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HomeMy WebLinkAboutPackets - Council Packets (1473) AGENDA ORO VALLEY TOWN COUNCIL STUDY SESSION FEBRUARY 7, 2000 ORO VALLEY MAGISTRATE COURT 11,000 N. LA CANADA DRIVE STUDY SESSION CALL TO ORDER — AT OR AFTER 7:00 P.M. ROLL CALL 1. ORO VALLEY LIBRARY PROGRAMMING STATEMENT AND SITE ANALYSIS — DISCUSSION 2. AFTER SCHOOL PROGRAM — DISCUSSION 3. AMENDING THE FY 99/00 BUDGET FOR A TELECOMMUNICATIONS SYSTEM FOR THE ORO VALLEY TOWN HALL CAMPUS - DISCUSSION ADJOURNMENT The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Oro Valley Town Clerk at 297-2591. POSTED: 02/4/00 4:30 p.m. lh TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 7, 2000 TO: HONORABLE MAYOR & COUNCIL FROM: Brent Sinclair, AICP, Community Development Director SUBJECT: ORO VALLEY LIBRARY PROGRAMMING STATEMENT AND SITE ANALYSIS SUMMARY: Architects David Wald-Hopkins and Dave Burns will provide a presentation and status report on the library project. The Library Technical Advisory Committee has been working closely with the architectural design team over the last two months. Although still in its conceptual stage, this project is at a critical stage and some important decisions need to be made. The architects will specifically discuss project goals, design parameters, site analysis and site location. A\; , i Community Development Director of / I Town Manager F:\individ\HBS\BLANK TCC TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: FEBRUARYX,2000 TO: HONORABLE MAYOR & COUNCIL FROM: Ainsley Anne Reeder Parks and Recreation Administrator SUBJECT: Status Report on Potential After School Programs SUMMARY: In May 1999, Pima County Parks & Recreation Department determined that they would no longer provide After School Programs for Copper Creek Elementary and Wilson K-8 due to financial constraints. Pima County suggested that the Town assume responsibility for providing these free programs, as they were inside the incorporated boundaries of Oro Valley. In June 1999, Council directed staff to look at the options, issues, and community needs and bring forth a recommendation. Lynanne Dellerman, the Town's new Recreation/Volunteer Coordinator, has researched the possibilities and provided the following feedback: • The cost of providing a licensed after school program for approximately 50 children during the school year is estimated at $70,000 per site. Although Wilson K-8 is now in the disputed area, providing similar services at the new Rancho Vistoso elementary school would have to be addressed if services were provided at Copper Creek. • Copper Creek currently hosts two fee based after school programs. When the County discontinued their free program, these two programs expanded to absorb the additional children and took over the space that was formerly used by the County. • Copper Creek Principal Donna Kelley stated that there is currently no room for another after school program. Additionally, she would not favor implementing a third fee-based program at Copper Creek to be in direct competition with the two existing programs. • The Parks and Recreation Division received five phone calls in August 1999, from parents requesting that the Town provide free after school programs at Wilson and Copper Creek. Additionally, Devinna Fleming, a 4th grader at Copper Creek Elementary, made a presentation to the Parks and Recreation Advisory Board in October 1999, requesting that the Town provide a free program at her school. (See attached minutes.) No other requests or inquiries have been made since that time. • At the January 20, 2000 meeting, the Parks & Recreation Advisory Board recommended that the Town focus on providing intercession and vacation programs, such as summer camps, rather than after school child care services. (See attached draft minutes.) ' STAFF RECOMMENDATION: Staff recommends that the Town pursue intercession and vacation programs rather than after school programs for elementary school age children. Should the two existing services at Copper Creek Elementary be discontinued in the future, it is recommended that the issue be re-addressed at that time. Attachments: 1. Minutes of the October 28, 1999 Parks & Recreation Advisory Board Meeting 2. Draft Minutes of the January 20, 2000 Parks & Recreation Advisory Board Meeting Parks and Recre ion Admi istrator • -/ -/ De, . entHe. , Town Manager e a MINUTES ORO VALLEY PARKS & RECREATION ADVISORY BOARD REGULAR SESSION TOWN COUNCIL CHAMBERS 11,000 NORTH LA CANADA DRIVE OCTOBER 28, 1999 REGULAR SESSION , CALL TO ORDER- 7:03 p.m. ROLL CALL Karen Baker, Chair Gary Chandler, Vice—Chair Becky Blankenship, Board Member Mark Brosseau, Board Member Jo Grant, Board Member Diane Milton, Board Member - Excused Doug White, Board Member- Absent CALL TO AUDIENCE No Discussion 1. APPROVAL OF JULY 15, 1999 REGULAR SESSION MINUTES MOTION: Vice — Chair Gary Chandler MOVED to accept the amended minutes for September 23, 1999 Regular Session meeting. Board Member Mark Brosseau SECONDED the motion. Motion UNANIMOUSLY carried. 