HomeMy WebLinkAboutMinutes - Budget and Finance Commission - 2/16/2021MINUTES
BUDGET AND FINANCE COMMISSION
REGULAR SESSION
FEBRUARY 16, 2021
ONLINE ZOOM MEETING
REGULAR SESSION AT OR AFTER 4:00 PM
CALL TO ORDER - Chair Beasley called the meeting to order at 4:00 PM.
ROLL CALL
Present: James Beasley, Chairman
John Latchford, Vice Chairman
David Newell, Commissioner
Cathy Solverson, Commissioner
Michael Mason, Commissioner
Staff Present:Mary Jacobs, Town Manager
David Gephart, Chief Financial Officer
Tobin Sidles, Legal Services Director
Wendy Gomez, Finance and Budget Administrator
Michael Dyckman, Senior Budget Analyst
Josh Nicolson, Councilmember
Attendees: Bernie Eaton, Hilton El Conquistador General Manager
PLEDGE OF ALLEGIANCE - Commissioner Mason led the group in the Pledge of Allegiance.
CALL TO AUDIENCE - No comments were received.
STAFF LIAISON REPORT
Chief Financial Officer David Gephart reported on the following:
- The Strategic Leadership Plan meeting to discuss the two year plan
- Upcoming departmental budget meetings
REGULAR SESSION AGENDA
1.REVIEW AND APPROVAL OF THE JANUARY 19, 2021 REGULAR SESSION MEETING MINUTES
Motion by Commissioner Michael Mason, seconded by Vice Chairman John Latchford to approve the
January 19th, 2021 minutes as written.
Vote: 5 - 0 Carried
2.DISCUSSION AND ACTION ON ELECTING A CHAIR AND VICE-CHAIR FOR THE BUDGET AND
2.DISCUSSION AND ACTION ON ELECTING A CHAIR AND VICE-CHAIR FOR THE BUDGET AND
FINANCE COMMISSION
- Chair Beasley moved to elect Commissioner Latchford as the new chair, effective immediately.
Motion by Chairman James Beasley, seconded by Commissioner Michael Mason to elect
Commissioner John Latchford as the Chair of the Budget and Finance Commission for the coming year.
Vote: 5-0 Carried
- Chair Latchford led discussion for a new Vice Chair. Commissioner Newell nominated Commissioner
Solverson for the Vice Chair position.
Motion by Commisioner David Newell, seconded by Commissioner James Beasley to elect
Commissioner Cathy Solverson as the Vice Chair of the Budget and Finance Commission for the coming
year.
Vote: 5-0 Carried
3.PRESENTATION AND POSSIBLE DISCUSSION OF THE TOWN'S FY 20/21 MID-YEAR FINANCIAL
UPDATE THROUGH DECEMBER 2020
Finance and Budget Administrator Wendy Gomez presented the financial update through December
2020.
Discussion ensued amongst staff and the Commission regarding Agenda Item #3.
Hilton El Conquistador General Manger Bernie Eaten spoke regarding water usage by the golf course
and memberships.
4.DISCUSSION OF ITEMS TO INCLUDE IN THE SCOPE OF WORK FOR A REQUEST FOR
PROPOSAL (RFP) OR FACTORS TO CONSIDER IN CONDUCTING A COMPETITIVE
SOLICITATION FOR THE TOWN'S AUDIT FIRM
Chief Financial Officer David Gephart explained and discussed the RFP document. He requested the
Commission's input on factors to add to the document.
Discussion ensued amongst staff and the Commission regarding Agenda Item #4.
5.PRESENTATION AND POSSIBLE DISCUSSION REGARDING THE STATUS OF WORK BEING
CONDUCTED BY PSPRS CONSULTANTS AND POSSIBLE REVIEW OF CURRENT PSPRS
PENSION FUNDING POLICY
Chief Financial Officer David Gephart reviewed the status of work being conducted by PSPRS
Consultants.
Discussion ensued amongst staff and Commission regarding Agenda Item #5.
The Commission and staff discussed the upcoming Special Session Meeting on March 9th, 2021, and
agreed on beginning the meeting at 3:00 P.M.
COUNCIL LIAISON COMMENTS
COUNCIL LIAISON COMMENTS
Council member Nicolson explained the decision regarding Pusch Ridge is coming very soon.
Council member Nicolson stated the Rancho Vistoso negotiations are ongoing.
Council member Nicolson stated the Westward Look decision will be coming up soon and the upcoming Strategic
Planning Session is available for the public to attend.
Council member Nicolson thanked the Commission for all their work and congratulated the new Chair and Vice
Chair.
FUTURE AGENDA ITEMS
No future agenda items were discussed.
ADJOURNMENT
Motion by Commissioner Michael Mason, seconded by Commissioner James Beasley to adjourn the meeting
at 6:28 P.M.
Vote : 5-0 Carried
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the
Town of Oro Valley Budget and Finance Commission of Oro Valley, Arizona held on the 16th day of February,
2021. I further certify that the meeting was duly called and held and that a quorum was present.
Dated this 17 day of February, 2021.
___________________________
Alison Cote
Legal Secretary