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HomeMy WebLinkAboutPackets - Council Packets (1904)       **SECOND AMENDMENT (11/19/24, 10:30 AM) *AMENDED (11/14/24, 3:30 PM) AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION NOVEMBER 20, 2024 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE For information on public comment procedures, please see the instructions for in person and/or virtual speakers at the end of the agenda. To watch and/or listen to the public meeting online, please visit https://www.orovalleyaz.gov/town/departments/town-clerk/meetings-and-agendas Executive Sessions – Upon a vote of the majority of the Town Council, the Council may enter into Executive Sessions pursuant to Arizona Revised Statutes §38-431.03 (A)(3) to obtain legal advice on matters listed on the Agenda.        REGULAR SESSION AT OR AFTER 6:00 PM   CALL TO ORDER   ROLL CALL   PLEDGE OF ALLEGIANCE   UPCOMING MEETING ANNOUNCEMENTS   MAYOR AND COUNCIL REPORTS ON CURRENT EVENTS Spotlight on Youth   TOWN MANAGER'S REPORT ON CURRENT EVENTS   ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING   INFORMATIONAL ITEMS   CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card.   PRESENTATIONS   1.*Presentation and possible discussion of the Town's FY24/25 Quarterly Financial Update through September 2024   CONSENT AGENDA (Consideration and/or possible action)   A.Minutes - November 6, 2024   B.Resolution No. (R)24-39, approving the Agenda Committee assignment for the period of December 1, 2024 to February 28, 2025   C.Resolution No. (R)24-40, accepting a grant awarded by the Arizona State Parks Board under the Historic Preservation Heritage Fund Program for the Proctor-Leiber House Condition Assessment   REGULAR AGENDA   1.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING AN APPLICATION FOR A SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR DIBELLA'S BRUNCH N BOOZE, LOCATED AT 9630 N. ORACLE ROAD, STE #110   2.PUBLIC HEARING: ORDINANCE NO. (O)24-09, DISCUSSION AND POSSIBLE ACTION REGARDING THE PROPOSED ZONING CODE AMENDMENT TO REQUIRE A CONDITIONAL USE PERMIT FOR VEHICLE STORAGE FACILITIES AND ESTABLISH ASSOCIATED DEVELOPMENT STANDARDS. AMENDMENTS INVOLVE CHAPTER 23, ZONING DISTRICTS; CHAPTER 25, USE REGULATIONS; CHAPTER 31, DEFINITIONS, AND OTHER RELATED CHAPTERS   3.**MOTION TO RECONSIDER THE FOLLOWING ITEM FROM THE NOVEMBER 6, 2024 TOWN COUNCIL MEETING: DISCUSSION AND POSSIBLE ACTION REGARDING IMPROVEMENTS TO VISTOSO TRAILS NATURE PRESERVE   FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H)   ADJOURNMENT   POSTED: 11/13/24 at 5:00 p.m. by dt POSTED: 11/13/24 at 5:00 p.m. by dt AMENDED AGENDA POSTED: 11/14/24 at 5:00 p.m. by mrs SECOND AMENDED AGENDA POSTED: 11/19/24 at 11:00 a.m. by mrs The Mayor and Council may, at the discretion of the meeting chairperson, discuss any Agenda item. When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Council meeting at 229-4700. PUBLIC COMMENT ON AGENDA ITEMS The Town has modified its public comment procedures for its public bodies to allow for limited remote/virtual comment via Zoom. The public may provide comments remotely only on items posted as required Public Hearings, provided the speaker registers 24 hours prior to the meeting. For all other items, the public may complete a blue speaker card to be recognized in person by the Mayor, according to all other rules and procedures. Written comments can also be emailed to Town Clerk Michael Standish at mstandish@orovalleyaz.gov for distribution to the Town Council prior to the meeting. Further instructions to speakers are noted below. INSTRUCTIONS TO IN-PERSON SPEAKERS Members of the public shall be allowed to speak on posted public hearings and during Call to Audience when attending the meeting in person. The public may be allowed to speak on other posted items on the agenda at the discretion of the Mayor. If you wish to address the Town Council on any item(s) on this agenda, please complete a blue speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the blue speaker card which item number and topic you wish to speak on, or, if you wish to speak during Call to Audience, please specify what you wish to discuss. Please step forward to the podium when the Mayor calls on you to address the Council. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by Council. You will only be allowed to address the Council one time regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During Call to Audience, you may address the Council on any matter that is not on the agenda. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. INSTRUCTIONS TO VIRTUAL SPEAKERS FOR PUBLIC HEARINGS Members of the public may attend the meeting virtually and request to speak virtually on any agenda item that is listed as a Public Hearing. If you wish to address the Town Council virtually during any listed Public Hearing, please complete the online speaker form by clicking here https://forms.orovalleyaz.gov/forms/bluecard at least 24 hours prior to the start of the meeting. You must provide a valid email address in order to register. Town Staff will email you a link to the Zoom meeting the day of the meeting. After being recognized by the Mayor, staff will unmute your microphone access and you will have 3 minutes to address the Council. Further instructions regarding remote participation will be included in the email. Thank you for your cooperation.    Town Council Regular Session 1. Meeting Date:11/20/2024   Presentation and possible discussion of the Town's FY24/25 Quarterly Financial Update through September 2024 Subject *Presentation and possible discussion of the Town's FY24/25 Quarterly Financial Update through September 2024 Summary Please reference the attachments for this agenda item. Attachments Consolidated September 2024 Monthly Financial Report  Town Manager’s Office TOWN COUNCIL REPORT DATE: November 14, 2024 TO: Mayor and Council FROM: Jeff Wilkins, Town Manager David Gephart, Chief Financial Officer SUBJECT: September 2024 Financial Update This financial update is intended to provide an overview and status of revenues and expenditures for the Town’s selected funds through September 2024 for fiscal year 2024/25. Funds included in this financial update are the General Fund, Highway Fund, Community Center Fund and Capital Fund. Also included are the two enterprise funds, Water and Stormwater. Please note that all amounts are preliminary, un- audited and subject to change. Additionally, figures may not include any adjusting audit entries required at year-end. Please note the new format of the report. Pages 1-15 are the financial status reports for the funds. Appendix 1 and 2 provide further details on golf activity and contractor performance. Appendix 3 is the consolidated report of all Town funds. Appendix 4 is the General Fund sales tax collections. Appendix 5 is the General Fund state shared revenues. Appendix 6 is a breakdown of the Town’s outstanding debt service principal and interest payments. Appendix 7 is a summary of operating investment values and earnings by month. Appendix 8 lists the specific infrastructure projects that are eligible to receive funding from impact fees. General Fund Financial Status Fiscal Year to Date: September 2024 Revenues ` Amount Percent Local Sales Tax 6,463,748$ 6,111,437$ 28,708,825$ (22,597,388)$ 21% 27,162,352$ State Shared Revenues 5,548,900 4,977,991 20,432,937 (15,454,946) 24% 20,432,937 Licenses & Permits 479,518 382,064 1,673,022 (1,290,958) 23% 1,702,972 Grants 144,358 146,393 659,982 (513,589) 22% 659,982 Intergovernmental 173,834 184,860 1,981,555 (1,796,695) 9% 1,981,555 Charges for Service 795,635 767,327 2,966,467 (2,199,140) 26% 2,966,467 Other Revenue 412,581 705,847 684,000 21,847 103% 1,511,117 Total Revenues 14,018,574$ 13,275,920$ 57,106,788$ (43,830,868)$ 23% 56,417,382$ Uses Amount Percent Personnel Services 7,849,250$ 8,120,183$ 36,516,772$ 28,396,589$ 22% 36,516,772$ Operations and Maintenance 3,870,070 4,108,534 14,647,879 10,539,345 28% 14,647,879 Capital Outlay 34,939 26,982 623,400 596,418 4% 623,400 Transfers Out 4,636,644 3,673,126 9,403,341 5,730,215 39% 9,153,341 Total Uses 16,390,903$ 15,928,824$ 61,191,392$ 45,262,568$ 26% 60,941,392$ Change in Fund Balance Total Revenues 14,018,574$ 13,275,920$ 57,106,788$ 56,417,382$ 56,417,382$ Total Uses (16,390,903) (15,928,824) (61,191,392) (60,941,392) (60,941,392) Change in Fund Balance (2,372,329)$ (2,652,904)$ (4,084,604)$ (4,524,010)$ (4,524,010)$ Estimated Beginning Fund Balance 22,468,806$ Estimated Ending Fund Balance 18,384,202$ 17,944,796$ 17,944,796$ Note: The estimated ending fund balance exceeds the Town's 30% expenditure reserve policy by a margin of $2.4 million. Year End Estimate FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Actual Vs. Budget FY 2023/24 Actuals FY 2024/25 Actuals FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Actual Vs. Budget FY 2024/25 Budget Year End Estimate Year End Estimate Page 1 of 15 General Fund Financial Status Fiscal Year to Date: September 2024 Local Sales Tax Revenue Amount Percent Construction 1,567,254$ 1,089,960$ 5,875,681$ (4,785,721)$ 19% 4,359,839$ Utilities 1,054,330 1,123,695 4,097,824 (2,974,129) 27% 4,097,824 Retail 2,141,387 2,149,841 9,447,680 (7,297,839) 23% 9,330,848 Remote Seller 498,519 411,877 1,914,724 (1,502,847) 22% 1,858,361 Bed Tax 422,182 424,511 2,464,858 (2,040,346) 17% 2,517,463 Restaurant & Bar 600,661 609,412 2,726,271 (2,116,859) 22% 2,776,289 Other 179,416 302,140 1,465,987 (1,163,847) 21% 1,505,928 Cable Franchise - - 715,800 (715,800) - 715,800 Local Sales Tax Total 6,463,748$ 6,111,437$ 28,708,825$ (22,597,388)$ 21% 27,162,352$ State Shared Revenue Amount Percent State Income Tax 3,194,870$ 2,569,275$ 10,276,631$ (7,707,356)$ 25% 10,276,631$ State Sales Tax 1,764,688 1,751,102 7,300,876 (5,549,774) 24% 7,300,876 Vehicle License Tax 589,342 657,614 2,520,803 (1,863,189) 26% 2,520,803 Smart and Safe - - 334,627 (334,627) - 334,627 State Shared Total 5,548,900$ 4,977,991$ 20,432,937$ (15,454,946)$ 24% 20,432,937$ Total state shared revenues are performing as expected. FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Actual Vs. Budget Year End Estimate Year End Estimate FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Actual Vs. Budget Total local sales tax revenues are performing lower than expected primarily due to construction sales tax. Residential home construction has slowed compared to the previous year, as anticipated. Consequently, the year-end revenue estimate has been adjusted downward to reflect reduced commercial and residential construction activity in the first quarter. Retail and remote seller sales, although surpassing the prior year's performance, are trending slightly below initial projections for the first quarter. Both bed tax and restaurant/bar revenues are performing slightly better than originally anticipated. As a result, the year-end revenue estimates have been increased to account for this positive performance. The increase in bed tax revenue for the current year is primarily attributable to a timing difference in tax payments owed from the previous year. Please refer to Appendix 4 for a detailed breakdown of General Fund local sales tax collections. $2.6 $1.8 $0.7 $0.0 $0 $2 $4 $6 $8 $10 $12 State Income Tax State Sales Tax Vehicle License Tax Smart and SafeMillions FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget $1.1 $1.1 $2.1 $0.4 $0.4 $0.6 $0.3 $0.0$0 $2 $4 $6 $8 $10 Millions FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Page 2 of 15 General Fund Financial Status Fiscal Year to Date: September 2024 Licenses & Permits Revenue Amount Percent Business Licenses & Permits 8,490$ 12,515$ 200,200$ (187,685)$ 6% 200,200$ Residential Building Permits 296,850 214,811 951,806 (736,995) 23% 951,806 Commercial Building Permits 131,874 84,010 360,856 (276,846) 23% 360,856 Other Building Permits and Fees 42,304 70,728 160,160 (89,432) 44% 190,110 Licenses & Permits Total 479,518$ 382,064$ 1,673,022$ (1,290,958)$ 23% 1,702,972$ Grants Revenue Amount Percent Federal grants 125,550$ 132,586$ 509,415$ (376,829)$ 26% 509,415$ State Grants 18,808 13,807 150,567 (136,760) 9% 150,567 Grants Total 144,358$ 146,393$ 659,982$ (513,589)$ 22% 659,982$ FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Actual Vs. Budget Year End Estimate Licenses & permit revenues are trending on budget. A total of 31 Single Family Residential (SFR) permits have been issued through September (95 budgeted for the year). Other building permit and fee revenues are exceeding expectations, primarily due to higher-than-anticipated grading permit fees. FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Actual Vs. Budget Year End Estimate Grant revenues performing as expected. A significant portion of the budgeted grants are allocated to the Police Department. These grants can fluctuate based on factors such as officer scheduling, overtime, and the timing of reimbursements and awards from grant programs. About $75,000 of budgeted state grants is related to school resource officer reimbursements for Leman Academy. $0.0 $0.2 $0.1 $0.1 $0.0 $0.2 $0.4 $0.6 $0.8 $1.0 Business Licenses & Permits Residential Building Permits Commercial Building Permits Other Building Permits and FeesMillions FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget $0.1 $0.0 $0.0 $0.2 $0.4 $0.6 Federal grants State GrantsMillions FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Page 3 of 15 General Fund Financial Status Fiscal Year to Date: September 2024 Intergovernmental Revenue Amount Percent School Resource Officers 39,617$ 30,173$ 90,000$ (59,827)$ 34% 90,000$ RTA Reimbursements 134,217 154,687 1,886,000 (1,731,313) 8% 1,886,000 PC Library District Reimburse - - 5,555 (5,555) - 5,555 Intergovernmental Total 173,834$ 184,860$ 1,981,555$ (1,796,695)$ 9% 1,981,555$ Charges for Service Revenue Amount Percent Enterprise Funds Cost Allocation 457,866$ 425,440$ 1,701,759$ (1,276,319)$ 25% 1,701,759$ Recreation Fees 237,419 255,560 856,640 (601,080) 30% 856,640 Development Fees 30,863 15,704 92,100 (76,396) 17% 92,100 Court Fees 29,864 34,859 155,000 (120,141) 22% 155,000 Other 39,624 35,764 160,968 (125,204) 22% 160,968 Charges for Service Total 795,635$ 767,327$ 2,966,467$ (2,199,140)$ 26% 2,966,467$ Cost allocation charges to the Town’s enterprise funds for services provided, as well as Parks & Recreation fees, make up the bulk of this revenue category. The enterprise funds cost allocation is the budget amount simply spread out equally over 12 months. Recreation fees typically surge during the summer months (July and August) and the spring (March and April) due to deposits for field rentals and swim team lane reservations. Collections for this revenue category typically lag throughout the year. RTA reimbursements from the Regional Transportation Authority for Sun Shuttle Dial-a-Ride operations in Oro Valley will vary based on ridership Please note that reimbursements for School Resource Officers are provided by the Amphitheater School District. These payments are based on actual hours worked at the schools, and as such, they are limited to the school year and do not extend to year-round