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HomeMy WebLinkAboutPackets - Council Packets (1499) AGENDA ORO VALLEY TOWN COUNCIL STUDY SESSION JUNE 12, 2000 ORO VALLEY TOWN COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE STUDY SESSION CALL TO ORDER — AT OR AFTER 6:30 P.M. ROLL CALL 1. 2000 — 2001 TENTATIVE BUDGET OVER VIEW : a. Items continued from 5/31/00: 6:35 p.m. Municipal Debt Service Pages 424-435 6:40 p.m. Oracle Road Improvement District Debt Service Fund Pages 436-440 6:45 p.m. Information Systems Pages 89-123 b. Review of Follow-up Items from 5/31/00 budget session c. Financial Status of 2000 — 2001 Tentative Budget d. Sales Tax Estimates for FY 2001/02 e. General Fund Loan to Water Connection Fees Fund f. Library Construction Fund g. Review of FY 200/01 Funded & Unfunded CIP Items including Legal/Court and Admin Bldg. Expansions h. Considerations to Balance 2000 —2001 Tentative Budget ADJOURNMENT The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Oro Valley Town Clerk at 229-4700. POSTED: 06/09/00 4:30 p.m. rg 1-b MEMORANDUM TO: Mayor and Council FROM: Chuck Sweet, Town Manager David Andrews, Finance Director DATE: June 12, 2000 SUBJ: Follow-up Issues from May 31 Budget Review Session A number of issues were raised during the Mayor and Council's Budget Review Session of May 31. This memorandum serves as staff follow-up to those issues. 1. Issue: Electronic Meter Reading Equipment - Timetable for Implementation Response: Staff will research this issue and provide a status report with regard to implementation. 2. Issue: Oro Valley Water Utility Expenses Response: Staff will accept the challenge to minimize overtime, control expenses for coliform test kits and non-capitalized equipment and spend the full amount of the capital budget. 3. Issue: Water Departments GIS Items Response: The following GIS related items have been deleted from the budget: OPS — Land Surveyor $10,000 GPS Mapping Equipment 25,000 GPS Software 7,000 Total $42,000 4. Issue: $8,000 accounts receivable write-off from Barclay Group's subcontractor Response: This issue has been scheduled for an Executive Session discussion at the Town Council regular meeting of June 21st, 2000. 5. Issue: Possibility of purchasing SAWRSA effluent credits with alternative water resources impact fees Response: The Town Attorney's office will research the legality of this option. 6. Issue: Size/Amount of General Fund Loan to Connection Fees Fund Response: Staff will attempt to have further refinement of this issue by June 12 or 14. • 7. Issue: Sales Tax Revenue Estimates Response: Increased retail sales tax collections by $100,000 for FY 2000/01 due to increased trend indicators over the past few months. Sales tax estimates for FY 2001/02 will be discussed in a separate agenda item. 8. Issue: IGA with Pima County for Library Operations Response: The Community Development Director will report back to Council with regard to this issue. 9. Issue: How much of the budgeted $2,056,000 in construction costs for the Library can actually be spent in FY 2000/01? Response: To be determined. 10. Issue: Financing options for Legal/Court and Administration Building Expansions Response: Staff will report back to Council at your June 12 meeting along with discussion of Funded and Unfunded CIP items. 11. Issue: Linda Vista Trail Acquisition Response: $25,000 will be added to the budget for this item as a "one-time" expenditure and the Community Development Director will determine the amount of funding that would be needed for additional land acquisition. 12. Issue: COPS More Grant Positions Response: Pursuant to the subject memorandum from Chief Sharp as attached, revenue and expense estimates would be reflected as follows: Grant Revenues $25,000 Expenses — Crime Analyst 43,875 Net Cost Increase $18,875 This reduces the cost increase by $32,500 from the original estimated cost increase of $51,375. 