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**AMENDED (3-2-01, 4:30 p.m.) AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION MARCH 7, 2001 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 5:30 PM CALL TO ORDER ROLL CALL EXECUTIVE SESSION AT OR AFTER 5:30 PM 1. Pursuant to ARS 38-431.03 (A)(7) Discussion relating to the possible purchase or lease of real property (28 acre-parcel north of Naranja Town site) 2. Pursuant to ARS 38-431.03(A)(3) legal advice relating to the proposed Development Agreement with Stone Canyon LLC 3. Pursuant to ARS 38-431.03(A)(3) Legal Advice relating to the Settlement Agreement with City of Tucson RESUME REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS — TOWN MANAGER The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE —According to the Arizona Open Meeting Law, the Town Council may only discuss matters listed on the Town Council Agenda. Matters brought up by the public under "Call to Audience" cannot be discussed by the Town Council as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience'; please specify what you wish to discuss when completing the blue speaker card. 03/07/01 Agenda, Council Regular Session 2 1. CONSENT AGENDA (Consideration and/or possible action) A. Minutes — 2/7/01, 2/12/01, 2/21/01, 2/22/01, 2/26/01 B. Finance Report for the month ended January 31 , 2001 C. Resolution No. (R)01- 14 Declaring proposed amendments (On- Call/Emergency Call-Back Pay, Transfer of Leave and Bereavement Leave) to the Town of Oro Valley Personnel Policies and Procedures Code, a public record (Public Hearing on the Ordinance will be held at the April 4, 2001 Town Council meeting) 2. RESOLUTION NO. (R)01-15 A RESOLUTION OF THE TOWN OF ORO VALLEY, ARIZONA, SETTING FORTH THE TOWN'S SUPPORT OF SENATE BILL 1161 — SCHOOL IMPACT FEES Explanation: This resolution is being brought forward as a follow-up to the joint meeting of the Mayor & Council and the Amphitheater Governing Board on February 5, 2001, and in response to a letter from Amphi Governing Board President Kenneth Smith asking for support of SB 1161. The proposed Senate Bill would allow towns and cities to assess impact fees for schools. Currently, this bill was assigned to the Senate Education Committee & the Senate Government Committee on January 17, 2001. To date, the bill has not been scheduled for a hearing by either committee. 3. OV12-94-2A FINAL PLAT AMENDMENT, GOLD CANYON LOT 6 (AKA LA RESERVE PARCEL K) LOCATED EAST OF ORACLE ROAD AND EAST OF LA RESERVE DRIVE IN PROXIMITY TO GOLD CANYON PLACE Explanation: The applicant has requested a Final Plat Amendment to encroach and build on part of a natural area. The proposed land exchange will locate the house in a less sensitive area that will be free of any vegetation. 4. OV12-00-24 RANCHO VISTOSO NEIGHBORHOOD 10 RECREATION AREA DEVELOPMENT PLAN LOCATED ON DESERT FAIRWAYS DRIVE Explanation: Vistoso Partners, represented by The WLB Group, requests approval of a recreation area development plan for the Rancho Vistoso Neighborhood 10 Recreation Area. This property is located in the southwestern portion of Rancho Vistoso, the 8.9 acre parcel is on the south side of Desert Fairways Drive, approximately 1/3rd mile west of the intersection of Hidden Springs Drive. This development plan is for a private recreation facility to serve the residents of Rancho Vistoso. 03/07/01 Agenda, Council Regular Session 3 5. OV12-00-24 RANCHO VISTOSO NEIGHBORHOOD 10 RECREATION AREA NATIVE PLANT PRESERVATION, SALVAGE AND MITIGATION PLAN AND LANDSCAPE PLAN LOCATED ON DESERT FAIRWAYS DRIVE Explanation: Vistoso Partners, represented by The WLB Group, requests approval of a Native Plant Preservation, Salvage and Mitigation Plan and Landscape Plan for the Rancho Vistoso Neighborhood 10 Recreation Area. Located in the southwestern portion of Rancho Vistoso, the 8.9 acre parcel is on the south side of Desert Fairways Drive, approximately 1/3rd mile west of the intersection of Hidden Springs Drive. This will be a private recreation facility to serve residents of Rancho Vistoso. 6. OV12-99-20 RANCHO VISTOSO NEIGHBORHOOD 10, PARCELS Q & R FINAL PLAT, LOCATED NORTH OF MOORE ROAD AND EAST OF THE FUTURE LA CANADA DRIVE EXTENSION Explanation: The WLB Group, representing Kaufman and Broad, requests Town Council review and approval of the final plat for 48.14 acres in Rancho Vistoso Neighborhood 10 Parcels Q & R. This will consist of 212 single- family lots, a preserved open space wash and trails accessing the wash. 7. ORDINANCE NO. (0)01-08 —AN ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA AUTHORIZING AND APPROVING THE TOWN TO ENTER INTO A DEVELOPMENT AGREEMENT BY AND BETWEEN THE TOWN OF ORO VALLEY AND STONE CANYON, L.L.C. TO FACILITATE THE DEVELOPMENT OFNEIGHBORHOOD 12; AND DECLARING AN EMERGENCY 8. ** RESOLUTION NO. ( R )01-16 A RESOLUTION OF THE TOWN OF ORO VALLEY, ARIZONA COMMITTING UP TO $28,680 TOWARDS A JULY 4TH, 2001 INDEPENDENCE DAY CELEBRATION AT CDO RIVERFRONT PARK IN CONJUNCTION WITH THE GREATER ORO VALLEY ARTS COUNCIL AND AMENDING THE FY 2000/2001 TOWN BUDGET TOWN MANAGER'S REPORT CALL TO AUDIENCE- According to the Arizona Open Meeting Law, the Town Council may only discuss matters listed on the Town Council Agenda. Matters brought up by the public under "Call to Audience" cannot be discussed by the Town Council, as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience'; please specify what you wish to discuss when completing the blue speaker card. 03/07/01 Agenda, Council Regular Session 4 ADJOURNMENT POSTED: 02/28/01 AMENDED AGENDA POSTED: 4:30 p.m. 03/02/01 lh 4:30 p.m. rg Ap acket of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. — 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify Kathryn Cuvelier, Town Clerk, at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. IfY ou wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION MARCH 7, 2001 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 5:30 PM CALL TO ORDER ROLL CALL EXECUTIVE SESSION AT OR AFTER 5:30 PM 1. Pursuant to ARS 38-431.03 (A)(7) Discussion relating to the possible purchase or lease of real property (28 acre-parcel north of Naranja Town site) 2. Pursuant to ARS 38-431.03(A)(3) legal advice relating to the proposed Development Agreement with Stone Canyon LLC 3. Pursuant to ARS 38-431.03(A)(3) Legal Advice relating to the Settlement Agreement with City of Tucson RESUME REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS — TOWN MANAGER The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE -According to the Arizona Open Meeting Law, the Town Council may only discuss matters listed on the Town Council Agenda. Matters brought up by the public under "Call to Audience" cannot be discussed by the Town Council as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience'; please specify what you wish to discuss when completing the blue speaker card. 03/07/01 Agenda, Council Regular Session 2 1. CONSENT AGENDA (Consideration and/or possible action) A. Minutes — 2/7/01, 2/12/01, 2/21/01, 2/22/01, 2/26/01 B. Finance Report for the month ended January 31, 2001 C. Resolution No. (R)01- 14 Declaring proposed amendments (On- Call/Emergency Call-Back Pay, Transfer of Leave and Bereavement Leave) to the Town of Oro Valley Personnel Policies and Procedures Code, a public record (Public Hearing on the Ordinance will be held at the April 4, 2001 Town Council meeting) 2. RESOLUTION NO. (R)01-15 A RESOLUTION OF THE TOWN OF ORO VALLEY, ARIZONA, SETTING FORTH THE TOWN'S SUPPORT OF SENATE BILL 1161 — SCHOOL IMPACT FEES Explanation: This resolution is being brought forward as a follow-up to the joint meeting of the Mayor & Council and the Amphitheater Governing Board on February 5, 2001, and in response to a letter from Amphi Governing Board President Kenneth Smith asking for support of SB 1161. The proposed Senate Bill would allow towns and cities to assess impact fees for schools. Currently, this bill was assigned to the Senate Education Committee & the Senate Government Committee on January 17, 2001. To date, the bill has not been scheduled for a hearing by either committee. 3. OV12-94-2A FINAL PLAT AMENDMENT, GOLD CANYON LOT 6 (AKA LA RESERVE PARCEL K) LOCATED EAST OF ORACLE ROAD AND EAST OF LA RESERVE DRIVE IN PROXIMITY TO GOLD CANYON PLACE Explanation: The applicant has requested a Final Plat Amendment to encroach and build on part of a natural area. The proposed land exchange will locate the house in a less sensitive area that will be free of any vegetation. 4. OV12-00-24 RANCHO VISTOSO NEIGHBORHOOD 10 RECREATION AREA DEVELOPMENT PLAN LOCATED ON DESERT FAIRWAYS DRIVE Explanation: Vistoso Partners, represented by The WLB Group, requests approval of a recreation area development plan for the Rancho Vistoso Neighborhood 10 Recreation Area. This property is located in the southwestern portion of Rancho Vistoso, the 8.9 acre parcel is on the south side of Desert Fairways Drive, approximately 1/3rd mile west of the intersection of Hidden Springs Drive. This development plan is for a private recreation facility to serve the residents of Rancho Vistoso. 03/07/01 Agenda, Council Regular Session 3 5. 0V12-00-24 RANCHO VISTOSO NEIGHBORHOOD 10 RECREATION AREA NATIVE PLANT PRESERVATION, SALVAGE AND MITIGATION PLAN AND LANDSCAPE PLAN LOCATED ON DESERT FAIRWAYS DRIVE Explanation: Vistoso Partners, represented by The WLB Group, requests approval of a Native Plant Preservation, Salvage and Mitigation Plan and Landscape Plan for the Rancho Vistoso Neighborhood 10 Recreation Area. Located in the southwestern portion of Rancho Vistoso, the 8.9 acre parcel is on the south side of Desert Fairways Drive, approximately 1/3rd mile west of the intersection of Hidden Springs Drive. This will be a private recreation facility to serve residents of Rancho Vistoso. 6. OV12-99-20 RANCHO VISTOSO NEIGHBORHOOD 10, PARCELS Q & R FINAL PLAT, LOCATED NORTH OF MOORE ROAD AND EAST OF THE FUTURE LA CANADA DRIVE EXTENSION Explanation: The WLB Group, representing Kaufman and Broad, requests Town Council review and approval of the final plat for 48.14 acres in Rancho Vistoso Neighborhood 10 Parcels Q & R. This will consist of 212 single- family lots, a preserved open space wash and trails accessing the wash. 7. ORDINANCE NO. (0)01-08 —AN ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA AUTHORIZING AND APPROVING THE TOWN TO ENTER INTO A DEVELOPMENT AGREEMENT BY AND BETWEEN THE TOWN OF ORO VALLEY AND STONE CANYON, L.L.C. TO FACILITATE THE DEVELOPMENT OFNEIGHBORHOOD 12; AND DECLARING AN EMERGENCY TOWN MANAGER'S REPORT CALL TO AUDIENCE- According to the Arizona Open Meeting Law, the Town Council may only discuss matters listed on the Town Council Agenda. Matters brought up by the public under "Call to Audience" cannot be discussed by the Town Council, as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 02/28/01 4:30 p.m. lh 03/07/01 Agenda, Council Regular Session 4 A packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. — 5:00p.m, The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify Kathryn Cuvelier, Town Clerk, at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. MINUTES A ORO VALLEY TOWN COUNCIL REGULAR SESSION FEBRUARY 7, 2001 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION 6:05 p.m. CALL TO ORDER ROLL CALL Paul Loomis, Mayor Fran LaSala, Vice Mayor Dick Johnson, Council Member Bart Rochman, Council Member Werner Wolff, Council Member EXECUTIVE SESSION MOTION: Council Member Wolff MOVED to go into Executive Session at 6:05 p.m. for the following purpose: 1. Pursuant to ARS 38-431.03 (A) (1)Personnel Matters—Town Manager Employment Agreement Amendment 2. Pursuant to ARS 38-431.03 (A) (1) Personnel Matters Annual Evaluation of Police Chief 3. Pursuant to ARS 38-431.03 (A) (3) Legal Advice relating to Appeal of Water Development Fee by Developer of the Safeway Vistoso Plaza 4. Pursuant to ARS 38-431.03 (A)(3) legal advice regarding Wong v. Town of Oro Valley, Pima County Cause No. 20005064 Council Member Johnson SECONDED the motion. Motion carried, 5 —0. Mayor Loomis announced that in addition to the Town Council, the Town Manager, the Town Attorney, and the Town Clerk, Chief Sharp would be present for Item 2, Water Utility Director Alan Forrest would be present for Item 3, and Community Development Director Brent Sinclair and Tom Irvin, Outside Legal Counsel would be present for Item 4. MOTION: Vice Mayor LaSala MOVED to go out of Executive Session at 7:25 p.m. Council Member Wolff SECONDED the motion. Motion carried, 5- 0. 02/07/01 Minutes,Council Regular Session 2 RESUME REGULAR SESSION CALL TO ORDER 7:30 p.m. ROLL CALL Paul Loomis, Mayor Fran LaSala, Vice Mayor • Dick Johnson, Council Member Bart Rochman, Council Member Werner Wolff, Council Member PLEDGE OF ALLEGIANCE Mayor Loomis led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Town Manager Chuck Sweet reviewed the upcoming meetings and events. He also reported that the Police Department has received a $1,000 donation from the Sun City Foundation for the purchase of a bullet-proof vest for the K-9 unit and that the Sun City Travel Club would also be making a $1,000 donation for the same purpose. CALL TO AUDIENCE Bob Weede, 11001 N. Poinsettia, read a letter addressing grave concerns regarding the telecast of the Grammy Awards which will promote the music and lyrics of a specific rap artist. It is being recommended that the award show be boycotted to serve as a peaceful and powerful protest against the endorsement of the hateful and degrading ideas that are communicated through that artist's music. 1. CONSENT AGENDA Mayor Loomis pulled Consent Items E and F. MOTION: Vice Mayor LaSala MOVED to APPROVE the Consent Agenda with the exception of Items E and F. Council Member Wolff SECONDED the motion. Motion carried, 5 —0. A. Minutes— 12/18/00; 01/08/01; 01/17/01 B. Building Safety Activity Report—December 2000 C. Police Report—December 2000 D. Project No. W28-2000 Award of contract for Oro Valley Water Utility OV No. 1 Priorities B & C 8- Inch Interconnect, Egleston Drive to Maverick Underground, Inc. in the amount of$65,310.00 E. Reappointment of Robert Horn to the Municipal Property Corporation Board of Directors with a term to expire 11/30/03 (PULLED FOR DISCUSSION) F. Approval of appointments to the Public Arts Advisory Endowment Committee—David Andrews; Dick Eggerding, Windy Timm, Sister Lauren Moss, Charles (Buzz) Dolsberry (PULLED FOR DISCUSSION) 02/07/01 Minutes,Council Regular Session 3 G. Consideration and/or possible action regarding Town Manager Employment Agreement Amendment E. REAPPOINTMENT OF ROBERT HORN TO THE MUNICIPAL PROPERTY CORPORATION BOARD OF DIRECTORS WITH A TERM TO EXPIRE 11/30/03 Mayor Loomis recognized Mr. Bob Horn who was in the audience. MOTION: Vice Mayor LaSala MOVED to APPROVE the reappointment of Mr. Bob Horn to the Municipal Property Corporation Board of Directors with his term expiring 11/30/03. Council Member Johnson SECONDED the motion. Motion carried, 5 —0. F. APPROVAL OF APPOINTMENTS TO THE PUBLIC ARTS ADVISORY ENDOWMENT COMMITTEE—DAVID ANDREWS; DICK EGGERDING, WINDY TIMM, SISTER LAUREN MOSS, CHARLES (BUZZ) DOLSBERRY Community Development Director Brent Sinclair reported that the Public Arts Endowment Advisory Committee was created for the purpose of advancing the arts in Oro Valley. He reported that the following are being recommended to Council for appointment to the Committee: David Andrews,representing Oro Valley staff; Dick Eggerding, representing the Greater Oro Valley Arts Council (GOVAC); Windy Timm, Active Artist and Educator; Sister Lauren Moss,Arts Fund Administrator; and Charles Dolsberry, Oro Valley citizen. MOTION: Council Member Rochman MOVED to APPOINT David Andrews, Dick Eggerding, Windy Timm, Sister Lauren Moss, and Charles Doisberry to serve on the Public Arts Endowment Advisory Committee. Council Member Johnson SECONDED the motion. Motion carried, 5—0. 2. PUBLIC HEARING - ORDINANCE NO. (0)01-03 OV8-00-10 AN ORDINANCE OF THE TOWN OF ORO VALLEY,ARIZONA, REQUEST FOR A CONDITIONAL USE PERMIT FOR LADY OF AMERICA FITNESS CENTER LOCATED ON THE NORTHEAST CORNER OF FIRST AVENUE AND TANGERINE ROAD IN RANCHO VISTOSO NEIGHBORHOOD 5 PARCEL U, SAFEWAY VISTOSO PLAZA Community Development Director Brent Sinclair reviewed an overhead site map representing the Safeway Vistoso Plaza at First Avenue and Tangerine Road. He explained that Steve Axe, representing Lady of America Fitness Center, is requesting a Conditional Use Permit (CUP) for the development of a women's fitness facility within the Safeway Vistoso Plaza. The proposed Fitness Center will encompass three suites within Building Lot#6 and consist of approximately 3,850 square feet. He further explained that the CUP has been reviewed by the Planning and Zoning Commission for conformance to the General Plan and compliance with the Oro Valley Zoning Code 02/07/01 Minutes,Council Regular Session 4 Revised. Mr. Sinclair stated that staff and the Commission are recommending approval of the CUP with the conditions as listed in Exhibit "A." Mayor Loomis opened the public hearing. There being no speakers, the public hearing was closed. MOTION: Council Member Johnson MOVED to APPROVE Ordinance No. (0)01-03, OV8-00-10, Conditional Use Permit request for Lady of America Fitness Center with the conditions listed in Exhibit "A." A) 1. As per Section 11-106 of the Oro Valley Zoning Code Revised, the number of required parking spaces are as follows: One (1)per four(4) employees, one (1) for each one-hundred fifty (150) square feet of gross floor area. 2. All doors and windows to this facility must be closed, as necessary, to restrict potential noise and music from impacting surrounding uses. 3. Music may not be played at a volume that is discernable from surrounding land uses. 4. No outdoor vending machines are permitted. Council Member Wolff SECONDED the motion. Motion carried, 5 —0. 3. PUBLIC HEARING—ORDINANCE NO. (0)01-04 OV8-00-11 AN ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA,REQUEST FOR A CONDITIONAL USE PERMIT TO SERVE ALCOHOLIC BEVERAGES AT CIEN ANOS MEXICAN GRILL,WITHIN THE CANADA CROSSROADS RETAIL CENTER ON THE SOUTHWEST INTERSECTION OF LA CANADA DRIVE AND LAMBERT LANE Community Development Director Brent Sinclair reviewed an overhead map depicting the location of the Cien Mos Mexican Grill located at the Canada Crossroads Retail Center at the southwest corner of La Canada Drive and Lambert Lane. He explained that the owner of Cien Mos is requesting a Conditional Use Permit (CUP)to serve alcoholic beverages. Mr. Sinclair further explained that the Council had approved their Liquor License request on June 7, 2000, but a CUP is required to insure land use compatibility. He reported that staff and the Planning and Zoning Commission have reviewed the CUP request and recommend approval with the conditions listed in Exhibit "A." Mayor Loomis opened the public hearing. Bill Adler, 10720 N. Eagle Eye Place, stated that he felt that the parking was inadequate on the site and that it did not meet the requirements of the Zoning Code. He stated that the site should meet the parking requirements before a Conditional Use Permit is allowed. Mayor Loomis closed the public hearing. 02/07/01 Minutes,Council Regular Session 5 MOTION: Council Member Johnson MOVED to APPROVE Ordinance No. (0)01-04, Conditional Use Permit to serve alcohol at Cien Anos Mexican Grill, with the conditions listed in Exhibit"A". A) 1. Conditional Use Permit may be revocable per Section 3-201 of the Oro Valley Zoning Code Revised and shall be stamped by the Town Clerk and encased in plastic or otherwise framed, and posted at all times on the premises. 2. Outdoor music and live entertainment shall not be allowed. 3. The hours of operation shall be limited to 6am-10pm from Sunday through Thursday and 6am— 11 pm on Friday and Saturday. Council Member Wolff SECONDED the motion. DISCUSSION: In response to questions from Mayor Loomis and Council Member Rochman, Mr. Sinclair explained that the parking appears "tight"when considering all the possible uses that could go into the building, but the parking is based on the Zoning District and the uses allowed in that district. He stated that Phase II would provide additional premium parking in the front of the buildings but parking does already exist at the back of the buildings. Mr. Sinclair also reported that the Improvement Plans have been approved for Phase II. MOTION CARRIED, 5 —0. 4. PUBLIC HEARING— ORDINANCE NO. (0)01-05 0V7-00-04 AN ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA RELATING TO AMENDMENTS TO THE ORO VALLEY ZONING CODE REVISED, CHAPTER 9 CONDITIONS FOR SPECIFIC USES. THE AMENDMENT IF APPROVED, WOULD CHANGE SECTION 9-110Q OF THE ORO VALLEY ZONING CODE REVISED THAT WOULD EXEMPT MINOR IMPACT CONVENIENCE USES FROM TIMING OF DEVELOPMENT Community Development Director Brent Sinclair reported that staff has been reviewing Zoning Code amendments that would revise various sections of the Code related to conditions for convenience uses that address minor impact drive-through uses associated with pharmacies and other relatively low impact uses. He explained that the Code currently provides that certain convenience uses can not open for business until 50% of the net floor area of the non-convenience use structures within the shopping center have been constructed. He stated that this encourages development to occur within a"group" setting. He explained that in some cases such as banks with drive-through ATMs that have a low impact, the Code requirement does not apply. Staff is recommending approval of the Code amendment that would grant other low impact drive-through facilities such as pharmacies, the ability to develop and operate without the 50%rule. Mayor Loomis opened the public hearing. 02/07/01 Minutes,Council Regular Session 6 Bill Adler, 10720 N. Eagle Eye Place, stated that he was opposed to the suggested amendments to the Zoning Code. He said that the Town has not made any effort to comply with the General Plan which specifically states that "The Town reasonably wishes to be satisfied that sufficient demand exists before authorizing a higher land intensity than present zoning permits." He stated that he feels the amendments are not ready for approval and asked that the Council comply with the General Plan. Mayor Loomis closed the public hearing. In response to a question from Mayor Loomis, Mr. Sinclair clarified that the item being considered was the convenience uses in Tier 1 (low impact) only, with other commercial classifications to be considered at a later date. MOTION: Council Member Johnson MOVED to APPROVE Ordinance No. (0)01-05 adopting amendments to Chapter 9, Conditions for Specific Uses, Section 9-110Q as depicted in Exhibit "A"of the Ordinance. Vice Mayor LaSala SECONDED the motion. DISCUSSION: In response to a question from Vice Mayor LaSala, Mr. Sinclair explained that this is a timing issue only. The conditions remain on the high impact uses. MOTION CARRIED, 5 —0. 5. PUBLIC HEARING—ORDINANCE NO. (0)01-06 OV7-00-05 AN ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA, RELATING TO AMENDMENTS TO THE ORO VALLEY ZONING CODE REVISED, CHAPTER 2, ARTICLE 8-8, SECTION 9417 AND ARTICLE 13-7 RELATING TO PARKS & OPEN SPACE DISTRICT AND COMMUNICATION FACILITIES SECTIONS Planning and Zoning Administrator Bryant Nodine reported that the amendments to the Zoning Code, Chapter 2 are being proposed to help clear up conflicts in the existing Zoning Code and to help streamline review for fully camouflaged structures. The amendments would also provide more opportunities and/or incentives for collocation, address concerns from local providers, reorganize the code, and provide a greater level of health and safety for the residents. Mr. Nodine then reviewed the following: TYPES OF FACILITIES ➢ Minor Facilities (40 feet or less in height, collocation on existing structures, exemption from parking requirements, unless required by the Planning & Zoning (P&Z) Administrator or Development Review Board (DRB) • Tier I Minor Facilities (Communication facilities (CF) that are entirely indiscernible as a facility because it appears as functional component of a building, structure, or the landscape) • Located on existing buildings, utility poles, communication facilities or structures 02/07/01 Minutes,Council Regular Session 7 ■ Entirely camouflaged within flagpoles, cactus, or desert trees ■ Review and Approval by P & Z Administrator ■ Tier II Minor Facilities (Communication facilities (CF) that are incorporated in a building, structure of the landscape to the greatest extent feasible, it remains discernable as a facility) ■ Review and approval by DRB ■ New monopoles or towers less than 40 feet in height ■ Collocation on existing structures subject to height and width requirements ➢ Major Communication Facilities ■ Do not meet the minor facilities criteria ■ Stealth criteria applies ■ Limited to a height restriction in all zoning districts ■ Except in the C-1, C-2, and T-P Zoning Districts—150 feet ■ Require a Conditional Use Permit (Approved by Council) ■ Require design review by DRB APPLICATION REQUIREMENTS ■ Public Notification ■ Application submitted by registered engineer ■ FCC mandated limits ■ Environmental Assessment must be provided ■ Provider's Communication Plan RESIDENTIAL USE AREAS ■ Not permitted where the"primary use"of a lot is or may be a residence ■ Common Area and right-of-way are allowed PARKS & OPEN SPACE DISTRICT ■ Allow CF in Parks and Open Space ■ Additional standards for undeveloped and undisturbed open space ■ Collocated on an existing structure ■ Disguised as natural feature in the landscape ■ Accessory buildings be vaulted underground or camouflaged as a natural feature ■ No new roads built to access the site ■ Significant resources can not be disturbed PUBLIC NOTICE ■ All applications will require Public Notice ■ Tier I Minor CF require all property owners notified within 300 feet ■ Tier II Minor CF require all property owners notified within 600 feet ■ Major CF require all property owners notified within 600 feet MISCELLANEOUS CODE ADDITIONS ■ Discontinuation of Use 02/07/01 Minutes,Council Regular Session 8 • Property to be restored at all cost to provider after use has been discontinued for 6 months • Use of Technical Consultant Services • At the applicant's sole expense • To review Technical aspects • Access and Signage • Facilities be designed to deter access by the public • Be identified by a permanently installed plaque Discussion followed regarding measurement of antennae, height restrictions in zoning districts, opportunities for collocation on existing facilities, noise requirements being governed by Town Code, working towards stealth features, and financial assurances to ensure compliance. Ron Asta 3661 N. Campbell,representing Cricket Communications thanked the Town for their efforts on the Ordinance. He stated that they have already had three approvals for minor communication facilities in the Town. He also suggested that public notice not change on Tier I facilities. Martha Kuenhold, 1 E. Desert Sky Club representing AT&T Wireless thanked Vice Mayor LaSala and staff for their efforts on the Code changes. She stated that she has been working for approximately one year to get zoning approvals on two antenna sites, but has not been able to get those approved so far. She stated that the revisions would greatly improve the process. Mayor Loomis opened the public hearing. Bill Adler, 10720 N. Eagle Eye Place, stated that he was against providing incentives. He said that common areas are residential uses and antennas should not be located there. He also stated that he was strongly opposed to using public facilities for commercial uses including undisturbed, undeveloped open space. Mr. Adler stated that the General Plan does not support such development. He also recommended that Town staff use the GIS System to identify the optimum sites in advance for communication facilities. He further stated that he was against administrative approval that would circumvent citizen oversight and participation. He also referenced Agenda Item #6 and stated that he felt the suggested lease charge was insufficient for use of Town facilities. Martha Kuenhold, 1 E. Desert Sky Club representing AT&T Wireless explained that regarding noise from ground equipment, many of their communication facilities would require a shelter. She explained that the largest shelters would require two air- conditioning units that would operate alternately. She explained that they are five-ton units so the noise level would be about the same as a normal residence also having a five- ton unit. Ms. Kuenhold also stated that because of Code restrictions, requirements and setbacks, there would not be multiple monopoles installed in the Town. Mayor Loomis closed the public hearing. 02/07/01 Minutes,Council Regular Session 9 Vice Mayor LaSala referenced a letter received by the Mayor and Council dated September 22, 2000, asking for better cell phone coverage in Oro Valley and updates to the Zoning Code. He explained that he and Council Member Johnson have met with many of the local communication providers and Town staff to address these concerns. Mr. LaSala stated that their goal was to provide better cell phone service to the Town residents, but to also maintain the Town's integrity. He also explained that the GIS System was used to help locate optimal sites for the communications providers. MOTION: Vice Mayor LaSala MOVED to APPROVE Ordinance No. (0)01-06, adopting amendments as depicted in Exhibits "A', "B", "C", and "D"with the addition that Tier II Communication Facilities come back to Council after Development Review Board(DRB) approval. (This was changed per the Amendment.) Council Member Johnson SECONDED the motion. DISCUSSION: In response to a question from Council Member Rochman regarding the GIS System being used, Mayor Loomis and Community Development Director Brent Sinclair explained that the communication providers are not restricted to any sites. The information was given to the providers, but no site was "included or excluded" from their consideration. The optimum sites, elevations, infrastructure, and topography information were offered to the communication providers for their use. In response to a concern expressed by Mayor Loomis regarding exceeding existing zoning requirements in the Tier II and Major Communication Facilities, Mr. Nodine referenced a chart that summarized the Review and Approval Processes for Communication Facilities. He clarified that Tier II approval currently stops at the Development Review Board (DRB) and is a design consideration. Mayor Loomis stated that he felt that those items that exceed existing zoning requirements (i.e. height)in Tier II should come to the Council rather than the DRB. AMENDMENT TO THE MOTION: Mayor Loomis asked to amend the motion by changing the motion's addition by having it read, "If the design or development for totally new facilities in Tier II and Major Facilities exceeds existing zoning restrictions, it will come back to Council for approval." Vice Mayor LaSala and Council Member Johnson agreed to the amendment. MOTION AS AMENDED CARRIED, 5 —0. Mayor Loomis recessed the meeting at 9:00 p.m. The meeting resumed at 9:10 p.m. 02/07/01 Minutes,Council Regular Session 10 6. RESOLUTION NO. (R)01-05 ESTABLISHING POLICY GUIDELINES AND PROCEDURES FOR THE USE OF TOWN PROPERTY BY COMMUNICATIONS COMPANIES FOR WIRELESS COMMUNICATIONS FACILITIES Town Manager Chuck Sweet reviewed the Council Communication and explained that Resolution No. (R)01-05 would establish policy guidelines and procedures for the use of Town property by communication companies. He stated that in previous years, it has been the Town's policy that no private communication devices would be placed on Town owned property. Mr. Sweet further explained that the Policy Guidelines address several issues including compliance with community development standards and Federal Communications Commission standards as well as requests for proposals and lease agreements. The Application Procedure outlines the process and stipulates that the Town Council will have final approval for all applications to use Town owned property for these types of facilities. Mr. Sweet then recommended that in Section 1.4 of Policy Guidelines; the first sentence read "The usage shall not interfere with existing or future Town and Public Safety communication networks." (The word "and"was added at the request of Mayor Loomis.) In response to a question from Council Member Rochman regarding the proposed monthly rental/lease fee, Economic Development Administrator Jeff Weir explained that the lease was a sample and not necessarily a suggestion or recommendation regarding the fees. He stated that the amounts to be charged would be determined. He also explained that each application would be unique, and bonds and assurances would be determined as necessary on each application. Mr. Sweet explained that if the Council approved the Resolution, then a market analysis would be done regarding leasing fees, etc. Ron Asta 3661 N. Campbell representing Cricket Communications, stated that this Resolution provides "a breath of fresh air"to the Town's residents and to the communications industry. He then expressed concern regarding Section 1.9B, which states that "Town shall have the right to cancel licenses without cause with 180 days notice, given no earlier than 180 days after date of license." He stated that the providers spend $200,000 to $300,000 for equipment on a typical rooftop installation and he felt that they should be provided with reasons for cancellation. Mr. Weir explained that the intention was to insure notice would be given no sooner than after the first 180 days with 180 more days allowed (a total of one year.) He stated that he felt an error was made and recommended that the word "without"be changed to "with." MOTION: Vice Mayor LaSala MOVED to APPROVE Resolution No. (R)01-05, establishing Policy Guidelines and Procedures for the use of Town property by communications companies for wireless communications facilities with the change in 02/07/01 Minutes,Council Regular Session 11 wording to Section 1.4 to include "Town and Public Safety" and that Section 1.9B be reworded to satisfy Council's intentions. Council Member Johnson SECONDED the motion. Motion carried, 5 —0. 