HomeMy WebLinkAboutAnnual Reports - 5/1/2001TOWN OF ORO VALLEY
WATER UTILITY COMMISSION
ANNUAL REPORT
APRIL 2001
ORO VALLEY TOWN COUNCIL
Paul Loomis, Mayor
Fran LaSala, Vice Mayor
Richard Johnson, Council Member
Bart Rochman, Council Member
Werner Wolff, Council Member
ORO VALLEY WATER UTILITY COMMISSION
Michael Caporaso, Chair
Leo Leonhart, Vice -Chair
Gordon Byrnes, Member
John Dohogne, Member
Gregg Forszt, Member
Jennifer Gillaspie, Member
LaQuita Stec, Member
Wendell Yoder, Finance Subcommittee
TOWN STAFF
Chuck Sweet, Town Manager
Alan Forrest, Water Utility Director
Shirley Seng, Utility Administrator
David Andrews, Finance Director
Carolyn Schneider, Customer Service Supervisor
Iris Chaparro, Administrative Secretary
Ron Kozoman, CPA, Consultant
SECTION TITLE
List of Acronyms
Index of Appendices
Executive Summary
Preferred Scenario
Alternative Water Resources
Alternative Water Surcharge
Tucson Water System Within Oro Valley
Conservation
Service Area
Debt Financing
Water Quality
Water Supply
Revenue Requirements
O & M Debt Service Requirements
5 Year Capital Improvements Plan
Recommendation on Water Rates
Financial Summary
Alternate Financial Scenarios
Conclusion
Appendices
TABLE OF CONTENTS
TOWN OF ORO VALLEY
WATER UTILITY COMMISSION
ANNUAL REPORT
APRIL 2001
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LIST OF ACRONYMS
TOWN OF ORO VALLEY
WATER UTILITY COMMISSION
ANNUAL REPORT
APRIL 2001
LIST OF ACRONYMS USED IN THIS REPORT
ADWR Arizona Department of Water Resources
CAGRD Central Arizona Groundwater Replenishment District
CAP
Central Arizona Project
CCF
One Hundred Cubic Feet (1 ccf = 748 gallons)
CDO
Canada Del Oro
CIP
Capital Improvement Plan
COLA
Cost of Living Allowance
EPA
Environmental Protection Agency
FTE
Full Time Employee
FY
Fiscal Year
GOVAC
Greater Oro Valley Arts Council
GPCD
Gallons Per Capita Per Day
GPM
Gallons Per Minute
MCL
Maximum Contaminate Level
MDWID
Metropolitan Domestic Water Improvement District
O&M
Operations & Maintenance
0VWID#1
Oro Valley Water Improvement District #1
OVWU
Oro Valley Water Utility
pCi/L
Picocuries Per Liter
µg/L
Micrograms Per Liter
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INDEX OF APPENDICES
TOWN OF ORO VALLEY
ANNUAL REPORT
APRIL 2001
APPENDIX
A. Preferred Financial Scenario (Scenario AA7)
1) Assumptions
2) Summary
3) Enterprise Fund 5-Year Projected Net Income Statement
4) Enterprise Fund 5-Year Projected Debt Service Statement
5) Enterprise Fund 5-Year Projected Cash Flow Statement
B. FY 2001-02 Projected Income and Cash Flow Statements
1) Water Enterprise Fund
2) Connection Fee Fund
3) Alternative Water Resource Development Fee Fund
C. Water Quality
1) Water Quality Monitoring Schedule for Year 2001
2) Water Quality Testing Results
D. Water Supply
1) Static Water Level Measurements
E. 5-Year Capital Improvements Plan
1) Existing System Improvements
2) Expansion Related Improvements
F
G
H.
Proposed Rate Schedules
1) Proposed Rate Schedules
2) Tables for Monthly Charges
Alternate Financial Scenario (Scenario AA3)
1) Assumptions
2) Summary
3) Enterprise Fund 5-Year Projected Net Income Statement
4) Enterprise Fund 5-Year Projected Debt Service Statement
5) Enterprise Fund 5-Year Projected Cash Flow Statement
6) Table for Monthly Charges
Utility Statistics for Calendar Year 2000
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EXECUTIVE SUMMARY
TOWN OF ORO VALLEY
WATER UTILITY COMMISSION
ANNUAL REPORT
APRIL 2001
INTRODUCTION
In October, 1996 the Oro Valley Town Council (Mayor and Council) formed the Oro Valley
Water Utility Commission (Commission) to act as the official advisory body to the Mayor
and Council regarding water related issues. The functions and duties of the seven member
commission include reviewing and developing recommendations for water revenue
requirements, water rate and fee structures, and water system capital improvement planning.
The Commission is required to prepare an annual report to the Council regarding its
recommendations. This report is the Commission's fourth Annual Report. It includes
recommendations related to establishing a conservation program, debt financing, regulatory
requirements, revenue requirements, system operations and maintenance requirements, debt
service requirements, a five-year capital improvements plan, rate adjustments and alternative
water supply strategies.
This Executive Summary contains a briefing on the implementation of the recommendations
presented in the 2000 Annual Report. It also contains a briefing on new recommendations
specific to water issues facing the Town in FY 2001-2002 and beyond. Explanations and
financial analyses that are more detailed may be found in the body of the report and the
Appendices. The main body of the report presents details related to the Commission's
preferred scenario. For comparison purposes, a section describing other alternatives is
presented at the end of the report.
IMPLEMENTATION OF THE 2000 REPORT RECOMMENDATIONS
• Water Rates: The rates recommended by the Commission were adopted by Mayor
and Council in July 2000. Implementation of the new rates provided a 6.74% revenue
increase resulting in a 3.4% rate increase for the average residential customer. In
addition, the rates for all customer classes were equalized.
• Alternative Water Resources: The renewable water resources subcommittee
presented its final report to Mayor and Council in October 2000. The report identified a
range of alternative strategies for delivering renewable sources of water based on the use
of CAP water or reclaimed wastewater from various sources. Nine alternatives were
developed using demand projections for both turf and potable uses. The subcommittee
selected a preferred alternative based on raw CAP water for turf irrigation and a blend of
conventionally treated CAP water and groundwater to meet potable demands. A second
alternative was also recommended. It involved using reclaimed wastewater for turf
irrigation and either blending conventionally treated CAP water and groundwater or
purchasing additional potable water from the City of Tucson. Implementation of the
recommended alternatives will be an on -going project that will span a number of years.
• Tucson Water System within Oro Valley: Mayor and Council, along with staff,
have continued discussions with the City of Tucson regarding the acquisition of its assets
and customer base that are located within the Town of Oro Valley town limits. Although
other issues being negotiated with Tucson have taken priority over this issue, staff and
Town officials will continue to work toward a final agreement with Tucson to acquire
this service area.
• Conservation: The initial conservation program recommended by the Commission
was accepted by the Mayor and Council as a component of the 2000 Annual Report. The
water conservation newsletter, Oro Valley Water Wks, was launched in September and
is included in water bills every other month. The utility obtained membership in the
Water Conservation Alliance of Southern Arizona (Water CASA) in October and realized
immediate benefits as a member. Water CASA provided the utility with welcome
packets and conservation retro-fit devices to be given to customers at no charge. Oro
Valley will also have the opportunity to join in conservation -related workshops
sponsored by Water CASA.
• Service Area: It was the intent of the Commission to make recommendations
concerning the development of policy statements regarding the expansion or reduction of
the utility's service area. As of this writing, they have not yet addressed this issue.
• Debt Financing: During fiscal year 2000/2001, Town Council approved two bond
issues to finance capital improvements. In order for the utility to have the growth -related
infrastructure in place prior to the demand being placed on the system the only viable
option was to finance the capital costs. The debt will be repaid with impact fees collected
after building permits have been issued and water meters are purchased. It is anticipated
that the bonds will be repaid prior to the assumed eight year projection.
The second bond issue was to fund $5.4 million in existing system improvements. This
debt will be repaid with water sales revenue over a projected twenty year time frame.
Financing of these capital costs have enabled the utility to keep the revenue increases at
seven percent (71/o) as projected last year.
• Water Quality: During this past year, the utility implemented a system -wide
continuous disinfection program. As a result, the last occurrence of a Total Coliform
violation was in January 2000, which was prior to inception of the disinfection process.
Although the utility has realized increased O&M costs related to disinfection, staff
believes that the quality of water provided to its customers has improved.
Water quality issues relating to radon and arsenic became focal points for water providers
locally as well as nationally. The EPA was proposing to set an MCL of 300 pCi/L for
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radon, thus levels greater than 300 pCi/L in water served the public would require
treatment. In February 2000, staff presented the Mayor and Council with a Radon
Assessment Study prepared by the consulting firm WestLand Resources, Inc. The report
detailed proposed regulations and their impact to the Town, existing radon levels in the
utility's wells and potential solutions in the event the EPA was successful in passing the
proposed regulations. The EPA's proposed MCL and their research supporting the
change created a tremendous amount of controversy on a national level. To date, there
has been no official ruling on the proposed MCL for radon.
