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AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION FEBRUARY 17, 1999 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS —TOWN MANAGER The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE —According to the Arizona Open Meeting Law, the Town Council may only discuss matters listed on the Town Council Agenda. Matters brought up by the public under "Call to Audience"cannot be discussed by the Town Council as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. 1. CONSENT AGENDA (Consideration and/or possible action) A. Minutes — 1-25-99; 2-3-99 B. Finance Report for Month Ended December 1998 C. Approval of request for sponsorship of Mike Boyd, Pima County Board of Supervisor Town Hall Meeting D. Resolution No. (R)99-19 Approval of 1999 Local Law Enforcement Block Grant (LLEBG) Application E. Resolution No. (R)99-20 Approving the establishment of a crosswalk on Mandarin Lane at Strada Patania F. Resolution No. (R)99-21 Approving the establishment of a crosswalk on Rancho Vistoso Boulevard at Placita Meseta Dorada G. Resolution No. (R)99-22 Application for Federal Grant under the Elderly & Persons with Disabilities Program H. Resolution No. (R)99-23 —Authorizing the purchase of Mobile Data Terminals Software from VisionTek, Inc., a sole source vendor r r I. Appointment of Frank Butrico and Tom Vetrano to serve on the Mayor and Council Compensation Task Force 2. CONTINUED PUBLIC HEARING - ORDINANCE NO. (0)99-04 PROPOSED AMENDMENTS TO THE ORO VALLEY ZONING CODE REVISED, CHAPTER 6, ADDING ARTICLE 6-3, R1-72 SINGLE FAMILY RESIDENTIAL DISTRICT (CONTINUED FROM 2-3-99) 3. PUBLIC HEARING - ORDINANCE NO. (0)99-06 OV9-96-8 REQUEST FOR EXTENSION OF TIME LIMIT FOR SAN JOSE PLAZA REZONING (PROPERTY LOCATED ON THE EAST SIDE OF ORACLE ROAD NORTH OF EL CONQUISTADOR WAY, AND WEST OF THE EL CONQUISTADOR RESORT PATIO HOMES) 4. PUBLIC HEARING - RESOLUTION NO. (R)99-24 ADOPTION OF THE TOWN OF ORO VALLEY CAPITAL IMPROVEMENTS PLAN, FEBRUARY 1999 5. OV12-98-19 CANADA DEL ORO RIVERFRONT PARK DEVELOPMENT PLAN (PROPERTY LOCATED SOUTH OF LAMBERT LANE AND WEST OF LA CANADA DRIVE) 6. REQUEST FROM CANYON DEL ORO HIGH SCHOOL DEPARTMENT OF SPECIAL EDUCATION/SPECIAL SERVICES TO CLEAN DENNIS WEAVER PARK TOWN MANAGER'S REPORT ENGINEER'S REPORT FINANCE DIRECTOR'S REPORT COMMUNITY DEVELOPMENT DIRECTOR'S REPORT POLICE CHIEF'S REPORT COUNCIL COMMITTEE REPORTS CALL TO AUDIENCE-According to the Arizona Open Meeting Law, the Town Council may only discuss matters listed on the Town Council Agenda. Matters brought up by the public under "Call to Audience"cannot be discussed by the Town Council, as they have not been placed on the . a endaAnyitems must be addressed to the whole Council, not a specific g member. In order to speak during "Call to Audience", please specify what You wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 02/10/98 4:30 P.M. Ih r r Agacket of agenda materials as listed above is available for public inspection at p least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:30 a.m. — 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify Kathryn Cuvelier, Town Clerk, at 297-2591. r r INSTRUCTIONS TO SPEAKERS Members of thep ublic have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. IfY ou wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. r r MINUTES ORO VALLEY TOWN COUNCIL STUDY SESSION D*- F JANUARY 25, 1999 ORO VALLEY TOWN COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE STUDY SESSION - AT OR AFTER 6:00 P.M. CALL TO ORDER - 6:12 P.M. ROLL CALL PRESENT: Paul Loomis, Mayor Paul Parisi, Vice Mayor Cheryl Skalsky, Council Member Dick Johnson, Council Member Fran LaSala, Council Member STAFF PRESENT: Chuck Sweet, Town Manager Werner Wolff, Police Chief Tobin Sidles, Town Attorney Don Chatfield, Community Development Director Jeff Grant, Human Resources Director Roxana Garrity, Deputy Town Clerk Mayor Loomis moved item#4 to the beginning of the agenda. 4. DISCUSSION OF PROPOSED AMENDMENTS TO THE ORO VALLEY PERSONNEL POLICY AND PROCEDURES—HUMAN RESOURCES DIRECTOR Human Resources Director Jeff Grant reviewed proposed changes to the Personnel Policy and Procedures Manual. He explained that most changes were minor and cosmetic in nature with some changes reflecting federal and state mandates. Mr. Grant stated that the revised policies will be presented to Council at a future meeting for their final approval. In answer to a question from Council Member Johnson, Mr. Grant explained that sick time may be taken for doctors appointments, etc. Vice Mayor Parisi stated that Jim Bloomfield and Doug Reedy were present and would like to resume talks from one year ago regarding the recognition of the Fraternal Order of Police (F.O.P.) as the bargaining agent to represent the police officers. He stated that he will be working with the F.O.P. to create some dialog to present to the Council. Mr. Grant passed out the draft personnel policy regarding the Annual Employee Forum which he explained was originally drafted a year ago when meetings were first being held with the F.O.P. 01/25/99 Study Session Minutes 2 Oro Valley Town Council Council Member Skalsky stated that she felt the Police Chief should be the one for the officers to go to with departmental problems. If items could not be dealt with by the Chief(or direct supervisors) and a compromise or understanding could not be reached, then they would come before the Council. She stated that each department head should be able to run their own department and that the structure and flow of command should be observed. Vice Mayor Parisi stated that collective bargaining provides the opportunity for representatives to work on the behalf of the entire group. He stated that in the past,the F.O.P. has not felt that they had the proper dialog with the Council. The proposed Annual Employee Forum would provide them the opportunity to work with the Council. Council Member Skalsky asked if the draft personnel policy regarding the Annual Employee Forum was for all employees or just for the F.O.P. Vice Mayor Parisi stated that this was just the beginning of the process. Sergeant Doug Reedy stated that the only issues the F.O.P. would attempt to address with the Council Liaison would be labor issues or wages. He stated that they would not violate their procedures or attempt to circumvent the Chief's authority. He explained that they wanted some type of formal structure that recognizes the F.O.P. as the bargaining agent for the police officers and that they would be able to work with the Council Liaison. Mr. Reedy asked if the proposed date of the Annual Employee Forum policy could be changed from February 15 of the fiscal year to March 1st. He stated that the Council has been supportive of the Police Department and the officers, but council members and department heads change. He expressed his concern and stated that they were looking for guarantees for the future. He stated that if there were items that could not be resolved and the Council Liaison felt it necessary,then they would like to be able to present it to Council for their consideration. Town Manager Chuck Sweet explained that this proposed personnel policy would be adopted by ordinance so any changes would also require adoption by ordinance and a public hearing. In answer to a question from Council Member LaSala regarding the upcoming initiative, Mr. Reedy stated that the F.O.P. will be discussing the issue at their next meeting. Jim Bloomfield, President of the F.O.P. stated that they are approaching the proposed personnel policy regarding an Annual Employee Forum and the initiative as lateral options to present to the F.O.P. members. Council Member LaSala stated that he would like to see wording added to the proposed policy referring to the fact that the department heads would not be circumvented. r 01/25/99 Study Session Minutes 3 Oro Valley Town Council Sergeant Reedy stated that specific wording is already in place in their rules and procedures regarding the chain of command, discipline, etc. Council Member Skalsky stated that she felt that the Annual Employee Forum as proposed should be for the police department and the F.O.P. If other departments felt the need to have the same type of policy,then they could come forward with their proposal. Vice Mayor Parisi stated that with the combination of the Employee Focus Group and recognizing the F.O.P. , they would be able to continue to come up with new, improved policies. He further stated that he would like to meet with the F.O.P. as soon as possible to work on wording for either a policy or a resolution. He said that he then would relay the information to the Council. CONSENSUS: Items to be addressed would include adding the wording "or Council Liaison"to Section 2 of the Annual Employee Forum draft personnel policy. Also, add additional wording that provides for unresolved issues to be moved to the next Council meeting for consideration but only if the item could not be resolved with the department head and Council Liaison. It was also the consensus of Council that Mr. Grant make the proposed changes to the Policies and Procedures Manual and present it to Council in ordinance form. Mayor Loomis recessed the meeting at 7:00 p.m. The meeting resumed at 7:10 p.m. 1. REVIEW OF "MESSAGE ON HOLD" SCRIPT Town Manager Chuck Sweet explained that some council members have indicated a desire to discuss the wording of the script that is currently on the Town's Message on Hold system. Council Member Skalsky stated that she felt the script should say that all the council members are willing to meet with citizens by appointment and not just the Mayor. CONSENSUS: It was the consensus of the Council that the wording would be changed to state that the "Oro Valley Mayor and Council" are available to meet with citizens by appointment. 2. REVIEW OF ANNEXATION POLICY & REQUESTS Town Manager Chuck Sweet presented the Town's current policy for annexation as written in May, 1995 for Council's review. He also stated that he has had several requests for annexation come into his office. Mr. Sweet reviewed a map showing the current annexation requests from Vistoso Partners, Tremont Trust, a request from Ann Alden and a request brought forward from George Constantini (last two requests not reflected on map). 01/25/99 Study Session Minutes 4 Oro Valley Town Council Council Member Johnson stated that he felt it was time for the Council to take a look at what they would ultimately like the Town to be as far as squaring up the Town's boundaries and then come up with the appropriate policy. Then when the Town Manager receives requests and the necessary papers, he would know if he should move forward with the requests. In answer to a question from Council Member LaSala, Town Attorney Tobin Sidles stated that all the properties that have currently requested annexation are in the proposed Town of Tortolita if they win their lawsuit. Mr. Sidles further explained that there has been no stay against the Town of Oro Valley and the Town can legally move forward. Vice Mayor Parisi stated that when Oro Valley worked on the General Plan, the Town's "sphere of influence"was considered. He stated that there are many people who want to live in the Town of Oro Valley and if it makes sense when considering the General Plan, zoning, etc., then the Town should seriously consider annexation. In answer to a question from Council Member LaSala, Community Development Director Don Chatfield stated that to the best of his recollection,the properties that have requested annexation are zoned low-density residential. He also explained that the General Plan did establish the boundaries for annexation and thus established the policies for annexation. Mayor Loomis addressed the eight guidelines that should be considered for annexation of unincorporated areas. He stated that he also felt that they should look at the planning area as defined in the General Plan and decide if it is still realistic. Mr. Chatfield stated that the current General Plan was adopted in July, 1996. Under the five year update policy,they would be looking at July, 2001 for adopting any revisions. He explained that they would begin the update process late in 1999. George Constantini, citizen, stated that there are many groups of people who would like to be annexed into the Town of Oro Valley. He stated that the enthusiasm for annexation by the neighbors would take the annexation up to Moore Road if all the annexation requests were approved. In answer to concerns expressed by Council Member LaSala, Mr. Sidles explained that the Town's position has been that whether a mandate is issued or not, once an opinion is issued by the Court of Appeals,then that opinion can be relied upon. He explained that relying on the case as previously decided, the Town can move forward. Council Member Skalsky stated that the Council needs to look out not only for the Town's citizens, but also needed to consider the requests of the neighbors who want to be part of the Town. Council Member Johnson stated that he would like to have some direction for the Town Manager to proceed in a prioritized manner on the requests for annexation. r 01/25/99 Study Session Minutes 5 Oro Valley Town Council Council Member Skalsky stated that she would like to see the current annexation requests put on the Council's agenda for consideration. 3. "DRAFT" ORDINANCE AMENDING TOWN MAGISTRATE TERM FROM TWO YEARS TO FOUR YEARS Town Attorney Tobin Sidles stated that some discussion has taken place regarding extending the Town Magistrate term from two years to four years to be more consistent with terms of other department heads. He explained that state law allows either a two year or four year term. He asked Council for their thoughts. Council Member Skalsky stated that she felt very strongly that the term for the magistrate position should be two years. She stated that the judicial system is separate and four years is too long. She stated that after two years,the position should be reconsidered. She stated that Councils change every two years and the magistrate position should also be considered every two years. Vice Mayor Parisi stated that he felt that four years would be more appropriate. He stated that when the Council was considering the term, it was recommended by the state courts that the magistrate term be for four years. He stated that they did not want to make the position a political issue. Council Member Johnson stated that it takes a while to make a program efficient. He stated that he supported the four term to allow time for the program to take off. Mayor Loomis stated that he was in favor of a two year term. He stated that past experience has shown that reviewing the position for a magistrate every two years, does not interfere with the job. He said that he was not sure there was enough background to support changing the contract to four years. Mayor Loomis stated that if Council decided to look into a four term, he would like to have feedback from other towns. CONSENSUS: It was the consensus of the Council that the item would be temporarily tabled and the Town Attorney would conduct further research and bring back the data to Council. 5. DISCUSSION REGARDING CITIZEN ADVOCATE PROGRAM Council Member Johnson explained that he has met with Bill Adler and discussed what Mr. Adler's contribution to the Town could be and where he could best serve the Town. Mr. Adler expressed his interest in being a Citizen Advocate who would work through many aspects of the Town. Council Member Johnson stated that they discussed the structure of the role and what authority the position might carry. He explained that Mr. Adler submitted his ideas on the position. r 01/25/99 Study Session Minutes 6 Oro Valley Town Council Council Member Skalsky stated that she felt strongly that the Citizen Advocate Program was an excellent idea and that Mr. Adler was the one for the position. She stated that it would be very vital that the right person be placed in the position. Council Member Skalsky stated that Mr. Adler has the background, expertise and integrity for such a position. She also said that if Mr. Adler left the position, the position should be terminated. Mayor Loomis agreed that the Citizen Advocate position was an important position. He stated that he felt the position had a lot of opportunities and he was not convinced that one person could handle it by him self. Mayor Loomis stated that he thought there could be a group of resources for the Citizen Advocate depending on the various proj ects. He stated that he would like to include the requirement that the Citizen Advocates would have to be graduates from the Citizen's Planning Institute. Council Member Skalsky stated that a requirement should also be that the Citizen Advocate have past service to the Town. She also wanted to see Mr. Adler receive the top position and that he gets the recognition he deserves. Council Member Johnson stated that he would work with Mr. Adler and the Town Manager to clarify the scope of the position and set the parameters. Council Member LaSala stated that the position was somewhat confusing and felt further study should be done. Mayor Loomis and Council Member Johnson agreed that further study needed to be done and that the process would need to be refined. Community Development Director Don Chatfield stated that he felt the Town already had a Citizen Advocate Program through the Town employees. He said that staff advocates for the needs and desires of the Town's citizens. He stated that he wanted to make sure that the process would not create an adversarial role in public hearings. He also felt that there should be a process in place before public hearings were heard where staff and the Citizen Advocates worked out any issues. He also stated that he wanted to make sure that staff knew that the Town recognizes and appreciates their commitment to the citizens. Council Member Johnson agreed with Mr. Chatfield's concerns and stated that they would need to look carefully at the goals and objectives of such a position(s). Town Manager Chuck Sweet stated that the Advisory Boards and Commissions should also be included in the process so that they would understand how the Citizen Advocate position would fit into the scheme of things. Mayor Loomis referenced the Mission Statement as presented by Mr. Adler and stated that he agrees that the advocate would elicit citizen comment on the facts and stimulate citizen participation. He stated that this position would not take away the staff's input. 01/25/99 Study Session Minutes 7 Oro Valley Town Council Council Member LaSala stated that we would need to exercise caution. He agreed with Mr. Chatfield that staff serves as citizen's advocates. ADJOURNMENT MOTION: Council Member LaSala MOVED to adjourn at 7:55 p.m. Council Member Johnson SECONDED the motion. Motion carried, 4—0. (Council Member Skalsky left the meeting at 7:40 p.m.) Respectfully submitted, zN( S---f\JA- Roxana Garrity,Deputy Town Clerk MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION FEBRUARY 3, 1999 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 PM CALL TO ORDER: 6:15 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Paul Parisi, Vice Mayor Dick Johnson, Council Member : 1= Francis LaSala, Council Member Cheryl Skalsky, Council Member EXECUTIVE SESSION AT OR AFTER 6:00 PM A MOTION was made by Council Member Skalsky and SECONDED by Council Member Johnson, to go into an Executive Session at 6:16 p.m. pursuant to ARS 38- 431.03(A)(3) 8- 431.03(A)(3) to obtain legal advice and pursuant to ARS 38-431.03(A)(4) pending litigation regarding Fidelity Title (aka Fazio) by Rick Rollman, Outside Legal Counsel. MOTION carried 5 —0. A MOTION was made by Council Member Skalsky to go out of Executive Session at 6:50 p.m. MOTION SECONDED by Council Member Johnson. MOTION carried 5 —0. RESUME REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER: 7:01 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Paul Parisi, Vice Mayor Dick Johnson, Council Member Francis LaSala, Council Member Cheryl Skalsky, Council Member PLEDGE OF ALLEGIANCE Mayor Loomis led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Town Manager Chuck Sweet reviewed the meetings for the month of February. 