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Home My WebLink AboutMinutes - Stormwater Utility Commission - 11/19/2020 MINUTES STORMWATER UTILITY COMMISSION REGULAR SESSION NOVEMBER 19,2020 MEETING HELD VIA ZOOM REGULAR SESSION AT OR AFTER 4:00 PM CALL TO ORDER Chair Cuffari called the meeting to order at 4:00 P.M. ROLL CALL Present: Joan Brown,Vice Chair Richard Hawkinson,Commissioner Jack Stinnett,Commissioner Joseph Cuffari,Chair Staff Present: Aimee Ramsey,Assistant Director Public Works John Spiker,Stormwater Division Manager Justin Turner,Senior Stormwater Engineer John Lynch,Stormwater Project Manager Scott Bennett,Stormwater Utility Analyst The Stormwater Utility Commission Meeting was held electronically via Zoom.Commissioner Hawkinson attended by telephone. CALL TO AUDIENCE There were no speakers at this time. COUNCIL LIAISON COMMENTS There was not a Councilmember Liaison in attendance. DIRECTORS REPORT(INFORMATIONAL ONLY) Division Manager John Spiker reported on the following subjects: •A draft of the Drainage Criteria Manual has been sent out to a select group of experts,internal Oro Valley staff,and colleagues at Pima County Flood Control District(PCFCD)for comments. •A request for updates on the Naranja Trails Subdivision,a development proposed due north of the Highlands Mobile Home Park,was referred to the Oro Valley Planning website for updates and the Planning and Zoning Commission for their Public Meetings.The Stormwater Utility(SWU)will be providing a review of the drainage/watershed study associated with any development that is ongoing. 11/19/20 Minutes,Stormwater Utility Commission Regular Session 1 REGULAR SESSION AGENDA 1. REVIEW AND APPROVAL OF THE SEPTEMBER 17,2020 MEETING MINUTES Motion by Commissioner Richard Hawkinson,seconded by Commissioner Jack Stinnett to approve the September 17,2020 regular session minutes as written. A roll call vote was taken: Vice Chair Brown-Aye Commissioner Hawkinson-Aye Commissioner Stinnett-Aye Chair Cuffari-Aye Vote:4-0 Carried 2. DISCUSSION AND POSSIBLE ACTION TO CORRECT FISCAL YEAR DATES TO 2021/2022 OF SEPT 17,2020 MOTION TO APPROVE THE STATUS QUO BASE RATE FOR THE STORMWATER UTILITY FOR 2020/2021 Motion by Commissioner Richard Hawkinson,seconded by Vice Chair Joan Brown to approve the correction of the fiscal year dates to 2021/2022 of the previous motion from September 17,2020 to approve the status quo base rate for the Stormwater Utility for 2020/2021. A roll call vote was taken: Vice Chair Brown-Aye Commissioner Hawkinson-Aye Commissioner Stinnett-Aye Chair Cuffari-Aye Vote:4-0 Carried 3. RECOGNITION OF OUTGOING STORMWATER UTILITY COMMISSIONER RICHARD HAWKINSON Commissioner Hawkinsons'Stormwater Utility Commission(SWUC)term ends 12/31/20.Staff and Commissioners thanked Commissioner Hawkinson for his service,with sincere appreciation for all he has done over the years for the SWU.His support of the Commission was acknowledged,along with the insight that he shared with the entire commission. 4. DISCUSSION OF MEETINGS AND EVENTS Mr.Spiker reported on recent meetings and events. 5. REPORT AND DISCUSSION OF THE FLOODPLAIN STATUS APPLICATION ON THE TOWN'S WEBSITE 11/19/20 Minutes,Stormwater Utility Commission Regular Session 2 SWU GIS Analyst Scott Bennett presented an introduction to the newly created Stormwater Utility Floodplain Status application on the Towns'website and walked the Commission through the experience a user resident would have accessing the map application to view the flood plain status of any particular Town property.The application is interactive and user friendly.The flood-hazard information from this new web mapping application