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HomeMy WebLinkAboutPackets - Council Packets (1391) AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION AUGUST 15, 2001 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS — TOWN MANAGER The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE —According to the Arizona Open Meeting Law, the Town Council may only discuss matters listed on the Town Council Agenda. Matters brought up by the public under "Call to Audience"cannot be discussed by the Town Council as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience'; please specify what you wish to discuss when completing the blue speaker card. 1. CONSENT AGENDA (Consideration and/or possible action) A. Approval of Minutes — 08/01/01 B. Information Activities Report — July 2001 C. Approval of the Budget & Bond Committee Report for the fiscal year ended June 30, 2001 D. Resolution No. (R) 01-71 A Resolution of the Town of Oro Valley, Pima County, Arizona Authorizing and Approving a Contract with CH2MHILL for an Engineering Study of Onsite Non-potable Turf Distribution System within the Town of Oro Valley Limits in the amount of$193,600.00 E. Resolution No. (R) 01-72 A Resolution of the Town of Oro Valley, Pima County, Arizona Authorizing and Approving a Contract with Camp Dresser & McKee Inc. for Engineering Design and Construction Period Services for Water Plant No. 4 "D" Zone 0.6 Million-Gallon Reservoir and "F" Zone Booster Station in the amount of$206,987.00 08/15/01 Agenda, Council Regular Session 2 F. Resolution No. (R) 01-73 Approval of the Application for additional funding for Transit via LTAF II (formally known as Senate Bill 1556, House Bill 2565) G. Approval of The Diocese of Arizona for The Church of the Apostles Application for Inclusion to the Water Utility Service Area H. Approval of 2000/2001 Planning & Zoning Commission Work Plan I. OV12-99-19 Approval of Substitute Assurance Agreement between Monterey Homes Construction, Inc. and First American Title Insurance Company as Trustee of Mira Vista, Lot 30 J. Approval of request for term extension for the Trails Task Force members through December 2001 ; the appointment of Jo Terry Sinding as the new Parks and Recreation Advisory Board representative on the Task Force; and the appointment of Karen - Baker as an additional citizen member on the Task Force K. Approval of request by Nicholas Malden of Ventana Medical System, Inc. for a street name change for Rancho Vistoso Neighborhood 3, from Vistoso Commerce Loop located on the west side of Rancho Vistoso Boulevard only to Innovation Park Drive 2. PRESENTATION OF THE METROPOLITAN ENERGY COMMISSION'S — CLEAN CITIES AWARD TO MAYOR AND COUNCIL 3. APPOINTMENT OF MEMBERS TO THE WATER UTILITY COMMISSION WITH TERMS TO EXPIRE JUNE 30, 2004 4. PUBLIC HEARING —APPROVAL OF AN APPLICATION FORA PERSON TRANSFER, SERIES 09 LIQUOR LICENSE — BASHA'S #125 (FORMERLY ABCO), LOCATED AT 13005 N. ORACLE ROAD 5. PUBLIC HEARING — ORDINANCE NO. (0)01-14 AMENDING SECTION 2-1-1 (ELECTED OFFICERS) OF THE ORO VALLEY TOWN CODE BY INCREASING THE COUNCIL MEMBERSHIP FROM FIVE MEMBERS TO SEVEN MEMBERS; REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; PRESERVING THE RIGHTS AND DUTIES THAT HAVE ALREADY MATURED AND PROCEEDINGS THAT HAVE ALREADY BEGUN THEREUNDER (CONTINUED FROM MAY 16, 2001) Explanation: The Mayor & Council considered this Ordinance at their May 16, 2001 Council meeting. A motion was made to continue this item and consider at a meeting no sooner than August 1 and no later than August 30, 2001. If the Ordinance is adopted, Section 2-1-1 of the Oro Valley Town Code will be amended to increase the Town Council membership from 5 to 7 members. The 2 additional Council member seats will become available at the March 12, 2002 Oro Valley Primary Election. 08/15/01 Agenda, Council Regular Session 3 6. PROPOSED LEAGUE OF ARIZONA CITIES AND TOWNS RESOLUTIONS REGARDING 1) ENABLING LEGISLATION FOR SPECIAL DISTRICTS AND 2) HIGHWAY USER REVENUE FUNDING (HURF) Explanation: Through the League of Arizona Cities and Towns, cities/towns may propose resolutions to develop municipal policy that would be beneficial for all cities/towns in Arizona. This year, Oro Valley is proposing 2 resolutions for consideration. 7. OV12-00-20 RANCHO VISTOSO NEIGHBORHOOD 10, PARCEL Z, PRELIMINARY PLAT FOR 10 SINGLE FAMILY LOTS LOCATED NORTH OF MOORE ROAD AND HALF MILE WEST OF RANCHO VISTOSO - BOULEVARD, PARCEL NO. 219216360 Explanation: The WLB Group, representing Vistoso Partners LLC, requests approval of a preliminary plat for a proposed 10 lot subdivision on 8.79 acres. The zoning designation is Rancho Vistoso Planned Area Development (PAD) medium density residential (3 — 6 dwelling units per acre). 8. COMMENCEMENT OF THE CAPITAL IMPROVEMENTS PROGRAM FOR FISCAL YEAR 2002/03; APPOINTMENT OF THE TECHNICAL ADVISORY COMMITTEE; AND APPOINTMENT OF A COUNCIL MEMBER TO THE CIP ADVISORY COMMITTEE Explanation: Staff requests approval from the Council to commence the Capital Improvements Program (CIP) process, to appoint the Technical Advisory Committee; and, to appoint a Council member to the CIP Advisory Committee. The Capital Improvements Program is the method by which Oro Valley determines future infrastructure requirements and plan the financing of facilities and equipment to provide services over a five-year period. 9. POSSIBLE POSTPONEMENT OR CANCELLATION OF THE SEPTEMBER 5, 2001 COUNCIL MEETING TOWN MANAGER'S REPORT CALL TO AUDIENCE—According to the Arizona Open Meeting Law, the Town Council may only discuss matters listed on the Town Council Agenda. Matters brought up by the public under "Call to Audience"cannot be discussed by the Town Council, as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. 08/15/01 Agenda, Council Regular Session 4 ADJOURNMENT POSTED: 08/08/01 4:30 p.m. lh A packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. — 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk, at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this Agenda, please complete a blue speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the blue speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda that you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. MINUTES A ORO VALLEY TOWN COUNCIL REGULAR SESSION AUGUST 1, 2001 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION CALL TO ORDER 6:02 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Fran LaSala, Vice Mayor Dick Johnson, Council Member Bart Rochman, Council Member Werner Wolff, Council Member EXECUTIVE SESSION MOTION: A MOTION was made by Council Member Wolff to go into Executive Session at 6:02 p.m. for the following purpose: 1. Pursuant to ARS 38-431.03(A)(3) & (A)(4) discussion and/or consultation for Legal Advice & pending litigation regarding Anderson Roache III vs. Town of Oro Valley et al 2. Pursuant to ARS 38-431.03(A)(3) & (A)(4) discussion and/or consultation for Legal Advice & pending litigation regarding Oro Valley Municipal Property Corporation vs. Canada Hills Water Co. Ltd. Partnership 3. Pursuant to ARS 38-431.03 (A)(7) discussion and/or consultation with Town representatives regarding negotiations for purchase, sale or lease of real property within the Town Council Member Johnson SECONDED the motion. Motion carried, 5 —0. Mayor Loomis announced that in addition to the Town Council, the Town Manager, the Town Attorney, and the Town Clerk, Chris Enos, Outside Legal Counsel, Mary Anne Yellas, Senior Claims Examiner with Southwest Risk and Police Chief Danny Sharp would be present for Item #1. In addition, Water Utility Director Alan Forrest would be present in Executive Session for Item #2 and Finance Director David Andrews would be present for Item #3. MOTION: Council member Johnson MOVED to go out of Executive Session at 7:10 p.m. Vice Mayor LaSala SECONDED the motion. Motion carried, 5 —0. 08/01/01 Minutes,Council Regular Session 2 RESUME REGULAR SESSION CALL TO ORDER 7:20 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Fran LaSala, Vice Mayor Dick Johnson, Council Member Bart Rochman, Council Member Werner Wolff, Council Member PLEDGE OF ALLEGIANCE Mayor Loomis led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Town Manager Chuck Sweet reviewed the upcoming meetings. CALL TO AUDIENCE No speakers. 1. CONSENT AGENDA MOTION: Council Member Johnson MOVED to APPROVE the Consent Agenda as presented. Council Member Wolff SECONDED the motion. Motion carried, 5 —0. A. Minutes—6/28/01; 7/18/01 B. 0V12-99-19 Approval of Substitute Assurance Agreement between Monterey Homes Construction Inc., and First American Title Insurance as Trustee of Mira Vista, Lots 46 and 47 C. OV12-00-19 Approval of Rancho Vistoso Parcel G Final Plat, for 88 single- family lots located on the west side of Desert Fairways Drive within Rancho Vistoso Neighborhood 10, Parcel 219-220-01 G D. Approval of request by United Way of Greater Tucson for sponsorship of a forum to discuss transportation issues hosted by United Way scheduled for Wednesday, August 8, 2001 from 4:00 p.m. to 6:00 p.m. in the Town Council Chambers 2. PUBLIC HEARING— ORDINANCE NO. (0)OI-22AN ORDINANCE OF THE TOWN OF ORO VALLEY, PIMA COUNTY, ARIZONA, AMENDING CHAPTER 3, SECTION 3-5-5 BOARD OF ADJUSTMENT, OF THE CODE OF THE TOWN OF ORO VALLEY, ARIZONA Town Manager Chuck Sweet reviewed the Council Communication and explained that Arizona Revised Statutes require incorporated communities in Arizona to have a Board of Adjustment (BOA.) Oro Valley's current Board of Adjustment is a five-member 08/01/01 Minutes,Council Regular Session 3 Board whose members are appointed by the Town Council. He explained that a conflict currently exists between the Town Council Policies and Procedures and the Town Code for appointments to the Town's BOA. Mr. Sweet recommended that the Town Code be amended to read as follows: "The Town of Oro Valley Board of Adjustment shall consist of five members. Members shall serve two-year terms. Members must be Oro Valley residents. Members will be appointed to the Board of Adjustment by the Town Council as per the adopted policy for Appointments to Boards, Commissions and Advisory Bodies of the Town." Mr. Sweet explained that if the recommended amendment was approved, the Town would be consistent with its interview and appointment process for all of the Town's Boards and Commissions. Mayor Loomis opened the public hearing. There being no speakers, the public hearing was closed. MOTION: Council Member Johnson MOVED to ADOPT Ordinance No. (0)01-22, amending Chapter 3, Section 3-5-5, Board of Adjustment, of the Code of the Town of Oro Valley, Arizona. Council Member Rochman SECONDED the motion. Motion carried, 5 —0. 3. OV6-01-01 —AT&T WIRELESS APPEAL OF JUNE 12, 2001 DEVELOPMENT REVIEW BOARD DECISION TO DENY THE APPLICANT'S REQUEST FOR A TIER 1 MINOR TELECOMMUNICATION FACILITY (PROPOSED SITE IS LOCATED IN THE COMMON AREA OF THE ESTATES OF HONEY BEE CANYON (PARCEL#219202840), AT THE NORTHEAST CORNER OF RANCHO VISTOSO BOULEVARD AND QUIET RAIN DRIVE) Community Development Director Brent Sinclair reported that the applicant, AT&T Wireless, has submitted a request for a continuance of this item until September 5, 2001. In response to a question from Mayor Loomis, Shawn Smith, Technical Solutions, representing AT&T Wireless, explained that they are requesting the continuance of their appeal to allow them more time to research the possibility of completely burying the ground equipment and to also study the size of the proposed antenna pole. Vice Mayor LaSala stated that there might be significant changes to the applicant's original plan. He questioned whether the item would be returned to the Development Review Board (DRB) for their review since they would be looking at a different approach to the project. Town Attorney Dan Dudley explained that the Council would have the discretion to send the item back to the DRB. Mayor Loomis opened the floor for public comment. John Bolt, 730 E. Cool Mist Drive, stated that the main concern expressed to the Development Review Board by the neighbors was the actual location of the facility. He 08/01/01 Minutes,Council Regular Session 4 said that he felt the item should be sent back to the DRB for their review and re-noticed since AT&T may be changing their original submittal. Mr. Bolt also stated that he felt that everyone in the subdivision should be sent notice of the meetings, not just those within three hundred feet of the proposed location of the facility. He also stated that he felt that if the item were continued to September, then more of the residents would have a chance to address the issue. Michael Carroll, 14257 N. Greenspun Place, agreed that any changes should be returned to the Development Review Board if AT&T has major revisions to the project. Jeff Weatherford, 341 W. Ajax Peak, explained that he was a member of the Development Review Board. He stated that he supported the idea of the item going back to the DRB since there may be some significant changes to the proposed facility. He explained that there were several issues with the proposed above-ground facility and pole and how they would look. He stated that since AT&T was looking at the possibility of an underground facility, it should be presented to the DRB again. MOTION: Vice Mayor LaSala MOVED to send the issue back to the Development Review Board when AT&T was ready to present their revised project. Council Member Johnson SECONDED the motion. DISCUSSION: Discussion followed regarding the changes being sent back to the Development Review Board, re-noticing of the property, the need to improve cellular service in the Town and having the surrounding homeowners and applicant work together to resolve the issues. In response to a question from Mayor Loomis, Mr. Sinclair explained that in Tier I Minor Telecommunications Facilities, neighbors within three hundred feet are notified. He also explained that they do not notify the Homeowner's Associations (HOA) at this level but the Master Association would receive notice. In response to a question from Mayor Loomis, Mark Lewis, Lewis Management Association (management company for the Homeowner's Association involved) explained that the Estates at Honey Bee Ridge HOA should receive notice as they own common area within the three hundred feet of the proposed facility, but the HOA does not routinely forward public notices. Therefore, the only notices received by the surrounding neighbors would be those which are sent out by the Town. AMENDMENT TO THE MOTION: Mayor Loomis requested that the motion be amended to add that the item would be renoticed when it is scheduled to go before the Development Review Board. Vice Mayor LaSala and Council Member Johnson agreed to the amendment. MOTION as AMENDED carried, 5 —0. 08/01/01 Minutes,Council Regular Session 5 4. OV12-97-17C THE WLB GROUP REQUESTS A REPLAT OF LOT 30 IN COPPER RIDGE 1 (PARCEL #224082070) LOCATED 'A MILE EAST OF LA CHOLLA BOULEVARD AND SOUTH OF TANGERINE ROAD Community Development Director Brent Sinclair reviewed an overhead map depicting the area explaining that the Mira Vista subdivision is located approximately one-fourth of a mile east of La Cholla Boulevard and south of Tangerine Road in Copper Ridge I. He explained that currently the lot (#30) consists of approximately 54,758 square feet. Originally, the lot was designed around an existing residence; however, the house has been removed allowing the requested split into two lots to be achieved. Mr. Sinclair explained that if the request for a re-plat on the lot is approved, the split would create Lot 50 (32,247 square feet) and Lot 51 (22,510 square feet.) He also explained that the proposal meets the requirements of the Zoning Code and staff recommends approval. In response to a question from Mayor Loomis, Charles Hulsey, The WLB Group, representing the applicant, Fairfield Homes, explained that the surrounding lots exceed 20,000 square feet in size. MOTION: Vice Mayor Johnson MOVED to APPROVE 0V12-97-17C, replat of the Final Plat for Lot 30 in Copper Ridge I. Council Member Wolff SECONDED the motion. Motion carried, 5 — 0. 5. RESOLUTION NO. (R)01-71 A RESOLUTION OF THE TOWN OF ORO VALLEY, ARIZONA, DECLARING THAT THE "SCOPE OF WORK AND CONSULTANT COST FOR THE TOWN OF ORO VALLEY FOCUS 2020 GENERAL PLAN UPDATE 2001" IS A PUBLIC RECORD; AND DECLARING AN EMERGENCY; AND AUTHORIZING THE AWARD OF CONTRACT AGREEMENT FOR CONSULTING SERVICES BETWEEN THE TOWN OF ORO VALLEY AND BRW, INC. FOR GENERAL PLAN CONSULTING SERVICES Community Development Director Brent Sinclair reported that on June 28, 2001 the Town Council approved the General Plan Update 2001 Scope of Work and the revised Public Participation Action Plan. He stated that staff is recommending Council's approval of a contract with BRW, Inc. for consultant for the General Plan Update 2001. MOTION: Vice Mayor LaSala MOVED to APPROVE Resolution (R)01-71, Final Scope of Work and Consultant Cost of$236,000 for the Town of Oro Valley General Plan Update 2001 and authorize Town legal staff to prepare a contract consistent with the approved cost and Scope of Work. Council Member Rochman SECONDED the motion. Motion carried, 5 —0. Mayor Loomis recessed the meeting at 7:55 p.m. The meeting resumed at 8:05 p.m. 08/01/01 Minutes,Council Regular Session 6 6. RECONSIDERATION OF ORDINANCE NO. (0)01-20 OV11-01-01 RECONSIDER ORDINANCE NO. (0)01-20 AMENDING THE TOWN OF ORO VALLEY GENERAL PLAN FOR A PORTION OF RANCHO VISTOSO NEIGHBORHOOD 11 BORDERED ON THE EAST, NORTH AND WEST SIDES BY THE TOWN BOUNDARY AND BY STONE CANYON II, III AND IV ON THE SOUTH Town Manager Chuck Sweet reported that the applicant Vistoso Partners LLC has requested a reconsideration of the action taken by the Town Council on July 18, 2001, approval of Ordinance (0)01-20. Additionally, the Town Attorney has expressed legal concerns relating to the "considerations"included in the General Plan Amendment. MOTION: Council Member Rochman MOVED to RECONSIDER (0)01-20, previously adopted by the Town Council on July 18, 2001 due to legal concerns expressed by the Town Attorney. Council Member Wolff SECONDED the motion. DISCUSSION: Council Member Rochman explained that in addition to the Town Attorney's legal concerns, he felt that a Study Session should be held as was originally scheduled. He said that the Town Manager had also recommended that the item be continued for further study. Council Member Rochman also stated that there seemed to be a lack of support from the citizens on approval of this item. Vice Mayor LaSala stated that in his opinion, four council members can make a decision on Town matters. He also stated that the item has been studied in detail. He explained that he doesn't mind a reconsideration, but at the July 18th meeting four of the five council members agreed that if you are going to develop in "undevelopable" areas or change the zoning in Neighborhoods 11 and 12, then terms (considerations) needed to be applied. Mayor Loomis opened the floor for public input. Hector Conde, 14040 N. Lobelia, recommended that the Council rescind the ordinance rather than reconsider and continue it. He said that that would provide time to allow public participation. He said that he was interested in protecting the environment and to further the best interests of the Town. Mayor Loomis stated that he was opposed to reconsidering the ordinance as it had been studied in detail and it could go on forever. He stated that the action by the Council two weeks prior created a starting point for the any amendments to the General Plan during the update process. Mayor Loomis also stated that the Planning & Zoning Commission provided recommendations and considerations for the item. He stated that he felt it was time to move forward and not keep revisiting the issue. Council Member Rochman reiterated that there were legal concerns expressed. 08/01/01 Minutes,Council Regular Session 7 Council Member Johnson stated that he felt strongly that conditions (considerations) should be part of a Planned Area Amendment (PAD) or a rezoning and not as part of a General Plan amendment. He stated that he supported the reconsideration. Mayor Loomis further stated that the Land Use Map in the General Plan has special conditions applied and pre-annexation agreements have been applied to the General Plan in the past. He explained that Ordinance (0)01-20 would not become effective until the PAD amendment was approved which is where the considerations would be satisfied. Council Member Wolff agreed with Council Member Rochman's concerns regarding the concerns expressed by the Town Attorney, the fact that a Study Session was not held, and Town residents do not agree. He agreed that the Council should revisit the issue. CALL FOR THE QUESTION: Motion for reconsideration carried, 3 —2, with Mayor Loomis and Vice Mayor LaSala opposed. 7. ORDINANCE NO. (0)01-20 OV11-01-01 REQUEST TO AMEND THE TOWN OF ORO VALLEY GENERAL PLAN FOR A PORTION OF RANCHO VISTOSO NEIGHBORHOOD 11 BORDERED ON THE EAST, NORTH AND WEST SIDES BY THE TOWN BOUNDARY AND BY STONE CANYON II, III AND IV ON THE SOUTH MOTION: Vice Mayor LaSala MOVED to CONTINUE Ordinance (0)01-20, amendments to the 1996 General Plan, to the regular Town Council meeting of September 19, 2001. Council Member Rochman SECONDED the motion. MOTION: Council Member Rochman MOVED to AMEND the motion by adding the wording "thereby allowing the Town Council to hold a Study Session prior to the September 19th Council meeting." Council Member Wolff SECONDED the amendment to the motion. The motion on the amendment carried, 3 —2, with Mayor Loomis and Vice Mayor LaSala opposed. MOTION as AMENDED carried, 5 —0. 8. RECONSIDERATION OF ORDINANCE NO. (0)01-21 OV11-01-02 RECONSIDER ORDINANCE NO. (0)01-21 AMENDING THE TOWN OF ORO VALLEY GENERAL PLAN FOR THE AREA KNOWN AS RANCHO VISTOSO NEIGHBORHOOD 12,LOCATED NORTH OF RANCHO VISTOSO BOULEVARD IN THE NOTCH FORMED BY THE TOWN BOUNDARIES BETWEEN RANCHO VISTOSO NEIGHBORHOODS 11 & 13 MOTION: Council Member Rochman MOVED to RECONSIDER Ordinance (0)01-21 previously adopted by the Town Council on July 18, 2001 due to legal concerns 08/01/01 Minutes,Council Regular Session 8 expressed by the Town Attorney. Vice Mayor LaSala SECONDED the motion. Motion carried, 4— 1, with Mayor Loomis opposed. 9. ORDINANCE NO. (0)01-21 OV 11-01-02 REQUEST TO AMEND THE TOWN OF ORO VALLEY GENERAL PLAN FOR THE AREA KNOWN AS RANCHO VISTOSO NEIGHBORHOOD 12, LOCATED NORTH OF RANCHO VISTOSO BOULEVARD IN THE NOTCH FORMED BY THE TOWN BOUNDARIES BETWEEN RANCHO VISTOSO NEIGHBORHOODS 11 & 13 MOTION: Vice Mayor LaSala MOVED to CONTINUE Ordinance (0)01-21, amendments to the 1996 General Plan to the regular Town Council meeting of September 19, 2001 thereby allowing sufficient time for the Town Council to hold a Study Session. Council Member Rochman SECONDED the motion. Motion carried, 5 —0. TOWN MANAGER'S REPORT Town Manager Chuck Sweet reported that the General Plan 2020 update process is beginning and applications for the Steering Committee can be submitted to Melissa Shaw, General Plan Project Manager. CALL TO AUDIENCE No speakers. ADJOURNMENT MOTION: Vice Mayor LaSala MOVED to ADJOURN the meeting at 8:30 p.m. There being no objections, the meeting was adjourned. Respectfully submitted, Roxana Garrity, Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 1st day of August 2001. I further certify that the meeting was duly called and held and that a quorum was present. Dated this day of ,2001. Kathryn E. Cuvelier, CMC Town Clerk TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: August 15, 2001 TO: HONORABLE MAYOR & TOWN COUNCIL FROM: Bob Kovitz, Public Information Officer Kevin Verville, Information Systems Administrator S U BJ: Information Activities Report July, 2001 The following brief narrative and statistics are provided to the Mayor and Council to describe efforts being made to improve and upgrade the Town's website along with different methods of distributing information to our citizens. As part of those efforts, a report will be submitted to the Mayor and Council each month outlining the progress that has been made in these areas. In the 2001-02 Town Manager's budget narrative, it was indicated that the Public Information Services line-item had been reduced "due to the fact that the town is now utilizing other sources to advertise information regarding the community." Some of these major sources are described in this report. Since this is the first of these reports, we welcome any comments or suggestions that would help us to improve future reports. Website Report In July, 2001, the Town's website address (URL) was changed from www.ci.oro- valley.az.us to townoforovalley.com. (In actuality, web viewers to the new address are being automatically redirected to the old one). There were no broad public relations efforts made to launch the new address since it was considered to be a "soft launch" as we continued to work on the site. When the existing pages and links are reevaluated and modified as necessary, there will be a major effort to publicize the new address. The statistics contained in this report are meant to establish a baseline against which we can measure future use of the site. We have selected only a few statistics that represent some of the most important areas that we are following. It is important to note both the entry point pages and the exit point pages. These give us an indication of where (outside of the home page) each viewer was heading when he or she visited the site, and the last page that the viewer looked at before exiting. Clearly, Human Resources, the Clerk, and the Agenda rate as the most visited places on the site. The Court, Library and Parks were also popular pages. Statistics for July 2001 Total Sessions: 6639 Total Blind Sessions: 2884 Average Daily Sessions: 214 Top Five Most Commonly Accessed Pages Home 5035 page views Human Resources 1036 page views Agenda 230 page views Visitors 199 page views Clerk 192 page views Top Five Entry Point Pages Home 1889 page views Human Resources 253 page views Clerk 72 page views Agenda 66 page views Library 58 page views Top Five Exit Point Pages Home 1212 page views Human Resources 495 page views Agenda 73 page views Court 57 page views Parks 57 page views Statistics for the 12 Months Ending July 2001 Average Monthly Sessions 9478 Average Daily Sessions 286 Terminolociv Session: A visit to the web site where at least one link was selected (meaning the visitor viewed more than one page). Blind Session: These are visits to the site by viewers who have "bookmarked" or saved the site name as one of their "favorite places." This means that search engines did not refer the viewers for their visits. Page Views: Number of requested pages from the web server during an individual session. Entry Point Page: First page viewed when arriving at the site. Exit Point Page: Last page viewed before leaving the site. Note: Town of Oro Valley employees account for approximately 1.5% of the total sessions for the month. These employees usually access the site to check on information, links or projects that they have been working on. Media Coverage During July, 2001, the Town received normal coverage in the print media following or in anticipation of actions taken at Town Council, Planning and Zoning Commission, Development Review Board and other advisory panel meetings. These included articles regarding the two referenda drives that were launched. In addition, the Town also received significant print media space regarding other programs and issues. In particular, there were feature articles regarding: • the dedication of the summer student youth project benches along Lambert Lane • the 4th of July celebration at CDO-Riverfront Park • the Town's public art programs in general • commercial development along Oracle Road • general plan update activities • building standards and preservation of residential views The Town was also featured in at least five different stories on television news: 7/25 KVOA 6 p.m. and 10 p.m.—Commercial Development 7/27 KOLD 12 noon Student art project on Lambert Lane 7/28 KOLD 5:30 p.m. and 10 p.m. Commercial Development There was also one radio interview on KUAT radio regarding the EPA grant to the Save- A-Plant program. The Sun City Tipster has been cooperative in printing our major press releases and schedules as part of its monthly publication. The "junior page" advertisement in the Northwest Explorer was maintained throughout the month with a prominent note encouraging the readers to check the Town's website for more information about any of the topics mentioned in the ad. :ob Kovitz, 'ublic Information Officer 71if:1-r/7?' Ke Verville Iny Q 1rmation System Administrator Chuck Sweet, Town Manager C TOWN OF ORO VALLEY DUNCIL COMMUNICATION MEETING DATE: August 15, 2001 TO: HONORABLE MAYOR & COUNCIL FROM: David L. Andrews, Finance Director SUBJECT: Budget and Bond Committee Report to Council for the Fiscal Year Ended June 30, 2001 SUMMARY: On July 30, 2001 the Town's Budget and Bond Committee held its Regular meeting for the fiscal year ended June 30, 2001. The committee elected a chairman and vice-chairman, reviewed the finance report, the FY 2001/02 Town Budget and the use of bond proceeds for the water system and library construction projects. The Town's Economic Development Administrator made a presentation regarding commercial 7;onomic development activities within the Town and the committee was also updated regarding the progress of the Naranja Master Plan Task Force. Attached to this communication is the Finance Report for the fiscal year ended June 30, 2001. The information as presented represents pre-audit figures. In preparation for the annual audit, the Finance Department will be preparing accruals of revenues and expenses. The final figures will be presented as part of the annual financial audit to both the Town Council and Budget and Bond Committee. The Budget and Bond Committee unanimously recommended forwarding the report to the Town Council for acceptance by the Council. GENERAL FUND: Select points are as follows: Revenues exceeded expenses by $131,000 increasing the year end fund balance to $9.9M. 4> Revenues exceeded budget by approximately $137K primarily due to local sales tax collections and interest earnings. q> Departmental expenditures are under budget. Jther Funds State shared fuel tax collections are approximately $145K below budget. This revenue source should meet or exceed budget after adjusting for year-end accruals. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 q;). Collections for Townwide roadway development impact fees total $1,414K which is below budget by $220K. This variance is due to a budget estimate of 870 single family residential building permits versus an actual amount of 793. q> Collections from water connection fees total $1,400K which is below budget by $318K and also due to less than expected single family residential building permits. Oro Valley Water Utility • Net income increased by $1.1 M thereby increasing retained earnings to $3.3M. • Revenues from water sales are estimated to exceed budget by $44K after year-end accruals. Operating expenses are approximately $400K below budget. tt> Cash from operations exceeded budget by $236K. ATTACHMENTS: 1. Draft Minutes from July 30, 2001 Budget and Bond Committee Meeting 2. Finance Report for Fiscal Year Ended June 30, 2001. SUGGESTED MOTION: I move to approve the Budget and Bond Committee report to Council for the fiscal year ended June 30, 2001 as recommended by the Budget and Bond Committee. or I move to . . . Aecilu:Ic2 Cie,,,u,..., David L. Andrews Finance Director 04 I�� l Chuck Sweet Town Manager MINUTES DR AFT Town of Oro Valley Budget and Bond Committee Hopi Room 11,000 N. La Canada Drive Oro Valley, Arizona Monday, July 30, 2001 7:00 p.m. CALL TO ORDER 7:01 p.m. ROLL CALL PRESENT: Lyra Done, Member Andrew Masterman, Member Honey Pivirotto, Member Tom Polley, Member Bob Schlicting, Member STAFF PRESENT: David Andrews, Finance Director Suzette Krueger, Administrative Assistant Paul Loomis, Mayor Werner Wolff, Councilmember Jeff Weir, Economic Development Administrator Robert Jacklitch, Project Manager 1. Minutes from the April 30, 2001 Committee Meeting — Informational Item The minutes were reviewed by the committee. 2. Review of Rules and Operating Procedures of the Oro Valley Budget and Bond Committee David Andrews, Finance Director, explained that the Rules and Operating Procedures outline the membership, agendas, and the scope and powers of the committee. 3. Committee Election of Chairman and Vice-Chairman Mr. Andrews explained that each July an election for the Chairman and Vice-Chairman is held. The positions are for 1 year terms. MOTION: Lyra Done MOVED to elect Bob Schlicting as the Chairman of the Budget Y and Bond Committee. Andrew Masterman SECONDED the motion which passed 5-0. 1 MOTION: Bob Schlicting MOVED to elect Tom Polley as Vice-Chairman of the Budget and Bond Committee. 'Honey Pivirotto SECONDED the motion. Motion carried 5-0. 4. Discussion of Commercial Economic Development Activities — Presentation by Jeff Weir, Economic Development Administrator At the committee's last meeting, an update of the economic development activities of the Town was requested. Mr. Jeff Weir, Economic Development Administrator, informed the group of the various development activities within the Town. The Vistoso Towne Center, located on the southwest corner of Tangerine and Oracle is proposed to open the third quarter of 2003. It is being developed by DeRito Partners. The center will be positioned on 90 acres of land and will include 82,000 square feet of shopping facilities. Steam Pump Village is a Lifestyle Center that will focus on families. It is located on Oracle Road across from Honeywell. Diamond Ventures will be developing the complex that will include a 14-screen movie theater. A three story hotel is also being proposed. Pusch View Center is another shopping complex is anticipated at the base of La Reserve, located on the corner of Oracle and First Avenue. This center will feature upscale/higher end retail with specialty shops. The Ritz Carlton Resort is anticipated to open November of 2003. An anticipated request for a grading permit is expected in August or September. The resort will be a six-story building with over 300 units including casitas. Twenty-four residential units will be available for purchase. A million gallon reservoir tank is being constructed near Rancho Vistoso Boulevard and another 800,00 gallon tank will be constructed closer to the resort that will be their primary source for water needs. Ventana Medical Systems, Inc. is a high tech manufacturing facility located in Neighborhood 3 in Rancho Vistoso. The first of three buildings is in the process of being moved into. Just north of Ventana Medical will be Southwest Parks and Monuments, a publishing company that publishes materials for national parks. The Oro Valley Public Library is a $5M project that is currently underway. A 15,000 square foot facility will be constructed with a 10,000 square foot shell. The Naranja Town Site is currently being planned by the Naranja Master Plan Task Force. Mr. Weir answered questions from the committee. 