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HomeMy WebLinkAboutPackets - Council Packets (1430)         AGENDA ORO VALLEY TOWN COUNCIL REGULAR, STUDY AND SPECIAL SESSION JULY 1, 2020 ONLINE ZOOM MEETING Join Zoom Meeting: https://orovalley.zoom.us/j/91220575177 To attend via phone only, dial 1-669-900-6833 then enter Meeting ID: 91220575177   Executive Sessions – Upon a vote of the majority of the Town Council, the Council may enter into Executive Sessions pursuant to Arizona Revised Statutes §38-431.03 (A)(3) to obtain legal advice on matters listed on the Agenda.        REGULAR SESSION AT OR AFTER 5:30 PM   CALL TO ORDER   ROLL CALL   EXECUTIVE SESSION - Pursuant to A.R.S. §38-431.03 (A)(3),(4), (7) to instruct its representatives about the acquisition, purchase, sale or lease of real property within the Town limits, and/or receive legal advice thereon, and/or to discuss, consult on, and consider its position the above described matter   RECONVENE THE REGULAR SESSION AT OR AFTER 6:00 PM   CALL TO ORDER   ROLL CALL   PLEDGE OF ALLEGIANCE   UPCOMING MEETING ANNOUNCEMENTS   COUNCIL REPORTS   TOWN MANAGER'S REPORT   The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING   INFORMATIONAL ITEMS   CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card.   PRESENTATIONS   1.Introduction of new Oro Valley police officers by Chief Riley   CONSENT AGENDA  (Consideration and/or possible action)   A.Minutes - June 3, June 10 and June 17, 2020   B.Resolution No. (R)20-32, authorizing and approving an Intergovernmental Agreement (IGA) between the Town of Oro Valley and the Pima County Jail to provide officer coverage and access to a video link at the jail for video proceedings between the jail and the Court   C.Request for approval of a Conceptual Architecture request for a new multi-purpose building at Pusch Ridge Christian Academy   REGULAR AGENDA   1.MATTERS RELATED TO A POSSIBLE AGREEMENT WITH 1) THE CANADA HILLS COMMUNITY ASSOCIATION/CANADA HILLS MASTER COMMUNITY ASSOCIATION AND/OR 2) THE VILLAGES OF LA CANADA MASTER ASSOCIATION GENERALLY ABOUT FINANCIAL CONTRIBUTIONS TO TOWN GOLF OPERATIONS (The HOA  Agreement will be posted prior to the Council meeting) A. EXECUTIVE SESSION (IF DESIRED OR DEEMED NECESSARY) - PURSUANT TO A.R.S. §38-431.03 (A)(3), (4) FOR LEGAL ADVICE ON THE ABOVE DESCRIBED AGREEMENT AND/OR TO DISCUSS, CONSULT ON, AND CONSIDER ITS POSITION ON THE ABOVE DESCRIBED AGREEMENT B. DISCUSSION AND POSSIBLE ACTION ON THE ABOVE DESCRIBED AGREEMENT   FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H)   ADJOURNMENT OF THE REGULAR SESSION   STUDY SESSION   CALL TO ORDER    STUDY SESSION AGENDA   1.PRESENTATION AND DISCUSSION REGARDING THE ORO VALLEY PRIMARY EMPLOYER INCENTIVE PROGRAM   2.PRESENTATION AND DISCUSSION REGARDING THE TOWN OF ORO VALLEY'S PROPOSED ANNEXATION STRATEGY   3.DISCUSSION REGARDING THE TOWN'S FISCAL YEAR 2020/21 BUDGET   ADJOURNMENT OF THE STUDY SESSION   SPECIAL SESSION   CALL TO ORDER   SPECIAL SESSION AGENDA   1.DISCUSSION AND POSSIBLE ACTION REGARDING THE TOWN’S FISCAL YEAR 2020/21 BUDGET   ADJOURNMENT OF THE SPECIAL SESSION The Mayor and Council may, at the discretion of the meeting chairperson, discuss any Agenda item.   POSTED: 6/24/20 at 5:00 p.m. by pp When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Council meeting at 229-4700.    INSTRUCTIONS TO SPEAKERS   Members of the public have the right to speak during any posted Public Hearing. However, those items not listed as a Public Hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. In accordance with Amendment #2 of the Mayoral Proclamation of Emergency issued on March 27, 2020, the following restrictions have been placed on all public meetings until further notice: 1. In-person attendance by members of the public is prohibited. 2. Members of the public can either watch the public meeting online  https://www.orovalleyaz.gov/town/departments/town-clerk/meetings-and-agendas or, if they would like to participate in the meeting (e.g. speak at Call to Audience or speak on a Regular Agenda item), they can attend the meeting and participate via the on-line meeting application, Zoom, https://orovalley.zoom.us/j/91220575177, or may participate telephonically only by dialing 1-669-900-6833 prior to or during the posted meeting. 3. If a member of the public would like to speak at either Call to Audience or on a Regular Agenda item, it is highly encouraged to email your request to speak to Bluecard@orovalleyaz.gov and include your name and town/city of residence in order to provide the Mayor/Chair with advance notice so you can be called upon more efficiently during the Zoom meeting. 4. All members of the public who participate in the Zoom meeting either with video or telephonically will enter the meeting with microphones muted. For those participating via computer/tablet/phone device, you may choose whether to turn your video on or not. If you have not provided your name to speak prior to the meeting as specified in #3 above, you will have the opportunity to be recognized when you “raise your hand.” Those participating via computer/tablet/phone device can click the “raise your hand” button during the Call to the Public or Regular Agenda item, and the Chair will call on you in order, following those who submit their names in advance. For those participating by phone, you can press *9, which will show the Chair that your hand is raised. When you are recognized at the meeting by the Chair, your microphone will be unmuted by a member of staff and you will have three minutes to speak before your microphone is again muted. 5. If a member of the public would like to submit written comments to the Town Council for their consideration prior to the meeting, please email those comments to mstandish@orovalleyaz.gov no later than sixty minutes before the public meeting. Those comments will then be electronically distributed to the public body prior to the meeting. If you have questions, please contact Town Clerk, Mike Standish, at 520-229-4700 or email at mstandish@orovalleyaz.gov Thank you for your cooperation.    Town Council Regular and Study Session 1. Meeting Date:07/01/2020   Introduction of new Oro Valley police officers Subject Introduction of new Oro Valley police officers by Chief Riley Summary Attachments No file(s) attached.    Town Council Regular and Study Session A. Meeting Date:07/01/2020   Requested by: Mike Standish Submitted By:Michelle Stine, Town Clerk's Office Department:Town Clerk's Office SUBJECT: Minutes - June 3, June 10 and June 17, 2020 RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (approve with the following changes) the June 3, June 10 and June 17, 2020 minutes.  Attachments 6-3-20 Draft Minutes  6-10-20 Draft Minutes  6-17-20 Draft Minutes  D R A F T   MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION JUNE 3, 2020 ONLINE ZOOM MEETING            REGULAR SESSION AT OR AFTER 6:00 PM   CALL TO ORDER    Mayor Winfield called the meeting to order at 6:00 p.m.   ROLL CALL Present: Joseph C. Winfield, Mayor Melanie Barrett, Vice-Mayor Joyce Jones-Ivey, Councilmember Rhonda Piña, Councilmember Bill Rodman, Councilmember Steve Solomon, Councilmember Absent: Josh Nicolson, Councilmember PLEDGE OF ALLEGIANCE    Councilmember Jones-Ivey recited the Pledge of Allegiance.   UPCOMING MEETING ANNOUNCEMENTS    Town Clerk Mike Standish announced the upcoming Town meetings.   COUNCIL REPORTS    Councilmember Jones-Ivey reported that she attended a ribbon cutting for Sparkle Cleaners.   TOWN MANAGER'S REPORT    Town Manager Mary Jacobs provided the following information during the Town Manager's report; Overview of the new shopovaz.com website launched on June 1, 2020. Services of Davidson Strategic would be utilized to help the town develop and implement a customized program designed to assist businesses in Oro Valley in successfully conducting or restoring business amid the closures or the new practices as necessitated by the COVID-19 pandemic. This service would be funded by the Cares Act or Town funds that would be freed up as a result of Cares Act reimbursements to the Town. Two informational Zoom meetings would be held regarding Proposition 480: Permanent Base 6/3/20 Minutes, Town Council Regular Session 1  Adjustment. See the Town's website for further information Expect delays on La Canada starting June 4, 2020, due to the installation of a flashing pedestrian warning light at the crosswalk of Canada Hills and La Canada Drive.   ORDER OF BUSINESS    Mayor Winfield re-organized the agenda as follows: Regular Agenda item #1 would be moved to item #3, item #2 would be moved to item #5, item #3 would be moved to item #4, item #4 would be moved to item #6, item # 5 would be moved to item #1, item # 6 would be moved to item #2 and item #'s 7 and 8 would remain as posted. Mayor Winfield provided the guidelines for participation in the Town Council's Regular Session Zoom meeting. Councilmember Nicolson joined the Zoom meeting.    Motion by Mayor Joseph C. Winfield, seconded by Councilmember Joyce Jones-Ivey to amend the agenda by changing the agenda order as follows: Regular Agenda item #1 would be moved to item #3, item #2 would be moved to item #5, item #3 would be moved to item #4, item #4 would be moved to item #6, item # 5 would be moved to item #1, item # 6 would be moved to item #2 and item #'s 7 and 8 would remain as posted.  Vote: 7 - 0 Carried    Mayor Winfield continued providing guildelines for participation in the Town Council's Regular Session Zoom meeting.   INFORMATIONAL ITEMS    There were no informational items.   CALL TO AUDIENCE    No comments were received.   PRESENTATIONS   1.Proclamation - United States Army's 245th Birthday       Mayor Winfield proclaimed June 14, 2020 to be the United States Army's 245th Birthday and expressed appreciation on behalf of the people of the Town of Oro Valley, to the United States Army and the dedicated soldiers who have served in it over the 245 years it has been in existence.    The proclamation was accepted by Captain Joseph Boland of the United States Army.   CONSENT AGENDA   A.Minutes - May 20, 2020       Motion by Mayor Joseph C. Winfield, seconded by Councilmember Joyce Jones-Ivey to approve consent agenda item (A).  Vote: 7 - 0 Carried   6/3/20 Minutes, Town Council Regular Session 2  REGULAR AGENDA (Items reflect the re-organized order as passed in the motion above)   1.DISCUSSION AND POSSIBLE DIRECTION TO THE TOWN MANAGER TO FACILITATE, WITH ROMPSEN'S KNOWLEDGE AND CONSENT, COMMUNICATIONS WITH THIRD PARTIES ABOUT POSSIBLE OPTIONS FOR ITS ORO VALLEY PROPERTY COMMONLY KNOWN AS THE FORMER VISTOSO GOLF COURSE       Motion by Vice-Mayor Melanie Barrett, seconded by Mayor Joseph C. Winfield to direct the Town Manager to work with The Conservation Fund and Romspen on the potential preservation of the open space that was formerly the Vistoso golf course, and to work with The Conservation Fund to help identify possible funding, including grant funding, to acquire the property for a green space to be gifted to the Town.    Vice Mayor Barrett clarified the reason for requesting agenda item #1.    The following individuals spoke in support of item #1. Oro Valley resident Rosa Dailey Oro Valley resident Michael Bilodeau Oro Valley resident Tom Stegman Oro Valley resident Richard Molnar Oro Valley resident Sarah Nelson Oro Valley resident Bruce Baier Mayor Winfield made a motion to go into Executive Session regarding item #1. No second was received. Motion Failed.    The following individuals continued to speak on item #1. Oro Valley resident Roy Hoff Oro Valley Gayle Mateer Oro Valley resident David Chanover Oro Valley resident Anita Roger-Fields Oro Valley resident Bill Garner Oro Valley resident Eileen Itrheim Oro Valley resident Ken Brown Oro Valley residents Gordon and Anita Parkhill Oro Valley resident Patricia Sturmon Oro Valley resident Bill Sugars Oro Valley resident John Medlen Oro Valley resident Cyndy Wicker    Discussion ensued amongst Council and staff regarding item #1.    Town Clerk Mike Standish repeated the current motion on the table.    Discussion continued amongst Council and staff regarding item #1.    Motion by Councilmember Steve Solomon, seconded by Councilmember Bill Rodman to amend the main motion and request the Town Manager to facilitate, with all vested parties, all possible options for preserving the Vistoso Golf Course.    Discussion continued amongst Council and staff regarding the amended motion.    Councilmember Solomon withdrew his amendment to the main motion. Councilmember Rodman withdrew his second. 6/3/20 Minutes, Town Council Regular Session 3     Motion by Mayor Joseph C. Winfield, seconded by Vice-Mayor Melanie Barrett to direct the Town Manager to work with The Conservation Fund and Romspen on the potential preservation of the open space that was formerly the Vistoso golf course, and to work with The Conservation Fund to help identify possible funding, including grant funding, to acquire the property for a green space to be gifted to the Town.  Vote: 7 - 0 Carried    Mayor Winfield recessed the meeting at 8:20 p.m Mayor Winfield reconvened the meeting at 8:30 p.m.   2.UPDATE AND INFORMATIONAL DISCUSSION REGARDING THE CLOSED VISTOSO GOLF COURSE       Councilmember Solomon provided an overview of item #2 and requested the item be removed as a result of the previous motion and discussion provided during item #1.   3.DISCUSSION AND POSSIBLE ACTION REGARDING A MASTER SIGN PROGRAM FOR THE PROPERTY KNOWN AS TWO ORACLE PLACE, LOCATED AT 7315 N. ORACLE ROAD       Senior Planning Technician Patty Hayes presented item #3 and included the following: Purpose Subject property Existing Signs Master Sign Program Monument and Entryway Sign Locations Entryway Signs Monument Sign - Existing New Monument Sign Wall Signs General Plan Summary Property owner Melissa Lal continued the presentation regarding Two Oracle Place and included the following; Two Oracle Place Existing Conditions Planned Exterior Remodel Keri Silvyn of the Law Offices of Lazarus & Silvyn, P.C continued the presentation and included the following; Current Aerial Unique Building Goals of Sign Program Monument South Entrance Monument North Entrance (Two Options) Entryway Signage Wall Signs Under Canopy Signs CSP Modifications Discussion ensued amongst Council and staff regarding the Master Sign Program for Two Oracle Place. 6/3/20 Minutes, Town Council Regular Session 4     Motion by Councilmember Bill Rodman, seconded by Councilmember Joyce Jones-Ivey to approve the master sign program, in Attachment 1, for Two Oracle Place based on the finding that the proposed sign program is consistent with the Design Principles.    Discussion continued amongst Council and staff regarding item #3.    Motion by Councilmember Bill Rodman, seconded by Councilmember Joyce Jones-Ivey to approve the master sign program, in Attachment 1, for Two Oracle Place based on the finding that the proposed sign program is consistent with the Design Principles.  Vote: 6 - 0 Carried    Councilmember Nicolson was absent from the vote.   4.DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSED GRAZING IN A PORTION OF STONE CANYON NEIGHBORHOOD 7, LOCATED NORTH OF TORTOLITA MOUNTAIN CIRCLE ABUTTING THE TOWN'S BOUNDARIES A. PUBLIC HEARING: ORDINANCE NO. (O)20-03, A TEXT AMENDMENT TO THE RANCHO VISTOSO PLANNED AREA DEVELOPMENT TO ALLOW REQUESTS FOR CONDITIONAL USE PERMITS FOR FARMS AND RANCHES IN THE LOW-DENSITY RESIDENTIAL ZONING DISTRICT B. PUBLIC HEARING: RESOLUTION NO. (R)20-27, A CONDITIONAL USE PERMIT ALLOWING GRAZING IN A PORTION OF STONE CANYON NEIGHBORHOOD 7, LOCATED NORTH OF TORTOLITA MOUNTAIN CIRCLE ABUTTING THE TOWN'S BOUNDARIES       Senior Principal Planner Milini Simms presented item #4 and included the following: Purpose Subject Area Site History Existing Zoning Standards Item A: Text Amendment to the Rancho Vistoso Planned Area Dev. Item B: Conditional Use Permit for grazing in part of Stone Canyon Item B: Mitigation measures Planning and Zoning Commission General Plan Conformance Summary and Recommendation Paul Oland of Paradigm Land Design LLC., continued the presentation and included the following: Martin Grazing Leases Existing Grazing Limits (Fence Lines + Impassable Terrain) Summary Mayor Winfield opened the public hearing. The following individual spoke on item #4. Oro Valley resident Michael Staab Mayor Winfield closed the public hearing.    Motion by Mayor Joseph C. Winfield, seconded by Councilmember Steve Solomon to approve 6/3/20 Minutes, Town Council Regular Session 5   Motion by Mayor Joseph C. Winfield, seconded by Councilmember Steve Solomon to approve Ordinance No. (O)20-03, a text amendment to the Rancho Vistoso Planned Area Development to add farms and ranches as conditional uses to the Low Density Residential zoning district based on the finding it is in conformance with the General Plan.    Discussion ensued amongst Council and staff regarding item #4a.    Motion by Mayor Joseph C. Winfield, seconded by Councilmember Steve Solomon Ordinance No. (O)20-03, a text amendment to the Rancho Vistoso Planned Area Development to add farms and ranches as conditional uses to the Low Density Residential zoning district based on the finding it is in conformance with the General Plan.  Vote: 5 - 1 Carried  OPPOSED: Councilmember Joyce Jones-Ivey    Councilmember Nicolson was absent from the vote    Motion by Councilmember Bill Rodman, seconded by Councilmember Steve Solomon to approve Resolution No. (R)20-27 for a conditional use permit allowing grazing in a portion of Stone Canyon Neighborhood 7, as depicted and subject to the conditions in Attachment 1, based on the finding it is in conformance with the Conditional Use Permit criteria in the Zoning Code and subject to the condition that the number of allowed cows be changed to six (6).  Vote: 5 - 1 Carried  OPPOSED: Councilmember Joyce Jones-Ivey    Councilmember Nicolson was absent from the vote.   5.PUBLIC HEARING: RESOLUTION NO. (R)20-26, AUTHORIZING AND APPROVING A DECREASE TO THE RECLAIMED WATER COMMODITY RATE AND A DECREASE TO THE RECLAIMED WATER GROUNDWATER PRESERVATION FEE FOR THE TOWN OF ORO VALLEY WATER UTILITY       Water Utility Director Peter Abraham presented the FY 2020/21 Water Utility Rates and included the following: The Oro Valley Water Utility Water rate setting goals & analysis assumptions 2020 Water rate analysis - Potable water 2020 Water rate analysis - Reclaimed water 2020 Water rate staff recommendation Mayor Winfield opened the public hearing No comments were received. Mayor Winfield closed the public hearing.    Motion by Councilmember Bill Rodman, seconded by Councilmember Joyce Jones-Ivey to approve Resolution No. (R)20-26, authorizing and approving a decrease to the reclaimed commodity rate and a decrease to the reclaimed Groundwater Preservation Fee for the Town of Oro Valley Water Utility.    Discussion ensued amongst Council and staff regarding item #5.     6/3/20 Minutes, Town Council Regular Session 6   Motion by Mayor Joseph C. Winfield, seconded by Vice-Mayor Melanie Barrett to amend the motion to approve Resolution No. (R)20-26, authorizing and approving a decrease to the reclaimed commodity rate and to retain the Groundwater Preservation Fee of $.47 cents for the Town of Oro Valley Water Utility and to revisit the policy for any possible updates regarding the reclaimed ground water preservation fee.    Discussion continued amongst Council and staff regarding item #5.    Motion by Mayor Joseph C. Winfield, seconded by Vice-Mayor Melanie Barrett to amend the motion to approve Resolution No. (R)20-26, authorizing and approving a decrease to the reclaimed commodity rate and to retain the Groundwater Preservation Fee of $.47 cents for the Town of Oro Valley Water Utility and to revisit the policy for any possible updates regarding the reclaimed Groundwater Preservation fee.  Vote: 7 - 0 Carried    Motion by Mayor Joseph C. Winfield, seconded by Vice-Mayor Melanie Barrett to adopt the amended motion as approved.  Vote: 7 - 0 Carried   6.DISCUSSION AND POSSIBLE ACTION REGARDING RESOLUTION NO. (R)20-25, SUPPORTING THE NATIONAL LEAGUE OF CITIES (NLC) CITIES ARE ESSENTIAL TO AMERICA'S ECONOMIC RECOVERY CAMPAIGN       Motion by Councilmember Bill Rodman, seconded by Councilmember Rhonda Piña to approve Resolution No. (R)20-25, supporting the National League of Cities (NLC) cities are essential to America's economic recovery campaign.  Vote: 7 - 0 Carried   7.DISCUSSION AND POSSIBLE ACTION ABOUT THE TOWN OF ORO VALLEY'S CURRENT EMERGENCY PROCLAMATION AND/OR AMENDMENTS THERETO CONSIDERING GOVERNOR DUCEY'S 5/12/20 EXECUTIVE ORDER 2020-36 (AKA "STAY HEALTHY, RETURN SMARTER, RETURN STRONGER") AND/OR PIMA COUNTY'S 5/21/20 EMERGENCY PROCLAMATION       Motion by Councilmember Rhonda Piña, seconded by Councilmember Bill Rodman to continue agenda items #7 and #8 to the June 17th, 2020 Regular Session.    Motion by Councilmember Rhonda Piña, seconded by Councilmember Bill Rodman to amend the main motion by continuing agenda items #7 and #8 to the June 10th, 2020 Budget Study Session and Special Session meeting.  