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HomeMy WebLinkAboutPackets - Council Packets (1616) AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION AND *BOARD OF DIRECTORS FOR ORO VALLEY WATER IMPROVEMENT DISTRICT NO. 1 MEETING JUNE 17, 1998 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION AT OR AFTER 6:00 P.M. CALL TO ORDER ROLL CALL EXECUTIVE SESSION AT OR AFTER 6:00 P.M. Pursuant to ARS 38-431.03 (A)(3) for consultation with the attorney for the Town for legal advice and ARS 38-431.03 (A)(4) for pending litigation regarding Hudson-Davis Update RESUME REGULAR SESSION AT OR AFTER 7:00 P.M. CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE UPCOMING MEETING ANNOUNCEMENTS - TOWN MANAGER The Mayor and Council may consider and/or take action on the items listed below: ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING CALL TO AUDIENCE - (According to the Arizona Open Meeting Law, the Town Council may only discuss matters listed on the Town Council Agenda. Matters brought up by the public under Call to Audience cannot be discussed by the Town Council as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during Call to Audience, please specify what you wish to discuss when completing the blue speaker card.) 1. CONSENT AGENDA (Consideration and/or possible action) A. Minutes - 05/20/98; 06/08/98 B. Police Report - May 1998 C. Building Codes Activity Report - May 1998 D. Finance Report - April 1998 06/17/98 Agenda, Council Regular Session 2 E. Reappointment of Town Engineer, Town Clerk & Police Chief F. Award of Bid to Lawrence D. Weerts for custodial services at the Town of Oro Valley facilities G. Resolution No. (R)98-37 Authorizing the execution of a roadway and utility easement located within Ram's Canyon Phase 2 subdivision H. OV 12-94-2 Gold Canyon Estates, La Reserve Parcel K. Request for Amendment to Final Plat in regards to grading limits I. Resolution No. (R)98-38 Pima Association of Governments Contract for Professional Service of Inter-Jurisdictional Traffic Signal Coordination 2. CITIZENS PLANNING INSTITUTE (CPI) GRADUATION 3. PUBLIC HEARING-ORDINANCE NO.(0)98-20 AMENDING ORDINANCE(0)89- 13 OF THE CODE OF THE TOWN OF ORO VALLEY, ARIZONA, PROVIDING FOR ANIMAL LICENSING FEE; AND PROVIDING PENALTIES FOR THE VIOLATION THEREOF 4. PUBLIC HEARING -ORDINANCE NO. (0)98-21 REQUEST FOR EXTENSION OF TIME LIMIT FOR OV9-95-3, TANGERINE HEIGHTS CONDITIONAL REZONING UNTIL DECEMBER 19, 1998 5. RESOLUTION NO. (R)98-36 AUTHORIZATION OF THE EXECUTION FOR RENEWAL OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF TUCSON AND TOWN OF ORO VALLEY FOR THE PURPOSES OF PROVIDING MASS TRANSIT TO THE TOWN OF ORO VALLEY (CONTINUED FROM 6-3-98) 6. AWARD OF BID TO G.E. CAPITOL FOR MODULAR OFFICE BUILDING LEASE OF MODULAR BUILDING FOR DEVELOPMENT SERVICES PERSONNEL 7. AUTHORIZATION TO CONTRACT FOR BUILDING IMPROVEMENTS AT ADMINISTRATION BUILDING AND COMMUNITY DEVELOPMENT BUILDING RECESS REGULAR TOWN COUNCIL SESSION CONVENE OVWID #1 BOARD OF DIRECTORS MEETING: 1.* APPROVAL OF METRO DOMESTIC WATER IMPROVEMENT DISTRICT/ORO VALLEY WATER IMPROVEMENT DISTRICT#1 FISCAL YEAR 1998-99 BUDGET ADJOURN OVWID #1 BOARD OF DIRECTORS MEETING RESUME REGULAR TOWN COUNCIL SESSION 8. RESOLUTION NO. (R)98-39 AUTHORIZING THE NEGOTIATION AND 06/17/98 Agenda, Council Regular Session 3 EXECUTION OF A SUBLEASE RENEWAL WITH DEL WEBB'S COVENTRY HOMES OF TUCSON, INC. AND THE NEGOTIATION AND EXECUTION OF A NEW LEASE FOR ADDITIONAL OFFICE SPACE FOR A POLICE SUBSTATION 9. OV12-97-18 AMENDING A CONDITION ON ORO VALLEY RETAIL CENTER (TARGET) DEVELOPMENT PLAN RELATING TO TRAFFIC STUDY 10. ORO VALLEY POLICE DEPARTMENT EMPLOYEE RECOGNITION REQUEST - STATUS REPORT 11. POSSIBLE CANCELLATION OF JULY 1, 1998 TOWN COUNCIL MEETING TOWN MANAGER'S REPORT ENGINEER'S REPORT FINANCE DIRECTOR'S REPORT COMMUNITY DEVELOPMENT DIRECTOR'S REPORT POLICE CHIEF'S REPORT COUNCIL COMMITTEE REPORTS CALL TO AUDIENCE - (According to the Arizona Open Meeting Law, the Town Council may only discuss matters listed on the Town Council Agenda. Matters brought up by the public under Call to Audience cannot be discussed by the Town Council as they have not been placed on the agenda. Any items must be addressed to the whole Council, not a specific member. In order to speak during Call to Audience, please specify what you wish to discuss when completing the blue speaker card.) ADJOURNMENT POSTED: 06/10/98 4:30 P.M. RG A packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:30 a.m. - 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify Kathryn Cuvelier, Town Clerk, at 297-2591. 06/17/98 Agenda, Council Regular Session 4 Instructions to Speakers Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Town Council during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Town Council on any item(s) on this agenda, please complete a speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during Call to Audience, please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Mayor announces the item(s) on the agenda which you are interested in addressing. 1. Please state your name and address for the record. 2. Speak only on the issue currently being discussed by Council. Please organize your speech, you will only be allowed to address the Council once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During Call to Audience you may address the Council on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. A MINUTES 01 ORO VALLEY TOWN COUNCIL .441/%1‘ REGULAR SESSION MAY 20, 1998 ORO VALLEY COUNCIL CHAMBERS 11,000 N. LA CANADA DRIVE REGULAR SESSION - AT OR AFTER 7:00 P.M. CALL TO ORDER - 7:08 p.m. ROLL CALL PRESENT: Dick Johnson, Mayor Paul Parisi, Vice Mayor Cheryl Skalsky, Council Member EXCUSED: Bill Kautenburger, Council Member Frank Butrico, Council Member PLEDGE OF ALLEGIANCE Mayor Johnson led the audience in the Pledge of Allegiance. UPCOMING MEETING ANNOUNCEMENTS Town Manager Chuck Sweet announced the meetings for the upcoming week. Community Development Director Don Chatfield announced that Coyote Run Transportation Service has been named as the state's outstanding transit provider. He explained that Coyote Run which provides transportation for the elderly and ADA qualified individuals, has been funded entirely through the Local Transportation Assistance Fund (LTAF). Mr. Chatfield stated that John Zukas, Transit Services Administrator of Coyote Run, was recognized by the Arizona Transit Association. Mayor Johnson congratulated Mr. Zukas and presented him with the Outstanding Transit Provider award. REQUEST FOR PRESENTATION TO TOWN COUNCIL BY MARK LEWIS Presentation did not take place. 1. CONSENT AGENDA Mayor Johnson removed Item E from the Consent Agenda. 5/20/98 Minutes, Council Regular Session 2 MOTION: Vice Mayor Parisi MOVED to approve the Consent Agenda, Items A - D, and F - H. Council Member Skalsky SECONDED the motion. ROLL CALL VOTE: Council Member Skalsky - yes Vice Mayor Parisi - yes Mayor Johnson - yes Motion carried, 3 - 0. A. Minutes - 05/06/98 B. Building Safety Department Activity Report - April 1998 C. Ratification of Ordinance (0)98-17 - Amending a condition of translational zoning, Parcel 7D, 8400 N. Oracle Road, Smith Family property D. Approval of request by Canyon Del Oro High School to contribute $500 towards their trip to compete at the Future Problem Solving Academic Team International Conference at the University of Michigan on June 11 - 15, 1998 E. Resolution No. (R)98-28A Approval of IGA between Arizona Department of Public Safety & Town of Oro Valley to jointly participate in an Arizona State Gang Task Force (PULLED FOR DISCUSSION) F. Design Guidelines: Scope of Work, Consultant Selection, and Technical Advisory Committee G. OV 12-93-4 Bond for Assurance Release for Canada Hills Estates, Lots 48-54 and 79-89 H. OV 12-94-31 Desert Vista - Request for Substitute Assurance Agreement ITEM E: Vice Mayor Parisi explained that a request is being made for an Intergovernmental Agreement (IGA) between the Town's Police Department and the Arizona Department of Public Safety to provide two Oro Valley Police Officers to the Arizona State Gang Task Force. He stated that the Gang Task Force began in September, 1994 and the IGA has been renewed each year. Vice Mayor Parisi explained that the salaries, equipment, benefits, and overtime for the two officers are paid for by the Department of Public Safety through grant monies. Vice Mayor Parisi commended the Police Department for their participation. MOTION: Vice Mayor Parisi MOVED to approve Resolution No. (R)98-28A, providing for the renewal of an Intergovernmental Agreement with the Arizona Department of Public Safety. Council Member Skalsky SECONDED the motion. DISCUSSION: Council Member Skalsky stated that she would like to see the request by the Police Department for an annual meeting between the Police Department and the Town Council placed on the agenda for the next regular Council meeting. 5/20/98 Minutes, Council Regular Session 3 ROLL CALL VOTE: Council Member Skalsky - yes Vice Mayor Parisi - yes Mayor Johnson - yes Motion carried, 3 - 0. 2. RESOLUTION NO. (R)98-29 RENEWAL OF 3 YEAR AGREEMENT WITH METROPOLITAN TUCSON CONVENTION AND VISITOR'S BUREAU Economic Development Administrator Norm Phillips explained that the Town and the Metropolitan Tucson Convention and Visitors Bureau (MTCVB) have entered into financial participation agreements since the inception of the Town's 1% bed tax in April, 1990. He stated that MTCVB promotes tourism in Oro Valley in exchange for 75% of the 1% bed tax. Mr. Phillips explained that the agreements have been for one year with an annual renewal option for two subsequent years. The Town and Bureau have been operating under the 1995-96 agreement with annual renewals. Mr. Phillips stated that the Town's bed tax collections are estimated at $177,000 for fiscal year 1998-99 with 75% of that amount equalling $132,750. He stated that staff recommends approval of Resolution No. (R)98-29 which would adopt a new agreement commencing July 1, 1998 with an annual renewal option through June 30, 2001. Mr. Phillips also stated that some minor updated contract additions have been recommended for inclusion to the financial participation agreement. Pat Tierney, President of MTCVB, addressed the Council and stated that the MTCVB budget is $4 million for fiscal year 1998-99, which will allow them to do much more advertising, programming, and marketing for the area. Jonathan Walker, Vice President of Sales and Marketing for MTCVB, stated Oro Valley's interests are taken seriously at the Bureau. He explained that they currently have up to 923 business leads who have expressed interest into coming to Pima County and Oro Valley. He further explained that with combined efforts with the Sheraton El Conquistador, 44 groups have been brought into Oro Valley which represents approximately 19,000 room nights and translates to about $8 million to the community. Mr. Walker reported that they are working on a strong summer push to bring businesses and groups into the area. He stated that they have enjoyed the partnership with Oro Valley and the Sheraton El Conquistador for the past eight years and look forward to continued success. In answer to a question from Council Member Skalsky, Finance Director David Andrews stated that the option to renew has always been part of the contract. He stated that it is a one year contract with annual renewal options. The updates to the contract address performance measures and increases the number of leads. He further explained that the resolution approves the contract but annual renewal option would come before the Council every year. 5/20/98 Minutes, Council Regular Session 4 MOTION: Vice Mayor Parisi MOVED to approve Resolution No. (R)98-29, approving and authorizing a financial participation agreement with the Metropolitan Tucson Convention and Visitor's Bureau with revisions to the performance measures as proposed by said agency. Council Member Skalsky SECONDED the motion. ROLL CALL VOTE: Council Member Skalsky - yes Vice Mayor Parisi - yes Mayor Johnson - yes Motion carried, 3 - 0. 3. CONTINUED PUBLIC HEARING OV13-98-33 ORO VALLEY RETAIL CENTER (ROONEY RANCH) COMPREHENSIVE SIGN PACKAGE (PROPERTY LOCATED AT THE SOUTHWEST CORNER OF ORACLE ROAD AND NORTH FIRST AVENUE) (CONTINUED FROM MAY 6, 1998) Community Development Director Don Chatfield reported that the Council approved an Economic Development Exemption for the Oro Valley Retail Center which would allow the Council to adopt an alternative sign package for the center if they so desire. He explained that in anticipation of the possible changes, the Planning Staff and the Development Review Board (DRB) have considered a package that was submitted by the Barclay Group (developers of the Target Store.) He stated that they have also received sign package requests from Wells Fargo Bank and Home Depot. Mr. Chatfield reported that the DRB met on March 18 and made a recommendation for approval of an alternative sign package with restrictions. Mr. Chatfield explained that when the Frys Store was developed in 1993 the Town's Sign Code allowed only four color choices. Frys elected to construct their lettering in the copper patina color. He stated that in 1996, the Council approved revisions to the Sign Code which would allow any color lettering; however, one of the requirements of the Code states that once a sign package is established in a center, it must remain consistent and compatible. Mr. Chatfield reviewed a visual presentation of the signs as they would appear in the current Sign Code, the DRB's and staff's recommendations and the applicant's proposal. He stated that the request by the applicants is to allow colors other than the copper patina on the anchor stores. Mr. Chatfield explained that they would keep the copper patina color lettering on the pads (smaller stores). The applicants are also requesting changes to letter height, illumination, and monument signs. Mr. Chatfield stated that the DRB has recommended that if Council elects to allow changes, that the larger anchor stores be allowed a 5 foot sign, not to exceed 500 square feet. He also stated 5/20/98 Minutes, Council Regular Session 5 that DRB recommends that if copper patina lettering is not going to be required on the wall signs, that one common, subdued color be used on the anchor stores across the entire center. DRB has recommended that a "toned-down red" (Pantone 187C) be used. Per the Sign Code, logos would be allowed. Mr. Chatfield discussed illumination of wall signs and stated that by requiring back-lit letters instead of internal illumination, excessive light pollution has been avoided. The current code allows lighting from behind the letters and the logo can be illuminated. He stated that the DRB and staff strongly recommend that the back lighting be white. Mr. Chatfield explained that the current Sign Code allows monument signs to be 5 feet high and p that one is allowed per each street front. He stated that the applicant is requesting three monument signs that are 10 1/2 feet tall with illuminated cabinets. Two monument signs would replace the existing signs and the applicant would like to add one new monument sign near Pusch View Lane. Mr. Chatfield stated that the DRB's and staff's recommendation is that the monument signage on First Avenue should be no more than 6 feet high, with the signs on Oracle g Road being no more than 8 feet in height. He also stated that they are recommending a planter be placed at the base of the monument signs. Council Member Skalsky stated that she stands by the current Sign Code and does not care for the color changes. She stated that it was not hard to see Target Stores from the roadway and she does not feel the Town needs to make any concessions. She stated that the Town has the opportunity to keep the Towns' ambiance that they have been working on for the last ten years. In answer to questions from Council Member Skalsky, Mr. Chatfield explained that staff was not proposingchanges to the Sign Code but were asked to evaluate the proposal. He explained that if Council were to enact an alternative sign package, then the provisions as stated would be acceptable to the DRB and staff. He also stated that a number of factors were considered and staff understands that it is important to the Town's residents that the Town not deviate from a certain Oro Valley quality. Vice Mayor Parisi stated that a year ago, the Arts Board, citizens, and business community worked hard on revising the Sign Code. The changes now allow color in logos. He stated that he felt allowing creativity in the Sign Code was good. Mayor Johnson stated that the signage should be functional and visually pleasing. He stated that as Council evaluates the applicants' proposals, the total perspective of the sign ordinance needs to be looked at. He stated that he felt that the signs should be visible from far enough down the wa hi hthat would allow for early traffic decisions that would provide safe entry into the retail highway center. He stated that the market area for the center would extend south to about Rudasill Road and north to San Manuel which would include many people unfamiliar with Oro Valley. Frank Bangs, Legal Counsel, Barclay Group representing the developer of the Oro Valley Retail Center (Rooney Ranch Center), addressed the Council and thanked staff for their cooperation in 5/20/98 Minutes, Council Regular Session 6 sign package. Mr. Bangs stated that the center is a unique, large development and a comprehensive sign package for the area is appropriate. He stated that the center brings a significant economic benefit to the Town. He stated that Target is asking for a 5 feet, 3 inch logo size, which is 3 inches over the size recommended by DRB and staff. Home Depot is asking for a larger logo size (12 ft. by 12 ft.) to permit the display of their standard logo sign. Mr. Bangs referenced sign colors and illumination. He stated that they would like to use colors in the sign illumination that corresponds to their signs. Mr. Bangs stated that the applicants are requesting that Council allow 10 foot high monument signs instead of 8 feet, with colors to match the wall signs and internal illumination of the logos and text. Paul Bleier, Bleier Industries, representing Home Depot, displayed computer representations of a Home Depot sign depicted with various back lighting scenarios. He stated that Home Depot is requesting a sign package that would allow their orange faced, federal registered trademark. He stated that there could be no deviations from the color, but they can work with staff on other issues such as size and lighting. He also stated that Home Depot is requesting signing on the rear of the building. Mr. Bleier also displayed representations of monument signs and stated that they are requesting a minimum height of 8 foot 6 inch for the monument signs. Mayor Johnson called a recess at 8:28 p.m. The meeting resumed at 8:34 p.m. David Randolph, representing Target, displayed a color chart representing Target's "red" color. He stated that they work in vinyl or acrylic colors. He stated that Target's prototype color is a very muted color and is very close to DRB's and staffs recommended color. Mr. Randolph stated that he can not get the vinyl or acrylic color in Pantone 187C (color as recommended by DRB.) Mr. Randolph explained that Target is asking for 5 feet 3 inches for the bulls eye, and 4 feet 8 inches for the lettering. He stated that the bulls eye is slightly higher because the curvature of the eye would actually make it look smaller if they were exactly the same size. Mr. Randolph also stated that they be allowed face illumination on the bulls eye and lettering. He stated that in absence of face illumination, Target would request red halo illumination as the red light is less obtrusive than white. In answer to a question from Council Member Skalsky, Mr. Chatfield stated that staff recommends white illumination. He stated that complaints were received in the past from citizens regarding glare from red lighting and so staff has stood by the white illumination. Council Member Skalsky stated that she wanted to see Oracle Road Scenic Corridor protected. She stated that Oro Valley is a good place for businesses, but new businesses should come in under Oro Valley's standards. David Jones, representing Wells Fargo Bank, stated that they were asking for less "over all" signage. He stated that while Wells Fargo Bank needs to maintain the integrity of the identity of the bank, they respect the community's values. He stated that they are proposing to reduce the size of the cabinet sign from their normal 56 square feet to 31 square feet. Mr. Jones displayed a color rendition of the signage and stated that they are proposing to incorporate the 5/20/98 Minutes, Council Regular Session 7 copper patina color into their signage to provide consistency in the center. He stated that they would only display the cabinet signage and would do away with lettering on the front of the building. He stated that the illuminated area would be dimmed down to 75% after 10:00 p.m. He further explained that their sign colors are consistent with the Target colors and the copper patina color of the Retail Center and requested Council's approval of the Wells Fargo Bank sign package. Terry Zink, Senior Vice President of Wells Fargo Bank, stated that as a resident of Oro Valley, he is committed to preserving Oro Valley but that it is also important that businesses be able to be identified. He asked that Council approve Wells Fargo Bank's sign proposal as presented. Mayor Johnson opened the public hearing. Mary Glueck, 13 009 N. Meadview Way, stated that the Development Review Board looked at the sign package. It was not looked at as a Sign Code change, but as what would be acceptable to the DRB if changes were allowed for the Retail Center. She stated that the DRB spent many hours on the sign issue for the Retail Center. Ms. Glueck stated that as a resident of Oro Valley, she strongly encouraged that Council deny allowing signage on the back of the buildings. She stated that the retail center backs up to the Town's new proposed linear park and residences. She recommended back illumination for the signs, size of lettering should be in scale with the architecture, and the signage on Oracle Road should be at the main entrance. She recommended that the signage be kept simple and uncluttered. Kenneth Karol, 1194 Boulder Pass, expressed his concerns regarding changing the signs at the Retail Center (Rooney Ranch PAD.) He stated that the Town's image as an upscale image will be finished if changes are allowed. He stated that many other businesses have complied with the sign code by using the copper patina. Mr. Karol stated that many hours have been spent on the Sign Code and he asked that Council stand by the Sign Code. Henry Suozzi, 11733 Mandarin Lane, stated that he supports the current sign code. He stated that it is consistent and applicable for the community. He said that if the Town allows one business to vary the code, then others will ask for changes. He stated that the Town does not need large, brightly lit signs to promote businesses. Mr. Suozzi stated that people frequent stores because the stores provide good products, quality and service, and not because of their signs. Linda Symchek, 12481 N. Granville Way, asked Council to continue their decision on the sign package because many changes have recently been presented to Council. She felt everything had not been reviewed and she did not feel the Sign Code should be changed at the same time the sign package is being reviewed. Richard Feinberg, 1451 E. Triton Place, stated that he moved to Oro Valley for its beauty. He stated than when he moved here, he was willing to drive 30 minutes to such places as Target and Home Depot. He stated that the developers are here to make money, not to make the citizens happy. He stated that changing the sign code did not make sense. People will use the stores 5/20/98 Minutes, Council Regular Session 8 without changing the code. He stated that the developers should conform to Oro Valley's Sign Code. Matt Moutafis, 10707 N. Pomegranate Drive, stated that he has designed corporate logos and sign packages for many large corporations. He stated that the use of logos, their design and placement, has been a big part of his life. Mr. Moutafis referenced the Town's logo and stated that it represents Oro Valley as a special place. He stated that he felt that the Town and the corporate world needed to work together as a partnership and businesses needed to respect the Town and the image the citizens wanted for Oro Valley. Mayor Johnson closed the public hearing. Council Member Skalsky stated that she either wanted to deny or continue the sign package issue. She felt it was a very vital, important issue. She commended Wells Fargo for their proposal and on their willingness to work with the Town. She stated that it was a crucial crossroad for the Town and would set the tone for all businesses. Council Member Skalsky stated that Oro Valley was unique and she wanted the signs to be welcoming. She recommended that the Arts Advisory Board and the Development Review Board work with the developers' graphic artists to provide a pleasing neighborhood center. Vice Mayor Parisi stated that we all want Oro Valley to be unique. He agreed that the signs should not have brightly lit signs, but he felt that the DRB and staff have worked hard on the sign issue. He stated that the Wells Fargo sign proposal blends in well with the area but also has color and is still pleasing. Council Member Skalsky recommended that the sign package be continued to a Study Session and that the Arts Advisory Board be involved. Mayor Johnson stated that the Planning and Zoning Commission is looking at the Sign Code as it relates to high volume areas, commercial areas, etc. He stated that size, color, and function of the area will be studied. MOTION: Council Member Skalsky MOVED to CONTINUE the Oro Valley Retail Center Sign Package. Vice Mayor Parisi SECONDED the motion. David Jones, Wells Fargo Bank, stated that their bank is open but has no permanent signage. He asked if Council could separate Wells Fargo from the rest of the center and approve their sign proposal. Council Member Skalsky apologized for the delay and stated that she understood Wells Fargo Bank's frustration. She stated that they would work as fast as possible, but that Council needed to look at the full package. 