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HomeMy WebLinkAboutPackets - Council Packets (1520)Council Meeting Budget Study May 9, 2018 Community and Economic Development Department FY 2018-19 Recommended Budget May 9, 2018 Oro Valley strives to be a well-managed community that provides all residents with opportunities for quality living. Oro Valley will keep its friendly, small-town, neighborly character, while increasing services, employment and recreation. The Town’s lifestyle continues to be defined by a strong sense of community, a high regard for public safety and an extraordinary natural environment and scenic views . Community and Economic Development Director Economic Development Inspection and Compliance Permitting Planning Business and Development Process Department Work OPPORTUNITY Administration Economic Development Planning INTEREST Economic Development Permitting Planning APPLICATION Administration Permitting Planning Economic Development REVIEW Administration Economic Development Inspection and Compliance Permitting Planning APPROVALS Inspection and Compliance Permitting Planning CONSTRUCTION AND OPEN Economic Development Inspection and Compliance Department Budget Summary (FY 18 -19) Budget Distribution FTE Expenditures Administration 1.6 $275,431 Economic Development 1.0 $113,688 Inspection and Compliance 9.0 $813,336 Permitting 9.98 $1,152,139 Planning 6.3 $619,504 Total 27.88 (FY 17-18 27.86) $2,869,324 (FY 17-18 $2,845,587) Residential Building Permits, $1,271,000, 59% Commercia l Building Permits, $506,596, 24% Other Fees, $354,499, 17% Revenues Administration Economic Development Inspection and CompliancePermitting Planning Department Work Strategic Plan Focus Areas: •Economic Development •Complete Community •Land Use and Design Strategic Plan: Economic Development Streamline Internal Review Electronic for planning and permitting Oro Valley Main Streets Economic Expansion Zone Update Annexation Growth Analysis Business Retention/Expansion Business Attraction and Marketing Regional Partnerships Strategic Plan: Complete Community Oro Valley Main Streets Streamline Development Review Inspection and Compliance Permitting Planning Zoning Code Updates Outdated policies Strategic Plan: Land Use and Design Oro Valley Main Streets Growth Areas Design Standards Questions? Community and Economic Development Public Works FY 2018-19 Recommended Budget May 09, 2018 Department Budget Summary FY 2018-19 Budget Distribution FTE Expenditures Revenue General Fund 33.39 3,416,271$ 1,558,300$ Highway Fund 27.15 4,626,036$ 4,108,359$ Stormwater Utility Fund 10.25 3,348,599$ 3,409,000$ 70.79 11,390,906$ 9,075,659$ Roadway Development Impact Fee Fund 0.00 1,830,000$ 770,964$ PAG/RTA FUND 0.00 12,587,000$ 12,286,500$ 0.00 14,417,000$ 13,057,464$ Overall Budget 70.79 25,807,906$ 22,133,123$ Budget Increase in three areas $2.0M Grant Capacity –Stormwater $371K Impact Fee Reserves –La Cholla Blvd and La Cañada & Moore Intersection $6.0M additional PAG Funding for La Cholla FY 2017-2018 Budget Distribution 17,544,529$ 15,831,580$ Public Works Department Community Goals: High-quality and well- maintained Town Assets, including streets, infrastructure and facilities Administration Transportation Engineering Transit Services Fleet Maintenance Facility Maintenance Streets & Drainage Maintenance Stormwater Utility Strategic Plan Operations Department Implementation Public Works Administration Cartegraph -Public Works Maintenance Management System (PWMMS) On-going efficiency and operations improvements Work plans Operations Cost Review Asset inventory Roads Stormwater Facilities Fleet Signs / Stripping Signals Engineering Division Engineering Division Traffic Engineering Pavement Preservation Signals & Lights Regional Coordination & Funding Signs & Stripping Construction Management & Inspections Development Goal: An integrated and connected transportation network that enhances mobility for people and goods. Strategic Plan Engineering Division Construction Management & Inspections Public Infrastructure Inspection and Acceptance Management of Contractors for large roadway projects Pavement Preservation Overall Condition Index Goal : 76 Regional Local Road Repair Coordination Traffic Engineering Traffic Impact Analysis and Safety Plans Intersection Construction Development Goal: Diverse transportation choices that are safe, user-friendly, efficient and accessible, that maintain the lifestyle of residents, and that support employees, visitors and the local economy. Strategic Plan Operations Division Operations Division Fleet Maintenance Facility Maintenance Vegetation Maintenance ADC Inmate