7. RESOLUTION NO. (R)01-03 AMENDING RESOLUTION NO. (R)00-56 AND ESTABLISHING POLICIES RELATED TO THE TOWN SAVE-A-PLANT PROGRAM (CONTINUED FROM 1-17-01) Community Development Director Brent Sinclair explained that Resolution No. (R)01-03 would allow the addition of two more Homeowners Associations (HOA) to be included in the list of those permitted to collect and salvage plants under the Town's Save-a-Plant Program. The Resolution also establishes policy concerning the organizations that would conduct the salvage. He explained that organizations located outside the Town limits could participate in the program but in-town Homeowner's Associations, non-profit groups and public projects would be given top priority. MOTION: Council Member Wolff MOVED to APPROVE Resolution No. (R)01-03. Council Member Johnson SECONDED the motion. Motion carried, 5 —0. 8. RESOLUTION NO. (R)01-06 A RESOLUTION GRANTING PRELIMINARY APPROVAL TO THE FINANCING OF THE ACQUISITION OF WATER SYSTEM IMPROVEMENTS,WATER RIGHTS AND A MUNICIPAL LIBRARY; AUTHORIZING THE NEGOTIATION OF THE SALE OF BONDS TO FINANCE THE ACQUISITION; PROVIDING CERTAIN TERMS, COVENANTS AND CONDITIONS CONCERNING THE BONDS; AUTHORIZING ACTIONS TO BE TAKEN WITH RESPECT TO THE BONDS AND THE PREPARATION AND DISSEMINATION OF A PRELIMINARY OFFICIAL STATEMENT; AND DECLARING AN EMERGENCY Finance Director David Andrews explained that the approval of Resolution No. (R)01-06 would authorize staff to proceed with the bond issuance process which is scheduled for late March or early April. The total project cost is $16,035,000, which includes $5.5 million for improvements for water system improvements, $5 million for 4,454 acre feet of Central Arizona Project (CAP) water rights, and $5.3 million for library construction. He explained that of the total cost, $11,535,000 would be financed with Excise Tax Revenue Bonds and would be issued through the Town's Municipal Property Corporation (MPC). He also explained that staff is suggesting that the not to exceed amount be increased to $15,000,000 to allow the flexibility to finance the $2,500,000 cash down payment if deemed appropriate. MOTION: Council Member Johnson MOVED to APPROVE Resolution No. (R)01-06 granting preliminary approval to the financing of the Acquisition of Water System Improvements, Water Rights and a Municipal Library; Authorizing the negotiation of the Sale of Bonds to finance the acquisition; providing certain terms, covenants and conditions concerning the bonds; Authorizing actions to be taken with respect to the Bonds and the preparation and dissemination of a Preliminary Official Statement and 02/07/01 Minutes,Council Regular Session 12 declaring an emergency; and Modifying Section 1 of the Resolution to read"A principal amount of not to exceed $15,000,000"; and Modifying Section 2 of the Resolution to read "An interest rate not to exceed 9%." Council Member Rochman SECONDED the motion. Motion carried, 5 —0. 9. RESOLUTION NO. (R)01-07 A RESOLUTION OF THE TOWN OF ORO VALLEY, ARIZONA MAKING THAT CERTAIN DOCUMENT, ORO VALLEY TOWN CODE SECTION 2-1-1 ELECTED OFFICERS, RELATING TO INCREASING THE TOWN OF ORO VALLEY COUNCIL MEMBERSHIP FROM A MAYOR AND 4-MEMBER COUNCIL TO A MAYOR AND 6- MEMBER COUNCIL (BASED UPON THE RECOMMENDATION OF THE GOVERNMENT REVIEW TASK FORCE),A PUBLIC RECORD Town Attorney Dan Dudley reported that Resolution No. (R)01-07 would declare the recommendation from the Government Review Task Force (GRTF)regarding increasing the Town Council membership from a Mayor and four member Council to a Mayor and a six member Council a public record. Discussion followed regarding holding public forums for citizen input, getting more information to the Town's citizens, deadlines, fiscal impact, placing a survey in the Town's water bills, and sending the item back to the GRTF to set deadlines. Richard Feinberg, 1451 E. Triton Place, member of the Government Review Task Force, stated that he felt it was a good idea to hold public information forums/workshops. He also suggested that an article could be placed in the local newspaper regarding the GRTF's recommendations with an explanation on the background of those recommendations. MOTION: Vice Mayor LaSala MOVED to APPROVE Resolution No. (R)01-07 making the amendment to the Oro Valley Town Code Section 2-1-1, Elected Officers, a public record with future direction to the Government Review Task Force to set a timeframe to provide public workshops to residents. Council Member Johnson SECONDED the motion. Motion carried, 5 —0. 10. CONSIDERATION AND/OR POSSIBLE ACTION REGARDING THE GOVERNMENT REVIEW TASK FORCE DISTRICTING REPORT DATED JANUARY 8, 2001 Town Clerk Kathryn Cuvelier reported that the Government Review Task Force (GRTF) is recommending that districting should not be considered at this time,but rather should be considered when the Town reaches a population of 60,000 persons or once the Town reaches "build-out." Discussion followed regarding reviewing districting at public workshops, past response from residents stating that districting doesn't "fit"the Town, and districting being 02/07/01 Minutes,Council Regular Session 13 revisited when the Town's boundaries and population are stabilized and final Town boundaries are identified. MOTION: Vice Mayor LaSala MOVED to ACCEPT the Government Review Task Force's recommendation and TABLE the item until the Town's population reaches 60,000 people. Mayor Loomis SECONDED the motion. AMENDMENT TO THE MOTION: Council Member Johnson asked that the item be TABLED INDEFINITELY and that the wording"the item until the Town's population reaches 60,000 people"be removed from the motion. Vice Mayor LaSala and Mayor Loomis agreed to the amendment. MOTION AS AMENDED CARRIED, 5 —0. 1 1. CONSIDERATION AND/OR POSSIBLE ACTION REGARDING COMCAST LEASE OF TOWN PROPERTY LOCATED ON THE NORTH SIDE OF NARANJA JUST WEST OF FIRST AVENUE Town Attorney Dan Dudley reviewed the Council Communication and explained that Comcast Cable is a franchisee of the Town and provides cable service to the residents. As part of that franchise, Comcast Cable is permitted to use the Town's right-of-ways. He explained that when Comcast Cable purchased Jones Cable, they thought that they had an easement to property located west of First Avenue on the north side of Naranja. He explained that they have been utilizing said site for purposes of a communications facility. Upon making a presentation to the Town's Development Review Board (DRB), Comcast Cable discovered that they do not have evidence of an existing recorded easement. The DRB required Comcast Cable to obtain some type of property interest through the Town. Mr. Dudley stated that negotiations have been taking place but an agreement has not been realized. Mr. Dudley explained that staff recommends approval of the lease with the following modifications: 1. Any additional periods of renewal of the Lease be at fair market lease value as determined by an appraiser mutually agreed on by the parties. 2. That Comcast provide sufficient fiber optic lines and capacity to connect all Town sites now and in the future and that the system be capable of dedicated two-way communication. 3. That Comcast dedicate fiber optic lines and capacity to permit two-way communication between the Pima County Jail and the Town. The actual cost of any interconnection between Comcast and its competitor serving Pima County to be paid by the Town or third parties. 4. That Comcast dedicate sufficient fiber optic lines and capacity to permit two- way communication between the Town, the City of Tucson, Marana and Pima County. The actual cost of interconnection between Comcast and its competitors serving those other jurisdictions to be paid by the Town or third parties. 5. That Comcast not charge for data transmission. 02/07/01 Minutes,Council Regular Session 14 MOTION: Vice Mayor LaSala MOVED to APPROVE the lease with Comcast (lease as presented with red-lines) adding the following five recommendations from Town staff: 1. Any additional periods of renewal of the Lease be at fair market lease value as determined by an appraiser mutually agreed on by the parties. 2. That Comcast provide sufficient fiber optic lines and capacity to connect all Town sites now and in the future and that the system be capable of dedicated two-way communication. 3. That Comcast dedicate fiber optic lines and capacity to permit two-way communication between the Pima County Jail and the Town. The actual cost of any interconnection between Comcast and its competitor serving Pima County to be paid by the Town or third parties. 4. That Comcast dedicate sufficient fiber optic lines and capacity to permit two- way communication between the Town, the City of Tucson, Marana and Pima County. The actual cost of interconnection between Comcast and its competitors serving those other jurisdictions to be paid by the Town or third parties. 5. That Comcast not charge for data transmission. Council Member Wolff SECONDED the motion. Motion carried, 5 —0. 12. CONSIDERATION AND/OR POSSIBLE ACTION REGARDING THE REQUEST BY STONE CANYON REGARDING THE REDUCTION IN SIZE OF THE ANNEXATION MAP FOR RANCHO VISTOSO NEIGHBORHOOD 12 Town Manager Chuck Sweet reported that Stone Canyon is requesting that the annexation map for Rancho Vistoso Neighborhood 12 be reduced in size to only include those properties owned by Stone Canyon and the Vestar-Athens Group. He explained that the property was originally requested to be annexed by Stone Canyon LLC and has gone through the procedural steps for filing with the County Recorders Office. He also reported that a public hearing was held on January 17, 2001 as required by Arizona State Statute. Mr. Sweet further stated that staff recommends that Council authorize the reduction in size of the map. He said that the annexation of the property would make positive steps toward the completion of annexation goals as outlined in the Town's annexation policy as far as squaring off the Town's boundaries. He explained that if Council approves the reduction in size of the map, the map along with the legal description would be filed as an amended map to the original filing. Further discussion followed regarding provisions for an additional public hearing, and not changing the time frames of the original filing. In response to questions from Mayor Loomis with respect to changing the map, Mr. Dick Maes, representing Vistoso Partners and Stone Canyon LLC, explained that there are three owners of property in the proposed annexation area: Stone Canyon LLC (Vistoso Partners), Ritz Carlton (Vestar-Athens Group), and Bob Long (ITC). He explained that ITC (owners of 130 acres on the annexation map)have stated that they did not desire to 02/07/01 Minutes,Council Regular Session 15 have their property annexed at this time. Therefore, the remaining property owners have chosen to respect that request. He also explained that ITC has an easement through the Stone Canyon LLC property to enable them to gain access to their property. Mayor Loomis stated that if the map were changed, there would be no opportunity to bring all of Neighborhood 12 into the Town. He stated that he would like to get the third owner included in the annexation. Council Member Johnson stated that it is the Town's policy that if a property owner does not want to become part of the Town, then the Town does not pursue that annexation. MOTION: Vice Mayor LaSala MOVED to APPROVE the reduction in size of the Rancho Vistoso Neighborhood 12 Annexation Map as requested by Stone Canyon and further described in the legal description (attached as part of the agenda item) with the addition that an additional public hearing be held at the next regularly scheduled Town Council meeting (Feb. 21St). Council Member Johnson SECONDED the motion. Motion carried, 4— 1, with Mayor Loomis opposed. TOWN MANAGER'S REPORT Town Manager Chuck Sweet reported that a Ribbon Cutting Ceremony for the Lambert Lane Multi-Use Path would be held on February 23rd at 4:00 p.m. He also reported that a quote from P&H Contracting has been received in the amount of$239,528 for the replacement of Water Well E. It is expected that work on the project will be completed within ten weeks. CALL TO AUDIENCE No speakers. ADJOURNMENT MOTION: Vice Mayor LaSala MOVED to ADJOURN at 10:30 p.m. Council Member Johnson SECONDED the motion. Motion carried, 5 — 0. Respectfully submitted, Roxana Garrity, Deputy Town Clerk 02/07/01 Minutes,Council Regular Session 16 I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the_7th_day of February, 2001. I further certify that the meeting was duly called and held and that a quorum was present. Dated this day of ,2001. Kathryn E. Cuvelier,CMC Town Clerk MINUTES OF THE ORO VALLEY TOWN COUNCIL SPECIAL SESSION/STUDY SESSION FEBRUARY 12,2001 t. ORO VALLEY TOWN COUNCIL CHAMBER Ff S 11,000 N. LA CANADA DRIVE CALL TO ORDER: 7:05 p.m. ROLL CALL: Paul Loomis, Mayor Fran LaSala, Vice Mayor Dick Johnson, Council Member Bart Rochman, Council Member(by telephone) Werner Wolff, Council Member Staff Present: Chuck Sweet, Town Manager Dan Dudley, Town Attorney Brent Sinclair, Community Development Director EXECUTIVE SESSION A MOTION was made by Vice Mayor LaSala to go into an Executive Session at 7:05 p.m. MOTION SECONDED by Council Member Johnson. MOTION carried 5 —0. 1. Pursuant to ARS 38-431.03(A)(3) Legal Advice relating to the Settlement Agreement with the City of Tucson. 2. Pursuant to ARS 38-431.03(A)(3) Legal Advice relating to the proposed Development Agreement with Vistoso Partners MOTION: A MOTION was made by Council Member Johnson to go out of the Executive Session at 8:55 p.m. MOTION SECONDED by Vice Mayor LaSala. MOTION carried 5 — 0. STUDY SESSION CALL TO ORDER: 9:00 p.m. ROLL CALL: Paul Loomis, Mayor Fran LaSala, Vice Mayor Dick Johnson, Council Member Werner Wolff, Council Member EXCUSED: Bart Rochman, Council Member REVIEW OF THE STATUS OF AMENDMENTS TO THE TOWN SIGN CODE AND TEMPORARY POLITICAL SIGNS Town Attorney Dan Dudley referred to the Sweeney case and that the Court ruled that because political signage was treated differently than the Town's commercial signage, that one or the other had to go. The Town has to treat political signage as favorably as commercial signage. 02/12/01 Minutes,Town Council Special Session/Study Session 2 Discussion followed regarding several options: 1. Disallow all signs within the public right-of-way without exception. 2. Regulate political signs by using less restrictive language for temporary political signs than is currently utilized in Section 12-6-1(E)(2)(c) of the Zoning Code. 3. Limit all signs within the public right-of-way through time, place and manner restriction. 4. Limit all signs within the public right-of through quality and construction standards. Community Development Director Brent Sinclair pointed out that the Town allows informational signage that is not related to traffic in the public right-of-way, such as: • Adopt a Roadway Sign • Directional Signs • Kiosk Signs Mr. Dudley stated that the prohibition of signage in the public right-of-way could be modified to allow for directional signage to public buildings or public safety buildings. Discussion followed regarding the best option to follow. Mayor Loomis asked for more information regarding the impact of banning all signs in the public right-of-way. He asked the Town Attorney if he feels that the informational signs are defensible. He pointed out that the restrictions in place for political signs need to remain. Discussion followed concerning amending the Zoning Code to address political signage changes sooner than later. In answer to a question by Mayor Loomis, Mr. Sinclair stated the proposed Sign Code Amendments should be coming back to the Town Council within the next 6 months. Discussion followed regarding the Sign Code regulations in Planned Area Developments vs. the Town wide Sign Code. Mr. Sinclair stated the Town currently has 3 different layers regarding signage in the Town: • Sign Code. • Sign packages for each development. • Planned Area Development Sign Codes. Discussion followed regarding how the Sign Code that used to require "copper patina" letters was changed in 1996 to allow colors. Mayor Loomis asked that the amendments to the political signs be made first, with or without restrictions. He stated that the issue of signs in the right-of-way should be resolved soon. / I 02/12/01 Minutes, Town Council Special Session/Study Session 3 Mr. Sweet and Mr. Dudley confirmed that a study session should be held to receive guidance on the amendments the Council would like to make to the Sign Code. REVIEW OF DRAFT AMENDMENTS TO THE TOWN CODE RELATING TO SOLID WASTE COLLECTION Mr. Dudley stated that in reviewing the Task Force recommendations, his office has defaulted to the harshest interpretation. He stated that this recommendation was made merely to start the discussion. He pointed out that the draft needs a lot more work before it is ready for the Council to vote on it. Mr. Sweet clarified that the Council accepted the Task Force recommendations, but did not approve the Task Force recommendations, however, he senses that the Council would like to have more control over existing providers. It was pointed out that there are only 2 providers in the Town. Discussion followed regarding the consideration of: • Establishing more controls over existing providers. • Designating days and times for trash/recycling pick-up. • Franchise/license and dumping fees. • Offering recycling instead of making it a requirement. • Establishing a non-exclusive franchise. • Anyone can operate in the Town, but place restrictions and allow for a minimum/maximum truck capacities. • "Brush and Bulky" Collection. • Not breaking the Town into Zones for collection. Mr. Dudley referred to the "EMLA Model Act" and stated that this could possibly address some of the concerns brought up tonight. ADJOURNMENT Vice Mayor LaSala MOVED to ADJOURN the study session at 10:00 p.m. MOTION SECONDED by Council Member Johnson. MOTION carried 4—0. Respectfully submitted, Kathryn E. Cuvelier, CMC Town Clerk a t MINUTES Ned ORO VALLEY TOWN COUNCIL REGULAR SESSION FEBRUARY 21, 2001 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER 6:02 p.m. ROLL CALL Paul Loomis, Mayor Fran LaSala, Vice Mayor Dick Johnson, Council Member Bart Rochman, Council Member Werner Wolff, Council Member EXECUTIVE SESSION AT OR AFTER 6:00 PM MOTION: Council Member Wolff MOVED to go into Executive Session at 6:02 p.m. for the following purpose: 1. Pursuant to ARS 38-431.03 (A)(3) Legal Advice regarding Wong Family LLC and related matters v. Town of Oro Valley, Pima County Cause No. 20005064 2. Pursuant to ARS 38-431.03 (A)(3) Legal Advice relating to the proposed Development Agreement with Vistoso Partners Council Member Rochman SECONDED the motion. Motion carried, 5 —0. Mayor Loomis announced that in addition to the Council, the Town Manager, the Town Attorney and the Town Clerk, Community Development Director Brent Sinclair would bep resent in Executive Session for Items 1 and 2 and Water Utility Director Alan Forrest would be present for Item 2. MOTION: Council Member Johnson MOVED to go out of Executive Session at 7:25 p.m. Council Member Wolff SECONDED the motion. Motion carried, 5 —0. RESUME REGULAR SESSION CALL TO ORDER 7:30 p.m. ROLL CALL Paul Loomis, Mayor Fran LaSala, Vice Mayor Dick Johnson, Council Member Bart Rochman, Council Member Werner Wolff, Council Member PLEDGE OF ALLEGIANCE Boy Scout Troop#299 led the audience in the Pledge of Allegiance. 02/21/01 Minutes,Council Regular Session 2 UPCOMING MEETING ANNOUNCEMENTS Town Manager Chuck Sweet reviewed the upcoming meetings. He then introduced Bob Kovitz, the Town's new Public Information Officer. Mr. Sweet also congratulated Paul Nzomo, the Town's Engineering Division Manager, on his citizenship to the United States. Mayor Loomis recognized the art on display in the Council Chambers and stated that it was being provided by the Greater Oro Valley Arts Council (GOVAC.) The four winning pictures from the Art Show will be presented to the Town. CALL TO AUDIENCE -No speakers. 1. CONSENT AGENDA At the request of Council Member Johnson, Mayor Loomis pulled Item G from the Consent Agenda. MOTION: Council Member Johnson MOVED to approve the Consent Agenda with the exception of Item G and to approve the "amended"Resolution on Item H. Council Member Wolff SECONDED the motion. Motion carried, 5 —0. A. Minutes--02/05/01 B. Public Works Project Status Report—01/01/01 —01/26/01 C. Coyote Run Monthly Report--January 2001 D. Building Safety Activity Report—January 2001 E. Budget and Bond Committee Report to Council for the Quarter Ended December 31, 2000 F. Project No. W27-2000 Oro Valley Water Utility—Oro Valley Well #E5 — Request to reject the only bid received on Project No. W27-2000 and to direct the Town Clerk to return the bid bond G. Resolution No. (R)01-08 A resolution authorizing an Intergovernmental Agreement between the Town of Oro Valley and Arizona Department of Transportation (ADOT) for the Highway User Revenue Fund (HURF) exchange for the resurfacing project of Rancho Vistoso Blvd. from Oracle Road to Big Wash (PULLED FOR DISCUSSION) H. Resolution No. (R)01-09 A resolution approving the establishment of a No Parking Zone in the Town's right-of-way on both sides of Woodburne Avenue at the Painted Sky Elementary School 1. Resolution No. (R)01-10 A resolution approving the "Oro Valley Transit Development Plan and approving the formation of an Oro Valley Transit Task Force to develop and implement such plan J. Resolution No. (R)01-11 A Resolution authorizing acceptance and award of contract for Project No. OV 30-00/01-17 - professional engineering services to GLHN Architects & Engineers in the amount of$37,608 for pavement 02/21/01 Minutes,Council Regular Session 3 rehabilitation of the Rancho Vistoso Overlay from Big Wash to Honeybee Canyon K. OV12-00-19 Rancho Vistoso Parcel G, Native Plant Salvage and Landscape Plans for 88 single-family lots located on the west side of Desert Fairways Drive within Rancho Vistoso Neighborhood 10 L. Award of Bid for Water Utility Billing Software to Donald R. Frey & Company in the amount of$45,430, as they were the only vendor who met all software requirements G. RESOLUTION NO. (R)01-08 A RESOLUTION AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF ORO VALLEY AND ARIZONA DEPARTMENT OF TRANSPORTATION (ADOT) FOR THE HIGHWAY USER REVENUE FUND (HURF) EXCHANGE FOR THE RESURFACING PROJECT OF RANCHO VISTOSO BLVD. FROM ORACLE ROAD TO BIG WASH Town Engineer Bill Jansen reported that approval of Resolution No. (R)01-08 would authorize an Intergovernmental Agreement (IGA) with the Arizona Department of Transportation (ADOT) that would allow an exchange of federal monies for state funds. He explained that the Highway User Revenue Fund (HURF) Exchange Program was enacted to allow local jurisdictions the ability to manage their own projects outside the federal process. Council Member Johnson explained that he pulled this item off of the Consent Agenda to highlight the efforts made last year on working towards the implementation of the Exchange Program. He stated that this program would allow projects to be completed two to three years ahead of the normal time frame. MOTION: Council Member Johnson MOVED to APPROVE Resolution No. (R)01-08. Council Member Wolff SECONDED the motion. Motion carried, 5 —0. 2. PUBLIC HEARING - RESOLUTION NO. (R)01-12 ADOPTION OF THE TOWN OF ORO VALLEY 2001/2006 CAPITAL IMPROVEMENTS PLAN Nina Trasoff, Consultant and Facilitator for the Capital Improvements Plan (CIP) Technical Advisory Committee reviewed a presentation outlining a summary of the CIP. Items included in the overview were: Funds Available and Funds Requested, Funded General Fund Projects, Funded Public Transportation and Highway Fund Projects, Funded Roadway Development Impact Fees Projects, and Potential Alternative Revenue Sources. In response to questions from Council Member Johnson, Finance Director David Andrews explained that the total funding for the CIP out of the General Fund is $1.8 million for the upcoming fiscal year. Of the $1.8 million, $1.1 million is dedicated to debt service for the library, land acquisition, building development, etc., which would leave approximately $700,000 to allocate to CIP projects. He explained that estimated 02/21/01 Minutes,Council Regular Session 4 increases of State Shared Revenue and all General Fund sources were factored into the calculation. IL At the request of Vice Mayor LaSala, Town Manager Chuck Sweet explained that the Capital Improvements Plan was an annual process that identified funding for items that cost over$10,000, have an expected useful life of at least two years and then become an asset of the Town. Council Member Wolff thanked Ms. Trasoff, staff and citizens for their work on the CIP. Mayor Loomis opened the public hearing. Bill Adler, 10720 N. Eagle Eye Place, stated that he was unable to attend any of the CIP meetings due to their timing. He said that he would like to have a better understanding of how items were ranked. Mr. Adler requested that in the future the Town have a"forum" type of meeting that citizens can attend and ask questions. He also asked if the Town had an estimate on revenue that the Town may expect to gain on telecommunications leases and whether or not they would be earmarked for parks and open space enhancements. Mayor Loomis closed the public hearing. MOTION: Council Member Wolff MOVED to ADOPT Resolution No. (R)01-12, approval of the Capital Improvements Plan. Vice Mayor LaSala SECONDED the motion. DISCUSSION: In response toa question from Mayor Loomis, Ms. Trasoff explained that all the CIP meetings were public meetings held on Friday mornings from approximately 9:00 am. to noon She also explained that the Town's Boards and Commissions held discussions with the citizens on their recommended priorities for the CIP projects. She explained that all projects were discussed by the CIP Task Force and then ranked into seven categories. Ms. Trasoff also explained that public surveys were sent out to the Town's residents asking for their input on the Town's CIP projects. She reported that they received back over 2,000 responses. Motion carried, 5 —0. 3. PUBLIC HEARING—ORDINANCE NO. (0)01-07 OV11-00-05, REQUEST TO AMEND THE TOWN OF ORO VALLEY GENERAL PLAN FOR THAT AREA KNOWN AS THE ZISS PROPERTY, LOCATED NEAR THE INTERSECTION OF FIRST AVENUE AND PALISADES ROAD Community Development Director Brent Sinclair reviewed an overhead map of the Ziss property located near the intersection of First Avenue and Palisades Road. He stated that the property is 4.64 acres in size. He explained that the General Plan amendment would change the land use designation from rural low density residential (0-0.3 units per acre) to low density residential (0.4—0.5 units per acre.) Mr. Sinclair reported that if the 02/21/01 Minutes,Council Regular Session 5 General Plan amendment is approved, it is anticipated that Mr. Ziss will request a Nod rezoning in order to create two lots that are approximately 2.33 acres in size (into the R1- 72 district.) This would be would be consistent with or larger than other properties in the area known as Palisades Parcel Splits. Mr. Sinclair also stated that they have not received any opposition to the request and staff and the Planning and Zoning Commission recommend approval Mayor Loomis recessed the meeting at 8:05 p.m. The meeting resumed at 8:20 p.m. Mayor Loomis opened the public hearing. Robert Ziss, 11330 N. First Avenue, stated that he felt that the property split was an excellent opportunity for the Town to enhance the property values. He stated that the split would provide for one new residence (one house currently exists on the property.) Mr. Ziss also stated that the R1-72 would be the zoning that he would apply for on the property. Bill Adler, 10720 N. Eagle Eye Place, stated that he felt that all the Findings of Fact have not been met for a General Plan amendment. He stated that it is the burden of the applicant to prove that the requested change meets the Findings. He said he feels that the General Plan is a contract between the Town and its citizens and it should be followed. Mr. Adler stated that he felt that the Council should deny the proposed change to the General Plan since it did not meet the requirements. Ned Mayor Loomis closed the public hearing. In response to a question from Vice Mayor LaSala, Mr. Ziss explained that he planned to build a home for himself on the property. MOTION: Council Member Johnson MOVED to ADOPT Ordinance No. (0)01-07, amendments to the 1996 General Plan Land Use designation on the Ziss property from R-LDR to LDR (0.4—0.5 dwelling units per acre.) Vice Mayor LaSala SECONDED the motion. Motion carried, 5 —0. 4. PUBLIC HEARING RELATING TO THE REDUCTION IN SIZE OF THE ANNEXATION MAP FOR RANCHO VISTOSO, NEIGHBORHOOD 12 FROM 478.24 ACRES TO 357.77 ACRES AS REQUESTED BY STONE CANYON, LLC Community Development Director Brent Sinclair explained that the request to reduce the size of the annexation map for Neighborhood 12 in Rancho Vistoso from 478.24 acres to 357.77 acres was approved by Mayor and Council during their February 7, 2001 Town Council meeting. He explained that the Council also requested that another public hearing be held prior to the annexation ordinance public hearing scheduled in March. Mayor Loomis opened the public hearing. There being no speakers, the public hearing was closed. 02/21/01 Minutes,Council Regular Session 6 5. APPOINTMENT OF RECOMMENDED NARANJA TOWN SITE MASTERPLAN TASK FORCE, TERMS THEREOF,AND ESTABLISHMENT OF REQUEST FOR QUALIFICATIONS INTERVIEW PANEL Community Development Director Brent Sinclair reviewed the list of recommendations for the composition of the Naranja Town Site Master Plan Task Force. Positions being recommended were as follows: • Community Development Director • Park and Recreation Administrator • Public Works Director/Town Engineer • Police Chief • Park and Recreation Advisory Board Member • Greater Oro Valley Arts Council Member(GOVAC) • Town Council Member • Planning and Zoning Commission Member • Development Review Board Member • Bond and Budget Committee Member • Monterra Resident • Copper Creek Resident • Monte del Oro Resident • Copper Creek School Official-, • Citizen-at-large a$i 4t Discussion followed regarding additional members and special interest groups possibly servingon the Task Force,removingthe wordin "liaison" from the description of the g members in order to allow those Members to be active participants; who should chair the meeting (consultant, citizen, etc.), and that the objective of the Task Force was to work on the Master Plan and not the financing of the project. MOTION: Vice Mayor LaSala MOVED to APPROVE the composition of the Naranja Mater Plan Task Force (as listed above), declare the term of the Task Force to expire upon Town Council acceptance of the Master Plan, and approve the establishment of an Request for Qualifications (RFQ) interview panel consisting of staff members listed in the recommended Task Force and Town Manager and to strike the word "liaison" from the description of the recommended positions (as listed in the Council Communication.) Mayor Loomis SECONDED the motion. Motion carried, 5 —0. 6. REVIEW AND DISCUSSION OF SUPPLEMENTAL REPORT TO THE FINANCE REPORT FOR THE QUARTER ENDED DECEMBER 31, 2000 Finance Director David Andrews reviewed a presentation focusing on the mid-year Budget status. He explained that the General Fund Revenue Estimates were expected to exceed the annual Budget by $461,096 at fiscal year end. He also reviewed Local Sales Tax Revenue Estimates and Other Fund Revenue Estimates (Highway Fund, Public Transportation Fund, Townwide Roadway Development Impact Fees Fund Water Connection Fees Debt Service Fund, and the Oro Valley Water Utility Fund.) 02/21/01 Minutes,Council Regular Session 7 In response to a question from Council Member Johnson, Mr. Andrews and Economic Development Administrator Jeff Weir explained that the Ritz Carlton Resort should be pulling their grading permits in April or May of 2001. The Building Permit should be pulled about five months later to allow time for the final design elements to be completed. MOTION: Vice Mayor LaSala MOVED to APPROVE the Finance Report for December 31, 2000. Council Member Rochman SECONDED the motion. Motion carried, 5 —0. 7. RESOLUTION NO. (R)01-13 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, DECLARING AS A PUBLIC RECORD THAT CERTAIN DOCUMENT RELATING TO THE OFFICES OF THE TOWN COUNCIL, FILED WITH THE TOWN CLERK AND ENTITLED "ARTICLE 2-1, COUNCIL," OF THE ORO VALLEY TOWN CODE MOTION: Vice Mayor LaSala MOVED to APPROVE Resolution No. (R)01-13, making the amendment to the Oro Valley Town Code, Article 2-1, Council, a public record. Council Member Wolff SECONDED the motion. Motion carried, 5 —0. 8. OV 12-00-21 NORTHWEST COMMUNITY CHURCH DEVELOPMENT PLAN LOCATED NEAR THE SOUTHEAST CORNER OF NORTHERN AVENUE AND HARDY ROAD, TO ENABLE AN EXPANSION OF THE EXISTING FACILITY MOTION: Council Member Johnson MOVED to APPROVE OV12-00-21,Northwest CommunityChurch Development Plan. Council Member Rochman SECONDED the p motion. Motion carried, 5 —0. 9. OV12-00-21 NORTHWEST COMMUNITY CHURCH LANDSCAPE PLAN LOCATED NEAR THE SOUTHEAST CORNER OF NORTHERN AVENUE AND HARDY ROAD MOTION: Council Member Johnson MOVED to APPROVE OV 12-00-21 Northwest Community Church Landscape Plan. Council Member Rochman SECONDED the motion. Motion carried, 5 —0. TOWN MANAGER'S REPORT No report. CALL TO AUDIENCE No speakers. 