HomeMy WebLinkAboutMinutes - Stormwater Utility Commission - 11/21/2024MINUTES
STORMWATER UTILITY COMMISSION
REGULAR SESSION
NOVEMBER 21, 2024
HOPI CONFERENCE ROOM
11000 N. LA CAÑADA DRIVE
REGULAR SESSION AT OR AFTER 4:00 PM
CALL TO ORDER
Chair Crocker called the meeting to order at 4:00 P.M.
ROLL CALL
Present: Richard Hawkinson, Commissioner
Rob Schlicher, Commissioner
Richard Crocker, Chair
Absent: Gary Mattson, Vice Chair
Staff Present:Aimee Ramsey, Deputy Director Public Works
Dennis Roberts, Interim Stormwater Division Manager
Attendees: Joyce Jones-Ivey, Town Council Liaison
Vice Chair Mattson arrived at 4:01
CALL TO AUDIENCE
There were no speaker requests at this time.
COUNCIL LIAISON COMMENTS (INFORMATIONAL ONLY)
Councilmember Joyce Jones-Ivey sat in for Councilmember Dr. Harry Greene for this meeting.
Councilmember Jones-Ivey comments:
When she was first on Town Council, she was the liaison for the Stormwater Utility Commission (SWUC)
and wanted to say thank you to and remind the Commission that the Stormwater Utility (SWU) and the
SWUC are unsung heroes for all we do to contribute to the infrastructure of the Town
Explore OV app
Oro Valley Holiday Festival of the Arts on Dec 7
Project Graduation to help students have a safe graduation
Town Council's vote to approve the zoning code amendment to require a Conditional Use Permit for
vehicle storage facilities
DIRECTORS REPORT (INFORMATIONAL ONLY)
Aimee Ramsey Deputy Director Public Works commented on the following:
Thank You to Councilmember Jones-Ivey for stepping in for Councilmember Greene who was unable to
attend today's meeting
Introduction of Dennis Roberts as the Interim Stormwater Utility Division Manager
Cancellation of December 19 2025 Stormwater Utility Meeting
At the January 16 2025 meeting Ms. Ramsey will have a presentation for the Commission on the Notice of
Intent for the Rate Review for F/Y 2025/26
11/21/24 Minutes, Stormwater Utility Commission Regular Session 1
REGULAR SESSION AGENDA
1.REVIEW AND APPROVAL OF THE SEPTEMBER 19, 2024 MEETING MINUTES
Motion by Commissioner Richard Hawkinson, seconded by Vice Chair Gary Mattson to approve the
September 19, 2024 regular session minutes as written.
Vote: 4 - 0 Carried
2.DISCUSSION OF MEETINGS AND EVENTS
Mr. Roberts discussed recent meetings and events.
3.RECOGNITION OF OUTGOING STORMWATER UTILITY COMMISSIONER GARY MATTSON
Mr. Roberts gave a thank you and farewell to Vice Chair Mattson for his four years of service to the
Stormwater Utility Commission.
Vice Chair Mattson commented that the SWU staff is the most efficient effective staff he has ever
encountered over 45 years of working with small towns. The SWU staff is always concerned about
bringing efficient, effective delivery of services to this Town.
Chair Crocker commented that since he has been on the Commission the last three years, he has
appreciated Vice Chair Mattson's financial experience and comments on how we try to set rates and
financial things looking into the future. Chair Crocker also commented on how he echoes Vice Chair
Mattson's comments about the SWU staff, and that he has been amazed at how far forward-looking the
Stormwater Utility Department is.
4.DISCUSSION OF 2024/2025 TOWN OF ORO VALLEY MS4 COMPLIANCE SCHEDULE FIRST
QUARTER REPORT
Mr. Roberts reported on the Towns 2024/2025 MS4 Compliance Schedule, Quarter 1, July–September
2024 time period. The summary table shows that the SWU is up to date and has met their quarterly
goals.
Ms. Ramsey commented that the items presented on this schedule that the SWU brings before the
Commission quarterly, are rolled up into our Annual Report at the end of the year. We are right on track
with this schedule.
5.DISCUSSION OF NOVEMBER 14, 2024 TOWN OF ORO VALLEY MS4 AUDIT BY ADEQ
Mr. Roberts reported that on October 16, 2024 the Town of Oro Valley (the Town) was informed that
the Town was going to be audited by the Arizona Department of Environmental Quality (ADEQ) on
November 14, 2024.
The field observations encompassed visits to four locations within the Town. The audit included an
examination of records and on-site observations. The ADEQ intended to visit one active construction
site, one completed construction site, a municipal site, and one of the Town's MS4 outfall locations. Mr.
Roberts reported that the audit went extremely well. The findings will be reported at the January 16,
2025 SWUC meeting.
11/21/24 Minutes, Stormwater Utility Commission Regular Session 2
6.DISCUSSION AND POSSIBLE ACTION REGARDING THE ANNUAL STORMWATER UTILITY RATE
ANALYSIS RECOMMENDATION TO MAYOR AND COUNCIL FOR FISCAL YEAR 2025/26
Ms. Ramsey stated that the SWUC has gone through numerous presentations and spreadsheets over
the past year. If the SWUC moves to approve the rate increase at this meeting, the next steps to be
taken are referenced in the attached document Timeframe for SWU Rate Adjustment.
Stormwater Utility will have a meeting with Councilmembers and Town Manager Jeff Wilkins to get
approval to go to Council. At the January SWUC meeting, the same presentation that will be brought to
the Town Council will be brought before the SWUC for feedback. The authorization to advertise for
Notice of Intent to Adjust the SWU Rate will be on the Town Council March 2025 Agenda.
Vice Chair Mattson commented that since he became a member of the SWUC 4 years ago, many
financial discussions have taken place over a long period of time.
Motion by Vice Chair Gary Mattson, seconded by Commissioner Richard Hawkinson to approve a
recommendation to the Mayor and Council to support a Stormwater Utility base rate increase of $2.00 per
month per Equivalent Residential Unit.
Vote: 4 - 0 Carried
ADJOURNMENT
Motion by Commissioner Rob Schlicher, seconded by Vice Chair Gary Mattson to adjourn the meeting.
Vote: 4 - 0 Carried
Chair Crocker adjourned the meeting at 4:33 P.M.
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the
Town of Oro Valley Stormwater Utility Commission of Oro Valley, Arizona held on the 21st day of November 2024.
I further certify that the meeting was duly called and held and that a quorum was present.
___________________________
Yarina Hynd
Senior Office Specialist
11/21/24 Minutes, Stormwater Utility Commission Regular Session 3