HomeMy WebLinkAboutMinutes - Stormwater Utility Commission - 3/18/2021MINUTES
STORMWATER UTILITY COMMISSION
REGULAR SESSION
MARCH 18, 2021
MEETING HELD VIA ZOOM
REGULAR SESSION AT OR AFTER 4:00 PM
CALL TO ORDER
Chair Cuffari called the meeting to order at 4:00 P.M.
ROLL CALL
Present: Joan Brown, Commissioner
Gary Mattson, Commissioner
Dave Parker, Vice Chair
William Thomas, Commissioner
Joseph Cuffari, Chair
Staff Present:Aimee Ramsey, Assistant Director Public Works
John Spiker, Stormwater Division Manager
Justin Turner, Senior Stormwater Engineer
Scott Bennett, Stormwater Utility Analyst
Jane Hutchins, Stormwater Utility Inspector
Harry Greene, Town Council Liaison
CALL TO AUDIENCE
There were no speaker requests or raised hands during the Call to Audience.
COUNCIL LIAISON COMMENTS (INFORMATIONAL ONLY)
Council Liaison Harry Greene had no comments at this time.
DIRECTORS REPORT (INFORMATIONAL ONLY)
Division Manager John Spiker made the following comments:
Welcome to new Stormwater Utility Commissioner William "Ed" Thomas.
At this time there is not an update report on Big Horn Fire, we have still been monitoring the area along
with our regional partners.
Thank you to the Commissioners for their comments on the Strategic Leadership Plan. The comments
have been forwarded on to the Town Manager and the Town Council for consideration.
REGULAR SESSION AGENDA
3/18/21 Minutes, Stormwater Utility Commission Regular Session 1
1.REVIEW AND APPROVAL OF THE JANUARY 21, 2021 MEETING MINUTES
Motion by Chair Joseph Cuffari, seconded by Vice Chair Dave Parker to approve the January 21, 2021
regular session minutes as written.
Vote: 5 - 0 Carried
2.RECOGNITION OF OUTGOING STORMWATER UTILITY COMMISSIONER JACK STINNETT
Mr. Spiker extended a hearty thank you and well wishes to outgoing Commissioner Jack Stinnett for his
two years of volunteer service with the Stormwater Utility Commission (SWUC), and for his service to
the Town in general.
On behalf of the Commission Mr. Spiker and Chair Cuffari extended a welcome to incoming
Commissioner William "Ed" Thomas.
3.DISCUSSION OF STORMWATER MEETINGS AND EVENTS
Mr. Spiker reported on recent meetings and events.
Vice Chair Parker asked if the Pima Association of Governments (PAG) Stormwater working group was
still meeting. Mr. Spiker responded that the Stormwater group is still active and that we have been
working with the PAG watershed group. Mr. Spiker commented that he will add these meetings to our
Meetings & Events calendar.
4.DISCUSSION OF UPCOMING STAFF REQUEST TO THE TOWN COUNCIL TO ADOPT CHANGES
TO TOWN CODE CHAPTER 17 - FLOODPLAIN MANAGEMENT
Senior Stormwater Engineer Justin Turner reported on the revisions of Chapter 17 - Floodplain
Management of the Town Code that will go before the Mayor and Council.
Discussion ensued among the Commission and staff regarding the duties of the Commission per the
Town Code. Commissioner Mattson asked for clarification of 17-6-2 Floodplain Board, regarding the
hearing of the requests for variances, and that staff please clarify what is the composition of the board
and what role the SWUC might have with that board. Staff agreed that we will follow up and bring that
clarification to the Commission.
Vice Chair Parker asked if the Rate Analysis that the SWUC is responsible for reviewing has been done
for the next FY21-22.
5.REPORT AND DISCUSSION OF THE STORMWATER UTILITY'S CARTEGRAPH / GIS INTEGRATION
AND ASSET MANAGEMENT PROCEDURES
Stormwater Utility Staff GIS Analyst Scott Bennett and Stormwater Inspector Jane Hutchins gave a
presentation of the Towns' software for asset management.
6.DISCUSSION OF 2021 STORMWATER UTILITY COMMISSION FIELD TRIP DELIVERY
ALTERNATIVES
Mr. Spiker stated that due to the ongoing Covid -19 pandemic the Town still has restrictions in place for
3/18/21 Minutes, Stormwater Utility Commission Regular Session 2
Mr. Spiker stated that due to the ongoing Covid -19 pandemic the Town still has restrictions in place for
in-person meetings. The Stormwater staff still want to offer the opportunity for the Commissioners to
offer ideas to visit places in Oro Valley that give a better understanding for the broad range of activities
that are typically performed by Stormwater. Ideas and comments are listed below:
One on one tours could be beneficial especially to the first term Commissioners.
Put the Field Trip off until the Fall, as a group we would generate different questions, and it would
be more worthwhile.
Field Trips are invaluable and would like to see Stormwater move forward on an October date.
In the interim new Commissioners would take the opportunity for one on one tours to get up to
speed.
Mr. Spiker advised that the Stormwater staff is willing to accommodate the new Commissioners
by fielding questions and doing one on one tours if requested.
7.DISCUSSION AND POSSIBLE ACTION REGARDING THE CANCELLATION OF THE APRIL 15,
2021 SWUC REGULAR SESSION MEETING
Motion by Commissioner Joan Brown, seconded by Commissioner Gary Mattson to approve
cancellation of the April 15, 2021 Stormwater Utility Commission Regular Session Meeting.
Vote: 5 - 0 Carried
FUTURE AGENDA ITEMS
Big Horn Fire/Monsoon updates
Floodplain Management Ordinance update before it goes to Council if possible
First Flush technologies and requirements
Revisit Cartegraph to shine a spotlight on it's utilization by staff
Annexations - Commissioners were directed to attend Planning and Zoning Commission meetings or to visit the
P & Z webpages
ADJOURNMENT
Motion by Vice Chair Dave Parker, seconded by Commissioner Joan Brown to adjourn the meeting.
Vote: 5 - 0 Carried
Chair Cuffari adjourned the meeting at 5:31 P.M.
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the
Town of Oro Valley Stormwater Utility Commission of Oro Valley, Arizona held on the 18th day of March, 2021. I
further certify that the meeting was duly called and held and that a quorum was present.
___________________________
Yarina Hynd
Office Specialist
3/18/21 Minutes, Stormwater Utility Commission Regular Session 3