HomeMy WebLinkAboutPackets - Council Packets (1359) AGENDA
ORO VALLEY TOWN COUNCIL
BUDGET STUDY SESSION
MAY 13, 2002
ORO VALLEY POLICE DEPARTMENT TRAINING ROOM
11,000 N. LA CANADA DRIVE
STUDY SESSION — AT OR AFTER 6:00 PM
CALL TO ORDER
ROLL CALL
1. REVIEW OF BUDGET FOLLOW-UP ISSUES FROM MAY 8, 2002
BUDGET STUDY SESSION
2. BUDGET REVIEW FOR PUBLIC WORKS
• Public Works General Fund Page 107
• Custodial/Facility Maintenance Page 114
• Public Works Highway Fund Page 120
• Townwide Roadway Development Impact Fees Page 129
• Oracle Road Roadway Imp. District Construction Page 136
• Oracle Road Improvement District Page 139
• Oro Valley Stormwater Utility Page 141
ADJOURNMENT
The Town of Oro Valley complies with the Americans with Disabilities Act (ADA).
If any person with a disability needs any type of accommodation, please notify
the Oro Valley Town Clerk, at 229-4700.
Posted: 05/10/02
4:30 p.m.
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MEMORANDUM
TO: Mayor and Council
FROM: Chuck Sweet, Town Manage'
11
David Andrews, Finance Director
DATE: May 13, 2002
SUBJ: Follow-up Issues from May 8 Budget Review Sessions
A number of issues were raised during the Mayor and Council's Budget Review
Session of May 8. This memorandum serves as staff follow-up to these issues.
Please refer to the first attachment for a summary of the impact of potential
changes to the Town Manager's Recommended Budget.
1. Issue: Cost estimate for improvements to audio system only (no visual
system improvements) for Council Chambers
Response: See attached e-mail from the Information Systems
Administrator which estimates a cost range between $20,000 and
$30,000.
2. Issue: Friends of the Library
Response: Add $5,000 to Library Services Division budget for this line
item.
3. Issue: Performance Measures for Library Services Division
Response: See attached revised Library Services Performance
Measures.
4. Issue: Planning & Zoning's Outside Professional Services Line Item
Response: Increase FY 2002/03 amount by $37,000 from current
$99,350 to $136,350. This would provide $77,000 for the General Plan
Update in FY 2002/03 ($30,000 original + $10,000 additional + $37,000
carryforward). Decrease FY 2001/02 estimated actuals by $37,000 from
current $249,000 to $212,000. The rationale is that FY 2001/02 estimated
actuals figure included an assumption that $213,000 would be paid to the
General Plan consultants in FY 2001/02. Actual amount will be $176,000
which is a difference of$37,000.
G:\BUDGE71FY 02-031Memosllssues 5-8-02.doc
5. Issue: Listing of Significant Contingency Items
Response: * Development Review for Ritz-Carlton ($120K)
* Fire Marshall (Included)
* Safety equipment for Fire Marshall (TBD)
6. Issue: Safety Equipment for Fire Marshall
Response: In the event the hiring of a Fire Marshall is approved in the
budget, a budget provision will also be included for safety equipment.
7. Issue: On-Line Building Permit Status Tracking System
Response: The Building Safety Administrator will provide a cost
estimate for this issue.
8. Issue: PAL Program
Response: Please refer to the attached memorandum from the Parks
and Recreation Administrator.
9. Issue: State Shared Income Taxes for FY 2002/03
Response: Pursuant to the attached information from the League of
Arizona Cities and Towns, the subject revenue estimate will be reduced by
$42,730.