2 • 5. Update and Status Review of FY 2001/02 Town Budget Mr. Andrews stated that the final budget was adopted by the Town Council on July 18 in an amount of $92,388,958. A presentation was reviewed by the committee covering financial resources, revenue sources, expenditures, staffing information, employee compensation and capital improvement projects. Mr. Andrews answered questions from the group. 6. Fiscal Year Ended June 30, 2001 Budget to Actual Review of Town Revenues and Expenditures/Expenses Mr. Andrews explained that the Finance Department is in the process of year-end accruals and is getting ready for the audit. The audit will be presented to the committee in October. Mr. Andrews reviewed selected points for each fund and answered questions from the group. MOTION: With regard to the quarterly budget review, Ms. Done MOVED to forward the report to the Town Council with a favorable recommendation for acceptance. Ms. Pivirotto SECONDED the motion, which carried 5-0. 7. Review of Town Use of Proceeds from Long-Term Debt Issuances: a. 1999 Municipal Property Corporation Excise Tax Revenue Bonds Mr. Andrews explained that this funding from this bond will be used to make improvements to the 30 year old water system. Approximately $611,000 is left of the $1.1 M total budget figure. b. Water Development Fee Revenue Obligations, Series 2000 This $6.7M bond issue will be repaid via water connection fees. It should be nearing the construction phase soon. c. 2001 Municipal Property Corporation Excise Tax Revenue Bonds This $9M bond is the most recently issued. $5.6M is dedicated to water improvements including reservoirs and mains. The remaining $3.3M will be used to fund the construction of the Oro Valley Public Library which broke ground in June of 2001. MOTION: With regard to the quarterly review of proceeds from long-term debt issuances, Mr. Masterman MOVED to forward the report to the Town Council with a favorable recommendation for Council acceptance. Vice-Chair. Polley SECONDED the motion. Motion passed 5-0. 3 • 8. Update on Naranja Master Plan Task Force Chairman Schlicting reported that the task force is in the process of reviewing potential uses for the 213-acre site. 9. Review and Comments Regarding Volunteer Application Form The committee reviewed the application and determined is was acceptable as presented. 10. Discussion Regarding Dates and Times for Future Committee Meetings The October meeting has been tentatively scheduled for October 30 at 7:00 p.m. ADJOURNMENT MOTION: Vice-Chair Polley MOVED to Adjourn the meeting at 9:06 p.m. Ms. Pivirotto SECONDED the motion, which carried 5-0. Respectfully submitted, Suzette Krueger, Administrative Assistant 4 Town of Oro Valley GENERAL FUND Budget Compared to Actuals Report Through June 30, 2001 Percentage of Year Completed 12/12 = 100.0% 2000/2001 Percentage June Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: Local Taxes $ 587,331 $ 5,906,348 $ 5,857,000 100.8% State/County Shared 434,864 4,759,425 4,885,000 97.4% Fines 15,478 225,409 220,000 102.5% Licenses & Permits 111,062 1,749,793 2,002,300 87.4% Charges for Services 60,695 339,988 272,800 124.6% Federal Grants 45,776 314,624 532,050 59.1% State Grants 29,856 247,229 259,554 95.3% Interest Earnings 42,046 595,465 275,000 216.5% Miscellaneous 3,465 57,758 29,200 197.8% Bond Proceeds - 2,450,553 2,700,000 90.8% Transfer From Library Construction Fund - 144,000 144,000 100.0% Transfer From CDO Riverfront Park Fund - 94,269 - 100.0% Carryforward 9,269,414 Ad j. To Reconcile To Expenditure Limitation (980,000) TOTAL REVENUES 1,330,573 16,884,861 25,466,318 117.8% EXPENDITURES: T---i Council 7,632 108,689 107,552 101.1% Clerk 15,724 212,829 225,355 94.4% Magistrate Court 37,492 402,813 429,646 93.8% Town Manager 21,468 230,947 263,308 87.7% Human Resources 17,372 177,025 191,244 92.6% Economic Development 24,965 257,649 311,599 82.7% Finance 26,542 352,060 371,370 94.8% Information Systems 14,140 148,477 173,393 85.6% Legal 49,827 478,937 551,887 86.8% Community Development Administration 14,012 297,229 400,213 74.3% Planning & Zoning 101,590 1,151,114 1,455,320 79.1% Parks & Recreation 183,201 1,022,043 1,107,067 92.3% Library Services 5,620 63,802 138,640 46.0% Police 462,152 5,954,309 6,426,233 92.7% Police- Capital Contingency - - 101,654 0.0% Building Safety 90,848 923,701 1,172,524 78.8% Custodial & Facility Maintenance 15,521 117,278 120,297 97.5% General Administration: Operations& Maintenance 23,681 264,133 441,703 59.8% Improvements 14,865 10,244 1,441,752 0.7% Vehicles & Equipment 3,206 30,116 15,000 200.8% Land - 2,841,949 3,075,000 92.4% Transfers to Other Funds - 1,708,306 2,363,626 72.3% Contingency/Reserve 4,581,935 TOTAL EXPENDITURES $ 1,129,858 $ 16,753,650 $ 25,466,318 80.2% r-'/ENUES LE55 EXPENDITURES $ 200,715 $ 131,211 t FUND BALANCE AT JULY 1, 2000 $ 9,809,329 CURRENT FUND BALANCE $ 9,940,540 Town of Oro Valley HIGHWAY FUND Budget Compared to Actuals Report Through June 30, 2001 Percentage of Year Completed 12/12 = 100.0% 2000/2001 Percentage June Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: State Shared Fuels Tax h $ 144,626 , $ 1,583,748 $ 1,729,000 91.6% Other Revenues 15,029 300,017 74,600 402.2% Carryforward of Fund Balance 1,938,067 TOTAL REVENUES 159,655 1,883,765 3,741,667 104.4% EXPENDITURES: Personnel 67,490 741,729 965,788 76.8% Operations & Maintenance 77,518 754,816 , 802,249 94.1% Capital Improvements 157,850 847,453 1,046,620 81.0% Equipment & Vehicles 4,996 153,335 195,000 78.6% Lease Purchase Payments 6,215 12,430 12,431 100.0% Contingency 719,579 , TOTAL EXPENDITURES $ 314,069 $ 2,509,763 $ 3,741,667 83.0% REVENUES LESS EXPENDITURES $ (154,414) $ (625,998), 1UND BALANCE AT JULY 1, 2000 $ 2,252,464 CURRENT FUND BALANCE $ 1,626,466 Town of Oro Valley PUBLIC TRANSPORTATION FUND Budget Compared to Actuals Report Through June 30, 2001 Percentage of Year Completed 12/12 = 100.0% 2000/2001 Percentage June Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: HB 2565 State Grant , $ - $ 64,149 $ 96,176 66.7% Local Transportation Assistance Funds - 161,705 - 162,000 99.8% Other 3,322 43,572 25,000 174.3% Carryforward of Fund Balance 157,700 TOTAL REVENUES 3,322 269,426 440,876 95.1% EXPENDITURES: Personnel 15,461 175,277 220,642 79.4% Operations &Maintenance 5,888 47,951 72,710 65.9% Improvements - - 5,000 0.0% Vehicles - - 57,000 0.0% Contin enc 85,524 TOTAL EXPENDITURES $ 21,349 $ 223,228 _ $ 440,876 62.8% Bi "cNUES LESS EXPENDITURES $ (18,027) $ 46,198 FUND BALANCE AT JULY 1, 2000 _ $ 187,097 CURRENT FUND BALANCE $ 233,295 _ Town of Oro Valley TO WNWIDE ROADWAY DEVELOPMENT IMPACT FEES FUND Budget Compared to Actuals Report Through June 30, 2001 Percentage of Year Completed 12/12 = 100.0% 2000/2001 Percentage June Y-T-D Total of Budget Actuals Actuals _ Budget _ Completed REVENUES: PAG Reimbursement $ - $ 164,628 $ - 100.0% Interest-Investments 30,223 404,358 200,000 202.2% Develo ment Impact Fees 84,336 1,413,932 1,633,880 86.5% p Miscellaneous - 41,075 - 100.0% Carryforward of Fund Balance - - 5,5581926 TOTAL REVENUES 114,559 2,023,993 7,392,806 110.4% EXPENDITURES: Personnel 13,927 128,624 188,155 68.4% Operations & Maintanence - 9,909 . 81,700 12.1% C .tal Improvements 89,765 1,542,756 2,980,000 51.8% IA, pinery & Equipment - - 3,800 0.0% Contingency - _ - 4,139,151 TOTAL EXPENDITURES $ 103,692 $ 1,681,289 $ 7,392,806 51.7% REVENUES LESS EXPENDITURES $ 10,867 ' $ 342,704 FUND BALANCE AT JULY 1, 2000 $ 6,528,366 CURRENT FUND BALANCE $ 6,871,070 _ Town of Oro Valley LIBRARY CONSTRUCTION FUND Budget Compared to Actuals Report Through June 30, 2001 Percentage of Year Completed 12/12 = 100.0% 2000/2001 Percentage June Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: Pima County Bond Proceeds $ 311,808 $ 311,808 $ 2,000,000 15.6% Bond Proceeds - 3,255,000 _ 3,080,000 105.7% Interest - Investments 9,703 11,781 - 100.0% TOTAL REVENUES 321,511 3,578,589 , 5,080,000 70.4% EXPENDITURES: Outside Professional Services - 343 72,000 0.5% Bond Issuance Costs - - 100,000 0.0% Y9 rovements 39,327 310,840 2,754,000 11.3% ,.uchinery & Equipment - 2,000 1,630,000 0.1% jr_k •fer to General Fund - 144,000 _ 144,000 100.0% C .regency - - 380,000 TOTAL EXPENDITURES $ 39,327 , $ 457,183 $ 5,080,000 9.7% REVENUES LESS EXPENDITURES $ 282,184 $ 3,121,406 FUND BALANCE AT JULY 1, 2000 $ 73,371 CURRENT FUND BALANCE _ $ 3,194,777 Town of Oro Valley DENNIS WEAVER POOL RENOVATION PROJECT FUND Budget Compared to Actuals Report Through June 30, 2001 Percentage of Year Completed 12/12 = 100.0% 2000/2001 Percentage June Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: Transfer From General Fund $ - $ 1,115,400 1,115,400 100.0% TOTAL REVENUES - 1,115,400 1,115,400 100.0% EXPENDITURES: Improvements - 1,084,142 , 1,115,400 97.2% TOTAL EXPENDITURES $ - $ 1,084,142 $ 1,1151400 97.2% REVENUES LESS EXPENDITURES $ - $ 31,258 FUND BALANCE AT JULY 1, 2000 $ - RENT FUND BALANCE _ $ 31,258 Town of Oro Valley ORO VALLEY WATER CONNECTION FEES FUND Budget Compared to Actuals Report Through June 30, 2001 Percentage of Year Completed 12/12 = 100.0% 2000/2001 Percentage June Y-T-D Total of Budget Actuals Actuals i Budget Completed REVENUES: Connection Fees $ - $ - $ 1,717,800 0.0% Interest-Investments 23,468 216,482 44,125 490.6% Bond Proceeds - 5,808,750 8,075,000 71.9% Transfer from GF - - 360,000 0.0% Carryforward of Fund Balance 1,035,972 TOTAL REVENUES 23,468 6,025,232 , 11,232,897 , 61.3% EXPENDITURES: Bond Issuance Costs - - _ 775,000 0.0% Outside Professional Services 2,000 2,000 - 100.0% Capital Outlay6,272 82,343 1,050,000 7.8% - Debt Service Payments 8,516 1,159,396 0.7% Contingency 8,248,501 TOTAL EXPENDITURES $ 8,272 $ 92,859 $ 11,232,897 3.1% 'ENUES LESS EXPENDITURES $ 15,196 $ 5,932,373 FUND BALANCE AT JULY 1, 2000 $ 1,159,384 CURRENT FUND BALANCE _ $ 7,091,757 Town of Oro Valley ORO VALLEY WATER CONNECTION FEES DEBT SERVICE FUND Budget Compared to Actuals Report Through June 30, 2001 Percentage of Year Completed 12/12 = 100.0% 2000/2001 Percentage June Y-T-D Total of Budget Actuals Actuals Budget , Completed REVENUES: e Sin9 lFamilyConnections $ 72,734 $ 1,136,303 $ - 0.0% Multi-Family Connections - 14,040 - 0.0% Commercial Connections 32,640 165,876 - 0.0% Irrigation Connections - 73,665 - 0.0% Fire Flow Connections - 9,690 - 0.0% Interest -Investments 3,977 40,853 - 0.0% Bond Proceeds - 948,621 - 0.0% TOTAL REVENUES 109,351 2,389,048 - 0.0% EXPENDITURES: Interest Payment - 36,690 - I 0.0% Bond Issuance Costs - 598,849 - 0.0% TOTAL EXPENDITURES S - $ 635,539 $ - 0.0% REVENUES LESS EXPENDITURES $ 109,351 $ 1,753,509 ../ND BALANCE AT JULY 1, 2000 $ - CURRENT FUND BALANCE _ $ 1,753,509 Town of Oro Valley ORO VALLEY WATER UTILITY Budgeted Income Statement Through June 30, 2001 Percentage of Year Completed 12/12 = 100.0% 2000/2001 Percentage June Y-T-D Total of Budget Actuals Actuals Budget Completed OPERATING REVENUES: Water Revenues $ 629,316 $ 6,214,906 $ 6,304,700 98.6% Service Charges & Meter Income 52,895 487,286 273,000 178.5% TOTAL REVENUES 682,211 6,702,192 6,577,700 101.9% OPERATING EXPENSES: Personnel 93,064 1,082,039 1,199,576 90.2% ,Operations& Maintenance 307,157 2,005,281 2,227,183 90.0% I Depreciation& Amortization 91,388 1,324,663 1,377,200 96.2% TOTAL OPERATING EXPENSES 491,609 4,411,983 4,803,959 91.8% OPERATING INCOME 190,602 2,290,209 1,773,741 129.1% NONOPERATING REVENUES (EXPENSES) T• "est Income 46,904 466,859 300,000 155.6% :L. _rest Expense 148,555 1,642,861 2,061,911 79.7% TOTAL NONOPERATING REVENUES (EXPENSES) (101,651) (1,176,002) (1,761,911) NET INCOME $ 88,951 $ 1,114,207 $ 11,830 I RETAINED EARNINGS AT July 1, 2000 $ 2,221,118 1,359,264 URR NT RETAINED EARNINGS $ 3,335,325 $ 1,371,094 C E Town of Oro Valley ORO VALLEY WATER UTILITY Cash d Capital Budgets Through June 30, 2001 Budget Current at Over/ Category Balance 6/30/01 (Under) Cash from Operations $ 5,165,990 $ 4,929,694 , $ 236,296 1999 MPC Bond Proceeds 611,420 - 611,420 2000 Bond Proceeds - 1,472,050 (1,472,050) 2001 Bond Proceeds 5,488,111 6,700,000 . (1,211,889) Debt Service Reserves 2,281,940 2,281,940 totals 13,553,461 _ 15,389,684 _ (1,836,223) June Y-T-D 2000/2001 % Budget CAPITAL BUDGET Actuals Actuals Total Budget Completed Machinery Equipment& E ui ment $ - $ 67,052 $ 33,600 199.6% Vehicles - 30,093 28,000 107.5% Land - 52,000 - 100.0% Meters 15,873 115,299 150,000 76.9% • Wells 83,740 1,089,908 700,000 155.7% Booster Stations - 16,965 250,000 6.8% Transmission/bistribution Main 40,931 822,2172,007,650 41.0% , Reservoirs 8,978 270,808 3,305,000 8.2% Hydrants - 8,034 86,400 9.3% Telemetry - 184,951 159,500 116.0% Structures - 96,113 90,000 106.8% TOTAL CAPITAL BUDGET $ 149,522 $ 2,753,440 $ 6,810,150 40.4% TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: August 15, 2001 TO: HONORABLE MAYOR& COUNCIL FROM: Robert Jacklitch Project Manager, Oro Valley Water Utility SUBJECT: Resolution No. (R) 01-71 A Resolution of the Town of Oro Valley, Pima County, Arizona Authorizing and Approving a Contract with CH2MHILL for an Engineering Study of Onsite Non-potable Turf Distribution System within the Town of Oro Valley Limits SUMMARY: This project provides an engineering study of onsite non-potable turf distribution system study within the Town limits. The overall goal of the project is to eliminate the use of groundwater on turf facilities within the Town and replace the current supply with a renewable water source. Although, the Town of Oro Valley has not made its decision several options are available to the Town such as raw CAP water or effluent. The Town of Oro Valley (TOV) has selected CH2MHILL to prepare a study to review the issues associated with implementing an onsite non-potable turf distribution system project. This is the first phase of a multi-phase project. Subsequent phases of the project will include the design and construction management of the onsite non-potable turf distribution system. The System will be implemented over the next 2 to 3 years. The Town is currently evaluating the potential for each renewable supply and will be considering both alternatives for the duration of this study. However, for the purposes of this study,TOV requests that CH2MHILL consider the primary concept as depicted in the Renewable Water Resources Plan for the Town. The Oro Valley Water Utility (OV\XTU) requested Statement of Qualifications from multiple engineering firms. The staff rated the firm's capabilities on project understanding, approach, project team and firm's capabilities. Staff selected CH2MHILL and negotiated a contract fee of$ 193,600.00. FISCAL IMPACT: Funds for this project are defined in the 2001-2002 year budget. RECOMMENDATIONS: Staff respectfully recommends approval of Resolution (R) 01-71 . ATTACHMENTS: EXHIBIT #1 Resolution No. (R) 01-71 SUGGESTED MOTION: The Mayor and Council may wish to consider one of the following motions: I move to approve Resolution (R) 01 -71 Authorizing and Approving a Contract with CH2MHILL for an Engineering Study of Onsite Non-potable Turf Distribution System within the Town of Oro Valley Limits Or I move to rar Project M: 4ger AXI, U Directo Town Manager EXHIBIT #1 •q-•„if_ ' 04, 0 • // fois,„, • 411. flikj • _ r, %JUN „al DEO RESOLUTION NO. (R) 01- 71 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, PIMA COUNTY, ARIZONA AUTHORIZING AND APPROVING A CONTRACT BETWEEN THE TOWN OF ORO VALLEY AND CH2MHILL FOR AN ENGINEERING STUDY OF ONSITE NON-POTABLE TURF DISTRIBUTION SYSTEM WITHIN THE TOWN OF ORO VALLY LIMITS WHEREAS, the TOWN OF ORO VALLEY is a political subdivision of the State of Arizona, and pursuant to Article 13, Section 7 of the Arizona Constitution, is vested with all rights, privileges, benefits, and is entitled to the immunities and exemptions granted municipalities and political subdivisions under the Constitution and laws of the State of Arizona and the United States; and WHEREAS, the TOWN OF ORO VALLEY now finds it necessary to award a contract attached hereto as Exhibit A and incorporated herein by this reference, with CH2M HILL, and that Mayor and Council of the Town of Oro Valley, authorize and approve the contract with CH2MHILL for an Engineering Study of Onsite Non-potable Turf Distribution System within the Town of Oro Valley Limits. WHEREAS, the TOWN OF ORO VALLEY has the project funds available from 2001- 2002 Annual Budget; and NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that the Contract (attached hereto as Exhibit A) between the Town of Oro Valley, Arizona, and CH2MHILL is hereby approved and authorized to sign the attached contract. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 15th day of August , 20 01 TOWN OF ORO VALLEY Paul H. Loomis, Mayor ATTEST: Kathryn Cuvelier, Town Clerk APPROVED AS TO FORM: Dan L. Dudley, Town Attorney EXHIBIT A Contract iPLLEY q,4/ DP ----,------ 'L fes^'ii/M , , l.,OP._, i z7 , auS .: i -,,,,,Liriiii.,..40pr * A. NDE s ��LLEY qiy/ 1^ '1''.41;",<.y AL °t ivDEO c AGREEMENT FOR ENGINEERING SERVICES PROJECT TITLE: Contract with CH2MHILL for an Engineering Study of Onsite Non-potable Turf Distribution System within the Town of Oro Valley Limits PROJECT NO.: OVW01/00 07 This contract is made and entered into by and between the Town of Oro Valley,a municipal Corporation,hereinafter called the TOWN and CH2MHILL hereinafter called the ENGINEERING CONSULTANT. WITNESSETH: THAT WHEREAS,the Mayor and Town Council/Town Manager of the Town of Oro Valley are authorized and empowered by the revisions of the Town Charter to execute contracts for Professional Services; NOW THEREFORE,for and in consideration of the mutual covenants and conditions hereinafter contained, it is agreed by and between the TOWN and the ENGINEERING CONSULTANT as follows: SECTION I—DESCRIPTION OF PROJECT This project provides professional engineering design and construction management of an onsite non-potable turf distribution system study within the Town limits. This is the first phase of a multi-phase project. The overall goal of the project is to eliminate the use of groundwater on turf facilities within the Town and replace the current supply with a renewable water source. SECTION II—SCOPE OF SERVICES See CH2MHILL proposal.Attachment"B" This project shall set aside 1% of the construction cost for the public art. SECTION III—PAYMENT SCHEDULE The negotiated fee process shall be utilized for this contract.For services described in Section II of this Agreement,the TOWN shall pay the ENGINEERING fee as negotiated. Payment shall be made monthly on the basis of progress reports. An Application and Certification for Payment Sheet must be provided. In addition, the following must also be included: a clear, detailed invoice reflecting items being billed for, a summary sheet showing percentage of work completed to date, amount/percent billed to date and current status of all tasks within the project; any/all backup documentation supporting the above items. Work schedule updates will be included in the monthly progress payment requests. SECTION IV—PERIOD OF SERVICE Following receipt of a "Notice to Proceed" with the work, the ENGINEERING CONSULTANT shall complete all services described in Section II within 180 calendar days after "Notice to Proceed" is issued by the TOWN. In the event delays are experienced beyond the control of the ENGINEERING CONSULTANT, the completion date may be extended as mutually agreed upon by TOWN and the ENGINEERING CONSULTANT. SECTION V—APPROVALS All work shall be subject to the approval by the Oro Valley Water Utility. ENGINEERING CONSULTANT agrees to exercise the skill and care which would be exercised by comparable professional engineers performing similar services at the time and in the locality such services are performed. If the failure to meet these standards results in faulty work, ENGINEERING CONSULTANT shall undertake at its own expense, the corrective adjustments or modifications. SECTION VI—REPORTING Written monthly reports, along with updated work schedules, will be made by the ENGINEERING CONSULTANT in the format prescribed by the TOWN. These reports will be delivered to the TOWN no later than the 5th of the following month. When requested by the TOWN, the ENGINEERING CONSULTANT will attend Council meetings and provide finished documents including correspondence for Council action,supporting charts,graphs drawings and colored slides of same. SECTION VII—LIABILITY See Attachment A SECTION VIII—AMENDMENTS Whenever a change in the scope of work contemplated in this Contract is determined to be necessary, the work will be performed in accordance with the Contract provided, however,BEFORE such work is started, a Contract Amendment shall be executed by the TOWN and the ENGINEERING CONSULTANT. Additions to, modifications of, or deletions from the project provided herein may be made and the compensation to be paid to the ENGINEERING CONSULTANT may be adjusted accordingly by mutual agreement of the contracting parties. It is agreed that no claim for extra work by the ENGINEERING CONSULTANT will be allowed by the TOWN except as provided herein, nor shall the ENGINEERING CONSULTANT do any work not covered by this agreement unless such work is authorized through an executed amendment. SECTION IX—TERMINATION The TOWN and the ENGINEERING CONSULTANT hereby agree to the full performance of the covenants contained herein, except that the TOWN reserves the right, at its discretion, to terminate or abandon the service provided for in this Contract or abandon any portion of the project for which services have been performed by the CONSULTING ENGINEER. A. In the event that the TOWN shall abandon the services or any part of the services herein provided, the TOWN shall notify the ENGINEERING CONSULTANT in writing and immediately after receiving such notice, the ENGINEERING CONSULTANT shall discontinue advancing the work under this Contract and shall proceed to close such operations. B. Upon such termination or abandonment, the ENGINEERING CONSULTANT shall deliver to the TOWN all drawings, notes, calculations, sketches and other materials entirely or partially completed, together with all unused materials supplied by the TOWN. C. The ENGINEERING CONSULTANT shall apprise the work he has completed and submit his appraisal to the TOWN for evaluation. D. The ENGINEERING CONSULTANT shall receive as compensation in full for services performed to date of such termination, a fee for the percentage of work actually completed. This fee shall be a percentage of the ENGINEERING CONSULTANT fee described in this Contract under Section III and shall be in the amount to be agreed mutually by the ENGINEERING CONSULTANT and the TOWN. The TOWN shall make this final payment within sixty (60) days after the ENGINEERING CONSULTANT has delivered the last of the partially completed items. SECTION X—LIQUIDATED DAMAGES If the work to be performed by the ENGINEERING CONSULTANT under Section II of this agreement is not completed when agreed,the ENGINEERING CONSULTANT shall pay to the TOWN$500.00 as liquidated damages for each day the work remains incomplete after the scheduled completion date. This amount is agreed upon because of the impracticability and extreme difficulty of ascertaining the actual damages the TOWN would sustain.The scheduled completion date for terminating liability for liquidated damages shall be 360 consecutive days from the effective date of TOWN'S "Notice to Proceed" to ENGINEERING CONSULTANT. For the purpose of determining liquidated damages,if any,completion time shall be extended only when delay in completion of the work by the ENGINEERING CONSULTANT results from an unforeseeable cause beyond the control and without the fault or negligence of the ENGINEERING CONSULTANT. SECTION XI—ARBITRATION OF DISPUTES Any dispute arising under this contract which is not settled by the TOWN and the ENGINEERING CONSULTANT may upon mutual agreement of the parties be decided by an Arbitration Board composed of a representative of the TOWN,a representative of the ENGINEERING CONSULTANT, and a representative mutually acceptable to the TOWN and the ENGINEERING CONSULTANT. The TOWN, however, reserves its rights as set forth in Title 12, Chapter 9, Article I of the Arizona Revised Statutes. The ENGINEERING CONSULTANT shall continue to render all services requested in this Contract without interruption, notwithstanding the provisions of this section. Nothing herein shall be deemed to require arbitration except at the TOWN's discretion. SECTION XII—OWNERSHIP OF DOCUMENTS All documents, including, but not limited to, tracings, drawings, original mylars, estimates, field notes, investigations, design analysis and studies which are prepared in the performance of this Contract are to be, and remain the property of, the TOWN. The ENGINEERING CONSULTANT shall furnish the TOWN, upon its request, originals or reproducible of technical specifications and copies of all other documents listed above. The ENGINEERING CONSULTANT shall endorse, by his professional seal,all plans and engineering data furnished by him. SECTION XIII—NO KICK-BACK CERTIFICATION The ENGINEERING CONSULTANT warrants that no person has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee; and that no member of the Town Council or any employee of the TOWN has an interest, financial or otherwise, in the ENGINEERING CONSULTANT firm. For breach or violation of this warranty, the TOWN shall have the right to annul this Contact without liability, or at its discretion to deduct from the Contract Price or consideration, the full amount of such commission, percentage, brokerage or contingent fee. SECTION XIV—CONFLICT OF INTEREST The ENGINEERING CONSULTANT stipulates that its officers and employees do not now have a conflict of interest and it further agrees for itself, its officers and its employees that it will not contract for or accept employment for the performance of any work or services with any individual business,corporation or government unit that would create a conflict of interest in the performance of its obligations pursuant to this Contract. Pursuant to A.R.S. Section 38-511, the TOWN may cancel this contract within three (3) years after its execution, without penalty or further obligation by the TOWN if any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the Town of Oro Valley is, at any time while the contract is in effect, an employee of any other party to the contract in any capacity or a consultant to any other party of the contract with respect to the subject matter of the contract. SECTION XV—ASSIGNMENT This Contract shall not be assignable except at the written consent of the parties hereto; and it shall extend to and be binding upon the heirs,executors,administrators,successors,and assigns of the parties hereto. The ENGINEERING CONSULTANT may assign money due to him under terms of this Contract to a banking or lending institute. The TOWN shall assist the ENGINEERING CONSULTANT in performing the assignment by testifying to the progress of the work as may be required. IN WITNESS WHEREOF,the parties have hereunto subscribed their names this day of ,20 TOWN OF ORO VALLEY: ENGINEERING CONSULTANT: By: By: G /1-6VL- Paul H.Loomis,Mayor \it c,6 P(2-€51, 11-r (Title) ATTEST: ATTEST: (If Cqrporation) gair ecretary Kathryn E. Cuvelier,Town Clerk APPROVED AS TO FORM: WITNESS: (If Individual or Partnership) Dan Dudley,Town Attorney ATTACHMENT A The ENGINEERING CONSULTANT agrees to obtain insurance coverage of the types and amounts required consistent with the :overage limits shown below. Coverage Afforded Limits of Liability Workmen's Compensation Statute Employer's Liability $100,000 Comprehensive General $1,000,000-Bodily Injury Liability Insurance Combined Single Limit (including blanket contractual $100,000 Property Damage and premises/operations) Professional Liability Insurance $500,000(Minimum) Combined Single Limit The ENGINEERING CONSULTANT will provide satisfactory certificates on the required insurance coverage before beginning work. All policies will contain an endorsement providing that written notice be given to the TOWN at least thirty (30) calendar days prior to termination,cancellation,or reduction in coverage policy. Insurance policies shall remain in force until all work has been completed and the completed project has successfully fulfilled its warranty period. If a policy does expire during the life of the Contract,a renewal certificate of the required coverage must be sent to the Town of Oro Valley not less than five(5) work days prior to expiration date. Each certificate shall include project description,and project number and the signed acknowledgement of the insurance company. The Town of Oro Valley will be included as an additional insured on all policies except Worker's Compensation and Professional Liability. Policies for General,Automobile,and Excess Liability are primary over any insurance available to the TOWN and as to any claims resulting from the Contract,it being the intention of the parties that the insurance policies so effected shall protect both parties and be primary coverage for any and all losses covered by the described insurance. In regard to Professional Liability,ENGINEERING CONSULTANT agrees to indemnify,defend, and save harmless the Town of Oro Valley,its Mayor and Council,appointed boards and commissions,officials,officers,employees individually and collectively; from all losses, claims, suits, actions, payments and judgments, demands, expenses, attorney's fees, defense costs, or actions of any kind and nature resulting from personal injury to any person,including employees of the ENGINEERING CONSULTANT or of any subcontractor employed by the ENGINEERING CONSULTANT (including bodily injury and death) or damages to any property,arising or alleged to have arisen solely out of the negligent performance of the ENGINEERING CONSULTANT for the work performed hereunder. Furthermore, ENGINEERING CONSULTANT agrees to indemnify, defend and hold harmless the Town of Oro Valley, its Mayor and Council, appointed boards and commissions, officials, officers, employees individually and collectively; against any an all claims arising out of errors, omissions or negligent acts in the performance of services by the ENGINEERING CONSULTANT. The amount and type of insurance coverage requirements set forth in the Contract will in no way be construed as limiting the scope of indemnity in this paragraph. In regard to General, Automobile, and Excess Liability, the ENGINEERING CONSULTANT agrees to indemnify, defend and save harmless the Town of Oro Valley, its Mayors and Council,appointed boards and commissions,officials,officers,employees, individually and collectively; from all losses, claims, suits, actions,payments and judgments, demands, expenses, attorney's fees, defense costs, or actions of any kind and nature resulting from personal injury to any person, including employees of the ENGINEERING CONSULTANT or any subcontractor employed by the ENGINEERING CONSULTANT (including bodily injury and death) or damages to any property, arising or alleged to have arisen out of the negligent performance of the ENGINEERING CONSULTANT for the work to be performed hereunder, except any injury or damages arising out of the sole negligence of the TOWN,its officers, agents or employees. IT IS THE INTENTION OF THE PARTIES to this Contract that the Town of Oro Valley, its Mayors and Council, appointed boards and commissions, officials, officers, employees, individually and collectively, are to be indemnified against their own negligence unless and except that negligence is found to be the sole cause of the injury to persons or damages to property. The amount and type of insurance coverage requirements set forth in the Contract will in no way be construed as limiting the scope of indemnity in this paragraph. USA INC. CERTIFICATE OF INSURANCE CERTIFICMARSH SEA-000458576-00 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS Marsh USA Inc. NO RIGHTS UPON THE CERTIFICATE HOLDER OTHER THAN THOSE PROVIDED IN THE 1225 17th Street POLICY. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE Suit.,2100 AFFORDED BY THE POLICIES DESCRIBED HEREIN. CO 80202 COMPANIES AFFORDING COVERAGE COMPANY 15114-00014-ALL- PHX JUL01 458576 A ZURICH AMERICAN INSURANCE COMPANY INSURED COMPANY CH2M HILL,INC. B 1620 WEST FOUNTAINHEAD PARKWAY SUITE 550 COMPANY TEMPE,AZ 85282-1843 C COMPANY D COVERAGES This certificate supersedes and replaces any previously issued certificate for the policy period noted below. 1 THIS IS TO CERTIFY THAT POLICIES OF INSURANCE DESCRIBED HEREIN HAVE BEEN ISSUED TO THE INSURED NAMED HEREIN FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THE CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,CONDITIONS AND EXCLUSIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. COPOLICY EFFECTIVE POLICY EXPIRATION LIMITS LTR TYPE OF INSURANCE POLICY NUMBER DATE(MM/DD/YY) DATE(MM/DD/YY) GENERAL LIABILITYGENERAL AGGREGATE $ 2,000,000 A X COMMERCIAL GENERAL LIABILITY GL08378563-06 05/01/01 05/01/02 PRODUCTS-COMP/OP AGG $ 2,000,000 CLAIMS MADE X OCCUR PERSONAL&ADV INJURY $ 750,000 OWNER'S&CONTRACTOR'S PROT EACH OCCURRENCE $ 750,000 X $2,50,000 SIR FIRE DAMAGE(Any one fire) $ 750,000 MED EXP(Any one person) $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANY AUTO ALL OWNED AUTOS BODILY INJURY $ (Per person) SCHEDULED AUTOS HIRED AUTOS BODILY INJURY (Per accident) NON-OWNED AUTOS PROPERTY DAMAGE $ GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN AUTO ONLY: EACH ACCIDENT $ AGGREGATE $ EXCESS LIABILITY EACH OCCURRENCE $ UMBRELLA FORM AGGREGATE $ OTHER THAN UMBRELLA FORM _ WORKERS COMPENSATION ANDWC STATU- OTH EMPLOYERS'LIABILITY X I TORY LIMITS ER A WC8378566-07 05/01/01 05/01/02 EL EACH ACCIDENT $ 1,000,000 A THE PROPRIETOR/ X INCL WC8378565-06 05/01/01 05/01/02 EL DISEASE-POLICY LIMIT $ 1,000,000 PARTNERS/EXECUTIVE OFFICERS ARE: _EXCL EL DISEASE-EACH EMPLOYEE $ 1,000,000 OTHER DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS(LIMITS MAY BE SUBJECT TO DEDUCTIBLES OR RETENTIONS) RE:STUDY OF ONSITE NON-POTABLE TURF DISTRIBUTION SYSTEM WITHIN THE TOWN OF ORO VALLEY LIMITS.TOWN OF ORO VALLEY IS NAMED AS ADDITIONAL INSURED AS THEIR INTEREST MAY APPEAR AS PER THE BLANKET ENDORSEMENT TO THE GENERAL LIABILITY POLICY.COVERAGE PROVIDED BY THE ABOVE GENERAL LIABILITY POLICY SHALL BE PRIMARY AND IS LIMITED TO THE LIABILITY RESULTING FROM THE NAMED INSURED'S OWNERSHIP AND/OR OPERATIONS. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE POLICIES DESCRIBED HEREIN BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE INSURER AFFORDING COVERAGE WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE OF ORO VALLEY WATER UTILITY CERTIFICATE HOLDER NAMED HEREIN,BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR ROBERT JACKLITCH 11 UUt.)N.LA CANADA DR. LIABILITY OF ANY KIND UPON THE INSURER AFFORDING COVERAGE,ITS AGENTS OR REPRESENTATIVES. ORO VALLEY,AZ 85737 MARSH USA INC. BY: Dorothy A.Stevens '4.44•vko* -.. ............ .... ... ......................:.:.....v:....:::.r.•.•:..::.:v:...::..::..::...v.,.,.......::::•:•.::.: '.v: •.'!v,'S•:.:'i•:i i:..i:':!;:::r.:!'!:':i::?:i:?:Y•fi:.:n%I.:nv,..'C6'4: MM1 D AS OF:07/20/01 MARSH USA INC. CERTIFICATE OF INSURANCECERTIFICATE NUMBER SEA-000458583-00 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS VAN GILDER INSURANCE CORPORATION NO RIGHTS UPON THE CERTIFICATE HOLDER OTHER THAN THOSE PROVIDED IN THE 700 BROADWAY,SUITE 1000 POLICY.THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE DENVER COLORADO80203 AFFORDED BY THE POLICIES DESCRIBED HEREIN. COMPANIES AFFORDING COVERAGE COMPANY 15114-00005-ALL1-2000 PHX A SECURITY INSURANCE CO OF HARTFORD INSURED COMPANY CH2M HILL, INC. B 1620 WEST FOUNTAINHEAD PARKWAY SUITE 550 COMPANY TEMPE,AZ 85282-1843 C COMPANY D COVERAGES This certificate supersedes and replaces any previously issued certificate for the policy period noted below. 1 THIS IS TO CERTIFY THAT POLICIES OF INSURANCE DESCRIBED HEREIN HAVE BEEN ISSUED TO THE INSURED NAMED HEREIN FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THE CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,CONDITIONS AND EXCLUSIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. COTYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS LTR DATE(MM/DD/YY) DATE(MM/DD/YY) GENERAL LIABILITY GENERAL AGGREGATE COMMERCIAL GENERAL LIABILITY PRODUCTS-COMP/OP AGG $ CLAIMS MADE OCCUR PERSONAL&ADV INJURY $ OWNER'S&CONTRACTOR'S PROT EACH OCCURRENCE $ FIRE DAMAGE(Any one fire) $ MED EXP(Any one person) $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANY AUTO ALL OWNED AUTOS BODILY INJURY $ (Per person) SCHEDULED AUTOS HIRED AUTOS BODILY INJURY —' (Per accident) NON-OWNED AUTOS PROPERTY DAMAGE $ GARAGE LIABILITY AUTO ONLY-EA ACCIDENT ANY AUTO OTHER THAN AUTO ONLY: EACH ACCIDENT $ AGGREGATE $ EXCESS LIABILITY EACH OCCURRENCE $ UMBRELLA FORM AGGREGATE $ OTHER THAN UMBRELLA FORM $ WORKERS COMPENSATION AND WC STATU- OTH- EMPLOYERS'LIABILITY TORY LIMITS ER EL EACH ACCIDENT $ THE PROPRIETOR/ INCL EL DISEASE-POLICY LIMIT $ PARTNERS/EXECUTIVE OFFICERS ARE: EXCL EL DISEASE-EACH EMPLOYEE $ OTHER A PROFESSIONAL SPL701338 05/01/01 05/01/02 $1,000,000 EACH CLAIM AND LIABILITY* IN THE AGGREGATE DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS(LIMITS MAY BE SUBJECT TO DEDUCTIBLES OR RETENTIONS) RE:STUDY OF ONSITE NON-POTABLE TURF DISTRIBUTION SYSTEM WTHIN THE TOWN OF ORO VALLEY LIMITS.*FOR PROFESSIONAL LIABILITY COVERAGE,THE AGGREGATE LIMIT IS THE TOTAL INSURANCE AVAILABLE FOR CLAIMS PRESENTED WITHIN THE POLICY PERIOD FOR ALL OPERATIONS OF THE INSURED. THE LIMIT WILL BE REDUCED BY PAYMENTS OF INDEMNITY AND EXPENSE. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE POLICIES DESCRIBED HEREIN BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE INSURER AFFORDING COVERAGE WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE T N OF ORO VALLEY WATER UTILITY CERTIFICATE HOLDER NAMED HEREIN,BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR ROBERT JACKLITCH 1 ...,u N.LA CANADA DR. LIABILITY OF ANY KIND UPON THE INSURER AFFORDING COVERAGE,ITS AGENTS OR REPRESENTATIVES. ORO VALLEY,AZ 85737 MARSH USA INC. BY: Velma Lane 166n/to 4e$6104410' 141N11(9/90) VALID AS"OF:0712010'1 �P�LEY iR/ >O ti ' .... iiz:k aY' UNDO) ATTACHMENT B CH2MHILL Proposal •••••.••••••••••••••.•••••• ••••••.• ••••• • .. • •••._•••••••• ,• � Town of Oro Valley Onsite Non-Potable Turf Distribution System Scope of Work The Town of Oro Valley (TOV) has selected CH2M HILL to prepare a study to review the issues associated with implementing an onsite non-potable turf distribution system project within the Town limits. This is the first phase of a multi-phase project. Subsequent phases of the project will include the design and construction management of the onsite non-potable turf distribution system(System). The System will be implemented over the next 2 to 3 years. The overall goal of the project is to eliminate the use of groundwater on turf facilities within the Town and replace the current supply with a renewable supply.The renewable supply may be either effluent or raw Central Arizona Project(CAP) water.The Town is currently evaluating the potential for each renewable supply and will be considering both alternatives for the duration of this study. However for the purposes of this study,TOV requests that CH2M HILL consider the primary concept as depicted in Figure 3 of the Renewable Water Resources Plan for the Town. Several recent studies have been completed by TOV and the U.S. Bureau of Reclamation that 4p. review the short-term and long-term water resources alternatives for TOV.These studies include: • Renewable Water Resources for the Town of Oro Valleyprepared by Westland Resources Inc., October 2000 • Oro Valley Potable Water System Masterplan prepared by Westland Resources Inc., January 2000 • Alternatives for Using Central Arizona Project Water in the Northwest Tucson Area Appraisal Study prepared by the U.S. Department of the Interior- Bureau of Reclamation,August 2000 From these studies,a general water resources management plan for TOV has evolved. This plan includes delivering a renewable supply of water to the primary turf areas and facilities within TOV. These turf areas generally consist of golf courses,although there may be other areas that TOV may want to consider. As previously indicated,TOV has requested that the study focus on implementation of Figure 3 in the Renewable Water Resources Plan. However,as the Town moves toward implementation of an onsite distribution system, a higher level of specificity is required before the implementation can begin. As a result, a plan specific study is required to identify all of the issues associated with developing and implementing a renewable supply of water for these turf facilities. The specific scope of work for this project is presented below: PHXITOWN OF ORO VALLEY SCOPE3.DOC 1 TOWN OF ORO VALLEY ONSITE NON-POTABLE TURF DISTRIBUTION SYSTEM SCOPE OF WORK Task 1 - Kickoff Meeting Task 1 will consist of conducting a kickoff meeting between TOV staff and the CH2M HILL project team. The purpose of the meeting will be to introduce the Town's and CH2M HILL's project team,review the scope of work, review the project schedule,consider the data needs, --_-- - review-the project concept,review the Town's goals,review the project budget, and review the project work plan. It is anticipated that the kickoff meeting will be conducted as a workshop and will require approximately four (4) hours of TOV/CH2M HILL staff time. The meeting will be conducted at the Town offices. The Town will identify those City staff that are to participate in the Kickoff Meeting.Task 1 will be completed within one week of receipt of Notice to Proceed. Task 2 - Review of Existing Documentation Task 2 will consist of reviewing all of the existing documentation relative to implementation of the System. The documents to be reviewed include: • Renewable Water Resources for the Town of Oro Dalley-prepared by Westland Resources Inc., October 2000 • Oro Valley_Potable Water System Masterplan- prepared by Westland Resources Inc., January 2000 • Alternatives for Using CAP Water in the Northwest Tucson Area Appraisal Study prepared by U.S. Department of Interior,Bureau of Reclamation, August 2000 • Southern Arizona Regional Water ManagementStudy- prepared by the U.S. Department of the Interior,Bureau of Reclamation,April 2000 • Review appropriate portions of the TOV GIS database and quarter section maps • Review all other project documentation and identify data gaps A letter will be sent to TOV at the beginning of Task 2 to review the data CH2M HILL has, but to also request additional data from the City. Task 2 will also consist of interviewing other parties who have completed previous work either directly or indirectly for the Town relative to this project. The parties to be contacted and interviewed include but are not limited to: • Westland Resources Inc. • Bureau of Reclamation staff • Town of Manana staff • Metropolitan Water Improvement District staff • Tucson Water • Impacted HOAs,Turf Facilities and Golf Courses • Other individuals that may have knowledge of the System or other relevant information. PHXITOWN OF ORO VALLEY SCOPE3.DOC 2 TOWN OF ORO VALLEY ONSITE NON-POTABLE TURF DISTRIBUTION SYSTEM SCOPE OF WORK This task considers that three separate meetings will be required to interview the appropriate agencies to obtain the information required for the task. CH2M HILL will be the first point of contact for each of the entities to be interviewed. If necessary,the Town will be requested to assist in the communications with some of the contacts. Task 3 — Onsite Non-potable Turf Distribution System Review Task 3 consists of conducting a review of the onsite non-potable turf irrigation system as presented in the Renewable Water Resources Plan.This task will take the information that was developed in the Renewable Water Resources plan and expand on the previous information, identify all of the issues associated with implementation of the system, develop a checklist of actions required to implement the system and determine a probable opinion of construction cost. This task will consist of evaluating the following issues presented in the plan: • Potential Delivery Locations. Coordinate with the Town planning department and identify all of the current and future locations for non-potable irrigation. • Potential Users/Demands. Coordinate with TOV planning staff and identify all of the potential users in the Town. Contact the users and identify the current method of turf irrigation,the general frequency,and time of day that the irrigation occurs. From this information, determine a specific daily demand for each potential user. If possible, obtain an as-built set of the irrigation plans and/or discharge locations to determine existing points of connection to the potable system and possible cross connection locations. • Hydraulic Considerations. Based on the irrigation practices and facilities of the potential users,review the proposed delivery system to determine if the system as proposed will meet the hydraulic demands of the users. Develop the appropriate demand curves to determine the seasonal,annual,and daily demands of the various end users. Review the proposed locations of the reservoirs and booster pump stations and determine if the locations are appropriate. In areas where more severe elevation changes must be accommodated,consideration shall be given to designing the system with dual service zones to increase efficiency. Review the pipe sizes and determine if the proposed sizes are appropriate based on potential demand in the system. A simple hydraulic model will be developed for the purposes of analyzing the system.The modeling software that will be used shall be software that is readily available in the public domain such as EPANet which can be provided to the Town for little or no cost. The hydraulic model shall be open platform design such that the model can be imported at a later date into most other modeling software. When completed, the finished hydraulic model will be delivered to the Town. The System will be designed to operate on the same pressure zones as TOV's potable water system and to Tucson Water's non-potable distribution system to maximize the efficiency of the operation. • Pipeline Routes/Alignment Selection. Review the proposed pipeline alignments and routes for the proposed delivery system. Coordinate with TOV's GIS department to identify the issues associated with the alignments selected. Review alternatives and PHX\TOWN OF ORO VALLEY SCOPE3.DOC 3 TOWN OF ORO VALLE`! ONSITE NON-POTABLE TURF DISTRIBUTION SYSTEM SCOPE OF WORK identify alternatives that either result in less pipe,improved hydraulic efficiency or reduced environmental impacts. Where possible, routes will be selected that result in alignments within existing TOV right-of-way. Existing utilities will be reviewed to determine their impact on the design and on the construction of the System. Where appropriate,installation of the System in the paved streets shall be considered. • Water Quality. General water quality issues shall be considered and the potential impact to the users as a result of a different water quality shall be identified. Operational differences as a result of delivery of a different water quality shall be identified and documented. • Constructability. Review the potential issues associated with the construction of the System. Issues that will be considered include environmental impacts, traffic impacts, subsurface conditions,utility conflicts, and roadway conditions. • Customer Connection Impacts/Modifications. Based on the list of potential customers identified,specific issues related to the connection of the customer locations will be identified and reviewed.There may be a myriad of issues for each customer based on the type of irrigation system and the point of connection. A specific connection plan for each customer will be developed. Basis for Construction Cost Estimate Based on all of the issues identified above,a construction cost estimate will be prepared for implementation of the onsite non-potable distribution system. A proposed rate (cost per acre foot of alternative supply) shall be developed. An analysis of the impact to rates and the equivalent change to revenue generated by the Town shall be developed. A comparison to other local and regional alternative delivery systems shall be reviewed and summarized. Task 4 - Regulatory Framework Task 4 will consist of developing the regulatory framework under which TOV will be required to comply. This framework includes but is not limited to: • Arizona Department of Water Resources. Review the existing ADWR policies and requirements that will impact the implementation of the non-potable irrigation system or the mechanism for reporting the Town's status as designated provider. • Arizona Department of Environmental Quality. Review the ADEQ design, monitoring, and reporting requirements regarding the use of non-potable water for turf irrigation. Provide a summary of all of the requirements with which the Town will be required to comply. • Pima County. Review all Pima County standards and policies that will impact the Town in the implementation of the non-potable distribution system. • Town of Oro Valley. Review the Town ordinances and policies that will impact the implementation of the non-potable distribution system. Also identify other policies and procedures the Town will be required to adopt as a result of implementation of the non- PHX\TOWN OF ORO VALLEY SCOPE3.DOC 4 TOWN OF ORO VALLEY ONSITE NON-POTABLE TURF DISTRIBUTION SYSTEM SCOPE OF WORK potable program including Town responsibilities versus user responsibilities and management of customer accounts. Provide a summary of other user agreements currently being utilized by other communities. Task 5 Implementation Plan/Schedule Task 5 will consist of developing an implementation plan/schedule for TOV to follow as it proceeds with all of the tasks required to implement this plan. The implementation plan/schedule will include: • Identify any startup issues that will impact the implementation of the System. • Identify the operations and maintenance requirements for the System. Consider the Town requirements versus the user requirements. • Develop a schedule that identifies when specific approvals from the regulatory agencies and actions by the Town will be required to meet the proposed design and construction schedule. • Develop a schedule that identifies when the offsite renewable supply must be available to meet the implementation schedule. Task 6 - Public Meetings Task 6 will consist of preparing for and attending four public meetings. These meetings will be conducted at critical junctions in the project when project milestones or issues have been resolved or specific solutions identified that need to be conveyed to the Town Council of affected HOAs. Task 7 - Progress Meetings Task 7 will consist of preparing for and attending up to six progress meetings throughout the course of the project. The meetings will be proposed to be conducted at the Town facilities and will be attended by the appropriate staff from CH2M HILL. It is assumed for the purposes of this scope that 4 hours for each meeting will be budgeted. Deliverables The specific deliverables to be submitted to the Town include the following: • Technical Memorandums will be prepared for each Task 1-5 and submitted to the Town as progress is made on the project. Four copies of each Technical Memorandum will be prepared and submitted to the Town. PHX\TOWN OF ORO VALLEY SCOPE3.DOC 5 TOWN OF ORO VALLEY ONSITE NON-POTABLE TURF DISTRIBUTION SYSTEM SCOPE OF WORK • Draft Onsite Non-Potable Distribution System Report. The report will be a compilation of all of the Technical Memoranda prepared above. • Final Onsite Non-Potable Distribution System Report. Based on the comments received from the City, a final report will be prepared and submitted to the Town. Schedule The project is proposed to be completed in 6 months from the date of the Notice to Proceed from the Town. Compensation The project will be completed on a lump sum basis. Monthly invoices will be submitted to the Town based on the % complete of the project at the end of the month.The total compensation on this project for Tasks 1 through 7 is$193,600. Alternative A is a Task that is not in the base work nor included in the price for Tasks 1 through 7. Alternative Task A — Long-Term Water Supply and Use Balance Alternative Task A will consist of reviewing TOV's long-term water supply and use balance. This task will consist of: • Reviewing the use of the current groundwater supply including all characterizations regarding the local aquifer and its condition including assumptions made regarding the net natural recharge quantities. This review will cover the existing data and information, but no independent evaluation will be performed. • Developing potable demand projections based on historical and future population data and the issuance of building permits. • Review the offsite supply options available to the Town on a feasibility level and identify impacts to the proposed onsite distribution system as a result the supply options. • Perform a cursory review of the treatment technology assumptions for the potable and non-potable treatment options as well as their costs. • Confirm that there is a balance between the potable and non-potable needs over the long term within the TOV planning area. • Review the impediments that exist to TOV in obtaining renewable supplies and develop a flow diagram that will identify tasks required for TOV in securing offsite renewable supplies. Alternative Task A is authorized only by the Town and is not in the base scope of work. No money shall be expended on this Task without written authorization from the Town.This Task may or may not be completed at the discretion of the Town. The lump sum fee for Alternative Task A is $15,200. PHXITOWN OF ORO VALLEY SCOPE3.DOC 6 ••••••• . •••••••••••••.•••••••••••• . . . , . TOWN OF ORO VALLEY ONSITE NON-POTABLE TURF DISTRIBUTION SYSTEM SCOPE OF WORK C . PHATOWN OF ORO VALLEY SCOPE3.DOC 7 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE August 15, 2001 _10: HONORABLE MAYOR & COUNCIL FROM: Robert Jacklitch Project Manager, Oro Valley Water Utility SUBJECT: Resolution No. (R) 01-72 A Resolution of the Town of Oro Valley, Pima County, Arizona Authorizing and Approving a Contract with Camp Dresser & McKee Inc. for Engineering Design and Construction Period Services for Water Plant No. 4 "D" Zone 0.6 Million-Gallon Reservoir and "F" Zone Booster Station. SUMMARY: This project provides for professional engineering design and construction period service for a new facility at Water Plant No. 4 near Ventana Medical System. The site will include a 600,000-gallon reservoir and booster station. The site was dedicated to the Town as part of the plat for the subdivision. The project is identified in the Oro Valley Potable Water System Master Plan and in the first year of the five-year capital improvement plan. The Oro Valley Water Utility requested Statement of Qualifications from multiple engineering firms. Staff rated the firm's capabilities on project understanding, approach, project team and firm's capabilities. Staff selected Camp Dresser & McKee Inc (CDM) and negotiated a contract fee of$ 206,987.00 for Engineering Design and Construction Services. Design: $ 144,297.00 Construction Services: $ 62,690.00 TOTAL: $ 206,987.00 ISCAL IMPACT: Funds for this project are identified in the 2001-2002 year budget. RECOMMENDATIONS: Staff respectfully recommends approval of Resolution (R) 01- 72 . ATTACHMENTS:•EXHIBIT #1 Resolution No. (R) 01- 72 SUGGESTED MOTION: The Mayor and Council may wish to consider one of the following motions: I move to approve RESOLUTION NO. (R) 01- 72 Authorizing and Approving a Contract with Camp Dresser & McKee Inc. for Engineering Design and Construction Period Services for Water Plant No. 4 "D" Zone 0.6 Million- Gallon Reservoir and "F" Zone Booster Station. Or I move to . . ,C:ie Project Ma 4.,er/1 /47Z t"----..._ \V• W at- U ;lity Director , 46----/i _, Al Town Manager EXHIBIT #1 o� tip -7 4TFA 4" 44 �/vDED A RESOLUTION NO. (R) 01-72 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, PIMA COUNTY, ARIZONA AUTHORIZING AND APPROVING A CONTRACT BETWEEN THE TOWN OF ORO VALLEY AND CAMP DRESSER AND MCKEE INC. FOR ENGINEERING DESIGN AND CONSTRUCTION PERIOD SERVICES FOR WATER PLANT NO. 4 "D" ZONE 0.6 MILLION- GALLON RESERVOIR AND "F" ZONE BOOSTER STATION WHEREAS, the TOWN OF ORO VALLEY is a political subdivision of the State of Arizona, and pursuant to Article 13, Section 7 of the Arizona Constitution, is vested with all rights, privileges, benefits, and is entitled to the immunities and exemptions granted g municipalities and political subdivisions under the Constitution and laws of the State of Arizona and the United States; and WHEREAS, it has been determined that it is in the best interest of the Town to enter into this Contract, attached hereto as Exhibit A and incorporated herein by this reference, with Camp Dresser and McKee Inc., and that Mayor and Council of the Town of Oro Valley, authorize and approve the Contract. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that the Contract (attached hereto as Exhibit A) between the Town of Oro Valley, Arizona, and Camp Dresser and McKee Inc. is hereby authorized to sign the attached contract. BE IT FURTHER RESOLVED that the Mayor and any other administrative officials of the Town of Oro Valley are hereby authorized to take such steps as are necessary to execute and implement the terms of the Contract. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 15th day of August , 20 o i TOWN OF ORO VALLEY Paul H. Loomis, Mayor ATTEST: Kathryn Cuvelier, Town Clerk APPROVED AS TO FORM: Dan L. Dudley, Town Attorney EXHIBIT A Contract NitZ-1-*E_Y AR/ 4%. _...../p ..,, A .4,1,44-4i ; fe „ - , C .-t--- Abi -NDED ' �PLLEY qR�� OHO 2v °UNDER X91 AGREEMENT FOR ENGINEERING SERVICES PROJECT TITLE: Contract with Camp Dresser&McKee Inc.for Engineering Design and Construction Period Services for Water Plant No.4"D"Zone 0.6 Million-Gallon Reservoir and"F" Zone Booster Station PROJECT NO.: OVW01/00 06 This contract is made and entered into by and between the Town of Oro Valley, a municipal Corporation,hereinafter called the TOWN and Camp Dresser&McKee Inc.,hereinafter called the ENGINEERING CONSULTANT. WITNESSETH: THAT WHEREAS,the Mayor and Town Council/Town Manager of the Town of Oro Valley are authorized and empowered by the revisions of the Town Charter to execute contracts for Professional Services; NOW THEREFORE,for and in consideration of the mutual covenants and conditions hereinafter contained, it is agreed by and between the TOWN and the ENGINEERING CONSULTANT as follows: SECTION I—DESCRIPTION OF PROJECT The project provides for professional engineering design and construction period service for a new facility at Water Plant No.4 near Ventana Medical System.The site will include a 600,000-gallon reservoir and booster station. SECTION II—SCOPE OF SERVICES (See Camp Dresser&McKee Inc.proposal June 28,2001). This project shall set aside 1% of the construction cost for the public art. SECTION III—PAYMENT SCHEDULE The negotiated fee process shall be utilized for this contract.For services described in Section II of this Agreement,the TOWN shall pay the ENGINEERING fee as negotiated. Payment shall be made monthly on the basis of progress reports. An Application and Certification for Payment Sheet must be provided. In addition, the following must also be included: a clear, detailed invoice reflecting items being billed for, a summary sheet showing percentage of work completed to date, amount/percent billed to date and current status of all tasks within the project; any/all backup documentation supporting the above items. Work schedule updates will be included in the monthly progress payment requests. SECTION IV—PERIOD OF SERVICE Following receipt of a "Notice to Proceed" with the work, the ENGINEERING CONSULTANT shall complete all services described in Section II within 150 calendar days after "Notice to Proceed" is issued by the TOWN. In the event delays are experienced beyond the control of the ENGINEERING CONSULTANT, the completion date may be extended as mutually agreed upon by TOWN and the ENGINEERING CONSULTANT. • SECTION V—APPROVALS All work shall be subject to the approval by the Oro Valley Water Utility. ENGINEERING CONSULTANT agrees to exercise the skill and care which would be exercised by comparable professional engineers performing similar services at the time and in the locality such services are performed. If the failure to meet these standards results in faulty work, ENGINEERING CONSULTANT shall undertake at its own expense, the corrective adjustments or modifications. SECTION VI—REPORTING Written monthly reports, along with updated work schedules, will be made by the ENGINEERING CONSULTANT in the format prescribed by the TOWN. These reports will be delivered to the TOWN no later than the 5th of the following month. When requested by the TOWN, the ENGINEERING CONSULTANT will attend Council meetings and provide finished documents including correspondence for Council action, supporting charts,graphs drawings and colored slides of same. SECTION VII—LIABILITY See Attachment A SECTION VIII—AMENDMENTS Whenever a change in the scope of work contemplated in this Contract is determined to be necessary, the work will be performed in accordance with the Contract provided, however, BEFORE such work is started, a Contract Amendment shall be executed by the TOWN and the ENGINEERING CONSULTANT. Additions to, modifications of, or deletions from the project provided herein may be made and the compensation to be paid to the ENGINEERING CONSULTANT may be adjusted accordingly by mutual agreement of the contracting parties. It is agreed that no claim for extra work by the ENGINEERING CONSULTANT will be allowed by the TOWN except as provided herein, nor shall the ENGINEERING CONSULTANT do any work not covered by this agreement unless such work is authorized through an executed amendment. SECTION IX—TERMINATION The TOWN and the ENGINEERING CONSULTANT hereby agree to the full performance of the covenants contained herein, except that the TOWN reserves the right, at its discretion, to terminate or abandon the service provided for in this Contract or abandon any portion of the project for which services have been performed by the CONSULTING ENGINEER. A. In the event that the TOWN shall abandon the services or any part of the services herein provided, the TOWN shall notify the ENGINEERING CONSULTANT in writing and immediately after receiving such notice, the ENGINEERING CONSULTANT shall discontinue advancing the work under this Contract and shall proceed to close such operations. B. Upon such termination or abandonment, the ENGINEERING CONSULTANT shall deliver to the TOWN all drawings, notes, calculations, sketches and other materials entirely or partially completed, together with all unused materials supplied by the TOWN. C. The ENGINEERING CONSULTANT shall apprise the work he has completed and submit his appraisal to the TOWN for evaluation. D. The ENGINEERING CONSULTANT shall receive as compensation in full for services performed to date of such termination, a fee for the percentage of work actually completed. This fee shall be a percentage of the ENGINEERING CONSULTANT fee described in this Contract under Section III and shall be in the amount to be agreed mutually by the ENGINEERING CONSULTANT and the TOWN. The TOWN shall make this final payment within sixty (60) days after the ENGINEERING CONSULTANT has delivered the last of the partially completed items. SECTION X—LIQUIDATED DAMAGES If the work to be performed by the ENGINEERING CONSULTANT under Section II of this agreement is not completed when agreed,the ENGINEERING CONSULTANT shall pay to the TOWN$300.00 as liquidated damages for each day the work remains incomplete after the scheduled completion date. This amount is agreed upon because of the impracticability and extreme difficulty of ascertaining the actual damages the TOWN would sustain. The scheduled completion date for terminating liability for liquidated damages shall be 360 consecutive days from the effective date of TOWN'S "Notice to Proceed" to ENGINEERING CONSULTANT. For the purpose of determining liquidated damages, if any,completion time shall be extended only when delay in completion of the work by the ENGINEERING CONSULTANT results from an unforeseeable cause beyond the control and without the fault or negligence of the ENGINEERING CONSULTANT. Notwithstanding any provision to the contrary contained in this Agreement, the assessment of liquidated damages against the ENGINEERING CONSULTANT shall not apply to those delays caused concurrently by the construction contractor or TOWN. The assessment of liquidated damages against the ENGINEERING CONSULTANT for the construction phase delays shall only apply if the delay is caused more that 50 percent by the ENGINEERING CONSULTANT. SECTION XI—ARBITRATION OF DISPUTES Any dispute arising under this contract which is not settled by the TOWN and the ENGINEERING CONSULTANT may upon mutual agreement of the parties be decided by an Arbitration Board composed of a representative of the TOWN,a representative of the ENGINEERING CONSULTANT, and a representative mutually acceptable to the TOWN and the ENGINEERING CONSULTANT. The TOWN, however, reserves its rights as set forth in Title 12, Chapter 9, Article I of the Arizona Revised Statutes. The ENGINEERING CONSULTANT shall continue to render all services requested in this Contract without interruption, notwithstanding the provisions of this section. Nothing herein shall be deemed to require arbitration except at the TOWN's discretion. SECTION XII—OWNERSHIP OF DOCUMENTS All documents, including, but not limited to, tracings, drawings, original mylars, estimates, field notes, investigations, design analysis and studies which are prepared in the performance of this Contract are to be, and remain the property of, the TOWN. The ENGINEERING CONSULTANT shall furnish the TOWN, upon its request, originals or reproducible of technical specifications and copies of all other documents listed above. The ENGINEERING CONSULTANT shall endorse, by his professional seal, all plans and engineering data furnished by him. However, any reuse of such documents for other than their specific intended purpose will be at the sole risk of the user and without liability or legal exposure to the ENGINEERING CONSULTANT. Notwithstanding any other provision of this Agreement, all of ENGINEERING CONSUTLANT'S pre- existing or proprietary computer programs, software, information or materials developed by ENGINEERING CONSULTANT outside of this Agreement shall remain the exclusive property of ENGINEERING CONSULTANT." SECTION XIII—NO KICK-BACK CERTIFICATION The ENGINEERING CONSULTANT warrants that no person has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee; and that no member of the Town Council or any employee of the TOWN has an interest, financial or otherwise, in the ENGINEERING CONSULTANT firm. For breach or violation of this warranty, the TOWN shall have the right to annul this Contact without liability, or at its discretion to deduct from the Contract Price or consideration, the full amount of such commission, percentage, brokerage or contingent fee. SECTION XIV—CONFLICT OF INTEREST The ENGINEERING CONSULTANT stipulates that its officers and employees do not now have a conflict of interest and it further agrees for itself, its officers and its employees that it will not contract for or accept employment for the performance of any work or services with any individual business, corporation or government unit that would create a conflict of interest in the performance of its obligations pursuant to this Contract. Pursuant to A.R.S. Section 38-511, the TOWN may cancel this contract within three (3) years after its execution, without penalty or further obligation by the TOWN if any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the Town of Oro Valley is, at any time while the contract is in effect, an employee of any other party to the contract in any capacity or a consultant to any other party of the contract with respect to the subject matter of the contract. SECTION XV–ASSIGNMENT This Contract shall not be assignable except at the written consent of the parties hereto; and it shall extend to and be binding upon the heirs,executors,administrators, successors,and assigns of the parties hereto. The ENGINEERING CONSULTANT may assign money due to him under terms of this Contract to a banking or lending institute. The TOWN shall assist the ENGINEERING CONSULTANT in performing the assignment by testifying to the progress of the work as may be required. IN WITNESS WHEREOF,the parties have hereunto subscribed their names this day of ,20 . TOWN OF ORO VALLEY: ENGINEERING CONSULTANT: By: By:-I)—5 Paul H.Loomis,Mayor U' r. � i^�e. t e-n 4. (Title) ATTEST: ATTEST: (If Corporation) 4t44.12,1;iie 0 athe Secretary Kathryn E.Cuvelier,Town Clerk APPROVED AS TO FORM: WITNESS: (If Individual or Partnership) Dan Dudley,Town Attorney 40 Ak........ r„ ...EY kti,i,, 7 ,4e, --...: .k.,,,,-,i..,;,-,,-,.,,,_,,, -7 -. • 4 ,-"P. ,,,,..,, „,, r, , . -, - 4.''