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AGENDA ORO VALLEY TOWN COUNCIL STUDY SESSION & SPECIAL SESSION JUNE 28, 2001 ORO VALLEY TOWN HALL (DEVELOPMENT SERVICES BUILDING — HOPI ROOM) 11,000 N. LA CANADA DRIVE SPECIAL SESSION — AT OR AFTER 6:30 PM EXECUTIVE SESSION AT OR AFTER 6:30 PM 1. Pursuant to ARS 38-431.03(A)3 & (A)4 Legal Advice regarding Wong v. Town of Oro Valley, Pima County Cause No. 20005064 - ADJOURNMENT STUDY SESSION - AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL 1. Review of DRAFT Amendment to 2001 Planning and Zoning Work Plan 2. GENERAL PLAN UPDATE a. DRAFT Amendment to Scope of Work - Discussion b. DRAFT Amendment to Public Participation Plan - Discussion ADJOURNMENT SPECIAL SESSION — AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL 1. CONSIDERATION AND/OR POSSIBLE ACTION REGARDING THE COURT ORDER OF JUNE 15, 2001, IN WONG V. TOWN OF ORO VALLEY, PIMA COUNTY CAUSE #20005064 REQUIRING THE TOWN OF ORO VALLEY TO APPROVE OV12-99-18 NARANJA RIDGE ESTATES PRELIMINARY PLAT, AS SUBMITTED ON AUGUST 16, 2000, WITH REVISED CONDITIONS (THE PROPERTY IS LOCATED ADJACENT TO THE EAST SIDE OF THE MONTE DEL ORO SUBDIVISION AND ABUTTING THE SOUTH SIDE OF NARANJA ROAD, BETWEEN LA CANADA DRIVE AND FIRST AVENUE). 2. AMENDMENT TO 2001 PLANNING AND ZONING WORK PLAN 3. GENERAL PLAN UPDATE a. Amendment to Scope of Work (General Plan Update) - Discussion and/or Possible Action b. Amendment to Public Participation Plan (General Plan Update) — Discussion and/or Possible Action 4. RESOLUTION NO. (R)01-59 APPROVAL OF A CONTRACT FOR SERVICES WITH ENTRANCO, INC. REGARDING PROFESSIONAL SERVICES IN REGARDS TO THE TOWN OF ORO VALLEY GENERAL PLAN UPDATE (2001-02) ADJOURNMENT The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Oro Valley Town Clerk, at 229-4700. POSTED: 6/26/01 4:30 P.M. LH TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: June 28,2001 TO: HONORABLE MAYOR & COUNCIL FROM: Melissa Shaw, AICP, Project Manager SUBJECT: APPROVAL OF THE SCOPE OF WORK FOR THE TOWN OF ORO VALLEY GENERAL PLAN UPDATE 2001, REVISED PUBLIC PARTICIPATION ACTION PLAN,AND AMENDMENT TO 2001 PLANNING AND ZONING WORK PLAN BACKGROUND: A General Plan Scope of Work, revised Public Participation Action Plan (PPAP), and amended Planning and Zoning Work Plan were distributed for Council review last week. The purpose of this communication is to request Council approval of three agenda items: the Scope of Work, revised PPAP and Work Plan. The Resolution and Consultant Contract are not included, as explained below. • Scope of Work: Staff and the Consultant have been in the process of refining the Scope of Work, and at this writing are completing negotiations of the final task-specific fees. The final contract total and completed contract will be prepared for Council approval during the July 18, 2001 meeting. • Public Participation Action Plan (PPAP): Staff presented recommendations to revise the PPAP with the previous communication. We are requesting approval of the revised plan to make implementation more efficient, based on recently approved reduction of General Plan staff and limited time to complete the update. • Revised Planning and Zoning Work Plan: Also based on the reduction of new staff to support the General Plan update, the Planning and Zoning Work Plan has been revised based on existing staff absorbing General Plan functions. The recommended revised Work Plan is in Attachment 1. This varies from the earlier version presented in that there are no items recommended for deletion. All items with l are recommended to be placed on hold. RECOMMENDATION: Staff recommends approval of three items: the Scope of Work for the General Plan Update and the proposed revisions to the Public Participation Action Plan, as presented with the previous June 28 Council Communication, and the revised Planning and Zoning Work Plan presented herein. The Consultant contract will be prepared for the July 18, 2001 Council meeting. SUGGESTED MOTION: I move to approve the Scope of Work for the General Plan Update, as presented with the previous June 28 Council Communication. -AND- TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 I move to approve the proposed revisions to the Public Participation Action Plan, as presented with the previous June 28 Council Communication. -AND- ,. 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I U I p0.1p I _ l TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: June 28,2001 TO: HONORABLE MAYOR& COUNCIL FROM: Melissa Shaw, AICP, Project Manager SUBJECT: APPROVAL OF THE SCOPE OF WORK FOR THE TOWN OF ORO VALLEY GENERAL PLAN UPDATE 2001, REVISED PUBLIC PARTICIPATION ACTION PLAN, AND AMENDMENT TO 2001 PLANNING AND ZONING WORK PLAN BACKGROUND: A General Plan Scope of Work, revised Public Participation Action Plan (PPAP), and amended Planning and Zoning Work Plan were distributed for Council review last week. The purpose of this communication is to request Council approval of three agenda items: the Scope of Work, revised PPAP and Work Plan. The Resolution and Consultant Contract are not included, as explained below. • Scope of Work: Staff and the Consultant have been in the process of refining the Scope of Work, and at this writing are completing negotiations of the final task-specific fees. The final contract total and completed contract will be prepared for Council approval during the July 18, 2001 meeting. • Public Participation Action Plan (PPAP): Staff presented recommendations to revise the PPAP with the previous communication. We are requesting approval of the revised plan to make implementation more efficient, based on recently approved reduction of General Plan staff and limited time to complete the update. i Revised Planning and Zoning Work Plan: Also based on the reduction of new staff to support the General Plan update, the Planning and Zoning Work Plan has been revised based on existing staff absorbing General Plan functions. The recommended revised Work Plan is in Attachment 1. This varies from the earlier version presented in that there are no items recommended for deletion. All items with l are recommended to be placed on hold. RECOMMENDATION: Staff recommends approval of three items: the Scope of Work for the General Plan Update and the proposed revisions to the Public Participation Action Plan, as presented with the previous June 28 Council Communication, and the revised Planning and Zoning Work Plan presented herein. The Consultant contract will be prepared for the July 18,2001 Council meeting. SUGGESTED MOTION: I move to approve the Scope of Work for the General Plan Update, as presented with the previous June 28 Council Communication. -AND- TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 I move to approve the proposed revisions to the Public Participation Action Plan, as presented with the previous June 28 Council Communication. -AND- I move to approve the revised Planning and Zoning Work Plan, as presented herein. -AND- I move to continue Resolution (R) 01- , approval of the Consultant Contract to the July 18, 2001 Council meeting. ATTACHMENT: 1. Revised Planning and Zoning Work Plan Description ` _ � Planner:., d Zoning Administrator 1.cL Community Development Director /i t.J Town Manag•r F:\PROJECTS\GP2001\Staff Reports\2nd Continued Contract&SOW to TC.doc En .-, .4 ci9 4-j titt 0) 2 i 6." 3 •O `b c� — U E 6' e.,, , is O _, ,- 0 — ,, t� u o .5 ga.) ' ) ° ° hi Q � :._I a) Pd E _ 5 I o ,o �' 44 i , ° ( ► O~' ,b b.4 ••® C)"trc; 00iii •aj .N O 0 E ' 4 c'' P., a) ..1 cl) t 0 ,s1 ,.. g . "0 , ..... 4 Ill • a) fm. 4-, 0 5 ,-; a.,-d v) 2, is5 , , — © 7-tt as 4.) W.:::..,:,:iii 8 ' — . e) g ''; ›N o :7_1 . c:, ..... ,,:i ,,, <.::< cu o a) O m O o 'd cd cd �1 cti en b o= „. a,r 9 o = , a) ,-..ig , I /��� E c.),:::#11 bo ,......- (0) 4,-.4 ,.., u 0 a, .� 0 , › - ›, — 0 . 7:, — 0 o © (W ,>:i .5 to a ,� E v • �, › U ::.5.: cts Y::4: p 0 1. :iii1:: tiO a.� OI L•4 5..„,„:„:„::,, C ° = � � � ® � � ct 5 ° � � O o � = 1c 61) t � •� � oma' , . 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Town of Oro Valley, Pima County Cause No. 20005064 SUMMARY: On August 16, 2000, the Oro Valley Town Council refused to approve a preliminary plat for a property known as the Naranj a Ridge Estates (OV 12-99-18) owned by the Wong Family, LLC. The rationale, as expressed by the Town Council on that date, included among other reasons, concern over possible contamination of the Town water supply, due to the proximity of proposed septic systems to the Town's water supply. The Wong Family, LLC, on that date, failed to provide adequate assurances that the proximate location of the proposed septic system could not result in contamination of the Town's water system. Upon the Town's refusal to approve the preliminary plat, the Wong Family, LLC filed a special action (mandamus) against the Town in the Pima County Superior Court (Cause Number 20005064) to seek to have the plat approved. (On February 9, 2001, the Town received a Notice of Claim pursuant to ARS§ 12-821.01, notifying the Town that the Wong Family had filed a Complaint for Special Action against the Town and that fy g 1 they were going to seek monetary damages in a subsequent damage case.) On April 30, 2001 Judge Brown heard closing arguments in the mandamus action and took the matter under advisement. On June 15, 2001, Judge Brown ruled by Minute Entry that the Town of Oro Valley was to "approve the Wong plat that they denied at their August 16, 2000 meeting, forthwith." The August 16, 2000 Town Council communication with the Preliminary Plat is attached hereto for your consideration. The June 15, 2001 Minute Entry of Judge Brown determined and/or ordered the Town to comply with the following: • The Town of Oro Valley has no legal basis for refusing to recognize Pima County's interpretation of its regulations, including the regulations applicable to drainage issues, the reduction in the shoulders for the private roads in the subdivision, or the use of septic system. Oro Valley has no legal basis to recognize only written policies governing the interpretation of Pima County's regulations. • The Town of Oro Valley had a legal duty and obligation to approve the plat, and such duty is ministerial. The Notice of Claim alleged that the Wongs were damaged by the Town's denial of their vested property rights pursuant to 42 USC§ 1983, et. seq.,and the Wong Family's rights are protected by Arizona and the United States Constitutions. Consequently,the Wong Family claimed that the Town's delay and eventual denial of their preliminary development plat resulted in monetary damages in the amount of$14,875.00 per month. Moreover,the Wong Family's damage analysis on the claim assumed that all of the Wongs associated fees and costs will be recovered in their mandamus action. TOWN OF ORO VALLEY Page 2 of 3 COUNCIL COMMUNICATION MEETING DATE: 06/28/01 • The Town of Oro Valley has no standards governing septic system or other definite regulations or requirements which would justify its refusal to approve the plat as that regulatory authority resides with the Pima County Department of Environmental Quality. • The Town of Oro Valley may not require the Wong Family, LLC as a precondition to (preliminary) plat approval, to demonstrate that ADEQ and PDEQ standards and requirements are adequate to protect its well as that regulatory authority is with the ADEQ and PDEQ. • The Town of Oro Valley and its officials have acted outside and in excess of its legal authority in refusing to approve the plat. • Any time limitations or requirement shall be deemed tolled as of August 16, 2000, and the period from that date to the date of the Town of Oro Valley's final approval of the plat shall be excluded from the calculation of all applicable time requirements or limitations. If the Council follows the mandate of Superior Court Judge Brown, as contained in his June 15, 2001 ruling, the potential damages on the Notice of Claim issue will be cut off on the date of approval by the Council without (according to our Trial Counsel) prejudice to our appeal rights. If the Town Council chooses any other route, it will be necessary to seek a stay of the Court's judgment. The monetary effect of seeking that stay is that the monetary damages on the expected companion damage case would continue to mount at the rate(according to the Wongs Notice of Claim) of$14,875.00 per month. If the Council complies with the Court Order of June 15, 2001 rather than choosing another legal option, the staff recommendation of August 16, 2000 contained in the attached Council Communication should be modified to delete Condition Number 1. That condition had provided as follows: "1. Septic systems shall not be utilized for any lots within the proposed subdivision. General Note #23 must be amended to require the use of a public sewer system." RECOMMENDATION: The recommendation of Town Staff and/or Town Attorney and outside Trial Counsel will be provided in Executive Session or Regular Session on June 28, 2001. ATTACHMENTS: 1. Council Communication of August 16, 2000. 2. Judge Michael J. Brown's Minute Entry dated June 15, 2001. TOWN OF ORO VALLEY Page 3 of 3 COUNCIL COMMUNICATION MEETING DATE: 06/28/01 SUGGESTED MOTIONS: 1 move to approve the Naranja Ridge Estates Preliminary Plat (OV 12-99-18) submitted on August 16, 2000 as modified as required by the Order of Judge Brown of June 15, 2001 in Pima County Superior Cause Number 20005064. OR I move to accept the recommendation of the Town Attorney as provided in Executive Session on this date. , 0 /1, Clia-t---- / t- Signature of Town Attorney j/gd- 111 ,7-tr '-14 Brent Sinclair, Community Development Director F/Council/Executivd062801 EX re Wong Final ATTACHMENT 1 COUNCIL COMMUNICATION OF AUGUST 16, 2000 i • • TOWN OF ORO VALLEY 3 COUNCIL COMMUNICATION MEETING DATE: August 16,2000 • TO: HONORABLE MAYOR & COUNCIL . FROM: Bayer Vella. AICP, Senior Planner SUBJECT: OV12-99-18 NARANJA RIDGE ESTATES PRELIMINARY PLAT. LOCATED ADJACENT TO THE EAST SIDE OF MONTE DEL ORO SUBDIVISION AND ABUTTING THE SOUTH SIDE OF NARANJA ROAD. BETWEEN LA CANADA - DRIVE AND.1'T AVENUE INTRODUCTION: s The MLM Consulting, representing the Wong_ family, requests Town Council approval of a Preliminary Plat for a 71 lot residential development within an R1-144 zoning_ district. The subject parcel consists of 77.71 acres of undeveloped property. The predominate features of the site include the following.: I I • overhead electrical transmission line ('NAPA) • approximately 1/3 of the area has a slope of 15% or greater f • two broad floodplairs, along the east and west portions of the property, t,hextend north and south dense vegetation established within each floodplain area I The property is surrounded by development on all four (4) sides: i Direction Land Use Zoning t North 1 Monterra Hills Subdivision i PAD 11 i/ East Melcor Property, vacant • PAD property. Several lots abutting the subject parcel I ►, ' have been graded.* Sout�� ' Highlands Mobile Home ' SDH-6 Subdivision. 1 ; Wes: Monte Del Oro Subdivision R.1-43 i I In relation to previous staff correspondence to Town Council. it is important to note that there is new information with regard to sanitary facilities. water well protection issues, use of the WAPA easement, drainage improvements,ovements, and ri tit-o_-way compliance. . I BACKGROUND: The project site has an extensive history. A chronology of events, based on ie-tersimemorandums on file, is =ached. qA- V C Depo. EXh.#_ ' Robin E. Hunt, Not3ry Public Date __1D a i, Ic 1 - ., ni r 1122. 4 I -._� _ ,, _ �..........._..�.-......�....... �.�.-w.....a....__w-......................w..+....•wwr•.ww...�.��...........v•r.....•..►r•.w.u.:v.•w.•.w• ■ TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 7 There are two particularly noteworthy events-- a.pre-annexation agreement and a rezoning application. The parameters of development were established by a pre-annexation ordinance that was adopted on 10/26/94 (attached). Within Article I and 4, the following is specified: 1 A. ...Town and Owner intend that Owner in developing the Property and homebuilders in building homes in the Property shall comply with such zoning, development and homebuilding rules, regulations, ordinances, requirements and standards (collectively"standards") substantially identical to such zoning, development and homebuilding standards in effect when the Property was under the jurisdiction of Pima County, excluding certain grading standards which are specified herein. 