CC: Brent Sinclair, Community Development Director
Bryant Nodine, Planning & Zoning Administrator
Ainsley Reeder, Parks & Recreation Administrator
Mary Musgrave, Managing Librarian
Terry Vosler, Building Safety Administrator
Melody Vaughan, Management & Budget Analyst
G:IBUDGElTY 02-03\Memosllssues 5-8-02.doc
Town of Oro Valley
FY 2002/03 Town Budget
Hard Expenditure Adjustments
Per Town Council Review
Through May 8, 2002
Item One-Time Recurring
Description Impact Items Items
Governor's Rural Development Conference Increase 648
National League of Cities - Membership Increase 1,288
National League of Cities - Conference Increase 2,500
Friends of the Library Increase 5,000
State Income Tax Revenue Sharing Decrease 42,730
Total $ 42,730 $ 9,436
Town of Oro Valley
FY 2002/03 Town Budget
Potential Additional Expenditure Adjustments
Per Town Council Review
Through May 8, 2002
Item Expenditure One-Time Recurring
Description Impact Items Items
G:IBUDGETIFY 02-031expenditure adjustments 5-6-02.x/s
Andrews, David
From: Verville, Kevin
Sent: Monday, May 13, 2002 7:28 AM
To: Andrews, David
Cc: Cuvelier, Kathryn
Subject: RE: Audio System Improvements to Council Chambers
David,
For the "audio" PA system alone would be about $20, 000 to $30, 0010, If you need more
details, please let me know.
Kevin
Original Message
From: Andrews, David
To: Verville, Kevin; Cuvelier, Kathryn
Cc: Sweet, Charles
Sent: 5/9/02 11: 17 AM
Subject: Audio System Improvements to Council Chambers
Hello,
At last night' s budget review session, the Council requested a cost estimate for
improvements to the sound system only, without the "visual". Can either of you provide
this information via e-mail ASAP? We need to report back to the Council on Monday.
Thanks
Dia
1
Library
Services Performance flieasures
Public Inquire Response Rate — Respond to a customer telephone inquiry
within one hour, 90% of the time.
Returned Materials Rate — Materials returned during business hours will be
back on the floor and available for customer use by the closing of the day 90% of
the time.
Program Satisfaction Rating — Establish a 90% satisfaction rating among
program participants. Program presenters give participants a satisfaction rating
survey at each program.
Library Outcome Plan —Write the library's first outcome-based performance
plan by January 2003.
MEMORANDUM
TO: David Andrews
Finance Director
FROM: Ainsley Anne Reeder
Parks & Recreation Administrator
CC: Brent Sinclair
Community Development Director
DATE: May 13, 2002
RE: PAL —Additional Information
PAL (Play and Learn Program) has been providing before and after school child care
Amphi's elementary schools for many years. This program is part of CEP (Community
Education Programs, formerly Amphi Education Programs) which is independent of
Amphi Schools, but has a close relationship with the District. Last week, PAL
announced a change in their structure which will (1) reduce the number of children they
can accept into their program, and (2) eliminate hourly fees and implement flat monthly
rates for participants.
As an example, there are currently 169 children are registered in PAL at Painted Sky
Elementary School. Next year, registration will be limited 80 students. At Copper
Creek, next year's registration will be limited to 78, although there are over 200 children
registered in the program this year. This change is in response to licensing requirements
which mandate that staff must be on site to accommodate all registered participants. Up
to this point, PAL has staffed for their actual daily participation, which is usually much
lower than the number of children registered.
The change in PAL's fee structure is a welcome modification for parents who use the
program on a full time basis. PAL has been charging between $1.90— $2.55 per hour for
before and after school care. (The rate varies depending how many hours are used.)
Next fall, these hourly rate will be replaced with flat rates. For example,parents will pay
$235 per month for before and after school care. The parents most concerned about this
change only utilize the program part time, as they will see a significant increase in their
child care expenses.
Since these changes were announced last week, the Parks and Recreation Division has
received approximately 15 phone calls / e-mails from parents at Wilson K-8, Painted Sky
Elementary, and Copper Creek Elementary. Additionally, the Principal of Copper Creek
also contacted the Division. They all requested that the Town provide programs in their
facilities in the fall to augment PAL.
