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HomeMy WebLinkAboutPackets - Council Packets (1592) AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION MARCH 18, 1998 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 P.M. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL EXECUTIVE SESSION AT OR AFTER 6:00 P.M. Pursuant to ARS 38-431.03 (A)(3) to obtain legal advice regarding: 1. Referendum OVR-98-001 2. March 10, 1998 Primary Election Pursuant to ARS 38-431.03 (A)(4) to obtain legal advice relating to litigation regarding Tortolita vs. Oro Valley REGULAR SESSION AT OR AFTER 7:00 P.M. CALL TO ORDER ROLL CALL UPCOMING MEETING ANNOUNCEMENTS - TOWN MANAGER ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING 1. CONSENT AGENDA (Consideration and/or possible action) A. Minutes - 03/04/98 B. Police Report - February 1998 C. OV 12-96-4 Ram's Canyon Substitute Assurance Agreement 2. AWARD OF CONTRACT - PROJECT 01-0197 PUBLIC WORKS PARKING LOT LANDSCAPING PROJECT (CONSIDERATION AND/OR POSSIBLE ACTION) 3. PUBLIC HEARING - ORDINANCE NO. (0)98-07 RELATING TO FALSE ALARMS, PENALTIES, DEFINITIONS AND DUTIES AND THE ADDITION OF ARTICLE 10-5 OF THE ORO VALLEY TOWN CODE (CONSIDERATION AND/OR POSSIBLE ACTION) 4. PUBLIC HEARING-ORDINANCE NO.(0)98-08 AN ORDINANCE RELATING TO LAND USE CLASSIFICATIONS IN THE GENERAL PLAN, AND RESCINDING ORDINANCE NUMBER(0)97-41 (CONSIDERATION AND/OR POSSIBLE ACTION) 5. CONSIDERATION OF THE PLACEMENT OF REFERENDUM OVR-98-001 ON THE BALLOT ON A CONSOLIDATED ELECTION DATE FOR 1998 (CONSIDERATION AND/OR POSSIBLE ACTION) 6. RATIFICATION OF EMERGENCY REPAIRS TO ORO VALLEY WATER UTILITY WATER WELL #20 (CONSIDERATION AND/OR POSSIBLE ACTION) • 7. RESOLUTION NO. (R)98-15 AUTHORIZING STAFF TO CONTRACT WITH PARSONS BRINKERHOFF QUADE & DOUGLAS, INC. TO PREPARE A FIRST AVENUE/ORACLE ROAD INTERSECTION SAFETY IMPROVEMENTS DESIGN CONCEPT REPORT (CONSIDERATION AND/OR POSSIBLE ACTION) 8. RESOLUTION NO. (R)98-16 AUTHORIZING THE TOWN TO CONTRACT WITH CURTIS LUECK& ASSOCIATES FOR TRAFFIC SIGNAL WARRANT ANALYSIS AT UP TO FOUR INTERSECTIONS IN ORO VALLEY (CONSIDERATION AND/OR POSSIBLE ACTION) 9. RESOLUTION NO. (R)98-17 AUTHORIZING STAFF TO CONTRACT WITH JOHNSON-BRITTAIN & ASSOCIATES, INC. TO PROVIDE CONSTRUCTION ENGINEERING SERVICES DURING THE CURRENT LA CANADA DRIVE - LAMBERT LANE TO NARANJA DRIVE RECONSTRUCTION PROJECT (CONSIDERATION AND/OR POSSIBLE ACTION) 10. RESOLUTION NO. (R)98-18 A RESOLUTION TO CANVASS THE VOTE OF THE MARCH 10, 1998 PRIMARY/SPECIAL ELECTION (CONSIDERATION AND/OR POSSIBLE ACTION) 11. OV12-95-13 BANK OF AMERICA, ROONEY RANCH, REVISED DEVELOPMENT PLAN (CONSIDERATION AND/OR POSSIBLE ACTION) 12. OV12-95-13 BANK OF AMERICA, ROONEY RANCH, REVISED NATIVE PLANT SALVAGE AND LANDSCAPE PLAN (CONSIDERATION AND/OR POSSIBLE ACTION) 13. OV12-97-24 THE PLAZA AT RANCHO VISTOSO, RANCHO VISTOSO NEIGHBORHOOD 3,PHASES 1 AND 11 DEVELOPMENT PLAN(CONSIDERATION AND/OR POSSIBLE ACTION) 14. 0V12-97-24 THE PLAZA AT RANCHO VISTOSO, RANCHO VISTOSO, NEIGHBORHOOD 3, PHASE I (THE GIANT), NATIVE PLANT SALVAGE AND LANDSCAPE PLANS (CONSIDERATION AND/OR POSSIBLE ACTION) TOWN MANAGER'S REPORT ENGINEER'S REPORT FINANCE DIRECTOR'S REPORT COMMUNITY DEVELOMENT DIRECTOR'S REPORT POLICE CHIEF'S REPORT COUNCIL COMMITTEE REPORTS CALL TO AUDIENCE - (According to the Arizona Open Meeting Law, the Town Council may only discuss matters listed on the Town Council Agenda. Matters brought up by the public under Call to Audience cannot be discussed by the Town Council as they have not beenp laced on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during Call to Audience, please specify what you wish to discuss when completing the blue speaker card.) ADJOURNMENT POSTED: 03/13/98 4:30 P.M. RG Agacket of agenda materials as listed above is available for public inspection at least 24 p hoursp rior to the Council meeting in the office of the Town Clerk between the hours of 8:30 a.m. - 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify Kathryn Cuvelier, Town Clerk, at 297-2591. Instructions to Speakers public of the have the right to speak during any posted public hearing. However, not listed as a public hearing are for consideration and action by the Town those items Council duringthe course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a g speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if youspeakduring wish to Call to Audience, please specify what you wish to discuss when completing the blue speaker card. stepforward to the podium when the Mayor announces the item(s) on the agenda which Please you are interested in addressing. 1. Please state your name and address for the record. 2. Speak onlyon the issue currently being discussed by Council. Please organize p Your speech, you will only be allowed to address the Council once regarding the peec topic being discussed. 3. Please limit your comments to 3 minutes. 4. During Call to Audience you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. A MINUTES bPA ORO VALLEY TOWN COUNCIL —/Pr REGULAR SESSION MARCH 4, 1998 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 7:00 P.M. CALL TO ORDER ROLL CALL PRESENT: Paul Parisi, Vice Mayor Bill Kautenburger, Council Member Frank Butrico, Council Member Dick Johnson, Council Member EXCUSED: Cheryl Skalsky, Mayor UPCOMING MEETING ANNOUNCEMENTS The p meetings for the upcoming week were announced at the end of the meeting during the Town Manager's report. ORDER OF BUSINESS: 1. CONSENT AGENDA MOTION: Council Member Kautenburger MOVED to approve the Consent as Agenda presented. Council Member Butrico SECONDED the motion. Motion g carried, 4 - 0. A. Minutes - 02/18/98 B. Resolution No. (R)98-13 Approval of Application for Arizona Department of Transportation Elderly and Persons with Disabilities Transportation Program C. Approval of Application for inclusion to water utility service area by Cortaro Vista Community Church D. Resolution No. (R)98-14 Authorizing the Oro Valley Police Department to apply to the Arizona Criminal Justice Commission for funding for Arizona Criminal Justice Records Improvement Program III grant E. Approval of Request for sponsorship of the use of the Town Hall parking lot for pp q Copper Creek Elementary School's shuttle service to its Carnival F. Approval of location of stop signs and yield signs in the Tangerine Hills and Tangerine Meadows subdivisions 3/04/98 Minutes, Council Regular Session 2 2. DESIGN AND IMPLEMENTATION OF TOWN OF ORO VALLEY WEBSITE - AWARD OF PROPOSAL FOR CONSULTING SERVICES Finance Director David Andrews reported that on January 23, 1998 nine proposals were received for the design, maintenance and hosting of a website. Three finalists were selected for personal interviews. He stated that based on quality, creativity, experience and pricing, staff has that the proposal be awarded to Dave Kelly of Presence Known.com. Mr. Kelly's recommendedp p proposal also offered the opportunity for future software acquisition. Mr. Dave Kelly, Presence Known.com, presented an overview of his website proposal. Mr. Kelly y explained that the website would enhance citizen communication, departmental publishing, build p commerce and provide world-wide visibility. In answer to aq uestion from Council Member Kautenburger, Mr. Kelly explained that the program is based on Front Page in Windows and staff could be easily trained to update the website. In answer to questions from Council Member Butrico, Norm Phillips. Economic Development Administrator, explained that the Town currently has a page on the net that is directed to tourism and will be linked to the new website. In answer to aq uestion from Vice Mayor Parisi, Mr. Kelly stated that the current digitized Town video could easily be put on the web. MOTION: Council Member Johnson MOVED to award the proposal to design and implement a Town of Oro Valley website to Presence Known.com. Council Member Butrico SECONDED the motion. Motion carried, 4 - 0. 3. TOWN ECONOMIC DEVELOPMENT PROGRAM UPDATE AND DISCUSSION Economic Development Administrator Norm Phillips presented an overview of economic development activityin Oro Valley for 1997. He also reported on the challenges, activities and p goals for 1998. Mr. Phillips stated that some of the challenges were the need for more retail and hospitality businesses and the shortage of existing buildings and facilities for lease purchase. p y Competitive advantages for the Town are easy access to the surrounding metropolitan area, the unique sonoran desert environment, recreation and tourism attractions and strong demographics. Council Member Johnson stated that Mr. Phillips has introduced himself to local businesses and has also worked with them on such issues as coordinating meetings concerning signage and accesses to the businesses during the La Canada Drive Improvement Project. Council Member Johnson stated that he was encouraged by the direction and the quality of economic development in the Town. Council Member Butrico complimented Mr. Phillips and stated that he was glad to see that Mr. 3/04/98 Minutes, Council Regular Session 3 was workingon the retention of current businesses. Mr. Butrico stated that it was Phillips important to encourage the businesses and to also encourage citizens to patronize the local businesses. Vice Mayor Parisi thanked Mr. Phillips for his immediate response to economic issues that the Town faces. 4. PUBLIC HEARING - LIQUOR LICENSE APPLICATION PIZZA HUT RESTAURANT, 10605 NORTH ORACLE ROAD, REQUEST FOR SERIES 07 BEER & WINE LICENSE ViceMayor Parisi opened the public hearing. There being no speakers, the public hearing was p closed. Townreported Clerk Kathryn Cuvelier that Pizza Hut of Arizona, Inc.. submitted a request for a Series 07 liquor license for their new restaurant to be located at 10605 N. Oracle Road. She that the application was posted for 20 days with no protests being received. Ms. Cuvelier stated pp p also reported that Chief Wolff conducted a background investigation on the applicants with no derogatory information being received. MOTION: Council Member Kautenburger MOVED to approve the request for a Series 07 liquor license for Pizza Hut at 10605 N. Oracle Road. Council Member Johnson SECONDED the motion. Motion carried, 4 - 0. Council Member Butrico encouraged Pizza Hut of Arizona management to provide adequate staff training in order to enforce laws and codes as they pertain to serving liquor. 5. PUBLIC HEARING - ORDINANCE NO. (0)98-06 AMENDING SECTION 8-2-6 SCHEDULE OF THE TOWN CODE OF THE TOWN OF ORO VALLEY RELATING TO BUSINESS LICENSE FEES Vice MayorParisi opened the public hearing. There being no speakers, the public hearing was p ene closed. Clerk Kathryn Cuvelier stated that in response to a letter received by a local business owner, Council Member Kautenburger requested that the Clerk's Office conduct a survey of cities towns of fee schedules for businesses selling or serving liquor. As a result of that survey, and Councilg modified Member Kautenburger suggested that the liquor license fee be modified to $80.00 per yearliquorapplication with a $50.00 a lication processing fee. He also requested that the fees become effective retroactively to January 1, 1998. Council Member Kautenburger stated that since the annual business license fee for other businesses was $80.00, he recommended the reduced rate to help keep small businesses from being overburdened. 3/04/98 Minutes, Council Regular Session 4 MOTION: Council Member Butrico MOVED to adopt Ordinance No. (0)98-06 effective January 1, 1998. Council Member Kautenburger SECONDED the motion. Motion carried, 4 - 0. 6. 0V13-97-62 BANK OF AMERICA GRADING WAIVER APPEAL Town Engineer David Hook reported that the Bank of America located at First Avenue and Oracle Road has requested an appeal of the Development Review Board (DRB) denial of a grading waiver request. Bank of America is proposing to move its access along First Avenue further to the west. Mr. Hook said that the access point was originally approved by the Town asp art of the Rooney Ranch Planned Area Development (PAD.) He explained that the existing driveway was approved as a temporary drive. Mr. Hook stated that the waiver request before the DRB was required because of the exposed fills along the driveway as it approaches the First Avenue alignment. The fill depth required (6 feet) to meet existing grades on First Avenue exceeds the maximum allowed in the Town's grading ordinance (4 feet.) Mr. Hook reported that the DRB denied the waiver request with a 3-3 vote (a tie vote is a denial). Mr. Hook stated that staff supports the application by Bank of America as the fill is technically feasible and the visual impact can be minimized with landscaping and appropriate slope protection. Mr. Hook also stated that the request addresses an existing traffic safety issue in the area. Mr. Hook stated that staff recommends approval of the grading waiver subject to conditions. Charles Hulsey, The WLB Group, representing the Bank of America, stated that they are requesting approval of the permanent driveway as approved as part of the Rooney Ranch PAD. Council Member Johnson stated that the intersection at First Avenue and Oracle Road will be a major problem as the remaining area is built out. He stated that he felt there would be significant access problems as development continues. Mr. Hulsey stated that when First Avenue was improved and a median was put in, First Avenue was widened to accommodate a left turn lane in the center. He explained that the provisions for thep roposed driveway are already in place with only restriping needed to provide the left turn lane for access into the bank. In response to concerns expressed by Council Member Johnson, Mr. Hook explained that First Avenue will continue to evolve over the next several years. He also stated that staff is working with Arizona Department of Transportation (ADOT). Mr. Hook also reported that they currently have a proposal from an engineer in dealing with traffic primarily on the west bound side of First Avenue. He stated that they are working on a safety project for the whole length of First Avenue. 3/04/98 Minutes, Council Regular Session 5 CommunityDevelopment Director Don Chatfield stated that Planning Staff supports the request circulationthe byBank of America as it is consistent with the traffic that was designed as part of Rooney Ranch PAD and they expect it to relieve some of the traffic problems that exist. In answer to aq uestion from Council Member Kautenburger, Mr. Hook stated that staff has presented a request to ADOT for a potential project in ADOT's programming to add an additional third lane on Oracle Road. He stated that as traffic continues to increase, the area's need will become more apparent to ADOT. MOTION: Council Member Johnson MOVED to approve the appeal of the Development Review Board's denial of OV 13-97-62. a request on behalf of Bank of America for a grading waver, per the attached Grading Waiver Summary diagram. together with those staff conditions in Exhibit "A" finding that the waiver request meets the five standards, A-E, in Article 14-109A.2 of the Town of Oro Valley Grading Ordinance. A) 1. The applicant shall implement grading procedures and the slope protection recommended by the project soils engineer and approved by the Department of Public Works. 2. The applicant shall submit a landscape plan that is in harmony with slope protection plans. Council Member Butrico SECONDED the motion. Motion carried, 4 - 0. 7. OV12-95-3A RANCHO VISTOSO,NEIGHBORHOOD 5,PARCEL C,RE-PLAT,LOTS 33, 34, 53 AND 54 Community Development ment Director Don Chatfield stated that Rancho Vistoso, Neighborhood 5, Parcel C, is a 102 lot subdivision located on the south side of Rancho Vistoso Boulevard near Sun City. The Final Plat for the subdivision was approved in July 1995 and Diamond Key began construction. He explained that since that time, Diamond Key has abandoned the project and Stellar Homes has taken over. Mr. Chatfield stated that the re-plat would make some minor adjustments to lot lines. He stated that staff has no objection to the lot line adjustments, finding that all standards of the Rancho Vistoso Planned Area Development (PAD) are met. Staff recommends approval of the re-plat with Town Engineer Conditions listed in Exhibit "A". MOTION: Council Member Kautenburger MOVED to approve OV 12-95-3a,the re-plat of Lots 33, 34, 53, and 54, Rancho Vistoso, Neighborhood 5, Parcel C, subject to the Engineering conditions set forth in Exhibit "A". A) 1. General Note#20 shall be revised to show that water will be provided by Town of Oro Valley Water Utility. 2. New closure sheets for Lots 33, 34, 53, and 54 shall be provided. 3. The applicant shall prepare a revised grading plan sheet reflecting the changes in gg radin necessary to enlarge Lots 33, 34, 53, and 54. This plan shall be submitted to Department 3/04/98 Minutes, Council Regular Session 6 of Public Works staff for review and approval. Council Member Butrico SECONDED the motion. Motion carried. 4 - 0. 8. OV13-98-05 REQUEST FOR APPROVAL OF A LANDSCAPE PLAN FOR BUCK RIDGE PLACE AND TO PAINT AN EXISTING TOWN WATER TANK Community Development ment Director Don Chatfield stated that The WLB Group, on behalf of the owner. is requesting approval of a streetscape landscape plan for Buck Ridge Place in property q g pp Wilderness Estates at La Reserve. He explained that included in their request is a proposal to paint an existingTown water tank located on the north side and below the roadway. The intent of the improvements is to screen the tank from view from the roadway and from the lots at the end of the cul-de-sac. Mr. Chatfield reported that the landscape plan complies with General Plan goal 9.1 which is to "ensure that the built environment is aesthetically pleasing and compatible with the natural surroundings." Mr. Chatfield stated that the Development Review Board recommended approval of the pp landscapeplan and approved the color for the water tank paint at their February 10, 1998 meeting with conditions. He stated that staff recommends approval of OV 13-98-05. Town Engineer David Hook reported that the developer, Mr. Shiner, has requested the painting g of the water tank in order to improve the aesthetics of the project. He stated that Mr. Shiner is willing to advance the funds to the Town to do the work. Mr. Hook explained that this proposal would be convenient as the Town does not have funds budgeted this fiscal year for the project and currently do not know what the budget will be for next year. He explained that a g development agreement has been discussed that would establish an understanding of the sharing p of responsibilities and costs. Vice gg Mayor Parisi suggested the possibility of using different colors for the Town's water tanks y and suggested that staff might possibly work with the Arts Board on beautifying the tanks. questions answer to from the Council, Mr. Hook explained that it is the Town's responsibility for maintainingthe water tanks. However, Mr. Shiner is willing to advance the Town the funds foraintin the water tank and would wait for the Town to budget the reimbursement of the p g funds in a future budget process. He stated that the costs for the routine painting of the Town's water tanks would be approximately $15,000.00 per tank. Mr. Hook also explained that the g landsca in project would be funded entirely by the developer with the only reimbursement by p the Town being for the painting of the tank. MOTION: Council Member Butrico MOVED to approve OV13-98-05, Roadway Landscape Plan for Buck Ridge Place and the painting of a Town water tank, subject to the conditions in Exhibit "A" with further direction to staff to prepare and return to Council with a development agreement reflecting the joint participation of the developer and the water utility on the cost and responsibility 3/04/98 Minutes, Council Regular Session 7 issues related to the painting of the tank. A) 1. Landscape assurances shall be submitted to the Town before painting or landscaping begins. 2. All shrubs shall be a minimum of 5 gallon in size. 3. Theq uantity of each plant listed in the plant schedule shall be added to the landscape plan. 4. A note shall be added to the landscape plan regarding maintenance of the landscaping in accordance with Section 14-211. The Homeowner's Association shall be responsible for maintenance of the landscaping. Council Member Kautenburger SECONDED the motion. Motion carried, 4 - 0. 9. APPOINTMENT OF TECHNICAL ADVISORY COMMITTEE FOR COMMERCIAL DISTRICT AND ORACLE ROAD SCENIC CORRIDOR REVISIONS Community Development Director Don Chatfield stated that the Planning and Zoning Department isg a re arin project to look at revisions to commercial districts in the Zoning Code as well as p p the Oracle Road Scenic Corridor Overlay District (ORSCOD.) He stated that staff is asking for approval of a Technical Advisory Committee to work with planning and economic development staff. MOTION: Council Member Johnson moved to appoint the Technical Advisory Committee to assist in the revisions to the commercial districts and Oracle Road Scenic Corridor Overlay District in the Oro Valley Zoning Code Revised (OVZCR.) Those members will be Nancy Mager, Stan Bryda, Norm Henderson, Trey Eakin, Kit Donley, Dennis Douglas, and Richard Underwood. Council Member Butrico SECONDED the motion. Motion carried, 4 - 0. TOWN MANAGER'S REPORT Town Manager Chuck Sweet reviewed the upcoming meetings. He also reported that the Oro Valley Primary Election will be held on March 10, 1998. He stated that there will a Special Session of the Town Council on March 11, to hear a presentation from the consultant and the Fire Advisory Board regarding emergency and non-emergency services for the Town. ENGINEER'S REPORT Town Engineer David Hook reported that at the direction of the Mayor, he and staff have inspected the cracks in the slurry seal at Copper Creek. He stated that the cracks are surface cracks which do not present a particular threat, but staff will continue to monitor them. In answer to a question from Council Member Butrico, Mr. Hook explained that what is occurring is not from faulty workmanship or materials and is therefore, not under warranty. He 3/04/98 Minutes, Council Regular Session 8 explained that the cracks are reflective cracks and are expected to occur in such projects. BUILDING OFFICIAL'S REPORT No report. PLANNING & ZONING DIRECTOR'S REPORT Community Development Director Don Chatfield reported that Bryant Nodine has been promoted to Planning and Zoning Administrator. He also stated that they are currently conducting interviews for the Building Administrator position. POLICE CHIEF'S REPORT Police Chief Wolff reported that three officers will be graduating from the Southern Arizona Law Enforcement Training Center on Friday, March 13, 1998, at the Tucson Community Center. Chief Wolff invited the Council to attend. COUNCIL COMMITTEE REPORTS Council Member Johnson reported that the architect for the proposed building additions is gathering data for the future development. He also reported that as the Town's representative to the Metropolitan Tucson Convention and Visitor's Bureau (MTCVB), he is working on steering convention business to Oro Valley. He also stated he has suggested to the MTCVB that the area needs to promote and improve traffic corridors for better and more convenient access to Tucson International Airport. Council Member Butrico commented that he was glad to see that the Town was moving ahead on the website project and he felt it would help improve communications with citizens. Vice Mayor Parisi reported that Pima Association of Government has approved $50,000 for the City of Tucson for their study of Oracle Road up to Tangerine Road. Marana received $300,000 for Tangerine Road improvements and Oro Valley received$500,000 for First Avenue and Oracle Road improvements. CALL TO AUDIENCE No speakers. ADJOURNMENT MOTION: A MOTION was made by Council Member Kautenburger and SECONDED by Council Member Johnson to adjourn at 8:15 p.m. Motion carried 4 - 0. 3/04/98 Minutes, Council Regular Session 9 Respectfully submitted, � C c-- Roxana Garrity, Deputy Town C erk I herebycertifythat the foregoing minutes are a true and correct copy of the minutes of the regularmeeting of the Town Council of Oro Valley, Arizona held on the 4th day of March. 1998. I further certify that the meeting was duly called and held and that a quorum was present. Dated this day of , 1998 Kathryn E. Cuvelier, CMC Town Clerk yacww„a P�`EY A if • t. it 'Ail tt ,�PO►IC[,' O'104— • 7T ♦h 11000 N. La Canada Dr. ► Oro Valley, Arizona 85737 WERNER S.WOLFF, Chief f of Police {r, Phone (520) 742-5474 FAX (520) 797-2616 N DE ORO VALLEY POLICE DEPARTMENT "INTEGRITY, PRIDE, EXCELLENCE" MEMORANDUM TO: Mayor Skalsky and Town Council FROM: Chief Werner S. Wolff t.- 1�,•; DATE: March 13, 1998 RE: Monthly Breakdown of Citations by Violation and Police Activity Summary AttachedP lease find the updates for the month of February, 1998. WSW:nlr '-d r n 4 r 4 ' ril d d z cz' a H n r 'F > 1 ''Ij :-4 ,_',' r ►v C . WI 4" c rti-i ,." . z li O , © W n O p -(5' ,,, -3 0 v, t- o F.i 0 z O H < 514 d n O ...� O d < n r o rO - O � O Z'-' d t - N ►-r O Vi ,,c - ,) r V1 C O N -1 - w O, N w O J w `O4 ____. O CTI N N .� Vi 00 O\ 00� O CT C w 00 CO O .