5/20/98 Minutes, Council Regular Session 9 ROLL CALL VOTE: Council Member Skalsky - yes Vice Mayor Parisi - yes Mayor Johnson - yes Motion to continue carried, 3 - 0. Mayor Johnson recessed the meeting at 9:46 p.m. The meeting resumed at 10:02 p.m. Mayor Johnson moved Agenda Item #10 to follow #3. 10. OV12-98-3 RANCHO VISTOSO, NEIGHBORHOOD 7, PARCEL F, PRELIMINARY PLAT Community Development Director Don Chatfield stated that D.R. Horton Homes has presented a plan for development of Rancho Vistoso, Neighborhood 7, Parcel F. The property is located south of Rancho Vistoso, Neighborhood 7, Unit 1, east of Coyote Ridge. He explained that it is a 57.7 acre subdivision and abuts Tangerine Road on the south and Woodburne Avenue on the north and the east. He stated that the density of the project will be 5.9 units per acre, but the zoning that is in place on the property permits up 8 units per acre. Mr. Chatfield stated that the property slopes downward from Woodburne Avenue to Highlands Wash which is a protected riparian habitat that will be preserved as natural open space. He stated that the Planning and Zoning Administrator gave approval for the applicant to adjust some of the open space in order to unify the building site and thus provide for a better overall project. Mr. Chatfield stated that the Development Review Board met on April 14, 1998 and recommended approval of the project with conditions. He stated that the proposal is in compliance with the General Plan Land Use Map which indicates that the property should be developed as Medium Density Residential. Mr. Chatfield explained that staff has recently received concerns from residents to the north of the property regarding the manner in which the project butts up to their subdivision. Concerns include issues about the grade of the trail, the position of different lot sizes, and the different product types. He stated that Mr. Horton has met with citizens and has provided the following concessions: 1. With staff approval, the applicant would relocate 3 lots along the north side of the property between lots 1 -11, to another location on the south side of the property; 2. Limit the lots bordering the property to the north to 1 story residences; 3. Lower the grade of the property to closely match the grade of the adjoining property; and 4. Take 10 feet out of the lots 1 - 11 and put it into the buffer zone making it 30 feet wide. Mr. Chatfield stated that staff would support the adjustments provided that there is an even exchange of open space with said adjustments. 5/20/98 Minutes, Council Regular Session 10 Ryan Bale, Environmental Engineering Consultants representing D.R. Horton Homes, thanked staff and the residents for working with the consultants. He explained that 29.67 acres would be lots and streets leaving 27.992 acres of open space which provides more open space than required by Condition #1 in Exhibit "A" (24.38 acres). He stated that they felt there was room to make modifications to the project as requested by the neighboring residents. He explained that they could place two of the lots from the north side by Lot 35 and one lot by Lot 88. He stated that they would make the lots on the north a little larger which would ultimately affect the open space calculations. Mr. Chatfield stated that the zoning requires that there be 24.38 acres in open space and since the project was providing 27.992 acres in open space, he felt they were very close in the calculations. Mr. Bale agreed that if staff has the flexibility to work with them, they could engineer the project to provide the required open space. Mayor Johnson opened the floor for public comment. Susanne Drolet, 230 W. Marlboro Road, thanked the builders for their concessions. She stated that as a resident of Neighborhood 7, she was concerned about their property values. She was concerned with the design of the lot layout and the value of homes. She asked Council to consider a continuation. David Zich, 181 W. Blackstone Road, stated that they were concerned about the proposed density, the finished grade level of the lots, and the values of the existing parcels. He stated that many of their concerns have been addressed but not all of the people in the subdivision have been notified of the changes. He asked that the concessions agreed to by the developer be part of the preliminary plat approval. Bonnie Weiler, 201 W. Blackstone Road, stated that her concerns were stated by Mr. Zich and she hoped that they can work out the concerns with the developer. Kenn Gordon, 12480 N. Copper Queen Way, stated that his concern was with the lack of information and lack of knowledge as no one received notice of tonight's meeting until Monday, May 18. He thanked the developers for meeting with the neighbors this evening to work out some of the concerns. He stated that all of Neighborhood 7 should be notified of future meetings. Samuel Phillips, 12370 N. Copper Queen Way, stated that he learned of the development in Neighborhood 7 on Monday, May 17. He thanked the developers for meeting with them this evening, but he felt that all the neighbors should be able to meet to address concerns. Paula Abbott, 12700 N. Bandanna Way, stated that many residents of Neighborhood 7 perceive the development to be unacceptable for many reasons. She stated that parcel size, square footage 5/20/98 Minutes, Council Regular Session 11 of the homes and buffer areas were concerns expressed by the residents. Ms. Abbott stated that neighbors were also concerned about protecting the value of their homes. She said that she was happy to see that the residents were able to meet with the builder tonight and make concessions. Mayor Johnson closed the public hearing. In answer to a question from Council Member Skalsky, Mr. Chatfield explained that the zoning allows up to 8 homes per acre and the developer is proposing about 5.9 homes per acre. MOTION: Council Member Skalsky MOVED to approve 0V12-98-03, Rancho Vistoso Neighborhood 7, Parcel F (Vistoso Vistas) Lots 1-179 and Common Areas A & B, Preliminary Plat, subject to conditions in Exhibits "A" & "B" including those conditions as read into the record by Mr. Chatfield and that staff has flexibility in enlarging and moving lots. A) 1. The areas to be used for drainage or cut or fill slopes shall not be shown as "natural open space". The remaining natural open space area shall be recalculated and included with the new boundaries on the plat re-submittal. Drainage structures, long with any other encroachment, must be designed to provide for a minimum of 24.38 acres of undisturbed natural open space. 2. Approval from all reviewing agencies shall be required, prior to submission of the Final Plat for review. 3. All landscape buffer yards shall be labeled on the preliminary plat. 4. All Common Areas shall be so labeled on the plat. 5. The entire boundary of Parcel F shall be included on the preliminary plat. 6. The title block on pages 2-5 shall be corrected (the property is Parcel F, not Parcel H.) 7. Lot sizes shall be included on the plat. 8. Typographical errors in the General Notes shall be corrected. 9. The following shall be provided as notes on the preliminary and final plats: • There shall be no encroachment of lot lines or fill slopes into the dedicated natural open space, per this plat. However, a trample zone, not to exceed 5 feet in depth, may be permitted for the purpose of constructing perimeter walls on individual lots abutting the natural open space. • Temporary fencing shall be erected to protect all open space areas, prior to any site disturbance. The type and location of the fencing shall be approved by the Town's Zoning Inspector. 10. All conditions listed above shall be addressed in a revised preliminary plat, submitted prior to submittal of the Final Plat for staff review. ADDITIONAL CONDITIONS (As read by Mr. Chatfield): 1. With staff approval, the applicant would relocate 3 lots along the north side of the property between lots 1 -11, to another location on the south side of the property. 2. Limit the lots bordering the property to the north to 1 story residences. 3. Lower the grade of the property to closely match the grade of the adjoining property. 5/20/98 Minutes, Council Regular Session 12 4. Take 10 feet out of the lots 1 - 11 and put it into the buffer zone making it 30 feet wide. B) 1. The applicant shall continue to work with the Department of Public Works staff to resolve drainage issues and make those revisions requested by the Department of Public Works staff. 2. On the appropriate plat sheet, a specification or reference call-out for the retention basin weir shall be provided. 3. The Q100 value for drainage within the street right-of-way in the vicinity of Lot 33 shall be shown on the appropriate plat sheet. 4. The Q100 water surface elevation (WSEL) shall be calculated for those areas where the Q100 value in the street exceeds 50 cfs. The WSELs shall be shown on the appropriate plat sheets. 5. Driveway access points for lots at street corners shall be set 20 feet beyond the curve return. Homes on Lots 1, 58, 73, 78, 85, 115, 125, 142, 143, 171 and 172 may need additional road setback to allow for special driveway design to meet the Town Code criteria for driveway access. These setbacks shall be shown on the final plat and improvement plants. 6. That portion of sight visibility triangles (SVTs) lying outside the right-of-way shall be shown on the final plat as sight visibility easements. 7. The sight visibility triangles could significantly impact construction on Lots 124 and 125. The applicant shall advise staff how sight visibility will be maintained in the vicinity of these lots or the lots shall be reconfigured. 8. Construction of Woodburne Avenue per approved plans shall be completed prior to release of lot assurances. 9. At this time, Woodburne Avenue is a private street. Town maintenance of the public streets to be dedicated by this plat shall not take place until said streets have been accepted for maintenance per Town Code and until such time as Woodburne Avenue has been accepted as a public street. 10. Typical sections A-A and B-B on sheet 5 shall also show maximum typical finished slope for areas other than driveways. 11. Revisions to the horizontal road profiles for this plat shall be made during the improvement plan stage. 12. Per COT standard No. 3-01.0, a survey monument shall be provided at the intersection of tangent lines on knuckles. 13. The off-site sewer easement shall be executed and recorded prior to recordation of the final plat. 14. The applicant shall provide appropriate domestic and fire flow water to and within the project. Water supply issues shall be worked out to the satisfaction of the Town of Oro Valley Utility personnel. Necessary easements for water facilities outside of the road right-of- way shall be provided. Vice Mayor Parisi SECONDED the motion. 5/20/98 Minutes, Council Regular Session 13 DISCUSSION: Vice Mayor Parisi stated that he was pleased to see that the neighbors and developer were able to work out the neighbor's concerns. ROLL CALL VOTE: Council Member Skalsky - yes Vice Mayor Parisi - yes Mayor Johnson - yes Motion carried, 3 - 0 4. RESOLUTION NO. (R)98-30 MAKING THAT DOCUMENT ENTITLED "THE 1998 AMENDMENTS TO THE TOWN TAX CODE OF THE TOWN OF ORO VALLEY, ARIZONA" A PUBLIC RECORD MOTION: Council Member Skalsky MOVED to adopt Resolution No. (R)98-30 making that document entitled "The 1998 Amendments to the Town Tax Code of the Town of Oro Valley, Arizona" a public record. Vice Mayor Parisi SECONDED the motion. ROLL CALL VOTE: Council Member Skalsky - yes Vice Mayor Parisi - yes Mayor Johnson - yes Motion carried, 3 - 0. 5. PUBLIC HEARING - ORDINANCE NO. (0)98-18 RELATING TO THE PRIVILEGE LICENSE TAX; ADOPTING "THE 1998 AMENDMENTS TO THE TOWN TAX CODE OF THE TOWN OF ORO VALLEY,ARIZONA" BY REFERENCE; ESTABLISHING AN EFFECTIVE DATE OF JULY 1, 1998 AND PROVIDING PENALTIES FOR VIOLATIONS Finance Director David Andrews stated that all Arizona cities and towns which impose a local sales tax have adopted the Model Cities Tax Code. The Town has adopted the model and incorporated the model language into the Town's Tax Code. He stated that the League of Arizona Cities and Towns coordinates proposed statewide tax code amendments to promote uniformity and tax code compliance throughout the state. Mr. Andrews explained that Ordinance No. (0)98-18 would incorporate the proposed tax code amendments for 1998 into the Town Code. Mayor Johnson opened the public hearing. There being no speakers, the public hearing was closed. 5/20/98 Minutes, Council Regular Session 14 In answer to a question from Vice Mayor Parisi, Mr. Andrews explained that the language that refers to manufacturers, processors and fabricators addresses the definition of clean rooms. MOTION: Vice Mayor Parisi MOVED to approve Ordinance No. (0)98-18 adopting the "1998 amendments to the Town Tax Code of the Town of Oro Valley, Arizona". Council Member Skalsky SECONDED the motion. ROLL CALL VOTE: Council Member Skalsky - yes Vice Mayor Parisi - yes Mayor Johnson - yes Motion carried, 3 - 0. 6. REQUEST FOR PERMISSION FROM ICE CREAM COMPANY TO SELL ICE CREAM IN THE STREETS OF ORO VALLEY IN ACCORDANCE WITH SECTION 8-1- 6 OF THE ORO VALLEY TOWN CODE Town Clerk Kathryn Cuvelier explained that Mr. and Mrs. Leeks have requested a business license to sell ice cream from their truck within the Town of Oro Valley. In accordance with Section 8-1-6 of the Oro Valley Town Code, they must receive permission from the Council. MOTION: Council Member Skalsky MOVED to grant permission to Mr. and Mrs. Gary Leeks to sell ice cream from their truck in the Town of Oro Valley. Vice Mayor Parisi SECONDED the motion. Gary Leeks, 1381 W. Rose Quartz Place, addressed the Council. He stated that the ice cream truck would be in operation from 1:30 - 5:30 p.m. He stated that they play a traditional ice cream chime and do not play loud electronic music. In answer to a question from Mayor Johnson, Mr. Leeks explained that the ice cream is prepackaged and is not subject to sales tax. Town Attorney Tobin Sidles asked for some direction from Council regarding revising the Town Code to address background checks for such sales. He stated that he had no problems with the Leeks but he would suggest that background checks be addressed. Council Member Skalsky directed Mr. Sidles to work with Chief Wolff on amending the Town Code to address such matters. ROLL CALL VOTE: Council Member Skalsky - yes Vice Mayor Parisi - yes Mayor Johnson - yes Motion carried, 3 - 0 5/20/98 Minutes, Council Regular Session 15 7. REQUEST FROM MR. & MRS. G. BELOCK FOR A TEMPORARY WAIVER OF "NO ACCESS EASEMENT" PROPERTY FROM LAMBERT LANE, LOT #45 IN VISTA DEL ORO ESTATES (445 WEST PASEO RIO GRANDE) Town Engineer David Hook stated that Mr. and Mrs. Belock have requested a temporary waiver of the no access easement to their property from Lambert Lane to construct a pool in their back yard. He stated that their has been no neighborhood opposition to the waiver, and staff recommends approval of the request. MOTION: Council Member Skalsky MOVED to approve Mr. and Mrs. Belock's request for temporary access from Lambert Lane to lot 45 in vista del Oro Estates subject to staff recommendations #1 and #2. 1. The Belock's obtain a right-of-way use permit from the Department of Public Works. 2. Access is used only for the purpose of pool construction. Vice Mayor Parisi SECONDED the motion. ROLL CALL VOTE: Council Member Skalsky - yes Vice Mayor Parisi - yes Mayor Johnson - yes Motion carried, 3 - 0 8. RESOLUTION NO. (R)98-31 APPROVAL OF POLICY FOR PRESENTATIONS ON COMPUTER AND OVERHEAD PROJECTOR FOR ALL PLANNING & ZONING, DEVELOPMENT REVIEW BOARD,BOARD OF ADJUSTMENT AND TOWN COUNCIL MEETINGS Community Development Director Don Chatfield stated that the Town's new projection system allows the audience to see maps and displays clearly. He explained that staff has been working toward wider implementation of the use of the video display system. Mr. Chatfield explained that Resolution No. (R)98-31 would direct staff to begin notifying the consultant community and applicants that when they are doing a development project, they would need to provide some media such as a computer diskette or video tape to project the maps on the screen. Council Member Skalsky stated that she felt some applicants would not have the capabilities to create the necessary media to comply with the resolution. She stated that there were no exceptions written into the resolution for these people and she did not want to see undo pressure put on them. 5/20/98 Minutes, Council Regular Session 16 Mr. Chatfield stated that the Town does have a video camera that could be made available to those businesses that might not have the equipment or capability to comply. He further stated that if Council wanted other exemptions, staff could consider those. Mayor Johnson stated that language might be included that would allow the Planning Director some discretion to consider each applicant's needs. He further stated that the over head display does offer the public a better view of the maps, etc. Vice Mayor Parisi stated that the applicants would have the opportunity to use the display system but they should not be required to use it. He felt it is the applicant's responsibility to provide a good presentation but the use of the equipment should be at their discretion. MOTION: Council Member Skalsky MOVED to continue Resolution No. (R)98- 31 until the June 3, 1998 Council meeting. Vice Mayor Parisi SECONDED the motion. ROLL CALL VOTE: Council Member Skalsky - yes Vice Mayor Parisi - yes Mayor Johnson - yes Motion carried, 3 - 0 9. OV12-98-02 STONE CANYON I PRELIMINARY PLAT, LOTS 1-125, COMMON AREAS A & B,RANCHO VISTOSO NEIGHBORHOOD 11, PARCELS AA, AB, AC, AD, AE, C, D, E, M & P Community Development Director Don Chatfield stated that the plat is located in Stone Canyon in the Tortolita Mountain foothills in Neighborhood 11 in Rancho Vistoso. He explained that the Development Review Board reviewed the project on April 14, and recommended approval with conditions. Mr. Chatfield explained that revised conditions address approval from Pima County Wastewater and an adjustment to Condition 8 to have a golf course architect review the setbacks before final plat consideration. He stated that staff recommends approval of the preliminary plat. Charles Hulsey, The WLB Group, representing the applicant, addressed the Town Engineer's Condition #7 and stated that the bike lanes have been eliminated and 5 foot walk ways will be installed. Item #8 addresses the private drive sections serving 4 lots, and they previously asked for 6 lots. He stated that Chief Fink from Golder Ranch Fire Department is in agreement as long as the developer agrees to "sprinkler" all the homes that are built in Neighborhood 11. Mr. Hulsey stated that they are willing to add that as condition on the plat. In answer to a question from Mr. Hulsey, Mr. Chatfield explained that the native plants could be transplanted within all of Rancho Vistoso. He also explained that Condition #5 of Exhibit "A" could include private drive or roadways and utilities. 5/20/98 Minutes, Council Regular Session 17 MOTION: Council Member Skalsky MOVED to approve OV 12-98-2 Stone Canyon I Preliminary Plat, Lots 1-125, Common Areas A and B, Rancho Vistoso Neighborhood 11, Parcels AA, AB, AC, AD, AE, C, D, E, M & P, subject to the conditions in Exhibits "A" and "B" eliminating the reference to the bike paths, clarifying that the salvage is not for just the one site but for all of the Rancho Vistoso area. Vice Mayor Parisi SECONDED the motion. (Exhibits "A" and "B" attached to end of minutes.) ROLL CALL VOTE: Council Member Skalsky - yes Vice Mayor Parisi - yes Mayor Johnson - yes Motion carried, 3 - 0. TOWN MANAGER'S REPORT No report. ENGINEER'S REPORT Town Engineer David Hook reported that the travel lanes on La Canada Drive will be switched over to the east side in order to begin construction on the west side of the road. A neighborhood outreach meeting has been set for May, 21 at 8:00 a.m. in the Council Chambers for updating citizens and businesses on the project. FINANCE DIRECTOR'S REPORT No report. COMMUNITY DEVELOPMENT DIRECTOR'S REPORT No report. POLICE CHIEF'S REPORT Police Chief Wolff reported that the Oro Valley Police Department is taking part in Operation Safe Street for graduation night. He also reported that two cadettes are graduating from CARLOTA (Central Arizona Regional Law Enforcement Officer Training Academy) and have placed 1st and 2nd academically. Chief Wolff also reported that the department is changing the police vehicle logos and will be blue and red in color. 5/20/98 Minutes, Council Regular Session 18 COUNCIL COMMITTEE REPORTS No reports. CALL TO AUDIENCE Hector Conde, 14040 N. Lobelia, stated that he has been working on the Sonoran Desert Protection Plan for Pima County. He explained that a coalition of more than 30 environmental groups has been formed to work with the county to modify their code to be more responsive to environmental needs. Mr. Conde presented the Town Clerk with a copy of the Sonoran Desert Plan and asked that it be distributed to staff for future reference. ADJOURNMENT MOTION: Vice Mayor Parisi MOVED to adjourn at 11:00 p.m. Council Member Skalsky SECONDED the motion. Motion carried, 3 - 0. Respectfully submitted, Roxana Garrity, Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting session of the Town Council of Oro Valley, Arizona held on the 20th day of May, 1998. I further certify that the meeting was duly called and held and that a quorum was present. Dated this day of , 1998 Kathryn E. Cuvelier, CMC Town Clerk Item 9, Exhibit A • REVISED EXHIBIT "A" CONDITIONS OF PRELIMINARY PLAT APPROVAL OV 12-98-2 STONE CANYON I PRELIMINARY PLAT,LOTS 1-125, COMMON AREAS A &B, RANCHO VISTOSO NEIGHBORHOOD 11, PARCELS AA, AB, AC, AD, AE, C,D, E, M&P 1. Notes 33 and 34 shall be revised as follows: 33. Subject to the.limitations established below, only that vegetation shall be removed which is necessary for building pads and accessory uses, roads, driveways, and utilities. All healthy palo verde, mesquite, ironwood, saguaros, and barrel cacti to be removed shall be transplanted on-site for landscaping. 34. Grading on lots equal to or over 36,000 sq. ft. shall be restricted to 20,000 sq. ft., excluding driveways and utilities, to provide for a building envelope. Grading on lots less than 36,000 sq. ft. shall be subject to approval of the Planning and Zoning Administrator. Such building envelopes shall be staked and plant salvage plan submitted and inspected by the Zoning inspector prior to grading. Areas outside these envelopes shall be maintained as natural open space. 2. The following note and notation on the lots shall be added to the plat: access to lots 121-124 shall be located subject to Planning and Zoning Administrator's approval. 3. Average cross slope calculations shall be submitted prior to submission of the Final Plat. 4. A conservation easement shall be placed on protected riparian habitat .as identified on an approved riparian study. A mitigation plan for any areas of encroachment shall be provided with the preliminary plat resubmittal. 5. The 100-foot natural buffer shall be labeled as "natural" open space; and can include private roadways and utilities. 6. General notes shall be corrected as follows: • The area of open space shall be added to the plat. • The minimum lot size shall be included. 7. The boundaries of Parcel AC shall be clarified. 8. A study of proposed reduced golf course setbacks shall be conducted by a registered golf course architect and considered by the DRB and approved by the Council prior to'final plat consideration. 9. Approval of the preliminary plat from Pima County Wastewater Management is required prior to submittal of the final plat. 10. A revised preliminary plat shall be submitted to address all conditions as listed above. 12-98-2/REVTCPP.CON • -._ w.. -. ►-,r^'s.'.;—�.!^t ......_+.n.r.- .~.. :�f "r w-+id`S3ai'J. ::•-rm-',�'.'''1'•.....+s!q.'*?iyfi"^..T.Tc_.f-.•s•-r �—-.-. - ------- Item 9, Exhibit B EXHIBIT"B" Town Council Meeting: May 20, 1998 Town Engineer Conditions for Approval Preliminary Plat: Stone Canyon 1 OV12-98-02 RECOMMENDATIONS Department of Public Works staff has reviewed the Preliminary Plat for this project and has no objections to approval subject to the following conditions: 1. That portion of sight visibility triangles lying outside the right-of-way shall be shown on the final plat as sight visibility easements. 2. One foot(1') no access easements (1' NAE's) are not properly labeled at all locations on all the plat sheets (e.g. lots 25 and 119). The 1' NAE's shall be properly labeled on all the plat sheets. 3. All utilities lying outside of the road right-of-way shall be placed in utility and maintenance easements. 4. Any offsite sewer easements benefiting this property shall be executed and recorded prior to recordation of the final plat. 5. Vistoso Highlands Drive shall be constructed to match the existing section from its current termination to the gated entrance. 