coverage. FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Actual Vs. Budget Year End Estimate FY 2024/25 Budget Actual Vs. Budget Year End Estimate FY 2023/24 Actuals FY 2024/25 Actuals $0.0 $0.2 $0.0 $0.0 $0.5 $1.0 $1.5 $2.0 School Resource Officers RTA Reimbursements PC Library District ReimburseMillions FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget $0.4 $0.3 $0.0 $0.0 $0.0 $0.0 $0.5 $1.0 $1.5 $2.0 Enterprise Funds Cost Allocation Recreation Fees Development Fees Court Fees OtherMillions FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Page 4 of 15 General Fund Financial Status Fiscal Year to Date: September 2024 Other Revenue Amount Percent Fines 15,180$ 16,973$ 55,000$ (38,027)$ 31% 55,000$ Interest Earnings 122,880 208,653 400,000 (191,347) 52% 750,000 Miscellaneous 274,521 480,221 229,000 251,221 210% 706,117 Other Revenue Total 412,581$ 705,847$ 684,000$ 21,847$ 103% 1,511,117$ Interest earnings are projected to surpass budget. Miscellaneous revenue exceeded budge due to a one-time rebate received from the Arizona Municipal Risk Retention Pool (AMRRP). FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Actual Vs. Budget Year End Estimate $0.0 $0.2 $0.5 $0.00 $0.10 $0.20 $0.30 $0.40 $0.50 $0.60 Fines Interest Earnings MiscellaneousMillions FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Page 5 of 15 General Fund Financial Status Fiscal Year to Date: September 2024 Expenditures by Department Amount Percent Clerk 95,727$ 149,556$ 564,954$ 415,398$ 26% 564,954$ Community & Econ. Dev. 729,052 803,301 4,289,037 3,485,736 19% 4,289,037 Council 93,767 96,037 241,102 145,065 40% 241,102 Finance 173,013 187,391 867,767 680,376 22% 867,767 Non-Departmental 533,560 737,747 3,048,603 2,310,856 24% 3,048,603 Human Resources 122,703 158,131 764,005 605,874 21% 764,005 Information Technology 2,271,455 2,131,020 6,022,838 3,891,818 35% 6,022,838 Legal 235,731 245,774 1,175,969 930,195 21% 1,175,969 Town Manager 308,452 382,755 1,742,926 1,360,171 22% 1,742,926 Parks & Recreation 974,632 1,191,441 4,782,096 3,590,655 25% 4,782,096 Police 4,708,616 4,549,803 20,220,736 15,670,933 23% 20,220,736 Public Works 1,313,150 1,382,923 6,944,467 5,561,544 20% 6,944,467 Town Court 194,401 239,819 1,123,551 883,732 21% 1,123,551 Total Department Expenditures 11,754,259$ 12,255,698$ 51,788,051$ 39,532,353$ 24% 51,788,051$ FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Actual Vs. Budget Year End Estimate $0.1 $0.8 $0.1 $0.2 $0.7 $0.2 $2.1 $0.2 $0.4 $1.2 $4.5 $1.4 $0.2 $0.0 $5.0 $10.0 $15.0 $20.0 $25.0 Millions FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Non‐Departmental:Significant actual expenditures through September are attributed to a budgeted payment to the Industrial Commission of Arizona'sMunicipal  Firefighters Cancer Reimbursement Fund. This fee is levied on all Arizona cities and towns that receive state shared revenues. Departments are currently spending as expected within budget limits for the first quarter. Please note that Council and IT typically have significant upfront costs at  the beginning of the year. Page 6 of 15 Highway Fund Financial Status Fiscal Year to Date: September 2024 Sources ` Amount Percent Licenses & Permits 5,874$ 14,311$ 25,000$ (10,690)$ 57% 30,000$ Highway User Revenue 1,005,557 999,688 4,283,146 (3,283,458) 23% 4,283,146 Interest Earnings 53,380 22,721 150,000 (127,279) 15% 90,000 Miscellaneous 12,067 2,474 3,000 (526) 82% 3,231 Transfers In - 1,000,000 4,000,000 (3,000,000) 25% 4,000,000 Total Sources 1,076,878$ 2,039,195$ 8,461,146$ (6,421,951)$ 24% 8,406,377$ Expenditures Amount Percent Personnel 288,224$ 296,304$ 1,333,798$ 1,037,494$ 22% 1,333,798$ O&M 253,426 203,855 1,301,505 1,097,650 16% 1,301,505 Capital Outlays - - 5,461,000 5,461,000 - 5,461,000 Total Expenditures 541,649$ 500,160$ 8,096,303$ 7,596,143$ 6% 8,096,303$ Change in Fund Balance Total Sources 1,076,878$ 2,039,195$ 8,461,146$ 8,406,377$ Total Expenditures (541,649) (500,160) (8,096,303) (8,096,303) Change in Fund Balance 535,228$ 1,539,035$ 364,843$ 310,074$ Estimated Beginning Fund Balance 630,180$ Estimated Ending Fund Balance 940,255$ Year End Estimate Year End Estimate FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Year End Estimate FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Actual Vs. Budget FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Actual Vs. Budget Revenues: Highway User Revenue is trending on budget. License and permits are projected to exceed budget due to right-of-way (road) permits. As interest earnings are trending below budget, the year-end estimate has been adjusted accordingly. HURF monies are invested independently and are not commingled with any other Town funds. Therefore, interest earnings are lower than other funds due to a smaller principal balance. Miscellaneous revenue is projected to exceed budget due to insurance recoveries. The planned transfers in of $4 million are from the Capital Fund for road projects. These are recorded evenly over four quarters. Expenditures: Budgeted capital outlays consist of the Town's annual pavement preservation program as well as several capital improvement projects. Pavement preservation road work does not typically begin until October. Page 7 of 15 Community Center Fund Financial Status Fiscal Year to Date: September 2024 Revenues Amount Percent Local Sales Tax 853,256$ 867,015$ 3,879,440$ (3,012,425)$ 22% 3,862,626$ Contracted Operating Revenues 896,447 932,035 5,240,575 (4,308,540) 18% 5,240,575 Town Operating Revenues 271,415 303,594 1,386,052 (1,082,458) 22% 1,464,014 Other Revenues 20,224 3,109 179,332 (176,223) 2% 179,332 Total Revenues 2,041,341$ 2,105,754$ 10,685,399$ (8,579,645)$ 20% 10,746,547$ Uses Amount Percent Contracted Operating Expenditures 1,322,984$ 1,343,169$ 5,343,893$ 4,000,724$ 25% 5,343,893$ Town Operating Expenditures 438,202 551,733 2,135,790 1,584,057 26% 2,135,504 Capital Outlay 142,166 161,716 1,603,749 1,442,033 10% 1,603,749 Transfers Out 1,717,203 1,717,149 1,717,149 - 100% 1,717,149 Total Uses 3,620,555$ 3,773,767$ 10,800,581$ 7,026,814$ 35% 10,800,295$ Change in Fund Balance Total Revenues 2,041,341$ 2,105,754$ 10,685,399$ 10,746,547$ Total Uses (3,620,555) (3,773,767) (10,800,581) (10,800,295) Change in Fund Balance (1,579,214)$ (1,668,013)$ (115,182)$ (53,748)$ Estimated Beginning Fund Balance 1,806,073$ Estimated Ending Fund Balance 1,752,325$ FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Actual Vs. Budget Year End Estimate Year End Estimate FY 2024/25 Budget Actual Vs. Budget FY 2024/25 Budget Year End Estimate FY 2023/24 Actuals FY 2024/25 Actuals FY 2023/24 Actuals FY 2024/25 Actuals Page 8 of 15 Community Center Fund Financial Status Fiscal Year to Date: September 2024 Local Sales Tax Revenue Amount Percent Retail 535,347$ 537,460$ 2,361,920$ (1,824,460)$ 23% 2,332,712$ Remote Seller 99,704 102,969 478,681 (375,712)$ 22% 464,590 Restaurant & Bar 150,165 152,353 681,568 (529,215) 22% 694,072 Other 68,040 74,233 357,271 (283,038) 21% 371,252 Local Sales Tax Total 853,256$ 867,015$ 3,879,440$ (3,012,425)$ 22% 3,862,626$ Contracted Operating Revenue Amount Percent Golf Revenue, Trail & Cart Fees 362,804$ 394,383$ 2,572,302$ (2,177,919)$ 15% 2,572,302$ Member Dues 337,976 355,361 1,501,560 (1,146,199) 24%1,501,560 Food & Beverage 140,829 122,102 771,858 (649,756) 16%771,858 Merchandise & Other 54,839 60,189 394,855 (334,666) 15% 394,855 Contracted Revenue Total 896,447$ 932,035$ 5,240,575$ (4,308,540)$ 18% 5,240,575$ Actual Vs. Budget Year End Estimate Year End Estimate Note: Estimated sales tax collections on golf operations for FY 2024/25 is $136,518. FY 2024/25 Budget FY 2024/25 Budget Actual Vs. Budget Total local sales tax revenues are performing lower than expected primarily due to retail and remote seller sales tax. Retail and remote seller sales, although surpassing the prior year's performance, are trending slightly below initial projections for the first quarter. Restaurant/bar revenues are performing slightly better than originally anticipated. Other sales tax is trending greater than budget due to the accommodation (hotel/motel) and rental, lease, and licensing categories. Golf revenues are trending es expected. Through September, 18,279 rounds of golf had been played which is up 20% from the prior year and 12.5% greater than budget. Please refer to Appendix 3 for or a more in-depth analysis of golf revenues, expenses, and historical comparisons FY 2023/24 Actuals FY 2024/25 Actuals FY 2023/24 Actuals FY 2024/25 Actuals $0.4 $0.4 $0.1 $0.1 $0.0 $0.5 $1.0 $1.5 $2.0 $2.5 $3.0 Golf Revenue, Trail & Cart Fees Member Dues Food & Beverage Merchandise & OtherMillions FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget $0.5 $0.1 $0.2 $0.1 $0.0 $0.5 $1.0 $1.5 $2.0 $2.5 Retail Remote Seller Restaurant & Bar OtherMillions FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Page 9 of 15 Community Center Fund Financial Status Fiscal Year to Date: September 2024 Town Operating Revenue Amount Percent Daily Drop-Ins 15,785$ 16,285$ 76,000$ (59,715)$ 21% 76,000$ Member Dues 192,133 235,750 832,038 (596,288) 28% 910,000 Recreation Programs 40,470 27,522 388,850 (361,328) 7% 388,850 Facility Rental Income 23,026 24,036 89,164 (65,128) 27% 89,164 Town Operating Revenue Total 271,415$ 303,594$ 1,386,052$ (1,082,458)$ 22% 1,464,014$ Other Revenue Amount Percent Interest Income 20,224$ 2,961$ 16,682$ (13,721)$ 18% 16,682 HOA Contributions - - 159,050 (159,050) - 159,050 Miscellaneous - 148 3,600 (3,452) 4% 3,600 Other Revenue Total 20,224$ 3,109$ 179,332$ (176,223)$ 2% 179,332$ Year End Estimate HOA contributions are typically posted in February. This is the final year of agreed upon annual contributions to golf from HOAs. FY 2024/25 Budget Actual Vs. Budget FY 2024/25 Budget Actual Vs. Budget Year End Estimate FY 2024/25 Actuals FY 2023/24 Actuals FY 2024/25 Actuals Town operating revenues are performing better than expected. Member dues have increased by approximately 23% compared to the previous year, and total memberships have risen by about 20%. We conservatively estimate a 9% budget surplus based on these figures. FY 2023/24 Actuals $0.0 $0.2 $0.0 $0.0 $0.0 $0.2 $0.4 $0.6 $0.8 $1.0 Daily Drop-Ins Member Dues Recreation Programs Facility Rental IncomeMillions FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget $0.0 $0.0 $0.0 $0.0 $0.1 $0.2 Interest Income HOA Contributions MiscellaneousMillions FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Page 10 of 15 Community Center Fund Financial Status Fiscal Year to Date: September 2024 Contracted Operating Expenditures Amount Percent Personnel 425,302$ 439,860$ 1,839,522$ 1,399,662$ 24% 1,839,522$ Food & Beverage 141,194 148,486 701,378 552,892 21% 701,378 Operations & Maintenance 715,818 714,152 2,640,332 1,926,180 27% 2,640,332 Equipment Leases 40,671 40,671 162,661 121,990 25% 162,661 Contracted Expenditures Total 1,322,984$ 1,343,169$ 5,343,893$ 4,000,724$ 25% 5,343,893$ Year End Estimate Actual Vs. Budget Contracted operating expenditures are trending as expected. FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget $0.4 $0.1 $0.7 $0.0 $0.0 $0.5 $1.0 $1.5 $2.0 $2.5 $3.0 Personnel Food & Beverage Operations & Maintenance Equipment LeasesMillions FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Page 11 of 15 Community Center Fund Financial Status Fiscal Year to Date: September 2024 Town Operating Expenditures Amount Percent Personnel 302,979$ 337,011$ 1,222,583$ 885,572 28% 1,224,083$ Operations & Maintenance 135,223 214,722 913,207 698,485 24% 911,421 Town Operating Expenditures Total 438,202$ 551,733$ 2,135,790$ 1,584,057$ 26% 2,135,504$ FY25 Revised Budget Community Center Flat Roof Surface Replacement 104,344 CRC Golf Maintenance Sewer Connection 125,000 CRC Overlook Ice Machine Repair/Partial Replacement 18,500 CRC Restaurant Cooler/Freezer Modernization & Floor Repair 35,405 Golf Conquistador Lake Dredging 80,000 Golf John Deere Tractor Replacement 125,000 Ladder Ports for roof access 9,000 Pusch Ridge Golf Bridge Replacement 400,000 Pusch Ridge Tennis Bleachers and ADA Accessibility 200,000 Reelmaster Mower Replacement 105,000 Replace deteriorated siding on roof 10,000 Vistoso Trails Nature Preserve Site Improvements 200,000 VTNP Maintenance Facility Roof Repair and Security 210,000 1,622,249 Actual Vs. Budget List of FY25 Capital Projects: Year End Estimate Town operating expenditures are trending as expected. FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget $0.3 $0.2 $0.0 $0.2 $0.4 $0.6 $0.8 $1.0 $1.2 $1.4 Personnel Operations & MaintenanceMillions FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Page 12 of 15 Capital Fund Financial Status Fiscal Year to Date: September 2024 Sources ` Amount Percent State Grants -$ -$ 1,000,000$ (1,000,000)$ - Vehicle Reserves 223,135 233,372 933,490 (700,118) 25% Interest Earnings 87,691 152,842 348,382 (195,540) 44% Miscellaneous 26,844 2,772 115,000 (112,228) 2% Transfers In from General Fund 2,500,000 1,784,947 7,139,787 (5,354,840) 25% Total Sources 2,837,671$ 2,173,934$ 9,536,659$ (7,362,725)$ 23% Uses Amount Percent Personnel 63,935$ -$ -$ -$ na O&M - 9,403 - (9,403) na Capital Outlays 3,365,884 1,387,047 8,353,569 6,966,522 17% Transfers Out - 1,000,000 6,174,530 5,174,530 16% Total Uses 3,429,819$ 2,396,451$ 14,528,099$ 12,131,648$ 16% Change in Fund Balance Total Sources 2,837,671$ 2,173,934$ 9,536,659$ Total Uses (3,429,819) (2,396,451) (14,528,099) Change in Fund Balance (592,148)$ (222,517)$ (4,991,440)$ Estimated Beginning Fund Balance 16,911,869$ Estimated Ending Fund Balance 11,920,429$ FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Actual Vs. Budget FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Actual Vs. Budget FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Sources: State grants: Arizona State Parks granted $1 million for Naranja Park's pump track and skatepark expected to be received this year. Transfers in from the General Fund are to fund CIP projects are made based on the budget and occur quarterly. A yearly reserve is set aside for vehicle replacement, calculated based on the purchase price and estimated lifespan of Town-owned vehicles. This reserve is spread out over 12 months and charged to the general fund each month. Uses: O&M costs are from the purchase of smaller, non-capitalized equipment used in the Steam Pump Ranch - Solar Lighting CIP project. The budget includes $4 million in transfers to the Highway Fund for capital improvement projects, which are recorded evenly over four quarters. Additionally, $2.2 million is allocated to the Grants Fund. Of this, $2 million is earmarked for the Vistoso Trails Nature Preserve and $174,530 is for a 20% match for transit vehicles funded by 80% grants. These grant transfers are recorded at the end of the year and may adjust based on the actual grant awards. Page 13 of 15 Water Utility Fund Financial Status Fiscal Year to Date: September 2024 Sources ` Amount Percent Water Sales 4,689,233$ 4,918,536$ 18,000,000$ (13,081,464)$ 27% 18,000,000$ Charges For Services 896,172 903,468 3,424,000 (2,520,532) 26% 3,424,000 Interest Earnings 51,320 68,112 100,000 (31,888) 68% 250,000 Miscellaneous 10,381 326 - 326 - 326 Other