02/21/01 Minutes,Council Regular Session 8 ADJOURNMENT MOTION: Vice Mayor LaSala MOVED to ADJOURN at 9:12 p.m. There being no objections, Mayor Loomis adjourned the meeting. Respectfully submitted, Roxana Garrity, Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the_21st_day of February, 2001. I further certify that the meeting was duly called and held and that a quorum was present. Dated this day of , 2001. Kathryn E. Cuvelier, CMC 41 Town Clerk MINUTES OF THE ORO VALLEY TOWN COUNCIL DRA,17. 7. AND FIRE ADVISORY BOARD JOINT STUDY SESSION FEBRUARY 22, 2001 ORO VALLEY TOWN COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE CALL TO ORDER: 7:10 p.m. ROLL CALL: TOWN COUNCIL: Paul Loomis, Mayor Fran LaSala, Vice Mayor Dick Johnson, Council Member Bart Rochman, Council Member (by telephone) Werner Wolff, Council Member FIRE ADVISORY BOARD: Ron Koslowski, Chairman John Barbee Lonnie Berry Al Cook Ray Cottini Jim McCormick Arlene Ozburn Dick Tracy DISCUSSION REGARDING PERFORMANCE STANDARDS AND CRITERIA—FIRE ADVISORY BOARD Fire Advisory Board Chairman Ron Koslowski reviewed their recommended Performance Standards and Criteria for Fire Service in Oro Valley. Discussion of the 14 recommendations and the suggested Definitions followed. Discussion also took place concerning whether it is necessary to have both ISO Standards and NFPA Standards or a combination of both. Mayor Loomis asked that based on the discussion this evening, the Fire Advisory Board should clean-up the recommended Performance Standards and Criteria, and develop in writing the rationale for the Board's decisions. He stated this rationale will help the Council understand why these elements are critical to the Town. He also asked for clarification of the ISO Standards and the NFPA Standards to determine what standards are needed. Mayor Loomis stated that once the Board addresses these issues, he asked that the Board bring them back for Council action. Mr. Koslowski stated they will also prepare any necessary diagrams and charts to help clarify the rationale for the Performance Standards. Mayor Loomis called a recess at 8:35 p.m. Meeting called back to order at 8:44 p.m. 02/26/01 Minutes,Town Council Study Session/Annual Employee Forum 2 REVIEW OF ORIGINAL SCOPE OF WORK AND PROGRESS TO DATE Mayor Loomis asked that the Board show options for recommending a single fire provider. Chairman Koslowski expressed concern with the legalities of the Board developing the options. Vice Mayor LaSala stated that the Council should decide what those options will be. He stated the Board should go back and fine tune the standards, so that when the Council makes the decision to remain with two fire providers or go to one, the Standards will be set. He pointed out that the Budget & Bond Committee has offered their services to assist with developing a cost analysis. Chairman Koslowski referred to their meeting of January 11, 2001 where they developed "pros and cons" of going with one provider. Council Member Johnson stated he thought the Fire Advisory Board should come up with the recommended process to provide equitable fire service to the Town residents in the most efficient way (in accordance with fire standards), and with the least amount of cost to the citizens. He asked that the Fire Board, with help from the Legal and Finance Departments and the Budget and Bond Committee to design a cost analysis. Chairman Koslowski stated that the Fire Advisory Board should not legally do this nor is the Board adequately empowered to develop a cost analysis. It was discussed that until the Performance Standards are cleaned-up and accepted by the Town Council, it is premature to develop the costs. Vice Mayor LaSala stated that the Council needs to evaluate the best way to move forward. He stated that the Board did not want to put the fire providers in a position where they could not bid on service. He pointed out that the biggest argument he hears is whether or not the citizens can write-off their fire service on their taxes. Council Member Wolff stated that once the Standards are approved by the Town Council, they should be given to each fire department, and then the fire departments could let the Fire Advisory Board know when they are close to meeting the Standards without giving a price. Mayor Loomis agreed that the Town Council should establish a long term plan and direction for a single fire provider. He stated that the Town Council should consider the Performance Standards that would be applicable for a single fire provider or for the two fire providers currently in the Town. In answer to a question by Council Member Johnson, Mayor Loomis stated that the Council will have to give direction to staff on the best way to develop the cost estimates. He agreed that the Council needs to know the impact of implementing these Standards before a decision is made. 02/26/01 Minutes,Town Council Study Session/Annual Employee Forum 3 Discussion followed regarding what the role of the Fire Advisory Board will be once they submit their final report and that the Board should take a short "hiatus." At a later time, the board could develop the process of enforcing the Performance Standards. In answer to a question by Council Member Johnson, Chairman Koslowski stated it should take one meeting of the Board to refine the Performance Standards. He pointed out that the Board's goal is to provide fire and emergency services with an outstanding reputation like the Police Department has. He said these Performance Standards will guarantee that. He also asked that the Council be very specific on what they request of the Board. It was discussed that the Fire Advisory Board should return to the Town Council with their Report at the first meeting in April and if more time is needed, let Chief Sharp know. In answer to a question by John Barbee, Mayor Loomis replied yes, stop discussing those methods of provisions. He asked that the Fire Advisory Board send a copy of the minutes where those methods of provisions were discussed for distribution to the Town Council. ADJOURNMENT Study Session ADJOURNED at 9:08 p.m. Respectfully submitted, Kathryn E. Cuvelier, CMC Town Clerk a r 4 dx . MINUTES OF THE AFT ORO VALLEY TOWN COUNCIL T STUDY SESSION FEBRUARY 26, 2001 ORO VALLEY TOWN COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE CALL TO ORDER: 5:10 p.m. ROLL CALL: Paul Loomis, Mayor Fran LaSala, Vice Mayor Dick Johnson, Council Member Bart Rochman, Council Member(by telephone) Werner Wolff, Council Member ANNUAL EMPLOYEE FORUM Human Resources Director Jeff Grant explained that in accordance with Personnel Policy#29, this is an opportunity to allow employees to discuss issues that affect all employees of the Town. He pointed out that individual grievances would be handled individually. Paul Nzomo, Public Works Department. Mr. Nzomo thanked the Town Council for the good working relationship between staff and the Town Council. Don Manspeaker, Water Department. Mr. Manspeaker had those members of staff present introduce themselves since there are so many new employees. He thanked the Council for holding this meeting at 5:00 p.m. He also thanked the Town Council for the 5% bonus and asked if that increase could be made permanent next year. Mr. Manspeaker also pointed out that there are some problems with the EDS Dental Insurance Plan and asked if some alternative dental plans could be looked at. In addition, Mr. Manspeaker asked that the Town look into the Arizona State Retirement System. Mr. Grant stated that he will research this system, but pointed out that he has been told that the Arizona State Retirement System will not run "in parallel" with the Town's 401A Retirement Plan. Mr. Grant also stated that the Town's Insurance Broker is looking into alternative dental plans. Lynn Ridenour, Public Works Department. Ms. Ridenour stated that she is grateful to be able to work for Oro Valley, it is a great place to work and she loves her job. She expressed concerns with the Town's retirement plan, and also mentioned the possibility of joining the Arizona State Retirement System. She pointed out that it offers the security of a fixed interest rate and it offers health and life insurance benefits when an employee retires. Mr. Grant stated that Tom Axline with ICMA comes out to the Town on a regular basis to meet with the Town employees. He stated that Mr. Axline would be happy to meet one-on-one with any employee to discuss their retirement options with the Town's 401A and 457 plans. 02/26/01 Minutes, Town Council Study Session/Annual Employee Forum 2 John Martin, Parks & Recreation. Mr. Martin stated that he is representing his employees that maintain the parks. He reviewed their duties, skills, education levels and certification they have received to keep the parks running efficiently. He pointed out that with everything they do, their pay is low. He pointed out that these employees are one of the town's greatest assets for public relations. He mentioned that they have even taken lists from citizens concerning repairs needed at the parks, which they willingly do. He asked for consideration in looking at upgrading their compensation. Council Member Johnson expressed his appreciation for what the employees at the parks do. He stated he is extremely proud of all of the employees in Oro Valley and that we are a "Community of Excellence." Vice Mayor LaSala agreed that Oro Valley employees do great work. He stated that in the 3 years he has been with the Town, he has never received a complaint about the Town's parks. Council Member Rochman stated he is the new kid on the block and he has yet to hear a derogatory comment about the Town. He feels the staff is well respected and does a great joh. Council Member Wolff commended the employees for doing a great job. Council Member Johnson suggested that the Mayor and Council meet the employees and "shadow" with them to see what they do. Mayor Loomis stated they will continue to challenge the staff to work hard as they have done in the past. He agreed that the employees have done a great job. ADJOURNMENT Council Member Johnson MOVED to ADJOURN the study session at 5:45 p.m. Motion SECONDED by Council Member Rochman. MOTION carried 5 — 0. Respectfully submitted, Kathryn E. Cuvelier, CMC Town Clerk B TOWN OF ORO VALLEY t 'OUNCIL COMMUNICATION MEETING DATE: March 7, 2001 TO: HONORABLE MAYOR & COUNCIL FROM: David L. Andrews, Finance Director SUBJECT: Finance Report for the Month Ended January 31, 2001 SUMMARY: Attached to this communication is the Finance Report for the Month Ended January 31, 2001. GENERAL FUND: Select points are as follows: Sales tax collections (through December) from construction total $1,507K and are annualizing at $631K above the budgeted amount of$2,383K. Collections to date from residential building permit fees total $829K and are annualizing at $167K above the budgeted amount of$1,254K. Commercial building permit fee collections to date total $89,043 compared to an annual budget of$614K. A shortfall in collections in this fiscal year are currently projected to be offset by construction sales tax collections. State/county shared revenues are tracking to budget. Departmental expenditures are under budget. Other Funds State shared fuels taxes are tracking to budget. Collections from Townwide roadway development impact fees are annualizing at a rate that is approximately 85% of the annual budget amount of$1,633,880. The current year end estimate for collections is $1.5M. Collections from water connection fees are annualizing at a rate that is approximately 86% of the annual budget amount of$1,717,800. The current year end estimate for collections is $1.4M. TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 2 OF 2 q> The Library Construction Fund reflects a deficit fund balance of$118,021.62. Bonds will be issued in March to offset this amount. Oro Valley Water Utility Current retained earnings is $3,016,180. � Revenues from water sales are estimated to exceed budget based on current collections. Capital expenses are below budget. q> Cash from operations is below budget by$136,418. Cash flow projections indicate that the budgeted amount of$4,929,694 will be met by fiscal year end. ,......1. 2• David L. Andrews Finance Director 77 , j 41441 1/1, 4 Chuck Sweet Town Manager CC: Chuck Sweet, Town Manager All Department Heads Town of Oro Valley GENERAL FUND Budget Compared to Actuals Report Through January 31, 2001 Percentage of Year Completed 7/12 = 58.4% 2000/2001 Percentage January Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: Local Taxes $ 522,789 $ 3,056,881 $ 5,857,000 52.2% State/County Shared 402,287 2,647,990 4,885,000 54.2% Fines 22,280 122,912 220,000 55.9% Licenses & Permits 202,841 1,016,191 2,002,300 50.8% Charges for Services 24,229 170,792 272,800 62.6% Federal Grants 63,155 227,927 532,050 42.8% State Grants 29,663 138,074 259,554 53.2% Interest Earnings 55,718 337,444 275,000 122.7% Miscellaneous 5,402 22,901 29,200 78.4% Bond Proceeds - 2,450,553 2,700,000 90.8% Transfer From Library Construction Fund - - 144,000 0.0% Transfer From CDO Riverfront Park Fund - 94,269 - 100.0% Carryforward 9,269,414 Ad j. To Reconcile To Expenditure Limitation , (980,000) TOTAL REVENUES 1,328,364 10,285,934 25,466,318 71.8% EXPENDITURES: Town Council 9,033 71,862 107,552 66.8% T-wn Clerk 16,431 122,339 225,355 54.3% gistrate Court 59,494 224,419 429,646 52.2% I own Manager 13,901 125,923 263,308 47.8% Human Resources 15,023 96,520 191,244 50.5% Economic Development 27,006 125,433 311,599 40.3% Finance 24,871 213,890 371,370 57.6% Information Systems 11,112 97,936 173,393 56.5% Legal 28,601 251,239 551,887 45.5% Community Development Administration 40,670 182,668 371,533 49.2% Planning & Zoning 82,990 630,565 1,455,320 43.3% Parks & Recreation 59,648 535,647 1,107,067 48.4% Library Services 4,617 36,881 138,640 26.6% Police 496,593 3,476,711 6,426,233 54.1% Police- Capital Contingency - - 101,654 0.0% Building Safety 88,898 524,688 1,172,524 44.7% Custodial & Facility Maintenance 11,070 78,238 120,297 65.0% General Administration: Operations& Maintenance 42,412 156,749 441,703 35.5% Improvements (2,232) 9,419 1,441,752 0.7% Vehicles& Equipment 16,075 20,317 15,000 135.4% Land 2,692 2,835,549 3,075,000 92.2% Transfers to Other Funds - 1,729,657 2,363,626 73.2% Contingency/Reserve 4,610,615 TOTAL EXPENDITURES S 1,048,905 5 11,546,650 $ 25,466,318 55.4% REVENUES LESS EXPENDITURES $ 279,459 $ (1,260,716) ;VD BALANCE AT JULY 1, 2000 $ 9,809,329 [CURRENT FUND BALANCE _ $ 8,548,613 Town of Oro Valley HIGHWAY FUND Budget Compared to Actuals Report Through January 31, 2001 Percentage of Year Completed 7/12 = 58.4% 2000/2001 Percentage January Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: State Shared Fuels Tax $ 153,740 $ 804,532 $ 1,729,000 46.5% Other Revenues 41,778 141,862 74,600 190.2% Carryforward of Fund Balance 1,938,067 TOTAL REVENUES 195,518 946,394 3,741,667 52.5% EXPENDITURES: Personnel 54,190 401,846 965,788 41.6% Operations & Maintenance 116,566 483,045 802,249 60.2% Capital Improvements 81,249 442,025 1,046,620 42.2% Equipment& Vehicles 2,542 75,827 195,000 38.9% Lease Purchase Payments - 6,215 12,431 50.0% Contingency 719,579 TOTAL EXPENDITURES S 254,547 $ 1,408,958 S 3,741,667 46.6% REVENUES LESS EXPENDITURES $ (59,029) $ (462,564) FUND BALANCE AT JULY 1, 2000 $ 2,252,464 CURRENT FUND BALANCE $ 1,789,900 Town of Oro Valley PUBLIC TRANSPOR TA TION FUND Budget Compared to Actuals Report Through January 31, 2001 Percentage of Year Completed 7/12 = 58.4% 2000/2001 Percentage January Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: HB 2565 State Grant $ 21,383 $ 42,766 $ 96,176 44.5% Local Transportation Assistance Funds 19,909 102,832 162,000 63.5% Other 3,419 22,130 25,000 88.5% Carryforward of Fund Balance 157,700 TOTAL REVENUES 44,711 167,728 440,876 59.2% EXPENDITURES: Personnel 14,342 95,162 220,642 43.1% Operations & Maintenance 2,118 25,748 72,710 35.4% Improvements - - 5,000 0.0% Vehicles - - 57,000 0.0% Contingency 85,524 TOTAL EXPENDITURES $ 16,460 $ 120,910 $ 440,876 34.0% REVENUES LESS EXPENDITURES $ 28,251 $ 46,818 UM BALANCE AT JULY 1, 2000 $ 187,097 CURRENT FUND BALANCE $ 2 3 3,915 Town of Oro Valley TOWNWIDE ROADWAY DEVELOPMENT IMPACT FEES FUND Budget Compared to Actuals Report Through January 31, 2001 Percentage of Year Completed 7/12 = 58.4% 2000/2001 Percentage January Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: PAG Reimbursement $ - $ 150,000 $ - 100.0% Interest-Investments 37,465 218,044 200,000 109.0% Development Impact Fees 161,058 807,564 1,633,880 49.4% Miscellaneous - 41,075 - 100.0% Carryforward of Fund Balance - - 5,558,926 TOTAL REVENUES 198,523 1,216,683 7,392,806 66.3% ji‘a EXPENDITURES: Personnel 10,612 54,048 188,155 28.7% Operations & Maintanence 3,948 8,418 81,700 10.3% pital Improvements 12,964 1,147,347 2,980,000 38.5% .ichinery & Equipment - - 3,800 0.0% contingency - - 4,139,151 TOTAL EXPENDITURES $ 27,524 $ 1,209,813 $ 7,392,806 37.2% REVENUES LESS EXPENDITURES $ 170,999 $ 6,870 FUND BALANCE AT JULY 1, 2000 $ 6,528,366 CURRENT FUND BALANCE $ 6,535,236 Town of Oro Valley LIBRARY CONSTRUCTION FUND Budget Compared to Actuals Report Through January 31, 2001 Percentage of Year Completed 7/12 = 58.4% 2000/2001 Percentage January Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: Pima County Bond Proceeds $ - $ - $ 2,000,000 0.0% Bond Proceeds - - 3,080,000 0.0% TOTAL REVENUES - - 5,080,000 0.0% EXPENDITURES: Outside Professional Services - - 72,000 0.0% Bond Issuance Costs - - 100,000 0.0% Improvements 33,204 191,393 2,754,000 6.9% Machinery & Equipment - - 1,630,000 0.0% Transfer to General Fund - - 144,000 0.0% i n9ency - - 380,000 r../TAL EXPENDITURES S 33,204 S 191,393 S 5,080,000 4.1% REVENUES LESS EXPENDITURES $ (33,204) $ (191,393) FUND BALANCE AT JULY 1, 2000 $ 73,371 CURRENT FUND BALANCE $ (118,022) Town of Oro Valley DENNIS WEAVER POOL RENOVATION PROJECT FUND Budget Compared to Actuals Report Through January 31, 2001 Percentage of Year Completed 7/12 = 58.4% 2000/2001 Percentage January Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: Transfer From General Fund $ - $ 1,115,400 1,115,400 100.0% TOTAL REVENUES - 1,115,400 1,115,400 100.0% EXPENDITURES: Improvements 43,636 190,606 1,115,400 17.1% TOTAL EXPENDITURES $ 43,636 $ 190,606 $ 1,115,400 17.1% REVENUES LESS EXPENDITURES $ (43,636) $ 924,794 FUND BALANCE AT JULY 1, 2000 $ - CURRENT FUND BALANCE _ $ 924,794 _ Town of Oro Valley ORO VALLEY WATER CONNECTION FEES FUND Budget Compared to Actuals Report Through January 31, 2001 Percentage of Year Completed 7/12 = 58.4% 2000/2001 Percentage January Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: Connection Fees $ - $ - $ 1,717,800 0.0% Interest-Investments 6,630 47,932 44,125 108.6% Bond Proceeds - 5,808,750 8,075,000 71.9% Transfer from GF - - 360,000 0.0% Carryforward of Fund Balance 1,03 5,972 TOTAL REVENUES 6,630 5,856,682 11,232,897 59.5% EXPENDITURES: Bond Issuance Costs - - 775,000 0.0% Capital Outlay - 74,083 1,050,000 7.1% Debt Service Payments - 8,516 1,159,396 0.7% Contingency 8,248,501 TOTAL EXPENDITURES . $ - $ 82,599 $ 11,232,897 2.8% ir 'E NUES LESS EXPENDITURES $ 6,630 $ 5,774,083 FUND BALANCE AT JULY 1, 2000 $ 1,159,384 CURRENT FUND BALANCE _ _ $ 6,933,467 Town of Oro Valley ORO VALLEY WATER CONNECTION FEES DEBT SERVICE FUND Budget Compared to Actuals Report Through January 31, 2001 Percentage of Year Completed 7/12 = 58.4% 2000/2001 Percentage January Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: Single Family Connections $ 124,180 $ 647,921 $ - 0.0% Multi-Family Connections - 14,040 - 0.0% Commercial Connections - 119,806 - 0.0% Irrigation Connections 15,786 65,772 - 0.0% Fire Flow Connections - 9,690 - 0.0% Interest - Investments 1,042 4,831 - 0.0% Bond Proceeds - 948,621 - 0.0% TOTAL REVENUES 141,008 1,810,681 - 0.0% EXPENDITURES: Bond Issuance Costs - 598,849 - 0.0% TOTAL EXPENDITURES $ - $ 598,849 $ - 0.0% REVENUES LESS EXPENDITURES $ 141,008 $ 1,211,832 #1. t-,JD BALANCE AT JULY 1, 2000 $ CURRENT FUND BALANCE $ 1,211,832 Town of Oro Valley ORO VALLEY WATER UTILITY Budgeted Income Sta temen t Through January 31, 2001 Percentage of Year Completed 7/12 = 58.4% 2000/2001 Percentage January Y-T-D Total of Budget Actuals Actuals Budget Completed OPERATING REVENUES: Water Revenues $ 520,299 $ 3,624,030 $ 6,304,700 57.5% Service Charges & Meter Income 96,479 267,548 273,000 98.0% TOTAL REVENUES 616,778 3,891,578 6,577,700 59.2% OPERATING EXPENSES: Personnel 83,693 599,674 1,199,576 50.0% Operations & Maintenance 103,242 1,039,591 2,227,183 46.7% Depreciation& Amortization 112,381 786,668 1,377,200 57.1% TOTAL OPERATING EXPENSES 299,316 2,425,933 4,803,959 50.5% OPERATING INCOME 317,462 1,465,645 1,773,741 82.6% NONOPERATING REVENUES (EXPENSES) Tnterest Income 44,489 261,307 300,000 87.1% gterest Expense 132,827 931,890 2,061,911 45.2% TOTAL NONOPERATING REVENUES (EXPENSES) (88,338) (670,583) (1,761,911) NET INCOME $ 229,124 $ 795,062 $ 11,830 RETAINED EARNINGS AT July 1, 2000 $ 2,221,118 $ 1,359,264 CURRENT RETAINED EARNINGS $ 3,016,180 $ 1,371,094 Town of Oro Valley ORO VALLEY WATER UTILITY Cash & Capital Budgets Through January 3.1, 2001 l5udget Current ar uveri Category Balance 6/30/01 Under Cash from Operations $ 4,793,276 $ 4,929,694 $ (136,418) 1999 MPC Bond Proceeds 718,825 - 718,825 2000 Bond Proceeds - 1,472,050 (1,472,050) Debt Service Reserves 2,281,940 2,287,940 - Totals 7,800,041 8,689,684 (889,643) January Y-T-D 2000/2001 % Budget :'APITAL BUDGET Actuals Actuals Total Budget Completed Machinery Equipment achiner & E ui ment $ 2,833 $ 8,987 $ 33,600 26.7% Vehicles - 30,368 28,000 108.5% Meters 10,801 65,354 150,000 43.6% Wells 12,539 680,976 700,000 97.3% ,Booster Stations - 16,965 250,000 6.8% Transmission/Distribution Main 13,080 195,903 2,007,650 9.8% ,Reservoirs 18,166 200,821 3,305,000 6.1% Hydrants 8,034 8,034 86,400 9.3% Telemetry 6,364 168,571 159,500 105.7% Structures - 96,113 90,000 106.8% TOL TA CAPITAL BUDGET $ 71,817 $ 1,472,092 $ 6,810,150 21.6% E C TOWN OF ORO VALLEY ,'OUNCIL COMMUNICATION MEETING DATE: March 7, 2001 TO: HONORABLE MAYOR & COUNCIL FROM: JEFF GRANT, HUMAN RESOURCES DIRECTOR SUBJECT: Resolution No. R 01- 14 DECLARING PROPOSED AMENDMENTS (ON- CALL/EMERGENCY CALL-BACK PAY,TRANSFER OF LEAVE AND BEREAVEMENT LEAVE) TO THE TOWN OF ORO VALLEY PERSONNEL POLICIES AND PROCEDURES CODE A PUBLIC RECORD. SUMMARY: The Town of Oro Valley adopted the Town of Oro Valley Personnel Policies and Procedures Code by Ordinance (0-99-35) on April 21, 1999. In addition to corrections of minor, typographical errors, two significant revisions to an existing personnel policy and a new policy with two distinct provisions are recommended for inclusion in the Personnel Policies and Procedures Code at this time. 1. Creation of a new Policy (Policy #30) entitled "On call and Emergency Call Back pay": The proposed new Policy establishes Oro Valley practices for awarding non-exempt employees both"on-call" and"call- back" pay. These are fairly common practices in other public and private sector organizations. In the former situation employees who serve in"on-call" status either "after hours" or on weekends will receive pay for all 1-ours served while in "on-call" status. In most of the other jurisdictions, the rate of pay for such "on-call" .atus is minimal; at best only a fraction of the employee's normal pay rate. The common practice is to pay eligible employees for each hour of their "on-call" status. In return for their receipt of the "on-call"pay, employees agree to be readily available during their assignment. The employee also agrees to remain drug and alcohol free, and fit for emergency duty at anytime during the "on-call" period. If an "on-call" employee has to report to work,they receive their normal rate of pay (plus overtime premium, as appropriate) for all hours worked. The proposed Policy will provide that the Town pay all duly-identified "on-call" employees the sum of $1.00 per hour for the entire period of their"on-call" status. The second part of this Policy establishes a consistent practice of paying employees who are not formally "on- call" but are asked to return to work because of bona fide emergencies. Emergencies could include (but are not limited to) storm damage, power failures, major accidents, fires or other situations involving public safety concerns. According to the proposed Policy, non-exempt employees will receive a minimum of two hours of pay for each "call-back" situation. 2. Amending the "Attendance and Leaves" Policy (Policy #10) to add two new sections. The first section is entitled "Authorization of Transfer of Annual Leave and/or Sick Leave": This has been a practice of the Town that has been authorized pursuant to a Standard Operating Procedure (SOP # 19) for several years. The purpose of this amendment to the "Attendance and Leaves" Policy (Policy #10) is to establish the same practice in Policy form. The second section to be added is entitled "Bereavement Leave": Under this amendment Bereavement T,eave will be made available to employees upon the death of an immediate family member in order for them to range and/or attend funeral services. Paid absence up to three days (local) or five days (out-of-state) will be available to regular employees of the Town. The absence is not chargeable to sick leave, annual leave or compensatory time off balances. It is assumed that situations qualifying for Bereavement Leave will not qualify for coverage under the Family Medical Leave Act. FISCAL IMPACT: (1) It is estimated that an individual "on-call" employee will cost the Town roximately $3200 assuming123 hours of available non-regular work hours per week. (24 hours x per year, 45 hours).). The total cost will be calculated by the number of "on-call" employees required for each department (initiallythe Water and Public Works Departments have identified the need for affected only standing "on-call" assignments). At this time the total number of"on-call" employees town-wide is not exceed four resultingin a maximum annual cost of the "on-call" program of approximately expected to $12,000. (2) The cost implementing of im lementin a Bereavement Leave benefit is minimal given current trends. If utilized by 5% of the current staff, the cost directlyattributed to Bereavement Leave is not expected to exceed $5,000 in an average fiscal year, however since all employees are budgeted for 52 weeks of salary per year, there is no incremental increase in costs. SUGGESTEDpp MOTION: I move to approve Resolution No. R 01 - 14 declaring proposed amendments to the Town of Oro Valley Personnel Policies and Procedures Code a Public Record. ATTACHMENT: 1. Resolution No. R O1 - 14 . 2. Policy revision drafts. f • 616 r�. Jeff Grant, Human Resources Director Al Chuck Sweet, o Manager RESOLUTION NO. (R) 01 - 14 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA REFERENCING SPECIFIC AMENDMENTS TO THE TOWN OF ORO VALLEY PERSONNEL POLICIES AND PROCEDURES CODE, AND DECLARING THESE AMENDMENTS TO BE PUBLIC RECORDS. BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, that proposed amendments to the Town of Oro Valley Personnel Policies and Procedures Code, three copies of which are on file in the office of the Town Clerk, is hereby declared to be a public record and said copies are ordered to remain on file with the Town Clerk. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 7th day of March , 2001. TOWN OF ORO VALLEY Paul H. Loomis, Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Dan L. 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MF1100,400... rAEyte iF .0 ��t3F^ : 1. r s>• :j �� s3ya £ : „`sr 412�4��4#2 {:gx. iY : f: i: y:.� ��r�, 4 .�. . . " *9t•< i "ii�" . z.;4 '�" : ivY !Fa, r 34 �'Lls4% * " ,i:�` !iwA � 6 � %I9; % l „;: K��0yy Vr � l„ : ? :.y# / </ :-.;t" �: 'rte. ' GaefYM!� :�!F' 5':}vyyy iOteilittIiiilial gl thitigli1811 TOWN OF ORO VALLEY ATTEST: Paul H. Loomis, Mayor Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Dan L. Dudley, Town Attorney Policy No 10 Amendment/Addition of Policy No.30 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: March 7, 2001 TO: HONORABLE MAYOR & TOWN COUNCIL FROM: Chuck Sweet, Town Manager SUBJ: Resolution (R)01- 15 Senate Bill 1161 (School Development Fees) SUMMARY: This item is being brought forward as a follow up to the Joint Meeting with the Council and Amphitheater School District on February 5, 2001. Following said meeting, Amphi School Board President Kenneth Smith forwarded to Mayor Loomis a letter and Amphi School District Resolution in support of SB 1161. STATUS: This bill was assigned to the Senate Education Committee & the Senate Government Committee on January 17. It has not been scheduled to be heard by either committee and as of February 27, SB 1161 was being held by Chairman Ken Bennett of the Senate Education Committee. Next week will be the last week that bills can be heard in the house of origin. Should this Bill be heard and passed, it would require subsequent action by the Council and the Amphitheater School Board to adopt an Intergovernmental Agreement that would outline specifics regarding the collection and use of these proposed School Impact Fees. ATTACHMENTS: 1) Resolution No. (R) 01- 2) Copy of SB 1161 - School Development Fees 3) Letter dated 2/15/01 from Kenneth J. Smith, Amphitheater School Board RECOMMENDATION: I make a recommendation to approve Resolution No. (R)01- 15 ; SUGGESTED MOTION: re, Town Manage RESOLUTION NO. (R)01-15 A RESOLUTION OF THE TOWN OF ORO VALLEY, ARIZONA, SETTING FORTH THE TOWN'S SUPPORT OF SENATE BILL 1161 OF THE 45TH LEGISLATURE WHEREAS, it is the intent of the Oro Valley Town Council to provide the best educational opportunity possible for area students; and WHEREAS, the future of Arizona is dependent upon the quality of educational opportunity available for its young people; and WHEREAS, high quality educational facilities enrich the general community of municipalities, by enhancing the educational, recreational and artistic opportunities available in that community; and WHEREAS, increased residential development creates a need for school construction; and WHEREAS, quality h school facilities within a school district make residential units within that school district more valuable and desirable to buyers; and WHEREAS, the Arizona Court of Appeals has concluded that municipalities lack authority to assess impact fees on development for the benefit of school districts; and WHEREAS, Senate Bill 1161 is presentlypending in the 45th Legislature of the State of Arizona; and WHEREAS, ifp assed by the State Legislature, Senate Bill 1161 would provide authority for municipalities to assess impact fees for the benefit of local school districts. NOW THEREFORE BE IT RESOLVED that the Mayor and Town Council support SB 1161 currently pending in the 45th Legislature in its current form as of February 27, 2001 and any amendments to this version of SB1161 would require subsequent action and resolution by the Mayor and Town Council. PASSED and APPROVED by the Town Council of the Town of Oro Valley, Arizona, this 7th day of March , 2001 TOWN OF ORO VALLEY MAYOR ATTEST: TOWN CLERK TOWN ATTORNEY SB 1161 - 451R-I Ver rage 1 of � REFERENCE TITLE: school development fees; municipalities State of Arizona Senate Forty-fifth Legislature First Regular Session 2001 SB 1161 Introduced by : Senators Rios: Aguirre, Brown, Hartley, Jackson, Mitchell, Nichols AN ACT AMENDING TITLE 15. CHAPTER 9, ARIZONA REVISED STATUTES, BY ADDING ARTICLE 9; RELATING TO SCHOOL DEVELOPMENT FEES. (TEXT OF BILL BEGINS ON NEXT PAGE) Be it enacted by the Legislature of the State of Arizona: Section 1. Title 15, chapter 9, Arizona Revised Statutes, is amended by adding article 9, to read: ARTICLE 9. SCHOOL DEVELOPMENT FEES 1 Definitions IN THIS ARTICLE, UNLESS THE CONTEXT OTHERWISE REQUIRES: 1. "AREA OF JURISDICTION" MEANS THAT PART OF THE COUNTY OUTSIDE THE CORPORATE LIMITS OF A MUNICIPALITY. 2. "BUILDING PERMIT" MEANS ANY DOCUMENT OR OTHER DEVICE GRANTING AN INDIVIDUAL OR THE INDIVIDUAL'S AGENT THE RIGHT TO CONSTRUCT IMPROVEMENTS, INCLUDING RESIDENTIAL STRUCTURES; ON REAL PROPERTY, WHETHER ISSUED BY A MUNICIPALITY PURSUANT TO SECTION 9-467 OR BY A COUNTY PURSUANT TO SECTION 11-321. 3. "DEVELOPER" MEANS ANY PERSON, FIRM, CORPORATION, PARTNERSHIP_ ASSOCIATION, SYNDICATE, TRUST OR OTHER LEGAL ENTITY THAT UNDERTAKES TO ON PLAN OR CONSTRUCT A DEVELOPMENT, EXCEPT THAT AN INDIVIDUAL SERVING AS AN AGENT FOR A LEGAL ENTITY IS NOT A DEVELOPER. 4. "DEVELOPMENT" MEANS A REAL ESTATE DEVELOPMENT RESULTING IN THE CREATION OF A RESIDENTIAL SUBDIVISION OR A MULTIFAMILY RESIDENTIAL . htt ://wwwazle .state.az.us/legtext/451eg/l ribills/sb1161p.htm 02/21/2001 P g SB1161 - 451R- I Ver rage oi SUBDIVISION, OR BOTH.' OR RESULTING IN THE CONSTRUCTION OF RESIDENTIAL UNITS OR RESIDENTIALSTRUCTURES. 5. "FINAL PLAT" MEANS A MAP OF ALL OR PART OF A SUBDIVISION THAT ESSENTIALLY CONFORMS TO AN APPROVED PRELIMINARY PLAT AND THAT IS PREPARED IN ACCORDANCE WITH ANY APPLICABLE ORDINANCE OR STATUTE. 6. "HABITABLE SQUARE FEET" OR "HABITABLE SQUARE FOOTAGE" MEANS THE AREA MEASURED IN SQUARE FEET UNDER THE ROOF OF A RESIDENTIAL STRUCTURE EXCLUDING ANY AREA FOR PARKING MOTOR VEHICLES AND ANY SPACE NOT SURROUNDED BY FOUR WALLS, SUCH AS AN ATTACHED PATIO. 7. "MULTIFAMILY RESIDENTIAL SUBDIVISION" MEANS LAND THAT IS SUBJECT TO SECTION 9-463.02 OR 11-806.01 AND THAT IS USED FOR THE CONSTRUCTION OF RESIDENTIAL UNITS, INCLUDING APARTMENTS. 8. "MUNICIPALITY" MEANS AN INCORPORATED CITY OR TOWN. 9. "PLAT" MEANS A MAP OF A SUBDIVISION. 10. "PRELIMINARY PLAT" MEANS A PRELIMINARY MAP, INCLUDING SUPPORTING DATA, THAT INDICATES A PROPOSED SUBDIVISION DESIGN AND THAT IS PREPARED IN ACCORDANCE WITH ANY APPLICABLE ORDINANCE OR STATUTE. 11. "RECORDED PLAT" MEANS A FINAL PLAT BEARING ALL OF THE CERTIFICATES OF APPROVAL REQUIRED BY ANY APPLICABLE ORDINANCE OR STATUTE. 