Emphasis on radon diminished while the EPA's final ruling on arsenic levels became the
new controversial focal point. Based on the most recent test results, the water pumped
from the utility's wells is significantly less than the revised MCL of 10 µg/L. The
laboratory's statement of analysis indicated no -detect for all wells, thus the utility will
not be required to treat for arsenic. Complete water quality data is provided in Appendix
C.
• Water Supply: Pursuant to the utility's standard operating procedure, the utility
completed their static water level measurements in February. The measurements indicate
an average decline of 5.26 feet since February 2000. Static water level information for
individual wells is provided in Appendix D.
NEW RECOMMENDATIONS FOR FY 2001/2002
• Water Rates, Revenue Requirements, O&M and Debt Service Requirements and
the 5-Year CIP: Based on the analysis of 5-year projected expenses and required
revenue detailed in the body of the report and the appendices, the Commission
recommends the following rate structure:
❖ It is recommended that the existing three-tier rate structure be modified to further
promote conservation.
•b The monthly base rate is recommended to increase to $12.00 and up to $1200.00 per
month depending on the meter size and will include the first 1,000 gallons of water
used. Customers with a 5/8" x 3/4" meter would realize an increase of 75 cents per
month under this proposal.
`• The Tier 1 commodity rate is recommended to increase to $1.90 per each 1,000
gallons after the first 1,000 gallons used and up to 10,000 gallons. This represents an
increase of 12 cents.
f• The usage in Tier 1 is recommended to change from 0 - 8,000 gallons to 0 - 10,000
gallons.
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❖ The Tier 2 commodity rate is recommended to increase to $2.35 per each 1,000
gallons for usage between 10,001 - 25,000 gallons. This represents an increase of 27
cents.
G The usage in Tier 2 is recommended to change from 8,001 - 16,000 gallons to 10,001
- 25,000 gallons.
❖ The Tier 3 commodity rate is recommended to increase to $3.00 per each 1,000
gallons for all usage over 25,000. This represents an increase of 69 cents.
❖ The usage in Tier 3 is recommended to change from all usage over 16,000 gallons to
all usage over 25,000 gallons.
❖ The wholesale rates will be set the same as a standard 6" meter.
• Alternative Water Resources: As the Town moves toward implementation of the
Phase I project (alternative water for golf courses), work will commence to finalize
routing studies, evaluate institutional factors, pursue regional partnerships, and explore
financing alternatives. A critical element in implementation will be public education and
information on alternative water issues and how they impact each consumer.
Accomplishment of these tasks will be extremely complex. It will involve negotiations
with multiple entities for water rights; partnerships for infrastructure development; and
quite possibly legislative actions. Although all water providers in the region have the
same concerns about meeting projected demands and ADWR compliance regulations,
each provider has different time requirements, financing capabilities, source uses and
ideas on what is considered acceptable water quality.
• Alternative Water Surcharge: The Commission recommends that the utility
establish an alternative water surcharge. As all consumers will ultimately benefit from
the future use of an alternative water source, it is recommended that every water user pay
their fair share of the cost to bring the water to the Town. The Commission will include
this issue in their work plan for FY 2001-02.
• Tucson Water System Within Oro Valley: The Commission recommends that the
Mayor and Council continue to pursue negotiations on the acquisition of the water
production and delivery system serving residents of the Town who are currently
customers of Tucson Water.
• Conservation: The Commission recommends that the utility continue to improve and
expand their conservation efforts. Continued membership in the Water CASA will
provide ample opportunities for the utility to join in conservation -related workshops and
share in the benefits from other programs sponsored in part by Water CASA, the ADWR
and the U.S. Bureau of Reclamation. Some of the opportunities include: graywater
workshops, Arizona WET (Water Education for Teachers), Water on the Web (WOW)
and xeriscape contests. These programs not only benefit the utility, but they allow
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members of the community to participate in water conservation efforts that ultimately
affect the entire Town.
• Service Area: The Commission recommends that policy statements regarding service
area expansion and reduction be developed as part of the FY 2001-02 Commission work
plan and forwarded to Mayor and Council for consideration.
• Debt Financing: The Commission recommends that, if at all possible, the utility should
finance capital improvements on a "pay as you go" basis. However, if doing so creates a
rate increase that is unreasonably high, the utility should then consider available
financing options that would allow the utility to construct necessary improvements, repay
the debt over a period of time and maintain reasonable rate increases.
• Water Quality: Water quality issues must continue to receive high priority; therefore,
the Commission recommends that staff stay abreast of legislative changes regarding
water quality issues. In doing so, the staff will be in a position to be proactive instead of
reactive when a change in regulation impacts the utility. The Commission reiterates its
recommendation that the utility implement a public education program to address
changes in EPA regulations as they arise on different contaminants.
• Water Supply: As water levels continue to decline, the priority placed on water supply
increases. The pending acquisition of CAP water from the City of Tucson is a major step,
but still leaves the utility short of projected demands. Acquisition of effluent rights is
also an important element in the utility's future water supply. The Commission
recommends that the Town pursue all avenues to obtain water rights necessary to meet
projected demands at build -out.
The Oro Valley Water Utility Commission is proud to serve the Mayor and Council and
citizens of the Town of Oro Valley. We are pleased to present our Annual Report to the
Mayor and Council for consideration. While much has been accomplished in the past year,
the Commission looks forward to direction from Mayor and Council regarding those items
mentioned in the Executive Summary and detailed in the Report. We thank the Mayor and
Council for their consideration, direction and guidance.
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TOWN OF ORO VALLEY
WATER UTILITY COMMISSION
ANNUAL REPORT
PREFERRED FINANCIAL SCENARIO
The Commission has arrived at a recommendation that adheres to the sound financial criteria
developed for the 1998 Annual Report. Described below, the preferred financial scenario
(Scenario AA7) also incorporates the elements of the other recommendations detailed in this
report.
The Commission and staff performed extensive analysis of numerous scenarios prepared by a
rate consultant at their direction. To enable the Commission to more fully understand the
long term effect of identifiable future variables that impact the Utility's financial resources,
estimates for revenue, O&M, capital expenditures and debt service have been forecast for a
period of five years. Examples of major future expenses with varying long term impacts are:
costs incurred with membership in the CAGRD; lost revenue from the removal of golf
courses from groundwater; costs for necessary capital improvements to the water system;
growth factors; and debt service. Every effort has been made to employ the most accurate
available data and reasonably conservative assumptions in the analysis of future financial
requirements.
The Commission developed a set of parameters for the rate consultant to use in developing
the preferred scenario. The parameters used for Scenario AA7 are as follows:
• Revenue increases are proposed only when necessary and in an amount no more than
necessary.
• Projected expenditures were adjusted for inflation, additional personnel, O&M, debt
service and existing system improvements.
• Financial criteria established in 1998 must be met, setting the foundation for sound
fiscal operation.
• The capital improvements to the existing system in FY 01-02 will be financed by
bond funds.
• The acquisition of CAP water rights will be financed by bond funds.
• Golf courses are expected to be removed from groundwater over a period of years
commencing in FY 04-05.
• Revenue projections include a residential customer growth factor of 792 in FY 01-02
and 700 connections per year thereafter. The FY 01-02 figure was projected based on
anticipated growth for FY 00-01. The figure for subsequent years is a conservative
estimate developed from historical data.
• Expansion related revenue and expenditures are not considered for purposes of
establishing rates. They are discussed separately in the report.
Revenue increases occur in each of the 5 fiscal years in Scenario AA7 projections. These
increases allow the Utility to anticipate changes in the future revenues and expenditures as
described at the beginning of this section, including the loss of revenue when the golf courses
are phased off of groundwater. In order to decrease reliance on golf course revenues for
operations, Scenario AA7 includes setting aside the additional revenues that the golf courses
will pay as a result of any rate increase. The "set aside" is recommended to be earmarked for
special use in developing renewable water resources for use on golf courses in Oro Valley.
Scenario AA7 proposes generating needed revenue from an increase to the monthly base rate
and modification of the existing 3-tiered conservation rate structure.
Projections in years 4 and 5 include decreases in revenue when golf courses are no longer
served groundwater. However, the utility will receive revenue from providing the golf
courses an alternative source of water. The Town has not yet determined whether it will be
providing CAP water or effluent for golf course irrigation. There are different costs
associated with each water source and the infrastructure required to bring the water to the
Town. As a result, it is difficult to project what revenue will be realized from providing an
alternative water source to the golf courses, therefore, revenue projections relating to
alternative water have not been included in Scenario AA7.
The data for the 5 year projections assumes that both personnel and related costs will
increase 5% annually and the O&M costs are assumed to increase 3% annually. Allowances
have been included for power costs and increases in depreciation relating to the addition of
new plant. CAP and recharge costs are scheduled to increase; however, the costs are
established by state agencies over which the Town has no control. Interest and principal
payment on outstanding bonds will also increase over the 5 year period.
The FY 2001-02 projected Income Statement, Debt Service Statement and Cash Flow
Statement for Scenario AA7 may be found in Appendix A.
Financial analysis of Scenario AA7 indicates that it meets all of the required financial
criteria. Retained earnings maintain a positive value and the net income of the Utility does
not reflect a loss for more than two consecutive years. Additionally, the net revenues provide
debt service coverage in excess of 1.25 times the annual debt service as required by the bond
covenants and depreciation is fully recovered by the rates. The total cash reserves are
maintained in excess of 15% of the expected cash outlays.
