Loading...
HomeMy WebLinkAboutPackets - Council Packets (1923)Town Council Meeting Regular Session January 22, 2025 Town Council Meeting Regular Session January 22, 2025 Town Council Meeting Announcements Upcoming meetings Meetings are subject to change. Check the Town website for meeting status. Board of Adjustment January 28 at 3:00 p.m. Council Chambers 2026 General Plan Community –OV’s Path Forward January 28 at 5:30 p.m. Online via Zoom Planning and Zoning Commission CANCELED February 4 Town Council Regular Session February 5 at 6:00 p.m. (tentative) Council Chambers 5 Town Council Meeting Regular Session January 22, 2025 7 Spotlight on Youth – C.J. Uche Town Council Meeting Regular Session January 22, 2025 Baker Tilly US, LLP, trading as Baker Tilly, is a member of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. © 2023 Baker Tilly US, LLP. Reporting and insights from 2024 audit: Town of Oro Valley, Arizona June 30, 2024 10 Executive summary We have completed our audit of the financial statements of the Town of Oro Valley for the year ended June 30, 2024 and have issued our report thereon dated December 12, 2024. •Financial Statement Audit Report •Unqualified opinion •Government Auditing Standards Compliance Report •No instances of noncompliance or other matters •No identified material weaknesses •Federal Grants Single Audit Report •Major Program – COVID-19 State and Local Fiscal Recovery Fund and Outdoor Recreation Acquisition, Development and Planning •Significant deficiency- Maintenance and Recording of Federally Purchased Capital Assets This presentation supplements our letter to governance dated December 12, 2024 as required by our professional standards. 11 Our responsibilities As your independent auditor, our responsibilities include: •Planning and performing the audit to obtain reasonable assurance about whether the basic financial statements are free from material misstatement.Reasonable assurance is a high level of assurance, but not an absolute level of assurance. •Assessing the risks of material misstatement of the basic financial statements whether due to fraud or error.Included in that assessment is a consideration of the Town’s internal control over financial reporting •Performing appropriate procedures based upon our risk assessment •Evaluating the appropriateness of the accounting policies used and the reasonableness of significant accounting estimates made by management •Forming and expressing an opinion based on our audit about whether the basic financial statements prepared by management, with the oversight of those charged with governance: •Are free from material misstatement •Present fairly in all material respects and in accordance with accounting principles generally accepted in the United States of America •Performing tests related to compliance with certain provisions of laws, regulations, contracts and grants, as required by Government Auditing Standards •Our audit of the basic financial statements does not relieve management or those charged with governance of their responsibilities. 12 Our responsibilities We are also required to communicate significant matters related to our audit that are relevant to the responsibilities of those charged with governance including: •Internal control matters – Various controls have been tested with no reportable findings. •Qualitative aspects of the Town’s accounting practice including policies, accounting estimates and financial statement disclosures – This can be found on Note 1 of the financial statements •Significant unusual transactions – All significant and unusual transactions have been audited with no reportable issues. •Significant difficulties encountered – No difficulties to report •Disagreements with management – No disagreements to report • Circumstances that affect the form and content of the auditors' report and key audit matters – None noted • Audit consultations outside the engagement team – None noted •Corrected and uncorrected misstatements – No misstatements identified •Other audit findings or issues – Federal Program- Significant deficiency- Maintenance and Recording of Federally Purchased Capital Assets 13 Required communications Management’s consultations with other accountants •In some cases, management may decide to consult with other accountants about auditing and accounting matters. •Management informed us that and to our knowledge, there were no consultations with other accountants regarding auditing or accounting matters. Compliance with laws and regulations We did not identify any non-compliance with laws and regulations during our audit. Fraud We did not identify any instances of known or suspected fraud during our audit. Going concern Pursuant to professional standards, we are required to communicate to you, when applicable, certain matters relating to our evaluation of the Town’s ability to continue as a going concern for a reasonable period of time but no less than 12 months from the date of the basic financial statements including the effects on the basic financial statements and the adequacy of the related disclosures and the effects on the auditor's report. No such matters or conditions have come to our attention during our engagement. Related parties We did not have any significant findings or issues arise during the audit in connection with the Town’s related parties. 