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HomeMy WebLinkAbout6-7-06-CouncilPacket ** AMENDED (6/02/06 4:00 p.m.) ***SECOND AMENDED (6/06/06 2:00 p.m.) AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION JUNE 7, 2006 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE "REG -L• - - - . . . . - : CALL TO ORDER ROLL CALL € T V-E-- E :00 R-M • • e A ! 06/07/06 Agenda, Council Regular Session 2 FELLOW OF THE AMERICAN INSTITUTE OF CERTIFIED PLANNERS CALL TO AUDIENCE — At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. 1. CONSENT AGENDA In accordance with Section 2-4-6 of the Oro Valley Town Code, Consent Agenda items are items of business that are of a routine nature and shall be introduced by a motion "To approve the Consent Agenda'; and shall be considered by the Council as a single item. There shall be no debate or discussion by any member of the council regarding any item on the consent agenda, beyond asking questions for simple clarification. Any consent item may be pulled at the request of a council member only and considered individually. The item pulled from the consent agenda may be discussed with full debate. (Consideration and/or possible action) A. Minutes — 4/19/06; 5/3/06; 5/10/06; 05/15/06 B. Police Report—April 2006 C. Approval of the Finance and Bond Committee Report for the quarter ended March 31, 2006 D. Acceptance of the Storm Water Utility Commission Annual Report for 05/06 E. Resolution No. (R)06-41 Approving the renewal of an Intergovernmental Agreement between the Town of Oro Valley and Pima County for payment of costs of incarceration of municipal prisoners in the Pima County Jail F. Resolution No. (R) 06-42 Approving Financial Participation Agreement between Tucson Regional Economic Opportunities, Inc. (TREO) and the Town of Oro Valley G. OV12-06-04 Approval of a Public Art application related to development of Splendido Retirement Community, located on the east side of Rancho Vistoso Boulevard just south of Vistoso Highlands Drive, Parcel #219-21-627B H. ***Approval of Town participation in settlement of claims against PricewaterhouseCoopers arising out of the class action lawsuit brought by the Arizona State Treasurer to recover Local Government Investment Pool (LGIP) losses due to the bankruptcy r 06/07/06 Agenda, Council Regular Session 3 of National Century Financial Enterprises (approximate recovery by 416 Town: $27,350) 2. PUBLIC HEARING —APPROVAL OF AN APPLICATION FOR A SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR CHILI'S GRILL & BAR #1212 TO BE LOCATED AT 11065 N.ORACLE ROAD IN THE STEAM PUMP VILLAGE SHOPPING PLAZA 3. OV12-04-18 REQUEST FOR APPROVAL OF A PRELIMINARY PLAT FOR LAS CASAS BELLAS 56 CONDOMINUM UNITS, LOCATED IN PROXIMITY TO THE SOUTHWEST CORNER OF ORACLE ROAD AND CAMINO CORTARO, DIRECTLY SOUTH OF THE SUNRISE OFFICE PARK, PARCEL #225-16-2810 4. DISCUSSION AND APPROVAL OF THE EMPLOYEE BENEFITS PLAN FOR FISCAL YEAR 2006-2007 5. FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H) **6. REVIEW, DISCUSSION AND POSSIBLE ACTION REGARDING FISCAL YEAR 2006/2007 TOWN MANAGER'S RECOMMENDED BUDGET CALL TO AUDIENCE —At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 05/26/06 AMENDED AGENDA POSTED: 6/02/06 4:00 p.m. 4:00 p.m. lh lh SECOND AMENDED AGENDA POSTED: 6/06/06 2:00 p.m. lh When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. — 5:00p.m. 06/07/06 Agenda, Council Regular Session 4 The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). J If any pdisability with a needs any type of accommodation, please notify Town Clerk's Office at least five days prior to the Council meeting at 229- the 4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. IfY ou wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room andg ive it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. ** AMENDED (6/02/06 4:00 p.m.) • AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION JUNE 7, 2006 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE **. • . . $ . - .• CALL TO ORDER ROLL CALL • , . • - . - .:ef •= • • — •-•• -••= _• • A =r • • •e• e • • ••e, • •• me. • - 0-Fe-Valley), **REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE 4111 - SWEARING IN CEREMONY OF MAYOR & COUNCIL MEMBERS - PRESENTATION OF PLAQUE OF APPRECIATION TO OUTGOING COUNCIL MEMBER CONNY CULVER UPCOMING MEETING ANNOUNCEMENTS —TOWN MANAGER COUNCIL REPORTS DEPARTMENT REPORTS TOWN MANAGER'S REPORT The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING PRESENTA TION: - RECOGNITION OF SARAH MORE, FAICP, PLANNING AND ZONING ADMINISTRATOR FOR HER ACHIEVEMENT AND STATUS AS A FELLOW OF THE AMERICAN INSTITUTE OF CERTIFIED PLANNERS L 06/07/06 Agenda, Council Regular Session 2 CALL TO AUDIENCE — At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. 1. CONSENT AGENDA In accordance with Section 2-4-6 of the Oro Valley Town Code, Consent Agenda items are items of business that are of a routine nature and shall be introduced by a motion "To approve the Consent Agenda", and shall be considered by the Council as a single item. There shall be no debate or discussion by any member of the council regarding any item on the consent agenda, beyond asking questions for simple clarification. Any consent item may be pulled at the request of a council member only and considered individually. The item pulled from the consent agenda may be discussed with full debate. (Consideration and/or possible action) A. Minutes — 4/19/06; 5/3/06; 5/10/06; 05/15/06 B. Police Report —April 2006 C. Approval of the Finance and Bond Committee Report for the quarter ended March 31, 2006 D. Acceptance of the Storm Water Utility Commission Annual Report for 05/06 E. Resolution No. (R)06-41 Approving the renewal of an Intergovernmental Agreement between the Town of Oro Valley and Pima County for payment of costs of incarceration of municipal prisoners in the Pima County Jail F. Resolution No. (R) 06-42 Approving Financial Participation Agreement between Tucson Regional Economic Opportunities, Inc. (TREO) and the Town of Oro Valley G. OV12-06-04 Approval of a Public Art application related to development of Splendido Retirement Community, located on the east side of Rancho Vistoso Boulevard just south of Vistoso Highlands Drive, Parcel #219-21-627B 2. PUBLIC HEARING —APPROVAL OF AN APPLICATION FOR A SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR CHILI'S GRILL & BAR #1212 TO BE LOCATED AT 11065 N.ORACLE ROAD IN THE STEAM PUMP VILLAGE SHOPPING PLAZA 06/07/06 Agenda, Council Regular Session 3 • 3. OV12-04-18 REQUEST FOR APPROVAL OF A PRELIMINARY PLAT FOR LAS CASAS BELLAS 56 CONDOMINUM UNITS, LOCATED IN PROXIMITY TO THE SOUTHWEST CORNER OF ORACLE ROAD AND CAMINO CORTARO, DIRECTLY SOUTH OF THE SUNRISE OFFICE PARK, PARCEL #225-16-2810 4. DISCUSSION AND APPROVAL OF THE EMPLOYEE BENEFITS PLAN FOR FISCAL YEAR 2006-2007 5. FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H) **6. REVIEW, DISCUSSION AND POSSIBLE ACTION REGARDING FISCAL YEAR 2006/2007 TOWN MANAGER'S RECOMMENDED BUDGET CALL TO AUDIENCE — At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 05/26/06 AMENDED AGENDA POSTED: 6/02/06 4:00 p.m. 4:00 p.m. lh lh When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. — 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk's Office at least five days prior to the Council meeting at 229- 4700. 06/07/06 Agenda, Council Regular Session 4 INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION JUNE 7, 2006 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER ROLL CALL EXECUTIVE SESSION AT OR AFTER 6:00 PM Pursuant to ARS §38-431.03(A)(3), (A)(4) and (A)(7), Council may vote to go into Executive Session for the purpose of consultation for legal advice with the Town Attorney and for consultation with Town representatives regarding the status of negotiations / eminent domain litigation for the acquisition of all or part of the property known as Steam Pump Ranch (Northwest side of Oracle Road, at Hanley Boulevard, Oro Valley). RESUME REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS —TOWN MANAGER COUNCIL REPORTS DEPARTMENT REPORTS TOWN MANAGER'S REPORT The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING - SWEARING IN CEREMONY OF MAYOR & COUNCIL MEMBERS - PRESENTATION OF PLAQUES OF APPRECIATION FOR OUTGOING COUNCIL MEMBERS PRESENTATION: - RECOGNITION OF SARAH MORE, FAICP, PLANNING AND ZONING ADMINISTRATOR FOR HER ACHIEVEMENT AND STATUS AS A FELLOW OF THE AMERICAN INSTITUTE OF CERTIFIED PLANNERS 06/07/06 Agenda, Council Regular Session 2 CALL TO AUDIENCE — At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify what you wish to discuss when completing the blue speaker card. 1. CONSENT AGENDA In accordance with Section 2-4-6 of the Oro Valley Town Code, Consent Agenda items are items of business that are of a routine nature and shall be introduced by a motion "To approve the Consent Agenda'; and shall be considered by the Council as a single item. There shall be no debate or discussion by any member of the council regarding any item on the consent agenda, beyond asking questions for simple clarification. Any consent item may be pulled at the request of a council member only and • considered individually. The item pulled from the consent agenda may be discussed with full debate. (Consideration and/or possible action) A. Minutes —4/19/06; 5/3/06; 5/10/06; 05/15/06 B. Police Report—April 2006 C. Approval of the Finance and Bond Committee Report for the quarter ended March 31, 2006 D. Acceptance of the Storm Water Utility Commission Annual Report for 05/06 E. Resolution No. (R)06-41 Approving the renewal of an Intergovernmental Agreement between the Town of Oro Valley and Pima County for payment of costs of incarceration of municipal prisoners in the Pima County Jail F. Resolution No. (R) 06-42 Approving Financial Participation Agreement between Tucson Regional Economic Opportunities, Inc. (TREO) and the Town of Oro Valley G. OV12-06-04 Approval of a Public Art application related to development of Splendido Retirement Community, located on the east side of Rancho Vistoso Boulevard just south of Vistoso Highlands Drive, Parcel #219-21-627B 2. PUBLIC HEARING —APPROVAL OF AN APPLICATION FOR A SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR CHILI'S GRILL & BAR #1212 TO BE LOCATED AT 11065 N.ORACLE ROAD IN THE STEAM PUMP VILLAGE SHOPPING PLAZA 3. OV12-04-18 REQUEST FOR APPROVAL OF A PRELIMINARY PLAT FOR LAS CASAS BELLAS 56 CONDOMINUM UNITS, LOCATED IN 06/07/06 Agenda, Council Regular Session 3 PROXIMITY TO THE SOUTHWEST CORNER OF ORACLE ROAD AND CAMINO CORTARO, DIRECTLY SOUTH OF THE SUNRISE OFFICE PARK, PARCEL #225-16-2810 4. DISCUSSION AND APPROVAL OF THE EMPLOYEE BENEFITS PLAN FOR FISCAL YEAR 2006-2007 5. FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H) CALL TO AUDIENCE —At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today's agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience" please specify whaty ou wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 05/26/06 4:00 p.m. lh Whenp ossible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. — 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any erson with a disability needs any type of accommodation, please notify the Town Clerk's Office at least five days prior to the Council meeting at 229- 4700. 06/07/06 Agenda, Council Regular Session 4 INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. Ifv ou wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. . A DRAFT MINUTES ORO VALLEY TOWN COUNCIL STUDY SESSION/BUDGET WORK SESSION MAY 15, 2006 ORO VALLEY TOWN COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE STUDY SESSION: AT OR AFTER 5:30 p.m. CALL TO ORDE: 5:05 p.m. PRESENT: Paul Loomis, Mayor Terry Parish, Vice Mayor Paula Abbott, Council Member Kenneth Carter, Council Member Helen Dankwerth, Council Member Conny Culver, Council Member EXCUSED: Barry Gillaspie, Council Member BUDGET & BOND COMMITTEE ADMINISTRATION LIAISONS: Lyra Done, Chair 1 Tony Eichorn, Vice Chair Aaron Fisher, Member Chuck Kill, Member STAFF PRESENT: Chuck Sweet, Town Manager David Andrews, Assistant Town Manager Stacey Lemos, Finance Director Wendy Gilden, Budget Analyst Melinda Garrahan, Town Attorney Craig Civalier, Public Works Director Jose Rodriguez, Project Manager Phil Trenary, Operation Division Manager Paul Keesler, Development Review Division Manager Linda Hersha, Office Specialist COUNCIL CANDIDATES: Don Cox Al Ku n i sch Kathy Pastryk 05/15/06 Minutes .2 Town Council Study Session/Budget Work Session 1. REVIEW AND DISCUSSION OF TOWN COUNCIL SUBCOMMITTEE DRAFT, MARCH 3, 2006 MINUTES REGARDING THE EMPLOYEE FORUMS Mayor Loomis gave a brief summary of the Employee Forum minutes which addressed Policy #29 of the Town's Personnel Policy and Procedures. He explained that the forum gave the Town employees "the opportunity to communicate suggestions and views regarding areas that significantly impact their working Valley." He explained that it was conditions with the Town of Oro important that the meetings had been conduct during the budget session, because many of the issues were associated with employee resources, working condition and salaries, and the subcommittee wanted to get the information back to Council prior to ending the budget session. He reviewed the following items that were contained within the Employee Forum minutes: — Town Facilities — Including the Town site. — Employee retirement and training. — Security and the analysis conducted by Police Department. — Leave Issues —Annual & Sick accrual policies, Short Term disability and Time Donations. — Performance Evaluation and Annual Review. Council Member Dankwerth apologized on behalf of the subcommittee for not responding sooner to the Advisory Board of Oro Valley Employees (ABOVE GROUP), but Council Member Gillaspie had been out of Town. However, she explained that in her opinion, the employees' were pleased to have a receptive ear. She said that she understood the fact that money was an issue and Council would work with the employees as much as possible. Council Member Culver expressed her appreciation to the subcommittee for taking on the task to meet with employees and to get the feedback to understand what the employee's vision was for the work place for the future success of Oro Valley. Council Member Carter thanked the employees and stated that there should be some increase, but the approach for the increase should be done in a responsible manner. Council Member Abbott thanked the employees for being patient and for their dedication to the Town and hope that Council can make the necessary and proper adjustment. Mayor Loomis opened the floor for public comment. Carolyn Lytle, Human Resources Assistant explained that after attending the 4 meetings, she felt that the ideas brought forward would improve the quality of what staff was giving to the residents of the Town. She explained that if the 05/15/06 Minutes 3 Town Council Study Session/Budget Work Session Council was to consider implementing some of the requests, she would recommend hiring another person for the human resources department because the department was functioning at capacity. Lory Warren, the Town's' Street Superintendent stated that the employees were very comfortable with the format used for this year's forum, but that they did have some reservations that the procedure could be another layer of bureaucracy that could be made much simpler by using the system that already existed. Mayor Loomis suggested bringing the minutes to Council the 2nd meeting in June or the 1st meeting in July. He explained that by that time the new Council members would be settled in, and then the Council could review each item and provide direction. BUDGET WORK SESSION 2. REVIEW OF FOLLOW-UP MEMO FROM MAY 8TH AND MAY 10TH BUDGET STUDY SESSIONS Council Member Carter inquired about Issue #10 listed in the Issue and Response memo dated May 8th, regarding the increased lease rate to Parks and Recreation to achieve full cost recovery of the District's energy fees. Assistant Town Manager David Andrews reported that he had spoken with Doug Aho, the Facilities Maintenance Manager for AmphiTheater School District. He explained that the district would be providing the necessary documentation that would support the Parks and Recreation line item in the amount of$72,900.00. 3. REVIEW OF CUMULATIVE BUDGET ADUSTMENTS THROUGH MAY 10TH Finance Director Stacey Lemos distributed an updated spread sheet of the Fiscal Year 2006/2007 budget line item changes through May 10, 2006. The sheet reflected the latest additions and deletions, increases and decreases in the budget. Discussion followed regarding: • A budget savings of$136,000.00 and how these savings were achieved. • The scheduling of a meeting to review the law enforcement personnel recommendations. It was suggested that the meeting be held on Thursday, May 25th and Wednesday, May 31st • The purchase of the 3 to 5 storage cabinets for the Building Safety division to store and file construction plans. 05/15/06 Minutes 4 Town Council Study Session/Budget Work Session 4. REVIEW OF PUBLIC WORKS DEPARTMENT 411) Public Works Director Craig Civalier, Operation Division Manager Phil Trenary, Project Manager Jose Rodriguez and Development Review Manager Paul Keesler, reviewed the following items of the proposed budget for the Public Works Department budget for FY 2006/2007: A. Public Works Highway Fund Page 160 • The transfer of 6.5 staff members from the Town Wide Impact Fee (TWIF) to the Highway Fund. • The $2.5 million in street improvements. • Funding for the Operation Division. • Funding for the Engineering Division. • In kind contribution of staff salaries on Road Improvement Projects. • The elimination of one Engineering Tech Position The following is a list of goals for the Department of Public Works Division for Highway Funding: • To prioritize projects to deliver the most needed or important projects. • To begin a personnel transition plan from road construction to operations and maintenance. • Completing the pavement management concept. Discussion followed regarding: • Page 162 — Economic Sustainability Review Development Fees and Permit Fees. • Page 162 - Quality of Life — Develop Neighborhood Outreach Program. • Page 166 —Contracts and Services. • Page 169 —The hiring of two landscapers and a Senior Civil Engineering Tech. Town Manager Chuck Sweet explained that based on tonight's discussion, staff would provide a follow-up memo along with a spread sheet analysis to identify contracts versus new employees versus capital. Mr. Civalier recommended that the following items be included in the Highway Budget Request, and that the funding for these items be drawn from the Contingency Highway Fund: • Magee Road with an estimated cost of about $125,000.00. • Lighted street signs on Oracle Road — a street sign with the Oro Valley logo would be placed at every intersection that currently had a signal light. The estimated cost would be $80,000.00. 05/15/06 Minutes 5 Town Council Study Session/Budget Work Session • Patch truck to repair potholes in the road. The trucks' estimated cost, $80,000.00. Stacey Lemos, Finance Director, explained that staff would like to amend the Highway Fund budget to include a loan for $1 million dollars to the Town Wide Roadway Development Impact Fees Fund, and that this item would be placed in the budget worksheet for Council consideration. B. Public Works General Fund Page 170 Mr. Civalier reported that the Public Works Development Review Division budget request included the addition of a Senior Civil Engineer to assist with reviews and field grading certification of construction projects. He reported that this would alleviate the workload of the current staff of engineers enabling them to periodically visit the field and observe the progress of projects. He explained that the funding was also requested for engineering review assistance, computer equipment and software, and field supplies. Paul Keesler, Development Division Manager, reported that having more time available would allow for a more thorough and accurate job review of the project, and would alleviate some of the problems experience with the contractors and developers. He said that another goal of the department was to review and adjust Development Review Fees, Permit Fees and Inspection Fees. There was discussion regarding: • Page 171 — Municipal Water Supply. • Page 173 — Outside Professional Services. C. Public Works Transportation Fund Page 175 Mr. Civalier explained that the Public Transportation Fund was funded through a combination of sources such as the General Fund, Federal Grants and Local Transportation Assistance Funds (LTAF) and that the department was requesting the following: • 2 new vans, 1 from (LTAF) and 1 from the Federal Transportation Assistance Funds (FTA). • A fare box increase. • It was identified that available LTAF II funds were questionable in the future. Chuck Kidwell, Transit Service Administrator for Coyote Run, identified the following goals and the Regional Transportation Authority (RTA) for the department: • Obtaining funding through RTA. • Maintain an increase in ridership. 05/15/06 Minutes Town Council Study Session/Budget Work Session • Replacement vans. • Expand training opportunities. • Begin circulator? • To form a transit advisory committee. • Expand Suntran bus service. • Page 181 —Travel and Training. • The proposed express routes for the downtown area. D. Storm Water Utility Fund Page 183 Mr. Civalier explained that the Stormwater Utility Fund was primarily funded by the General Fund and Pima County Flood Control District Fund (FCD). He reported that the department was proposing to design and build 3 drainage projects and propose a Stormwater fee. Phil Trenary, Operation Division Manager, explained that the main goal as a utility was to get the fee in place in order to do more than the minimum amount of standards that were required by federal law. There was discussion regarding the following pages contained within the division budget report: • Page 185 —The 17 Volunteer Groups that have adopted every Major Wash in the town limits of Oro Valley. • Page 187 — Outside Professional Service. Mr. Sweet stated that it was very important to note that even though there had been a lot of discussion regarding developing fees and working toward a fee, he wanted top oint out that there were no fees reflected in the 2006/07 budget to be used as a revenue source. In answer to a question from Mayor Loomis, Mrs. Lemos explained that if the Town wasoin to be collecting a fee as a revenue resource, it should be added g g to the budget now before the 2006/07 budget was adopted. Discussion followed regarding: • Table for future discussion —to add a line item to implement and collect revenue resource fees. • Were there other municipalities collecting Stormwater fees? • What was the Stormwater utility fee range? • Table for future discussion - what was the difference between stormwater utility and floodwater utility; and how the two duties integrate or segregate themselves from the dollar figures? 05/15/06 Minutes 7 Town Council Study Session/Budget Work Session E. Custodial/Facilities Maintenance Page 189 Mr. Civalier explained that this budget item was funded out of the General Fund and was dedicated to providing a healthy, safe and functional working environment for employees and citizens of the Town. Also, he reported that the department was in the process of purchasing a utility bed truck. Mayor Loomis suggested adding the utility bed truck purchase as an action item. F. Townwide Roadway Development Impact Fee Page 193 Mr. Civalier explained that the Town Wide Roadway Impact Fee was collected from residential development and the department was in the process of updating the fee. He proceeded to review the following goals: • The transfer of 6.5 staff members from the Town Wide Impact Fee (TWIF) to the Highway Fund. • The funding for the First Avenue Project. • The funding for the design of the La Canada Widening Project. • The funding for the Canyon Del Oro (CDO) Linear Park. • The funding for the pedestrian bridge for Arizona Department of Transportation (ADOT) Oracle Road Project. • To retain quality personnel and develop a succession plan. There was discussion addressing possible cost for the design of various projects, engineering, noise studies and the clarification of the definition of a "dwelling unit." G. Municipal Operations Center Fund Page 197 Mr. Civalier explained that there were some remaining bond funds from the purchase of Rancho Vistoso Neighborhood 3, Parcel D, in the amount of$1.3 million dollars. He reported that the money could be used to conduct various studies and make improvements around the Town. Discussion followed regarding: • The $1.3 million dollars left over in bond funds for this project. • To bring the $1.3 million dollars forward as an action item for consideration of how the money would be used. • The move out of Calle Concordia should be budgeted and determine what the Phase I process for the move would be. H. Oracle Road Construction Fund Page 199 Staff reported that Oracle Road construction was complete, but that the next step would be to determine how the bond would be paid. Staff further reviewed the process of how the first interest payment for the bond would be made. 05/15/06 Minutes .$ Town Council Study Session/Budget Work Session Discussion followed regarding: • Having a separate line item for revenue and expense for the Oracle Road Improvement District. • The "punch list" for the project. • What will happen with the debt service funds and the construction funds? • Page 190 — Contracts and Services increase. • The Intergovernmental Agreement (IGA) with Pima County. Council recommended that the following items be brought forward: • Staff to provide a spreadsheet that will identify costs and trade offs. • Adding a line item for Stormwater fees. • Adding a line item for a utility truck bed. • Installing lighted street signs at the intersections along the Oracle Road corridor. Mayor Loomis requested that a plan be brought forward to study permit fees, planning fees and other fees to determine which of these items would be included in this year's budget. ADJOURNMENT MOTION: A motion was made by Vice Mayor Parish to adjourn the meeting at 7:16 p.m. Council Member Dankwerth seconded the motion. Motion carried, 6- 0. Prepared by, Linda Hersha, Office Specialist A DRAFT MINUTES ORO VALLEY TOWN COUNCIL BUDGET WORK SESSION MAY 10, 2006 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE CALL TO ORDER: 5:30 P.M. ROLL CALL PRESENT: Paul Loomis, Mayor Terry Parish, Vice Mayor K.C. Carter, Council Member Conny Culver, Council Member Helen Dankwerth, Council Member EXCUSED: Paula Abbott, Council Member Barry Gillaspie, Council Member STAFF PRESENT: Chuck Sweet, Town Manager David Andrews, Assistant Town Manager Melinda Garrahan, Town Attorney Stacey Lemos, Finance Director Wendy Gilden, Budget Analyst Roxana Garrity, Deputy Town Clerk Brent Sinclair, Community Development Administrator Chuck King, Chief Building Inspector Mary Hartz-Musgrave, Library Administrator Ainsley Reeder, Parks & Recreation Administrator BUDGET & BOND COMMITTEE ADMINISTRATION LIAISONS: Lyra Done, Member Chuck Kill, Member Sarah Frost, Member COUNCIL CANDIDATES: Don Cox Al Kunisch 5/10/06 Minutes, Town Council Study Session 2 1. REVIEW OF CUMULATIVE FINANCIAL ADJUSTMENTS TO THE 2006/2007 TENTATIVE BUDGET Finance Director Stacey Lemos reviewed the cumulative adjustments worksheet though May 8th. She explained that to date there are three areas of adjustment: 1) A 2.3 cost of living adjustment for the Mayor and Council effective June 8, 2006; 2) Salary market adjustments for the Town Management and department heads who report directly to the Mayor and Council; and 3) No rate increase in health care benefits for fiscal year 2006/07. 2. REVIEW OF COMMUNITY DEVELOPMENT A. Community Development Administration Page 111 Community Development Director Brent Sinclair reported that Community Development Administration provides oversight, direction and support services to the Building Safety, Parks and Recreation, Planning and Zoning and Library Divisions. He explained that the Department is now fully staffed after hiring two Administrators and senior staff employees. He stated that he wholeheartedly endorses the salary market adjustments being proposed by the Town Manager for the Town staff as he felt that serious salary adjustments needed to be made to recruit and retain quality people. Mr. Sinclair stated that accomplishments for the entire Division would be begin with fresh new approaches due to the new staff coming on board. The Division will be looking at the way they provide services and recover fees for those services (as recommended in the Town's Strategic Plan.) Community Development will provide oversight to the Naranja Town Site programming phase and continue implementation of the 2004 Pima County Bond Projects. Questions and comments followed regarding the following: ■ Municipal facilities space needs study — A consultant has been hired and the study is currently underway. ■ Greater Oro Valley Arts Council (GOVAC) — Funding has been reduced by $74,000. (Based on GOVAC's business plan, this is the first step to reduce Town support for operation costs. There will be no reduction in GOVAC's programs. ■ Santa Cruz Heritage Area $4,000 was committed to them for three years. B. Planning and Zoning Page 118 Planning and Zoning Administrator Sarah More reported that Planning and Zoning Division is made up of three teams (Administration, Planning and Zoning Compliance). Ms. More described the functions of the Division which 5/10/06 Minutes, Town Council Study Session 3 includes administering the Zoning Code and the General Plan, working with various Boards and Commissions, administering the Save-a-Plant program, enforcement of the Zoning Code, review of site plans for buildings, pools, walls, etc. She explained that her goal as Administrator was to assure that progress is made towards the goals outlined in the General Plan and the Strategic Implementation Plan. She further reviewed the goals for the Division as follows: Environmentally Sensitive Land Ordinance (ESLO), evaluating and updating Codes per Growing Smarter, review and updating the General Plan, PAD and conditional use permit procedures, develop preservation and development plans for Steam Pump Ranch, Crime Prevention Through Environmental Design standards for adoption into the Zoning Code, Citizens Planning Institute (CPI) program improvements, and improve community service across the division. Questions and comments followed regarding the following: • Action Item — p. 120 - Projections for FY 2006/07 Performance Metrics (Possibly adjust graphs to provide data for the same years.) (Include forecasts also.) • Miscellaneous Other Operating Expenditures Increased — p.124 — CPI and the Neighborhood Cleanup have been moved to this category. There are decreases in other areas of the Budget but staff will work on specifically identifying line items in the future. • CPI training required for volunteers. o New ideas for alternate training. o Focused training sessions for new members. o Monies have been requested in the Budget for additional training. C. Building Safety Page 126 Community Development Director Brent Sinclair thanked Chuck King for serving as Acting Building Administrator for the past six months. He then stated that the Division will be looking at bringing the Code up to date and studying the fee structure. He confirmed that Matrix Consultants were hired to look at building permit processes, timing, techniques, etc. Mr. Sinclair further explained that the requests for additional staffing are on hold until after the consultant's study has been completed. He also explained that the Permits Manager position has been merged into the Information Technology Department. Chief Building Inspector Chuck King commented that the Building Safety Division is involved in all aspects of the Town's construction processes. He explained that the commercial growth has grown over the past years and Building Safety has been involved in reviews, inspections, safety issues, permitting, etc. 5/10/06 Minutes, Town Council Study Session 4 Questions and comments followed regarding the following: • Outside Professional Services p. 132 — Contracts for professional services in FY 2005/06 exceeded Budget largely due to the impact of losing employees and the large amount of commercial construction permits. • Permits Plus internet access — Has this availability been publicized? (Not formally.) • Intervoice Reactive Software (IVS) — call in for inspections. • On line plan review. • Building Division goal is to improve the way service is provided to the Town. Outside consultants will be providing feedback to help accomplish this goal. • Action Item — Last year's budget request for fireproof storage cabinets to store and file construction plans. - Item was not approved in final Budget. Provide cost estimate for consideration in this years Budget. • Action Item — p. 128 — Performance Metrics graphs — Provide a 5-year history of data. D. Library Services Page 134 Mary Hartz-Musgrave explained that a Strategic Plan for the Library was accepted by the Town Council in June 2003 and from that priorities were identified. These priorities are 1) General Information and Current Topics and Titles, 2) Commons, 3) Family or Youth Focus, and 4) Life-Long Learning Focus. Ms. Hartz-Musgrave also reported that LSTA funds and Friends of the Oro Valley Library funds will be used to finish the computer classroom and provide wireless access to the public. Questions and comments followed regarding the following: • Outside Professional Services — p. 140 — Tucson Pima Public Library (TPPL) provides collections and circulation services. Part of this service will be outsourced so they won't be charging as much for collection fees. • Major accomplishments for the Library for upcoming fiscal year— Finishing the computer classroom, purchasing and setting up the wireless access, and working with TPPL on collection issues. o Discussion regarding filters on the wireless internet. • Town will be dealing directly with Pima County for services and an Intergovernmental Agreement will be completed. • Action Item Study the transition of library operations to Pima County and potential funding to assist in the transition. Staff will report back to Council. Mayor Loomis recessed the meeting at 6:40 p.m. The meeting resumed at 6:50 p.m. (Vice Mayor Parish left the meeting during the recess.) 