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HomeMy WebLinkAboutPackets - Council Packets (1441) AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION APRIL 4, 2001 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER ROLL CALL EXECUTIVE SESSION AT OR AFTER 6:00 PM 1. Pursuant to ARS 38-431.03(A)(3) regarding Safeway Vistoso Plaza — Appeal of water development fee 2. Pursuant to ARS 38-431.03(A)(3) Legal Advice relating to the Settlement Agreement with City of Tucson RESUME REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS — TOWN MANAGER The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE — According to the Arizona Open Meeting Law, the Town Council may only discuss matters listed on the Town Council Agenda. Matters brought up by the public under "Call to Audience"cannot be discussed by the Town Council as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience'; please specify what you wish to discuss when completing the blue speaker card. 1. CONSENT AGENDA (Consideration and/or possible action) A. Minutes — 3-3-01; 3-21-01 B. Approval of a Street Name Change for Stone Canyon I Subdivision, from Burnt Umber Place to Stone Forest Place. C. Approval of 2000-01 Planning & Zoning Commission Work Plan Update D. Finance Report for month ended February 28, 2001 04/04/01 Agenda, Council Regular Session 2 E. Police Report — February 2001 F. Resolution No. (R)01-19 Acceptance of proposal and award of -contractfor--Rr-oject No. OV 30 00/01 06 El Conquistador Reconstruction from Oracle Road to the Gatehouse to Pima Paving in the amount of$146,920.84 G. Resolution No. (R)01-20 Acceptance of proposal and award of contract for Project No. OV 30 00/01 04 Town Administrative & Court Building expansion to Sakellar & Associates in the amount of $145,570.00 H. Resolution No. (R)01-21 OV7-01-01 Declaring as a public record amendments to the Oro Valley Zoning code Revised relating to Chapter 14, Native Plant Salvage Code and Chapter 2, related definitions I. Resolution No. (R)01-22 OV7-01-02 Declaring as a public record amendments to the Oro Valley Zoning Code Revised relating to Chapter 14, Landscape Code and Chapter 2, related definitions J. Resolution No. (R)01-23 OV7-01-03 Declaring as a public record amendments to the Oro Valley Zoning Code Revised, Chapter 15, Grading Code and Chapter 2, related definitions 2. NORTHERN PIMA COUNTY CHAMBER OF COMMERCE PRESENTATION OF PAST YEAR'S ACCOMPLISHMENTS AND INTRODUCTION OF NEW EXECUTIVE DIRECTOR 3. PRESENTATION OF THE ORO VALLEY WATER UTILITY COMMISSION ANNUAL REPORT 4. PUBLIC HEARING — ORDINANCE NO. (0)01-10 AN ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA, AMENDING POLICY NO. 10, ATTENDANCE AND LEAVES, OF THE TOWN OF ORO VALLEY PERSONNEL POLICIES AND PROCEDURES CODE, AND ADDING POLICY NO. 30 PROVIDING FOR ON-CALL AND EMERGENCY CALL- BACK PAY; REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN CONFLICT THEREWITH (DECLARED A PUBLIC RECORD BY RESOLUTION NO. (R)01-14 ON 3- 7-01) 5. APPEAL AND DEMAND FOR REFUND OF WATER DEVELOPMENT FEE BY DEVELOPER OF THE SAFEWAY VISTOSO PLAZA, MR. EISENBERG (PURSUANT TO ORO VALLEY TOWN CODE SECTION 13-3-6) 6. 2001 PLAN OF ACTION — DIRECTION AND DISCUSSION TOWN MANAGER'S REPORT 04/04/01 Agenda, Council Regular Session 3 CALL TO AUDIENCE—According to the Arizona Open Meeting Law, the Town Council may only discuss matters listed on the Town Council Agenda. Matters brought up by the public under "Call to Audience"cannot be discussed by the Town Council, as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience'; please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 3/28/01 4:30 p.m. lh A packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. — 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk, at 229-4700. 04/04/01 Agenda, Council Regular Session 4 INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. MINUTES OF THE ORO VALLEY TOWN COUNCIL yat, FT AND DEPARTMENT HEAD STUDY SESSION/RETEAT La Tierra Linda Guest Ranch Resort 7501 N. Wade Road Tucson,Arizona MARCH 3, 2001 CALL TO ORDER: 8:30 a.m. ROLL CALL: Paul Loomis, Mayor Dick Johnson, Council Member Bart Rochman, Council Member Werner Wolff, Council Member EXCUSED: Fran LaSala, Vice Mayor In response to a request by Mayor Loomis,the Council and Department Heads gave their goals and objectives that they hoped to gain from this Retreat: Council Member Rochman: Follow-up & carry out direction of the Town Council for the future. Chuck Sweet, Town Manager: A clearer understanding of the majority direction on critical issues facing Oro Valley. Council Member Wolff: Want to convey to the department heads that the Town Council is here to set policy& should not interfere in their work and understand concerns expressed by the Department Heads as it relates to the Town Council. George Dunscomb, Understand problems in Oro Valley & growth and give input as it Magistrate: effects the Court. Alan Forrest, Water Would like to be educated on some of the issues facing Oro Utility Director: Valley. David Andrews, Finance By listening &participating he hopes to understand the Director: direction of the Town Council. Council Member Johnson: Define where the Council wants to go and identify major issues facing the town. Provide clear direction. Kathi Cuvelier, Town Clerk: Receive Council direction on issues facing the Town and in particular, receive direction on where the Council wants to go with electronic packets. 03/03/01 Minutes,Town Council&Department Head Study Session/Retreat 2 Mayor Loomis: Improve communication by talking together and have an understanding of each other. REVIEW OF PREVIOUS RETREAT TOPICS AND DIRECTION—AUGUST 5, 2000 Town Manager Chuck Sweet reviewed the topics discussed during the August 5, 2000 Annual Town Council Retreat regarding: • Customer service • Annexation policy • Council/Manager form of government • Agenda Management • Infrastructure (roads &water) The Town Council and Department Heads discussed the following topics listed below: Follow—up on new Agenda packet distribution deadlines: • Don't shift deadlines around. • Stay disciplined on deadlines. • Communication with all outside customers. • Need for a third Council meeting every month? • DRB/P & Z meet more than once a month? • Initiation of changes to Zoning Code • Council direction to chairs of P & Z/DRB • Approve the native plant salvage & landscape plans administratively rather than by Town Council. Oro Valley Strategic Plan - Discussion • Town-wide Plan—submit with budgets. • Measure of Customer Service - Survey with General Plan Update. - Custom"trailer cards"to be given out by each department to evaluate customer service. • Set Town-Wide Plan prior to budget preparation. • Incorporate "process" in Strategic Plan. • Need for consistency in"terms"used. Town Council Policy No. 8—Council Liaison to Boards and Commissions • Amend the policy to include other duties (depending on what task calls for). • Add the Town Council to the e-mail list of those receiving annotated Agendas from Board/Commission meetings. • ThisY olic is an historical carry-over prior to the Town having a Council/Manager form of p government. Is it still needed? • Council perspective is strong. Can give views at meeting but has undo influence. • Eliminate Policy No. 8. 03/03/01 Minutes,Town Council&Department Head Study Session/Retreat 3 • Hear citizen input without influence by a Town Council member. • Li ai'son functions should be as an observer only who reports back to the Town Council • An individual council member should have no more power than the other members. Chuck Sweet, Town Manager stated he will bring this back for Council action to either eliminate g or keep the Policy. Open Space Identification/Acquisition Community Development Develo ment Director Brent Sinclair showed the location of existing Town of Oro Valley property. Discussion followed regarding: • Environmentally Sensitive Lands Ordinance (ESLO) Report that identifies potential acquisition areas. • Consider some areas for acquisition such as— ■ Thirty acres north of Naranj a Town Site • Rooney Ranch east of Oracle Road • Property located east of Honeywell • Methods of acquisition. • Hold a study session to discuss this issue as soon as possible. • Send meeting notes of the ESLO Training to the Town Council. Deputy Town Manager Position (for 2001/02) • Manager will include in budget request. (FY2001/02 end of budget year). • If approved,would come on board after Administration remodeling is completed.• DTM will work on special projects and will more directly supervise certain departments in the Town. • The need for a DTM is based on a factor of size and dynamics of the Town. • Having a DTM will allow the Manager to focus on more regional issues. Role of Mayor/Leadership • Leadership role; strategic planning and vision. • Council sets policy—staff implements. • Distinction of Mayor vs. Council Members—by State Law? • Powers &Duties of Mayor set out in the Town Code. • A majority of the Council sets the policy. • Using"strong manager/weak Council" form of government. • Add language to the Town Code differentiating between policy and operations? • Town Attorney Dan Dudley will report to the Council to clarify the Mayor's powers and duties according to State Law and the Town Code. Oro Valley Processes: a. Economic Analysis relating to Town Council Actions— Awareness of economic impact of various council actions ie, does it affect the revenue stream? Does it affect the budget? It was suggested that: 03/03/01 Minutes,Town Council&Department Head Study Session/Retreat 4 1) An Executive cutive Summarywith the Town Manager's comments and information regarding economic implications be added. 2) More attention to "fiscal impact"be included in packet materials. g 3) One budget session should be dedicated to discussing revenue sources e.g. affect of Ritz- Carlton. 4) Caveat— spur of the moment actions in response to outside requests can have "disastrous effects." 5) If staff has anyreservations about Council action—let the Council know at that time to avoid problems. 6) Site tours for the Town Council may be beneficial in understanding developments. b. Town Council Salary/Adjustment annually (COLA) gg It was suggested that a COLA for the Town Council be set by Resolution at the same time as the 20 Budgetadopted.1/2002 is ado ted. It was pointed out that under State Law,the COLA would not become effective until the next election/term of office. c. Electronic Packets • Purchase the necessary software to get packet materials on the website and get the necessary training needed. Understand that it is important to "phase in"this process. • Stargetbegin et adate to be in e-mailing electronic packets to Council and still have a"hard copy" available that would include an Executive Summary with a suggested motion. • Implement a Town Council Policy for e-mail use in accordance with the open meeting law. • Increase citizen access by making the packet materials available to them on the Town's website. d. Four year budget required by Town Code • Is a 4-year budget realistic or meaningful? Is it outdated? • It is ap lanning tool,but it cannot accurately reflect revenues/expenditures. • The CIP provides some of that information now. • Must have staff in each department to prepare this information it instead of taking staff away from their regular duties. • A simplified spread sheet could be prepared at department head level. e. Field Tours prior to Town Council meetings • Council should attend site tours when relevant. (These could be combined with the DRB). • When on tour Council needs to be aware of the open meeting law and be careful about commenting on any action regarding the site. • Staff shouldp oint out items scheduled for an Agenda that would warrant a site tour. Study Session adjourned at 12:20 p.m. Respectfully submitted, 61("434-1 Kathryn E. Cuvelier, CMC Town Clerk MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION MARCH 21, 2001 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION CALL TO ORDER 6:00 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Fran LaSala, Vice Mayor Dick Johnson, Council Member Bart Rochman, Council Member Werner Wolff, Council Member EXECUTIVE SESSION MOTION: Council Member Johnson MOVED to go into Executive Session at 6:00 p.m. for the following purpose: 1. Pursuant to ARS 38-431.03(A)(3) Legal Advice regarding Wong v. Town of Oro Valley, Pima County Cause No. 20005064 2. Pursuant to ARS 38-431.03(A)(3) & (A)(7) Legal Advice relating to pending litigation regarding Town of Oro Valley v. Canada Hills Water Company, Ltd. Partnership Et Al (Pima County Cause No. 33525) 3. Pursuant to ARS 38-431.03 (A)(3) Legal Advice relating to Pima County and Tortolita et al v Tucson and Oro Valley et al (1CA-CV 00-0411) Mayor Loomis announced that in addition to the Council, the Town Manager, the Town Attorney, and the Town Clerk, Community Development Director Brent Sinclair would be present for Items 1 and 3, and Water Utility Director Alan Forrest would be present for Item 2. He also stated that Joe Andrews, the Town's Civil Attorney, would be present in Executive Session. Council Member Rochman SECONDED the motion. Motion carried, 5 —0. MOTION: Vice Mayor LaSala MOVED to go out of Executive Session at 6:58 p.m. Council Member Johnson SECONDED the motion. Motion carried, 5 —0. 03/21/01 Minutes,Council Regular Session 2 RESUME REGULAR SESSION CALL TO ORDER 7:07 p.m. ----- ROLL CALL— — -- PRESENT: Paul Loomis, Mayor Fran LaSala, Vice Mayor Dick Johnson, Council Member Bart Rochman, Council Member Werner Wolff, Council Member PLEDGE OF ALLEGIANCE Mayor Loomis led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Town Manager Chuck reviewed the upcoming meetings and Town events. He then introduced Mr. Bob Easton, Professional Development Administrator for the Police Department. CALL TO AUDIENCE No speakers. CONSENT AGENDA '4") Mayor Loomis pulled Consent Agenda items F & G for discussion. MOTION: Vice Mayor LaSala MOVED to APPROVE the Consent Agenda with the exception of items F and G. Council Member Johnson SECONDED the motion. Motion carried, 5 — 0. A. Minutes— 3-7-01 B. Department of Public Works Weekly Project Status Report C. Building Safety Activity Report—February 2001 D. Coyote Run Monthly Report—February 2001 E. Project No. W26-2000 Award of Bid for Oro Valley Water Utility— Steam Pump Ranch Infrastructure Improvements to NAC Construction in the amount of$389,989.60 F. Project No. W23-2000 Award of Bid for Oro Valley Water Utility—Water Plant #14 G-Zone Reservoir, H & I+ Zone Booster Stations to P & H Contracting, Inc. in the amount of$776,442 (PULLED FOR DISCUSSION) G. Project No.W25-2000 Award of Bid for Oro Valley Water Utility—Water Plant #13 1 Million Gallon F-Zone Reservoir to The Ashton Company Inc., in the amount of$1,076,227 (PULLED FOR DISCUSSION) 03/21/01 Minutes,Council Regular Session 3 H. Resolution (R)01-17 Acceptance of proposal and Award of Contract to Southern Arizona Paving & Construction Co. in the amount of$71,524.81 for Project No. OV 30 0-0/01 07 Rivera Overlay:Calle Concordia is to Hardy Road I. OV12-99-20 Rancho Vistoso Neighborhood 10, Parcels Q & R Native Plant Preservation and Landscape Plan, located north of Moore Road and east of the future La Canada Drive Extension J. Approval of the Town of Oro Valley Transit Task Force Members F. PROJECT NO. W23-2000 AWARD OF BID FOR ORO VALLEY WATER UTILITY—WATER PLANT #14 G-ZONE RESERVOIR, H & I+ ZONE BOOSTER STATIONS TO P & H CONTRACTING, INC. IN THE AMOUNT OF $776,442 Water Utility Director Alan Forrest clarified that the Award of Bid would be conditioned upon and effective upon the Transfer of Title to real property for the associated water plant (Water Plant #14.) MOTION: Council Member Johnson MOVED to APPROVE the Award of Contract No. W23-2000 to P&H Contracting, Inc. the lowest bidder in the amount of$776,442 conditioned upon and effective upon the transfer of title to the real property associated with Water Plant #14 to the Town and direct that recommendations B, C, D & E be fulfilled upon the award of the Contract. B) Direct the Water Utility Director to prepare a Notice of Award to P&H Contracting, Inc., and transmit said Notice along with the Contract Agreement and bond forms for execution. C) Direct the Water Utility Director to issue the Notice to Proceed in accordance with the requirements of the Contract Agreement upon the receipt of the Contract Agreement. D) Authorize the Water Utility Director to execute Contract Change Orders and/or Supplemental Agreements incidental to the prosecution of Work. E) Direct the Town Clerk to hold the Bid Bonds from all bidders until such time that a Contract Agreement has been executed. Council Member Wolff SECONDED the motion. Motion carried, 5 —0. G. PROJECT NO.W25-2000 AWARD OF BID FOR ORO VALLEY WATER UTILITY—WATER PLANT #13 1 MILLION GALLON F-ZONE RESERVOIR TO THE ASHTON COMPANY INC., IN THE AMOUNT OF$1,076,227 Water Utility Director Alan Forrest clarified that the Award of Bid would be conditioned upon and effective upon the Transfer of Title to real property for the associated water plant (Water Plant# 13.) MOTION: Council Member Johnson MOVED to APPROVE the Award of Contract No. W25-2000 to The Ashton Company, Inc. Contractors and Engineers, the lowest Irbidder in the amount of$1,076,227 conditioned upon and effective upon the transfer of 03/21/01 Minutes,Council Regular Session 4 title to the real property associated with Water Plant #13 to the Town and direct that recommendations B, C, D & E be fulfilled upon the award of the Contract. B)_Dir_ect-the_Water Utility_Director-to prepare a Notice of Award to The Ashton Company Inc. Contractors and Engineers, and transmit said Notice along with the Contract Agreement and bond forms for execution. C) Direct the Water Utility Director to issue the Notice to Proceed in accordance with the requirements of the Contract Agreement upon the receipt of the Contract Agreement. D) Authorize the Water Utility Director to execute Contract Change Orders and/or Supplemental Agreements incidental to the prosecution of Work. E) Direct the Town Clerk to hold the Bid Bonds from all bidders until such time that a Contract Agreement has been executed. Council Member Rochman SECONDED the motion. Motion carried, 5 — 0 2. PRESENTATION OF CERTIFICATES OF COMPLETION TO THE 2000- 2001 CITIZEN PLANNING INSTITUTE CLASS Mayor Loomis and Community Development Director Brent Sinclair presented Certificates of Completion to the Citizen Planning Institute class. Participants receiving certificates were: Bill Adler; Susan Baczkiewicz, Diane Chapman, Alan Dankwerth, Renee Hobrock, Alfred Kunisch, Cindy Lewis, Debbie Moran, Laura Pinnas, Lynn Ridenour, David Ronquillo, Harriett Shultheis, Pat Spoerl, and John Zukas. Mayor Loomis recessed the meeting at 7:20 p.m. The meeting resumed at 7:27 p.m. 3. RESOLUTION NO. (R)01..18 A RESOLUTION OF THE MAY OR AND COUNCIL AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $15,000,000 OF TOWN OF ORO VALLEY MUNICIPAL PROPERTY CORPORATION EXCISE TAX REVENUE BONDS, APPROVING RELATED DOCUMENTS AND DECLARING AN EMERGENCY Finance Director David Andrews reviewed the Council Communication and explained that the approval of Resolution No. (R)01-18 would approve the legal documents that are necessary to execute the sale of up to $15,000,000 of excise tax revenue bonds. The bond proceeds would be used to fund $5,000,000 for Central Arizona Project (CAP) Water Rights, $5,466,250 for Water System Improvements, $3,255,000 for Library Construction and $313,750 for Costs of Issuance and Underwriting Fees. Mr. Andrews reported that the Municipal Property Corporation (MPC) reviewed and approved the documents at their meeting on March 20th. Mr. Andrews also explained that staff is recommending to reduce the"not to exceed" amount to $10,000,000 due to a change to the CAP Water Rights. He also explained that the "Declaring an Emergency" clause was included in the Resolution in order to be able to sell the bonds on March 26th as the interest rates are now below 5%. 03/21/01 Minutes,Council Regular Session 5 ii, Mark Reader, Peacock, Hislop, Staley and Given, Inc. (Underwriters) stated that the interest rate was currently at 4.9%. He stated that the plan is to finalize the Preliminary Official Statement by next week and go onto the market within the next two weeks. In response to a question from Vice Mayor LaSala, he explained that the action of the Federal Reserve affects primarily short term interest rates but there is some spillover into the Municipal Markets. David Williams, 362 W. Spearhead Drive, expressed his concern that the Town would be going into so much debt. Mayor Loomis stated that the bonding is for twenty (20) years. He also explained that the Water System Infrastructure bonds would be paid back by the Town's Water Company and the Library Bonds would be paid from the General Fund. MOTION: Council Member Johnson MOVED to APPROVE Resolution No. (R)01-18, authorizing the issuance of Not to Exceed $10,000,000 Town of Oro Valley Municipal Property Corporation Excise Tax Revenue Bonds, approving related Documents and p Y declaring an emergency. Council Member Rothman SECONDED the motion. Motion carried, 5 — 0. 4. PUBLIC HEARING - OV13-01-02 APPEAL OF THE GRADING EXCEPTION REQUEST FOR THE ORO VALLEY COMMUNITY LIBRARY ItCommunity Development Director Brent Sinclair reported that on October 18, 2000, the Town Council granted approval of the Oro Valley Community Library Development Plan with a condition that the access to the library be moved to Naranja Drive. He explained that the access would require a grading exception. Mr. Sinclair stated that the Town's Grading Ordinance limits the maximum depths of cut and fill to six feet measured vertically from the existing grade to the finished elevation. However, to provide a safe access off N aranj a Drive, the entrance to the library must be moved as far east as possible away from the intersection of La Canada and Naranja Drive. A maximum depth of cut of up to eight feet and a maximum depth of fill of twelve feet would be necessary. Mr. Sinclair further explained that the Development Review Board (DRB) evaluated the grading exception at their February 13, 2001 meeting. The DRB was deadlocked on three separate motions and therefore, have requested an appeal to the Town Council. Mr. Sinclair reviewed an overhead map of the proposed library and access sites. He also pointed out the proposed cut and fill areas for the site. Mr. Sinclair stated that the driveway would also provide an additional access to the Town Hall campus just south of the library site. Bicycle lanes and pedestrian pathways will also be provided. In response to questions from the Council, Mr. Sinclair explained that if approved by Council, the staff is prepared to send the project out to bid in one week, with the Award of Bid being presented to Council in May. Once the Award of Bid is approved, 03/21/01 Minutes,Council Regular Session 6 construction could begin within thirty days. He also explained that the site would be ADA accessible and special design and landscape features have been added to the site. Mayor Loomis opened the public hearing. Henry Suozzi, 11733 Mandarin Lane, member of the Library Technical Advisory Committee, asked for the Council's full support of the grading exception. He stated that initially the library was slated to open in July, 2001 and now the best outlook for completion is March, 2002. Mayor Loomis closed the public hearing. MOTION: Council Member Johnson MOVED to APPROVE OV13-01-02, the Grading Exception for the Oro Valley Community Library, with those conditions listed in Exhibit "A A) 1. All cut and fill areas shall be restored and revegetated with natural rock and plant material. This condition shall be addressed on the landscape plan. 2p . The tops and toes of all slopes shall be rounded to blend with the natural grades and slopes. 3. Retaining walls shall be designed to integrate into the landscape. The color and texture of the retaining walls shall be consistent with the character of the surrounding natural area. Landscaping shall be provided to screen the retaining walls. p g 4. The final access design shall be in substantial compliance with the plan submitted with this request. Council Member Wolff SECONDED the motion. Motion carried, 5 —0. 5. PUBLIC HEARING — ORDINANCE NO. (0)01-09 AN ORDINANCE RELATING TO ANNEXATION; EXTENDING AND INCREASING THE TOWN LIMITS OF THE TOWN OF ORO VALLEY, PIMA COUNTY, STATE OF ARIZONA, PURSUANT TO THE PROVISIONS OF TITLE 9, CHAPTER 4, ARTICLE 7, ARIZONA REVISED STATUTES, AND AMENDMENTS THERETO,BY ANNEXING THERETO CERTAIN TERRITORY CONTIGUOUS TO THE EXISTING TOWN LIMITS OF THE TOWN OF ORO VALLEY, MORE PARTICULARLY DESCRIBED IN THE BODY OF THE ORDINANCE KNOWN AS "RANCHO VISTOSO,NEIGHBORHOOD 12" Town Manager Chuck Sweet reviewed an overhead map of the proposed annexation of Rancho Vistoso Neighborhood 12. He reviewed the background of the proposed annexation and explained that the original map was for a 478.24 acre parcel but has since been reduced to 357.77 acres at the request of the property owners, Stone Canyon LLC. In response to a question from Vice Mayor LaSala, Mr. Sweet explained that per the Development Agreement, the mere annexation of the property does not immediately 03/21/01 Minutes,Council Regular Session 7 transfer the ownership of the water reservoir sites. That would be completed through a separate deeding action. At the request of Mayor Loomis, Mr. Sweet reviewed the process that follows after annexation of property. He stated that upon the effective date of the Ordinance, the Town would begin supplying services to the area. The next step would be the translation of zoning of the property from the County's zoning to the Town's nearest zoning. By law, this must take place within the first six months after annexation and could not increase the zoning. Any request for an increase in zoning would be a separate action through a Planned Area Development (PAD) amendment. Mr. Sweet explained that the Town's closest zoning on the property would be R1-144. The translational zoning would include an overall cap that would not exceed more than one house per four acres. In response to a question from Council Member Johnson, Mr. Sweet stated that a PAD Amendment and General Plan Amendment would be separate actions, both involving public hearings at the Planning and Zoning Commission and Town Council. The property owners would apply for these amendments. Council Member Johnson reiterated that the actions of annexation do not increase densities. Mayor Loomis opened the public hearing: Wayne Bryant, 9421 N. Raleigh Place, asked if the reason Stone Canyon LLC has asked y � � for the annexation is that they currently do not have a 100-year water supply from the County and if the pre-annexation agreement commits the Town of Oro Valley to supplying them with a 100-year water supply? He also asked if the Town would be supplied with water utility infrastructure for Stone Canyon and if development impact fees would be waived? He asked if Stone Canyon LLC wanted the annexation approved because it feels it would have little trouble down-zoning Neighborhood 12 at a later date? Mr. Bryant also questioned if the Town's Slope Ordinance would apply or would the County's? He stated that he did not feel the Town was benefiting very much from the annexation of the property. Hector Conde, 14040 N. Lobelia Way, stated that there is no link between the Ritz- Carlton and the reservoirs in Neighborhood 12. He reviewed a map showing water zones and stated that the reservoir needed for the Ritz-Carlton is in Neighborhood 11 and not in Neighborhood 12. He recommended that the Council deny the annexation and condemn the property for Water Plants #14 and #15. Robert Rubino, 13878 N. Lobelia Way, stated that he was against the annexation and felt this was an attempt at "fast-tracking." He also stated that this has made a mockery of the Town's General Plan, the Planning and Zoning Commission, and all the citizens who participated in those past efforts. 03/21/01 Minutes,Council Regular Session 8 David Williams, 362 W. Spearhead, stated that the Town should be taxing homes instead of applying for more bonding. He stated that the Town would then benefit from all the homes that are being built. Mayor Loomis closed the public hearing. In response to a request from Vice Mayor LaSala, Water Utility Director Alan Forrest explained that the Arizona Department of Water Resources has assigned the Assured Water Supply designations to the Town. He explained that any new service that is included in the Town's water service area is afforded the same water supply. However, based upon the Town Code,before the Town can extend water service to an area outside the Town's boundaries, it must be approved by the Town Council. Mr. Forrest also explained that the Town would provide the transmission facilities and the developer must install the distribution system to serve the areas. He also stated that the developer would be responsible for the water development impact fees. Mr. Forrest then explained that the water system is developed in a system of pressure zones based upon elevations. He stated that the Ritz-Carlton property falls within the "H Zone" elevation. The new Water Plant #14 is in the "G Zone" and that reservoir would not provide "gravity storage"to the Ritz. However, it is needed to provide water to the Ritz-Carlton, as associated with that reservoir are booster stations and booster pumps. These require a reservoir in order to operate and to boost the"G Zone"water into "H Zone"to provide water to the Ritz-Carlton. (a) In response to a question from Mayor Loomis, Mr. Forrest explained annexation of this property is not required in order to put in the reservoirs. Further discussion followed regarding the public hearings that were held regarding the proposed annexation of Neighborhood 12 and the income stream that comes from all the developments within the Town (Bed Taxes, Sales Taxes, Building Permit Fees and Impact Fees.) MOTION: Council Member Johnson MOVED to ADOPT Ordinance (0) 01-09. Mayor Loomis SECONDED the motion. Motion carried, 4— 1, with Vice Mayor LaSala opposed. 6. DISCUSSION, CONSIDERATION AND POSSIBLE ACTION REGARDING PROPOSED SETTLEMENT AGREEMENT IN THE CASE OF THE TOWN OF ORO VALLEY ET AL V. CANADA HILLS WATER ET AL (PIMA COUNTY CAUSE #332525) MOTION: Vice Mayor LaSala MOVED to CONTINUE Item 6 to a meeting yet to be determined. Council Member Wolff SECONDED the motion. Motion carried, 5 -0. 03/21/01 Minutes,Council Regular Session 9 TOWN MANAGER'S REPORT ---_ --- No report. -- CALL TO AUDIENCE Nancy Young Wright, 1005 W. Wilkenson, addressed the rationale for public hearings regarding the annexation. She stated that the public did not know what was coming forward and so did not speak against the annexation at the first two public hearings that were held. ADJOURNMENT MOTION: Council Member Johnson MOVED to ADJOURN at 8:28 p.m. Council Member Wolff SECONDED the motion. Motion carried, 5 -0. Respectfully submitted, c Roxana Garrity, Deputy Town Clerk GIP I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the _21st_ day of March, 2001. 1 further certify that the meeting was duly called and held and that a quorum was present. Dated this day of , 2001. Kathryn E. Cuvelier, CMC Town Clerk V TOWN OF ORO VALLEY B COUNCIL COMMUNICATION MEETING DATE: April 4, 2001 e• TO: HONORABLE MAYOR& COUNCIL FROM: Dee Widero, Senior Zoning Inspector SUBJECT: REQUEST FOR A STREET NAME CHANGE, FOR STONE CANYON I SUBDIVISION, FROM BURNT UMBER PLACE TO STONE FOREST PLACE. THE PROPERTY (LOT) OWNERS ADJACENT TO THE SUBJECT STREET, FEEL THE NEW NAME REQUEST WILL COORDINATE BETTER WITH THE OTHER STREET NAMES IN THE SUBDIVISION. SUMMARY: Six of the property owners in Stone Canyon I have placed a request to Kay Marks, Pima County Addressing Official to change an existing street name. The adjacent property owners have requested that the name "Burnt Umber Place" be changed to"Stone Forest Place". Ms. Marks has reserved the new name choice in there Data Base until the Town of Oro Valley, has reviewed and approved the street name change at the next Council Communication meeting. RECOMMENDATIONS: V qy Marks, Pima County Addressing Official, has approved the new name. Town of Oro Valley staff has no objections its request. SUGGESTED MOTION: The Town Council may wish to consider the following motion: I move to approve the new name Stone Forest Place, to replace Burnt Umber Place. 