13. Issue: Naranja State Land Acquisition Response: Budget as originally presented to Council assumed Town acquisition in FY 1999-2000. State auction will not be until after 7/1/2000 therefore, FY 2000/01 budget has been modified to reflect this change. Staff appreciates the opportunity to review these items with the Town Council. CC: Alan Forrest, Water Utility Director Shirley Seng, Water Utility Administrator Dan Dudley, Town Attorney Brent Sinclair, Community Development Director Danny Sharp, Chief of Police Ar: A Op ,-- .K,, las t 0 2 11000 N. La Canada Dr. 7 Oro Valley, Arizona 85737 Phone (520) 229-4900 FAX (520) 797-2616 DANIEL G. SHARP, Chief of Police 4x; , www.ovpd.org A S NDE D1 ORO VALLEY POLICE DEPARTMENT "INTEGRITY, PRIDE, EXCELLENCE" MEMORANDUM TO: CHUCK SWEET FROM: AgHIEF SHARP DATE: JUNE 1, 2000 RE: COPS MORE GRANT POSITIONS Please be advised when reviewing the basic fact sheets for the COPS MORE 2000 grant it appeared we would be able to hire several different civilian positions, after further review of the grant application it has been determined that the grant is actually quite limited and restrictive. Therefore we will only be applying for one position that of a Crime Analyst. CC: David Andrews Ic Town of Oro Valley Budget Status as of June 12, 2000 FY 2000/01 Town Budget General Fund General Fund Balanced Budget The Town Manager's recommended budget was delivered to the Mayor and Council with the caveat that recurring expenses exceeded recurring revenues by $454,765 and therefore a slight deficit existed. This deficit is due to the timing of Down needs versus the lag in state shared revenues. During the course of the Council's Budget Review Sessions, several issues have come to light, both positive and negative, in terms of the deficit. They may be summarized as follows: Recurring deficit as originally presented $454,765 Community Development — Increased Personnel 8,938 GOVAC Funding 20,000 Decrease in Revenue Estimates (4-Star Hotel) 492,000 Building Safety Reductions <105,000> Town Manager's FOP Recommendation 101 ,050 Janitorial Contract Cost Savings <34,000> GIS Savings <12,635> COPS V Grant — Matching Funds 80,000 COPS More Grant — Matching Funds 18,875 Court Personnel — Savings <35,152> Increased Salary for new Civil Attorney 12,000 Increase in retail sales tax estimates <100,000> Revised Deficit @ June 12, 2000 $900,841 The FOP counterproposal fora 10% pay parity adjustment would add an additional $82,750 to the deficit figure. Genera! Fund Contingency Reserves The following summarizes the general Fund's contingency reserves as of June 12, 2000: Estimated cash carryforward $9,186,414 Plus: Library Bonds — Reimbursement 144,000 Naranja State Land Bonds 2,700,000 Less: One-Time Expenditures 6,226,200* Revised Deficit @ June 12, 2000 900,841 Contingency Reserve $4,903,373 The required reserve at 25% of recurring expenses would be $3.7M ($14.8M times 25 percent). *"One-Time" Expenditures: General Fund Update $386,000 Unfunded CIP Items 321 ,000 CIP Carryforward Items 96,700 Water Connection Fees Fund Loan 1 ,322,500 Dennis Weaver Pool Renovations 1 ,000,000 Linda Vista Trail Acquisition 25,000 Naranja State Land Acquisition 3,075,000 Total One-Time Expenditures x,226,200 Town of Oro Valley Local Sales and Franchise Taxes General Fund Cash Collections by Fiscal Year FY 2001/02 Projections FYE FYE FYE FYE 1998/99 1999/00 2000/01 2001/02 Industry Group Acutals Est. Budget Projected Actuals Construction $2,398,0001 $2.637,000 $2,383,000 $2,764,000 Retail Trade 674,000 1 ,444,000 { 1 ,810,000 $2,300,000 Restaurants & 918,000 968.000 ' 1 ,100,000 $1 ,270,000 Bars & Hotel/Motel Services 256,0001 190.0001 200,000 210,000 Cable Franchise 207,000 C 220,000 'i 233,000 248,000 Tax Other 50,000 123,000 131,000 137,000 Totals $4,503,000 $5,582.000 1 $5,857.000 I $6,929.000 General Fund Loan To Water Connection Fees Fund (To be provided at meeting) f 1 - 1 i ' 1 1 1 U CO1 1 N' N Lnl O � M 0 O CO 1 I CZs� �`0 I- ( `s', f co = Q) °'I N NI 1 co i -o -15_ Cn 4) Ems) E ta I ( 1 0 < I a) -0 I Q Co co = O O N O a) C O O N- N- >, C 4... O O 1 LC) r O CO to N Nf' (\iCO N a) H U o3 `t 1 0 O o N N N- C') GT) O te. (3 t} 6F} , > 1 , o p , . , i I 1 N O O O O O I a) - N O O O 1 O 1 U >- O O O ' O i (6 �} LL A.,., C O O . 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(7) ao 0 . 0 , -_- w wc , Q) _. - N =1N -1O . .