5/10/06 Minutes, Town Council Study Session 5 E. Parks & Recreation General Fund Page 142 Parks and Recreation Administrator Ainsley Reeder reported that there are five sections within the Division. These include Parks, Recreation, Trails, Aquatics and Administration. She stated that the major accomplishments that Parks and Recreation will be focusing on this year encompass the Naranja Town Site including public education, programming and concept design completion. Questions and comments followed regarding the following: ■ Parks and Recreation — Becoming a Department instead of a Division. o This was part of the Parks and Recreation Advisory Board's (PRAB) work plan to increase the focus in the Town on parks and recreation and raise public awareness of the Naranja Town Site. o Scope of work, services and programming for Parks and Recreation has increased significantly. o Community Development as a whole has grown from 23 employees 7 years ago to currently over 75 full time employees plus Parks seasonal employees. Parks and Recreation has grown and developed over the past 10 years and should be a department on its own. ■ Does Park staff include planners? o Size and structure of the Town allows all the Departments to share and work together. Do not feel that Parks and Recreation needs to hire its own planners at this time. ■ Separate rate structure for non-Town residents? o Depends on agreements for funding. Some parks tied to bonding funds and they have limitations. ■ Amphitheater School District has increased their lease rates to achieve full cost recovery of the District's energy fees so $21,000 has been added to the Lease line item in Parks and Recreation Budget. District is not making any money from the Town, just need to recover costs. ■ Action Item — Review School District's utility records and determine what Parks and Recreation is saving by using their facilities. Look at other options for facilities. ■ Special Events — p. 149 —Events in the Parks, Fourth of July and Fall and Spring Festival - staffing costs, dumpsters, cleanup. ■ Fuel costs p. 149 — Inflation factored into each department. F. Parks & Recreation Bed Tax Fund Page 152 Items listed in this section were listed as PRAB priorities and have been implemented into the Budget. 5/10/06 Minutes, Town Council Study Session 6 Mr. Sinclair explained that the next three items were approved as part of the 2004 Pima County Bond Funds: G. Steam Pump Ranch Acquisition Fund Page 154 H. Honey Bee Village Acquisition Fund Page 156 ■ Action Items --The $1 million in bond proceeds in this fund will not be paid directly to the Town — Change line item to $100,000 to allow some budget capacity to spend any remaining bond funds that may be turned over to the Town for this project. Rename this fund to "Honey Bee Village Development Fund." Estimate additional Tohono O'odham grant funds for Honey Bee Village Development Fund for second cycle. I. Naranja Town Site Page 158 ADJOURNMENT MOTION: A MOTION was made by Council Member Culver and SECONDED by Council Member Dankwerth to adjourn at 7:35 p.m. Motion carried, 4 — 0 (Vice Mayor Parish left the meeting at 6:45 p.m.) Prepared by: Roxana Garrity, C M C Deputy Town Clerk DRAFT MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION MAY 3, 2006 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 5:30 PM CALL TO ORDER 5:35 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Terry Parish, Vice Mayor Paula Abbott, Council Member K.C. Carter, Council Member Helen Dankwerth, Council Member EXCUSED: Conny Culver, Council Member Barry Gillaspie, Council Member EXECUTIVE SESSION AT OR AFTER 5:30 PM MOTION: A MOTION was made by Council Member Dankwerth and SECONDED by Council Member Carter to go into Executive Session for the following purpose: 1. Pursuant to ARS §38-431.03(A)(3), (A)(4) and (A)(7), Council may vote to go into Executive Session for the purpose of consultation for legal advice with the Town Attorney and for consultation with Town representatives regarding the status of negotiations / eminent domain litigation for the acquisition of all or part of the property known as Steam Pump Ranch (Northwest side of Oracle Road, at Hanley Boulevard, Oro Valley). Mayor Loomis announced that in addition to the Town Council, the Town Manager, the Town Clerk and the Town Attorney, Community Development Director Brent Sinclair and Andrea Burke, Appraiser, would be present in Executive Session. MOTION CARRIED, 5 — 0. MOTION: A MOTION was made by Vice Mayor Parish and SECONDED by Council Member Dankwerth to go out of Executive Session at 6:40 p.m. Motion carried, 5 — 0. RESUME REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER 7:02 p.m. ROLL CALL 05/03/06 Minutes, Council Regular Session 2 PRESENT: Paul Loomis, Mayor Terry Parish, Vice Mayor Paula Abbott, Council Member K.C. Carter, Council Member Helen Dankwerth, Council Member EXCUSED: Conny Culver, Council Member Barry Gillaspie, Council Member PLEDGE OF ALLEGIANCE Mayor Loomis led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Town Manager Chuck Sweet reviewed the upcoming meetings and events. He also introduced the Town's newest employees, Sandra Abbey, Human Resources Director and David Welsh, Economic Development Administrator. COUNCIL REPORTS Vice Mayor Parish reported that interviews have been conducted for three new Parks and Recreation Advisory Board (PRAB) members. He also stated that PRAB is working on a 'park naming, gifting, and sponsorship agreement' policy for the Town's parks. DEPARTMENT REPORTS Police Chief Danny Sharp reported that Oro Valley Motor Officers competed in the Southwest Regional Motor Competition. He stated that in the Team Competition, Oro Valleyofficers took 1st and 2nd Place, Officer Jack Pearce took p nd 1st Place in the Individual Competition with other Oro Valley officers taking 2 , 3rd, 4th, 6th, 7th, and 10th Place, and in the Pairs Competition they placed third. Community Development Director Brent Sinclair reported that the Oro Valley Public Library has received a Library Services Technology Act (LSTA) Grant in the amount of $26,000. He explained that this grant will be used for technological improvements in the library. Mr. Sinclair then thanked Library staff and IT staff for their efforts in applying for the grant. In response to a question from Council Member Abbott, Town Attorney Melinda Garrahan explained that the Anti-Gouging Bill was introduced by Attorney General Terry Goddard but it did not make its way out of the House of Representatives. She stated that she did not anticipate any action at this late date. 05/03/06 Minutes, Council Regular Session 3 TOWN MANAGER'S REPORT — No report. CALL TO AUDIENCE — No speakers. PRESENTATIONS Presentation regarding Ballot Questions 3 & 4 of the May 16 Pima County Bond Election regarding the Psychiatric Care Center. Norm Botts, President of University Physicians Healthcare, 2800 E. Ajo Way, reviewed information regarding Questions 3 & 4 (to be placed on the May 16, 2006 Election ballot) regarding psychiatric care and mental health issues in Pima County. Presentation — Municipal Clerk's Week Proclamation Governmental and Community Relations Administrator Bob Kovitz read a proclamation honoring Municipal Clerk's Week and Kathryn Cuvelier for her 23 years serving as Town Clerk for the Town of Oro Valley. Mayor Loomis then signed the proclamation and presented it to Ms. Cuvelier and thanked her for her dedicated service to the Town and its citizens. 1. CONSENT AGENDA At the request of Council Member Dankwerth, Mayor Loomis pulled items B & D. MOTION: Council Member Dankwerth MOVED to APPROVE the Consent Agenda without items B & D. Council Member Abbott SECONDED the motion. Motion carried, 5 — 0. A. Police Report— March 2006 B. Resolution No. (R) 06 -29 Acceptance of bid and award of contract to Meridian Engineering, Inc. in the amount of$7,797,000.00 for the First Avenue Widening: CDO Bridge to Tangerine Road, Project No. OV 30 00/01 08 and authorize a $1 Million loan from HURF funds to TWIF funds (PULLED FOR DISCUSSION) C. Resolution (R)06-30 Authorizing a cost of living adjustment (COLA) for the Mayor and Council of the Town of Oro Valley to coincide with a cost of living adjustment (COLA) for Town Employees D. Resolution No. (R)06-31 Authorization for the Mayor to revise the bid and contract with K & B Asphalt Company for the Oro Valley Public Library parking lot, Project No. OV 30 05/06 14 (PULLED FOR DISCUSSION) 05/03/06 Minutes, Council Regular Session 4 B. RESOLUTION NO. (R) 06 -29 ACCEPTANCE OF BID AND AWARD OF CONTRACT TO MERIDIAN ENGINEERING, INC. IN THE AMOUNT OF $7,797,000.00 FOR THE FIRST AVENUE WIDENING: CDO BRIDGE TO TANGERINE ROAD, PROJECT NO. OV 30 00/01 08 AND AUTHORIZE A $1 MILLION LOAN FROM HURF FUNDS TO TWIF FUNDS In response to a question from Council Member Dankwerth regarding future undergrounding of electrical lines in this area, Town Engineer Craig Civalier explained that if funds become available, the lines could be placed underground at a later date. In response to a comment from Council Member Carter, Mr. Civalier agreed that the installation of the electrical line poles as proposed and the future maintenance of the poles would not cost the Town anything extra. MOTION: Council Member Dankwerth MOVED to APPROVE Resolution (R)06- 29. Council Member Carter SECONDED the motion. Motion carried, 5 - 0. D. RESOLUTION NO. (R)06-31 AUTHORIZATION FOR THE MAYOR TO REVISE THE BID AND CONTRACT WITH K & B ASPHALT COMPANY FOR THE ORO VALLEY PUBLIC LIBRARY PARKING LOT, PROJECT NO. OV 30 0 5/0 6 14 In response to a question from Council Member Dankwerth, Town Engineer Craig Civalier explained that the items that were rejected in the bid process would not be completed as there were no funds for them. He further explained that the only way this project can be done is with the Public Works Department doing the mass grading on the site and with the elimination of certain items. MOTION: Council Member Dankwerth MOVED to APPROVE Resolution (R)06- 31. Council Member Carter SECONDED the motion. Motion carried, 5 — 0. 2. PUBLIC HEARING — ORDINANCE (0)06-07 AMENDING THE ORO VALLEY TOWN CODE, CHAPTER 5, MAGISTRATE, SECTION 5-5-1, FEES, DECREASING THE DEFAULT JUDGMENT FEE FROM $50.00 TO $25.00 AND INCREASING THE DEBT SETOFF FEE FROM $9.00 TO $10.00; AND REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH Magistrate Court Judge George Dunscomb explained that fees charged by the Court that are not authorized by State Statutes must be approved by the Town Council. He stated that he is requesting a decrease in the Default Judgment Fee from $50.00 to $25.00. He said that while a fee was necessary to offset the cost of employee's work, he felt that the $50.00 fee was not justified. Judge Dunscomb further explained that the fee is not supposed to be part of the punishment but it is only for processing costs incurred by the Town. He also 05/03/06 Minutes, Council Regular Session 5 requested that the Debt Setoff Fee be changed from $9.00 to $10.00 as these expenses have increased. Mayor Loomis opened the public hearing. There being no speakers, the public hearing was closed. Further discussion followed regarding the amount of people that get charged the Default Judgment Fee, collection of those fees, Police Officer time involved, the $50.00 to $25.00 cut is drastic, fees are not to be punitive, and fees can be revisited in the future if further adjustments are necessary. MOTION: Vice Mayor Parish MOVED to ADOPT Ordinance (0)06-07 changing the original suggested motion to say that the Debt Setoff Fee will be increased from $9.00 to $10.00. There being no SECOND, the MOTION FAILED. MOTION: Council Member Dankwerth MOVED to ADOPT Ordinance (0)06-07 with the change (to the original suggested motion) by decreasing the Default Judgment Fee from $50.00 to $35.00 and that the increase from $9.00 to $10.00 be approved. Vice Mayor Parish SECONDED the motion. Motion FAILED 2 — 3, with Vice Mayor Parish, Council Member Abbott and Council Member Carter opposed. MOTION: Council Member Abbott MOVED to CONTINUE this item to the May 17, 2006 Town Council meeting (until after the Budget review session with the Court.) Council Member Carter SECONDED the motion. Motion carried, 5 —0. 3. PUBLIC HEARING — ORDINANCE (0)06-08 AMENDING THE ORO VALLEY TOWN CODE, CHAPTER 5, MAGISTRATE, SECTION 5-5-1, FEES, ALLOWING THE MAGISTRATE COURT TO CHARGE A DISCRETIONARY $200.00 JURY CANCELLATION FEE FOR CANCELLED JURY TRIALS AFTER THE JURY POOL HAS BEEN SUMMONED Magistrate Court Judge George Dunscomb explained that the summoning of a jury pool is a complicated and costly process. He explained that the purpose of this requested amendment is to transfer some of the financial burden of these costs to the individuals who did not keep their commitment to appear in Court and thus causing the re-summoning of a new jury. Further discussion followed regarding the process to summon a jury pool and the costs associated with this process. Mayor Loomis opened the public hearing. There being no speakers, the public hearing was closed. MOTION: Council Member Carter MOVED to ADOPT Ordinance (0)06-08. Council Member Abbott SECONDED the motion. Motion carried, 5 — 0. 05/03/06 Minutes, Council Regular Session 6 (DISCUSSION AND REVIEW OF ITEMS 4 AND 5 TOOK PLACE SIMULTANEOUSLY. MOTIONS WERE MADE SEPARATELY AFTER THE PRESENTATIONS.) 4. OV12-06-05 REQUEST FOR APPROVAL OF A DEVELOPMENT PLAN BY VENTANA MEDICAL SYSTEMS FOR A BUILDING EXPANSION ON LOT 7, NEIGHBORHOOD 3 OF THE RANCHO VISTOSO PLANNED AREA DEVELOPMENT, LOCATED AT THE SOUTHEAST CORNER OF NORTH VISTOSO VILLAGE DRIVE AND EAST INNOVATION PARK DRIVE, PARCEL #219-20-8170 Gregg Forszt, Ventana Medical Systems, stated that they are requesting the Town Council's approval of a Development Plan for an expansion of Ventana's world-wide headquarters located in Rancho Vistoso. He explained that the expansion would increase the total square footage from 182,400 square feet to 316,900 square feet and it would accommodate the projected growth of employees plus the required parking. Mr. Forszt explained that they have been meeting with Town staff on the building expansion. Mr. Forszt then reviewed the background of Ventana and explained that the current facility was designed for 390 employees in 2001 and they now have more than 500 employees with projections of 800 plus employees. Andy Anderson, Design Architect, reviewed an overhead map depicting the Ventana Medical Systems site. He explained that the building expansion will take place on both sides of Innovation Park Drive with the new parking lot to be located on the southwest corner of Vistoso Village Drive and Innovation Park Drive. He reviewed the current facilities and then explained that two new buildings are being proposed with an expansion to current Building #2. New Building #4 will be a Cafeteria and Wellness Center of 14,500 square feet and Building #5 will be 66,200 square feet for office, research and training. Mr. Anderson further reviewed the landscaping, screening, walkways, pedestrian crossings, and view sheds. Further discussion followed regarding the walls and distance between Buildings #2 and #4 (walls will abut each other and will only be 12 inches apart, but the ends will be sealed off to alleviate garbage and debris from piling up) and the retention basin (landscaped with natural plants and hydro-seeded with native grasses.) Mayor Loomis recessed the meeting at 8:02 p.m. The meeting resumed at 8:08 p.m. 5. OV12-06-02 REQUEST FOR APPROVAL OF A DEVELOPMENT PLAN FOR A PARKING LOT BY VENTANA MEDICAL SYSTEMS ON LOT 4 OF NEIGHBORHOOD 3 OF THE RANCHO VISTOSO PLANNED AREA DEVELOPMENT, LOCATED ON THE SOUTHWEST CORNER OF NORTH 05/03/06 Minutes, Council Regular Session 7 VISTOSO VILLAGE DRIVE AND EAST INNOVATION PARK DRIVE, PARCEL #219-20-8230 Richard Cordova, Dowl Engineers, reviewed an overhead site map depicting the proposed parking lot, pedestrian circulation and accesses to the site from Innovation Park Drive. Mike Ereti, Kittelson and Associates, reviewed the process for identifying the signal system warranted for the crossing of Innovation Park Drive from the Ventana Medical Systems buildings to the newly proposed parking lot. A warrant analysis was performed and signalization was shown to be required. He then reviewed the proposed High-intensity Activated crossWalK (HAWK) system that will be activated by pedestrians when needed, its advantages and disadvantages, and timing. Further discussion followed regarding the HAWK system, the fact that all handicapped spaces will be on the east side of Innovation Park Drive so that the handicapped will not have to cross over the main street, access points off Innovation Park Drive, placement of the HAWK signal (at the main entrance,) and the number of parking spaces. Community Development Director Brent Sinclair reviewed the Council Communication and explained that Ventana Medical Systems is located in the Rancho Vistoso Planned Area Development (PAD) district and is zoned Campus Park Industrial. He explained that Rancho Vistoso PAD requirements along with elements from the Oracle Road Scenic Corridor Overlay District (ORSCOD) and the Tangerine Road Overlay District apply to this development (i.e. building heights, buffers, view sheds, architecture, etc.) Mr. Sinclair stated that the applicant has offered to use the Town's Zoning Code regulations (.75 spaces per employee) to determine the number of parking spaces. He further reported that there is sufficient handicap parking, pedestrian linkages, screening and vegetation. Mr. Sinclair also stated that Town staff concurs with the use of the HAWK pedestrian flasher system that is being proposed. He reported that the Development Plan and the Parking Plan meet the Zoning Code and the Rancho Vistoso PAD requirements. Further discussion followed regarding: ■ Placement of the HAWK system o Consider placing it in the middle of the two entrances where there would be less turning movements. o Look at where we can get the most compliance from pedestrians. o Drivers would expect a crosswalk to be at the main entrance to a building/complex or at an intersection of roads, not in between. o General rule provides that crosswalks be placed where the natural flow of pedestrians exists. Ideal location is at the main entrance to the buildings. 05/03/06 Minutes, Council Regular Session 8 ■ Any additional HAWK lights being installed for people coming out of the parking lot? o Make sure all protections for pedestrians are in place. ■ Reviewed main pedestrian walk-ways. ■ Possibly add a Condition that requires a signal at each entrance to the parking lot. ■ Requirements exist regarding spacing between signals. ■ Side streets will be controlled by stop signs. ■ Traffic count —daily traffic numbers were collected with peak periods being studied. A warrant analysis will be performed again in the future to study further growth and use of Innovation Park Drive. ■ Long-range plans (6 — 8 years out) for Ventana Medical Systems indicate that the parking lot would go away and a parking structure would be built along with other buildings. ITEM 4 MOTION: MOTION: Vice Mayor Parish MOVED to Approve OV12-06-05 Development Plan for Ventana Medical System Building Expansion, subject to the conditions listed in Exhibit "A" and with the additional condition that the "Town Engineer and Ventana Medical Systems will re-evaluate and further study the location of the HAWK pedestrian signaling system." EXHIBIT "A" OV 12-06-05 Development Plan 1. Per OVZCR Sec. 27.7.G.4.g, ten percent (10%) of parking spaces provided must be reserved and clearly signed for carpool parking. These reserved spaces should be placed in proximity to the buildings, but may also be located within the first row of spaces in the corresponding parking lot situated on Lot 4 (OV1 2-06-02). A general note shall be added to the development plan. 2. The passenger drop-off zone shall be utilized as a loading area for Buildings #2 and #3, provided that only deliveries from UPS, FedEx and other similar office supply deliveries are received here. 3. Label setbacks on the development plan. 4. On pages C1.1 and C1.2, revise the zoning of adjacent parcels on the east and south site boundary to read, "Zoning: PAD, Open Space." 5. On page C1.1, remove notes 13-14 and 16-18, which currently read "not used." 6. On page C1.2, include each building's individual square footage on the development plan. 7. Address comments by Oro Valley Water dated March 16, 2006 05/03/06 Minutes, Council Regular Session 9 8. Refuse areas will be screened on three sides with a six foot masonry wall and also include a self-closing, self-latching opaque gate. (OVZCR 27.6.F.10). Prove a specific detail on the Development Plan. 9. To break up mass, solid screening walls greater than 40 feet in length shall include decorative features such as caps, patterns or variations as well as varied setbacks. (OVZCR 27.6.F.5). Wall design must match existing walls on the site. Revise the Development Plan by including a detail of wall variation, subject to Planning and Zoning Administrative Approval. 10.A11 mechanical equipment shall be entirely screened from public view. 11.Address all of the drafting discrepancy comments as stipulated in the letter providing the detailed explanation of the Development Plan Redlines on the 2nd formal submittal documents. 12.Label all specific drainage structures such as storm drains, manholes, and catch basins. Identify on sheet H-2 the storm drains and other drainage structures that will be abandoned. MOTION SECONDED by Council Member Abbott. MOTION carried 5 — 0. (Town Engineer will provide an e-mail report to the Town Council regarding result of further study of HAWK placement.) ITEM 5 MOTION: MOTION: Council Member Carter MOVED to APPROVE OV12-06-02 for the parking lot, subject to the conditions in Exhibit "A" and with the additional condition that if any modifications are required to pedestrian traffic due to the relocation of the HAWK Pedestrian signaling system it may be approved by the Town Engineer. EXHIBIT "A" OV12-06-02 DEVELOPMENT PLAN 1. Per OVZCR Sec. 27.7.G.4.g, ten percent (10%) of parking spaces provided must be reserved and clearly signed for carpool parking. These reserved spaces should be placed in proximity to the buildings, but may also be located within the first row of spaces in the corresponding parking lot situated on Lot 4 (OVI 2-06-02). A general note shall be added to the development plan. 2. Add recorded book and page numbers for streets on Page C1.1. 3. Additional detail on the development plan specifying the texture and the color of the material used to construct the internal crosswalks must be submitted to demonstrate compliance with OVZCR Sec. 27.7.H.1.i. Material is subject to Planning and Zoning administrative approval. 05/03/06 Minutes, Council Regular Session 10 4. Address all of the drafting discrepancy comments as stipulated in the letter providing the detailed explanation of the Development Plan Redlines on the 2nd formal submittal documents. 5. Provide data/analysis showing that that placement of the Vortechnics units does not affect the profiles/HGLs shown in Figures P-1, P-2, P-3 and P-4. 6. Correct Section 5.3 and Figure 3 to indicate that this information is Hydrologic Data Summary and not Hydraulic Summary. 7. Indicate in the text section, the respective appendices where specific data, analysis and calculations occur. 8. Provide a summary tabulation for watersheds El, E2 and E3 in the text section. 9. Correct the discrepancy in hydraulic grade line between Figure P-1 and Table Al for Basin A2. 10.Correct the cumulative flow value at pipe SD-8 shown in Table B2. 11.Correct the detention basin outfall and inflow labels in Figure 6. 12.Provide a Q100 hydrologic data sheet for concentration point Dl. MOTION SECONDED by Council Member Dankwerth. MOTION carried 5 - 0. 6. OV12-04-30A REQUEST FOR APPROVAL OF A TIME EXTENSION FOR AN APPROVED PRELIMINARY PLAT INVOLVING A 114 ACRE SHOPPING CENTER KNOWN AS THE ORO VALLEY MARKETPLACE, LOCATED WITHIN RANCHO VISTOSO, NEIGHBORHOOD 4, LOCATED AT THE SOUTHWEST CORNER OF THE TANGERINE AND ORACLE ROAD INTERSECTION, PARCEL # 219-20-052M, 220-04-006F, AND 220-04-008R Mary Beth Savel, Lewis & Roca LLC, representing Vestar Development Company, explained that Vestar is requesting a time extension to have the Oro Valley Marketplace Preliminary Plat period align with its Development Plan which has an expiration of February 15, 2008. She explained that the normal six month extension is not enough time for a project of this size to comply with the Town's requirement that all improvement plans for the project site must be completed before the Final Plat can be submitted. Ms. Savel further explained that this project will be done in phases; therefore, it makes more sense to have the Development Plan which has a 2-year expiration date align with the Preliminary Plat date. Ms. Save! then updated the Town Council on the status of the project and explained that they expect to start construction in the summer of 2007 and begin opening the project one year later. She also explained that the extension would not affect the Economic Development Agreement's deadlines. 05/03/06 Minutes, Council Regular Session 11 Community Development Director Brent Sinclair reported that the extension request affects only the Preliminary Plat. He stated that the request is for an extension to allow the Preliminary Plat to coincide with the Development Plan. He explained that the Zoning Code does allow for the granting of extensions. Further discussion followed regarding selling of parcels and platting process for commercial development, improvement plans (i.e. paving, grading, drainage, utility plans, etc.) ensure that the property lines, easements, legal information, etc. on the Plat are correct. MOTION: Council Member Dankwerth MOVED to APPROVE the request for a time extension for OV12-04-30A Preliminary Plat to February 15, 2008. MOTION SECONDED by Vice Mayor Parish. MOTION carried 3 — 2 with Council Members Carter and Abbott opposed. (Council Member Abbott stated that she could not support the motion as the grace period is typically 6 months and she was not comfortable with an 18 month extension.) 7. FUTURE AGENDA ITEMS Council Member Carter requested that a Resolution to increase the Council's salary be placed on the May 17, 2006 Council Agenda. CALL TO AUDIENCE — Art Segal, 10148 N. Bighorn Butte Drive, questioned who can make presentations at Council meetings as he was concerned that a Pima County Ballot Question item was being presented to the Council. (Town Attorney Melinda Garrahan explained that there were no legal requirements and topics of public interest were common topics for presentation.) ADJOURNMENT MOTION: Council Member Carter MOVED to ADJOURN at 9:25 p.m. Vice Mayor Parish SECONDED the motion. Motion carried, 5 — 0. Prepared by: Roxana Garrity, C M C Deputy Town Clerk 05/03/06 Minutes, Council Regular Session 12 I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 3rd day of May 2006. I further certify that the meeting was duly called and held and that a quorum was present. Dated this day of , 2006. Kathryn E. Cuvelier, CMC Town Clerk DRAFT MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION APRIL 19, 2006 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:30 PM CALL TO ORDER 6:30 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Terry Parish, Vice Mayor Paula Abbott, Council Member (Arrived at 7:17 p.m.) K.C. Carter, Council Member Conny Culver, Council Member Helen Dankwerth, Council Member Barry Gillaspie, Council Member Presentation by Public Works regarding the Equipment Rodeo Winners and Demonstration (Oro Valley Town Hall Parking Lot) Lory Warren, Street Superintendent, introduced Public Works Employees who competed in the Equipment Rodeo held in Mesa, Arizona. Ms. Warren reported that the entire Town crew won "Best of the Best" at the competition. The employees provided a demonstration on the equipment they used in the Equipment Rodeo. Those who competed were as follows: Shawn Ricksecker— "Master Equipment Operator" Micheal Stephens — 1st Place Grader Raymond Rodriguez — 1st Place Pavement Markings Eric Salavador— 1st Place Loader Garry Johnson — 2nd Place Sweeper Robert Montana, Alfonso Arvayo, Brian Drew, Julio Lopez — 2nd Place Crack Sealing Also competing were: Carl Weaver on Forklift Fernando Romero on Backhoe Carols Martinez on 10-whell dump truck Walter Jackson on Sign Installation PLEDGE OF ALLEGIANCE — The Pledge of Allegiance was led by Ms. Emma Bayne representing Casas Adobes American Legion Auxiliary#73. 