02/03/99 Minutes, Council Regular Session 2 CALL TO AUDIENCE No speakers. CONSENT AGENDA At the request of Vice Mayor Parisi, Mayor Loomis pulled Consent Agenda Items C & H for discussion. MOTION: Council Member Skalsky MOVED to approve the Consent Agenda with the exception of Items C & H. Council Member LaSala SECONDED the motion. Motion carried, 5 —0. A. Minutes— 1-20-99 B. Police Report—December 1998 C. Resolution No. (R)99-17 Accepting the request for proposal from Dodgen Industries, Inc. for a Police Department Mobile Command Speciality Vehicle and authorizing a contract for the purchase of the vehicle in the amount of$85,589 (PULLED FOR DISCUSSION) D. Resolution No. (R)99-18 Authorizing the execution of a Intergovernmental Agreement with the City of Tucson for Inter- Jurisdictional Traffic Signal Coordination E. Resolution No. (R)99-19 Approval to file application for a Heritage Fund Grant Application for the CDO Riverfront Park Amphitheater F. OV12-98-20 St. Mary's MPP, Development Plan, located on Lot 4 of the Foothills Business Park(Property located on the south side of Mavinee Drive) G. OV12-98-20 St. Mary's MPP, Landscape Plan, located on Lot 4 of the Foothills Business Park (Property located on the south side of Mavinee Drive) H. Approval of request for sponsorship of Congressman Jim Kolbe Town Hall Meeting scheduled for Saturday, February 27, 1999 from 1:00 p.m. to 3:00 p.m. in the Town Council Chambers (PULLED FOR DISCUSSION) I. Proclamation—National Child Passenger Safety Week—February 14— February 21, 1999 J. Approval of request for two additional police personnel for traffic unit under the COPS Universal III Grant Item C. Resolution No. (R)99-17 Accepting the request for proposal from Dodgen Industries, Inc. for a Police Department Mobile Command Speciality Vehicle and authorizing a contract for the purchase of the vehicle in the amount of$85,589 At the request of Vice Mayor Parisi, Police Chief Werner Wolff explained that the request is to purchase a mobile command post which will be used in emergencies or special operations. He stated the command post will be funded with seizure money at no cost to the Town. He pointed out this command post should serve the town for the next 15 years. r 02/03/99 Minutes, Council Regular Session 3 MOTION: Vice Mayor Parisi MOVED to pass Resolution(R)99-17. MOTION SECONDED by Council Member Skalsky. MOTION carried, 5 —0. Item H. Approval of request for sponsorship of Congressman Jim Kolbe Town Hall Meeting scheduled for Saturday, February 27, 1999 from 1:00 p.m. to 3:00 p.m. in the Town Council Chambers Vice Mayor Parisi pointed out the importance of having Congressman Jim Kolbe come to Oro Valley. He urged Oro Valley citizens to come out for this Town Hall because it is our chance to let Congressman Kolbe know how we feel as the Town of Oro Valley. MOTION: Vice Mayor Parisi MOVED to approve the sponsorship of a Town hall meeting hosted by Congressman Kolbe scheduled for Saturday, February 27, 1999 from 1:00 p.m. to 3:00 p.m. MOTION SECONDED by Council Member Skalsky. MOTION carried, 5 —0. 2. PUBLIC HEARING—ORDINANCE NO. (0)99-03 TRANSLATIONAL ZONING FROM PIMA COUNTY SR TO ORO VALLEY R1-144 FOR THE FOLLOWING PROPERTIES LOCATED IN ANNEXATION MAP #1 OV9-98-08, Parcel#219-47-011A, Charles A. Lathrem Property Mayor Loomis opened the public hearing on Parcel OV9-98-08. Alan Lathrem, Town of Tortolita. Mr. Lathrem objected to the translational zoning and pointed out that the Town of Tortolita will prevail. Mayor Loomis closed the public hearing on Parcel OV9-98-08. MOTION: Council Member Skalsky MOVED to approve OV9-98-8, translating zoning of Parcel #219-47-011A,the Lathrem property, from Pima County SR to Oro Valley R1- 144 and all applicable development standards of the R1-144 zoning district. MOTION SECONDED by Vice Mayor Parisi. MOTION carried, 5 —0. Mayor Loomis opened the public hearing on the following parcels: OV9-98-09, Parcel#219-47-0120, Darimont, Horst, and Hildegard Trustees Property OV9-98-10, Parcel#219-47-013A, Lawyers Title of Arizona,Trust 7551-T Property OV9-98-11, Parcel#219-47-0140,Bochenek Property OV9-98-12, Parcel#219-47-015A, Lawyers Title of AZ Trust 7551-T Property OV9-98-13, Parcel#219-47-0160, Carpenter and Howatt OV9-98-16, Parcel#219-47-0070, Dean and Dianne Brown Property r 02/03/99 Minutes, Council Regular Session 4 There being no comments, Mayor Loomis closed the public hearing. MOTION: Council Member Skalsky MOVED to ADOPT Ordinance No. (0)99-03 and the attached Exhibit A (as listed above)translating and adopting zoning for specific properties adopted in annexation Map Number 1 (Ordinance No. (0)98-29) from Pima County SR to Oro Valley R1-144. MOTION SECONDED by Council Member Johnson. MOTION carried, 5 —0. 3. PUBLIC HEARING—ORDINANCE NO. (0)99-04 AMENDMENTS TO THE ORO VALLEY ZONING CODE REVISED, CHAPTER 6, ADDING ARTICLE 6- 3,R1-72 SINGLE FAMILY RESIDENTIAL DISTRICT Community Development Director Don Chatfield stated that this ordinance would provide for a new residential district- R1-72. He stated this district would provide for approximately 2 acre lots with uses limited similar to the standards in R1-144 district. He noted that one difference would be the adjustment of height to 22 feet instead of 18 feet. He stated this is due to some changes in building standards to accommodate larger ceilings within structures. He stated that the Planning & Zoning Commission recommended recreational provisions consistent with the current provisions of the Zoning Code, therefore, no additional recreational provisions have been added to this District. Dr. Chatfield stated that both the Planning Commission and staff recommend approval. Council Member Skalsky expressed concern with increasing the height to 22 feet. She stated the height should depend on the topography of the land and she asked the reason for the 22 feet and if it will cause a viewshed problem. Dr. Chatfield stated this 22 foot provision could be anywhere in the Town so there are no specific view issues. The demands of the current markeplace for newer custom homes create the need for the 22 foot height. Dr. Chatfield stated that the Planning Commission and staff felt that within the context of the Town, the 4 foot differential was not significant. In answer to a question by Vice Mayor Parisi, Dr. Chatfield stated that the size of the lots does have something to do with allowing the 22 feet because they realize the houses will be at some distance from each other. He also pointed out that based on some recommendations from The General Plan, the town did not provide a category for zoning between acre lots and the 3 acre (R1-144). Therefore, they are trying to provide that option to allow some flexibility for the homebuilder. Council Member Skalsky stated that she prefers to make changes in the height based on the development and how it fits within the area instead of making an overall change in height from 18 feet to 22 feet. She asked if this height was drawn up for the land that is left in the town and is it logical for that land? Dr. Chatfield replied that a lot of land that would fall under this district lies in the newly annexed territory to the west, lying between Shannon/La Cholla and Lambert/Tangerine. r 02/03/99 Minutes, Council Regular Session 5 He stated that the land is fairly gentle and flat with distant views to the Tortolitas and the Santa Catalina Mountains. He stated that if it is the Council's decision to stay with the 18 feet and provide a mechanism, staff would have no problem with doing that. However, given the current building standards, there will be a routine request for 22 feet height. He stated staff's concern was if the difference between 18 feet and 22 feet was significant enough applicants would be requesting a modification to the height on a regular basis. Council Member Skalsky expressed her concern with obstruction of views and she felt that 4 feet does make a difference. She asked for further consideration before a decision is made. Mayor Loomis opened the public hearing. Dick Maes, Vistoso Partners. Mr. Maes pointed out that 22 feet won't cover the height needed for pitched roof homes. He suggested a 3 to 1 slope for pitched roofs which would require 25 feet height or more for a single story home. Mayor Loomis suggested continuing this item so we can get information regarding what the county's height limitation is for similar zoning and to do a quick survey of custom builders to see what average heights they recommend. Vice Mayor Parisi agreed. MOTION: Council Member Skalsky MOVED to CONTINUE the public hearing for Ordinance No. (0)99-04 Amendments to the Oro Valley Zoning Code Revised, Chapter 6, Adding Article 6-3, R1-72 Single Family Residential District to February 17, 1999. MOTION SECONDED by Council Member Johnson. MOTION carried, 5 —0. 4. PUBLIC HEARING—OV8-98-04 ENTERPRISE RENT-A-CAR REQUEST FOR A CONDITIONAL USE PERMIT TO OPERATE A CAR RENTAL ESTABLISHMENT, 8700 NORTH ORACLE ROAD, SOUTH OF HARDY ROAD Dr. Chatfield stated Enterprise Rent-A-Car is requesting a conditional use permit to operate a car rental establishment,to be located in an existing commercial building at 8700 North Oracle Road. The existing building is partially occupied by a chiropractic office, and the Enterprise facility will occupy the remainder of the building. The property is located on the east side of Oracle Road, south of Hardy Road. It is bounded on the north and east by the Storage USA self-storage facility, zoned C-2 Commercial, on the west by Oracle Road, on the south by the Sunnyslope Townhomes, zoned R-6 Multi- Family Residential. Dr. Chatfield stated the Planning & Zoning Commission recommended approval of the conditional use permit. Mayor Loomis opened the public hearing. 02/03/99 Minutes, Council Regular Session 6 The applicant, J.B. Brunet agreed to the conditions listed in Exhibit A. Council Member Johnson stated this is a welcome addition for economic development in Oro Valley. In response to a question by the applicant, Mr. Chatfield stated the conditional use permit will be issued as soon as all conditions are met. Mayor Loomis closed the public hearing. Council Member LaSala complimented Enterprise Rent-A-Car for their outstanding service. MOTION: A MOTION was made by Council Member LaSala to approve OV8-98-4, the car rental establishment conditional use permit for Enterprise Rent-A-Car, with the following conditions listed in Exhibit A: 1. There shall be no car washing, cleaning or repair activities of rental cars permitted on site. 2. All outdoor lighting shall be in compliance with the Oro Valley Town Code, fully shielded and directed away from residential properties. 3. Outdoor loud speakers shall be prohibited. 4. No more than 10 rental cars shall be permitted on site at any one time. 5. The hours of operation for this facility shall not exceed: • 7:00 AM to 6:00 PM weekdays • 7:00 AM to 2:00 PM Saturday & Sunday 6. The following notes shall be added to the landscape plan submitted as part of this conditional use permit application: "All irrigation methods and equipment shall meet the minimum ASIC standards." "The property owner, his successors or assigns agree to keep all landscaped areas: 1) Maintained in a weed free, trash free condition 2) Replace any dead plant material within 90 days, and 3) Maintain the irrigation system in property working order." MOTION seconded by Council Member Skalsky. MOTION carried, 5 —0. PUBLIC HEARING—ORDINANCE NO. (0)99-05 AMENDING THE RANCHO VISTOSO PLANNED AREA DEVELOPMENT DOCUMENT FOR NEIGHBORHOOD 11,RECREATION AREA REQUIREMENTS,AS REQUESTED BY OV9-98-2A, AND REPEALING ALL ORDINANCES IN CONFLICT HEREWITH Dr. Chatfield stated that the applicant requested amendments to the Rancho Vistoso PAD on May 6, 1998 regarding nine separate issues. The three unresolved issues included recreation area requirements, realignment of equestrian/hiking trail and revision of non- buildable areas. This PAD amendment addresses only the recreation area requirements. 02/03/99 Minutes, Council Regular Session 7 Dr. Chatfield stated Vistoso Partners have been attempting to finalize the plans for a recreation center to serve the future residents of Stone Canyon. They now have a preliminary concept plan for the Town's review, but the zoning code requires that a recreation area plan be approved by the Town prior to approval of the final plats. In order to facilitate the approval of the final plats, which are already in process, the applicant has requested that the previous amendment request to delete the recreation requirements be changed to the following: 1) For the Stone Canyon project within Neighborhood 11, no more than 15 percent of the building permits may be issued prior to Council approval of the recreation area plan. 2) A concept plan for the recreation area and a location plan must be provided for staff review at the time tentative plats are submitted. Staff recommends approval of this PAD amendment allowing final plats to be approved prior to the approval of the recreation area plan, providing that no more than 15 percent of building permits be issued prior to Council approval of the recreation area plan. The second part of the request, to provide a concept plan and location map for the recreation area when tentative plats are submitted, is unnecessary and, therefore, is not included in the conditions. In answer to a question by Council Member LaSala, Dr. Chatfield stated that staff has been consistent in working with the developer. Council Member LaSala stated that he can't see any reason why we should back off of our Zoning Code for this developer. Council Member Johnson expressed concern with not having options available for the developer and he asked for staff to review options. Charles Hulsey, The WLB Group. Mr. Hulsey stated they have had a recreation center planned for this development since day one. The problem was in finding a suitable architect to design a high quality facility. Council Member LaSala stated that Vistoso always does quality development. However, the Town hasn't done anything to slow down the development. He reiterated that no one has given him a reason to give this amendment. He asked what will the Town get back if the Council grants the amendment? Mr. Hulsey stated they have been delayed in trying to find the best architect possible. In answer to a question by Mayor Loomis,the recreation facility will be for Stone Canyon located adjacent to the golf course, but it will not be a part of the golf course. Mayor Loomis opened the public hearing. r 02/03/99 Minutes, Council Regular Session 8 Paula Abbott, Rancho Vistoso. Ms. Abbott stated she has waited for a park for six years. She stressed the importance of having a safe place for kids to play. She stated it would be nice to have a park to walk to. Mayor Loomis closed the public hearing. Council Member Skalsky responded to Council Member LaSala that you have to look at every Agenda item with all of your knowledge in making a decision. The reason for PAD's is to be able to do some movement as the entire area is developed instead of doing it piecemeal. In response to a question by Mayor Loomis, Dr. Chatfield stated from staff's perspective they made it clear from the beginning that whatever recreation area would be provided at this location would have to be open to the entirety of Neighborhood 11. We have also made it clear that it can't be part of the golf club. He stated all we need to move forward with recording the plats is an approved recreation area plan, we don't need architecture. We just need to known the area shown and the general amenities that will be built. He stated we could provide that"No permits will be issued past July 1, 1999, if a recreation area plan has not been approved by that time." Since the applicant has assured us that they are well underway in taking care of that this summer. Mr. Hulsey stated that they want 15% of Stone Canyon only, not 15% of Neighborhood 11. In answer to a question by Council Member LaSala, this recreation area is exclusive to Stone Canyon only and it will be a gated community. Dr. Chatfield expressed concern in that there are other portions of Neighborhood 11 that are not covered by recreation area requirements. That means,that the issue of amending the PAD to locate the recreation areas for the remainder of the neighborhood is still an open issue beyond tonight, because we will have to locate those throughout the neighborhood. He stated that if we can all live with Exhibit A, Condition 1, (that we are only dealing with Stone Canyon at this point), and that the other subdivisions in Neighborhood 11 are not exempt from this requirement and will also have to provide suitable recreational areas,then we are okay. In response to a question by Mr. Hulsey, Dr. Chatfield stated that it has been clear from the beginning that there would have to be recreation provided for H &N and Neighborhood 11. He stated if that isn't going to be provided at Stone Canyon there has to be another location provided. MOTION: Council Member Skalsky MOVED to ADOPT Ordinance No. (0)99-05, OV9-98-2A, a PAD amendment request for Neighborhood 11, Rancho Vistoso, recreation area requirement, with those conditions listed in Exhibit"A": 1. The recreation area plan for Stone Canyon must be approved by Town Council prior to the issuance of 15 percent of building permits in Stone Canyon, Rancho Vistoso,Neighborhood 11. 02/03/99 Minutes, Council Regular Session 9 2. The size and number of active and passive areas must be consistent with the recreation area requirements of OVZCR Section 4-305F. 3. The Stone Canyon recreation area shall be located as shown on the map attached (on file in Agenda Packet file dated 2-3-99). MOTION seconded by Vice Mayor Parisi. Discussion. Mayor Loomis asked that consideration be given to expanding condition A—adding an additional sentence to clarify "that other subdivisions in Neighborhood 11 will be provided recreation areas. Council Member Skalsky stated her motion is as she stated it. Vice Mayor Parisi stated since this development is very exclusive, and people buying these lots are not buying them because of a recreation area, because they have not seen a recreation area. He doesn't feel we are protecting anyone by changing anything. If we have problems then we will address them as they come along and judge them individually. In response to a question by Council Member Johnson, Dr. Chatfield indicated that that by passing it as allowing only 15%building permits within Stone Canyon can be built, it still allows us under the Code to address the recreation areas for the remainder of the neighborhood. MOTION carried, 4 to 1 with Council Member LaSala opposed. Mayor Loomis stated the reason he voted for this motion is because this is very specific to Stone Canyon. OV12-98-21 VISTOSO GOLF CASITAS II PRELIMINARY PLAT, RANCHO VISTOSO NEIGHBORHOOD 11, PARCEL AJ (PROPERTY LOCATED SOUTH OF VISTOSO HIGHLANDS DRIVE AND WEST OF RANCHO VISTOSO BOULEVARD) Dr. Chatfield stated a preliminary plat has been revised for Parcel AJ in Rancho Vistoso. This is a minor replat. The essential layout of the subdivision remains the same. The product, however, is being changed. This project has been reviewed by staff and DRB. DRB has recommended approval. Staff stated this does meet the criteria of the PAD, therefore they concur with DRB's recommendation for approval. Mike Duffy, 16927 Sahara Blvd. showed the layout of the subdivision Mr. Duffy replied to Mayor Loomis that a resident will have to go to the northern section of the development for amenities. MOTION: Council Member Skalsky MOVED to approve OV 12-98-21, Vistoso Golf Casitas II, Preliminary Plat, Rancho Vistoso Neighborhood 11, Parcel AJ, effective on the date of satisfaction of attached conditions in Exhibit A: 1. Label the proposed on-site and off-site public sewers as "Proposed G-97-134". 02/03/99 Minutes, Council Regular Session 10 2. The final drainage report shall be submitted which shall address the final design of the street section C-C and drainage channel section B-B. The report shall include a detailed section through the sediment basin. The Table of 100-Year Post-Development Peak Discharges shall be revised to include Concentration Point 5. The report shall also address the erosive nature of the earthen channel carrying flows to the retention basin. The report shall include the updated Summary of Retention Credits available within Neighborhoods 10 and 11. 3. A recorded agreement between the owners of the golf course and the owner of this site with regard to construction and maintenance of the drainage basin pipes, drainage channels, other drainage structures and cut/fill slopes that occur on golf course property shall be provided prior to the recordation of the final plat. 4. A cross section through the sediment basin shall be provided with the sediment basin detail. 5. The Typical Section—Local Street (2/3) and the Typical Parking Detail shall be revised to reflect the design shown on the plat. 6. The section indicator at Units 5 and 7 shall be revised to 3/3. 7. The Typical Section for drainage channel B-B (Detail 4/3) and Details 8/3 and 10/3 shall be revised to reflect the data and/or design shown in the drainage report. 8. The grading limits shall be revised to identify all areas that will be graded as a result of site construction to implement the design shown on the plat. 9. The Improvement Plans for the project shall include additional spot elevations at the curbs,building perimeters, drainage channels and other necessary locations to provide final design data for the construction of the site. AMPHITHEATER SCHOOL DISTRICT NEW HIGH SCHOOL SITE PROPOSED AT TANGERINE ROAD ADJACENT TO ARIZONA STATE TRUST LAND Town Manager Chuck Sweet stated that he has received some case law that indicates it is not legally possible for state trust land to be traded with another party (public or private). Further research will need to be done. Council Member Johnson stated he attended the Amphitheater Public School meeting last week where the topic was on the growth of the district and alternative sites for a high school location were discussed. He stated that he has been interested in the CalMat site as a joint development of the town with the Amphi School District for the construction of a large regional educational, cultural and recreational area. He stated it seemed ideally situated. The ground is already disturbed from the excavation of the gravel operations. It makes sense to him that a high school could be developed on the north end, south of Tangerine, on the land north of the state land parcel. He stated that co-development with the school district of the recreation and cultural areas could be within the excavation area itself. This disturbed area would lend itself to football fields, tennis courts and the other park and recreation areas as well as building a performing arts center and an outdoor amphitheater. .. 