Vote: 4 - 3 Carried  OPPOSED: Mayor Joseph C. Winfield  Vice-Mayor Melanie Barrett  Councilmember Josh Nicolson   8.DISCUSSION ABOUT TOWN COUNCIL INPUT ON FUTURE AMENDMENTS, IF ANY, TO THE TOWN OF ORO VALLEY'S CURRENT EMERGENCY PROCLAMATION       Agenda item #8 was moved to the June 10th, 2020 Budget Study and Special Session per the previously passed amended motion.   FUTURE AGENDA ITEMS    No future agenda items were requested.   6/3/20 Minutes, Town Council Regular Session 7  ADJOURNMENT    Motion by Mayor Joseph C. Winfield, seconded by Councilmember Joyce Jones-Ivey to adjourn the meeting at 11:08 p.m.  Vote: 7 - 0 Carried     _________________________________ Michelle Stine, MMC Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 3rd day of June 2020. I further certify that the meeting was duly called and held and that a quorum was present. Dated this _____ day of ____________________, 2020. ___________________________ Michael Standish, CMC Town Clerk 6/3/20 Minutes, Town Council Regular Session 8  D R A F T   AGENDA ORO VALLEY TOWN COUNCIL BUDGET STUDY SESSION AND SPECIAL SESSION June 10, 2020 ONLINE ZOOM MEETING            SPECIAL SESSION AT OR AFTER 5:30 PM   CALL TO ORDER    Mayor Winfield called the meeting to order at 5:30 p.m.   ROLL CALL Present: Joseph C. Winfield, Mayor Melanie Barrett, Vice Mayor Rhonda Piña, Councilmember Bill Rodman, Councilmember Steve Solomon, Councilmember Absent:Joyce Jones-Ivey, Councilmember Josh Nicolson, Councilmember EXECUTIVE SESSION - Pursuant to A.R.S. §38-431.03 (A)(3) and (A)(4) about Town Golf Operations and Agreements related to those operations with Canada Hills Home Owner's Association and/or Villages Home Owner's Association    Mayor Winfield announced that the following staff members would be joining Council in Executive Session: Legal Services Director Tobin Sidles, Town Attorney Gary Cohen, Town Manager Mary Jacobs, Assistant Town Manager Chris Cornelison and Town Clerk Mike Standish.    Motion by Mayor Joseph C. Winfield, seconded by Councilmember Steve Solomon to go into Executive Session at 5:32 p.m. Pursuant to A.R.S. §38-431.03 (A)(3) and (A)(4) about Town Golf Operations and Agreements related to those operations with Canada Hills Home Owner's Association and/or Villages Home Owner's Association.  Vote: 5 - 0 Carried    Councilmember Jones-Ivey and Councilmember Nicolson absent from the vote. Councilmember Jones-Ivey joined the meeting before going into Executive Session.   ADJOURNMENT OF THE SPECIAL SESSION    Motion by Mayor Joseph C. Winfield, seconded by Vice Mayor Melanie Barrett to adjourn the Special Session at 6:11 p.m.  Vote: 6 - 0 Carried   6/10/20 Minutes, Town Council Budget Study and Special Session  1   Councilmember Nicolson was absent.   BUDGET STUDY SESSION AT OR AFTER 6:00 PM   CALL TO ORDER     Mayor Winfield called the Budget Study Session to order at 6:13 p.m. Mayor Winfield provided the guidelines for participation in the Town Council's Budget Study Session and Special Session Zoom meeting.   ROLL CALL Present:Joseph C. Winfield, Mayor Melanie Barrett, Vice Mayor Rhonda Piña, Councilmember Bill Rodman, Councilmember Steve Solomon, Councilmember Joyce Jones-Ivey, Councilmember Absent:Josh Nicolson, Councilmember   BUDGET STUDY SESSION AGENDA   1.PRESENTATION AND POSSIBLE DISCUSSION OF THE TOWN'S FISCAL YEAR 2019/20 FINANCIAL UPDATE THROUGH APRIL 2020       Finance and Budget Administrator Wendy Gomez presented the Fiscal Year 19/20 Financial Update through April 2020 and included the following: General Fund Revenues General Fund Expenditures General Fund Highway Fund Community Center Fund Discussion ensued amongst Council and staff regarding Budget Study Session item #1.   2.PRESENTATION AND DISCUSSION OF THE FY 2020/21 TOWN MANAGER'S RECOMMENDED BUDGET       Town Manager Mary Jacobs provided a brief summary regarding the presentations of the Fiscal Year 20/21 Town Manager's Recommended Budget. Community Center Fund  Parks and Recreation Director Kristy Diaz-Trahan presented the proposed Community Center Fund budget and included the following: Community Center Fund Community Center Antares Golf Tony Marino, with Antares Golf, continued the presentation and provided an overview of Antares Golf that 6/10/20 Minutes, Town Council Budget Study and Special Session  2  Tony Marino, with Antares Golf, continued the presentation and provided an overview of Antares Golf that included the following: History of Antares Golf (formerly known as Billy Casper Golf) Transition plan and transition team First year goals Golf Management Services Questions Discussion ensued amongst Council, staff and Mr. Marino. CARES ACT REIMBURSEMENT Town Manager Mary Jacobs presented the following information regarding possible CARES Act reimbursement to the Town of Oro Valley; Cares Act Reimbursement Discussion ensued amongst Council and Ms. Jacobs regarding Cares Act reimbursement. Ms. Jacobs continued the presentation and included the following: Proposed Allocation Strategy Business Support ($1M) Town Services and Continuity of Operations ($1.3M) Future Resurgence ($1M) Town Council Strategic Priorities ($1M) Additional Contingency ($1M) Discussion continued amongst Council and staff regarding the possible CARES Act reimbursement.   ADJOURNMENT OF THE BUDGET STUDY SESSION    Mayor Winfield adjourned the Budget Study Session at 8:37 p.m. Mayor Winfield recessed the meeting at 8:38 p.m. Mayor Winfield reconvened the meeting at 8:48 p.m.   RECONVENE THE SPECIAL SESSION   CALL TO ORDER     Mayor Winfield called the Special Session to order at 8:48 p.m.   SPECIAL SESSION AGENDA   1.DISCUSSION AND POSSIBLE ACTION ABOUT THE TOWN OF ORO VALLEY'S CURRENT EMERGENCY PROCLAMATION AND/OR AMENDMENTS THERETO CONSIDERING GOVERNOR DUCEY'S 5/12/20 EXECUTIVE ORDER 2020-36 (AKA "STAY HEALTHY, RETURN SMARTER, RETURN STRONGER") AND/OR PIMA COUNTY'S 5/21/20 EMERGENCY PROCLAMATION       Councilmember Piña requested clarification regarding the differences between the Governor's 6/10/20 Minutes, Town Council Budget Study and Special Session  3   Councilmember Piña requested clarification regarding the differences between the Governor's Proclamation and the Town of Oro Valley Mayor's Proclamation. Town Attorney Gary Cohen provided clarification regarding the differences between the proclamations. Discussion ensued amongst Council and staff regarding Special Session Agenda item #1.   2.DISCUSSION ABOUT TOWN COUNCIL INPUT ON FUTURE AMENDMENTS, IF ANY, TO THE TOWN OF ORO VALLEY'S CURRENT EMERGENCY PROCLAMATION       Councilmember Rodman and Councilmember Piña asked for clarification regarding Council's input on future amendments, if any, to the Town of Oro Valley's current Emergency Proclamation could be addressed. Discussion ensued amongst Council and staff regarding input on future amendments, if any, to the Town of Oro Valley's current Emergency Proclamation.   ADJOURNMENT    Motion by Mayor Joseph C. Winfield, seconded by Councilmember Joyce Jones-Ivey to adjourn the meeting at 9:04 p.m.  Vote: 6 - 0 Carried    Councilmember Nicolson was absent.     ______________________________ Michelle Stine, MMC Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the budget study session and special session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 10th day of June 2020. I further certify that the meeting was duly called and held and that a quorum was present. Dated this _____ day of ____________________, 2020. ___________________________ Michael Standish, CMC Town Clerk 6/10/20 Minutes, Town Council Budget Study and Special Session  4  D R A F T   MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION JUNE 17, 2020 ONLINE ZOOM MEETING            REGULAR SESSION AT OR AFTER 6:00 PM   CALL TO ORDER    Mayor Winfield called the meeting to order at 6:00 p.m.   ROLL CALL Present: Joseph C. Winfield, Mayor Melanie Barrett, Vice-Mayor Rhonda Piña, Councilmember Bill Rodman, Councilmember Steve Solomon, Councilmember Absent: Joyce Jones-Ivey, Councilmember Josh Nicolson, Councilmember PLEDGE OF ALLEGIANCE    Councilmember Piña recited the Pledge of Allegiance.   UPCOMING MEETING ANNOUNCEMENTS    Town Clerk Mike Standish announced the upcoming Town meetings.   COUNCIL REPORTS    Vice Mayor Barrett reported that Council had been working closely with staff to stay informed with local and national events. Vice Mayor Barrett also expressed her appreciation to first responders. Councilmember Jones-Ivey joined the Zoom meeting   TOWN MANAGER'S REPORT    Town Manager Mary Jacobs reported on the death of George Floyd and said that local government officials had the obligation to treat members of the community and those within our organization, fairly and equitably. Councilmember Nicolson joined the Zoom meeting. Oro Valley Police Chief Kara Riley provided an overview of recent police reform measures and how the 6/17/20 Minutes, Oro Valley Town Council Regular Session 1  Oro Valley Police Department complied with these measures. Chief Riley also thanked firefighters for their service and assistance in dealing with the Big Horn fire. Town Manager Mary Jacobs continued the Town Manager's Report and included the following: Update on COVID-19 precautions Overview of Proposition 480 Recognized and expressed appreciation to the first responders dealing with the Big Horn Fire Public information outreach efforts regarding possible flooding as a result of the Big Horn Fire   ORDER OF BUSINESS    Mayor Winfield reviewed the order of business and stated that the order would stand as posted.    Mayor Winfield provided the guidelines for participation in the Town Council's Regular Session Zoom meeting.   INFORMATIONAL ITEMS    There were no Informational Items.   CALL TO AUDIENCE    No comments were received.   PRESENTATIONS    There were no presentations.   CONSENT AGENDA   A.Minutes - May 22, May 27, and May 28, 2020      B.Request for approval of a Final Plat Amendment to remove a portion of the no access easement along the south side of Tortolita Mountain Circle in Stone Canyon Neighborhood II      C.Resolution No. (R)20-28, authorizing and approving an intergovernmental agreement between the Town of Oro Valley and Pima County regarding payment for the incarceration of municipal prisoners       Motion by Mayor Joseph C. Winfield, seconded by Councilmember Bill Rodman to approve Consent agenda items (A) - (C).  Vote: 7 - 0 Carried   REGULAR AGENDA   1.PUBLIC HEARING: ORDINANCE NO. (O)20-04, AMENDING THE ORO VALLEY TOWN DEVELOPMENT IMPACT FEES BY REPEALING AND REPLACING WITH NEW FEES AS PROVIDED IN EXHIBIT "A"       Strategic Initiatives Manager Amanda Jacobs presented item #1 and included the following: 6/17/20 Minutes, Oro Valley Town Council Regular Session 2   Strategic Initiatives Manager Amanda Jacobs presented item #1 and included the following: Purpose Impact Fee Process Proposed Development Impact Fees Arizona Fee Comparison Non-Residential Fee Comparison Key State Law Requirements Options Grandfathering Fee Provisions Grandfathering Project Examples Questions Mayor Winfield opened the public hearing. The following individuals spoke regarding item #1. Oro Valley resident and President and CEO of the Greater Oro Valley Chamber of Commerce Dave Perry Oro Valley resident Timothy Bohen Mayor Winfield closed the public hearing. Discussion ensued amongst Council and staff regarding the proposed Development Impact Fees.    Motion by Councilmember Steve Solomon, seconded by Councilmember Bill Rodman to approve Ordinance No. (O)20-04, amending the Oro Valley Town Development Impact Fees by repealing and replacing with the new development impact fees as provided in "Exhibit A," and repealing all resolutions, ordinances and rules of the Town of Oro Valley in conflict therewith, effective July 1, 2022 due to the uncertainties of the current environment with the COVID-19 pandemic.    Discussion continued amongst Council and staff regarding item #1.    Motion by Vice-Mayor Melanie Barrett, seconded by Councilmember Josh Nicolson to deny Ordinance No. (O)20-04, amending the Oro Valley Town Development Impact Fees as provided in "Exhibit A."    Discussion continued amongst Council and staff regarding item #1.    Councilmember Solomon accepted the amendment to the main motion, Councilmember Rodman denied the amendment.    Motion by Vice-Mayor Melanie Barrett, seconded by Councilmember Josh Nicolson to deny Ordinance No. (O)20-04, amending the Oro Valley Town Development Impact Fees as provided in "Exhibit A."  Vote: 2 - 5 Failed  OPPOSED: Mayor Joseph C. Winfield  Councilmember Joyce Jones-Ivey  Councilmember Rhonda Piña  Councilmember Bill Rodman  Councilmember Steve Solomon    Motion by Councilmember Steve Solomon, seconded by Councilmember Bill Rodman to 6/17/20 Minutes, Oro Valley Town Council Regular Session 3   Motion by Councilmember Steve Solomon, seconded by Councilmember Bill Rodman to approve Ordinance No. (O)20-04, amending the Oro Valley Town Development Impact Fees by repealing and replacing with the new development impact fees as provided in "Exhibit A," and repealing all resolutions, ordinances and rules of the Town of Oro Valley in conflict therewith, effective July 1, 2022 due to the uncertainties of the current environment with the COVID-19 pandemic.  Vote: 7 - 0 Carried    Mayor Winfield recessed the meeting at 7:55 p.m. Mayor Winfield reconvened the meeting at 8:05 p.m.   2.PUBLIC HEARING: RESOLUTION NO. (R)20-31, ADOPTION OF THE TENTATIVE BUDGET FOR FY 2020/21 AND SETTING THE LOCAL ALTERNATIVE EXPENDITURE LIMITATION FOR FY 2020/21       Town Manager Mary Jacobs gave a brief overview of item #2 and introduced Chief Financial Officer David Gephart. Mr. Gephart presented item #2 and included the following: FY20/21 Tentative Budget FY 20/21 Tentative Budget by Fund FY 20/21 Revenue Sources - $105.4M FY 20/21 Expenditure Categories - $105.4M FY 20/21 Capital Improvement Program (CIP) FY 20/21 General Fund Overview Final Notes and Next Steps Mayor Winfield opened the public hearing. No comments were received. Mayor Winfield closed the public hearing. Discussion ensued amongst Council and staff regarding the adoption of the tentative budget for FY 2020/21 and setting the Local Alternative Expenditure Limitation for FY 2020/21.    Motion by Mayor Joseph C. Winfield, seconded by Councilmember Bill Rodman to approve Resolution No. (R)20-31, adopting the Tentative Budget for Fiscal Year 2020/21, and setting the local alternative expenditure limitation for Fiscal Year 2020/21 at $105,435,626.  Vote: 7 - 0 Carried   3.RESOLUTION NO. (R)20-29, DISCUSSION AND POSSIBLE ACTION REGARDING ADOPTING THE PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM (PSPRS) PENSION FUNDING POLICY AND ACCEPTING THE TOWN'S SHARE OF ASSETS AND LIABILITIES UNDER THE PSPRS ACTUARIAL VALUATION REPORT       Chief Financial Officer David Gephart presented item #3 and included the following: Overview - Pension Funding Policy Plan Financial Position - June 30, 2019 Oro Valley Police Summary report - Contribution Rate - Page 2 Summary report - Funded status - Page 2 Contribution Requirements 2019 (Police Pension) Page 4 of report 6/17/20 Minutes, Oro Valley Town Council Regular Session 4  Asset Support - Page 14 Impact of additional contributions - page 8 PSPRS Police Employer Cost by Year Discussion ensued amongst Council and staff regarding item #3.    Motion by Mayor Joseph C. Winfield, seconded by Councilmember Joyce Jones-Ivey to approve Resolution No. (R)20-29, adopting the Public Safety Personnel Retirement System (PSPRS) Pension Funding Policy and accepting the Town's share of assets and liabilities under the PSPRS actuarial valuation report.  Vote: 7 - 0 Carried   4.RESOLUTION NO. (R)20-30, AUTHORIZING AND APPROVING AN AMENDMENT TO THE TOWN FINANCIAL AND BUDGETARY POLICIES TO COMPLY WITH GOVERNMENTAL ACCOUNTING STANDARDS BOARD STATEMENT NO.54, COMMITTING THE ENDING FUND BALANCE FOR CERTAIN SPECIAL REVENUE FUNDS FOR SPECIFIC PURPOSES, AND AUTHORIZING THE TOWN MANAGER OR A DESIGNEE TO ASSIGN FUND BALANCE TO A SPECIFIC PURPOSE       Chief Financial Officer David Gephart gave an overview of item #4. Discussion ensued amongst Council and staff regarding item #4.    Motion by Mayor Joseph C. Winfield, seconded by Councilmember Rhonda Piña to approve Resolution No. (R)20-30, amending the Town Financial and Budgetary Policies to comply with Governmental Accounting Standards Board Statement No. 54, committing the ending fund balance for certain Special Revenue Funds for specific purposes, and authorizing the Town Manager or a designee to assign fund balance to a specific purpose.  Vote: 7 - 0 Carried   FUTURE AGENDA ITEMS    No future agenda items were requested.   ADJOURNMENT    Motion by Mayor Joseph C. Winfield, seconded by Councilmember Joyce Jones-Ivey to adjourn the meeting at 9:51 p.m.  Vote: 7 - 0 Carried     ________________________________ Michelle Stine, MMC Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 17th day of June 2020. I further certify that the meeting was duly called and held and that a quorum was present. Dated this _____ day of ____________________, 2020. 6/17/20 Minutes, Oro Valley Town Council Regular Session 5  ___________________________ Michael Standish, CMC Town Clerk 6/17/20 Minutes, Oro Valley Town Council Regular Session 6     Town Council Regular and Study Session B. Meeting Date:07/01/2020   Requested by: George Dunscomb Submitted By:Suzanne Wentzel, Magistrate Court Department:Magistrate Court SUBJECT: Resolution No. (R)20-32, authorizing and approving an Intergovernmental Agreement (IGA) between the Town of Oro Valley and the Pima County Jail to provide officer coverage and access to a video link at the jail for video proceedings between the jail and the Court RECOMMENDATION: Staff recommends approval of the IGA between the Town and the Pima County Sheriffs' Department for Jail staff to move Oro Valley prisoners to and from their cells to the video court room. EXECUTIVE SUMMARY: This IGA is a renewal of the IGA approved previously by resolution No. (R)20-16, which expires July 1, 2020. The IGA allows the Magistrate Court to access the video system at the jail, reserves a specified time for those hearings one time each week, and provides for jail officers to be present to move the Oro Valley prisoners from their cells to the video courtroom, watch them during the hearing, give them their paperwork and move them back to their cells.   BACKGROUND OR DETAILED INFORMATION: The Town of Oro Valley previously entered into an IGA with Pima County to provide video conferencing capabilities between the Pima County Jail Court Room and the Oro Valley Magistrate Court Room. The video equipment has been purchased and should be operational in the very near future.  Video conferencing reduces costs to the Town by allowing the Court to conduct hearings with in custody defendants without having to physically load them into a van and drive them to the Town Court facility. It saves money on security costs and gasoline, and it reduces risk to all involved. The attached IGA between the Town of Oro Valley and Pima County sets out the terms of the Town’s use of the jail facility and staff to conduct the in-custody hearings.   FISCAL IMPACT: The IGA provides that the County Jail will provide one officer, at $33 for one hour each week, 52 weeks per year, for a total projected expense of $1,731 per year. The Magistrate Court had been utilizing Arizona Rangers to conduct transports, one time each week at a cost of $200 per court session for two officers, at a projected annual cost of $10,400. Additionally, there are savings in the costs of the gasoline and upkeep of the transport van.   SUGGESTED MOTION: I MOVE to APPROVE Resolution No. (R)20-32, approving the IGA between the Town of Oro Valley and Pima County for the use of video equipment and personnel at the jail for video court proceedings. Attachments (R)20-32 Resolution IGA Video Court Hearings  IGA Video Court  RESOLUTION NO. (R)20-32 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN PIMA COUNTY, AND THE TOWN OF ORO VALLEY FOR THE PROVISION OF VIDEO COURT HEARINGS OF MUNICIPAL PRISONERS ; AN D DIRECTING THE TOWN MANAGER, TOWN CLERK, TOWN LEGAL SERVICES DIRECTOR, OR THEIR DULY AUTHORIZED OFFICERS AND AGENTS TO TAKE ALL STEPS NECESSARY TO CARRY OUT THE PURPOSES AND INTENT OF THIS RESOLUTION WHEREAS, pursuant to A.R.S. § 11 -952, et. seq., the C ounty and municipal corporation participating jurisdictions may contract for services and enter into agreements with one another for joint or cooperative action; and WHEREAS, the Town of Oro Valley desires to enter into the Intergovernmental Agreement (“IGA”) with Pima County for the provision of video court hearings of municipal prisoners; and WHEREAS, the Pima County Sheriff’s Department Corrections Bureau shall provide the Town of Oro Valley’s Magistrate Court with a video court session between Oro Valley Magistrate Court and the Pima County Adult Detention Center; and WHEREAS, each video court session will be held weekly on Thursdays at 0830 hours for a period of one hour, unless a different schedule is otherwise agreed to by both parties ; and WHEREAS, it is in the best interest of the Town to enter into the Intergovernmental Agreement, attached hereto as Exhibit “A” and incorporated herein by this reference, for the provision of video court hearings of municipal prisoners; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA AS FOLLOWS: 1. That the Intergovernmental Agreement between Pima County and the Town of Oro Valley, attached hereto as Exhibit “A” is hereby approved. 