FOR 10,001 -25,000 GALLONS TIER 3 = $3.00 FOR USAGE OVER 25,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF USED IN CURRENT PROPOSED INCREASE INCREASE 1 MONTH RATE RATE PER MONTH 0 N/A 18.00 N/A N/A 10,000 N/A 37.00 N/A N/A 25,000 N/A 72.25 N/A N/A 40,000 N/A 117.25 N/A N/A 50,000 N/A 147.25 N/A N/A TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 1°' METER BASE RATE = $30.01 COMMODITY RATE: TIER 1 = $1.90 FOR 0- 16,000 GALLONS TIER 2 = $2.35 FOR 16,001 -27,000 GALLONS TIER 3 = $3.00 FOR USAGE OVER 27,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF USED IN CURRENT PROPOSED INCREASE INCREASE 1 MONTH RATE RATE PER MONTH 0 30.01 30.01 0.00 0.0% 16,000 58.51 60.41 1.90 3.2% 27,000 84.36 86.26 1.90 2.3% 38,000 117.36 119.26 1.90 1.6% 50,000 153.36 155.26 1.90 1.2% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 1 1/2" METER BASE RATE = $60.00 COMMODITY RATE: TIER 1 = $1.90 FOR 0 - 38,000 GALLONS TIER 2 = $2.35 FOR 38,001 - 64,000 GALLONS TIER 3 = $3.00 FOR USAGE OVER 64,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF USED IN CURRENT PROPOSED INCREASE INCREASE 1 MONTH RATE RATE PER MONTH 0 60.00 60.00 0.00 0.0% 38,000 130.30 132.20 1.90 1.5% 64,000 191.40 193.30 1.90 1.0% 90,000 269.40 271.30 1.90 0.7% 125,000 374.40 376.30 1.90 0.5% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 2" METER BASE RATE = $96.00 COMMODITY RATE: TIER 1 = $1.90 FOR 0 - 80,000 GALLONS TIER 2 = $2.35 FOR 80,001 - 134,000 GALLONS TIER 3 = $3.00 FOR USAGE OVER 134,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF USED IN CURRENT PROPOSED INCREASE INCREASE 1 MONTH RATE RATE PER MONTH 0 96.00 96.00 0.00 0.0% 80,000 246.10 248.00 1.90 0.8% 134,000 373.00 374.90 1.90 0.5% 275,000 796.00 797.90 1.90 0.2% 325,000 946.00 947.90 1.90 0.2% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 3" METER BASE RATE = $192.00 COMMODITY RATE: TIER 1 = $1.90 FOR 0 - 186,000 GALLONS TIER 2 = $2.35 FOR 186,001 -311,000 GALLONS TIER 3 = $3.00 FOR USAGE OVER 311,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF USED IN CURRENT PROPOSED INCREASE INCREASE 1 MONTH RATE RATE PER MONTH 0 192.00 192.00 0.00 0.0% 100,000 380.10 382.00 1.90 0.5% 186,000 543.50 545.40 1.90 0.3% 311,000 837.25 839.15 1.90 0.2% 450,000 1254.25 1256.15 1.90 0.2% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 4" METER BASE RATE = $300.00 COMMODITY RATE: TIER 1 = $1.90 FOR 0- 169,000 GALLONS TIER 2 = $2.35 FOR 169,001 -283,000 GALLONS TIER 3 = $3.00 FOR USAGE OVER 283,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF USED IN CURRENT PROPOSED INCREASE INCREASE 1 MONTH RATE RATE PER MONTH 0 300.00 300.00 0.00 0.0% 100,000 488.10 490.00 1.90 0.4% 169,000619.20 621.10 1.90 0.3% 283,000._. 887.10 889.00 1.90 0.2% 350,000 1088.10 1090.00 1.90 0.2% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 6" METER BASE RATE = $600.00 COMMODITY RATE: TIER 1 = $1.90 FOR 0- 1,800,000 GALLONS TIER 2 = $2.35 FOR 1,800,001 - 3,006,000 GALLONS TIER 3 = $3.00 FOR USAGE OVER 3,006,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF USED IN CURRENT PROPOSED INCREASE INCREASE 1 MONTH RATE RATE PER MONTH 0 600.00 600.00 0.00 0.0% 1,000,000 2498.10 2500.00 1.90 0.1% 1,800,000 4018.10 4020.00 1.90 0.0% 3,000,000 6838.10 6840.00 1.90 0.0% 5,000,000 12834.20 12836.10 1.90 0.0% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 8" METER BASE RATE = $1,200.00 COMMODITY RATE: TIER 1 = $1.90 FOR 0 - 1,800,000 GALLONS TIER 2 = $2.35 FOR 1,800,001 - 3,006,000 GALLONS TIER 3 = $3.00 FOR USAGE OVER 3,006,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF USED IN CURRENT PROPOSED INCREASE INCREASE 1 MONTH RATE RATE PER MONTH 0 1200.00 1200.00 0.00 0.0% 1,000,000 3098.10 3100.00 1.90 0.1% 1,800,000 4618.10 4620.00 1.90 0.0% 3,000,000 7438.10 7440.00 1.90 0.0% 5,000,000 13434.20 13436.10 1.90 0.0% GOLF COURSE CONSERVATION RATES TO BECOME EFFECTIVE WHEN USAGE EXCEEDS THE ARIZONA DEPT. OF WATER RESOURCES ANNUAL ALLOTMENT.