4C. Pima County grading laws shall be applicable except that Oro Valley Grading Ordinances shall apply to parcels adjacent to Monte Del Oro parcels/lots which currently utilize the Oro Valley Grading Ordinance. On 10/7/98. MJM Consultant submitted a rezoning request. The application specified the following: Proposed Zoning Area Proposed Lots . Rl-36 (36,000 sq/ft lot 63.77 acres 37 1 minimum) R1-10 (10,000 sq/ft lot 13.94 acres 19 i minimum) • 1 Valley development standards ds were-deemed a licathe Due to the nature of the application, Oro p -���- pp ble for rezoning. After considerable public opposition (200 letters of protest), the applicant requested that the rezoning i be removed from the Planning & Zoning commission agenda. The current application was submitted soon thereafter. The preliminary plat is correctly predicated on the need to meet Pima County standards, except for the application of Oro Valley grading standards for lots abutting Monte Del Oro subdivision. I ISSUES: I SANITARY FACILITIES i . . I As depicted on General Note#23 of the final plat, 'sewage disposal for lots 1-21 will be private on-site disposal i systems". On July 19, 2000, staff reported to Town Council that the Pima County Department of i Environmental Quality (PDQ) had granted tentative conditional approval of the septic system concept. Out of The seven conditions applied, the following two are particularly noteworthy: Prior to issuance of an Approval of Sanitarti'Facilities for Subdivisions. a Derermination of Applicabiliry shall be submitted to the Arizona Departmen. of Environmental Quality. Aquifer Protection Division for review and aprova:. With regard to County preliminary review, it is unclear whether PDEQ understood that there are two Oro Valley public wells abutting the subject parcel. As depicted in the attached letter from Jon IMianspeaker, "the water utilityoperates r io wells downstream from the proposed that may be adversely impacted 1 P � development � 1 1,..w I•I1 TOWN OF ORO VALLEY COUNCIL COMMUNICATION Pave 3 of 7 by the use of septic systems within the proposed development." There is a potential threat to the public, by health safety and welfare of water systems users. If a traditional septic system is utilized, staff is concerned that organics such as nitrates could quickly penetrate the aquifer and impact the wells. Based on percolation tests conducted in this area by the Water Utility, byproducts from the septic system couldapproximately reach the aquifer, ?00 feet deep, in as Little time as three _ months. It is clear that wells downstream could be impacted quickly; however, testing for organics occurs only once every three years. It is. however, difficult to scientifically assert that a septic system will absolutely endanger the wells without additional study by the Arizona Department of Environmental Qnaiity (ADEQ). ADEQ's "determination of applicability" process will likely trigger the.need for borings, soil testing, aquifer research, and collaboration with Oro Valley Water Utility. Once.tests are complete, ADEQ can permit a traditional system, an alternative system. or require use of sewer facilities. Regardless of ADEQ's findings, it is important to note that all septic systems pose an additional threat. It is virtually impossible to insure that homeowners will not illegally dispose of chemically harmful waste into their septic systems. Solvents, aints, oil, antifreeze and other household chemicals could be disposed into the P . s system, which in turn. also presents an opportunity for aquifer contamination and a potential threat to nearby I Town wells. The Count- generally enables developers to proceed with preliminary plat review prior to submitting the i "Determination of Applicability" to ADEQ. The results are usually requiredupon submittal of the Final Plat. Nonetheless, staff recommends—at a minimum-- withholding approval of septic system use until final letters of 1 rreceived ADEQ, PDEQ, and Oro Water. It is evident that there is a risk to the general, � �uppo.� are from Valley 1 health. safety, and welfare of area water users. if septicsystems are approved in the future. staff strongly recommends increasing the level of testing. If the �_ soils prove to percolate as quickly as a predicted. contamination could occur quickly. A condition to require . that the develoP erinomeowner's association provide funding for frequent testing would be recommended. i An agreement to connect to the sewer and abandon the septic cvstem. when the sewer becomes available (i.e. within 200 ft of the property line), must be signed by each current and subsequent lot owner, in accordance with F.C.0 1.032(D). AP ublic sewer line is already located within 200 feet of the proper- line. A public line terminates at the rear of the Highlands Mobile Home Park subdivision. -The aforementioned condition virtually assures that future property ry owners will have to retrofit the dev dopment in order to accommodate a sewer line. Once the subdivision is built. the cost to homeowners to terminate their septic systems, disturb paved and landscaped areas to retrench. hire a corsultart to assist with the engineering -no., the Cost will be exorbitant. Staff asserts that this cost should be born upfront by the developer. It will 1_reiy be more cosi effective to establish sewer lines asroads are buil:_ Darticulai..iv- relative to the cost of retrofitting the subdivision in the future. ...777 i r :T t:1 1 2 TOWN OF ORO VALLEY COUNCIL COMMTTNICATION Pae 4 of 7 In sum, staff recommences not permitting septic-systems due to general health, safety, and welfare concerns and development/cost/profit equity issues. WAPA & TRAIL ACCESS The CCESS e easement utilized to maintain the overhead electrical transmission is an important component of the tentative plat. In fact, it bisects lot numbers 7, 8, 10, 11, 12. and 13. In addition, the developer has proposed establishing driveways that cross the easement on lots 10 and 12. Furthermore. subdivision roads encroach into the easement at 4 points. WAPA has `ranted permission for all proposed uses of the easement. As specified within Pima County Code l 8-138 and the Pima County Trails Plan, a hiking trail easement for public use has been identified on the plat. The 25' wide hiking easement is located within the WAPA easement As a result, the developer should be required to obtain dedication-and/or permanent access to the bail for Pima County. There are additional issues with regard to the WAPA PA easement that highliziat the poor quality of subdivision design reflected in this plat. 'Ile developers have created a lose. lose, lose situation for most of the parties involved with I plat approval. p I I: The property owners who purchase lots 7, 8, 11, 12, and 13 will have to tolerate the following: • They will be unable to permanently establish fences. lanc..scaping, accessory structures, etc within the z' WAPA must safeguard its abilityto access the easement in order to maintain the power tie.SPA easement .. structures and lines. This limitation will lot owners 11, 1?. and 13, whose properties particularlyimpactP P are halved by the easement. Clearance muss be obtained by W APA prior to any work within the easement. • Use of the road by WAPA service vehicles and homeowners using the road for access will create dust due to the primitive nature of the road. • Hikers will be traveling in very close proximity to the building envelopes. In fact, the building envelopes for lots. 11, 12, and 13 virtually abut the WAPA easement. lines• When WAP A. replaces and/or conducts major reoaizs, homeowners may be inconvenienced by work activity adjacent to their homes. • Tnere may be a potential heard if a line is knocked down in a wind storm etc. T": The Town will be impacted: • The Town may receive trespassing complaints from the homeowners ice:✓ac.te d by hikers and vehicle taffic on the WAPA easement. ® Homeowners alon_Cthe eastP rn half of the subdivision ►bdivision na yutilize the easement as a second means of access. The road is primitive and the access to Naranjo. Drive is not zlesimed for regular traffic, which poses a safety issue. Property ►opAlro nOTs may r A/'! ee •that arthe Town assist ni i t-nan c- in the fu t �C. .. . ....�....�r........... ••...-..�......... .. ... ..........�•..�..........i...mow. ......... .....�......I.......N..v.................M...................__•YrY........,..M...._ �� . _ .. r... ....��. ter.. �. .... .......�.........�� ������....� .11 TOWN OF ORO VALLEY COUNCIL COMMUNICATION Paae 5 of 7 III: It is likely the Developers may have reduced their potential profit margin: • The developers have marginalized the value of five lots by placing them so close to the WAPA easement Again. three lots are split in half by the easement. The value could be enhanced by clustering the same number of lots away from the easement. • By not clustering, the developershave also maximized their costs to establish roads, sewer, and utilities. • Quality vegetation and open space is being destroyed due to the positioning of unnecessary roads, which is a significant design amenity for a homebuyer. ROADS : On Friday, June 9. 2000 a meeting was held at the Town offices with Town staff, the developer, his engineer I and planner to discuss the right-of-way width issue. A compromise was forged to allow the 32-ft right-of-way Ibut amended the purpose of the 10-ft public utility easements. PUE, on either side of the right-of-way. The T ' will be roadway, drainage, utility and pedestrian easements. which will be under the exclusive control of Pt,� s the Homeowners Association, HOA. S The Town Engineer agreed to this compromise with the condition that a satisfactory note be added to the final aiae and verbiage providing that this exclusive control appears in the CC&R's. The exclusive control elements will include such items as; drainage within the easements shall be maintained at all times, no plantings, fences 1 or appurtenances of any type shall be constructed within the easement. and the HOA has the exclusive right to I enter the easement for maintenance and construction purposes without the property owners permission. These 1 conditions appear on exhibit "A". DRAINAGE t - t This site is located in the Highland Wash Basin Management Plan area. The drainage concept has been I redesigned to provide for onsite detention..so that the developed flows are reduced 10% from the pre-developed rate for the 100-year event. The pre-developed flow rate is 433-cis compared to the developed rate of 391-cfs. . This has been accomplished by locating three detention basins at.road crossings for three onsite watersheds. i t 1 The southeast corner of the property is located in a critical basin. The drainage concept has been redesigned so 1 that the developed flow is reduced from the pre-developed rate. The reduction is 34% for the 2, 10 and 100-year events. For example the 100-year pre-developed flow rate is 38 cfs compared to the developed rate of 25. cfs. The Town Engineer agreed to this designwith the condition that the Homeowners Association be respdnsible for the maintenance of the detention basins. Conditions to this affect shall be included as notes on the final plat and as verbiage in the CC&R's. .-nese condi tions appear within exhibit"A". P.1P'.A.PJ A N' 1 a 9 4 The County Riparian Ord -an e was implemented on August 19. 1994 94 a d the pre-an ex t o 1 aQ eem- t was a la►i CV Wjl V � Ji.�l Vv. � Later �„i�`. rl�C► 1V�i �r 1 VVI:. r�Jl _.._.._....� _��.�.�.��._.��.��.�..-�.•«......��...���.�.�...�.«...u..r.«.�...«r.........��...��..��_�..-�.......�••«......�........•...............�. ��._�._.«..�.._......_......�.��-«r...�..........A..w.•.\•A.\M.\'..W\Y�.�•........�.-.«................•r..+ur•.MwL'...•....•.w:v....w.r� TOWN OF ORO VALLEY COUNCIL COMMUNICATION Pane 6 of 7 signed on October 26, 1994 and became effective thirty days therea ter. There is, however, a strange twist. The Counn� Riparian Ordinance only applies to areas designated on a corresponding, map. map was not made _ P the roe was annexed in the interim, the area was not addressed on the effective until March of 1995. Because ttl property rty County map. In sum, the County Riparian Ordinance is not applicable. Nonetheless, there is a means to preserve significant riparian vegetation: design roads and cluster lots in a manner to respect the two main floodways. The current design includes the positioning of the roads directly within two significant riparian areas. DEVELOPMENT VELOPMENT REVIEW BOARD ACTION: The DRB considered this application at three separate meetings. At the first two meetings, the item was continued in order to encourage a compromise. between the applicant and surrounding property owners regarding the following issues: cluster development, viewshed protection. drainage, open space preservation, and impact on dense stands of vegetation. Furthermore, the continuance was to enable the applicant and staff time to resolve right-of way width, drainage, and WAPA easement issues. Although the continuances were warranted, they were ineffective. As a result, the DRB voted to provide a recommendation of denial on May 9, 2000 (minutes attached). The recommendation wasP redicated on the inadequacy of the right-of-way width and drainage mitigation. GENERAL PLAN COMPLIANCE: As depicted in previous staff correspondence to the Town Council, the plat does not conform to the . iforemen tioned Focus 2020 General Plan goals and policies. Conformance could be achieved by utill7ing the Pima County Cluster Development Option. Staff also researched the 1992 version of the Pima County General Plan (the =rent version was adopted several months artier the preannexation agreement). Unfortunately, it provides little direction in this case. RECOMMENDATION: . representative of a poorstandard for the reasons: positioning of lots The prey::��nal'�, plat �., repl..s..ntativ., very design s�anaa..: los following among the WAPA easement, the excessive linear footage of roads to serve a relatively small number of lots, v placement of roari5 and building envelopes in riparian areas. lack of sensitivity with regard to extreme slope, lack p, �T� •� � � 7 T..P 1' Pcreation + '� , •� • n n(� the WAPA i.l A eLi.�e111�rnL of sensitivity for viewshed preservation, potential of backdoor second access via tri., etc. It is apparent, nonetheless. that the pial substantially meets the County subdivision regulations. If the Council approves the plat request, a list of conditions is attached as Exhibit"A". SUGGESTED MOTIONS: Te Council may wish to consider one of the following motions: i move to approve 0V12-99-18, Naranja Ridge Esmtes Preliminary Plat, effective on the date of satisfaction of the attached conditions listed in Exhibit A. attached herewith. OR TOWN OF ORO VALLEY COUNCIL COMMUNICATION Paae 7 of 7 I move to approve OV12-99-1'8. Naranja Ridge Estates Preliminary Plat, effective on the date of satisfaction of the conditions listed inExhibit A. attached herewith and the following. added conditions: �1�., attached conditions s . Iv OR I move to deny 0V12-99-18. Naranja Ridge Estates Preliminary Plat. effective on the date of satisfaction of the. at Cached conditions listed in Exhibit A. attached herewith, finding that: i . Attachments: .. 1. Exhibit A— Conditions for Approval 2. Chronology of Events 3. Reduced Copy of Revised Preliminary Plat Correspondence from Oro Water. 7/31/2000 kl 01-- 4. C orr,.sp Valley ROW Cross-section } P I nd Zoning Administrator i F / j:5C-:cL. . Co --aunity Development Director 1 L (-1.7 , ,,,,,if 1 1 Town Manager :tOV\OV12\1999\OV12-99-1818-16 Town Council PP.doc • i ti 1 1 .c:11 7R EXHIBIT A OV12-99-18 NARANJA RIDGE ESTATES PRELIMINARY PLAT 1. Septic systems shall not be utilized for any lots within the proposed subdivision. General Note#23 must be • amended to require use of a public sewer system. 2. The following General Notes must be added: 1) The owners of lots 7. 8, 11, 12, and 13 must be provided the following information in writing prior to purchasing the aforementioned lots: a. A portion of the property is bisected by WAPA powerline easement. b. Temporary or permanent structures. including fences and landscaping, may not be erected unless specifically approved by WAPA. c. A public hiking trail is located within the WAPA easement on the aforementioned properties. Access to the trail must not be obstructed. d. WAPA service vehicles will utilize the easement to conduct major and minor repairs to the powerlines. 2) The WAPA easement may not be utilized as a second means of subdivision access. 3) Fire flow requirement for this project = 1000 gpm. for 2 hour duration. 4) ____• (number of) hydrants are provided for this project. Dwellings of 3600 square feet or more shall have an automatic sprinkler system installed. c) Fire flow shall be available prior to combustible construction. 6) The developer is responsible for blue reflective street markers at hydrant locations. 7) When fire apparatus access with grades less than 15 percent is not provided, an automatic fire sprinkler system shall be installed throughout the dwelling. 3. An easement must be provided to insure that the water system is looped. The easement and system must be positioned and designed in a manner acceptable to the OV Water Utility. 4. Vertical curbs will be required where tangentsintersect at more than a 1% differential. 5. At approaches to intersections where steep grades exist a landing area must be provided with a 6% grade and it must extend 20-L-', in each direction from the outside edge of the traveled way of the intersecting street. 6. Provide County approved street names prior to final plat approval. 7. The drainage easements shall be for the benefit of the homeowner's association. A note saving the same shall appear on the final plat 8. A note shall appear on the final plat requiring approval by the Town of Oro Valley for any encroachment into the drainage easements or alteration to drainage facilities. 