HomeMy WebLinkAboutPackets - Council Packets (1493) AGENDA
ORO VALLEY TOWN COUNCIL
SPECIAL SESSION
AND STUDY SESSION
JULY 10, 2000
ORO VALLEY TOWN COUNCIL CHAMBERS
11,000 N. LA CANADA DRIVE
SPECIAL SESSION
CALL TO ORDER — AT OR AFTER 7:00 PM
ROLL CALL
1. RESOLUTION NO. (R)00-73 A RESOLUTION OF THE TOWN OF ORO
VALLEY AMENDING RESOLUTION NO. (R)00-49 (CONSENTING TO
THE PROSPECTIVE INCORPORATION OF THE VILLAGE OF CASAS
ADOBES) BY REMOVING THE CONDITION THAT JUDGMENT BE
ENTERED WITHIN 15 DAYS OF THE ADOPTION OF RESOLUTION NO.
(R)0O.-49
ADJOURNMENT
STUDY SESSION
CALL TO ORDER — AT OR AFTER 7:00 PM
ROLL CALL
1. REVIEW AND DISCUSSION OF LONG TERM DEBT FINANCING —
2000/01 FISCAL YEAR
2. REVIEW AND DISCUSSION OF 2000/01 FISCAL YEAR BUDGET
ADJOURNMENT
The Town of Oro Valley complies with the Americans with Disabilities Act (ADA).
If any person with a disability needs any type of accommodation, please notify
the Oro Valley Town Clerk at 229-4700.
POSTED: 07/07/00
4:30 p.m.
LH
1
TOWN OF ORO VALLEY
STUDY SESSION PAGE 1 OF 1
COUNCIL COMMUNICATION MEETING DATE: 07/10/2000
TO: HONORABLE MAYOR AND COUNCIL
FROM: Dan L. Dudley, Town Attorney
SUBJECT: Resolution No. (R) 00- 73; Amending Resolution No. (R) 00-49 relating to municipal
incorporation pursuant to ARS § 9-101.01(B)(1), consenting with conditions to an attempt
to incorporate the "Village of Casas Adobes" during the year 2000, and declaring an
emergency to exist.
BACKGROUND: On May 31, 2000, this Mayor and Council adopted Oro Valley Resolution No. (R) 00-49
consenting to the incorporation of the "Village of Casas Adobes" on a prospective basis as long as the
incorporation was completed by December 31, 2000, and included the same territory as approved by Pima
County in the failed 1999 attempt to incorporate the Village of Casas Adobes.
One of the conditions in the Oro Valley Resolution No. (R) 00-49 required that before Oro Valley's consent to
the incorporation was effective, that the Court must enter judgment within fifteen (15) days of the adoption of
our Resolution No. (R) 00-49. The proposed amendment would remove that time constraint and require that the
Casas Adobes parties to Pima County Cause No. 320926 not seek modification, clarification, or reconsideration
of the judgment.
RECOMMENDATIONS: If the Mayor and Council desires to permit Casas Adobes' efforts to incorporate
during the year 2000 to go forward, then the Council should adopt this Resolution.
SUGGESTED MOTION: I move to adopt Resolution No. (R) 00-73 amending Resolution No. (R) 00-49.
ATTACHMENT: Resolution No. (R) 00- 73.
'CI ). , //
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Signature of Town At : ,ey
Cit/i4,4 % 4
'ell
Signature of Town Manager
RESOLUTION NO. (R) 00 - 73
RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO
VALLEY, ARIZONA AMENDING RESOLUTION NO. (R) 00-49, RELATING
TO MUNICIPAL INCORPORATION PURSUANT TO ARIZONA REVISED
STATUTES § 9-101.01(B)(1), AND CONSENTING WITH CONDITIONS TO AN
ATTEMPT BY THE CASAS ADOBES INCORPORATION COMMITTEE, A
POLITICAL COMMITTEE REGISTERED WITH THE PIMA COUNTY
DIVISION OF ELECTIONS ON APRIL 18, 2000 (ID# 025-2000), TO
MUNICIPALLY INCORPORATE THE "VILLAGE OF CASAS ADOBES"
DURING THE YEAR 2000, IN CONFORMITY WITH THE PROVISIONS OF
A.RS. §§ 9-101 AND 9-101.01; AND DECLARING AN EMERGENCY.
