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HomeMy WebLinkAboutPackets - Council Packets (1472) **AMENDED (2-11-00, 4:30 p.m.) AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION FEBRUARY 16, 2000 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 5:30 PM CALL TO ORDER ROLL CALL EXECUTIVE SESSION AT OR AFTER 5:30 PM 1. Pursuant to ARS 38-431.03(A)(3) Legal Advice regarding the valuation of the Tucson Water System in and near the Oro Valley Town Limits 2. Pursuant to ARS 38-431.03(A)(3) & (4) Legal Advice regarding current litigation in regards to Agrillo v. Town of Oro Valley Cause No. 320471 3. Pursuant to ARS 38-431.03 (A)(3) & (4) Legal Advice regarding current litigation in regards to Town of Oro Valley v. Canada Hills Development Company Cause No. 332525 4. Pursuant to ARS 38-431.03 (A)(3) to obtain Legal Advice relating to Tortolita v. Town of Oro Valley Cause No. 328365 and related cases and matters 5. Pursuant to ARS 38-431.03 (A)(3) to obtain Legal Advice relating to General Plan Amendments and Planned Area Development Amendments 6. **Pursuant to ARS 38-431.03 (A)(3) to obtain Legal Advice relating to negotiations for effluent rights from the City of Tucson 7. *"Pursuant to ARS 38-431.03 (A)(1) and at the request of the Town Manager, personnel matters relating to the Town Manager REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS — TOWN MANAGER The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING 02/16/00 Agenda, Council Regular Session CALL TO AUDIENCE — According to the Arizona Open Meeting Law, the Town Council may only discuss matters listed on the Town Council Agenda. Matters brought up by the public under "Call to Audience" cannot be discussed by the Town Council as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. UNFINISHED BUSINESS: NONE NEW BUSINESS: 1. CONSENT AGENDA (Consideration and/or possible action) A. Minutes — 01/19/00; 01/24/00 B. Police Report — December 1999 C. The Chamber of Northern Pima County Quarterly Report — October 1 , 1999 — December 31, 1999 D. The Greater Tucson Economic Council (GTEC) Quarterly Report — July 1 , 1999 — September 30, 1999 E. Resolution No. (R)00-14 Award of Contract for Project No. DPW 99/00 09 Professional Engineering Services For Tangerine Road: First Avenue to La Canada Road Safety Improvements-Phase 1 to Catalina Engineering, Inc. in the amount of $76,350 F. Resolution No. (R)00-15 Award of Contract for Project No.99/00 04 & 05 Lambert Lane/First Avenue and La Canada/Naranja Drives Traffic Signal Installations and Intersection Improvement to Cimetta Engineering & Construction Company in the amount of $318,790.50 G. Resolution No. (R)00-16 Approving the transfer, acceptance and use of Forfeiture Funds by the Oro Valley Police Department and supplementing the existing Police Department Budget H. Resolution No. (R)00-17 Approving an Intergovernmental Agreement with Pima County in order for the town to bill and collect sewer fees on behalf of Pima County I. Resolution No. (R)00-18 Authorization to enter into an Agreement with Sierra Computers Inc. for Permit Tracking and Project Management Software J. Approval to purchase a $26,128 maintenance vehicle for Parks & Recreation Division utilizing $18,000 from existing vehicle funding and $8,128 from the existing capital equipment funds K. Request from Legal Department to change work week from 37.5 to 40 hours 02/16/00 Agenda, Council Regular Session 3 2. PUBLIC HEARING - ORDINANCE NO. (0)00-09 RESCINDING ORDINANCE NO. (0)96-05, WHICH ADOPTED THE TOWN COUNCIL POLICIES AND PROCEDURES, AND RE-ENACT THE POLICIES AND PROCEDURES BY RESOLUTION 3. RESOLUTION NO. ( R )00-19 A RESOLUTION OF THE MAYOR AND COUNCIL ADOPTING THAT DOCUMENT KNOWN AS "TOWN COUNCIL POLICIES AND PROCEDURES" 4. OV12-99-7 LA CANADA/LAMBERT LANE COMMERCIAL CENTER DEVELOPMENT PLAN, LOCATED AT THE SOUTHEAST CORNER OF LA CANADA DRIVE AND LAMBERT LANE (PREVIOUSLY REVIEWED SEPTEMBER 1, 1999) 5. OV12-99-7 LA CANADA/LAMBERT LANE COMMERCIAL CENTER LANDSCAPE PLAN, LOCATED AT THE SOUTHEAST CORNER OF LA CANADA DRIVE AND LAMBERT LANE (PREVIOUSLY REVIEWED SEPTEMBER 1 , 1999) 6. OV12-99-19 MIRA VISTA PRELIMINARY PLAT, PROPERTY LOCATED SOUTH OF TANGERINE ROAD, APPROXIMATELY 1/4 MILE WEST OF LA CANADA DRIVE 7. RESOLUTION NO. (R)00-20 AUTHORIZATION TO ENTER INTO A CONTRACT FOR ARCHITECTURAL & CONSTRUCTION SERVICES FOR THE DENNIS WEAVER PARK POOL RENOVATION 8. APPROVAL TO AMEND THE FY99/00 BUDGET FOR A TELECOMMUNICATIONS SYSTEM FOR THE ORO VALLEY TOWN HALL CAMPUS 9. ANNUAL EMPLOYEE FORUM — POLICY 29, PERSONNEL POLICIES AND PROCEDURES CODE 10. RECONSIDERATION OF ORDINANCE NO. (0)00-07 OV11-98-02 AMENDMENTS TO THE 1996 GENERAL PLAN FOR THE NORTHERN PORTION OF A PARCEL KNOWN AS RANCHO VISTOSO NEIGHBORHOOD 11 LOCATED IN THE NORTHWEST CORNER OF THE TOWN 11 . ORDINANCE NO. (0)00-07 OV11-98-02 AMENDMENTS TO THE 1996 GENERAL PLAN FOR THE NORTHERN PORTION OF A PARCEL KNOWN AS RANCHO VISTOSO NEIGHBORHOOD 11 LOCATED IN THE NORTHWEST CORNER OF THE TOWN (Due to ARS 9-462.04 regarding requirements for public notice, it is anticipated that a motion for continuance will be made) 02/16/00 Agenda, Council Regular Session 4 12** AWARD OF BID (STATE CONTRACT) FOR TELECOMMUNICATIONS SYSTEM FOR TOWN HALL CAMPUS 1 3.** STATUS REPORT — ORO VALLEY WATER UTILITY PIPELINES UNDER BRIDGES IN THE RANCHO VISTOSO AREA TOWN MANAGER'S REPORT ENGINEER'S REPORT FINANCE DIRECTOR'S REPORT COMMUNITY DEVELOPMENT DIRECTOR'S REPORT POLICE CHIEF'S REPORT WATER UTILITY DIRECTOR'S REPORT COUNCIL COMMITTEE REPORTS CALL TO AUDIENCE- According to the Arizona Open Meeting Law, the Town Council may only discuss matters listed on the Town Council Agenda. Matters brought up by the public under "Call to Audience" cannot be discussed by the Town Council, as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 02/04/00 4:30 PM LH AMENDED AGENDA POSTED: 2/11/00 4:30 PM LH A packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:30 a.m. — 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify Kathryn Cuvelier, Town Clerk, at 297-2591. 02/16/00 Agenda, Council Regular Session 5 INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1 . Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION FEBRUARY 16, 2000 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER ROLL CALL EXECUTIVE SESSION AT OR AFTER 6:00 PM 1. Pursuant to ARS 38-431.03(A)(3) Legal Advice regarding the valuation of the Tucson Water System in and near the Oro Valley Town Limits 2. Pursuant to ARS 38-431.03(A)(3) & (4) Legal Advice regarding current litigation in regards to Agrillo v. Town of Oro Valley Cause No. 320471 3. Pursuant to ARS 38-431.03 (A)(3) & (4) Legal Advice regarding current litigation in regards to Town of Oro Valley v. Canada Hills Development Company Cause No. 332525 4. Pursuant to ARS 38-431.03 (A)(3) to obtain Legal Advice relating to Tortolita v. Town of Oro Valley Cause No. 328365 and related cases and matters 5. Pursuant to ARS 38-431.03 (A)(3) to obtain Legal Advice relating to General Plan Amendments and Planned Area Development Amendments REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS — TOWN MANAGER The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE - According to the Arizona Open Meeting Law, the Town Council may only discuss matters listed on the Town Council Agenda. Matters brought up by the public under "Call to Audience" cannot be discussed by the Town Council as they have not been placed on the agenda. Any items mum be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience'; please specify what you wish to discuss when completing the blue speaker card. UNFINISHED BUSINESS: NONE 02/16/00 Agenda, Council Regular Session 2 NEW BUSINESS: 1. CONSENT AGENDA (Consideration and/or possible action) A. Minutes — 01/19/00; 01/24/00 B. Police Report — December 1999 C. The Chamber of Northern Pima County Quarterly Report— October 1, 1999 — December 31, 1999 D. The Greater Tucson Economic Council (GTEC) Quarterly Report — July 1, 1999 — September 30, 1999 E. Resolution No. (R)00-14 Award of Contract for Project No. DPW 99/00 09 Professional Engineering Services For Tangerine Road: First Avenue to La Canada Road Safety Improvements-Phase 1 to Catalina Engineering, Inc. in the amount of $76,350 F. Resolution No. (R)00-15 Award of Contract for Project No.99/00 04 & 05 Lambert Lane/First Avenue and La Canada/Naranja Drives Traffic Signal Installations and Intersection Improvement to Cimetta Engineering & Construction Company in the amount of $318,790.50 G. Resolution No. (R)00-16 Approving the transfer, acceptance and use of Forfeiture Funds by the Oro Valley Police Department and supplementing the existing Police Department Budget H. Resolution No. (R)00-17 Approving an Intergovernmental Agreement with Pima County in order for the town to bill and collect sewer fees on behalf of Pima County I. Resolution No. (R)00-18 Authorization to enter into an Agreement with Sierra Computers Inc. for Permit Tracking and Project Management Software J. Approval to purchase a $26,128 maintenance vehicle for Parks & Recreation Division utilizing $18,000 from existing vehicle funding and $8,128 from the existing capital equipment funds K. Request from Legal Department to change work week from 37.5 to 40 hours 2. PUBLIC HEARING - ORDINANCE NO. (0)00-09 RESCINDING ORDINANCE NO. (0)96-05, WHICH ADOPTED THE TOWN COUNCIL POLICIES AND PROCEDURES, AND RE-ENACT THE POLICIES AND PROCEDURES BY RESOLUTION 3. RESOLUTION NO. ( R )00-19 A RESOLUTION OF THE MAYOR AND COUNCIL ADOPTING THAT DOCUMENT KNOWN AS "TOWN COUNCIL POLICIES AND PROCEDURES" 02/16/00 Agenda, Council Regular Session 3 4. OV12-99-7 LA CANADA/LAMBERT LANE COMMERCIAL CENTER DEVELOPMENT PLAN, LOCATED AT THE SOUTHEAST CORNER OF LA CANADA DRIVE AND LAMBERT LANE (PREVIOUSLY REVIEWED SEPTEMBER 1, 1999) 5. OV12-99-7 LA CANADA/LAMBERT LANE COMMERCIAL CENTER LANDSCAPE PLAN, LOCATED AT THE SOUTHEAST CORNER OF LA CANADA DRIVE AND LAMBERT LANE (PREVIOUSLY REVIEWED SEPTEMBER 1, 1999) 6. OV12-99-19 MIRA VISTA PRELIMINARY PLAT, PROPERTY LOCATED SOUTH OF TANGERINE ROAD, APPROXIMATELY 1/4 MILE WEST OF LA CANADA DRIVE 7. RESOLUTION NO. (R)00-20 AUTHORIZATION TO ENTER INTO A CONTRACT FOR ARCHITECTURAL & CONSTRUCTION SERVICES FOR THE DENNIS WEAVER PARK POOL RENOVATION 8. APPROVAL TO AMEND THE FY99/00 BUDGET FOR A TELECOMMUNICATIONS SYSTEM FOR THE ORO VALLEY TOWN HALL CAMPUS 9. ANNUAL EMPLOYEE FORUM — POLICY 29, PERSONNEL POLICIES AND PROCEDURES CODE 10. RECONSIDERATION OF ORDINANCE NO. (0)00-07 OV11-98-02 AMENDMENTS TO THE 1996 GENERAL PLAN FOR THE NORTHERN PORTION OF A PARCEL KNOWN AS RANCHO VISTOSO NEIGHBORHOOD 11 LOCATED IN THE NORTHWEST CORNER OF THE TOWN 11. ORDINANCE NO. (0)00-07 OV11-98-02 AMENDMENTS TO THE 1996 GENERAL PLAN FOR THE NORTHERN PORTION OF A PARCEL KNOWN AS RANCHO VISTOSO NEIGHBORHOOD 11 LOCATED IN THE NORTHWEST CORNER OF THE TOWN (Due to ARS 9-462.04 regarding requirements for public notice, it is anticipated that a motion for continuance will be made) TOWN MANAGER'S REPORT ENGINEER'S REPORT FINANCE DIRECTOR'S DEPORT COMMUNITY DEVELOPMENT DIRECTOR'S REPORT POLICE CHIEF'S REPORT WATER UTILITY DIRECTOR'S REPORT COUNCIL COMMITTEE REPORTS 02/16/00 Agenda, Council Regular Session 4 CALL TO AUDIENCE- According to the Arizona Open Meeting Law, the Town Council may only discuss matters listed on the Town Council Agenda. Matters brought up by the public under "Call to Audience" cannot be discussed by the Town Council, as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience'; please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 02/04/00 4:30 PM LH A packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:30 a.m. — 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify Kathryn Cuvelier, Town Clerk, at 297-2591. 02/16/00 Agenda, Council Regular Session 5 INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. • MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION JANUARY 19, 2000 ORO VALLEY COUNCIL CHAMBERS /444%)‘. 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER ROLL CALL PRESENT Paul Loomis, Mayor Dick Johnson, Vice Mayor Paul Parisi, Council Member Fran LaSala, Council Member Wayne Bryant, Council Member EXECUTIVE SESSION AT OR AFTER 6:00 PM MOTION: A MOTION was made by Council Member LaSala and SECONDED by Council Member Bryant to go into Executive Session at 6:05 p.m. Motion carried, 5 —0. Mayor Loomis announced that Water Utility Director David Hook would be present for items #1 and#4, Town Engineer Bill Jansen would be present for items #3 and#4, and Outside Legal Counsel Frank Cassidy would be present for item #4. The Executive Session was called for the following purpose: 1. Pursuant to ARS 38-431.03(A)(3) Legal Advice regarding the valuation of the Tucson Water System in and near the Oro Valley Town Limits 2. Pursuant to ARS 38-431.03(A)(3)&(4) to obtain legal advice and pending litigation relating to Tortolita v. Town of Oro Valley Cause No. 328365/1-CA-CV 00-0022 and related matters 3. Pursuant to ARS 38-431.03(A)(3) & (A)(7) Legal Advice relating to the acquisition of property for the La Canada Drive Extension 4. Pursuant to ARS 38-431.03(A)(3) & (4) to obtain legal advice and pending litigation relating to New World Homes vs. Town of Oro Valley, Superior Court Case No. 325395 MOTION: A MOTION was made by Vice Mayor Johnson and SECONDED by Council Member LaSala to go out of Executive Session at 7:05 p.m. Motion carried, 5 — 0. RESUME REGULAR SESSION AT OR AFTER 7:00 PM 01/19/00 Minutes, Council Regular Session 2 CALL TO ORDER -7:08 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Dick Johnson, Vice Mayor Paul Parisi, Council Member Fran LaSala, Council Member Wayne Bryant, Council Member PLEDGE OF ALLEGIANCE Mayor Loomis led the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Town Manager Chuck Sweet reviewed the upcoming meetings. ORDER OF BUSINESS: Mayor Loomis announced that the agenda items would be rearranged as follows: after the Consent Agenda, Items 13, 15, 16, 2, and 14 would be considered with the remainder of Agenda to follow. CALL TO AUDIENCE Michael Kerrigan, 12428 N. Mount Bigelow, stated that as he speaks to Town residents, it is clear that they want current excessive growth in the Town of Oro Valley to be reduced. He stated that significant impact fees need to be imposed and further approval of new homes should be delayed until a valid impact fee schedule is put into place. He stated that this would help provide revenues for upgrades and water improvements within the Town. Werner Wolff, 12616 N. Running Coyote Drive, referred to a letter submitted to a local newspaper and stated that as member of the Board for reviewing applications for the Police Chief position, he sees many inconsistencies in the letter in the newspaper. CONSENT AGENDA At the request of Council Member Bryant, Mayor Loomis pulled Items C and E from the Consent Agenda. MOTION: Council Member LaSala MOVED to approve the Consent Agenda with the exception of Items C and E. Vice Mayor Johnson SECONDED the motion. Motion carried, 5 —0. A. Police Report—November 1999 B. Finance Report—November 1999 01/19/00 Minutes, Council Regular Session 3 C. Resolution No. (R)00-02 Accepting those streets within the Rancho Vistoso Neighborhood 5 Parcel T subdivision (aka Horizons) as public streets (PULLED FOR DISCUSSION) D. OV 12-97-8 Vistoso Ridge Amended Substitute Assurance Agreement between Lawyers Title as Trustee and Pulte Homes E. Resolution No. (R) 00-03 Authorizing and Approving a Line Extension Agreement Between the Town of Oro Valley and Kaufman and Broad of Tucson,Inc. Providing for Water Service by the Town of Oro Valley to the Villages of La Canada(Block A) Lots 501-580 (PULLED FOR DISCUSSION) F. Award of Bid - Project #W13-1399 Oro Valley Water Utility - Rancho Vistoso Water Plant #1, new 200,000 gallon potable water reservoir to P & H Contracting in the amount of$174,192.00 G. Resolution No. (R)00-04 Award of Bid for interior furnishings for the new Development Services Building and the Administration Building Reception Area Remodel to Paradigm and Goodman's in the amount of $66,826.13 and $4,200 respectively; and authorizing staff to enter into a contract with Paradigm and Goodman's C. RESOLUTION NO. (R)00-02 ACCEPTING THOSE STREETS WITHIN THE RANCHO VISTOSO NEIGHBORHOOD 5 PARCEL T SUBDIVISION (AKA HORIZONS) AS PUBLIC STREETS In response to a question from Council Member Bryant, Town Engineer Bill Jansen explained that when streets are to be accepted by the Town, the roads are first thoroughly inspected. If any improvements are required to bring the streets up to Town standards, the contractor/developer must complete the work and then the streets are re-inspected before the Town will accept the streets. Mr. Jansen explained that in this case, a new seal coat was applied to the streets in Parcel T. MOTION: Vice Mayor Johnson MOVED to APPROVE Resolution (R)00-02, accepting those streets within the Rancho Vistoso Neighborhood 5, Parcel T Subdivision (AKA Horizons) as public streets. Council Member Parisi SECONDED the motion. Motion carried, 5 —0. E. RESOLUTION NO. (R)00-03 AUTHORIZING AND APPROVING A LINE EXTENSION AGREEMENT BETWEEN THE TOWN OF ORO VALLEY AND KAUFMAN AND BROAD OF TUCSON,INC. PROVIDING FOR WATER SERVICE BY THE TOWN OF ORO VALLEY TO THE VILLAGES OF LA CANADA(BLOCK A) LOTS 501-580 In response to questions from Council Member Bryant, Water Utility Director David Hook explained that the water systems have a final inspection when the facilities are ready to be turned over to the Town. They must pass pressure tests and the Engineer of Record must supply a Certificate of Completion. Mr. Hook also explained that staff does random sampling of fittings, pipes, valves, materials, etc. • 01/19/00 Minutes, Council Regular Session 4 MOTION: Vice Mayor Johnson MOVED to APPROVE Resolution (R)00-03. Council Member Bryant SECONDED the motion. Motion carried, 5 —0. 13. APPROVAL OF EMPLOYMENT AGREEMENT WITH DANIEL G. SHARP FOR THE POSITION OF POLICE CHIEF MOTION: Vice Mayor Johnson MOVED to APPROVE the proposed Employment Agreement for Daniel G. Sharp for the position of Police Chief for the Town of Oro Valley, including classifying the Police Chief position at salary grade 64 on the Town Compensation Plan. Council Member Parisi SECONDED the motion. Motion carried, 5 — 0. 15. APPROVAL OF THE PURCHASE OF A 10.0 ACRE PARCEL OF LAND NECESSARY FOR THE LA CANADA DRIVE EXTENSION MOTION: Council Member LaSala MOVED to APPROVE the Acquisition Agreement and Amendments thereto between the Town of Oro Valley and Ann C. Alden, owner of a 10.0 acre parcel of land necessary for the extension of La Canada Drive. The purchase price includes for the property and $45,000 for relocation benefits. This total $310,000p p y of$355,000 and related expenses will be paid from the Town Wide Roadway Development Impact Fee Fund— Contingency Reserve. Council Member Bryant SECONDED the motion. Motion carried, 5 — 0. 16. RESOLUTION NO. (R)00-09 A RESOLUTION OF THE TOWN OF ORO VALLEY SUPPORTING THE HOUSEBILL 2121 AUTHORIZING HIGHWAY USER REVENUE FUND (HURF) EXCHANGE FOR FEDERAL SURFACE TRANSPORTATION FUNDS (STP) Town Manager Chuck Sweet explained that Resolution (R)99-09, if passed by Council, would provide support for House Bill 2121. He explained that if the Legislature approves the Bill, it would provide the opportunity for the Town to exchange Federal Surface Transportation Funds (STP) for State Highway User Revenue Funds (HURF). This would greatly reduce the complex process that the Town has had to complete in the past and thereby shorten the time period for the completion of road projects. Vice Mayor Johnson stated that this House Bill is very important for small communities in Maricopa and Pima Counties. He stated that he felt there was a great amount of support from the Legislators. Council Member Bryant expressed his concerns regarding the proposed Bill. He stated that many things were being given up such as: no environmental clearance required, no plans needed at certain stages, no local funds to ADOT and only minimum AASHTO requirements. He also expressed his concerns regarding the fact that Davis-Bacon wages would not be involved and he felt that this would greatly impact the working people. 01/19/00 Minutes, Council Regular Session 5 MOTION: Vice Mayor Johnson MOVED to APPROVE Resolution (R)00-09, requesting the adoption of House Bill 2121 by the Arizona State Legislature during the 2000 Legislative Session and directing that the Resolution be sent to the Arizona House of Representatives and State Senators. Further discussion followed regarding the process for federally funded projects and using ADOT (Arizona Department of Transportation) HURF funds, Davis-Bacon wages, and environmental impacts and clearances. Town Engineer Bill Jansen further explained that this process for exchange is allowed for in all other communities except those located in Pima and Maricopa counties. He also explained that the exchange would only be for small federally funded projects (projects under $1 million). Motion carried, 3 — 2 with Council Member LaSala and Council Member Bryant opposed. 2. PUBLIC HEARING - ORDINANCE NO. (0) 00-02 AN ORDINANCE OF THE TOWN OF ORO VALLEY ADOPTING A DEVELOPMENT AGREEMENT WITH VESTAR-ATHENS TUCSON L.L.C., FOR THE DEVELOPMENT OF A FIVE STAR DESTINATION RESORT Economic Development Administrator Jeff Weir presented an overview of the proposed economic development agreement with Vestar-Athens Tucson L.L.C. (owned by Marriott International, Inc.) for a Five Star Ritz-Carlton resort to be located in Stone Canyon. He explained that the proposed resort would be located on an existing resort zoned site and conforms to the Town's General Plan. Mr. Weir explained that the resort would be an investment in the range of$85 million and would provide approximately 250 - 400 rooms/casitas with additional retail shops, a spa and a restaurant. Mr. Weir reported that the resort is forecast to generate $1.1 billion in the first ten years of operation with up to $3.2 billion dollars over the next twenty years. It is projected that the Town of Oro Valley would receive $13.2 million dollars from sales activities during the first ten years of operation with up to $37.7 million dollars over a twenty-year time period. Mr. Weir reviewed the benefits to the Town and the resort as provided by the proposed Economic Development Agreement. BENEFITS TO VESTAR-ATHENS, TUCSON: • Water system improvements • Zoning approvals encouraging best practice architecture and design • Fast tracking of plans review • On-site building inspectors as needed • Town rebate of 2% Bed Tax over a ten year period 01/19/00 Minutes,Council Regular Session 6 BENEFITS TO TOWN: • Community Youth Tennis program and meeting facilities access • New 2% direct sales tax revenues over first ten year period • Town collects 1% bed taxes over a ten year period • Project generates additional construction sales tax • Approximately $850,000 contributed to public art program • Indirect new 2% sales tax generation • Town retention of 100% of all taxes after the 10th year In response to a question from Council Member LaSala regarding the $850,000 that would be generated for public art, Town Manager Chuck Sweet explained that a Town Code amendment is currently being studied for negotiating the placement of art derived from large projects. This could possibly allow the placement of public art from these larger projects throughout the Town. John Manseur, representing the applicants, stated that they were extremely excited about the resort project in Oro Valley. Council Member Bryant expressed his concerns with the Development Agreement regarding the use of the facilities by the Town and corporate welfare. Council Member Parisi expressed his concerns regarding the waiving of Permit Fees for the resort project. He stated that he felt that all businesses should be treated fairly. He said that he felt that as a token of cooperation, the resort should pay the permit fees as the Holiday Inn and the Sheraton El Conquistador have recently done. Mayor Loomis opened the public hearing. John Bowers, 11700 N. Mineral Parkway, Executive Director of the Chamber of Northern Pima County, congratulated Council and staff. He stated that it was a "win- win" proposal and that there were many pluses to having a resort like the Ritz-Carlton in the community. He stated that it would provide a positive community image and he encouraged Council to approve the Development Agreement. Oscar Rothenbuecher, 1575 Bright Angel, congratulated both parties for their work on the proposal. He then expressed his concerns regarding the legality of collecting a bed tax and then giving back a portion of the bed tax to one company and not others. Matthew Moutafis, 10707 N. Pomegranate Drive, referenced an article from a local newspaper, and stated that the 1% for arts is important for the community and felt that the Town's ordinance should be strengthened and not weakened. He referred to the $850,000 that would be generated by the new Ritz-Carlton for art and stated that the money could be used in many areas to enhance the community. Anne Keshishion, 9150 N. Overlook Drive, stated that there could not be a better employer than the Ritz-Carlton. She stated that her son works for the company and they 01/19/00 Minutes, Council Regular Session 7 treat their employees extremely well. She stated that she would be proud to have them here in Oro Valley. Karen Rogers, 1815 E Starmist, stated that she did not agree with corporate welfare and that she had a problem with waiving fees. She said that she opposed the ordinance because Town funds should not be used to entice businesses. She stated that Town funds should be used to benefit the entire community and not just a chosen few or a large corporation. She also expressed her concerns regarding possible environmental impacts. Bill Adler, 10720 N. Eagle Eye Place, referenced the intent of the General Plan and stated that he has not heard any questions or comments regarding the environmental impact. He also expressed concern regarding fast-tracking and architectural compromises. He stated that the Development Review Board and the Planning and Zoning Commission should not be excluded from the planning of the project as they make the Town's projects better. He also stated that there are apparent inequities towards other existing businesses. Jim Kriegh, 40 E. Calle Concordia, stated that he highly endorses the Economic Development Agreement. He said that the Town was in real financial trouble until the Sheraton El Conquistador was built. He stated that hotels and resorts are a real benefit to the Town. He also explained that the Sheraton received great financial benefits from the Town as plans and construction were fast-tracked and the project was completed in eleven months. John Fuller, General Manager of the Sheraton El Conquistador, stated that he was a strong supporter of new resorts and he was not against fast-tracking as it meant more efficient plans checking and construction management, etc. However, he expressed his concerns about the implementation of another tax and explained that the proposed increase would give Tucson's resorts and hotels a competitive advantage over Oro Valley's. Jim Motz, 1042 E. Desert Glenn, stated that the resort would be an asset to the community and that it would help with tax revenue. Mr. Motz also expressed concern regarding the effect it may have on transportation on the community's streets and highways. Mayor Loomis closed the public hearing. Discussion followed regarding the resort's impact to roads and infrastructure, the bed tax and possible rebates, and conformance to Town Zoning Codes and Ordinances. MOTION: Council Member Parisi MOVED to APPROVE Ordinance (0)00-02 authorizing and approving a development agreement between the Town of Oro Valley and Vestar-Athens Tucson, LLC owned and controlled by the Marriot International Inc. and with the deletion of Section#10 regarding fees. Council Member LaSala SECONDED the motion. Motion carried, 4— 1, with Council Member Bryant opposed. 01/19/00 Minutes, Council Regular Session 8 Mayor Loomis recessed the meeting at 9:00 p.m. The meeting resumed at 9:15 p.m. 14. PUBLIC HEARING - ORDINANCE NO. (0)00-04 RELATING TO THE PRIVILEGE LICENSE TAX; AMENDING THE ORO VALLEY TOWN TAX CODE, SECTION 8-A-447 BY INCREASING THE TAX RATE IMPOSED ON TRANSIENT LODGING (BED TAX) TO 3%; PROVIDING PENALTIES FOR THE VIOLATION THEREOF; AMENDING ORDINANCE NO. (0)90-8; AND DESIGNATING AN EFFECTIVE DATE OF SEPTEMBER 1, 2001 Finance Director David Andrews explained that Ordinance (0)00-04 if approved, would increase the bed tax rate to a total of three percent with monies generated from the additional 2 percent tax rate being used to provide economic incentives for both existing and future lodging facilities. Mayor Loomis opened the public hearing. There being no speakers, the public hearing was closed. MOTION: Vice Mayor Johnson MOVED to APPROVE Ordinance (0)00-04, amending the Town Tax Code Section 8-A-447 by increasing the Tax Rate on Transient Lodging to three percent (3%) and amending Ordinance (0)90-8 and designating an effective date, September 1, 2001 and making the correction to the definition of Transient Lodging that it be for not more than 30 consecutive days. Council Member Parisi SECONDED the motion. Motion carried, 4 — 1 with Council Member Bryant opposed. Mayor Loomis moved Agenda Items 7 and 9 forward for Council consideration. 7. AWARD OF BID—MAGNETIC SURVEYING SERVICES FOR ARIZONA STATE TRUST LAND Town Manager Chuck Sweet explained that this proposal would continue the environmental investigation of the State Land site that was previously occupied by Calmat Industries. He then introduced Mr. Norm Carlson from Zonge Engineering and Research Organization. Mr. Carlson stated that the electromagnetic survey would take approximately six days. He explained that the specific sites being proposed for the electromagnetic survey were determined due to evidence of ground disturbance. He further explained that the electromagnetic survey could find drums (or other metal objects) that were buried up to nine to ten feet deep in the ground. MOTION: Council Member LaSala MOVED to AWARD a contract to Zonge Engineering to conduct a Geophysical Electromagnetic Survey for buried drum detection on the state land parcel previously occupied by Calmat Industries as outlined in their proposal dated January 7, 2000. The estimated cost of the survey is $7,667.64. Council Member Bryant SECONDED the motion. Motion carried 5 —0. 01/19/00 Minutes,Council Regular Session 9 9. PROGRESS REPORT: ENVIRONMENTALLY SENSITIVE LANDS PLAN & ORDINANCE Senior Planner Bayer Vella thanked Council and Environmentally Sensitive Lands (ESL) team members for their help and contribution to the ESL Plan and Ordinance. Mr. Vella reviewed the background of the ESL. He then introduced Rick Rust, planner for the consulting firm of Jones and Stokes Associates. Mr. Rust presented an overview of the ESL process which includes: ■ ESL Inventory ■ ESL Plan (formatted like a General Plan element) ■ ESLO—Detailed implementation of ESL Plan Mr. Rust explained that public workshops have been held and interviews were held with Council Members, the Town Manager, staff and organizations to help gather information. He reported that presentations were made to community groups, the Southern Arizona Home Builders Association and the Chamber of Commerce. Mr. Rust also discussed the survey results explaining that out of 3,500 surveys, 984 surveys were returned and results compiled. The council members thanked the members of the ESL team and expressed their support for the ESL Plan. In response to questions from Council, Mr. Rust stated that there would be rules governing specific items and the ordinance would be written to protect those particular environmental resources. He also explained that some of the members of the ESL Technical Advisory Committee were also members of the Sonoran Desert Conservation Plan and would be coordinating with that process. Mayor Loomis recessed the meeting at 10:02 p.m. The meeting resumed at 10:13 p.m. 3. RESOLUTION NO. (R)00-05 APPROVING AND AUTHORIZING THE ADOPTION OF THE POTABLE WATER SYSTEM MASTER PLAN FOR THE ORO VALLEY WATER UTILITY Water Utility Director David Hook reviewed the background for the development of the Potable Water System Master Plan. He then introduced Mark Taylor of Westland Resources who served as consultant for the project. Mr. Taylor presented an overview of the Master Plan. He listed as initial and key issues: ■ Limits of Water Service Area ■ Water Resources and development ■ Irrigation/Turf Water ■ Fire Flow ■ Storage Capacity Requirements ■ System Pressure Requirements 01/19/00 Minutes,Council Regular Session 10 ■ Water Quality Regulations ■ Reliability/Emergency Plans ■ Land acquisition ■ Existing System Upgrades ■ Oversize Refunds and Credits ■ Water System Development and Financing Mr. Taylor also reviewed existing and future infrastructure requirements (reservoirs, mains, wells, and boosters). He also reported that the Master Plan implementation was based upon the following requirements: ■ Engineering ■ Land Acquisition ■ Water Service Area ■ Water resource Development ■ Assured Water Supply ■ Development Impact Fees ■ Water Rates ■ Water Policies and Code ■ Standard Procedures and Agreements ■ Master Plan Updates MOTION: Council Member Bryant MOVED to APPROVE Resolution (R)00-05 adopting the Potable Water System Master Plan for the Oro Valley Water Utility. Council Member LaSala SECONDED the motion. Motion carried, 5 — 0. 4. RESOLUTION NO. (R)00-06 PROVIDING NOTICE OF INTENT TO INCREASE POTABLE WATER SYSTEM IMPACT FEES FOR THE ORO VALLEY WATER UTILITY AND DESIGNATING THE PUBLIC HEARING FOR MARCH 1, 2000 MOTION: Council Member LaSala MOVED to CONTINUE Resolution No. (R)00-06 to the February 2nd Town Council meeting to provide more time to review the document. Council Member Parisi SECONDED the motion. DISCUSSION: Mayor Loomis asked that a professional Engineer's Stamp be placed on the document. Vice Mayor Johnson asked that staff provide a comparison of the neighboring towns' impact fee schedule. Motion carried, 4— 1 with Council Member Bryant opposed. MOTION FOR ADJOURNMENT: Council Member Bryant MOVED to ADJOURN the meeting at 10:53 p.m. and CONTINUE the remainder of the Agenda Items to the next regular Town Council meeting scheduled for February 2nd. Motion carried, 3 —2 with Mayor Loomis and Vice Mayor Johnson opposed. 01/19/00 Minutes, Council Regular Session 11 *THE REMAINDER OF THE ITEMS WERE CONTINUED TO FEBRUARY 2, 2000 TOWN COUNCIL MEETING PER ABOVE MOTION. 