9. The homeowners' association shall privately maintain the detention basins. A note indicating the same shall appear on the final pial. 10. The engineer's recommended maintenance schedule and methodology for the detention basins and facilities shall be included within the CC&R's or other similar document for the benefit of the homeowners' association. 1 1. The applicant shall comply with all 404 permit recuirernents and conditions. These requirements and rnrr'tiTinnc r"t2V TPC111i7P rfvicinn in the ClT21T PCY ' T`,!?r1_ 12. The applicant's engineer shall determine if security barriers are required around detention basins per Pima Countystandards. Should barriers be required, the engineer shall include their design on the improvement plans. 13. The WSEL 1C shown on sheet I of the hydrology plan does not match the value in.the calculation sheet for WSEL 1 C. The appropriate revisions shall be made. 14. TheP roposed 15' private drainage access and maintenance easement between lots 8 & 9 traverses steep P toP ogra Yhy. The applicant shall consider placing the easement along the western and southern portions of -- lot 48. AP ortion of the easement would parallel (withininext to) the WAPA easement and the remainder would turn easterly to the proposed basin location. 15. The Proadway,will be roadway, drainage, utility and pedestrian easements, and will be under the exclusive control of the Homeowners Association, HOA. This shall appear-as a note on the final plat and as verbiage in the CC&R's. 16. The exclusive control elements of the above will include such items as: • drainage within the easements shall be maintained at all times • no plantings, fences or appurtenances of any type shall be constructed within the easement • the HOA has the exclusive right to enter the easements for maintenance and construction purposes without the property owners permission ORO VALLEY WATER UTILITY INTEROFFICE MEMORANDUM TO: Bayer Vella FROM: Don Manspeaker DATE: July 31,2000' CC: Alan Forrest, Bob Jacklitch, Craig Civalier SUBJECT: Naranja Ridge Preliminary Plat comments The following comments are submitted in response to your request regarding the above-mentioned project. • • The subjec property lies within the Utiiit�''s D zone. There is an existing 12" main located l P � •thin the Naranja Rd. ROW. This main serves the E zone. The Water Utility Master Plan indicates that a 12" D zone main is planned to extend from Water Plant 18,West Along Naranja Rd. to La Canada Dr. This main is not included in the current three year bond package. The following scenarios are presented as alternatives to serve the proposed development water. 1P . The Developer can connect to the existing E zone main using Pressure Reducing Valve Naranja and provide stub outs to connect to the proposed Rd. D zone Main. The use of PRY stations would add a significant cost to the installation of the water • � forDeveloper, � , .. additional �• P burden to the infrastructure the as well as adding maintenance Utility. The Developer can construe the D zone rain to the West Side of the proposed 0 0 l v.- ,-r be entitled �^,,r a to reimbursement for a portion ofits development. The D,,v,..op... may construction through the Towns Protected otected 1 acilities Policy as outlined in Section 15-12-4 of Town Code. Reimbursement would be predicated on several factors including but not limited to the development of adjacent parcels, and Town Council approval. • The Preliminary Plat indicates one roadway connection to Nay an ja Rd. Water Utility policy is to re uire all new subdivision construction to provide a looped system. In order to achieve this the q or provide another solution acceptable to the Developer may need to dedicate an easement P Utility to.address this concern. • The '•Prelimi nary Plat submittal indicates that the Developer intends to use septic systems on this site. Please be advised that the 1.,Ti ity operates two wells immediately down stream from the development that may be adversely impacted by the use of septic systems withinthe proposedp proposeddevelopment. ma Although e PiCounty of Environmental Quality granted a waiver . . ithey are requiring Determination of Applicability be submitted to Arizona Dept. of Environmental Quality for re-view and approval. There are also a ��..r ofthe►' r� waiver (see attachment). These conditions six other provisions stipulated as ca:t the .PDEQ waiver attachment). � r � � the 1�� cover sheet- 7 General Notes as "� may future o should be included on Plat cover sheet as C ene_al Notes -.daffy impact future property owners. If more information is needed please advise. Attachment: PDEQ Waiver provisions Waiver Approval Form for Individual Sewage Systems . Page 2of2 Pima County File No: being• accessible by recorded legal access,pursuant to P.C.C..7.21.037(E)(1); 1. A waiver is hereby approved due to the sewnot And,p.C.C. 7.21.037(E)(2) 2. Septic permits must be obtained from Pima County DEQ prior to construction of a septic system on each lot, in accordance with P.C.C. 7.21.37. percolation tests and soils profile tests must be performed to determine the percolation rate and soil suitability, in �. Soil P accordance with ADEQ Engineering Bulletin 12. 4. All required setbacks must be maintained in accordance with DEQ Engineering Bulletin 12. An agreement to connect to the sewer and abandon the septic system, when the sewer becomes available (i.e. within 200 ft property line), must be signed by each current and subsequent lot owner, in accordance with P.C.C. 7.21.032(D). of prop y g G. Prior to Final platapproval roval and the Approval of Sanitary Facilities for Subdivisions, the appropriate soil testing must av P be performed in accordance with R18-5-408.E. jzfi Prior to the issuance of an Approval of Sanitary Facilities for Subdivisions, a Determination of Applicability shall be submitted to the Arizona Department of Environmental Quality's Aquifer Protection Division for review and approval. tr !M' ' L C40 •.!`. \‘'.. tt\veik- 4 1411014// C oti �la` :1 PIMA COUNTY *tom' WASTEWATER MANAGEMENT DEPARTMENT 201 NORTH STONE AVENUE TUCSON,ARIZONA 85701-1207 GEORGE A.BRINSKO Phi: (520)740-6500 Director FAX: (520)620-0135 August 24, 2000 Town of Oro Valley Water Utility 11000 North La Canada Drive Oro Valley, Arizona 85737 Attention: Don Manspeaker RE: The Highlands S-199 Dear Mr. Manspeaker: Please be advised that the sanitarysewage conveyance system (exclusive of all portionsprivate of the 4$ diameter private house connection sewers) for the above project is a public sewerage system and Pima County Wastewater referenced Management Department has accepted this system for continuous maintenance. If anyquestions arise, please feel free to contact this office. i Jon C. Schiadweiler, P.E., R.L.S. Deputy Director Engineer-Operations JCS:acd c: William Hanson Z-v A► 1: > m -1:7 m 0 - wiz" C rn t -C — s 0 e„, ,...1 N 0 -i --i m m _______ — ____.7. _74 m gD,.., ..-•.; r � ` _ Q?__tri c1� O n p> CD cf) r— --T _ of m O -3 (1) Cr) - m 71 run . 1 = -I -I 3 r — - ,12 nil = 71 u, - 0 0 t CI- I _ --i rn > . . ----7-- --g- r, = M il k = = m 0 ...... < _i = , 1 \I r. _. C'- -c; ?... -4cn - ""li 6 , m r .- 1 1ft -4 '▪ 0 0 — M — •-.y,:4. 14)". ,..i. 3 rnC --j in o Z -CD cri C-7 Z p .• i o m CD CA o Cinm 9 ° nE. a-� E.a( o - ` ;In 0.o -i 0 mZ a SI a _ n as =� Q m ..r ..r O ..... as . 0 m r,co a = < o < �� x ill N a � � c:::;: P, r ca a -- 0 Q N x o 2 - rn z. 'Q v -• � --cg = . -t Tun = = lc:. G = = ..., i H* c)ca O m ! a o n © ... m -, -4 04 ; 'J O > p 7 N a m\- _ r D .419._\ = Fi 1 Ct;?..w -, \ r. Tr * _ a O . , C7 .{ o z :_,. m .,1%.2?IV . '2 0 =m z •,ik-1 I 0 3_91 IN- - p m Ict m= '2-Irc; Z - .--; j m c E2i 5.0 RIGHT OF WAY --'� . Local street rights-of-way ignts_ z-waY shall be in conformance orfounce to the cross sections provided herein. Rights-of-way must be large •(Wide) enoughto encompass all publically maintained facilities including pavement, curb, signage , sidewalks , bicycle paths , shoulders , clear-zones , road-side ditches, and fill.cut and ll slopes. required, tie Zoning Code ,, e-as ements may not otherwise by • Where ' 2' ilieu of richt-of-way for certain cross section --�� be granted in 1_--u - - Pima Countysuch as _ to �ntanea by that are not be ma+ .. Such elements ways and slopes . es sidewalk/pedestrian �' . ut�.lit�. grant right of entry toPima • easements must specifically e . ; T �. � to provide auxiliary i g, o f entry shall l be County• Such ;'�� ...�,. of facilities�1+tz e s wi thin the right-of- way i gh� o f areas to allow maintenance 1 � e public so as to • e remedy from hazards to th. �,•ay and to enaol � �_ assure the public safety. :.�. ' width �. greet r' ht-of-ways shall be of sufficient 3 . Collector street �.1g � , --to pavement section required for thee ultimate to accommodate �.= -- projected design year traffic and shall include any required buffer c;nes , frontage roads , refuge lanes , transportation rc l e pat:^.s , and appurtenantdesign 5 bus lanes , bicycle considerations. 4 . Additional cnal ricn. ts_ �- -we. may vbe required by the Department of o� - �; identified on the Major rj-a-- a` intersections tions Transportation�.��.1 on Streets & Routes P 1 an or intersections O f other collectors S���.a� where •� is deemed necessary t o provide sufficient wz d th o f �.. turning lanes , clear zones , sight visibility an d other design and safety ety .-o;;s;dela ti ens - --, Should alternative rternG-iVe sidewalk locations ( see section cn 6. 3 ) be approved, or if no sidewalk construction is required, street(s ) Sha_ require a minimum of four (4) fof on each or easement adjacent to the back of curb right-of-way .... side of the street for purposes cf pedestrian refuge,, meters , , street e � r et furniture , or other such "uses. determined o. bythe Deoar tner�t of Transportation 6 . When it is ae..�=m�nec. interest and for the health, welfare, or that, in the public safety of same, vehicular,...� ar access to or from a development or subdivision at a particular location should be prohibited, rohib+ted, a one foot wide no access easement shall be dedicated to the public. Physical barriers may aZSo be required. 7 . _l of ► ay may ber`cui' pd at al intersections _ where rte. richt way widthsare zoningthe ly �c�.I� t t_---e --, zea l es in accordance with enclose s �._., If right of way is not dedicated for sight distance , code. use per t will be required restricting ��e an Basemen.. "'---- , 8 • • , • 6 m .,. tic yZ pm" rig K. I I I 1 MONTE DEL ORO (AK27,PG99 ULP► �N< i I EXISTING ZONING RI-43 18..1 4, , .•:, o \ / / _ii . % 2 ii � 1 •�'; -_-_—_--J-i1 - o otos _ r -\ �, >O __ / / _-�'' C ----- ---__-___,-1 1)4///!.....,-y//,k i t,7'.. ',3--- ._. --. 5,,1 ,',1/,., . , ! 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S > q .r-<N i/ z — '11-1)=';'._ _ {1 l7- a z R _ r r z>z > -, v c o i � rz-, n' ��o.- ��' s -..r- /'1� '� _ (1D; f-Z [ Z ->-� O r T S c c>•• r . . m �'' r r— r- .-C—t- �-> _ 1.� n f .f 0 m Z r-y _, ` g m m p n, m n' n m i - m i Z i I ^ '' _S m ` ) , 1E2[..711:QP ED N c m i T S t m c1, _SZ :, >N z n--F—�l► i fT, -r - }_ e= o m 111 Im o � A kg 05 S m 2-.v.•-t 'f ak .z i "._1.fi,-i); ..,„; ? -lit I • 2 .,,, I Ey. ?- 2,.5.,) 1:- A A- nif.P � I >o gs , m o � -am �- A flt. M = Mir 1 W - 1 M 119.7 ^ ul N..-......_.__... N Nltt IVfN IF - x ATTACHMENT 2 JUDGE MICHAEL J. BROWN'S MINUTE ENTRY DATED JUNE 15, 2001 FILED PATRICIA A.NOLAND CLERK, SUPERIOR COURT June 15, 2001 (9:30 a.Yn.) ARIZONA SUPERIOR COURT, PIMA COUNTY By: Louise Beitel � JUDGE: HON. MICHAEL BROWN CASE Na. C20005064 COURT REPORTER: NONE DATE: June 15, 2001 WONG FAMILY, L.L.C_, an Arizona limited liability company, Plaintiff vs. TOWN OF ORO VALLEY, an Arizona municipal corporation; BRENT SINCLAIR, Director, Oro Valley Community Development Department; and BRYANT NODINE, Zoning Administrator, Defendant MINUTE ENTRY FINDINGS OF FACT, CONCLUSIONS OF LAW AND ORDER 9 This matter came on for hearing, counsel have filed memoranda, Proposed Findings Court has heard oral argument and being fully advised finds and and Conclusions, and the r9 concludes as follows: 1. This Special Action seeks Mandamus relief to require the Town of Oro Valley t officials (collectivelythe to approve the Wong's Preliminary Plat and its reievan "Town") ("Plat") fora 21-lot residential subdivision on a 77.71-acre parcel located its Or()Valley ("Wong "Subdivision"). The Pro a is generally described as the west half of the Property" orWong Property northwest quarter of Section 12, Township 12 South, Range 13 East, G&SRBB . 2. Oro Valley is a municipal corporation located within Pima County, Arizona. 3. Defendant Brent Sinclair is the Director of Oro Valley's Community Development Louise B eitel/ck Deputy Clerk MINUTE ENTRY Page: 2 Date: June 15, 2001 Case No: 020005064 _ _ Department and Bryant Nodune is Oro Valley's Zoning Administrator; these Defendants are p rY Y collectively charged ed with the responsibility and legal duty of processing subdivision plats for compliance with applicable zoning and subdivision regulations (collectively included in "Town"). 4. The Wong Property was annexed into Oro Valley in October, 1994, as part of Oro Valley's Peninsula Annexation, and pursuant to an Annexation Development Agreement ('Development Agreement"),which was approved and adopted by the Oro Valley Town Council pursuant to Resolution No. (12) 94-53 ("Resolution"). 5. The Wong Property was zoned SR under Pima County's Zoning Code prior to its annexation into Oro Valley. 6. Under the Development Agreement, the Wong Property was zoned R1-144 under Oro Valley's Zoning Code, which permits one residence per one hundred forty four thousand square feet. 7. The DevAinpment Agreement specified that Pima County standards would generally govern the development of the Wong Property: "...shall comply with such zoning, development and home building rules, regulations, ordinances, requirements and 9 standards (collectively 'Standards')zibstantially identical to • •s1i• •ev- .. ent an. •me buildin• -i-nd.rds in eff- when the Property was under the jurisdiction...QLPima Comity...' 8. The aeyekpmant Agreement further clarified unty ciekisliggmant2a rds would be aped as interpreted by Pima County at the time of. and prior to the annexation,: "The permitted uses for the Property upon annexation, the Louise Beitellck Deputy Clerk t f MINUTE ENTRY Page: 3 Date: June 15, 2001 Case No: 020005064 _ _ density and intensity of such uses, setback requirements;height restrictions, horse privileges and the phasing over time of construction and development of the Property, zoning ordinances, development standards and conceptual plans, excluding certain grading restrictions which are specified herein, shall be identical to those approved by Pima County and shall be interpreted In a manner identical to the Interpretation thereof by Pima County prior to annexation. in the event of a conflict between the provisions of Article 1 and any other article contained herein to the contrary, the provisions of Article 1 shall prevail." 9. In or about late 1998, the Wong Family commenced efforts to submit a plat for the development of the WongProperty. The original version of the Plat was submitted to Oro p Y Valley in mid-1999. 10. The Plat was submitted by Oro Valley to its various departments and to other agencies for comments, including Pima County Wastewater Management and Pima County Department of Environmental Quality ("POEQ0). 11. In theP lat review process there were several specific issues raised by Oro Valley which were addressed and resolved prior to the consideration of the Plat by Oro Valley's Mayor& Council, requests of the various Oro Valley Departments, as well as those of other agencies. The Plat complied with Pima County's interpretation of the applicable standards. 12. According to Oro Valley's staff and officials, the only issues remaining for Oro Valley to address at the time the Plat was considered by Oro Valley's Mayor& Council on August '16, 2000, were matters to be considered Atter preliminary plat apgroval ands part of Louise B eitellck Deputy Clerk • • MINUTE ENTRY Page: 4 Date: June 15, 2001 Case No: 020005064 thqSnai plat approval process. 13. Several issues were raised by Oro Valley and the Oro Valley Officials. Oro Valley's attempt to force Wong to modify the Plat to duster the lots in the Subdivision; Oro Valley's demand for drainage mitigation to deal with preexisting problems in the Highlands Mobile Home Park; Objection to the width of the right-of-way for the pfiv2te roads in the Subdivision; and, Oro Valley's objection to the use of septic systems despite the approval of such systems by Pirna County. 14. Oro Valley raised issues - - absence of drainage mitigation - -width of the right-- of-way designated for the private roads within the Subdivision. In May, 2000, Oro Valley's Design Review recommended denial of the Plat based solely on these two issues. 15. The drainage concerns were based on existing flooding problems with the nearby Highlands Mobile Home Park. The problems were not created by the Wong Property, but instead resulted from the development of the Highlands Mobile Home Park itself and other developments. 16. Oro Valley had no right to require Wong to address the separate and preexisting problems of the Highlands Mobile Home Park. 17. Applicable Pima County's standards do not require any on-site drainage mitigation of the Subdivision. The drainage requirements under Pima County's standards were affirmed by Leo Smith, Manager of Pima County Floodplain Management. 