2. That the Town Magistrate of the Town of Oro Valley and other administrative officials are hereby authorized to take such steps as necessary to execute and implement the terms of the Intergovernmental Agreement. 3. The Town Manager, Town Clerk, Town Legal Services Director, or their duly authorized officers and agents are hereby authorized and directed to take all steps necessary to carry out the purposes and intent of this resolution. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 1st day of July, 2020. 2 TOWN OF ORO VALLEY, ARIZONA _______________________________ Joseph C. Winfield, Mayor ATTEST: APPROVED AS TO FORM : Michael Standish, Town Clerk Tobin Sidles, Legal Services Director Date: Date: 3 EXHIBIT “A” 1 INTERGOVERNMENTAL AGREEMENT BETWEEN TOWN OF ORO VALLEY AND PIMA COUNTY FOR PROVISION OF VIDEO -COURT HEARINGS OF MUNICIPAL INMATES THIS INTERGOVERNMENTAL AGREEMENT (IGA), is entered into pursuant to ARS § 11-952 (as amended) by and between: THE TOWN OF ORO VALLEY, a municipal corporation, (hereinafter sometimes referred to as the “Town”); and THE COUNTY OF PIMA, a body politic and corporate, a political subdivision of the State of Arizona, (hereinafter sometimes referred to as the “County”). WHEREAS the Parties desire to enter into an agreement to provide video -court hearings for municipal inmates; and WHEREAS the Town and County may contract for services and enter into agreements with one another for joint or cooperative action pursuant to A.R.S. § 11-952, et seq.; and WHEREAS the provision of video-court hearings for m unicipal inmates will be in the best interests of the Parties and the citizens of Pima County. NOW THEREFORE, The Town and County hereby agree as follows : Agreement 1. Purpose. The purpose of this IGA is to set forth the terms and conditions for the Pima County Sheriff’s Department Corrections Bureau to provide the Town of Oro Valley’s Municipal Court with a video court session between Oro Valley Municipal Court (OVMC) and the Pima County Adult Detention Complex (PCADC). 2. Obligations of the Parties. PCADC will be responsible for pulling OVMC’s inmate files and preparing them for court, preparing their inmates for court, providing security in the courtroom, providing clerical support for court documentation and faxing required documentation back to OVMC. OVMC shall fax PCADC’s Records Unit appropriate documentation on each OVMC defendant prior to the defendant leaving the video court session. Each video court session will be weekly on Thursdays, beginning at 0830 hours. This session both Town and County agree that this schedule may be changed based on either party’s need for more video court time, or based on other factors that could require a different schedule. 2 OVMC shall complete the video court session no later than 0930 hours. Any hearing extending past 0930 hours shall be continued at a later date. Town will pay for one weekly hour of video court which will cover the cost of one Corrections Officer for one hour for security. The current salary rate for these employees is: Corrections Officer (1 hour) $32.53 Total for one hour: $32.53 “Town of Oro Valley inmate” shall mean any person who has been incarcerated as a result of a charge pending in the Town of Oro Valley Municipal Court, as a result of an agreement between the Town of Oro Valley and another jurisdiction to allow the person to serve his/her sentence locally, or has been sentenced pursuant to an order of the Town of Oro Valley Municipal Court and for whom the Town of Oro Valley has the legal obligation to provide or pay for prisoner housing (this Agreement does not create such an obligation, that obligat ion exists under current Arizona Law). A prisoner arrested by the Town of Oro Valley Police Department solely on another governmental entity warrant is not a Town of Oro Valley prisoner. Criteria and Rules Governing Billing: a. A “billable video-court session” is defined as that period commencing at 0830 hours and ending at 0930 hours each Thursday, or any fractional part thereof. b. Should a “billable video-court session” not occur in any given week, the Town will not be billed that week. c . The Town will be billed monthly for these services. Invoicing for these services will be separate from the monthly incarceration billing invoice and must be paid separately. Criteria for Assessment of Billing: a. The costs of a “billable video-court session” shall be based on the current rates of salary each involved class of employee currently earns. These rates are subject to increase as wages increase for the classification. b. County will give Town a thirty (30) day notice of any sala ry rate increase and Town will be billed accordingly. County will submit a statement of Town video-court session charges on a monthly basis. This statement shall provide information in chronological order as follows: billing period, dates of video court sessions, weekly costs of individual employees, weekly totals, and the monthly total bill. Any individual video court session charge contested shall be made known to the County within 30 days after receipt of the monthly billing. If the Town notifies the County of a dispute within 30 days of receipt of the monthly billing, the Town may withhold payment on those specific video court sessions for which billing is disputed until the disput e has been resolved. No dispute will be accepted if not made within 30 days after the receipt on the monthly billing. Disputes about the billing statement shall be jointly reviewed by both parties and satisfactorily resolved within 45 days of the monthly billing. All charges shall be paid within sixty days of receipt of the monthly billing, excluding contested charges. Contested charges shall be paid within 30 days of 3 resolution of the dispute. Charges remaining unresolved after the 60-day period may be arbitrated by a mutually acceptable third party. Town agrees to pay interest on outstanding charges beginning on the 10th day after resolution of the billing at a rate of 10% per annum until paid. Town agrees that when a check is sent to County in paym ent of previously disputed charge, Town will attach an invoice detailing what specific charges are being paid. Town agrees that when funds are withheld due to a disputed charge, the specific charge being disputed, and the amount of payment being withheld, will be specified on an invoice attached to the payment check for the period in which the charge disputed was included. Town agrees to attach to each check submitted to County an invoice indicating the dates for which that check is to be applied. 3. Term. This IGA shall be in effect from July 1, 2020 through June 30, 2021. This IGA may be extended for four (4) additional one (1) year periods or any portion thereof. Any extension shall be by written amendment executed by the governing bodies of the parties. 4. Costs. Neither party shall be obliged to the other party for any costs incurred pursuant to this IGA, except as herein provided. 5. Jurisdiction. Nothing in this IGA shall be construed as either limiting or extending the statutory jurisdiction of either of the parties. 6. Indemnification. To the extent permitted by law, each party agrees to indemnify, defend and save harmless the other, their appointed boards and commissions, officia ls, employees and insurance carriers, individually and collectively from all losses, claims, suits, demands, expenses, subrogation, attorney’s fees or actions of any kind resulting from all personal injury including bodily injury and death, and property damage occasioned during the term of this Agreement for acts or omissions of such party, its agents, officials, and employees. 7. Insurance. Each party shall obtain and maintain at its own expense, for the duration of this IGA, the following type(s) and amounts of insurance: a) Commercial General Liability in the amount of $1,000,000.00 combined single limit Bodily Injury and Property Damage. b) Commercial or Business automobile liability coverage for owned, non -owned and hired vehicles used in the performance of this IGA with limits in the amount of $1,000,000.00 combined single limit or $1,000,000.00 Bodily Injury, $1,000,000.00 Property Damage. c) If this IGA involves professional services, professional liability insurance in the amount of $1,000,000.00. d) If required by law, workers’ compensation coverage including employees’ liability coverage. The above requirements may be met through self insurance pursuant to A.R.S. §§ 11 -261 and 11-981 or participation in an insurance risk pool under A.R.S. § 11 -952.01 at no less than the minimal coverage levels set forth in this article. Parties to this IGA shall provide thirty (30) days written notice to all other parties of cancellation, non-renewal or material change of coverage. 8. Non-Appropriation. Notwithstanding any other provision in this IGA, this IGA may be terminated if for any reason the Pima County Board of Supervisors does not appropriate sufficient monies for the purpose of maintaining this IGA. In the event of such cancellation, 4 County shall have no further obligation to the Town other than for services already provided. 9. Termination. Either party may, at any time and without cause, terminate this IGA by providing ninety (90) days written notice of intent to terminate. 10. Conflict of Interest. This IGA is subject to cancellation for conflict of interest pursuant to the provisions of ARS § 38-511, the pertinent provisions of which are incorporated herein by reference. 11. Compliance with Laws. Each party to this IGA comply with all federal, state, and local laws, rules, regulations, standards, and Executive Orders, without limitation to those designated within this IGA. The laws and regulations of the State of Arizona shall govern the rights of the parties, the performance of this IGA, and any disputes hereunder. Any action relating to this IGA shall be brought in a court of the State of Arizona in Pim a County. Any charges in the governing laws, rules, and regulations during the terms of this IGA shall apply, but do not require an amendment. 12. Non-Discrimination. Town and County will not discriminate against any Town or County employee, client or any other individual in any way involved with the T own or County, because of race, age, creed, color, religion, sex, disability or national origin in the course of carrying out duties pursuant to this Intergovernmental Agreement. Town and County agree to comply with the provisions of Arizona Executive Order 99-4, which are incorporated into this agreement by reference as if set forth in full. 13. ADA. Each party shall comply with all applic able provisions of the Americans with Disabilities Act (Public Law 101-336, 42 U.S.C. 12101-12213) and all applicable federal regulations under the Act, including 28 CFR Parts 35 and 36. 14. Legal Authority. Neither party warrants to the other its legal authority to enter into this IGA. If a court, at the request of a third person, should declare that either party lacks authority to enter into this IGA, or any part of it, then the IGA, or parts of it affected by such order, shall be null and void, and no recovery may be had by either party against the other for lack of performance or otherwise. 15. Workers’ Compensation. Each party shall comply with the notice of A.R.S. § 23-1022(E). For purposes of A.R.S. § 23-1022, irrespective of the operations pr otocol in place, each party is solely responsible for the payment of Workers’ Compensation benefits for its employees. 16. No Joint Venture. It is not intended by this IGA to, and nothing contained in this IGA shall be construed to, create any partnership, joint venture or employment relationship between the parties or create any employer-employee relationship between County and Town employees, or between Town and any County employees. Neither party shall be liable for any debts, accounts, obligations or other liabilities whatsoever of the other, including, without limitation, the other party’s obligation to withhold Social Security and income taxes for itself or any of its employees. 17. No Third Party Beneficiaries. Nothing in the provisions of this IGA is intended to create duties or obligations to or rights in third parties not parties to this IGA or affect the legal liability of either party to the IGA by imposing any standard of care with respect to the maintena nce of public facilities different from the standard of care imposed by law. 5 18. Severability. If any provision of this IGA, or any application thereof to the parties or any person or circumstances, is held invalid, such invalidity shall not affect othe r provisions or applications of this IGA which can be given effect without the invalid provision or application and to this end the provisions of this IGA are declared to be severable. 19. Notice. Any notice required or permitted to be given under this IGA shall be in writing and shall be served by delivery or by certified mail upon the other party as follows (or at such other address as may be identified by a party in writing to the other party): County: Town: Pima County Sheriff’s Department Town of Oro Valley Corrections Bureau Chief 11000 North La Canada Dr. 1750 E. Benson Highway Oro Valley, AZ 85737 Tucson, AZ 85714 With copies to: County Administrator 130 W. Congress St., 10th Floor Tucson, AZ 85701 Clerk of the Board 130 W. Congress St., 5th Floor Tucson, AZ 85701 20. Entire Agreement. This document constitutes the entire agreement between the parties pertaining to the subject matter hereof, and all prior contemporaneous agreements and understandings, oral or written, are hereby superseded and merged herein. This IGA shall not be modified, amended, altered or extended except through a written amendment executed by the parties. Remainder of Page Intentionally Left Blank 6 In Witness Whereof, County has caused this Intergovernmental Agreement to be executed by the Chairman of its Board of Supervisors, upon resolution of the Board and attested to by the Clerk of the Board, and Town has caused this Intergovernmental Agreement to be executed by the Mayor upon resolution of its Town Council and attested to by the Town Clerk: ATTEST: TOWN OF ORO VALLEY, a municipal corporation ___________________________________ ___________________________________ Town of Oro Valley Clerk Mayor Date Date ATTEST: PIMA COUNTY, a body politic ____________________________________ ___________________________________ Clerk, Board of Supervisors Chairman, Board of Supervisors Date Date 7 Intergovernmental Agreement Determination The foregoing Intergovernmental Agreement between Pima County and the Town of Oro Valley has been reviewed pursuant to A.R.S. § 11-952 by the undersigned, who have determined that it is in proper form and is within the powers and authority granted under th e laws of the State of Arizona to those parties to the Intergovernmental Agreement represented by the undersigned. PIMA COUNTY: TOWN OF ORO VALLEY: __________________________________ _________________________________ Deputy County Attorney Town of Oro Valley Attorney    Town Council Regular and Study Session C. Meeting Date:07/01/2020   Requested by: Bayer Vella, Community and Economic Development  Submitted By:Hannah Oden, Community and Economic Development Case Number: 2000761 SUBJECT: Request for approval of a Conceptual Architecture request for a new multi-purpose building at Pusch Ridge Christian Academy RECOMMENDATION: The Planning and Zoning Commission recommended approval of the proposal, as shown in Attachment 1, at its June 2, 2020 meeting.  EXECUTIVE SUMMARY: The purpose of this request is to consider Conceptual Architecture for the addition of an approximately 17,000 square foot multi-purpose building at Pusch Ridge Christian Academy (Attachment 1). The campus is located east of Oracle Road between Calle Concordia and Linda Vista Boulevard, as shown on the map to the right.  The property is zoned as Private Schools and Churches. This zoning district permits buildings up to 24 feet in height, but gymnasiums may be increased to 36 feet subject to Planning and Zoning Commission approval. The Planning and Zoning Commission approved this height allowance at their June 2, 2020 meeting, as the proposed multi-purpose building includes a gymnasium.  The proposed building uses similar architectural and design features found throughout the existing campus and conforms to the previously approved Master Development Plan.  The proposal is in conformance with the Design Principles and Design Standards of the Zoning Code. Planning and Zoning Commission recommended approval at the June 2, 2020 meeting. BACKGROUND OR DETAILED INFORMATION: Related Approvals  1980: Development Plan approved 2003: Updated Master Development Plan Approved by Town Council 2003: Revised Master Development Plan Approved, dividing a 40,000 sf classroom building into two separate buildings 2003: Architecture for a classroom building (Building 2) approved by the Development Review Board 2019: Architecture for a classroom building (Building 3) and a modular building approved by Town Council 2020: Revised Master Development Plan approved, reflecting Building 3 and the modular building 2020: Public Art approved for the campus by Town Council Existing Site Conditions  Zoning: Private Schools and Churches Area of the development is 48.17 acres Soccer, baseball, and football fields Basketball court Parking areas Modular buildings Building 1 (51,470 sf) Classroom Building 2 (18,600 sf) Classroom Building 3 (under construction, 20,400 sf) Proposed Improvements  Construct a new approximately 17,000 sf multi-purpose building The proposed multi-purpose building will be located south of the outdoor performing arts amphitheater near the main entrance to the school. The structure will be situated near Building 2 and a future modular building, as shown in the image to the right and in Attachment 2. It uses similar architectural elements and colors as the design of existing buildings on campus. The proposed location is in conformance with the previously approved Master Development Plan (Attachment 3).  Conceptual Architecture is reviewed for conformance with the Design Principles and Design Standards of the Zoning Code. The following is a list of noteworthy Design Principles in italics followed by staff commentary: Conceptual Architectural Design Review Principles, Zoning Code Section 22.9.D.5.b.i: Design: building architectural design shall be appropriate for the climate and characteristics of the Sonoran Desert, including indigenous and traditional textures, colors, and shapes found in and around Oro Valley. All  development shall maintain and strengthen the high quality of design exemplified in Oro Valley through project creativity and design excellence. The proposed multi-purpose building incorporates architectural styles, materials, and colors found in the Oro Valley area and compliments the existing buildings and overall style of the campus, particularly Buildings 2 and 3 which have a complimentary design (Attachment 4). The multi-purpose building uses similar colors and materials as the existing classroom buildings including smooth and split face CMU block, metal panels with a rusted finish, and metal canopies over the entrances and covered patios painted to match the existing buildings. Awnings over the windows promote energy conservation and a design appropriate to the Sonoran Desert environment. Overall, the design of the proposed multi-purpose building and the durable materials used creates a cohesive design and compliments the larger campus and Oro Valley community. Section 22.9.D.5.b.ii: Scale, Height and Mass: building scale, height and mass shall be consistent with the Town-approved intensity of the site, designated scenic corridors, and valued mountain views. Buildings shall be designed to respect the scale of adjoining areas and should mitigate the negative and functional impacts that arise from scale, bulk and mass. The height of the proposed multi-purpose building is 36 feet to the top of the parapet. Section 23.8.E.1 of the Town Zoning Code permits buildings up to 24 feet tall in the subject zoning district and gymnasiums may be up to 36 feet tall subject to Planning and Zoning Commission approval. The proposed multi-purpose building includes a gymnasium (Attachment 5), and the Planning and Zoning Commission voted to approve this height allowance at the June 2, 2020 meeting. Existing buildings on campus range from 18 feet to 28 feet in height. The proposed multi-purpose building will be the tallest on campus, but is within the height allowance permitted by the Zoning Code. Regarding potential visual impacts from the requested height, the multi-purpose building is proposed just southeast of the main entrance to the school adjacent to the outdoor performing arts amphitheater, which is a focal point of the campus. West of the proposed building is a parking lot and Oracle Road is over 700 feet away. A view rendering of the proposed building from Oracle Road is included in Attachment 1. East of the proposed building is Building 2 (existing classrooms), and National Forest Service land. The building will have little to no visual impact from adjacent properties or roadways due to its distance from surrounding areas, topography, and existing vegetation. All mechanical equipment, such as air conditioning units, will be mounted on the roof and fully screened.  