-- '--► ,--. , : t* C CO 2:: O M,-., , , . , gc C M H N O O ,mil Orn › . t s 1 ,--, , g , n n y O d z � 0-i r T'1 *MO 1.0 ›2 o � 2 ci) 1-i , i F r I 1 i to o t � .0 m-mi )-. 0 _ , , I 1 1 t.* o n y O z O n r O H '"r _ N J ..' 4 N 00 W ,� `O .4 -P N N •� O ,� N 00 00 00 O .9 9- O 4 gr `r P a 2 �• `c' (1 f �'• ~ � CDD 61- = ci, o ,,, CSD. C rro ?-, N aq• . 0 A, CSD '►'r > . ►.� O �• CD ark 0 o v) wJ ` , N Q\ L..) oo .T J Q\ N w . , 00 N w 41. CA) C\ 00 00 Q\ O w ►-r W O O -P J 0 -P O J wril 00 w 41. - C\ (:;. N - ..-. VA N 00 NC' 41. O CT 00 ..-r OJ ►-, 00 41. O J .a w w O\ O 41. N N O P:/ O O tall4 � ~ r p:i r r r , . i _ ii....el) *dy *-0 o ,...._ , , , _......_ C C-1 oio *-0 y n • •• ril _ , , , _ uril 4 ot , . . , , ›,_., " 4 Pz c.) y . , , , .. '...M....... 4 P...i c M til0 n -3Z 0 C rn n 0 N 00 00 w w Lit ---10000 OJ --I -P. Ch --1 J -P. .O J 0 (\ J N J W 0 00 N ,•D ` TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: March 18, 1998 TO: HONORABLE MAYOR & COUNCIL FROM: Shirley Gay, Assurance Clerk SUBJECT: Ram's Canyon Substitute Assurance Agreement SUMMARY: Richmond American Homes, Inc. has requested approval of a Substitute Assurance Agreement for OV 12-96-04A, Ram's Canyon, Phase II, Lots 1, 2, 56-58, and 113 through 145 and Common Areas A and C, Trust#10,806, Old Republic Title Insurance Agency, Inc. RECOMMENDATIONS: Planning Staff has no objections to this request, however it had not been reviewed by Public Works at the time this report was written. If Public Works has any objections or changes, we will recommend that this item be pulled from the agenda of this meeting. SUGGESTED MOTION: The Town Council may wish to consider one of the following motions: I move to approve OV 12-96-04A, Ram's Canyon Lots 1, 2, 56-58, and 113 through 145, and Common Areas A and C Substitute Assurance Agreement . OR I move to deny OV 12-96-04A, Ram's Canyon Lots 1, 2, 56-58, and 113 through 145, and Common Areas A and C Substitute Assurance Agreement ATTACHMENTS: Substitute Assurance Agreement for Completion of Subdivision - provements, Legal Description, Trust Agreement and Exhibit C. WI.. P . - g d Zoning A l inistrator I / • r 1 . , /. - I id , unity D , 1 s pment 1 erect 1 r A I , 4 ..... Town . ager F:\individ\sag\assur\tccrel � a This Substitute Assurance Agreement shall be of no force and effect until the land described in Exhibit "A"is conveyed to Trust No. 10,806. If ownership of the land is not transferred to Trust No. 10,806, or if this agreement does not become effective for any other reason, then the existing Assurance Agreement shall remain in full force and effect. TOWN OF ORO VALLEY "Substitute" ASSURANCE AGREEMENT FOR •MPLETI•N •F 'DIVI I•N IMPR• MENTS BY THIS AG made and entered into the day of between Richmond American Homes,Inc., a Delaware Corporation, as Beneficiary under Trust No. 10,806(referred to in this Agreement as"Subdivider"); Old Republic Title Insurance Agency, Inc., an Arizona Corporation, as Trustee under Trust No. 10,806 (referred to in this Agreement as "Trustee"); and the TOWN OF ORO VALLEY, a municipal corporation, (referred to in this Agreement as"Town"), hereby confirm and agree as follows: 1.01 Trustee, pursuant to the land trust agreement described in Exhibit "B" is the owner of a certain parcel of land described in Exhibit"A", which is located in the Town of Oro Valley, Pima County, Arizona. 1.02 The parties to this Agreement wish to establish specific terms, conditions and guidelines for compliance with the provisions of ARS Section 9-463.01 (C)(8) and Chapter 4, Article 4-9 of the Oro Valley Zoning Code Revised. II AGREEMENT 1.03. In consideration of the Town approving a final plat for the property described in Exhibit"A", commonly referred to as Subdivision Name Rams Canyon, Phase II, Lots 1, 2, 56-58, and 113 through 145, and Common Areas "A" and "C", Oro Valley Case No. OV12-96-04A, the Trustee and Subdivider specifically agree to all those conditions and requirements set forth herein. 2.01 Property Description: The property which is the subject matter of the Agreement is p all thatropertY described in Exhibit"A", which is annexed to and made a part of this Agreement. p 2.02 Assurances. Pursuant to the requirements of ARS Section 9-463.01 (C)(8), this Agreement is submitted as an assurance for the completion of subdivision improvements including streets, sewer, water, telephone, gas and electric utilities, drainage and flood control improvements and monuments andro erty corners as more fully described in Exhibit"C" attached hereto and as p p required pursuant to applicable Federal, State, County and Town ordinances and regulations. These q subdivision improvements are required by the Town of Oro Valley, the improvements are required by the Town of Oro Valley, the improvement standards of the Director of Water, Pima County Wastewater Management Department, the gas and electric utilities and State Statutes and regulations, which requirements are in effect of the date of execution of this Agreement. 2.03. Limitation on Transfer of Title. The Trustee shall not convey title to any of the property described in Exhibit"A"without obtaining prior written approval from the Town in the form of a Release of Assurance signed by the Town Engineer. The Trustee may act in full faith and reliance upon the Release of Assurance. A Release of Assurance shall only be provided the Trustee by upon Town u on satisfactory completion and formal acceptance by the Town of the required improvements. The Trustee's only duty under this Agreements is not to convey without first obtaining a Release of Assurances. 2.04 Contracts for Sale. The limitation on the conveyance of title contained in paragraph 2.03 notwithstanding, the Trustee may enter into contracts for sale of the property described in Exhibit "A", provided such contracts clearly state that the conveyance of title to the property is subject to the limitations contained in this Agreement. The Trustee shall, prior to entering into such contracts for sale, provide the Town with a copy of the form of contract containing the disclosure of limitation on the power to convey. 2.05 Bulk Sales. The limitation on the conveyance of title contained in paragraph 2.03 notwithstanding,the Trustee may sell and convey all of the property described in Exhibit"A" in one transaction to a single purchaser, provided that the purchaser shall, prior to conveyance, have submitted to the Town satisfactory assurances for the completion of the required improvements. 2.06 Conveyance Out of Trust for the Purpose of Encumbrance. The limitation on the conveyance of title contained in paragraph 2.03 notwithstanding, the Trustee may convey all or part of the propertydescribed in Exhibit"A" to the subdivider or Beneficiary of the Trust solely for the purposeof encumberingthe property by the recording of mortgages or deeds of trust, provided the property is thereafter immediately reconveyed into the Trust. 2.07 Completion of Improvements. The required improvements shall be completed within p p two (2) of the date that the Town Council approved the final plat. This period for completion of improvements maybe extended subject to Town Council approval and applicable Town ordinances p where Subdivider isrevented from completing the improvements by act of God, strike or similar p event or circumstances beyond its control or when such extension is determined to be reasonable and prudent bythe Town Council. Any such extension granted shall not exceed one (1) year. 2.08 Substitution of Assurances. At any time during the period described above in paragraph 2.07 for the completion of improvements (or, if such time for completion of the required p p m P improvements has been extended bysubsequent agreement of the parties, at any time on or before suq such extended date for the completion of improvements). Subdivider or Trustee may offer substitute assurances. Such assurances shall be in a form and amount acceptable to the Town and shall be subject to review and approval by the Oro Valley Town Council. 2.09 Inspection and Acceptance of Improvements. The Town may provide for the inspection of the required improvements to insure satisfactory completion. The Town will not accept Pdedication of the required improvements, nor release, in whole or in part, any property subject to the improvements Agreement until the have been satisfactorily completed and accepted by the Town g Engineer. . 2.10 Partial Release of Assurances. The Town may provide the Trustee with a Release of Assurance for aP ortion on the lots created by the subdivision plat attached as Exhibit"A", provided that all the improvements required in connection with such lots have been satisfactorily completed P and accepted by the Town and provided further that such improvements can be used and maintained . . separately of the improvements required for the entire subdivision plat. For example, temporary cul- de-sacs P de-sacs should beP rovided for incomplete streets; water, sewer, gas, telephone and electric facilities should be capable of independent operation; and adequate access for public safety vehicles should be P P provided. 2.11 Failure to Complete Improvements. In the event that Subdivider fails to complete the required improvements within the period provided in paragraph 2.07 above, the parties agree that the q P Town may a process rocess to re-plat that portion or portions of the property described in Exhibit "A" for which the improvements have not been satisfactorily completed. The purpose of such plat P initiated by the Town will be to return the property to approximately the same boundary configurations of record existing before recording of the subdivision plat described in Exhibit"A". Prior the initiatinganyaction to re-plat the portion of property for which improvements have not been completed, the Town shall provide the Trustee and Subdivider with thirty (30) days written notice of the Town's intent to re-plat. The notification shall be sent by first class mail, shall be deemed received upon mailing and shall be sent the following addresses: 5255 E. Williams Circle, #300 7493 N. Oracle Road, #207 Tucson, Arizona 85711 Tucson, Arizona 85704 Trustee Subdivider The Trustee and Subdivider, as record owner and subdivider, respectively, agree that they will execute suchlat returningrelevant portions of the property to approximately the same boundary P configuration of record existing before recording of the plat described in Exhibit"A". The parties hereto have executed this Agreement this day of , 19_. TOWN OF ORO VALLEY a municipal corporation MAYOR CO RSIGNED: As Town Clerk and not personally APPROVED AS TO FORM this day of , 19 . Tobin C. Sidles, Town Attorney DEVELOPER/SUBDIVIDER: Richmond American Homes, Inc. BY: AS: STATE OF ARIZONA) ) as COUNTY OF PIMA) This instrument was acknowledged before me this day of , 19 by as of NOTARY PUBLIC TRUSTEE: Old Republic Title Insurance Agency, Inc., BY: AS: STATE OF ARIZONA) COUNTY OF PIMA ) This instrument was acknowledged before me this day of , 19 , by as of NOTARY PUBLIC My Commission Expires EXHIBIT "A" LEGAL DESCRIPTION LOTS 1, 2, 56-58,AND 113 THROUGH 145, AND COMMON AREAS "A" AND "C", OF RAMS CANYON,A SUBDIVISION OF PIMA COUNTY,ARIZONA,ACCORDING TO THE MAP OR PLAT THEREOF OF RECORD IN THE OFFICE OF THE COUNTY RECORDER OF PIMA COUNTY,ARIZONA,IN BOOK OF MAPS AND PLATS AT PAGE THEREOF. EXHIBIT "C" Subdivision Name : Rams Canyon, Lots 1, 2, 56-58, and 113 through 145 OV Case No. : OV12-96-04A Trust No. :Old Republic Title Insurance Agency, Trust No. 10,806 The following improvements and conditions are made a part of the attached Assurance Agreement: 1. Paving, grading, and drainage per approved improvement plans, DEA Job #COTT0014. 2. A public water system satisfactory to the Oro Valley Water Company. 3. A sanitary sewer system satisfactory to Pima County Wastewater Management. 4. A telephone distribution system satisfactory to US West Communications. 5. An electric distribution system satisfactory to Tucson Electric Power Company. 6. Fire hydrants and other fire appurtenances satisfactory to the Golder Ranch Fire District. 7. A natural gas distribution system satisfactory to Southwest Gas Corporation(if gas is being utilized in this subdivision). 8. Utility trenches and civil appurtenances satisfactory to the using utilities. 9. Installation of all street signs and street lighting. 10. The Professional Engineer of Record shall certify, in writing, that all improvements, whether private or public, have been constructed, placed, installed, etc. in substantial conformance with the approved plans for this development. Certifications, in writing, are to be received by the Town Engineer of The Town of Oro Valley prior to any request for building permits, and/or final inspection and the release of assurances. 11. The Soils Engineer of record or other Registered Professional Civil Engineer with expertise in the areas of soils engineering shall certify, in writing, that all materials utilized on this development are in conformance with the accepted plans and specifications. Certifications, in writing, are to be received by the Town of Oro Valley prior to the request for building permits and/or final inspection and release of assurances. Exhibit "C" -Page Two 12. The Soils Engineer of Record or other Registered Professional Civil Engineer with expertise in the area of Soils Engineering shall certify, in writing, that all soils operations for this development were performed in accordance with the recommendations as set forth in the Geotechnical Engineering Evaluation and any amendments thereto, by Pattison Evanoff Engineering, Job No. 96-025, dated February 13, 1996. 13. As-built drawings shall be provided to the Town of Oro Valley Public Works Department prior to full release of assurances. 2 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: March 18, 1998 TO: HONORABLE MAYOR & COUNCIL FROM: David G. Hook, P.E. Town Engineer SUBJECT: Award of Contract for Project No. 01-0197, Public Works Parking Lot Landscaping Project SUMMARY: This project involves landscaping enhancement for the existing Public Works parking lot located at 680 West Calle Concordia. The landscaping enhancement includes planting trees, shrubs, and groundcover along with installing a 6-foot wide sidewalk to enhance the entrance to the Public Works/Parks and Recreation facility. This Project has been modified from the original project submitted for Council approval on August 6, 1997. The original project included paving the existing parking lot, minor grading improvements, construction of a detention basin, along with landscaping enhancements. On August 20, 1997, Council rejected all bids on the original project. The low bid amount for the original project was $36,297.34. On August 20, 1997, Council also directed staff to develop a parking lot plan to serve in the interim until the Town disposes of this property. This Project is that new parking lot plan. The Department of Public Works, Engineering Division, distributed a total of five (5) sets of plans and proposals to local landscaping contractors. A total on one (1) contractor responded to the Town's Request for Proposals. Analysis: Bid Proposals for this Project were accepted, by the Department of Public Works, no later than 5:00 p.m. on Friday January 23, 1998. The following is a summary of the one (1) proposal received along with the Engineer's Estimate: 1. AAA Landscaping $8,023.53 * Engineer's Estimate $9,000.00 Subsequent to Council's direction to staff in August, efforts have continued on analyzing the current and projected space needs for Town operations. As these efforts have progressed, it has become more apparent that the likely hood of the Calle Concordia facility being needed beyond the next 3 years is minimal. As . such, staff is uncertain of the need to invest approximately $8,000 into landscaping when the facility is likely to be sold in 3 years or so. It would seem more appropriate to wait until the future of the property is determined and take action at that time that is consistent with the future use of the building. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 ATTACHMENTS: 1. Town Council Meeting Minutes from August 6, 1997. 2. Town Council Study Session Meeting Minutes from August 19, 1997 3. Town Council Meeting Minutes from August 20, 1997 FISCAL IMPACT: The Engineer's Estimate for this Project is $9,000. The actual cost of this project will be $8,023.53; all the funding for this project is available from Town's Funds in the 97/98 fiscal year budget. RECOMMENDATIONS OF STAFF: Given the possibility of the Calle Concordia site being sold in the near future, staff does not support the contracting for this work at this time. Further, staff recommends that action on parking and landscaping for this location be deferred until more information is known about the future use of the facility. SUGGESTED MOTION: The Town Council may wish to consider the following motion: I move to reject the proposal of AAA Landscaping. OR I move to award the bid proposal to AAA Landscaping. ►.-.. mentlead ( 4 4 Town Ma .•er Minutes, Council Regular Session 2 08/06/97 M - g of f Subdivision Improvements at La Reserve Phase II, Lots 43-64 H. Resolution No. (R)97-42 for the designation and maintenance of a Allowing crosswalk at the intersection of Rancho Vistoso Boulevard and Sun City Boulevard Resolution � o (R)97-43 for the designation and maintenance of a I. Allowing Calle Concordia in the vicinity on of Canyon Del Oro High School and Dennis Weaver Park g qsponsor quest to of re Congressman Jim Kolbe's Town Hall meeting on J. Approval Saturday, September 6, 1997 from 1:30 p.m. to 3:30 p.m. K. Approval of Plat Amendment for Palisades Point, Lot 12 L. Approval of Final Plat Amendment for Canada Hills, Village 15 (aka The Links), Access to Lots 4 and 54 M. Approval of Honey Bee Ridge License Agreement for landscaping in the public right-of-way N. Approval of El Conquistador Golf Course License Agreement O. Approval of Estates at High Mesa License Agreement for landscaping in the public right-of-way P. 0V12-96-11 Approval of Substitute Assurance Agreement for Shadows of the Ridge, Lots 1-23, Common Areas A & B Q. Update on Implementation of the Focus 2020: Town of Oro Valley General Plan Mayor Skalsky thanked Anne Fillmore and Bob Weede for their volunteer service on the Arts Advisory Board. She also welcomed new members, Anne Sleigh and Warren Lazar and returning board members, Joan Danielson and Willy Valenzuela. ITEM F. Councilmember Johnson stated that he felt Council might want to consider not awarding the contract for the parking improvements lot im rovements at the Public Works Department since osed for a buildin addition to the main Town Complex for that department. plans are being prop g In answer to questions by Vice Mayor Parisi and Councilmember Butrico, Town Engineer David Hook stated that there were no drainage raina e problems, but the intent of the paving was to complete the reconstruction of the facility that was undertaken several years ago and also provide enhancement of the facility with landscaping. the property would staywithin the hands of the Town, and the Mayor Skalsky stated that she felt p p y improvements have been planned for in the C.I.P. projects. Discussion followed regarding long range. plans and potential uses for the area, timing of the paving of the parking lot, and alternatives. MOTION: Councilmember Johnson MOVED to CONTINUE Item F to the Study Session on August18, and to the regular session on August 20. Councilmember Butrico SECONDED the motion. Motion carried, 4 - 0. 08/19/97 Minutes, Council Study Session 4 a consultant to assist us in completing an "Image Study". By that he means the core image of the Town. To study with town residents to find out what the perception of the community is. This would be used to help develop a marketing plan. He stated there are some professionals in the area that are quite versed in this type of study. He asked for input from the Council. Councilmember Butrico asked that the Home Page be used for this. Councilmember Johnson stated we have the necessary resources to deal with this in-house instead of g s endin the money for a consultant. He suggested having a Task Force review the documents spending we have already Focus 20/20, etc. to be used towards economic development and developing a marketing plan. Patti Morris, member of the Economic Development Task Force suggested surveying businesses coming into the Town on how the Town is doing. Councilmember Butrico stated there are two aspects to this, one is information gathering and the second is the mechanics of creating a web page. Oscar Rothenbuecher explained we need to start with the basics, we can develop the web page in-house using inexpensive software. Councilmember Johnson suggested having CDO students help the Town create and design a web- page. Manager Chuck Sweet stated we have gathered information from each department to help Town g in building the web-page. Then the maintenance of the web-page will have to be maintained and updated by one or more departments. He stated he senses from the Council that there is not a p desire to pay for a consultant to do an Image Study right now. Look at what talents and opportunities we have in-house to develop an Image Study, but also use those talents to build the web-page at the same time. Mr. Sweet stated these comments will be taken and more specific ideas will be developed based on today's comments and brought back to the Council in a study session or through an interoffice memorandum. c No. 01-0197 - Award of Contract to Pima Paving, Inc. reference paving of 5. Project g parking lot at Department of Public Works - Discussion Chuck Sweet, Town Manager stated that the town site on 680 W. Calle Concordia has served the town over thep ast 22 years, during this time it has sat in the middle of a residential neighborhood. The town has changed in size and population over this length of time. There have been discussions about moving those things that are of a non-residential nature off-site for quite sometime. They have made application to State Land to purchase the CalMat site which will go to public auction in June 1998. If the town is successful in purchasing the 173 acre site, 08/19/97 Minutes, Council Study Session 5 it is his recommendation that that would be an excellent location to relocate the public works p eq ui ment. He stated that site could house that facility easily plus numerous other recreational andp ublic works needs. He recommended that we not pave the parking lot and save the money until we know exactly what we plan to do in the future. Councilmember Johnson stated it would be much more efficient to consolidate all departments together at La Canada Drive. He agreed that the CalMat site would be a great location. He pointed out that he had talked with an architect who offered on a pro-bono basis to develop a master plan of recreational uses for that site. Vice Mayor Parisi agreedtranspired that because of what has trans ired over the past year with the purchase ofark property and consolidating all departments at the same site, he has no problem to use the p p p Y money elsewhere instead of paving the public works parking lot. Town Engineer David Hook stated we will need to reject the bids if this parking lot is not paved. He askedp ermission to structure the parking lot as they would have if paved, but do so without pavingit. Also, landscaping would be done to improve the appearance of the building. Councilmember Kautenburger agreed since it will be 2 to 4 years before any change is made. Mr. Sweet stated this is on the Agenda for action on August 20th, a suggested motion to reject the bids would be brought forward. At a later meeting, a modified version of the landscaping proposal will be submitted. ADJOURNMENT Study session adjourned at 4:30 p.m. Respectfully submitted, Kathryn Cuvelier, CMC Town Clerk 08/20/97 Minutes, Council Regular Session 8 INCORPORATE Item 7 was withdrawn at the request of the original applicant. 8. REQUEST FOR THE COMMUNITY OF CASAS ADOBES FOR PERMISSION TO INCORPORATE MOTION: Councilmember Johnson MOVED to postpone Item 8 to a future Study Session. Councilmember Butrico SECONDED the motion. Motion carried, 5 0. 9. REQUEST FOR THE COMMUNITY OF TORTOLITA FOR PERMISSION TO INCORPORATE MOTION: Vice Mayor Parisi MOVED to postpone Item 9 to a future Study Session. Councilmember Johnson SECONDED the motion. Motion carried, 5 - 0. 10. PROJECT NO. 01-0197 - AWARD OF CONTRACT TO PIMA PAVING, INC., IN THEA AMOUNT OF S36,297.34 FOR PAVING A PARKING LOT AT THE DEPARTMENT OF PUBLIC WORKS (Continued from 08/06/97) MOTION: Councilmember Kautenburger MOVED to reject all bids submitted for theg arkin lot and related work at 680 W. Calle Concordia and to direct staff p to develop a parkinglot plan to serve in the interim until the Town disposes of thisro ert . Councilmember Johnson SECONDED the motion. Motion carried, p p y 5 - 0. AGENDA ITEM E - Project No. 03-0197 Award of Contract to Dar-Hil Corporation Town Engineer David Hook.explained that there was an error in the Dar-Hil Corporation's bid o. 03-0197 First Avenue Right Turn Lane and Incidental Work Thereof. After on Project N g discussions with the Town Attorney, staff feels that they should offer the Dar-Hil Corporation the opportunity to do the work for the amount of the corrected bid. The correction would be of a math error. Mr. Hook stated that if Dar-Hill Corporation declines to do the work for the corrected amount, then staff would support allowing them to withdraw their bid and award the pp bid to the number two bidder, Pima Paving, Inc. Town Attorney Tobin S idles stated that the corrected price, is the price as set in the unit price specified in the bid specifications and must be followed in case of an error. He which is p p explained that Dar-Hil Corporation will need to inform Council of their decision at tonight's meeting. 