18. Wong nevertheless agreed voluntarily to include drainage mitigation on the Plat to "accommodate" Oro Valley's requests. Reduction in the shoulders of the private roads in the Subdivision was permitted under Pima County's interpretation of its standards. 19. All drain2ge issues were fully resolved prior to the August 16, 2000, meeting of the Town Council. Louise B eitellck Deputy Clerk MINUTE ENTRY Page: 5 Date: June 15, 2001 Case No: 020005064 20. Pima County Subdivision Standards generally provide for a minimum 45 foot wa ri ht-of- for private roads subject to the mountainous terrain classification applicable to the right-of-way Wong Property under Pima county's regulations. Right-of-way for paved travel lanes of 24 feet, with the remaining right-of-way for unpaved shoulders and other uses. 21. Pima County's standards permit the reduction of shoulders on each side of the 24 feetP aved travel lanes from eight feet to four feet for roads subject to the mountainous terrain regulations. (Reflected in Exhibits 40-42) Pima County's standards delegate authority to the "County Engineer" to reduce the required width of the shoulders. Oro Valley's similar ordinance delegates such authority to the Town Engineer. 22. I he roads on the Plat includedA aved travel lanes totaling 24 feet, but the total right-of-way was 42 feet, based on a reduction of the shoulder requirements. At Oro Valley's request, and as part of the approval of the right-of-way by Town Engineer, the Plat also included drainage easements of an additional 10 feet on each side of the roads, or a total of 52 feet for the roads, shoulders, and drainage_ 23. Wong's use of reduced width of the shoulders is permitted by the historical interpretation by Pima County of the applicable standards. Wong obtained written confirmation from the appropriate enforcement official of Pima County that the approval of the roads within the Subdivision were supported by the Long-standing historical interpretation by , Pima County of its standards for roads in the mountainous terrain classification. 24. Certain additional ue lar9 9 a needed to be added to the Plat, consistent with Pima County's standard interpretation of its standards. This language was added to the Plat prior to its consideration by the Town's Mayor& Council on August 16, 2000. 25. The proposed roadway design was also approved by the Oro Valley Tuwn Engineer. Louise B eitel/ck Deputy Clerk MINUTE ENTRY Page: 6 Date: June 15, 2001 Case No: 020005064 26. Private roads in the Subdivision will serve only the Subdivision - - the roads proposed on the Plat satisfy all safety requirements. 27. The Plat of the Wong Property was ultimately scheduled to be considered by the Oro Valley Mayor and Town Council on August 16, 2000. 28. THE STAFF REPORT ACKNOWLEDGED THAT THF PI AT SATISFIED THE APPLICABLE SUBDIVISION STANDARDS AND REQUIREMENTS OF PIMA COUNTY, PURSUANT TO THE EXPRESS TERMS OF THE DEVELOPMENT AGREEMENT. 29. Shortly before the August 16, 2000, meeting of Oro Valley's Town Council, an issue concerning Wong's use of septic systems in the Subdivision was raised for the first time. 30. Oro Valley confirmed PDEQ's approval of the use of septic systems in the Subdivision to the August 16, 200, meeting of the Town Council. The staff concern over the use of septic systems on the subdivision were addressed and resolved prior to the August 16, 2000, meeting of the town Council. 31. It was discovered that the conceptual building onvclope for Lot 7 encroached on the 100-foot minimum set-back under applicable PDEQ and ADEQ regulations. The building envelope was revised on the Plat prior to its consideration by Oro Valley's Mayor& Council. The revised Plat reflected at least a 185-foot separation between the well and the septic system on Lot 7. 32. PDE() HAS JURISDICTION OVER, REGULATES, AND ISSUES PERMITS FOR SEWAGE TREATMENT AND THE INSTALLATION OF SEPTIC SYSTEMS IN PIMA COUNTY PURSUANT TO ADEQ AND PDEQ REGULATIONS. 33. THE PLAT COMPLIED WITH ALL ADEQ AND PDEQ REGULATIONS AND WONG OBTAINED APPROVAL OF Ti IE USE OF SEPTIC SYSTEMS FROM PDEQ. 34. ORO VALLEY'S WATER DEPARTMENT DID NOT DO ANY ANALYSIS TO Louise Beitel/ck Deputy Clerk MINUTE ENTRY Page: 7 Date: June 15, 2001 Case No: 020005064 . _ DETERMINE ANY RISK TO ITS WELL I-ROM THE USE OF SEPTIC SYSTEMS. 35. Condition 7 included in PDEQ's waiver indicates that PDEQ was aware of Oro Valley's Ile 's well, and that ermit t nstruct the relevant septic sv Ams would not be issued until al t.t- .i• • _ nt re•ul. ions apolicala lection were sisfied. 36. Oro valley's's Water Department requested only that Oro VaIkky'g Mayer R Council include a requirement on9 comply the Plat that Won with the conditions included in PDEQ's P Y waiver. Wongcannot obtain final approval from PORI without first obtaining approval of 37. PP the Plat from Pima County. 38. OBTAINING A PERMIT FROM PDEQ FOR THE INSTALLATION OF A SEPTIC SYSTEM ON ANY OF THE LOTS IN THE SUBDIVISION, WONG, OR ITS SUCCESSOR, WILL BE REQ UIRED BY PDEQ TO MEET ALL APPLICABLE REQUIREMENTS, INCLUDING ANY REQUIREMENTS RELATING TO AQUIFER PROTECTION. 39. THE STATE, PURSUANT TO ITS STATUTORY AUTHORITY, HAS ADOPTED SPECIFIC STANDARDS APPLICABLE TO SEPTIC SYSTEMS AND THE LOCATION OF SEPTIC SYSTEMS IN PROXIMITY TO WELLS. ORO VALLEY HAS NO STANDARDS POR SEPTIC SYSTEMS OR THE LOCATION OF SEPTIC SYSTEMS IN PROXIMITY TO WELLS. 40. WONG OBTAINED APPROVAL FOR SEPTIC SYSTEMS UNDER STATE AND PIMA COUNTY REGULATIONS, PURSUANT TO STANDARDS ESTABLISHED BY THE STATE AND PIMA COUNTY FOR BOTH SEPTIC SYSTEMS AND WATER QUALITY. THE REQUIREMENT IS THAT SEPTIC SYSTEMS BE LOCATED 100 FEET FROM ANY WELL. THE APPROVAL WAS ALSO SUBJECT TO CERTAIN STANDARD CONDITIONS, INCLUDING SATISFACTION OF ANY AQUIFER PROTECTION STANDARDS PRIOR TO ISSUANCE OF A PERMIT. Louise Beitel/ck Deputy Clerk MINUTE ENTRY Page: 8 Date: June 15, 2001 Case No: C20005064 41. THE OFFICIAL MINU FES OF THE AUGUST 16, 2000, MEETING OF THE MAYOR & COUNCIL, ALSO REFLECT THAT THE PLAT "SUBSTANTIALLY MEET[S] PIMA COUNTY STANDARDS THAT WERE IN PLACE AT THE TIME OF ANNEXATION. . . " 42. Oro Valley apparently acted on the assumption that it had discretion to deny approval of the Plat without regard to Wong's compliance with ADFQ and PDEQ requirements, if Wong did not prove that those standards were sufficient to preclude any threat whatsoever to the well. 43. MAYOR LOOMIS STATED THAT THE PLAT SHOULD BE DENIED BECAUSE IT WAS DESIGNED "ONLY TO MEET THE MINIMUM REQUIREMENTS"APPLICABLE UNDER THE DEVELOPMENT AGREEMENT AND APPLICABLE PIMA COUNTY STANDARDS. 44. The motion to deny the Plat was made by Mayor Loomis and did not identify any ordinanca. re elation. or appligoble star; rd to support the motion: The motion was seconded by Vice Mayor LaSala ancd carried 5 to 0. 45. THE DECISION TO DENY APPROVAL WAS MADE EVEN THROUGH WONG HAD OBTAINED THE NECESSARY APPROVALS FRO THE USE OF SEPTIC SYSTEMS UNDER APPLICABLE STATE AND PIMA COUNTY REGULATIONS, AND PERMITS FOR THE INSTALLATION OF SEPTIC SYSTEMS WOULD REQUIRE SATISFACTION OF PDEQ AND ADEQ CONDITIONS AND ANY REQUIREMENTS APPLICABLE TO AQUIFER PROTECTION. CONCLUSIONS OF LAW 1. Municipalities do not have inherent authority to regulate zoning and land use. 2. Counties and municipalities, in the regulation of land use and zoning, have only those powers granted by the Arizona legislature. Louise Beitellck Deputy Clerk MINUTE ENTRY Page: 9 Date: June 15, 2001 Case No: 020005064 3. Municipalities, like counties, must comply with relevant statutory requirements in the regulation of land use and zoning. 4. The authority of municipalities to approve or reject subdivision plats is effectively set forth in A.R.S. §9-463.01. The statute states that municipalities must comply with other statues applicable to Plats (A.R.S. §9-463.01(G)). Municipalities may only review plats for compliance with regulations and standards established by ordinance. 5. Under A.R.S. §9-463.01(H), a municipality's approval of a plat is subject to the authority of the county to regulate sewage treatment and water quality. A.R.S. §9-463.01(H) provides, in pertinent part, that municipal approval of a plat is "subject to": "3. Rules as may be established by the department of health services or a county health department relating to the provision of domestic water supply and sanitary sewage disposal" 6. The relevant R ublic health and safetyprovisions are set forth in ARIZONA REVISED STATUTES TITI FS 36 AND 49. The authority to regulate those areas is primarily vested int he State, with certain authority and enforcement responsibilities delegated to counties. THE TOWN DOES NOT HAVE GENERAL DISCRETION TO DENY A PLAT. THE TOWN MAY ONLY REVIEW A PLAT FOR COMPLIANCE WITH DEFINITIVE AND OBJECTIVE STANDARDS. 7. Consideration of a plat does not involve genera) discretion on the part of either a permitting official or any political body, such as the Town's Mayor & Council. (Review of an application for a permitted use goes only to the applicant's compliance with specific requirements, regulations, and standards prescribed by ordinance. Subject to such Louise B eitel/ck Deputy Clerk MINUTE ENTRY Page: 10 Date: June 15, 2001 Case No: 020005064 _ _ . compliance, approval is a matter of right). 8. The approval or denial of a plat must be measured against definite and objective zoning and development standards. platcomplies a if with the objective standards, approval is ministerial and must issue as a matter of right. 10_ in specific absence of a s ecif c P rovision in its duly enacted rules and regulations, a maynot a plat based upon the anticipated impact of the subdivision local government reject upon surrounding areas. 11. A � government i "exceeds its authority if requirement are imposed beyond those established by [its own] rules and regulations." 12. These regulations and re ulations thus define the standards that owners must meet . . asas welt the grounds upon which a planning board may disapprove a plan. 13. These requirements must be "comprehensive, reasonably definite, and carefully q com p drafted so that owners may know in advance what is or may be rcquired of them and what standards and procedures will be applied to them." municipality maynot reject aplat based ongeneral or vague criteria, or even 14. A p ty � . based on general health and welfare considerations. 15_ A local government's concern over groundwater issues under the jurisdiction of PDEQ and ADEQ does not authorize the local government to refuse to issue a necessary approval, including a building permit for a septic system, in the absence of definitive regulations. 16. Even a county's duty to enforce State health laws is insufficient to justify denial permit a absent an ordinance establishing appropriate standards as a condition of approval or linking such laws to the issuance of building permits. Louise B eitel/ck Deputy Clerk • MINUTE ENTRY Page. 11 Date: June 15, 2001 Case No: 020005064 17. Plat approval, similar to the issuance of a permit, may not be denied based on speculation concerning possible future events or the possibility that a violation of another agency's regulations may occur. 18. Landowners,just as they are entitled to know what standards apply, are also entitled to know the reasons for the denial of a plat. 19. The court's review of the validity of such a denial is limited to the reasons identified by the municipality to deny plat approval. 20. The trial court may not consider any grounds not identified by the municipality at the time approval of the plat was denied. 21. Here, the Town relied on the use of septic systems and undefined public welfare considerations to support its denial. Neither is sufficient to support the Town's actions. 22. The Town's refusal to approve the Plat may be remedied by a special action requesting mandamus relief. 23_ Manriamus is the proper remedy to compel the performance of a ministerial acts_ 24. A ministerial act is one which the [governmental board or agent] is required to perform bydirection of law upon a given state of facts being shown to exist regardless of his own opinion as to the propriety or impropriety of doing the act in the particular case. 25. When an application for a permit to develop property satisfies valid and applicable zoning regulations, mandamus relief is generally available to compel the issuance of approvals for plats and similar approvals necessary for development of the property such as approval of site plans and the issuance of a building permit. 26. The Town does not have discretion in reviewing applications where the use is permitted by the applic3bio zoning regulations:- 27. egulations:27. ORO VALLEY HAD NO LEGAL BASIS FOR REFUSING TO RECOGNIZE PIMA Louise BeiteUck Deputy Clerk MINUTE ENTRY Page: 12 Date: June 15, 2001 1 Case No: 020005064 COUNTY'S INTERPRETATION OF ITS RLGULAT;ONS, INCLUDING THE REGULATIONS APPLICABLE TO DRAINAGE ISSUES, THE REDUCTION IN THE SHOULDERS FOR THE PRIVATE ROADS IN THE SUBDIVISION, OR THE USE OF SEPTIC SYSTEMS. ORO VALLEY HAD NO LEGAL BASIS TO RECOGNIZE ONLY WRITTEN POLICIES GOVERNING THE INTERPRETATION OF PIMA COUNTY'S REGULATIONS. 28. Arizona law is well settled that the historical interpretation given to a regulation by the official charged with enforcingit is entitled to substantial weight and should be adopted unless that interpretation is unreasonable. purpose 29. ur Tha ose of mandamus relief is to require governmental officials to carry out their legal duties and to prevent inaction, neglect or arbitrary actions. Court has the inherent power to order the approval of the plat If It finds that 30. This the only impediment to plat approval improper requirement which prevents Wong from pp was an making a lawful use of its property. 31. ORO VA LLEY HAI.) THE LEGAL DUTY AND OBLIGATION 0 APP ROVE Ti IE PLAT, AND SUCH DUTY WAS MINISTERIAL. 32. ORO VALLEY HAS NO STANDARDS GOVERNING SEPTIC SYSTEMS OR OTHER DEFINITE REGULATIONS OR REQUIREMENTS WHICH WOULD JUSTIFY ITS REFUSAL.TO APPROVE THE PLAT. 33. ORO VALLEY MAY NOT REQUIRE WONG, AS A PRECONDITION TO (PRELIMINARY) PLAT APPROVAL, TO DEMONSTRATE THAT ADE( AND PDEQ STANDARDS AND REQUIREMENTS ARE ADEQUATE TO PROTECT ITS WELL. 34. Oro Valley's designation of general health, safety, and welfare concerns on August 16, 2000, was inadequate to provide Wong with reasonable notice of the objective Aug �. q standards which must be satisfied to obtain Plat approval and to develop the Wong Property Louise B eiteilck Deputy Clerk • MINUTE ENTRY Page: 13 Date: June 15, 2001 Case No: 020005064 ---------- pursuant DevelopmentAgreement to the A and the applicable Pima County standards_ 35. ORO VALLEY AND THE ORO VALLEY OFFICIALS HAVE ACTED OUTSIDE AND IN EXCESS OF ITS LEGAL AUTHORITY IN REFUSING TO APPROVE THE PLAT. 36. ANY TIME LIMITATIONS OR REQUIREMENTS SHALL BE DEEMED TOLLED AS OF AUGUST 16, 2000, AND THE PERIOD FROM THAT DATF TO THE DATE OF ORO VALLEY'S FINAL APPROVAL OF THE PLAT SHALL BE EXCLUDED FROM THE CALCULATION OF ALL APPLICABLE TIME REQUIREMENTS OR LIMITATIONS. 37. Oro Valley has failed to perform an act which the law specifically imposes as a duty resulting from an office, trust, or station, or have failed to exercise or perform a duty required bylawthey to which have no discretion, they have abused any discretion afforded by applicable law and have acted and continue to act contrary to and in excess of their legal authority. 38. Won does not have an equally plain, adequate, and speedy remedy by appeal Wong q Y or at law to obtain the relief herein requested and will suffer irroparable injury if the relief requested herein is not granted. IT IS ORDERED that Oro Valley approve rove the Wong Plat that they denied at their August 16, 2000 meeting, forthwith. Hon. Michael Brown cc: Hon. Michael Brown Civil Calendaring C. Lawrence Schubart, Esq_ Thomas K. Irvin°, Esq./Ellen M. Van Riper., Esq. 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' ' - '-- _- ,,-/c ---,.--------/-','----- ,. . - ,L 2,, —.z-------------- ,-.--i „1„„,........,:: -. ----::,---, ,, ,-,---,:- LZA \ \,,:::--;:,.--....,,--_-_,---------:- --1 I *A_ I 1 EXISTING ZONING PAD I'Ld -NN I UNSUBDIVIDED Z 0 m ZI mvzic J o I I o m el $T�f $�Z_d O O -D + rr Z v m m ^ to,^..b N 0 -," a „!„T, t',S y . 1 a o � z Y1 t D` Al g P,GD33 � m j ;"o�va gGN i 1 2 ewEm� !PI; i i 1 � D7 w �,.� s�D�717 ro DO TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: June 28,2001 TO: HONORABLE MAYOR & COUNCIL FROM: Melissa Shaw, AICP, Project Manager SUBJECT: RESOLUTION 01- APPROVAL OF THE CONSULTANT CONTRACT AND SCOPE OF WORK FOR THE TOWN OF ORO VALLEY GENERAL PLAN UPDATE 2001 BACKGROUND: This item was discussed during the June 11, 2001 Town Council Study Session, and background information regarding the General Plan update provided with that communication. The purpose of this g g p communication is to provide to Council a more complete draft Scope of Work, recommendations to revise the approved Public Participation Action Plan, and an amended Planning and Zoning Work Plan based on recommended staff reduction to support the General Plan effort. SCOPE OF WORK: Staff and the consultant are in the process of refining the Scope of Work. The following are the major highlights: 1. Refined economic development analysis and emphasis. The Consultant has recommended specific changes to the data collection and research phase in tasks 3.9 (Socioeconomic and Demographic Conditions), 3.10 (Economic Base Indicators) and 3.4 (Housing). This analysis will be the basis for the Economic Development (Prosperity) and Housing Elements and provide background for the Growth Area and Cost of Development Element. Planning and Economic Development staff reviewed and refined the consultant recommendations and the Scope reflects staff recommendations for these elements. 