12. "RESIDENTIAL STRUCTURE" MEANS A STRUCTURE OR BUILDING FOR WHICH A BUILDING PERMIT IS REQUIRED BY LAW AND THAT IS INTENDED OR IS COMMONLY USED AS A RESIDENCE OR DWELLING PLACE AND A MOBILE HOME, EVEN IF A BUILDING PERMIT IS NOT REQUIRED FOR THE MOBILE HOME. 13. "RESIDENTIAL SUBDIVISION" MEANS LAND THAT IS SUBJECT TO SECTION 9-463.02 OR 11-806.01 AND THAT IS USED FOR THE CONSTRUCTION OF RESIDENTIAL STRUCTURES, INCLUDING MOBILE HOME PARKS. 14. "RESIDENTIAL UNIT" MEANS THAT PORTION OF A MULTIFAMILY RESIDENTIAL SUBDIVISION THAT IS SET UP AS A SEPARATE HOUSEKEEPING UNIT AND THAT IS COMMONLY USED BY A FAMILY OR AN INDIVIDUAL AS A RESIDENCE OR DWELLING PLACE. 15. "SCHOOL DEVELOPMENT FEE FUND" MEANS A FUND OF A SCHOOL DISTRICT ESTABLISHED BY THE COUNTY TREASURER FOR THE COLLECTION OF SCHOOL DEVELOPMENT FEES DEPOSITED AND EXPENDED PURSUANT TO SECTION 15-1072. 16. "SCHOOL DEVELOPMENT FEES" OR "FEES" MEANS MONIES ASSESSED AND COLLECTED BY SCHOOL DISTRICTS FOR THE PURPOSES OF AND PURSUANT TO THIS ARTICLE. http://wvvw.azleg.state.az.us/legtext/451egnr/bills/sb1161p.htm 02/21/2001 SB1161 - 451R- I Ver rage J 01 / 17. "SUBDIVIDER" MEANS ANY PERSON, FIRM, CORPORATION, PARTNERSHIP, ASSOCIATION, SYNDICATE. TRUST OR OTHER LEGAL ENTITY THAT FILES AN APPLICATION AND INITIATES PROCEEDINGS FOR THE SUBDIVISION OF LAND FOR A RESIDENTIAL SUBDIVISION OR A MULTIFAMILY RESIDENTIAL SUBDIVISION IN ACCORDANCE WITH ANY APPLICABLE ORDINANCE OR STATUTE, EXCEPT THAT AN INDIVIDUAL SERVING AS AN AGENT FOR A LEGAL ENTITY IS NOT A SUBDIVIDER. 15-1062. Assessment of school development fees A MUNICIPALITY MAY ASSESS SCHOOL DEVELOPMENT FEES PURSUANT TO SECTION 9-463.05 TO OFFSET COSTS ASSOCIATED WITH PROVIDING NECESSARY EDUCATIONAL FACILITIES AND SERVICES TO RESIDENTIAL DEVELOPMENTS. A MUNICIPALITY SHALL DETERMINE THE AMOUNT OF THE FEES AS PRESCRIBED IN THIS ARTICLE. 15-1063. Maximum fees; time of assessment A. BEFORE ASSESSING SCHOOL DEVELOPMENT FEES THE MUNICIPALITY SHALL DETERMINE AND DOCUMENT THE COSTS FOR ITEMS DESCRIBED IN SECTION 15-1072, SUBSECTION B. THE MUNICIPALITY SHALL INCLUDE ONLY THOSE COSTS FOR WHICH THERE IS A RATIONAL CONNECTION WITH THE BURDENS IMPOSED BY THE DEVELOPMENT. THE TOTAL FEES ASSESSED .AGAINST A RESIDENTIAL DEVELOPMENT SHALL NOT EXCEED TWENTY-FIVE PER.CENT OF THESE COSTS. B. IN ADDITION TO THE TOTAL FEE LIMITATION, SCHOOL DEVELOPMENT FEES SHALL NOT EXCEED: 1. FOR A RESIDENTIAL STRUCTURE THAT IS LESS THAN SIX HUNDRED FIFTY SQUARE FEET IN SIZE, TWENTY-FIVE CENTS A SQUARE FOOT. 2. FOR. A RESIDENTIAL STRUCTURE THAT IS SIX HUNDRED FIFTY OR MORE SQUARE FEET IN SIZE. SIXTY-FIVE CENTS A SQUARE FOOT UP TO A MAXIMUM OF THREE THOUSAND FIVE HUNDRED SQUARE FEET. C. THE DEPARTMENT OF EDUCATION SHALL ADJUST THE AMOUNTS THAT MAY BE ASSESSED BY THE ANNUAL GROWTH IN THE GROSS DOMESTIC PRODUCT PRICE DEFLATOR. D. NO MORE THAN TWENTY-FIVE PER CENT OF THE TOTAL FEES ASSESSED MAY BE MADE DUE AND PAYABLE ON OR BEFORE THE APPROVAL OF THE FINAL PLAT FOR A RESIDENTIAL SUBDIVISION. THE REMAINING FEES ASSESSED ARE DUE AND PAYABLE ON OR BEFORE THE ISSUANCE OF ANY BUILDING PERMITS FOR RESIDENTIAL STRUCTURES OR RESIDENTIAL UNITS. A RESIDENTIAL SUBDIVISION OR MULTIFAMILY RESIDENTIAL SUBDIVISION THAT DOES NOT REQUIRE OR USE A PLAT SHALL BE ASSESSED AND SHALL PAY THE SCHOOL DEVELOPMENT FEES BEFORE THE ISSUANCE OF BUILDING PERMITS FOR ANY RESIDENTIAL STRUCTURES OR UNITS BUILT IN THE SUBDIVISION. wvwv. htt :// azle .state.az.us/legtext/451eg/lrfbills/sb1161p.htm 02/21/2001 P g SB1161 - 451R - 1 Ver rage oi 1{4)4-, Land or facilities in lieu of school development fees A MUNICIPALITY MAY ACCEPT A DONATION OF LAND OR FACILITIES FROM A SUBDIVIDER OR DEVELOPER IN LIEU OF PART OR ALL OF THE FEES. THE DESIGN OF ANY CONTRIBUTED FACILITIES SHALL BE AT THE DISCRETION OF THE MUNICIPALITY. 065 Exempt developments A DEVELOPMENT THAT BY ZONING, DEED RESTRICTIONS OR OTHER PERMANENT RESTRICTIONS ON OWNERSHIP OR RESIDENCE WITHIN THE DEVELOPMENT RESTRICTS THE PERSONS RESIDING IN THE DEVELOPMENT TO PERSONS TWENTY- TWO YEARS OF AGE OR OLDER IS EXEMPT FROM THE ASSESSMENT AND PAYMENT OF SCHOOL DEVELOPMENT FEES. EACH RESIDENTIAL STRUCTURE OR UNIT WITHIN A DEVELOPMENT THAT CHANGES ITS ZONING OR REMOVES ITS DEED RESTRICTIONS OR OTHER PERMANENT RESTRICTIONS OF OWNERSHIP OR RESIDENCE WITHIN THE DEVELOPMENT TO ALLOW PERSONS RESIDING IN THE DEVELOPMENT TO BE UNDER TWENTY-TWO YEARS OF AGE SHALL BE ASSESSED THE SCHOOL DEVELOPMENT FEES IF THE RESIDENTIAL STRUCTURE OR UNIT HAS NOT PREVIOUSLY BEEN ASSESSED AND PAID THE FEES. IF AN EXEMPT DEVELOPMENT FAILS TO ENFORCE ITS ZONING, DEED RESTRICTIONS OR OTHER PERMANENT RESTRICTIONS ON OWNERSHIP OR RESIDENCE WITHIN THE DEVELOPMENT IN ALL CASES, THE EXEMPT DEVELOPMENT LOSES ITS EXEMPTION AND THE ENTIRE DEVELOPMENT IS SUBJECT TO THE FEES. 15-1066. Limitation on approval of residential subdivisions or granting building or hookup permits A. A MUNICIPALITY OR COUNTY SHALL NOT APPROVE A FINAL PLAT OF A RESIDENTIAL SUBDIVISION. MOBILE HOME PARK OR MULTIFAMILY RESIDENTIAL SUBDIVISION UNLESS THE FEES REQUIRED BY THIS ARTICLE HAVE BEEN PAID. B. A MUNICIPALITY OR COUNTY SHALL NOT ISSUE A BUILDING PERMIT FOR A RESIDENTIAL STRUCTURE OR RESIDENTIAL,UNIT OR APPROVE ANY HOOKUP PERMIT FOR A MOBILE HOME UNLESS THE FEES REQUIRED BY THIS ARTICLE HAVE BEEN PAID TO THE EXTENT THE RESIDENTIAL SUBDIVISION OR MULTIFAMILY RESIDENTIAL SUBDIVISION HAS NOT PREVIOUSLY BEEN ASSESSED OR PAID THE FEES. 15-1067, Notice of preliminary plat AFTER A PRELIMINARY PLAT IS FILED, THE MUNICIPALITY OR COUNTY TN WHICH IT IS FILED SHALL NOTIFY AND FORWARD A COPY OF THE PLAT TO THE MUNICIPALITY WITHIN WHOSE BOUNDARIES THE PROPERTY DESCRIBED ON THE PRELIMINARY PLAT IS LOCATED. THE DEVELOPER OR SUBDIVIDER SHALL CONTACT THE MUNICIPALITY REGARDING PAYMENT OF THE SCHOOL DEVELOPMENT FEES. 15-1068. Notice of application for building permit or hookup permit http://wwvv.azleg.state.az.us/legtext/451egnr/bills/sb1161p.htm 02/21/2001 SB1161 - 451R - I Ver rage J 01 / THE DEVELOPER OF A RESIDENTIAL STRUCTURE OR RESIDENTIAL UNIT OR A PERSON DESIRING TO HOOK UP A MOBILE HOME TO RECEIVE UTILITY SERVICES SHALL PRESENT ITS FINAL PLANS TO THE MUNICIPALITY WITHIN WHOSE BOUNDARIES THE STRUCTURE OR UNIT IS LOCATED FOR ASSESSMENT OF THE SCHOOL DEVELOPMENT FEES. THE FINAL PLANS SHALL CLEARLY SET FORTH THE CORRECT HABITABLE SQUARE FOOTAGE OF THE STRUCTURE OR UNIT. I 5-1069. Nonconforming subdivisions; lien A RESIDENTIAL SUBDIVISION OR MULTIFAMILY RESIDENTIAL SUBDIVISION THAT IS ESTABLISHED WITHOUT A RECORDED PLAT OR THAT IS ESTABLISHED WITHOUT COMPLYING WITH APPLICABLE ORDINANCES AND STATUTES REGARDING THE SUBDIVISION OF REAL PROPERTY OR ANY DEVELOPMENT THAT IS EXEMPTED FROM THE ASSESSMENT OF SCHOOL DEVELOPMENT FEES PURSUANT TO SECTION 15-1065 AND THAT SUBSEQUENTLY LOSES ITS EXEMPTION IS SUBJECT TO THE FEES. UNTIL PAID IN FULL, THE FEES CONSTITUTE A LIEN AGAINST THE PROPERTY IN FAVOR OF THE MUNICIPALITY WITHIN WHOSE BOUNDARIES THE NONCONFORMING SUBDIVISION IS LOCATED. (:".(' Nonconforming structures and units; lien A RESIDENTIAL. STRUCTURE OR RESIDENTIAL UNIT THAT IS CONSTRUCTED WITHOUT A BUILDING PERMIT OR THAT IS CONSTRUCTED WITHOUT COMPLYING WITH APPLICABLE ORDINANCES OR STATUTES REGARDING THE STRUCTURES OR UNITS OR ANY DEVELOPMENT THAT IS EXEMPTED FROM THE ASSESSMENT OF SCHOOL DEVELOPMENT FEES PURSUANT TO SECTION 15-1065 AND THAT SUBSEQUENTLY LOSES ITS EXEMPTION IS SUBJECT TO THE FEES. UNTIL PAID IN FULL, THE FEES CONSTITUTE A LIEN AGAINST ANY STRUCTURE OR UNIT CONSTRUCTED IN FAVOR OF THE MUNICIPALITY WITHIN WHOSE BOUNDARIES THE NONCONFORMING STRUCTURE OR UNIT IS LOCATED. 15-1071 . Foreclosure of liens A LIEN IMPOSED PURSUANT TO SECTION 15-1069 OR 15-1070 MAY BE FORECLOSED BY THE MUNICIPALITY IN THE MANNER SET FORTH IN TITLE 42, CHAPTER 18 FOR THE SALE AND FORECLOSURE OF LIENS ARISING FROM NONPAYMENT OF REAL PROPERTY TAXES. .15-1072. Deposit of fees; fund; use; return; exemption A. SCHOOL DEVELOPMENT FEES SHALL BE DEPOSITED WITH THE COUNTY TREASURER WHO SHALL CREDIT THE MONIES TO THE SCHOOL DEVELOPMENT FEE FUND. MONIES DEPOSITED IN AND EXPENDED FROM THE FUND SHALL BE IDENTIFIED BY THE DEVELOPMENT THAT IS THE SOURCE OF THE MONIES. B. SUBJECT TO THE LIMITATIONS PRESCRIBED IN SUBSECTION E OF THIS SECTION, THE GOVERNING BOARD MAY SPEND THE FEES AND INTEREST EARNED ON THE FEES FOR: http://vvww.azleg.state.az.us/legtext/451egn ribills/sb1161p.htm 02/21/2001 SB1161 - 451R - I Ver rage co u.t 1. ACQUISITIONS BY PURCHASE, LEASE-PURCHASE, LEASE OR LONG-TERM LEASE OF LAND_ BUILDINGS AND IMPROVEMENTS TO LAND AND BUILDINGS, INCLUDING LABOR AND RELATED EMPLOYEE BENEFITS COSTS AND MATERIAL COSTS IF WORK IS PERFORMED BY SCHOOL DISTRICT EMPLOYEES. 2. PUPIL AND NONPUPIL TRANSPORTATION VEHICLES AND EQUIPMENT, INCLUDING ALL CAPITAL EXPENDITURES IN A CONTRACT IF THE SCHOOL DISTRICT CONTRACTS FOR PUPIL TRANSPORTATION. 3. EXPENSES INCURRED BY A. SCHOOL DISTRICT IN ASSESSING AND COLLECTING SCHOOL DEVELOPMENT FEES, INCLUDING ALL PROFESSIONAL, LEGAL, ENGINEERING, ACCOUNTING AND ND AUDIT FEES OR EXPENSES THAT ARE INCURRED. C. DEVELOPMENT FEES SHALL BE SPENT WITHIN FIVE YEARS AFTER THEY ARE PAID. FEES THAT ARE NOT SPENT WITHIN THIS PERIOD SHALL BE RETURNED TO THE DEVELOPER THAT PAID THE FEES. D. SCHOOL DEVELOPMENT FEES AND ANY INTEREST EARNED ON THE FEES ARE EXEMPT FROM THE LIMITATIONS ON EXPENDITURE OF LOCAL REVENUES AS DEFINED IN ARTICLE IX, SECTION 21, CONSTITUTION OF ARIZONA. NOTWITHSTANDING SECTION 15-905, SUBSECTION F, AT LEAST SEVENTY-FIVE PER CENT OF THE AMOUNT WITHIN THE -CAPITAL OUTLAY REVENUE LIMIT. AS PROVIDED IN SECTION 15-951, SUBSECTION C OR SECTION 15-961, SHALL BE BUDGETED ENTIRELY IN THE-CAPITAL OUTLAY SECTION FOR ANY FISCAL YEAR IF A GOVERNING BOARD ASSESSES SCHOOL DEVELOPMENT FEES OR IF THERE ARE MONIES IN THE SCHOOL.DEVELOPMENT FEE FUND. E. A GOVERNING BOARD MAY ONLY USE THE FEES AND INTEREST EARNED ON THE FEES FOR PROJECTS AND EQUIPMENT THAT EXCEED THE STANDARDS PRESCRIBED IN SECTION 15-2011. 1 5-1 07:z. Appeal of assessments A. A SUBDIVIDER OR DEVELOPER WHO BELIEVES THE ASSESSMENT OF SCHOOL DEVELOPMENT FEES IS IMPROPER MAY APPEAL THE ASSESSMENT TO THE MUNICIPALITY BY FILING THE APPEAL WITH THE GOVERNING BOARD NOT MORE THAN TEN DAYS AFTER THE RECEIPT OF THE NOTICE OF THE ASSESSMENT. THE DEVELOPER SHALL BE FURNISHED WITH THE METHOD OF COMPUTATION OF THE ASSESSMENT IN WRITING WITH THE NOTICE OF THE ASSESSMENT. THE APPEAL SHALL BE IN WRITING AND SHALL STATE SPECIFIC FACTS RELATING DIRECTLY TO THE ALLEGED WRONGFUL ASSESSMENT AND THE MUNICIPALITY SHALL HEAR THE APPEAL WITHIN THIRTY DAYS AFTER THE APPEAL IS FILED. B. HEARINGS ON THE APPEALS ARE OPEN TO THE PUBLIC, UNLESS THE SUBDIVIDER OR DEVELOPER REQUESTS A CONFIDENTIAL HEARING. HEARINGS ARE INFORMAL. AND TECHNICAL RULES OF EVIDENCE DO NOT APPLY EXCEPT THE RULES OF PRIVILEGE RECOGNIZED BY LAW. BOTH THE SUBDIVIDER OR DEVELOPER AND THE MUNICIPALITY SHALL BE NOTIFIED AT LEAST TWENTY DAYS BEFORE THE HEARING. http://www.azleg.state.az.us/legtext/451egnribills/sb1161p.htm 02/21/2001 SB1161 - 451R- 1 Ver rage / 01 / THE PARTIES MAY SELECT REPRESENTATIVES OF THEIR CHOOSING, PRESENT AND CROSS-EXAMINE WITNESSES AND GIVE EVIDENCE BEFORE THE MUNICIPALITY. THE MUNICIPALITY MAY APPOINT A HEARING OFFICER TO CONDUCT THE HEARING AND TAKE EVIDENCE ON BEHALF OF THE MUNICIPALITY. THE MUNICIPALITY SHALL PREPARE AN OFFICIAL RECORD OF THE HEARING THAT INCLUDES ALL TESTIMONY RECORDED MANUALLY OR BY MECHANICAL DEVICE AND THE EXHIBITS. C. WITHIN THIRTY DAYS AFTER THE CONCLUSION OF THE HEARING THE MUNICIPALITY SHALL ENTER ITS DECISION AND SEND A COPY OF THE DECISION BY CERTIFIED MAIL TO THE SUBDIVIDER OR DEVELOPER AT THE ADDRESS AS GIVEN AT THE HEARING OR TO A REPRESENTATIVE DESIGNATED BY THE SLTBDIVIDER OR DEVELOPER TO RECEIVE A COPY OF THE DECISION. D. A PARTY MAY APPEAL THE DECISION OF THE MUNICIPALITY TO THE SUPERIOR COURT IN THE COUNTY IN WHICH THE SCHOOL DISTRICT IS LOCATED IF THE ORDER. WAS: 1. FOUNDED ON OR CONTAINED AN ERROR OF LAW INCLUDING AN ERROR IN THE CONSTRUCTION OR APPLICATION OF ANY PERTINENT RULES. 2. UNSUPPORTED BY THE EVIDENCE AS DISCLOSED BY THE ENTIRE RECORD. 3. MATERIALLY AFFECTED BY AN UNLAWFUL PROCEDURE. 4. BASED ON A VIOLATION OF ANY CONSTITUTIONAL PROVISION. 5. ARBITRARY OR CAPRICIOUS. http://www.azleg.state.az.us/legtext/451egnribills/sb1161p.htm 02/21/2001 GOVERNING BOARD ''9 (520)696-5158 \e.r ,►.: _�113116 FAX(520)696-5047 P 701 W.Wetmore Road•Tucson,AZ 85705•(520)696-5000•FAX(520)696-5064•TDD(520)696-5055 GOVERNING BOARD MEMBERS Kenneth J.Smith,Ed.D. Nancy Young Wright Kent Banabee,Ph.D. Mike Prout Mary Schuh President Vice President SUPERINTENDENT Vicki Balentine,Ph.D. February 15,2001 Mayor Paul Loomis Town of Oro Valley 11000 North La Canada Drive Tucson,Arizona 85737 Dear Mayor Loomis: I am enclosing a copy of a resolution passed unanimously by the Amphitheater Governing Board at its regular meeting on February 13. This resolution is in support of Senate Bill 1161, which gives permission to towns and cities to assess impact fees for schools and is the bill which we discussed at our joint meeting with you. It is requested that you bring a similar resolution before the Oro Valley Town Council for consideration. I'll be glad to speak at that meeting if you so desire. Since we share the same lobbyist,a resolution from both your Council and our Board would strengthen his position in discussing this matter with legislators. Sincerely, )(..r) 0 L CA. f Kenneth J.Smith, Ed. D. Governing Board President ag Enc. c: Amphitheater Governing Board Members and Superintendent Amphitheater High•CanyondelOm High•Ironwood Ridge High•Amphitheater Alternative Amphitheater Middle School•Coronado K-8 School•Cross Middle School•La Cima Middle School•Wilson K-8 School Copper Creek Elementary•Donaldson Elementary•Harelson Elementary•Holaway Elementary•Keeling Elementary Mesa Verde Elementary•Nash Elementary•Painted Sky Elementary•Prince Elementary•Rio Vista Elementary•Walker Elementary Rillito Center•El Hogar RESOLUTION OF THE GOVERNING BOARD OF AMPHITHEATER UNIFIED SCHOOL DISTRICT NO. 10 OF PIMA COUNTY, ARIZONA, IN SUPPORT OF SENATE BILL 1161 OF THE 45th LEGISLATURE WHEREAS, the Governing Board of Amphitheater Unified School District is charged withP roviding the best educational opportunity possible for its students; WHEREAS, the future of Arizona is dependant upon the quality of educational opportunity available to its young people; WHEREAS, the State of Arizona has fully assumed the responsibility of funding school construction through the Students First legislation; WHEREAS, the level of funding provided for the Students First construction program is not sufficient to totally fund community educational needs; WHEREAS, g quality high ualit educational facilities enrich the general community of municipalities, byenhancing the educational, recreational and artistic opportunities available in that community; WHEREAS, local communities may desire school facilities of a level beyond that provided under the Students First legislation; WHEREAS, residential development creates a need for school construction; WHEREAS, g quality high ualit school facilities within a school district make residential units within that school district more valuable and desirable to buyers; WHEREAS, developers relyupon and in fact market the quality of school facilities P serving their developments in their business; WHEREAS, the Arizona Court of Appeals has concluded that municipalities lack 't to assess impact fees on development for the benefit of school districts; authority P WHEREAS, school districts cannot impose impact fees upon developments which do impact the school district'sability to provide quality education and educational facilities; Bill 1161 is presentlypending in the 45th Legislature of the State WHEREAS, Senate of Arizona; WHEREAS, if passed Legislature,bythe State Le islature, Senate Bill 1161 would provide authority for municipalities impact alities to assess im act fees for the benefit of local school districts; r E t BE IT THEREFORE RESOLVED that the Governing Board of Amphitheater Unified No. 10of Pima County, Arizona strongly supports the passage of School District Y Senate Bill 1161urges and legislators concerned with the quality of education and g quality of life in their local communities to lend their support to Senate Bill 1161 and vote for its passage. DATED this 13`h day of February, 2001 . 1 • / /Age., Ken .a 'J. Smi 40, Pr- ident Amphitheater Governing Board TOWN OF ORO VALLEY 3 COUNCIL COMMUNICATION MEETING DATE: March 7, 2001 10: HONORABLE MAYOR & COUNCIL FROM: David Ronquillo, Planner I SUBJECT: OV12-94-2A FINAL PLAT AMENDMENT, GOLD CANYON LOT 6 (AKA LA RESERVE PARCEL K), LOCATED EAST OF ORACLE ROAD AND EAST OF LA RESERVE DRIVE IN PROXIMITY TO GOLD CANYON PLACE BACKGROUND: The subject property is located east of Oracle Road at 10352 N. Gold Canyon Place. The proposed amendment involves one lot at the southeast end of the Gold Canyon subdivision. The ten lots within the subdivision are zoned La Reserve Planned Area Development (PAD) and the Town Council approved the Final Plat for Gold Canyon in October of 1994. Furthermore, the Town Council acted to increase the grading limits for this subdivision from 4,000 to 5,000 square feet on January 1999, as part of a previous amendment. The Gold Canyon subdivision plat designates a natural buffer area for the preservation of steep slopes and natural vegetation on portions of lots 5, 6 and 7. This buffer area lies within the east portion of lot 5 & 6 and the south portion of lot 6 & 7. It consists of very rigorous terrain and slopes in excess of 25 percent. This area was set aside to minimize disturbance on extreme grades. )t 6 consists of 51,188 square feet and is located within an area dominated by floodplains, extreme slope, -(gnificant vegetation, and riparian habitat. In fact, the current pad is located in an area of extreme slope and significant vegetation. There is, however, a small portion of the natural buffer on lot 6 that consists of 15-25 percent slopes that is more suitable to build on. Furthermore, relocating the building pad to this area will provide a higher degree of preservation with regard to the aforementioned resources. SUMMARY: Applicant's Request Jack Tyrell, owner of lot 6 who is represented by Peter Salonga P.E. of Oracle Engineering Group Inc, requests a Final Plat amendment that would involve moving the existing building pad to the east of the lot. This would encroach 3,831 square feet into a designated natural area. He has requested to exchange two buffer areas that will consist of 3,856 square feet. The total proposed grading area would include 4,989 sq. feet. Attached is a letter submitted by the applicant advising planning staff of their reasons to relocate the building pad within the natural area. Existing Building Pad Within this lot, there are several environmentally sensitive areas -- including extreme slopes, riparian habitat and floodplain limits, natural buffer area, and significant vegetation. A site resource inventory has been provided by the applicant that depicts the aforementioned resources (see attached). The following is a synopsis of the building pad -d site characteristics: Slopes: • The proposed building pad consists of slopes of 25 percent or more. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 3 The majority of this lot consists of slopes between 15-25 percent. • The elevation of the existing grade increases from 2,700 feet to about 2,720 feet, extending in length about fifty (50) feet across. • There are rocky outcrops located on both sides of the driveway connection. The outcrops will not be disturbed. Riparian Habitat/Floodplain: • This area spreads across the lot from the southeast to the northwest sections. • The outer edge of the grading area is located in close proximity (8 feet)to the wash. • In order to access onto the property,the driveway goes over three (3)metal culverts about 3' foot in diameter. Natural Buffer area: • The natural buffer area is situated on the east and south portions of the lot. The proposed pad is located approximately 45' feet away from the current natural buffer area. Significant Vegetation: • The maximum grading allowed on this lot(per revised grading limits)is 5,000 square feet, excluding driveway. • The existing building pad is located in the center of lot six within an area of heavy vegetation. The driveway is located off Gold Canyon Place through a private ingress/egress easement that is utilized by lots 5, 6, and 7. This building pad is extremely steep and would be difficult to build on without cutting into slopes and disturbing heavy vegetation. Currently, the location of the existing building pad would not be an optimal place to •gild the home. During a recent site visit, it was clear to staff that the positioning of the current building pad was .ot the best preservation solution. Proposed Building Pad The proposed grading limits would encroach approximately 3,831 square feet into the natural buffer area. This buffer area is located along the east and south property lines. The total grading area will consist of 4,989 square feet. The new grading limits would relocate the building pad approximately ten (10) feet from the east property line. This encroachment would however comply with the required front, side and rear setbacks. The proposed change would better address the following concerns; • The building pad will be within 15-25 percent slopes; however, not exceeding 25% (according to the site resource inventory plan). • The finished floor elevation will be approximately 2,716, and the upper level to be 2,724. • The grading limit edge will be approximately thirteen (13) feet away from the wash. • Significant vegetation areas will be preserved (if the driveway is realigned). The applicant has proposed to exchange two areas if allowed to encroach in the natural buffer area. This would allow the applicant to encroach a total of 3,831 square feet. There would be two separate buffer areas exchanged for the encroachment of 3,856 square feet into the natural area. The two exchange areas would be located along both sides of the riparian habitat as shown on the attached plans. It is important to note that the proposal of an exchange area is not particularly relevant in this case. The building envelope effectively prevents any additional -)nstruction. The proposed building pad will be located in a more suitable area; however, the applicant has proposed establishing a new driveway through an area of significant vegetation. From staff's perspective, a primary F:\ov\0`112\1994\12-94-2A\TCRPT.doc TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 3 of 3 nefit of relocating the building pad is to increase the level of preservation. In sum, the driveway must be designed to respect these areas. There are several existing Palo Verde trees onsite that should be preserved in place. Surrounding Properties North: La Reserve Planned Area Development, Single Family Residential, 10356 Gold Canyon Place. West: La Reserve Planned Area Development, Single Family Residential, 10355 Gold Canyon Place. East: La Reserve Planned Area Development, Single Family Residential, 10315 Cliff Dweller Place. South: La Reserve Planned Area Development, Single Family Residential, 10247 Cliff Dweller Place. RECOMMENDATION: Staff finds that the proposed natural buffer exchange complies with the Oro Valley Zoning Code Revised. Staff recommends approval of the revision to the Final Plat for Gold Canyon lot 6, subject to those conditions listed in Exhibit "A". Staff recommendation is based on the following benefits. • The new building pad would avoid being constructed on 25 percent slopes. • A large portion of natural vegetation would be saved (only if driveway is designed around the vegetation). • This change would also move the existing building pad further away from the riparian area. • The two buffer exchange areas would remain undisturbed and any other part of the lot designated outside the 5,000 square foot grading limit. • The proposed buffer encroachment would not adversely affect the surrounding residential properties. SUGGESTED MOTIONS: I move to approve OV 12-94-2A, revisions to the Final Plat, lot 6 at Gold Canyon, effective on the date of satisfaction of attached conditions listed in Exhibit A, attached herewith. OR I move to approve OV 12-94-2A, revisions to the Final Plat, lot 6 at Gold Canyon, effective on the date of satisfaction of attached conditions listed in Exhibit A, attached herewith. OR I move to deny OV 12-94-2A, revisions to the Final Plat, lot 6 at Gold Canyon. Attachments: 1. Exhibit A— Conditions for Approval &WA/ 2o Request from Oracle Engineering, letter Dated February 5, .,.,�. 2001 Planning d Zoning Administrator 3. 11"x 17" site plan of the proposed exchange O 4. Site Resource Inventory Map 11 / Comm=ty- Devel•pment Direc or Town Manag-r F:\OV\OV 12\1994\12-94-2A\TCRPT.doc EXHIBIT A CONDITIONS FOR APPROVAL 0V12-94-2A GOLD CANYON LOT 6 1. All general notes and conditions from the original Final Plat shall apply. 2. All proposed structures must meet all applicable building setbacks and maximum building height. 3. The total grading limits shall not exceed 5,000 square feet, excluding driveway. 4. The extension of the driveway to the proposed site shall be designed around the significant vegetation to provide minimal disturbance. Any disturbance to significant vegetation must be mitigated utilizing the ratios depicted in chapter 14 of the OVZCR. 5. The two buffer exchange areas will remain undisturbed. 6. A Palo Verde tree on the east side of the property next to the proposed building pad must be preserved in place. 7. The following materials must be submitted to record the revisions: • Revised mylars of the Final Plat • 3 full-size (24" X 36") copies of the revised Final Plat • Data diskette (3V2 inch diskette, zip disk, or CD-ROM) in DXF or AutoCAD DWG format F:\ov\ov12\1994\12-94-2A\TCRPT.doc \v. °''‘ ORACLE ENGINEERING GROUP, Inc. February 05, 2001 Bayer Vella Senior Planner 11000 N. La Canada Dr. Oro Valley,AZ 85737 RE: Lot 6, Gold Canyon Dear Mr. Vella: Enclosed are the proposed Plat Amendment and Preliminary GradingPlan for the relocation of the e building envelope of the above subject property. We are requesting the relocation of the building envelope for the following reasons: 1. The relocated building envelope will be further away from the wash thusreservin the P g riparian areas of the wash and wild life corridor. 2. The existing building envelope abuts the wash's 100-year floodplain and needs to be set et one foot higher. 3. It would be very difficult and very expensive to construct a drivewayinto the existingbuilding envelope without meandering(or switching back)the driveway toet an acceptable driveway P slope. The existing grade at the access way is 2702.9. The minimumad elevation will have P to be 2713.50 to be one foot higher than the 100-year flood at the back of the buildingenvelope. o pe. To get a slope of 12%,the driveway length needs to be 90 feet and would require more grading. q 4. The existing building envelope will also require more retaining walls and possibly terracing 5. The relocated building envelope will require less disturbance of natural vegetation as g shown in Plate A of the Site Resource Inventory report. 6. The existing building envelope is steeper, as shown on cross-section A-A of the Site Resource Inventory Report. 7. The grading area for the building pad will not increase as a result of thisro osal. P P We hope that the Town of Oro Valley Planning and Engineering Division will support this proposal and a formal application to the Town Council can move forward. Sincerely, ORACLE ENGINEERING GROUP, INC. ---` /2 ZS I Peter Salonga, P.E. Cc: Jack Tyrell 700 W. Prince Road, Tucson, AZ 85705 - Tel (520) 292-6711 N Fax (520) 292-6144 11 lm I IL .. II : e ,,,_, E 4� a ,,.,. A ,,„ ..._00. Vi r- _-g I'- •// o. tJl S z / o_� pp•ZZ �I / 3.00 9�'L8 m� o j o j ££� �� Flo �� o gZ �,I, >� ir-4 0 p� /av C5 I p�O0•ZZN ,i l �,9 ��p cm Ire_- pO' / I - �� s- m fill v Zm // l v to I4 co A I 1 1,pl z I, ,i' o '` Z9 1 ' \,/ -, adv M) // 1 �1 Gi/OC'' Cb-rill -i O W /'\. W 03 i 0 /V� w 0 (n p�C1 / dt‘ Ed o v / �n % 0 r4 `1,- / . 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'�1 �/ , _ le .01,01,29 S '13 1 le 0 11:4 r'''11. '' '1..N ,).,' .g g• -1 a c cy., . 0 .� -D �. „4- 1.", — > 0. . a � X_ rn S �' N z --i ". r. „:1;„:„.40...,..4.: "moi �'x i ": .- ' x in 4 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: March 7, 2001 TO: HONORABLE MAYOR & COUNCIL FROM: Melissa Shaw, AICP, Planner II SUBJECT: OV12-00-24 RANCHO VISTOSO NEIGHBORHOOD 10 RECREATION AREA DEVELOPMENT PLAN,LOCATED ON DESERT FAIRWAYS DRIVE BACKGROUND: Vistoso Partners, represented by the WLB Group, requests approval of a development plan for the Rancho Vistoso Neighborhood 10 Recreation Area. Located in the southwestern portion of Rancho Vistoso, the 8.9 acre parcel is on the south side of Desert Fairways Drive, approximately a roximatel 1/3rd of a mile west of the intersection of Hidden Springs Drive. It is situated between residential development to the north and east (Parcels P & M) and a private residence on a large lot outside of the PAD to the south. An elementary school site is to the west. This will be a private recreation facility to serve residents of Rancho Vistoso. Recreation areas were planned throughout the Rancho Vistoso PAD to serve the various neighborhoods, and there are two designated to serve Neighborhood 10, including the subject parcel. In addition to the PAD designated recreation areas, private recreation areas have been built within several Neighborhood 10 subdivisions (specifically for Parcels M, N, I and J). The area or size requirements of the zoning code do not apply to the PAD because recreation areas were designated with the original PAD, and the OVZCR requirements were adopted after areas were designated. However, standards for recreation areas from the Oro Valley Zoning Code Revised &VZCR)do apply to the design and amenity requirements for the recreation areas in Rancho Vistoso, as the PAD does not address design and amenity requirements. SUMMARY: Overall, the Development plan meets the requirements of the PAD and OVZCR. The major issues and development plan features are discussed below. Demographic Profile of Users Amenities and Phasing. This recreation area is designed to serve the full-range of Rancho Vistoso residents, ranging from children to older-age users. The proposed development plan is in substantial conformance with the OVZCR requirements for recreation area amenities. Three "active" amenities are required, and five are provided including: two "tot lots", for ages 2 to 5 and 5 to 12 years, one volleyball and a basketball court, and two tennis courts. The five required "passive" amenities include three ramadas, two picnic areas, approximately 1A mile of walking trails, and benches. Restroom facilities will be located near the parking lot. Size and Phasing. The OVZCR requires one acre of recreation area for every 85 dwelling units. If the recreation portion of the Code were in effect for the PAD, Neighborhood 10 would require 21.5 acres of recreation area, based on a unit count. The Neighborhood 10 designated recreation area, plus additional facilities built for specific units, total approximately 11.8 acres. e Code requires that the recreation improvements be completed and in place by the time thirty-five (35) percent of the building permits are issued. The applicant proposes to phase the recreation facility in four stages, and has presented a Phasing Plan (see page 2 of the Landscape Plan). As proposed, the phases are based on a percentage of permits issued. The phasing plan would be more clearly defined and easier to track if a unit count TOWN OF ORO VALLEY 'r'OUNCIL COMMUNICATION Page 2 of 3 was associated with the percentages. Based on 2098 units in Neighborhood 10 (the total unit count excluding those parcels already platted or developed that have a recreation area), staff proposes the following phasing schedule: Phase Maximum Number of Neighborhood 10 Percentage of Neighborhood 10 Number permits to be issued before Phase is permits to be issued before Phase is complete complete Phase I 209 10% Phase II 420 20% Phase III 629 30% Phase IV 734 35% Coordination with Amphi School District. An elementary school site adjoins this facility to the west. The consultant and staff met with a school district representative to discuss several issues. One issue was a trail connection from Parcels Q & R, across the school site to the east, into the park. This connection will not only benefit residents with a connection to the park other than sidewalks, but will also benefit the school district by providing a direct route for students to walk to school, potentially reducing the need for bussing. Vistoso Partners currently owns the site, which will be deeded to the school district in the future, and their representative has agreed to construct the trail and provide this connection. Staff recommends that this connection be constructed as a continuation of the trails to be built with Phase 3 of this development plan. 