14 Nonattest services The following nonattest services were provided by Baker Tilly: •Preparation of the Data Collection Form on the Federal Clearinghouse website None of these nonattest services constitute an audit under generally accepted auditing standards, including Government Auditing Standards. 15 Communications with Town Council and Management •Expenditure Limitation Report •Town was $22.5 million dollars under the Expenditure Limitation•Issued to the Arizona State Auditor General timely Voter-Approved Expenditure Limitation $148,489,391 Town Expenditures Subject to Limitation 125,971,234 Amount under the expenditure Limitation $ 22,518,157 •Single Audit •Town expended $3,724,774 of federal funds in Fiscal Year 2024•Major programs were: •COVID-19 State and Local Fiscal Recovery Fund and Outdoor Recreation Acquisition, Development and Planning •Town received an unmodified opinion on the federal single audit. 16 Questions? Brian Hemmerle, CPA, CFE Partner E: Brian.Hemmerle@bakertilly.com Baker Tilly US, LLP, trading as Baker Tilly, is a member of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. © 2022 Baker Tilly US, LLP Town Council Meeting Regular Session January 22, 2025 Phase 2: Let’s Think Town Council January 22, 2025 18 Phase 2: Let’s Think Craft goals, policies and actions based on significant resident direction provided during Phase 1 Best opportunity for residents, including board/commission or Town Council members to shape the 10-year action plan Result will be complete draft of a web- based plan You decide The top priority is creating a draft plan that honors the direction provided by residents in Phase 1 Resident Working Groups Four groups consisting of residents representing a broad range of ages, interests and experience in town projects: Discuss existing conditions and community guidance to generate actions that address resident priorities and expectations for OV’s future 20 Development:Transportation, housing, growth and development Economy:Town finances, employment, business attraction and retention Community:Safety, character, arts & culture, parks, recreation & trails Sustainability:Environment, climate and water 21 Approach Groups will focus on a different topic every month Provides convenience and flexibility Consistent participation encouraged to gain momentum and continuity Use a variety of techniques to foster participation Online discussions prior to each meeting Live polling, rating scales, etc. during meetings Splitting up larger groups into smaller teams In-person meetings as needed Online Kick-Off Event: Tuesday, January 28 Meet each other and staff Understand role & expectations Instructions on how to participate 22 Modules Each module will consist of 2-3 meetings Meetings will be facilitated by Planning staff Staff from other Town departments present for their respective topic areas 23 Increases transparency, convenience & accessibility Provides easy access to goals, policies & actions Allows the entire community to follow along Web -based Plan Phase 2: Anticipated Milestones 24 Resident Working Groups Jan - May Complete Draft Plan August 60-Day Public Review Sept - Nov PZC and Town Council Nov - Dec Summary Craft goals, policies and actions based on significant resident direction provided during Phase 1 Best opportunity for residents, including board/commission or Town Council members to influence the 10-year action plan Follow along or sign-up for a resident working group on OVPathForward.com The top priority is creating a draft plan that honors the direction provided by residents in Phase 1 Meeting Date Module FebruaryThursday, February 6 Transportation Tuesday, February 11 Town Finances Thursday, February 13 Safety Thursday, February 20 Transportation Tuesday, February 25 Town Finances Thursday, February 27 Safety MarchThursday, March 6 Housing Tuesday, March 11 Employment & Businesses Thursday, March 13 Community character, Arts & Culture Thursday, March 20 Housing Tuesday, March 25 Employment & Businesses Thursday, March 27 Community & Arts AprilThursday, April 3 Development Tuesday, April 8 Environment Thursday, April 10 Parks, Rec & Trails Thursday, April 17 Development Tuesday, April 22 Climate Thursday, April 24 Parks, Rec & Trails MayThursday, May 1 Water Thursday, May 8 Water Development Economy Community