-' 4 t..",,,,,:',7 ,-,..•::,:. . - -ix„ ..,-, .., •. ,, .- •- ,. 1(0 'D UNDED co: ATTACHMENT A To contract ATTACHMENT A The ENGINEERING CONSULTANT agrees to obtain insurance coverage of the types and amounts required consistent with the coverage limits shown below. Coverage Afforded Limits of Liability Workmen's Compensation Statute Employer's Liability $100,000 Comprehensive General $1,000,000-Bodily Injury Liability Insurance Combined Single Limit (including blanket contractual $100,000 Property Damage and premises/operations) Professional Liability Insurance $500,000(Minimum) Combined Single Limit The ENGINEERING CONSULTANT will provide satisfactory certificates on the required insurance coverage before beginning work. All policies will contain an endorsement providing that written notice be given to the TOWN at least thirty (30) calendar days prior to termination, cancellation, or reduction in coverage policy. Insurance policies shall remain in force until all work has been completed and the completed project has successfully fulfilled its warranty period. If a policy does expire during the life of the Contract,a renewal certificate of the required coverage must be sent to the Town of Oro Valley not less than five(5)work days prior to expiration date. Each certificate shall include project description,and project number and the signed acknowledgement of the insurance company. The Town of Oro Valley will be included as an additional insured on all policies except Worker's Compensation and Professional Liability. Policies for General, Automobile,and Excess Liability are primary over any insurance available to the TOWN and as to any claims resulting from the Contract,it being the intention of the parties that the insurance policies so effected shall protect both parties and be primary coverage for any and all losses covered by the described insurance. In regard to Professional Liability,ENGINEERING CONSULTANT agrees to indemnify, defend,and save harmless the Town of Oro Valley,its Mayor and Council,appointed boards and commissions,officials,officers,employees individually and collectively; from all losses, claims, suits, actions, payments and judgments, demands, expenses, attorney's fees, defense costs, or actions of any kind and nature resulting from personal injury to any person, including employees of the ENGINEERING CONSULTANT or of any subcontractor employed by the ENGINEERING CONSULTANT (including bodily injury and death) or damages to any property, arising or alleged to have arisen solely out of the negligent performance of the ENGINEERING CONSULTANT for the work performed hereunder. Furthermore, ENGINEERING CONSULTANT agrees to indemnify, defend and hold harmless the Town of Oro Valley, its Mayor and Council, appointed boards and commissions, officials, officers, employees individually and collectively; against any an all claims arising out of errors, omissions or negligent acts in the performance of services by the ENGINEERING CONSULTANT. The amount and type of insurance coverage requirements set forth in the Contract will in no way be construed as limiting the scope of indemnity in this paragraph. In regard to General, Automobile, and Excess Liability, the ENGINEERING CONSULTANT agrees to indemnify, defend and save harmless the Town of Oro Valley,its Mayors and Council, appointed boards and commissions,officials,officers, employees, individually and collectively; from all losses, claims, suits, actions,payments and judgments,demands, expenses, attorney's fees, defense costs, or actions of any kind and nature resulting from personal injury to any person, including employees of the ENGINEERING CONSULTANT or any subcontractor employed by the ENGINEERING CONSULTANT (including bodily injury and death) or damages to any property, arising or alleged to have arisen out of the negligent performance of the ENGINEERING CONSULTANT for the work to be performed hereunder, except any injury or damages arising out of the sole negligence of the TOWN, its officers,agents or employees. IT IS THE INTENTION OF THE PARTIES to this Contract that the Town of Oro Valley, its Mayors and Council,appointed boards and commissions, officials, officers, employees, individually and collectively,are to be indemnified against their own negligence unless and except that negligence is found to be the sole cause of the injury to persons or damages to property. The amount and type of insurance coverage requirements set forth in the Contract will in no way be construed as limiting the scope of indemnity in this paragraph ..:... : : �.vi,i::'v'r:{}..{;:J•i:}'•?.?'•?};.r:.}{':$4Y•.;w•}..i.?'x?i:..}:.••;;},}.}:: ,�(�r�4:}:1 .:\•:.....{.:an,: :v:}:••;..:.:.;,{.::•4...•.:vv.v..r.:A:Lwnw:. 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THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WMTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO POLICYNUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS LTR TYPE OF INSURANCE DATE(MM/DDNY) DATE(MM/DDNY) B GENERAL LIABILITY GL08376632-05 01/01/01 01/01/02 GENERAL AGGREGATE $2,000,000 - Commercial General Liability PRODUCTS-COMP/OP AGG $2,000,000 X COMMERCIAL GENERAL LIABILITY CLAIMS MADE 0 OCCUR PERSONAL&ADV INJURY $1,000,000 OWNER'S&CONTRACTOR'S PROT EACH OCCURRENCE $1,000,000 FIRE DAMAGE(Anv one fire) $100,000 MED EXP(Any one person) $5,000 B• AUTOMOBILE LIABILITY BAP8376631-05 01/01/01 01/01/02 COMBINED SINGLE LIMIT $1,000,000 X- ANY AUTO BUSINESS AUTO COVERAGE ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY .' (Per accident) NON-OWNED AUTOS PROPERTY DAMAGE GARAGE LIABILITY AUTO ONLY-EA ACCIDENT - [?iii .,:�>y Y: ANY AUTO OTHER THAN AUTO ONLY: {Y +${ { EACH ACCIDENT `.., AGGREGATE EXCESS LIABILITY EACH OCCURRENCE - UMBRELLA FORM AGGREGATE OTHER THAN UMBRELLA FORM X WC STATU- OTH B WORKER'S COMPENSATION AND WC 8376633-06 TORY LIMITS _ ER 01/01/01 01/01/02 EMPLOYERS'LIABILITY WORKERS COMPENSATION EL EACH ACCIDENT $1,000,000 THE PROPRIETOR/ INCL EL DISEASE-POLICY LIMIT PARTNERS/EXECUTIVE $1,000,000 OFFICERS ARE EXCL EL DISEASE-EA EMPLOYE= $1,000,000 A QB9800005 Aggregate $3,000,000 ARCHITECTS&ENGINEERS E&O 01/01/99 01/01/03 Archit&Eng Prof DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/SPECIAL ITEMS Town of Oro Valley are added as additional insured with respect to general and auto liability regarding Engineering Services for 2001-2002 Capital Improvement Program-Project No. 2 Water Plant No.4-D Zone.6 MG Reservoir and F ZOne Booster Station. ... : ..,i,......rr......:............. .... .n::.r.r.J,. ...v.......,. ..:a>¢.'.„r,.....X..........:. •:. i•r. .e 9...:..:..::.:.:.::.:;..:::i..}Y:r r{;..:. .. .... :.... ..r....... ..... .... .4i?' 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Tnri., ..T.:...fr....%.. .. .. ..:}.. .{UJx ... .. v..4 ,J•}./C.r S. a.�..........................x...♦...........Y...:...?.......v.} ......:. ..Y:�.,...... ...Ye... .rSi: 44 -. ... r n .... .....,... .. ...... >.v.:::::..;};`..t...:::.....r...:.. ...}S .nr}t.}.:.t$:r ..:fi.r....v....}v!.t•:r:i•J.rrY:::;•:i•::!%�th�.. .... 4444..:• .. ..:.:. .... :....•...;••..:.♦ ................,.... ............................... .... ..... .:...... ... .... .. ...... SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE Town of Oro Valley EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 11000 N. La Canada Drive 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT. Oro Valley AZ 85737 USA BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE .--77(411-•.‘44., QQ- ACOI D 25-S(1/95 C. :AC.ORD CORPORATIOBi 988.:J-.... Certificate No: 240000060242 Holder Identifier: TOWN OF ORO VALLEY - COUNCIL COMMUNICATION MEETING DATE: August 15,2001 TO: HONORABLE MAYOR& COUNCIL FROM: John Zukas, Transit Services Administrator SUBJ: Resolution No. (R)01- 73 Approval of the Application for Additional Funding for Transit via LTAF II(formally known as HB 2565). SUMMARY: Currently, the Town of Oro Valley utilizes their share of the Local Transportation Assistance Funds (LTAF) to provide transit services to their residents. Funds for LTAF are collected through revenue generated from multi-state, on-line and Scratchers games, as well as Powerball revenues. Both the City of Tucson subsidy for SunTran and funding for Oro Valley's Transit Service for Elderly and Disabled Residents - Coyote Run are supported by this funding source. Duringfiscalyear 1999/2000 fundingwas approved via HB 25651 (now known as LTAF II). This pp billp rovided additional funding for transit via the Arizona Department of Transportation's (ADOT) Vehicle License Tax and Powerball lottery revenues. The intent for the LTAF II program is to provide additional local transit funds through FY 2003 to cities, towns, and counties throughout the state based on population. Cities and towns that receive $2,500.00 or more in LTAF II funding annually are required to use the funding forp ublic transportation. Last fiscal year the funding was utilized for driver's salaries and training. The attached State Fiscal Year 2002 application proposes using the funds for driver's salaries and training as well. Via this grant, the Town of Oro Valley is expected to receive $57,308.73 for fiscal year 2001/2002. This is a matching grant and the Town will be responsible for certifying annually that the match has been or is being expended on the proposed project(s). The matching ratio for the Town/ADOT is 1 to 4. Therefore, the Town must have appropriate funds available that has been or is being expended on the proposed projects in the amount of 25% of$57,308.73 = $14,327.18. As in the two previous years, the Town of Oro Valley may utilize their existing transit expenditures from LTAF (for transit services) as local match. 1 In 1998 HB 2565 was the original enabling legislation which governed the first two years of the LTAF II program (1999 and 2000). HB 2565 was amended by SB1556 (in SFY 2001)and further amended by HB 2329. Prior to the enactment of HB 2329, the funding for the program was derived from vehicle license tax revenues (VLT). Currently, LTAF II is appropriated by the legislature from the state general fund.The Powerball continues to augment the fund if it reaches and surpasses a certain legislated threshold. TOWN OF ORO VALLEY OUNCIL COMMUNICATION Page 2 of 2 FISCAL IMPACT: No General Fund money is anticipated to be utilized for transit programs at this time. RECOMMENDATIONS: Staff recommends that the Oro Valley Town Council approve the submittal of the application of the LTAF II grant,with the understanding that the Town will be responsible for certifying annually that the expenditures have been or are being expended on the proposed project(s). SUGGESTED MOTION: I move that we approve Resolution (R)0l- 73 thus approving the submittal of the application of the LTAF II grant application,with the understanding that the Town will be responsible for certifying annually that the expenditures have been or are being expended on the proposed project(s). OR I move that we deny Resolution(R)01-73 thus denying the approval of the submittal of the application of the LTAF II grant application. ATTACHMENTS: 1. Resolution No. (R)O1- 73 Approval of the application for additional funding for transit via LTAF II (formally know as HB 2565). 2. State Fiscal Year 2001 LTAF II Grant Application lif4ei izit gii Transit rvic ��dministrator ---4 \\\ m j."--.... At,-.......,, Public Works Direct() t-/ kJ. : a" own Manager °F RESOLUTION NO. (R)01-73 A RESOLUTION OF THE TOWN OF ORO VALLEY, ARIZONA, DECLARING THE APPROVAL OF THE APPLICATION FOR ADDITIONAL FUNDING FOR TRANSIT VIA LTAF II (FORMALLY KNOWN AS HB 2565) WHEREAS, the Town of Oro Valley is eligible for additional funding via LTAF II for transit purposes. NOW, THEREFORE, BE IT RESOLVED that the Town of Oro Valley hereby: 1) Approves the filing of an application for additional funding for transit purposes; 2) Certifies that the Town comply with all appropriate state and federal regulations, policies, guidelines, and requirements as they relate to the application; 3) Certifies that the Town has matching funds necessary in the amount of 25% of the total grant monies; 4) Certifies that the Town agrees that it is subject to a timely annual independent audit performed by a certified public accountant, and shall have such independent certified public accountant certify that expenditures are made as prescribed by ARS 28-8103 November 1, 2001. PASSED AND ADOPTED AND APPROVED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 15th day of August , 2001. TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Dan Dudley, Town Attorney 7/25/01 Page 1 of 2 SFY 2002 LTAF II GRANT APPLICATION REQUEST FORM SECTION I: APPLICANT INFORMATION City/County: Town of Oro Valley/Pima Cty. Contact Name: John Zukas, Transit Services Administrator Address: 11,000 N. La Canada Drive Phone: (520)229-4990 Oro Valley, AZ 85737 Fax: (520)297-0428 e-mail address: izukasorovalley.net SECTION II: LTAF II PROJECT REQUEST(S) 1. Transit Project (Jurisdictions receiving $2,500.00 or more in LTAF II funding must apply for transit projects to be eligible for funding.) a. Project Title Coyote Run—Transit Service for Elderly and Disabled Residents b. Project Location Town of Oro Valley, AZ c. Project Description:* Operating costs for Coyote Run (Oro Valley's Transit Service for Elderly& Disabled Residents). Funding will be used of driver's salaries and driver's training. Coyote Run is a Section 5310 funded program *Additional information may be attached. d. HB 2565 funding requested $ 57,308.73 e. Type of Project: 111 Planning LI Capital 4 Operations Ei Other f. If applicant is within an MPO boundary answer"I". If not within an MPO boundary answer"ii". i. Is the project included in the regional TIP? Yes No ✓ ii. Is this an ADOT/FTA Section 5310 or 5311 project? Yes No If project is multi jurisdictional, identify other joint project recipients: N/A h. Project previously funded through LTAF program Yes: ✓ No: 2. Other Transportation Project (Only for jurisdictions receiving less than $2,500.00) a. Project Title N/A b. Project Location N/A c. Project Description:* N/A *Additional information may be attached. d. HB 2565 funding requested (also insert on line 3b below) $ N/A e. If project is multi-jurisdictional, identify other joint project grant recipients: N/A f. Project previously funded through LTAF II program? Yes ✓ No 3. LTAF Funding Summary (include requested funding from additional project applications) a. HB 2565 Funds requested for transit purposes (line 1d) $ 57,308.73 b. HB 2565 Funds requested for other transportation purposes (line 2d) $ N/A c. Local Match (25%) $ 14,327.18 Total $ 71,635.91 r 7/25/01 SFY 2002 LTAF II Page 2 of 2 GRANT APPLICATION REQUEST FORM ............._. »...,...............»........... ..... ............. �.. - _�'r:'!iA�n:'i�'S.. ..i!.%:s'ra•...;..;...y.xsi'^.r...i- .. __........_»_..;....i.._......... i .z �N..I�Iy...:PRIQR,.� � :.._ ............ . _::,'::........_.»-....... 1. ... _ LTAF II funding is available to jurisdictions for up to two years. Funding that is not spent by jurisdictions within two years of being distributed is subject to redistribution through the annual LTAF II distribution process to other jurisdictions. Jurisdictions may submit a written request to ADOT for an extension. Waivers are at the discretion of ADOT. 1. Have LTAF II distributions received by your jurisdiction on or before June 30, 2000 been expended? Yes XXXX No 2. If the funds have been expended, were they spent on the projects as indicated in prior year's applications? Yes XXXX No 3. If the funds described above have not been expended, has your jurisdiction applied for an extension with ADOT? Yes N/A No 4. If the answer to lines 1 and 2 are no, provide a brief description of why the funds were not expended or were not expended on projects originally submitted in an application. If the answer to line 3 is no, indicate when you plan to apply for an extension. (Attach additional information if necessary.) N/A Authori -•'j risdictional sigv( ure*: Date: Sj— ) 0(_u Title *Signing Agency agrees to local match requirements and compliance with ARS 28-5808 et seq. . . ... . ... ..:.:•: I T j •�A d. .rte ••C :P�.. i r r---- TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: August 15, 2001 TO: HONORABLE MAYOR & COUNCIL FROM: Don Manspeaker Sr. Civil Engineering Technician SUBJECT: Application for Inclusion to the Water Utility Service Area by The Diocese of Arizona for The Church of the Apostles SUMMARY: The subject property currently does not have water service. The owners, The Diocese of Arizona for The Church of the Apostles, now desire to be served by the Oro Valley Water Utility. The owners are proposing to extend a main from its current terminus on Tangerine Rd at the Copper Ridge 1 subdivision to the western edge of their property as illustrated in attachment #1. System connections will be completed pursuant to Oro Valley Water specifications and will be done at the applicant's sole expense. FISCAL IMPACT: The Utility will receive the infrastructure improvements at no cost through a Line Extension Agreement. The Utility will also receive revenue from the sale of water to the property. RECOMMENDATIONS: Staff recommends approval of The Diocese of Arizona for The Church of the Apostles Application for Inclusion to the Water Utility Service Area. SUGGESTED MOTION: I move to approve The Diocese of Arizona for The Church of the Apostles Application for Inclusion to the Water Utility Service Area. OY I move to ATTACHMENTS: 1. Map showing subject property location 2. The Diocese of Arizona for The Church of the Apostles Application for Inclusion to the Water Utility Service Area. 1 '07c464e. / ivirng. 'tech 'cian ` SL �� A r Utility Di ec :,r U 6 ,,,,d--- Town Manager . - ,,., . 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Owner is: Individual Partnership Sole Proprietorship p p /9,0 9.74-(e. Owners Address: 1 � � � 5 0 /,- ' ,,"V &-5/73 7" R .,_5 T,,o Le 5 e. /,c/ is), Xevst-evei/j -7,4e,,--2/7)A- . . cm,3— /1/4,‘,1 Authorized Representative: 1 / 416 ' e3 .. _ r _ Ar i -/ ' Title: S j jei --/--- e_d:1'eir General Property Location Identification: ,-- _/'/'77y_____A:Q6e/4 / -, P Legal Description Attached is: Recorded Plat with lots. /'9V,,Zo VMeets and Bounds with an area of acres. 6:2 V /., .4?9-634, Property is: Within the Town limits Outside of the Town Limits _ee Attached (At$2.00P er lot or$5.00 per acre): / ( I/WE THE UNDERSIGNED DO HEREBY: Request the Town of Oro Valley to expand the Water Utility Service Area of the Town. Apply for our • .per ei to be included within the Service Area of the Oro Valley Water Utility. , Agree to fo .w all .•pli le sta .es, ordinances,policies and regulations. SUBMITTED: ' j or4. ( C . it Signature of Owner/Aut orized Representative Date STATE OF ARIZONA) COUNTY OF PIMA ) ss. Q this3kA-k'i of 1 9 ,This instrument was acknowledbed before meday b Y ,-. t as t ' of ' 1,kAL-.%..,\ `12---c= \ My Commission Expires: 3-3\-;100' dAA. to =�`j�. "OFFICIAL SEAL" Notary a f.=. Iris Chaparro : ,' Nota Public-Arizona S I O WN OF ORO VALLEY i. �� Erna County 8_,.,...,77_, M Cornmbn Ex fresal2Oo4 Water Utility Director Date FE9-15-99 TUE 09 05 D OC[7S7 Vr rRiZONAFAX NO, ..024956F,O3 P, 54 .• - EXHIBIT A LEGAL DESCRIPTION the Southeast Quarter ��'on 33, The Southeast guarF��r ax of River Base and Range 13 East, Gila and Salt RI er Township 11 South, Meridian, County,Count , Arizona; West feetand • the North 30 feet thereof, as conveyed to Except the 3� CJ.1 L� ung byDeed recorded in Docket 495, page 262; and Pima Co �' r �1 FURTHER EXCEPT� all Lt r,�. portion thereof,e(lft within the right of � way of McCarty Road No. 193, according to the map thereof of record 2 of office of the County Recorder of Pima County, Arizona, in Book Road Maps at Page 37; and FURTHER. f = that portion therecfj within, the right of way of on road map Tangerine Road as shown of record in said office 7 of Road Maps at Page S3. 1 `1 i'v •J lI I U C. V V i V ' _.��,�.•.�.7:... �v� .�•._� v��i`,:�. } ::�v _ i •��vt�,��ti v�` � 1 :i �, EXHIBIT B EXCEPTIONS Taxes, lien not yet due and payable. 1, 1995 deal Property a ?, Reservations contained,ed in Patent from the United States of � America, recorded in Book 175 of Deeds at Page 545 + An Easement for electric� linesand facilities and rights incident _. theretotheretoaS set forth in ,. instrument recorded in Docket J7, at Pag e 208. + � restrictions��� (deleting � �1�frt.11i••�� � an�T�• Covenants, conditionsand r�..fr preference, limitation or discriminationr restrictions indicating any p or Tsex, handicap, familial status based on race, color, religion, �a�e instrument recorded in Docket 4493, at national origin) in I1� 630. tin of the• Arizona Department of 5. The effect of thy, Resolution • regardingthe establishment of State Route 989 Transportation '�-,� certified copyof which was recorded in along Tangerine>� Road, a �� 8609 j at Page 1063. Docket • r telephone lines crossing the Southeast corner of 6. Power and/or n the map or a survev by Jeff Mark said land as disclosed o Anderson, Registered Land Surveyor, dated April 15, 1993, Job No. 93015= /\D %I O 71. QJ- li 1,4%1"' �\� r r7 -,..-......-............v,-- ���� .if ,,,,, itt46-11.14111W&.- Zjt 1 ' ilritil ; ''''* ? i 71Ir sn, -43Ao4 iIL B io ,,-„ \\1104v\ , , :1":„....„,,,,,,,,„,„ ::.7-76111.41”: JR�p " No°S= 1144-' : ' *a odd° v x a NlY1 ; ,,.Mr/ 411111I N 1 %N...„.. .., i....., i \91 r , . ..,,,,`• 1.. ..11.1.111...LIMIMIN, ilti ,4 17 in kir? .Vc , .sy. 4 J7 ,,,, ,,N•„,.., / '1 -1 . 0.\ A iglk-V-**-s, ' `''.-A:4:40444#sf ' i' - i-44 I A 1 i . I. !''4 ,,. ‘•\ , it 40§st, ...-7-...& ';.. .`• ,. ,,, . .. i : V ‘S''' \ :,,,xiii..,..t...4.bi,±4...§§,§§,0 I is- < - t 4. . . .. : ' :\ '''' ,, -- ' 1/4.A...h. 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OZ N 2 rri w in TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: August 15,2001 TO: HONORABLE MAYOR& COUNCIL FROM: Bryant Nodine, AICP, Planning and Zoning Administrator SUBJECT: 2001-2002 PLANNING AND ZONING COMMISSION WORK PLAN BACKGROUND: Annually, the Planning & Zoning Commission prepares and adopts a work plan. The Work Plan (per the Zoning Code Article 1-402A) coordinates Town staff work regarding development review, land use plans, and Zoning Code amendments by listing specific projects, their status, and the recommended priority for completion. This plan was presented at the July 12, 2001 Commission hearing where it was reviewed and revised by the Commission. It is forwarded to the Council, by a 5-0 vote, recommending adoption. 2001-2002 WORK PLAN: The 2001-2002 Work Plan is attached herewith. It is divided into two parts: One section each for Enforcement, and Planning. The fields and abbreviations in the work plan are explained on the first page. The priorities shown are those recommended by Staff and the Commission. Staff has made some minor revisions to the dates nce the P&Z reviewed the plan. RECOMMENDATION: Staff recommends the 2001-2002 Work Plan as presented. SUGGESTED MOTION: I move to approve the 2001-2002 Planning and Zoning Commission's Work Plan. OR I move to approve the 2001-2002 Planning and Zoning Commission's Work Plan with the following changes: ATTACHMENTS: 1. 2001-2002 Work Plan. 2. Summary of Completed and New Items • Plannin: i Zoning Administrator Community Development Director F:\Admin PZ\P&Z\00WP_TC 1 rpt.doc t own Manager M � O .:.:.:.:.:„.:.:.:,,,.:„.:,.....,.....,:.. cg N Vidnitige ,4 43 m a. "'<I>>'' .� O €r /` F- !:11:111:111:111::,} o i`: ;;: E •r :€ € 4 11111111Iiiiii .5 t)' o I. 01141411111;� .:a:•{:::.3>. E., IEIIIIIIII .5 a. ct o ,,,,,,,,,,,,,,,,,,,,,,,,,, .0 ;-, •I:J ,- — N .5 § s. 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TO: HONORABLE MAYOR & COUNCIL FROM: Debbie Moran, Development Tech. II SUBJECT: OV12-99-19 SUBSTITUTE ASSURANCE AGREEMENT BETWEEN MONTEREY HOMES CONSTRUCTION INC., AND FIRST AMERICAN TITLE INSURANCE AS TRUSTEE OF MIRA VISTA LOT 30. SUMMARY: Monterey Homes Construction Inc., has purchased Lot 30 of Mira Vista, and therefore they request the approval of a Substitute Assurance Agreement. RECOMMENDATIONS: Staff has no objections to this request. SUGGESTED MOTION: The Town Council may wish to consider the following motion: i move to approve OV 12-99-19 Substitute Assurance Agreement for Monterey Homes Construction Inc., for Mira Vista, lot 30. ATTACHMENTS: Substitute Assurance Agreement bi Pla1 r:,. .nd Zo • g dministrator / , r Co •. 'ty Development D irector r _ „ii-edv----- / Town Manager F:\individ\sag\assur\tccrel WHEN RECORDED MAIL TO: TOWN OF ORO VALLEY ASSURANCE COORDINATOR 11000 N.LA CANADA ORO VALLEY,AZ 85737 TOWN OF ORO VALLEY SUBSTITUTE ASSURANCE AGREEMENT FOR COMPLETION OF SUBDIVISION IMPROVEMENTS BY THIS AGREEMENT made and entered into the day of , 2001, between MONTEREY HOMES CONSTRUCTION, INC., an Arizona limited liability company, as Beneficiary under Trust Nos. 4891 (referred to in this Agreement as "Subdivider"); FIRST AMERICAN TITLE INSURANCE COMPANY, a California corporation, as Trustee under Trust Nos. 4891 (referred to in this Agreement as "Trustee"); and the TOWN OF ORO VALLEY, a municipal corporation, (referred to in this Agreement as "Town"), hereby confirm and agree as follows: 1.01 Trustee,pursuant to the land trust agreement described in Exhibit "B" is the owner of a certain parcel of land described in Exhibit "A",which is located in the Town of Oro Valley, Pima County, Arizona. 1.02 The parties to this Agreement wish to establish specific terms, conditions and guidelines for compliance with the provisions of ARS Section 9- 463.01(C)(8) and Chapter 4, Article 4-9 of the Oro Valley Zoning Code Revised. II AGREEMENT 1.03. In consideration of the Town approving a final plat for the property described in Exhibit "A", commonly referred to as Subdivision Name Mira Vista, Lots 1 through 60 and Common Areas "A" through "F", Oro Valley Case No. OV 12-99-19, the Trustee and Subdivider specifically agree to all those conditions and requirements set forth herein. 2.01. Property Description: The property which is the subject matter of the Agreement is all that property described in Exhibit "A", which is annexed to and made a part of this Agreement. 2.02. Assurances. Pursuant to the requirements of ARS Section 99463.01(C)(8), this Agreement is submitted as an assurance for the completion of subdivision improvements . including streets, sewer, water, telephone, gas and electric utilities, drainage and flood control improvements and monuments and property corners as more fully described in Exhibit "C" attached hereto and as required pursuant to applicable Federal, State, County and Town ordinances and regulations. These subdivision improvements are required by the Town of Oro Valley, the improvement standards of the Director of Water, Pima County Wastewater Management Department, the gas and electric utilities and State Statutes and regulations, which requirements are in effect on the date of execution of this Agreement. 2.03. Limitation of Transfer of Title. The Trustee shall not convey title to any of the property described in Exhibit "A" without obtaining prior written approval from the Town in the form of a Release of Assurance signed by the Town Engineer. The Trustee may act in full faith and reliance upon the Release of Assurance. A Release of Assurance shall only be provided to the Trustee by the Town upon satisfactory completion and formal acceptance by the Town of the required improvements. The Trustee's only duty under this Agreement is not to convey without first obtaining a Release of Assurances. 2.04. Contracts for Sale. The limitation on the conveyance of title contained in paragraph 2.03 notwithstanding, the Trustee may enter into contracts for sale of the property described in Exhibit "A", provided such contracts clearly state that the conveyance of title to the property is subject to the limitations contained in this Agreement. The Trustee shall, prior to entering into such contracts for sale, provide the Town with a copy of the form of contract containing the disclosure of limitation on the power to convey. 2.05. Bulk Sales. The limitation on the conveyance of title contained in paragraph 2.03 notwithstanding, the Trustee may sell and convey all of the property described in Exhibit "A" in one transaction to a single purchaser, provided that the purchaser shall, prior to conveyance, have submitted to the Town satisfactory assurances for the completion of the required improvements. 2.06. Conveyance Out of Trust for the Purpose of Encumbrance. The limitation on the conveyance of title contained in paragraph 2.03 notwithstanding, the Trustee may convey all or part of the property described in Exhibit "A" to the Subdivider or Beneficiary of the Trust solely for the purpose of encumbering the property by the recording of mortgages or deeds of trust, provided the property is thereafter immediately reconveyed into the Trust. 2.07. Completion of Improvements. The required improvements shall be completed within two (2) years of the date that the Town Council approved the final plat. This period for completion of improvements may be extended subject to Town Council approval and applicable Town ordinances where Subdivider is prevented from completing the improvements by act of God, strike or similar event or circumstances beyond its control or when such extension is determined to be reasonable and prudent by the Town Council. Any such extension granted shall not exceed one (1) year. 2 2.08. Substitution of Assurances. At any time during the period described above in paragraph 2.07 for the completion of improvements (or, if such time for completion of the g ra p required improvements has been extended by subsequent agreement of the parties, at any time on or before such extended date for the completion of improvements), Subdivider or Trustee may offer substitute assurances. Such assurances shall be in a form and amount acceptable to the Town and shall be subject to review and approval by the Oro Valley Town Council. 2.09 Inspection and Acceptance of Improvements. The Town may provide for the inspection of the required improvements to insure satisfactory completion. The Town will not accept dedication of the required improvements, nor release, in whole or in part, any pro erty subject to the Agreement until the improvements have been satisfactorily p completed and accepted by the Town Engineer. 2.10. Partial Release of Assurances. The Town may provide the Trustee with a Release of Assurance for a portion of the lots created by the subdivision plat attached as Exhibit "A", provided that all of the improvements required in connection with such lots have been satisfactorily completed and accepted by the Town and provided further that such improvements can be used and maintained separately of the improvements required p for the entire subdivision plat. For example, temporary cul-de-sacs should be provided for incomplete streets; water, sewer, gas, telephone and electric facilities should be capable of independent operation; and adequate access for public safety vehicles should be provided. 2.11. Failure to Complete Improvements. In the event that Subdivider fails to complete the required improvements within the period in paragraph 2.07 above, the parties agree that the Town may initiate a process to re-plat that portion or portions of the property described in Exhibit "A" for which the improvements have not been satisfactorily completed. The purpose of such plat initiated by the Town will be to return thep roperty to approximately the same boundary configurations of record existing before recording of the subdivision plat described in Exhibit "A". Prior to initiating any action to re-plat the portion of property for which improvements have not been completed, the Town shall provide the Trustee and Subdivider with thirty (30) days written notice of the Town's intent to re-plat. The notification shall be sent by first class mail, shall be deemed received upon mailing and shall be sent to the following addresses: First American Title Insurance Company Monterey Homes Construction, Inc. 1880 E. River Road, Suite 1209 4742 North Oracle Road, Suite 111 Tucson, Arizona 85718 Tucson, Arizona 85705 Trustee Subdivider 3 The Trustee and Subdivider, as record owner and subdivider, respectively, agree that they will execute such plat returning relevant portions of the property to approximately the same boundary configuration of record existing before recording of the plat described in Exhibit "A". The parties hereto have executed this Agreement this day of 2001. TOWN OF ORO VALLEY A municipal corporation e MAYOR COUNTERSIGNED: As Town Clerk and not personally APPROVED AS TO FORM this day of , 2001. Dan Dudley, Town Attorney First American Title Insurance DEVELOPERISUBDIVIDER: Company, a California corpor. i•n as Trustee under Trust No.r490 MONTEREY HOMES and 4891 �µ.. CONSTRUCTION, INC. an Arizona corporation t� By By144- Brigit Echave Je '. rob stein g � Its:Ass", ,nt Vice President Its•,' ,sident - Tucson Division 4 STATE OF ARIZONA) ) ss COUNTY OF PIMA ) wled ed before me this / day of.This Instrument was ackno g 2001, by Jeffrey R Grobstein as President - Tucson Division of Montere Fomes Construction,Inc., an Arizona corporation. s1L ;1 / f7"( 'cg.) el- ,.,� NOTARY PUB C MyA commission expires :i_tili).„.........,.....-.- :;- i aeh � �y � Turnipseed•.. Nplary I u (ic-ar.1�County.