02/03/99 Minutes, Council Regular Session 11 Council Member Johnson stated at the Amphi School District meeting other sites were discussed, 2 being in Catalina. He feels strongly that Oro Valley children should go to a high school in Oro Valley if possible. He stated by having the school in Oro Valley it helps with our police department's DARE Program and Resource Officers; and the town's involvement with the high school. He asked the Council to go ahead and encourage the high school within Oro Valley as well as pursuing the aspect of the co- development of the CalMat location. Vice Mayor Parisi stated the beauty of this proposal is that Oro Valley becomes the catalyst of pulling this together. He pointed out that the original concept came from Cheryl Skalsky when she wanted to build a park at the CalMat site many years ago. He knows it will be difficult for the town to build a park on its own. He stated the school district is stuck with the land in question because of the pygmy owl issue. It would be difficult for the school district to purchase other property without getting rid of that land. He stated the end result from this would be the school district would come out whole, because the state would take over the Shannon Road site; the ecologists would be satisfied because the state is a steward of the site where pygmy owls may want to locate. He stated the town would have the benefit of co-developing the CalMat site, private land owned by Fidelity and would be close to our new park being built by Copper Creek School. He felt this would be a perfect concept and hopefully we can work out the details. Council Member Skalsky stated this is an excellent idea to pursue. She pointed out that the Town has always worked well with Amphi School District. Council Member LaSala stated he can't say anything bad about this concept and he is glad to see we are moving ahead. He expressed concern with comments made during the school board meeting, because he wasn't sure the Town had made any commitment. He asked where the direction came from for Mr. Johnson to speak on the Town's behalf. He felt this gave the idea that the Town was doing this, not that it was a concept by Dick Johnson as a private citizen. However, he reiterated this was a great idea. Council Member Johnson stated he felt because of the time limitations he needed to move forward, and that's why he attended the school board meeting and requested this item be on tonight's agenda. MOTION: A MOTION was made by Council Member Johnson to forward a letter to the Amphi School Board proposing a partnership between the Town of Oro Valley and the Amphi School District for the purchase and development of the State Trust Land and private land between Tangerine Road and Naranja Road for the construction of a new high school and joint recreation and cultural facilities for the community. Basically that's all we are saying, a letter urging or establishment of a partnership, get the dialog established and let us start pursuing this anxiously. Because the CalMat property essentially becomes available in November, I believe, or September 1999. We are not talking a long time. MOTION SECONDED by Council Member Skalsky. DISCUSSION. 02/03/99 Minutes, Council Regular Session 12 Council Member LaSala asked that wording be added to the letter that any schools that Oro Valley citizens go to, that the school district and the town work together to provide services needed. He stressed the importance of protecting all of our students and developing a partnership with all of the schools that Oro Valley students go to. Council Member Johnson agreed. He pointed out that also at that school board meeting, discussion followed regarding the growth of this area. He stated the school district has not touched base with the Town's Community Development Department to discuss growth, population or annexation. He agreed we need close cooperation and coordination with our Community Development Department on future school projects. Vice Mayor Parisi stated in addition the Town should be working with the school district and as a catalyst for the state,that the state take ownership of the Shannon Road land. He stated without state ownership,the school district will be stuck with that land and not have the equity to reinvest in the CalMat site. Council Member Skalsky thanked Mr. Johnson for going to the school board meeting and making his presentation to the board. She stated the Town has always worked with the school district. She stated had she been at that meeting, she would have brought up some items as well. She stated this was a good move on Council Member Johnson's part. Mayor Loomis expressed his support of this proposal and the continued investigation. He recommended that we do explore any possible avenues. He agreed with Vice Mayor Parisi's comments. He added that we should strongly encourage that the high school site be located in Oro Valley, as well. Mr. Sweet stated the state land is approximately 173 acres and is due to come up for auction in September 1999. Based on previous Council direction, he is securing archaelogical and Phase I environmental assessment so that this information is available prior to bidding on the property. He showed a parcel owned by the Town that is 38.5 acres (1.5 acres were sold to Amphi for parking at Copper Creek School). He showed the location of the private land owned by Melcor, and the 173 acre state trust land parcel. MOTION carried, 5 —0. TOWN MANAGER'S REPORT No report. ENGINEER'S REPORT Town Engineer Bill Jansen distributed a letter from the Governor in response to the PAG issue of receiving our fair share in transportation funding. r 02/03/99 Minutes, Council Regular Session 13 Mayor Loomis stated he is receiving letters from state legislatures and federal representatives, as well which has been positive. Mr. Jansen stated ADOT has changed the priority of the construction of 6 lanes of Oracle Road. He stated this had been a number one priority. They will be working with PAG to see what has happened. Mr. Jansen stated a traffic proposal has been submitted by the San Jose Plaza developers for a protected left turn lane northbound Oracle onto Greenock Drive. At the same time, would prohibit a left turn of Greenock out onto Oracle to go northbound. Those people traveling northbound would have to go to El Conquistador Way. He stated the traffic within the Plaza would have a connection to El Conquistador Way. The developer will sponsor a public meeting to brief the residents in that area. He feels this is a good proposal that will preserve the nature of the existing neighborhood. In response to a question by Council Member Johnson, Mr. Jansen stated the left turn bay for Tangerine at La Canada bid package is being prepared. Construction will take 3 months or longer. He stated they are talking with a consultant to prepare plans for providing a left turn bay lane to northbound First Avenue and a right turn decelleration lane on southbound First Avenue into Naranja Road. WATER UTILITY DIRECTOR'S REPORT Water Utility Director David Hook thanked the opportunity to serve the town for the past 3 years and he looks forward to many more years of service with the Town. They are approaching the completion of improvements at Water Plant#18. FINANCE DIRECTOR'S REPORT No report. COMMUNITY DEVELOPMENT DIRECTOR'S REPORT Community Development Director Don Chatfield stated that employee Paul Zuomo has passed the P.E. exam. Parks & Recreation Division is beginning the process of an application for this year's Summer Youth Project which is due March 1, 1999. He asked for any ideas the Council may have for this year's project. He stated responses to the Transit Survey are being received and a report will be given to the Council at a later meeting. POLICE CHIEF'S REPORT Police Chief Werner Wolff stated there are 17 citizens attending the Citizens Police Academy. He thanked the Mayor and Council for their continued support to the Police Department. COUNCIL COMMITTEE REPORTS 02/03/99 Minutes, Council Regular Session 14 Council Member Johnson stressed the importance of the developers preparing their presentations on the computer to be projected on the screen so that everyone in the room can see the presentations. Mr. Johnson stated we are moving ahead with the Trash Task Force and the Library Task Force. Vice Mayor Parisi stated they are working hard to come up with wording that formally recognizes the Oro Valley FOP. He attended the Retreat for the Oro Valley Chamber in Rio Rico. He stated the Fire Committee is anxious to get started on the strategic plan for EMS in the Town and many volunteers have come forward to help. Mr. Parisi stated that PAG wanted to get 92 cents back for every dollar we send to the State. We are now up to 88 per cent. He stated if Maricopa County and Pima County received 100 percent back, then the rural communities would receive nothing. Mr. Parisi received a check for the Town for$11,000 from PAG. He concluded his term as Chair of PAG which has been very rewarding. He mentioned the fact that PAG has received an award from the National Planning Association of being the best planning organization in the United States. Council Member Skalsky congratulated Vice Mayor Parisi for his year as PAG Chairman. Vice Mayor Parisi thanked the Town Manager and Town Engineer for their hard work in making PAG a success. Council Member LaSala stated the development plan for the CDO Riverfront Park will be coming forward to the Town Council. He thanked staff for their hard work. CALL TO AUDIENCE Paula Abbott, Rancho Vistoso. Ms. Abbott gave her support for the idea of placing the high school at the CalMat site. She stated she likes the Oro Valley Police support and the idea of a joint use facility. ADJOURNMENT MOTION: A MOTION was made by Council Member Skalsky to adjourn the meeting at 9:10 p.m. MOTION SECONDED by Council Member LaSala. MOTION carried, 5 —0. Respectfully submitted, Kathryn E. Cuvelier, CMC Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the Town Council of Oro Valley, Arizona held on the 3rd day of 02/03/99 Minutes, Council Regular Session 15 February, 1999. I further certify that the meeting was duly called and held and that a quorum was present. Dated this day of 1999. Kathryn E. Cuvelier, CMC Town Clerk B TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 17, 1999 TO: HONORABLE MAYOR& COUNCIL FROM: David L. Andrews,Finance Director SUBJECT: Finance Report For Month Ended December 1998 SUMMARY: Attached to this communication is the Finance Report for the Month Ended December 31, 1998. GENERAL FUND: Selected points are as follows: q;:. Sales tax collections are expected to exceed budget by$412K based on mid-year estimates. This excess is primarily due to an increase in construction activity. q> Mid-year estimates for residential building permit fees indicate an excess of$202K over the budgeted figure of$858K primarily due to better than expected residential construction activity. q:). Federal grant revenues are below budget due to timing differences in billings collected from outside agencies. All federal grant funds should be collected by fiscal year end. q> State/county shared revenues collections are tracking to budget. tb Departmental expenditures are within budget. Other Funds qb State shared fuels taxes are expected to not meet budget by approximately $252K based on mid- year calculations. This decrease is from a re-distribution of funds by the state due to population increases among several municipalities. q> Townwide roadway impact fees, alternative water impact fees and water connection fees revenues are estimated to exceed budget by$210K, $28K and$11K, respectively. TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 2 OF 2 Oro Valley Water Utility Current retained earnings are at$845,609. q> Water revenues are estimated to exceed budget by $134K based on mid-year figures. q:> Capital expenses are below budget. tl:> Current cash balances are exceeding budget by$2,379,660. David L. Andrews Finance Director 014„1/ Chuck Sweet Town Manager CC: Chuck Sweet,Town Manager All Department Heads Town of Oro Valley GENERAL FUND Budget Compared to Actuals Report Through December 31,1998 Percentage of Year Completed 6/12=50.0% 1998/99 Percentage December Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: Local Taxes $ 450,109 $ 1,792,566 r $ 3,723,000 48.1% State/County Shared 349,012 1,903,660 3,993,000 47.7% Fines 20,802 106,744 233,000 45.8% Licenses&Permits 143,391 650,134 1,001,000 64.9% Charges for Services 19,526 106,097 208,950 50.8% Federal Grants 2,075 103,883 505,592 20.5% State Grants 7,856 148,142 267,754 55.3% Interest Earnings 39,948 170,602 240,000 71.1% Miscellaneous 1,761 15,510 23,300 66.6% Financing From Leases - - 129,000 0.0% Carryforward 5,343,655 TOTAL REVENUES 1,034,480 4,997,338 15,668,251 48.4% EXPENDITURES: Town Council 10,433 33,189 68,197 48.7% Town Clerk 16,239 99,991 217,995 45.9% Magistrate Court 29,484 178,795 363,499 49.2% Town Manager 25,368 144,452 351,895 41.0% Economic Development 21,678 69,968 305,215 22.9% Finance 28,431 138,986 300,964 46.2% Legal 12,214 87,267 355,652 24.5% Community Development Administration 13,829 85,731 201,453 42.6% Planning&Zoning 69,437 302,435 891,524 33.9% Parks&Recreation 59,895 305,401 1 632,654 48.3% Police 432,923_ 2,069,759 4,670,354 44.3% Police-Capital Contingency - - 147,795 0.0% Building Safety 23,084 146,508 415,701 35.2% Custodial&Facility Maintenance 6,215 35,565 189,050 18.8% General Administration: Operations&Maintenance 8,038 1 115,503 277,147 41.7% Improvements4,279 7,746 6,000 129.1% _ Vehicles&Equipment 5,133 5,133 53,500 9.6% Land174,000 0.0% _ Transfers to Other Funds 599,040599,040 2,936,746 20.4% _ Contingency/Reserve 3,108,910 TOTAL EXPENDITURES $ 1,365,720 $ 4,425,469 $ 15,668,251 35.2% REVENUES LESS EXPENDITURES $ (331,240) $ 571,869 FUND BALANCE AT JULY 1, 1998 $ 5,902,090 CURRENT FUND BALANCE $ 6,473,959 r Town of Oro Valley HIGHWAY FUND Budget Compared to Actuals Report Through December 31,1998 Percentage of Year Completed 6/12=50.0% 1998/99 Percentage December Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: State Shared Fuels Tax $ 124,499 $ 514,606 $ 1,577,000 32.6% Other Revenues 7,835 49,534 57,500 86.1% Financing From Leases 34,781 34,781 45,000 77.3% Carryforward of Fund Balance 1,376,490 TOTAL REVENUES 167,115 598,921 3,055,990 35.7% I EXPENDITURES: r Personnel 41,265 251,860 570,868 44.1% Operations&Maintenance 46,482 154,351 386,750 39.9% Street Improvements - - 150,000 0.0% Capital Improvements (57,105)_ (20,695) 499,000 -4.1% Equipment&Vehicles 34,781 39,373 79,000 49.8% Lease Purchase Payments 6,707 23,224 51,100 45.4% Contingency 1,319,272 TOTAL EXPENDITURES $ 72,130 $ 448,113 $ 3,055,990 25.8% REVENUES LESS EXPENDITURES $ 94,985 $ 150,808 FUND BALANCE AT JULY 1,1998 $ 1,462,087 CURRENT FUND BALANCE $ 1,612,895 _ r Town of Oro Valley OTHER FUNDS Budget Compared to Actuals Report Through December 31,1998 Percentage of Year Completed 6/12=50.0% 1998/99 Percentage PUBLIC TRANSPORTATION FUND December Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: Local Transportation Assistance Funds $ 27,184 $ 74,007 $ 145,000 51.0% Other 1,666 9,742 30,320 32.1% Carryforward of Fund Balance 72,632 TOTAL REVENUES 28,850 83,749 247,952 47.8% EXPENDITURES: Personnel 9,765 49,757 145,982 34.1% Operations&Maintenance 4,530 14,825 58,430 25.4% Equipment - - 7,500 0.0% Contingency 36,040 TOTAL EXPENDITURES $ 14,295 $ 64,582 $ 247,952 30.5% REVENUES LESS EXPENDITURES $ 14,555 $ 19,167 FUND BALANCE AT JULY 1,1998 $ 91,290 CURRENT FUND BALANCE $ 110,457 1998/99 Percentage TOWNWIDE ROADWAY DEVELOPMENT December Y-T-D Total of Budget IMPACT FEES Actuals Actuals Budget Completed REVENUES: PAG Reimbursement $ - $ - $ 500,000 0.0% La Canada Drive Improvements - 7,593 - 100.0% Interest-Investments 19,340 122,619 178,000 68.9% Development Impact Fees 125,496 721,602 1,165,000 61.9% Carryforward of Fund Balance - - 4,307,464 TOTAL REVENUES 144,836 851,814 6,150,464 13.8% EXPENDITURES: Improvements 40,286 94,431 1,723,000 5.5% Contingency - - 4,427,464 TOTAL EXPENDITURES $ 40,286 $ 94,431 $ 6,150,464 5.5% REVENUES LESS EXPENDITURES $ 104,550 $ 757,383 FUND BALANCE AT JULY 1,1998 $4,591,238 CURRENT FUND BALANCE $ 5,348,621 Town of Oro Valley OTHER FUNDS Budget Compared to Actuals Report Through December 31,1998 Percentage of Year Completed 6/12=50.0% 1998/99 Percentage ALTERNATIVE WATER RESOURCES December Y-T-D Total of Budget DEVELOPMENT IMPACT FEES Actuals Actuals Budget Completed REVENUES: Development Impact Fees $ 35,700 $ 143,520 $ 234,000 61.3% Interest-Investments 2,192 13,426 10,000 134.3% Carryforward of Fund Balance 411,377 TOTAL REVENUES 37,892 156,946 655,377 23.9% EXPENDITURES: Outside Professional Services 5,980 11,407 120,000 9.5% Improvements - - 535,377 0.0% v TOTAL EXPENDITURES $ 5,980 $ 11,407 $ 655,377 1.7% REVENUES LESS EXPENDITURES $ 31,912 $ 145,539 FUND BALANCE AT JULY 1,1998 i $ 480,680 CURRENT FUND BALANCE $ 626,219 1998/99 Percentage ORO VALLEY WATER December Y-T-D Total of Budget CONNECTION FEES Actuals Actuals Budget Completed REVENUES: Connection Fees $ 49,918 $ 181,339 $ 349,000 52.0% Other 2,945 18,372 - 100.0% Carryforward of Fund Balance 232,223 TOTAL REVENUES 52,863 199,711 581,223 34.4% EXPENDITURES: Improvements 90,576 121,433 20,000 607.2% Debt Service Payments 15,345 15,345 73,290 20.9% Contingency 487,943 TOTAL EXPENDITURES $ 105,921 $ 136,778 $ 581,233 23.5% REVENUES LESS EXPENDITURES $ (53,058)4$ 62,933 -FUND BALANCE AT JULY 1,1998 $ 124,466 CURRENT FUND BALANCE $ 187,399 r Town of Oro Valley ORO VALLEY WATER UTILITY Budgeted Income Statement Through December 31,1998 Percentage of Year Completed 6/12=50.0% 1998/99 Percentage December Y-T-D Total of Budget Actuals Actuals Budget Completed OPERATING REVENUES: Water Revenues $ 333,222 $ 2,177,051 $ 4,432,113 49.1% Other 20,337 97,161 171,000 56.8% TOTAL REVENUES 353,559 2,274,212 4,603,113 49.4% . OPERATING EXPENSES: Cost of sales&services 173,283 926,695 2,118,974 43.7% Depreciation&Amortization 100,454 602,725 1,204,224 50.1% TOTAL OPERATING EXPENSES i 273,737 1,529,420 3,323,198 46.0% OPERATING INCOME 79,822 744,792 1,279,915 58.2% NONOPERATING REVENUES(EXPENSES) Interest Income 22,561 127,235 200,000 63.6% Financing from Leases 28,074 28,074 45,000 62.4% Interest Expense 123,425 740,550 1,487,400 49.8% TOTAL NONOPERATING REVENUES (EXPENSES) (72,790) (585,241) (1,242,400) NET INCOME $ 7,032 $ 159,551 $ 37,515 RETAINED EARNINGS AT July 1,1998 $ 693,180 $ 467,271 CURRENT RETAINED EARNINGS $ 852,731 $ 504,786 CAPITAL BUDGET Machinery&Equipment $ 39,845 $ 52,430 $ 44,500 117.8% Vehicles - - 133,500 0.0% Meters 2,266 27,425 56,300 48.7% Wells 1,339 5,283 320,000 1.7% Booster Stations - 800 468,000 0.2% r Transmission/Distribution Main - 440 302,188 0.1% Reservoirs - 7,300 721,000 1.0% Hydrants - - 40,000 0.0% Telemetry 16,627 77,124 15,000 514.2% Structures - - 85,000 0.0% TOTAL CAPITAL BUDGET + $ 60,077 $ 170,802 $ 2,185,488 7.8% Town of Oro Valley ORO VALLEY WATER UTILITY Statement of Cash Flows Through December 31, 1998 Total Actual Budget Cash at July 1, 1998 $ 4,081,805 $ 3,435,714 Total Cash Collections 2,963,933 4,848,113 Total Cash Payments 2,514,112 6,131,861 Net Change in Cash 449,821 (1,283,748) Current Cash Balance $ 4,531,626 $ 2,151,966 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 17, 1999 TO: HONORABLE MAYOR& COUNCIL FROM: Kathryn Cuvelier, Town Clerk SUBJECT: APPROVAL OF REQUEST FOR SPONSORSHIP OF PIMA COUNTY BOARD OF SUPERVISOR MIKE BOYD TOWN HALL MEETING SUMMARY: A request has been received by Pima County Board of Supervisor Mike Boyd to use the Town Council Chambers for the purpose of holding a public Town Hall meeting for Oro Valley residents on Tuesday, March 30, 1999 from 7:00 p.m. to 9:00 p.m. If the Town Council agrees to sponsor this event, the usage fee and the requirement to provide the Town with liability insurance will be waived. SUGGESTED MOTION: I MOVE to approve the sponsorship of a Town Hall meeting hosted by Supervisor Mike Boyd scheduled for Tuesday, March 30, 1999 from 7:00 p.m. to 9:00 p.m. ATTACHMENTS: 1. Application from Supervisor Mike Boyd C(A-z-Lefa— Depart I -nt H: .% own M. :ler F-220 1-113 P-001/006 3-Hf I 20 '99 10:06 : ;ap,} Qo - . IJ TOWN OF ORO VALLEY � Es '� ,a APPLICATION FOR PERMIT TO USE MUNICIPAL FACILITIES ,� !llR�t��#sii##sriiic�!*il�*i!*s��l�4ssst.��1►*!*i�ss**#�t!ll+�elcsiMc�Rs#*s!r*Mit*i*#!#!t*i Pima County Board of Supervisors- Mike Boyd-District 1 Name of Organization: 130 W. Congress , lith floor, Tucson, AZ 85701 Mailing Address: Responsible:Person Mike Boyd 70-2738 .