3 TOWN OF ORO VALLEY COUNCIL COMMUrTICATION MEETING DATE: 03/18/98 TO: HONORABLE MAYOR AND COUNCII. FROM: Tobin Sidles, Town Attorney SUBJECT: Ordinance no. (0) 98- 07 , False Alarms SUMMARY: This subject was initially raised by the police department and considered by the Council some time ago. A first draft was reviewed by the Council at a study session and found to be overly complicated (26 pages) to understand. This revised version runs 5 pages and is believed to adequately cover the subject. ATTACHMENTS: 1) Ordinance no. (0) 98-07 2) Exhibit 1- Article 10-5 FISCAL IMPACT: N/A RECOMMENDATIONS: Acceptance is recommended SUGGESTED MOTION: I move that we accept Ordinance No. (0) 98- 07 or I move that we accept Ordinance No. (0) 98- 07 with the following changes: • or I move that we deny Ordinance No. (0) 98- 07 A(4 ignature of Department Head To Manager's Review ORDINANCE NO. (0) 98- 07 RELATING TO FALSE ALARMS, PENALTIES, DEFINITIONS AND DUTIES, AND THE ADDITION OF ARTICLE 10-5 OF THE ORO VALLEY TOWN CODE. WHEREAS, the numerous responses by the Oro Valley Police Department to false alarms or improperly installed alarms takes police officers away from their other duties, and WHEREAS, this is not in the best interests of the publics health, safety and welfare; and WHEREAS, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AS FOLLOWS: SECTION 1 : That there be added to the Oro Valley Town Code an article 10-5 ALARM SYSTEMS, attached as Exhibit 1 hereto, where the problems with false alarms will be addressed. SECTION 2: The various town officers and employees are authorized and directed to perform all acts necessary or desirable to effectuate this ordinance. SECTION 3: That if any portion of this ordinance is found to be illegal for any reason that portion will be severable from the remaining portions of the ordinance and will not effect the remaining portions of the ordinance. SECTION 4: That any ordinances or regulations in conflict with this ordinance are hereby repealed. PASSED, ADOPTED AND APPROVED BY THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, this 18th day of March , 199 . Cheryl Skalsky, MAYOR ATTEST: Kathryn Cuvelier, Town Clerk APPROVED AS TO FORM: Tobin Sidles, Town Attorney EXHIBIT 1 ARTICLE 10-5 ALARM SYSTEMS Sec. 10-5-1 Applicability This article is intended to regulate alarm systems or devices. It is further intended to encourage the improvement in reliability of these systems, devices and services and to ensure that Police Department personnel will not be unduly diverted from responding to actual criminal activity as a result of responding to false alarms. This article specifically encompasses subscriber "Burglar Alarms", "Robbery Alarms", "Panic Alarms", "Holdup Alarms", and "Proprietor Alarms", both audible and inaudible (silent). The provisions of this article shall not apply to alarm systems which are owned or maintained by the Town of Oro Valley and installed on premises in which the Town has a property interest. Sec. 10-5-2 Definitions A. Act of God An unusual, extraordinary, sudden and unexpected manifestation of the forces of nature, which cannot be prevented by reasonable human care, skill or foresight. B. Alarm or Alarm System Any electrical instrument(s) or other device(s) which as one of its purposes is used to protect buildings, premises or persons from criminal acts or unauthorized entry through the emission or transmission of a sound or signal. C. Alarm Business Any person, firm, partnership, corporation or other entity who (which) owns or conducts the business of any one or more of the following: selling, leasing, renting, maintaining or monitoring alarm systems, devices or services. D. Common-Cause A common technical difficulty or malfunction which causes an alarm system to generate a series of false alarms. Said series of false alarms shall be counted as one false alarm only if the false alarms have all occurred within a seventy-two (72) hour period, and the responsible alarm business has documented, to the Police Chief, or his designee, the action taken to rectify the cause and a thirty(30) day grace period expires with the alarm system generating no additional false alarms from the documented cause. ALARMORD 0298 E. False Alarms Any activation of an alarm not caused by or a result of a criminal act or unauthorized entry, except for activation for testing purposes when the Police Department has been given advance notice of such testing, or activation caused by the Police Department. F. Proprietor Alarms Any alarm or alarm system which is not leased or rented from, or owned or maintained under contract by an alarm business. Sec. 10-5-3 Oro Valley Police Department Responsibilities The provisions of this article shall be administered in a manner prescribed by the Police Chief. Sec. 10-5-4 Alarm Business Duties The duties of an alarm business shall be as follows: A. To install an alarm or alarm system compatible with the environment and be available to maintain the alarm or alarm system in good working order and to take reasonable measures to prevent the occurrence of false alarms. B. To instruct each of its alarm subscribers and/or the principal occupants of the buildings or premises protected by an alarm system in the proper use and operation of the system. Such instructions will specifically include all necessary instructions in turning the alarm on and off an in avoiding false alarms. C. To provide each purchaser and subscriber with a copy of the provisions of this article relating to alarm subscriber duties, false alarm assessments and appeal procedures. D. Upon leasing or renting an alarm system: 1. To conspicuously place on the premises a tag identifying the pertinent alarm business including the telephone number to call when the alarm has been activated. 2. To maintain records of the location of these alarm systems, devices or services and the name and telephone number of the person and two alternates to be notified whenever the alarm is activated and to readily report such information to the Police Department upon request. 3. To inactivate or cause to be inactivated the audible alarm within thirty (30) minutes of the notification of its activation in the event the primary and alternate cannot be contacted or do not respond. ALARMORD 0298 E. Upon leasing, renting, selling or monitoring an alarm system: 1. To establish a central receiving station in order to monitor these alarm systems. 2. To organize its central receiving station in order to be able to readily and positively identify the type of alarm and if there is more than one system. 3. To maintain records as to each of these alarm systems, devices or services which should include the name of the owner, or occupant of the premises, the name and telephone number of the subscriber, or primary person and at least two alternates responsible for responding to the premises when the alarm is activated and information concerning whether the alarm system includes an audible alarm. 4. To make notification of activated alarm systems in the manner prescribed by the Police Chief, or his designee, including such reasonable information concerning the alarm system as the Police Department may request. 5. If requested, to arrange for either the alarm subscriber, an alarm agent or other responsible representative to go to the premises of an activated alarm system within thirty(30) minutes of the activation of the alarm in order to be available to assist the Police in determining the reason for the activation and securing the premises. In no event shall there be an unreasonable delay in arriving at the location of the alarm. F. Alarm businesses which do not monitor, maintain, service or install alarms or alarm systems shall not be subject to subsections A, B, C, D, E, or F of this section, but shall be responsible for instructing each person who purchases an alarm or alarm system in the proper use and operation of the alarm, informing each alarm subscriber or alarm purchaser to contact the Oro Valley Police Department for information regarding this Article, and advising each alarm subscriber of the problem of false alarms. Such instructions will specifically include all necessary instructions in turning off said alarm(s) and in avoiding false alarms. Sec. 10-5-5 Alarm Subscriber Duties The duties of an alarm subscriber shall be as follows: A. To instruct all personnel who are authorized to place the system or device into operation in the appropriate method of operation, and to lock and secure all points of entry, such as doors and windows. B. To inform all personnel who are authorized to place the alarm system into operation of the provisions of this article emphasizing the importance of avoiding false alarms. A current copy of the provisions of this article shall be maintained on the premises and be made available to persons who are authorized to place to place an alarm system into operation. ALARMORD 0298 C. To respond to the scene of an activated alarm within thirty (30) minutes of the alarm activation after being notified by the subscriber's alarm company or the Oro Valley Police Department. Sec. 10-5-6 Proprietor Alarm Responsibilities A. To be familiar with the provisions of this article. B. To maintain the alarm or alarm system in good working order and take reasonable measures to prevent the occurrence of false alarms. C. Upon the purchase of any alarm system, device or service which includes an audible alarm: 1. To inactivate or cause to be inactivated the alarm system within thirty (30) minutes of notification of its activation. Sec. 10-5-7 Permits and Exemptions The provisions of this article shall not be applicable to audible alarms affixed to automobiles and audible fire alarms. Sec. 10-5-10 Warning Notices and Penalties A. Any alarm system which has four(4) or more false alarm within any consecutive three hundred sixty-five day (365) period shall be subject to assessment as provided herein. Warning letters detailing dates and times of the first three (3) false alarms along with information on assessments for future false alarms will be mailed to the subscriber and their alarm company within seven (7) days of the third false alarm. B. If the Police Department records four (4) or more false alarms within any consecutive three hundred sixty-five (365) day period: 1. The Police Department shall notify both the alarm subscriber and alarm business or the proprietor alarm owner by mail or fax of such fact and direct that a report be submitted to the Police Chief within twenty (20) calendar days of the date of the mailing. The report shall contain: (a) A description of the action taken or to be taken to discover and eliminate the cause of the false alarm. (b) Specific defenses, if any, why the alleged false alarms should not be considered false alarms. Evidence that a false alarm was caused by an act of God, common-cause or action of the telephone company shall constitute affirmative defenses to an assessment for the particular false alarm. ALARMORD 0298 2. The report required in paragraph (1) shall be received by the Police Chief or his designee within the time specified. If the report is not timely submitted, any notified party shall be deemed to have waived his right to any further review or hearing as provided herein and the alarm business and the alarm subscriber or the proprietor alarm owner operating the alarm system generating the false alarms will be assessed pursuant to paragraph(5) of this subsection. 3. If the report required in paragraph (1) is submitted, the Police Chief or his designee shall review the corrective action taken or to be taken to discover and eliminate the cause of the false alarms and the specific defenses, if any, set forth in the report to the initial determination of false alarms. If it is determined that a valid defense to the initial determination of the false alarms has been accepted, a notice shall sent to all notified parties that no citation will be made at that time. The notice shall specifically set forth the findings and conclusions of the Police Chief with respect to the review of the report submitted. 4. If the Police Chief or his designee determine that a defense to the initial determination of false alarms has not been alleged or accepted, a citation shall be sent forth by mail to both the alarm subscriber and the alarm business or the proprietor alarm owner that they will be assessed pursuant to paragraph (5) of this subsection upon a fourth false alarm. 5. The assessment(s) imposed pursuant to paragraphs (2) and (4) of this subsection shall be a minimum civil fine in an amount of fifty-five dollars ($55) per false alarm up to the fifth false alarm and one hundred fifty dollars ($150) per alarm thereafter (sixth false alarm or up). The property owner or resident and the alarm business will be jointly and severally responsible for the payment of any assessments imposed upon their alarm system. The owner or resident of the alarm site shall be responsible for the payment of any assessments imposed upon a proprietor alarm system. Sec. 10-5-13 Alarm System Prohibitions Upon a final determination of assessment, the responsible party shall tender the fee assessed immediately or discontinue operation of the alarm system. In the event the operation of said alarm system is not discontinued and the assessment not tendered, its continued operation by the alarm subscriber, alarm business or proprietor alarm owner is unlawful and the unpaid balance will be subject to a charge of one and one-half percent(1.5%) per month, compounded monthly, in addition to the assessment, plus whatever other conditions the Court may require. Sec. 10-5-14 Grace Period Newly installed and reinstalled alarm systems shall not be subject to the provisions of this article relating to the counting and assessment of false alarms for a period of thirty days from the date the alarm system becomes operational. For the purpose of this section, reinstalled alarm system means the installation of a new control panel. ALARMORD 0298 Sec. 10-5-16 Prohibition of Automatic or Prerecorded Messages or Signals Directly to the Town of Oro Valley No person shall use or cause to be used any telephone device or telephone attachment that automatically selects or dials a published emergency telephone number or any Town of Oro Valley telephone number and then reproduces any prerecorded message or signal; provided that this section shall not apply to a life safety alert system utilizing residential transmitting equipment designated for direct telephone access to dedicated control receiving equipment. Sec. 10-5-22 Confidentiality Information furnished and secured pursuant to this ordinance shall be confidential and shall not be subject to public inspection, except in case of court action. ALARMORD 0298 4 j TOWN OF ORO VALLEY COUNCIL COMMUrTICATION MEETING DATE: 03/18/98 TO: HONORABLE MAYOR AND COUNCIL FROM: Tobin Sidles, Town Attorney SUBJECT: Ordinance No. (0) 98-08 . Recision of Ordinance (0) 97-41 SUMMARY: This ordinance involves an earlier ordinance passed by the Council changing the land use designation in the General Plan (the property is not currently within the Town limits) if the owners agreed to be annexed into the Town. The owners have rescinded their annexation request, so the land use designation will not change. The ordinance is thus being rescinded. ATTACHMENTS: 1) Ordinance No. (0) 98- 08 2) Letter from I.T.C. Corp. FISCAL IMPACT: None at this time RECOMMENDATIONS: Acceptance is recommended SUGGESTED MOTION: I move that we accept Ordinance No. 98- 08 or I move that we deny Ordinance No. (0) 98- 08 / // / / Signature •f Department Head / i Of 41 Town Manager's Review ORDINANCE NO.98-08 AN ORDINANCE OF THE TOWN OF ORO VALLEY, ARIZONA, RELATING TO LAND USE CLASSIFICATIONS IN THE GENERAL PLAN, AND RESCINDING ORDINANCE NUMBER (0) 97-41 WHEREAS, the Council of the Town of Oro Valley is empowered to establish regulations within the corporate limits deemed necessary to provide for the peace, health, and safety of the Town of Oro Valley; and WHEREAS, the owners of the property have indicated they are withdrawing their request for annexation, which is a condition of Ordinance (0) 97-41 becoming effective; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: SECTION 1: That Ordinance (0) 97-41 is hereby repealed in its entirety: SECTION 2: All ordinances and parts of ordinances in conflict with the provisions of this ordinance are hereby repealed, effective as of the effective date of this ordinance. SECTION 3: If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. SECTION 4: The various Town officers and employees are authorized and directed to perform all acts necessary or desirable to give effect to this ordinance. PASSED, ADOPTED AND APPROVED BY THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, this 18th day of March , 1998. MAYOR ATTEST: Town Clerk APPROVED AS TO FORM: REVIEWED BY: Town Attorney Town Manager I.T. C . Com. March 11, 1998 The Honorable Mayor and Council Town of Oro Valley 1100 N. LaCanada Dr. Oro Valley, AZ 85732 Dear Madam Mayor and Council, I.T.C. Corp. as Trustee for its Trust 1986-19 (Neighborhood 12, Rancho Vistoso) hereby withdraws our request for annexation into the Town of Oro Valley. This annexation was requested in our letter of September 11, 1997, a copy of which is attached. Sincerely, I.T.C. Corp. as Trustee for its Trust By: 'T G.411(NG President Enclosure cc: Chuck Sweet, Oro Valley Town Manager Jeff Bonn Esq., Bonn Abromovitz Law Firm 7610 E. MCDONALD DRIVE SUITE J SCOTTSDALE AZ 85250 (602)277-1600 FAX (602)277-8520 TOWN OF ORO VALLEY 5 COUNCIL COMMUNICATION MEETING DATE: March 18, 1998 TO: HONORABLE MAYOR & COUNCIL FROM: Kathryn Cuvelier, Town Clerk SUBJ: Referendum OVR-98-001 SUMMARY: Sufficient signatures have been filed for the referendum filed against Ordinance No. (0)97-41 adopted by g the Mayor and Council on December 17, 1997. The referendum shall be placed on the ballot in the manner provided by law. The remaining consolidated election dates for 1998 are May 19, 1998; September 8, 1998; November 3, 1998. RECOMMENDATION: The Council has 2 options for consideration: 1. Choosing to place the referendum on the ballot on one of the election dates listed above, or 2. Notp lacin the referendum on the ballot due to the rescinding of Ordinance No. (0)97-41. g ATTACHMENTS: 1. Memorandum dated March 4, 1998 from Kathryn Cuvelier, Town Clerk 2. Memorandum dated March 12, 1998 from Tobin Sidles, Town Attorney 3. Letter from ITC dated March 11, 1998 SUGGESTED MOTION: I move to place the referendum on the ballot for the election date of or... I move to notp lace the referendum on the ballot due to the rescinding of Ordinance No. (0)97-41. ' -1/ ( Town erk f / 6ti) fir. . .ger MEMORANDUM TO: Cheryl Skalsky, Mayor FROM: Kathryn Cuvelier, Town Clerk DATE: March 4, 1998 SUBJ: Referendum OVR-98-001 Please be advised that a sufficient number of signatures have been filed for the Referedum filed against Ordinance No. (0)97-41 adopted by the Mayor and Council on December 17, 1998. The referendum shall be placed on the ballot in the manner provided by law. The remaining consolidated election dates for 1998 are May 19, 1998; September 8, 1998; November 3, 1998. If the Council chooses to call May 19, 1998 as the election for the referendum, which could be done atour next Town Council meeting on March 18, 1998, that allows only 62 days before y the election. In accordance with Arizona State Law, arguments supporting or opposing the town referendum measures shall be filed with the town clerk no less than 60 days before the election at which they are to be voted upon. Kathryn ' uvelier, CMC Town Clerk cc: Town Council Town Manager Town Attorney MEMORANDUM To: Honorable Mayor and Council Town Clerk From: Tobin Sidles, Town Attorney ,r1-- Re: Referendum on ITC property Date: 3-12-98 QUESTION- Because the ordinance which amended the Town's General Plan contained a condition that the General Plan Amendment would only be effective when the 478 acre property^annexed into the Town, what happens if the owners of the ITC property sent a letter to the Town withdrawing their former interest in annexing into the Town? Would the Town be holding a Referendum election on something that does not exist? ANSWER- If a letter were sent indicating that ITC is not interested in annexing into the Town, the Town Attorney's legal advice to the Council and Town Clerk would be to call off the election. There would be no need for such an election. Given this owners clear intent, the previous Ordinance should be rescinded. As the same zoning will be on the property that the referendum is asking for, it really becomes a moot issue. DISCUSSION- The motion that the Council approved was a contingent motion. The zoning that the Town Council was willing to place on the property applied to the entire 478-acre parcel if the property was annexed into the Town (the contingency). Currently thero ert does not lie in the town boundaries and thus the Town has no jurisdiction P P Y over it. This referendum applies to the General Plan document and the actual zoning change is currently only a hypothetical. In my legal opinion, when the owners of the property formally and unequivocally indicate they do not intend to annex into the town, the referendum has no meaning. Even if ITC were to change their minds down the road and again apply, they would have to go through the entire zoning process again. What the citizens want in the referendum petition is already on the property. The citizens asking for the referendum would have won the war, so why spend taxpayer dollars for the battle. My advice is that the Council should not call for referendum election under these circumstances. I .T.C . CORP. March 11, 1998 The Honorable Mayor and Council Town of Oro Valley 1100 N. LaCanada Dr. Oro Valley, AZ 85732 Dear Madam Mayor and Council, I.T.C. Corp. as Trustee for its Trust 1986-19 (Neighborhood 12, Rancho Vistoso) hereby withdraws our request for annexation into the Town of Oro Valley. This annexation was requested in our letter of September 11, 1997, a copy of which is attached. Sincerely, I.T.C. Corp. as Trustee for its Trust By: • .777--T G. NG President Enclosure cc: Chuck Sweet, Oro Valley Town Manager Jeff Bonn Esq., Bonn Abromovitz Law Firm 7610 E. MCDONALD DRIVE SUITE 1 SCOTTSDALE AZ 85250 (602)277-1600 FAX (602)277-8520 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: March 18, 1998 TO: HONORABLE MAYOR& COUNCIL FROM: Shirley Seng Utility Administrator SUBJECT: Ratification of Emergency Repairs to Rancho Vistoso Well#20 SUMMARY: On Thursday,January 22, 1998 during a routine maintenance check, utility staff became aware that the production of Rancho Vistoso Well #20 had dropped from 640 gpm to 200 gpm and that the affiliated reservoir level had dropped to two feet. The well and reservoir impact the following areas: Tangerine Rd., Copper Creek, Sun City, Coyote Ridge and Copper Springs subdivisions. These facilities are a critical supplement to the distribution system, especially with regard to fire flow, thus making it imperative that the reservoir maintain a full level of water at all times. Staff closely monitored the reservoir and related plant until repairs could be made to the well. No water outages were reported by utility customers as staff was able to re-direct water and alter golf course usage. Because of the emergency situation, McDaniel Well and Machine Company was directed to immediately begin repairs. Repairs were completed on February 5, 1998 after replacing bowl assembly and column tube and shaft. ATTACHMENTS: McDaniel Well and Machine Company Invoice. FISCAL IMPACT: McDaniel Well and Machine Company completed the repairs for a total of $21,461.77, to be paid from the Well Repair and Maintenance line of the utility budget. RECOMMENDATIONS: Staff respectfully recommends ratification of the emergency repairs to the Rancho Vistoso Well#20. SUGGESTED MOTION: I move to ratify the emergency repairs to the Rancho Vistoso Well#20. or I move to • De ment ad Town Manager ..._........„..... . . OfeFivrn FEB NI •o: p WILL DRILLING AND TESTING CONTRACTORS 1 i 1117-2170��o 6 t99 NVOICE NO A-3954 • McDANiEL . WELL AND COMPANY, INC. 2838 RUTHRAUFF ROAD • TUCSON, ARIZONA 111701 . • 5 February • 1931_ •Town of Orb yalley' • - • 1565 East Rancho Vistoso Blvd Oro Vy� alle • Arizona � 85737 ' Well :- RV #20 Labor to pull. and set pump 4 ,500 00 1 - 1 '6 stage SR10CSimmo ns bowl assembly .• with hard chrome & rubber construction . 5,760 00 shaft assembly 400 ft 2" x 11 " tube and 2,878 00 135 00 8" x. 2" rubber spiders ' 10 8" 20 ' umn � • 6 ,480 00 240. ft x pump • dol 164 20 •1 2" x 3 4" • stretch tube 184 .70 11" x 3 3/4" headshaft 108 00 splicing material , 1....lir - ft Number 4 .wire and sp g 25 0 0 5 ft 2" Sealtite conduit 1 125 00 Labor to install new motor leads . and connect • . Total Materials 15 ,735 30 Tax1 , 101 47 Labor 4 ,625 00 $21 ,46 ,77 i• e . . I_ Thank You! . . . • .. •. . . 