The footprint of the multi-purpose building mirrors that of other campus buildings and is within the approved square footage indicted on the original Master Development Plan approved in 2003 (Attachment 3). The applicant has stepped back the top portion of the building on the south, east, and west facades which serves to break up the mass of the building. Rusted metal paneling, parapets, windows, and a covered entryway and patio also work to soften the bulk of the building.  Section 22.9.D.5.b.iii: Facade Articulation: all building facades shall be fully articulated, including variation in building massing, roof planes, wall planes, and surface articulation. Architectural elements including, but not limited to, overhangs, trellises, projections, awnings, insets, material, and texture shall be used to create visual interest that contributes to a building’s character. As previously mentioned, the proposed multi-purpose building utilizes varied wall planes by stepping back the top part of the building on three facades. All four sides of the building also use a variety of colors and materials that add visual interest and compliments the larger campus. The main entrance to the building is on the north elevation and the applicant has included a covered entry-way that adds dimension to the prominent facade. Numerous windows on the north elevation also articulate the part of the building that will be most visible from within the main campus.  The east elevation faces National Forest and Building 2 and is not visible from the campus entrance or parking lot. Because of this, and the interior layout of the building, including a performance stage, (Attachment 5), no windows have been included aside from the entrance. The east facade does have a covered patio over the entrance and the maintenance ladder will be painted to match the metal paneling.  The south facade will also not be visible and sits lower due to topography. Due to bathrooms and locker rooms on this end of the building, no windows have been added to the lower level of the building but the upper portion does have windows. The west elevation is where storage and kitchen facilities are located and additional windows on the lower portion is difficult (Attachment 5). The west elevation faces the school parking lot and a future modular building.  Overall, the applicant has used a variety of colors, materials, projections, and variations of the wall planes that successfully articulate all facades of the building and break up its mass and bulk. As shown, the proposed conceptual architecture complies with the Zoning Code.  Design Standards Analysis The proposed multi-purpose building is in conformance with the Design Standards found in Addendum A of the Town Zoning Code by providing four sided architecture, articulated facades, varied roof lines with the use of parapets, and a varied material and color pallette. The mass of the proposed multi-purpose building is also minimized by using varied wall planes, awnings and covered entryways, and the use of two types of masonry block that add a variety of texture. The overall design of the building compliments the existing color, massing, and materials of existing structures at Pusch Ridge Christian Academy. Summary and Recommendation This proposal has been reviewed for conformance with both the Design Principles and Design Standards of the Zoning Code. The Planning and Zoning Commission has found that the request complies with the review criteria and recommended approval at the June 2, 2020 meeting. The staff report provided to Planning and Zoning Commission is included in Attachment 6 and draft meeting minutes are included in Attachment 7. FISCAL IMPACT: N/A N/A SUGGESTED MOTION: I MOVE to APPROVE the Conceptual Architecture for the proposed multi-purpose building at Pusch Ridge Christian Academy, based on the findings that the request complies with the Design Principles and Design Standards of the Zoning Code. OR I MOVE to DENY the Conceptual Architecture for the proposed multi-purpose building at Pusch Ridge Christian Academy, based on a finding that ____________. Attachments Attachment 1: Applicant Submittal  Attachment 2: School Map  Attachment 3: Approved Master Development Plan  Attachment 4: Photos of Existing Campus Buildings  Attachment 5: Proposed Floor Plan  Attachment 6: Planning and Zoning Commission Staff Report June 2, 2020  Attachment 7: Draft Planning and Zoning Commission Meeting Minutes: June 2, 2020  CONCEPTUAL ARCHITECTURE REVIEW SUBMITAL - Revision 1 Pusch Ridge Christian Academy | Oro Valley, AZ | April 23, 2020 NORTHEAST PERSPECTIVE PUSCH RIDGE CHRISTIAN ACADEMY 9500 N. ORACLE RD. ORO VALLEY,AZ EXTERIOR PERSPECTIVE OF SOUTHEAST CORNER Pusch Ridge Christian Academy | Oro Valley, AZ |April 23, 2020 PROJECT DESCRIPTION: The proposed project is a 17,000 s.f. Multi-Purpose Room for Pusch Ridge Christian Academy on an 48.59-acre parcel on the corner of Oracle Rd and Linda Vista Blvd. The building comprise of a full kitchen, basketball court / cafeteria, locker rooms, restroom, offices and a performance platform. The MPR is developed for up to 740 occupants from the existing school. ARCHITECTURAL DESIGN STRATEGY: The building takes cues from its surrounding landscape to reflect the colors of the desert. The use of colored split face block and stacked blocks and on each façade allows us to have 3 distinct materials. Mases are articulated and gradually broken up with the use of metal panels. The main entrance is marked by the intersection of the protruding tower and the shade canopy. Awnings that provide protection for the doors and windows are similar to ones found on campus. The large shade structure mimics the existing in color and scale. Proposed Site Plan KEYED NOTES CO HARDSCAPE SC RETAINING WALL, SEE PLANS BY CIVIL ENGINEER UTILITY LINE, SEE PLANS BY CIVIL ENGINEER STORM DRAIN PIPE, SEE PLANS BY CIVIL ENGINEER SIDEWALK GRATE, SEE PLANS BY CIVIL ENGINEER RIP RAP, SEE PLANS BY CIVIL ENGINEER FOR SIZE ANDDEPTH, SEE LANDSCAPE SCHEDULE FOR COLOR AND QTY. NEW CONCRETE SIDEWALK, SEE HARDSCAPE SCHEDULE FOR MORE INFO X C.X CIVIL C.1 C.2 C.3 C.4 C.5 L.X LANDSCAPE / HARDSCAPE L.1 WALL, SEE ARCHITECTURE PLANS PATIO COLUMN, SEE ARCHITECTURE PLANS A.X ARCHITECTURE A.1 A.2 EXISTING CURB, DO NOT DISTURB EXISTING SIDEWALK, DO NOT DISTURB EXISTING LANDSCAPE, DO NOT DISTURBSEE LANDSCAPE LEGEND AND SCHEDULE EXISTING GRASS, DO NOT DISTURB X.X EXISTING, DO NOT DISTURB X.1 X.2 X.3 X.4 COLOR: REGULAR GRAY WITH MEDIUM BROOM SEE PLAN FOR JOINTS SEE DETAIL 10/L1.2 KEY SYMBOL MATERIAL REGULAR CONCRET DN F.E. F .E. F.E.oooo o o oooooooooooo oooooooooooo o o o o o o ooS S SSSS S S S SSSS S S S SSS S S S S SSSSS S S SSSS S S S SSS SS S S SSS SS S S S SS SS S S S SSSS S S SSSS S S S S S SSS S S S SSSS S S S SSS SS S S SSSS S S SSSS S S S S SSSSS S S SSSS S S S S SS SS SS SSSSS S S S SSS S S S S SSS S S S S SSS S S S S SSSSS S S SSSS S S S SSS S S S S S SSS SS S S SSS S S S S SSSS S S SSSS S S SS S SSS S S S SSSS S S S SSS S S S S SSSS SS S SSSS S S S SSSSS S S SSSS S S S S SS SS SS SSSSS S S SSSS S S S S SSSS S S S SSSS S S S SSSSS S S SSSS S S S SSS S S S S SSSS S S S SSSS S S S S SS SS S S SSSSS S S SSSSS S S S SSSS S S S S S S SSS S S SSSSSS S S SSSS S S S SSSS S SSSSSS S S SSSS S S S SSSS SSSSSSS S S SSSSS S S SSSS SSSSSSSS S S SSS S S S SSS SSSSSSSSS S S SSSS S S S SSS SSSSSSSS S S SSSS S S S SSS S SSSSSSS S S SSSSS S S SSSS SSSSSSS S S S SSSS S S SSSS SSSSSSSS S S SSSSS S S SS SSSSSSSS S S S SSSS S S S SS SSSSSSSSS S S S SSSS S S S S SSSSSSSSS S S S SSSS S S S SS SSSS SSSS S S S SSSS S S S SS SSSSSSSSS S S SSSSS S S SS SSSSSSSSS S S S SSS S S S S SSSW W W W W W W W W W W W W W W W WWWWWWGGGGGGGGGGS S SS S S S S S S S S S S S S S S S S S S S S S S S S S SSS S S S S S S S S S S S S S S S S S SS S S S S S S SSS S S S S S S S S S S S SS S S S S S S S S S S S S S SSS S S S S S S S S S S S SS S S S S S S S S S S S S S S S S S S S S S S S S S SSS S S S S S S S S S S S S S S S S S S S S S S S S S SS S S S S S S S S S S S S SS S S S S S S S S S S S S S S S S S S S S S S S S S SSS S S S S S S S S S S S SS S S S S S S S S S S S S S SSS S S S S S S S S S S SS S S S S S S S S S S S S S SS S S S S S S S G G G G G G G G G G G G G G G G G G G G G G WWWooooooooWWWWWW W W W Go oooooooo o oo o o o ooooo o o o ooooooooooooooooooooooooooooW GGGGGGGGGGGGGGGGGGGWWWWWWWWWWWWWWWWWWWSSSSSSSSSSSSSSSSSSSSW SSSW BF F F F F G G G SDSDSDSDSDSDSDSDSDSDSDSDSDSDSDSDSDSDSDSDSDSDSDSDSDSDSD 123 127 E EEEEEEEEEEEEEEE E E E E E E E E E E E E E E E E E E E E E E E E E EEEEEEEEEEEEEEE E E E E E E E E E E E E E E E E E E E E E E E E 2665 266226632664 2666 2665 2662 2663 2664 2665 2670 2664 2666 2667 2668 2669 2660 266526702657 2658 265 9 2661 2662 2663 26642666266726682669267126722673267426552655265326 5 3 26542 6 5 4 265626 5 6 26572657265826602665 26582 6 5 9 266 1 2662 2663 2664 2666 26 6 7 26 6 8 49 52 53 55 50 51 56 57 59 63 61 62 60 45 65 115 122 125 126 124 40 2 37 41 42 43 44 47 48 129 130 BF X.2 X.2 X.1 X.3 X.3 X.3 X.3 X.3 X.2 X.2 X.4 X.4 C.1 A.1 A.2 A.1 A.2 COL.1 L.1 CO CO L.1 CO L.1 COL.1 COL.1 A.1 3 4 5 6 9 10 11 13 16 20 18 19 22 24 23 27 3032 31 35 36 58 66 6768 69 70 71 74 78 80 84 89 90 95 96 97 98 99 100 101 105106107 108 110 111 112 117 120 91 114 46 128 118 39 54 83 38 34 21 19 93 C.2 C.2 C.3 C.3 C.4 C.4 C.4 COVERED PATIO COVERED PATIO TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP. TYP.TYP. TYP. TYP. TYP. TYP. FUTURE BUILDING NEW BUILDING SEE PLANS BY ARCHITECT FF: 2663.0 TYP. TYP. TYP. 84 84 LEGEND EASEMENT LI PROPERTY LIN EXISTING CON PROPOSED C WORK LIMIT L 1.FUTURE BUILDING AREA PLANTS ARE SHOWN FOR REFERENCE ONLY, CONTRACTOR SHALL COORDINATE WITH OWNER OR OTHERS FOR THIS ACTIVITY. 2.TREES IN AREA OF FUTURE BUILDING SHALL ONLY BE SALVAGED AND TRANSPLANTED IF THERE IS CONSTRUCTION ACTIVITY. 3.IF NO CONSTRUCTION ACTIVITY OCCURS, THEN PLANTS SHALL BE PROTECTED IN PLACE. NOTE: EXTERIOR PERSPECTIVE OF NORTHWEST CORNER Pusch Ridge Christian Academy | Oro Valley, AZ | April 23, 2020 EXTERIOR PERSPECTIVE OF SOUTHEAST CORNER Pusch Ridge Christian Academy | Oro Valley, AZ | April 23, 2020 SITE PLAN Pusch Ridge Christian Academy | Oro Valley, AZ | April 23, 2020 BLDG A BLDG C ORACLE RDE LINDA VISTA Parcel Number: 225-100-64D Address: 9500 N Oracle Rd Land Use: Education Area: 48.59 AC Total parking: 83 spaces Req. 101 provided ADA parking: 4 Req. 7 provided Zone: PS NEW PROPOSED MPR PARKING PARKING BLDG B MATERIALS BOARD Pusch Ridge Christian Academy | Oro Valley, AZ | April 23, 2020 1 4 5 6 3 2 5a MATERIALS KEY: 1. 8” CMU, Stacked, Color: DE6117, Colorado Trail, LRV=30 2. 12” CMU , Running bond, Color: DE6117, Colorado Trail, LRV=30 3. Split face CMU, Running Bond, Color: DE6118, Sandpit, LRV =21 4. Structure Accent paint, Color: DE5520 Crocodile Tears- to match existing color LRV=60 5. Metal panel, Mfr: Bunger steel, Profile: C-Panel, Color: Bunger Rust. LRV= 29 5a. Accent paint Color : DE712, Briar, LRV=10, Access ladder , doors in metal popout 6. Anodized aluminum window frame. LRV=58.5 5 5a BUILDING ELEVATIONS Scale:1/32” = 1’-0” Pusch Ridge Christian Academy | Oro Valley, AZ | April 23, 2020 EAST BUILDING ELEVATION 2 45 1 NORTH BUILDING ELEVATION ELEVATION KEYNOTES: 1. 8” CMU, Stacked, Color: DE6117, Colorado Trail 2. 12” CMU , Running bond, Color: DE6117, Colorado Trail 3. Split face CMU, Running Bond, Color: DE6118, Sandpit 4. Structure Accent paint, Mfr: Dunn Edwards, Color: 5520 Crocodile Tears 5. Metal panel, Mfr: Bunger steel, Profile: C-Panel, Color: Bunger Rust. 5a. Accent paint Color : DE712, Briar, LRV=10, Access ladder , doors in metal popout 6. Anodized aluminum window frame. 3 6 451 2 3 4 GENERAL NOTE: Mechanical units will all be screen thru the use of parapets and taking into account perspective sight lines. If any units are visible from public view, we will provide mechanical screens painted the same color as the building. Roof drain leaders are located inside the metal popouts. with over flow protuding out F.F.E. 0" T.O.P GYM 36' -0" T.O.P. 20' -0" F.F.E. 0" T.O.P GYM 36' -0" T.O.P. 20' -0" REVISION DATE DESCRIPTION BY PROJECT NO. DATE SCALE DRAWING TITLE DRAWING NUMBER DRAWN BY PRELIMINARY NOT FOR CONSTRUCTION 1/8" = 1'-0"4/23/2020 4:08:19 PMNEW MPR FOR: PUSCH RIDGE CHRISTIAN ACADEMY 9500 N ORACLE RD ORO VALLEY 85142 CONSTRUCTION DOCUMENTS SD102 EXTERIOR BUILDING ELEVATIONS KN APRIL 20, 2020 1/8" = 1'-0"SD102 3 EAST BUILDING ELEVATION 1/8" = 1'-0"SD102 1 SOUTH BUILDING ELEVATION 1/8" = 1'-0"SD102 2 WEST BUILDING ELEVATION F.F.E. 0" T.O.P GYM 36' -0" T.O.P. 20' -0" F.F.E. 0" T.O.P GYM 36' -0" T.O.P. 20' -0" REVISION DATE DESCRIPTION BY PROJECT NO. DATE SCALE DRAWING TITLE DRAWING NUMBER DRAWN BY PRELIMINARY NOT FOR CONSTRUCTION 1/8" = 1'-0"4/23/2020 4:08:19 PMNEW MPR FOR: PUSCH RIDGE CHRISTIAN ACADEMY 9500 N ORACLE RD ORO VALLEY 85142 CONSTRUCTION DOCUMENTS SD102 EXTERIOR BUILDING ELEVATIONS KN APRIL 20, 2020 1/8" = 1'-0"SD102 1 SOUTH BUILDING ELEVATION 1/8" = 1'-0"SD102 2 WEST BUILDING ELEVATION 4 5 3 7 BUILDING ELEVATIONS Scale:1/32” = 1’-0” Pusch Ridge Christian Academy | Oro Valley, AZ | April 23, 2020 SOUTH BUILDING ELEVATION WEST BUILDING ELEVATION 4 5 3 GENERAL NOTE: Mechanical units will all be screen thru the use of parapets and taking into account perspective sight lines. If any units are visible from public view, we will provide mechanical screens painted the same color as the building. Roof drain leaders are located inside the metal popouts. with over flow protuding out 1 2 3 5 1 2 4 6 ELEVATION KEYNOTES: 1. 8” CMU, Stacked, Color: DE6117, Colorado Trail 2. 12” CMU , Running bond, Color: DE6117, Colorado Trail 3. Split face CMU, Running Bond, Color: DE6118, Sandpit 4. Structure Accent paint, Mfr: Dunn Edwards, Color: 5520 Crocodile Tears 5. Metal panel, Mfr: Bunger steel, Profile: C-Panel, Color: Bunger Rust. 5a. Accent paint Color : DE712, Briar, LRV=10, Access ladder , doors in metal popout 6. Anodized aluminum window frame. 7. Electrical enclosure for SES to receive same metal treatment as the popouts. 5a SITE PHOTOGRAPHS Pusch Ridge Christian Academy | Oro Valley, AZ | April 23, 2020 SITE PHOTO: BLDG A SITE PHOTO: BLDG C SITE PHOTO: BLDG A SITE PHOTO: BLDG B SITE PHOTO: PROPOSED SITE SITE PHOTO: BLDG B SITE PHOTOGRAPHS Pusch Ridge Christian Academy | Oro Valley, AZ | April 23, 2020 RENDERED VIEW FROM ORACLE RD Attachment 2: School Map Pusch Ridge Christian Academy Proposed Conceptual Architecture: 2000761 Existing Building 1 Building 3 (under construction) Existing Building 2 Modular (under construction) Existing Amphitheater Proposed Multi- Purpose Building REVISION 1 ACCEPTANCE ________________________________________ __________ PLANNING AND ZONING ADMINISTRATOR DATE ________________________________________ __________ TOWN ENGINEER DATE ________________________________________ __________ ORO VALLEY WATER UTILITY DIRECTOR DATEREVISION 1 SEE NEW SHEET 58/26/19REVISION 1REV 1 5PUSCH RIDGE CHRISTIAN ACADEMYMASTER DEVELOPMENT PLAN REVISION 1 5A Attachment 4: Photos of Existing Campus Buildings Pusch Ridge Christian Academy Proposed Conceptual Architecture: 2000761 Building 1 Attachment 4: Photos of Existing Campus Buildings Pusch Ridge Christian Academy Proposed Conceptual Architecture: 2000761 Building 2 Attachment 4: Photos of Existing Campus Buildings Pusch Ridge Christian Academy Proposed Conceptual Architecture: 2000761 Approved Architecture for Building 3 DNWDFTTOFFICE/CLASSROOMA133PESTORAGEA132TELE/ELEC.A135STORAGEA143PLATFORMA130COURTA100STORAGEA131COVEREDPATIO -SOUTHA159FOLDABLETABLEA142KITCHENA149FOODPICK-UPA141DRYSTORAGEA148JAN/ W.H.A138M.LOCKERSA136W.LOCKERSA1444' - 8 3/4"2' - 11 3/8"15' - 7 7/8"8"8"6' - 8"15' - 4"9' - 4"2' - 0"35' - 4"10' - 0"5' - 4"14' - 0"5' - 4"2' - 8"COVEREDPORCH -NORTHA152W.RESTROOMA139M.RESTROOMA1371234ABCD32' - 8"76' - 0"30' - 8"3' - 4"11' - 2"3' - 4"94' - 0"37' - 4"32' - 8"8"75' - 4"8"30' - 0"38' - 0"12' - 0"42' - 0"12' - 0"4' - 8"2' - 8"3' - 4"6' - 0"8' - 0"10' - 8"33' - 4"4' - 0"30' - 0"3' - 4"15' - 4"2' - 0"6' - 0"1' - 4"36' - 0"2' - 0"10' - 0"19' - 4"3' - 4"2' - 8"22' - 0"6' - 8"68' - 8"3' - 4"9' - 4"3' - 4"7' - 4"3' - 4"7' - 4"3' - 4"8"31' - 7 3/8"12' - 1 3/8"12' - 6 5/8"8' - 0 1/8"27' - 9 5/8"8' - 8 5/8"11 5/8"28' - 2 5/8"8"8"28' - 2 5/8"9' - 6 3/8"34' - 5 1/2"5' - 4 1/4"8' - 8 5/8"17' - 9 1/2"6' - 2 1/2"106' - 4"1' - 0"8"3' - 10 1/2"3' - 1 5/8"15' - 7 7/8"8"8"22' - 8"8"1' - 4"10' - 0"2' - 8"6' - 0"15' - 4"33' - 4"2' - 11 7/8"2' - 4 1/8"3' - 4"7' - 4"4' - 0"8"3' - 4"4' - 0"6' - 0"7' - 4"8"32' - 8"8"13' - 6 7/8"3' - 11 7/8"14' - 4 7/8"14' - 1 3/4"3' - 11 7/8"13' - 10"11' - 4 7/8"8"8"32' - 0"8"27' - 4"3' - 4"2' - 8"3' - 4"34' - 8"3' - 4"8"8"5' - 6 3/4"12' - 5 1/2"39' - 6 1/4"8' - 10 7/8"8' - 6 3/4"20' - 11 7/8"8"5' - 6 3/4"12' - 5 1/2"4' - 2"31' - 2 5/8"4' - 1 5/8"6' - 10"10' - 7 5/8"20' - 11 7/8"8"134' - 8"14' - 6"32' - 0"8"7' - 2 3/4"5' - 4"5' - 0"4' - 3 3/8"10' - 1 1/2"9' - 10 3/8"4' - 3 3/8"4' - 10 3/4"5' - 4"7' - 7"11' - 4 7/8"2' - 1 5/8"2' - 0 1/4"4' - 4 7/8"14' - 8 1/2"6' - 6 3/8"2' - 4 1/8"8"16' - 0"2' - 10"7' - 8 1/8"5' - 5 7/8"8"73' - 2 1/2"4' - 1 3/4"22' - 5 1/8"5' - 6 3/4"8"8' - 2 3/8"11' - 8"6' - 7 3/4"6' - 5 1/2"72' - 10 7/8"8"5' - 3 1/8"2' - 1 1/2"1' - 2 1/2"17' - 0"3' - 5"3' - 0"32' - 8"3' - 4"14' - 10"3' - 4"14' - 10"3' - 4"14' - 10"3' - 4"14' - 10"3' - 4"5' - 1 1/2"8' - 5 7/8"18' - 7"131' - 4"109' - 4"30' - 0"32' - 8"76' - 0"30' - 8"139' - 4"5' - 0"11' - 4"21' - 4"4' - 0"51' - 4"20' - 8"30' - 8"11' - 4"47' - 0"8' - 0"53' - 8"11' - 4"9' - 4"41' - 0"8' - 0"41' - 8"9' - 4"17' - 4"9' - 4"3' - 4"26' - 8"3' - 4"11' - 4"33' - 9"8' - 0"32' - 11"11' - 4"T.O.W 3' - 4"T.O.W 4' - 8"REVISIONDATEDESCRIPTIONBYPROJECT NO.DATESCALEDRAWING TITLEDRAWING NUMBERDRAWN BYPRELIMINARYNOT FORCONSTRUCTION1/8" = 1'-0"4/27/2020 3:52:08 PMNEW MPR FOR:PUSCH RIDGE CHRISTIANACADEMY9500 N ORACLE RD ORO VALLEY85142CONSTRUCTION DOCUMENTSA103DIMENSIONED FLOOR PLANKNAPRIL 27, 20201/8" = 1'-0"A1031DIMENSION FLOOR PLANNOTE: -INTERIOR DIMENSIONS ARE TAKEN FROM FACE OF STUD OR MASONRY TO CENTER OF WALL CORE. -EXTERIOR DIMENSIONS ARE TAKEN FROM FACE OF SHEATHING TO CENTER LINE OF WINDOWS AND DOORS. D R A F T MINUTES ORO VALLEY PLANNING AND ZONING COMMISSION REGULAR SESSION June 2, 2020 MEETING HELD VIA ZOOM              REGULAR SESSION AT OR AFTER 6:00 PM   CALL TO ORDER Chair Gambill called the meeting to order at 6:00 p.m.   ROLL CALL Present: Celeste Gambill, Chair      Jacob Herrington, Vice Chair      Hal Bergsma, Commissioner      Neal Herst, Commissioner      Ellen Hong, Commissioner      Skeet Posey, Commissioner      Daniel Sturmon, Commissioner    Staff Present:Michael Spaeth, Principal Planner  Joe Andrews, Chief Civil Deputy Attorney   Commissioner Hong arrived at 6:02 p.m.    Chair Gambill provided instructions on how to participate in tonight's meeting.   PLEDGE OF ALLEGIANCE   CALL TO AUDIENCE There were no speaker requests.   COUNCIL LIAISON COMMENTS Council Liaison Melanie Barrett provided updates on past and upcoming Council meeting agenda items.   REGULAR SESSION AGENDA   1.REVIEW AND APPROVAL OF THE MAY 5, 2020 REGULAR SESSION MEETING MINUTES       Motion by Commissioner Neal Herst, seconded by Commissioner Daniel Sturmon to approve the May 5, 2020 meeting minutes as written.     A roll call vote was taken:  A roll call vote was taken: Chair Gambill - Aye Vice Chair Herrington - Aye Commissioner Bergsma - Aye Commissioner Herst - Aye Commissioner Hong - Aye Commissioner Posey - Aye Commissioner Sturmon - Aye    Vote: 7 - 0 Carried   2.DISCUSSION AND POSSIBLE ACTION ON A CONCEPTUAL ARCHITECTURE REQUEST FOR A NEW MULTI-PURPOSE BUILDING AT PUSCH RIDGE CHRISTIAN ACADEMY, 2000761       Senior Planner Hannah Oden provided a presentation that included the following: - Purpose - Location - Proposed building location - Proposed multi-purpose building - View from Oracle Road - Compatibility with existing campus development - Summary and recommendation Applicant Mark Cueva with Carhuff and Cueva Architects, provided a presentation that included the following: - The reason/need for the building - Exterior perspectives of the building - Site plan showing location of the building - Sample of materials proposed - Detailed layout of the floor plan and uses - Building elevations - Site photos of the campus - View from Oracle Road Discussion ensued among the Commission and applicant. Chair Gambill opened the public hearing. There were no speaker requests. Chair Gambill closed the public hearing. Further discussion ensued among the Commission and applicant.    