WHEREAS, one May 31, 2000, the Town Oro Valley adopted Resolution No. (R) 00-49
consenting to an attempt by the Casas Adobes Incorporation Committee to municipally
incorporate the"Village of Casas Adobes" during the year 2000, contingent upon compliance
with the conditions set forth in that resolution; and
WHEREAS, subsection one (1) (E) of that resolution imposed a condition that a signed entry
of judgment must be entered in Pima County Case No. 320926 within fifteen (15) days of the
enactment of the resolution.
WHEREAS, a judgment has not yet been entered in Pima County Cause No. 320926; and
WHEREAS, the Mayor and Council of the Town of Oro Valley desire to remove that
condition that the judgment be entered within fifteen (15) days of enactment of Oro Valley
Resolution No. (R) 00-49.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro
Valley, Arizona, as follows:
SECTION 1. Section one (1) (E), of Oro Valley Resolution No. (R) 00-49, is amended by
striking that section and inserting in lieu thereof the following:
E. The Casas Adobes parties shall not in any manner object to, seek modifications of,
or reconsider the Court's Judgment Entry in Pima County Superior Court Cause No.
320926, which is anticipated to be entered on or before August 1, 2000.
AMIDd Casas Adobes(4) Office of the Oro Valley Town Attorney 7.7.2000
SECTION 2. Except for the specific amendment set forth in Section 1 above, the Mayor and
Council hereby ratify and reaffirm in all respects Resolution No. (R) 00-49 and the specific
provisions, restrictions and conditions thereof.
SECTION 3. It is necessary for the preservation of the peace, health and safety of the Town of
Oro Valley that this resolution become immediately effective, an emergency is hereby declared
to exist and this resolution shall be effective immediately upon its passage and adoption.
PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona
this 10 day of JULY , 2000.
TOWN OF ORO VALLEY
ATTEST: Paul H. Loomis, Mayor
Kathryn E. Cuvelier, Town Clerk
APPROVED AS TO FORM:
Ali APc;1"--
Dan L. Dudley, Town Attorney
AMDd Casas Adobes(4) Office of the Oro Valley Town Attorney 7.7.2000
JULY 10TH
STUDY SESSION ITEMS
TOWN OF ORO VALLEY
COUNCIL COMMUNICATION MEETING DATE: July 10, 2000
TO: HONORABLE MAYOR& COUNCIL
FROM: David L. Andrews, Finance Director
SUBJECT: Overview and Discussion of Town Long-Term Debt Financing
Efforts for FY 2000-2001
SUMMARY:
During the course of the Town Council's budget review sessions, it was indicated to the Council that staff
would be recommending the financing of several significant projects with long term debt financing. The
purpose of this study session item is to provide an overview of the status of these projects with respect to
financing and answer any questions the Council may have.
The Projects
The following projects are recommended to be funded via long term debt financing:
Description Project Cost Debt Repayment Source
Water System Improvements-Expansion $5,808,750 Water Impact Fees
Naranja State Land Acquisition $3,125,000 Sales & Excise Taxes
Library Construction (15,000 sq. ft.) $2,000,000 Sales & Excise Taxes
Water System—Existing System Upgrades $5,466,250 Water Rates
Water Rights Acquisition $1,000,000 Water Rates
Subtotal $17,400,000 Combination
Contingent Items:
Library— 10,000 sq. ft. shell $862,000 Sales & Excise Taxes
Legal/Court/Admin. Building Expansion $574,000 Sales & Excise Taxes
Library—Related site improvements $264,200 Sales & Excise Taxes
Subtotal— Contingent Items $1,700,200 Sales & Excise Taxes
Grand Total $19,100,200 Combination
The cost figures indicated are for project costs only and do not include costs of issuance, underwriting fees or
reserve funds.
Due to the timing of needs for funding and the ability to save issuance costs, staff is proposing that the projects
be financed by two debt issuances. The first issue would include water system expansion improvements to be
repaid by water impact fees. Council considered this item at its July 5 meeting and gave staff the authorization
to proceed with the issuance process. Staff will return to Council in August for final approval of legal
documents and the sale of bonds.