5. RESOLUTION NO. (R)00-07 AUTHORIZING AND APPROVING EXECUTION OF AN AGREEMENT FOR CONSTRUCTION OF WATER UTILITY FACILITIES AND PROVISION OF WATER UTILITY SERVICES UNDER PRIVATE CONTRACT FOR STEAM PUMP VILLAGE 6. APPROVAL OF MODIFIED LANDSCAPING PLAN FOR LA CANADA DRIVE FROM LAMBERT LANE TO NARANJA DRIVE 8. RESOLUTION NO. (R) 00-08 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY COMMITTING UP TO $10,000 TOWARD A JULY 4TH, 2000 CELEBRATION AT CDO RIVERFRONT PARK IN CONJUNCTION WITH GREATER ORO VALLEY ARTS COUNCIL (GOVAC) 10. OV12-99-14 THIRD FAIRWAY AT ORO VALLEY COUNTRY CLUB PRELIMINARY PLAT LOCATED SOUTH AND ADJACENT TO THE CANADA DEL ORO WASH, AND NORTH AND ADJACENT TO ORO VALLEY ESTATES 11. PUBLIC HEARING - ORDINANCE NO. (0) 00-03 AMENDING SECTION 2-2-2 VICE MAYOR OF THE CODE OF THE TOWN OF ORO VALLEY 12. DISCUSSION OF POSSIBLE HALF CENT (.5%) INCREASE IN TOWN SALES TAX RATE ON CONSTRUCTION ACTIVITIES TO FUND THE ACQUISITION AND PRESERVATION OF OPEN SPACE TOWN MANAGER'S REPORT ENGINEER'S REPORT FINANCE DIRECTOR'S REPORT COMMUNITY DEVELOPMENT DIRECTOR'S REPORT POLICE CHIEF'S REPORT WATER UTILITY DIRECTOR'S REPORT COUNCIL COMMITTEE REPORTS Respectfully submitted, Roxana Garrity, Deputy Town Clerk 01/19/00 Minutes,Council Regular Session 12 I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 19th day of January, 2000. I further certify that the meeting was duly called and held and that a quorum was present. Dated this day of , 2000. Kathryn E. Cuvelier, CMC Town Clerk MINUTES ORO VALLEY TOWN COUNCIL AND PLANNING & ZONING COMMISSION JOINT STUDY SESSION JANUARY 24, 2000 ORO VALLEY TOWN COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE JOINT STUDY SESSION WITH PLANNING & ZONING COMMISSION CALL TO ORDER: 7:02 P.M. PRESENT: Oro Valley Town Council: Paul Loomis, Mayor Dick Johnson, Vice Mayor Wayne Bryant, Council Member Dick Johnson, Council Member Paul Parisi, Council Member Planning & Zoning Commission: Dennis Douglas, Chairman William Partridge, Commissioner Martha Briggs, Commissioner Bill Moody, Commissioner Not Present: Wayne Wiant, Vice Chairman Steve Ruble, Commissioner Dean McCook, Commissioner PRESENTATION OF RANCHO VISTOSO PAD AMENDMENT Mayor Loomis stated that when this item was continued by the Town Council, it was continued without having to go back to the Planning and Zoning Commission. Because of the magnitude of this he felt it would be advantageous to the Council to get the Planning & Zoning Commission's input as well. Planning & Zoning Administrator Bryant Nodine showed the location of the open space within the PAD and explained how the project was analyzed for open space and exchanging open space. Mr. Nodine stated that staff looked at the value of open space regarding habitat, large chunks of contiguous or non-fragmented open space. He stated that Vistoso Partners provided a lot of open space; however, it is located in-between building envelopes and in- between golf courses. Although it has value for smaller animals and birds and, also aesthetics, he explained that it doesn't have the same broad value that non-fragmented habitat has. He stated that staff is using the 300 foot rule of thumb that comes from a 01/24/00 Minutes, Council/P&Z Commission Joint Study Session 2 study for the CAP in Avra Valley. He stated that this rule of thumb is being used for riparian corridors throughout Pima County. Mr. Nodine explained that in exchange for that impact on open space, the applicant is proposing to dedicate a trail, and some open space area in the northern area of Neighborhood 12, which is the confluence of Honey Bee Canyon and Sausalito Wash. Mr. Nodine stated that overall there are 133 new units proposed into the open space area. Of that, each one of those uses about .7 acres of open space. There is a loss of non- fragmented open space of.7 acres per lot. He showed some areas that for every lot, we are losing 1.5 acres of non-fragmented open space. He stated that staff looks at those areas because they are longer roads serving fewer lots, and the lots are clustered away from the roads. There is a lot of open space lost for the number of lots being proposed. Mr. Nodine stated that because of the slopes, the Harris Study and non-clustered areas, staff recommends that some of the areas shown should be looked at closely as problem areas. Discussion followed regarding 25% slopes and clustering concept. Charlie Hulsey, The WLB Group. Mr. Hulsey stated that there are approximately 12,000 acres of park land on the north and west side of Neighborhood 11. He showed areas they would like to develop. He explained that at the time the PAD was adopted it was felt that these areas were too steep to develop on. Since then the area has been remapped and the computer program shows there are pad sites ranging from 12,000 to 20,000 SF. They are asking to be able to develop those pads. He stated that the PAD identifies open space as a golf course, view areas, wildlife habitat or corridors. He explained that the PAD does not say that all open space must be a wildlife corridor. Thus the disagreement between Mr. Nodine and himself. He stated that he does not believe that the fragmented open space is any different from non-fragmented. However, if you look at this purely from a wildlife standpoint, then yes, anytime you break up open space areas, it is fragmented as a wildlife corridor. However, as open space it is a mountainside that is visible from all of Rancho Vistoso, so it has a value. He stated that the study put together by Harris identified 4 major vegetation types that relate to habitat types. He stated that the areas picked are in the least valuable of those 4 types of habitat. They are flat with simple vegetation. He stated that the Harris Study states if you are going to develop, those are areas that should be developed, if you are going to develop in any of the 4 communities. Mr. Hulsey stated he has been working on locating the pads to make the impact to the land as small as possible. Mr. Hulsey stated in exchange for what they want to do, they commit to: 1. Provision of trail and trail head alignment that has been agreed to by Pima County Parks and Oro Valley staff. The size of the trail is about 3 acres and intersects with Honey Bee Canyon. 01/24/00 Minutes, Council/P&Z Commission Joint Study Session 3 2. Acreage north of the escarpment and along Honey Bee, 150 feet south of center line of the Honey Bee, 156 acres. 3. Dedication of the Honey Bee Park. Mr. Hulsey stated that an environmental study was done to determine what parts of Vistoso are most suitable for housing and carefully delineated where the Honey Bee was and how much of it we could put into a package. He stated this portion of Neighborhood 12 is not owned by Vistoso at this point and time. If everything goes as they would like, they will secure the parcel and dedicate it to the Town. He pointed out that the Honey Bee will be preserved forever and will be put into the Town's hands. There is an agreement that has been offered to the Town where Vistoso Partners would fund managing the Honey Bee. He pointed out this would be over $800,000 worth of commitment over time. Mr. Hulsey stated that open space is far more than a wildlife or riparian corridor. He pointed out areas of the golf course, which he considers to be part of open space. He pointed out that wildlife uses the golf course as a wildlife corridor. Mr. Hulsey stated that they would continue to work on developing the pads until they fit on the site. Council Member LaSala stated that he is not convinced that the Town gets any benefit from this proposal. He stated the Honey Bee Canyon is already open space and the park in Vistoso is already open space. He agreed with staff that there is something to the non- fragmented/fragmented open space. He asked Vistoso if they are prepared to start paying their fair share in water fees on the date that this PAD is signed? Vice Mayor Johnson asked Town staff to come back with projected revenues that would be generated by this type of development. Council Member LaSala asked that the revenues be compared with the 400 acre foot of water. Council Member Bryant asked that B, C & H be eliminated and leave as open space, but keep E. Council Member Parisi stated that the best solution would have been a couple years ago, by shifting density away from Honey Bee Canyon. Now we are faced with another way to put Honey Bee Canyon in the Town's possession. He asked staff if this is good land use and is this a good development for the Town? Planning & Zoning Commission Chairman Dennis Douglas stated this is a unique opportunity to influence a very important and beautiful part of our community. He gave Vistoso Partners a positive word for some of the things they have done. He pointed out that the densities in the PAD are significantly less than originally approved. He encouraged Mayor and Council to not shut the door on this discussion, but look at some 01/24/00 Minutes,Council/P&Z Commission Joint Study Session 4 of the challenges and try to negotiate as much as possible. He expressed concern with what the impact for the northern part of Neighborhood 12 would be if that deal falls through. We have a difference of opinion on open space. He feels that open space should be leaving the land the way God intended it to be. He stated we should follow staff's recommendation for 2 or 3 acres. There is something here for the community but he feels we are a ways a part. He encouraged Mayor and Council to continue negotiations to come out with a"win-win" situation. Mayor Loomis thanked staff and Vistoso Partners for pulling this information together in a short period of time. He asked that the following items be identified: 1. Water. 2. WAPA Line dedication for access to northern area without going through Honey Bee Canyon. 3. Identify the criteria for property lines on the southern side of Honey Bee Canyon. 4. Identify the rationale for selection of the property lines since the areas in Neighborhood 12 appear to be going up over the ridge and into the Canyon area. 5. Consider single story homes or establishing a height limitation on homes in areas where it will be visible. 6. Capping the height so homes can be hidden behind the ridges or where they will show in view sheds. Mayor Loomis called a recess at 8:30 p.m. Meeting resumed at 8:40 p.m. PUBLIC PARTICIPATION PLANS — GENERAL PLAN PROCESS Bayer Vella, Senior Planner introduced members of the Public Participation Advisory Committee that worked on recommendations for maximizing the public participation process for the General Plan Update. They are: Dennis Douglas Don Chatfield Bob Iannarino Bill Adler Paul Loomis Bob Topozer Peggy Fiandaca with Partners for Strategic Action, Inc. gave a presentation regarding recommended 3 alternatives for the level of public participation the Council would like to provide for the General Plan Update Process scheduled for spring 2000. Ms. Fiandaca stated that the recommendation of the PPAC Committee involves the Comprehensive Alternative for the 18 month period. The cost would be $154,300. She pointed out that the fees could rise or fall based on what is finally decided upon. This would include a full-time Project Manager and 2 additional staff members, one with 01/24/00 Minutes,Council/P&Z Commission Joint Study Session 5 experience in Public Relations/Communications. Support would also include graphic and web-page. Ms. Fiandaca reviewed the 3 components necessary for this Alternative, including: • Active Committees • Community Involvement • Communications Component It was pointed out that this item would be scheduled for action on the 2-16-00 Council meeting. Joint Session recessed at 8:30 p.m. Town Council Study Session resumed at 8:40 p.m. PUSCH VIEW LANE EXTENSION PRESENTATION Town Engineer Bill Jansen reviewed the first phase of the major Oro Valley Highway Improvement Program for the Oracle Road Corridor, specifically authorizing Public Works to begin exploration of the concept of extending Pusch View across the CDO Wash connecting into Lambert Lane. Discussion followed regarding the traffic conditions and accompanying operational deficiencies existing at the First Avenue/Oracle Road intersection and the expectation for further deterioration as new development increases in the vicinity of the intersection. Based on 4 alternatives recommended by Agra Infrastructure, Inc., alternative 3 recommends the extension of Pusch View/Lambert Lane. He explained that the advantages to alternative 3 include: 1. The operational characteristic of the First/Oracle intersection will be greatly improved. 2. The level of service at First Avenue, between Lambert Lane and Oracle Road will be improved tremendously. 3. The cost verses benefit of the project compared to the other alternative is the best. 4. The amount of work in the ADOT right-of-way is minimized. 5. The project is in conformance with the area transportation master plan and the Town's General Plan. Discussion followed regarding the time frame necessary to begin environmental, archeological, right-of-way determination, centerline alignment, FEMA and 404 permitting. LA CANADA/CALLE CONCORDIA SAFETY IMPROVEMENTS (LEFT TURN BAY) Town Engineer Bill Jansen reviewed his recommendation to proceed with improving the intersection of La Canada and Calle Concordia (even though it is located within Pima 01/24/00 Minutes, Council/P&Z Commission Joint Study Session County) due to the safety hazard of this intersection. The proposed improvements would include a left turn bay on southbound La Canada and a right turn deceleration lane on northbound La Canada. Cost estimate is $90,000 for construction, with design fees in the amount of$14,000. Mr. Jansen stated that project design could begin upon authorization to proceed and construction completed within 6 months of design start. Recommended funding is the Town Wide Roadway Development Impact Fees. Mr. Jansen stated that there is a possibility of receiving credit for the monies used to improve this intersection from the Town's $3 million commitment to the La Canada widening project. ADJOURNMENT Vice Mayor Johnson adjourned the meeting at 9:20 p.m. MOTION carried 5 —0. Respectfully submitted, Kathryn Cuvelier, CMC Town Clerk r s t .‘Pk\" E..)/ #44„/1/ •� �► . O 7 11000 N. La Canada Dr. Oro Valley, Arizona 85737 WERNER S.WOLFF,Chief of Police fih a r Phone (520) 742-5474 FAX(520) 797-2616 UNDEo ORO VALLEY POLICE DEPARTMENT "INTEGRITY, PRIDE, EXCELLENCE" MEMORANDUM TO: Mayor Loomis and Town Council FROM: Charlie Lentner, Acting Chief of Police DATE: January 19, 2000 RE: Monthly Breakdown of Citations by Violation and Police Activity Summary Attached please find the updates for the month of December, 1999. WSW:nlr 2 c) > '71,.r. n - - o rri r cr rrl r- O ,,, PC r-C O Z t O 0 Z s:„ - H < p, rri cn Z c o O Z H O d Z 0 LA) - N p-, o0 oZ4 o0 ..� C �' vii N w w 00 OT OT C N Ln O o .-Ti rrl C kJ) N w VD CI' C Ln - C � o N CD -P p N CT CT N 00 N ,-- 00 00 O J...., O W \D 41. 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N �D J (3 �O W LD C .-� Ci N ,---, - w O 4. o o w v, O,L O N 4- -- O\ N O ►-3 0 C H ,.1i N C!i w O J J N V-� J W t!i 00 LO W O N - 00 v N -J O\ O 00 W N N vO W 00 O\ N op ONO O V1 Cit vO N 0 J N N --.1 0 ..� Li) --1 N O + TOWN OF ORO VALLEY !gyp COUNCIL COMMUNICATION MEETING DATE: 02/03/2000 TO: HONORABLE MAYOR& COUNCIL FROM: Jeffrey H. Weir, Economic Development Administrator SUBJECT: The Chamber of Northern Pima County Quarterly Report October 1, 1999— December 31, 1999. SUMMARY: The 1999/2000 Fiscal Year Financial Participation Agreement (FPA) between the Town of Oro Valley and the Chamber stipulates that a Quarterly Report be compiled by the Chamber and presented to the Council in the month following the end of each calendar quarter. The enclosed report satisfies the FPA requirement for the second quarter of the 1999/2000 Fiscal Year. Members of the Chamber's Board of Directors and/or staff will most likely be in attendance to answer any specific questions. , / /i Jeffre Weir, CED Econ mic Development Administrator Z),44-.4 o2— avi14,,L., David L. Andrews Finance Director gii,efr i ltai Chuck Sweet Town Manager v � NORTHERN PIHA COUNTY GARBEROf (OWNEtCE QUARTERLY PROGRESS REPORT October 1, 1999—December 31, 1999 Submitted To: The Town of Oro Valley By: The Chamber of Northern Pima County In accordance with Resolution No. (R) 98-98, Section 1.3. A. Tourism,Visitors Services and General Information. The Chamber has provided tourism and visitor services and information to anyone who has expressed an interest, including Town residents and seasonal tourists over the past three months. Below are data on activity that the Chamber has addressed through this quarter. TELEPHONE CALLS & ACTIVITY Category October November December TOTAL 1. Member calls for business 212 278 158 648 2. Relocation Packages 53 31 17 101 3. Information sent/faxed 49 31 57 137 4. Calls for new Membership 19 15 11 45 • 5. Office visitors 25 19 29 73 6. General/ Relocation/Visitor Calls s 564 511 391 1466 7. Web site visits 1529 1511 1849 4889 1. Member calls for business: These are calls from people who are already members of The Chamber who call for any type of Chamber business. • 2. Relocation Packages: Newcomers Kit for people relocating to the Northern Pima County area. It includes an area map, demographics of Oro Valley&Northern Pima County, The Guide, attractions,hotels &restaurants. 3. Information Calls: Requested info other then relocation or visitor kits, such as maps, demographics, & accommodations. 4. Calls for new membership: Calls to the office regarding membership information. As Trail Blazer activities with prospective members increase, calls to our office may decrease. '5. Office visitors: People who come in td'the Chamber office for information. 6. These are calls for a wide variety of information. We either provide the information requested or refer the caller to another source if we do not have it. 7. A"hit"is one download of the HTML file of a page, or of an image. "HTML hits"are hits on HTML pages only,not images. Most people regard this as the most useful thing to look at since they correspond one-to-one with pages as the visitor sees them. B. Chamber Operations: Much of the Chamber's effort in the Operations area during the last quarter of our fiscal year was concentrated on implementing new programs created earlier in the year, and in beginning our planning for next year. Again this quarter,we will relate our activities to the goals set earlier this year. • Increase the Chamber's Membership and financial base 1. Recruited 17 new members into the Chamber 2. Upgraded the Chamber's computer capabilities to better track member's activity. 3. Ended fiscal year with income exceeding expenses. • Increase participation of Members in Chamber programs &activities 1. Extended invitations to all members to participate in the annual Planning Retreat,rather then limiting participation to the Board of Directors, in an effort to include more members in setting the future direction of the organization 2. All Committees are meeting monthly, and participation in Committee meetings is steadily increasing. 3. Almost 100 people attended the Chamber's Annual Meeting on December 3. 4. Two mixers were held,with as many as 40 members attending. • Improve communications with members and the public 1. Upgraded e-mail capability so that each staff member has a direct e-mail address. 2. Established a new format for the monthly newsletter to expand the amount of information we can publish and to make it easier for members to use. 3. Scheduled Breakfast speakers on issues of interest to our members, including Sharon Bronson, chair of the Pima County Board of Supervisors,and retired General John Wickham. • Enhance Chamber identity and visibility 1. Introduced a new logo at the Annual Meeting that more clearly identifies the area we serve. 2. Produced golf shirts, coffee mugs, and message boards with the new logo to help get exposure. 3. The Chamber was represented by the Executive Director at the fall meeting of the Arizona Chamber Executives. 4. The Executive Director was re-certified for another five-year period by the American Chamber of Commerce Executives Association. He is one of only three Certified Chamber Executives in Arizona. 5. A presentation on the Chamber was made to a local business group during the quarter. In addition to these items,the activities listed in the last quarterly report are continuing on an on-going basis. C. Business Recruitment,Retention and Outreach: This report will follow the format established in the last report, listing new or upgraded programs and activities being undertaken by the Chamber. The ongoing activities listed in earlier reports are continuing as well. The major economic development objective of the Chamber is to help local businesses succeed. With that success will come more jobs, increased tax revenues and an overall healthier business climate. Our programs in this • area take many forms. Some of these programs involve direct interface with businesses,other involve work that is necessary for the community's economic well being. The goal stated for direct interaction was: • Develop programs to increase the value of Chamber membership to Small Business and specific business clusters. 1. Through the Chamber's Small Business Committee, a plan was developed and implemented to conduct monthly seminars on subjects of value to small business. This program will be promoted as the 2000 Business Success Series. These seminars will be open to both members and non-members. 2. Implemented the Chamber Marketplace program,through which members may offer discounts or incentives to other members and their employees. The law firm Snell &Wilmer is sponsoring the program, including the cost of printing identification cards and quarterly directories of participants. A sample is attached. 3. In order to make the Chamber's networking events more productive for members, emphasis will be placed on the value of the events in making contact with prospective customers or clients. The"business after-hours"concept has been shelved to be replaced with CONTACTS 2000. A Marketing plan has been developed to promote the events. Our stated goal for programming where our focus is on issues and our interaction is with governmental entities and other organizations was: • Establish alliances with other Chambers, governmental entities and business associations. 1. Involved the business community in discussions relating to pygmy owl habitat. Met with Steve Jewett of the Governor's office to discuss State activity on this issue. Discussed in meetings and forums what the real impact of this issue will be on business. Reviewed and commented on the Town of Oro Valley's Pygmy Owl Policy. 2. Worked to identify areas of agreement within the community relating to the Town's establishment of incentives for resort development. 3. We have started initial exploration of the Arizona Department of Commerce's Business Retention& Expansion program. If it appears to be a program that will benefit Oro Valley and Northern Pima County businesses,we will become participants in the program during the Chamber's fiscal year. A copy of the program brochure is attached. 4. In this area,perhaps more than others included in this report,the continuity and consistency of our interface with governmental entities and other organizations is critical. While we won't include all routine contacts in our reports,we are maintaining healthy working relationships on an ongoing basis. D. Special Events Chamber efforts during this quarter were focussed on two of our major annual special events. They were: 1. The Great Pumpkin Fat Tire Bike Race&Festival. This event has elements of tourism, economic development and community promotion. Our goal is to draw racers from around the Southwestern US as well as to provide a community activity of value to the area served by the Chamber.With the addition of a Festival element to the race, a full day of activity is available to cycling enthusiasts. We particularly appreciate the support from the Town as a sponsor of the 1999 event. Proceeds from the race are invested in the race and other Chamber programs. 2. The Annual Holiday Party&Auction. Held at Oro Valley Country Club,the party is a social event celebrating the holiday season. Almost 100 members and guests attended. The auction held in conjunction with the party featured merchandise and services donated by Chamber members. Revenue raised by the auction goes to fund the Chamber's E.S. "Steve"Engle Scholarship, as well as other Chamber programs and activities. E. Summary • The Chamber is proud to be a partner with the Town of Oro Valley in the economic development of our area. We appreciate the strong working relationship we have with the Town staff and elected officials, and our staff and leadership are available at any time to discuss the contents of this report with you in greater detail. PIWACOUNTY / NORTHERN CIIAt4BERJ Of COMMERCE December 27, 1999 MEMBER UPDATE The Chamber's Newsletter is on a one-month holiday break, so we are sending you this UPDATE in its place to keep you informed. Watch for the Newsletter in January. A NEW LOOK FOR THE NEW MILLENNIUM: Please note the Chamber's new logo at the top of the page. Designed for us by Krista Nelson of Oro Graphics,the new look places stronger emphasis on the Chamber's location and function. We're excited about it—and hope you like it! NEWSLETTER ADS: Enclosed is an ad rate sheet for the Chamber's newsletter for 2000. The publication has taken on a new look,which allows us to include more information. It reaches at least 450 members and prospective members each month. A limited amount of ad space is available, so if you want to use this publication to reach Northern Pima County's Top Business Leaders,we encourage you to call now to reserve your space. MEMBERSHIP PLAQUE INSERT:Also enclosed is the 2000 insert for your membership plaque. It just slips in the plastic holder in place of the 1999 version that is there now. If you do not have a plaque, please contact us at the Chamber office, 297-2191. CHAMBER MARKETPLACE CARDS&DIRECTORY: The Chamber Marketplace is an exciting new direct benefit of Chamber membership. Enclosed is the first Marketplace Directory of members who are providing special discounts or incentives for other members who do business with them. The directory will be updates every three months, so if you are not in this one and want to be in the next one, give us a call. Two Marketplace identification cards are also enclosed. These cards must be used to claim your discount. Each member may get up to four additional cards for your employees. There is no charge either for the listing or for the first six cards. If you would like to use this as an employee benefit, additional cards may be obtained. Call for details. Our thanks to the law firm of Snell &Wilmer. and to the firm's representative in the Chamber, Todd Jones,for sponsoring this program and allowing us to offer it to you at no cost. CREDIT UNION MEMBERSHIP:Another new benefit available to Chamber members is membership in Hughes Federal Credit Union and the DM Federal Credit Union. Approval is pending on also offering TEP Credit Union. Call for details. HELP US UPDATE YOUR MEMBERSHIP DATA:It is amazing how fast our membership records can become outdated. Addresses phone numbers or representatives change, and sometimes we don't get the word until the wrong information is printed in the Membership Directory. Please take a few minutes to fill out the enclosed form and fax or mail it back to us. This will help assure that our 2000 Directory has an accurate listing for you. NEW OFFICERS& DIRECTORS: Congratulations to the Chamber's new President, Paul Willman, who took office at the Annual Meeting December 3! Other new officers are Andrew Way, President Elect; Suzi Bustamante, Secretary; Jeff Corner, Treasurer;and Melanie Larson, Past President. Directors elected by the membership were Suzi Bustamante, Chris Carlin, Jeff Corner, Cheri Cross, John Lewis, Paul Parisi, Mike Polletta, Brad Steninger and Mark Weinberg. In addition,two members have recently been appointed to fill unexpired terms on the Board. They are Todd Jones of Snell &Wilmer and Patti Morris of Tucson Electric Power. More details in the newsletter next month. BUSINESS SUCCESS SERIES:The Small Business Committee kicks off its 2000 Business Success Series of seminars and workshops with "Ideal Scenarios for Success—Resources that can Assist". It will be held Tuesday,January 18th at 8:30 am at Arizona Gallery&Event Center. A registration form is enclosed. CONTACTS 2000: Come to the Chamber's CONTACTS 2000 Mixers because you will get new business leads. That is the message that the Meetings &Mixers Committee is sending out with the redesign of the Mixers program. The emphasis is on contacts,and if you come,you will get contacts and leads. Watch the newsletter for information on dates and locations. Check it out-It's another business opportunity provided to you by your Chamber of Commerce! NETWORKING LUNCHEON:The January Networking Luncheon is set for Thursday, January 13 at HomeTown Buffet, 5101 N. Oracle. Cost is $10,call Kassandra at 297-2191 for reservations. Here's another opportunity-Take advantage if it! JANUARY MEMBERSHIP BREAKFAST:Jim Rosborough, Associate Head Basketball Coach at the University of Arizona will be the featured speaker at the Chamber's January 27 membership breakfast. The breakfast, set for 7:00 am at Oro Valley Country Club,will be sponsored by Amphi Foundation. Call 297-2191 for reservations. 2000 PLANNING RETREAT:All active members of the Chamber are invited to take part in the Chamber's Planning Retreat to be held January 21-22 at Rio Rico Resort. President Paul Willman and the Board have encouraged committee members and others who are active in Chamber programs to help set the organizations direction for the coming year. The Retreat will begin at noon on Friday, January 21 and adjourn at about noon on Saturday, January 22. Registration is$32, covering the cost of a luncheon and a breakfast. Call 297-2191 to register or for more information. HOLIDAY PARTY&AUCTION:Almost 100 members and their guests enjoyed a great Holiday Party December 10 at Oro Valley Country. Billed as the season's "first New Year's Eve Party",the event- featured food and music throughout the evening, a silent auction, and a VERY likely live auction. Andrew Way,president elect and chairman of the Party committee, served as auctioneer, Our special thanks to everyone who donated items for the auction. A list of donors will be published in the January newsletter. HAVE A GREAT NEW YEAR!By the time you get this, 2000 will be here. We hope it brings you much success,prosperity and happiness! r.r . r h. Q 5 w > a < ZU) — OZ E Z F-4 5 (i) (1)''. Z O I (5) (i) 0 w u (1) (0,-,-:/k I �••r m < E w O Ltil [..4 r,(j), c4 2 w 4in Z i W Z . 0Z C)ii Z 0 WQ (I) wirOgy iff.o; (i) 1403 4t4 ' 0 11 n I as D Eull.4,.i u at Cg (7) • A Ah" Wiwi iX I : alW1 Oa.' . Q/14 lall C4 1- tiJ Z i- O Z O cn N d d ! r i 1 Al 1 (1) W ...."' '1' Ni ,. CD 0 ..., x 0 - ›, (,) t:4 = E ,v) ,..4 u. 0. 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Z 1— (r) cnIll x w in Cl) Q ' N O O N a) a) O �- O Y E a U 2L. r cu ° E c:1 oa a� c E o co co 3 z a ° E .c c L a ° EU: E U 0 0 0 E CO O 2 c Q c~V CO Q' , 0 u) x a) ` M ° U Q. 5t •- ••- c`� ° v- N 12 2LQ- .c 2 o 1) U o coE_- i `� aE Tij U aai c o a"i • 3 N a (2 ami o a� oo •- 'a� ° o v U o ° ~ 3 I- o ° c co a) a) L -ZO : -o atia c N - aQ ,a0 c > r L co O c 0 L •m0: 7 c L cn co0 0 Jo a) c o cn L U c o co ,� > v co p c u) _ p o in "Cl-c m L Q rn o C O f`- o O co 3 �., a' c �,, 2 .3 lull co >,. _ a) -' a) .>,w .cco .>,rn5 ov a) . 0 rna; .3E ° a ° 1-- a— co .av ,n .Nc co .c Cn > a Q owco~ Q0 UO L. O �- 0 _L " oco o o Q sco > woE oN ,_ m0 0_ cUE - > ~ amia °� crnO ° LDU EscQ oo as a) s H ° s .cU m ea •.N .. c co p cO ,_ N �., O ' a... O pco a) a) O C� I ! IIlIiiIIlilu! Ii 0 Uc0_ m eU o0C _U Qm Eo v� U _a La .N H.rEU srn� > aX p cC caacicc 0F=- v ° o oa) a) c I a) > a)Uw ,- CLc.) Z0 (aZ QQa. c) o a) � L.L. 2 a. N N 4.: - - ` rn a)c ti o- a N E coo 0 a o o U Q a) >.'c a� d 73 cn •"° O C h U c`10 v x 2 4 c L o o 2 m Cl) > 6 cD _O U �„ c II CQ N F- a) a) O x 10 a) o� CU U a' U O p) 00 a m lai i c N c ci L' E-- E co ... U o N a 0 co h h 2 a cn � cn E � � y 0 E Z Z > cn E ° c a) o -o 9 -0 o c c waU 6 TD O Qm � .� ° Un_ l C 10 -0 x w 2 0) GREATER TUCSON ECONOMIC COUNCIL Balance Sheet July 31, 1999 ASSETS Current Assets rash On Hand And In Banks 'etty Cash $ 100.00 Money Market Checking 140,988.90 Time Deposit Savings 50,571.04 Investment Account-BA 27,078.90 Investment Account-StageC. 52,742.58 Investment Acct.-Norwest 35,977.40 Total Cash On Hand 307,458.82 Receivables Membership Receivable-97-98 5,850.00 Membership Receivable-98-99 72,000.00 Membership Receivable 99-00 24,750.00 Manufacturer Dir.Receivable 56.00 City of Tucson-Receivable 390,000.00 Town of Oro Valley Receivable 25,000.00 Allow. for Uncollectable Accts <8,846.35> Other Receivables 1,242.00 Total Receivables 510,051.65 Property and Equipment Leasehold Improvements 64,283.28 Furniture&Fixtures 67,755.00 Equipment 159,751.61 Accumulated Depreciation <159,398.87> Total Property and Equipment 132,391.02 ')ther Assets ?repaid Insurance 2,665.00 Workmans Compensation Deposit 482.00 Other Prepaid Expenses 10,777.25 Total Other Assets 13,924.25 Total Assets $ 963,825.74 LIABuI-IES AND CAPITAL Current Liabilities Accounts Payable $ 7,340.98 Capital Lease 15,688.64 Payroll Taxes Payable 20.32 Accrued Vacation 24,888.37 Deferred Revenue 498,699.99 Total Current Liabilities 546,638.30 Other Liabilities Deferred Lease Incentives 26,425.00 Total Other Liabilities 26,425.00 Total Liabilities $ 573,063.30 Capital Fund Balance-Undesignated $ 144,247.28 Fund Balance-Designated 250,000.00 FY Change in Fund Balance <3,484.84> Total Capital 390,762.44 Total Liabilities&Capital $ 963,825.74 August 23, 1999 V OG 0 v r A AAA- � e���•• � NCCC — OS = OenoC S OOOt. 000 ,Dr100MM C, O ,OC, N wzr •et — LriCCOOr'i — C` 04MMC \O .CC' CCC ger N 00 N MM - NO �OC4 VNNC Ov0 `^ O v1 �D M M V V ...; ^ V'1 O N V V t": y V \i v V V v v v 1 nc C C 0 O C C O C C C o 0 0 0 0 0 Cr' o0 0 o 0 O c C o oCC00000000 O 0v Cri000 � 4 CCCCCCCCCCCS Or1 OM ^ OC vi � Q Q .-- Q N 6,,kr).O o � C• M 00 NM - vi CMwMw k .. _ I A I z CCCCN '0 N oc .zleC-, okr) C.^. � e CCC C, I ociI cr � re, CC '0 .0 C C' r•-, CCN — C' Ncco v C 4 i 00 J Crrico ^ oc ocNNooc oN 0 kr) cCI oc m.. 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"a N ° = c j cQ O tR" = Va: 5 F= wa. < Vac� a = n: ,ZVa E- = � U Q GREATER TUCSON ECONOMIC COUNCIL Balance Sheet August 31, 1999 ASSETS Current Assets Wash On Hand And In Banks f:tty Cash $ 100.00 Money Market Checking 65,595.86 Time Deposit Savings 25,729.80 Investment Account-BA 27,097.69 Investment Account-StageC. 52,742.58 Investment Acct.-Norwest 35,977.40 Total Cash On Hand 207,243.33 Receivables Membership Receivable-97-98 5,850.00 Membership Receivable-98-99 67,025.00 Membership Receivable 99-00 6,858.33 Manufacturer Dir.Receivable 56.00 City of Tucson-Receivable 390,000.00 Town of Oro Valley Receivable 20,000.00 Allow. for Uncollectable Accts <8,846.35> Other Receivables 3,549.34 Total Receivables 484,492.32 Property and Equipment Leasehold Improvements 64,283.28 Furniture&Fixtures 67,755.00 Equipment 159,751.61 Accumulated Depreciation <163,374.29> Total Property and Equipment 128,415.60 >ther Assets _'repaid Insurance 4,097.50 Workmans Compensation Deposit 482.00 Other Prepaid Expenses 11,968.25 Total Other Assets 16,547.75 Total Assets $ 836,699.00 LIABILITIES AND CAPITAL Current Liabilities Accounts Payable $ 6,491.09 Capital Lease 15,155.32 Payroll Taxes Payable 40.78 Accrued Vacation 24,829.36 Deferred Revenue 453,699.98 Total Current Liabilities 500,216.53 Other Liabilities Deferred Lease Incentives 26,425.00 Total Other Liabilities 26,425.00 Total Liabilities $ 526,641.53 Capital Fund Balance-Undesignated $ 144,047.28 Fund Balance-Designated 250,000.00 Fund Balance-Restricted TTJ 200.00 FY Change in Fund Balance <84,189.81> Total Capital 310,057.47 Total Liabilities&Capital $ 836,699.00 September 8, 1999 U 0L coa 8 n2, 1, 88V; �„ppppp .npt1 A t� C. o�do `n �''� ^ OS v't 00 g 2 1O O O V O v1 .1,0 ,00 .0,4 - 0 ,=„0 O O O ,O O� 00 M N ,D O o0 r N O �T 0 00 66... O Nv1o. M NMN O > M M �!1 Os 00 V N V v N N 0 n zc M M V V � C r4 V V V V V 1 1 15= 0 A 888800 O 88888888808 p goZ , 06 � ggOOOOO OO N 5 0 s Nc..., o M �o O � M C.—..,,,, N —? 0v-, C - ,,.�0O .� .^ t..... — ,45 Nw, — N M O O o0 N r-• ^' MN Nv1 V 1 .... A 3 C 00 o O .' NC' N cT N o ,1 N c" "1 N O O ,.o o .1. t .,,. .D C O ' O �D O N 00 O, O. -o O o .1- O 04 00 ►-. Q\ QO o M Mr.iMN ,n 0 0 — M N ,o N 0 0 O O ir,O 000 VoT n s-, ,..0 Mo o ,00 \O .co.-- ,:rN M GT CT M �1 N N v1 �T- v1 (.4^c4o 00 N 000 N t�1 c4 - N ccV U U = Gn ti) ^ Tr- Cr --• A � , Acpc � , NN00 N 00 , Z C m 6 o ,c �• wn v m c. o o N v, N 'a o o o, o o vl o ;.� 0 0 0 'o O 00 N 'O N O N �1 N M r O O M 6o N �o O M O U, N oo 'O N o O, M w > = ,or. ' ,ov0 V V VN O N W 'C — ,N N — ,i— .--� v, N >, v V V V .--• Z � � � � � v CA Z0 z o U c ° E-- o C4 W c � A �,, - 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o N N a = 0 0 0 0 0 0 0 0 o O o o O o O o O o o O M o 0 0 0 M 0 0 0 0 8 0 0 0 0 0 0 O O ' N OM N " Op0 000 O v1 N N 6. Cv) v) NQ` OO o 'o ON,, N oN M 00 M O .. ., .. .. M M ,0^,--. M N 00 O 1 N M 00 V 'z.' .� N N N M — M - U g c-.. .1- = = ,..... . I N O. , Moo - ` , , ,= o I O, O � 5t M O O ,o Tri TrM O O o N O �7 M O O ,D o - N .O N O 00 M `� 0 0 M O Q ..