ALTERNATIVE WATER RESOURCES
Alternative water resources continue to maintain a priority status for the Town. As of this
writing, the Town is finalizing negotiations with the City of Tucson to purchase CAP water
rights. This acquisition is expected to give the Town an allocation of approximately 7000
acre feet.
Staff is also negotiating with Tucson for rights to the effluent that is produced within the
Town. Further, Oro Valley is anticipating the acquisition of an additional 3557 acre feet of
CAP water based on ADWR's recommendation to reallocate over 65,000 acre feet for
municipal and industrial purposes. The renewable water resources report projects the
Town's water demand will be 17,384 acre feet by the year 2030. Efforts will be on -going to
acquire the necessary water rights to meet this demand.
The Commission recommends that staff proceed with preliminary engineering/design work
for the on -site renewable water distribution system for golf courses. Costs for this specific
phase of removing golf courses from groundwater will not be shared with any other
jurisdiction. Funds for preliminary engineering and/or design are available in the alternative
water resource development impact fee fund.
As the Town moves toward implementation of the off -site distribution system, work will
commence to finalize routing studies, evaluate institutional factors, pursue regional
partnerships, and explore financing alternatives. Accomplishment of these tasks will be
extremely complex. It will involve negotiations with multiple entities for water rights,
partnerships for infrastructure development, and quite possibly legislative actions.
The utility has been working cooperatively with other water providers in the region to utilize
renewable supplies. There have been discussions regarding the formation of a "regional
district" to finance and operate the facilities for distribution of renewable water supplies.
However, there is currently no legislation that authorizes the formation of this type of district.
In order for Town residents to understand the Town's commitment to removing golf courses
from groundwater, it will be essential to provide public forums as a means of education and
information dissemination. The Commission reiterates its recommendation that extensive
public relations efforts must be undertaken to assist the Council in understanding the desires
of the residents as well as informing the residents of what must be done to preserve our
groundwater for future generations.
The alternative water resource development impact fee fund balance is estimated to be
$1,700,000 by June 30, 2002. This revenue is to be used solely for alternative water resource
issues and/or resulting capital expenditures. A cash flow statement and income statement are
included in Appendix B.
ALTERNATIVE WATER SURCHARGE
The Commission recommends that the utility establish an alternative water surcharge to help
finance the necessary infrastructure. As all consumers will ultimately benefit from the future
use of an alternative water source, it is recommended that every water user pay their fair
share of the cost to bring the water to the Town. Due to the complex nature of establishing a
realistic charge for relatively uncertain infrastructure, the Commission has chosen to work on
this rate apart from the regular water rates. The Commission will include this issue in their
work plan for FY 2001-02.
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TUCSON WATER SYSTEM WITHIN ORO VALLEY
Town staff has continued negotiations with the City of Tucson in an effort to acquire the
Tucson Water service area within the town limits. The Commission supports the objective of
the Town being the sole water provider to all Oro Valley residents. However, any such effort
must be made on sound financial principals. The Commission recognizes that it may be
impractical to have its water service area match exactly with its political boundaries, but has
a concern about expanding the service area to include customers in outlying areas that are not
residents of the Town. As staff moves forward in their negotiations with the City of Tucson,
the Commission looks forward to providing Mayor and Council with formal
recommendations on the issues involved.
CONSERVATION
An ongoing conservation program can provide customers with information to assist them in
understanding the importance of conserving water. The Commission recommends that the
utility continue to improve and expand their conservation efforts. The O&M expenditures
for conservation are proposed to increase by $15,000 for a total of $35,000 in FY 2001-02.
This will allow the utility to continue its membership in Water CASA and to continue
publishing the conservation newsletter bi-monthly. In addition, the utility will expand the
educational materials to include the purchase of workbooks, activity books and crayons for
students; coordinate with GOVAC for booths at Town events to distribute information and
educational materials; invite other departments to participate in the conservation program;
utilize the new library as a distribution site for conservation materials; allow Commission
members and staff to attend workshops and/or training seminars; and continue to modify the
conservation rate structure.
As part of the on -going conservation program, it is the intent of the Commission to evaluate
the possibility of either offering incentives for the installation of hot water re -circulating
pumps or requiring by Town ordinance installation of hot water re -circulating pumps during
construction of new homes. Use of hot water re -circulating pumps is estimated to save
15,000 gallons of water per year per residence. The Commission also recommends
monitoring of the average annual usage of residential customers to evaluate the effectiveness
of the conservation program.
The Commission reiterates its recommendation that a long-range conservation program be
established to provide objectives and guidelines to minimize the decline of groundwater
levels and to ensure that the Town of Oro Valley has established codes where necessary for
the protection of our water resources and the enforcement of regulations. The following are
proposed issues to be reviewed by the Commission in future years:
• Evaluation of a full-time staff position to follow-up and maintain the conservation
program to: a) target commercial and public facilities and b) assist with
information and on -site visits/audits
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financing to avoid unnecessary rate increases. However, the Commission strongly
recommends that, if at all possible, the utility finance capital expenditures on a "pay as you
go" basis.
WATER QUALITY
In accordance with EPA regulations, the utility published its annual Consumer Confidence
Report and distributed it to all existing customers. The utility has also continued to distribute
the report to all customers who have moved into the service area since the report was
originally mailed. The report contains mandatory language on specific contaminants, bottled
water, health effects related to contaminants, and a listing of all contaminants detected in the
utility's water supply that exceeded the MCL during the prior year. A complete list of
contaminants that the utility tests for and the most recent test results may be found in
Appendix C.
Water quality issues must continue to receive high priority; therefore, the Commission
recommends that staff stay abreast of legislative changes regarding water quality issues. In
doing so, the staff will be in a position to be proactive instead of reactive when a change in
regulation impacts the utility. The Commission reiterates its recommendation that the utility
implement a public education program to address changes in EPA regulations as they arise
on different contaminants.
WATER SUPPLY
Static water level measurements taken in February 2001 revealed an average decline of 5.26
feet since February 2000. Detailed information on individual wells may be found in
Appendix D.
The groundwater level declines cannot solely be attributed to growth or golf courses. The
lack of substantial natural recharge due to minimal snow and rainfall can be a major factor
for the decline in groundwater levels.
The Commission believes that the overall decline in water levels should be one of the key
factors driving the need to obtain and deliver an alternative source of water for golf course
irrigation. The pending acquisition of CAP water from the City of Tucson is a major step,
but still leaves the utility short of projected demands. Acquisition of effluent rights is also an
important element in the utility's future water supply. The Commission recommends that the
Town pursue all avenues to obtain water rights necessary to meet projected demands at build -
out.
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REVENUE REQUIREMENTS
Water Utility Enterprise Fund:
The Commission and Town staff, in conjunction with a rate consultant, analyzed the revenue
and cash flow requirements necessary to operate and maintain the system, fund needed
capital improvements and make debt service payments on the water system acquisition
bonds, OVWID bonds and those sold earlier this year for existing system improvements.
Revenues and cash flows were projected for FY 2001/02 based on anticipated annual growth
in customer base of 792 residential customers and water consumption patterns similar to FY
1999/00. Projected operating expenses were developed by the water utility staff. Capital
expenditures will be funded with depreciation and bond funds.
The following table indicates the amount of water sales revenue that would be realized by a
7% revenue increase (Scenario AA7), and increased service connections of 792:
FY 2000/2001
Revenue Estimate
FY 2001/2002
Revenue Projection
Dollar
Increase
$6,304,700
$7,154,295
$849,595
No adjustments to service fees and charges are necessary at this time; however, the
Commission recommends that the service fees and charges continue to be reviewed on an
annual basis.
Connection Fee Fund:
In October of 2000, Mayor and Council approved the sale of $6,770,000 in bonds to finance
growth -related infrastructure over the next three years. The bonds will be repaid from impact
fee revenue. It is anticipated that future grow -related infrastructure will also need to be
financed so that the plant can be constructed prior to customer demand on the system.
Estimated income and cash flow statements may be found in Appendix B. The five-year
CIP may be found in Appendix E.
Alternative Water Resource Development Fee Fund:
These fees have not increased since they were originally adopted by Council in 1996. To
date, there have been no capital expenditures from this fund. However, fees for professional
services and feasibility studies relating to alternative water issues are paid from this fund.
The Commission recommends reviewing infrastructure costs on the alternatives presented in
the Renewable Water Resources Report to substantiate the existing fee or justify increasing
the fees in an amount that would aid in the repayment of financing for required infrastructure.
An estimated cash flow and income statement may be found in Appendix B.
O & M AND DEBT SERVICE REQUIREMENTS
Because of the timing of the preparation of this report relative to the Town's budgeting
process, the Commission recognizes that both the projected revenues and the projected
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expenses may need to be revised. The amounts shown below and used in the financial
analysis may differ from those included in the Department Budget Request and the
Manager's Budget Review because of the availability of more recent and reliable
information. The Commission understands that OVWU staff, the Town Manager and the
Council will adjust expenses to fit the final estimate of revenues based on the action of the
Town Council on the rate structure for FY 2001/2002.