Financing Sources - - 8,000,000 (8,000,000) - 8,000,000 Total Sources 5,647,107$ 5,890,442$ 29,524,000$ (23,633,558)$ 20% 29,674,326$ Uses Amount Percent Personnel 885,938$ 812,389$ 3,992,428$ 3,180,039$ 20% 3,842,958$ O&M 2,084,394 2,234,377 11,198,284 8,963,907 20% 11,198,284 Capital Outlays 231,242 419,517 1,785,330 1,365,813 23% 1,785,330 Debt Service 3,300,830 3,116,988 3,391,568 274,580 92% 3,391,568 Transfers Out 2,308 2,333 6,862,333 6,860,000 0% 6,862,333 Total Uses 6,504,713$ 6,585,604$ 27,229,943$ 20,644,339$ 24% 27,080,473$ Note: Excludes non-cash outlays for depreciation & amortization Change in Fund Balance Total Sources 5,647,107$ 5,890,442$ 29,524,000$ 29,674,326$ Total Uses (6,504,713) (6,585,604) (27,229,943) (27,080,473) Change in Fund Balance (857,606)$ (695,161)$ 2,294,057$ 2,593,852$ Estimated Beginning Fund Balance 9,354,336$ Estimated Ending Fund Balance 11,948,188$ Year End Estimate FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Actual Vs. Budget Year End Estimate FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Actual Vs. Budget FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Year End Estimate Sources: Water sales and charges for service are trending on budget. Interest earnings are expected to exceed budget by $150,000. The budget for other financing sources consists of proceeds from an anticipated $8 million loan. Uses: Personnel is trending under budget due to various vacancies in Water Operations. Debt Service: The full annual principal payment for debt service is recorded at the start of the year. Interest payments are made twice yearly, in January and June. For a complete breakdown of outstanding debt issuances, please refer to Appendix 6. Transfers out are primarily to the Water Resource Impact Fee fund to fund the NWRRDS capital projects and represents 40% of groundwater preservation fees. This transfer is recorded at the end of the fiscal year and may vary based on revenue collections. There is also a small transfer of $2,333 to the Debt Service Fund for debt service. Page 14 of 15 Stormwater Utility Fund Financial Status Fiscal Year to Date: September 2024 Revenues ` Amount Percent Charges For Services 378,502$ 381,764$ 1,518,500$ (1,136,736)$ 25% 1,518,500$ Grants - - 210,000 (210,000) - 210,000 Interest Earnings 4,579 10,203 19,000 (8,798) 54% 40,000 Total Revenues 383,081$ 391,967$ 1,747,500$ (1,355,533)$ 22% 1,768,500$ Expenses Amount Percent Personnel 211,523$ 227,533$ 1,018,770$ 791,237$ 22% 1,018,770$ O&M 60,821 72,261 425,834 353,573 17% 425,834 Capital Outlays - - 735,000 735,000 - 735,000 Total Expenses 272,344$ 299,794$ 2,179,604$ 1,879,810$ 14% 2,179,604$ Note: Excludes non-cash outlays for depreciation Change in Fund Balance Total Revenues 383,081$ 391,967$ 1,747,500$ 1,768,500$ Total Expenses (272,344) (299,794) (2,179,604) (2,179,604) Change in Fund Balance 110,737$ 92,172$ (432,104)$ (411,104)$ Estimated Beginning Fund Balance 1,062,883$ Estimated Ending Fund Balance 651,779$ Year End Estimate FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Actual Vs. Budget Year End Estimate FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Actual Vs. Budget FY 2023/24 Actuals FY 2024/25 Actuals FY 2024/25 Budget Year End Estimate Revenues: Interest earnings are expected to exceed budget by $21,000. Grants budget consists of a FEMA grant for the Sierra Wash at Via Mandarina capital project. Expenses: Budgeted capital expenditures consist of general culvert cleaning and infrastructure maintenance ($70,000) as well as two CIP projects: Sierra Wash at Via Mandarina Drainage Improvements ($365,000) and Oro Valley Country Club Drainage and Pavement Improvement ($300,000). Page 15 of 15 APPENDIX 1 Budget Last Year Budget Last Year Actual Budget Variance Last Year Variance Actual Budget Variance Last Year Variance Rounds 3,110 3,200 (90)3,129 (19)Rounds ‐ Member 9,076 8,700 376 8,627 449 488 450 38 465 23 Rounds ‐ Outing 1,109 1,050 59 1,083 26 2,479 2,500 (21)2,196 283 Rounds ‐ Public 8,094 6,500 1,594 5,514 2,580 ================================================================================ =============================================================================== 6,077 6,150 (73)5,790 287 Total Rounds 18,279 16,250 2,029 15,224 3,055 Revenue 114,890 101,800 13,090 90,010 24,879 Green Fees 307,287 236,600 70,687 193,645 113,641 26,652 24,250 2,402 24,298 2,354 Cart Fees 80,197 74,250 5,947 74,242 5,955 2,836 2,500 336 2,734 102 Driving Range 6,899 6,250 649 4,425 2,475 0 0 0 0 0 Golf Cards/Passes 0 0 0 0 0 13,928 13,500 428 14,594 (666)Pro Shop Sales 40,461 34,650 5,811 35,789 4,672 22,022 26,500 (4,478)30,235 (8,213)Food (Food & Soft Drinks) 64,943 72,300 (7,357)76,349 (11,406) 19,978 28,625 (8,647)29,169 (9,191)Beverages (Alcohol) 58,131 65,700 (7,569)61,254 (3,123) 621 3,000 (2,379)4,698 (4,077)Other Food & Beverage Revenue (973)3,000 (3,973)3,226 (4,198) 3,504 2,250 1,254 3,052 451 Other Golf Revenues (Club Rent, Handic 17,562 5,900 11,662 18,674 (1,112) 725 1,250 (525)725 0 Clinic / School Revenue 3,040 4,250 (1,210)3,333 (293) 117,422 125,000 (7,578)122,253 (4,832)Dues Income ‐ Monthly Dues 355,361 340,000 15,361 336,176 19,185 0 0 0 0 0 Initiation Fee Income / Annual Member 0 1,500 (1,500)1,800 (1,800) (73)2,500 (2,573) (262)189 Miscellaneous Income and Discounts (873)6,500 (7,373) (2,957)2,084 ============== ================================================================ ========================================================================== 322,504 331,175 (8,671)321,507 997 Total Revenue 932,035 850,900 81,135 805,956 126,080 Cost of Sales 10,092 9,625 (467)7,558 (2,534)COGS ‐ Pro Shop 29,610 24,780 (4,830)24,311 (5,299) 5,930 7,901 1,971 9,384 3,454 COGS ‐ Food 19,460 21,534 2,074 27,009 7,549 1,936 1,373 (564)1,529 (407)COGS ‐ Non‐Alcoholic Beverages 5,550 3,768 (1,783)3,868 (1,683) 6,690 8,588 1,898 7,618 928 COGS ‐ Alcohol 17,390 19,710 2,320 16,610 (780) ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ 24,648 27,486 2,839 26,088 1,440 Total Cost of Sales 72,011 69,791 (2,219)71,798 (213) ============== ================================================================ ========================================================================== 297,857 303,689 (5,832)295,419 2,437 GROSS INCOME 860,025 781,109 78,916 734,158 125,867 Labor 33,045 29,232 (3,813)28,903 (4,142)Golf Operation Labor 98,659 87,996 (10,663)91,120 (7,539) 12,088 12,087 (1)11,187 (901)General and Administrative 37,056 36,261 (795)34,844 (2,212) 76,568 74,061 (2,507)78,735 2,167 Maintenance and Landscaping 221,166 211,783 (9,383)220,531 (635) 26,849 22,872 (3,977)26,267 (582)F&B 78,953 68,616 (10,337)72,885 (6,067) 6,135 6,286 151 8,051 1,916 Sales and Marketing 18,079 18,358 279 19,075 995 ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ 154,686 144,538 (10,148)153,143 (1,543)Total Direct Labor 453,913 423,014 (30,899)438,455 (15,458) 12,370 11,617 (753)12,756 386 Total Payroll Taxes 36,107 35,367 (740)34,507 (1,600) 11,089 9,666 (1,423)5,755 (5,334)Total Medical/Health Benefits 27,424 28,998 1,574 28,655 1,232 3,727 1,916 (1,811)2,193 (1,534)Total Workmans Comp 8,737 5,748 (2,989)6,556 (2,181) ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ 27,186 23,199 (3,987)20,704 (6,482)Total Payroll Burden 72,268 70,113 (2,155)69,718 (2,549) ============== ================================================================ ========================================================================== 181,872 167,737 (14,135)173,848 (8,024)Total Labor 526,181 493,127 (33,054)508,173 (18,007) Other Operational Expenses 9,542 10,235 693 5,680 (3,863)Golf Ops 19,766 18,005 (1,761)11,543 (8,223) 11,338 9,210 (2,128)9,582 (1,756)G&A 37,300 32,195 (5,105)33,188 (4,113) 99,668 124,985 25,317 105,094 5,427 Maintenance 194,402 237,235 42,833 185,688 (8,714) 2,999 4,745 1,747 4,518 1,519 F&B 19,765 11,785 (7,980)10,835 (8,930) 903 1,800 897 3,464 2,560 Sales and Marketing 5,927 7,575 1,648 13,742 7,815 13,258.76 13,259 0 13,259 0 Golf Cart Leases 39,776 39,777 1 39,776 0 298.11 296 (2)298 0 Equipment Leases 894 888 (6)894 0 89,908 104,255 14,347 105,180 15,272 Utilities ‐ Maintenance 327,643 342,265 14,622 349,727 22,084 15,926 16,850 924 16,877 951 Utilities ‐ G&A 48,927 52,750 3,823 53,402 4,475 10,824 10,930 106 10,612 (212)Management Fees 32,473 32,790 317 31,836 (637) 6,349 5,600 (749)2,276 (4,073)Insurance ‐ P&C 18,104 16,800 (1,304)12,382 (5,722) ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ 261,015 302,165 41,151 276,839 15,825 Total Other Operational Expenses 744,978 792,065 47,088 743,013 (1,965) ============== ================================================================ ========================================================================== 442,887 469,902 27,016 450,687 7,800 Total Expenses 1,271,158 1,285,192 14,034 1,251,186 (19,972) ============== ================================================================ ========================================================================== (145,030) (166,214)21,184 (155,267)10,237 EBITDAR (411,134) (504,084)92,950 (517,028)105,895 ============== ================================================================ ========================================================================== (145,030) (166,214)21,184 (155,267)10,237 EBITDA (411,134) (504,084)92,950 (517,028)105,895 ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ 000(30,164) (30,164)Total Interest Expense 0 0 0 (90,492) (90,492) ============== ================================================================ ========================================================================== (145,030) (166,214)21,184 (125,103) (19,927)Net Income (411,134) (504,084)92,950 (426,537)15,403 El Conquistador Golf Club For the Month Ending September 30th, 2024 September YTD APPENDIX 2Operating:Through SepBudgetCumulativeFY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY2024 FY2025 FY 2025 ActualsRevenue36 Hole 500,158     1,883,452  1,798,304  2,171,484  2,367,136  2,593,395  3,522,083     3,674,489     3,856,880     4,724,718     793,933        4,015,000     27,886,031      Pusch Ridge‐              105,370     99,134       59,726       106,184     98,316        ‐                 380,375        414,225        528,346        16,001          479,025        1,807,677        F&B ‐ Overlook‐              606,171     708,594     745,766     671,582     554,336     448,782        671,479        725,222        766,679        122,102        746,550        6,020,713        Total Revenue500,158        2,594,993     2,606,032     2,976,976     3,144,902     3,246,047     3,970,865     4,726,343     4,996,327     6,019,743     932,035        5,240,575     35,714,421      Expenses36 Hole 1,112,252  3,588,714  3,936,889  3,817,932  3,771,706  3,891,341  3,915,216     3,740,982     3,929,757     4,263,007     1,117,596     4,183,688     37,085,391      Pusch Ridge‐              253,513     256,769     236,160     230,196     287,112      ‐                 319,702        390,959        478,320        77,087          458,827        2,529,819        F&B ‐ Overlook‐              861,740     823,383     841,866     785,499     701,538     440,382        630,509        596,910        684,037        148,486        701,378        6,514,350        Total Expenses1,112,252     4,703,967     5,017,041     4,895,958     4,787,401     4,879,991     4,355,598     4,691,193     4,917,626     5,425,364     1,343,169     5,343,893     46,129,560      Profit/(Loss)36 Hole (612,094)       (1,705,262)    (2,138,585)    (1,646,448)    (1,404,570)    (1,297,946)    (393,133)       (66,493)         (72,877)         461,711        (323,663)       (168,688)       (9,199,360)      Pusch Ridge‐                 (148,143)       (157,635)       (176,434)       (124,012)       (188,796)        ‐                 60,673          23,266          50,026          (61,086)         20,198          (722,142)          F&B ‐ Overlook‐                 (255,569)       (114,789)       (96,100)         (113,917)       (147,202)       8,400             40,970          128,312        82,642          (26,384)         45,172          (493,637)          Total Operating Profit/(Loss)(612,094)       (2,108,974)    (2,411,009)    (1,918,982)    (1,642,499)    (1,633,944)    (384,733)       35,150          78,701          594,379        (411,134)       (103,318)       (10,415,139)    Capital Investments45,116          47,909          29,464          ‐                      ‐                     131,035        2,828,061     4,619,904     2,184,848     124,949        835,000 10,011,286      Initial purchase (1)300,000        350,000        350,000        1,000,000        Notes: (1) $1,000,000 original purchase of courses and community center1/2 cent sales tax 506,710        2,030,750     2,199,466     2,330,941     2,463,034     2,584,916     2,947,420     3,535,507     3,707,578     3,792,744     867,015        3,726,016     26,966,081      HOA contributions‐                  ‐                  ‐                  ‐                  ‐                  ‐                 125,000        159,050        159,050        159,050         ‐                 159,050        602,150           POST AGREEMENTPRE AGREEMENTTown of Oro ValleyGolf AnalysisAPPENDIX 2Page 1 OF 2 APPENDIX 2Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May JunFY 2023Gross Income 218,180     210,232     258,241     252,747     499,632     394,901     472,032     541,889     636,010     523,324     315,175     231,708     Expenses 306,974     296,210     432,727     576,529     322,700     297,856     310,847     307,918     355,497     313,621     429,007     558,232     Net Income/(Loss) (88,794)     (85,978)     (174,487)   (323,782)   176,932     97,044       161,185     233,971     280,512     209,703     (113,832)   (326,524)   FY 2024Gross Income 213,698     225,040     295,419     332,783     495,412     480,305     525,109     589,339     694,275     586,473     430,577     294,092     Expenses 406,558     333,614     420,523     454,504     412,959     349,298     308,213     291,616     334,623     326,900     398,960     530,376     Net Income/(Loss) (192,860)   (108,573)   (125,103)   (121,721)   82,453       131,007     216,896     297,723     359,652     259,573     31,617       (236,284)   FY 2025Gross Income 263,005     299,163     297,857     Expenses 411,466     416,806     442,887     Net Income/(Loss) (148,461)   (117,643)   (145,030)    ‐              ‐              ‐              ‐              ‐              ‐              ‐              ‐              ‐             Town of Oro ValleyGolf Analysis ‐ Contractor Financials ‐ 200,000 400,000 600,000 800,000Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May JunComparison of Gross Income by Month ‐Total Golf OperationsFY 2023FY 2024FY 2025 ‐ 200,000 400,000 600,000 800,000Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May JunComparison of Total Expenses by Month ‐Total Golf OperationsFY 2023FY 2024FY 2025 (400,000) (200,000) ‐ 200,000 400,000Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May JunComparison of Net Income/(Loss) by Month ‐Total Golf OperationsFY 2023FY 2024FY 2025APPENDIX 2Page 2 of 2 APPENDIX 3Consolidated Year-to-Date Financial