-7,,,, Lo N 'C 0 .r; a 00 00 N 0' o w N M ,o O N ycri c- — M N M.-, Q. O N M 000 V U I ; I fet VI AP 00 ° :n 3o � � a, ; ¢. � � w r „ as U ° = Ti co Q X I = = u O 4�'4 = U > 4? W w 4 g e b -4-2 .74 -0. .isi W .-.. > " 0 = ..= >4 g 4D ° LI. U _ c) .� O rn y W to •as . — E--� o 8 - R • = •- 1.) .0..1 a 0 ._ = 8 4) . u , = . 2 .5. o rA 0, t 4 •”' a)u , ° o 8 , :0 U ,o ° .. a -' U cmUa � E--. wa. QU � a. c4a4 ., Ux cn GREATER TUCSON ECONOMIC COUNCIL Balance Sheet September 30, 1999 ASSETS Current Assets —Ash On Hand And In Banks aty Cash S 100.00 Money Market Checking 27,330.15 Time Deposit Savings 10,295.69 Investment Account-BA 27,195.51 Investment Account-StageC. 52,742.58 Investment Acct.-Norwest 16,113.81 Stancorp Stock 1,814.50 Total Cash On Hand 135,592.24 Receivables Membership Receivable-97-98 5,850.00 Membership Receivable-98-99 65,900.00 Membership Receivable 99-00 16,108.33 Manufacturer Dir.Receivable 53.00 City of Tucson-Receivable 390,000.00 Town of Oro Valley Receivable 20,000.00 Allow. for Uncollectable Accts <9,146.07> Other Receivables 3,549.34 Total Receivables 492,314.60 Property and Equipment Leasehold Improvements 64,283.28 Furniture&Fixtures 67,75 5.00 Equipment 159,751.61 Accumulated Depreciation <167,349.71> Total Property and Equipment 124,440.18 ther Assets Prepaid Insurance 3,72 5.00 Workmans Compensation Deposit 482.00 Other Prepaid Expenses 11,659.25 Total Other Assets 15,866.25 Total Assets S 768,213.27 LIABILITIES AND CAPITAL Current Liabilities Accounts Payable S 8,602.62 Capital Lease 14,608.76 Payroll Taxes Payable 64.80 Accrued Vacation 25,146.19 Deferred Revenue 408,699.97 Total Current Liabilities 457,122.34 Other Liabilities Deferred Lease Incentives 26,425.00 Total Other Liabilities 26,425.00 Total Liabilities 483,547.34 Capital Fund Balance-Undesignated S 143,797.28 Fund Balance-Designated 250,000.00 Fund Balance-Restricted TTJ 450.00 =Y Change in Fund Balance <109,581.35> Total Capital 284,665.93 Total Liabilities&Capital S 768,213.27 October 8, 1999 U QD cc L'. V n N n � p o n n v�i � 000000oss g � s c I 00prn NI � ? . N . .-. 0001 O 1 C \5 \000 � � vn � 0C ..; O; O oo N O� 0 r in N 00 O M N o0 a. " " joc ,, w w w w w w w �' C� V M 00 N M N V1 I Q N I ,D V V V v V V v 1 V V + V i V i 14 I , II C O C p C j O O O p 0 0 0 0 0 0 0 0 0 O N � 0 0 0 C C 0 O 0 0 0 0 0 0 0 Cop O O O O OROCO � o agoo000 00 ON r ( C Cr O C 00 p in O 00 N �T N C` N oc C^O C �D cf w w w w w w w w " w " " ii N N v; pp O O 04 C' O .-- `n 1 II 1 I A j g 0 N 0 0 ^ 0 ' r'" 0 0 0 0 in ..O oc C, N 0 0 0 N 'C CT 7.5 •T 0 0 0 0 M N C, C C 'cr Lin N N C' -- 0 0 -- t� cV r^ I 000000i; rn � oo � � � v; .1 � oo � � -• rt 0 N N C ' N 00 vO CN N oc 0 C' 0 tN it') ti 0 00 0, oC C\ eT - 00 N C` Vw " w " " w " " O M N 00 N N 0 1 M "' V I O I V ✓ CU E I cu a) O CI)a) v O �t00Nri r•'� C' 00 C' C 00000 A N0 en Z aq C Orn0O ..: 00 -- �tO -- ,C0000t- o, vlo0 en N0 Q C 0000 .6T_ 00 .6 cr; 0: 06vnt� rn4C• 00 c� C 0 O V N O t` N 0 -- 0 oc 0 CT C` r1 W v1 0 C -- N v N C. N r oc t� r in O N > w w w w w w w w " ^ ^ �` W ?� OVo N en v p - OVC N V V E . v V V V V O� o o H C4 cu w.. ' 0 0 0 0 0 0 0 00000 0 00000 O O N06 ° .b 0 0 0 0 0. 6 O 00000, 000000 O O Tt irl Q c 0r•; 0000 rri 0t, 000000000 tri ovi N L.i.) CA CD en 0 0 en 0 \C0 "n0Lc) 000 0 'C t� C 0..v..../-1 C' -- 't7' 0 N 0 'r ,O Cr M -/ �� � �n r� p N � " w w w w w w w w IF•Yr'yM O =�y N M v1 N N CJS C 00 -- N N Lf N N r'r1 O V N �T N C� v� U j I .I g t7 O O N N M M -- 00 0 0 C, C, .1. O O O N N L1 A O .r en 0 0 `C oc o0 ‘4- C` oc -.1- o0 oc N 0 ,r) 0 0 N 't Cr, o " rel ,..0tt -- ,^' wio -- �, t� Mv, 000 r- Cain 0 M N trl N N 0 .c C v -- ',C C, N N ._+ 0 r'n ..D M e C` N en N oc C' V1 N C, ,n " �en' �j .-.. M vi N N � N N M v1 t -- .r 1 - °C II 6A be 00 15 F U U V �, C- U bi ...... v to ,�C 4) CoE g v C O E a- �C rni C M° U o u ~ E ' ° �" oo x -� .E cU o u s 0 > °� C a� w C :c c o c > � ,_ > o ej .= x �, � •° C a� E~ oma ^ �, ya) y - = = ° cnE � W. e. *7 r, .-:'.. 2 — E 8 .65 •-• _ _ 00 t V ' ° -C O ° o CG .0 � 1Va6 5 E-• .� co � a, QUdxa. Ca � � UE— U d TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 16, 2000 TO: HONORABLE MAYOR & COUNCIL FROM: Paul K. Nzomo, P.E Civil Engineer: CIP & Development SUBJECT: Resolution (R) 2000-14 Award of contract for Project No. DPW 99-00-09 Professional Engineering Services for Tangerine Road: First Avenue to La Canada Road Safety Improvements-Phase 1. SUMMARY: This project involves the professional engineering services for the Tangerine Road Safety Improvement Phase 1, from First Avenue to La Canada. The professional engineering services will be the development of a design assessment for Tangerine Road from First Avenue to La Canada Drive. See the attached detailed scope of work from Catalina Engineering. The following summarizes the selection process of the consultant. On November 1, 1999, the Town released a notice for Request for Proposal (RFP) for Tangerine Road: First Ave. to La Canada Safety Improvement. The Department of Public Works (DPW) mailed a total of 10 RFP's to engineering firms and received 6 proposals in response. A panel of 3 members from different Town Department was selected to evaluate the proposal and rank the engineering firms. The engineering firms were rated on the following criteria: 1. Project understanding and approach 2. Project team 3. Firm capabilities. After the ranking of the firms the top two firms were interviewed by 3 panel members, and Catalina Engineering, Inc was selected. DPW staff negotiated a contract for $76,350.00 for Professional Engineering Services for Phase 1. ATTACHMENTS: 1. Resolution (R) 2000-14 2. Catalina Engineering proposal dated January 27, 2000 FISCAL IMPACT: Funding for this project is available from budgeted Town Funds for the 9/00 fiscal year. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 RECOMMENDATION: Public Works staff recommends the awarding of this contract to Catalina Engineering, Inc. through the adoption of the attached resolution. SUGGESTED MOTION: The Council may wish to consider one of the following motions: I move to approve Resolution (R) 2000-14 OR I move to deny Resolution (R) 2000-14 William A. Jansen, ' P., Town Engineer / Chuck Sweet, Town Manager RESOLUTION NO. (R) 2000-14 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AWARDING A CONTRACT FOR TANGERINE ROAD SAFETY IMPROVEMENTS- PHASE 1: FROM FIRST AVE. TO LA CANADA DRIVE, PROFESSIONAL ENGINEERING SERVICES TO CATALINA ENGINEERING, INC. WHEREAS, the construction of roadway improvements within the Town's Right of Way is necessary to the public health, safety, and welfare in order to provide for the safe and effective movement of vehicular and pedestrian traffic; and WHEREAS, the Town Council deems it necessary, in the interest of providing for the health, safety, and welfare of the citizens of Oro Valley, to authorize the Town Manager to contract with Catalina Engineering, Inc. for Professional Engineering Services for Tangerine Road safety Improvement- Phase 1: from First Ave. to La Canada Drive. THEREFORE, BE IT RESOLVED, BY THE MAYOR AND THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: That Town Manager is authorized to contract with Catalina Engineering, Inc. for Professional Engineering Services foe the Tangerine Road Safety Improvement- phase 1: from First Ave. to La Canada Drive. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 16TH day of FEBRUARY , 2000. TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Dan Dudley, Town Attorney Date Date CEI Catalina Engineering, Inc. Transportation • Environmental • Civil January 27, 2000 Mr. Paul Nzomo, P.E. Town of Oro Valley 680 W. Calle Concordia Oro Valley, Arizona 85737 Re: Tangerine Road,First Avenue to La Canada Drive Safety Improvements—Phase 1 Dear Mr. Nzomo: Catalina Engineering is pleased to submit this scope of work, fee estimate, and proposed schedule for Phase 1 of the Tangerine Road safety project. Phase 1 will include the development of a design assessment for Tangerine Road from First Avenue to La Canada Drive. A detailed scope of work follows. Scope of Work Task 1. Gather Pertinent Data, Reports, and Plans Available information relating to the 2-mile section of Tangerine Road being assessed will be identified and gathered. These data will include: • recent daily traffic volumes, • 3-year accident data, • aerial mapping(provided by Town of Oro Valley), • as-built plans, • Tangerine Corridor Environmental Assessment, • Tangerine Corridor Design Concept, • drainage reports, and • traffic impact assessments. Task 2. Assess Roadway, Traffic, and Environmental Conditions Existing and future roadway and traffic conditions will be assessed. The existing roadway alignment will be assessed relative to AASHTO design criteria. Non-conforming design elements will be identified. Daily and peak-hour traffic volumes, as well as percent heavy vehicles,will be identified. It is assumed that traffic counts will not be required for this purpose. Three-year accident data will be reviewed and summarized. Future roadway and traffic conditions will be identified based on a review of the Tangerine Corridor Design Concept(4-lane roadway) and Environmental Assessment. 180 W.Magee Road,Suite 140 • Tucson,Arizona 85704 (520)544-4067• Fax(520)544-9616 9022.200.03 email: CatEngrs@aol.com Catalina Engineering, Inc. Mr. Paul Nzomo. P.E. January 27.2000 Page 2 The results of Task 2 will be documented in a brief technical memorandum. Task 3. Preliminary Pavement Evaluation The preliminary pavement evaluation will consist of the following components: • visual survey of roadway interval. • collection 10 core samples of exiting roadway pavement and base course, • re aration of a report which will summarize the finding of the visual survey and coring P P activities. The report will include a general evaluation of pavement conditions, and • provide recommendations. TheP urpose of the visual survey will be to provide an evaluation and rating of the subject roadway interval for defects. Typical defects may include but are not limited to, cracking (alligator, block, slipping, edge, longitudinal, traverse, etc.), asphalt bleeding,bumps, sags, corrugation, depression,joint reflection, lane/shoulder drop-off, patching, polished aggregate, potholes, rutting, shoving, swell, weathering and raveling. As required by local regulation at no charge, the appropriate permits will be obtained from the Town of Oro Valley prior to implementing coring activities. It is anticipated at least 10 pavement core samples will be collected at approximately 1050 foot intervals along the roadway to assessP avement and subgrade conditions. Should the findings of our visual survey indicate that 10 core samples be considered insufficient, then additional core samples may be required. Such findings may include but not limited to obviously different pavements. The intent is to collect at least one core sample from each different pavement. A 6-inch inside diameter(I.D.)bit will be used for the coring. A sample of the subgrade will also be collected for evaluation. Appropriate traffic control measures will be utilized during coring activities. The core holes will be filled to the surface with a rapid set concrete upon completion of the coring activities. Task 4. Drainage Assessment A detailed scope of work for Task 4 is attached. Task S. Environmental Overview Existing environmental conditions will be identified based on a review of the Tangerine Corridor Environmental Assessment, contact with appropriate agencies, and field review. Due to the short window of opportunity, it is recommended that a Pygmy Owl survey be performed. No other field surveys for native plants, wildlife, or archaeological sites will be performed. Sound measurements will be made at four locations along the 2-mile section of Tangerine Road during the evening peak traffic period. The purpose of these measurements will be to document existing sound levels only. A brief technical memorandum documenting the environmental overview will be prepared. Task 6. Define ine and Assess Improvement Alternatives Based on the results of the work performed in Tasks 1 through 5, safety improvement alternatives will be developed and assessed. The assessment will focus on safety and operational benefits, cost, environmental impacts, and service life relative to planned Tangerine Corridor ' improvements. Catalina Engineering, Inc, Mr. Paul Nzomo. P.E. January 27, 2000 r Page 3 A field review will be held, at which project team members and Town of Oro Valley staff will assess non-conforming or problematic features and identify alternative solutions for each. Three improvement concept alternatives will be defined and assessed. One alternative will reflect reconstruction of the entire 2-mile section to meet minimum AASHTO design criteria, provide appropriate pavement structure, and address safety issues. Catalina will work closely with Town staff to define the other two concept alternatives. Task 7. Define Preferred Concept Based on the results of Task 6, and on input received from public review of the three alternatives at an open house, a preferred concept will be defined. It is anticipated that the preferred concept may include elements from each of the three alternatives assessed. Task 8. Prepare Design Assessment Report A design assessment report, documenting the alternatives assessment and preferred concept will be prepared. The technical memoranda prepared in previous tasks will be incorporated into the report. An environmental determination,following the elements included in the ADOT process, will be prepared and included in the report. Task 9. Public Involvement Public involvement will include a meeting with the Tangerine Corridor Plan steering committee, ap ublic open house, and a presentation to the Oro Valley Town Council. Catalina will Valley all materials for each meeting and will assist with logistics for the open house. Oro will obtain a meeting site and handle the notification of the steering committee and the public for the scheduled meetings. Technical Memoranda and Reports Three copies of each technical memorandum will be submitted to the Oro Valley project manager. Only one submittal of each memorandum will be made and any review comments will be addressed in the design assessment report (Task 8). Five copies of a draft and a final design assessment report will be submitted. It is assumed that the review period will last 3 weeks. It is also assumed that all review comments will be sent to the Oro Valley project manager, and then forwarded to Catalina as a single combined set of suggested edits and revisions. It is anticipated that the duration of Phase 1 of this project will be 4 months, exclusive of review time required by the Town. An estimate of hours and costs is attached. It is proposed to invoice on a monthly basis, reporting progress on a"percent complete by task"using a fixed price, lump sum contract. If you have any questions, please feel free to call. We look forward to working with the Town of Oro Valley on this project. Sincerely yours, CATALINA ENGINEERING, IN . . William R. Reilly, .E. Principal Scope of Services Drainage Town of Oro Valley Tangerine Road: First Avenue to La Canada Drive Arroyo Engineering, Inc. Task 1 - Data Collection Collect and review all available data related to the hydrologic and hydraulic aspects of the project site. This will include existing aerial photographs, topographic mapping, roadway plans, soil information, drainage reports for upstream developments, etc. Pima Association of Governments (PAG) will be contacted to determine availability of digital topographic mapping and aerial photography. An initial site visit will be conducted at this time to familiarize ourselves with the existing site conditions and drainage facilities. The Town of Oro Valley will provide digital topographic mapping and aerial photography. Task 2 - Request 404 Jurisdictional Delineation Prepare an aerial photo of the project area, for submittal to the US Army Corps of Engineers, for their use in delineating areas that are determined to be under their jurisdiction, pursuant to Section 404 of the Clean Water Act. Schedule and attend a meting with Corps representative(s) to present the aerial photograph and to discuss the project. Task 3 - Perform Hydrologic Modeling 3.1 - Establish Modeling Parameters- HEC-1 modeling methodologies and input parameters will be established through coordination with Catalina Engineering, Inc., and the Town of Oro Valley. Modeling parameters established under this task would include rainfall distribution, runoff options, and channel routing methodology. A technical memorandum will be prepared, that specifies the recommended modeling parameters, for review and approval by the Town. 3.2 - Develop HEC-1 Models - Individual HEC-1 models will be developed for each of the 12 watersheds that impact Tangerine Road between First Avenue and La Canada Drive. This task includes the determination of watershed and sub-watershed areas, vegetative cover, soil type, SCS curve number, impervious cover, resistance factors, collector channel data, etc., as applicable to the accepted modeling methodology. Data for existing and planned detention basins, within the upstream watersheds, will be collected and included within the hydrologic models. Data collected during this task will be coded into HEC-1 input files for model execution. Modeling results will be reviewed for accuracy and errors, and compared with the results of other locally accepted hydrology methods (i.e., Pima County Hydrology Method, USGS Regional Regression Equations). HEC-1 models will be prepared for storm events having return periods of 2, 10, 50, and 100-years. Task 4 - Perform Hydraulic Analysis of Existing Culverts A hydraulic analysis will be performed for each of the 12 culvert crossings, to determine the hydraulic capacity of each structure prior to overtopping of the roadway. Additionally, the 100-year peak discharge will be assessed at each structure to determine headwater depth, overtopping depth ancr velocity, and upstream ponding limits. This analysis will be performed using Federal Highway Administration (FHWA) drainage analysis criteria. Task 5 - Alternative Formulation and Analysis Two (2) drainage alternatives will be formulated and assessed at each of the 12 drainage crossings within the project area. Each alternative will be developed to a level of detail necessary to determine hydraulic performance, and to develop a preliminary construction cost estimate. The analysis of each alternative will include hydraulic capacity, headwater depths,upstream ponding 9029 200.05 Page 1 impacts, sediment transport capacity and downstream impacts, including recommended energy dissipation structures. Task 6 - Site Visit Participation during a site visit with the consultant team and Oro Valley Public Works staff, to discuss project alternatives. Task 7 - Report Preparation A Draft Drainage Report will be prepared, that presents the results the hydrologic modeling,hydraulic analysis and alternative formulation and analysis. A Final Drainage Report will be prepared in response to comments from Town staff. Four (4) copies of the complete Draft and Final Drainage Report will be provided. An Executive Summary of the Drainage Report will also be prepared, suitable for a wider distribution. Additionally, Arroyo Engineering will provide input to Catalina Engineering during preparation of the Design Concept Report, as required. Task 8 - Public Participation Program A representative of Arroyo Engineering will attend one (1) Steering committee Meeting, and one (1) Open House Meeting that are planned for this project. 9022.200.05 Page 2 00 x N N N oo C oo `C ' - — G1 d' C C C © C O `C C — x N x — C\ d- - Lc; M o0 N O C C C 0 [— N In C d- to ' to M M 'd- L M M N C © M N Lc) M0 .. .EA. 6�4 j N -- {/..�y ,,rM t-- LG c?' 70 O N v� [� �C civ 6. .'A. _ 6�r 64 Co.). -- N6... d• N 41,- ',.0,:} N N *" C 6,�} d4 43- 64 6l4 , 74 >' CA C -c © x = .- •.....a � 6 :� © > • ,. v, C . C € u% . W J C 4) C :.. s... to V 0 >, 0 C cv 71- ro 5 N b4 cA t� • c x• N NN ^., Rc164 &:)- =1 , - • C O d' O C 0 N • •tO � N `C N o0 N �• N �D � � w Q Es4 64 hal ;:f. OL r , 4L) S. = � o c C ct < W 64 .� o ' a 0 0 O N0 = Md' OC C O \C, (9.1 \,01.„ O C . .1 GC W W 64 64 • CZ = a a 0 0 o I. •O M N C .�. d.. ct' ,-A- O vO N N • es O �O M N N C 64 a 0 V. 0 czi 7 3 E v a, C ,4a� v CA •= o Cl) - • :� W y C4 > H0 E. 7 C UQ' U 4J vc2j C a ,9 a: 0 s..� Cl). v, 0• 2 c�u . Q Ca 4J .t. U V •� •; •7 ,76 N ilLi N CD ' QD L W Q Q Q Q. 0 -- N M .O [* 00 c: TOWN OF ORO VALLEY COUNCIL CommuNICATION MEETING DATE: February 16, 2000 TO: HONORABLE MAYOR & COUNCIL FROM: Paul K. Nzomo, P.E Civil.Engineer: CIP & Development SUBJECT: Resolution (R) 2000-15 Award of contract for Project No. 99/00-04 &05 Lambert Lane/ First Avenue and La Canada / Naranja Drives Traffic Signal Installations, and Intersection Improvement. SUMMARY: This project involves the installation of traffic signal and intersection improvements. This will include grading, HC ramps, asphaltic concrete paving, traffic signal installation, pavement markings and signing, and other incidental work. These improvements will improve the safety of the intersection. In response to the advertisement for bids, the Town received two bid proposals. The bid proposals were opened by Town staff at 2:00 p.m. on January 28, 2000. The following is a summary of the bids received along with the engineer's estimate: La Canada/ Naranja Lambert/First Total Cimetta Engineering $186,427.50 $132,363.00 $318,790.5 Contractor West $178,661.80 $232,496.00 $411,157.80 Engineer Estimate $169,040.00 $131,282.00 $300,322.00 ATTACHMENTS: Resolution (R) 2000-is FISCAL IMPACT: Funding for this project is available from budgeted Town funds for the 99/00 fiscal year. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 RECOMMENDATION: Public Works staff recommends the awarding of this contract to Cimetta Engineering and Construction Company through the adoption of the attached resolution. SUGGESTED MOTION: The Council may wish to consider one of the following motions: I move to approve Resolution (R) 2000-15 OR I move to deny Resolution (R) 2000-15 1- 11111. William A. Jansen, k . Town Engineer ta-11 Chuck Sweet, Town Manager RESOLUTION NO. (R) 2000- 15 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AWARDING A CONTRACT FOR TWO TRAFFIC SIGNAL INSTALLATION AND INTERSECTION IMPROVEMENTS OF LA CANADA/NARANJA DRIVES AND LAMBERT LANE/ FIRST AVENUE TO CIMETTA ENGINEERING AND CONSTRUCTION COMPANY. WHEREAS, the construction of roadway improvements within the Town's Right of Way is necessary to the public health, safety, and welfare in order to provide for the safe and effective movement of vehicular and pedestrian traffic; and WHEREAS, the Town Council deems it necessary, in the interest of providing for the health, safety, and welfare of the citizens of Oro Valley, to authorize the Town's staff to contract with Cimetta Engineering and Construction company for two traffic signal installation and intersection improvements at the following intersection La Canada/ Naranja Drives and Lambert Lane / First Avenue. THEREFORE, BE IT RESOLVED, BY THE MAYOR AND THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: That Town staff is authorized to contract with Cimetta Engineering and Construction Company for two traffic signal installations and intersection improvements at the intersection of La Canada/ Naranja Drives and Lambert Lane / First Avenue. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 16TH day of FEBRUARY , 2000 TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Dan Dudley, Town Attorney Date Date REGULAR AGENDA G TOWN OF ORO VALLEY Page 1 of 1 COUNCIL COMMUNICATION MEETING DATE: 02/16/2000 TO: HONORABLE MAYOR AND COUNCIL FROM: Dan L. Dudley, Town Attorney RESOLUTION (R) 2000-16 SUBJECT: Transfer, Acceptance and Use of Forfeiture Funds by the Oro Valley Police Department and Supplementing the Existing Police Department Budget BACKGROUND: On July 31, 1990 the Attorney General signed the revised Attorney General Guidelines on Seized and Forfeited Property. Regulations allow Oro Valley Police Department to participate in equitable sharing of seized property by submitting an application to the U.S. Department of Justice for transfer of federally forfeited property after sixty (60) days following seizure. Pursuant to that policy the Oro Valley Police Department has taken part in the seizure of property having a value in excess of$180,000.00. Pursuant to the seizure standards of the Justice Department, the Town of Oro Valley is entitled to ten percent (10%) of the value of those seized assets. Pursuant to Federal law and the U.S. Attorney General Guidelines on Seized and Forfeited Property the Town of Oro Valley is entitled to the approximate amount of$18,000.00. SUMMARY: These are funds which are limited in use and may only be used for the police department. Due to the timing issues, this matter is coming before the Council for notification and confirmation. ATTACHMENTS: Five (5) Applications for Transfer of Federally Forfeited Property. RECOMMENDATIONS: I recommend that the Oro Valley Police Department participate in the transfer, acquisition and use of forfeiture funds available to the police department through seized property by submitting application to the U.S. Department of Justice. The available limited funds are strictly as a supplement to the existing police department budget. SUGGESTED MOTION: I move to adopt Resolution (R) 00-16 approving the transfer, acceptance and use of forfeiture funds by the Oro Valley Police Department and supplementing the existing police department budget. 41-7-Cli -t / V9 ))1 Signature of Department Head Ai ' '�VED: own Manager RESOLUTION (R) 00- 16 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, APPROVING THE TRANSFER, ACCEPTANCE AND USE OF FORFEITURE FUNDS BY THE ORO VALLEY POLICE DEPARTMENT AND SUPPLEMENTING THE EXISTING POLICE DEPARTMENT BUDGET WHEREAS, the Mayor and Council of the Town of Oro Valley desire to maintain for its citizens quality services beneficial to the health, welfare and safety of its citizens; and WHEREAS, the Oro Valley Police Department is authorized to participate in multi-law enforcement task forces; and WHEREAS, these task forces may seize monies and properties belonging to drug dealers, organized crime, etc., which have been acquired through illegal funds; and WHEREAS, the law is such that the agencies participating may use these monies and property after forfeiture in their efforts to combat crime and protect our citizens; and WHEREAS the attached documents are requests for seizure monies and their use by the Oro Valley Police Department, and NOW, THEREFORE, BE IT RESOLVED by the Mayor and Town Council of the Town of Oro Valley, Arizona, as follows: 1. That the transfer, acquisition and use of the forfeiture funds, as designated in the attached documentation, are approved and are to be used strictly as a supplement to the existing Oro Valley Police Department budget. PASSED, ADOPTED AND APPROVED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 16TH day of FEBRUARY , 2000. TOWN OF ORO VALLEY Paul H. Loomis, Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED : • • FOR ICi1L A ! Dan L. Due ey, Town Attorney OVPD Forfeiture Funds � tme,o, U.S. Department of Justice J. `�s ow , ,,,, ,,,, Drug Enforcement Administration 1 IC:>,? 3285 E. Hemisphere Loop 4`�F'rbc ern ei Tucson, AZ 85706 January 10, 2000 Lt. Charlie Lentner, Acting Chief Oro Valley Police Department 11000 N. La Canada Drive Oro Valley, AZ 85737 Reference: MQ-00-0034 Asset ID#: 00-DEA-373043/N-41 Property Description: 1997 Aljo 5th Wheel Trailer, VIN 1SY300N24VA000507 Seizure Date: 12/21 /99 Dear Acting Chief Lentner: On July 31 , 1990 the Attorney General signed the revised Attorney General Guidelines on Seized and Forfeited Property. No equitable sharing request (DAG-71 ) will be considered if it is submitted by the requesting state or local agency after sixty (60) days following the seizure. These regulations pertain to all property seized on or after September 1 , 1990. In order to ensure that the equitable sharing is processed accurately and timely the attached Application for Transfer of Federally Forfeited Property (DAG-71 ) are to be submitted to the Tucson District Office, ATTN: Records Examiner/Analyst Karri Ham, no later than 01 /31 /00. In order to expedite the return of your (DAG-71 's) you may FAX your completed DAG to our office at (520) 573-5632. Please mail the original signed form into our office at your earliest convenience. If you should have any questions please feel free to contact this office at (520) 573-5607. Sincerely, (-- 0,, a, 6‘,.4,4./Er mes A. Woolley ssistant Special Agent in Charge Tucson District Office Date : 01/10/00 Investigative Agency : DEA U.S. DEPARTMENT OF JUSTICE Case Number : MQ-00-0034 Application for Transfer of Federally Forfeited Property (For Use by United States Law Enforcement Agencies Only) For Federal Use Only (For Additional Information - See Instructions) Asset ID 00-DEA-373043 • All assets transferred must be used for the law Seizure Date . 12/21/99 enforcement purpose stated in the requests. Seizure : N-41 • Deadline for submission of this request is sixty Judicial District : District of Arizona (60) days following the seizure. Case Type : Adoption Joint X (Check One) • The requesting agency will be responsible for reimbursing the Federal Government its costs • and may be responsible, in a single-asset, for reimbursing the federal share. II. Requesting Agency's Name and Address: Oro Valley Police Department Oro Valley Police Department 11000 N. La Canada Drive Oro Valley, AZ 85737 NCIC Code : AZ0100700 Contact Person : Nancy Riera Telephone Number : 5207425474 III. Asset Requested X Other Assets in this case (Attach List) Property Description: 1997 Aljo 5th Wheel Trailer Vehicle ID Number: 1 SY300N24VA000507 Request Type: Item X Cash/Proceeds10 070 IV. Specific Intended Law Enforcement Use Salaries X Purchase of Equipment Purchase of Vehicles Place Into Official Use (If other than Cash) Other (Please Explain): V. Contribution (If any answer A thru E is yes, please provide details in Part VI) YES NO A. Did your agency originate the information leading to the seizure? x B. Were any other assets seized under state law? X C. Were extraordinary expenses incurred? D. Did your agency supply any unique or indispensable assistance? E. Are there any assets located in foreign countries associated with this case? _ x F. How many hours were expended? 80+ hours Form DAG-71 Dec'9O Case Number: MQ-00-0034 U.S. DEPARTMENT OF JUSTICE Application for Transfer of Federally Forfeited Property Page 2 VI. Additional Space for detailed answers. (Indicate Part to ~which answerrsl apply) Task Force Agent Michael Bryson, while assigned to the HIDTA Group 4, assisted with 4:: all phases of this ongoing investigation. TF/A Bryson assisted with surveillance the service of Federal search warrants and processing evidence. TF/A Bryson continues to be an integral part of this complex investigation. (If more space is required, use a separate sheet of paper and attach) Attachment? ' YES X NO VII. Certifications: The requester certifies that the above information is true and accurate. that the property transferred will be used for q the law enforcement purpose stated, and that all monies received pursuant to this request will be deposited and accounted for consistent with applicable state laws, regulations, and orders. The requester arees to report on p p Q the actual g use of equitably transferred property upon request. The requester agrees to pay fees and expenses necessary to effect transfer of title not later than the time of transfer. The requester understands that if it is unable to pay the necessary fees and expenses at the time of transfer, the asset will be sold and the maximum percent of net sale proceeds will be awarded in lieu of the asset. I - i /, : A- , 0 7 2O ' ) Lt:C .*ie Lentner ' rate Acting Chief As legal counsel, have reviewed this Application for Transfer of Federally Forfeited Property and I certify that the contact person identified in Part II has the authority to accept forfeited property and is the official to whom transfer documents and/or - one should be delivered. it (11/:30 /, kit7( ' r i / Dan L. Due -y Date Town Attorney Address: 11000 N. La Canada Drive Oro Valley, AZ 85737 to Phone Number: (520) 742-5445 Form DAG-71 Dec'0 . . s. tme„ror U.S. Department of Justice J• �s ,,,,011111 0 Drug Enforcement Administration ,(3z<>/ 3285 E. Hemisphere Loop e Tucson, AZ 85706 January 10, 2000 Lt. Charlie Lentner, Acting Chief Oro Valley Police Department 11000 N. La Canada Drive Oro Valley, AZ 85737 Reference: MQ-00-0034 Asset ID#: 00-DEA-373062/N-21 & 22 Property Description: $130,717.56 U.S. Currency Seizure Date: 12/16/99 Dear Acting Chief Lentner: On July 31 , 1 990 the Attorney General signed the revised Attorney General Guidelines on Seized and Forfeited Property. No equitable sharing request (DAG-71 ) will be considered if it is submitted by the requesting state or local agency after sixty (60) days following the seizure. These regulations pertain to all property seized on or after September 1 , 1990. In order to ensure that the equitable sharing is processed accurately and timely the attached Application for Transfer of Federally Forfeited Property (DAG-71 ) are to be pp submitted to the Tucson District Office, ATTN: Records Examiner/Analyst Karri Ham, no later than 01 /31 /00. In order to expedite the return of your (DAG-71 's) you may FAX your completed DAG to our office at (520) 573-5632. Please mail the original signed form into our office atv our earliest convenience. If you should have any questions please feel free to contact this office at (520) 573-5607. Sincerely, a?2,7.&), Z1/6-6/hr J es A. Woolley sistant Special Agent in Charge Tucson District Office Date : 01/10/00 Investigative Agency : DEA U.S. DEPARTMENT OF JUSTICE Case Number : MQ-00-0034 Application for Transfer of Federally Forfeited Property (For Use by United States Law Enforcement Agencies Only) T For Federal Use Only (For Additional Information - See Instructions) Asset ID : 00-DEA-373062 • All assets transferred must be used for the law Seizure Date 12/16/99 enforcement purpose stated in the requests. Seizure : N-21 & 22 • Deadline for submission of this request is sixty Judicial District : District of Arizona (60) days following the seizure. Case Type : Adoption Joint X • The requesting agency will be responsible for (Check One) reimbursing the Federal Government its costs and may be responsible, in a single-asset, for reimbursing the federal share. II. Requesting Agency's Name and Address: Oro Valley Police Department Oro Valley Police Department 11000 N. La Canada Drive Oro Valley, AZ 85737 NCIC Code : AZ0100700 Contact Person : Nancy Riera Telephone Number : 5207425474 Asset Requested X Other Assets in this case (Attach List) Property Description: $130,717.56 U.S. Currency Serial Number: Request Type: Item X Cash/Proceeds 10 % W. Specific Intended Law Enforcement Use Salaries x' Purchase of Equipment Purchase of Vehicles Place Into Official Use (If other than Cash) Other (Please Explain): V. Contribution (If any answer A thru E is yes, please provide details in Part VI) YES NO A. Did your agency originate the information leading to the seizure? x B. Were any other assets seized under state law? C. Were extraordinary expenses incurred? D. Did your agency supply any unique or indispensable assistance? x E. Are there any assets located in foreign countries associated with this case? _ x F. How many hours were expended? 