— (home) Telephone: (work) , 1/21/99 Date of Application: r Oro Valley Town Hall Municipal Facility Requested: , 3/30/99 7p 9p Dates Requested: , Time Requested to Town Hall Meeting Type of Event 7 5 Number of Hours: �2 Estimated Number of Participants: . no If so, when Have you used Town facilities within the last 12 months? _ . Insurance Policy No.: Insurance Agent: Keyissucdto- Mike Boyd/staff-Valerie or Norma Telephone: Permit Fee Paid: S none Date NOTE. jS • Signature below acknowledges that the authorized representative has read and agrees to abide by all rules and regulations outlined In Town Council Policy No. 4. Insurance Certification and paymentfees should be attached and submitted at the time of o f application. Make ecks payable to Town of Oro Valley. Authorized S igiatur- Approved; Town Clerk Date 4ts - �$IZOV PIMA COUNTY RISK MANAGEMENT DEPARTMENT DAVID M.PARKER 32 N.STONE AVENUE,3RD FLOOR Phone: (520) 740-5295 Director TUCSON,AZ 85701-1403 Fax: (520) 798-1407 PIMA COUNTY GOVERNMENT CERTIFICATE OF SELF-INSURANCE THIS IS TO CERTIFY THAT PIMA COUNTY, IN ACCORDANCE WITH A.R.S. §11-981 AND PIMA COUNTY CODE §3.04, IS SELF-INSURED. THE COUNTY, AS A SELF-INSURER, ASSUMES RESPONSIBILITY FOR ALL LIABILITIES THAT HAVE BEEN PROPERLY DETERMINED TO EXIST. DATE OF ISSUE: CERTIFICATE HOLDER January 21, 1999 Town of Oro Valley 11000 N. La Canada Dr. Oro Valley, Arizona 85737 PROJECT: Town Hall meeting to be held on March 30, 1999, from 7:00 p.m. until 11:00 p.m. Certificate good with respect to Pima County only. e /f2,\h'2.) David M. Parker, Director Pima County Risk Management TOWN OF ORO VALLEY D COUNCIL COMMUNICATION MEETING DATE: February 17, 1999 TO: HONORABLE MAYOR AND COUNCIL FROM: Werner S. Wolff, Chief of Police SUBJECT: 1999 Local Law Enforcement Block Grant(LLEBG) Resolution No. (R)- 99-19 SUMMARY: The Arizona Criminal Justice Commission in conjunction with the U.S. Department of Justice is offering law enforcement block grants based upon the total number of Part I Violent Crimes reported under the Uniform Crime Reporting System for 1994-1996. The number of monies assigned to the Oro Valley Police Department, based upon those statistics totals $2,010, of which $1,809 is Federal monies and$201 is a 10%hard cash match amount by the Town of Oro Valley. These monies will be used for Law Enforcement Support under the Equipment category. This request is for authorization from the Council to submit the grant application and also for permission for the Town to provide the matching funds in the amount of$201. FISCAL IMPACT: FY 98/99 - $201.00 .TTACHMENTS: 1) Copy of the letter from the Arizona Criminal Justice Commission requesting application for the block grant. 2) Copy of the Arizona Criminal Justice Commission Local Application Form. 3) Resolution No. (R) 99-19 RECOMMENDATIONS: I recommend that Mayor & Council grant a resolution to permit the Police Department to apply for the 1999 Local Law Enforcement Block Grant (LLEBG) program from the Arizona Criminal Justice Commission for the funding of Law Enforcement Support Equipment and a 10%match of the total program in the amount of$201. SUGGESTED MOTION: I move that Resolution No. (R) 99-19 be adopted. /21C-g -cWerner S. Wo ff, Chief of Polic r".7 / // Charles F. Sweet, Town Manager 14•u" ♦.a" u vr.. .''...r. .. -- ' / 1.r:, a . g. 1, .. _,.', ,1 1. ..1 Arizona Criminal JCommission c %,‘4,1.:....:74 44,\' .'..-./tis.e* Ma December 3, 1998 rman w�ILLHOLOHAN The Honorable Tom Loomis, Mayor chief Justice Retired TOWN OF ORO VALLEY Me ChairmanBARBARA LAWALL 100 North La Canada Drive Pima County Attorney I Oro Valley, AZ 85737 JANET NAPOLITANO Attorney General Dear Mayor Loomis: JOB ALBO,Director Department of Public Safety RE: 1999 Local Law Enforcement Block Grant (LLEBG) . TERRY L.STEWART,Director Department of Corrections DAVID K BYERS,Director The Omnibus Fiscal Year 1996 Appropriations Act, Public Law 104- Administrative Office of the Cour .134' P im lemented the Law Enforcement Block Grants Program, administered ED LEYvA.C.hairman by the U. S. Department of Justice, Office of Justice Programs, Bureau of Board of Executive Clemency Justice AssistanceP rovides grants to units of local government, based on the RICHARDcopacomity Attorney M.ROMLEY 3-year average number of Part I violent crimes reported under the Uniform � C.ARTHUR LEE Crime Reporting system for 1994-1996. Apache County Sheriff Largergrants were awarded directly to local governments by BJA. A CHARLES HASTINGS . Yui Cotmt Attorneysmall residual amount was awarded to Arizona to be passed through to units JOSEPH ARPAIO ��,county sheriff of local $overnment that were ineligible for the larger grants from BJA. CLARENCE DUPNIK Pima County Sheriff On December 2, 1999 the Arizona Criminal Justice Commission WILLIAM ROBINSON,Chief approveda grant in the amount of$2,010 which includes a mandatory 10% Yti ma Police Department hard cash match, to be awarded to the TOWN OF ORO VALLEY upon TOMreceipt of the completed enclosed application and a check in the return p P Mohave County sheer amount of $201: Instructions and additional information is also enclosed. Mayor,CHRISTOPHER ofFla AVASI NOTE: The deadline for submitting the application is 5:00 p.m. on Mayor,City of Flagstaff Friday, January 22, 1998. JAN BREWER Board of Supetvisots Mencopa County Ifyou have not alreadydoneso, please submit your 1998 financial and ROBERT G.LAYTON Chief Probation Off ocr reports activityreports to the Commission Office, so that we may close out that grant Graham County and expedite the processing of this 1999 LLEBG Program grant. Please call either Kathy Karam, or me at the Commission Office (602)230-0252 if you need additional information, or if we may otherwise be of assistance. Sincerely, Execut*:Director REX M.HOLGERSON ir l 40.0'Z'rne"-44—•""----"------- Suite 260 ;iiiiii 3737 North 7th Street oseph R. Farmer Phoenix,Arizona 85014 r 602 230-0252 FAX:718-0752 Program Manager E-M ,scjc@gaodnet.00caD g ru Control & System Improvement I ``ti►L 1�5��� ARIZONA CRIMINAL JUSTICE COMMISSION LOCAL LAW ENFORCEMENT BLOCK GRANTS PROGRAM LOCAL APPLICATION FORM 195: 1. Name and Address of Applicant (Unit of Local Government- County, City, Town, Municipality): TOWN OF ORO VALLEY 400-Norftrha-exmmimaive 11000 N. La Canada Drive Oro Valley, AZ 85737 2. Federal I.D. Number or E.I.N. Number: 86-0293039 3. Name and title of Chief Executive Officer of Unit of Local Government: Paul H. Loomis, Mayor Charles F. Sweet, Town Manager Werner S. Wolff, Chief of Poli( 4. Telephone Number: (520) 742-5474 Fax Number: (520) 797-2616 (Police Dept) S. Grant Period: January 1, 1999 to December 31, 1999 6. Date sent to S.P.O.C.: 08 FEB 99 7. Administering Contact-Name of Person and Agency Receiving Funds and Responsible for Sending Reports in for the Grant: (Name, Title, Agency, Complete Address, Telephone Number, FAX Number:) Nancy Ri era, Admin/Data Ops Manager (520) 742-5474 Oro Valley Police Department (520) 797-2616 (fax) 11000 N. La Canada Dr. Oro Valley. AZ 85737 8. Award Amount: Federal: $1,809 Match: $201 Total Award: $2,010 9. Enter Amount and IProposed Use of Funds: Law Enforcement Support: Amount $ 2,0 10 ❑ Hire Officers ❑ Overtime Officers Xi Purchase Equipment ❑ Hire Support Personnel 0 Overtime Support Personnel Enhancing Security Measures: Amount $ O Around Schools 0 Other Drug Courts: Amount $ O Establish 0 Support Enhanced Adjudication: Amount $ O Violent Adults 0 Violent Juveniles Establishing Multi-jurisdictional task force: Amount $ O Rural Area Crime Prevention Programs: Amount $ (Additional program assessment will be due) Indemnification Insurance of Law Enforcement Officers: Amount $ Sign Here Signature of Executive Officer (Mayor, City Manager or Chair, County Board of Supervisors) Date CERTIFICATION It is affirmed that a 10% cash match of the total program will be provided as required to qualify for Local Law Enforcement Federal Block Grant funding allocated by the Arizona Criminal Justice Commission. Sign Here Signature of Chief Executive Officer Date RESOLUTION NO. (R)99-19 A RESOLUTION OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING THE EXECUTION OF A GRANT APPLICATION FOR FUNDING OF THE LAW ENFORCEMENT BLOCK GRANTS PROGRAM ADMINISTERED BY THE U.S. DEPARTMENT OF JUSTICE AND'111E ARIZONA CRIMINAL JUSTICE COMMISSION (ACJC). the Arizona Criminal Justice Commission is accepting grant applications for monies WHEREAS, allocated to ACJC from the Bureau of Justice to be used by local government. Basis of monetary award is determined bytotal number of Part I Violent Crimes reported under the Uniformed Crime Reporting System from 1994 to 1996; and WHEREAS, it is in the interest of the Town of Oro Valley to apply for and receive grant funding for the purposeof providingfor the health, safety and welfare of the residents in the Town of Oro Valley and that these funds will be used for Law Enforcement Support Equipment to further public These funds will not be used to supplant local funds, but will be used to increase the amount safety. of local funds that would be available for law enforcement purposes in the absence of these funds. It is understood that the Town of Oro Valley will provide a 10% CASH match and the Town has the ability and willingness to provide this 10% cash match. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: 1. That theant application requesting funding from the ARIZONA �' pp CRIMINAL JUSTICE COMMISSION is hereby approved. 2. That the Mayor of the Town of Oro Valley, Chief of Police and other administrative officials are hereby authorized to execute and complete the grant application documents on behalf of the Town of Oro Valley.. PASSED Mayor AND ADOPTED bythe Ma or and Town Council of the Town of Oro Valley, Arizona, this 17TH day of FEBRUARY , 1999. TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis,Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: r Tobin Sidles, Town Attorney TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 17, 1999 TO: HONORABLE MAYOR & COUNCIL Resolution (R) 99- 20 FROM: Steven Faaborg, Civil Engineering Technician SUBJECT: Crosswalk on Mandarin Lane at Strada Patania SUMMARY: An e-mail from a citizen was received by the Oro Valley Police Department requesting that additional traffic controls be placed at the intersection of Strada Patania and Mandarin Lane. The intersection was at that time controlled by Yield signs on Strada Patania. These have since been replaced by Stop signs. The intersection is a school bus stop, therefore a crosswalk at this location would be warranted. The Department of Public Works is also reviewing this intersection with regard to the warrants for a 4-way stop. The Town Code (Section 11-3-8) authorizes the Chief of Police to designate crosswalks on the approval of the Town Council. The Police Department supports the placement of this crosswalk. ATTACHMENTS: Memorandum from Oro Valley Police Department. FISCAL IMPACT: Approval of this resolution would require the placement and maintenance of striping on the pavement. The yearly cost would be approximately $100 from the Highway Budget. RECOMMENDATION: Staff recommends approval of this installation. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 SUGGESTED MOTION: The Council may wish to consider one of the following motions: I move to approve Resolution (R) 99- 20 OR I move to deny Resolution (R) 99-20 William A. Janne � .E., Town Engineer ' P Chuck Sweet, Town Manager RESOLUTION NO. (R)99- 20 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, APPROVING THE ESTABLISHMENT OF A CROSSWALK ON MANDARIN LANE AT STRADA PATANIA WHEREAS, the intersection of Strada Patania and Mandarin Lane is a school bus stop; and WHEREAS, no other crosswalks exist in the vicinity; and WHEREAS, the Town Code, Article 11-3-8 Authority to Designate Crosswalks, Establish Safety Zones and Mark Lanes, states that the Police Chief may, upon approval by the Council, designate crosswalks; and THEREFORE, BE IT RESOLVED, BY THE MAYOR AND THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: That a crosswalk be established on Mandarin Lane at Strada Patania. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona thisl 7TH day of FEBRUARY , 1999. TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Tobin Sidles, Town Attorney Date Date r TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 17, 1999 TO: HONORABLE MAYOR & COUNCIL RESOLUTION (R) 99-21 FROM: Steven Faaborg, Civil Engineering Technician SUBJECT: Crosswalk on Rancho Vistoso Boulevard at Placita Meseta Dorada SUMMARY: The Department of Public Works has received a request from the public to install a handicap ramp and a crosswalk at the intersection of Placita Meseta Dorada and Rancho Vistoso Boulevard. Placita Meseta Dorada is the entrance to the Estates at High Mesa, a subdivision also known as Rancho Vistoso Neighborhood X Parcel X. A handicap ramp was built at the south side of the intersection with the construction of Placita Meseta Dorada, however there is presently no outlet on the north when a handicap individual enters the street. The Town is presently arranging for the construction of that ramp. There are no other pedestrian crosswalks in the area, and the only sidewalk along Rancho Vistoso Boulevard is on the north side, therefore a crosswalk at this location would be warranted. The Town Code (Article 11- 3-8 Authority to Designate Crosswalks, Establish Safety Zones and Mark Lanes) states that "The police chief is hereby authorized, on approval of the Council: (A) To designate ... crosswalks at intersections where in his opinion there is a particular danger to pedestrians crossing the roadway... " The Police Department has reviewed this request and supports the placement of this crosswalk. ATTACHMENTS: Memorandum from Oro Valley Police Department. FISCAL IMPACT: Approval of this resolution would require the placement and maintenance of striping on the pavement. The yearly cost would be approximately $100 from the Highway Budget. RECOMMENDATION: Staff recommends approval of this installation. TOWN OF ORO VALLEY COiJNCIL COMMUNICATION Page 2 of 2 SUGGESTED MOTION: The Council may wish to consider one of the following motions: I move to approve Resolution (R) 99-21 OR I move to deny Resolution (R) 99- 21 1A) XL.--- William A. Jansen ., Town Engineer al/AAA.,/ I , , Chuck Sweet, ' own Manager RESOLUTION NO. (R)99- 21 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, APPROVING THE ESTABLISHMENT OF A CROSSWALK ON RANCHO VISTOSO BOULEVARD AT PLACITA MESETA DORADA. WHEREAS, a sidewalk along Placita Meseta Dorada leads to the intersection with the south side of Rancho Vistoso Boulevard; and WHEREAS, the only sidewalk along Rancho Vistoso Boulevard in this area is on the north side of the street; and WHEREAS, the Town Code, Article 11-3-8 Authority to Designate Crosswalks, Establish Safety Zones and Mark Lanes, states that the Police Chief may, upon approval by the Council, designate crosswalks; and THEREFORE, BE IT RESOLVED, BY THE MAYOR AND THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: That a crosswalk be established on Rancho Vistoso Boulevard at Placita Meseta Dorada PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this17TH day ofFEBRUARY , 1999. TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Tobin Sidles, Town Attorney Date Date r '.pp.1Toor .K•... �� 0 2,. 11000 N. La Canada Dr. ,E : : Oro Valley, Arizona 85737 AO �' w, : ° Phone (520) 742-5474 FAX(520) 797-2616 WERNER S.WOLFF,Chief of Police `y�°� t , ���yy 3� ��a� Y. h"..- :K UNDEo0-3 4 11' o 78°10 � 0N ORO VALLEY POLICE DEPARTMENT "INTEGRITY, PRIDE, EXCELLENCE" FEE IM .j RECEIVED s`' TOWN OF f ;:1 VALLEY (jI PUE�L�C\NORVS Memorandum G��}�.,,;� ��i�-t y� did Date: February 1, 1999 -c-e, -o2 zz To: Steve Faaborg,,Civil Engineering Technician From: Ofc. Chuck Trujillo(fi CC: Chief Wolff 7esiu RE: Installation of crosswalks at the following two locations: Rancho Vistoso Blvd. and Placita Meseta Dorada Mandarin and Strada Patania Steve, Your recent memo regarding the possible placement of a crosswalk at Rancho Vistoso Boulevard and Placita Meseta Dorada has been reviewed. The concerns and comments you raised for the placement of the crosswalk were valid and reasonable. The Oro Valley Police Department supports the placement of the crosswalk. Additionally, the intersection of Strada Patania and Mandarin was also reviewed for any traffic signage that would create a safer environment for the users in the area. The Oro Valley Police Department supports the placement of a crosswalk at this intersection. Stop signs should also be considered to slow traffic flow through the area. TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 17, 1998 TO: HONORABLE MAYOR& COUNCIL RESOLUTION (R) 99-22 FROM: John Zukas,Transit Services Administrator SUBJ: Application for Federal Grant under the Elderly & Persons with Disabilities Program SUMMARY: g The Elderly & Persons with Disabilities Program, Section 5310 (formally section 16), allows the award of capital private non-profit andgovernmental agencies that provide transportation services to the elderly and grants to p g disabled. The basic matchingratio is 80% Federal, 20% local. There is also a local fee of 2.5% charged for State program administration, for a local match of 22.5% of vehicle cost. The agency responsible for the submission of theapplication would be the Town of Oro Valley. With the p submission of the application would be the assurance that the Town would provide necessary funding for the local match cost which would be approximately $9,000 per vehicle. The Town would also be responsible for the pp y g o eratin costs for the "useful life" of the vehicle (four years or 100,000 miles). The approximate operating cost operating per year would be approximately $20,000 per vehicle. During past ast two years the Town of Oro Valley — Coyote Run has been a successful in ranking in the top three for vehicle allocations through Section 5310. Due to the extensive demand on the existingCoyote Run vehicles, both 1996 Ford vans will have surpassed their "useful life" and are due to be replaced by the year 2000. Replacing the two 1996 Ford vans will give Coyote Run the much needed"back-up"vehicles, without expending extra capital dollars. If successful in acquiring two replacement vehicles by the year 2000 Coyote Run would then have four g "in- service"vehicles and two "back-up"vehicles. it is not necessaryto have the vehicles replaced immediately, it takes at least one year, from date of Although p submission of the application to receive a vehicle if selected by the Arizona Department of Transportation. ATTACHMENTS: Completed Grant Application for the Elderly & Persons with Disabilities Transportation Program TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2of 2 RECOMMENDATIONS: It would be the recommendation of the Transit Services Administrator that the application of the Elderly & Persons with Disabilities be submitted. FISCAL IMPACT: Approximately $18 000 (if two vehicles are awarded) in local match, via the Local Transportation Assistance pp y �Funds (LTAF) or HB 2565(State Shared Revenue Generated from Vehicle License Taxes). SUGGESTED MOTION: I make a motion to approve Resolution No. (R)99-22 OR I make a motion to deny Resolution No. (R)99- 22 ahe :/ kl, 'r sit Se ices inistrator , $ °A A 1._ ,-C---mtviri Community Dev: •pment Dir•ctor 10" /dr • Town Manager RESOLUTION NO. (R)99-22 RESOLUTION OF THE TOWN OF ORO VALLEY, ARIZONA APPROVING THE APPLICATION FOR ARIZONA DEPARTMENT OF TRANSPORTATION ELDERLY AND PERSONS WITH DISABILITIES TRANSPORTATION PROGRAM WHEREAS, Oro Valley's Transportation Service, Coyote Run in the future will have a need to replace two existing vehicles to continue to give safe and efficient service to those Oro Valley residents who have no transportation options of their own; NOW, THEREFORE, BE IT RESOLVED that the Town of Oro Valley hereby: 1. Approves the filing of an application for transporting elderly and persons with pp disabilities through our Coyote Run Transportation Service; and 2. Certifies that the Town will comply with all appropriate state and federal regulations, policies, guidelines, and requirements as they relate to the application; 3. Certifies that the Town has matching funds in the amount of 22.5% of the vehicle cost, as well as, the operating funds for the "useful life" of the vehicle; and 4. The Oro Valley Mayor and Town Council hereby authorizes the Town Manager to submit an application for the FTA Elderly and Persons with Disabilities Program (formally Section 16). PASSED AND ADOPTED AND APPROVED by the Town of Oro Valley this1day of February, 1999. Paul Loomis, Mayor ATTEST: Kathryn Cuvelier, Town Clerk APPROVED AS TO FORM: Tobin Sidles, Town Attorney r TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 17, 1999 TO: HONORABLE MAYOR AND COUNCIL FROM: Werner S. Wolff, Chief of Police SUBJECT: Mobile Data Terminal Software - VisionTEK, Inc., A Sole Source Vendor FY 98/99 CIP Project RESOLUTION (R) 99-23 SUMMARY: TheOro ValleyPolice Department has been exploring and researching laptop and mobile data terminals(MDT's)for p police cars for nearly three years. Monies have been made available through the Town's annual CIP Project Program for thepast twoyears. The Department now has$125,000 to complete initial hardware&software setup for the MDT computer Project The hardware in the amount$48,907 was purchased under an Arizona State contract however the software which is a speciality item designed for law enforcement and meets the Police Department's specifications is onlyavailable througha sole source vendor,VisionTEK,Inc.. The software must also integrate with CDPD(Cellular Data Packet Device);VisionTEK,Inc.is qualified and has experience in this area. The total of the software application, installation,training,integration services with U.S.West Communications, and three years of Technical Support is $41,075.00. The remaining funds in the CIP Project will be utilized to purchase hardware for the vehicle consoles to hold the MDT's. It will also allow the Department to set up server switches,and frame relays via frad routers through U.S.West and Cellular One wireless to handle the transmissions between the Communications Center,the police cars and all the computers. The Policeartment is requesting permission from the Mayor&Council to proceed with the purchase of the software � q from VisionTEK,Inc. of Boulder,Colorado,a sole source vendor. ATTACHMENTS: 1. Copy of VisionTEK,Inc.price quote&TOV Purchase Order Request. 