1i ATTACHMENTS: 1. Homeowners request letters 2. Pima County request letter 3. Plat section map of street and adjacent lots Planning • 'oning Administrator C t u•'ty evel . ent Director Town Manag • t • 4., 111) ifs S 111I200'. PIMA COUNTY DEVELOPMENT SERVICES DEPARTMENT 201 N. Stone Ave, 1st Floor Tucson, Arizona 85701-1207 CARMINE DEB ONI S KAY MARKS ADDRESSING OFFICIAL Interim Director PH:740-6480 PH:740-6520 FAX #:798-1836 AX#:798-6370 November 14, 2000 Town of Oro Valley Planning & Zoning CTEETIM 11000 N. La Canada Dr. FEB 14 LuUI Oro Valley, Az. 85737 . B y: Attention: Steve Faaborg_ Dear Steve, I am sending a request to change a street name which exists within the limits of the Town of Oro Valley. The existing street is in StoneCanyonI, recorded in Book 52, Page 32. The adjacent property owners have requested that the name "Burnt Umber Place" be changed to "Stone Forest Place". I have reserved the new name choice in our Data Baserequesting and am re uestin the Town of Oro Valley'to approve the street name change at the next convenient Town Meeting I am including a copy of the street name change petition with signatures of five of the six adjacent property owners, copies of the plat, asessor parcel sarcel codes and project numbers for existing sewer permits. • Meetingdate and provide me with a copy of the recorded street name change. Please advise me of the Town Once the name change has been approved and recorded, I will need to collect the fees from the property owners for the address changes and notify all government and utility agencies. If ou have anyquestions, please feel free to contact me at 740-6480. y Sincerely, Kay Marks Addressing Official • Sept. 27, 2000 Pima County Development Services Addressing Division - Att : Kay Marks 201 N. Stone Ave - 1st . floor Tucson, AZ. 85701-1207 Re : Street Name Change Enclosed are signed requests from 5 of the 6 property owners on Burnt Umber Pl . in Oro Valley. These property owners request a change in the name of this street from Burnt Umber to Stone Forest . This is a new sub-division in Oro Valley known as Stone Canyon . Presently there are no residences on this street . The reason for this request is because Stone Forest is more in keeping with the other street names in theldivision, and none of us like the name Burnt Umber. Also there are no street signs in place yet so making the change now will not require a*ny? zeplacement of existing signs. Also enclosed are documents showing the 6 lots involved in this request . If you need something further , please advise . We look forward to your favorable response to this request . Thanks so very much, r d'( ‘-'-, 4 ‘---------7 M.W. "Acb" Giboney 11240 Flat Granite Dr . Oro Valley, Az 85737 ( 520) 498-0491 P. S . 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N.,\ie5osp\NEtom WAtiYON\Pt A r\s IONE If P..7.06C 2/70/99 6(7 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: April 4,2001 TO: HONORABLE MAYOR & COUNCIL FROM: Bryant Nodine, AICP, Planning and Zoning Administrator SUBJECT: 2000-01 PLANNING AND ZONING COMMISSION WORK PLAN UPDATE BACKGROUND: Annually, the Planning & Zoning Commission prepares and adopts a work plan. The Work Plan (per OVZCR 1-402A) coordinates Town staff work regarding development review, land use plans, and Zoning Code amendments by listing specific projects, their status, and the recommended priority for completion. The Council approved this plan on September 20th. On March 6th Staff presented an update to the Commission. The Commission did not suggest any changes. 2000-01 WORK PLAN: The 2000-01 Work Plan is attached herewith. It is divided into three parts: One section each for Enforcement, Planning, and GIS. The fields and abbreviations in the work plan are explained on the first page. The priorities shown are those approved by Council. The comments section includes the information of the status of the projects. ECOMMENDATION: Town Manager's recommendation: Pursuant to the Town Council retreat held March 3rd, the Town Manager recommends development of an Open Space Acquisition Plan as an addition to the 2000-01 Work Plan. This is included in an alternative suggested motion. Also, Planning Staff would appreciate additional comments/direction on the Sign Code amendment project. SUGGESTED MOTION: I move to approve the 2000-2001 Planning and Zoning Commission's Work Plan as presented. 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'=-. z z co w = F- Q O U V O C0 c A O z H '- co o 0? c4 2 o < hw t'.11,4%.:1‘,1,11,,:1111 u a. -6 Q Z I ., w o ,,:,,,,,:„,,,,„„,„„,„,,,,,,,Iiii, O go w Z O wz wU E-' NV (4 ° o:: w ; I > of101111 Q > r. ›. 1 8 z Hw z -: .-,-- N 111011111 co O o W cip E- z Z o �,� a „...1.17.1.1.1.1 c w v ww ' ' x v p ,.0 a. Q a Z c� w 0 „:„:„..„,„,..............: d a z , 7, istr ,L, - w E. : �$, wP g O ¢ �¢ w w a w L. ct> o.. ..o -v 0 ao <4 ... ,-- w .-.1 Z r.4 <4 c) , 5 1 ,....... D TOWN OF ORO VALLEY 7UNCIL COMMUNICATION MEETING DATE: April 4, 2001 TO: HONORABLE MAYOR & COUNCIL FROM: David L. Andrews, Finance Director SUBJECT: Finance Report for the Month Ended February 28, 2001 SUMMARY: Attached to this communication is the Finance Report for the Month Ended February 28, 2001. GENERAL FUND: Select points are as follows: q> Sales tax collections (through January) from construction total $1,731K and are annualizing at $585K above the budgeted amount of$2,383K. q> Collections to date from residential building permit fees total $964K and are annualizing at $192K above the budgeted amount of$1,254K. Commercial building permit fee collections are annualizing at $157K compared to an annual budget of$614K. The shortfall of$457K will be made up with construction sales tax I ' collections. q> State/county shared revenues are tracking to budget. � Departmental expenditures are under budget. Other Funds q> State shared fuels taxes are tracking to budget. q> Collections from Townwide roadway development impact fees are annualizing at a rate that is approximately 86% of the annual budget amount of$1,633,880. The current year end estimate for collections is $l.SM. q> Collections from water connection fees are annualizing at a rate that is approximately 84% of the annual budget amount of$1,717,800. The current year end estimate for collections is $1.4M. TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 2 OF 2 q> The Library Construction Fund reflects a deficit fund balance of$160,360. Bonds were issued in March to offset this amount. Oro Valley Water Utility Current retained earnings is $3,050,591. q;, Revenues from water sales are estimated to exceed budget based on current collections. q;;. Most capital expenses are below budget. q;;. Cash from operations is below budget by $26,238. Cash flow projections indicate that the budgeted amount of$4,929,694 will be met by fiscal year end. il z d.Aw David L. Andrews Finance Director (c; JJ. Chuck Swe-t Town Manager CC: Chuck Sweet, Town Manager All Department Heads Town of Oro Valley GENERAL FUND Budget Compared to Actuals Report Through February 28, 2001 Percentage of Year Completed 8/12 = 66.7% 2000/2001 Percentage February Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: Local Taxes $ 495,247 $ 3,552,128 $ 5,857,000 60.6% State/County Shared 436,870 3,084,860 4,885,000 63.1% Fines 22,322 145,234 220,000 66.0% Licenses & Permits 162,276 1,178,467 2,002,300 58.9% Charges for Services 12,243 183,034 272,800 67.1% Federal Grants 11,247 239,174 532,050 45.0% State Grants 6,029 144,102 259,554 55.5% Interest Earnings 45,935 383,379 275,000 139.4% Miscellaneous 2,262 25,162 29,200 86.2% Bond Proceeds - 2,450,553 2,700,000 90.8% Transfer From Library Construction Fund - - 144,000 0.0% Transfer From CDO Riverfront Park Fund - 94,269 - 100.0% Carryforward 9,269,414 Ad j. To Reconcile To Expenditure Limitation (980,000) TOTAL REVENUES 1,194,431 11,480,362 25,466,318 80.1% EXPENDITURES: Tnwn Council 7,068 78,930 107,552 73.4% n Clerk 17,284 139,623 225,355 62.0% n„u9 istrate Court 31,665 256,084 429,646 59.6% Town Manager 14,759 140,682 263,308 53.4% Human Resources 15,453 111,973 191,244 58.5% Economic Development 16,219 141,652 311,599 45.5% Finance 25,188 239,078 371,370 64.4% Information Systems 10,694 108,630 173,393 62.6% Legal 36,772 288,012 551,887 52.2% Community Development Administration 10,469 193,137 371,533 52.0% Planning & Zoning 127,715 758,280 1,455,320 52.1% Parks & Recreation 39,455 . 575,101 1,107,067 51.9% Library Services 4,992 41,873 138,640 30.2% Police 417,980 3,894,691 6,426,233 60.6% Police- Capital Contingency - - 101,654 0.0% Building Safety 66,631 591,319 1,172,524 50.4% Custodial & Facility Maintenance 10,511 88,749 120,297 73.8% General Administration: Operations & Maintenance 22,282 179,031 441,703 , 40.5% Improvements - 9,419 1,441,752 0.7% Vehicles& Equipment - 20,317 15,000 135.4% Land - 2,835,549 3,075,000 92.2% Transfers to Other Funds (21,351) 1,708,306 2,363,626 72.3% Contingency/Reserve 4,610,615 , TOTAL EXPENDITURES $ 853,786 $ 12,400,436 $ 25,466,318 59.5% ^cVENUES LESS EXPENDITURES $ 340,645 $ (920,074) rUND BALANCE AT JULY 1, 2000 $ 9,809,329 CURRENT FUND BALANCE $ 8,889,255 Town of Oro Valley HIGHWAY FUND Budget Compared to Actua/s Report Through February 28, 2001 Percentage of Year Completed 8/12 = 66.7% 2000/2001 Percentage February Y-T-D Total of Budget Actuals A Actuals Budget , Completed REVENUES: State Shared Fuels Tax $ 160,851 $ 965,383 $ 1,729,000 55.8% Other Revenues 13,102 154,965 74,600 207.7% Carryforward of Fund Balance 1,938,067 TOTAL REVENUES 173,953 1,120,348 3,741,667 62.1% EXPENDITURES: Personnel 55,304 457,150 965,788 47.3% Operations & Maintenance 52,153 535,198 802,249 66.7% Capital Improvements 68,126 510,151 1,046,620 48.7% Equipment & Vehicles - 75,827 195,000 38.9% Lease Purchase Payments - 6,215 12,43150.0% _ Contingency 719,579 , TOTAL EXPENDITURES $ 175,5834 $ 1,584,541 $ 3,741,667 52.4% REVENUES LESS EXPENDITURES $ (1,630) $ (464,193) FUND BALANCE AT JULY 1, 2000 $ 2,252,464 (CURRENT FUND BALANCE $ 1,788,271 _ Town of Oro Valley PUBLIC TRANSPORTATION FUND Budget Compared to Actuals Report Through February 28, 2001 Percentage of Year Completed 8/12 = 66.7% 2000/2001 Percentage February Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: HB 2565 State Grant $ - $ 42,766 $ 96,176 44.5% Local Transportation Assistance Funds - 102,832 162,000 63.5% Other 3,955 26,085 25,000 104.3% Carryforward of Fund Balance 157,700 TOTAL REVENUES 3,955 171,683 440,876 60.6% EXPENDITURES: Personnel 14,743 109,905 220,642 49.8% Operations & Maintenance 2,839 28,587 72,710 39.3% Improvements - - 5,000 0.0% Vehicles - - 57,000 0.0% Contingency 85,524 TOTAL EXPENDITURES $ 17,582 $ 138,492 $ 440,876 39.0% REVENUES LESS EXPENDITURES $ (13,627) $ 33,191 f r 1JND BALANCE AT JULY 1, 2000 $ 187,097 CURRENT FUND BALANCE $ 220,288 Town of Oro Valley TOWNWIDE ROADWAY DEVELOPMENT IMPACT FEES FUND Budget Compared to Actuals Report Through February 28, 2001 Percentage of Year Completed 8/12 = 66.7% 2000/2001 Percentage February Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: - 100.0%$ PAG Reimbursement $ - $ 150,000 Interest-Investments 31,058 249,101 200,000 124.6% Development Impact Fees 125,990 933,554 1,633,880 57.1% Miscellaneous - 41,075 - 100.0% Carryforward of Fund Balance - - 5,558,926 TOTAL REVENUES 157,048 1,373,730 7,392,806 74.9% EXPENDITURES: Personnel 12,030 66,079 188,155 35.1% Operations & Maintanence 6 8,424 81,700 10.3% Capital Improvements 159,591 1,306,938 2,980,000 43.9% chinery & Equipment - - 3,800 0.0% .)ntingency - - 4,139,151 TOTAL EXPENDITURES $ 171,627 $ 1,381,441 , $ 7,392,806 42.5% REVENUES LESS EXPENDITURES $ (14,579)' $ (7,711) FUND BALANCE AT JULY 1, 2000 $ 6,528,366 CURRENT FUND BALANCE $ 6,520,655 CTown of Oro Valley LIBRARY CONSTRUCTION FUND Budget Compared to Actuals Report Through February 28, 2001 Percentage of Year Completed 8/12 = 66.7% 2000/2001 Percentage February Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: County Bond Proceeds $ - $ - $ 2,000,000 0.0% P�maC y - Bond Proceeds - 3,080,000 0.0% TOTAL REVENUES - - 5,080,000 0.0% EXPENDITURES: Outside Professional Services - - 72,000 0.0% Bond Issuance Costs - - 100,000 0.0% Improvements 42,338 233,731 2,754,000 8.5% Machinery Equipment - & E ui ment - 1,630,000 0.0%Transfer to General Fund - - _ 144,000 0.0% it i ngency - - 380,000 r.,TAL • EXPENDITURES 5 42,338 5 233,731 $ 5,080,000 5.0% REVENUES LESS EXPENDITURES $ (42,338) $ (233,731) FUND BALANCE AT JULY 1, 2000 $ 73,371 CURRENT FUND BALANCE $ (160,360)_ Town of Oro Valley DENNIS WEAVER POOL RENO VA TION PROJECT FUND Budget Compared to Actuals Report Through February 28, 2001 Percentage of Year Completed 8/12 = 66.7% 2000/2001 Percentage February Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: Transfer From General Fund $ - $ 1,115,400 1,115,400 100.0% TOTAL REVENUES - 1,115,400 1,115,400 100.0% EXPENDITURES: Improvements 155,526 346,132 1,115,400 , 31.0% TOTAL EXPENDITURES $ 155,526 $ 346,132 $ 1,115,400 31.0% REVENUES LESS EXPENDITURES $ (155,526) $ 769,268 FUND BALANCE AT JULY 1, 2000 $ - CURRENT FUND BALANCE $ 769,268 Town of Oro Valley ORO VALLEY WATER CONNECTION FEES FUND Budget Compared to Actuals Report Through February 28, 2001 Percentage of Year Completed 8/12 = 66.7% 2000/2001 Percentage February Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: Connection Fees $ - $ - $ 1,717,800 0.0% Interest-Investments 59,844 107,776 44,125 244.3% Bond Proceeds - 5,808,750 8,075,000 71.9% Transfer from GF - - 360,000 0.0% Carryforward of Fund Balance 1,035,972 TOTAL REVENUES 59,844 5,916,526 , 11,232,897 60.1% EXPENDITURES: Bond Issuance Costs - - 775,000 0.0% Capital Outlay - 74,083 1,050,000 7.1% Debt Service Payments - 8,516 1,159,396 0.7% Contingency 8,248,501 TOTAL EXPENDITURES $ - $ 82,599 $ 11,232,897 , 2.8% tr VENUES LESS EXPENDITURES $ 59,844 $ 5,833,927 FUND BALANCE AT JULY 1, 2000 $ 1,159,384 CURRENT FUND BALANCE $ 6,993,311 Town of Oro Valley ORO VALLEY WATER CONNECTION FEES DEBT SERVICE FUND Budget Compared to Actuals Report Through February 28, 2001 Percentage of Year Completed 8/12 = 66.7% 2000/2001 Percentage February Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: Single Family Connections $ 83,378 $ 731,299 $ - 0.0% � Multi-Family Connections - 14,040 - 0.0% Commercial Connections 13,430 133,236 - 0.0% Irrigation Connections 7,893 73,665 - 0.0% Fire Flow Connections - 9,690 - 0.0% Interest - Investments 12,559 17,390 - 0.0% Bond Proceeds - 948,621 - 0.0% TOTAL REVENUES 117,260 1,927,941 - 0.0% EXPENDITURES: Interest Payment 71,013 , 71,013 I - I 0.0% nt Y 1 Bond Issuance Costs - 598,849 - 0.0% TOTAL EXPENDITURES $ 71,013 $ 669,862 $ - 0.0% it 'ENUES LESS EXPENDITURES $ 46,247 $ 1,258,079 FUND BALANCE AT JULY 1, 2000 $ - CURRENT FUND BALANCE _ $ 1,258,079 Town of Oro Volley ORO VALLEY WATER UTILITY Budgeted Income Sta temen t Through February 28, 2001 Percentage of Year Completed 8/12 = 66.7% 2000/2001 Percentage February Y-T-D Total of Budget Actuals Actuols Budget Completed OPERA TING REVENUES: Water Revenues $ 402,233 $ 4,026,263 $ 6,304,700 63.9% Service Charges & Meter Income 25,255 292,803 273,000 107.3% g TOTAL REVENUES 427,488 4,319,066 6,577,700 65.7% OPERA TING EXPENSES: Personnel 83,450 683,124 1,199,576 56.9% Operations & Maintenance 101,974 1,141,565 2,227,183 51.3% Depreciation& Amortization 112,381 899,049 1,377,200 65.3% TOTAL OPERATING EXPENSES 297,805 2,723,738 4,803,959 56.7% OPERATING INCOME 129,683 1,595,328 1,773,741 89.9% NONOPERATING REVENUES (EXPENSES) Tnterest Income 37,555 298,862 300,000 99.6% erest Expense 132,827 1,064,717 2,061,911 51.6% TOTAL NONOPERATING REVENUES (EXPENSES) (95,272) (765,855) (1,761,911) NET INCOME $ 34,411 $ 829,473 $ 11,830 RETAINED EARNINGS AT July1, 2000 $ 2,221,118 $ 1,359,264 CURRENT RETAINED EARNINGS $ 3,050,591 $ 1,371,094 Town of Oro Valley ORO VALLEY WATER UTILITY Cash 4 Capital Budgets Through February 28, 2001 Budget Current at Over/ Category Balance 6/30/01 Under Cash from Operations $ 4,903,456 $ 4,929,694 $ (26,238) 1999 MPC Bond Proceeds 685,450 - 685,450 2000 Bond Proceeds - 1,472,050 (1,472,050) Debt Service Reserves 2,287,940 2,281,940 - totals 7,876,846 8,689,684 (812,838) February Y-T-D 2000/2001 % Budget :'APITAL BUDGET Actuals Actuals Total Budget Completed Machinery & Equipment $ 2,473 $ 11,460 $ 33,600 34.1% Vehicles (275) 30,093 28,000 107.5% Meters 10,165 75,519 150,000 50.3% Wells 44,640 725,616 700,000 103.7% Booster Stations - 16,965 250,000 6.8% Transmission/Distribution Main 191,001 386,904 2,007,650 19.3% Reservoirs 16,024 216,845 3,305,000 6.6% Hydrants - 8,034 86,400 9.3% Telemetry 2,051 170,621 159,500 107.0% Structures - 96,113 90,000 106.8% TOTAL CAPITAL BUDGET $ 266,079 $ 1,738,170 $ 6,810,150 25.5% X39 s ;cid fsiC �' ,2 11000 N. La Canada Dr. O . �acict� . ,M1 Oro Valley, Arizona 85737 Phone (520) 229-4900 FAX (520) 797-2616 DANIEL G. SHARP,Chief of Police www.ovpd.org \,+, .. .gip,.,,� .�x,4� ,"S� � A. N Wi �L\S 4 . 0NDEO ORO VALLEY POLICE DEPARTMENT "INTEGRITY, PRIDE, EXCELLENCE" MEMORANDUM TO: Mayor Loomis and Town Council FROM: 'â\ aniel Sharp, Chief of Police DATE: March 23, 2001 RE: Monthly Breakdown of Citations by Violation and Police activity Summary Attached please find the updates through February 2001. 0o o c-) c) C) *� O C o X -o n D 717 > > 5 -1 D I o r 0 > -I Co 0 --i '� as CD CD n '1Ey a� < O to O C CD -, r,,, U) D D D D ° o N a• -0 -s s cn --, -, n 2 ea O +, CC 2) 0 �. --v •-v -� v �' --I ly o -0 > 7) U 5 a, A) 0 tD D 0 c0 0 = -. ', _ to A) -' a * r CD co' 2) �, v 3 a" v - A x 0 g Cl) Q Cl) N C7 CO ((D ="'• U) CD = A) - 0 0 tV - o . n. �' c -, m cfl —• cD - a y cn cn 0 �-* Cl) to y 0 C _ = D O ? = N CD (-13. Pt CD p O V? c n n (i) � c (n n n a) cfl 03 + O 5. 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CA Pt td ,._t c )11 r tt 0 c )-''� rn C -v 0 n Z 0 0 rn C) 0 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: April 4, 2001 TO: HONORABLE MAYOR & COUNCIL FROM: Jose N. Rodriguez, P.E., Civil Engineer Designer SUBJECT: Resolution (R) 01- 19 Award of contract for Project No. OV-30- 00/01-06 El Conquistador Way Pavement Reconstruction SUMMARY: Thisp roject involves removing existing pavement, paving with 2-inch asphalt concrete, striping, replacement of pavement markings including loop detectors and other incidental work for El Conquistador Way from Oracle Road to the gatehouse. In response to the advertisement for bids, the Town received five bid proposals. The bid proposals were opened by Town staff at 10:00 A.M. Friday, March 16, 2001. The following is a summary of the bids received along with the engineer's estimate: 1. Pima Paving, Inc. $146,920.84 2. K & B Asphalt Company $164,362.42 3. Southern Arizona Paving & Construction Company $181,106.20 4. Falcone Brothers, Inc. $182,663.40 5. NAC Construction $192,831.20 Engineer's Estimate $ 195,952.00 ATTACHMENTS: Resolution (R) 01-19 FISCAL IMPACT: Funding for this project is available from budgeted Town funds y Funding Summary: Fiscal year 00/01 (CIP) $250,000.00 Design Fee $26,900.00 Balance $223,100.00 TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 RECOMMENDATION: Public Works staff recommends the awarding of this contract to Pima Paving, Inc. through the adoption of the attached resolution. SUGGESTED MOTION: The Council may wish to consider one of the following motions: I move to approve Resolution (R) 01 - 19 OR 1.11.1 I move to deny Resolution (R) 01 - 19 fog P.ul K. Ntom., 9. ., Engineering Div. Manager 1,k) William A. Jansen, i ., lawn Engineer akAil I.1 ' , J Chuck Sweet, 'own Manager r , E RESOLUTION NO. (R) 01-19 ARE RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, APPROVING AUTHORIZATION FOR THE MAYOR TO CONTRACT WITH PIMA PAVING, INC. FOR THE EL CONQUISTADOR WAY RECONSTRUCTION FROM ORACLE ROAD TO THE GATEHOUSE. WHEREAS, pavement the rehabilitation within the Town's right of way is necessary to the public health, safety, and welfare in order to provide for the safe and effective movement of vehicular and pedestrian traffic; and WHEREAS, the Town Council deems it necessary, in the interest of providing for the health, safety, and welfare of the citizens of Oro Valley, to authorize the Mayor to contract with Pima Paving, Inc. for paving El Conquistador Way from Oracle Road to the gatehouse. This includes removing existing asphalt pavement, repaving with 2-inch asphalt concrete, striping, and replacing pavement markings, loop detectors and other incidental work. THEREFORE, BE IT RESOLVED, BY THE MAYOR AND THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: Authorizing Mayor Ma or to contract with Pima Paving, Inc. for paving El Conquistador Way from Oracle Road to the gatehouse, includes removing existing asphaltpavement, replacing pavement markings, striping, loop detectors and other p incidental work. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 4th day of April , 2001. TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Dan Dudley, Town Attorney Date Date G TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: April 4, 2001 TO: HONORABLE MAYOR& COUNCIL FROM: William A. Jansen,Town Engineer SUBJECT: Resolution (R) 01-20 , Authorizing acceptance of proposal and award of contract for Professional Engineering Services for Town Administrative & Court Building Expansion, Project No. OV 30-00/01 04. SUMMARY: This project involves the Professional Engineering Services for the administration building addition and magistrate courts remodeling located in the Oro Valley Town Hall Complex This project includes providing those architectural and engineering services as required for the preparation of design development, construction documents, bidding and agency review, and construction administration. ATTACHMENTS: 1. Resolution(R) 01- 20 2. Proposal dated February 13, 2001 FISCAL IMPACT: Funding for this project is available from the General Fund for the 2000/2001 fiscal year. The fee for this contract is $145,570.00. RECOMMENDATIONS: Public Works Staff recommends the awarding of this contract to Sakellar & Associates through the adoption of the attached resolution. SUGGESTED MOTION: The Town Council may wish to consider one of the following motions. I move to approve Resolution(R) 01-20 authorizing the Mayor to accept the proposal and award a contract for Professional Engineering& Surveying Services for the Town Administrative & Court Building Expansion. TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 2 OF 2 Or I move to deny Resolution(R) 01- 20 Or I move to • 1A-rd't D ent He.,. A / Town Manager RESOLUTION NO. (R)01-20 A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AWARDING OF CONTRACT FOR PROFESSIONAL ENGINEERING SERVICES TO SAKELLAR & ASSOCIATES FOR THE TOWN ADMINISTRATIVE & COURT BUILDING EXPANSION WHEREAS, ORO VALLEY is a political subdivision of the State of Arizona, is vested with all rights, privileges and benefits, and entitled to immunities and exemptions granted municipalities and political subdivisions under the constitution and laws of the State of Arizona and the United States; and, WHEREAS, the improvements to the Town Administrative & Court Buildings are necessary to accommodate existing and future Town employees; and, WHEREAS, the TOWN COUNCIL deems it necessary in the interest of providing for the public, health, safety, and welfare of the citizens of the TOWN OF ORO VALLEY to authorize the Town's staff to contract with Sakellar and Associates for professional engineering services for the Town Administrative & Court Building Expansion; and, NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA AS FOLLOWS, THAT: Staff is authorized to contract with Sakellar&Associates for professional Engineering services for the Town Administrative and Court Building Expansion. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this4th day of April , 2001. TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor Date ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Date Dan L. Dudley, Town Attorney Date 20272 Sakellar Associates �r fT MAR 2001 TOWN Of ORO VALLEY DEPT Of PUBLIC WORKS ity cbC ino Sakellar,AIA �! February 13,2001cf" Manuel B Rojo,RA tP V' 99/P£ZL� Gail A Wright,RA Carlos De Alva.AiT Mr. Bill Jansen Nicholas Sakellar,FAIR Director of public Works 1918-1993 Town of Oro Valley 11000 N. La Canada Drive Oro Valley, AZ 85737 RE: ADMINISTRATION BUILDING EXPANSION & MAGISTRATE COURTS REMODELING 0008 Dear Bill: We hereby submit our proposal for Architectural and Engineering Services on the above referenced project. This proposal is based on our Schematic Design presentation of January 17, 2001 and is 100 East Sixth Street presented in four sections; Project Scope, Scope of Services, Fee Worksheet and Rroject Schedule. Tucson.Arizona 85705 A PROJECT SCOPE 520.622.4166 Al ADMINISTRATION BUILDING EXf ANSION tax 520.629.9952 • The addition to the building will be ranging from 6,700 and 7,500 sf. • To be added southeast of the existing Administration building. • Renovation to approximately 2,000 sf of the existing Administration Building. A2 RENOVATION OF EXISTING MAGISTRATE COURTS • Renovation to approximately 1,200 sf of the existing Magistrate Courts Building,which consists of renovating the existing restrooms to meet ADA compliance. A3 NEW f ARKING LOT • The new parking lot will accommodate 37 parking spaces and is located south of the administration building where an existing parking lot exists. A4 BUDGET • The total budget for the addition to the administration building, the renovation of the existing Magistrate Courts building and the new parking lot is $1,441,000. • The $1,441,000 budget is to include all costs associated with this project including but not limited to building and site construction, design fees, permit and utility fees, environmental and testing fees, FF&E and landscaping. sakellar.com Architects and Planners Page 2of4 B SCOPE OF SERVICES The following Scope of Services will be provided in seven phases; 1. Design Development, 2. Construction Documents, 5. Bidding/Review, 4. Construction Administration, 5. Additional Services, 6. Reimbursables and 7. Exclusions. Disciplines include Civil Engineering, Hydrology, Landscape Architecture, Architecture, Structural Engineering, Mechanical Engineering, Electrical Engineering, Systems Furnishings and Cost Estimating. Hydrology includes just the affected site areap er the addition. Systems Furnishings includes developing just 12 workstations /conference/ meeting rooms. The contract will be the Town of Oro Valley's Contract Agreement for Professional Engineering Services. 51 DESIGN DEVELOPMENT (DD) • Develop site plan,floor plan, exterior elevations,building and wall sections. • Identify structural, mechanical and electrical systems. • Prepare outline specifications. • Prepare a DD cost estimate. • Incorporate client review comments. • Submit development plan. 52 CONSTRUCTION DOCUMENTS (CD) • Prepare 50%of CD Package. • Incorporate client review comments. • Prepare 90% of CD Package. • Incorporate client review comments. • Prepare 100% of CD Package. • Prepare a CD cost estimate. • Identify up to five additive alternates if requested. • Review client updated schedule and FF&E. • DRS Review 55 DIPPING & AGENCY REVIEW • Submit documents for building safety review and respond to comments. • Issue addendum and oversee bidding. • Conduct a prebid conference. • Assist the client in review of bid proposals. 54 CONSTRUCTION ADMINISTRATION (CA) • Conduct a Preconstruction Conference. • Review shop drawings and submittals. G:\2000\00os-OV Court Expansion\Design\O2-cp\covItr-2-13-01.doc rage 5of4 • Respond to BFI's&clarifications as required. • prepare RFE's, review COE's, and process CO's with owner's approval. • Review contractor's monthly Certificate of Payment. • Conduct weekly meetings with the client and contractor, prepare meeting minutes. • Prepare punch list, process project closeout and as-builts documents. • Visit the site once a week and submit field observation reports. B5 ADDITIONAL SERVICES • Native plant salvage plan and code compliance landscape plan. • Development Elan. • On-site Raving and Grading Elan. • On-site Private Water and Sewer Elan. • State Health Department Approval. • Horizontal Controls Elan. • Hydrology. • State Health Department Certification of Completion. • Storm Water Eollution Erevention Elan. • Civil Construction Administration. • On-site Water Flans. • Meetings and Eresentations Requested by Owner. B6 REIMBURSABLES • Reimbursable expenses include reproductions and prior approved travel. This costs are marked up by 1.15 multiplier. 54 EXCLUSIONS • Hydrology is specific on the affected area per new construction. • System furnishings includes just twelve working stations/meeting room. • Traffic/circulation study. • Eyg my Owl Survey. • Archaeological study. C DESIGN FEES Cl BASIC SERVICES • Design Development $ 21,554 • Construction Documents $ 57,746 • Bidding $ 5,860 • Construction Administration $ 50,455 5u/2-total $ 115,594 G:\2000\0008-OV Court Expansion\Design\02-cp\covltr-2-13-01.doc Page of 4 C2 ADDITIONAL SERVICES • Native plant salvage plan &code compliance landscape plan. $ 1,798 • Development Man. $ 7,969 • On-site Raving and Grading Ilan. $ 6,110 • On-site private Water and Sewer Man. $ 1,740 • State Health Department Approval. $ 1,098 • Horizontal Controls Man. $ 935 • Hydrology. $ 2,085 • State Health Department Certification of Completion. $ 2,305 • Storm Water f ollution Rrevention Man. $ 2,305 • Civil Construction Administration. $ 1,035 • On-site Water Mans. $ 5,650 • Geotechnical Services. $ 2,516 • Meetings and presentations Requested by Owner. $ 1,120 Subtotal $36,665 C4 REIMBURSABLE EXf ENSES NOT TO EXCEED $7,000 $ 7,000 C5 TOTAL FEE $ 145,570 D PROJECT SCHEDULE Design Development 11 weeks Construction Documents 17 weeks Permitting/Bidding/f rocurement 12 weeks Construction Administration 32 weeks Move-in 3 weeks TOTAL 75 weeks We are enthusiastic about this project and look forward to working with you. :rely, Oh C.N. 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I i CO •••• 0 0 0 0 0 0 0 0 ;0 i0 0 •0 0 10 0 •0 V:•:• (0 t31 !CA ;0 j0 0 ;01 ND 0 01';',.'•:•:•-, ' j I i I 1 I 1 i � m v1 :a N 1 , 1 ! ` i cn CTI � i 0 o 4: I g :0:: O O O O i0 O O O :O O O 10 O !O O j0 ... O d �O i0 O O 0 O 0 KUI I ` I I ! 1 0 S 1 1: 0'::::::3 N:' N N I 3'•.. 0:::::::::::4: •Cn:.•. CT CTI Cn..• m O:•:: O O • O O O O O o o O O 0 O ,0 0 .0 •0•:•: 0 0 o O o o O O O ar : i i! 1 • c+ I 1 ' : I i 1 I. 0•:•: 0 0 0 0 '0 0 0 0 0 0 0 0 ;0 ;O I0 ;O g;; TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: April 4 , 2001 TO: HONORABLE MAYOR & COUNCIL FROM: Bryant Nodine, AICP, Planning and Zoning Administrator SUBJECT: RESOLUTION NO. (R)0l-21 DECLARING AS A PUBLIC RECORD THAT CERTAIN DOCUMENT KNOWN AS "OV7-0l-01 PROPOSED AMENDMENT TO THE NATIVE PLANT SALVAGE CODE, OVZCR CHAPTER 14" SUMMARY: The attached resolution is to make the subject amendments as shown in Exhibit A a matter of public record. RECOMMENDATIONS: Planning Staff recommends Council adoption of the referenced amendments. As such, approval of this resolution is also recommended, which will make said amendments a public record. SUGGESTED MOTION: I move to approve Resolution No. (R)O1-21 making that document known as "0V7-01-01 Proposed Amendment to the Native Plant Salvage Code, OVZCR Chapter 14", a public record. ATTACHMENTS: 1. Resolution No. (R)01-21 2. OV7-01-01 Proposed Amendment to the Native Plant Salvage Code, OVZCR Chapter 14 )134L' Planning of Zoning Administrator 444-Al2/ Community Development Director /A`A - Town Manage F:\ov\ov7\2o01\01\NPS Declare Public rpt.doc RESOLUTION NO. (R)01-21 A RESOLUTION OF THE TOWN OF ORO VALLEY, ARIZONA, DECLARING AS A PUBLIC RECORD THAT CERTAIN DOCUMENT FILED WITH THE TOWN CLERK AND ENTITLED "OV7-01-01 PROPOSED AMENDMENT TO THE NATIVE PLANT SALVAGE CODE, OVZCR CHAPTER 14" BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY: That certain document known as " OV7-01-01 Proposed Amendment to the Native Plant Salvage Code, OVZCR Chapter 14", is hereby declared to be a public record and three copies are to remain on file in the office of the Town Clerk. Mayor AND ADOPTED bythe Ma or and Council of the Town of Oro Valley, Arizona this 4th day of April , 2001. Paul H. Loomis, Mayor ATTEST: Kathryn Cuvelier, Town Clerk APPROVED AS TO FORM: Dan D. Dudley, Town Attorney EXHIBIT A 0V7-01-01 PROPOSED AMENDMENT TO THE NATIVE PLANT SALVAGE CODE, OVZCR CHAPTER 14 Sec. 14-108 Approval Procedures Administrator, or a Designee, shall review for completeness all A. The Planning and Zoning g submittals within 5 working days of f recei t. Staff will assemble all recommendations and provide review comments withinworking days ds of certification, to the applicant. The applicantplan. Review of the re-submittal shall be shall respond and resubmit the complete after days 10 workingds of the re-submittal. If the Native Plant Preservation, meets the requirements of this article, the Planning and Salvage and Mitigation Plan q Zoning Administrator, or a designee, shall forward approve the native plant preservation, g salvage and mitigation plan -- ! ' - - = = - " —=- - • - - . Landscape plans must be in conformance with the approved Native Plant Preservation Salvage Mitigation Plan. TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: April 4 , 2001 TO: HONORABLE MAYOR & COUNCIL FROM: Bryant Nodine, AICP, Planning and Zoning Administrator SUBJECT: RESOLUTION NO. (R)01-22 DECLARING AS A PUBLIC RECORD THAT CERTAIN DOCUMENT KNOWN AS "OV7-01-02 PROPOSED AMENDMENT TO THE LANDSCAPE PLAN REQUIREMENTS, OVZCR CHAPTER 14" SUMMARY: The attached resolution is to make the subject amendments as shown in Exhibit A a matter of public record. RECOMMENDATIONS: Planning Staff recommends Council adoption of the referenced amendments. As such, approval of this resolution is also recommended, which will make said amendments a public record. SUGGESTED MOTION: I move to approve Resolution No. (R)O1- 22 making that document known as "OV7-O 1-02 Proposed Amendment to the Landscape Plan Requirements, OVZCR Chapter 14", a public record. ATTACHMENTS: 1. Resolution No. (R)O1- 22 2. Exhibit A, OV7-O 1-02 Proposed Amendment to the Landscape Plan Requirements, OVZCR Chapter 14 Plannl� d Zoning Administrator Community Development Director 0/744/44A00 -- Town Manager F:\OV\OV7\2001\02\LP Declare Public rpt.doc RESOLUTION NO. (R)01-22 A RESOLUTION OF THE TOWN OF ORO VALLEY, ARIZONA, DECLARING ASA PUBLIC RECORD THAT CERTAIN DOCUMENT FILED WITH THE TOWN CLERK AND ENTITLED "OV7-01-02 PROPOSED AMENDMENT TO THE LANDSCAPE PLAN REQUIREMENTS, OVZCR CHAPTER 14" BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY: That certain document known as " OV7-O 1-02 Proposed Amendment to the Landscape Plan Requirements, OVZCR Chapter 14", is hereby declared to be a public record and three copies are to remain on file in the office of the Town Clerk. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona this 4th day of April , 2001. Paul H. Loomis, Mayor ATTEST: Kathryn Cuvelier, Town Clerk APPROVED AS TO FORM: Dan D. Dudley, Town Attorney EXHIBIT A 0V7-01-02 PROPOSED AMENDMENT TO THE LANDSCAPE PLAN REQUIREMENTS, OVZCR CHAPTER 14 Sec. 14-209 Approval Procedures Review Board will consider the Landscape, Irrigation and Buffer Yard A. The Development . next regular meeting, not less than 30 days after the date the filing is certified Plans at the gu g� . or as determined bythe Planningand Zoning Director. Upon consideration, complete, . the DevelopmentReview Board will forward t • . , . . • Council. after the Development Review Board recommendations are forwarded to the Town Council. Town Council rejects CB. If the Development Review Board the plans, the reasons therefor will be recorded in the minutes. . Buffer Yard Plans, the clerk • •• Oro Valley Zoning Code Revised 14-29 1 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: April 4 , 2001 TO: HONORABLE MAYOR & COUNCIL FROM: Bryant Nodine, AICP, Planning and Zoning Administrator SUBJECT: RESOLUTION NO. (R)01-23 DECLARING AS A PUBLIC RECORD THAT CERTAIN DOCUMENT KNOWN AS "OV7-01-03 PROPOSED AMENDMENT TO THE GRADING CODE REQUIREMENTS, OVZCR CHAPTER 15" SUMMARY: The attached resolution is to make the subject amendments as shown in Exhibit A a matter of public record. RECOMMENDATIONS: Planning Staff recommends Council adoption of the referenced amendments. As such, approval of this solution is also recommended, which will make said amendments a public record. SUGGESTED MOTION: I move to approve Resolution No. (R)O1- 23 making that document known as "OV7-01-03 Proposed Amendment to the Grading Code, OVZCR Chapter 15", a public record. ATTACHMENTS: 1. Resolution No. (R)01-23 2. Exhibit A, Proposed Amendment to the Grading Code, OVZCR Ch. ater 15 Planni : .1 9 oning Administrator T ' Community Development Director own Manag F:\OV\OV7\2001\03\Grading Code Declare Public rpt.doc RESOLUTION NO. (R)O1-23 A RESOLUTION OF THE TOWN OF ORO VALLEY, ARIZONA, DECLARING AS A PUBLIC RECORD THAT CERTAIN DOCUMENT FILED WITH THE TOWN CLERK AND ENTITLED OV 7-01-03 PROPOSED AMENDMENT TO THE GRADING CODE, OVZCR CHAPTER 15" BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY: That certain document known as "OV7-01-03 Proposed Amendment to the Grading Code, OVZCR 15" is herebydeclared to be a public record and three copies are to remain on file in the office Chapter of the Town Clerk. Mayor AND ADOPTED bythe Ma or and Council of the Town of Oro Valley, Arizona this 4th day of April , 2001. Paul H. Loomis, Mayor ATTEST: Kathryn Cuvelier, Town Clerk APPROVED AS TO FORM: Dan D. Dudley, Town Attorney ___ ___ EXHIBITA ___ ___ OV7 01 03 PROPOSED AMENDMENT TO THE GRADING CODE, OVZCR CHAPTER 15 CHAPTER 15 GRADING ORDINANCE ARTICLE 15-1. PURPOSE AND INTENT Sec. 15-101 Purpose Sec. 15-102 Intent ARTICLE 15-2 APPLICABILITY Sec. 15-201 Type 1 Grading Permit Defined Sec. 15-202 Type 2 Grading Permit Defined Sec. 15-203 Type 3 Grading Permit Defined Sec. 15-204 Exemptions ARTICLE 15-3 SUBMITTALS AND PROCEDURES FOR TYPES 1, 2 AND 3 GRADING PERMITS Sec. 15-301 Type 1 Grading Permits Sec. 15-302 Type 2 Grading Permits Sec. 15-303 Type 3 Grading Permits ARTICLE 15-4 GENERAL GRADING REQUIREMENTS AND NOTES Sec. 15-401 Cut and Fill Limitations Sec. 15-402 Site Revegetation and Stabilization Sec. 15-403 Driveways Sec. 15-404 Slope Setbacks Sec. 15-405 Restriction of Slope Development Sec. 15-406 Erosion Control Systems Sec. 15-407 Import and Export of Earth Material Sec. 15-408 Hours of Grading Operations Sec. 15-409 Phased Grading Sec. 15-410 Restriction of Vehicles Sec. 15-411 Additional Requirements ARTICLE 15-5 VARIANCE AND REQUEST FOR INTERPRETATION PROCEDURES Sec. 15-501 Exceptions Sec. 15-502 Appeals from Administrative Decisions ARTICLE 15-6 GRADING PERMIT AUTHORIZATION, LIABILITY, ENFORCEMENT& PENALTIES Sec. 15-601 Authorization to Proceed with Work Sec. 15-602 Liability Sec. 15-603 Enforcement Sec. 15-604 Stop Work Orders Sec. 15-605 Citations Sec. 15-606 Penalties ILLUSTRATIONS 15-1A. Cut/Fill/Setbacks 15-1B. Building Height 15-1C. Site Improvement Standard (1) A Drainage Pattern (2) C Drainage Pattern 15-1D. Terracing/Drainage Oro Valley Zoning Code Revised GRADING ORDINANCE ARTICLE 15-1 PURPOSE AND INTENT OF THIS ORDINANCE Sec. 15-101 Purpose The purpose of this ordinance is to provide for the public health, safety, and general welfare and to protect and preserve the aesthetics of the natural environment through regulation of all types of excavation and earthwork on private and/or public land. The grading regulations contained in this ordinance are designed to: A. Regulate the development of potentially hazardous terrain; and B. Preserve, where possible, or recreate the natural contours, the native vegetation and the visual character of the site in harmony with the surrounding terrain; and C. Enhance the quality and value of new development; and D. Maintain property rights and property values of adjacent developed and undeveloped parcels. Sec. 15-102 Intent The regulations, as set forth in this ordinance, have been prepared in the context of Oro Valley's specific desert environment. They are intended to complement the applicable provisions of the Hillside Development Zone and the Floodplain Management Ordinance, and not to authorize any grading activity prohibited by this ordinance or any Town ordinance. The intent of this grading ordinance is to assure that the design and implementation of all grading projects shall: A. Avoid scarring and other adverse visual impacts resulting from cut, fill and any other type of ground disturbance; and B. Blend with the natural contours of the land; and C. Restrict the areas of disturbance and volume of material displaced to the minimum amount necessary to implement the planned development; and D. Limit mass grading to residential subdivisions with an average lot size of 4-915,000 square feet or less; I and E. Employ measures that: 1. Ensure that graded hillside, slopes or other areas subject to erosion are stabilized; and 2. Reduce the erosion effects of storm water discharge, preserve the flood-carrying capacity of natural or constructed waterways by limiting soil loss, and protect drainageways from siltation; and 3. Minimize dust pollution and surface water drainage from graded areas during grading and development; and Oro Valley Zoning Code Revised GRADING ORDINANCE 4. Ensure thatP roposed development activity is designed and implemented to avoid adverse impacts and appropriate restorative measures; and 5. phased Encourage projects, to preserve natural contours and vegetative communities until such time as grading must necessarily occur on a site. ARTICLE 15-2 APPLICABILITY This ordinance shall apply to all grading operation for which applications were received subsequent to its date adoption (August 19, 1998), unless exempted by Section 15-204 below. If a conflict between this and p ( g any other Town ordinance exists, the more restrictive shall apply. This grading ordinance shall not be construed top revent the enforcement of other laws that prescribe more restrictive limitations, nor shall the provisions of this ordinance be presumed to waive any limitations imposed by other Town ordinances. The design, implementation and mitigation of grading regulated by this ordinance shall be reviewed prior to the issuance of any grading permit, to ensure full compliance with the regulations, requirements and specific standards as set forth herein. Grading permits must be obtained, after plan approval, as follows: Sec. 15-201 Type I Grading Permit A Type I Grading Permit is required for the following: A. A residential development on a single lot, other than those defined as Type 2 or 3. of existingstabilized sloped of 3:1 or greater, on a residential lot. B. Alteration p C. Addition of paved areas such as concrete or asphalt, in excess of 1,000 square feet on a residential lot. D. Import and stockpiling of 100 cubic yards or more of earthen materials on a residential lot. E. Clearing vegetation from a residential lot, which encompasses an area of 1,000 square feet or more. Sec. 15-202 Type 2 Grading Permit A Type 2 Grading Permit is required for any new public or private street or roadway, a commercial, office or resort project, or any residential development consisting of more than two platted lots. NOTE: Mass grading-as . , shall be permitted only for new residential subdivisions only under the following conditions: A. , The average lot size of-is 10,000 square feet or less_ (R1-10, R1-7, SDH-6 zoning B. The average lot size is more than 10,000 square feet up to 15,000 square feet and areas within the lots are •reserved as natural undisturbed osen s•ace. The area to be 'reserved must be at an area equal to at least 50% of the total lot area .reater than 10 000 s•uare feet multi•lied b_ the number of lots. The areas to 'reserved shall be located to sus•Iement other natural areas preserve significant vegetation and break us the mass •raded areas into clusters. C. , _ • .• e - e-.. __. . ... _.e _ ... -e-- _ == •- - . _ . • • The average lot size is Oro Valley Zoning Code Revised GRADING ORDINANCE more than 10 000 s•uare feet and mass •rading is allowed bLan Exception I pursuant to Section 15-501. Sec. 15-203 Type 3 Grading Permit A Type 3 GradingPermit is required for stockpiling of earthen materials. A Type 3 grading permit shall be required for the installation of utilities and other infrastructure for which a Type 2 grading permit is not . re uiredUtilityand other infrastructure installation confined to the Town of Oro Valley right-of-way and q requiring right-of-way permit will not be required to obtain a Type 3 grading permit. However, a grading q g a g plan pursuant to Section 15-301.A. shall accompany the right-of-way permit application. he Town may waive the requirements for the grading plan should staff determine that the scope of the grading activity does not warrant such a plan. Sec. 15-204 Exemptions to this Ordinance The following activities are exempted from this ordinance: A. The clearing, brushing or grubbing for activities exempted in this subsection; B. Stockpiling of less than 100 cubic yards of uncompacted earth material; C Resurfacing or maintenance of an existing paved surface; D. New pavement of less than 1,000 square feet; E. Individual sewage disposal system with a Pima County Department of Environmental Quality permit; F. Excavation below finished grade for a basement, foundation, wall or swimming pool authorized by a building permit or zoning construction permit; G. Excavation below existing grade for an sto of a structure as Ion• as the finished 'rade immediately outside the structure meets all other cut and fill limitations. H. Exploratory excavation under the direction of a Soil Engineer or Engineering Geologist provided I p ry all excavation is property backfilled. Whenever possible, such exploratory excavation and testing shall be conducted only in areas which have been previously disturbed; H I. Archaeological exploration conducted under state permit by a qualified archaeologist; 9 t-J Removal of selected individual plants for storage and replanting; Gradingfor the maintenance of an existing private access, road or driveway, provided that it either I existed prior to adoption of, or was established in conformance with, this ordinance. ARTICLE 15-3 SUBMITTALS AND PROCEDURES FOR TYPES 1, 2 AND 3 GRADING PERMITS Sec. 15-301 Type I Grading Permits A Type I grading Permit requires a completed grading permit application, a grading plan and soils report. Oro Valley Zoning Code Revised GRADING ORDINANCE A hydrology study and Floodplain Use Permit may be required when deemed necessary by the Town. A. Type I Grading Plan Requirements 1. Plan submittal shall be in the form of one set of right reading sepias, and shall be drawn to a 1" = 20" scale. 2. Grading plans shall be prepared by a qualified, registered professional per the latest revision of the Codes and Rules of the Arizona State Board of Technical Registration •e••== . _ - e _•. •- A - • _- , where 15% or greater slopes occur on a lot and/or where the average cross-slope of the building pad is greater than 6%. On parcels or lots with 15% or steeper slopes, the applicant shall submit a slope and soils analysis report prepared by a registrant qualified in accordance with the above criterion. The report is necessary to determine that construction on the slopes can be accomplished in a safe manner, and that grading activity and the finished product will not create a hazard to the landowner nor create a hazard or nuisance to adjacent property owners. At a minimum, said report shall provide a foundation design, maximum slope of cut and fill, slope stabilization methods, suggest construction methods to minimize disturbance to the slope and provide a design for drainage and erosion control facilities to be installed during and after construction. 3. Plans shall include topography on 1 foot or 2 foot contour intervals, tied to a recognized benchmark, as prepared by a Civil Engineer or Registered Land Surveyor. 4. The exterior boundaries of the site, including length of property lines and bearings. 5. Include location of all existing and proposed utilities. 6. Show location of existing streets or easements, and proposed point of entry and access roads to the grading site. 7. Show the existing and proposed finished grades of the area to be graded, including spot elevations and/or revised contours. 8. Indicate the extent of graded areas, shaded and labeled "Graded Area", and location of structures to be constructed. 9. The existing grade at the primary building corners of all structures and proposed finished floor elevations; and the proposed building heights, shown to conform oto height restrictions as specified in the Town Zoning Code. .•e a _et _ • t • •'•• -• •••-•te. ee -•� �_ � •� •-.e• _. 44-10. The location and type of proposed mitigative measures such as revegetation, priprap or retaining walls. Slope interceptor drains shall be a part of the submittal design when slopes exceed 2:1 and when slopes in excess of 1.5:1 terminate at the top of retaining walls. 1-2,11. _An interim (temporary) erosion control plan per Section 15-406 shall be submitted with the permit application and grading plan. The interim erosion control devices shall be installed Oro Valley Zoning Code Revised GRADING ORDINANCE prior to commencement of grading activity. 412. Details showing mitigative measures where driveways cross natural or constructed drainageways (where applicable). 13. Sectional cuts through proposed structures on a line_perpendicular to the slope required to better illustrate the plan. may be B. Type 1 Grading Permit Application and Review The Grading Permit application, grading plan, and other required materials shall be submitted for review to the Town or Oro Valley. The Grading Permit application shall be completed and signed by the owner or owner's authorized representative._ A fee shall accompany the application and any resubmittals in accordance with the fee schedule adopted by the Town Council. The grading plan will be reviewed for consistency with the applicable regulations and standards, and d if approved, a grading permit will be issued. The e _ •- •: ••• ••_ _ ___ . • • _:•• a_ -,•e" ..•e _ ::•• •' e •: e • •Town ma issue the •rading_permit with additional conditions as deemed necessary. If determined to be inadequate, the materials submitted will be returned for corrections. Thea applicant t may resubmit, , corrected plans, or materials necessary to conform to submittal requirements. C. Type I Grading Permit Issuance and Expiration Upon issuance of a grading permit, a copy of the permit and approved plan shall be kept in a conspicuous and accessible location on the site. A grading permit shall be null and void if the authorized work has not been completed within 180 p days of permit issuance. D. Type I Grading Permit Extensions and Reapplication Upon written request by the permit holder, the Town may grant a single extension upto 180 prior to the dateg days. Requests must be submitted of expiration. Lonser extensions ma be •ranted to complete archeological work in accordance with Section 15-411 D. Consideration will beiven to extension requests when quantifiable evidence is submitted. g A reapplication for a grading permit shall be treated as a new application, fees and additional conditions may be imposed as a result. E. Type I Inspections Pre-grading (when required by subdivision plat notes): The inspector will verifylimitations and other areas to begraded, andidentify for building pad vegetation required to be salvaged. The grading limitations must be staked or otherwise clearly identified prior to inspection. Oro Valley Zoning Code Revised GRADING ORDINANCE Rough grading (to be done prior to construction of residence): The inspector will verifygrading g ading to be within limitations of approved plans. Certification of the building pad elevation bya registered surveyor or civil engineer shall be presented g d land 9 to the inspector at this time. Final grading (to be done prior to final building inspection): The inspector will verify that all prescriptive requirements of the approved grading/site plan have been satisfied. F. Type I Incomplete Final Grading; Temporary Occupancy In the event that the final grading cannot be completed in its entirety, an assurance, in a form acceptable to the Town, may be posted to allow inspection and occupancy of the residence. This assurance shall be in an amount equivalent to 120% of the cost to complete the work as shown on the approvedradinplan payable to the Town of Oro Valley in compliance with this ordinance. A cashier's check madeg is an acceptable form of assurance for this purpose. The determination of the cost of the remaining work shall be by bids acquired bythe permittee. The building official shall make the final judgement as to g the adequacy of the assurance amount. If the balance of the work has not been completed within 120 days of the date of the temporary certificate complete p the work. occupancy, the Town may use the assurance to com lp ry When an assurance is to be posted as a temporary substitute for a finalradin inspection, it will still be 9 9 p necessary to have adequate drainage away from the structure. In addition, temporary or permanent means of preventing silting onto public rights-of-way will be required. Sec. 15-302 Type 2 Grading Permits A Type 2 grading permit application requires a grading plan (prepared byor under the supervision of a p registered civil engineer) approved by the Town, soils report, and a completedradin permit application. Where applicable and not otherwise submitted, drainageg g pp improvement plans shall be required also. A. Type 2 Grading Plan Requirements: All Type 2 grading plan submittals must address, or include, the following information: 1, The existing and proposed finished grade contours prepared by a qualifiedrofessional per the latest revision of the Codes and Rulesp of the Arizona State Board of Technical Registration , or sufficient spot elevations for construction and drainage flow determinations (with additional information pursuant to Section 15-302.A.2, below, if applicable) of the area to be graded, one or two-foot contour intervals for slopes up to 15 percent. All slopes over 15 percent shall be identified on the grading plan. Said plan shall be prepared at a scale of 1" = 40' unless some other scale is approved by Town staff. 2. The extent of graded areas shall be clearly identified and labeled "graded area" and where structures are to be constructed, g the following shall be included on the plan: a. Spot elevations shall be shown for finished grade within the building envelope; and p b. All building pads shall be labeled/identified, showing the existing grade at the Oro Valley Zoning Code Revised GRADING ORDINANCE primary building corners, and proposed finished floor elevations; and c. To ensure adequate drainage on individual mass graded lots and to minimize the effects of drainage on individual single family residences (SFR), the minimum finished floor elevation (FEE) for a SFR shall be determined as follows: A difference of ten (10) inches plus 1% shall be established between the drainage discharge (low) point on the property line and the FEE for the corner of the SFR farthest from said low point. See illustration 15-1.C. 3. The general topography for 100 feet beyond the perimeter of the site, or as specified by the Town. A description of the interim (temporary) erosion and storm water pollution mitigation and drainage control methods to be used, including elevations, dimensions, quantities and locations must be provided. Such controls must remain in place, and be maintained during the entire grading operation and until such time as the project is complete and the site permanently stabilized to the satisfaction of the Town. Also see Section 15-406. 4. The exterior boundaries of the site, the basis of bearing and a benchmark to establish the vertical datum. 5. The extent and manner of preserving, relocating, clearing and disposing of vegetation. 6. The final ground cover, revegetation, erosion control and proposed methods for cut or fill stabilization, based upon the soil report, and in compliance with the approved landscape/buffer yard plans. 7. Access roads, haul routes and points-of-entry to the grading site. 8. If drainage improvement plans have not been submitted separately, or if interim drainage conditions exist because of project phasing, plans for: a. drainage or other protective devices to be constructed as part of the grading; b. The drainage area and estimated runoff of the area served by drains. 9. A letter from either the Arizona State Museum, the State Historic Preservation Office, or an archeologist registered with the Arizona State Museum stating the probability of archeological resources being discovered on the site, and the agency or individuals recommendation as to whether an archeological survey is needed. Should a survey be required, the results shall be submitted to the Town. 10. The off-site disposal location and estimated quantity of earth material to be removed from the site during grading. 11. For all sites subject to coverage by the National Pollution Discharge Elimination System (NPDES) Permit, a copy of the "NOTICE OF INTENT" of industrial activity, filed with the United States Environmental Protection Agency (EPA) shall be provided. Additionally, a copy of, or a description of, the "STORMWATER POLLUTION PREVENTION PLAN" required by EPA shall be provided. 12. The grading plan submitted shall (if applicable) conform to rezoning site analysis, any Oro Valley Zoning Code Revised GRADING ORDINANCE conditions placed on rezoning (if applicable) and any conditions imposed on development plan, preliminary or final plat approval. 13. A professional per the latest revision of the Codes and Rules of the Arizona State Board of Technical Registration _° :•e.•::' e e •_ e__ : :e._ _•. shall seal the grading plan. 14. The applicant shall pay appropriate review fees adopted by Town Council Resolution. B. Type 2 Soils Report Requirements 1. The report shall contain all geotechnical engineering information and recommendations applicable to the project and shall be sealed by the soil engineer prior to submittal. The minimum geotechnical information to be included in the report is as follows: a. Soil stability, angle or shear, and maximum recommended slope ratio of all proposed cuts or fill; b. Erosion vulnerability of all graded areas and created slopes; c. Storm water siltation potential of soils for all graded areas and created slopes; d. Description of soil constraints on the structural design of all foundations, footings and walls; e. Recommended compaction treatment of all fill areas; f. Identification of any potentially hazardous geotechnical areas where construction is proposed; g. For all graded areas utilizing slope treatments other than those is Sec 15-401, the report shall include the rRecommended treatment for stability, erosion and siltation contro e - e _e 2 e _ :_ -e - _e e e- h. Determination of a pavement design section for roads, driveways and parking areas; Soil classification and design bearing capacity shall be included in the soil report for all areas where structures are proposed. 2. The civil engineer or qualified registrant responsible for preparing the grading plan shall adhere to recommendations of, and make reference to, the soils report in the grading plan and statement. Report recommendations shall become conditions of the grading permit. 3. The applicant's project soils engineer shall provide to the Building Official, a copy of the soils report and -e. 2,- --- - -- --- ---soil test results that confirm the foundation sub-base requirements have been met. C. Type 2 Grading Permit Application 1. The grading permit application, grading plan and other required materials shall be Oro Valley Zoning Code Revised GRADING ORDINANCE submitted to the Town for review and approval. 2. The grading permit application shall be completed and signed by the property owner or his/her authorized representative. 3. Permit fees are payable to the Town in accordance with the fee schedule adopted by the Town Council. 4. At the discretion of the Town, grading assurances may be required in the form of assurance or other security acceptable to the Town. In the event that grading is not completed as approved, the assurances may be applied to: a. eliminate potential hazardous conditions; or b. mitigate the effects of dust, drainage, erosion, visual scars or hazardous conditions in a manner acceptable to the Town. D. Type 2 Grading Permit Application Review 1. Grading plans and related submittals will be reviewed concurrent with the final plat or development plan (submitted after DRB approval), plant salvage and landscape plan for the project. 2. Grading plans, soils and drainage reports will be reviewed for consistency with applicable regulations and standards, plant salvage and landscape plans and any conditions imposed upon rezoning, development plan or subdivision plat approval. Plans determined to be inadequate or incomplete will be returned for correction and resubmittal. Where inconsistency between plans is evident, the appropriate plan will be resubmitted for review and approval. 3. The Town will provide written review comments and/or redlined plans to the applicant upon review. Should the grading plans need to be submitted three (3) or more times for review by the Town, the applicant shall be required to pay an additional review fee at the time of the third, and each subsequent resubmittal of the grading plans for review by the Town. 4. Prior to approval of the grading plan, soils report and drainage report, the Town may inspect the site to determine that the submittals are current and reflect existing conditions. 5. The Town shall require the plans and specifications to be modified to make them consistent with this code and/or any prior conditions placed upon approval of theJro'ect. P A grading permit may be issued with additional conditions. 6. When the grading plans (and improvement plans) meet applicable Town codes to the satisfaction of the Town, the Town Community Development Director or his/her designee will sign the approval block on said plans, E. Preliminary Grading Plan 1. A preliminary grading plan shall be submitted concurrently with the initial submittal of a preliminary plat and development plans. Oro Valley Zoning Code Revised GRADING ORDINANCE 2. The preliminary grading plan shall provide (but is not necessarily limited to) the following: a. Limits of grading b. Estimated maximum height of cuts and fills c. Finished slope for cuts and fill d. Existing topography at a minimum 2 foot contour interval e. Sufficient spot elevations (or contour lines) for proposed graded areas f. Other information as required by the Town based on conditions particular to the property proposed for development. F. Type 2 Grading Permit Issuance and Expiration 1. Issuance: _: •- : • _ ••_ •e : .___=e e . •: The Town may not issue grading_permits until the Town Council has approved the final plat or development plan and the necessary assurances have been posted. A copy of the permit and approved plan shall be kept in a conspicuous and accessible location on the site. The following list includes, but is not limited to, the items required to be approved or on file with the Town prior to issuance of the grading permit: a. Proof of review fee payment b. Soils report c. Salvage per approved salvage plan d. Landscape plan/landscape assurances e. Hydrology report f. Proof of submmital of EPA N.O.I. in accordance with U.S. g. Environmental Protection Agency requirements h. Storm Water Pollution Prevention Plan Grading Permit application j. Approved improvement plans k. Archeological Clearance Letter Wil. Pavement design report -m. Copies of recorded easement/letters of agreement o n. Executed assurances 2. Expiration: A grading permit shall be null and void if the authorized work has not been completed within 12 months of permit issuance. 3. At the discretion of the Town, a preliminary Type 2 grading permit may be issued prior to final plat or development plan approval by the Town Council for the purposes of clearing, brushing and grubbing only, provided: a. The Town staff has reviewed the grading plans and determined that said plan is viable; and b. The preliminary grading will occur in accordance with the approved preliminary grading plan (Section 15-302E) and no clearing, brushing or grubbing will take place within 25 feet from the boundaries of the future development envelope, exclusive of approved entry points; and Oro Valley Zoning Code Revised GRADING ORDINANCE c. Restoration assurance for the preliminary grading are collected pursuant to Article 4-9, Oro Valley Zoning Code Revised, prior to issuance of the preliminary permit; and d. The Town has received a copy of an archeological clearance letter; and Town staff members responsible for signing/approving the preliminary grading permit concur with issuance of the preliminary grading permit. G. Type 2 Grading Permit Extension and Reapplication Upon written request by the permit holder, the Town may grant a single extension of up to 180 days. Requests must be submitted prior to the date of expiration. Longer extensions maybe granted to complete archeological work in accordance with Section 15-411 D. Consideration will be given to extension requests when quantifiable evidence is submitted. A reapplication (after the one time extension) for a grading permit shall be treated as a new application and additional conditions may be imposed as a result. H. Changes to Type 2 Grading Permits 1. Hazardous conditions: If drainage problems, flood hazards or other hazards occur, the Town may require that engineering modifications be submitted in a report and that the grading design be modified, 2. Non-hazardous conditions: If unanticipated non-hazardous conditions are encountered during grading, which are beyond the scope of the grading permit, the permit holder may request engineering modifications in a report to be reviewed and approved by the Town. Type 2 General Inspections 1. :- : -- e _.'.. ._ ._ ._ :e e e •The Town will inspect all grading which requires a Type 2 grading_permit. The grading permit applicant(or applicant's representative) shall request that a representative of the Town inspect or be on site for the following: a. Limits of grading and temporary fencing to protect natural areas; and b. Rough grading to be done prior to construction of the project. The inspector will verify grading to be within the limitations of approved plans. Certification of the building pad elevation by a registered land surveyor or civil engineer shall be presented to the inspector at this time; and c. Aggregate base course (ABC) material prior to paving and during compaction testing of the same; and de Paving of public and private streets and compaction/material testing of the same; and e. Open water line (and other utilities as specified by the Town) trenches and backfill materials prior to burial of trench; and Oro Valley Zoning Code Revised GRADING ORDINANCE f. Any grading activity in addition to what was approved on the grading plans; and g. Stockpiling areas on or off-site; and h. Any specific grading activities or areas identified by the Town at the pre- construction meeting (held between staff and the contractor at the time of permit issuance) or during the course of construction activities; and Any on-site and off-site compaction testing or asphalt coring. 2. The permit holder shall provide the Town with an inspection request notification at least 24 (preferably 48) hours prior to (or as specified on the grading permit) the time the inspection is needed. 3. The Town will provide an inspector within two (2) working days from the time the inspection request is received, with the exception of the final grading inspection done in conjunction with the release of assurance. 