6. Any roads proposed for dedication to the public shall be constructed to match the criteria for right-of-way width and street section previously approved for Neighborhoods 12, 11 and 13 in an earlier PAD amendment(Note that the existing right-of-way and pavement section for Vistoso Highlands Drive meet the approved criteria). 7. Pedestrian paths for the proposed private collector/loop section shall be a minimum of 10' wide. The width may be reduced in spots as necessary to accommodate terrain and other field conditions. 8. As permitted in other areas of the Rancho Vistoso PAD, the private drive section shall provide 12 foot lanes and serve a maximum of 6 lots. 9. Parking on local streets having 12 foot lanes shall be prohibit. The applicant shall work with staff to find a mutually acceptable means of informing residents and their guest of this prohibition. 10. At grade or dip road crossings shall meet the Town of Oro Valley Subdivision Street Standards and Floodplain Management Code. However, no at grade or dip road crossings shall be permitted over washes with a Qioo greater than 500 cfs. 11. A final geotechnical report along with a pavement design report shall be provided to DPW staff. 12. General Note#28 shall be revised to reference the correct geotechnical report. 13. The applicants engineer shall ensure that vertical and horizontal street design meets the Town of Oro Valley Subdivision Street Standards. 14. Private streets shall be labeled as such on all plat sheets. 15. Constructed turnarounds shall be provided at all gated entrances to or within this subdivision. The turnarounds shall be designed to accommodate an SU-30 vehicle. 16. Complete survey information for the overall boundary of the plat shall be provided. It appears that portions of the boundary data are missing from some sheets(e.g. east side of sheet 3). 17. At least two ties with survey data to section or quarter corners shall be provided on the plat. 18. All R.O.W and easements to be dedicated by final plat shall be clearly identified on the preliminary plat. 19. Additional emergency access ways or facilities requested by emergency service providers shall be provided. 20. On the preliminary plat sheets, the 100-year discharge and its respective drainage area for both pre-and post-developed flows with a Qi oo value of 50 cfs or greater shall be shown. These shall be placed at upstream and down stream ends of the site. 21. Post development HEC-2 cross-sections shall be shown and labeled the.on the plat. The corresponding 100-year water surface elevation shall be clearly annotated. 22. Post development HEC-2 data sheets shall be provided to DPW staff in a revised drainage report. 23. A table of minimum finished floor elevations for lots adjacent to floodplains shall be provided. The table shall be included in a revised drainage report and on the final plat. 24. Details for all drainage structures, including all wash crossings, shall be provided in a revised drainage report. Locations and specifications regarding these drainage structures shall be shown on the preliminary plat. 25. Location, size, material and design discharge for each of the proposed drainage structures shall be provided in a revised drainage report. 26. Erosion hazard setbacks shall be shown and labeled on an exhibit within the revised drainage report. In addition, these setbacks shall be shown on the preliminary plat. 27. The.drainage report shall be revised to include recommendations and details for the erosion protection at the upstream and downstream ends of the proposed culverts. The calculations shall address scour depths, abutment toe downs, and appropriate calculations for apron sizing. 28. The letters'RV'shall be deleted from general note#23. 29. The applicant shall continue to work with the Oro Valley Water Utility on water supply issues. As much of this new residential development lies within the"H"zone, a new"H"zone booster shall have to be built. To accomplish this, the applicant shall work with the Town to provide the following: • A parcel of land dedicated for this purpose, • 3-phase power to the site, • Waterline infrastructure, • Time frame for when the"H"zone water will be needed. It may be beneficial to the developer and the Town of Oro Valley to explore the idea of a developer built"H"zone booster to be turned over to the Town with the Town reimbursing the developer. 41..„ Town Engineer Word document\TCRPT\TC129802PP ,3 • MINUTES ORO VALLEY TOWN COUNCIL STUDY SESSION JUNE 8, 1998 COUNCIL CHAMBERS 'j 11,000 N. LA CANADA DRIVE (A' FT CALL TO ORDER: 4:10 P.M. PRESENT: Paul Parisi, Vice Mayor Cheryl Skalsky, Council Member Dick Johnson, Council Member Francis LaSala, Council Member EXCUSED: Paul Loomis, Mayor OVERVIEW OF FY 1998-99 TOWN MANAGER'S RECOMMENDED BUDGET Chuck Sweet, Town Manager and David Andrews, Finance Director reviewed the Town Manager's Recommended Budget for FY 1998-99. The budget of$38,864,040 is balanced with a combination of revenues and cash carryforwards and conforms to the Mayor and Council's budgetary policy established by (R)97-03. DISCUSSION OF REVENUE ESTIMATES FOR FY 98-99 Mr. Andrews reviewed the revenue sources and estimates for FY 98-99. Projected revenues reflect an increase of 3.3% over last year. He stated that the Town's cable franchise fee has been increased from 3% to 5%. It was pointed out that if the lottery is repealed by the voters in November, this will have an impact on the amount of L.T.A.F. funds the town receives. Council Member LaSala suggested that the Town may want to look into receiving a grant from T.E.P. for an electric van, if the lottery is repealed by the voters. Since this would have an impact on the Town's Coyote Run Service. Mr. Andrews pointed out that the water revenue estimates are based on 780 new residential customers and a 4.6% rate increase. DISCUSSION OF PROPOSED COMPENSATION AND EMPLOYEE BENEFITS FOR FY 98-99 Mr. Sweet reviewed the proposed changes in staff levels and position classifications. This reflects a net increase of 10.45 positions for a total of 180.20 positions across the various departments and divisions. 06/08/98 Minutes, Council Study Session 2 Mr. Sweet stated the proposed budget contains a COLA of 2%, effective 7-1-98 and a performance merit salary increase of up to 5%, effective on the employees anniversary date. Mr. Sweet stated that changes in employee benefits include an increase in the Town's dependent coverage of health and dental care from 50% to 75% for both two-party and family coverages. This is in addition to the 100% coverage the Town currently provides for all employees. Mr. Sweet also stated that the uniform allowance for all sworn police department personnel will be increased to $900 per year. Council Member Johnson asked about the possibility of a cafeteria plan. He pointed out that some working spouses may be covered by both places of employment and in those cases, that money for health/dental benefits could be given to the employee that is already covered by their spouses' insurance to be invested in a retirement fund. Jeff Grant, Human Resources Director stated that the town has a Section 125 Cafeteria Plan and that the next step is to look at a full cafeteria plan. Mr. Grant will prepare a benefits statement. Council Member Skalsky stated she liked Mr. Johnson's idea of putting money from dual benefits into a retirement plan. Council Member Johnson stated that he would like to see the Town be in the top third of the cities/towns in Arizona as far as salary compensation to its employees so we can recruit and retain the best employees for the Town. He also stated that a Public Relations Specialist for the Town is long overdue. DISCUSSION OF PROPOSED CAPITAL PROJECTS: A. Municipal Facilities Construction Fund Mr. Andrews stated these facilities will be funded through Certificates of Participation Council Member Johnson stated that providing 1 stop service for Community Development is a wise use of the space. Council Member LaSala agreed. Council Member Skalsky left the meeting at 5:10 p.m. B. CDO Riverfront Park Construction Fund Mr. Andrews explained the funding for the CDO Riverfront Park. He stated that the cash advance from the General Fund will be repaid by Pima County bond proceeds via an IGA with Pima County. The park will be built in 2 phases. 06/08/98 Minutes, Council Study Session 3 Council Member Johnson asked staff to explore developing the entire park at the same time instead of building it in 2 phases. He also suggested some type of community involvement, such as a "sod" party for families in the community to participate in the park development. The members of the Council agreed to explore developing the park all at once instead of phasing. C. Library Construction Fund Mr. Sweet stated that $50,000 has been budgeted for a new library possibly at the corner of Naranja and La Canada Drive. He stated that this may involve town funds instead of bond funds. The next budget session will be held at 4:00 p.m. on June 15, 1998. Council Member Johnson expressed the importance of the Town moving into an "electronic network" instead of a "paper network." Study session recessed at 5:30 p.m. Respectfully submitted, Kathryn E. Cuvelier, CMC Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the study session of the Town Council of Oro Valley, Arizona held on the 8th day of June 1998. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 10th day of June , 1998. 6te_z_J- Kathry E. Cuvelier, CMC Town Clerk .7 I 0 �0 I Iiia 2 07 11000 N. La Canada Dr. Oro Valley, Arizona 85737 WERNER S. WOLFF, Chief of Police Phone (520 742-5474 FAX (520) 797-2616 .'.` k ? C to .11:04%," A- O UNDER- ORO VALLEY POLICE DEPARTMENT "INTEGRITY, PRIDE, EXCELLENCE" MEMORANDUM TO: Mayor Loomis and Town Council FROM: Chief Werner S. Wolff DATE: June 8, 1998 RE: Monthly Breakdown of Citations by Violation and Police Activity Summary Attached please find the updates for the month of May, 1998. 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E V H a) a) ..� a a) .4 Q V c «s a) d Qz .. cn E-4 v) Q .C7) 4.'<' ° HH ZO a � � �, H C7 D TOWN OF ORO VALLEY ..... COUNCIL COMMUNICATION MEETING DATE: June 17, 1998 TO: HONORABLE MAYOR& COUNCIL FROM: David L. Andrews, Finance Director SUBJECT: Finance Report For Month Ended April 30, 1998 SUMMARY: Attached to this communication is the Finance Report for the month ended April 30, 1998. GENERAL FUND: Revenues are estimated to exceed expenses by $1,338,078 at fiscal year end. The General Fund's fund balance would increase to $5,901,655. Select points are as follows: > $840,000 is the year-end estimated actual amount for residential building permit fees exceeding budget by 195,000. > Hotel/motel sales tax including bed taxes are up 7% over last year. > Sales tax collections from construction are estimated to exceed budget by $246,000 (17.6%). > State shared revenues are tracking to budget. • Departmental expenditures are tracking to budget. Other Funds > Highway Fund revenues are estimated to exceed expenses by $359,958 primarily due to expenses coming in below budget. > Public Transportation Fund revenues and expenses are tracking to budget. > Townwide roadway impact fees, alternative water impact fees and water connection fees revenues are expected to meet or exceed budget. TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 2 OF 2 Oro Valley Water Utility ➢ Revenues from water sales are estimated to exceed budget by $37,999. ➢ Retained earnings (the measure of cumulative profit/loss) is positive at $455,275 as of April 30. ➢ Capital expenses are below budget. David L. Andrews Finance Director r � Chuck Swet - Town Manager CC: Chuck Sweet, Town Manager All Department Heads Town of Oro Valley GENERAL FUND Budget Compared to Actuals Report Through April 30, 1998 Percentage of Year Completed 10/12=83.3% 1997/98 Percentage . April Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: Local Taxes $ 409,006 $ 2,752,593 _ $ 3,196,000 ' 86.1% State/County Shared 301,067 3,266,206 3,301,000 98.9% r Fines 12,713 155,198 236,000 65.8% Licenses &Permits 117,641 869,235 810,500 107.2% Charges for Services 6,650 195,344 189,850 102.9% Federal Grants 108,160 218,362 268,034 1 81.5% State Grants 3,526 0,696 145,000 68.8% Interest Earnings 32,250 197,474 150,000 131.6% Miscellaneous 8,228 45,796 33,500 136.7% Financing From Leases 33,580 33,580 1 110,000 30.5% Carryforward 3,864,409 TOTAL REVENUES 1,032,821 7,833,484 12,304,293 92.8% EXPENDITURES: Town Council 3,957 48,516 95,348 50.9% Town Clerk 30,019 163,341 229,064 71.3% Magistrate Court 26,243 248,561 278,099 89.4% . Town Manager 27,498 246,059 328,863 74.8% Finance 57,687 352,815 498,163 70.8% Legal 13,231 157,275 1 242,589 64.8% . Planning&Zoning 50,916 410,964 564,582 72.8% Parks&Recreation 71,006 435,962 582,959 74.8% Police 419,068 3,098,826 4,018,654 77.1% Building Safety 34,311 272,496 365,843 ! 74.5% Public Works 16,490 176,268 244,710 72.0% Custodial&Facility Maintenance 5,581 71,459 1 140,659 ' 50.8% General Administration: Operations&Maintenance 27,870 189,285 196,911 96.1% Improvements 8,807 41,078 62,000 66.3% Vehicles & p Eq ui ment - 34,029 30,500 111.6% Transfers to Other Funds - 778,941 778,941 100.0% Contingency/Reserve 3,646,408 TOTAL EXPENDITURES $ 792,684 $ 6,725,875 $ 12,304,293 1 77.7% REVENUES LESS EXPENDITURES $ 240,137 $ 1,107,609 FUND BALANCE AT JULY 1, 1997 $ 4,563,577 CURRENT FUND BALANCE $ 5,671,186 Town of Oro Valley HIGHWAY FUND Budget Compared to Actuals Report Through April 30, 1998 Percentage of Year Completed 10/12=83.3% 1997/98 Percentage April Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: State Shared Fuels Tax $ 129,497 $ 1,030,895 $ 1,514,000 68.1% State and Federal Grants - 25,000 282,000 8.9% Other Revenues 10,434 98,707 33,200 297.3% Financing From Leases - 92,500 165,000 56.1% Carryforward of Fund Balance 800,102 TOTAL REVENUES 139,931 1,247,102 2,794,302 62.5% EXPENDITURES: Personnel 28,313 319,810 421,730 75.8% Operations&Maintenance 32,613 238,600 378,442 63.0% Street Improvements - 137,280 123,000 111.6% Capital Improvements 830 151,232 1,119,500 13.5% Equipment&Vehicles - 141,167 210,800 _ 67.0% Lease Purchase Payments 16,518 44,250 62,430 70.9% Contingency 478,400 TOTAL EXPENDITURES $ 78,274 $ 1,032,339 $ 2,794,302 44.6% REVENUES LESS EXPENDITURES $ 61,657 $ 214,763 FUND BALANCE AT JULY 1, 1997 $ 1,016,534 CURRENT FUND BALANCE $ 1,231,297 • Town of Oro Valley OTHER FUNDS Budget Compared to Actuals Report Through April 30, 1998 Percentage of Year Completed 10/12=83.3% 1997/98 Percentage PUBLIC TRANSPORTATION FUND April Y-T-D Total of Budget Actuals Actuals Budget Completed REVENUES: Local Transportation Assistance Funds $ - $ 132,536 $ 140,000 94.7% Other 1,664 21,753 3,600 604.3% Carryforward of Fund Balance 30,751 TOTAL REVENUES 1,664 154,289 174,351 107.4% EXPENDITURES: Personnel 7,096 59,990 77,862 77.0% Operations&Maintenance 1,553 27,910 44,754 62.4% Equipment - 9,520 10,125 94.0% Contingency 41,610 TOTAL EXPENDITURES $ 8,649 $ 97,420 $ 174,351 73.4% REVENUES LESS EXPENDITURES $ (6,985) $ 5 6,869 FUND BALANCE AT JULY 1,1997 $ 40,971 CURRENT FUND BALANCE $ 97,840 _ 1997/98 Percentage TO WNWIDE ROADWAY DEVELOPMENT April Y-T-D Total of Budget IMPACT FEES Actuals Actuals r Budget Completed REVENUES: Interest-Investments $ 22,360 $ 143,717 $ 50,000 287.4% Development Impact Fees 153,135 983,894 1,000,000 98.4% Transfer from Capital Project Fund - 2,994,525 2,967,978 100.9% TOTAL REVENUES 175,495 4,122,136 4,017,978 102.6% EXPENDITURES: Improvements - - 77,000 0.0% Contingency - - 3,940,978 TOTAL EXPENDITURES $ - $ - $ 4,017,978 0.0% REVENUES LESS EXPENDITURES $ 175,495 $ 4,122,136 FUND BALANCE AT JULY 1, 1997 $ 123,865 CURRENT FUND BALANCE $ 4,246,001 Town of Oro Valley OTHER FUNDS Budget Compared to Actuals Report Through April 30, 1998 Percentage of Year Completed 10/12=83.3% 1997/98 Percentage ALTERNATIVE WATER RESOURCES April Y T-D Total of Budget DEVELOPMENT IMPACT FEES Actuals Actuals Budget Completed REVENUES: Development Impact Fees $ 25,728 $ 252,721 $ 175,500 144.0% Other 2,012 10,649 - 100.0% Carryforward of Fund Balance 112,500 TOTAL REVENUES 27,740 263,370 288,000 91.4% 'EXPENDITURES: Outside Professional Services 5,625 16,372 100,000 16.4% Improvements - - 188,000 TOTAL EXPENDITURES $ 5,625 $ 16,372 $ 288,000 5.7% REVENUES LESS EXPENDITURES $ 22,115 1 $ 246,998 FUND BALANCE AT JULY 1, 1997 $ 141,377 CURRENT FUND BALANCE $ 388,375 1997/98 Percentage ORO VALLEY WATER April Y-T-D Total of Budget CONNECTION FEES Actuals Actuals Budget Completed REVENUES: Connection Fees $ 31,413 $ 307,251 $ 241,250 127.4% Other 2,164 11,443 - 100.0% Carryforward of Fund Balance (59,500) TOTAL REVENUES 33,577 318,694 181,750 175.3% EXPENDITURES: Improvements 406,494 459,964 881,600 52.2% . Contingency - TOTAL EXPENDITURES $ 406,494 $ 459,964 $ 881,600 52.2% REVENUES LESS EXPENDITURES $ (372,917) $ (141,270) FUND BALANCE AT JULY 1, 1997 $ 162,361 CURRENT FUND BALANCE $ 21,091 Town of Oro Valley ORO VALLEY WATER UTILITY Budgeted Income Statement Through April 30, 1998 Percentage of Year Completed 10/12=83.3% 1997/98 Percentage April Y-T-D Total of Budget Actuals Actuals Budget Completed OPERATING REVENUES: Water Revenues $ 315,734 $ 3,213,524 $ 4,079,701 78.8% Other 13,395 158,730 144,400 109.9% TOTAL REVENUES 329,129 3,372,254 4,224,101 79.8% • OPERATING EXPENSES: Cost of sales&services 126,996 1,407,356 1,946,421 72.3% Depreciation&Amortization 95,343 953,432 1,227,141 77.7% TOTAL OPERATING EXPENSES 222,339 2,360,788 3,173,562 74.4% OPERATING INCOME 106,790 1,011,466 1,050,539 96.3% NONOPERATING REVENUES (EXPENSES) _ Interest Income 26,720 210,838 90,000 234.3% Interest Expense 124,481 1,244,813 1,494,100 83.3% TOTAL NONOPERATING REVENUES (EXPENSES) (97,761) (1,033,975) (1,404,100) NET INCOME $ 9,029 $ (22,509) $ (353,561) RETAINED EARNINGS AT July 1, 1997 $ 477,784 $ 477,784 CURRENT RETAINED EARNINGS $ 455,275 I $ 124,223 CAPITAL BUDGET Machinery&Equipment $ 3,086 $ 30,073 $ 30,175 99.7% Improvements - 7,876 - 100.0% Vehicles - 95,210 129,000 73.8% . Meters - 53,159 45,000 118.1% Wells 110,321 172,073 348,000 ' 49.4% Booster Stations 4,850 _ 61,610 360,000 17.1% Transmission/Distribution Main 8,967 125,069 957,000 13.1% Reservoirs - 147,363 354,000 41.6% Hydrants 3,100 3,390 Pl 45,000 7.5% Land - - 35,000 0.0% Structures 2,539 2,539 91,000 2.8% TOTAL CAPITAL BUDGET $ 132,863 $ 698,362 ' $ 2,394,175 29.2% Town of Oro Valley ORO VALLEY WATER UTILITY Statement of Cash Flows Through February 28, 1998 Total Actual Budget Cash at July 1, 1997 $ 3,610,603 $ 2,846,276 Total Cash Collections 4,672,554 4,314,101 Total Cash Payments 4,663,157 4,419,696 Net Change in Cash 9,397 (105,595) Current Cash Balance $ 3,620,000 $ 2,740,681 E TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: 6/17/98 TO: HONORABLE MAYOR AND COUNCIL FROM: Tobin Sidles, Town Attorney SUBJECT: Re-appointment of Town Clerk, Town Engineer and Town Marshal/Police Chief SUMMARY: Arizona Revised Statutes Section 9-237 requires the appointment of Town appointive officers.The term as stated by state statute has been for two years.The Town Officers to be re-appointed are the Town Clerk position, the Town Engineer position and the Town Marshal/Police Chief position.This last legislative session the law was changed to allow Cities and Towns to determine the length of the appointments by the passing of an Ordinance for the Town Code. This is something that the Council may want to consider for the future.However,the last appointment for these positions has expired,and these positions need to be re-appointed.It is respectfully requested that the Council appoint Kathryn Cuvelier as the Town Clerk,Werner Wolff as the Town Marshal/Police Chief,and David Hook as the Town Engineer for another two year period with employment agreements,with the understanding a change in the ordinance may occur sometime in the future necessitating an amendment to these agreements. ATTACHMENTS: Copies of Arizona Revised Statute 9-237 (old)and ARS 9-237(new). FISCAL IMPACT: See salary listings in the proposed Town Budget RECOMMENDATIONS: Acceptance is recommended. SUGGESTED MOTION: I move that we appoint Kathryn Cuvelier as the Town Clerk,Werner Wolff as the Town Marshal/Police Chief and David Hook as the Town Engineer for another two year term with employment agreements,with the understanding that the Town will be looking at adopting an ordinance which may necessitate an amendment to those agreements. or I move that we deny appointing as for the following reasons: Signature of Depart ent Head "L(.0)- Town Manager's Review ...~wry J;� .•'! �-.�. .,,i',,'.•r s § 9-237 ' Art TOWNS I FORM OF GOVERNMENT Note 4 Title 9 € Ch. 2 § 9_236. Mayor; duties 1 r The mayor of the common council shall be the chief executive officer oft e such duties as may be prescribed by law and or i- town, and shall performappoint nan ce. In case of the absence of the mayor the council may one of their number to act in his stead. n that proceedings 1Historical and Statutory Notes c means public to without necessity , Rev.Code 1928, § 377. _ Source: I limits of munici- Civ.Code 1901, § 551. Code 1939, § 16-211. Eley v. Acker(1966) i Civ.Code 1913, § 1837. Library References :Municipal Corporations a 168. 3 WESTLAW Topic No. 268. i C.J.S. Municipal Corporations § 543. a vacancy that f ✓ removal from § 9-237. Appointive officers hall be a legal 1 In addition to the I clerk, town marshal and town encommon council, the officers of every town shall be a town e. ineer, who shall be appointed biennially by g to the election of the the common council at its first regular meeting subsequent council. Historical and Statutory Notes t. Source: Laws 1917, Ch. 51, §§ 1, 3. Rev.Code 1928, § 374. Civ.Code 1901, §§ 546, 550. Code 1939, § 16-208. Civ.Code 1913, §§ 1832, 1836. Notes of Decisions Where common council of incorporated town Authorization by law 1 Compensation 3 unanimously decided that plaintiff be "re- tained" as town's attorney at a salary of $50 a Police protection 4 month, but subsequent minute entry referred to Qualifications for office 2 plaintiff as town's attorney and subsequently his Tort liability 5 salary as town's attorney was raised from$50 to $75 a month, plaintiff was not an "employee" system need not be but was a "public officer"who was required to t in which former 1. Authorization by law be a qualified elector of the town under Const. rp -en. No. 64-14. The officers of an incorporated town are only Art. 7, § 15. Juliani v. Darrow (1941) 58 Ariz. such as the law provides or authorizes the corn- 296, 119 P.2d 565. mon council to create. Findley v. State (1912) 3. Compensation 14 Ariz. 251, 127 P. 716. Councilmen of town had no right under Civ. n council tenders a Code 1913, §§ 1832, 1834, and 1889 (see, now, future, the council 2. Qualifications for office this section and§§ 9-239 and 9-304)to fix their ✓ until the effective own compensation. Terrell v. Town of Tempe Where plaintiff was appointed to the office of z 120, 274 P. 786. rhe resigning mem- (1929) 35 Ari Overruling O .Att . town's attorney by the town council and he too p y charge of office and performed its duties until town was disincor•porated, plaintiff• No. 74-16. laintiff had "color 4. Police protection to supply police protection in of title" to office and he became a "de facto Primary duty is that of the city; sheriff has officer" entitled to compensation for services incorporated area criminal on a county-wide rendered until disincorporation, even though he duty to enforce might include lawcorporated territo- alsoy a t for election was not a resident and qualified elector of town basis, which also applies to theArt. 7, § 15. Juliani v. ry in a city without a police force and to extent y by appointment, as required by Const. Darrow (1941) 58 Ariz. 296, 119 P.2d 565. of sheriff's administrative and budgetary limita- 49 aduurniuwiLmumummouomumuuuuuurnious MA`i-ti,1-1b=' 1.;); .•., t . a k 1 . • N C•00 k /' \5) \id House Engrossed State of Arizona k House of Representatives FILED Forty-third Legislature Second Regular Session Betsey Bayless 1998 Chapter 23 Secretar' of State HOUSE BILL 2188 AN ACT AMENDING SECTION 9 '237, ARIZONA REVISED STATUTES; RELATING TO TOWNS. I Be it enacted by the Legislature of the State of Arizona: 2 Section 1. Section 9-237. Arizona Revised Statutes. is amended to 3 read: 4 9-237. oi nti ve off'ce is S In addition to the common council , the officers of every town shall be 6 a town clerk, town marshal , titd town engineer AND OTHER OFFICERS DEEMED 7 NECESSARY BY THE COMMON COUNCIL, who shall be appointed 8 . . • • 9 AS PROVIDED BY ORDINANCE OF THE TOWN. APPROVED THE GOVERNOR APRIL 29 , 1998 CE FILED IN TEE t OF THE SECRETARY OF STATE APRIL 29 , 1998 TOWN OF ORO VALLEY AIM COUNCIL COMMUNICATION MEETING DATE: June 17, 1998 TO: HONORABLE MAYOR & COUNCIL FROM: Don Chatfield, Community Development Director Ken Lawrence, Parks and Recreation Administrator SUBJECT: Award of bid for custodial maintenance services for Town buildings SUMMARY: For the past 7 months the Town has been using, on a trial basis, a private contractor to provide custodial maintenance services for each Town building. The Town elected to do this primarily as a response to serious inconsistencies and a general lack of dependability demonstrated by previous staff custodians. To date, this arrangement has been informal in nature and only provides a very basic level of service. Recently, Town staff developed and released for advertisement, a formal Request For Proposal bid document to area private custodial services contractors. This RFP suggests the successful contractor provide, on an annual basis, a more intensive level of service than what is currently being provided with increased tasks, frequencies, and more attention given to the quality of work performed. On May 14, 1998, bids were opened and read aloud in the Town Hall Administrative Conference Room for this proposed service. Lawrence D. Weerts Building Maintenance Inc. is the apparent low bidder and the bid is accurate. STAFF RECOMMENDATION: In a meeting with Town staff, Mr. Weerts indicated that the Town would be his primary client and that he would be bringing on two (2) additional employees to take care of the Town's buildings under the expanded terms of the new service agreement. In addition, the new service agreement would include requirements for his company to pass periodic random site inspections and would have more stringent contract compliance provisions. As such, it is staff's recommendation to award the base bid to Lawrence D. Weerts Building Maintenance Inc. FISCAL IMPACT: $48,600 (Base Bid; Custodial and Facility Maintenance Budget) ATTACHMENTS: 1. Summary of bids 2. Bid submittals SUGGESTED MOTION: I make a motion to award the contract for custodial maintenance services for Town buildings to Lawrence D. Weerts Building Maintenance Inc. in the base bid amount of$48,600. 