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AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION JUNE 16, 1999 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS -TOWN MANAGER The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE -According to the Arizona Open Meeting Law, the Town Council may only discuss matters listed on the Town Council Agenda. Matters brought up by the public under "Call to Audience" cannot be discussed by the Town Council as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. 1. CONSENT AGENDA (Consideration and/or possible action) A. Minutes - May 18, 19, 20, 24, 26, June 5, 1999 B. Finance Report-April 1999 C. Award of Contract for Project No. DPW 98/99 11 - 1999 Street Maintenance Program Phase 2 2. PRESENTATION OF PAG SUMMER YOUTH ART PROGRAM - BICYCLE/PEDESTRIAN OASIS IN FRONT OF CDO RIVERFRONT PARK 3. APPOINTMENT OF BRUCE ENGER TO THE DEVELOPMENT REVIEW BOARD EFFECTIVE JUNE 16, 1999 - JUNE 30, 2001 4. REAPPOINTMENT OF KAREN BAKER TO THE PARKS AND RECREATION ADVISORY BOARD EFFECTIVE JUNE 16, 1999 - MAY 31, 2001 06/16/99 Agenda, Council Regular Session 2 5. PUBLIC HEARING — RESOLUTION NO. (R)99-60 ADOPTION OF THE TENTATIVE BUDGET FOR FISCAL YEAR 1999-2000, SETTING THE LOCAL ALTERNATIVE EXPENDITURE LIMITATION FOR FISCAL YEAR 1999-2000 AND APPROVING THE ORO VALLEY POLICE PAY PLAN, THE ORO VALLEY COMPENSATION CLASSIFICATION PLAN AND THE EMPLOYEE BENEFITS PLAN PROPOSALS FOR FY 1999-2000 6. RESOLUTION NO. (R)99-61 APPROVAL OF MODIFICATIONS TO THE FINANCIAL PARTICIPATION AGREEMENT WITH THE CHAMBER SERVING NORTHERN PIMA COUNTY 7. ACCEPTANCE OF 1999 ANNUAL WATER UTILITY COMMISSION REPORT 8. RESOLUTION NO. (R)99-62 NOTICE OF INTENT TO INCREASE WATER RATES AND FEES FOR THE TOWN OF ORO VALLEY WATER UTILITY 9. OV12-99-06 CHURCH OF THE APOSTLES DEVELOPMENT PLAN (PROPERTY LOCATED NORTHWEST CORNER OF TANGERINE ROAD AND LA CHOLLA BOULEVARD) 10. OV12-99-06 CHURCH OF THE APOSTLES LANDSCAPE PLAN (PROPERTY LOCATED NORTHWEST CORNER OF TANGERINE ROAD AND LA CHOLLA BOULEVARD) 11. APPROVAL OF COUNCIL MEMBER LIAISON POSITIONS 12. RESOLUTION NO. (R)99-63 ADOPTING AN INTERGOVERNMENTAL AGREEMENT WITH AMPHITHEATER SCHOOL DISTRICT FOR THE OPERATION OF MAINTENANCE OF THE COMMON USE AREAS OF THE NEW ELEMENTARY SCHOOL IN RANCHO VISTOSO NEIGHBORHOOD #7 13. RESOLUTION NO. (R)99-64 AUTHORIZING THE EXECUTION OF A QUIT-CLAIM DEED OF 4.90+ ACRE PARCEL IN RANCHO VISTOSO NEIGHBORHOOD 7 FROM THE TOWN OF ORO VALLEY TO AMPHITHEATER UNIFIED SCHOOL DISTRICT 14. APPROVAL OF PROPOSAL BY PUBLIC POLICY ASSOCIATES, LLC TO CONDUCT COUNCIL MEMBER AND ADVISORY BOARD TRAINING TOWN MANAGER'S/COMMUNITY DEVELOPMENT DIRECTOR'S REPORT PLANNING DIRECTOR'S REPORT TOWN ENGINEER'S REPORT 06/16/99 Agenda, Council Regular Session 3 FINANCE DIRECTOR'S REPORT POLICE CHIEF'S REPORT WATER UTILITY DIRECTOR'S REPORT COUNCIL COMMITTEE REPORTS CALL TO AUDIENCE— According to the Arizona Open Meeting Law, the Town Council may only discuss matters listed on the Town Council Agenda. Matters brought up by the public under "Call to Audience" cannot be discussed by the Town Council, as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during "Call to Audience'; please specify what you wish to discuss when completing the blue speaker card. ADJOURNMENT POSTED: 06/9/98 4:30 P.M. Ih A packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:30 a.m. — 5:00p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify Kathryn Cuvelier, Town Clerk, at 297-2591. 06/16/99 Agenda, Council Regular Session 4 INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During "Call to Audience" you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. MINUTES ORO VALLEY TOWN COUNCIL BUDGET STUDY SESSION May 18 , 1999 5:30 p.m. ORO VALLEY TOWN COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE BUDGET STUDY SESSION - AT OR AFTER 5:30 PM CALL TO ORDER 5:40 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Dick Johnson, Vice Mayor Fran LaSala, Council Member Wayne Bryant, Council Member EXCUSED: Paul Parisi, Council Member 1. FOLLOW-UP ISSUES FROM MAY 12, 1999 BUDGET REVIEW SESSION Town Manager Chuck Sweet distributed a follow-up memorandum and reviewed issues raised during the May 12th Budget Review Study Session. In response to a concern expressed by Mayor Loomis, Mr. Sweet stated that they would review Outside Professional Services for commercial projects (page 189 of Recommended Budget) to make sure the recommended $120,000 was adequate. 2. FACILITIES MAINTENANCE (Pages 204 - 213) Parks and Recreation Director Ainsley Reeder reviewed Custodial and Facilities Maintenance for the Town Hall facilities. She explained that Outside Professional Services includes the contract for custodial maintenance, the landscape maintenance contract attributed to Town Hall, plumbing, etc. She further explained that that the Capital Improvements line item includes enhancements to Town Hall. In answer to a question from Vice Mayor Johnson, Town Manager Chuck Sweet explained that the budgeted painting for the Council Chambers included other areas of Town Hall also. Vice Mayor Johnson stated that since remodeling was being planned for Town Hall, he felt that the re-carpeting for Town Hall should be postponed until after the remodeling of the Town Hall facility is completed. 05/18/99 Budget Study Session 2 Mr. Sweet pointed out that the Slurry Seal Parking Lot/Stripe would take place after the new Community Services Building is completed. Mayor Loomis recommended considering the expansion of the parking lot of the proposed library and Vice Mayor Johnson recommended adding a construction entrance north of the Police Station off of La Canada Drive for contractors to use during the construction phases. In answer to a question from Town Engineer Bill Jansen, Mr. Sweet noted that there has always been a dedicated ingress/egress between the two parcels and the driveway entrance off of La Canada Drive would be a permanent entrance. In answer to a question from Council Member Bryant regarding hiring "in-house" custodians verses a contract for services, Mr. Sweet stated that there were pros and cons for both. He stated that they could re-study the issue if it were a change that the Council might wish to make. Mr. Sweet explained that the contract for custodial services was up for renewal. In response to questions from Mayor Loomis, Ms. Reeder stated that they had not included maintenance of restroom facilities for the new CDO Riverfront Park in the proposed budget. She explained that there are currently two town employees working at Dennis Weaver Park that maintain the park and restrooms and that new employees have been requested in the budget for maintenance at the Riverfront Park. Ms. Reeder also explained that the Fire Subscription was adjusted to "real" costs associated with the coverage. Mayor Loomis asked that the numbers for Fire Subscription be verified and that it include the new Community Services Building. Mr. Sweet stated that the Fire Subscription would be one of the Facilities Maintenance items that would be transferred to Public Works from Parks and Recreation as discussed at the last Study Session. Discussion followed regarding the hiring of one General Contractor to perform all the repairs as outlined in the Capital Outlay requests, or if the General Contractor would oversee the work of sub-contractors since many varied repairs have been requested. 3. DEVELOPMENT SERVICES BUILDING CONSTRUCTION (Pages 421 —433) Town Manager Chuck Sweet reported that the Development Services Building would be approximately 9600 square feet in size and would be located northwest of the existing building with the total cost of the facility estimated to be $1.5 million. He stated that it is anticipated that the Town will go out to bid this summer with the completion date set for February or March of 2000. 05/18/99 Budget Study Session 3 In answer to a question from Vice Mayor Johnson, Mr. Sweet stated that the current lease for the Water Utility at Rancho Vistoso is month to month at $3,000 and the Town would realize approximately $36,000 savings from the lease next fiscal year. In answer to a question from Mayor Loomis regarding the Cost of Issuance and Underwriting Fees (p. 423), Finance Director David Andrews explained that they hope to sell the bonds in June. The costs of issuance will be paid out of the bond proceeds so the $59,056 would be paid this fiscal year. In response to a question from Council Member Bryant, Mr. Sweet explained that the original estimate for the Community Services Building was $915,000 based on 8,500 square feet. In January of 1999, Council approved an increase in the project cost for the 9,600 square foot building. 4. LIBRARY CONSTRUCTION (Pages 434—439) Town Manager Chuck Sweet reviewed the Library Construction Fund and stated that Pima County Bond proceeds would be in the amount of$2 million and staff is currently working on a draft Intergovernmental Agreement(IGA) to secure said funds. He explained that $144,000 would be transferred from the General Fund to provide cash for architects and the Library Committee is working on a draft Request for Proposals (RFP). Vice Mayor Johnson stated that the bond monies are 1999/2000 fiscal year issuance and the Town must provide matching funds in the amount of$2 million. He stated that he would like to have staff look at ways to fund the Town's matching portion and provide recommendations to Council. Mr. Johnson stated that there were also other items to look at such as the CalMat site. He stated that it is anticipated that construction will begin in February or March of 2000. Mayor Loomis asked to have a spreadsheet created which would include the Library and CalMat site with the anticipated funding by year and recommended funding sources. In answer to a question from Mr. Sweet, Finance Director David Andrews explained that the minimum down payment on the CalMat site would be 10% of the bid amount which in this case would be approximately $300,000 plus administrative and selling expenses incurred by the State Land Department. In response to questions from Council Member Bryant, Mr. Sweet stated that if the Town could not raise the $2 million in matching funds, the County would probably go ahead and build a$2 million dollar library (verses a $4 million library) but it would not necessarily be placed in Oro Valley. Mr. Sweet also explained that the Town is currently going through a Phase I Environmental Assessment on the CalMat property. If everything checks out, the Town would be looking at bidding on the site in December, 1999 or January, 2000. He also explained that the intent is to get the property into the Town's ownership and then deal with the master planning. 05/18/99 Budget Study Session 4 Further discussion followed regarding the importance of the CalMat site to the Town, setting it as a high priority, financing and budgeting, and getting the community involved in the project. In answer to a concern expressed by Mr. Andrews, Mayor Loomis stated he would like to see a brief spreadsheet or memo identifying the major projects (Library, CalMat, and 40 acres north of the CalMat site) and estimated costs of said projects to decide if monies need to be obligated this year or next year. 5. HIGHWAY FUND—PUBLIC WORKS (Pages 360 - 377) Town Engineer Bill Jansen presented an overview of the Highway Fund. He stated that it is the principal funding for the Department of Public Works. Mr. Jansen also reported that the Town would be required to have the National Pollutant Discharge Elimination System (NPDES) in place by 2002. Streets and Roads Maintenance Supervisor Jim Hossley is working on the NPDES and also the Storm Water Management Flood Control. In answer to question from Council Member Bryant, Mr. Jansen explained that the department's request for non-capitalized equipment includes an estimate for GIS Field Equipment to allow them to access the Town's existing GIS network. In answer to questions from Mayor Loomis regarding Safety Equipment, Town Manager Chuck Sweet stated that they would run a detail on the account and provide it to Council in the follow-up memo. He also explained that the reason for the request for a programmable message board was to provide safety at intersection improvements and to give the public a clear message of what is coming up so they can change their driving routes if necessary. Mr. Sweet stated that he felt there would be a great need for the message board for several years to come. In answer to a question from Vice Mayor Johnson, Mr. Jansen explained that the Highway User Tax is the collection of fuel tax by the State and apportioned by the Arizona Department of Transportation based on population. Finance Director David Andrews also explained that the apportionment of the Highway User Tax is currently based on the 1995 State Census. In response to a question from Vice Mayor Johnson regarding the Bicycle Paths and coordination of them with the Town's roads, Mr. Jansen explained that the Bicycle Paths improvements, etc. are not currently in a Town adopted plan so the management of them has not been included in the current budget. In response to Vice Mayor Johnson. Mr. Sweet stated that discussion on providing staffing for management of the bicycle paths and roads could be added to the discussion on staffing. 05/18/99 Budget Study Session 5 6. TOWNWIDE ROADWAY DEVELOPMENT IMPACT FEES (Pages 412 —417) Town Engineer Bill Jansen explained that Development Impact Fees are used for system capacity improvements and to back set Federal Aid projects. Mr. Jansen distributed a memorandum requesting one additional person to act as Transportation Planner and Financial Programmer for Public Works. He explained that this person would help access the Federal Program monies through the Arizona Department of Transportation in a timely, efficient manner and would also work on obtaining grants. Mayor Loomis recessed the Study Session at 7:15 p.m. The meeting resumed at 7:22 p.m. Mayor Loomis announced that they would move the Compensation Task Force up on the agenda and then finish Agenda Item 6 and the remaining portion of the agenda. AT OR AFTER 7:00 P.M.—COMPENSATION TASK FORCE CALL TO ORDER 7:22 p.m. PRESENTATION AND DISCUSSION OF COMPENSATION STUDY FOR MAYOR AND COUNCIL COMPENSATION TASK FORCE MEMBERS PRESENT: Nancy Mager, Chair Kit Donley Nick Vale Tom Vetrano Frank Butrico Jeff Grant, Staff Representative Nancy Mager introduced the Committee members and thanked them for their work on the committee. Ms. Mager reported that they took public comments into consideration. She read a communication detailing the Task Forces' recommendations and reported that the Task Force is recommending $750 compensation for Council Members and $950 compensation for the Mayor. The compensation would cover local travel and thus void the current local travel stipend. She reported the Committee is also recommending that a standing Task Force should be established to evaluate the level of compensation every two years. Ms. Mager noted that the current Council would not be voting on compensation for themselves but for council members who will be elected in May of 2000. Mr. Frank Butrico stated that he felt that there might be some inequities if the local travel is eliminated. He explained that some council members may have more travel costs than 05/18/99 Budget Study Session 6 others and that could be a substantial cost. Mr. Butrico stated that he felt that not only out of town travel should be reimbursed with receipts but also local travel. He also recommended that a Cost of Living Adjustment (COLA) might be considered for the Council compensation. Mayor Loomis agreed that there should be some sort of cost of living figured into the compensation. He also recommended some wording change so that the two year review would be done so that it becomes effective at the time rather than wait until the next election process. He stated that he would like a legal opinion on what the definition of a "new council" is. Is it the newly elected members only or is it the newly seated council? Further discussion followed regarding COLA, fiscal impact, obtaining legal opinions, and that the "out-of-state travel" should be worded as "out-of-town travel." Council Member Bryant stated that he was not sure he was in favor of compensation because when one considers running for Council, they know it is a volunteer position. Vice Mayor Johnson stated that he thought that they need to look at what is equitable and fair. He stated that the compensation may energize others to come forward to run for Council. He said that there is a lot of time and effort spent and the Council studies many complicated issues. Kit Donley stated that the compensation is a small way of thanking the Council for their efforts. Mayor Loomis requested to have the following completed in order to move a resolution approving the Council compensation onto Council for consideration: "clean up"the wording, get the definition of"new council", decide on how the initial compensation would be started with future adjustments based on time and other analysis, unique situations that may occur until every one is actually being paid, when do any adjustments that require a Council action become effective, and an inflation factor indentified. Mayor Loomis asked that the Task Force meet with the Town Attorney and then make their final recommendations to Council. Mr. Butrico stated that he thought the Task Force could continue to study whether the Council positions should be full time, paid positions, increasing the compensation, possible fringe benefits and studying the justifications for such changes. Mayor Loomis recessed the meeting at 8:02 p.m. The meeting resumed at 8:15 p.m. 6. TOWN-WIDE ROADWAY DEVELOPMENT IMPACT FEES (Continued) In answer to a question from Council Member Bryant, Mr. Sweet explained that Impact Fees were kept in separate account and have to be used for a certain purpose (town-wide roadway improvements.) The fees must be used within ten years of their collection. 05/18/99 Budget Study Session 7 Mr. Jansen stated that they are making sure that any projects that qualify are moved into the impact fees line item. He also explained that they use consultants for their specific expertise on projects. 7. ORACLE ROAD IMPROVEMENT DISTRICT CONSTRUCTION FUND (Pages 418—420) Town Engineer Bill Jansen explained that the Oracle Road Improvement Construction Fund is being set up to provide a funding mechanism for major improvements to Oracle Road and First Avenue. He explained that if this district is formed, it would be paid for by assessments to commercial property owners. Mr. Jansen explained that the Town would formulate the plan for the District and then the property owners have the option to "opt in or opt out" with 51% of the property owners approval being required to move forward with the Improvement District. 8. REVIEW OF BUDGET ISSUES FROM THIS EVENING'S MEETING Town Manager Chuck Sweet reviewed the issues from tonight's meeting: • Examine $120,000 budgeted for outside professional services • Delete $16,000 for carpeting under Facilities Maintenance • Examine budgetary impact of driveway entrance off La Canada Drive • Explore custodial contract verses town employees • Fire subscription verification • Library construction ($2 million for Library match, $3 million for CalMat site, and 40 acres north of CalMat property, development costs, etc.) • Highway Fund, provide detail of field supplies • Bicycle Program Coordinator • Request for Transportation Planner ADJOURNMENT MOTION: Council Member Bryant MOVED and Vice Mayor Johnson SECONDED the motion to adjourn at 8:35 p.m. Motion carried, 3 —0. (Council Member LaSala left meeting at 7:05 p.m.) Respectfully submitted, Roxana Garrity, Deputy Town Clerk MINUTES pl .ORO VALLEY TOWN COUNCIL E �; REGULAR SESSION MAY 19, 1999 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 7:00 PM CALL TO ORDER 7:05 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Dick Johnson, Vice Mayor Paul Parisi, Council Member Fran LaSala, Council Member Wayne Bryant, Council Member PLEDGE OF ALLEGIANCE Mayor Loomis led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Town Manager Chuck Sweet reviewed the upcoming meetings. He also announced that the Town Hall facilities would be closed on Monday, May 31st due to the Memorial Day holiday. CALL TO AUDIENCE No speakers. CONSENT AGENDA At the request of Council Member Bryant, Mayor Loomis pulled Items D, E, G, I, from the Consent Agenda. MOTION: Vice Mayor Johnson MOVED to approve the Consent Agenda, excluding items D, E, G, and I. Council Member Parisi SECONDED the motion. Motion carried, 5 —0. Mayor Loomis stated that Item D will be discussed after Agenda Item#6. A. Minutes—4/21/99; 5/5/99 B. Finance Report—March 1999 C. Resolution No. (R)99-50 Approving an Intergovernmental Agreement with Metropolitan Domestic Water Improvement District terminating the 05/19/99 Minutes, Regular Council Session 2 Intergovernmental Agreement of the 28th day of September 1992 by & between the Metropolitan Domestic Water Improvement District & the Town of Oro Valley on behalf of the Oro Valley Water Improvement District No. 1 D. Request from Town Manager for authorization to advertise for(2) Water Utility Service Worker positions and the purchase of(2) utility service vehicles for the Oro Valley Water Utility Department as requested in the 99/00 budget(PULLED FOR DISCUSSION) E. OV12-99-1 Villages of La Canada Preliminary Plat (Property located on the northeast corner of Congressional Way and North La Canada Drive (continued from 5-5-99) (PULLED FOR DISCUSSION) F. Resolution No. (R)99-51 Approving the placement of a stop sign on Calle Loma Linda at Golf View Drive G. Resolution No. (R)99-52 Authorizing the Town Council to enter into an intergovernmental cooperative agreement with Pima County for Community Development Block Grant and Home Investment Partnership Program Purposes(CDBG) (PULLED FOR DISCUSSION) H. Approval of request for sponsorship of the Pima County Health Department's public forum on Y2K In Home Preparedness, June 10, 1999 from 7:00 p.m. to 8:30 p.m. I. Approval of the appointment of Barbara Bell to the Development Review Board effective July 1, 1999 —June 30, 2000 (PULLED FOR DISCUSSION) J. Substitute Assurance Agreement between Sombra Homes and Lawyers Title of Arizona Inc. as Trustee of OV 12-97-17B, Copper Ridge II Lots 11-68 and Common Area A E. OV12-99-1 Villages of La Canada Preliminary Plat (Property located on the northeast corner of Congressional Way and North La Canada Drive (continued from 5-5-99) Planning and Zoning Director Bryant Nodine reviewed the Council Communication and explained that this item was continued from the May 5, 1999 Council meeting due to the Homeowner's Association's (HOA) concerns regarding drainage from the site onto Congressional Way and other issues. He explained that staff has met with the HOA and the applicant (Kaufman and Broad) to address their concerns: • Interceptors for down hill drainage. A safer design solution would be to intercept the downhill runoff at two points, midway and at the bottom of the hill. This will mitigate the threat of flooding in the development and greatly reduce the risk of damage to the channel liner and bridge. • Approximately one-third of the site drainage will be collected and discharged just to the north(uphill) side of the gatehouse, emptying directly into and across the primary entry to the development. The HOA requests an extension of a drainage tile a short distance under the entrance way and into the existing channel to the south. 05/19/99 Minutes, Regular Council Session 3 • The capacity and condition of the liner material in the existing drainageway on the east side of the parcel needs to be re-examined. The HOA requests that this drainageway be reassessed and rebuilt by the two adjacent property owners. • The proposed preliminary plat shows sidewalks. The HOA does not believe that introducing sidewalks to a fragment of the Villages development is warranted. The sidewalks will create a design discontinuity and represent a long-term maintenance cost which the HOA does not want. The HOA requests that the sidewalks be removed from the plat • The wall on Congressional Way follows the lot lines, creates a disconnected entry into the site, and does not match the wall on the south side. Mr. Nodine stated that the HOA concerns are addressed with the conditions listed in Exhibit "A" and "B". He also explained that a final traffic report would be submitted to the Town Engineer's office for review and approval. He reported that staff recommends approval of the Preliminary Plat for the Villages of La Canada with the conditions listed in Exhibits "A" and "B". In response to a concern from Council Member Bryant, Town Engineer Bill Jansen explained that they will review the possible need for a traffic signal at La Canada and Congressional Way. If it is determined that a signal is warranted, it can be addressed during the submission of the improvement plans before any action on the Final Plat is taken. Charlie Hulsey, The WLB Group, representing Kaufman and Broad, stated that they have met with the HOA and many issues have already been resolved. He reviewed an overhead depicting the drainage in the area and explained that it would be channeled away from the troublesome area on the property and erosion will be alleviated. Mr. Hulsey also asked that Council do away with Condition#25 of the Town Engineer's report as it has already been covered with the HOA. He requested that the applicant be permitted to pay in-lieu fees for the sidewalks along La Canada Drive. In response to a concern expressed by Council Member Bryant, Mr. Hulsey explained that the maintenance of the drainage pipes is the responsibility of the HOA but there should be enough velocity through the pipes that there should not be a sediment problem. He also explained that the pipes would be guarded so children can not access them (required by the Town.) Bob Webster, President of the Villages of La Canada HOA, stated that they have hired a hydrologist to help resolve drainage problems and he continues to work with the applicant. He explained that they are satisfied with an agreement that they reached with Kaufman and Broad on most of the issues presented. Vice Mayor Johnson stated that with the redesign of La Canada Drive, more of the drainage will be taken off the site and into the CDO Wash which will help to further eliminate drainage problems. He stated that everyone worked hard to alleviate the concerns and to move the project forward. 05/19/99 Minutes, Regular Council Session 4 MOTION: Vice Mayor Johnson MOVED to approve OV 12-99-1, Villages of La Canada Block A, Preliminary Plat, effective on the date of satisfaction of the conditions listed in Exhibits "A" and"B" and delete condition#25. A) 1. The developer shall pay an in-lieu fee for the construction of sidewalks along La Canada Drive. 2. The sidewalks within the proposed subdivision may be removed in order to address the HOA concern and to maintain streetscape consistency with the other Villages subdivisions. 3. The lot numbers for this subdivision shall start with"501" and end with"580" in order to be consistent with the lot numbering of the other Villages subdivisions. 4. The pedestrian access linking the proposed subdivision with the proposed commercial center may be removed due to the security concern from the HOA. 5. These conditions and Engineering Staff conditions shall be addressed prior to submittal of the final plat for Town Council approval. 6. The southern boundaries of lots (5)33 and (5)74 should be adjusted to align the wall and parallel Congressional Way. B) 1. Add a note to the general notes stating that the proposed earthen channel will be irrigated to ensure vegetative growth. Also state who is going to maintain the channel. 2. To ensure continued integrity of the soil-cement channel, a hydraulic analysis shall be provided for the 90-degree channel confluence with existing soil cement channel. 3. All off-site grading, any work in the existing soil cement channel and construction of drainage channel shall require a written permission from the adjacent property owners. 4. The applicant's engineer shall ensure that vertical and horizontal street design meets the Town of Oro Valley Subdivision Street Standards. 5. Two copies of lot boundary closures calculations are required. 6. The applicant's engineer shall ensure all boundary survey bearings and distances shown on the plan are consistent with the title report. 7. Address where the carryover flows from concentration points 1.1, 2.1 and 2.3 will be discharged to. 8. Call out existing Q100 just north of cross-section 5. 9. The discharge used for rating cross-section 1 through 4 shall include flows from lots 22-33 as well as flows from concentration point 2 and from the earthen channel. 05/19/99 Minutes, Regular Council Session 5 10. The gutter longitudinal slopes for slotted storm drain calculations shall be revised to match the street profile. 11. A revised drainage report is required, which shall address all drainage conditions. 12. The ponding depth for the flows at the concentration point 2.1 shall be revised not to exceed the required 6" as per floodplain ordinance. 13. Drainage report calls for 24" slotted storm drain at concentration point 1.1, but the plat calls out for 30" pipe. Correct where necessary. 14. Lines 13 and 20 of page 11 of the drainage report shall be revised to reflect no carryover flows from concentration points 1.1 and 2.3 being discharged into Congressional Way. 15. Call out right-of-way width for Tee Up Way Street. 16. Dimension the entrance right-of-way width leading from Congressional Way into Sand Trap Way. 17. The traffic report shall address internal traffic flows and conflicts, mostly at the intersection of Sand Trap Way and Congressional Way. 18. All recommendations from final and approved traffic report by the Town Engineer shall be addressed. 19. A Traffic Engineer licensed in the State of Arizona shall seal traffic impact report. 20. Final traffic impact report is required. 21. Provide rating calculations and Hec-ras/Hec-2 backwater analysis calculations for the existing 5 cell 10' x 4' RCBC at Congressional Way. 22. The developer shall repair the scour holes in the soil cement channel east of this project. 23. Concrete splash pad shall be designed and installed at concentration point 2 outlet. 24. The inlet to the 5 cells 10' x 4' RCBC at Congressional Way shall be improved to prevent any further scouring. 25. *Above comments shall be addressed prior to submitting grading & improvement plans for review and prior to scheduling final plat for Town Council meeting. (*New numbering) Council Member Parisi SECONDED the motion. Motion carried, 5 —0. G. Resolution No. (R)99-52 Authorizing the Town Council to enter into an intergovernmental cooperative agreement with Pima County for Community Development Block Grant and Home Investment Partnership Town Manager Chuck Sweet reviewed the Council Communication. He explained that the Town did not elect to renew the agreement in 1998 which reflected a loss in funding to the region in the amount of$80,000. 05/19/99 Minutes, Regular Council Session 6 In answer to questions from Council Member Bryant and Council Member Parisi, Mr. Sweet explained that Pima County does determine who gets the grant monies, but they do communicate with the Town when considering projects. He also explained that Pima County advertises for applications for the projects and handles the administrative process as far as contacting people through the media, etc. Council Member Parisi stated that qualifying neighborhoods do not currently exist in Oro Valley and he would prefer that the monies stay where they are needed. In response, Mr. Sweet explained that because Oro Valley did not participate, the region lost the above mentioned $80,000. So if Oro Valley agrees to participate, the entire region receives more monies to use where it is needed. MOTION: Vice Mayor Johnson MOVED to approve Resolution No. (R)99-52, authorizing the Town Council to enter into an Intergovernmental Cooperative Agreement with Pima County for Community Development Block Grant and Home Investment Partnership Purposes (CDBG.) Council Member LaSala SECONDED the motion. Motion carried, 5 — 0. I. Approval of the appointment of Barbara Bell to the Development Review Board effective July 1, 1999—June 30, 2000 In response to a question from Council Member Bryant, Vice Mayor Johnson reviewed the selection and interview process for the appointment for the Development Review Board. MOTION: Vice Mayor Johnson MOVED to appoint Ms. Barbara Bell to the Oro Valley Development Review Board, with a term to expire in June 2000. Council Member LaSala SECONDED the motion. Motion carried, 5 —0. 