Motion by Vice Chair Jacob Herrington, seconded by Commissioner Skeet Posey to recommend approval of the Conceptual Architecture for the proposed multi-purpose building at Pusch Ridge Christian Academy, based on the findings that the request complies with the Design Principles and Design Standards of the Zoning Code.     A roll call vote was taken:  A roll call vote was taken: Chair Gambill - Aye Vice Chair Herrington - Aye Commissioner Bergsma - Aye Commissioner Herst - Aye Commissioner Hong - Aye Commissioner Posey - Aye Commissioner Sturmon - Aye    Vote: 7 - 0 Carried   3.DISCUSSION AND POSSIBLE ACTION ON A REQUEST FOR CONCEPTUAL MODEL HOME ARCHITECTURE FOR THE MILLER RANCH SUBDIVISION, LOCATED NEAR THE NORTHWEST CORNER OF TANGERINE ROAD AND LA CAÑADA DRIVE, 2000236       Planning Intern Michela Wilson provided a presentation that included the following: - Purpose - Location - Approved site plan - Design principles and standards - Elevations - Colors and materials - Compatibility - photos from surrounding area - Condition of Approval 1 - Condition of Approval 2 - Summary and recommendation Applicant Brent Davis, representing D.R. Horton, provided a presentation that included the following: - Rendering of entrance sign for the subdivision - Site layout - Six floor plans with three elevations and six color schemes - Architectural features - Colors and materials - All homes meet energy star certification and include smart home technology - Review of the model plans and elevations: Opal, Jade, Onyx, Savannah, Sabino and Ventana - Aerial view of area - Existing homes in the area - Photos of Lehman Academy and neighboring community Discussion ensued among the Commission and applicant. Chair Gambill opened the public hearing. There were no speaker requests. Chair Gambill closed the public hearing. Further discussion continued among the Commission and applicant.    Motion by Commissioner Skeet Posey, seconded by Commissioner Neal Herst to approve the Conceptual Model Home Architecture for six (6) model homes in the Miller Ranch subdivision, subject to both conditions in Attachment #1, based on the findings that the request complies with the Design Principles and Design Standards of the Zoning Code.       A roll call vote was taken: Chair Gambill - Aye Vice Chair Herrington - Aye Commissioner Bergsma - Aye Commissioner Herst - Aye Commissioner Hong - Aye Commissioner Posey - Aye Commissioner Sturmon - Aye    Vote: 7 - 0 Carried   4.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING A PROPOSED CODE AMENDMENT TO THE NOISE ABATEMENT STANDARDS ONLY FOR NEW AND SPECIFIC LAND USE TYPES AND SEPARATION REQUIREMENTS FOR CONVENIENCE USES OF THE ZONING CODE       Chair Gambill introduced the consultant, Dr. Lance Willis with Spendarian and Willis Acoustics and Noise Control, who was in attendance to answer any questions related to this agenda item. Principal Planner Michael Spaeth provided a presentation that included the following: - Purpose - Part 1: Noise abatement - existing standard is broken - Part 1: Noise abatement - background - Part 1: Noise abatement - proposed amendment - Part 1: Noise abatement - scenario - Part 2 Convenience use separation - convenience uses - Part 2 Convenience use separation - proposal - Part 2 Convenience use separation - scenario - General Plan - Summary and recommendation Discussion ensued between the Commission, staff and the consultant. Chair Gambill opened the public hearing. - Keri Silvyn, a Zoning and Land Use lawyer who represents many developers in Oro Valley, spoke in support of Agenda Item #4 - OV resident Tim Bohen spoke on Agenda Item #4 Discussion ensued in response to the public hearing comments. Chair Gambill closed the public hearing. Further discussion continued among the Commission and staff.    Motion by Commissioner Hal Bergsma, seconded by Vice Chair Jacob Herrington to continue consideration of this matter until a future meeting to give staff time to provide more evidence related to how the proposed standards compare to other jurisdictions in the area, in Arizona, and the rest of the country.     Staff asked for clarification on what information is being requested to provide. Commissioner Bergsma stated what information he is requesting.    A roll call vote was taken:  A roll call vote was taken: Chair Gambill - Nay Vice Chair Herrington - Nay Commissioner Bergsma - Aye Commissioner Herst - Nay Commissioner Hong - Aye Commissioner Posey - Aye Commissioner Sturmon - Nay    Vote: 3 - 4 Failed  OPPOSED: Chair Celeste Gambill   Vice Chair Jacob Herrington   Commissioner Neal Herst   Commissioner Daniel Sturmon     Motion by Commissioner Hal Bergsma, seconded by Commissioner Daniel Sturmon to continue reconsideration of this matter to the next Commission meeting in July, allowing staff time to elaborate on their findings and evidence by showing how the proposed standards compare to other jurisdictions, both locally and nationally.     Discussion ensued among the Commission and staff.    A roll call vote was taken: Chair Gambill - Nay Vice Chair Herrington - Aye Commissioner Bergsma - Aye Commissioner Herst - Aye Commissioner Hong - Aye Commissioner Posey - Aye Commissioner Sturmon - Aye    Vote: 6 - 1 Carried  OPPOSED: Chair Celeste Gambill    PLANNING UPDATE (INFORMATIONAL ONLY) Principal Planner Michael Spaeth provided updates on upcoming neighborhood meetings and tentative items on the next Commission agenda.   ADJOURNMENT    Motion by Vice Chair Jacob Herrington, seconded by Commissioner Skeet Posey to adjourn the meeting.     Chair Gambill adjourned the meeting at 8:34 p.m.     I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Planning and Zoning Commission of Oro Valley, Arizona held on the 2nd day of June 2020.  I further certify that the meeting was duly called and held and that a quorum was present. Dated this 11th day of June 2020.   ___________________________ Jeanna Ancona Senior Office Specialist    Town Council Regular and Study Session 1. Meeting Date:07/01/2020   Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office SUBJECT: MATTERS RELATED TO A POSSIBLE AGREEMENT WITH 1) THE CANADA HILLS COMMUNITY ASSOCIATION/CANADA HILLS MASTER COMMUNITY ASSOCIATION AND/OR 2) THE VILLAGES OF LA CANADA MASTER ASSOCIATION GENERALLY ABOUT FINANCIAL CONTRIBUTIONS TO TOWN GOLF OPERATIONS (The HOA  Agreement will be posted prior to the Council meeting) A. EXECUTIVE SESSION (IF DESIRED OR DEEMED NECESSARY) - PURSUANT TO A.R.S. §38-431.03 (A)(3), (4) FOR LEGAL ADVICE ON THE ABOVE DESCRIBED AGREEMENT AND/OR TO DISCUSS, CONSULT ON, AND CONSIDER ITS POSITION ON THE ABOVE DESCRIBED AGREEMENT B. DISCUSSION AND POSSIBLE ACTION ON THE ABOVE DESCRIBED AGREEMENT RECOMMENDATION: Staff recommends the Town Council approve the agreement with the Canada Hills Community Association/Canada Hills Master Community Association and the Villages of La Canada Master Association as presented. EXECUTIVE SUMMARY: In October 2019, the Town Council approved a motion that provided certain conditions and parameters by which the Town would continue to operate and invest in the Town's golf courses. One of the provisions stated:    The Canada Hills HOA will contribute up to $100k annually to reduce the tax support necessary for the 36 hole option to include the Conquistador and Canada courses. This will be for a 10 year period limited to 10% of the town’s audited figures for the previous year’s tax support needs. The Villages of La Canada will contribute $25k per year under the same conditions as the Canada Hills HOA. Payments will be made quarterly, beginning July 1, 2020.   The Town Manager and Town Attorney negotiated with the representatives of the two HOA's, resulting in the agreement attached.  The agreement provides for a 10-year period with contributions of the $100,000 and $25,000 specified in the motion, but removing the limitations the motion established to no more than 10% of the town's audited figures for the previous year's tax support needs, and instead securing the full contribution for five years with an opportunity to renegotiate additional contributions in year 5 of the agreement. The agreement further stipulates the Town's commitment to abide by the other provisions of the Council's motions on October 2 and November 6, 2019.  It further provides for the possibility of extending the irrigation investment in the courses one additional year due to the pandemic, should that be necessary. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: The Town will receive $125,000 per year for five years beginning with FY20/21, which will be placed in the Community Center Fund to be applied toward the tax subsidy of operating the Town's golf courses.  SUGGESTED MOTION: I MOVE to (approve or deny) the agreement with the Canada Hills Community Association/Canada Hills Master Community Association and The Villages of La Canada Master Association. Attachments No file(s) attached.    Town Council Regular and Study Session 1. Meeting Date:07/01/2020   Requested by: J.J. Johnston  Submitted By:J.J. Johnston, Community and Economic Development Department:Community and Economic Development SUBJECT: PRESENTATION AND DISCUSSION REGARDING THE ORO VALLEY PRIMARY EMPLOYER INCENTIVE PROGRAM RECOMMENDATION: This item is for discussion purposes only. No action requested. Based on Town Council input and direction at the study session, it is anticipated that this policy will be placed on the July 15 Council agenda for possible action. EXECUTIVE SUMMARY: The purpose of the Primary Employer Incentive Program is to help enable long-term financial sustainability in Oro Valley through the creation of new primary job opportunities and the generation of new capital investments in the Town. In accordance with the economic development goals embodied in the voter-approved General Plan, the Town Council's Strategic Leadership Plan and the Council approved Comprehensive Economic Development Strategy, this program is proposed to assist Oro Valley in its efforts to attract high quality primary job opportunities and new capital investment to the community. If approved by Council, the Town of Oro Valley may offer different incentives such as fee reductions or reimbursement of other eligible expenses, depending on the nature of the project. Reimbursement amounts will be restricted to the amount of construction sales tax and related fees collected by the Town in association with the project. These incentive reimbursements will help offset qualifying expenditures by the primary employer such as required new public infrastructure improvements, which could include partial offsets to impact fees, employee relocation and qualified job training programs, exterior building aesthetics and renovation expenses. The program aims to encourage the retention and expansion of existing primary employers. Additionally, the program will help attract new primary employers to the Town.   BACKGROUND OR DETAILED INFORMATION: Oro Valley is without a primary employer incentive program which puts our economic development efforts at a significant competitive disadvantage in the region. The Town's economic development team has generated dozens of new primary employer projects; however, winning new primary employer projects is extremely competitive. Oro Valley is in the 'final four' phase of the site selection process with several high quality prospects and all prospective employers are requesting incentives. Companies and their consultants frequently engage in a compare and contrast financial analysis of Oro Valley in comparison with competing communities. The proposed primary employer incentive program will enable Oro Valley to 'catch-up' with the surrounding communities who are already providing these incentives. The Oro Valley Primary Employer Incentive program goals, its administration, employer and project qualifications, proposed incentives, and other considerations are detailed in the attached program document. The Council-approved Comprehensive Economic Development Strategy (CEDS) for 2019-2024 further details what is needed to protect and expand primary employers in the community. The Council incorporated several of the CEDS recommendations into their Strategic Leadership Plan. If approved, the Oro Valley Town Council, Town Manager and ED staff will implement the program in accordance with SLP Goal 1A: Expand Economic Vitality.  FISCAL IMPACT: Fiscal impacts will be determined after negotiations are finalized by the Town Manager, on a project case-by-case basis. In every Town Manager-approved project, a Council-approved contract is required. It should be noted that the primary employer will earn the incentive (via its capital investment, job creation, etc.) before the incentive reimbursements are realized back to that employer. Even with 100% incentive applications, the primary employer will still generate direct, indirect and induced net new revenue in the community. The economic and fiscal impacts will be prepared by an independent third party service provider and will be part of the final documentation prior to Council-approved contract execution. SUGGESTED MOTION: This item is for presentation and discussion only. Attachments Proposed Primary Incentive Program  Primary Incentive Program Presentation  Town Manager’s Office TOWN COUNCIL REPORT DATE: June 12, 2020 TO: Mayor and Councilmembers THRU: Mary Jacobs, Town Manager FROM: J.J. Johnston, CED Director SUBJECT: Proposed Primary Employer Incentive Program PURPOSE: This report is to provide an advance look into primary employer incentive proposals we will present to the Mayor and Council during a Study Session on July 1st. DISCUSSION: Please find attached our discussion draft of the proposed primary employer incentive program. Many of the major goals of the primary incentive program are already aligned: Strategic Leadership Plan (SLP), Goal 1 A: Implement strategies to improve opportunities to attract, grow and retain primary employers AND expand local job opportunities. Guiding Principle of the General Plan: Grow the number of high quality employment opportunities. The Council approved Comprehensive Economic Development Strategic (CEDS) Plan for 2019-2024 details several opportunities regarding what is needed to attract new long-term investment and financial sustainability. Foundational to accomplishing this will be to continuously expand the community’s economic tax base. This will be accomplished by bringing net new capital investments to generate direct, indirect and induced positive impacts to the economy. Both the CEDS and the Council approved SLP promote economic vitality and competitiveness. The creation of new primary jobs will generate new payroll expenditures that support local businesses. A strong and competitive primary employer program will bring increased household spending, generate new sales and Use Taxes, new research and development investments and innovation and technological advancements. Winning new primary employers is hyper competitive. Our economic development team has generated dozens of active primary employer prospects and several are requesting incentives. Prospects and site selectors compare/contrast Oro Valley to other communities. Oro Valley is without a primary employer incentive program which puts our economic development program at a significant competitive disadvantage. Primary employers are selecting neighboring communities. Our competitors are providing up to 100% credit of construction sales tax and up to 100% reduction of fees. They are also allowing reimbursements for employee relocation and negotiating reductions in impact fees. The proposed primary employer incentive program will enable Oro Valley to become more competitive. It will help us retain, expand and attract new primary jobs. The program elements will be detailed in the July 1st Study Session. We will speak to the establishment of strict guidelines regarding the application and approval process. The Town Council, Town Manager and Economic Development team will implement the program in accordance with SLP Goal 1A (expand economic vitality), General Plan Guiding Principle (grow number of high quality employment opportunities) and the CEDS. RECOMMENDATION / CONCLUSION This report is for information only. Attachment DRAFT Primary Employer Incentive Program Oro Valley Primary Employer Incentive Program Goal The goal of this incentive program is to enable long-term financial sustainability in Oro Valley through the creation of new primary job opportunities and the generation of new capital investment in Oro Valley. This program aims to encourage the expansion of existing businesses and also to attracting new primary employers to the Town. Administration New capital investment revenues may be reimbursed to qualifying primary employers for allowable expenses based upon the value of their economic impact to the Town of Oro Valley. Once construction sales tax revenue has been collected, the incentive program allows for reimbursement of eligible expenses up to the designated percentages that are outlined in this document. 1. Each qualified primary employer project requesting reimbursement will prepare and submit detailed information to the Town. This information will always include the primary employer project type by NAICS code, the number of new primary employees and their average salaries and wages along with a detailed list of their capital investments, especially construction costs. 2. Town staff will confirm that the project qualifies for the program. 3. A 3rd Party Vendor analyzes the application to verify it is in compliance with the Arizona Gift Clause (A.R.S. Const. Art. 9 & 7): “[A] governmental expenditure does not violate the Gift Clause if (1) it has a public purpose, and (2) in return for its expenditure, the governmental entity receives consideration that “is not so inequitable and unreasonable that it amounts to an abuse of discretion, thus providing a subsidy to the private entity.” The Arizona Supreme Court’s interpretation of A.R.S. Const. Art. 9, § 7, (the “ Arizona Gift Clause”) highlights a requirement for there to be a quantifiable benefit to government before payment of any kind can be made to private business. The Turken court decision hinged on the second prong of the Wistuber case test and determined that the “reliable way to determine whether the private party has received a forbidden subsidy is to compare the public expenditure to what the government receives under the contract. When government payment is grossly disproportionate to what is received in return, the payment violates the Gift Clause.” Turken v. Gordon,223 Ariz. 342, 224 P.3d 158 Ariz.,(2010); Citing Wistuber v. Paradise Valley Unified School District, 141 Ariz. 346, 687 P.2d 354 (1984). 4. Final application presented to the Town Manager (or designee) for approval. 5. Council-approved contract is signed. Reimbursement amounts are identified below and reimbursements are aligned and restricted to the amount of construction sales tax and related fees collected by the Town in association with the project. Reimbursements must correspond to the following project investments, in addition to the other requirements specified in this policy: Construction Related Fees Collected by the Town Reimbursement Up to $100,000 $0 $100,001 - $250,000 25% of allowable expenses $250,001 - $500,000 50% of allowable expenses $500,001 -$750,000 75% of allowable expenses >$750,000 100% of allowable expenses Minimum Primary Employer Qualifications To qualify for this program, employers must: • Invest $1 million in direct capital investment 1 in Oro Valley; Or • Create at least 10 net new full-time primary employment job opportunities in Oro Valley that pay at least median wage in that industry sector as determined by The University of Arizona Eller College MAPAZDashboard 2 • And be a primary employer 3; • An d cover at least 50% of employee health insurance premiums. Incentives Eligible employers can request reimbursement of the project’s construction sales tax and related fees in accordance with the above table for any of the following expenses: • Employee relocation expenses: An allowance of up to $3,000 per employee to assist with the cost of relocating. Allowable relocation expenses are at the discretion of the employer. • Exterior building aesthetics: Expenses such as building façade or exterior features that improve the appearance of the property. Projects must conform to Oro Valley design standards. • Renovation expenses: Costs associated with renovating and/or repurposing an existing site for primary employer use by a new or expanding business. • Job training: Expenses incurred for training employees, including interns and apprentices. • Sustainable development: Costs associated with investment in renewable energy and sustainability best practices. • Public infrastructure: Costs of constructing public infrastructure needed to access the employer’s facilities. • Impact fee reductions: Up to 100% reimbursement of impact fees. Other Considerations • In addition to reallocation of capital investment revenues for the qualified expenses outlined above, Ordinance 97-27, which states that 1% of the total budget for every new construction project or expansion of existing projects must be allocated for public art, may be capped at $100,000. 