04/19/06 Minutes, Council Regular Session 2 UPCOMING MEETING ANNOUNCEMENTS Town Manager Chuck Sweet reviewed the upcoming meetings and events. COUNCIL REPORTS Council Member Culver reported that she would be out of town for the May 3rd Town Council Meeting. Council Member Gillaspie thanked the Town Manager and Town Staff for setting up a tour of the Town for the Canadian Trade Consulate. DEPARTMENT REPORTS — No reports. TOWN MANAGER'S REPORT — No report. CALL TO AUDIENCE — No speakers. 1. PRESENTATIONS Presentation by the Casas Adobes American Legion Auxiliary#73 Poppy Princess Kalie Armbruster and District 2 President Irene Austin In the absence of Poppy Princess Kalie Armbruster, Ms. Emma Bayne presented poppies to the Council, Department Heads and audience. Ms. Irene Austin, American Legion Auxiliary District 2 President, stated that May was National Poppy Month. She presented the background of the poppy and explained that it was the National Memorial symbol. Ms. Austin then presented a certificate to Mayor Loomis to thank him for his support of the National Poppy Project. PRESENTATION BY STACEY LEMOS, FINANCE DIRECTOR REGARDING OVERVIEW OF 2006/2007 PROPOSED BUDGET. Finance Director Stacey Lemos presented an overview of the 2006/2007 proposed Budget with highlights as follows: • Recommended Budget: $103,700,000 which includes 3% COLA (Cost of Living Adjustment), Salary Market Adjustments, Merit/Step increases • New Budget format. • Financial Resources: Revenues - $60.5 million, Cash Reserves - $39.7 million; Long-term Debt Financing - 3.5 million. • Revenues: Increase of$9.1 million over last year's Budget (General Fund increase of $2.6 million, Bed Tax increase of$1.3 million, Highway Fund 04/19/06 Minutes, Council Regular Session 3 increase of $932,000, Roadway Development Fund increase of $1.8 million, and Water Utility Fund increase of$1.8 million. ■ Expenditures: $103.7 million 2. CONSENT AGENDA Mayor Loomis pulled Item E and at the request of Council Member Abbott, Item J was also pulled for discussion. MOTION: A MOTION was made by Council Member Dankwerth and SECONDED by Council Member Carter to approve the Consent Agenda without Items E and J. Motion carried, 7 — 0. A. Minutes — 03/27/06 B. 2005/06 Coyote Run Monthly Report — March 2006 C. Building Safety Report— March 2006 D. Resolution No. (R)06-26 Authorizing and approving a contract with Economics Research Associates (ERA) in the amount of$62,500 for the preparation of Economic Vitality (Fiscal Impact) and Overhead Cost Allocation Models E. Resolution No. (R)06-27 Approving a Tentative Memorandum of Understanding between the Town of Oro Valley and the Public Safety Negotiation Committee on behalf of the Town's Public Safety Employees Group for the period July 1, 2006 through June 30, 2007 (PULLED FOR DISCUSSION) F. Resolution No. (R)06-28 Declaring support to develop a Regional Transportation Plan and designating an initial contact person to act on its behalf in identifying regionally significant routes for Pinal County G. Appointment of James Dunn, David Parker and Glen Rockwell to the Storm Water Utility Commission effective July 1, 2006 — June 30, 2008 H. Reappointment of Al Kunisch, Sybil Needham and Pamela Sarpalius to the Historic Preservation Commission with terms effective July 1, 2006 — June 30, 2008 I. Reappointment of John Hickey, Colleen Kessler and Bart Schannep to the Board of Adjustment with terms effective July 1, 2006 — June 30, 2008 J. OV12-03-14 Request for approval of a final plat for a shopping center known as Oracle Crossings that includes retail, office, restaurant etc. within an approximately 40 acre C-2 (commercial) zoned site, located at the southwest corner of Oracle and Magee Roads, just south of the existing Entrada de Oro Shopping Center; Parcel #'s 225-50-0020, 225-50-0030, 225-50-0050, 225-50-0060, 225-51-3830, 225-51-3840, 225-51-3850, 225-51-3860, 225-51-3870, 225-51-3920, 225-51-3930, 225-51-3880, 225-51-3890, 225-51-3900, 225-51-3910 and 225-51- 3940. (PULLED FOR DISCUSSION) 04/19/06 Minutes, Council Regular Session 4 E. RESOLUTION NO. (R)06-27 APPROVING A TENTATIVE MEMORANDUM OF UNDERSTANDING BETWEEN THE TOWN OF ORO VALLEY AND THE PUBLIC SAFETY NEGOTIATION COMMITTEE ON BEHALF OF THE TOWN'S PUBLIC SAFETY EMPLOYEES GROUP FOR THE PERIOD JULY 1, 2006 THROUGH JUNE 30, 2007 Police Officer Herb Williams, President of the Fraternal Order of Police (FOP), thanked the Town Council, Town Manger and Chief of Police for establishing the "Meet and Confer" policy with the Public Safety personnel. He thanked the Negotiation Team and stated that their cooperative efforts have led to a tentative Memorandum of Understanding (MOU). He urged the Council to approve this MOU. MOTION: Vice Mayor Parish MOVED to APPROVE Resolution (R)06-27, approving the tentative Memorandum of Understanding between the Town of Oro Valley and the Public Safety Negotiation Committee. Motion SECONDED by Council Member Culver. Motion carried, 7 — 0. J. OV12-03-14 REQUEST FOR APPROVAL OF A FINAL PLAT FOR A SHOPPING CENTER KNOWN AS ORACLE CROSSINGS THAT INCLUDES RETAIL, OFFICE, RESTAURANT ETC. WITHIN AN APPROXIMATELY 40 ACRE C-2 (COMMERCIAL) ZONED SITE, LOCATED AT THE SOUTHWEST CORNER OF ORACLE AND MAGEE ROADS, JUST SOUTH OF THE EXISTING ENTRADA DE ORO SHOPPING CENTER; PARCEL #'S 225-50- 0020, 225-50-0030, 225-50-0050, 225-50-0060, 225-51-3830, 225-51-3840, 225- 51-3850, 225-51-3860, 225-51-3870, 225-51-3920, 225-51-3930, 225-51-3880, 225-51-3890, 225-51-3900, 225-51-3910 AND 225-51-3940. In response to a question from Council Member Abbott, Community Development Director Brent Sinclair explained that the preliminary plat did not provide all the lot lines that Oracle Crossing had anticipated and that they had to make adjustments for the Kohl's Store. In response to a question and concerns from Council Member Gillaspie regarding an access road at the southwest corner of the property, Town Engineer Craig Civalier explained that this road was an existing easement and access to sewer manholes and is a requirement by Pima County Wastewater. He stated that they would work with Pima County to install bars/chains to close off the access. David Little, The WLB Group, representing Bourne Properties, explained that they are going to install wrought iron fencing between the two block walls across this opening and only Pima County would have the keys to access the complex through this area. MOTION: Council Member Culver MOVED to approve OV12-03-14, Bourne Properties Final Plat for Oracle Crossings with Conditions listed in Exhibit "A". 04/19/06 Minutes, Council Regular Session 5 Exhibit "A" Conditions of Approval 1. A revised Preliminary Plat must be resubmitted that matches the exact lot line and easement configurations of the Final Plat, subject to approval by the Planning and Zoning Administrator and the Town Engineer. 2. All Pima County Departments of Wastewater Management and Environmental Quality (3/29/06 review) comments must be addressed. 3. An approval letter from Pima County Addressing must be submitted. 4. The final Landscape Plan must be completed to the satisfaction of the Planning and Zoning Administrator. 5. Provide one (1) revised copy of the parcel boundary closure, lot closure, and common area closure calculations with coordinate reference to identifiable points shown on the plat. 6. Address all of the drafting discrepancy comments as stipulated in the letter providing the detailed explanation of the Redlines on the fourth formal submittal documents. 7. Add Drainage Easements for the northern 28-foot by 5-foot Integra Arch or Equivalent underground-conveyance-con-ar_ck_oul_vert_access__Lot-# 12._ 8. Add Drainage Easements for the southern three (3) 48-inch diameter by 545-foot long SRPS underground storm drains across Lots #6, #8, and #10. 9. Define the uses on Common Area "A" including the Public Utility Access. 10.A11 of the aforementioned conditions must be satisfied prior to submittal of a final plat mylar. Vice Mayor Parish SECONDED the motion. Motion carried, 7 — 0. 3. PRESENTATION OF CELLULAR TOWER HEIGHT RESTRICTIONS ON PUBLIC SAFETY COMMUNICATIONS Police Chief Daniel Sharp reported that Vice Mayor Parish had requested information regarding the impact of cellular tower height restrictions to public safety communications. He explained that currently the Oro Valley Police Department links its communications to the Police vehicles through a format called CDMA (Code Division Multiple Access) over the Alltel network. He explained that they receive information from the Pima County Sheriff's Department Data Base, Pima County Jail Records, the Arizona Department of Transportation Motor Vehicle Division, the Arizona Criminal Justice Information System, The National Crime Information Center plus a wide variety of critical information associated with all of these. Steve Olson, representing Alltel, highlighted the following: • Oro Valley Police Department currently has 43 Radio modems that use the Alltel network to provide their mobile dispatch. • Connection with Pima County Criminal Data Base and Arizona Department of Motor Vehicle, etc. is made via these modems. 04/19/06 Minutes, Council Regular Session 6 • By lowering the height of the town near First Avenue and Tangerine coverage via the Alltel connection, coverage would be reduced in many areas within Oro Valley. This loss in signal would cause disconnections with Police Car Mobile Data Computers. Mr. Olson then reviewed maps that depicted the loss of signal (shadowing) if the tower height were decreased to 75 feet, 60 feet and 40 feet. Further discussion followed regarding: • Previous action by Council regarding the Alltel tower and improvements to that tower (would require the height of the tower to be lowered to 40 feet) • Roaming capability with CDMA (currently negotiations in process to switch over when roaming.) • May need to amend Zoning Code to consider these types of issues, new technology and to provide a balance with Public Safety. • Previous action by Council encourages carriers to "not improve" their facilities/services which reduces the services and affects the quality of life for the-Town and its residents. (Possibly bring back-to-Council for reconsideration to change conditions previously placed on the tower.) • Pima County Sheriff's Department uses same system so the current Zoning Code height restrictions affect the Town's and the County's availability to communicate to surrounding areas. • Previous action by Council: If significant changes/improvements were made to the antenna tower, a new application, Conditional Use Permit, etc. would be required, which would require the tower to come into compliance. The right of review was provided to the Planning and Zoning Administrator to determine if a significant change was being made. • Must think about the balance between view sheds and heights of towers being critical for these types of communications, etc. • Safety rises over aesthetics. • Technology is improving, but height of tower is still necessary to provide adequate service. (Informational item only, no action taken.) 4. OV12-05-01 REQUEST FOR APPROVAL OF A MASTER DEVELOPMENT PLAN FOR A COMMERCIAL CENTER, LOCATED IN PROXIMITY TO THE SOUTHEAST CORNER OF ORACLE ROAD AND HARDY ROAD, DIRECTLY SOUTH OF THE CIRCLE K, PARCEL 225- 14- 166B (CONTINUED FROM APRIL 5, 2006) Brad Gephart, Alpha Engineering, representing Cape Coral Land Co., presented a short background on the property located near Oracle Road and Hardy Road. He then stated that they are requesting approval of a Master Development Plan for a commercial center. He stated that the Master Development Plan meets all Zoning Code requirements and has neighborhood and staff approval. 04/19/06 Minutes, Council Regular Session 7 Daniel Sharp, Architect, explained that the property consists of 4.66 acres and sits on the southeast corner of Oracle and Hardy Roads and is behind the Circle K building. He reviewed accesses to the property and then stated that they are planning to build a 4,000 square foot restaurant and 20,000 square feet of medical office buildings. Mr. Sharp stated that there will be 30-foot landscape buffers along the east side of the property plus a 5-foot screen wall to screen the single-family residential property from the new commercial center. He then reviewed the drainage pattern for the property, sectional diagrams of the site, heights of the proposed buildings, site elevations, and pedestrian accesses. Community Development Director Brent Sinclair reviewed the Council Communication and explained that this 4.66 acre property is zoned C-1, Commercial District. He explained that the proposal is for a Master Development Plan which provides that individual components of the site will come back before the Development Review Board (DRB) and Council for review and approval. Individual features include 4,000 square-feet of restaurant space, 20,000 square feet of medical offices, 130 parking spaces, adequate traffic circulation, and pedestrian connections. Mr. Sinclair further explained that there are two access points (one off of Oracle Road and one off of Hardy Road). He explained that the proposal does not meet the Oracle Road Scenic Corridor Overlay District (ORSCOD) requirements regarding distances between driveways. However, there was an agreement between the property owner and the Arizona Department of Transportation (ADOT) concerning the access from Oracle Road before ORSCOD was adopted. Mr. Sinclair further reported that other aspects of ORSCOD (buffering, screening, setbacks, and maximum building heights) have been addressed. Further discussion followed regarding: • Concerns regarding the ingress, egress onto Hardy Road and the Circle K driveway. • Always desirable to have a cross-access between different users. Opportunities will be provided for this for the future; however, the Town can not require Circle K to provide the cross-access unless they would come forward for a revised development plan in the future. • Traffic Impact Report— If access off of Hardy were denied, than all traffic would be forced onto Oracle Road, forcing U-turns on Oracle Road which would be more dangerous. • ADOT looking at Oracle/Hardy intersection —very little thru-traffic going east to west. ADOT feels signal timing is correct and that it currently does not warrant a left-turn signal. (Town Engineer will continue to work with ADOT regarding this.) • ADOT's jurisdiction over Oracle Road has primacy over the Town's ORSCOD regulations. • 04/19/06 Minutes, Council Regular Session 8 ■ ORSCOD was not in place at the time the agreement with the property owner and ADOT was made. ■ Review of setbacks and buffers. MOTION: Vice Mayor Parish MOVED to approve OV12-05-01, Master Development Plan for a commercial center, subject to the conditions listed in Exhibit "A". Exhibit "A": 1. A 3' — 6' high screen wall must be incorporated along the length of the three vehicular spaces facing the Oracle Road bufferyard. Provide the location on the plan. The specifics will be addressed on the landscape plan. 2. The height of light poles at the rear of buildings and projecting to the sides is limited to a height of no higher than the height of the 5' screen wall running parallel to the east property line. Provide a general note on the plan. 3. Revise the plan view detail for the detention basin area. Show details of drainage design for the detention. 4. Provide correctly labeled concentration points throughout Figure 5B. Council Member Dankwerth SECONDED the motion. Motion carried, 7 — 0. Mayor Loomis recessed the meeting at 8:38 p.m. The meeting resumed at 8:44 p.m. (Mayor Loomis moved Item 9 forward on the agenda.) 9. DISCUSSION AND/OR POSSIBLE ACTION REGARDING PARADE COMMITTEE ACTIVITIES, COMMITTEE MAKEUP, COMMITTEE RESPONSIBILITIES AND AUTHORITY MOTION: Council Member Gillaspie MOVED to TABLE Item 9 due to the fact that a citizen's committee has expressed interest in taking over the parade. Council Member Abbott SECONDED the motion. Motion carried, 6 — 1, with Vice Mayor Parish opposed. 5. PUBLIC HEARING, ORDINANCE (0)06-06, OV7-05-06, AMENDING THE ORO VALLEY ZONING CODE REVISED. THE PROPOSED CODE AMENDMENTS ARE TO THE OVZCR CHAPTER 23, ZONING DISTRICTS; CHAPTER 25, USE REGULATIONS; CHAPTER 27, GENERAL DEVELOPMENT STANDARD; AND CHAPTER 31, DEFINITIONS Planning and Zoning Administrator Sarah More explained that in May 2005, the Town Council adopted licensing requirements to help regulate adult use-oriented businesses and related activities. Subsequently, staff has worked with the Planning and Zoning Commission to create companion zoning standards for these uses. Ms. More explained that a careful legal analysis has been 04/19/06 Minutes, Council Regular Session 9 completed and the proposed amendments are found to be in compliance with State laws and Case law. She also explained that absolute prohibition of adult { use-oriented businesses is not allowed; therefore, zoning regulations have been crafted that will allow these uses within certain constraints. Ms. More explained that the proposed Ordinance includes: • Further comprehensive definitions for sexually oriented businesses (SOBs). • Dispersal of such uses that stringently limits the number of SOBs. o Review of map depicting areas within the Town being suggested for SOBs —C-2 Commercial Districts. o One SOB use proposed per seventeen (17) acres. • Conditional Use Permits (CUP) are required to ensure that the Planning and Zoning Commission and the Town Council can review the applications. • Limited hours of operation. • Setback of 1500 feet from churches, parks, schools, recreational uses. • Crime Prevention Through Environmental Design (CPTED) studies have been integrated in the development of the proposed standards. o Special landscape standards provided to promote visibility to and from the site. Ms. More further reported that the Planning and Zoning Commission and Town staff recommend approval of the proposed amendments to the Zoning Code. Further, all property owners with C-2 Zoning have been noticed in accordance with the Town notification requirements. Further discussion followed regarding: • Specific areas of commercial property that SOBs could be placed. • Ordinance must provide adequate levels for these types of uses so they would not be judged as being "zoned out." • Security cameras in larger shopping centers, concerns regarding protection of youth. (Private business can provide these cameras but governments should not do so as it would be construed as a "big brother" issue. Noticing issues, etc. also come into play. • Separation between incompatible uses Do these include "pocket parks", trails, etc? (Yes, these areas would be factored in.) • Careful mapping of properties done using Case Law to provide areas for these types of uses and still provide separations, screening, etc. Seventeen acres was the smallest C-2 property in the Town. • Possibly limit the number of these types of business in one area (i.e. if property was 100 acres place a cap of possibly 3 SOBs.) (Legal and Planning Staff will look into this.) Mayor Loomis opened the public hearing. There being no speakers, the public hearing was closed. 04/19/06 Minutes, Council Regular Session 10 MOTION: Vice Mayor Parish moved to adopt Ordinance No. (0)06-06. Council Member Culver seconded the motion. DISCUSSION: Vice Mayor Parish thanked staff for all their work on drafting the ordinances. He also thanked the citizens who were involved in keeping this type of business from going in on Oracle Road in Pima County. He also stated that there are examples of city and town codes being so restrictive, that it actually enabled SOBs to become established and he felt that the Town's ordinances were just "on the inside" of that line. MOTION CARRIED, 7 — 0. DISCUSSION OF ITEMS 6, 7, AND 8 TOOK PLACE SIMULTANEOUSLY. 6. DISCUSSION OF THE STRATEGIC IMPLEMENTATION OF GENERAL PLAN POLICIES 7. UPDATE ON THE ENVIRONMENTALLY SENSITIVE LAND ORDINANCE Community Development Director Brent Sinclair reported that the General Plan and Strategic Implementation Plan (SIP) were adopted by the Town Council on June 15, 2005 with the General Plan being ratified by the voters in November 2005. He explained that the SIP acts as a timeline to carry out the policies set forth in the General Plan. Planning and Zoning Administrator Sarah More explained that the SIP identifies priorities with long, medium and short-term goals. She reviewed the top five list of the General Plan goals and related SIP items that are projected for near term work as follows: 1) Environmentally Sensitive Lands Ordinance (ESLO) (Short-term project) a. Riparian Habitat Overlay District b. Viewshed Preservation c. Wildlife Corridors d. Other sensitive lands 2) Recreational Facilities for subdivisions (Medium-term project) 3) Open Space Policies a. Open Space Preservation Plan Acquisition Plan (Short-term projects) i. (Honey Bee Village Archaeological Preserve is currently being planned.) ii. Steam Pump Ranch — Open Space Bond Funds 4) Procedures for General Plan Amendments, Rezoning, Planned Area Development (PAD) and Conditional Use Permits (CUP). (Short-term projects.) 5) Ongoing Planning and Zoning activities 04/19/06 Minutes, Council Regular Session 11 a. Design Review b. Development proposals c. Submittal requirements d. 1% Public Art requirements Further discussion followed regarding: ■ Tracking/management of on-going activities. o Work Plan ■ SIP will be reviewed every year by P&Z Commission (as part of their Work Plan) ■ General Plan has significant changes: o Evaluate Zoning Code against the General Plan to ensure the Code is incompliance with the General Plan. ■ ESLO covers about 30 different categories: o Reviewed Base Map showing riparian areas, tree bosques/saguaros, rock outcroppings, viewsheds, and 25% slope areas. ■ Re-evaluate priorities and budgeting. ■ Recreational facilities (should be moved up on priority list.) ■ Regulation of churches— Make Code compliant with the law of the land (should be moved up on priority list.) ■ Growing Smarter conformance (Major and minor amendments to be defined in the Zoning Code.) ■ Plan a workshop to identify outstanding planning work, establish direction and identify resources. ■ ESLO — extend to State Lands to the north of Oro Valley. No action taken. Mayor Loomis asked Council to consider holding a Workplan Session with Planning & Zoning and possibly holding Saturday workshops in June or July. 8. DISCUSSION AND/OR POSSIBLE ACTION TO AMEND FISCAL YEAR 2005/2006 PLANNING AND ZONING WORK PLAN MOTION: Council Member Gillaspie moved to continue this item to a joint session with the Planning & Zoning Commission to take place around the first of June. MOTION SECONDED by Council Member Carter. MOTION carried 7 — 0. (Item 9 was moved forward to follow Item 4.) 10. FUTURE AGENDA ITEMS Council Member Dankwerth requested that staff investigate the possibility of requiring large commercial developments to place security cameras in their developments and possibly making it retroactive. 04/19/06 Minutes, Council Regular Session 12 Council Member Abbott asked that the Legal Department report on the status of the Anti-gouging Legislation proposed by Attorney General Terry Goddard. Council Member Abbott asked for an update on the Glover Road intersection. CALL TO AUDIENCE — No speakers. ADJOURNMENT MOTION: A MOTION was made by Vice Mayor Parish and SECONDED by Council Member Culver to adjourn at 9:45 p.m. Motion carried, 7 — 0. Prepared by: Roxana Garrity, C M C Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 19th day of April 2006. I further certify that the meeting was duly called and held and that a quorum was present. Dated this day of , 2006. _ , B oN,..- ,..7,ifo P,LEY q z. ;t�; -a_ 11000 N. La Canada Dr. n �" 1''. z , Oro Valley, Arizona 85737 1i\POLICE ���— N`} „y,;,:., y Phone (520) 229-4900 FAX (520) 797-2616 ` L 2 www.ov d.or DANIEL G. SHARP, Chief of Police 4'.� �> ,� , 4` P g UNDE DA9' ORO VALLEY POLICE DEPARTMENT "FAIRNESS, INTEGRITY, EXCELLENCE” MEMORANDUM TO: Honorable Mayor Paul Loomis & Oro Valley Council Members FROM: Chief Daniel G. Sharp REF: April 2006 Statistics DATE: May 10, 2006 Please find attached the captured statistics for the Oro Valley Police Department for April 2006 plus Citation/Warning totals for the previous month. Also included are the response times for dispatched priority 1-4 calls and a historical review of the past 3 years of statistics for the month captured. An additional page has been added to show many of the results of the "community action team" (CAT) for the month captured. 0 w 0 1�. . 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N It a > CC ;?. , • > 7.4 �+ c_n 0 F— H i TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: June 7, 2006 TO: HONORABLE MAYOR & COUNCIL FROM: Stacey Lemos, Finance Director SUBJECT: Finance and Bond Committee Report to Council for the Quarter Ended March 31, 2006 SUMMARY: On April 24, 2006, the Finance and Bond Committee held its regular quarterly meeting. The Committee reviewed the budget-to-actual comparisons of revenues and expenditures from the quarter ending 3/31/06 finance report. The recommendation was to forward the report to the Council for approval. The Committee was briefed on the Town's use of proceeds from long-term debt issuances. The three long-term issuances reviewed were Municipal Property Corporation Senior Lien Water Project Revenue Bonds Series 2003, 2005 Excise Tax Revenue Bonds and 2005 Oracle Road Improvement District Bonds. The recommendation was to forward this report to the Council for approval. 'he Committee also received an update on the sales tax audit contract performance by Albert Holler and Associates. Furthermore, the Committee was briefed on the Standard & Poor's (S&P) review of the bond rating on the Series 2003 Water Utility Revenue Bonds. S&P cited the Town's stable service economy, above- average wealth levels and competitive residential water rates as reasons for affirming the 'A" rating and stable outlook on these bonds. The Town Manager's Recommended Budget for FY 2006/07 was also briefly discussed, as well as the Finance and Bond Committee assignments to each departmental meeting. ATTACHMENTS: 1. Draft minutes of the April 24, 2006 Finance and Bond Committee meeting. 2. Finance Report for the Quarter Ended March 31, 2006 SUGGESTED MOTION: I move to approve the Finance and Bond Committee report to Council for the quarter ended March 31, 2006. or move to . . . G:ISTACEY\Council CommuniclFBC Report to Council 6-7-06.doc TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 /)27 1---Pfri,C,OS Stacey Lemo Finance Dire r 0 , _ , David L. Andrews Assistant Town Manager / / f _. _ _ �/i i„,_.0 Chuc Swee Town Manager • G:ISTACEYICouncil CommuniclFBC Report to Council 6-7-06.doc DRAFT MINUTES TOWN OF ORO VALLEY FINANCE AND BOND COMMITTEE 411klioe REGULAR MEETING HOPI ROOM DEVELOPMENT SERVICES BUILDING 11,000 N. LA CANADA DRIVE ORO VALLEY, ARIZONA MONDAY,APRIL 24,2006 6:00 P.M. CALL TO ORDER—6:00 P.M. ROLL CALL PRESENT: Lyra Done, Chair Tony Eichorn, Vice-Chair Sarah Frost, Member Chuck Kill, Member Aaron Fisher, Member STAFF PRESENT: Stacey Lemos, Finance Director Mary Rallis, Accounting Supervisor Danielle Tanner, Senior Office Specialist ALSO PRESENT: Helen Dankwerth, Town Council Member Neal Cash, Community Partnership of Southern Arizona CALL TO AUDIENCE 1. APPROVAL OF MINUTES FROM THE JANUARY 30, 2006 MEETING MOTION: Vice-Chair Eichorn MOVED to approve the minutes from the January 30, 2006 meeting. Member Fisher SECONDED the motion. Motion carried, 5-0. 2. SPEAKER (NEAL CASH, PRESIDENT & CEO OF COMMUNITY PARTNERSHIP OF SOUTHERN ARIZONA) ON MAY 16, 2006 PIMA COUNTY BOND ELECTION, QUESTIONS 3 AND 4 Mr. Cash explained that Arizona is divided into service areas which provide publicly funded behavioral health services all over the state. In 1994, a more community oriented model was created for the delivery of care in Southern Arizona. The Community Partnership of Southern Arizona(CPSA) won the contract in 1995 and is up for rebid every 5 years. CPSA values local government control, consumer/family involvement and community reinvestment. CPSA conducted an analysis in the community and found that Pima County has grown in population over the past three years by about 7%. The saturation into their behavioral health system has increased 35%. CP SA does not provide service directly and instead contracts with over 100 agencies in order to provide services throughout Pima County. Services include drug, C:\Documents and Settings\slemos.OROVALLEY\Local Settings\Temporary Internet Files\OLKA\4-24-06 Meeting.doc 05/08/2006 MINUTES, FINANCE AND BOND REGULAR MEETING 2 alcohol and mental health assistance to adults and children. The State mandates response to crisis intervention within the Pima County area. There is a great need in the community to fill a gapin psychiatric continuingcare and that is what question 3 refers to on the May 16th ballot. pY CPSA worked with the Bond Committee and the County Board of Supervisors to have this question placed on the ballot. There were over 500 attendees at the County Board of Supervisors meeting on January 10th supporting this initiative. The psychiatric urgent care facility would be built and owned by the County and leased to CPSA for operation. The facility may act as a triage place for law enforcement and first responders to bring people. It may also be a place where people can locate their provider networks and it would help decompress hospital emergency rooms. The diversion from jail and detention centers would lead to better quality care and result in a financial savings. The Pima County jail contains about 200-400 people on a daily basis that do not need to be there. A better alternative for those people would result in an annual savings of$8M-$10M. Mr. Cash discussed ballot question 4. Kino Hospital and University Physicians Hospital have done a great job of expanding health care at Kino Hospital. As a result, they do not have enough med/surg beds partly because the hospital has about 80 psychiatric beds. If a psychiatric hospital is built, it would take those 80 beds out of the hospital to allow Kino to become a med/surg hospital and it would then have freestanding psychiatric in-patient ability. Part of the money would be used to expand the Hospital's emergency department. Mr. Cash stated that everyone enrolled in the system is assigned to a primary care provider. There is a new workforce of recovery support specialists who have experienced mental illness or substance abuse and serve as mentors. They conduct wellness checks to monitor some of the more high profile members. Member Fisher inquired about the effect on tax rates. Mr. Cash explained that the net effect for a $200K home would be about $12 annually. Pima County is allowed to tax a secondary evaluation which pays the bonds 710 per $100 of the assessed value. The County has bond capability of up to 710 which they will not approach. The cost offsets will result in relief of resources. Council Member Dankwerth asked about a timeframe before this is obsolete given the projected population increase throughout Pima and Pinal Counties. Mr. Cash stated that it may be 5-7 years. These bonds will be retired within 3-5 years. Chair Done stated that they already had $12M through another bond issue that is being combined with the $36M which gives them a total of$48M to build the inpatient hospital facility. The citizens are already paying a secondary tax. The bonds will be sold as retired so the citizens will not pay an increase. Council Member Dankwerth suggested that Mr. Cash make a presentation to the Town Council. 