Report through September 2024FY 2024/2025FundFY 24/25Est. Beginning BalanceRevenueOther Fin Sources/Transfers InTotal In Personnel O&M CapitalDebt ServiceOther Fin Uses/ Transfers OutTotal OutFund Balance Through September 2024General Fund 22,468,806 13,275,920 13,275,920 8,120,183 4,108,534 26,982 3,673,126 15,928,824 19,815,901 Highway Fund 630,180 1,039,195 1,000,000 2,039,195 296,304 203,855 - 500,160 2,169,216 Grants and Contributions Fund 11,469 57,613 57,613 8,848 16,845 25,692 43,389 Seizure & Forfeiture - Justice/State 331,071 1,900 1,900 - 332,971 Community Center Fund 1,806,073 2,105,754 2,105,754 337,011 1,557,891 161,716 1,717,149 3,773,767 138,060 Municipal Debt Service Fund 326,016 41,295 3,650,379 3,691,674 3,800 3,395,245 3,399,045 618,645 Water Resource System & Dev. Impact Fee Fund 13,640,734 381,770 381,770 3,465,421 53,166 3,518,587 10,503,916 Townwide Roadway Dev Impact Fee Fund 2,591,717 303,694 303,694 - 2,895,411 Parks & Recreation Impact Fee Fund 194,571 153,782 153,782 - 348,353 Police Impact Fee Fund 74,418 65,384 65,384 42,718 42,718 97,084 Capital Fund 16,911,869 388,987 1,784,947 2,173,934 - 9,403 1,387,047 1,000,000 2,396,451 16,689,352 PAG/RTA Fund 418,839 12,549 12,549 24,802 24,802 406,586 Water Utility 9,354,336 5,890,442 - 5,890,442 812,389 2,234,377 419,517 3,116,988 2,333 6,585,604 8,659,175 Stormwater Utility 1,062,883 391,967 391,967 227,533 72,261 - 299,794 1,155,056 Benefit Self Insurance Fund 3,071,448 1,155,283 1,155,283 991,218 991,218 3,235,512 Recreation In-Lieu Fee Fund 18,066 150 150 - 18,216 Total 72,912,497 25,265,683 6,435,326 31,701,008 9,802,266 9,222,987 5,460,683 6,565,399 6,435,326 37,486,662 67,126,844 APPENDIX 4General Fund Local Sales Tax Collections FY 2024/25JULAUGSEPOCTNOVDECJANFEBMARAPRMAYJUNTOTALConstruction Sales Tax427,032 291,729 371,199 1,089,960 Utility Sales Tax306,838 399,701 417,156 1,123,695 Retail Sales Tax750,336 715,116 684,389 2,149,841 Remote Seller Sales Tax131,633 141,042 139,202 411,877 Bed Tax107,778 180,045 136,688 424,511 Restaurant & Bar Sales Tax217,007 191,436 200,970 609,412 All Other Local Sales Tax *95,050 111,599 95,492 302,140 Monthly Total 2,035,673$ 2,030,668$ 2,045,096$ 6,111,437$ Cumulative Total2,035,673$ 4,066,341$ 6,111,437$ Monthly variance(64,697)$ (236,208)$ (51,407)$ Cumulative variance(64,697)$ (300,905)$ (352,312)$ FY 2023/24JULAUGSEPOCTNOVDECJANFEBMARAPRMAYJUNTOTALConstruction Sales Tax 566,321 609,737 391,196 422,231 488,917 493,394 486,229 411,515 164,695 578,910 513,988 397,105 5,524,238 Utility Sales Tax 250,515 368,788 435,027 373,297 365,463 336,739 321,251 411,797 336,202 217,994 338,593 260,175 4,015,841 Retail Sales Tax 728,452 730,517 682,418 725,728 645,288 841,754 1,049,364 772,676 735,897 833,289 774,387 762,947 9,282,717 Remote Seller Sales Tax164,339 173,253 160,927 161,612 297,086 224,357 232,420 182,712 193,358 187,755 184,774 193,184 2,355,776 Bed Tax 144,726 137,921 139,535 141,666 163,605 153,950 115,408 326,484 83,195 279,300 195,470 162,019 2,043,280 Restaurant & Bar Sales Tax 192,259 193,105 215,297 223,296 212,172 217,665 234,122 232,257 227,823 298,144 260,586 229,695 2,736,422 All Other Local Sales Tax *53,758 53,556 72,102 98,792 48,666 35,525 20,868 140,974 31,808 117,276 87,379 60,203 820,907 Monthly Total 2,100,370$ 2,266,876$ 2,096,503$ 2,146,622$ 2,221,197$ 2,303,384$ 2,459,664$ 2,478,415$ 1,772,979$ 2,512,668$ 2,355,178$ 2,065,327$ 26,779,181$ Cumulative Total2,100,370$ 4,367,246$ 6,463,748$ 8,610,370$ 10,831,567$ 13,134,951$ 15,594,615$ 18,073,030$ 19,846,008$ 22,358,676$ 24,713,854$ 26,779,181$ *Does not include cable franchise fees or sales tax audit revenues APPENDIX 5General Fund State Shared RevenuesFY 2024/25JULAUGSEPOCTNOVDECJANFEBMARAPRMAYJUNTOTALState Shared Income Tax 856,425 856,425 856,425 2,569,275 State Shared Sales Tax 593,796 582,212 575,094 1,751,102 County Auto Lieu 237,795 215,615 204,204 657,614 Smart and Safe- - - - Monthly Total 1,688,016$ 1,654,252$ 1,635,723$ 4,977,991$ Cumulative Total 1,688,016$ 3,342,268$ 4,977,991$ Monthly variance (151,985)$ (229,616)$ (189,309)$ Cumulative variance (151,985)$ (381,601)$ (570,909)$ FY 2023/24JULAUGSEPOCTNOVDECJANFEBMARAPRMAYJUNTOTALState Shared Income Tax 1,064,957 1,064,957 1,064,957 1,064,957 1,064,957 1,064,957 1,064,957 1,064,957 1,064,957 1,064,957 1,064,957 1,064,957 12,779,482 State Shared Sales Tax 585,790 598,642 580,255 602,020 587,629 599,429 695,594 581,121 577,773 652,448 617,138 604,061 7,281,900 County Auto Lieu 189,254 220,268 179,819 201,993 183,567 183,086 222,892 194,548 235,310 214,074 219,675 194,493 2,438,980 Smart and Safe- - - - - 136,194 - - - - - 148,944 285,138 Monthly Total 1,840,001$ 1,883,868$ 1,825,032$ 1,868,970$ 1,836,152$ 1,983,666$ 1,983,443$ 1,840,626$ 1,878,040$ 1,931,479$ 1,901,769$ 2,012,454$ 22,785,500$ Cumulative Total 1,840,001$ 3,723,869$ 5,548,900$ 7,417,870$ 9,254,023$ 11,237,689$ 13,221,132$ 15,061,758$ 16,939,798$ 18,871,277$ 20,773,046$ 22,785,500$ APPENDIX 6Debt Service ExpenseAdopted Forecast Forecast Forecast Forecast Forecast Forecast Forecast Final Payment 2024/25 2025/26 2026/27 2027/28 2028/29 2030-2034 2035-2039 2040-2043DateMunicipal Debt Service FundExcise Tax Revenue Bonds- - - 2010 CREBS 191,318 186,370 176,066 170,437 - - - - 20282012 Revenue Bonds 226,718 224,631 227,147 224,125 - - - - 20282015a Refunding Excise Tax (1) 306,079 304,379 - - - - - - 20262016 Excise Tax 172,224 172,968 172,635 172,236 172,760 516,654 - - 20322017a Refunding Excise Tax (2) 138,657 138,645 138,626 - - - - - 20272018a Excise Tax Revenue Obligations (3) 171,718 171,515 171,446 171,502 171,429 855,649 - - 20342021 Parks & Rec Excise Tax 1,544,925 1,543,300 1,544,800 1,539,425 1,542,050 7,693,700 7,684,600 4,599,500 20422021 Pension Obligation Bonds 1,268,715 1,271,262 1,266,350 1,264,118 1,264,461 6,313,500 6,298,141 2039Total Municipal Debt Service Fund4,020,354 4,013,070 3,697,070 3,541,843 3,150,700 15,379,503 13,982,741 4,599,500 Community Center FundContracts PayableLeased Fitness Equipment 20,374 7,668 - - - - - - 2026Financed Fitness Equipment 30,126 22,677 7,559 - - - - - 2027Golf Carts 162,661 130,867 76,339 - - - - - 2027Total Community Center Fund213,161 161,212 83,898 - - - - - WRSDIF FundExcise Tax Revenue Bonds2021a Excise Tax Revenue Obligations (4) 55,711 56,550 56,693 56,295 34,889 202955,711 56,550 56,693 56,295 34,889 - - - Water Utility FundExcise Tax Revenue Bonds2015b Refunding Revenue Bonds (1) 149,356 148,500 - - - - - - 20262017b Refunding Revenue Bonds (2) 1,620,250 1,619,650 1,619,032 - - - - - 20272018b Excise Tax Revenue Obligation (3) 509,310 508,532 508,144 508,118 507,710 2,530,976 - - 20342021b Excise Tax Revenue Obligations (4) 740,667 751,828 753,730 748,434 463,845 111,139 - - 2030Water Revenue LoansWIFA Loan, 2014 371,985 376,299 376,178 376,054 375,926 - - - 2029Total Water Utility Fund3,391,568 3,404,809 3,257,084 1,632,606 1,347,481 2,642,115 - - TOTAL DEBT SERVICE - ALL FUNDS7,680,794 7,635,641 7,094,745 5,230,744 4,533,070 18,029,978 13,982,741 4,599,500 (1) Series 2015 for municpal operation facilities debt service is split between General Fund excise tax revenue (67%) and water revenue (33%.)(2) Series 2017 debt service is split between General Fund excise tax revenue (8%) and water revenue (92%.)(3) Series 2018 for water infrastucture and police evidence and substation facility. Debt service is split between General Fund excise tax revenue (25%) and water revenue (75%.)(4) Series 2021 debt service is split between the Water Utility Fund (93%) and the Water Impact fee Fund (7%.) APPENDIX 7Town of Oro ValleyOperating Investment SummaryFiscal Year 2024/25JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUNLGIPEnding Market Value3,180,476$ 3,442,323$ 3,896,068$ Investment Income16,989$ 15,807$ 13,771$ 1-Month Yield5.42% 5.32% 5.04%PFM Asset ManagementClosing Market Value55,564,717$ 54,718,509$ 53,177,796$ Investment Income242,494$ 212,354$ 138,428 Annualized Yield to Maturity at Cost4.01% 3.98% 4.11%Wells Fargo SweepEnding Balance3,651,439$ 4,348,204$ 2,832,971$ Investment Income18,152$ 12,122$ 15,630$ 7-Day Simple Yield5.19% 5.17% 4.80% APPENDIX 8 Town of Oro Valley - Development Impact Fee Fund Projects Parks and Recreation Facilities Description Cost Completed? Skate Park $1,500,000 Yes Playground and Parking Lot $1,700,000 Yes Multiuse Fields (lighted) $1,200,000 Yes Dog Park $150,000 Yes Developed Park Land $927,694 Park Amenities $2,501,696 Police Police Substation Debt $1,198,500 Police Vehicles $846,050 Street Facilities La Cholla Blvd, Tangerine Rd-Lambert Ln - Road Widening $1,700,000 Yes Shannon Rd, Tangerine Rd-Naranja Dr - New Road $1,000,000 Lambert Ln. .5 mi E of Shannon-Rancho Sonora - Road Widening $1,000,000 Rancho Vistoso & Woodburne - Intersection Improvement $750,000 Oracle Rd & Rams Field Intersection - Intersection Improvement $750,000 Moore Rd La Cholla Blvd - Intersection Improvement $900,000 Moore Rd - Extension E of Rancho Vistoso Blvd - New Road & Intersection $1,026,840 Yes Moore Rd & La Canada Dr Intersection - Intersection Improvement $1,200,000 Yes Glover Rd Multi Use Path - Multi-modal facility $150,000 Yes Glover Rd south half widening - Road Widening $500,000 Yes Water Facilities Water Supply Steam Pump D-Zone Well $1,500,000 Program Management Support Services (P) $1,050,000 Yes Well Improvement Analysis and Recovery Permits (P) $150,000 Yes Well Drilling and Testing (P) $300,000 Yes Construction Permitting, Drilling, Development and Testing (P) $1,500,000 Yes Well Equipment Design and Site Improvements (P) $1,800,000 Storage Palisades C-Zone Storage Tank and Pipeline $4,250,000 Pressure Zone G Storage Expansion $8,000,000 Pressure Zone G, H and I Storage Expansion $4,000,000 Forebay Design (P)$99,231 Forebay Reservoir Construction (P) $900,000 Shannon Rd Forebay Reservoir And Booster Station Prop (Ind.) $240,000 Yes Forebay Reservoir Booster Station Design (Ind.) $90,000 Yes Shannon Rd Forebay Reservoir and Booster Station Design (Ind.) $180,000 Yes Booster Station Construction Forebay Res. (Ind.) $300,000 Yes Shannon Road Forebay Res. Construction (Ind.) $840,000 Yes Shannon Road Forebay Res. Construction (Ind.) $540,000 Yes Arizona municipalities can charge development fees to cover the cost of infrastructure improvements needed to support new development. These fees are one-time payments used to fund projects like building new roads, parks, or water facilities. The amount of the fee is determined by an Infrastructure Improvements Plan (IIP) and land use assumptions. Importantly, development fees can only be used for building new infrastructure or paying off debt for growth-related projects. They cannot be used for ongoing maintenance, repairs, or addressing existing problems. The Town's IIP includes public services for parks and recreation facilities, police facilities, street facilities, and water facilities. Below is a list of identified IIP projects use in the latest impact fee study to calculate the development fees. These are projects that would be eligible to be funded by development fees as outlined in ARS § 9-463.05 (T)(7)(a). APPENDIX 8 Page 1 of 2 APPENDIX 8 Water Facilities Continued Description Cost Completed? Distribution Moore Road F-Zone Interconnect $750,000 Water Plant 14 Booster Capacity Expansion $250,000 Pipeline Design (Recovery Water & Transmission) (P) $660,692 Pipeline Construction (P) $4,320,000 Pipeline Route Study and Preliminary Design (Ind.) $120,000 Yes Pipeline Easement Acquisition (Ind.) $450,000 Yes Pipeline Design (Ind.) $600,000 Yes Pipeline Construction NWRRDS to La Canada Res. (Ind.) $5,880,000 Interconnect to Tangerine Rd. (Ind.) $270,000 Interconnect to Lambert Lane (Ind.) $510,000 Yes APPENDIX 8 Page 2 of 2    Town Council Regular Session A. Meeting Date:11/20/2024   Requested by: Mike Standish Submitted By:Michelle Stine, Town Clerk's Office Department:Town Clerk's Office SUBJECT: Minutes - November 6, 2024 RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (approve with the following changes), the November 6, 2024, minutes.  Attachments 11-6-24 Draft Minutes  D R A F T   MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION NOVEMBER 6, 2024 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE            REGULAR SESSION AT OR AFTER 6:00 PM   CALL TO ORDER    Mayor Winfield called the meeting to order at 6:01 p.m.   ROLL CALL    Present: Joseph C. Winfield, Mayor Melanie Barrett, Vice-Mayor Harry Greene, Councilmember Joyce Jones-Ivey, Councilmember Josh Nicolson, Councilmember Steve Solomon, Councilmember Absent: Tim Bohen, Councilmember   PLEDGE OF ALLEGIANCE    Mayor Winfield led the audience in the Pledge of Allegiance.   REMARKS BY MAYOR WINFIELD REGARDING THE OUTGOING MEMBERS OF COUNCIL    Mayor Winfied recognized Councilmembers Steve Solomon and Tim Bohen for their years of service to the Town of Oro Valley. Councilmember Solomon congratulated the newly elected Councilmembers, and he thanked the residents, Council, and Town staff for their advice, support and hardwork during his time on Council.   SWEARING IN OF NEWLY ELECTED AND RE-ELECTED COUNCILMEMBERS WITH TERMS EFFECTIVE NOVEMBER 6, 2024 THROUGH NOVEMBER 7, 2028    Town Clerk Mike Standish swore in Councilmembers Harry Greene, Mary Murphy and Elizabeth Robb with terms effective November 6th, 2024 through November 7, 2028. 11/6/24 Minutes, Oro Valley Town Council Regular Session 1   SEATING OF NEWLY ELECTED AND RE-ELECTED COUNCILMEMBERS AND REMARKS BY THE NEWLY ELECTED AND RE-ELECTED COUNCILMEMBERS    Councilmembers Greene, Murphy and Robb expressed their appreciation to the residents of Oro Valley, their families, fellow Councilmembers and Town staff for their support. Mayor Winfield recessesed the meeting at 6:16 p.m. Mayor Winfield reconvened the meeting at 6:22 p.m.   UPCOMING MEETING ANNOUNCEMENTS    Town Clerk Mike Standish announced the upcoming Town Meetings.   MAYOR AND COUNCIL REPORTS ON CURRENT EVENTS    Councilmember Greene provided comments and appreciation for Councilmember Solomon and his service to the Town of Oro Valley. Councilmember Greene congratulated the Greater Oro Valley Chamber of Commerce and Mayor Winfield for a wonderful State of the Town event. Councilmember Greene also encouraged citizens to attend the Oro Valley Theatre Company's production of The Lion In Winter, which will run November 8 - 10, 2024.   TOWN MANAGER'S REPORT ON CURRENT EVENTS    Town Manager Jeff Wilkins reported the following: Update on upcoming Special Events in Oro Valley Welcomed new buisinesses to Oro Valley Oro Valley Path Forward update Update on the Oro Valley Concert Series events Update on 50 Businesses for 50 Years   ORDER OF BUSINESS    Mayor Winfield reviewed the order of business and stated the order would stand as posted.   INFORMATIONAL ITEMS    There were no informational items.   