4c;7//:14‘j Parks and Recreation Administrator • ef A' Medi:gs' Department He". IP (314,d _ Town Manager 5202972591 TOWN OF ORO VALLEY F-821 T-209 P-202 TLJN 23 '98 12:2? MINUTES BID OPENING FOR PARKS&RECREATION DEPARTMENT CUSTODIAL MAINTENANCE SERVICES • MAY 14,1998 CALL TO ORDER: 2:11 P.M. Ken Lawrence,Parks&Recreation Administrator PRESENT: Ken Maintenance Lawrence Weerts,Lawrence D.Weerts Building Richard Jackson,Action Janitorial Service Shannon Ritchie,Administrative Secretary c bids were submitted for Custodial Maintenance Services: The following , NAME Law ence D. Weerts Jani-King Ending Maintenance 7A1DRESS 13259 N. Como Drive 325 S Euclid Avenue, Ste 101 � Tucson AZ 85742 T son AZ 85719 1 PHONE (520)297-8'81 (520)745-6555 _ .__..,... �,. YESES BID BOND . BIDVLSTIOIsTNAIRE7 YES YES STEAM CARPET .12 Cents per square oot .12 Cents per squareoot STIgI\/ A ....fir AX FLOOR .25 Cents per square foot .22 Cents per square foot ADI5IfiI ONAL WOR $15.00 per man hour ',14.00 peerour rEMERGENCY WORK $15.00 man hour $22.00 per hour per TOTAL BASE BID ---148,600.40 5,262.00 _ Respectfully Submitted, .....5144,c/KJ401 Shannon Ritchie,Administrative Secretary TOWN OF ORO VALLEY CUSTODIAL MAINTENANCE SERVICES BID FORM TO: Town of Oro Valley 11000 North La Canada Drive Oro Valley,Arizona 85737 • In compliance with the advertisement for bids by the Town of Oro Valley the undersigned Bidder: Having examined the contract documents, work sites, and being familiar with the conditions to be met,hereby submits the following bid for furnishing the material, equipment, labor, and everything necessary for the completion of the work listed at the locations and for the prices set forth herein: 1. Understands that the services provided shall be performed in accordance with all applicable specifications and law; and 2. Has included the required Bid Guarantees; and 3. Understands that award will be made for all Town Buildings listed in this document and 4. Agrees that upon receipt of Notice of Award from the Town of Oro Valley,the Bidder will execute the contract documents and furnish the required bonds and certificates of insurance. The Bidder hereby agrees the bid submitted is for routine custodial maintenance of all Town buildings as indicated by the following schedule(s): 1. BASE BID: LOCATION ANNUAL COST Town Hall Administration Building $ 16,080.00 Magistrates Court Building $ 6,960_00 Community Development ment Building $ 4,800.00 Police Department $ 14,160.00 Engineering Building Total Base Bid $ 48,600.00 28 IL EXTRA WORK • Steam Cleaning Carpets $ .12 cents ---peg hou - per square foot • Stripping and Waxing Floors $ .25 cents ___.per_her-__ per square foot • Additional work consistent with $ 15.00 - per man hour those items listed in Section 4.0 III. EMERGENCY WORK $ 15.00 —_per.hear_-- per man hour / r 1 r 5/12/98 Authorized Signature Date Lawrr n c TL jNpiccrt Rh 1,l ri-fig 297-8981 Company Maintenance Phone 13259 N: Com f lr 1 vp, Tur son, AZ 85742 Address Zip NJA Fax 29 • TOWN OF ORO VALLEY CUSTODIAL MAINTENANCE SERVICES BID FORM TO: Town of Oro Valley 11000 North La Cafiada Drive Oro Valley,Arizona 85737 - In compliance with the advertisement for bids bythe Town . o f Oro Valley the undersigned Bidder. Having examined the contract documents work sites, and being familiar with the conditionsons to be met, hereby submits the following bid forg the material, . necessary for the completion of the work listed at the locationsr equipment, labor, and ev and for the.�pnces set forth heg rein: 1• Understands that the services provided shall be performed in accordance with alllicab specifications and law; and aPP Ie 2. Has included the required Bid Guarantees; and 3. Understands that award will be made for all Town Buildings listed in this document and 4. Agrees that upon receipt of Notice of Award from the Town of Oro Valley, the Bidder will execute the contract documents and furnish the.r uired bonds and certificates � of insurance. The Bidder hereby agrees the bid submitted is. for routine custodial custodial maintenance of all Town buildings as indicated by the followingschedule(s): 1. BASE BID: LOCATION ANNUAL COST Town Hal Administration Building $ 12 , 368 .00 Magistrates Court Building $ 51400 .00 Community Development Building S 5 , 880 .00 6 days/wk Police Department /Annex included , S -26 208.00 Engineering Building 5,406 .00 Total Base Bid S 55 , 262 .00 28 IL EXTRA WORK • Steam Cleaning Carpets $ . 12t per hi/Viper sq.f t . ♦ Stripping and Waxing Floors $ . 22t per bix-p e r sq.f t . ♦ Additional work consistent with $ 14 .00 per hour those items listed in Section 4.0 III. EMERGENCY WORK $ 2 2 _no per hour r 9 /1 5-14-98 • thorized Signature Date ulianna Kimball Jani-Kind ( 520 ) 745-6555 Company Phone 325 S . Euclid Ave . Ste101 85719 Address Zip ( 520) 884-8363 Fax r. 29 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: June 17, 1998 TO: HONORABLE MAYOR& COUNCIL FROM: Steven Faaborg, Civil Engineering Technician SUBJECT: Resolution No. (R)98-37 Authorizing the execution of a roadway and utility easement located within Ram's Canyon Phase 2 subdivision, requested by Cottonwood Properties. SUMMARY: Staff has received a request for the public acceptance of a roadway and utility easement over and across a drainageway belonging to Pima County. The Ram's Canyon Phase 2 subdivision Final Plat was recorded on May 12, 1998 in Book 51 at Page 5. The easement is being given for the purpose of constructing and maintaining a public road and box culvert within the drainageway owned by Pima County. The documents have been reviewed and approved as to content by Department of Public Works staff. The documents have been reviewed and approved as to form by a representative of the Town's legal staff. ATTACHMENTS: Resolution(R)98-37 Roadway and Utility Easement Exhibit"A"Legal Description Sketch Plan for Exhibit"A" FISCAL IMPACT: None. RECOMMENDATIONS: Staff recommends acceptance of this easement. SUGGESTED MOTION: The Town Council may wish to consider one of the following motions: I move to approve Resolution(R)98- 37 Or I move to deny Resolution(R)98- j ep ment - ead i Town anager RESOLUTION NO. (R)98- 37 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, ACCEPTING A ROAD AND UTILITY EASEMENT OVER AND ACROSS A DRAINAGEWAY BELONGING TO PIMA COUNTY. WHEREAS, the Town of Oro Valley, through the Department of Public Works, is responsible for the maintenance of public streets, easements and Rights-of-Way; and WHEREAS, the Ram's Canyon Phase 2 subdivision has dedicated public Rights-of-Way through its plat recorded in Book 51, Page 4; and WHEREAS, the topography and street design of the Ram's Canyon Phase 2 subdivision creates a need for a public Right-of-Way to cross the drainageway belonging to Pima County, Arizona; and WHEREAS, Pima County is willing to grant the necessary easements to the Town of Oro Valley; THEREFORE, BE IT RESOLVED, BY THE MAYOR AND THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: 1. That the Roadway and Utility Easement granted in the attached document is accepted. 2. That the Mayor is authorized to execute the easement on behalf of the Town of Oro Valley. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 17th day of June , 1998. TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Tobin Sidles, Town Attorney Date Date ROADWAY AND UTILITY EASEMENT For valuable consideration, Pima County, a political subdivision of the State of Arizona (Grantor) does hereby convey to the Town of Oro Valley(Grantee)a road and utility easement over and across the property described on the attached Exhibit"A" (the Property). Grantee and its assigns shall have the right to construct and maintain a public road and box culvert within a drainageway owned by Pima County, and to install utility and sewer facilities on the Property and to enter upon the Property for the purpose of maintenance. Grantee hereby agrees to assume responsibility for maintenance and repair of the road and box culvert. By acceptance of this easement, the Grantee hereby agrees to indemnify and save harmless the P Grantor, its successors and assigns, from and against all claims for damages to persons or property arising out of the location, construction, operation, maintenance or repair of its facilities, provided however, Grantee does not hereby indemnify and save harmless Grantor, its successors and assigns, from Grantor's own negligence. Grantor reserves the right, power and privilege to utilize the drainageway, and to collect, convey and drain surface flow and storm waters through the drainageway. Nothing in this easement shall be construed to prevent Grantor from abandoning, altering, improving, repairing or maintaining facilities of County on the Property. The easement shall revert to the Grantor should the Property no longer be used for the specified purposes. All grants, covenants and conditions of this easement shall inure to the benefit of and be binding upon the successors in interest to the parties. Board of SupervisorsApproval: Agent: LC File#: 10,459 Broken Rock Drive RoadwayUtilityEasmnt.LC:js This easement shall not be effective until the acceptance of Grantee is endorsed herein. GRANTOR: Pima County By: Date: STATE OF ARIZONA ) ) ss COUNTY OF PIMA ) The foregoing instrument was acknowledged before me this s day of 1998, by Notary Public My Commission Expires: GRANTEE: By: Date: STATE OF ARIZONA ) ) ss COUNTY OF PIMA ) The foregoing instrument was acknowledged before me this day of 1998, by Notary Public My Commission Expires: Royutilityt.C.is. EXHIBIT A LEGAL DESCRIPTION Thatp ortion of Broken Rock Drive lying within the Pima County drainageway as shown on plat of , Rams Canyon Phase II, a subdivision of Pima County, Arizona, recorded in the County Recorder's office in Book of Maps and Plats at page thereof, together with an additional 15 foot wide striof land adjoining and parallel to each side of the above described roadway. p \ \ \ \ \ \ \ \ \ \ \ \ ,iiiiill \ l \ Ou 'N Ov�N��N I 14O' - liri � WPB � P�PMM�Ppp� $1 1 1 t.00kt- 4$ _ ---1 • • •••• \ • • • : : .: \ _ , • .. . .,.. _____---ri-----0,--- , E • -------- . 012-01414 \ -001' \99-\\1:11113:6°-2 _____..._ • i ti 6. \ )(). _ _ 4.0) v _____ .... --A r...1 c.. 4x 1 ; 1 It_"__ PIMA__ GO�y (1' 14 11.,< �o� 1 j WAp� 8'f 1 ,...:.....: I 0001t4- 45 I. U \I 1 I 11 I 1 \ i i 1 u....----1 1 I I 1i 511'61-0[4 VI/AN OR- )(1-Itsti" A TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: June 17th, 1998 • TO: HONORABLE MAYOR& COUNCIL FROM: David Marsh, Planner I SUBJECT: OV 12-94-2 Gold Canyon Estates, La Reserve Parcel K, Request for Amendment to Final Plat in regards to Grading Limits BACKGROUND: McPiman Associates requests approval of an amendment to the final plat of Gold Canyon Estates,La Reserve,Parcel K. The request involves an increase in grading limits from 4000 square feet to 7000 square feet on ten(10) lots in the Gold Canyon Estates. The previous property owners, Security Builders, received Town Council approval on October 26, 1994 of a final plat for a 10 lot, custom home subdivision located in La Reserve, between Deer Run and Bighorn Point subdivisions. The subject property,which is located in a canyon and slopes steeply downward from east to west, is 7.68 acres in size. It is important to note that the approval of the plat was an issue of considerable concern for the Planning Department, Town Engineer, Development Review Board, and Town Council. The project was reviewed by the DRB on three occasions and sent back for revisions, citing concerns about the impact on the steep slopes by development and encroachment into two 00-year flood zones. The level of concern was significant enough to hire a private environmental specialist to study the feasibility of the project. Town Council approval was ultimately given to the final plat, but not without strict conditions. Development on each lot was limited to the area within the 4,000 square feet grading restriction, including driveways and enclosed yards,and disturbance to the natural topography and vegetation outside of the grading limits was prohibited. In the fall of 1995,the project engineer asked the Town to waive the 4,000 square foot grading requirement for Lots 3, 8, 9 and 10, because there were piles of rock and soil on these lots, which would have to be compacted in order to form a stable building pad. This grading/grubbing operation would encompass an area greater than the 4,000 square foot grading area permitted. This action was approved by Town Council in the form of a Final Plat Amendment on December 6th, 1995. SUMMARY: On May 6th, 1998, McPiman Associates LLC, the new owners of the property, approached the Town of Oro Valley Planning Department requesting that the 4000 square foot grading restrictions placed on all ten (10) lots within the Gold Canyon Estates final plat be amended, and raised to a 7000 square foot grading restriction. The property owner's rationale for such an amendment is based on the opinion that the marketability of the lots within Gold Canyon Estates is greatly diminished due to the 4000 square foot restriction, and the fact that there are no similar restrictions in Parcels O,S,and T, nor in the Wilderness Estates and La Mirada subdivisions. A letter from McPiman Associates outlining their concerns and rationale for such changes is attached. RECOMMENDATION: Planning Staff does not support the developer's request, and this amendment to the final plat condition, given the conditions As the site,and recommends denial,finding that the rationale for the 4000 square feet grading limit is still valid. • TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 3 RATIONALE FOR STAFF RECOMMENDATION: The rationale for the staff recommendation of denial is based on three concerns: the environmentally sensitive nature of the site,the arguments of the applicant,and compliance with the Town of Oro Valley General Plan. The Planning Staff have several concerns about the environmentally sensitive nature of the site, particularly in terms of topography and drainage. The site is located within a canyon, which is faced on three sides by steep slopes, often exceeding 25% in grade on portions of the site. Two 100-year flood zones traverse the site, flowing through lots #6 and #7, and forming the southwestern boundaries of lots #8 and #10. Moreover, it is the view of the Planning Staff that an increase in grading limits would not be practical nor possible on the lots with the exception of lots#4 and#7, which could be expanded to 5 000 square feet. The argument for amendment due to the non-similarity of the grading restrictions on site to adjoining developments is not valid. It is true that the adjoining developments in La Reserve Parcels 0, S, and T, have less stringent grading requirements; however, Gold Canyon Estates requires stricter grading restrictions owing to its location within a canyon, steep slopes often exceeding 25%, and two 100-year flood zones traversing the site, conditions which are not found within adjoining parcels. An increase in grading limits to 7000 square feet will significantly increase the possibility of erosion and flooding on and off site, thus impacting the health and welfare of prospective homeowners onsite, and existing homeowners offsite in adjacent developments. The Planning Staff finds that the proposed plat amendment to increase grading restrictions to 7000 square feet does not conform with the Town of Oro Valley General Plan. Approval of an increased grading limit would not conform to Natural Resource Conservation Element Policy 8.1D,which recommends avoidance of development in flood prone areas, and limits grading practices that contribute to flooding and erosion. The current grading restrictions allow for the integration of built elements with the natural terrain, reduce the physical impact on the hillsides, and encourage innovative site and architectural design,thus making the site a highly desirable and livable development. • 0 TOWN OF ORO VALLEY COUNCIL COMMUNICATION _ Page 3 of 3 SUGGESTED MOTION: The Council may wish to consider one of the following motions: I move to approve an amendment to the conditions of OV 12-94-2, La Reserve, Parcel K, relative to the grading of Lots 1 through 10,with the following added conditions: OR I move to deny the amendment to the conditions of OV 12-94-2,La Reserve,Parcel K, finding that: . Attachments: 1. Location Map 2. Letter from McPiman Associates LLC A - , OsLw._) ' . , ing : Zon. g • d. 'strator / AV I 1 ii 0 14, . Air,or,11"1 T.V C-• ft ity De :e •'•.,ent Dir ctor lle'- Town Manager F:\OV\OV 12\1994\12-94-2\amdtc.rpt 11,....-Vbe Ni. , - % 8 a 5, ‘7 \. r 4 PUSCH WILDERNESS .•• _ Ck DR. r 37 /S. % Qti41 FOOTHILLS �� `�`' \ 11 PARK .T 41/75 � LA RESERVE APT.'S 111 41 64 BC • � �- tic, RI P'L. i L UCaOGS i // LA ROME DR. J 41/S ,\-BUCK RIDGE OR i ii I IL,-....-- -..-...... ....�Npp� R•G. -.., 1 R ‘ 8 - # .STONEY CANYON iiiii- l 18 17 CORONADO NA • AL • I 40/10 .„, '-'-: Ill • y-- 'RAM'S HI U. - 4 '4�i , . ; - ‘ . s'b --i, l THIS PROJECT .,. _ , i OPIIIIIp.. , Qs, 1 . '7-- f ''... \ - . .-, 4 . Tom,RIDGE { EL SIAsir l RATOSTANDdt z •UNSUB. , -l',1, i .1I N 8K.37 PG.1 CRIMSON CANYON l Mir18 i18 17 • . LOCATION MAP A. -PORTION OF SECTIONS 7 AND 18, ._ -- . T.12S.,R.14E.,G.BSS.R.M., PIMA C OU N TY,AZ . ., `/.J/ ..1/ 1 J LJ i'7• .!'". v...V v J/ -71 1�.J �..P'yj ('.l.JI1 L..{ MePIMAN ASSOCIATES,LLC 1781 Laurel Lane Stern Vista,AZ 85635 May 4, 1998 Mr.Bryant Nodine Administrator Oro Valley Planning and Zoning Oro Valley,AZ 85737 RE; Request for Amendment to Final Plat of Gold Canyon Estates Subdivision Dear Mr.Nodinc: Respectfully request that the current 4,000 square foot grading restrictions placed on the ten(10)lots in Gold Canyon Estates be amended,and raised to a 7,000 square foot grading restriction. The undersigned believes this request is frilly justified by the following cogent reasons: a. There is currently no similar grading restriction on Parcels"0","S",and"'T",or in Wilderness Estates and La Mirada subdivisions according to Melissa Shaw of your office_ b. This restriction has significantly impacted on our ability to market the lots to prospective buyers, the majority of whore desire to build considerably larger homes that the 4,000 square foot grading restriction would allow. Our lots,therefore,are not competitive with comparable lots in the area of La Reserve when encompasses Gold Canyon Estates. This further impacts negatively on the market value of the lots. • c_ We complied have faithfullycomm lied with all the requirements levied on us by Oro Valley,which not only delayed completion of the subdivision,but also skyrocketed development costs. In so doing, however,we eliminated an obvious"eyesore"parcel of land in La Reserve,and converted it into a subdivision aesthetically compatible with the rest of La Reserve. AtCE1VED MAY - b 1998 Irwin nt Oro Valley • VO/V../ i i-t. d. I,therefore,feel that this request for an amendment to the plat is fully justified under the circumstances. Your approval thereof would be greatly appreciated and serve the best interest of all concerned. Sincerely, 'Cl;ktol AMEDEO R. P NO Managing Partner McPIMAN ASSOCIATES,LLC gio DISTRIBUTED TO: OR riTOWN MANAGER SLE woe Cf(COUNCIL El DEFT HEADS ar6THER 2700 FRY BLVD., E A-7 \\11// SIElii-MAtflorzoimk85635 R ; (520) 458.9594 7 FAX (520) 458-2362 1 TT 5100 S. ALVERNON WAY :r. ,r TUCSON. ARIZONA 89 706 (520) 748-0188 FAX (520) 748-8975 June 15, 1'998 Town of Oro Valley Attn: Linda Thompson R e: Item H (0V12-94-2) !��_�}�_j f}+�{�jt-s-j-r������ �� •�� .� iL�L TOV At this time we are asking for a continuence of the above mention project. We are in the process of revaluating the project. • or - _ eject = - -tor KR 8 G •mpanies, Inc. RT/it ARIZONA CONTRACTORS LICENSE NUMBERS:041454-006;069882-009;071507-006;0998746 1 .., TOWN OF ORO VALLEY COiTNCIL COMMUNICATION MEETING DATE: June 17, 1998 TO: HONORABLE MAYOR& COUNCIL FROM: David G. Hook, P.E. Town Engineer SUBJECT: Resolution (R) 98- 38 , a resolution authorizing execution of a contract with Pima Association of Governments for Professional Service of Inter- Jurisdictional Traffic Signal Coordination SUMMARY: The Arizona Department of Transportation has made available to PAG a $400,000.00 grant to be used over the next two years for completing the expansion of the current regional traffic signal coordination system. The Town of Oro Valley, the City of Tucson, Arizona Department of Transportation (ADOT), Pima County and adjoining cities and towns have been in a partnership to provide "seamless" traffic signal operation across jurisdictional boundaries since the early 1990's. This program's goal is to expand the current operation to place all of the traffic signals in the Greater Tucson Metropolitan Valley into a fully coordinated system over the next two years. It will provide the opportunity to broaden coordination and cooperation for improved air quality, communication technologies, reduced propensity for accidents and decreased travel time. This contract will provide 100% reimbursable grant funds to incorporate the signal at Lambert Lane/La Canada Drive and the proposed signal at Tangerine Road/La Canada Drive into the coordinated traffic signal system. Total reimbursement for work performed shall not exceed the sum of$4,355.00. The City of Tucson at no cost to the Town will furnish the electronic control circuits for the project. ATTACHMENTS: 1. Resolution(R) 98-38 2. Pima Association of Governments Contract for Professional Service for Inter jurisdictional Traffic Signal Coordination FISCAL IMPACT: There is no budgetary impact upon the Town of Oro Valley. All expenses are reimbursed by the PAG grant in accordance with the PAG Contract. RECOMMENDATIONS: The Public Works Department staff has reviewed the proposed contract and recommends its approval. TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 2 OF 2 SUGGESTED MOTION: The Town Council may wish to consider one of the following motions. I move to approve Resolution (R) 98- 38 authorizing the Town enter into the contract with the Pima Association of Governments for Traffic Signal Coordination. or I move to deny Resolution(R) 98- 38 C.---- /J-C` 116 4 D-: ient Hea wr, Town Manager RESOLOUTION NO. (R)98- 38 A RESOLOUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING EXECUTION OF A CONTRACT WITH THE PIMA ASSOCIATION OF GOVERNMENTS FOR PROFESSIONAL SERVICE OF INTER-JURISDICTIONAL TRAFFIC SIGNAL COORDINATION. WHEREAS, the Town of Oro Valley, through the Department of Public Works, is responsible for the maintenance of public streets, easements and Rights —of— Way, and traffic signals; and WHEREAS, the Arizona Department of Transportation has made available a grant to the Pima Association of Governments for completion of the expansion of the current regional traffic signal coordination system; and WHEREAS, the Pima Association of Governments has proposed a contract with the Town of Oro Valley to fund the incorporation of the Town's traffic signals into this regional traffic signal coordination system. THEREFORE, BE IT RESOLVED, BY THE MAYOR AND THE TOWN COUNCIL OF ORO VALLEY, ARIZONA: 1. That the proposed contract with Pima Association of Governments be accepted. 2. That the Mayor is authorized to execute the contract on behalf of the Town of Oro Valley. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this Jim day of JUNE , 1998. TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor ATTEST: APPROVED AS TO FORM: Kathryn E. Cuvelier, Town Clerk Tobin Sidles, Town Attorney Date Date PAG Contract: PIMA ASSOCIATION OF GOVERMENTS CONTRACT FOR PROFESSIONAL SERVICE OF INTER-JURISDICTIONAL TRAFFIC SIGNAL COORDINATION CONTRACT This Contract, made and entered into this day of , 1998, by and between the Pima Association of Governments (hereinafter called"PAG") and the Town of Oro Valley (hereinafter called "the Town"). RECITAL WHEREAS, the Arizona Department of Transportation has made available to PAG $135,000 for use in FY 1997-98 and$65,000 for use in FY 1998-99 for assisting with the expansion of the regional traffic signal coordination system; and WHEREAS, the Fiscal Year 1998-1999 Overall Work Program contains a work element (604.10) relating to the expansion of the regional traffic signal coordination system; and WHEREAS, PAG requires services as specified in this Contract; and WHEREAS, PAG desires to employ the Town to perform professional services as specified in the Contract in direct relation to expansion of regional traffic signal coordination. AGREEMENT NOW, THEREFORE, for and in consideration of the mutual covenants and conditions hereinafter contained, PAG does hereby employ the Town and the Town does hereby accept employment in accordance with the covenants and conditions which follow. SCOPE OF SERVICES The Town shall perform those work activities specified in the Scope of Services as described in Appendix A and outlined in the FY 1998-99 Overall Work Program element 604.10 (included as Appendix B) dated February 4, 1998, included herein by reference, during the period of July 1, 1998 through June 30, 1999. Changes to the Scope of Services and consequently to the Overall Work Program or budget shall be agreed to in writing by both parties to this Agreement. CONTRACT AMENDMENTS The Contract shall be modified only by a written Contract amendment signed by the PAG Executive Director and persons duly authorized to enter in contracts on behalf of the Town. TERM OF AGREEMENT The initial term of this agreement shall be July 1, 1998 through June 30, 1999. The agreement may be extended for additional periods, by formal Contract amendment, subject to the availability of additional funds from the Arizona Department of Transportation. COMPENSATION 1. The method of payment for this Contract is Cost Reimbursement. Total compensation for work performed shall not exceed the sum of $4,355. 