HomeMy WebLinkAboutPackets - Council Packets (1394) AGENDA
ORO VALLEY TOWN COUNCIL
BUDGET STUDY SESSION
MAY 21, 2001
ORO VALLEY TOWN COUNCIL CHAMBERS
11,000 N. LA CANADA DRIVE
STUDY SESSION - AT OR AFTER 6:00 PM
CALL TO ORDER
ROLL CALL
1 . REVIEW OF MAY 7 & 8, 2001 BUDGET FOLLOW-UP ITEMS
2. REVIEW OF MAY 14, 2001 BUDGET FOLLOW-UP ITEMS
3. LEGAL DEPARTMENT
General Fund
Seizure & Forfeiture Funds
4. MAGISTRATE COURT
5. POLICE DEPARTMENT
General Fund
Seizure & Forfeitures State Funds
Police Seizure & Forfeitures Justice Funds
ADJOURNMENT
complies The Town of Oro
Valley with the Americans with Disabilities Act (ADA).
If any person withdisability a needs any type of accommodation, please notify
the Oro Valley Town Clerk, at 229-4700.
POSTED: 5/21/01
4:30 p.m.
lh
MEMORANDUM
TO: Mayor and Council
• Chuck Sweet, Town ManagerFROM. -
David Andrews, Finance Director
DATE: May 21 , 2001
SUBJ. Follow-up Issues from May 14 Budget Review Session
duringthe
A number of issues were raised budget session on May 14. This
memorandum serves as staff follow-up to these issues.
1. Issue:
Number of airtime minutes for cellular telephones.
meeting, information was provided indicating that
Response: At your last m g,
cellular telephones in use. The Public Works
the Town has 75 p 7. The
an additional 21 and Building Safety an additional
Department has
requested information regarding airtime will be compiled but is not yet
complete.
2. Issue: Public Transit Performance Goals & Measures
Response: Operating equipment e ui ment will be checked and repaired on a
weekly basis
and all trips will be scheduled and confirmed the previous
working day by 5:00 P.M. 90% of the time.
3. Issue: Public Transit Vehicles
fundingfor vehicles will be forwarded from FY
Response: $57,000 in
2000/01 to FY 2001/02 because the delivery date will not fall into the
current fiscal year.
4. Issue: Public WorksHighway Hi hwa Fund Engineering Division Performance
.
Measure
Response: Measure has been modified to read "not to exceed 15% of
contract costs in change orders".
5. Issue: Public Works Street Maintenance Division — Customer Satisfaction
Survey
willbeprovided a quarterly report for all performance
Response: Council
measures including this item.
Median Landscape 6. Issue: Costs on Oracle Road
Response: Public Works will research this issue.
7. Issue: Roadway Impact Fee Projects
Response: Please refer to the attachments provided by the Town
Engineer.
8. Issue: Oro Valley Stormwater Utility
Response: Study session to discuss will be scheduled after May 16,
2001.
9. Issue: Salary Impact of Reclassification of Building Inspector III to Plans
Examiner
Response: The amount included in the proposed budget for this
.
reclassification was at the minimum point of the salary range for a plans
it is likelythat an existing employee whose salary is
examiner. However,
currently higher proposed her than the budget amount will be promoted into
the position. The
salarydifferential is $6,934 for salary plus $1 ,116 for
benefits for a total of $8,050.
CC: Bill Jansen, Town Engineer
TOWN OF ORO VALLEY
DEPARTMENT OF PUBLIC WORKS
INTEROFFI E MEMORANDUM
TO: CHUCK SWEET 15111
FROM: BILL JANSEN ',
SUBJECT: ROAD CONSTRU TION SCHEDULE
DATE: MAY 16, 2001
Attached is the road construction schedule requested by the Mayor at the
Monday night budget session. This schedule shows projected ready to bid dates
and scheduled funding availability. Most projects will require accelerated funding
from either HELP loans or project re-programming. In either case, the project
must be ready for bid before acceleration will be considered.
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MEMORANDUM
TO: Honorable Mayor and Council
FROM: Chuck Sweet,Town Manager
DATE: May 15, 2001
SUBJ: Negotiations with F.O.P.
regarding In an attempt to keep you all informedg g the status of ongoing negotiations with
the Fraternal Order of Police,please note the following:
with the F.O.P. occurred on February 21, 2001. Subsequent
A. The initial meeting
meetings haveManagement
been held on March 6, and May 8. Meetings of the
Committee (Councilmember Rochman, Town Manager Chuck Sweet, Police Chief
Danny Sharp, and Human Resources Director Jeff Grant),have been held in
con�unctlon with each of the meetings with the F.O.P. members. (The F.O.P.
comprised of Sergeants Jim Bloomfield, Joe Corona and
Negotiating committee is g
Officers Ed Holdinsky,Mike Stevenson, and Liz Wright.)