1 https://www.investopedia.com/terms/c/capital-investment.asp 2 https://mapazdashboard.arizona.edu/workforce-demographics/occupational-wages/occupational-wages 3 https://www.montroseedc.org/122/Primary-Employer-Definition • The Town of Oro Valley may offer up to 100% reduction on any permit and plan review fees and an expedited permitting process. This incentive may be enhanced at the Town Manager’s discretion. • Council-approved contract is required after negotiations are finalized by Town Manager. • By working with state and regional partners on behalf of new and expanding businesses, the Town will help facilitate the use of Federal, State, and Regional Incentive Options, including: o The federal Work Opportunity Tax Credit (WOTC) is available to employers for hiring individuals from certain targeted groups. More information on the WOTC is available here. o Foreign Trade Zone (FTZ) #174 encompasses all of Pima County, including the Town of Oro Valley. Sun Corridor Inc. is the administrator of FTZ #174 and can provide additional information on how to best utilize this incentive. Information found here. o The Arizona Commerce Authority (ACA) offers several incentive options to new and expanding businesses in the State of Arizona. The ACA has programs focused on tax relief, talent and training, innovation and entrepreneurship, small businesses, manufacturing, rural economic development, and international trade. More information is available on their website. o ARIZONA@WORK Pima County One-Stop Workforce Development System offers a nationally recognized job training program to prepare individuals for quality jobs. More information about the organization and its programming can be found here. o Tucson Electric Power (TEP) is the Town’s electricity provider and offers discounted rates to new or renovated construction for five years after completion of the project. Information on TEP’s economic development incentives can be found here. o Southwest Gas is the Town’s gas provider and offers rebates on efforts made to reduce gas consumption. More information can be found here. Proposed Oro Valley Primary Employer Incentive Program Town Council July 1, 2020 Purpose of Proposed Primary Incentive Program Attract new long-term investment and financial sustainability Expand economic/tax base—ensuring financial sustainability. SLP Goal 1A—implement strategies to improve opportunities to attract, grow and retain primary employers AND expand local job opportunities. Guiding Principle of the General Plan--grow the number of high quality employment opportunities. Town Council Approved CEDS According to the International Economic Development Council: Economic Development Defined “Economic development is the intentional practice of improving a community’s economic well -being and quality of life. It includes a broad range of activities to attract, create, and retain jobs, and to foster a resilient, pro -growth tax base and an inclusive economy. The practice of economic development comprises of a collaborative effort involving industry, government and myriad community stakeholders.” Economic Base Tax Base Revenues Expenditures Service Delivery Population Communities Need Economic Stability What are Primary Employers Produce more goods and services than can be consumed by the local economy Export goods and services Import net new revenues Infuse new income into the local economy Increase employment opportunities and new disposable income Economic Impact New capital investments Impacts—direct and indirect (RIMS) Direct, indirect and induced New primary jobs that generate new payroll expenditures that support local businesses Examples of new primary employer impacts generated by new business development and job creation in the community: Economic Impact (cont.) Increased household spending New sales and Use Tax Generations New R & D, innovation and technological advancements Targeted Technologies Fourth Industrial Revolution (4IR), AI, 3D, I of T, VR Bioinformatics 3PL and Redundant Supply Chains 5G Technology and expanded IT capabilities within commercial business corridors Precision Cancer Diagnostics Research and Development/Academic and Commercial Tele Health/Tele Medicine/Tele Veterinarian Services Translational Genomics Local Primary Employers Targeted Industries Advanced business services Aerospace and defense Engineering Environmental Sciences Information technology/software Life and bio-sciences Research & Development Ubiquitous Mobile Super Computing Why New Competitive Tools Needed Winning new primary employers hyper competitive Prospects and site selectors compare/contrast OV to other communities OV only community in region without primary employer incentive program ED team has generated dozens of primary employer prospects; several requesting incentives Absence of incentive program cited as major disadvantage by prospects and site selectors Approximately 8000 adult workers leave OV daily to work in other communities Limited and comparatively poor selection of shovel ready sites means OV needs to be competitive Incentives Offered in Region Up to 100% credit of construction sales tax Up to 100% reduction of fees Allowance for employee relocation Impact fee reductions Eligible primary employers can request up to 100% reimbursement of construction sales tax collected for project for the following eligible expenditures: Summary of Potential Incentives Employee relocation: Up to $3,000/employee with criteria Job training: Employees, interns, apprentices Sustainable development: Investment in renewable energy and sustainability best practices Public infrastructure: Constructed in public ROW Renovation expenses: Repurpose existing site for new or expanding primary employer Summary of Potential Incentives (cont.) TOV administrative incentives Federal, State, Regional Incentive Programs Exterior Building Improvements 1% Public Art Requirement: not to exceed $100,000 Impact fees offsets: Up to 100% reimbursement To qualify, primary employers must: Primary Employer Qualifications Invest $1 million in direct capital investment in Oro Valley;OR Create at least 10 net new full-time primary employment job opportunities in Oro Valley that pay at least median wage in that industry sector as determined by UA Eller College MAP AZ Dashboard or appropriate government sourced ED data. AND be a primary employer; AND cover at least 50% of employee health insurance premiums Limited to the total amount of construction sales tax collected by the Town in association with the project. Reimbursement Amounts Construction Sales Tax Collected Reimbursement Up to $100,000 $0 $100,001 -$250,000 25% of allowable expenses $250,001 -$500,000 50% of allowable expenses $500,001 -$750,000 75% of allowable expenses >$750,000 100% of allowable expenses Proposed Process Primary employer applies for Incentive Program Town ED staff confirms that the project qualifies for the program Independent 3rd Party analysis of application to verify it is in compliance with the Arizona Gift Clause Town Manager or designee negotiates incentives Subject to Town Council approved contract Proposed Primary Employer Incentive Program: Summary Enables Oro Valley to become more competitive Helps retain, expand and attract new primary jobs Establishes strict guidelines about the use of incentives Supports Town Council Strategic Leadership Plan and CEDS Town Council approval of all incentives required Questions?    Town Council Regular and Study Session 2. Meeting Date:07/01/2020   Submitted By:Amanda Jacobs, Town Manager's Office Department:Town Manager's Office SUBJECT: PRESENTATION AND DISCUSSION REGARDING THE TOWN OF ORO VALLEY'S PROPOSED ANNEXATION STRATEGY RECOMMENDATION: This item is for information and discussion only. EXECUTIVE SUMMARY: One of the objectives in the Town Council FY 19/20 - FY 20/21 Strategic Leadership Plan is to develop a comprehensive annexation blueprint to guide the Town's strategic growth and economic expansion. Annexation is the process by which municipalities incorporate new territory into their municipal boundaries, and is one of the most lasting actions a city or town can take. In addition to benefits to local businesses, annexation may bring additional services and public funds to invest in the community. Potential additional revenues include sales tax, bed tax, and a portion of state-shared revenues, such as state income tax, highway user revenue, vehicle license tax and state sales tax. These additional revenues should ensure services, such as police, parks & recreation and transportation, are continued at current or improved levels of service.   The purpose of the Oro Valley Annexation Strategy is to identify, prioritize and prepare for future annexations that are economically beneficial to the Town while also considering the impacts to residents and the social, aesthetic and environmental quality of the Town . The proposed Annexation Strategy is a reference document and a blueprint to facilitating future decisions regarding annexation. It is intended to be used by Town staff and the Town Council, in conjunction with the voter-ratified Your Voice Our Future General Plan, to gain a thorough understanding of the implications of annexations and provide a framework for proceeding with annexations that are beneficial. The following goals identified in the General Plan will be used when considering future annexations:   Develop a diversified and robust economic base to support long-term economic stability. (Economy Focus)  Maintain financial and economic stability and sustainability. (Community Goals) Provide the community with a wide range of services, amenities, shopping and dining opportunities and housing types that meet the needs of current and future residents. (Community Goals)  Provide diverse transportation choices that are safe, user-friendly, efficient and accessible, that maintain the lifestyle of residents, and that support employees, visitors and the local economy. (Development Goals)  Support the development of diverse housing types within the community. (Community Policy) On February 5, 2003, the Town Council adopted a policy that updated the established guidelines for future annexations to ensure they are logical, practical, financially feasible, and in the best interest of the Town (Resolution No. (R)03-06 - Attachment 1). This Annexation Strategy is intended to consolidate and replace all previous policies and resolutions into a single, comprehensive document with the recommendation of reviewing the strategy every five years.   BACKGROUND OR DETAILED INFORMATION: The Town was originally incorporated in 1974 with a small 2.4 square mile area, and through a series of The Town was originally incorporated in 1974 with a small 2.4 square mile area, and through a series of annexations since then, has resulted in the community that exists today. All but three of the 20 subsequent annexations since incorporation have been less than three square miles, 12 of which were less than one square mile. The largest annexation incorporated nearly 13 square miles, an area that includes most of the Rancho Vistoso planned area development. A copy of the Annexation History can be found on page 5 of the Proposed Annexation Strategy (Attachment 2). Future annexations will continue to be carried out in accordance with state law, which includes:  The annexed area must be contiguous to (directly bordering on) a current Town limit for at least 300 feet. The annexed area must be at least 200 feet in width in all places. The annexed area's length (extending out from the Town limit) may be no more than twice the distance of its width (adjacent to the Town limit). For example, if the area is contiguous for 300 feet, the annexation can extend outward for up to 600 feet from the current Town limit. More than 50% of property owners in a proposed annexation area, representing more than 50% of the assessed valuation of that area, must sign a petition in favor of annexation in order for it to be successful. Determining priority areas for annexation is necessary in order to identify for the community which areas are most beneficial for Oro Valley.  In order to evaluate those areas and determine priorities, the following criteria were developed by which opportunities would be assessed:    The Town’s ability to provide the full range of Town services and facilities, and the ability for the area to financially support those services. The potential of the area to accommodate job growth. The opportunity to incorporate existing commercial enterprises that would generate revenues for the Town. The opportunity to control urban growth using Town development standards in areas where future development is likely. The importance of the area in terms of key multi-modal transportation or open space corridor. Creation of logical Town boundaries and service areas. The perceived level of support for annexation by affected property owners/residents. The area’s importance in terms of it being a gateway to the Town. Consistency with the Town’s Your Voice Our Future General Plan goals and policies. Using the above criteria, the priority areas that Oro Valley will focus include both developed and undeveloped (vacant) land. Annexation of developed residential areas allows the Town to capture some state-shared revenue that those residents pay to the state that are returned only to incorporated cities and towns based on population. In some cases, these areas serve as connectors to potential future annexations. Additionally, annexing commercial areas allows the Town to collect sales taxes and, in some areas, bed taxes. Annexing land that is primarily undeveloped enables the Town to properly plan for future development, including the phasing of infrastructure. Staff has proposed four priority areas for future annexation, which can be found on pages 9 - 13 in the proposed Annexation Strategy. Annexation has been an important tool for the Town of Oro Valley since it was incorporated in 1974. The Town has increased its corporate boundaries by 32.52 square miles through 48 annexations and has gained a diversified and robust economic base. Continuing to annex developed and vacant land will provide Oro Valley with a wide range of services, amenities, housing, shopping and dining opportunities that meet the needs of current and future residents, thereby maintaining the financial and economic stability of the community. Next Steps Based on Council's feedback, the Annexation Strategy will be considered as a resolution for adoption at a future regular Town Council meeting.  FISCAL IMPACT: N/A SUGGESTED MOTION: This item is for presentation and discussion only. Attachments Resolution 03-06  DRAFT Annexation Strategy  DRAFT Annexation Strategy  Proposed Annexation Strategy - staff presentation  I RESOLUTION NO. (R)03- 06 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY,ARIZONA,AMENDING POLICY FOR ANNEXATION OF UNINCORPORATED LAND AND MAKING SUCH DOCUMENT A PUBLIC RECORD; AND RESCINDING RESOLUTION NO. (R)95-22 WHEREAS,the Town of Oro Valley, Arizona has in the past, annexed unincorporated areas into the town limits, and WHEREAS,the Mayor and Council desire to update and revise the policy of established guidelines for future annexations to ensure that any such annexation will be logical, practical, financially feasible and in the best interest of the town's present and future residents. NOW THEREFORE,BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY,ARIZONA: That certain document known as "Town of Oro Valley Policy for the Annexation of Unincorporated Land: dated February 5, 2003,which is attached herewith and labeled as Exhibit A", three copies of which are on file in the office of the Town Clerk, is hereby adopted, declared to be a public record, and said copies are ordered to remain on file with the Town Clerk. That this resolution shall supersede Resolution No. (R)95-22, which adopted a previous annexation policy, and Resolution No. (R)95-22 is hereby rescinded. PASSED,ADOPTED AND APPROVED by the Mayor and Council of the Town of Oro Valley, Arizona this 5th day of February 2003. Paul H. Loomis,Mayor ATTEST: i , Cas, dzzo,Le-e; Kat E. Cuvelier, Town Clerk APPROVED AS TO FORM: 64.41/4# 1/ Dan L. Dudley, To n Attorney s• Exhibit"A" Town of Oro Valley, Arizona Policy for the Annexation of Unincorporated Land February 5, 2003 The annexation of unincorporated areas of Pima County of the Town of Oro Valley, Arizona shall consider the following guidelines: 1) Pursue the filling out and squaring off of the town limits. Strive toward a configuration for the town limits which eliminates county islands and peninsulas and yields an identifiable, manageable boundary for the town. 2) Areas to be considered shall be prioritized as to quantifiable benefit to the Town. 3) Require the submittal of a fiscal impact analysis for both undeveloped (rural) and developed properties, the level of detail and contents of which may vary with the intensity or complexity of the proposed or existing use of the land. Such analysis is required, regardless of who initiates the annexation process. 4) Future annexations of the Town shall be generally consistent with the policies and the planning area of the Town's adopted General Plan. 5) Consider a proactive stance on annexations initiated in areas deemed most beneficial to the Town as indicated by town-prepared studies and/or professional regional studies. 6) Lands annexed by the Town shall have existing, ordinanced zoning translated to Oro Valley districts in conformance with state law and to densities and uses no greater than those permitted by the zoning ordinance of the governing jurisdiction immediately before annexation. 7) The Oro Valley Planning and Zoning Commission shall review any proposed annexation outside the General Plan Planning Area. The Commission shall forward a recommendation to the Town Council within 30 days of the initial hearing on the proposed annexation. 8) Pre-annexation/development agreements shall be considered by the Planning and Zoning Commission and Town Council where appropriate during the annexation process with a five year limitation then subject to review at the end of the five year period. 9) That the Mayor and Council may appoint a Council Member to serve on the annexation team. Proposed Annexation Strategy July 1, 2020 Presented by: Amanda Jacobs, Strategic Initiatives Manager Joe Andrews, Chief Civil Deputy Town Attorney Overview Proposed Annexation Strategy What is Annexation? Annexation History Update 2003 Annexation Policy Annexation Criteria Priority Areas Annexation Tools What is Annexation? Proposed Annexation Strategy Process by which municipalities incorporate new territory into their municipal boundaries State Law Proposed Annexation Strategy Territory to be annexed shall adjoin the boundary of the annexing city or town for at least 300 feet Contiguity -ARS §9-471.H Proposed Annexation Strategy The parcel to be annexed must be a minimum of 200 feet in width at all points, exclusive of rights-of-way and roadways The length of the parcel is measured from where the territory adjoins the annexing city or town to the furthest point of the parcel and cannot be more than twice the maximum width of the annexed territory The only exception is when a property is surrounded by the jurisdiction on at least 3 sides Size and Shape -ARS §9-471.K Proposed Annexation Strategy A city or town may annex only unincorporated territory (Backed up in Case Law) Annexations may cross County Boundaries Annexations of County Parks requires a special process and need County Board of Supervisors Approval State Land with Special Procedure Federal Lands -No Special Process necessary What Can Be Annexed? Unincorporated County Only Proposed Annexation Strategy A city or town may not annex territory if, as a result of the annexation, unincorporated territory is completely surrounded by the annexing city or town. However, annexation of existing County Islands is allowed. New Legislation SB 1303 proposes prohibition if County island is formed between two municipalities upon annexation What Cannot Be Annexed? Create County Island Petitions Proposed Annexation Strategy Ownership/Valuation ARS §9-471.A.4 (Signatures); Petitions must be signed by the owners of one-half or more in value of the real and personal property; and Petitions must be signed by more than one-half of the persons owning real and personal property Increased corporate boundaries by 32.52 square miles 48 successful annexations Annexation History Proposed Annexation Strategy Update 2003 Annexation Policy Proposed Annexation Strategy Replace and update with comprehensive strategy Square off of town limits Fiscal Impact Analysis Consistent with General Plan Policies Five-year limitation and appointments Annexation Criteria Proposed Annexation Strategy Consistency with the Town’s Your Voice Our Future General Plan Creation of logical Town boundaries and service areas Maintain financial and economic stability and sustainability Prioritize incorporation of existing commercial businesses Utilize Town development standards Support for annexation by affected property owners/residents Westward Look Resort Casas Adobes Plaza Tangerine 880 Priority Area 1: Current Proposed Annexation Strategy Remaining two commercial corners at Ina/Oracle (NE and SE) Residential area adjacent to Westward Look Honeywell Priority Area 2: Near-Term Proposed Annexation Strategy Foothills Mall Pima Community College Omni Tucson National Residential Nearby commercial and residential areas Priority Area 3: Mid-Term Proposed Annexation Strategy Arroyo Grande Tangerine/Moore Shannon/Thornydale La Cholla/Shannon Priority Area 4: Long-Term Proposed Annexation Strategy Annexation Tools Proposed Annexation Strategy Value proposition Pre-Annexation Agreements Taxes Next Steps Proposed Annexation Strategy Update Proposed Annexation Strategy, based on Council feedback Present resolution for adoption at future Town Council meeting Proposed Annexation Strategy Questions?    