3. STANDARD & POOR'S BOND RATING ON 2003 OUTSTANDING WATER UTILITY REVENUE BONDS Ms. Lemos reported that each year, the underlying ratings on the Town's outstanding bond issuances are reviewed by Standard & Poor's (S&P) and Fitch Ratings. Typically this review process consists of a conference call between Town staff and the agency credit analysts to review C:\Documents and Settings\slemos.OROVALLEY\Local Settings\Temporary Internet Files\OLKA\4-24-06 Meeting.doc 2 05/08/2006 MINUTES, FINANCE AND BOND REGULAR MEETING 3 current economic and growth conditions in the Town, revenue, expenditure and fund balance projections, and any other issues that may have an effect on the Town's ability to continue to meet the debt service requirements of each outstanding bond issue. Stir' On March 23, the Water Utility Director and Ms. Lemos conducted a conference call with the analysts from S&P regarding the rating on their Series 2003 Water Utility Revenue Bonds. These bonds were issued to finance Phase I of the reclaimed water delivery system as well as three years of existing water system capital improvements and three years of water system expansion capital improvements. As a result of the conference call, with the information that S&P gathered they reissued a report that has maintained or affirmed their 'A' rating and stable outlook on these bonds. In this report, S&P cited the Town's stable service economy, above-average wealth levels, and competitive residential water rates and liquidity as primary reasons for this rating. The bond ratings are further evidence of the Town's financial strength. Such ratings mean that the Town's bonds are considered to be of excellent investment quality and have lower interest rates with lower interest payments on future debts. Council Member Dankwerth inquired about other bonds for the Town and if a property tax would significantly affect a higher rating. Ms. Lemos stated that if we pledged excess taxes and added that additional revenue source to the other revenues, it would cause further diversification of our Town revenues and add stability. A sustainable source of income other than revenues would improve those ratings. She explained how ratings are measured: • Ratings relate to the amount of outstanding debt. • Ratings depend on debt ratio and the diversityof the revenues. g p • Local economy may have an effect. Member Fisher asked about the significant Water Utility profits. Ms. Lemos stated that it is important because they anticipate paying for CIPs out of cash reserves in the next fiscal year for Phase II of the reclaimed water system rather than going out to bond. A large capital project cost that they are anticipating for the future is the delivery of CAP water. It may cost $75M in bonds. It will be a shared project with other jurisdictions. 4. REPORT OF TOWN USE OF PROCEEDS FROM LONG-TERM DEBT ISSUANCES a) Ms. Rallis reported that the 2005 Oracle Road Improvement District Bonds remaining funds are $334,154 which will probably be spent by the end of the fiscal year. b) Remaining funds for the 2005 MPC Senior Lien Water Project Revenue Bonds are $4,864,328. There will be a carryforward of about $585,000 into the next fiscal year. Chair Done asked about the reservoirs being over budget and if the water mains are near completion. Ms. Lemos explained that the water mains are split between the capital improvements and the reclaimed water system. The water mains in the reclaimed water system are complete. There is $1M remaining in the water main budget for improvements. Phase I of the reclaimed water delivery system is projected to exceed budget by about $2.2M largely due to C:\Documents and Settings\slemos.OROVALLEY\Local Settings\Temporary Internet Files\OLKA\4-24-06 Meeting.doc 3 05/08/2006 MINUTES, FINANCE AND BOND REGULAR MEETING 4 a dramatic increase in construction costs and materials. They may spend $5.4M of cash reserves next fiscal year to begin Phase II of the reclaimed water system. c) 2005 Excise Tax Revenue Obligation is for the development of the Municipal Operations Center. To date there have been about $4.7M spent to acquire land. The balance is carried forward into next year for planning and programming. The contract has just been let and they are beginning that phase. MOTION: With regard to the quarterly review of proceeds from long-term debt issuances, Member Frost MOVED to forward the report to the Town Council with a favorable recommendation for Council acceptance. Vice-Chair Eichorn SECONDED the motion. Motion carried, 5-0. 5. REVIEW OF FY 2006/07 TOWN COUNCIL BUDGET STUDY SESSION MEETING SCHEDULE Ms. Lemos explained that a new format was used for the budget which includes department highlights and goals & objectives for next year that support the Strategic Plan goals and objectives. She discussed the budget study session schedule and the Finance and Bond members assigned to each session. Ms. Lemos reviewed the calendar of target dates including the adoption of the tentative budget on June 21st and adoption of the final budget on July 19th. p g Chair Done stated that it is important to have Finance and Bond representation at the budget study sessions. Chair Done made a formal request that the Committee have a table at these meetings. She asked to be notified if any Committee member is unable to attend a session. Ms. Lemos suggested that the Committee review the Town Manager's transmittal letter because it gives an overview of the focus of the budget. It highlights the new format as well as paying more competitive wages with salary adjustments rather than hiring new staff next year. $1M is being funded out of the existing cash reserves for the Capital Improvement Projects. Member Frost asked about CIP request tracking. Ms. Lemos stated that it is summarized in the budget but it does not incorporate the CIP plan. Staff is creating a separate CIP spreadsheet which will illustrate the request by department, rankings by the CIP Committee, and which projects were raised to the assumption level or included in the budget. The Committee will receive a copy of the spreadsheet. Ms. Lemos explained that the Town Manager decided to fund the CIPs out of contingency. The details of the requested projects verses the projects included in the budget will be brought to the CIP Advisory Committee. The Committee's comments will be requested at the Budget Study Sessions. 6. UPDATE ON TOWN OF ORO VALLEY'S INDEPENDENT SALES TAX AUDITING CONTRACT WITH ALBERT HOLLER & ASSOCIATES Ms. Rallis stated that the sales tax audits were conducted through March 31, 2006. The total amount for the audit was $263,035.76 which has been fully collected. C:\Documents and Settings\slemos.OROVALLEY\Local Settings\Temporary Internet Files\OLKA\4-24-06 Meeting.doc 4 05/08/2006 MINUTES, FINANCE AND BOND REGULAR MEETING 5 Ms. Lemos explained that taxes vary between jurisdictions, so it is a matter of informing people about the process for Oro Valley. They have the ability to go back 3 years on their audit so these transactions took place at various times. The contractor's fees are $36K per year and it comes out of a separate line item. There are certain guidelines that allow the auditors to go back to previous years on the audit. For instance, if someone has underpaid their taxes by 25% or more, they can go back 7 years. If they have never paid their taxes, the auditors can go back to their start of business date. The Town will renew the contract with Albert Holler&Associates. Member Fisher pointed out that 14% for the amount collected is a very good rate. Chair Done stated that unless they pursue different accounts next year, they will not be going back three years or have the opportunity to collect more money. Member Fisher suggested the possibility of a contingency fee. 7. TOWN OF ORO VALLEY FY 2005/06 THIRD QUARTER FINANCIAL STATUS REVIEW Ms. Lemos discussed the following about the General Fund: • General Fund revenue collections are expected to exceed budget by $1.5M or 6.7% at fiscal year end. The primary revenue source contributing to this increase is local sales tax collections. Included in that $1.5M amount is $263K in sales tax audit recovery. • State shared revenues are coming in on target. State income taxes, state sales taxes and county auto lieu are forecasted to be on target at fiscal year end. • Residential building permits are expected to exceed budget by $30K. At the beginning of the year the Town budgeted for 440 single family residential building permits and 289 were issued through March 1st which annualizes to 385 permits. The shortfall is being offset in revenues from building permit fees collected in other areas, such as pool construction, alteration and additions and modelp lans. • The Town is projecting about 20% over the collections from the same time last year through February. It is continuing to increase year after year due to the increased shopping activity and new retail stores. • The revenues budgeted for next year for the residential building permits increased. A survey of local builders in the area was conducted to get their projection on how many building permits they expected for next year. We are budgeting 510 single family residential permits next year based on their projections. • Commercial building permits revenue is expected to come in under budget by $500K. The budget was originally about $1M for that item and the difference is due to estimates being off and delays on some projects. Ventana Medical Systems expansion may add some revenue before the end of this fiscal year. • Federal and State grants are estimated to exceed budget by about $143K at the end of this year, which is primarily attributed to additional grant revenues form the COPS Universal hiring grant that is paying for some police officers in the Police Department. • Charges for services include a variety of fees including court costs, zoning and subdivision fees and recreation user fees. It is expected to be over budget by $142K at year end. Court costs are over budget by $57K, zoning and subdivision fees are over by about $40K and recreational user fees are over by $23K. Ms. Lemos stated that Highway Fund revenues are projected to come in under budget by almost vitow $300K or 6.3%. This shortfall is primarily attributed to not receiving PAG funding that is identified for street improvement projects which will not be completed until next fiscal year. C:\Documents and Settings\slemos.OROVALLEY\Local Settings\Temporary Internet Files\OLKA\4-24-06 Meeting.doc 5 05/08/2006 MINUTES, FINANCE AND BOND REGULAR MEETING • 6 The Public Transportation Fund is expected to be slightly below budget by $31K. This shortfall is attributed to an urbanized area formula funding which will not be received this year but was included in the budget. Council Member Dankwerth stated that the rates for Coyote Run services doubled. She suggested at the Council meeting that a sliding scale be created for those who need the service but are unable to afford the increased rates. Ms. Lemos reported that the Townwide Roadway Development Impact Fees Fund revenues are expected to come in under budget by $1.2M. This is attributed to the less than budgeted single family resident building permits issued in this fiscal year as well as PAG funding for the First Avenue Widening project which will not be received until next fiscal year. Water Utility revenues are projected to exceed budget by $1.6M or 13.5% by fiscal year end. This is due to higher than expected water sales from residential, irrigation and turf related water sales. Water connection fees are projected to exceed budget by $688K. Water connection fees are fees that are paid when new residents connect to the water system. Interest earnings are estimated to exceed budget by $488K due to higher cash reserves and interest rates. MOTION: Vice-Chair Eichorn MOVED to recommend Council acceptance of the third quarter status report. Member Kill SECONDED the motion. Motion carried, 5-0. 8. COMMITTEE MEMBERS/COUNCIL MEMBER LIASON REPORTS Council Member Dankwerth discussed the 18 mile span of I-10 that is being widened in Marana for commercial development. Chair Done recommended that the Committee ask Philip Saletta, Water Utility Director, to make a presentation on the CAP water projects at a future meeting. ADJOURNMENT There being no further business before the Finance and Bond Committee, Chair Done adjourned the meeting at 8:00 p.m. Prepared by: Danielle Tanner Senior Office Specialist C:\Documents and Settings\slemos.OROVALLEY\Local Settings\Temporary Internet Files\OLKA\4-24-06 Meeting.doc 6 FINANCE AND BOND COMMITTEE TOWN OF ORO VALLEY MEETING DATE: April 24, 2006 7 ;OMMUNICATION TO: Finance and Bond Committee Members FROM: Stacey Lemos, Finance Director SUBJECT: Town of Oro Valley FY 2005/06 Third Quarter Financial Status Review SUMMARY: The purpose of this communication is to provide the Finance and Bond Committee with a third quarter update of the Town's financial status through March 31, 2006. Included as an attachment to this agenda item is a summary of the Town's revenue sources through the third quarter of the fiscal year. Staff would like to present this report and answer any questions regarding the information that is included in your packets. GENERAL FUND: Fiscal year-to-date revenue collections indicate that overall revenues will exceed budget by $1.5M or •.7% at fiscal year end. The primary revenue source contributing to this increase is local sales tax ollections. Local Sales Tax Collections • Retail sales tax collections are expected to exceed budget by $400,000 or 13.2%. • Construction revenues are expected to exceed budget by $627,000. • Revenues from sales tax audits total $263,000. State Shared Revenues State shared sales tax collections (state income, state sales and county auto lieu) are forecasted to exceed budget slightly by $30,000. Residential Building Permits Revenue from residential building permits is anticipated to exceed budget by $30,000. 440 single family residential building permits were budgeted for this fiscal year. 289 were issued through this quarter, which annualizes to 385. The shortfall in building permits issued is offset by an increase in building permit fees collected in other categories, such as pool construction, alteration and additions, 'nd model plans. Ci:`,Finance and BonS 4-24-06 Meetin`7'\3Q Finance Report 3-31-06-Item 7.doc TOWN OF ORO VALLEY FINANCE AND BOND COMMITTEE Page 2 of 3 COMMUNICATION Commercial Building Permits Revenue from commercial building permits is projected to come in under budget by $500,000. Total collections to date are $377,437 as detailed below: Project Amount Steam Pump Village $81,333 Oracle Crossing 127,040 Mercado Del Rio 22,281 Splendido 24,374 Miscellaneous 122,409 Total $377,437 Federal/State Grants Federal grants are estimated to exceed budget by $143,000, which is primarily attributed to the COPS Universal grant. State grants are estimated to meet budget. Charges for Services Revenue sources for charges for services include a variety of fees including court costs, zoning and subdivision fees and recreational user fees. Revenue in this category is expected to exceed budget by $142,000 or 20.2%. Contributing to this expected increase are court costs ($57K), zoning and subdivision fees ($40K) and recreational user fees ($23K). HIGHWAY FUND: Highway fund revenues are projected to come in under budget by $299,000 or 6.3%. This shortfall is primarily attributed to not receiving PAG funding in the amount of $565,000 for a street improvement project delayed until next fiscal year. Construction sales tax collections allocated to this fund are estimated to exceed budget by $109,000. PUBLIC TRANSPORTATION FUND: Revenue in this fund is expected to be $31,000 below budget. This shortfall is attributed to urbanized area formula funding which will not be received this year and a reimbursement anticipated from PAG for a transit van which was not purchased. TOWNWIDE ROADWAY DEVELOPMENT IMPACT FEES FUND: Revenues are projected to come in under budget by $1.2M. Development impact fee collections are annualizing at $197,000 below budget, which can be attributed to the projected shortfall of 55 single family residential building permits issued in this fiscal year. In addition, PAG funding for the First Avenue Widening project will not be received until next fiscal year. G:Tinance and Bond -24-06 Mecting3Q Finance Report 3-31-06-hem 7.doc TOWN OF ORO VALLEY FINANCE AND BOND COMMITTEE Page 3 of 3 COMMUNICATION ORO VALLEY WATER UTILITY: Revenues are projected to exceed budget by $1.6M or 13.5% by fiscal year end. • Water Sales are expected to exceed budget by $255k due to higher than expected sales from residential, irrigation, and turf related water sales. • Water connection fees are projected to exceed budget by $688k. • Interest earnings on investments are estimated to exceed budget by $488k due to higher cash reserves and interest rates. ATTACHMENTS: 1. Finance Report for Quarter Ended March 31, 2006. SUGGESTED MOTION: I move to recommend Council acceptance of the third quarter status report. OR move to... 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Y ,, ''''''1'1'''''''''! / Town of Oro Valley Budget Compared to Actuals Report Through March 31, 2006 4W.010:MAG-0100.4,7!.1:.J.!::: :10-44 ',::: ... . :Year Completed : ::. of on s :.:1•i:!..:;,'.;::::..,.:;*::*i;:!i'i'l f E.:-P.',1:::E' . 75% . . .. :.. 2005/2006 Y-T-D Difference Percentage of Total Budget Actuals Budget to Actuals Budget Completed REVENUES: Local Taxes $ 8,578,000 $ 6,980,923 $ 1,597,077 81.4% Licenses&Permits 2,705,000 1,847,970 857,030 68.3% Federal Grants 642,000 554,455 87,545 86.4% State Grants 108,500 115,381 (6,881) 106.3% State Shared 7,920,000 5,722,271 2,197,729 72.3% Other Intergovernmental 662,606 276,440 386,166 41.7% Charges for Services 703,400 607,771 95,629 86.4% Fines 187,000 159,937 27,063 85.5% Interest Earnings 200,000 234,945 (34,945) 117.5% Miscellaneous 135,000 80,764 54,236 59.8% Fund Balance Carryforward 9,977,047 - 9,977,047 tY:.: K. �i. 5.9/o Tc3TAL.REVENUES :. - , . ... � :- $ : ;..',,!";31,818,553_ $4016580,857; $ .�A�. �i 5,237,695 'EXPENDITURES: Town Council $ 216,509 ' $ 140,379 $ 76,130 64.8% Town Clerk 414,743 349,833 64,910 84.3% Magistrate Court 613,886 418,658 195,228 68.2% Town Manager 586,011 406,246 179,765 69.3% Human Resources 267,364 219,465 47,899 82.1% Economic Development 689,956 312,056 377,900 45.2% Finance 960,255 348,872 611,383 36.3% Information Technology 602,383 351,240 251,143 58.3% Legal 839,615 555,491 284,124 66.2% Community Development Administration 451,971 374,633 77,338 82.9% Planning &Zoning 831,498 507,664 323,834 61.1% Parks&Recreation 1,658,102 1,161,999 496,103 70.1% Library Services 1,210,679 697,178 513,501 57.6% Police 10,027,009 7,093,350 2,933,659 70.7% Police-Grant Contingency 275,500 - 275,500 0.0% Building Safety 1,275,274 1,028,161 247,113 80.6% Public Works 345,247 210,085 135,162 60.9% Custodial& Facility Maintenance 164,077 111,039 53,038 67.7% General Administration: 1,836,069 1,472,750 363,319 80.2% Contingency 8,552,405 - 8,552,405 7 00 •••••:'-''.'..••....16,059;453.' ...1 fi 059,453 .110:110010..,..67.7% TOTAL EXPENDIT�IRES-.., .: ,.:-. . . : :�- , $ . ..31,818,553 $ : 1 Ss .59,1 $ � REVENUES LESS EXPENDITURES $ 821,757 UNENCUMBERED BALANCE AT JULY 1, 2005 $ 10,757,148 `CURRENT FUND BALANCE I $ 11,578,905 G:\BUDGET ANALYST1Financial Reports 2005-2006\3Q Finance Reports\3Q 2005-2006 Budget vs Actuals Report Town of Oro Valley Budget Compared to Actuals Report Through March 31,2006 FR-i•v,.r .D i-//•'C'' •;'S ! ie; M�j� rk«ri@.•�S,'f'�'y �f� �� �"Lr"'r'' trid`.t 3l,.;.,°°°!�7 c ' F..MIX, t Via,...p ;y�.-....�k�/tc 6! w` :• • ' Year Completed . ..: of,12 Months 2005/2006 Y-T-D Difference Percentage of Total Budget _ Actuals Budget to Actuals Budget Completed REVENUES: Local Sales Tax $ 1,391,000 $ 1,176,776 $ 214,224 84.6% Licenses&Permits 21,000 38,484 (17,484)_ 183.3% PAG Reimbursements 565,000 - 565,000 0.0% State Shared Fuel Tax 2,761,000 1,772,307 988,693 64.2% Charges for Service 2,000 2,000 - 100.0% Interest Income 20,000 84,544 (64,544) 422.7% Miscellaneous 1,000 37,130 (36,130) 3713.0% Fund Balance Carryforward 2,633,643 2,633,643 0.0% ;t:,r .s.:.:,,,::7,394,643Yf ,. t,J k y ;65.3/o ,�4t 4`283 402. TOTAL REVENUES•�... ....:. . .. A......:...... .... ..:: .. . .$ $� .,.� ,,,.� � _ ___ � EXPENDITURES: Personnel $ 1,603,393 $ 1,051,401 $ 551,992 65.6% _ Operations&Maintenance 969,065 735,912 233,153 75.9% Capital Outlay 2,983,865 1,176,773 1,807,092 39.4% Contingency 1,838,320 - 1,838,320 0.0% TOTAL EXPPIQITJRES:: 1.1 .. of <� .$;:417;34:.,643-- : -... $ 2 964 087 $...;..,...407,05,4,430,556 51S. r. 533h REVENUE LESS EXPENDITURES $ 147,154 ,UNENCUMBERED BALANCE AT JULY 1, 2005 $ 3,283,664 'CURRENT FUND BALANCE I $ 3,430,818 G:IBUDGET ANALYST\Financial Reports 2005-2006\3Q Finance Reports\3Q 2005-2006 Budget vs Actuals Report Town of Oro Valley Budget Compared to Actuals Report Through March 31, 2006 a4§>:.tiTi�EcY✓,%vcGf'S£u.w, . 5'� £ > s' . a..a...'r.'%i.c aiia f ».•ax.:. ..o..i i oRn 1.".' ..::>,. .,5'.A...i' .: Year Completed 9 of 12 Months OR. 75% 2005/2006 Y-T-D Difference Percentage of Total Budget Actuals Budget to Actuals Budget Completed REVENUES: Federal& State Grants $ 128,160 $ 80,416 $ 47,744 63% Local Transportation Assistance Funds 190,000 190,145 (145) 100% Charges for Services 33,500 27,841 5,659 83% Interest Income 2,000 5,597 (3,597) 280%, Sale of Assets - 10,100 (10,100)_ 0% Transfer from General Fund 165,562 165,562 - 100% Fund Balance Carryforward 61,658 - 61,658 0% TOTAL .; $ VENUES �. 580 880 RE _.. ,.: ... :.:. . EXPENDITURES: Personnel $ 322,282 $ 221,895 $ 100,387 69% Operations&Maintenance 138,598 89,086 49,512 64% Vehicles 120,000 64,836 55,164 54% Contingency Fund - - 0% TOTAL EXPENDITURES• $ 580,880 "$ f175,81.8 $ 205,062 •8,°; :':..',: ..> :::....64.7 0 REVENUE LESS EXPENDITURES $ 103,843 UNENCUMBERED FUND BALANCE AT JULY 1,2005 $ 82,045 (;;;11 LcRREFYNDBALCE $ 185,888_ 9 G:\BUDGET ANALYST\Financial Reports 2005-2006\3Q Finance Reports\3Q 2005-2006 Budget vs Actuals Report Town of Oro Valley Budget Compared to Actuals Report Through March 31,2006 i.,q /.v ,}:o..✓u<:o R err,.:t'!!.n;.,:. ..r,...,...b v. t., .•� ,✓,... t:.a 4rtr,q,w,.. ,.N i S: ..//-` Year Completed . 9 of 12 Months OR .::: 75% 200512006 Y-T-D Difference Percentage of Total Budget Actuals Budget to Actuals Budget Completed REVENUES: PAG Reimbursements $ 4,510,000 $ 1,177,018 $ 3,332,982 100.0% Development Impact Fees 1,285,000 818,657 466,343 63.7% Interest Income - 87,519 (87,519) 100.0% Miscellaneous 5,000 11,650 (6,650) 233.0% Fund Balance Carryforward 3,988,229 3,988,229 0.0% TOTALR...E.......V.....EN..UES ,i....,...:......°.w#1h � r .d 1. 0 : ":$42;094,843 2,.Q94.1,.843 $ 7 693,386 , ! o. 4 .4. Q EXPENDITURES: Personnel $ 377,391 $ 265,456 $ 111,935 _ 70.3% Operations&Maintenance 109,600 49,050 60,550 _ 44.8% Capital Improvements 7,799,179 4,377,765 3,421,414 56.1% Debt Service 867,452 783,390 84,062 90.3% Contingency 634,607 - 634,607 0.0% TOTAL E..XEND...I..T:'.U... RES..:...; a........� ......... �.... ..:......:.:m78...1 2..2..9: ..:5 475 6- 6...14 .�. .» .4,31 2.:.',568 1 �. � * 3. 5.9/ \ REVENUE LESS EXPENDITURES $ (3,380,818) UNENCUMBERED BALANCE AT JULY 1, 2005 $ 7,293,864 CURRENT FUND BALANCE $ 3,913,046 G:\BUDGET ANALYST\Financial Reports 2005-2006\3Q Finance Reports\3Q 2005-2006 Budget vs Actuals Report Town of Oro Valley Budgeted Income Statement Through March 31, 2006 ..'y"af•'�,•pI$}/j J� �y£ rix . Year Completed 9 of 12 Months OR 75% • . . 2005/2006 Y-T-D Difference Percentage of Total Budget Actuals Budget to Actuals Budget Completed OPERATING REVENUES: Water Revenues $ 9,307,000 $ 7,133,308 $ 2,173,692 76.6% Service Charges&Meter Income&Miscellaneous 1,083,162 805,071 278,091 74.3% .. .: '.:. ... "}...-yY.iv'< [�/:1.�p T< :.f• '�: .,..J ..Yf4.S:Y4:":. '„.,,.,:.•...+.,' -Iota., TOTAL RE =:E: :USES�.:x.< )..: ).�:, 1W. �� .: ,: N .��� .�::f.M3�:<...a'�r.?�:.:rf :}t)�)k..w:M1:, 162 7 938 379 !2 45f 783 76:4 ::..:'10390 : OPERATING EXPENSES: Personnel $ 1,902,477 $ 1,307,518 $ 594,959 68.7% Depreciation&Amortization 2,165,285 1,523,616 641,669 70.4% Operations&Maintenance 3,693,248 2,352,834 1,340,414 63.7% -TOTAL OPERATING -}EN S .$1,162,5.77,042 _ ERCP.. SE $ ..:7 761.Q'10 $,.. a-'�g3 96$ .. . OPERATING INCOME $ 2,754,411 NON-OPERATING REVENUES(EXPENSES) Water Connection Fees $ 967,560 $ 1,256,434 $ (288,874) 129.9% Alternative Water Impact Fees 132,000 176,237 (44,237) 133.5% Interest Income 250,000 501,863 (251,863) 200.7% Interest Expense (2,888,225) (2,541,771) (346,454) 88.0% ...... �: .. :. �.- .. �.. ...r.s:-:, d.•w Sf:(.J6:'S% }.:.}� ;.,..>.. :!..,n'..'r 4 S..'ii: .. .. .:.,.. :. .. .. ..; .. %@� ,,G�r.,,.,.•....'F"j.... ..,..t,�r .,,. c.. is M14 .d�>. ..}a""WC a•. wE �' �., E1�ENlJES�. �>� � .� •... �.. 'i,..�. ,.. ....)..... s '•� .t. ,fv HJ A 4 G ....... :� �. s �G,,,.tt rrt,�u *�TS',, ec5;;,3•. }x,' .V,t�: <;`.::ro x<. Yac' `4b: .. :.,a. ...d}.r^.,.::.,.•'.t�.. :'rj'f....t.:a y:F' gip, e.� '--•, ..<,>•� iF/■'n�...a.... L�fY.:-.a...:...aaa�,.........t:..Y"t3,...>. ,.`E,..:. „.;a,.)..,.ytX.p,.,.<..�'J.:r���:r��<. '� ...oe➢.•:<}:.,.� ! �: tic < '.:Y.;}'. ] 1/ NET INCOME - $ 2,147,173 RETAINED EARNINGS AT July 1, 2005 $ 18,735,701 CURRENT RETAINED EARNINGS $ 20,882,875 G:IBUDGET ANALYST\Financial Reports 2005-200613Q Finance Reports\3Q 2005-2006 Budget vs Actuals Report 1 Town of Oro Valley Capital Budget Through March 31, 2006 ONI.nom•.v r ✓Y e. PCi...:S ro r•...ow i..: ai n • _. •• Year Completed •- ° ::: ::.! 9 of 12 Months OR 75% 2005/2006 Y-T-D Difference r Percentage of Total Budget Actuals Budget to Actual Budget Completed CAPITAL BUDGET Reclaimed Reclaimed Water Booster Stations $ 420,000 $ 1,646,717 $ (1,226,717) 392.1% Reclaimed Water-Mains 700,000 99,489 600,511 14.2% Reclaimed Water-Reservoirs -` 558,975 (558,975) 100.0% Relaimed-Equipment - 4,628 (4,628) 100.0% Subotal Reclaimed $ 1,120,000_ $2,309,808 $ (1,185,181) 206.2% All Other Minor Assets $ 19,900 $ 5,911 $ 13,989 29.7% Meters 102,000 103,255 (1,255) 101.2% Wells 1,275,000 155,135 1,119,865 12.2% Booster Stations 600,000 252,492 347,508 42.1% Transmission/Distribution Main 2,213,000 1,291,695 921,30558.4% _ Reserviors 1,000,000 130,890 869,110 13.1% Vehicles 80,000 80,396 (396) 100.5% Equipment 13,200 7,747 5,453 58.7% Security Equipment 200,000 67,529 132,471 33.8% Hydrants 75,000 41,317 33,683 55.1% Structures - 101,143 (101,143) 0.0% CAP Water Rights 1,876,705 - 1,876,705 0.0% Subtotal All Other $ 7,454,805 $ 2,237,509 $ 5,217,296 30.0% I 1111. �'0�'i. ... '.4.j. s]t v t]:3•y,>�>J::�v:-'){:. tj.:. ..f;fo-JY]�.. t • ]. + A •C P.: B < >..�Rb?�{tiYi -Sgv,]a.Y:�.} r L-: �. �T;�E., I�DCET� <:<�h:].ts�...,,,.. .; :$ 8,574,805 4,547,31 7t-$ a 4032'116- 53.0 la:..]a<:.,::.::::...•:.,::•.� ...�-.:..�*<..,.:: ods.;� .:.� �;� ,,'�,�'.t,.