2. PROPOSAL FOR TOWN HALL ART BY MATTHEW MOUTAFIS (CONTINUED FROM 5-5-99) Town Manager Chuck Sweet reported that the Greater Oro Valley Arts Council (GOVAC) has met with Mr. Moutafis. He explained that the project remains the same as presented at the Council's May 5, 1999 meeting with the Town's commitment for seed money set at $15,000. Mayor Loomis explained that the initial $5,000 is identified as seed money to help begin fund raising and material procurement. The subsequent contributions from the Town would be matched at 2:1. Bob Weede, Board Chair of GOVAC, explained that they have met with Mr. Moutafis and discussed the mechanics of the administration of the project's monies. He stated that GOVAC would manage the funds dollar for dollar. 05/19/99 Minutes, Regular Council Session 7 Discussion followed regarding the 2:1 match and establishing an Unsolicited Proposal Process. MOTION: Vice Mayor Johnson MOVED to move ahead on the project with GOVAC (Greater Oro Valley Arts Council) as the financial intermediary and that the $5,000 for seed money be approved but any subsequent $5,000 increments occur after a 2 for 1, ($2 for private funds for $1 of future Town funds) to be allocated to GOVAC for this project. Council Member Parisi SECONDED the motion. Motion carried, 3 —2, with Council Member Bryant opposed and Council Member LaSala abstaining. 3. PUBLIC HEARING - ORDINANCE NO. (0)99-37 AMENDMENTS TO THE 1996 GENERAL PLAN FOR 4 ACRES IN ORO VALLEY KNOWN AS THE ALBEE PROPERTY, LOCATED WEST OF LA CHOLLA BOULEVARD AND SOUTH OF TANGERINE ROAD (CONTINUED FROM 5-5-99) Planning and Zoning Director Bryant Nodine reviewed an overhead map representing the Albee property. He explained that the property is designated as Parks/Open Space with a backup designation of low-density residential (0.6-1.2.) He explained that the Albee's are requesting a change in the land use designation to low density residential 1.3 —2.0 (original request for MDR was denied by the Planning & Zoning Commission on April 6th as well as a request to continue item so that the LDR 1.2-2.0 could be considered.) Mr. Nodine stated that because of the presence of the wash to the west and the uncertainty of the impact of higher density development on the wash, planning staff can not support a recommendation to change the General Plan land use designation and therefore, recommend that the current land use designation of Park/Open Space with the backup designation of LDR 0.6-1.2 remain. Mayor Loomis opened the public hearing. Maralyn Albee, 1017 N. Alamo, requested that Council allow a change to the General Plan land use designation to her property. She stated that she wants to maintain the rural atmosphere of the property and the requested change would not have a substantial impact on the traffic in the area as compared to the Wilson School. She also explained that her property at its closest point is 200 feet from the wash and goes up to 700 feet at the west end of the property. Barbara Smith, 13600 N. Como Drive, urged Council to not take any action on the Albee property until the courts determine the fate of the Town of Tortolita. She stated that there were serious legal implications to keep in mind when making any decisions on this or any other property within Tortolita. Hector Conde, 14048 N. Lobelia, stated that the Four Findings of Fact should be respected as they relate to any amendments to the General Plan. Mayor Loomis closed the public hearing. 05/19/99 Minutes, Regular Council Session 8 In response to questions from Council Member Parisi and Council LaSala, Mr. Nodine p explained that the current zoning supports one unit per 3.3 acres and with the current backup designation of LDR 1.2, Ms. Albee could petition to increase the density to 1.2 units per acre. He also explained that the LDR 1.2 backup is supported by the General Plan and if the Town can not realize creating a park or open space, then the applicant has the right to apply for other types of uses supported by the backup designation. MOTION: Council Member LaSala MOVED to NOT adopt Ordinance No. (0)99-37, Amendments to the 1996 General Plan and to retain General Plan land use designation of Park/OpenSpace designation and the backup designation LDR(low density residential) 0.5-1.2 for that parcel known as the Albee property. Council Member Bryant SECONDED the motion. Motion carried, 5 —0. Mayor Loomis recessed the meeting at 8:13. The meeting resumed at 8:25 p.m. 4. PUBLIC HEARING—ORDINANCE NO. (0)99-38 AMENDMENTS TO THE 1996 GENERAL PLAN FOR 3.909 ACRES IN ORO VALLEY, KNOWN AS THE WINCHESTER PROPERTY, LOCATED SOUTHEAST OF THE INTERSECTION OF FIRST AVENUE AND PALISADES ROAD (CONTINUED FROM 5-5-99)—APPLICANT HAS REQUESTED TO WITHDRAW THEIR REQUEST Town Manager Chuck Sweet reviewed the Winchester's original request to amend the General Plan. He further explained that the Winchester's have requested to withdraw their original request. Mayor Loomis opened the public hearing. There being no speakers, the public hearing was closed. MOTION: Vice Mayor Johnson MOVED to accept the applicant's request to withdraw their request to amend the 1996 General Plan. Council Member LaSala SECONDED the motion. Motion carried, 5 —0. Mayor Loomis moved Agenda Items #6 and Consent Item D to follow item #5. 6. RESOLUTION NO. (R)99-53 RESOLUTION APPROVING THE FORM OF AND AUTHORIZING THE EXECUTION AND DELIVERY OF THE FIRST AMENDMENT TO LEASE-PURCHASE AGREEMENT, A FACILITIES LEASE, A CONTINUING DISCLOSURE AGREEMENT, AN AGENCY AGREEMENT, A DEPOSITORY TRUST AGREEMENT AND A PRELIMINARY OFFICIAL STATEMENT; APPROVING THE EXECUTION OF A FIRST SUPPLEMENT TO TRUST INDENTURE; AUTHORIZING THE PREPARATION AND APPROVAL OF A FINAL OFFICIAL STATEMENT; APPROVING THE ISSUANCE OF NOT TO EXCEED $5,000,000 TOWN OF ORO VALLEY MUNICIPAL PROPERTY CORPORATION EXCISE TAX REVENUE BONDS, SERIES 1999, SECURED BY RENTAL PAYMENTS MADE PURSUANT TO 05/19/99 Minutes, Regular Council Session 9 THE LEASE-PURCHASE AGREEMENT BETWEEN THE TOWN OF ORO VALLEY, ARIZONA AND THE TOWN OF ORO VALLEY MUNICIPAL PROPERTY CORPORATION, AS AMENDED BY THE FIRST AMENDMENT THERETO; APPROVING THE PLEDGE OF EXCISE TAXES AND NET REVENUES OF THE WATER SYSTEMS AS SECURITY FOR THE RENTAL PAYMENTS; AUTHORIZING THE NEGOTIATION OF A PURCHASE AGREEMENT CONCERNING THE SALE OF THE CORPORATION'S BONDS; SETTING CONDITIONS AND PARAMETERS WITH RESPECT TO SUCH SALE; AUTHORIZING THE TAKING OF ALL OTHER ACTIONS NECESSARY TO THE CONSUMMATION OF THE TRANSACTIONS CONTEMPLATED BY THIS RESOLUTION; DELEGATING CERTAIN DUTIES; AND DECLARING AN EMERGENCY Finance Director David Andrews reviewed the Council Communication and stated that if Resolution No. (R)99-53 is approved, $4,435,000 of Municipal Property Corporation (MPC) Municipal Facilities Revenue Bonds, Series 1999 would be issued. If approved, the bond proceeds would be used as follows: • Refunding of OVWID Bonds $ 867,450 • Prepayment of Tucson Settlement Agreement 784,315 • Construction of Development Services Building 1,465,944 • OVWID-related Water System Improvements 1,133,660 • Costs of Issuance/Reserve Funds 183,631 Mr. Andrews further reported that the Municipal Property Corporation met today (May 19th) and voted unanimously to authorize the issuance of the revenue bonds. Fred Rosenfeld, Town Bond Counsel, reviewed the bonding process and the documents involved in the transaction. Mark Reader, Bond Underwriter with Peacock, Hislop, Staley, and Given, reported that the average interest is currently 4.85%. He stated that they expect to be in the bond market the week of May 31st or June 6th. In answer to a question from Vice Mayor Johnson regarding the Town's rating, Mr. Reader explained that the town is "healthy." He stated that the town's assessed valuation has increased and cash balances and the budget look good. He explained that the rating is a function of finances, management and economy. Council Member Bryant commented that he believed that when the Town purchases big ticket items, the bonding should not be done through a private funder but that it should go before the voters for their approval. MOTION: Vice Mayor Johnson MOVED to approve Resolution No. (R)99-53, authorizing the execution of the documents as outlined in the Agenda Item with respect to the issuance of Town of Oro Valley Municipal Property Corporation Excise Tax Revenue 05/19/99 Minutes, Regular Council Session 10 Bonds. Council Member Parisi SECONDED the motion. Motion carried, 4— 1, with Council Member Bryant opposed. D. Request from Town Manager for authorization to advertise for (2) Water Utility Service Worker positions and the purchase of(2) utility service vehicles for the Oro Valley Water Utility Department as requested in the 99/00 budget Water Utility Director David Hook reviewed the Council Communication. He explained that with the transfer of management and operation of OVWID #1 from MDWID to the Oro Valley Water Utility, they are requesting two full time employees and two vehicles to cover the addition of approximately 1,000 customers come July 1st. He explained that the personnel and vehicle requests were included in the 1999/2000 budget. MOTION: Council Member LaSala MOVED to authorize staff to recruit for two Operator II positions to begin employment no sooner than July 1, 1999 and procure two vehicles for their use. Council Member Parisi SECONDED the motion. Motion carried, 5 -0. 5. OV12-98-22 STONE CANYON II PRELIMINARY PLAT, COMMON AREAS A & B, RANCHO VISTOSO NEIGHBORHOOD 11 (PROPERTY LOCATED IN THE NORTHWEST CORNER OF THE RANCHO VISTOSO PAD, NORTH AND WEST OF THE GOLF CLUB AT VISTOSO) Planning and Zoning Administrator Bryant Nodine reviewed the Council Communication and stated that this item was continued from the March 17th Council Meeting due to concerns with Code compliance and environmentally sensitive areas. Mr. Nodine reported that the applicant has met twice with members of the Oro Valley Neighborhood Coalition and Town staff to discuss issues pertaining to the protection of wildlife corridors, minimization of wash crossings, setbacks from the unnamed wash, and clustering. Mr. Nodine reported that the applicant has resubmitted the plat addressing some of these concerns. Changes from the previous Council submittal include the riparian corridors illustrated as conservation easements, building envelopes illustrated on all lots, landscape buffers implemented for building envelopes adjacent to conservation easements, adjustments to lots 197 and 198 have been made so they do not cross the wash and the driveway access for lot 222 no longer crosses the wash. Mr. Nodine reviewed the Golf Course Overlay District and the Riparian Habitat Overlay District. He explained that the applicant would be required to install a wildlife friendly wash crossing for Tortolita Mountain Drive. Mr. Nodine further explained that a wildlife study was done by Harris Environmental as part of the Rancho Vistoso Neighborhood 11 PAD (Planned Area Development) Amendment. He reported that the applicant has addressed some of the issues brought about by the wildlife study. Mr. Nodine also reviewed rock outcroppings in the area, ironwood trees that will be preserved or salvaged, and the plat design. 05/19/99 Minutes, Regular Council Session 11 Mr. Nodine reported that the Development Review Board voted to recommend approval of the preliminary plat on February 9, 1999. He stated that staff also recommends approval of the Preliminary Plat subject to the conditions in Exhibit"A" and"B", the Town Engineer's Conditions. In response to questions from Council Member LaSala regarding clustering and compliance, Mr. Nodine explained that the clustering is a requirement of the Rancho Vistoso PAD. Mr. Nodine further explained that the clustering as proposed is not in complete compliance with the PAD. He explained that they are very close to compliance and only would require a slight shift in the lots to come into compliance. Mr. Nodine stated that staff recommends that the amendment be approved with a condition and then get a re-submittal of the preliminary plat with said condition. He stated that would then indicate full compliance for the preliminary plat requirements. In answer to a question from Council Member Bryant, Mr. Nodine explained that the applicants have moved most of the building envelopes away from the ironwood trees, but not all. Therefore, there could be some disturbance so there would be some provisions added to protect those ironwoods. In response to a concern expressed by Mayor Loomis, Mr. Nodine stated that Grading Plan Note 35 could be adjusted to exclude the portion of the note which excludes driveways and have them included in the 20,000 square foot building envelope. Charles Hulsey, The WLB Group, representing the applicant Vistoso Partners reviewed the concerns and questions expressed by Council. He explained that page 123 of the Rancho Vistoso PAD addresses clustering and states that shared driveways shall be encouraged It does not state that they are required. He explained that all but 6 of the 101 lots are clustered or have shared driveways. Mr. Hulsey explained that the recreation center's acreage combined with the trail system more than meet the requirements of the Town's zoning requirements of 1 acre for every 85 units. Mr. Hulsey reviewed adjustments made to roadways and building pads to protect as many ironwoods as possible. He also explained that in the initial PAD, driveways were included in the grading envelope. However, during a PAD amendment process done this past year, it was changed to "20,000 square feet not including the driveways." Mr. Hulsey reviewed conditions as recommended by staff. He stated that they object to riparian corridors and rock outcroppings being declared as conservation easements (Condition 1, Exhibit "A") instead of open space as conservation easements do not allow use exchanges. At the request of Council Member Bryant, Mr. Hulsey reviewed the site layout of the recreation center, golf course and trails. Mayor Loomis stated that Note 7 is incorrect regarding minimum and average lot sizes. He stated that he would also like to see Note 43 removed. 05/19/99 Minutes, Regular Council Session 12 Mayor Loomis opened the floor for public comment. The following citizens expressed concerns regarding the Stone Canyon II preliminary plat citing concerns over pygmy owl habitat, ingress and egress safety, natural open space, General Plan compliance, landscape buffers, wildlife and riparian corridors, protection of rock outcroppings, ironwood trees and saguaros, destruction of habitat and trail access to Tortolita Mountain Park: Hector Conde— 14040 N. Lobelia Carl Boswell— 11700 N. Joi Drive Martha Pearce— 11449 N. Mandarin Lane Patty Estes, 11700 N. Joi Drive Paula Abbott— 12700 N. Bandanna Way Terri Dootis— 10713 N. Pomegranate Drive At the request of Council Member Bryant, Mr. Nodine reviewed an overhead display of the rock outcroppings. In response to questions from Mayor Loomis, Mr. Hulsey explained that the flow rate on the northern section that crosses the no name wash is approximately 200 cfs. He explained that a box culvert was being proposed for that area but at meetings with the Oro Valley Coalition, it was suggested that it be a low flow crossing. He stated that they are working with town staff and engineering to see if a low flow crossing is possible. Mr. Hulsey further explained that every house in Stone Canyon has fire sprinklers but they will also have an emergency access south to Como Drive. Mr. Hulsey also explained that the PAD allows them to cross open space areas with golf courses, roads, etc. to provide access to another buildable area. Mr. Hulsey reported that they commissioned the Harris Study for Environmental Habitat after consulting with town staff. Mr. Hulsey reviewed an overhead map and pictures of no name wash showing the homes and fencing along the wash. He explained that it is a wash but it is does not meet the requirements of a wildlife corridor. Steven Nelson, PCR Services, 1 Venture, Ervine, California, addressed issues regarding wildlife in the area. He pointed out that the no name wash is not a viable wildlife movement corridor because: 1) wildlife movement corridors start at large water sheds and tend to funnel wildlife down into drainages to move to other areas, 2) the no name wash goes through residential neighborhoods and passes within 200 linear feet of 18 homes so wildlife is discouraged from entering the wash; and 3) fences run across and along the wash. Mr. Hulsey addressed some of the concerns expressed by citizens. He also explained that the Rancho Vistoso PAD is one of the largest comprehensive plans in the county. He stated that they have met all PAD conditions with the tentative map for Stone Canyon II. Mr. Hulsey also explained that Jim Dawson runs all the salvage operations in Rancho Vistoso and has a 90% success rate on ironwood tree salvage. Mr. Hulsey also explained 05/19/99 Minutes, Regular Council Session 13 that they have worked with Pima Parks and Recreation on a trailhead and access to Tortolita Mountain Park and will be dedicated to the County at the appropriate time. Mr. Hulsey further stated that under the State legislation (A.R.S.), the Town is allowed to require certain things of tentative and final plats. Those things have to do with Town adopted standards and ordinances. He explained that the Town does not have adopted standards and ordinances for riparian corridors. Mr. Hulsey stated that they have worked very hard to maintain some type of connection and to keep the corridor open but they object to having to deal with the wildlife corridor since it is not a requirement of the town set by ordinance or standards. He stated that Stone Canyon II is not a rezoning but is a tentative plat. MOTION: Council Member Parisi MOVED to approve OV 12-98-22 Stone Canyon II, Rancho Vistoso Neighborhood 11, Preliminary Plat, effective on the date of satisfaction of attached conditions listed in Exhibit "A". Vice Mayor Johnson SECONDED the motion. DISCUSSION: Council Member LaSala expressed his concerns with the process and setting a precedence. He also stated that he had concerns with the plan being "almost compliant" with the General Plan and he feels that there is still much to be worked out on the interpretations made by the Planning and Zoning Administrator and the developer. Vice Mayor Johnson stated that historically, conditions have been set on major issues. He stated that he feels the preliminary plat is significantly in compliance and that staff can police the situation and see that the conditions are met. Council Member Parisi stated that the Town has a process in place that includes staff, the Development Review Board and the Planning and Zoning Commission who review projects. He stated that they need to look at the totality of the project. Council Member LaSala stated that the project is not a bad project but he has a problem with the process and is not comfortable with it. He stated that they need to work out issues and to be in compliance with the Zoning Code. CALL FOR THE QUESTION: Motion failed, 2 — 3, with Mayor Loomis, Council Member Bryant and Council Member LaSala opposed. Mayor Loomis stated that he would like to continue this item to have several items addressed. He stated that he would like to include that clarification be made to the drainage flows through the washes, notification of the buyers notifying them of what natural open space means and what restrictions are associated with that in accordance with the PAD. He stated that he also wanted clarification of the drainage basin on King Air Drive and Como Drive. 05/19/99 Minutes, Regular Council Session 14 MOTION: Vice Mayor Johnson MOVED to RECONSIDER the last vote. Council Member Parisi SECONDED the motion. Motion for reconsideration, carried 4— 1 with Council Member Bryant opposed. Mayor Loomis stated that other items to consider were clustering of the lots, some errors on the document and conditions that are being made on areas that lay outside the development area. MOTION: Council Member Parisi MOVED to withdraw the original motion and the second. Vice Mayor Johnson SECONDED the motion. Motion carried, 5 —0. MOTION: Council Member Bryant MOVED to CONTINUE OV12-98-22 Stone Canyon II until the June 2, 1999 Council meeting to reconsider conditions (clarifications) as presented by Mayor Loomis (clarification be made to the drainage flows through the washes, notification of the buyers notifying them of what natural open space means and what restrictions are associated with that in accordance with the PAD, also clarification of the drainage basin on King Air Drive and Como Drive, clustering on the lots, some errors on the document and conditions that are being made on areas outside the development area.) Vice Mayor Johnson SECONDED the motion. Motion carried, 5 —0. Mayor Loomis recessed the meeting at 10:50 p.m. The meeting resumed at 11:05 p.m. 9. AMPHI ELEMENTARY SCHOOL SITE AND TOWN PARK SITE IN RANCHO VISTOSO NEIGHBORHOOD NO. 7 Planning and Zoning Director Bryant Nodine reviewed the Council Communication. He explained that in July, 1994, the Town Council approved a rezoning to bring a 13 acre site into the Rancho Vistoso Planned Area Development (PAD.) The remaining portion of the site was dedicated to the Town for conveyance to the Amphitheater School District. The 10 acre site was dedicated to Amphitheater School District by Rancho Vistoso developers. Mr. Nodine reviewed key rezoning conditions related to the Town site: • Restrict the site to public uses. • Require that the Town site and the school site to be developed simultaneously • Require the Town to dedicate the site to the Amphitheater School District for "school and neighborhood serving recreational purposes. Cathy Esposito, Amphitheater School District, stated that they hoped to build a beautiful school in Oro Valley. She stated that they could do more for the community if the Town allows the school district to use the 5 acre parcel to the north. Ron Easley, SH Study Group Architects, reviewed plans for the school site. He stated that the school would be approximately 76,000 square feet in size. Mr. Easley stated that they have been working with the community, the school and town staff to plan the school and to have it meet the character of the Rancho Vistoso area. He stated that if the Town's 05/19/99 Minutes, Regular Council Session 15 site and the school site could be brought together, then something that is outstanding and appropriate for the community could be achieved. He stated that they are requesting that the Town of Oro Valley deed the five-acre park on the north side of the existing school site to Amphitheater School District. Mr. Easley stated that in return, the school district could (for Phase I): • Move the school further to the north away from the property owners on the south boundary to satisfy their concerns • Build a larger parking lot as requested by neighboring residents • Build a play field or fields • Provide access to facilities (restrooms, multi-purpose rooms) for weekend use • Provide community use of the multi-purpose space scheduled through Amphitheater's Facility Usage Personnel Vice Mayor Johnson stated that he is a supporter of joint usage projects. He stated that this could be the beginning of expanding the Town's summer recreation programs, etc. Council Member LaSala stated that this is a great opportunity for the Town, the school district and Rancho Vistoso. He explained that he lives just around the corner from the proposed school and as a Council Member, a taxpayer and a concerned citizen he felt the proposed project was good for the entire town. In answer to a question from Council Member Bryant, Mr. Easley explained that the multi-purpose room was a single story building with a high ceiling. He also explained that they should be able to lower the building approximately five feet below the crown of Woodburne Avenue. In answer to questions from Mayor Loomis, Mr. Easley explained that Phase I is what the school district can build now with available funds. Phase II is the area that will be worked on under an Intergovernmental Agreement (IGA) with the Town to be built out at a future date. Mayor Loomis questioned the condition for approval of the rezoning as stated by Mr. Nodine requiring that the Town site and the school site be developed simultaneously since the site will be developed in phases. Mr. Easley stated that is something that must be worked out with the Town. Mayor Loomis agreed and stated that the requirements for the development of the site should be included in the IGA and that all the conditions of the rezoning are met. Mayor Loomis opened the floor for public comment. Paula Abbot, 12700 N. Bandanna Way, stated that her back yard faces the school. She stated that she is also a P.T.O. officer and a parent. She commented that the school should have a telephone booth for after school use by the children. She also expressed her concerns regarding the noise caused by the school buses and asked that vegetation be placed to help reduce the noise impact. She asked for awnings for the school children to 05/19/99 Minutes, Regular Council Session 16 stand under while waiting for their buses. Ms. Abbot expressed concerns regarding traffic flows, speed limits on Woodburne Avenue, and lighting. LaQuita Stec, 12720 N. Bandanna Way thanked the school and Vistoso Community Association for holding an informational meeting. She stated that she was in favor of the school but expressed her concerns regarding lighting on the fields at night. She also asked for a berm and sufficient landscaping to be placed along the parking lot. Mary Glueck, 13209 N. Meadview Way, stated that she was pleased to see the school get started. She stated that she was in favor of using the Town's five acres for the school and that it would benefit all. 7. DISCUSSION AND POSSIBLE FORMATION OF TOWN BUDGET AND BOND COMMITTEE Finance Director David Andrews reviewed the Council Communication and stated that staff supports the formation of a Budget and Bond Committee. Vice Mayor Johnson stated that he would like to know more about the anticipated staff time that would be required if the committee were formed. In response, Town Manager Chuck Sweet explained that he would anticipate about two hours of staff time per quarter. Mr. Johnson stated that he would still like to see more information about staff participation. Council Member Parisi stated that he had no problem with the committee, but would have a major problem with council members appointing members to the committee. He stated that he would like to see the committee selected like all the other committees with the most qualified volunteers chosen. Council Member Bryant stated that he was in favor of the committee and felt that the qualifications for the members were well defined. He was in favor of each council member appointing a member to the committee. Council Member LaSala stated that Oro Valley is growing and he felt the committee would work with staff to make sure everything is on time and on budget. He explained that he felt by each council member selecting one member to the committee, that much staff time and town money would be saved. He also stated that qualifications for the committee members are stated and it was time to move forward with a mechanism to help answer questions, etc. Vice Mayor Johnson further expressed his concerns regarding what the actual staff time would be needed to support the committee. He stated that he felt further study should be done on the role and power of the committee. 05/19/99 Minutes, Regular Council Session 17 Council Member Parisi stated that he also felt more study should be done. It was not something that needed to be done immediately. In response to a question from Council Member Parisi, Mr. Andrews stated that he had no problem with the formation of the committee. He further explained that all the town records are public information. He stated that his only concern was that if it were to become more than a quarterly meeting that required more than computer generated reports, then he would not have the staff to support the committee. MOTION: Council Member Bryant MOVED to approve the formation of the Town of Oro Valley Budget and Bond Committee. Council Member LaSala SECONDED the motion. DISCUSSION: Council Member LaSala stated that he understood the concerns expressed and the last thing he wanted to do was to have the committee approved on a split vote. He stated that if Council wanted to continue the item to further discuss the issues, he would not mind waiting for two weeks. He stated his intention with the formation of the committee was to look at the major projects and bonds and where the Town is headed. Council Member Parisi and Vice Mayor Johnson reiterated their concerns and stated that they felt additional wording needed to be done on the qualifications of the membership and that the appointees by council be eliminated, and members go through the Town's normal committee interview process. Mayor Loomis stated that he would like to amend the motion by adding, "Direct staff to develop a committee charter, a scheduled meeting requirement of quarterly only, and establish criteria for committee membership and selection." Council Member Bryant did not accept the amendment to his motion. CALL FOR THE QUESTION: Motion failed 1 —4, with Mayor Loomis, Vice Mayor Johnson, Council Member Parisi, and Council Member LaSala opposed. MOTION: Council Member LaSala MOVED that the Council consider the formation of a Budget and Bond Oversight Committee at its next meeting and direct staff to put together a charter for meeting times and frequency and recommend qualifications for appointment and how they would like to see the committee filled. Vice Mayor Johnson SECONDED the motion. Motion carried, 5 —0. 8. REQUEST FROM TOWN MANAGER FOR AUTHORIZATION TO ADVERTISE FOR ASSISTANT CHIEF OF POLICE POSITION AS REQUESTED IN THE 1999/2000 BUDGET 05/19/99 Minutes, Regular Council Session 18 Town Manager Chuck Sweet reviewed the Council Communication. He stated that the budget recommendation for a new position for an Assistant Police Chief will be addressed by Council in the 1999/2000 Budget. Council approval is required to add positions to the Town's Classification Plan. Staff is asking for Council approval so that the hiring process can occur and the position can be filled to allow for an overlap with the current Police Chief and the Assistant Police Chief prior to Chief Wolff's retirement. Council Member LaSala expressed his concerns regarding the process. Mr. Sweet explained that in the recruitment it would be stated that it is a transition position and he does not support both positions for the full year. He stated that he supported the position based on Chief Wolff s intention to retire and it is shown in the budget as an overlapping position. He explained that there is no confusion in that the position is for a six month period as Assistant Chief. He explained that this position would work at the pleasure of the Council. Mayor Loomis stated that he felt the position should be advertised as "Police Chief' and not as "Assistant Police Chief' with the understanding that the six months is a transition period and possibly a probation period. He also stated that he would not want to move forward with this until a letter of intent to retire was received from Chief Wolff. Mayor Loomis stated that he did not want to run into a situation that the Chief would change his mind and then the Town would have an Assistant Chief. MOTION: Council Member Parisi MOVED to authorize advertising for this position and that it be advertised as the Police Chief's position, as a transitional period, and that it not be advertised until after a letter of intent to retire is received from Chief Wolff. Council Member LaSala SECONDED the motion. DISCUSSION: Council Member Parisi stated that the police officers are supportive of this and are comfortable with having someone there and working with them and the Chief before the Chief retires. Motion carried, 5 —0. 