4. The final grading inspection shall be done with the release of assurances for civil work or finalization of the project. Final grading inspections may be warranted at an earlier point in the project process. 5. If the Town finds site conditions are not as stated in the approved grading permit conditions or approved grading plan, the Town may order work authorized by the grading permit to stop pursuant to Sections 15-603 through 15-606. 6. Whenever grading work requiring Town inspection is concealed by additional work without first having been inspected, the Town may require by written notice, that such work is: a. Exposed, for inspection by the Town, at no cost to the Town; or b. Certified by the project civil engineer as being in conformance with approved plans and applicable regulations. J. Type 2 Final Grading Inspection 1. All required grading work shall be completed in accordance with the grading permit prior to final grading inspection by the Town and full release of assurances or final release of the project. 2. Where conditions of a grading permit or grading plan include the establishment of vegetation or other final site grading work that extends beyond the expiration of the grading permit, the Town will make inspections per Sec. 14-210 of the Oro Valley Zoning Code Revised. K. Type 2 Maintenance of ReveQetation The Maintenance of revegetated areas shall be in accordance with Section 14-211, Oro Valley Zoning Code Revised. Oro Valley Zoning Code Revised GRADING ORDINANCE Sec. 15-303 Type 3 Grading Permit A Type 3 grading permit is required to ensure restoration of areas disturbed by the installation of utilities or other infrastructure not associated with a plat or development plan. A Type 3 grading permit is also required to stockpile fill material. A Type 3 grading permit application requires a grading plan and additional plans or permits, when deemed necessary by the Town. A. Type 3 Grading Plan Requirements 1. The plan shall be drawn t0 a minimum 1" = 40' scale, unless the Town approves another scale prior to submittal. 2 Approximate topography 1' or 2' intervals. 3. The plan shall show the location of the site relative to subdivisions, parcel boundaries, roads, washes. and other geographic features as necessary to locate the project site. 4. Show the extent of proposed grading activity. 5, Show the type and location of temporary erosion and drainage control devices. Also see Section 15-406. 6. Show the type and location of permanent restoration and erosion control measures. 7. Provide a narrative of the work to be done, temporary erosion and damage control to be implemented, permanent restoration of the site, and start and completion date of the project. In the case of material left as a stockpile, include the source of the fill and the proposed stockpile height(not to exceed 6'). C. Type 3 Grading Permit Application and Review Upon issuance of a grading permit, a copy of the permit and approved plan shall be kept in a conspicuous and accessible location on the site. A grading permit shall be null and void if the authorized work has not been completed within 180 days of permit issuance. D. Type 3 Grading Permit Extension and Reapplication Upon written request by the permit holder, the Town may grant a single extension up to 180-days. Requests must be submitted prior to the date of expiration. Longer extensions may be granted to complete archeological work in accordance with Section 15-411 D. Consideration will be given to extension requests when quantifiable evidence is submitted. A reapplication for a grading permit shall be treated as a new application and additional conditions may be imposed as a result. E. Type 3 Grading Permit Inspections 1. Prior to commencement of grading (or stockpiling), the Town shall inspect the site where said activity is to occur. The applicant shall clearly identify areas to be graded (or earthen Oro Valley Zoning Code Revised GRADING ORDINANCE material stockpiled). Vegetation to be salvaged shall be identified. 2. During construction/grading activity, the Town may occasionally inspect to ensure erosion/drainage control measures are in place, functional and maintained. 3. Upon completion of grading activity, the Town shall inspect to verify that all prescriptive requirements of the approved grading plan and permit have been satisfied. The Town will do a similar inspection upon removal of stockpiled material. ARTICLE 15-4 GENERAL GRADING REQUIREMENTS AND NOTES Sec. 15-401 Cut and Fill Limitations Cut and fill slopes shall meet the following requirements: A. The maximum depth of a cut or fill shall not exceed six (6) feet measured vertically from the existing grade to the finished elevation. The depth of a cut or fill slope may be increased to 8' when terracing is utilized in conformance with Illustration 15-1.D. The terraces shall be landscaped to the satisfaction of the Town. For any construction, the height of exposed, constructed slopes shall not exceed twelve (12) feet in vertical dimension. Should a PAD (Planned Area Development), existing at the time of adoption of this ordinance, have conflicting cut and fill limitations, the PAD limitations shall govern grading operations within the PAD area. B. Cut or fill slopes 3:1 (horizontal:vertical) or less steep shall be revegetated. d--s tes _•_ .• . ..- a •- -e.._•• • e . • e• • - !e• � •e• •• • • e • e . • the Town's discretion, the Town may retain sufficient funds from the restoration or landscape assurance to ensure revegetation of slopes again, should the initial revegetation efforts fail to become established to the satisfaction of the Town. C. Cut or fill slopes 2:1 or less steep (but steeper than 3:1) shall be rock riprapped with filter fabric installed beneath the rock. Filter fabrics used shall meet specifications found in the latest edition of the "Pima County—City of Tucson Standard Specifications for Public Improvements)". D. Cut or fill slopes steeper than 2:1 shall have grouted -ca-priprap or retaining walls as appropriate. No slope shall exceed 1:1. E. Alternative methods of stabilization may be allowed if in accordance with a registered geotechnical (soils) engineer's recommendation and approved by the Town. F. Fill shall be compacted and soil tested in accordance with a soil engineer's recommendations and compaction tests shall be presented to the Town for the permanent record. G. Any structure used to retain slopes shall be designed to blend with the surrounding natural colors of the native rock and soils of the site. The surface shall be rough textured with heavy shadow patterns, which may be achieved by color-treated or veneered surfaces (or other methods approved by the Town). Oro Valley Zoning Code Revised GRADING ORDINANCE It shall be unlawful to dump or push dirt of any quantity over an existing slope (unless approved as part of a Type 1, 2 or 3 Grading Plan). Sec. 15-402 Site Revegetation and Stabilization A. All graded areas, except those to be used for agriculture or livestock purposes, shall be revegetated, stabilized and/or constructed prior to the expiration of the grading permit. Should the graded area not be revegetated and/or stabilized per approved grading plans or permit conditions at the time of expiration, the applicant shall have sixty days from the date of permit expiration to revegetate and/or stabilize per approved plans and permit conditions. If after the 60 60-day period, the applicant has not revegetated and/or stabilized graded areas, the applicant is in violation of this ordinance. The Town may use the posted restoration assurance to restore the native vegetative community or complete the revegetation and stabilization per the approved grading plan. B. The applicant shall provide the Town with an assurance in a form approved by the Town (See Sec. 4-903) equal to 120% of the monetary amount necessary to hydroseed and revegetate cut/fill slopes or graded areas. Said assurance shall be posted e e -_ - _ __- e_ • . ' _ •e• •=- e=• - e•=_ •- .• e = prior to any site disturbance. The assurance shall be held until such time as the grading operation, infrastructure installation, building construction is completed to the satisfaction of the Town, or until such time as the project is deemed abandoned. If, after 12 months from the date of commencement of work, revegetation efforts fail to establish growth to the satisfaction of the Town, the Town may use the assurances to revegetate or apply other erosion control methods to cut/fill slopes or the graded area. Upon request by the applicant, an inspection will be performed by the Town for consideration of the release of the restoration assurance. _ • _ •_-__ •e• _•_ -_ _ •e _•_ e All subsequent-inspections will be per the fee schedule adopted by the Town. Sec. 15-403 Driveways All driveways shall be paved with a durable asphalt, concrete, brick, aggregate or other surface that will maintain a dust free condition. Sec, 15-404 Slope Setback The Town may increase the following slope setbacks, if considered necessary for safety or stability, or to prevent possible damage from water, soil or debris: A. Top of cut slope: The top of cut slopes shall be made not nearer to a site boundary line than one- fifth (1/5) of the vertical height of cut, with a minimum of two (2) feet. The setback may need to be increased for any required interceptor drains. B. Toe of fill slope: The toe of fill slope shall be made not nearer to the site boundary line than one- half(1/2) the height of the slope, with a minimum of two (2) feet. C. Building: Buildings shall be set back from the toe and top of slopes in accordance with the building codes (minimum 5 feet, see Illustration 15-1.A) and the approved soils report. In addition, the building setbacks of the applicable zoning district shall apply. Oro Valley Zoning Code Revised GRADING ORDINANCE D. Rights-of-way: The required setback of a slope toe adjacent to a public right-of-way may be reduced with the approval of the Town, if there will be no adverse effect and: a. easements are not required, or b. retaining walls are used. Sec. 15-405 Restriction of Slope Development For the purposes of this ordinance, a regulated slope is one that has a minimum vertical difference of 6 feet from its toe to to ed a and the regulated sloped area extends for a distance greater than thirty (30) feet in any horizontal direction. New subdivisions shall not create lots where access to any individual lot requires crossing a naturally occurring slope that is 25% or steeper. Nor shall new subdivisions be created where the actual building area for homes or buildings would require grading activity on slopes of 25% or steeper. onus e • _ e •_• : :e :e ° ee- -•- •_ •• i •• •• e e -- -• e.• e- a ee a -e e- The design for new subdivisions shall be created to avoid construction on naturally occurring slopes 15% or greater. - •: -_ ce_:_ e . _- :e_ -°. - - __ - _ ec: ••: •• • ••_•• •-- 2.'__ .'•2 2._2 2.2 ••• • _ •- . ..••.11116 •: ° • e - : 01:e - - -• a �._ _•__ -_ - a •a• I •• _• ' •• .•• •` : '•a On parcels or lots with 15% or steeper slopes, any grading on said slopes shall be consistent with restrictions in the Oro Valley Zoning Code Revised, Hillside Development Zone, Article 10-1 of the Oro Valley Zoning Code Revised. a: _ee •__• _•_ _ _e -_e•.* - _ cc: _•e _. _ _•_ _•_ :ee• c _ __•••• •_•:� •• _ -_ _ ••_••: •• • e e••e • •e •: ••• •:e a ee •e : : • e Sec. 15-406 Erosion Control Systems A. Permanent Systems: 1• Permanent erosion control measures shall be implemented and property maintained to prevent erosion of slopes, and cleared, brushed, grubbed or graded areas. 2. Where cut slopes are not subject to erosion due to the erosion-resistant character of the native materials, erosion control may be omitted upon approval by the Town. 3. Stabilization devices to prevent erosion or sediment deposition on off-site property may be required by the Town. 4. The shoulders of a paved public or private roadway shall be protected against erosion wherever curbing or constructed spillways are not provided. 5. Surface drainage: a. Cut and fill slopes shall be protected from erosion by surface drainage with Oro Valley Zoning Code Revised GRADING ORDINANCE appropriately designed methods (e.g. surface drainage interceptors); b. Drainage control shall be provided to keep drainage away from foundations; c. Any grading activities within a regulatory floodplain shall comply with I the Oro Valley Floodplain Management Ordinance. d. Subsurface drainage: Should subsurface drainage be encountered or expected by the soils engineer or the Town, then appropriate measures shall be employed to ensure stability and protection of affected properties from ground water seepage. Methods used to minimize impact by subsurface drainage/seepage shall be approved by the Town prior to installation. B. Interim Systems: Plans for interim erosion control systems shall be submitted with all grading permit applications and shall be approved by the Town. Erosion control measures shall be implemented and properly maintained to prevent erosion of slopes, and cleared, brushed, grubbed or graded areas. Stabilization devices to prevent erosion or sediment deposition on adjacent roads and off-site property shall be required. The applicant shall be responsible for the control of dust emissions and shall use appropriate dust control measures. Applicants who are required to submit an U.S.E.P.A. Notice of Intent (NOI) for coverage under the National Pollution I Discharge Elimination System (NPDES) for their project shall provide a copy of the NOI and the Storm Water Pollution Prevention Plan (SWPPP) to the Town prior to issuance of a grading permit. Sec. 15-407 Import and Export of Earth Material A. Loading of earth material shall occur only within the time limits of Subsection 15-408 below, and dust emissions shall be controlled through appropriate dust control measures. B. The transportation of earth material on or across public rights-of-way shall be done in a manner that minimizes blowing soil and other hazards. Sec. 15-408 Hours of Grading A. Grading equipment operation within one-half(1/2) mile of an occupied residential structure shall only be conducted between 6:00 a.m. and sunset Monday through Friday. Grading equipment operation shall only be conducted between the hours of 8:00 a.m. and 5:00 p.m. on Saturdays and Sundays. B. Equipment maintenance involving lights, motors or generators, and occurring within 600 feet of an occupied residential structure, shall not be conducted after sunset, noror before 6:00 a.m. C. The Town may allow grading equipment operation or maintenance during other hours, if such operations are not detrimental to the health, safety or welfare of the residents of surrounding properties. D. Permitted hours of operation or maintenance may be shortened by written notice to the permittee, if the Town finds a substantial adverse effect on the health, safety or welfare of the surrounding community. Oro Valley Zoning Code Revised GRADING ORDINANCE Sec. 15-409 Phased Grading For all subdivisions containing 75 lots or more, with an average lot size of less than 10,000 square feet, a I phased grading concept plan shall be required with the preliminary plat submittal. The Development Review Board shall review this plan. The Development Review Board shall forward their recommendation to the Town Council for their consideration. For all projects 10 acres or larger requiring development plans, a phased grading concept plan shall be required with the preliminary submittal. This plan shall be reviewed by the Development Review Board and approved by the Town Council. In considering the phased grading plans, the Development Review Board will review documentation and testimony leading to the following: • A balance in cut and fills, • Efficient installation of infrastructure, • Minimal need for stockpiling earthen material for more than six (6) months, • Minimize the time that graded areas remain exposed, preferably not more than one (1) year. Sec. 15-410 Restriction of Vehicles A. No vehicles or equipment shall encroach onto areas designated to remain in a natural state on the approved final plat, development plan, grading, landscape or native plant salvage plans. B. Points-of-entry to the site during grading shall be only as designated on the approved grading plan. C. Access roads to the site during grading shall be only as designated on the approved grading plan. Sec. 15-411 Additional Requirements A. During grading, and until revegetation or stabilization has taken place, dust shall be minimized through application of approved dust controls in accordance with Section 13-603 of the Oro Valley Zoning Code Revised. B. Public rights-of-way, sidewalks and other improvements shall be maintained during grading in a neat and clean condition, free of loose soil, mud, construction debris and trash. Any damaged areas shall be restored to original appearance at no cost to the Town of Oro Valley. C. Debris, fill or equipment shall not be stored within a public right-of-way without a right-of-way use permit from the Town. D. If applicable, archaeological exploration and mitigation work, as recommended by a qualified archaeologist (see Sec. 15-301A.10), shall be performed prior to commencement of grading operations on the affected portion of the site. If, during the grading phase of construction, unexpected archaeological findings are encountered, said grading shall cease and the grading permit shall be temporarily suspended until the significance of said finding is determined and mitigation is provided by a qualified archeologist. The analysis of any finds shall be provided to the Town prior to reactivation of the grading permit, granting occupancy permits or release of Assurances. The expiration date of a reactivated grading permit may be extended for a period Oro Valley Zoning Code Revised GRADING ORDINANCE equal to the time of suspension necessary to complete archeological work. E. Adjoining property(ies) shall be protected in such a manner as to prevent damage to said property(ies). Protection from caving, settlement and other similar occurrences shall be the responsibility of the permittee (see Sec_ 15-602, Liability). ARTICLE 15-5 EXCEPTIONS AND INTERPRETATION REVIEW Sec. 15-501 Exceptions A. Scope: An exception from a provision of this Grading Ordinance may be applied for, and may be granted by the Town of Oro Valley Development Review Board when the intent of this ordinance can be met by other means and when strict application of these provisions could require unnecessary disturbance to the land, would create a hazard to adjacent property, would be materially detrimental to persons residing in the vicinity or would be materially detrimental to the public welfare in general. B. Findings: The Development Review Board (DRB)will review all applications for grading I exceptions at scheduled public hearings_ When reviewing requests for grading exceptions, the DRB shall find that the request is in substantial compliance with the six-standards-findings listed below. -- 1.? ••_ e _. _ , - -- - -- - •- . •.a - .e=•-= . -. 1. The exception meets the intent and purposes of this code ; and 2. Granting the exception constitutes the minimum to allow the proposed improvement, and 3. The conditions on the property are unique -•e -•:- • : e_• •••e e _••_• such that strict adherence to this ordinance would cause an unnecessary hardship which substantiall limits the •reservation and enjoyment of property rights;-and 4. The exception - •- - • - _ - - -• e -e=-•- e • • 2e: --e imposes conditions so as not to constitute a granting of special privilege-e:- •- -- - • - _ e - =- • = design; and 6 5. That the exception will not be materially detrimental • •e •=e- • : •••e-- to persons residin• in the vicinit_ to ad•acent •ro•ert_ , to the neighborhood or the public welfare in general. C. Conditions: At the Development Review Board's discretion, conditions may be imposed on the exception that will: 1. Assure that the intent and purpose of this chapter are met; and 2. Provide adequately for the protection of surrounding property owners and residents; and 3. Provide mitigation of scarring and restore the site to a natural appearance in terms of contours and vegetation, where possible. Oro Valley Zoning Code Revised GRADING ORDINANCE D. Application: The request for exceptions shall be made on a form provided by the Town and may be heard within 60 days. Hearing fees shall be required. E. Review and notice: The Development Review Board will hold a duly noticed public hearing on the exception request and notice of the hearing will be mailed to all property owners within 300 feet of the grading site prior to such hearing. F A decision of the Development Review Board may be appealed within 20 days of the decision to the Mayor and Council. Sec. 15-502 Requests for Interpretation A. Scope: Upon request, the appropriate Town representative shall render an interpretation of the regulations of the Chapter. Should any person be aggrieved of said interpretation, a request for review of that interpretation may be made to the Development Review Board. At a subsequent meeting, the Development Review Board shall review the interpretation in the matter and render its decision, either to uphold the interpretation, or to make a different interpretation of this Chapter. B. The request for review of an interpretation shall cite: 1. The disputed interpretation; 2. The words alleged to have been misinterpreted. C. Application: The request shall be made on a form provided by the Planning &Zoning Department and will be heard within 60 days. Hearing fees shall be required. D. Review and notice: The Development Review Board will hold a public hearing on the interpretation issue and notice of the hearing will be mailed to the applicant and any other interested, affected party(ies), subject to the Community Development Director approval. ARTICLE 15-6 GRADING PERMIT AUTHORIZATION, LIABILITY, ENFORCEMENT AND PENALTIES Sec. 15-601 Authorization to Proceed with Work The issuance of a grading permit shall constitute an authorization to do only that -- - e* •= -e. -- •e• e •= e= •• e e• •= . :work that is described or illustrated on the application for the permit, or on the site plans and specifications as approved by the Town. The issuance of a permit, or the approval of drawings and specifications shall not be construed to be a permit for, nor the approval of, any violation of, or deviation from, the provisions of this or any other Town ordinance, code or regulation. A permit issued shall become invalid if, in the work completed, a violation of this article or deviation therefrom ensued. When such violation occurs. the permit shall be deemed to be canceled and the ground shall be restored to the condition it was in prior to start of the grading work. The issuance of a permit, based upon drawings and specifications, shall not prevent the Town from thereafter requiring the correction of errors in said drawings and specifications, or from stopping unlawful construction operations being carried on thereunder. The Town may require grading operations and project designs be modified if weather-generated problems occur that were not considered at the time the grading permit was issued. Oro Valley Zoning Code Revised GRADING ORDINANCE Sec. 15-602 Liability Neither the issuance of a permit under the provisions of this ordinance, nor the compliance with provisions hereof, or with any conditions imposed in the permit issued hereunder, shall relieve any person from responsibility for damage to other persons or property, nor impose any liability upon the Town for damage to other persons or property. Sec. 15-603 Enforcement A. The enforcement of this Grading Ordinance and conditions of the grading permit shall be in accordance with this section. B. If the Town makes a determination that non-compliance with the conditions of the grading permit, or any condition imposed by rezoning, plat or plan approval exists, the Town may issue a stop- work order and/or citation. Further, the Town shall hold in abeyance, by written notice, any/all town review of other submittals related to the subject project and the issuance of Town permits for any aspect of it until remedial actions have received the written approval of the Town. Sec. 15-604 Stop-Work Orders Whenever the Town determines that grading does not comply with this ordinance or the grading permit conditions, or that the soil or conditions are not as stated on the permit, the Town may order the work stopped by written notice served on any person engaged in doing or causing such work to be done, and/or issue a citation. Any such person shall immediately stop such work until written authorization is granted by the Town to proceed with the work. Sec. 15-605 Citations If deemed necessary and appropriate, citations for grading violations may be issued. The Planning and Zoning Administrator will issue the citation -- ___:- - •: -e••••-•• !: _ --••_• • _- e . The Town Engineer shall co-sign citations issued for grading violations occurring within Town right-of-way. Sec. 15-606 Penalties A. Failure to obtain a grading permit: Unless exempted by this ordinance, failure to obtain a grading permit prior to commencement of grading shall be a violation of this ordinance. However, the Town may issue an exception permit if the Town finds that an emergency exexisted that made it impossible first to obtain a permit. B. Violations: A violation of this ordinance may result in issuance by the Town of a stop-work order and/or a citation and penalties in accordance with paragraph C of this section. Payment of fine shall not relieve any person from complying with the requirements of this ordinance. C. Penalties: Failure to comply with the approved grading plan, conditions of the grading permit, and/or grading not in compliance with this ordinance shall cause immediate revocation of all permits. At the Town's discretion, a permit may be issued for the purposes of getting the illegally graded site into compliance with the grading ordinance, for the purposes of re-establishing the grades approved on the grading plan, and for replacing and maintaining protected native plant Oro Valley Zoning Code Revised GRADING ORDINANCE materials or public property destroyed as a result of the illegal grading operation. New permits for continuing the project shall not be issued until the required fines are paid to the Town. The Planning and Zoning Administrator, upon consultation with the Town Engineer and/or qualified registrants in the landscaping or construction trades, shall recommend the extent of the restorative fines, based on the following: 1. Cubic yards of material, plus labor, to re-establish grades approved to the plan; 2. Replacement of protected native trees destroyed - $30.00 per caliper inch (measured 1 foot above the ground level (see addendum H to Article 14-1); 3. Saguaro Cacti -$200 per foot; 4. Other protected native cacti -$300 per specimen, 5. Material and labor to re-construct/repair damage to public property. Determination of restorative fines for grading violations, pursuant to this section, shall be based upon the type, size, density, distribution, and condition of plant materials destroyed in the act of violating the grading permit requirements; upon the amount of earthwork required to restore the area; and, upon the amount of repair necessary to public property where the violation occurred. Fines invoked for the destruction of native vegetation, as outlined above, may be determined upon inspection of the remains of the destroyed plant materials or other physical evidence as may be available. In addition to restorative fines, punitive fines may also be levied. Said punitive fines may be in excess of$100,000. Oro Valley Zoning Code Revised EXHIBIT B FINDINGS REGULATIONS FOR VARIANCES STATEMENT ON FINDINGS FROM ARS 9-462.06 (the State Statute enabling the Board of Adjustment) The Board of Adjustment shall decide appeals for variances from the zoning code if, because of special circumstances applicable to the property, including its shape, topography, location, or surroundings, the strict application of the zoning ordinance will deprive such property of privileges enjoyed by other property of the same classification in the same zoning district. Any variance granted is subject to such conditions as will assure that the adjustment authorized shall not constitute a grant of special privileges inconsistent with the limitation upon other properties in the vicinity and zone in which the property is located. ZONING CODE EXCERPT RELATED TO BOARD OF ADJUSTMENT FINDINGS Sec. 1-709 Findings A variance from the provisions of this Code shall not be authorized unless the Board shall find upon sufficient evidence: A. That there are special circumstances or conditions applying to the property referred to in the application including its size, shape, topography, location or surroundings which do not apply to other properties in the district; and B. That special circumstances were not created by the owner or applicant; and C. That the authorizing of the variance is necessary for the preservation and enjoyment of substantial property rights; and D. That any variance granted imposes such conditions as will assure that the authorizing of the adjustment shall not constitute a grant of special privileges inconsistent with the limitations upon other properties in the vicinity and zone in which such property is located; and B. That the authorizing of the variance will not be materially detrimental topersons residingin the . . vicinity,to adjacent property, to the neighborhood or the public welfare in general. 02-13-01 Development Review Board Minutes Page 8 —i'DATE ON PROPOSED AMENDMENTS TO THE GRADING CODE, OVZCR CHAPTER 15, AND THE NATIVE PLANT SALVAGE AND LANDSCAPE PLAN REQUIREMENTS, CHAPTER 14 Member Baiocchetti excused. Bryant Nodine introduced the staff report into the record. Mr. Nodine reviewed the six standards the DRB uses to make a decision and then reviewed the standards the Board of Adjustment uses; which is to consider all six findings rather than meet all six findings. He stated that the purpose of this proposal is to simplify the review process, reconsider which subdivisions should be able to mass grade lots, and to amend the grading waiver requirements. Mr. Nodine asked for comments from the DRB members. Member Underwood commented that the proposed conditions are one's he could support. He describes them as a more realistic approach. Chair Vogelsberg was in agreement. Mr. Nodine continued his review of the Native Plant Salvage and Landscape plan requirements. He stated the objective is to allow administrative approval of salvage plans. Furthermore, staff proposed an amendment allowing DRB approval of landscape plans rather than sending the plans to DRB for a recommendation and then to Council for approval. Mr. Nodine stated that the proposed change will not shorten overall times for projects because landscape plan review and approval is run concurrently with plats or development plans. lember Underwood commented he thought the changes were a good idea. Other DRB members were in agreement. Hearing Opened: Mr. Charles Hulsey, 11361 N. Twin Spur Court, commented that he did not like the six-foot limitation on the cut and fill. Furthermore, he asked that on the salvage plan if they did not like staffs decision, could they have the right to appeal to DRB or Council? Mr. Nodine said it could be set up that way. Mr. Hulsey addressed the mass graded lots. He felt that with the market that he is seeing in Oro Valley and the requests that he is getting in his office, there is not enough of a building pad on some lots. On a 17,000 square foot lot, he is only allowed to disturb 12,000 square feet. He commented that he couldn't fit a 3,500 square foot house with a garage and driveway and a pool in the backyard. The requests will continue to come forward that more space is needed to build. Hearing closed: Member Underwood commented that he would like to complement staff on the hard work they put into this much-needed process. TOWN OF ORO VALLEY IUNCIL COMMUNICATION MEETING DATE: April 4, 2001 TO: HONORABLE MAYOR& COUNCIL FROM: Jeffrey H. Weir, CED Economic Development Administrator SUBJECT: Northern Pima County Chamber of Commerce Presentation of past year's accomplishments and introduction of new Executive Director. SUMMARY: The Chamber of Commerce will periodically make a presentation to the Council concerning accomplishments and other special notices during the fiscal year. Tonight the Chamber will highlight their achievements during the past year. Additionally, the new Executive Director,Mr. Jerry Bustamante, will be introduced to the Council and staff. It is anticipated that some or all of the following items may be discussed: Increased Membership, Success of Ambassadors activities, New Town/Chamber partnering opportunities, Specific Event Outcomes (Fat Tire Bicycle Event, Business exposition, Small Business Training classes, etc.). jvit/,‘, r d- Jeffre `H.4eir CED Economic Development Administrator David L. Andrews Finance Director 0. AdOf r/f Chuck S► eet Town Manager . • vartnership in Excel' ens" • w 0,0,,,,LE YA A tke04,, / . 4 . 