14 i • . • TERMS: NET CASH - Please pay from this invoice.A Service Charge of 11/2% per month may be charged on invoices not I • paid within 10 days from date of Invoice. • 7 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: March 18, 1998 TO: HONORABLE MAYOR & COUNCIL FROM: David G. Hook, P.E. Town Engineer SUBJECT: Resolution Number (R)98-15 Authorizing Staff to Contract with Parsons Brinkerhoff Quade & Douglas, Inc. to Prepare a First Avenue/Oracle Road Intersection Safety Improvements Design Concept Report SUMMARY: The traffic conditions and accompanying operational deficiencies existing at the First Avenue/Oracle Road intersection are expected to further deteriorate as proposed new development in the vicinity of the intersection comes on-line. Staff is concerned with safety problems associated wirh these operational deficiencies. Staff has requested Parsons Brinckerhoff Quade & Douglas, Inc. (PB) prepare a proposal for doing road safety improvements at the intersection. PB has presented staff with a proposal for Phase I of a two-phased concept. The purpose of Phase I is to prepare a Design Concept Report for the First Avenue/Oracle Road intersection. This Design Concept Report will include a traffic evaluation, recommended minimum improvements, alternatives considered, alternatives studied, cost estimate of alternatives and recommendations. A 1"=50' scale reproducible concept plan will be prepared for the recommended alternative. PB's fee to prepare the Design Concept Report is $13,500. Phase II of the concept is for preparation of construction plans and documents. Upon completion of Phase I, PB will prepare a scope of work and fee proposal for preparation of the construction plans and documents. ATTACHMENTS: Design Concept Report scope and fee proposal from PB dated March 6, 1998 Resolution (R)98- 15 FISCAL IMPACT: Design Concept Report preparation by Parsons Brinkerhoff Quade & Douglas, Inc. will be on an hourly basis. The estimated fee for preparing this report is $13,500. A majority of the cost for this project will come from Federal sources with the local highway fund covering the remainder of the cost. RECOMMENDATIONS: Department of Public Works staff has reviewed the scope and fee proposal for preparation of the Design Concept Report. Staff recommends the Town Council approve the contract with Parsons Brinkerhoff Quade & Douglas, Inc. to prepare a First Avenue/Oracle Road Intersection Safety Improvements Design Concept Report subject to the following: a) Direct the Town Engineer to prepare a Notice to Proceed. TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 2 OF 2 b) Authorize the Town Engineer to continue to negotiate supplemental changes in this first phase of the project incidental to the prosecution of work. SUGGESTED MOTION: The Town Council may wish to consider one of the following motions: I move to enter into the contract with Parsons Brinkerhoff Quade & Douglas, Inc. for preparation of a First Avenue/Oracle Road Intersection Safety Improvements Design Concept Report subject to the Town Council's conditions a- b above. or I move to reject the contract proposed by Parsons Brinkerhoff Quade & Douglas, Inc. for preparation of a First Avenue/Oracle Road Intersection Safety Improvements Design Concept Report. or I move to r e.artment ead Town anager RESOLUTION NO. (R)98-15 RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, PIMA COUNTY, ARIZONA, APPROVING AND AUTHORIZING STAFF TO CONTRACT WITH THE CONSULTANT PARSONS BRINKERHOFF QUADE & DOUGLAS, INC. TO PREPARE A FIRST AVENUE/ORACLE ROAD INTERSECTION SAFETY IMPROVEMENTS DESIGN CONCEPT REPORT. WHEREAS, ORO VALLEY is a political subdivision of the State of Arizona, is vested with all the ,rights, privileges and benefits, and entitled to the immunities and exemptions g granted municipalities and political subdivisions under the Constitution and law of the State of Arizona and the United States; and WHEREAS, the intersection improvements are necessary to the publics health, safety and welfare in order to provide for the safe and efficient movement of vehicular traffic; and WHEREAS, the TOWN COUNCIL deems it necessary in the interest of providing for the health, safety and welfare of the citizens of the TOWN OF ORO VALLEY to authorize the Town's staff to contract with the Consultant, Parsons Brinkerhoff Quade & Douglas, Inc. to prepare a First Avenue/Oracle Road Intersection Safety Improvements Design Concept Report to recommend what safety improvements should be made at the p First Avenue/Oracle Road intersection; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: 1. That staff is authorized to contract with Parsons Brinkerhoff Quade & Douglas, Inc. to prepare a First Avenue/Oracle Road Intersection Safety Improvements Design Concept Report. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 18th day of March , 1998. ATTEST: TOWN OF ORO VALLEY, ARIZONA Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Cheryl Skalsky, Mayor Tobin Sidles, Town Attorney = Interim Intersection Improvements First Avenue at SR 77 (Oracle Road) 1. Project Understanding and Approach Existing and anticipated traffic demands at the SR 77 (Oracle Road) and First Avenue intersection have spurred the need for additional improvements to improve safety and operational capacity. To remedy the high AM peak demand, The Town of Oro Valley (TOV) recently added a First Avenue southbound right-turn lane. However, existing PM peak traffic demands for left turns from SR 77 onto First Avenue exceed the capacity of the intersection resulting in safety and operational deficiencies on SR 77 and at the intersection. The subject intersection is presently a focal point of commercial activity with an existing Fry's Food and Drug Store(Oro Valley Retail Center) located in the northwest quadrant of the intersection, the present development of fast food restaurants in the outer parcels fronting SR 77, and a bank in the northeast quadrant of the intersection. In addition, development plans are under way for the full development of the Oro Valley Retail Center to a 330,000 square foot shopping center. Across First Avenue in the northeast quadrant of the intersection, existing zoning is commercial and future development is anticipated to encompass another shopping center of comparable size. SR 77 is the only north-south highway other than 1-10 that extends from Tucson north to the developed regions of Pinal and Maricopa counties. Maintaining the operational integrity of this highway is a critical element in Southern Arizona's transportation system. First Avenue serves as a major arterial in the TOV and provides the only north-south crossing of the Canada del Oro (CDO)Wash in the vicinity. The existing First Avenue bridge over the CDO Wash presently provides one through lane in each direction. As identified in the TOV's Request for Proposals (RFP), the purpose of this project is to provide an additional SR 77 left-turn lane onto First Avenue and a two-lane carry through on First Avenue extending to the CDO bridge. These improvements are considered as interim while the TOV continues the planning and design of the ultimate improvements to the First Avenue corridor. Specific planning and design elements are identified in the RFP. The challenges of this project consist primarily of the physical constraints of the location and the accommodation of existing and future access points along First Avenue. Specific planning and design issues include: • The CDO Wash bridge is located approximately 800 feet north of the intersection and will impose design and operational constraints on the northbound two-lane carry through and taper down to one through lane. • The widening of SR 77 to accommodate the double left-turn lanes will have to maintain the integrity of the highway's characteristics including design speed and clear zone requirements. Symmetrical and asymmetrical widening scenarios will need to be evaluated for costs, impacts, and compatibility with the future potential widening of the SR 77 mainline to a six-lane facility. • Improvements to First Avenue must consider near future intersection southbound approach lane configurations and storage requirements. Existing operational deficiencies indicate a need for additional southbound left-turn storage. However, existing access constraints on First Avenue could lead to short double left-turn lanes. Over a Century of Engineering Excellence 1 SAPS • First Avenue cross-section alternatives will have to be evaluated to ensure that the construction of interim improvements does not preclude the future viability of the ultimate First Avenue corridor improvements. The existing First Avenue right-of-way centerline is located off the west side of the existing pavement and future corridor improvements are anticipated to include a new parallel bridge structure west of the existing COO bridge and widening west of the existing pavement. This will impact the existing access drive grades and throat lengths to the Oro Valley Retail Center(Fry's). With the interim improvements, intersection sight distance from the Fry's truck access drive will remain a design issue. • Overall circulation and access to and from First Avenue will be a major consideration in the development of concepts and interim improvements. This is a primary concern of local TOV residents, particularly with the impending expansion of the Oro Valley Retail Center. This intersection has the potential of becoming the commercial center of Oro Valley. Parsons Brinckerhoff(PB) (the consultant) has extensive experience in the preparation of design concept reports, arterial roadway design, and traffic signal and intersection improvement plans. Coordination with the local ADOT District throughout the project concept and plan development will be essential for the ultimate approval of the plans and success of the project. Since several alternatives exist for developing improvements to First Avenue and the intersection with varying safety and operational benefits, impacts to access, and future implications for ultimate improvements, PB proposes a two-phase design process in order to ensure a quality-engineered product for the Town. Phase I will be the development of an Intersection Design Concept Summary and Phase II will be the preparation of construction plans and documents for intersection improvements. This proposal is specifically for Phase I. This approach was discussed and agreed on in a pre-proposal meeting between the TOV, ADOT and PB. PB proposes facilitating the review and approval of the Intersection Design Concept through project milestone coordination meetings held at the consultant's office involving the TOV and local ADOT District Traffic Engineering and Permit sections. Coordination meetings are proposed as follows: • Initial Meeting - This meeting will be held subsequent to data collection, development of pre- design base sheets, and tentative red line alternatives to discuss recommendations for geometrics, traffic lane use and storage lengths, future corridor cross-sections, commercial access, and other pertinent design issues and parameters. • Draft Report Review Meeting - Subsequent to the draft Intersection Design Summary and alternatives development submittal, issues to discuss may include geometric (pavement widening) design issues and resolution, future First Avenue and SR 77 corridor improvements, circulation, access drives, intersection alternatives, and cost estimates. • Pre-Final Review Meeting - After the development of the final draft report and recommended concept alternative, this meeting will be held to discuss final comment resolution, approval coordination, and other issues prior to submittal of final plans, specifications and estimate. Over a Cantury of Engineering Excellence 2 11. Phase 1 Scope of Work Following is an outline of our proposed scope of work 1. Data Collection: Obtain available as-built plans from the TOV, ADOT, and the WLB Group for existing traffic signals, roadway plans, and preliminary and final development plans of the Oro Valley Retail Center and other properties fronting First Avenue and Oracle Road in the vicinity. Obtain available existing traffic volume data from the TOV and ADOT. Obtain available utility plans for the intersection vicinity. Contact PAG for future traffic volume information pertaining to the area. 2. Field Reconnaissance: Conduct a field review of existing signal hardware, signing, striping, driveway locations, pedestrian access, circulation, and sight distance within the intersection environs. Afternoon traffic signal operations will be observed for phasing, cycle length, and operational characteristics. However, this scope does not include any daily or hourly traffic counts. 3. Base Sheet Drawings: Develop on a conceptual level 1" = 50' base sheet drawings depicting existing pavement, striping, right-of-way, driveways within the intersection environs in order to develop concept intersection improvement alternatives. Base sheets will be developed from available as-built and aerial photo plans for First Avenue, SR 77, and the Oro Valley Retail Center to be obtained from the TOV, ADOT, and the WLB Group. The limits of the base sheet coverage along First Avenue and SR 77 from the intersection will be approximately 1000 feet north (to the bridge), 300 feet south, 1500 feet southwest along SR 77, and 1000 feet northeast along SR 77. 4. Operational and Geometric Analysis: Undertake an operational and geometric analysis following AASHTO, the MUTCD, and currently accepted traffic engineering practices to identify existing deficiencies, constraints and opportunities to develop up to three at-grade intersection alternatives that provide for an Oracle Road double left turn onto northbound First Avenue along with a two-lane carry through and taper northbound on First Avenue. Alternatives on SR 77 for the development of a double left turn may include: 1) a symmetrical widening entailing the outward shifting of the through lanes in both directions, and 2) an asymmetrical widening with the roadway widening occurring only on the southeast(northbound) side of SR 77. First Avenue alternatives for the two-lane carry through on the north leg will include development of three alternative cross-section and intersection design approaches to SR 77. The purpose of the alternative concepts is to develop final interim improvements that do not preclude the future viability of long-range improvements within the First Avenue corridor. Long-range improvements of First Avenue between SR 77 and Tangerine Road are assumed to include, at a minimum, the reconstruction and widening of First Avenue to a four-lane divided arterial that would be more consistent with Rancho Vistoso Boulevard, the extension of First Avenue north of Tangerine Road. A future parallel bridge structure over the CDO Wash west of the existing bridge structure is also assumed. 5. Construction Cost Estimates: Develop preliminary construction cost estimates for up to three intersection improvement concept alternatives. Over a Cantury of Engineering ffxceiience 3 C• 1y 6. Draft Design Concept Summary. Prepare a Draft Design Concept Summary for review by the TOV and local ADOT District Traffic engineering (6 copies). The Draft Design Concept Summary report will include, at a minimum, the following sections: • Introduction-Location characteristics, need for project, project objectives and description. • Traffic - Existing and future traffic volumes, operational characteristics, accident history, planned corridor improvements and considerations, capacity analysis, circulation and access needs, future land use, and major traffic generators. • Design Criteria - Geometric deign criteria, intersection operational requirements, typical sections (interim and future), recommended minimum improvements. • Intersection Design Concept Alternatives - Alternatives considered, alternatives studied, evaluation and cost estimate of alternatives. • Recommendations 7. Project Coordination Meetings: PB will organize and facilitate a maximum of three project coordination meetings with the TOV and ADOT to discuss the project design criteria, traffic issues, project limitations and opportunities, and to present proposed and preferred alternatives. The proposed coordination meetings were discussed earlier in the Project Understanding and Approach section of this response. The consultant will also attend one public meeting as required for presentation of the preferred alternative. 8. Final Design Concept Summary. Provide the TOV six copies of the Final Design Concept Summary with cost estimates and recommendations. A 1". 50' scale reproducible concept plan will be prepared for the recommended alternative. The anticipated schedule for completion of tasks one through eight is 120 days from the commencement date cited in the written Notice to Proceed. Upon receipt of the notice to proceed, the PB will develop and submit to the TOV within seven days, a project schedule that includes project milestones and review periods. It is our understanding that the project work schedule as presented in the RFP was predicated on an October 1998 opening of the Target store in the Oro Valley Retail Center; however this no longer applicable due to a set back to a 1999 projected opening. The proposed 120-day work schedule can be adjusted to meet the present needs of the TOV. Upon completion of Phase I, PB will prepare a scope of work and fee proposal for Phase II. Phase II design implementation will include the preparation of final PS&E for the recommended/approved intersection alternative. 111. Project Team PB has assembled a project team with proven experience in combining civil and traffic engineering, managerial, technical, and planning skills to develop intersection and arterial roadway concept alternatives for the TOV that is workable and addresses the specific planning and design issues. Mr. Dewey Brown will serve as project manager and lead engineer and has extensive experience in the design and coordination of intersection and signal improvements with ADOT. Dewey has established solid working relationships with the local ADOT District Traffic and Permit Sections. Over a Century of Engineering Excellence 4 'co ARS Dewey R. Brown, P.E.: Project Manager/Lead Engineer. As Project Manager, Dewey will serve as primary contact for the TOV. He has over 14 years of experience in the planning, design, and construction of rural highways and urban arterials, with extensive experience in traffic engineering, having designed over 20 intersection traffic control signals in Arizona. With PB, Dewey has assumed responsibility for the completion of the design of the realignment of SR 80 in Douglas. This project involves arterial roadway realignments and major intersection reconstruction which will complement the economic revitalization efforts of Douglas by improving access. While with other firms, Dewey was project manager/project engineer for the design of numerous ADOT, Pima County and City of Tucson (COT) rural and urban arterial projects including SR 260 Heber-Overgaard (Navajo County), Frank Reed Road (Nogales), SR 90 Sierra Vista North Bypass (Sierra Vista), First Avenue (Pima County), Pantano Road (Tucson). In addition, specific intersection reconstruction and signalization projects have included Broadway Boulevard/Kolb Road (COT), Golflinks Rd./Craycroft Rd. (COT), US 60/SR 77 (ADOT), SR B19/Truck Stop (ADOT), & SR B19/Los Reales Rd. (ADOT & COT). These projects have provided Dewey with a thorough understanding of ADOT and local jurisdiction standards, policies, and procedures. Charlene Robinson, ELT.: Project Traffic Engineer. Charlene's 7 years of diverse experience has included civil and traffic engineering and transportation planning for roadway improvement projects and transportation studies, involving a full range of engineering tasks beginning with data collection and analysis to facility design. She is currently responsible for traffic analysis, alternatives development, and assembly of a Design Concept report for roadway improvement alternatives for Ina Road from 1-10 to Camino De La Tierra in Marana. Charlene has also been responsible for design of the horizontal geometry; identification of utility conflicts; and preparation of striping and water modification plans, quantities, and cost estimates for several intersection improvement projects in the area. Charlene graduated from the University of Arizona with a B.S. in civil engineering. Scott Leska, E.I.T.: Civil Design Engineer. Scott has over 7 years of civil engineering experience that includes data collection and analysis, design development utilizing CADD. He is currently assisting in the development of design concept alternatives for two segments of US 70 in Graham County. For the SR 80 Realignment project (Douglas), Scott was responsible for the design of horizontal and vertical geometry and utility relocations, quantity and earthwork calculations, and the development of cross sections. He developed the design of horizontal and vertical geometry for the 22'd Street/Kolb Road Intersection project (City of Tucson), and also prepared signing and striping, utility, and demolition plans. Scott graduated from the University of Arizona with a B.S. in civil engineering. IV. Firm's Capability As previously discussed in Section I.: Project Understanding and Approach, PB has extensive experience in the preparation of design concept reports and arterial roadway and intersection improvement plans. PB has the depth of staff resources to commit personnel to this project without pressure from the competing deadlines of other projects and is committed to providing the TOV with a quality product on schedule. Following is our fee proposal for the Phase I Design Concept Summary. k:\bthoro vailey`sr77firstscopef.doc Over a Cantury of Engineering Excellence 5 -,7:7„9. , V. Fee and Hourly Rate Schedule Task Description PIC PM PE DE CIT SIC TOTAL 1 -Data Collection 2 2 2 1 7 2-Field Reconnaisance 4 4 8 3-Base Sheet Development 2 4 24 30 4-Concept Alternatives Development 8 8 12 40 68 5-Cost Estimates 1 4 6 1 12 6-Draft Report 8 8 4 10 4 34 7-Meetings 2 12 6 3 23 8-Final Report 1 5 6 2 3 17 9-Project Administration 3 4 7 TOTAL 3 39 40 32 76 16 206 Fee Proposal Summary Labor Principal in Charge $140.00 3 $420 Project Manager $100.00 39 $3,900 Project Engineer $75.00 40 $3,000 Design Engineer $55.00 32 $1,760 CADD/Technician $47.00 76 $3,572 Sec/Clerical $38.00 16 $608 Sub-Total (Hours& Labor) 206 $13,260 Direct Expenses $240 Total Fee $13,500 k:ibdloro vallevtsr77FirstavefeeproAf Over a Century of Engineering Excellence 1 TOWN OF ORO VALLEY 8 COUNCIL COMMUNICATION MEETING DATE: March 18, 1998 TO: HONORABLE MAYOR& COUNCIL FROM: David G. Hook,P.E. Town Engineer SUBJECT: Resolution (R)98- 16 Authorizing the Town to contract with Curtis Lueck & Associates for Traffic Signal Warrant Analysis at up to four intersections in Oro Valley. SUMMARY: During the review process for the Town's Capital Improvement Plan staff was directed to consider the installation of traffic signals at four locations: La Canada and Naranja, La Canada and Tangerine, Lambert Lane and First Avenue, and Tangerine and First Avenue. Before proceeding with actual construction however, staff is recommending that a technical analysis be performed for each one of the targeted intersections. This analysis will provide sound engineering data upon which to base a final decision regarding the installations. Additionally, the Town of Oro Valley would have backup justification should an accident occur at the intersection and the Town is blamed because of the signals. ATTACHMENTS: Resolution (R) 98-16 Proposal from Curtis Lueck and Associates FISCAL IMPACT: Curtis Lueck and Associates has submitted a proposal to perform the required analysis at a cost of$10,020. There are sufficient funds in the approved 97-98 budget to pay for this study under line item Outside Professional Services, #605, Highway Funds#101,in the 0 &M portion of the budget. RECOMMENDATIONS OF STAFF: Staff recommends approval to proceed with this study and that staff be authorized to pay for this study in the amount of$10,020. SUGGESTED MOTION: The Town Council may wish to consider the following motion: I move to approve Resolution (R) 98-16 authorizing staff to hire Curtis Lueck and Associates to perform traffic signal warrant analysis at four intersection in Oro Valley. OR I move to not approve Resolution (R) 98- 16 • OR I move to • fiyment ad Town Manager RESOLUTION (R) 98- 16 RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, PIMA COUNTY, ARIZONA, APPROVING AND AUTHORIZING STAFF TO CONTRACT WITH THE CONSULTANT CURTIS LUECK & ASSOCIATES TO PREPARE A TRAFFIC SIGNAL ANALYSIS AND PLANNING STUDY FOR THE TOWN OF ORO VALLEY. WHEREAS, ORO VALLEY is a political subdivision of the State of Arizona, is vested with all the rights, privileges and benefits, and entitled to the immunities and exemptions granted municipalities and political subdivisions under the Constitution and laws of the State of Arizona and the United States; and WHEREAS,the installation of traffic signals is necessary to the publics health, safety and welfare in order to provide for the safe and efficient movement of vehicular traffic; and WHEREAS,the TOWN COUNCIL deems it necessary in the interest of providing for the health, safety and welfare of the citizens of the TOWN OF ORO VALLEY to authorize the Town's staff to contract with the Consultant, Curtis Lueck& Associates to perform an analysis of various Town intersections, to determine if indeed signals are warranted. NOW THEREFORE, BE IT RESOLVED, BY THE MAYOR AND THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: 1. That staff is authorized to contract with Curtis Lueck& Associates to perform traffic signal analysis planning study at up to four intersections in Oro Valley. PASSED this 18th day of March , 1998, by the Mayor and Town Council of the Town of Oro Valley, Arizona. Cheryl Skalsky, Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk l y —l`J o— O `V .