2. Circulation, Bicycle/Pedestrian Alternate Mode and Transit Element. Planning and Public Works staff have revised task 6.2 to reflect how existing plans and studies will be utilized in this process. 3. Natural Resources and Environmental Characteristics Elements. Maps developed with the Environmentally Sensitive Lands Plan and Study will be completed with this project and utilized to provide a large portion of the background information needed for the Environmental Planning, Cultural and Historic Resources and Open Space and Natural Resources Conservation Elements. 4. Water Resources Element. Water Utility staff will synthesize exiting water master and conservation plans to develop the background information for this element. 5. "Visionary Extras". These tasks are not required with the Update but are recommended because of need and interest expressed by various Town departments and include: • Annexation Plan, Task 5.1. At a minimum, this would provide staff and Council with economic data developed for the economic development analysis portion. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 3 • J Population Projections, Task 5.3. This customized projection methodology would be used on an on- going basis after conclusion of the Update project. 6. A final contract, scope of work and estimated costs from the consultant will be prepared for Council prior to the Special Meeting on June 28th, 2001. PUBLIC PARTICIPATION ACTION PLAN (PPAC): Staff was requested to review the PPAC and prepare recommendations to make the plan more efficient based q on suggested staff reduction and limited time to complete the update. The Scope and revised charts from the PPAC in Attachment 2 reflect the following specific recommendations: 1. Sector Board Meetings in Scope of Work Task 1.2.1, Special Meeting with Sector Boards. In this task, staff recommends that the number of Sector Board meetings be reduced from 3 meetings with each 7 Sector Board (21 total) to one meeting with each 7 Sector Board (7 total). If the Council desires to have Sector Boards more active in the process, each Sector Board could select a member for appointment to the General Plan Steering Committee. The remaining members would be "focused" on specific topic areas instead of geographic areas. The purpose is to make the most efficient and effective use of this public input in the time available for the update. 2. Community Walkabouts and Planning Lecture Series. Staff recommends these elements be eliminated and utilizing resources to solicit public input during focused meetings and future search conferences. 3. Youth Forum. Eliminate consultant cost by placing this task under staff function. Create a "mini" Citizen Planning Institute curriculum that would be an ongoing outreach effort, coordinated with the school district. 4. Citizen Planning Institute. This is an ongoing Planning and Zoning Work Plan element that for the 2001-2002 curriculum could be tailored to focus on the General Plan. Existing Planning staff performs this task. 5. The meeting schedule as set out by the Public Participation Plan is reflected in the Scope, under specific tasks. See the chart"Typical General Plan Development Process" for a meeting list by task. REVISED PLANNING AND ZONING WORK PLAN: Based on recommended reduction to new staff support for the General Plan update, the Planning and Zoning Work Plan has been revised based on existing staff absorbing General Plan functions. The recommended revised Work Plan is in Attachment 3. RECOMMENDATION: Staff will prepare a recommended Contract and Scope of Work prior to the June 28, 2001 Council meeting. Estimated costs from the consultant for the Scope of Work, including the Public Participation Plan, will be included with the contract. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 3 of 3 SUGGESTED MOTION: None. An additional Council Communication with the Contract and Scope of Work will be submitted. ATTACHMENT: 1. Draft Scope of Work 2. Revised Public Participation Action Plan Charts 3. Revised Planning and Zoning Work Plan Description P2- 6R., Ike - ab 00E- -Planning and Zoning Administrator jat, Community Development Director 4 Town Manager F:\PROJECTS\GP2001\Staff Reports\Continued Contract&SOW to TC.doc .. ..MJ ATFACHMENT 1 6" , - c'h 1 1:t 6 Sr";;„ ViP Zit ! ) ::: i4 4 i�.:?'....�p(;VNLr • 7EfY�� ,:1":h �:44':+I. ED.01 TOWN OF ORO VALLEY GENERAL PLAN UPDATE SCOPE OF WORK DRAFT TO TOWN COUNCIL JUNE 28, 2001 TABLE OF CONTENTS PHASE/TASK PAGE PHASE I: INITIATION, ISSUE IDENTIFICATION AND VISIONING Task 1.0 Project Management, Initiation and Coordination Task 2.0 Creation and Analysis of Electronic Base Maps Task 3.0 Existing Condition Data Collection, Research and Analysis Task 4.0 Community Visioning Process, Analyze Existing Goals, Objectives, Policies PHASE II: ALTERNATIVES EVALUATION FOR FUTURE GROWTH Task 5.0 Alternatives Evaluation PHASE III: DRAFT ELEMENTS AND IMPLEMENTATION PLAN Task 6.0 Draft General Plan Elements Task 7.0 Draft Implementation Plan Development PHASE IV: PLAN APPROVAL AND RATIFICATION Task 8.0 Draft General Plan Document Task 9.0 General Plan Review Task 10.OGeneral Plan Adoption/Prepare for General Election Task 11.0Publication, Product Delivery & Project Closure Product Summary OVERVIEW The Town of Oro Valley is preparing an update to the General Plan. The current General Plan, Focus 2020, was adopted in July, 1996, and was the third general plan adopted by the Town of Oro Valley. Since 1996, several General Plan amendments have been processed, a new General Plan Transit Element has been prepared, and other plans and studies have been updated and adopted. The purpose of the 2001 update is to review all new plans and studies prepared since 1996 and incorporate these into the updated plan, and to evaluate, meet and exceed the requirements of the Arizona Growing Smarter Act and Growing Smarter Plus Act of 1998. The update process will also implement the Town of Oro Valley Public Participation Plan, adopted in June, 2000, which will guide the steps that the Town staff, citizens and General Plan consultant will take to maximize public involvement in the update. BACKGROUND Oro Valley is a 32 sq/mile suburban community situated six miles north of the Tucson city limits. Established in 1974, the Town has experienced a 345 percent population growth rate between 1990 and 2000, to the April 2000 Census population of 29,700. Although the built landscape is primarily residential, the Town is attracting significant commercial development along a major thoroughfare along its eastern edge, and new luxury resorts are planned for the northwestern portion. The study will examine all portions of the General Plan. The goals of the project are: 1. To provide the Town of Oro Valley with an updated General Plan which reflects the Town's policies regarding sustainable growth and development. The community's interest in conducting the update within a framework of sustainable development will be explored. Elements throughout the current Plan will be revised in order to reflect demographic and economic changes since 1996. 2. To incorporate recent changes in state planning law into the General Plan. 3. To prepare those required elements that are not currently adopted as part of the Town's General Plan. The preparation of elements shall include the new Plan elements required as part of the Growing Smarter legislation, under A.R.S. 9-461. Development of a definition for"major"and "minor"amendment shall be included in the process. 4. To implement the Town of Oro Valley Public Participation Program. The public participation plan must evaluate the effectiveness of the sector approach and improve on or change methods in order to maximize public input into the planning process. The consultant will work closely with Town Staff in project task allocation and will utilize Town resources, where appropriate and economical. Staff members available for this project include Bryant Nodine,AICP, Planning and Zoning Administrator; Laura Pinnas, GIS Analyst; Bob Kovitz, Public Relations Specialist; and Project Manager, Melissa Shaw, AICP. As outlined in the Public Participation Action Plan, other support positions may include a part-time Planner I, part-time GIS Technician, and part-time clerk. Personnel will be hired for these positions. Other planners from the Oro Valley Planning and Zoning Department may be available to assist with the project,dependent on workload. The Planning and Zoning Commission and Town Council will review the final plan. Through the tasks listed below, the study will update existing baseline demographic, land use and existing conditions data, review and make changes to the Goals, Objectives and Policies as they relate to future growth and growth related issues; review the existing framework and format for the General Plan which will facilitate the incorporation of future plan updates, amendments, elements and additions, and recommend additional plan updates as appropriate. The process will also update existing and prepare those new elements required for the General Plan by the Growing Smarter legislation. The General Plan update process will actively solicit and incorporate citizen comment by implementing Oro Valley's Public Participation Plan. PHASES,TASKS AND RESPONSIBILITIES: PHASE I: Task 1.0 PROJECT MANAGEMENT, INITIATION AND COORDINATION Task 1.1 Project Management The Project Manager and Consultant shall review the proposed work program and schedule and make revisions, modifications, additions or deletions as necessary so that mutually agreeable meeting dates and project management Scope of Work Town of Oro Valley,Arizona Focus 2020 General Plan Update 1 06/20/2001 coordinationP rocedures are established. Specific duties and tasks to be performed by the consultant to accomplish the oals of the project shall be determined. The work program shall include time lines and tentative dates and g schedules for the completion of project tasks and public meetings as well as detailed information on the specific P product and amounts to be produced. The methodology to accomplish each task shall be described in writing and the format for materials and reports shall be determined. The Consultant shallP repare a Master Project Schedule and a monthly task-based billing schedule, encompassing the entirePro'1ect, for review and approval by the Town. The Consultant shall confirm all targets, meetings, reviews, and deliverables on the master schedule. The Consultant shall base the initial schedule upon information developed by the Consultant and rovidedthe Town. The Consultant shall then be responsible to maintain and update the schedule P by on a monthlyduring basis the course of the Project and shall submit each schedule revision to the Town for review and approval. Invoices shall be submitted with the monthly schedule update or revision. The billing shall reflect the status and percent complete of each task. The consultant shall not proceed to any new task or phase without a written letter to proceed from the Town Project Manager, The Town Project Manager shall be informed of all meetings the consultant schedules prior to the meeting, or billings for the meeting may not be approved for payment. All products shall be submitted for review by the Town Project Manager one week prior to the calendar deadline. The Consultant will report to a project manager and Steering Committee, and work directly with a project Technical Advisory Committee. Products: Final Detailed Scope of Work and Schedule; Signing of a Final Consulting Contract; Status Report#1.1 Task 1.2 Implement Public Participation Action Plan and Establish Project Committees The Town of Oro Valley Public Participation Program, as laid out in the Public Participation Action Plan, will be implemented as modified in this Scope of Work. The consultant shall work with the Town to refine the Public Participation Action Plan, develop a schedule and establish the project Steering Committee and Technical Advisory Committee. A stakeholders list shall be identified of all interested potential project participants. The Town with consultant input shall prepare a project notebook for the Technical Advisory Committee (TAC)and Steering Committee members and the project team. The Consultant shall prepare a professionally developed logo, project name, letterhead and tag line to be used as an identifying theme throughout the project. All public participation events will be summarized in a standard summary format previously approved by the Town Project Manager. Products: Public Participation Plan Implementation Schedule and Public Participation Plan Summary Report (consultant); Establishment of Technical Advisory and Steering Committees (Town with consultant); Stakeholder Data Base (Town responsibility); materials for Project Notebooks (Town with consultant); Project Logo (consultant); Status Report#1.2 Task 1.2.1 Special Meeting with Sector Boards Prior to establishing the Steering Committee, the Consultant and Town Project Manager shall organize and lead a meeting with each of the former Sector Boards. The purpose of this meeting will be to describe the project process and schedule, to request appointment from each of the seven sectors a Steering Committee member, and to request sector board attendance and participation in specific Focus Group meetings. Products:7 Special Sector Board Meetings; Appointment of Members to Steering Committee; List of Sector Volunteers (all Town and Consultant); Status Report 1.2.1. Task 1.3 Project Initiation The Consultant and Town Project Manager shall organize and lead a staff "kick-off' meeting with all Town Council, Planning Commission, Board and staff members required to participate in the project. This meeting is intended to Scope of Work Town of Oro Valley,Arizona Focus 2020 General Plan Update 2 06/20/2001 and educate participants as the project goals and schedule,assign responsibility,and verify needs. Input during informp p this meetingregarding the project planning area/sphere of influence as outlined in Task 1.5 shall be obtained. g 9 Individualg department meetings with Town de artment staff to follow the initial kick-off will be scheduled as needed in order for the Consultant Manager and Project Mana er to complete an assessment of existing and future plans and information needed for Task 4.0, Existing Condition Data Collection, Research and Analysis. Products: Staff Kick-Off Meeting; revised Master Schedule documenting Department responsibilities and assignments, Schedule of individual department meetings; Status Report#1.3. Task 1.4 Establish Project Vision Statement,Goals and Objectives and Identification of Issues The Consultant and Town staff shall schedule, organize and lead an initial project visioning "kick-off' meeting. The conference is a communityevent and will include participation by the Steering Committee, stakeholders, elected and appointed Town officials and staff. The visioning meeting will introduce the project to the participants, develop a projectclearly vision statement, define the goals, objectives of the project and discuss critical issues to be addressed throughout the process. Volunteer assistance will be solicited from participants. The project schedule will be g described and responsibility assigned as appropriate. Input during this meeting regarding the project planning P Y area/sphere of influence as outlined in Task 1.5 shall be obtained. Products: Public Visioning Kick-off Meeting; Project Newsletter#1 for distribution by the Town; Status Report#1.4. Task 1.5 Determine Project Planning Area and Sphere of Influence The Consultant and Project Manager shall establish the tentative project planning area, based on input obtained from the Project Initiation and Visioning (Future Search) meetings. The Planning Boundary will be revised as necessary during the early stages of Public Participation Plan implementation. Products: Preliminary planning boundary map(produced by the Town); Status Report#1.5. Task 1.6 Organization and Format of Deliverables All material collected by the Consultant and staff shall be documented in a summary statement and/or graphic form. A loose-leaf Project Binder will be designed and maintained by the Town to document the work and shall contain all material andP roducts produced for the plan. The Consultant shall work with Town staff to establish the text and graphic format to be used in the preparation of all status and technical reports and the general plan document. The text format includes the typeface and font sizes to be used in all reports prepared for the Town of Oro Valley during this project. The graphic