2. PAG shall pay the Town in full for authorized costs incurred under this agreement upon the completion of services contained in the Scope of Services. The method and schedule of payment is subject to the requirements and restrictions of PAG and its funding agencies. Upon satisfactory delivery of products, services, and goods as described in the Scope of Services, PAG will pay the Town one hundred per cent (100%) of the dollar sum of currently certified invoice(s) within 30 days of acceptance of said invoice(s). When invoice(s) totaling ninety per cent (90%) of the total agreed to compensation have been submitted, certified and paid, PAG will make no further payments to the Town until PAG and the Town mutually agree that all services to be provided, as described in the Scope of Services, have been totally and satisfactorily completed. When said mutual agreement is reached, the Town may invoice PAG, documented in accordance with the Contract, for the difference between the 90 % of the compensation previously paid and the total agreed to compensation i.e.,ten per cent (10%) retention. 3. In the event this Contract is abandoned or terminated prior to its completion,the Town will be compensated for work performed up to the effective date of termination. The PAG Executive Director after consideration of allowable costs incurred by the Town as specified in the Scope of Services,will determine an amount to be paid to the Town as a fair and equitable settlement. KEY PERSONNEL The Town shall provide the name of the principal contact person to PAG's Project Manager. The person so named shall serve as the contact person for the life of the Contract, with no permanent or temporary substitutions made unless approved by PAG in writing and in advance of such change. TERMINATION PAG, upon certification of the PAG Executive Director, without prejudice to any other right or remedy, and after giving the Town ten (10) working days written notice, may terminate the Contract with the Town as to all work or any part thereof. If this Contract is so terminated, the Town will be compensated for work performed up to the effective date of termination. INSURANCE The Town agrees to obtain or maintain insurance as noted below and keep such coverage in force throughout the life of the Contract. All policies must contain endorsement providing that written notice be given to PAG at least ten (10) calendar days prior to termination, cancellation, or reduction in coverage in any policy. The professional liability insurance policy shall include PAG as an additional insured with respect to liability arising out of the Contract. The Town agrees that such insurance will be primary and that any insurance carried by PAG will be excess and not contributing. Insurance required: Coverage Afforded Limits of Liability Workman's Compensation $ 100,000 Employees Liability Professional Liability $ 500,000 (Errors and Omissions) General Liability $ 500,000 RETENTION OF RECORDS AND AUDIT The Town and any subcontractor, shall retain all books, accounts, reports, files and other records relating to this Contract for a period of five years from completion of the Contract. Such records shall be subject to audit and inspection at any reasonable time during the term of the Contract or within five years after completion thereof, as provided by ARS 35-214. ARBITRATION It is understood and agreed that no provision of the Contract relating to arbitration or requiring arbitration, shall apply to or be binding upon PAG except by PAG's express written consent given subsequent to execution of the Contract. However, at PAG's sole option, or by other means expressly approved by PAG, disputes may be resolved through arbitration. The dispute shall be resolved as provided for in ARS Section 12-1501 et seq. The Town shall continue to render the services required by the Contract without interruption, notwithstanding the provisions of this section. APPLICABLE LAW The Contract shall be covered by the uniform Commercial Code. PAG and the Town shall have all remedies each by said Code, as adopted by the State of Arizona; except as otherwise provided in this Contract or in laws pertaining specifically to PAG. The Contract shall be governed by the laws pertaining to the State of Arizona, and suits pertaining to this Contract shall be brought only in Federal or State courts in the State of Arizona. FORCE MAJEURE Except for payment of sums due, neither party shall be liable to the other nor deemed in default under this Contract if and to the extent that such party's performance is prevented by reason of Force Majeure. The term "Force Majeure" means an occurrence that is beyond the control of the party affected and occurs without fault or negligence. Force Majeure shall not include late performance by subconsultant unless the delay arises out of Force Majeure occurrence in accordance with this Force Majeure term and condition. If either party is delayed at any time in the progress of the work by Force Majeure, the delayed party shall notify the other party in writing of such delay, as soon as is practical of the occurrence thereof and shall specify the causes of such delay in such notice. Such notice shall be hand-delivered or mailed certified return receipt and shall make a specific reference to this article, thereby invoking its provisions. The delayed party shall cause such delay to cease as soon as practicable and shall notify the other party in writing when it has done so. The time of completion shall be extended by Contract modification for a period of time equal to the time that results or effects of such delay prevent the delayed party from performing in accordance with the Contract. AFIRMATIVE ACTION PROVISIONS The Town agrees to abide by the PAG affirmative action policies as stated in PAG Resolution # 84-4, dated November 21, 1984 included in the Personnel Policies of the Pima Association of Governments as approved by the PAG Regional Council on November 21, 1984. AMERICANS WITH DISABILITIES ACT The Town shall comply with all applicable provisions of the Americans With Disabilities Act (Public Law 101-336, 42 U.S.C. 12101-12213) and applicable federal regulations under this Act. SIGNATURE PAGE Funding for this Contract is being provided by the Arizona Department of Transportation. PAG has no funds of its own to pay for the work being done under this Contract, and therefore is not obligated to pay the Town until PAG receives payment from the funding agency. Costs incurred by the Town as a result of any changes by PAG and/or by the Town outside the general Scope of this Contract will not be allowed for reimbursement under this Contract unless these changes and related costs have been approved by PAG in writing prior to incurring the costs. AUTHORIZATION FOR THIS CONTRACT PAG Regional Council Authorized Execution of Contract on M4'Y V- , 1998. IN WITNESS WHEREOF,the parties hereto have executed this Contract on , 1998. PIMA ASSOCIATION OF GOVERNMENTS TOWN OF ORO VALLEY :--7-Lf.Y- By Date Date As PAG Regional Council Authorized Signature for Chairman and Not Personally APPROVED AS TO FORM: - 4_(e( —. C4. CI g'' 'PAG Legal Counsel Date APPENDIX A Inter-jurisdictional Traffic Signal Coordination for the Greater Tucson Metropolitan Area to Improve Traffic Operations and Air Quality (Includes Town of Oro Valley signals identified for FY 1998-99 and FY 1999-2000) Background The City of Tucson, Arizona Department of Transportation,Pima County, and South Tucson have been in partnership to provide a"seamless"traffic signal operation across jurisdictional boundaries since the early 1990's. The partnership has resulted in the interconnection of traffic signals, in and adjacent to the City of Tucson, into a single central coordinated operation. The central hub of the traffic signal interconnect system is the City of Tucson Traffic Management Center. The Center's computer provides the necessary coordination"pulse" to the signals at the intersections regardless of the governmental agency responsible for the timing, maintenance, and operation of the intersection traffic signal. Each jurisdiction maintains full responsibility and control for their intersection traffic signals. The coordination pulse's sole purpose is to allow the governmental jurisdiction responsible for the intersection to operate the traffic signal controller equipment in a coordinated mode with other traffic signal controllers and allow for the monitoring of the traffic signal operation. Thus, drivers moving within and from one governmental authority to another can pass through a system of traffic signals whose timing is coordinated to give the mathematically best possible flows to reduce delay and accidents and to improve air quality. Traffic Signal Timing Basically, all of the traffic signals in the City of Tucson are in the coordinated system. In addition, all of the Arizona Department of Transportation, Pima County, and South Tucson signals, contiguous to the city limits, are also in the system. Arrangements are currently underway to provide the identical service to the Towns of Manana and Oro Valley. The coordination of the signal timing, along the major arterials serving the region, has historically reduced delay, improved air quality, and reduced accidents. Also, the integrated signal system has an emergency alert system to notify each governmental jurisdiction of traffic signal failures within a few seconds of the signal's failure. The emergency alert system provides for quicker emergency response and equipment repair of intersections with failed signals. Corridor Instrumentation In addition to the "seamless" interconnection of the traffic signals, the City, in conjunction with the Federal Highway Administration and the University of Arizona, is working on advanced technology to develop "smart corridors of signals" that can change the traffic signal timing to meet forecasted traffic flows beyond the current technology of vehicle actuation and time of day operations. The system is called "RHODES" and the software will be under test in Tucson. Integration of Traffic Operations Centers As noted above, the signals of all the governmental jurisdictions are currently linked via the City of Tucson Traffic Management Center. Soon the Tucson center will also be linked with the Freeway Management Center in Phoenix, providing coordination of intelligent transportation systems regionally. Coordinated signal operations across jurisdictional boundaries and freeways are already in operation. This operation has reduced delay, improved air quality, and provides for quick emergency response to traffic signal incidents by emergency crews. Inter-jurisdictional Cooperation The current system in operation can be expanded to encompass all of the traffic signals in the Greater Tucson Metropolitan Area. The City of Tucson and the Town of Marana are working on an arrangement to incorporate all the Town of Marana signals into the central system. Thus, State,Town and County signals can be coordinated along the arterial routes. The Arizona Department of Transportation has already dramatically expanded the number of signals under their control into the central system. The $200,000 grant for fiscal year 98-99 will be used to expand the central system software to interconnect, monitor, and provide emergency alerts to the responsible traffic signal governmental agency of approximately half of the remaining signals in operation in the Greater Tucson Metropolitan Area. Technical Cooperation Each government's technical staff and the Pima Association of Governments have already demonstrated that the systems can be installed within a short time frame. Actions are currently underway to expand the system. The award of the $200,000 grant will allow for the immediate implementation of the system, since most of the engineering details have already been designed. The expansion of the system will allow the expansion of"smart-corridors" throughout the area and especially the arterial systems connected to the Freeway system in Tucson. Work Schedule The proposed schedule is for the existing Intergovernmental Agreements to be expanded to include all the intersections identified above with a(*) in fiscal year 98-99, with all of the remaining signals being interconnected in fiscal year 99-2000. Town of Oro Valley Signals The majority of the signals in the town are included in the State system. There are basically two signals programmed for inclusion in this grant: Lambert Lane/La Canada Drive* Tangerine Road/La Canada Drive Budget Estimate The program is recommended to follow generally the same procedures as the previously completed air quality grant to coordinate traffic signals in the Greater Tucson Metropolitan Area through the Pima Association of Governments. The grant will be used to cover the expenses for the installation of interconnect and emergency monitoring equipment for each jurisdiction. Each signal must also be equipped with an interface unit at a cost of approximately$1,200. Among all jurisdictions, there are a total of 75 existing locations that need to be interconnected, with 36 of those locations identified for interconnect during FY 98-99. Utilizing a cost per intersection estimate under the allocated $200,000 grant allows Town of Oro Valley total expenditures of$4,355. Oro Valley App A 5-98 APPENDIX B CATEGORY 600-Transportation SUBCATEGORY 604-Transportation System Programming, Performance Enhancement and Implementation Pima Association of Governments Thomas L. Swanson Transportation Planning Division Cherie L. Campbell Work Element: 604.10 Traffic Signal Coordination Objective(s): 1. Continue progress on achieving a truly seamless traffic signal coordination system among the jurisdictions of eastern Pima County. 2. Reduce accidents, decrease travel delay and improve air quality. 3. Expand central traffic system software. 4. Improve ability to instantaneously alert jurisdictions to individual traffic signal failures. Product(s): Completely synchronized traffic signal system for area jurisdictions (pending receipt of FY 1999-2000 grant anticipated from the State legislature). Related Work: Intelligent Transportation System Implementation(604.06) Transportation System Data Management(602.02) Metropolitan Transportation Plan(603.03) Transportation Improvement Program(604.01) Website (605.03) Development and Integration of GIS Applications ( ) Anticipated Impact: Quicker response by emergency crew to traffic signal failures and other related incidents. Improved communication technologies. Broadened jurisdictional; coordination and cooperation. Improved air quality, lower propensity for accidents, decreased travel time and shared technology. Task(s): 1. Formally apply for$200,000 appropriation from State Legislature. 2. Develop consensus among participating jurisdictions as to which signals will be added to the synchronized system and in what sequence. 3. As funds become available, begin linking specified signals to the system. 4. In anticipation of additional funds becoming available in State FY 1999- 2000, prepare another application requesting sufficient funds to complete the system. 990WPOrft doc• :/4/9R •PAG FY 1998-19,9 OVERALL WORK PROGRAM•Page 95 TOWN OF ORO VALLEY 2 COUNCIL COMMUNICATION MEETING DATE: June 17, 1998 TO: HONORABLE MAYOR& COUNCIL FROM: Jim Copus, AICP, Senior Planner SUBJECT: GRADUATION OF THE SPRING 1998 CLASS OF THE CITIZEN PLANNING INSTITUTE SUMMARY: • The purpose of the Oro Valley Citizen Planning Institute is to provide Oro Valley residents with an opportunity to learn about current planning and zoning rules and procedures, to demonstrate current practices, and to empower them to become effectively involved in planning decisions. The third Citizen Planning Institute consisted of a 15-hour block of instruction designed to give the participants knowledge of the Oro Valley Planning Department. It consisted of seven interactive classes, which were held approximately every two weeks on Thursday evenings from 6:30 - 8:30 p.m. and one Saturday from 9 a.m. - 12:00 p.m. The instruction was comprehensive and each week a different area of Planning and Zoning was covered. Instruction was provided by Town Staff and outside professional personnel who work in the particular area covered. Presentations were supplemented with demonstrations and eventually with application. Covered in this course of study were such topics as: Guides, Standards, and Regulations; Advance Planning; Current Planning; Planning Neighborhoods; Enforcement; and Public Hearings. Attached herewith is a list of the Spring 1998 Citizen Planning Institute graduates. F:\PROJECTS\CITPLAN\CPIGRAD3.TCC • at lihit11U P : ' 'ng . d Zoning Administrator Communi Def• •ment Di ctor ty (21/"I d Town Manage 1998 CPI Graduates Diane Brewer Don Cox Kevin Graham Harriet Hough • Mark Lewis Debbie Moran Kristen Muench Shannon Ritchie Steve Schoon Maryann Schumacher Kallie Slater Henry Suozzi Hayward Thresher TOWN OF ORO VALLEY 3 COUNCIL COMMUNICATION MEETING DATE: 06/17/98 TO: HONORABLE MAYOR AND COUNCIL FROM: Tobin Sidles, Town Attorney SUBJECT: Ordinance (0) 98- 20 . Pima County Animal Control License fees and charges SUMMARY: Pima County Animal Control has contacted our police department with a new fee rate for dog licenses to take effect July 1.Traditionally,the Town,and other municipalities have not established their own rates,but left this matter to Pima County in order to create standardization. Pima County Animal Control also responds to animal complaints countywide.The last times the rates were changed in the Oro Valley code was in 1989 when it was written. Attached is a copy of the increased revenue expected from the various jurisdictions due to this change. ATTACHMENTS: 1) Ordinance number(0)98- 20 2) Revenue projection sheet FISCAL IMPACT: None to the Town. See the attached sheet for a municipality comparison of increased revenue projections. RECOMMENDATIONS: Acceptance is recommended. SUGGESTED MOTION: I move that we accept Ordinance number(0)98- 20 or I move that we deny Ordinance number(0)98- 20 ------ i ./iL4�'�1it �K � -ZZ/ , Signature of Depart,.. •nt Head i . / / 0 own Manager's Review ORDINANCE NO. (0)98-20 AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AMENDING ORDINANCE(0) 89-13, OF THE CODE OF THE TOWN OF ORO VALLEY, ARIZONA, PROVIDING FOR ANIMAL LICENSING FEES; AND PROVIDING PENALTIES FOR THE VIOLATION THEREOF. WHEREAS, the Mayor and Town Council of the Town of Oro Valley upon review of the animal control code and in conjunction with Pima County Animal Control has determined that it is necessary to impose increased fees in order to provide animal control services; and WHEREAS, the Town Council has determined that the imposition of an animal control ordinance provides for the safety of the Town citizens and is within the powers delegated to it by the state, and wishes to do so to further provide for the public health, safety and welfare of the citizens of the Town of Oro Valley; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: SECTION 1: That ordinance (0)89-13 be amended as follows: B. VACCINATIONS/LICENSES 5. (d) License fees (i) No license shall be issued until the payment of a license fee of eight dollars ($8.00) has been made. A late fee for both altered and unaltered dogs may be charged by Pima County Animal Control for a penalty of up to five dollars ($5.00)a (ii) Exceptions: (a) The license fee for all unneutered or unaltered dogs less than ten years old and medically able to undergo neutering shall be twenty dollars ($20.00) except for those dogs owned by persons licensed in the business of dog breeding, or official police K-9 dogs. Any person who has paid the twenty dollar ($20.00) license fee who presents a certificate from a veterinarian showing the dog has been subsequently neutered shall be entitled to a rebate as established by Pima County Animal Control. Pima County Animal Control also has the authority to establish a late fee penalty of up to five dollars($5.00) (b) The license fee for persons 65 years or more shall be six dollars ($6.00) for neutered or altered dogs and twelve dollars ($12.00) for unneutered dogs. Any person who has paid the twelve dollar license fee who presents a certificate from a veterinarian showing that the dog has subsequently been neutered shall be entitled to a rebate for an amount as established by Pima County Animal Control. Pima County Animal Control also has the authority to establish a late fee penalty of up to five dollars ($5.00). SECTION 2: All ordinances and parts of ordinances in conflict with the provisions of this ordinance are hereby repealed, effective as of the effective date of this ordinance. SECTION 3: Repeal of all ordinances and parts of ordinances in conflict with the provisions set forth herein does not affect rights and duties that have matured or penalties that were incurred and proceedings that were begun before the effective date of the repeal. SECTION 4: If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this _ day of JUNE , 1998 Paul H. Loomis, Mayor ATTEST: Kathryn Cuvelier, Town Clerk APPROVED AS TO FORM: Tobin Sidles, Town Attorney 2 uo/1u/ 17v VJ: :J t.J-r J!".'GlO UKU \I-LLL` rULJ c. rHl±L U /U 6-02-1998 3:01 PM FROM P IMA AN I MAL CONTROL 520 743 95a 1 P. 1 5 ' J - F I A a i .1 1\0 1 � . ' I 4i.t . Lit 1;14 ��N � ^-' M � - -3, d) 15 "Z,±"r T - - 4> r,z' M 4 $ 2 M le a A '-'''r > E , _ l' w 4 0 4 -'6 ,f, = R .';' • `iiri,._..s,.. • • — 0 w . . cil , )74 ,,f3" kiN tk.N 4\ 1 0 ,,,,,,,,, 2:., 0,.... ,46, x 8,, 1 NI, 4.) ''----'. .4% --,-, 40, z -2 i , • g ! . vl Kr al - (..) 1-s' 4 (.4- fp" fot vt vo t., 14 o6 A ,- 7 'r-; N tia ao E i g Cdi .7) 8 v=3 ik V, . 2 $;"j 48 1 I ' 1 gi r=1. cr, ' . :',11 ' cc?'; .." ri g W "4 LT. `~ • .L.] g U 0F.7.1 co C? 8 c '-' `.2N O tIP � O a tV � -� (.1 -. 4? 40 ;O 04 u"1 OQ rier .A g i* '?..7 -4.8-J A 8 E 3. 2 4' . O O O •-, h- N p 41). g aq a o o (... r-• r, N 43 cp‘ C:' Oa NO w c" No, .v^c I en c-w / 1 771� M 'i m & t ire! iA fro I - ..ap 76 E-4 i r4 _.. .... 04 6 t›.4 `1) A' i� 8 l '12 E b rt Al w A 0 . k. i TOWN OF ORO VALLEY 4 COUNCIL COMMUNICATION MEETING DATE: June 17, 1998 TO: HONORABLE MAYOR& COUNCIL FROM: Jim Copus, AICP, Senior Planner SUBJECT: ORDINANCE No. (0)98-21 , REQUEST FOR EXTENSION OF TIME LIMIT FOR OV9-95-3, TANGERINE HEIGHTS CONDITIONAL REZONING On August 16, 1995, the Mayor and Council approved a conditional rezoning [(0)95-37] for that property known as Tangerine Heights. The subject property, 80 acres in size, is located 1,500 feet east of the La Canada Drive alignment, abutting the north side of Tangerine Road. Tangerine Heights was rezoned from R1-144 to a combination of R1-36 and R1-20 for the purpose of constructing 80 single-family residences at approximately 1 unit to the acre. Based on the Standard Conditions of Rezoning, this conditional zoning had a "life" of two years, or until September 16, 1997, to record a final plat. Subsequent to approval of the rezoning, it was ascertained that an access point from Genessee's project, Wildridge (Rancho de Oro), into Tangerine Heights from the east, was necessary. The Town's Department of Public Works has been working with the two developers in an attempt to secure this required access point and, while the problem is nearly resolved, additional time is needed to complete the paperwork and amend the Tangerine Heights plat to reflect the change. On November 19, 1997 Mr. Dick Maes, representing the property owners, requested that the Town extend the conditional rezoning, even though it had expired, to allow sufficient time to resolve the aforementioned access issue. Mayor and Council granted the applicant a six-month time extension extending the conditional rezoning for Tangerine Heights to June 19, 1998. SUMMARY: The WLB Group, representing the property owners, requests a six month time extension in-order to finalize the Improvement Plans and record the Final Plat. The Improvement Plans have been delayed while the Town pursues condemnation of a small parcel of land, which prevents the access connection between the two subdivisions. Planning staff and the Department of Public Works staff (attached Exhibit "B") have reviewed the applicant's request and have no objections to providing a six-month time extension. GENERAL PLAN COMPLIANCE: The Tangerine Heights project is in compliance with the Town's General Plan Land Use Map,which projects LDR (1.2 units to the acre) development on this parcel. Tangerine Heights, as approved, has a density of 1 Du/ac. Further, the fact that Tangerine Heights is similar to surrounding subdivisions in lot size and housing product type erves to "protect, maintain and enhance the integrity of established residential neighborhoods", a General Plan Housing Element Policy. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 • ZECOMMENDATIONS: Finding that the final plat for this project, currently under review, is in compliance with the proposed rezoning, and that the developer is working diligently with DPW toward resolution of the access problem, Staff recommends that the Tangerine Heights rezoning be given a six month extension, or until December 19, 1998. If a final plat is not recorded on, or prior to, that date,the conditional rezoning shall expire without further legislative action. SUGGESTED MOTION: The Council may wish to consider the following motions: I move to adopt Ordinance No. (0)98 21 , extending the conditional rezoning for Tangerine Heights (0V9-95-3) to December 19, 1998, with the stipulation that a final plat be recorded on or before that date. If recordation has not occurred,the conditional rezoning shall expire without further legislative action. OR .. ...n.. h':3 i•S'. . :r+v . . . 4• I move to adopt Ordinance No. (0)98- 21 , extending the conditional rezoning for Tangerine Heights (0V9-95- 3)to December 19, 1998,with the following amendments: _ • OR move to deny Ordinance No. (0)98-21 , extending the conditional rezoning for Tangerine Heights (0V9-95-3) to December 19, 1998, finding that : ATTACHMENTS: 1. Ordinance No. (0)98- 21 2. Letter of Request. 3. Town Engineers Report. F:OV\OV9\1995\9-95-3\EXT_2TC.RPT .h1 in:es d Zoning Administrator .1 , , ow 4 it Community De = •ment Dir ctor 14 Town Manag.r ORDINANCE NO. (0)98- 21 AN ORDINANCE AMENDING THE EFFECTIVE DATE OF ORDINANCE (0)95-37, ADOPTED AUGUST 16, 1995, WITH AN EFFECTIVE DATE OF SEPTEMBER 16, 1995; SAID ORDINANCE CONDITIONALLY REZONING THAT PROPERTY KNOWN AS TANGERINE HEIGHTS (0V9-95-3) FROM R1-144 (SINGLE FAMILY RESIDENTIAL) TO R1-20, AND R1-36, AND REPEALING ALL ORDINANCES IN CONFLICT HEREWITH. WHEREAS, that certain real property known as Tangerine Heights, approximately 80 acres in size,was rezoned on August 16, 1995 from R1-144 to a combination of R1-20 and R1-36, and WHEREAS, said conditional rezoning became effective on September 16, 1995, with a stipulation that a final plat for the subdivision must be recorded within two years of the effective date, and WHEREAS, said conditional rezoning through Ordinance No.(0)97-3 8 was granted a time extension to June 19, 1998,to allow sufficient time to complete the final plat recordation procedure, and WHEREAS, the applicant has requested, in writing, a six month extension to the conditional rezoning, to December 19, 1998, to allow sufficient time to complete the final plat recordation procedure, NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY: SECTION 1: That the conditional rezoning on that certain real property, known as Tangerine Heights (80 acres), as further depicted on the map, Exhibit "A", is hereby granted a time extension to December 19, 1998 and all conditions applied to the original rezoning, other than the original two year time limit, shall be applicable. SECTION 2: That, if a final plat for Tangerine Heights is not recorded on, or before, December 19, 1998,the zoning on the property shall revert to R1-144 without further legislation. SECTION 3: That all ordinances and parts of ordinances in conflict herewith be and the same are hereby repealed to the extent of such conflict. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona,this 17th day of June , 1998. Paul Loomis,Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Tobin Sidles, Town Attorney Ord. (0) 97-38 EXHIBIT "A" i-- --) . . ...... — 7 p . ..... 1AP i- / - i .7//7////,if - . .: - • I , r• . .f .. t 1 PAD ' _•f / PAD R13E --i' e • i . , . . 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June 5, 1998 Jim Copus Planning & Zoning Department Town of Oro Valley 11,000 N. La Canada Drive Oro Valley, Arizona 85737 Re: 0V12-96-14 Tangerine Heights Final Plat Lots 1-80 Dear Jim, The completion of the above referenced plat is one of the rezoning conditions placed on this project at the time of rezoning. As you may know, the final plat has not yet been completed and WLB respectfully requests that the Town consider a 6 month time extension on this rezoning case. The reason for the delay in completing the final plat is related to the access point linking this project to Rancho de Oro to the east. As you know, the Town has requested that improvement plans be completed prior to the recordation of the final plat. The improvement plans have been delayed while the Town seeks condemnation of a small strip of land, part of Rancho de Oro common area, which prevents the access connection between the two projects. It is my understanding that the conditional zoning on Tangerine Heights is due to expire on June 18, 1998. Please allow this letter to serve as a formal request to extend this conditional zoning for six months in order to allow the resolution of access issues to be completed, the improvement plans to be approved, and the final plat to be recorded. __If you have any questions, please do not hesitate to call us at 881-7480. You consideration of this -,request is appreciated. ço . eve 0iverio, P.E. C' ' . Project Manager Engineering • Planning • Surveying • Urban Design • Landscape Architecture Offices located in Tucson, Phoenix, Las Vegas, and Victor Valley, California 4444 East Broadway • Tucson, Arizona 85711 • (520) 881-7480 • FAX (520) 881-7492 EXHIBIT"B" Town Council Meeting: June 17, 1998 Town Engineer Conditions for Approval Final Plat: Tangerine Heights Deadline Extension OV12-96-14 RECOMMENDATIONS • Department of Public Works staff has reviewed the applicant's request for a Final Plat deadline extension. Due to the timing of the condemnation actions involving access to the subject property, the Department of Public Works Staff has no objections to providing the developer with additional time to finalize the Improvement Plans and record the Final Plat. A six month extension of the Final Plat deadline is acceptable. -Z"" Town Engineer Word document\TCRPT\TC129614FP(EXT) I • • TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: June 17, 1998 TO: HONORABLE MAYOR& COUNCIL FROM: John Zukas, Transit Services Administrator SUBJ: Resolution Number (R) 98-36 , Authorization of the execution for renewal of an Intergovernmental Agreement between the City of Tucson and Town of Oro Valley for the purposes of providing mass transit to the Town of Oro Valley. SUMMARY: In the past (July 1994 through March 1997), the Town of Oro Valley has subsidized the City of Tucson for SunTran service via an intergovernmental agreement. This Intergovernmental Agreement provided the Town of Oro Valley with 7.5 round trips per weekday. The route was along Oracle Road from Magee Road to AlliedSignal Inc. On January8, 1997 apublic hearingwas held regarding the cancellation of SunTran service to the Town of Oro g g Valley. It was decided by the Mayor and Council to no longer subsidize SunTran based on low ridership verses cost of service(average daily ridership was approximately 30 riders per weekday at an annual cost of$38,000/yr). At a special session(January 15, 1997), the Mayor and Council approved a motion to reinstate subsidy for 2 round trips per weekday. This reinstatement was made to allow those using the SunTran service to continue to do so without eliminating the service entirely. Soon after the announcement of reinstatement of the SunTran service to two round trips per weekday, the Town Manager's office was contacted by AlliedSignal Inc. regarding the addition of three more round trips per weekday (five total). It was decided that it would be feasible to provide the additional trips if AlliedSignal would subsidize the additional three. Since AlliedSignal Inc. is not a government entity, they could not enter into the necessary Intergovernmental Agreement with the City of Tucson to provide SunTran service. Therefore, the Town of Oro Valley was and is responsible for Intergovernmental Agreement with the City of Tucson and contract negotiations with AlliedSignal Inc. In reference to the decision made by the Mayor and Council during the joint study session (January 15, 1997), there will be no increased subsidy from the Town of Oro Valley to the City of Tucson for the additional three trips. AlliedSignal Inc. is responsible for 60% of the total SunTran cost, while the Town of Oro Valley is responsible for the remaining 40%. The term of the proposed intergovernmental agreement is for a three-year period from July 1, 1997 through June 30, 2000. This Intergovernmental Agreement will be subject to annual review and negotiation after budget appropriations by both parties. This process requires the approval of the Managers of the Town of Oro Valley and the City of Tucson. From the period of March 8, 1998 to June 30, 1998, AlliedSignal Inc. has contracted with the Town of Oro Valley to subsidize 60% of the total cost of SunTran service, while the Town of Oro Valley has been responsible for the remaining 40%. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2of 2 Summary Continued: The Intergovernmental Agreement before you this evening is now subject to annual renegotiations. Via phone g conversations, through the Town Manager to AlliedSignal Inc.'s Site General Manager - Vicki Panhuise, Ph.D.; AlliedSignal Inc. has given a possible verbal agreement for the first quarter of fiscal year 1998/99. This is the period from July 1, 1998 to September 30, 1998. The requested verification of the outcome pursuant to AlliedSignal's subsidy will be conveyed to the Council by the Town Meeting, June 3, 1998. Currently, the Town staff is pursuing additional funding, via Pima County, on behalf of AlliedSignal Inc. If funding is secured for the remaining three afternoon trips, AlliedSignal Inc. will withdraw from subsidy and Pima County will be the designated subsidizer. The current IGA states that "Modifications of routes and schedules will normally be made at quarterly schedule changes through mutual approval of the City and Town Manager, in writing, following ninety (90) days written notice by either party of its desire to make such changes." Due to the above mentioned paragraph and the current time frame, the Town is under the obligation to subsidize the City of Tucson for SunTran service at least until December 31, 1998. If the you elect to modify the routes back to the Intergovernmental Agreement of two round trips (one trip in the morning and one in the evening) a letter must be sent pursuant to this no later than September 30, 1998. ATTACHMENTS: 1) Resolution Number (R) 98-36 authorizing the execution for renewal of an Intergovernmental Agreement between the City of Tucson and the Town of Oro Valley for the Purpose of Providing Mass Transit to the Town of Oro Valley. 2) Copy of Letter from Director of Transportation for the City of Tucson, dated April 24, 1998 3) Intergovernmental Agreement Appendix A(1) 4) Intergovernmental Agreement Appendix A(2) 5) Copy of the IGA between the City of Tucson and the Town of Oro Valley, for the provision of mass transit and paratransit services, approved December 15, 1997. 6) Ridership Data (Comparison between 1997 ridership and 1998 ridership) by cost per day, per trip and per avg. passenger. 7) Petition to maintain"Limited Express" bus service to Oro Valley faxed Dec. 19, 1996 8) Memo to Don Chatfiled, Community Development Director regarding the number of those who signed the above petition who are Oro Valley residents. RECOMMENDATIONS: I recommend that we approve Resolution (R) 98-36 renewing the Intergovernmental Agreement with the City of Tucson for mass transit to the Town of Oro Valley if AlliedSignal Inc agrees to subsidize the three afternoon round trips. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page Sof 3 FISCAL IMPACT: The total estimated cost for mass transit is $28,033 for fiscal year 1998/1999. SUGGESTED MOTION: I move that we adopt Resolution (R)98-36 authorizing the Mayor to renegotiate the Intergovernmental Agreement with the City of Tucson for the continuation of mass transit service to the Town of Oro Valley, therefore subsidizing five round trips total. OR I move that we deny Resolution(R)98-36 authorizing the Mayor to renegotiate the Intergovernmental Agreement with the City of Tucson for the continuation of mass transit service,therefore subsidizing the City of Tucson for SunTran service. OR I move that we approve Resolution(R)98- 36 authorizing the Mayor to renegotiate the Intergovernmental Agreement with the City of Tucson for the continuation of mass transit service contingent that AlliedSignal Inc. subsidize the first quarter of 1998/1998 pursuant to the 1997/1998 contract with the Town of Oro Valley. OR I move that we deny Resolution(R)98-36 authorizing the Mayor to renegotiate the Intergovernmental Agreement with the City of Tucson for the continuation of mass transit service,therefore effective December 31, 1998 the Town will only subsidize one morning and one evening round trip. • 1.0 S Li DLL TA sit Services Administrato ti I �a. / �-..,.-.•ice Community De)7 pment I recto 01/1"1 Town Maria n-r RESOLUTION NO. R 98- 3 6 AUTHORIZATION OF THE EXECUTION OF RENEWAL OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF TUCSON AND THE TOWN OF ORO VALLEY FOR THE PURPOSES OF PROVIDING MASS TRANSIT SERVICE TO THE TOWN OF ORO VALLEY. WHEREAS, the City of Tucson through its agents "SunTran" provide mass transit services to the metropolitan Tucson area; and WHEREAS, the City of Tucson has been providing an extension of mass transit service on its route 16 (Oracle Road)corridor to the AlliedSignal Inc. facility through the Town of Oro Valley; and WHEREAS, said intergovernmental agreement is subject to annual renegotiation until its June 30, 2000 expiration date; and WHEREAS, the City of Tucson is willing to continue to provide mass transit to the Town of Oro Valley; and NOW,THEREFORE,BE IT RESOLVED: That the Oro Valley Town Council does authorize its Mayor to execute the renewal of the intergovernmental agreement between the Town of Oro Valley and the City of Tucson which is acceptable to the Town Manager, Town Attorney and Town Engineer for the provision of said services. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 17th day of June , 1998. TOWN OF ORO VALLEY, ARIZONA Mayor ATTEST: Kathryn E. Cuvelier,Town Clerk APPROVED AS TO FORM: Tobin Sidles,Town Attorney ofCITY OF TUCSON tr.,,. ��DCA.�,>>�� DEPARTMENT O`TRANSPOATAT1ON ItrrS'r�,,.�trt�lf- C'rlt� • Tl1C:�(�N,AR(7CaNA 85726-7210 aF'FICE OF DIRECTOR Wa4: ,►. : ..• -----__ (520)791-43(1 41, FAX.(520) TJ1-46014 ' April 24, 1998 Mr. Chuck Sweet, Town Manager Town of Oro Valley 11000 North La Canada Oro Valley, AZ 85737 Dear Mr. Sweet: In accordance with the provisions of the current Intergovernmental Agreement between the City of Tucson and the Town of Oro Valley for the Provision of Fixed Route Bus Services to Oro Valley Residents enclosed please find draft Appendixes A& B for proposed services during Fiscal Year 1998-99. Followingyour review and consideration of the proposed route miles, cost elements, estimated expenses, and revenue adjustments would you please contact our office with any questions, revisions or withy our concurrence. Following our mutual agreement to the proposed services and expenses we will initiate the process to formalize next years Intergovernmental Agreement. If ou have anyquestions on the information presented or require additional information please y contact Tom Amparano, Transit Services Coordinator, at 791-4371. Thank you for your consideration. Sincerely, Antonio ,. Paez, P.E. Director of Transportation ACP:mli:TMA enclosure cc: Tom Amparano, Transit Services Coordinator Lee Burner. Sun Tran General Manager REc:YCI rr)PA'l It Al Appendix A to City/Oro Valley Sun Tran IGA Oro Valley Mileage July 1, 1998 —June 30, 1999 City of Tucson Resolution No. Oro Valley Resolution No. Route Destination Weekdays Saturdays Sundays Trip miles #of trips Total miles 16L Camino Cartaro to 255 None none 8.0 5.0 10,200 Oro Valley/Allied Signal A2 Appendix A to City/Oro Valley Sun Tran IGA Oro Valley Mileage July 1, 1998 —June 30, 1999 City of Tucson Resolution No. Oro Valley Resolution No. Route Destination Weekdays Saturdays Sundays Trip miles #of trips Total miles 16L Camino Cortaro to 255 None none 8.0 2.0 4,080 Oro Valley/Allied Signal INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF TUCSON AND THE TOWN OF ORO VALLEY, FOR PROVISION OF MASS TRANSIT AND PARA-TRANSIT SERVICES NOW, THEREFORE, City the of Tucson, hereinafter referred to as the "City" and a d the Town of Oro Valley, hereinafter referred to as "Oro Valley" pursuant to the provisions of A.R. S. 11-951, et. b enter into the following • Intergovernmental seq. , do hereby , order toprovide mass transit service by the City to Agreement in attached hereto areas in Oro Valley as set forth in Appendix "A" , r and incorporated byreference and made a part of this Agreement. 1. That the City, through its Department of agents of the City and Sun Tran, acting as its Transportation and g agent, this Agreement, to undertakes, during the period of p provide mass transportation services to areas in Oro Valley specifically set forth in Appendix "A" • 2 . That for the purpose of this Agreement, the mean regularly scheduled bus mass transit shall definition of , x �'A" . service on routes set forth in Appends parties(A) The stipulate and agree that each is performing party in its duties hereunder as an Independent not as an agent or employee of the other party Contractor itsand g its own insurance, supplying own employees, and maintaining • ppThe parties in and handling all of its own internal •accounting. . • direct, or have any direct responsibility for the no way control, der , actions of the other parties. (B) Each of the parties shall further be responsible onsible for compliance with the United States Immigration Reform and Control Act of 1986, and shall indemnify and hold harmless the other partyfor any liability arising from any failure of that party to comply with said act. Said indemnification to include the costs of suit. Furthereach of the parties shall be responsible for compliance with the (C) F � AmericansWith Disabilities Act of 1991 and shall indemnify and hold harmless the other party for any liability arisingfrom any failure of that party to Y comp 1 with the said act. Said indemnification to include the costs of suit. 4 . Oro Valley and the City agree to indemnify and other and any of their agents and employees hold harmless each third persons which from anyand all liability to, or claims by, a ents or caused byor attributed solely to the other party' s g are parties further mutually agree The they will pay for any costs, attorney' s fees or any expenses whatsoever, which or not shall be incurred as a result of any such claims , whether CLERK'S NOTE: TUCSON CC' 1�'j1CT N0, ac�TY CITY OF Pursuant to A.R.S. Section 11-952(F),filed with the Pima County Recorder on/a-19-97 ,in ATTACHMENT TO RESOLUTION NO. 0/21____ Book Wog , Pages 19 through 5,PC (KSD:+cI as a result legal action has been filedof third-party claims b or attributed solely to the, or their agents, officers caused y or employees. 5. In no event will the parties to this agreement be • consequential damages or other costs or expenses liable for any q resulting from any act or omission of either party or its agents or employees under this agreement. The Cityand Oro Valley agree on theroute or routes, schedules and mileageto be providedby 6. the City to Oro Y Valle as set forth in Appendix "A" . 7 . Modifications of routes and schedules will normally be made at quarterlyschedule changes through mutual writing, following approval of the City and Town Manager, in . written notice byeither party of its desire to ninety (90) days g make such changes. If a proposed changerequires public hearing under the serviceina standards outlined the current Short Range Transit Plan, conduct the public hearing Oro Valley shall e effective date of the at least thirty (30) days prior to the service change. Upon approval of any change, an amended Appendix "A" shall be filed with the office of the Town Clerk and the Tucson City Clerk. 8. Oro Valley shall be entitled to a revenue • be billedquarterly, based on an annual adjustment which shall of mass transit survey of fare box revenues and Said actual usage be sur .Y the City. revenue adjustments shall services provide by ained from those in the form of calculated actual revenues obt portions of City mass transit services provided in Oro Valley pursuant to Appendix "A" and deducted from charges or costs of providing service to Oro Valley. Cityshall present quarterly statements 9 . (A) The incurredthe Citytoprovide mass transit of all costs by to Appendix "A" to Oro Valley. Said statements shall be pursuant pp compiled for three (3) month intervals and shall be due and payable to the City thirtydays after presentation to Oro C 30)Valley by the City. (B) Oro Valley pay ay the City a fee for the certification n of Oro Valley residents with disabilities under the bythe Americans with Disabilities Act guidelines established (ADA) of 1991. The fee to be paid shall include: determination art y, eli ibility, functional skills testing by a third p of ADA g • appeals and anyassociated materials and mailings. processing of same schedule and Fees shall be billed quarterlyon the statements as mass transit service listed in the preceding paragraph. 10. The statementspresented resented to Oro Valley shall mass transit the actual costs of the City in providing represent . eligibilitydeterminations for the Town of Oro service and ADA 2 Valley. Appendix "B" contains the categories of estimated categories of estimated yearly and revenues, which result in the estimated yearly amount payable to the City by Oro Valley for the specified Sun Tran service. The parties understand those dollar amounts are estimates only, and the City shall bill Oro Valleya net cost for the service, which represents actual expenses incurred less actual revenues generated. Should the actual net cost (expenses over revenue) to the City for the annual service in any particular fiscal year the t e "annual amount payable" specified in Appendix "B", incorporated here bythis reference, Oro Valley shall pay the City the yearly actual net cost, but in no event an 'amount in excess of the "annual maximum contract amount" specified in Appendix "B" . The "annual maximum contract amount" and any other pp provisions of Appendix "B" may be amended by the parties at any mutual approval in writing by the City and Town time, throughpp Managers following ninety (9 0) days written notice of the desired amendment. Upon approval, such an amended Appendix "B" shallbe filed with the Town Clerk, City Clerk, Director of Transportation for the City of Tucson, and Director of Transportation for the Town of Oro Valley. Cityor Oro Valley may, upon 120 days written 11. The notice to the other party, terminate this Agreement. Should this • the elimination of services, Oro Valley must action result in • 'n under the service standards outlined in conduct a public hearing at least thirtydays Short Ran a Transit Plan, the current Range prior to the effective date of the service change. 12. All financial records relating to the provision of mass transit to Oro Valleyshall be available to Oro Valley for inspection and auditing upon request. 13 . Oroby Valleythis Agreement acquires no • expressly stated by this Agreement resultant from liabilities not e p Y the City' s mass transit system, its routes, or equipment. 14. (A) The term of this agreement is for a three 1997, through June 30, 2000; however, it year period from July 1 shall7 appropriations be subject to annual review, annual budget pp P riations g by the parties and renegotiation which shall be completed no later than June 1 of each year. (B) Thisg agreement shall be effective immediately after filing a copy hereof with the Office of the Pima County Recorder. (C) Annual renegotiation shall require the • of the City and the Town of Oro Valley approval of the Managersfiling a copy hereof and shall become effective immediately after f g with the office of the Pima County Recorder. 3 15. All notices hereunder and communications with respect to this Agreement shall be effective upon the mailing thereof by registered or certified mail, return receipt requested, postage prepaid,sta e and addressed to the following: If to the City: If to the City of South Tucson: CityClerk Town Clerk City of Tucson Town of Oro Valley Post Office Box 27210 11000 North La Canada Tucson, Arizona 85726 Oro Valley, Arizona 85737 or to such other address as either party shall designate by written notice. 16. The omission of the performance or failure to , contemplated by this Agreement because of an render any servicesPlockout, of God, inevitable accident, fire, 1 ► strike or other labor dispute, riot or civil commotion, act of public enemy, instrumentality (whether federal or state) , failure of equipment of facilities not inadequate to maintenance shall not constitute a breach of this Agreement or failure of performance provided, however, that Oro Valley shall not be by the City; a ent to the City with respect to any obligated to make any P � services not actually rendered by the City to Oro Valley pursuant q to the terms of this Agreement due to any cause contemplated in this paragraph. 