TOWN OF ORO VALLEY
COUNCIL COMMUNICATION PAGE 2 OF 2
The second issue would combine the land, library, water system upgrades and water rights acquisition into a
single bond issue. Based on the state land auction in December and beginning of library construction in late
November/early December, this combination is feasible. Bonds would be sold in December, soon after the state
land auction. All, of course, depending on Council approval.
The method of sale proposed for each issue is a negotiated sale through the underwriter, Peacock, Hislop, Staley
& Given. Gust Rosenfeld would serve as bond Counsel. A trustee would act on behalf of the Town to purchase
the projects and lease them back to the Town over the length of the payback period on the debt (20 years).
ATTACHMENTS:
1. Cost Detail for the Proposed Projects
SUGGESTED MOTION:
N/A
Zectrif,"
David L. Andrews
Finance Director
0/74141
Chuck Swee
Town Manager
Oro Valley Water Utility
3-Year Capital Improvements Plan
Prepared: June 5, 2000
3-YEAR EXPANSION RELATED IMPROVEMENTS
Project No. i
Project Name Zone 1 Category 1 Total ($)
Wells
1 i New Well I E Expansion 437,500
Sub-Total $437,500
Reservoirs
2 WP#4 0.6 MG Reservoir D Expansion 525,000
r 1
Sub-Total $525,000
Boosters
3 WP #1 D Zone Booster D Expansion 343,750
I
1 4 WP #4 Booster F Expansion 343,750
1 5 WP #14 H Zone Booster H Expansion 343 750
P ,
6 WP #14 I Zone Booster I Expansion 343,750
Sub-Total _ $1,375,000
Mains
7 12-inch Steampump C Expansion 127,500
8 16-inch South C Zone C Expansion 1,113,750
9 12-inch Steampump D Expansion 72,500
10 12-inch Oracle Crossing D Expansion 156,250
11 12-inch CDO Wash Crossing D Expansion 125,000
12 12-inch CDO to WP#1 D Expansion 200,000
.
13 16-inch WP#1 to WP#4 D Expansion 398,750
14 12-inch El Con Main D Expansion 340,000
15 12-inch Well Feed E Expansion 167,500
16 16-inch Oracle Main (20%) F Expansion 300,000
17 12-inch Moore Road Interconnect F Expansion 470,000
Sub-Total $3,471,250
TOTAL $5,808,750
C:\WINDOWS.000\TEMP\expansion table.doc
Town of Oro Valley
General Administration
Supplemental Detail
FY 2000/2001
Estimated Actual FY 2000/2001
6/30/2000 Request
TOV 25th Anniversary Commemoration $ 5,900 $ -
Land
Estimated Price $ 3,000,000 $ -
AZ State Land Dept. Admin. Fees 75,000 -
Professional Services (Surveys, Appraisals, etc.) 50,000 -
Total $ 3,125,000 $ -
Improvements
Townwide Campus Improvements $ 115,489 $ -
Expansion of Legal Services/Court Bldg. - 274,000
Administration Building Expansion - 300,000
Total $ 115,489 $ 574,000
Machinery and Equipment
IS Administrator Laptop Computer $ 2,152 $ -
Hub Town Hall Network 1 ,140 -
Microsoft Office 2000 License Agreements 8,400 -
Y2K Voice Mail Upgrade 5,826 -
Computer Upgrades 160 -
Townwide Telephone System 250,000 -
Ergonomic Seating Council Chambers - 15,000
Total $ 267,678 $ 15,000
Vehicles
Town Wide Pool Car $ 17,080 $ -
TOWN OF ORO VALLEY
COMMUNITY DEVELOPMENT DEPARTMENT
LIBRARY CONSTRUCTION FUND
FISCAL YEAR 2000-2001 BUDGETED EXPENDITURES
D ETAI L
CURRENT YEAR BUDGET YEAR
1999-2000 ESTIMATED DEPARTMENT j MANAGER 2000-2001 COUNCIL
DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL
Site Analysis&Prenuirtunary Design S 144,000 I S 144.000 I S 100,000 I S 100.000 I S -
Library Collections _ - 1,150,000 I 1,250,000
1
Computers,Telecommunications
150,000 150.000