Program Minor Construction Projects Street Maintenance Plan for, manage and maintain Oro Valley’s assets, including streets, infrastructure and facilities to ensure long -term value to the community. General Plan Operations Division Street Maintenance Asphalt Repair Erosion Control/Repair Vegetation Maintenance Sweeping Sidewalk Repairs Fleet Maintenance Internal Preventative Fleet Management External Contractor Maintenance Administration and Service Scheduling Facility Maintenance Small facility upgrades and routine repairs Contract Performance Oversight Transit Service Promote a safe, integrated and comprehensive transit system that increase public access to mass transit and improves community mobility. Transit Service Operations Grant Management Access & Mobility Regional Partnership Community Passengers Administration General Plan Transit Service Administration Customer Service Planning and RTA & ADOT Partnerships Operations 51,000 annual passenger trip 568,000 service miles Grant Management 5310 Grant for 5 Vehicle Replacement Funding for Driver Training Support Oro Valley Transit Service in their goals to comminute to build a positive, professional and customer-responsive division that acts as a leading proponent and advocate for mobility. General Plan Stormwater Utility Stormwater Utility MS4 Compliance Stormwater Utility Commission Pima County Flood Control Development Review Drainage & Channel Maintenance Local Small Construction Projects & Mitigation Development Goal: Sustainable and innovative public services and utilities that service the current and future needs of the community. Strategic Plan Stormwater Utility MS4 Compliance State & Federal Compliance Public Education & Outreach Local Small Construction Projects & Mitigation Responding to local drainage inspection issues Responding to Constituent Concerns Drainage & Channel Maintenance Pre-Monsoon Wash & Channel Maintenance Culvert and Basin Management Accommodate community services and utilities that meet the larger community needs and goals. General Plan Public Works La Cholla Blvd La Cañada Dr. at Moore –Intersection Palisades Multi-use path Tangerine Rd –Safeway Entrance Rancho Vistoso Street Lights Circuit #1 Town Facilities-Roof Replacements Tennis Courts Improvement Calle Buena Vista low water crossing Planned Projects A well maintained & prepared community is Oro Valley It’s what set us apart Questions Parks & Recreation Fiscal Year 2018/2019 Budget Presentation May 9, 2018 Strategic Plan Implementation Focus Area Goals Parks & Recreation A high-quality parks, recreation, and open space system that is accessible, comprehensive, connected and serves the community’s needs. Town Assets High-quality and well-maintained Town assets, including streets, infrastructure and facilities. Cultural Resources The protection and preservation of significant cultural sites, prosperities and resources that enhance community character and heritage. Transportation Diverse transportation choices that are safe, user-friendly, efficient and accessible, that maintain the lifestyle of residents, and that support employees, visitors and local economy. Divisions Parks & Recreation Department Administration Aquatics Park Maintenance Recreation & Cultural Community Center and Golf Fund it’s in our nature Administration Division Deputy Director New recreation software Cartegraph asset management system Strategic Plan Goals •Parks & Recreation •Transportation Aquatics Division Lifeguard recruitment and retention Swim teams and programming Swim meets, Synchro meets, and Triathlons Improved water quality and filtration system Strategic Plan Goals •Parks & Recreation •Town Assets Recreation & Cultural Division Special Events and Recreation Programs I Can Too!programs Steam Pump Ranch improvements Chicken Coop stabilization Implementation of landscape plan Strategic Plan Goals •Cultural Resources •Parks & Recreation •Town Assets Park Maintenance Division James D. Kriegh Park ball field upgrade Overseed sport fields Extension of Naranja large dog park Replace target backstops at Archery Range Strategic Plan Goals •Parks & Recreation •Town Assets Comparison FY17/18 and 18/19 General Fund Program Expenditures $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 Administration Aquatics Park Maintenance Recreation & Cultural Services TOTAL General Fund Expenditures FY17/18 FY18/19 Community Center Community Events Grow membership Tennis operations Strategic Plan Goals •Parks & Recreation •Town Assets Troon Operations Focus on tournaments and outside play Jr. Golf programming and development Membership retention Strategic Plan Goals •Parks & Recreation •Town