4 . -4111.111°Zil ERN PIMA COUNTY 4 A Ab* ) A Or COMMERCE kouivon W Presented by: Jerry Bustamante, Executive Director April 4, 2001 ershinio II Plb` ee �OJpI.LEY 4,'.,Q O ti9 i r NoRTJIERN PIMA COUNTY CHAMBER-- OF (O1.04ERCE X FQMUNo u is�A The Northerm Pima County Chamber of Commerce has been serving the business community of Oro Valley since its inception in 1992 by promoting business and economic development. The organization's foundation was built on our mission to promote a business environment that enhances economic vitality and improves the quality of life for all. Northern Pima County is the second fastest growing sector in the state of Arizona and one of the primary growth drives is business. As businesses in other sectors have ceased to exist, businesses in Oro Valley and the rest of Northern Pima County are prospering and new businesses are opening and relocating to this sector at a record pace. The Tucson metropolitan business community has seen the trends and is now attempting to gain access to this business community. This in turn is great for our businesses because it brings revenues and tax dollars from outside our region. The Northerm Pima County Chamber of Commerce has become the"gateway"to the business community of Oro Valley and the rest of Northern Pima County. The Chamber has evolved into a viable business and economic development organization that works. Many members have attributed substantial increases innew revenues dollars to their involvement with the Chamber. By mid year,the Chamber willreach a milestone of 500 members in good standing. The Northerm Pima County Chamber of Commerce is by no means a small chamber any more. In addition to very successful networking events that draw hundreds of people we also: ✓ Promote workforce development through our"12-Step Program To Help Make Your Business More Successful." ✓ Produce special community events like"The Great Pumpkin Fat Tire Race." ✓ Active in Political Affairs. ✓ Serve as a Visitor&Tourist Center to Oro Valley and the region. ✓ Provide a variety of promotional and advertisement opportunities to members. ✓ Offer grand openings and ribbon cutting ceremonies to new businesses. ✓ Provide scholarships One of the key factors that has attributed to our growth and development are the strategic partnerships we have established with community organizations. Our strongest partnership is with the Town of Oro Valley who we share"A Partnership in Excellence." Together we are working to strengthen the business environment in Oro Valley by helping businesses grow and prosper. The support that we have received from the Town of Oro Valley,both moral and financial,has been instrumental to the Chamber's development. The Town of Oro Valley's financial support has allowed us to not only better serve its businesses but also its residents and visitors. We receive and handle phone calls on a daily basis and promote Oro Valley,all of its attractions and provide maps and relocation packets for people out of state who express interest in Oro Valley. The grand openings and ribbon cutting ceremonies the Chamber's Ambassadors do for new businesses in Oro Valley provide them a lot of exposure through our newsletter and other media sources that are part of the Ambassadors Committee. The Chamber has some very aggressive goals for 2001. We will continue to grow the chamber's membership base and continue to develop our program of work while always keeping in mind why we exist: economic vitality and improving the quality of life in our community. The following are some of the projects we are currently working on: ✓ Developing a resource and information packet for entrepreneurs starting a business and existing businesses looking to relocate their business to the region. ✓ Creating a legislative agenda that represents the interests of the entire region. ✓ Strengthening our voice at the state legislature to better represent our businesses. ✓ Continue to develop our workforce development program. We are very pleased with the partnership we have with the Town of Oro Valley and feel its been mutually beneficial. As the Chamber continues to grow,we will rely not only on the continued support of the Town of Oro Valley but its leadership as well. Together we will continue to strengthen the economic environment in Oro Valley and the community as a whole. IN IN ›N III) A 41 ::41-44::::' ,:',,,•:::,,,,,,::‘, 7sow ak C.) ,o 4.1s •11 .0 ., , . R (1) At , z %,s, ra'"al . , :!.., .1 .. 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Attached is a copy of the Oro Valley Water Utility Annual Report dated April 2001 for your review and consideration of acceptance. The report contains the recommendations of the Water Utility Commission and related support data and discussion for your reference as Council moves forward through the budget and rate review process. The revenue and expense data contained in the report was based on preliminary calculations and estimates. Because of the iterative nature of the budgeting and rate review process, staff is recommending that a joint study session with the Water Utility Commission be held in April. FISCAL IMPACT: Acceptance of the report as presented will have no direct fiscal impact. The recommendations contained within the report have revenue and expense implications. These will be addressed through the Council's budgeting and rate review process. COMMISSION RECOMMINDATIONS: The Oro Valley Water Utility Commission respectfully recommends that Mayor & Council accept the Oro Valley Water Utility Annual Report dated April 2001 as presented and that a joint study session be held in April. STAFF RECOMMINDATIONS: Staff concurs with the Water Utility Commission recommendation. SUGGESTED MOTION: I move to postpone the acceptance of the 2001 Water Utility Commission Annual Report until a joint Town Council/Water Utility Commission meeting can be held on Monday, April 9, 2001. Or I move to TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 2 OF 2 -- ATTACHMENTS: 1. Executive Summary of the Oro Valley Water Utility Annual Report dated April 2001 (the complete annual report will be provided prior to the council meeting) Utility Adminis ator er Utility erector Town Manager EXECUTIVE SUMMARY TOWN OF ORO VALLEY WATER UTILITY COMMISSION ANNUAL REPORT APRIL 2001 INTRODUCTION In October, 1996 the Oro Valley Town Council (Mayor and Council) formed the Oro Valley Water Utility Commission (Commission) to act as the official advisory body to the Mayor and Council regarding water related issues. The functions and duties of the seven member commission include reviewing and developing recommendations for water revenue requirements, water rate and fee structures, and water system capital improvement planning. The Commission is required to prepare an annual report to the Council regarding its recommendations. This report is the Commission's fourth Annual Report. It includes recommendations related to establishing a conservation program, debt financing, regulatory requirements, revenue requirements, system operations and maintenance requirements, debt service requirements, a five-year capital improvements plan, rate adjustments and alternative water supply strategies. This Executive Summary contains a briefing on the implementation of the recommendations presented in the 2000 Annual Report. It also contains a briefing on new recommendations specific to water issues facing the Town in FY 2001-2002 and beyond. Explanations and financial analyses that are more detailed may be found in the body of the report and the Appendices. The main body of the report presents details related to the Commission's preferred scenario. For comparison purposes, a section describing other alternatives is presented at the end of the report. IMPLEMENTATION OF THE 2000 REPORT RECOMMENDATIONS • Water Rates: The rates recommended by the Commission were adopted by Mayor and Council in July 2000. Implementation of the new rates provided a 6.74% revenue increase resulting in a 3.4% rate increase for the average residential customer. In addition, the rates for all customer classes were equalized. • Alternative Water Resources: The renewable water resources subcommittee presented its final report to Mayor and Council in October 2000. The report identified a range of alternative strategies for delivering renewable sources of water based on the use of CAP water or reclaimed wastewater from various sources. Nine alternatives were developed using demand projections for both turf and potable uses. The subcommittee selected a preferred alternative based on raw CAP water for turf irrigation and a blend of conventionally treated CAP water and groundwater to meet potable demands. A second ''� alternative was also recommended. It involved using reclaimed wastewater for turf irrigation and either blending conventionally treated CAP water and groundwater or purchasing additional potable water from the City of Tucson. Implementation of the recommended alternatives will be an on-going project that will span a number of years. • Tucson Water System within Oro Valley: Mayor and Council, along with staff, have continued discussions with the City of Tucson regarding the acquisition of its assets and customer base that are located within the Town of Oro Valley town limits. Although other issues being negotiated with Tucson have taken priority over this issue, staff and Town officials will continue to work toward a final agreement with Tucson to acquire this service area. • Conservation: The initial conservation program recommended by the Commission was accepted by the Mayor and Council as a component of the 2000 Annual Report. The water conservation newsletter, Oro Valley Water Ways, was launched in September and is included in water bills every other month. The utility obtained membership in the Water Conservation Alliance of Southern Arizona(Water CASA) in October and realized immediate benefits as a member. Water CASA provided the utility with welcome packets and conservation retro-fit devices to be given to customers at no charge. Oro Valley will also have the opportunity to join in conservation-related workshops sponsored by Water CASA. • Service Area: It was the intent of the Commission to make recommendations concerning the development of policy statements regarding the expansion or reduction of the utility's service area. As of this writing, they have not yet addressed this issue. • Debt Financing: During fiscal year 2000/2001, Town Council approved two bond issues to finance capital improvements. In order for the utility to have the growth-related infrastructure in place prior to the demand being placed on the system, the only viable option was to finance the capital costs. The debt will be repaid with impact fees collected after building permits have been issued and water meters are purchased. It is anticipated that the bonds will be repaid prior to the assumed eight year projection. The second bond issue was to fund $5.4 million in existing system improvements and $5 million to acquire 4454 acre feet of CAP water from the City of Tucson. This debt will be repaid with water sales revenue over a projected twenty year time frame. Financing of these capital costs have enabled the utility to keep the revenue increases at seven percent (7%) as projected last year. • Water Quality: During this past year, the utility implemented a system-wide continuous disinfection program. As a result, the last occurrence of a Total Coliform violation was in January 2000, which was prior to inception of the disinfection process. Although the utility has realized increased O&M costs related to disinfection, staff believes that the quality of water provided to its customers has improved. Water quality issues relating to radon and arsenic became focal points for water providers locally as well as nationally. The EPA was proposing to set an MCL of 300 pCi/L for 2 radon, thus levels greater than 300 pCi/L in water served the public would require treatment. In February 2000, staff presented the Mayor and Council with a Radon Assessment Study prepared by the consulting firm WestLand Resources, Inc. The report detailed proposed regulations and their impact to the Town, existing radon levels in the utility's wells and potential solutions in the event the EPA was successful in passing the proposed regulations. The EPA's proposed MCL and their research supporting the change created a tremendous amount of controversy on a national level. To date, there has been no official ruling on the proposed MCL for radon. Emphasis on radon diminished while the EPA's final ruling on arsenic levels became the new controversial focal point. Based on the most recent test results, the water pumped from the utility's wells is significantly less than the revised MCL of 10 µg/L. The laboratory's statement of analysis indicated no-detect for all wells, thus the utility will not be required to treat for arsenic. Complete water quality data is provided in Appendix C. • Water Supply: Pursuant to the utility's standard operating procedure, the utility completed their static water level measurements in February. The measurements indicate an average decline of 5.26 feet since February 2000. Static water level information for individual wells is provided in Appendix D. NEW RECOMMENDATIONS FOR FY 2001/2002 • Water Rates, Revenue Requirements, O&M and Debt Service Requirements and the 5-Year CIP: Based on the analysis of 5-year projected expenses and required revenue detailed in the body of the report and the appendices, the Commission recommends the following rate structure: ❖ It is recommended that the existing three-tier rate structure be modified to further promote conservation. •'• The monthly base rate is recommended to increase to $12.00 and up to $1200.00 per month depending on the meter size and will include the first 1,000 gallons of water used. Customers with a 5/8" x 3/4" meter would realize an increase of 75 cents per month under this proposal. + The Tier 1 commodity rate is recommended to increase to $1.90 per each 1,000 gallons after the first 1,000 gallons used and up to 10,000 gallons. This represents an increase of 12 cents. ••• The usage in Tier 1 is recommended to change from 0 - 8,000 gallons to 0 - 10,000 gallons. 3 •'• The Tier 2 commodity rate is recommended to increase to $2.35 per each 1,000 gallons for usage between 10,001 - 25,000 gallons. This represents an increase of 27 cents. + The usage in Tier 2 is recommended to change from 8,001 - 16,000 gallons to 10,001 - 25,000 gallons. + The Tier 3 commodity rate is recommended to increase to $3.00 per each 1,000 gallons for all usage over 25,000. This represents an increase of 69 cents. •'• The usage in Tier 3 is recommended to change from all usage over 16,000 gallons to all usage over 25,000 gallons. •'• The wholesale rates will be set the same as a standard 6"meter. • Alternative Water Resources: As the Town moves toward implementation of the Phase I project (alternative water for golf courses), work will commence to finalize routing studies, evaluate institutional factors, pursue regional partnerships, and explore financing alternatives. A critical element in implementation will be public education and information on alternative water issues and how they impact each consumer. Accomplishment of these tasks will be extremely complex. It will involve negotiations with multiple entities for water rights; partnerships for infrastructure development; and • quite possibly legislative actions. Although all water providers in the region have the same concerns about meeting projected demands and ADWR compliance regulations, each provider has different time requirements, financing capabilities, source uses and ideas on what is considered acceptable water quality. • Alternative Water Surcharge: The Commission recommends that the utility establish an alternative water surcharge. As all consumers will ultimately benefit from the future use of an alternative water source, it is recommended that every water user pay their fair share of the cost to bring the water to the Town. The Commission will include this issue in their work plan for FY 2001-02. • Tucson Water System Within Oro Valley: The Commission recommends that the Mayor and Council continue to pursue negotiations on the acquisition of the water production and delivery system serving residents of the Town who are currently customers of Tucson Water. • Conservation: The Commission recommends that the utility continue to improve and expand their conservation efforts. Continued membership in the Water CASA will provide ample opportunities for the utility to join in conservation-related workshops and share in the benefits from other programs sponsored in part by Water CASA, the ADWR and the U.S. Bureau of Reclamation. Some of the opportunities include: graywater workshops, Arizona WET (Water Education for Teachers), Water on the Web (WOW) and xeriscape contests. These programs not only benefit the utility, but they allow 4 members of the community to participate in water conservation efforts that ultimately affect the entire Town. • Service Area: The Commission recommends that policy statements regarding service area expansion and reduction be developed as part of the FY 2001-02 Commission work plan and forwarded to Mayor and Council for consideration. • Debt Financing: The Commission recommends that, if at all possible, the utility should finance capital improvements on a "pay as you go" basis. However, if doing so creates a rate increase that is unreasonably high, the utility should then consider available financing options that would allow the utility to construct necessary improvements, repay the debt over a period of time and maintain reasonable rate increases. • Water Quality: Water quality issues must continue to receive high priority; therefore, the Commission recommends that staff stay abreast of legislative changes regarding water quality issues. In doing so, the staff will be in a position to be proactive instead of reactive when a change in regulation impacts the utility. The Commission reiterates its recommendation that the utility implement a public education program to address changes in EPA regulations as they arise on different contaminants. • Water Supply: As water levels continue to decline, the priority placed on water supply increases. The pending acquisition of 4454 acre feet of CAP from the City of Tucson is a major step, but still leaves the utility short of projected demands. Acquisition of effluent rights is also an important element in the utility's future water supply. The Commission recommends that the Town pursue all avenues to obtain water rights necessary to meet projected demands at build-out. The Oro Valley Water Utility Commission is proud to serve the Mayor and Council and citizens of the Town of Oro Valley. We are pleased to present our Annual Report to the Mayor and Council for consideration. While much has been accomplished in the past year, the Commission looks forward to direction from Mayor and Council regarding those items mentioned in the Executive Summary and detailed in the Report. 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' 't- ' '' •.' -.: •''' -'..":': ---, ,-''-".: --,,, ‘-i'ki(rXiiii,,t,-;:ii,ii-tAti:.:wf, ,,t` f.•.:- ,• . ,- •'.';.'':2,'•', ..„.2,'-...,''.,''''171:. •'''', *.rititrii,,,,,,. .-'4%.*-Z..1..0.:7:'"4.. ...-.,'..7:;',•: . ,...',4, : • ',„,_'4,.. -_, . ,.,-•'.,,..',",, ' . - -_':-• , TOWN OF ORO VALLEY WATER UTILITY COMMISSION ANNUAL REPORT APRIL 2001 ORO VALLEY TOWN COUNCIL Paul Loomis, Mayor Fran LaSala, Vice Mayor Richard Johnson, Council Member Bart Rochman, Council Member Werner Wolff, Council Member ORO VALLEY WATER UTILITY COMMISSION Michael Caporaso, Chair Leo Leonhart, Vice-Chair Gordon Byrnes, Member John Dohogne, Member Gregg Forszt, Member Jennifer Gillespie, Member LaQuita Stec,Member Wendell Yoder, Finance Subcommittee TOWN STAFF Chuck Sweet, Town Manager Alan Forrest, Water Utility Director Shirley Seng,Utility Administrator David Andrews,Finance Director Carolyn Schneider, Customer Service Supervisor Iris Chaparro, Administrative Secretary Ron Kozoman, CPA, Consultant TABLE OF CONTENTS TOWN OF ORO VALLEY WATER UTILITY COMMISSION ANNUAL REPORT APRIL 2001 SECTION TITLE PAGE List of Acronyms i Index of Appendices ii Executive Summary 1 Preferred Scenario 6 Alternative Water Resources 7 Alternative Water Surcharge 8 Tucson Water System Within Oro Valley 8 Conservation 9 Service Area 10 Debt Financing 10 Water Quality 10 Water Supply 11 Revenue Requirements 11 O &M Debt Service Requirements 12 5 Year Capital Improvements Plan 14 Recommendation on Water Rates 15 Financial Summary 17 Alternate Financial Scenarios 18 Conclusion 19 Appendices TOWN OF ORO VALLEY WATER UTILITY COMMISSION ANNUAL REPORT APRIL 2001 ORO VALLEY TOWN COUNCIL Paul Loomis, Mayor Fran LaSala, Vice Mayor Richard Johnson, Council Member Bart Rochman, Council Member Werner Wolff, Council Member ORO VALLEY WATER UTILITY COMMISSION Michael Caporaso, Chair Leo Leonhart, Vice-Chair Gordon Byrnes,Member John Dohogne, Member Gregg Forszt, Member Jennifer Gillaspie,Member LaQuita Stec, Member Wendell Yoder, Finance Subcommittee TOWN STAFF Chuck Sweet, Town Manager Alan Forrest, Water Utility Director Shirley Seng, Utility Administrator David Andrews, Finance Director Carolyn Schneider, Customer Service Supervisor Iris Chaparro, Administrative Secretary Ron Kozoman, CPA, Consultant TABLE OF CONTENTS TOWN OF ORO VALLEY WATER UTILITY COMMISSION ANNUAL REPORT APRIL 2001 SECTION TITLE PAGE List of Acronyms i Index of Appendices ii Executive Summary 1 Preferred Scenario 6 Alternative Water Resources 7 Alternative Water Surcharge g Tucson Water System Within Oro Valley 8 Conservation 9 Service Area 10 Debt Financing 10 Water Quality 10 Water Supply 11 Revenue Requirements 11 O &M Debt Service Requirements 12 5 Year Capital Improvements Plan 14 Recommendation on Water Rates 15 Financial Summary 17 Alternate Financial Scenarios 1 g Conclusion 19 Appendices LIST OF ACRONYMS TOWN OF ORO VALLEY WATER UTILITY COMMISSION ANNUAL REPORT APRIL 2001 LIST OF ACRONYMS USED IN THIS REPORT ADWR Arizona Department of Water Resources CAGRD Central Arizona Groundwater Replenishment District CAP Central Arizona Project CCF One Hundred Cubic Feet (1 ccf = 748 gallons) CDO Canada Del Oro CIP Capital Improvement Plan COLA Cost of Living Allowance EPA Environmental Protection Agency FTE Full Time Employee FY Fiscal Year GOVAC Greater Oro Valley Arts Council GPCD Gallons Per Capita Per Day GPM Gallons Per Minute MCL Maximum Contaminate Level MDWID Metropolitan Domestic Water Improvement District O&M Operations &Maintenance OVWID#1 Oro Valley Water Improvement District#1 OVWU Oro Valley Water Utility pCi/L Picocuries Per Liter µg/L Micrograms Per Liter INDEX OF APPENDICES TOWN OF ORO VALLEY WATER UTILITY COMMISSION ANNUAL REPORT APRIL 2001 APPENDIX A. Preferred Financial Scenario (Scenario AA7) 1) Assumptions 2) Summary 3) Enterprise Fund 5-Year Projected Net Income Statement 4) Enterprise Fund 5-Year Projected Debt Service Statement 5) Enterprise Fund 5-Year Projected Cash Flow Statement B. FY 2001-02 Projected Income and Cash Flow Statements 1) Water Enterprise Fund 2) Connection Fee Fund 3) Alternative Water Resource Development Fee Fund C. Water Quality 1) Water Quality Monitoring Schedule for Year 2001 2) Water Quality Testing Results D. Water Supply 1) Static Water Level Measurements E. 5-Year Capital Improvements Plan 1) Existing System Improvements 2) Expansion Related Improvements F. Proposed Rate Schedules 1) Proposed Rate Schedules 2) Tables for Monthly Charges G. Alternate Financial Scenario (Scenario AA3) 1) Assumptions 2) Summary 3) Enterprise Fund 5-Year Projected Net Income Statement 4) Enterprise Fund 5-Year Projected Debt Service Statement 5) Enterprise Fund 5-Year Projected Cash Flow Statement 6) Table for Monthly Charges EXECUTIVE SUMMARY TOWN OF ORO VALLEY WATER UTILITY COMMISSION ANNUAL REPORT APRIL 2001 INTRODUCTION In October, 1996 the Oro Valley Town Council (Mayor and Council) formed the Oro Valley Water Utility Commission (Commission) to act as the official advisory body to the Mayor and Council regarding water related issues. The functions and duties of the seven member commission include reviewing and developing recommendations for water revenue requirements, water rate and fee structures, and water system capital improvement planning. The Commission is required to prepare an annual report to the Council regarding its recommendations. This report is the Commission's fourth Annual Report. It includes recommendations related to establishing a conservation program, debt financing, regulatory requirements, revenue requirements, system operations and maintenance requirements, debt service requirements, a five-year capital improvements plan, rate adjustments and alternative water supply strategies. This Executive Summary contains a briefing on the implementation of the recommendations presented in the 2000 Annual Report. It also contains a briefing on new recommendations specific to water issues facing the Town in FY 2001-2002 and beyond. Explanations and financial analyses that are more detailed may be found in the body of the report and the Appendices. The main body of the report presents details related to the Commission's preferred scenario. For comparison purposes, a section describing other alternatives is presented at the end of the report. IMPLEMENTATION OF THE 2000 REPORT RECOMMENDATIONS • Water Rates: The rates recommended by the Commission were adopted by Mayor and Council in July 2000. Implementation of the new rates provided a 6.74% revenue increase resulting in a 3.4% rate increase for the average residential customer. In addition, the rates for all customer classes were equalized. • Alternative Water Resources: The renewable water resources subcommittee presented its final report to Mayor and Council in October 2000. The report identified a range of alternative strategies for delivering renewable sources of water based on the use of CAP water or reclaimed wastewater from various sources. Nine alternatives were developed using demand projections for both turf and potable uses. The subcommittee selected a preferred alternative based on raw CAP water for turf irrigation and a blend of conventionally treated CAP water and groundwater to meet potable demands. A second alternative was also recommended. It involved using reclaimed wastewater for turf 1 irrigation and either blending conventionally treated CAP water and groundwater or purchasing additional potable water from the City of Tucson. Implementation of the recommended alternatives will be an on-going project that will span a number of years. • Tucson Water System within Oro Valley: Mayor and Council, along with staff, have continued discussions with the City of Tucson regarding the acquisition of its assets and customer base that are located within the Town of Oro Valley town limits. Although other issues being negotiated with Tucson have taken priority over this issue, staff and Town officials will continue to work toward a final agreement with Tucson to acquire this service area. • Conservation: The initial conservation program recommended by the Commission was accepted by the Mayor and Council as a component of the 2000 Annual Report. The water conservation newsletter, Oro Valley Water Ways, was launched in September and is included in water bills every other month. The utility obtained membership in the Water Conservation Alliance of Southern Arizona(Water CASA) in October and realized immediate benefits as a member. Water CASA provided the utility with welcome packets and conservation retro-fit devices to be given to customers at no charge. Oro Valley will also have the opportunity to join in conservation-related workshops sponsored by Water CASA. • Service Area: It was the intent of the Commission to make recommendations concerning the development of policy statements regarding the expansion or reduction of the utility's service area. As of this writing, they have not yet addressed this issue. • Debt Financing: During fiscal year 2000/2001, Town Council approved two bond issues to finance capital improvements. In order for the utility to have the growth-related infrastructure in place prior to the demand being placed on the system, the only viable option was to finance the capital costs. The debt will be repaid with impact fees collected after building permits have been issued and water meters are purchased. It is anticipated that the bonds will be repaid prior to the assumed eight year projection. The second bond issue was to fund $5.4 million in existing system improvements and $5 million to acquire 4454 acre feet of CAP water from the City of Tucson. This debt will be repaid with water sales revenue over a projected twenty year time frame. Financing of these capital costs have enabled the utility to keep the revenue increases at seven percent (7%) as projected last year. • Water Quality: During this past year, the utility implemented a system-wide continuous disinfection program. As a result, the last occurrence of a Total Coliform violation was in January 2000, which was prior to inception of the disinfection process. Although the utility has realized increased O&M costs related to disinfection, staff believes that the quality of water provided to its customers has improved. Water quality issues relating to radon and arsenic became focal points for water providers locally as well as nationally. The EPA was proposing to set an MCL of 300 pCi/L for 2 radon, thus levels greater than 300 pCi/L in water served the public would require treatment. In February 2000, staff presented the Mayor and Council with a Radon Assessment Study prepared by the consulting firm WestLand Resources, Inc. The report detailed proposed regulations and their impact to the Town, existing radon levels in the utility's wells and potential solutions in the event the EPA was successful in passing the proposed regulations. The EPA's proposed MCL and their research supporting the change created a tremendous amount of controversy on a national level. To date, there has been no official ruling on the proposed MCL for radon. Emphasis on radon diminished while the EPA's final ruling on arsenic levels became the new controversial focal point. Based on the most recent test results, the water pumped from the utility's wells is significantly less than the revised MCL of 10 µg/L. The laboratory's statement of analysis indicated no-detect for all wells, thus the utility will not be required to treat for arsenic. Complete water quality data is provided in Appendix C. • Water Supply: Pursuant to the utility's standard operating procedure, the utility completed their static water level measurements in February. The measurements indicate an average decline of 5.26 feet since February 2000. Static water level information for individual wells is provided in Appendix D. NEW RECOMMENDATIONS FOR FY 2001/2002 • Water Rates, Revenue Requirements, O&M and Debt Service Requirements and the 5-Year CIP: Based on the analysis of 5-year projected expenses and required revenue detailed in the body of the report and the appendices, the Commission recommends the following rate structure: ❖ It is recommended that the existing three-tier rate structure be modified to further promote conservation. • The monthly base rate is recommended to increase to $12.00 and up to $1200.00 per month depending on the meter size and will include the first 1,000 gallons of water used. Customers with a 5/8" x 3/4" meter would realize an increase of 75 cents per month under this proposal. ••• The Tier 1 commodity rate is recommended to increase to $1.90 per each 1,000 gallons after the first 1,000 gallons used and up to 10,000 gallons. This represents an increase of 12 cents. ••• The usage in Tier 1 is recommended to change from 0 - 8,000 gallons to 0 - 10,000 gallons. 