2. Resolution No. (R) 99-23 FISCAL IMPACT: Approved FY 98/99 CIP Project in part -$41,075.00 RECOMMENDATIONS: I recommend that Mayor&Council grant a resolution allowing the Police Department to purchase the software package for the CIP Project in the amount of$41,075.00. SUGGESTED MOTION: I move that Resolution No. (R) 99-23 be adopted. Werner .Wolff,Chief of o .ce 0/ if 07".62e1"--- Charles F. Sweet, own Manager PURCHASE REQUISITION TOWN OF ORO VALLEY VENDOR INFORMATION: Date: D z Terms: /& ... Name: J7/5o,1J �7—�� //Z--. COW /Z/IFF-30 CM/ Attn: pj Ship/Delive to: /9-c-/zt-AiCs Lt. C.E. Lentner Address grey/ £)/ W✓�� D . �2-1/0 Oro Valley Police Department City/State/ 11,000 N. 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(3 aso g m 2 s -__ -Q ` v 0 co T c = -Q U _ _ .J coCC OD a) p 4 ai C c▪ C p =, _ •C•C N C Z 1 CC .9%-g- = C N _ C:I 0.EI: ›.,>. tQ W Q a, o 8 p c co Q. in _ r 0,) N N sZ CL bg -� CI LL < CI r- CO F- 0) .,. 3p 0 ii = O 0 Nr � � r p Jr r J p F- 9 Jo 9 abed 99:90:9I. 66Iti2 9L06-999-61.L ua61iald aor:woJ J Gonad Aa1IeA 0Jp Jau1ual 0 sol RESOLUTION NO. (R) 99-23 A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING THE PURCHASE OF MDT SOFTWARE FROM VI S IONTEK INC., A SOLE SOURCE VENDOR. it Valleytopurchase Mobile Data Terminals for the WHEREAS, is the desire of the Town of Oro inthe FY 98/99 Capital Improvement Projects for the Police Department as awarded by the Town p Pu • welfare of the residents in the Town of Oro Valley; purpose of providing for the health, safety and and software for these Mobile Date Terminals is VisionTEK, WHEREAS,the only vendor to provide the Inc. of Boulder, Colorado, a sole source vendor; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY,ARIZONA: 1. That the Mayor of the Town of Oro Valley, Chief of Police, and other administrative officials are hereby authorized to take such steps as necessary MDT software package from VisionTEK, Inc., a sole source to purchase thep g vendor. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 17TH day of FEBRUARY , 1999. Paul H. Loomis, Mayor ATTEST: Kathryn Cuvelier, Town Clerk APPROVED AS TO FORM: Tobin Sidles, Town Attorney TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 17, 1999 TO: HONORABLE MAYOR& COUNCIL FROM: Chuck Sweet, Town Manager SUBJECT: Appointment of citizens to Mayor and Council Compensation Task Force SUMMARY: Due to the resignation of two members of the recently appointed Compensation Task Force (Mister Neihart and Mr. Swan), it is recommended that two new members be appointed to maintain the Task Force at a minimum of five members. The Task Force held its first meeting on February 4, 1999. The next meeting is scheduled for February 25, 1999. Two other citizens have recently volunteered to serve, Mr. Frank Butrico and Mr. Tom Vetrano. Based on their committed service to the Town, staff recommends that they be appointed. SUGGESTED MOTION: I move to appoint Frank Butrico and Tom Vetrano to serve on the the Mayor and Council Compensation Task Force. / A Chuck Sw-et,Town Manager 2 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 17, 1999 TO: HONORABLE MAYOR& COUNCIL FROM: Valerie Feuer, Senior Planner SUBJECT: CONTINUED PUBLIC HEARING — ORDINANCE (0)99-04 PROPOSED AMENDMENTS TO THE ORO VALLEY ZONING CODE REVISED, CHAPTER 6, ADDING ARTICLE 6-3,R1-72 SINGLE FAMILY RESIDENTIAL DISTRICT BACKGROUND: This item was continued from the February 3, 1999 Town Council meeting pending receipt of information regarding the Pima County height requirements in a similar zone, input from custom builders, and photo simulations showing different building heights. Staff has determined that the Pima County SR-2 Suburban Ranch Estate Zone, which has a minimum lot area of 72,000 square feet, allows a maximum building height of 34 feet. RECOMMENDATIONS: Staff recommends that the Town Council continue this item to the March 3, 1999 meeting to prepare the photo simulations and to research approaches to minimize the impact of livestock in neighborh000ds. SUGGESTED MOTION: I move to continue Ordinance (0)99-04 the amendments to the Oro Valley Zoning Code Revised, Chapter 6, adding Article 6-3,R1-72 Single Family Residential District. l()L illit t ' ' : ing�i Zoning Administrator .11 I ii,�i a • ! 1��Ilbr • /, I , r`■m Community D f = opment 1i irecto / ' f . / 1 i Town Manage r 3 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 17, 1999 TO: HONORABLE MAYOR & COUNCIL FROM: Dennis Silva, Jr., Planner I SUBJECT: Public Hearing, (0)99-06, OV9-96-8 Request for Extension of Time Limit for San Jose Plaza Rezoning, Located on the East Side of Oracle Road North of El Conquistador Way, and West of the El Conquistador Resort Patio Homes BACKGROUND: On March 14, 1997, the Town Council approved a conditional rezoning for a 13.4-acre parcel situated along the east side of Oracle Road, from R-6 to C-2. The tentative development plan adopted with the rezoning included a two-story hotel, with a maximum building height of 30 feet, and two 7,800 square foot restaurant sites adjacent to Oracle Road. Two buildings, to house smaller retail shops (Phase II), are situated toward the rear of the site. The adopted plan sets aside 5.3 acres as natural open space on the northeast side of the property. The development plan for this project was approved by Town Council on October 1, 1997. Based on the Standard Conditions of Rezoning, this conditional zoning had a"life" of two years, or until March 14, 1999 to meet all conditions. SUMMARY: The WLB Group, representing the property owners, has requested that the Town extend the conditional rezoning for six months. A time extension is needed because the applicant has not applied for a building permit. Therefore, the zoning would expire since no application for a building permit was submitted to the Town within the two-year time frame of the rezoning. The time extension would allow sufficient time to complete the development of the Holiday Inn Express and commercial center. GENERAL PLAN COMPLIANCE: The approved commercial development complies with Policy 1.2G, ensuring that these uses seek to locate near population centers rather than add intensity to or expand current retail sites. RECOMMENDATION: Staff recommends approval of the six-month time extension for the San Jose Plaza Rezoning. SUGGESTED MOTION: The Council may wish to consider one of the following motions: I MOVE TO ADOPT ORDINANCE NO. (0)99-06. OR r I MOVE TO ADOPOT ORDINANCE NO. (0)99-06 AND THE FOLLOWING ADDED CONDITIONS TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 OR I move to deny OV9-96-8 Extension of Time Limit for San Jose Plaza Rezoning, finding that: ATTACHMENTS: 1. Request for Time Extension on Rezoning dArr . d Zoning Administrator - VIP /1 Community Dev;I ment Di ector agd,Town Man ger F:\OV\OV9\1996\9-96-8\zonetc.rpt ORDINANCE NO. (0)99-06 AN ORDINANCE EXTENDING THE CONDITIONAL REZONING FOR SIX MONTHS FOR THAT PROPERTY KNOWN AS DE LARCO/SAN JOSE PLAZA, NORTH OF THE NORTHEAST CORNER OF EL CONQUISTADOR WAY, ON THE EAST SIDE OF ORACLE ROAD, WHICH IS ZONED ORO VALLEY C-2 (COMMERCIAL). WHEREAS, that certain real property known as the DeLarco/San Jose Plaza property, approximately 13.4 acres in size, is currently conditionally rezoned C-2 (Restricted) in the Town of Oro Valley; and WHEREAS, that the subject real property conditional rezoning has been approved by the Town on March 14, 1997; and WHEREAS,the conditional rezoning is valid for two years, or until March 14, 1999. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY: SECTION 1: That certain real property, known as the DeLarco/San Jose Plaza property, conditionally rezoned to C-2 (Commercial), subject to those conditions, stipulations, plan for development and all other conditions of approval established, is hereby extended for six months. SECTION 2: That all ordinances and parts of ordinances in conflict herewith are and the same is hereby repealed to the extent of such conflict. SECTION 3: That this ordinance and the various parts thereof are hereby declared to be severable. If any section, sub-section, sentence, clause, word or phrase of this ordinance is, for any reason, held to be unconstitutional, such holdings shall not affect the validity of the remaining portion of this ordinance. SECTION 4: Any person found guilty of violating any provision of this ordinance shall be guilty of a misdemeanor and, upon conviction thereof, shall be punished by a fine of not to exceed one thousand dollars and/or by imprisonment. Each day that a violation continues shall be a separate offense punishable as hereinabove described. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona,this 17th day of February , 1999. ORDINANCE NO. (0)9906 (Continued) Paul H. Loomis,Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Tobin Sidles, Town Attorney ua L. L L JAN 1 1 1999 Engineering • Planning Surveying•Urban Design Landscape Architecture roup Inc. January 8, 1999 Mr. Bryant Nodine Town of Oro Valley Planning and Zoning 11000 North La Canada Drive Oro Val iey, Arizona 85737 Via Fax and Mail Subject: San Jose Plaza, Located at Oracle Road and El Conquistador Way 0V9-96-8 WLB No. 196072-A-002-0104 Dear Bryant: Development of the hotel site and commercial center on the above-referenced property is currently underway. However, the conditional C-2 approval expires in March, 1999. We respectfully request a six month time extension for the zoning of San Jose Plaza being developed by Len DeLarco. If you have any questions, please call me. Thank you. Sincerely, THE WLB GROUP, IN . / (0. ' Charles W. Hulsey, A' Director of Planning and Landscape Architecture CWH:hg W:\H EI D I\196072\zone-ext.ltr.wpd Engineering • Planning • Surveying • Urban Design • Landscape Architecture Offices located in Tucson, Phoenix, Las Vegas • E-mail: wlbtuc@ix.netcom.com 4444 East Broadway • Tucson, Arizona 85711 • (520) 881-7480 • FAX (520) 881-7492 ______., 4 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 17, 1999 TO: HONORABLE MAYOR& COUNCIL FROM: Bryant Nodine, AICP, Planning and Zoning Administrator SUBJECT: PUBLIC HEARING RESOLUTION #(R)99- 24 , ADOPTION OF THE TOWN OF ORO VALLEY CAPITAL IMPROVEMENTS PLAN, FEBRUARY, 1999 BACKGROUND: The Capital Improvements Plan projects spending for all anticipated capital projects for the next five years. The plan addresses both repair and replacement of existing infrastructure as well as the development of new facilities to accommodate future growth. The CIP implements the General Plan by linking the Town's planning and budgeting functions. Staff initiated the CIP process in September in accordance with Section 1-402 G of the Oro Valley Zoning Code Revised. The process included a technical advisory committee (TAC) with Councilmember Johnson, Commissioner Partridge, members of advisory boards, citizens, a consultant moderator, and Staff. Staff inventoried capital items and prepared requests for the next five fiscal years. The TAC reviewed these requests, analyzed Community needs, held a public hearing, and developed a prioritized list of capital projects with a .ecommendation on which projects could be funded. The resultant CIP, attached herewith, will, if adopted by this Council, form the basis for the next fiscal year's capital budget. The CIP is divided into four funds: the General Fund, the Local Transportation Assistance Fund (LTAF), the Highway Fund, and the Townwide Development Impact Fees Fund. The following is a summary of the funds available for capital projects compared to capital fund requests for the coming fiscal year. Section IV of the plan covers this in greater detail. Additionally, there are approximately $450,000 of certificates of participation and $2.5 million of Pima County bond funds may be available for future park improvements. Fund Amount Available Amount of Requests General $801,000 $1,460,700 LTAF $12,000 $12,000 Highway $852,000 $708,000 Townwide DIF $5,876,000 $559,000 All of the LTAF, Highway and Townwide DIF projects are recommended for funding. The recommended funding for the General Fund projects is based on their evaluation score as assigned by the TAC. The capital requests for General Funds are shown in Appendix B. The TAC recommended that the total General Funds available be increased by $285,000 to fund the CDO Riverfront Park project. (This is shown in the Funding Summary table above.) They also recommended not funding or banking money for the West Lambert Lane Park and the Community Center Projects in order to be able to fund the parking improvements at Dennis Weaver Park (P2) and the prisoner release area at the police station (F2). Thus all but the following projects are recommended for funding from the General Fund: COUNCIL COMMUNICATION TOWN OF ORO VALLEY Page 2 of 2 P3 West Lambert Lane Park $325,000 F5 Community Center $300,000 V2 Replacement of Unmarked Police Administration Vehicles $38,000 PLANNING AND ZONING COMMISSION REVIEW AND ACTION: On February 2nd, the Planning and Zoning Commission voted unanimously to support the proposed CIP. RECOMMENDATION: Planning staff recommends approval of the Town of Oro Valley Capital Improvements Plan. SUGGESTED MOTIONS: I move to adopt Resolution#(R)99- 24 , approval of the Capital Improvements Plan. -OR- I move to adopt Resolution #(R)99-24 , approval of the Capital Improvements Plan with the following changes ATTACHMENTS: 1. (R)99- 24 , Town of Oro Valley Capital Improvements Plan, Draft Plan, dated February, 1999. iiii Lk,/ / . L Planning . a d 'oning Administrator ii,../4) ` , ' A, . -.:- _ - Community D: • opment I irecto Town Manag r igt°k F:\PROJECTS\CIP\1999-00\99CIPTC4.rpt r RESOLUTION NO. (R)99-24 A RESOLUTION OF THE TOWN OF ORO VALLEY, ARIZONA, DECLARING AS A PUBLIC RECORD THAT CERTAIN DOCUMENT FILED WITH THE TOWN CLERK, WHICH ESTABLISHES THE "TOWN OF ORO VALLEY CAPITAL IMPROVEMENTS PLAN", DATED FEBRUARY, 1999. BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY: WHEREAS, the Town Staff, Consultants and Technical Advisory Committee have met to review and recommend approval of the Capital Improvements Plan; WHEREAS, the Planning and Zoning Commission has held a public hearing, reviewed and recommended unanimously to support the plan; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY,ARIZONA: That certain document, "The Town of Oro Valley Capital Improvements Plan", dated February, 1999, is hereby approved and declared to be a public record, of which three copies are on file in the office of the Town Clerk. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley this 17th day of February , 1999. Paul H. Loomis, Mayor ATTEST: Kathryn Cuvelier, Town Clerk APPROVED AS TO FORM: Tobin Sidles, Town Attorney r LE Y /9/ o c>04, 0 / -7 r4i t � Alh‘ l � A`n, ibt /(JA/DED �g TOWN OF ORO VALLEY CAPITAL IMPROVEMENTS PLAN FISCAL YEAR 1999-00 TO FISCAL YEAR 2003-04 FEBRUARY 1999 TOWN OF ORO VALLEY TOWN COUNCIL PAUL H. LOOMIS Mayor PAUL PARISI Vice-Mayor DICK JOHNSON Councilmember FRANCIS CABALA Councilmember CHERYL SKALSKY Councilmember Acknowledgments , The following persons were instrumental in the preparation of the Town of Oro Valley Capital Improvements Plan: Oro Valley Technical Advisory Committee David Andrews, Finance Director Don Chatfield, Community Development Director Kathi Cuvelier, Town Clerk Dick Eggerding, Arts Advisory Board Todd Jaeger, Amphitheater School District Bill Jansen, Town Engineer Dick Johnson, Town Council Ron Koslowski, Fire Advisory Board John Lancaster, Parks and Recreation Advisory Board Charlie Lentner, OVPD Bill Partridge, Planning and Zoning Commission Tobin Sidles, Town Attorney Chuck Sweet, Town Manager James Vogelsberg, Development Review Board Support Staff Bryant Nodine, Planning and Zoning Administrator Mary Rallis, Senior Accountant Jim Copus, Senior Planner Facilitator Nina Trasoff,Nina Trasoff& Associates Table of Contents EXECUTIVESUMMARY............................................................. 1 I. INTRODUCTION 3 PURPOSE 3 MISSION STATEMENT 3 WHAT IS A CAPITAL PROJECT AND A CAPITAL IMPROVEMENT PLAN? 3 POLICIES AND ASSUMPTIONS 4 II. THE CIP PROCESS 7 TECHNICAL ADVISORY COMMITTEE (TAC) MEETINGS 7 PUBLIC INFORMATION PROGRAM AND WORKSHOP 7 III. EVALUATION CRITERIA AND WEIGHTS.............................................................10 IV. 1998/99 CAPITAL IMPROVEMENT PROGRAM 13 FY 1998/99 CAPITAL IMPROVEMENTS PROGRAM FUNDING 13 Available Funds 13 Current Situation 14 Current Long Term Debt 15 Current Bonding Capacity 15 FY 1998/99 CIP BY FUNDING SOURCE 16 General Fund 16 Local Transportation Assistance Fund 16 Highway Fund 16 Town-wide Development Impact Fee Fund 17 THE CIP TWO TO FIVE YEARS OUT 17 V. IMPLEMENTATION 18 GENERAL GUIDELINES 18 IMPLEMENTATION OF THE DECISION MAKING MATRIX 18 APPENDIX A: GLOSSARY OF TERMS................................................................................Z2 APPENDIX B: PROJECT REQUESTS AND FIVE-YEAR FINANCIAL SUMMARY 26 EXECUTIVE SUMMARY The Capital Improvement Plan(CIP) is a comprehensive, five-year plan of capital projects that identifies priorities as to need, method of financing, cost, and associated revenues. It includes a one-year recommendation for the Town's capital budget. The CIP is one of the mechanisms that implements the Town's General Plan. It allocates funds to programs specified in the General Plan, it uses implementation of the General Plan in at least two of the project evaluation criteria, and its evaluation criteria are based on the goals established in the General Plan. FY1999-2000 CIP The CIP is divided into four funds: the General Fund, the Local Transportation Assistance Fund (LTAF), the Highway Fund, and the Townwide Development Impact Fees Fund. Expenditures from the latter two funds are limited, respectively, to roadway/transportation items and roadway capacity improvements. The following is a summary of the funds and requests for the coming fiscal year. Section IV covers this in greater detail. Fund Amount Available Amount of Requests General $801,000 $1,460,700 . LTAF $12,000 $12,000 Highway $852,000 $708,000 Townwide DIF $5,876,000 $559,000 All of the LTAF, Highway, and Townwide DIF projects are recommended for funding. The recommended funding for the General Fund projects is based on their evaluation score as assigned by the CIP Technical Advisory Committee (TAC). The TAC recommends that the Town fund all General Fund projects for the next fiscal year except the following projects: P3 West Lambert Lane Park $325,000 F5 Community Center $300,000 V2 Replacement of Unmarked Police Administration Vehicles $38,000 Issues and Recommendations Currently, if a funded project is not needed, the money is banked and added to the next fiscal year's budget. The TAC discussed this policy and recommends that the Town Council allocates that money to another project on the approved CIP list. The TAC recommends two changes to the Implementation Program in Section V. First they recommend deletion of Step 4 because the whole TAC designates assumption projects based on the definition of an assumption project--a recommendation from a subcommittee is not necessary. Second, the TAC added Step 7 to provide a mechanism for the TAC to monitor the progress of the CIP and make recommendations for mid-year corrections. Two other recommendations of the TAC relate to specific projects: ■ The median cut in Rancho Vistoso Boulevard at the subdivision north of Safeway (Project #S4) should be started this fiscal year. Accordingly, it has been deleted from the FY 1999-2000 CIP. r � 1 • The Town should request funds for the Townwide drainage basins (S5) from the Pima County Flood Control District. The TAC also made the following recommendations regarding the project sheets and the process: • Project sheets should include an evaluation on the feasibility of contracting out the work versus purchasing equipment and doing it in-house. In larger project costs like parks, the applicant should include the costs of support/O&M equipment. • If a project sheet is submitted after the deadline established by the TAC, the Town Manager and Department Head will evaluate the request and decide if it could not have been anticipated for the submittal deadline and if it is a critical need. If it meets these two criteria it will be forwarded to the CIP TAC for consideration. • The TAC will have a working lunch on the day the TAC meets to rate the projects. • The Town should provide the TAC with a CIP status report at the first TAC meeting indicating the project,the department,the amount allocated, and the