format and preliminary table of contents of the Town of Oro Valley General Plan will also be established. All formats will be approved by the Town Project Manager prior for use in reports. One master copy and one digital copy of all documents produced by the Consultant shall be provided to the Town. The GIS Analyst, Project Manager and Consultant will determine the digital format to be used. The Town shall prepare minutes of all meetings between the Town and the consultant. Products: Draft Status Reports; Final Draft Status Reports; Draft General Plan Document; Final Adopted General Plan Document; Executive Summary; miscellaneous items such as databases, GIS data, logos, graphics, public notices, all to be submitted and documented in the Project Binder; one(1) original and one (1)digital copy of each product; Status Report#1.6 Task 1.7 Web Page and Public Surveys The Consultant shall work with the Town staff and Web Master to design a project web page and shall provide documents for the web site. The Town shall be responsible for maintenance of the website and with the Consultant, tracking written comments and responses. Scope of Work Town of Oro Valley,Arizona Focus 2020 General Plan Update 3 06/20/2001 The consultant shall design,with Town staff, at least one statistically valid public survey instrument for both mailing and for use as a web-based survey. Products: Establishment of web page. Design, distribution (by Town) and analysis of public survey; Status Report #1.7. PHASE 1: TASK 2.0 CREATION AND ANALYSIS OF ELECTRONIC GENERAL PLAN BASED MAPS AND DATA LAYERS Task 2.1 Base/Data Mapping Primary responsibility for this task will be with the Town of Oro Valley. The Town will update and prepare the electronic mapping using geographic information system (GIS) for this project. The format of all GIS related data and data analysis generated for Task 4 will be approved by the Oro Valley GIS Analyst and Project Manager. The following is a partial list of GIS-related data that the Town will complete and provide as available: • Site Location/Regional Context/Planning Area Boundary (update to include adjacent Catalina State Park & Forest Service Land,and Pinal County to the north). • Historic Annexation • Soils/Topography(add DRASTIC information from PAG) • Geology/Hydrology(including Town-wide Drainage study;contact USGS for fault/karst information) • Vegetation and Wildlife [Environmentally Sensitive Lands map]: (ESL vegetation data; designated Pygmy-owl habitat and other maps available from Pima County Sonoran Desert Conservation Plan [SDCP]). • General Plan Land Use(complete updates to existing map) • Existing Zoning (complete PAD map) • Specific Planning/Approved/Proposed Land Use • Existing Land Use • Existing Land Ownership, including Public Lands • Municipal Facilities and Services (including sewer, roads and major water lines) • Environmentally Sensitive Lands Map, including views and cultural (to be completed; utilize County SDCP cultural and other maps as appropriate) • Neighboring Pima County Comprehensive Plans • Roadway network • Transit Plan • Bicycle and Pedestrian Plan • Proposed Trails • Transportation Plan (GIS data needs to be obtained) The following is a partial list of GIS-related data that the Town will work with a consultant to obtain and/or develop: • Existing Land Use • Economic Development Parcels • Annexation Plan Map • Transportation Plan(bring into GIS?) • Pinal County Comprehensive Plan and data • Naranja Town Site Map Products:Town will produce maps listed above,with some consultant assistance, and complete Status Report#3.1. PHASE 1: TASK 3.0 EXISTING CONDITION DATA COLLECTION, RESEARCH AND ANALYSIS Task 3.1. Information Research and Analysis Scope of Work Town of Oro Valley,Arizona Focus 2020 General Plan Update 4 06/20/2001 The Consultant shall work with Town staff and review all pertinent documents and determine the geographic and demographic information to be updated and included as part of the updated General Plan. The Consultant shall identifyadditionalpertinent documents that will be collected by the Town. Town staff and the Consultant shall research and update the essential and desirable data, charts, graphs and tables found in the existing General Plan and p incorporate the updated data into the new document format established in Task 1.6. The information to be included p within thisp ortion of the Plan update process shall include Town boundaries, size, and annexations, growth trends, demographic information including population and population projections, environmental and physical conditions, infrastructure location information (existing and proposed), information regarding amounts and location of vacant and non-vacant land and characteristics,and economic and socio-economic data, all described further below. The Town, with assistance from the Consultant, shall be responsible for the collection and acquisition of all technical and demographic data necessary to update the Plan. As it is available, all relevant data shall be derived from the 2000 Census. The information related to the preparation of the General Plan will be included in a report in both text and graphic form. Products: Updated data and analysis portion of the General Plan as outlined below and formatted as described in Task 1.6; Description of methodology and documentation in electronic format of all analysis performed in GIS; Technical Advisory Committee and Steering Committee Meetings#1 to review existing condition data once complete; Status Report 3.1 Task 3.2. Background, History and Development Patterns Town staff with the Consultant shall prepare a brief history of the development of Oro Valley, utilizing secondary source information, ranching information from the Sonoran Desert Conservation Plan, and the document A History of Oro Valley, by Henry Suozzi. Town staff shall research and provide the information for this task. The background and history will include significant events in the development of the Town including its history of incorporation/annexation and description and analysis of development patterns. Product. Town with Consultant will prepare an updated history and development patterns of Oro Valley; Maps (Town) and Graphics(Consultant), Focus Group Meeting#1; Status Report 3.2. Task 3.3. Natural Resources and Environmental Characteristics An assessment of existing natural resources and environmental characteristics in the Town will be prepared to determine their impacts on opportunities and constraints for future growth. The Environmentally Sensitive Lands Study, and other identified plans and studies will be incorporated into this assessment. Pima County's Sonoran Desert Conservation Plan (SDCP) will be reviewed and if appropriate, components integrated into the Plan. The necessary exhibits to accurately depict climatology, topography, soils, geology, hydrology/drainage, water quality (information for this portion may be obtained from PAG and/or ADEQ), vegetation and wildlife will be included. Man-made characteristics such as noise or other potential hazards will also be discussed. All information will be derived from secondary sources provided by the Town or other public agencies. Products: Natural Resources and Environmental Characteristics Assessment; Focus Group Meeting#1, Status Report 3.3 Task 3.4. Housing The Consultant with Town staff shall inventory and prepare a supply/demand analysis of the existing housing stock and mix in order to assess housing trends and the relationship to future population and employment growth and related affordability issues. Examine sales price trends to the extent that data is available. Examine existing housing supply and assess general characteristics such as age, product type, pricing, rental rates, and amenities. To the extent possible, the Town of Oro Valley will provide the above data if available. The consultant will use other data sources and its own research efforts where necessary to augment the Town's data. Housing Market Analysis Scope of Work Town of Oro Valley,Arizona Focus 2020 General Plan Update 5 06/20/2001 Based upon population growth, construction trends, demographic trends, job growth, the success of recent development projects and vacancy rates,estimate projected housing demand for Oro Valley. Surveyrecentlycompleted residential projects in and around Oro Valley to determine the value, price, rents, and P characteristics of new housing being produced. To the extent necessary and relevant, survey recent projects in other areas of the region for key amenities and physical and pricing characteristics. Examine amenities and services provided by Oro Valley and competitive communities, including proximity to employment centers. Review data, as available, regarding where residents of Oro Valley work, and where workers in Oro Valley live. The consultant will perform this task jointly with Town Economic Development staff. Products: Housing Assessment and Analysis; Focus Group Meeting#2, Status Report 3.4. Task 3.5. General Planning, Land Use and Zoning The Consultant will inventory, analyze and compare existing general planning efforts, existing land use and zoning districts andP atterns to determine potential opportunities or constraints to future growth. Maps using the base map and overlaid with appropriate data will be prepared by the Town utilizing data and information collected by the Consultant. The inventory will determine the types and acreage of existing recommended general plan land uses, existing land use/vacant land by type, and existing zoning to determine existing community build-out and the incremental development capacity of the Town. A specific analysis to identify areas suitable for potential mixed-use and neighborhood commercial developments will be conducted. Products: Comparison tables, charts and written assessments summarizing the analysis of existing land uses, zoning and land use patterns by status and type and the corresponding computer data bases for analysis and mapping purposes; Maps(Town), Focus Group Meeting#2, Status Report 3.5. Task 3.6. Large Property Ownership The Town, with Consultant assistance, will inventory, analyze and collect data for the Town to use to prepare a map illustrating the general pattern of large land ownership within and surrounding the Town to determine the potential constraints or opportunities for future growth. The type of property ownership will include public lands by agency (i.e. Municipal, County, State, Federal, or other public agencies)and privately-owned lands. This information will be utilized in development of the Growth Area and Cost of Development Elements and possibly in discussions regarding definitions of Major and Minor Amendment. Products: Land ownership (parcel) Map (produced by the Town); database analysis of constraints or opportunities (Consultant); Focus Group Meeting#2, Status Report 3.6 Task 3.7. Transportation System Working with the Town Public Works Department and utilizing secondary source data and information provided by the Public Works Department, the Consultant will inventory and analyze the existing transportation system in the Town to evaluate the current status of the circulation system, including streets, transit and bicycle/pedestrian (alternate modes) facilities. Enhancements, deficiencies or conflicts in the current system in relation to the Land Use Element, Growth Area and Cost of Development Element will be identified. Existing Town of Oro Valley plans and studies that will be synthesized into this analysis includes: the Transit Element, Bicycle/Pedestrian Plan, Bicycle/Pedestrian Feasibility Study, and Bicycle/Pedestrian Annual Report, Strategic Financial Plan for Road Projects March 2000, Evaluation of ADOT Reported Traffic Accidents, Traffic Calming Report and the Transportation Plan and will be updated with information from Pima County, Pima Association of Governments and Arizona Department of Transportation (ADOT) data as necessary. Products: Transportation System Maps(Town);Analysis database; Focus Group Meeting#3, Status Report 3.7 Task 3.8. Community Facilities and Services Conditions Scope of Work Town of Oro Valley,Arizona Focus 2020 General Plan Update 6 06/20/2001 Staff with the Consultant will prepare an inventory of community services and facilities to assess their ability to adequately serve existing and future needs in the community. Information for an infrastructure capacity availability a Y analysis will also be prepared. Information related to existing potable water (the Water Utility Potable Water System Master Plan will be summarized by the Water Utility Staff and provided to the consultant),sewer, natural gas, electrical, public safety, health care and recreational systems, facilities and district boundaries will be collected from Town staff,previous studies and interviews with municipal and other agency officials. Products: Community Facilities and Services Inventory Map (Town); Infrastructure Capacity Analysis; Focus Group Meeting#3, Status Report 3.8 Task 3.9. Existing Socioeconomic and Demographic Conditions The Consultant will identify and assess existing socioeconomic conditions to enable the Town to make judgments regarding future growth patterns and economic opportunities. To the extent available, data will be developed for Oro g 9 Valley, other competitive jurisdictions and Pima County as it may be relevant for comparative purposes. This task will utilize secondary federal,state,county and local data including: • All prior studies related to economic development and fiscal analysis • Census and other demographic data • Regional industry and employment data • The existing General Plan and land use maps • A list or report on planned major infrastructure improvements in the Town and surrounding reigon • Any recent comparable land sales or development trend data that the Town may have • A list of planned and proposed major private and public development projects in the market area • A list of major industries and employers in the market area • A list of local contacts for data collection • The Town budget, CIP, and any prior public facility financing plans The consultant,with assistance from Town staff where indicated,will perform the following Market Context research: Trade Area Identification-- Based on regional development trends and competitive locations, the nature of land use concepts under consideration, and a review of barriers and access, the primary and secondary trade areas for market review will be defined. Different trade areas may be defined for different land uses. Spatial Growth Patterns -- Based on the general plans in the area and interviews with developers, brokers, and Town staff, the spatial growth patterns of the region and the locational tendencies of major land uses and economic clusters will be reviewed. Market Demographic Analysis -- Demographic trends are key determinants for commercial and housing demand. Town staff,with the consultant, will prepare a demographic analysis of the Town and its market region. Characteristics will include population, households, age distribution, income distribution, and educational attainment. Labor Trends in Market Area Based on data from the Town, employment trends in the region, with a focus on economic clusters, future development trends, will be reviewed to analyze how the work force in the market area may change and how this change may affect the Town's economic development potential. Fiscal CapaTown-- The consultant will review the Town's budget and will prepare measures of major fiscal resources per capita or household,compared to three other comparable cities. Selected Real Estate Characteristics—The consultant will review basic real estate characteristics for industrial and commercial development in the Town and surrounding region. This review will include the volume of development over time by major land use, and an inventory of major commercial and industrial developments. Tthe following research will be conducted: 1) Characteristics of major industrial real estate trends 2) Characteristics of major commercial real estate trends. Scope of Work Town of Oro Valley,Arizona Focus 2020 General Plan Update 7 06/20/2001 3) Characteristics of major tourism related development trends. 