The following table is a comparative summary of expenses and debt service requirements for
the water utility enterprise fund. Budgeted amounts for FY 2000/01 are compared to the
projected expenses for FY 2001/02 used in the financial analysis:
OVWU
Expenses
FY 2000/01
Bud et
FY 2001/02
Projected
Change
Increase Decrease
Personnel
$1,199,576
$1303,087
$103,511
O & M
$1,864,233
$1,857,018
$ 7,215
C.A.P.
$ 314,950
$ 402,700
$ 87,750
C.A.G.R.D.
$ 48,000
$ 113,000
$ 65,000
De rec. & Amort.
$1,377,200
$1,710,352
$333,152
Interest Payments
$2,061,911
$1,763,956
$297,955
Principal Pmts.
$ 636,259
$ 995,954
$359,695
Totals
$7,502,129
$8,146,067
$643,938
The request for operations and maintenance costs reflect, among other items, increased
expenses for electrical power for pumping, water recharge costs, excess groundwater
withdrawal fees, capital costs for additional CAP allotment, water quality testing, chemicals
for disinfection, plant and equipment repairs. The overall decrease in O&M is a result of a
reduction in projected outside professional services. It has been assumed that with the
addition of an engineer, the utility could perform many of the tasks in-house that have
previously been contracted for. Some costs are fixed by outside agencies with no control by
the Town. Others may be subject to change as the iterative process of budget development is
completed.
Principal and interest payments reflect debt service pursuant to bond repayment schedules for
the bonds related to OVWID#1, bonds related to the original acquisition of the utility, and for
the recent bond issue to fund existing system improvements and acquisition of CAP water
rights. The decrease in interest payments results from an over estimate of interest on the
proposed bond issue during FY 2000/O1. More reliable information has since become
available from the bond underwriters.
Projected FY 2000/01 personnel costs would be increased to fund routine salary increases
(COLA & merit). The projected personnel costs also include three additional full time
employees and the reclassification of one position. The estimated growth of 792 connections
is estimated to require an additional two FTEs to provide services to these customers. The
third proposed FTE will perform engineering tasks that have been contracted for in the past,
thus reducing O&M costs for outside professional services.
13
For reference, the following table provides current employee to customer ratio comparisons
with other cities, towns and water utilities within the State of Arizona. As shown in the table,
Oro Valley Water Utility is projected to have 1 employee for every 544 customers at the end
of the current fiscal year. When fully staffed at the end of the next fiscal year, the OVWU is
projected to have available 1 employee for every 517 customers. The average ratio for those
entities surveyed is 1 employee for every 372 customers.
Municipality or
Water Utility
Number of
Em to ees
Number of
Customers
Employee to
Customer Ratio
Cave Creek, City of
8
1,700
1:213
Marana Water
5
1,200
1:240
Metro Water Dist.
54
16,500
1:306
Tucson, City of
588
190,000
1:323
Douglas, City of
16
5,800
1:363
OVWU 6-30-02
31
16,036
1:517
OVWU 6-30-01
28
15,244
1:544
Bella Vista Water
12
6,675
1:556
Avondale, City of
18
10,000
1:556
Green Valley
16
9,000
1:563
Prescott, City of
27
15,875
1:588
.Kingman, City of
22
14,000
1:636
Lake Havasu, City
33
21,600
1:654
5 YEAR CAPITAL IMPROVEMNTS PLAN (C1P)
The Oro Valley Water Utility Commission, in conjunction with staff and engineering
consultants, undertook extensive analysis to develop a 5 year Capital Improvements Plan for
the water enterprise fund and the connection fee fund. Improvements detailed in the plans
include machinery, equipment, vehicles, wells, booster stations, reservoirs, fire hydrants,
mains and structures. Both capital improvement plans identify essential system
improvements through FY 2005/06. The potable water system master plan was a critical tool
used in the identification of necessary improvements and the related costs. Recommended
projects to be funded will be itemized in the water utility budget and the connection fee
budget respectively.
Funding sources for existing system improvements include water rates and bond proceeds
that will be repaid with water sales revenue. The funding source for expansion related
improvements are bond proceeds that will be repaid with impact fees. The figure shown for
existing system improvements in FY 01/02 includes approximately $5,000,000 in projects
that were originally slated for construction this fiscal year. The engineering and design of
those projects is essentially complete; however, due to unexpected delays in acquiring the
land, they will not be completed until FY 01/02.
14
The following table summarizes total amounts by year for each plan:
5 Year
C.I.P.
FY O1/02
FY 02/03
FY 03/04
FY 04/05
FY 05/06
Total
Existing
System
$ 7,816,000
$3,418 000
$3,040,750
$2,613,000
$ 428,000
$17,315,750
Expansion
Related
$ 2,684,500
$2,216,250
$1,422,500
$3,921250
$4,261,250
$14,505,750
Total
$10,500,500
$5,634,250
$4,463,250
$6,534,250
$4,689,250
$31,821,500
The improvements slated for FY 2001/02 include 3.2M gallons of reservoir capacity,
completion of 2 replacements wells and 1 new well, 3 new booster stations, upgrades to
existing booster stations and the installation of approximately 23,000 feet of water mains.
These improvements increase service levels to customers by providing extra capacity to meet
peak demands and fire flow requirements. Details of the Capital Improvement Plans may be
found in Appendix E.
As the Town moves toward implementation of alternative water sources for turf irrigation,
the Commission recommends that the utility develop a CIP for the on -site and off -site
distribution systems with the understanding that it may change as issues with the proposed
alternatives are resolved.
RECOMMENDATION ON WATER RATES
The Commission recommends increasing the monthly base rate and modifying the existing 3-
tier commodity rate to further encourage water conservation and to provide the revenue
necessary to meet projected expenditures. The proposed modification to usage thresholds in
the 3-tier commodity rates will provide more competitive rates with regional utilities like
Tucson Water and MDWID. A 7% revenue increase for the preferred financial scenario
(Scenario AA7) is proposed to be accomplished via the following changes:
• The monthly base rate is recommended to increase to $12.00 and up to
$1,200.000 per month depending on the meter size and will include the first 1,000
gallons of water used. Most residential customers have a 5/8" x 3/4" meter and
will realize an increase of 75 cents per month in the base rate.
• The Tier I commodity rate is recommended to increase to $1.90 per each 1,000
gallons after the first 1,000 gallons used and up to 10,000 gallons. This represents
an increase of 12 cents per 1,000 gallons.
• The usage in Tier 1 is recommended to change from 0-8,000 gallons to 0-10,000
gallons.
15
• The Tier 2 commodity rate is recommended to increase to $2.35 per each 1,000
gallons for usage between 10,001 - 25,000 gallons. This represents an increase of
27 cents per 1,000 gallons.
• The usage in Tier 2 is recommended to change from 8,001-16,000 gallons to
10,001-25,000 gallons.
• The Tier 3 commodity rate is recommended to increase to $3.00 per each 1,000
gallons for all usage over 25,000 gallons. This represents an increase of 69 cents
per 1,000 gallons.
• The usage in Tier 3 is recommended to change from all usage over 16,000 gallons
to all usage over 25,000 gallons.
• Threshold points established for all tiers will depend on the meter size and are
detailed in Appendix F. The threshold point for golf courses is recommended to
be set equal to the volume of their annual allotment as determined by ADWR.
• The wholesale rates will be set at the same rates for a standard 6" meter.
The recommended rate structure yields a 7% overall revenue increase for FY 01-02
operations. The amount of revenue available for operations does not include the amount that
has been `set -aside'. The source of this `set -aside' is the incremental revenue from the golf
courses generated from the rate increase applied to their consumption over and above their
ADWR allotment. The Commission recommends that this `set -aside' amount be reserved for
renewable water resource uses in an effort to reduce the dependency on golf course revenues.
The proposed revenue increase would allow the utility enterprise fund to meet sound
financial criteria regarding the operations of a municipal utility while costs keep pace with
inflation, growth issues are not ignored, infrastructure is replaced as it is worn out and the
level of service to the customer improves.
The following table illustrates the proposed changes for a typical residential customer with
a 5/8"x 3/4" meter. Other water providers in the region are included for comparison.
Water Provider
Monthly
Base Rate
Tier 1
Commodity Rate
Tier 2
Commodity Rate
Tier 3
Commodity Rate
-OroValley Current
11.25
1.78
2.08
2.31
_0roValley Proposed
12.00
1.90
2.35
3.00
MDWID
11.50
2.08
2.77
3.48
Marana
1400
2.55
2.55
2.55
Tucson
5%
1.33
2.99
3.87
Oro Valley Water Utility includes 1,000 gallons in its base rate while MDWID and Marana
include 2,000 gallons. Tucson Water's base rate includes 2ccf which is the equivalent of
16
1,496 gallons. A table providing proposed rates for all OVV,U meter sizes may be found in
Appendix F.
Appendix F also contains several spreadsheets that calculate the dollar increase and the
percentage increase that a customer would experience on a monthly bill under the proposed
rate change. Monthly bill amounts are calculated in 1000 gallons for the 5/8" x 3/4" meters
and a variety of increments for larger meter sizes.
Scenario AA7 recommendations result in changes to monthly base rates between $0.75 and
$75.00 depending on meter size. The increase to all meter sizes is 6.7%. The average
consumption for customers with a 5/8"x 3/4" meter is approximately 8,000 gallons per
month.