amount spent. • The TAC needs to be informed early and throughout the process of all the meeting times and dates. The capital project requests for all five years are shown in Appendix B. General Fund projects for the next four years total $11.9M significantly more than the available funds. The Town needs to consider long term debt financing in order to implement these identified projects such as a library and community center. The Highway Fund needs are expected to remain level over this four year span. Adequate revenues should be available to meet those needs. Though the Town-wide Development Impact Fee Fund needs are expected to increase to over$2 million in future years,the available funds are expected to be $4 million to $6 million. Efforts will continue to be made to leverage impact fee collections with federal and state roadway grant funding. Plan Organization This report starts with an introduction to the CIP, its policies and its assumptions. Some of the key terms are defined in the first section, but the reader should consult the Glossary in Appendix A for other unfamiliar terms. The second and third sections cover the process, the schedule, and the public information program followed by the criteria and weights used to evaluate projects. The fourth section,the financial section, covers the available funds and the recommended utilization of those funds for the next fiscal year. The capital requests for all five years of the CIP are shown in the tables in Appendix B. The fifth section covers the CIP implementation program including reports to the Council and the method used to evaluate projects and establish the recommended capital budget. r � } 2 I. INTRODUCTION Providing infrastructure is a primary function of local government. Maintaining public safety,town services, parks and recreation facilities, an adequate transportation system, and the community's quality of life are all heavily dependent on how the Town handles infrastructure issues. PURPOSE The Capital Improvement Plan (CIP) implements the Oro Valley General Plan by developing a prioritized schedule of short-range and long-range community capital needs, evaluating projects, and analyzing the community's ability and willingness to pay for them in the most cost effective way. The CIP is the method by which Oro Valley determines future infrastructure requirements and plans the financing of facilities and equipment to provide services over a five-year period. MISSION STATEMENT "To define five year capital improvement priorities and financial feasibility by creating a process and producing a document that responds to public desires, needs, end elements of the Town's General Plan." WHAT IS A CAPITAL PROJECT ANDA CAPITAL IMPROVEMENT PLAN? Capital Projects are those which: cost over$10,000, have an expected useful life of two years or more, and become an asset of the Town. The only exceptions to this definition are police patrol units which may have a useful life of less than two years but will still be considered capital projects. A Capital Improvements Plan is a multi-year plan that projects spending for all anticipated capital projects for the Town. The Plan programs, by fiscal year, repair and replacement of existing infrastructure as well as the development of new facilities to accommodate both current needs and future growth. The CIP looks at competing needs, costs and potential funding sources. The CIP process and plan resolves the choices about what to build or buy,where and when to build or buy it, and how much to spend on it. The CIP links the Town's planning and budgeting functions by providing a separate policy document to address the Town's capital needs. It establishes the FY 1999-2000 Capital Budget, which will be submitted as the capital outlay portion of the FY 1999-2000 Town Budget. There are five basic components to the CIP: 1. Infrastructure inventory. 2. Needs assessment that identifies all needed and planned community infrastructure. 3 4 3. Financial analysis and determination of options and projected costs. 4. An infrastructure plan that programs infrastructure by year for a five-year period. 5. A capital budget for the first year of the CIP. POLICIES AND ASSUMPTIONS Over the years, the Town of Oro Valley has financed a substantial portion of capital improvements through operating o eratin revenue and use of reserves. The pay-as-you-go financial policy has been the Town's "modus operandi" in the past. The goal of the Oro Valley debt management policy is to maintain the Town's ability to incur present and future debt at the most beneficial interest rates in amounts needed for financing the CIP, without adversely affecting the Town's ability to finance essential community services. Policy Statements • The Town will maintain, at a minimum, a contingency reserve that represents 25% of the General Fund's and the Highway Fund's combined annual expenditures. Contingency reserves in excess of the minimum may, at the discretion of the Council, be used to fund "one-time non- recurring" expenditures, including capital improvement plan items. • The Town will develop an annual budget whereby recurring Town revenues will be sufficient to support recurring operational expenditures with no use of the General Fund Contingency to support ongoing operational expenses. • The Town of Oro Valley shall allocate at least $1,000,000 annually out of available surplus funds for capital projects. Surplus funds shall be considered all moneys accumulated from overestimated cost projections, unspent funds, or operational surpluses. Funds will be available only after the minimum fund balances have been preserved. • A five-year capital improvement plan will be developed and updated annually along with corresponding anticipated funding sources. • The Town shall open a separate CIP Capital Account. Barring an emergency, funds can only be disbursed from this account if the project has been through the CIP Evaluation Process. • The CIP Capital Account shall maintain a$50,000 emergency fund balance at all times. Should this emergency fund be used, Town Council shall reimburse the emergency fund at the next scheduled Council meeting. Requests to tap into the emergency fund will be screened by the Town Manager with Council approval necessary for disbursement. • The CIP Capital Account shall maintain an$25,000 balance for the completion of traffic signal projects when they are warranted. When this fund is used, Town Council shall allocate funds to reimburse the traffic signal fund as soon as possible. • If the Town determines that a funded project is not needed, the Town Council may allocate that money to another project on the approved CIP list. • Pay-as-you-go financing will be an integral part of the Oro Valley CIP. • Efforts will be made to maintain or improve the Town's bond rating. • Capital projects and improvement districts financed through the issuance of bonded debt will be financed for a period not to exceed the useful life of the project. r -i 4 4 ■ The Town shall consider forming improvement districts upon the request of residents based on public benefit, debt equity, and need. ■ All Town departments will investigate ways and strive to become more self-supporting. ■ The Town shall avoid utilizing lease purchase agreements to finance relatively small purchases, such as vehicles. ■ The Town shall work aggressively with developers to help future development pay for itself. • Raised pavement markers will be included in all new street project proposals. ■ Department Heads shall meet prior to the annual CIP Update Process to discuss the best use of equipment and vehicle replacement program funds. These recommendations shall be submitted to the TAC for review and discussion. • Using open lines of communication, departments shall consolidate purchases whenever possible to maximize funds. • When purchasing equipment, thought will be given to compatibility with equipment in other departments. • Project Sheets must be submitted by the deadline set each year by the TAC. If a project sheet is submitted after the deadline, the Town Manager and Department Head will evaluate the request and decide if it could not have been anticipated for the submittal deadline and if it is a critical need. If it meets these two criteria it will be forwarded to the CIP TAC for consideration. Policy Regarding "Rollover"of Capital Improvement Projects The Town of Oro Valley recognizes that some capital projects require a lengthy process to prepare bid specifications, interview contractors and suppliers, and execute the work. In some cases, a capital project may be approved for a fiscal year but a contract is not ready for completion by the end of that fiscal year. In these cases, department heads need assurances that such projects can "rollover" into the next fiscal year, due to the fact that CIP priorities for that year will have been established several months earlier. The Oro Valley Capital Improvements Plan permits the "rollover" of projects from one fiscal year to the next,under the following provisions: 1. Once a department head has determined that a project will not be awarded by the end of a fiscal year,that department head is responsible for requesting that the CIP be amended by the Town Council as part of the budget process for the coming fiscal year; 2. The department head must demonstrate that the budget funds are still available and may be retained for the following year without detrimental impacts on approved CIP projects for the coming fiscal year; and 3. Each project is allowed no more than one such rollover. CIP Assumptions In addition to the above policy statements, the following assumptions were made in the development of the Oro Valley CIP. • State shared sales and income tax revenues are estimated to increase by 8% to 10% in FY 1999/2000. r � } 5 ■ Local sales tax proceeds are estimated to increase by 15%to 20%. ■ Highway User Revenue Fund revenues are estimated to be $1.6M. ■ Local Transportation Assistance Funds (LTAF) revenues are estimated to be$180,000. p r 6 II. THE CIP PROCESS Section V, Implementation, outlines the steps established by the Town to create and implement the P CIP. This section covers the process, and schedule, used this year to compete those steps. TECHNICAL AD VISOR Y COMMITTEE(TAC) MEETINGS The TAC is an integral part of the CIP process. It consists of citizens, a utility representative, a council representative, department representatives,board and commission representatives, and town staff. The TAC held several meetings, as summarized below,to develop the CIP. L^-csrr_•c• a •-2 _••�L'�-3"+�_T:�2'.....a 2.'.i'•L':f»: ^LAST'_. � — ..._... _ _ .S'.. - •Lam:_..:.�._:..�.....:_.: .._.... August Preparatory work including revisiting the approach to separate the three funds, & September drafting project sheets, and creating the recommended TAC members list. September Process initiated by the Commission. Hired consultant. Collected project(fund request) sheets. October TAC member list approved by the Council. First TAC meeting with an overview of the process, a report on the status of the current fiscal year's CIP, and a review of the project sheets submitted. November The TAC hosted a public workshop on the projects and evaluation criteria. December The TAC met to consider and revise the evaluation criteria,review the project sheets,and discuss the current and projected capital budget. The revised the evaluation criteria and weights were submitted to the Commission and to the Council for approval. January The TAC met early in the month to rank the projects. The TAC presented the budget and the projects as ranked to the Council and the Commission in a study session. The TAC met late in the month to consider the available budget and determine which r •ects would be recommended for fundingin the next fiscal year. projects Feb Public Hearings on the CIP were held before the Commission and the Council February g for adoption. March Review the first part of the fiscalyear includingthe status of the current capital projects and recommend changes to the CIP as necessary. J PUBLIC INFORMATION PROGRAM AND WORKSHOP The public information program started in September to announce the November workshop with a mailing to all homeowner associations, a press release, and flyers distributed at the polling place and stuffed in grocery bags by the local stores. On November 17th, the TAC held a public workshop to present the evaluation criteria, weights, and projects to the public and solicit feedback. Besides the TAC, 14 persons attended the } 7 workshop. The attendees were "given" $100 and asked how they would spend it on the CIP g oals the criteria that are used to evaluate projects. They also suggested additional goals that are listed under "Other". The results are presented in the following table with the "Score" representing the average dollar value assigned to the goal. • Goal - -c Score Public Health, Safety and Welfare 16 Operations and Maintenance 11 Environmental Preservation 10 Economic Development 9 Service Levels 8 Public Desire 7 Fiscal Impact 7 Implements LocallyAdopted Plans 7 p P Legal Ramifications 6 Relationship to Other Projects 3 Others (including): 16 Income Generation Matching Funds Reserves Cultural Enhancement-Arts Traffic Control Parks&Recreation(Community Center) Quality Education Attendees were also asked what specific projects they would like to see on the CIP. Their responses and the recommendations of the TAC are shown on the following page. On December 4th, the TAC considered the public comments and adjusted the evaluation criteria, an , wei htsd projects accordingly. The Town Council approved these on December 16`h. g A press release announcing the February public hearings and the results of the process was distributed in late January. 8 Projects Suggested by the Public at the Workshop Project Suggestion [number of"votes"] TAC Recommendation Community Center [3] Project sheet submitted. Senior Center(in Community Center) [2] Include in Community Center. Library (more funds, include arts center) [3] Project sheet submitted. Equestrian facility and trails to Parks [1] —Project sheet submitted. Also the CIP will be used to implement the POST and Parks Master Plan. The equestrian facility is part of the CDO Riverfront Park and trails are part of the POST Plan. Places for kids to play-congregate [1] See above. This item is a part of the Parks and Community Center master plans. Water pipes coordinated for whole Town [1] Submit as a recommendation to Oro Valley Water. Infrastructure to bring CAP and/or reclaimed Submit as a recommendation to Oro Valley water [1] Water. Make the Rancho Vistoso median cut a high Project sheet submitted. priority [1] Widen First Avenue and make improvements Project sheet submitted. immediately to accommodate Home Depot- Target [1] Widen Tangerine from First to La Canada Project sheet submitted. and perhaps La Cholla [1] Sidewalks versus multi-purpose lanes on This needs to be evaluated as part of the Town's major arterials [1] Pedestrian and Bicycle Plan. When this plan is adopted it will be implemented through the CIP. Amphitheater& Arts Center [2] Project sheet submitted (CalMat). Emergency Response Plan [1] This is not a CIP item. It is already being developed. Open space not improved-- left natural Project sheet submitted. This is part of the West (parks) [1] Lambert Lane Park and the Open Space acquisition project sheets. Traffic Light at Lambert and La Cholla [1] This will be submitted to the CIP when warranted by traffic analysis. Left turn lanes on Lambert Lane [2] r This was approved and funded as a part of last year's CIP. Consider Impact Fees to cover drainage � A project was submitted to this CIP for the studies and other improvements needed to drainage study. handle growth. [1] Town-wide bike lanes (connect to Wilson K- In the current year's CIP as part of the Town's 8) [1] Pedestrian and Bicycle Plan. 9 HI. EVALUATION CRITERIA AND WEIGHTS One of the most important requirements for an effective selection process is the establishment of clearly defined, pre-specified criteria upon which the assessment and subsequent selection of capital projects will be based. The evaluation criteria become the guidelines for the CIP decision making p J process. They were determined early in the process to allow objective decisions to subsequently be made. Clearly written policies (reflected in the evaluation criteria)make capital allocation decisions easier. EachY ear, discussion of the policies begins the CIP process. This usually results in changes to the policies, which reflect changes in the Town's priorities. The evaluation criteria were selected on the following basis: 1. They refer to issues so important to local governments that ignoring them could have serious consequences. 2. They refer to items generally measurable in one form or other. 3. They are realistic. 4. They permit at least some degree of objectivity in ratings. 5. Most importantly, in their generic form, they represent criteria applicable to a wide variety of capital projects. The Technical Advisory Committee selected the following ten criteria for use in the formation of the Capital Improvements Plan. Since some criteria are associated with more critical operations of p P . the Town, each criterion has been assigned "Weighting Points". For instance, Criteria 1: Public Health, Safety, and Welfare (95 Weighting Points) will have a greater emphasis than Criteria 9: Legal Ramifications (58 Weighting Points) when the capital projects are evaluated. Every project is evaluated against these same criteria and weightings. This ensures the most objective process possible and leads to consistent decision making. EVALUATION CRITERION 1:PUBLIC HEALTH, SAFETY,AND WELFARE 95 Weighting Points • How does the project improve the health, safety, and welfare in the community? • Does the project specifically address a health, safety, or welfare problem within the community? • Does the project specifically address a pressing and growing need? • As examples: street improvements often affect safety, parks affect welfare, etc. EVALUATION CRITERION 3:ECONOMIC DEVELOPMENT IMPACT 84 Weighting Points • Does the project positively impact local economic development efforts as defined in the General Plan? • Does the project promote economic growth as defined in the General Plan? 10 EVALUATION CRITERION 2:ENVIRONMENTAL PRESERVATION 84 Weighting Points ■ Will the project positively affect the environment? ■ Will the project help the town to deal with an environmental issue/problem/mandate? ■ Does the project help to promote and/or protect the town's natural environment? ■ Does the project help to protect the town's sensitive desert environment? EVALUATION CRITERION 4:FISCAL IMPACT 77 Weighting Points ■ Does the project have a positive impact on town revenues? • Does the request bring in additional outside funds in some proportion? ■ Is there a strong probability that sources of funding other than local revenues can be found? • Is the project realistic from a financial standpoint? (Consider direct costs as well as ongoing and additional costs such as those to provide temporary services during implementation of the project.) ■ Are funds already dedicated or available for the project? • Is the project an efficiency improvement project(see Glossary)? EVALUATION CRITERION 7:IMPACT ON OPERATIONAND MAINTENANCE 77 Weighting Points • Does the project have a positive impact on current town operations? • Will the project improve the efficiency of town staff? ■ Is this a low-maintenance project? • Does the Town have the ability(staff, funds, etc.)to support this in O&M? (This criterion refers to internal operations versus services to the public [service levels]). EVALUATION CRITERION 5:IMPACT ON SERVICE LEVELS 71 Weighting Points • Does the project bring the town up to a required service level? • Does the project improve service levels? (Service levels are established levels or standards of service that the Town provides its Citizens.) EVALUATION CRITERION 8:IMPLEMENTS LOCALLY ADOPTED PLANS 71 Weighting Points • Does the project help implement currently adopted local plans? • Is the project a part of or consistent with an articulated, acceptable mid-short or long- range program? • Does the request implement some or all of the recommendations of a previous study? 11 EVALUATION CRITERION 6:PUBLIC DESIRE 67 Weighting Points ■ Has theJ ro'ect been specifically identified by the public in previous community p p y forums, surveys, etc.? EVALUATION CRITERION 9:LEGAL RAMIFICATIONS 56 Weighting Points ■ Does the project decrease the town's exposure to liability actions? ■ Does the project meet or address local regulations. EVALUATION CRITERION 10:RELATIONSHIP TO OTHER PROJECTS /COORDINATION 52 Weighting Points ■ Does this project coordinate well with other projects underway? • Can the project be effectively coordinated with other projects (for instance water and/or sewer line repairs done in conjunction with roadwork)? • Will all prerequisite projects be complete before this project is scheduled? • Is the project timely or does it provide a critical "window" of opportunity? • Does this project create minimal disruption or inconvenience to the public? 