Interior Furnishings ( - - I 300.000 I 300.000
Construction 2.056.0001 2.056.0001
T
Costs of Issuance - I - 100,000 I
SUBTOTAL:EXPENDITURES - 144,000 I 144,000 I 3,756.000 I 3,956,000 I -
T
OTHER FINANCING USES: 1
Transfer to GeneralFund(Reimbursement) - 141000 I
. 1
t i '
CONTINGENCY/RESERVE: 4,000,000 I ' -
1
TOTAL EXPENDITURES ( S 4,144,000( S 144,000 I S 3,756.000 5 4,100.000,$
An.;
Oro Valley Water Utility
1-Year Capital Improvements Plan
Prepared: June 5, 2000
1-YEAR EXISTING SYSTEM IMPROVEMENTS
TO BE FINANCED BY SALE OF BONDS
Project No. _ Project Name Zone Category 1 Total ($)
Wells
1 RV Well #2 Replacement E Upgrades 437,500
2 RV Well #3 Replacement E Upgrades 437,500
Subtotal $ 875,000
Reservoirs
3 Countryside 0.8 MG CS Upgrades i 700,000
4 WP #13 1.0 MG F Upgrades 1,625,000
5 WP #14 0.8 MG G Upgrades 1,300,000
Subtotal $ 3,625,000
Mains
6 16" Main Extension WP#13 F Upgrades 412,500
7 16" Mian From RV to WP#14 G Upgrades 343,750
8 Wells 2 & 3 12" Interconnects E Upgrades 210,000
Subtotal _ $ 966,250
TOTAL $ 5,466,250
May 31. 2000
Oro Valley Public Library
9922.000 2.1
Budget Analysis:
Phase I Site Analysis Schematic Design
March 2. 2000 May 16. 2000
Construction S 1,800,000 S2.110.572
Furniture iture 5300.000 S300.000
Solids & Geotechnical 520,000 S20.000
Architectural Fees 5144.000 5144.000
Library Materials S 1.250.000 S 1.250.000
Public Art 518.000 S18.000
Contingency Fee S380.000 S380,000
Technoloey'Computers 580,00 580,000
53,992,000 S4,302,572
Phase I & II(shell)
Construction/Phase I S1,800,000 S2,110,572
Construction/Phase II shell 5800,000 S615,198
Furniture 5300.000 5300.000
Solids & Geotechnical 520.000 520,000
Architectural Fees 5196,000 5196.000
Library Materials 51,2 5 0,000 S 1.2 5 0,000
Public Art 526,000 S27.000
Contingency Fee 5380,000 5380,000
V
Technology/Computers 580.000 580.000
54,854,000 54,978,770
Additional site items
Entry from La Canada S51,500 —
Entry from Narani a S175.000
Storm sewer extension S37,700 --
Z'f
TOWN OF ORO VALLEY
COUNCIL COMMUNICATION MEETING DATE: July 10, 2000
TO: HONORABLE MAYOR& COUNCIL
FROM: David L. Andrews, Finance Director
SUBJECT: Review and Discussion of 2000/01 Fiscal Year Budget
SUMMARY:
On June 21, the Town Council adopted the tentative budget in an amount of$80,388,577 for FY 2000/01. Final
budget adoption is scheduled for July 19. The purpose of this agenda item is to discuss the status of the General
Fund loan to the Water Connection Fees Fund, the Library Construction Fund and any other issues the Council
may wish to consider.
General Fund Loan
On April 5, 2000 the Town Council adopted an impact fee of$1,774 per equivalent dwelling unit (EDU),
effective July 5, 2000.
The fee calculation assumed that Town buildout of 25,668 EDU's would occur over a 34 year period. The fee
was calculated as follows:
Total Debt Service $45,558,460
Divided by EDU's =25,668
Impact Fee $1,774
The first phase of the expansion-related water system improvements includes upfront oversizing costs. This
makes the average cost for the first phase higher than the $1,774 average amount.
The General Fund loan would makeup the difference between the average cost associated with the first phase
and the overall average cost of$1,774. The loan would be repaid to the General Fund with interest after the
bondholders are paid.