can also be printed or saved electronically as a PDF file. 6. DISCUSSION AND POSSIBLE ACTION REGARDING SUPPORT FROM THE STORMWATER UTILITY COMMISSION FOR THE STAFF REQUEST TO TOWN COUNCIL FOR EXPENDITURE OF FUNDS FOR THREE(3)MINOR DRAINAGE REPAIR AND/OR REHABILITATION PROJECTS Mr.Spiker reminded the Commissioners that the SWU staff was not asking for approval of the projects but for approval of support for the SWU staff to bring these projects before the Town Council. SWU Project Manager John Lynch presented on three(3)small maintenance projects to the Commission.Because these projects are funded through contingency funds in the Stormwater budget, they require the SWU to take the projects to Mayor and Council for their approval of the expenditure of these funds.The proposed project issues presented were: •Erosion issues with the equestrian trail in the Logan's Crossing subdivision •Erosion and sediment deposition in an area located in the Lomas Del Oro subdivision along Camino Bajio and Paseo Cordona •Runoff from a drainage apron that has exacerbated erosion at Tangerine Road,just west of Water Harvest Way at the Oro Valley Marketplace where two multi-use paths connect Discussion ensued between staff and the Commissioners.Commissioners commented that the projects were worthwhile and that the repair and/or rehabilitation seemed very well planned out. Motion by Commissioner Richard Hawkinson,seconded by Vice Chair Joan Brown to approve supporting the SWU staff to request the Town Council to expend funds for three(3)drainage improvements. A roll call vote was taken: Vice Chair Brown-Aye Commissioner Hawkinson-Aye Commissioner Stinnett-Aye Chair Cuffari-Aye Vote:4-0 Carded 7. DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELLATION OF THE DECEMBER 17, 2020 SWUC REGULAR SESSION MEETING Motion by Vice Chair Joan Brown,seconded by Commissioner Richard Hawkinson to approve cancellation of the December 17,2020 Stormwater Utility Commission Regular Session Meeting. A roll call vote was taken: Vice Chair Brown-Aye Commissioner Hawkinson-Aye Commissioner Stinnett-Aye Chair Cuffari-Aye Vote:4-0 Carried 11/19/20 Minutes,Stormwater Utility Commission Regular Session 3 8. DISCUSSION AND POSSIBLE ACTION REGARDING CALENDAR YEAR 2021 STORMWATER UTILITY COMMISSION REGULAR SESSION MEETINGS SCHEDULE Discussion ensued among the Commission and staff regarding the 2021 SWUC meeting schedule.The schedule was reviewed with the understanding that a meeting could be potentially targeted to be cancelled. Motion by Commissioner Richard Hawkinson,seconded by Chair Joseph Cuffari to approve the 2021 Stormwater Utility Commission regular meeting dates schedule as presented. A roll call vote was taken: Vice Chair Brown-Aye Commissioner Hawkinson-Aye Commissioner Stinnett-Aye Chair Cuffari-Aye Vote:4-0 Carried FUTURE AGENDA ITEMS Chair Cuffari proposed that Future Agenda Item subjects to be put forward by SWU staff. Possible cancellation of February 19,2021 regular session meeting. ADJOURNMENT Motion by Commissioner Jack Stinnett,seconded by Vice Chair Joan Brown to adjourn the meeting. A roll call vote was taken: Vice Chair Brown-Aye Commissioner Hawkinson-Aye Commissioner Stinnett-Aye Chair Cuffari-Aye Vote:4-0 Carried Chair Cuffari adjourned the meeting at 5:04 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Stormwater Utility Commission of Oro Valley,Arizona held on the 19th day of November, 2020.I further certify that the meeting was duly called and held and that a quorum was present. Dated this 20th day of January,2021. C14/Pkti ;Li delL' Y-dna Hynd a ice Specialist 11/19/20 Minutes,Stormwater Utility Commission Regular Session 4