4) Characteristics of any major planned or proposed projects in the market area. The following Market Analysis will be conducted by the consultant: Market Demand Analysis--Assess the long term market demand for each land use category. Market Findings --Present market findings based on the above analysis. These findings will include estimates of the supportable market(now and in the future),the Town's potential economic future under various competitive scenarios, the potential for specific market niches, the level of potential private interest, and potential risks. SWOT Analysis -- Discuss the potential strengths, weaknesses, oportunities, and threats of each alternative economic development vision. Opportunities for New Development and Redevelopment-- Based on the market and economic analysis, identify opportunities for new development concepts within the Town's infill areas, undeveloped areas, and potential annexation areas. Identify opportunities for redevelopment and revitalization of existing areas, if appropriate. The Town will identify up to 20 parcels for which consultant will provide preliminary opinions regarding development potential. Products: Existingdemographic/ socioeconomic condition graphs, charts and analysis; Focus Group Meeting #4, 9 P Status Report 3.9 Task 3.10. Economic Base Indicators Based on the above data collection and analysis, the consultant will prepare Economic Base Indicators for the Town within the context of its regional market. linformation related to employment characteristics will be presented in graphic form with summary text including, but not limited to, employment by amount,type, and sales tax generation. Products: Economic analysis including graphs,charts, and narrative; Focus Group Meeting#4, Status Report 3.10 Task 3.11. Community Indicators Analysis A set of Community Indicators will be created to evaluate the community's needs and priorities for addressing potential troubled areas or areas with special concerns and needs. Products: Community Indicators methodology and database; Focus Group Meeting#4, Status Report 3.11 PHASE 1: TASK 4.0 ESTABLISH COMMUNITY VISIONING PROCESS AND ANALYZE EXISTING GOALS, OBJECTIVES AND POLICIES DRAFTING Task 4.1 Issue Identification and Analyze Existing Goals,Objectives and Policies Conduct public workshops and other meetings, as specified in the Public Participation Plan, to review the Town's existing conditions and identify community issues while analyzing applicability of current General Plan Goals Objectives and Policies. The community's interest in conducting the update within a framework utilizing sustainable development standards, as adopted by the American Planning Association,will be presented and explored. Definitions of "major" and "minor" amendments to the General Plan will be drafted. During this process, specific General Plan designations of properties that have proven to be controversial will be reviewed and analyzed. Issues regarding current General Plan interpretations, especially the findings utilized to review General Plan change applications, will be reviewed and analyzed. Products: Steering Committee Meeting#2 to review issue identification and analysis; Future Search Visioning Conference#1; Leadership Interviews; Listing of Community Issues and Analysis of Existing Plan Goals, Objectives and Policies; Status Report 4.1 Scope of Work Town of Oro Valley,Arizona Focus 2020 General Plan Update 6 06/20/2001 Task 4.2Community Design and Town Center Plan Visioning Review and assess the action designated under Table 4.5.5-1, Public Facilities and Services Element, to initiate the planning process rocess to develop a Town Center Plan based around the Town's Municipal Services. A Sector 3 and Town Center Plan were approved as a component of the Planning &Zoning Commission's 1998/99 Work Plan. Explore the Town's vision for Community Design and a Town Center Plan with Task 4.1 Future Search Workshop. Task 4.3Preliminary Draft Vision Statement,Goals and Objectives Develop draft vision statement, goals and objectives that will guide the formulation of the Town of Oro Valley General Plan. Products: Vision/mission statement; Status Report 4.3 Task 4.4Final Draft Vision, Goals and Objectives The Final Draft Vision, Goals and Objectives will contain refined vision, goals and objectives for each plan element as revised after input from the community. A workshop will be held with the Planning Commission and Town Council for approval of the Vision, Goals and Objectives. Products: Vision, Goals and Objectives Report; Study Session#1 with Council and Commission; Status Report 4.4 PHASE II: TASK 5.0 ALTERNATIVES EVALUATION Task 5.1 Develop Range of Alternative Scenarios for Future Growth The Consultant will develop alternative future growth scenarios, based on public visioning, population projections, communityindicators and data analysis. A Town Annexation Plan that projects a determination of how large Oro Valley will grow will assess the fiscal impact and cost/benefit of annexation scenarios. Corresponding population projections will be prepared and the supporting methodology designed as a deliverable to be updated and utilized by the Town on a yearly basis (see Task 6.4). Supporting maps, graphics and narrative suitable for public viewing, hearings and a"road show"that depict the range of alternatives will be prepared. Fiscal Data Review - The fiscal impact analysis depends on market assumptions regarding value and absorption. This is especially important for estimating property tax revenues and the timing of fiscal impacts. The economic analysis conducted earlier will help form the basis for the fiscal impact assumptions. Additional data will be reviewed, including the following: • Assessed valuation by land use category in the Town; • Recent real estate sales transactions for housing, industrial, and commercial buildings, and undeveloped land, to ascertain current market values; • Sales tax trends for retail and non-retail outlets; • Transient occupancy tax trends and market average-daily room rates; • Impact fee schedules and formulas; • The Town's CIP; • And other fiscal and budgetary data. Cost and Service Standards - Analyze the most current Annual Budget to review Town operations, and fiscal revenues and expenses. Supplement the available materials with direct interviews of the appropriate financial managers and department contacts to determine if there are any inherent economies-of-scale or extraordinary cost circumstances on a marginal level, particularly as they relate to the annexation area. Review the Town's General Plan and other policies and master plans that may establish public service standards. The results of this task will provide updated baseline revenue, and cost and service standards for the Town's existing service functions. Scope of Work Town of Oro Valley,Arizona Focus 2020 General Plan Update 9 06/20/2001 [The Consultant Team will identify each General Plan scenario's public facility requirements and order-of-magnitude development costs, includingroads, water, sewer, schools, parks, etc. We will review these estimated project needs, phasing P with the fiscal impact assumptions. We will also review assumptions regardin the allocation of public costs for consistencyp and P :.:..:: , rzintiot r.: . < ;,.and infrastructure ca ital costs between private landowners/developers and public funds.] . w£ this facility capital:i•:yiGn.:. Mv,A:%$0:'i !.i !ii/.infrastructure, -y :>cyv`:safv n '� � 'Vr <�: .ww:•:.i i;':•:RRSx2;�}7•�",bU,:`::.>r c`V:v,$r.risk<:;`.: .:...,...::.£.'t'•r:::'r.r•,rar:..nt n..'�.<f.rk:. :.y,:...r`..1... <\S,r.:h!.. :.....r£.... [Based on the service standards associated with each General Plan scenario, we will develop appropriate cost ratios for each appropriate service category, such as police, fire, library, community development, recreation, sanitation, general g administration, and public works. Service standards will be presented in a matrix format and expressed on a per capita, per o4f,:ojj:jiot::6:. %+f:.:.L�,t:;fk# i . i,.::r.ppropriate).] t eviev . ,.. item by the E uivalent Dwellin Unit, and/or per acreage basis (or other measure if a .,,,.,G:�f......t<...�:«.:t: �.��rv. .. , PP:04*iralib. Fiscal J Impact Projections - We will project anticipated fiscal revenues and costs over time for three General Plan P alternative scenarios, and one preferred scenario. Revenue projections will be based on the anticipated development program, and absorption and market value estimates. Assessed valuations over time to build-out will be projected to P estimatero ert tax revenue over time. All other taxes and fees as appropriate will be projected as well, including P P Y one time operating revenues. Expenditures will be presented on an annual basis in current and constant dollars for operating costs incurred to poperations will bepresented for each year maintain the Town's service standard objectives. The net fiscal impact on until build-out. Annexation Analysis - Based on the factors developed for the General Plan alternatives, we will evaluate the fiscal cost/benefit of annexation. This will require To wn direction regarding any tax sh.aring io ryredistri bution associated with annexation under Arizona State Law. :Kawr ewfh^ssNrh�e orkiei: n ;i Products: The following meetings will be conducted to review growth alternatives: Steering Committee Meeting #3; Technical Advisory Committee Meeting # 2; Future Search Conference # 2; Future growth alternatives, Annexation Plan, and supporting graphics, maps, and narrative; Project Newsletter #2 for distribution by the Town; Technical Report#2, Status Report 5.1, Results of Public Visioning Process and Recommended Changes/Updates to the Goals, Objectives and Policies portion of the General Plan. Task 5.2 Land Use Projections/Circulation System Needs The Consultant will establish alternative projections for residential and employment land use needs for the community. These projections will provide the foundation for the land use alternatives and the framework for the circulation system. Products: Land Use Projections; Status Report 5.1 Task 5.3Evaluate, Prioritize and Select Future Growth Alternatives The Consultant will evaluate and prioritize three selected alternatives and a preferred alternative based on input received during the public visioning process and goals and objectives achievement; impact on existing/programmed public facilities or networks, impact on the natural environment, and fiscal impact. Population projections based on land use build out shall be determined. Also during this task, potential annexation areas shall be identified and prioritized. The prioritized alternatives shall be presented to the Planning and Zoning Commission and Town Council for input of the preferred alternative. Products: Open House; Steering Committee Meeting #4; Technical Advisory Committee Meeting #3, Evaluation and justification of Alternatives statement; Study Session #2 with Planning and Zoning Commission and Town Council to review Preferred Alternative; Status Report 5.3 Task 5.4Population Projection Methodology Scope of Work Town of Oro Valley,Arizona Focus 2020 General Plan Update 10 06/20/2001 Based on the selected land use alternative, a methodology for population projections will be recommended and projections prepared that will include viable annexation alternatives. Population projections and methodology will be based onp ast and existing conditions and will be projected into 5 year increments for 30 years(to 2030). Products: Technical Advisory Committee Meeting #4; population projections for 30 years; Population Projections and Methodology, submitted in electronic spreadsheet format; Status Report 5.4. PHASE 111: TASK 6.0 DRAFT GENERAL PLAN ELEMENT PREPARATION, PREPARATION OF NEW GENERAL PLAN ELEMENTS AND CONSOLIDATION AND UPDATE OF EXISTING GENERAL PLAN ELEMENTS In conjunction with the activities and tasks previously listed, the consultant shall prepare those elements of the General Plan required byARS Sec. 9-461.05 for municipalities having a population in excess of 2,500 which are not currently contained in the q General Plan or which have not been adopted by reference as part of the Town of Oro Valley General Plan. Existing General Plan elements shall be updated to be consistent with the new elements and shall incorporate new pertinent information, data and .ublic input. Preparation of the elements to be prepared as part of this task shall be coordinated with all Town p p p , De artmentsincludingTown Manager, Public Works, Water, Finance, Economic Development, Legal, Transit, Parks and Departments, Recreation, Police, Public Relations and Building Safety. The Technical Advisory Committee will also be consulted throughout the process. The elements are further described in the tasks listed below. • Land Use • Circulation, Bicycle/Pedestrian Alternate Mode and Transit • Housing • Parks and Recreation • Open Space and Natural Resource Conservation update to meet new open space requirements • Economic Development • Public Safety, Facilities and Services • Community Design • Cultural& Historic Resources • Growth Area—new for Oro Valley by ARS • Environmental Planning-new for Oro Valley by ARS • Cost of Development-new for Oro Valley by ARS • Water Resources-new for Oro Valley by ARS Products:Land Owners/Developer Forum; Project Newsletter#;Technical Report# Status Report 7.0 Task 6.1 Draft Land Use Element The Draft Land Use Element will include a land use map and text illustrating the pattern and distribution of land use by specific categories for the land parcels located throughout the Town of Oro Valley. Products:Focus Group Meeting#5; Draft Element and Status Report 6.1. Task 6.2 Draft Circulation, Bicycle/Pedestrian Alternate Mode and Transit Element The existing Oro Valley Transportation Plan, Bicycle and Pedestrian Plan and Transit Element shall be reviewed and incorporated into this General Plan element, and each shall become a section within this element. The existing plans shall be evaluated based on input and goals determined during the visioning process, and the Draft Element will include maps and text illustrating future improvements in Oro Valley for each section. Based on public comment regarding the existing plans and the goals and objectives statements regarding this element, recommendations for revision of existing plans shall then be included in the implementation plan. The Town will distribute and present the draft element to the Transit Advisory Board for review and comment. Products: Maps (Town); Focus Group Meeting #5; Transit Advisory Board meeting (Town); Draft Element and Status Report 6.2. Scope of Work Town of Oro Valley,Arizona Focus 2020 General Plan Update 11 06/20/2001 Task 6.3 Draft Housing Element The Draft Housing Element will include an evaluation of existing housing supply and demand and present a future housing development strategy, how the Town will accommodate demand for housing that serves different household types and income groups, and how the Town will address jobs/housing balance objectives, and analyze the Town's need for affordable housing. This issue will be coordinated with Pima County and other relevant agencies. Products:Focus Group Meeting#6; Draft Element and Status Report 6.3. Task 6.4 Draft Parks and Recreation Element This element will update the existing element and include an evaluation of the current Parks, Open Space and Trails Master Plan, current park systems, and will be integrated with Task 6.5 as necessary. The draft element will be presented to the Parks and Recreation Advisory Board and Trails Task Force for review and comment. The effectiveness of the zoning code regarding provision of recreation amenities will be evaluated by staff and the consultant and presented during the Focus Group meeting. Products:Focus Group Meeting#7; Draft Element and Status Report 6.4 Task 6.5 Draft Open Space and Natural Resources Conservation Element The Draft Open Space Element will include an evaluation of existing and future open space that enhances residential and employment land uses within the Town. Open Space Element containing a comprehensive inventory of open space areas, recreational resources and access points, analysis of forecasted needs, management and protection policies, acquisition strategies and policies, and strategies to promote an integrated regional system. This element will be partially served by the Environmentally Sensitive Lands (ESL) Plan and the Park's Open Space and Trails(POST) Plan and Honey Bee Canyon Management Plan. The consultant shall prepare a weighted composite ESL map that includes viewsheds and cultural resources(archaeology). Products:Open Space Maps (Town) and Composite ESL Map (Consultant); Focus Group Meeting #7; Draft Element and Status Report 6.5 Task 6.6 Draft Economic(Prosperity)Development Element Initial approach must include a Strategic Economic Development Planning effort i.e.; an update to the current CEDS. An analysis/analyses of the Revenue Generating capacity of the existing and currently planned (inclusive of all known or anticipated GP Amendments and PAD Amendments) commercial/retail zoned properties. An analysis/analyses of the currently platted residential lots available for construction, estimated rate of absorption, and all other residentially zoned property with construction capacities as currently zoned (inclusive of all known or anticipated GP Amendments and PAD Amendments). The consultant, with staff, will prepare a Proposed Economic Development Strategy that recommends amendments to the Oro Valley's existing community economic development strategy. The strategy will identify the following: • Overall vision • Specific economic development sub-concepts • Desired land-use mix • Suggested economic development clusters and preliminary locational recommendations • Economic development delivery systems • Supportive General Plan policies Town Services and Public Facility Financing Policies -- Identify any projected public services and public facility and service cost shortfalls, if any, from new growth areas, and recommend a strategy for financing the shortfall. Review alternative mechanisms and discuss the advantages and disadvantages of each. These may include impact fees, user fees, assessment districts, special taxes, development agreement fees, inter-jurisdictional agreements, required dedication, HOA fees, general obligation bonds, and other sources. After reviewing these options with staff and Scope of Work Town of Oro Valley,Arizona Focus 2020 General Plan Update 12 06/20/2001 property owners in new development areas, recommend,policies to finance public facilities in new development areas. . : . FA.;y+.