A cost of service study was not performed this year. The Town's finance director and its rate
consultant agreed that the study did not need to be performed annually. The past rate
increases have been minimal and the O&M costs have only increased moderately resulting in
slight changes to the rate of return over that the last several years. However, it is
recommended that a cost of service study be done every two to three years.
The analysis last year indicated that, utilizing a `demand concept', the current monthly base
rate was still understated ($11.25 vs. $28.74). Thus the proposed increase of $0.75 in the
base rate will have little impact on cost recovery. The OVWU will still be primarily reliant
on commodity sales for revenue to operate. As the utility continues the process of gradually
increasing the base rate, its operations will become more insulated from the impact of
fluctuating water sales influenced by climate as well as the removal of golf courses from
groundwater.
The modification of the 3-tiered rate structure will further encourage water conservation of
the utility's customers whereby usage in excess of the annual average usage for each
customer class is penalized with higher rates. The Commission's recommended rate design
is intended to encourage voluntary conservation practices.
For comparison purposes, the following table provides a calculation of a monthly bill amount
for a 5/8"x 3/4" meter for several of the other water utilities surrounding the Oro Valley
Water Utility service area. Direct comparison of raw base rates and raw commodity rates is
not effective because of the varying rate structures of each utility. The best way to compare
is to calculate the cost for certain consumption levels.
or
ost for
Cost for
Cost for
Water UtilS116.9P2
llons
Gallons
26,000 Gallons
40,000 Gallons
Oro Valle
0.35
6345
9579
Oro Valley
j16000
3.20
67.35
109.35
MDWID
1.21
69.72
11844
Marana
2.25
7 7.75
113.45
Tucson
41.74
85.87
175.08
17
In order to avoid increasing reliance on golf course revenues for operations, Scenario AA7
includes setting aside the additional revenues that the golf courses will pay as a result of any
rate increase (monthly base rate or conservation). The `set aside' is recommended to be
earmarked for special use in developing renewable water resources for use on golf courses in
Oro Valley. For FY 2001-02, the `set aside' amount is projected to be $59,540.
As previously described, the proposed revenue increase for Scenario AA7 would allow the
utility enterprise fund to meet sound financial criteria regarding the operations of a municipal
utility while costs keep pace with inflation, growth issues are not ignored, infrastructure is
replaced as it is worn out and the level of service to the customer improves.
FINANCIAL SUMMARY
Retained earnings is the cumulative measure used by enterprise funds to determine the
amount of earnings remaining after expenses are deducted from revenues since the inception
of operations. For Scenario AA7, the following table represents the estimated retained
earnings at June 30, 2002:
7/1/2001
6/30/2002
Estimated
Net Income (Loss)
Projected
Retained Earnings
Retained Earnings
$3,112,650
$442,982
$3,555,632
The utility is projected to have positive retained earnings of $3,555,632 at the end of FY
2001-02 under the preferred scenario. Maintaining positive retained earnings is an important
element of the financial criteria used to guide staff in arriving at proposed revenue increases.
The retained earnings accumulated since 1996 has reached a significant balance given the
utility's goal of matching revenue and expenses to operate at a "break even" point. The
capital improvements needed to deliver service levels adopted with the master plan far
exceed the accumulated depreciation. In addition, depreciation funds are used to meet debt
service requirements on bond financed capital projects. Rates have been increased to allow
the utility to maintain a positive cash flow when golf courses are removed from groundwater
and to provide contingency funds for emergency repairs. These have contributed to the
retained earnings balance. Another contributing factor is approximately $432,000 in equity
obtained from the dissolution of the IGA between Oro Valley and MDWID in FY 98-99.
Also in FY 99-00, actual growth exceeded the projections which was accompanied by a drier
climate that produced considerably more revenue than anticipated. As this cash is used to
finance capital improvements, the retained earnings balance will decrease.
18
Cash flow is an analysis of all changes that effect the cash account. The following table
reflects the estimated cash balances at June 30, 2002:
7/1/2001
6/30/2002
Estimated
Change in Cash Balance
Projected
Cash Balance
Cash Balance
$11,792,146
($6,718,160)
$5,073,986
The cash balance is estimated to decrease by $6,718,160 at the end of FY 2001-02. The
projected cash decrease is largely attributable to the use of bond funds for capital
improvements and cash payments for additional debt service.
Appendix B contains estimated income and cash flow statements and a comparison of
funding requirements with projected revenues for the utility enterprise fund for FY 01-02.
Estimated income and cash flow statements for the connection fee fund and the alternative
water resources development fee fund are also included in Appendix B.
ALTERNATE FINANCIAL SCENARIO
Appendix G presents alternate financial projections to allow for a comparison with the
preferred scenario (Scenario AA7). The financial criteria used to evaluate the financial
soundness of a proposed revenue and expense scenario was applied to this alternate scenario.
The conclusion of that analysis was that it did comply with the guidelines of the financial
criteria and could be considered a valid option.
Alternate financial scenario (Scenario AA3) used identical assumptions for growth and
operating costs. However, there are two major differences between the preferred scenario
and the alternate scenario. The alternate scenario assumes that the utility will use cash
reserves to partially fund the acquisition of water rights during the current fiscal year whereas
the preferred scenario assumes that the entire cost of water rights will be financed.
Additionally, the alternate scenario assumes higher revenue increases annually in preparation
for the removal of golf courses from groundwater. This assumption dramatically reduces the
projected loss in year five, thus allows for less concern over the potential revenue that may or
may not be received by delivering an alternate source of water to golf courses.
Although the Commission has determined that the alternate scenario (Scenario AA3) is a
viable option, it believes the scenario may be too conservative of an approach.
19
CONCLUSION
The Commission presents this annual report for the review and consideration of the Mayor
and Council. The Commission would be glad to discuss this report in greater detail at a joint
study session or other appropriate forum. Please advise if such a discussion is desired.
The Oro Valley Water Utility Commission is proud to serve the Town of Oro Valley and the
customers of its water utility. Much has been accomplished in the fifth year of the utility's
operation. The Commission looks forward to continued direction from Mayor and Council,
especially on those issues discussed in this report.
The Commission extends their appreciation to the Mayor and Council for its consideration,
direction and guidance.
20
APPENDIX A
Preferred Financial Scenario
Scenario AA7
The following are the assumptions used in preparing these projections:
• Growth is based on 792 new residential customers in FY 2001-02 and 700 new
residential customers per year thereafter.
• Wholesale rates will be set the same at the standard 6" meter.
• Golf courses will be removed from groundwater over two years beginning in FY 2004-05
• Seven percent (7%) revenue increases in all five years.
• Rate increases are effective at the beginning of each fiscal year.
• Financing of capital improvements and acquisition of water rights will be achieved
through the sale of bonds during FY 2000-01.
• Personnel costs increase 5% annually for COLA and merit.
• Operations and maintenance costs increase 3% annually.
• Debt service does not fall below the required 1.25:1 ratio.
• The utility does not experience a loss for more than 2 consecutive years.
• The minimum cash balances meet or exceed 15% of cash outlays excluding capital.
• Retained earnings maintain a positive balance.