�„ g p re s 7;2!20 04 il STATE OF ARIZONA) ) ss COUNTY OF PIMA ) / This instrument was acknowledged before me this ay of f r, , 2001, by Brigitte Echave as Assistant Vice President of First American Ti ii- Insu il ce Company, a California corporation 3 / / iI II/f . Ali OTARY PUB 7 rl- - coo ,,_-__,,,,:-.:...,-.....„ ...,..___,_„,...,. ......,._..., i 4„,",, OFFICIAL SEAL" My commission expires iii _ It* Rachel Lynn Turnipseed.�,-� l. I) '4P`4,, Nota y, ucitc-Arizona Pima Count • uL= ` My Comm. Exaires 7;'2/2004 r' 5 EXHIBIT "A" LEGAL DESCRIPTION Lot 30 of lots 1 through 60 and Common Areas "A" through "F" of Mira Vista according to the plat of records in the Office of the County Recorder of Pima County, Arizona, recorded in Book 54 at Page 2 . 6 EXHIBIT "B" Recording Requested by: FIRST AMERICAN TITLE When Recorded Mail To : First American Title 1880 E . River Road #120 Tucson, Arizona 85718 Attn : Trust Dept . DECLARATION OF TRUST AND AFFIDAVIT FIRST AMERICAN TITLE INSURANCE COMPANY, a California corporation, was employed to act in a Trustee capacity under its Trust Nos . 4891 and hereby declares that it has acquired title to various parcels of property in the name of Trust No. and 4891 . The beneficiary (beneficiaries) of said Trust No . 4891 are : NAME ADDRESS Monterey Homes Construction, Inc . 4742 North Oracle Road Suite 111 Tucson, Arizona 85705 DATED this /A( daof t X01 . FIRST MERICAN . E NSURANCE COMPANY, a - o = corporation By: Bri;itte Echave, As• ' stant Vice President 7 STATE OF ARIZONA) ) ss : COUNTY OF PIMA ) Subscribed and sworn to me this day of , 2001 ,by Brigitte Echave, Assistant Vice President of FI4ST AMERICAN TITLE INSURANCE COMPANY, a California ck5rporation and that she as such officer, being authorized to do so, executed the foregoing instrument for the purpose therein contained by signing the name of the Corporation as Assistant Vice President . -11 /17 /- ..te1 d 4 NOTARY P :LIC MY COMMISSION EXPIRES : (71 -02�� , " yOFFICIAL ublic-ArizonaSEAL (11 Rachel Lynn Turnipseed yrs .:' Pima County��Y Comm.Expires /2/2 004 ../(i 8 EXHIBIT "C" Subdivision Name : Mira Vista OV Case No. : OV 12-99-19 Trust No. : 4891 The following improvements and conditions are made apart of the attached Assurance Agreement: 1. Paving, grading, and drainage improvements included in WLB JOB #199045- A001-0106 2. A public water system satisfactory to the Oro Valley Water Utility. 3. A sanitary water system satisfactory to Pima County Wastewater Management. 4. A telephone distribution system satisfactory to US West Communications. 5. An electric distribution system satisfactory to Tucson Electric Power Company. 6. Fire Hydrants and other fire appurtenances satisfactory to the Golder Ranch Fire Department. 7. A natural gas distribution system satisfactory to Southwest Gas Corporation (if gas is being utilized in the subdivision). 8. Utility trenches and civil appurtenances satisfactory to the using utilities. 9. Installation of all street signs and street striping. 10. The Professional Engineer of Record shall certify, in writing, that all improvements, whether private or public, have been constructed,placed, installed, etc. in substantial conformance with the approved plans for this development. Certifications, in writing, are to be received by the Town Engineer of the Town of Oro Valley and the Oro Valley Water Utility. 9 Exhibit "C" -page 2 11. The Soils Engineer of record or other Registered Professional Civil Engineer with expertise in the areas of soils engineering shall certify, in writing, that all materials utilized on this development are in conformance with the accepted plans and specifications. Certifications, in writing, are to be received by the Town of Oro Valley prior to the request for building permits and/or final inspection and release of assurances. 12. The Soils Engineer of Record or other Registered Professional Civil Engineer with expertise in the area of Soils Engineering shall certify, in writing, that all soils operations for this development were performed in accordance with the recommendations as set forth in the GEOTECHNICAL Engineering and any amendments thereto,by LMT ENGINEERING INC., Job No.99047, dated October 25, 1999. Certification, in writing, is to be received by the Town Engineer of the Town of Oro Valley prior to the request for any building permits and/or final inspection and the release of assurances. 13. As-built drawings shall be provided to the Town of Oro Valley Public Works Department prior to full release of assurances. ADEQ approval of construction shall be provided to the Town of Oro Valley Water Utility prior to any water service being provided. 10 rMr TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: August 15, 2001 TO: HONORABLE MAYOR & COUNCIL FROM: Ainsley Anne Reeder Parks and Recreation Administrator SUBJECT: Consideration of a term extension for the Trails Task Force members through December 2001; the appointment of Jo Terry Sinding as the new Parks and Recreation Advisory Board representative on the Task Force; and the appointment of Karen Baker as an additional citizen member on the Task Force. SUMMARY: On September 13, 2000, Town Council appointed a seven member Trails Task Force to focus on the growing issues and needs associated with trails in Oro Valley. The purpose of the task force was to (1) identify trail routes and establish trail standards, (2) research land ownership, (3) prioritize threatened trails or trail access and identify protection options, and (4) evaluate other trail opportunities. The Task Force Members' terms were set to expire in August of 2001. During the past year, the Task Force has completed the bulk of their work. Currently they are working to complete their research and develop a draft report. The Task Force is requesting that their terms be extended through December 2001 to allow for the completion of these outstanding items. The Parks and Recreation Advisory Board (PRAB) voted unanimously to support this request at their July 19, 2001 meeting. Secondly, PRAB is recommending that Jo Terry Sinding be appointed to the Task Force as the PRAB representative. Karen Baker vacated this position when her PRAB term was completed in May. Due to Mrs. Baker's continued interest in trails as an advocate, trail user, and volunteer and her in depth knowledge of the history and status of trails in Oro Valley, staff is recommending that she be appointed to the Task force as an additional citizen member. STAFF RECOMMENDATION: It is recommended that the terms of the Trails Task Force members be extended through December of 2001, that Jo Terry Sinding be appointed to the Task Force as the Parks and Recreation Advisory Board representative, and that Karen Baker be appointed to the Task Force as an additional citizen member. SUGGESTED MOTION: The Council may wish to consider the following motion: I move to approve the extension of terms for the Trails Task Force members through December of 2001, to appoint Jo Terry Sinding to the Trails Task Force as the Parks and Recreation Advisory Board representative, and to appoint Karen Baker to the Task Force as an additional citizen member. Parks and Rec ati iill Administrator ta.i D- •. •-ntHe.' Town Mane ter TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: August 15, 2001 TO: HONORABLE MAYOR & COUNCIL FROM: Dee Widero, Senior Zoning Inspector SUBJECT: REQUEST BY NICHOLAS MALDEN OF VENTANA MEDICAL SYSTEM, INC. FOR A STREET NAME CHANGE, FOR RANCHO VISTOSO NEIGHBORHOOD 3, FROM VISTOSO COMMERCE LOOP (WEST SIDE OF RANCHO VISTOSO BL. ONLY) TO INNOVATION PARK DRIVE. SUMMARY: Nicholas Malden has provided approvals from the adjacent parcels on Vistoso Commerce Loop. He has placed this request to Kay Marks, Pima County Addressing Official to change an existing street name. Ms. Marks has reserved the new name choice in their Database until the Town Council reviews and approves the street name change. RECOMMENDATIONS: Town of Oro Valley staff has no objections to this request. TGGESTED MOTION: The Town Council may wish to consider the following motion: I move to approve the new name Innovation Park Drive,to replace Vistoso Commerce Loop. ATTACHMENTS: 1. Pima County comment letter and attachments 2. Plat section map of street and adjacent lots 7 \ -1. . .. A ‘f- Plann f. . Zoning.7 i' inist for /, , / / . Com ity De e opme Director oz„,,,, Town Manager pF ........ ........................... . ... .. ...... PIMA COUNTY DEVELOPMENT SERVICES DEPARTMENT 201 N. Stone Ave, 1st Floor Tucson, Arizona 85701-1207 CARMINE DEBONIS KAY MARKS Director ADDRESSING OFFICIAL PH:740-6520 PH:740-6480 FAX#:798-1836 FAX#:798-6370 July 30, 2001 Town of Oro Valley Development Department 11000 N. La Canada Dr. Oro Valley, Az. 85737 Attention: Dee Widero Dear Dee, With the approval of the adjacent property owners, Nicholas Malden of Ventana Medical Systems, Inc., is requesting a street name change for the existing "Vistoso Commerce Loop". The name of their choice, Innovation Park Drive", has been approved by myself. They have provided signature approvals from the adjacent parcels west of Rancho Vistoso Bl., however, they must also have approval from the parcels east of Rancho Vistoso Bl. Pima County requires that the entire length of "Vistoso Commerce Loop" be changed for continuity. Once these signatures are obtained and I receive a copy of them, please present this street name request for approval from The Town of Oro Valley. When the street name change is approved and recorded, please provide me with a copy of the recorded document and I will collect the fees and process all street name/address changes. I have enclosed copies of the street name request, signatures and maps of the area adjacent to the existing "Vistoso Commerce Loop". If you have any questions, please feel free to call me at 740-6480. Kay Marks Addressing Official , SQUTHWEST AND PARKS ,D MONUMEN IS ASSOCIATION 02 July 2001 Ms. Kay Marks Pima County Development Services Addressing Division 201 North Stone Avenue, 1st Floor Tucson AZ 85701 Dear Ms. Marks, Southwest Parks and Monuments Association concurs with Ventana Medical Systems, Inc. to change the name of the street in Rancho Vistoso business park property from East Vistoso Commerce Loop Drive to Innovation Park Drive. Sincerely, <---/ --7 T.J. Pri= Alf 04115T e Director /cic Southwest Parks and Monuments Association was founded in 1938 to aid and promote the educational and scientific activities of the National Park Service.As a non-profit organization authorized by Congress,it makes interpretive material available to park visitors by sale or free distribution.All net proceeds support the interpretive and research programs of the National Park Service. 221 North Court 520-622-1999 e-mail:info@spma.org Tucson,AZ 85701 FAX:520-623-9519 www.spma.org 05/06/2001 07: 50 5207406370 PIMA COUNTY ADDRESSG PAGE 03/03 r . ......____, • • . cla., k• XI 1 , CI. Nj 1 , (Li 0 1 1, C4 4) • , 1 1 1 i i i 1 •poo In % r, NO ;klui i A N . . N fit, =Imi t p 1-- -t"e 2'4 .. , . 0 -42 & = 61 = C; 414 1 I I i 1 I . 5 .7 ..* ,zel i L... .' , , etrPt 4 (:) 1 ..e. 'I '.• -/1; -.4. ci) ZI, , g . I-- 00 4;:h ,— .... ._....,..... 06/06/2001 07:50 5207406370 'IMA COUNTY ADDRESSG PAGE 03/03 C '21 -4 ,-. ) --t ,..... -,... ;. 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En CD CM 0 : -i *-4 .1-.-j cz cz c,,,, ;,,,,, - ,... - .... c.,-, . ...) ,..., co im , "\ .... gl !--.4 7-4 4. = .4) .--.1 C CA 0- 0-4 10-0. 0 < Z-7, C; 7 ,..., - ;#41 --• • -, , .174 . ,.."4 , Ct 0 NC 0441 Lcs f-,1 ... 1..? .-,,,,, 0 '1' ;;', C: ".. I'm' . gl" C7.1 = i--1 •* Cs: i...- CA ""1"1 4.., C z" = oo ....., ... 0 'li 4* 'v. cn '41"a C44 0 tJ 7* ‘..". 0 v) = .,..., E-.1 ....... 111111111M11 N • •••• MONO 0 = 42 = 0 Z *J.' Z laaii ail'if r n uo ) Is....4 0 v) = Csal ,• to••• .... ,--1 -se , ',,>- c.„--• = C., Li. N 0•4•0 = I 0...* ; ,.....-) 7••• ›. ) ct F-i ;-; ,......, v) *."0 >1 CCI cii. ct ti .,,,,1 ,.....- ca., c.* 0 1... e; ct , od -,-, ,.....- )-ri pe ct .4 E a ,... r,4 . ,_, e - et 4 — — cz . CI., P... Coo) . .1' 'ir ,c) a 1:1. = ,-, ,....... et 4 F-H. = c) c) gum Cm C= 442 ...' 4* it,?; ;- ,...., ...., ,,..., t:,..P. < c td ei ,...., ....?.. a? --:--, -......, ....; .,,-- cr.) =. ...._. .,.. t ,.= . _ .... , O -4 O N O N b.° O cd 1-4 r. 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Nal jes p , "--' 'It ""' (= . ,m,„ = z•'` •• fa.4 .4.9 1 ci..4 {A oriso4 -4—, 4- , r--4 0 NI 0 (NI N N1 (NI 1) JJJ C Li • r4") fe--1 ©1- 1,- tE oc •4e-t < c:) .... c.,1 = 7,z o Eco, .,.. H MOM N. 0 rail [ (i0 Cr C.? .23 9., C (NI ..., -4.4 — 0 ct tid ? 4E' c-,1 c . L ct - .pat ,,,, (.4=) a.) = = rt ..— ad a. cA .e.f: c-• .4...4 0 =t •MO = "41.0 0 c.) cn Mu* 9= RI Cr "-." •.--4 C:1-4 Ct CI VD a) CZ t= cd --a e4.4 c6 0 E.., sa. o . o . c..) c.) $.4 Ci) Ci) Ci) at4C 5 E . _ , . • ,:,.. -4-. ..-4--' •r5-.. F... --, © c\I -...._ o r- -4 N -........_ tip CI CZt Li ...--.., ,......2 ,...-.., ,,--............, ,......., ...., 't ."--. r....., *r• (4 '."; co 00 ,....„„, ..-.A kA" ci4 %.,....., .,,,,.. V., c„.4 ',,••,)r ' '.-T,:.' ,./°, 1 e-, v...., — ,.., „...., c_. C © ,!..., ,..., ..,.. 7.- .,..., ,.., ... ,..-•- ,-, ,-, ,....., .irt, riare, ...• s.9e., ,.; c.4 (NI r's4 ,-,, I •• 74 4 4 OW, 4. ,....., 0610 er' (rf, 71.- C..'' 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"''' go* •..sti ',Ris .- av../ asil'it' oi,... ,g...f , ,...:. I tii;i:i s:',,rsliii-i!ii iio-, .,. ..„.. /tit, ••(144;."P.' 1.... '.- 2 2::.. / .-'.""2''-'' ... OW.' :''' '-"I Ottl ;via:. ,- ..... .1-0i..1-••"!'s.,<Z2 JP ..,.:.:f. /.... 1 /4" ... .•.7 31 I ,.. „•.. ••, .,.. .., ..-.”- 1...'-, . . '•,•< kvi;1 ION , ,•- . \ . .1.1 "OW 41A., , 4 , .,,-, .,.. 4 , J./ t, ,4" .\,,,,f. - \ ......, 4, - se ..., , tOill ' PO ,.. ON. ,, t. 102• ""' MI 1411,;: --,‘,.,•! • .a. , _.-• \ 08/15/2001 13: 07 5207406370 PIMA COUNTY ADDRESSG PAGE 01/01 Post-r Fax Not€ 7671 Data pfief '; G -� To Fro ---_ � Pit fv Co. eV • l pt. Go. # Phone#t 1 f..n# T FAX#t -O$ •' PIMA COUNTY DEVELOPMENT SERVICES DEPARTMENT 201 N. Stone Ave, 1st Floor Tucson, Arizona 85701-1207 CARMINE DEBONIS KAY MARKS Director ADDRESSING OFFICIAL PH:740-6320 PH:740-6480 FAX N:798-1836 FAX N:798-6370 August 15, 2001 Town Of Oro Valley Development Department 11000 N. La Canada Drive Oro Valley, Az. 85737 Fax: 742-1022 Attention: Dee Widero Dear Dee; have been informed that the request for "Vistoso Commerce Loop" to be changed to "Innovation Park Drive" is to be beard by Mayor and Council tonight, August 15, 2001. I do not object to the street name change if it includes both the west side of Rancho Vistoso VII. and the east side of Rancho Vistoso BI. However, I do not support changing only a portion of an existing street. The purpose of Pima County Addressing is to provide for uniformity in street names and addresses, and to facilitate emergency vehicle response, by establishing a uniform system for street names and address numbers. Since our Address Ordinance was rewritten and approved by the Pima County Board of Supervisors in 1987 as part of the Zoning Code, we have been striving to maintain uniformity. To allow only a portion of an existing street to be renamed would be setting a precedent which is incorrect. Once again, I do not object to the entire length of"Vistoso Commerce Loop" being changed to "Innovation Park Drive". However, I do Not support a street name change for only the west side of Rancho Vistoso PI. Please forward this letter to the Honorable Mayor and Council. Jam' .. Alb e _,a •- ar s, A. .ressmg Official DISTRIBUTED TO: rViAYOR EliTOWN MANAGER F LLE 1' OUNCIL SEPT HEADS 0 OTHER fi ANTHEM EQUITY GROUP INC August 9, 2001 Pima County Development Services Attn: Addressing, 1St Floor 201 N. Stone Tucson, AZ 85701 Dear Development Review Board: We have been informed byNicholas Malden, Chief Financial Officer of Ventana Medical - S stems that a proposed name change from Vistoso Commerce Loop Drive to Innovation Park Systems P P . Drive is under consideration by your board. We further understand that Ventana Medical Systems, Inc. did notpropose the name change to you with the understanding that a Vistoso Commerce Loop extended to the east side of Rancho Vistoso Blvd. I am a member of the 800 12`h Limited Partnership. I am also the President of the General Partner. Thisartnershi owns the only building on East Rancho Vistoso Blvd., the former P P Husky Headquarters.Head uarters. The building is now occupied by EasyCare. EasyCare had Py occupied ied a brand new building which it built for its expansion on Mavinee Drive. To P accommodate the need of other tenants, EasyCare moved from the Mavinee address to the ex- Husky Nozzle Building within the last three months. The move required that EasyCare's customers and dealers be noticed. EasyCare prepared a q y mailingand informed its 1800 dealers, as well as its 40,000 customers of its new location and address change. Suddenlypresented with yet another address change, it puts EasyCare into the costly situation of having, once again, to re-inform its customers of the change. It might seem on the surface that a simple label sent to each customer and dealer instructing them g to apply that label to previous materials mailed would do the job. In fact, customers don't behave as we would like them to. The name change, unless replaced with a new brochure with newer changed products or some reason for the new brochure to supercede the old brochure, will g continue to be a problem for some time. On behalf of our tenant and as a result of being the only business on East Vistoso Blvd. we request that the road name not be changed east of Rancho Vistoso Blvd. and that the Vistoso Commerce Loop Road on the east side of Rancho Vistoso Blvd. continue with its existing name. We will ask that our attorney become involved with this challenge should the board choose to change the name of Vistoso Commerce Loop Road on both sides of Rancho Vistoso Blvd. to Innovation Park Drive. This will be a costly change to a small business. We understand the weight that Ventana Medical Systems brings to this decision, as well as the importance of g Ventana Medical Systems to the Oro Valley economy, however, we encourage you to be sympathetic to the needs of a small and growing business. 1600 N.Kolb Road,#118•Tucson,Arizona 85715.520/886-1226•FAX 520/886-1294 Pima County Development Services August 9, 2001 Page 2 Sincerely yours, scA(:el( 4)-M-4//bi Rodger Ford RF/fm xc: Jeffrey H. Weir Economic Development Administrator Oro Valley, AZ Chuck Sweet Town Manager Oro Valley, AZ George Feulner Attorney at Law Nicholas Malden Ventana Medical Systems, Inc. EasyCare, Inc. Oro Valley, AZ , • ."- .,•..),t..t.vvt...., ,1‘....._ ' _ e.eyLeu . t ---. - __ ,-)i -• - - •:,-;_it- '- . . ,. . . ddeti-----1,-..,,, . ,,.., . 1, 16, , . .. --. ,... , , - . , id . . . , , . _ . . , . . -. . N_ ' _ • , ' -- ' %' . i4.T N . ' ' iri , c tt,, , Easy ...........- . . . . . • _ , . _ . . . . .. , , June 11,2001 Pima County Development Services Attn: Addressing, 1 sc Floor 201 N. Stone , • Tucson,AZ 85701 Dear Development Review Board: By way of a recent phone call from Ventana Medical Systems, we were casually informed that a Y name change for Vistoso Commerce Loop Road had been proposed and was under consideration by your board and the Town of Oro Valley. The assistant to CFO Nicholas Malden told us the proposal was already well on its way to approval by allauthorities, and she was simply letting us know that the change would take place in the near future. , It seems that we have been left out of the loop here, and would like to suggest that there are some issues which should have been discussed with us, as tenants of a business on Vistoso Commerce Loop. EasyCare moved from Mavinee Drive to our new location here in May of this year: At that time, we reprinted every piece of literature relating to our business—product brochures for a wide variety of product lines,product labels, guarantee cards,business cards, stationery, invoices,purchase orders, national advertising,etc.We prepared and shipped a mailing to our dealer and customer base, of well over 40,000. New building signage was designed and ordered. Before moving our business and making these changes, we contacted the US Postal Service to ensure that our new address was the correct one. It simply did not occur to us that our new address could be changing due to unfinished construction on a road not even connected with Vistoso Commerce Loop, particularly since we were the only existing business on this road. We would strongly encourage you to take another look at the proposed name change, in light of the financial and negative business image impact it would have on EasyCare. A new name for the road leading into Ventana Medical Systems would not affect us adversely, and we feel that is a reasonable request—however, a new name for Vistoso Commerce Loop Road east of Rancho Vistoso Blvd. would be a costly obstacle for us. A compromise is surely possible in this situation. We have three new product brochures that have been designed and need tobe printed in the next couple of weeks. It is very important that these product brochures are mailed and printed by September 1, 2001. A quick decision will help us print the correct address on these brochures and determine if we need to reprint our mail order and dealer catalogs. 300 E. Vistoso Commerce Loop Rd., Tucson, AZ 85737 • (520) 297-1900 • (800) 447-8836 • Fax (520) 297-9600 Easyboot • E-Z Ride Stirrups • EasyCare Heart Rate Monitors I would be happy to take part in further discussion before this important decision is finalized. Sincerely, / / Garrett N. ord President cc: Jeffrey H. Weir Economic Development Administrator Oro Valley, AZ X-iuck Sweet Town Manager Oro Valley, AZ George Feulner Attorney at Law Nicholas Malden Ventana Medical Systems, Inc. Anthem Equity Group Tucson, AZ. TOWN OF ORO VALLEY CUNCIL COMMUNICATION MEETING DATE: August 15,2001 TO: HONORABLE MAYOR& COUNCIL FROM: John Zukas, Transit Services Administrator SUBJ: Presentation of the Metropolitan Energy Commission's Clean Cities Award to the Mayor and Council SUMMARY: During fiscal year 2000-2001 the Town of Oro Valley participated in the Municipal Alternative Fuel Program. The program was sponsored by the Arizona Department of Commerce. The program funded the incremental cost of the alternative fuel conversions for two (2)bi-fuel vehicles (gasoline/compressed natural gas), one half of both the cost of the vehicle refueling appliance and the cost of the installation of the vehicle refueling appliance. Both vehicles have been procured and the vehicle refueling appliance is operational. One vehicle is being used by the Town's Water Department and the other vehicle is being used by the Town's Public Works Department. At Pima Association of Governments' Travel Reduction Annual Awards ceremony the Metropolitan Energy )mmission's Clean Cities Award was awarded to the Town of Oro Valley and was accepted on behalf of the awn by the Transit Services Administrator. Only two awards were given in this category. Tucson Unified School District represented the large entity,while the Town of Oro Valley represented the small entity. The criteria for the award was: (1) Having an active involvement with alternative fuel vehicle/infrastructure in the Region, (2) Working to meet the Energy Policy Act Goals established in 1992, (3) Public promotion of alternative fuels and energy efficient transportation. ‘42/ Er4C:P Transit Sf / 7 esmistrator Public Works Direc °kik Town Manager TOWN OF ORO VALLEY , 3 COUNCIL COMMUNICATION MEETING DATE: August 15, 2001 TO: HONORABLE MAYOR& COUNCIL FROM: Alan Forrest, Water Utility Director SUBJECT: Appointments to the Water Utility Commission SUMMARY: The Water Utility Commission is comprised of a seven member board. Currently, there are two vacancies which must be filled. Both Jennifer Gillaspie and Gordon Byrnes, members whose terms expired on June 30, 2001 are requesting reappointment. Using established procedures, an Interview Panel made up of the Water Utility Director (Town Manager's designee), the Chair of the Water Utility Commission and the Mayor (Council liaison to the Water Utility Commission) conducted interviews of six (6) interested citizens for these vacancies. As a result of those interviews, the following two applicants are being forwarded to you for your consideration and appointment. Ms. Jennifer Gillaspie — reappointment to the Water Utility Commission, serving as the technically qualified residential customer representing the service area of the Town of Oro Valley Water System within current Town boundaries; Mr. Gordon Byrnes — reappointment to the Water Utility Commission, serving as the technically qualified representative of the turf interests. ATTACHMENTS: 1. Resumes of applicants SUGGESTED MOTION: I move to reappoint Jennifer Gillaspie and Gordon Byrnes to the Water Utility Commission with their terms expiring June 30, 2004. 44" I e.I a I./ Water Utility Director Town Manager � 1 t (AA,ii, I-11 Va.&A-,c (.1 .C.4.), -..6).p_i-z.i , ...-_ . D 1 / -----,,,, 4404ihitilti.. tvom IW y J Ki.l:: , (--. i /1/ (.7;,r / i. -.0:':'474#t.: :4111fi.:?r-, .',.t,,,''.-tf.- Ii; e-it.1: ‘‘ ' 6 kAtC. ( `1- COMMISSION APPLICATION �� ORO VALLEY WATER UTILITY Prospective OroValley Water Commission Members: ' and service activities of the Valley Water our interest in the water planning Thank you fory � to the Commission will be joining a • • Commission. The volunteers who are appointed Utility l of the best quality water available • • dedicated to assuring a permanent supply group of citizens subcommittees will meet once or generations. The Commission and its s for present and future g including those in the checklist below. • dealingwith the basic fundamental issues in g twice a month this Town Clerk's Office, 11000 N. La Cailacla application plication and return to the Please complete ! ! • Drive, Oro Valley, Arizona, . 85737-7015 Y r Name � - • i i.--a_ c-___, _____ Last �� / __ : Business Address FAX / IAI , 1111#;r or Years in Ow Valley / S 1 . ,14 <1 , .#'-1-4 /(ti 7- 2-, / ,,mfr' e • , ,,. .z) Date Signature • • • activities in which you would be most interested Pleasecheck the Water Utility COIllilIISSIUiI and a sh Urt statement of why below the checklist. Water tei UtilityCommission "/ ` Capital Improvement Program t / Bud et Review and Recommendations Revenue Requirements and Rate Adjustments System Development Water Resource Development Information and Education State & Federal Legislation Vv Regional Water Issues wcodrnod.np116.96 ORO VALLEY WATER U1lLl TY COMMISSION APPLICATION 2 professional, social, educational, list.other community, civic, p , cultural or athletic• • affiliated with; length of.lime, any office held, and any organizations io»s you have been l? ---?—achjee g t in those or ay�izations you feel are noteworthy . /1-1/-711°(17 1::. ell - ( 17/1/ t� � � I. A_ , , . ,,. .. ,� • - /�c f'F etc' - pi/i_. 4-vi, / 6-)r-. aoliKr-Cek)4'17 . -dei/ Ls-to 6-7.k//if--x-e _gft . _ . 37,7/ ;,:__, i r , , yam /.11/sem letcy--(;)b977(7-eij Z.-V/16V' te2e2s. CorlifaitYkiee - .. ------=-71i-- - , e cirzialec-i 6;72/Slir ?Scii/eL Ae-sb .fizi (:Stg7 dti--426/1/4-, 42k-------i---- (-e441,>/ --=-0k' /t2 R_C- , ir 4 . , • . , . - - ‘-'atie ci /44/47)/ /9_<- //e& < ii, i<NV /"OX Mak./filiii/ 7T<CS?ie. .e..- - .4 17( le-.' if-7-1 .:-- ------ . (7-.:_. c� se s (C4cr) What do you consider yourhighest responsibility, skill or achievement; professionally and/or pe• »ally, and why? - . :j>,— - . /f-ve,Ze /14)yee, k.,.T,rk.._. ..c.)fre_---- 74..-(i x -c- tficc.d- e----.. 7-- 1 ti e, `1M"11 V-/At - L • . / fin /74as6:---...., s- ?LAW 4,c-K-etee.c/ ,.. -.-.- Y-i.e.. 4=.L.s"-/A;e0/ ,c17fivil/ 4-iiiie-e5 ,/41/ he/', /7 47<?-4-)6//'' 74:‘,.' a , e'r.- '1C, if--62 0 4z-(10,0 fv-fst.,-- . ; _., /47 , `,//97,...c7 _ C) r/' k,.(civ.c.'&..c- , 6',/G /� . - / ... .. � /�c- ,L /..; �, � / ---4//-2, /iv� /eV"c-,-- ' /2), .' 6L-Viii-W/-1 -C. A1 ialic?iedeir_S-- ',1-/e0 14)1 c."14V-iie __SY6f--./e- : .1hgt..--- if,i_ k te;-, ,I iiicri, e.,. col,c„„ (7-a2444/e7/4/x,,,Ref:///377;/ or L'lr' el;k',..274,/z/4--rxitil, i ..s Ycci4v-4:, /4,1/.6 ,//1j" Y-'- 6_e- /e6Dxv/2 ! 7 u6,, yi.7exee s tvv.1 bo_s_rit' /ess 5 Pico‘fe-ssizviiiii S72o - 1 7 0 a: f iuf is//l� 1 e,., ,10 - • i/ i S d be?0 c. x2_pifiew. ./1 , ;4130 be f/k/5 , 6-)f- /<) i?e,>w,-›.:et( . . Stg7 dti--4c fes-ste24,/ . . wcadmo(Lap)/6.96 ' t ORO VALLEY WATER UTILITY COMMISSION APPLICATION 3 EMPLOYMENT Please list previous employment.vious em. to ment. List your last or present employment first: Dates Employment of Eni to nment Company Name & Address 1. rba 2. C)S.: 7:5:3 L.--;r-s7e 474Z/fie, 41,1 446.C(/- 3. /9j) 4. �% r` /l�1 E k i - f,�� 5. List Position &. Job Description in numbered order as listed above. 4/e7 - ,,c4; itiei/ii-„C .41.T ' 17/1/d/Ve wcndmod.arp/6.96 • ORO VALLEY WATER UTILITY COMMISSION APPLICATION 4 EDUCATION Briefly describe your educational background: . 1 r�strtutrorl/Sc11001 Degree Received 77/,1. �� (4i/ip lieKs/1/7- /1?*ziAtk--,.<7 Area of Study in numbered order as listed above: ( r f&' r/<"9/i / .047 /it/ ,14*/ - • (/)4.?_c-S " foc)/t/X/;‘,/- Other- fields of study, professional institutes, training program, etc.: .4/fri61Jinx e a) I4/ -1 .. 1` . i , rif/ r co 4' Si'71:144=-1 /./1/ fZ%17,10/1°' 1F DESIRED, FURTHER INFORMATION MAY BE ATTACHED wcodmod.app/6.96 LEY • 43.; itst; ;= . TOWN OF ORO VALLEY _ = ° '" 11000 N. LA CANADA DRIVE ? ORO VALLEY, ARIZONA 85737 , ,w,1,30C-44 -;4 ;• *� =-_-- Administrative Offices(520)297-2591 Fax(520)297-0428 "'�'p`' ``� www.ci.oro-valley.az.us °UN DEO '- September 2, 1999 Wendell Yoder Oro Valley, Arizona 85737 Dear Mr. Yoder: Thank you for taking time from your schedule to interview for the vacancy on the Water Utility Commission. Although you were not appointed by the Town Council at this time, there is one opening left on this Commission. Therefore, we would like to place your application on file for possible consideration in the near future. Thank you. Sincerely, /4(e, 644.4-‘1----4-4—:- Kathryn Cuvelier, CMC Town Clerk �f RI July 12, 2001 Oro Valley Town Clerk's Office Town Of Oro Valley 11,000 N. La Canada Drive - Oro Valley, AZ 85737 Dear Town of Oro Valley: Allow me to introduce myself, my name is Steven Conrad and I am interested in participating on the Oro Valley Water Utility Commission. For 10 p p g years, I have been employed in various positions working with municipalities focusingon water and electric utilities. During this time I have learned and participated ated in a broad spectrum of activities including water system design and , im lementationlongterm maintenance planning, water quality impact studies, p technology applications,lications, business, and operations analysis. I am currently working with water utilities in the area of water quality and energy management. have experience in both engineering and business aspects of water utilities and have worked with a variety of water utilities including, Colorado Springs Water Utility, Portland Water Bureau, San Diego Water Bureau, Albuquerque Water Division, and Tucson Water. While I have relatively little experience with water utility commissions, as a lifetime resident of the Tucson area community, I am very interested in the activities and welfare of the area particularly in areas concerning the management and planning of our natural resources. Since choosing Oro Valley as my residential choice, I have become additionally interested in the development of Oro Valley as a community. I was quite engrossed to learn of p plans to develop a reclaimed water distribution system. I feel that my experience would benefit the Water Utility Commission and look forward to contributing my experience and knowledge to benefit the community. Sincerely, .ACV/4 Steven A. Conrad stevew 01/14)0 vA,%A,e wt.a ri,a covtra cA, 114 eLL4r pLa ce, oro va LLe j, a.. 257-3 TeLepliowe: 520 21j 000 f ` � O. r ,. == ORO VALLEY BOARD/COIF N ISSION APPLICATION t. Dear Oro Valley Citizen: We appreciate your interest in the Town of Oro Valley. Enclosed is an informational form which when completed will allow us to quickly process your application. your the �informationt�on asked for is optional, your supplying the information will greatly assist in an understanding of education, experienceyour talents `which you are so kindly and background to allow the best possible use of _ willing to provide to the Town of Oro Valley and for which we thank you. Please return to the Town Clerk's Office, 11.000 North La Canada Drive, Oro Valley, Arizona 85737. Name Nam Conrad Steven Allen Last First Middle Home Address 1760 E. River Road, Suite 301, Tucson,AZ 85737 Business Address_ Home Phone ( Business Phone ( Number of Years in Oro Valley 3 years ' kika July 10,2001 Signature Date Please state which boardicommission you wish to join and why. I am interested in joining the Water Utility Commision. Ever since choosing Oro Valley as my place of residence I have become increasing interested in the activities and welfare of the area particularly in areas concerning the management and planning of our natural resources. I wasq uite engrossed to learn of plans to develop a reclaimed water distribution system and am interested in other aspects of the Utility. community, civic, professional.social. educational, cultural or athletic organizations you have been Pleasel�stother o � . affiliated with, length time.of office held. and any achievements in those organizations you feel are any noteworthy. I am an active participant the American Water Works Association Research Foundation(AWWARF)with recent papers on water quality and energy management systems. What do�vu consider hj�tte�st responsibility.ibility. skill or achievement professionally and/or personally, and whv? _your _ it relates tocurrent professional activity:The project management of Water Quality Energy Management �^y highest responsibilitymy stems.This involves participating and managing the design,development,and implementation of such systems.During the course of such activities I must become experienced will all aspects of the water utility,work with engineers,operators,and management and governing boards to assess the operations of the water utility and to develop operation plans for effective and cost efficient water delivery. EMPLOYMENT 'lease list previous employment. List your past or present employment first: EMA,Inc. Tracer Research Corporation University of Arizona,Abelard Controls Inc. Dates of Employment Company Name & Address August, 1996) l (August, 1994- ust u & (April, 2000-Present) EMA, Inc. 1760 E. River Rd.Suite 301,Tucson AZ,85737 (July, 1997 March, Tracer Research Corporation 3755 N. Business Center Dr Tucson AZ,85705 2000) (August, 1996 July, 1997) University of Arizona Tucson AZ,85720 4 (May, 1991 July, 1994) Abelard Controls, Inc. 742 N. Country Club Avenue Tucson AZ,85716 c List Position&Job Description in numbered order as listed above) 1.Senior Consultant/Project Manager-Work with Water Utilites in a broad spectrum of activities including water system design and implementation, long term maintenance planning,water quality impact studies,technology applications, p business and operations analysis,and am currently working with water utilities in the area of water quality and energy management. 