CALL TO AUDIENCE    Oro Valley resident Karen Riker-Harned voiced her concerns regarding the proposed second 11/6/24 Minutes, Oro Valley Town Council Regular Session 2  Oro Valley resident Karen Riker-Harned voiced her concerns regarding the proposed second entrance into the Oro Valley maintenance yard. Oro Valley resident Rosa Daily voiced her concerns regarding the proposed Vistoso Trails Nature Preserve policies. Oro Valley resident Tricia Tozier voiced her concerns regarding the proposed Oro Valley Church of the Nazarene rezoning request. Oro Valley resident Tim Tarris spoke on behalf of his wife Ms. Vicky Tarris. Mr. Tarris voiced the concerns of Ms.Tarris regarding the proposed Oro Valley Church of the Nazarene rezoning request. Oro Valley resident Doug Dalby voiced his concerns regarding the proposed Oro Valley Church of the Nazarene rezoning request. Oro Valley resident David Deivert voiced his concerns regarding the proposed Oro Valley Church of the Nazarene rezoning request. Mayor Winfield proposed that a future agenda item for the Vistoso Trails Nature Preserve draft policies that were referenced, be placed on a future agenda, as determined by the Agenda Committee. Seconded by Vice Mayor Barrett Vice Mayor Barrett proposed that the second entrance to 680 W. Calle Concordia be placed on a future agenda, as determined by the Agenda Committee. Seconded by Mayor Winfield. Oro Valley resident Devin Smith voiced her concerns regarding the proposed Oro Valley Church of the Nazarene rezoning request.   PRESENTATIONS   1.Presentation of the 27th Annual Oro Valley Community Academy Graduates       Planner Alexandra Chavez presented item #1 and introduced the following 2024 Oro Valley Community Academy Graduates in attendance. Brian Dean Anderson Leah Bahan Marc Bahan Sharon Burns Michael Coren Kathleen Cowsert Angela Greynolds Loren Jensen Randy Kohout Jon Lundberg Jean Miller Elizabeth Robb Maureen Sevigny Mike Smejkal David Smoler Renea Stasaski Mike Stasaski Karen Steinbronn Otton A. Suarez Lyle Vandermyde Mike Weisberger 11/6/24 Minutes, Oro Valley Town Council Regular Session 3 Stephen Woodall Tom Worchester   CONSENT AGENDA    Counncimember Jones-Ivey requested that Consent item (E) be removed from the Consent Agenda for discussion.   A.Minutes - October 16, 2024      B.Adoption of the 2025 regular Town Council meeting schedule      C.Approval of Council Liaison assignments, effective November 7, 2024 through December 31, 2025      D.Resolution No. (R)24-37, authorizing the Chief of Police to sign and enter into, on behalf of the Town, an Intergovernmental Agreement between the State of Arizona, through the Department of Public Safety, and the Town of Oro Valley for the funding of law enforcement retention initiatives       Motion by Mayor Joseph C. Winfield, seconded by Councilmember Harry Greene to approve Consent agenda items (A) through (D).  Vote: 7 - 0 Carried   E.Resolution No. (R)24-38, authorizing the Town Manager to sign, on behalf of the town, a renewal for the town attorney services contract with Mesch Clark Rothschild, P.C.       Councilmember Jones-Ivey requested clarification regarding the contract renewal for the town attorney services. Town Attorney David Hindman clarifed questions regarding the contract renewal.    Motion by Mayor Joseph C. Winfield, seconded by Councilmember Joyce Jones-Ivey to approve Consent agenda item (E).  Vote: 7 - 0 Carried   REGULAR AGENDA   1.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION ON TWO ITEMS RELATING TO A PROPOSED COFFEE SHOP DRIVE-THRU AND OFFICE/RESTAURANT DEVELOPMENT AT THE NORTHEAST CORNER OF INNOVATION PARK DRIVE AND TANGERINE ROAD: ITEM A: ORDINANCE NO. (O)24-07, PROPOSED ZONING TEXT AMENDMENT TO THE RANCHO VISTOSO PLANNED AREA DEVELOPMENT TO ENABLE ACCESS ONTO TANGERINE ROAD FOR MULTIPLE PROPERTIES BETWEEN BIG WASH BRIDGE AND ORACLE ROAD ITEM B: CONDITIONAL USE PERMIT FOR A COFFEE SHOP DRIVE-THRU USE       Mayor Winfield opened the public hearing. 11/6/24 Minutes, Oro Valley Town Council Regular Session 4  Mayor Winfield opened the public hearing. No comments were received. Mayor Winfield closed the public hearing.    Planner Kyle Packer presented item #1 and included the following: Purpose Background Item A: Rancho Vistoso PAD Text Amendment Item B: Conditional Use Permit Item B: Conditional Use Permit - Queuing Item B: Conditional Use Permit - Traffic Review Criteria Summary and Recommendations Mr. Paul Oland with Pardigm Land Design and representing the property owner continued the presentation regarding item #1. Mr. Greg Furrier representing Starbucks, spoke regarding the proposed project.    Motion by Mayor Joseph C. Winfield, seconded by Councilmember Harry Greene to approve Ordinance No. (O)24-07, a zoning text amendment to the Rancho Vistoso Planned Area Development to remove the neighborhood policy limiting access from the north side of Tangerine Road between Big Wash Bridge and Oracle Road (Tucson-Florence Highway, U.S. 89) Discussion ensued amongst Council and staff regarding item #1A. Vice Mayor Barrett requested a friendly amendment to the main motion to limit the access to this project. Mayor Winfield did not accept the friendly amendment. Discussion continued amongst Council and staff regading item #1.    Motion by Mayor Joseph C. Winfield, seconded by Councilmember Harry Greene to approve Ordinance No. (O)24-07, a zoning text amendment to the Rancho Vistoso Planned Area Development to remove the neighborhood policy limiting access from the north side of Tangerine Road between Big Wash Bridge and Oracle Road (Tucson-Florence Highway, U.S. 89)  Vote: 7 - 0 Carried    Motion by Mayor Joseph C. Winfield, seconded by Vice-Mayor Melanie Barrett to approve a conditional use permit for a drive-thru restaurant near the northeast corner of Tangerine Road and Innovation Park Drive, based on the finding it is in conformance with the Zoning Code and Conditional Use Permit criteria. Discussion ensued amongst Council and staff regarding item #1B.    Motion by Mayor Joseph C. Winfield, seconded by Vice-Mayor Melanie Barrett to approve a conditional use permit for a drive-thru restaurant near the northeast corner of Tangerine Road and Innovation Park Drive, based on the finding it is in conformance with the Zoning Code and Conditional Use Permit criteria.  Vote: 7 - 0 Carried   11/6/24 Minutes, Oro Valley Town Council Regular Session 5  Mayor Winfield recessed the meeting at 7:58 p.m. Mayor Winfield reconvened the meeting at 8:09 p.m.   2.DISCUSSION AND POSSIBLE ACTION REGARDING IMPROVEMENTS TO VISTOSO TRAILS NATURE PRESERVE       Mayor Winfield opened the public hearing. The following individuals spoke. Oro Valley resident Phil Zielinski Oro Valley resident Rosa Daily Mayor Winfield closed the public hearing.    Parks and Recreation Director Rosalyn Epting gave a brief overview of item #2 and introduced Ms. Rebeca Field with Kimley-Horn & Associates. Ms. Field presented item #2 and included the following: Agenda Restoration Strategies Restoration Concept Plan Overview of 60% Sheet Set Sample Restoration Area Seed Mix - Sonoran Upland Seed Mix - Riparian Seed Mix - Low Grow Desert Garden Area Concept Plan Planting Design - Trees Planting Design - Shrubs Planting Design - Accents Preliminary Costs: Golf Course Restoration Preliminary Cost Assessment: Desert Garden Schedule Parks and Recreation Director Rosalyn Epting continued the presentation and included the following: VTNP Grants 2024 Project Budget Discussion ensued amongst Council and staff regarding item #2.    Motion by Mayor Joseph C. Winfield, seconded by Vice-Mayor Melanie Barrett to move that the Town hold in reserve $1,500,000., that the Town maximize the Land and Water Conservation fund at $3,000,000., and that $500,000 is allocated for a three prong approach which includes a cobble approach, a non-cobble approach, and a seed only approach. Then staff and Ms. Field will return to Council with what this would look like in terms of acres, after a discussion with a contractor.  Vote: 7 - 0 Carried   FUTURE AGENDA ITEMS 11/6/24 Minutes, Oro Valley Town Council Regular Session 6    The following future agenda items were discussed during Call to Audience. Mayor Winfield proposed that a future agenda item for the Vistoso Trails Nature Preserve draft policies that were referenced, be placed on a future agenda, as determined by the Agenda Committee. Seconded by Vice Mayor Barrett. Vice Mayor Barrett proposed that the second entrance to 680. W. Calle Concordia be placed on a future agenda, as determined by the Agenda Committee. Seconded by Mayor Winfield.   ADJOURNMENT    Motion by Mayor Joseph C. Winfield, seconded by Councilmember Harry Greene to adjourn the meeting at 9:50 p.m.  Vote: 7 - 0 Carried     _________________________________________________ Michelle Stine, MMC, CPM Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular and study session of the Town of Oro Valley, Arizona held on the 6th day of November 2024. I further certify that the meeting was duly called and held and that a quorum was present. __________________________________________________ Michael Standish, CMC Town Clerk 11/6/24 Minutes, Oro Valley Town Council Regular Session 7    Town Council Regular Session B. Meeting Date:11/20/2024   Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office SUBJECT: Resolution No. (R)24-39, approving the Agenda Committee assignment for the period of December 1, 2024 to February 28, 2025 RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: Per the Town Council Parliamentary Rules and Procedures & Code of Conduct, the Town Council shall approve the Agenda Committee meeting assignments. Attached is the proposed Agenda Committee meeting assignment of Councilmember Greene for the period of December 1, 2024, to February 28, 2025. BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to APPROVE Resolution No. (R)24-39, approving the Agenda Committee assignment for the period of December 1, 2024, to February 28, 2025. Attachments Resolution No. (R)24-39 Agenda Committee Assignment  RESOLUTION NO. (R)24-39 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, ASSIGNING COUNCILMEMBER GREENE TO THE AGENDA COMMITTEE FOR THE PERIOD OF DECEMBER 1, 2024 THROUGH FEBRUARY 28, 2025; AND DIRECTING THE TOWN MANAGER, TOWN CLERK, TOWN LEGAL SERVICES DIRECTOR, OR THEIR DULY AUTHORIZED OFFICERS AND AGENTS TO TAKE ALL STEPS NECESSARY TO CARRY OUT THE PURPOSES AND INTENT OF THIS RESOLUTION WHEREAS, on September 19, 2001, the Mayor and Council adopted the Town Council Parliamentary Rules & Procedures and Code of Conduct; and WHEREAS, pursuant to section 5.2 (A) Town of Oro Valley Parliamentary Rules & Procedures and Code of Conduct, the Town Council shall set and approve the Agenda Committee meeting assignments; and WHEREAS, Town Council wishes to assign Councilmember Greene to the Agenda Committee for the period of December 1, 2024 through February 28, 2025. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, as follows: SECTION 1. That Councilmember Greene is hereby assigned to the Agenda Committee for the period of December 1, 2024 through February 28, 2025. SECTION 2. That the Town Manager, Town Clerk, Town Legal Services Director, or their duly authorized officers and agents to take all steps necessary to carry out the purposes and intent of this resolution. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 20th day of November, 2024. TOWN OF ORO VALLEY ___________________________ Joseph C. Winfield, Mayor ATTEST: APPROVED AS TO FORM: ____________________________ __________________________________ Michael Standish, Town Clerk Tobin Sidles, Legal Services Director Date: _______________________ Date: _____________________________    Town Council Regular Session C. Meeting Date:11/20/2024   Requested by: Rosalyn Epting Submitted By:Rosalyn Epting, Parks and Recreation Department:Parks and Recreation SUBJECT: Resolution No. (R)24-40, accepting a grant awarded by the Arizona State Parks Board under the Historic Preservation Heritage Fund Program for the Proctor-Leiber House Condition Assessment RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: In April 2024, the Parks and Recreation Department applied for a Heritage Fund Historic Preservation Grant with Arizona State Parks, which will allow for a Historic Building Condition Assessment (HBCA) of the Proctor-Leiber house at Steam Pump Ranch. The HBCA provides understanding and documentation of the current conditions of a historical building, which will allow the Town to anticipate and plan for conservation, restoration, and preservation needs. The cost of the HBCA will be $50,000 with the grant funding covering $30,000 of that total. The grant has been awarded to the Town of Oro Valley pending a resolution from the Council. BACKGROUND OR DETAILED INFORMATION: The Proctor-Leiber House was built in the 1930's and is located on the east side of the Steam Pump Ranch property. The house was originally built by John Proctor and was his residence. His grandson, John Leiber, and his wife, Cheryl, moved into the house in the early 1970's and lived there until the Town acquired the building in 2007. Before being acquired, the property’s electricity and water were disconnected. Currently, the structure is being used for storage, as the interior of the building is not in a condition that allows public access. The Proctor-Leiber House is the last remaining structure at Steam Pump Ranch to have a facility assessment completed. A building assessment will help staff identify what needs to be done to the facility so that it can be better utilized. The grant was awarded through the Heritage Fund Historic Preservation Grant with Arizona State Parks and is a 60%/40% matching grant. The estimate for the Historic Building Condition Assessment is $50,000, with the grant covering $30,000 of the cost, while the Town would cover $20,000 of the cost. FISCAL IMPACT: Oro Valley’s portion of the Historic Building Condition Assessment will be $20,000 and will be paid from the Grants Fund. SUGGESTED MOTION: I MOVE to APPROVE (or DENY) Resolution No. (R)24-40, accepting a grant awarded by the Arizona State Parks Board under the Historic Preservation Heritage Fund Program for the Proctor-Leiber House Condition Assessment. Attachments (R)24-40 Proctor-Leiber House Condition Assessment Grant  RESOLUTION NO. (R)24-40 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, ACCEPTING A GRANT AWARDED BY THE ARIZONA STATE PARKS BOARD UNDER THE HISTORIC PRESERVATION HERITAGE FUND PROGRAM FOR THE PROCTOR- LEIBER HOUSE CONDITION ASSESSMENT; AND DIRECTING THE TOWN MANAGER, TOWN PARKS & RECREATION DIRECTOR, TOWN CLERK, TOWN LEGAL SERVICES DIRECTOR, OR THEIR DULY AUTHORIZED OFFICERS AND AGENTS TO TAKE ALL STEPS NECESSARY TO CARRY OUT THE PURPOSES AND INTENT OF THIS RESOLUTION WHEREAS, A.R.S. § 41-503 has authorized the establishment of the Historic Preservation Heritage Fund Program providing funds to the State of Arizona and other eligible applicants for the purpose of preserving historic and prehistoric resources; and WHEREAS, the Arizona State Parks Board is responsible for the administration of the Historic Preservation Heritage Fund Program within the State of Arizona; and WHEREAS, the Town of Oro Valley applied for a grant under the Historic Preservation Heritage Fund Program for the Proctor-Leiber House Condition Assessment; and WHEREAS, the Arizona State Parks Board awarded the grant to the Town of Oro Valley at their June, 20, 2024 meeting in the amount of $30,000.00; and WHEREAS, in order to receive awarded grant funds, the Town of Oro Valley must adopt a resolution accepting the grant money and agreeing to provide 40% of the total project matching funds for Proctor-Leiber House Condition Assessment, in the amount of $20,000. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Town Council of the Town of Oro Valley, Arizona that: SECTION 1. The Town of Oro Valley hereby accepts the Historic Preservation Heritage Fund Program grant in the amount of $30,000.00 for the Proctor-Leiber House Condition Assessment. SECTION 2. The Town of Oro Valley hereby agrees to provide matching funds of $20,000.00 for the Proctor-Leiber House Condition Assessment from the Grants Fund. SECTION 3. the Town Manager, Town Parks & Recreation Director, Town Clerk, Town Legal Services Director, or their duly authorized officers and agents are hereby authorized and directed to take all steps necessary to carry out the purposes and intent of this resolution. SECTION 4. All Oro Valley resolutions or motions and parts of resolutions or motions of the Council in conflict with the provision of this Resolution are hereby repealed. SECTION 5. If any section, subsection, sentence, clause, phrase or portion of this Resolution is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. PASSED AND ADOPTED by Mayor and Town Council, the Town of Oro Valley, Arizona, this 20th day of November, 2024. TOWN OF ORO VALLEY Joseph C. Winfield, Mayor ATTEST: APPROVED AS TO FORM: Michael Standish, Town Clerk Tobin Sidles, Legal Services Director Date:Date:    Town Council Regular Session 1. Meeting Date:11/20/2024   Requested by: Mike Standish Submitted By:Michelle Stine, Town Clerk's Office Department:Town Clerk's Office SUBJECT: PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING AN APPLICATION FOR A SERIES 12 (RESTAURANT) LIQUOR LICENSE FOR DIBELLA'S BRUNCH N BOOZE, LOCATED AT 9630 N. ORACLE ROAD, STE #110 RECOMMENDATION: Staff recommends approval of this liquor license to the Arizona Department of Liquor Licenses and Control for the following reasons: 1. No protests to this license have been received.  2. The necessary background investigation was conducted by the Police Department.  3 The Police Department has no objection to the approval of the Series 12 Liquor License. EXECUTIVE SUMMARY: An application for a new Series 12 (Restaurant) Liquor License has been submitted by Calye Jean Dibella for Dibella's Brunch N Booze, located at 9630 N. Oracle Road, #110. Calye Jean Dibella has submitted all necessary paperwork to the Town of Oro Valley and the Arizona Department of Liquor Licenses and Control, and has paid all related fees associated with applying for the liquor license ($500 Application Processing Fee). The Arizona Department of Liquor Licenses and Control (DLLC), authorized by Arizona Revised Statutes Title 4, is responsible for reviewing and processing state liquor applications. After meeting the DLLC's application and review requirements, the liquor license application is sent to the jurisdiction in which it is located for a public hearing and a recommendation from the local governing body. BACKGROUND OR DETAILED INFORMATION: This non-transferable, on-sale retail privileges liquor license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Failure to meet the 40% food requirement shall result in revocation of the license. In accordance with Section 4-201 of the Arizona Revised Statutes, the application was posted for 20 days on the premises of the applicant's property, ending November 8, 2024. No protests were received during this time period. Police Chief Kara Riley completed a standard background check on Dibella's Brunch N Booze and Owner/Agent Calye Jean Dibella. Chief Riley has no objection to the approval of the Series 12 (Restaurant) License. FISCAL IMPACT: Per Ordinance No. (O)11-16, the Town of Oro Valley charges a $500 liquor license application processing fee to Per Ordinance No. (O)11-16, the Town of Oro Valley charges a $500 liquor license application processing fee to cover the costs incurred by the Town to process the application.  Per Section 8-2-6 Schedule of the Oro Valley Town Code, persons licensed by the State of Arizona to deal in spirituous liquor within the Town shall pay an annual license fee of $80 to the Town.  SUGGESTED MOTION: I MOVE to RECOMMEND APPROVAL of the issuance of a Series 12 Liquor License to the Arizona Department of Liquor Licenses and Control for Calye Jean Dibella for Dibella's Brunch N Booze, located at 9630 N. Oracle Road, #110. or I MOVE to RECOMMEND DENIAL of the issuance of a Series 12 Liquor License to the Arizona Department of Liquor Licenses and Control for Calye Jean Dibella for Dibella's Brunch N Booze, located at 9630 N. Oracle Road, #110. or I MOVE that NO RECOMMENDATION be made regarding the issuance of a Series 12 Liquor License to the Arizona Department of Liquor Licenses and Control for Calye Jean Dibella for Dibella's Brunch N Booze, located at 9630 N. Oracle Road, #110. Attachments Series 12 Description  PD Approval  Application  License Type: Series 12 Restaurant This non-transferable, on-sale retail privileges liquor license allows the holder of a restaurant license to sell and serve spirituous liquor solely for consumption on the premises of an establishment which derives at least forty percent (40%) of its gross revenue from the sale of food. Failure to meet the 40% food requirement shall result in revocation of the license.    Town Council Regular Session 2. Meeting Date:11/20/2024   Requested by: Bayer Vella, Community and Economic Development  Submitted By:Alexandra Chavez, Community and Economic Development Case Number:2301884 SUBJECT: PUBLIC HEARING: ORDINANCE NO. (O)24-09, DISCUSSION AND POSSIBLE ACTION REGARDING THE PROPOSED ZONING CODE AMENDMENT TO REQUIRE A CONDITIONAL USE PERMIT FOR VEHICLE STORAGE FACILITIES AND ESTABLISH ASSOCIATED DEVELOPMENT STANDARDS. AMENDMENTS INVOLVE CHAPTER 23, ZONING DISTRICTS; CHAPTER 25, USE REGULATIONS; CHAPTER 31, DEFINITIONS, AND OTHER RELATED CHAPTERS RECOMMENDATION: The Planning and Zoning Commission recommends approval. EXECUTIVE SUMMARY: The purpose of this public hearing is to discuss proposed zoning code amendments regarding vehicle storage facilities (Attachment 1). This staff report summarizes key issues and decision points regarding the proposed code amendments related to stand-alone vehicle storage facilities. This report will present the proposed code amendments included in Attachment 1:  Amendment #1: Amend allowances for vehicle storage facilities as a Conditional Use. Amendment #2: Clarify existing standards and use requirements for Vehicle Storage Facilities. "Vehicle storage facilities" is a key term that is utilized throughout this report. The phrase stems from the Zoning Code definition for stand-alone vehicle storage facilities, which states:   "a facility whose primary purpose is the temporary storage of motor vehicles, including parking garages." Examples of stand-alone vehicle storage facilities include independently operated parking garages, impound yards, and recreational vehicle (RV) storage as a "primary" commercial business. Currently, there are no such uses in Oro Valley. It is important to note there is a nuanced distinction between stand-alone and accessory vehicle storage facilities. Accessory uses, such as parking garages for building tenants or fleet storage, support the primary land use activity and are not addressed as part of the proposed amendments in Attachment 1. A detailed explanation of the distinctions noted above is provided in the Background and Information section of this report.  Study Sessions were held with the Planning and Zoning Commission (PZC) and Town Council (TC) at their January 16 and March 6 meetings, respectively. Staff presented research findings and key aspects of the proposed code amendments. Discussions from the Commission and Council provided guidance to staff prior to drafting code language presented in Attachment 1. The aforementioned proposed code amendments #1 and #2 were refined and revised based on feedback and direction gained from the study sessions. A complete list of comments and questions with staff responses is included in Attachment 2. Recordings of the meetings are available online. The proposed code amendments were considered by the PZC during their October 1, 2024 meeting. An Executive Session was held to consider the legal parameters of the proposed code amendments. The Commission recommended approval of the proposed code amendments presented in Attachment 1. A draft of the meeting minutes is provided in Attachment 3 and a recording of the meeting is available online. meeting minutes is provided in Attachment 3 and a recording of the meeting is available online. BACKGROUND OR DETAILED INFORMATION: This item stems from a Zoning Code amendment initiated by the Town Council during its July 19, 2023 Regular Session, to establish a Conditional Use Permit (CUP) requirement for stand-alone vehicle storage businesses and parking garages. A recording of the meeting is available online. The purpose of the proposed code amendments (Attachment 1) is to ensure changes reflect best practices. The proposed amendments aim to improve use allowances (Permitted Use to Conditional Use) and clarify existing development standards associated with vehicle storage facilities.  STUDY SESSION FEEDBACK Staff conducted research to evaluate existing code standards, assess standards from peer jurisdictions, and review professional resources to develop preliminary code amendments. A snapshot of peer jurisdiction research findings is available in Attachment 4. Preliminary drafts of the proposed code amendments were presented at study sessions with PZC and TC prior to writing the code language presented in this report (Attachment 1). Feedback provided from the Commission and Town Council (Attachment 2) provided staff with direction and guidance for refining the proposed code amendments #1 and #2. Key themes from comments and feedback included:   Continue to differentiate "stand-alone" vehicle storage facilities as a distinct use Factors for and against Conditional Use Permits Clarify existing standards and requirements for vehicle storage VEHICLE STORAGE FACILITIES A key term foundational to this report is "vehicles." The Zoning Code defines "vehicles" as "a device in, upon, or by which a person or property is transported or drawn/pulled."  By definition, this includes trailers, boats, and semi-trailer trucks. The variety of devices that fall under the "vehicle" umbrella are illustrated below in Figure 1.     Figure 1: Examples of vehicles as defined by the Zoning Code.  As previously mentioned, the Zoning Code definition for "vehicle storage facilities" is central to the proposed code amendment. The Zoning Code defines the term as:  "a facility whose primary purpose is the temporary storage of motor vehicles, including parking garages."    The critical phrase to highlight in this definition is "primary purpose", which speaks to the main land use activity (primary vs accessory use). Vehicle storage facilities can be categorized into three use activities:  Primary use (stand-alone)1. Accessory use2. Other primary uses with vehicle storage needs (i.e., auto repair shops, car rental agencies)3.  The distinction between the types of uses is explained in the following sections.  1. Stand-Alone Storage Facilities: Stand-alone vehicle storage facilities correspond to the predominant or primary purpose. Examples of vehicle storage facilities as a primary use are shown below in Figure 2. The first example on the left is of the Pennington Street garage in Downtown Tucson. The second image on the right is an RV storage facility located in Marana and is zoned Light Industrial.     Figure 2: Examples of vehicle storage facilities as a primary use.  Stand-alone vehicle storage facilities do not exist in Oro Valley. Staff occasionally receives inquiries from property owners regarding allowances to develop stand-alone indoor vehicle storage facilities to store recreational and luxury vehicles. However, no formal applications have been submitted to the Town.  2. Accessory Storage Facilities: Vehicle storage facilities supporting the primary use are considered an accessory use. Examples of this include a parking garage for building tenants, fleet storage for a landscape company, or a motor pool managed by an organization. Examples of vehicle storage as an accessory use in Oro Valley are shown below in Figure 3. The first example on the left is the site plan for the La Posada Senior Care Facility project, located on the southeast corner of Naranja Dr and 1st Avenue. The parking garage, currently under construction, is a subordinate use serving the tenants of the senior care facility (the primary use). The second example on the right is a self-storage facility that offers vehicle storage as a supplementary service.     Figure 3: Examples of vehicle storage facilities as an accessory use.   Currently, there are two self-storage facilities in town along Oracle Road that actively offer vehicle storage as an additional service. Other examples of accessory vehicle storage worth mentioning include an office motor pool or fleet storage. There are a few landscape companies in town, also along Oracle Road, which store company vehicles on site. Vehicle storage activity for all the aforementioned uses is not visible to the public, due to screening provided by brick walls, topography, and vegetation. 3. Other Primary Uses with Vehicle Storage Needs: There are separate primary land uses which have an operational need to store vehicles on site. These uses are considered accessory and must adhere to existing Zoning Code requirements. Examples of "other primary uses with vehicle storage needs" include rental establishments (Section 25.1.B.30) and repair facilities (Section 25.1.B.31). Both are separate use categories with distinct standards and requirements.  PROPOSED CODE AMENDMENTS: Proposed Amendment #1: Amend allowances for vehicle storage facilities as a Conditional Use: Stand-alone vehicle storage facilities are currently permitted by right in the Commercial, Townhouse, and Resort zoning districts, shown in Figure 4. Similar uses in surrounding jurisdictions are typically associated with commercial and industrial zoning districts as indicated in staff’s research findings, provided in Attachment 4.     Figure 4: Vehicle Storage Facilities Permitted by Zoning Districts  Vehicle storage facilities in residential and resort districts zoning districts are not commonly allowed by surrounding jurisdictions. However, there are instances where such facilities would make sense as an Ancillary Use, for example industrial zoning districts such as Technological Park (T-P). Use case examples of this include on-site parking of fleet vehicles for a Tech-Park research and development company. In this instance, "vehicle storage" would be considered ancillary (subordinate use) to the "office" (primary use). The Zoning Code currently does not allow vehicle storage as an Ancillary Use in any zoning district. The code amendments in Attachment 1 propose amending allowances for vehicle storage facilities in T-P zoning districts as an Ancillary Use. A map illustrating zoning districts in town where "stand-alone" vehicle storage facilities are a Permitted Use is shown below in Figure 5 and included as Attachment 5. The areas where stand-alone vehicle storage is permitted by right are predominantly located in areas typically associated with commercial uses, such as along Oracle Road and portions of Tangerine Road. Other areas to highlight are along the northern portions of La Canada Drive and La Cholla Boulevard, which are typically associated with residential areas.    