'ewalks, Trails, Picnic Nodes and Signage. Sidewalks leading to the active recreation areas, ramadas and picnic nodes will be concrete and ADA accessible. Details of these amenities are provided with the landscape plan. In addition to the trail connection across the school site, a portion of a PAD-regional trail system is to be constructed on the south and east sides of the site. The trails will be non-ADA and stabilized with decomposed granite. Conceptual signage and proposed locations are shown on page 17 of the Landscape Plan. Staff recommends an additional sign detailing a regional trail map to be located at the major trail intersections (further discussed within the Landscape Report). Lighting. At the DRB meeting, staff recommended that all lighting standards be limited to a maximum 20' in height, with low-pressure sodium fixtures. The developer has proposed using 30' high light standards on the active sport courts (tennis and volleyball). Staff recommends the following: • Lighting standards in parking areas outside of the active sports courts shall not exceed 20' in height and shall be fully shielded, low-pressure sodium. • Lights to illuminate the active sports courts shall not exceed 30' in height, shall be fully shielded, and will be equipped with timers that shut off after 11:00 pm. High-pressure sodium light fixtures are preferred over metal halide. Trafc, Drainage and Grading. Since this recreation area is a local park, the traffic impact to the surrounding highway network will be minimal. Access will be provided to the site by a 24-ft wide PAAL that dead-ends in a cul-de-sac. rule to the nature of the use and the limited amount of runoff generated in the developed condition, detention L.1 not be required. The existing natural channels will be used to convey the runoff off the site. Grading on the site will be limited to the areas were proposed improvements will be constructed. All other areas will remain in a natural state. TOWN OF ORO VALLEY IUNCIL COMMUNICATION Page 3 of 3 Parkingand Bicycle Racks. The parkinglot provides a sufficient number of parking spaces to meet the zoning .Y y requirements. Bicycle racks are disbursed in two locations of the park site and also meet the code requirements. GENERAL PLAN COMPLIANCE: The General Plan designates this area for Medium Density Residential. The proposed park facility is designed to serve residents and is compatible with the residential land use designation. DEVELOPMENT REVIEW BOARD ACTION: On January 9, 2001, the Development Review Board reviewed this development plan and conditionally recommended approval bya unanimous (4-0) vote. There was considerable discussion regarding the proposed pp project phasing, required parking, trail access and calculation of the permitted amount of turf area. Except for p J p g� q p g refining the phasing plan, those issues have been resolved. RECOMMENDATION: The ro osed development plan meets the requirements of the OVZCR and the Rancho Vistoso PAD. Staff p p p recommends approval with the conditions listed in Exhibit A. '1UGGESTED MOTIONS: I move to approve OV 12-00-24, Rancho Vistoso Neighborhood 10 Recreation Area Development Plan, effective on the date of satisfaction of attached conditions in Exhibit A. -OR- I move to approve OV 12-00-24, Rancho Vistoso Neighborhood 10 Recreation Area Development Plan, effective pp on the date of satisfaction of attached conditions in Exhibit A and the following added conditions: -OR- I move to deny OV 12-00-14, Rancho Vistoso Neighborhood 10 Recreation Area Development Plan, for the following reasons: ATTACHMENTS: Plannin'_1), d Zoning Administrator 1. Exhibit A 2. Reduction of development plan F:\OV\OV12\2000\12-00-24\TC Report DP.doc :7) Co 1 u 1 Deve e• int Dir or own Manager EXHIBIT "A" TOWN COUNCIL CONDITIONS FOR APPROVAL OV12-00-24 RANCHO VISTOSO NEIGHBORHOOD 10 RECREATION AREA DEVELOPMENT PLAN Development Plan 1. The phasing plan shall be added to the cover sheet of the Development Plan, and amended as follows: Phase Maximum Number of Percentage of Neighborhood 10 Number Neighborhood 10 permits to be permits to be issued before Phase is issued before Phase is complete complete Phase I 209 10% Phase II 420 20% Phase III 629 30% Phase IV 734 35% 2. The following notations shall be added to the General Notes: • A trail connection across the Amphi School site between the park and Parcels Q & R shall be constructed as a continuation of the trails to be built with Phase 3 of this development plan. • A trail connection across the Amphi School site between the park and Parcels Q & R shall be designed and constructed in a manner subject to approval by the Planning and Zoning Administrator. 3. The following notations shall be added to the General Notes regarding lighting: • Lighting standards in parking areas outside of the active sports courts shall not exceed 20' in height and shall be fully shielded, low-pressure sodium. • Lights to illuminate the active sports courts shall not exceed 30' in height, shall be fully shielded, and will be equipped with timers that shut off after 11:00 pm. High-pressure sodium light fixtures are preferred over metal halide. Engineering Conditions 4. Label the handicap parking spaces. 5. A final drainage report will be required during the improvement plan review. General 6. 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Suo!Iipuoa pacja1fl1 Jo uopuJsgus Jo amp NI.uo anp.aaJJa 'meld adiaspuw pug uop.ORITAA pug aReAI1 S `uollEAxasaJd TuuId 3/19UNI UalV UO!Iia.Taa}J 01 poogiogt, pam OSOISTA o4auu2T `iZ-00-Z T AO anoiddu 01 aAOTU I :SNIOLLOIAI aaISI99I1S Z Jo Z and MOIIVDINIIlIAIIAJOD PIIDNII10- AE VA 0210 d0 MMOI EXHIBIT "A" TOWN COUNCIL CONDITIONS FOR APPROVAL 0V12-00-24 RANCHO VISTOSO NEIGHBORHOOD 10 RECREATION AREA NATIVE PLANT PRESERVATION, SALVAGE AND MITIGATION PLAN AND LANDSCAPE PLAN 1. The following notation shall be added to both the Native Plant Preservation, Salvage and Mitigation Plan and Landscape Plan: All hiking trails shall be field-sited so that exiting vegetation is preserved in place. Landscape Plan. 2. The mitigation totals from the Salvage Plan shall be included in the Landscape Plan plant schedule. 3. The Landscape Plan plant schedule shall be revised to include a sufficient number (110) of understory plants from the understory plant list. 4. On Page 17, the signage shall be relocated from the center of the parking lot and moved adjacent to the trail. 5. Additional sign detailing a regional trail map, to be located at the major trail intersections, shall be provided. 6. The following notations shall be added to the Landscape Plan General Notes: • A trail connection across the Amphi School site between the park and Parcels Q & R shall be constructed as a continuation of the trails to be built with Phase 3 of the Development Plan. • A trail connection across the Amphi School site between the park and Parcels Q & R shall be designed and constructed in a manner subject to approval by the Planning and Zoning Administrator. 7. The following notations shall be added to the lighting plan: • Lighting standards in parking areas outside of the active sports courts shall not exceed 20' in height and shall be fully shielded, low-pressure sodium. • Lights to illuminate the active sports courts shall not exceed 30' in height, shall be fully shielded, and will be equipped with timers that shut off after 11:00 pm. High-pressure sodium light fixtures are preferred over metal halide. 00-ZZ-ZL-OddN-NHVd`O I.HOJIN`OSOISIA OH3NV2d h ....." z 7 Lc,„ ',a M MRIs.. th J 0 r W O w E illgr Mk \� WoMoz � rj'U ~= W < N•s44k Nmil , i , P �: >a O W .-a *tt4,g s N 1 NW 00 `°�- rrNl 14 64 ko- _ *PkilOil .4, gird o. W F> PE Illi N V T ► wo N 1 INOI , 666 V:6 O „,N glillU d Z N N A111f10�►IIM h f- �-�Fri �' � cg f- >. �.. L2, mt g 440& p U OI<NU N410 01 Z � j 0� ° z m im t 11. O _\ a - �w 3U_ w O W p In Q Q Q 'P U J > to O a Lt--4 z o a Z p W 4 p O . O p Q O O �<, ' 6 O 5 Q z Wf F' Om. 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O �� ]Z C� � w W m LL gg 0�» x Li a m m E F , Za�Qarge'68 el > g98w r a ' ~ i i i i O U E 0 0 s m U a w U i w �/� m w w aw ra- a oOwU^ war � � O VJ Z Z 2p �N 4 Q a w {w J w J wap�z�W Zp Zinin O O oU F '�. 6.7 Z w w a ii2 a 8w�z,wZp1 c.� N Z �N sl, o_ ar ab .- Leo t Z �rnaiSoo goo t 2 Z Oa) OZ O3 it W it Nf�RiR 5E � moat =ZZ cV H cCn C) (11, 1, 0 0 0 9 0 ii W i ta)m g. J>> t-- o / — `-- 6 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: March 7, 2001 TO: HONORABLE MAYOR & COUNCIL FROM: David Ronquillo, Planner I SUBJECT: OV12-99-20 RANCHO VISTOSO NEIGHBORHOOD 10 PARCELS 0 & R FINAL PLAT, LOCATED NORTH OF MOORE ROAD AND EAST OF THE FUTURE LA CANADA DRIVE EXTENSION. BACKGROUND: The WLB Group, representing Kaufman and Broad, requests Council approval of a Final Plat. The proposed plat consists of 48.14 acres with 212 single-family lots. This project is located on Moore Road -- approximately 1/4 mile east of the future intersection with La Canada Drive and 1'/2 miles west of the Rancho Vistoso Boulevard intersection. The subdivision will be accessed from Desert Fairways Drive and Moore Road. SUMMARY: The Town Council reviewed and conditionally approved the Preliminary Plat on April 19, 2000. The proposed final plat is in substantial compliance with the zoning code, Rancho Vistoso PAD, and preliminary plat. All sues have been resolved and the improvement plans are close to being finalized. RANCHO VISTOSO PAD: The underlying zoning for the proposed subdivision is Medium Density Residential (MDR). The proposed density for this subdivision is 4.4 RAC, which complies with the MDR standards in the PAD. Furthermore, the subdivision complies with all pertinent PAD design requirements. The following requirement is particularly germane to this case: "significant vegetation or topography, and minor washes should be preserved as common open space whenever possible". The proposed subdivision lies between a wash that is designated as open space in the PAD and is approximately 5.5 acres. ORO VALLEY ZONING CODE REVISED (OVZCR): The following OVZCR requirements are noteworthy: Recreation Areas Section 4-305F of the OVZCR outlines the recreation area requirements for all proposed subdivisions. The proposed plat does not have a designated recreation area, because the PAD provides recreation areas for each neighborhood. The future recreation area for Neighborhood 10 is located approximately '/4 mile northeast of the subject parcels. Staff has added a condition to ensure that these recreation facilities and parking improvements are completed and in place by the time 65% of the building permits are issued for Q & R. If the proposed NH 10 Park wvelopment Plan timetable —as detailed in 0V12-00-24 — is approved, then it will take precedence over the . orementioned percentage approach. F:\ov\ov12\1999\0V12-99-20WPTCRPT.doc TOWN OF ORO VALLEY ";'OUNCIL COMMUNICATION Page 2 of 3 Access to the Proposed School NE of the Site Sec. 4-305.H.13 of OVZCR includes additional requirements for student access to school. The proposed school and recreation area is not within Parcels Q & R, so staff has emphasized trail connections to the school site and the Neighborhood 10 Park. Connections are provided through sidewalks, trails through the wash between Q & R, and Common Areas "A". The applicant has agreed to construct the trail from Q&R to the school site. Furthermore, the applicant, who is the current owner of the school site, has agreed to build the remaining trail link from the school to the Park. This important link has been addressed in the Neighborhood 10 Park Development Plan. Recently, the Park Development Plan was favorably reviewed by the Development Review Board. It will bep resented to Town Council in the near future. Riparian Habitat Protection Overlay District Four Intermediate Xeroriparian areas totaling 3383 sq. ft. (0.07 Ac) will be impacted by lot encroachment into the wash area, which separates the two parcels. To ensure compliance with Article 10-7 of the OVZCR, a Riparian Mitigation Plan was provided with the preliminary plat. The following information is noteworthy: ➢ The Planning and Zoning Administrator has reviewed and approved the riparian mitigation plan. Of the 48-acre project site, a xeroriparian vegetation community accounts for approximately 2.87 acres and the balance is Sonoran desertscrub vegetation. It is apparent that the developer minimized the p impact upon p the site's riparian habitat and only .07 acres (2.4%) of this habitat requires mitigation. ➢ The applicant plans to salvage 100% of protected riparian plants within the encroachment zone. These specimens will be relocated to a nursery area and maintained until they are returned to the area to be restored. All plants destroyed by unsuccessful salvage attempts will be replaced in a manner that simulates the original plant community. Mitigation measures for destroyed plants must comply with Standards Table in Sec. 10-704 of the OVZCR. This issue has been thoroughly addressed within the Landscape Plan ➢ Maintenance activities shall include regular operation of the irrigation system, replacement of dead trees and removal of non-indigenous, invasive species. All transplanted, salvaged and nursery stock will be watered with an automatic drip irrigation system, and maintained in good working order until the vegetation is able to thrive under normal environmental conditions. Recovery and restoration of the impacted riparian areas will be completed in 1-1.5 years and the owner and/or successors, agree to actively maintain the mitigated area for a period of not less than 5 years. ➢ A mitigation bond shall be posted for 120% of the cost to install the plants and maintenance for the time required to re-establish the impacted riparian habitat. ' PEN SPACE: F:\OV\Ov 12\1999\0V 12-99-20\FPTCRPT.doc lirTOWN OF ORO VALLEY .OUNCIL COMMUNICATION Page 3 of 3 The open space area is designated as Common Area"A" on the plat; however, there is approximately 0.27 acres of lot encroachment into the PAD designated open space. The applicant has proposed exchanging the encroachment area for 2.92 acres of additional open space that is located beyond the rear property lines of the lots along the washes. This new area of open space will offer a meaningful transition from the privately owned lots to the community open space. It is apparent that the proposed exchange would be beneficial to the Town. GENERAL PLAN COMPLIANCE: The Final Plat complies with Town of Oro Valley General Plan Policy 6-1A, which provides for connection of open space, natural area, parks, trails, bike paths and recreation areas to minimize conflicts with the environment. Open space has been provided and connections to link Parcels Q & R, the future abutting school, and recreation areas have been established. RECOMMENDATION: Staff recommends approval of Rancho Vistoso Neighborhood 10 Parcels Q & R -- effective upon satisfaction of the attached conditions (see Exhibit "A"). SUGGESTED MOTION: The Council may wish to consider the following motion: I move to approve OV 12-99-20 Rancho Vistoso Neighborhood 10 Parcels Q & R Final Plat, effective on the date of satisfaction of the attached conditions listed in Exhibit A, attached herewith. Attachments: 1. Exhibit "A"— Conditions for Approval 2. 11" x 17" reduced copy of Final Plat Plane' nd Zoning Administrator fi,,,ii.l...., Co unity Developme► .Director , i CTown Manager F:\ov\ovi2\1999\0V12-99-20WPTCRPT.doc EXHIBIT A CONDITIONS OF APPROVAL OV 12-99-20 RANCHO VISTOSO NEIGHBORHOOD 10 PARCELS Q & R FINAL PLAT 1. All utilities shall be outside the pavement except sewer as per the Town's Subdivision Street Standards. 2. Add a 1' NAE along the south side of lot 174 and the north side of lot 173 (bollards must be added to the improvement plans between the two lots by the street). 3. Add a 1' NAE along the south side of lot 119 and the north side of lot 120 (bollards must be added on the improvement plans between the two lots by the street). 4. The General Note ensuring that Neighborhood 10 recreation facilities and parking improvements are completed and in place by the time 65% of the building permits are issued for Q & R must be amended to comply with OV 12-00-24, Rancho Vistoso Neighborhood 10 Recreation Area Development Plan(if approved). F:\OV\OV12\1999\0V12-99-20WPTCRPT.doc N\IB5050\14EIGNIO',,,,\,,,001,-1 dwc irr,Fen 02 14:13.31 200, ..- - .. .a.'+. r,.....m4,ai.►a.vrale^-_.""",. 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'_' `V' Z Z Z Z Z_Z Z Z Z?ZA Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Vl N N U N In N N N N!n U N to to In N N N N U U(n U N N irl U N N O!n rn U N • Al pg A tD t0 A t7t O 0t N J A rn W+A N O N O W O O N N N W O W U U#N O N W O N Ut W-+O N A N O N O W O O N E. 1 A U UIS rS U(+1 ?d W 1 1 GI(�t d A W?p d IS d 0,\S d O 1[�1 1 N N-'#AEU U A U O U O V N Ut A A 01 N U U t0 O t0 op N U A O 0o V Ou7 O U rn hj "S 1 1 NNdui utdd11#Ag1 1dd(,i#1dg W U1dtr.S i � � m Ot �C�7,�r��J Clf j.Upp t7t ��!(.r,c0 CA Op V N t0 O W-'O U;U V+t0 Co-+O t0 U pp U A W t0 Co V O O J v�(J,W J U U t0 v J J U 4!J m U Of J Of Ot t0 W U N t0 W O N Qt U Cp W U O Of W N 5 U N 0 0 0 N N U N U,10 N N - A W N Po-'#N N U O U („j W N U O N (N W O - al A O g a Z i • • ■ • ■ a • ■ • i(^:tO t0 i N A W • i • a ■W O U N U W U U t0 A A t0 W V 0 O U N Cp Ot Ot U U 0p O#A bf■ a O trj Cc d �g r 4„;,,; m m r,T r„i m� m m m m m r4 .` m m r;ni r,;r4 r4 f�E m r4,4,i r+;,,;r4 c M f g f f�r'i ni r4 m m ni -.,.o 7 0 rt O) N:\185050\NEIGHIO\PAROR\PLAT\100RFP-10.DWG 07-07-00 P � _ _ TOWN OF ORO VALLEY 7 AEGULAR SESSION Page 1 of 2 COUNCIL COMMUNICATION MEETING DATE: 03/07/2001 TO: HONORABLE MAYOR AND COUNCIL FROM: Chuck Sweet, Town Manager Alan Forrest, Water Utility Director Dan L. Dudley, Town Attorney SUBJECT: STONE CANYON, L.L.C. DEVELOPMENT AGREEMENT ORDINANCE No. (0)01-08 SUMMARY: The attached Development Agreement is being proposed by Stone Canyon, L.L.C. Stone Canyon's proposed Development Agreement would provide the Town two (2) water facility sites of approximately 1.6 acres and water utility easements within private roadways in Stone Canyon. The proposal of Stone Canyon also contains provisions that would transfer these sites and easements to the Town without cost to the Town in the event the Town adopts the annexation ordinance, the amendment to the General Plan and the amendment to the Rancho Vistoso PAD. Those amendments, if adopted by the Council in their sole and absolute discretion in subsequent separate actions, would permit the incorporation of the annexed property into the Rancho Vistoso PAD and would permit greater density than currently permitted in the county. In the event of the annexation of that property, the adoption of the General Plan Amendment and the PAD Amendment, the Town would not be required to pay the purchase price designated to be paid in the Development Agreement. ,irom the Town's perspective the agreement facilitates the accomplishment of two (2) major policies of the Town. The first of those policies is to square off the Town boundaries consistent with our adopted annexation policy. The second is to build the necessary water infrastructure to keep our commitments to provide water service to the Ritz Carlton Project within the time commitment made in a previously agreed Development Agreement and to keep our water infrastructure commitments to other members of our community, including commitments to provide increased reliability and redundancy due to gravity flow rather than pumping of water to the Painted Sky Elementary School The Town of Oro Valley in May 1995 adopted an annexation policy (Resolution No. (R) 95-22) which requires consideration of "filling out and squaring off of Town boundaries"... which yields identifiable manageable boundaries for the Town." Since the inception of the Rancho Vistoso PAD and its incorporation into the Town in 1985, an unincorporated peninsula has existed within Oro Valley. (A copy of the proposed annexation map depicting that area is attached to the proposed Development Agreement as Exhibit C.) The annexation of that area (Neighborhood 12) is consistent with stated annexation policy and facilitates the construction of Water Plant 14 (also Water Plant 13) and related infrastructure which is critical to keeping the Town's commitment to the Ritz Carlton Project pursuant to the Development Agreement with the Ritz. The attached proposed Development Agreement is designed to accomplish those stated purposes in a manner that does not vest in the Developer any Zoning or Development Rights. iowever, in the event the Town Council (in their sole and absolute discretion) at some point annexes the property, votes to amend the General Plan and the PAD as requested in the Development Agreement, then Oro F:\Council\Regular\030701 CC re Stone Canyon Dev.Agr.final draft.doc . . TOWN OF ORO VALLEY REGULAR SESSION Page 2 of 2 1 COUNCIL COMMUN KATION MEETING DATE: 03/07/01 Valley is relieved of the obligation to pay Five Hundred Thousand ($500,000.00) Dollars for the 1.6 acre sites to be used for water infrastructure. RECOMMENDATION: Based upon the Town Annexation Policy (R-95-22) and the existing Development Agreement with the Ritz Carlton, we recommend the adoption of Ordinance No. (0)01-08, Development Agreement with Stone Canyon L.L.C. SUGGESTED MOTION: I move to adopt Ordinance No. (0)01-08. ATTACHMENT: 1. Ordinance Adopting the Development Agreement and the Development Agreement. V ,,,....,>,i_.,y. , ' , 4. ' 44„..._ / Signature of Waterktility Director Virto /110 1, Zw—_—_ fflkl j&_.;_ — Signature of Town Attor ill ifAt. „ 4, „ iir . ' i is nature of r ana: F:\CouncilUtegulnr\030701 CC re Stone Canyon Dev.Agr.final draft.doc C ATTACHMENT 1 TO THE STONE CANYON L.L.C. COUNCIL COMMUNICATION PROPOSED ORDINANCE ADOPTING THE STONE CANYON L.L.C. DEVELOPMENT AND PRE-ANNEXATION AGREEMENT O C ORDINANCE NO. (0) 01 - 08 AN ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA AUTHORIZING AND APPROVING THE TOWN TO ENTER INTO A DEVELOPMENT AGREEMENT BY AND BETWEEN THE TOWN OF ORO VALLEY AND STONE CANYON, L.L.C. TO FACILITATE THE DEVELOPMENT OF NEIGHBORHOOD 12; AND DECLARING AN EMERGENCY. WHEREAS, the Town of Oro Valley (the "Town") is a political subdivision of the State of Arizona, and pursuant to Article 13, Section 7 of the Arizona Constitution, is vested with all the rights, privileges, and benefits, which entitles the Town to immunities and exemptions granted to a political subdivision under the Constitution as well as the laws of the State of Arizona and the United States; and WHEREAS, pursuant to ARS § 9-500.05, the Town may, by ordinance or resolution, enter onto development agreements relating to property within or without the Town's boundaries; and WHEREAS, the Town has previously made commitments to provide an adequate water supply to the Ritz Carlton Project and to other Oro Valley residents; and WHEREAS, in order to fulfill those commitments, it is necessary to construct certain water infrastructure including, but not limited to, two large water reservoirs and associated water supply mains within and adjoining the area proposed to be annexed; and WHEREAS, within the area to be served by the proposed water infrastructure is the Painted Sky Elementary School; and WHEREAS, the gravity water flow from the proposed water storage facilities shall provide increase fire-flow reliability and redundancy to the Painted Sky Elementary School; and WHEREAS, the needed property, upon which the water infrastructure can be built is currently owned by Stone Canyon L.L.C. ("Stone Canyon"); and WHEREAS, by deed and easement, Stone Canyon desires to convey to the Town, and the Town desires to acquire the needed property upon which the water infrastructure can be built; and WHEREAS, a document entitled "Development and Pre-annexation Agreement" between the Town and Stone Canyon, attached hereto as Exhibit "1" and incorporated herein by this reference, shall prescribe the terms and conditions of certain agreements between the Town of Stone Canyon Development Approval Oro Valley and Stone Canyon regarding the necessary infrastructure and development of Stone Canyon. NOW, THEREFORE, BE IT ORDAINED by the Mayor and the Council of the Town of Oro Valley, Arizona as follows: SECTION 1: That the attached Development and Pre-annexation Agreement (Exhibit 1) between the Town of Oro Valley and Stone Canyon L.L.C.., to facilitate the development of Neighborhood 12 within the jurisdictional limits of the Town of Oro Valley, is hereby approved. SECTION 2: Pursuant to ARS § 9-500.05 and not later than 10 days after the Town enters into the Agreement, the Town shall record a copy of the Agreement with the Pima County Recorder's office constituting notice of the Agreement to all persons. SECTION 3: Pursuant to ARS § 41-1346, the governing body of each county, city, town, or other political subdivision shall maintain efficient record management for local public records and it has been determined that this Ordinance is a public record and three copies of said Ordinance are to remain on file in the office of the Town Clerk. SECTION 4: This Ordinance shall not be subject to Oro Valley Ordinances, Resolutions, or Motions and parts of Ordinances, Resolutions, or Motions of the Council in conflict herewith. SECTION 5: If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. SECTION 6: Whereas, it is necessary for the preservation of the peace, health and safety of the Tow of Oro Valley, Arizona, an emergency is declared to exist, and this ordinance shall become immediately operative and in force from and after the date of posting hereof BE IT FURTHER ORDAINED that the Mayor and any other administrative officials of the Town of Oro Valley are hereby authorized to take such steps as are necessary to execute and implement the terms of the Development and Pre-annexation Agreement. Stone Canyon Development Approval s PASSED AND ADOPTED by Mayor and Town Council, the Town of Oro Valley, Arizona, this 7th day of March, 2001. TOWN OF ORO VALLEY ATTEST: Paul H. Loomis, Mayor Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Dan L. Dudley, Town Attorney Stone Canyon Development Approval • i • • EXHIBIT 1 TO THE PROPOSED ORDINANCE ADOPTING THE DEVELOPMENT AGREEMENT PROPOSED DEVELOPMENT AGREEMENT When recorded, please return to: DEVELOPMENT AND PRE-ANNEXATION, AGREEMENT This Development Agreement is made the day of , 2001 by and between the following parties (together, the "Parties" ) : THE TOWN OF ORO VALLEY, an Arizona municipal corporation (the "Town" ) ; and STONE CANYON, L. L.C. , an Arizona limited liability company ( "Stone Canyon" ) , with reference to the recitals of facts and intentions and for the purpose of confirming the covenants hereinafter set forth. RECITALS The Parties acknowledge the following recitals are true and correct and constitute an integral part of this Development Agreement : A. Reservoir Sites . Stone Canyon is the owner of the real property legally described in Exhibit A attached hereto and made a part hereof (the "Reservoir Sites" ) , which are located in Pima County, Arizona. The Reservoir Sites consist of a combined total of approximately 1 . 60 acres . B. Easement Parcels . Stone Canyon is also the owner of the parcels of real property legally described in Exhibit B attached Stone Canyon Development Agreement Final Draft, 02/28/01 hereto and made a part hereof (the "Easement Parcels" ) which are located in Pima County, Arizona. C. Oro Valley General Plan. The Oro Valley General Plan (the "General Plan" ) includes within its boundaries the Reservoir Sites and the Easement Parcels . D. PAD. The Town has adopted ordinances establishing and amending the current Rancho Vistoso Planned Area Development (the "PAD" ) , which includes Reservoir Site 13 and the Easement Parcels, but not Reservoir site 14 . (See Exhibit E) . E. Annexation. Stone Canyon is also the owner of a significant portion of the real property legally described in Exhibit C attached hereto and made a part hereof (the "Annexation Property" ) which is located outside of the limits of the Town. It is the intention of Stone Canyon to have the Annexation Property annexed into the Town and incorporated into the PAD. If the land is annexed into the Town, the Town and Stone Canyon desire to facilitate the development and improvement of the Annexation Property as an integral part of the Town. F. Easements . It is the intention of the Parties to improve the Easement Parcels and share certain costs and expenses associated therewith, and for Stone Canyon to convey the Reservoir Sites to the Town, and to grant to the Town certain non-exclusive easements over the Easement Parcels (the "Easements" ) , so long as no other use shall interfere with use by the Town, as more fully described below. G. General Development Intentions . The Parties are entering into this Development Agreement pursuant to the authority and provisions of A.R.S . Section 9 -500 . 05 in order to facilitate the development and improvement of the properties described herein in the event of annexation and approval of the General 2 Plan and PAD amendments in the sole and absolute discretion of the Mayor and Council . The Parties are expending substantial efforts and incurring significant costs and liabilities in connection with the proposed development and improvement of the properties described herein. H. Mutual Benefits . The Town and Stone Canyon acknowledge that the development and improvement of the properties described herein pursuant to this Development Agreement, the General Plan, as may be amended as requested hereby, the PAD, as may be amended as requested hereby, and Stone Canyon' s proposed activities relating to the properties described herein shall result in benefits to the Town and Stone Canyon. The Town and Stone Canyon acknowledge that the development and improvement of the properties described herein pursuant to this Development Agreement, and Stone Canyon' s proposed activities thereon and resulting therefrom, shall result in benefits to the Parties by (i) requiring the development of said properties to be consistent with the Town' s General Plan and the PAD, as those plans may be amended; (ii) increasing tax and other revenues to the Town based on improvements to be constructed by Stone Canyon on the properties described herein; (iii) creating employment through the development of said properties and through new business operations to be located thereon or nearby; (iv) enabling the Parties to meet their obligations with respect to the Ritz Carlton Hotel; (v) creating new sources of revenue; and (vi) requiring Stone Canyon to accelerate its infrastructure development, which facilitates the Town' s own infrastructure plans and obligations with respect to said hotel and other properties . COVENANTS NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated herein and made a part hereof , and other 3 valuable consideration, the receipt of which is hereby acknowledged, the Parties agree as follows : 1. Reservoir Sites Purchase and Conveyance. (a) In consideration of the payment of the Purchase Price [as defined below in paragraph 1 (b) ] , Stone Canyon shall convey the Reservoir Sites to the Town on or before the effective date of this Agreement but no later than March 15 , 2001, by good and valid special warranty deed, the form of which is attached as Exhibit Al, subject to all matters of record, except for monetary liens . (b) The purchase price of the Reservoir Sites ( "Purchase Price" ) shall be Five Hundred Thousand and 00/100 United States Dollars ($500 , 000 . 00) . Subject to paragraph 1 (c) below, the Purchase Price shall be payable by the Town to Stone Canyon in the form of immediately available funds on the first anniversary date of the execution of this agreement . (c) In the event of the occurrence of the Annexation, the General Plan Amendment and the PAD Amendment (as such terms are defined below) , all on or before December 15 , 2001, the obligation of the Town to pay the Purchase Price as provided above shall terminate and no longer be of any force or effect; it being the intention of the Parties that the Purchase Price shall not be due or payable by the Town in such events . In the event that annexation, the adoption of the General Plan and PAD amendments (as those terms are defined below) do not occur on or before December 15 , 2001, Stone Canyon' s sole and exclusive remedy is to require the payment of $500 , 000 . 00 for the purchase price of the reservoir sites as provided in 1 (b) above. 2 . Easements for Water and Utilities. Stone Canyon shall grant, give and convey to the Town, its successors and assigns, a non-exclusive (so long as no other use interferes with the Town' s use) , irrevocable and perpetual utility easement, the form of 4 which is attached as Exhibit Bl, for the sole, exclusive and limited purposes of the construction, installation, maintenance, use, repair and replacement of water and utilities facilities under and across the Easement Parcels for the benefit of the Reservoir Sites and for the Town. All such facilities shall be below ground to the extent feasible. The Town acknowledges that the Easement Parcels are to be used as roadways and hereby consents to such use by Stone Canyon. 3 . Term of Easements. The term of the Easements granted hereby shall be of perpetual duration. 4 . Development Covenants of the Parties. (a) Stone Canyon, at the cost and expense of the Parties as provided in Section 5 below, shall initially develop, construct and improve the Easement Parcels for the purposes of the Easements described above in accordance with the plans and specifications therefor prepared by WLB Group dated 1/18/2000 as Job No. Public Bid 2-12/00 WLB-185050A-053 - 0000 ( "Plans and Specifications" ) , copies of which are attached hereto as Exhibit Dl, and incorporated herein by this reference, which have been approved by the Parties . Stone Canyon has conducted a "Public Bid" for this project as provided in A.R. S . § 34-201 et . Seq. , and Arizona case-law, of the work contemplated and required by the Plans and Specifications (the "Work" ) . There shall be no change order for any portion of the Work affecting any part thereof which relates to the Town' s contribution therefor, without the prior written consent of the Town. (b) Stone Canyon has selected the contractor, Hunter Contracting Inc . , to perform the Work from bids received from qualified contractors for the construction and installation of the Work, which contractor was the lowest responsive and responsible bidder as provided by A.R.S . § 34-221, and the Oro Valley Town Code; and Stone Canyon notified the Town of such 5 selection. At all times during the bidding process, Stone Canyon has acted and shall continue to act in compliance with Achen- Gardner, Inc . , v. Superior Court, 173 Ariz . 