2.Director o of TechnologyDevelopment-Position included working with engineering staff and executive management developing long term technology plans in the area of Information Technology and technology related to pipe line leak management systems 3.Research Assistant-Assisted tenured professors with various research projects 4.Senior Engineer-Water system design engineering and application for ultra pure water sytems and waste water systems EDUCATION ti Briefly describe your educational background: In stitution/School Degree Received 1. Universityof Arizona B.S.Optical Engineering B.S. Psychology 2. University of Arizona • Area of Study in numbered order as listed above: 1. General engineering and scientific concepts related to optics,electrical engineering,and mechnical engeering. 2. Human behavior and mental processing,and organizational psychology. Other fields of study, professional institutes.training program. etc: Currently enrolled in Masters of Environmental Management program(expected 2003)coursework includes environmental law and public management and policy. IF D ESIRED, FURTHER INFORMATION MAY BE ATTACHED , n l�f/ � G J'1 i ' y r 4,4?/ ^.E !r 0 A VALLEY.4 ..N:.i. •-, .;--...:;'.:',',...,:-.'r r:,. . . **-:;:-..r.:,f.:'I;..*;.''' t BOARD/COMMISSIONORO APPLICATION ,,,,,...w...,, ,'NDE._,, Dear Oro Valley Citizen: We appreciate your interest in the Town of Oro Valley. Enclosed is an informational form which when completed will allow us to quickly process your application. • for is optional, supplying the information will greatly assist in an understanding While the information asked p , yourPP . g of education, experience g and background to allow the best possible use of your talents which you are so kindly willing to provide to the Town of Oro Valley and for which we thank you. Please return to the Town Clerk's Office, 11,000 North La Canada Drive, Oro Valley, Arizona 85737. Name OID e (- sf-yo CI. Gt)yq I-iolv Last First Middle Home Address ..:, - Business Address Home Phone Business Phone . ,-nber of Years in Oro Valley 1_3. 1A3 1-Z_ i I' e --2 - I I C1 Signature Date , Please state which board/commission you wish to join and why. LOA-I-el& \7eeN / Ai tI n l U ed w /7 . - GUATe . 6 s— - ,,, f jle -A A Nct -c- - _ • -d _ . d e eA ietice LA) ; I 1 e_ ___LcittC---'1 c.i AI ON° u A [le i/ . Please list other community, civic, professional, social, educational, cultural or athletic organizations you have been aaffiliated • with, length of time, any office held, and any achievements in those organizations you feel are noteworthy. i eei 'clek4- CAI'. AI' A k o--r a X C err cleA,i5 Ckb Asp eites ./JeN4- -tow IA.,' ,.A) Res-s- Ploft J eihbe A 1 er :I'.1-l'es • falzoiA .A .50t,-. 6k' h. e� ,,;) v . ,vA _ -u - aiso . , en1o1A �s, b ft e b • I n 14b14e/k Re.rau2cis t V 1Ce- (�eStJeA4 c oc4•THe' AV t-�Z � Je4N N I O iJ d �! ,� ••�� AS What do you consider your highest responsibility, skill or achievement; professionally and/or personally, and why? _b,,,tiecf 6eAf . 1 �RvAyeR Th TpO) iv kAleA I r -4 . IA Vfi Pi4ec.-101z. • c. ,1L .AA � � e �o ees PP.e3 . AMeRtcAN iUwl,n•. iN q' � I lD� .. C1) ti G(fie s.s C a . rn ti\ io ti Al e n,,DeRs)� �}-7H e ?RAN f 7 EMPLOYMENT Please list previous employment. List your past or present employment first: ain,e •;•`.6eN,D �ivA eR { l FRo �a) ;41W (A)f�te2 C . P &C±JA$1Lf tic-c- �N /'I / q775 01- O 5-3-4 D,iec- L/iv/0,) 1946--73 Dates of EmploymentCompany Name & Address jqc' I<!'ya hAe-TlZo , WA-�eli o. � 1`Uc.ra4✓ 1. 19G/ - !QHS I lAc.ra•� AA ; ,� �s5- / / / o .4 RDQNC-��o.0 � Pti-75( 3. 4. (List Position & Job Description in numbered order as listed above) 14 / FZ e c—o L i • A S5 a 1/4-114,0 - � -1),c c f& c-7- 1- - e k ct- /0 4) a A bLib bit . :S ,t/ — u • SCO C a C . EDUCATION Briefly describe your educational background: Institution/School Degree Received 1. ii,c5 6/ qs6: 6.5 . U ,v ', V . 6-C R�2 ON 3. 2 4. c Area of Study in numbered order as listed above: I. EC, T1OA) c. . 6eCeiJdArL7 EQ' uCA71d� �0l/�1 � �' Other fields of study, professional institutes, training program, etc: .T CAvjo �oRl< iti� ix iTN Peari, e 4n�c� HAue -THE ���I;)7 "}'a AN�� ekt/ y �'liu� ' oeo UA l�e�e�n s -4--- A-F./911;e- f� ' e�}s a n/q, <S� e � k /OA).v ,�- e N o AlvJ w o w Id like ?a cz Art-R i b u,- e -To / -t-3- „5-it cc ess. IF DESIRED, FURTHER INFORMATION MAY BE ATTACHED 3 ' 1 1 / 0 /.f\- - : ' ,"7/ F ` .t r - r - ....:;,,.-.....,•f c_7 ,i ,y,..;.;*--.:„' L74i A"ejet- — A ORO VALLEY BOARD/COMMISSION APPLICATION 0UNOr7; Dear Oro Valley Citizen: We appreciate Enclosed is an informational form which when completed your interest in the Town of OroValley. will allow us to quickly process your application. supplyingthe information will greatly assist in an understanding While the information asked for is optional, your . • allow the best possible use of your talents which you are so kindly 0 f education, experience and background to willing to provide to the Town of Oro Valley and for which we thank you. Please return to the Town Clerk's Office. 11.000 North La Canada Drive, Oro Valley, Arizona 85737. Name //( 7,1J? //,;_,A,?(--/ t Middle Last Firs �''/. Cr/6, fr r, /4 2 ,9 3.-- 7 3 7 e Address /�,��. - _ = /•) ; ,: -4, , ess J. — _ - - ., - ./, -- I Business Addr •' ) .c.-- 4--- Business Phone (` Home Phone �� ��'� amber of Years in Oro Valley 3 _ ,o•-.../a„,,,‘---4.47-"eel' ---eVe------............_ ilLi/),‘- .2 .,2e> i e iDate Signator state which board/commission you wish to join and why. Please (e1 may, ,ijy, 1/ ir,--2:.....- ii, G-4. 1w/ t . 10. _ • . - - - i t• 1 - ' r ' d --ea/ .e." Se?le" 7e:id/ 'i/,- ' tilt 747eLf-,-,,, A:I;ve /12:, , -, , , . : , , , _,,2n2 .-- as c. - e--- .--1'- /_4- W - A (fr. id ie 6.4- _ _.,/-_, c-i 2 fc ) , .,c. ,,/-..2.,.. -,,,.a --,4-4.‘ A4? r Please list other community, civic,professional, social, educational, cultural or athletic organizations you have been affiliated with, length of time, any office held, andachievements in those organizations you feel are any noteworthy. 1 ni e . Z.. - • .-d '?'- - -'- e- p s".-7-4- ,,e.s-i:4-#1 ,,c ' , _ ,, --, ,'Ye . :4.f e . / - er � f , r • • • achievement; professionally and/or personally, and why? consider your highest responsibility, skill or What do you . :de-, -'4", t r -,G7/k':1 h - 6, ,:,,'C t/ - Je-` 4 i i/-' 1- - kV,' I. );4":;;-- 'S 41 L - I t,J(. -7 4-2 I/ - ' . mzs 6/,' ki)" (i---:/d;77., - ,?Agrefic...0- el eceziciov r&71,11:4-f. f t--4-ii;le,i f f-.1. / 1-` 1." l !' 1p/ /A c _•i€ / 's EMPLOYMENT I listemployment. List yourpast or present employment first: Please previous /rif,c,i7 t- 4("i., _22.__ ______J-- 7'z?te .- ,�,/7 x'1, 1✓�..ve C r�'I� - ye--:.- 1-3,t Company Name & Address Dates of Employment _ 1. . .r, ,te.:/..3, - (ri- :4' -14''PI , . ',.e- ,,, ---- :-,' c7 S' _t=fe-A -.. ----ef-, . ' -). ri ,..i..-- '. -, •i - , :-12, - '' 4:7' 4----,S. : .7-'1' 1 . -j'atit_":_i"6:I:Yr 44:0M txVi_tre14,01, 3. ,_ e,, ' -, ,; , -r . - - ' i. . -7, , A ) _ , , , . r*.-7 • Z. ., 4. • Job Description in numbered order as listed above) (List Position & P - __Z, 5i'="ii4or feilivete- Pe=)/e/0, ) -". ' -_ - -2/21,-,---- - . .-:.- C -.5e 11-1''20114; / ,. '-- it.. !C V 741 - - ' i , '-' 1 - -e ( -- _ , t • P -,- - ,;. .1- ' • / i - :A; . ,..1 ': e/ - : - -a- .117( - _ r ' ,,,, I/ _-;' .14 , - .S ;C"j' ' i e ..�' " ; -4,-, _ ' . , c-,f, - - or - - ' n ti ,, ' % " cr i . i---: ; - 7 , a ct t c` C :S /i i _I 7; e e:^Gfa/1/' 7?el;11 ' j 1 " r- /4',:-/0 a t v "12 C-c?//' 'li e _6,e 71 tie ti_s-4 p-72?„,./ ds.). ,,,, c.. ,i . i 2,1. 1 -. i . tes 71;/-5 "/11.- tiv€1''P! -7'C Yet l' i- '1A. --' 1. r' iS", fl:_5‘c 1 t''.0 -7‘k 1.eyeet7E'itia' . /... . ,-__ 3 : J i) ' : % eii Cn 1 /- EDUCATION Briefly describe your educational background: Institution/School Degree Received Iiiii Jt J ! k ,a ih icAi4s94,, _/9 76 / / 2. (k!)Ple-' � + Aziii kikv:, MI: _A.,9 th /1;lay)7 ti-420:17;iir..c.19 .7 ' 3. 2 � t 4. Studyin numbered order as listed above: Area of ,_7, *" - ?le .e.-7 74/6 ir) /71, /SS* • ) r c ;2` • professional fields of study, institutes,training program,etc: IF DESIRED, FURTHER INFORMATION MAY BE ATTACHED (f/e.?sc- c??47c-zc //eel /eeP) 3 i r f 14257 N. Greenspun Place Oro Valley, AZ 85737 July 8,2001 Dear Town Council Members, Water Utility Commission Members, and others: In thinking about whether to apply for one of the current vacancies on the Water Utility Commission,I was about mylack of background in the somewhat technical areas of water management and water concerned conservation. But I decided that this by itself was not a significant obstacle,for a number of reasons.For one,l found that several commission members already have such a background, so I can learn from them. For another, I discovered that our Town Manager Mr. Sweet, our Water Utility Director Mr.Forrest,and our Senior Planner Mr. Vella have been active in areas such as the TAMA Groundwater Users Advisory Technical AdvisoryCommittee, and the TAMA Safe-Yield Task Force. Town staff Council, the GWMC • therefore, can also supply plenty of expertise. And finally,1 came across the study "Water in the members, PP Y Tucson Area: Seeking Sustainability," from the UA Water Resources Research Center.In the Afterword, the authors say: The authors of this report ... decline to make recommendations, for two reasons.First, some of the most informed water researchers are among the least certain of how to proceed. ... Second, and more importantly, P Y physical and social scientists simply have no basis for making policy decisions. These water resource issues aren't about right and wrong decisions. They are about values and priorities, expressed as choices with social consequences." (p. 112.)P 1 agree I with this. Technical expertise is necessary,but not sufficient,for dealing with social issues. So do not feel my lack of expertise need disqualify me. But what do I have to offer?There seems to be general agreement about a goal to be achieved (safe-yield g in the Tucson Active Management Area)and a timetable for achieving it(by 2025). Various parties, of which Valley h Oro is only one,will have to cooperate,if this goal is to be achieved. But this activity is not terriblydifferent after all from software development, at which I've earned my livelihood. perhaps g There too there is an agreed-upon goal, a timetable, a group that needs to work together, and economic constraints that limit the possible solutions. My experience with the teamwork of software development may prove valuable. g I also like a challenge. I am aware that funds were recently cut for the Arizona Water Protection Fund, which provides grants that the Town might have applied for. I realize that while the Town controls the Water Utility, County the controls wastewater treatment, so that even an apparently simple goal like using golf courses is not easily achieved. I see that the Third Management Plan for the TAMA effluent for 2000-201 0 says that "The water budgets presented here indicate that given current projections, actual er overdraft will continue and the AMA may not reach safe-yield by 2025." (p. 11-36.)But I'd groundwater still like to be able to say I was part of a team that, despite the odds, did the best it could. Sincerely, Michael Carroll Rq A'"Elicaw4 ORO VALLEY BOARD/COMMISSION APPLICATION '1UND . Dear Oro Valley Citizen: We appreciate your interest in the Town of Oro Valley. Enclosed is an informational form which when completed your will allow us to quickly process your application. While the information asked for is optional, your supplying the information will greatly assist in an understanding of education, experience and background to allow the best possible use of your talents which you are so kindly willing to provide to the Town of Oro Valley and for which we thank you. Please return to the Town Clerk's Office, 11,000 North La Canada Drive, Oro Valley, Arizona 85737. Name ' • Last First Middle Home Address/ ,.(3.-73- —7 Business Address 0 70C Al �� ,�. >��-�; `- / 73 7 Home Phone Business Phone /; Amber of Years in Oro Valley / Signature Date Please state which board/commission you wish to join and why. *-/ Af; ,�,1 i /�i� 1/=�. �n IC Com' J /2;y1AN3-?") v ItC1f, �1 r' Please list other community, civic, professional, social, educational, cultural or athletic organizations you have been affiliated with, length of time, any office held, and any achievements in those organizations you feel are noteworthy. • ) l' /. e 144/�.// / ,~i-ge/2A7 onsibility, skill or achievement; professionally and/or personally, and why? That do you consider your highest resp A2 / ff\ / • , /?_ ail / 1k'.r1- 2, EMPLOYMENT Please list previousemployment.loyment. List your past or present employment first: 640r.04.) 6)1/17-11_,S&/ orep 4 ebb S4d , r '<,:;:t Dates of Employment Company Name& Address 06) 11 71/ ?-41 9674-221)ao ri„,r,,,ts, 6,1,9 2.q r "" (7-00,47 L/ - / - & °3.q ���1ee. _.� . 3t **- Sski? 7(2/trif S":";)' G4'(2 y'Lt's/64-, 0, 1V '4 o.) - sovi, 6,4A, art (List Position & Job Description in numbered order as listed above) 44(""Guys& Sokvi' 1:47 (3i) le/A4_,Q? 671> r . S' (♦ �/�f �,,u.. i Atfri)L;:4)i5P/;1-;40.!•Ze-5/k5)- - 57, 24111Q41-'' g ‘fre'll& ria./1/1957i XII 6?4,6/14 e 9., e.„c, oie r • -C9mrilp.101/ a/o/oteA;Le5, a,f1 vvi robe/ rA,ig cY))//r 6?:.)/a191 *-1,pyied -7‘ /tVet--9?-e;:e?;) (91149 06 --kp rir -714e_ ,(2)/ EDUCATION Briefly describe your educational background: Institution/School Degree Received 1.(},}h-> —/thAez,ake xea_ __ezL/z t1 3. 2 r � T • • 4. 5. Area of Study in numbered order as listed above: f.,;" • /9,47A4,2b7 / v Other fields of study, professional institutes,training program,etc: w - --"de hez.A ,-, /An : c0,41„),!) , /.) IF DESIRED, FURTHER INFORMATION MAY BE ATTACHED (11%:-2/7- --- 67y0ii,145:5; 91) / ,/i9;4 4/a/w/Lgf ,_2pf 4--#6 Co' iy),/y)9,:<5 i-zed -67,-torce a47414„. etAfe a.Ad e.."7,/e2A-7G6, rti. ia)Ak6 c_4-)Ca-a5-ien-1) 1/4- kr y.-77/ 4-,A)/y „ect.) 4101.-) ez &e(307i/ s l I eel 0--r zoh‘we, y i/a/zia/- 17.'"7:5 Vei4/ -.61' alv0 H4/ ei") ah,A/ /6,571 -1.,ver:e, 0"d 1 43/ 5--3/9c7.-a5 Ce::: c7Wovi-veih-;4) h- yio ie› 3 r ~, I Bartels, Rachael Gillaspie [ F Monday, July 02, 2001 6:28 PM Alan; " To: p Subject: Re: W.U.C. Appointment for one additional three-year term, I would like to renew my appointment this be inning July, 2001. Thank you for opportunity to serve my community. 9 Jennifer Gillaspie "Chaparro, Iris"wrote: > Hi, Jennifer > I received a call today from Rachael Bartels,Town Manager's Office. She is > requesting that you forward your reappointment. • a letter as soon as possible regarding If your > in tentions are not to renew your appointment, > > we still nee d a letter to the Town Manager's office and a copy to the Water > Utility. > volunteeringmember is appointed. > We appreciate you to stay on until a new > hank you, > Iris L. Chaparro > Name: Iilliesa.jpg I�II�esa..pg Type: JPEG Image (image/jpeg) 1 Encoding: base64 .... .�..��a.......a...a.oa:.a..:.\ ....t:........\.............�u...a.�.\...:.:.:.;J.::.1•.�a......r...._....ai•l.a�a....�.:a.:a.1v\..s..:.a '1♦....».......,.... w...w...aa.....•.........:\s.,..,-\:.a: .. \. w. J.a:lw.r\v.a::a._a...h.�a.w.\••:\.aw,r•.aw..•a.a... a......... ♦.�.r.iw1»..a...a..»...-..:a:.a»_........... ..»_.- :•::.•'L.La:..•w�..w.... ... w» » .��f:i»..��\.:. .:.\.� cr L:, 1. What generated your interest in applying for possible appointment to the Water Utility Commission? 2. Please describe how your knowledge and skills would be an asset to the Water Utility Commission. 3. In your opinion, what is the most pressing issue facing the Water Utility Commission at this time? 4. Do you have any previous experience relating to serving on advisory boards or involvement in utility rate analysis? 5. Given your existing commitments, do you foresee any problems in attending regularly scheduled Commission meetings? 6. In your opinion, what should the roleof the Water Utility Commission be? TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: August 15,2001 TO: HONORABLE MAYOR& COUNCIL FROM: Kathryn Cuvelier, Town Clerk SUBJECT: PUBLIC HEARING — APPROVAL OF APPLICATION FOR A PERSON TRANSFER, SERIES 09 LIQUOR LICENSE —BASHAS #125 (FORMERLY ABCO) LOCATED AT 13005 N. ORACLE ROAD SUMMARY: An application for a Person Transfer Series 09 Liquor License for Mr. Michael Basha and principals has been submitted by Bashas Store #125 located at 13005 N. Oracle Road. In accordance with Section 4-201 of the Arizona Revised Statutes, the application was posted for 20 days commencing July 6, 2001 on the premises of the applicant's property. No protests were received during that time. Chief Sharp has conducted a background investigation on the applicants. He has found no derogatory information on the applicants, therefore, he has no objections to the approval of the Person Transfer of the pries 09 Liquor License. (Series 09 Liquor License description: Liquor Store, sells all spirituous liquor. The purpose of a Series 09 Liquor License is to allow a spirituous liquor store retailer to sell all spirituous liquors, only in the original unbrokenacka e, to be taken away from the premises of the retatiler and consumed off the premises.) p g ATTACHMENTS: 1. Memorandum from Police Department 2. Liquor License Application 3. License Description from AZ Department of Liquor Licenses SUGGESTED MOTION: I move to approve the request for a Series 09 Person Transfer Liquor License at BASHAS #125 located at 13005 N. Oracle Road. C. De.. ent Head / - Town Manager r �2 11000 N. La Canada Dr. yy 0AA s � Oro Valley, Arizona 85737 k"V ' 229-4900 FAX (520) 797-2616 .` Phone (520) DANIEL G. SHARP, Chief of Police www.ovpd.org 1 x d A - r vNDEDtr ORO VALLEY POLICE DEPARTMENT "INTEGRITY, PRIDE, EXCELLENCE" To: Kathryn Cuvelier, Town Clerk FROM:.�V+� hniel G. Sharp, Chief of Police RE: Background Investigation, Person Transfer of Liquor License Bashas' Inc Bashas' #125 13005 N. Oracle Rd. Date: July 17, 2001 On 07/17/01, the Oro Valley Police Department completed the standard background check on Basha' Inc., principals, Michael J. Basha, Richard Phillip Rodriguez, Wayne C. Manning, Edward R. Felix, Edward N. Basha, Karen S. Rishwain, Camille Anne Basha, and Connie B Vitale. The Oro Valley Police Department has no objection to the transfer of Liquor License from Jackson Edward Paulk,Agent, ABCO Food Group Inc. to Michael J. Basha,Agent, Basha' Inc. t X r cn c4i2 _.,C." i ,... .4-1 ,..,._ ,- ,_.,., :-.-1 .),e n 4 = › c ., o ti q '"' '`"3zr.ri. — ti.r. r , 5 ,,,., !,.....,e izi '.'1 ,--i -ts. ,::::; .1 !...... )...., co 7, tt tt.,1?:: o R z cii c 2b , ci3 e )—i 4 mc/1 4 , ,--,, ell g hn t , . _, , N ;1 O r . '5',.. ttfi › cz -7, �o b dt.I.C,)71 Cil t-' Z O O d -. *leiAii "4 O • ° Citi5g ti, Cll ,,,,-.4x . , -‹ •i er4, CJ1 CIS C., 0•49 --4 'i lib Hiu F--3* ,.r ,t — = ..,7. L. !*zi iz...,i.‘,„ ).-p: 4'7 1 ;' b OIC • n O p N N C� co �, '� N oz y ' ,1 ARIZONA DEPARTrYTENT OF LIQUOR LICENSES & CONTROL t .,,4,, 800 W Washi,naton 5th Floor ' 400 W Cons #150 ��" � - Tucson AZ 85701-135'7 Phoenix AZ 85007-2934 ,�. � _ �__ 71041-#4,\-. �- .� �.. ;�.. ; 520(602) �4_ 5141 '��� s C ) 628-6595 +.`.✓ .t i i B APPLICATION FOR LIQUOR LICENSE TYPE OR PRINT W TH BLACK INK Notice: Effective Nov.1,1997,All Owners,Agents.Partners.Stockholders. Officers.or Manners actively involved in the day to day operations of the business must attend a Department approved liquor law training course or provide proof of attendance within the last five years. See page 5 of the Liquor Licensing requirements. SECTION 1 This application is for a: SECTION 2 Type of ownership: P PERMIT Complete Section 5 El J.T.W.R.O.S. Con'plere Section 6 1` W LICENSE Complete Sections 2,3,4, 13, 14,15,16, 17 E INDIVIDUAL Complete Section 6 gPhRSON TRANSFER(Bars&Liquor Stores ONLY) ❑ PARTNERSHIP Complete Section 6 Complete Sections 2,3, 4, 11,13, 15, 16, 17 CORPORATION Complete Section 7 ❑LOCATION TRANSIR(Bars and Liquor Stores ONLY) 0 LIIVBTED LIABILITY CO. Complete Section 7 Complete Sections 2,3, 4, 12, 13, 15,16, 17 0 CLUB Complete Section 8 0 PROBATE ASSIGNMENT/DIVORCE DECREE ' 0 GOVERNMETT Complete Section 10 Complete Sections 2, 3,4,9, 13,15,17(fee not required) ,.!; 0 TRUST Complete Section 6 0 GOVEComplete Sections 2,3, 4, 10,13,15,16,17 ❑ OTHER Explain SECTION 3 Type of license and fees: 0015,3YP LICENSE�: �� � 1 Type of License: 0 9 2.Total fees attached: $ iPPLICATJON FEE AND INTERIM PERMIT FEES (IF APPLICABLE)ARE NOT REFUNDABLE. A service fee of$25.00 will be charged for all dishonored checks (A.CR.S. 44.6852) SECTION 4 ApplitA.11 applicants must complete this section) Mr � LU 1. Applicant)•gent's ►'ae:mNs._____ ____P )' r C Fr r ________________ (Insert one name 6'I is appear an license) Last Fast - Middle i ) 41 b 2. C orp./Partnership/L.L.C.. Item lk e (Exactly as it appears an Articles of lac.cr • of Org.) i ` A .-. ,,, 5-- - (..: e--0„ cA-V,,L,....,'-‘0C) 3. Business Name: - - - I \ vA- %-.\ �- (Exactly as it . on the exterior of premises) ,5_ (i) i '17.10, 4. Business Address: rs ► 11 • . • - -5737 (Do not use PO Box Numb ) Cry COUNTY - Zp 9`��' L27735. Business Phone: (14 ) Phone: ( ) (,t}i/U (4- --(Tat' fr. ; 6. Is the business located within the incorporated limits of the above city or town' ,� ONO 7. Mating Address: E - Cry Stare ZIP 8. Enter the amount paid for a 06, 0'7,or 09 license: $ . • (Price of License ONLY) DEPARTiVIENT USE ONLY Accepted by. , VAA P Date: / .W.0/ Lic.# 6 0-7/(V/ 3 Fees: /00' _____W___ q S , II',0 Application Interim Permit Agent Change Club F.Prints TOTAL PROCESSING APPLICATIONS TAXES A_PPROXLMATELY 90 DAYS,AND CIRCUMSTANCES OFTEN RESULT IN A LONGER WAITENG PERIOD. You ARE CAUTIONED REGARDING PLANS FORA GRAND OPENING,ETC,BEFORE FINAL APPROVAI,AND ISSUANCE OF'THS:LICENSE. LIC 010011/_000 `Disabled individ11als reouirinQ special ncenmrnnda-inn_ nleace ra11 (r')) :,1 _on-r-r Cie,—:—...,? . SECTION 5 Interim Permit: yourapplication is pending you will need an Interim Permit pursuant to A.R.S.4-203.01. 1. If you intend to operate business while pp ense of the same, e you are applying for currently issued to the location. Z. There tifLST be a valid lit type 3. Enter the license number currently at the location. ue7ed 4. Is currentlythe license in uSe?tx.YES CI NO If no,how long has it been out of use? ATTACH TT LICENSE CURRENTLY ISSUED AT THE LOCATION TO TMS APPLICATION. I, rim �‘,/,‘t76 17‘ /1?' /4, ,declare that I am the LICF�NS r.of the stated license and � (Pdanull name) pp location. I have read this application and the contents and all statements are true,correct and complete. ��1L .� County of , � if,f A4. - / /Al° State of '- j - t .A. / ' The foregoing :.tt-ument acknowledge: •e • - me •� xiage, ...r...f..,- 7 A . (Sipansre) �-�2,�- �- ,.� -,...._- LAd '�-d / i•a of ar).___L. �,�•r MARILYN CHAP D.y•� Mc�h � Ai, year / .�= TM NOTARY PUBLIC-ARIZ• j / •..r /) %.a. whz. �AARICOPA COUNTY / ...._ 4:, �r►� 0, / `'fres On: JnF M Comm.Exphes June Z3,Z004My comzrnsslon exp _ 0 - af NOTARY PUBLIC) SECTI• 6 Individual or Partnership Owners: EACH PERSON LlSTE. • UST SUBMIT A COMPLETED FORM"UCO 101",AN"APPLICANT'TYPE FINGERPRINT CARD,AND$24 FEE FOR EACH CARD. 1. Individual Last First v idle Ola Owned Residence Address City State.Zn Partnership Name: (Only the first partner listed will appear(D: 'cense) Geral-Limited Last First NvC dde %0• ..-•. Residence Address City Stare Zsuu ❑ ❑ % ❑ ❑ ❑ 0 % ❑ ❑ (ATTACH ADDITIONAL SHEET IF NECESSARY) 2. Q share in the ofits/losses of the business? El YES 0 NO Is any person,other than the above,going to sh pr SECTION, 7 Corporation/Limited Liability Co.: f. CH PERSON LISTED MUST SUBMIT A COMPLETED FORM"LUCU 10 i",AN'APPLICANT TYPE FINGERPRINT CARD,AND$24 FEE FOR EACH CARD. CORPORATION Complete question,c,1,2,.3-,‘,,5A 7;11;12 7 ❑ L.L.C. Complete quer nk-1,2,21;5, � 7 and attach copy of Articles of Org. and Operation Agreement. 1. Name of Corp oration/L.L.C.: (Exactly as it appears on Articles of Inc.or Articles of Org.) 2. Date Incororated/Or anize& � Statewhere Incorporated/Organized: 0 OH3. AZ Cooration Commsion File No.: n - Date authorized to do business in AZ: -7 ), \DNIS 3 4. AZ L.L.C.File No: Date authorized to do business in AZ: 5. Is Corp./L_L.C.non-profit? ❑ YES NO If yes,give WS tax exempt number. 6. List all directors/officers in Corporation/L.L.C.: Last First , Middle Title Residence Address City State Zp 'la& Q kta9--/CA. (ATTACH ADDITIONAL SHEET IF NECESSARY) Tist stockholders or controlling members owning 10%or more: First Middle %Owned Residence Address City State Zp - r 0 a '' a I •� % % (ATTACH ADDITIONAL SHEET IF NECESSARY) 8. If the corporation/Li.C.is owned by another entity,attach an ownership, and director/officer/members disclosure for the parent entity. Attach additional sheets as necessary in order to disclose real people. SEC e ► 8 Club Applicants: EACH PERSON LISTED SUBMIT A COMPLETED FORM"LICD 101",AN"APPLICANT"TYPE FINGERPRINT CARD,AND$24 FEE FOR EACH CARD. 1. Name of Club: Date Chartered: (Exactly as it appears on .•Oiarter) (Attach a copy of Club Garter) 2. Is club non-profit? 0 YES 0 NO If yes, - IRS tax exempt number. 3. List officer and directors: Last Fust Middle Title Residence Address City State Zo • . (ATTACH ADDITIONAL SHEET IF NECESSARY) r SEC • 9 Probate,will Assignment nment or Divorce Decree 4 an exis-ting Bar or Liquor Store: 1. Current Licen :-' Name: First Middle (Exactly as it appears on L'cens- Last 2. Assignee's Name: Las First Middle 3. License Type: License ....•e. r. Date of Last Renewal: I tab ,•PY OF THE WILL, PROBATE DISTRIBUTION INSTR , OR DIVORCE 4. ATTACH TO THIS APPLICATION A CERASSIGNEE TO THIS APPLICATION. DECREE THAT SPECIFICALLY DISTRIBUTES THE e OR LICENSE TO THE SECTION 10 Government: (for cities,towns, or counties only) 1. Person to administer this license: Fust • 1Vpiddle Last 2. Assignee's Name: t 11�i"iddie Last A SEPARATE E LI CENSE MUST BE OB T AIMED FOR EACH PREMISES FROM WHICH SPIRITUOUS LIQUOR I ,. •VED. SECTION 11 Person to Person Transfer: (Bars to be completed by CURRENT LICENSEE and Liquor Stores ONLY). / / Licensee's Name: IQ't/ ( r c � e''-1 Entity: �. CurreIlt L1CeIISMiddle (Indio.,Agent,etc.) (Exactly as it appears on license) Last First 2. CorporationlL.L.C.Name: .;i _ (Exactly as it appears on license) t G J "?' :..� 3. gent Business Name: ,�� (Exactly as it appears on license) 4. Current Business Address: 0 .;11 - & - ieC/ Or i2 _ 7 C 'cense.Number: (9 9/0 f,c--.7Last Renewal.Date: • 5. License Type: ,f-7 /, 4(4 6. Current Mailing Address(other than business): d -- I 411 C/ 7. Have all creditors,lien holders,interest holders,etc.been notified of this transfer? tctk YES ❑NO business while this application is pending? L-'YES D NO If yes,complete section 5,attach fee, an 8. Does the applicant intend to operate the bus ss pp current license to this application. 9. I hereby relinquish my rights to the above described license to the applicant named in this application and hereby declare that the statemen made in this section are true,correct and corn ete. I / e,„ ltf�/—. / i, declare that I am the CURRENT LICENSEE of the stated license. I have read this (Pint full Harm) application an. +•- ontents and all statements r-e true,correct and complete. '�� Countyo IState o A 1_.1NA _ , / %• .,e:__ _ e foregoing's( is-nt was acknowled -d before me J x ittemet5.. ..„ . /, ,......- (Si�Qnanure of CURRENT LICEN - ' 1 1 .�- �-� :.� s: of A 4 A. CIC3 / - f OF F ICWL SFJ+1. �,L .I y -r. Day of Ms. • .1.II Year '111•:,' � NOTARY PUBLIC— 'arl• Otru.., i...•— '', ..Agirki (f, >,,ilii.5: MARICOPA COUNTY ,' My ccirnmission expires on: �, ,,, .•"��. •*_`,�wne 232044A ..'”447=11 OTARY PvBLI _ SEC a \ 12 Location to Location Transfer: (Barks and 'iquor Stores ONLY) APPLICANTS CANNOT OP UNDER A LOCATION TRANSFER UNTIL IT IS APPROVED 3Y.THE.STATE.; yr 1. Current Business Name and Address. 3 F - (Exactly as it appears on license) •� 2. New Business Name and Address: (Do not use PO Box Number) 3. License Type: License Number. Las '-I ewal Date: 4. What date do you plan to move? What date do you plan to open? SECTION 13 Questions for all in-state applicants: 1. Distance to nearest school:lCS 'aft_ Name/Address of school: CRT- `- tialia0 - (Regardless of distance) / b.it ► -( Oi • , ,J i l - :lb i - 7 2. Distance to nearest church: g01 ft. Name/Addresschurch: CPrTLiJ(U-of kL (Regardless of distance) ` I a * A .4 .1 0 7- .. _ I 3. I am the: sEE ❑ SUBLESSEE 0 OWNER 0 PURCHASER(of premises) f '-' /" 4.r If the premises is leased v- lessors name and address. , Ji i t ' i_ f /-1 4LALai-Aatf--- 9 - .. , 4ei, I- $2\-\- -7/ & iJf -, i--- , 4a. Monthly rental/lease rate$ 0 I That is the remaining length of the lease? yrs. mos. 4b. What is the penalty if the lease_is not fulfilled? $ or other I, /010.. . a ! kAkA /LA IN i #:ve derails-attach additional sheet if necessary) 5. What is the total business indebtedness of the applicant for this license/location excluding lease? $ Does any one creditor represent more than 10%of that sum? 0 YES NO If yes,list below. Total must equal 100%. • Last First Middle %Owed Residence Address City Stag Twp 1 _ J (ATTACH ADDITIONAL SHEET IF NECESSARY) r_ 6. What type of business will this license be used for?(BE SPECIFIC) /�Q S71___ 7 . Has a license,or transfer license for the premises on this application been denied by the state within the past one (1)year? ❑ YES O If yes,attach explanation. 8. Does any spirituous liquor manufacturer,wholesaler,or employee,have any interest in your business? ❑YESO 9. Is the premises currently licensed with a liquor license?Cea YES 0 NO If yes, dive license number an licensee's name: CO License# a 9on license) __/ -7 . (Exactly y as itrs Name- r- „ am n,/ if-) „/i /- SECTIO 1 1 'est aurant, or Hotel-Motel Applicants: •:- 'sotel license at the proposed location? ❑YES a NO If yes, give licensee's name: 1. Is there a valid restaurant or P P and license#: Last First h ddle 2. If the answer to Question 1 is YES,you may qualify u for an Interim Fermi = iiierate while your application is pending;consult A.R.S. Section 4-203.01; and complete Section 5 of this application. 3. All restaurant applicants must complete a Restaurant Operation ion Plan(Form LICO 114)provided by ii- `-.art ent of Liquor. annual gross revenue must be from food sales? 0 YES 0 NO 4. Do you understand that 40% of your i� SECTION 15 Diagram of Premises: (Blueprints not accepted, diagram must be on this form) ______04 licensed premises: 1 ' a - 1. Check ALL boxes that apply yourto -411 I 4-1DC/50 ces/Exits L uor storage areas ) 1--c-u . cc'0• o_k_o cL___ i) 17 a ntran Q O Drive-in windows 0 Patio enclosures O Service windows 0 Under construction:estimated completion date 2. Restaurants and Hotel/Motel applicants must explicitly depict kitchen equipment and dining facilities. only area wherespirituous liquor is to be sold,served,consumed,dispensed,possessed,or stored. �. The ciia�am below is the o y q Give the square footage or outside dimensions of the licensed premises. DO NOT INCLUDE PARKING LOTS.LIVING QUARTERS,E i'C. ______1::,,,,titgl...46A7 VT.L.�-1' sr 4f�je_(�h""LS I ''� li ` - �_ PAI r�.t / --J P .:Lapf03,....(411'7_'s a ! 1. I!- -" t i -1' k i "11=1)-1. ktiy I _1,11. _..r t ` -. t }_ as-r g-5.-2,,,-.711 K-! E : - i ___,-_,_._i___ •.1:7_1.,,..17.:4__,,,,.! L'll'i . !1*-•....... :a' ..'' i.r-- ,......i.: ''''",.1 n2;1:12Lit: .-) i,'"* ' -..... 1 .: 1I--------- ---!I - - tiimoilliit ._.: I"; : I.; "lir ova 1 :, ter=- 11-11'1. imiiiiii-rio_,.:,,___,Iorcil,:.-.L--!..- ,,,,s......,..:,.., r+,,,..,,,Ji .1 1 -, Jnrth�---•., -- ...,... n..tc`�nine` ._ ,, aw -- ,9 ' —ti ' i-1-� = I 7 giatfr.,•• Winn 9 --..,1L.& L�(a1Cbr�+rWY�11 ......,...7_ � - .+; ' i r J �w•'� ! � _.+�/� I �IH i V r ` , ` ; ; � T� ],� ,,J1`Ij' rte. I�1F!; L a i-,- 0- I-',---.._.._. �4,11._-=L _r,r-.W-'---J-r—F. .. 5'?-^--•-. -•----'"-"r--_-_.,&.i�-L'"thi..;Jr•...r.f`- q t 1 II _bli____— II ___----1 I 4 (vl II II � . ._,_ _____ 1. tp ______,-k---:2691 :____—____Ii z 11 1111 i ___. ; 1 1 i . c , . , ; — ---4----r ,-----__ e_ ._. . ._ H it -"' 1 1 -1 : ' lel '--a 11 11 i 1 ! i . ti H ; 1 L _-- _ ii. 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"-iih...".'" t! ! _• .' ll1�1� �. . ... , r _ .t . . — ste• , —Arq....IT''''...?....---...-....1; -— I.., i wo,Enna, en-----..om 1 16,6_,... i _____ii. _,- 1 i______ _____;,. f1--- . —•n.---_ _• .h,C_.4.T-2"11 y'.�=;1 i _ cv I?G - , , R,y�. ar.d. 1 rano n.a, i• ,C I N 1_. �_ v-� ----44_-_-__k______—__..,_.l ' w��I.� f �aa 'r '�'-.4 i — s� ..---i6-*av , D 'F 1:A-Si-i-A— r # / z- yr rum 1 Vrlr"11YL7GJ �l- I,vutava✓r�rc►=J, ENTRANCE YOU MUST NOTIFY THE DEPARTMENT OF �� uvrc EXITS, OR SERVICE WINDOWS MADE AFTER SUBMISSION OF THIS DIAGRAM. ` ' --,.--c.. Mil!, ':,',..,.,;;;;%:,,'-'....-• •::gbp',10,:'&;',..\;a:\‘'',_40,11/411.4.0x-N,-.1/4"0.i&A,..%-'7:7,411:41::::p',...mlia-•,,,,e,-.A,....ri,,PS;A:?:'-'1:-,:$1.111'.1.s:A.4''()%.'...t....•, •,..--'" "A.r.77-01":i;.--'??, ' ..i.c# • - ,•I:I"...14111;WV--* '''-',..V.:iTZL,1144""' ' --,..:11..,,,,•-..+Mv.:54-..-ak- '",t.,, Y-4,W.:•:'.40. ' ..,...'W'''4"-difi'Alt.:1-*":7,,,- 0,,,..'%:**,'s4-:,,-.11,1).7W"fig.-„,41.0.;4*&_,5,,'-%,„.„...• ...AV""--1,-eA,;,' A174" .,...i'"."-#4.470:4Z'""191. 4..., 4'740-''.6.1+v-. '-;----w-w'• ,6'-?. .* •:...."V -0:A:714SN,7,,,e'V. :"''''':•,'"f ti,.-wfiXei,..,' ,...-ii,%-,,41%'''..'-',4200.4',.If' •*---,,,.. a' , •':5"....%'""......r•'''--,' •'CIA ti'l 4."--• .L. ,,,.... -... •.•--- ,.-zi:6=1, .,i, •::•'.•.:.=i, /L- .'-' -'-'17/,,,,id,*:,4 7.7.,-,Iiji. ;OW, .7.;.• :"..Lege igWa%,-itc-.7.,:' .•4111, Yt.1\11t-7:-..,P ..,..Z•Itiiii,''''--;144:-'7.ii1P,174,,„. „:1.,A,A4.11111;,-.4-wi..-,. „,,,,,,t..,340, ,O, lk---itagv,-4,.:. __---7:---..---"="44. ^ •A SECTICN' 16 Geographical Date: A SAMPLE FOR THIS SECTION IS PROVIDED ON THE BACK OF THIS PAGE. 1 I... ..4.3 T A"below the exact names of all churches,schools,and spirituous liquor outlets within a one half mile radius of your proposed location. 