Over the past several weeks, staff has been working with its consultants to refine the amount of borrowing
related to first phase improvements and the related amount of the General Fund loan. The original budget as
presented included $7,240,000 of improvements and a General Fund loan of$1,322,500. The revised figure
assumes $5,808,750 of improvements related to the first phase. The resultant General Fund loan would be
approximately $360,000. This loan amount is based on an engineering estimate that the $5.8M figure will
support 4,400 equivalent dwelling units. The result of this refinement is that the estimated General Fund loan
will decrease by $962,500 ($1,322,500 less $360,000) and that the General Fund's contingency reserve will
increase by that same amount. The final budget has not been modified to date to reflect this favorable result.
TOWN OF ORO VALLEY
COUNCIL COMMUNICATION PAGE 2 OF 2
Library Construction Fund
Library construction, as adopted in the tentative budget, provides $4,000,000 for a 15,000 square feet facility
with no shell. The cost of a 10,000 square feet shell is an estimated $862,000.
Funding for this facility is to be divided equally at $2M each between the Town and Pima County. During the
course of the Town's budget review process, it was discovered that Pima County has planned/budgeted the
following amounts:
FY 2000/01 Design $330,000
FY 2001/02 Construction $1,670,000
The timing of Pima County funding causes a concern because library construction is currently scheduled to
begin in late November/early December. Construction could possibly be completed by the end of the fiscal year
June 30, 2001. The bulk of Pima County funding would not be available until FY 2001/02.
Staff is working closely with Pima County representatives and will try to resolve this issue prior to your
meeting.
2304a;AZ
David L. Andrews
Finance Director
' ,
Chuck Sweet
Town Manager
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WestLand Resources, inc.
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Engineering and Environmental Consultants ir.
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Ce V a11ey
June 23, 2000
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Wn a�e�Q
Mr. Jim Strichlin
PEACOCK, HISLOP, STANLEY, &GIVEN
2999 N. 44th Street, Suite 100
Phoenix, Arizona 85018
RE: POTABLE WATER SYSTEM DEVELOPMENT IMPACT FEES
WESTLAND JOB NO. 206.01
Dear Jim:
As a follow-up to our last conversation, this letter is to clarify the background information supporting the
potable water system development impact fees and the infrastructure capacity of the Oro Valley Water
System serving the projected equivalent dwelling units (EDUs).
The development impact fees were derived using projected infrastructure requirements, estimated costs,
and population projections as developed in the Oro Valley Potable Water System Master Plan, dated
January 2000, prepared by WestLand Resources, Inc. and approved by the Town of Oro Valley Council.
_Based upon the projections of the Water System Master Plan, the Town of Oro Valley Water Utility will
be able to . • .e service within the re•uirements of theater ti it , for—irraTdifibiial 4,400 EDUs
based upon the following infrastructure improvements:
■ All existing system upgrades as shown within the current existing five-year Capital Improvement
Plan(CIP)currently showing a total upgrade projection of$13.5 million.
■ The projected five-year CIP for water system expansion for fiscal years 2000 to 2003; a total of
approximately$5.8 million.
If you have any questions, please don't hesitate to call.
Respectfully,
WestLand Resources, Inc.
Mark F. Taylor, P.E.