48 , 839 P.2d 1093 (1992) , and A.R.S . § 34-101 . Stone Canyon entered into a contract with the lowest responsible and responsive bidder not objected to by the Town and shall see that the Work is diligently pursued to its completion. The Town' s contribution shall be calculated based upon said bid for that portion of the bid for which the Town is responsible as provided in section 5 below. Said sums shall be paid as the Work progresses in accordance with the bid, unless objected to by the Town within ten (10) business days after submission of requests for payments to the Town. (c) Stone Canyon, as part of the Work, shall perform or cause to be performed all required cactus and rock formation salvage and preservation relating to the Work. (d) Stone Canyon shall insure that the Reservoir Sites and Easement Parcels are free of all liens upon conveyance to the Town. Additionally, Stone Canyon shall cause the waiver and release of any and all liens upon the Reservoir Sites and Easement Parcels pursuant to ARS § 33 - 1008 prior to or contemporaneous with any payments to the contractor, which shall on all occasions be timely made . Moreover, Stone Canyon agrees to provide to the Town, lien releases for all work ordered by Stone Canyon and or its agents, which occurred prior to or contemporaneous with this agreement for any and all work done on Town property, or property to be conveyed to the Town pursuant to this agreement to include the Reservoir sites . Stone Canyon shall also cause any and all potential mechanics lien-holders to subordinate their respective potential liens upon the Easement Parcels to the Town' s Easement thereon. (e) After the completion of the Work, the Town, at its cost and expense, shall be responsible for the maintenance and 6 repair of the Easement Parcels and the maintenance, replacement and repair of all water utility facilities and equipment thereon. 5 . Development Contributions by the Parties. The Parties shall contribute towards the costs and expenses of the Work, and all other amounts and other sums which are required, convenient, appropriate or customary to be paid on account thereof, in accordance with the schedule of reimbursements attached hereto as Exhibit D and made a part hereof ( "Reimbursement Schedule" ) . 6 . Annexation Petition. Stone Canyon has prepared and submitted a petition and an amended map and legal description for annexation ( "Annexation Petition" ) relating to the Annexation Property for inclusion of the same within the corporate limits of the Town (the "Annexation" ) . Stone Canyon shall execute and deliver the Annexation Petition to the Town; and, immediately after receipt thereof, the Town shall bring the Annexation Petition forward for final action thereon by the Mayor and Council of the Town, which final decision thereon shall be taken in the Mayor and Council ' s sole and absolute discretion, all in accordance with Arizona Law. 7 . Development, Operation, Zoning and Uses for the Annexation Property. (a) Amendment to General Plan. Stone Canyon, shall present to the Town an amendment to the General Plan (of the Town) for the development of the Annexation Property as shown on Exhibit E attached hereto and made a part hereof (the "General Plan Amendment" ) , prior to March 31, 2001 . Said General Plan amendment shall be brought forward for a final action thereon by the Mayor and Council of the Town, which final decision thereon shall be taken in the Mayor and Council ' s sole and absolute discretion. (b) PAD Applicable to All Annexation Property. Stone Canyon shall bring an amendment to the PAD forward relating to 7 the entire Annexation Property as shown on Exhibit E attached hereto and made a part hereof (the "PAD Amendment" ) , for final action thereon by the Mayor and Council of the Town, which final decision thereon shall be taken in the Mayor and Council ' s sole and absolute discretion. If the PAD Amendment is approved by the Mayor and Council in their sole and absolute discretion, thereafter, development of the Annexation Property shall be in accordance with the PAD, as amended in accordance with said Exhibit E. Stone Canyon shall then, upon fulfillment of the administrative requirements in effect on the date of execution of this Development Agreement, be authorized to engage in the types of uses, densities and intensities of uses as set forth in the PAD as so amended. The Town agrees to process any permits, plans, specifications, plats, special use permits , variances and other approvals for the Annexation Property as may be requested by Stone Canyon from time to time, which are consistent with the PAD, as it may be amended, and as otherwise permitted by the Town Code and administrative requirements in effect on the date of execution of this Development Agreement . Moreover, the Town agrees to issue and or approve any permits, plans, specifications , plats and other ministerial requirements for the Annexation Property as may be requested by Stone Canyon from time to time, which are consistent with the PAD, as it may be amended, and as otherwise permitted by the Town Code and administrative requirements in effect on the date of execution of this Development Agreement . (c) Town Staff Activities. In the event of approval by the Mayor and Council , in their sole and absolute discretion, of the General Plan and PAD amendments, the Town shall timely process development plans for the Annexation Property (or portions thereof) submitted by Stone Canyon as provided by the Town Code and other applicable administrative requirements in effect on the date of execution of this Development Agreement . 8 (d) Municipal Services. The Town, shall provide police and all other services which are typical of , and in a manner and at a comparable level and cost to, that provided to other similarly situated properties . 8 . Defaults; Remedies. (a) Default. The failure by any Party to perform or otherwise act in accordance with any term or provision hereof for a period of thirty (3 0) days after written notice thereof from the other Party shall constitute a default hereunder; provided, however, that if said failure or delay is not monetary and such that more than thirty (30) days would reasonably be required to perform such action or to otherwise comply with any term or provision hereof , then such Party shall have such additional time as may be necessary to perform or comply so long as such Party commences performance or compliance within said thirty (30) day period and diligently proceeds to complete such performance or fulfill such obligation within sixty (60) days after said notice. Said notice shall specify the nature of the alleged default and the manner in which said default may be satisfactorily cured, if possible . In the event such default is not cured within the period provided above, the non-defaulting Party shall have all rights and remedies which may be available under law or in equity including, without limitation, the right to specifically enforce any term or provision hereof and the right to institute an action for damages . (b) Arbitration. To the extent permitted by law, any dispute, controversy, claim or cause of action arising out of or relating to this Development Agreement shall be governed by Arizona law and may be settled by submission of the matter by the Parties to binding arbitration in accordance with the rules of the American Arbitration Association and the Arizona Uniform Arbitration Act (A.R.S . Section 12- 1501 et seq. ) ; and judgment upon the award rendered by the arbitrator (s) may be entered in 9 any court of competent jurisdiction. Notwithstanding any other provision of this Development Agreement, in the event of a dispute concerning any action, decision or omission of the Parties , the same may not be submitted to arbitration but may be resolved through a civil action filed in a court of competent jurisdiction in Pima County Arizona. 9 . Agreement to Run With Land; Inurement. (a) This Development Agreement shall run with the land and, subject to the terms set forth herein, be binding upon and for the benefit of Stone Canyon and the Town, and their respective successors and assigns . (b) This Development Agreement shall inure to the benefit of the successors and assigns of the Parties . 10 . Notices. All notices, demands, requests , elections or other communications required, desired or permitted to be given by either Party to the other shall be in writing and shall be either personally delivered or deposited in the United States mail , first-class registered or certified postage prepaid, return receipt requested, and addressed to the Parties as follows : if to Stone Canyon: 1121 West Warner Road, Suite 109 Tempe, Arizona 85284 if to the Town: Town Manager 11000 N. La Canada Dr. Oro Valley, Arizona 85737 with a copy to: The Oro Valley Town Attorney 11000 N. La Canada Dr. 10 Oro Valley, Arizona 85737 11. Amendment, Modification. This Development Agreement may be amended, modified or supplemented only by an instrument in writing, signed and acknowledged by both Parties . 12 . No Waiver. No delay or omission on the part of any Party to assert or attempt to enforce any right or privilege hereunder shall be deemed to be a waiver of such right or privilege or any other right or privilege for any purpose or to any extent whatsoever. No provision hereof shall be or shall be deemed or considered to have been waived by any Party unless such waiver is in writing and executed by the Party sought to be charged with such waiver; and no waiver of any provision hereof with respect to any instance, matter or circumstance shall be deemed or considered to be a waiver of such provision with respect to any other instance, matter or circumstance or a waiver of any other provision hereof . 13 . Relationship of the Parties. The Parties are entering into this Development Agreement only for the grant and est, blishment of the uses and sharing of the costs and expenses in connection with the Easement Parcels and other matters as provided herein; and no partnership, joint venture or other entity or relation is intended to be created by the execution of this Development Agreement . 14 . Construction. (a) This Development Agreement shall be construed, interpreted and enforced in accordance with the laws of the State of Arizona, both statutory and decisional . In particular, this Development Agreement is subject to the provisions of A.R.S . Section 38-511 . 11 (b) The headings used in this Development Agreement are for convenience only and shall not be deemed to be a part of this Development Agreement for purposes of construction. (c) The entire agreement and understanding of the Parties with reference to the subject matter hereof are contained in this Development Agreement; and this Development Agreement supersedes all prior agreements and understandings regarding the subject matter hereof . (d) The Parties hereby waive the application of any and all rules of law respecting the construction of ambiguous provisions, which may exist in this Development Agreement against the party who, or whose attorney or agent , drafted such provisions . (e) The rule of strict construction shall not apply to the grants and provisions contained herein. The grants and provisions contained herein shall be given reasonable construction to carry out the intentions of the Parties to confer a usable right of enjoyment to each Party and to effectuate their purposes as expressed herein. (f) Any rules of construction or any contrary intent notwithstanding, this Development Agreement does not vest any zoning or development rights . 15 . Recordation. The Town Clerk shall cause to be recorded this Development Agreement in its entirety in the Official Records of Pima County, Arizona not later than ten (10) days after this Development Agreement is executed by both Parties . 16 . Time and Effect on Successors. Time is of the essence of this Development Agreement . All of the provisions hereof shall inure to the benefit of and be binding upon the successors and assigns of the Parties pursuant to A.R.S . Section 9 -500 . 05 (D) . 17 . Further Acts. The Parties shall promptly and expeditiously execute and deliver all documents and perform all 12 acts as are reasonably necessary or required from time to time to carry out the intentions hereof and matters contemplated hereby. Without limiting the foregoing, the Town shall cooperate in good faith and process promptly any and all requests and applications for plat or permit approvals or revisions, and other necessary approvals relating to the development of the properties described herein. 18 . Term. The term of this Development Agreement shall commence on the date first set forth above and shall automatically terminate on the 5th anniversary of such date . IN WITNESS WHEREOF, the Parties have executed this Development Agreement as of the date first set forth above . TOWN OF ORO VALLEY, a municipal STONE CANYON, L.L.C. , an corporation Arizona limited liability company By: By: Title : Title : ATTEST: By: Town Clerk APPROVED AS TO FORM: By: Town Attorney 13 State of Arizona County of Pima The foregoing instrument was subscribed, sworn to and acknowledged before me this day of , 2001 by as of the Town of the Town, Arizona. Notary Public My commission expires : State of Arizona County of The foregoing instrument was subscribed, sworn to and acknowledged before me this day of , 2001 by as of Stone Canyon, L.L.C. , an Arizona limited liability company. Notary Public My commission expires : 14 Exhibit A Legal Description of the Reservoir Sites 15 September 7, 2000 WLE No. 185050-A31F-1003X W:\LEGALS\185050\Nh12\Temp-Road.wpd The IVLS LEGAL DESCRIPTION Group RANCHO V1STOSO NEIGHBORHOOD 12 "`- CONSTRUCTION EASEMENT For RESERVOIR-13 (TEMPORARY) That portion of the Southwest One-Quarter (SW 1/4) of Section 24, Township 11 South, Range 13 East Gila and Salt River Meridian, Pima County, Arizona, described as follows: COMMENCING at the Northeast corner of said Southwest One-Cuarter(SW 1/4); THENCE S 89°54'47" W, along the North line of said Southwest One-Quarter(SE 1/4), a distance of 1,095.01 feet; THENCE S 00°05'13" E, 535.12 feet; THENCE S 55°19'28"W, 150.00 feet; THENCE S 52°46'58"W, 100.06 feet to the Northerly right-of-way line of Tortoiita Mcun rr; Drive to the POINT OF BEGINNING; THENCE S 47°49'41" E, along said right--of-way line 228.92 feet; THENCE S 42°10'19"W, 60.00 feet to the Southerly right-of-way line of said Tortolita Mountain Drive; THENCE N 47°49'41" W, along said Southerly right-of-way line 298.00 feet; THENCE N 42'10'19" E. 60.00 feet tc the Northerly right-of-way line of said Tortoiita Mountain Drive; THENCE S 47°49'41" E, along said Northerly right-of-way line 69.08 feet to the POINT OF BEGINNING. Containing 17,880 square feet. more or less. Prepared by: - '�`` arce.w .._THE WLB CROUP, INC. •; / ► `i � t / 12214 o JA C x A. 9UCHANAN 0 lack A. Buchanan, RLS 44c,,,ED .� 71 AB:teg tie\U. S. • Page 1 of 1 { Revised September 7, 2000 April 3, 2000 1 85050-A31 F-1003X. The W:!LEGALS\185050\Nh 12\RES-13.wpd wLB Group Inc. LEGAL DESCRIPTION RANCHO V1STOSO NEIGHBORHOOD 12 RESERVOIR-13 That portion of the Southwest One-Quarter (SW 1/4) of Section 24, Township 11 South, Range 13 East, Cita and Salt River Meridian, Pima County, Arizona, described as follows: COMMENCING at the Northeast corner of said Southwest One-Quarter (SW 1/4); THENCE S 89°54'47" W, along the Ncrth line of said Southwest One-Quarter(SW 1/4) a distance of 1,095.01 feet; THENCE S 00°0513" E, 535.12 feet to the POINT OF BEGINNING; THENCE S 34°40'32" E, 175.00 feet; THENCE S 55°19'28"W, 70.27 feet; THENCE S 22°38'17" E, 69.19 feet to a point of curvature of a tangent curve concave to the West; THENCE Southerly along the arc of said curve, to the right, having a radius of 110.00 feet and a central angle of 28°00'43"for an arc distance of 53.78 feet to a point of reverse curvature of a tangent curve concave to the Northeast; THENCE Southeasterly along the arc of said.curve, to the left, having a radius of 5.00 feet and a central angle of 81°14'49"for an arc distance of 7.09 feet to a point of tangency; THENCE S 75°52'23" E, 10.50 feet; THENCE S 14°04'43" W, 25.00 feet; THENCE N 75°52'23" W, 10.52 feet to a point of curvature of a tangent curve concave to the Southeast; Pace 1 of Revised September 7, 2000 April 3. 2000 185050-A31 F-1003X. TWIB e Vti/:1LEGALS11850501Nhl 2\RES-13.wpd group THENCE Southwesterly along the arc of said curve, to the left, having a radius of 5.00 feet and a central angle of 81 °14'49" for an arc distance of 7.09 feet to a point of reverse curvature of a tangent curve concave to the Northwest; THENCE Southwesterly along the arc of said curve, to the right, having a radius of 110.00 feet and a central angle of 23°01'58"for an arc distance of 44.22 feet to a non-tangent fine, on the Northerly right-of-way line of Tortolita Mountain Drive; THENCE N 47°49'41" W, along said right-of-way line 20.05 feet to a point on the arc of a non-tangent curve concave to the West, a radial line of said curve through said point having a bearing of S 43°15'16" E; THENCE Northerly along the arc of said curve, to the left, having a radius of 90.00 feet and a central angle of 69°23'01"for an arc distance of 108.99 feet to a point of tangency; THENCE N 22°38'17"W, 64.92 feet; THENCE S 55°19'28" W, 59.28 feet; THENCE N 34°40'32"W, 175.00 feet; THENCE N 55°19'28" E, 150.00 feet to the POINT OF BEGINNING. Containing 30,365 square feet, more or less. • Prepared by: THE WLB GROUP, INC. f40�` \t,fr 12214 JACK A. BUCHANAN Jack A. Buchanan, RLS 0 • te !•*tdr JAB.teg �+�; ��� oN 0. s. Page 2 of 2 September 20, 2000 WLB No. 185050-A-31 F-1003 W:\LEGALS11850501Nh12\Reser14.acc.wpd T e WLB Group Inc. LEGAL DESCRIPTION RANCHO VISTOSO NEIGHBORHOOD 12 RESERVOIR 14 That portion of the Southwest Quarter (SW 114) of Section 13, Township 11 South, Range 13 East, Gila and Salt River Meridian, Pima County, Arizona, described as follows: COMMENCING at the Southwest corner of said Section 13; THENCE N 89°53'25" E, along the South line of said Southwest Quarter (SW 1/4) a distance of 1,193.26 feet; THENCE North, 52.74 feet to the POINT OF BEGINNING; THENCE West, 54.53 feet; THENCE N 39°05'36"W, 164.88 feet; THENCE N 28°47'06" E, 161.76 feet; THENCE East, 84.18 feet; THENCE S 47°53'35" E, 89.74 feet; THENCE S 18°30'22"W, 101.95 feet; THENCE S 49°45'22" E, 59.71 feet; THENCE S 72°15'22" E, 35.46 feet; THENCE N 85°14'38" E, 60.37 feet; THENCE N 62°44'38" E, 114.48 feet; THENCE N 40°14'38" E, 162.34 feet; THENCE N 73°59'38" E, 37.39 feet to a point on the arc of a non-tangent curve concave to the East, a radial line of said curve through said point having a bearing of S 76°31'54"W; Page 1 of 2 September 20, 2000 WLB No. 185050-A-31 F-1003 W:\LEGALS11850501Nh121Reserl4.acc.wpd The WLB roup THENCE Southerly along the arc of said curve, to the left, having a radius of 255.00 feet and a central angle of 05°3710" for an arc distance of 25.01 feet to a non-tangent line; THENCE S 73°59'38"W, 29.92 feet; THENCE S 40°14'38"W, 159.73 feet; THENCE S 62°44'38"W, 124.43 feet; THENCE S 85°14'38" W, 70.31 feet; THENCE N 72°15'22"W, 45.41 feet; THENCE N 49°45'22"W, 54.71 feet; THENCE S 18°30'22"W, 92.13 feet to the POINT OF BEGINNING. Containing 52,072 square feet, more or less. Prepared by: Lik THE WLB GROUP, INC. 12214 13 JACK A. BUCHANAN. Jack A. Buchanan, RLS JAB:te �#c • 9 Fa.. job u• s. Page 2 of 2 � 1 1 N9OOO'OO"ES, 1 � 84.18' e9-›.•<, 33 - sr, it\ f\co <4 ct) 460 f•- j/3 Os LI,s ;40 64- 4, cv* \54.53' �' A N P.0.8 1193.26' — — — S 24 N89'53'25"E EXHIBIT TO ACCOMPANY DESCRIPTION OF RESERVOIR-14 & ACCESS—UT171TY WITHIN STONE-CANYON V SECTION 13, T. 11 S., R. 13 B., G.S.R.M., PIMA COUNTY, ARIZONA 1n=100' C WLB Groups� B WLBq project No. 100011-A001-1003X 8-30-00 N:\185050\NEIGHI2\EXB'f\RE5-14-REV.DWG REV-9-18-00 Revised September 7, 2000 April 3, 2000 185050-A31 F-1003X. The W:',LEGALS11850501Nh 12\SLOPE.wpd WLB roup LEGAL DESCRIPTION RANCHO VISTOSO NEIGHBORHOOD 12 RESERVOIR-13 SLOPE EASEMENT That portion of the Southwest One-Quarter (SW 1/4) of Section 24, Township 11 South, Range 13 East, Gila and Salt River Meridian, Pima County, Arizona, described as follows: COMMENCING at the Northeast corner of said Southwest One-Quarter(SW 114); THENCE S 89°54'4T' W, along the North line of said Southwest One-Quarter(SW 1/4) a distance of 1,095.01 feet; THENCE S 00°05'13" E, 535.12 feet to the POINT OF BEGINNING; THENCE S 60°2479" E, 14.66 feet; THENCE S 25°28'58" E, 30.42 feet; THENCE S 34°52'58" E, 137.24 feet; THENCE S 55°04'01"W, 63.28 feet; THENCE S 22°38'17" E, 65.43 feet to a point of curvature of a tangent curve concave to the West; THENCE Southerly along the arc of said curve, to the right, having a radius of 120.00 feet and a central angle of 25°57'29"for an arc distance of 54.37 feet to a non-tangent line; THENCE S 75°52'23" E, 16.46 feet; THENCE S 14°22'20"W, 45.00 feet; THENCE N 75°52'23"W, 16.27 feet to a point on the arc of a non-tangent curve concave to the Northwest, a radial line of said curve through said point having a bearing of . S 65°03'58" E. Page 1 of 4 Revised September 7, 2000 April 3. 2000 185050-A31 F-1003X. The W:\LEGALS\1 EEOEO\Nh12\SLOPE.wpd wLs Group Inc. THENCE Southwesterly along the arc of said curve, to the right, having a radius of 120.00 feet and a central angle of 20°40'00"for an arc distance of 43.28 feet to a non-tangent line on the Northerly right-of-way line of Tortolita Mountain Drive; THENCE N 47°49'41" W, along said right-of-way line, a distance of 45.13 feet to a point on the arc of a non-tangent curve concave to the West, a radial line of said curve through said point having a bearing of S 42°20'14" E; THENCE Northerly along the arc of said curve, to the left, having a radius of 75.00 feet and a central angle of 70°18'03"for an arc distance of 92.02 feet to a point of tangency; THENCE N 22°3817 W, 50.91 feet; THENCE S 56°19'48"W, 46.59 feet; THENCE S 10°34'35" W, 60.50 feet to the Northerly right-of-way line of said Tortolita Mountain Drive; THENCE N 47°49'41"W, along said right-of-way line 228.92 feet; THENCE N 51°47'31" E, 119.58 feet; THENCE N 20°22'59" E, 87.23 feet; THENCE N 63°10'37 E, 8.27 feet; THENCE S 60°58'30" E, 24.36 feet; THENCE S 87°57'13" E, 50.04 feet to the POINT OF BEGINNING; EXCEPT the following described parcel: ThatP orticn of the Southwest One-Quarter (SW 1/4) of Section 24, Township 11 South, Range 13 East, Cita and Salt River Meridian, Pima County, Arizona, described as follows: COMMENCING at the Northeast corner of said Southwest One-Quarter(SW 1/4); Page 2 of 4 • Revised September 7, 2000 April 3, 2000 18 5050-A31 F-1003X. T e W:\LEGALS'1850501Nh121SLOPE.wpd klif LB roup Inc. THENCE S 89°54'47" W, along the North line of said Southwest One-Quarter(SW 1/4) a distance of 1,095.01 feet; THENCE S 00°05'13" E, 535.12 feet to the POINT OF BEGINNING; THENCE S 34°40'32" E, 175.00 feet; THENCE S 55°19'28"W, 70.27 feet; THENCE S 22°38'17" E, 69.19 feet to a point of curvature of a tangent curve concave to the West; THENCE Southerly along the arc of said curve, to the right, having a radius of 110.00 feet and a central angle of 28°00'43"for an arc distance of 53.78 feet to a point of reverse cure Lure of a tangent curve concave to the Northeast; THENCE Southeasterly along the arc of said curve, to the left, having a radius of 5.00 feet and a central angle of 81°14'49"for an arc distance of 7.09 feet to a point of tangency; THENCE S 75°52'23" E, 10.50 feet; THENCE S 14°04'43"W, 25.00 feet; THENCE N 75°52'23" W, 10.52 feet to a point of curvature of a tangent curve concave to the Southeast; THENCE Southwesterly along the arc of said curve, to the left, having a radius of 5.00 feet and a central angle of 81°14'49" for an arc distance of 7.09 feet to a point of reverse curvature of a tangent curve concave to the Northwest; THENCE Southwesterly along the arc of said curve, to the right, having a radius of 110.00 feet and a central angle of 23°01'58"for an arc distance of 44.22 feet to a non-tangent line, on the Northerly right-of-way line of Tortolita Mountain Drive; THENCE N 47°49'41"W, along said right-of-way line 20.05 feet to a point on the arc of a non-tangent curve concave to the West, a radial line of said curve through said point having a bearing of S 43°15'16" E; Paae 3 of 4 Revised September 7, 2000 April 3, 2000 185050-A31 F-1003X. The W:',LEGALS1185050Wh l 2lSLOPE.wpd WLS ro up ,.. THENCE Northerly along the arc of said curve, to the left, having a radius of 90.00 feet and a central angle of 69°23'01" for an arc distance of 108.99 feet to a point of tangency; THENCE N 22°38'17"W, 64.92 feet; THENCE S 55°19'28"W, 59.28 feet; THENCE N 34°40'32"W, 175.00 feet; THENCE N 55°19'28" E, 150.00 feet to the POINT OF BEGINNING. Prepared by: \ 't1 THE WLB GROUP, INC. .V,_�c��....'.4,-, 407, mgN;;,. (ii JAC)1221A4 � . 8UC}�A:444A AN�i d Jack A. Buchanan, RLS '���, •i JAE:t °''i U. S. Page 4 of 4 v CENTER SEC c cn C + o cn � (j n'I SW 1/4 SEC-29 ,5d SI 7 04> LOPE s °&% /\), 4 1P/p, 8 � EXHIBIT TO ACCOMPANY DESCRIPTION OF RESERVOIR 13 SITE Jr UTILITY-ACCESS-ROAD WITHIN RANCHO VISTOSO' SECTION 24, T. 11 S., R. 19 G.S.R.M., PIMA COUNTY, ARIZONA I"=too' The WLE WL9q project Nom. 600017—A001-1003% Group 8-310-00A�� —oo N:\18..0..0\NE1GH72\EXBT\RES-13.DWG Exhibit Al Special Warranty Deed Form for the Reservoir Sites 16 When recorded, return to: SPECIAL WARRANTY DEED For valuable consideration, the receipt of which is hereby acknowledged, STONE CANYON, L.L. C. , an Arizona limited liability company ( :; Grantor::; ) , does hereby convey unto THE TOWN OF ORO VALLEY, an Arizona municipal corporation ('" Grantee ) , the real property described on Exhibit A attached hereto and made a part hereof , subject to current taxes, assessments, reservations in patents and all easements , rights of way, covenants, conditions and restrictions as might appear of record. Grantor warrants title as against all of its acts and no other acts, subject to the matters set forth above. Dated this day of , 2001 STONE CANYON, L. L. C. , an Arizona limited liability company By: , Member By: Title: State of Arizona ss . County of Maricopa ) The foregoing was acknowledged before me this day of 2001, by as President of , a member of Stone Canyon, L. L.C. , an Arizona limited liability company. Notary Public My commission expires : . , . , , Exhibit B Legal Description of the Easement Parcels 17 FEB-22-01 THU 12:56 PM 'ALB GROUP FAX NO. 520 881 7492 P. 02/12 Revised February 15, 2001 Revised November 15, 2000 Revised January 24, 2000 The August 11, 1998 VIILB WLB No. 185050-A-514-1003X rounW:\LEGALS\185050\Nh12\UtilEas.13.wpd c. RANCHO VISTOSO INGRESS-EGRESS AND UTILITY EASEMENT (WITHIN NEIGHBORHOOD 11) Part A (Tortolita Mountain Dave) An 80.00 feet wide strip of land within the Southwest One-Quarter(SW 114)of Section 24, Township 11 South, Range 13 East, Gila and Salt River Meridian, Pima County,Arizona, lying 40.00 feet on each side of the following described centerline: COMMENCING at the West One-Quarter(W 114) corner of said Section 24; THENCE N 89°54'47"E,'along the North line of said Southwest One-Quarter(SW 114) a distance of 1,201.42 feet to a point on the arc of a non-tangent curve concave to the West, a radial line of said curve through said point having a bearing of N 53'02'24"E, said point being the TRUE POINT OF BEGINNING: THENCE Southerly along the arc of said curve, to the right, having a radius of 200.00 feet and a central angle of 52°34'27 for an arc distance of 183.52 feet to a point of tangency; THENCE S 15'36'50"W, 253.66 feet to a point of curvature of a tangent curve concave to • the East: THENCE Southerly along the arc of said curve, to the left, having a radius of 200.00 feet and a central angle of 63°26'31"for an arc distance of 221.45 feet to a point of tangency; THENCE continue S 47'49`41" E, 769.18 feet.to a point on the Northwesterly right-of-way line of Rancho Vistoso Boulevard as recorded in Docket 8178, Page 1966, said point being the POINT OF TERMINUS; The sidelines of said strip of land to be lengthened or shortened to terminate at the North line of said Southwest One-Quarter(SW 1/4) and at the said Northwesterly right-of-way line of said Rancho Vistoso Boulevard; Together with two parcels described as follows: 1. A spandrel area bound on the Southeast by the Northwesterly line of the right-of-way of said Rancho Vistoso Boulevard; on the Southwest by the Northeasterly line of the above described 80 foot wide strip; on the North by an arc concave Northerly, having a 25 foot radius and being tangent to the Northeasterly line of the said 80 foot wide step and the Northwesterly line of said Rancho Vistoso Boulevard right-of-way. Page 1 of 2 FEB-22-01 THU 12:57 PM WLB GROUP FAX NO 520 881 7492 P, 03/12 Revised February 15, 2001 Revised November 15, 2000 Revised January 24,2000 August 11, 1998 WLB No. 185050-A-514-1003X 1VLB TIlt 11850501Nh12\UtiiEas.13_�rpd �'O1,1 W. GALS line of the right-of-way of said d on the Southeast by the Northwesterly 2. A spandrel area bound bySouthwesterly line of the above Rancho vistoso Boulevard; on the Northeast the Southwesterly,having a strip; on the Southwest by an arc concave described 80 foot wide line of the said 80 foot wide strip and and beingtangent to the Southwesterly 25 foot radius fsLoso Bo�r�evat�d right-of-way.Northwesterly line of said Rancho V Ai Alli Prepared by: Valli" , THE WLB GROUP, INC. 7ae, lii 12214 BUJACK A. CNANAi'1 an RLS f.,r%� tid7_.116/ Jack A. Buchanan, o JAB:teg 4. U. S. Page 2 of 2 FEB-22-01 THU 12:57 PM WLB GROUP FAX NO. 520 881 7492 P. 04/12 NEIGHBORHOOD 12 1201.42' N89'54P�7B NEIGHBORHOOD 11 W 1/4 COR SECTION 24 /51 / A SW t/4, SECTION 24 PART A • 80 P.O.T. GOLF COURSE 4.7 41•/' 1.4; EXHIBIT TO ACCOMPANY DESCRIPTIONO ' 9� Qd INGRESS—EGRESS & UTILITY EASEMENT� ^0 RANCHO VISTOSO NEIGHEOR�OOD-11 /LA'SECTION 24, T. 11 S., R. 13 E.,PIMA COUNTY, ARIZONdG.S.R.Af.. 40b �•l2oa' ThBp� Mg70r8oiact\NXo0o5A5124\�I0OOSX S\ 1 RCEU.OWG AEVISE1-N20 -00 & 2�i0 FEB-22-01 THU 12:57 PM WLB GROUP FAX N0, 520 881 7492 P, 05/12 Revised February 15. 2001 Revised November 8,2000 Revised January 24, 2000 August 11, 1998 WLB No. 185050-A-514-1003X The VILBh 12ll�tilEas.l2.wpd W:\LEGALS1185050 N Group RANCHO VISTOSO KESS AND UTUJTY EASEMENT INGRESS-EG (WITHIN IN NEIGHBORHOOD 12) Part B (Tort°lita Mountain Drive) (NW 1/4) of Section stripof land within the Northwest One-QuarterArizona,on24,lying An 80.00 feet wide and Salt River Meridian, Pima County, Township 11 South, Range 13 East, Gila Town p 40.00 feet on each side of the following described centerline: COMMENCING at the West One-Quarter(W 1/4) of said Section 24; Northwest One-Quarte;(NW 1/4) 89°54'4T'� . along the South line of said to the THENCE N c of anon-tangent curve concave of 1,201.42 feet to a point on the arof N 53°0224"E, a distancethrough said point having a bearing Southwest, a radial line of said curve 9 the POINT OF BEGINNING; said point being the to the left, having a radius of 200.00westerty along the arc of said curve, toon said curve, THENCE Not�tti distance of 60.51 feet to a point feet and a central angle of 17°20'04"for an arc . referred to as POINT'C'", for an arc d�stsnce of 20.45 fee id curve,to the left,having a radius continue Northwesterly along the arc of sa t to a otnt of THENCE, p feet and a central angle of 05°51'27" of 200.00 tangency; of curvature of a tangent curve concave THENCE N 60°09'07"W, 146.80 feet to a point to the Northeast; for an arc distance of 140.45 of curve,to the. right, having-a radius Nortfiwesterly along the arc of saidfeet to a point of THENCE 500.00 feet and a central angle of 16°05'41" tangency; N44°03'26"W, 174.18 feet to a point of curvature of a tangent curve concave THENCE to the Southwest; _00 feet ly along the arc of said curve, to the left, having a radius of 350 THENCE Northwester ., and a central angle of 27°�i7'32 for an arc distance of 169.77 feet to the POINT OF TERMINUS. Page 1 of 2 FEB-22-01 THU 12:57 PM WLB GROUP FAX NO. 520 881 7492 P. 06/12 Revised February 15, 2001 Revised November 8, 2000 Revised January 24, 2000 The August 11, 1998 i‘t E3 WLB No. 185050-A-514-1003X Group W:\LEGALS\1850501Nh12lUtilEas.12.wpd • Together with: A strip of land 60.00 feet wide, lying 30.00 feet on each side of the following described centerline; 1. BEGINNING at said POINT'C'; THENCE N 41°09'37'E, 35.33 feet to a point of curvature of a tangent curve concave to the Southeast; THENCE Northeasterly along the arc of said curve, to the right, having a radius of 255.00 feet and a central angle of 08°00'09"for an arc distance of 35.62 feet to the POINT OF TERMINUS. Including a 25.00 foot radius spandrel tangent to the rights of way lines associated with this description and the herein described "Part B". The sidelines of said strip of land to be lengthened or shortened to intersect with the South line of the said Northwest One-Quarter(NW 114)of said Section 24; Prepared by: flj THE WLB GROUP, INC. 40411-. 0-.V4N, --,,,,N i i 12214 �\ 1 ( BU(;HANAM f o // Jack A. Buchanan, RLS JAB:teg - - Page 2 of 2 FEB-22-01 THU 12:57 PM WLB GROUP . , FAX NO. 520 881 7492 P. 07/12 RITZ HOTEL ,d° O� 428.52 °a .*. If �ti ti 11 ` I 1 \ NEIGHBORHOOD 12 1 NW 1/4, SECTION 24 1 ) • 1 N PART 8 -01N M � o P.O.T. / 0 I ? �� : � POINT 'C1 W 1/4 COR � SEC-24 80 I�� �/jam; 1201.42 NEIGHBORHOOD-12 ��j�%� N89654'47~E NEIGHBORHOOD-11 V. • i w 1/4 COR P.O.B. r !SECTION 241 NEIGHBORHOOD 11 1 r EXHIBIT TO ACCOMPANY DESCRIPTION OF l INGRESS-EGRESS`fir U77LITY EASEMENT wIT�V RANCHO VISTOSO` NEIGHBORHOOD-12 SECTION 24, T. 11 S., R. 13 E., G.S.R.M., PIMA COUNTY, ARIZONA __ , WLB# project No. 185050\A514\1OQ3X 1 -Z0Q 8-11-48 Nt8505a\NElGHi2\EXH181T5\PARCELB.DWG The / \ REVISED 1-12-00. 