1. Pic 2t_"E. .._ 2. CoAciiN9 E . 11i I 3. P t \tc . 4. 2ôJoao eINS ST-A-Vk' o 5. 6. 7. g_ 3 • 10. Z L-J D • 11. 12. 13. 14. 7" (t�_SACH ADDITIONAL SHEET IF NECESSARY) A=Your business name and identify cross streets. SECTION 17 Signature Block: " AgI, dg L Mb) ■ , declare that 1 1 am the APPLIC4N'T(Agent/Club Member/Partner),making this (Print name of APPLICANT/AGENT listed in Section.4 Question I) application; 2)I have read the application and the contents and all statements are true,correct and complete;3)that this application is not being made to defraud or injure any creditor, taxing authority,regulatory authority,or transferor,4)that no other person,firm,or corporation,except as indicated, has an interest in the spirituous liquor license for which these statements are made; and 5) that none of the owners, partners, members, officers,directors or stockholders listed have been convicted of a felony in the past five(5)years. State of f -oun., of AA '_ • X • The forego' g' • agent was acknowledge before me ;• (Sig) _ �v.-.. , i= OFFICIALEAL r MARILYN CHAP • - day o :_�` _ - 06/ � v NOTARY PUBUC. -ARIZ• Day of Month , Month Year d , r MARICOPA COUNTY r.�r•► / LI • • My Comm es June 23 commission expires ..1 1 • • My xp son: -�- • L �i/� —� �L NMI NOTARY PUB 0 7 T OF LiQUORARIZONA DEPARTMEN LICENSES & CONTROL . to � �~%��� 400 W Congress #150 800 W Washington 5 Floor �, g g . ,� tt-treit � Tucson AZ 85701-1352 Phoenix AZ 85007-2934 ,�1 ,;, � �'��',-�v (520) 628-6595 I! (602) 542-5141 �. '�� CERTIFICATION OF COMPLETED ALCOHOL TRAINING PROGRAM(S) OBTAIN ORIGNIALS OF THIS FORM FROM DLLC-DO NOT PHOTOCOPY,DOCUMENT IS COMPUTER SCANNED.TYPE OR PRINT WITH BLACK INK. ALCOHOL TRAINING PROGRAM INDIVIDUAL INFORMATION 7e: 22 ,-z/ T Individual Nam Pri p .V111 41110 dividual e TYPE OF TRAINING COMPLETED , u(ve \L\ 0 BASIC 0 ON SALE Date Training Completed 0 MANAGEMENT OFF SALE BOTH 0 OTHER IF TRAINEE IS EMPLOYED BY A LICENSEE: \&C 00*CL-E-- cc? icoi3_,3 NAME OF LICENSEE BUSINE S NAME LIQUOR LICENSE NUMBER ALCOHOL TRAINING PROGRAM PROVIDER INFORMATION Bashas' Training Center Company or Individual Name 3131 E. Indian School Rd. Address Phoenix, Arizona 85016 (602) 956-4454 City State Zip Phone I Certify the above named individual has success ly completed the specified program(s). . 1 CC I • ears ak,441rair Trainer Name(Print OILAli ) T .iner -ig at -my ate Trainer give original o corn* -t-• form to t ainee, photocopy and maintain completed document for your records. Mandatory Liquor Law Training for all new applications submitted after Nov. 1, 1977. A.R.S.Section 4-112(G)(2). Completion of the Liquor License Training Courses is required at the issuance of a license. "heP erson(s) required to attend both the Basic Liquor Law and Management Training, (either on-sale or off-sale),will include all of the following: ivner(s), licensee/agent or manager(s)WHO ARE ACTIVELY INVOLVED IN THE DAY TO DAY OPERATION OF THE BUSINESS. Proof of attendance within the last five years for the required courses must be submitted to the Department before the license application is considered complete. Before acceptance of a Manager's Questionnaire and/or Agent Change for an existing license,proof of attendance for the Basic Liquor Law and Management Training(either on-sale or off-sale)will be required. LIC 1021 01/1999 Disabled individuals requiring special accommodations please call(602)542-9051 Form 910 2pt NCR • • . • - ' _.f•J: S [moi• ` C• '••!fir' • •` wi Arizona Department of Liquor License and Control 800 W.Washington-5th Floor Phoenix,Arizona 85007 Dear License Technician: This communication is in answer to Section 5,#11 of Application Form 120 and Questionnaire Form 101 #14 for each Officer of Bashas' Inc. Listed below are violations Bashas'has received for the last two years at various locations. Violations prior to 1998 are on file at Bashas' Distribution Center,200 S.56th Street,Chandler,AZ 85226. DATE LICENSE# STORE LOCATION VIOLATION December 17, 1999 09071013 Bashas' 43—Sun Lakes Sale to Minor December 21, 1999 09070759 Bashas' 47—Fountain Hills Sale to Minor August 2,2000 09070254 Bashas' 84—Gilbert Sale to Minor For B ashas riii/A7Y/' Michael J.Basha Vice President/Agent 1 r t ` 7FT.PL,-,.:- {�'lli▪�r .rrr.•-��•'•- y��yyY.\\'. -ri -n -n -n ....n ,!*-1,v.... .).z.c.tc C..) C.J G.) C.) C.) N N) N) C) n N N) N N) C) --6 -6 -'' . .- --6 -6' C) 'S n C— ....JP;CCO ::::r•`;fr• N N N) O •<,s` C?) CTI 0 I �\ r ♦ , r ♦ ♦ . • • + ♦ i 11111111:4-V 11 _, •- - C. -. _.,. N - ...•- .� N 7 C✓ (J) C) CJ1 C.J C.J C.) C.J O 4.-',,,,,,5•,;:...CD • -.4 - C.) C D' O o C C i C C C -6 C) - • -A 0 CO CD C•.) Cl C --6 C c..) (..) C: , ^: -J O N C) CTI 0 -C O O -j 0 -4 C) C.J 0 0 N) C C l 0 N ) Cl - -6 J w N C O N C) C D; `< O CD C)l O O -6 N U1 '.,1 Q C..) C.) 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O O : ; N) C� ' .r s •'h J•; ••' . -S• ,Mili O W .•.. . • . dr- - Arizona Department of Liquor License and Control 800 W.Washington-5th Floor Phoenix,Arizona 85007 Dear License Technician: This communication is in answer to Section 5,#11 of Application Form 120 and Questionnaire Form 101 #14 for each Officer of Bashas' Inc. Listed below are violations Bashas'has received for the last two years at various locations. Violations prior to 1998 are on file at Bashas' Distribution Center,200 S.56th Street, Chandler,AZ 85226. DATE LICENSE# STORE LOCATION VIOLA TION December 17, 1999 09071013 Bashas' 43—Sun Lakes Sale to Minor December 21, 1999 09070759 Bashas' 47—Fountain Hills Sale to Minor August 2,2000 09070254 Bashas' 84—Gilbert Sale to Minor For Bashas Michael J.Basha Vice President/Agent , t R,:•,..‘-.•,:;.,-;•:::',:,::: fr.,.�?,�pr„:: j� C J C,.) CJ N N N C) C) N N N N C7 --i -, -. -� _ --. -. 0 --. C� #:':a: C.J C.J CJp � Q) CJ1 -L� CaJN -i r :c CA) N j C' CJ C Z -�1 N N A. C.J N --. 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DATE LICENSE# STORE LOCATION VIOLATION December 17, 1999 09071013 Bashas' 43—Sun Lakes Sale to Minor December 21 1999 09070759 Bashas' 47—Fountain Hills Sale to Minor , August 2,2000 09070254 Bashas' 84—Gilbert Sale to Minor For Bashas,,' //172/ Michael J.Basha Vice President/Agent s 1 I:r:V:Y.,Y: ��lJI\rt:;` .lff}!..„:: laiN: 1 -T1 -11 1 ,1 • r vS,s•- ` C..) L.) C..) C.) C..)r N N) N O O N N) N N) O -, -, -1 -a -- C) --, C •a0h CC Q c:7) (II C..) N) --, C..) N j O' CJ Co -'J N N - C.) N -, N CC = -• � c_n •A. C..) -1 .- �•f C) c.:-1Q N O ..3,�;•`.;5:,,,,,,,,-. --, _,,. T CEJ -s -s -i _: �. _:, - N) 7-.3 C - - --4 N) -J -j -� (/) CD CJ1 C.J CrJ C...) C.J C7 �i:.��•.c Cr) CJ C:J C� 0 C CJ1 C C C CJ -4 • -A C O - --' C C..) ci co 0 --. -i C C... C... Cys , ?ez :- • �1 O N G') cn C = O 0 --, O --J C� C.) -i C 0 N) C� C i C N) CI �. -1 w N CJ O N CO ,� co • �1 `< O co C ci O C -- N CJ1 J Q • C..) 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DATE LICENSE# STORE LOCATION VIOLATION December 17, 1999 09071013 Bashas' 43—Sun Lakes Sale to Minor December 21, 1999 09070759 Bashas' 47—Fountain Hills Sale to Minor August 2,2000 09070254 Bashas' 84—Gilbert Sale to Minor For Bashas', Michael J.Basha Vice President/Agent n 7 1 1 4 > > z' Z :1___, g - eL ,.ll� . e n „< c,,' 4 (-- tzi ci: x tli › -, c4 n '—i CII CZ _ > 4 ''''', D 1 p 4 t.,3 o � �, L-, 3 ri' "1- - c z '..--1. ,t; c -I .., c,,, ,-, 4 r, tri n n . 1 i • r t O' n w gg > 4 P = . tz!, or z r n Co: i IHI ' 2 Co> ° t: '-'4 .` ; ri g (Il . ,ek) r C/3 C!] CA n •9 Iikti- ►-r N CZ 1 E; ..'',0 , III! N \41 co -7`: u3 C-14 'A O N CG W }ft4 n tJ It r , O *' g. 1 P..i o t-ri ,,, O 4, > rd, m ,.., N N 7A Co '. s'' . 2LA co N c1, O Cc Z\ O — N - :.jflrh i:. ',Olin' CJ C.) CJ CJ CJ N N N C� 0 N N N) N C7 -1 --1 . -, -' - -. C) -. (� ., . v'`"•}`: A CJ N) --. O CJ CO - N) N - Ca.) N --. 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DATE LICENSE# STORE LOCATION VIOLATION December 17, 1999 09071013 Bashas' 43—Sun Lakes Sale to Minor December 21, 1999 09070759 Bashas' 47—Fountain Hills Sale to Minor August 2,2000 09070254 Bashas' 84—Gilbert Sale to Minor For Bashas' ///4/ Michael J.Basha Vice President/Agent y l 1, . r :"F.,,,:•"' T T :Y� '. 4:;,%:=3•.,:-. /rII�f1 WI- C..) C..) CJ C..) CJ N N N C� C7 N) N) N N C) -, . -, •- -� j --, 0 -. n •-.."•:,,,,,, -Wil` C.J N..)i -. O CC CD N N •A C.J N -' N co CJ �J C) CJ1 . C.J — CD C� �J O CJ1 +� CJ N -i o.,:s.l; C) CJ10 N 0 ,•�'% •• Jl: '1 :4?At::'''.: I .. . • r t , , . ► 1 t + * 0.1.!21.1.1..!.. 11 -y 7 - I C,,,) _,.a• �. --i - ..` {N ,. �. N 7 C -, v N _a .s (j) C,D CJ1 C.) C..) C..) C..) C) 5,,,:.-. /NYIA�\'. Co • --1 5 C..) C { C:) O 0 CJ1 0 co 0 -6 C..) v -A O co A — Co C..) CJ1 ca 0 --' 0 C..) C..) 0 :7.`f.. - --.4 - - O N.) C) cn 0 77 O O -. 0 -- C) C..) -., 0 0 N O CJ1 O N) CJ1 a -j 74 C.) 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About DLL(' _........................................._............._..._._........._..._...._..._.._....._..............._._...__............_....._.., PURPOSE: MUNI Allows a spirituous liquor store retailer to sell all spirituous liquors, only in the original unbroken package, to be taken away from the premises of the retailer and Comments consumed off the premises. ADDITIONAL RIGHTS AND RESPONSIBILITIES: A retailer with off-sale privileges may deliver spirituous liquor off of the licensed premises in connection with a retail sale. Payment must be made no later than the time of DELIVERY. The retailer must complete a Department approved "Record of Delivery" form for each spirituous liquor retail delivery. On anyoriginal applications,new managers and/or the person responsible for the day-to-day operations must attend a basic and management training class. A licensee acting as a RETAIL AGENT, authorized to purchase and accept delivery of spirituous liquor by other licensees, must receive a certificate of registration from the Department. A PREGNANCY WARNING SIGN for pregnant women consuming spirituous liquor must be posted within twenty(20) feet of the cash register or behind the bar. AVERAGE APPROVAL TIME: Sixty-five (65)to one-hundred five (105) days. PERIOD OF ISSUANCE: One (1) year with option to renew. http://www.az11.comilic09.htm 7/30/01 ADI C Types: LiquorL : License Li Store License Page 2 of 2 FEES: This is a QUOTA LICENSE,which means there are no "new" Series 09 licenses available. It must be purchased privately and the price is based on availability in the county. Once a Series 09 has been purchased, the buyer must apply 1 for a transfer to have the license put in his or her name at the same or another location. Non-refundable person (ownership) transfer fee: $100.00 Non-refundable location transfer fee: $100.00 Fingerprint fee per card: Contact Department Interim Permit fee (not allowed on location transfer): $100.00 Upon approval: Final fees for a person (ownership) transfer: $300.00 Final fees for a location transfer: $100.00 Final fees for a person/location transfer: $400.00 Annual renewal fee (includes SURCHARGE): $100.00 ARIZONA STATUTES AND REGULATIONS: ARS 4-201, 4-202, 4-203, 4-206.01, 4-209(B)(9), 4-209(D)(9), 4-222, 4-261; Rule R19-1-206, R19-1-214. http://www.az11.com/lic09.htm 7/30/01 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: August 15, 2001 TO: HONORABLE MAYOR& COUNCIL FROM: Government Review Task Force SUBJECT: Continued Public Hearing - Ordinance No. (0)01-14 — Amending Section 2-1-1 of the Oro Valley Town Code by increasing the Council Membership from five members to seven members SUMMARY: Consideration of this ordinance has been placed on the August 15th Agenda per the direction of the Mayor and Council "that this item be continued to a meeting to be held no sooner than August 1, 2001 and no later than August 31, 2001. The attached Ordinance No. (0)01-14, if adopted, will increase the Council Membership from 5 to 7 members. The additional council member seats would be open at the spring 2002 Primary Election. At that time, 3 council seats and 1 Mayoral seat would be available. ARS 9-231 Bp rovides that "If the population exceeds fifteen hundred as determined by the latest official United States census, the council may pass an ordinance increasing the membership to seven with the additional two members to be elected at the first election subsequent to the passage of the ordinance." RECOMMENDATION: Due to the Town's 345% growth over the past 10 years (29,700 — Year 2000/6670 — Year 1990) and, the information revealed in the Public Opinon Forum Report, the Government Review Task Force, recommends that the Council membership be increased to 7 members. (This vote was approved 4 to 1, with Member Holden opposed). ATTACHMENTS: 1. Ordinance No. (0)01- 14 2. Excerpt of Minutes dated May 16, 2001 SUGGESTED MOTION: I move to adopt Ordinance No. (0)01-14 increasing the Town Council membership to 7 members. Or.... I move to deny Ordinance No. (0)01-14 keeping the Town Council membership at 5 members. G. . ent Review T F 6 rc e cal/ Town Manager ORDINANCE NO. (0) 01- 14 AN ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA AMENDING SECTION 2-1-1 (ELECTED OFFICERS) OF THE ORO VALLEY TOWN CODE BY INCREASING THE COUNCIL MEMBERSHIP FROM 5-MEMBERS TO 7-MEMBERS; REPEALING ALL RESOLUTIONS ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH; PRESERVING THE RIGHTS AND DUTIES THAT HAVE ALREADY MATURED AND PROCEEDINGS THAT HAVE ALREADY BEGUN THEREUNDER. on WHEREAS, September 27, 1989, the Town Council did approve Ordinance No. (0) 89-21, p which adopted that certain document entitled, "Oro Valley Town Code, Chapter 2, Mayor and Council," as the second chapter of the official Town Code; and WHEREAS, pursuant ursuant to Arizona Revised Statute § 9-231, the corporate powers of an incorporated Town shall be vested in a common council; and WHEREAS, since the date of incorporation in 1974, the Town of Oro Valley Town Council has been made up of five Council Members; and WHEREAS, determined bythe latest official United States Census of 2000, the Town of Oro Valley has a population of 29,700 persons; and WHEREAS, pursuant to ARS § 9-231 and since the population of the Town of Oro Valley exceedspersons,1 500 Council may increase the membership to seven Council Members, with the two additional Members to be elected at the first election subsequent to the passage of this Ordinance; and WHEREAS, the Town Council has deemed it necessary to increase the Council Membership from five Council Members to seven Council Members, and therefore amending Oro Valley Town Code Section 2-1-1. NOW, THEREFORE, BE IT ORDAINED by the Mayor and Council of the Town of Oro Valley, Arizona, that the certain document, known as the "Oro Valley Town Code," is hereby amended as follows: Council Membership Increase Office of the Oro Valley Town Attorney/sib 8.8.2001 SECTION 1. Section 2-1-1 is amended to read as follows, with additions being shown in ALL CAPS and deletions being shown in c tr kethrou gh text: 2-1-1 Elected Officers The elected officers of the Town shall be a Mayor and four (4) SIX (6) Council Members, one of whom shall be elected bythe voters as Mayor in accordance with this Article. The Mayor and Council Members shall constitute the Council and shall continue in office until their successors are elected and sworn-in. Council Members shall serve four(4) year overlapping terms. SECTION 2. Pursuant to ARS § 41-1346, the Town shall maintain efficient record management for public records and it has been determined that this Ordinance is a public record and three copies of said Ordinance are to remain on file in the office of the Town Clerk. SECTION 3. All Oro ValleyOrdinances, Resolutions, or Motions and parts of Ordinances, Resolutions, or Motions of the Council in conflict with the provisions of this Ordinance are hereby repealed. SECTION 4.If anysection, subsection, sentence, clause, phrase or portion of this Ordinance is for anyreason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. PASSED Mayor AND ADOPTED byMa or and Town Council, the Town of Oro Valley, Arizona, this 15th day of August, 2001. TOWN OF ORO VALLEY ATTEST: Paul H. Loomis,Mayor Kathryn E. Cuvelier,Town Clerk APPROVED AS TO FORM: Dan L. Dudley,Town Attorney Council Membership Increase Office of the Oro Valley Town Attorney/sib 8.8.2001 5/16/01 Minutes, Council Regular Session 7 Loomis,Mr. Sinclair explained that the preliminary plat would In answer to a question from Mayor P have to beP rocessed again through the Town. 9. PUBLIC OPINION FORUM REPORT SUBMITTED BY THE GOVERNMENT REVIEW TASK FORCE Place reviewed the Richard Feinberg 1451 East Triton report explaining why the Council should consider increasing its membership to seven. MOTION: Council Member Rochman moved to RECEIVE the Public Opinion Forum Report and make it a part of the public file. Motion SECONDEDby Council Member Johnson. Motion carried, 5-0. 10. PUBLIC HEARING —ORDINANCE NO. (0)01-14 AMENDING SECTION 2-1-1 ORO VALLEY TOWN CODE BY INCREASING THE OFFICERS) OF THE (ELECTED FIVEMEMBERS TO SEVEN MEMBERS; REPEALING COUNCIL MEMBERSHIP FROM ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN • PRESERVING THE RIGHTS AND DUTIES THAT HAVE CONFLICT THEREWITH; ALREADY MATURED AND PROCEEDINGS THAT HAVE ALREADY BEGUN THEREUNDER explained that if the Ordinance is adopted, Section 2-1-1 of the Oro Kathryn Cuvelier, Town Clerk, 7. The 2 be amended to increase the Town Council membership from 5 to Valley Town Code would She member seats would become availablein the spring 2002 primary election. additional council 345percent growth over recommendation from the Task Force is due to the Town's explained that the in . information revealed the Public Opinion Forum Report. The Government the past ten years and the Review Task Force recommends that the Council membership be increased to 7 members. She PP this vote was a roved with Member Holden opposed. reported that The following concerns were discussed: • How does a 7 member council provide diversity. • Would there be better candidates if there are more seats. decision• at this point because of the need for additional research Would it be premature to make a • Thepossibilityof creating districts and future annexations. • The lack of interest from the citizens to attend the public forum. Mayor Loomis opened the public hearing. Bill Adler, 10720 North Eagle Eye Place. Mr. Adler stated he felt there is no evidence that expanding to 7 would improve representation, diversityof opinion or result in issues being better decided than P they have been. He felt that the $70,000 cost for the 2 additional council members could be better spent elsewhere to help meet the needs in the Town's budget. • CopperQueen Ms. Sleigh stated the Council needs diversity Emil Smith Sleigh, 12417 North Way. . Emily representation on the Council. She urged the Council to consider Districts as and there is no female of citizens will come forward on the issue of Districts. She stated a lot well and stated an Initiativeunci] will be able to are interested in the vote on this issue. She felt with 2 additional members,the Co do more for the citizens. 5/16/01 Minutes, Council Regular Session 8 stated that as a member of the Task Force he ' 40 East Calle Concordia. Mr. Kriegh wayto m Knegh, � � � 5 to 7 members. He stated that there is no explain whyh e changed his opinion from .�anted to than 5 because it depends on the council members will serve the Town any better that assure that 7 have better representation. He pointed out Wever, itgives the Town aP members. Ho � chance to important 3 when he served on the Council, there were times that decisions were made with only council members or with 1 person guiding the decision. 230 West Rolling Hills Street. He stated with 7 members he might have a better chance Jim Peterson, of his neighborhood. Dividing Council liaison duties between 7 members would for representation g also be helpful. Cook stated Ms Way. she is a member of the Task Force and voted for 7 members. She relayed her conversation with a council member from Lake Havasu City to have member council. He explained that it is a great advantage that explained his support for a 7 She stated there p members and that there is less chance for polarization. the breadth and diversity of 7 e still su orts it. is no way to know oif there will be better members with 7, however sh pp Mayor Loomis closed the public hearing. aquestion by Council Member Rochman, Jim Peterson stated he is not in favor of a In answer to y Districts stem, he prefers to have town-widerepresentation for as long as possible. y allowingrepresentation in newly annexed Johnson stated he has concerns Council Member J about for It that it is premature to make the decision at this time. areas and fe MOTION: Council Member Johnson moved to CONTINUE this item indefinitely. Motion SECONDED by Council Member Rochman. e Ma or LaSala stated that he was ready to make a decision and felt that the Council Discussion: Vic y whynot. He felt that annexation was not an lot of reasons why and a couple of reasons He pointed had heard a for anyareas we may choose to annex. issuebecauseyou cannot guarantee representation � for four years next couple of months, it won't get done if this is not done tonight or within the P isreadyto support it out stated it could bring stability. He stated he p because of the election cycle. He tonight. nce because he feels he does not have all Member Rochman stated that he voted for a continua Council of the information he needs to make a decision. He explained that even though the Task Force has p have not been considered. submitted information, there are some things that er Wolff agreethat this item should be continued until more information is obtained Council Memb � from the general pp meetings. population. He asked for more public what the Council asked it to do. He asked what more stated the Task Force has done Mayor Loomis bythe Task Force or the Town Council? ' anon is needed, additional public hearings inform LaSala request that this item be CONTINUED to AMENDMENT TO THE MOTION: Vice Mayor later than August 31, 2001. Council held no sooner than August 1, 2001 and no a meeting to be amendment. Motion carried, 4-1, with Member Johnson and Council Member Rochman agreed to the Mayor Loomis opposed. • FACSIMILE To Town Clerk Date 8/15/01 Town of Oro Valley Fax No. (520) 297-0428 No. Pages 2 (including cover) , ! From Bill Adler Our Fax No. 520-886-4997 CoOnents Kathi • I intend to summarize the attached in testimony to the Council this evening. Could you distribute this note to each Councilperson prior to the meeting? Thanks. / DISTRIBUTED TO: ErMAYOR Elx-TOWN MANAGER erFILE e OUNCIL a DEPT HEADS 0 OTHER •c_kxwa:u....,, 614 East Tanniie Verde.Tucson. AZ R.5715•Tel. 570-H86-454E ZO/TO'd SZEgtt TZ:LO ST-80'TOBT LE.6.17-988-0Z9 MbH130I0A: WOad Council Meeting 811.5101 Five to Seven No evidence: • A Town problem exists with 5 that wouldn't exist with 7 members • A matter was poorly decided with 5 that would be decided differently w/7 • A matter decided with a quorum of 3, would be decided better with 4 • A ideological or philosophical issue is not being addressed with 5, but would be with 7 I'd love it it • General Plan principles would be upheld by 7 rather than trashed by 5 • Adopted Design Guidelines would be applied by 7 rather than ignored by 5 • Public would actively participate in major code/ordinance revisions with 7 rather than just the industry with 5 ( grading and native plant ) The Town's size is given a reason to expand the Council • No assurance that 7 would represent geographic areas or topical subjects not represented now [districthv was wed down • Increased cost with no documented benefit Sn��esi�on: Better R.eure$entation Better Communication, Adopt as policy that each Council person should (or will) hold quarterly ( or semi annual) Open Houses at pre determined, designated locations, which will: o Expand access to each Councilperson by increasing convenience to residents ❑ Expand public input thereby improving ability of Council to `represent" A o Serves to ensure that more issues and concerns are specifically identified o Works to improve Council's communication with residents La Provides opportunity for Council leadership on key issues ❑ Helps to recruit new volunteer applicants for Boards, Commissions and Committees Open Houses could be at the home of a friend or in a park or church community room Open Houses would be publicized on the Town Page&website and "on hold" + media Open House dates could be pre set as could locations for each Councilperson Open Houses are more inviting for residents who would not seek formal appointments Open Houses can always be abandoned, if they don't "work"—expanding membership can't be abandoned. 0-- /z,, AzEz ?ø/ ød Sz8# T Z:L0 S T-80`T 06 T L66t7-988-0ZS >1t1J130 I O( : WOJd ORO VALLEY TOWN OF COUNCIL COMMUNICATION MEETING DATE: August 15, 2001 TO: HONORABLE MAYOR & TOWN COUNCIL FROM: Chuck Sweet, Town Manager SUBJ. Proposed League of Arizona Cities and Towns Resolution regarding Legislation EnablingLe islation for Special Districts and 2) HURF Funding SUMMARY: Pursuant to correspondence from the League dated July 11, 2001, Mayor Paul Loomis was once again appointed as a member of the League Resolutions Committee. This committee is responsibledeveloping for develo in municipal policy for adoption during the League's Annual Conference in Yuma. Submission of resolutions must be received by the League Office by September 7 in order to be heard during pre-conference the meeting which is scheduled for September 28. A second meetingwill then be held on Wednesday, October 24 during the League's Annual Conference. Attached are two proposed Resolutions for the Council to review relating to Regional Formation and Distribution of HURF monies following a successful Water Authority annexation. Followingreview and action by the Town Council, those resolutions approved would be forwarded to the League of Arizona Cities and Towns for considerationp at the re-conference meeting of the Resolution Committee on September 28. RECOMMENDATION: pp Staff recommends that the Council approve the attached proposed League of Arizona Cities and Towns resolutions. ATTACHMENTS: Proposed League of Arizona Cities and Towns Resolution regarding: p g 1. Memorandum dated 8/8/01 from Dan Dudley 2. Enabling Legislation for Special Districts; and 3. HURF Funding Legislation 4. Correspondence dated 7/11/01 from the League of AZ Cities & Towns SUGGESTED MOTION: I moveapprove proposed to the League of Arizona Cities and Towns Resolutions regarding Enabling Legislation for Special Districts and HURF Funding Legislation I Town Manager • t f . S, LEY Alfi 0 .:-::::::Alaiiii;i;;:'.:'.e0 (3( :''''''':::VPINiiiiii:',S1,7, ‘ ::;4: C) '1.iii:: ::iiiil-i; v., G) 11 ii'iSa.*:::•:•:.::..11100iiiiiiiil*: (ftes, VOW'......)*: .., 1' isCi.:::-::::::, .::. :: A'--.44;.. . „':*s..W-::'&. UNDED..\,0 Office of the Town Attorney Memo To: Mayor and Council From: Dan L. Dudley, Town Attorney CC: Chuck Sweet, Town Manager Date: August 8, 2001 Re: Effect of Annexation on Town's Share of Highway User Revenue Funds ARS § 28-6531, et seq. provides for the distribution to Cities and Towns of Highway User Revenue Funds. Pursuant to ARS Section 28-6532 the population (for purposes of distributing Highway hway User Revenue Funds to a city or town) is based upon the population of that city or town as shown in the most decennial or special census occurring prior to the beginning of the fiscal year in which the money is distributed. Prior to 1996, pursuant to an Attorney General's Opinion, I80-034, March 6, 1980, the population figures for determination of distribution of Highway User Revenue Funds did not include recently annexed land until a succeedingdecennial or special census. In 1996, however, the law was revised to redefine population to include additions due to revisions of the decennial or special census certified by the United States Bureau of Census. The intended impact of the 1996 legislative changes was to immediately include the population of recently annexed land in a town's population. The Census Bureau initially certified additions to populations of cities and towns based upon recent annexations. In 1998, however(presumably due to gearing up for the 2000 census), the Census Bureau ceased revisions to the decennial or special census. Based upon recent discussions with Brian Smith with the League of Arizona Cities and Towns, the Census Bureau will again undertake the revisions to the decennial or special census on an annual basis in the near future. At this juncture, however, population due to recent annexations is not being certified by the Census Bureau and is not being considered by the Arizona Department of Transportation or the treasurer in the distribution of Highway User Revenue Funds. Therefore, even with a favorable interpretation of ARS § 28-6531 and ARS § 28-6532, the population increase due to annexation would not be included in our population for HURF purposes until the decennial or special census populations are available following the annexation of that land. F:\Memos\Mayor and Council\Resolution re HURF 080801.doc The resolution attached hereto requests that the State of Arizona and/or the Census Bureau take the following action or actions: 1. The Census Bureau annually certify population increases to cities and towns based upon recent annexations. p 2. That the Arizona Department of Transportation and the State Treasurer utilize the certifications from the Census Bureau in the immediately succeeding fiscal year in the distribution of the Highway User Revenue Funds. DLD/smf Attachment • Page 2 LEAGUE OF ARIZONA CITIES AND TOWNS 2002 RESOLUTION M Urging the State Legislature to enact enabling legislation providing for a new type of special district. A. Purpose and Effect of Resolution Legs urge Legislation would e the legislature to enact enabling legislation g providing a newtype t e of special district that would span multiple jurisdictions includingmultiple counties and domestic water improvement p districts, which authorizes both general obligation and revenue bonding capacity, and has explicit ability to receive assistance from the Arizona Water Infrastructure Finance Authority B. Council Action y Oro Valley Mayor and Town Council Members will take action on this item during the August 15, 2001 Town Council Meeting C. Relevance to Municipal Policy This Resolution reaffirms this policy remaining as part of the 2001 Municipal Statement D. Impact to Municipal Powers Legislation would broaden the municipal powers by allowing local partner to with other agencies that are currently not allowed by Statute. E. Can this Issue be otherwise addressed locally by ordinance or amendment? If yes, why has your jurisdiction chosen to charter g bring this issue to the League Resolution Committee for Possible Consideration by the State? This issue cannot be addressed locally by ordinance or charter amendment Fp Importance of Resolution to the Town of Oro Valley Resolution would allow public and private water companies to finance This mutually beneficial infrastructure projects. Lack of this is one of the impediments to fuller use of the state's water resources, notably delivery of renewable supplies lies such as effluent and CAP to the Town of Oro Valley and other local governments. G. Fiscal Impact to Cities and Towns Fiscal impact unknown at this time, however districts would repay the incurred project debt with revenue from long term contracts with the water companies, andpossibly property ossibltaxes (subject to ver approval and debt limits) H. Fiscal Impact to the State p It is not expected to have a negative fiscal impact on the State. LEAGUE OF ARIZONA CITIES AND TOWNS 2001 RESOLUTION The Town of urges Oro Valleyfor purposes of the distribution of Highway User Revenue Funds to Cities and Townsp ursuant to ARS § 28-6540, the state to include in the current census population i figuresthe population of areas recently annexed into a City or Town, and also urges the Census Bureau to annuallycertify population increases to Cities and Towns due to recent annexations. A. Purpose and Effect of Resolution Currentlyas a result of AttorneyGeneral Opinion I80-034, the State Treasurer does not distribute any Highway User Revenue Fund to Cities and Towns for the population of g y recently annexed land, until after the decennial or special census following the annexation. This resolution requests that immediately upon annexation, the last census figures be immediately and automatically included in the population of the City or Town for purposes u of calculatingdistributions pursuant to the Highway User Revenue Fund. The effect of the resolution should be to increase Highway User Revenue Funds for recently annexed areas. B. COUNCIL ACTION t5 Expected Action Se er 15, 2001 C. Relevance to Municipal Policy The Town relies upon Highway User Revenue Funds to repair and maintain its streets. p g With each new annexation comes the burden and the cost of those new roads and streets. D. IMPACT TO MUNICIPAL POWERS Effect of Resolution The resolution would have the impact of increasing HURF funding for Cities and Towns for recentlyannexed land based upon existing census figures for the annexed areas rather p than delaying funding for as much as ten years awaiting the next`census. E. CAN THIS ISSUE BE OTHERWISE ADDRESSED LOCALLY BY ORDINANCE OR CHARTER AMENDMENT? IF YES, WHY HAS YOUR JURISDICTION CHOSEN TO BRING THIS ISSUE TO THE LEAGUE RESOLUTION COMMITTEE FOR POSSIBLE CONSIDERATION BY THE STATE? No F:\Resolutions\League draft res ref HURF.doc F. IMPORTANCE OF RESOLUTION TO THE TOWN OF ORO VALLEY The immediate availabilityof HURF is an integral part of the Town of Oro Valley's and every other municipality's annexation policy or plan. G. Fiscal Impact to Cities and Towns positive fiscal impact im would be and immediate and would increase HURF funding dramatically for Towns growingthrough annexation, but would have a potentially drama y negative impact on other Cities and Towns. H. FISCAL IMPACT TO THE STATE It is not expected to have a negative fiscal impact on the State. F:\Resolutions\League draft res ref HURF.doc League of Arizona 1820 W Washington•Phoenix,AZ 85007•Phone:(602)258-5786•Fax:(602)253-3874 owns Email:league@mg.state.az.us•Web site:www.azleague.org AND July 11, 2001 The Honorable Paul Loomis Mayor of Oro Valley 11000 N La Canada Dr Oro Valley, AZ 85737 Dear Mayor Loomis: It is my privilege to appoint you as a member of the Resolutions Committee of the League of Arizona Cities and Towns. This Committee is responsible for developing municipal policy for adoption during the League Annual Conference in Yuma, October 23-26, 2001. Mayor Marilyn Young of Yuma is the Chairperson of this year's Resolutions Committee. We hope that all cities and towns will actively participate through their elected officials in the development of the annual Municipal Policy Statement. If you cannot personally participate on the Resolutions Committee, I would appreciate your designation of a member of your Council to represent your community. Your responsibilities or those of your designee on the Committee will include participating in the pre-conference meeting of the Resolutions Committee to be held Friday, September 28 at 10:00 a.m. A second meeting of the Resolutions Committee will be held Wednesday, October 24 at the Yuma Civic and Convention Center during the Annual Conference. The pre-conference meeting will be held in the Rendevous Building of the Mesa Centennial Center in Mesa. We will include additional details and a map with the agenda to be mailed to you prior to the meeting. Lunch will be served for Resolutions Committee members following adjournment. Adoption of resolutions is the process by which the annual Municipal Policy Statement, and thus the League's legislative program, is established. Resolutions remain in the Policy Statement for one legislative session. Therefore, it will be necessary to resubmit any resolutions that were not successfully completed during the 2001 session or that you believe merit additional attention during the 2002 session. For your information, a list of the resolutions adopted for the 2001 Policy Statement is enclosed. We have indicated which of these objectives were achieved during the past year. Procedures for the Resolutions Committee have been adopted by the Executive Committee and are also enclosed for your review. Please note that all resolutions must be submitted to the League office at least 21 days prior to the meeting and that fact sheets must accompany your resolutions. The format for resolutions is enclosed. Please note that a new format was adopted by the League Executive Committee. League staff is available to assist you in preparation of your resolutions. The deadline for submission of resolutions for the pre-conference meeting is September 7. For you acceptingthis convenience in acce ting this appointment or in designating your Council representative,a post card is enclosedp It would be helpful if we could receive this card from you by September 14. If you have any questions tions or comments regarding the Resolutions Committee or your appointment, please do not hesitate to contact the League office. Sincerely, .