= O < H wH CD C a) a) ,- a) , to co t co co >,, • co >, - • • • .c c0 ' Cts co .. as 0 o_ 2 a. 2 a. 2 - :4L2 Zi 1 - May 31, 2000 Oro Valley Public Library 9922.000 2.1 Budget Analysis: Phase I Site Analysis Schematic Design March 2, 2000 May 16, 2000 Construction $1,800,000 $2,110,572 Furniture $300,000 $300,000 Solids & Geotechnical $20,000 $20,000 Architectural Fees $144,000 $144,000 Library Materials $1,250,000 $1,250,000 Public Art $18,000 $18,000 Contingency Fee $380,000 $380,000 Technology/Computers $80,000 $80,000 $3,992,000 $4,302,572 Phase I & II(shell) Construction/Phase I $1,800,000 $2,110,572 Construction/Phase II shell $800,000 $615,198 Furniture $300,000 $300,000 Solids & Geotechnical $20,000 $20,000 Architectural Fees $196,000 $196,000 Library Materials $1,250,000 $1,250,000 Public Art $26,000 $27,000 Contingency Fee $380,000 $380,000 Technology/Computers $80,000 $80,000 S4,854,000 $4,978,770 Additional site items Entry from La Canada $51,500 — Entry from Naranj a $175,000 Storm sewer extension $37,700 — Town of Oro Valley FY 2000/01 Capital Improvements Plan Item Amount Hearing Room Audio-Visual system I $60,000 Community Development Vehicles — P & Z 26,000 Parks Maintenance Vehicles 27,000 Replace Prog. Marked Patrol Vehicles 1310000 Replace Prog. Unmarked Admin. Vehicles 38,000 Mobile Data Terminals 55,000 Expansion of Legal Services/Court Building l 274,000 Community Development Vehicles — building Safety 36,000 Xerox DC265 Digital Copier — Administration 12,400 Ergonomic Seating Council Chambers 15,000 Administration Building Expansion 300,000* Voice Recognition System 21 ,000* Total $995,400 * Unfunded Items classified as "one-time" expenditures. Should the Council consider financing the two building expansions ($574,000) along with the library and state land, the annual debt service would be approximately $53,800. This assumes financing over a 20 year period © 7.0%. Town of Oro Valley FY 2000/01 budget Listing of New Positions Department/Division Position Salary&Benefits Legal Civil Attorney $ 61,300 Planning &Zoning Planner I 40,723 Planning &Zoning Construction Inspector 44,811 Planning &Zoning Engineering Technician 44,603 Planning &Zoning Civil Engr. Technician 55,529 Planning &Zoning Dev. Tech. II 32,282 Building Safety Plans Examiner 51,432 Building Safety Building Inspector I 43,996 Building Safety Building Inspector I 43,996 Library Services Managing Librarian 72,946 Library Services Circulation Manager 26,748 Library Services Information Specialist 26,748 Parks & Recreation Park & Field Monitor 17,943 rParks & Recreation Natural Res. Coordinator (.5) 22,502 Parks & Recreation Recreation Leader(.5) 18,967 Police Patrol Sergeant 61,810 Police Records Clerk I 26,333 Police Grant Contingent Officers (6) 80,000 Police Grant Contingent-Crime Analyst 18,875 Court Baliff/Marshall 45,379 Subtotal General Fund i $ 836,923 Public Works Heavy Equipment Operator 34,456 Public Works Traffic Section Crew Leader 41,762 Public Works Traffic Technician 32,522 Public Works Traffic Technician 32,522 Public Works Contract Coordinator(.5) 21,072 Public Works Civil Engr. Technician 47,425 Public Works Clerk Receptionist (.5) 13,565 Subtotal Highway Fund $ 223,324 Public Works Civil Engr. Designer $ 52,452 Public Works Bicycle Program Coordinator 43,156 Public Works Contract Coordinator(.5) 21,188 Subtotal TW Dev. Impact Fees Fund $ 116,796 . Public Works *Full Time Driver $ 23,487 Public Works i Full Time Driver 23,487 Subtotal Public Transportation Fund $ 46,974 ' Water Utility Construction Inspector $ 36,881 Water Utility Construction Inspector 36,881 Subtotal Water Utility Fund $ 73,762 GRAND TOTAL $ 1,297,779 /e General Fund Loan To Water Connection Fees Fund On April 5, 2000 the Town Council adopted an impact fee of $1 ,774 per equivalent dwelling unit (EDU), effective July 5, 2000. The fee calculation assumed that Town buildout of 25,668 EDU's would occur over a 34 year period. The fee was calculated as follows: Total Debt Service $45,558,460 Divided by EDU's =25,668 Impact Fee $1 ,774 The first phase of the expansion-related water system improvements includes upfront oversizing costs. This makes the average cost for the first phase higher than the $1 ,774 average amount. The General Fund loan would makeup the difference between the average cost associated with the first phase and the overall average cost of $1 ,774. The loan would be repaid to the General Fund with interest after the bondholders are paid. Dx-e-k-yiiitaici--d (0-1)_-(_6 a 1l , 4 ! 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