•,,. > >- G:\BUDGET ANALYST1Financial Reports 2005-2006\3Q Finance Reports\3Q 2005-2006 Budget vs Actuals Report f D TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE:June 7, 2006 TO: HONORABLE MAYOR & COUNCIL FROM: Phillip Trenary,Operations Division Manager SUBJECT: Stormwater Utility Commission Annual Report,2005/06 SUMMARY: Even though the Stormwater Utility Commission was below its full membership level until the appointment of two new members in January 2006 and the Town's previous Operations Division Manager relocated to Oregon in September 2005, collaborative work between Town staff and the Commission continued. Major accomplishments for year include work on all of the minimum control measures required by the Arizona Pollutant Discharge Elimination System (AZPDES) general permit and included in the Town's Stormwater Management Plan (SWMP) as well as the following activities: • Completion of two Arizona Department of Environmental Quality (ADEQ) grant projects which included the Adopt-A-Wash (AAW) program and the GPS/GIS pilot mapping project, • Increase in the number of washes in the AAW program by two-fold over the previous year, • Completion of a draft Stormwater Ordinance (required by the Town's SWMP) that is ready for in- house and peer review, • Completion of an introductory training on Stormwater Pollution Prevention Plan (SWPPP) requirements for Town employees, • Finalization of an IGA for $992,000 with the Pima County Regional Flood Control District (PCRFCD) for three drainage improvement in the Town, • Adoption of the Town's Floodplain and Erosion Hazard Management Ordinance, • Participation on the PCRFCD's subcommittee for prioritization of future CIP projects,and • Re-involvement in consideration of fee structure approaches to provide funding support for the Town's Stormwater Management Program. The attached annual report chronicles activities and accomplishments over the past year by the SWUC and Town staff toward fulfilling AZPDES permit requirements as well as involvement in Town floodplain management and drainage related issues. Additionally,the report describes anticipated activities for the next twelve months. ..........., . TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 ATTACHMENTS: Annual Stormwater Management Program Report to the Oro Valley Town Council from the Stormwater Utility Commission Regarding Activities and Accomplishments (33i2j J(/11474/7 Phil Trenary,O•erarion v Mgr ' i' / A k Craig Civ,i er,Town Engineer Dauvia, David Andrews, Asst Town Manager , l ,46,_ ,' ,,,,,,,___, .2 Chuck Sweet,Town Manager ANNUAL STORMWATER MANAGEMENT PROGRAM REPORT to the ORO VALLEY TOWN COUNCIL From The STORMWATER UTILITY COMMISSION Regarding Activities and Accomplishments (2005/2006) Annual Stormwater Management Program Report to the Oro Valley Town Council (200512006) Town of Oro ValleyStormwater Utility Commission (SWUC) was created by The the Oro Valley Town Council and the 5-member volunteer Commission was appointed in the fall of 2001. The SWUC was created to prepare the Towns Stormwater Management (SWMP), to advice the Town Council on matters Plan relating to stormwater quality, including the Arizona Pollutant Discharge Elimination SystemPhase II permit, flood control, drainage issues, a requirements and potential funding for the first half of the year, the budgetary q SWUC functioned below its full membership level. However, in January 2006, the Commission became fully staffed with the Council's approval of two new members; James Dunn and David Parker. THIS PAST YEAR From the time that the Stormwater Utility Commission was originally formed until the spring of 2005, a majority of the Commission's efforts p g involved work to help ensure the Town's compliance with the Arizona Pollutant Discharge Elimination System (AZPDES) Permit No. AZG2002-002 for discharges from small municipal separate storm sewer (MS4) communities to water of the United States. The AZPDES permit includes six minimum control measures for which the Town in its Stormwater Management Plan developed Best Management Practices (BMPs) with measurable goals. The Town g received review comments from Arizona Department of Environmental Quality (ADEQ) on the originally submitted SWMP in October 2005 and Town staff with input from the SWUC made revisions to Town's SWMP, it was re-approved by the Town Council at the January 22, 2006 Council meeting, and received final ADEQ acceptance in March 2006. II. Annually by September Se tember 30, the Town is required to submit a report to . the ADEQ detailingactivities and progress for the year — this report was submitted on September 17, 2005 for the period July 1, 2004 through June 30, 2005. Copies of the report are available from the Town Engineer's office. III. Finally, respect with to stormwater activities for which the Town is responsible, at the recommendation of Town Management, the Stormwater Utility Commission has re-opened their consideration of a 2 • fee structure approach to support the program. Town staff has provided the current members information regarding articles relating to alternative ways to support stormwater utilities, and developed an impervious area data base for residential, commercial, educational, and religious facilities in Town that can be used in the fee structure studies by the SWUC members. IV. Additionally, during the year, the staff directed their attention and time to the completion and Town Council approved of the revised Floodplain and Erosion Hazard Management Ordinance. The revision appears as Chapter 17 of the Oro Valley Town Code was necessary for the Town to remain compliant with FEMA regulations. V. Town staff with review input prepared and submitted, in February 2005, for funding consideration five recommended CIP projects for drainage improvement and flood mitigation in Oro Valley. Time was spent finalizing an environmental study for the Lambert Lane / Highlands Wash project which is a part of an existing IGA (#992,000) between the Pima County Regional Flood Control District and the Town as well as finalizing a project to extend the Town-wide hydrologic model to potentially annexed areas. Accomplishments during the year have involved activities in all six of the minimum control measures as well as in the additional activities described above. The activities and accomplishments are summarized by minimum control measure as follows: Public Information and Outreach: • Distribution of Stormwater Pollution Prevention and Adopt-A-Wash (AAW) osters and brochures to Oro Valley businesses, library, p and schools. • Stormwater Management Program and Adopt-A-Wash information available and distributed at Earth Day, April 2005 and 2006, GOVAC sponsored Jazz Festival, Fall 2005, and Town of Oro Valley's Employee Information Fair, March 2006. • Met with Oro Valley residents and citizen/student groups to describe the Town's SWMP and promote the AAW activity. • Participation with the PAG Stormwater Management Working Group in the development of Stormwater Pollution Prevention materials for display at bus stops and on buses, as well as radio spots played on 4 local stations in July/August 2005. • Initial contact with Kerry Schwartz, State Project WET (Water Education for Teachers) Coordination regarding possibility/potential to expand effort to include additional non point source/stormwater 3 pollutionprevention revention in the program and to include additional schools in the NW Tucson area. Contact and effort is ongoing. II. Public Involvement/Participation . The Adopt-A-Wash activity was planned to be and is turning out to be a key activity for this part of the SWMP — it was "kicked off' at the Jazz Festival in October 2004 and to date, about seventy-five percent of the major wash length in the Town is covered by the AAW program. . Summary of wash segments adopted by year: Wash Name 2004/05 2005/06 Total Canada del Oro 2 1 3 (represents entire length through Town) Big Wash 1 1 2 Highlands Wash 1 0 1 Honey Bee Wash 1 0 1 Chalk Wash 0 1 1 Unnamed Washes 4 5 9 Totals 9 8 17 III. Illicit Discharge Detection and Elimination: • Prepared a revised draft of the required Stormwater Ordinance, March 2006, and have placed in review with Operations Division and Development Review Managers within Department of Public Works. Completion and adoption of this ordinance by the Town by December 2007 is a requirement of the Town's Stormwater Management Program. • Begin data capture including details of runoff control features within Town boundaries for use in storm drainage system mapping. Data capture is about 10-15 percent complete. . Located, mapped, and cleaned up 8 illegal dump sites in Town washes. . Handled two cases of illicit discharge of liquid contaminants in Oro Valley that had been reported to Pima County DEQ and the AZDEQ. . Town hosted activities such as the household hazardous waste collection, neighborhood cleanups, and Christmas tree recycling all contributed to keeping waste material from being illegally disposed in local washes. Additionally, crews have continued to assist with the collection of trash and debris along the Town's bike trails. 4 • Brochures and posters regarding Stormwater Pollution Prevention were distributed to Oro Valley businesses. IV. Construction Site Stormwater Runoff Control: . Stormwater Pollution Prevention Plan training conducted for 25 Town employees including managers on February 22, 2006. . Preconstruction meetings with contractors continue to include the SWPPP including adequacy for proposed BMPs. . Identified topical areas in the Town's Drainage Criteria Manual that need update or the inclusion of additional guidelines to allow users of the manual to better comply with the Town's Floodplain and Erosion Hazard Ordinance as well as Stormwater Pollution Prevention regulations including the Town's SWPPP requirements, inspections, and maintenance. . The multi jurisdictional developed in which Town staff participated in development training course titled "Protect Stormwater Quality — Project and Site Management Training for General Contractors" was used as the basis for several training sessions in the summer of 2005 sponsored by the Tucson Utility Contractors Association (TUCA) and the Pima Association of Governments. V. Post Construction Runoff Control: . Adoption of the Town's Floodplain and Erosion Hazard Manual in October 2005 as well as the Stormwater Ordinance, when adopted, define or will define the requirements for post construction runoff control to meet discharge quantity and quality regulations. . Begin the gathering of data, in the field as well as from existing hydrology/drainage reports, to populate the retention/detention data base that was defined and developed through multi- jurisdictional efforts. Information contained in the data base will be an important resource when it comes to evaluating the compliance with floodplain and stormwater quality ordinances. . Town staff is a member of the Pima County Regional Flood Control District's Unified Hydrologic Methods Subcommittee, the purpose of which is to consider uniformity in modeling approaches to minimize jurisdictional breaks in flood peak discharges. VI. Good Housekeeping and Maintenance • Sweeping of Town streets and municipal facilities, to reduce sediments and particulates available for transport by stormwater runoff, continued on a scheduled basis throughout the year. . Department of Public Works sponsored 4 subdivisions and filled 15 dumpsters for the neighborhood cleanups in the past year to help keep the Town and its streets and washes more litter/trash free. 5 . Developed lists of Town contracts for information to be used in p development of the SWMP required good housekeeping manual. PLANS FOR NEXT YEAR (2005/06): Stormwater Management Program activities for next year include: . Town of Oro Valley Stormwater Ordinance — review and adoption. • Stormwater Pollution Prevention Plans (SWPPP) — develop guidelines for SWPPP submittal package, review procedures, and inspection/maintenance documentation of installed Best Management Practices (BMPs). . Public Works Web-site — work with Town staff to get a more complete and recognizable stormwater page that includes the adopted SWMP, NOI, and current information. • Project WET — continue interaction in UA staff to increase visibility of water education in Amphitheater school system. . Fee Structure for Stormwater Utility/Stormwater Management Program Support in Oro Valley — continue collaborative work with the SWUC on proposed approach. • Good Housekeeping Manual for Town Operations and Maintenance Activities — gather information from contacts in Water, Park, and Public Works Departments and complete draft. . Drainage/Flood Issues -- involvement in resolution of these issues within the Town as well as in the identification and submission of CIP projects to the Pima County Regional Flood Control District. . PAG Outreach and Training — continue efforts on collaborative, jurisdictional efforts through the PAG. . Drainage Criteria Manual (DCMO — as budget and time allows, assist with efforts to update specific identified shortcomings in the Town's DCM. • Stormwater Drainage Feature Data Base — as time allows, continue work on data base population and field identification of structures. 6 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: JUNE 7,2006 TO: HONORABLE MAYOR AND COUNCIL FROM: Daniel G. Sharp, Chief of Police Resolution (R)06-41 SUBJECT: Renewal of I.G.A. with Pima County reference Pima County Jail Housing SUMMARY: The I.G.A. (Intergovernmental Agreement) with Pima County that permits us to house Oro Valley municipal prisoners in the Pima County Jail is once again up for renewal. As you are aware this was made necessary by the law passed in the 1989 Arizona Legislature, which mandated that cities and towns pay for that service. Pima County has set this year's fees as follows: $166.28 to cover booking and records expenditures and prisoner housing for the first day and $57.46 per day for each prisoner day following the first day. This amount has changed from last year in that the first day fee is higher by $47.02 and the second day fee has increased by $1.36. The overall difference for a prisoner staying two days is an increase of$48.38. The alternative, of course, is to house our own municipal prisoners which would be cost prohibitive. FISCAL IMPACT: FY 06 / 07 = $130,000 ATTACHMENTS: 1. Resolution No. (R) 06-41 2. Three (3) originals of the Intergovernmental Agreement (I.G.A.) for payment of the incarceration of municipal prisoners for fiscal year 2006 /2007. RECOMMENDATIONS: Acceptance is recommended. SUGGESTED MOTION: I move that Resolution No. (R) 06-41 be adopted. L,Ael,A_____•_.' Allk D -1 G. Sharp, Chi; . Po Ice I / i r:- Y • r 4---:J Charles F. Sweet, Town Manager RESOLUTION NO. (R) 06- 41 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, APPROVING THE RENEWAL OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF ORO VALLEY AND PIMA COUNTY FOR PAYMENT OF COSTS OF INCARCERATION OF MUNICIPAL PRISONERS IN THE PIMA COUNTY JAIL. WHEREAS,pursuant to A.R.S. 11-952,the Town of Oro Valley is authorized to enter into and or renew § r overnmental Agreement for joint and cooperative action with Pima County for the payment of costs anInte g g � of incarceration of municipal prisoners in the Pima County jail; and ASpursuant to A.R.S. 31-121,an individual may be incarcerated in a county jail and the costs of WHEREAS, § incarceration shall bep aid bythmunicipality having established the municipal court of which the charges e have been filed; and WHEREAS, Pima County shall receive and detain all municipal prisoners who are medically fit to be incarcerated in the detention facilities maintained and operated by the County; and WHEREAS,the Town shallpaY a first day billing rate to cover booking,records expenditures,and prisoner housing in the amount of$166.28 and paya second billing rate of$57.46 for each day thereafter that the ho g prisoner is in the control of the County; and WHEREAS,it is in the best interest of the Town to renew the Intergovernmental Agreement,attached hereto as Attachment"A" and incorporated herein by this reference, in order to set forth the terms and conditions relating to the incarceration of municipal prisoners in the detention facilities maintained and operated by re g p Pima County for a term effective July 1, 2006 through June 30, 2007. NOW,THEREFORE,BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley,Arizona, that IntergovernmentalAgreement A reement between the Town of Oro Valley and Pima County for the payment of costs of incarceration of municipal prisoners in the Pima County jail is hereby approved. BE IT FURTHER RESOLVED that the Mayor and any other administrative officials of the Town of Oro Valley are herebyauthorized to take such steps as are necessary to execute and implement the terms of the Intergovernmental Agreement. PASSED AND ADOPTED by Mayor Ma or and Town Council of the Town of Oro Valley, Arizona, this 7th day of June , 2006. TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Melinda Garrahan, Town Attorney • • t Town of Oro Valley Contract No. 114110101, INTERGOVERNMENTAL AGREEMENT BETWEEN TOWN OF ORO VALLEY AND PIMA COUNTY FOR PAYMENT FOR THE INCARCERATION OF MUNICIPAL PRISONERS THIS INTERGOVERNMENTAL AGREEMENT, entered into pursuant to ARS § 11-952 (as amended) by and between: THE TOWN OF ORO VALLEY, a municipal corporation, (hereinafter sometimes referred to as the "Town"); and THE COUNTY OF PIMA, a body politic and corporate, a political subdivision of the State of Arizona, (hereinafter sometimes referred to as the "County"), NOW THEREFORE, THE TOWN AND COUNTY HEREBY AGREE AS FOLLOWS: 1. County will receive and detain all municipal prisoners who are medically fit to be incarcerated by County. County will provide booking services, and after booking, it will provide for the care, feeding and medical care of said prisoners, except as covered in paragraph 8. 2. Town of Oro Valley will pay a first day billing rate of $166.28 dollars to cover booking and intake expenditures and prisoner housing. For each prisoner day following the first day, the Town of Oro Valley shall pay $57.46 per day. The two rates are applicable to the period of July 1, 2006 through June 30, 2007. The billing day as defined herein applies to each Town of Oro Valley prisoner who is an inmate in, or under control of the detention facilities maintained and operated by the County. 3. "Town of Oro Valley Prisoner" shall mean any person who has been incarcerated as a result of a charge pending in the Town of Oro Valley Court, as a result of an agreement between the Town of Oro Valley and another jurisdiction to allow the person to serve his sentence locally, or has been sentenced pursuant to an order of the Town of Oro Valley Court and for whom the Town of Oro Valley has the legal obligation to provide or pay for prisoner housing (this Agreement does not create such an obligation, that obligation exists under current Arizona Law). A prisoner arrested by the Town of Oro Valley Police Department solely on another governmental entity warrant is not a Town of Oro Valley prisoner. Page 1 of 6 4. Criteria and Rules Governing Billing: a. A "billable day" is defined as that period commencing at 0000 hours and ending at 2359 hours that same day, or any fractional part thereof, of any day the Town of Oro Valley prisoner is in the custody or control of detention facilities maintained and operated by the County. b. "Billable custody" is defined as any pretrial custody involving a misdemeanor offense which will be tried or adjudicated.in Town of Oro Valley Court; OR, any custody pursuant to a sentence imposed by the Town of Oro Valley Court. c. "Local limited jurisdiction courts" are defined as those whose criminal jurisdiction is limited to misdemeanors. 5. Criteria for Assessment of Billing: a. The costs of incarceration of Town of Oro Valley prisoners shall commence on the day the inmate was booked or held based upon a Town of Oro Valley charge into Town of Oro Valley Court or sentenced by Town of Oro Valley Court. Costs for incarceration shall cease under the guidelines established earlier in this agreement under the definition of"billable day." b. When a prisoner is in custody for a charge or sentence from more than one local limited jurisdiction court, the billing charges for days of joint custody shall be apportioned. Costs of incarceration for days of joint custody shall be apportioned evenly based on the guidelines established under the definition of "billable day" among those jurisdictions from which joint custody arises. c. A Town of Oro Valley prisoner who is subsequently charged into Pima Superior Court and held in-custody on felony charges, will cease to accrue billing charges after 2359 hours on the date that custody for felony charges is established. Felony custody shall take effect on the date when charging information is received in the Pima County Adult Detention Center Records Section and the prisoner is actually being held in-custody on the felony charges. d. In the event of an escape, billing charges will cease to accrue after 2359 hours of the day of escape, or, in the case of a failure to report from authorized leave, billing charges will cease after 2359 hours of the last day of custody. Billing charges will begin again on the day that the prisoner is recaptured and is actually being held in the Pima County Detention Facility. 6. County will submit a statement of Town of Oro Valley prisoner charges on a monthly basis. This statement shall provide information in alphabetical order as follows: Page 2 of 6 t ' name of prisoner, booking date and hour, release date and hour, indication of booking day billing or subsequent day billing, billing period, daily rates, total billing days, and the total bill. The Town shall be allowed access to necessary computer systems in a timely manner to verify the billing. Any individual prisoner charges contested shall be made known to the County within 30 days after receipt of the monthly billing. If the Town notifies the County of a dispute within 30 days of receipt of the monthly billing, the Town may withhold payment on those specific prisoners for whom billing is disputed until the dispute has been resolved. No dispute will be accepted if not made within 30 days after the receipt on the monthly billing. Disputes about the billing statement shall be jointly reviewed by both parties and satisfactorily resolved within 45 days of the monthly billing. All charges shall be paid within sixty days of receipt of the monthly billing, excluding contested charges. Contested charges shall be paid within 30 days of resolution of the dispute. Charges remaining unresolved after the 60-day period may be arbitrated by a mutually acceptable third party. Town agrees to pay interest on outstanding chargesbeginning on the 10th day after resolution of the billing at a rate of 10% per annum until paid. Town agrees that when a check is sent to County in payment of previously disputed charge, Town will attach an invoice detailing what specific charges are being paid. Town agrees that when funds are withheld due to a p g disputed charge, the specific charge being disputed, and the amount of payment being withheld, will be specified on an invoice attached to the payment check for the period in which the charge disputed was included. Town agrees to attach to each check submitted to County an invoice indicating the dates for which that check is to be applied. 7. Transportation of prisoners to Town of Oro ValleyCourtor other locations, only as p ordered by the Town of Oro Valley Court, shall be the responsibility of the Town of Oro Valley. The County shall be responsible for transportation of prisoners for medical care after the prisoner has been in jail custody for ninety minutes or more. 8. In regard to booking and related services and procedures, upon submission of the completed booking document to the Jail Intake Support Specialist County will immediately accept into jail custody all Town arrestees that present no obvious health issues that make the prisoner medically unacceptable for booking. The Town agrees that such conditional acceptance will shorten the time officers spend in the booking process and benefit the Town. Within the initial ninety minutes, County medical personnel will make a determination as to the prisoner's medical condition. Town agrees that if the prisoner presents a serious, emergent medical problem requiring hospital examination or medical rejection for booking within 90 minutes of the time of booking, Town will send an officer to the jail to transport the prisoner for such medical examination or care as may be medically required as soon as possible. If a prisoner is taken from the jail for medical evaluation and returns to be incarcerated, the Town of Oro Valley will not be charged twice for the first day billing rate of $166.28. By accepting the prisoner for the initial 90 minute evaluation period County does not in anywayaccept responsibility for the cost of medical care to be provided p p Y Page 3 of 6 ; to that prisoner should it be determined by County that the prisoner requires hospitalization or that prisoner is medically unacceptable for booking. County will provide such booking and related services as prescribed by operations plans jointly approved by the Town of Oro Valley Police and the Sheriff of Pima County. 9. This agreement shall cover the time period from July 1, 2006 through and including June 30, 2007. 10. Neither party shall be obliged to the other party for any costs incurred pursuant to this Agreement, except as herein provided. 11. Nothing in this Agreement shall be construed as either limiting or extending the statutory jurisdiction of either of the signing parties hereto. 12. Each party agrees to indemnify, defend and save harmless the other, their appointed boards and commissions, officials, employees and insurance carriers, individually and collectively from all losses, claims, suits, demands, expenses, subrogation, attorney's fees or actions of any kind resulting from all personal injury including bodily injury and death, and property damage occasioned during the term of this Agreement for acts or omissions of such party. Each party represents that it shall maintain for the duration of this Agreement, policies of public liability insurance covering all of their operations undertaken in implementation of this Agreement, providing bodily injury limits of not less than Five Hundred Thousand Dollars ($500,000) for any one person, of not less than One Million Dollars ($1,000,000) for any one occurrence, and property damage liability to a limit of not less than One Hundred Thousand Dollars ($100,000). The parties may fulfill the obligations of this Article by programs of self- insurance equivalent in coverage. 13. The parties agree to be bound by arbitration, as provided in Arizona Revised Statutes, § 12-1501 et. seq., to resolve disputes arising out of this Agreement where the sole relief sought is monetary damage of$20,000 or less, exclusive of interest and costs. 14. Notwithstanding any other provision in this Agreement, this Agreement may be terminated with thirty days notice, if for any reason the Pima County Board of Supervisors does not appropriate sufficient monies for the purpose of maintaining this Agreement. In the event of such cancellation, County shall have no further obligation to the Town other than for services already provided. 15. Either party may, at any time and without cause, cancel this Agreement by providing ninety(90) days written notice of intent to cancel. 16. This Agreement is subject to the provisions of ARS § 38-511. Page 4 of 6 r. % ; , 17. Each party to this Intergovernmental Agreement shall comply with all federal, state, 1410., and local laws, rules, regulations, standards, and Executive Orders, without limitation to those designated within this Agreement. The laws and regulations of the State of Arizona shall govern the rights of the parties, the performance of this Agreement, and any disputes hereunder. Any action relating to this Agreement shall be brought in a court of the State of Arizona in Pima County. Any charges in the governing laws, rules, and regulations during the terms of this Agreement shall apply, but do not require an amendment. 18. TOWN and COUNTY will not discriminate against any TOWN or COUNTY employee, client or any other individual in any way involved with the TOWN or COUNTY, because of race, age, creed, color, religion, sex, disability or national origin in the course of carrying out duties pursuant to this Intergovernmental Agreement. TOWN and COUNTY agree to comply with the provisions of Arizona Executive Order 99-4, which are incorporated into this agreement by reference as if set forth in full. 19. Each party shall comply with all applicable provisions of the Americans with Disabilities Act (Public Law 101-336, 42 U.S.C. 12101-12213) and all applicable federal regulations under the Act, including 28 CFR Parts 35 and 36. 41111w Page 5 of 6 (r, 20. This document constitutes the entire Intergovernmental Agreement between the parties and shall not be modified, amended, altered or changed except through a written amendment signed by the parties. SIGNED AND ATTESTED THIS DAY OF , 2006. ATTEST: TOWN OF ORO VALLEY, a municipal corporation Town of Oro Valley Clerk Mayor ATTEST: PIMA COUNTY, a body politic Clerk, Board of Supervisors Chair, Board of Supervisors Date Date APPROVED AS TO FORM AND APPROVED AS TO FORM AND LEGAL AUTHORITY: LEGAL AUTHORITY: TownAttorney of Oro ValleyDeputy Co rtry Attorney Legal authority: ARS § 11-201, ARS § 11-951 through 954, ARS § 11-251 Page 6 of 6 t " ,1 s REVIEWED AND APPROVED AS TO FORM: The foregoing Agreement between the Town of Oro Valley and Pima County has been reviewed pursuant to A.R.S. § 11-952 by the undersigned, who has determined that it is in proper form and is within the powers and authority granted under the laws of the State of Arizona. Melinda Garrahan, Town Attorney Date: 7 r TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETINGDATE: June 7, 2006 TO: HONORABLE MAYOR &COUNCIL MEMBERS FROM: DAVID W. WELSH ECONOMIC DEVELOPMENT ADMINISTRATOR Resolution No. (R)06-42 SUBJECT: TUCSON REGIONAL ECONOMIC OPPORTUNITIES INC. AGREEMENT 2006 SUMMARY: The Tucson Regional Economic Opportunities, Inc. (TREO) was formed to serve as the• lead economic development agency for the greater Tucson area and its surroundingg Y community partners. TREO will provide effective regional economic development leadershipwith vision and coordination.coordination. TREO offers an integrated approach of programs and services to support the creation of new businesses, the ' expansion of existing businesses within the region, and the attraction of companies that offer high value jobs and share the community's values. The attached agreement outlines the relationship between the Town and TREO for the coming year. ,ACKGROUND: TREO is the regional organization that was formed in the summer of 2005. It took theI pace of the Greater Tucson Economic Council (GTEC). In addition to formal agreements with the Cityof Tucson and ' jurisdictions Pima County, TREO is working with other jurisdictions through agreements similar to this. Mayor Paul Loomis currentlysits Y on the TREO Board of Directors. ATTACHMENTS: Resolution No. ( R) 06-42' Financial Participation Agreement • p g eement with Tucson Regional Economic Opportunities, Inc. FISCAL IMPACT: Funding for the July 1, 2005 through June 30, 2006 FPA with TREO is $25,000.00. Funding for the July 1, 2006 through June 30, 2007 FPA with TREO is $25,000.00. RECOMMENDATION: Staff recommends approval of the Financial Participation Agreement with TREO. TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 2 OF 2 SUGGESTED MOTION I move to approve Resolution No ( R) 06- 42 executing Financial Participation Agreement between the Town of 411 Oro Valley and Tucson Regional Economic Opportunities, Inc. / v ; j ail DAVID W. WELSH ECONOMIC DEVELOPMENT ADM. 0,./A'-td-r,ALVef CHUCK SWEET TOWN MANAGER RESOLUTION NO. (R) 06- 42 A RESOLUTION OF THE TOWN OF ORO VALLEY, ARIZONA, APPROVING FINANCIAL PARTICIPATION AGREEMENT BETWEEN TUCSON REGIONAL ECONOMIC OPPORTUNITIES, INC. AND THE TOWN OF ORO VALLEY WHEREAS, it has been determined that the activities of Tucson Regional Economic Opportunities, Inc. ("TREO") are in the public interest, and are such as to improve and promote the public welfare of the Town; and WHEREAS, the Mayor and Council have determined that to financially participate in the promotion of the activities of TREO is a public purpose in that the activities confer direct benefit of a general character to a significant part of the public; and WHEREAS, the Town desires to promote a business environment in Oro Valley that enhances economic vitality and improves the quality of life for its citizenry; and WHEREAS, it is the intent of the Town, subject to the provisions of state budget law, to provide funding to TREO as set forth herein; and WHEREAS, the Town and TREO desire to establish a general framework for cooperative economic development strategies by which TREO will assist the Town. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, authorizing the approval of the Financial Participation Agreement between TREO and the Town of Oro Valley (attached hereto). BE IT FURTHER RESOLVED that the Mayor and Town administrative officials are hereby authorized to take such steps as necessary to execute and implement the terms of the Agreement. PASSED AND ADOPTED by the Mayor and Town Council of Oro Valley, Arizona this 7th day of June , 2006. Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Melinda Garrahan, Town Attorney Date: Date: TOWN OF ORO VALLEY FINANCIAL PARTICIPATION AGREEMENT TUCSON REGIONAL ECONOMIC OPPORTUNITIES, INC. THIS AGREEMENT, made and entered into this day of 2006, byand between the Town of Oro Valley, a municipal corporation, hereinafter called the "Town" and Tucson Regional Economic Opportunities, Inc., hereinafter called "TREO". WITNESSETH WHEREAS, it has been determined that the activities of TREO are in the public interest, and are such as to improve and promote the public welfare of the Town; and WHEREAS, the Mayor and Council have determined that to financially participate in the promotion of the activities of TREO is a public purpose in that the activities confer direct benefit of a general character to a significant part of the public; NOW THEREFORE, in consideration of the mutual covenants and conditions hereinafter set forth, the parties hereto do mutually agree as follows: Section 1: Statement of Purpose TREO shall oversee the development and implementation of an economic development blueprint for the region to ensure and improve the vitality of the larger community, including the Town of Oro Valley, by complementing the community's economic development resources. Section 2: Services To Be Performed by TREO 1. The Town will be provided a seat on the Council of Trustees. 