2. REVIEW PREVIOUS COUNCIL MINUTES; JULY 26, AUGUST 25, SEPTEMBER 1,SEPTEMBER 13,AND SEPTEMBER 22, 1999 No Discussion 3. PRESENTATION BY COPPER CREEK STUDENTS REGARDING AFTER SCHOOL PROGRAMS Devinna Fleming, 10760 North Shannon, reported the benefits of Park & Recreation at Copper Creek School verse the after — school programs. She commented that some children are not able tg afford the after — school programs thus having to go home by themselves. The Parks & Recreation program was a free program. Miss Fleming requested the Parks & Recreation Advisory Board to reconsider and return the Parks & Recreation program to Copper Creek School. 10/28/99 99 Minutes Parks & Recreation Advisory Board Council Member/Parks & Recreation Advisory Board Liaison Wayne Bryant stated that the Town was waiting for information on funding and liability. Ainsley Reeder, Parks & Recreation Administrator reported that Town Council requested when the Recreation / Volunteer Coordinator was hired that staff study this issue and bring forward to Town Council for their consideration. 4. TORTOLITA MOUNTAIN PARK TRAIL ACCESS Dennis Silva, Jr., Planner I reported that Town Council directed that trail access to the Tortolita Mountain Park be provided with the Stone Canyon II final plat request. Therefore, WLB Group representing Vistoso Partners submitted a concept plan illustrating proposed trails. They have proposed two alternatives for the trail system. The first one is the Honey Bee Canyon Trail and the second one is Western Area Power Administration(WAPA) trail. Mr. Silva, Jr. reported that staff would recommend the trail access issue continue to be pursued,but separate from Stone Canyon II final plat request. Following discussion the Parks & Recreation Advisory Board made the following motion. MOTION: Vice — Chair Gary Chandler MOVED to recommend Town Council not accept the Stone Canyon II Final Plat without access to Tortolita Mountain Park in compliance with the Parks, Open — Space, & Trails (POST) Master Plan. Board Member Becky Blankenship SECONDED the motion. AMENDMENT TO THE MOTION. AMENDED MOTION: Vice—Chair Gary Chandler amended the motion by adding that the access to Tortolita Mountain Park must be acceptable to the Town of Oro Valley. Board Member Becky Blankenship AGREED to the amended motion. Amended motion UNANIMOUSLY carried. 5. CAPITAL IMPROVEMENT PROJECTS (CIP) REVIEW Ainsley Reeder, Parks & Recreation Administrator reported that she met with Board Member / CIP Liaison Doug White to review the proposed Capital Improvements Projects (CIP). Board Member Doug White agreed with the proposed recommendations. Ms. Reeder requested Parks &Recreation Advisory Board to review and advise. MOTION: Vice — Chair Gary Chandler MOVED to accept the proposed Capital Improvement Projects (CIP) in the order presented and forward 2 10/28/99 Minutes, Parks & Recreation Advisory Board recommendations to the CIP Committee. Board Member Mark Brosseau SECONDED the motion. Motion UNANIMOUSLY carried. 6. SCHEDULE PARKS SITE TOUR FOR BOARD MEMBERS The Parks & Recreation Advisory Board will meet November 8, at 4:00 p.m. at Town Hall to tour the Oro Valley Park Sites. 7. SUBCOMMITTEE / BOARD MEMBERS REPORTS Chair Karen Baker reported that the Pima — Pinal Regional Trails Committee will be meeting November 9 at 4:00 p.m. at Town Hall. Chair also reported that Pima County Trails Advisory would meet at Pima County Parks & Recreation at 7:00 p.m. Board Member Mark Brosseau and Ainsley Reeder, Parks & Recreation Administrator, reported on the concession policies. The revised concession policies are now complete and will be included in the next Parks Recreation Advisory Board meeting packets. Vice — Chair Gary Chandler reported that the Environmental Sensitive Land Ordinance (ESLO) Public Advisory Committee (PAC) met October 7 to discuss the legal aspects of the ESLO within Oro Valley. On October 21, the PAC met and tried to fashion a vision statement. The next PAC meeting will be held November 4 to continue to form a vision statement. 