Principal
MFT:jc
cc: Alan Forrest, Town of Oro Valley Water Utility
Michael Cafiso
\\Yacko\AdminUobs\206 01\potable water sys impact fee Itr doc
2343 E. Broadway Blvd., Suite 202 • Tucson, AZ 85719 • 520.206.9585 Fax 520.206.9518
�uir.�=.G41eJU 7•JOHi'I iYU.444 r'.G/;j
TOWN OF ORO VALLEY, ARIZONA
WATER DEVELOPMENT IMPACT FSE AND SUBORDINATE
LIEN WATER SYSTEM REVENUE OBLIGATIONS, SERIES 2000
7 YEAR AMORTIZATION
Estimated Sources and Uses of Funds
(iltic.J Fj# c4 &c .. 4„,,..4+ � Se�1lS g -KeV1..uc -LAS 11",0,-,-f
*. ASOURCES
A Revenue Bop $6,675,000,00
So360,000.00
Total $7,03 ,000.i 0
USES
Project Cost $5,808,750,00
Debt Service Reserve Fund Deposit 667,500.00
Underwriting Fees 333,750.00
Estimated Costs of IssuaAce 225,000.00
Total $7,035,000,00
Prepared by;Peacock Hislop
6/29/00
JUIY.G .Gdbb 7• t3Ml'i my.w,+,+ r.3/3
TOWN OF ORO VALLEY, ARIZONA
WATER DEVELOPMENT IMPACT FEE .AND SUBORDINATE
LIEN WATER SYSTEM REVENUE OBLIGATIONS, SERIES 2000
7 YEAR AMORTIZATION
Estimated Debt Service and Reserve Fund Earnings
Fiscal Estimated Less Estimated Estimated
Year Estimated Gross Reserve Fund Net
Ending Interest Estimated Annual and Earnings Annual
(July 1) priniiyal Rates Interest Debt Service Est. (a3 6.0% Debt Service"'
2001 $725,000 7.000% $428,313 $1,153,313 ($36,713) $1,116,600
2002 740,000 7.000% 416,500 1,156,500 (40,050) 1,116,450
2003 790,000 7.000% 364,700 1,154,700 (40,050) 1,114,650
2004 845,000 7,000% 309,400 1,154,400 (40,050) 1,114,350
2005 905,000 7.000% 250,250 1,155,250 (40,050) 1,115,200
2006 970,000 7.000% 186,900 1,156,900 (40, 50) 1,116,850
2007 1,700,000 7.000% 119,000 1,819,000 07,550 1,111, 50
$6,675,000 $2.075,06750,063 5944,513 $7,845,550
* Structured assuming 4,400 total EDUs,629 EDUs annually and a development impact fee of$1,774 per EDU.
Prepared by:Peacock Hislop
6/29/00
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Follow-up I Changes to Budget
Date Department Previous Current Difference Remarks
Positive adds to deficit,(adds expenses)
5/19/00 Review Session
Initial Deficit 0 $ (454,765) $ 454,765
Comm Dev Add'I People 0 $ (8,938) $ 8,938
GOVAC Funding 0 $ (20,000) $ 20,000
Remove 4-Star 0 $ (492,000) $ 492,000
Building Safety Reductions(4-Star) 0 $ 105,000 $ (105,000)
FOP Recommendation(5.38%) 0 $ (101,050) $ 101,050
Sub-Total Deficit $ 971,753
5/22/00 GIS Memo
P&Z Consultants/Sierra Permitting 0 $ (12,000) $ 12,000 Still have$191220 in Budget
GIS Long Range Plan 0 $ 12,000 $ (12,000)
Sub-Total Deficit $ 971,753
5/24/00 Review Session
Add Oracle Rd Admin Costs(Loan) 2500000 $ 2,125,000 $ 375,000
Add Oracle Rd Admin Costs(Add Line) 0 $ 375,000 $ (375,000)
Contract Janitorial Services -80000 $ (46,000) $ (34,000)
Sub-Total Deficit $ 937,753
6/21/00 Budget Adoption
Increase Building Fees 500000 $ 500,000 $ -
Tentative Budget 79888577 $80,388,577 $ (500,000)
Sub-Total Deficit $ 437,753
7/9/00 Additional Changes
Water Loan -1322500 $ (360,000) $ (962,500)
Council Chamber Chairs $ (15,000) $ (7,500) $ (7,500) 151 Allow 1/2 This Year
Conference Table $ (900) $ - $ (900) 131
Conference Chairs $ (2,100) $ - $ (2,100) 131
Public Information $ (15,000) $ (5,000) $ (10,000)- 50,46 Delete Town Page
Color Laser Printer $ (3,948) $ - $ (3,948) •"' 97
General Plan $ (383,800) $ (191,900) $ (191,900) 1/2 Approved Budget(Item 4 of 6/21/00)
Sub-Total Deficit $ (741,095)
Additional FOP(10%vice 5.38%equity) $ - $ (126,300) $ 126,300
Townwide One Time Bonus $ - $ (500,000) $ 500,000
Sub-Total Deficit $ (114,795)
Others
Library
Library Bonds $ (2,100,000) $ (2,300,000) $ 200,000 402 Updated cost for 15kft,5/31 memo
Matt's Ram $ - $ (5,000) $ 5,000 Need to add
Linda VistaTrail $ - $ (28,000) $ 28,000 Need to add
West Lambert Park $ - $ (50,000) $ 50,000 Need to add
7/9/00