10. REQUEST FOR CONTINGENCY FUNDS - JULY 4TH "FREEDOM DAY" CELEBRATION Town Manager Chuck Sweet reviewed the Council Communication. He also stated that they have received a donation of$500 and so would like to reduce the request to $5,000. MOTION: Vice Mayor Johnson MOVED to approve the use of contingency funds for the Town's July Fourth"Freedom Day" Celebration, in an amount not to exceed $5,000. Council Member LaSala SECONDED the motion. Motion carried, 5 —0. 05/19/99 Minutes, Regular Council Session 19 TOWN MANAGER'S REPORT No report. COMMUNITY DEVELOPMENT DIRECTOR'S REPORT No report. ENGINEER'S REPORT No report. FINANCE DIRECTOR'S REPORT No report. POLICE CHIEF'S REPORT Police Chief Wolff reported that one of the Town's officers assigned to the Narcotics Task Force seized $500,000 in cash. He stated that the Town will receive a good percentage back. WATER UTILITY DIRECTOR'S REPORT No report. COUNCIL COMMITTEE REPORTS No report. CALL TO AUDIENCE Paula Abbott, 12700 N. Bandanna Way, reported that Town staff is doing a great job. She thanked Town Engineer Bill Jansen for his quick action on a concern she had regarding a crosswalk in Rancho Vistoso. She also stated that they are asking Vistoso Partners to install a wrought iron fence around Wildlife Park and they are being very responsive. She stated that she felt everyone should be positive and open-minded when considering and addressing issues in the Town. Emily Anne Sleigh, 12417 N. Copper Queen Way, addressed traffic and safety in the Town. She stated that as wildlife corridors get closed, there will be more wildlife on the roads. She asked that the Town install signs to warn drivers of wildlife on the roads. 05/19/99 Minutes, Regular Council Session 20 ADJOURNMENT MOTION: Council Member LaSala MOVED to adjourn at 12:20 a.m. Council Member Bryant SECONDED the motion. Motion carried, 5 —0. Respectfully submitted, K Roxana Garrity, Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 19th day of May, 1999. I further certify that the meeting was duly called and held and that a quorum was present. Dated this day of , 1999. Kathryn E. Cuvelier, CMC MINUTES DRAFT ORO VALLEY TOWN COUNCIL BUDGET STUDY SESSION May 20 , 1999 5:30 p.m. ORO VALLEY TOWN COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE BUDGET STUDY SESSION - AT OR AFTER 5:30 PM CALL TO ORDER 5:30 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Dick Johnson, Vice Mayor Fran LaSala, Council Member Wayne Bryant, Council Member EXCUSED: Paul Parisi, Council Member 1. FOLLOW-UP ISSUES FROM MAY 18, 1999 BUDGET REVIEW SESSION Town Manager Chuck Sweet distributed a follow-up memorandum and reviewed issues raised during the May 18th Budget Review Study Session. 2. POLICE DEPARTMENT—GENERAL FUND (Pages 229—330) Chief of Police Werner Wolff reviewed his proposed budget and stated that he concurs with the Manager's recommendations except for the additional personnel requested. The personnel issues will be discussed at the budget session scheduled Wednesday, May 26, 1999. It was pointed out that the liability insurance issue should be addressed regarding Oro Valley Officers using town vehicles for off-duty use. Council Member LaSala expressed concern about liability to the town and with OV officers wearing their Town uniforms and using marked OV vehicles for off-duty activities. Chief Wolff stated that prisoner housing costs are increasing to $60.00 per day. Vice Mayor Johnson suggested looking into electronic testimony so there is less transporting of prisoners to and from the Pima County Jail. 05/20/99 Budget Study Session 2 POLICE DEPARTMENT—SEIZURE FUNDS (Pages 331 —347) Chief Wolff explained the three different seizure funds and pointed out that the funds can only be used for purchase of equipment. It cannot be used for personnel costs or to increase the general fund revenue. LEGAL DEPARTMENT—GENERAL & SEIZURE FUNDS (Pages 118— 134) Town Attorney Dan Dudley reviewed his proposed budget. He pointed out that adding personnel to his department to help alleviate the workload is crucial. In answer to a question by Vice Mayor Johnson, the budgeted amount of$3,900 for laptop computers also includes software. MAGISTRATE COURT (Pages 348—359) Town Magistrate George Dunscomb reviewed his proposed budget. Discussion followed regarding the travel &training budget category. It was requested that Mr. Andrews, Finance Director prepare a breakdown of travel &training expenditures for FY 96/97 and 97/98 to make sure enough money is budgeted this year. David Andrews reviewed the budget issues from this evening's meeting. ADJOURNMENT Vice Mayor Johnson MOVED to adjourn the study session at 7:15 p.m. MOTION seconded by Council Member LaSala. Motion carried 5 —0. Respectfully submitted, Kathryn E. Cuvelier, CMC Town Clerk MINUTES Dlt,. AFT ORO VALLEY TOWN COUNCIL BUDGET STUDY SESSION May 24 , 1999 5:30 p.m. ORO VALLEY TOWN COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE BUDGET STUDY SESSION - AT OR AFTER 5:30 PM CALL TO ORDER 5:45 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Dick Johnson, Vice Mayor Fran LaSala, Council Member EXCUSED: Paul Parisi, Council Member Wayne Bryant, Council Member 1. FOLLOW-UP ISSUES FROM MAY 20, 1999 BUDGET REVIEW SESSION Town Manager Chuck Sweet distributed a follow-up memorandum and reviewed issues raised during the May 20th Budget Review Study Session. 2. WATER UTILITY (Pages 455 - 503) WATER CONNECTION FEES (Pages 504—509) ALTERNATIVE WATER(Pages 510—514) WATER COMPANY ACQUISITION (Pages 515—517) David Hook, Water Utility Director reviewed the budget for the Water Utility; Water Connection Fees; Alternative Water and Water Company Acquisition. In response to a suggestion by Vice Mayor Johnson, discussion followed regarding the possibility of converting to electronically-read water meters. Mr. Hook will research the possibility and report back to the Town Council at their first meeting in July. At the request of Mayor Loomis, John Clarke explained his Water Utility Financial/Operational Analysis memorandum submitted May 24th. Mr. Clarke will meet with David Hook and David Andrews to review his analysis. In response to a request by Mayor Loomis, Mr. Andrews will prepare a table of the costs associated with the Countryside Service area over the next 5 years. 05/24/99 Budget Study Session 2 Mayor Loomis asked that a remarks column be added to show what are the immediate needs to support current customers and to support future customers. Mr. Andrews reviewed the budget issues from this evening's meeting. Mayor Loomis called a recess at 6:45 p.m. Meeting resumed at 7:10 p.m. REVIEW OF THE NATIVE PLANT PRESERVATION SALVAGE AND MITIGATION ORDINANCE The following members of the Planning & Zoning staff were present to discuss the proposed ordinance: Bryant Nodine, Melissa Shaw, Valerie Feuhr and Bayer Vella. Mr. Nodine explained that the purpose and scope of the ordinance is to preserve and protect the existing Sonoran desert landscape...preserving native vegetation...and requiring salvage and use of native vegetation. He stated that the proposed amendments strengthen the purpose statement by balancing the impact of development on native vegetation with the Town's desire to preserve the Sonoran desert. Mr. Nodine stated the specific elements of the ordinance to achieve its purpose are site resource inventory, significant vegetation, mitigation, understory vegetation, and technical protocol for plant salvage. He pointed out that while this and other zoning code ordinances can mitigate the impact of development on sensitive land, the native plant ordinance is not intended to be a mechanism to curtail development. Discussion followed regarding mitigation remedy, approval process for determination of mitigation ratios and size of vegetation to inventory. Discussion followed regarding the appropriate expiration date for the ordinance. Council Member LaSala suggested that 1 year would be better than 90 days. Mayor Loomis suggested that staff present a status report at 90 days and then a monthly status thereafter. Hector Conde, 14040 N. Lobelia Way, submitted a document reviewing data from two recent native plant inventories at First and Oracle and at the Riverfront Park. He requested that a desert botanist be considered to give guidance regarding the health of the vegetation. Mayor Loomis suggested looking at the inventory of vegetation at several other locations around Town. Due to Vice Mayor Johnson's departure from the meeting at 7:50 p.m., there was no longer a quorum of council members present. Respectfully submitted, Kathryn E. Cuvelier, Town Clerk MINUTES DR��� ORO VALLEY TOWN COUNCIL BUDGET STUDY SESSION May 26 , 1999 5:30 p.m. ORO VALLEY TOWN COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE BUDGET STUDY SESSION -AT OR AFTER 5:30 PM CALL TO ORDER 5:55 p.m. ROLL CALL PRESENT: Paul Loomis, Mayor Dick Johnson, Vice Mayor Fran LaSala, Council Member (arrived at 6:00 p.m.) Paul Parisi, Council Member EXCUSED: Wayne Bryant, Council Member 1. FOLLOW-UP ISSUES FROM MAY 24, 1999 BUDGET REVIEW SESSION Finance Director David Andrews distributed a follow-up memorandum and reviewed issues raised during the May 24th Budget Review Study Session. 2. GENERAL ADMINISTRATION (Pages 135— 150) Finance Director David Andrews mentioned that an Information Systems person has been included in this category. Town Manager Chuck Sweet reviewed the following budget adjustments recommended for the State Land Purchase: Use of Cash Carryforward $ 372,000 Proceeds from Long-Term Financing $2,700,000 Land Purchase $3,072,000 3. MUNICIPAL DEBT SERVICE (Pages 440—454) NARANJA ROAD IMPROVEMENT DISTRICT (Pages 447—449) ORACLE ROAD IMPROVEMENT DISTRICT (Pages 450—454) Mr. Andrews suggested transferring the remaining funds of$73,860 for the Naranja Road Improvement District to the Highway Fund with the caveat that the funds be used for improvements on Naranja Road between La Canada and La Cholla. 05/26/99 Budget Study Session 2 Mr. Andrews stated the debt service calculation for the Oracle Road Improvement District for commercial developments will show a contingency of$5 million. 4. TRANSIT (Pages 378—391) Transit Services Administrator John Zukas reviewed the Transit Services budget. Since the Transit Services Administrator will be increasing his work week from 37.5 hours per week to 40 hours per week, his salary will be adjusted to $40,297. In response to a question by Council Member Johnson, $1,000 in moving expenses will be added to the Transit budget. 5. BUILDING SAFETY (Pages 184—203) Building Safety Administrator Terry Vosler has requested the following adjustments to capital outlay: Building Permit Hardware& Software $ 7,500 $ 70,000 Integrated Voice Recognition Equipment $30,000 -0- Total Adjustment $37,500 $ 70,000 The requested adjustment would result in an increase of$32,500 in capital outlay. Mayor Loomis suggested that the software be looked at closely to see if it can be integrated with other departments, such as the Town Clerk's Office for business licensing. Discussion followed regarding increasing the building permit fees to bring our fees into alignment with other jurisdictions. This will be addressed at a later date. STAFFING REQUESTS FOR FY 1999/2000 Discussion followed regarding the staffing analysis needs for FY 1999/2000. Council approval will mirror Town Manager recommendations with the following adjustments: • Reclassify Finance Secretary to Administrative Assistant • Add back Police Records Clerk(1) • Add back Police Receptionist(.5) (from P-T to F-T) • Salary adjustment for Human Resources Specialist • Add Librarian to Community Development Administration assuming a$40,000 annual salary, beginning November 1, 1999. • Add Transportation Planner to Public Works to be funded from Townwide Roadway Impact Fees. • Part-time receptionist will not be added to the Town Clerk's budget 05/26/99 Budget Study Session 3 • Emphasis will be placed on a U of A graduate student for the Finance/Economic Development Analyst position. • Bicycle Program Coordinator position will be addressed later in the year, perhaps as contract/consultant. Mr. Andrews reviewed the budget issues from this evening's meeting. Mayor Loomis called a recess at 7:50 p.m. Meeting resumed at 8:00 p.m. LODGING INDUSTRY INCENTIVE POLICY PROPOSAL AND RECOMMENDATION Economic Development Administrator Jeffrey Weir distributed a handout showing that out of 87 cities in Arizona, 57% have a property tax and 43% don't. He explained that the focus of the incentive policy is to provide to the Council and staff a very powerful tool in achieving the desired development that the community wants. He stated it has been clearly stated that we continue with lodging, tourism and development in this community. He stressed that the policy must apply to existing businesses not just new businesses. Mr. Weir reviewed the Lodging Incentive Guidelines. He pointed out that the resort/lodging facilities generate significant tax revenue for the town without placing high demands on services or infrastructure. The process envisioned gives complete control to the town whereby the lodging facility builder/operator first pays all of the sales taxes and then is reimbursed based on actual performance. This approach guarantees control is in the towns hands and does NOT require any out of pocket expenditure by the town. The Mayor and Council discussed the possibility of increasing Oro Valley's bed tax from 1%to 2% and whether or not the Incentive Guidelines would be beneficial to Oro Valley, Vice Mayor Johnson stated this is a well thought out policy and is focused on the industry we want in Oro Valley. Council Member LaSala suggested stipulating where and how the money would be spent in the community, such as on programs for the youth of Oro Valley. He asked that we investigate the possibility that if we give back sales tax money to these businesses, the majority of that would come back into the community. He pointed out that we should let the businesses run the programs instead of government getting into the middle of it. Mayor Loomis stated the policy guidelines is quite good. He expressed concern with the initial investment and that the town is taking a large step in investing with the developer. He felt that we are not covering our costs associated with it. He asked that this policy be for the lodging industry only and that the CDES still needs to be done to develop policies for the other areas. He asked if this policy should apply to short term lodging similar to an in-lieu fee. He suggested that the MTCVB contribution should be considered part of 05/26/99 Budget Study Session 4 this incentive, as well. He agreed with the sunset clause and that the process needs to have an end to itkk Dick Maes, with Vistoso Partners explained the difficult process of how they find interested resorts to come to Oro Valley. He pointed out that it has been 10 years since a resort has been built in the Tucson area. He pointed out that in the Phoenix metro area, the cities have competed for resorts and many new resorts have been built. He stated that developers wanting to build resorts look for the ideal location years before the market is ready so they can reap the benefit of their investment in the future. Mark Lewis, with LMR Management expressed concern with why the Town is so certain that we don't have to be competitive with other areas. He pointed out the number of resorts that are planned for the Dove Mountain development in Marana. Mr. Weir stated he will come back to the Town Council with the changes discussed this evening as soon as possible. ADJOURNMENT A MOTION was made by Council Member LaSala and SECONDED by Vice Mayor Johnson to adjourn the study session at 9:00 p.m. MOTION carried 4—0. Respectfully submitted, Kathryn E. Cuvelier, CMC Town Clerk MINUTES' ORO VALLEY TOWN COUNCIL STUDY SESSION/RETREAT JUNE 5 , 1999 8:00 a.m.— 12:00 noon 12210 NORTH ORACLE ROAD STUDY SESSION - AT OR AFTER 8:00 AM CALL TO ORDER 8:15 a.m. ROLL CALL PRESENT: Paul Loomis, Mayor Dick Johnson, Vice Mayor Wayne Bryant, Council Member Fran LaSala, Council Member Paul Parisi, Council Member STAFF PRESENT: Chuck Sweet, Town Manager Werner Wolff, Chief of Police Bill Jansen, Town Engineer Dan Dudley, Town Attorney David Andrews, Finance Director Terry Vosler, Building Administrator Jeffrey Weir, Economic Development Administrator Bryant Nodine, Planning & Zoning Administrator Kathryn Cuvelier, Town Clerk SETTLING ISSUES WITH TORTOLITA NEIGHBORS (MAYOR LOOMIS) Discussion followed regarding maintaining the integrity and quality of life for citizens in the Tortolita neighborhood. It was discussed that it would be appropriate to have a session to meet with representatives from Tortolita to have an open discussion. CUSTOMER/CITIZEN SATISFACTION FEEDBACK PROCESS (VICE- MAYOR JOHNSON) Discussion followed regarding moving ahead with this concept and develop the appropriate mechanisms to obtain customer/citizen satisfaction feedback. DEVELOPMENT REVIEW BOARD POWER Discussion followed regarding the Town Council taking more responsibility in controlling the town's Boards & Commissions such as: 06/05/99 Council Study Session/Retreat 2 • Structure the appointment • Set term limits • Draft an appointment process policy • Rotate the Chair on an annual basis Mayor Loomis called a recess at 9:30 a.m. Meeting resumed at 9:45 a.m. ANNEXATION POLICY (VICE-MAYOR JOHNSON) It was discussed that the basic annexation process is good if utilized properly. Although the Council does not like to use annexation agreements,they may be necessary on occasion depending upon the individual situation of the annexation. It was discussed that another meeting should be held to discuss setting appropriate boundaries for the future growth of the town. TOWN COUNCIL LIAISON ASSIGNMENTS (MAYOR LOOMIS) The following Town Council Liaison Assignments were discussed: Wayne Bryant: Parks & Recreation Advisory Board Water Utility Commission Dick Johnson: Capital Improvements Program Governmental Liaison Greater Tucson Economic Council Library Advisory Committee Metropolitan Tucson Convention& Visitor's Bureau Fran LaSala: Development Review Board Finance & Budget Committee Planning & Zoning Commission Paul Loomis: Pima Association of Governments Paul Parisi: The Chamber Serving Northern Pima County Fire Advisory Committee Police Liaison Pima Association of Governments (Alternate) FIRE PROTECTION (COUNCIL MEMBER PARISI) Discussion followed regarding holding a Council Study Session with the Fire Advisory Committee to discuss and identify the perceived and real problems to get a good understanding of the basic facts before a decision is made. It was discussed that a presentation of the final report will be given to the Town Council around the middle of July. 06/05/99 Council Study Session/Retreat 3 COMMUNITY ECONOMIC DEVELOPMENT STRATEGY (MAYOR LOOMIS) Discussion followed regarding Community Economic Development strategies that should be consistent and will remain consistent in the future. Must balance between business, economic development and maintain a high quality of life. The east side of Oracle should remain open space. It is important to make sure the infrastructure is in place before development occurs. Update the Economic Development Document that was issued in 1997. CHANGING COUNCIL MEMBERSHIP FROM 5 TO 7 MEMBERS (VICE MAYOR JOHNSON) Members of the Council discussed the merits of increasing from a 5 to 7 member Council. Eleven out of 87 cities/towns have 5 council members. Populations range from a high of 25,455 (Oro Valley) to a low of 460 (Jerome). It was discussed that in order to accomplish this in Oro Valley, Council will have to adopt an Ordinance by September 1, 1999 so that the membership increase becomes effective at the March 2000 election. AGENDA MANAGEMENT Members of the Council discussed the suggestions submitted by the Town Clerk and Town Attorney regarding managing items placed on the agenda and the importance of keeping order during meetings. It was suggested that staff look into distributing packet materials to the Council 2 weeks prior to each regular meeting to give ample time for review. Discussion followed regarding scheduling a retreat after every election and on an annual basis for goal setting. Discussion also followed regarding having a retreat whenever necessary, not just on an annual basis. Meeting adjourned at 11:45 a.m. Respectfully submitted, ita:277/iv,_ Cr: C(44.....j,44 Kathryn E. Cuvelier, CMC Town Clerk NOTES FROM FACILITATOR—NINA TRASOFF These notes were prepared in order to facilitate discussion and not to provide an all encompassing overview of what was discussed. Common Ground Passion Caring for Town Ability to stay calm& focused Integrity Tenacity SETTLING ISSUES WITH TORTOLITA NEIGHBORS Paul Loomis: • Incorporation not correct, but still our neighbors • Once settled—chance to work with them • Annexation? Independence for area? • Urban growth boundary? • Some form of self control of their neighborhood? • *Maintaining unique characteristics, ie., village within Oro Valley. Paul Parisi: • He & Johnson only ones on Council • People from Tortolita came to us • Amphi School District • For ballot—not automatically town • Public input • *Wants open meetings on this—otherwise people see things askew • We followed the system • Control for development to Oro Valley standards Dick Johnson: • Is it just power? What are we after? • Is it control over land uses? Leadership? • We need to give them a voice • Need to think as a region w/preservation of lifestyle • Come to agreement/avoid court Wayne Bryant: • We had a couple of meetings ago, agreed to have them. • Individual council members to put on agenda • We could have done DARE officer better as willingness to help, as opposed to taking over 06/05/99 Notes from Facilitator—Nina Trasoff 2 • It's a question of attitude • Property owners did come to us, but with self interest to be able to upzone. Others don't want it. • Support them until courts decide. Fran LaSala: • Legislature caused this, no win situation, Tucson's view is "can legislature pass law for one county." • Pitted neighbor against neighbor • Unfortunately, we annexed when everyone said Tortolita was not legal, except one judge saw it differently. • Voted for annexation because thought Oro Valley could better protect integrity of Tortolita. • Northwest needs to incorporate to draw state revenue. • Doesn't want to grant zoning changes from current zoning because they could become a town and sue. CUSTOMER/CITIZEN SATISFACTION FEEDBACK PROCESS Dick Johnson: • Feedback process. Paul Loomis: • Could add it to web site and e-mail. • Customer surveys sent out—worthwhile. • We are a service organization • Award mechanisms tied to feedback • Make it easy for customer. DEVELOPMENT REVIEW BOARD POWER Wayne Bryant: • Alarmed that DRB can make a decision • Buck stops with Council, not Board • Decisions should be made by Council • Appointed citizens should not have ability to make decisions. Break of fiduciary responsibility. • Decisions—no matter how mundane, should come to council. Paul Parisi: • Agrees we should exercise power more often. 06/05/99 Notes from Facilitator—Nina Trasoff 3 • Appointments should not be just Liaison& Mayor • Should go to council. Dick Johnson: • Need structure • Term limits for Boards • Chair rotation • Take political aspect out Paul Loomis: • Organization of boards • Need new blood • Need to evolve to reflect the Town • Items that don't come to Council—nned tolook at them again • May need to look at this under Council Agenda Fran LaSala: • Perhaps each council member should appoint board member. • That makes each council member more responsible • Should be criteria for appointment • Chair should be one year • Commissioners should be a pulse-reflection of Council. Dick Johnson: • Take a look at it all • Then committee by committee *Better outreach for volunteers. ANNEXATION POLICY Dick Johnson: • Annexation policy—not specific enough • Establish vision of OV final size for staff guidance Paul Loomis: • Past policy/process solid although it doesn't define final boundaries • Satisfied, but need to add to economic impact, but also economics as currently zoned. • Be aware of areas that want to be part of Oro Valley and value they hold. Paul Parisi: • Wants to annex state land north of Town • If it were ever sold, Oro Valley could control zoning • Allied Signal—they could move out and Pima County would decide. 06/05/99 Notes from Facilitator—Nina Trasoff 4 • Everything else should be initiated by property owners—current practice is ok • Pre-annexation agreements should be to preserve current zoning, not upzone. Wayne Bryant: • Pre-annexation agreements—perceived as behind closed doors—otherwise basic policies good. Dick Johnson: • Discourage pre-annexation agreements. Paul Loomis: • Against pre-annexation agreements as a rule. • Sometimes they are needed. • Need to be careful, but still necessary tool. Dick Johnson: • Overall goal, square off boundaries (ie not down the middle of a road) Commonalities: Basic policy good, pre-annexation agreements can be useful; must be public. COMMUNITY ECONOMIC DEVELOPMENT STRATEGY Paul Loomis: • Where do we stand? What are strategies adopted by Council? • Economic Development is tool to try to not have property taxes—concerned with priority placed on it. • Wants goals for Oro Valley to stand, not be secondary to economic development. • Cannot compromise Town values. Dick Johnson: • Bring in competitive businesses doesn't expand the pie greatly. • OV should target specific services that meet unmet resident needs. Fran LaSala: • When he heard Kmart & Walmart were coming in across from Target, he was upset • East side of Oracle/First could be speciality center for Star Buck's type place, like St. Phillips Plaza. Wayne Bryant: • If we do too much development, we'll have constant traffic problems. • May need a business loop for people moving through. • New business may not be worth extra pollution. Dick Johnson: 06/05/99 Notes from Facilitator—Nina Trasoff 5 • Need to plan for future—20 years down the road. Paul Parisi: • That is the planning Town should do for area businesses, standards must be consistent. Fran LaSala: • Work with the Chamber. Work with businesses that are here—aim for diversity. Wayne Bryant: • Infrastructure must be there first. Paul Parisi: • Agreed with Wayne Bryant about infrastructure. • Communities Facilities Districts can be used as an incentive. Commonalities: Need solid consistent standards that balance tax and quality of life. Update Economic Development Strategies. CHANGING COUNCIL MEMBERSHIP FROM 5 TO 7 MEMBERS Dick Johnson: • OV is largest Town to have only 5 council members. Fran LaSala: • Agrees. Wayne Bryant: • Wants Ward system. Fran LaSala: • Then you get people only interested in their area. Wayne Bryant: • Harder to build concensus. Paul Parisi: • Agrees. • Also harder to get qualified candidates • You get things done with smaller number • If we pay, that much more to spend Dick Johnson: • Quality: people don't run because of the way they're attacked. • We're getting to civility. 06/05/99 Notes from Facilitator—Nina Trasoff 6 • Diversity is the key. • Time is now to make that decision. Wayne Bryant: • Look at Tucson—can't get anything done. Paul Loomis: • Undecided—League of Towns suggested 7 as greater diversity. • Now that he has worked with 5 —not sure • Wants to do more research. Wayne Bryant: • Added staff time • Longer meetings Town Manager Chuck Sweet: • Some additional time-but depends on quality/type of person in office. • If micromanage then it's a problem • If policy makers, no difference. Town Clerk Kathryn Cuvelier: • Agrees with Town Manager • Time of council meetings depends on chair Do fact finding in time to decide for March 2000 ballot—examine by sector/ward, ratio of staff to counci/merits/disadvantages/budget. AGENDA MANAGEMENT Paul Parisi: • OK as is. • Must have order in system—It may take awhile, but certain control must be there. • Would like to see more different topics on agenda. Dick Johnson: • His concern is what we do with current items. • We all have to watch what kinds of questions/statements we make. • Shouldn't politicize things. • Consent Agenda—perhaps we need to define what goes on it—ie administrative issues Council shouldn't have to deal with. Wayne Bryant: • Wants to pull some things off of consent agenda for public perusal. • Any major ticket item should be in public. 06/05/99 Notes from Facilitator—Nina Trasoff 7 Dick Johnson: • It becomes political. Fran LaSala: • Applicant takes advantage of a lot of time. • Don't sacrifice public input for efficiency. Dick Johnson: • Call to audience is at the start so people know they have a chance to speak. • Mayor at the end calls for further comments. 1) Call to audience @ start. 2) Blue card mandatory. 