80+ hours Form DAG-71 Dec'90 Case Number: MQ-00-0034 U.S. DEPARTMENT OF JUSTICE Application for Transfer of Federally Forfeited Property Page 2 VI. Additional Space for detailed answers. (Indicate Part to which answer(s) apply) Task Force Agent Michael Bryson, while assigned to DEA HIDTA Group 4, assisted with all aspects of this ongoing investigation. TF/A Bryson was instrumental in locating the suspect home where the cash was seized. TF/A Bryson has been an integral part of this investigaton. TF/A Bryson continues to assist with all follow—up investigations required in this case. He has assisted with surveillance, service of search warrants, processing evidence and suspects. (If more space is required, use a separate sheet of paper and attach) Attachment? YES X NO VII. Certifications: The requester certifies that the above information is true and accurate, that the property transferred will be used for the law enforcement purpose stated, and that all monies received pursuant to this request will be deposited and accounted for consistent with applicable state laws, regulations, and orders. The requester agrees to report on the actual use of equitably transferred property upon request. The requester agrees to pay fees and expenses necessary to effect transfer of title not later than the time of transfer. The requester understands that if it is unable to pay the necessary fees and expenses at the time of transfer, the asset will be sold and the maximum percent of net sale proceeds will be awarded in lieu of the asset. X/2 Lt. Char ie Lentner ,/ late Acting Chief As legal counsel, ave reviewed this Application for Transfer of Federally Forfeited Property and I certify that the contact person identified in Part II has the authority to accept forfeited property and is the official to whom transfer docum nts and/or money should be delivered. Dan L. Dudley - - P at Town Attorney 7 Address: 11000 N. La Canada Drive Oro Valley, AZ 85737 Phone Number: (520) 742-5445 Form I)AG-71 Dec'90 iiii artme,fro, U.S. Department of Justice _ uti,o, 01111111 4 Drug Enforcement Administration v X•• .. 3285 E. Hemisphere Loop � e, Tucson, AZ 85706 January 10, 2000 Lt. Charlie Lentner, Acting Chief Oro Valley Police Department 11000 N. La Canada Drive Oro Valley, AZ 85737 Reference: MQ-00-0034 Asset ID#: 00-DEA-373169/N-46 Property Description: $8,480.00 U.S. Currency Seizure Date: 12/29/99 Dear Acting Chief Lentner: C On July 31 , 1990 the Attorney General signed the revised Attorney General Guidelines on Seized and Forfeited Property. No equitable sharing request (DAG-71 ) will be considered if it is submitted by the requesting state or local agency after sixty (60) days following the seizure. These regulations pertain to all property seized on or after September 1 , 1990. In order to ensure that the equitable sharing is processed accurately and timely the attached Application for Transfer of Federally Forfeited Property (DAG-71 ) are to be submitted to the Tucson District Office, ATTN: Records Examiner/Analyst Karri Ham, no later than 01 /31 /00. In order to expedite the return of your (DAG-71 's) you may FAX your completed DAG to our office at (520) 573-5632. Please mail the original signed form into our office aty our earliest convenience. If you should have any questions please feel free to contact this office at (520) 573-5607. Sincerely, - ? (x.plix). d tv,,Lfrecti6r J s A. Woolley 111. A istant Special Agent in Charge Tucson District Office Date : 01/10/00 Investigative Agency : DEA U.S. DEPARTMENT OF JUSTICE Case Number : MQ-00-0034 Application for Transfer of Federally Forfeited Property (For Use by United States Law Enforcement Agencies Only) For Federal Use Only (For Additional Information - See Instructions) Asset ID : 00-DEA-373169 • All assets transferred must be used for the law Seizure Date 12/29/99 9 enforcement purpose stated in the requests. Seizure : N-46 • Deadline for submission of this request is sixty Judicial District : District of Arizona (60) days following the seizure. Case Type : Adoption Joint X (Check One) • The requesting agency will be responsible for reimbursing the Federal Government its costs and may be responsible, in a single-asset, for reimbursing the federal share. II. Requesting Agency's Name and Address: Oro Valley Police Department 11000 N LA Canada Oro Valley, AZ 85737 NCIC Code : AZ0100700 Contact Person : Nancy Riera Telephone Number : 5207425474 Asset Requested X Other Assets in this case (Attach List) Property Description: $8.480.00 U.S. Currency Serial Number: Request Type: Item X Cash/Proceeds 10 % IV. Specific Intended Law Enforcement Use Salaries y Purchase of Equipment Purchase of Vehicles Place Into Official Use (If other than Cash) Other (Please Explain): V. Contribution (If any answer A thru E is yes, please provide details in Part VI) YES NO A. Did your agency originate the information leading to the seizure? x B. Were any other assets seized ufider state law? x C. Were extraordinary expenses incurred? x D. Did your agency supply any unique or indispensable assistance? x E. Are there any assets located in foreign countries associated with this case? F. How many hours were expended? 80+ hours Form DAG-71 Dec'90 Case Number: MQ-00-0034 U.S. DEPARTMENT OF JUSTICE Application for Transfer of Federally Forfeited Property Page 2 VI. Additional Space for detailed answers. (Indicate Part to which answer(s) apply) Task Force Agent Michael Bryson has assisted with all aspects of this investigation. He has assited with surveillance, service of search warrants, and processing evidence. He continues to assist with this ongoing investigation. (If more space is required, use a separate sheet of paper and attach) Attachment? YES X NO VII. Certifications: The requester certifies that the above information is true and accurate, that the property transferred will be used for the law enforcement purpose stated, and that all monies received pursuant to this request will be deposited and accounted for consistent with applicable state laws, regulations, and orders. The requester agrees to report on the actual use of equitably transferred property upon request. The requester agrees to pay fees and expenses necessary to effect transfer of title not later than the time of transfer. The requester understands that if it is unable to pay the necessary fees and expenses at the time of transfer, the asset will be sold and the maximum percent of net sale proceeds will be awarded in lieu of the asset. /0 AV/ Lt. C ar ie Lentner s ate Acting Chief As legal counsel, ave reviewed this Application for Transfer of Federally Forfeited Property and I certify that the contact person identified in Part II has the authority to accept forfeited property and is the official to whom transfer documents and/or R:s-y should be delivered. C 'eA' JJJ,e) /l Dan L. Dudley Date Town Attorney Address: 11000 N. La Canada Drive Oro Valley, AZ 85737 Phone Number: (520) 742-5445 Form DAG-71 Dec'90 tm�ro, U.S. Department of Justice J- `fir 01111111 Drug Enforcement Administration Ly 3285 E. Hemisphere Loop gt<>#1 �. , �' Tucson, AZ 85706 January 10, 2000 Lt. Charlie Lentner, Acting Chief Oro Valley Police Department 11000 N. La Canada Drive Oro Valley, AZ 85737 Reference: MQ-00-0034 Asset ID#: 00-DEA-373064/N-4 Property Description: $20,000.00 U.S. Currency Seizure Date: 12/16/99 Dear Acting Chief Lentner: On July 31 , 1 990 the Attorney General signed the revised Attorney General Guidelines on Seized and Forfeited Property. No equitable sharing request (DAG-71 ) will be considered if it is submitted by the requesting state or local agency after sixty (60) days following the seizure. These regulations pertain to all property seized on or after September 1 , 1990. In order to ensure that the equitable sharing is processed accurately and timely the attached Application for Transfer of Federally Forfeited Property (DAG-71 ) are to be submitted to the Tucson District Office, ATTN: Records Examiner/Analyst Karri Ham, no later than 01 /31 /00. In order to expedite the return of your (DAG-71 's) you may FAX your completed DAG to our office at (520) 573-5632. Please mail the original signed form into our office at your earliest convenience. If you should have any questions please feel free to contact this office at (520) 573-5607. Sincerely, a 97I,/,,, a _ A/J61-0zr a es A. Woolley sistant Special Agent'in Charge Tucson District Office Date : 01/10/00 Investigative Agency : DEA U.S. DEPARTMENT OF JUSTICE Case Number : MQ-00-0034 Application for Transfer of Federally Forfeited Property (For Use by United States Law Enforcement Agencies Only) T For Federal Use Only (For Additional Information- See Instructions) Asset ID : 00-DEA-373064 • All assets transferred must be used for the law Seizure Date : 12/16/99 enforcement purpose stated in the requests. Seizure : N-4 • Deadline for submission of this request is sixty Judicial District : District of Arizona (60) days following the seizure. Case Type : Adoption Joint X (Check One) • The requesting agency will be responsible for reimbursing the Federal Government its costs • and may be responsible, in a single-asset,for reimbursing the federal share. II. Requesting Agency's Name and Address: Oro Valley Police Department Oro Valley Police Department 11000 N. La Canada Drive Oro Valley, AZ 85737 NCIC Code : AZ0100700 Contact Person : Nancy Riera Telephone Number : 5207425474 Asset Requested X Other Assets in this case (Attach List) Property Description: $20,000.00 U.S. Currency Serial Number: Request Type: Item X Cash/Proceeds 10 % IV. Specific Intended Law Enforcement Use Salaries X Purchase of Equipment Purchase of Vehicles Place Into Official Use (If other than Cash) Other (Please Explain): V. Contribution (If any answer A thru E is yes, please provide details in Part VI) YES NO A. Did your agency originate the information leading to the seizure? x B. Were any other assets seized under state law? C. Were extraordinary expenses incurred? x D. Did your agency supply any unique or indispensable assistance? x E. Are there any assets located in foreign countries associated with this case? x F. How many hours were expended? 80+ hours Form DAG-71 Dec'9O Case Number: MQ-00-0034 U.S. DEPARTMENT OF JUSTICE Application for Transfer of Federally Forfeited Property Page 2 VI. Additional Space for detailed answers. (Indicate Part to which answer(s) apply) Task Force Agent Michael Bryson, while assigned to the HIDTA Group 4 Task Force, assisted with a aspects of this ongoing investigation. TF/A Bryson assisted with surveillance, service of search warrants, processing of evidence, and follow up investigations. TF/A Bryson continues to assist with this ongoing investigation. (If more space is required, use a separate sheet of paper and attach) Attachment? YES X NO VII. Certifications: The requester certifies that the above information is true and accurate. that the property transferred will be used for the law enforcement purpose stated, and that all monies received pursuant to this request will be deposited and accounted for consistent with applicable state laws, regulations, and orders. The requester agrees to report on the actual use of equitably transferred property upon request. The requester agrees to pay fees and expenses necessary to effect transfer of title not later than the time of transfer. The requester understands that if it is unable to pay the necessary fees and expenses at the time of transfer, the asset will be sold and the maximum percent of net sale proceeds will be awarded in lieu of the asset. - to/ / 2_ Lt. Ch ie Lentner .te Acting Chief As legal counsel, have reviewed this Application for Transfer of Federally Forfeited Property and I certify that the contact person identified in Part II has the authority to accept forfeited property and is the official to whom transfer documents and/or money should be delivered. 411140/, Dan L. Dudley te Town Attorney Address: 11000 N. La Canada Drive Oro Valley, AZ 85737 Phone Number: (520) 742-5445 Form DAG-71 Dec'90 �.o ``m�ro, UDepartment of Justice J lea , U.S. ,,,, 0111111‘ Q Drug Enforcement Administration gtiC:>, 3285 E. Hemisphere Loop 6",,forc ern�‘ Tucson, AZ 85706 January 10, 2000 Lt. Charlie Lentner, Acting Chief Oro Valley Police Department 11000 N. La Canada Drive Oro Valley, AZ 85737 Reference: MQ-00-0034 Asset ID#: 00-DEA-373054/N-44 Property Description: Bank of America Acct #00024,3261 -3668, Value; $2,487.34 Seizure Date: 12/21 /99 Dear Acting Chief Lentner: On July 31 , 1 990 the Attorney General signed the revised Attorney General Guidelines on Seized and Forfeited Property. No equitable sharing request (DAG-71 ) will be considered if it is submitted by the requesting state or local agency after sixty (60) days following the seizure. These regulations pertain to all property seized on or after September 1 , 1990. In order to ensure that the equitable sharing is processed accurately and timely the attached Application for Transfer of Federally Forfeited Property (DAG-71 ) are to be submitted to the Tucson District Office, ATTN: Records Examiner/Analyst Karri Ham, no later than 01 /31 /00. In order to expedite the return of your (DAG-71 's) you may FAX your completed DAG to our office at (520) 573-5632. Please mail the original signed form into our office at your earliest convenience. If you should have any questions please feel free to contact this office at (520) 573-5607. .. Sincerely, 3 4 q?1.1./Zieed _ 1.11i2 - / i r a es A. Woolley Assistant Special Agent in Charge Tucson District Office Date : 01/10/00 Investigative Agency : DEA U.S. DEPARTMENT OF JUSTICE Case Number : MQ-00'0034 Application for Transfer of Federally Forfeited Property (For Use by United States Law Enforcement Agencies Only) For Federal Use Only (For Additional Information - See Instructions) Asset ID : 00-DEA-373054 • All assets transferred must be used for the law Seizure Date : 12/21/99 enforcement purpose stated in the requests. Seizure N-44 • Deadlinefor submission this re uest is sixty. . of q _ Judicial District : District of Arizona (60) days following the seizure. Case Type : Adoption Joint X (Check One) • The requesting agency will be responsible for reimbursing the Federal Government its costs and may be responsible, in a single-asset, for reimbursing the federal share. II. Requesting Agency's Name and Address: Oro Valley Police Department Oro Valley Police Department 11000 N. La Canada Drive Oro Valley, AZ 85737 NCIC Code : AZ0100700 Contact Person : Nancy Riera Telephone Number : 5207425474 _Yl. Asset Requested X Other Assets in this case (Attach List) Property Description: Bank of America Acct #0002-3261-3668, Value; $2,487.34 Account Number: 0002-3261-3668 Request Type: Item X Cash/Proceeds ip % IV. Specific Intended Law Enforcement Use Salaries X Purchase of Equipment Purchase of Vehicles Place Into Official Use (If other than Cash) Other (Please Explain): V. Contribution (If any answer A thru E is yes, please provide details in Part VI) YES NO A. Did your agency originate the information leading to the seizure? x B. Were any other assets seized under state law? x C. Were extraordinary expenses incurred? D. Did your agency supply any unique or indispensable assistance? x E. Are there any assets located in foreign countries associated with this case? x F. How many hours were expended? 80+ hours Form DAG-71 Dec'9() Case Number: MQ-00-0034 U.•S. DEPARTMENT OF JUSTICE Application for Transfer of Federally Forfeited Property Page 2 VI. Additional Space for detailed answers. (Indicate Part to which answer(s) apply) Task Force Agent Michael Bryson, while assigned to the HIDTA Group 4, assisted with all phases of this ongoing investigation. TF/A Bryson was instrumental in locating the suspect's home where cash and other assets were located. TF/A Bryson assisted with surveillance, the service of Federal Search Warrants and processing all evidence.: TFIA Bryson continues to ssint- wi t h al] asnec _this case_ (If more space is required, use a separate sheet of paper and attach) Attachment? YES X NO VII. Certifications: The requester certifies that the above information is true and accurate, that the property transferred will be used for the law enforcement purpose stated, and that all monies received pursuant to this request will be deposited and accounted for consistent with applicable state laws, regulations, and orders. The requester agrees to report on the actual use of equitably transferred property upon request. The requester agrees to pay fees and expenses necessary to effect transfer of title not later than the time of transfer. The requester understands that if it is unable to pay the necessary fees and expenses at the time of transfer, the asset will be sold and the maximum percent of net sale proceeds will be awarded in lieu of the asset. - ./10- 741111111111.111.- . %. t. C . lie Lentner Date Actin_ Chief As legal cou - , have reviewed this Application for Transfer of Federally Forfeited Property and I certify that the contact person identified in Part II has the authority to accept forfeited property and is the official to whom transfer documents and/or ►ney should be delivered. 9 ze • Dan L. Dudley sate Town Attorney Address: 11000 N. La Canada Drive Oro Valley, AZ 85737 Phone Number: (520) 742-5445 Form DAG-71 Dec'90 REGULAR AGENDA TOWN OF ORO VALLEY Page 1 of 1 COUNCIL COMMUNICATION MEETING DATE: 02/16/2000 TO: HONORABLE MAYOR AND COUNCIL FROM: Chuck Sweet, Town Manager RESOLUTION (R)2000-17 SUBJECT: IGA WITH PIMA COUNTY FOR BILLING AND COLLECTION OF SEWER ACCOUNTS SUMMARY: The Town of Oro Valley desires to contract with Pima County to provide billing and collection of sewer fees and to reduce the number of delinquent sewer accounts. The Town will bill and collect sewer user fees on behalf of Pima County and in return receive monthly administrative fees as well as reimbursement of billing fees from Pima County. This is a value added service that the Town can provide with very little cost and with a significant financial benefit to the Town. ATTACHMENTS: Intergovernmental Agreement. RECOMMENDATIONS: I recommend that the Town of Oro Valley enter into an Intergovernmental Agreement with Pima County for the collection of sewer user fees which will result in the receipt of monthly administrative fees and reimbursement of billing fees from Pima County to the Town. SUGGESTED MOTION: I move to adopt Resolution (R) 00-17 approving the Intergovernmental Agreement between the Town of Oro Valley and Pima County for the collection and billing of water and sewer accounts and authorize the Town to take such steps as are necessary to execute and implement the terms of the Intergovernmental Agreement. / Signature of Town Manager RESOLUTION (R) 00-17 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, APPROVING AND AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF ORO VALLEY AND PIMA COUNTY IN ORDER FOR THE TOWN TO BILL AND COLLECT SEWER FEES ON BEHALF OF PIMA COUNTY. WHEREAS, pursuant to ARS § 11-952, the Town of Oro Valley is authorized to enter into an Intergovernmental Agreement for joint and cooperative action with Pima County; and WHEREAS, pursuant to the Pima County sewer user fee ordinance, the Town shall provide billing and collection of sewer user fees, as part of the billing and collection system for the water utility, from customers receiving water from the Town water utility though discharging wastewater into the County sewer system; and WHEREAS, it is the intent of the Town and the County to reduce the number of delinquent sewer accounts; and WHEREAS, it is in the best interest of the Town to enter into an Intergovernmental Agreement with the County, attached hereto as Exhibit "A" and incorporated herein by this reference, in order to provide billing and collection of sewer user fees as the County will reimburse the Town for such fees and will pay a monthly administrative fee per account managed by the Town. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that the Intergovernmental Agreement between the Town of Oro Valley and Pima County for the billing and collecting of sewer user fees by the Town on behalf of the County from March 1, 2000 to February 28, 2002, is hereby approved. BE IT FURTHER RESOLVED that the Mayor and any other administrative officials of the Town of Oro Valley are hereby authorized to take such steps as are necessary to execute and implement the terms of the Intergovernmental Agreement. IGA re Sewer User Fees EXHIBIT A INTERGOVERNMENTAL AGREEMENT IGA re Sewer User Fees INTERGOVERNMENTAL AGREEMENT This Intergovernmental Agreement entered into pursuant to ARS §11, Chapter 7, Article 3, by and between the Town of Oro Valley, a municipal corporation (hereinafter referred to as the "Town"); and Pima County, Arizona, a body politic and corporate, a political subdivision of the State of Arizona (hereinafter sometimes referred to as the "County"). WHEREAS, it is the desire of the Town to contract with the County to provide billing and collection of sewer fees, and WHEREAS, it is the intent of the Town and the County to reduce the number of delinquent sewer accounts, NOW THEREFORE, the Town and the County agree: ARTICLE I The Town shall bill and collect sewer user fees authorized by the sewer user fee ordinance adopted by the County. As part of the billing and collection system for the water utility, it is understood that the Town will be billing and collecting the following type of account: A. Water and Sewer Accounts - customer is receiving water from the Town water utility discharging wastewater into the County sewer system. ARTICLE II The Town shall provide the following sewer billing and collection services for the County: A. Provide water consumption data for each water and sewer account and provide billings and collection of these accounts monthly. B. Update all water and sewer accounts (turn-on and turn-off) to maintain an accurate active customer file. C. Bill and disconnect delinquent sewer accounts in same manner as the water accounts and transmit to Pima County for collecting those delinquent sewer accounts that cannot be collected through the water billing system. D. Process sewer user fee adjustments transmitted by Pima County adjust adjust sewer user fees in accordance with adjustment policies authorized by Pima County. Y E. Provide the County with read-only access to the computerized customer billing system maintained by the Town. F. Provide the County with winter (December, January, and February) water use data for those sewer uses on the Town water system. G. Provide the County with all necessary and agreed upon computer-oriented reports required to effectively manage the revenues and customer accounts of the sewer utility. H. Maintain an accurate, computerized sewer billing and accounts receivable. I. Provide the County with the access of inserting sewer utility-related information in the monthly customer billings. J. Upon receipt of sewer user fee payments, the Town shall deposit the funds with the Pima County Treasurer as per the agreed upon schedule. K. At the County's option, the Town shall provide a register showing active account status of each account on a monthly basis and will provide a final delinquent account register of all accounts considered as the inactive final billing register. L. At the request of the County, the Town shall provide to the County all data, related to the billing and collection of sewer user fees within the Town, at no cost to the County. (See Article IIA) M. The Town shall provide a Project Manager for this agreement who shall serve as liaison with the County on all issues relating to this Agreement. N. The Town shall provide the County with the opportunity to provide input to anybilling system changes prior to implementation. 0. The Town shall cooperate with the County to develop procedures and reporting p g modifications to satisfy deficiencies identified in yearly audits. P. To the extent possible, the Town shall provide additional computer services in the form of special computer programs or printouts to the County at no cost. ARTICLE III A. For the services described in Article II above, the County agrees to pay and the Town agrees to offset against amounts owed the County, a monthly administrative and billing fee of $.58 per account per month. Total billing fees shall not exceed $316,400 for a (3) three-year period. Such fees will reimburse the Town for the cost of billing and collection services. B. The County also agrees to provide the following: 1. Adjust Town sewer user fee accounts as required. 2. Answer sewer complaints from Town customers. 3. Provide a Project Manager for this Agreement who will serve as liaison with the Town on all issues relating to this Agreement. 4. Accept responsibility to collect all delinquent sewer accounts served by the Town after they have been written off to bad debt expense by the Town. 5. The County will inspect and identify any computer errors and notify the Town of any necessary changes. C. The County and Town will review and adjust the monthly administrative billing fee on an annual basis, provided the fees are appropriate. D. The County and Town agree to provide security measures for all hardware and software to assure confidentiality of all data. Each entity is to provide security for their own facility and information. ARTICLE IV A. The Town shall maintain books, records, documents, and other evidence directly pertinent to performance under this Agreement in accordance with generally accepted accounting principles and practices consistently applied. The Town shall also maintain the financial information and data used by the Town in the preparation . p p or support of the cost submission and a copy of the cost summary submitted to the County. The County shall have access to such books, records, documents, and other evidence for inspection, audit and copying. The Town shall rovide proper p facilities for such access and inspections. B. Audits conducted under this provision shall be in accordance withenerall g Y accepted auditing standard and established procedures and guidelines of the reviewing or audit agency(ies). C. The Town agrees to the disclosure of all information and reports resulting from access to records, as described in Article (IV)(A), to the County-designated auditor, provided that the Town is afforded the opportunity for an audit exit conference and an opportunity to comment and submit any supporting documentation on the pertinent portions of the draft audit report and that the final audit report will include written comments of reasonable length, if any, of the Town. D. At the request of the County and with the concurrence of the Town, the Town may provide billing and collection services for sewer accounts receiving water from private water companies. 1. If the Town agrees to provide billing and collection services for these accounts, the County shall pay fees as described in Article (III)(A), above. ARTICLE V A. Non-discrimination. Town shall not discriminate against anyemployee, client or any other individual in any way involved with the County and Town, because of race, age, creed, color, religion, sex, handicap or national origin in the course of carrying Town's duties pursuant to this Agreement. Town agrees to comply with the provisions of the Arizona Executive Order 75-5. B. Americans with Disabilities Act. Town shall comply with all applicable provisionsof the Americans with Disabilities Act (Public Law 101-336,42 U.S.C. 12101-12213 ) and all applicable federal regulations under the Act, including 28 CFR Parts 35 and 36. C. This agreement shall be effective upon filing the original hereof with the Office g of the Pima County Recorder on March 1, 2000. This Agreement shall expire on February Y 28, 2002. D. This Agreement may be terminated by either the Countyor the Town with written n one hundred-twenty (120) day notice. TOWN OF ORO VALLEY PIMA COUNTY, ARIZONA Charles F. Sweet George A. Brinsko, Director g Town Manager Wastewater Management Paul H. Loomis Sharon Bronson, Chair Mayor Pima County Supervisors of Su ervisors Date: Date: Approved as to Form: Approved as to Form: Dan L. Dudley Pima County Attorney's Office Town Attorney Date: Date: ATTEST: ATTEST: Kathryn E. Cuvelier, CMC Clerk of the Board Town Clerk TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 16, 2000 TO: HONORABLE MAYOR & COUNCIL FROM: Terry Vosler, Building Safety Administrator RESOLUTION (1)2000-18 SUBJECT: Request Authorization to enter into a Contract for Sierra Permits Plus Software SUMMARY: The Building Safety Division's present permit system is an older DOS base program that needs replaced or upgraded. After much research and evaluation, it has been determined that upgrading the present system to a Windows based program will provide the Town with the permit system needed that can also be used as the core for Town Management software system. The contract before you tonight is to purchase the software, licenses and basic migration services necessary to upgrade the existing "Sierra Permits" DOS system, to their Windows version, "Permits Plus". This system can also be utilized by the Planning Division, Public Works Department, Oro Valley Water, The Clerks office, Parks & Recreation and the Town's engineering staff to issue their permits & licenses. The system could also be accessed, to retrieve tracking information, on any active on going project, by management. Once Interactive Voice Response System (IVR) equipment is purchased, this software program can be used to allow the public to schedule inspections and retrieve up to date results on inspections, without using administrative staff to manually input or retrieve this information. This will result in a better utilization of our support staff. Exhibit A of the contract outlines the software and services provided by Sierra to the Town for the licensing fees, and basic migration. The dollars budgeted by Sierra in item C, page 5, of the contract are estimated installation services charges. The Town will be billed by Sierra bi-weekly only for the actual costs of Sierra's installation service. The Town will not incur a cost in excess of$10,036, the total amount budgeted by Sierra. FISCAL IMPACT: The system was budgeted this fiscal year for a total cost of$70,000. By continuing with the same provider there will be a savings of at least $36,239.00. The Town will see a savings in staff time used in issuing permits and tracking projects once the system is installed and operating to its potential. RECOMMENDATION: Staff recommends that the Mayor and Council approve the attached contract with Sierra Computer Systems, Incorporated . SUGGESTED MOTION: I move to approve Resolution No. (R)00- 18 approving the attached contract in the amount of$33,761.00, with Sierra Computer Systems, Incorporated for the purchase of the Permits Plus System, peripheral 'echnologies, licensing fees, migration services and installation service charges. The installation services charges approved as part of this contract are not to exceed $10,036.00. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 ATTACHMENTS: Sierra Computer Systems, Inc. contract agreement. Resolution No. (R)00-18 Building ft afety Administrator Comm. it Development Di ' or Town Manager F:\individ\tv\council\sierra contract council comm RESOLUTION NO. (R)00- 18 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, APPROVING AND AUTHORIZING THE EXECUTION OF A CONTRACT FOR THE PURCHASE OF SIERRA PERMITS PLUS SOFTWARE, PERIPHERAL TECHNOLOGIES, LICENSING FEES AND MIGRATION SERVICES WHEREAS, it is necessary to upgrade or replace the current permitting system used by the Town of Oro Valley Building Safety; and, WHEREAS, it is more cost effective to upgrage the current system rather than replace it; and, WHEREAS, the Town of Oro Valley Building Safety Division's present permit system is provided by Sierra Computer Systems, Incorporated; and, WHEREAS, the Town of Oro Valley desires to enter into a Contract with Sierra Computer Systems, Incorporated to provide the Permits Plus software, peripheral technologies, licensing fees and migration services; and, WHEREAS, it is necessary for the Community Development Department to provide timely, accurate and consistent services to the public of the Town of Oro Valley, Arizona. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: 1. That staff is authorized to contract with Sierra Computer Systems, Incorporated to provide the Permits Plus software, peripheral technologies, licensing fees and migration services to the Building Safety Division. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 16TH day of FEBRUARY , 1999. Paul H. Loomis, Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Dan L. Dudley, Town Attorney • `PERMITS'Plus®VERSION AGREEMENT BETWEEN Sierra Computer Systems,Inc.,hereinafter referred to as SCSI,and Town of Oro Valley,AZ hereinafter referred to as User. Executed this day of , 1999. User must execute this agreement and return to SCSI by March 1,2000 to be valid. RECITALS SCSI provides the`PERMITS'Plus®System,hereinafter referred to as"Software". SCSI provides this"SOFTWARE"and licenses its use. Customer : Town of Oro Valley,AZ Address : 11000 N.La Canada Dr • City/State/Zip : Oro Valley,AZ 85737 Product Name : `PERMITS'Plus® SCSI Reference : WIN00 Release No. : 03 or Higher No.of Licenses : 8(MS Access Database Engine) License Fee $ 8,000.00 Basic Migration Services $ 225.00`PERMITS'Plus®Shipping&Handling Included `PERMITS'Workflow TM $ 5,000.00`PERMITS'TrueGIS TM $ 5,000.00`PERMITS'Voice TM $ 5,000.00`PERMITS'Connect TM $ 500.00`PERMITS'OfficeLink TM $23,725.00 TOTAL TERMS AND CONDITIONS OF AGREEMENT BETWEEN SCSI AND USER GENERAL CONDITIONS OF`PERMITS'Plus®LICENSE A1.00. HEADINGS. Headings are for convenience only and shall not be deemed to be part of this Agreement. A2.00. MODIFICATION.No modification or variation of this Agreement shall be valid unless in writing signed by both parties. A3.00. SEVERABILITY. If any provision of this Agreement shall be construed to be illegal or invalid,the legality or validity of any other provision hereof shall not be affected thereby.Any illegal or invalid provisions of this Agreement shall be construed by a court of competent jurisdiction to have the broadest scope permissible under the law of said jurisdiction, and if no validating construction is possible, shall be severable, and all other provisions hereof shall remain in full force and effect. A4.00.DELAYS. .01. Neither party shall be liable, in damages or otherwise,for any delay in the installation and implementation of the"Software"or any component thereof or any service to be rendered by it hereunder,or for failure to give notice of any delay,when such delay is due to the elements, acts of nature,acts of civil or military authorities,acts of the other party which are not provided for in this Agreement and which cause unreasonable delays in this Agreement by the other party,any delay in transportation or delay in delivery by its vendors beyond its reasonable or actual control,or any other causes beyond the reasonable or actual control of the party. Each party's schedule of performance shall be extended by a period of time equal to the time lost because of any such delay,'arovided written notice has been given to the other party of such delay and its estimated duration, within five(5)days of the time the party has actual knowledge of such delay. .02. Notwithstanding the foregoing, in every case, the delay or failure to perform must be beyond the control, and without the fault or negligence of,the party claiming excusable delay. A5.00.PAYMENT. .01. The sum of$23,725.00 for the"Software"services shall be paid within thirty(30)days after signing this Agreement. oro_valley-1.doc 1 USER SCSI /- .02. User agrees to pay any tax for which it is responsible hereunder,or which is assessed against User, exclusive however, of income taxes based on the income of SCSI. If any such tax is paid by SCSI,to reimburse SCSI therefore upon receipt by User of proof of payment. .03.This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreements or implied covenant shall be held to vary the provisions hereof. Any modification of this Agreement will be effective only by written execution signed by both User and SCSI. .04.This License fee does not include Installation Services as specified in Exhibit A.. A6.00.PATENT AND COPYRIGHT INDEMNITY. .01. SCSI agrees to defend, hold harmless and indemnify User from and against any claim, action, liability, cost or damage for infringement of any patent,copyright or similar property right(including,but not limited to, misappropriation of trade secrets)based on any software or any other materials furnished hereunder by SCSI. SCSI shall have the sole right to conduct the defense of any such claim or action and all negotiations for its settlement or compromise,unless otherwise mutually agreed to in writing by the parties hereto. A7.00.RELATIONSHIP OF PARTIES. .01. At all times during the term of this Agreement, SCSI shall be an independent contractor and shall not be an officer, agent, or employee of User. User shall have the right to control SCSI only insofar as the result of SCSI services rendered pursuant to this Agreement. .02. Nothing contained in this Agreement shall be deemed to create a partnership or joint venture. Neither party shall incur any debts or make commitments for the other party. A8.00."SOFTWARE"SECURITY AND ACCESS. .01. Each party acknowledges that all information concerning the other party is "Confidential and Proprietary Information". Each party agrees that it will not permit the duplication, use or disclosure of any such Confidential and Proprietary Information to any person(other than its own employees and agents who must have such information for the performance of obligations under this Agreement),unless authorized in writing by the other party,as allowed by statute. .02.All financial,statistical,personnel,technical,and other information or data relating to the User,which is designated confidential by the User but made available to SCSI in order to carry out this Agreement,will be protected by SCSI from unauthorized use and disclosure. SCSI shall also observe the same or equivalent requirements as are applicable to the User with regard to protecting confidentiality. SCSI will instruct its personnel to keep such information confidential. SCSI shall not be required to keep confidential any data or information which is or becomes publicly available,is already rightfully in SCSI's possession,is independently developed by SCSI outside the scope of this Agreement,or is rightfully obtained from third parties. A9.00.USERS INSTRUCTION. .01. SCSI shall be responsible for ensuring that its employees, servants, and agents will, whenever on Users premises, obey all reasonable instructions and directions issued by User. .02. Unless otherwise agreed to by the parties, SCSI personnel, while working on Users premises, shall observe the working hours, working rules and holiday schedules of User applicable to such User premises. User agrees to provide reasonable working space, resources and materials which are necessary for the performance of services under this Agreement,provided,however,that such working space,resources and/or materials are agreed upon by User for such services and the use of any such working space, resources and/or materials is arranged so as to minimize any disruption to Users normal business operations. .03. User shall be responsible for the input of all data into the computer memory and for reconciliation and accuracy of that data and for taking such administrative steps necessary to input that data. .04. User acknowledges that(I) any modification,change,addition or substitution to the"Software"or Data Base structure made by the User or any other third party (ii) any interfacing of the "Software"or Data Base with any other program, programs or any other routines,or(iii)any changes to the operating environment may cause "Software" performance degradation or malfunction. User further acknowledges that any corrections to degradation or malfunction caused by such modifications, interfacing or change shall be made at the sole request and expense of User, and SCSI shall have no responsibility for any consequences thereof. .05.The"Software"product,data structure,field descriptions,field definitions,and data relationships are subject to change without notice. These changes may result from product development,enhancements,additional features,bug fixes and/or circumstances beyond the control of SCSI. Additional tables and relationships may be added or removed as product development standards dictate. Third party applications(those applications or favilities not supplied by SCSI)which may utilize and rely on the data structure and specific relationships may be adversely affected by these changes. Third party applications may be rendered inoperative,or produce results which are inaccurate or unreliable due to modifications of the data structure. These anomalies,when created by changes in the"Software"data structure, within third party applications are not the responsibility of SCSI nor covered under any level of software maintenance agreement. .06. SCSI,as a policy,does not provide assistance or additional activity development on permit or activity types which have been developed by non-SCSI employees running in conjunction with the"Software". SCSI has no certification program for third party providers of developmental services within the"Software",nor does SCSI recommend the use of third party assistance providers. Activities and permits developed for agency use are not covered by any level of software maintenance. oro valley-1.doc _ USER SCSI / .07. SCSI recommends and supports the network configurations as specified in the most recent release of the"Software" implementation guide. No other network configurations,specifically any configurations differing from those specifications are supported and/or covered by any level of software maintenance. Any assistance rendered in support of configurations not specifically approved in advance will be billed at the prevailing time and materials rates for such assistance. .08. SCSI shall be entitled to rely upon as accurate and correct any specifications,criteria, maps or any other data furnished by User or others. If subsequent errors are discovered in data furnished by User which necessitate redoing services, SCSI shall be compensated for such extra services.SCSI shall not be liable to User for errors or omissions in data furnished by User. A10.00. SCSI INSTRUCTIONS .01. SCSI shall be responsible for delivery of the Licensed Software Source Code to SCSI's escrow account. Licensed Software Source code will be made available from the escrow agent to User if: a)The most current version of the"Software"is not supported by SCSI. In such case, copies of the Software written by SCSI and documentation will be provided to the User under the terms of the Maintenance Agreement. Source Code (most current version) will be made available for a fee equal to the License Fee. User has unrestricted access to all software it has accepted from SCSI,but may not transfer source code or documentation to any other agency,commercial or private business under any conditions. A11.00. APPLICABLE LAW. .01. This Agreement shall be governed and construed under the laws of the State of Arizona. Any action to enforce the provisions of this Agreement shall be filed in a court located in the State of Arizona. Al2.00.SOFTWARE LICENSE. .01.SCSI grants and User accepts upon the terms and conditions contained herein,non-exclusive,non-transferable,perpetual license to unlimited use of'Software" solely for User's own purposes. The license granted under this Agreement authorizes User to use the"Software" in machine readable form by 8 concurrent users. The"Software"shall include in its meaning, documentation and technical information provided to User in written form for use in connection with the software. .02. SCSI warrants that it has good title to such"Software"and that User will have undisturbed use of the"Software"in accordance with the terms of this Agreement. .03. User expressly agrees that it will not sell, lease, assign or in any way transfer, such"Software"or any rights herein to any person, partnership,corporation or other entity. .04.User shall include and shall not alter,remove or conceal,any copyright,trade secret or other proprietary notices on the"Software". .05.Title and ownership to the"Software"and Intellectual Property Rights is not hereby nor in any other way transferred to User. User acknowledges that SCSI retains the exclusive right to sell,lease, license,assign,or otherwise transfer the"Software"(and any module thereof)and that SCSI may enter into similar or identical conveyances of similar or identical rights with other SCSI clients. .06. User may not cause or permit disclosure of, or access to,the License Software in whole, in part or in any form to any person, firm, corporation or other entity who or which are not salaried employees or agents of the User without the expressed prior written consent of SCSI. .07. The User acknowledges that the "Software" contains valuable proprietary information and trade secrets and that unauthorized dissemination of the"Software" Programs (including, without limitation, disassembly, decompiling or reverse engineering)could cause irreparable harm to SCSI. .08.The User shall not make copies of the"Software"except that reserve copies of a magnetically recorded"Software"that is delivered on tape or magnetic disk media may be made to protect against"Software"destruction for back-up procedures. .09.The User may copy documentation for its own use provided that copyright and other proprietary notices on any copies are made in accordance with SCSI or its suppliers instructions. A13.00.WARRANTIES. .. .01.SCSI warrants and represents that it has full authority to enter into this Agreement and to consummate the transaction contemplated hereby and that this Agreement is not in conflict with any other Agreement to which SCSI is a party or by which it may be bound. .02.SCSI warrants that the"Software"will meet all advertised specifications in our manuals. .03.This warranty is void if: (a)The"Software"is used in other than its normal customary manner; (b)The"Software"has been subjected to misuse; oro valley-I.doc 3 USER SCSI v (c)The"Software"has been subjected to modifications initiated by the customer without the express prior consent and written approval of SCSI. A14.00.WAIVER. .01. It is expressly understood and agreed that no waiver granted by User for any violation of any covenant, term or condition of this Agreement shall be construed to constitute a waiver of the same or any further violation without the prior written approval of the User. A15.00.RESOLUTION OF DISPUTES. .01.It is anticipated that disputes between SCSI and the User will be resolved between the parties. Disputes or questions of interpretation may be referred to a committee composed of representatives from SCSI and the User. The parties agree that in attempting to resolve disputes they will act promptly,reasonable and in good faith. A16.00. NOTICE.All notices, requests demands and other communication shall be in writing and sent by registered mail, certified mail or hand delivery, addressed to the party's principal place of business herein written. Either party may by notice in writing, direct that future notices or requests,or demands be sent to a different address. Notices given by mail shall be deemed given upon deposit in the United States mail. Notices given by hand delivery shall be deemed given at the time of actual delivery. SCSI Sierra Computer Systems,Inc. 1731 West Walnut Avenue Visalia,California 93277 USER Town of Oro Valley,AZ 11000 N.La Canada Dr. Oro Valley,AZ 85737 User hereby acknowledges that User has read this Agreement, understands it and agrees to be bound by its terms and conditions. User further agrees that it is the complete7and exclusive Agreement between User and SCSI relating to the subject matter of this License. User acknowledges receipt from SCSI of a to opy of this Agreement. SCSI By: Typed: Robert Ausherman,President Sierra Computer Systems,Inc. 1731 West Walnut Avenue Visalia,California 93277 USER By: Typed: Town of Oro Valley,AZ 11000 N.La Canada Dr. Oro Valley,AZ 85737 oro valley-l.doc 4 USER SCSI Exhibit A SOFTWARE LICENSE AGREEMENT-INSTALLATION SERVICES A. SCSI shall provide the following programs and services(Basic Migration Services)relating to the"Software": 1. Migration programs supplied to user for relocating activity types to the `PERMITS'Plus®platform. 2. Migration programs to relocate `PERMITS'TM history data to `PERMITS'Plus®. 3. Programs to replace periodic update programs for Contractor's and Assessor's data, when these programs exist and were originally supplied by Sierra. 4. User Training/Technical classes for four(4)days at the SCSI site for 2 members of the agency's staff. SUBTOTAL A $ 8,000.00 B. Additional services,not included as part of the Basic Migration Services described in Paragraph A above,may be contracted for on a time and materials basis at the hourly rates listed in paragraph"D"below. Hours Budgeted Rate Dollars Budgeted 1. Travel to and from Agency Site 0 $ 92.00 0 2. Design/Review Assistance 0 $ 92.00 0 3. Activity Development Assistance(Up to activities) 0 $ 92.00 0 4. Implementation Consulting 0 $ 92.00 0 5. Additional Training(per day) 0 $1,100.00 0 6. Workflow Assistance 0 $ 92.00 0 7. DBMS Assistance 0 $ 140.00 0 8. ODBC Drivers N/A N/A 0 9. Document Assistance 0 $ 92.00 0 10.Scripts Assistance 0 $ 92.00 0 11.Reports Assistance 0 $ 92.00 0 12.System Modifications 0 $ 92.00 0 13.Esti m ates 0 $ 92.00 0 14.Travel Expenses N/A N/A 0 15.Other 0 0 SUBTOTAL B $ 0 C. Peripheral Technologies,when added to the`PERMITS'Plus®system are priced independently. Cost Included Assistance Hours Dollars Budgeted `PERMITS'Plus® $ 0 Yes Shipping and Handling $ 225.00 Yes `PERMITS'POS TM $5,000.00 No 0 0 `PERMITS'TrueGIS TM $5,000.00 Yes 50 $7,000.00 `PERMITS'NefrM $9,500.00 No 0 0 `PERMITS'Scan-It TM $2,000.00 No 0 0 `PERMITS'Voice TM $5,000.00 Yes 15 $1,380.00 Metro Scan Interface $5,000.00 No 0 0 `PERMITS'DatEx TM $2,000.00 No 0 0 `PERMITS'Connect TM $5,000.00 Yes 15 $1,380.00 `PERMITS'OfficeLink TM $ 500.00 Yes 3 $ 276.00 Sales/Use Tax on above Peripheral Technologies 0 SUBTOTAL C $25,761.00 D. Sierra's published hourly rates,effective June 1, 1998 (These rates are guaranteed for 12 months after contract execution) Data Base/Network/Connectivity Assistance $140.00 Per Hour Senior Systems Consultant Assistance $110.00 Per Hour Systems Consultant Assistance $92.00 Per Hour Implementation Consultant $92.00 Per Hour Programming Services/Enhancements/Mods $92.00 Per Hour Documentation/Research $64.00 Per Hour Clerical Support Services $32.00 Per Hour Additional Onsite Training(Plus Expenses) $1,100.00 Per Day Overtime above 8 hours per day or 40 hours per week may be billed at 1 1/2 times the prevailing rate. SCSI shall submit bi-weekly invoices to User detailing the installation services provided and the time and expense incurred. User shall pay such invoices within thirty(30)days. • These costs do not include Drivers, Emulators, Report Generators, Database Engines (except for Access), Computer or Networking hardware/software. Client/Server support will carry an additional support premium of $3,000.00. Other consulting and onsite assistance is available at our prevailing rates. Assistance estimate is based on work being performed by the agency and amounts to telephone support only. oro_valley-l.doc 5 USER SCSI 7,11 `PERMITS'Plus®VERSION AGREEMENT BETWEEN Sierra Computer Systems,Inc.,hereinafter referred to as SCSI,and Town of Oro Valley,AZ hereinafter referred to as User. Executed this day of , 1999. User must execute this agreement and return to SCSI by March 1,2000 to be valid. RECITALS SCSI provides the`PERMITS'Plus®System,hereinafter referred to as"Software". SCSI provides this"SOFTWARE"and licenses its use. Customer : Town of Oro Valley,AZ Address : 11000 N.La Canada Dr • City/State/Zip : Oro Valley,AZ 85737 Product Name : `PERMITS'Plus® SCSI Reference : WIN00 Release No. : 03 or Higher No.of Licenses : 8(MS Access Database Engine) License Fee : $ 8,000.00 Basic Migration Services $ 225.00`PERMITS'Plus®Shipping&Handling Included `PERMITS'Workflow TM $ 5,000.00`PERMITS'TrueGIS TM 4- $ 5,000.00`PERMITS'Voice TM $ 5,000.00`PERMITS'Connect TM $ 500.00`PERMITS'OfficeLink TM $23,725.00 TOTAL TERMS AND CONDITIONS OF AGREEMENT BETWEEN SCSI AND USER GENERAL CONDITIONS OF `PERMITS'Plus®LICENSE A1.00. HEADINGS. Headings are for convenience only and shall not be deemed to be part of this Agreement. A2.00. MODIFICATION.No modification or variation of this Agreement shall be valid unless in writing signed by both parties. A3.00. SEVERABILITY. If any provision of this Agreement shall be construed to be illegal or invalid,the legality or validity of any other provision hereof shall not be affected thereby.Any illegal or invalid provisions of this Agreement shall be construed by a court of competent jurisdiction to have the broadest scope permissible under the law of said jurisdiction, and if no validating construction is possible, shall be severable, and all other provisions hereof shall remain in full force and effect. A4.00.DELAYS. .01. Neither party shall be liable, in damages or otherwise,for any delay in the installation and implementation of the"Software"or any component thereof or any service to be rendered by it hereunder,or for failure to give notice of any delay,when such delay is due to the elements, acts of nature,acts of civil or military authorities,acts of the other party which are not provided for in this Agreement and which cause unreasonable delays in this Agreement by the other party,any delay in transportation or delay in delivery by its vendors beyond its reasonable or actual control,or any other causes beyond the reasonable or actual control of the party. Each party's schedule of performance shall be extended by a period of time equal to the time lost because of any such delay,15rovided written notice has been given to the other party of such delay and its estimated duration, within five(5)days of the time the party has actual knowledge of such delay. .02. Notwithstanding the foregoing, in every case, the delay or failure to perform must be beyond the control, and without the fault or negligence of,the party claiming excusable delay. A5.00.PAYMENT. .01. The sum of$23,725.00 for the"Software"services shall be paid within thirty(30)days after signing this Agreement. oro_valley-l.doc 1 USER SCSI Aid- .02. User agrees to pay any tax for which it is responsible hereunder,or which is assessed against User, exclusive however, of income taxes based on the income of SCSI. If any such tax is paid by SCSI,to reimburse SCSI therefore upon receipt by User of proof of payment. .03.This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreements or implied covenant shall be held to vary the provisions hereof. Any modification of this Agreement will be effective only by written execution signed by both User and SCSI. .04.This License fee does not include Installation Services as specified in Exhibit A.. A6.00.PATENT AND COPYRIGHT INDEMNITY. .01. SCSI agrees to defend, hold harmless and indemnify User from and against any claim, action, liability, cost or damage for infringement of any patent,copyright or similar property right(including,but not limited to,misappropriation of trade secrets)based on any software or any other materials furnished hereunder by SCSI. SCSI shall have the sole right to conduct the defense of any such claim or action and all negotiations for its settlement or compromise,unless otherwise mutually agreed to in writing by the parties hereto. A7.00.RELATIONSHIP OF PARTIES. .01. At all times during the term of this Agreement, SCSI shall be an independent contractor and shall not be an officer, agent, or employee of User. User shall have the right to control SCSI only insofar as the result of SCSI services rendered pursuant to this Agreement. .02. Nothing contained in this Agreement shall be deemed to create a partnership or joint venture. Neither party shall incur any debts or make commitments for the other party. A8.00."SOFTWARE"SECURITY AND ACCESS. .01. Each party acknowledges that all information concerning the other party is "Confidential and Proprietary Information". Each party agrees that it will not permit the duplication,use or disclosure of any such Confidential and Proprietary Information to any person(other than its own employees and agents who must have such information for the performance of obligations under this Agreement),unless authorized in writing by the other party,as allowed by statute. .02.All financial,statistical,personnel,technical,and other information or data relating to the User,which is designated confidential by the User but made available to SCSI in order to carry out this Agreement,will be protected by SCSI from unauthorized use and disclosure. SCSI shall also observe the same or equivalent requirements as are applicable to the User with regard to protecting confidentiality. SCSI will instruct its personnel to keep such information confidential. SCSI shall not be required to keep confidential any data or information which is or becomes publicly available,is already rightfully in SCSI's possession,is independently developed by SCSI outside the scope of this Agreement,or is rightfully obtained from third parties. A9.00.USERS INSTRUCTION. .01. SCSI shall be responsible for ensuring that its employees, servants, and agents will, whenever on Users premises, obey all reasonable instructions and directions issued by User. .02. Unless otherwise agreed to by the parties, SCSI personnel, while working on Users premises, shall observe the working hours, working rules and holiday schedules of User applicable to such User premises. User agrees to provide reasonable working space, resources and materials which are necessary for the performance of services under this Agreement,provided,however,that such working space, resources and/or materials are agreed upon by User for such services and the use of any such working space, resources and/or materials is arranged so as to minimize any disruption to Users normal business operations. .03. User shall be responsible for the input of all data into the computer memory and for reconciliation and accuracy of that data and for taking such administrative steps necessary to input that data. .04. User acknowledges that(I) any modification,change,addition or substitution to the"Software"or Data Base structure made by the User or any other third party (ii) any interfacing of the "Software"or Data Base with any other program,programs or any other routines,or(iii)any changes to the operating environment may cause "Software" performance degradation or malfunction. User further acknowledges that any corrections to degradation or malfunction caused by such modifications, interfacing or change shall be made at the sole request and expense of User, and SCSI shall have no responsibility for any consequences thereof. .05.The"Software"product,data structure,field descriptions,field definitions,and data relationships are subject to change without notice. These changes may result from product development,enhancements,additional features,bug fixes and/or circumstances beyond the control of SCSI. Additional tables and relationships may be added or removed as product development standards dictate. Third party applications(those applications or facilities not supplied by SCSI)which may utilize and rely on the data structure and specific relationships may be adversely affected by these changes. Third party applications may be rendered inoperative,or produce results which are inaccurate or unreliable due to modifications of the data structure. These anomalies,when created by changes in the"Software"data structure, within third party applications are not the responsibility of SCSI nor covered under any level of software maintenance agreement. .06. SCSI,as a policy,does not provide assistance or additional activity development on permit or activity types which have been developed by non-SCSI employees running in conjunction with the"Software". SCSI has no certification program for third party providers of developmental services within the"Software",nor does SCSI recommend the use of third party assistance providers. Activities and permits developed for agency use are not covered by any level of software maintenance. • oro valley-l.doc 2 USER SCSI Xig'' .07. SCSI recommends and supports the network configurations as specified in the most recent release of the"Software" implementation guide. No other network configurations,specifically any configurations differing from those specifications are supported and/or covered by any level of software maintenance. Any assistance rendered in support of configurations not specifically approved in advance will be billed at the prevailing time and materials rates for such assistance. .08. SCSI shall be entitled to rely upon as accurate and correct any specifications,criteria, maps or any other data furnished by User or others. If subsequent errors are discovered in data furnished by User which necessitate redoing services, SCSI shall be compensated for such extra services.SCSI shall not be liable to User for errors or omissions in data furnished by User. A10.00. SCSI INSTRUCTIONS .01. SCSI shall be responsible for delivery of the Licensed Software Source Code to SCSI's escrow account. Licensed Software Source code will be made available from the escrow agent to User if: a)The most current version of the"Software"is not supported by SCSI. In such case, copies of the Software written by SCSI and documentation will be provided to the User under the terms of the Maintenance Agreement. Source Code (most current version) will be made available for a fee equal to the License Fee. User has unrestricted access to all software it has accepted from SCSI,but may not transfer source code or documentation to any other agency,commercial or private business under any conditions. A11.00. APPLICABLE LAW. .01. This Agreement shall be governed and construed under the laws of the State of Arizona. Any action to enforce the provisions of this Agreement shall be filed in a court located in the State of Arizona. Al2.00.SOFTWARE LICENSE. .01.SCSI grants and User accepts upon the terms and conditions contained herein,non-exclusive,non-transferable,perpetual license to unlimited use of "Software" solely for User's own purposes. The license granted under this Agreement authorizes User to use the"Software" in machine readable form by 8 concurrent users. The"Software"shall include in its meaning, documentation and technical information provided to User in written form for use in connection with the software. .02. SCSI warrants that it has good title to such"Software"and that User will have undisturbed use of the"Software"in accordance with the terms of this Agreement. .03. User expressly agrees that it will not sell, lease, assign or in any way transfer, such"Software"or any rights herein to any person, partnership,corporation or other entity. .04.User shall include and shall not alter,remove or conceal,any copyright,trade secret or other proprietary notices on the"Software". .05.Title and ownership to the"Software"and Intellectual Property Rights is not hereby nor in any other way transferred to User. User acknowledges that SCSI retains the exclusive right to sell,lease,license,assign,or otherwise transfer the"Software"(and any module thereof)and that SCSI may enter into similar or identical conveyances of similar or identical rights with other SCSI clients. .06. User may not cause or permit disclosure of,or access to,the License Software in whole, in part or in any form to any person, firm, corporation or other entity who or which are not salaried employees or agents of the User without the expressed prior written consent of SCSI. .07. The User acknowledges that the "Software" contains valuable proprietary information and trade secrets and that unauthorized dissemination of the"Software" Programs (including, without limitation, disassembly, decompiling or reverse engineering)could cause irreparable harm to SCSI. .08.The User shall not make copies of the"Software"except that reserve copies of a magnetically recorded"Software"that is delivered on tape or magnetic disk media may be made to protect against"Software"destruction for back-up procedures. .09.The User may copy documentation for its own use provided that copyright and other proprietary notices on any copies are made in accordance with SCSI or its suppliers instructions. A13.00.WARRANTIES. .01.SCSI warrants and represents that it has full authority to enter into this Agreement and to consummate the transaction contemplated hereby and that this Agreement is not in conflict with any other Agreement to which SCSI is a party or by which it may be bound. .02.SCSI warrants that the"Software"will meet all advertised specifications in our manuals. .03.This warranty is void if: (a)The"Software"is used in other than its normal customary manner; (b)The"Software"has been subjected to misuse; oro valley-l.doc 3 USER SCSI 77C/d - (c)The"Software"has been subjected to modifications initiated by the customer without the express prior consent and written approval of SCSI. A14.00.WAIVER. C .01. It is expressly understood and agreed that no waiver granted by User for any violation of any covenant, term or condition of this Agreement shall be construed to constitute a waiver of the same or any further violation without the prior written approval of the User. A15.00.RESOLUTION OF DISPUTES. .01.It is anticipated that disputes between SCSI and the User will be resolved between the parties. Disputes or questions of interpretation may be referred to a committee composed of representatives from SCSI and the User. The parties agree that in attempting to resolve disputes they will act promptly,reasonable and in good faith. A16.00. NOTICE.All notices, requests demands and other communication shall be in writing and sent by registered mail, certified mail or hand delivery, addressed to the party's principal place of business herein written. Either party may by notice in writing, direct that future notices or requests,or demands be sent to a different address. Notices given by mail shall be deemed given upon deposit in the United States mail. Notices given by hand delivery shall be deemed given at the time of actual delivery. SCSI Sierra Computer Systems,Inc. 1731 West Walnut Avenue Visalia,California 93277 USER Town of Oro Valley,AZ 11000 N.La Canada Dr. Oro Valley,AZ 85737 User hereby acknowledges that User has read this Agreement, understands it and agrees to be bound by its terms and conditions. User further agrees that it is the compI to and exc ive Agreement between User and SCSI relating to the subject matter of this License. User acknowledges receipt from SCSI of a copy is Agreement. SCSI By: Typed: Robert Ausherman,President Sierra Computer Systems,Inc. 1731 West Walnut Avenue Visalia,California 93277 USER By: Typed: Town of Oro Valley,AZ 11000 N.La Canada Dr. Oro Valley,AZ 85737 11,a- oro_valley-Ldoc 4 USER SCSI Exhibit A SOFTWARE LICENSE AGREEMENT-INSTALLATION SERVICES A. SCSI shall provide the following programs and services(Basic Migration Services)relating to the"Software": 1. Migration programs supplied to user for relocating activity types to the `PERMITS'Plus®platform. 2. Migration programs to relocate `PERMITS'TM history data to `PERMITS'Plus®. 3. Programs to replace periodic update programs for Contractor's and Assessor's data, when these programs exist and were originally supplied by Sierra. 4. User Training/Technical classes for four(4)days at the SCSI site for 2 members of the agency's staff. SUBTOTAL A $ 8,000.00 B. Additional services,not included as part of the Basic Migration Services described in Paragraph A above,may be contracted for on a time and materials basis at the hourly rates listed in paragraph"D"below. Hours Budgeted Rate Dollars Budgeted 1. Travel to and from Agency Site 0 $ 92.00 0 2. Design/Review Assistance 0 $ 92.00 0 3. Activity Development Assistance(Up to activities) 0 $ 92.00 0 4. Implementation Consulting 0 $ 92.00 0 5. Additional Training(per day) 0 $1,100.00 0 6. Workflow Assistance 0 $ 92.00 0 7. DBMS Assistance 0 $ 140.00 0 8. ODBC Drivers N/A N/A 0 9. Document Assistance 0 $ 92.00 0 10.Scripts Assistance 0 $ 92.00 0 11.Reports Assistance 0 $ 92.00 0 12.System Modifications 0 $ 92.00 0 13.Estimates 0 $ 92.00 0 14.Travel Expenses N/A N/A 0 15.Other 0 0 SUBTOTAL B $ 0 C. Peripheral Technologies,when added to the`PERMITS'Plus®system are priced independently. Cost Included Assistance Hours Dollars Budgeted `PERMITS'Plus® $ 0 Yes Shipping and Handling $ 225.00 Yes `PERMITS'POST"' $5,000.00 No 0 0 `PERMITS'TrueGIS T"' $5,000.00 Yes 50 $7,000.00 At-- PERMITS' *PERMITS'Ne( $9,500.00 No 0 0 `PERMITS'Scan-It TM $2,000.00 No 0 0 `PERMITS'Voice TM $5,000.00 Yes 15 $1,380.00 Metro Scan Interface $5,000.00 No 0 0 `PERMITS'DatEx TM $2,000.00 No 0 0 `PERMITS'Connect TM $5,000.00 Yes 15 $1,380.00 _____ `PERMITS'OfficeLink T"' $ 500.00 Yes 3 $ 276.00 --�`"-,, Sales/Use Tax on above Peripheral Technologies 0 S U BTOTAL C $25,761.00 i D. Sierra's published hourly rates,effective June 1,1998 _.--) (These rates are guaranteed for 12 months after contract execution) Data Base/Network/Connectivity Assistance $140.00 Per Hour Senior Systems Consultant Assistance $110.00 Per Hour Systems Consultant Assistance $92.00 Per Hour Implementation Consultant $92.00 Per Hour Programming Services/Enhancements/Mods $92.00 Per Hour Documentation/Research $64.00 Per Hour Clerical Support Services $32.00 Per Hour Additional Onsite Training(Plus Expenses) $1,100.00 Per Day Overtime above 8 hours per day or 40 hours per week may be billed at 1 1/2 times the prevailing rate. SCSI shall submit bi-weekly invoices to User detailing the installation services provided and the time and expense incurred. User shall pay such invoices within thirty(30)days. These costs do not include Drivers, Emulators, Report Generators, Database Engines (except for Access), Computer or Networking hardware/software. Client/Server support will carry an additional support premium of $3,000.00. Other consulting and onsite assistance is available at our prevailing rates. Assistance estimate is based on work being performed by the agency and amounts to telephone support only. oro valley-I.doc 5 USER SCSI /r/L--- TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: FEBRUARY 16, 2000 TO: HONORABLE MAYOR & COUNCIL FROM: Ainsley Anne Reeder Parks and Recreation Administrator SUBJECT: Approval to purchase a $26,128 maintenance vehicle utilizing $18,000 from existing vehicle funding and $8,128 from the existing capital equipment funds. SUMMARY: The 99-00 capital budget for the Parks and Recreation Division includes $18,000 for the purchase of a pick-up truck to be utilized in the new Canada del Oro (CDO) Riverfront Park. This funding will supply a basic half- ton pick-up truck. The design of CDO Riverfront Park, which provides maximum use of available space for recreational use, has limited storage space. This will necessitate the storage of most tools and equipment in another location. A one ton truck with utility boxes will provide a mobile multi-purpose shop for the park maintenance staff to operate from as they move from park to park. A one ton truck will also allow the staff to utilize a trailer to haul heavy equipment between locations as needed. As equipment needs to go into the shop for repairs, staff will also have the capacity to take equipment to vendors, avoiding pick-up and delivery costs. The cost for this enhanced vehicle is $26,128. The additional $8,128 needed to purchase the truck is available from dollars saved in the line allocated for large equipment, including aerators, spreaders, and a backhoe. Upon review of operations, only a backhoe at a cost of approximately $8,000 will be purchased from this $25,000 line. This leaves $17,000 available to cover the additional expense of an enhanced vehicle. STAFF RECOMMENDATION: Staff recommends that $8,128 from the Capital Budget for large equipment be combined with the $18,000 vehicle budget to purchase an 2000 Ford F350 D.R.W. Regular Cab 5.4 Liter V8 11,200# G.V.W.R. with a Utility Package for a total cost of$26,128. FISCAL IMPACT: None. No additional funds are required, only a reallocation within the capital budget. r t SUGGESTED MOTION: The Council may wish to consider one of the following motions: I move to approve the purchase of a 2000 Ford F350 D.R.W. Regular Cab 5.4 Liter V8 11,200# G.V.W.R. utilizing the $18,000 vehicle budget and$8,128 from the large equipment budget. OR I move to reject the purchase of a 2000 Ford F350 D.R.W. Regular Cab 5.4 Liter V8 11,200# G.V.W.R. utilizing the $18,000 vehicle budget and$8,128 from the large equipment budget. ' ,.....