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ORO VALLEY TOWN COUNCIL
BUDGET STUDY SESSION
MAY 8, 2002
ORO VALLEY TOWN COUNCIL CHAMBERS
11,000 N. LA CANADA DRIVE
STUDY SESSION — AT OR AFTER 6:00 PM
CALL TO ORDER
ROLL CALL
1. BUDGET REVIEW FOR COMMUNITY DEVELOPMENT
Community Development Administration Page 61
Planning & Zoning Page 67
Geographical Information Systems Page 75
Building Safety Page 83
Parks & Recreation Page 92
Library Services Page 99
ADJOURNMENT
The Town of Oro Valley complies with the Americans with Disabilities Act (ADA).
If any person with a disability needs any type of accommodation, please notify
the Oro Valley Town Clerk, at 229-4700.
Posted: 05/07/02
1:00 p.m.
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MEMORANDUM
TO: Mayor and Council
FROM: Chuck Sweet, Town Manag-
David Andrews, Finance Direc •
DATE: May 8, 2002
SUBJ: Follow-up Issues from May 6 Budget Review Sessions
A number of issues were raised during the Mayor and Council's Budget Review
Sessions of May 6. This memorandum serves as staff follow-up to these issues.
1 . Issue: Health Insurance Premiums
Response: Attached please find a Health Insurance Rate Analysis for
General Fund Employees.
2. Issue: Performance Measures for the Quarter Ended 3/31/02
Response: The Town Manager will direct department heads to bring their
respective performance measures to the Council's Budget Review
Sessions.
3. Issue: Town Council Travel & Training/Memberships Budget Line Items
Response: Staff has researched the cost of the Governor's Rural
Economic Development Conference ($648 for two) and the National
League of Cities Conference in Salt Lake City ($2,500). The cost of
membership to the National League of Cities would be approximately
$1,288 for the first year and $2,575 per year thereafter.
4. Issue: Town Council Travel & Training budget detail to estimated actuals
and FY 2002/03 recommended budget
Response: Attached please find the detail for both requests.
5. Issue: Finance Department Salary and Wage Detail
Response: Attached please find the requested detail for FY 01-02 budget
and FY 02-03 Town Manager's Recommended Budget.
6. Issue: Information Systems Division Salary and Wage Detail
Response: Attached please find the requested detail for FY 01-02 budget
and FY 02-03 Town Manager's Recommended Budget.
7. Issue: Cost Estimate for Council Chamber's A/V and Sound System
Equipment
Response: Attached please find an e-mail from the Information Systems
Administrator.
8. Issue: Monitor Long-Term Debt for Potential Interest Rate Savings
Response: Staff will follow up with the underwriters to ensure all potential
interest rate savings are being realized.
CC: Kathi Cuvelier, Town Clerk
Jeff Grant, Human Resources Director
Kevin Verville, Information Systems Administrator
Jeff Weir, Economic Development Administrator
Town of Oro Valley
FY 2002/03 Town Budget
Hard Expenditure Adjustments
Per Town Council Review
Through May 6, 2002
Item Expenditure One-Time Recurring
Description Impact Items Items
Governor's Rural Development Conference Increase 648
National League of Cities - Membership Increase _ 1,288
National League of Cities - Conference Increase 2,500
Total $ - $ 4,436
Town of Oro Valley
FY 2002/03 Town Budget
Potential Additional Expenditure Adjustments
Per Town Council Review
Through May 6, 2002
Item Expenditure One-Time Recurring
Description Impact Items Items
G:IBUDGE7IFY 02-031expenditure adjustments 5-6-02.xls
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National League of Cities
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City Membership
2002 AnnualMembershipDuey
•Whats New
City Dues Rates CityNET(I
Membership Application ' Strategic P
(Pdf) SAVE 50% ON THE FIRST YEAR ' Organizati
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How to Participate in NLC
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What Has NLC Done Population 2002 Dues Special
Lately
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9 NLC Calen
State Municipal Leagues
Constituency Groups.