-rry Whipple, President Mayor of Show Low Enclosures cc: Manager or Clerk LEAGUE OF ARIZONA CITIES AND TOWNS 2002 RESOLUTION Text of Resolution Insert one or two sentences If the resolution statement requires the Legislature, Congress, etc. to take specific legislative must begin with the word "urges" followed by the action or executive action the Resolutiong Fund. " If • le "Urges the State Legislature to fully restore the State Aviation desired. For example, g g is statement or a statement of policy and a change in the law the statement simply a position followed bythe d the Resolution must begin is not necessarily require with the word "supports" • to convey. For example, "Supports arsenic standards based on policy statement you wish y P scientific data." A. Purpose and Effect of Resolution (Explain why the resolution is being proposed and the expected impact.) B. COUNCIL ACTION (HAS YOUR COUNCIL TAKEN A POSITION TO SUPPORT THIS RESOLUTION? C. Relevance to Municipal Policy ( p 've of local control.) (Explain how the resolution enhances the operation of cities and towns or furthers the objective D. IMPACT TO MUNICIPAL POWERS TOWNS? (IS THIS A BROADENING OR A CLARIFICATION OF STATE LAW AS IT RELATES TO CITIES AND T O LOCALLY BY ORDINANCE OR CHARTER BE OTHERWISE ADDRESSED E. CAN THIS ISSUE AMENDMENT? IF YES, WHY HAS YOUR IURISDICTION CHOSEN TO BRING THIS ISSUE TO THE LEAGUE RESOLUTION COMMITTEE FOR POSSIBLE CONSIDERATION BY THE STATE? F. IMPORTANCE OF RESOLUTION TO YOUR CITY OR TOWN (IS IT CRITICAL TO YOUR JURISDICTION THAT THIS RESOLUTION GO TO THE LEGISLATURE THIS YEAR?) G. Fiscal Impact To Cities and Towns figures are (Estimate the potential cost to cities and towns if the above proposal is implemented. If cost g unavailable, explain the potential fiscal impact, if any, on cities and towns.) H. FISCAL IMPACT TO THE STATE GOVERNMENT, (IF THE MEASURE REQUIRES ADDITIONAL FUNDING FROM EITHER THE STATE OR FEDERAL IDENTIFY POSSIBLE SOURCES OF THAT FUNDING. IF KNOWN,ALSO NOTE IF THIS IMPACT TO THE STATE WOULD BE AN APPROPRIATION OF MONIES OR A TAX CREDIT, EXEMPTION,ETC.) LEAGUE OF ARIZONA CITIES AND TOWNS RESOLUTIONS COMMITTEE PROCEDURES 1. Resolutions Committee Appointment The President shall appoint, at least seventy-five days before each Annual Conference, the Chairman and members of the Resolutions Committee. Onlyelected city and town officials shall be appointed to the Committee. 2. Duties A. The Resolutions Committee shall recommend to the voting delegates statements of policy amending the annual Municipal Policy Statement, special resolutions and such other resolutions of courtesy, commendation or appreciation as the Committee deems appropriate. At the conference meetingof the Committee, each member shall designate by written ballot five of the resolutions as priority I riori resolutions. A majority of members present at formally scheduled meetings of the Committee shall constitute a quorum. B. The Committee shall hold at least two meetings prior to each Annual Business Meeting for consideration of resolutions. Notice of each meeting shall be given to each member at least six weeks in advance of the meeting. 3. Submission of Resolutions A. No resolution, except t resolutions of courtesy, commendation or appreciation, may be approved Y by the Committee unless such resolution, along with a fact sheet, in a form approved by the Legexplaining purpose, League President, lainin the effect, council action, if any, on the resolution, its relevancepapolicy,the P to municipalimpact to municipal powers,whether the action sought can be addressed local) the importance of the resolution and fiscal impact, if any, of the resolution, is y� P twenty-one submitted to the Chairman of the Committee or to the League office not less than daysprior to the meetingdate of the Committee. League staff shall review and, where appropriate, provide additional information on the impact of the resolution. All resolutions submitted bythe deadline specified in subsection A above along with fact sheets B. P shall be mailed to Committee members at least fourteen days prior to each meeting. g P Y C. an Resolutions and accompanying fact sheets submitted less than twenty-one days but more than five days prior to the pre-conference meeting of the Committee may be discussed at such meeting but upon not be voted u on until the conference meeting of the Committee. Resolutions and g an accomP Y in fact sheets submitted less than twenty-one days prior to the conference meeting of the Committee may onlybe considered with the approval of the Chairman and upon a three- fourths vote of the Committee prior to any discussion thereof. 4. Final Report At the Annual Business Meeting, the Chairman of the Committee or a designee shall report and delegates to the votingdlates those resolutions adopted by the Committee. The voting delegates may approve, amend or disapproveof the resolutions presented. Resolutions, except special any resolutions of courtesy, commendation or appreciation, finally adopted at the Annual resolutions and y, P Meetingas statements of policyshall become part of the annual Municipal Policy Statement. Business 4 2001 RESOLUTIONS - Final Status Bill for New Econ investment 1 New Economy Phoenix,Chandler,Tucson passed 2 Recreational facilities liability Cottonwood,Page Bill Failed 3 Street/sidewalk liability Sierra Vista,Douglas No action per sponsor 4 Telecom Chandler,Flagstaff,Mesa,Phoenix,Tempe,Tucson,Gilbert Killed preemption attempt on issue 5 Vision 21 Tucson,Douglas Recommendations not final Glendale,Douglas, Flagstaff,Goodyear,Kingman,Lake Havasu FPT restored in 2 years 6 Flight Property Tax City,Mesa,Payson,Sierra Vista,Tombstone,Tucson,Yuma 7 Electronic bidding Scottsdale Bill Passed No federal resolution on issue 8 Internet tax Tucson,Phoenix,Chandler,Surprise No state action 9 Enterprise zones Phoenix,Holbrook E-zone program cont'd until 2005 10 Unpaid water bill Phoenix Bill Failed 11 20%street debt Avondale,Peoria,Phoenix,Tucson On 2002 State Ballot Mesa,Clarkdale,Douglas,Eagar, Flagstaff,Lake Havasu City, No attacks on Fund 12 Heritage Fund Miami,Payson,Surprise 13 State shared revenue Tucson,Chandler No major battle in 2001 14 Mixed finance housing Tucson,Phoenix Bill Failed 15 Conservation Act Scottsdale,Phoenix,Camp Verde, Flagstaff Congress still working Glendale,Avondale,Goodyear,Litchfield Park,Mesa,Phoenix, Bill Passed 16 Group homes Tucson Glendale,Avondale,Douglas,Goodyear,Litchfield Park,Mesa, Bill Passed 17 Military facilities Sierra Vista,Surprise,Tombstone,Tucson,Youngtown,Yuma 0,0 Annex county enclaves Sierra Vista,Buckeye Bill Failed '_— – Bill Passed Bond election arguments Scottsdale,Mesa _.., 20 Signatures for referendum Sierra Vista,Surprise Bill Vetoed 21 Publicity pamphlets Mesa,Chino Valley Bill Passed 22 Ambulance transportation Buckeye,Tombstone No action per sponsor 23 PSPRS/DROPS amendments Scottsdale,Douglas,El Mirage,Holbrook,Surprise,Tempe Bill Passed 24 Domestic violence Phoenix,Tempe,Goodyear,Chandler,Surprise Some new funding Primary bill failed. Some small 25 Liquor laws Phoenix,Douglas,El Mirage,Holbrook,Winslow changes in Dept.bill 26 Fire and rescue billing Payson Bill Passed 27 FCC-public safety communications Phoenix,Holbrook Nothing final at federal level 28 School-to-work Pinetop-Lakeside,Chandler,Tucson Bill Passed No preemptions on ability zone for 29 Hazardous waste facilities Phoenix these operations Final Map not yet available. Letter 30 Redistricting Apache Junction expressing municipalities' concems went to IRC 31 Arsenic levels Peoria Feds are revisiting 32 Abandoned properties Phoenix Bill Passed 33 911 surcharge Phoenix Bill Passed DEQ created small communities 34 Redirect civil penalties Globe program. 35 Special district _ Oro Valley No action per sponsor Civil enforcement Camp Verde Bill Passed Confidentiality Phoenix Some new protections for citizens Annivsis of HURF Diqtriblitinn AMNIMIMMMIIIIIIMNMIIIMINIM.IIMIMINNIMIIIM...............IIIIINIIIIMIM.M.IIIMMVMIMIIMIMIIIIIIINMIIMNNIINIMIMINMIIIINMMMMMNIIIIIWNWMIWN1 1 Total HURF Collections $ 1,000,000,000 100.0% 1 Cities 1/ $ 275,000,000 27.5% i i Counties 2/ $ 190,000,000 19.0% Other $ 535,000,000 53.5% 1/Distribution based on(50/50): A. Based on incorporated population (13.3%) B. Based on county of origin gasoline sales and the population within each county(15.8%) 2/ Distribution based on(72/28): A.A portion of gasoline distribution and diesel fuel consumption(15.66%) B. Percentage of unincorporated population(2811%) . Example of Current Distribution: 1. Current Towns and Cities within Pima County Distribution 275,000,000 ' S 137,500,000 *.13313 18,305,920 1 275,000,000 *.5 137,500,000 *.158 21,725,000 40,030,920 2. Pima County Distribution 190,000,000 *.72 136,800,000 *.1566 21,422,880 190,000,000 *.28 53,200,000 *.2811 14,954,520 I 36,377,400 $ 76,408,320 Example of Distribution if a town within Pima county annexed 30,000 from Pima County 1. Current Towns and Cities within Pima County Distribution 275,000,000 *.5 137,500,000 *.1395 19,181,250 275,000,000 *.5 137,500,000 *,158 21,725,000 40,906,250 2. Pima County Distribution 190,000,000 *.72 136,800,000 *.1566 21,422,880 190,000,000 *.28 53,200,000 *.2607 13,869,240 1 35,292,120 $ 76,198,370 Net Effect, if Oro Valley were to annex 30,000 from Pima County $ (209,950) Marana $ (3,392) Oro Valley $ 1,004,731 Pima County $ (1,087,333) Tucson $ (121,771) Sahuarita $ (811) South Tucson $ (1,374) $ (209,950) Note:The HURF distribution is based on population from the US Census or a 'Special Census'. The initial distribution based on 2000 census was July 2001. A 'Special Census'can be conducted in 2005, resulting in a July 2006 initial distribution. 8/i 5101 • ; I. e. TVE11 ? : f - I. a' c .......,_ — E (,„ sw m = 0 < = ..... 3 0 64 is 1 g 0 0 I 8 ia) mow& ..mil, 0 8 8 IV P4.3 ""....1 .....1 .....1 .....i. i co 0 z; ao c = ,iit 0 2Q ' ' Q2 g° E iht . 401 ..1 ...§ i ! 1 I ...., * 1'4 "*•4 ff. a .... ,....,... EA (A fA 4A ift 40, 4 6 . * 1 = = 3 . 1 CI 31: - / ....... ...... ....... . ,„,, ,.; .1. J. 06) 44 • . ,.. . ......... . .. . ••• amilk ' Oa 00 •••1 gio0 "41 Cia "1"1 I%) IV 8 § § s 0 = 0 0 0 ...z. 0 '8 '4919 c o ,.., ,... ,., ....., ........ ,,„,„0,$ 0 * * * * ...... 3 ...... ...1. 1 @ • i ....1 I C X )110 ... t f33... . ,Q. t 5 i t al (04 " CO • IS..) oro .1:.\) ,...1".., " 8 ..? (1 3 -...,, 11) 3 I 3 R ....,. N., V .• -N) -ro R. gb 0 .4 000 000 i ir f 0 1 U I 1 • 34 1 i h ..,-- , § "c""1 , 0 ......, 7 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: August 15,2001 'TO: HONORABLE MAYOR& COUNCIL FROM: Sangeeta Jain, Planner II -00-20 RANCHO VISTOSO NEIGHBORHOOD 10, PARCEL Z PRELIMINARY SUBJECT: OV12 PLAT FOR 10 SINGLE-FAMILY LOTS LOCATED NORTH OF MOORE ROAD AND HALF MILE WEST OF RANCHO VISTOSO BOULEVARD,PARCEL NO 219216360 BACKGROUND: representing the owner/developer Vistoso Partners LLC., requests Town Council approval of The WLB Group, rep g p the Preliminary Plat of Parcel Z, located in Rancho Vistoso Neighborhood 10. This parcel is located to the north of Moore Road and about half a mile west of Rancho Vistoso Boulevard, in the southwestern portion of Rancho Vistoso. SUMMARY: The proposed 10-lot subdivision is on 8.79 acres. The zoning designation is Rancho Vistoso PAD medium residential (3-6 units er acre). The riparian habitat and 100-year flood prone limits run along density dwelling p portion of theproperty. There are also some areas with slopes 25 percent and greater. The the northeastern e,,evelopment standards for the proposed subdivision are as follows: Development Standards RV PAD Proposed Minimum lot Area 5,000 SF 10,000 SF Density 3 - 6 DU/AC 1 DU/AC Front Setback 20' 20' Side setback 5' 5' Rear Setback 10' 10' Building Height 30' 2 Stories 30' 2 Stories Rancho Vistoso PAD Standards: The proposed preliminary plat is in conformance with the development standard Development p p requirements of the Rancho Vistoso PAD. The proposed density is in conformance with the permitted density of medium density residential within the PAD into Areas with Slopes 25% and greater: Staff had major concerns regarding the RV PAD Encroachment . interpretation regarding encroachment into areas with slopes 25 percent and greater when this plat came in for a g g in September 2000. Asper the RV PAD, areas with slopes greater than 25% are considered as areas that reviewp "are unsuitable for development and the land shall be set aside for the conservation of permanent natural open space." then, staff has developed criteria (see attached) to be used for evaluating a project which has such sloped ncep . areas. The criteria was presented to Town Council at their December 2000 and January 2001 meetings. In the end, the Town Council denied the use of the criteria as a policy; however, they provided that the criteria may be used as guidelines by staff on a case by case basis. COUNCIL COMMUNICATION Page 2 of 5 The following criteria apply to this development: Criterion #3: "Encroachment is allowed, without a trade, for a roadway jf no economically feasible alternative route exists or the road is shown on the Rancho Vistoso PAD map. " Since the entry to this plat from Moore Road was pre-determined with the construction of Moore Road, there are few alternates that exist for the interior roads in the plat. Criterion #6: " New subdivisions shall not create lots where access to any individual lot requires crossing a natural occurring slope that is 25% or steeper. Nor shall new subdivisions be created where the actual building area for homes or buildings would require grading activity on slopes of 25% or steeper. " To meet the criterion #6, staff had concerns about lots 1 and 2 as they lie in the 25 percent sloped areas. However, in order to construct the road, this entire area will have to be leveled, therefore, the two lots will not be encroaching into areas with steep slopes. Criterion #9: "Trade areas required to offset encroachments into 25% and greater sloped areas must be at least a 1:1 ratio, and they must contain "meaningful" open space. Meaningful open space may be defined as, among other criteria, open space that reduces fragmentation, has recreational value, improves overall subdivision design, or creates buffers along environmentally sensitive areas. " mo meet criterion#9, the applicant is proposing a trade for the encroached areas, as shown on the plat. The total ade areas exchanged are .86 acres for encroached areas of .8 acres. Moreover, a major portion of the trade areas is being left as undisturbed natural open space Recreation Areas and Trail: The Rancho Vistoso PAD requires a minimum of 10% of the total gross area of the site to be set aside for recreation uses or other common landscaped areas. The applicant has more than satisfied this requirement, providing 2.63 acres of open space and landscaped area, or 30% of the total gross area of the site. The northern and eastern portions of the site will remain as natural open space, thus preserving the natural desert environment. The Neighborhood 10 park complies with the recreation area requirements of the OVZCR. In addition, a primitive pedestrian trail along the Highlands Wash abutting the northeasterly boundary has been proposed and marked on the preliminary plat. There is a trail access from the common area on the plat. Preservation of Significant Vegetation: The PAD states that significant vegetation or topography, and minor washes should be preserved as common open space whenever possible. The proposed plat shows the significant vegetation being preserved. PAD Design Issues: The Rancho Vistoso PAD identified 7.1 acres as the "buildable limits" on Parcel Z. Buildable limits were determined during the PAD process by layering maps, such as soils, slopes, hydrology, habitat etc., into a composite map to create a boundary of development suitability. The buildable area is well within the limits of the PAD. ;o Valley Zoning Code Revised (OVZCR) Riparian Habitat Protection Overlay District: The proposed plat does not encroach into any 15-foot apron area. COUNCIL COMMUNICATION Page 3 of 5 VZCR Design Guidelines: With the additional general notes developed as a result of the applicant meeting with the neighbors and at the DRB meeting (see below), the plat meets the design guidelines. Engineering Issues Traffic: This proposed ten-lot subdivision will have minimal traffic impact. Drainage: drainagepattern The existing is generally from the west towards the east. The proposed drainage conceptdrainage will continue this draipattern. Detention for the site will be provided in the regional detention g facility in Highlands Wash, which is adjacent to the site north of Moore Road. g The site will be massgraded, except for the open space on the north side of the site and the wash on Grading:the east side. Substantial cuts and fills will be employed, up to an 15-ft cut on the west property line, lots 5 and 6, and 16-ft of fill towards the north side of the site, lot 10. This observation is based on the finished pad 1 vations in comparison to the existingcontour elevations. There is no limit to cut or fill per the Rancho elevations p Vistoso PAD standards. The 25% slopes will be graded out in the process of grading the site for the roads. One challenge is the cut bank near the west property line. The cut bank will vary in vertical elevation from 15-ft to existing grade from the south to the north respectively. The developer has proposed a 25-ft buffer yard on the west property line and to keepthe entire cut slope on the effected lots, 5, 6 and 7. This cut slope is proposed to p p Y be protected from erosion by riprap on filter fabric (Section A3-A3). retainingwall and agrouted riprap slope are proposed to construct the pads in the fill slope in the vicinity of p p lots 9 and 10 (Section A2-A2). Other Comments Water Department: Water will be available to serve this project when the Moore Road main water line is complete GENERAL PLAN CONFORMANCE: The Preliminary Plat for Rancho Vistoso Neighborhood 10 Parcels Z is in conformance with the elements oft e Town of Oro Valley General Plan as follows: Natural Environment Protection: The proposed plat does preserve all of the significant vegetation found on the site. Since the lot sizes are 10, 000 square feet, mass grading is allowed on this site. The riparian habitat is being maintained. Slope Protection: There are slopes 25 percent and greater on the site, but the proposed plat has been evaluated according to the established criteria as described in the previous pages. View Protection: Since the Rancho Vistoso PAD does allow for a 30 feet height in the development, staff had concerns about adequate view protection for existing surrounding neighborhoods. A general note restricting 'fight for the homes in this development has been added to the plat. COUNCIL COMMUNICATION Page 4 of 5 UBLIC NOTIFICATION AND COMMENT: The application was noticed and the property was posted in accord with Town requirements. Due to considerable public interest in this project, a neighborhood meeting was held. Neighborhood Meeting: A neighborhood meeting was held on June 27, 2001. There were two primary concerns specified by the neighbors: 1. Preservation of their views by limiting building height to one story for all lots, and especially lot #10. This has been added as a general note on the preliminary plat. 2. Appearance of the retaining walls on outer edge of wash by using stained rock for all drainage areas. This has been added as a general note on the preliminary plat. DEVELOPMENT REVIEW BOARD ACTION: At their regular meeting of July 24, 2001, the Development Review Board (DRB) conditionally approved the preliminary plat for Parcel Z. Some of the important points from the meeting are: • Neighbors had requested at the meeting to limit the height of all homes to one story. In response, the applicant agreed that no two two-story homes will be built adjacent to each other (Note#40). Additionally, applicant proposed to not have riprap in the bufferyard along the lots on the western edge, and instead place it within the lots (Section A3-A3). • Applicant also proposed that the retaining wall at the back of northern most lots not to exceed six feet in height. In addition, the screen above the retaining wall must be a view wall —not to exceed 5 feet in height (Section A2-A2). As submitted, all the conditions from the DRB meeting have been addressed by the preliminary plat. RECOMMENDATION: The applicant has done an excellent job meeting with and addressing the concerns of the neighbors and the review comments of staff. Staff recommends approval of the Preliminary Plat for Parcel Z Rancho Vistoso Neighborhood 10. SUGGESTED MOTIONS: The Council may wish to consider one of the following motions: I move,to approve OV 12-00-20, Preliminary Plat for Parcel Z Rancho Vistoso Neighborhood 10. -or- I move to approve OV 12-00-20, Preliminary Plat for Parcel Z Rancho Vistoso Neighborhood 10, with the following added conditions: -or- COUNCIL COMMUNICATION Page 5 of 5 move to deny OV 12-00-20, Preliminary Plat for Parcel Z Rancho Vistoso Neighborhood 10, finding that: Attachments 1. Criteria for areas with slopes 25 percent and greater in RV PAD 2. Preliminary Plat / L. *so' 09L Plannid Zoning Administrator Community Development Director w Town Manager i • CRITERIA FOR DEVELOPMENT IN AREAS IN RANCHO VISTOSO PAD WITH SLOPES 25% AND GREATER in Rancho Vistoso PAD that have naturally occurring slopes Section 1. Development in areas under the u isgenerallyprohibited, but limited encroachment may be allowed 25/o and greater following criteria: a trade, in sloped 1. Encroachment is allowed, without areas 25% or greater that are less than 6 • of edge, and are less than or equal to thirty (30) feet in any feet vertical from toe to top g , horizontal direction are not regulated by these provisions of the PAD. a trade, in rock outcrops of no greater than ten feet high 2. Encroachment is allowed, without and ten feet in any horizontal direction. 3. Encroachment is allowed, without a trade, for a roadway if no economically feasible alternative route exists or the road is shown on the Rancho Vistoso PAD map. up to gradable 5% of the area are allowed, with a trade area, by 4. Minor encroachments of . Zoning Administrator approval during the review of Type 1 grading permits. Planning and Zo g Pp upto 10% of the gradable area are allowed, with a trade area, for 5. Minor encroachments of development plans with Town Council approval. 6. Encroachments for plats must meet the criteria of the Grading Ordinance, OVZCR Chapter 15, as follows: `New subdivisions shall not create lots where access to any individual lot requires crossing a natural occurringslope that is 25% or steeper. Nor shall new subdivisions be created where the actual building area for homes or buildings would require grading activity on slopes of 25% or steeper. 7. No such encroachment is allowed into areas that are designated as open space in the PAD. 8. No such encroachment is allowed if the encroachment would violate other provisions of the Planned Area Development or Zoning Code. 9. Trade areas required to offset encroachments into 25% and greater sloped areas must be at ratio, and theymust contain "meaningful" open space. Meaningful open space least a 1:1 has defined as, amongother criteria, open space that reduces fragmentation, may be recreational value, improves overall subdivision design, or creates buffers along environmentally sensitive areas. into 25% orgreater sloped areas must be mitigated to reduce the visual 10. All encroachment p impacts of the encroachment. Landscaping used to reduce the visual impact shall include understory vegetation and reseeding to mimic the natural environment. g Section 2. This policy applies onlyto areas with slopes 25% and greater and does not apply to any other open space encroachment and/or trades. V l U N N P,''. N N N N N t0 ' J O, N + (., N •' V J -67‘1-j SCO(1) t/�� �p N y O :O 00 J Ol N � 'I„ 's, y O t0 CI t-- V O' (JI A t''. 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Ri $ n 0 toNv 02 v!, P i 5 , ; s cr2 I �, J- 1,-. -� Z- "1 \ : „, rs—r-------, .: ,,,*,‘, „y)... ,-- p le 4 1 4 )J ____H 9 !,, !ro Z- �D ./�. —,xwi— . I G7 z O fsa II „—�. 4Th 11 I 1� 11 n I z c, � I a `J f zoo ap p N t~ O 13 ,y m o Ig�s -'*t A � z Q wN mrnmm minmvZrn 7 h 1 m8 �, y,� 1>g .Ir, o g i ('NJ O 8 Y 1 1 g z .--1 �0� V , F. Z (n —__ __ o � UI ,� +m � � $$ m m SIi rii,15LOCAL ST. Fl l)C) ZD z I o � rnVm I OnO r o_ g o-r,Np-,, , .p N t -ON V•A1W N ON A O 4NO1 C3...Om m --- -- I n N .6 y h m •A { y^ i2ti D Am D Az �rj�`) n CO-4 " gi ma n� .n I m Al o Q I O wS:N ;NWt:i.NfjtDVV17 . O L 1 Ic::1 , I SDS5I 1IjV s°NN 0 cio8g w N:\i 85050\NEIGH1 0\PAR-Z/Z,PPT-3.DWG aA-IvWC7 'Vkt% y\‘,\ILAtiv4i rotr• nt4 TN August 13,2001 Honorable Mayor and Council, Parcel Z developers wish to build 10 homes on a 9 acre parcel. The developers have had to request variances and exceptions because the slope of this ridge exceeds 25%. Concerned neighbors wonder why the integrity of this riparian ridge should be disturbed at all. Residents also wonder why such a small area will have to be mass graded when there is more than sufficient real estate available for development in the area. Although we wish for Mayor and council to consider disallowing any development of Parcel Z, compromise seems imminent. Residents request that the 10 proposed homesites be limited to one story if plan is approved. Attached is a petition concerning Parcel Z development. This petition has been signed by: 1. All residents on south side of Sunview Drive,where lots back to wash common to the Parcel Z ridge. 2. Other concerned residents of the Maravilla subdivision 3. Mr. Olsen who owns the property adjacent to Parcel Z During the development and building of the Maravilla lots on the south side of Sunview Drive,the builder misrepresented the lots as"A"lots when in fact,they are"C"lots and graded them improperly. Given this confusion and subsequent severe drainage problems,the residents respectfully request that the Town of Oro Valley follow the builders closely to ensure that the developer's plans are properly implemented. The residents wish to acknowledge and thank the WLB Group for their foresight and flexibility in dealing with the issues brought before them. Special thanks to Bayer Vella,Craig Civalier,and Sangeeta Jain for their time and patience while working with the neighborhood. They demonstrated incredible knowledge of the project and sincere interest in our concerns.Thanks also to the Development Review Board for their insight and cooperation with all parties. All went above and beyond. Sincerely, j,c,C__ 1 I ck�Devery Neighborhood Representative 549 W. Sunview Drive Oro Valley, AZ 85737 219-6111 DISTRIBUTED TO: e' MAYOR [TOWN MANAGER Q'FILE a/COUNCIL D'DEPT HEADS 0 OTHER We,the residents surrounding Parcel Z Neighborhood 10,Rancho Visroso,hereby request that IF the Development Review Board approves the proposed plat.the 10 houses to be built be restricted to single story homes. ----. , on 0 e.,.....) 41iM / ,, ,0 4 -,..3 14- GO tli)(2 u ei--1 404- S ) -((c' - 6 / lailliPri 4/ / r i - / de.A..1- Liiii3O://dr 1' ' 7-f66/AD.16 111141, - (of ?klo ..._ ,. 4 .... cD)ccik.., 4- (..k.) ^ 1?)?6(c) '(S , bileS)--- , 9 4 4, - Ar- J-c-71-3S 9- i Ler--(1- 3_13 T/9/64 4d411029' N 0tiotAitA: _ ,) --,,.f4' 1 - ( jifil 7 /7-0/1 .4`," We,the residents wounding Parcel Z Neighborhood 10,Rancho Vistoso,hen:by request that IF the Develop:mat Review Baud approval the imposed pia,the 10 houses to be built be restricted to single story homes. 1rVI.164 w woofock,i— Oti ° # A.: ar 1-4)e4t0 • • alit4I/rv'J-- /3/02 - / PirO Z 1---1 #2-- L1-44 50 8/ &ii‘ • far f it4 - AA w -, frs7,?> .‹ ‘-r - (4). 414-,c( SP 272 L$-0\1 vA3 • TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE August 15, 2001 TO: HONORABLE MAYOR& COUNCIL FROM: Sangeeta Jain, Planner II SUBJECT: FISCAL YEAR 2002— '03 CAPITAL IMPROVEMENTS PROGRAM BACKGROUND: The Capital Improvement Program (CIP) assists in the implementation of the Oro Valley General Plan by: ■ developing a prioritized schedule of short range and long range community capital needs; ■ providing a means for evaluating projects; and, • analyzing the community's ability and willingness to pay for them in the most cost-effective way. CIP is the method by which Oro Valley determines future infrastructure requirements and plan the financing of facilities and equipment to provide services over a five-year period. CIP Process: Staff is preparing to commence the Capital Improvements Program (CIP) process in accordance with Section 1- '12 G of the Oro Valley Zoning Code Revised. The process will follow that of previous years including a technical advisory committee (TAC) and a consultant-moderator involved, with Staff, in analyses of community needs, public outreach, and development of a prioritized CIP. Capital Projects: are those that (a) cost over$10,000, (b) have an expected useful life of two years or more, and (c) become an asset of the Town. CIP Schedule: • September Start public outreach; project requests submitted to Staff • October TAC reviews requests and sets the process • November TAC evaluates public input and project requests • December Evaluation Criteria and request list reviewed by Commission and approved by Council • January TAC prioritizes requests and recommends FY 2002-03 capital improvement expenditures • February CIP reviewed by Commission and adopted by Council CIP Technical Advisory Committee The Technical Advisory Committee is made up of all the department and division heads. In addition, members of appropriate boards and commissions are represented on the TAC for the expertise that they provide. The Parks and Recreation Advisory Board and Budget and Bond Committee are represented on the TAC for their cperience with specific facilities and with the Town's finances respectively. The Planning and Zoning Commission and Development Review Board representatives are on the CIP TAC, as they review numerous, large developments. Their knowledge of development helps to provide a citizens perspective on the past and future growth of the Town. The Board of Adjustment has requested representation on the TAC. They generally TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 riap ndle lot-specific cases and do not review development to the same degree as Planning and Zoning Commission or Development Review Board. RECOMMENDATION: Staff recommends that the Council (1) approve the attached Technical Advisory Committee list; and (2) appoint a Council member to the CIP technical advisory committee. Staff appreciates the Board of Adjustment's interest inartici atin in the CIP, but does not support adding another member to an already large TAC. p p g SUGGESTED MOTION: I move to approve the attached CIP Technical Advisory Committee list and appoint as Council's representative to CIP TAC. Attachments: 1. CIP FY 2002-03 Proposed TAC / la A 1 Plann 7 d Zoning dministrator .. 7 A/ ., Community Development Director 1,1"11,-('‘ e- , .4,t,e,i9t- own Manager F:\PROJECTS\CIP\2002-03\Reports\TC Report Aug 01.doc CIP FY 2002-03 Proposed Technical Advisory Committee Name Role 1 Chuck Sweet Town Manager 2 Council Member** Town Council 3 Kathi Cuvelier Town Clerk 4 Danny Sharp Chief of Police 5 Dan Dudley Town Attorney 6 Bill Jansen Town Engineer 7 Alan Forrest Water Utility Director 8 David Andrews Finance Director 9 George Dunscomb Magistrate 10 Brent Sinclair Community Development Director 11 Jeff Weir Economic Development Administrator 12 Ainsley Reeder Parks and Recreation Administrator 13 Todd Jaeger Amphitheater School District 14 Tom Polley Budget& Bond Committee 15 Member** Parks and Recreation Advisory Board 16 DRB Member** Development Review Board 17 PAZ Member** Planning and Zoning Commission 18 Alan Cadkin Citizen 19 David Williams Citizen ** to be appointed