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HomeMy WebLinkAboutAgendas - Budget and Finance Commission - 1/19/2021       AGENDA ORO VALLEY BUDGET AND FINANCE COMMISSION REGULAR SESSION JANUARY 19, 2021 ONLINE ZOOM MEETING JOIN ZOOM MEETING: https://orovalley.zoom.us/j/94408706295?pwd=Rm9lN3FENVhsQ2pHZ2cwL2hMeGFGUT09 To attend via phone only, dial 1-253-215-8782, then enter meeting ID: 944 0870 6295 then enter Passcode 303281        REGULAR SESSION AT OR AFTER 4:00 PM   CALL TO ORDER   ROLL CALL   PLEDGE OF ALLEGIANCE   CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card.   STAFF LIAISON REPORT   REGULAR SESSION AGENDA   1.REVIEW AND APPROVAL OF THE NOVEMBER 17, 2020 REGULAR SESSION MEETING MINUTES   2.PRESENTATION AND DISCUSSION OF TOWN COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR FISCAL YEAR ENDED JUNE 30, 2020   3.PRESENTATION AND POSSIBLE DISCUSSION OF THE TOWN'S FY 20/21 FINANCIAL UPDATE THROUGH NOVEMBER 2020   4.DISCUSSION OF ITEMS TO INCLUDE IN A REQUEST FOR PROPOSAL OR FACTORS TO CONSIDER IN CONDUCTING A COMPETITIVE SOLICITATION FOR THE TOWN'S AUDIT FIRM   5.REVIEW THE TOWN MANAGER TASKING TO THE BUDGET AND FINANCE COMMISSION TO REVIEW THE TOWN OF ORO VALLEY PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM (PSPRS) PENSION FUNDING POLICY AND MAKE A RECOMMENDATION TO TOWN COUNCIL   6.PRESENTATION AND DISCUSSION REGARDING THE TOWN OF ORO VALLEY PUBLIC SAFETY 6.PRESENTATION AND DISCUSSION REGARDING THE TOWN OF ORO VALLEY PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM (PSPRS) PENSION FUNDING POLICY AND TOWN OF ORO VALLEY PSPRS ACTUARIAL REPORTS AS OF JUNE 30, 2020   COUNCIL LIAISON COMMENTS   FUTURE AGENDA ITEMS   ADJOURNMENT   POSTED:01/14/21 at 5 p.m. by PP When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted Public Hearing. However, those items not listed as a Public Hearing are for consideration and action by the Budget and Finance Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. In accordance with Amendment #2 of the Mayoral Proclamation of Emergency issued on March 27, 2020, the following restrictions have been placed on all public meetings until further notice: 1. In-person attendance by members of the public is prohibited. 2. Members of the public can either watch the public meeting online https://www.orovalleyaz.gov/town/departments/town-clerk/meetings-and-agendas or, if they would like to participate in the meeting (e.g. speak at Call to Audience or speak on a Regular Agenda item), they can attend the meeting and participate via the on-line meeting application, Zoom, https://orovalley.zoom.us/j/94408706295?pwd=Rm9lN3FENVhsQ2pHZ2cwL2hMeGFGUT09 , or may participate telephonically only by dialing 1-253-215-8782 then enter Meeting ID: 944 0870 6295, then enter Passcode: 303281 prior to or during the posted meeting. 3. If a member of the public would like to speak at either Call to Audience or on a Regular Agenda item, it is highly encouraged to email your request to speak to dtanner@orovalleyaz.gov and include your name and town/city of residence in order to provide the Chairman with advance notice so you can be called upon more efficiently during the Zoom meeting. 4. All members of the public who participate in the Zoom meeting either with video or telephonically will enter the meeting with microphones muted. For those participating via computer/tablet/phone device, you may choose whether to turn your video on or not. If you have not provided your name to speak prior to the meeting as specified in #3 above, you will have the opportunity to be recognized when you “raise your hand.” Those participating via computer/tablet/phone device can click the “raise your hand” button during the Call to the Public or Regular Agenda item, and the Chair will call on you in order, following those who submit their names in advance. For those participating by phone, you can press *9, which will show the Chair that your hand is raised. When you are recognized at the meeting by the Chair, your microphone will be unmuted by a member of staff and you will have three minutes to speak before your microphone is again muted. 5. If a member of the public would like to submit written comments to the Budget and Finance Commission for their consideration prior to the meeting, please email those comments to dtanner@orovalleyaz.gov , no later than sixty minutes before the public meeting. Those comments will then be electronically distributed to the public body prior to the meeting. If you have questions, please contact Danielle Tanner, at 520-229-5019 or email at dtanner@orovalleyaz.gov Thank you for your cooperation. “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board, Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.”