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Associate Membershp Under 1,000 $ �n�. $104 A1
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May, 2002 2,501 - 5,000 $ 638 $319 4:
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70,001 - 80,000 $a,70R $2,352 Search
80,001 - 90,000 $ 5,297 $2,646
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(c)Copyright 2001 f
The National League of Cities
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TOWN OF ORO VALLEY
FISCAL YEAR 2002-2003 DEPARTMENTAL BUDGET REQUEST
TRAVEL&TRAINING/MEMBERSHIPS&SUBSCRIPTIONS
t-Town Council
/9'2002 0)
VEL&TRAINING
AMOUNT AMOUNT
OSITION ASSOCIATION DESTINATION JUSTIFICATION REQUESTED RECOMMENDED
Phoenix,AZ Professional Development $ 3,500 j$
nor 8 Council Members LeaegU€Cont
or 8 Council Members
N/A TBD Council Retreat 1,500
•r 8 Council Members
N/A +TBD Joint Study Session 1,2001
Council Members N/A N/A Misc.Council Meals 8 Travel 2,700
• 8 Various Misc.Council Workshops 2,100 4
8 Council Members Misc. ,
r
I
•
TOTALS $ 11,000_$
•
7+++E3ERSHIPS i SVBSCRIPTiONs '
AMOUNT AMOUNT
POSITION
ASSOCIATION RENEWAL OR NEW JUSTIFICATION REQUESTED RECOMMENDED ,
9,910_
Council Members 4Lea1•�ue d AZ Cities 8 Towns Renewal
PAG ,Renewal 7'222
Council Members ' 45
o Council Members Territorial Newspapers Renemial ,
► +
i
TOTALS $ 17,177,S
pi 20002. b-e-J.;I
..VIP A7-11 -?4,,..sc, Y bz.
A / inti f 'C `iv t a 1 C;4;r)
Y2ff
• b ve,-h0i I Uec.l
, tiffo #$%4' Cod.
/' "',. 04. 13 - < '
/IYY • .
1(4)-( e)-, 4. 1, 9 S–
il-Ni
04,A wr 3 36)
1
. tA-lzri...1
1 /01/)
—1 1 . I
P / I O Z S- 241
I
TOWN OF ORO VALLEY
FINANCE
• -.• UND
FISCAL AR 2001-2002 BU• ETED EXPENDITURES
' - •- 4 Po•=- TIONS&SALARIES
CURRENT YR. BUDGET YEAR 2001-2002
No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL
POSITIONS No.of $ No.of $ No.of $
AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT
Finance Director 1 1 $ 82,347 1 $ 82,347 1 $ 82,347
Senior Accountant 1 1 49,421 1 49,421 . 1 49,421
Accountant 1 1 34,258 1 34,258 1 34,258
ISenior Accounting Clerk 2 1.5 40,550 1.5 40,550 1.5 40,550
Accounting Clerk 0 1 23,500 1 23,500 1 23,500
II
Administrative Assistant 1 1 32,427 ,. 1 32,427 1 32,427
Management&Budget Analyst* 0 1 50,000 1 22,500 1 33,750
II
111
III
III
III
111
1111•
SUBTOTALS 6 7.5 $ 312,503 7.5 $ 285,003 7.5 $ 296,253
.................................................
SALARY&WAGE AUSTMENTS ................................................................................................. _ _
::::::....
................:
..... .... . . ......
16,220
TOTAL-SALARIES&WAGES 6 7.5 $ 326,295 7.5 $ 301,223 7. $ 312,473
....) ii
*Assume 9/1/01 hire date at an annual salary of$45,000.