17. (A) Since City ce the is the applicant and recipient der the Federal for the Section 9 Operating Assistance Grant un • einafter referred to as Section 9 Grant) , Transit Act, (her monies as defined in Appendix "B" , will federal, state, or othered on the route be applied to the operating deficit incurr • PP Valleythat are covered by this Agreement or extensions into Oro. any modifications made thereof pursuant to the terms of this Agreement; and (B) Oro Valleyshall provide the same fare tl provided by the City, in accordance privileges as currently are with federal requirements under the Americans with Disabilities Act of 1991 for passengersOro with disabilities residing in Valley. The City agrees to provide Economy Fare Bus Identifications to Oro Valley residents on the same terms as those afforded City residents, subject to reimbursement of costs, as outlined in Appendix "B" . provision If any term or of the Agreementshall to any extent be held invalid or unenforceable, the remaining terms this not be affected thereby, but each term of of Agreement shall this Agreement shall be valid and be enforceable to the fullest extent permitted by law. 4 Agreement and all obligations upon the City 19. This , arisingtherefrom shall be subject to all the or Oro Valley budget laws and other state and local laws and regulations. Oro Valley, bythis Agreement, acquires no right, 20. stem its routes, title, or interest the City' s mass transit system, equipment, or any other asset. 21. Upon termination of this Agreement, all assets of the City of Tucson' s mass transit system shall remain the property of the City of Tucson. 22. Upon and after its effective date, this Agreement shall supersedeprior all Intergovernmental Agreements between the City and Oro Valley on the same subject matter. 5 IN WITNESS WHEREOF, City the of Tucson and the Town of Oro Valley by their authorized officials have executed this Agreement on this day of GEC 15 19g7 1997 . CITY OF TUCSON, TOWN OFORO VALLEY, p A Municipal Corporation A Political Subdivision of the State of Arizona 40./ dl/v. i-t BY �! AIIII4 BY Ma'or ' Mayor ATTEST: ATTEST: 4/44e ink City Clerk Town C erk S. Section i1-925D, the Attorneys for the Pursuant to A.R.S. , is in proper form and parties have determined that this Agreement • and authorities granted under Arizona law to is within the powers the parties. —*>/ PO( / /- ity AttoneY rTown Attorney i 6 June 9, 1998 SunTran Rt. 16 Express Ridership Counts to the Town of Oro Valley (based on five sample trips). Feb/Mar 97 Northbound Oracle/Magee AlliedSignal Pass/Trip 636a 648a 3 704a 715a 8 733a 745a 11 302p 313p 1 335p 346p 4 404p 416p 6 434p 446p 3 549p 601p 5 Totals 8 trips 41 Average Per Trip 5.125/trip Southbound AlliedSignal Oracle/Magee Pass/Trip 650a 704a 12 720a 734a 4 808a 822a 6 335p 349p 10 405p 419p 2 435p 449p 6 505p 519p 1 Totals 7 trips 41 Average Per Trip 5.86/trip Subsidizer =Town of Oro Valley &AlliedSignal (as of Feb. 20, 1997) Avg. Passengers per trip = 5.47 Total Cost$34,222.06 (FY 1996/97) 255 Weekdays $134.20/day Avg. of 82 Passengers/Day $1.61 Per passenger/Day 15 Trips/Day(255 weekdays) = 3,825 total trips/year $8.95/trip Feb/Mar 98 Northbound , Oracle/Magee AlliedSignal Pass/Trip 634a 646a 2.5 704a 716a 6 334p 346p 5 404p 416p 6 549p 601p 4 Totals 5 trips 23.5 Average Per Trip 4.7/trip Southbound AlliedSignal Oracle/Magee Pass/Trip 655a 704a 5 720a 734a 6 405p 419p 2 435p 449p 6 601p 615p 1 Totals 5 trips 20 Average Per Trip 5/trip Subsidizer =Town of Oro Valley (40%) &AlliedSignal Inc. (60%) Avg. Passenger per trip =4.35 Total Estimated Cost= $26,696 Town of Oro Valley's Est. Share = $10,678.40 AlliedSignal's Est. Share = $16,017.60 255 Weekdays $104.69/Day [Town of Oro Valley's per day share = $41.88] [AlliedSignals per day share = $62.81] Avg. of 43.5 Passengers/Day $2.41 Per passenger/Day [Town of Oro Valley's per passenger/day share = $.964] [AlliedSignal's per passenger/day share = $1.45] 10 trips per day (255 weekdays) =2,550 total trips per year $10.47/trip [Town of Oro Valley's per trip cost = $4.19] [AlliedSignal's per trip cost= $6.28] r . TO SUNTRAN AND THE ORO VALLEY DEPARTMENT OF TRANSPORTATION PETITIQN TO MAINTAIN LIMITED EXPRESS BUS SERVICE TO ORO VALLEY We the undersigned oppOSe termination of 1 �.i'.L SunTran bus service to Oro Valley.ley. If a reduction in bus service is necessary, we are in support of a continuation of the LIMITED EXPRESS SERVICE to Oro • 'alley, with the elimination of additional buses to provide transportation for students and individuals ' . who work downtown and at the University of Arizona. For most of these individuals,duals, the LIMITED EXPRESS BUS SERVICE would provide their only means of transportation to and from work or school. . NAME 1. ‘r v.�• : • I andC'r i ae Agri i 9. OF / W • / �' ? 21. IA) 22. (A tio , 23. .r . • / �.-. . idfe.•,,,..,,,..r. tl.v.-}iji�1;""'10.ti'�.n '' 4'"ir'Iret Min:At::1r-:;' ‘Ave. ine rile.tai'I, ,A..,,,tp..,rvw a•..a-.... Oro Valley 1. Irwin Flink 2. Galina Flink 3. Betty Sarr 4. Robert Munez 9. Barbara Murray 10. Spallas 11. Dale Fogelstrom 15. Tilda Reeder 19. Carol Ide 23. Dorthy Montgomery 25. Christy Taylor 27. Steven Sonenberg 28. Peter George 30. Brundage 31. Kenneth W. Thompson 33. Christy Fonuergone 34. Catherine Fonuergne Pima County 5. Mo Elan 6. Steve Davis Clark 17. Marge Dubiel 18. John C. Munden 26. Beverly A. Wojcik 36. George S???? 35. 9999999 Catalina 7. Lelsa Lynch 36. Eddie Heradia Unknown Tucson Wayne??? 24. R.L. Sheppard 8. ???? = no address Oro Valley = 22 Tucson = 1 Pima County = 7 Catalina = 2 Unknown = 2 Total = 34 :+%%�i:%�i�:•.:}'?::::::}iii}:• Memorandum To: Don Chatfield, Community Development Director viT From: John Zukas, Transit Services Administrator Date: 06/09/98 Re: Petition to Maintain Limited Express Bus Service to Oro Valley On December 19, 1996 a petition to maintain limited express bus service was sent to my office. If you recall, this was around the same time as the Town Council's decision to discontinue subsidy to the City of Tucson for SunTran service. I have researched and have attached the petition and the number of Oro Valley residents listed on the petition. 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The Enforcement Team is in the basement of the Administration Building while the rest of the division is in the Community Development Building. Within the latter building, the GIS Technician is in an alcove outside the Building Official's office and two planners share an office. A modular building is being proposed to house the division closer together and to provide the space needed due to the establishment of the Community Development Department. The modular will be used for 18 months to one year pending completion of the proposed New Community Development Building. Staff proposes to locate this modular in the parking lot in a location approved by the DRB. The DRB will hear this item on June 9, 1998. A modular bid request (attached) for an 18-month lease including any setup and necessary equipment was provided to at least six modular companies. Four bids were received and opened by the Office of the Town Clerk on Thursday, May 21, 1998. Two of the bids received were simply product brochures with no prices and therefore did not meet minimum bid specifications. Of the other two the bid from Desert Modulars was missing parts of the requirements, specifically the construction details. The following is a summary of the two proposals that met most of the specifications: Vendor Price Desert Modulars $ 31,934 GE Capital Modular Space $ 27,182 Bids were evaluated in terms of price, comparability of the quality of manufacturing, warranties, and the bidder's the ability to provide service. • RECOMMENDATION: Based on the aforementioned criteria, staff recommends the award of bid to GE Capital Modular Space. Selection of this bid (attached) would provide a 60' by 24' modular with four offices, spaces for a reception area and the GIS Technician as well as ramps and steps, paint to DIB specifications, and other necessary equipment. It does not include any furnishings or the provision of utilities. It is anticipated that these will be provided utilizing existing Town equipment, Town personnel, or other funds. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 SUGGESTED MOTION The Council may wish to consider the following motion: I MOVE to AWARD the bid for the modular office building to GE Capital Modular Space at the purchase price of$27,182.04. Attachments: 1. Request for Bids 2. Bid from GE Capital Modular Space 3. Site Plan • 44 P P . 'ng d Zoning Administrator fad. / i I,R.I 4.i De• ment He. - Town Manag ai F:\INDIVID\BMN\MdIrTC.rpt TOWN OF ORO VALLEY REQUEST FOR MODULAR OFFICE BUILDING LEASE BIDS 1. SEALED BIDS FOR A MODULAR OFFICE BUILDING will be received at the office of the Town Clerk, Oro Valley Town Hall, 11000 N. La Canada Drive, Oro Valley, Arizona 85737 until 3:00 p.m. on May 21, 1998. Bids will be opened at 4:00 p.m. by the office of the Town Clerk on that date. 2. All bids shall respond to and be in compliance with the requirements listed in this request for proposals. The Town Council reserves the right to reject any and all bids and to waive any irregularity or informality in the bids to the extent permitted by law. Bids may not be withdrawn for 30 calendar days after May 21, 1998. 3. PROPOSAL REQUIREMENTS The Town of Oro Valley, Arizona is in the process of leasing a modular building for use as an office space by town personnel. Bid pricing must be completed on attached form to be considered. Bids should include three references. 4. SCOPE The Town seeks a bid proposal for a modular building for use as an office space. Preference will be given to the proposal that is best able to meet the Town's needs as specified below: • An 18-month lease to start with options for a month-to-month lease thereafter. • Offices, of at least 120 square feet, for four persons. • An office of at least 150 square feet for a mapping technician. • A reception area of at least 250 square feet with a counter and partitions. • A small break area with counters, cabinets, and a sink. • At least one window for each office and two for the reception area. • Interior doors for each office and an exterior door for the reception area. • A ramp for the main entry and steps for any other entry. • Pre-wired for electrical, phones and networked computers (Town to provide utilities to exterior hook-ups). • Color: a light,neutral, earth tone to match existing building. • Color chips or photographs to indicate available color options of exterior and interior surfaces. • A dimensioned set of plans and elevations. • Construction specifications including insulation and HVAC. • Delivery and setup on site (the site is a parking lot with slope of 1/4" to 1/2" per foot). • Warranties to include a maintenance agreement to repair or replace items that fail under normal wear. Request for Proposal Modular Office Building Page 2 • A quote for the optional monthly lease of office furniture/equipment. • Ap lan, elevations, and color chips or photographs as a part of a submittal for architectural approval. 5. DELIVERY The Town of Oro Valley must receive one (1) modular office building within three weeks of acceptance of bid. It is expected that the Town Council will consider the recommended bid on p June 17, 1998. 6. For additional information or questions concerning this request for proposals,please contact: Town of Oro Valley Attention: Mr. Bryant Nodine 11000 N. La Canada Drive Oro Valley, Arizona 85737 (520) 797-9797 • F:\IND I V ID\B MN\M O D UL AR.B ID • MODULAR OFFICE BUILDING BIDS This form must be completed for your bid to be given final consideration. Please complete this P form based on the specifications included in the request for proposals. Firm Name: GE Capital Modular Space • Address: 3480 S. Broadmont Drive, Tucson, AZ 85713 Janice Moedt, Commercial Sales Specialist Authorized Representative: 1. Price Information 18 month lease: ITEM PRICE Widthper month 13 Monthly Lease Price Length 60 2 4 $8 5 0.0 O J • 0►;I►;C►; �►;�► ::. op: .".3r—tRilY20 Reimbursement of property tax $39.78 per month 7UPC Building Delivery $656.00 M.t Block and Level (parkinglot is slo ed) $1260.00 p Anchor/Tie Down $984.00 ctViit Ramp Assembly2250 (1) 30' Hand i Ramp , $2 .250.00 Skirting e $1738.00 Options: „ Irnr. 2. Add 8' (approx.) reception counter +$870.00 W7a.c 3. Paint new modular building another color +1260.00 1246 V 4. Add metal steps for back door + $15.00 per month Z70. 5. Furxlituxes r .ntoL option (ae.e at tochemo) - 144- SUBJECT TO AVAILABILITY OF NEW MODULAR BUILDINGS IN STOCK MQn hly for 18 mo. & one times: $22,904.04 F2::71 TOTAL PRICE *excludes options 2. Specification Sheet Attach a specification sheet with the following information: • Compliance with bid specifications • A dimensioned set of plans and elevations • Color choices of all exterior and interior elevations • The warrantee .7 3. References: Phone Name Address Number 1. Beaudry RV Center Tucson, AZ 889-6000 2. Tucson Electric Power Tucson, AZ 571-4000 3. Johnson Controls Tucson, AZ 622-4890 / Ity Janice Moedt, Commercial Sales Specialist S i ature Authorized Representative � � p 5-21-98 (520) 623-4622 branch office Date Phone 1 (800) 444-0950 x 2847 voice mail 3 • al e.1 3 • • 106 GE Capital Modular Space Quotation BRANCH OFFICE: Quote No.: 133003 TUCSON Quote Expires: 05/01/1998 Contact: JANICE MOEDT Date: 05/20/1998 Phone: 520-623-4622 Fax: 520-670-9412 Page No.: 2 LINE DESCRIPTION AMOUNT PERIOD 002 Lease Class: FURN 12 months 'Optional Furniture Package' 30x60 Jr. Executive Desk (Qty: 1 at$16.00) 16. 00 per month Secretarial Desk- right return (Qty: 1 at$21.00) 21. 00 per month LoBack Swivel Chair (Qty: 1 at$12.00) 12.00 per month Guest Chair (Qty: 1 at$8.00) 8. 00 per month Steno Chair (Qty: 1 at$8.00) 8. 00 per month 2 Dr Vertical File - Letter (Qty: 1 at$8.00) 8. 00 per month TOTAL MONTHLY FURNITURE RENTAL 73. 00 per month FURNITURE DELIVERY 35. 00 FURNITURE PICKUP 35. 00 With regard to an 'Operating Lease'transaction, in lieu of lessee providing evidence of comprehensive and liability insurance, lessee may opt to purchase GECMS's comprehensive and liability waiver. This Quotation is based on the standard terms and conditions of the GE Capital Modular Space Lease, Finance Lease, or Sale Agreement and is subject to Credit Approval. GECMS does not warrant that the equipment meets any local or state code not specifically listed. Pricing quoted herein is good for 30 days and excludes all state and local taxes,fees, permits and utility connections. Equipment is subject to availability. Additional Information New modular building is subject to availability of inventory. Unblock and return delivery to be billed at current rate at time of return. Setup includes block and level on pads and piers on grade. GE Capital Modular Space assumes 1000 psf soil bearing. This quotation is good for thirty days. Customer to provide a certificate of insurance or an insurance waiver will be billed in the amount of$1.80/day for 8' units, $1.90/day for 10'units, $1.95/day for 12'units, and $2.00/day for 14' and Designer units(per floor). Prices quoted are for either a 28 or 31 day billing cycle. Subject to GE Corporate credit approval. Handicap ramp quotation is based on a 30' ground-to-floor height with level site conditions. Ramp rises greater ke9 GE Space Ca ita/ Modular Quotation p BRANCH OFFICE: Quote No.: 133003 TUCSON Quote Expires: 05/01/1998 Contact: JANICE MOEDT Date: 05/20/1998 Phone: 520-623-4622 Fax: 520-670-9412 Page No.: 3 than 30'will need additional pricing. GE Capital Modular Space will not be responsible for unlevel site conditions. GE Capital Modular Space assumes site will be clear of obstacles within ramp length. Customer is responsible for preparation of a level, compact and accessible site. Customer is responsible for all utility connections and disconnections. CONTRACT CLARIFICATIONS • This proposal is based on the terms and conditions of the GE Capital Modular Space "Proposal and Lease Agreement," a copy of which is attached to and made a part of this proposal. Said terms and conditions shall supersede any and all others previously stated. • GE Capital Modular Space will provide all permits necessary for the manufacture and delivery of the module(s)to the site. The customer shall obtain and be responsible for all permits pertaining to the building, installation, site work and occupancy. • Dismantle, return freight and other demobilization services will be accomplished by GE Capital Modular Space at the conclusion of the lease agreement. The Lessee will be invoiced for actual cost plus 15%. • Lessor's delivery of the equipment described in this proposal is subject to delays in manufacture or delivery due to fire , flood,windstorm, riot, civil disobedience, strike, failure to secure materials from the usual source of supply, Act of God, or any other circumstances beyond Lessor's control which shall prevent the manufacture of equipment or the making of deliveries in the normal course of business. • Pricing provided herein is based upon the use of non-union set-up labor at non-prevailing wage. • The prices quoted herein exclude any and all taxes, fees, etc. • GE Capital Modular Space will maintain the building(s) in a good operating condition throughout the lease term. However,the Lessee will be responsible for normal maintenance such as changing HVAC filters, light bulbs,janitorial services, and other minor repairs. DISCLAIMER OF W S. There are no warranties, express or implied. All warranties of any kind, including specifically any express or implied warranty of merchantability or fitness for purpose, are hereby excluded both as to Equipment and as to any delivery, installation, demobilization, maintenance or repair work performed by Lessor on the Equipment. Lessor shall not be bound by any statements, agreements or representations not specifically set out herein,unless the same be reduced to writing and signed by an authorized officer of Lessor. • As the Lessee will have full and complete control of the modular facility during the lease term,the Lessee will indemnify the Lessor against loss or liability resulting from property damage (leased equipment and third party), bodily injury, and/or death during the lease term. However,the Lessee will not be responsible for loss or liability where the cause and/or causes of loss or liability are through the proven negligence of the Lessor. The Lessee will provide the Lessor with satisfactory evidence of insurance while the equipment is in the custody,possession, and control of the Lessee,with a combined single limit of one million dollars ($1,000,000)per occurrence for bodily injury liability and property damage liability, and said evidence of insurance shall name the Lessor as the additional insured and loss payee. • The Lessee shall return said equipment in the same condition as delivered,normal wear and tear excepted. Damage to such equipment beyond such normal wear and tear shall be for the Lessee's account. • As GECMS is proposing "available space" equipment, the pricing provided herein, for said "available space" equipment, shall be subject to availability. • This Proposal is based solely on the specifications and Scope of Work as defined herein, and the "available space" equipment as proposed, is in "as is" condition. Inspection of the "available space" equipment shall take place at the GE Capital Modular Space Facility prior to delivery to site. • GE Capital Modular Space can deliver and install the "available space" equipment, as proposed, approximately / days after the execution of the GE Capital Modular Space "Proposal and Lease Agreement." nA'r 21 '9E 284A" R OSE.,:000' ETE;PRISE= - .G/4 80, . , , i is,. :g le' -7--, \ . , '''' it li . !I 11 11 . 'i . _.....7 • . i . • . ,... . , 1 __ _ , , z fg 'biA 18 . .mss Mil • , ,,,fil isil -A ist 1.6.. • \ \ " \ , • . , ' It ...';''':**. '' t .It'- .1' _. . :: 1. : :f - BMW . - -•.. _ .•• r ' , tl', ...:,, , 1 , ,:..1...1....T.. iimi , s N , ., • _ . . ,. •2 13 • ( r i r ' \ • �--- I r–tr 't • i — .,....N,,, • . , i lEi ,,,/ •, : . ‘i- . • , . t___,_ . . I . , , , ,, ••••,. , .,. , IM.O........ 1 • • • _ l• 1 !$ !•g . ii • P : , ' , . ...... . • , ,,. ., . .. ,. 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' .‘ : . m • i► �' 1.1:7"...,........IIIIINIIIIIIIIIIY.......... cp 7),,,-.77 , .. - ..:, ‘ ',.. . :0 ' : 0 e S' ail € 0 .® e .. 0, , . . . . . . , . , , • . . . • ...).,., ' ',...,, : i . . . • . . . . , • . , •. -t . .......__ _ ‘.01,...ii . At- , .57.-.--, --, _, . t / r ATTACHMENT 3- SITE PLAN F-7; Or% C , _-D `0 PDRED NEkl 0 (), , 120 S.F. BUILDING 1 PARKII.IG LOT - I . \ 1 -rFc4=)v-iso-P,rri E.1; I 1-IV A C I 0 .\ Alt • j COVERED kl .K Mot)ui-:R • �A \� `., _ M r==- ^AXI ST1HG Uey'EI_CPME41, -,' , • -= \/\\ i- . =ERvicEG DL..c . \ ,--///'/11&7:-.....' - ezt:-__ -/---- 0 A..... . \/ ______-___-----\ 07----±-7:- -- - AS 1 S TRAT E- �---- I---I 1---1 . I I' tt - P_ATIC:t__. ill . ;III ,i - 7"'' ' /1 \ P-, I 1 \/ , 1 7 //4 \ 1 i Fl°kR KI I... LCA i \ .` .J �dt1NTAi N �� \ / I A N11N1STRATION A16. A. ' 416 TOWN--l-t^L.L i\// PARTIAL -ITE PLAN TOWN OF ORO\ALLY. scAL.a I"= 30' 1 AUG 97 �r 11ji.p TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: June 17, 1998 TO: HONORABLE MAYOR& COUNCIL FROM: Jim Copus, AICP, Senior Planner SUBJECT: ADDENDUM-Approval of Bid for Modular Office Building BACKGROUND: Staff would like to inform Mayor and Council of two modifications to the GE Modular Space bid application. 1) Staff has determined those Options 1 and 2 are no longer required, thereby decreasing the cost by $2,748.00. 2) The standard roof shingle color on the proposed modular is white. To overlay with new tan or desert color shingles it will cost an additional $1,788.00. The abovero osed modifications to the bid will decrease the price by $1,026.00 to a total of$26,156.00. p p Additionally, it should be noted that the electrical contract (excavation, pedestal hook-up and connections) will be handled under a separate purchase order. )ptions to be deleted from GE Modular Space bid application: 1. 10' x 12' office $1,878.00 2. 8' reception counter $ 870.00 • $2,748.00 Option to be added: 1. Tan (or desert color to be determined later) shingles $1,722.00 F:\IN D I V I D\B MN\A DDMO DTC.RPT 7 COUNCIL COMMUNICATION TOWN OF ORO VALLEY MEETING DATE: June 17, 1998 TO: HONORABLE MAYOR& COUNCIL FROM: Donald L. Chatfield, AICP, Community Development Director SUBJECT: Authorization of Contract for Building Improvements at Administration Building and Development Services Building BACKGROUND: The proposed building improvements would be constructed in the Administration Building and the Community Development Building. Within the Administration Building, minor adjustments in wall and doorway construction would be made to provide for a more private work area for the'Administrative Assistant to the Town Manager. The Administrative Assistant is currently located in an open corridor area. This location is not conducive to the type of business conducted by the position. Building improvements would provide the position with a more productive work environment. Building improvements in this area would also involve the relocation of Council member offices to larger offices with windows on the north side of the building, with only two Council members per office. Adjustments to the Community Development Building are required due to recent reorganization of the Community Development Department. With the creation of the Community Development Director position, the need has arisen for additional office space. The proposed improvements would be limited to wall and doorway construction to provide an office for the Director and an adjacent work area for the Community Development Administrative Secretary. The attached building diagrams show potential locations for building improvements. Final configuration of these improvements is subject to architect review and space analysis. Staff has received a proposal from Sakellar Associates Architects and Planners for the design of these improvements (see attached letter). The total cost for design of the improvements will not exceed $1,500, plus reimbursables (limited to $100). Cost of the construction itself is projected to be less than$10,000. STAFF RECOMMENDATION: Staff recommends Council approval of the contract with Sakellar Associates Architects and Planners for the design has received a proposal from Sakellar Associates Architects and Planners for the design of building improvements for the Administration Building and the Community Development Building. SUGGESTED MOTION: The Council may wish to consider the following motions: TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of?? I MOVE to APPROVE the contract with Sakellar Associates Architects 'and Planners for the design of building improvements for the Administration Building and the Community Development Building. The fees shall not exceed $1,500, plus reimbursables not to exceed $100. OR I MOVE to DENY the contract with Sakellar Associates Architects and Planners for the design of building improvements for the Administration Building and the Community Development Building. • ATTACHMENTS: 1. Proposal from Sakellar Associates Architects and Planners,Inc. 2. Building plans showing proposed areas of improvements r /1 / it, 0 ' il,/'j/Jr /► Community De - : ment Direct s r Town Manag-r F:\ov\ovi2\1997\12-97-18\DPTC2.RPT SAKELLAR ASSOCIATES ARCHITECTS AND PLANNERS, INC. C. N. DINO SAKELLAR, AIA = NICHOLAS G. SAKELLAR, F AIA 1 9 1 8 - 1 9 9 3 May 26,1997 Mr. Don Chatfield Town of Oro Valley 11000 N. La Canada Drive Oro Valley, AZ 85737 RE: ORO VALLEY TOWN HALL TENANT IMPROVEMENTS Dear Don: Thankpp ou for this opportunity to submit our proposal for the design of tenant improvements at the Town Hall. y Our p pro osal is presented in four sections: Project Scope, Scope of Services, Fee and Project Schedule. PROJECT SCOPE • Improve the Town Manager's Assistants work place to provide privacy. • Improve the Development Services Director's Assistants work place to provide privacy. SCOPE OF SERVICES • Interview both assistants to establish requirements. • Prepare concept studies of department area to determine the best solution. • Prepare construction documents defining improvements. • Assist in securing three proposals from qualified contractors. • Provide construction administration services. FEE FOR SERVICES • Sakellar Associates fee will be based on an hourly not to exceed basis. Fees will not exceed One Thousand Five Hundred Dollars ($1,500). • Reimbursables will be billed with a 1.15 multiplier and will not exceed One Hundred Dollars ($100). SCHEDULE • Week 1 Interview and prepare as built drawings. • Week 2 Prepare and review concepts,select best solution. • Week 3&4 Prepare construction documents. • Week 5&6 Secure contractor proposal. • Week 7 Begin construction. • Week 11 End construction. 