8. PARKS & RECREATION ADMINISTRATOR'S REPORT Ainsley Reeder, Parks & Recreation Administrator, announced that Lynanne Dellerman was selected as the new Recreation / Volunteer Coordinator. She will start on November 3. Ms. Reeder reported that Lang — Wyatt Construction has begun the construction and development of the Canada Del Oro Riverfront Park. Ms Reeder also reported Greater Oro Valley Arts Council (GOVAC) would be hosting the Jazz Festival at Dennis Weaver this October 30 and 31. The Parks & Recreation Advisory Board decided to meet December 9 for their next regular session meeting. Board Member Mark Brosseau expressed his appreciation to Mayor, Vice — Mayor, Council Members, and Town Staff for the Town workshop titled Governing Oro Valley held on October 16, 1999. 9. ADJOURNMENT 3 10/28/99 Minutes, Parks & Recreation Advisory Board MOTION: Board Member Mark Brosseau MOVED to adjourn the meeting at 8:30 p.m. Board Member Becky Blankenship SECONDED the motion. Motion UNANIMOUSLY carried. Celine Miles, Recording Secretary 4 ft Vra MINUTES ORO VALLEY PARKS & RECREATION ADVISORY BOARD JANUARY 20, 2000 TOWN COUNCIL CHAMBERS 11,000 NORTH LA CANADA DRIVE ORO VALLEY,ARIZONA, 85737 CALL TO ORDER: 6:00 p.m. ROLL CALL: Karen Baker, Chair Gary Chandler, Vice—Chair Jo Grant, Board Member Doug White, Board Member Becky Blankenship, Board Member- Excused Diane Milton, Board Member - Excused Mark Brosseau, Board Member - Absent CALL TO AUDIENCE: No discussion 1. APPROVAL OF OCTOBER 28, 1999 REGULAR SESSION MINUTES AND NOVEMBER 8, 1999 SPECIAL SESSION MINUTES MOTION: Vice—Chair Gary Chandler MOVED to accept the minutes for October 28, 1999 Regular Session meeting. Board Member Doug White SECONDED the motion. Motion UNANIMOUSLY carried. MOTION: Board Member Doug White MOVED to accept the minutes for November 8, 1999 Special Session meeting, Board Member Jo Grant SECONDED the motion. Motion UNANIMOUSLY carried. 2. REVIEW PREVIOUS COUNCIL MINUTES; SEPTEMBER 29, 1999, OCTOBER 6, OCTOBER 14, 1999 & NOVEMBER 17 , NOVEMBER 17, 1999 No discussion s 3. PRESENTATION BY SKATEBOARD SUPPORTERS Peter Johnston, 105 East Firewheel Place, Cassidy Araiza, 116 East Firewheel Place and Daniel Nichole, 12885 North Pioneer expressed their reasons why we need a skateboard park in Oro Valley. 1/20/00 Minutes, Parks & Recreation Advisory Board Peter Johnston provided the Parks & Recreation Advisory Board a copy of his speech and displayed a potential skateboard park in concept. In response to a question by Board Member Doug White, Peter Johnston recommended concrete rather than wood construction. He said concrete is suitable for skateboarders, BMXers, and bladers to use. However, he stated concrete is more expensive than wood. Parks & Recreation Administrator, Ainsley Reeder, confirmed that concrete would be the recommended choice for a skateboard park in Oro Valley. Daniel Nichole reiterated Peter Johnston's comments about benefits of building a concrete skateboard park rather than wood. In response to question by Board Member Doug White, Paul Johnston estimated that approximately forty skateboarders in Oro Valley would use the skateboard park. Board Member Doug White mentioned he would contact the Town of Payson Parks & Recreation to acquire information pertaining to the development of their new skateboard park. Lynanne Dellerman, Recreation/Volunteer Coordinator stated Oro Valley Parks & Recreation was working with Pima County Parks & Recreation on their proposed skateboard park on Magee/ Shannon. Mrs. Dellerman also she would include the young boys in Oro Valley Parks & Recreation skateboard park study group for future meetings. Chair Karen Baker thanked Paul Johnston, Cassidy Arazia, and Daniel Nichole for their presentation. 4. CAPITAL IMPROVEMENT PLAN (CIP) REVIEW; STATUS REPORT Ainsley Reeder, Parks & Recreation Administrator updated the Parks & Recreation Advisory Board of the Capital Improvement Plan (CIP) process. The CIP Technical Advisory Board reviewed the six projects and recommended the following: • The Amphitheater feasibility study, Dennis Weaver Park repairs, and the Master Plan of copper Creek Ridge/ "Cal Mat" Site will be requested in the Parks & Recreation general budget. • Park Maintenance Truck replacement was a CIP assumption per the Vehicle Replacement Policy. • Development of West Lambert Lane Park and Copper Creek Ridge/ "Cal Mat" recommended as proposed. 