Assets Comparison FY17/18 and 18/19 Community Center Fund $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 Community Center Operations Golf & Contracted Operations Capital Transfers TOTAL Community Center Fund Expenditures FY17/18 FY18/19 Questions Community Center and Golf Project Increase fitness space Golf course improvements Food & Beverage transition Strategic Plan Goals •Parks & Recreation •Town Assets Ground Floor Reconfiguration Main Entrance into Golf Pro-Shop and Overlook Fitness & Tennis Entrance Parking Lot Golf Putting Greens 2 nd Floor (Overlook) Reconfiguration Main Entrance into Golf Pro-Shop and Overlook Golf Putting Greens Outdoor Flex-Space Proposed Area Outdoor Flex-Space Concept Main Golf Pro-Shop/Overlook Entrance Modification Conceptual Design Main Golf Pro-Shop/Overlook Entrance Modification Community Center Reconfiguration Details Community Center Reconfiguration -$2.2M Preliminary Project Schedule: Building flow better –now singular flow that connects building Restaurant better positioned and adds outdoor flex -space ADA –Building already in ADA access compliance Addition of elevator enhances accessibility Addition of front entrance reconfiguration also enhances ADA accessibility J J A S O N D J F M A M J J A S O N D J F M A M J Design Phase Contracting Phase Construction Phase 202020182019 Golf Course Improvements Detail Irrigation replacement which includes: Turf reductions Bunker reconfigurations Project Cost: $3.8M for both courses –spent over two years Project Schedule: J J A S O N D J F M A M J J A S O N D Design Phase Contracting Phase Construction Phase J J A S O N D J F M A M J J A S O N D Design Phase Contracting Phase Construction Phase 2018 2019 2019 2020 18 Holes on Cañada Course 18 Holes on Conquistador Course Community Center and Golf Project Questions Strategic Plan Goals •Parks & Recreation •Town Assets Capital Improvement Program (CIP) FY 2018-19 Recommended Budget May 9, 2018 FY 2018-19 Recommended CIP -$31,542,192 Capital Improvement Program (CIP) FY 18/19 CIP –Streets and Roads Widening of La Cholla Boulevard, from Overton to Tangerine - $12,729,000 Funding from RTA, PAG and $800,000 in roadway impact fees Two-year project; additional $9.2M in RTA funding for FY 19/20 La Cañada and Moore intersection improvement -$1,000,000 Funding from roadway impact fees Specific improvement (traffic light, roundabout, etc.) to be determined Pavement preservation -$800,000 Arterials and collectors Local roads funded through Pima County property tax Palisades multi-use path -$585,000 Included $300K contribution for developer portion of the project –will now be handled separately and Tentative Budget will include $285K for this project Sun City street lights -$435,000 Tangerine Access to Safeway (1st Ave) -$250,000 FY 18/19 CIP –Water System Nakoma Sky replacement well -$1,500,000 Drilling and equipping; concurrent with development activity at the site Steam Pump replacement well -$700,000 Drilling; equipping to take place in FY 19/20 Funding from potable water impact fees La Cholla Boulevard main relocation -$600,000 Lambert to Tangerine; in association with roadway widening project Northwest Recharge, Recovery and Delivery System -$600,000 Program support services, pipeline route study and preliminary design for partnered projects Funding from alternative water impact fees, groundwater preservation fees, Central Arizona Project (CAP) funds Tucson Water wheeling –Oracle/Hardy -$450,000 Allows for additional 150 acre feet of CAP water through the Tucson Water system Hydropneumatic tank replacements -$200,000 Public Safety FY 18/19 CIP -Public Safety, Parks & Recreation Police evidence facility and southern substation building - $3,370,442 Property expansion for evidence facility and substation space $650,000 General Fund transfer plus $2,070,442 rollover Police impact fees $650,000 Parks and Recreation Community Center improvements -$3,080,000 Bond-funded improvements -$3,000,000 Golf course irrigation replacement -$1,800,000 Facility remodel and space repurposing -$1,200,000 Tennis court improvements -$80,000 James D. Kriegh Park ballfield renovations -$340,000 Steam Pump Ranch improvements -$75,000 Stormwater System FY 18/19 CIP –Stormwater, Vehicles, Other Catalina Ridge channel repair (grant contingent) -$2,000,000 Calle Buena Vista at Carmack wash –low flow culvert -$250,000 Vehicle Replacements -$816,750 Courthouse remodel -$200,000 Seating, space and technology improvements Roof replacements -$252,000 Recreation software upgrade -$60,000 Other Public Facilities, Technology Police, Parks & Recreation, CED, Public Works, Administration Questions?