Kim Jones; and y
B. At the initial meeting,the F.O.P. presented resented two issues for discussion: Medical/dental
insurance for retirees, and
the conversion of unused sick leave to vacation. While
were
they surfaced the issues,
theynot specific in their request, and committed to
P
return at a suqmeeting
bse uent with an expanded proposal. The Management
Committee took the issues under advisement.
next meeting, the FOP presented a total of four proposals:
C. At the p
1.
The adoption of a contribution schedule for Health Care benefits for retirees,
in which the Town would contribute 75% of the cost of Health Care benefits
for both the retiree and their dependents.
2. A formula for the conversion of unused sick leave to annual leave (vacation)
with a graduated scale for retirees with five,ten and fifteen years of service.
3. A change in the method of assignment pay from a flat rate ($50 per pay
period)to 5% of the officer's base pay.
q
4.
A request for a COLA increase of 3.4% for FY 2001-2002.
D. After a subsequent meeting, Management the Mana ement Committee drafted a response to the
F.O.P. suggesting:
1. The Town commission an actuarial study to determine the projected long-term
costs of the retiree health care proposal.
2. A further review of the Sick leave proposal (to be discussed at a subsequent
meeting with the F.O.P.).
3. A counterproposal for the assignment pay request, and
4. An acknowledgment ent that the budget already included a 3.3% COLA.
: • 4
Negotiations with F.O.P.,p.2
E. At the next xt meetingwith the F.O.P. negotiating committee it was agreed:
1. That the retiree health benefit issue would benefit from the actuarial study. It
was also acknowledged that the study will probably not be finalized until the
fall, 2001.
2. After additional discussion regarding the cost of the sick leave proposal, the
F.O.P. agreed that it should be included in the actuarial study for long-term
cost implications.
3. The manaagreed to review the assignment pay issue for
committee
further discussion, and
4. The F.O.P. agreed that the 3.3% COLA was sufficient.
remaining"on the table" for the 2001-2002 fiscal year
At the present time, the only issue
is the assignment pay proposal.
Ohl -
L1 1
Chuck Swe-t, Town Manager
MEMORANDUM
Y
TO:
Mayor and Town Council Members
FROM: Chuck Sweet, Town Manager
DATE: May 16, 2001
SU BJ: Police Department Fiscal Year Statistics (1996/97 to 2000/01)
In response to a request from
Council Member Dick Johnson, the attached
relatingto the Police Department Fiscal Year
spreadsheet of information
Statistics has been prepared.
This information is also displayed in graph format
on the second part of the attachment.
and is being information has been produced distributed to you on this date
upcomingbudget work session scheduled for the Police
in preparation of the g venin
Department and Magistrate Court Department on the evening
Department, Legal 9
questions Monday, May 21. If you have any regarding this information, please
either myoffice, David Andrews, or Chief Sharp.
do not hesitate to contact
Thank you.
.41
huck Swee
Town Manager
c: Town Clerk
Police Chief
Finance Director
-3
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MEMORANDUM
Y
TO:
Mayor and Town Council Members
FROM: Chuck Sweet, Town Manager
DATE: May 16, 2001
SU
g J: Police Department Fiscal
Year Statistics (1996/97 to 2000/01)
'
Member Dick Johnson, the attached
response to a request from Council
In p Police Department Fiscal Year
spreadsheet of information relating to the p
Statistics has been prepared. This information is also displayed in graph format
on the second part of the attachment.
is beingdistributed to you on this date
Thisinformation has been produced and
in preparation of the upcoming budget work session scheduled for the Police
Magistrate Court Department on the evening
Department, Legal Department and g e
p regarding this information, pleas
Monday, May21. If you have any questions9
of do not hesitate to contact either my office, David Andrews, or Chief Sharp.
Thank you.
ALANAJOI.1 . .
11
huck Swee
Town Manager
c: Town Clerk
Police Chief
Finance Director
TOWN OF ORO VALLEY
DEPARTMENT OF PUBLIC WORKS
INTEROFFI E MEMORANDUM
TO: CHUCK SWEET
FROM: BILL JANSEN ',
SUBJECT: ROAD CONSTRU TION SCHEDULE
DATE: MAY 16, 2001
Attached is the road construction schedule requested by the Mayor at the
Monday night budget session. This schedule shows projected ready to bid dates
and scheduled funding availability. Most projects will require accelerated funding
from either HELP loans or project re-programming. In either case, the project
must be ready for bid before acceleration will be considered.