„,__,„. ....-- `e--,,,,VA.1) Parks and Rec dation Administrator ///).:9-- - ckv lDe artment Head fatutg,,I-- Town Manager TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: 02/16/2000 TO: HONORABLE MAYOR AND COUNCIL FROM: Dan Dudley, Town Attorney SUBJECT: Request to reorganize the Legal Department. SUMMARY: The Town has expressed an interest in having all full-time personnel working a forty-hour (40-hour) workweek by July 1, 2000. Currently, the Town of Oro Valley Legal Department employs four (4) non-exempt employees of which two (2) employees are scheduled to work thirty-seven and one half(37.5) hours. To utilize the legal staff to the fullest extent possible and to make uniform the hours of employment among all non-exempt staff members, the Legal Department is desirous of increasing the thirty-seven and one half hour (37.5-hour) workweek to a forty-hour (40-hour) workweek for all non-exempt employees. The benefits of the modification in hours is that there is a 3% increase in total hours available from all non-exempt employees, uniformity of workweeks among Town personnel, and a slight increase in the hours of coverage and availability to the public. Currently, our office is accessible to the general public, Town staff, and this Council from 7:30 a.m. to 5:30 p.m., Monday through Friday. By initiating the conversion from thirty-seven and one half hour (37.5-hour) workweek to a forty-hour (40- hour) workweek for all legal staff members effective February 27, 2000, the impact upon the current budget for FY 99-00 would be approximately an increase of$1,180.00 according to the estimate provided by our Personnel Department. The Legal Department has the authorized positions, and the increase of approximately five (5) hours a week would be within budgetary limitations due to the delayed hiring of one staff member. FISCAL IMPACT: The total fiscal impact for FY 99-00 is approximately $1,180.00 according to the estimate provided by our Personnel Department. For FY 00-01, the increase would amount to $3,562.00. The position of Secretary/Receptionist currently has an authorized salary of $18,700.00. That salary would increase to $19,999.00, with the 6.6% increase in hours worked. The position of Criminal Paralegal currently has an authorized salary of $33,988.00. With a 6.6% increase in hours worked, that salary would increase to $36,252.00. RECOMMENDATIONS: I recommend that the Legal Department increase the current thirty-seven and one half hour (37.5-hour) workweek to a forty-hour(40-hour) workweek for all non-exempt legal staff members. SUGGESTED MOTION: I move to approve the proposed increase from the current thirty-seven and one half hour (37.5-hour) workweek to a forty-hour (40-hour) workweek for all non-exempt legal staff, effective February 27, 2000. JØJJ Al lir, lAdi _ _ ,, Signature of Department Head L / , ,, , , Town Mana• •is Review TOWN OF ORO VALLEY 2. COUNCIL COMMUNICATION MEETING DATE: 02/16/2000 TO: HONORABLE MAYOR AND COUNCIL FROM: Dan L. Dudley, Town Attorney ORDINANCE (0)2000-09 SUBJECT: Rescinding Ordinance No. (0) 96-05 SUMMARY: On February 7, 1996, the Oro Valley Town Council adopted the Council Policies and Procedures by Ordinance No. (0) 96-05. Ordinances determine local law for a municipal corporation in reference to permanent rules of the corporate affairs of the municipality, whereas resolutions are reserved for administrative matters, executive matters, and statements of general council policy. Since the Council Policies and Procedures set standards for public meeting conduct and general council policy, it is more appropriate to adopt the Council Policies and Procedures by resolution. ATTACHMENTS: Ordinance No. (0) 00 -09 FISCAL IMPACT: N/A RECOMMENDATIONS: Staff recommends rescinding Ordinance No. (0) 96-05. SUGGESTED MOTION: I move to rescind Ordinance No. (0) 96-05. Signature of Department : ead Town Manager Review ORDINANCE NO. (0) 00 -09 AN ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA RESCINDING ORDINANCE NUMBER (0) 96-05, WHICH ADOPTED THE TOWN COUNCIL POLICIES AND PROCEDURES, AND RE-ENACT THE POLICIES AND PROCEDURES BY RESOLUTION. WHEREAS, on February 7, 1996, the Council did approve Ordinance No. (0) 96-05, which adopted the Town Council Policies and Procedures; and WHEREAS, the Town Council Policies and Procedures set standards for public meeting conduct and for general council policy in the interest of effective and efficient government for the Town of Oro Valley; and WHEREAS, the Council has determined to rescind Ordinance No. (0) 96-05 since an ordinance is a local law of a municipal corporation prescribing uniform and permanent rules relating to the corporate affairs of the municipality; and WHEREAS, the Council has determined that it is in the best interest of the Town of Oro Valley that the Town Council Policies and Procedures be enacted by resolution due to its nature as a proposal for council action, which addresses administrative matters, executive matters, and statements of general council policy. NOW, THEREFORE, BE IT ORDAINED by the Mayor and the Council of the Town of Oro Valley, Arizona, as follows: SECTION 1. That Ordinance No. (0) 96-05 is hereby rescinded. SECTION 2. Pursuant to ARS § 41-1346, the governing body of each county, city, town, or other political subdivision shall maintain efficient record management for local public records and it has been determined that this Ordinance is a public record and three copies of said Ordinance are to remain on file in the office of the Town Clerk. SECTION 3. All Oro Valley Ordinances, Resolutions, or Motions and parts of Ordinances, Resolutions, or Motions of the Council in conflict with the provisions of this Ordinance are hereby repealed. • SECTION 4. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. Rescind(0)96-05 PASSED AND ADOPTED by Mayor and Town Council, the Town of Oro Valley, Arizona, this 16th day of February, 2000. TOWN OF ORO VALLEY ATTEST: Paul H. Loomis, Mayor Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: AlIPA 44-)a. 1, ir • /e Dan L. Dudley, Town Attorney /I Rescind(0)96-05 TOWN OF ORO VALLEY 3 COUNCIL COMMUNICATION MEETING DATE: 02/16/2000 TO: HONORABLE MAYOR AND COUNCIL FROM: Dan L. Dudley, Town Attorney RESOLUTION (R)2000-19 SUBJECT: Formally adopting the Town of Oro Valley Town Council Policies and Procedures by Resolution. SUMMARY: Resolutions address administrative matters, executive matters, and statements of general council policy, whereas an ordinance determines local law for a municipal corporation in reference to permanent rules of the corporate affairs of the municipality. On February 7, 1996, the Oro Valley Town Council adopted the Council Policies and Procedures by Ordinance No. (0) 96-05. Since the Council Policies and Procedures set standards for public meeting conduct and general council policy, it is more appropriate to adopt the Council Policies and Procedures by resolution. ATTACHMENTS: Resolution No. (R) 00 - 19 Town Council Policies & Procedures, Town of Oro Valley, Arizona FISCAL IMPACT: N/A RECOMMENDATIONS: Staff recommends adopting the Town of Oro Valley Town Council Policies and Procedures by Resolution No. (R) 00 - 19 SUGGESTED MOTION: I move to adopt the Town of Oro Valley Town Council Policies and Procedures by Resolution No. (R) 00 - 19 • 11/1 41111 A ( i)- Signature of Department Head Town Manager's Review • RESOLUTION NO. (R) 00- 19 A RESOLUTION OF THE TOWN OF ORO VALLEY, ARIZONA ADOPTING THAT DOCUMENT KNOWN AS THE "TOWN COUNCIL POLICIES AND PROCEDURES." WHEREAS, the Town Council has deemed it necessary to formally adopt policies and procedures governing the Council of the Town of Oro Valley; and WHEREAS, the Council is desirous of adopting the written policies and procedures in the interest of effective and efficient municipal government, attached hereto and incorporated herein by this reference. NOW, THEREFORE, BE IT RESOLVED by the Mayor and the Council of the Town of Oro Valley, Arizona that the certain document, known as the "Town Council Policies and Procedures," attached hereto as Exhibit A, is hereby adopted. PASSED AND ADOPTED by Mayor and Town Council, the Town of Oro Valley, Arizona, this 16th day of February, 2000. TOWN OF ORO VALLEY ATTEST: Paul H. Loomis, Mayor Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: (:71-'t--.-- >il. //- an L. Dudley, Town Attorney Adopt Council Policies EXHIBIT A ORO VALLEY TOWN COUNCIL POLICIES AND PROCEDURES Adopt Council Policies TOWN COUNCIL P & PROCEDURES TOWN OF ORO VALLEY ARIZONA SECTION I. - PURPOSE 1. General Purpose: The Town Council of the Town of Oro Valley, Arizona, in attempting to fulfill its responsibility to govern the Town and to fully and faithfully perform its duties in the best possible manner, formulates these Policies & Procedures for use by the Town Council. It is intended that these Policies & Procedures shall set standards and usual procedures for the conducting of public meetings of the Council. These Policies & Procedures shall be in effect for all Town Council meetings until modified or suspended by majority vote of the Town Council. SECTION II. - PUBLIC MEETINGS 1. Public Meetings: All meetings of the Council shall be public meetings and shall be conducted in accordance with A.R.S. §38-431 et seq. (the "open meeting law") and all other federal, state and local laws. The Town Council shall hold regular meetings on the first and third Wednesday of each month although the actual dates of the meetings may be changed from time to time. Study sessions and special meetings of the Council shall be held at the call of the Mayor or the call of three or more Council members. Study sessions shall not be conducted as formally as Council Meetings, although they shall follow all state laws and shall generally follow these Policies & Procedures. 2. Notice of Meetings: Notice of each meeting shall be distributed at least twenty-four hours in advance to each Council member (if possible), and posted in at least three places as provided by law. In the case of an emergency as defined by the open meeting law, notice shall be as soon as is reasonable under the circumstances. Notice in this paragraph is intended to mean a complete agenda of the meeting, including the kind of meeting, location, date and time of the meeting. Notice to Council members of all non-regular meetings shall be any means possible to assure that the best possible efforts were made to contact each Council member. 3. Minutes and Recording of Meetings: Written minutes shall be taken of each Council Meeting, and if recording equipment is available, each Council Meeting shall also be tape recorded„ These provisions shall not apply to executive sessions, which are governed elsewhere in these Policies & Procedures. r:\wp51\councii\poiicies.6-010596-4:00 pm 1 SECTION III. - AGENDAS 1. Agenda Preparation: Agendas for Town Council Meetings shall be prepared by the Agenda Committee, which shall be made up of the Mayor (or Vice-Mayor), Town Manager and Town Clerk, with review of the proposed final agenda by the Town Attorney. The Agenda Committee shall review the items on each agenda. As per Section 2-5-2 Introduction of the Town Code: "Ordinances, resolutions and other matters or subjects requiring action by the council shall be introduced and sponsored by a member of the council...". 2. Placing Items on Agendas: The Agenda Committee will meet to prepare the agenda no later than 10 days prior to the meeting to draft the agenda. 3. Council Packet Materials: Council packets will be delivered to all Council members on Friday five (5) days prior to the Council Meeting. These deadlines may be waived for any particular item by the Mayor or Town Manager only if it is determined that it is impossible to meet the deadline. 4. Agenda Sequence: Shall be in accordance with the Oro Valley Town Code. 5. Consent Agenda: Shall be in accordance with the Oro Valley Town Code. 6. Order of Business: Shall be at the discretion of the Mayor, so long as there is no attempt to deny the public the opportunity to participate. The Mayor may amend the order of the agenda at and during the course of a meeting with the approval of a majority of the Council. SECTION W. - DUTIES AT MEETINGS 1. Presiding Officer of Meetings: The Mayor shall be the presiding officer of the Council. In the event of the absence of the Mayor, the Vice-Mayor shall be the presiding officer until the return of the Mayor. In the event of the absence of both the Mayor and Vice-Mayor, a temporary presiding officer shall be appointed by the Mayor, and that person shall serve until the return of the Mayor or Vice-Mayor. Upon the return of the Mayor or Vice-Mayor, the temporary presiding officer shall relinquish the chair when the business immediately before the Council is completed. The word "Mayor" as used in these Policies & Procedures shall mean the presiding officer of the meeting as set forth in this paragraph. 2. Duties of Mayor: The Mayor shall call the meeting to order. The Mayor shall preserve strict order and decorum at all regular and special meetings of the Council. The Mayor may move, second and debate from the chair, subject only to such limitations of debate as are imposed on all members. The Mayor shall not be deprived of any of the rights and privileges of a Council member. The Mayor shall r:\wp511councii\policies.6-010596-4:00 pm 2 determine whether the public shall be heard on any item unless the item is advertised as a public hearing. Once the public is allowed to address an item, all members of the public may speak as to that item. Public participation shall be on an item-by-item basis at the sole discretion of the Mayor except for listed public hearings. In the event of unruly behavior of any member of the public, as determined by the Mayor, the Mayor shall issue a verbal warning. A second episode of unruly behavior will result in a second verbal warning that such further behavior may result in removal from the meeting. A third episode at one meeting will result in the Mayor having the Sergeant-at-Arms (For the Council this shall be the Chief of Police or in his absence the Town Attorney) remove the person from the meeting room until such time as the person agrees and publicly acknowledges to the Chair that there will be no further disturbances. If a person makes that public acknowledgement, they may be allowed to return to the meeting. A fourth disturbance shall result in expulsion from the remainder of that meeting. In the event there is unruly behavior by a member of the Town Council after a warning by the Mayor and a vote by two-thirds of those Council members present, the unruly Town Council member may be removed from the meeting. 3. Duties of Clerk: The Clerk shall take the Roll Call. The Clerk shall announce each agenda item, reading into the record the item as listed on the Agenda, sufficiently to advise the Council and public as to what business is about to be considered by the Council. The Clerk shall also read motions into the record as set forth in these Policies & Procedures and perform other duties as set forth in these Policies & Procedures, by state law, or as directed by the Town Manager. 4. Sergeant-At-Arms: The Police Chief, or his designee(s), are appointed the Sergeant- at-Arms of the Council meetings, and shall carry out all orders and instructions given by the Mayor for the purpose of maintaining order and decorum at the Council meeting. If the Police Chief or his substitute are not available, this role will fall to the Town Attorney or another designee by the Chair. Upon instructions by the Mayor following the process listed above, it may be the duty of the Sergeant-at-Arms to remove any person who violates the order and decorum of the meeting. 5. Council Members: Shall attend all regular meetings. According to State law (A.R.S. §38-291(6)), should there be an absence for a period of 3 months, with the time starting as of the first Council study session or meeting missed, the matter will be referred to the proper legal authorities. This may include removal from office. All Due Process rights will be followed and the accused is allowed an attorney. Said attorney shall be paid for out of the accused Councilmember's own pocket. r:1wp51`council\policies.6-010596-4:00 Dm 3 SECTION V. - PROCEDURES FOR MEETINGS 1. Call to Order: The Mayor shall call the meeting to order. 2. Roll Call: Roll shall be called by the Clerk. 3. Agenda: The Mayor shall vote to approve the agenda as written, or shall modify the agenda by moving items. Once an item is discussed at a meeting and the Council has gone on to another agenda item, the item considered cannot be again considered at that same meeting, unless it can be positively determined that all persons who were present when the item was first considered are still present. The purpose of this rule is to confirm that if the public leaves a meeting thinking that their item has been considered and concluded, that item is not again considered at the same meeting. 4. Approval of Minutes\Abstentions: The Clerk shall present minutes to the Council for approval. Council members who were not present at a previous meeting may abstain from the vote approving those minutes. The Council may approve multiple minutes by one vote, and if one or more council members expressed a desire to abstain from the vote on one set of minutes, the motion shall be to approve the minutes "except as noted by Council member(s) ". This shall be the only exception to the rule that an abstention shall count as a no or negative vote. 5. Call to the Public: Persons wishing to address the Council on an item not already on the agenda may do so at the discretion of the Chair, although each speaker may be limited to three minutes. The Mayor or Council may limit the total time offered speakers, if necessary. All such remarks shall be addressed to the Council or staff as a whole, and are not to be addressed to any specific member of the Council or staff. Should any item be addressed to a specific member, it shall be ignored, and the Mayor shall remind the speaker that they must address the question to the entire body. No person other than the speaker shall enter into the discussion without the permission of the Mayor. By state law, the Council may not address, discuss or vote upon any petition, comment or announcement made by the public, although these items may be placed on a future agenda. 6. Staff Reports: A Council member may ask a staff member about a particular issue in his/her report, but discussion and action on any item mentioned in a staff report may not be held unless that item is properly placed on the agenda. r:\wp51\council\policies.6-010596-4:00 pm 4 7. Order of Business: The Clerk shall announce each order of business, and the Mayor shall then ask the Council its pleasure on the item. A motion need not be made in order for an item to be discussed. Unless the Council determines that no report is necessary, staff shall have an opportunity to report on the issue and will respond to Council questions. At any time that the agenda item is before the Council, a motion may be made as provided in these Policies & Procedures. 8. Town Manager's & Council Reports: The Town Manager's and Council reports may be in writing or oral. Any Council member may ask the Town Manager or Councilmember about a particular item in his/her report, but discussion and action on any item mentioned in his/her report may not be held unless that item is properly placed on the agenda. 9. Future Agenda Items: Any Council member may request that an item be placed on a future agenda by contacting a member of the Agenda Committee. This provision applies to all members of the Mayor and Council. SECTION VI. - EXECUTIVE SESSIONS/STUDY SESSIONS 1. Placement on Agenda: Executive sessions may be placed on an agenda under the same circumstances as any other agenda item. 2. Attendees at Executive Sessions: Under normal circumstances, executive sessions shall be attended only by the Mayor and Council, Town Manager, Town Clerk and Town Attorney. A majority of the Council may vote at the public session prior to the executive session to have other individuals attend the executive session as necessary. These other individuals must be necessary for the consideration of the item, and may not remain in the Executive Session once that particular item has been discussed. Whether or not a person is considered necessary is dependent upon approval of that person by the Council. 3. Minutes of Executive Sessions: The Town Clerk, or designee, shall take written minutes of executive sessions to document the nature and extent of the discussions. All minutes of executive sessions shall be sealed and retained by the Town Clerk as a confidential, non-public record. 4. Executive Session Discussions and Materials: All Executive Session discussions and materials are considered confidential and non-public information. No discussion or materials may be disseminated to anyone outside of the Mayor and Council, Town Manager, Town Attorney and Town Clerk. Any discovered or suspected violation shall be reported to the Town Attorney immediately. 5. Study Sessions: Study Sessions may be run in a more informal manner. At no time shall any final decision be made at a study session. r:1wp51`council\policies.6-010596-4:00 pm 5 SECTION VII. - PUBLIC REARING PROCEDURE 1. Agenda Procedure for Public Hearing: A public hearing may be placed on the agenda under the same agenda item as the discussion and action of the Council. The normal procedure for public hearings shall be as set forth hereafter. a. Calling Agenda Item: The agenda item shall be called by the Clerk as any other agenda item. b. Staff Report: Staff shall have an opportunity to report on the issue and answer questions by the Council. c. Proponent Presentation: The proponent may make an opening statement in order to explain the item to the Council and public. The Mayor or Council may limit the time for this statement as necessary. d. Declaration of Public Hearing: The Mayor shall declare that the Council is now in public hearing. If the matter is not a public hearing, it shall be at the discretion of the Mayor as to whether the public may be allowed to speak. e. Public Input: In the event a person in the audience wishes to address the Council on an issue on the agenda which is not a public hearing, the Mayor shall determine whether they wish to hear from the public on the issue. That person may be permitted to speak; however, any such public address may be limited to three minutes per person for public or non-public hearings and as otherwise restricted by the Mayor. Written communications which were delivered to the Town Clerk prior to the agenda item being called shall be copied and delivered to each Council member. However, all such written communications shall not be read into the record by the Town Clerk unless, by a majority vote of members present, the Council votes to have the Town Clerk read the item into the record. Once public hearing has been closed, no further verbal/written input shall be taken. f. Proponent Closing Statement: The proponent shall be allowed a brief closing statement in order to rebut the statements made by the public, to offer a compromise, or to otherwise address the issue. g• Declaration of End of Public Hearing: Unless a majority of the Council members object, the Mayor shall declare the public hearing as ended. Once the public hearing is closed, no oral or written communications may be accepted from the audience. h. Council Discussion: Discussion by Council members may be held at this time, or reserved until the Council has come out of public hearing. r:\wp51\council\poiicies.6-010596-4:00 pm 6 ' Discussion and Vote: The agenda item will then be discussed and 1. �uncrl action taken as on any other agenda item. SECTION VIII. - DISCUSSION AND VOTING PROCEDURE 1. Quorumy Necessary: It will be necessary for a quorum to be present in order for the to consider or act upon anybusiness. A quorum shall consist of a majority of Council P the members of the Council. In the event a quorum is not present, the meeting shall be called to order, and the only motion that can be made, considered and passed is a motion for adjournment. 2. Conflicts of Interest: Each Council member has a responsibility for compliance with A.R.S. 38-501 et seq., concerning conflicts of interest. Any member of the Council who believes he or she has a conflict of interest, shall, immediately upon determining that a conflict exists, declare that they believe they have a conflict of interest. That Council member shall then leave the room and shall refrain from taking any part in the meeting, discussion, consideration or determination of that issue. If that issue is not resolved at that meeting, that Council member shall not discuss the matter with any other Council member until the matter is finally resolved. The member who declared the conflict may return to his/her seat when that agenda item is completed. 3. ins h Fl r: Every Council member desiring to speak shall address the Mayor, and upon recognition bythe Mayor, shall confine himself/herself to the question under P gm debate. 4. Interruptions: A Council member, once recognized by the Mayor, shall not be speaking interni ted when unless it is to call him/her to order. If a Council member, P while speaking, is called to order, he/she shall cease speaking until the question of order is determined, and, if in order, he/she shall be permitted to proceed. 5. Making and Seconding a Motion: There can be no discussion after a motion is made until there is a second or the motion dies for lack of a second. 6. Readingof Motion for Discussion: After the motion is made and seconded, the Mayor shall then call for discussion. 7. Amendments to a Motion: a. Voluntary: At any time before the question is called on a pending motion, the Council memger who made the motion may ask that his/her motion be amended. If the Council member who seconded the vote agrees, then the motion shall be considered amended voluntarily. No more than one amendment to an amendment shall be permitted for any item. r:\wp51\Councii\poiicies.6-010596-4:00 pm 7 b. Involuntary: At any time before the question is called on a pending motion, a Council member may make a motion to amend the motion. At that time the discussion of the underlying issue will stop. If there is not a second to the motion to amend, then discussion on the underlying issue will continue. If the motion to amend is adopted by a majority of the Council, discussion will continue on the (now) amended motion. If the motion to amend fails, discussion will continue on the original motion on the floor. c. Voluntary Withdrawal: At any time before the question is called on a pending motion, the Council member who made the motion may ask that his/her motion be withdrawn. The motion will be withdrawn only in the event that the Council member who seconded the motion agrees with withdrawal of the motion. 8. Calling the Question: Discussion shall end at the time the question is called, or at the time the Mayor determines that there is no further need for discussion. 9. Taking the Vote: The Mayor shall ask Council members to designate his/her vote by announcing "aye" or "nay". If, prior to the vote or after the vote, any Council member requests a roll call vote, the Clerk shall call roll, and each Council member shall state his/her vote aloud. Any abstention shall count as a "nay" vote. 10. Announcing the Result of the Vote: After the vote, the Mayor shall announce whether the motion failed orP assed. If the vote was unanimous, the Mayor shall so state, and if it was not, the Mayor shall state the individual vote for the record, stating the number of "aye" and "nay" votes. 11. Tie Votes: In the case of a tie in votes on any motion, the motion shall be considered lost. The item itself may be continued to another meeting. 12. Ordinance Emergency Clause: Ordinances shall be prepared as provided by law. SECTION IX. - MOTIONS TO RECONSIDER 1. Placement on the Agenda: Reconsideration of any action taken (or not taken) by the Town Council may be requested only by a Council member who was on the prevailing side of the vote. 2. Discussion and Vote on the Original Issue: If the motion to reconsider failed, the Council will skipthe next agenda item, which will be the discussion and vote of the original issue. If the motion to reconsider was successful, the Council will discuss and vote on the original issue as for any other business before the Council, and any Council member may make motions on the original issue. r:\wp51\council\policies.6-010596-4:00 pm 8 SECTION X. - APPOINTMENT OF COMMISSIONS, COMMITTEES, ADVISORY BOARDS All appointments shall follow this procedure. The Town Clerk shall advertise to fill vacancies of all commissions, committees and advisory boards. Upon receipt of the applications the Town Manager, the Council Liaison and the Chair of the Commission, Board or Committee needing the member shall review the applications and conduct whatever interviews are necessary. The Town Manager, Council Liaison and the Chair shall submit a list of not more than three finalists to the Council for their consideration. The Council will make the final determination of appointment from this list. All committee appointments must be made by a majority vote of the Council or as established in the Town Code. SECTION XL - CODE OF CONDUCT 1. Provide competent representation for the citizens of Oro Valley. Competent representation requires the knowledge, skill, thoroughness and preparation reasonably necessary to make an informed decision regarding issues coming before the Council which directly affects the citizens they represent. 2. Meet in accordance with the Open Meeting Law as required by Arizona state law discussing only those issues noted on the agenda, only discuss and decide issues at a properly noticed public meeting. 3. Maintain confidentiality of matters discussed in Executive Session and those issued under a 'confidential' caption by legal counsel. 4. Demonstrate respect for the political system and for those who serve it, including other public officials. 5. Immediately and publicly declare a conflict in matters which would have the appearance of impropriety for the Council member to vote due to a pecuniary interest or bias. The Council member shall not use his/her position to influence the vote and shall abstain from any discussion or vote on the conflicted matter. 6. Exercise independent judgment in rendering a decision and provide factual basis for such decision. 7. Seek advice of the staff legal counsel at any point that a legal issue arises or where litigation is alleged. 8. Show respect to all colleagues by acting in a professional and dignified manner whether in support of the issue or expressing an adverse point of view. r:1wp511+council\policies.6-010596-4:00 pm 9 9. Communicate openly and honestly so as to instill confidence and trust between the citizens and their chosen public officials. 10. Consider the weight of the regulations on the majority and the long term effects. 11. Not unfairly obstruct another member's access to information or documents by altering, destroying or concealing materials which should be provided to all members. 12. Serve as a representative of the Town of Oro Valley on boards of outside agencies or internal boards, commissions and committees as appointed by vote of the Council. Such appointments are intended for the purpose of gathering information and sharing viewpoints regarding issues which will directly affect Oro Valley. Council members shall inform the entire Council in regard to the information or proposed regulations which will affect Oro Valley and share with the agency the majority decision or viewpoint of the Oro Valley Town Council. 13. Be available to the citizens he/she represents. 14. Perform the duties of office impartially and diligently. 15. Refrain from inappropriate political activity. 16. Should seek improvement of the laws, rules, regulations and quality of services rendered on behalf of all Oro Valley citizens. 17. As an elected public official, [a Council member] has a responsibility to assure that regulations promulgated by it are in the public interests and not in furtherance of self- interest concerns which would violate state law. . r:\wp51\counciI\policies.6-010596-4:00 pm 1 0 TOWN OF ORO VALLEY Supplement to 4 COUNCIL COMMUNICATION MEETING DATE: February 16, 2000 TO: HONORABLE MAYOR & COUNCIL FROM: Craig Civalier, P.E., Senior Engineer SUBJECT: ADDENDUM: OV12-99-7 LA CANADA/LAMBERT LANE COMMERCIAL CENTER DEVELOPMENT PLAN, LOCATED AT THE SOUTHEAST CORNER OF LA CANADA DRIVE AND LAMBERT LANE Staff has met with the consultant and has resolved some issues relating to the conditions of approval from exhibit A. I have listed the original condition first with the amended condition following Original condition: 6. The flows from concentration points 6 and 5 (5 is required by Code) shall be directed by storm drainpipes into the soil cement channel or retention area. Amended condition: 6. The engineer shall provide the design information from the Villages of La Canada Block A which shows how the flows from concentration points 5 and 6 have been directed away from the guard house on Congressional Way. Original condition: 8. A friction coat must be applied to the full width and frontage of the existing pavement on La Canada Drive and Lambert Lane after the new right turn lanes are installed. Amended condition: 18. A friction coat must be applied to the full width and frontage of the existing pavement on Lambert Lane and for the east half of the pavement on La Canada Drive after the new right turn lanes are installed. RECOMMENDATION: A.51L Staff recommends the above changes to exhibit A. ' Planni r -d Zoning Administrator 7-sta„.vr-- Comm y P evelopment Dir: for • hager DISIMBUTEDIU tviAVM4 COONCt.