2. TREO, in cooperation with other groups, organizations, agencies, departments and individuals involved in economic development activities, shall coordinate and facilitate the development of a comprehensive and balanced economic development blueprint for the greater Tucson metropolitan area, including the Town of Oro Valley. The Town will be provided a seat on the Long-Term Strategic Plan Steering Committee. 3. TREO, through the direction of its Board of Directors and staff, shall oversee the implementation of the strategy primarily through its Program of Work. 4. A specific focus of TREO shall be to pursue the creation of quality jobs through the attraction, retention and expansion of businesses within the greater Tucson region, including the town limits of Oro Valley. TREO, in cooperation with the Town's Economic Development Administrator agrees to work with the town in its recruitment efforts for those relevant industries that are identified in the Town's General Plan and Community Economic Development Strategy. TREO will coordinate the regional responses to new 1 business relocation leads and site selector marketing and work with the ED Administrator on prospects demonstrating a specific interest in an Oro Valley site(s) or prospect visits to such site(s) for appropriate Town involvement. 5. TREO agrees to work with the Town in maintaining links between TREO and the Town for their respective Internet Web Pages. 6. TREO shall support Town business retention efforts within Oro Valley. 7. TREO shall provide quarterly reports to the Town ED Administrator on the progress with the recruitment, retention and expansion of job opportunities within the region. 8. The Town ED Administrator will be invited to participate on the Economic Development Professionals Council, which represents all regional economic development partners. TREO hosts meetings to discuss professional issues and exchange information. 9. The Town will be allowed to send two attendees to the Leadership Exchange Trip. 10. TREO shall develop the Town's economic profile which will be posted/linked to the TREO web site. TREO shall also provide a 100-word listing on TREO's web site with hot link and recognition as a member of the Council of Trustees on an ongoing basis. 11. TREO's President, Senior Staff, and Board of Directors will conduct an annual visit to the Town to discuss specific business issues, challenges and opportunities, both for the Town and area companies. 12. TREO shall make available air time for four 30-second ads on KOVA's Inside Arizona Business television program. 13. The Town will receive interface/web presence and related municipality databases linked to Tucson Regional Prospector and BusinessLlNC. 14. The Town will receive individual consulting and advice on development issues. 15. TREO shall provide recognition and participation at a private dinner with site selectors at its annual Site Selector Conference. 16. TREO shall provide economic briefings for the Town's key staff as needed. 17. TREO shall provide management services for promotion of the Arizona Job Training Grant program for eligible Town businesses. 18. TREO shall provide a full-page color ad and the Town's municipal profile within the regional Economic Profile; up to 200 investor copies will be made available to the Town. 19. TREO shall provide eight tickets to welcome receptions for relocated businesses, the site selector conference, and investor breakfasts. 20. TREO shall provide the Town with recognition and a table at the Annual Dinner/Economic Summit. 21. TREO shall provide a subscription to its e-newsletter and investor-only alerts, including distribution of regional news and updates. 22. The Town shall be recognized as a TREO Founder and will be listed as a member of the Council of Trustees on a sign in the TREO lobby. 2 Section 3: Services To Be Provided By The Town of fiftythousand dollars ($50,000) in TREO for the year beginning June Invest the sum 1, 2006 and ending May 31, 2007. Section 4: Evaluation Criteria And Reporting A. TREO agrees to submit to the Town through its ED Administrator, reports addressing the progress of TREO in achieving its Program of Work. Reports shall be submitted within fifteen (15) working days of the end of each calendar quarter. B. TREO agrees to review and present such reports to the Town Council in open meetings on an as requested basis. Section 5: Method of Payment The amount allocated hereunder (Section 3) shall be paid to TREO for services rendered in two installments: $25,000 to be paid on or before June 30, 2006, and the balance to beaid on or before November 15, 2006 upon receipt of written request p signed byan authorized representative of TREO. The Town may withhold a scheduled payment in whole or in part as may be necessary because: 1. Services were not rendered. 2. TREO failed to supply information or reports as required. 3. TREO is not in compliance with agreed upon disbursement documentation and/or other project performance. When the reasons for withholding payments have been corrected to the satisfaction of the Town, any amounts due shall be processed. Section 6: Accountability TREO shall maintain a true and accurate accounting system which meets generally accepted accounting principles, and which is capable of properly accounting for all p expenditures and receipts of TREO on a timely basis. TREO shallprovide the Finance Department of the Town, within four months after the • close of TREO's fiscal year, a copy of the financial audit of TREO's operations by an independent certified public accountant, along with any management letter, and, if p applicable, TREO's plan for corrective action. If TREO does not have an audit, it may submit within three months after the close of its fiscal , a ear, complete accounting of Town funds received. This accounting must be Y approved bythe Finance Department of the Town as sufficiently descriptive and pp complete. 3 If for good reason TREO cannot meet the times established for submission of financial reporting, TREO shall notify the Finance Department in writing of the reason for the delay, provide an expected completion date, and request a waiver of the due date. At any time during or after the period of this contract, the Finance Department of the Town or a Town agent may audit TREO's overall financial operation for the contract period. TREO shall provide any financial reports or documentation necessary to accomplish such an audit. Section 7: Americans With Disabilities Act TREO shall comply with all applicable provisions of the Americans with Disabilities Act (Public Law 101-336, 42 U.S.C. 12101-12213) and applicable federal regulations under the Act (28 CFT Parts 35 and 36). Section 8: Terms of Agreement This Agreement between parties as described above shall be effective from June 1, 2006 through May 31, 2007 and may be extended by approval of the Mayor and Council of the Town. Section 9: Termination This Agreement may be terminated at any time by mutual written consent, or by either party giving thirty (30) days written notice to the other party, or at such time, as in the opinion of the Town, TREO's performance hereunder is deemed unsatisfactory. Section 10: Indemnification To the extent not prohibited by ARS Section 35-154 and permitted by ARS Section 41- 621, TREO agrees to indemnify, defend and save harmless the Town, its Mayor and Council, appointed boards, committees, and commissions, officers, employees, and insurance carriers, individually and collectively, from all losses, claims, suits, demands, expenses, subrogations, attorney's fees, or actions of any kind and nature resulting from personal injury to any person, including employees of TREO or of any subcontractor employed by TREO (including bodily injury and death) or damages to any property, arising or alleged to have arisen out of the work to be performed hereunder, except any such injury or damages arising out of the sole negligence of the Town, its officers, agents or employees. Workers Compensation insurance and/or self-insurance carried by the Town does not apply to employees or volunteers acting in any capacity for TREO. 4 Section 11: Independent Contractor agree that TREO is not an employee The parties stipulate and of the Town, and is performingits duties hereunder as an Independent Contractor, supplying its own employees, and maintaining its own insurance, workman's compensation insurance, and handling all of its own internal accounting. The Town in no way controls, directs, or has any responsibility for the actions of TREO. Section 12: Non-Discrimination TREOp romises to abide by Federal statutes relating to non-discrimination. Section 13: Insurance TREO agrees to: A. Obtain insurance coverage of the types and amounts required in this section and keep such insurance coverage in force throughout the life of this Agreement. All policies will contain an endorsement providing that written notice be given to the Town at least ten (10) calendar days prior to termination, cancellation, or reduction in coverage in any policy. B. The Comprehensive General Liability insurance policy will include the Town as an additional insured with respect to liability arising out of the performance of this Agreement. C. TREO willP rovide and maintain minimum insurance limits as follows: COVERAGE AFFORDED LIMITS OF LIABILITY Workers' Compensation Statute Comprehensive General $1,000,000-Bodily Injury and Liability Insurance, including Property Damage Combined Personal injury coverage Single Limit Comprehensive Automobile $1,000,000-Bodily Injury and p . LiabilityInsurance Including: Property Damage Combined Hired and non-owned vehicles Single Limit D. TREO shall adequately insure itself against claims based upon lawful discrimination and violation of civil rights. The Town shall be an additional insured on the policy providing such coverage. The cost of this insurance shall be borne by the Agency. 5 IN WITNESS WHEREOF; the parties hereto have executed this Agreement as of the date first above written. ATTEST: TOWN OF ORO VALLEY, a municipal corporation By: Kathryn E. Cuvelier, As Town Clerk Paul Loomis, As Mayor and not personally and not personally Date: APPROVED AS TO FORM: Melinda Garrahan, As Town Attorney and not personally Date: TUCSON REGIONAL ECONOMIC OPPPORTU N ITI ES, INC. By: By: Witness to the Agency signature Agency representative and not and not personally personally Date: 6 TREO -' Tucson Regional For Immediate Release Economic Opportunities,Inc. June 7, 2006 11:30 a,m. Contact TREO: Laura Shaw, Vice President, Marketing (520)243-1940 office, (520) 609-5972 or laura.shaw@treoaz.orq Contact Arizona Canning Company LLC: Santiago Castro, Director General (520) 663-4725 Arizona Canning Company LLC Announces New Industrial Facility In Tucson Tucson, AZ (June 7, 2006)—Arizona Canning Company LLC, a manufacturer of canned and preserved foods, announces today that it will open a new manufacturing facility in the former SlimFast building at 8755 S. Rita Road (440,000 square feet; 85 acres). Operations are scheduled to begin in June 2007. Russ Hall of PICOR Commercial Real Estate (Tucson) and Eric Dienstbach of Binswanger (Denver) are the brokers. Arizona Canning Company LLC, has purchased the building and estimates hiring up to 175 employees within 3 years. Available positions will include operation/maintenance technicians, building utilities, logistics, and management positions with the majority of the employees recruited from the Tucson region. The products to be processed and manufactured at the facility (for U.S. markets) include canned, refried and whole black, charro&pinto beans, under licensed brands such as La Costena. Arizona Canning Company LLC plans to buy raw material from U.S.-based suppliers, receive it in Tucson, process, and sell the plant's output to U.S. markets across the country. Arizona Canning Company's CEO, Santiago Castro, said, "The decision to locate in the greater Tucson region allows us to greatly improve our production and distribution efficiencies in order to serve the U.S. market and future customers. This facility not only serves our current needs but allows us room to grow; its proximity to rail, highway and air transportation is an attractive feature." 'This will be the U.S. headquarters and is a huge win for Tucson," said Joe Snell, TREO President&CEO. "Headquartered companies prove to be big contributors to a region, in terms of job stability, lower costs on raw materials, capital investment and community support all around." "Tucson has deep roots with Mexico, both from a tourism and manufacturing standpoint. What's special is that we now have a major food industry leader who will set roots here and expand business across the U.S. This reverses the trend from outsourcing to Mexico to operating right here--proving that Tucson and Pima County can compete and win in an international market," said Mayor Bob Walkup and Pima County Supervisor Sharon Bronson, Co-chairs of TREO. About La Costena With over 80 years of experience, 2,000+employees, 3 manufacturing plants and over 130 products, La Costena's mission is to be a market leader giving families high-quality canned foods that preserve the flavor of Mexican cuisine and make preparation easier-at a low price that all consumers can afford. For more information, visit www.lacostena.com.mx. About TREO(Tucson Regional Economic Opportunities, Inc.) Tucson's newest regional economic development entity was created to provide insight, infrastructure, resources and development efforts that will accelerate economic prosperity throughout the Southern Arizona region. TREO's programs support a regional economic development environment that allows all businesses (micro, small and large) to grow and thrive. For more information, call 243-1900 or visit www.treoaz.org. 120 North Stone Ave.,Suite 200 Tucson,AZ 85701 Office:520-243-1900 Fax:520-243-1910 www.treoaz.org 1GTOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: June 7, 2006 TO: HONORABLE MAYOR AND COUNCIL FROM: David Ronquillo, Senior Planner SUBJECT: OV5-06-04, Kendle Design Collaborative, representing Tucson Mather Plaza LLC., requests review of a public art application related to development of Splendido Retirement Community, located on the east side of Rancho Vistoso Boulevard just south of Vistoso Highlands Drive, Parcel #219-21-627B BACKGROUND: The Splendido Retirement Community was approved as a Development Plan by Town Council on November 5, 2003. This site consists of 35.81 acres and the zoning is Rancho Vistoso Planned Area Development. The OVZCR provides that "all new commercial employment related properties, as well as all existing development that proposes 25% or more expansion and/or change in use shall contribute 1% of the building construction cost towards public arts projects." In this particular project, there are various commercial and residential uses proposed on the site. Per the OVZCR, the public art requirement only applies to the commercial components. ,he artwork includes various pieces by individual artists and will consist of the following; a fountain sculpture, three poly chrome steel pieces and a life buoy sculpture. The pieces will be placed in three locations. In total, the artwork will cost approximately$121,605. The proposed artwork will satisfy the requirements for the entire site. STAFF REVIEW: The proposed art meets the 1% of construction cost requirement for the site. As required by code, the work will be available for public viewing more than 40 hours a week. PUBLIC ART REVIEW COMMITTEE ACTION: The Public Art Review Committee (PARC) reviewed the proposal on May 1, 2006. The Committee voted unanimously to recommend conditional approval of the public art. SUMMARY OF FACTORS: Factors For: 1. The proposal meets the requirements of the OVZCR. 2. The Public Art Review Committee recommended approval with the condition listed in Exhibit A. ' actors Against: [ , 1. There are no factors against. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 SUGGESTED MOTION: — I move to [approve, approve with conditions, OR deny] OV5-06-04, public art proposal for the Spendido Retirement Community. Staff recommends that any motion to approve be subject to the conditions specified in Exhibit A. Attachments: 1. Exhibit A 2. Public Art Proposal cc: Brent Kendle, Fax: 480-951-8559 I I ( k 6-0, do 9,„41 A P . ing and Z ni�: �� inistrator C u ity Dev epmen irector ,,,,, ,,, T ng,, g� r A-______. _ d avitue,1 a : i ant Town anager own Manager EXHIBIT A OV5-06-04 SPLENDIDO RETIREMENT COMMUNITY weeksprior to establishingthe public art on site, the applicant must notify the Public Art Review 1. Two Committee of the date, time, and location of placement. placement of the public art, the Public Art Review Committee shall verify the following: 2. Prior to final • The artphY sically matches the concept presented within the application. • The art isp laced in a manner to maximize the exposure and aesthetic. "fountain sculpture" must be visuallyintegrated into the fountain, subject to approval 3. The birds on the p by the Public Art Review Committee. TOWN OF ORO VALLEY Page 1 of 2 COUNCIL COMMUNICATION MEETING DATE: 06/07/06 TO: HONORABLE MAYOR AND COUNCIL jilti _� 6 9 r,=r„� psi=: TOV FROM: MELINDA GA AN, TOWN ATTORNEY SUBJECT: CLASS ACTION LAWSUIT BROUGHT BY THE ARIZONA STATE TREASURER TO RECOVER LOSSES SUFFERED BECAUSE OF THE BANKRUPTCY FILED BY NATIONAL CENTURY FINANCIAL ENTERPRISES ("NCFE"). SUMMARY: Many Arizona municipalities and other public entities, including the Town of Oro Valley, and the State of Arizona, suffered investment losses precipitated by the bankruptcy filing of NCFE in the Ohio Federal Court. The amount of the Town's claim was $919,865.71. On March 20, 2003, the Town opted to let the Arizona Attorney General's Office ("AG") represent the Town in the NCFE bankruptcy proceeding, and to join an investors group to pursue its claims. By entering the Class, the Town relinquished any individual control over the case to the State Treasurer as represented by the Arizona Attorney General's Office. Part of the class action suit filed by class legal counsel Gibbs & Bruns, LLP, was against former NCFE trustees and their affiliates. In the fall of 2005, PricewaterhouseCoopers ("PWC"), an affiliate, requested a dialogue about settlement f the case against it. Gibbs & Bruns participated in a formal mediation process with PWC and a tentative ettlement was reached whereby PWC will pay the investor claimants approximately $4.4 million. Net of Gibbs & Bruns' fee (15%) and expenses, the recovery to Arizona claimants will be approximately $3.9 million, of which the Town will receive approximately $27,350.00 if approved by Council. Gibbs & Bruns recommends that the settlement offer be approved. Previously, the Loss Recovery Coalition and Gibbs & Bruns negotiated a partial settlement of the class action lawsuit against Delloit & Touche, LLP and JP Morgan. Delloit & Touche LLP settled the claims of the LGIP for $4,200,000 after attorney's fees. The Town's portion of this settlement was approximately $30,000.00. JP Morgan settled the claims of the LGIP for $25,450,000 after attorney's fees. The Town's portion of this settlement was approximately$179,000.00. If the Mayor and Council approve this settlement with PricewaterhouseCoopers, the Town will have recovered a total amount of approximately$236,000.00 to help offset the losses incurred in its investment in the LGIP. The Town then will have received approximately twenty six (26%) percent of its investment through this class action suit. For most class actions suits, the average recovery is three (3%) percent. PWC has asked to finalize this settlement by June 29, 2006. In order to finalize settlement by that time, the Loss Recovery Coalition and Gibbs & Bruns need our decision by June 21, 2006. This deadline imposed by PWC is why this matter is before the Council tonight. ATTACHMENTS: None TOWN OF ORO VALLEY Page 2 of 2 COUNCIL COMMUNICATION MEETING DATE: 06/07/0( RECOMMENDATION: For both legal and practical reasons, and because this proposed settlement is limited to settlingclaims against PricewaterhouseCoopers, the Legal Department recommends that the Mayor and Town Council approve this settlement and authorize the Town Attorney to advise the litigation attorneys of that decision. PROPOSED MOTION: I move that class action legal counsel Gibbs & Bruns be authorized to settle LGIP claims against PricewaterhouseCoopers as proposed in its June 5, 2006 Memorandum, and direct the Town Attorney to inform counsel of this authorization. AlrAi hat Asol'i0'/for Me inda G. aha , Town Attorney Chuck Sweet, Town Manager itiOZ 8 1 AVhi splend • ido .. unity Retirement Comm :, • �rn ,4.." i f �;', nay/* "� .. i .i. .,, , , ., , f „ , , ,,,,,,;(4,,,i, ,, --, , i ,,,,,, „ , , '4 a „,,,,,,,4-7„ w , ,,,,.7 7„,;,,,,,,,,,,,„4, „7,,,, ,„ , . ,,,,,,,,,,.„,,,' i. it vie r ,1eMoa R � ; µY � rfro”' { ''',/,4,,,,.,,1 n�i"N4M r � <yn - � `1sw �y a .r, y , , ;,, , t , a,,,, � f 4i, ., r ,„, ',, .. ., .., 1 , .-... , .. fil 00, 7 ii' k -ipies$I "� 3. * ' .., v i • rt �6 wan �w[- '#.+;'. � � � ,1.�� r '�w MAY 1 8 2006 Landscape and Development Plans '40ms, Splendido Retirement Community Rossi Sculpture Public Art Application April 2006 Castano Sculpture Passay Sculpture low ``1 i - _, ... •��"::Aa„n,a..x.@`raa.>.vi. ..._¢^s ,o„, -aY''ene^.'+"� a A. 111k ;/;t w Lr , . ,il *1-;1*F.... 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O HANDCARVED ADOQUIN STONE BOWL,ROUGH PLAN VIEW CHISEL FINISH,COLOR:CAFE IVA.SOURCE:DE SANTANA(602)231-097. MECHANICALLY ANCHOR -------- _. --------- TO STONE PEDESTAL 02 HANDCARVED ADOQUIN STONE BASE,ROUGH CHISEL FINISH,COLOR:CAFE IVA.SOURCE:DE O SANTANA(602)231-0971.THICKSET TO 0 4 0 CONCRETE FOOTING. �-� ® HANDCARVED ADOQUIN STONE PEDESTAL, [1 ) ROUGH CHISEL FINISH,COLOR:CAFE IVA. �/ 1'-6" SOURCE:DE SANTANA(602)231-0971.THICKSET f11b.. " 4 TO CONCRETE FOOTING. OO HANDCARVED ADOQUIN STONE SPHERE ORNAMENT,ROUGH CHISEL FINISH,COLOR: CAFE II/A.SOURCE:DE SANTANA(602)231-0971. O 3'-6" MECHANICALLY ANCHOR TO STONE BOWL. O HANDCARVED ADOQUIN STONE CAP. 2" sO 4"X4"TUMBLED MARBLE TILE. 6 rl!il 1i. L3 IMP4" O FINISHED GRADE OF LANDSCAPED AREA. O 75° ..( 0 JET NOZZLE AS REQUIRED FOR 18"-24"WATER JET. ELEVATION gO WATER SUPPLY NOZZLE(4 TOTAL) C W/ADJUSTABLE CONTROL TO MAINTAIN CONSISTENT WATER FLOW OVER BOWL 10 ��8'DIA ,- 10 TUMBLED MABLE TILE. 8 -,� /1'-10" 11 4"MIN.DIA BRONZE DRAIN 12 PVC PIPE FROM PUMP 1'-6" I R_2„ 13 PVC RETURN PIPE FROM PUMP © 4" 11tai1'-5" , 0 WATERPROOF MEMBRANE 2"� - '' '1 � 14 15 #5 REBAR @ 12"O.C. 0 1• O 16 #5 CONT.@ 120.C. O 1'-3" m R=1" 17 C.I.P.CONCRETE FOOTING. ,2" I 1 11 —2-10' __.-1.11 • 2'-4"DIA. 2" N 18 REFER TO SOILS REPORT FOR FOOTING BEARING CO REQUIREMENTS. • 0 _. 1%4- 1 3.DIA 1' / T 0STONE JOINT(TYP).CONTRACTOR TO _ I12" COORDINATE NUMBER OF STONE PIECES WI `` 111 1 111 • _. LAND ICA ON RCHITECT BEFORE FINAL -3"MIN.CLR NOTE:MIN.1/100 SLOPE TO DRAIN ON STONE FINISH ON BED NOTE:DETAIL FOR DESIGN INTENT ONLY. 0FOUNTAIN CONTRACTOR TO PROVIDE COMPLETE SHOP DRAWINGS FOR APPROVAL BY LANDSCAPE ® ARCHITECT 0 ENTRY COURT WATER FEATURE 18 15 0 0 SCALE: 1/2'=1'-0' ENT WF SPLENDID° AT RANCHO VISTOSOus 1.1111FNEIGHBORHOOD 5,PARCEL A,RANCHO VISTOSO ORO VALLEY,AZ ''''''''''' ,0.12,:.?:_:: ago ENTRY COURT WATER FEATURE .-,... t Y, vs (ha" '1111111Pr' 4:1*'' IP* 0 A .10.„. ' -,;„ , ,,, Ait .4:, - k :4'4; *7 A :. '.:- '- ' milifis- „- . _, s et VP* .4 I im. ' ,..--., ''-„ :i- -- liito, '-'' Allif''' ' ''''a '` -,,, ., ,..„,, , 110A, ii,„ r- :., „ 4 -,, , :-. ‘, 4tif' ''4111 1_.' „: ,.....,,,' ,:„..ii,J, .•,,, ' A .A '7" '--' ; ' *,- ' --.- t � SP's+ `�` `".` .• � rt ;:::-., ,- , Li„„.., Lnlo r ' :,, , Willgr2WW11 Sag fittieSi5. y, tµ ar ,. , aware _, , :' ' 'Fr '1 . ,., .,, 3 Zt . t ..„„( ` , :�� t II tritigairlitir4 -,,,, ,, ,,, strs,„ sotto ' lit.: '' '-'" ' A ,, , fil...4.4* 'SlltrAflg ii; ', : hht Al ,,,,.., ,,, . ,,, ....,, - ',,,,,,A.• , :- :, ilisaariaar .. f: , .„ . : ,,. 0 . , . ,.. -., , tit* :` `'�y-,-4- t`,� r''''',4,''' Vitf, ..4,1 t yi i,4$:,,,lifv-- ' , / 44,,,,,,c '--, .,,, , ',44/4 ". • 4,Z,-, . ,-,,,,„, ., ,.!„,;.,, :,!1 ,- ,, J- ja,, .''',4,,F., ,!toilb1 *r '4e +xrf is ,,,,, h, 4 f- ,/ „,..;;„,„:,.. ,,,,,,...„. . , -/--..4.r.,,,,,-- .4.7:74-'-'-k., 1,,.::,,,,..fraiiii.... -, # . .t ` #.f� amn' PIM ' cFi@l L< '..,„....,4 ,..:. ..,,„,,, ,„„,•-•::, , ,, AI,- .„ -T.- , , _, ' ., • fi. lil, '''' ..... , - , . ,. .., 1 igws may. 1 144# ig vor.4,,,,,,,,.. • ., ,. ,. vr ., ,, „„, 4. •,., or tn 1 iMbr ro ,s.,/ . 4 Cr SPLENDIDO PROPOSAL, pam castano ALLEGRETTA $ -poly chrome steel main element n'H x 5W x 15"D plant form 6Hx3'Wxz'D frog 3o"H Music floating in the air an organic plant form a frog toting a flower a burst of vibrant vitality fresh like dew it3. , on the desert 1 Vadds lyricism cism .„... a bit of classic elegance and a dash of humor i..., to the lush and luxurious landscape at Splendido viewed from the street a grand welcome from the spa a more intimate view draws you in with the play of forms and fancy , t F r;< , A:,- '' 04 4 "''''' ' -" t er IP ,..., .... 44 0 -, 0...t r a , . k.. __ .... -, e , .• ..,,. .. .,‘,o,... it ,.. , _ .„.., ,..., ,, Alk.-4411, i s 0r 5' 6" pam castan°0:40*.2-21-2006 A -480-393-351/41' NOT TO SCALE a. steel tubing ..„. 1 @ 2" Dia. x / L *low 1 @ 2" Dia. x 51 12"L (dim. does not include extra to roll) b. steel tubing . x 5'3"L 1@ 11/4" 91a. Allill* -IP " " x 4'4"L ,,,,,,,!-..../* b „ „ " x „ ,, 1 @ " x 2'4"L „.„-. 1 @ , , 4, „ , 11, 6” .4, . All -'• c. slt@eells"oplidiar.oxu_ndo,L : ,.., -....; (dim. does not include extra to roll) d. steel pipe _ _, L 1 @ 3" Dia. x 11 b (approx. ; A, ,,, ,,,v portionerodutnod....will need ' ',„ -: ---t ' „,, ,-„ - - .7 11 to have a3s'ttaobbileizeurnwdeerldg which goes underground) b '' 11111 - I willsupply ,,leaves - leaf size114 x 9"W x24"L . . B. Now d a,:-- - b.._ ,...._ , . 114444.4(00.0., plate for presentation only B element d-3"dia. pipe to extend a. solid fiat 6 tsa xtockv:L to be determined into ground....hole size, stabilizers i1 @3/8"@ 3/8" x 5 "' 4' 9"3" welds to be ground smooth transort to painter • e rou b. solid round a - to e e * 1 - und transport and delivere to Oro Valley (n. of tucson) 1 @ 1" Dia. x -.5 L C iv - 40" Frog IN/flower__ _,,," A .... .), . approx. 40" tall, 3/b1 plate steel 0 A., 36" 4111111111111: f P F �a 3 i y ;"'.:,".„;2.4: , ,�w .d ,:s,'w�t&> ,fi.{:2,,,,,,-- -- ti,a �"' 's` a� #.:;w ',I `s. ':' ' '''a,t,i jell:.,'r ,...1,,, , i,..,4,41;,.. , .,,,,,t,i 4,„,„.„,„. ), ,,,,,,,:..",„,,,,,,,1,,,, ,ortt,,,,,. ,. ,„,,,,,.:: ,:,,,,,f,„,,,,,,,„t.,T„1,,,,..,-.4„,: - , ,,,,,,, :. T'..::„--t''' ,, ' . .14$44','`ii,.,,,,„, ,. ,:!ii„, ,,,,i,t,101,' ,2 t),,,,,,,.>„:, ''-.410;40.‘ 4:.''''''*c. , ,,, :*' , ., a e: . , . y , _ . _,. . . a t .44:14 .. . ,. , . , , , .. . n „., s,'*1..i.,*:* **...40t'*'''' ' . T 0. a • .,, �r x ? �,sp.mss .'F' �� ' � 1. F t. ... ,„„ , LIL x r• ;"r'" .' z}r�..... .1',,,,'w'1,, y z e r to4,,,,,,i1.--,::4).-, „pa,^`. 3> y . � ' �, �"� ��.zY p};x� o-..,,,,,,t,.:*,,,,..,-,, � � x. Pit C�J y�,. wt''t!e fi ✓ ,�D 4t' .. a i L *eF Y q' ';';'''':....'1'.. t 1 111160, {5 �. .,!e tikS : • n,.i �M►r0;' =r i w-• i.a` W fi�'i''''' F. i ... ` aaFea',T.a «l,r'a�# "Life Buoy” 10'—8" high (figure approx.32" and stone component 9�"� Sculpture wilt be mountedon a 3 ft high base. Landscaping will surround the piece at a radius of 13 ft. Larry Passat' 2 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: JUNE 7, 2006 TO: HONORABLE MAYOR & COUNCIL FROM: Roxana Garrity, Deputy Town Clerk SUBJECT: PUBLIC HEARING— APPROVAL OF AN APPLICATION FOR A SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR CHILI'S GRILL & BAR #1212 TO BE LOCATED AT 11065 N.ORACLE ROAD AT STEAM PUMP VILLAGE SUMMARY: An application by Ms. Clare Abel and principals has been submitted for a Series 12 (Restaurant) Liquor License for Chili's Grill &Bar#1212 to be located at 11065 N. Oracle Road at Steam Pump Village. In accordance with Section 4-201 of the Arizona Revised Statutes, the application was posted for 20 days commencing April 20, 2006 on the premises of the applicants' property. No protests were received during that time period. Chief of Police Daniel Sharp has conducted a background investigation on the applicants and has no objections to the issuance of the Series 12 Liquor License. emeries 12 Liquor License Description: Allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food.) ATTACHMENTS: 1. Memorandum from Police Department 2. Liquor License Application 3. Arizona Department of Liquor Licenses and Control Description SUGGESTED MOTION: I move to recommend approval of the issuance of the Series 12 Liquor License to the Arizona State Liquor Board for Ms. Clare Abel and principals at Chili's Grill & Bar #1212 to be located at 11065 N. Oracle Road in Steam Pump Village Shopping Plaza.. I. 6tet_cle D- :•ment He. 1 Town Manager :4.11 Ark XYY 410 . . O 11000 N. La Canada Dr. "I 7 Oro Valley, Arizona 85737 Phone (520) 229-4900 FAX (520) 797-2616 DANIEL G. SHARP, Chief of Police i, www.ovpd.org 4111 IV DE Cs ORO VALLEY POLICE DEPARTMENT "INTEGRITY, PRIDE, EXCELLENCE" TO: Kathryn Cuvelier FROM: Daniel G. Sharp RE: Background Investigation, Application for Liquor License Chili's Grill and Bar#1212 located at 11065 N. Oracle Rd. Agent Clare H. Abel and Principals Laura Richard, Bryan McCrory, Roger Thomson and Jeffrey Hoban. On May 5, 2006, the Oro Valley police Department completed the standard background investigation on Chili's Grill and Bar #1212 and Agent Clare H. Abel along with Prinipals Laura Richard, Bryan McCrory, Roger Thomson and Jeffrey Hoban. - The Oro Valley Police Department has no objections forthe issuance of a liquor license to Chili's Grill and Bar #1212 located at 11065 N. Oracle Rd. t. ' fi';r.