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I x, Issue No. 16 May 8 2002
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THISBLLETINAgreement Cities Reach with Legislature on
IS
BEING
State Shared Revenues
DTuesday was an interesting legislative day for your League staff,and we would like
RIB
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e you the story. Our focus this week was obviously on state shared revenues
and the proposed reduction of$14.9 million which surfaced last week. We have
EMAILVTA been meeting with legislators,principally those most sympathetic to city/town
FAX
issues,to determine our level of support for a fight on shared revenues.
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On Monday of this week,we were one of the major stumbling blocks to their budget
Please distribute within your negotiations. Questions were asked about why the cuts in shared revenues and why
Cit ItOWn a ro riatel , it was being proposed to ask cities and towns to now share in the alt-fuel fix. There
Y pP P Y was also concern about the impact of the permanent proposed cuts on the larger
Thank ou. cities over 80,000 in population.
Y
One of our champions has always been Speaker Pro Tem Jake Flake;he is about as
pro-local government as you get. Yesterday,he approached cities with a compromise
IN THIS ISSUE and after proposal.
negotiation we have agreed to the following Cities and towns
o
will receive the equivalent of 14.8%of the state income tax over the next two years
rather than the statutory percentage of 15%. This equates to about$5.8 million in
Cities Reach Agreement FY'03 and$5.1 million in FY'04. The percentage will revert back to 15%in FY'05
with Legislature on State automatically.
Shared Revenues 1 There will be no alternative fuel adjustment and the divide and conquer part of the
earlier proposal goes away. All cities and towns will share equally but at this much
reduced level. We have calculated the amount for each city/town which appears later
in the Bulletin.
What are the benefits of this for cities and towns? First,we are looking at$5.8 million
instead of$14.9 million for this upcoming year. This should reduce the budget chaos
which many of you were telling us would occur at that higher level coming so close
to the time you are finalizing your budgets.We avoid the"divide and conquer"aspect
League Of Arizona of the earlier proposal,and we remove our money from the negotiating table for the
--%,.....i-N:' h o,' two year period. This is the"you lose some but not as much as you could"argument.
Cities ANDToWns
CELEBRATING 65 YEARS What do they get? To the extent we were an impediment to their conclusion of the
state budget it has been removed. They are talking about finalizing budget details
Legislative Bulletin is published by the League today and adopting the budget in the House on Thursday or Friday. They got their
of Arizona Cities and Towns.Forward your piece of our money and even though we held the amount to a minimum it is still a
comments or suggestions to:
cut or"our share��of the pain. We might have scored a couple of points on the coop-
League of Arizona Cities and Towns eration scale as well;legislative leadership was clearly pleased that we were willing to
1820 W.Washington Street reach this compromise.
Phoenix,Arizona 85007
Phone:602-258-5786 The State's budget crisis is deep and severe;they do have a terrible problem facing
Fax:602-253-3874 them. The court ruling on school facilities this week was just another weight on
E-mail:league@mg.state.az.us their mounting fiscal disaster. Frankly if we can emerge from this with a$10 million
Internet:www.azleague.org or so hit,we should probably count our blessings.