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APPENDIX B
r`l
ORO VALLEY WATER ENTERPRISE FUND
ESTIMATED INCOME STATEMENT
Budget
FY 2000/01
Estimated
Actuals
FY 2000/01
Projected
FY 2001/02
OPERATING REVENUES:
Water Sales:
Unmetered/Wholesale
$
45,400
$
49,000
$
52,400
Residential
4,467,800
4,143,000
4,873,295
Commercial
370,300
370,000
395,900
Irrigation
417,600
500,000
535,000
Turf Related
733,500
957,000
997,700
Construction
270,100
285,000
300,000
Subtotal Water Sales
$
6,304,700
$
6,304,000
$
7,154,295
Other Revenue:
Miscellaneous Service
$
60,000
$
75,000
$
75,000
New Service Establishment Fees
55,000
55,000
55,000
Reconnect Fees
8,000
8,000
8,000
Late Payment Fees
-
100,000
65,800
Vistoso Partners Recharge
-
151,000
-
Subtotal Other Revenue
$
123,000
$
389,000
$
203,800
Total Operating Revenues
$
6,427,700
$
6,693,000
$
7,358,095
OPERATING EXPENSES:
Personnel
$
1,199,576
$
1,100,000
$
1,303,087
Operations & Maintenance
2,227,183
2,045,300
2,372,718
Depreciation
1,325,000
1,296,400
1,658,152
Amortization
52,200
52,200
52,200
Total Operating Expenses
$
4,803,959
$
4,493,900
$
5,386,157
Operating Income
$
1,623,741
$
2,199,100
$
1,971,938
NON -OPERATING REVENUES (EXPENSES):
Interest Revenue
$
300,000
$
300,000
$
235,000
Interest Expense
2,061,911
1,598,100
1,763,956
Total Non -Operating Revenues(Expenses)
$
(1,761,911)
$
(1,298,100)
$
(1,528,956)
Net Income (Loss)
$
(138,170)
$
901,000
$
442,982
Retained Earnings, beginning of year
$
2,211,650
$
3,112,650
Retained Earnings, end of year
$
3,112,650
$
3,555,632
l
ORO VALLEY WATER ENTERPRISE FUND
ESTIMATED STATEMENT OF CASH FLOWS
INCREASE (DECREASE) IN CASH:
Estimated
Actuals
FY 2000/01
Projected
FY 2001/02
Cash flows from operating activities:
Cash received from water revenues
$
6,304,000
$
7,094,755
Cash received from other revenues
389,000
203,800
Cash payments for operating expenses
(3,145,300)
(3,675,805)
Net cash provided(used) by operating activity
$
3,547,700
$
3,622,750
Cash flows from capital & financing activities:
Improvements
$
(1,500,500)
$
(7,276,500)
Machinery & Equipment
(46,000)
(512,500)
Vehicles
(30,400)
(27,000)
Water Rights
(5,000,000)
Interest expense
(1,598,100)
(1,763,956)
Principal payments
(636,300)
(995,954)
Net cash provided(used) from capital &
financing activities
$
(8,811,300)
$
(10,575,910)
Cash flows from investing activities:
Interest
$
300,000
$
235,000
2001 Bond Proceeds
10,500,000
-
Net cash provided by investing activities
$
10,800,000
$
235,000
Net increase (decrease) in cash
$
5,536,400
$
(6,718,160)
Cash at beginning of year
$
6,255,746
$
11,792,146
CASH AT END OF YEAR
$
11,792,146
$
5,073,986
ORO VALLEY WATER CONNECTION FEE FUND
ESTIMATED INCOME STATEMENT
Budget
FY 2000/01
Estimated
Actuals
FY 2000/01
Projected
FY 2001 /02
REVENUES:
Connection Fees
$
1,717,800
$
1,559,700
$
1,405,000
Total Revenues
$
1,717,800
$
1,559,700
$
1,405,000
EXPENSES:
Capital Improvements
$
(1,050,000)
$
(1,050,000)
$
(2,684,500)
Total Expenses
$
(1,050,000)
$
(1,050,000)
$
(2,684,500)
Surplus (Deficit)
$
667,800
$
509,700
$
(1,279,500)
NON -OPERATING REVENUES (EXPENSES):
Interest Revenue
$
44,125
$
81,000
$
50,000
Interest Expense
(594,050)
(559,700)
(405,000)
Total Non -operating Revenues (expenses)
$
(549,925)
$
(478,700)
$
(355,000)
Water System Revenue Bond Proceeds
$
8,075,000
$
5,808,750
$
General Fund Loan -Series B Revenue Bonds
36,000
330,729
General Fund Loan-Fireflow Revenue Bonds
-
-
Net Income (Loss)
$
8,228,875
$
6,170,479
$
(1,634,500)
Fund Balance, beginning of year
$
1,159,384
$
7,329,863
Fund Balance, end of year I
I
$
7,329,863 1
$
5,695,363
ORO VALLEY WATER CONNECTION FEE FUND
ESTIMATED STATEMENT OF CASH FLOWS
INCREASE (DECREASE) IN CASH:
Estimated
Actuals
FY 2000/01
Request
FY 2001/02
Cash flows from operating activities:
Cash received from connection fees
$
1,559,700
$
1,405,000
Cash payments for operating expenses
-
-
Net cash provided(used) by operating activity
$
1,559,700
$
1,405,000
Cash Flows from capital & financing activities:
Improvements
$
(1,050,000)
$
(2,684,500)
Interest expense
(559,700)
(405,000)
Principal payments
(1,000,000)
(1,000,000)
Water System Revenue Bond Proceeds
5,808,750
General Fund Loan -Series B Rev. Bonds
330,729
General Fund Loan-Fireflow Rev. Bonds
-
Net cash provided (used) from capital and
financing activities
$
3,529,779
$
(4,089,500)
Cash flows from investing activities:
Interest Revenue
$
81,000
$
50,000
Net cash provided by investing activities
$
81,000
$
50,000
Net increase in cash
$
5,170,479
$
(2,634,500)
Cash at beginning of year
$
1,623,014
$
6,793,493
CASH AT END OF YEAR
$
6,793,493 1
$
4,1587993
ORO VALLEY WATER ALTERNATIVE WATE RESOURCE FEE FUND
ESTIMATED INCOME STATEMENT
Budget
FY 2000/01
Estimated
Actuals
FY 2000/01
Projected
FY 2001 /02
REVENUES:
Alternative Water Resource Fees
$
261,000
$
325,000
$
325,000
Total Revenues
$
261,000
$
325,000
$
325,000
EXPENSES:
Operation & Maintenance
$
(150,000)
$
(150,000)
$
(250,000)
Total Expenses
$
(150,000)
$
(150,000)
$
(250,000)
Surplus (Deficit)
$
111,000
$
175,000
$
75,000
NON -OPERATING REVENUES (EXPENSES):
Interest Revenue
$
50,000
$
89,000
$
90,000
Interest Expense
-
-
-
Total Non -operating Revenues (expenses)
$
50,000
$
89,000
$
90,000
Net Income (Loss)
$
161,000
$
264,000
$
165,000
Fund Balance, beginning of year
$
1,327,143
$
1,591,143
Fund Balance, end of year
$
1,591,143
$
1,756,143
ORO VALLEY WATER ALTERNATIVE WATER RESOURCE DEV. FEE FUND
ESTIMATED STATEMENT OF CASH FLOWS
INCREASE (DECREASE) IN CASH:
Estimated
Actuals
FY 2000/01
Request
FY 2001/02
Cash flows from operating activities:
Cash received from connection fees
$
325,000
$
325,000
Cash payments for operating expenses
(150,000)
(250,000)
Net cash provided(used) by operating activity
$
175,000
$
75,000
Cash Flows from capital & financing activities:
Improvements
$
-
$
-
Interest expense
-
-
Principal payments
-
-
Net cash provided (used) from capital and
financing activities
$
-
$
-
Cash flows from investing activities:
Interest Revenue
$
89,000
$
90,000
Net cash provided by investing activities
$
89,000
$
90,000
Net increase in cash
$
264,000
$
165,000
Cash at beginning of year
$
1,327,143
$
1,591,143
CASH AT END OF YEAR
$
1,591,143
$
1,756,143
APPENDIX C
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TABLE FOR MONTHLY CHARGES & PERCENT INCREASE COMPARISON
CUSTOMERS WITH A 5/8 X 3/4" METER
PROPOSED BASE RATE 6.67% INCREASE IN BASE RATE FROM $11.25 TO $12.00 (INC. 1000 GALS)
PROPOSED COMMODITY 6.74% INCREASE IN TIER 1 FROM $1.78 TO $1.90 (1,000 - 10,000 GALS)
12.98% INCREASE IN TIER 2 FROM $2.08 TO $2.35 (10,001 - 25,000 GALS)
RS-4 revised 29.87% INCREASE IN TIER 3 FROM $2.31 TO $3.00 (OVER 25,000 GALS)
GALLONS
USED
CURRENT
RATE
PROPOSED
RATE
AMOUNT
INCREASED
PERCENT
INCREASED
CUSTOMERS
IN USAGE
CATEGORY
0
11.25
12.00
0.75
6.7
385
1,000
11.25
12.00
0.75
6.7
501
2,000
13.03
13.90
0.87
6.7
678
3,000
14.81
15.80
0.99
6.7
828