� L V!•(1 1 7 3.e l JC.S.+lti #-4 1 V 1.+ ri a7 V t L J y ;••►3+s.Z%. Marcn 5. 1998 Curtis Lueck &Associates RE: Traffic Signal Analysis and Planning Trane pot t��r, Planning Professional Seriices Proposal Ploodithirt David e De. cn tchtai Mr. David HW P.E. Town of Oro Valley 680 West Calle Concordia Oro Valley, AZ 8577 Dear Mr. Hook: As requested. we've prepared the following proposal to (1) assess traffic signal reeds at three intersections and (2) prepare a strategic plan for signalization using the Town's travel demand model. The proposal identifies the major work elements, project schedule, Town involvement and estimated fee. Professional Services Scope and Contract Background Traffic at some intersections is causing congestion and a perception by elected officials (in response to citizen complaints) that signalization will help resolve the problem. The intersections are First/Lambert, La Canada/Tangerine. and La CanedalNaranja. The Town is concerned about the issue, and requires a technical analysis of the intersections. There is also a need to create a strategic plan for future signalization using the Town's travel demand model as a predictor of future traffic conditions and turning movements_ Scope of Work Task 1: Collect traffic volumes and delay data at three intersections Field data will be collected at the three intersections during the AM and PM peak periods on a typical winter season weekday. Collected data will include turning movements and approach delay. CLA and the Town will collaborate on the intersection approach counts using mechanical counters. Data collection methods will comply with the recommendations of the institute of Transportation Engineers. A Hi-8 video record may also be made for verification purposes, and for report illustration. Note, the Town will need to provide traffic collision data and 24-hour weekday approach counts at the three intersections for use in Task 2. Products — Traffic turning movement counts and delay data at three intersections, during 2 hour AM peak and 2 hour PM peak periods. 5780 West El Camino del Cerro Tucson,Arizorta 85745 520-743-8748 FAX 520-743-4210 v•� vv 1 • V •�_ ��V r. i 1 .� L Vis ,Lti r V J Task 2: Prepare signal warrants analysis at the three intersections and recommendations regarding the need for signals Using the data frcm Task 1, the need for signals will be determined using the MUTCD. Alternative improvements (such as channelization, stop control, etc.) will also be evaluated. A technical report describing the studies will be prepared, and a brief summary document will be provided. CLA will involve Town staff, as needed, to provide training on the use of the model and the analytical processes used in the study. Products -- An 8 to 12 page technical memorandum documenting the task and a 2 page summary document will be provided. Task 3: Traffic Signal Strategic Plan Using the Town's travel demand model and signal warrant screening guides, a strategic plan defining probable future signal locations will be prepared_ The study will use three time frames: current conditions, existing plus committed conditions, and future (buildout) development. The study area will include the Town's sphere of influence as defined in the Oro Valley General Plan and the travel demand model documentation, CLA will involve Town staff, as needed, to provide training cn the use of the modal and the analytical processes used in the study Products — 10 to 15 page technical memorandum documenting the study process and its findings. A color graphic, using the QRSU general network editor, showing the strategic plan and signs' priorities will be included. Project Schedule The project is expected to take six weeks to complete from notice to proceed. Project Staff Curtis Lueck and Cheryl Rader of CLA will perform the work_ Additional technical support staff may be used in field data collection. Fee for Professional Services The est:mated fee for services is $8,120 including direct costs for reproduction and loca travel. The project will be conducted on a time and materials basis, not to exceed $8,120 without the prior approval of the Town. The cost breakdown is summarized in the table below. vl LI. LY•� V J J 5J L? - S U U..' 1 1 ld V L'L•1! M 1 V l/ H J tiJ V 1 L-J L lY 1.-.--.3'-i-L L t`J e • mours I ' Task Principal Pianner.!Analyst Tech Support Cost Hourly Rare .59 545 .S30 Field Studies 4 24 12 $1,840 Traffic signal Warrants Report 16 16 $2,166 Traffic signal Strategic Plan 32 24 50,960 Direct Costs (Est) $200; al 52 64 "12 $8,120 Additional Intersection Option The Town may need to have a fourth, yet unnamed, intersection analyzed. This can be provided for an estimated $1900, if the work is conducted concurrently with the other three intersections. Town Involvement The Town will provide CLA with accident data, support in obtaining the approach counts, and additional background data regarding the study intersections. Payment CLA will invoice the Town of Oro Valley monthly on a per cent complete basis. The invoice will contain a brief statement of the progress of the project during the billing period. Payment from the Town is expected within 30-days of invoicing, y Agreement This agreement is binding on both parties. Changes in project scope or schedule shall be mutually agreed upon. The contract may be modified or canceled by the Town at any time by written notice to CLA. CLA shall provide original or reproducible copies of all work products tc the Town during the progress of the study or at its completion. Subcontracting CLA shall perform all work associated with this project and may not subcontract any activities except traffic counts without the prior approval of the Town's project manager. Project Contacts and Project Managers. For the Town of Ore Valley, Mr, Froy Cota. For CLA, Curtis Lueck. Press Statements CLA, its employees end agents, will not knowingly discuss this project with any representatives of the news media without the prior approval of the Town of Oro Valley. UO-UM- 0 Nz3=:_54- (;UK 1 1 5 LUr. AJ'W Al.; 11.1== r1.;- 4:,:l L7i P . 05 Approved: For the Town of Oro Valley, Arizona Signature Name and Title Date Sin erely, C4 IP. „ cr. c {:e ► i,, r. . v AI C P Principal TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: March 18, 1998 TO: HONORABLE MAYOR& COUNCIL FROM: David G. Hook, P.E. Town Engineer Resolution (R)98-17 SUBJECT: La Canada Drive Reconstruction-Lambert Lane to Naranja Drive Additional Work SUMMARY: La Canada Drive reconstruction work continues to be on schedule, with completion estimated to be by the end of November, 1998 or before. As the project progresses, the need has arisen for input from the design engineer during construction. These construction/engineering services would encompass several circumstances, including: interpretations/clarifications of the design plans in cases of disputes between the contractors and ADOT and change orders. There are three locations staff is considering changing the design plans to address safety issues: at the Naranja/La Canada intersection, sidewalks along the west side of La Canada and at the median break at the driveway to the golf course maintenance facility. The advantage to addressing construction engineering and change order items with the existing construction contract are four fold. First,the work gets done now while La Canada Drive is under construction and barricaded all along the way. Second, the cost for doing the extra work can be negotiated for minimum cost, inasmuch the contractor is there already and all of the move-in costs have been spread out on the existing contract. Third, the cost for doing the extra work will be an add-on to the existing contract and will be financed mostly by Federal funds. Fourth, inspection of this extra work will be done by ADOT and at their expense. ATTACHMENTS: Proposal of Johnson-Brittains & Associates dated February 4, 1998 Resolution(R) 98-17 FISCAL IMPACT: Construction Engineering Services provided by Johnson-Brittains & Associates will be on an hourly basis and eligible for full reimbursement from ADOT. There are sufficient funds in the La Canada Drive Impact Fee Fund to "float"the proposed$25,000 maximum. RECOMMENDATIONS OF STAFF: Staff recommends that Town Council approve the contract with Johnson-Brittans & Associates for construction emergency services for the La Canada Drive reconstruction project subject to the following: a) Direct the Town Engineer to prepare a Notice to Proceed b) Authorize the Town Engineer to execute change orders and/or Supplemental Agreements incidental to the prosecution of work. TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 2 OF 2 SUGGESTED MOTION: The Town Council may wish to consider one of the following motions: I move to enter into the contract With Johnson-Brittains & Associates for construction emergency services on the La Canada Drive reconstruction project, subject to the Town Council's conditions A-B above. or I move to reject the contract proposed of Johnson-Brittains & Associates for construction engineering services on the La Canada Drive reconstruction project. or I move to -p�r ent H-,:�j�1 Town Manager RESOLUTION (R) 98-17 RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, PIMA COUNTY,ARIZONA, APPROVING AND AUTHORIZING STAFF TO CONTRACT WITH THE CONSULTANT JOHNSON -BRITTAIN & ASSOCIATES, INC. TO PROVIDE CONSTRUCTION ENGINEERING SERVICES DURING THE CURRENT LA CANADA DRIVE—LAMBERT LANE TO NARANJA DRIVE RECONSTRUTION PROJECT. WHEREAS, ORO VALLEY is a political subdivision of the State of Arizona, is vested with all the rights,privileges and benefits, and entitled to the immunities and exemptions granted municipalities and political subdivisions under the Constitution and laws of the State of Arizona and the United States; and WHEREAS,the construction of roadway improvements within the Town's Public Right- Of-Way is necessary to the publics health, safety and welfare in order to provide for the safe and efficient movement of pedestrian and vehicular traffic, and WHEREAS,the TOWN COUNCIL deems it necessary in the interest of providing for the health, safety and welfare of the citizens of the TOWN OF ORO VALLEY to authorize the Town's staff to contract with the Consultant, Johnson-Brittain& Associates, Inc. to provide engineering services during the current La Canada Drive- Lambert Lane to Naranja Drive Reconstruction Project. THEREFORE,BE IT RESOLVED, BY THE MAYOR AND THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY,ARIZONA: 1. That staff is authorized to contract with Johnson-Brittain & Associates to provide construction engineering services during the current La Canada Drive—Lambert Lane to Naranja Drive Reconstruction Project. PASSED this 18th day of March , 1998, by the Mayor and Town Council of the Town of Oro Valley, Arizona. Cheryl Skalsky, Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Tobin Sidles, Town Attorney Johnson • Brittain j-;= /t & Associates, Inc. .,.\ CIVIL ENGINEERS • SURVEYORS ;�/� FEB _ '; i 1998 RECEIVED '� �c�i���.�OF p�?p VEL , (378 North Main Avenue l z2LIC WORKS LEY 1` Tucson, Arizona 85701 (520) 628-3636 .A_ DEPARTMENT / February 4, 1998 . ---.. \‘,/ Mr. Blaine Barth Civil Engineering Technician TOWN OF ORO VALLEY 680 West Calle Concordia Oro Valley,Arizona 85737 RE: Post Design Services La Canada Drive, Lambert Lane to Naranja Drive JBA Job No. 3170.01 Dear Blaine: As requested I have prepared this letter agreement to provide post design services on the La Canada Drive project. These services will include preparing construction plans per the attached description for Change Orders No. 1, 2, and 3. We estimate this work will cost approximately $12,330. We will also review shop drawings, answer questions, interpret the bid documents and provide other such needed services during the construction of this project. No services will be provided except when requested by either ADOT or the Town of Oro Valley. To cover the work included in Change Order 1 through 3 and provide some additional monies for future work, we suggest that you set up an initial account of$25,000. If this account is expended we will request additional funds at that time. We will bill at our normal hourly rates as shown on the attached schedule. Any travel will be billed at $0.315 per mile. Reproduction and materials will be billed at cost. Invoices will be submitted monthly and are due and payable upon receipt. If you agree with the proposal, please have someone with contractual authority for the Town of Oro Valley sign below and return a copy to us. Sincerely, JOHNSON-BRITTAIN&ASSOCIATES, INC. /40-/-7 ----174 Robert D. Brittain, P.E., R.L.S. Executive Vice President RDB/rlq Attachments 1 Accepted, TOWN OF ORO VALLEY Date FEE CALCULATION WORKSHEET La Canada Drive,Lambert Lane To Naranja Drive Post Design Services Change Orders 1,2,and 3 Johnson-Brittain&Associates, Inc. JBA Job No. 3170.01 February 4, 1998 Estimated Labor Classification Hours Rate Cost Project Manager 12 $120.00 $ 1,440 Project Engineer 26 $85.00 $ 2,210 Design Engineer 52 $68.00 $ 3,536 Drafter/Technician 88 $47.00 $ 4,136 2-Man Survey Crew 8 $88.00 $ 704 Clerical 6 $34.00 $ 204 Total: 192 $ 12,230 Direct Expenses: Materials and Printing $ 100 $ 100 TOTAL ESTIMATED COST: $ 12,330 MANHOUR/DIRECT ESTIMATE WORKSHEET Post Design Services La Canada Drive,Lambert Lane to Naranja Drive ,son-Brittain&Associates, Inc. _Job No. 3170.01 February 4, 1998 Proj Proj Design Drft 2-Man Task Mngr Engr Engr Tech Sury Crew Clrcl I. CHANGE ORDER NO. 1 -ADD LEFT TURN LANE 1. Design horizontal geometry for left turn lane. 2 2 4 8 -- -- 2. Design vertical profiles for left turn lane. 1 2 4 4 .... -- 3. Prepare typical sections and cross sections. 1 4 8 16 -- -- 4. Prepare quantity takeoff and cost estimate. -- 2 2 4 -- 2 Subtotal: 4 10 18 32 0 2 II. CHANGE ORDER NO.2-ADD SIDEWALK 1. Prepare plan showing new sidewalk and ramps. 2 2 4 8 -- -- 2. Prepare details,typical sections and cross sections. 2 4 8 16 -- -- 3. Calculate earthwork. -- 1 4 -- -- -- 4. Prepare quantity takeoff and cost estimate. -- 1 2 -- -- 2 Subtotal: 4 8 18 24 0 2 II. CHANGE ORDER NO.3-EXTEND OVERLAY 1. Field survey edge of pavement, striping, and blue stake marks for 700 feet north of Naranja Drive. Download and plot results. -- 2 -- 8 8 -- 2. Prepare grading plan for improving sight visibility at hill. 2 2 4 8 -- -- 3. Prepare plans for overlay, pavement marking and median work. Callout manhole adjustment and survey monument adjustment. 2 2 8 16 -- -- 4_ Prepare quantity takeoff and cost estimate. -- 2 4 -- -- 2 Subtotal: 4 8 16 32 8 2 TOTAL: 12 26 52 88 8 6 . JOHNSON-BRITTAIN & ASSOCIATES,INC. Consulting Civil Engineers Proposed Hourly Rates Effective January 1, 1998 Classification Hourly Rate Project Principal $ 130.00 Project Manager $ 120.00 Project Engineer(P.E.) $ 85.00 Design/Engineer $ 68.00 Senior Designer $ 63.00 Junior Designer $ 47.00 Chief Surveyor(R.L.S.) $ 71.00 Clerical $ 34.00 Survey Crews: Three-Man $ 109.00 Two-Man $ 88.00 F l TOWN OF ORO VALLEY 10 COUNCIL COMMUNICATION MEETING DATE: March 18, 1998 TO: HONORABLE MAYOR & COUNCIL FROM: Kathryn Cuvelier, CMC, Town Clerk SUBJ: RESOLUTION NO. (R)98- 1 R - CANVASS OF THE VOTES - DECLARING AND ADOPTING THE RESULTS OF THE PRIMARY/SPECIAL ELECTION HELD ON MARCH 10, 1998; AND ORDERING THE RECORDING OF SUCH RESOLUTION. SUMMARY: The attached resolution declares and adopts the results of the Primary/Special Election held on March 10, 1998. Attached to the resolution are the results of the Primary/Special Election as certified by Mitch Etter, Manager of Pima County Division of Elections dated March 12, 1998. Upon final tabulation of the votes for the Primary Election, it was determined that the council member election between Francis LaSala and Frank Butrico will require a runoff at the General Election in Oro Valley on May 19, 1998 since neither candidate received a majority of the total votes cast for the election. The Oro Valley Town Code requires that a person receive a majority of the total votes cast in the election, not a majority of votes cast for that office. Due to the adoption of the direct election of the Mayor, which creates 2 offices instead of 1 office, a difference in interpreting the Town Code and Arizona Revised Statutes arose. ATTACHMENTS: 1. Resolution No. (R)98-18 2. Election results as certified by Pima County Elections. 3. Legal Opinion regarding tabulation of the votes from Tobin Sidles, Town Attorney. RECOMMENDATION: Approve Resolution (R)98- 18 SUGGESTED MOTION: I move to approve Resolution No. (R)98-18 ectx,tiCiL To Clerk own Manager RESOLUTION NO. (R)98- 18 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, PIMA COUNTY, ARIZONA, DECLARING AND ADOPTING THE RESULTS OF THE PRIMARY/SPECIAL ELECTION HELD ON MARCH 10, 1998. WHEREAS, the Town of Oro Valley, Pima County, Arizona did hold a primary/special election on the 10th day of March 1998 for the election of 1 Mayor and 1 Councilmember; and aro osition regarding the Alternative Expenditure Limitation (Home Rule Option); and p p WHEREAS, the election returns have been presented to and have been canvassed by the town council. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, as follows: • SECTION 1. That the total number of ballots cast at said primary/special election, as shown by the poll lists, was 4,315. SECTION 2. That the number of ballots to be verified was 15, and that voters found to be ineligible were 7. SECTION 3. That the votes cast for the candidates for Mayor and Council Member were as follows: MAYOR: NAME VOTE TOTAL LOOMIS, PAUL 1,477 CADDEN, MIKE 1,306 KAUTENBURGER, BILL 1,160 NELSON, MORT 344 COUNCIL MEMBER: NAME VOTE TOTAL LaSALA, FRANCIS 2,068 BUTRICO, FRANK 2,000 CANDIDATE VOTES NEEDED TO AVOID A GENERAL ELECTION: 2,158 NO CANDIDATE RECEIVED A MAJORITY OF THE BALLOTS CAST. SECTION 4. There being 1 Mayor seat and 1 Council Member seat left to be filled at the general election, it is hereby found, determined and declared of record, that the following candidates shall have their names placed on the general municipal election ballot of the Town of Oro Valley, Pima County, Arizona, to be held on the 19th day of May 1998: MAYOR: LOOMIS, PAUL CADDEN, MIKE COUNCIL MEMBER: LaSALA, FRANCIS BUTRICO, FRANK SECTION 5. That all orders or resolutions in conflict be and the same are, to the extent of such conflict, hereby repealed, and that this resolution be in full force and effect immediately upon its adoption. PASSED AND ADOPTED BY the Mayor and Council of the Town of Oro Valley, Arizona, this 18th day of March, 1998. Cheryl Skalsky, Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Tobin C. Sidles, Town Attorney 0 4 zni -w-V 410) _ iiNd 4141 441' d1 t y-•/' .-‘MI w Wa-- Al4 II .... 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E; U1 a.-) 1 i Z W-r-I-rI O I ai 1 I W-H-r-I O I \ I I U E I E I E I I 'd O r-I-H I I U E-+E-Zi H I 1J Cil-H 11 O U E-E-1 Z E- I CJ) 1 a' Z I ( OG) �-1 1 10 I j ( �-1 i I C)i I �I O � I z I U1--IZ I I U /1-1 O Z W U + + + + + + LEGAL MEMORANDUM To: Kathi Cuvelier, Town Clerk From: Tobin Sidles, Town Attorney y ,C Re: Oro Valley Town Code provision 2-3-1, Primary Election Date: March 13, 1998 QUESTION- Given the language in our Town Code provision 2-3-1, do we calculate a majority from the highest total valid votes cast for each race, or highest total valid votes cast in the election for the primary election results. ANSWER - From the highest number of total votes cast in the election. REASONING - Both Arizona Revised Statute 9-821.01 and our Town Code provision 2-3-1 reads in relevant part as follows: "Any candidate who shall receive at the primary election a majority of all the votes cast shall be declared to be elected..." While this is open to a great deal of debate regarding what this may be interpreted to mean, there is clear caselaw on the matter. The legal authority right on point is Maxwell v. Fleming, Mayor et al., 166 P. 2d 831, 64 Ariz. 125 (1946) (attached). Although this case is old, it is still valid law and has been referred to for various other issues in more recent cases such as Flagstaff v. Magnum, 793 P.2d 548, 164 Ariz. 395, (Ariz. 1990) and State of Arizona v. Mercurio, 736 P. 2d 819 (1987). I have been unable to discover that this case and its decision have been overturned. Given this existing legal authority, I am of the opinion that the total votes in the election is the correct interpretation. In the case of Fleming, supra, a Mr. Maxwell sued Mr. Fleming asking that he be declared elected to the office of City Commissioner for Phoenix. Mr. Maxwell received 4,306 votes, which was a majority of all the votes cast for that particular race. However, in other races the highest number of total valid vote's cast was 8,687. The Phoenix City Charter provided that a candidate who "receives a majority of all votes cast at a primary election shall be declared elected..." As you can see, the language is almost identical to our provision. The Arizona Supreme Court held "We are satisfied that (under the Phoenix Charter provisions) only those candidates who receive a majority of all the legal votes cast at a primary election are entitled to be declared elected to office. We do not believe... that one should be declared elected to the office who receives only a majority of the votes cast for the particular office, but does not receive a majority of the legal votes cast in the primary election for the purpose of nominating candidates. We, therefore, hold that to entitle a candidate to be elected at the primary, he must receive a majority of all of the legal votes cast at the primary election." (emphasis added). In the case of Adams v. Bolin, 247 P.2d 617, 74 Ariz. 269 (1952), the courts made it clear that in interpreting a city charter or statute (or in this case Town Code), the cardinal principal is to give full effect to the intent of the lawmaker, and each word, phrase, clause and sentence must be given meaning so that no part will be void, inert, redundant or trivial. The phrase in question is "a majority of all votes cast". Please note that this phrase only applies to primary elections, not general elections. The way both the state statute and our code provision is written, plus this valid existing case, require us to use the highest total number of valid votes cast, whether they were for this particular race or not. At the point of writing this memo, we only have unofficial results. However, my understanding from conversations with Pima County Elections is that the highest total number of valid vote's cast was 4,315. I am told this number apparently already throws out the clearly invalid votes. They were not included in this total. In order to reach 50% of the vote, candidate LaSala would have had to have 2157.5, or 2,158 votes. After we gave candidate LaSala the extra votes from the "to be verified" ballots ; he still only had a total of 2,068 valid votes. This does not equal 50% and is approximately 90 votes short of the necessary number. The above calculation is set out as the proper method of calculation by the court in the Fleming, supra case. Obviously several persons voted for the mayoral election and did not vote for this particular race. This is called undervoting. However, those are valid votes as they did vote for some race or question and cannot be thrown out in the calculations according to this caselaw. My conclusion is that the election for this race must proceed to the general election. This conclusion is based on this existing caselaw. In regards to changing the provision of our ordinance, that is going to take further research. I do not know if that is possible at this time given the wording of the existing state statute. The Town of Oro Valley is a general law city, not a charter city and we are bound by state statutes. I will add it to my list of projects however. Arizona Reports , 2 P. -945 P. 2d 166 P . 2d 831, 64 Ariz . 125 , Maxwell v. Fleming, (Ariz . 1946) Page 166 P.2d 831 follows 166 P.2d 831 64 Ariz . 125 MAXWELL v. FLEMING, Mayor, et al. No. 4890 . Supreme Court of Arizona. March 13 , 1946 . Original proceeding in mandamus by Walter Maxwell against J. R. Fleming, as Mayor of the City of Phoenix, and others to compel respondents to declare that petitioner was regularly elected to office of city commissioner at a primary election, wherein an alternative writ was issued. Alternative writ quashed. 