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URBAN REVENUE
SHARING REDUCTIONS
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FY03 FY04 TOTAL FY03 FY04 TOTAL
REDUCTION REDUCTION REDUCTION REDUCTIO REDUCTION REDUCTION
APACHE JUNCTION $45,772 $39,976 $85,747_ NOGALES 0 138 $26,234 $56,272
AVONDALE $51,626 $45,088 $96,714 4. ORO VALLEY $42,730 $37,319 $80,050
BENSON $6,778 $5,920 $12,697 PAGE 1.9, •6 $8,556 $18,352
BISBEE $8,762 $7,652 $16,414 PARADISE VALLEY $19,659 $17,169 $36,828
BUCKEYE h $9,405 $8,214 $17,619 ` PARKER $4,518 $3,946 $8,463
BULLHEAD CITY $48,585 $42,432 $91,017 PATAGONIA $1,268 $1,107 $2,375
CAMP VERDE $13,597 $11,876_ $25,473 PAYSON $19,596 $17,114 $36,710
CAREFREE $4,211 $3,678 $7,889! PEORIA $155,907 $136,164 $292,070
CASA GRANDE $36,291 $31,695 $67,986 PHOENIX $1,900,629 $1,659,946 $3,560,575
CAVE CREEK $5,364 $4,684 $10,048 PIMA $2,862_ $2,499 $5,361
CHANDLER $254,053 $221,881 $475,934 PINETOP-LAKESIDE $5,154 $4,501 $9,654
CHINO VALLEY $11,272 $9,845 $21,117 PRESCOTT $48,828 $42,644 $91,472,
CLARKDALE $4,923 $4,300 $9,223 PRESCOTT VALLEY $33,861 $29,573 $63,433
CLIFTON $3,735 $3,262 $6,9974-
QUARTZSITE $4,826 $4,214 $9,040
COLORADO CITY $4,797 $4,189 $8,986 QUEEN CREEK $6,210 $5,423 $11,633
COOLIDGE $11,202 $9,783 $20,985 SAFFORD $13,282 $11,600 $24,883
_
COTTONWOOD, $13,206 $11,534 $24,740 SAHUARITA $4,664 $4,074 $8,738
DOUGLAS $20,591 $17,984 $38,575 ST.JOHNS $4,703 $4,108 $8,811
DUNCAN $1,168 $1,020 $2,189 SAN LUIS $22,044 $19,253 $41,297
EAGAR, $5,802 $5,068 $10,870 SCOTTSDALE $291,638 $254,707 $546,345
EL MIRAGE $10,947 $9,561 $20,508 SEDONA $14,664 $12,807 $27,470
ELOY $14,927 $13,037 $27,963 , SHOW LOW $11,071 $9,669 $20,740
FLAGSTAFF $76,100 $66,463 $142,564 SIERRA VISTA $54,348 $47,466 $101,814
FLORENCE $20,813 $18,177 $38,990 SNOWFLAKE $6,417 $5,604 $12,021
FOUNTAIN HILLS $29,113 $25,426 $54,539 SOMERTON $10,454 $9,130 $19,584
FREDONIA $1,491 $1,302 $2,792 SOUTH TUCSON $7,899 $6,898 $14,797
GILA BEND $2,849 $2,488, $5,337 SPRINGERVILLE $2,837 $2,478 $5,315
GILBERT $157,825 $137,839 $295,663 SUPERIOR $4,682 $4,089 $8,770
GLENDALE $314,812 $274,946 $589,758 SURPRISE $44,382 $38,762 $83,144
GLOBE $10,770 $9,406 $20,177 TAYLOR $4,569_ $3,991 $8,560
GOODYEAR $27,208 $23,762 $50,970 TEMPE $228,219 $199,319 $427,537
GUADALUPE $7,522 $6,569 $14,091 THATCHER $5,787 $5,054 $10,840
HAYDEN $1,283 $1,121 $2,404 TOLLESON $7,156 $6,250 $13,406
HOLBROOK $7,074 $6,178 $13,253 TOMBSTONE $2,164 $1,890 $4,054
HUACHUCA CITY $2,519 $2,200 $4,719 TUCSON $700,229 $611,557 $1,311,786
JEROME._ $473 $413 $887 WELLTON $2,631 $2,298 $4,930
KEARNY $3,236 $2,826 $6,062 WICKENBURG $7,312 $6,386 _ $13,697
KINGMAN $28,874 $25,218 $54,091 WILLCOX $5,371 $4,691 $10,061
LAKE HAVASU CITY $60,338 $52,697 $113,034 WILLIAMS $4,089 $3,571 $7,660
LITCHFIELD PARK $5,482 $4,787 $10,269 WINKELMAN $637 $557 $1,194
MAMMOTH $2,535 $2,214 $4,749 WINSLOW $13,697 $11,962 $25,659
MARANA $19,503 $17,034 $36,537 YOUNGTOWN $4,331 $3,782 $8,113
MESA $570,277 $498,061 $1,068,338 YUMA $111,523 $97,401 $208,924
MIAMI $2,785 $2,433 $5,218 TOTAL $5,816,572 $5,080,000_ $10,896,572