Figure 5: Zoning map for vehicle storage as a permitted use.  Factors In Favor Of and Factors Against Conditional Use Permit: There are significant factors for and against changing existing land use permission. Factors stem from legal and compatibility concerns. The Commission held an Executive Session during their October 1, 2024, meeting to consider the proposed amendments provided in Attachment 1.    Vehicle storage facilities as a primary use in town do not exist. Staff occasionally receives inquiries from property owners regarding allowances to develop stand-alone indoor vehicle storage facilities to store recreational and luxury vehicles. However, no formal applications have been submitted to the Town.  There are legal concerns regarding removing any uses permitted by right. Changes to permitted uses could be considered a limitation of property rights by State Law. However, there may be areas open to interpretation relative to changing allowances from Permitted to Conditional. Considerations for such changes should be accompanied by further discussions with the Town’s legal counsel.  The proposed code amendments aim to identify opportunities to improve the application of the Zoning Code and ensure compatibility with surrounding land uses. The following factors shown in Figure 6 should be considered when changing permitted use designations from Permitted Use to Conditional Use for stand-alone vehicle storage facilities.    Figure 6: Advantages and challenges of Conditional Use Permits (CUP).    Proposed Amendment #2: Clarify existing standards and use requirements for Vehicle Storage Facilities: The proposed amendments aim to clarify existing standards and requirements specific to vehicle storage. Currently, vehicle storage must adhere to outdoor storage requirements outlined in Section 25.1.A.4, which states:    "All operations and storage, except as provided in subsection A.4.d of this section, outdoor displays, shall be conducted within a completely enclosed building or within an opaque barrier designed to match the main building on the site." Development standards, such as screening, are keystone zoning requirements to ensure compatibility with the surrounding area, preserve neighborhood character, and help to mitigate nuisances. To achieve this objective, the following is proposed in Attachment 1:  Vehicle storage activities must take place within an enclosed structure or opaque barrier.  Screening devices must be architecturally compatible with buildings on site. Screening wall heights must be greater than the height of vehicles storage on site. The requirement for a screening wall is a core development standard to mitigate the visual impact of stored vehicles. Figure 7 below shows a conceptual screening wall rendering of a formerly proposed vehicle storage facility in town. Notably, the image illustrates the functionality of the screen wall as it serves to shield business operations from public view, while maintaining the aesthetic qualities of the development architecture.     Figure 7: Conceptual rendering of a screening wall for vehicle storage facility, Life Storage Mercado Del Rio.       Additionally, the image above illustrates how screen walls can conceal the vehicle types stored on site, which works to mitigate impacts to surrounding properties regardless of transportation mode. Establishing standards and use requirements specific to vehicle storage will clarify the Zoning Code while ensuring compatibility with neighboring properties. neighboring properties. PLANNING AND ZONING COMMISSION The proposed code amendments in Attachment 1 were considered by the Planning and Zoning Commission at a formal public hearing held on October 1, 2024. An Executive Session was held to consider the legal parameters of the proposed code amendments relative to clarifying uses permitted by right to a Conditional Use. The Commission recommended approval of the proposed code amendments. A draft of the meeting minutes is provided in Attachment 3 and a recording of the meeting is available online. PUBLIC PARTICIPATION Public notice has been provided as follows: Post cards mailed to all property owners in Townhouse Residential District R-4, Resort District R-4R, and Commercial Districts C-N, C-1, and C-2.  Posting at Town Hall Posting on the Town's website Notice in the Daily Territorial Newspaper SUMMARY AND RECOMMENDATION In summary, the proposed code amendments aim to reflect best practices and identify opportunities to improve use allowances (Permitted Use to Conditional Use), and associated development standards related to vehicle storage facilities.  The proposed amendments (Attachment 1) aim to:  Amend allowances for vehicle storage facilities as a Conditional Use, where it is currently a Permitted Use. 1. Clarify existing standards and use requirements for Vehicle Storage Facilities.2. The Planning and Zoning Commission recommends approval of the proposed code amendments. FISCAL IMPACT: N/A SUGGESTED MOTION: Town Council may wish to consider the following motions: I move to APPROVE Ordinance No. (O)24-09, the proposed zoning code amendment to require a Conditional Use Permit for vehicle storage facilities and establish associated development standards. Amendments involve Chapter 23, Zoning Districts; Chapter 25, Use Regulations; Chapter 31, definitions, and other related chapters. OR I move to DENY Ordinance No. (O)24-09, the proposed zoning code amendment to require a Conditional Use Permit for vehicle storage facilities and establish associated development standards. Amendments involve Chapter 23, Zoning Districts; Chapter 25, Use Regulations; Chapter 31, definitions, and other related chapters, based on the finding _________________. Attachments Attachment 1 - (O)24-09 Vehicle Storage Code Amendment  Attachment 2 - Vehicle Facilities Code Amendment Study Session Comments  Attachment 3 - Planning and Zoning Oct 1 Public Hearing Draft Minutes  Attachment 4 - Peer Research Vehicle Storage  Attachment 5 - Stand Alone Vehicle Storage OV Zoning Map  Staff Presentation  ORDINANCE NO. (O)24-09 AN ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA, AMENDING ORO VALLEY ZONING CODE CHAPTER 23, ZONING DISTRICTS, CHAPTER 25, USE REGULATIONS, AND CHAPTER 31, DEFINITIONS, TO ESTABLISH A CONDITIONAL USE PERMIT REQUIREMENT AND ADDITIONAL DEVELOPMENT STANDARDS FOR VEHICLE STORAGE FACILITIES WHEREAS, on March 31, 1981, the Mayor and Council approved Ordinance (O) 81-58, which adopted that certain document entitled “Oro Valley Zoning Code Revised” (OVZCR); and WHEREAS, on July 19, 2023, Town Council initiated a Zoning Code Amendment to establish a Conditional Use Permit (CUP) requirement for “stand-alone” vehicle storage; and WHEREAS, it is necessary to amend OVZCR Chapter 23, Zoning Districts, Chapter 25, Use Regulations, and Chapter 31, Definitions, to establish a CUP requirement for Vehicle Storage Facilities; and WHEREAS, the Planning and Zoning Commission held a meeting on October 1, 2024, and voted to approve the amendments to OVZCR Chapter 23, Zoning Districts, Chapter 25, Use Regulations, and Chapter 31, Definitions; and WHEREAS, the Mayor and Council have considered the proposed amendments and the Planning and Zoning Commission’s recommendation regarding the changes to OVZCR Chapter 23, Zoning Districts, Chapter 25, Use Regulations, and Chapter 31, Definitions, and finds that they are in the best interest of the Town. NOW, THEREFORE, BE IT ORDAINED by the Mayor and Council of the Town of Oro Valley, Arizona that: SECTION 1. Oro Valley Zoning Code Revised, Chapter 23, Zoning Districts, Chapter 25, Use Regulations, and Chapter 31, Definitions, are hereby amended as shown in the attached Exhibit “A”. SECTION 2. All Oro Valley Ordinances, Resolutions, or Motions and part of Ordinances, Resolutions or Motions of the Council in conflict with the provisions of this Ordinance are hereby repealed. SECTION 3. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, 2 such decision shall not affect the validity of the remaining portions thereof. SECTION 4. In compliance with ARS § 9-802, the exhibits to this Ordinance are on file at the Town Clerk’s Office. PASSED AND ADOPTED by Mayor and Town Council of the Town of Oro Valley, Arizona this 20th day of November, 2024. TOWN OF ORO VALLEY Joseph C. Winfield, Mayor ATTEST:APPROVED AS TO FORM: ___________________________ Michael Standish, Town Clerk Tobin Sidles, Legal Services Director Date:Date: Exhibit “A” Section 23.3 Table of Permitted Uses Single-Family Multi-Family Commercial Other USE CATEGORY SPECIFIC USE TYPE R1- 300 R1- 144 R1- 72 R1- 43 R1- 36 R1- 20 R1- 10 R1 -7 S D H 6 R- 4 R-4R R- S R-6 C-N C-1 C-2 PS T-P P O S NOTES ACCESSORY USES Accessory Uses Accessory Buildings and Uses P P P P P P P P P P P P P P P P P P P 23.6 25.2.A COMMERCIAL USES Vehicle Storage Facility, Including Parking Garage C P C P C P C P C P A 25.1.B.32 Section 25.1 Requirements for Specific Uses 4. Outdoor Storage and Activities a.  All operations and storage, except OUTDOOR DISPLAYS as provided in subsection A.4.d of this section, outdoor displays, shall be conducted within a completely enclosed building or within an opaque barrier designed to match the main building on the site. VEHICLE STORAGE SHALL BE IN ACCORDANCE WITH SECTION 25.1.B.32. 32. VEHICLE STORAGE FACILITIES a. ALL VEHICLE STORAGE ACTIVITIES SHALL BE SCREENED FROM PUBLIC VIEW AND MUST TAKE PLACE WITHIN AN ENCLOSED STRUCTURE OR SCREENED BY AN OPAQUE BARRIER. b. SCREENING DEVICES SHALL BE ARCHITECTURALLY COMPATIBLE WITH BUILDINGS ON SITE AND MEET THE REQUIREMENTS OF SECTION 27.6.C.5. c. SCREENING WALL HEIGHT MUST BE GREATER THAN THE MAXIMUM HEIGHT OF VEHICLES STORED ON SITE. 33 32. Vehicle Washes/Detailing Section 31 Definitions Garage, Parking See “Vehicle Storage Facility” Parking Structure A building designed for temporary storage of motor vehicles. Vehicle A device in, upon, or by which a person or property is or may be transported or drawn/pulled including self-propelled autonomous vehicles. Vehicle, Recreational A vehicle or vehicle combination that is more than twenty-six thousand (26,000) pounds gross vehicle weight rating and that is designed and exclusively used for PERSONAL USE OR TO TRANSPORT POSSESSIONS private pleasure, including, but not limited to, vehicles commonly referred to as motor homes, pick-up trucks with campers, travel trailers, toy haulers, boat trailers, and horse trailers. used exclusively to transport personal possessions or persons for noncommercial purposes. Vehicle Storage Facility A PRINCIPLE OR ACCESSORY USE facility whose primary purpose is the temporary storage of motor vehicles including STAND-ALONE parking garages. Vehicle Storage Facilities Code Amendment Study Session Feedback Comments Question/Comment Staff Response TC If it is currently a permitted, the landowner has a vested right to use that property for that permitted right. We cannot take that way without repercussion. Changes to permitted use designations may be considered a limitation on property rights per State law. Consideration for such changes should be accompanied with further discussions with the Town's legal counsel. TC The premise of this item to consider going from a permitted use to conditional use. Is the permitted to CUP a diminution of value? Requiring a Conditional Use Permit where it is a Permitted Use is considered a diminution. Vehicle storage facilities is a slumbrous use that the Town has not received a formal application in the past 20 years. Discussions with the Town's legal counsel is recommended. TC Looking at the different commercial districts, the storage facilities would be for any type of vehicle? Yes, as the Zoning Code definition for vehicles will apply. Vehicles are defined as "a device which a person or property is transported." PZC Regarding vehicle storage, what is the difference between Permitted Use vs Conditional Use? How is Permitted Use restricted? Permitted use provides development entitlements by- right, whereas Conditional Use permit requires neighborhood meetings, consideration by the Planning and Zoning Commission and ultimately approval by Town Council. Both uses must comply with Zoning Code standards and requirements. PZC Why do we make a distinction between primary and ancillary use? Do ancillary use have the same development requirements? Ancillary uses are secondary or minor to the principal use. All uses must be compliant with Zoning Code requirements. PZC Do Ancillary Uses require the applicant to go through the review process with Planning and Zoning Commission? The development review process applies to all nonresidential projects, including vehicle storage facilities. 1: Conditional Use advantages and challenges Vehicle Storage Facilities Code Amendment Study Session Feedback Comments PZC Will [the proposed code amendments] apply to businesses that already have an ancillary use in place? Will they need to build something to meet screening requirements? If adopted, existing vehicle storage facility uses would be consider a nonconforming use. There are currently no such uses in town. TC Where does commercial fall within the definition for vehicle. Is the code amendment proposing a change to include a definition for commercial vehicles? The Zoning Code definition for commercial vehicles fall within the definition of vehicles which follows Arizona Department of Transportation's definition which does not make such distinction. TC Would like to see a definition for parking garages. Parking garages are currently defined in the Zoning Code as vehicle storage facilities. TC The proposed amendments should include provisions to address massing and bulking for large walls to help with screening requirement. Vehicle storage facilities must meet the development standards and design requirements established by the Zoning Code. PZC Regarding the shielding (screening) around the facility, is that applicable to screening walls around the vehicle storage area only or the entire property. Screening requirements for vehicle storage area must match architecture deign of the development site. PZC Are there any proposed changes regarding lighting requirements for vehicle storage? No, changes to lighting requirements are not included in the proposed code amendments. TC Parking garages do not have a conditional use permit, should be defined, and require a CUP because parking garages will be tall and deserves a public input process and a CUP. Development applications for all uses must be meet the building height standards and design requirements of the Zoning Code. TC Is La Posada the only garage in Town? Where does it fall within this zoning districts? The La Posada parking garage is currently under construction, when finished it will be the only garage in Oro Valley. La Posada Senior Care Facility is zoned Multiple Use District (MUD) in the Nakoma Sky Planned Area Development. PZC Will the Code Amendments include all parking garages, for residential, commercial, Tech-Park zoning districts? Yes, parking garages are classified as vehicle storage facilities per the current Zoning Code definitions. PZC The La Posada parking garage under construction. Is the garage a permitted use? Yes, the garage is a permitted accessory use per the Nakoma Sky Planned Area Development zoning standards. 