2 1/20/00 Minutes, Parks & Recreation Advisory Board 5. AFTER—SCHOOL PROGRAM; STATUS REPORT Chair Karen Baker welcomed Lynanne Dellerman, Recreation/Volunteer Coordinator. Mrs. Dellerman reported that Ainsley Reeder, Parks & Recreation Administrator, and herself met with Wilson K- 8 Principal Donna Kelley to discuss the possibility of initiating an after— school program at Copper Creek Elementary. Principal Kelley explained that Play and Learn(PAL) and After School Activity Play Series (ASAPS) was currently offered by Amphitheater Extension Program (A.E.P.) at Copper Creek Elementary for a nominal fee. At this time, another after —school program offered by the Town is not necessary. Parks & Recreation staff recommends not to pursue the after—school program due to the present after—school programs offered by Amphitheater Extension Program (A.E.P) and lack of available space for a Town after— school program. Ms. Reeder reported that Principal Kelley asked if the Town would be interested in providing summer programs at Copper Creek Elementary. Ms. Reeder expressed the Town's interest in providing such programs and other recreational activities and will pursue potential opportunities to do so. MOTION: Board Member Doug White MOVED to recommend to Town Council to support recommendations made by staff with the information provided and continue to pursue summer/intercession program. Vice- Chair Gary Chandler SECONDED the motion. Motion UNANIMOUSLY carried. 6. SUBCOMMITTEE /BOARD MEMBERS REPORTS Chair Karen Baker reported Pima County Trails Advisory Board's next meeting is scheduled in February or April 2000. Chair Karen Baker also reported Pima/ Pinal Regional Trails Committee has not scheduled a meeting at this time. Board Member Doug White had no further to report on Capital Improvement Plan (CIP). Vice - Chair Gary Chandler reported Environmental Sensitive Land Ordinance (ESLO) next meeting is scheduled for Saturday, January 29, 2000 at 7:00 a.m. in the Town Hall Adrainistration Conference Room. Council Member/Parks & Recreation Liaison Wayne Bryant commended the ESLO Committee. 7. PARKS & RECREATION ADMINISTRATOR'S REPORT 3 1/20/00 Minutes, Parks & Recreation Advisory Board Ainsley Reeder, Parks & Recreation Administrator reported Oro Valley is hosting the Arizona State Committee On Trails (ASCOT) meeting on Saturday, January 29, 2000 at 10:00 a.m. in the Town Hall Council Chambers. Chair Karen Baker commented the 4th of July Event at Canada Del Oro Riverfront Park sounds great. Ms. Reeder reported the 4th of July Event presented by Greater Oro Valley Arts Council would feature an evening concert by the Tucson Symphony Orchestra and folks could watch the fireworks at El Conquistador while listening to synchronized music at Canada Del Oro Riverfront Park. Following discussion, the Parks & Recreation Advisory Board recommended the Concession Policy read 100 feet rather than 50 feet on (A.) General Requirements, (#6). A. GENERAL REQUIREMENT 6) Concessionaires are responsible for the transfer of full trash bin liners into the main dumpsters as a result of concession operation. Additionally, users shall be responsible for keeping the park grounds, within a distance of 100 feet of the concession facility, free of trash and other litter. Next Parks & Recreation Advisory Board meeting will be held February 17, 2000 at 6:00 p.m. in the Town Hall Administration Conference Room. 8. ADJOURNMENT MOTION: Board Member Jo Grant MOVED to adjourn the meeting at 7:33 p.m. Vice - Chair Gary Chandler SECONDED the motion. Motion UNANIMOUSLY carried. Respectfully submitted by, Celine Miles, Recording Secretary 4 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 7 , 2000 TO: HONORABLE MAYOR & COUNCIL FROM: H. Brent Sinclair, AICP, Community Development Director SUBJECT: REQUEST TO AMEND THE FY 99/00 TOWN BUDGET FOR A TOWNWIDE TELECOMMUNICATIONS SYSTEM BACKGROUND: The new Development Services Building will be completed in April. The building was designed to house the Community Development Administration, Building Safety Division. Planning and Zoning Division, and the Public Works Department. At the time fundingwas approved for the construction and furnishings, it did not �. pp include monies for a telecommunications system to support the building. The Town has since outgrown our present phone system and the entire campus is maxed out. The cost of expanding our present system would outweigh the cost of investing in a new system. Our goal is to provide a system that would be completely seamless throughout the entire campus. After meeting with several vendors, we have come to the conclusion that it would be more economical to upgrade the entire campus at one time rather than trying to piece-meal upgrades at a later date. SUMMARY: Over the past several months, it has come to our attention that the Town's present phone system will not be able to handle