1 . ELECTIONS k126 (7) 144 - - - - 144VI Nominations and Primary Elections 144k126 Nomination by Primary Election 144k12 6 (7) Count of votes , returns , and canvass . Ariz. 1946 A ballot cast which was properly or should be properly counted for any candidate at Phoenix city primary election should be included in total votes cast for the purpose of determining whether a candidate received a majority of all the votes cast at primary so as to be declared elected at the primary. 2 . ELECTIONS k126 (7) 144 - - - - 144VI Nominations and Primary Elections 144k126 Nomination by Primary Election 144k12 6 (7) Count of votes , returns, and canvass . 3_z . 1946 Where total votes cast at Phoenix primary election was 8 , 687, candidate for Copyright (c) West Group 1998 No claim to original U.S . Govt . works Arizona Reports, 2 P. -945 P.2d 166 P.2d 831 , 64 Ariz . 125 , Maxwell v. Fleming, (Ariz . 1946) office of city commissioner, who received 4 , 306 votes which was a majority of cast for office of city commissioner but not a majority of total votes cast, was not entitled to be declared elected at the primary. 3 . ELECTIONS k126 (7) 144 - - - - 144VI Nominations and Primary Elections 144k126 Nomination by Primary Election 144k12 6 (7) Count of votes , returns , and canvass . \iiLder 946Phoenix charter provision that a candidate who receives a majority of all votes cast at primary election shall be declared elected, only those candidates who receive a majority of all of the legal votes cast at a primary election are entitled to be declared elected to offices for which they are candidates , so that, if candidate does not have a total of more than half of all legal votes cast, it is not sufficient that he received a majority of votes cast for particular office . 4 . ELECTIONS k21 144 - - - - 1441 Right of Suffrage and Regulation Thereof in General 144k20 Power to Regulate Nominations and Ballots 144k21 In general . \. 5 iz . 1946 The Phoenix charter provision that a candidate receiving a majority of all vL cast at city primary election shall be declared elected is not violative of constitutional provision for a direct primary election at which all elective state, county and city officers shall be nominated. A.R.S .Const . art . 7, 10 . 5 . ELECTIONS k21 144 - - - - 1441 Right of Suffrage and Regulation Thereof in General 144k20 Power to Regulate Nominations and Ballots 144k21 In general. Ariz. 1946 The constitutional provision for a general election for state and county offices and candidates for United States Senate and House of Representatives nominated at direct primary does not apply to city officials . A.R.S .Const . art . 7, 11 . 6 . MUNICIPAL CORPORATIONS k4 268 - - - - 2681 Creation, Alteration, Existence, and Dissolution 268I (A) Incorporation and Incidents of Existence 268k4 Constitutional provisions . Ariz . 1946 The Constitution, with respect to a home rule charter, being merely a restriction on what Legislature or people may provide in such a city charter, in t: absence of a constitutional or lawful restriction, the Legislature or people have full power to act . Copyright (c) West Group 1998 No claim to original U.S . Govt. works Arizona Reports , 2 P. -945 P. 2d 166 P . 2d 831, 64 Ariz . 125 , Maxwell v. Fleming, (Ariz . 1946) [64 Ariz . 126] Moore, Romley & Roca, of Phoenix, for petitioner. Richard Minne, City Atty. , and William C. Fields , Asst . City Atty. , both of Phoenix, for respondents . PER CURIAM. The petitioner, a candidate for nomination to the office of Phoenix city commissioner, at a primary election held on February 26 , 1946 , filed his petition for writ of mandamus . He alleged that 8 , 781 ballots had been issued to qualified electors , of which 205 had been wholly rejected, leaving a total of 8 , 576 legal votes cast . Of this number of 4 , 306 had been cast for him, and having secured a majority, he was entitled to be declared elected to the office, under the provisions of city of Phoenix charter, chapter 12 , section 15 , providing as follows : 'At said primary election any candidate who shall receive a majority of all votes cast [64 Ariz . 127] at such election shall be declared elected to the office for which he is a candidate, and no further election shall be held as to said candidate. ' He also alleged that he had received a majority of the votes of those actually voting for the candidates for commissioners . There were five candidates for that office who received a total of 16 , 477 votes , of which two were to be selected, and that a majority of such votes would be 4 , 119 . It was further alleged that respondents had failed to issue to him a certificate declaring him elected under the provisions of section 15 , supra, and of charter city of Phoenix chapter 13 , section 1, which provides : ' The Mayor and Commissioners shall be the canvassing board, which shall meet on the first Tuesday after the election and canvass the votes and announce and declare the rr 'lts of such election; * * * . ' Page 166 P.2d 832 follows On this showing, an alternative writ of mandamus was issued, directing the respondents to announce and declare that the petitioner was regularly elected to the office of city commissioner, or to show cause why this should not be done . The respondents appeared, and for showing of cause demurred to the petition on two grounds : First, that section 15 , chapter 13 , supra, is void as being in conflict with Article 7, section 10 , of the Constitution of Arizona; and second, that mandamus would not lie for the reason that it appears therefrom that a majority of all of the votes cast at the primary election was not received by the petitioner, since the rejected ballots may not properly be deducted from the total of votes cast . Respondents also filed answer denying that 205 votes were wholly rejected by the election officials, and alleged that all or many of said votes were actually counted for one or other or the officials who were candidates at the primary. It appearing that a question of fact was presented, the court reserved decision on the demurrer; and a stipulation was entered into by counsel for the respective parties to examine the alleged rejected ballots for the purpose particularly of determining whether all such ballots were completely rejected, or only partially rejected. Such report was duly filed, and it appears that of 221 rejected ballots, 127 thereof were or should have been counted for one or th other of the candidates appearing on the primary ballot, and that 94 thereof AIL void or were not cast as primary election votes, which, when deducted from the total ballots issued, leaves a total of 8, 687 votes , one-half or a majority of which would be 4 , 343 1/2 . Copyright (c) West Group 1998 No claim to original U. S . Govt . works Arizona Reports , 2 P. -945 P.2d 166 P.2d 831, 64 Ariz . 125 , Maxwell v. Fleming, (Ariz . 1946) [1] [2] It is our opinion that a ballot cast which was properly or should be properly counted for any candidate at the primary, should be included in the total of votes cast, and that upon this basis , the total vote would be 8 , 687 . The petitioner having received only 4 , 306 votes , is not entitled to be declared elected on that ground. [3] From a perusal of chapter 12 , section 15 , supra, we are satisfied that the purpose [64 Ariz . 128] and intent of the section is that only those candidates who receive a majority of all of the legal votes cast at a primary election art entitled to be declared elected to the office . We do not believe, as argued by petitioner, that one should be declared elected to the office who receives only a majority of the votes cast for the particular office , but does not receive a majority of the legal votes cast in the primary election for the purpose of nominating candidates . We, therefore, hold that to entitle a candidate to be elected at the primary, he must receive a majority of all of the legal votes cast at the primary election. The purpose and intent of the section seems to be evident . The only case called to our attention, which appears to us to be really in point, is In re Lightfoot, 22 Haw. 293 . In that case the court had a similar question before it. The provision in case of primary elections was as follows : ' Provided, however, that any candidate receiving the votes of a majority of the registered voters voting of the district in which he is a candidate shall be thereby duly and legally elected to the office for which he is a candidate at such primary. ' The claim was made, as here, that since the applicant , although not receiving a majority of all of the votes cast in the primary, did receive a majority of all those voting for the particular office, he should be declared elected. The court said: ' * * * But the language used shows that [since] the legislature intended that in order to elect a particular candidate for a certain office at such primary, and therefore dispense with the general election so far as such office is concerned, that the candidate should be the choice of a majority of all the registered voters voting at the primary. ' See also Akina v. Kai, 22 Haw. 520 . [4] [5] [6] We do not think that section 15, supra, is subject to any constitutional inhibitions . Article 7, section 10, of the Constitution of Arizona, provides for a direct primary election law at which all elective state, county and city officers, including candidates for United States senators and for representatives in congress, shall be nominated. The city charter provides for this primary. There is no constitutional provision which would prevent either the state legislature or the city charter from providing that in city primaries the candidate receiving a majority of all the votes cast shall be declared elected. No such provision could be made so far as state, county or other officers are concerned, since under another constitutional provision they Page 166 P.2d 833 . follows must be elected at the general election. Article 7, section 11, Constitution of Arizona. This provision does not, of course, apply to city officials . Since the constitution is merely a restriction on what the legislature or the people m . provide in a home rule charter, there is no constitutional reason which wilb.d vitiate section 15 . In the absence of a constitutional or lawful restriction, the legislature has full power to act, and the same is true of the people under a home rule city charter, within limitations imposed by the Copyright (c) West Group 1998 No claim to original U.S . Govt . works Ar;.zona Reports, 2 P. -945 P .2d 166 P.2d 831, 64 Ariz . 125 , Maxwell v. Fleming, (Ariz . 1946) constitution and the law. [64 Ariz . 129] For the reasons stated, the alternative writ of mandamus heretofore issued is ordered quashed. End of Document Copyright (c) West Group 1998 No claim to original U.S . Govt . works TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: March 18, 1998 TO: HONORABLE MAYOR & COUNCIL FROM: Valerie Feuer, Senior Planner SUBJECT: OV12-95-13 Bank of America, Rooney Ranch, Revised Development Plan BACKGROUND: When the development plan for the Bank of America, Rooney Ranch, was approved in 1995, it was noted that the temporary access drive to the bank from First Avenue would be closed and landscaped when safety or installation of the shared access on First Avenue became an issue. The permanent access point would be located in accordance with the approved PAD. SUMMARY: The development plan has now been revised to reflect the permanent entry into the Bank of America and future development in Area B of Rooney Ranch. The entry parallels First Avenue for about 100 feet heading northwest before curving toward the street. The pavement and extruded curb of the temporary access will be removed and the area will be landscaped. Construction of this permanent access required a grading waiver, which was denied by the Development Review Board on February 10, 1998. The Town Council overruled the DRB's decision on the grading waiver on March 4, 1998. DEVELOPMENT REVIEW BOARD ACTION: The DRB recommended approval of the Bank of America/Rooney Ranch Revised Development Plan on February 10, 1998 by a 6-0 vote, subject to staff conditions and stipulating that a left turn lane be installed, the approval to be valid only if the Town Council approves the grading waiver. RECOMMENDATION: Planning Staff recommends approval of the revised Bank of America/lRooney Ranch Development Plan, subject to staff and DRB conditions. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 SUGGESTED MOTION: The Town Council may wish to consider one of the following motions: I move to approve OV 12-95-13, revised Development Plan for the Bank of America/Rooney Ranch with the attached conditions. OR I move to approve 0V12-95-13, revised Development Plan for the Bank of America/Rooney Ranch with the attached conditions and the following added conditions: OR I move to deny 0V12-95-13, revised Development Plan for the Bank of America/Rooney Ranch, finding that: ATTACHMENTS: 1. Staff Conditions 2. Reduction of Revised Development Plan 3. Planning Staff Report to DRB 4. Minutes from DRB meeting, February 10, 1998 4)61— Pl.ifiti g .nd Zo • : A , i •strator r I/ • j A ,.,i,--� irnityDe/f.mentD ,ect• , / , /i 0 Town Mana.er F:\OV\OV 12\1995\12-95-13\dptc.rpt STAFF CONDITIONS Town Council Meeting: March 18, 1998 Town Engineer Conditions for Approval Revised Development Plan: Bank of America OV12-95-13 RECOMMENDATIONS Department of Public Works staff has reviewed the Development Plan for this project and has no objections to approval subject to the following conditions: 1. The applicant shall implement grading procedures and the slope protection recommended by the project soils engineer and approved by the Department of Public Works. 2. The applicant shall submit a landscape plan that is in harmony with slope protection plans. 3. The removal of the existing driveway access shall be done to the satisfaction of the Town Engineer. Exposed slopes shall be appropriately treated. 4. A recorded document from the owner of the property over which the driveway will be constructed shall be submitted to DPW staff. At a minimum, said document shall permit construction of the driveway and access road as well as grant the right of use of said driveway/access to the Bank of America. 5. Exclusive right and left-turn egress lanes shall be provided on the driveway at the First Avenue intersection. 6. Forty (40)foot return radii shall be provided. 7. Stationing shall be provided on the improvement plan for construction of the new driveway. 8. The Town is anticipating widening to First Avenue in the vicinity of the new access. The applicant's engineer shall work with DPW staff in the final design of the new driveway to accommodate this future widening. The final vertical, and perhaps horizontal, design may vary from that shown on the development plan. 9. A note shall be added to the development plan indicating that the new access may be temporary and closed in the future in favor of another access point further to the west. own Engineer Word document\TCRPT\TC 129513RevDP rDN ORO VALLEY PLANNING & ZONING DEPARTMENT DEVELOPMENT REVIEW BOARD February 10, 1998 TO: DEVELOPMENT REVIEW BOARD FROM: Valerie Feuer, Senior Planner SUBJECT: OV 12-95-13 Bank of America, Rooney Ranch, Revised Development Plan BACKGROUND: The Development Plan for the Bank of America, Rooney Ranch, was approved by the DRB on August 22, 1995. At the time of approval, it was noted that the temporary access drive to the bank from First Avenue would be demolished and replaced with landscape materials at such time as development of Area B warranted the installation of the shared access on First Avenue and/or safety becomes an issue. The future, permanent First Avenue access point for Area B would then be located in accordance with the approved PAD. SUMMARY: The development plan has now been revised to reflect the permanent entry into Area B and the Bank of America. This entry parallels First Avenue for about 100 feet heading northwest before curving toward the street. The pavement and extruded curb of the temporary access will be removed and the area will be landscaped. RECOMMENDATION: Planning Staff finds the revised development plan meets all code requirements and we recommend approval, as submitted. SUGGESTED MOTION: I move to recommend approval of OV12-95-13, the Bank of America/Rooney Ranch Revised Development Plan, with those conditions listed in Exhibit B. OR I move to recommend approval of OV 12-95-13, the Bank of America/Rooney Ranch Revised Development Plan, with those conditions listed in Exhibit B and the following added conditions: OR I move to recommend denial of 0V12-95-13, the Bank of America/Rooney Ranch Revised Development Plan, finding that Attachments 1. Revised Development Plan 2. Town Engineer's Report to DRB \\OROVA LPZ l\SYS\OV\OV l 211995\12-95-13\RDPDRB.RPT OV12-95-13 BANK OF AMERICA REVISED DEVELOPMENT PLAN - FIRST AVENUE ENTRY Valerie Feuer introduced the staff report into the record. The Development Plan for the Bank of America, Rooney Ranch, was approved by the DRB on August 22, 1995. At the time of approval it was noted that the temporary access drive to the bank from First Avenue would be demolished and replaced with landscape materials at such time as development of Area B warranted the installation of the shared access on First Avenue and/or safety became an issue. This entryparallels First Avenue for about 100 feet heading northwest before curving toward the street. The pavement and extruded curb of the temporary access will be removed and the area will be landscaped. Jim Hossley introduced the Engineer's report into the record. The project traffic engineer anticipates that 70% of the bank's site traffic will use the new access point. A slightly smaller number is expected to turn left out of the site onto First Avenue. During peak hours, there are likely to be delays for vehicles making left-turns onto First Avenue. The traffic engineer recommends providing separate right-turn and left-turn egress lanes. No significant alteration to site drainage is expected by this project. Most of the storm water running off the new driveway will drain off the road via a depressed curb opening. Mr. Underwood asked if there was a left turn lane for traffic. Mr. Hossley replied none are proposed. Mr. Underwood asked if Mr. Hossley would have a problem if that were added as a condition. Mr. Hossley replied no. Mr. Hulsey, WLP Group, representing the applicant, explained that there is only one entrance from First Avenue and that is the Fry's entrance. He thought there was an agreement with the Town, that if and when improvements were made to First Avenue, they would not create an expense for the land owners on either side. Hulsey said he didn't know if there needed to be a turn lane at this time. Mr. Hossley explained that the Town is looking at expanding First Avenue and a left turn lane is required per the Town engineer. Mr. Underwood questioned what would happen when Burger King and Pizza Hut opened, and asked if there would be a turn lane at their entrance. Mr. Hossley replied that traffic would be taken into consideration first. Mr. Fogelstrom asked, since the grading waiver has been denied, if the entrance could still be constructed without a grading waiver. Mr. Hulsey replied yes, if the Town waives the slope. MOTION: Moved, Seconded (Wind/Underwood) and carried by a 6-0 vote (Glueck-absent) to approve OV12-95-13, the Bank of America/Rooney Ranch Revised Development Plan, subject to the following staff's conditions and stipulating a left turn lane be installed. This approval shall only be valid if the Town Council approves the grading waiver. Town Engineer's Conditions: 1. The applicant shall implement grading procedures and the slope protection recommended by the project soils engineer and approved by the Department of Public Works. 2. The applicant shall submit a landscape plan that is in harmony with slope protection plans. 3. The removal of the existing driveway access shall be done t the satisfaction of the Town Engineer. Exposed slopes shall be appropriately treated. 4. A recorded document from the owner of the property over which the driveway will be constructed shall be submitted to DPW staff. At a minimum, said document shall permit construction of the driveway and access road as well as grant the right of use of said driveway/access to the bank of America 5. Exclusive right and left turn egress lanes shall be provided on the driveway at the First Avenue intersection. 6. Forty foot return radii shall be provided. 7. Stationing shall be provided on the improvement plan for construction of the new driveway. 8. The Town is anticipating widening to First Avenue in the vicinity of the new access. The applicant's engineer shad work with DPW staff in the final design of the new driveway to accommodate this future widening. The final vertical, and perhaps horizontal, design may vary from that shown on the development plan. 9. Future development in Rooney Ranch north and westerly of the Bank may require the Town and developers to re-think the location of access points to First Avenue. Therefore, a note shall be added to the development plan indicating that the new access may be temporary and closed in the future in favor of another access point to the west. W 4 4 U N N N N N N N N N rJ1 N O 10 00 J Ol U ♦ ;:.1 N O ID A J Ol (71 U N O '� c., J 1.11 > U N y p m �> qt,94 I1> !'�DyDr>. 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I �� �C g r 6 Ei iq _{O P�f3 �xi �.r'� I m Ing �ta § y tH i — Q4 I Jt N- �� D D Z m 10 I t( Z. a wo R - �• ZZ 3D ° �— I II ... a I\ ;.'• IN-°° 08 g 1 i, c)m ri m ._) \\ . 4, , / !^ 1 D --.4 \ -, \I , r li 4 i � 1 \ I '.\ rir '- 1:3 -1:1 \ /\\ '"5:i Z� D \ II a I 11 , ,ENor r 2 "' rte- z \ i� i I Z.1.-aailc' ��� D 0 w 70 o 9 w . 12 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: March 18, 1998 TO: HONORABLE MAYOR & COUNCIL FROM: Valerie Feuer, Senior Planner SUBJECT: OV12-95-13 Bank of America, Rooney Ranch, Revised Native Plant Salvage and Landscape Plan BACKGROUND: When the development plan for the Bank of America, Rooney Ranch, was approved in 1995, it was noted that the temporary access drive to the bank from First Avenue would be closed and landscaped when safety or installation of the shared access on First Avenue became an issue. The permanent access point would be located in accordance with the approved PAD. SUMMARY: ARY: The landscape plan has now been revised to reflect the permanent entry into the Bank of America and future development in Area B of Rooney Ranch. The entry parallels First Avenue for about 100 feet heading northwest before curving toward the street. The pavement and extruded curb of the temporary access will be removed and the area will be landscaped. The revised Native Plant Salvage Plan shows one mesquite preserved in place in the bufferyard along First Avenue; three mesquites and one palo verde will be destroyed. Eight nursery stock trees are needed as replacement. The revised landscape plan shows a 25 foot wide Bufferyard D along First Avenue beginning north of the retention basin, extending the length of the realigned access. Fifteen gallon acacias and 24 inch boxed blue palo verde will be used, in a number that exceeds the replacement ratio, along with hop bush, jojoba, texas ranger, and lantana. DEVELOPMENT REVIEW BOARD ACTION: The DRB recommended approval of the Bank of America/Rooney Ranch Revised Native Plant Salvage and Landscape Plan on February 10, 1998 by a 6-0 vote, subject to staff conditions. In addition, the DRB stipulated that the plants be specified to meet ANA standards in caliper, height, spread, and properly rooted into the container, and that the stabilized DG pathway be of a contrasting color. Staff shall determine the color. DRB provided further specifications regarding the decomposed granite for the pathway. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 RECOMMENDATION: PlanningStaff recommends approval of the revised Bank of America/ Rooney Ranch Native Plant pp Salvage and Landscape Plan, subject to staff and DRB conditions. SUGGESTED MOTION: The Town Council may wish to consider one of the following motions: I move to approve OV12-95-13, revised Native Plant Salvage and Landscape Plan for the Bank of America/Rooney Ranch with the attached conditions. OR I move to approve 0V12-95-13, revised Native Plant Salvage and Landscape Plan for the Bank of America/Rooney Ranch with the attached conditions and the following added conditions: OR I move to deny 0V12-95-13, revised Native Plant Salvage and Landscape Plan for the Bank of America/Rooney Ranch, finding that: ATTACHMENTS: 1. Reduction of Revised Native Plant Salvage and Landscape Plan 2. Planning Staff Report to DRB / 3. Minutes from DRB meeting, February 10, 1998 IDDL 4 Pi: ''ng a a Zoning Ad ri. 'strator I, 0--q% i r "If,' • ,nity DevA pment Dir.= tor f/ i Town Manager F:\OV\OV 12\1995\12-95-13\npsplptc.rpt Planning Staff Conditions OV12-95-13 Bank of America/Rooney Ranch Revised Native Plant Salvage and Landscape Plan g Inspector (ZI)1. The Town Zonin Ins shall evaluate all trees on the site and, at his discretion, specimens slated for salvage on the native plant salvage plan, may be designated for transplant or retention in not g place, as the ZI deems appropriate. 