-r, r*MPT H—trADS. WILLIAM D. ADLER to,0:7 10720 N. Eagle Eye Place, Oro Valley, AZ 85737 February 9, 2000 Mayor and Council ATTN: Town Clerk Town of Oro Valley 11000 N. La Canada Drive Oro Valley, AZ 85737 RE: OV 12-99-7 La Canada / Lambert Commercial Center Dear Mayor and Council, I will be on a business trip when the development and landscaping plans for the above item is heard. When the grading waiver for this project was approved in September, my testimony was that the necessary criteria for approving the waiver had not been addressed by the Council, let alone actually met. When Mr. Sinclair was asked by Councilmember Bryant whether the waiver criteria had been met, he could not respond directly. His response was to the effect that what was before the Council that evening was a concept plan; not a formal development plan. He went on to offer that as events go forward the criteria may be met. I would like Mr. Sinclair's response at this time on the record as to whether each of the required criteria have been met, with the necessary explanation. I further testified in September that I felt full access to the Center to and from La Canada and Lambert would put drivers at an unreasonable risk. I still feel that way, and see no justification for anything other than a right in; right out access. Any level of imagination would depict drivers caught in the center area of both Lambert and La Canada. Finally, I oppose water features and fountains within any landscaping plan. Even with recycled water, such features send the wrong message with regard to water availability and dispensability. Thank you for your attention to these concerns. Sincere i TOWN OF ORO VALLEY 4 COUNCIL COMMUNICATION MEETING DATE: February 16, 2000 TO: HONORABLE MAYOR & COUNCIL FROM: Bryant Nodine, AICP, Planning and Zoning Administrator SUBJECT: OV12-99-7 LA CANADA/LAMBERT LANE COMMERCIAL CENTER DEVELOPMENT PLAN, LOCATED AT THE SOUTHEAST CORNER OF LA CANADA DRIVE AND LAMBERT LANE — PREVIOUSLY REVIEWED SEPTEMBER 1ST, 1999 BACKGROUND: The WLB Group, representing the Beztak Companies, requests Town Council's recommendation of approval for a project Development Plan. The 14.9-acre property is located at the southeast corner of La Canada Drive and Lambert Lane, and is designated for commercial use under the El Conquistador PAD. The property is abutted on the north by Lambert Lane and the Fry's commercial center, to the east by a drainage channel and a golf course, to the south by the Villages of La Canada, and to the west by La Canada Drive and the approved Canada Crossroads commercial development. The site is still in its natural state, with a small wash, two small hills, and large amounts of vegetation. An earthen stockpile has been permitted and is clearly visible on the site. This development plan was recommended for denial by the DRB on June 8th and June 29th of last year because it is dependent on a grading exception. The grading exception was approved by the Town Council at its September 1St, 1999 meeting. As part of the grading exception approval, the Town Council elected to send the development plan back to the DRB for review. DRB reviewed the project on October 12th and recommended approval with conditions. This project was also dependent on approval of a conditional use permit to replace an existing utility pole. The Commission reviewed the CUP on January 4th and recommended approval (it will be presented to the Town Council at a later date). SUMMARY: The Beztak Companies proposes to develop a commercial center on-site, with a total of 115,697 square feet (SF) of commercial floor space. The proposed development will consist of a specialty grocery store (Bldg. #2), a drug store (Pad C) with drive-through, a bank (Pad A), and approximately 53,000 SF for retail shops and restaurants. The development will also feature a large number of sidewalks, links to the planned Lambert Lane multi-use path, a pedestrian plaza with outdoor seating areas for restaurants, and several water features. The development will have vehicular access off of Lambert Lane and La Canada Drive, with 531 parking spaces and 44 bicycle spaces. The development plan is discussed in detail below. OVZCR and El Conquistador PAD The development plan has been revised to bring it into conformance with requirements of the OVZCR and El Conquistador PAD. Forty-four bicycle parking spaces have been included, Pad A and Pad C have adequate area to be screened by a minimum 12' wide landscape buffer, and the drive-throughs can be screened by 5' wide landscape buffers. However, there are still issues related to drainage, as presented below, and there are two loading bays that do not appear to be screened with landscaping and walls in accordance with Sec 11-203B. Conditions have been added to address these issues.) TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 4 Design Issues & Oro Valley Design Guidelines The proposed development plan features a variety of amenities, such as water features, a pedestrian plaza with a fountain and an outdoor eating area, as well as additional landscaping and sidewalks throughout the plan. The applicant has made several modifications in the development plan since the grading exception was approved, including: preserving more of the hill on the northeast corner of the site to meet the intent of the grading exception; providing a patio in the southeast corner of the site; and combining Buildings 1 & 2 to allow for a larger pedestrian plaza area and increased views of the Santa Catalina Mountains. The applicant has also proposed to construct a sidewalk along La Canada Drive to connect the development with the Villages of La Canada to the south and has added several raised pedestrian crossings (see detail 8/3) within the parking area as a traffic calming measure. In terms of the Oro Valley Design Guidelines, Staff has placed a condition that the retention basin and spillway be constructed utilizing local rock and natural materials, and that the basin itself be revegetated. Staff also is concerned over the architectural and aesthetic impacts of the change in the plan since it was reviewed by DRB. For one, Pad C will be a building of considerable mass at a corner location. Also, the 8' screening wall on the east side of the property barely screens the loading docks, and the trees in that area, even though large (36" box), would only screen one-third to one-half of the 35' building (the finished floor is 7' above the finished grade of the access drive on the southeast corner and the building rises 28' above the finished floor). Accordingly staff recommends that the architecture be returned to DRB for review, especially for those elements that have changed significantly such as Pad A and C and for the back of Building 2. Traffic There are six proposed access points, three on La Canada Drive and three on Lambert Lane. The driveways closest to the intersection of Lambert Lane and La Canada Drive, as well as the southern driveway on La Canada Drive, will be restricted to right-in and right-out turning movements. A revised traffic impact report has been submitted for this development and has been reviewed by staff. Although additional corrections to the report will be needed, staff does concur with the recommendations proposed by the report with a few adjustments. The adjustments are the southern driveway on La Canada Drive be a right-in, right-out driveway; the full access driveways must be at least 36-ft wide; and raised medians shall be installed at all right-in, right- out driveways to prohibit left turning vehicles. Staff will meet with the traffic engineer to review our comments to the revised traffic impact report. Additional recommendations may follow as a result of our meeting. Such as the recommendation for determining the length of proposed left turn pockets, possibly adjusting the existing left turn pockets and signal timing adjustments. A condition of the DRB approval was,.that the internal circulation of the design vehicle through the site be analyzed as part of the traffic impact report. This information is outstanding and is critical because of the large design vehicle which the engineer has determined to be a WB-50. If the design vehicle cannot circulate because of the possible site constraints, then adjustments to the site maybe needed. T')rainage The property generally slopes from the northwest to the southeast. An existing wash borders the east property line. The wash has a cemented earth lining and carries 2227 cubic feet per second (cfs) during the 100-year rainfall event. The commercial use of the parcel will require 5-year threshold retention to be provided. , r TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 3 of 4 A condition of the Development review Board approval was, "The applicant shall resolve issues regarding drainage concerns with the Villages of La Canada HOA, and provide documentation of a written agreement prior to resubmittal for Town Council review. Written permission from the HOA of the Villages of La Canada for the construction of the spillway into the existing soil cement channel is required prior to forwarding the development plan to Town Council. The fair share cost of the maintenance of the existing channel shall be addressed with the Villages of La Canada HOA prior to the development plan going to Town Council." Though this condition has not been met, it is not a Code issue and is therefore forwarded for your consideration. The applicant indicates that they have had difficulty in contacting the Villages of La Canada HOA to resolve this issue. The engineer discussed an alternative with staff at a meeting held late on Monday, January 30, 2000. The alternative, if feasible, would meet Code by releasing storm water runoff at the flow rate, velocity and location as the existing conditions and would not require any improvements to drainage structures off property. A revised drainage report is required to be submitted for review so that staff can analyze this alternative. The condition for establishing a fair-share maintenance agreement with the HOA is still included for your consideration, although it too is not a Code issue. Without having an approvable revised drainage report the affects of this proposal on the present development plan cannot be determined at this time. Another area of concern is that the proposed drainage is sending additional storm flow south on La Canada Drive to an area downstream that already has drainage problems namely the Villages of La Canada guardhouse on Congressional Way. Staff recommends that this flow be sent to the proposed retention pond at the southeast corner of the site. This additional flow comes from the intersection of La Canada Drive and Lambert Lane and presently flows on to and through the Beztak property in a southeast direction entering the eastern drainage channel somewhat to the south of the property line. Thus the recommended diversion would closely follow the existing conditions. This is included in the conditions as a requirement to meet Code (Section 4-504 D7). Grading The site will be mass graded. Town Council has approved a grading exception with conditions for this development. A time limit of two years was placed on the grading exception as a condition of approval. The applicant has worked with Staff and revised the grading plan to ensure that the conditions of that exception have been met. Citizen Concerns and Notification Most of the issues related to citizen concerns were addressed during the grading exception process. Other concerns are: • The overall layout of the development plan and the large amount of parking in the front of the building these elements meet the requirements of the OVZCR and have been reviewed by the DRB. • Increased traffic on Lambert Lane the Town Engineer will require additional road improvements as identified in an approvable traffic impact analysis. • Light pollution and odors Staff added a condition that the lighting for this project be consistent with the Fry's center and Canada Crossroads, and that"scrubbers" and filters be installed on venting outlets for all businesses who prepare food. • Drainage issues as addressed above. . TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 4 of 4 The Villages of La Canada HOA and others were notified of this hearing as this report was being written. Staff will report any future contact or comments with affected citizens at the hearing. GENERAL PLAN COMPLIANCE: The La Canada/ Lambert Lane Commercial Center Development Plan is in compliance with the policies of the Town of Oro Valley General Plan, and the proposed use is consistent with the Neighborhood Commercial designation for the site. DRB REVIEW AND RECOMMENDATION: In October, DRB reviewed this plan and recommended approval (3-1) with the minority, nay vote based on concerns that there were still many improvements that could be made and issues that still needed to be addressed. At the meeting DRB, following staffs recommendation, eliminated the loading bay for Pad B. The conditions presented herewith are those recommended by DRB with the exception 2b, 6, 8, 9, 11, 12, 13, and 20, which were added after DRB review to move the project forward for Council consideration, due to new information provided by the applicant, or to correct errors in the latest submittal. RECOMMENDATION: Staff recommends approval of the proposed Development Plan for the La Canada/Lambert Lane Commercial Center, subject to the conditions listed in Exhibit"A". SUGGESTED MOTION: I move to approve OV 12-99-7, La Canada Lambert Lane Commercial Center Development Plan, subject to the conditions in Exhibit"A"herein. OR I move to approve OV 12-99-7, La Canada Lambert Lane Commercial Center Development Plan, subject to the conditions in Exhibit"A"herein, and the following additional conditions: OR I move to deny OV 12-99-7, La Canada Lambert Lane Commercial Center Development Plan. ATTACHMENTS: 1. Exhibit"A" 2. Reduced Copy of Development Plan .� Planni d Zoning Administrator , ,(1,L. , F:\OV\OV 12\1999\OV 12-99-7\DPTC3 report.doc Com I unity Developme I irector •i To Manager EXHIBIT A CONDITIONS OF APPROVAL OV 12-99-7 LA CANADA/ LAMBERT LANE COMMERCIAL CENTER DEVELOPMENT PLAN Code Issues and/or Town Standards 1. Where not screened by proposed landscaping or perimeter screen wall, loading areas shall be screened in accordance with in accordance with OVZCR Sec 11-203B. 2. The applicant shall either: a) Resolve issues regarding drainage concerns with the Villages of La Canada HOA, and provide documentation of a written agreement. Written permission from the HOA of the Villages of La Canada for the construction of any improvement on their property is required prior to submittal of an improvement plan, or b) Submit an acceptable drainage study and improvement plan to release storm water runoff at the flow rate, velocity and location as the existing conditions without necessitating any off-property improvements. 3. The traffic impact report must include a section that analyzes the internal circulation by the design vehicle. 4. Determine the actual near side intersection sight distances for driveways number 5& 6 and compare them with the required near side sight distances, then include them in the revised traffic impact report. 5. A final drainage report will be required during the improvement plan review process. A percolation test is required for the retention basin. 6. The flows from concentration points 6 and 5 (5 is required by Code) shall be directed by storm drainpipes into the soil cement channel or retention area. 7. The proposed CMP in the R/W along La Cafiada Road shall require a license agreement from Public Works. Call out head walls and wing walls for all inlets and outlets for these CMP's. 8. The southern driveway on La Cafiada Drive shall be constructed as a right in, right out driveway. 9. Construction of the retention basin and spillway shall utilize local rock and other materials that, combined with revegetation of the basin, create a natural look. Review Considerations 10. Architectural plans, especially for Pads A and C and the east side of Building 2, shall be submitted for DRB approval. 11. Meet with staff to review comments of the revised traffic impact report, revise the report and resubmit for approval. 12. Improvements along La Canada Drive and Lambert Lane shall require Town Engineer's office review and approval. 13. The traffic impact report must be revised and be approved by Town staff prior to approval of the improvement plans. 14. The lighting for this developments hall conform to the lighting in the commercial centers to the north and west of the site. A lighting plan for this development shall be submitted for Staff review prior to issuance of building permits. Other Considerations 15. The fair share cost of the maintenance of the existing channel shall be addressed with the Villages of La Canada HOA and signed by both parties. 16. "Scrubbers" and filters shall be installed on the venting outlets of all businesses preparing food to mitigate smoke, vapors, and odors. (Add this as a note to the development plan.) 17. The developer shall install 12' wide pavement and striping on eastside of La Canada Drive and south side of Lambert Lane for the entire site frontage. 18. 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When the grading waiver for this project was approved in September, my testimony was that the necessary criteria for approving the waiver had not been addressed by the Council, let alone actually met. When Mr. Sinclair was asked by Councilmember Bryant whether the waiver criteria had been met, he could not respond directly. His response was to the effect that what was before the Council that evening was a concept plan; not a formal development plan. He went on to offer that as events go forward the criteria may be met. I would like Mr. Sinclair's response at this time on the record as to whether each of the required criteria have been met, with the necessary explanation. 1 further testified in September that I felt full access to the Center to and from La Canada and Lambert would put drivers at an unreasonable risk. I still feel that way, and see no justification for anything other than a right in; right out access. Any level of imagination would depict drivers caught in the center area of both Lambert and La Canada. Finally, I oppose water features and fountains within any landscaping plan. Even with recycled water, such features send the wrong message with regard to water availability and dispensability. Thank you for your attention to these concerns. Sing- - . dOp,j„,.../7 s , TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 16, 2000 TO: HONORABLE MAYOR & COUNCIL FROM: Bryant Nodine, AICP, Planning and Zoning Administrator SUBJECT: OV 12-99-7 LA CANADA/LAMBERT LANE COMMERCIAL CENTER LANDSCAPE PLAN, LOCATED AT THE SOUTHEAST CORNER OF LA CANADA DRIVE AND LAMBERT LANE–PREVIOUSLY REVIEWED SEPTEMBER 1ST, 1999 BACKGROUND: The WLB Group, representing the Beztak Companies, request DRB recommendation q anon of approval for a project Landscape Plan. The 14.9-acre property is located at the southeast corner of La " Canada Drive and Lambert Lane, and is designated for commercial use under the El Conquistador PAD. The e property is abutted on the north by Lambert a Lane and the Fry's commercial center, to the east bydrainage channel annel and a golf course, to the south by the Villages of La Canada, and to the west byLa Canada DriveCanada and the approved Canada Crossroads commercial development. The site is still in its natural state, with a small ' . wash, two small hills, and large amounts of vegetation. Some plant salvage has already been completed to provide space for the earthen stockpile in the center of the site. This project followed the same sequence of events as the development plan—DRB 8th p review and denial, on June and June 29th p of last year, due to the need for a grading exception; approval of the grading ng exception by the Town Council on September 1St , 1999 with this plan returned to the DRB for review basedwaiver; on the and a DRB recommendation of approval of this plan, with conditions, on October 12, 1999. SUMMARY: The landscape plan satisfies zoning code buffer yard requirements, as well as those se of the El Conquistador PAD. The applicant is providing additional vegetation on the hill at the northeast corner. The buffer yard along the south side of the property has been designed to reduce the visual impact of the 6' 6' p screen wall on top of the retaining wall (see detail 5/3 in the development plan). While a landscape bufferyard i p snot required on the eastern edge of the site, the developer has proposed a 25' wide buffer with large and transplanted) mesquites and palo verdes, acacia, and understory vegetation, as well as an 8' improve� screen wall. To improve the screening on the east side of the property (where there are view impacts as discussed ssed in the development plan report), staff recommends that the wall be extended south to aoint just north of theap scupper for the retention sin. The applicant has provided a link to the planned Lambert Lane multi-usea p th, which will run immediately to the south of Lambert Lane. The applicant has alsorovided a water feature p and turf area at the northwest corner of the site, as well as a pedestrian plaza and fountain area. Theedestr' will Ian plaza area will feature a 'stream element' to promote an oasis-like feel. Staff recommends condition 4 to address policies regarding water conservation. There are several aspects of the landscape plan which are not in compliance with ance with OVZCR. The applicant proposes to utilize the Wooly Butterfly Bush in the landscape plan, which is not on the Oro Valley approved plant p ant list. Staff has reviewed the pollen and drought-resistant characteristics cs of the plant, and recommends approval of its use. There are two loading bays that do nota ear to be screened withlandscaping landscaping and walls in TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 accordance with Sec 11-203B and landscaping is not shown within the 5'-wide drive-through e through buffers for Pad C. Conditions have been added to achieve Code compliance Other conditions have been added to correct errors in the most recent landscape plan. All other aspects of the landscape plan for site meet the requirements q ents of the OVZCR. GENERAL PLAN COMPLIANCE: With the recommended conditions, the landscape plan is in compliance with the Town p of Oro Valley General Plan. RECOMMENDATION: Staff recommends approval of the proposed Landscape Plan for the La Canada/Lambert Lane Commercial Center, subject to the conditions listed in Exhibit"A". SUGGESTED MOTION: I move to approve OV 12-99-7, La Canada Lambert Lane Commercial Center Landscape Plan,an, subs ect to the conditions in Exhibit"A"herein. OR I move to approve OV 12-99-7, La Canada Lambert Lane Commercial Center Landscape Plan,, subs ect to the conditions in Exhibit"A"herein, and the following additional conditions: OR I move to deny OV 12-99-7, La Canada Lambert Lane Commercial Center Landscape Plan. an. ATTACHMENTS: 1. Exhibit"A" 2. Reduced Copy of Landscape Plan PlannWaT d Zoning Administrator F:\ov\ovi2\1999\0V12-99-7\LPTC3 report.doe Co ;ty Developme A irector I , A �... . , . •��1/ own Manag•r EXHIBIT A CONDITIONS OF APPROVAL OV12-99-7 LA CANADA/ LAMBERT LANE COMMERCIAL CENTER LANDSCAPE PLAN 1. Add to note 1C "Wooly Butterfly Bush has also been approved for use." 2. Where not screened by proposed landscaping or perimeter screen wall, loadingareas shall be screened in accordance with in accordance with OVZCR Sec 11-203B. 3. Provide vegetation, a minimum of 3' high, in the 5'-wide landscape buffer for the entire length of the p g drive-through stacking lane for Pad C. 4. Add a note that the `stream' element of the pedestrian plaza area shall recycle all water. 5. Continue the 8' screen wall on the east side south to just north of the retention basin scupper. 6. Add landscaping on the west side of Building 4 at least as far north as the bike racks. Remove the trees and shrubs from the middle of the loading area at Pad C. Remove the shrubs from the sidewalk at the northeast corner of Pad C. Remove the shrubs and tree from the bike rack area on the east side of Pad B. 7. Conditions listed above, and any additional Town Council conditions, shall be submitted with a revised landscape plan, prior to receipt of a grading permit. F7 O m m V , U , u N a 1 �tP l' >q A� v, m'� 3. I 11 � p25 J Z 2Q` I>fL p, :2 >, Z.',-% ,.V.A mm Si > `;' AVNOfi ;Z O n m > �N I>2Ai 2�t Al2AOZ /1.-47 <c 41 �r<+l 8 $ i 2T X d 1° t 5 a1 qx _ 'o LA CANADA DRIVE �Z= _- - N 00.01.40'W 883.33' - - - - / .,- ir• ` )•° { •• . 'l'• O 1 0 ®. v Q-, pr •slfi .— 15,c.' — -- 4D I,g — z- ii, . ,t■ie .,k :-I._i ` r.Qr-t•7rr�!�."nr.7 • R;T ip• ` a 1 1 s ' ' lI Itl; ` •Ii I• t . IN . I .tIII u I I�.,1: `4!�I Gy .1 I .1 ,� -oiaa I � i !MI D. I I 1;4' Pa,y gEs;g I , ,ICI. rn --C 10 —.' 'a'• -J. -' __ I ---Vi/ ��'.,; -_— 1�1�;�-- ill VII14!•12 r7.') 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'IMF- 0 ,ggI gilI.QAC E r i T 0 ._-",,„1,a 4,..... 0 iti"U rtio' Pij 0 OO pr-vf i d Cf3s,:: C 1 .114Vl O r, Iv � i) Ipi i _ -f it I .6 ' P Z ! , .4. 21 M ''V, 1 11:it. ii" , ' 4 ''' N -I '1.1. 1 ; ! 111' ( -1 I• .. z ...A.\ Ak''!'''.",'' •... ' M . ..4,i'.4,!.,01,4 , , _ -.N. :.liji ,,,,,i. ...., .:. / a _. , —i „.•,,' r..-/ -,4. • , i ; ao / 00 I� L Zi 111' w P . •1 r`:: ';I r- Z q T p 30 6 Z 1N c 73 D 1. 5$ > r s -4m i q r TOWN OF ORO VALLEY 6 COUNCIL COMMUNICATION MEETING DATE: February 16, 2000 TO: HONORABLE MAYOR& COUNCIL FROM: Dennis Silva, Jr., Planner I SUBJECT: OV12-99-19 MIRA VISTA PRELIMINARY PLAT, LOCATED SOUTH OF TANGERINE ROAD,APPROXIMATELY 'A MILE WEST OF LA CANADA DRIVE BACKGROUND: The WLB Group, representing the property owners, requests Town Council approval of a Preliminary Plat for a 60 lot residential development. The project site, some 33 acres in size, is located approximately 1/4 mile west of La Canada Drive, bounded to the north by Tangerine Road, to the east by undeveloped land, and to the west and south by the Copper Ridge I & II subdivisions, which is being developed. The existing condition of the site is mostly undisturbed desert, with several small drainage ways, and a large riparian wash traversing the easternp ortion of the site from north to south. This property was rezoned from R1-144 to R1-10 in October 1999. SUMMARY: The proposed Preliminary Plat presented by the applicant calls for 60 residential lots to be constructed on approximately 23 acres, with approximately 4.23 acres of a riparian wash area being preserved as natural open space. In addition, 1 acre is being set aside as a recreation area, and 3 acres are being dedicated to the Town for the Tangerine Road right-of-way, as required by the OVZCR. The various planning aspects of this project are described below. OVZCR The proposed preliminary plat is in conformance with the general requirements of the OVZCR. A Buffer Yard D is required between the proposed development and the R1-144 zone located directlyto the east, which is shown on the plat. The minimum lot size for this development is 10,000 square feet, and the maximum height for the subdivision will be 25' (two stories), except where restricted by the Tangerine Road Corridor Overlay y District (see below). Tangerine Road Corridor Overlay District(TRCOD) The proposed plat is in conformance with the requirements of TRCOD. The applicant has dedicated a 100' wide corridor to add to the Tangerine Road right-of-way, totaling some 3 acres of land. This 100' wide corridor must be shown on the plat. The preliminary plat also includes the required 50' wide buffer for landscaping and p g preservation of existing vegetation, and the required 5'screen wall along the rear property lines of the adjoining J lots. In addition, general note twelve has been changed to state that Lots 4, 5, 21-24, and 3 9-40 are restricted to a building height of 18'. Section 10-005A.5 of the OVZCR states that structures within 100-feet and visible from the Tangerine Road right-of-way shall not exceed eighteen feet in height. As per the conditions of rezoning for this property, the applicant has submitted a noise study addressing future Tangerine Road expansion for Staff's review. The report indicated that the predicted noise levels from future road TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 4 expansions would be approximately 66dbls, below the ADOT level of 67dbls at which mitigation measures may be required. It is important to note that the noise study did not take into account the required 5' screen wall, and 50' landscape buffer and its associated vegetation, both of which would reduce the predicted dbl level even further. Staff has also placed a condition that the developer provide an in-lieu fee for a future bike lane along the south side of Tangerine Road. Riparian Habitat Protection Overlay District The proposed preliminary plat contains a large designated riparian habitat in the wash, traversing through the eastern portion of the site from north to south. In accordance with the requirements of the OVZCR, the applicant has set aside the riparian habitat and a 15' apron area as a conservation easement. One road crossing and several minor intrusions into the riparian area are proposed, and the applicant has submitted a riparian habitat study and mitigation plan for review. In addition, the road crossing has been designed to be `wildlife friendly', with each RBC cell being 8' wide and 4' high, thus allowing ample room for small and medium sized wildlife species to cross beneath the roadway. Endangered Species Act(ESA) As per the conditions of the rezoning for this property, surveys were undertaken by a US Fish& Wildlife certified wildlife biologist for the cactus ferruginous pygmy-owl, a federally listed species under the Endangered Species Act. Four surveys were conducted according to US Fish& Wildlife protocols, and no cactus ferruginous pygmy- owls were found on the property. Documentation of these surveys and their results were submitted to Staff for the file. Recreation Area Requirements A 46,600 square foot recreation area, located in Common Area D, will be provided for this subdivision, which is more than the required 31,260 square foot area for a subdivision of this size. The recreation area will be located in the southwestern portion of the site, and incorporates a small drainage way, and areas of lush Arroyo vegetation. While the recreation area is not centrally located, the proposed development is of a relatively modest size, and is immediately adjacent to the approved recreation area of Copper Ridge Estates II hence essentially forming a single large recreation area. The proposed recreation area is in conformance with the requirements of the OVZCR, consisting of a decomposed granite (DG) trail, three picnic nodes, an adult fitness node, a 'tot lot', and a sitting node with benches. Staff has added a condition that the three OVZCR- required parking spaces be provided. La Cholla Airpark The north boundary of the subject prope, •ty is approximately 1.28 miles from the southern end of the La Cholla Airpark runway, and approximately V2 mile east of the runway alignment. Under the Pima County Zoning Code, this would place this property into a Compatible Use Zone (CUZ) 4 zone. The only restriction in this CUZ zone is related to the control of the noise levels inside structures, which is easily achieved with current construction standards. The proposed development will not be a hazard to the operations of the La Cholla Airpark, or vise- versa. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 3 of 4 GENERAL PLAN COMPLIANCE: Staff finds that the Mira Vista preliminary plat is in conformance with the Town of Oro Valley General Plan. The proposed preliminary plat is in conformance with General Plan Policies 6.1B, "Encourage private dedications of lands as permanent natural areas or open space", and 8.1G, "Indigenous (native desert) vegetation and riparian habitats should be maintained..." TRAFFIC: Mira Vista is located on Tangerine Road approximately 1/4 to 1/2 mile west of La Canada Drive. Access will be provided to Tangerine Road by the construction of Verch Way. Verch Way will be constructed to the site as part of the Copper Ridge Estates Subdivision to the south and west. Mira Vista will generate approximately 658 trips per day. Of which 52 trips will occur during the AM peak hour and 69 trips will occur in the PM peak hour. The traffic engineer has analyzed the need for a west bound left turn lane on Tangerine Road and has determine the need is justified. A 150-ft. long storage pocket has been recommended along with the required approach and departure tapers. The applicant, as part of the traffic impact report for this project, investigated intersection sight distance. He has determined that the nearside sight distance, looking left, does not meet the Town of Oro Valley or Pima County Subdivision Street Standards. The nearside sight distance must be a minimum of 600-ft. The WLB Group has measured it to be 500-ft. The traffic engineer has recommended in the traffic impact report that appropriate improvements are provided so that the nearside sight distance deficiency can be mitigated. The Town Engineer concurs with this recommendation. It is especially important to do so because of the fact that other developments will use Verch Way to access Tangerine Road. The Town of Oro Valley at this time does not have jurisdiction over this portion of Tangerine Road. Therefore, Pima County Department of Transportation and Flood Control District must review and approve the traffic impact report and any mitigating measures to Tangerine Road. The engineer has submitted this information to Pima County and is awaiting comments. DRAINAGE: This site is not located within a balanced or critical basin. Therefore, detention or retention is not required. The project site drains generally from the north to the south. The drainage concept will use the natural channels to convey the existing and proposed drainage through the site. In common area "F", the 100-year post development discharge will be 661 cfs. Therefore, a 100-year floodplain has been delineated on the preliminary plat. The existing floodplain limits will be modified in the area of lots 27, 28 and 32. Bank protection is planned which will remove these lots from the floodplain. Another 100-year floodplain has been mapped in common area"D" with a flow of 77.1 cfs. A proposed drainage channel is to be constructed beyond the south boundary of lots 50 to 54 in an existing public drainage easement. This easement was platted as part of the Copper Ridge Estates II subdivision specifically for the purpose of constructing this channel. Permission to build this channel must be obtained from the owner of Copper Ridge Estates II. • j TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 4 of 4 GRADING: It has not been determined if this subdivision is a mass graded or custom graded subdivision. A grading waiver is not expected. RECOMMENDATION: Staff finds that the proposed preliminary plat complies with the Oro Valley Zoning Code Revised and the General Plan and recommends approval, subject to those conditions listed in Exhibit"A". SUGGESTED MOTION: The Council may wish to consider one of the following motions: I move to approve OV 12-99-19 Mira Vista Preliminary Plat, effective on the date of satisfaction of attached conditions listed in Exhibit A, attached herewith. OR I move to approve OV 12-99-19 Mira Vista Preliminary Plat, effective on the date of satisfaction of attached conditions listed in Exhibit A, attached herewith and the following added conditions: OR I move to deny OV 12-99-19 Mira Vista Preliminary Plat, finding that: Attachments: 1. Exhibit A—Conditions for Approval 2. Reduced Copy of Preliminary Plat Planning . • - oning Administrator 7-37 Community Development Director Town Manager F:\ov\ov12\1999\0V12-99-1\FPTC.RPT EXHIBIT A CONDITIONS FOR APPROVAL OV12-99-19 MIRA VISTA PRELIMINARY PLAT 1. The developer must pay an in-lieu fee for a future bike lane under AASHTO standards along the south side of Tangerine Road. The in-lieu fee must be established for a minimum of ten years and may be extended by the Town Council thereafter. 2. A cross-section of the "wildlife friendly" road crossing must be shown on the plat. 3. A general note shall be added which states; "Prospective owners shall be informed that direct access onto Tangerine Road may be closed in the future." 4. Three parking spaces shall be provided for the recreation area. 5. The owner of this subdivision must construct the drainage channel along the north property line of lots 11 — 16 of the Copper Ridge II Subdivision. Permission must be obtained from that property owner. 6. Add a detail for the "D" lots to the detail sheet of this plat. 7. Lots 8 — 10 and 55 — 58 shall not construct screen walls across the drainage easements. This statement must appear on the notes of the final plat with the condition that all property owners must be made aware of this condition before any purchase agreements for those lots are made. 3. Add note on the final plat that gives the Town of Oro Valley permission to enter the common areas for the maintenance Town owned drainage structures. 9. Add a section detail the to detail sheet for concentration point 3.4 that adequately shows the design of the compound weir as it relates to the sidewalk, curb, pavement, right-of-way line and open space. 10. Submit all comments of the traffic impact report and improvements to Tangerine Road from Pima County to the Planning and Zoning Department and the Department of Public Works when they become available. All of Pima County concerns must be addressed prior to the Town's approval of the improvement plans for this project. 