the needs of the new Development Services Building. Staff has consulted with several keyphone vendors, regarding the possibility of expanding the Panasonic system. The responses were all consistent and made it clear that expanding our present system would be a huge expense and only a short-term solution. In October. a Phone Task Force Committee was formed, consisting of Brent Sinclair, Community Development Director, Linda Thompson, Administrative Assistant, Bryant Nodine, Planning and Zoning Administrator. Shannon Ritchie, Administrative Secretary, Terry Vosler, Building Administrator, Debbie Moran, Permit Technician, Lynn Ridenour, Public Works Administrative Secretary and Kevin Verville, IS Administrator. The committee has met with several different vendors regarding their systems, the pros and cons of two separate systems and the overall costs involved. All the vendors advised us that a separate system could be installed for the Development Services Building; however, down the line it would be more expensive to upgrade the rest of the Town to meet the new standards. In addition, although the two separate systems could be integrated, they would not be seamless, making communication between buildings more difficult. Based on the above information, staff has generated some basic specifications regarding the phone system and the data/voice cabling. This information was sent out to five local vendors listed on the state contract. We asked each vendor to provide us with a rough budgetary quote in order to get the funds allocated for the system. kfter reviewing the quotes presented us, we have determined that it will costa approximately $250,000.00 to pp y install the equipment and cabling, and provide training for Town staff on the new system. Once we have the funds in place to purchase a telecommunications system, we will send specifications out to three or four vendors on the State Contract, asking for detailed, itemized bids. At that point we will be able to select the system that best meets our needs. The new State Contract becomes effective February 1, 2000 + 4 TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 FISCAL IMPACT: As mentioned previously, it will be more cost-effective for the Town to purchase a Townwide Telecommunications System now, rather than just for the Development Services Building with the intent to upgrade the rest of the Town at a later date. Since this system will benefit all the departments, townwide, funds will have to be appropriated from the General Administration Fund, as follows: General Administration Machinery & Equipment $250,000.00 General Fund Contingency <$250,000.00> Net Impact to the Expenditure Limit $ 0.00 RECOMMENDATION: After carefully reviewing the information received, the Phone Task Force Committee recommends that the Town Council authorize funding for the purchase of a new Town-wide phone system. SUGGESTED MOTION: I MOVE to APPROVE the request to amend the FY 99/00 Budget for a townwide telecommunications system, and authorize the allocation $250,000.00 towards the purchase of this system. F.\INDIVID\LMTITCC\Budeet Amendment.tc Community Development Director avirr , i Town Manager o?-- I, Revised 2.22000 Oro Valley Public Library 9922.010 2.1 PROJECT GOALS Develop a Master Plan for the entire site taking into account growth of Town Hall, the Police Station as well as the new Library Plan the Library at 15,000 sf for Phase I, expanding by 10,000 sf in Phase II for a total of 25,000 sf Contain construction within the available funds of$1.8 million for Phase I Complete construction of the Library by August 2001 Share the site gracefully with the Town Hall and the Police Station Take advantage of the magnificent views to the east Create outdoor plazas/gathering areas for recreational and cultural activities Develop a strong "sense of place" in the community by providing a coffee area for informal gatherings Build a comfortable, inviting library that encourages people to stay and read Provide generous seating and reading areas Designate separate areas for Children and Young Adults Plan for Friends of the Library activities Provide for current and future needs of technology Provide opportunities for Public Art in the design of the new library Provide adequate parking & public transit access Develop pedestrian and bicycle pathways to the library from adjacent neighborhoods I O O O -, I O O 0 Cn ir- N a,, i a' a' c6 2 c C c) (C3 Ct. -) -) u- Q N 4,4 L ,.,,,,i,.. 0 O N o z N ca Ou ca co H M 1".17 OC Q ti glai x nL 1 NW 1 N v,,. p` '_.A.. 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