~ 4. isrCt • __ .Ls r t t y + I- • ARIZONA DEPARTMENT OF LIQUOR LICENSES & CONTROL 800 W Washington 5th Floor 400 W Congress #521Tucson AZ 85701-1352 Phoenix AZ 85007-2934 (520) 628-6595 (602) 542-5141 APPLICATION FOR LIQUOR LICENSE 6 TYPE OR PRINT WITH BLACK INK 73 Notice: Effective Nov.1,1997,All Owners,Agents,Partners,Stockholders,Officers,or Managers actively involved in the day to day operations of '"-'` r the business must attend a Department approved liquor law training course or provide proof of attendance within the last five years. See page 5 of . the Liquor Licensing requirements. - application is for a: SECTION 2 Type of ownership: n SECTION 1 This • El INTERIM PERMIT Complete Section 5 0 J.T.W.R.O.S. Complete Section 6 El NEW LICENSE Complete Sections 2, 3,4, 13, 14, 15, 16, 17 0 INDIVIDUAL Complete Section 6 ,-;, E p O PERSON TRANSFERBars& Liquor Stores ONLY) 0 PARTNERSHIP Complete Section 6o ( © CORPORATION Complete Section 7 Complete Sections 2, 3,4, 11, 13, 15, 16, 17 p O L OCATION TRANSFER (Bars and Liquor Stores ONLY) 0 LIMITED LIABILITY CO. Complete Section 7 Complete Sections 2, 3,4, 12, 13, 15, 16, 17 0 CLUB Complete Section 8 O PROBATE/WILL ASSIGNMENT/DIVORCE DECREE 0 GOVERNMENT Complete Section 10 Complete Sections 2, 3,4, 9, 13, 15, 17(fee not required) 0 TRUST Complete Section 6 GOVERNMENT Complete Sections 2, 3,4, 10, 13, 15, 16, El OTHER Explain O 17 p _ . SECTION 3 Type of license and fees: LICENSE#: )&210 /(1 epa eJnly 1. Type of License: Series 12, Restaurant 2.Total fees attached: $ "----J APPLICATION FEE AND INTERIM PERMIT FEES (IF APPLICABLE) ARE NOT REFUNDABLE. A service fee of$25.00 will be charged for all dishonored checks (A.R.S. 44.6852) SECTION 4 Applicant: (All applicants must complete this section) Mr. Abel Clare Rollie 1. Applicant/Agent's Name: Ms. (Insert one name ONLY to appear on license) Last First Middle 2. Cor ./Partnershi /L.L.C.: Brinker Restaurant Corporation P P (Exactly as it appears on Articles of Inc.or Articles of Org.) 3. Business Name: Chili's Grill & Bar#1212 (Exactly as it appears on the exterior of premises) 4. Business Address. . 11065 North Oracle Road Oro Valley Pima 85737 (Do not use PO Box Number) City COUNTY Zip 5. Business Phone: ( ) Pending Residence Phone: (602) 277-5575 6. Is the business located within the incorporated limits of the above city or town? ©YES DNO 7. Mailing Address. c/o Brinker Restaurant Corp., Legal Dept. 6820 LBJ Freeway, Dallas, TX 75240 City State Zip 8. Enter the amount paid for a 06, 07, or 09 license: $ (Price of License ONLY) DEPARTMENT USE ONLY Accepted by: a-C Date: 4//I/t7 Llc.#. ,_ $ / 00 I ., -)0 I'e/c - Fees/--0-0---- Application Interim Permit Agent Change Club F. Prints TOTAL PROCESSING APPLICATIONS TAKES APPROXIMATELY 90 DAYS,AND CIRCUMSTANCES OFTEN RESULT IN A LONGER WAITING PERIOD. You ARE CAUTIONED REGARDING PLANS FOR A GRAND OPENING,ETC.,BEFORE FINAL APPROVAL AND ISSUANCE OF THE LICENSE. LIC 0100 05/2004 *Disabled individuals requiring special accommodation, please call (602) 542-9027. 1 SECTION 5 Interim Permit: 1. If you intend to operate business while your application is pending you will need an Interim Permit pursuant to A.R.S. 4-203.01. 2. There MUST be a valid license of the same type you are applying for currently issued to the location. number currentlyat the location. ' 3. Enter the))cense 4. Is the license currentlyin use? 0 YES 0 NO If no, how long has it been out of use? r ATTACH THE LICENSE CURRENTLY ISSUED AT THE LOCATION TO THIS APPLICATION. r— , , declare that I am the CURRENT OWNER,AGENT,CLUB (Print full name) MEMBER, PARTNER,STOCKHOLDER OR LICENSEE of the stated license and location. rta State of County of X The foregoing instrument was acknowledged before me this (Signature) day of Day Month Year My commission expires on: (Signature of NOTARY PUBLIC) SECTION 6 Individual or Partnership Owners: EACH PERSON LISTED MUST SUBMIT A COMPLETED FORM"LIC0101",AN"APPLICANT'TYPE FINGERPRINT CARD,AND$29 FEE FOR EACH CARD. 1. Individual: Last First Middle %Owned Residence Address City State Zip Partnership Name: (Only the first partner listed will appear on license) r CDCD B al a Last First Middle %OwnedResidence Address City State Zip D o ❑ ® D D ❑ El (ATTACH ADDITIONAL SHEET IF NECESSARY) n person, other than the above, goingto share in the profits/losses of the business? 0 YES 0 NO 2. Isa any If Yes, give name, current address and telephone number of the person(s). Use additional sheets if necessary. Last First Middle Residence Address City,State,Zip Telephone# 2 ADLLC: Arizona Department of Liquor Licenses & Control • . Page 1 of c yK1, ,f8::es.. n f. sir.. Arizona , ' :V . Arizona l 44:....-- - , ...... rinient of Liquor Licenses nd Gontro . --v,- ,.,_ - ,,,.- s:,:,:-A,,,,' ---i,.:-' NEWS FLASH! NEW RULES RENEWALS ONLINE FORMS 800 W.Washington,5th Floor 400 W. Congress,#521 Phoenix,AZ 85007 Tucson,AZ 85701 Phone:(602)542-5141 Phone:(520)628-6595 Fax(602)542-5707 Fax:(520)628-6620 E-mail:ligr©azil.com Hours: Monday through Friday 8:00 a.m.to 5:00 p.m.except holidays. License Types: Series 12 Restaurant 1 . DLLC { License Non-transferable _4414r,10_..,......At : Home On-sale retail privileges 44. WIL ..._______.,...... Note: Terms in BOLD CAPITALS are defined in the glossary. • Renewals -ip'.. 1`id�r'')• :. flt* ...,�.Nv...__ ..�,�..�.�... 2 ; Licensing PURPOSE• � ! Allows the holder of a restaurant license to sell and serve spirituous $' .i7 • Training liquor solely for consumption on the premises of an establishment which q derives at least forty percent (40%) of its gross revenue from the sale of Leesa Berens Morrison • • � { food. ol< Information t ADDITION• AL RIGHTS AND RESPONSIBILITIES: • ;top.Under e • Laws _ .. �g:a i • • • • < An applicant for a restaurant license must file a copy of its restaurant A tr•rlY/01-1,1 / - 14• menu and Restaurant Operation Plan with the application. The Plan ' 14.Aef 44. s About DLLC must include listings of all restaurant equipment and service items, the • restaurant seating capacity, and other information requested by the restaurant JACOB'S STORY �� department to substantiate that the will o erate in ��� ( ) PDF with Title 4. COMMERCIAL CLIP Comments The licensee must notify the Department, in advance, of any proposed (5ti,e .mov) changes in the seating capacity of the restaurant or dimensions of a restaurant facility. "MY PROM PROMISE" { A restaurant licensee must maintain complete restaurant services (.DOG) continually during the hours of selling and serving of spirituous liquor, until at least 10:00 p.m. daily, if any spirituous liquor is to be sold and served up to 2:00 a.m. FAQ's On any original applications, new managers and/or the person responsible for the day-to-day operations must attend a basic and management training class. OVERVIEW OF THE LICENSING PROCESS ittn://w-ww.azil.comilic12.htm 04/19/2006 • . I • I • III . s . DYES [4NO 5 - . •• s • 4. 5. ' - •• • physically present and operating the Partner, Stockholder, Member or Officer,will you be P Y y below. If NO,skip to#15. 14.As an Owner,Agent, � ,answer#14a DNO ises? If ou answered YES,how many hrs/day._____ Must propide DYES the licensed prem y approved Liquor Law Training Course within the last 5 years? a• royal proof)on an existin• license. 14a. Have you attended a Departmentppr If the answer to#14a is"NO" course must be corn•leted before issuance of a new license or • indicted or summoned into court for violation of_NY law or Have you EVER been detained cited arrested r�c violations include oil OYES (..ONO 15. H of the disposition even if dismissed or expunged)? ordinance(regardless those that were alcohol and/or cru related• to d••• it bail im•risoned had sentence OYES NO R been convicted fined •osted bond been ordered ardless of the disposition 16. Have you.EVE 1 sus ended Qlaced robation or arole for violation of ANY law or ordinance(reg cru• related• even if dismissed or expunged)? For traffic violations include onl those that were alcoholand/or compliance actions or consents,criminal arrests, indictments or OYES QNO 17.Are there NY administrative law citations,come anwhiff you are now involved? summonses PENDING against you or 1Y entityin 18. Have you or any entity in which you have held ownersp, hi been an officer, member,director or manager EVER r4 YES 01\40 e-:, had a business, professional or liquor APPLICATION OR LICENSE re'ected denied revoked sus•end or D fined in this or any other state? • ou in a civil action,the subject of which involved OYES O Has anyone EVER filed suit or obtained a judgment against Y : 19. Y ~` fraud or mis es entation of a business •rofessronal or Ii•uor license? controllin erson,been an o� member, director, �,IYES 01,1020. Are you NOW have you EVER held ownershi ,been a___ _ or manager on any other liquor license in this or any other state? • 20 is "YES"YOU MUST attach a signed statement. If any answer to Questions 15 through ' involved and dispositions. Give complete details_including dates, agencies . in skipthe following box(21-23)and go��#24 If you checked the Manager box on the front of this form,fill #21-23 and 24,all others ' anacler ection 4.101 (Must provide DYES DNO approved Liquor Law Training Course within the last 5 years? OVAL proof) an existing license. I. Have you attended a Department q BEFORE ISSUANCE of a new license OR APPROVAL If the answer to#21 is"NO" course must be completed � r month.Total debt to licensee$ 22. Do you make payments to the licensee? 0 YES 0 NO If"yes",how much?$_ pe • relating to the operation or management of this business? re a formal written contract or agreement between you and the licensee of such agreement 23. Is the ❑YES D NO ff'yes",attach a copy 9 24. I, reb declare that I am the APPLICANT filing this questionnaire. Jeffre Al an Hoban he y (Print full name of Applicant)I complete. contents and all 1dtits,,re true, correct and have read this quest�onna�re and the e � BAri, _.�',s� V``*-- ' Texas County of Dallas ,•e •• sate of ore me �s _,Y ' �` °.9 instrument was ackn a 9e aY Po. �'he foregoing i X 0 ' r •% �1 —_______)_'___day C • ( ignature�>ApPlnt) a i D of ear -` Month g. ii-Y . rii 5 S ° Iof NOTARY PUBLIC .- swim,;a., - /12.11E..i..4 On: . (Signature My commission expires Da Month �r�. �� ��� Day w FILL IN THIS SECTION ONLY IF YOU ARE A LICENSE OR AGENT� APPROVING A MANAGER APPLICATION Licensee or Agent Approval of Mangy 25.1, (Print Licensee/Agent's Name er for the named liquor license. Hereby authorize the applicant to act as manag State of County of The foregoing instrument was acknowledged before me this X day of (Signature of LICENSEEJAGENT) Day Monte Year ,, My commission expires on: Day Month Year (Signature of NOTARY PUBLIC) ADLLC: Arizona Department of Liquor Licenses & Control Page 2 of A licensee acting as a RETAIL AGENT, authorized to purchase and GLOSSARY OF accept DELIVERY of spirituous liquor by other licensees, must receive a TERMS certificate of registration from the Department. LICENSING FORMS A PREGNANCY WARNING SIGN for pregnant women consuming spirituous liquor must be posted within twenty (20) feet of the cash register or behind the bar. ,E y_ A log must be kept by the licensee of all persons employed at the premises including each employee's name, date and place of birth, address and responsibilities. Bar, beer and wine bar, and restaurant licensees must pay an annual surcharge of$20.00. The money collected from these licensees will be used by the Department for an auditor to review compliance by restaurants with the restaurant licensing provisions of ARS 4-205.02. AVERAGE APPROVAL TIME: Sixty-five (65)to one-hundred five (105) days. PERIOD OF ISSUANCE: One (1)year with option to renew. FEES: Non-refundable application fee: $100.00 Fingerprint fee per card: Contact Department Interim Permit fee: $100.00 Upon approval: Final fees (full year): $2,000.00 Final fees (half year): $1,750.00 Annual renewal fee (includes SURCHARGE): $585.00 ARIZONA STATUTES AND REGULATIONS: ARS 4-119, 4.201, 4-202, 4-203, 4-205.02, 4-205.06, 4-209(B)(12), 4- 209(D)(12), 4-209(J), 4-213, 4-222, 4-261; Rule R19-1-214, R19-1-231. top of page HOME PAGE RENEWALS LICENSING TRAINING INFORMATION LAWS ABOUT DLLC QUERY ADLLC:Arizona Department of Liquor Licenses &Control Copyright;©1997-2006, all rights reserved. design by Tw ittp://vvww.az11.com/lic12.htm 04/19/2006 TOWN OF ORO VALLEY 3 COUNCIL COMMUNICATION MEETING DATE: June 7, 2006 TO: HONORABLE MAYOR & COUNCIL FROM: David Ronquillo, Senior Planner SUBJECT: OV12-04-18, Gregor & Grenier Engineering Inc., representing LCB Investors, requests approval of a Preliminary Plat for 56 condominium units, located in proximity to the southwest corner of Oracle Road and Camino Cortaro, directly south of the Sunrise Office Park, Parcel 225- 16-2810 BACKGROUND: The subject property consists of 4.7 acres and the zoning is R-S, Residential Service District. There are a total of 63 existing condominium units on the site, which were previously approved in Pima County. The remainder of the site is presently undisturbed with the exception of a few areas (see attached aerial photo). Surrounding Land Uses Direction Zoning Existing Use North R-S & R-4 Sunrise Office Park & Northern Heights Subdivision : ..,,_ West R-S Sundown Village Apartments :;F.},:. East R1-144 Verde Catalina Townhomes (across Oracle Road South R-S Sundown Village Apartments SUMMARY: The applicant's proposal would involve re-platting a portion of the previously approved plat (Phase 1) and creating a new plat for the remaining portion of the site (Phase 2). This proposal would involve minimal changes to the existing phase. The following is an overview of the project: • Existing units: 63 (6 total buildings), clubhouse building and pool area. • Proposed units: 56 (8 total buildings) • Proposed unit sizes: 1-3 bedroom condominiums. • Building height: Maximum 25', Proposed 24' - 6". • Building setbacks: North 40', West 20' and South 20'. ZONING CODE COMPLIANCE: -he proposed Preliminary Plat is in general conformance with the Oro Valley Zoning Code. Noteworthy items are specified on the following page: • TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 1. Recreation Area q A minimum .65 acres of recreation is required for Phase 2 and .65 acres has been provided. In addition, there are .71 acres of existingrecreation in Phase 1. In sum, a total of 1.4 acres of recreation is provided, which meets the minimum requirement for the entire site. The main recreation area for Phase 1 is located on the northeast of the site in proximityto the main entrance and the main recreation area for Phase 2 is located on the corner northeast corner of building 6. Planning and the Parks & Recreation Department support the proposed recreation area locations for the following reasons; • The recreation areas provide accessibility to all residents. • The amenities are located in central and visible areas to provide natural surveillance and insure safety. • Adequate passive and active amenities have been provided. 2. Circulation/Parking siteprovides onlyone primaryaccess off Oracle Road and an emergency(fire and police) access is depicted The the north side of the property connecting to the Northern Heights Subdivision. Overall, adequate circulation on p p y has been established. 1 parkingrequired for this site (Phase 1 & 2) is 243 spaces and 251 have been provided. As proposed, The tota q overparked by7 spaces andper the OVZCR anyincrease or decrease in parking is subject tk the development is p Development Review Board consideration. The Development Review Board has approved the alternative parking analysis for this project. 3. Schools This project was transmitted to the Amphitheater School District; however, no comments have been received. Per Town Resolution (R) 04-15, the developer is required to meet with the School District. The applicant has Pe met with the school district. 4. Drainage Thepre-developed ed conditions runoff associated with this project consists of both onsite generated runoff and some runoff from the existing condominium units directly to the east. This combined runoff currently exits at the northwest corner of the project site to an existing drainage channel. The na e eneral drainage patterns for the developed conditions will remain the same as the pre-developed g g conditions. Runoff will remain as overland flow and will be directed to the northwest through the parking area access lanes to a proposed detention basin. First flush treatment of all runoff will occur at the inlet to the detention basin. At a minimum, the first half inch of runoff willrow ass through a catch basin fitted with a filter insert. Subsequent flow volumes within the same p g rainfall event will overflow the treatment catch basin and directly into the detention basin. F:\ov\ovi2\2004\ov 1 2-04-1 8\Reports\PPTC.RPT.doc TOWN OF ORO VALLEY 2OUNCIL COMMUNICATION Page 3 5. Grading A Type 2 Grading Permit will be required to construct the eight condominium building pads and adjacent infrastructure, drainage structures, utilities, parking lots, and any walls associated with this project. The proposed condominium building expansion and detention basin will require grading activity on approximately 4.70 acres. The grading shall conform to Town of Oro Valley Grading Ordinance design guidelines. 6. Traffic The ingress/egress off Oracle Road for the existing Phase I Las Casas Bellas Condominiums (Units 1-44) located just east of the proposed development will also be used for the proposed Phase II Las Casas Bellas Condominium (Units 64-112). The traffic flow will be right-in off Oracle Road and right-out onto Oracle Road. The Emergency Access will be provided as an extension of Austin Nikolas Court which services the existing g Y Northern Heights Subdivision located adjacent and to the north of the proposed development site. The Northern Heights Homeowners Association have granted LCB Investors, L.L.C. a perpetual right-of-way, privilege and easement in Common Area 'A' of"Northern Heights" for the purpose of providing this all weather emergency assess to benefit the condominium homes. A locking traffic control device shall be installed upon the completion of the all weather access road. 7. Utilities The existing Las Casas Bellas Phase I Development private sewer line will "tie-into" the proposed Las Casas Bellas Phase II Development private sewer line just north of the proposed Condominium Building#7. The remaining portion of the existing Phase I private sewer line will be abandoned. Thep roposed private sewer line servicing both the existing Phase I and proposed Phase II Developments will exit the Phase II Development at the northwest corner of the parcel through an existing 20' Utility Easement to Northern Avenue. OVZCR DESIGN GUIDELINES: The following Oro Valley Zoning Code Design Guidelines are applicable: • "Design buildings to be compatible with appropriately scaled surroundings or adjacent structures" The proposed building will consist of two story structures that are similar in scale to the adjacent apartment buildings located to the south and west of this development. This project is also compatible with the residential homes and office development located directly to the north. • "Integrate building design with the design of street, hardscape and landscape elements, so that the building and grounds present a natural integrated appearance. NirThis new phase of development will be part of an existing complex, which was built over 20 years ago. The applicant's goal is to achieve a comprehensive building design and landscape theme for the entire F:\ov\ov12\2004\0V12-04-18\Reports\PPTC.RPT.doc TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 4 site but not entirely resemble the buildings.existingbuildin s. In the future, the architecture of the existing Phase willcloselyresemble the proposed Phase 2. In the end, the existing buildings 1 be improved to more p P will utilize similar colors and elements as the proposed development. DEVELOPMENT REVIEW BOARD ACTION: the Development At their regular meeting of April 11, 2006, Review Board voted to approve the preliminary plat for this project, subject to the conditions specified in Exhibit A. P J The landscape plan and architectural elevations were also approved at this meeting. PUBLIC NOTIFICATION AND COMMENT: This project has been noticed in accordance with the Town Policies. To date, no comments have been received from surrounding residents. GENERAL PLAN CONFORMANCE: Staff has evaluated this proposal with regards to the General Plan Design Policy Elements. In particular, the following Policy applies; that all development• Policy 2.1.4, "The Town shall requireproposals depict an arrangement of and p lots to minimize impacts on views from the adjacen massing of buildings and/or arrangements o.f properties and streets and from properties erties and streets internal to the proposed project while providing privacy for residents. " The development is located along the west side of Oracle Road and adjacent to other developments with andarrangement similar massing of buildings. The project will not obstruct any significant views along Oracle Road. SUMMARY OF FACTORS: Factors For 1. Meets all Zoning Code Requirements. 2. Meets all applicable General Plan Policies. 3. The applicant has addressed all the neighbor concerns. 4. The Development Review Board recommended approval. Factors Against 1. None. SUGGESTED MOTIONS: I move to [approve, approve with conditions, OV 12-04-18, Las Casas Bellas Preliminary Plat for 56 OR deny] • recommends that anymotion to approve be subject to the conditions specified in condominium units. Staff pp Exhibit A. F:\Ov\Ov12\2004\0V12-04-18\Reports\PPTC.RPT.doc TOWN OF ORO VALLEY ('OUNCIL COMMUNICATION Page 5 Attachments: 1. Exhibit A 2. Preliminary Plat 3. Aerial Photo cc: Steven Gregor, Fax: 319-1181 Al Cornelio, Fax: 742-7227 ' 'At f 4 . i 9 Planning & Z•nii ministrator Y P CO o nynity Dev qp.nrector iL.(1'. NI TEngi0 oer Arid -(24"--4.4- A :' ant Town of nager eArd_A.4 LA ./lam_. - '4: Town Manager F:\ov\ov12\2004\0V12-04-18\Reports\PPTC.RPT.doc EXHIBIT A OV12-04-18 LAS CASA BELLAS comments as stipulated in the letter providing the detailed 1. Address all of the drafting discrepancy p explanation of the Preliminary Plat Redlines on the 4th formal submittal documents. 2. The Las Casas Bellas project sign(s) will need to be moved to a new location outside of the SVT or a lowp rofile sign designed for this particular location. 3. Provide additional column(s) of data within the Common Area Curve Table on Sheet#8 containing either the Tangent Bearing or the Chord Length and Bearing. 4. Correct the following discrepancies diancies within the Common Area 'A and B' Boundary Calculations: p a. C.A. 'A West Center' BoundaryClosure Calculations includes the footprint square footages of 3, and 4. Make needed corrections to the square Bldgs. 1, 2, footage number shown in the Boundary Closure Calculations and on Sheet#2 of the Preliminary Plat. Calculations includes the footprint square footages of b. C.A. 'A East Center' Boundary Closure p 6, 7, and 8. Make needed corrections to the square Bldgs. 5, footage number shown in the Boundary Closure Calculations and on Sheet#2 of the Preliminary Plat. c. C.A. B' Boundary Closure Calculations includes the footprint of C.A. 'A' West Center along with the square footages of Bldgs. 1, 2, 3, and 4. 5. Provide an updated Boundary Closure Calculations Report. 6. Note#1 within the Landscape Plans states that the total area of the site is approximately 4.81 acres. Within ry General Note#1 of the Preliminary Plat and within the Parcel Boundary Calculations, this total area is listed as 4.70 acres. Clarify this discrepancy and make needed changes. 7. 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I..J..-1I PIlE....i. .. ........ E.......:MP:...:...L4:.......�(.. �:.......� SC........:Ffi..E.....DU...L�..i.. ...F. �.TH� 2c62Oci.1' : YEAR.. ��4. :.:.:.::::::::::::::..:::.... ::::::::::::::::::::::::::::::::::::::::::::::: ..iiii.ii.ii.ii.ii.ii.ii.!i.ii.ii.ii.i.iii.i.iii.ii.ii.ii.ii.ip..iii.ii.i.i.iiii.ii.n...ii..i..Hi...i. ::::::::::::::::::::::::::::::::::::::::::::::::::: i...::i..iN..'i...m..i..i...i.i..i..i.i.i..i..i..i..i..i...ii.i..]i..!i.:.:i..:i..i :.:........:.:...:..::.:.:.:.:.:.:.:.:.:.:.:.:.:.:::.:.::.::::::::::::::::::::::: m; ;mmmm::; ;::i; m:: m ; ::; ;; ;; ii ii mi::ii i ii ii. :.:N.i ii.limiii::miiii io.in.:ili Total Monthly Monthly Employee Benefit Plan Monthly Amount Paid Amount Paid Deduction Premium By T.O.V. By Employee Per Pay Period • p. 71.1N.i.N Hvip iiiiiiii!iiiii . Employee bnly...............................................................................$246.40 $246.40 ...............$0.00........... ..0.00 Employee + Child(ren) $418.80 $375.70 $43.10 $21.55 Employee + Spouse $541.90 $468.03 $73.87 $36.94 Employee + Family $795.80 $658.45 $137.35 $68.68 A�.:..:.A POS .:..........:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:................. :::::::::::::::::::::::::::::....... ::: :::::::::::::::::::::::: ::::::::::::::: :iiiiiii ::::::: Employee Only $289.34 $246.40 $42.94 $21.47 Employee + Child(ren) $491.95 $375.70 $116.25 $58.13 Employee + Spouse $636.47 $468.03 $168.44 $84.22 Employee + Family $934.62 $658.45 $276.17 $138.09 METLIFEDEN...AL:::::.:.:::.:.:.:.:.::::::::::::.:.:. ::....::::.:.:.:.:.:..:.:........................ .::.:.: ::::::::............:.::::. :::: :::.:::::::::::::::::::::::: ....... ......... Employee Only $21.05 $21.05 $0.00 $0.00 Employee + Child(ren) $54.13 $45.86 $8.27 $4.14 Employee+ Spouse $49.32 $42.25 $7.07 $3.54 Employee+ Family $81.55 $66.43 $15.12 $7.56 pFg NspfmNpg iiiii*iiiiiiiiiiiiniiiiifiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii!iiiiii!iiiiiimiiiiiiiiiiiiiiiiiiiiiiiiiiiisiniii;iiminovvviiiiiiiiiiirmiiiiiiiiiiiiiiiiiifiiiiiiiiii METLIFE BASIC LIFE $0.19 x$1000/salary • $0.00 $0.00 METLIFE AD&D $0.30 x$1000/salary $0.00 $0.00 METLIFE TOTAL $0.22 x$1000/salary $0.00 $0.00 LP..GTE._.MDISABILITY:.::::::.::::::::::ifii:.:.:.:::.:.:.:...:.:.:.:.:.:.:.:.:...:.:.:.:.:.:.:.:.::.:.:.:.:..:.::::::::::::::::::::::::::::::::::::::::: ::::.:.:.:.:.:.:.:.:.:.:.:.:.: ASRS LTD .5% of salary .5% of salary METLIFE LTD $.38 per$100/salary $0.00 CSR pIA FSA .......:. Renewal Fee/Annual ... ...:. . :.:.................. ii ........:.......:::::::.:::::.iii° iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii;iiiiii • $150 $0.00 $0.00 Administrative Fee $4.50 per partici! $0.00 $0.00 :::::::::: :::::::::::: : : : :.SCHEDULE OF BENEFIT COSTS .... ,. . ..................................................i ii iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiP ................................................................................................................................. ............ ............................... •••••••••••••••••••••--•-•-••-••-•-•- -- •••• •••••• •• ••••- ••• - -•- -•••••••••••-• •••• ••••"-••••••••••••• -• • • • • • • • •• ••••••••. •• ::••-•-•••---•-••--••-----••-•- lie Hilinliliniiiiiiiiiiiiiiiiiiiiiiiiiiiiii!iiiiiiiiiiiPARTMME EMPLOYEE SCHEDULE:.:,,„„,„„„„,„,,„„.:,„ „:„:.:,:„„„ „:„:„„,„:::,.:„,.: iiiiiiiiiiiniiiiiiiiiiiiiiiiiiniiiiiiiiiiiiii= ::,:,:,:,:,:,:„„„„„„„„„„„„,„„„„,,,,,,,,,,,,,,,,,,,,,,,,,,,,,: ,,::.:,„,,:,, „„,„„„,„„„,„„„„„„,„,„,,„,::,:,:,:,:::,,,:,:,:,: iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiliiiii!iiii...... FOR THE 2006200T iFISCALYEARii iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiimmimi iiiiiiiiii iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii:ii iiiiiii iii!iiii iiiiiiiiiiiiiiiiiiiiiiiiiii iiilimimiiiiiiii::iilmiiiii:,•,i::i Total Monthly Monthly Employee Benefit Plan Monthly Amount Paid Amount Paid Deduction Premium By T.O.V. By Employee Per Pay Period .J.I.; -TN,. twqiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiumw.imiimili.iimigiii:iiiiii:::: miiiii:::iii:i:immimi:i:ii:iii::::i Employee Only $246.40 $123.20 $123.20 $61.60 Employee+ Child(ren) $418.80 $209.40 $209.40 $104.70 Employee+ Spouse $541.90 $270.95 $270.95 $135.48 Employee + Family $795.80 $397.90 $397.90 $198.95 , T.m pp$iiiiiiiiiiiiiiniiifiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiimimpwa-iimimii:i::iii.iiiiiimi :iiiii:ii:i:::i:iiiiiim:,iii :i:::i::::i:i: Employee Only $289.34 $144.67 $144.67. $72.34 Employee+ Child(ren) $491.95 $245.98 $245.97 $122.99 Employee+ Spouse $636.47 $318.24 $318.23 $159.12 Employee + Family $934.62 $467.31 $467.31 $233.66 METL.IFE DAN..4::.::.......:.:.:..............................................:... .................... ......... ....... .... ... . .. ........... . :ii Employee Only $21.05 $10.53 $10.52 $5.26 Employee+ Child(ren) $54.13 $27.07 $27.06 $13.53 Employee+ Spouse $49.32 $24.66 $24.66 $12.33 Employee+ Family $81.55 $40.78 $40.77 $20.39 ........INS .:.:.. iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Applies fo Pmpkiye0s Y,#!vu0rk 25 or more t.--0•0*.p0::w.:.:.:.....:.:.:.:.:...:.:.:.:.:.:.:.:.:.:.:.:.:.:.. METLIFE BASIC LIFE $0.19 x$1000/salary $0.00 $0.00 METLIFE AD&D $0.30 x$1000/salary $0.00 $0.00 METLIFE TOTAL $0.22 x$1000/salary $0.00 $0.00 LONG iTipm DISABILITY:.:.:.:.:.:..:.:..............:.:.:: iiiinii iiiiiiiiiii!ii*xiiiiiiiiiiii;i.;i;ii!iiiiiiip:iimili.iimmm: :: Ap0es.to:Empko.es**fio urork 25 orrriare .0.0 p:.:.:w0...:.:.:.:.......................................................... . ... ........... ASRS LTD .5% of salary .5% of salary METLIFE LTD $.38 per$100/salary $0.00 ..... ...... ........................................ ................... .................... ......... Renewal Fee/Annual $150 $0.00 $0.00 Administrative Fee $4.50 per partici $0.00 $0.00 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: June 7, 2006 TO: HONORABLE MAYOR & COUNCIL FROM: Sandra L. Abbey, Human Resources Director SUBJECT: RENEWAL OF EMPLOYEE BENEFIT PLANS SUMMARY: The following summarizes the Human Resources recommendations for the Town of Oro Valley Employee Benefits Plans for FY 2006-2007: Health Insurance The Town is completing our third year with Aetna as our health insurance provider. Aetna has shown an awareness of our budgetary constraints and has been willing to work with the Town to minimize cost increases. Aetna continues to offer the HMO and POS products, with the POS providing an alternative for those employees choosing to pay a higher portion of the costs. This is sometime referred to as a "buy-up" option. In keeping with the Town's favorable claims ratios, and Aetna's willingness to offer premium increases significantly lower than general trends in the Tucson Metropolitan area, we are very pleased to report that our health insurance rates for the 2006-2007 plan year will not increase. The only change to the plan for this coming year is that the Emergency Room visit co-pay will decrease from $100 to $50 dollars, which is the same co-pay as for Urgent Care visits. This will benefit employees who have an Urgent need that extends beyond traditional Urgent Care hours of operation, and will also streamline some administrative and billing issues that had arisen from having two different co-pays for these services. As a point of information, approximately 95% of the Town of Oro Valley employees enrolled in our health insurance program have elected the HMO product, with the other 5% of employees selecting the POS buy-up plan. The Town contributes 100% toward the premiums for the employee-only cost of coverage, and 75% of the additional cost of dependent coverage for the HMO plan. Additional costs for the POS buy-up plan are the responsibility of those employees who select that product. For early retirees who elect to participate in the Aetna plan, the premiums are higher than for active employees due to the demographics of this group. For early retirees covered under this plan, the retiree pays 100% of the cost for their coverage. Human Resources recommends that we renew our health insurance plan as described above with Aetna for the coming year. Dental, Life, and Disability Insurance MetLife currently provides dental and life insurance programs for Town employees. MetLife has proposed no e increases for the coming plan year. Additionally, Metlife has agreed to increase the annual maximum yout limit from $1,000 to $1,500 for in-network costs. The out of network annual maximum remains at $1,000 annually. Finally, Metlife has also agreed to a rate cap for the 2007-2008 year of no more than a 5% increase at that time, should we renew with them next year. MetLife has also provided a competitive quote for Long-Term Disability (LTD) Insurance for those employees not covered by the Arizona State Retirement System (which includes LTD coverage for members) at a cost of $.38 per$100 of covered salary. The current LTD provider is Jefferson-Pilot, and while they provide coverage for all Town employees at a rate of $.41 per $100 of covered payroll, they had proposed an increase to $.50 per $100, and would not offer coverage only to non-ASRS members. By switching to the MetLife LTD, for non-ASRS members, it is expected that total annual costs will decrease by approximately$38,000. Metlife provides basic and supplemental life insurance for Town employees, and has quoted not change in the rates or plans for these products. Human Resources recommends renewing Dental and Life insurance with MetLife, and switching long-term disability coverage to MetLife for those employees not already covered by the ASRS LTD program. Medical and Dependent Care Reimbursement Accounts The Town offers Medical and Dependent Care Reimbursement Accounts for employees who wish to have their salaries reduced by a set amount each pay period, on a pre-tax basis, and then utilize these funds to pay for their out of pocket medical expenses, or their dependent care expenses. This program is regulated under IRS Code, and is sometimes referred to as a Section 125 plan. Medical Reimbursement accounts may be "overdrawn" in cases where employees claim expenses and then reimburse the account with future salary reductions. For this reason the Town caps these accounts at an annual maximum of$2,000 per employee in order to limit liability in the event an employee has overdrawn the account and subsequently ends his or her employment prior to repaying the funds. The maximum amount for the Dependent Care account is set by IRS code, and these accounts do not produce liability to the Town, as regulations do not allow this type of account to be overdrawn. Ceridian administers this program for the Town at a cost of$4.50 per month per participant. While this basic cost will not increase, there is a proposed increase in cost to $6.00 per month per participant if the Town continues to offer the debit card payment option. Additionally, Ceridian would require pre-funding of accounts if the debit cards are issued. The debit card option allows staff to use a debit card, instead of paying for a medical service at the time of purchase. However, claim forms, receipts and other documentation must still be filed with Ceridian. Use of the debit cards has at time been confusing for some participants who did not realize the need to follow up with claim forms and other paperwork required. Therefore, not all participants even choose to use the debit card option. Due to underuse of the debit cards, and the new additional cost for debit cards, it is recommended that the Town discontinue the debit card option. Instead, costs would be paid for at the time of service by staff members, and claim forms and receipts would be submitted for traditional reimbursement. Human Resources recommends that we renew the Medical and Dependent Care Reimbursement Accounts, with discontinuation of the debit card payment option for the medical account program. Employee Assistance Program Jorgensen-Brooks Group provides the Town with an Employee Assistance Program. This program offers voluntary, and in certain situations employer referral, counseling programs. Professional counselors are available to assist Town employees with confidential counseling for a variety of personal needs. Additionally, the program offers management consultation, critical incident services, training and education, and other services on an as needed basis. Our current contract provides for this service at a cost of$5.00p employee erer p month and runs through the 2007-2008 plan year, therefore no increases are anticipated at least through that year. p g Human Resources recommends that we renew the Employee Assistance Program with Jorgensen-Brooks. �' g Voluntary Supplemental Benefits Products The Town offers several voluntary supplemental products. Employees who choose to participate in these programs pay 100% for the products. These include MetLife Supplemental Life Insurance, Colonial Supplemental Insurance, and an Eye Care Direct vision discountro am. p �' Human Resources Recommends we continue to offer these voluntarYemployee-paid,, roducts. benefits p FISCAL IMPACT: Annual costs are expected to remain stable, or to decrease slightly due to decreased costs for Long-Term erm Disability coverage and no increased costs in any other program. SUGGESTED MOTION: move to adopt the employee benefits recommendations provided bythe Human Resources office for the 2006-2007 benefits plan year." ATTACHMENTS: Benefits Rate Sheet 2006-2007 i Aims/ Department Head 1 ' 4: Town Manag- �` STS i iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiniii . Q , , ':',':':':`:`:`:':'_':`: ':':':':':':':':::'::,::'::::::: :::::::::SCHEDULE OF.BENEFIT YEE SCHEDULE ..................................... ... ..FULL-TIME EMPL�3 :.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.................................... .......................... ............................................................ *11) ....................................................::::::::...::: ::: �� ....... ..........................:.:.:.:...................................„.:.:.:.:.:. :::::: ::::::::::::::::::::::::::::::::::::: :::::::::::::::::::::::: . . RTHE i20052006 FISCAL.YE iiiiiiiiiiiiiii!iiiii!iiiiiiiiiiiiiiiiigiiiiiiiiiiiiiiiiiiiiiiiiiiii iiiiiiiiii iiiii iiiiiiiii iiiiiiis iii isiin iii iii iiii iiii iiiiiii i iiiii iiiiiiiiiiiiiii i iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiimiiiiimi Total Monthly Monthly Employee Benefit Plan Monthly Amount Paid Amount Paid Deduction Premium By T.O.V. By Employee Per Pay Period ETNA HIVI(J iiiisiiiiiiii 'ii p `::'::` w Employee Only $246.40 $246.40 $0.00 $0.00 Employee + Child(ren) $418.80 $375.70 $43.10 $21.55 Employee + Spouse $541.90 $468.03 $73.87 $36.94 Employee + Family $795.80 $658.45 $137.35 $68.68 :-1... .-TN?:$pps iiiiiifiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii ::iiiiiiiiiiiiiiiiiiimiimmiiminiiminwi.iii Employee Only $289.34 $246.40 $42.94 $21.47 Employee + Child(ren) $491.95 $375.70 $116.25 $58.13 Employee + Spouse $636.47 $468.03 $168.44 $84.22 Employee + Family $934.62 $658.45 $276.17 $138.09 .!iki.upFp.ops.174.iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiimmiiiiiiiiiiiiiiiiiiiiiim.:iimiiiiiiiiiiiiiim .::iiiiiiiiiiigimm Employee Only $21.05 $21.05 $0.00 $0.00 Employee + Child(ren) $54.13 $45.86 $8.27 $4.14 Employee + Spouse $49.32 $42.25 $7.07 $3.54 Employee + Family $81.55 $66.43 $15.12 $7.56 ---r ...,f ..EV` f` hNCS iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii=0::iiiMan METLIFE BASIC LIFE $0.19 x $1000/salary $0.00 $0.00 METLIFE AD&D $0.30 x$1000/salary $0.00 $0.00 METLIFE TOTAL $0.22 x$1000/salary $0.00 $0.00 ilMNO Thi.iM iPPMVIYiiiiiiiiiiiiiiiiiiiiiii!iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii!iiiiiiiMiiiiii!!ii;iiiiiiiiiiiiiiiiliiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiMMO ASRS LTD .5% of salary .5% of salary METLIFE LTD $.38 per$100/salary $0.00 I :IAN iFM i `i:' _si ? "M; "" i ; Renewal Fee/Annual $150 $0.00 $0.00 Administrative Fee $4.50 per partici $0.00 $0.00 w !iiiiiiiiiiiiiiiiiiii!iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii ......... iSCHEDULEE OF BENEFIT:�OSTS iiiii.:iiiiiiiiiiiiiiiiiiii `'L :::::::::::::BULL TIME EMPLOYEE CHEDULE iiiiiiiiiiiiiaiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii ..::::::::::.:::::.:.:.:.:.:.:::.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:::. iiiiiifiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii!i:iFORTHE i20052006 ....iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii ............................................. Total Monthly Monthly Employee Benefit Plan Monthly Amount Paid Amount Paid Deduction Premium By T.O.V. By Employee Per Pay Period :.. .1.1m yigqiiiiifiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiimmAiii.p.immimmi::!::im ::..:: ::: : ::..: :: . Employee Only $246.40 $123.20 $123.20 $61.60 Employee + Child(ren) $418.80 $209.40 $209.40 $104.70 Employee + Spouse $541.90 $270.95 $270.95 $135.48 Employee + Family $795.80 $397.90 $397.90 $198.95 C OSS...: fiiii is iiiiiiim i ` mmi��i` , .: ,is Employee Only $289.34 $144.67 $144.67 $72.34 Employee + Child(ren) $491.95 $245.98 $245.97 $122.99 Employee + Spouse $636.47 $318.24 $318.23 $159.12 Employee + Family $934.62 $467.31 • $467.31 $233.66 METLIFEDEN...4..i.:.:::::::.:.:.:.:.:.:.:.:.:....:.................:...:.:...... .....................................,...... ............... .............. Employee Only $21.05 $10.53 $10.52 $5.26 Employee + Child(ren) $54.13 $27.07 $27.06 $13.53 Employee + Spouse $49.32 $24.66 $24.66 $12.33 Employee + Family $81.55 $40.78 $40.77 $20.39 iLtfg INa..Roipiiii piii liviiiii iii iiiiiviiiiiiiiiii iiiiiiiiii*iiiiiiiiviii.iiiii viiiiiiiiiiiiiimimi.;i:mimiimi::i::iumi. i. Applies to Fmp€oyees who work 25 or mare hdu s.0.0( 0,-f: :.:::::.:::::::::.:::.....:...:..:...:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.....:.:.:.:.::.........:.......... METLIFE BASIC LIFE $0.19 x$1000/salary $0.00 $0.00 METLIFE AD&D $0.30 x$1000/salary $0.00 $0.00 METLIFE TOTAL $0.22 x$1000/salary $0.00 $0.00 LONGTERM QISABm-.:..:.::.:.:.:.:.:..:.:.::.:.:.:...:........................:...:.:.:..:....................................:.:.:.:.:.:.:...:.:.:.:.:.:.:.:.:.:.:.:.: Appliestompk>yees who.*:Drk 25 orrr�a.e.:.:o*s per:.:.:.w e. ...:.......................:.:.:.:.:.:.:.:.............................................. ..................... ASRS LTD .5% of salary .5% of salary METLIFE LTD $.38 per$100/salary $0.00 ffDIANFSA iiiiiiiiiiiiiiiiiiiniiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiimNiiiiiiiiiiiiiiiiiiiiiiiiiliiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiimmimmmi. Renewal Fee/Annual $150 $0.00 $0.00 Administrative Fee $4.50 per partici $0.00 $0.00 ITEM 6 REVIEW, DISCUSSIONAND POSSIBLE A CTION REGARDING FISCAL YEAR 2006/2007 TOWN MANAGER 'S RECOMMENDED BUDGET DUE TO THE BUDGET SESSION OF MAY 31ST, THE COUNCIL COMMUNICATION REGARDING THIS ITEM WILL BE DISTRIBUTED IN THE AFTERNOON ON MONDAY, JUNE 5TH. THANK YOU. TOWN OF ORO VALLEY rOUNCIL COMMUNICATION MEETING DATE: June 7, 2006 TO: HONORABLE MAYOR & COUNCIL FROM: Chuck Sweet, Town Manager David L. Andrews, Assistant Town Manager Stacey Lemos, Finance Director SUBJECT: Review and Discussion of FY 2006/07 Town Manager's Recommended Budget SUMMARY: The Town Manager's RecommendedBudget Bud et for FY 2006/07 was delivered to the Mayor and Council on April 19to, and subse (6) bud et work sessions were held to review the elements quently six g contained therein. At the May31st work session, a request was made for an additional meeting to discuss various items, includinga current summary of the budget status with all of the adjustments that have been trackedrequested thus far, staff positions that may be added, and discussing the ° utilitytax duringthe fiscal year. The adoption of the Tentative FY 2006/07 effect of enacting a 4/o Budget remains scheduled for the June 21, 2006 regular Council meeting. CURRENT BUDGET STATUS: the May 31st work session, several adjustments to the budget were noted as follows: • A minimum 2% decrease ecrease in the PSPRS retirement employer matching rate resulting in General Fund savings of$94,000 • Allocation of $102,000 in additional bed tax revenues based on the recalculation of the bed tax rebate to the Hilton El Conquistador. It was the general consensus of the Council to include this as a recurring revenue in the General Fund. • Funding for a Bocce Ball court at CDO Riverfront Park has been included in the amount of $6,000. Subsequent to the he May31st work session, the Town Manager has requested that the following additional items be added to the budget: • An amount of $30,000 for conce tual lanning costs for potential State Land annexations. p p p • Establishing a separate fund entitled "Regional Transportation Authority (RTA) Improvement Fund" showing $600,000 in in revenues and expenditures to account for the potential use of RTA sales tax revenues during FY 2006/07. nes made to date have generated General Fund savings of $274,176, thereby In summary, all changes increasing the GeneralContingency Fund to $10,661,322 from the original Contingency amount of $10,387,146 in the Manager's Recommended Budget. The attached Exhibit A provides a detailed g ersion of the current status of the General Fund budget with all changes-to-date included. This tachment reconciles to the General Fund section of the Cumulative Council Line Item Changes worksheet (please see as Exhibit B) that has been provided to the Council at each work session. G:IBUDGETtFY 06-071BudgetSummary 6-7-06 Mtg.doc TOWN OF ORO VALLEY OUNCIL COMMUNICATION Page 2 of 4 REQUESTED POSITIONS: Exhibit C (please see attached) is a summary version of the FY 2006/07 Requested Personnel Costs worksheet that wasprovided to Council at the May 31st work session. A few adjustments to this worksheet have been made since May31. The cost to move the part-time Recreation Leader in and Recreation to a full-time position has been added ($18,154). In addition, the salary and Parks benefits total for the Police Maintenance Technician has also been reduced based on further clarification from the Police Department. At the May 31st work session, there seemed to be general consensus among the Council to approve the Human Resources Technician, Financial Analyst, Water Operator II, Dispatcher in the Transit Fund, and movingthe Parks Recreation Leader position from part-time to full-time. It remained unresolved, however, what other police and other departmental personnel would be recommended for inclusion in the tentative budget. PHASING PLAN FOR POLICE PERSONNEL: At the May 31st work session, Vice Mayor Parish proposed a phasing plan for hiring all of the uested Police personnel during the year. Based on a comparison between the figures calculated q p Y the Finance Department for new hire costs and the figures prepared by the Police Department for new hire costs that were presented by Vice Mayor Parish, an amount of $39,724 should be added the to thep hasing plan cost to account for the step and pay plan adjustments that are proposed. The new hire costs presented at the May 31st work session used the current FY 2005/06 Police Step Plan and Town Pay Scale rates. A revised phasing plan that has been reviewed by the Police Chief is shown below: Personnel Costs vv/Mkt Adj & No Benefit Increase Salary FY 06/07 Grade/ FTE w/mkt Benefits TOTAL Hire Date STEP Impact adjustment Office Specialist 34 1.00 $ 35,569 14,154 $ 49,723 Jul-06 49,723 Lead Dispatcher 1 1.00 $ 35,700 15,215 $ 50,915 Jul-06 $ 50,915 Records Specialist 1 1.00 $ 28,951 13,968 $ 42,919 Apr-07 $ 10,730 Maintenance Technician 24 1.00 $ 28,480 16,775 $ 45,255 Apr-07 $ 11,314 Patrol Officers 1 4.00 $ 165,432 85,267 $ 250,699 Oct-06 188,024 Patrol Officers 1 2.00 $ 82,716 42,633 $ 125,349 Dec-06 $ 73,120 S.R.O. 1 1.00 $ 41,358 21,317 $ 62,675 Dec-06 $ 36,560 DARE. Officer 1 1.00 $ 41,358 21,317 $ 62,675 Dec-06 $ 36,560 Dispatcher 1 1.00 $ 34,327 15,017 $ 49,344 Jan-07 $ 24,672 $ 739,554 I $ 481,6191 ce Mayor Parish also stated that further General Fund savings of $230,862 could be realized by delaying the implementation of the COLA and market adjustments for the existing Police personnel Y 9 p until January 1, 2007. G:1BUDGETIFY 06-0718udgetSummary 6-7-06 Mtg.doc TOWN OF ORO VALLEY OUNCIL COMMUNICATION Page 3 of 4 UTILITY TAX: At the May 31st work session, Chair Lyra Done of the Finance and Bond Committee presented the Committee's recommendation regarding the implementation of a 4% utility tax on natural gas, electricity and water utility services during FY 2006/07. It was the Committee's recommendation that this revenue be used to help fund the public safety and other critical staffing needs of the Town, to help fund the recreation needs at the Naranja Town Site, and to mitigate current and future drawdowns on the fund balance of the General Fund. It was also recommended that the utility tax on water service be used to help supplement or offset future water base rate increases. Finally, it was recommended that this tax be revisited by the Council every two years as future retail sales tax revenues begin to be generated by the commercial shopping centers expected in the next few years. It has been estimated that this revenue source would generate $1.9 million annually. Based on Council discussion of this recommendation, it was requested that staff update the utility tax revenue projections so that this may be discussed further at a later June meeting or in July. It was also the general consensus of the Council to keep the utility tax revenues generated from the water service in the General Fund, rather than using them to subsidize the Water Utility Enterprise Fund. Staff will also calculate and bring forth what further adjustments would need to be made to the Town's 'lity expenditure budgets to accommodate the payment of the 4% utility tax by the Town on its own uaility bills. TOWN MANAGER'S RECOMMENDATION: The Town Manager recommends adoption of the FY 2006/07 Manager's Recommended Budget as presented on April 19th with those adjustments reflected in the attached Exhibit B. The Town Manager also recommends no additional positions added for FY 2006/07, except for the requested Water Utility Operator II in the Water Department. As you know, the Recommended Budget primarily focused on addressingthe issue of providingmuch needed market adjustments to the salaries of our existing personnel. In order to accomplish this, all new personnel requests were eliminated, and General Fund cash reserves were used to fund CIP expenditures. The goal was to take care of our existing employees and bring our pay scales up to parity with other competitive labor markets. This has been accomplished with the negotiation of the tentative Memorandum of Understanding (MOU) for the public safety staff and with the implementation of the salary market adjustments for the civilian staff. All additional recurring revenues projected for next fiscal year in the General Fund were used to accomplish this goal. If the Council adopts a utility sales tax at some point during FY 2006/07, the budget may be modified at anytime during the fiscal year to add specific expenditures, but it is problematic to authorize and hire new positions predicated on an unknown future event. 7QUEST FOR DIRECTION: Through the budget work sessions, the subsequent Town Council changes to revenues and expenditures have resulted in a $274,000 increase in the General Fund Contingency. The adoption G:IBUDGE7IFY 06-071BudgetSummary 6-7-06 Mtg.doc TOWN OF ORO VALLEY DUNCIL COMMUNICATION Page 4 of 4 of the Tentative FY 2006/07 Budget is scheduled for the June 21, 2006 regular Council meeting. At this point, Council direction is respectfully requested in the following areas: • Consensus on whether to approve a new, recurring funding source in the General Fund to pay for additional staff positions • Determination as to which positions to add for FY 2006/07 and any phasing plan elements • Any other budgetary items that require addition, deletion or change as deemed necessary by the Mayor and Council ATTACHMENTS: 1. Exhibit A - Detailed General Fund Summary Through May 31, 2006 2. Exhibit B — Cumulative Council Line Item Changes Worksheet Through May 31, 2006 3. Exhibit C — Summary FY 2006/07 Requested Personnel Costs by Department Worksheet fid Stacey Lem tjA149S Finance Dir for r) David L. Andrews Assistant Town Manager 01/01 4 1 Chuck Sweet Town Manager G:IBUDGETIFY 06-071BudgetSummary 6-7-06 Mtg.doc • t. o'' Exhibit A General Fund Summary thru May 31, 2006 Net Increase/(Decrease) Revenue Revenue per Manager Recommend $ 24,521,475 Budget Work Session Changes e Bed Tax Allocation 102,000 • Reduced LSTA Grant (11,800) Revised Revenues $ 24,611,675 Carryforward Fund Balance $ 11,363,788 Unspent EV Model costs carried fwd 50,000 Unspent ERP system costs carried fwd 125,000 Revised Carryforward Fund Balance $ 11,538,788 Total Revised Revenues & Carryforward $ 36,150,463 Expenditures Now Expenditures per Manager Recommend $ 25,498,117 Budget Work Session Changes Recurring: o Town Council 2.3% COLA 1,623 p Department Heads Salary Mkt Adjustments 47,451 o Reduction in Health Care Premiums (212,450) O PSPRS 2% Rate Decrease (94,000) Subtotal Recurring: $ (257,376) Non-Recurring: p Building Safety Storage Cabinets (5) 18,200 p Parks & Rec Increased lease for Amphi 21,000 p Reduced LSTA Library Grant Expenditures (11,800) p Custodial Utility Truck Bed 10,000 o EV Model Costs Budget Carried Forward 50,000 O ERP System Budget Carried Forward 125,000 p Bocce Ball Court- Parks & Rec 6,000 p Conceptual Planning for State Land Annexations 30,000 Subtotal Non-Recurring: $ 248,400 Total Council Expenditure Adjustments $ (8,976) Revised General Fund Expenditures $ 25,489,141 Exhibit A General Fund Summary thru May 31, 2006 Net Increase/(Decrease) Contingency Contingency per Manager's Recommend $ 10,387,146 Net Effect of Revenue & Expenditure Adjustments $ 274,176 Revised Contingency $ 10,661,322 Total Revised Expenditures & Contingency $ 36,150,463 FY 06/07 Town Managers Recommended Budget Deficit $ (976,642) FY 06/07 Revised Budget Deficit $ (877,466) FY 05/06 Carryforward CIP Projects Per Recommended Budget $ 296,860 EV Model Carryforward Project Costs 50,000 ERP System Carryforward Project Costs 125,000 Revised FY 05/06 Carryforward CIP Projects $ 471,860 4116* FY 06/07 Contingency $12,000,000 $10,387,146 $10,661,322 $10,000,000 $8,000,000 $6,000,000 $4,000,000 20%Reserve 20%Reserve Requirement, Requirement, $2,000,000 - $5,099,623 $5,097,828 $ Town Manager Recommend Revised Contingency per Council adjustments Exhibit B TOWN OF ORO VALLEY FY 2006/07 BUDGET Council Line Item Changes Through May 31, 2006 Department/Division Line Item _ Increase/(Decrease) GENERAL FUND: Recurring: Town Council 2.3% Cost of Living Adjustment $ 1,623 Various Departments Department Heads Salary Market Adjustments 47,451 Various Departments No Rate Increase in Health Care Benefits (212,450) Police PSPRS Rate Reduction _ (94,000) Economic Development Reduced Bed Tax Rebate (102,000) _ Subtotal Recurring $ (359,376) Non-Recurring: Building Safety (5) Fireproof storage cabinets $ 18,200 Parks & Recreation Increase lease expense for Amphi facilities 21,000 Library Reduced LSTA grant _ - Custodial Utility tool truck bed 10,000 Finance Carryforward Economic Vitality Model costs - Finance Carryforward ERP system costs - Parks & Recreation Bocce Ball Court 6,000 General Administration Conceptual Planning for State Annexations 30,000 Subtotal Non-Recurring $ 85,200 Total Council Adjustments $ (274,176) Contingency Per Manager's Recommended $ 10,387,146 Total Council Adjustments 274,176 Contingency Per Tentative Budget $ 10,661,322 HIGHWAY FUND Recurring: Department Heads Salary Market Adjustments $ 16,025 No Rate Increase in Health Care Benefits (36,093) Subtotal Recurring (20,068) _ Non-Recurring: _ Magee Road overlay _ $ 125,000 +Lighted street signs along Oracle Rd. 80,000 Asphalt Patching Truck 80,000 Loan transfer to Roadway Impact Fee Fund 1,000,000 Subtotal Non-Recurring $ 1,285,000 Total Council Adjustments $ 1,264,932 Contingency Per Manager's Recommended $ 2,872,307 Total Council Adjustments (1,264,932) Contingency Per Tentative Budget $ 1,607,375 G:\BUDGET\FY 06-07\Council Line Item Changes Department/Division Line Item Increase/(Decrease) 'PUBLIC TRANSPORTATION Recurring: No Rate Increase in Health Care Benefits $ (5,487) Total Council Adjustments _ $ (5,487) ROADWAY IMPACT FEES Non-Recurring: Loan transfer from Highway Fund $ (1,000,000) Total Council Adjustments $ (1,000,000) Contingency Per Manager's Recommended $ 520,743 Total Council Adjustments 1,000,000 Contingency Per Tentative Budget _ $ 1,520,743 WATER UTILITY Recurring: No Rate Increase in Health Care Benefits $ (31,772) Non-Recurring: Carry forward costs for Sheraton D-Zone Booster $ 80,000 Carry forward costs for Pusch Ridge Reservoir 50,000 Subtotal Non-Recurring $ 130,000 Total Council Adjustments $ 98,228 Contingency Per Manager's Recommended $ 1,915,523 Total Council Adjustments (98,228) Contingency Per Tentative Budget $ 1,817,295 ALTERNATIVE WATER RESOURCES Non-Recurring: Carry forward costs for Phase 1 In-line Booster $ 187,100 Carry forward costs for Phase 2 Mains 196,850 Total Council Adjustments r $ 383,950 Contingency Per Manager's Recommended $ 675,526 Total Council Adjustments (383,950) Contingency Per Tentative Budget _ $ 291,576 WATER CONNECTION FEES.. Non-Recurring: Carry forward costs for Stone Canyon H-Zone Mair $ 40,000 Carry forward costs for WP#15 0.5MG Reservoir 75,000 Total Council Adjustments $ 115,000 Contingency Per Manager's Recommended $ 6,507,573 Total Council Adjustments (115,000) Contingency Per Tentative Budget $ 6,392,573 G:\BUDGET\FY 06-07\Council Line Item Changes Department/Division Line Item Increase/(Decrease) 1STORMWATER UTILITY Recurring: No Rate Increase in Health Care Benefits $ (605) Total Council Adjustments _ $ (605) !SPECIAL REVENUE FUNDS Non-Recurring: Honeybee Village Pima County bond proceeds reduction $ (900,000) Honeybee Village 2nd cycle of grant funding from Tohono O'dham $ 500,000 Total Council Adjustments _ $ (400,000) !REGIONAL TRANSPORTATION AUTHORITY IMPROVEMENT FUND Non-Recurring: RTA Sales Tax Revenue $ (600,000) Roadway Improvements $ 600,000 Total Council Adjustments $ - G:\BUDGETFY 06-071Council Line Item Changes FY 2006/07 Revised Requested Personnel Total Costs Exhibit C TOTAL Grade/ FTE PERSONNEL STEP COSTS General Fund Human Resources K..»......v.....................:..... wM.•w»•.....tw-.»w.wKn.•w.».,n�w.w, ...._n�w:•.t..,...,.::::«.�.:::_, ..:n-.._::.:.v::::. :. ...-.. ,..........••••• ..... 1H.R. 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Officer nn w 1. 1.00 •,.< ..•. 108,753 ...,»»,t,+w..v«n..nw:.tn».,..,:w.....,...n!«xw.....t......nn....n.m......:.nn.,n»..m»..•..:twn•.vxnnty Y'.v:.»t.vn.:n:w...,. ....«.-j-m wnt.vw».v.....,.,..........r.: ••>j•••v.»ttww�wMnn+m»t.vw•.»wmv:wttvNnwntw.vv.»:n:.....................n.......:n n. ' ....:«x,»„v.,»�w-.vntNt,-:x::.t:»v:.wnw.v.vv.vn,v.,+,•x:.vr.•nv.v:n.n-.»v v:.. ..... ... ........ .............................. `is atcher. ... . .........__» ,...:..,..�.w.:... .:.:»..,., : . : ..... .,.r � .:::.» »k :::,..:.:.:..,:..:..n.::.,..,•.v.,:.»�.110::.0 : s 50,744 Nimiro .A.Rn»...E,.:.t...O........ff......»ic......e.....r.,.,.v.»:.,.........+..t...:�t�.,:t.,.,...,...,n..�,.» µ:.:..,...........,...,.K.�n..».,...:...:...:...tn..::.:.:...,.,.Ywn.:t»:.... 67,075 .,.,:. ..,. 13.00 $ 911,788 5.,•••»»v.K�..� w�.w....r ••,,.,,,,..w:..,,,,,,,,..» •.••.•-•-.-..-•••••..-.-•-..--•-....--.-•............... Court........... ' $[M •.H.o.•M>.>.M,•MY.•a:•MMw -•✓a[n.o»v.WM«v.,,'•ao,,.�wqy... .. „ :O.tl[4:K' :. 1.Court Services Clerk . 1 30; 100 r $ 45,149 9 Legal .....r:.....w»»+.w.+.n .N.:.,r : .++...r r.r..:.: .-»v.+.:...r::.k.....v.w:.::w+.:...+.r.+.:N........_::.vx«v....+..:.:.v.w«. ry Prosecution Leal Secreta 39' 1.00 Y$ 52,485 •h Building Safety • v »Mt.:...:.K-t.....,.:.,».,w.....:......:......... Commercial Plans Examiner 57 1.00 »»n - �$ 78,670 �.»w.�:»t,�wt...,twM.»t»�nnt»twnt..w»wx�.�n»w�«w». »tww.».,...nt»t,�,.,.�.�..t��..,...,w��•: �.........»�.n M.n.:n.......,..».....:....,..., ....nnn.»Yn...,.t.:. .-........ .......................... BuildingInspector I f . ' ,5......`S � �!•..:.OCM.t•%•!n:nw:t.t:t.mn:r+S:•:y ............. -. v.v.v. �455SKN.M:M%N/n:M!•K4f:h:!SS.:`M:!KN•..w:n:bH.M!+.rttt!SAKS!..wr.:«M:!M%%!•:!!<S?([O•i<•%M, ti , 88,046 2.00 $ 166,716 Parks & Recreation w».....,.,.....,.,n,:.:wt..t.,,.n.v..«.....:.....,.....,................., : ......»30 1.00 � ,:,.n.w.n . .......... .. .......... .- Park Maintenance Worker $ 43,500 n v-._K... :w.ww.,n.n-..w.�K�w..-.Y.�w,:•«.....t- ,•:•..:•••,...t .„...•..-.:,....: ::•••••.„....„.....„, n•-:.....„..::: ::::::.:.::..- wnt.,.«»..»:::.:.»n.»..�.wr.»t...w..:w.»:::.».»wx::x...:::ww:n.Nw.«.M:..v.:.»Y.Yn,:.�,.»»K..:•.V. .At: ». Park Monitor 0f 0.80 : »,»«.:.v:.:,.,..-.t-..,...�..v......:.,.:,....32,945,. �..:, ---,, .S��_r. Offiic.K..MeY.rAssist ant:..n�.»Nw.<v.�.,owY<.Ke.y_esn.�.:.,n...,..«..Baas•Y.w:o.«.w.,.::,.o...»«..<.»-.,r...w�w.<.+..<.y«.,<:•w„Kk,Y.«...r..«.»..«n«K�•+s:w.....:wM.«.r�.«.Ma_<r...,:.w...«Ywz<«aw!rw.»:<.xY.,:...;..r<rw'..1 33 1 00 <«a..N--.-..< ««a._. . NiYY, . w —N .... Recreation Leader 32 0 50 18,154 54 .-»««:..». .,Aw .....:.. 3.30 $ 138,910 DevelopmentReview ....,,.tn»::„..... ,,,.:,...v......:...,.,...,...... :..........„...,.....n.:,t,:: nw......::,....::.........,. tlimpor. Civil Engineer - - -- 103 016 70 1 00 FY 2006/07 Revised Requested Personnel Total Costs Exhibit C Grade/ TOTAL STEP FTE PERSONNEL COSTS Custodial �.v.................... ��............................•... .............__.v...:.v..:.............r...........:............::..........ry. .•:•:Facility Maintenance Crew Lead 45i 0.50 II i $ 30,820 -.::::::::::::::-...:!-::::,..:.::.::::::::::.:..:-..:.:::::,:::::.....:.:::.......:.:::!:!.....::::!:-!.:::::!:,...:.!:!:.:..........:!,!::!: :!:::::.:*:.:.::::::*.:::::.*:: :::.:: ::.*..i::::::::: :.:::.:::.:::.*:.:!*::::-..:K:!:-:*.::::...i.......::iiiii. General Fund 25.80 $ 1,664,014 Highway Fund Public Works [m;y.!I/.•Y.[y:[[w:K!!MHCr[.;!•l.!y:!•![!!;M^^Y.<[[.m:Nn:r.i.i.i[!r..x<re!v!<.<[.,vy: �rrwb[<r......mx!!!!+.rA..:^.....<•v,<!:'!r[w:N.<•:.........v..,W.wr +rnf![...... Sr. Civil Engineer Tech 1 . 531.00 . 148,186 I „.wx....... w.:r_ .,. v �w.....�.�kr..,...w.... . . .. Facility,Maintenance Crew Lead 45 0.50 ....K�:...wrr......::....r...x..r.r.._.....30,820 i .::.......v:.,..�.�..: kr..v:.:::.:.�..:.:.:::�..:..v::.�r.:�.Av:....::�.r:�::....:.:..�..�:�..:.:.rw.:..w::.:.......:.:�..:...�..:....�..v:....µ.....ww�.w..ri... landscaper r 35 2.00 , .......... ,..:....r.„.........,.. (4 602) Highway Fund 3.50 $ 174,403 Public Transportation Fund Transit F[.«[<«a<.r•x<[.xm<!!<!•xxN.:wxy<o::[ox.<•x<!.+,�.w.,.....,[:..<.:!<..:[.:...«r<o <•wr.:..x.x•:<•xrr.xx•:.x•:a!!!..•,•xx<vxn<.<a•»:!.:rx<a<.+.....u.:�r.:o:r.:r<a:[«,.+.,w..•..�.r. Dispatcher 1 Ixr.. 301 1.00 I I $ 46,496 Public Transportation Fund 1.00 $ 46,496 Enterprise Fund , ?�r JY>Y• x�'r?{J> WaterUtilityv.:.......:.:.....:........... r �x .:..............................:................�..... Water Utility Operator II 46 1.00Y $ 98,273 Planner-Water Conservation i 561 1.00 11 i 89,338 i Electrical Technician f 47 51,684 ox;• Customer Service-Rep. 1 I 361 0.50 1 i 17,379 Enterprise Fund I 3.50 $ 256,674 TOTAL NEW PERSONNEL COSTS I 33.80 I I $ 2,141,587