3 + The Tier 2 commodity rate is recommended to increase to $2.35 per each 1,000 gallons for usage between 10,001 - 25,000 gallons. This represents an increase of 27 cents. + The usage in Tier 2 is recommended to change from 8,001 - 16,000 gallons to 10,001 - 25,000 gallons. •'• The Tier 3 commodity rate is recommended to increase to $3.00 per each 1,000 gallons for all usage over 25,000. This represents an increase of 69 cents. •'• The usage in Tier 3 is recommended to change from all usage over 16,000 gallons to all usage over 25,000 gallons. ❖ The wholesale rates will be set the same as a standard 6"meter. • Alternative Water Resources: As the Town moves toward implementation of the Phase I project (alternative water for golf courses), work will commence to finalize routing studies, evaluate institutional factors, pursue regional partnerships, and explore financing alternatives. A critical element in implementation will be public education and information on alternative water issues and how they impact each consumer. Accomplishment of these tasks will be extremely complex. It will involve negotiations with multiple entities for water rights; partnerships for infrastructure development; and quite possibly legislative actions. Although all water providers in the region have the same concerns about meeting projected demands and ADWR compliance regulations, each provider has different time requirements, financing capabilities, source uses and ideas on what is considered acceptable water quality. • Alternative Water Surcharge: The Commission recommends that the utility establish an alternative water surcharge. As all consumers will ultimately benefit from the future use of an alternative water source, it is recommended that every water user pay their fair share of the cost to bring the water to the Town. The Commission will include this issue in their work plan for FY 2001-02. • Tucson Water System Within Oro Valley: The Commission recommends that the Mayor and Council continue to pursue negotiations on the acquisition of the water production and delivery system serving residents of the Town who are currently customers of Tucson Water. • Conservation: The Commission recommends that the utility continue to improve and expand their conservation efforts. Continued membership in the Water CASA will provide ample opportunities for the utility to join in conservation-related workshops and share in the benefits from other programs sponsored in part by Water CASA, the ADWR and the U.S. Bureau of Reclamation. Some of the opportunities include: graywater workshops, Arizona WET (Water Education for Teachers), Water on the Web (WOW) and xeriscape contests. These programs not only benefit the utility, but they allow 4 members of the community to participate in water conservation efforts that ultimately affect the entire Town. • Service Area: The Commission recommends that policy statements regarding service area expansion and reduction be developed as part of the FY 2001-02 Commission work plan and forwarded to Mayor and Council for consideration. • Debt Financing: The Commission recommends that, if at all possible, the utility should finance capital improvements on a "pay as you go" basis. However, if doing so creates a rate increase that is unreasonably high, the utility should then consider available financing options that would allow the utility to construct necessary improvements, repay the debt over a period of time and maintain reasonable rate increases. • Water Quality: Water quality issues must continue to receive high priority; therefore, the Commission recommends that staff stay abreast of legislative changes regarding water quality issues. In doing so, the staff will be in a position to be proactive instead of reactive when a change in regulation impacts the utility. The Commission reiterates its recommendation that the utility implement a public education program to address changes in EPA regulations as they arise on different contaminants. • Water Supply: As water levels continue to decline, the priority placed on water supply increases. The pending acquisition of 4454 acre feet of CAP from the City of Tucson is a major step, but still leaves the utility short of projected demands. Acquisition of effluent rights is also an important element in the utility's future water supply. The Commission recommends that the Town pursue all avenues to obtain water rights necessary to meet projected demands at build-out. The Oro Valley Water Utility Commission is proud to serve the Mayor and Council and citizens of the Town of Oro Valley. We are pleased to present our Annual Report to the Mayor and Council for consideration. While much has been accomplished in the past year, the Commission looks forward to direction from Mayor and Council regarding those items mentioned in the Executive Summary and detailed in the Report. We thank the Mayor and Council for their consideration, direction and guidance. 5 TOWN OF ORO VALLEY WATER UTILITY COMMISSION ANNUAL REPORT PREFERRED FINANCIAL SCENARIO The Commission has arrived at a recommendation that adheres to the sound financial criteria developed for the 1998 Annual Report. Described below, the preferred financial scenario (Scenario AA7) also incorporates the elements of the other recommendations detailed in this report. The Commission and staff performed extensive analysis of numerous scenarios prepared by a rate consultant at their direction. To enable the Commission to more fully understand the long term effect of identifiable future variables that impact the Utility's financial resources, estimates for revenue, O&M, capital expenditures and debt service have been forecast for a period of five years. Examples of major future expenses with varying long term impacts are: costs incurred with membership in the CAGRD; lost revenue from the removal of golf courses from groundwater; costs for necessary capital improvements to the water system; growth factors; and debt service. Every effort has been made to employ the most accurate available data and reasonably conservative assumptions in the analysis of future financial requirements. The Commission developed a set of parameters for the rate consultant to use in developing the preferred scenario. The parameters used for Scenario AA7 are as follows: • Revenue increases are proposed only when necessary and in an amount no more than necessary. • Projected expenditures were adjusted for inflation, additional personnel, O&M, debt service and existing system improvements. • Financial criteria established in 1998 must be met, setting the foundation for sound fiscal operation. • The capital improvements to the existing system in FY 01-02 will be financed by bond funds. • The acquisition of 4454 acre feet of CAP water rights will be financed by bond funds. • Golf courses are expected to be removed from groundwater over a period of years commencing in FY 04-05. • Revenue projections include a residential customer growth factor of 792 in FY 01-02 and 700 connections per year thereafter. The FY 01-02 figure was projected based on anticipated growth for FY 00-01. The figure for subsequent years is a conservative estimate developed from historical data. • Expansion related revenue and expenditures are not considered for purposes of establishing rates. They are discussed separately in the report. 6 jurisdiction. Funds for preliminary engineering and/or design are available in the alternative water resource development impact fee fund. As the Town moves toward implementation of the off-site distribution system, work will commence to finalize routing studies, evaluate institutional factors, pursue regional partnerships, and explore financing alternatives. Accomplishment of these tasks will be extremely complex. It will involve negotiations with multiple entities for water rights, partnerships for infrastructure development, and quite possibly legislative actions. In order for Town residents to understand the Town's commitment to removing golf courses from groundwater, it will be essential to provide public forums as a means of education and information dissemination. The Commission reiterates its recommendation that extensive public relations efforts must be undertaken to assist the Council in understanding the desires of the residents as well as informing the residents of what must be done to preserve our groundwater for future generations. The alternative water resource development impact fee fund balance is estimated to be $1,700,000 by June 30, 2002. This revenue is to be used solely for alternative water resource issues and/or resulting capital expenditures. A cash flow statement and income statement are included in Appendix B. ALTERNATIVE WATER SURCHARGE The Commission recommends that the utility establish an alternative water surcharge to help finance the necessary infrastructure. As all consumers will ultimately benefit from the future use of an alternative water source, it is recommended that every water user pay their fair share of the cost to bring the water to the Town. Due to the complex nature of establishing a realistic charge for relatively uncertain infrastructure, the Commission has chosen to work on this rate apart from the regular water rates. The Commission will include this issue in their work plan for FY 2001-02. TUCSON WATER SYSTEM WITHIN ORO VALLEY Town staff has continued negotiations with the City of Tucson in an effort to acquire the Tucson Water service area within the town limits. The Commission supports the objective of the Town being the sole water provider to all Oro Valley residents. However, any such effort must be made on sound financial principals. The Commission recognizes that it may be impractical to have its water service area match exactly with its political boundaries, but has a concern about expanding the service area to include customers in outlying areas that are not residents of the Town. As staff moves forward in their negotiations with the City of Tucson, the Commission looks forward to providing Mayor and Council with formal recommendations on the issues involved. 8 CONSERVATION An ongoing conservation program can provide customers with information to assist them in understanding the importance of conserving water. The Commission recommends that the utility continue to improve and expand their conservation efforts. The O&M expenditures for conservation are proposed to increase by $15,000 for a total of $35,000 in FY 2001-02. This will allow the utility to continue its membership in Water CASA and to continue publishing the conservation newsletter bi-monthly. In addition, the utility will expand the educational materials to include the purchase of workbooks, activity books and crayons for students; coordinate with GOVAC for booths at Town events to distribute information and educational materials; invite other departments to participate in the conservation program; utilize the new library as a distribution site for conservation materials; allow Commission members and staff to attend workshops and/or training seminars; and continue to modify the conservation rate structure. The Commission reiterates its recommendation that a long-range conservation program be established to provide objectives and guidelines to minimize the decline of groundwater levels and to ensure that the Town of Oro Valley has established codes where necessary for the protection of our water resources and the enforcement of regulations. The following are proposed issues to be reviewed by the Commission in future years: • Evaluation of a full-time staff position to follow-up and maintain the conservation program to: a) target commercial and public facilities and b) assist with information and on-site visits/audits • Evaluation of the cost of toilet and front-loading washing machine rebate programs • Monitoring and maintaining water infrastructure on a Town-wide basis in a manner that will set an example of conservation for our customers • Review of existing plumbing codes to identify which conservation oriented modifications may be in need of change • Review existing codes and/or ordinances for misuse of water resources, fines for water theft, indoor and outdoor water use • Evaluate the cost of a mobile landscape/irrigation unit to audit irrigation systems for residents via obtaining sponsorship for unit • Review of ADWR regulations and enforcement of the Town's GPCD • Review water supply issues related to the Town's assured water supply designations and replenishment requirements through the CAGRD • Objectives and guidelines to minimize the decline of groundwater levels • Research alternative funding sources (i.e. grants) It is the intent of the Commission to include these issues in the work plan for FY 01-02 as well as future years. The Commission looks forward to returning to Mayor and Council with specific recommendations regarding proposed programs. 9 The proposed revenue increase would allow the utility enterprise fund to meet sound financial criteria regarding the operations of a municipal utility while costs keep pace with inflation, growth issues are not ignored, infrastructure is replaced as it is worn out and the level of service to the customer improves. The following table illustrates the proposed changes for a typical residential customer with a 5/8"x 3/4" meter. Other water providers in the region are included for comparison. f 1 Water Provider Monthly Tier 1 Tier 2 Tier 3 Base Rate Commodity Rate Commodity Rate Commodity Rate OroValley Current 11.25 1.78 2.08 2.31 OroValley Proposed 12.00 1.90 2.35 3.00 MDWID 11.50 2.08 2.77 3.48 Marana 14.00 2.55 2.552.55 _ Tucson 5.35 1.33 1 2.99 1 3.87 Oro Valley Water Utility includes 1,000 gallons in its base rate while MDWID and Marana include 2,000 gallons. Tucson Water's base rate includes 2ccf which is the equivalent of - v 1,496 gallons. A table providing proposed rates for all OVWU meter sizes may be found in Appendix F. Appendix F also contains several spreadsheets that calculate the dollar increase and the percentage increase that a customer would experience on a monthly bill under the proposed rate change. Monthly bill amounts are calculated in 1000 gallons for the 5/8" x 3/4" meters and a variety of increments for larger meter sizes. Scenario AA7 recommendations result in changes to monthly base rates between $0.75 and $75.00 depending on meter size. The increase to all meter sizes is 6.7%. The average consumption for customers with a 5/8"x 3/4" meter is approximately 8,000 gallons per month. A cost of service study was not performed this year. The Town's finance director and its rate consultant agreed that the study did not need to be performed annually. The past rate increases have been minimal and the O&M costs have only increased moderately resulting in slight changes to the rate of return over that the last several years. However, it is recommended that a cost of service study be done every two to three years. The analysis last year indicated that, utilizing a `demand concept', the current monthly base rate was still understated ($11.25 vs. $28.74). Thus the proposed increase of $0.75 in the base rate will have little impact on cost recovery. The OVWU will still be primarily reliant on commodity sales for revenue to operate. As the utility continues the process of gradually increasing the base rate, its operations will become more insulated from the impact of fluctuating water sales influenced by climate as well as the removal of golf courses from groundwater. 16 The modification of the 3-tiered rate structure will further encourage water conservation of the utility's customers whereby usage in excess of the annual average usage for each customer class is penalized with higher rates. The Commission's recommended rate design is intended to encourage voluntary conservation practices. For comparison purposes, the following table provides a calculation of a monthly bill amount for a 5/8"x 3/4" meter for several of the other water utilities surrounding the Oro Valley Water Utility service area. Direct comparison of raw base rates and raw commodity rates is not effective because of the varying rate structures of each utility. The best way to compare is to calculate the cost for certain consumption levels. Cost for Cost for Cost for Cost for Water Utility 8,000 Gallons16, _ 000 Gallons 26,000 Gallons 40,000 Gallons Oro Valley Current 23.71 40.35 63.45 95.79 Oro Valley Proposed 25.30 43.20 67.35 109.35 MDWID 23.98 41.21 69.72 118.44 Marana 31.85 52.25 77.75 113.45 Tucson 16.92 41.74 85.87 175.08 In order to avoid increasing reliance on golf course revenues for operations, Scenario AA7 includes setting aside the additional revenues that the golf courses will pay as a result of any rate increase (monthly base rate or conservation). The 'set aside' is recommended to be earmarked for special use in developing renewable water resources for use on golf courses in Oro Valley. For FY 2001-02, the 'set aside' amount is projected to be $59,540. As previously described, the proposed revenue increase for Scenario AA7 would allow the utility enterprise fund to meet sound financial criteria regarding the operations of a municipal utility while costs keep pace with inflation, growth issues are not ignored, infrastructure is replaced as it is worn out and the level of service to the customer improves. FINANCIAL SUMMARY Retained earnings is the cumulative measure used by enterprise funds to determine the amount of earnings remaining after expenses are deducted from revenues since the inception of operations. For Scenario AA7, the following table represents the estimated retained earnings at June 30, 2002: I 7/1/2001 I 1 6/30/2002 I Estimated Net Income (Loss) Projected Retained Earnings Retained Earnings $3,112,650 $442,982 $3,555,632 17 The utility is projected to have positive retained earnings of $3,555,632 at the end of FY 2001-02 under the preferred scenario. Maintaining positive retained earnings is an important element of the financial criteria used to guide staff in arriving at proposed revenue increases. Cash flow is an analysis of all changes that effect the cash account. The following table reflects the estimated cash balances at June 30, 2002: 7/1/2001 6/30/2002 Estimated Change in Cash Balance Projected Cash Balance Cash Balance $11,792,146 ($6,718,160) $5,073,986 The cash balance is estimated to decrease by $6,718,160 at the end of FY 2001-02. The projected cash decrease is largely attributable to the use of bond funds for capital improvements and cash payments for additional debt service. Appendix B contains estimated income and cash flow statements and a comparison of funding requirements with projected revenues for the utility enterprise fund for FY 01-02. Estimated income and cash flow statements for the connection fee fund and the alternative water resources development fee fund are also included in Appendix B. ALTERNATE FINANCIAL SCENARIO Appendix G presents alternate financial projections to allow for a comparison with the preferred scenario (Scenario AA7). The financial criteria used to evaluate the financial soundness of a proposed revenue and expense scenario was applied to this alternate scenario. The conclusion of that analysis was that it did comply with the guidelines of the financial criteria and could be considered a valid option. Alternate financial scenario (Scenario AA3) used identical assumptions for growth and operating costs. However, there are two major differences between the preferred scenario and the alternate scenario. The alternate scenario assumes that the utility will use cash reserves to partially fund the acquisition of water rights during the current fiscal year whereas the preferred scenario assumes that the entire cost of water rights will be financed. Additionally, the alternate scenario assumes higher revenue increases annually in preparation for the removal of golf courses from groundwater. This assumption dramatically reduces the projected loss in year five, thus allows for less concern over the potential revenue that may or may not be received by delivering an alternate source of water to golf courses. Although the Commission has determined that the alternate scenario (Scenario AA3) is a viable option, it believes the scenario may be too conservative of an approach. 18 CONCLUSION The Commission presents this annual report for the review and consideration of the Mayor and Council. The Commission would be glad to discuss this report in greater detail at a joint study session or other appropriate forum. Please advise if such a discussion is desired. The Oro Valley Water Utility Commission is proud to serve the Town of Oro Valley and the customers of its water utility. Much has been accomplished in the fifth year of the utility's operation. The Commission looks forward to continued direction from Mayor and Council, especially on those issues discussed in this report. The Commission extends their appreciation to the Mayor and Council for its consideration, direction and guidance. 19 APPENDIX A Preferred Financial Scenario Scenario AA7 The following are the assumptions used in preparing these projections: • Growth is based on 792 new residential customers in FY 2001-02 and 700 new residential customers per year thereafter. • Wholesale rates will be set the same at the standard 6"meter. • Golf courses will be removed from groundwater over two years beginning in FY 2004-05 • Seven percent (7%)revenue increases in all five years. • Rate increases are effective at the beginning of each fiscal year. • Financing of capital improvements and acquisition of water rights will be achieved through the sale of bonds during FY 2000-01. • Personnel costs increase 5% annually for COLA and merit. • Operations and maintenance costs increase 3% annually. • Debt service does not fall below the required 1.25:1 ratio. • The utility does not experience a loss for more than 2 consecutive years. • The minimum cash balances meet or exceed 15% of cash outlays excluding capital. • Retained earnings maintain a positive balance. co in CO O co O .4- co OO O O o N O C) )C') 1 L{) 0r.... 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LL I— �-- > 0 ` COw < Z < Z U Z 0 w CC Oa. a APPENDIX B ORO VALLEY WATER ENTERPRISE FUND ESTIMATED INCOME STATEMENT Estimated Budget Actuals Projected FY 2000/01 FY 2000/01 FY 2001/02 OPERATING REVENUES: Water Sales: _ Unmetered/Wholesale $ 45,400 $ 49,000 $ 52,400 Residential 4,467,800 4,143,000 4,873,295 Commercial 370,300 370,000 395,900 Irrigation417,600 500,000 535,000 .. Turf Related 733,500 957,000 997,700 Construction 270,100 285,000 300,000 Subtotal Water Sales $ 6,304,700 $ 6,304,000 $ 7,154,295 Other Revenue: Miscellaneous Service $ 60,000 $ 75,000 4 $ 75,000 New Service Establishment Fees 55,000 ' 55,000 55,000 Reconnect Fees 8,000 8,000 i 8,000 Late Payment Fees - 100,000 65,800 Vistoso Partners Recharge - 151,000 - Subtotal Other Revenue $ 123,000 4 $ 389,000 $ 203,800 Total Operating Revenues $ 6,427,700 $ 6,693,000 $ 7,358,095 OPERATING EXPENSES: _ Personnel $ 1,199,576 $ 1,100,000 $ 1,303,087 Operations& Maintenance 2,227,183 2,045,300 2,372,718 Depreciation 1,325,000 1,296,400 1,658,152 Amortization 52,200 52,200 52,200 Total Operating Expenses $ 4,803,959 $ 4,493,900 ' $ 5,386,157 Operating Income $ 1,623,741 $ 2,199,100 $ 1,971,938 NON-OPERATING REVENUES (EXPENSES): Interest Revenue $ 300,000 $ 300,000 $ 235,000 Interest Expense 2,061,911 1,598,100+ 1,763,956 Total Non-Operating Revenues(Expenses) $ (1,761,911) $ (1,298,100) $ (1,528,956) Net Income(Loss) $ (138,170) $ 901,000 _ $ 442,982 Retained Earnings,beginning of year $ 2,211,650 $ 3,112,650 Retained Earnings, end of year _ $ 3,112,650 $ 3,555,632 ORO VALLEY WATER ENTERPRISE FUND ESTIMATED STATEMENT OF CASH FLOWS Estimated Actuals Projected INCREASE(DECREASE)IN CASH: FY 2000/01 FY 2001/02 Cash flows from operating activities: Cash received from water revenues $ 6,304,000 $ 7,094,755 Cash received from other revenues 389,000 203,800 Cash payments for operating expenses (3,145,300) (3,675,805) Net cash provided(used)by operating activity $ 3,547,700 $ 3,622,750 Cash flows from capital&financing activities: Improvements $ (1,500,500) $ (7,276,500) Machinery& Equipment (46,000) (512,500) Vehicles (30,400) (27,000) Water Rights (5,000,000) - Interest expense (1,598,100) (1,763,956) Principal payments (636,300) (995,954) Net cash provided(used) from capital& financing activities $ (8,811,300) $ (10,575,910) Cash flows from investing activities: Interest $ 300,000 $ 235,000 2001 Bond Proceeds 10,500,000 - Net cash provided by investing activities $ 10,800,000 $ 235,000 Net increase(decrease)in cash $ 5,536,400 $ (6,718,160) Cash at beginning of year $ 6,255,746 $ 11,792,146 CASH AT END OF YEAR $ 11,792,146 $ 5,073,986 ORO VALLEY WATER CONNECTION FEE FUND ESTIMATED STATEMENT OF CASH FLOWS Estimated Actuals Request INCREASE (DECREASE) IN CASH: FY 2000/01 FY 2001/02 Cash flows from operating activities: Cash received from connection fees $ 1,559,700 $ 1,405,000 Cash payments for operating expenses - - Net cash provided(used)by operating activity $ 1,559,700 $ 1,405,000 Cash Flows from capital &financing activities: Improvements $ (1,050,000) $ (2,684,500) Interest expense (559,700) (405,000) Principal payments (1,000,000) (1,000,000) Water System Revenue Bond Proceeds 5,808,750 - General Fund Loan-Series B Rev. Bonds 330,729 - General Fund Loan-Fireflow Rev. Bonds - - Net cash provided(used) from capital and financing activities $ 3,529,779 $ (4,089,500) Cash flows from investing activities: Interest Revenue $ 81,000 $ 50,000 Net cash provided by investing activities $ 81,000 $ 50,000 Net increase in cash 1 $ 5,170,479 $ (2,634,500) Cash at beginning of year $ 1,623,014 $ 6,793,493 CASH AT END OF YEAR $ 6,793,493 $ 4,158,993 ORO VALLEY WATER ALTERNATIVE WATE RESOURCE FEE FUND ESTIMATED INCOME STATEMENT Estimated Budget Actuals Projected FY 2000/01 FY 2000/01 FY 2001/02 REVENUES: Alternative Water Resource Fees $ 261,000 $ 325,000 , $ 325,000 Total Revenues $ 261,000 $ 325,000 $ 325,000 EXPENSES: Operation & Maintenance $ (150,000) $ (150,000) $ (250,000) Total Expenses $ (150,000) $ (150,000) $ (250,000) Surplus (Deficit) $ 111,000 $ 175,000 $ 75,000 NON-OPERATING REVENUES (EXPENSES): Interest Revenue $ 50,000 $ 89,000 $ 90,000 Interest Expense - - - Total Non-operating Revenues (expenses) $ 50,000 $ 89,000 $ 90,000 Net Income (Loss) $ 161,000 4 $ 264,000 $ 165,000 Fund Balance, beginning of year $ 1,327,143 $ 1,591,143 Fund Balance, end of year $ 1,591,143 $ 1,756,143 ORO VALLEY WATER ALTERNATIVE WATER RESOURCE DEV. FEE FUND ESTIMATED STATEMENT OF CASH FLOWS Estimated Actuals Request INCREASE (DECREASE) IN CASH: FY 2000/01 FY 2001/02 Cash flows from operating activities: Cash received from connection fees $ 325,000 $ 325,000 Cash payments for operating expenses (150,000) (250,000) Net cash provided(used) by operating activity $ 175,000 $ 75,000 Cash Flows from capital &financing activities: Improvements $ - $ - Interest expense - - Principal payments - - Net cash provided(used) from capital and financing activities $ - $ - Cash flows from investing activities: Interest Revenue $ 89,000 $ 90,000 Net cash provided by investing activities $ 89,000 $ 90,000 Net increase in cash $ 264,000 $ 165,000 Cash at beginning of year $ 1,327,143 $ 1,591,143 CASH AT END OF YEAR $ 1,591,143 $ 1,756,143 APPENDIX C I- 11.1 W I- 0 <0 0 LU 0 D >- 0 03 0 1-- 0 0, 00 f‘l c ---......4 -. 9 9 Z.::-, E)El O S S E. 6- c i`-- S S O S or-S ocq cl 6- 8 -I -. 74 ':'-i 75 75 15 15 15 i5 15 15 15 15 15 15 15 15 15 15 75 0 2 .'.3 ) 00000000000009.29y ,!._, -.12o ° ° ° ) o 000000000000009 2 2 0 ,-c C -c"c -cc (1$ (U03 (0 (0 (0 -) -7 --).",-)<<<<<<<<<<<<<-7 2 ____ ‘•-• ,-- e- c-e-c- e- 1-- c- e- r- r-(,) V) (f) 0) 0 (..) 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W g N co CL Lc) cL W O Q m W W W W N cO TABLE FOR MONTHLY CHARGES & PERCENT INCREASE COMPARISON CUSTOMERS WITH A 5/8 X 314" METER PROPOSED BASE RATE 6.67% INCREASE IN BASE RATE FROM $11.25 TO $12.00 (INC. 1000 GALS) PROPOSED COMMODITY 6.74% INCREASE IN TIER 1 FROM $1.78 TO $1.90 (1,000 - 10,000 GALS) 12.98% INCREASE IN TIER 2 FROM $2.08 TO $2.35 (10,001 - 25,000 GALS) RS-4 revised 29.87% INCREASE IN TIER 3 FROM $2.31 TO $3.00 (OVER 25,000 GALS) CUSTOMERS GALLONS CURRENT PROPOSED AMOUNT PERCENT IN USAGE USED RATE RATE INCREASED INCREASED CATEGORY 0 11.25 12.00 0.75 6.7 385 1,000 11.25 12.00 0.75_ 6.7 501 2,000 13.03 13.90 0.87 6.7 678 3,000 14.81 15.80 0.99 6.7 828 4,000 16.59 17.70 1.11 6.7 1000 5,000 18.37 19.60 1.23 6.7, 1074 6,000 20.15 21.50 1.35 6.7 1076 7,000 21.93 23.40 1.47 6.7 994 8,000 23.71 25.30 1.59 6.7 898 58%of customers 9,000 25.79 27.20 1.41 5.5 760 10,000 27.87 29.10 1.23 4.4 680 11,000 29.95 31.45 1.50 5.0 577 12,000 32.03 33.80 1.77 5.5 494 13,000 34.11 36.15 2.04 6.0 419 14,000 36.19 38.50 2.31 6.4 368 15,000 38.27 40.85 2.58 6.7 300 16,000 40.35 43.20 2.85 7.1 262 17,000 42.66 45.55 2.89 6.8 204 18,000 44.97 47.90 2.93 6.5 196 19,000 47.28 50.25 2.97 6.3 166 20,000 49.59 52.60 3.01 6.1 137 21,000 51.90 54.95 3.05 5.9 120 22,000 54.21 57.30 3.09 5.7 106 23,000 56.52 59.65 3.13 5.5 95 24,000 58.83 62.00 3.17 5.4 74 25,000 61.14 64.35 3.21 5.3 68 , 26,000 63.45 67.35 3.90 6.1 59 27,000 65.76 70.35 4.591 7.0 50 28,000 68.07 73.35 5.28 7.8 46 29,000 70.38 76.35 5.97 8.5 40 30,000 72.69 79.35 6.66 9.2 36 31,000 75.00 82.35 7.35 9.8 31 32,000 77.31 85.35 8.04 10.4 30 33,000 79.62 88.35 8.73 11.0 26 34,000 81.93 91.35 9.42 11.5 19 35,000 84.24 94.35 10.11 12.0 20 36,000 86.55 97.35 10.80 12.5 18 37,000 88.86 100.35 11.49 12.9 17 38,000 91.17 103.35 12.18 13.4 13 39,000 93.48 106.35 12.87 13.8 11 40,000 95.79 109.35 13.56 14.2 11 TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 1" METER BASE RATE = $30.01 COMMODITY RATE: TIER 1 = $1.90 FOR 0- 16,000 GALLONS TIER 2 = $2.35 FOR 16,001 -27,000 GALLONS TIER 3 = $3.00 FOR USAGE OVER 27,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF USED IN CURRENT PROPOSED INCREASE INCREASE 1 MONTH RATE RATE PER MONTH 0 28.13 30.01 1.88 6.7% 10,000 44.15 47.11 2.96 6.7% 20,000 63.15 67.91 4.76 7.5% 30,000 84.64 93.36 8.72 10.3% 40,000 107.74 123.36 15.62 14.5% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 1 1/2" METER BASE RATE = $60.00 COMMODITY RATE: TIER 1 = $1.90 FOR 0 -38,000 GALLONS TIER 2 = $2.35 FOR 38,001 -64,000 GALLONS TIER 3 = $3.00 FOR USAGE OVER 64,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF USED IN CURRENT PROPOSED INCREASE INCREASE 1 MONTH RATE RATE PER MONTH 0 56.25 60.00 3.75 6.7% 10,000 72.27 77.10 4.83 6.7% 20,000 90.07 96.10 6.03 6.7% 40,000 126.27 135.00 8.73 6.9% 50,000 147.07 158.50 11.43 7.8% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 2" METER BASE RATE = $96.00 COMMODITY RATE: TIER 1 = $1.90 FOR 0 -80,000 GALLONS TIER 2 =$2.35 FOR 80,001 - 134,000 GALLONS TIER 3 = $3.00 FOR USAGE OVER 134,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF USED IN CURRENT PROPOSED INCREASE INCREASE 1 MONTH RATE RATE PER MONTH 0 90.00 96.00 6.00 6.7% 25,000 132.72 141.60 8.88 6.7% 50,000 177.22 189.10 11.88 6.7% 75,000 221.72 236.60 14.88 6.7% 100,000 1 272.22 293.10 20.88 7.7% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 3" METER BASE RATE = $192.00 COMMODITY RATE: TIER 1 = $1.90 FOR 0 - 186,000 GALLONS TIER 2 = $2.35 FOR 186,001 -311,000 GALLONS TIER 3 = $3.00 FOR USAGE OVER 311,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF USED IN CURRENT PROPOSED INCREASE INCREASE 1 MONTH RATE RATE PER MONTH 0 180.00 192.00 12.00 6.7% 50,000 267.20 285.10 17.90 6.7% 100,000 356.22 380.10 23.88 6.7% 200,000 538.42 576.40 37.98 7.1% 300,000 746.42 811.40 64.98 8.7% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 4" METER BASE RATE = $300.00 COMMODITY RATE: TIER 1 = $1.90 FOR 0- 169,000 GALLONS TIER 2 = $2.35 FOR 169,001 -283,000 GALLONS TIER 3 = $3.00. FOR USAGE OVER 283,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF USED IN CURRENT PROPOSED INCREASE INCREASE 1 MONTH RATE RATE PER MONTH 0 281.25 300.00 18.75 6.7% 50,000 368.47 393.10 24.63 6.7% 75,000 412.97 440.60 27.63 6.7% 100,000 457.47 488.10 30.63 6.7% 200,000 646.77 692.05 45.28 7.0% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 6" METER BASE RATE =$600.00 COMMODITY RATE: TIER 1 = $1.90 FOR 0- 1,800,000 GALLONS TIER 2 = $2.35 FOR 1,800,001 -3,006,000 GALLONS TIER 3 = $3.00 FOR USAGE OVER 3,006,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF USED IN CURRENT PROPOSED INCREASE INCREASE 1 MONTH RATE RATE PER MONTH 0 562.50 600.00 37.50 6.7% 500,000 1450.72 1548.10 97.38 6.7% 1,000,000 2340.72 2498.10 157.38 6.7% 1,500,000 3230.72 3448.10 217.38 6.7% 2,000,000 4180.72 4488.10 307.38 7.4% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 8" METER BASE RATE = $1200.00 COMMODITY RATE: TIER 1 = $1.90 FOR 0 - 1,800,000 GALLONS TIER 2 = $2.35 FOR 1,800,001 3,006,000 GALLONS TIER 3 = $3.00 FOR USAGE OVER 3,006,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF USED IN CURRENT PROPOSED INCREASE INCREASE 1 MONTH RATE RATE PER MONTH 0 1125.00 1200.00 75.00 6.7% 500,000 2013.22 2148.10 134.88 6.7% 1,000,000 2903.22 3098.10 194.88 6.7% 1,500,000 3793.22 4048.10 254.88 6.7% 2,000,000 4743.22 5088.10 344.88 7.3% GOLF COURSE CONSERVATION RATES TO BECOME EFFECTIVE WHEN USAGE EXCEEDS THE ARIZONA DEPT. OF WATER RESOURCES ANNUAL ALLOTMENT. APPENDIX G Alternate Financial Scenario Scenario AA3 The following are the assumptions used in preparing these projections: • Growth is based on 792 new residential customers in FY 2001-02 and 700 new residential customers per year thereafter. • Wholesale rates will be set the same at the standard 6"meter. • Golf courses will be removed from groundwater over two years beginning in FY 2004-05 • Ten percent(10%) revenue increases in FY 2001-02,FY 2002-03 and FY 2003-04 followed by twelve percent(12%) increases in remaining two years. • Rate increases are effective at the beginning of each fiscal year. • Financing of capital improvements and partial financing of acquisition of water rights will be achieved through the sale of bonds during FY 2000-01. Utility to use $2.5M cash reserves to finance remaining amount of water rights. • Personnel costs increase 5% annually for COLA and merit. • Operations and maintenance costs increase 3% annually. • Debt service does not fall below the required 1.25:1 ratio. • The utility does not experience a loss for more than 2 consecutive years. • The minimum cash balances meet or exceed 15%of cash outlays excluding capital. • Retained earnings maintain a positive balance. N.- � O C N O co COD. N ON- ( CO O O N Eft O O O ti O (N ti N O N- O Cop CN 'I' � O N ,:r O O N to O O O C3) CD N 00 CO C O O Cr) N- CO ,-- ‘- O O N ea Eft' co co co O r' co N0 ON- Co0 Co N N CO •r ,-- 0r O N Ea O 2 Q Z r" co N >- W c No o0 o F- () N .. O 6 Lo ,- c J J O CV 0 M CO ~ O i- Q >- O ti co T- N 0 QoN Eft W Q � Q 609- Z m LL W M cii LL LL co W D v J- ceW L E cn a. 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N O cc c0 CV O O O0 c� ,- M co 0) 0) 0 0 00 0 0 0 0 0 0 0 O M c0 N J 0- W Q O U) 0 CL Q CLoo Ln co Ln O O Ln O O H W N N 0 0 N Ln 0 Z N 0 00) 000 00 CNO N W W M W CL T- N Lo ,- N LO X �- N M �t CO O w W W C_ LI-I7) 00 1— D Ci)� 2 ' y/ U co CL W W C") I- N X r- Lc) N M CO O W 55 CO O J 00w N O m LU oM MWOw a_ 0 a. I— `._'j Z E c, Q ww' o M c 2 W o c`i O• 00 aw. O _ J U) Q N0 EL• O W o Lo Off• — c\, • O Ce Cl. 0 Lli I— J J u) W Ei CV 6 p W OL O W o 0 Wg CL2III o c\i 20 m 2 1.