12 IV. 1998/99 CAPITAL IMPROVEMENT PROGRAM The purpose of this Chapter is to present the Oro Valley CIP for the next five fiscal years. It presents the next fiscal year's capital budget in detail and then a summary of the following four years. FY 1998/99 CAPITAL IMPROVEMENTS PROGRAM FUNDING Available Funds Funding for projects included in the Town's Capital Improvements Program is derived from a variety of sources, including the General Fund, Local Transportation Assistance Fund (LTAF), Highway Fund, Townwide Roadway Development Impact Fees Fund and Parks Development Fund. Primary revenue sources of the General Fund include local sales taxes, state shared income and sales taxes, County auto lieu tax collections, state and federal grants, and license and permit fees. Expenditures of the General Fund may be made for all municipal purposes. Primary revenue sources of the Highway Fund include state shared fuels taxes and federal grants. Expenditures from this fund are legally limited to roadway and transportation related items. Roadway development impact fees are collected at the issuance of a building permit on the construction of all single family and multi-family residential units. Expenditures may only be made for roadway system capacity improvements. For park development, the Town has proceeds remaining from the issuance of certificates of participation. The Town is also working with Pima County to obtain funds from Pima County Bond proceeds. Current revenues are insufficient to fund all of the projects in the CIP. In developing the CIP, a comprehensive review of all available financial resources was made. The following options were considered when analyzing potential funding sources for CIP Projects: 1. Pay-as-you-go out of current revenues 2. Borrowing,which could include issuance of bonds 3. Certificates of participation,paid back by town revenues 4. Lease-purchase agreements 5. Improvement districts, where residents who benefit from the improvements pay for them over time. 6. Development Impact Fee Ordinances, where developers are obligated to pay for a portion of the infrastructure needed to service their projects. 7. Federal and State Grants 8. Donations,volunteer efforts, and intergovernmental agreements 9. User fees The following is a summary of the funds available for the Town of Oro Valley's FY 1999/2000 Capital Improvements Program: 13 TOWN OF ORO VALLEY FY 1999-2000 CAPITAL IMPROVEMENTS PLAN FUNDING SUMMARY General/Public Transportation Funds: Total Funding $1,561,000 Less Debt Service 760,000 Unrestricted Amount $801,000 (includes $12,000 from the LTAF) Highway Fund: Total Funding $900,000 Less Debt Service 48,000 Unrestricted Amount $852,000 Townwide Roadway Development Impact Fees Fund: These fees will be used to fund roadway system capacity $5,876,000 improvements. Parks Development COPs CDO Riverfront Park $479,000 Pima County Bond Funds: Dennis Weaver Park/CDO High School 1997/98 $250,000 CDO Linear Park 2000/01 1,000,000 CDO Riverfront Park 2000/01 $1,250,000 Current Situation General Fund and Highway Fund revenues are heavily dependent on local sales tax, building permit fees, and state shared revenues. Much of this income is directly related to rapid housing development. The challenge for the Town will be to develop funding sources to replace this income when a slow-down in housing development inevitably comes. Non-construction retail sales tax revenues, other than those related to the tourism industry, have been relatively low, accounting for approximately 30% of the Town's local sales tax base. This can be attributed not only to retail leakage to the Tucson Area, but also to the fact that a large portion of the local retail sales is for non-taxable food items. Construction sales taxes are subject to industry volatility and are not recommended as a long-term funding vehicle for capital improvements. Retail interest in the community remains strong among commercial developers. Several projects will likely come to fruition within the next year, which accounts for the projected 15% to 20% increase in local sales tax collections. r , 14 State Shared Highway User Revenue Funds of$1.6 million should remain at about the same level. The Public Works Department uses these funds to pay for roadway maintenance and improvements. The coming years are going to place more stress on the area's roads. Additional HURF funds will be needed for roadway, improvements, maintenance, and equipment. However, the Town's roadway impact fees, leveraged with federal grants, are significant revenue sources for roadway system capacity improvements. After careful review, it was determined that the FY 1999-2000 contribution to the capital account from the General Fund, LTAF, and Highway Fund would be $2,473,000. This figure includes funding of$1,665,000 for all capital projects, vehicle and equipment replacement programs, and street projects, plus debt service of$808,000 on projects from previous years. Additional funding includes Townwide Development Impact fees for roadway system capacity improvements in the amount of$5,876,000 and$2,554,000 for the CDO Riverfront Park. Current Long Term Debt Lease purchase agreements have been used to purchase equipment and spread the payments out over a period of years. Current lease-purchase agreements include a wheel loader and backhoe in the Public Works Department and tape logger used by the Police Department. The annual debt service on this equipment is $70,016. The Town Municipal Property Corporation issued $28.4 million of municipal water acquisition bonds in April 1996. Annual debt service on these bonds for FY 1999/2000 is $1,823,925. Total bond principal as of June 30, 1998 is $27.9 million. Water revenues will be used to repay the bonds. The Town issued $5.1 million of Certificates of Participation to purchase three parcels of land and provide funds for park development. Annual debt service on these certificates is $410,281 for FY 1999/2000. The Town utilized Certificates of Participation to finance the current Town Hall facility. Annual debt service on these certificates is $181,475 for FY 1999/2000. They will be paid off in June 2000. The total long term debt outstanding principal will be $5.6 million as of June 30, 1998. This figure includes $180,000 in assessment district debt. Total annual debt service is $591,756. Current Bonding Capacity Although it is the goal of the Oro Valley CIP to finance projects without borrowing (pay-as-you- go), some projects may need to be financed. Oro Valley has no Town property tax, so the Town's only taxing authority is for discretionary sources such as sales taxes and fees. Many communities issue general obligation bonds to pay for large capital projects that cannot be financed by current reserves. The State of Arizona places limits on the amount a municipality can borrow with these bonds. This is reflected as the bonding capacity (or credit line) of the municipality. The following are the parameters that determine the Town of Oro Valley's bonding capacity. 1. Based upon a secondary assessed value of$178,766,822 on June 30, 1998. 2. Under Arizona Law, municipalities may issue general obligation bonds for specific 15 purposes such as water, waste water, artificial light, open space preserves, parks and recreational facilities up to an amount not exceeding 20% of the secondary assessed value. This would allow the Town of Oro Valley to bond for an amount of $35.7 million. 3. Under Arizona Law, municipalities may issue general obligation bonds for general municipal purposes up to an amount not exceeding 6% of the secondary assessed value. This would allow the Town of Oro Valley to bond for an amount of$10.7 million. Any general obligation bonds that may be issued by the Town are subject to an election and voter approval. FY 1998/99 CIP BY FUNDING SOURCE The following tables show the projects submitted for the next fiscal year by funding source. These are divided into two groups: 1. Assumption Projects are those deemed absolutely essential to the operation of the Town, involving ongoing operating capital purchases to replace existing equipment outlined by the departmental equipment replacement program, or having designated funding for all or a majority of the project. These projects receive priority funding from the CIP and do not go through the project evaluation and prioritization process. 2. All projects that are not assumption projects were rated using the evaluation criteria and ranked accordingly. They are presented in the order they were ranked. Those that were ranked lower and could not be funded in the next fiscal year are shown separately in the lower part of each table. General Fund The capital requests for General Funds are shown in Appendix B. The TAC recommended that the total General Funds available be increased by $285,000 to fund the CDO Riverfront Park project. (This is shown in the Funding Summary table above.) They also recommended not funding or banking money for the West Lambert Lane Park and the Community Center Projects in order to be able to fund the parking improvements at Dennis Weaver Park(P2) and the prisoner release area at the police station (F2). Thus all but the following projects are recommended for funding from the General Fund: P3 West Lambert Lane Park $325,000 F5 Community Center $300,000 V2 Replacement of Unmarked Police Administration Vehicles $38,000 Local Transportation Assistance Fund The only project submitted for this fund is the Coyote Run backup vehicle (V14). The TAC recommends that this be funded. (This project is shown as being funded by outside funds in the General Fund table in Appendix B.) High way Fund All projects are recommended for funding. r 16 Town-wide Development Impact Fee Fund All projects are recommended for funding. THE CIP TWO TO FIVE YEARS OUT The capital project requests for all five years are also shown in Appendix B. When projecting future budgets two considerations are important: 1) projects not funded this year will be pushed back to the next year; and 2)more new projects are likely to be identified. General Fund projects for the next four years total $11.9M. The Town may possibly need to consider long term debt financing in order to implement these identified projects which includes a library and community center. The Highway Fund needs are expected to remain level over this four year span. Adequate revenues should be available to meet those needs. Although the Town-wide Development Impact Fee Fund needs are expected to increase to over$2 million in future years, the available funds are expected to be $4 million to $6 million. Efforts will also continue to be made to leverage impact fee collections with federal and state roadway grant funding. r 17 V. IMPLEMENTATION The success of a plan or a planning process is measured by the success of its implementation. To effectively implement the CIP the following program was developed. GENERAL GUIDELINES Adoption -The Oro Valley CIP five year program capital budget shall be reviewed by the Planning and Zoning Commission and adopted by the Town Council. Upon adoption, the Oro Valley CIP will be published and widely distributed. The Oro Valley CIP will be annually updated, reviewed by the Planning and Zoning Commission, and adopted by the Town Council by March of each year. Capital Budget - The capital budget will be used in developing the annual Town budget. The CIP will be the foundation for each year's capital expenditures. Quarterly Reports - Department Heads are responsible for preparing quarterly reports on the status of capital projects in the first year capital budget. The reports shall be made to the Town Manager and the Finance Director shall document the status. The Town Manager shall make a report to the Town Council quarterly, or more often if deemed necessary, on the status of the CIP. Technical Advisory Committee - The Technical Advisory Committee, which is composed of citizens, a utility representative, a Council representative, department representatives, board and commission representatives, and town staff shall reconvene at least three months prior to the adoption of the CIP each year. The purpose of the TAC will be to identify new capital projects to be added to the CIP, review and/or modify evaluation criteria, evaluate CIP projects, and produce an updated CIP. The Town of Oro Valley may want to use an outside facilitator each year during the project evaluation process to ensure objectivity and consistency in ranking of the projects. (See Implementation of the Decision Making Matrix below for more detail) Public Involvement - Citizen involvement is an important element of the plan. This involvement could entail participation at Town Hall meetings, community surveys, public hearings, focus group meetings, membership on the TAC, newspaper articles, etc. IMPLEMENTATION OF THE DECISION MAKING MATRIX The Decision-Making Matrix is composed of the evaluation criteria and the weights. It is used to rank all projects, excluding assumption projects, for the next fiscal year. This is done by rating each project against each criterion on a scale of 0 to 10, with 10 being the most favorable rating. The rates are then multiplied by the weight of the criterion and the results are totaled to yield a total rating for each project. The projects are then ranked, highest to lowest, according to their total ratings. They are funded in order of rank until there are no more projected capital funds available. The Technical Advisory Committee (TAC) works as a team to evaluate and rank the projects. They first determine if a project is an assumption project per the definition. Then, if it is not, they rate it using the decision matrix. These decisions are made by a consensus of the TAC. 18 The following is the process for carrying out this phase of the Capital Improvements Plan: Step 1: Re-visit the Evaluation Criteria. The TAC shall meet to discuss the Evaluation Criteria. At this meeting, it will be decided if the criteria used the previous year are still appropriate to the Town's current situation. Influences from both inside the Town and from external forces could necessitate the elimination, change, or addition of evaluation criteria. After the Evaluation Criteria are agreed upon, the TAC must then analyze the Numerical Weighting Factor given to each criterion. It is the purpose of this factor to prioritize the Evaluation Criteria in order of importance. Factors such as, citizen's changing attitudes and/or governmental mandates may lead to changes in the Numerical Weighting Factors. When the TAC has agreed upon the Evaluation Criteria and their appropriate Numerical Weightings, any changes must be presented to the Town Council for approval before the process can proceed. Presenters to the Council should be prepared to justify recommended changes. Step 2: Creation of New and Re-evaluation of Existing Project Sheets Project Sheets will be submitted by Department Heads to the TAC for evaluation. Additionally, any projects that were submitted in a previous year(s) and are still considered to be needed should be updated and re-submitted. Any changes to the status of the project (e.g., a new funding source found or a change in departmental priority) should be included on the Project Sheets to ensure proper evaluation. Department Heads are encouraged throughout the year to aggressively pursue new avenues to enhance the feasibility of projects. Project Sheets must contain the following information to be considered for evaluation: 1. Project name and department. 2. Description of the project and why it is necessary. 3. Time line of the proposed project. 4. Project budget tied into the time line. 5. Potential and/or existing funding sources. Include an evaluation on the feasibility of contracting out the work versus purchasing equipment and doing it in-house. In larger project costs like parks, include the costs of support/O&M equipment. 6. Projected operating and maintenance costs of the capital item. 7. Projected cost savings due to increased efficiency, decreased maintenance, etc. Project Sheets must be submitted by the deadline set each year by the TAC. If a project sheet is submitted after the deadline, the Town Manager and Department Head will evaluate the request and decide if it could not have been anticipated for the submittal deadline and if it is a critical need. If it meets these two criteria it will be forwarded to the CIP TAC for consideration. Step 3: Determining the Capital Budget The Town Finance Director shall determine the amount of funds that can be placed in the CIP Capital Account for the pending year. Funding for additional projects can only be allocated after all projects currently underway are accounted for. 19 • [Note: Step 4 is being handled by the whole TAC and is therefore recommended to be deleted.] , . , • : •• .. • • • . . . , . . .. , . _ , . . 4, , , . . Step 4: Evaluation of Projects by the Technical Advisory Committee The TAC shall evaluate all new and re-submitted Project Sheets. Each Project will receive a score from 0-10 in relation to each of the evaluation criteria. The projects will then be given a numerical total (the sum of the criteria weights times the scores) and placed in order of priority on a report of projects by funding category. This prioritized list will show the funding by fiscal year. Step 5: Creation of Fiscal Year Capital Budget After the projects have been prioritized and reports distributed to the TAC, a meeting will be held to determine the Fiscal Year Capital Budget. This budget will recommend which projects should be funded in the next year. The following steps must be taken to evaluate and finance the projects: 1. All Assumption Projects must be funded first and deducted from the Capital Budget. 2. If there are more funds available for Capital Projects, the TAC must then use the CIP Prioritized Projects List to determine which project(s) should be funded. 3. The highest priority project on the prioritized project list must then be identified. These questions need to be asked: Are there other projects rated higher that will be competing for the same funding source in later years? If so, should this money be banked for these projects instead of being spent on this year's top priority? Does this project need to be completed as a precursor to a higher-rated project in the future? Is there a financing alternative that could be combined with a higher rated project, which may be a better way to fund the project? If it is determined that the year's top priority project is financially feasible and will not jeopardize the ability to fund future projects that are rated higher, the Project may be included in the Capital Budget of that year. Should funds remain at this point, the second highest rated Project from the prioritized projects list shall be examined in the same fashion. This procedure shall continue until all of that year's Capital Funds have been exhausted or allocated to fund future projects, or all projects have been funded. If there are not sufficient funds for the next ranked project but there are funds remaining, those funds are to be placed as carry-over, non-project-specific, in the next fiscal year's budget. Step 6: Disposition of Unfunded Projects There may be lower-ranked projects that do not make it into the Annual Capital Budget. These 2.a may be updated and re-submitted for the next year, or subsequent years, when the TAC Y p Evaluation Process begins for the next Fiscal Year. These projects also may be funded later in the next fiscal year if additional funds become available. Step 7: Implementation of the CIP Throughout the Fiscal Year The CIP TAC acknowledges that they are working with estimates of project costs and funds available. Therefore the TAC will meet mid-way through each fiscal year to review the status of currently funded projects and recommend any necessary changes. Step 8: Annual Review of the Capital Improvements Plan Update the five-year CIP by adding or revising capital projects and adding an additional fiscal year and a new Capital Budget for the first fiscal year. The updated CIP is presented to the Planning and Zoning Commission for review and to the Town Council for review and adoption. .. Z./ APPENDIX A: GLOSSARY OF TERMS The following a is Glossaryof Terms to be used in reviewing the Oro Valley Capital Improvement Plan. The terms are used throughout the document and are important in the infrastructure planning process. Assumption projects - Projects that are deemed absolutely essential to the operation of the Town. P ongoing operating capital purchases that replace existing equipment outlined by the departmental equipment replacement program and projects that have designated funding for all or a majority of the project. These projects will receive priority funding from the CIP Capital Account and will not P J p J go through the project evaluation procedure. Bond - A written romise to pay (debt) a specified sum of money (called principal or face value) at p a specified future date (called the maturity date[s]) along with periodic interest paid at a specified P pg ofprincipal e the (interest rate). Bonds are typically used for long-term debt. Capital Account/Budget - The capital budget is the approved fiscal commitment to develop P g PJro capital projects within the current fiscal year. It appears in the annual financial plan. P Capital Improvement Plan - The Capital Improvement Plan (CIP) is a comprehensive, five-year P P plancapitalprojects of ro'ects that