11—1 5-00 AND 02-15-01 WLE3 lirGroup FEB-22-01 THU 12:58 PM WLB GROUP FAX NO. 520 881 7492 P. 08/12 Revised February 15, 2001 December 5, 2000 WLB No. 185050-A-053-1003 The W:\LEGALS\1850501Nh121ToliCir.Ph1.wpd roup LEGAL DESCRIPTION RANCHO VISTOSO TORTOLITA MOUNTAIN CIRCLE AND STREET"D" (ROADWAY AND UTILITY EASEMENT) A 60.00 foot wide strip of land within the West Half(W 1/2) of Section 13 and the Northwest Quarter(NW 1/4) of Section 24, Township 11 South, Range 13 East, Gila and Salt River Meridian, Pima County,Arizona, lying 30.00 feet on each side of the following described centerline: COMMENCING at the West Quarter(W 1/4)corner of said Section 24: THENCE N 89°54'47"E, along the Northwest Quarter(NW 1/4)of said Section 24, 1,201.42 feet to a point on the arc of a non-tangent curve concave to the Southwest, a radial line of said curve through said point having a bearing of N 53°02'24"E; THENCE Northwesterly along the arc of said curve, to the left, having a radius of 200.00 feet and a central angle of 17°20'04"for an arc distance of 60.51 feet to a non-tangent line to the POINT OF BEGINNING; THENCE N 41°09137"E. 35.33 feet to a point of curvature of a tangent curve concave to the Southeast; THENCE Northeasterly along the arc of said curve, to the right, having a radius of 255.00 feet and a central angle of 44°58'03"for an arc distance of 200.13 feet to a point of reverse curvature of a tangent curve concave to the Northwest; THENCE Northeasterly along the arc of said curve,to the left, having a radius of 255.00 feet and a central angle of 50°29'37"for an arc distance of 224.13 feet to a point of reverse curvature of a tangent curve concave to the Southeast; THENCE Northeasterly along the arc of said curve, to the right, having a radius of 300.00 feet and a central angle of 33°59'0S'for an arc distance of 177.94 feet to a point of tangency: Page 1of4 FEB-22-01 THU 12:58 PM WLB GROUP FAX NO, 520 881 7492 P. 09/12 Revised February 15. 2001 vecemoer 5, 2000 WLB No. 185050-A-053-1003 T 153 W:\LEGALS11850501Nh12\TortCir.Ph 1.wpd eLliGroup THENCE N 69°37'09"E. 108.00 feet to a point of curvature of a tangent curve concave to the Northwest; THENCE Northeasterly along the arc of said curve,to the left, having a radius of 300.00 feet and a central angle of 51°12'32"for an arc distance of 268.13 feet to a point of reverse curvature of a tangent curve concave to the Southeast: THENCE Northeasterly along the arc of said curve,to the right, having a radius of 200.00 feet and a central angle of 23°04'38"for an arc distance of 80.56 feet to a point of tangency; THENCE N 41°29'15"E, 381.81 feet to a point of curvature of a tangent curve concave to the West; THENCE Northerly along the arc of said curve, to the left, having a radius of 350.00 feet and a central angle of 55°51'U"for an arc distance of 341.23 feet to a point of tangency; THENCE N 14°22'19"W, 63.71 feet to a point of curvature of a tangent curve concave to the East; THENCE Northerly along the arc of said curve, to the right, having a radius of 400.00 feet and a central angle of 23°54'01"for an arc distance of 166.86 feet to a point of reverse curvature of a tangent curve concave to the West: THENCE Northerly along the arc of said curve, to the left, having a radius of 400.00 feet and a central angle of 20°37'02"for an arc distance of 143.94 feet to a point of reverse curvature of a tangent curve concave to the East; THENCE Northerly along the arc of said curve,to the right, having a radius of 400.00 feet and a central angle of 19°56'12"for an arc distance of 139.18 feet to a point of reverse curvature of a tangent curve concave to the West; THENCE Northerly along the arc of said curve,to the left, having a radius of 400.00 feet and a central angle of 3536'52"for an arc distance of 248.64 feet to a point of tangency. THENCE N 26°46'OO"W, 391.47 feet to a point of curvature of a tangent curve concave to the Southwest; Page 2 of 4 FEB-22-01 THU 12:58 PM WLB GROUP FAX NO, 520 881 7492 P. 10/12 Revised February 15, 2001 December 5, 2000 WLB No. 185050-A-053-1003 T e W:\LEGALS11850501Nh121TortCir.Phi.wpd LED Group THENCE Northwesterly along the arc of said curve, to the-left, having a radius of 400.00 feet and a central angle of 1347'08"for an arc distance of 96.24 feet to a point of tangency; THENCE N 40°33'08"W,48.43 feet to Point"A"; THENCE continue N 40°33'08"W a distance of 207.55 feet to the South line of said West One-Half(W 1/2) of Section 13 from which the South Quarter(S 1/4)corner of said Section bears N 89°5325"E, a distance of 757.39 feet; THENCE continue N 40°33'08"W a.distance of 289.16 feet to a point of curvature of a tangent curve concave to the East; THENCE Northerly along the arc of said curve, to the right, having a radius of 225.00 feet and a central angle of 68°00'14"for an arc distance of 267.05 feet to a point of reverse curvature of a tangent curve concave to the West; THENCE Northerly along the arc of said curve, to the left, having a radius of 250.00 feet and a central angle of 40°22'42"for an arc distance of 176.18 feet to a point of reverse curvature of a tangent curve concave to the East; THENCE Northerly along the arc of said curve, to the right, having a radius of 275.00 feet and a central angle of 20°48'05"for an arc distance of 99.84 feet to the POINT OF TERMINUS: Together With: A 32.00 foot wide strip of land within the Northwest Quarter(NW 1/4) of Section 24, Township 11 South, Range 13 East, Gila and Salt River Meridian, lying 16.00 feet on each side of the following described centerline: BEGINNING at said Point"A"from the above description; THENCE S 49"26'52"W a distance of 186.81 feet to a point of curvature of a tangent curve concave to the Southeast; Page 3 of 4 FE8-22-01 THU 12:58 PM WLB GROUP FAX NO, 520 881 7492 P. 11/12 Revised February 15, 2001 December 5. 2000 WLB No. 1850504-053-1003 T e Group Vv''LEGAL S\18505G Nh121TortCir.Ph1.wpd B t�. THENCE Southwesterly along the arc of said curve, to the left, having a radius of 200.00 feet and a central angle of 12°26'29"for an arc distance of 43.43 feet to a point of reverse curvature of a tangent curve concave to the Northwest; THENCE Southwesterly along the arc of said curve, to the right, having a radius of 200.00 feet and a central angle of 21'56'27"for an arc distance of 76.59 feet to a point of reverse curvature of a tangent curve concave to the Southeast; THENCE Southwesterly along the arc of said curve, to the left, having a radius of 200.00 feet and a central angle of 48°26'51"for an arc distance of 169.11 feet to a point of reverse curvature of a tangent curve concave to the Northwest; THENCE Southwesterly along the arc of said curve, to the right, having a radius of 200.00 feet and a central angle of 64°33'35"for an arc distance of 225.36 feet to a point of tangency; THENCE S 75°03'34"W a distance of 290.41 feet to a point of curvature of a tangent curve concave to the Northeast; THENCE Westerly and Northwesterly along the arc of said curve,to the right,having a radius of 265.00 feet and a central angle of 98°42'15"for an arc distance of 456.52 feet to a point of tangency; THENCE N 06°14'11"W a distance of 26.65 feet to the POINT OF TERMINUS: Including a 25.00 foot radius spandrel tangent to the right-of-way line of Street"D"described as a 32.00 foot wide strip of land and Tortolita Mountain Circle, described as a 60.00 foot wide strip of land. Prepared by: - 4 • apt- THE WLB GROUP. INC. JACK s22taA. , (1 BUCHANAN Ory 'oHZ% . Jack A. Buchanan, RLS ro4, U•S.o►- JAB:teg Page 4 of 4 FEB-22-01 THU 12:59 PM WLB GROUP FAX NO. 520 881 7492 P. 12/12 ,N..\. \ o ckl _A_r ( f ' EL,p ZQty cii , i , ' re 'zt,6 o o L)C) E..4q lisi _ .o 0 P...g: ! o) - 1 m ),..4 E-.1 cil ct, ;1;1AI ''_k) / L` .' 6' 's'Q [PI o* i (1) cEl 14 4,0c:'5 - 4L 02 / - E.4 CI c)Q p:r., / ra fn U s.-MI Q NI, 0:I 00/ 0 E )4%4;14 '4C c.)ct ft Q Ci*C2 0 tel/ 4 01 Ct3 q ..,''''i V ( Voiq_ / \ o, in �I':1.0 Z -1;Co:3m h 1-- \ /1'° '°°. °°°°I 1 11. d -0 :I 7i ai... , I— La..i \ IN 61 X A 22 r') v- Q _ I-- M U I 0 0 i Z t't� N' _ f, m 1— i 1-LI � d ( cr Cl) d --- }--. CC a: a: cn 0 ‘14. Ca i 03 " - 0 o 0 af lk, �C9t to I :ii \b,.MI Z '61—' CCZ . 0 M i 03 iI L.---- _ N 0 re) IIJ N Z i cum o i , , Exhibit B1 Conveyance Form for the Easement 18 I , When recorded, please return to: EASEMENT CONVEYANCE ( "Grantor" ) , does hereby grant to the TOWN OF ORO VALLEY ( "Grantee" ) an irrevocable and perpetual utility easement for the sole, exclusive and limited purposes of the construction, installation, maintenance, use, repair and replacement of water and utilities facilities under and across the real property legally described in Exhibit A attached hereto and made a part hereof (the "Land" ) . Pursuant to this easement, Grantee may enter upon the Land for the purposes outlined above. In the event that Grantee enters upon the Land, resulting in changes to the surface expression thereof, Grantee shall restore the Land to a good and clean condition, and if the Land is paved, shall restore said pavement . This easement is subject to the following terms and conditions : 1 . This is a non-exclusive (so long as no other use interferes with the Town' s use) , irrevocable and perpetual utility easement . 2 . All facilities shall be below ground to the extent feasible . 3 . The Land may be used as roadways by Grantor. 4 . All grants, covenants and provisions herein shall be binding on and inure to the benefit of the heirs, successors and assigns of the parties hereto; THIS EASEMENT granted this day of , 20 . GRANTOR STATE OF ARIZONA ) SS COUNTY OF PIMA ) This instrument was acknowledged before me this day of 20 , by Notary Public My Commission Expires Exhibit C Map of Proposed Annexation Area 19 Q ill k i.1 C4 . :1 C•0 g\ t 1!2; 15 d id to I X glgg> b; a t bil 1:4 Qoc,3'"-ii§ i it 'Zitlg 1%x Ps C� "',, 1st . li Ili° te " -41 : 4.E..., . ; w igz ig p , o viZr .irla l'iims:#1 I.. Q4 L aI 111 .1s It'll W Ci sgil IS: 5 ri'a r'gi11 ril i ;•ttlA".1 44 9,E 0 1 \ 1; ii 4 3: It: g.-mW t5 r izt a .$F.i 4- 18 .49 1P551 ei 1 1 igE. \\in 3 iav En . Rt i'l..,`Q go 1 V41.1) V .__._._t___._ t . il I: 0 N .. ____ lit g 52:a . . :A511 !F'41I- lir- NI Q - '' 5 . ' . -- — 710 . .0 II , 1* 1!. Q"n�1 N a.�01�0i2 it I I xiE. 1 I sto f i g���v ��d1 w�+f+1�e'� t I :,,,c �jW nN1�tN4N+r+cr+'� � ��1 � o� �1 1N1S t J5J J '11Li.L+a ST9CZZ toj \. 1' W' t.ts a 4 Z 12.rl _/\ 1, aa,6 ^ n ©4 I Za at ikti:, ce• ; iii,i c) S. O O 1§2 mz It ..,\. Z z vsl \ SWC 3sL.Ln 4 '� 9 '1"'I r LC9Z •• a RF- fik.00.;.-:..-00N 9�.LZZT AVM 080d0JL10►� �Z10 £UR1I O a so � 11 o Exhibit D Oro Valley Reimbursement Schedule 20 EXHIBIT D ORO VALLEY REIMBURSEMENT SCHEDULE Item Description Bid Amount T.O.V.Agreed T.O.V. Reimbursement Percentage Amount PART I.WATER PLANT NO. 14 Section A.Grading of Water Plant Site , 1 Clear and grub $ 2,664.00 100% $ 2,664.00 2 Excavation $ 64,900.00 100% $ 64,900.00 3 Retaining wall $ 32,203.50 100% $ 32,203.50 4 Grouted rock rip-rap on 1:1 slope $ 59,280.00 , 100% $ 59,280.00 5 Hand Placed rin-rao $ 18.810.00 , 100% $ 18,810.00 6 Pre-formed scour hole $ 1.400.00 100% $ 1,400.00 7 Wo#13 Access Blasting $ 62.00.00 100% $ 6,200.00 Section B.Grading of Access Road 1 Clear and grub $ 736.00 100% $ 736.00 2 Excavation $ 4,050.00 100% $ 4,050.00 PART II.TORTOLITA MOUNTAIN DRIVE,STATION 15+40 TO STATION 31+01 Section A.Grading 1 Clear and grub $ 3,000.00 20% $ 600.00 2 Excavation $ 68,380.00 20%, $ 13,676.00 Section B.Drainage 1 30"RCP remove and reinstall $ 1,250.00 0% $ - 2 24"CMP $ 4,214.00 , 0% $ - 3 30"CMP $ 7,560.00_ 0% $ - 4 Rip-rap D50=2"2D thick $ 9,180.00 , 0% $ - 5 Rip-rap D50=9"2D thick $ 2,324.00 0% $ - 6 Hydroseeding $ 229.00 0% $ - 7 SWPP Plan $ 2,500.00 0% $ - 8 Storm sewer manhole $ 2,300.00 0% $ - Section C.Water 1 16 PVC water main $ 99,684.00 , 100% $ 99,684.00 2 16"DIP water main $ 14,362.00 100% $ 14,362.00 3 12"PVC water main $ 4,176.00 , 0% $ - 4 6"DIP water main $ 1,914.00 . 0% $ - 5 16"valve B&C $ 5,700.00 100% $ 5,700.00 , 6 12"valve B&C $ 1,200.00 0% $ - 7 12"Tapping sleeve, valve, B&C $ 3,000.00 , 100% $ 3,000.00 8 6"valve B&C $ 1,530.00 0% $ - 9 Fire hydrant $ 3,000.00 , 0%, $ - 10 3"drain valve assembly $ 8,100.00 , 0% $ - 11 2"service $ 3,600.00 100% $ 3,600.00 12 2' air release valve $ 2,000.00 100% $ 2,000.00 13 Remove 8"AC pipe $ 2,755.00 , 100% $ 2,755.00 14 Remove 2"OVA $ 386.00 , 100% $ 386.00 15 Remove and replace AC pavement $ 3,900.00 100% $ 3,900.00 Section D.Dry Utilities 1 Joint trench and backfill $ 48,760.00 30% $ 14,628.00 2 Pull box SR 225-B $ 19,200.00 , 30% $ 5,760.00 3 Equipment pad, SR-240 $ 800.00, 30% $ 240.00 4 5"electric conduit $ 15,516.00, 30% $ 4,654.80 5 4"electric conduit $ 5,550.00 0% $ - 6 Telephone pull box 12'x6'x7' $ 16,500.00 0% $ - 7 4"telephone conduit $ 26,838.00 0%, $ - 8 Trench and backfill road, boulevard portion for $ - 0% Southwest Gas only $ - Page 1 of 3 EXHIBIT D ORO VALLEY REIMBURSEMENT SCHEDULE Item Description Bid Amount T.O.V. Agreed a T.O.V. Reimbursement Percentage Amount PART III.TORTOLITA MOUNTAIN CIRCLE,STATION 10+40 TO STATION 51+70 Section A.Grading 1 Clear and grub .$ 9,720.00 20% $ 1,944.00 2 Excavation ,$ 149,500.00 20% $ 29,900.00 Section B.Drainage _ 1 Con Span $ 59,500.00 0% $ - 1 a Con Span(Alt A) $ 111,000.00 0% $ - 2 Grouted rip-rap 15"sleeves .$ 8,228.00 0% $ - 3 1'x3'cut-off wall $ 646.00 0% $ - 4 Hydroseeding $ 6,800.00 0% $ - 5 SWPP plan $ 2,400.00 0% $ - Section C.Sewer 1 8" PVC sewer main , $ 218,862.00 0% $ - 2 8"DIP sewer main _ $ 3,480.00 , 0% $ - 3 4"PVC sewer service _$ 7,620.00 0% $ - 4 4'diameter manhole $ 36,000.00 0% $ - 5 Concrete collar detail#205A $ 300.00 0% $ - Section D.Water 1 16"PVC water main $ 161,730.00 100% $ 161,730.00 2 16"DIP water main $ 42,028.00 100% $ 42,028.00 3 12'PVC water main ,$ 44,526.00 ' 0% $ - 4 12"DIP water main . $ 51,552.00 , 0% $ - 5 8"PVC water main $ 84,351.00 0% $ - 6 8"DIP water main $ 1,260.00 0% $ - 7 6"DIP water main 1$ 6,300.00 , 0% $ - 8 16"valve B&C _$ 6,000.00 100% $ 6,000.00 9 12"valve B&C , $ 4,400.00 0% $ - 10 8"valve B&C $ 2,720.00 0% $ - 11 6"valve B&C $ 4,080.00 0% $ - 12 4"valve B&C $ 480.00 0% $ - 13 Fire hydrant $ 8,000.00 0% $ - 14 2"drain valve assembly $ 10,500.00 0% $ - 15 2"air release valve $ 4,500.00 100% $ 4,500.00 16 1"air release valve _ $ 1,800.00 0% $ - 2,200.00 0% 17 2"water service , $ $ - 18 1"water service . $ 13,020.00 0% $ - 19 Water quality sample station $ 1,000.00 0% $ - Section E.Dry Utilities 1 Joint trench and backfill $ 96,140.00 100% $ 96,140.00 2 Electric pull box SR-225B $ 28,800.00 100% $ 28,800.00 3 Equipment pad SR-240 ,$ 1,440.00 100% $ 1,440.00 4 5"electric conduit $ 28,880.00 100% $ 28,880.00 5_4"electric conduit $ 2,496.00 0% $ - PART IV.STREET D, STATION 10+00 TO STATION 24+42 $ - Section A.Grading 1 Clear and grub $ 4,800.00 0% $ - 2 Excavation -$ 24,304.00 0% $ - Section B.Drainage 1 36"SRP , $ 11,592.00 , 0% $ - 2 Grouted rip-rap D50=15"with sleeves $ 8,030.00 0% $ - Page 2 of 3 EXHIBIT D ORO VALLEY REIMBURSEMENT SCHEDULE Item Description Bid Amount T.O.V.Agreed T.O.V. Reimbursement Percentage Amount 3 1'x3'cut-off wall $ 627.00 0% $ - 4 Hydroseed $ 1,750.00 0% $ - 5 SWPP plan $ 580.00 0% $ - Section C.Sewer 1 8"PVC sewer main $ 23,084.00 ` 0% $ - 2 4'diameter manhole $ 7,200.00 0%, $ - Section D.Water 1 12"PVC water main $ 69,531.00 0% $ - 2 8"PVC water main $ 2,747.00 0% $ - 3 6"DIP water main $ 2,880.00 0% $ - 4 12"valve B&C $ 3,300.00 0% $ - 5 8"valve B&C $ 1,950.00 0% $ - 6 6"valve B&C $ 1,070.00 0% $ - 7 Fire hydrant $ 2,000.00 0% $ - 8 2"drain valve assembly _$ 6,400.00 0% $ - 9 1"air release valve $ 1,300.00 0% $ - SUBTOTAL PARTS 1 —IV $ 1,864,055.50 OVWU SUBTOTAL $ 766,551.30 *OVWU PERCENTAGE 41.12% Overhead Costs MOBILIZATION $ 226,000.00 $ 92,931.20 BONDS $ 11,600.00 , $ 4,769.92 PERMITS $ 9,320.00 $ 3,832.38 SALES TAX $ 103,700.00 $ 42,641.44 TOTAL $ 2,214,675.50 _ $ 910,726.24 *Note: As agreed overhead costs to be divided based on pro-rata share of overall costs. Page 3 of 3 t , Exhibit D1 Stone Canyon Development Plans and Bid Specifications LA copy of which is in the Town Clerks office for review) 21 f ' Exhibit E Proposed PAD/General Plan Amendment 22 EXHIBIT E PROPOSED PAD/GENERAL PLAN I AMENDMENT i TOTAL ACRES: 358 NEIGH.12-1 ACRE LOTS: 116 NEIGH.12-CONDOMINIUMS: 88 AVERAGE DENSITY: 0.6 DU/ac I 0' .6.,......;11„,00. 800' Pi I �i CI �41I l��/// Ir1isO O 4:rc A [S, ..._ � o oiv,01.0 , IIs - oho O Q I� ED ,4t ..� .,,\ 4111 ------ D IR /w7 .).:._:,,, , Ampr-- _ ._ . . . ._ I66 Ii>• - '4 'i'ii, -'-' 4.-41 so sT;islo .,,, //: . . ,4ti - .4 o 4 1 1 sVic:7d \ c7 a c? 5,O a cx,N, ss _ ss.*() ty),E)Q,' ,c),is , _ ,„, 0 ... IN • o /A*ilk • ,, _0 RESERVOIR 14 (),'kS _' 141,5 ., ,,r.i;,� ACCESS 4 so\ & si, EASEMENT ,� f:... --1: CD (1) r , e ::: c)o ..., ,,,, \ ‘:,.0 ,......,•, }4,11,11,01„4,, ,4:._.,.0,,,.. . r „,-:- V .,,, r t�, D O if X Q V� • '.�� .`i!I. Jdt Q .,#.'s;=...'''' \ d6,! S io I I a II arell p .4411110 P41_ ,,, k., (I) -/\./wifor ©. ,k,,, r�r KCIST.LOT Waillittr4r5 11C?r =sr. r, e C �`, 4°< dIr I • IRILIMB ff ACCESS EASEMENT RESERVOIR 13 L-\1e5o oA042\J1dgh 12\2-01-.echenaM12-011+-.omen-a.o .././.1 03107/2001 16:38 5207420427 WRIGHT PAGE 02 r7 March 7, 2000 3 -1 - I 14-i DISTRIBUTED TO: MAVOR TOWN MANAGER Mayor Paul Loomis and Council Members FILE COUNCIL Town of Oro Valley 11,000 N. La Canada Drive El DEPT HEADS 0 ETHER Oro Valley, AZ 85737 dt4 dt( 4eCit Al et AA' cr` t Dear Mayor Loomis and Members of the Council: � �" y�J �� 1Np Because I can't attend the meeting tonight, I'm writing to voice my objections to fit° the Stone Canyon L.L.C. Development Agreement. I ask you to vote no on this proposal o{ 11 for the following reasons: 1. The manner in which this process was conducted is bad public policy. By skipping Citizen review boards and the accompanying public notice requirements,you are depriving the public of adequate notice to consider and become educated about this intricate proposal. By attending multiple private dinner parties without a quorum to hear about the proposal, the impression is given that there is something to hide about this deal and that it must be hustled straight from the club house to the council room. 2. Pre-Annexation Agreements further deprive the public of their rights to go through the public hearing process. Pre-Annexation agreements barter away those rights and make a mockery of fair and open government. 3. The town is apparently taking the word of the developer regarding the value of the land. Shouldn't the town conduct its own appraisal in order to validate the asking price of this property? Shouldn't the town investigate the process of condemnation or Search for other sites? This fails the "due diligence "test. 4. The precedent this sets could be a very troubling one for the Town in the future. If other developers are not offered the same deal, they may find they have grounds for a lawsuit. Thank you for your time. Sincerely, 476ifriAlf Aptiltd Abl'.tie Nancy Young Wright 8 TOWN OF ORO VALLEY 7OUNCIL COMMUNICATION MEETING DATE: March 7, 2001 TO: HONORABLE MAYOR & COUNCIL FROM: Chuck Sweet, Town Manager SUBJECT: Consideration and Possible Approval of Resolution No. (R)01- 1 6 Committing up to $28,680 Towards a July 4, 2001 Independence Day Celebration at CDO Riverfront Park in Conjunction with the Greater Oro Valley Arts Council and Amending the FY 2000/2001 Town Budget SUMMARY: The purpose of this agenda item is for Town Council consideration of a request from the Greater Oro Valley Arts Council (GOVAC) for the Town to provide $28,680 in funding sponsorship for a concert to be held on July 4, 2001 in CDO Riverfront Park. Should the Council approve this request, the Town budget would need to be amended to transfer funding in the approved amount from the General Fund contingency to the GOVAC line item in the Community Development Administration's budget. ANALYSIS: .1 February 1997, GOVAC was created as a private non-profit 501(c)(3) corporation. On October 7, 1998 the Town entered into a master operating agreement with GOVAC designating GOVAC as the official arts agency for the Town of Oro Valley. As such, GOVAC works closely with artists, musicians and other cultural organizations to encourage the arts and other cultural events within the Town. The following funding amounts have been approved in the Town budget for GOVAC over the past three fiscal years: Fiscal Year Funding Amount 1998/1999 $60,800 1999/2000 $60,000 2000/2001 $80,000 In FY 1999/2000, the Town Council approved an original budget of $50,000 for GOVAC and subsequently additional funding in an amount of $10,000 via Resolution No. (R)00-08 to sponsor the July 4, 2000 Celebration at CDO Riverfront Park. This sponsorship was a joint request from GOVAC and the Sheraton El Conquistador Resort Hotel. According to GOVAC, last year's celebration was attended by approximately 5,000 residents of the Town. The event went from 7:00 p.m. to 10:00 p.m. and featured a 90 minute performance by the -‘acson Symphony Orchestra. A fireworks display by the Sheraton El Conquistador Hotel could be ..asily viewed and enjoyed by celebration attendants. This fireworks display was also coordinated with the orchestra by the El Conquistador. Due to last year's success, GOVAC is estimating 8,000 attendees at this year's event. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 ATTACHMENTS: 1. Budget Request for GOVAC 2. Resolution No. (R)01- 16 3. GOVAC Master Operating Agreement RECOMMENDATION: This request for additional funding is being brought forward with a positive recommendation for Council approval this evening with consideration to the lead time needed by GOVAC to solidify all of the commitments to carry out this special event on a timely basis. This issue as well as Town sponsorship of all other special events should be closely addressed during the budget development process in FY 2001/02. SUGGESTED MOTION: I move to approve Resolution No. (R)01- 16 Committing up to $28,680 Towards a July 4, 2001 Independence Day Celebration at CDO Riverfront Park in Conjunction with the Greater Oro Valley Arts Council and Amending the FY 2000/2001 Town Budget. r or I move to deny Resolution No. (R)01- 16. Chuck Sweet Town Manager 2/15101 BUDGET - INDEPENDENCE DAY 2001 CONCERT-RIVERFRONT PARK EXPENSE TUCSON SYMPHONY ORCHESTRA ORCHESTRA, CONDUCTOR, SOLOIST, SPECIAL REHEARSAL, STAGE MANAGERS BUSES TO AND FROM RIVERFRONT PARK -$17,000 SOUND INCLUDING MID AND BACK SPEAKER SETS WITH DELAY SYSTEM TO LOWER& CONTROL SOUND LEVEL& CREWING FOR IN AND OUT - $4,500 LIGHTING TWO TOWERS IN AUDIENCE PLUS APPROX. AN ADDITIONAL 8K ON STAGE FROM ABOVE - $1,400 STAGE TENT AS IN 2000 WITH FULL BACK WALL INCLUDING AUDIENCE STANCHION & CHAINS - $3,800 STAGING RISERS, STAIRS, GUARD RAIL, TOWERS FOR SPEAKERS IN AUDIENCE -$1,500 STAGE AIR COOLING 20 TON PORTABLE WITH GENERATOR TO LOWER TEMP ON STAGE TO 88 DEGREES -$1,200 WEATHER CONTINGENCY AT CASAS ADOBES BAPTIST CHURCH ($1,000 STANDBY + $2,000 IF NEEDED) -$3,000 BUSES 4 (APPROX. 50 PASSENGERS EACH) PLUS I HANDICAP AVAILABLE 5:00 - 10: 30 TO SHUTTLE 3400 PASSENGERS FROM 3 LOTS - $2,000 ADVERTISING-MEDIA NORTHWEST PRINT ONLY, WATER BILL INSERT PRINTING, FLYERS, POSTERS - $2,000 SUB TOTAL $36,400 ADMIN./DESIGN ETC. HISTORIC G& A(54%) & DEVELOPMENT (24%) RATIO TO EVENT COST IS PLUS 78% ($28,392). CONSIDERING TOWN CONTRIBUTION (PR, WATER BILL INSERT, PARK DEPTOVPD ETC.) GOVAC WILL USE A 20% FACTOR -$7,280 TOTAL - $43,680 REVENUE SHERATON EL CONQUISTADOR RESORT & CC -$5,000 WEL ARGO B J _ SPONSOR -$10,000 0 BE FUNDED -$28,6:1 RESOLUTION NO. (R)01- 16 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, COMMITTING UP TO $28,680 TOWARDS A JULY 4, 2001 INDEPENDENCE DAY CELEBRATION AT CDO RIVERFRONT PARK IN CONJUNCTION WITH THE GREATER ORO VALLEY ARTS COUNCIL AND AMENDING THE FY 2000/2001 TOWN BUDGET WHEREAS, the Town of Oro Valley received a proposal from the Greater Oro Valley Arts Council for sponsorship of the July 4, 2001 Independence Day Celebration at CDO p p Riverfront Park; and WHEREAS, the Town of Oro Valley recognizes the importance of supporting and furthering the arts in the community; and WHEREAS, the Town of Oro Valley would be promoting the use of the CDO Riverfront Park to the community; and NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: 1. That the Mayor and Town Council approve funding of up to $28,680 for the July 4, 2001 Independence Day Celebration at CDO Riverfront Park. 2. That the FY 2000/2001 Town budget would be amended as shown below: General Fund Contingency ($28,680) Community Development Administration - GOVAC Agreement Line Item $28,680 Net Affect— Expenditure Limitation $ 0 PASSED, ADOPTED AND APPROVED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this day of , 2001. TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor ATTEST: Kathryn Cuvelier, Town Clerk APPROVED AS TO FORM: Dan L. Dudley, Town Attorney • MASTER OPERATING AGREEMENT WITH THE GREATER ORO VALLEY ARTS COUNCIL (AKA GOVAC) By this Master Operating Agreement, hereinafter referred to as "Agreement", made and entered into this 7th _ of LIMBER , 1998, between the Town of Oro Valley, Arizona, a municipal corporation, hereinafter referred to as "Town", and the Greater Oro Valley Arts Council, hereinafter referred to as "GOVAC", the Town and GOVAC do hereby confirm and agree as follows: WHEREAS, on FEBRUARY 1997 GOVAC was created as a private non-profit corporation under the auspices of IRS Regulation 501(c)(3); and WHEREAS, it is the intent of the Town, subject to the provisions of the State spending and budget laws, to provide funding for GOVAC consistent with the Mayor and Council of the Town of Oro Valley; and WHEREAS, GOVAC agrees to perform certain services for the Town as a condition of such funding; and WHEREAS, the Town and GOVAC desire to establish a general framework for future cooperative efforts, especially the general procedures by which GOVAC will initiate, encourage, deliver and support arts and cultural activities for the Town, NOW THEREFORE, in consideration of the foregoing, the parties mutually agree as follows: ARTICLE 1 RESPONSIBILITIES OF THE PARTIES SECTION 1.1: Goals and Responsibilities of GOVAC GOVAC hereby acknowledges and accepts its designation as the official arts agency for the Town of Oro Valley. In furtherance of this responsibility, GOVAC will work closely to encourage the arts in Oro Valley with artists, musicians, and other cultural organizations. GOVAC will provide planning, financial support, and services to artists, art organizations, and other art and cultural programs. GOVAC will encourage support of the arts of government, educational institutions, and the private sector through pursuit of the following: A. GOALS 1. To create within the community a climate wherein the arts may flourish through the active participation and cooperation of government, business, education, and the private sector; 2. To stimulate and preserve the broad spectrum of the area's cultural activities, being especially aware of the area's rich cultural tradition; and 3. To create a public forum wherein issues affecting the arts may be openly addressed. B. RESPONSIBILITIES OF GOVAC When appropriate, and when time staff and funds permit: 1. To act as an advisory body on the arts and culture to the Town. 2. To advise the Council how public monies should be allocated to those arts and cultural organizations seeking funding. 3. To establish criteria for grants that are consistent with stated goals. 4. To maintain procedures which include a broad spectrum of community input in the grant programs. 5. To promote democratization of the arts, particularly by assisting groups that attempt to reach a broader segment of the community than the traditional arts patrons. 6. To promote multi-cultural character by increasing public awareness of its cultural diversity. 7. To coordinate and assist with identification of facilities for small, minority and other expansion arts groups. 8. To developand implement programs to increase audiences and assist in marketing p p g for multi-cultural festivals and ethnic and expansion arts organizations. 9. To plan and promote programs to assist area arts and culture organizations in gaining access to resources, through the provision of technical assistance, coordination and related services. 10. To provide a broad range of informational services to increase public awareness and use of artists and arts agencies. 11. To improve the administrative abilities of arts agencies, through individual consultation and technical assistance workshops. 12. To advise the business community concerning opportunities to (a) support the arts for benefit of the community and (b) effectively use arts programs and techniques in the business sector. 2 13. To facilitate the identification and acquisition of public meeting, exhibition, and performance space for use by arts and cultural organizations. 14. To assist the Public Arts Review Committee (P.A.R.C.) in the development of the arts by providing recommendations to that committee and by encouraging community support for P.A.R.C. recommendations. 15. To encourage and increase business involvement and support for the arts in coordination with other community organizations. 16. To sponsor and support community programs and projects, as well as develop and implement programs and projects that enrich the cultural life of the community. 17. To supplement the Arts Council funding from local government by: - Seeking funding from appropriate local, state, and national pubic and private sources, and - Maintaining revenue generating activities which complement the efforts of local artists and arts agencies. 18. To plan and support programs which extend community arts resources to school age youth, to work with existing programs, and to heighten awareness of the value of the arts education. 19. To plan and support programs to increase awareness of the economic role of the arts in our society. 20. To identify new programs which will benefit the community, and to seek input from other interested and affected arts and community organizations in determining whether it is in the community's best interest for GOVAC or another organization to administer such programs. 21. To provide major community-wide art events per year. 22. To hire and maintain an Executive Director to act as a point person coordinator with appropriate Town staff. 23. To maintain its non-profit 501(c)(3) status at all times. 24. To have regularly scheduled Board meetings open to the public on a monthly basis, unless there is no business. Meeting dates and times shall be posted in a conspicuous place at the office of the GOVAC Executive Director. A meeting notice will be provided to the Community Development Director. 3 • 4111 . SECTION 1.2: Responsibilities of the Town is the Town's intent to provide funding to GOVAC. The annual appropriation shall be A. It determined by Mayor Ma or and Council when adopting the fiscal year budget. Disbursement i bursement of Town fundingis subject to the limitations of the State Budget Law. It is anticipated that such funding will gradually diminish per capita as outside sources are developed. (See Funding.) provide agrees The Town to in-kind administrative assistance. Such assistance shall take the form of i) copying privileges to be determined as a line item in the Community budget, Development ii) postage privileges - which shall be properly invoiced and repaid p g to the Town, iii) clerical support- upon the express consent of the Department Head. The p Department Head shall specify who GOVAC may use and the express duties allowed. g C. The Town agrees to allow the use of Town facilities for use by GOVAC for events and festivals under the following conditions: 1. Town facilities will be available if properly coordinated with other activities. 2. Community building conference and meeting rooms, and the Council Chambers will be available for use by GOVAC upon advance notice, room/building availability, and the proper insurance requirements. 3. The Town conference room may be available for GOVAC Board meetings, subject to the provisions listed above. 4. The Town will assist GOVAC in leasing an area not on Town property up to $5000 in the first year_in order to provide office space for the GOVAC Executive Director. (See Exhibit B) 5. The Town will provide electrical services, fencing services, etc. for major events at Town facilities at no cost to GOVAC. (See Exhibit"B"). D. It is the Town's desire that the Public Arts Review Committee (P.A.R.C.) remaina separate committee from GOVAC and have its members appointed by the Town Council. p GOVAC may make recommendations to the Council of the Committees composition, and may make recommendations to the Committee on public art. P.A.R.C. will make any final recommendations regarding the projects to the Town Council. ARTICLE 2 4 0 I FUNDING SECTION 2.1: GOVAC is not, nor shall it be deemed to be, a department or operating agency of the Town A. It is the Town's intent to provide funds for GOVAC, with the understanding such funding shallg radually decrease per capita over time. The Mayor and Council shall determine the annual appropriation when adopting the fiscal year budget. Such annual funding will be more fully listed in a separate financial agreement. B. Disbursement of Town funding is subject to the limitations of State Budget Law. The Town's commitment under this agreement is the amount appropriated annually by the Mayor and Council. C. In establishing an annual funding amount, the Town will consider the level of funding provided to the Arts Council by other sources, and the necessary level of public funding to support these sources. D. GOVAC's annual budget will be submitted to the Town in accordance with the Town's Annual Budget Calendar, which will be provided in writing by the Department of Finance. The budget format will conform to the instructions provided in the Town's Annual Budget Instructions. All anticipated funding shall be included in GOVAC's budget and GOVAC shall clearly delineate all budgeted expenses. E. It will be the responsibility of GOVAC to attempt to obtain funding from sources other than the Town. Financial Participation Agreements with other political subdivisions and government agencies, grants, donations, and any other sources of funding shall be described in the annual budget submission. GOVAC shall obtain Mayor and Council approval prior to applying for any matching grants involving the commitment of Town pP funds. The Town encourages and supports GOVAC to obtain other funding and will support their efforts. This may include letters, contributions or other support as applicable. F. Financial Reporting and Method of Payment: 1. Quarterly, GOVAC shall submit a Payment Proposal to the Director of Community Development detailing GOVAC's proposed expenditures for the quarter. 