3) Non-public hearing, no additional input. Wayne Bryant: • Likes second call for public involvement. Dick Johnson: • Public input becomes very repetitive. • Maybe further limit time or not allow repetition. Paul Loomis: • Add note on podium. All: • Must adhere to time. Paul Parisi: • There is a difference between council meetings and open Town Halls—should have one every quarter that's where people should have input. • Council meetings are business meetings. • There are opportunities to speak at committee meetings, study sessions. • Input comes before we do business. • If not a public hearing, then they've lost opportunity to speak. Dick Johnson: • We have so much notice. Wayne Bryant: • Buck still stops with Town Council. Paul Parisi: • Plenty of opportunity—regular sessions are business meetings. Wayne Bryant: 06/05/99 Notes from Facilitator—Nina Trasoff 8 • We know HOT TOPICS —let's separate them to special meetings with more input. Fran LaSala: • If we expand Council, we expand# of meetings. • Maybe time to tighten up & adhere to time limits. • Have a spokesperson for similar opinions. Paul Loomis: • After applicant has spoken, shouldn't get to respond to public unless questions are asked by Council. • Limit# of items on agenda—better to have additional meetings. • Get packages for Council meetings delivered earlier—(staff would be working 2 weeks in advance). • Will be strict. If applicant wants to respond later, then whole matter will be delayed. B TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: June 16, 1999 TO: HONORABLE MAYOR& COUNCIL FROM: David L. Andrews, Finance Director SUBJECT: Finance Report For Month Ended April 1999 SUMMARY: Attached to this communication is the Finance Report for the Month Ended April 30, 1999. GENERAL FUND: The following selected points are based on preliminary year-end budget estimates: General Fund revenues are projected to exceed budget by$864,000. This favorable projection is primarily due to increased local sales tax collections associated with the opening of the new Target store and better than expected construction related activity. Sales tax collections from construction are expected to exceed budget by $557K. Residential building permit fees are expected to exceed budget by $142K. State/county shared revenues collections are projected to exceed budget by $135K. State and federal grants are projected to meet budget. Overall, departmental expenditures are estimated to be under budget. Other Funds State shared fuels taxes are expected to not meet budget by approximately $87K. Townwide roadway impact fees, alternative water impact fees and water connection fees revenues are expected to exceed budget based on better than expected construction related activity. COUNCILTOWN OF ORO VALLEY COMMUNICATION PAGE 2 OF 2 Oro Valley Water Utility q> Retained earnings at year-end are estimated at $400K. Water revenues are expected to exceed budget by $24,000. tt> Capital expenditures are projected to be $1,070,800 at fiscal year end. q;> Cash balances are estimated to be $3.6M. 2 2,..i. 2 c t v,,,A A.,..,,, David L. Andrews Finance Director 21, IF / ' ii Chuck S• eet Town Manager CC: Chuck Sweet, Town Manager All Department Heads Town of Oro Valley GENERAL FUND Budget Compared to Actuals Report Through April 30,1999 Percentage of Year Completed 10/12=83.3% 1998/99 Percentage April Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: Local Taxes $ 463,863 $ 3,338,156 $ 3,723,000 89.7% State/County Shared 347,361 3,299,916 3,993,000 82.6% Fines 15,846 171,660 233,000 73.7% Licenses&Permits 104,224 1,136,093 1,001,000 0 113.5% Charges for Services 12,384 ' 169,106 208,950 80.9% Federal Grants 89,137 306,121 505,592 60.5% State Grants 13,474 244,930 267,754 91.5% Interest Earnings 33,071 304,835 240,000 127.0% Miscellaneous 1,217 17,276 23,300 74.1% Financing From Leases - - 129,000 0.0% Carryforward 5,343,655 TOTAL REVENUES 1,080,577 8,988,093 15,668,251 87.1% EXPENDITURES: Town Council 7,477 53,718 68,197 78.8% Town Clerk 48,563 199,104 217,995 91.3% Magistrate Court 37,361 300,498 363,499 82.7% Town Manager 33,574 272,547 351,895 77.5% Economic Development 25,159 151,928 305,215 _ 49.8% Finance 32,020 231,417 300,964 76.9% Legal 27,191 174,682 355,652 49.1% Community Development Administration 19,263 158,131 201,453 78.5% Planning&Zoning 68,878 527,950 891,524 59.2% Parks&Recreation 47,858 432,814 632,654 68.4% Police 548,489 3,694,806 4,670,354 79.1% Police-Capital Contingency - - 147,795 0.0% Building Safety 76,021 330,179 415,701 79.4% Custodial&Facility Maintenance 6,641 69,604 189,050 36.8% General Administration: Operations&Maintenance 32,248 205,046 277,147 74.0% Improvements - 7,746 6,000 129.1% Vehicles&Equipment 7,815 98,947 53,500 184.9% Land 5,000 5,000 174,000 2.9% Transfers to Other Funds - 599,040 2,936,746 20.4% 4. Contingency/Reserve -- --------- 3,108,910 TOTAL EXPENDITURES $ 1,023,558 $ 7,513,157 $ 15,668,251 59.8% REVENUES LESS EXPENDITURES $ 57,019 $ 1,474,936 FUND BALANCE AT JULY 1,1998 $ 5,902,090 CURRENT FUND BALANCE $ 7,377,026 Town of Oro Valley HIGHWAY FUND Budget Compared to Actuals Report Through April 30,1999 Percentage of Year Completed 10/12=83.3% 1998/99 Percentage April Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: State Shared Fuels Tax $ 153,091 $ 1,099,168 $ 1,577,000 69.7% Other Revenues 9,606 88,156 57,500 153.3% Financing From Leases - 34,781 45,000 77.3% Carryforward of Fund Balance 1,376,490 TOTAL REVENUES 162,697 1,222,105 3,055,990 72.8% EXPENDITURES: Personnel 63,369 427,804 570,868 74.9% Operations&Maintenance 44,018 301,403 386,750 77.9% Street Improvements - 8,635 150,000 5.8% Capital Improvements 1,425 (18,400) 499,000 -3.7% Equipment&Vehicles - 39,373 79,000 49.8% Lease Purchase Payments 16,518 39,742 51,100 77.8% Contingency 1,319,272 TOTAL EXPENDITURES $ 125,330 $ 798,557 $ 3,055,990 46.0% REVENUES LESS EXPENDITURES $ 37,367 $ 423,548 FUND BALANCE AT JULY 1,1998 $ 1,462,087 CURRENT FUND BALANCE $ 1,885,635 Town of Oro Valley OTHER FUNDS Budget Compared to Actuals Report Through April 30,1999 Percentage of Year Completed 10/12=83.3% 1998/99 Percentage PUBLIC TRANSPORTATION FUND April Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: Local Transportation Assistance Funds $ - $ 128,907 $ 145,000 88.9% Other 1,827 28,692 30,320 94.6% Carryforward of Fund Balance 72,632 TOTAL REVENUES 1,827 157,599 247,952 89.9% EXPENDITURES: Personnel 13,995 89,625 145,982 61.4% Operations&Maintenance 4,402 46,853 58,430 80.2% Equipment - - 7,500 0.0% Contingency 36,040 TOTAL EXPENDITURES $ 18,397 $ 136,478 $ 247,952 64.4% REVENUES LESS EXPENDITURES $ (16,570) $ 21,121 FUND BALANCE AT JULY 1, 1998 $ 91,290 CURRENT FUND BALANCE $ 112,411 1998/99 Percentage TOWNWIDE ROADWAY DEVELOPMENT April Y-T-D Total of Budget IMPACT FEES Actuals Actuals Budget Completed REVENUES: PAG Reimbursement $ - $ - $ 500,000 0.0% La Canada Drive Improvements - 7,593 - 100.0% Interest-Investments 24,514 224,439 178,000 126.1% Development Impact Fees 121,014 1,251,973 1,165,000 107.5% Carryforward of Fund Balance - - 4,307,464 TOTAL REVENUES 145,528 1,484,005 6,150,464 24.1% EXPENDITURES: Outside Professional Services 4,273 4,273 - 100.0% Improvements 26,906 233,849 1,723,000 13.6% Contingency - - 4,427,464 TOTAL EXPENDITURES $ 31,179 $ 238,122 $ 6,150,464 13.8% REVENUES LESS EXPENDITURES $ 114,349 $ 1,245,883 FUND BALANCE AT JULY 1,1998 $4,591,238 CURRENT FUND BALANCE $ 5,837,121 • Town of Oro Valley OTHER FUNDS Budget Compared to Actuals Report Through April 30,1999 Percentage of Year Completed 10/12=83.3% 1998/99 Percentage ALTERNATIVE WATER RESOURCES April Y-T-D Total of Budget DEVELOPMENT IMPACT FEES Actuals Actuals Budget Completed . REVENUES: Development Impact Fees $ 31,854 $ 278,340 $ 234,000 118.9% Interest-Investments 3,072 25,828 10,000 258.3% Carryforward of Fund Balance 411,377 TOTAL REVENUES 34,926 304,168 655,377 46.4% EXPENDITURES: Outside Professional Services 2,741 35,524 120,000 29.6% Improvements - - 535,377 0.0% TOTAL EXPENDITURES $ 2,741 $ 35,524 L $ 655,377 5.4% REVENUES LESS EXPENDITURES $ 32,185 $ 268,644 . FUND BALANCE AT JULY 1,1998 1 $ 480,680 CURRENT FUND BALANCE $ 749,324 1998/99 Percentage ORO VALLEY WATER April Y-T-D Total of Budget CONNECTION FEES Actuals Actuals Budget Completed REVENUES: Connection Fees $ 46,428 $ 399,938 $ 349,000 114.6% Other 3,744 32,914 - 100.0% - Carryforward of Fund Balance 232,223 . TOTAL REVENUES 50,172 432,852 581,223 74.5% EXPENDITURES: _ Improvements 75,825 230,299 1 20,000 1151.5% Debt Service Payments - 15,345 73,290 20.9% Contingency - 487,943 TOTAL EXPENDITURES $ 75,825 $ 245,644 $ 581,233 42.3% REVENUES LESS EXPENDITURES $ (25,653) $ 187,208 FUND BALANCE AT JULY 1, 1998 $ 124,466 CURRENT FUND BALANCE $ 311,674 Town of Oro Valley ORO VALLEY WATER UTILITY Budgeted Income Statement Through April 30,1999 Percentage of Year Completed 10/12=83.3% 1998/99 Percentage April Y-T-D Total of Budget Actuals Actuals Budget Completed OPERATING REVENUES: Water Revenues $ 408,002 $ 3,662,322 $ 4,432,113 82.6% Other 35,073 179,325 171,000 104.9% TOTAL REVENUES 443,075 3,841,647 4,603,113 83.5% OPERATING EXPENSES: Cost of sales&services 199,659 2,057,049 2,118,974 97.1% D" epreciation100,454 1,004,542 1,204,224 83.4% &Amortization TOTAL OPERATING EXPENSES 300,113 3,061,591 3,323,198 92.1% OPERATING INCOME 142,962 780,056 1,279,915 60.9% �NONOPERATING REVENUES(EXPENSES) Interest Income 23,072 224,516 200,000 112.3% Interest Expense 123,425 1,234,250 1,487,400 83.0% TOTAL NONOPERA TING REVENUES " (EXPENSES) ( 100,353) (1,009,734) (1,287,400) ' NET INCOME $ 42,609 $ (229,678) $ (7,485), RETAINED EARNINGS AT July 1,1998 $ 693,180 $ 467,271 CURRENT RETAINED EARNINGS $ 463,502 $ 459,786 CAPITAL BUDGET Machinery&Equipment $ 1,547 $ 36,089 $ 44,500 81.1% Vehicles - 71,248 133,500 53.4% Meters 12,885 67,617 56,300 120.1% Wells 5,283 320,000 - 1.7% Booster Stations 455 10,915 468,000 2.3% Transmission/Distribution Main - 112,531 302,188 37.2% Reservoirs 11,444 24,977 721,000 3.5% Hydrants - - 40,000 0.0% Telemetry - 77,644 15,000 517.6% Ttructures - - 85,000 0.0% TOTAL CAPITAL BUDGET $ 26,331 $ 406,304 $ 2,185,488 18.6% Town of Oro Valley ORO VALLEY WATER UTILITY Statement of Cash Flows Through April 30, 1999 Total Actual Budget Cash at July 1, 1998 $ 4,081,805 $ 3,435,714 Total Cash Collections 4,754,004 4,848,113 Total Cash Payments 4,867,818 6,131,861 Net Change in Cash (113,814) (1,283,748) Current Cash Balance $ 3,967,991 $ 2,151,966 TOWN OF ORO VALLEY COUNCIL CO CATION MEETING DATE: June 16, 1999 TO: HONORABLE MAYOR & COUNCIL FROM: Jim Hossley, Roads & Drainage Operations Supervisor SUBJECT: Award of contract for Project No. DPW 98/99 11 1999 Street Maintenance Program Phase 2 SUMMARY: The work to be performed includes application of approximately 17,827 square yards of polymer modified seal coat on streets in Pusch Ridge Estates Subdivision. The work also includes the application of 21,000 square yards of polymer modified slurry seal and 20,450 linear feet of permanent pavement marking on Naranja Drive between La Canada Drive and La Cholla Boulevard. In response to the advertisement for bids the Town received two (2) bid proposals. The bid proposals were opened by Town staff at 2:00 p.m. on Tuesday June 1, 1999. The following is a summary of the bids received: 1. Southwest Slurry Seal, Inc. $30,404.95 2. Southern Arizona Paving and Construction $58,753.50 ATTACHMENTS: Exhibits "A"-"B" Maps of Areas Covered by This Contract Minutes from bid opening Copy of Bid Schedule Southwest Slurry Seal, Inc. Copy of Bid Schedule Southern Arizona Paving and Construction FISCAL IMPACT: Funding for this project is available from budgeted Town funds for the 98/99 fiscal year. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 RECOMMENDATIONS: 1 . Award the Contract to Southwest Slurry Seal, Inc., the lowest responsible bidder, in the amount of$30,404.95. 2 . Direct the Town Engineer to prepare a Notice of Award to Southwest Slurry Seal, Inc., and transmit said Notice along with the Contract Agreement and bond forms for execution. 3 . Direct the Town Engineer to issue the Notice to Proceed in accordance with the requirements of the Contract Agreement upon receipt of the executed Contract Agreement. 4 . Authorize the Town Engineer to execute Contract Change Orders and/or Supplemental Agreements incidental to the prosecution of work. 5 . Direct the Town Clerk to hold the bid bonds from all bidders until such time that a Contract Agreement has been executed. SUGGESTED MOTION: The Council may wish to consider one of the following motions: I move to approve the award of contract to Southwest Slurry Seal, Inc. subject to the Town Engineers recommendations. OR I move to deny the award of contract to Southwest Slurry Seal, Inc. IA) William A. Jansen, P. ., own Engineer huck S -et, Town Manager r- t-Ti r z - . O O trit-' yrd � n no U' a) 0 o 0 0 0 CD cry a � v9 g. ,..c.., 0 '5. 4 z ° O O. > (/� Q.. > CD C D = o c4 g":1 (1) pa g 79' = 0 F+p,) - < CD ta ' CD q tt co , a co �-.34, 00 ►bryN . > 2 J n O O O — a.► �• - 0 . p� ►--.• cm ►-- N 0 O 0 C/) CSD C/) d F?' '"'d0 CD = ,— C/] 0 VIo. Cl) C/) C4 o ' ted En tri 0.4 0001 x OO 1,—, W0 - 00 ON rnZ z r Z rriZ00 r r 7 2 � - n � � 0.i �''.' ►� Cil 0 �r1 C�r1 r C� o a . , \ n CJS C/1 � Q � � � /� z o ,,--a tri i d o � A >'*. . „„„t. , cr 4 o C:76 q 4, EA Cl) el:) C' 00CD r0O '"3 N nVIO O L..) CD O O ci r 5 CD td C4 d I r� Ott rt v a Vw L.r PROJECT NO. DPW 98/9911 1999 STREET MAINTENANCE PROGRAM PHASE 2 EXHIBIT "A" PUSCH RIDGE ESTATES SUBDIVISION ‹fr C 5411k PZ. isrA •kk -P ‘1:11. #9, 1=1 Ce- V' . � � o`kc• �NTS Oi v c O ca/fie 004cordia. -69- PROJECT NO. DPW 98/99 11 1999 STREET MAINTENANCE PROGRAM PHASE 2 EXHIBIT "B" NARANJA DRIVE - - ---- T`tnee�ae Road t r- P NTS L AR NTA Z141YE _ n P y 3? P P -70- BID SCHEDULE PROJECT NO. DPW 98/99 11 ITEM NO. DESCRIPTION OF EST. UNIT OF UNIT TOTAL ITEMS QUANT. MEAS. PRICE 1 Polymer Modified Seal Coat in 17827SY . . $0, 537 Accordance With the Contract $ 9, 573. 10' Documents, Special Provisions, and The Standard Specifications, Complete 2 Polymer Modified Slurry Seal S.Y. 21 000 Application in Accordance With $0. 774 $16, 254. 00 1 t e Contract Documents, Special Provisions, and The Standard Specifications, Complete 3 Permanent Pavement Marking Paint Application in Accordance With the Contract Documents, Special Provisions, and The ADOT Standard Specifications, Complete White 9,370 LF $0. 17 3 $1, 621, Ol Yellow 8,900 LF. $0. 173 $1, 539. TO Yellow Skip 2180 L'F' $0. 173 $ 377. 14 Traffic Control in Accordance Lump Sum 4 1 each $1, 040. with the Contract, Documents, 00 Special Provisions, and the Standard Specifications, • Complete TOTAL BID AMOUNT IN NUMBERS: $ 30, 404. 9 5 TOTAL BID AMOUNT IN WORDS: %h.urtu �hau/s- -- c�ncL f(Aut. liuncllz e.cl f o u1t. and 95/700 Dv-2.Pait,s 'CEIPT OF ADDENDA NO(S). _��_ IS HEREBY ACKNOWLEDGED. -10- • BID SCHEDULE PROJECT NO. DPW 9819911 ITEM NO. DESCRIPTION OF EST. UNIT OF UNIT TOTAL ITEMS QUANT. MEAS. PRICE 1 Polymer Modified Seal Coat in 17827 S.Y. 0.50 8c\2.60 Accordance With the Contract Documents, Special Provisions, and The Standard Specifications, Complete 2 Polymer Modified Slurry Seal S.Y. age st.Ci Application in Accordance With 21,000 the Contract Documents, Special Provisions, and The Standard Specifications, Complete 3 Permanent Pavement Marking Paint Application in Accordance With the Contract Documents, Special Provisions, and The ADOT Standard Specifications, Complete White 9,370 LF p.3.0 k,g1�1� Yellow 8,900 LF. � :NO 111�•M Yellow Skip 2,180 L.F. •a0 3cam Traffic Control in Accordance 1 each Lump Sum �1��p0 \ �,L-k6b 4 with the Contract, Documents, Special Provisions, and the Standard Specifications, Complete TOTAL BID AMOUNT IN NUMBERS: $ � 7SZ.� TOTAL BID AMOUNT IN WORDS: 'VNn .USCir,& \( )ndcZ& RECEIPT OF ADDENDA NO(S). 0 IS HEREBY ACKNOWLEDGED. C\06,. c-ZnA� -10- 12 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: JUNE 16, 1999 TO: HONORABLE MAYOR & COUNCIL FROM: AINSLEY ANNE REEDER, PARKS & RECREATION ADMINISTRATOR SUBJECT: OV SUMMER YOUTH ARTS PROGRAM SUMMARY: On June 2, 1999, Town Council adopted Resolution NO. R(99)57 accepting the Pima Association of Governments Agreement for Service for the Summer Youth Arts Project. On June 7th, the project commenced with ten students from Canyon del Oro High School. The students have prepared preliminary plans for a bicycle/pedestrian oasis to be located adjacent to the new Canada del Oro Riverfront Park. This oasis will be connected to the new bicycle /pedestrian trail, which will link North First Avenue with La Canada Drive along Lambert Lane. The oasis will include landscape beautification and user improvements. The students have eight weeks to design and construct the project. At the June 16th Town Council meeting, the students will present their preliminary design. Due to the short time frame in which the project is to be accomplished, a presentation to the Development Review Board (DRB) will follow the presentation to Town Council. The Town is adjusting the approval process to accommodate the project time frame. STAFF RECOMMENDATION: It is recommended that Council approve the preliminary design with the understanding that the students will (1) continue to coordinate with Town staff and (2) submit the completed plan to DRB on July 13, 1999. SUGGESTED MOTION: The Council may wish to consider one of the following motions: I move to accept the preliminary design for the development of a bicycle / pedestrian oasis to be located adjacent to the new Canada del Oro Riverfront Park. OR I move to reject the preliminary design for the development of a bicycle / pedestrian oasis to be located adjacent to the new Canada del Oro Riverfront Park. Ti---- rh..7- .5—__,S,Th d i 'I istrator .1I - ir (/-f _ Town Manager 13 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: June 16, 1999 TO: HONORABLE MAYOR& COUNCIL FROM: Chuck Sweet, Town Manager SUBJECT: Appointment of Bruce Enger to the Development Review Board BACKGROUND: The Oro Valley Development Review Board, a seven-member advisory body to the Town Council, currently has one opening. Mr. Verlin Smith, former member of the Board, recently turned in a letter of resignation from the Board. Mr. Smith's term expires June 30, 1999. SUMMARY: A series of interviews were conducted last week with Oro Valley residents who expressed a desire to serve on the Development Review Board. Interviews were conducted by Councilman Dick Johnson, Council liaison to the Board and Ms. Patti Jo Lewis, Chair of the Development Review Board. Staff support was provided by Mr. Chuck Sweet, Town Manager. RECOMMENDATION: Upon review of all candidates, Councilman Johnson and Chair Lewis recommend that the Town Council appoint Mr. Bruce Enger, to membership on the Development Review Board,with a term to expire in June 2001. SUGGESTED MOTION: I MOVE to APPOINT Mr. Bruce Enger to the Oro Valley Development Reviw Board, with a term to expire in June 2001. ATTACHMENTS: 1. Application from Mr. Bruce Enger 2. Letter of Resignation from Verlin Smith F:INDIVID\LMT\TCC\drbappt2.tcc et/0/ f �� , / Town Manager Sent By: LEWIS MANAGEMENT RE; 5207421523; May-20-99 18:26; Page I To: ORO VALLEY (PLAN At: 742-1022 . pkat-it"F Note [pil.7671 oFraotra gs ►3 • V 7 ! 14111/ � Co. +/I Phony 0 6 QO �rti e� __, • --1 �' Falx A Fax 11) r /Wal 1/0 CM" ORO V4LLEY BOARD/COMMISSION APPLICATION Dear Oro Valley Citizen: We appreciate your interest in the Town of Oro Valley. Enclosed is an informational form which when completed will allow us to quickly process your application. While the information asked for is optional, your supplying the information will greatly assist in an understanding of educatic n, experience and background to allow the best possible use of your talents which you are so kindly willing to provide to the Town of Oro Valley and for which we thank you. Please return to the Town Clerk's Office, 11,000 North La Canada Drive, Oro Valley, Arizona 85737-7015. Name t,-1 G E --. uE 1- Last First Middle Home Address (AD L)j-A, P t- r Q \J ALLe Business Address Tv Home Phone Business Phone ct1 t-3 FS C ct Number of Years in Oro Valley SCY, /2,7,1,2 //5/94? `lam 1 Sly c Date Please state which board/commission you wish to join and why. Tir. -1.1LeNA-3 Stk G We" ret..c_e_-T-0 --TuE b E p _ , • . `tom LES LA-[Y3 Please list other community, civic, professional, social, educational, cultural or athletic organizations you have been affiliated with, length of time, any office held, and any achievements in those organizations you~feel are noteworthy. -t . ZOZO = tco U D Lcc e c.- c , G Z c x-t Co t--1> S �.- Sent By: LEWIS MANAGEMENT RE; 5207421523; May-20-99 18:26; Page 2/3 What do you consider your highest responsibility, skill or achievement; professionally and/or personally,and why. Q l c L cva ; 'Z aux.Lvr-i CovtAPA.0-,f _sot, pltnv 4 Ps' zit .•Fcr Ar _ • = r•r * ' Et LO. 4 k . P'E -Tb Ttz u t C E A 546..F E, 1,1(AZ-Cu CL(LW.. J.# Lo crt t Fc tz rpt F t EMPLOYMENT Please listP revious employment, List your past or present employment first: c so Cnrz Cc) o f ..rrp.. co `rTt:c c_. 6-.)4 Dates of Employment Company Name& Address 1. 1 _ Low Z e'v.t:71--f ` 7.)C.SQ�..� 2. t jFsci- Si g-r Cv rZ rn43 -no Cn . T"oc 3. ;,- r: -r vcrco CO • 1:2> E -0:-1 LOY 4. t j'z 9115'3 OpPcanut.),--(Lec 5. (List Position&Job Descflption in numbered order as listed above) . . VP D c co /p„,L a i3pt‘t,_ ��►�-�►�� � A-tGv� A (5«-t ouS 2: a¢. Eo'( isostos.s1 .)t) rj-rc . Ft 0 <1a' 1� Foy A L C A A'41j r.."CC QC:, • EDUCATION Briefly describe your educational background: Institution/School Degree Received 1. . p rs r OC � 2 .. c • 3. 4. 5. Sent By: LEWIS MANAGEMENT RE; 5207421523; May-20-99 18:26; Page 3/3 Arca of Study in numbered order as listed above: . Z. Ess f4,14-)P.C.,(rt-ike-r,rr Other fields of study,professional institutes,training program,etc: IF DESIRED, FURTHER INFORMATION MAY BE Al-TACT-MD • 3 • • .• • iTi .9 2-79:::!,t ,1:....! Tov wroarem t)Varivvn v: t May27, 19990 i_>" YZ-CLI_ ' t r ' ,..,.* i.: 10 MEP ` el' Zh.1ALUI Ms Kathy Cuvelier , Town Clerk, MU' Town of Oro Valley ( LL Dear Ms Cuvelier I do not wish to be re-appointed to the Development Review Board for the Town of Oro Valley. (,/,‘„6,. .,:77- _- V erlin Smith Member, Development Review Board. TOWN OF ORO VALLEY 4 COUNCIL COMMUNICATION MEETING DATE: June 16, 1999 TO: HONORABLE MAYOR& COUNCIL FROM: Chuck Sweet, Town Manager SUBJECT: Reappointment of Karen Baker to the Parks and Recreation Advisory Board BACKGROUND: The Parks and Recreation Advisory Board is charged with making recommendations to the Town Council regarding items related to the provision of public parks, recreational programs, open space retention, and trail development. The term of one of the Parks and Recreation Advisory Board members expired at the end of May 1999: SUMMARY: Ms. Karen Baker's term expired in May of this year. Ms. Baker has indicated her desire to continue service to the Parks and Recreation Advisory Board. The interview panel for the Parks and Recreation Board recently met due to a vacancy on the Board. During that meeting, the panel discussed not only the vacant seat, but the expired term of Ms. Baker. RECOMMENDATION: The interview panel recommends that the Town Council reappoint Ms. Karen Baker to the Parks and Recreation Advisory Board, to serve another two year term, effective June 16, 1999 through May 31, 2001. With this reappointment, there will still be one open seat on the Board. We hope to return to the Council in July with an additional candidate. SUGGESTED MOTION: I MOVE to REAPPOINT Ms. Karen Baker to the Oro Valley Parks and Recreation Advisory Board. This appointment shall be effective June 16, 1999 and shall run through May 31, 2001. ATTACHMENTS: 1. Letter from Karen Baker requesting reappointment. / / OF ' ' 1F4 Town Manager F:\INDIVID\LMT\TCC\parkappt.tcc Jun-08-99 06:03P benbaker_oom 520-797-6714 P.01 3C0A4,,,, OE. C1344.44 C .V.Parka and Recreation Advisory Board ,Oro Valley,Arizona 85737 Telephone( E-Ma1i 06/08/1999 Mr. Chuck Sweet, 'town Manager Town of Oro Valley, AZ 10000 N. La Canada Dr. Oro Valley, AZ 85737 Dear Chuck; Please consider this my formal request to be re-appointed to the Oro Valley Parks and Recreation Advisory Board. Thanks, 1 �^ Karen Raker TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: June 16, 1999 5 TO: HONORABLE MAYOR& COUNCIL FROM: Chuck Sweet, Town Manager David L. Andrews, Finance Director SUBJECT: Public Hearing—Resolution No. (R)99- 60 Adoption of the Tentative Budget for Fiscal Year 1999-2000, Setting the Local Alternative Expenditure Limitation for Fiscal Year 1999-2000 and Approving the Oro Valley Police Pay Plan, the Oro Valley Compensation Classification Plan and the Employee Benefits Plan Proposals for FY 1999-2000. SUMMARY: The purpose of this evening's agenda item is for Town Council consideration of Resolution No.(R)99-60. Council approval of this resolution will adopt the tentative budget and set the local expenditure limitation for FY 1999-2000. Included as part of the motion is Council approval of the Oro Valley Police Pay Plan, the Oro Valley Compensation Classification Plan for non-police personnel, and the Town's Employee Benefit Plan. These three items were presented to Council in your June 3 Budget Review Session. ANALYSIS: The tentative budget is in an amount of$61,930,206 and includes those modifications directed by the Town Council during the seven budget review sessions that were held between May 10 and June 3. A detailed analysis that lists Council changes is included as the first attachment to this communication. The tentative budget conforms to the Council's adopted budgetary policy and is balanced with the following revenues and other financial resources: Revenues $26,689,075 Proceeds from Issuances of Bonds 13,200,000 Cash Reserves 22,041,131 Total Resources $61,930,206 TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 2 OF 3 Those financial resources will be used to pay for the following Town services: Police $5,655,170 Streets & Roads Maintenance 2,511,841 Development Services 2,179,703 Parks & Recreation—Operations 849,292 Public Transportation 259,654 Water Utility 7,757,513 Magistrate Court 340,173 Administration 2,618,367 Land Acquisition 3,072,000 Municipal Debt Service 1,525,318 Capital Improvements Projects 18,243,857 Contingency Reserves 16,917,318 * $61,930,206 *General Fund $6,002,176 Highway Fund 1,094,197 Roadway Impact Fees 4,724,427 Water Connection Fees 121,014 Water Utility 1,475,504 Water Utility Acquisition 3,500,000 Total $16,917,318 The budget contains several significant items with respect to the Town's human resources: * An increase of 25.8 positions from 190.2 to 216.0. * A 2% cost of living adjustment for all Town employees effective July 1, 1999. * Implementation of the Oro Valley Police Pay Plan with step increases ranging from 2.5 to 4.0% based on classification. * Implementation of the Oro Valley Compensation Classification Plan for non-police personnel and eligibility for merit increases ranging from 0-5%based on performance and current position within the pay range. It is anticipated that the average increase would be approximately 4%. Several significant capital improvements project include the following: * CDO Riverfront Park Construction $2,412,132 * Library Construction $4,144,000 * Development Services Building $1,435,944 * Roadway Improvements $2,280,812 TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 3 OF 3 The Oro Valley Water Utility also has $4,149,150 in improvement projects budgeted based on$1,324,000 in water impact fee funds and $2,825,150 in water revenues. ATTACHMENTS: 1. FY 1999-2000 Budget Reconciliation 2. Resolution No. (R)99- 60 Adopting the Tentative Budget and Setting the Local Alternative Expenditure Limitation 3. Schedule A—Summary Schedule of Estimated Revenues and Expenses 4. Schedule C — Summary by Fund Type of Revenues Other than Property Taxes 5. Schedule D— Summary by Fund Type of Other Financing Sources/(Uses) and Interfund Transfers 6. Schedule E—Summary by Department of Expenditures/Expenses within each Fund Type 7. Oro Valley Police Pay Plan—Effective date of July 1, 1999 8. Oro Valley Compensation Classification Plan(Non-Police Personnel)—Effective date of July 1, 1999 9. Employee Benefit Plan Proposals—FY 1999-2000 SUGGESTED MOTION: I move to approve Resolution No. (R)99- 60 Adopting the Tentative Budget for Fiscal Year 1999-2000 and Setting the Local Alternative Expenditure Limitation for Fiscal Year 1999-2000 in the amount of $61,930,206. Also, included as part of this motion, I move to approve the following: 1. Oro Valley Police Pay Plan—Effective date of July 1, 1999 2. Oro Valley Compensation Classification Plan(Non-Police Personnel)—Effective date of July 1, 1999 3. Employee Benefit Plan Proposals—FY 1999-2000 or I move to approve Resolution No. (R)99-60 Adopting the Tentative Budget for Fiscal Year 1999-2000 and Setting the Local Alternative Expenditure Limitation for Fiscal Year 1998-99 with the following changes . . . . 2 3,.A,., ,z 6,,Al‘e ______________ Dav'd L. Andre s ►'nar 7 Directil LChuck Sweet Town Manager O O O O O O N N N N Q) a) a) C O t7) Q) CD 0) O) cn Cr) LLL T.... e- ., C () a) = a) E o � rnrn � � � — caCD 0o Co CO — Co CO c a) rn � 0 c 'mo o) �U c'>. a) - E rOa) 0) cD . '3 .a U) Ow° °) ) LL N Eo -0(1) cu u.,. m � c a � � � c � � Eo E *� U Q) LL LL co C a c o .,.-� +r -0 ,� C LL M C L +r a) E O �_ cn u)ci) O a) c L w r` . 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W CLft I-- FO - , O O O 00 00 N N O O O O O -t r- r- O O 4_, O) '2 ' OO O ' 00 00 ' O O ' O C �t -, •'- M N (Ni O O Z L - CO coo O O O U Ef3 Eft CA EA N N NU � 1 , • . m 0 N- O C7) 0 O M CD CV CO N 0 CD O O O C OO LU r- O O (N- CO 0 0 OU p Ln e— M •-- N '• O O CV FQ O N CD I` O OCD C C O r-- d' N N 30 .D ' to ~ Lao LL. O I` CO tet' 00 OCO CD — 1 I,- ' CMV i i l0 • O< d• N <F. co < < 0 0 d 0 0 e I- I- I- I- c a) O 0. C a C o .0 00- Ci CD a_ U O N LU O. c x O E a c CO CD c o a) a a) 0 C 0 o a) U a) CD c) o C' C a' a, 0 C � � � L c c � 2 ▪ 0 o 0 0 o F- i.L O � a. 0 F— O - N 0 co++ •E .E N Q C Q Q C C o >, oc E E a. zzo 0 0 I 2 a. a a) c� 3 o 0 p t co cv cv cv a) O t = t 0. 0 0 0 0O ... (I)a) N C C N N N O. O. 0. ix cn c, o o LL LL L_ CD C C C Q, Y I.- o E_'�' 3 O OV O O O c U U E E u,li 15 ra .n .0 .n 3 75 :E L E E c c = = = = 0 = = -0 o 0 i a. Cl.. 0. a. a. a. F- a. a- J O O N N COCNI N OM CO M co M RESOLUTION NO. (R)99-60 A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA,ADOPTING THE TENTATIVE ESTIMATES OF THE AMOUNTS REQUIRED FOR THE FISCAL YEAR 1999/2000 AS A TENTATIVE BUDGET; SETTING FORTH THE RECEIPTS AND EXPENDITURES/EXPENSES FOR THE FISCAL YEAR 1999/2000; GIVING NOTICE OF THE TIME FOR HEARING TAXPAYERS AND FOR ADOPTING THE BUDGET FOR THE FISCAL YEAR 1999/2000; PROVIDING FOR THE CONTINGENCIES; PROVIDING FOR THE USE OF FUNDS; SETTING THE LOCAL ALTERNATIVE EXPENDITURE LIMITATION FOR FISCAL YEAR 1999/2000; AND, DECLARING AN EMERGENCY. WHEREAS, the A.R.S. 42-302(A) requires that cities and towns in Arizona adopt a tentative budget by the third Monday in July of each year; and WHEREAS, the Town Council and staff have met in budget study sessions to review the proposed budget; WHEREAS, the adoption of the budget will allow the Town of Oro Valley local government to provide the necessary public services for the health, welfare and safety of its citizenry; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY,ARIZONA: Section 1 That the statements and schedules of the tentative budget for the fiscal year 1999/2000 accompany and be included as part of this Resolution as attached hereto. Section 2 That the statements and schedules herein contained be adopted for the purpose as hereafter set forth as the tentative budget for the Town of Oro Valley, Arizona for the fiscal year 1999/2000. Section 3 That the statements setting forth the receipts, expenditures/expenses and amounts collectible for the fiscal year 1999/2000 accompany and be included as part of this resolution. Section 4 That the local alternative expenditure limitation as noted on the Summary Schedule of Estimated Revenues and Expenditures/Expenses for the fiscal year 1999/2000 be included as part of this resolution. Section 5 That the Town Clerk be and hereby is authorized and directed to publish in the manner prescribed by law, the estimates of expenditures/expenses, as hereinafter set forth, together with a notice that the Town Council will meet for the purpose of final hearing of taxpayers and for adoption of the budget for fiscal year 1999/2000 for the Town of Oro Valley, Arizona on the 7th day of JULY, 1999. Section 6 That the tentative budget conforms to the Town's budgetary policy established by Resolution No. (R)97-03. Section 7 That money from any fund may be used for any of the appropriations except money specifically restricted by State Law or by Town Ordinance or Resolution. Section 8 That various Town officers and employees by and they hereby are directed to perform all acts necessary or desirable to give effect to this resolution. Section 9 That it is necessary for the preservation of the peace, health and safety of the Town of Oro Valley, Arizona, an emergency is declared to exist and this resolution shall be effective immediately upon its passage and adoption. APPROVED by the affirmative vote of three-fourths of the Council of the Town of Oro Valley, Arizona this 16TH day of JUNE. , 1999. PASSED AND ADOPTED this 16TH day of JUNE , 1999. Paul H. Loomis, Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Dan Dudley, Town Attorney Q, ,r 00 00 00 N N O N d' A LU O, ,O M MN O O ' ' N 00 0. N N00 M M M E.., G,) O v1 C'. , 0 s : [^ O •--- MN N — pp 0., W W N 0-0 - c" - .�. 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N M In .O 00 .