identifies priorities as to need, method of financing, cost, and associated revenues. The a is lan guide for identifying current and future fiscal year requirements and P becomes the basis for determining the annual capital budget. The CIP is reviewed, updated and annually adopted by the Town Council. Capital improvement policies - Locally accepted policies that identify the amount of funds to be P P annually expended ex enbudget and borrowing as well as terms and conditions for obligating. P throw� those funds. These policies also outline how the Town does business in dealing with infrastructure planning. Capital Projects - Projects that cost over $10,000, have an expected useful life of two years or more, and become an asset of the Town. The only exceptions to this definition are police patrol units, which may have a useful life of less than two years but will still be considered capital projects. Certificate of Participation (COP) - Obligation of a public entity based on a lease or installment sale agreement. Community Development Block Grants (CDBG) - Arizona Department of Commerce grants to communities that can be used for a wide range of activities including infrastructure, housing rehabilitation, economic development, planning and public services. Exact activity must either principally ally benefit low or moderate income persons, prevent or eliminate slums or blight, or meet other urgent community needs. Credit ratings - An independent rating service's evaluation of the credit worthiness of notes and r 7 22 bonds. Ratings influence the cost of borrowing. Debt- Funds owed as a result of borrowing. Debt financing - The financial policyof borrowing capital to develop a public facility and pay off the debt over a set number of years. Debt service - The amount of funds needed to pay principal and interest on outstanding bonds for a given year or series of years. Development Impact Fee Ordinance (DIFO) - A town ordinance that requires a monetary charge P P on a development to recoupproportionate share of the public capital costs required to accommodate P that development with necessary public facilities. Discretionary revenues -Revenues that are not obligated for particular expenditures. Efficiency Improvement rovement Projects - Projects that provide a positive cost/benefit ratio through the improvement of efficiencies. Specifically, they will have less than a three-year payback and their life be will spangreater than their payback period. To qualify for this designation, a project's P benefits must be quantified. Financial analysis - A study of the cash flow and financial capabilities of a jurisdiction to determine its funding capacity and fiscal health. Year(FY) -The Town's businessyear beginning July 1st and running through June 30th. Fiscal b General Obligation (G.O.) Bonds - A bond secured by the pledge of Oro Valley's full faith, credit. and taxing power. General Fund - Discretionary funds that are not specifically earmarked for a project and may be used for the Town's operations. Grants -This funding source includes State and Federal grants. Heritage Fund - Arizona State Parks matching grant programs for acquisition or development of Heritage public outdoor recreation areas and facilities. Highway Users Revenue Fund (HURF) - Established by state legislation and is administered by g Y the State Department of Revenue. Revenue for the fund is derived from gasoline tax, truck weight fees, and various license fees imposed on motor vehicles. Infrastructure - Public support structures such as roads, street lighting, and water lines/facilities. Impact fees - Monetary payments made by builders or developers to defray the public costs of providing infrastructure to a development. 7 23 Improvement District - An area of the community where infrastructure improvements have been made and are being paid for by the citizens who directly benefit from the improvements over a period of years. Lease payment -The rent or service fee paid for the use of a facility. Lease-purchase - This method of financing allows the Town to construct or acquire property and p pay over a for itperiod of time by installment payments rather than an outright purchase. The time payments include an interest charge that is typically reduced because the recipient does not have to pay income tax on the interest. Long-term debt- Borrowed funding with a maturity of at least one year. Local Transportation Assistance Fund (LTAF) - Funds generated from the Arizona State P Lottery and are earmarked for transportation purposes to towns and cities in Arizona. The LTAF is distributed to cities based on the percentage of population. Matching requirements - The Town's contribution to a project or function required by a funding q source as the basis for the fender's contribution. Matching requirements are frequently imposed as a proportionate share of the overall contribution. Operating budget - The planned expenditure of funds, excluding capital expenditures, for P g g operations (e.g., salaries, routine maintenance, and supplies). Operational Capital - Funding made available for the overall day-to-day operations of the Town. such as lease-purchase programs for Police Department vehicles. g -ou -as- PaY Y o - The financial policy of capital outlays from current revenues rather than from borrowed funds. Property tax - The traditional system of local taxation under which owners of property pay taxes based on the value of their property. Public facilities - Facilities, such as libraries, civic centers, and police and fire stations sponsored by the locality for public use and service. Public/Private ventures - Cooperative projects in which both the public and private sectors contribute to the development, operation, and use of a facility. Public utilities - Basic public services such as water, electricity, and telephones that may be provided by either the public or private sector but that are publicly regulated to provide widespread service and to protect the public interest. Rated projects - Projects that are rated by the Decision-Making Matrix procedure and placed in their prioritized order. r .y 24 Revenue bonds - A bondayable solely from revenues derived from tolls, charges, or rents paid by P users of a facility constructed with the proceeds of the bond issue. For example, parking fees often pay off a bond used to construct parking facilities. Service levels -The amount or standard of service Oro Valley provides to its citizens. Special assessment districts - Charges assessed against properties in a limited area in exchange for special benefits conferred by a public improvement in the same section of the community. Special taxes - Usually voter-approved taxes whose revenues are designated for a particular project. Strategic planning - The planning process used to capitalize on currently optimum needs and g opportunities. Taxable bonds - Municipal bonds whose interest earnings are subject to federal income taxation under the Internal Revenue Code. Tax base - A community's total property, resources, and wealth subject to taxation. Tax-exempt financing - The financing of a project through the use of bonds that exempts bondholders from taxes on interest earned from the bonds. Transfer payment - Gifts of money from one government entity to another, typically from the federal or state government to a local government. User charge-A fee imposed on facility or service users for upkeep and operations. Useful life - The number of years a facility or capital item is expected to last before it must be replaced or undergo major renovation. .. 1 25 APPENDIX B:PROJECT REQUESTS AND FIVE YEAR FINANCIAL S UMMAR Y } 26 0~ 880o0oaaa0000000_00r-0 f C z--1, ,_-tri co-�d d d d n tri cv S 8-in g 0- ri CO-o vi r- .- .- N r1 N to to N lf) Co N ,ad 1- , to co .-N .- 111 r`M CI •i N•- 0 tD .- r H H N.A 6.V!N..H.N fH.A 1A.H 1.9.IA 69 4.H H/A d ' .0 6. C 0 4, aN 3 O 0 _8 88 ort CO H H y H N o ' .c ~N!O C 0 H g F, c § § § §§ C v cgin- �v ai H M h h H H o . L w O N H C.5 ♦ gr ‘ g4 , ‘ g g gN C 8 O O O O O O O O a ; Q N CO t!) 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N=� m niD 0 0 0 _+ O Z .. 6A 69 EA 6A ii; _a Cb 8 CtJ 'O6A69A y F -8 8 80 g ' ND 00 O 0 O o0 r N C 401 W A O N S 4A 6A 6A EA EA CO CT,A O 4, CD (W O -CP 8 8 8 '� >3 63 0 = 0 A- 5 ( ...e...' r �9 't ..6A 6A EA EA 69 6A 69 6A 69 6A 6A 6A 69 EA 6A EA 6A 69 69 6A J CJ) A-, C7) O O -► N-• W Cn 4 , (.7,JN CO CJ,0 N O 0(n CP W 0 N CO N y -, D X CnOCnCnOOCn ON010) CPAOOOONCDCT -� z 88888888 �88888888888888 " TOWN OF ORO VALLEY I5 COUNCIL COMMUNICATION MEETING DATE: February 17th, 1999 TO: HONORABLE MAYOR& COUNCIL FROM: David Marsh, Planner I SUBJECT: OV12-98-19 CANADA DEL ORO RIVERFRONT PARK DEVELOPMENT PLAN, LOCATED SOUTH OF LAMBERT LANE AND WEST OF LA CANADA DRIVE BACKGROUND: McGann & Associates, representing the Town of Oro Valley, request Town Council approval of a project Development Plan. The approximately 23 acre property is located on Lambert Lane, east of La Canada Drive, and immediately adjacent to the Canada del Oro wash. The property is abutted on the north by Lambert Lane, to the east and west by residential subdivisions, and to the south by the C.D.O. wash. SUMMARY: The Town of Oro Valley proposes to develop a community park on the site, which will consist of a variety of sports fields and courts, an equestrian staging area, an outdoor performance area, fitness trail, playground area, and a 232 automobile parking area. The applicable planning issues are discussed below. Canada del Oro Riverfront Park Master Plan The proposed development plan is in conformance with the CDO Riverfront Park Master Plan. The development plan provides a 200' natural desert buffer along the east and west sides of the park site, and Buffer Yard B, of varying widths, is proposed for along Lambert Lane. No buffer yard is proposed, or required, facing the CDO wash. In accordance with the Park Master Plan, the proposed park will feature a wide variety of recreational amenities, with emphasis on the concepts of multiple use and flexibility. Active recreation activities will be facilitated through the provision of two baseball/softball fields, two soccer/ multi-purpose fields, a sand volley ball court, basketball/ tennis courts, an equestrian staging area, a play ground, and a fitness trail with activity stations. Passive recreation activities will be facilitated through the provision of an outdoor performance / community events stage, horseshoe pits, a demonstration garden, picnic areas, and spectator seating located adjacent to the sports fields. Two concession/ storage buildings, and restrooms are to be provided throughout the site. The Oro Valley Zoning Code Revised All aspects of the development plan are in conformance with the OVZCR. Traffic/Roads: The project site is adjacent to, and will be accessed from Lambert Lane by two proposed 24' wide and 36' wide driveways. Parking for approximately 250 vehicles is planned. Primary access to the park will be provided by a main driveway, aligned directly across from a residential street. The main driveway is planned to have one lane into the park and two exit lanes. A service entrance is provided east of the main driveway. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 3 Site access is currently from the both directions on Lambert Lane, a two-lane roadway, which begins at First Avenue and ends 2.5 miles east of I-10. Turn bays are not provided at side streets. Lambert Lane currently functions as a collector providing access to residential areas from major north/south arterial such as Oracle Road, La Canada Drive, La Cholla Boulevard, and Thornydale Road. The PAG Metropolitan Transportation Plan (MTP) recommends the widening of the section of Lambert Lane from La Cholla Blvd to First Ave. by 2020. Currently, there are no bike lanes, sidewalks, or pedestrian paths along Lambert Lane. The traffic impact report offered the following recommendations: 1. Thero osed CDO Park will generate 290 daily trips, although peak hour trips could reach 150. Regardless, p p thep ark will be a minor generator of trips in the area compared with the on-going development of surrounding residential and commercial property. 2. The added traffic generated by the park will have negligible impact on traffic condition on Lambert Lane and at the La Canada and First Ave. intersections. Interim improvements to Lambert Lane to provide multi- use lanes, sidewalks, and turn-bays at side streets should be constructed in the next 2-3 years. Widening of Lambert Lane to the ultimate 4-lane cross section is project to be needed in the year 2010. 3. The park entrance driveway intersection should be constructed to provide an exclusive left-turn lane on westbound Lambert Lane, an exclusive right-turn lane on eastbound Lambert Lane,and two exit lanes from the park and one entrance lane into the park. A minimum of 150 feet of driveway storage should be provided for the two lanes existing the park The entrance driveway intersection should be two-way stop controlled initially. Signalization of this intersection is not anticipated within a 10-year planning horizon. 4. A lighted pedestrian crossing should be installed on opening day of the park. 5. The current posted speed limit on Lambert Lane of 45 mph should be reviewed for possible reduction. Drainage: Under existing conditions the primary offsite flows that impact the property do so along the northern property boundary, and are generated in the small strip of land that makes up the Lambert Lane right of way. The offsite flows will be accepted and discharged at historical discharge points. Onsite watersheds are conveyed in a southerly direction, eventually discharging into the CDO wash. All onsite discharges are conveyed safely through the development in either the parking area access lanes (PAAL)and proposed hydraulic structures. Grading: The grading done during the development of the site will be for the parking lot, driveway, and utility construction. The maximum fill areas will be under the sitting area for the stage, where the maximum depth of fill will be approximately 8 feet. Terracing will be utilized at this area so that no grading waiver will be required to construct this project. DEVELOPMENT REVIEW BOARD ACTION: This item was originally reviewed and continued by the DRB at the January 12', 1999 meeting upon the request from the public for additional input. On January 26th, 1999, the DRB held a special meeting and voted 5-0 to recommend approval of the CDO Riverfront Park Development Plan. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 3 of 3 GENERAL PLAN COMPLIANCE: The development plan submitted by the applicant is in compliance with the Town of Oro Valley General Plan, in that the proposed development meets Goal 6.3, "...provide a broad range of recreational activities to serve the needs of all age groups and interests", and Policy 6.3A, "provide equitable opportunities for all residents to pursue recreational activities." RECOMMENDATIONS: Staff recommends approval of the proposed Development Plan for the Canada del Oro Riverfront Park, subject to the conditions listed in Exhibit"A". SUGGESTED MOTION: The Council may wish to consider one of the following motions: I move to approve OV 12-98-12 CDO Riverfront Park Development Plan, effective on the date of satisfaction of attached conditions listed in Exhibit A, attached herewith. OR I move to approve OV 12-98-12 CDO Riverfront Park Development Plan, effective on the date of satisfaction of attached conditions listed in Exhibit A, attached herewith, and the following added conditions: . OR I move to deny 0V12-98-12 CDO Riverfront Park Development Plan, finding that: . ATTACHMENTS: 1. Exhibit"A" 2. Reduced Copy of Development Plan ill 4 ) )e1::-"*"‘h F:\OV\OV 12\1998\12-98-19\DPTC.rpt.doc I:P i • Zoning Administrator 1 A i i/ • i ./l Community De 1 pment i irecto Town Manager r EXHIBIT "A" TOWN COUNCIL CONDITIONS OF APPROVAL OV12-98-19 CANADA DEL ORO RIVERFRONT PARK DEVELOPMENT PLAN 1. Asper the requirements of the OVZCR, a 6' masonry screen wall shall be placed around the trash dumpster located adjacent to the parking lot. 2. Sewer cleanouts shall be located every 100 linear feet. 3. Provide a cross-section showing the terracing for the berm area on both sides, in conformance with Sec. 15.A.1 of the grading ordinance. 4. 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Y+ g 711 D R1 Z Z g -#i i 11 Diiie r''' r� r , r O Z7 1 P I ; I 1 6 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: February 17, 1999 TO: HONORABLE MAYOR& COUNCIL FROM: Karen Novak, Interim Parks and Recreation Administrator SUBJECT: Proposal from CDO High School Department of Special Education/Special Services BACKGROUND: The Town of Oro Valley has been approached by the CDO High School Department of Special Education/Special Services to participate in the School/Community Employment Development Program. The proposal is to allow special education students in the school program an opportunity to gain real world job training in the are of park maintenance. Qualified students would provide park maintenance, specifically trash pick up, at Dennis Weaver Park one day a week for approximate one hour. The students would be fully supervised by teaching staff from CDO High School. There will be one staff member for every three students. The proximity of Dennis Weaver Park to CDO High School provides a convenient opportunity for students to experience working in a community setting. This program allows special education students the opportunity to explore occupational interests in the community. Students gain knowledge and can practice and master vocational skills that can be used throughout their lives. Students earn school credit for participation in this program. Because it is a training program and school credit is earned, the students are exempt from earning minimum wage. Students are also covered by insurance provided by the Amphitheater School District. The school requests compensation from the Town in the amount of$50.00/month. In exchange the school will provide six to ten students for approximately one hour a week. Clean up is proposed for Wednesdays between 11:15 and 1:00. The Town is requested to provide trash bags. CDO High School will provide the students with gloves and trash"pickers." The Town will benefit from participation in this program by offsetting some park maintenance tasks, specifically trash pick up on the scheduled clean up day. Parks Maintenance staff will learn supervisory and job training skills as they work with the students. The scheduled clean up time coincides with the lunch hour and it is the experience of Parks Maintenance staff that the need for trash pick up is high at this time. PARKS AND RECREATION ADVISORY BOARD ACTION: The Parks and Recreation Advisory Board considered this item at its regular meeting of January 21, 1999. The Board voted unanimously to recommend that the Council give authorization for the requested pilot program. TONT OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 RECOMMENDATION: Parks and Recreation staff recommends that the Town Council approve a pilot program to run from March 1 through the end of May 1999 and approve a total of $150.00 in compensation for the students. If successful, the program may be continued thought the next school year upon agreement by both the Town and CDO High School. SUGGESTED MOTION: I MOVE to APPROVE a pilot program with the Canyon del Oro High School Department of Special Education/Special Services to participate in the School/Community Employment Development Program. The pilot program is authorized to commence on March 1 and to continue through the end of May 1999. A total of $150.00 shall be provided from Town funds for compensation for the students. If successful, the program may be continued thought the next school year upon agreement by both the Town and CDO High School. ATTACHMENTS: 1. Request from Canyon del Oro High School F:\INDIVID\DLC\COMM_DEV\Cleanup.TCC.doc 'ea rtiot kW&k ebl TLC.' Interim Parks and Recreation - dministrator Al i - I � ' f: : _ .. J Community De A •ment 'a Afill. di 1 r Town ana:er Cs\N\-0-14, anyo Del Oro High school 25 W.Calle Concordia * Tucson,Arizona 85737 * (520) 696-5560 Fax(520) 696-5590 DEC - $ 1998 Don Chatfield Community Development Director Town of Oro Valley 11000 N. La Canada Tucson, AZ 85737 December 3, 1998 Dear Mr. Chatfield, • I would like to tell you about Canyon Del Oro's Job Squad and what we can do for you. Job Squad is a group of students with disabilities who are training for jobs in the community as landscapers, groundskeepers, custodial workers, and the like. Currently, we are doing an on-campus clean up project and would like to expand our efforts into the community. We understand there may be an opportunity to provide our services by cleaning up Dennis Weaver Park. We could provide four employees who would be available for approximately four hours a week. The suggested donation for our services would be $75.00 per month. This partnership would provide a hands-on experience in grounds keeping. And further, expose the students to the expectations of a Parks and Recreation employee. We appreciate your consideration and look forward to hearing from you. Please feel free to call with any questions you may have. Respectfully, 7)/ 77 ( Marla E. Higgins MEH/st Amphitheater Public Schools