Town Council Regular and Study Session 3. Meeting Date:07/01/2020   Submitted By:Michael Dyckman, Finance Department:Finance SUBJECT: DISCUSSION REGARDING THE TOWN'S FISCAL YEAR 2020/21 BUDGET RECOMMENDATION: N/A EXECUTIVE SUMMARY: On June 17, 2020, the Town adopted the Tentative Budget and expenditure limitation for fiscal year 2020/21 in the amount of $105,435,626. The item presented tonight is to allow for further discussion Council to help direct staff regarding final changes for the 2020/21 budget prior to final adoption scheduled for July 15, 2020. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: This item is for information only. Attachments FY 2020/21 Tentative Budget  Fund Summaries  OFFICIAL BUDGET FORMS TOWN OF ORO VALLEY Fiscal Year 2021 4/19 Arizona Auditor General's Office Official City/Town Budget Forms Schedule B—Tax Levy and Tax Rate Information Schedule G—Full-Time Employees and Personnel Compensation Schedule C—Revenues Other Than Property Taxes Schedule D—Other Financing Sources/(Uses) and Interfund Transfers Schedule E—Expenditures/Expenses by Fund Schedule F—Expenditures/Expenses by Department (as applicable) TOWN OF ORO VALLEY TABLE OF CONTENTS Fiscal Year 2021 Resolution for the Adoption of the Budget Schedule A—Summary Schedule of Estimated Revenues and Expenditures/Expenses 4/19 Arizona Auditor General's Office Official City/Town Budget Forms Fiscal YearGeneral FundSpecial Revenue Fund Debt Service FundCapital Projects Fund Permanent FundEnterprise Funds AvailableInternal Service Funds Total All Funds2020 Adopted/Adjusted Budgeted Expenditures/Expenses* E140,706,766 11,314,540 1,468,201 26,156,755 0 26,858,482 4,514,972 111,019,7162020 Actual Expenditures/Expenses** E238,693,390 9,943,162 1,376,102 18,672,124 0 21,746,391 3,617,475 94,048,6442021 Fund Balance/Net Position at July 1*** 317,157,343 1,227,740 197,503 20,662,679 0 11,160,760 1,107,185 51,513,2102021 Primary Property Tax LevyB4002021 Secondary Property Tax Levy B502021 Estimated Revenues Other than Property Taxes C643,230,386 11,126,539 318,283 5,729,445 0 17,678,500 4,207,654 82,290,8072021 Other Financing Sources D70 0 0 0 0 2,942,995 0 2,942,9952021 Other Financing (Uses) D80 0 00000 02021 Interfund Transfers In D9120,000 0 1,079,200 17,617,021 0 0 0 18,816,2212021 Interfund Transfers (Out) D101,839,520 278,302 0 14,492,678 0 2,205,721 0 18,816,2212021 Reduction for Amounts Not Available:11LESS: Amounts for Future Debt Retirement:89,82589,825Future Capital Projects287,153 12,821,277 7,495,710 20,604,140Maintained Fund Balance for Financial Stability9,792,318 217,918607,185 10,617,421002021 Total Financial Resources Available1248,875,891 11,570,906 1,505,161 16,695,190 0 22,080,824 4,707,654 105,435,6262021Budgeted Expenditures/ExpensesE1348,875,891 11,570,906 1,505,161 16,695,190 0 22,080,824 4,707,654 105,435,626EXPENDITURE LIMITATION COMPARISON 2020 20211Budgeted expenditures/expenses111,019,716$ 105,435,626$ 2Add/subtract: estimated net reconciling items3Budgeted expenditures/expenses adjusted for reconciling items 111,019,716 105,435,626 4Less: estimated exclusions5Amount subject to the expenditure limitation111,019,716$ 105,435,626$ 6EEC expenditure limitation$ $ X******Amounts on this line represent Fund Balance/Net Position amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal of a permanent fund).SchFUNDSIncludes Expenditure/Expense Adjustments Approved in the current year from Schedule E. The city/town does not levy property taxes and does not have special assessment districts for which property taxes are levied. Therefore, Schedule B has been omitted.TOWN OF ORO VALLEYSummary Schedule of Estimated Revenues and Expenditures/ExpensesFiscal Year 2021Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year. 4/19 Arizona Auditor General's OfficeSCHEDULE AOfficial City/Town Budget Forms ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2020 2020 2021 GENERAL FUND Local taxes Local Sales Tax $ 18,686,206 $ 18,274,146 $ 17,513,304 Cable Franchise Tax 625,000 625,000 615,000 Licenses and permits Licenses 206,300 206,300 202,500 Permits 1,624,818 1,929,922 1,246,500 Fees 153,000 198,250 143,500 Intergovernmental State/County Shared 12,530,715 12,185,307 13,194,438 State Grants 75,000 75,000 75,000 Federal Grants 549,543 364,819 5,790,969 Reimbursements 1,585,000 1,285,000 1,580,000 Other 90,000 100,000 92,000 Charges for services Reimbursements 152,400 153,000 157,400 Fees 1,369,700 903,211 1,061,150 Other 1,030,539 1,031,539 1,021,125 Fines and forfeits Fines 120,000 110,000 125,000 Interest on investments Interest Income 150,000 504,929 150,000 Miscellaneous Miscellaneous 288,000 316,926 262,500 Total General Fund $ 39,236,221 $ 38,263,349 $ 43,230,386 * TOWN OF ORO VALLEY Revenues Other Than Property Taxes Fiscal Year 2021 Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. SOURCE OF REVENUES 4/19 Arizona Auditor General's Office SCHEDULE C Official City/Town Budget Forms ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2020 2020 2021 TOWN OF ORO VALLEY Revenues Other Than Property Taxes Fiscal Year 2021 SOURCE OF REVENUES SPECIAL REVENUE FUNDS Highway User Revenue Fund Highway User Fuel Tax $ 3,604,407 $ 3,513,856 $ 3,458,929 Permits 50 25,000 Interest Income 3,168 5,000 State Grants 180,000 180,000 210,000 Other 1,500 63,827 2,000 $ 3,785,907 $ 3,760,901 $ 3,700,929 Seizures & Forfeitures Seizures & Forfeitures $ 325,000 $ 33,000 $ 325,000 Interest Income 6,100 2,000 $ 325,000 $ 39,100 $ 327,000 Community Center Fund Local Sales Tax $ 2,478,552 $ 2,300,962 $ 2,492,960 Charges for Services 4,250,551 3,714,706 4,460,148 Other 19,502 19,502 145,502 $ 6,748,605 $ 6,035,170 $ 7,098,610 Total Special Revenue Funds $ 10,859,512 $ 9,835,171 $ 11,126,539 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/19 Arizona Auditor General's Office SCHEDULE C Official City/Town Budget Forms ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2020 2020 2021 TOWN OF ORO VALLEY Revenues Other Than Property Taxes Fiscal Year 2021 SOURCE OF REVENUES DEBT SERVICE FUNDS Municipal Debt Service Fund Federal Grants $ 43,509 $ 43,509 $ 39,245 Interest Income 5,000 18,639 5,000 Miscellaneous 100,000 104,000 100,000 $ 148,509 $ 166,148 $ 144,245 Oracle Road Improvement District Special Assessments $ 176,912 168,630 $ 174,038 $ 176,912 $ 168,630 $ 174,038 Total Debt Service Funds $ 325,421 $ 334,778 $ 318,283 CAPITAL PROJECTS FUNDS Alternative Water Resources Development Impact Fee Fund Development Impact Fees $ 1,276,190 $ 1,644,000 $ Interest Income 40,000 69,271 $ 1,316,190 $ 1,713,271 $ Potable Water System Development Impact Fee Fund Development Impact Fees $ 635,728 $ 818,000 $ Interest Income 36,800 63,729 $ 672,528 $ 881,729 $ Water Resources Development Impact Fee Fund Development Impact Fees $ $ $ 1,889,411 Interest Income 182,000 $ $ $ 2,071,411 Townwide Roadway Development Impact Fee Fund Development Impact Fees $ 541,430 $ 525,095 $ 314,320 Interest Income 30,000 29,387 30,000 $ 571,430 $ 554,482 $ 344,320 Parks and Recreation Impact Fee Fund Development Impact Fees $ 244,816 $ 240,025 $ 309,668 Interest Income 9,480 5,000 $ 244,816 $ 249,505 $ 314,668 Police Impact Fee Fund Development Impact Fees $ 111,074 $ 104,951 $ 95,911 Interest Income 1,600 $ 111,074 $ 106,551 $ 95,911 Capital Fund Miscellaneous $ 536,900 $ 536,900 $ 883,010 State Grants 100,000 100,000 117,000 Federal Grants 229,500 229,500 $ 866,400 $ 866,400 $ 1,000,010 PAG/RTA Fund State Grants $ 10,300,000 $ 11,716,553 $ 1,875,000 Other 28,125 28,125 28,125 Miscellaneous 198,401 $ 10,328,125 $ 11,943,079 $ 1,903,125 Total Capital Projects Funds $ 14,110,563 $ 16,315,017 $ 5,729,445 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/19 Arizona Auditor General's Office SCHEDULE C Official City/Town Budget Forms ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2020 2020 2021 TOWN OF ORO VALLEY Revenues Other Than Property Taxes Fiscal Year 2021 SOURCE OF REVENUES ENTERPRISE FUNDS Water Utility Fund Water Sales $ 13,714,000 $ 13,434,000 $ 13,078,000 Charges for Services 3,262,700 3,219,700 3,086,500 Interest Income 63,000 130,000 75,000 $ 17,039,700 $ 16,783,700 $ 16,239,500 Stormwater Utility Fund Charges for Services $ 1,422,000 $ 1,438,000 $ 1,438,000 Interest Income 1,000 17,852 1,000 State Grants 2,100,000 Miscellaneous 10 $ 3,523,000 $ 1,455,862 $ 1,439,000 Total Enterprise Funds $ 20,562,700 $ 18,239,562 $ 17,678,500 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/19 Arizona Auditor General's Office SCHEDULE C Official City/Town Budget Forms ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2020 2020 2021 TOWN OF ORO VALLEY Revenues Other Than Property Taxes Fiscal Year 2021 SOURCE OF REVENUES INTERNAL SERVICE FUNDS Benefit Self Insurance Fund Miscellaneous $ 4,014,972 $ 3,988,152 $ 4,207,654 $ 4,014,972 $ 3,988,152 $ 4,207,654 Total Internal Service Funds $ 4,014,972 $ 3,988,152 $ 4,207,654 TOTAL ALL FUNDS $ 89,109,389 $ 86,976,029 $ 82,290,807 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/19 Arizona Auditor General's Office SCHEDULE C Official City/Town Budget Forms FUND SOURCES (USES)IN (OUT) GENERAL FUND Transfer from Community Center Fund $ $ $ 120,000 $ Transfer to Capital Fund 1,021,143 Transfer to Debt Service Fund 815,377 Transfer to Oracle Rd Improvement District Fund 3,000 Total General Fund $ $ $ 120,000 $ 1,839,520 SPECIAL REVENUE FUNDS Community Center Fund $ $ $ $ 278,302 Total Special Revenue Funds $ $ $ $ 278,302 DEBT SERVICE FUNDS Municipal Debt Service Fund $ $ $ 1,076,200 $ Oracle Rd Improvement District Fund 3,000 Total Debt Service Funds $ $ $ 1,079,200 $ CAPITAL PROJECTS FUNDS Capital Fund $ $ $ 1,021,143 $ Police Impact Fee Fund 100,000 Alt Water Resources Impact Fee Fund 8,611,958 Potable Water System Impact Fee Fund 5,780,720 Water Resources Impact Fee Fund 16,595,878 Total Capital Projects Funds $ $ $ 17,617,021 $ 14,492,678 ENTERPRISE FUNDS Water Utility Fund $ 2,942,995 $ $ $ 2,205,721 Total Enterprise Funds $ 2,942,995 $ $ $ 2,205,721 INTERNAL SERVICE FUNDS $$$$ Total Internal Service Funds $$$$ TOTAL ALL FUNDS $ 2,942,995 $ $ 18,816,221 $ 18,816,221 2021 2021 TOWN OF ORO VALLEY Other Financing Sources/(Uses) and Interfund Transfers Fiscal Year 2021 OTHER FINANCING INTERFUND TRANSFERS 4/19 Arizona Auditor General's Office SCHEDULE D Official City/Town Budget Forms ADOPTED BUDGETED EXPENDITURES/ EXPENSES EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED ACTUAL EXPENDITURES/ EXPENSES* BUDGETED EXPENDITURES/ EXPENSES FUND/DEPARTMENT 2020 2020 2020 2021 GENERAL FUND Administrative Services $ 4,648,370 $ $ 4,540,359 $ Human Resources 457,347 Innovation and Strategy 3,846,018 Finance 832,888 Clerk 366,336 361,076 428,524 Community and Economic Development 3,039,421 2,787,207 2,779,661 Council 206,001 206,001 197,019 General Administration 2,590,400 2,594,923 4,751,466 Legal 874,057 874,057 870,592 Magistrate Court 923,561 912,169 864,826 Town Manager's Office 1,314,145 1,294,364 1,028,734 Parks and Recreation 3,808,366 3,497,763 3,478,517 Police 17,448,615 16,993,985 17,051,408 Public Works 4,826,507 4,631,486 4,898,891 Contingency Reserve 841,325 (180,338)7,390,000 Total General Fund $ 40,887,104 $(180,338)$ 38,693,390 $ 48,875,891 SPECIAL REVENUE FUNDS Highway User Revenue Fund $ 4,213,739 $ $ 4,014,875 $ 4,066,213 Seizures and Forfeitures 372,883 59,593 327,000 Community Center Fund 6,727,918 5,868,694 7,177,693 Total Special Revenue Funds $ 11,314,540 $ $ 9,943,162 $ 11,570,906 DEBT SERVICE FUNDS Municipal Debt Service Fund $ 1,282,049 $ $ 1,200,228 $ 1,325,445 Oracle Rd. Improvement District Fund 186,152 175,874 179,716 Total Debt Service Funds $ 1,468,201 $ $ 1,376,102 $ 1,505,161 CAPITAL PROJECTS FUNDS Townwide Roadway Impact Fee Fund $ 3,010,000 $ $ 1,016,000 $ 2,110,000 Alt Water Resources Impact Fee Fund 2,859,800 1,227,558 Potable Water System Impact Fee Fund 1,435,996 445,996 Water Resources Dev Impact Fee Fund 6,981,099 Parks and Recreation Impact Fee Fund 781,806 100,000 995,000 Police Impact Fee Fund 764,149 (650,000)110,000 101,035 General Government Impact Fee Fund 3,580 Recreation In Lieu Fee Fund 15,718 16,004 Capital Fund 3,315,100 830,338 3,857,616 3,994,666 PAG/RTA Fund 10,790,268 11,914,954 2,497,386 Community Center Bond Fund 3,000,000 Total Capital Projects Funds $ 25,976,417 $ 180,338 $ 18,672,124 $ 16,695,190 ENTERPRISE FUNDS Water Utility Enterprise Fund $ 22,810,077 $ $ 20,292,274 $ 20,273,074 Stormwater Utility Enterprise Fund 4,048,405 1,454,117 1,807,750 Total Enterprise Funds $ 26,858,482 $ $ 21,746,391 $ 22,080,824 INTERNAL SERVICE FUNDS Benefit Self Insurance Fund $ 4,514,972 $ $ 3,617,475 $ 4,707,654 Total Internal Service Funds $ 4,514,972 $ $ 3,617,475 $ 4,707,654 TOTAL ALL FUNDS $ 111,019,716 $ $ 94,048,644 $ 105,435,626 * Expenditures/Expenses by Fund Fiscal Year 2021 TOWN OF ORO VALLEY Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. 4/19 Arizona Auditor General's Office SCHEDULE E Official City/Town Budget Forms ADOPTED BUDGETED EXPENDITURES/ EXPENSES EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED ACTUAL EXPENDITURES/ EXPENSES* BUDGETED EXPENDITURES/ EXPENSES 2020 2020 2020 2021 Administrative Services General Fund $ 4,648,370 $ $ 4,540,359 $ Department Total $ 4,648,370 $ $ 4,540,359 $ Human Resources General Fund $ $ $ $ 457,347 Department Total $ $ $ $ 457,347 Innovation & Strategy General Fund $ $ $ $ 3,846,018 Department Total $ $ $ $ 3,846,018 Finance General Fund $ $ $ $ 832,888 Department Total $ $ $ $ 832,888 Clerk General Fund $ 366,336 $ $ 361,076 $ 428,524 Department Total $ 366,336 $ $ 361,076 $ 428,524 Community & Economic Development General Fund $ 3,039,421 $ $ 2,787,207 $ 2,779,661 Department Total $ 3,039,421 $ $ 2,787,207 $ 2,779,661 Council General Fund $ 206,001 $ $ 206,001 $ 197,019 Department Total $ 206,001 $ $ 206,001 $ 197,019 General Administration General Fund $ 2,590,400 $ $ 2,594,923 $ 4,751,466 General Fund - Contingency Reserve 841,325 (180,338)7,390,000 Municipal Debt Service Fund 1,282,049 1,200,228 1,325,445 Oracle Rd. Improvement District Fund 186,152 175,874 179,716 Benefit Self Insurance Fund 4,514,972 3,617,475 4,707,654 General Government Impact Fee Fund 3,580 Capital Fund 3,315,100 830,338 3,857,616 3,994,666 Department Total $ 12,733,578 $ 650,000 $ 11,446,116 $ 22,348,947 Expenditures/Expenses by Department Fiscal Year 2021 TOWN OF ORO VALLEY DEPARTMENT/FUND 4/19 Arizona Auditor General's Office SCHEDULE F Official City/Town Budget Forms ADOPTED BUDGETED EXPENDITURES/ EXPENSES EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED ACTUAL EXPENDITURES/ EXPENSES* BUDGETED EXPENDITURES/ EXPENSES 2020 2020 2020 2021 Expenditures/Expenses by Department Fiscal Year 2021 TOWN OF ORO VALLEY DEPARTMENT/FUND Legal General Fund $ 874,057 $ $ 874,057 $ 870,592 Department Total $ 874,057 $ $ 874,057 $ 870,592 Magistrate Court General Fund $ 923,561 $ $ 912,169 $ 864,826 Department Total $ 923,561 $ $ 912,169 $ 864,826 Town Manager's Office General Fund $ 1,314,145 $ $ 1,294,364 $ 1,028,734 Department Total $ 1,314,145 $ $ 1,294,364 $ 1,028,734 Parks and Recreation General Fund $ 3,808,366 $ $ 3,497,763 $ 3,478,517 Parks & Recreation Impact Fee Fund 781,806 100,000 995,000 Recreation In Lieu Fee Fund 15,718 16,004 Community Center Fund 6,727,918 5,868,694 7,177,693 Community Center Bond Fund 3,000,000 Department Total $ 14,333,808 $ $ 9,466,457 $ 11,667,214 Police General Fund $ 17,448,615 $ $ 16,993,985 $ 17,051,408 Seizures and Forfeitures 372,883 59,593 327,000 Police Impact Fee Fund 764,149 (650,000)110,000 101,035 Department Total $ 18,585,647 $(650,000)$ 17,163,578 $ 17,479,443 Public Works General Fund $ 4,826,507 $ $ 4,631,486 $ 4,898,891 Highway Fund 4,213,739 4,014,875 4,066,213 Stormwater Utility Fund 4,048,405 1,454,117 1,807,750 PAG/RTA Fund 10,790,268 11,914,954 2,497,386 Townwide Roadway Impact Fee Fund 3,010,000 1,016,000 2,110,000 Department Total $ 26,888,919 $ $ 23,031,432 $ 15,380,240 Water Utility Water Utility Fund $ 22,810,077 $ $ 20,292,274 $ 20,273,074 Alt Water Resources Impact Fee Fund 2,859,800 1,227,558 Potable Water System Impact Fee Fund 1,435,996 445,996 Water Resources Dev Impact Fee Fund 6,981,099 Department Total $ 27,105,873 $ $ 21,965,828 $ 27,254,173 *Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. 4/19 Arizona Auditor General's Office SCHEDULE F Official City/Town Budget Forms Full-Time Equivalent (FTE)Employee Salaries and Hourly Costs Retirement Costs Healthcare CostsOther Benefit CostsTotal Estimated Personnel Compensation2021 2021 2021 2021 2021 2021310.69 $ 19,657,600 $ 4,732,060 $ 2,527,995 $ 2,059,155 $ 28,976,810Highway User Revenue Fund 15.00 $ 1,031,311 $ 126,026 $ 126,656 $ 103,659 $ 1,387,652Community Center Fund 21.55 667,837 14,122 25,910 54,844 762,713Seizures and Forfeitures 1.00 54,422 22,667 11,381 7,319 95,789Total Special Revenue Funds37.55 $ 1,753,570 $ 162,815 $ 163,947 $ 165,822 $ 2,246,154Water Utility Fund 40.48 $ 2,525,621 $ 306,641 $ 418,962 $ 244,133 $ 3,495,357Stormwater Utility Fund 10.25 608,204 74,323 86,337 61,643 830,507Total Enterprise Funds50.73 $ 3,133,825 $ 380,964 $ 505,299 $ 305,776 $ 4,325,864TOTAL ALL FUNDS398.97 $ 24,544,995 $ 5,275,839 $ 3,197,241 $ 2,530,753 $ 35,548,828SPECIAL REVENUE FUNDSENTERPRISE FUNDSFUNDTOWN OF ORO VALLEYFull-Time Employees and Personnel CompensationFiscal Year 2021GENERAL FUND 4/19 Arizona Auditor General's Office SCHEDULE G Official City/Towns Budget Forms Fiscal Year 2020-2021 General Fund Fund Summary FY 2020 FY 2020 FY 2021 $ % Budget Projected Budget to Budget to Budget Revenues and Other Sources Local Taxes 19,311,206 18,793,612 18,128,304 (1,182,902) -6.1% Licenses and Permits 1,984,118 2,184,210 1,592,500 (391,618) -19.7% Federal Grants 549,543 377,500 5,790,969 5,241,426 953.8% State Grants 75,000 75,000 75,000 - 0.0% State Shared Revenues 12,530,715 12,070,307 13,194,438 663,723 5.3% Intergovernmental 1,675,000 1,585,000 1,672,000 (3,000) -0.2% Charges for Services 2,552,639 2,141,965 2,239,675 (312,964) -12.3% Fines 120,000 120,000 125,000 5,000 4.2% Interest Income 150,000 555,980 150,000 - 0.0% Miscellaneous 288,000 295,800 262,500 (25,500) -8.9% Transfer from Community Center Fund 120,000 120,000 120,000 - 0.0% Total 39,356,221$ 38,319,374$ 43,350,386$ 3,994,165$ 10.1% Expenditures and Other Uses Personnel 29,146,622 28,432,662 28,976,810 (169,812) -0.6% Operations & Maintenance 10,193,107 9,922,934 11,771,081 1,577,974 15.5% Capital Outlay 706,050 482,664 738,000 31,950 4.5% Transfer to Capital Fund:1,100,000 1,100,000 1,021,143 (78,857) -7.2% Transfer to Debt Service Fund 795,436 795,436 818,377 22,941 2.9% Total 41,941,215$ 40,733,696$ 43,325,411$ 1,384,196$ 3.3% Increase/(Decrease)(2,584,994)$ (2,414,322)$ 24,975$ Beginning Fund Balance 17,157,343 Total Ending Fund Balance 17,182,318 25% Coverage 10,831,353 Fiscal Year 2020-2021 Community Center Fund Fund Summary FY 2020 FY 2020 FY 2021 $% Budget Projected Budget to Budget to Budget Revenues and Other Sources Local Sales Tax 2,478,552 2,300,962 2,492,960 14,408 0.6% Charges for Services 4,270,053 3,734,208 4,479,650 209,597 4.9% Miscellaneous - 12,390 126,000 126,000 0.0% Total 6,748,605$ 6,047,560$ 7,098,610$ 350,005$ 5.2% Expenditures and Other Uses Personnel 850,734 773,964 762,713 (88,021) -10.3% Operations & Maintenance 4,786,685 4,560,277 4,417,077 (369,608) -7.7% Equipment Leases 438,468 427,953 294,792 (143,676) -32.8% Capital Outlay 106,500 106,500 1,124,500 1,018,000 955.9% Transfer to Debt Service Fund 148,810 148,810 158,302 9,492 6.4% Transfer to General Fund 120,000 120,000 120,000 - 0.0% Total 6,451,197$ 6,137,504$ 6,877,384$ 426,187$ 6.6% Increase/(Decrease)297,408$ (89,944)$ 221,226$ Beginning Fund Balance Committed 405,988$ Ending Fund Balance Restricted 627,214$ Fiscal Year 2020-2021 Capital Fund Fund Summary FY 2020 FY 2020 FY 2021 $% Budget Projected Budget to Budget to Budget Revenues and Other Sources Transfer from General Fund 1,100,000 1,100,000 1,021,143 (78,857) -7.2% Federal Grants 229,500 108,401 - (229,500) -100.0% State Grants 100,000 88,116 117,000 17,000 17.0% Bond Proceeds - - - - 0.0% Miscellaneous - 490,512 250,000 250,000 0.0% Vehicle Reserves 536,900 536,900 633,010 96,110 17.9% Total 1,966,400$ 2,323,929$ 2,021,153$ 54,753 2.8% Expenditures and Other Uses Operations & Maintenance - 950 - - 0.0% Capital Outlay 3,999,100 3,656,666 3,994,666 (4,434) -0.1% Total 3,999,100$ 3,657,616$ 3,994,666$ (4,434) -0.1% Increase/(Decrease)(2,032,700)$ (1,333,687)$ (1,973,513)$ Beginning Fund Balance Assigned 2,277,358 Ending Fund Balance Assigned 303,845$    Town Council Regular and Study Session 1. Meeting Date:07/01/2020   Submitted By:Michael Dyckman, Finance Department:Finance SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING THE TOWN’S FISCAL YEAR 2020/21 BUDGET RECOMMENDATION: N/A EXECUTIVE SUMMARY: On June 17, 2020, the Town adopted the Tentative Budget and expenditure limitation for fiscal year 2020/21 in the amount of $105,435,626. The item presented tonight is to allow for further discussion and possible action by Council to direct staff regarding final changes for the 2020/21 budget prior to final adoption scheduled for July 15, 2020. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: This item is for information only. Attachments FY 2020/21 Tentative Budget  Fund Summaries  OFFICIAL BUDGET FORMS TOWN OF ORO VALLEY Fiscal Year 2021 4/19 Arizona Auditor General's Office Official City/Town Budget Forms Schedule B—Tax Levy and Tax Rate Information Schedule G—Full-Time Employees and Personnel Compensation Schedule C—Revenues Other Than Property Taxes Schedule D—Other Financing Sources/(Uses) and Interfund Transfers Schedule E—Expenditures/Expenses by Fund Schedule F—Expenditures/Expenses by Department (as applicable) TOWN OF ORO VALLEY TABLE OF CONTENTS Fiscal Year 2021 Resolution for the Adoption of the Budget Schedule A—Summary Schedule of Estimated Revenues and Expenditures/Expenses 4/19 Arizona Auditor General's Office Official City/Town Budget Forms Fiscal YearGeneral FundSpecial Revenue Fund Debt Service FundCapital Projects Fund Permanent FundEnterprise Funds AvailableInternal Service Funds Total All Funds2020 Adopted/Adjusted Budgeted Expenditures/Expenses* E140,706,766 11,314,540 1,468,201 26,156,755 0 26,858,482 4,514,972 111,019,7162020 Actual Expenditures/Expenses** E238,693,390 9,943,162 1,376,102 18,672,124 0 21,746,391 3,617,475 94,048,6442021 Fund Balance/Net Position at July 1*** 317,157,343 1,227,740 197,503 20,662,679 0 11,160,760 1,107,185 51,513,2102021 Primary Property Tax LevyB4002021 Secondary Property Tax Levy B502021 Estimated Revenues Other than Property Taxes C643,230,386 11,126,539 318,283 5,729,445 0 17,678,500 4,207,654 82,290,8072021 Other Financing Sources D70 0 0 0 0 2,942,995 0 2,942,9952021 Other Financing (Uses) D80 0 00000 02021 Interfund Transfers In D9120,000 0 1,079,200 17,617,021 0 0 0 18,816,2212021 Interfund Transfers (Out) D101,839,520 278,302 0 14,492,678 0 2,205,721 0 18,816,2212021 Reduction for Amounts Not Available:11LESS: Amounts for Future Debt Retirement:89,82589,825Future Capital Projects287,153 12,821,277 7,495,710 20,604,140Maintained Fund Balance for Financial Stability9,792,318 217,918607,185 10,617,421002021 Total Financial Resources Available1248,875,891 11,570,906 1,505,161 16,695,190 0 22,080,824 4,707,654 105,435,6262021Budgeted Expenditures/ExpensesE1348,875,891 11,570,906 1,505,161 16,695,190 0 22,080,824 4,707,654 105,435,626EXPENDITURE LIMITATION COMPARISON 2020 20211Budgeted expenditures/expenses111,019,716$ 105,435,626$ 2Add/subtract: estimated net reconciling items3Budgeted expenditures/expenses adjusted for reconciling items 111,019,716 105,435,626 4Less: estimated exclusions5Amount subject to the expenditure limitation111,019,716$ 105,435,626$ 6EEC expenditure limitation$ $ X******Amounts on this line represent Fund Balance/Net Position amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal of a permanent fund).SchFUNDSIncludes Expenditure/Expense Adjustments Approved in the current year from Schedule E. The city/town does not levy property taxes and does not have special assessment districts for which property taxes are levied. Therefore, Schedule B has been omitted.TOWN OF ORO VALLEYSummary Schedule of Estimated Revenues and Expenditures/ExpensesFiscal Year 2021Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year. 4/19 Arizona Auditor General's OfficeSCHEDULE AOfficial City/Town Budget Forms ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2020 2020 2021 GENERAL FUND Local taxes Local Sales Tax $ 18,686,206 $ 18,274,146 $ 17,513,304 Cable Franchise Tax 625,000 625,000 615,000 Licenses and permits Licenses 206,300 206,300 202,500 Permits 1,624,818 1,929,922 1,246,500 Fees 153,000 198,250 143,500 Intergovernmental State/County Shared 12,530,715 12,185,307 13,194,438 State Grants 75,000 75,000 75,000 Federal Grants 549,543 364,819 5,790,969 Reimbursements 1,585,000 1,285,000 1,580,000 Other 90,000 100,000 92,000 Charges for services Reimbursements 152,400 153,000 157,400 Fees 1,369,700 903,211 1,061,150 Other 1,030,539 1,031,539 1,021,125 Fines and forfeits Fines 120,000 110,000 125,000 Interest on investments Interest Income 150,000 504,929 150,000 Miscellaneous Miscellaneous 288,000 316,926 262,500 Total General Fund $ 39,236,221 $ 38,263,349 $ 43,230,386 * TOWN OF ORO VALLEY Revenues Other Than Property Taxes Fiscal Year 2021 Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. SOURCE OF REVENUES 4/19 Arizona Auditor General's Office SCHEDULE C Official City/Town Budget Forms ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2020 2020 2021 TOWN OF ORO VALLEY Revenues Other Than Property Taxes Fiscal Year 2021 SOURCE OF REVENUES SPECIAL REVENUE FUNDS Highway User Revenue Fund Highway User Fuel Tax $ 3,604,407 $ 3,513,856 $ 3,458,929 Permits 50 25,000 Interest Income 3,168 5,000 State Grants 180,000 180,000 210,000 Other 1,500 63,827 2,000 $ 3,785,907 $ 3,760,901 $ 3,700,929 Seizures & Forfeitures Seizures & Forfeitures $ 325,000 $ 33,000 $ 325,000 Interest Income 6,100 2,000 $ 325,000 $ 39,100 $ 327,000 Community Center Fund Local Sales Tax $ 2,478,552 $ 2,300,962 $ 2,492,960 Charges for Services 4,250,551 3,714,706 4,460,148 Other 19,502 19,502 145,502 $ 6,748,605 $ 6,035,170 $ 7,098,610 Total Special Revenue Funds $ 10,859,512 $ 9,835,171 $ 11,126,539 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/19 Arizona Auditor General's Office SCHEDULE C Official City/Town Budget Forms ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2020 2020 2021 TOWN OF ORO VALLEY Revenues Other Than Property Taxes Fiscal Year 2021 SOURCE OF REVENUES DEBT SERVICE FUNDS Municipal Debt Service Fund Federal Grants $ 43,509 $ 43,509 $ 39,245 Interest Income 5,000 18,639 5,000 Miscellaneous 100,000 104,000 100,000 $ 148,509 $ 166,148 $ 144,245 Oracle Road Improvement District Special Assessments $ 176,912 168,630 $ 174,038 $ 176,912 $ 168,630 $ 174,038 Total Debt Service Funds $ 325,421 $ 334,778 $ 318,283 CAPITAL PROJECTS FUNDS Alternative Water Resources Development Impact Fee Fund Development Impact Fees $ 1,276,190 $ 1,644,000 $ Interest Income 40,000 69,271 $ 1,316,190 $ 1,713,271 $ Potable Water System Development Impact Fee Fund Development Impact Fees $ 635,728 $ 818,000 $ Interest Income 36,800 63,729 $ 672,528 $ 881,729 $ Water Resources Development Impact Fee Fund Development Impact Fees $ $ $ 1,889,411 Interest Income 182,000 $ $ $ 2,071,411 Townwide Roadway Development Impact Fee Fund Development Impact Fees $ 541,430 $ 525,095 $ 314,320 Interest Income 30,000 29,387 30,000 $ 571,430 $ 554,482 $ 344,320 Parks and Recreation Impact Fee Fund Development Impact Fees $ 244,816 $ 240,025 $ 309,668 Interest Income 9,480 5,000 $ 244,816 $ 249,505 $ 314,668 Police Impact Fee Fund Development Impact Fees $ 111,074 $ 104,951 $ 95,911 Interest Income 1,600 $ 111,074 $ 106,551 $ 95,911 Capital Fund Miscellaneous $ 536,900 $ 536,900 $ 883,010 State Grants 100,000 100,000 117,000 Federal Grants 229,500 229,500 $ 866,400 $ 866,400 $ 1,000,010 PAG/RTA Fund State Grants $ 10,300,000 $ 11,716,553 $ 1,875,000 Other 28,125 28,125 28,125 Miscellaneous 198,401 $ 10,328,125 $ 11,943,079 $ 1,903,125 Total Capital Projects Funds $ 14,110,563 $ 16,315,017 $ 5,729,445 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/19 Arizona Auditor General's Office SCHEDULE C Official City/Town Budget Forms ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2020 2020 2021 TOWN OF ORO VALLEY Revenues Other Than Property Taxes Fiscal Year 2021 SOURCE OF REVENUES ENTERPRISE FUNDS Water Utility Fund Water Sales $ 13,714,000 $ 13,434,000 $ 13,078,000 Charges for Services 3,262,700 3,219,700 3,086,500 Interest Income 63,000 130,000 75,000 $ 17,039,700 $ 16,783,700 $ 16,239,500 Stormwater Utility Fund Charges for Services $ 1,422,000 $ 1,438,000 $ 1,438,000 Interest Income 1,000 17,852 1,000 State Grants 2,100,000 Miscellaneous 10 $ 3,523,000 $ 1,455,862 $ 1,439,000 Total Enterprise Funds $ 20,562,700 $ 18,239,562 $ 17,678,500 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/19 Arizona Auditor General's Office SCHEDULE C Official City/Town Budget Forms ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2020 2020 2021 TOWN OF ORO VALLEY Revenues Other Than Property Taxes Fiscal Year 2021 SOURCE OF REVENUES INTERNAL SERVICE FUNDS Benefit Self Insurance Fund Miscellaneous $ 4,014,972 $ 3,988,152 $ 4,207,654 $ 4,014,972 $ 3,988,152 $ 4,207,654 Total Internal Service Funds $ 4,014,972 $ 3,988,152 $ 4,207,654 TOTAL ALL FUNDS $ 89,109,389 $ 86,976,029 $ 82,290,807 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/19 Arizona Auditor General's Office SCHEDULE C Official City/Town Budget Forms FUND SOURCES (USES)IN (OUT) GENERAL FUND Transfer from Community Center Fund $ $ $ 120,000 $ Transfer to Capital Fund 1,021,143 Transfer to Debt Service Fund 815,377 Transfer to Oracle Rd Improvement District Fund 3,000 Total General Fund $ $ $ 120,000 $ 1,839,520 SPECIAL REVENUE FUNDS Community Center Fund $ $ $ $ 278,302 Total Special Revenue Funds $ $ $ $ 278,302 DEBT SERVICE FUNDS Municipal Debt Service Fund $ $ $ 1,076,200 $ Oracle Rd Improvement District Fund 3,000 Total Debt Service Funds $ $ $ 1,079,200 $ CAPITAL PROJECTS FUNDS Capital Fund $ $ $ 1,021,143 $ Police Impact Fee Fund 100,000 Alt Water Resources Impact Fee Fund 8,611,958 Potable Water System Impact Fee Fund 5,780,720 Water Resources Impact Fee Fund 16,595,878 Total Capital Projects Funds $ $ $ 17,617,021 $ 14,492,678 ENTERPRISE FUNDS Water Utility Fund $ 2,942,995 $ $ $ 2,205,721 Total Enterprise Funds $ 2,942,995 $ $ $ 2,205,721 INTERNAL SERVICE FUNDS $$$$ Total Internal Service Funds $$$$ TOTAL ALL FUNDS $ 2,942,995 $ $ 18,816,221 $ 18,816,221 2021 2021 TOWN OF ORO VALLEY Other Financing Sources/(Uses) and Interfund Transfers Fiscal Year 2021 OTHER FINANCING INTERFUND TRANSFERS 4/19 Arizona Auditor General's Office SCHEDULE D Official City/Town Budget Forms ADOPTED BUDGETED EXPENDITURES/ EXPENSES EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED ACTUAL EXPENDITURES/ EXPENSES* BUDGETED EXPENDITURES/ EXPENSES FUND/DEPARTMENT 2020 2020 2020 2021 GENERAL FUND Administrative Services $ 4,648,370 $ $ 4,540,359 $ Human Resources 457,347 Innovation and Strategy 3,846,018 Finance 832,888 Clerk 366,336 361,076 428,524 Community and Economic Development 3,039,421 2,787,207 2,779,661 Council 206,001 206,001 197,019 General Administration 2,590,400 2,594,923 4,751,466 Legal 874,057 874,057 870,592 Magistrate Court 923,561 912,169 864,826 Town Manager's Office 1,314,145 1,294,364 1,028,734 Parks and Recreation 3,808,366 3,497,763 3,478,517 Police 17,448,615 16,993,985 17,051,408 Public Works 4,826,507 4,631,486 4,898,891 Contingency Reserve 841,325 (180,338)7,390,000 Total General Fund $ 40,887,104 $(180,338)$ 38,693,390 $ 48,875,891 SPECIAL REVENUE FUNDS Highway User Revenue Fund $ 4,213,739 $ $ 4,014,875 $ 4,066,213 Seizures and Forfeitures 372,883 59,593 327,000 Community Center Fund 6,727,918 5,868,694 7,177,693 Total Special Revenue Funds $ 11,314,540 $ $ 9,943,162 $ 11,570,906 DEBT SERVICE FUNDS Municipal Debt Service Fund $ 1,282,049 $ $ 1,200,228 $ 1,325,445 Oracle Rd. Improvement District Fund 186,152 175,874 179,716 Total Debt Service Funds $ 1,468,201 $ $ 1,376,102 $ 1,505,161 CAPITAL PROJECTS FUNDS Townwide Roadway Impact Fee Fund $ 3,010,000 $ $ 1,016,000 $ 2,110,000 Alt Water Resources Impact Fee Fund 2,859,800 1,227,558 Potable Water System Impact Fee Fund 1,435,996 445,996 Water Resources Dev Impact Fee Fund 6,981,099 Parks and Recreation Impact Fee Fund 781,806 100,000 995,000 Police Impact Fee Fund 764,149 (650,000)110,000 101,035 General Government Impact Fee Fund 3,580 Recreation In Lieu Fee Fund 15,718 16,004 Capital Fund 3,315,100 830,338 3,857,616 3,994,666 PAG/RTA Fund 10,790,268 11,914,954 2,497,386 Community Center Bond Fund 3,000,000 Total Capital Projects Funds $ 25,976,417 $ 180,338 $ 18,672,124 $ 16,695,190 ENTERPRISE FUNDS Water Utility Enterprise Fund $ 22,810,077 $ $ 20,292,274 $ 20,273,074 Stormwater Utility Enterprise Fund 4,048,405 1,454,117 1,807,750 Total Enterprise Funds $ 26,858,482 $ $ 21,746,391 $ 22,080,824 INTERNAL SERVICE FUNDS Benefit Self Insurance Fund $ 4,514,972 $ $ 3,617,475 $ 4,707,654 Total Internal Service Funds $ 4,514,972 $ $ 3,617,475 $ 4,707,654 TOTAL ALL FUNDS $ 111,019,716 $ $ 94,048,644 $ 105,435,626 * Expenditures/Expenses by Fund Fiscal Year 2021 TOWN OF ORO VALLEY Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. 4/19 Arizona Auditor General's Office SCHEDULE E Official City/Town Budget Forms ADOPTED BUDGETED EXPENDITURES/ EXPENSES EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED ACTUAL EXPENDITURES/ EXPENSES* BUDGETED EXPENDITURES/ EXPENSES 2020 2020 2020 2021 Administrative Services General Fund $ 4,648,370 $ $ 4,540,359 $ Department Total $ 4,648,370 $ $ 4,540,359 $ Human Resources General Fund $ $ $ $ 457,347 Department Total $ $ $ $ 457,347 Innovation & Strategy General Fund $ $ $ $ 3,846,018 Department Total $ $ $ $ 3,846,018 Finance General Fund $ $ $ $ 832,888 Department Total $ $ $ $ 832,888 Clerk General Fund $ 366,336 $ $ 361,076 $ 428,524 Department Total $ 366,336 $ $ 361,076 $ 428,524 Community & Economic Development General Fund $ 3,039,421 $ $ 2,787,207 $ 2,779,661 Department Total $ 3,039,421 $ $ 2,787,207 $ 2,779,661 Council General Fund $ 206,001 $ $ 206,001 $ 197,019 Department Total $ 206,001 $ $ 206,001 $ 197,019 General Administration General Fund $ 2,590,400 $ $ 2,594,923 $ 4,751,466 General Fund - Contingency Reserve 841,325 (180,338)7,390,000 Municipal Debt Service Fund 1,282,049 1,200,228 1,325,445 Oracle Rd. Improvement District Fund 186,152 175,874 179,716 Benefit Self Insurance Fund 4,514,972 3,617,475 4,707,654 General Government Impact Fee Fund 3,580 Capital Fund 3,315,100 830,338 3,857,616 3,994,666 Department Total $ 12,733,578 $ 650,000 $ 11,446,116 $ 22,348,947 Expenditures/Expenses by Department Fiscal Year 2021 TOWN OF ORO VALLEY DEPARTMENT/FUND 4/19 Arizona Auditor General's Office SCHEDULE F Official City/Town Budget Forms ADOPTED BUDGETED EXPENDITURES/ EXPENSES EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED ACTUAL EXPENDITURES/ EXPENSES* BUDGETED EXPENDITURES/ EXPENSES 2020 2020 2020 2021 Expenditures/Expenses by Department Fiscal Year 2021 TOWN OF ORO VALLEY DEPARTMENT/FUND Legal General Fund $ 874,057 $ $ 874,057 $ 870,592 Department Total $ 874,057 $ $ 874,057 $ 870,592 Magistrate Court General Fund $ 923,561 $ $ 912,169 $ 864,826 Department Total $ 923,561 $ $ 912,169 $ 864,826 Town Manager's Office General Fund $ 1,314,145 $ $ 1,294,364 $ 1,028,734 Department Total $ 1,314,145 $ $ 1,294,364 $ 1,028,734 Parks and Recreation General Fund $ 3,808,366 $ $ 3,497,763 $ 3,478,517 Parks & Recreation Impact Fee Fund 781,806 100,000 995,000 Recreation In Lieu Fee Fund 15,718 16,004 Community Center Fund 6,727,918 5,868,694 7,177,693 Community Center Bond Fund 3,000,000 Department Total $ 14,333,808 $ $ 9,466,457 $ 11,667,214 Police General Fund $ 17,448,615 $ $ 16,993,985 $ 17,051,408 Seizures and Forfeitures 372,883 59,593 327,000 Police Impact Fee Fund 764,149 (650,000)110,000 101,035 Department Total $ 18,585,647 $(650,000)$ 17,163,578 $ 17,479,443 Public Works General Fund $ 4,826,507 $ $ 4,631,486 $ 4,898,891 Highway Fund 4,213,739 4,014,875 4,066,213 Stormwater Utility Fund 4,048,405 1,454,117 1,807,750 PAG/RTA Fund 10,790,268 11,914,954 2,497,386 Townwide Roadway Impact Fee Fund 3,010,000 1,016,000 2,110,000 Department Total $ 26,888,919 $ $ 23,031,432 $ 15,380,240 Water Utility Water Utility Fund $ 22,810,077 $ $ 20,292,274 $ 20,273,074 Alt Water Resources Impact Fee Fund 2,859,800 1,227,558 Potable Water System Impact Fee Fund 1,435,996 445,996 Water Resources Dev Impact Fee Fund 6,981,099 Department Total $ 27,105,873 $ $ 21,965,828 $ 27,254,173 *Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. 4/19 Arizona Auditor General's Office SCHEDULE F Official City/Town Budget Forms Full-Time Equivalent (FTE)Employee Salaries and Hourly Costs Retirement Costs Healthcare CostsOther Benefit CostsTotal Estimated Personnel Compensation2021 2021 2021 2021 2021 2021310.69 $ 19,657,600 $ 4,732,060 $ 2,527,995 $ 2,059,155 $ 28,976,810Highway User Revenue Fund 15.00 $ 1,031,311 $ 126,026 $ 126,656 $ 103,659 $ 1,387,652Community Center Fund 21.55 667,837 14,122 25,910 54,844 762,713Seizures and Forfeitures 1.00 54,422 22,667 11,381 7,319 95,789Total Special Revenue Funds37.55 $ 1,753,570 $ 162,815 $ 163,947 $ 165,822 $ 2,246,154Water Utility Fund 40.48 $ 2,525,621 $ 306,641 $ 418,962 $ 244,133 $ 3,495,357Stormwater Utility Fund 10.25 608,204 74,323 86,337 61,643 830,507Total Enterprise Funds50.73 $ 3,133,825 $ 380,964 $ 505,299 $ 305,776 $ 4,325,864TOTAL ALL FUNDS398.97 $ 24,544,995 $ 5,275,839 $ 3,197,241 $ 2,530,753 $ 35,548,828SPECIAL REVENUE FUNDSENTERPRISE FUNDSFUNDTOWN OF ORO VALLEYFull-Time Employees and Personnel CompensationFiscal Year 2021GENERAL FUND 4/19 Arizona Auditor General's Office SCHEDULE G Official City/Towns Budget Forms Fiscal Year 2020-2021 General Fund Fund Summary FY 2020 FY 2020 FY 2021 $ % Budget Projected Budget to Budget to Budget Revenues and Other Sources Local Taxes 19,311,206 18,793,612 18,128,304 (1,182,902) -6.1% Licenses and Permits 1,984,118 2,184,210 1,592,500 (391,618) -19.7% Federal Grants 549,543 377,500 5,790,969 5,241,426 953.8% State Grants 75,000 75,000 75,000 - 0.0% State Shared Revenues 12,530,715 12,070,307 13,194,438 663,723 5.3% Intergovernmental 1,675,000 1,585,000 1,672,000 (3,000) -0.2% Charges for Services 2,552,639 2,141,965 2,239,675 (312,964) -12.3% Fines 120,000 120,000 125,000 5,000 4.2% Interest Income 150,000 555,980 150,000 - 0.0% Miscellaneous 288,000 295,800 262,500 (25,500) -8.9% Transfer from Community Center Fund 120,000 120,000 120,000 - 0.0% Total 39,356,221$ 38,319,374$ 43,350,386$ 3,994,165$ 10.1% Expenditures and Other Uses Personnel 29,146,622 28,432,662 28,976,810 (169,812) -0.6% Operations & Maintenance 10,193,107 9,922,934 11,771,081 1,577,974 15.5% Capital Outlay 706,050 482,664 738,000 31,950 4.5% Transfer to Capital Fund:1,100,000 1,100,000 1,021,143 (78,857) -7.2% Transfer to Debt Service Fund 795,436 795,436 818,377 22,941 2.9% Total 41,941,215$ 40,733,696$ 43,325,411$ 1,384,196$ 3.3% Increase/(Decrease)(2,584,994)$ (2,414,322)$ 24,975$ Beginning Fund Balance 17,157,343 Total Ending Fund Balance 17,182,318 25% Coverage 10,831,353 Fiscal Year 2020-2021 Community Center Fund Fund Summary FY 2020 FY 2020 FY 2021 $% Budget Projected Budget to Budget to Budget Revenues and Other Sources Local Sales Tax 2,478,552 2,300,962 2,492,960 14,408 0.6% Charges for Services 4,270,053 3,734,208 4,479,650 209,597 4.9% Miscellaneous - 12,390 126,000 126,000 0.0% Total 6,748,605$ 6,047,560$ 7,098,610$ 350,005$ 5.2% Expenditures and Other Uses Personnel 850,734 773,964 762,713 (88,021) -10.3% Operations & Maintenance 4,786,685 4,560,277 4,417,077 (369,608) -7.7% Equipment Leases 438,468 427,953 294,792 (143,676) -32.8% Capital Outlay 106,500 106,500 1,124,500 1,018,000 955.9% Transfer to Debt Service Fund 148,810 148,810 158,302 9,492 6.4% Transfer to General Fund 120,000 120,000 120,000 - 0.0% Total 6,451,197$ 6,137,504$ 6,877,384$ 426,187$ 6.6% Increase/(Decrease)297,408$ (89,944)$ 221,226$ Beginning Fund Balance Committed 405,988$ Ending Fund Balance Restricted 627,214$ Fiscal Year 2020-2021 Capital Fund Fund Summary FY 2020 FY 2020 FY 2021 $% Budget Projected Budget to Budget to Budget Revenues and Other Sources Transfer from General Fund 1,100,000 1,100,000 1,021,143 (78,857) -7.2% Federal Grants 229,500 108,401 - (229,500) -100.0% State Grants 100,000 88,116 117,000 17,000 17.0% Bond Proceeds - - - - 0.0% Miscellaneous - 490,512 250,000 250,000 0.0% Vehicle Reserves 536,900 536,900 633,010 96,110 17.9% Total 1,966,400$ 2,323,929$ 2,021,153$ 54,753 2.8% Expenditures and Other Uses Operations & Maintenance - 950 - - 0.0% Capital Outlay 3,999,100 3,656,666 3,994,666 (4,434) -0.1% Total 3,999,100$ 3,657,616$ 3,994,666$ (4,434) -0.1% Increase/(Decrease)(2,032,700)$ (1,333,687)$ (1,973,513)$ Beginning Fund Balance Assigned 2,277,358 Ending Fund Balance Assigned 303,845$