2: Definitions 3: Development Standards and Use Requirements 4: Parking Garages D R A F T MINUTES ORO VALLEY PLANNING AND ZONING COMMISSION REGULAR SESSION October 1, 2024 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE            REGULAR SESSION AT OR AFTER 5:30 PM ***Due to technical difficulties, audio/video is missing from the beginning of the meeting.   CALL TO ORDER Chair Clark called the meeting to order at 5:30 p.m.   ROLL CALL Present: Robert Kellar, Commissioner Joe Nichols, Commissioner William Thomas, Commissioner Philip Zielinski, Commissioner Kimberly Outlaw Ryan, Vice Chair Anna Clark, Chair Absent: Sandra Wilson, Commissioner Staff Present:Bayer Vella, Planning Manager Joe Andrews, Chief Civil Deputy Attorney EXECUTIVE SESSION - Pursuant to Arizona Revised Statutes §38-431.03 (A)(3) to obtain legal advice regarding the proposed zoning code amendment related to vehicle storage facilities.    Motion by Commissioner William Thomas, seconded by Commissioner Philip Zielinski to enter into Executive Session.  Vote: 6 - 0 Carried   RESUME REGULAR SESSION AT OR AFTER 6:00 PM   CALL TO ORDER Chair Clark called the meeting back to order at 6:00 p.m.   ROLL CALL ROLL CALL Present: Robert Kellar, Commissioner Joe Nichols, Commissioner William Thomas, Commissioner Philip Zielinski, Commissioner Kimberly Outlaw Ryan, Vice Chair Anna Clark, Chair Absent: Sandra Wilson, Commissioner Staff Present: Bayer Vella, Planning Manager Joe Andrews, Chief Civil Deputy Attorney Attendees: Melanie Barrett, Town Council Liaison   PLEDGE OF ALLEGIANCE Chair Clark led the Commission and audience in the Pledge of Allegiance.   CALL TO AUDIENCE OV resident Devin Smith spoke regarding her opposition to the Oro Valley Church of the Nazarene height variance request.   COUNCIL LIAISON COMMENTS Council Liaison Melanie Barrett provided updates of past and current Town Council meetings related to Planning cases.   REGULAR SESSION AGENDA   1.REVIEW AND APPROVAL OF THE AUGUST 13, 2024 SPECIAL SESSION MEETING MINUTES       Motion by Commissioner Joe Nichols, seconded by Commissioner William Thomas to approve the August 13, 2024 meeting minutes as written.  Vote: 6 - 0 Carried   2.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING THE PROPOSED ZONING CODE AMENDMENT TO MAKE VEHICLE STORAGE FACILITIES A CONDITIONAL USE IN COMMERCIAL (C-N, C-1, C-2), TOWNHOUSE RESIDENTIAL (R-4), AND RESORT (R-4R) ZONING DISTRICTS, AND AN ANCILLARY USE IN THE TECHNOLOGICAL PARK (T-P) ZONING DISTRICT. THE AMENDMENTS ALSO INCLUDES ASSOCIATED DEVELOPMENT STANDARDS AND INVOLVES CHAPTER 23 ZONING DISTRICTS; CHAPTER 25, USE REGULATIONS; CHAPTER 31, DEFINITIONS; AND OTHER RELATED CHAPTERS       Planner Alex Chavez provided a presentation that included the following:  Planner Alex Chavez provided a presentation that included the following: - Purpose - Key Zoning Code definitions - Focus of proposed Code amendments - Vehicle Storage Facilities examples - Existing Code: Stand-alone only - Research - Description of proposed Code Amendments - Summary Chair Clark opened the public hearing. OV resident Jenna Loving spoke in support of Agenda Item #2. Chair Clark closed the public hearing. Discussion ensued among the Commission and staff. As requested, Council Liaison Melanie Barrett answered a specific question from a Commissioner.    Motion by Commissioner William Thomas, seconded by Vice Chair Kimberly Outlaw Ryan to recommend approval of the proposed Zoning Code Amendment to require Conditional Use Permit for vehicle storage facilities and associated development standards. Amendments involve Chapter 23, Zoning Districts; Chapter 25, Use Regulations; Chapter 31, Definitions, and other related chapters.  Vote: 6 - 0 Carried   3.STUDY SESSION: DISCUSSION REGARDING ZONING CODE AMENDMENTS TO CHAPTER 22 AND OTHER RELATED SECTIONS TO REFLECT RECENT STATE LAW CHANGES FOR REZONING APPLICATIONS       Planning Manager Bayer Vella provided a presentation that included the following: - Context - AZ State Legislature focus on housing - Specific Purpose: New rezoning and development requirements to comply with State law and local issues - 1. Timeframes & rezoning applications - 2. Legal protest - 3. Expiration of Development Review applications - Summary Discussion ensued among the Commission and staff.   4.DISCUSSION AND POSSIBLE INITIATION OF A ZONING CODE AMENDMENT TO COMPLY WITH ARIZONA REVISED STATUE (ARS) 9-461.18(B), REGARDING REGULATION OF ACCESSORY DWELLING UNITS       Senior Planning Technician Patty Hayes provided a brief presentation on recent State law changes regarding Accessory Dwellings Units and the process/timeline of updating our zoning code to meet the January 1, 2025 deadline.    Motion by Vice Chair Kimberly Outlaw Ryan, seconded by Commissioner Robert Kellar to initiate a zoning code amendment to comply with Arizona Revised Statue 9-461.18(B), regarding regulation of accessory dwelling units.  Vote: 6 - 0 Carried   5.STUDY SESSION: DISCUSSION REGARDING A ZONING CODE AMENDMENT TO COMPLY WITH ARIZONA REVISED STATUE (ARS) 9-461.18(B), TO ADDRESS ACCESSORY DWELLING UNITS       Senior Planning Technician Patty Hayes provided a presentation that included the following: - Purpose - 1. Accessory Dwelling definitions - 1. State's ADU and OV guest house definitions - Where can an ADU/guest house be built? - 2. State and Oro Valley ADU standards - Summary Discussion ensued among the Commission and staff.   PLANNING UPDATE (INFORMATIONAL ONLY) Planning Manager Bayer Vella provided updates on agenda items for the next Commission meeting in November.   ADJOURNMENT    Motion by Commissioner Joe Nichols, seconded by Commissioner Philip Zielinski to adjourn the meeting.    Chair Clark adjourned the meeting at 7:00 p.m.     I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Planning and Zoning Commission of Oro Valley, Arizona held on the 1st day of October 2024. I further certify that the meeting was duly called and held and that a quorum was present. ___________________________ Jeanna Ancona Senior Office Specialist Jurisdiction Specific Zone Restrictions CUP Required Findings AZ -Oro Valley R-4; R-4R; C-N; C-1; C-2 Vehicle storage facilities, parking garages permitted in R-4, R- 4R, C-N, C-1, C-2 AZ - Buckeye C-3; I-1 Light Ind; and I-2 Heavy Ind Vehicle storage permitted in C-3 Regional Commercial with conditional use permit, I-1 Light Industrial, I-2 Heavy industrial. AZ - Cave Creek Commercial Zones Recreation vehicles and boats maybe stored in commercial zones provided, restricted to rear or side yard, buffered from view. AZ - Flagstaff Any Zone Storage of trailers, RVs, and boats is an accessory use. AZ - Fountain Hills C-2 Y Vehicles storage use permitted in C-2 zoning with special use permit. Requirements include screening, landscape, and site plan. AZ - Marana RV Zone Y Recreation Vehicle zone, development of parks renting space. Conditional Uses, storage of boats, trailers provided they are enclosed from view. Mini-storage area ratio one storage unit per 20 RV spaces. AZ - Paradise Valley Resort Districts Y Special Use permit needed for resorts uses which also allows on-site parking as a primary use. AZ - Sahuarita B-1 Local Business; B-2 General Business Restricted to commercial zones B-1 Local Business and B-2 General Business. AZ - Scottsdale Parking District Parking structures permitted in P-2 zone, surface parking lots available in P-1 and P-2 zones. Additional parking spaces are required for commercial vehicles. AZ - Snowflake Any Zone Restricts parking of commercial vehicles in residential zones. AZ - Tempe Office; Industrial Zones Towed vehicles storage restricted to Office/Industrial districts. AZ - Tucson C-1; C-2; C-3; OCR-1; OCR-2 Storage of vehicles for commercial purposes is permitted - C- 1, C-2, C-3, OCR-1, OCR-2 Vehicle Storage Facility Related Permit Uses - Jurisdiction Research Jurisdiction Specific Zone Restrictions CUP Required Findings Vehicle Storage Facility Related Permit Uses - Jurisdiction Research CA - Chula Vista RV Zone Y CUP required to establish RV storage yard, including site plans, screening, compatibility with surrounding land uses. CA - Irvine Commercial and Industrial Notes, vehicles must be screened from view of adjacent streets. CA - Sonoma C3 Fleet vehicles requires a use permit. CA - Sunnyvale Non-residential zones Storage and parking of up to five fleet vehicles is permitted on each property for nonresidential uses. Properties with more than five fleet vehicles require a miscellaneous plan permit. OH - Maple Heights Non-residential zones RV and commercial vehicle storage allowed in non-residential zones with setbacks and screening requirements. Public Hearing: Proposed Town Code Amendments Regarding Vehicle Storage Facilities Town Council November 20, 2024 Purpose Present Zoning Code changes to Town Council –Public Hearing November 20, 2024 Present Zoning Code changes Planning and Zoning Commission –Public Hearing October 1, 2024 Staff finalized drafting proposed code amendments Town Council feedback Study Session on March 6, 2024 Planning and Zoning Commission feedback Study Session on January 16, 2024 Staff research and identification of key topics and best practices Town Council initiated code amendment project July 19, 2023 We are here Town Council initiated Zoning Code Amendment Evaluate vehicle storage as a Conditional Use Permit (CUP) rather than a Permitted Use. Review proposed code amendments: 1.Amend allowances only for stand-alone uses. 2.Clarify existing standards for vehicle storage. Planning & Zoning Commission recommends approval. Tonight’s item is for discussion and possible consideration. Key Zoning Code Definitions 3 Vehicles: “a device in, upon, or by which a person or property is or may be transported or drawn/pulled including self-propelled autonomous vehicles.” Vehicle Storage Facilities: “a facility whose primary purpose is the temporary storage of motor vehicles, including parking garages.” Types of Vehicles 4 Proposed Code Amendments Proposed Amendments: #1: Amend allowances to require a CUP in C-N, C-1, C-2,R-4, and R-4R zoning districts; and as an Accessory Use in T-P. #2: Clarify existing standards for vehicle storage facilities. Freedom RV Storage SEC Orange Grove Road & Casa Grande Frontage Road; Marana, Arizona 5 Vehicle Storage Facilities Examples Accessory Use “Stand-Alone” Use Pennington Parking Garage Downtown Tucson Arizona Self Storage Oro Valley NEC Oracle Rd & Hanley Blvd; Oro Valley Freedom RV Storage SEC Orange Grove & Case Grande Frontage Road La Posada Senior Care Site Plan SEC Naranja Dr. & 1st Ave; Oro Valley Existing Code: Stand-Alone Only Vehicle Storage Facilities (Including Parking Garages) Permitted Uses by Zoning Districts Zoning District Permitted Use Commercial Commercial Neighborhood (C-N)P Commercial District 1 (C-1)P Commercial District 2 (C-2)P Multi-Family Residential Townhouse Residential District (R-4) P Resort District (R-4R)P 6 Tangerine Rd. Moore Rd. Naranja Dr. Magee Rd.La Canada Dr.Oracle Rd.Rancho Vistoso Blvd. Ina Rd. Research Permitted Use Jurisdictional Research – Commercial Districts Jurisdiction Permitted Use Permitted Use Conditional Use Permit Oro Valley Vehicle Storage Facility (including parking garages) P Buckeye Parking Structure P Buckeye Vehicle Storage C Fountain Hills Vehicle Storage C Sahuarita Vehicle Storage P Tucson Vehicle Storage P Chula Vista Recreation Vehicle Storage Yard C Irvine Vehicle Storage P Sonoma Recreational Storage P Existing Oro Valley Zoning Code Review of code standards for other jurisdictions: Oro Valley, AZ Pima County, AZ Marana, AZ Sahuarita, AZ Tucson, AZ Buckeye, AZ Cave Creek, AZ Flagstaff, AZ Fountain Hills, AZ Paradise Valley, AZ Chula Vista, CA Irvine, CA Maple Heights, OH Sonoma County, CA 7 Vehicle Storage Facilities and Parking Garages Permitted Uses by Zoning Districts Zoning District Currently Permitted Proposed Changes Non-Residential Districts Commercial Neighborhood (C-N)P C Commercial District 1 (C-1)P C Commercial District 2 (C-2)P C Technological Park (T-P)A Multi-Family Residential Districts Townhouse Residential District (R-4) P C Resort District (R-4R)P C P – Permitted; C – Conditional Use Permit; A – Accessory Proposed Amendment #1: Stand-Alone Use Only 8 Conditional Use Permit (CUP) vs Permitted Use: Factors in Favor Factors Against •Allows for flexibility with case-by-case review of future proposals. •There are legal considerations relative to changing property rights (entitlements). •Ensures developments are compatible with surrounding commercial uses. •Low impact use. •CUP requires discretionary approval from the Town. Specific conditions may be applied to CUP approvals. Potential Code Amendment #2: Stand-Alone Use Only Clarify existing standards for vehicle storage facilities. 9 Existing Code: Vehicle storage currently follows requirements for outdoor storage. Discussion: Development standards ensure compatibility. Proposed amendments require: Vehicle storage is enclosed structure or screened. Must be an architecturally compatible design Screen wall reach maximum height of vehicles stored on site. 10 Planning and Zoning Commission Vehicle Storage Facilities and Parking Garages Permitted Uses by Zoning Districts Zoning District Currently Permitted Proposed Changes Non-Residential Districts Commercial Neighborhood (C-N)P C Commercial District 1 (C-1)P C Commercial District 2 (C-2)P C Technological Park (T-P)A Multi-Family Residential Districts Townhouse Residential District (R-4) P C Resort District (R-4R)P C P – Permitted; C – Conditional Use Permit; A – Accessory Public Hearing was held with the Commission on October 1, 2024. The Commission considered the proposed code amendments presented tonight. Planning & Zoning Commission recommends approval. Summary 11 Vehicle Storage Facilities and Parking Garages Permitted Uses by Zoning Districts Zoning District Currently Permitted Proposed Changes Non-Residential Districts Commercial Neighborhood (C-N)P C Commercial District 1 (C-1)P C Commercial District 2 (C-2)P C Technological Park (T-P)A Multi-Family Residential Districts Townhouse Residential District (R-4) P C Resort District (R-4R)P C P – Permitted; C – Conditional Use Permit; A – Accessory Proposed Amendments: #1: Amend allowances to require a CUP in C-N, C-1, C-2,R-4, and R-4R zoning districts; and as an Accessory Use in T-P. #2: Clarify existing standards for vehicle storage facilities. Planning & Zoning Commission recommends approval. Tonight’s item is for discussion and possible approval. 12