2. If trees to be salvaged cannot be moved immediately to their final resting place, a temporary holding nurseryshall be set upto care for them. Temporary irrigation must be provided and maintained ho g until such time as the trees are replanted. The ZI shall be authorized to inspect the installation and maintenance of the temporary system to assure plant survival. r)-, ORO VALLEY PLANNING & ZONING DEPARTMENT DEVELOPMENT REVIEW BOARD February 10, 1998 TO: DEVELOPMENT REVIEW BOARD FROM: Valerie Feuer, Senior Planner SUBJECT: OV12-95-1 3 Bank of America, Rooneyanch, Revised Native Plant Salvage and y Landscape Plan BACKGROUND: The Development Plan for the Bank of America, Rooney Ranch, was approved by the DRB on p August 22, 1995. At the time of approval, it was noted that the temporary access drive to the bank from First Avenue would be demolished and replaced with landscape materials at such time as development of Area B warranted the installation of the shared access on First Avenue and/or safety p becomes an issue. The future,permanent First Avenue access point for Area B would then be located in accordance with the approved PAD. SUMMARY: The landscape plan has now been revised to reflect the permanent entry into Area B and the Bank of p America. This entry parallels First Avenue for about 100 feet heading northwest before curving toward the street. The pavement and extruded curb of the temporary access will be removed and the area will be landscaped. The revised Native Plant Salvage Plan for the new access drive shows one mesquite preserved in place in the bufferyard along First Avenue; three mesquites and one palo verde will be destroyed. Eight nursery stock trees are needed as replacement. The revised landscape plan shows a 25 foot wide Bufferyard D along First Avenue beginning north of the retention basin, extending the length of the realigned access. Fifteen gallon acacias and 24 inch boxed blue palo verde will be used, in a number that exceeds the replacement ratio, along with hop bush,jojoba,texas ranger, and lantana. RECOMMENDATION: Planning Staff recommends approval of the revised native plant salvage and landscape plan for Bank of America/Rooney Ranch, with those conditions listed in Exhibit"A". SUGGESTED MOTION: I move to recommend approval of OV12-95-13, the Bank of America/Rooney Ranch Revised Native Plant Salvage and Landscape Plan, with those conditions listed in Exhibit A. OR I move to recommend approval of OV 12-95-13, the Bank of America/Rooney Ranch Revised Native Plant Salvage and Landscape Plan, with those conditions listed in Exhibit A and the following added conditions: • OR I move to recommend denial of OV12-95-13, the Bank of America/Rooney Ranch Revised Native Plant Salvage and Landscape Plan, finding that • Attachments 1. Exhibit"A" 2. Revised Native Plant Salvage and Landscape Plan F:\OV\OV I2\1995\12-95-13\RLPDRB.RPT EXHIBIT "A" CONDITIONS OF APPROVAL OV12-95-13 BANK OF AMERICA/ROONEY RANCH REVISED NATIVE PLANT SALVAGE AND LANDSCAPE PLAN 1. The Town Zoning Inspector(ZI) shall evaluate all trees on the site and, at his discretion, specimens not slated for salvage on the native plant salvage plan, may be designated for transplant or retention in place, as the ZI deems appropriate. 2. If trees to be salvaged cannot be moved immediately to their final resting place, a temporary holding nursery shall be set up to care for them. Temporary irrigation must be provided and maintained until such time as the trees are replanted. The ZI shall be authorized to inspect the installation and maintenance of the temporary system to assure plant survival. 0V12-95-13 BANK OF AMERICA REVISED NATIVE PLANT SALVAGE AND LANDSCAPE PLANS Valerie introduced the staff report into the record. The revised Native Plant Salvage Plan for the new access drive shows one mesquite preserved in place in the bufferyard along First Avenue; three mesquites and one Palo Verde will be destroyed. Eight nursery stock trees are needed as replacement. The revised landscape plan shows a 25 foot wide Bufferyard D along First Avenue beginning north of the retention basin, extending the length of the realigned access. Fifteen gallon acacias and 24 inch boxed blue Palo Verde will be used, in a number that exceed the replacement ratio, along with hop bush, jojoba, texas ranger, and lantana. Mr. Fogelstrom asked if this plan would change because the grading waiver was denied. Charlie Hulsey, WLB, replied not enough to notice. Mr. Smith asked what could be done to ensure that the landscaping is completed as proposed on the plan Mr. Hulsey replied that the plant specifications have been increased in hopes of getting the size plants desired. He explained that most of the wholesale suppliers are having problems providing plants that are wanted. Mr. Underwood commented that buyers need to specify what caliber height and spread they want. There are times when the supplies are short and people need to be more specific. Valerie stated that one of the projects that Planning staff is currently working on are some revisions to the landscape ordinance. Mr. Underwood has been asked to sit on the technical committee and assist staff. These types of issues will be dealt with in the code amendments. Mr. Smith asked why the landscape architect couldn't add the caliber. Mr. Underwood explained that guidelines have been established by the American Nursery Association in terms of size and caliber of vegetation. Mr. Hulsey asked if the Board would support the use of guidelines, and the members agreed they would. Mr. Wind questioned the decomposed granite trail, and asked if the landscape architect could used a contrasting color. Mr. Hulsey stated there was no space to put in a DG path. Mr. Wind replied that the development plan shows a path. Mr. Hulsey stood corrected and asked what color DG the Board wanted. Mr. Underwood commented he would like to see a contrasting color and asked that the sub-base be secured by 4 inches with stabilized DG, like the county. Mr. Hulsey asked if the Board would make that a part of the motion. MOTION: Moved and seconded (Underwood/Fogelstrom) and carried by a 6-0 vote (Glueck-absent) to recommend approval of OV12-95-13, the Bank of America/Rooney Ranch Revised Native Plant Salvage and Landscape Plan, subject to staff's conditions and stipulating the plants be specified to meet ANA standards in caliper, height, spread, and properly rooted into the container, and that the stabilized DG pathway be of a contrasting color so that it's visible. Staff shall determine the color, and the sub-base shall be roto- tilled, scarified to a depth of 4 inches, and stabilizer shall be applied wet, and rolled to a compaction of 95%. 1/4 inch minus DG shall be applied wet with a stabilizer mixed in and rolled and compacted. Planning Staff Conditions: 1. The Town Zoning Inspector shall evaluate all trees on the site and, at this discretion, specimens not slated for salvage on the native plant salvage plan, may be designated for transplant or retention in place, as the ZI deems appropriate. 2. 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F.,1 „* 7,, 11,7 t ;'1, i Egt. . c., 1 _ e- •i. ,..,”- 13 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: March 18, 1998 TO: HONORABLE MAYOR& COUNCIL FROM: Linda Frew, Planner I SUBJECT: OV12-97-24 THE PLAZA AT RANCHO VISTOSO, RANCHO VISTOSO, NEIGH. 3, PHASES I AND II DEVELOPMENT PLAN BACKGROUND: Over the past few years, Cottonwood Properties has acquired Neighborhood 2 and a significant portion of Neighborhood 3, Rancho Vistoso. These neighborhoods abut Oracle Road and lie both north and south of Rancho Vistoso Blvd. At present, single family residential development is occurring in Neighborhood 2, north of Rancho Vistoso Blvd., and a future medical facility has been approved by the Town as well, adjacent to Oracle Road. Cottonwood Properties also developed the Rancho Vistoso Commercial Center, anchored by ABCO and Walgreens, at the northwest corner of Rancho Vistoso Blvd. and Oracle Road. Cottonwood Properties wishes to expand this commercial node to include the southwest corner of Oracle/Rancho Vistoso Blvd. with a phased commercial development of 69,350 square feet of retail/restaurant space on 10.2 acres (Parcel A). The project, known as The Plaza at Rancho Vistoso, consists of a 47,200 square foot, six-segmented, building across the southern end of the property, and four small, freestanding buildings ranging in size from 3,500 to 6,720 square feet in size. One of the smaller buildings (Building 10), comprises Phase I of this development, a Giant Convenience Market on a site of approximately 2 acres. Additional information pertaining to this project may be gleaned from the attached Staff Reports to the DRB. DEVELOPMENT REVIEW BOARD ACTION: On February 10, 1998, the Development Review Board reviewed, and, by a vote of 6 to 0, recommended approval of, this development plan with conditions. Architecture for the structure (included for your review) was given final DRB approval at that time. SUMMARY: Planning Staff has reviewed the resubmitted development plan for the project, and we find that all DRB- imposed conditions have been addressed. We note, however, one significant change. The applicant now proposes to install an 8 inch sewer line, running east/west through TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 2 of 2 Phase II of this project, concurrent with the construction of Phase I. Per Staff condition, grading limits were established and encroachment into Phase II was not to be allowed. Staff has consulted with Public Works on the proposed sewer installation, and no objection to the plan was registered. Planning Staff, therefore, can support this change, subject to Staff approval of a native plant salvage plan covering the additional area to be disturbed. RECOMMENDATION: Finding that the proposed new development, including the Giant Convenience Market, will provide a long- term source of revenue for the Town, and that the development is consistent with the commercial development to the north, Staff recommends approval of The Plaza at Rancho Vistoso development plan, Phases I and II, with the conditions listed in Exhibit"A". SUGGESTED MOTION: The Town Council may wish to consider one of the following motions: I move to approve 0V12-97-24, the Plaza at Rancho Vistoso, Phases I and II, development plan, subject to the conditions listed in Exhibits "A" and"B". OR I move to approve OV 12-97-24,the Plaza at Rancho Vistoso, Phases I and II, development plan, subject to the conditions listed in Exhibits "A" and"B" and the following added conditions: . OR I move to deny OV 12-97-24, the Plaza at Rancho Vistoso, Phases I and II, development plan, finding that: ATTACHMENTS: 1. Exhibit"A"—Planning Staff Conditions (as modified by DRB) 2. Exhibit"B"—DPW Conditions 3. Planning and DPW Reports to DRB 4. Reduction of Development Plan 4111 kIL P fr in: n nd Zonin A. inistrator lo 0,I I , /Rta'i %�' j� _, -. • unity Dev Foment D recto 44 , A A/. ighn.. / 4, , - — 12-97-24\dptc.rpt To Manager 2 EXHIBIT"A" THE PLAZA AT RANCHO VISTOSO, PHASES I AND II DEVELOPMENT PLAN CONDITIONS OF APPROVAL OV12-97-24 1. All Town Engineer concerns, as set forth in Exhibit"B"must be met. 2. This project is subject to the Town's recently adopted "1% for Public Art Ordinance". Giant shall be responsible for retaining an artist and contracting for two pieces of artwork, to be placed as shown on the revised development plan. Approval of the artwork, and the timing of its installation shall be subject to Sec. 4-504F. 3. Approval of this development plan constitutes approval of the building layout for this project, limiting location and sizes of the building pads. New development plans for individual buildings on this site will not be required, unless a convenience use is proposed, or the approved plan is modified as to layout. At such time as Phase II is developed, native plant salvage and landscape/buffer yard plans must be submitted for DRB and Council review. The DRB will also review architecture for all new buildings in the Phase II area. 4. Grading for this project shall be phased. Temporary fencing shall be erected a maximum of 7 feet outside the phase line (into Phase II) on the west and south, as depicted on the plan, and on the boundary of the 100 foot natural area along Oracle Road, to protect existing vegetation. Said fencing shall remain in place until such time as the Giant facility and associated parking and access ways are complete. Grading in Phase II shall occur, only as necessary, subject to the approval of the Planning and Zoning Administrator. Mass grading of Phase II will not be permitted, unless all four structures within that phase are to be built concurrently. 5. A native plant salvage plan must be submitted for Staff approval, covering the area of disturbance required for the installation of the sewer line in Phase II. This area shall be fenced in accordance with the fencing requirements set forth in Condition no. 4 above. 6. The emergency access connection between both ingress/egress points to be constructed with Phase I must be surfaced with a material/substance to control dust. At either end of the emergency connection, break-away barricades must be installed to prevent use by the general public. As an alternative, the emergency access may remain available for public use, and the requirements for barricades waived, if said access is paved to Town standards. 3 EXHIBIT"B" Town Council Meeting: March 18, 1998 Town Engineer Conditions for Approval Development Plan: Plaza at Rancho Vistoso OV 12-97-24 RECOMMENDATIONS Department of Public Works staff has reviewed the Development Plan for this project and has no objections to approval subject to the following conditions: 1. Sidewalk shall be provided along Oracle Road either within the right-of-way or on the property. The sidewalk shall be constructed with each phase of the project. An "in lieu" fee for sidewalk construction is acceptable to this department. 2. The applicant shall work with the Town Engineer to determine the appropriate right-of-way width and street section for the `west' road. The applicant shall provide additional traffic volume and/or impact analysis as necessary for the Town Engineer to determine appropriate right-of—way and street section. 3. The drainage retention requirements for this project shall meet the satisfaction of the Town Engineer. Town Engineer Word document\TCRPT\TC129724DP ITEM It TOWN OF ORO VALLEY • DEVELOPMENT REVIEW BOARD REPORT MEETING DATE: February 10, 1998 TO: DEVELOPMENT REVIEW BOARD FROM: Linda Frew, Planner I SUBJECT: 0V12-97-24 The Plaza at Rancho Vistoso, Neighborhood 3, Parcel A, Development Plan BACKGROUND: Over the past few years, Cottonwood Properties has acquired Neighborhood 2 and a significant portion, if not all, of Neighborhood 3, Rancho Vistoso. These neighborhoods abut Oracle Road and lie both north and south of Rancho Vistoso Blvd. At present, single family residential development is occurring in Neighborhood 2, north of Rancho Vistoso Blvd., and a future medical facility has been approved by the Town as well, adjacent to Oracle Road. Cottonwood Properties also developed the Rancho Vistoso Commercial Center, anchored by ABCO and Walgreens, at the northwest corner of Rancho Vistoso Blvd. and Oracle Road. SUMMARY: PROJECT DESCRIPTION Cottonwood Properties wishes to expand this commercial node to include the southwest corner of Oracle/Rancho Vistoso Blvd. with a phased commercial development of 69,350 square feet of retail/restaurant space on 10.2 acres (Parcel A). The project, known as The Plaza at Rancho Vistoso, consists of a 47,200 square foot, six-segmented, building across the southern end of the property, and four small, freestanding buildings ranging in size from 3,500 to 6,720 square feet in size. One of the smaller buildings, which comprises Phase I of this project, is to be a Giant convenience market, located at the northeast corner of the property. It should be pointed out that, in the Rancho Vistoso PAD, convenience uses, such as the Giant, are permitted, not conditional, uses, but the Oracle Road Scenic Corridor Overlay District requires that, even though permitted, all provisions of Sec. 9-110 (the Convenience Use Ordinance) be met. The development of this project is regulated by the Rancho Vistoso PAD, the Oracle Road Scenic Corridor Overlay District, the Convenience Use Ordinance and other applicable sections from the OVZCR. Where conflicts arise between them, the more restrictive applies. The Giant Industries facility (Phase I) includes a 3,500 square foot convenience market, a gas pump canopy cover of approximately the same size, and ancillary parking, all on 2.3 acres. As proposed, the gas pumps and the main entry to the building will be located on the west side, facing away from Oracle Road. Access to the 10 acre commercial complex will be gained from both Oracle Road and Rancho Vistoso Blvd. and both access points will be constructed, up to the point of entry to the Giant site, with Phase I of this project. They will be joined by an unpaved emergency fire access lane, as required by Golder Ranch Fire Dept. (see heavily shaded area at the southwest corner of Phase I). Giant buildingsite lies directlywest of an isolated floodplain area, which slopes away to the east. As The ;uch, fill material will be required to create a flat building pad, perhaps to a depth of 4 feet along the gexposed side of the building. The fill slope, at 3:1, tapering from the building pad to the floodplain limit, will have to be revegetated. BUFFERS entire Plaza project will be buffered from Oracle Road by a 100 foot natural area, as set forth in the The Rancho Vistoso PAD. A natural floodplain area between Oracle Road and the Giant building serves to further mitigate the impactsbuilding of the on the Oracle Road street scene. It should be noted that the � rather elaborate Rancho Vistoso rock entry treatment, with signage and landscaping, will remain intact. PARKING REQUIREMENTS zin T Staff notes that the parkingrequirement calculations are incorrect. Parking for Phase I (the Plana �, q Giant) is deficient bythree vehicle parking spaces (1 space per each 2 employees and 1 space for each 200 p square feet of floor are required). One Class I bicycle parking space (a locker) is also missing and must be . . added into thisphase. For the second phase, parking requirements must also be re-visited. The calculation for the retail space does not address employee parking (1 space for each 2 employees). Ten thousand square feet of restaurant space is anticipated in Phase II and, for this use, 137 total spaces are set aside. Article 11-1, which is applicable here, requires 1 space for each 2 employees and 1 space per table, plus 1 for every2 bar or eatingstools for restaurant uses. It will be the responsibility of the applicant to make his best estimate of the parkingrequirements for the restaurant uses, based on the above-referenced q formula. Parking for both Phases I and II must be re-calculated using the appropriate formulas, as set forth in Article 11-1 for restaurant and commercial retail uses. The applicant proposes that, rather than bicycle lockers in Phase II, spacebe provided under roof for covered bicycle parking. Staff accepts this as y meeting the intent of the code. Off-street loading, in accordance with Article 11-2 must be provided for g the Giant and for all the smaller buildings in Phase II as well. A revised development plan correcting all off-street parking and loading deficiencies must be submitted. We have evaluated thearking areas proposed for both Phases I and II against applicable parking lot p b landscape requirements. For anyparking lot area visible from Oracle Road, landscape islands 9 ft. x 15 ft. q must be installed each 10 spaces. Where parking is not visible from Oracle, landscape islands must be 48 inches wide, each 7 spaces. Staff noted, in its review, that the central "core" of parking, located in Phase II exceeds 200 spaces. As such, some method for breaking up the mass of parking is required by code. Thea applicant proposes a long landscape strip, from 4 to 9 feet wide, to bisect the parking lot, north to pp south. This meets the intent of the code. A pedestrian linkage,just west of the Giant site, connects the shops in Phase II, also a code requirement. VIEWSHED ANALYSIS Thea applicant haspresentedphotographs, in a panoramic display across the site to the Tortolita pp Mountains, for Staff review. Planning Staff notes that the site is already compromised somewhat by overhead utilities, lighting standards along RV Blvd. and the entry sign treatment at RV Blvd. and Oracle Road. As such, we find that no view corridor exists across this property in any direction. Therefore, no 2 • building restrictions, other than those set forth in the PAD are-applicable to development of this property. OTHER REQUIREMENTS Staff recommends that the developers of Parcel A follow suit with the Burger King and Pizza Hut further p south on Oracle and post money, in an amount to be determined by the Town Engineer, sufficient to provide sidewalk along Oracle Road as the need arises. A condition has been added to Exhibit "A" addressing this issue. Pursuant to the PAD, sidewalks are required on only one side of Rancho Vistoso Blvd. Since Cottonwood Properties has already provided sidewalk in front of its commercial center on the north side of RV Blvd., no sidewalk will be required on the south. This commercial project is subject to the Public Art Ordinance. One percent of the total construction cost for thisp roject must be set aside by the developer for the creation and placement of one or more pieces of artwork, which can be enjoyed by all visitors to this center. The applicant has chosen a site for the artwork, centered in front of the largest structure on the site, but, since this project is phased, a piece of art should also berovided with Phase I, equal in cost to 1% of the construction cost of the Giant facility. p Staff suggests that the artwork may be available for viewing by more people, if it were to be situated, not directly on the Giant site, but near one of the project entries. A revised development for this project must stipulate as to the location of the artwork to be provided with Phase I. GENERAL PLAN COMPLIANCE: The Plaza at Rancho Vistoso project complies with the General Plan goals and policies in that, its location will promote a reduction in traffic volumes and vehicle miles traveled, it will provide sidewalks along Oracle Road in the future, and it will ensure long-term financial and economic sustainability for the Town of Oro Valley. The center will also provide employment opportunities for Oro Valley citizens. RECOMMENDATION: PlanningStaff recommends approval of Phase I, the Giant Industries facility, and Phase II, but we have a pp rather extensive list of conditions,which must be addressed prior to taking this development plan on to the Council for final approval. Those conditions are listed, for DRB's review and possible endorsement, in Exhibit"A" attached herewith. SUGGESTED MOTION: I move to recommend approval of OV 12-97-24, The Plaza at Rancho Vistoso development plan, Phases I and II, with those conditions listed in Exhibit"A"attached herewith. OR I move to recommend approval of OV 12-97-24, The Plaza at Rancho Vistoso development plan, Phases I and II, with those conditions listed in Exhibit"A"attached herewith and the following added conditions: • OR 3 • move to continue OV 12-97-24, The Plaza at Rancho Vistoso development plan with direction to the developer to: OR I move to recommend denial of OV 12-97-24, The Plaza at Rancho Vistoso development plan, finding that: ATTACHMENTS 1. Exhibit"A"—Suggested Conditions of Approval 2. Town Engineer's Report to DRB (note: the development plan for this project was distributed with the site tour packet) 4 EXHIBIT "A" CONDITIONS OF APPROVAL OV 12-97-24 THE PLAZA AT RANCHO VISTOSO DEVELOPMENT PLAN 1. All Town Engineer concerns must be met. 2. All Pima County Wastewater concerns must be met. 3. This project is subject to the Town's recently adopted "1% for Public Art Ordinance". Giant shall be responsible for retaining an artist and contracting for a piece of artwork, to be reviewed by the Oro Valley Arts Advisory Board, the cost of which shall be 1% of the construction cost of the Giant plfacility. an p A revised development shall reflect the proposed location of this piece of art, subject to the DRB's recommendation. 4. A second, more significant piece of artwork shall be placed at the location indicated on the development plan reviewed (between units 6 and 7 of the larger building) at such time as Phase II of the project is constructed. The cost of said artwork must equate to 1% of the construction cost for Phase II and the artwork is subject to the OVAAB's review. 5. All off-street parking and loading deficiencies must be addressed on a revised development plan prior to Council consideration. 