2. All purchase orders for expenses over $250.00 (See Exhibit "A"), where Town funding is used, or otherwise consistent with Town policy should the number change, shall be submitted to the Director of Community Development for approval prior to any purchase. Exceptions may be made only for major events, as determined by the Director of Community Development, where a lump sum payment may be available to cover anticipated weekend and last minute 5 0 0 expenditures. In such a case, GOVAC is responsible for providing all invoices and receipts to cover the amount advanced within forty-five days of the end of the event. 3. Upon approval of the Request for Payment by the Community Development P Director and after review of the previous month's financial statement, the Finance Director shall make timely payments to GOVAC, except as provided in Item G following. G. The Town may withhold or nullify the whole or part of payment as may be necessary from loss on account of: 1. Services not rendered upon investigation by the Town Manager, the Community Development Director, or his designee. For purposes of this section, services not rendered shall mean failure to follow any of the Financial Participation Agreement terms, or the inability of GOVAC to produce invoices or receipts for payments made. 2. Failure to supply information or reports as required; 3. Non-compliance with agreed disbursement documentation, accounting procedures, and performance; 4. Failure of GOVAC to make payments properly to subcontractors; or 5. Failure to follow bidding guidelines according to Town policy, as more fully explained in attachment "A". When the reasons for withholding payment have been corrected to the satisfaction of the Town, any amounts due may be processed. ARTICLE 3 ACCOUNTING SECTION 3.1: GOVAC shall implement an accounting system which complies with generally accepted accounting principles rinci les and with the provisions of the AICPA Audit Guide for non-profit corporations. GOVAC shall establish and maintain a separate, identifiable accounting for all funds provided by the Town pursuant to this Agreement. 6 • SECTION 3.2: The Finance Department may perform a system evaluation of the accounting and internal y controls established byGOVAC. The Town or its agency may inspect the books of GOVAC at such times that the appropriate Town deems a ro riate upon ten (10) working days notice. GOVAC shall agreements that anya reements with other organizations include like provisions to this section. SECTION 3.3: within ninetyafter the end of the fiscal year, GOVAC shall provide to the Annually, a s days FinanceDepartmenta copyof the financial audit by an independent Certified Public Accounting g the management letter, and GOVAC's plan for corrective action. GOVAC shall firm, along with ensure that agreements with other organizations include like provisions to this section where total funds awarded byGOVAC to the organization are greater than $20,000 in a fiscal year. SECTION 3.4: The Town shall ineligible incur no liabilityfor ineli ible expenses, and such shall be the sole responsibility of GOVAC. SECTION 3.5: Town funds in GOVAC's possession (if any) at the end of the fiscal year may either Unexpended be returned to the Town, or GOVAC may hold these funds, in which case the Town will reduce its funding allocation the next year by this amount. ARTICLE 4 MISCELLANEOUS TERMS AND CONDITIONS SECTION 4.1: Duration The term of this Agreement shall be for a period of four (4) years from the date this Agreement is adopted parties,bythe unless the Agreement is sooner terminated under the procedure set g forth herein. The Agreement will be reviewed on a bi-annual basis for any changes prior to the expiration. Each partyto this Agreement, without prejudice to any other right of four year g remedy, andafter givingthe other party ninety (90) days notice, may terminate this Agreement without cause or reason. SECTION 4.2: Temporary Installation of Art Works p granted maybe to install art work on Town owned or leased property only after permit and safety considerations are reviewed and approved by the Town's Risk Manager and/or 7 • the Building SafetyDivision, or the City Engineer. All normal Town permitting processes must be followed. SECTION 4.3: Hold Harmless and Insurance Provisions A. Indemnification. GOVAC agrees to indemnify, defend, and save harmless the Town, its Mayor and Council, appointed boards and commissions, officials, officers, employees, y and insurance carriers, individually and collectively from all losses, claims, suits, demands, expenses, subrogations, attorney's fees or actions of any kind and nature in frompersonal injury to any person (including bodily injury and death) or resulting J rY damages arising or alleged to have arisen out of either (1) GOVAC's to any negligent performance of the terms of this contract, or (2) any of GOVAC's or its agents negligent, reckless, or intentional acts or omissions. The amount and type of insurance coverag e requirements set forth in the yearly Financial Participation Agreement will in no way be construed as limiting the scope of indemnity in this paragraph. B. Insurance. The Arts Council agrees to obtain insurance coverage of the types and amounts specified. The types and amounts are determined yearly by the Town's Risk p Yp Manager or are incorporated into the Town Statutes, Codes and Regulations. Insurance carried by the Town does not apply to employees or volunteers acting in any capacity for GOVAC. Exceptions may be made for Town sponsored events. p y SECTION 4.4: Non-Discrimination Provisions The Artsagrees Council to comply with the provisions of the Oro Valley Code, State and p Y Law in respect to all employment opportunities arising by reason of or in connection Federalp with this Agreement, and to comply with the applicable requirements of the Americans with Disabilities Act. SECTION 4.5: Purchasing For purchasing goods oods and services, GOVAC agrees that it will develop and implement policies and procedures similar to the Town's that ensure, whenever feasible or practical, that there will be announced, documented competitive bidding for such contracts so that the potential effectiveness, as well as cost factors, are considered by GOVAC in the selection of said goods and services. SECTION 4.6: Conflict of Interest agrees that the provisions of A.R.S. Title 38, Article 5, "Conflict of Interest of Officers GOVACg and Employees" apply to all transactions of GOVAC. SECTION 4.7: Open Meetings 8 • GOVAC agrees to conduct its business in compliance with the provisions of A.R.S. Title 38, g Article 3.1 "Public Meetings and Proceedings" as such applies and as outlined earlier in this agreement. SECTION 4.8: Performance Evaluation In order to assess the impact of the efforts of GOVAC, the Town reserves the right to evaluate performance. Information desired by the Town that is pertinent to this evaluation will be made available for this purpose by GOVAC at the Town's request within ten working days. SECTION 4.9: Financial Participation Agreement Annual appropriations to the Arts Council shall be governed by a Financial Participation Agreement with the Town. Financial Participation Agreements are only effective for one fiscal year. Town of Oro Valley Paul H. Loomis, Mayor Signed this 7irlay of OCTOBE,R1998 ATTEST: ("e°, Kathryn Cuvelier, Town Clerk, and Not Personally APPROVED AS TO FO:_► /Tobin Sidles, Town Attorney, and Not Personally Greater Oro Valley Arts Council, a non-profit organization, 6Z„a64,4(V7(471/ j/7/ President, on behalf of I/''/ C. 9 111 , „ E-,t4L, 1- TOWN OF ORO VALLEY STANDARD OPERATING PROCEDURE SOP NO . 2 Date Issued: July 25 , 1991 SUBJECT: PROCUREMENT OF SUPPLIES, Effective MATERIALS, EQUIPMENT Date : April 71 1997 SERVICES, CAPITAL IMPROVEMENTS AND OTHER Cancellation ASSET ACQUISITIONS Date : Supersedes No . 2 Dated : July 22 , 1996 COPIES TO : All Department Heads and Town Council POLICY.• It is the administrative policy of the Town of Oro Valley to make all procurements of goods and services with a high degree of ethical integrity and by selection of the g most economical and cost effective vendors and suppliers . Procurementp rocedures, as outlined herein, shall be followed to establish and ensure the integrity and accountability of the Town of Oro Valley purchasing process . PROCEDURE: A. Purchasing The Town of Oro Valley shall procure supplies , materials , equipment , services , capital improvements and other asset acquisitions deemed necessary for the delivery of quality services to its citizens using competitive bids , vendor quotations,, or direct purchase . A complete history of each purchase of supplies , materials, equipment or services will be maintained through the use of purchase requisitions, purchase orders, petty cash vouchers and vendor and cash disbursement files . Every effort will be made to obtain all supplies , materials, equipment and services at the most economical prices available . Under the Town' s purchasing ordinance the Town Manager is designated as Purchasing Agent . 411 SOP No . 2 Page 2 B . Purchasing Standards All employees authorized to incur a debt for the Town of Oro Valley shall use the purchasing process requirements pursuant to this Standard Operating Procedure and shall comply with the following purchasing standards : 1 . The authority to incur a debt on behalf of the Town of Oro Valley is a public trust and each purchase shall be treated in a manner that will not in any way be adverse to the interest of the Town. 2 . That each purchase shall be made impartially, fairly and without benefit or hint of personal benefit to the Town representative who is making the purchase . 3 . No employee of the Town shall demand or accept a gratuity of any kind in return for making a purchase for the Town. Gratuities shall mean gifts, money or services or the promise of any gifts, money or services . 4 . All vendors shall be dealt with in a fair, courteous and honest manner. C . Expenditure and Bid Limitations 1 . Expenditures whose aggregate amount is $250 or less may be made at the discretion of the Department Head without a Town purchase order. Proper receipts must be obtained to account for the purchase . Such receipts must be initialled by the Town employee receiving the goods or services and the Department Head before payment of invoice . Purchases made through use of the petty cash fund shall be limited to $20 or less . Employee reimbursements or cash advances for minor expenses must be adequately documented with proper receipts and initialled by the employee and Department Head. Such receipts and an accounting of the petty cash fund shall be maintained by the custodians of petty cash on a daily basis . Finance Department personnel shall determine on a case-by-case basis the amount of each petty cash fund to be established for the purpose . 111 411 SOP No . 2 Page 3 2 . Whenever any contemplated purchase or contract for services is less than $1, 000 , the Town Manager maymake a decision regarding the proposed purchase without obtaining vendor quotations or competitive bids . 3 . Whenever any contemplated purchase or contract for services is for the sum of at least $1, 000 but not more than $10 , 000 the employee wishing purchase make the shall obtain, whenever (3 ) written vendor at least three possible, price quotations and present them with a recommendation and purchase requisition. 4 . Whenever any contemplated purchase or contract for services is for the sum of $10 , 000 or more, the Department artment Head shall prepare and submit to the Town Manager a notice inviting bids for the proposed purchase . The notice herein required shall include a general description of the articles to be purchased or performed erf ormed and the time and services to place for opening bids . The Town Clerk shall cause this notice to be published at least ten (10) days prior to the date set for the receipt of bids in two (2) issues of a of general circulation . in the Town, newspaper alsopost this notice in Town Hall . and shall nee In addition, the Town Manager or his designee may mail toresponsible prospective suppliers a copy of the notice inserted in the er. When bids are received, the Town newspaper. shall present Manager or his designeethem to the Council for approval and advie the Council of the advantages and disadvantages of contract and bid proposals . D . Bidding Procedures The Town Manager and all parties contracting with the Town shall follow the procedure as herein set forth: 1 . All notices and solicitation of bids shall state the time and place for opening. 2 . All bids shall be submitted sealed to the Town Clerk and shall be identified as bids on the envelope . !II 111 SOP No . 2 Page 4 3 . All bids shall be opened in public at the time and place stated in the public notice . 4 . The Town Council shall have the authority to reject any and all bids and parts of all bids and re-advertise or re-solicit bids . E . Determination of Lowest Responsible Bidder Unless the Council exercises the right of rejection as provided for in this SOP, the purchase or contract shall be made from and with the lowest responsible bidder for the entire purchase or contract or for any part thereof . In determining the lowest responsible bidder, the Council shall consider : 1 . The ability, capacity and skill of the bidder toP erf orm the contract or provide the service required. 2 . Whether the bidder can perform the contract or provide the services promptly or within the specified time , without delay or interference . 3 . The quality of performance of previous contracts . 4 . The previous and existing compliance by the bidder with laws and ordinances of the Town. 5 . The financial resources and ability of the bidder to perform the contract . 6 . The quality, availability and adaptability of the supplies or services . F . Exceptions to Bidding Procedures 1 . In the event that there is only one firm, company, or individual capable of providing a particular service or commodity, and such services or commodities cannot be secured from other persons or companies, the bidding procedures as outlined within this SOP shall not be applicable, and such services or commodities may be secured without bidding. 111 111 SOP No . 2 Page 5 2 . Upon recommendation of the Town Manager, the Council may elect to waive the bid procedures with respect to the purchase of used equipment . 3 . In the event of a purchase made by, through, or with the State of Arizona or its political subdivisions , the Town Manager may approve such purchases or award such contracts for services without a formal bidding process whenever other governmental units have done so for the same item or service if , in the opinion of the Town Manager, a separate bidding process is not likely to resolve any lower price for such items or services . State contract purchases and the federal government ' s General Services Administration (GSA) purchases and Houston-Galveston Area Council purchases in excess of $10 , 000 need not be submitted to Council for approval but are restricted to budgetary items . 4 . All procurements for the sum of $10 , 00C or more and as outlined in this paragraph are subject to approval by the Town Council except purchases made under state contract and the federal government' s General Services Administration (GSA) and Houston-Galveston Area Council . G . Performance Bonds The Town Manager shall have the authority to require a performance bond; in cash or otherwise, for such amount as he may deem sufficient to secure the execution of a contract for the best interest of the Town. H. Emergency Purchases In case of an emergency which requires immediate purchases of supplies or services costing $10 , 000 or more and when time is of the essence, the Mayor shall be empowered to authorize the Town Manager to purchase or secure goods or services without complying with the bidding procedures of this article . A full report in writing of the circumstances of any emergency purchase shall be submitted by the Town Manager to the Town Council at its next meeting. 411 411 SOP No . 2 Page 6 I . Professional Services Unless required by the Council , the bidding and vendorq uotation requirements of this SOP shall not apply 1 to professional services . Such services shall include, but not be limited to the following : medical , legal , engineering, architectural , g financial and similar services . J. Disposition of Capital Assets and Minor Equipment All departments and offices shall submit to the Town Manager, at such time, and in such form as he shallP rescribe, reports showing all capital assets and minor equipment which are no longer used or have become obsolete or worn out . The Town Manager shall have the authority to sell such items reported as unsuitable for Town use , or to exchange the same for, or trade-in the same for replacement equipment in accordance with applicable state statutes . K. Written Contract Requirements Generally, a written contract should be prepared by the Department Head for the procurement of professional services , capital improvements and maintenance services . Contracts in an amount of $10 , 000 or more require the Town Attorney' s review as to form and content and the signature of the Town Manager, Department Head and Town Attorney to be fully executed. Contracts in an amount of less than $10 , 000 require the signature of the Department Head to be fully executed. L. Contract Change Orders and Supplemental Agreements Occasionally during the performance of services outlined in the contract, it may be necessary to execute a change order to the contract . Contract change orders for capital improvements and maintenance services may be executed, but the aggregate re ate of all such change orders shall not exceed 20% of the original contract amount . Change orders for engineering design services may be executed, but the aggregate of all such change orders shall not exceed 20% of the original contract amount . Contract change orders may only be executed when the scope of the work to be 411 411 SOP No . 2 Page 7 performed under the change order is incidental to theP rosecution of the work being performed under the original contract . M. State Preemption Notwithstanding any other portion of this SOP, in the event any purchase or contract for purchase falls within the definitions for limitations of A.R.S . § 34-201 et seq . , as amended, the provisions,, requirements, and specifications of the relevant portions of the Arizona Revised Statutes shall supersede this SOP and control such bidding procedures . N. Purchasing Procedures The following procedures shall be followed by all departments when purchasing supplies , materials , equipment ,ment , services, capital improvements and all other asset acquisitions for the Town of Oro Valley. i . Expenditures whose aggregate amount is $250 or less may be made at the discretion of the Department Head and without a Town purchase order. 2 . AP urchase requisition shall be prepared for each purchase over $250 . The purchase requisition shall be complete and shall include the following minimum information: a. Vendor name and address . b. Budgetary account number . c . Description and quantity of goods or services requested. d. Cost of goods or services requested to include taxes, transportation and any other costs related to the purchase . If actual cost is not known, a reasonable estimate of costs shall be shown. e . A brief explanation of the purpose or use of the goods or services purchased. !II 111 SOP No . 2 Page 8 f . Budget line item information indicating the availability of adequate departmental funding for the proposed purchase . g . Vendor quotation information if the purchase is at least $1, 000 but not more than $9 , 999 . 3 . Purchase requisitions shall be completed by each employee as the need for supplies , materials , equipment or services arises and must be signed by the Department Head indicating his or her approval . 4 . The original copy of the purchase requisition shall be submitted to the Finance Department for preparation of a purchase order. An authorized signer shall sign each purchase order in order to confirm that the purchase amount has been encumbered in the Town' s accounting system and that the purchase is within budgetary limitations . 5 . The Finance Department will retain one copy for the Town records , return a second copy to the department submitting the purchase requisition and mail the original purchase order to the vendor . 6 . The department copy of the purchase order shall be retained and filed by the department for quick reference as needed. 7 . Purchase requisitions for the Town Council may be requested by any Counc i lmember and shall be approved by the Mayor or Town Manager. The Town Manager shall maintain the department file of purchase orders for quick reference . 8 . Purchase requisitions submitted by the Town Manager in accordance with all other procedures may be approved without further formality. 0. Blanket Purchase Orders Departments may request blanket purchase order accounts with vendors where they make recurring purchases for parts, materials , office supplies , and other items . The aggregated annual amount of 111 411 SOP No . 2 Page 9 blanketp urchase orders for a particular line item may not exceed the budgetary appropriation for that line item. Any single purchase on a blanket purchase order may not exceed $1 , 000 without obtaining three vendor quotations provided that such action is reasonable . Blanket purchase orders areg enerally for recurring minor purchases and are generated for administrative efficiency and convenience . They shall not be utilized to circumvent standard purchasing procedures . Blanket purchase orders may be rescinded at the discretion of the Town Manager . P . Emergency Purchases In the event a department has an urgent purchasing requirement, the purchase may be authorized by the Department Head without a purchase order, however, suchP urchases must be followed up with a purchase requisition explaining the nature of the emergency by the next purchase order generation date . Frequent emergency purchasing shall be avoided. Q . Unauthorized Purchases Wheng oods or services costing more than $250 are to bep urchased, a valid purchase order (with the exception of emergency purchases) is required before making the purchase . Failure to obtain the purchase order prior to making the purchase may be considered to be an unauthorized purchase for the Town and may subject the employee making the purchase to disciplinary action. Exceptions to this rule may include services such as interpreters , public defenders , pro-tem magistrates , psychological/medical services , incidental legal services and jury fees . In these cases, a purchase requisition should accompany the invoice . R. Receiving Procedure 1 . Upon receipt of the purchased goods and/or p p services , the employee who received the goods or services shall note on the original billing invoice : a . Approval in full or resolution of any REQUIRED ADJUSTMENT. 411 SOP No . 2 Page 10 b . The purchase order number satisfied or the appropriate budgetary account number to be charged. c . Department Head' s approval for payment . The original billing invoice shall then be forwarded to the Finance Department for actual payment to the vendor or supplier . 2 . The Department Head may, at his or her discretion, authorize any one employee to approve invoices for payment on his or her behalf provided that it is not the same employee who signed for the receipt of the goods or services . Said authorization must be in writing and must specify a dollar amount not to exceed, per invoice . Copies of this authorization shall be forwarded to the Finance Director and the Town Manager . The Department Head may revoke said authorization at any time . 3 . Purchase orders will be closed on the Town' s accounting system after the corresponding invoice has been approved for payment . 411 411 SOP No . 2 Page 11 S . Compliance With Procedure Department Heads are responsible for insuring that allp urchasing procedures provided herein are complied with and that their personnel are briefed periodically as to the content of the purchasing procedureq •rovided herein. 011 Or Charles F . Sweet, Town Manager EXHIBIT"B" FINANCIAL PARTICIPATION AGREEMENT The parties hereto, the Town of Oro valley (hereinafter known as the "Town") and the Greater Oro Valley Arts Council (hereinafter known as "GOVAC") agree to the following financial participation by the Town to provide funding for GOVAC for the period of time from the date of the signing of this agreement until June 30, 1999. In return for this funding, GOVAC agrees to sponsor and coordinate a minimum of two community wide arts events as determined by the Director of Community development within the time frame of this agreement. Listed below is the agreed upon funding responsibilities between the Town and GOVAC: 1998-99 Town Monies to GOVAC: 1) Symphony Orchestra (3 concerts) $5,000 2) Miscellaneous promotions and activities $5,000 3) Concert Of All Ages $1,200 4) Small public art projects $5,000 5) Spring Art/Music festival $10,000 6) October Jazz Festival $9,000 7) Training and Memberships $2,000 8) Conferences $2,500 9) Postage $800 10) Office supplies $500 Total $40,800 In addition, for this first year, the Town agrees to contribute $15,000, immediately in a lump sum toward the costs of hiring and maintaining an Executive Director for GOVAC to act as a liaison with the Town Staff. The Town also agrees, in order to encourage the growth of GOVAC as an independent entity, to contribute up to $5000 toward the costs of obtaining office space within the community, which will not be on Town property. Therefore the total equals $60,800 110 • The Town will carry the below provided costs within its own budget for the 1998-99 budget year, assuming that the Council finds that these projects further the welfare of the residents of the Town of Oro Valley by contributing to the cultural heritage, etc. of the residents living in the area. 1) PAG Summer Youth Program $25,000 (Grant funds from TPAC) 2) Contribution to TPAC Rural Arts projects $500 3) San Xavier restoration $5000 4) Printing costs $2000 5) Fencing and Electrical—Weaver Park covered within a separate budget. 110 11 ' RESOLUTION NO. (R) 98- 64 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING THE EXECUTION OF A MASTER OPERATING AGREEMENT AND ATTACHMENTS BETWEEN THE TOWN OF ORO VALLEY AND THE GREATER ORO VALLEY ARTS COUNCIL (AKA GOVAC) WHEREAS, the Town of Oro Valley has the responsibility of caring for the welfare of its citizens; and WHEREAS, citizen welfare includes a promotion of arts and cultural events; and WHEREAS, it has been determined that it is in the best interests of the Town and its citizens to enter into a master operating agreement agreement with the Greater Oro Valley Arts Council in order to promote art and cultural events for the Town's citizens and the greater Oro Valley community; and WHEREAS, the approval of this agreement will further this goal, and is hereby determined to be in furtherance of the public health, safety and welfare of the citizens of the Town; NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA AS FOLLOWS: 1. That the attached Master Operating Agreement plus attachements is hereby approved. 2. That the Mayor of the Town of Oro Valley and all necessary administrative officials and employees are hereby directed and authorized to take all necessary steps related to the execution of said agreement. 3. That this is the final agreement between the parties, and the parties agree that this document and agreement will be binding absent any written modifications. 4. That if any part of this agreement is found to be invalid or void by a court of competent jurisdiction, that portion is severable and will not affect the rest of the document. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 7th _ day of QTQBER , 1998. TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor ATTEST: ' / (?. Kathryn n A. Cuveiier, Town Clerk APPROVED AS TO FORM: ,�.c%4 Tobin Sidles, Town Attorney Dec-03-97_02 : 52P ORO VALLEY TowN ATTDKNL Y ecu c=• . - • 1111 11 DMIN1STPATION ACRF.F.MF.NT Recitals: 1_ Parties. TOWN: Town of Ore Valley. a municipal corporation ARTS COUNCIL: Greater Oro Valley Arts Council, an Arizona nonprofit corporation Z_ The Arts Council is an Arizona corporation that has been notified that it has achieved nonprofit status as a 501(c)(3) corporation by the Internal Revenue Service of the U.S. toP rovide specialized educational serviCes in the area of the arts_ 3. The Town wishes to enter into an agreement with the Arts Council whereby the Arts Council will provide the Town with certain specialized consultation and administrative servicesP ertaining to the arts that the Town does not wish to assign to the Town's employed staff. 4. This Association Agreement is to provide the basis for a working relationship between the Town and the Arts Council. Consideration: The consideration for this agreement is the sums to be paid to the Arts Council, the services to be rendered to the Town by the Arts Council and the mutual promises of the parties. Covenants,Terms and Conditions: 1. Administrative Services_ The Greater Oro Valley Arts Council agrees to provide administrative services to the Town as follows: • (a) Promote, encourage, publicize, sponsor performances and artistic festivals, performances, individual and group projects, workshops and classes within the Town on an ongoing basis. These activities will be coordinated with � g the Arts Advisory Board and other public and private guilds, groups and organizations. (b) En � public ublic attendance and participation in the artistic functions and ' ' obtain, where possible, co-sponsors, underwriting and personal and financial assistance_ (c) Involve the public schools, neighborhood associations and community groups in the festivals and performances and arts education. (d) cPParticipate in the Tucson Pinna Arts Council and the Arizona Council on the Arts, and the Southwest Arts Conference, :4,14 DOC-03-97 _02 : 53P ORO VALLEY TOWN Al l ummtT acv �=' �� -' . ---� • • 1 (c) Maintain an ongoing, viable tax-exempt nonprofit organization with adequate staffing to carry out the duties imposed by this agreement. (f) periodically, as mutually agreed upon, report to the Town about the activities of the Arts Council and seek suggestions and cooperation from the Town's governing body. (2) Administrative fee. The Town agrees to pay to the Arts Council not less than $5,000 per Town fiscal year as consideration for the services to be rendered to the Town by the Arts Council. The fee will be paid to the Arts Council in one lump sum upon the execution of this agreement. (3) The Arts Council agrees to maintain a set of books and records which adequately reflect the activities and expenditures of the Arts Council, its board, officers and directors. The Arts Council agrees that no part of the administrative fee will be paid to the Arts Council's officers or directors, except to reimburse them for properly authorized out-sof-pocket expenditures, and upon the presentation ofa properly documented receipt The Town may inspect these records upon request. (4) The Arts Council agrees to comply with all Federal and State laws and ordinances of the Town, especially as same relate to non-discrimination on the basis of race, gender or religious belief and to provide to the Town, as required, certificates of such compliance as requested by the Town, from time to time, (5) This agreement may be renewed annually upon the mutual agreement of the parties and may be terminated by the Town at any time upon the giving of 30 days written notice to any member of the Arts Council_ In the event the Town shall elect to terminate this agreement before the first anniversary of its execution, no part of the administrative fees shall be refundable_ IN WITNESS WHEREOF this agreement has been executed by the respective officers of the parties hereto and approved by counsel on the 17th day of Decembgr, 1997,. Approved for exe . : TOWN OF ORO V LEY ...6.411 .6.., i--)6,1 x • / c / cc,g.-7 — Tobin C. Sidles, Town Attorneyi3 /' 's v, , r Town of Oro Valley Attest: Cr. au.z.j.co...„: Kathryn E. uvclier, Town Clerk J. Emery$ er Attorney for the Arts Council GREATER ORO VALLEY ARTS COUNCIL , X / - . ., ,., 2) . • r4 ir -sident 4111111reas, • RESOLUTION NO. (R) 97- 68 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING THE EXECUTION OF AN AGREEMENT BETWEEN THE TOWN OF ORO VALLEY AND THE GREATER ORO VALLEY ARTS COUNCIL WHEREAS, the Town of Oro Valleyhas the responsibility of caring for the welfare of its citizens; and WHEREAS, it has been determined that it is in the best interests of the Town and its citizens to provide for a well rounded community by supporting the arts and art related activities; and WHEREAS, the approval of this agreement will further this goal, and is hereby pp . . determined to be in furtherance of the public health, safety and welfare of the citizens of the Town; NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA AS FOLLOWS: 1 . That the attached Agreement is hereby approved. 2. That the Mayor of the Town of Oro Valley and all necessary administrative officials and employees are hereby directed and authorized to take all necessary steps related to the execution of said agreement. PASSED Mayor AND ADOPTED bythe Ma or and Town Council of the Town of Oro Valley, Arizona this 17 day of December , 1997. TOWN OF ORO VALLEY, ARIZONA r Pc ( / ri , til fity • ATTEST: /a-qv(," at4tJA Kathryn . Cuvelier, Town Clerk APPROVED AS TO F : / i Tobin Sidles, Town Attorney