}R� ..uaF•x ?-a<'7b'C�}R�>r r.a,�`,>.v�r>.yr �`"f ^e�� "%''�Y,.wF •`.$�v,:E::•,5•^4Y,:1.'��`'h +may S : ..�i°:�'toren f f Review the strategy and public facility financing policies wis:lott40:104,70-witidwitivelifftifivogo 0-wite• h.wit wt`s:i xii:(:::�:C'::`.,t'•:^.'«i��C��.xi `+.Ay.i.ti,,.ACTS}: g I .:G� f,,:.:k...Y..?..,,.....>. .24'.3r.'.::a'..�•:;... .:,<..... with staff and the steering committee. Products:Focus Group Meeting#6; Draft Element and Status Report 6.6 Task 6.7 Draft Public Safety, Facilities and Services Element Town staff and the consultant will evaluate overlap in this element with the new Growth Area and Water Resources Element, and based on public comment regarding the issues, refine and focus this element. New Public Safety, Facilties and Services will be documented in the Plan. One of the services that will be examined is increased public access to information over the internet and an analysis or survey of the type of information the public desired access. The Town's new Stormwater Management Program will be a separate section of and integrated into this element. Existing documents (LIST) related to this program will be reviewed and synthesized for inclusion into the element by the Public Works Department with Consultant assistance. Products: Public Safety, Facilities and Services Map (Town); Focus Group Meeting # 8; Draft Element and Status Report 6.7. Task 6.8 Draft Community Design Element Update the existing Community Design Element with comments received during the visioning meeting to answer questions regarding Town character and appearance. Invite Southern Arizona Home Builders Association (SAHBA)to a Focus Group Meeting that focuses on sustainability and green building (SAHBA), design guidelines. Include the Development Review Board in the review and comment of this draft element. The Focus Group Workshop will focus on urban design and town center. Products:Focus Group Meeting#8; Draft Element and Status Report 6.8 Task 6.9 Draft Cultural and Historic Resources Element This element will be re-evaluated by staff and the consultant for overlap with the analysis for the Open Space and Natural Resources and Environmental Planning Elements. Reorganize this element where appropriate so that cultural resources suitable for discussion in the Parks and Recreation Element are moved to that element. Products:Focus Group Meeting#8; Draft Element and Status Report 6.9. Task 6.10 Draft Growth Area Element(NEW) The Draft Growth Area Element will include an evaluation of the draft land use element to determine where the most beneficial areas of future development should take place in terms of infrastructure, transportation and public facilities leading to land use compatibility. Growth Area Element identifying areas suitable for multimodal transportation and infrastructure development, including policies to make automobile, transit, and multimodal circulation more efficient; conserves significant natural resources in the growth area; and promotes the public and private construction of timely and financially sound infrastructure. Products:Focus Group Meeting#9; Draft Element and Status Report 6.10. Task 6.11 Draft Environmental Planning Element(NEW) The Draft Environmental Planning Element will include an evaluation of the existing and potential impacts of the built community upon the natural environment to determine where the most appropriate areas for future development should take place. Environmental Planning Element containing analysis, policies, and strategies to address anticipated effects of the plan's elements and proposed development on air quality, water quality, and other natural resources. Discussion Scope of Work Town of Oro Valley,Arizona Focus 2020 General Plan Update 13 06/20/2001 in this element will be developed by staff and the consultant to relate to Pima Association of Governments and Pima County Department of Environmental Quality work in regard to air quality. The draft Air Quality Element prepared by PAG will be reviewed and incorporated if appropriate. Products:Focus Group Meeting#10; Draft Element and Status Report 6.11. Task 6.12 Draft Cost of Development Element(NEW) The Draft Cost of Development Element will include an evaluation of the potential impacts of the built community and the ability of development to pay its proportionate share for public facilities and services. Cost of Development Element identifying policies and strategies to require the development to pay its fair share toward the cost of additional public service needs generated by the development, including bonding, special taxation districts, development fees, facility construction, dedications, and service privatization. RELATE TO CIP Products:Focus Group Meeting#9; Draft Element and Status Report 6.12 Task 6.13 Draft Water Resources Element(NEW) The existing Oro Valley Potable Water Master Plan, Conservation Plan and Renewable Water Resources Plan will be synthesized to evaluate the existing surface water, groundwater and effluent supplies, and to evaluate the draft growth area element to determine how future growth will be adequately served by available water supplies. Primary responsibility for this task will be with the Oro Valley Water Utility staff with assistance from the consultant. Products:Focus Group Meeting# 10; Draft Element and Status Report 6.13 Task 6.14 Draft Policies Preparation For Plan Update Elements Based on the review and support for the draft general plan update elements, a series of supportive policies will be prepared for each of the thirteen (13) elements that will be incorporated into the final draft general plan update elements.These policies will underpin the preparation of the implementation program in Task 7.0. Products: Steering Committee Meetings 5, 6 and 7 throughout process; Technical Advisory Committee #5; Draft Policies and Status Report 6.14. PHASE III: TASK 7.0 DRAFT IMPLEMENTATION AND EVALUATION PLAN DEVELOPMENT Task 7.1 Draft Implementation Plan Measures Working with Town staff, elected officials and the Steering Committee, the consultant shall prepare a proposed updated General Plan Implementation Program. The final draft policies for each plan element will be included as implementation actions to achieve plan update goals. The Implementation Program will identify the measures necessary to implement the plan in a logical and reasonable time sequence program, and will recommend a sequence of actions or mechanisms based upon the ideas and concepts within updated Goals, Objectives and Policies. These mechanisms may include, but are not limited to: a set of Community Indicators, zoning code revision/updating, capital improvements programming, and specific planning . If proposed, these mechanisms may exceed the timeframe to prepare and adopt the general plan. The department or agency responsible for implementation shall be identified, a timeline shall be established and estimated costs associated with implementation shall be developed to provide a prioritized set of implementation measures. Products: Steering Committee Meeting # 8; Technical Advisory Committee Meeting # ; Study Session/Workshop for Boards, Commission and Council; Draft Implementation Chart and Report for each Element; Overall Implementation Chart and Schedule; Status Report 8.1. Task 7.2 Process for Reviewing Success of Implementation Program Scope of Work Town of Oro Valley,Arizona Focus 2020 General Plan Update 14 06/20/2001 Task 10.1. The General Plan must be ratified by a vote at a general election. This requirement was made effective on 5/18100. The Consultant will assist with all public noticing, publication and preparation for the election in November, 2002. Products: Public Notification materials; Status Report 11.1 PHASE IV: TASK 11.0 PUBLICATION, PRODUCT DELIVERY AND PROJECT CLOSURE Task 11.1 Reproduce Final Document The Town of Oro Valley General Plan will print and distribute the final document, in the format approved in Task 1.4. Products: Final General Plan Document; Status Report 12.1 Task 11.2 Transmit Documents,Original Artwork and Text/Data in Digital Format The Consultant will transmit the final documents, CD ROMs containing the final text of the General Plan in Microsoft Word to the Town Project Manager. The Consultant will also deliver camera ready artwork to the Town, including color, reproducible copies of 8.5"x 11" or 1119 x 17" artwork and pdf format so that additional copies of plan graphics can be reproduced by the Town. Products:Status Report 11.2 Task 11.3 Project Closure PROJECT/PRODUCT SPECIFICATIONS All work products produced during the course of the project will become the property of the Town of Oro Valley. All project text and graphics shall be prepared on a format compatible with the software and hardware utilized by the Town. All graphical renderings, drawings and similar presentation materials shall be prepared on minimum 30"x40" presentation boards and shall be produced in color where necessary. Upon completion of the project, a completed electronic copy of the plans, associated plan graphics and presentation materials and GIS information shall be provided on a medial suitable to the Town. PROJECT/PRODUCT SUMMARY 1. The consultant shall prepare status reports upon the conclusion of each task within the Scope of Work. The status reports shall be a written record of the work performed during the completion of each task. The project summary reports may be the actual work product resulting from the completion of each task. Scope of Work Town of Oro Valley,Arizona Focus 2020 General Plan Update 16 06/20/2001 uopdopV A • • A A • • • Q C O o CU JId IM 31J1 U 'I •"' TO ) O ct czs LL = •U U v) O ^4-+ a CO uoi�E 0H4 2.4,2 cn,,,i E g. ° V -�uauiajdull O � o U Eab rt o aA §, , I-- 6O1 , 0W M 0 sivalalg � b 'owwwN Q. 4 ajaadg ) ►- <1.)to M i j . •R r4,1 ,,4-,.•..•-• o ,4 zW E _ w > w o W 2 � U � e a) b ✓ CD c1.4 oQQ saia1od M z (,) v, 1-- a. —� � g +; a) ..1 Q Q w � H rt ta OC � Ti. W Z W a) 0 anputually a a) Q u) pa.uaia.Id " N 4t o:1-OF v O a) 4t ).., Lt a .I. : C.) 0. 2 0 1 1/) :g 84,2, 1---: ......., cd /,,...s 1:4:-:::(L) .3) (f' .,,,_ ♦.. a U a) P o bA v En O 3. Z a 71- 7t E— .5.0) -1: a) 5 gl-, �� :r.i.:,,,,sanELLIOUV o�., O O if9 cn H 4. Ha * ,r: ,i . _ _ ,.., O��CIOISin �, U M M woo co vl ' �, - N .✓ o sem,, ›. E v.-4 i-; ' •' • •9 "S cd o0 (.9 a) ..,- v) = •1..1 CA : E ifi �. r., O a) or, bA ++-Cql. a , .V o 0 00"i? C . I .- — *. 0 0 ,--. (1) E ro 43 0 -F, 4 is. E 5 ro . w E , -4 c) . -7t- et vsp .V) uogeoupuapI 4 c� V p O ci a) co •,. to anssI a /off °� L7 Qal Z o �--� a, ,� CI cn ccs aVU +� ct3U oO O U O N � at O � O Cl) ? a) a) O a) O et 4. i•. a) ;., et O .0 C)�a . cn bCI UO!MT WI -' �, TaaFo.id V �6 4 > p, &DHC'DO IX Public Participation Program Estimated Costs The following matrix outlines the recommended techniques, an estimated consultant cost of each targeted stakeholders,and support resources required. The estimated public of the techniques, g p participation program costs can rise or fall depending on how the events or activities are organized�z d how much volunteer effort can be solicited, and the capabilities of staff support. The , attached costs do not include the technical work tasks required to update the General Plan. Technique Targeted Stakeholders Consultant Support Resources Cost Steering Committee Citizens, including 7 sector reps, 8,000 Printing, Mailing, Staff 10 meetings Staff, Chamber, Support Council/Commission, School, Youth member AdvisoryCommittee Regional Government, Adjacent 4,000 Printing, Mailing, Technical g Jurisdictions, Utilities, Staff Support Smeetings State/Federal Agencies Sector Boards Geographically-Based Geo hically-Based ,8;4Q8 Printing, Mailing, Staff ----. - . - „1."= - -- .--- Citizens/Landowners, Support in the process — 21 total Neighborhood Associations One meeting with each 7 boards and have each select a representative for Steering Committee. Boards and Commissions Elected and Appointed Officials 4,000 Printing, Mailing, Staff 5 meetings that the consultant Support will be in attendance Leadership Interviews Council/Commission, School 6,000 Staff Support 20 anticipated Leaders, Community Leaders Focus Groups Business, Landowners, 12,000 Printing, Mailing, 5 Focus Groups at two different Developers, Seniors, Staff Support, times in theP rocess Environmentalists, Old Time Refreshments Residents Two Future Search Conferences Citizens, Schools, Landowners, 15,000 Printing, Mailing, Staff -Includes a design charette as Developers, Businesses, Chamber, Support,Food, Room P process of the Elected/Appointed Officials, Rental, Multi-Media Neighborhood Associations Support Open House (1) Citizens, Schools, Landowners, 3,000 Printing, Mailing, Staff Recommend 2 Developers, Businesses, Chamber, Support, Elected/Appointed Officials, Refreshments, Room Neighborhood Associations Rental, Multi-Media Support Landowner/Developer Forum Landowners, Developers, 1,800 Printing, Mailing, Staff Organizations representing these Support interests (e.g. Homebuilders Association) Public Hearings -3 General Citizenry, 4,000 Printing, Mailing, 4-meetings that the consultant Elected/Appointed Officials, Public Announcement,will be in attendance Special Interests (i.e. Staff Support developers/landowners) Technique Targeted Stakeholders Consultant Support Resources Cost Random Survey Sample General Citizenry 9,000 Printing P Informal Surveys Depends on Event Staff Printing Pr •ect Database Evolves During Process Staff Computer& Staff o� Support Storyboarding All Meetings Minimal Minimal rY g Project Web Page/E-Mail Computer Savvy Individuals 2,000 set up Computer Technical Staff Support, Staff Support operation Project Newsletter Depends on Distribution 5,400 Printing, Graphics, 3 Anticipated Mailing P Technical Reports Limited Distribution to Project 4,800 Printing, Mailing, 3 Anticipated Committees Graphics Press Communications Newspaper, Radio, and TV Staff Media Coordination, Audiences PSA Writing Youth Forum Youth of All Ages 3,200Printing, Mailing, Staff Develop curriculum as "mini" Staff Support, School citizenlannin institute and District Support, P g conduct on yearly basis. Have a Refreshments youth appointed to Steering Committee. Focused Citizen Planning Staff Institute for General Plan . -- . . -- _• - -- Minimal Note: Recommend deletion due Support; . to time and staff constraints. Businesses, ,- Chambe Community Characteristics Depends on what event the survey Minimal Staff with Consultant Preference Survey is conducted. Probably a part of Advising, Digital the Future Search Conference. Photography, Computer Analysis, Staff Support . • -.u • .... a.- • .- .: .-:. •-•:•. MinimalTofA Supporf StLff Note: Recommend deletion duePublicity to time and staff constraints. Partneringwith CommunityDepends on the Events Staff Graphics, Staff Events Support, Printing Speakers Bureau (Develop Depends on the Speaking 2,000 Audio-Visual Support, Presentations) Engagements Staff Support Use Consultant to facilitate Traveling Mobile Display General Citizenry(Depends on the Minimal Staff with Consultant Locations) support/graphics/ printing F:\PROJECTS\GP\00 GP PPP\revised PPRP table for SOW.doc ATTACHMENT 3 TO: Melissa Shaw,AICP, Senior Planner FROM: Bayer Vella, AICP, Senior Planner DATE: 6/20/01 RE: Potential Revisions to the Town Planning&Zoning Commission's 2000/2001 Workplan As we have discussed previously, one means of accomplishing the proposed Scope of Work is to transfer additional responsibilities to the existing Planning Team. This certainly could be accommodated with the following considerations: 1. If the number of development plans, subdivision plats, conditional use permits etc. decreases as anticipated,the team will have additional time to focus on long-range planning and ordinance updates. There may be;however, a few substantial projects, such as Neighborhood 4 and Steam Pump Ranch,that will require a considerable time commitment. Consequently,there will be occasions when individual planners must be pulled away from the General Plan in order to complete a commercial or residential project in a timely fashion. 2. Several items on the Planning& Zoning Commission Workplan must be postponed (a copy of the proposed revisions is attached). The team must be enabled to focus their time on fulfilling public participation elements. Please note, it is likely that we will be able to accomplish most of the high priority items; however, each may take longer than expected to complete. Overall, we are confident that we can accomplish a reduced General Plan Scope if the Commission Workplan is revised -- and the number of commercial and residential projects continues at the current rate. F:\INDIVID\BSGV\Scope Current Planning.doc co 11.::11111 j I I I 1 O co - ------- = "26., /-i 7,-1 .1.) .E , t je, -4=1 a. 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