6. Approval of this development plan constitutes approval of the building layout for this project, limiting location and sizes of the building pads. New development plans for individual buildings on this site will not be required, unless a convenience use is proposed, or the approved plan is modified as to layout. At such time as Phase II is developed, native plant salvage and landscape/buffer yard plans must be submitted for DRB and Council review. The DRB will also review architectural for all new buildings in the Phase II area. 7. Grading for this project shall be phased. Temporary fencing shall be erected a maximum of 7 feet outside the phase line (into Phase II) on the west and south, as depicted on the plan, and on the boundary of the 100 foot natural area along Oracle Road, to protect existing vegetation. Said fencing shall remain in place until such time as the Giant facility and associated parking and access ways are complete. Grading in Phase II shall occur, only as necessary, subject to the approval of the Planning and Zoning Administrator. Mass grading of Phase II will not be permitted, unless all four structures within that phase are to be built concurrently. 8. The emergency access connection between both ingress/egress points to be constructed with Phase I must be surfaced with a material/substance to control dust. At either end of the emergency connection, break-away barricades must be installed to prevent use by the general public. 9. Conditions 3, 4, 6 and 7 shall be addressed in the general notes on the development plan and Condition 7 shall be noted on the landscape plan. 5 • enNEP 10. Council consideration of the development plan for The Plaza at Rancho Vistoso cannot occur until a revised development plan addressing all conditions is submitted for Staff review. A resubmitted development plan, which meets all conditions, must be received by February 21, 1998, to meet the p p . deadline for Council review on March 4th. • 6 ORO VALLEY PUBLIC WORKS DEPARTMENT "QUALITY SOLUTIONS FOR THE PUBLIC INTEREST' ATTACHMENT"B" ENGINEER'S REPORT MEETING DATE: February 10, 1998 TO: DEVELOPMENT REVIEW BOARD DATE: January 30, 1998 FROM: Jim Hossley Development Review SUBJECT: The Plaza at Rancho Vistoso Development Plan OV12-97-24 SUMMARY This proposed project, the Plaza at Rancho Vistoso, is located at the southwest corner of Rancho Vistoso Boulevard and Oracle Road. The exiting condition of the site is mostly undisturbed desert. The topography is undulating as result of 3 washes that flow to the south. The project will be constructed and graded in 2 phases. The first phase will consist of a gas/convenience store, 2 access points, parking area access lanes and a fire access lane. TRAFFIC: Two access points will be constructed with phase 1 of this project. One access point will be a right-in, right- out only at Oracle Road. This driveway will be approximately 380 feet south of Rancho Vistoso Boulevard. The applicant will modify the striping and signage on southbound Oracle Road to provide for a right-turn lane into the driveway. The Arizona Dept of Transportation will review and approve plans for the right-turn lane. The other access to be constructed during phase 1 is at an existing curb cut on the south side of Rancho Vistoso Boulevard. This curb cut is approximately 490 feet west of Oracle Road. As a part of phase 2 an additional access will be constructed on Rancho Vistoso Boulevard approximately 760 feet west of Oracle Road. During phase 2, the applicant will also construct a public road along the western side of the property. Three access points are proposed to this road. Numerous access points are proposed into this project site. The spacing between driveways and intersections meet the Zoning Code and the Town's street standards. Per the Rancho Vistoso PAD, the road along the west side of the project is to be four lanes without a median. The as a part of phase 2, this road will need to be constructed along the entire frontage of this site. This project is expected to generate over 7100 trips per day when both phases are completed. Phase 1 is expected to generate at least 2000 of those trips. Approximately 30%of the total trips (2130) are expected to be from the existing traffic stream passing by the Plaza at Rancho Vistoso. Thus approximately 5000 new trips per day are expected as a result of this project. The project traffic engineer estimates that the current annual growth in traffic along the adjacent portion of Rancho Vistoso Boulevard is 15%! Traffic increase along the adjacent portion of Oracle Road is approximately 4% per year. At the time of full build out of this project (estimated to be 2003) an additional r northbound left-turn lane will be warranted on Oracle Road at the intersection with Rancho Vistoso Boulevard. ADOT will be required to approve construction of the additional lane. ADOT could require the applicant for this project to contribute toward the construction of the additional lane. DRAI NAGE: Offsite drainage flows onto the property from the north. The most significant flow enters the property from a culvert under Rancho Vistoso Boulevard and flows in a wash along the east side of the property. Flow rates in this wash are enough to create a regulated floodplain. The access entrance from Oracle Road and the parking area on the southeast corner of this project will encroach into the floodplain. At these locations, culvert pipes will carry flows. Post development drainage will be discharged near natural (present) locations. Regional drainage retention plans for Rancho Vistoso Neighborhoods 2 and 3 were prepared about 10 years ago. As a part of the Plaza at Rancho Vistoso project, a downstream (close to Tangerine Road) regional retention facility is required to be constructed. GRADING: Virtually the entire site will be graded during construction of the proposed site. However, grading will be phased with the development of the project The limits of grading for Phase I will closely match the limits of Phase I for the project. Cut and fill will be necessary to construct the project As much as 10 feet of fill will be required for the Oracle Road access point It appears retaining structures may be required for some of the fill at the access point Exposed fill with a depth of approximately 4 feet will be visible along the east side of the Giant Convenience store. In Phase 2 of the project, cut and fill depths may be as much as 8 feet Most of these cut and fills will be underneath the proposed buildings and parking lot As much as 5 feet of fill will be exposed along the wash at the southeast corner of the property. Lesser amounts of fill will be exposed along the west side of Phase 2. Retaining walls will be required along portions of the south side of the project Rancho Vistoso PAD grading standards apply to this property. No grading waiver is required for this project The finished floor elevation of the Giant Convenience store will be 2.5 to 5 feet below the elevation of adjacent portions of Rancho Vistoso Boulevard and about 6 feet below adjacent portions of Oracle Road. Finished floor elevations for Phase 2 buildings will range from 6 to 10 feet below adjacent portions of Oracle Road. The new road to be constructed on the west side of the project will be constructed below the finished floor elevations of the adjacent buildings with the exception of the very north portion of the road. RECOMMENDED CONDITIONS OF APPROVAL Public Works department staff has reviewed the development plan for this project and has no objections to approval subject to the following conditions being met: 1. Cut and fill slopes shall be treated in a manner recommended in the soil report. 2. An additional survey tie to a section and/or quarter corner shall be provided on the development plan. 3. Sidewalk shall be provided along Oracle Road either within the right-of-way or on the property. The sidewalk shall be constructed with each phase of the project An"in lieu"fee for sidewalk construction is acceptable to this department 4. Sidewalk shall be provided along the western road. 5. The western road shall be constructed per Rancho Vistoso PAD standards. An 80-foot right-of-way requires 2 x 14' lanes and 2 x 12'lanes. 6. Post development water surface elevations shall be shown on sheet 2 of the development plan for the floodplain. 7. Additional Regional Retention Facility construction shall be required at the same time this project is constructed. 8. An ADA access ramp shall be required within the parking median across the parking area access lane from building 7. 9. ADA access ramps shall be provided per ADA standards in the vicinity of handicap parking spaces. 10. ADA standards for parking and access shall be included for building 9. 11. Sight visibility triangles shall be added to the development plan for access points to the west road. 12. 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N g° t.- v J LAI u+ p O O N a 14 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: March 18, 1998 TO: HONORABLE MAYOR& COUNCIL FROM: Linda Frew, Planner I SUBJECT: OV12-97-24 THE PLAZA AT RANCHO VISTOSO,RANCHO VISTOSO, NEIGH. 3, PHASE I (THE GIANT), NATIVE PLANT SALVAGE AND LANDSCAPE PLANS BACKGROUND: The development plan for this new Cottonwood Properties' commercial project is on this evening's Council agenda for approval. The subject property is located at the southwest corner of Rancho Vistoso Blvd. and Oracle Road. Additional information pertaining to the plant salvage and landscape plans for this phased project is included in the Planning Staff report attached herewith. SUMMARY: The native plant salvage plan submitted for this project covers just the first phase, the Giant Convenience Market site (approximately 2 acres in size). The NPSP identifies 54 trees in all, 10 of which are located within the 100 year floodplain and the required 100 foot natural buffer, which both lie to the east of the market. These trees will remain in place. Of the other inventoried, 5 plants will be salvaged for re-use on- site and 39 will be destroyed. A check of the landscape plan for this site reveals that the landscape architect has exceeded the number of replacement plants required by Code. The landscape plan submitted depicts a fairly lush perimeter treatment of native and drought-tolerant plant species. The applicant requested DRB's approval to use a berm along Rancho Vistoso Blvd., as alternative to a 42 inch tall undulating wall shown on the plan. Both, in Staff's opinion, will serve to improve the street scene and screen the Giant parking lot, and the DRB agreed. We support allowing the applicant this flexibility. Landscape treatment provided along the east façade of the building, opposite the main entrance to the building and facing Oracle Road, will soften the visual impacts of this building for Oracle Road travelers. DEVELOPMENT REVIEW BOARD ACTION: On February 10, 1998, the Development Review Board reviewed, and, by a vote of 6-0, recommended approval of the native plant salvage and landscape plans for Phase I only, with a set of modified conditions, as set forth in Exhibit"A" attached herewith. TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 2 of 2 RECOMMENDATION: Finding the Phase I native plant salvage and landscape plans for this project to be in compliance with all applicable codes, we recommend approval, subject to the DRB-modified list of conditions attached herewith and one added condition addressing the need for a native plant salvage plan covering the area to be disturbed in Phase II for sewer installation. SUGGESTED MOTION: The Town Council may wish to consider one of the following motions: I move to approve OV 12-97-24, the Plaza at Rancho Vistoso, Phase I only, native plant salvage and landscape plans, subject to the conditions listed in Exhibits "A". OR I move to approve OV 12-97-24, the Plaza at Rancho Vistoso, Phase I only, native plant salvage and landscape plans, subject to the conditions listed in Exhibit"A"and the following added conditions: OR I move to deny OV 12-97-24, the Plaza at Rancho Vistoso, Phase I only, native plant salvage and landscape plans, finding that: ATTACHMENTS: 1. Exhibit"A"—Planning Staff Conditions (as modified by DRB) 2. Reduction of NPSP and LP /D1L. P . •ing and Zonin: A. inistrator ' !1 nity D- .3•pment Di •ctor An.. 12-97-24\dptc.rpt own Manager 2 EXHIBIT"A" THE PLAZA AT RANCHO VISTOSO, PHASE I ONLY NATIVE PLANT SALVAGE AND LANDSCAPE PLANS CONDITIONS OF APPROVAL OV12-97-24 NATIVE PLANT SALVAGE 1. A revised native plant salvage plan shall be submitted, which delineates the limits of grading. The limits of grading must include an emergency connection between the Oracle Road and Rancho Vistoso ingress/egress points, at the southwest corner of the property. A trample zone of 7 feet (only) shall be authorized outside the Phase I limits. 2. Prior to any site disturbance, temporary fencing shall be installed to protect Phase II, which shall remain in its natural state until site development is imminent. The fencing shall remain in place throughout the entire course of construction of Phase I, and shall be subject to inspection by the Town Zoning Inspector. 3. A supplementary native plant salvage plan shall be submitted for Staff approval to cover the area to be disturbed for installation of the east/west sewer connection. The plan must be reviewed and approved prior to issuance of a grading permit. 4. The Town Zoning Inspector (ZI) shall evaluate all trees on the site and, at his discretion, specimens not slated for salvage on the native plant salvage plan, may be designated for transplant or retention in place, as the ZI deems appropriate. 5. If trees to be salvaged cannot be moved immediately to their final resting place, a temporary holding nursery shall be set up to care for them. Temporary irrigation must be provided and maintained until such time as the trees are re- planted. The ZI shall be authorized to inspect the installation and maintenance of the temporary system to assure plant survival. 6. Any Saguaro, Barrel or Hedgehog Cacti encountered on the site must be salvaged and re-planted, either on Phase I, or elsewhere in Rancho Vistoso. 7. A native plant salvage plan addressing all of Phase II must be submitted for DRB and Council approval prior to any Phase II site disturbance. LANDSCAPE PLAN 1. ADOT must approve the landscape treatment to be placed in the Oracle Road r.o.w. 3 2. Staff suggests a more varied, any low-lying plant palette for the planters situated against the building. 3. A revised landscape plan for Phase I shall be submitted for Council review, which reflects the accurate site layout for the Giant store. The dumpster location has been changed and the parking lot configuration will require modifications, based on the number of spaces required for this use. 4. All shrubs must be a minimum of 5 gallon size. 5. Enhanced paving shall be used for the pedestrian walkway along the west side of the Giant site, where it crosses asphaltic pavement. The pavement design shall be subject to the approval of the Planning and Zoning Administrator. 6. The decorative masonry wall, if constructed along Rancho Vistoso Blvd., shall be consistent with the color palette selected for the Giant. If desired, the applicant is hereby granted the flexibility to use a berm to screen the Giant parking lot instead. 7. Buffer Yard A, adjacent to RV Blvd., shall have 5 canopy trees, 5 shrubs and 8 accent plants each 100 lineal feet. All ground surface must be topped with organic or inorganic groundcover. 8. To reiterate, a landscape plan for Phase II must be prepared and submitted for DRB and Council review at such time as development becomes imminent. 4 ITEM "45 TOWN OF ORO VALLEY DEVELOPMENT REVIEW BOARD REPORT MEETING DATE: February 10, 1998 • TO: DEVELOPMENT REVIEW BOARD FROM: Linda Frew, Planner I SUBJECT: OV12-97-24 The Plaza at Rancho Vistoso, Neighborhood 3, Parcel A, PHASE I Native Plant Salvage Plan BACKGROUND: The development plan for this 10 acre phased commercial complex is on this evening's DRB agenda for review. A native plant salvage plan, for Phase I ONLY, has been presented for review. SUMMARY: The salvage plan submitted for DRB review is the result of an on-site survey of existing vegetation on Phase I, the Giant site, and the two access points to serve it. Within the area to be graded with Phase I, 54 trees are identified, and the proposed final disposition of each is given. Ten trees are to be preserved in place. All lie to the east and southeast of the Giant building, within an area of developed 100 year floodplain, or in the 100 foot natural buffer adjacent to Oracle Road. Both these areas are to remain undisturbed. Of the remaining 44 trees, 5 will be salvaged for re-use on site in landscaped areas and 39 are to be destroyed, based on condition or size of the tree and low salvage potential. Based on the number of trees to be destroyed, 78 nursery-grown trees must be introduced into the landscape scheme on the Giant site, within the required buffer yard along Rancho Vistoso Blvd. or as an alternative, they can bep laced in the Oracle Road right-of-way, with ADOT and Town Engineer approval (as required by the ORSCOD). Of the nursery-grown trees, 31 must be 24" boxed specimens, or greater. All trees must be minimum of 15 gallon size. Planning Staff notes, on the aerial photograph, a stand of vegetation immediately south of the Giant store, in the path of the Oracle Road access (plant nos. 10-13 and 19-28). The Town's Zoning Inspector will view the entire Phase I site, but this area in particular, to determine whether additional plants may be suitable for salvage. At his discretion, additional trees may be identified for salvage and re-use, either on- site, or elsewhere in Rancho Vistoso. GENERAL PLAN COMPLIANCE: The native plant salvage plan for Phase I of The Plaza at Rancho Vistoso, the Giant site, has been sensitively designed to "preserve indigenous vegetation", principally, in the 100 year floodplain, which occurs on the site and the required 100 foot natural buffer adjannt to Oracle Road. RECOMMENDATION: Planning Staff recommends approval of the native plant salvage plan for Phase I of The Plaza at Rancho Vistoso (Giant), with those conditions listed in Exhibit"A". SUGGESTED MOTION: I move to recommend approval of OV 12-97-24, The Plaza at Rancho Vistoso Phase I native plant salvage plan, with those conditions listed in Exhibit"A" attached herewith. OR I move to recommend approval of OV 12-97-24, The Plaza at Rancho Vistoso Phase I native plant salvage plan, with those conditions listed in Exhibit"A" attached herewith and the following added conditions: OR I move to recommend denial of OV12-97-24, the Phase I native plant salvage plan for The Plaza at RanchoVistoso, finding that: ATTACHMENTS 1. Exhibit"A"—Suggested Conditions of Approval 2. Native Plant Salvage Plan & Landscape Plan, Phase I • 2 EXHIBIT "A" CONDITIONS OF APPROVAL OV12-97-24 THE PLAZA AT RANCHO VISTOSO, PHASE I,NATIVE PLANT SALVAGE PLAN 1. A revised native plant salvage plan shall be submitted, which delineates the limits of grading. The limits of grading must include an emergency connection between the Oracle Road and Rancho Vistoso ingress/egress points, at the southwest corner of the property. A trample zone of 7 feet (only) shall be authorized outside the Phase I limits. 2. Prior to any site disturbance, temporary fencing shall be installed to protect Phase II, which shall remain in its natural state until site development is imminent. The fencing shall remain in place throughout the entire course of construction of Phase I, and shall be subject to inspection by the Town Zoning Inspector. 3. The Town Zoning Inspector(ZI) shall evaluate all trees on the site and, at his discretion, specimens not slated for salvage on the native plant salvage plan, may be designated for transplant or retention in place, as the ZI deems appropriate. 4. If trees to be salvaged cannot be moved immediately to their final resting place, a temporary holding nursery shall be set up to care for them. Temporary irrigation must be provided and maintained until such time as the trees are re-planted. The ZI shall be authorized to inspect the installation and maintenance of the temporary system to assure plant survival. 5. Based on the calculation of plants to be destroyed, 78 trees must be introduced onto the Giant site, in the required landscape buffers or, with ADOT permission, in the Oracle Road right-of-way. Of those nursery-grown trees, 31 must be 24"boxed specimens, or greater, in size. 6. Any Saguaro, Barrel or Hedgehog Cacti encountered on the site must be salvaged and re-planted, either on Phase I, or elsewhere in Rancho Vistoso. 7. A native plant salvage plan addressing all of Phase II must be submitted for DRB and Council approval prior to any Phase II site disturbance. 3 1 ITEM — TOWN OF ORO VALLEY DEVELOPMENT REVIEW BOARD REPORT MEETING DATE: February 10, 1998 TO: DEVELOPMENT REVIEW BOARD FROM: Linda Frew, Planner I SUBJECT: OV12-97-24 The Plaza at Rancho Vistoso, Neighborhood 3, Parcel A, Landscape Plan,PHASE I BACKGROUND: The development plan, native plant salvage plan and architecture for Phase I of The Plaza. at Rancho Vistoso are on this evening's agenda for DRB consideration. SUMMARY: The first page of this set of drawings, L l, is a conceptual landscape plan, covering both Phases I and II. It provides an overview of the project, but is not subject to DRB review and approval this evening. The concept, as presented, has raised minor questions,which Staff has discussed with the Landscape Architect. These items will be addressed at the time the Phase II landscape plan is officially submitted for DRB and Council review and approval. Phase I, the Giant site, is addressed in depth on Pages Ll through L3 (the third through fifth pages in this submittal). The landscape treatment, as proposed for the Giant store, depicts a fairly lush perimeter treatment of native and drought-tolerant plant species. Along Rancho Vistoso Blvd. a 42 inch, undulating masonry wall is to be provided to screen the parking area of the Giant and four of the trees to be salvaged from the site will be used in this area to provide an"instant"mature look to the project. Pursuant to the Oracle Road Scenic Corridor Overlay District, a lush landscape treatment "hugs" the building (12 feet in width, minus sidewalk). Planters have been placed up against the building on the north, west (adjacent to the main entry to the Giant building) and south sides of the building. Along the east facade, adjacent to Oracle Road, the building facade is softened with five 24 inch boxed Honey Mesquite trees, which are reported to be fast-growing, Brittlebush and Sage shrubs. This landscape treatment, coupled with the expanse of floodplain area and the 100 foot natural buffer area adjacent to Oracle Road, should attractively screen this building from the Oracle Road street scene. All disturbed areas on the site, which are not paved, landscaped or built upon, will be reseeded with an approved Oro Valley seed mix, or covered with inorganic (d.g.) or other organic groundcovers. Planning Staff notes a deficiency in the number of nursery-grown trees. Disregarding the "PIP" (preserved in place) trees called out on this plan, and giving credit for the salvaged trees re-used on-site and the 14 trees to be placed in the Oracle Road r.o.w., Staff still concludes that 27 additional trees must be integrated into this plan. A total of 40%of the nursery-stock trees must be 24 inch boxed specimens or greater. We might suggest that the larger specimen trees be used on the west side of the entry drive from RV Blvd., up to the point of entry to the Giant site, and, similarly, on the south (and north, if possible) sides of the Oracle Road entry to the property. These plants, if so positioned, would then become PIPs in the Phase II landscape plan and would lend a"mature" look to Phase I, in the meantime. Staff would also consider allowing the overall developer, Cottonwood Properties, to utilize some of the 27 nursery-grown trees in the Rancho Vistoso right-of-way, to fulfill the replacement ratios required by the native plant salvage plan ordinance. Since the Giant site is to be mass-graded, it appears to Staff that there is simply not enough room to satisfy the code's 2:1 tree replacement ratio. GENERAL PLAN COMPLIANCE: The Phase I landscape plan presented for The Plaza at Rancho Vistoso project complies with the General Plan goals and policies in that, "all sides of the building that impact surroundings are coherently designed and treated." The landscape treatment proposed also "incorporates a means of reducing the apparent size and bulk of the building". RECOMMENDATION: Planning Staff recommends approval of Phase I, the Giant Industries facility, landscape plan, with those conditions listed in Exhibit"A" attached herewith. SUGGESTED MOTION: I move to recommend approval of OV12-97-24, The Plaza at Rancho Vistoso, Phase I, landscape plan, with those conditions listed in Exhibit"A"attached herewith. OR I move to recommend approval of OV 12-97-24, The Plaza at Rancho Vistoso, Phase I, landscape plan, with those conditions listed in Exhibit"A" attached herewith and the following added conditions: OR I move to recommend denial of OV 12-97-24, The Plaza at Rancho Vistoso, Phase I, landscape plan, finding that: ATTACHMENTS 1. Exhibit"A"—Suggested Conditions of Approval (Landscape plans and native plant salvage plans all included in one packet) 2 n 2 A � u D y y T 29y • m n 2 2 r- H y T • • n A Rp .F. . t . :. '1--"f..•.....:,.-.-.....\i..•r.::::'•.':-.: ./---- --------'s..''''. -2'..:-7.._"it rT'1 vorm...14:; _I:..viair__._.T..____.4,rli:jr. a.::,_,..4:..__.--vimpor...,._.:_.:...,..... ,2;: 0-'''..__,35_,:.-sh:63(7..:--.-s.:.2 7.- --.._,:ss.:.:.::;;-- .'''..'-'.... 1"----L- I.'' 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