11. Clarify section 4/4 on the detail sheet so that is shows the proposed lane widths. 12. Provide an access on the south side of the box culvert at concentration point 3.1 at a grade no steeper than 4:1 for Town maintenance purposes. 13. These conditions must be addressed prior to the submittal of the Final Plat. �, pi g J ? 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'.#,,,i 1a (7Ny .�' 4 trG 7rITTL7;:r--lino Z ` 1 ?$ 20' 7 1 o : c �2 SETBACK Z A ; o• ZC �� — -- 466 y " 1 i8 ---i_,/ U U 9 17 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: FEBRUARY 16, 2000 TO: HONORABLE MAYOR & COUNCIL FROM: Ainsley Anne Reeder Parks and Recreation Administrator RESOLUTION (R)2000-20 SUBJECT: Approval of Agreement for Architectural Services with Earl Kai Chann Associates, LTD. for the renovation of Dennis Weaver Pool. SUMMARY: The Dennis Weaver Pool was built in 1974. This 50 meter, olympic size pool was acquired from Pima County in 1995 as part of the assumption of Dennis Weaver Park by the Town. In 1998, the pool deck area was enhanced with shade structures, increased deck space, and fencing improvements as part of the Arizona State Parks Heritage Fund - Local, Regional, and State Parks Grant. There are no other known renovations to the pool. Keeping the 26-year-old pool operational has been a continuing challenge to Town staff. Duringthe summer of 1999 failures in the filtration system became more frequent, culminating in a complete failure during g October when the swim teams were completing their season. Additionally, major complications have been identified in the plumbing, electrical, heating, and drainage systems. In summary, theool is no longer ger capable of functioning without major renovation. It is recommended that Jeff Chow with Earl Kai Chann Associates, LTD. be retained to provide architectural and construction administration services. He is a specialist in the area of pool renovations and has dealt with numerous facilities of similar age and construction. Mr. Chow's services would include fieldwork, a facility master plan, design and review meetings, construction documents, the bid process, and construction administration. Mr. Chow is highly recommended by the City of Tucson where he has done numerous renovations. Although it is the strongest desire of staff, swim teams, and users for the pool to be open during the summer of 2000, it is not operationally possible. The staff and architect have diligently looked for opportunities to provide a temporary fix that would provide for at least some level of service this summer. None are available. The pool closure has the full support of the three swim teams and the CDO High School Athletic Director. All involved understand that this it is critical to take steps to restore this very valuable aquatic resource. STAFF RECOMMENDATION: Staff recommends entering into an agreement with Earl Kai Chann Associate, LTD. top rovide architectural and construction administration services for the Dennis Weaver Pool renovation. FISCAL IMPACT: $33,000 — funds available in the Parks and Recreation Division's "Grounds Repair and Maintenance" line. SUGGESTED MOTION: The Council may wish to consider one of the following motions: I move to approve the agreement with Earl Kai Charm Associates, LTD. for architectural and construction administration services for a total cost of $33,000 for the Dennis Weaver Park Swimming Pool renovation project; and to approve Resolution No. 2000-20 authorizing and directing staff to enter into an agreement with Earl Kai Charm Associates, Ltd. OR I move to reject the agreement with Earl Kai Charm Associates, LTD. for the Dennis Weaver Park Swimming Pool renovation project. Attachments: 1) Agreement with Earl Kai Charm Associates, LTD. 2) Resolution No. 2000-20 Parks and Rec eation Administrator De artment :Le Town Manager . RESOLUTION NO. (R)2000-20 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, APPROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT FOR ARCHITECTUAL AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE DENNIS WEAVER PARK SWIMMING POOL RENOVATION WHEREAS, the Town of Oro Valley has determined that the Dennis Weaver Park Swimming Pool requires an extensive renovation to remain functional; and, WHEREAS, the Town of Oro Valley desires to enter into an agreement with Earl Kai Charm Associates, LTD.; and, WHEREAS, the agreement should include, but is not limited to, fieldwork, a facility master plan, design and review meetings, construction documents, the bid process, and construction administration; and, WHEREAS, it is necessary for the preservation of the peace, health and safety of the Town of Oro Valley, Arizona, an emergency is declared to exist, and this resolution shall be effective immediately upon its passage and adoption. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: That staff is authorized to enter into an agreement with Earl Kai Charm Associates, LTD. to provide architectural and construction administration services for the renovation of the Dermis Weaver Park Swimming Pool. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, y Arizona this 16th day of February, 2000. Paul H. Loomis, Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM:` Dan L. Dudley, Town Attorney Owner's Copy AIA Document B155 Standard Form of Agreement Between Owner and Architect fora Small Project 1993 SMALL PROJECTS EDITION Because this document has important legal consequences, attorney before signing it. Some states rn q ences, we encourage you to consult with an disclosures, including warnings for mandate a cancellation period or require otherspecific g home improvement contracts, when a document be used for Work on the Owner's personal residence. such as this will by state or local law to be included in this� Your attorney should insert all language required 9greement. Such statements may be entered in the space provided below, or if required by law, above the signaturesp of the parties. This AGREEMENT is made: (Date) February 1, 2000 BETWEEN the Owner: The Town of Oro Valley 680 W. Calle Concordia Oro Valley, AZ 85737 and the Architect: Earl Kai _ChannAssoci• ates, Ltd. 3050 North Country Club Road Tucson, AZ 85716-1603 for the following Project: Dennis Weaver Park Swimming Pool The Owner and Architect agree as follows. ows. ©Copyright 1993 by The American Institute of Architects, 1735 New York Avenue N.W or substantial quotation of its provisions without the written permission of the AIA violates"Washington, D.C. 20006-5292. Reproduction of the material herein legal prosecution. the copyright laws of the United States and will subject the violator to AIA DOCUMENT 13155•OWNER-ARCHITECT AGREEMENT—SMALL PROJECTS EDITION AIA" • ©1993 •THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK N.W.,WASHINGTON, D.C. 20006-5292 • WARNING:unlicensed AVENUE, tensed photocopying violates U.S.copyright laws and will subject the violator to legal r eg prosecution. B 155-1993 1 ARTICLE 1 ARCHITECT'S RESPONSIBILITIES The Architect shall provide architectural services for the project, including normal structural, mechanical and electricalser- vices.Services shall be performed in a manner consistent with professional skill and care. design ser 1.1 During the Design Phase,the Architect shall perform the following tasks: .1 describe the project requirements for the Owner's approval; .2 develop a design solution based on the approved project requirements; .3 upon the Owner's approval of the design solution, prepare Construction Documents indicating requirements for construc- tion of the project; q.4 assist the Owner in filing documents required for the approval of governmental authorities;and .5 assist the Owner in obtaining proposals and award contracts for construction. 1.2 During the Construction Phase,the Architect shall act as the Owner's representative and provide administration of the between the Owner and Contractor. The extent of the Architect's authority and responsibility duringconstruction Contract n this Agreement and in AIA Document A205, General Conditions of the Contract for Construction ct on is described r- of a Small Project. Unless other- wise agreed, the Architect's services during construction include visiting the site, reviewing and certifying payments, reviewin the Contractor's submittals,rejecting noncomforming Work,and interpreting the Contract Documents. g ARTICLE 2 OWNER'S RESPONSIBILITIES The Owner shall provide full information about the objectives,schedule,constraints and existing conditions of theroject and shall establish a budget with reasonable contingencies that meets the project requirements.The Owner shall furnish surveying,' engineering and environmental testing services upon request by the Architect. The Owner shall employ geotech- nical y a contractorr to per- form the construction Work and to provide cost-estimating services.The Owner shall furnish for the benefit of thep roject all le al accounting and insurance counseling services. g ' ARTICLE 3 USE OF ARCHITECTS DOCUMENTS Documents prepared by the Architect are instruments of service for use solely with respect to this project.The Architect shall retain all common law,statutory and other reserved rights,including the copyright.The Owner shall not reuse or permit the reuse of the Architect's documents except by mutual agreement in writing. ARTICLE 4 TERMINATION,SUSPENSION OR ABANDONMENT In the event of termination, suspension or abandonment of the project, the Architect shall be equitably compensated for services performed.Failure of the Owner to make payments to the Architect in accordance with this Agreement shall be considered substan- tial nonperformance and is sufficient cause for the Architect to either suspend or terminate services. Either the Architect or the Owner may terminate this Agreement after giving no less than seven days'written notice if the other party substantially fails toper- form in accordance with the terms of this Agreement. ARTICLE 5 MISCELLANEOUS PROVISIONS 5.1 This Agreement shall be governed by the law of the location of the project. 5.2 Terms in this Agreement shall have the same meaning as those in AIA Document A205,General Conditions of the Contract for the Construction of a Small Project,current as of the date of this Agreement. 5.3 The Owner and Architect, respectively, bind themselves, their partners, successors, assigns and legal representatives to this Agreement.Neither partyp g to this Agreement shall assign the contract as a whole without written consent of the other. 5.4 The Architect and Architect's consultants shall have no responsibility for the identification, discovery, presence, handling, removal or disposal of,or exposure of persons to,hazardous materials in any form at the project site. AIA DOCUMENT B155•OWNER-ARCHITECT AGREEMENT—SMALL PROJECTS EDITION AIA' • ©1993 •THE AMERICAN INSTITUTE OF ARCHITECTS,1735 NEW YORK AVENUE, N.W.,WASHINGTON, D.C. 20006-5292 • WARNING:Unlicensed photocopying violates U.S.copyright laws and will subject the violator to legal prosecution. B155-1993 2 ARTICLE 6 PAYMENTS AND COMPENSATION TO THE ARCHITECT The Owner shall compensate the Architect as follows. 6.1 The Architect's Compensation shall be: (Indicate method of compensation.) 1. Field invet. , field measure, as-built dwg: $ 1,300.00 2. Master plan: $ 2,600.00 3. Design and review meetings: $ 1,300.00 4. Contract documents (based on a limited scope for the bath house, guard house, and storage) : $ 23,000.00 5. Bidding/negotiation: $ 800.00 6. Construction administration: $ 4,000.00 of which an initial payment retainer of N/C dollars $ shall be paid upon execution of this Agreement and shall be credited to the final payment . ( 6.2 The Architect shall be reimbursed for expenses incurred in the interest of the project, plus an administrative fee of Twenty percent(-20- %). (List reimbursable items.) 1. Printing of bid documents, submittal documents, and review documents. 2. Submittal fees to various agencies. 3. Deliveries, fed ex, etc. 4. Long distance phone calls and fax. 6.3 If through no fault of the Architect the services covered by this Agreement have not been completed within Three ( —3— ) months of the date hereof,compensation for the Architect's services beyond that time shall be appropriately adjusted. 6.4 Payments are due and payable upon receipt of the Architect's invoice. Amounts unpaid thirty ( —30—) days after invoice date shall bear interest from the date payment is due at the rate of ten percent ( 10% ),or in the absence thereof,at the legal rate prevailing at the principal place o business of the Architect. (Usury laws and requirements under the Federal Truth in Lending Act,similar state and local consumer credit laws and other regulations at the Owner's and Archi- tect's principal places of business,the location of the Project and elsewhere may affect the validity of this provision.) 6.5 Architectural services not covered by this Agreement include, among others, revisions due to changes in the scope, quality or budget. The Architect shall be paid additional fees for these services based on the Architect's hourly rates when the services are performed. AIA DOCUMENT B155•OWNER-ARCHITECT AGREEMENT—SMALL PROJECTS EDITION AIA • ©1993 •THE AMERICAN INS I rI GTE OF ARCHITECTS,1735 NEW YORK AVENUE, N.W.,WASHINGTON,D.C. 20006-5292 • WARNING:Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution. B155-1993 3 ARTICLE 7 OTHER PROVISIONS (Insert descriptions of other services and modifications to the terms of this Agreement.) The scope of work is limited for the bathhouse, uard house, and the storage structure. g The scope of work will be more defined at the end of the masterlan phase,p se, during which time the A/E fee can be adjusted, if needs to be. This Agreement entered into as of the day and year first written above. (If required by lain.insert cancellation period.disclosures or other warning statements above the signatures.) OWNER ARCHITECT (Signature) (Signature) Jeff Chow, AIA, President (Printed name,title and address) (Printed name,title and address) The Town of Oro Valley Earl Kai Chann Associates, Ltd. 680 W. Calle Concordia 3050 North Country Club Road Oro Valley, Arizona 85737 Tucson, Arizona 85716-1603 ArilCAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. See Instruction Sheet for Limited License for Reproduction of this document. AIA DOCUMENT 8155•OWNER-ARCHITECT AGREEMENT—SMALL PROJECTS EDITION AIA' • ©1993 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1^35 NEW YORK AVENUE. N.W..WASHINGTON, D.C. 20006-5292 • WARNING: Unlicensed photocopying violates U.S.copyright laws and will subject the violator to legal prosecution. 8155-1993 4 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 16, 2000 TO: HONORABLE MAYOR & COUNCIL FROM: H. Brent Sinclair, AICP, Community Development Director SUBJECT: REQUEST TO AMEND THE FY 99/00 TOWN BUDGET FOR A TOWNWIDE TELECOMMUNICATIONS SYSTEM BACKGROUND: The new Development Services Building will be completed in April. The building was designed to house the Community Development Administration, Building Safety Division, Planning and Zoning Division, and the Public Works Department. At the time funding was approved for the construction and furnishings, it did not include monies for a telecommunications system to support the building. The Town has since outgrown our present phone system and the entire campus is maxed out. The cost of expanding our present system would outweigh the cost of investing in a new system. Our goal is to provide a system that would be completely seamless throughout the entire campus. After meeting with several vendors, we have come to the conclusion that it would be more economical to upgrade the entire campus at one time rather than trying to piece-meal upgrades at a later date. SUMMARY: Over the past several months, it has come to our attention that the Town's present phone system will not be able to handle the needs of the new Development Services Building. Staff has consulted with several keyphone vendors, regarding the possibility of expanding the Panasonic system. The responses were all consistent and made it clear that expanding our present system would be a huge expense and only a short-term solution. In October, a Phone Task Force Committee was formed, consisting of Brent Sinclair, Community Development Director, Linda Thompson, Administrative Assistant, Bryant Nodine, Planning and Zoning Administrator, Shannon Ritchie, Administrative Secretary, Terry Vosler, Building Administrator, Debbie Moran, Permit Technician, Lynn Ridenour, Public Works Administrative Secretary and Kevin Verville, IS Administrator. The committee has met with several different vendors regarding their systems, the pros and cons of two separate systems and the overall costs involved. All the vendors advised us that a separate system could be installed for the Development Services Building; however, down the line it would be more expensive to upgrade the rest of the Town to meet the new standards. In addition, although the two separate systems could be integrated, they would not be seamless, making communication between buildings more difficult. Based on the above information, staff has generated some basic specifications regarding the phone system and the data/voice cabling. This information was sent out to five local vendors listed on the state contract. We asked each vendor to provide us with a rough budgetary quote in order to get the funds allocated for the system. &fter reviewing the quotes presented us, we have determined that it will cost approximately $250,000.00 to install the equipment and cabling, and provide training for Town staff on the new system. Once we have the funds in place to purchase a telecommunications system, we will send specifications out to three or four vendors on the State Contract, asking for detailed, itemized bids. At that point we will be able to select the system that best meets our needs. The new State Contract becomes effective February 1, 2000 h Y TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 FISCAL IMPACT: As mentioned previously, it will be more cost-effective for the Town to purchase a Townwide Telecommunications System now, rather than just for the D v 'Development Services Building with the intent to upgrade the rest of the Town at a later date. Since this system will y benefit all the departments, townwide, funds will have to be appropriated from the General Administration Fund, as follows: General Administration Machinery & $250,000.00 E ui mentq p General Fund Contingency <$250,000.00> $ 0,000.00> Net Impact to the Expenditure Limit $ 0.00 RECOMMENDATION: After carefully reviewing the information received, the Phone Task Force Committee recommends that the Town Council authorize funding for the purchase of a new Town- wide phone system. SUGGESTED MOTION: I MOVE to APPROVE the request to amend the FY 99/00 Budget for a townwide telecommunications system, and authorize the allocation $250,000.00 towards theurchase of this is system. FAINDIVIDILMMCC1Budget_Amendment.tc Community Development Director r?":f Town Manager TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 16, 2000 9 TO: HONORABLE MAYOR & COUNCIL FROM: Chuck Sweet, Town Manager SUBJECT: Annual Employee Forum SUMMARY: The 1999 revision to the Town of Oro Valley Personnel Policies and Procedures manual now includes the Policies as part of the Town Code. Policy No. 29 provides for an Annual Employee Forum for Town employees to meet with members of the Town Council to discuss recommended changes to compensation, benefits, etc In addition, on April 21, 1999 the Town Council passed Ordinance No. (0)99-34 amending Section 4-1-8 of the Oro Valley Town Code to provide for an annual meeting with representatives of the F.O.P. to discuss their proposals regarding compensation, benefits, etc. In accordance with that Ordinance, such meeting(s) "should be concluded no later than February 15 of the fiscal year." Pursuant to the attached memo, however, the F.O.P. has requested that the annual meeting with their representatives for the 2000-2001 fiscal year budget process be continued to "February 30 (sic), 2000." While this agenda item facilitates an Annual Employee Forum (per Policy No. 29) for the FY2000-2001 Budget process, a special meeting of the Council has been scheduled for Wednesday March 8 with the representatives of the F.O.P. In addition, pursuant to Policy No. 29 other Town Employees may also wish to meet with the Council at that time, as well. ATTACHMENTS: 1. Town of Oro Valley Personnel Policy No. 29—"Annual Employee Forum." 2. Ordinance No. (0)99-34 —F.O.P. process 3. Memo from F.O.P. Lodge 53 requesting delay in annual meeting. FISCAL IMPACT: None / ... / . , _Ili ... ,A i / / 4 Chuck Sweet, • • n Manager ATTACHMENT 1 . . GA Cn O .4 .= c CC cn 4. . c ... V 4 ,___ E: >4) 6. O .c ?, ao taoL >,c - 10 " ' cn O ."" V E 0 o Cl.... �.. :=. 5. - 0 c y 4)0 o 0= co = ='c -c10 0 a. QO C c O cncu Oo • 01) not O = v, >, p G 1 .0 O O O 3 r. 0p o � cnO NOcu E " -cc _ p ) 'vc p U • 3- aO � .= 441 es .... 'c H ...► C O ctS ... GI) �aU.. L Sy cc cn a) y c = U 4) Q Q) CCS C� �' '� Q.^'� U 0.0 V•.. 4.r ..... •• s; Q) L L Q) o c o U 1- 0 = o c o - E w › .= - c u _0 0 u o. E 0 c� i x '? •v C > oa U •• = a5 = o Ca G• 3 .5 N 3 0.o C Q. L (3) O 4) • : %;.+ c CU 4 4) 4) O a)U co CO � i ci0 Oo Q) • = CV Oo - Z -: CCS — Zl � O o i w° LL1c V) chi, U ATTACHMENT 2 ORDINANCE NO (0) 99-34 AN ORDINANCE OF THE TOWN OF ORO VALLEY AUTHORIZING THE ADDITION OF SECTION 4-1-8 OF THE TOWN CODE OF THE TOWN OF ORO VALLEY, PROVIDING FOR A MECHANISM TO IMPROVE COMMUNICATIONS WITH MEMBERS OF THE ORO VALLEY POLICE DEPARTMENT BY ESTABLISHING A PROCESS FOR THE DISCUSSION OF PAY, BENEFITS, AND WORKING CONDITIONS. WHEREAS, the Town of Oro Valley is committed to the development and continuation P of harmonious and cooperative relationships with all of its employees; and WHEREAS, the Town recognizes that the commissioned officers with a rank of Sergeant g and below are represented by the Fraternal Order of Police (hereinafter the F.O.P.)• and WHEREAS, the continued smooth operation of the Oro ValleyPolice Department is o f . , p great benefit to the citizens of Oro Valley and the general public; and WHEREAS,the Town Council believes that the followingordinance will be in furtherance public's of the general health, safety and welfare by providingfor a mechanism to improve . P communications with the F.O.P., and thus allowing them to propose changesmake or recommendations regarding pay, benefits, and/or working conditions; NOW THEREFORE, the Mayor and Council of the Town of Oro Valleyherebyordain follows: as Section 1 —The attached document entitled "Exhibit A" creatingTown Code Section 4-I-8 in is adopted in its entirety. Section 2 - Any and all ordinances, provisions of the Town Code, or otherwise in conflict with the provisions of this ordinance are hereby repealed. Section 3 —If any subsection, section, sentence, clause, or rase hportion of this ordinance or p any part of the code adopted herein by reference is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. Passed and adopted by the Mayor and Council of the Town of Oro Valley this 21st day of April , 1999. Mayor Paul H. Loomis ATTEST: Kathryn uve l ier, Town Clerk APPROVED AS TO FORM: 1 `. 4 A 4a Dan L. Dudley, Town Atto •- • EXHIBIT "A" 4-1-8 Council/Police relations and processes (A) The Town Council recognizes the Fraternal Order of Police (hereinafter the F.O.P.) Lodge #53 as the non-exclusive representatives of commissioned Oro Valley officers with a rank of Sergeant or lower. (B) The Town Council will make arrangements to meet annually with representatives of the F.O.P. to review recommended or proposed changes to compensation plans, benefits plans, or other issues which significantly affect working conditions. To provide for subsequent budget actions, if required, such meetings should be concluded no later than February 15 of the fiscal year. (C) To provide for action as defined in section B, above, the Town Council may designate an individual councilmember to act as Liaison to the F.O.P.to meet pursuant to a schedule which is mutually agreed upon by the Liaison and the F.O.P. to discuss issues as identified in Section B. It must be emphasized that the role of the Liaison is that of a facilitator to enhance the communication process with the F.O.P. In addition, in their role as Liaison, an individual councilmember is not acting as a decision-maker or negotiator. (D) Should the F.O.P. disagree about a specific course of action, items of discussion may be brought forward for public hearing at a future Council meeting. Issues of this nature shall be placed on an agenda within the timeframe of the next three (3) regularly scheduled Council Meetings. (E) No member of the F.O.P will be subjected to any reprisals, threats or disciplinary action as the result of their participation in these meetings with the Liaison, or the Town Council. a. bLi di/Lbbb 16:L4 31bb7o:;r 4c �uU r'Cu rHUG uLi�c ATTACHMENT 3 A L i �0� Fraternal Order of Police #53 4., (- -u"-\-toir. 41 � Oro Valley Lodge .-t--i''4;:- P-:-: v 040.,/w Air P.O. Box 68382 Oro Valley, Arizona 85737 MEMO TO: Chuck Sweet, Town Manager FROM: Jim Bloomfield DATE: February 1, 2000 RE: Wage and Benefit Negotiating Committee Mr. Sweet, The F.O.P. Wage and Benefit committee is requesting that the meeting between our committee and the Town Council (which is scheduled for February 9, 2000) be continued to February 30, 2000. We appreciate your consideration in this matter. Respectfully, (ilk loo Id • sident FOP 53 611 MEMORANDUM DATE: February 16, 2000 TO: Mayor Loomis and Town Council FROM: Shirley Gay/DRB Clerk I have been an employee of the Town for approximately 4 1/2 years. First and foremost I want to say I think the Town of Oro Valley is a good place to be. I currently have a great supervisor who is caring and wants to help me achieve better things. I'm frustrated right now because of the workload that has been placed not only on myself, but all employees in Community Development due to the rapid growth of this Town. I challenge the Council to meet with all employees and get input on just how we all feel. I also ask you to also consider our Dental benefits and how they can be improved. Respectfully, ' ''''% 14-s't.s' */41:1"Idt Shirley Gay Memo To: Oro Valley Town Council From: Laura Pinnas, GIS Analyst Re: Annual Employee Forum Date: February 16, 2000 I cannot be at the meeting tonight so I am submitting this memo instead. I am happy with my job and conditions in the Town. What I am concerned about is my health benefits. The United Health Care HMO is a good plan and is flexible to meet my needs. However,the dental and eye plans are sorely deficient. The dental plan is a very restrictive HMO that has a tiny list of dentists who accept new patients and the waits are extremely long. I have a dentist in town that I have been going to for 23 years and he isn't on the plan so I have to pay full price to see him. I would prefer a plan that pays for a certain amount of dental work each year and doesn't limit my choices. I have talked to many other employees who wholeheartedly agree, and even encouraged me to write this memo because of this very problem. In fact, even the head of human resources himself thinks the plan is bad and he uses his wife's plan instead as do many of the Town staff. I do not have a spouse so I do not have a choice in plans. The Avesis vision plan has similar deficiencies to the dental plan. It limits visits to a small list of practitioners, of which my optometrist of almost 20 years is not on, so I have to pay full price again. In addition, because I have an extremely high prescription, I need thin lenses to refill my frames. The list of places to get frames and contact lenses is even smaller than the list of practitioners and I found out that I have to pay 80% of the cost of the refill lenses. I called Robinson-May, one of the few outlets on the plan and the cost of just the refill lenses for my frame is $155. In addition, if I use this benefit than I do not get any contact lenses. If I want to use the contact lenses benefit instead, they will pay$100 every 24 months. It costs me $432 for contact lenses for 24 months. All in all the vision plan is so lacking that I feel like I don't have a vision plan at all. My vision is extremely important to me, especially since I work at a large monitor all day every day, which has detrimental affects on my vision. I need a plan that will lower my out-of- pocket expenses for maintaining the health of my eyes. The Town of Oro Valley prides itself in offering a good quality of life and good benefits to its employees. Therefore I hope the Town Council reconsiders the dental and vision plans and offers ones that better suit the needs of staff members Thank you. REGULAR AGENDA 10. TOWN OF ORO VALLEY Page 1 of 1 COUNCIL COMMUNICATION MEETING DATE: 02/16/2000 TO: HONORABLE MAYOR AND COUNCIL FROM: Dan L. Dudley, Town Attorney SUBJECT: RECONSIDERATION OF THE DENIAL OF THE AMENDMENTS TO THE 1996 GENERAL PLAN FOR THE NORTHERN PORTION OF RANCHO VISTOSO NEIGHBORHOOD 11 SUMMARY: At the Council meeting of February 2, 2000, the Council denied (on a 3-2 vote) a General Plan Amendment relative to Neighborhood 11 in Rancho Vistoso. Upon further review of the action taken at that meeting, the Mayor, who voted on the prevailing side, has requested that this matter be reconsidered. A copy of the request for reconsideration is attached hereto. As a result of that motion to reconsider, this matter will come before the Council for a vote on the motion to reconsider on the above date. ATTACHMENT: February 4, 2000 Memorandum from Mayor Loomis. 41) . op/ /fiSignature of Town Attorney MEMORANDUM TO: Oro Valley Town Council Members FROM: Paul H. Loomis, Mayor SUBJ: Reconsideration of Ordinance #(0) 00-07, OV11-98-02 Amendment to 1996 General Plan regarding Rancho Vistoso Neighborhood 11 DATE: February 4, 2000 Upon further review of the action taken on February 2, 2000 and legal advice from the Town Attorney, I am placing the above referenced matter on the regular council meeting of February 16th pursuant to Section IX (Motions to Reconsider) of the Town Council Policies and Procedures. I am placing this on the February 16, 2000 agenda as a member of the prevailing side of the vote which took place on February 2, 2000. Paul H. Loomis Mayor REGULAR AGENDA I r 1 TOWN OF ORO VALLEY Page 1 of 1 COUNCIL COMMUNICATION MEETING DATE: 02/16/2000 TO: HONORABLE MAYOR AND COUNCIL FROM: Dan L. Dudley, Town Attorney SUBJECT: ACTION ON THE AMENDMENTS TO THE 1996 GENERAL PLAN FOR NORTHERN PORTION OF RANCHO VISTOSO NEIGHBORHOOD 11 IF THE COUNCIL VOTES TO RECONSIDER THE DENIAL OF THOSE AMENDMENTS. SUMMARY: If the Council votes to reconsider the denial of the amendments to the 1996 General Plan for the northern portion of Rancho Vistoso Neighborhood 11, the Council must continue discussion and decision relative to the underlying issue to amend the 1996 General Plan to permit proper notice. No action other than an action to continue or table this item should be taken at the Council meeting as public notice is required pursuant to A.R.S. § 9-462.04. RECOMMENDATION: In the event that the Council votes to reconsider the denial of the amendments to the 1996 General Plan, it is recommended that discussion and decision on the underlying issue of whether to amend the 1996 General Plan for the Northern Portion of Rancho Vistoso Neighborhood 11 be continued. 411), _de Signature of Town Attorney TOWN OF ORO VALLEY /;"-- COUNCIL COMMUNICATION MEETINGDATE: February 16, 2000 TO: HONORABLE MAYOR & COUNCIL FROM: H. Brent Sinclair, AICP, Community Development ment Director SUBJECT: Award of Bid (State Contract) for a Townwide TelecommunicationsSystem; and authorizing Staff to Enter into a Contract BACKGROUND: During the last three months, the Telephone Task Force Committee met withdifferent seven different telecommunications vendors. The Task Force was exposed to a varietyof different telephone systems and services. Five out of the seven vendors offered systems on the State Contract. Eachear the y State of Arizona solicits bids for a variety of products and services, includingtelephone systems. This competitive p y bedding process is structured to provide the State and its political subdivisions consistentricin and standards. It p g specifically identifies each vendor, the products and services offered, pricingand minimum mncriteria for maintenance and warranties. The Task Force invited each vendor on the State Contract to a site visit and needs assessment of the Oro Valley Campus. Some of the vendors actually made multiple site visits and brought handsets with them g for the Task F orce. Through this experience, the Task Force was able to assess which system could best meet our needs. ds. Last week the Task Force formally invited each vendor to submit their State Contractprice for a turn bids key telephone system. A total of five (5) were received (U.S. West bid two separate systems), and p evaluated by the Task Force. The top two bids preferred by the Task Force included the Axxess System byInter-tel at $156,227.00 and the Nortel System by U.S. West at $167.650.44. ATTACHMENTS: 1. Tabulated Bid Results F:\INDIVID\LMT\TCC\FurnitureBidAward.tcc Com • nity Develop ent Director /40 Town Manage Telecommunications Vendor Quote Comparison *'. Inter-tel USWest USWest Williams Trans-West Axxess Nortel NEC Nortel Toshiba Base System $46,165.00 $86,•. .24 $95,603.23 $161,738.54 $58,260.00 Handsets $49,480.00 $35,496.90 $24,645.00 $22,377.60 $27,550.00 Features $37,753.00 $3,742.60 $3,742.50 Included $8,155.00 Training $300.00 $0.00 $0.00 $0.00 Included Installation Included $23,281.55 $24,226.54 Included Included Cabling $22,529.00 $18,466.25 1 $18,466.25 $20,387.71 $29,142.82 Total System $156,227.00 $167,650.44 $166,683.52 $204,503.85 $123,107.82 Warranty 2-5 $52,261.00 $53,924.64 $53,924.64 $54,758.10 $36,834 + years $50 per call deductible *1St year warranty is included in the Total System Cost 13 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MU1ING DATE: February 16, 2000 TO: HONORABLE MAYOR & COUNCIL FROM: Shirley Seng, Interim Utility Director SUBJECT: Bridge/Waterline Status Report SUMMARY: There are two waterlines suspended under the Big Wash bridge on Rancho Vistoso Blvd. These waterlines provide water to the Rancho Vistoso and Sun City service areas. Staff observed that the existing conditions of the waterlines could result in premature failure of the lines. Staff noted deflection of both the 12" and 16" mains; that appurtenances joiningsections of i e were loose and out of alignment; pipe and that pipe hangers suspending the waterlines beneath the bridge were distorted. Staff requested and received authorization from Mayor Loomis toroceed with the emergency p g Y procurement process to expedite repairs to the waterlines. A structural engineer was employed to design the repair and replacement of the existing pipe hangers and installation of appropriate appurtenances to aid in the stability of the waterlines as the bridge undergoes natural contraction and expansion. Staff is still in the process of compiling information on the construction costs and the construction time line and will continue to provide Council with periodic status reports. A survey of all other bridges within Oro Valley has been completed bystaff. There is onlyone other p waterline suspended under a bridge that was constructed similar to those under the Big Washbridge.bidge. This waterline is located under the Honey Bee bridge and does not appear to be in a distressed condition. However, repairs to this specific waterline will be addressed through the utility's maintenance program in the coming fiscal year. FISCAL IMPACT: The actual design and construction costs had not been determined at the time of this writing; however, the costs are not anticipated to exceed $200,000. STAFF RECOMMENDATIONS: None required. SUGGESTED MOTION: None required. el‘ mit I e m tility i►erector •w n Manager