-r E-, is # TOWN OF ORO VALLEY Summary By Fund Type of Revenues Other Than Property Taxes Fiscal Year 1999/2000 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1998/99 1998/99* 1999/2000 GENERAL FUND: Local Taxes: Local Sales $ 3,529,000 $ 4,147,000 $ 4,744,000 Cable Franchise 194,000 196,000 218,000 Subtotal Local Taxes 3,723,000 4,343,000 4,962,000 Licenses &Permits: Business 63,000 70,000 71,500 Building 898,000 1,050,000 993,000 Miscellaneous Permits 40,000 38,000 40,500 Subtotal Licenses&Permits 1,001,000 1,15 8,000 1,105,000 Intergovernmental Revenues: County Shared 535,000 625,000 675,000 Weaver Park Operating Contribution 15,000 15,000 15,000 State Shared 3,443,000 3,488,000 3,813,000 State Grants 267,754 230,470 281,993 Federal Grants 505,592 403,720 647,323 Subtotal Intergovernmental Revenues: 4,766,346 4,762,190 5,432,316 Charges for Services 208,950 195,800 220,600 Fines 233,000 211,000 201,000 Interest on Investments 240,000 381,000 318,600 Miscellaneous Revenues 23,300 8,500 15,500 TOTAL GENERAL FUND $ 10,195,596 $ 11,059,490 $ 12,255,016 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE C(1 of 3) TOWN OF ORO VALLEY Summary By Fund Type of Revenues Other Than Property Taxes Fiscal Year 1999/2000 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1998/99 1998/99* 1999/2000 SPECIAL REVENUE FUNDS: HIGHWAY USER REVENUE FUND: Licenses &Permits $ 17,000 $ 14,000 $ 15,400 Intergovenmental Revenues: Highway Users Fuel Tax 1,577,000 1,490,000 1,629,000 Subtotal Intergovernmental Revenues: 1,577,000 1,490,000 1,629,000 Charges for Services 10,500 4,000 4,400 Interest on Investments 25,000 90,000 50,000 Miscellaneous Revenues 5,000 500 1,000 HIGHWAY FUND TOTALS 1,634,500 1,598,500 1,699,800 SEIZURE AND FORFEITURES-STATE FUND 50,000 11,250 10,500 SEIZURE AND FORFEITURES-JUSTICE FUN - 41,000 31,500 PUBLIC TRANSPORTATION FUND: Local Transportation Assistance 145,000 150,000 156,000 State Grants - 22,000 11,000 Charges for Services 10,500 10,500 12,000 Interest on Investments 3,000 6,500 6,500 Miscellaneous Revenues 16,820 - - 'UBLIC TRANSPORTATION TOTALS 175,320 189,000 185,500 TOTAL -SPECIAL REVENUE FUNDS $ 1,859,820 • $ 1,839,750 $ 1,927,300 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE C(2 of 3) TOWN OF ORO VALLEY Summary By Fund Type of Revenues Other Than Property Taxes Fiscal Year 1999/2000 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1998/99 1998/99* 1999/2000 DEBT SERVICE FUNDS: Naranja Road Improvement District $ 43,817 $ 30,150 $ 18,470 Municipal Debt Service - 35,100 1,500 Oracle Road Improvement District - - 692,789 TOTAL -DEBT SERVICE FUNDS 43,817 65,250 712,759 CAPITAL PROJECT FUNDS: Heritage Fund Grant $ 285,000 $ - $ 285,000 Library Construction Fund - - 2,000,000 Alternative Water Resources Dev. Impact Fees 244,000 270,000 280,000 Townwide Roadway Dev. Impact Fees 1,843,000 1,650,000 1,577,000 Oro Valley Water Connection Fees 349,000 460,000 775,000 CDO Riverfront Park Construction Fund 166,000 25,000 1,250,000 TOTAL CAPITAL PROJECT FUNDS 2,887,000 2,405,000 6,167,000 ENTERPRISE FUNDS: Oro Valley Water Utility 4,803,113 4,905,000 5,627,000 TOTAL -ENTERPRISE FUND 4,803,113 4,905,000 5,627,000 TOTAL ALL FUNDS $ 19,789,346 $ 20,274,490 $ 26,689,075 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE C(3 of 3) TOWN OF ORO VALLEY Summary By Fund Type of Other Financing Sources/(Uses)and Interfund Transfers Fiscal Year 1999/2000 OTHER FINANCING INTERFUND 1999/2000 TRANSFERS FUND SOURCES (USES) IN (OUT) GENERAL FUND: Transfer to Heritage Fund Grant (285,000) Transfer to Municipal Debt Service (699,554) Transfer to CDO Riverfront Park (773,256) Transfer to Library Construction Fund (144,000) Proceeds from Issuance of Bonds 2,700,000 TOTAL GENERAL FUND 2,700,000 - (1,901,810) SPECIAL REVENUE FUNDS: Residual Equity Transfer from Naranja(Highway Fund) 73,860 TOTAL SPECIAL REVENUE FUNDS - 73,860 - DEBT SERVICE FUNDS: Residual Equity Tr.to Highway(Naranja Imp. District) (73,860) Municipal Debt Service 699,554 TOTAL DEBT SERVICE FUNDS 699,554 (73,860) CAPITAL PROJECTS FUS=: S: • CDO Riverfront Park Construction 773,256 Library Construction Fund-Proceeds from Issuance of Bonds 2,000,000 144,000 Heritage Fund Grant 285,000 Proceeds from Issuance of Imp. District Bonds(Oracle Rd.) 5,000,000 TOTAL CAPITAL PROJECTS FUNDS 7,000,000 1,202,256 - ENTERPRISE FUNDS: Proceeds from Issuance of Bonds 3,500,000 TOTAL ENTERPRISE FUNDS 3,500,000 TOTAL ALL FUNDS 13,200,000 - 1,975,670 (1,975,670) SCHEDULED(1 OF 1) TOWN OF ORO VALLEY Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 1999/2000 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES FUND/DEPARTMENT 1998/99 1998/99 1998/99* 1999/2000 GENERAL FUND: 1 Town Council $ 68,197 $ - $ 59,075 $ 81,983 Town Clerk 217,995 - 232,590 275,132 Magistrate Court 363,499 - 371,008 340,173 Town Manager 351,895 - 337,637 243,401 Human Resources - - - 180,326 Finance 300,964 - 291,879 334,793 Economic Development 305,215 - 299,256 313,249 Legal 355,652 - 231,738 459,809 Police 4,644,354 26,000 4,616,610 5,395,973 Police-Grant Contingencies 147,795 - 48,010 132,493 Community Development: Community Development-Administration 201,453 - 181,016 288,440 Planning&Zoning 891,524 - 711,312 956,491 Building Safety 415,701 - 406,980 934,772 Parks&Recreation 632,654 - 588,980 849,292 Custodial/Facility Maintenance 189,050 - 92,300 146,752 Subtotal-Community Dev: opment 2,330,382 - 1,980,588 3,175,747 General Administration 536,647 (26,000) 365,890 3,649,674 Contingency/Reserve 3,108,910 - - 6,002,176 TOTAL GENERAL FUND $ 12,731,505 $ - $ 8,834,281 $ 20,584,929 SPECIAL REVENUE FUNDS: HIGHWAY USERS REVENUE FUND: Public Works $ 1,736,718 $ - $ 1,263,009 $ 2,511,841 Contingency/Reserve 1,319,272 - - 1,094,197 TOTAL HIGHWAY FUND $ 3,055,990 $ - $ 1,263,009 $ 3,606,038 *Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated expenditures/expenses for the remainder of the fiscal year. SCHEDULE E(1 OF 3) TOWN OF ORO VALLEY Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 1999/2000 - - ADOPTED EXPENDITURE/T BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES FUND/DEPARTMENT 1998/99 1998/99 1998/99* 1999/2000 SEIZURES&FORFEITURES-STATE FUND: Police $ 224,634 $ - $ 20,700 $ 73,650 Legal 6,073 - 1,600 5,248 TOTAL SEIZURES&FORFEITURES-STATE F $ 230,707 $ - $ 22,300 $ 78,898 SEIZURES&FORFEITURES-JUSTICE FUND: $ - $ - . $ 156,117 $ 53,054 PUBLIC TRANSPORTATION FUND $ 247,951 $ - . $ 206,138 $ 259,654 TOTAL SPECIAL REVENUE FUNDS $ 3,534,648 $ - $ 1,647,564 $ 3,997,644 DEBT SERVICE FUNDS: Naranja Road Improvement District $ 104,000 $ - $ 104,005 $ 97,475 Municipal Debt Service Fund 722,824 - 607,039 735,054 Oracle Road Improvement District - - - 692,789 'TOTAL DEBT SERVICE FUNDS $ 826,824 $ - $ 711,044 $ 1,525,318 CAPITAL PROJECT FUNDS: HERITAGE FUND GRANTS $ 570,000 $ - $ - $ 570,000 TOWNWIDE ROADWAY DEV.IMPACT FEES $ 1,723,000 $ - $ 813,000 $ 2,280,812 Contingency/Reserve 4,427,464 - - 4,724,427 TOTAL TOWNWIDE ROADWAY DEV.IMPACT $ 6,150,464 $ - $ 813,000 $ 7,005,239 *Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated expenditures/expenses for the remainder of the fiscal year. SCHEDULE E(2 OF 3) TOWN OF ORO VALLEY Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 1999/2000 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES FUND/DEPARTMENT 1998/99 1998/99 1998/99* 1999/2000 ALTERNATIVE WATER RESOURCE DEV. FEE S 655,377 $ - $ 27,000 $ 1,003,680 ORO VALLEY WATER CONNECTION FEES $ 93,290 $ - $ 421,850 $ 1,397,289 Contingency/Reserve 487,943 - - 121,014 TOTAL OV WATER CONNECTION FEES $ 581,233 $ - $ 421,850 S 1,518,303 CDO RIVERFRONT PARK CONSTRUCTION $ 2,554,132 $ - $ 142,000 $ 2,412,132 MUNICIPAL FACILITIES CONSTRUCTION $ 915,030 $ - $ 89,056 $ 1,435,944 LIBRARY CONSTRUCTION $ 20,000 $ - $ - $ 4,144,000 ORACLE RD. CONSTRUCTION $ - $ - $ - $ 5,000,000 TOTAL CAPITAL PROJECT FUNDS $ 11,446,236 $ - $ 1,492,906 $ 23,089,298 ENTERPRISE FUNDS: ORO VALLEY WATER UTILITY 4 $ 6,131,861 $ - $ 5,402,647 $ 7,757,513 Contingency/Reserve 2,151,966 - 1,475,504 TOTAL ORO VALLEY WATER UTILITY $ 8,283,827 $ - $ 5,402,647 $ 9,233,017 ,WATER UTILITYACQUISTION FUND $ 2,000,000 $ - ' $ - $ 3,500,000 TOTAL ENTERPRISE FUNDS $ 10,283,827 $ - $ 5,402,647 $ 12,733,017 TOTAL ALL FUNDS f$ 38,823,040 $ - $ 18,088,442 $ 61,930,206 *Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated expenditures/expenses for the remainder of the fiscal year. SCHEDULE E(3 OF 3) to N a-- (S) O O I- csi Z z IX O O to N In = e-• Jr r r r r CO 00 W c. c0I § in < C71 g ZM v. 2 N inZ r r r r r - r g v" § I W O N N 2 8r) el N M Q in -J CC) O to O en co r 1, O M N1.... Cr) V: N. r CO nr Er .r- to CO CO CD CO N 16 ( r co O e- i O ? 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WO N N N N r r r r .- r- r a — 2 Q O « N ti CO O eg 1 1 8 § 8 i 3 § 1 ..4 N. - co N § S } o ? j--) cor- - o. § § - r J — E Q, o co �"'� M cn J >. a co r M el coin o 0 < g 'C 2 i �r 'f N. M M N N r r E r .- r .- .- .- r r- e- .-- r r r r O Q m M N — o a) a0 r.... co M N • -a r- r r r r .- 0 ' BENEFIT PLAN PROPOSALS FY 1999-2000 o CONVERT TO PARTNERS DIRECT ACCESS PLAN FROM STANDARD PARTNERS HMO. o CHANGE FROM $0 CO-PAY TO $5 CO-PAY WITH INTERGROUP. o CHANGE THE TOWN CONTRIBUTION METHOD TO PAY 100% OF THE "EMPLOYEE ONLY" COST FOR THE LOWER COST PLAN ONLY. EMPLOYEES WHO OPT FOR THE HIGHER COST PLAN MUST CONTRIBUTE THE DIFFERENCE. CONTINUE THE PRACTICE OF SUBSIDIZING DEPENDENT CARE BY CONTRIBUTING 75% OF THE DIFFERENCE BETWEEN THE "EMPLOYEE ONLY" COVERAGE AND THE DEPENDENT COVERAGE— BASED ON THE LOWER COST PLAN. o CHANGE TO GUARANTEE LIFE FOR THE LONG-TERM DISABILITY PLAN. o ADD TOWN —PAID LIFE INSURANCE (1X ANNUAL SALARY)W1TH GUARANTEE LIFE. o CONTINUE TO OFFER THE UNUM SUPPLEMENTAL LIFE PLAN (EMPLOYEE PAID). TOWN OF ORO VALLEY SUPPLEMENTAL COUNCIL COMMUNICATION MEETING DATE: June 16, 1999 TO: HONORABLE MAYOR& COUNCIL FROM: Chuck Sweet,Town Manager SUBJECT: Amendment to Tentative Budget 99/00--F.O.P. Proposal of Ordinance (0)99-34 on April 21, 1999 Town Management and SUMMARY: Since the passage Councilmember Paul Parisi P have met with representatives of the F.O.P. regarding their requests for the 99/00 budget. As a result of these recent meetings with the Council Liaison, staff and the representatives of the F.O.P., the following budget revisions for FY 1999-2000 are recommended: (1) Use of paid leave time in calculatingovertime premiums - Currently, the Town of Oro Valley does not leave time for purposes of arriving at the total of 40 hours in a pay week required before overtime utilize paid premiums(1.5x's re pay) are calculated. As an example, an employee who uses a vacation day on replar Monday and eventuallyworks on Saturday is currently paid straight time for the Saturday work. In accordance Fair Labor Standards Act, employers are required to pay overtime premiums (1.5x's regular pay) only with the F P . hours worked in excess of 40 per week, however, the City of Tucson currently counts sick leave, vacation for compensatory time-off, and Holiday pay as hours worked for purposes of calculating the overtime pay, comp ry premium. Staff recommends that the Town adopt a similar approach for FY 1999-2000 with a review of the program at the end of the year to assess cost and effectiveness. While ane exact figure is difficult to estimate, it is felt that the cost to implement a similar overtime philosophy for the Town of Oro Valleywould cost less than$10,000 per year to implement (i.e., the cost of the overtime premium in weeks involving paid time off). Use of Shift differential pay—Currently the Town of Oro Valley does not grant employees shift (2} differential pay for evening/night work schedules. Again,the City of Tucson provides its employees with shift pay of$.60 pregularly hour for all re ularl scheduled work which occurs between the hours of 6:00 PM and 6:00 AM Thepractice of providing employees with shift differential pay is common among many other (1800-0600). employers, and serves as an incentive for employees to work otherwise difficult to fill shift assignments. Based on the Town's current shift assignments (all of which currently occur in the Police Department—Patrol and Dispatch),the annual cost to the Town to implement a similar(i.e., $.60 per hour shift differential) is p ), approximately $24,000. In addition, it will be necessary to develop a new policy (or amend an existing one) relating assignment the assi nment of personnel to shifts, and the addition of the shift differential. (3) Human Resources has recommended that one additional step be added to each of the classifications in Police PayPlan. This will helpmaintain competitive stature for the Police Pay Plan compared to other the targetedjurisdictions. The cost of implementing the additional step concurrent with individual employee anniversary dates was already included in the tentative budget figures for the Police Department. The F.O.P. has requested that employees who are at the top step in the current Police Pay Plan be moved to the new top step effective July 1, 1999 instead of on their next anniversary date. This will ensure that less senior Amendment to tentative budget 99/00 -F.O.P. Proposals - Page 2 employees do not receive benefit of the new step sooner than more senior employees at the same step. The cost of this action will be approximately $21,000. The passage of Ordinance (0)99-34 late in the FY 99/00 budget cycle has created the need for this action. The Ordinance provides for annual meetings with the F.O.P. to accomplish an analysis of their budget recommendations beginning in February of the fiscal year. In future years it is anticipated that this review will be concluded early enough to resolve such matters while the Manager's budget is being balanced. If this item is approved by the Town Council this evening,the Final Budget will be modified to reflect these issues. Funding will be provided through a reduction in the General Fund Contingency. ATTACHMENTS: Cost estimate details for each of the three items numbered above are attached. FISCAL IMPACT: The fiscal impact of these recommendations is approximately $55,000 for FY 99/00 for the entire Town workforce. STAFF RECOMMENDATION: Staff recommends the adoption of the programs noted above. NEW SUGGESTED MOTION: I move to approve Resolution No. (R)99- 60 Adopting the Tentative Budget for Fiscal Year 1999-2000 and setting the Local Alternative Expenditure Limitation for Fiscal Year 1999-2000 in the amount of $61,930,206. Also, included as part of this motion, I move to approve the following: 1. Oro Valley Police Pay Plan—effective date of July 1, 1999 2. Oro Valley Compensation Classification Plan(Non-Police Personnel)--Effective date of July 1, 1999 3. Employee Benefit Plan Proposal —FY 1999-2000 4. Amendment to Tentative Budget 99/00--F.O.P. Proposal or I move to approve Resolution No. (R)99- 60 Adopting the Tentative Budget for Fiscal Year 1999-2000 and Setting the Local Alternative Expenditure Limitation for Fiscal Year 1999-2000 with the following changes.... ajui:, C.--4A.4.—‘--- David Andrews Finance Director 1 / , ...K..,_. tel.....'jf Chuck Sweet Town Manager ITEM 1 - COST DETAIL USE OF PAID TIME OFF IN CALCULATING OVERTIME PREMIUMS During the first quarter 1999, the average Town of Oro Valley employee: Worked 69.21 hours per pay period Used 2.51 hours of sick leave per pay period Used 3.05 hours of vacation pay per pay period Used 1.77 hours of compensatory time-off per pay period Worked 0.95 hours of straight time overtime per pay period Received 77.49 hours of pay per pay period In addition, the average employee worked: Worked 1.51 hours of premium overtime per pay period On that basis, the average TOV employee used approximately 1.25 hours of sick leave, 1.53 hours of vacation time, and .89 hours of comp-time per week, and worked .76 hours of premium overtime per week. If the TOV includes 3.67 hours of paid time off in calculating .76 hours of overtime, the overall cost should be minimal (I.e., less than $10,000 per year). The Town should evaluate the first year results of such a program to ensure that costs are manageable. ITEM 2 - COST DETAIL COST OF SHIFT DIFFERENTIAL PAY The current City of Tucson shift differential pay practice (effective July 1, 1998) is $.60 per hour for regularly scheduled hours worked from 1800-0600 hours. Currently the only Department with Town of Oro Valley employees working shifts with scheduled hours between 1800-0600 is the Police Department (Patrol and Dispatch). Using existing Police shift schedules, a similar program will cost the Town of Oro Valley approximately $24,000 per year. No of Hours #employees 1800-0600 No. of Days Total Hours 1 x 3 x 7 = 21 1 x 4 x 2 = 8 1 x 4 x 7 = 28 4 x 10 x 7 = 280 7 x 9 x 7 = 441 778 hours per week or 40,456 hours per year x $0.60 per hour $24,274 annual cost ITEM 3 - COST DETAIL COST TO ADJUST POLICE PERSONNEL TO ADDED STEPS ON JULY 1, 1999 7/1/99 Job Title Cost Police Chief (1) $1,908 Lieutenants (2) $2,329 Sergeants (5) $3,230 Police Officers (14) $11,641 Dispatchers (2) $1,352 Communications Supervisor(1) $499 Data Opns Mgr./Admin Asst. (1) $377 Total $21,336 6 I TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: 06/16/99 TO: HONORABLE MAYOR & COUNCIL FROM: Jeffrey H. Weir, Economic Development Administrator SUBJECT: Resolution No. (R) 99 -61 , Consideration and Approval of and modification to the Financial Participation Agreement with the Chamber Serving Northern Pima County. SUMMARY: The item before you modifies the existing financial participation agreement between the Town and the Chamber. The modifications adjust the contract terms to a fiscal year basis. The following individuals may be present this evening to answer any questions concerning the FPA the Council may have: Ms. Melanie Larson, President, Chamber Ms. Suzi Bustamante, Chamber Board member ATTACHMENTS: 1. Resolution No. (R) 99 - 61 Financial Participation Agreement with the Chamber Serving Northern Pima County, and 2. The Chamber's Presentation packet. FISCAL IMPACT: Funding for the July 1, 1999 through June 30, 2000 FPA with the will be $ 25,000. RECOMMENDATION: Staff recommends approval of the Financial Participation Agreement with the Chamber. SUGGESTED MOTION: I move to approve Resolution No. (R) 99 - 61 executing a Financial Participation Agreement between the Town of Oro Valley and the Chamber Serving Northern Pima County.- 4r./ • ,d Jeffr-y r. Weir, CED Economic Development Administrator /Id' David L. Andrews Finance Director / ". ? / (//, Chuck Swe-t Town Manager Resolution Na (R) 99 - 61 TOWN OF ORO VALLEY FINANCIAL PARTICIPATION AGREEMENT THE CHAMBER SERVING NORTHERN PIMA COUNTY THIS AGREEMENT, made and entered into this day of 1999, by and between the Town of Oro Valley, a municipal corporation, hereinafter called the "Town" and The Chamber Serving Northern Pima County, an Arizona non- profit corporation hereinafter called "the Chamber." WITNESSETH WHEREAS, it has been determined that the activities of the Chamber are in the public interest, and are such as to improve and promote the public welfare of the Town; and WHEREAS, the Mayor and Council have determined that to financially participate in the promotion of the activities of the Chamber is a public purpose in that the activities confer direct benefit of a general character to a significant part of the public; and WHEREAS, the Town desires to promote a business environment in Oro Valley that enhances economic vitality and improves the quality of life for its citizenry; and WHEREAS, it is the intent of the Town. subject to the provisions of state budget law, to provide funding to the Chamber as set forth herein; and WHEREAS, the Town and the Chamber desire to establish a general framework for cooperative efforts, especially the general procedures by which the Chamber will assist and carry out residential relocation, tourism promotion, business retention and business recruitment; NOW, THEREFORE, in consideration of the foregoing, the parties do mutually agree as follows: ARTICLE 1 Section 1.1 Scope of Services to be Performed by the Chamber. A. Tourism and Visitors Services. 1. The Chamber will provide tourism and visitors services and information to Town residents and seasonal tourists and anyone indicating an interest in locating a residence in the Town. Services rendered may be in the form of telephone or webpage inquiries, requests for information by mail or walk-in customers. Services shall be rendered in a courteous and professional manner. 2. It is understood by the Town and the Chamber that the Metropolitan Tucson Convention and Visitors Bureau is the primary agency providing tourism enhancement services to the Town. It is the intent of this agreement for the Chamber to augment tourism and visitors services. B. Business Recruitment, Retention and Outreach. The Chamber's business is to this end and they will spearhead the implementation of a "Business Outreach Program" that will provide a number of opportunities to strengthen networks among area businesses and local government. The Chamber will initiate these contacts each month with area business owners. These meetings will take place on a regular basis and will address issues that affect local business, help establish relationships between local businesses and provide an outlet for topical discussions. C. The Chamber shall work to assist the Town in the implementation of the "Shop Oro Valley Program." D. Special Events Calendaring. The Chamber and the Town will work closely together and reciprocate timely and cooperative communications with each other regarding special events that promote the Town such as ribbon cutting/grand opening ceremonies for local Town businesses. The Chamber will be designated as the lead agency with regard to the ribbon cutting/grand opening ceremonies. The Chamber will maintain a Master Calendar to promote coordination and mitigate the possibility of calendaring conflicts for said special events. E. Annual Chamber membership dues to be paid by the Town shall be included as part of the monetary consideration of this agreement. Section 1.2 Responsibility for Open Records. The Chamber agrees to make open to the public all records relating to any funds directly received from the Town, Pima County and any other municipal / government funding sources that the Chamber distributes to other organizations or individuals. Section 1.3 Evaluation Criteria and Reporting. A. The Chamber agrees to submit to the Town, by the 10th day after the close of the calendar quarter, reports addressing the progress of the Chamber in achieving its scope of services as outlined in Section 1.1 of this agreement. In order to assess the impact of the Chamber, the Town, through its designated representative, reserves the right to evaluate performance, and the Chamber will cooperate and use its best efforts to provide access to all pertinent information reasonably necessary to make evaluations. B. Progress reports shall address but are not limited to the number of inquiries for relocation, inquiries for tourism information, number of information packets sent pursuant to inquiries and, with regard to business recruitment and retention, the number of leads, prospects and site visits. Section 1.4 Accountability. A. The Chamber shall maintain a true and accurate accounting system which meets acceptable accounting practices of the accounting profession, and which is 1 e capable of properly accounting on a timely basis for all expenditures and receipts of the Chamber. B. The Chamber shall implement an accounting system which will comply with the generally accepted auditing principles and with the provisions of the AICPA audit guide for nonprofit corporations. C. The Chamber shall provide the Finance Department of the Town, within three months after the close of the Chamber's fiscal year with: An annual accounting, or A copy of an outside audit of the Chamber for the time period approximating the period of the Town contract, together with any Chamber response to audit findings. At any time during, and up to a period of five (5) years after completion of this contract, the Finance Department of the Town or designated Town agent will be given access to the audit records of the Chamber for the Town's internal audits. Section 1.5 Term of Agreement. This Agreement between parties as described above shall be effective from July 1, 1999 through June 30, 2000. Section 1.6 Termination. This Agreement may be terminated at any time by mutual written consent, or by either party giving thirty (30) days written notice to the other party, or at such time, as in the opinion of the Town, the Chamber fails to perform its obligations. ARTICLE 2 FUNDING Section 2.1 Payment. A. It is the intent of the Town that the Chamber receive from the Town an amount of $25,000 for the period July 1, 1999 through June 30, 2000. Funding shall be paid in equal installments by the 20th day of the 7th month and the 10th day of the 1st, 4th, and 1 0th months of the contract upon receipt of a written request for payment from the Chamber. B. Method of Payment. The Town may, as a result of subsequently discovered evidence, withhold whole or part of the scheduled payment as may be necessary because: Services were not rendered. The Chamber failed to supply information or reports after reasonable requests. 3 The Chamber is not in compliance with agreed upon disbursement documentation and/or other project performance. Any deficiency in performance, as described above, shall be outlined in detail to The Chamber at least thirty (30) days prior to the withholding of payments under the Agreement. The Chamber shall, within twenty (20) days of receipt of such correspondence, respond to the concerns outlined in the Town's correspondence. When the reasons for withholding payments have been corrected to the satisfaction of the Town, any amounts due shall be processed. C. The Chamber shall actively solicit memberships as well as financial participation by Pima County and other incorporated cities and towns who benefit from the services provided by the Chamber, ARTICLE 3 MISCELLANEOUS TERMS AND CONDITIONS Section 3.1 Hold Harmless and Insurance Provisions. A. Indemnification. The Chamber agrees to indemnify and save harmless the Town, its Mayor and Council, appointed boards and commissions, officials, officers, employees and insurance carriers, individually and collectively (the "Town") from all losses, claims, suits, demands, expenses, subrogations, attorney's fees or actions of any kind and nature resulting from personal injury to any person (including bodily injury and death) or damages to any property, arising or alleged to have arisen out of either (1) the Chamber's negligent performance of the terms of this contract, or (2) any of the Chamber's acts or omissions, except to the extent attributable to a negligent act or omission of the Town. The amount and type of insurance coverage requirements set forth below will in no way be construed as limiting the scope of indemnity in this paragraph. B. Insurance. 1. The Chamber shall obtain insurance coverage of the types and amounts required in this section and keep such insurance coverage in force throughout the life of this Agreement. All policies will contain an endorsement providing that written notice be given to the Town at least thirty (30) calendar days prior to termination, cancellation, or reduction in coverage in any policy. 2. The Comprehensive General Liability Insurance and Comprehensive Automobile Liability Insurance policies will include the Town as an additional insured with respect to liability arising out of the performance of this Agreement. 3. The Chamber will provide and maintain minimum insurance limits as follows: 4 COVERAGE AFFORDED LIMITS OF LIABILITY Workmen's Compensation Statute Employer's Liability $100,000 Comprehensive General $1,000,000 - Bodily Injury Liability Insurance Combined Single Limit a. products and $100,000 Property Damage completed operations Section 3.2 Conflict of Interest. The Chamber agrees that the provisions of A.R.S. Title 38, Article 5, "Conflict of Interest of Officers and Employers", apply to all the transactions of the Chamber. Section 3.3 Purchasing. In purchasing contracts for goods and services, the Chamber agrees that it will implement and maintain policies and procedures that insure, wherever feasible or practical, that there will be announced, documented, competitive bidding for such contracts so that the potential effectiveness, as well as cost factors, are considered by the Chamber in the selection of said goods and services. Section 3.4 Independent Contractor. The parties stipulate and agree that Chamber is not an employee of the Town, and is performing its duties hereunder as an Independent Contractor, supplying its own employees, and maintaining its own insurance, workman's compensation insurance, and handling all of its own internal accounting. The Town in no way controls, directs or has any responsibility for the actions of the Chamber herein. Section 3.5 The Chamber shall further be responsible for compliance with the United States Immigration Reform and Control Act of 1986, the Americans with Disabilities Act, and shall indemnify and hold harmless the Town for any liability arising from failure of the Chamber to comply with said acts. Said indemnification to include the costs of suit. Section 3.6 Contract Amendments. By mutual consent of both the Town and the Chamber, this Agreement may be re-opened for renegotiation of and/or the addition/deletion of amendments. Any request for renegotiation shall be in writing, detailing the requested changes. A meeting to discuss the changes shall be held within 30 days of the receipt of the request. Any change to this Agreement will be approved by Mayor and Council and the Board of Directors of The Chamber. 5 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first above written. TOWN OF ORO VALLEY, a municipal corporation Mayor Paul H. Loomis Attest: Town Clerk Kathryn E. Cuvelier, Town Clerk THE CHAMBER: THE CHAMBER SERVING NORTHERN PIMA COUNTY Authorized Signature Witness to Chamber Signature: Approved as to form this day of , 19 : Town Attorney Dan Dudley, Town Attorney 6 - -�' ..4.4p m�'*.^ '� ^x' -` ' ' �- ' -° *,. " ' -x.-._ i'L/..•:Cw-er�. ...`mow=`�v:!..vi..i . .'. • ' cNI� .'•I ,rra � s._ i''4`--. •.'�e;1JasS.�s�'.]Y°jA.. .l" ... • • • • • • -4,, ,i'{...' t' . a' 5w :y.:' �.;.5�tt }-.,i4,Wa.;S iei++.^=:aw.,...''' •'it` " .r, + .KIl, S+n . 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" " b4� ipp� o G9RaM1 ,.ti.:1.,.0 •�.E:.:r... .,., � : ,F7d:. . ,� ..- ori iOatit �obb' b�4oan° I `f nn ca °°PSpngboyaO °°bkao4cd°°i,.... • • • • • • • .:w... i. ..;.F' , 1.l.t.;-�t '. rs, iS .:a..} ..,,: �.s4 ,c i, r r r^ �bc� Noct�°P�n'c6lo..}.. `. , igg4 i+b i4 1 - r Py , ,4F aOy� ° ip aYa6a9'nn_.`4$ k: t �t,t ..a,tir s y 4r ••,.....,`nan,.... ...... .... ...' .c? ny:•Q"� Fr•514::� %.7 1iWti c ,. :,•,1::„!'::: • yC° y ,� 401414-go-1‘9 '9 9 MEMORANDUMed"4C44/ i TO: HONORABLE MAYOR& COUNCIL FROM: Jeffrey H. Weir, CED Economic Development Administrator DATE: June 16, 1999 SUBJECT: Recommended Revision to Chamber of Commerce Financial Participation Agreement by the Town Attorney. The Town Attorney has recommended the following wording for the Hold Harmless and Insurance Provisions of the Financial Participation Agreement with the Chamber of Commerce. Refer to Section 3.1, paragraph A., on page four (4) of the agreement [a revised page four (4) is attached] Recommended—The Chamber agrees to indemnify, defend, and save harmless the Town, its Mayor and Council, appointed boards and commissions, officials, officers, employees and the Town's insurance carriers, individually and collectively, from any and all losses, claims, suits, demands, expenses, subrogations, attorney's fees, or actions of any kind and nature resulting from personal injury (including bodily injury and death) to any person, including employees of the Chamber or any subcontractor employed by the Chamber, or damages to any property or any other losses, claims, suits, demands, and/or expenses arising or alleged to have arisen out of this contract or the work to be performed hereunder, except any such injury or damages arising out of the sole negligence of the Town, its officers, agents or employees. The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of indemnity in this paragraph. Existing - The Chamber agrees to indemnify and save harmless the Town, its Mayor and Council, appointed boards and commissions, officials, officers, employees and insurance carriers, individually and collectively (the "Town') from all losses, claims, suits, demands, expenses, subrogations, attorney's fees or actions of any kind and nature resulting from personal injury to any person (including bodily injury and death) or damages to any property, arising or alleged to have arisen out of either (1) the Chamber's negligent performance of the terms of this contract, or (2) any of the Chamber's acts or omissions, except to the extent attributable to a negligent act or omission of the Town. The amount and type of insurance coverage requirements set forth below will in no way be construed as limiting the scope of indemnity in this paragraph. - The Chamber is not in compliance with agreed upon disbursement documentation and/or other project performance. - Any deficiency in performance, as described above, shall be outlined in detail to The Chamber at least thirty (30) days prior to the withholding of payments under the Agreement. The Chamber shall, within twenty (20) days of receipt of such correspondence, respond to the concerns outlined in the Town's correspondence. When the reasons for withholding payments have been corrected to the satisfaction of the Town, any amounts due shall be processed. C. The Chamber shall actively solicit memberships as well as financial participation by Pima County and other incorporated cities and towns who benefit from the services provided by the Chamber. ARTICLE 3 MISCELLANEOUS TERMS AND CONDITIONS Section 3.1 Hold Harmless and Insurance Provisions. A. Indemnification. The Chamber agrees to indemnify, defend, and save harmless the Town, its Mayor and Council, appointed boards and commissions, officials, officers, employees and the Town's insurance carriers, individually and collectively, from any and all losses, claims, suits, demands, expenses, subrogations, attorney's fees, or actions of any kind and nature resulting from personal injury (including bodily injury and death) to any person, including employees of the Chamber or any subcontractor employed by the Chamber, or damages to any property or any other losses, claims, suits, demands, and/or expenses arising or alleged to have arisen out of this contract or the work to be performed hereunder, except any such injury or damages arising out of the sole negligence of the Town, its officers, agents or employees. The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of indemnity in this paragraph. B. Insurance. 