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� O3i
MEMORANDUM
TO: Honorable Mayor and Council
FROM: Chuck Sweet,Town Manager
DATE: May 15, 2001
SUBJ: Negotiations with F.O.P.
regarding In an attempt to keep you all informed g g the status of ongoing negotiations with
the Fraternal Order of Police,please note the following:
with the F.O.P. occurred on February 21, 2001. Subsequent
A. The initial meeting Management
been held on March 6, and May 8. Meetings of the g
meetings have et Police Chief
Rochman, Town Manager Chuck Swe ,Committee (Councilmember held in
and Human Resources Director Jeff Grant),have been
Danny Sharp, (The F.O.P.
each of the meetings with the F.O.P. members.
conjunction with Corona and
committee is comprised of Sergeants Jim Bloomfield, Joe
Negotiating Wright.)
Ed Holdinsky,Mike Stevenson, and Lizg )
Kim Jones; and Officers Y
B. At the initial meeting,the F.O.P. presented two issues for discussion: Medical/dental
insurance for retirees, and the conversion of unused sick leave to vacation. While
were not specific in their request, and committed to
they surfaced the issues,they p
return at a subsequent
meetingwith an expanded proposal. The Management
Committee took the issues under advisement.
C. At the next meeting, presented the FOP a total of four proposals:
contribution schedule for Health Care benefits for retirees,
1. The adoption of a
in which the Town would contribute 75% of the cost of Health Care benefits
for both the retiree and their dependents.
ion of unused sick leave to annual leave (vacation)
2. A formula for the conversion
with a gr
aduated scale for retirees with five,ten and fifteen years of service.
3. A change in the method of assignment pay from a flat rate ($50 per pay
period)to 5% of the officer's base pay.
4. A request for a COLA increase of 3.4% for FY 2001-2002.
e Management Committee drafted a response to the
D. After a subsequent meeting, th g
F.O.P. suggesting:
1. The Town commission an actuarial study to determine the projected long-term
costs of the retiree health care proposal.
of the Sick leave proposal (to be discussed at a subsequent
2. A further review
meeting with the F.O.P.).
3. A counterproposal osal for the assignment pay request, and
p
ent that the bud et already included a 3.3% COLA.
4. An acknowledgm g
Negotiations with F.O.P.,p.2
the F.O.P. negotiating committee it was agreed:
E. At the next meeting with g study. It
health benefit issue would benefit from the actuarial st y
1. That the retiree the
that the studywill probably not be finalized until
was also acknowledged
fall, 2001.
regarding the cost of the sick leave proposal, the
2. After additional discussiong g
F.O.P. agreed that
It should be included in the actuarial study for long-term
cost implications.
3. The managissue for
committee agreed to review the assignment pay
further discussion, and
g
4. The
F.O.P. agreed that the 3.3% COLA was sufficient.
"on the table" for the 2001-2002 fiscal year
At the present time,the only issue remaining
is the assignment pay proposal.
401 A -
Lr°Age
Chuck Swe-t, Town Manager
MEMORANDUM
TO: Mayor and Council
Chuck Sweet, Town Manager
FROM: Q)4,,,
David Andrews, Finance Director
DATE: May 21, 2001
_ from May14 Budget Review Session
SUBJ. Follow-up Issues
A the budget session on May 14. This
number of issues were raised during
memorandum serves as staff follow-up to these issues.
1 . Issue: Number o f airtime minutes for cellular telephones.
.
Response. At your last meeting, information was provided indicating that
in use. The Public Works
the Town has 75 cellular telephones 7. The
additional 21 and Building Safety an additional
Department has an
requested information regarding re ardin airtime will be compiled but is not yet
complete.
2. Issue: Public Transit Performance Goals & Measures
will be checked and repaired on a
Response: Operating equipment
weekly basis and all trips will be scheduled and confirmed the previous
workingdayby 5:00 P.M. 90% of the time.
3. Issue: Public Transit Vehicles
Response. $57,000 in funding for vehicles will be forwarded from FY
.
the delivery to FY 2001/02 because date will not fall into the
current fiscal year.
4. Issue. Public Works Highway
Fund Engineering Division Performance
Measure
Response: Measure has been modified to read "not to exceed 15% of
contract costs in change orders".
5. Issue: Public Works Street Maintenance Division — Customer Satisfaction
Survey
Response: Council will be provided a quarterly report for all performance
measures including this item.
6. Issue: Median Landscape Costs on Oracle Road
Response: Public Works will research this issue.
7. Issue: Roadway Impact Fee Projects
Response: Please refer to the attachments provided by the Town
Engineer.
8. Issue: Oro Valley Stormwater Utility
Response: Study session to discuss will be scheduled after May 16,
2001.
9. Issue: Salary Impact of Reclassification of Building Inspector III to Plans
Examiner
Response: The amount included in the proposed budget for this
reclassification was at the minimum point of the salary range for a plans
examiner. However, it is likely that an existing employee whose salary is
currently higher than the proposed budget amount will be promoted into
thep osition. The salary differential is $6,934 for salary plus $1,116 for
benefits for a total of $8,050.
CC: Bill Jansen, Town Engineer