-= — U 6— U O w w m O H 0 W 0 J � J Zoa (/) Q .,- 0 W co w 0 O cc o rn co O —I CL 0O 2 w o ,-- 0 = fl a- OU uw. 0 I- J E o — 6 CHOW o coo O O a D W o W E- o u O co O u W Q CL CO I- w Z I— W ,co r, �CL w D Q � m W UJ W F-- N co W (i) 2 TABLE FOR MONTHLY CHARGES & PERCENT INCREASE COMPARISON CUSTOMERS WITH A 5/8 X 3/4" METER PROPOSED BASE RATE 6.67% INCREASE IN BASE RATE FROM $11.25 TO $12.00 (INC. 1000 GALS) PROPOSED COMMODITY 11.24% INCREASE IN TIER 1 FROM $1.78 TO $1.98 (1,000- 10,000 GALS) 17.79% INCREASE IN TIER 2 FROM $2.08 TO $2.45 (10,001 -25,000 GALS) RS-6 40.69% INCREASE IN TIER 3 FROM $2.31 TO $3.25 (OVER 25,000 GALS) CUSTOMERS GALLONS CURRENT PROPOSED AMOUNT PERCENT IN USAGE USED RATE RATE INCREASED INCREASED CATEGORY 0 11.25 12.00 0.75 6.7 385 1,000 11.25 12.00 0.75 6.7 501 2,000 13.03 13.98 0.95 7.3 678 3,000 14.81 15.96 1.15 7.8 828 4,000 16.59 17.94 1.35 8.1 1000 5,000 18.37 19.92 1.55 8.4 1074 6,000 20.15 21.90 1.75 8.7 1076 . 7,000i' 21.93 23.88 1.95 8.9 994 8,000 23.71 25.86 2.15 9.1 898 58%of customers 9,000 ' 25.79' 27.84 2.05 7.9 760 10,000 27.87 29.82 1.95 7.0 680 11,000 29.95 32.27 2.32 7.7 577 12,000 32.03 34.72 2.69 8.4 494 13,000 34.11 37.17 3.06 9.0 419 14,000 36.19 39.62 3.43 9.5 368 15,000 38.27 42.07 3.80 9.9 300 16,000 40.35 44.52 4.17 10.3 262 17,000 42.66 46.97 4.31 10.1 204 18,000 44.97 49.42 4.45 9.9 196 19,000 47.28 51.87 4.59 9.7 166 20,000 49.59 54.32 4.73 9.5 137 21,000 51.90 56.77 4.87 9.4 120 22,000 54.211 59.22 5.01 9.2 106 23,000 56.52 61.67 5.15 9.1 95 24,000 58.83 64.12 5.29 9.0 74 25,000 61.14 66.57 5.43 8.9 68 26,000 63.45 69.82 6.37 10.0 59 27,000 65.76 73.07 7.31 11.1 50 28,000 68.07 76.32 8.25 12.1 46 29,000 70.38 79.57 9.19 13.1 40 30,000 72.69 82.82 10.13 13.9 36 _ 31,000 75.00 86.07 11.07 14.8 31 32,000 77.31 89.32 12.01 15.5 30 33,000 79.62 92.57 12.95 16.3 26 34,000 81.93 95.82 13.89 17.0 19 35,000 84.24 99.07 14.83 17.6 20 36,000 86.55 102.32 15.77 18.2 18 37,000 88.86 105.57 16.71 18.8 17 38,000 91.17 108.82 17.65 19.4 13 39,000 93.48 112.07 18.59 19.9 11 40,000 95.79 115.32 19.53 20.4 11 TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 1" METER BASE RATE = $30.01 COMMODITY RATE: TIER 1 = $1.98 FOR 0- 16,000 GALLONS TIER 2 = $2.45 FOR 16,001 -27,000 GALLONS TIER 3 = $3.25 FOR USAGE OVER 27,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF USED IN CURRENT PROPOSED INCREASE INCREASE 1 MONTH RATE RATE PER MONTH . 0 28.13 30.01 1.88 6.7% 10,000 44.15 47.83 3.68 8.3% 20,000 63.15 69.51 6.36 10.1% 30,000 84.64 96.41 11.77 13.9% 40,000 107.74 128.91 21.17 19.6% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 1 1/2" METER BASE RATE = $60.00 COMMODITY RATE: TIER 1 = $1.98 FOR 0- 38,000 GALLONS TIER 2 = $2.45 FOR 38,001 -64,000 GALLONS TIER 3 =$3.25 FOR USAGE OVER 64,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF USED IN CURRENT PROPOSED INCREASE INCREASE 1 MONTH RATE RATE PER MONTH 0 56.25 60.00 3.75 6.7% 10,000 72.27 77.82 5.55 7.7% 20,000 90.07 97.62 7.55 8.4% 40,000 126.27 138.16 11.89 9.4% 50,000 147.07 162.66 15.59 10.6% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 2" METER BASE RATE = $96.00 COMMODITY RATE: TIER 1 = $1.98 FOR 0 -80,000 GALLONS TIER 2 = $2.45 FOR 80,001 - 134,000 GALLONS TIER 3 = $3.25 FOR USAGE OVER 134,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF USED IN CURRENT PROPOSED INCREASE INCREASE 1 MONTH RATE RATE PER MONTH 0 90.00 96.00 6.00 6.7% 25,000 132.72 143.52 10.80 8.1% 50,000 177.22 193.02 15.80 8.9% 75,000 221.72 242.52 20.80 9.4% 100,000 272.22 301.42 29.20 10.7% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 3" METER BASE RATE = $192.00 COMMODITY RATE: TIER 1 = $1.98 FOR 0 - 186,000 GALLONS TIER 2 = $2.45 FOR 186,001 - 311,000 GALLONS TIER 3 = $3.25 FOR USAGE OVER 311,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF USED IN CURRENT PROPOSED INCREASE INCREASE 1 MONTH RATE RATE PER MONTH Q 180.00 192.00 12.00 6.7% 50,000 267.20 289.02 21.82 8.2% 100,000 356.22 388.02 31.80 8.9% 200,000 538.42 592.60 54.18 10.1% 300,000 746.42 837.60 91.18 12.2% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 4" METER BASE RATE = $300.00 COMMODITY RATE: TIER 1 = $1.98 FOR 0- 169,000 GALLONS TIER 2 = $2.45 FOR 169,001 -283,000 GALLONS TIER 3 = $3.25 FOR USAGE OVER 283,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF USED IN CURRENT PROPOSED INCREASE INCREASE 1 MONTH RATE RATE PER MONTH 0 281.25 300.00 18.75 6.7% 50,000 368.47 397.02 28.55 7.7% 75,000 412.97 446.52 33.55 8.1% 100,000 457.47 496.02 38.55 8.4% 200,000 646.77 708.59 61.82 9.6% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 6" METER BASE RATE = $600.00 COMMODITY RATE: TIER 1 = $1.98 FOR 0- 1,800,000 GALLONS TIER 2 = $2.45 FOR 1,800,001 -3,006,000 GALLONS TIER 3 = $3.25 FOR USAGE OVER 3,006,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF USED IN CURRENT PROPOSED INCREASE INCREASE 1 MONTH RATE RATE PER MONTH 0 562.50 600.00 37.50 6.7% 500,000 1450.72 1588.02 137.30 9.5% 1,000,000 2340.72 2578.02 237.30 10.1% 1,500,000 3230.72 3568.02 337.30 10.4% 2,000,000 4180.72 4652.02 471.30 11.3% TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR CUSTOMERS WITH A 8" METER BASE RATE = $1200.00 COMMODITY RATE: TIER 1 = $1.98 FOR 0- 1,800,000 GALLONS TIER 2 = $2.45 FOR 1,800,001 3,006,000 GALLONS TIER 3 = $3.25 FOR USAGE OVER 3,006,000 GALLONS GALLONS BILL AT THE BILL AT THE AMOUNT OF PERCENT OF USED IN CURRENT PROPOSED INCREASE INCREASE 1 MONTH RATE RATE PER MONTH 0 1125.00 1200.00 75.00 6.7% 500,000 2013.22 2188.02 174.80 8.7% 1,000,000 2903.22 3178.02 274.80 9.5% 1,500,000 3793.22 4168.02 374.80 9.9% 2,000,000 4743.22 5252.02 508.80 10.7% GOLF COURSE CONSERVATION RATES TO BECOME EFFECTIVE WHEN USAGE EXCEEDS THE ARIZONA DEPT. OF WATER RESOURCES ANNUAL ALLOTMENT. t r t 4 TOWN OF ORO VALLEY 7UNCIL COMMUNICATION MEETING DATE: April 4, 2001 TO: HONORABLE MAYOR & COUNCIL FROM: JEFF GRANT, HUMAN RESOURCES DIRECTOR SUBJECT: Ordinance No. 0 01- 10 AMENDING POLICY NO. 10, ATTENDANCE AND LEAVES, OF THE TOWN OF ORO VALLEY PERSONNEL POLICIES AND PROCEDURES CODE,AND ADDING POLICY NO. 30 PROVIDING FOR ON-CALL AND EMERGENCY CALL-BACK PAY. SUMMARY: TheValley a Town of Oro adopted the Town of Oro Valley Personnel Policies and Procedures p Code by Ordinance (0-99-35) A ril 21, 1999. In addition to corrections of minor, typographical errors, two on p personnel revisions to an existing policy and a new policy with two distinct provisions are recommended for inclusion in the Personnel Policies and Procedures Code at this time. 1. Creation of a new Policy (Policy entitled "On call and Emergency Call Back pay": The proposed #30) new Policy establishes Oro Valley practices for awarding non-exempt employees both"on-call" and "call- back" pay. Thesefairly common practices in other public and private sector organizations. In the former who employees w o serve in "on-call" status either "after hours" or on weekends will receive pay for all ours served while in "on-call" status. In most of the other jurisdictions, the rate of pay for such "on-call" is minimal; only �tus at best a fraction of the employee's normal pay rate. The common practice is to pay eligible employees for each hour of their "on-call" status. In return for their receipt of the "on-call" pay, readily available duringtheir assignment. The employee also agrees to remain drug and employees agree to be re y fit for emergency dutyat anytime during the "on-call" period. If an "on-call" employee has to alcohol free, and g y y report to work, theyreceive their normal rate of pay (plus overtime premium, as appropriate) for all hours licwill provide that the Town pay all duly-identified "on-call" employees the sum of worked. The proposed Po y $1.00 per hour for the entire period of their"on-call" status. The second part of this Policyestablishes a consistent practice of paying employees who are not formally "on- call" but are asked to return to work because of bona fide emergencies. Emergencies could include (but are not limited to) storm damage,e, pJ ower failures, major accidents, fires or other situations involving public safety proposed Policy,According toose the ro d Polic , non-exempt employees will receive a minimum of two hours of pay for each "call-back" situation. 2. Amending the "Attendance and Leaves" Policy (Policy #10) to add two new sections. The first section is entitled "Bereavement Leave": Under this amendment Bereavement Leave will be made available to employees upon the death of an immediate family member in order for them to arrange and/or attend funeral Paid absence upto three days (local) or five days (out-of-state) will be available to regular employees services. Pa y of the Town. The absence is not chargeable to sick leave, annual leave or compensatory time off balances. It is that situations qualifying for Bereavement Leave will not qualify for coverage under the Family assumed q y g Medical Leave Act. he second section to be added is entitled "Authorization of Transfer of Annual Leave and/or Sick Leave": This has been a practice of the Town that has been authorized pursuant to a Standard Operating 19) for severalyears. The purpose of this amendment to the "Attendance and Leaves" Policy Procedure (SOP # p � (Policy #10) is to establish the same practice in Policy form. ti ',TSCAL IMPACT: (1) It is estimated that an individual "on-call" employee will cost the Town proximately $ 3200year er assuming 123 hours of available non-regular work hours per week. (24 hours x p 7 day s 45 hours). The total cost will be calculated by the number of "on-call" employees required for each affected department (initially onlythe Water and Public Works Departments have identified the need for on assignments)."on-call" assi nments). At this time the total number of"on-call" employees town-wide is not ceed four resultingin a maximum annual cost of the "on-call" program of approximately expected to ex $12,000. (2) The cost of implementinga Bereavement Leave benefit is minimal given current trends. If utilized by 5% of the current staff, the cost directlyattributed to Bereavement Leave is not expected to exceed $5,000 in an average fiscalyear, however since all employees are budgeted for 52 weeks of salary per year, there is no p incremental increase in costs. pp SUGGESTED MOTION: I move to approve Ordinance No. 0 01 - 10 amending the Town of Oro Valley Personnel Policies and Procedures Code. ATTACHMENT: Ordinance No. 0 01- 10 . Jeff Gra't, Human Resources Director Chuck Sweet, Town Manager ORDINANCE NO. 01 -10 AN ORDINANCE E OF THE TOWN OF ORO VALLEY,ARIZONA AMENDING 0 ATTENDANCE AND LEAVES, OF THE TOWN OF ORO POLICY NO. 1 , VALLEY PERSONNEL POLICIES AND PROCEDURES CODE, AND ADDING POLICY NO. 30 PROVIDING FOR ON-CALL AND EMERGENCY CALL-BACK PAY; REPEALING ALL RESOLUTIONS, ORDINANCES, AND RULES OF THE TOWN OF ORO VALLEY IN EREWITH; PRESERVING THE RIGHTS AND DUTIES CONFLICT TH , THAT HAVE ALREADY MATURED AND PROCEEDINGS THA.T HAVE ALREADY BEGUN THEREUNDER. WHEREAS, on April 21, 1999, the Town Council did adopt Ordinance Number (0) 99- p that certain document entitled, "Town of Oro Valley Personnel Policies and 3 5, which made . Procedures Code," part of the Town Code and the official procedural manual for all Town employees; and WHEREAS, the Town has deemed it necessary to amend part of Policy No. 10, incorporated herein bythis reference, providing for the inclusion of Bereavement Leave and � Policy Transfer of Leave; and establishingNo. 30 providing for On-Call and Emergency Call- Back pay, and WHEREAS,S, p ursuant to Arizona Revised Statute § 9-240,the Town has the authority to provide policies and proceduresemployees for its and the Town believes an amendment to the Town ofOroValley Personnel Policies and Procedures Code is in the best interest of the employees of the Town. NOW, THEREFORE, BE IT ORDAINED by the Mayor and the Council of the Town of Oro Valley, Arizona, that the certain document, known as the "Town of Oro Valley Personnel Policies and Procedures Code," is hereby amended as follows: SECTION1. PolicyNo. 10 is amended to include the following additions shown in ALL CAPS: Policy 10 ATTENDANCE AND LEAVES SECTION 14—BEREAVEMENT LEAVE: UPON THE DEATH OF A FAMILY MEMBER, ALL REGULAR EMPLOYEES WHO ARE ON ACTIVE DUTY (I.E., NOT ON ANOTHER FORM OF LEAVE OF ABSENCE) ARE ELIGIBLE TO RECEIVE UP TO Policy No 10 Amendment/Addition of Policy No.30 THREE WORKING DAYS OF PAID LEAVE (NOT CHARGED TO SICK LEAVE OR ANNUAL LEAVE). UP TO TWO DAYS OF ADDITIONAL PAID ) LEAVE MAY BE GRANTED FOR OUT-OF-STATE TRAVEL. BEREAVEMENT LEAVE MUST BE APPROVED BY THE DEPARTMENT HEAD AND THE TOWN MANAGER. DOCUMENTATION RELATING TO THE DEATH MAY BE REQUIRED. FOR BEREAVEMENT LEAVE PURPOSES, "FAMILY MEMBER" IS A SPOUSE, CHILD, MOTHER, FATHER, MOTHER-IN-LAW, DEFINED AS -LAW STEP-PARENT, STEP-CHILD, BROTHER, SISTER, FATHER-IN-LAW, ES -IN-LAW OR SISTER-IN-LAW. IN SOME CIRCUMSTANCES, BROTHER-IN-LAW, BEREAVE MENT LEAVE MAY BE APPROVED FOR THE DEATH OF A GRANDPARENT WHO HAS ACTED IN A PARENTAL ROLE. SECTION 15 TRANSFER OF SICK LEAVE, ANNUAL LEAVE OR COMP-TIME: IT IS THE POLICY OF THE TOWN OF ORO VALLEY TO PERMIT THE TRANSFER OF COMPENSATORY TIME-OFF, ANNUAL LEAVE, AND/OR SICK LEAVE BETWEEN EMPLOYEES SUBJECT TO THE FOLLOWING CONDITIONS: 1. THE DECISION TO AUTHORIZE THE TRANSFER IS AT THE SOLE DISCRETIONDOF THE RESPONSIBLE DEPARTMENT HEAD(S) AND THE TOWN MANAGER. 2. THE TRANSFER IS MADE ON A DOLLAR-FOR-DOLLAR BASIS (I.E., HIGHER SALARY COMPUTED INTO LOWER SALARY HOURS, OR LOWER SALARY COMPUTED INTO HIGHER SALARY HOURS. THIS IS TO ENSURE THAT THE TOWN DOES NOT INCUR ANY ADDITIONAL COSTS OR OBLIGATIONS AND IS NOT ADVERSELY IMPACTED BY ALLOWING THE TRANSFER OF TIME. 3. REQUESTS FOR TRANSFER OF COMPENSATORY TIME-OFF, ANNUAL LEAVE, OR SICK LEAVE MUST BE MADE IN WRITING TO THE RESPONSIBLE DEPARTMENT HEAD(S) AND TOWN MANAGER PRIOR TO THE APPROVAL OF ANY TRANSFER. THE SPECIFIC REASON FOR THE TRANSFER MUST BE INCLUDED ALONG WITH ANY DOCUMENTATION SUPPPORTING THE REQUEST. 4. TRANSFERS WILL ONLY BE GRANTED FOR EXTENUATING CIRCUMSTANCES TO THE RECIPIENT AND ONLY IF THE RECIPIENT IS NEAR OR AT A ZERO SICK TIME BALANCE. Policy No 10 Amendment/Addition of Policy No.30 5. TRANSFERS SHOULD ONLY BE IMPLEMENTED FOR THE ANTICIPATED PERIOD OF ABSENCE FOR THE AFFECTED EMPLOYEE (I.E., THE RECIPIENT SHOULD NOT BE LEFT WITH A LARGE SICK LEAVE BALANCE FOLLOWING THEIR PERIOD OF ABSENCE). 6. THE RECIPIENT MAY ONLY USE THE DONATED SICK LEAVE FOR REASONS COMPLYING WITH THE NORMAL TERMS OF SICK LEAVE FOUND ELSEWEHRE IN THIS POLICY. POLICY 30- ON-CALL AND EMERGENCY CALL-BACK PAY N 1. POLICY: IT IS THE TOWN'S POLICY TO REWARD EMPLOYEES SECTIO WITH COMPETITIVE SALARIES AND BENEFITS. IN ORDER TO ENSURE THAT WE ARE COPMPETITIVE WITH COMPENSATION AWARDED TO EMPLOYEES WHO AS A CONDITION OF THEIR EMPLOYMENT ROUTINELY DEAL WITH VARIOUS EMERGENCY SITUATIONS, THE FOLLOWING WILL APPLY: SECTION 2. ON-CALL PAY: AN "ON-CALL" EMPLOYEE SHALL BE DEFINED AS A NON-EXEMPT EMPLOYEE WHO IS REQUIRED TO BE PREPARED TO RETURN TO WORK DURING NON-REGULAR HOURS. "ON-CALL STATUS" IS SYNONYMOUS WITH"STANDBY STATUS" AND REQUIRES THAT AN ESTABLISHED ON- CALL PRACTICE BE DEVELOPED BY THE DEPARTMENT HEAD AND APPROVED BY THE TOWN MANAGER PRIOR TO AN EMPLOYEE RECEIVING COMPENSATION PURSUANT TO THIS POLICY. GENERALLY, ONLY EMPLOYEES WHO ARE INCLUDED ON APPROVED ON-CALL LISTS MAINTAINED BY THE DEPARTMENT HEAD AS AUTHORIZED BY THE TOWN MANAGER WILL BE ELIGIBLE TO RECEIVE ON-CALL COMPENSATION DURING A PAY PERIOD. EMPLOYEES ASSIGNED TO ON-CALL DUTY ARE PAID AN AMOUNT ESTABLISHED BY ADMINISTRATIVE POLICY AS APPROVED ANNUALLY IN THE TOWN BUDGET. TIIVIE SPENT ON ON-CALL STATUS DOES NOT COUNT AS HOURS WORKED FOR OVERTIME PURPOSES, HOWEVER THE PAY FOR ON-CALL DUTY IS COUNTED AS WAGES FOR THE PURPOSE OF COMPUTING AN EMPLOYEE'S REGULAR RATE OF PAY FOR OVERTIME PURPOSES. IN RETURN FOR THE RECEIPT OF ON-CALL PAY, EMPLOYEES SERVING IN ON-CALL STATUS AGREE TO BE READY TO RETURN TO WORK AS NEEDED. THE LOCATION AND ACTIVITIES OF THE EMPLOYEE REMAIN AT THEIR OWN DISCRETION DURING THEIR ON-CALL STATUS. THEY MUST, HOWEVER, ENSURE THAT IMMEDIATE CONTACT WITH THEM IS POSSIBLE AT ALL TIMES, AND THEY MUST BE ABLE TO ARRIVE AT THE WORK SITE WITHIN A REASONABLE PERIOD OF TIME(I.E., IN MOST CASES, WITHIN A Policy No 10 Amendment/Addition of Policy No.30 • PERIOD OF 45 MINUTES, LESS). THE EMPLOYEE ALSO AGREES TO OR REMAIN FIT FOR WORK WHILE ON-CALL. "FITNESS FOR WORK"REQUIRES THAT "ON-CALL" EMPLOYEES NOT BE IMPAIRED BY DRUGS OR ALCOHOL, AS DEFINED UNDER THE TERMS OF POLICY NO. 25—DRUG FREE WORKPLACE. SECTION 3. EMERGENCY CALL-BACK PAY: ONLY NON-EXEMPT MPT EMPLOYEES ARE ELIGIBLE TO RECEIVE EMERGENCY CALL-BACK K PAY. AN ELIGIBLE EMPLOYEE WHO IS CALLED BACK TO WORK AFTER THEIR SCHEDULED HOURS OF WORK HAVE ENDED AND WHO RETUIRNS TO WORK BEFORE THEIR NEXT REGULARLY SCHEDULED WORK SHIFT, SHALL RECEIVE A MINIMUM OF TWO HOURS OF PAY. THIS APPLIES TO EMERGENCY SITUATIONS ONLY, AND THE NECESSITY FOR THE CALL-BACK MUST BE APPROVED BY THE DEPARTMENT HEAD OR THEIR DESIGNEE ONLY. THE CALL-BACK PERIOD SHALL COMMENCE WHEN THE EMPLOYEE IS NOTIFIED TO RETURN TO WORK, INCLUDING TELEPHONE CONTACT. THE CALL-BACK PERIOD ENDS WHEN THE EMPLOYEE COMPLETES THE JOB ASSIGNMENT OR AT THE BEGINNING OF THE EMPLOYEE'S NEXT REGULARLY SCHEDULED WORK SHIFT, WHICHEVER OCCURS FIRST. THE EMPLOYEE MUST BE ABLE TO RETURN TO WORK WITHIN A REASONABLE TIME PERIOD FOLLOWING THE TIME THAT THEY ARE CONTACTED. SECTION 2. This Ordinance is determined to be a public record and three copies of such Ordinance are to remain on file in the office of the Town Clerk. ValleyOrdinances, Resolutions, or Motions and parts of Ordinances, SECTION 3. All Oro Resolutions, or Motions of the Council in conflict with the provisions of this Ordinance are herebyrepealed, effective as of the effective date of this ordinance. SECTION 4. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. SECTION 5. This Ordinance shall take effect as provided by law. PASSED AND ADOPTED Mayor byMa or and Town Council, the Town of Oro Valley, Arizona, this 4th day of April, 2001. Policy No 10 Amendment/Addition of Policy No.30 HI"t� L04eLrJ�.�1 1,...)-11 f t� 1'I 1 o�,1-"IL 4+CC1' � C}4J C7;� DIM.) 1 U 1 �U f �• r■lie • WILLIAM NOVOTNY JAMESLAW OFFICES JAMES P,ADAVID J.OUW44ET�E G P.ARMSTRONG* JAMES H.FATTERStN �C�A�'TYR�&FRI�C3LAI�C,ERr P.A- CASS ti.BRA W.I�►�N MICHAEL M.PO OMSK! MARISCAL WEEKS, FREDDA J. W.80RCHE1{S Itl1AX4NE�4. C10.35A1'j�` L.PR1N4t-E JAMES T.BRASELTON ANDREW5 ,.� 2901 NORTH CENTRAL AVENUE DAVID G.BRAY LEONCE A.RICHARD SUITE 200 ANTHONY BURG' STEPHEN E.t�acl MICHAEL7Et�1C�ER�NCCI.J RN AMES 5.R1GBERG memo.S.RUBIN PHOENIX,ARIZONA 55tt'12-2705 SGBT L.CLAUS PAUL EL R. +N P.BRUCE CONVERSE MtCHAE1.R.SCHEURICH P. ROBERT L.SGHWARTZ ._ JASON A.FAME ER Y VALERIE C.SHEEDY FRED C ROBERT A.SKULL + j�}285-5000 GLENN M.¢ELDMAf'I TERRY L.TEDESGa TELEPHONE:RICHARD GAF FRIEDLANDER ���J.TNP08�� FAX: (602)�$�f-rJ''I� GERALD DAVID I.THOMPSON A.IipDSON ANNE L T11FFEt�i --- �,rpn'A.HOLD 9 H. MICHAEL Q DENISE U.WALKER WRITER'S DIRECT LINE:602-285-6024 BROOKEg on�ttrwrnf.com CATHY L.KNAPP ALLISON S.WE1NSToc� E-MAIL:jhrl- DAVID L.1-ANS4C`r PETER A.WINKLER OUR FILE a 7138-41 KELLYEM.LEVY STEVEN D.WOLFSON W.LEWIS MICHAEL E.WOOLF DOMINICA J.MINORE CLAUDIA D.WORK BRIAN M.MUELLER LISA A.NATHAN ..-5- •Admitted in California and OV�E only ckA'N' *4* PHILL4F' EKS(1438.49$8) pf2re.,j± cif°( DONALD N.MCIN YRE(1932-19915) C April 4,2001 Ca -o VIA 1 FACSIMILE--520-297-0428 Z.4....-- 4 Mayor Paul Loomis and Members of the Oro Valley Town Council c/o Kathryn E.Cuvelier,CMC Town Clerk Town of Oro Valley 11000 North La Canada Drive Oro Valley,Arizona 85737-7015 Fee,Eisenberg Company Appeal Re: Oro'Valley Water Development Dear Mayor Loomis and Members of the Ow Valley Town Council: of Lewis and Roca's Tucson office, • together with Frank S. Bangs, Jr., Esq. that were assessed by This office, connection with its appeal of the fees the Eisenberg company in Donn 'c water to the "inline" stores at the representsto supply domestic Town for the water meters necessary requests,this matter was set fore Vistoso Plaza. Pursuant priorto tl constructed Safeway e' For reasons related to both the recentlyApril,2001 me t . Town Council at your our we concluded hearing before the • •o investigation required on I of the Town AttarneY and additional interests of everyone involved. Although our absencewas of the hearing that.a Fob for your second meeting in April, it is our would prefer that the matter be reset Thus,as an accommodation to clientunderstand at that meeting. • g you have a"crowded"agenda APF 04 2001 13: 11 FR MAR I SCAL WEEKS 602 285 5100 TU 1152022'J41.(b� r. April 4,2001 Page 2 '1 have been provided with members of the Town Council tion of the appeal, in an effort to ensure that �prior to their consideration , , second the Town andinformation relevant to this matt � hearingat the Town Council's all of the hereby a the matter be reset for we are requesting that in May,2001.1 dance with the meeting reset in accordance ttheh�nghasbeen Please contact us to confirm regard. tiara in this g We appreciate your cooperation foregoing. Very trulyyours, James T.$raselton For the Firm 31'B'Ynja cc: Frank S.��g sx Esq.(via fax) Craig Eisenberg(via fax) Dan L.Dudley,Esq.(via fax) Tobin Sidles,Esq.(via fax) F:tUc,ER91TI`H spondenceNs Council Li'4-3.doc 3,2001,the date on which we understand the Town Council client is unavailable on May Our will hold its first meetingin May,2001. --- ** TOTAL PAGE.03 ** , TnWNOFOROVALLEY 5 , „ 7 GULARSESSION Pagefof2 COUNCIL COMMUNI CATI ON MEETING DATE: 04/04/2001 TO: B ON ORABLE MAYOR AND COUNCIL 1 FROM: Dan L. Dudley, Town Attorney i SUBJECT: APPEAL AND DEMAND FOR REFUND OF WATER DEVELOPMENT FEE BY DEVELOPER OF THE SAFEWAY V1STOSO PLAZA, MR. EISENBERG. (PURSUANT TO ORO VALLEY TOWN CODE SECTION 13-3-6). SUMMARY: On April 5, 2000, Oro Valley's Mayor and Town Council Adopted Ordinance 00-11. Ordinance 00-11 was underpinned bya comprehensive study of the Town's potable water system infrastructure that was completed on January19, 2000, Resolution 00-05. The comprehensive study revealed that the Potable Water P System Development fee, in existence prior to Ordinance 00-11 was inadequate to cover the future costs of p development of the Town's potable water system infrastructure. Consequently, in an effort to force development to velo payfor itself, the Town passed Ordinance 00-11. Ordinance 00-11 was passed and adopted on ito, April 5, Consequently,Cuently, the increased fees went into effect on July 5, 2000. As a result, it was Town Water Utilitypolicyto apply the water development fees in place prior to adoption of Ordinance 00-11, for all PPy water meter applications received prior to the July 5, 2000, effective date. Arizona Law mandates the standard constructive notice requirement for Town Code changes. 9-812 referencingA.R.S. § 39-204 describes the Town's publication/notification requirements when A.R.S. § enacting Ordinances. The requirements are as follows: Whenpublication of a notice in a newspaper is directed or authorized by law, it shall be in a newspaper of general cteral earculation printed in English. 1f the number of times the notice is to be published hed is not specified, publication shall be, . . . If a daily newspaper,four consecutive times, . . .1f the place of publication o specified,the notice is not s eced, ublication shall be, . . . If by a district, city or town officer, board, or commission, or by any person in a district, city or town, in a newspaper printed and published within the territorial limits thereof A.R.S. 5S 39-204. In addition to the statutory mandate, the Town personally notified all property owner developers and agents of which it was aware who could be effected by Ordinance 00-11's increased fees. Unfortunately, Developer may not have been one of those notified. (Moreover, it is unclear as to whether or not any of Developer's. agents were in fact made aware of Ordinance 00-11 prior to this dispute). Therefore, Developer p `" Ordinance 00-11. was at a minimum constructively notified of the increased fee requirements of At someP oint Developer became aware that the increased fees imposed by Ordinance 00-11 development.appliedto the Safewaydevelo ment. Subsequently, through his attorney, Developer appealed the application of that ordinance and the associated increased fees in the amount of $94,410.00. Developer's attorney, Mr. Braselton, alleges that Developer had contacted the Town Water Department staff regarding these fees that P vn staff assured Developer that the fees in place prior to the implementation of Ordinance 00-11 would be plied to his client's development. These allegations are in direct conflict with Town Water Utility policy f "WN OF ORO VALLEY Page 2 of 2 ' -,,i, COUNCIL COMMUNICATION MEETING DATE: 04/04/2001 which applies the fee structure in place prior to the effective date of Ordinance 00-11 for all water meter applications received prior to July 5, 2000. Further, no one within the Town Water Utility recalls such conversation. nor has developer provided the Town with the name of the individuals. The Town complied with all legal formalities with regard to Ordinance 00-11. The Town completed a comprehensive study of the Potable Water System infrastructure and adopted that plan by Resolution No. (R) 00-05 on January 19, 2000. On February 2, 2000 the Town adopted Resolution No. (R) 00- 06providing public notice of the Town's intent to increase its Potable Water System Development Fee and v setting aP ublic hearing on March 15, 2000 to consider that increased fee. On April 5, 2000 Ordinance No. (0)00-01 was adopted by the Mayor and Council. Notice was posted continuously from April 19, 2000 until May 18, 2000. Notice was published in the Daily Territorial for four (4) consecutive days from April 24, 2000 through April 27, 2000. As a result adequate legal notice has been provided to all interested parties of the P increased fees and the effective date of those fees. RECOMMENDATIONS: 1 recommend the Town Council deny Developer's appeal and application for refund. litist. ATTACHMENTS: Ordinance 00-11 . Letter from Developer's Attorney to Town Attorney dated 10/31/00 3. Letter from Town Attorney to Developer's attorney dated 11/2/00 4. Letter from Developer's Attorney to Town Water Utility Director dated 12/27/00 SUGGESTED MOTION: I move to deny the appeal and application for refund of the Developer. 1 f - 4 kfir# , '-71 CL't--' • fr Lie7 7 Sig re of Town A orney c' iIar/040401 CC re Eisenberg Development fee Appeal/final �O F/Conn il/Rcgi t? • • (if ORDINANCE NO. (0) 00-11 AN ORDINANCE OF TELL TOWN COLICIL OF THE TOWN OF ORO VALLEY, I1�IP Q C T FEE RELATING TO ARIZONA, AMENDING THE DEVELOPMENT THE TOWN OF ORO VALLEYUTILITY WATER POTABLE WATER TIONS 15-17-5 AND 15-17-10 OF THE ORO SYSTEM; AND A.�IE�tDL'�G S�'C� VALLEY WATER CODE. -. ..T .� a "hook-up � �" sometimes referred to as a "connection fee") WHEREAS, the Town ado��e� le.. (also ,, o W�iE fee �, ,-- A.R.S. § 9--�6�.0� on November 6. 1996, by Ordlnanc�, as a development impact t.lsuant to - � . . ;_ �_' "- 7-10; and ., ,. ,� inthe TownCode (Water Code) at Sections 15 1 i 5 and 1 1 Igo. 096- --. coalne.. �.... T ����� theso-called "hook-up fee" or "connection feet' would be more WHEREAS, the Town believes es P Fee," referred e "Potable Water System Development r ee, and accurately to as th � T a comprehensive stud• of the Town's WHEREAS, on January 19, _000. the Town completed _ Resolution --�� adopted a Potable Water System Master Plan by potable water system lnrras�acture and kw No. (R) 00-05; and . - � Water SystemFee is not adequate to cove: the istmg Potable Development WHEREAS, the e. � fo water infrastructure as identified in the costs of constructing the Towns potable system Town's Potable Water System Master Plan; and -� TownResolution No. (R) 00-06, provzdin� public _000 the adopted _ WHEREAS, on February � r rFee and setting. a March 15, increase the Potable Water System Development _ notice of its intent to 2000 public hearing to consider the increased fee; and .. oro 2, ?000, a report entitled"Potable Water System WHEREAS, at all times send., r..brtlary P been on file T the basis of the proposed increased fee, has Development Impact F.,..s, which explains P . available for public review and comment; and with the Town and WHEREAS, the Town held a March 15, 2000 public hearing on the proposed increase in the Potable Water System Development Fee; and . Fee adopted pursuant to this Ordinance has the Potable Water System Development p �����' � modifications and adjustments 'vin due consideration to proposed J been determined after giving ��ested and proposed through the public hearing process. sum` P P kire BE IT ORDAINED the Mayor and Council of the Town of Oro (16., NOW, THEREFORE, byValley, that the Potable' le Water System Development Fee is amended and incorporated into the Town Code (Water Code) of the Town ofOroValley-as-follows: SECTION 1: Oro tia.Ie✓ Town Code (Water Code) Section 15-17-10 is amended by striking_ that section. SECTION _2: Oro Valley Town Co (Water Code)• deSection 15-1i is amended by saking that . section and inserting. the following, attachment. SECTION 3:• T"n e various Town officers and employees are authorized and directed to perform all acts necessary or desire to eve effect to this Ordinance and to make interpretations of it. _ phrase or portion of this Ordinance is for SECTION 4: If any section. subsection, sentence, clause, invalid unconstitutional by a decision of a court of competent any reason found to be or uncon competent jurisdiction, s~ affect the validity of the remaining portions of this Ordinance. such decision shall not _ SECTION 5: In accordance with �,0�, this Ordinance shall not be effective until 90 A.R.S._�R ..c § 9 days after the date set forth below. A.R.S. 41-1346, the _ovening body of each county, city, town, or SECTION 6: Pursuant to _ § .. • ,' � shallmaintain record management for local public records and other political subdivision maintain of e are e ' Ordinance is a public record and three copies said Ordinance It has been determined that this to remain on file with the Town Clerk of Oro Valley. PASSED AND ADOPTED by Mayor and T own Council, the Town of Oro Valley, Arizona, this 5th day of April, 2000. TOWN OF ORO VALLEY f � ATTEST: •aul H. Loomis, Mayor Kathri, 1E. Cuvelier, Town Clerk "Potable Water System Development Impact Fees" APPROVED AS TO FOR � � • (0) report is on file in the Office of the Town Clerk for public review. The office is locatec 11,000 N. La Canada, Oro Valley. Office hours Iftwider • 44 are 8:30 - 5:00 p.m. 1. . Dudley, Town Attorne' an� PUBLISHED: Daily Terr orial April 24, 25, 26, 27, 2000 POSTED: April 19 - May 18, 2000 rg Ord. ,tU)UU—i1 r _ ATT ACHME�+"T NO. 5 CASE 38 Potable Water System Development Impact Fee Schedule Singie-F amiiv ''Commerciaii Irrigation (non-turd Meter Size Residential Fees Industrial Fees Meter Fees , 34,080 3,193 5/8" 31,774 8 I ,, 1 S4.435 310.200 ( 87,983 1 1/_ 2" 38.870 520.400 315,965 2" 314.192 332.640 825,544 3" -__.- i 365.280 351,088 4" 8102.000 , 379.825 1 6" 3204.000 , 3159,650 8" ---- 340 8.000 3319.300 of-:.omaster-metered TPS- � ;� the higher of S834 per unit Tne meter component �... fee for :.... residential uses 1s ` or the single-family resided:al fee(s) for the master meter(s)* meteredresidentialunits shall the single-family residential fee for each meter. Individually pay _ Turf usage fee is S18,351 per acre of turf * Potable Water System Development Fee for commercial/industrial and master- meteredThe total Potao�e usesthe sum of the meter component set forth above and the following residential is flow for uses reeuirnmore than 1,000 gprn of fire flow (based supplemental fee based on fire g_e�e.opm on the total area of a . development and the fire flow requirement as deter used by the Fire Department): --- Fire-Flow Reauirement SDIFs 1.001 -1.500 gpm 33.230/meter 1,501 -2,000 gprn 314,847 i meter I 326,151 ;�meter 2,001 -2.5 00 gpm • shall bepaid when conszi uction permits are issued. For all other For residential uses, this ie., fee shall be paid when a water mete: is obtained. If water system enhancements are uses, this required in order to have sufficient capacityto provide water to a development which will be vide either served pursuant to a line extension agreement, the line extension agreement may pro provided by this section at the time of entering into the line that the developer pay the full fee e the agreement or that the develop construct all system enhancements needed to sere extension development which is the subject of the line extension agreement r Revised 3/8/00 • ORO VALLEY WATER UTILITY POTPOTABLEWATER SYSTEM DEVELOPMENT D P ACT FEES SUMMARY OF FEE SCENARIOS (Fees relative :o typsinglefamily residential meter—5/8" x 3/4") Scenario Build-Out Interest EDU G.C. Total I Period Rates Fee Fee Fee Report as Submitted 49 years 7.0/8.5 31.934 388 32,022 -. 7.0/7.5 � $1,847 X88 X1.9>> Case 1 1 -�9 years II Case222years 7.0/7.5 S1,497 X88 31,5851 Case 3 34 years 7.0/7.5 1,649. ; $88 $1,737 Case 3B 7.0/7.5 i $1.686 � X88 � $1-� �_,�4 � 4 years REPORT IN SUPPORT OF POT ABBLE WATER SYSEM DEVELOPMENT IMPACT FEES POTABLE WATER SYSTEM DEVELOPMENT IMPACT FEES P-eaurea for TOWN 01 ORO V A LLEV WATER UTILITY DEPARTMENT Prepared by: TOWN OF ORO VALLEY STAFF David Hook. P.E.. Water Utility Director David Andrews. Finance Director Dan Dudley. Town Attorney Jeff-Weir. C.E.D.. Economic Development Administrator WESTLAND) RESOURCES. INC. Mark Taylor. P.E.. Principal Thom Martinez P.E.. Senior Project Engineer GUST ROSENFELD. P.L.C. Frank Cassidy. Attorney at Law Thomas Burke. Attorney at Law PEACOCK. HISLOP,STALEY& GIVEN, INC. Jim Stricklin. Managing Director Mark Reader. Managing Director Bryan Lunberg,Assistant Vice President (h,„„ FEBRUARY 1 2000 . TABLE OF CONTENTS 1. INTRODUCTION_ 11. METHODOLOGY3 WATER DEVELOPMENT IMPACT FEE SCHEDULE 5 III. POTABLE SYSTEM IV. WA_tR SYSTEM DEVELOPMENT IMPACT F E S CALCULATIONS 6 b Step 1 - Total Infrastructure Requirement Cost Step 2 Develop Standard Water Usage Based Upon Categories b / Step 3 - Develop and Tabulate EDUs•• 7 Step 4- Develop Standard Cost per EDU . 