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HomeMy WebLinkAboutMinutes - Planning and Zoning Commission - 9/8/2020 MINUTES ORO VALLEY PLANNING AND ZONING COMMISSION SPECIAL SESSION September 8,2020 MEETING HELD VIA ZOOM SPECIAL SESSION AT OR AFTER 6:00 PM CALL TO ORDER Chair Gambill called the meeting to order at 6:00 p.m. ROLL CALL Present: Celeste Gambill,Chair Jacob Herrington,Vice Chair Hal Bergsma,Commissioner Neal Herst,Commissioner Ellen Hong,Commissioner Skeet Posey,Commissioner Daniel Sturmon,Commissioner Staff Present: Michael Spaeth,Principal Planner Joe Andrews,Chief Civil Deputy Attorney PLEDGE OF ALLEGIANCE Chair Gambill recited the Pledge of Allegiance to the Commission and audience. CALL TO AUDIENCE There were no speaker requests. COUNCIL LIAISON COMMENTS Council Liaison Melanie Barrett provided updates on past and upcoming Town Council agenda items related to Planning cases. SPECIAL SESSION AGENDA 1. REVIEW AND APPROVAL OF THE AUGUST 11,2020 SPECIAL SESSION MEETING MINUTES Motion by Vice Chair Jacob Herrington,seconded by Commissioner Daniel Sturmon to approve the August 11,2020 meeting minutes with the following changes:correct typo/misspelling of the word Vice in the roll call votes for the agenda items. September 8,2020 Planning and Zoning Commission 1 A roll call vote was taken: Chair Gambill-Aye Vice Chair Herrington-Aye Commissioner Bergsma-Aye Commissioner Hearst-Aye Commissioner Hong-Aye Commissioner Posey-Aye Commissioner Sturmon-Aye Vote:7-0 Carried 2. DISCUSSION AND POSSIBLE ACTION ON A REVISED SIGN CRITERIA FOR THE MERCADO AT CANADA HILLS SHOPPING CENTER Senior Planning Technician Patty Hayes provided a presentation that included the following: -Purpose -Subject property -Sign criteria -Wall signs -Monument sign -General Plan -Summary Applicant Barry Kitay spoke regarding the revised sign criteria and stated he is pleased more colors are now provided in the code,as well as examples available for tenant viewing. Discussion ensued among the Commission,applicant and staff. Motion by Commissioner Hal Bergsma,seconded by Commissioner Skeet Posey to approve the sign criteria for the Mercado at Canada Hills as depicted in Attachment 1,based on the finding that the criteria is consistent with the Design Standards and Principles of the Zoning Code,with two minor amendments under the Monument Signs heading:(1)Section 2.a.to state that signs and a sign size not to exceed 32 square feet for the fuel center;and,(2)Section b.iv.to state the maximum height of each sign is 8 feet above grade, with extra height allowed for architectural features as allowed by the Oro Valley Zoning Code. A roll call vote was taken: Chair Gambill-Aye Vice Chair Herrington-Aye Commissioner Bergsma-Aye Commissioner Hearst-Aye Commissioner Hong-Aye Commissioner Posey-Aye Commissioner Sturmon-Aye Vote:7-0 Carried 3. PUBLIC HEARING:DISCUSSION AND POSSIBLE ACTION REGARDING A ZONING CODE TEXT AMENDMENT TO SECTION 23.5 FOR AN ADMINISTRATIVE REVIEW AND POTENTIAL APPROVAL PROCESS FOR MINOR BUILDING SETBACK REDUCTIONS September 8,2020 Planning and Zoning Commission 2 Senior Planner Hannah Oden provided a presentation that included the following: -Purpose -Background -Key Amendment Components -Proposed Amendment:Applicability and allowances -Proposed Amendment:Standards -Proposed Amendment:Noticing affected property owners -Proposed Amendment:Opposition -Additional guidance -Proposed Amendment:Review and appeal process -Summary -Staff recommendation -Suggested motions Discussion ensued among the Commission and staff. Chair Gambill opened the public hearing. Oro Valley resident Tracey Alexander spoke in support of Agenda Item#3. Chair Gambill closed the public hearing. Further discussion ensued among the Commission and staff. Motion by Commissioner Neal Herst,seconded by Commissioner Skeet Posey move to recommend approval of the zoning code amendment to Section 23.5 and associated sections for a process for administrative review and potential approval of setback reductions subject to the condition that Section 23.5.C.2.h.iii be changed to read:a front,rear or side yard building setback may be reduced to less than ten(10)percent to a maximum of five(5)feet from any property line. A roll call vote was taken: Chair Gambill-Aye Vice Chair Herrington-Aye Commissioner Bergsma-Nay Commissioner Hearst-Aye Commissioner Hong-Aye Commissioner Posey-Aye Commissioner Sturmon-Aye Vote:6-1 Carried OPPOSED:Commissioner Hal Bergsma PLANNING UPDATE(INFORMATIONAL ONLY) Principal Planner Michael Spaeth provided updates on upcoming neighborhood meetings,the next Commission meeting on October 6,2020,and an award the Planning Division received for best public outreach effort which will be presented at the Arizona State Planning virtual conference this week. ADJOURNMENT Motion by Vice Chair Jacob Herrington,seconded by Commissioner Hal Bergsma to adjourn the meeting. September 8,2020 Planning and Zoning Commission 3 Chair Gambill adjourned the meeting at 7:20 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Planning and Zoning Commission of Oro Valley,Arizona held on the 8th day of September, 2020. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 9th day of September,2020. (7;j1(141-1(a eanna Ancona Senior Office Specialist September 8,2020 Planning and Zoning Commission 4