HomeMy WebLinkAboutMinutes - Budget and Finance Commission - 11/17/2020 MINUTES
BUDGET AND FINANCE COMMISSION
REGULAR SESSION
NOVEMBER 17,2020
ONLINE ZOOM MEETING
REGULAR SESSION AT OR AFTER 4:00 PM
CALL TO ORDER-Chair Beasley called the meeting to order at 4:00 p.m.
ROLL CALL
Present: John Latchford,Vice Chair
Michael Mason,Commissioner
David Newell,Commissioner
Cathy Solverson,Commissioner
James Beasley,Chair
Staff Present: Mary Jacobs,Town Manager
David Gephart,Chief Financial Officer
Tobin Sidles,Legal Services Director
Wendy Gomez,Finance&Budget Administrator
Michael Dyckman,Senior Budget Analyst
Attendees: Bernie Eaton,Hilton El Conquistador General Manager
PLEDGE OF ALLEGIANCE-Commissioner Newell led the group in the Pledge of Allegiance.
CALL TO AUDIENCE-No comments were received.
STAFF LIAISON REPORT
Chief Financial Officer David Gephart reported on the following:
-Town audit
-Water bond refunding
-Town's investments
REGULAR SESSION AGENDA
1. REVIEW AND APPROVAL OF THE OCTOBER 20,2020 REGULAR SESSION MEETING MINUTES
Motion by Commissioner Michael Mason,seconded by Vice Chair John Latchford to approve the
October 20,2020 minutes as written.
Vote:5-0 Carried
1
11/17/20 Minutes,Budget and Finance Commission Regular Session
2. PRESENTATION AND POSSIBLE DISCUSSION OF THE TOWN'S FISCAL YEAR 2020/21
FINANCIAL UPDATE THROUGH SEPTEMBER 2020
Finance and Budget Administrator Wendy Gomez presented the financial update through
September 2020.
Discussion ensued amongst staff and the Commission regarding Agenda Item#2.
El Conquistador Golf General Manager Bernie Eaton spoke regarding golf sales and projections.
3. REVIEW,DISCUSSION AND POSSIBLE ACTION ON PROPOSED TOWN FINANCIAL AND
BUDGETARY POLICIES
Chief Financial Officer David Gephart reviewed the draft Town Financial and Budgetary Policies which
included recommendations and additions proposed by the Commission and staff.
The Commission and staff discussed Agenda Item#3 and the Commission provided suggestions and
feedback.
Motion by Commissioner Cathy Solverson,seconded by Commissioner David Newell to approve
recommending the draft Town financial and budgetary policies to the Town Council as amended.
Vote:5-0 Carried
Chief Financial Officer David Gephart expressed appreciation to the Commission for their work on the
policies.
COUNCIL LIAISON COMMENTS-The Council liaison was not present.
FUTURE AGENDA ITEMS
Chief Financial Officer David Gephart suggested the following potential agenda items:
-Financial update
-5-year forecast
-Audit service bid process
-PSPRS report
The Commission discussed canceling the December meeting at staffs discretion.
ADJOURNMENT
Motion by Commissioner Michael Mason,seconded by Commissioner Cathy Solverson to adjourn the
meeting at 7:24 p.m.
Vote:5-0 Carried
11/17/20 Minutes,Budget and Finance Commission Regular Session 2
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the
Town of Oro Valley Budget and Finance Commission of Oro Valley,Arizona held on the 17th day of
November,2020.I further certify that the meeting was duly called and held and that a quorum was present.
Dated this 18th day of November 2020.
Danielle Tanner
Senior Office Specialist
11/17/20 Minutes,Budget and Finance Commission Regular Session 3