1. The Chamber shall obtain insurance coverage of the types and amounts required in this section and keep such insurance coverage in force throughout the life of this Agreement. All policies will contain an endorsement providing that written notice be given to the Town at least thirty (30) calendar days prior to termination, cancellation, or reduction in coverage in any policy. 2. The Comprehensive General Liability Insurance and Comprehensive Automobile Liability Insurance policies will include the Town as an additional insured with respect to liability arising out of the performance of this Agreement. 3. The Chamber will provide and maintain minimum insurance limits as follows: 4 , ,• , ,, ; • • , , • . , , • , ., .. ' . , . . 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Water Utility Director SUBJECT: Acceptance of Oro Valley Water Utility Annual Report dated April 1999 SUMMARY: Attached is a copy of the Oro Valley Water Utility Annual Report (dated April 1999) for your review and consideration of acceptance. The report contains the recommendations of the Water Utility Commission and related support data and P P � discussion for your reference as the Mayor& Council moves forward through the budget and rate review process. The revenue and expense data contained in the report was based on preliminary calculations and estimates. Because of the iterative nature of the budgeting and rate review process, it is expected that the data as presented will be revised prior to final budget adoption. ATTACHMENTS: Oro Valley Water Utility Annual Report,dated April 1999,Executive Summary. (Full report available for review at Town Clerk's Office or Oro Valley Water Utility Office.) FISCAL IMPACT: Acceptance of the report as presented will have no direct fiscal impact. The recommendations contained within the report have revenue and expense implications. These will be addressed through the Mayor & Council's budgeting and rate review process. RECOMMENDATIONS OF THE WATER UTILITY COMMISSION: The Water Utility Commission recommends that Mayor & Council accept the Oro Valley Water Utility Annual Report as presented. RECOMMENDATION OF STAFF: Staff concurs with the Water Utility Commission recommendation above. SUGGESTED MOTION: The Mayor& Council may wish to consider one of the following motions: I move to accept the Oro Valley Water Utility Annual Report,dated April 1999,as presented. Or I move to accept the Oro Valley Water Utility Annual Report dated April 1999 with the following Or I move to Ziectk_i , ,C30-R. Water Utility Dir: ,•r Town Manager EXECUTIVE SUMMARY TOWN OF ORO VALLEY WATER UTILITY COMMISSION ANNUAL REPORT APRIL 1999 INTRODUCTION In October, 1996 the Oro Valley Town Council (Mayor and Council) formed the Oro Valley Water Utility Commission (Commission) to act as the official advisory body to the Mayor and Council regarding water related issues. The functions and duties of the seven member commission include reviewing and developing recommendations for water revenue requirements, water rate and fee structures, and water system capital improvement planning. The Commission is required to prepare an annual report to the Council regarding its recommendations. This 1999 report is the Commission's third Annual Report. It includes recommendations related to establishing a conservation program, service area expansion and reductions, debt financing, regulatory requirements, revenue requirements, system operations and maintenance requirements, debt service requirements, a five year capital improvements plan, rate adjustments and alternative water supply strategies. This Executive Summary contains a briefing on the implementation of the recommendations presented in the 1998 Annual Report. It also contains a briefing on new recommendations specific to water issues facing the Town in FY 1999/2000 and beyond. Explanations and financial analyses that are more detailed may be found in the body of the report and the Appendices. The main body of the report presents details related to the Commission's preferred scenario. For comparison purposes, a section describing other alternatives is presented at the end of the report. IMPLEMENTATION OF THE 1998 REPORT RECOMMENDATIONS • Water Rates: The rates recommended by the Commission were adopted in October 1998 by Mayor and Council. • Departmental Structure: The departmental structure recommended by the Commission was approved by the Mayor and Council with the adoption of the budget for FY 1998/99 and with related changes to the Water Code. - 1 - • Alternative Water Resources: The Commission and. the Mayor and Council haveiven preferred status to the Ina Road Reclamation System being proposed 9 byPima County. Efforts on this and other options have resulted in continued Y . . . towards the objective of expediting the delivery of a renewable water progress supply to the Town. • Master Planning Reports:orts: The Master Plan for the potable water system is well underway and expected to be complete by mid-1999. The scope of work for the renewable water system master plan is under development with plan completion scheduled for FY 1999/00. • Oro Valley Water Improvement District #1: The recommendations of the Commission and the OV #1 Task Force to assume management of the Oro Valley Water Improvement District #1 (OVWID #1) were accepted by the Mayor and Council as well as the MDWID Board of Directors. Staff efforts to have the OVWU serving the customers of the OVWID #1 are on schedule for 7-1-99. • Tucson Water System within Oro Valley: Discussions have continued between the staff of both utilities on this matter. Status reports and discussion with the Commission on possible recommendations to the Mayor and Council are expected in FY 1999/00. NEW RECOMMENDATIONS FOR FY 1999100 • Water Rates, Revenue Requirements, O&M and Debt Service Requirements and the 5-Year CIP: Based on the analysis of 5-year projected expenses and required revenue detailed in the body of the report and the appendices, the Commission recommends the following rate structure: ➢ A second rate tier be established for conservation purposes. ➢ The Monthly Base Rate and the Tier 1 Commodity Rate for the OVWID customers is recommended to remain unchanged from its present MDWID rate. > The Monthly Base Rate for OVWU customers is recommended to increase between $0.96/month and $82/month, depending on the meter size and customer category. Customers with a 5/8"x3/4" meter would realize a $0.96/month change under this proposal. ➢ The Tier I Commodity Rate for wholesale customers is recommended to increase to $1.55 per each 1000 gallons after the first 1000 gallons. > The Tier 1 Commodity Rate for other OVWU customers is recommended to not change from its current rate of $1.73 per each 1000 gallons after the first 1000 gallons. - 2 - ➢ The Tier 2 (conservation) Commodity Rate for OVWU and OVWID #1 customers is recommended to be $1.67 per each . 1000 gallons after the threshold point for wholesale customers and $1.85 per each 1000 gallons after the threshold point for other OVWU customers. • Alternative Water Resources: Given the importance to the residents of Oro Valley of addressing alternative water resource issues and given the progress made in the last year, the Commission recommends that efforts on the same three points presented in the 1998 Annual Report be reiterated and expanded as follows: (1) the phased in use of reclaimed water to irrigate golf courses be expedited, (2) the Town continue joint alternative water resource planning with neighboring jurisdictions and other water resource agencies to take advantage of economies of scale; and (3) purchase incentive priced CAP water while it is available for accumulating long term storage credits. • Master Planning Reports: The Commission recommends that the Town create a Master Plan Report for Alternative Water Resources, separate from the report currently being formulated for the domestic system. • Oro Valley Water Improvement District#1: The Commission recommends that the Council complete the consolidation of management begun in the current FY with a focus on equalizing the level of service to all OVWU customers. • Tucson Water System within Oro Valley: The Commission recommends that the Town Council continue to pursue analyzing the acquisition of the delivery and production system currently serving residents of the Town who are customers of Tucson Water. • Conservation: The Commission recommends that policy statements regarding conservation be developed as a part of the FY 1999/00 Commission work plan and forwarded to Mayor and Council for consideration. • Service Area: The Commission recommends that policy statements regarding service area expansion and reduction be developed as a part of the FY 1999/00 Commission work plan and forwarded to Mayor and Council for consideration. • Debt Financing: The Commission recommends that capital projects continue to be financed on a pay as you go approach, except when service area acquisition requires service level equalization. • C.A.P. Water: The Commission recommends that policy statements be developed regarding the purchase and use of C.A.P. water as a part of the FY 1999/00 Commission work plan and forwarded to Mayor and Council. • Human Resource Management: The Commission recommends that the Mayor - 3 - and Councilsupport su ort the periodic review of departmental structure and position classification in order to keep sufficient and qualified personnel on staff to prevent the degradation of current service levels. • Service Fees and Charges: The Commission recommends that the various service fees and charges be reviewed and updated as a part of the FY 1999/00 g work plan and forwarded to Mayor and Council for consideration. • Annual Report Due Date: The Commission recommends that the due date for p . deliveryof the Commission's Annual Report be established as May 1 of each year and expects to return soon to Mayor and Council with the proposed changes to the Water Code for consideration. • Emergency Services Strategic Plan: The Commission recommends that the g Y OVWU act of the forthcomingstrategic plan on the be evaluated in terms of level of service, implementation cost and cost allocation. • Water Quality: The Commission recommends that water quality continue to receive priority,h with staff empowered to be proactive on issues that may affect water quality. • Water Supply: The Commission recommends that water supply continue to receive high priority, with staff empowered to be proactive on issues that may affect g water supply. • Line Extensions: The Commission recommends that the Water Code be a as updated part of the FY 1999/00 Commission work plan to eliminate annual P refunds to signatories of line extension agreements, with the proposed changes to the Water Code forwarded to Mayor and Council for consideration. • Regulatory: The Commission recommends that policy statements be developed regarding ardin the regulatory environment in which the OVWU operates as a part of the FY 1999/00 Commission work plan and forwarded to Mayor and Council for consideration. • Wholesale Customers: The Commission recommends that this customer rate class undergo an annual rate review, as is the case with all other customer classes. The Oro Valley Water Utility Commission is proud to serve the Mayor and Council and customers of the Town of Oro Valley. We are pleased to present our Annual Report to the Mayor and Council for consideration. While much has been accomplished in the past year, the Commission looks forward to direction from Mayor and Council regarding those items mentioned in the Executive Summary and detailed in the Report. g We thank the Mayor and Council for their consideration, direction and guidance. - 4 - TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: June 16,1999 TO: HONORABLE MAYOR& COUNCIL FROM: David G. Hook, P.E. Water Utility Director SUBJECT: Resolution No. 99- 62, Providing Notice of Intent to Increase Water Rates and Fees for the Town of Oro Valley Water Utility. SUMMARY The Town of Oro Valley is nearing completion of its annual budgeting process for FY 1999/2000. As part of the process, water rates for the Oro Valley Water Utility (OVWU) have been reviewed. Based on the analysis of 5-year projected expenses and required revenue, the Oro Valley Water Utility Commission recommended that several actions be taken regarding rates: • A second rate tier be established to encourage water conservation. • The Monthly Base Rate and the Tier 1 Commodity Rate for the Oro Valley Water Improvement District customers are recommended to remain unchanged from the rates currently charged by the Metropolitan Domestic Water Improvement District. • The Monthly Base Rate for OVWU customers is recommended to increase to between $0.96/month and $82/month, depending on the meter size. Customers with a 5/8"x3/4" meter would realize a $0.96/month change under this proposal. • The Tier 1 Commodity Rate for wholesale customers is recommended to increase to $1.55 per each 1000 gallons after the first 1000 gallons.This is a$0.60/1000 gal. increase. • The Tier 1 Commodity Rate for other OVWU customers is recommended to not change from its current rate of $1.73 per each 1000 gallons after the first 1000 gallons. • The Tier 2 (Conservation) Commodity Rate for OVWU and OVWID #1 customers is recommended to be $1.85 per each 1000 gallons after the threshold point. It is recommended that wholesale customers pay a rate of$1.67/1000 gal. after the threshold point. The threshold point is calculated for each meter size by the average monthly usage in CY 1998. Pursuant to Arizona statutes, municipalities may not increase water rates without adopting a Notice of Intention. The attached Resolution is prepared to serve as the Town's Notice of Intention to increase water rates. Additionally, state statutes require that a Rate Report be made available to the public for review and comment thirty (30) days prior to the public hearing. The attached Resolution requires the Rate Report be placed on file as well as establishes a public hearing date for July 21, 1999 allowing the Mayor and Council to receive comments from the public and to formally consider a potential modification to the rates currently in effect. Any rate increases authorized by Mayor&Council would be via a future resolution.The new rates would be effective 30 days after adoption of that resolution. The timing of the process has been planned to implement the new rates as soon as possible after the final adoption of the FST 99/00 budget. ANALYSIS: Based on the Oro Valley Water Utility Commission's recommendation and the Town Manager's recommended budget, staff has included three options regarding water rates in the rate report for Council consideration. The following is a general summary of those options. Details for each option may be found in the attached rate report. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 • Preferred Financial Scenario A is the recommendation of the Oro Valley Water Utility Commission, as described above. • Alternate Financial Scenario B consists of data reflecting the same situation as Scenario A except the revenue increases used in the projections are not uniform over the 5-year analysis. Instead, the analysis was based on consecutive revenue increases of 5.5%, 5.5%, 2.5%, 2.5% &2.5°i°.The scenario meets all the financial criteria set forth, but instead collects greater amount in the earlier in the earlier years. This would result in higher rates for FY 1999/00 since additional revenue would be collected. • Alternate Financial Scenario C consists of data reflecting the same situation as Scenario A, except the annual revenue increases used are 2.5%. Using this data, the projected debt service coverage remains above the required minimum of 1.25. Projected net income indicates a loss for the first four-year period. Retained earnings run negative in FY 2000/01 and remain negative for the next two years. As a result, this scenario does not meet the financial criteria. ATTACHMENTS: 1. Resolution (R) 99- 62 Providing Notice of Intent to Increase Water Rates and Fees for the Town of Oro Valley Water Utility. 2. Exhibit"A" - Oro Valley Water Utility Rate Report. 3. ARS 9-511.01. RECOMMENDATIONS: Staff recommends the adoption of the attached resolution as the Town's Notice of Intention, with Exhibit "A" serving as the required Rate Report for public review, and establishing a public hearing on the matter for July 21, 1999. SUGGESTED MOTION: I move to approve Resolution (R) 99-b2 . Providing Notice of Intent to Increase Water Rates and Fees for the Town of Oro Valley Water Utility. I further move that staff publish the Notice of Intention as required ARS 9-511- 01.A.2 so that a public hearing on the matter may be held on July 21, 1999. I further move that staff make Exhibit "A" - Oro Valley Water Utility Rate Report available to the public as required by ARS 9-511.01.A.1. Or I move to deny Resolution (R) 99- 62 and not formally consider adjusting water rates at this time. Or I move ___S° • H. . � - .7 entH='' % Town Man:ger RESOLUTION NO. (R) 99 - 62 A RESOLUTION OF THE TOWN OF ORO VALLEY, PIMA COUNTY, ARIZONA PROVIDING NOTICE OF INTENT TO INCREASE WATER RATES AND FEES FOR THE TOWN OF ORO VALLEY WATER UTILITY WHEREAS, ORO VALLEY has the requisite statutory authority to acquire, own and maintain a water utility for the benefit of the landowners within and without the Town's corporate boundaries pursuant to the provision of Arizona Revised Statute 48-571 et. seq.; and WHEREAS, ORO VALLEY is a political subdivision of the State of Arizona, and pursuant to Article 13, Section 7 of the Arizona Constitution, is vested with all the rights, privileges and benefits and entitled to the immunities and exemptions granted municipalities and political subdivision under the Constitution and laws of the State of Arizona and the United States; and WHEREAS, ORO VALLEY now finds it necessary to consider raising water rates for the Oro Valley Water Utility in accordance with Arizona Revised Statute 9-511.01; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY: 1. That Notice of Intent to Increase Water Rates and Fees is hereby given for the Oro Valley Water Utility. 2. That a public hearing be held on the proposed increases at a regular meeting of the Mayor and Council at 7:00 PM on July 21, 1999 in the Council Chambers of the Town of Oro Valley, Town Hall, 11000 N. La Canada Drive, Oro Valley, Arizona. 3. That Exhibit "A" attached hereto be made available to the public in the office of the Town Clerk for review and comment prior to the public hearing. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Pima County, Arizona this 16 day y of JUNE , 1999. BY: Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Dan Dudley, Town Attorney EXHIBIT "A" Oro Valley Water Utility 1999 Rate Report Report in Support of Proposed Increase in Water Rates, Fees and Service Charges Contents Scenario A: Water Utility Commission Recommendation Scenario B: Revenue Increases Of Varying Percentages Over 5 Year Period Scenario C: Revenue Increases Constant Over 5 Year Period (2.5% Annually) SCENARIO A PREFERRED FINANCIAL SCENARIO SCENARIO A THE FOLLOWING ARE THE ASSUMPTIONS USED IN PREPARING THESE PROJECTIONS: REVENUE INCREASES REQUIRED FOR ALL FINANCIAL CRITERIA TO BE MET ARE UNIFORM EACH YEAR IN THE FIVE YEAR WINDOW OF PROJECTIONS. GROWTH IS BASED ON THE ADDITION OF 875 RESIDENTIAL CUSTOMERS IN FY 1999/00 AND 750 NEW RESIDENTIAL CUSTOMERS PER YEAR THEREAFTER. THE OV#1 CUSTOMER BASE HAS BEEN ADDED IN FY 1999/00 WITH THE ASSUMPTION THAT THE TOWN WOULD ACQUIRE MANAGEMENT OF THE SYSTEM. PLANT ADDITIONS FOR THE OV#1 SYSTEM ARE INCLUDED IN THE CIP SCHEDULE BEGINNING IN FY 1999/00. CONNECTION FEES HAVE BEEN INCREASED TO $1,500 PER RESIDENTIAL UNIT BEGINNING IN FY 2000/01 AND ARE APPLICABLE TO ONLY 80% OF NEW CONNECTIONS TO ALLOW FOR EXEMPTIONS AND PRE-PAYMENTS. GOLF COURSES WILL BE REMOVED FROM GROUNDWATER OVER TWO YEARS BEGINNING IN FY 2001/02. RATE INCREASES ARE EFFECTIVE AT THE BEGINNING OF EACH APPLICABLE FISCAL YEAR. NO BORROWING IS REQUIRED TO MEET FINANCIAL OBLIGATIONS. PERSONNEL COSTS INCREASE 5% ANNUALLY FOR COLA AND MERIT. OPERATIONS AND MAINTENANCE COSTS INCREASE 5% ANNUALLY. DEBT SERVICE DOES NOT FALL BELOW THE REQUIRED 1.25:1 RATIO. THE UTILITY DOES NOT RUN AT A LOSS FOR MORE THAN 2 CONSECUTIVE YEARS. THE MINIMUM CASH BALANCES MEET OR EXCEED 15% OF CASH OUTLAYS EXCLUDING CAPITAL. RETAINED EARNINGS MAINTAIN A POSITIVE BALANCE. 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PER 1,000 GALS. 5/8 X 3/4 9.85 10.81 0.96 4 1.73 1.73 1.85 1 24.70 27.10 2.40 1.73 1.73 1.85 1.5 49.40 54.19 4.79 1.73 1.73 1.85 2 79.00 86.66 7.66 1.73 1.73 1.85 3 158.00 173.33 15.33 4 1.73 1.73 1.85 4 250.00 274.25 , 24.25 1.73 1.73 1.85 .. • 6 500.00 548.50 48.50 1.73 1.73 1.85 8 850.00 932.45 82.45 1.73 1.73 1.85 THE BASE RATE INCLUDES 1,000 GALLONS OF WATER TIER 1 COMMODITY RATE CHARGED ON 0 - 10,000 GALLONS TIER 2 (conservation) COMMODITY RATE CHARGED ON USAGE OVER 10,000 GALLONS TIER 2 THRESHOLD POINT FOR THIS METER SIZE DERIVED BY MULTIPLYING AVERAGE USAGE BY 125% PROPOSED RATE SCHEDULE "CITY" CUSTOMERS PROPOSED PROPOSED METER CURRENT PROPOSED PROPOSED CURRENT COMMODITY COMMODITY SIZE BASE RATE BASE RATE INCREASE COMMODITY TIER 1 TIER 2 PER 1,000 GALS. PER 1,000 GALS. PER 1,000 GALS. 5/8 X 3/4 7.90 9.35 1.45 1.731.73 1.85 4 1 19.70 23.40 3.70 .. 1.73 1.73 1.85 1.5 39.95 47.07 7.12 1.73 1.73 1.85 2 63.00 74.83 11.83 1.73 1.73 1.85 3 127.80 150.57 22.77 1.73 1.73 1.85 4 200.74 237.50 36.76 1.73 1.73 4 1.85 6 401.48 4 475.00 , 73.52 1.73 1.73 _ 1.85 8 N/A N/A N/A 1.73 1.73 1.85 THE CURRENT BASE RATE INCLUDES 1,000 GALLONS OF WATER TIER 1 COMMODITY RATE CHARGED ON 0 -10,000 GALLONS TIER 2 (conservation) COMMODITY RATE CHARGED ON USAGE OVER 10,000 GALLONS TIER 2 THRESHOLD POINT FOR THIS METER SIZE DERIVED BY MULTIPLYING AVERAGE USAGE BY 125% PROPOSED RATE SCHEDULE OV#1 CUSTOMERS METER CURRENT PROPOSED PROPOSED CURRENT PROPOSED PROPOSED SIZE BASE RATE BASE RATE INCREASE COMMODITY COMMODITY INCREASE PER 1,000 GALS. PER 1,000 GALS. PER 1,000 GALS. 5/8 X 3/4 10.22 10.22 0 1.85 1.85 0 1 25.55 25.55 0 1.85 1.85 0 1.5 51.10 51.10 0 1.85 1.85 0 2 81.76 81.76 0 1.85 1.85 0 3 163.52 163.52 0 1.85 1.85 0 4 255.50 255.50 0 1.85 1.85 0 6 511.00 511.00 0 1.85 1.85 0 8 N/A N/A N/A 1.85 1.85 0 THE BASE RATE INCLUDES 2,000 GALLONS OF WATER PROPOSED RATE SCHEDULE WHOLESALE CUSTOMERS PROPOSED PROPOSED METER CURRENT PROPOSED PROPOSED CURRENT COMMODITY COMMODITY SIZE BASE RATE BASE RATE INCREASE COMMODITY TIER 1 TIER 2 PER 1,000 GALS. PER 1,000 GALS. PER 1,000 GALS. . 6 500.00 548.50 48.50 1.45 1.55 1.67 THE BASE RATE INCLUDES 1,000 GALLONS OF WATER TIER 1 COMMODITY RATE CHARGED ON 0 -1,800,000 GALLONS TIER 2 (conservation) COMMODITY RATE CHARGED ON USAGE OVER 1,800,000 GALLONS TIER 2 THRESHOLD POINT FOR THIS METER SIZE DERIVED BY MULTIPLYING AVERAGE USAGE BY 125% TABLE FOR MONTHLY CHARGES FOR NON-CITY CUSTOMERS WITH A 5/8 X 3/4" METER SCENARIO A: 4.25% REVENUE INCREASE BASE RATE = $10.81 TIERED COMMODITY: $1.73=0-10000 $1.85 OVER 10000 GALLONS SIMILAR TABLES FOR OTHER METER SIZES ARE AVAILABLE UPON REQUEST GALLONS CURRENT PROPOSED AMOUNT PERCENT USED RATE RATE INCREASED INCREASED 0 9.85 10.81 0.96 9.7 1,000 9.85 10.81 0.96 9.7 2,000 11.58 12.54 0.96 8.3 3,000 13.31 14.27 0.96 7.2 4,000 15.04 16.00+ 0.96 6.4 5,000 16.77 17.73 0.96 5.7 6,000 18.50 19.46 0.96 5.2 7,000 20.23 21.19 0.96 4.7 . 8,000 21.96 22.92 0.96 4.4 9,000 23.69 24.651 0.96 4.1 10,000 25.42 26.38 0.96 3.8 11,000 27.15 28.23 1.08 4.0, 12,000 28.88 • 30.08 1.20 4.2 13,000 30.61 31.93 1.32 4.3 14,000 32.34 33.78 1.44 4.5 15,000 34.07 35.63 1.56 4.6 16,000 35.80 37.48 1.68 4.7 17,000 37.53 39.33 1.80 4.8 18,000 39.26 41.18 1.92 4.9 19,000 40.99 43.03 2.04 5.0 20,000 42.72 44.88 2.16 5.1 21,000 44.45 46.73 2.28 5.1 22,000 46.18 48.58 2.40 5.2 23,000 47.91 50.43 2.52 5.3 24,000 49.64 52.28 2.64 5.3 25,000 , 51.37 54.13 2.76 5.4 26,000 53.10 55.98 2.88 5.4 27,000 54.83 57.83 3.00 5.5 28,000 56.56. 59.68 3.12 5.5 29,000 58.29 61.53 3.24 5.6 30,000 60.02 63.38 3.36 5.6 31,000 61.75 65.23 3.48 5.6 32,000 63.48 67.08 3.60 5.7 33,000 65.21 68.93 3.72 5.7 34,000 66.94 70.78 3.84 5.7 35,000 68.67 72.63 3.96 5.8 36,000 70.40 74.48 4.08 5.8 , 37,000 72.13 76.33 4.20 5.8 . 38,000 73.86 78.18 4.32 5.8 39,000 75.59 80.03 4.44 5.9 40,000 77.32 81.88 4.56 5.9 TABLE FOR MONTHLY CHARGES FOR "CITY" CUSTOMERS WITH A 5/8 X 3/4" METER SCENARIO A: 4.25% REVENUE INCREASE BASE RATE =$9.35 TIERED COMMODITY: $1.73=0-10000 $1.85 OVER 10000 GALLONS SIMILAR TABLES FOR OTHER METER SIZES ARE AVAILABLE UPON REQUEST r GALLONS CURRENT PROPOSED AMOUNT PERCENT USED RATE RATE INCREASED INCREASED 0 7.90 9.35 1.45 18.4 1,000 7.90 9.35 1.45 18.4 2,000 9.63 11.08 1.45 15.1 3,000 11.36 12.81 1.45 12.8 4,000 13.09 14.54 1.45 11.1 5,000 14.82 16.27 1.45 9.8 6,000 16.55 18.00 1.45 8.8 7,000 18.28 19.73 1.45 7.9 8,000 20.01 21.46 1.45 7.2 9,000 21.74 23.19 1.45 6.7 4 10,000 23.47 24.92 1.45 6.2 11,000 25.20 26.77 1.57 6.2 12,000 26.93 28.62 1.69 6.3 13,000 28.66 30.47 1.81 6.3 4 14,000 30.39 32.32 1.93 6.4 15,000 32.12 34.17 2.05 6.4 16,000 33.85 36.02 2.17 6.4 17,000 35.58 37.87 2.29 6.4 18,000 37.31 39.72 2.41 6.5 19,000 39.04 41.57 2.53 6.5 20,000 40.77 43.42 2.65 6.5 21,000 42.50 45.27 2.77 6.5 22,000 44.23 47.12 2.89 6.5 23,000 45.96 48.97 3.01 6.5 24,000 47.69 50.82 3.13 6.6 25,000 49.42 52.67 3.25 6.6 26,000 51.15 54.52 3.37 6.6 27,000 52.88 56.37 3.49 6.6 28,000 54.61 58.22 3.61 6.6 29,000 56.34 60.07 3.73 6.6 30,000 58.07 61.92 3.85 6.6 31,000 59.80 63.77 3.97 6.6 32,000 61.53 65.62 4.09 6.6 33,000 63.26 67.47 4.21 6.7 34,000 64.99 69.32 4.33 6.7 35,000 66.72 71.17 4.45 6.7 36,000 68.45 73.02 4.57 6.7 37,000 70.18 74.87 4.69 6.7 38,000 71.91 76.72 4.81 6.7 39,000 73.64 78.57 4.93 6.7 40,000 75.37 80.42 5.05' 6.7 TABLE FOR MONTHLY CHARGES FOR OV#1 CUSTOMERS WITH A 5/8 X 3/4" METER SCENARIO A: RATES REMAIN UNCHANGED BASE RATE=$10.22 (includes 2000) COMMODITY RATE=$1.85 SIMILAR TABLES FOR OTHER METER SIZES ARE AVAILABLE UPON REQUEST GALLONS CURRENT PROPOSED AMOUNT PERCENT USED RATE RATE INCREASED INCREASED 0 10.22 10.22 0.00 0.0 1,000 10.22 10.22 0.00 0.0 2,000 10.22 10.22 0.00 0.0 3,000 12.07 12.07 0.00 0.0 4,000 13.92 13.92 0.00 0.0 5,000 15.77 15.77 0.00 0.0 6,000 17.62 17.62 0.00 0.0 7,000 19.47 19.47 0.00 0.0 8,000 21.32 21.32 0.00 0.0 , 9,000 23.17 23.17 0.00 0.0 10,000 25.02 25.02 0.00 0.0 11,000 26.87 26.87 0.00 0.0 12,000 28.72 28.72 0.00 0.0 13,000 30.571 30.57 0.00 0.0 14,000 32.42 32.42 0.00 0.0 15,000 34.27 34.27 0.00 0.0 16,000 36.12 36.12 0.00 0.0 17,000 37.97 37.97 0.00 0.0 18,000 39.82 39.82 0.00 0.0 19,000 41.67 41.67 0.00 0.0 20,000 43.52 43.52 0.00 0.0 21,000 45.37 45.37 0.00 0.0 22,000 47.22 47.22 0.00 0.0 23,000 49.07 49.07 0.00 0.0 24,000 50.92 50.92 0.00 0.0 . 25,000 52.77 52.77 0.00 0.0 26,000 54.62 54.62 0.00 0.0 27,000 56.47 56.47 0.00 0.0 28,000 58.32 58.32 0.00 0.0 29,000 60.17 60.17 0.00 0.0 30,000 62.02 62.02 0.00 0.0 31,000 63.87 63.87 0.00 0.0 32,000 65.72 65.72 0.00 0.0 33,000 67.57 67.57, 0.00 0.0 34,000 69.42 69.42 0.00 0.0 35,000 71.27 71.27 0.00 0.0 36,000 73.12 73.12 0.00 0.0 37,000 74.97 74.97 0.00 0.0 C 38,000 76.82 76.82 0.00 0.0 39,000 78.67 78.67 0.00 0.0 40,000 80.52 80.52 0.00 0.0 TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR NON-CITY CUSTOMERS WITH A 1" METER BASE RATE=$27.10 COMMODITY RATE: TIER 1 =$1.73 0-16,000 TIER 2 = $1.85 +16,000 GALLONS MONTHLY MONTHLY AMOUNT OF USED BILL AT THE BILL AT THE INCREASE PERCENT OF IN 1 MONTH CURRENT PROPOSED PER MONTH INCREASE RATE RATE 0 $ 24.70 $ 27.10 $ 2.40 9.7 10,000 40.27 42.67 2.40 6.0 20,000 57.57 60.45 2.88 5.0 30,000 74.87 78.95 4.08 5.4 40,000 92.17 97.45 5.28 5.7 TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR NON-CITY CUSTOMERS WITH A 1 112" METER BASE RATE=$54.19 COMMODITY RATE: TIER 1 = $1.73 0-38,000 TIER 2 =$1.85 +38,000 GALLONS MONTHLY MONTHLY AMOUNT OF USED BILL AT THE BILL AT THE INCREASE PERCENT OF IN 1 MONTH CURRENT PROPOSED PER MONTH INCREASE RATE RATE 0 $ 49.40 $ 54.19 $ 4.79 9.7 10,000 e 64.97 69.76 4.79 7.4 20,000 82.27 87.06 4.79 5.8 40,000 116.87 121.66 4.79 4.1 50,000 134.17 140.40 6.23 4.6 TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR NON-CITY CUSTOMERS WITH A 2" METER BASE RATE=$86.66 COMMODITY RATE: TIER 1 =$1.73 0-80,000 TIER 2=$1.85+80,000 GALLONS - MONTHLY MONTHLY AMOUNT OF USED BILL AT THE BILL AT THE INCREASE PERCENT OF IN 1 MONTH CURRENT PROPOSED PER MONTH INCREASE RATE RATE 0 $ 79.00 $ 86.66 $ 7.66 9.7 25,000 120.52 128.18 7.66 6.4 50,000 163.77 171.43 7.66 4.7 75,000 207.02 214.68 7.66 3.7 100,000 250.27 260.33 10.06 4.0 TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR NON-CITY CUSTOMERS WITH A 3" METER BASE RATE=$173.33 COMMODITY RATE: TIER 1 =$1.73 0-186,000 TIER 2=$1.85 +186,000 GALLONS MONTHLY MONTHLY AMOUNT OF USED BILL AT THE BILL AT THE INCREASE PERCENT OF IN 1 MONTH CURRENT PROPOSED PER MONTH INCREASE RATE RATE 0 $ 158.00 $ 173.33 $ 15.33 9.7 50,000 242.77 258.10 15.33 6.3 100,000 329.27 344.60 15.33 4.7 200,000 502.27 519.28 17.01 3.4 300,000 675.27 704.28 29.01 4.3 TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR NON-CITY CUSTOMERS WITH A 4" METER BASE RATE=$274.25 COMMODITY RATE: TIER 1 =$1.73 0-169,000 TIER 2 =$1.85+169,000 GALLONS MONTHLY MONTHLY AMOUNT OF USED BILL AT THE BILL AT THE INCREASE PERCENT OF IN 1 MONTH CURRENT PROPOSED PER MONTH INCREASE RATE RATE 0 $ 250.00 $ 274.25 $ 24.25 9.7 50,000 334.77 359.02 24.25 7.2 75,000 378.02 402.27 24.25 6.4 100,000 421.27 445.52 24.25 5.8 200,000 594.27 622.24 27.97 4.7 TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR NON-CITY CUSTOMERS WITH A 6" METER BASE RATE =$548.50 COMMODITY RATE: TIER 1 =$1.73 0-1,800,000 TIER 2=$1.85+1,800,000 GALLONS MONTHLY MONTHLY AMOUNT OF USED BILL AT THE BILL AT THE INCREASE PERCENT OF IN 1 MONTH CURRENT PROPOSED PER MONTH INCREASE RATE RATE 0 $ 500.00 $ 548.50 $ 48.50 9.7 500,000 1,363.27 1,411.77 48.50 3.6 1,000,000 2,228.27 2,276.77 48.50 2.2 1,500,000 3,093.27 3,141.77 48.50 1.6 2,000,000 3,958.27 4,030.77 72.50 1.8 TABLE FOR MONTHLY CHARGES AND PERCENT INCREASE COMPARISON FOR NON-CITY CUSTOMERS WITH A 8" METER BASE RATE =$932.45 COMMODITY RATE: TIER 1 =$1.73 0-8,000 TIER 2= $1.85 +8,000 GALLONS MONTHLY MONTHLY AMOUNT OF USED BILL AT THE BILL AT THE INCREASE PERCENT OF IN 1 MONTH CURRENT PROPOSED PER MONTH INCREASE RATE RATE _ 0 $ 850.00 $ 932.45 $ 82.45 9.7 . 