4,000
16.59
17.70
1.11
6.7
1000
5,000
18.37
19.60
1.23
6.7
1074
6,000
20.15
21.50
1.35
6.7
1076
7,000
21.93
23.40
1.47
6.7
994
8,000
23.71
25.30
1.59
6.7
898
9,000
25.79
27.20
1.41
5.5
760
10,000
27.87
29.10
1.23
4.4
680
11,000
29.95
31.45
1.50
5.0
577
12,000
32.03
33.80
1.77
5.5
494
13,000
34.11
36.15
2.04
6.0
419
14,000
36.19
38.50
2.31
6.4
368
15,000
38.27
40.85
2.58
6.7
300
16,000
40.35
43.20
2.85
7.1
262
17,000
42.66
45.55
2.89
6.8
204
18,000
44.97
47.90
2.93
6.5
196
19,000
47.28
50.25
2.97
6.3
166
20,000
49.59
52.60
3.01
6.1
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21,000
51.90
54.95
3.05
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120
22,000
54.21
57.30
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56.52
59.65
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24,000
58.83
62.00
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64.35
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26,000
63.45
67.35
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79.35
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31,000
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31
32,000
77.31
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33,000
79.62
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34,000
81.93
91.35
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11.5
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35,000
84.24
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36,000
86.55
97.35
10.80
12.5
18
37,000
88.86
100.35
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12.9
17
38,000
91.17
103.35
12.18
13.4
13
39,000
93.48
106.35
12.87
13.8
11
40,000
95.791
109.351
13.561
14.2
11
shaded area
represents
58% of residential
customer base
TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON
FOR CUSTOMERS WITH A 1" METER
BASE RATE _ $30.01
COMMODITY RATE: TIER 1 = $1.90 FOR 0 - 16,000 GALLONS
TIER 2 = $2.35 FOR 16,001 - 27,000 GALLONS
TIER 3 = $3.00 FOR USAGE OVER 27,000 GALLONS
GALLONS
USEDIN
1 MONTH
BILL AT THE
CURRENT
RATE
BILL AT THE
PROPOSED
RATE
AMOUNT OF
INCREASE
PER MONTH
PERCENT OF
INCREASE
0
28.13
30.01
1.88
6.7%
16,000
54.83
58.51
3.68
6.7%
27,000
77.71
84.36
6.65
8.6%
38 , 0 00
103.12
117.36
14.24
13.8 %
50,000
130.84
153.36
22.521
17.2%
TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON
FOR CUSTOMERS WITH A 1 1/2" METER
BASE RATE _ $60.00
COMMODITY RATE: TIER 1 = $1.90 FOR 0 - 38,000 GALLONS
TIER 2 = $2.35 FOR 38,001 - 64,000 GALLONS
TIER 3 = $3.00 FOR USAGE OVER 64,000 GALLONS
GALLONS
USEDIN
1 MONTH
BILL AT THE
CURRENT
RATE
BILL AT THE
PROPOSED
RATE
AMOUNT OF
INCREASE
PER MONTH
PERCENT OF
INCREASE
0
56.25
60.00
3.75
6.7%
38,000
122.11
130.30
8.19
6.7%
64,000
176.19
191.40
15.21
8.6 %
90,000
236.25
269.40
33.15
14.00/6
125,000
1 317.101
374.401
57.301
18.1 %
TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON
FOR CUSTOMERS WITH A 2" METER
BASE RATE _ $96.00
COMMODITY RATE: TIER 1 = $1.90 FOR 0 - 80,000 GALLONS
TIER 2 = $2.35 FOR 80,001 - 134,000 GALLONS
TIER 3 = $3.00 FOR USAGE OVER 134,000 GALLONS
GALLONS
USEDIN
1MONTH
BILL AT THE
CURRENT
RATE
BILL AT THE
PROPOSED
RATE
AMOUNT OF
INCREASE
PER MONTH
PERCENT OF
INCREASE
0
90.00
96.00
6.00
6.7%
80,000
230.62
246.10
15.48
6.7%
134,000
342.94
373.00
30.06
8.8%
275,000
668.65
796.00
127.35
19.00/1,
325,000
1 784.151
946.001
161.851
20.6%
TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON
FOR CUSTOMERS WITH A 3" METER
BASE RATE _ $192.00
COMMODITY RATE: TIER 1 = $1.90 FOR 0 - 186,000 GALLONS
TIER 2 = $2.35 FOR 186,001 - 311,000 GALLONS
TIER 3 = $3.00 FOR USAGE OVER 311,000 GALLONS
GALLONS
USED IN
1 MONTH
BILL AT THE
CURRENT
RATE
BILL AT THE
PROPOSED
RATE
AMOUNT OF
INCREASE
PER MONTH
PERCENT OF
INCREASE
0
180.00
192.00
12.00
6.7%
100,000
356.22
380.10
23.88
6.7%
186,000
509.30
543.50
34.20
6.7%
311,000
769.3
837.25
67.95
8.8%
450,000
1090.3911
1254.251
163.86
15.0 %
TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON
FOR CUSTOMERS WITH A 4" METER
BASE RATE _ $300.00
COMMODITY RATE: TIER 1 = $1.90 FOR 0 - 169,000 GALLONS
TIER 2 = $2.35 FOR 169,001 - 283,000 GALLONS
TIER 3 = $3.00. FOR USAGE OVER 283,000 GALLONS
GALLONS
USEDIN
1MONTH
BILL AT THE
CURRENT
RATE
BILL AT THE
PROPOSED
RATE
AMOUNT OF
INCREASE
PER MONTH
PERCENT OF
INCREASE
0
281.25
300.00
18.75
6.7%
100,000
457.47
488.10
30.63
6.7%
169,000
580.29
619.20
38.91
6.7%
283,0002
817.41
887.10
69.69
8.5%
350,000
972.18
1088.1
115.92
11.9%
TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON
FOR CUSTOMERS WITH A 6" METER
BASE RATE _ $600.00
COMMODITY RATE: TIER 1 = $1.90 FOR 0 - 1,800,000 GALLONS
TIER 2 = $2.35 FOR 1,800,001 - 3,006,000 GALLONS
TIER 3 = $3.00 FOR USAGE OVER 3,006,000 GALLONS
GALLONS
USEDIN
1 MONTH
BILL AT THE
CURRENT
RATE
BILL AT THE
PROPOSED
RATE
AMOUNT OF
INCREASE
PER MONTH
PERCENT OF
INCREASE
0
562.50
600.00
37.50
6.7%
1,000,000
2340.72
2498.10
157.38
6.7%
1,800,000
3764.72
4018.10
253.38
6.7%
3,000,000
6260.72
6838.10
577.38
9.2%
5,000,000
10879.34
12838.10
1958.76
18.0 70
TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON
FOR CUSTOMERS WITH A 8" METER
BASE RATE _ $1200.00
COMMODITY RATE: TIER 1 = $1.90 FOR 0 - 1,800,000 GALLONS
TIER 2 = $2.35 FOR 1,800,001 - 3,006,000 GALLONS
TIER 3 = $3.00 FOR USAGE OVER 3,006,000 GALLONS
GALLONS
USED IN
1MONTH
BILL AT THE
CURRENT
RATE
BILL AT THE
PROPOSED
RATE
AMOUNT OF
INCREASE
PER MONTH
PERCENT OF
INCREASE
0
1125.00
1200.00
75.00
6.7%
1,000,000
2903.22
3098.10
194.88
6.7%
1,800,000
4327.22
4618.10
290.88
6.7%
3,000,000
6823.22
7438.10
614.88
9.0%
%
5,000,000
11441.84
13438.10
1996.26
1
GOLF COURSE CONSERVATION RATES TO BECOME EFFECTIVE WHEN USAGE
EXCEEDS THE ARIZONA DEPT. OF WATER RESOURCES ANNUAL ALLOTMENT.
APPENDIX G
Alternate Financial Scenario
Scenario AA3
The following are the assumptions used in preparing these projections:
-� • Growth is based on 792 new residential customers in FY 2001-02 and 700 new
-� residential customers per year thereafter.
• Wholesale rates will be set the same at the standard 6" meter.
• Golf courses will be removed from groundwater over two years beginning in FY 2004-05
• Ten percent (10%) revenue increases in FY 2001-02, FY 2002-03 and FY 2003-04
followed by twelve percent (12%) increases in remaining two years.
• Rate increases are effective at the beginning of each fiscal year.
• Financing of capital improvements and partial financing of acquisition of water rights
will be achieved through the sale of bonds during FY 2000-01. Utility to use $2.5M cash
reserves to finance remaining amount of water rights.
• Personnel costs increase 5% annually for COLA and merit.
• Operations and maintenance costs increase 3% annually.
• Debt service does not fall below the required 1.25:1 ratio.
• The utility does not experience a loss for more than 2 consecutive years.
• The minimum cash balances meet or exceed 15% of cash outlays excluding capital.
• Retained earnings maintain a positive balance.