III
III
111
80
TOWN OF ORO VALLEY
FINANCE
ND
FISCAL YEA' 2002=2003 BUD D EXPENDITURES
AUTH• = - ITIONS&SALARIES
CURRENT YR. BUDGET YEAR 2002003
No.of DEPT. REQUEST MANAGER REVIEW COUNCIL APPROVAL
POSITIONS No.of $ No.of $ No.of S
AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT
Finance Director 1 1 $ 89,128 1 $ 89,128
1 1 53,123 1 53,595
Senior Accountant _
Accountant 1 1 37,149 1 37,149
r
1.5 1.5 43,097 1.5 43,138
Senior Accounting Clerk --
Accountin Clerk
1 1 25,002 1 25,002
1
Administrative Assistant 1 1 35,110 35,162
Management& Bud et Anal st 1 1 , 38,000 , 1 38,000
•
SUBTOTALS 7.5 7.5 $ 320,609 7.5 $ 321,174 0 $ -
� IV
25 �' �WAGE AD USTMENTS '`:I:sl;;y�!_ .f �;11 rj�i?1 ,.,.' ' .
SALARY& :. .. .... .
TOTAL-SALARIES&WAGES 7.5 7.5 $ 320,609 7.5 $ 330,522 0 $ -
269
TOWN OF ORO VALLEY
INFORMATION SYSTEMS
G • UND
FISCAL Y--,•2001-2002 BUDG' D EXPENDITURES
A •• • ••- ONS&SALARIES
CURRENT YR. BUDGET YEAR 2001-2002
No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL
POSITIONS No.of $ No.of $ No.of $
AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT
Information Systems Administrator 1, 1 $ 55,817 1,$ 54,288 1 $ 54,288
Information Systems Technician' 0, 1, 38,000 1 19,000 1 19,000
111
SUBTOTALS 1 2 $ 93 817 2 $ 73 288 2 $ 73 288
SALARY&
WAGE ADJUSTMENTS ................ 4 394
TOTAL-SALARIES 8,WAGES 1, 2 $ 93,817 2 $ 77,682_ 27 6`8Z�
*Assume hire date of 1/1/02 at an annual salary of$38,000.
n0
,
TOWN OF ORO VALLEY
INFORMATION SYSTEMS
-,i I'.
FISCAL .200*201:BUDG .EXPENDITURES
A •Z....2,..;':-:.'.`; &SALARIES
CURRENT YR. BUDGET YEAR 2001-2003
No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL
-
POSITIONS No.of $ No.of 5 No.of 5
AUTHORIZED _ POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT
Information Systems Administrator 1, 1 $ 59,218 1.S 59,218 ,
Information Systems Technician 1 1 36,005 1 36,005
•
•
SUBTOTALS 2 2 $ 95 222 2 $ 95,222 0 $
WAGE ADJUSTMENTS ,:rti,t�:.� ;.<�):- ,. ..•{`, :: /.�
SALARY& �.: / --k ¢'=-�.:s y,.,c%%ti•._ • --.-...
fv�:•i✓^V.J. •/V:.� v.���•:.r ,,,..z.,,-,...
9K</.v�•:w.��"v.v ,-.../.....: •..
TOTAL-SALARIES&WAGES 2 2 $ 95,222, 2, 98,114 1 0 $ •
,.......)
•
•
273
Page 1 of 1
Andrews, David
From: Verville, Kevin
Sent: Tuesday, May 07, 2002 1:04 PM
To: Andrews, David
Cc: Cuvelier, Kathryn
Subject: Council Chambers Audio Visual
David,
Pursuant to your request for information regarding the cost of a new audio visual system for the council
chamber, I have made the following observations:
a. The current audio/visual system in the council chamber is over 10 years old. It is
impractical, or even impossible, to "integrate" the existing system with new
technology.
b. It has been suggested that any new system be modeled after the City of Gilbert A/V
system. Their system provides multiple viewing screens, state-of-the-art audio/video
system and many presentation possibilities.
c. The council chamber is scheduled (planned?) for a remodel and it makes fiscal sense
to incorporate the installation of a new A/V system coinciding with that remodel.
d. The Hopi room A/V project cost roughly $50,000. A similar system could be
installed in the council chambers however; it would have to be on a much larger scale.
Based on the information that I have at this point, I estimate that a state-of-the-art A/V system could cost
between $75,000 and $100,000 to implement.
Please let me know if you need further information.
Kevin Verville
Information Systems Administrator
Town of Oro Valley
520-229-4700
kverville@orovalley.net
f �
5/7/02