5,000 856.92 939.37 82.45 9.6 10,000 865.57 948.26 82.69 9.6 25,000 891.52 976.01 84.49 9.5 40,000 917.47 1,003.76 86.29 9.4 GOLF COURSE CONSERVATION RATES TO BECOME EFFECTIVE WHEN USAGE EXCEEDS THE ARIZONA DEPT. OF WATER RESOURCES ANNUAL ALLOTMENT. SCENARIO B ALTERNATE FINANCIAL SCENARIO SCENARIO B THE FOLLOWING ARE THE ASSUMPTIONS USED IN PREPARING THESE PROJECTIONS: REVENUE INCREASES REQUIRED FOR ALL FINANCIAL CRITERIA TO BE MET ARE 5.5%, 5.5%, 2.5%, 2.5% & 2.5% IN EACH YEAR OF THE FIVE YEAR WINDOW OF PROJECTIONS. GROWTH IS BASED ON THE ADDITION OF 875 RESIDENTIAL CUSTOMERS IN FY 1999/00 AND 750 NEW RESIDENTIAL CUSTOMERS PER YEAR THEREAFTER. THE OV #1 CUSTOMER BASE HAS BEEN ADDED IN FY 1999/00 WITH THE ASSUMPTION THAT THE TOWN WOULD ACQUIRE MANAGEMENT OF THE SYSTEM. PLANT ADDITIONS FOR THE OV#1 SYSTEM ARE INCLUDED IN THE CIP SCHEDULE BEGINNING IN FY 1999/00. CONNECTION FEES HAVE BEEN INCREASED TO $1,500 PER RESIDENTIAL UNIT BEGINNING IN FY 2000/01 AND ARE APPLICABLE TO ONLY 80% OF NEW CONNECTIONS TO ALLOW FOR EXEMPTIONS AND PRE-PAYMENTS. GOLF COURSES WILL BE REMOVED FROM GROUNDWATER OVER TWO YEARS BEGINNING IN FY 2001/02. RATE INCREASES ARE EFFECTIVE AT THE BEGINNING OF EACH APPLICABLE FISCAL YEAR. NO BORROWING IS REQUIRED TO MEET FINANCIAL OBLIGATIONS. PERSONNEL COSTS INCREASE 5% ANNUALLY FOR COLA AND MERIT. OPERATIONS AND MAINTENANCE COSTS INCREASE 5% ANNUALLY. DEBT SERVICE DOES NOT FALL BELOW THE REQUIRED 1.25:1 RATIO. THE UTILITY DOES NOT RUN AT A LOSS FOR MORE THAN 2 CONSECUTIVE YEARS. THE MINIMUM CASH BALANCES MEET OR EXCEED 15% OF CASH OUTLAYS EXCLUDING CAPITAL. RETAINED EARNINGS MAINTAIN A POSITIVE BALANCE. w- N 0 CO r- 0 �t LU ,:t 0) 0 00 0 0 0) Q) N 0) O CO CO Ln r- v-- t` N O M t- 00 w-- Q) mt O Cao CO O O N LO N C) Q) N- 0 ,t' N N CO O L r- t` Lt) CO M CO (6) Imo- O co- CO t` CO Lf) N M N- co co fit Q) C7) O co '7' N- CD LO CaO v-- N 0 O v-- v- C7) Nt N N a) CO r- Lt) tet' >' CD CO ,r- �- r r- CD LL N- LC) 0 CD T- N- O tet' CD CO O CO tet' I` CO M co LU 0 CO CO tet' CO CO Nt tom- O CO N N. co .43. 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GROWTH IS BASED ON THE ADDITION OF 875 RESIDENTIAL CUSTOMERS IN FY 1999/00 AND 750 NEW RESIDENTIAL CUSTOMERS PER YEAR THEREAFTER. THE OV#1 CUSTOMER BASE HAS BEEN ADDED IN FY 1999/00 WITH THE ASSUMPTION THAT THE TOWN WOULD ACQUIRE MANAGEMENT OF THE SYSTEM. PLANT ADDITIONS FOR THE OV#1 SYSTEM ARE INCLUDED IN THE CIP SCHEDULE BEGINNING IN FY 1999/00. CONNECTION FEES HAVE BEEN INCREASED TO $1,500 PER RESIDENTIAL UNIT BEGINNING IN FY 2000/01 AND ARE APPLICABLE TO ONLY 80% OF NEW CONNECTIONS TO ALLOW FOR EXEMPTIONS AND PRE-PAYMENTS. GOLF COURSES WILL BE REMOVED FROM GROUNDWATER OVER TWO YEARS BEGINNING IN FY 2001/02. No BORROWING IS REQUIRED TO MEET FINANCIAL OBLIGATIONS. PERSONNEL COSTS INCREASE 5% ANNUALLY FOR COLA AND MERIT. OPERATIONS AND MAINTENANCE COSTS INCREASE 5% ANNUALLY. 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N ce U co o: < u) Q Z LL w IU) CO wU U) w z U) I w W cn cwr) LL W _ ww W U 0 Z 5 W < Z V � Z coV� V) 0 � w Z Z = 0tnw W LcSi < WWw� W � 0 WQ Q 5 '' Z Z > '."I O -� �' w a. Z — U (/) U -i Q VOQ °S Q Q mQO � OWZ a ZZ QwZm CO o � Q mQ � olL — W � w iLU 5 Ili Q U) w Z = _ Q Q w z I .--1E- < m O MILij < 1-- Z c� mrt QX cnQ0w U) Z C Z W m = Q V) > z Q W ZF. = W CO w W < of_j< m a z O w 0 U) U w W H IW aQz v) Z 1-- Z � O 2F.' Q a- 2 Q cc W 0 U) J) °- — W w v < Z 0 u) Q Z0 < > O W W LI. Z < wfl. < U �-- zzQm z05Q 0 O ~ F- 20 ° F- 0Dm Ott CI ,--_-Z Z Z a < z Q Z O z 2 J 0 = 2 I Z w LL Z f-- Z O 1- 0- t-- w Cl w o `L O 0 1<- c� Q u) Z cn o cl- -I 0 o o o w w w O w z > ! Ej E Q - QZO OWOWZ COZO1- J W < M F- J 0 2 0 W 0 CO < 0 W . I . w 4 § 9-511 CITIES AND TOWNS e: ..,- t Note 9 Title 9 ';t ;;' C tit therefor lay with respect thereto. City of ordinances are designed to benefit the public at -A Scottsdale v. Municipal Court of City of Tempe large and result in a benefit to the municipality `` V (1962) 90 Ariz. 393, 368 P.2d 637. which is "equitable and reasonable" in light of s A municipality may require installation of ret- the amount expended by the municipality. Op. c rofitting devices for water backflow prevention, Atty.Gen. No. I90-034. even though the municipality failed to enforce 12. Contracts to supply, water similar ordinances in the past. Op.Atty.Gen. No. I90-034. Contract between city and developer of resi- ; dential subdivision providing for water supply 10. Television translator system - was not void from its inception, but only to If television translator system has been grant- extent that such contract infringed upon rights ed a certificate of public convenience and neces- of water utility to provide, pursuant to certifi- situ as a public utility by the corporation corn- cate of convenience and necessity, water to part mission, facility could be acquired by city gov- of area covered under the contract. Sende Vis- ernment but only after a successful election to Water Co.. Inc.v. City of Phoenix(App. 1980) under § 9-314; if facility was operated as a 127 Ariz. 42. 617 P.2d 1138. private concern, city could purchase it outright without such an election. Op.Attv.Gen. No. 65- 13. Eminent domain—In general 39-L. See, also, Notes of Decisions following § 9- City government could for benefit of citizens 316. . of community, assume operation of existing City had right at any time to acquire, either television translator system and make a uniform by mutual agreement or by condemnation, cer- charge to all city customers, to be included ti4-ith tificate of convenience and necessity held by monthly water, sewer, and garbage charges. water utility for residential subdivision develop- Op.Atty.Gen. No. 63-39-L. ment in county in which the city was located. City could appropriate tax money to install Sende Vista Water Co., Inc. v. City of Phoenix and maintain a translator television system if (App. 1980) 11_7 Ariz. 42. 617 P.2d 1158. approved by a special election of the registered voters of the city. Op.Atty.Gen. No. 37-112. City of Tucson has been granted the power of eminent domain by means of its charter and of 11. Water—In general this section and §§ 9-316, 12-1111, and 12- Action by city in taking water company's 1112. Citizens Utilities Water Co. v. Superior properties, some of which were outside city and Court In and For Pima County(1972) 108 Ariz. did not serve city's citizens, was not arbitrary, 296, 497 P.2d 35,certiorari denied 93 S.Ct. 462, where it was desirable that city have a "metro- 409 U.S. 1022. 34 L.Ed.2d 314. politan concept'' of supply and control of water, 14. — Public use, eminent domain and to "beef up fire protection by having an integrated water system throughout the area. Untrammeled right to use property to be con- and to have control of construction and expense demned is not criterion of whether use to be of utility facilities in areas of potential growth, made is a public one. Citizens Utilities Water and to hook up water company's facilities with Co. v. Superior Court In and For Pima County city's so as to equalize supply and demand in (1972) 108 Ariz. 296, 497 P.2d 55, certiorari different areas, and natural future growth of denied 93 S.Ct. 462, 409 U.S. 1022, 34 L.Ed.2d city would eventually require all of water corn- 314. pane's properties. Citizens Utilities Water Co. v. Superior Court In and For Pima County 15. — Water, eminent domain (1972) 108 Ariz. 296, 497 P.2d 35, certiorari A city, in condemning a water company's denied 93 S.Ct. 462, 409 U.S. 1022, 34 L.Ed.2d properties, may anticipate its future growth. 314. Citizens Utilities Water Co.v. Superior Court In A municipality may require installation of wa- and For Pima County(1972) 108 Ariz.296, 497 ter backflow prevention devices and may pay P.2d 55,certiorari denied 93 S.Ct.462,409 U.S. ':r Wi4-. for and install such devices, so long as the 1022, 34 L.Ed.2d 314. 4.:� t: rt ' `tl § 9-511.01. Water and wastewater business; rates; procedures i, A. A municipality engaging in a domestic water or wastewater business shall not increase any water or wastewater rate or rate component, fee or service charge without complying with the following: :t' 1. Prepare a written report or supply data supporting the increased rate or Y , rate component, fee or service charge. A copy of the report shall be made � ,r. 254 1:i.: c:t- . 5 UTILITIES; MUNICIPAL OWNERSHIP § 9-5 12 9 Ch. 5 ; .►tpublic byfilinga copy in the office of the clerk of the available to the thepublic hearing .-- municipality governing board at least thirty days prior to described in paragraph 2 of this subsection. p 2. Adopt a notice of intention by motion at a regular council meeting to increase water or wastewater rates or rate components, fee or service charge public set a date for a hearing on the proposed increase which shall be held ty o not less than thirty days after adoption of the notice of intention. A copy of the S notice of intention the date, time and place of such hearing shall be showing i- published one time in a newspaper of general circulation within the boundaries -t p general of the municipality ality not less than twenty days prior to the public hearing date. •► B. After holding thepublic hearing, the governing body may adopt. by ordinance or resolution, the proposed rate or rate component, fee or service charge increase or any lesser increase. v C. 1 Notwithstanding § 19-142, subsection B, the increased rate or rate component, fee or service charge shall become effective thirty days after .� adoption of the ordinance or resolution. Added by Laws 1992, Ch. 257, § 1. Historical and Statutory Notes Laws 1992, Ch. 257, § 2, provides: and service charges adopted after the effective "Sec. 2. Applicability date of this act." "The provisions of this act apply only to water and wastewater rates and rate components, fees § 9-512. Issuance of bonds; service rates A. The municipal corporation. for any and all purposes provided in § 9— 511, may issue and sell bonds bearing interest not to exceed nine per cent per annum. B. When the enterpriseor public ublic improvement has been purchased or constructed by means derived from the sale of bonds, the municipality shall fix the rates charged for service to the public as nearly as practicable so as to pay the interest and not less than three per er cent per annum on the principal of the bonds, in excess of the expense of maintenance and operation. Amended by Laws 1970, Ch. 89, § 2, eff. April 27, 1970. Historical and Statutory Notes Source: "It is the intent of this act to cope with the serious problem of rising interest rates which Laws 1921, Ch. 31, § 1 have as a consequence made various types of Rev.Code 1926. § 409. bonds unmarketable. The enactment of this bill Laws 1933, Ch. 77, § 1. will permit the state and its political subdivi- Code 1939, § 16-602. sions to continue to market its bonds when required and therefore allow the state and its Laws 1970, Ch. 89, § 1 provides: political subdivisions the opportunity to main- "Section 1. Legislative intent tain itself in a proper manner." Cross References ' ;-1 !% Financing utilities by the issuance of bonds, see§ 9-521 et seq. '' 255 r. TOWN OF ORO VALLEY 9 COUNCIL COMMUNICATION MEETING DATE: June 16, 1999 TO: HONORABLE MAYOR& COUNCIL FROM: Dennis Silva,Jr., Planner I SUBJECT: OV12-99-06 CHURCH OF THE APOSTLES DEVELOPMENT PLAN, LOCATED ON THE NORTHWEST CORNER OF TANGERINE ROAD AND LA CHOLLA BOULEVARD. BACKGROUND: The WLB Group, representing the Church of the Apostles requests Town Council approval of a development plan. The subject parcel is located within the newly annexed area of the Town known as La Cholla/Tangerine. The owner requested church entitlements and a conditional use permit entitlement for a school as allowed by Pima County during the translational zoning process. The development plan illustrates the layout of the church and school. SUMMARY: The subject parcel is 35.8 acres and its existing zoning is R1-144 and will consist of a church and school. Twenty- eight (28) acres will be open space and building coverage will be about one acre. The parking requirements are listed in the general notes and the amount of spaces and layout complies with the parking section in the OVZCR. A conditional use permit (CUP) for the development of a school on this site is currently being reviewed by the Town Council. When completed,the school would consist of grades K--8 and have approximately 220 students. There is an archaeological site on the northeast corner of the parcel, but that area is left as natural open space. A wash (100-year floodplain) flows from the north of the property to the south, but there are no buildings that encroach on this wash. However,there is a driveway which crosses the wash and a culvert crossing will be used to mitigate this impact. Pages 2 and 3 of the development plan illustrate the phases of this project. Phase I will consist of the Parish Hall Sanctuary, Reception Wing, Office Wing, and parking. Phase II will consist of a future sanctuary, the school, and more parking. Page 2 of the development plan illustrates a proposed future road alignment of La Cholla Boulevard that will be done under as a separate project. This future alignment will encroach on the property lines, but not the 100-year floodplain or the archaeological site. Tangerine Corridor Overlay District The applicant has conducted a viewshed analysis in compliance with Section 10-003 of the OVZCR. Twenty-one photographs were taken from the roadway frontage of the property at intervals, documenting existing visual resources on and across the proposed development site. The viewshed from Tangerine Road will not be ignificantly affected by the proposed building height of 25 feet and tower height of 34 feet. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 4 ACCESS/TRAFFIC: Access to the site is proposed from three locations. There will be one from Como Road, and two future access points; one from La Cholla Boulevard and the other one from Limewood Drive. At present both Limewood Drive and Como Road is not paved up to their access points. This development is required to pave 24' minimum pavement on both roads. Como Road will be paved with the first phase and Limewood Drive will be paved with second phase. This project will install a 12' wide 200' long right turn deceleration lane with a 250' taper on Tangerine Road at the intersection of Tangerine and Como Roads. A traffic analysis was prepared for this project. At full build out, the project is expected to generate 945 trips per day entering and exiting the site. Of these, about 221 trips will occur during the AM peak hour and 62 will occur during PM peak hour. DRAINAGE: The drainage concept shown on the development plan submitted on June 1, 1999 has been changed significantly compared to what was approved by DRB. New concentration points have been added (2.2, 4.3 1 through 4.3 4), others have been eliminated (2.1E through 2.3E, 2.4 through 2.9, 4.2E, and 4.3 through 4.8), and dip crossing for the driveway off Como Road and the splash pad at concentration point 2.6 have been eliminated. No explanation was given for these changes. In order for Staff to recommend approval of the development plan vith the new drainage concept, a revised drainage report is required and Staff will need two weeks to review and comment on the new drainage concept. GRADING: Grading will only be limited to the locations of proposed parking lots, buildings and driveways. This project will be phased in. The development plan is in compliance with Oro Valley grading ordinance. This project is within the proposed critical habitat for the Cactus Ferruginous Pygmy Owl. GENERAL PLAN CONFORMANCE: Oro Valley has designated this area as acceptable for rural low-density residential uses (R-LDR). The Plan denotes "areas of large lot single family development ...desirable in a rural environment". This is the lowest intensity land use designation category in the General Plan,with density from 0-0.3 dwelling units per acre, and is identified as an "area where there is a desire to retain a rural lifestyle or where protection of the natural environment is necessary". The General Plan also established an Urban Growth Boundary (UGB) along the northern edge of the planning area. The site lies immediately north of the UGB, as shown on the attached map. The General Plan states that: "...any land north of the [urban growth] line should not receive any increase in density or land use intensity over what currently exists...the purpose...was to ensure rural character preservation of the land within the area...it is strongly recommended that the Town Council and other jurisdictions consider and honor the existing resident's wishes to maintain the rural character of the area. Additionally, increasing the intensity of development of this area over the next twenty years will continue the trend toward urban sprawl that the Focus 2020: Oro Valley General Plan is attempting to limit." TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 3 of 4 The Town Council approved the translational zoning for this property with the condition that no more than 30% of the 36-acre site may be developed, which meets the intent of the UGB. The development plan before you, even with phase two,meets this criterion. Another issue is the increase of intensity associated with the proposed school. This will be addressed in detail with the CUP that has been requested for the school. Therefore Staff added the condition in Exhibit A to tie school portion of the development plan to approval of the CUP. DEVELOPMENT REVIEW BOARD ACTION: On May 11, 1999, the Development Review Board recommended approval of this development plan by a 6 — 0 vote. RECOMMENDATION: Staff has reviewed the request for a development plan for this parcel and recommends continuance in order to review the new drainage concept. SUGGESTED MOTION: I move to recommend approval of OV 12-99-06, Church of the Apostles Development Plan along with the ;onditions attached as Exhibit"A". OR I move to recommend approval of OV 12-99-06, Church of the Apostles Development Plan along with the conditions attached as Exhibit"A" and the following added conditions: OR I move to continue OV 12-99-06, Church of the Apostles Development Plan. ATTACHMENTS: 1. Exhibit"A"—Conditions for Approval 2. Reduced Copy of Development Plan Planni d Zoning Administrator // Town anager F:\OV\OV9\1999\12-99-06\DPTC.RPT EXHIBIT "A" OV 12-99-06 CONDITIONS FOR APPROVAL CHURCH OF THE APOSTLES DEVELOPMENT PLAN 1. The school will be included in phase two only if the Conditional Use Permit (CUP) is approved by Town Council. TOWN OF ORO VALLEY 10 COUNCIL COMMUNICATION MEETING DATE: June 16, 1999 TO: HONORABLE MAYOR& COUNCIL FROM: Dennis Silva, Jr., Planner I SUBJECT: OV12-99-06 CHURCH OF THE APOSTLES LANDSCAPE PLAN, LOCATED ON THE NORTHWEST CORNER OF TANGERINE ROAD AND LA CHOLLA BOULEVARD. BACKGROUND: The WLB Group, representing the Church of the Apostles requests Town Council approval of a landscape plan. The subject parcel is located within the newly annexed area of the Town known as La Cholla/Tangerine. The landscape plan illustrates the layout of the church and parochial school. SUMMARY: The subject parcel is 35.8 acres and its existing zoning is R1-144 and the applicant is proposing a church and a parochial school (subject to a CUP). Twenty-eight (28) acres will be open space and building coverage will be about one acre. The open space will be preserved in its natural state, which will provide for an adequate buffer between the adjacent properties, and the developed area will be landscaped with trees, shrubs, and groundcover. In addition, a number of Palo Verde trees will be preserved in place in and around the parking area. The parking lot islands will be landscaped as well as the perimeter of the developed area. There will also be mndscaping along the driveways and the proposed layout of the church and parochial school. The plant legend for this site is listed on Sheet 3. All of the proposed plants are listed in the Oro Valley Plant List and/or the ADWR Plant list. GENERAL PLAN CONFORMANCE: This project complies with Policy 9.1H of the General Plan ensuring that the landscaping preserves and enhances the ecological and scenic qualities. This is done with the natural desert landscape surrounding the proposed church and school. DEVELOPMENT REVIEW BOARD ACTION: On May 11, 1999,the Development Review Board recommended approval of this landscape plan by a 6—0 vote. RECOMMENDATION: Staff has reviewed the request for a landscape plan for this parcel and recommends approval along with the condition attached as Exhibit"A." SUGGESTED MOTION: I move to recommend approval of OV 12-99-06, Church of the Apostles Landscape Plan along with the condition trached as Exhibit"A." OR TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 I move to recommend approval of OV 12-99-06, Church of the Apostles Landscape Plan along with the conditions attached as Exhibit"A" and the following added conditions: OR I move to continue OV 12-99-06, Church of the Apostles Landscape Plan. ATTACHMENTS: 1. Exhibit"A"—Conditions for Approval 2. Reduced Copy of Landscape Plan Pl. ' d ZoningAdministrator 4 own Manager F:\OV\OV9\1999\12-99-06\DPTC.RPT EXHIBIT "A" OV12-99-06 CONDITIONS FOR APPROVAL CHURCH OF THE APOSTLES LANDSCAPE PLAN 1. Per Section 14-207, all graded areas not landscaped, stabilized or developed upon expiration of the grading permit shall be revegetated in conformance with the following standards within 30 days of expiration. The treatment of all graded areas shall require the approval of the Development Review Board. TOWN OF ORO VALLEY FI ) COUNCIL COMMUNICATION MEETING DATE: June 16, 1999 TO: HONORABLE MAYOR& COUNCIL FROM: Kathryn Cuvelier, CMC Town Clerk SUBJECT: Council member Liaison positions SUMMARY: As a result of the Council Retreat held on June 5th, the following liaison positions were suggested: Wayne Bryant— Fran LaSala - Park's & Recreation Advisory Board Development Review Board Water Utility Commission Finance & Budget Committee Planning & Zoning Commission Dick Johnson— Paul Loomis Capital Improvements Program Pima Association of Governments Governmental Liaison Greater Tucson Economic Council Library Advisory Committee Metropolitan Tucson Convention&Visitor's Bureau Paul Parisi— The Chamber Serving Northern Pima County Fire Advisory Committee Police Liaison Pima Association of Governments (Alternate) SUGGESTED MOTION: I MOVE to approve the Council Member Liaison positions as listed above. _ii__/: c Ctx,w14:L Department He 411011P/ / vw2.5t-- Town Manager 1 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE 06/16/99 TO: HONORABLE MAYOR AND COUNCIL FROM: Dan L. Dudley, Town Attorney SUBJECT: Resolution 99-63 , Authorizing the Execution of an Intergovernmental Agreement with Amphitheater School District re: Transfer of Land to Amphitheater Unified School District and Joint Use of Certain Facilities at that New School SUMMARY: On July 6, 1994, pursuant to Ordinance (0)94-15, Rancho Vistoso Neighborhood 7, Parcel K, from R-1-144 Planned Area Development MDR was rezoned. As a part of that rezoning, 4.90+ acres was dedicated to the Town for subsequent conveyance to Amphitheater Unified School District for parks/recreational purposes with direction to staff to develop deed restrictions compatible with the school district's needs. Amphitheater Unified School District is on a fast track to build a school at that site with the school scheduled to open in July of 2000. At a previous meeting of this Council, Amphitheater Unified School District presented an overview of that school project. Pursuant to direction of this Council, an IGA has been developed and is currently being reviewed by the school board's attorney. Contemporaneously, with the opening of the school, joint use facilities will be made available to the citizens of the Town of Oro Valley, as well as to the school district. Included among those joint use facilities will be a ball field located on the 4.90+ acres deeded to Amphitheater Unified School District by the Town and on a temporary basis a nature park which ultimately will be converted to additional ball fields and recreational areas for the district and the Town. The joint use facilities that will be made available by the district to the Town will include exterior restrooms and children's playground and an interior multi-purpose room. The Town will be required to share in the cost of the maintenance of those facilities on a prorated basis based upon the extent of the Town's use. The Town will be charged at a reduced or discounted rate from the rates normally charged by the school district. ATTACHMENTS: None, however, when the agreement is in final form, a copy will be provided. FISCAL IMPACT: RECOMMENDATIONS: It is recommended that the Council, by attached Resolution 99- 63 , authorize the Mayor to execute the IGA as submitted to the Council. SUGGESTED MOTION: I move that we accept the recommendation of the Town Attorney as stated. or I move that we deny the recommendation of the Town Attorney as stated. A_ AMR S gn . .re f Department ;1 ad rano ,Fr's RESOLUTION (R) 99-63 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT FOR THE JOINT USE OF FACILITIES OF AMPHITHEATER UNIFIED SCHOOL DISTRICT NO. 10 OF PIMA COUNTY BY THE TOWN OF ORO VALLEY. WHEREAS, the Town of Oro Valley has the responsibility for the welfare of its citizens; and WHEREAS, it has been determined that it is in the best interests of the Town and its citizens to enter into an intergovernmental agreement for the joint use of certain facilities of Amphitheater Unified School District No. 10 of Pima County; and WHEREAS, the approval of the execution of the attached intergovernmental agreement will further this goal, and is hereby determined to be in furtherance of the public heath, safety and welfare of the citizens of the Town; NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA AS FOLLOWS: 1. That the attached intergovernmental agreement is hereby approved. 2. That the Mayor of the Town of Oro Valley and all necessary administrative officials and employees are hereby directed and authorized to take all necessary steps related to the execution of said intergovernmental agreement. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 16 day of JUNE , 1999. TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Dan L. Dudley, Town Attorney \a TOWN OF ORO VALLEY COUNCIL COMMUNICATION (SUPPLEMENTAL) MEETING DATE 06/16/99 TO: HONORABLE MAYOR AND COUNCIL FROM: Dan L. Dudley, Town Attorney SUBJECT: Resolution 99-63, Authorizing the Execution of an Intergovernmental Agreement with Amphitheater School District re: Transfer of Land to Amphitheater Unified School District and Joint Use of Certain Facilities at that New School SUMMARY: • Purpose - Joint use of school/park/recreational facilities in Rancho Vistoso. • Term is for twenty (20) years with successive renewal periods. • Requires that certain facilities, including the 4.93 acres deeded by the Town of Oro Valley and certain other facilities of the school be available for park recreational use. • Require the School District to design and build a ball field and a nature trail on the 4.93 deeded acres. • Provides for the use of 4.93 acres, including ball field and nature trail, on a joint use basis by both the Town and the school district. Also provides for the limited use of certain interior recreational facilities of the school, including the multi-purpose room. • Provides for a cost-sharing system for the routine maintenance and operating costs of the ball field, nature trail and other recreational facilities located on the 4.93 acres and the school's exterior restrooms. • Provides for a system of resolving disputes utilizing the School District Superintendent and the Town Manager. ATTACHMENTS: Copy of recommended IGA by and between the Town of Oro Valley and Amphitheater Unified School District. FISCAL IMPACT: RECOMMENDATIONS: It is recommended that the Council, by attached Resolution 99-63, authorize the Mayor to execute the IGA as submitted to the Council. SUGGESTED MOTION: I move that we accept the recommendation of the Town Attorney as stated. or I move that we deny the recommendation of the Town Attorney as stated. II _. c /L Si, ature of Depart nt He47 L2 14 own Manager's eview INTERGOVERNMENTAL AGREEMENT FOR THE JOINT USE OF AMPHITHEATER SCHOOL DISTRICT FACILITIES BY THE TOWN OF ORO VALLEY This Intergovernmental Agreement is entered into pursuant to Section 15-342(13), Section 11- 952, Section 15-363, and Section 15-364 of the Arizona Revised Statutes between Amphitheater School District of Pima County, Arizona, a political subdivision of the state of Arizona, hereinafter referred to as the "District" and the Town of Oro Valley, a political subdivision of the state of Arizona, hereinafter referred to as the "Town". RECITALS WHEREAS, the Town and the District are mutually interested in jointly using certain such school facilities (hereinafter referred to as "Designated Facilities") of the District; and WHEREAS, it is to the benefit of the citizens of the Oro Valley and Amphitheater community that school facilities be made available to the Town and residents of the Town for park, leisure and recreational purposes; and it is to the benefit of the community that the Designated Facilities be made available for Town use; and WHEREAS, the District currently owns approximately 10 acres on Woodburne Avenue, located in Rancho Vistoso, within the Town limits ("the School Site"); and WHEREAS, the District is presently in the process of designing and constructing an elementary school on the School Site; and WHEREAS, pursuant to Town of Oro Valley Ordinance No. (0)94-15, OV9-94-2, 4.9 acres adjacent to the School Site ("the 4.9 acres") was dedicated to the Town for subsequent conveyance to Amphitheater School District for park/recreational purposes; and WHEREAS, the Town is conveying the 4.9 acres contemporaneous herewith to the District subject to the conditions set forth herein; and WHEREAS, pursuant to A.R.S. § 11-951 et. seq., governmental entities are empowered to jointly exercise any power common to the contracting parties and may enter into agreements with one another for joint or cooperative action; and WHEREAS, pursuant to A.R.S. § 15-363 et. seq., a school district governing board may operate school buildings and grounds for the purpose of providing public play and recreational activities; and WHEREAS, the District desires to permit use of its property by the public at large to the extent practicable given school needs, while minimizing financial impact upon the educational functions of the district or upon district taxpayers; and WHEREAS, pursuant to A.R.S. § 15-364, counties, cities and schools may enter into agreements for the construction, development, cooperative maintenance, operation and use of parks and Amphitheater Unified School District/ Town of Oro Valley IGA Re: Woodburne Ave.Elementary School Site Page 2 of 16 recreational facilities on properties used for public school purposes and under control of school districts; NOW THEREFORE, for and in consideration of the mutual promises and agreements of the Parties herein contained, it is agreed as follows: I. PURPOSE The purpose of the Agreement is to enhance the elementary school to be built by the District, to provide for public park/recreation, and to set forth the rights and responsibilities of the parties relating to public or Town use of the Designated Facilities. H. EFFECTIVE DATE AND TERM This Agreement shall be effective following execution and approval by the governing bodies of the Parties, beginning on the date it is recorded with the Pima County Recorder. To the extent permitted by law, this agreement shall remain in effect for twenty years following the date of its recording with the Pima County Recorder. This Agreement may be renewed by the Parties subject to the deed restrictions as contained in Exhibit 1 and then existing District policy and procedures for successive 20 year renewal periods to the fullest extent provided by law. III. OBLIGATIONS OF THE DISTRICT A. The District will make Designated Facilities available for public recreation and use of the Town as described in Section V herein. Use of district facilities shall be secured through Amphitheater Unified School District/ Town of Oro Valley IGA Re: Woodburne Ave.Elementary School Site Page 3of16 the District's Facility Usage Office, in accordance with District policy and procedures, as they may be amended. B. The District shall construct school facilities on the 4.9 acres. The facilities constructed on the 4.9 acres shall include a playing field and a nature walk, which shall be