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TABLE FOR MONTHLY CHARGES & PERCENT INCREASE COMPARISON
CUSTOMERS WITH A 5/8 X 314" METER
PROPOSED BASE RATE 6.67% INCREASE IN BASE RATE FROM $11.25 TO $12.00 (INC. 1000 GALS)
PROPOSED COMMODITY 11.24% INCREASE IN TIER 1 FROM $1.78 TO $1.98 (1,000 - 10,000 GALS)
17.79% INCREASE IN TIER 2 FROM $2.08 TO $2.45 (10,001 - 25,000 GALS)
RS-6 40.69% INCREASE IN TIER 3 FROM $2.31 TO $3.25 (OVER 25,000 GALS)
GALLONS
USED
CURRENT
RATE
PROPOSED
RATE
AMOUNT
INCREASED
PERCENT
INCREASED
CUSTOMERS
IN USAGE
CATEGORY
0
11.25
12.00
0.75
6.7
385
1,000
11.25
12.00
0.75
6.7
501
2,000
13.03
13.98
0.95
7.3
678
3,000
14.81
15.96
1.15
7.8
828
4,000
16.59
17.94
1.35
8.1
1000
5,000
18.37
19.92
1.55
8.4
1074
6,000
20.15
21.90
1.75
8.7
1076
7,000
21.93
23.88
1.95
8.9
994
8,000
23.71
25.86
2.15
9.1
898
9,000
25.79
27.84
2.05
7.9
760
10,000
27.87
29.82
1.95
7.01
680
11,000
29.95
32.27
2.32
7.7
577
12,000
32.03
34.72
2.69
8.4
494
13,000
34.11
37.17
3.06
9.0
419
14,000
36.19
39.62
3.43
9.5
368
15,000
38.27
42.07
3.80
9.9
300
16,000
40.35
44.52
4.17
10.3
262
17,000
42.66
46.97
4.31
10.1
204
18,000
44.97
49.42
4.45
9.9
196
19,000
47.28
51.87
4.59
9.7
166
20,000
49.59
54.32
4.73
9.5
137
21,000
51.90
56.77
4.87
9.4
120
22,000
54.21
59.22
5.01
9.2
106
23,000
56.52
61.67
5.15
9.1
95
24,000
58.83
64.12
5.29
9.0
74
25,000
61.14
66.57
5.43
8.9
68
26,000
63.45
69.82
6.37
10.0
59
27,000
65.76
73.07
7.31
11.1
50
28,000
68.07
76.32
8.25
12.1
46
29,000
70.38
79.57
9.19
13.1
40
30,000
72.69
82.82
10.13
13.9
36
31,000
75.00
86.07
11.07
14.8
31
32,000
77.31
89.32
12.01
15.5
30
33,000
79.62
92.57
12.95
16.3
26
34,000
81.93
95.82
13.89
17.0
19
35,000
84.24
99.07
14.83
17.6
20
36,000
86.55
102.32
15.77
18.2
18
37,000
88.86
105.57
16.71
18.8
17
38,000
91.17
108.82
17.65
19.4
13
39,000
93.48
112.07
18.59
19.9
11
40,000 1
95.791
115.321
19.531
20.41
11
shaded area
represents
58% of residential
customer base
TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON
FOR CUSTOMERS WITH A 1" METER
BASE RATE _ $30.01
COMMODITY RATE: TIER 1 = $1.98 FOR 0 - 16,000 GALLONS
TIER 2 = $2.45 FOR 16,001 - 27,000 GALLONS
TIER 3 = $3.25 FOR USAGE OVER 27,000 GALLONS
GALLONS
USEDIN
1 MONTH
BILL AT THE
CURRENT
RATE
BILL AT THE
PROPOSED
RATE
AMOUNT OF
INCREASE
PER MONTH
PERCENT OF
INCREASE
0
28.13
30.01
1.88
6.7%
16,000
54.83
59.71
4.88
8.9%
27,000
77.71
86.66
8.95
11.5%
38,000
103.12
122.41
19.29
18.7%
50,000
130.84
161.41
30.571
23.47/6
TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON
FOR CUSTOMERS WITH A 1 1/2" METER
BASE RATE _ $60.00
COMMODITY RATE: TIER 1 = $1.98 FOR 0 - 38,000 GALLONS
TIER 2 = $2.45 FOR 38,001 - 64,000 GALLONS
TIER 3 = $3.25 FOR USAGE OVER 64,000 GALLONS
GALLONS
USEDIN
1 MONTH
BILL AT THE
CURRENT
RATE
BILL AT THE
PROPOSED
RATE
AMOUNT OF
INCREASE
PER MONTH
PERCENT OF
INCREASE
0
56.25
60.00
3.75
6.7%
38,000
122.11
133.26
11.15
9.1%
64,000
176.19
196.96
20.77
11.8%
90,000
236.25
281.46
45.21
19.1
125,000
317.10
395.21
78.11
24.6%
TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON
FOR CUSTOMERS WITH A 2" METER
BASE RATE _ $96.00
COMMODITY RATE: TIER 1 = $1.98 FOR 0 - 80,000 GALLONS
TIER 2 = $2.45 FOR 80,001 - 134,000 GALLONS
TIER 3 = $3.25 FOR USAGE OVER 134,000 GALLONS
GALLONS
USEDIN
1 MONTH
BILL AT THE
CURRENT
RATE
BILL AT THE
PROPOSED
RATE
AMOUNT OF
INCREASE
PER MONTH
PERCENT OF
INCREASE
0
90.00
96.00
6.00
6.7%
80,000
230.62
252.42
21.80
9.5%
134,000
342.94
384.72
41.78
12.2%
275,000
668.65
842.79
174.14
26.00/0
325,000
1 784.151
1005.291
221.141
28.2%
TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON
FOR CUSTOMERS WITH A 3" METER
BASE RATE _ $192.00
COMMODITY RATE: TIER 1 = $1.98 FOR 0 - 186,000 GALLONS
TIER 2 = $2.45 FOR 186,001 - 311,000 GALLONS
TIER 3 = $3.25 FOR USAGE OVER 311,000 GALLONS
GALLONS
USEDIN
1 MONTH
BILL AT THE
CURRENT
RATE
BILL AT THE
PROPOSED
RATE
AMOUNT OF
INCREASE
PER MONTH
PERCENT OF
INCREASE
0
180.00
192.00
12.00
6.7%
100,000
356.22
388.02
31.80
8.9%
186,000
509.30
588.30
79.00
15.57/.
311,000
769.30
894.55
125.25
16.3%
450,000
1090.39
1346.30
255.91
23.5%
TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON
FOR CUSTOMERS WITH A 4" METER
BASE RATE _ $300.00
COMMODITY RATE: TIER 1 = $1.98 FOR 0 - 169,000 GALLONS
TIER 2 = $2.45 FOR 169,001 - 283,000 GALLONS
TIER 3 = $3.25 FOR USAGE OVER 283,000 GALLONS
GALLONS
USEDIN
1 MONTH
BILL AT THE
CURRENT
RATE
BILL AT THE
PROPOSED
RATE
AMOUNT OF
INCREASE
PER MONTH
PERCENT OF
INCREASE
0
281.25
300.00
18.75
6.7%
100,000
457.47
496.02
38.55
8.4%
169,000
580.29
632.64
52.35
9.0%
283,000
817.41
911.94
94.53
11.6%
350,000
972.18
1129.69
157.51
16.2%
TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON
FOR CUSTOMERS WITH A 6" METER
BASE RATE _ $600.00
COMMODITY RATE: TIER 1 = $1.98 FOR 0 - 1,800,000 GALLONS
TIER 2 = $2.45 FOR 1,800,001 - 3,006,000 GALLONS
TIER 3 = $3.25 FOR USAGE OVER 3,006,000 GALLONS
GALLONS
USEDIN
1 MONTH
BILL AT THE
CURRENT
RATE
BILL AT THE
PROPOSED
RATE
AMOUNT OF
INCREASE
PER MONTH
PERCENT OF
INCREASE
0
562.50
600.00
37.50
6.7%
1,000,000
2340.72
2578.02
237.30
10.1%
1,800,000
3764.72
4162.02
397.30
10.6%
3,000,000
6260.72
7102.02
841.30
13.40/c,
5,000,000
1 10879.341
13597.221
2717.881
25.0%
TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON
FOR CUSTOMERS WITH A 8" METER
BASE RATE _ $1200.00
COMMODITY RATE: TIER 1 = $1.98 FOR 0 - 1,800,000 GALLONS
TIER 2 = $2.45 FOR 1,800,001 - 3,006,000 GALLONS
TIER 3 = $3.25 FOR USAGE OVER 3,006,000 GALLONS
GALLONS
USEDIN
1 MONTH
BILL AT THE
CURRENT
RATE
BILL AT THE
PROPOSED
RATE
AMOUNT OF
INCREASE
PER MONTH
PERCENT OF
INCREASE
0
1125.00
1200.00
75.00
6.7%
1,000,000
2903.22
3178.02
274.80
9.5%
1,800,000
4327.22
4762.02
434.80
10.0%
3,000,000
6823.22
7702.02
878.80
12.9%
5,000,000
11441.84
14197.22
2755.38
24.1%
GOLF COURSE CONSERVATION RATES TO BECOME EFFECTIVE WHEN USAGE
EXCEEDS THE ARIZONA DEPT. OF WATER RESOURCES ANNUAL ALLOTMENT.
APPENDIX H
Utility Statistics for Calendar Year 2000
New Meters Installed 929
Services Established 2,478
Services Terminated 1,531
Service Orders Processed:
Meter re -reads
335
Water quality
72
Water pressure
85
Meter replacements
30
Service repairs
11
Leaks
106
Other
124
Total service orders:
763 763
Total Water Pumped 2,928,354,508 gallons
8,986.79 acre feet
Total Water Delivered 2,884,123,494 gallons
8,851.05 acre feet
Lost & Unaccounted For Water * 44,231,015 gallons
135.74 acre feet
1.51 %
ADWR allows a maximum of up to 10% to maintain compliance status.
Customers
100%
80%-
60%-
40%-
20%
0%
As
5/8" 1"
by
of
Meter
December
Size
31,
2"
2000
&
User
Type
-
-
-
1.5"
3"
4"
6.1
8
■ Wholesale
1
■Turf
1
1
2
5
■Construction
591 17
0
27
0
■Irrigation
81 111
43 77
3
3
OCommercial
24 38
28 72
8
2
4
■Residential
13,519 132
44 44
2
Totals 14,215 298 115 194 39 7 8 4
Accounts By User Type
As of December 31, 2000
13,741
■ Construction - 4%
❑ Commercial - 1 %
■ Residential - 93%
■ Irrigation - 2%
■ Wholesale - 0%
■Turf - 0%
Gallons Sold By User Type
January - December 2000
- 213,129,000
78,864,679
1,483,821,000
819,277,000
` 74,050,000
147,454,000
Revenue By User Type
January - December 2000
$44,208 $900,544 $252,247
$496 -9370,957
$4,097,301
■ Construction - 3%
❑ Commercial - 5%
■ Residential - 52%
■ Irrigation - 8%
• Wholesale - 3%
■Turf - 29%
■ Construction - 4%
❑ Commercial - 6%
■ Residential - 66%
■ Irrigation - 8%
® Wholesale - 1 %
- 15%
D
O
n
D
0
D
D
D
D