7 Step : —Cost of Financing:. 8 Step 6 —Determine Method for Allocating Development Fees . S p 8 Step 7 — Water System Development Impact F;: Calculations 8 Steps - - — Multi-family System Development Impact Fees ' 9 Step 9- Turf System De:-elopment Impact Fe= . - 9 SteP 10— Fire-flow System Development Impact ee. Appendix A— Financial Analysis and Requirements I. INTRODUCTION The Town orOro Valley :gas recently adopted a Potabie Water y'stem Master•as�e -Plan (PWM-P). The PWMP rroiec:s existing uses. future populations. water system ae^ arcs. and infrastructure requirements n for the potable water system. The � f rzstracture requirements «•ere separated into two � ' distinct cateuo ries: existing and future infrastructure requirements based upon population and land use _ projections. The existing system requirements were developed based upon the existing unity currently being served and the existing platted lots :lot yet connected to the system. The existing connections and platted units wereo existing demand. and the analysis of the infrastructure requirements for these facilities considered existing were determined ined based latah a hiulher level at. water service to customers. The cost burden of these facilities will be recovered from existing rate payers. with two exceptions. The first exception is the infrastructure facilities required to serve the existing `T;; ir courses. To meet the design crueria proposed in the PWv1P. these additional facilities will be funded as new ovate, sti sten _ ,,Zlstitzt. system upgrades. P T It is anticipated that the existing golf courses will be transferred to alternative _ - water resources within the :text five `ears. The facilities previously used to sucpiy the Golf courses will be available to serve future _owth. The cost of:hese facilities, minus depredation. will be for the benefit _ of fu ture customers and are included in the system development impact fees. The second exceptiona portion is of the existing platted lots which will eventually be developed after the yelp im act fees are adopted. It is anticipated that potable water system new system de pmerit P development impact fees will be in effect beginning June :000. It is anticipated that approximately 1,000 lots will be connected to the system after this date. The 1.000 lots and platten, undeveloped corresponding infrastructure cost will be transferred to future development and are included in the water system impact fee calculations. Master Plan. Future System accordance with Table 17 of the Water Buildout Summary. it is anticipated that there will be approximately l 5.135 additional.single-family units. 5.064 additional multi-family _ units. and 1.546 additional acres of commerciaii industrial facilities. As developed within the PWMP, infrastructure rea uirements for these facilities are estimated to cost approximately S27.25 million and be built within the next , 20 years to accommodate projected growth. Valley Water Utility (OVWU) has maintained a policy that growth pays for itself. In order to The Oro a maintain this policy, the potable water system development impact fee has been developed in accordance y that growth pays for itself and the cost burden for infrastructure required by future with the plz�losoph. laced u on future development. The development impact fees have been developed so development be p p the cost allocations cations are distributed proportionally to the required facilities attributed to the development. Proportionality theof ,. costs are generally based upon assessing standard water usages for single-family (\W iNDO W TEMPtinto•a t«report ape residential units. multi-family residential units. commercial/industrial. irrigation. and turf users. The 1lLy impacts fees will be coilec:ed based upon typical water usages for these categories. The design of the potable water system . is based upon the anticipated water usagesfor different tate ones ofdevelopment. The higher the water usaue of a laciiity, the hither the cost %viii be to serve such facilities. hence a higher impact fee for larger users. • c,w,MOOWSITEN4ftwoosa ran resort arm 2 U. METHODOLOGY water system costs between different types of users is to develop i �--�� for �;iCC�tiilu �`at... S_ The method selected -. equivalent dwelling unity .,�r,�s)� . E.--.2)Lis standardize. water usaL-e types based upon the ave-age �....� •• method of standarcization is based upon aver-ace daily consumption of equivalent rosiaential units. This 111...1z rf demand For sili_rle-tan1,V units. multi-family units. C^ 1Terciallindustria1 facilities, irrigation, and to users. This allocation method includes the following steps: 1. � � Hent costs due to future gre��'ti1 to be repaid by water Determine the total infrastructure requirement system development impact fees. _ Develop separate categories of usage and estimate the average daily usage per unit based upon • historic usaue ander ►eneral planning numbers. _ 3. usage type and sum the total �Dl,'s required for the pevelce and tabulate EDUs for each waterus �_ _ . system at buildout. 4. Develop .arc :.:st per EDU based upon the total cost divided by the total EDUs served. a standard 5. -tivritin� fees to base infrastructure tees to develop Add debt service. cost of issuanceand u11ae... total water system costs for development of an impact fee schedule. 6. Determine a method for allocating costs to future customers (i.e., charge impact fees based upon unit, or per based upon meter size. acreage of development, pe;- user types - the fees can be P - T � ng standard development fees should be based upon on factors fixture unit. t 1�e metlloa for assessing such as: closely related to use and demand. easily asiiv unde-stood by customers. and ease of implementation. - reside:ltial, commercial/industrial, and non meter size (i.e.. single . faintly 7. For fees � typicalwater usage differences between user types for fes) determine tl�e ir>•�gaiion {non-turfl _ Thebased on historic water usage for different type users using the each meter size. usages are e class of same meter size. Develop meter ratios based upon typical water usage within the sam customer for different meter sizes. of multi-family usage to the standard Develop multi-family hook-up fees based upon a multiplier g. De P usage of a s1ng1y e-famil EDU to develop a cost per unit. P standard usage o f turf as a factor o f turf system development impact fee based upon 9. Develop a . EDUs. Convert the cost to a fee per acre of turf. 3 cwWINpI pWS P'�wmeet. 10. Develop a Fire-flow system development impact fee for commercial/industrial and multi-family 4hfr units to allocate lar_°r reservoir capacity " for fire Flows greater than the standard 1,000 gallons per Fire•�owsystem development lees should be minute (��pm)---for residential development. __- lire-now requirements of the facility. Fire-flow requirements above allocated based upon thefare-�othe . � ' � ' unit facilities range from 1.500 to 2.500 ap�� withitl those ge:�e:-3�1ti. provided for res:aeszt:at Oro Valley system. 4 C NWINOOW5TV4? J Ie.,.. te soc . . . . . , , ( I1. POTABLE WATER SYSTEM DEVELOPMENT T IMPac T FEE SCHEDULE Potable Water System Deveiopment Impact Fee Schedule Single-Family "Commerc:au Irrigation tnon-turn Meter Fees Meter Size Residential Fees Industrial Fees 54.650 53,639 55.055 I S11.625 59.097 -�- �0 I 518.195 l 0.l l o y S 23._ I l l=" � 529.11: -7- , 516.176 537.200 574.400 I 558.224 5116._50 590.975 I S181.950ter-...► 6 S465.000 f363.900 act fee for ccmmerciaVil�austrtal and tntilti-farnii`�:cciiao consist of�tlze total of the meter The total imp fee. plus the fire flow fees. (lb.. * amity/ Condo = 5950/milt Multi f (master metered) Turf Usage = 520,916i acre of turf = Commerc;alllndustrial. Multi-`amii�� and other users reouirina more than Fire-flow Fees j2Qfl1flre (lo\v. sea �� on the total area of development and fire-now requirement by the Fire Department) (ha P Fire-Flow Requirement 1 SD[Fs gpm• . 1500 m $3,230/meter _000 eP m 514.847/meter 1. 01 - 2.001 -1500 gpm 526.151 /meter • S c\wmoowSvT P.0...t.'r report dot SYSTEM 2, VELOFMEN 1 IMPACT FEE CALCULATICNS IV. 1�JAT1=n .. , �, � c� �t S ► -TOTAL 1NF�ASTR::C'URE REU1REMENT COST TEP 1 ����� ��ts listed in the Town of Oro Valley Potable Water System Master The future development r`, ,.lreiz�e, their fair share of rc e i cc�..to responsibility of individual development types to pay 1 Plan must be adjusted to al, Z di .,. . - � � "; ting golf courses. but •ure cost _cm onents. The existing facilities initially to serve s required lclfrastrtic. P development at buiido�ct, have been allocated to future which will ultimately be used by Future • depreciated� � +�astruc:ure values. The 1.000 p tatted, units included within the development based upon ,.,..,re...ate� lnr, �' r June alined demand) will be required to pati the new hook-up fees after eYcstic�g facility p�U!e.-•�ciz_ .`„m inTucson Water system, which i al adjustment was made \vilich excluded the units the _UO(). An additional � • � by '�,�� � 1 t is assumed that these improvements \�i it be paid for by separate may be acquired the C�� L - - was also madeFor facilities reouirlliL tire tiows above 1.000 Lpm. The fire-flow l'undins�. An e.�c�t*sloll � - infrastructure requjrene, c of 5 1.i 8 million will be assessed through the ;- re-rlow system development - lee based upon per-meter casts. not EDUs. Future Development Requirement 527.25 M Existing Golf Course Infrastructure 2.26 M 1.000 planed ed units to be built after June :000 (51.120/unit) 1 .12 M COST TO BE RECOVERED SUBTOTAL 530.63 M Units within Tucson Water Service Area (623 units x 31.120/unit) S 0.70 M Fire Flow w infrastructure (ConlmiApts) 1 .1 8 M S'S.75 M STEP 2 DEVELOP S T ANCARD WATER USAGE BASED UPON CATEGORIES • single-family, multi-family, and commercial/industrial users is based The following average usage for scclgle fax _ . • Department of Water Resources (AD�►'WR) usage for future units. The upon historic and projected Arizona been • master pian water usages include approximately five percent for irrigation. Irrigation usage has master the plan numbers and inserted separately as irrigation meters usage. subtracted from System Usage Including Five Percent for Irrigation: single-family = 286 gallons per unit per day (gpud) Multi-family = 136 gpud Commercial/Industrial = 1,200 gallons per acre per day (gpad) _ C�W I NOOW SlTF1wr'�+*��i«revort.ooc System Usage Excluding Five Percent for Irrigation: 41;11, S fi n a le-falz _i_l7_1172y upud Multi-Jamil`• = 129 2pud Commerciaii 1 ndustr►al = L10 ^dad STEP 3 - DEVELOP AND TABULATE EDUS � ofbased upon the master plan projection of 15,135 additional single- familyT1�e single-family >>timoe, units is �- � P^ but non-connected units after June 2000. 'and subtracting the units. a0ding the (�.'�00) plat:_.. Water v (6 -3 units): rc vidin a total of 15.51: projec:ed units. The EDU for multi- family ulti- Tucson w ate, service ar.... , _.- r . . ial is based upon water usage divided by the slide-family usage. tam�i� and commercial/industrial Q Growth Water + Total Usage I Usa2e Type (to buildout) Usage EDU EDUs Si eie-Pamir• 15.512 units 272 gpud 1.0 j 15.512 Multi-ramie units 129 opud 0.47 2.380 ' 5.064I Commercial 1.�; b 1 � acres I 1,10 pad i 4.20 6.493 � 1 i 1rriQation Meteranon-iurtl 5% of usage NA NA 1.283 taw 25.668 TOTAL i STEP 4 - DEVELOP STANDARD COST PER EMU l '�vidil�Q the total cost of the future infrastructure requirements (as The cost per EDU is calculated by a _ developed in Step I) divided by the total EDUs developed in Step 3. Cost per EDU = S28.75 M / 25.668 = S1.120 / EDU (without financing costs) -j-l1e aVernQe cost per EDU will be used for the system development fee base rate factors. This system overbuildout period with the exception for future cost escalations development fee will be consistent the p and growth adjustments. STEP 5 _ COST OF FINANCING In order to provide the funds necessary to build the future infrastructure requirements, tax-exempt r}' revenue bonds are projected to be issued in four installments with principal and interest to be repaid over 116- 3 0 years. It is expected that each bond issue will be amortized over a 10- to 15-year period. 7 c kw l Noow svry r... +1e•moon doe .o,, � .--P� fromsystem development fees. The cost per Thewill be repaid 7r mari l�• from revenues co l le_teo s, - bonds . . - - � financing costs � � 'P•�a! fees. u^ee���rtiltlg gees. and interest). The IL. EDU must be adjusted to :;;�;ude fina11c,1�� (i..... t.._ - EDU to S2.0 der EDU due to financing costs. The cost of fire EDU. increased sed cr....,_�_�-•I-0__P_�•_ . cost p er ., „�.. ► o to �1 �niilien to S2.5 1 million due to Iinatic:nz costs (see Appendix fi o�y infrastructure. i t�c:e..s.. from A). STEP 6 — DETERMINE =CD FGR ALLOCATING DEVELOPMENT FEES �1 E usagewithin the 0�'w�'. a system development hook-up fee based upon meter Based upon historic ��ate. � commercial/industrial.,ai. and irrigation (non-turf) fees is considered for single-family res;��:�tlal. cotnmerc;ai size appropriate and proportional to actual . � usage. The fees will be charged based upon meter size andusage - r � _unit cost for multi-family, teuories. Multi-family hook-up fees will be based upon a p • e- type for these ca condos. and master-metered actlitte s This is due to multi-family facilities generally served ova master- metered systen and a per- -e-a- hook-up tee would not be applicable :o usage. Turf system development � e and with ,�✓tiy'R redutre:nents for acreage based upon standard eater usage in accordanceo lees will be turf areas. dire-tlow system ,evelopm ent fees are estimated based upon a per-meter hook-up and var,ltng with the fire-flow re..utr e;te:.;as dictated by the appropriate fire protection agency. STEP 7 —WATER SYSTEM DEVELOPMENT IMPACT FEE CALCULATIONS 4,,, fee isbased the EDU costs previously calculated. Based upon historic Ingle-family residential upon The single-family typeof users using the same meter size. commercial/industrial water usages are water usage for different �. . , ` thanwaterusage for the same size, single-family residential meter. In typically 2.3 times higher the -- "p typical `msutntJtiotz is approximately 1.5 times higher than the addition. irrigation (non-turf) users cc single-family residential users for the same meter size. These factors were consumption of standard ��t1Rt.. family r s ,• . P � cost for cotnmer^iai�tt�austrtai ata irrigation fees. The increase in developed to properly proportion the - . size. isdeveloped from the American Water Works Association all categories, based upon meter siz... P (AWWA) Manual No. 6 icy , V fcr meter ratios. The ratios are standard increases based upon standar meter capacities and typical usage :or the meter sizes. Irrigation AA WW M6 S.F. Residential Comm/lnd Fees (non-turf) Fees Meter Size Meter Ratio Fees (1.0 factor) (2.3 factor) 1 (1.8 factor) 52.02: 54.650 53,639 5/8" � 1.0 I 55.055 511,625 59,097 �•• � 2.5 � ., � 8 195 5.0 510,110 52.3,250 SI • 1 l/2 ( � � 8.0 516,176 ( 5.,7,_00 S29,112 16.0M 5 7 4.400 55 8,224 3" ( � — 90 975 1{{.0 5116.250 5 4" I � 5181,950 50.0 _a._ 5232.500 6"(br. � 8" 100.00 ---- I 5465,000 5363,900 I � s c xwiNoow STEMPtinneaIn reportaoc STEP• TI-FAMILY S'fS T E M DEVELOPMENT IMPACT FEES 8 — MULTI— FAMILY (hlw multiplier of multi-�acllii`• �isa,e to the standard usage of a Multi-falniiv hook-up fees are based upon a p - - single-Family EDU. Multi-Family = 0.47 y. =-0 = 5950 ! unit STEP 9 - TURF SYSTEM DEVELOPMENT IMPACT FEE Fee isupon the typical turf usage for an 18-hole course in The turf system development based accordance with ADWR repuirement5 of 430 acre-feet aer year. Using 90 acres of turf within a standard < of 1,41 1 EDLis was developed per golf course. Golf course storage _ol f course, a typical water .l..a�e DUs for golf courses 1/5e requirement of a single-family home. The EDUs are of the ..�orag � ,. of the storage requirements. Reservoirs account for were. therefore. reduced by this portion _ .. ofcost. e:iucillg this amount by a/5 of the storaue requirement for approximately �1...�- percent the total R _ aop _ The filial system development fee a cuctioll in EDUs is required for turf usage. _ coif courses. a � percent re will be based upon a cost per acre of turf. = 430 acre fee:lyr for 18 holes (90 acre-turf) Turf usage (ADWR requirements) =� 383.819 4allons per day (spa),.7_ gpud�� � v ud = 1.411 EDUsI90 acre turf Golf Course 46, Based upon Golf Course Storage Requirement = 0.25 Average Daily Demand (ADD) (1.25 ADD for other users) Reservoir Cost account 04/5 reduction = 34% reduction For 4:.5/o of total x DUs x 0.66 (reduction in storage requirement) = 931 EDU I..11lE 90-AC Golf Course = 4, 1 EDU U Y 52.02: /EDU = 51.882.482'Goif Course � S1.882.482 / 90-AC turf = 520,916/acre turf STEP 10 FIRE-FLOW OW SYS T cM DEVELOPMENT IMPACT FEE A fire-flow system development impact fee for commerc ial/icldustrial andmulti-family users is based The system development impact fee is based on the upon fire-flow requirements for each pro�ec�. the P project with fire-flows greater than 1.000 gprn. Historic datafor affected number of meters For a Town of Oro Valley reflect approximately roximately one metered hook-up for every three acres of commercial/industrial or multi-family facilities. Based upon approximately 1.546 acres of _family residential development, a total of 1.946 acres of commercial/industrial mercial/industrial and 400 acres of multi-family equates to approximately 452 hook-ups with fire flows greater additional facilities are expected. This PP upon the estimated distribution of fire-flow requirements on a than 1.000 gpm at buildout. Basedpfees that wing provides system development impact percentage of new meter Kook-ups, the folio table pe _ were established. 9 1 W I N oo W S\TEMP� +o1 les recon ooc Fire-Clow Vo of Hoop:-ups System Development Requirement -_Cost_of_Facilities __ above 1.000 gpm impact Fee 1,001 - 1.500 Qpm 31.46 M 85% 33.230/ meter hook-up 1,501 _ 10% I 514.847!meter hook-up 000 opm 50.79 M� I 2.001 —2.500 apcn . S0?6 M 5% S26.1511 meter hook-up � I IOTA L t 32.51 M 100% � (Pr • co C.\W 114DOWN'it�ep S1TE 'a far orLdoc . APPENDLX A FINANCIAL ANALYSIS AND REQUIREMENTS C . • s ., TOWN OF ORO VALLEY, ARIZONA Summaryfo FInancin Assumptions 1n Connection with ( the IssuaIzc2 of Water System De'k'elopinent Fee Revenue Bonds P - on Based roiec:ed system de:nancs. :ax-exempt revenue bones are assumed to be issued in four installments that are approximately Five years :par. Me :first two sales are expected on er around Juiy 1. 2000. Future sales are expected as follows: Debt Bond Total Engineer's Service Underwriting Project Bond Project Cost Reserve and Issuance Amortization Interest Phase Size Estimate Fund* Costs Period Rate Series 2000 Saie c'c••�-- 000 57.240.000 5902.500 5882,500 10 Years 7.0% -• Series 2005 Sale 5.350.000 6.500.000 - 550,000 15 Years 8.5% Series 2010 Saie 7.525.000 7,000.000 - 625,000 15 Years 8.5% Series 2015 Sale 1/45•--5 000 6.000,000 - 525.000 15 Years 8.5% Total S0.05.000 526.540.000 5902.500 52.582.500 * The debt service reserve funs :s equal to 10% of the principal amount of the Series 2000 Bonds and will be transferred to subsequent sales. Interest a ings on the debt service reserve fund are used to reduce ?Joss annual debt service requirements. - The bonds will be secured and repaid primarily through the collection of Water System Development Fees. Additionally, the bonds will have a subordinate piece of net water system revenues: IL - The bonds are structured such that:hose who 'benefit from the infrastructure will assume all related costs: - The Water System Development Fee methodology is based on the projected total costs of the infrastructure, including financing costs divided by the number of projected EDU's. (See Westland Resources. Inc. engineering report and the schedule herein titled "Calculation of System Development Fee".): - Historical residential building per;-:iu issued by the Town are as follows: 1999/00 projected 1.061 1998/99 1.070 1997/98 851 5-year average 756 1 0-year average 756 - Bond debt service is structured based on the projected Water System Development Fee revenues which is driven by the historical building permit activity; - Bond debt service is structured for maximum flexibility based on building permit demand and related Water System Deveiopme Fee revenues, however. • The Town must make, at a minimum,scheduled principal and interest payments,and • The Town can accelerate principal payments based on system development fee revenue without penalty, ( Prepared by: Peacock Hislop 1,'-R/'nnn • O.C .NW I C ICI 111. IC 41 _ C. 1C C C 1 r1 to r i r,1 In :- I in . to C I L- 1 r`I C :yc. ;o 5R VI C ... C • — i C . Cf`I C r, to C ken to N r! f 2 ^� C`1 ., ir1 ICkin o C tto; A► cil ;,4, ... 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L.r• OFFICES .jIUJ�'�`�:?•JJr�O DAVID J.OUI�AETTE " JAMES H.PAT DOMINICA M.BASSETT MAXliVE M.POLOMSK! TERS GARY L Biw�Ua� RtSCAL WEEKS, aAcINITYE &FR1EDl.ANDeR,PA, �REDO�►J.61S�N ANDREW L PR1TyGLF MARISCAL, CAssANDRA W.BCRCHERS LESER.A.TZ RICHARD SPENCER( T.BRASELTON STEPHEN E.RICHMAN 2901 NORTH CENTRAL AVENUE W.C�H�N MICHAEL.S.RUBS SSUITS 200 MICHAELJ.GsA�+tC�.:R. PAUL RUDERMAN SCOTT LL CLAUS O.y►MvEi,coFFw►H MICHAEL R. scc�� PHOENIX,ARIZONA 8S0'12-2705 P.BRUCE CONVERSE ROBERT P FRED C.FAT 4E VALERIE C.SHEEDY ANN IA.FELDMAN ROBERT A.SHULL RICHARD A.FRIECLANDER TERRY L TEDE.SCO GERALD GAFFANEY DAVID I.THOMPSON KENNETH A.HODSON ANNE TIF OTT A HOLCOMB D� TELEPHONE: (602)285-5000 MICHAEL D.NOM USA R.TSIOUS FAX: 1642)285-5100 CATHY L KNAPP BROOKE U.WALKER DAVE L LANSKY ALLISON S.WEINSTOCK DANA U.LEVY PETER A.WINKLER 0111111.11111 KELLY W.LEWIS STEVEN D.WOLFSON WRITER'S DIRECT UNE:602.285 24 BRIAN M.MUELLER MI�EL E.WOOLF NOVOTNY CLAUDIA D.WORK E-MAIL:jim.Braselton .com WILLIAM OUR FILE NO. 7138-41 PWLUP WEEKS(1838-1998) DONALD N.MCINTYRE(1932-1998) October 31, 2000 VIA FACSIMILE—520-229.4774 Dan L.Dudley,Esq. Town Attorney Town of Oro Valley 11000 N.LaCanada Drive Oro Valley,AZ 85737-7016 Re: Application of Ordinance No. (0) 0041 to Rancho Vistoso Plaza Dear Dan: the developerof Rancho Vistoso Plaza in Asyou are aware, this office represents You have previously communicated with Fredda connection with the above-referenced matter. connto that the Town office in that regard. In her absence, I am writing Bisman from this g ' ion to reject cour client's for relief from the increase in the water meter reconsider its dcc�s fees imposed pursuant to the above-reference ordinance. that the "Town was under no duty to give actualIn your correspondence you indicate eer contractor, developer and/or owner of the pending notice to each and every architect, engineer, • water meters." While as a matter of statutory interpretation you may be correct, fee Increases foe haveaffirmative dutyto give an accurate and Mete we believe that the Town does an . response Cflt • when a direct question is posed by any of those parties. In this case our rl • inquired as to the amount of the fees that would contactedthe water department staff directly and q . infor this ro ect. In response,the Town staff told be required order to obtain the water metersP � the "old" schedule wasapplicable. Equally important, notwithstanding our client that thefee direct question, the staff never advised our client there was a fee increase pending. Because (60, • ? October 31,2000 Paget Council was in the process of enacting ok lace dring the time the --o unincreaseand--- those discussions to �' was undoubtedly aware of the prospective the . ,, ordinance, the Town staff fee �cl that�o�ation to our client should have provided . didgive separate specific notice inyour correspondence that the Town . You acknowledge �° the Town provided that notice in a but you fail to explain why of certain affectedparties, importantthat our client was in the process L0 to recognize . - ol.�, fashion. It is that the fee increase ordinance was d Plaza duringthe time period Rancho Vistoso the project were reviewed by undevelopingr RanCouncil. in fact, the plans for P consideration by the Town issued during that time. Thus, our uender department and building permits were i applicable Town or land owners to whom the client app r o f the other contractors, developers - to treat was as interested as any justification for the Town s ?alluresimplyis no appa�t Town did give notice. e ted developers. le to other similarly situs our clientina��� the issubstantial monetary difference between you are aware that there a I, Under the Undoubtedly, ordinance and its predecessor.fees required pursuant to the newassess the higher fee that is circaamount of unfair and inequitable to • c:s of this case, it is patently correspondence to you, the circumstances- -• Ads.Bisman noted in her priorspO established in the new ordinance. As apply lis provisions in a manner Townnew ordinance to interpret and has the authority under theallowing our client to purchase end can only be achieved by to achieve equity. Thatexisting during the majority of necessaryunder the fee schedule that was water meters for its project lower rate. Please reconsider this matter the Vistoso Plaza, i.e.,the time it was developing Ranchoprepared to issue the water tun as to whether the Town is 4iW and provide us with a prompt response ' to the adoption of the new ordina�ace- the fee schedule that existed prior P meters pursuant to Very truly yours, James T.Braseiton For the Firm JTB:mja cc. CraigEisenberg(via fe) msER B\ nberd\coPondenceDvdley 10-3 Lilac 4111./ c TOTAL PAGE.03 r L V TOWN OF ORO VALLEY TOWN ATTORNEY'S OFFICE 11000 NLA CANADA DRIVE ORO VALLEY, AZ 85737-7016 OFFICE (520) 229-4760 • FAX (520) 229-4774 DAN L. DUDLEY,TOWN ATTORNEY November 2, 2000 James Braselton Mariscal, Weeks, McIntyre & Friedlander, P.A. 2901 North Central, Suite 200 Phoenix. Arizona 85012 RpP e: Application of Ordinance no. (0) 00-11 to Rancho Vistoso Plaza Dear Mr. Braselton: � t of your letter of October 31, 2000 with regard to the above. Although the I am in receipt outcome is not an outcome that the Town would otherwise desire, neither is it an outcome that . Your client and/or its aents could have, through diligence avoided this the Town prompted g � . You have notprovided anyadditional information at this time that would cause me to outcome. change my opinion. If you have any additional documentation or specific time, place and content information you believe is relevant to the application of the law in this situation please advise. Otherwise, my opinion stands. Sincerely, 44,1 Dan L. Dudley Town Attorney DLD/ca 7,2-,EW Zil o <o D � � 7 2000 2 TOWN OF ORO VALLEY N G Ct ,T\:� P.i ; Water Utility aif, , ''' , 11000 N. La Canada Drive BY:-------------------- _____,_...thers.,..„,z t Ori Valley, Arizona 85737_ 1 i (520) 229-5000 Fax (520) 229-5029 i`b1g�a UNDED November 16, 2000 DL Withers Construction 3220 E. Harbour Dr. Phoenix, AZ 85034 Re: 2" meter fees for SafewayVistoso Plaza (buildings 5, 6, and 8) .. water Dear Mr. Pete Richmond: the Oro Valley July 5, 2000 by action of Town Council the fee for each 2" commercial water meter is: IL. Meter Fee $ 1,433.25 Commercial Impact Fee $32,640.00 Alternative Water Resource Fee $ 2,400.00 Fire Flow component $ 3.230.00 TOTAL $39,703.25 per meter. This fee is subject to change by subsequent uent action of the Oro Valley Town Council. There is also a $35.00 fee for each backflow permit. any questions please you have uesticontact me at (520) 229-5000. Sincerely, Oro Valley Water 1116.---.(Z2 7,,Z.../ Alan Forrest, P.E. Water Utility Director kW' c-: -1)--- ,,,06z-k T° G J ^ ,ZW LE JAORffICE MES w P.ABDO DAVID J.OUIMETTE u r:C 2 a 20U0 v JAMES P.ARMSTRONG' JMAXINE MES H.PP OMSKN DOMINICA M.BASSETT GARY L BIRNBAUM ANDREW L PRINGLE MARISCAL,WEEKS, McINTYRE & FRIEDLANDER, P.A.-c_DDA J.BISMAN LES RAATZGD SANDRA W.BORCHERS LEONCE A.RICHARD D Y: ES T.BRASELTON STEPHEN E.RICHMAN 29 01 NORTH CENTRAL AVENUE -SPENCER W.CASHDAN MICHAEL S.RUBIIN-_ SUITE ZOD_ MICHAEL J.C1ANC1,JR. PAULRUDERMAN - SCOT L CLAUS MICHAEL R.SCHEURICH D.SAMUEL COFFMAN ROBERT L SCHWARTZ PHOENIX,ARIZONA 85012-2705 P.BRUCE CONVERSE ROBERT A.SHULL VALERIE C. Y FRED C.FATHE Y L TEDESCO M.FELDMAN DAVID I.TH MO PON RICHARD A.FRIEDLANDER NNE L TIFFEN GERALD GAFFANEY TELEPHONE (602) 285-5000 • KENNETH A.HODSON USADRISEH. Y SCOTT A.HOLCOMBTSIO S MICHAEL D.HOOL BROOKE U.WALKER FAX: (602) 285-5100 CATHY L KNAPP ALLISON S.WEINSTOCK DAVID L LANSKY PETER A.WINKLER DANA M.LEVY STEVEN D.WOLFSON KELLY W.LEWIS MICHAEL E.WOOLF WRITER'S DIRECT LINE: 602-285-5024 BRIAN M.MUELLER CLAUDIA D.WORK E-MAIL:jim.Braselton@mwmf.Carn WILLIAM NOVOTNY OUR FILE NO. 7138-41 'Admitted in California and Ohio only PHILLIP WEEKS(1936-1998) DONALD N.MCINTYRE(1932-1998) December 27, 2000 Alan Forrest, PE Water Utility Director Town of Oro Valley IL 11000 N. La Pinada Drive Oro Valley, AZ 85737 Re: Notice of Appeal and Demand for Refund of Development Fee Pursuant to Town of Oro Valley Code Section 13-3-6 Dear Mr.Forrest: As you are aware, this office represents developer is the develo er of the Safeway Vistoso Plaza. On ' submitted a check toyou in the amount of $119,214.75 as December 12, 2000, our client . _' commercial water meters required to service the project. That for the three (3) 2-inch commerce q payment e fact that the Town of Oro Valley ("Town") check was submitted under protest due to th • substantiallyincreased development fee in connection with our imposed a newly enacted and P , •P � • • • More specifically, duringthe time that our client's client's acquisition of the water meters. p y�project was under construction, the Town Council enacted a new ordinance thereby significantly the effective date of the ordinance was delayed increasingthe water development fee. Although and builders, neither our and notice of the pending increase was provided to certain developers• • such notice. If notice had been provided by the Town to our client nor its engineer received • purchased the necessarywater meters and paid the client or its engineer, our client would have . thiseffective date of the increase. The Town's failure fees for project prior to the development the amount that would notice thus forced our client to pay $94,410.00 in excess of to�provide and the development fees been paid have been required had the water meters been purchased q the fact that the Town's own records confirm that it pursuant to the prior ordinance. In light of . kW ' ders and developers, the Town has denied our client provided notice to only certain selected buil P respect to this matter. its right to equal protection and due process with res p December 27,2000 Page 2 appeal in accordance with the procedures the Town has adopted for Please initiate this such matters. We appreciate your anticipated assistance. Very truly yours, James T. Braselton For the Firm J-I-B:mja cc: Dan L. Dudley,Esq.,Town Attorney Craig Eisenberg FADS \EiscnbcrglcorrespondcnceForrest 12-27.doc TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: 4/4/01 TO: HONORABLE MAYOR AND COUNCIL FROM: CHUCK SWEET, TOWN MANAGER DATE: March 27th, 2001 SUBJ: 2001 PLAN OF ACTION — DIRECTION AND DISCUSSION SUMMARY: On Saturday, March 3rd 2001 the Town Council /Department Head Retreat was held at the LaTierra Linda Guest Ranch Resort from 8:30 a.m. to Noon. The Retreat subjects ranged from the Oro Valley Strategic Plan to Open Space Identification & Acquisition to Oro Valley Processes. As a result of the discussion that took place at this productive retreat, the attached DRAFT 2001 Plan of Action (Exhibit "A") has been developed for your consideration. The other subjects discussed at the retreat that are not included on the Plan of Action but will be accomplished by separate action are as follows: Subject: Action: Deputy Town Mgr. Position Reviewed during 2001-02 Tentative Budget Laptop Docking Stations @ Information System Adm. will explore Town Hall alternatives during Admin. Bldg. addition Customer Feedback System Dept. Heads to implement customer feedback mechanisms during 2001/02 fiscal year ATTACHMENTS: 1. Attachment "A" — 2001 Plan of Action RECOMMENDATIONS: It is recommended that the Town Council discuss the results of their March 3rd Retreat held with Department Heads, and finalize the 2001 Plan of Action for adoption at a subsequent Town Council Meeting. SUGGESTED MOTION: I make a motion to direct the Town Manager to return to the Town Council at the regular meeting of May 2nd, 2001 with a revised 2001 Plan of Action as discussed at our meeting tonight. . / TOWN MAN GER Exhibit "A" March 3, 2001 Town Council Retreat Plan of Action 1. Adopt Town-Wide Strategic Plan with 2001-02 Final Budget 2. Reconsider Town Council Policy No. 8 - Liaison Positions 3. Adopt Open Space Acquisition Plan 4. Provide Fiscal Impact Analysis and Manager Recommendation for major agenda items. 5. Adopt Town Council Policy for e-mail use 6. Create electronic packets on the Town web-site 7. Conduct field tour/site visits of relevant/major projects with DRB & P&Z .