Sustainability Town Council Meeting Regular Session January 22, 2025 Bank of America Planned Area Development Sign Exemption Public Hearing Town Council January 22, 2025 Purpose Applicant’s proposal: Rooney Ranch Planned Area Development (PAD) sign exemption for Bank of America Limits of PAD: Color: Copper patina Sign type: Reverse pan channel/halo illumination Allow Town’s Zoning Code sign standards which include: Color: Broader choices Sign type: Reverse plan channel/pan channel/internal illumination Location Map History: Current PAD Sign Standards History: Current Signs due to Rooney Ranch PAD History: Rooney Ranch PAD Signs Rooney Ranch Planned Area Development Sign program established 1998 Limits sign color and type One revised sign program not obtainable for this site Separate sign exemptions Prior PAD Sign Exemptions Created stand alone Master Sign Program Uses OVZC Sign Standards Follow OVZC Sign Standards Applicant's Proposal Comparison of PAD and Town Sign Standards Rooney Ranch PAD sign standards Oro Valley sign standards Sign Type Individual letters (reserve pan channel)Individual letters (pan channel or reserve pan channel) Color Copper Patina only Various, except fluorescent or iridescent colors Logos Any color but size limit of 10 sq ft Federal or State registered logos allowed Size: Not to exceed overall allowance Illumination Halo only Halo or Internal Size 1 square foot of sign per 1 linear foot of building frontage 1 square foot of sign per 1 linear foot of building frontage Quantity 2 wall signs 2 wall signs illuminated; third allowed if non- illuminated and building is single occupancy Summary Applicant’s request Rooney Ranch PAD Sign Exemption Follow OVZC sign standards Broader color selection Sign type and illumination Recommendation Jan 14: Planning and Zoning Commission recommended approval Wall Signs and Illumination Pan channel Internal illumination Reverse pan channel Halo illumination Town Council Meeting Regular Session January 22, 2025 Philips’ ROW Vacation Requests: Three Parcels along Tangerine Road January 22, 2025 Vacation Requests Vacation Requests Vacation Request Details The purpose of the triangular request(s) is to abide by the State Statutory proximity requirements as to who may receive which section of ROW The ROW being requested is contained within an expanded ROW area along Tangerine Road. •The reason this expanded ROW geometry was created was to accommodate the area needed for a grade separated interchange, which is no longer needed or a realistic possibility. •Therefore, there is not an apparent public benefit for the Town to continue to hold and control these portions of public ROW. As such, the Town Engineer has no objection to the ROW Vacation Request provided all conditions of approval are met. Vacation Request Process Per the Town Code, Article 7-7-1, any person may apply to for the vacating of all or a portion of any public street, alley or easement. •An application to vacate right-of-way (ROW) has been submitted. •The Town must process the application, in which the Town Council could potentially do one of three things: 1.Vacate ROW to the applicant; 2.Sell ROW at the previous purchase price to the Phillips Company LLC (approximately 10 dollars) after incurring publication costs; or 3.Do nothing to keep ROW as town property •This process is governed by State law •Since there is a substantial amount of work and cost in satisfying the Town Code Conditions of Approval, this item is being brought to Council first as a request for direction. Vacation Request Process Town Code requirements are: •An accurate legal description of vacation(s) •A map which must include an accurate list of properties abutting the property to be vacated •A current title report shall be submitted at the time of the application showing all current owners of the abutting properties •Permission and authorization for the requested vacating from all affected public utilities •A complete, written explanation by the applicant why the vacating is sought •Quit Claim Deed forms Can only be granted by the Town Council through a public hearing process The decision to grant the request for vacating shall be solely at the discretion of the Town Council Vacation Request Process In addition, staff is requiring: •An accurate legal description and map of the street, alley or easement, or part thereof, sought to be vacated. •Representation of the Tangerine Road ROW centerline, by metes & bounds. •Certification by an Arizona registered land surveyor that the requested vacation area will maintain a 150ft half ROW These requirements will confirm that the vacation request will maintain a minimum 300ft wide ROW for the Town. Vacation Request Process Is there any additional information Council needs to consider this request? Town Council Meeting Regular Session January 22, 2025