available for recreational public use, as described herein. Completion of the playing field and nature walk shall be contemporaneous with or precede the opening of the District's elementary school on the School Site. IV. OBLIGATIONS OF THE TOWN A. The Town will convey the 4.9 acres more particularly described in Exhibit 1 to the District with deed restrictions as contained in Exhibit 1. B. The Town may provide public recreation activities and programs. C. The Town will compensate the District for any damages to the Designated Facilities incurred by the Town during its use of those facilities. In addition, the Town shall share in the increased costs of maintaining certain recreational elements of the School Site and the 4.9 acres, as determined by the Town Manager and Superintendent of the District based upon the Town's use of those recreational elements. Amphitheater Unified School District/ Town of Oro Valley IGA Re: Woodburne Ave.Elementary School Site Page 4 of 16 V. USE OF FACILITIES A. The Town and District acknowledge that all the facilities described under this Agreement are public school facilities to be used for public school purposes as determined by the District. School-related activities shall have priority over other uses of the facilities. B. The Designated Facilities shall be comprised of two types of facilities. Type "A" facilities shall include all playground and recreational facilities on the exterior of the school ("Recreational Facilities"), including the exterior men's and women's restrooms servicing the playing field. Type "B" facilities shall include certain interior facilities available for public use. C. Type "A" Designated Facilities shall be available for public recreational/park purposes and by the Town when not used for school purposes, with the exception of repair time, as determined by the District. Such use may be obtained through the District's normal policies and procedures relating to public use of its facilities ("District Use Policy"), as they may be amended. D. The Town may obtain use of Type "B" "District Facilities" in accordance with District Use Policy, as amended. This includes submission of a completed reservation form of the District hereinafter referred to as a"Use Agreement". Amphitheater Unified School District/ Town of Oro Valley IGA Re: Woodburne Ave.Elementary School Site Page 5 of 16 E. The Town shall endeavor to schedule its planned uses of Designated Facilities as far in advance as is practicable. VI. FEES AND EXPENSES A. Persons or groups using Designated Facilities shall be responsible for lease or expense fees associated with their use, in accordance with District Use Policy and Use Agreements. Nothing in this agreement shall be construed to hold the Town responsible for the fees of third persons or groups using the Designated Facilities. B. Official Town use of the Designated Facilities shall be at a reduced fee, consisting of the direct labor and material costs incurred by the District as a result of the Town's use. The District shall not charge a lease fee to the Town. VII. MAINTENANCE AND OPERATION COSTS A. Except as otherwise provided herein, the District will be responsible for routine maintenance and operating costs of the Designated Facilities to insure their safe and useful condition during regular operating hours. B. The Parties agree that, as a result of the Town's and the public's use of the Designated Facilities, the cost of maintaining those facilities will increase. The Parties agree that the Town will either provide staff and materials for the increased maintenance of those facilities associated with the Town's use, or, at the Town's election, the Town will Amphitheater Unified School District/ Town of Oro Valley IGA Re: Woodburne Ave.Elementary School Site Page 6 of 16 reimburse the District for its actual and direct costs associated with increased maintenance due to the Town's use. C. If the Town observes any safety hazards at the District's Designated Facilities, they shall notify the District immediately and follow up with written notification. VIII. ADMINISTRATION OF AGREEMENT A. Each party shall designate a representative or representatives who shall be jointly responsible for developing procedures to be utilized in implementing this Agreement, processing Use Agreements for Designated Facilities, and providing other administrative services as necessary. Any disputes arising under this Agreement which cannot be resolved by the above mentioned representatives shall be referred to the District Superintendent and the Town Manager or their respective designees for joint resolution. Amphitheater Unified School District/ Town of Oro Valley IGA Re: Woodburne Ave.Elementary School Site Page 7 of 16 IX. PURCHASE AND INSTALLATION OF EQUIPMENT The Town may purchase and install equipment in conjunction with its use of the Designated Facilities. All costs of such purchase and installations shall be borne by the Town unless otherwise agreed in writing. The District shall have the right to set standards for location, design safety and other aspects of such purchase and installation, and such standards will be adhered to by the Town. Any agreement for purchase or installation of equipment shall specify the ownership status of such property subsequent to this installation. Where an agreement for purchase or installation does not specify such ownership status, the Town shall be deemed to have retained ownership and shall have the right to remove the equipment upon termination of this Agreement, but shall be liable for any damage caused to the District's property caused by such removal. In the event that an agreement specifies that such equipment shall remain the property of the District, it shall be deemed consideration for the Town's use of the facilities. X. COMPLIANCE WITH LAWS The parties shall comply with all applicable federal, state and local laws, rules, regulations, standards and executive orders, without limitation to those designated within this Agreement. The laws and regulations of the State of Arizona shall govern the rights of the parties, the performance of this Agreement and any disputes hereunder. Any action relating to this Agreement shall be brought in an Arizona court. a. Anti Discrimination. The provisions of A.R.S. § 41-1463 and Executive Order Number 75-5 issued by the Governor of the State of Arizona are incorporated by this reference as a part of this Intergovernmental Agreement. Amphitheater Unified School District/ Town of Oro Valley IGA Re: Woodburn Ave.Elementary School Site Page 8 of 16 b. Americans with Disabilities Act. All Project facilities shall be constructed and operated in compliance with all applicable provisions of the Americans with Disabilities Act (Public Law 10 1 -3 3 6, 42 U. S. C. 12101-12213) and all applicable federal regulations under the Act, including 28 CFR Parts 35 and 36. XI. NOTIFICATION Unless other forms or persons are designated otherwise, all notices or demands upon any party to this agreement shall be in writing and shall be delivered in person or sent by mail addressed as follows, unless designated: To Amphitheater Unified School District: To Town of Oro Valley: Todd A. Jaeger, Assoc. Supt. Dan Dudley, Town Attorney Amphitheater Unified School District Town of Oro Valley 701 West Wetmore Road 11000 N. La Canada Dr. Tucson, Arizona 85705 Oro Valley, AZ 85737 XII. CONSTRUCTION OF AGREEMENT A. Entire Agreement. This instrument constitutes the entire agreement between the parties pertaining to the subject matter hereof, and all prior or contemporaneous agreements and understandings, oral or written, are hereby superseded and merged herein. B. Amendment. This agreement shall not be modified, amended, altered or changed except by written agreement signed by both parties. C. Construction and Interpretation. All provisions of this Agreement shall be construed to be consistent with the intention of the parties as expressed in the recitals hereof. Amphitheater Unified School District/ Town of Oro Valley IGA Re: Woodburne Ave.Elementary School Site Page 9 of 16 D. Captions and headings. Captions and headings are for index purposes only and shall not be used in construing this Agreement. E. Severability. In the event that any provision of this Agreement or the application thereof is declared invalid or void by statute or judicial decision, such action shall have no effect on other provisions and their application which can be given effect without the invalid or void provision or application, and to this extent the provisions of the Agreement are severable. In the event that any provision of this Agreement is declared invalid or void, the parties agree to meet promptly upon request of the other party in an attempt to reach an agreement on a substitute provision. XIII. LEGAL JURISDICTION Nothing in this Intergovernmental Agreement shall be construed as either limiting or extending the legal jurisdiction of The Town or District. XIV. NO JOINT VENTURE It is not intended by this Intergovernmental Agreement to, and nothing contained in this Intergovernmental Agreement shall be construed to, create any partnership, joint venture or employment relationship between the parties or create any employer-employee relationship between the District and any Town employees, or between the Town and any District employees. Neither party shall be liable for any debts, accounts, obligations nor other liabilities whatsoever of the other, including (without limitation) the other party's obligation to withhold Social Security Amphitheater Unified School District/ Town of Oro Valley IGA Re: Woodburn Ave.Elementary School Site Page 10 of 16 and income taxes for itself or any of its employees. XV. NO THIRD PARTY BENEFICIARIES This Agreement is not intended to and shall not create any right in any person or entity as a third party beneficiary. XVI. WAIVER Waiver by either party of any breach of any term, covenant or condition herein contained shall not be deemed a waiver of any other term, covenant or condition, or any subsequent breach of the same or any other term, covenant, or condition herein contained. XVII. FORCE MAJEURE A party shall not be in default under this Agreement if it does not fulfill any of its obligations under this Agreement because it is prevented or delayed in doing so by reason of uncontrollable forces. The term "uncontrollable forces" shall mean, for the purpose of this Agreement, any cause beyond the control of the party affected, including but not limited to failure of facilities, breakage or accident to machinery or transmission facilities, weather conditions, flood, earthquake, lightning, fire, epidemic, war, riot, civil disturbance, sabotage, strike, lockout, labor dispute, boycott, material or energy shortage, casualty loss, acts of God, or action or non-action by governmental bodies in approving or failing to act upon applications for approvals or permits which are not due to the negligence or willful action of the parties, order of any government officer or court (excluding orders promulgated by the parties themselves), and declared local, Amphitheater Unified School District/ Town of Oro Valley IGA Re: Woodburne Ave.Elementary School Site Page 11 of 16 state or national emergency, which, by exercise of due diligence and foresight, such party could not reasonably have been expected to avoid. Either party rendered unable to fulfill any obligations by reason of uncontrollable forces shall exercise due diligence to remove such inability with all reasonable dispatch. XVIII. REMEDIES Either party may pursue any remedies provided by law for the breach of this Agreement. No right or remedy is intended to be exclusive of any other right or remedy and each shall be cumulative and in addition to any other right or remedy existing at law or in equity or by virtue of this Agreement. XIX. TERMINATION A. For cause. A party may terminate this Agreement for material breach of the Agreement by the other party. Prior to any termination under this paragraph, the party allegedly in default shall be given written notice by the other party of the nature of the alleged default. The party said to be in default shall have forty-five days to cure the default. If the default is not cured within that time, the other party may terminate this Agreement. Any such termination shall not relieve either party from liabilities or costs already incurred under this Agreement or affect the respective rights of the parties or the public as set forth in the deed attached hereto as Exhibit 1. B. At will. This Intergovernmental Agreement may be terminated by the Town or District by giving sixty days written notice. Such termination shall not relieve either party from those Amphitheater Unified School District/ Town of Oro Valley IGA Re: Woodburne Ave.Elementary School Site Page 12 of 16 liabilities or costs already incurred under this Intergovernmental Agreement. C. A.R.S. § 38-511. This Intergovernmental Agreement is subject to the provisions of A.R.S. § 38-511. D. Non-appropriation. It is acknowledged that all obligations of the Town and District hereunder to make payments to or to incur costs for the specified projects shall be subject to annual appropriation by the respective governing bodies and to any limitation imposed by budget laws or other applicable state or local law or regulation, and are undertaken subject to and in accordance with such processes and constitutional limitations. XX. NON-ASSIGNMENT Neither party may at any time assign this Agreement without the prior written consent of the other. XXI. INSURANCE Each party shall secure and maintain comprehensive liability insurance coverage with combined single limit coverage in the amount not less than one million dollars ($1,000,000) for bodily injury and property damage or one million dollars ($1,000,000) for bodily injury and one million dollars ($1,000,000) for property damage. Coverage must be provided under such policy(ies) for premises/operations, independent contractors, products/completed operations and contractual liability. Each party shall, upon request, provide evidence of said coverage to the other. Amphitheater Unified School District/ Town of Oro Valley IGA Re: Woodburne Ave.Elementary School Site Page 13 of 16 XXII. INDEMNIFICATION A. Mutual Indemnity. To the fullest extent permitted by law, each party to this Agreement shall indemnify, defend and hold the other party, its governing board or body, officers, departments, employees and agents, harmless from and against any and all suits, actions, legal or administrative proceedings, claims, demands, hens, losses, fines or penalties, damages, liability, interest, attorney's, consultant's and accountant's fees or costs and expenses of whatsoever kind and nature, resulting from or arising out of any act or omission of the indemnifying party, its agents, employees or anyone acting under its direction or control, whether intentional, negligent, grossly negligent, or amounting to a breach of contract, in connection with or incident to the performance of this Agreement. B. Preexisting conditions. To the fullest extent permitted by law, each party to this Agreement shall indemnify, defend and hold the other party, its governing board or body, officers, departments, employees and agents, harmless from and against any claims and damages, as fully set out above in paragraph A above, resulting from or arising out of the existence of any substance, material or waste, regulated pursuant to federal, state or local environmental laws, regulations or ordinances, that is present on, in or below or originated from property owned or controlled by the indemnifying party prior to the execution of this Intergovernmental Agreement. C. Notice. Each party shall notify the other in writing within thirty (30) days of the receipt of Amphitheater Unified School District/ Town of Oro Valley IGA Re: Woodburne Ave.Elementary School Site Page 14 of 16 any claim, demands, suits or judgments against the receiving party for which the party intends to invoke the provisions of this Article. Each party shall keep the other party informed on a current basis of its defense of any claims, demands, suits, or judgments under this Article. D. Negligence Of Indemnified Party. The obligations under this Article shall not extend to the negligence of the indemnified party, its agents, employees or indemnitee. E. Survival Of Termination. This Article shall survive the termination, cancellation or revocation, whether in whole or in part, of this Intergovernmental Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the date first appearing. TOWN OF ORO VALLEY AMPHITHEATER UNIFIED SCHOOL DISTRICT NO. 10 OF PIMA COUNTY BY: BY: Paul H. Loomis, Mayor Dr. Richard Scott Governing Board President Date: , 1999 Date: , 1999 ATTEST: ATTEST: Kathryn E. Cuvelier, Town Clerk Gary Woodard, Governing Board Vice President Amphitheater Unified School District/ Town of Oro Valley IGA Re: Woodburne Ave.Elementary School Site Page 15 of 16 APPROVED AS TO FORM: APPROVED AS TO FORM: Agri. Dan L. Dudley, own Attorney Todd A. Jaeger, District Counsel attch: Exhibit 1 Amphitheater Unified School District/ Town of Oro Valley IGA Re: Woodburne Ave.Elementary School Site Page 16 of 16 EXHIBIT 1 QUIT CLAIM DEED Effective Date: County and State where property is located: PIMA COUNTY, ARIZONA GRANTOR(Name, Address and ZIP Code) GRANTEE (Name, Address and ZIP Code) Amphitheater Unified School District No. 10 THE TOWN OF ORO VALLEY, ARIZONA of Pima County EXEMPT A-3 Subject Real Property (Legal Description) See Attached"EXHIBIT A" For valuable consideration, Grantor quit claims to Grantee all right, title and interest of Grantor in Subject Real Property together with all rights and privileges appurtenant or to become appurtenant to Subject Real Property on effective date thereof subject to said property being used in perpetuity for park and recreational use by the Town of Oro Valley and Amphitheater Unified School District No. 10 of Pima County. Signature of Grantor STATE OF: ARIZONA Acknowledgment of Signature of Notary Public COUNTY OF: PIMA Date of this acknowledgment: This instrument was acknowledged before me this date by the persons above subscribed and if subscribed in a representative capacity then for the principle named and in the capacity indicated. STATE OF: ARIZONA Acknowledgment of Signature of Notary Public COUNTY OF: PIMA Date of this acknowledgment: This instrument was acknowledged Notary Expiration Date: before me this date by the persons above subscribed and if subscribed in a representative capacity then for the principle named and in the _ capacity indicated. 13 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE 06/16/99 TO: HONORABLE MAYOR AND COUNCIL FROM: Dan L. Dudley, Town Attorney SUBJECT: Resolution 99- 64 , Authorizing the Execution of a Quit-Claim Deed of 4.90+ Acre Parcel in Rancho Vistoso Neighborhood 7 from the Town to Amphitheater Unified School District SUMMARY: On July 6, 1994, pursuant to Ordinance (0)94-15, Rancho Vistoso Neighborhood 7, Parcel K, from R-1-144 Planned Area Development MDR was rezoned. As a part of that rezoning, 4.90+ acres was dedicated to the Town for subsequent conveyance to Amphitheater Unified School District for parks/recreational purposes with direction to staff to develop deed restrictions compatible with the school district's needs. Amphitheater Unified School District is on a fast track to build a school at that site with the school scheduled to open in July of 2000. At a previous meeting of this Council, Amphitheater School District presented an overview of that school project. Pursuant to direction of this Council, a Quit-Claim Deed was prepared. A Quit-Claim Deed is a deed which does not warrant title but merely transfers whatever interest the Town may have in the property to the grantee. ATTACHMENTS: 1) Quit-Claim Deed to Amphitheater Unified School District FISCAL IMPACT: RECOMMENDATIONS: It is recommended that the Council, by attached Resolution 99- 64 , authorize the Mayor and any and all other appropriate Town officials to take such action as is necessary to transfer by Quit-Claim Deed the 4.90+ acre parcel referred to above. SUGGESTED MOTION: I move that we accept the recommendation of the Town Attorney as stated. or I move that we deny the recommendation of the Town Attorney as stated. OS* 41." / Sign. .re ,f Department r"ea I 1/ I � - Ti � aa: rs RESOLUTION (R) 99- 64 A RESOLUTION OF THE TOWN COUCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING THE EXECUTION OF A QUIT-CLAIM DEED TO AMPHITHEATER UNIFIED SCHOOL DISTRICT NO. 10 OF PIMA COUNTY. WHEREAS, the Town of Oro Valley has the responsibility for the welfare of its citizens; and WHEREAS, it has been determined that it is in the best interests of the Town and its citizens to quit-claim a parcel of property approximately 4.90 acres in size located in Rancho Vistoso Neighborhood 7, Parcel K, to the Amphitheater Unified School District for parks/recreational purposes; and WHEREAS, the approval of the execution of the deed will further this goal, and is hereby determined to be in furtherance of the public heath, safety and welfare of the citizens of the Town; NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA AS FOLLOWS: 1. That the attached deed is hereby approved. 2. That the Mayor of the Town of Oro Valley and all necessary administrative officials and employees are hereby directed and authorized to take all necessary steps related to the execution of said deed. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 16 day of JUNE , 1999. TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Dan L. Dudley, Town Attorney QUIT CLAIM DEED Effective Date: County and State where property is located: PIMA COUNTY, ARIZONA GRANTOR(Name, Address and ZIP Code) GRANTEE (Name, Address and ZIP Code) Amphitheater Unified School District No. 10 THE TOWN OF ORO VALLEY, ARIZONA of Pima County EXEMPT A-3 Subject Real Property (Legal Description) See Attached "EXHIBIT A" For valuable consideration, Grantor quit claims to Grantee all right,title and interest of Grantor in Subject Real Property together with all rights and privileges appurtenant or to become appurtenant to Subject Real Property on effective date thereof. Signature of Grantor STATE OF: ARIZONA Acknowledgment of Signature of Notary Public COUNTY OF: PIMA Date of this acknowledgment: This instrument was acknowledged before me this date by the persons above subscribed and if subscribed in a representative capacity then for the principle named and in the capacity indicated. _ STATE OF: ARIZONA Acknowledgment of Signature of Notary Public COUNTY OF: PIMA Date of this acknowledgment: This instrument was acknowledged Notary Expiration Date: before me this date by the persons above subscribed and if subscribed in a representative capacity then for the principle named and in the capacity indicated. Q.3Vzvyy\ TOWN OF ORO VALLEY COUNCIL COMMUNICATION (SUPPLEMENTAL) MEETING DATE 06/16/99 TO: HONORABLE MAYOR AND COUNCIL FROM: Dan L. Dudley, Town Attorney SUBJECT: Resolution 99-64, Authorizing the Execution of a Quit-Claim Deed of 4.93 Acre to Amphitheater Unified School District No. 10 of Pima County SUMMARY: • Deed of 4.93 Acres to Amphitheater Unified School No. 10 of Pima County to be used in perpetuity for park and recreational use by the Town and the School District. ATTACHMENTS: Modified Quit-Claim Deed with legal description. FISCAL IMPACT: RECOMMENDATIONS: It is recommended that the Council, by attached Resolution 99-64, authorize the Mayor to execute the Deed as submitted to the Council. SUGGESTED MOTION: I move that we accept the recommendation of the Town Attorney as stated. or I move that we deny the recommendation of the Town Attorney as stated. alb I Sig• , r�of Departmen Fad r Town Manager' Rev ew QUIT CLAIM DEED Effective Date: County and State where property is located: PIMA COUNTY, ARIZONA GRANTOR(Name,Address and ZIP Code) GRANTEE (Name, Address and ZIP Code) Amphitheater Unified School District No. 10 THE TOWN OF ORO VALLEY, ARIZONA of Pima County EXEMPT A-3 Subject Real Property(Legal Description) See Attached"EXHIBIT A" For valuable consideration, Grantor quit claims to Grantee all right,title and interest of Grantor in Subject Real Property together with all rights and privileges appurtenant or to become appurtenant to Subject Real Property on effective date thereof subject to said property being used in perpetuity for park and recreational use by the Town of Oro Valley and Amphitheater Unified School District No. 10 of Pima County. Signature of Grantor STATE OF: ARIZONA Acknowledgment of Signature of Notary Public COUNTY OF: PIMA Date of this acknowledgment: This instrument was acknowledged before me this date by the persons above subscribed and if subscribed in a representative capacity then for the principle named and in the capacity indicated. STATE OF: ARIZONA Acknowledgment of Signature of Notary Public COUNTY OF: PIMA Date of this acknowledgment: This instrument was acknowledged Notary Expiration Date: before me this date by the persons above subscribed and if subscribed in a representative capacity then for the principle named and in the capacity indicated. - EXHIBIT A • July 24, 1827 I WO No. 193116.B-001-1003X • WAL.EGALS11931161PARK N7 ht • r • • : RANCHO VISTOSC Nm HeoRHOoa T - • PAC AREA That poen of Section 3e, Township 11 South, Range 13 East, Gila and Salt River Meridian, Pima County, d ea mow': COMMENCING at the Norih Ons'Qwrter1f of the said 8act o (N � n 30, THENCE N 88.50'40"E, along the North lire of the said Section 351 a dlalance of 182.38 . feet to the Northwest corner of Lot 147. RANCHO VIST080 NEIGHBORHOOD 7, UNIT 1,u rsoc dsd 1n Book 41 of Maps and Plots at Page 100, Pima County Recordes Office, Pima County, Ailtorna,• ,. THENCE S 0700'oQ"E,along the West line of the sold Subdivision, 446.87 teat,to the. to the POINT OF BeGINNING; THENCE continue S 0060010011E, along said West line, 199.91 feet TheticEs 31'04'00' E. along the said West tine, 132.E feet, to the Northeast =mar of tart Parcel rerortisd In docket 941GI at Page 009; THENCE N 00400100•W.along the North tine of the said Pard,713.63 feet, to the West of WQodbums Avenue, as recorded In Book 41 of Maps and Plata at Page 100; THENCE N 00°00'00"B, *Iona the said right.cf.wey, a distance of 330.00 fat THF-NCE N 90`00`00"E, 635.00 feat to the POINT OF BANNING; Coriaining 4.93 amps, more or less,Pre pad by. �t� .fir,..-- THE GROUP, . / .ri •.•,Y `'4:\ 1,4)1 Casa as E. se ftnsidec, R.LS. 7 .tef •.- Page 1 of 1 106 1 2 1 0 ( 9 COUNCIL COMMUNICATION TOWN OF ORO VALLEYMEETING DATE: June 9, 1999 14 TO: HONORABLE MAYOR & TOWN COUNCIL FROM: Chuck Sweet, Town Manager SUBJ: Proposal from Public Policy Associates, L.L.C. SUMMARY: The attached proposal from Mr. Scott Alexander of Public Policy Associates is designed to provide training for elected and appointed officials of the town who serve on the Town Council and appointed boards, commissions and committees. Mr. Alexander's proposal is outlines three different segments of the training which would involve an understanding of Oro Valley's powers and obligations under the state law, roles and responsibilities of each elected or appointed official, and an open segment for questions and practicing of parliamentary skills. Due to the deadline of the June 16th, 1999 agenda information, it is necessary to submit a supplemental report prior to the regular meeting as time permits. ATTACHMENTS: 1. Proposal by Mr. Scott Alexander, Public Policy Associates / / Chuck S - -t, Town Manager teat 525 E. Deone Circle lScott P.O.Tucson,AZ 85740 lexander (520)531-9488 FAX(520) 531-9489 Public Policy Associates e-mail:ragtime@azstarnet.com Yj Ll June 5, 1999 Hon. Paul Loomis, Mayor& Mr. Chuck Sweet,Town Manager Town of Oro Valley 11000 N. La Canada Drive Oro Valley, Arizona 85737 Gentlemen, I have been giving a great deal of thought to the workshops on governance we discussed at our meeting on May 27. As I understood the charge, these workshops should be designed to address the interests and needs of the citizens of Oro Valley who serve the Town as elected and appointed officials on its various councils, boards and committees. In our discussion, you indicated that the size of the body attending this kind of meeting might be as high as 40 in number. I am very aware that all of these people are voluntarily serving in these positions and attendance,at a meeting like this,will be voluntary as well. For that reason,I believe that the number of topics covered and the amount of time allocated should be reasonably limited. I think that the format should be as interactive as possible. It is very important that the participants easily adopt ownership of all outcomes developed in the course of the workshop. Prior to the first workshop, subject to your approval, I will develop a workbook to use in the course of our work. It will out line the areas to be covered and provide space for note taking and reflections by participants. Proposed Agenda Segment One I propose that the first segment be devoted to defining Oro Valley as a government within the structure of Arizona law with emphasis on the powers and obligations of the Town's government. With these facts on the table, I would then encourage a discussion defining Oro Valley as a community and its relationship to its government. I would encourage participants to recognize that community, in this context, consists of the sum of hundreds of sub-communities such as neighborhoods, churches, clubs and trade organizations. The goal of this discussion is a group determination of: • The value of the contributive efforts of citizen volunteers to both the government and the community of Oro Valley. • How pride in Oro Valley can be further developed so that all the residents easily adopt ownership of the community. • How pride in Oro Valley citizenship can encourage active participation in community activity. This first segment should take approximately 1.5 hours and be followed by a break with coffee or other drinks and light snacks. Segment Two This segment will be devoted to the nuts and bolts of public office. It will include an overview of what is required by federal and state laws as well as Oro Valley ordinances. All of this will be supported by documentation within the workbooks. Special emphasis will be given to what actions are and are not allowed by law including the principal of"expressio unius est exclusio alterius". Following this section, I suggest that we then enter an interactive discussion of parliamentary procedure aimed at building a general comfort level for operating within an accepted method for conducting the business of public office. The basics will be included in the workbooks and emphasis will be directed to: • The rules of by which each council,board or committee must operate together with a discussion about the extent to which each body is able to determine its own rules. • The absolute need for courtesy and decorum in the conduct of business and how the lack of civility can destroy the efficacy of any governing body. • The value of homework and preparation. • The value of dialogue and deliberation as opposed to debate. Seeking win—win solutions for the community rather than win—lose scenarios for personal gratification. • The fundamentals of framing issues so that each member understands the full meaning of the subject at hand. How to consider alternative approaches and the consequences of each. At the conclusion of this segment, I suggest we have lunch for approximately one-half hour and enter into segment three. Lunch Segment Three I propose that this part be rather free form. At its opening,members should be allowed to proffer any pent-up questions they may have developed during the morning and not previously asked. Once the questions have been resolved,I propose that the members of the workshop participate in one or more mock meetings to practice parliamentary skills. I might write a script with built-in errors to discuss and for the members to consider. I think this might be very instructive and fun. Before closing, I would invite an overall critique of our day's works and ask for suggestions for future action. ce ely, c Policy Ass• iates, LLC