7251 N .WESTWARD LOOK ()RIVE TUCSON, AZ 85704 0 VOICE 520- 297- 7117 ; FAX 520- 297- 2319 Page 2of2 Oro Valley Town Hall Tenant Improvements We understand that these services will be under a new contract. Should you have any questions, please call me C@ 297-7117. Sincerely, G.N. Dino Sakellar, AIA President CNS/lat E:296.01\01-p5\05-26pro.doc .\\\\\\\\\t�\Y�� M �Y1\\\� \t'6\\ • IX ''' 'Ig\ . .• . . O • _ • . • . .. - _ . . .... , . . .. . •... .... •.Z . . . • . _ _ •, ., _,. ... . ,_ • .. • .. . , . • • . ,.. •,. .... 4 z • C/. Z • m L •. . , a I l.. ,.. ..s k.,. ..,.. • , • ..... . .... •.. •. % ce 11 _i Ce 11: ..•,. ......„ ..... ..,_.. f., ..... •,..,...,....... %., •, ,.. ... ..., . tt , LL1 • 1 U : ZZZ0 .1c -2 -E-- ll a • Li. 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''•.',,'-, '_iss,‘\‘ •:,-\,:-..".. 8'e;I... r.,-: s''.'ii--s'.\-...-;::, \ , - I , .N z,,...itii,-1 ,, < , \„\\..\_. • ,,,\,.:., ...:, . : .w s...,,N \ •, \ ,\ ar\\ .\\\`\ \\ �' - \ \ • - `\awl : �w � 1 '', . 0 2 \ , , :.%, ‘\• • '`Z, • %'"2...- •\\.-\\\ 0> \\ '..• . • ' \ l''4k\< -'V.-. ...•' h4 i 11 ` Lii � 1V � � �\� &Q \ `•\` \\ \y,.\_`7\`N'\ -• Z n ,,,., 1 N., ,svk,,,,,,\ .\; ;Q►':V~ :,• •••>:``'' E to \ " 4' 111,, 1'1b piLirii.„ ts,L :..\\:\ \\,\\>\\„‘„ ii%,,...,,,L,:s.„<„,...,„ / . NI4 .,„ - . .. \ . .. , . •I. \ \�. \\\ss ,‘ Z„. ,•. , . \\:,s, .....r . .: . .. •.u_ -,,. .., - , . . . • .. \,, .\\ . . _ , 1 . . . ... .• .. ,\ .. , ... .N \,.-`0,,, s' \ .•...li\D•• •-•...',. .... . , 0 I -. ... ... -, ..-.. ... .. l• -. • •• . • . . \ �\ \ .,� ��\;�\ \\ - ''.' .. • • •- •- . ... . .. .. ... ... • ._ . , . \ . , • . .. ..Ink ., . .. ... .,...-:.:-.,. . • _____Y- ° z z �. T t I Q_- `�V .fl q L 0 id—ml 0; O O n alp W a ,_111 _o o En] U , , a t a.11 l kn - O II• w m ml- w } � QV • Om m. i V °1 I-- — t • • II N \ 1 ' . ( \ \ 4 ' ) ll1 1O - 01 • - • •,,,,,-..-.--...;.,,,,4-7:-..;•.- .....:- ��z��.�..•-n .2.•;:----•-_-•-....:y- -t- � +.r•.�+e•P•#: '...'•fir Y'T:^..[i+Cd�Y.^.^. .._.L- T.+C!'i�".a-_",.._ - _•r 1 * TOWN OF ORO VALLEY COiJNCIL COMMUNICATION MEETING DATE: June 17, 1998 TO: HONORABLE MAYOR & COUNCIL FROM: Shirley Seng Utility Administrator SUBJECT: Metropolitan Domestic Water Improvement District Fiscal Year 1998/99 Budget Review and Approval SUMMARY: The Oro Valley Town Council, sitting as the Oro Valley Improvement District #1 (OV#1) Board of Directors, under terms of the inter-district Intergovernmental Agreement, reviews the approved Metropolitan Domestic Water Improvement District (MDWID) budget each fiscal year. The Intergovernmental Agreement (IGA) provides that the MDWID Board adopts the fiscal budget with review by the OV#1 District Board (OV Town Council). Either Board may call for review by the Management Advisory Committee, which is composed of five MDWID ratepayer appointees and three OV#1 ratepayer appointees. The Management Advisory Committee was established in the IGA to provide OV#1 with an advisory role in budget adoption and rate adjustments since the state statutes governing County Improvement Districts do not provide voting rights for ratepayers in another jurisdiction. The Town has recently formed a task force that is in process of determining the viability of assuming the management and operations of OV#1. Upon completion of their work, a recommendation will be presented to Town Council for their action. GENERAL: The budget is organized in parallel to MDWID's operations and contains a budget summary including revenues as well as separate sections for the General Management/Administration, Engineering & Hydrology, Utility and Construction Divisions. Staff is concerned that in an overall budget of $8,546,768 only $240,584 has been identified as capital projects. It appears that almost all of the capital projects are contingent upon the sale of bonds. MDWID was successful in their 1997 Bond Election for $23,000,000. The bond program will be used for upgrades and improvements to the system as follows: $11,000,000 for transmission mains; $5,500,000 for main line replacement/fire hydrant program; $2,100,000 for new well production and emergency power supply; $1,400,000 for storage facilities and telemetry; $2,600,000 for required bond reserve, insurance and contingency funds and $400,000 for legal compliance and bond related costs. These projects will benefit MDWID customers by providing increased fire flow protection, reduced power costs, greater reliability and pressure and the ability to meet peak demand. The OV#1 system has been targeted to receive approximately $1,000,000 in main line replacements; however, the time frame for construction has not been specified. MDWID has informed staff that OV#1 will benefit from other improvements that are not planned within the OV#1 system. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 4 REVENUE SUMMARY: Fiscal Year 1998/99 revenues are budgeted at $8,629,860 an increase of $331,960 over the prior year's budget. This represents and overall 4% revenue increase. Metered water sales are budgeted at $7,844,850 which equates to a 6.29% increase. Connection fees are budgeted at $103,230 and System Development fees are budgeted at $337,280, both of which decrease from the prior fiscal year. Bond Service Reserve Fund Interest is budgeted at $150,000 and the La Cholla Corridor Fire Flow fee is budgeted at $40,000. Investment Income, Pima County Wastewater, Service Line/Main Line Installation and Other Income have been budgeted for the aggregate sum of$154,500. Water Sales, Bond Service Reserve Fund Interest and Pima County Wastewater are the only revenue sources that provide increased revenue. The remaining revenue sources are budgeted in an amount less than the prior fiscal year. MDWID has provided a "conceptual" budget for the OV#1; however, they did not provide projected revenues for OV#1. EXPENSE SUMMARY: An overall summary of budgeted expenditures for fiscal year 1998/99 include Operations for $3,938,086; Debt Service for $2,474,839; CAP Water Purchase for $651,200; Contingency for $367,500; Capital Expenditures of $124,559; Capital Projects of $240,584 and Tucson Water Settlement for $750,000 for a total budget of $8,546,768. MDWID has provided a "conceptual" budget for OV#1. The numbers are based primarily on the percentage of OV#1 customers to MDWID customers as of 12/31/97. This equates to $558,772 or approximately 6.75% of the MDWID budget. No new positions have been included in the budget. MDWID currently has a total of 45 full time employees and 3 part time employees establishing their employee to customer ratio of 1 employee to every 326 customers. By comparison, if the Oro Valley Water Utility (OVWU) proposed budget is approved as submitted, the OVWU employee to customer ratio would be 1 employee to every 593 customers. Projects and related costs included in the 5 year Capital Improvements Program (CIP) have not been identified in this budget. The 5 year CIP was identified in the $23,000,000 bond election package. The bulk of the needs for the system improvements and main line replacements will be funded from bond proceeds. The first series of bond sales is anticipated to get underway in late fall of 1998. TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 3 of 4 GENERAL MANAGEMENT/ADMINISTRATION DIVISION: Major budgeted expenditures include Salaries/Benefits for 10 full time employees of $442,029; Forms and Supplies of $35,000; Postage of $60,000; Telephone for $35,000; Conservation for $32,000; Insurance for $66,000; Debt Service of$2,474,839 and Legal Fees of$125,000. Also included are budgeted amounts for restricted funds for Tucson Water Settlement of $750,000; CAP Water Purchase for $651,200 and Contingency of $367,500. The capital expenditure identified for this division has been identified as the purchase of 1 computer in the amount of $2,500. Budgeted expenditures for this division total $5,263,359. ENGINEERING & HYDROLOGY DIVISION: Major expenditures budgeted for this division include Salaries/Benefits for 10 full time employees and 3 part time employees for a total of $568,980; Regulatory Fees for $33,000; Miscellaneous Design Services for $30,000 and Water Quality Testing for $60,000. Capital expenditures include the purchase of a new computer, upgrading existing computers, new computer software, the lease payment of a Blazer and hydrology equipment for a total of $27,300. Capital projects have been identified as Miscellaneous System Improvements for a total of$189,000. Total expenditures for this division are $972,280. UTILITY DIVISION: Major expenditures budgeted for this division include Salaries/Benefits for 17 full time employees in the amount of $658,149; Fire Hydrant Supplies/Installations for $40,000; Chlorine/Chlorine Feeders for $34,000; Electrical Supplies for $40,000; Vehicle Maintenance of $36,250; Purchased Power of $810,000; Maintenance of wells, pumps, motors and tanks totaling $135,000. Capital expenditures are identified as the lease payments on 3 pickups for a total of$20,328. Total expenditures for this division are $2,026,627. CONSTRUCTION DIVISION: Major expenditures budgeted for this division include Salaries/Benefits for 5 full time employees in the amount of $137,437; Equipment lease payments of $52,831 and a 3-ton dump truck lease payment of $21,600. Capital projects are identified as main line replacements for $51,584. Total expenditures for this division are $284,502. ATTACHMENTS: Metropolitan Domestic Water Improvement District Fiscal Year 1998/99 Budget TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 4 of 4 RECOMMENDATIONS: Staff recommends of acceptance of the Metropolitan Domestic Water Improvement District Fiscal Year 1998/99 Budget. SUGGESTED MOTION: I move to accept the Metropolitan Domestic Water Improvement District Fiscal Year 1998/99 Budget. Or I move to not accept the Metropolitan Domestic Water Improvement District Fiscal Year 1998/99 Budget and request a review by the Management Advisory Committee in accordance with the IGA. Department ' ea. Town Manager TOWN OF ORO VALLEY it COUNCIL COMMUNICATION MEETING DATE: JUNE 17, 1998 TO: HONORABLE MAYOR & COUNCIL FROM: David G. Hook, P.E. • Utility Director SUBJECT: Resolution No. (R)98- 39 Authorizing the Negotiation and Execution of a Sublease Renewal With Del Webb's Coventry Homes of Tucson, Inc. and the Negotiation and Execution of a New Lease for Additional Office Space for a Police Substation SUMMARY: On September 13, 1996 the Town entered into a sublease agreement with Del Webb's Coventry Homes of Tucson, Inc. (Coventry) for office space located in Sun City. This office space consists of 2800 square feet and houses employees of the Water Utility, Coyote Run and Police Substation. The terms of the lease were from September 13, 1996 through June 5, 1998. In 1997 Coventry exercised their option to renew their lease on the premises which extended the lease through June 5, 2000. They have subsequently decided to vacate the building and relocate to offices in Continental Ranch located west of Interstate 10. However, they are legally bound by their lease agreement and will be actively seeking additional tenants to sublease the remaining portion of the building. They have expressed a willingness to extend our sublease for one year ending June 5, 1999. Due to personnel changes within their organization, Coventry has been slow in providing staff with a draft of the sublease renewal. Because of the uncertainty of long-term lease arrangements and the citizens'positive reception of having a police substation in Sun City, the Police Department is exploring storefront office space in the Mountain View Plaza which could provide for a long-term presence within Sun City. The office space currently occupied by the police would then become available for expansion offices for the Water Utility and Coyote Run. ATTACHMENTS: Resolution No. (R)98- 39 Authorizing the Execution of a Sublease Renewal With Del Webb's Coventry Homes of Tucson, Inc. and Execution of a New Lease for Additional Office Space for a Police Substation FISCAL IMPACT: The renewal of the existing sublease has been included in the budget for FY 98/99. The amount of the lease payments will remain the same as FY 97/98. There will be additional costs for the proposed lease of storefront office space for the Police Substation, estimated to be $10,500.00 for FY 98/99. TOWN OF ORO VALLEY COUNCIL COMMUNICATION PAGE 2 OF 2 RECOMMENDATIONS: Staff recommends that Town Council approve Resolution No. (R)98- 39 authorizing staff to negotiate and execute a sublease renewal with Del Webb's Coventry Homes of Tucson, Inc. and negotiate and execute of a new lease for additional office space for a police substation. SUGGESTED MOTION: I move to approve Resolution No. (R)98-39 Authorizing the Negotiation and Execution of a Sublease Renewal with Del Webb's Coventry Homes of Tucson, Inc. and the Negotiation and Execution of a New Lease for Additional Office Space for a Police Substation. OR I move to deny Resolution No. (R)98-39 r `� v ti ity Director _ 2' / 4 .1--,....ir /7/ Chief . t oli - , .3.,-- i / Town M. ager RESOLUTION NO. (R)98-39 RESOLUTION OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING THE NEGOTIATION AND EXECUTION OF A SUBLEASE RENEWAL WITH DEL WEBB'S COVENTRY HOMES OF TUCSON, INC. AND THE NEGOTIATION AND EXECUTION OF A NEW LEASE FOR ADDITIONAL OFFICE SPACE FOR A POLICE SUBSTATION. WHEREAS, on September 13, 1996, the Town entered into a sublease agreement with Del Webb's Coventry Homes of Tucson, Inc. (Coventry) to provide office space for the Water Utility, Coyote Run and a Police Substation whereby the terms of lease ran through June 5, 1998; and WHEREAS,Coventry exercised their option to extend their lease through June 5, 2000; and WHEREAS, Coventry has subsequently decided to vacate these premises but are legally bound by their lease extension and are seeking additional sublease tenants; and . WHEREAS,Coventry has identified a willingness to extend our sublease; and WHEREAS,needed office space is not currently available in Town facilities; and WHEREAS,the long-term lease arrangements are uncertain at the existing subleased facility; and WHEREAS,the Police Department is seeking a long-term presence in the Sun City area; NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY,ARIZONA: 1. That the Town Manager is authorized to negotiate a sublease renewal with Coventry for the office space currently housing employees of the Water Utility and Coyote Run. 2. That the Town Manager is authorized to negotiate a lease for office space for a Police Substation to be located in the Sun City area. 3. That the Town Manager is authorized to execute the leases on behalf of the Town. 4. That the Town Manager and other Town staff are authorized to take what actions are necessary to fulfill the obligations of the lease and relocate/locate these Town services into the subject office space. PASSED AND ADOPTED by the Mayor and Council of the Town of Oro Valley, Arizona this 17th day of June , 1998. TOWN OF ORO VALLEY,ARIZONA Paul H. Loomis,Mayor ATTEST: Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FORM: Tobin Sidles,Town Attorney TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: June 17, 1998 TO: HONORABLE MAYOR& COUNCIL FROM: Bryant Nodine, AICP, Planning and Zoning Administrator SUBJECT: An Amendment to the Condition of the Oro Valley Retail Center Development Plan Relating to the Traffic Study BACKGROUND: On November 19, 1997, when the Ryan Company proposed a commercial center, featuring Target as the anchor, in the Rooney Ranch PAD, the Town Council approved the development plan with the following condition from the Town Engineer's report: . .:"Y..N.}•. ..- w a • "The applicant shall continue to address traffic issues with the Town staff and the Arizona Department of Transportation and arrive at appropriate resolution to all traffic issues." The applicant has continued to address the traffic issues and has just completed a traffic study, which is under review by the Town. However, resolution of the traffic issues could take another three months or longer depending on ADOT's review schedule. The issues that need to be resolved are discussed in the attached letters from the Town and ADOT to the applicant. In light of the potential delays caused by the need to resolve these issues the applicant has requested that the Town modify the conditions of the development plan to allow construction on the Target store to begin. (See the attached letter from the Trey Eakin of the Barclay Group). STAFF RECOMMENDATION: The Staff recommends approval of a modification to the above Town Engineer's condition to read: "The applicant shall continue to address traffic issues with the Town staff and the Arizona Department of Transportation and arrive at appropriate resolution to all traffic issues. This shall not however prevent the applicant from obtaining a building permit for the Target store subject to the additional conditions of Exhibit B as presented to the Town Council on June 17, 1998. Any permits will be limited solely to the store and directly associated infrastructure." SUGGESTED MOTION: The Council may wish to consider the following motions: I move to adopt the amendments to the condition of the Oro Valley Retail Center Development Plan relating to the traffic study. OR I move to adopt the amendments to the condition of the Oro Valley Retail Center Development Plan relating to the traffic study, with the following amendments: OR TOWN OF ORO VALLEY COUNCIL COMMUNICATION Page 2 of 2 I move not to adopt the amendments to the condition of the Oro Valley Retail Center Development Plan relating to the traffic study, finding that: . ATTACHMENTS: 1. Letter of March 17, 1998 from Jim Hossley to Trey Eakin 2. Letter of April 30, 1998 from John Warner(ADOT) to Tiey Eakin 3. Applicant's Request 4. Exhibit A: Planning and Zoning Conditions 5. Exhibit B: Town Engineer's Report r_ ''1. ing an Zonin Administrator i 41k 1,01 1/ i ^ 4 Ir Community D 1 pment I recto 7. ,..fir,, �v'''� "r,i'". wn Manager F:\ov\ov12\1997\12-97-18\DPTC2.RPT • - C,„CV--..;,,A404,4 ti- - TOWN OF ORO VALLEY -« 680 W. Calle Concordia > ORO VALLEY ARIZONA 85737 C 4 :� ;wt- -z� Department of Public Works (520) 797-2442 fax(520) 797-2202 °UN DEO March 17, 1998 Trey Eakin, Designated Broker,VP Development Barclay Group 8145 N. 86th Place Scottsdale,Arizona 85258 Re: Traffic Impact Analysis—Target Shopping Center,Oro Valley Dear Mr.Trey Eakin: I want to ensure that the permitting and construction process for the referenced Target project is as smooth as possible. I want to avoid handing the Barclay Group any'surprises' late in the game. Thus, I want to make sure that you understand that all traffic and access issues for the Target project have not yet been resolved. Per the Oro Valley Town Council's conditions of project approval, the applicant is to continue to work with the Department of Public Works and the Arizona Department of Transportation (ADOT)to address and resolve traffic issues. As I have shared at earlier meetings with you, a revised traffic impact analysis is still required. ADOT personnel are expecting submittal of a revised analysis for their review. It is my understanding that ADOT has not approved the proposed additional access to Oracle Road, the traffic signal at Pusch View Lane or other improvements to Oracle Road. I will contact you in the near future to arrange a meeting between you and Town of Oro Valley personnel. The purpose of this meeting is to ensure we are all still on the same page concerning traffic related issues. Again, I want to minimize late surprises and make sure expectations are understood early on. Please give me a call if you have any questions or comments. You can reach me at(520)797-2442. Sincerely, .� ' f 1 • i�J r Jim Hossley L• Development Review Coordinator Cc: Hank Warner,ADOT David Hook,Town Engineer Bryant Nodine, Planning and Zoning Administrator Froy Cota, CIP Engineer e . �•� ie TRANSPORTATION . ,,; ';A,, ;,. ARIZONA DEPARTMENT OF ...: ''L1 INTERMODAL TRANSPORTATION DIVISION + r• ti:t' •:� Tucson Distract . I ii49 1221 S. Second Avenue, Tucson, Arizona, 85713-1602 ofit Phone(520)620-5412, Fax(520)-628-5387 JANE DEE HULL THOMAS G.SCHMITT Governor State Engineer April 30, 1998 MARY E.PETERS Director Mr. David G. Hook, P.E. SAY Town Engineer Town of Oro Valley T4 6 Wfl of...Efra V1E9all 680 West Calle Concordia ey Oro Valley, Arizona 85737 Dear Mr. Hook: TherP u ose of this letter is to document the verbal comments I have made in the past number P of months regarding the preliminary Traffic Impact Study for the proposed Target store that will be located next to the Fry's grocery store at the corner of First Avenue and Oracle Road. Historically, we first met with Dewey Brown of the WLB Group regarding a traffic impact analysis for the Target store on July 31, 1997 to go over what the study should include. We received a preliminary study dated October 3, 1997. Based on this study, the following was verbally communicated to Mr. Brown: 1. The traffic distribution from the development to First Avenue appeared to be low (Figure 5 in the report). I expressed that a value of 30 percent or more should be used, and that an assignment of 110 percent of the traffic should be applied to the street system to avoid underestimating traffic in any direction. 2. The study should include an evaluation of a customer access road behind the Target store that intersects First Avenue east of the bridge and connects to Pusch View Lane east of Oracle Road. We feel that such a road would greatly improve access to the site for residents of Oro Valley using First Avenue, and would simultaneously reduce the traffic impact of the stores on the First Avenue and Oracle Road intersection. These comments were reiterated a number of times at meetings with the developer and the Town of Oro Valley in subsequent months. Earlier this month, we learned of a Home Depot store being added to the Target shopping center site. We look forward to working with you and the developer on the Target/Home Depot shopping center in the coming months. If you have any questions, please feel free to call me at 620-5431. Thank you. cerely, dilet 41 1(14441 J n H. Warner, P.E. ja Regional Traffic Engineer c: Trey Eakin Dewey Brown Paul Steiner Valerie Feuer Bill Higgins/Dennis Alvarez/Debra Sykes HIGHWAYS - TRANSPORTATION PLANNING - AERONAUTICS NECEIVED Developer/General Contractor JUN - v 1998 June 5, 1998 Tnwn of Oro Valley VIA FACSIMILE AND REGULAR MAIL (520)742-1022 Mr.Donald L.Chatfield,AICP Planning&Zoning Director Town of Oro Valley 11000 N.La Canada Drive Oro Valley,Arizona 85737 8145 N.86th Place Re: Development Plan: Oro Valley Retail Center Scottsdale,Arizona OV 12-97-18 85258 AZ.LIC.120976-B01 I Dear Don: It has come to our attention that Target and potentially other tenants in the Rooney Ranch Center may not be able to obtain building permits until"an appropriate resolution to all traffic (602)596-9399 issues"has been reached with Town staff and the Arizona Department of Transportation. As Fax(602)596-6366 you are aware,resolution by ADOT pertaining to requirements for improvements may take several months. Since closing this transaction with the Rooney family in March of this year we have diligently facilitated the scheduling of several meetings with ADOT,Town staff and various traffic engineers familiar with this project. During these meetings ADOT has contended that additional information would have to be-assimilated before it would start its review process. Thus we contracted with PFS Traffic Engineering,LLC,to prepare an additional traffic impact analysis for Rooney Ranch Center(Parcels B&D). This study was completed on June 1, 1998 and submitted to ADOT for review on June 3rd. So technically,ADOT is just now starting its review process. Our plight is such that Target will be ready.to start with its vertical building construction on approximately July 15th,but may not be able to obtain its building permit on or before that date due to ADOT's inability to resolve all traffic issues by that date. Target requires approximately seven months to construct their store. All off-site improvements must be completed by January 1, 1998 so Target can begin merchandising. Therefore,it is critical to our schedule that Target be permitted to start the vertical construction without delay. In this regard,and on behalf of Target,we respectfully request an amendment to the approved Development Plan that would allow Target to obtain its building permit as Town staff and ADOT continue to work together to resolve traffic related issues. I ask Town Council to consider this request since neither the Town of Oro Valley nor the developer have any beaurocratic control over ADOT,which could potentially hold up the start and completion date for Target's grand opening,scheduled for March of 1999. If for example,ADOT is able Scottsdale,Arizona to provide its recommendations in three months(best case),it could push back our"ribbon Dunedin,Florida cutting"ceremony to the first of summer. This is not a convenient time for Target to open, •'er,Colorado nordoes it meet our contractual obligations with Target under our current critical path. ,las,Texas Atlanta,Georgia Mr.Donald L.Chatfield,AICP June 5, 1998 Page 2 Don,if possible,we would lie to go before Town Council on June 17th to present our case. I look forward to hearing from you with any suggestions which may help us achieve our common goals. Sinc- ely, Trey/Eli a Vice ' •'i dent-Development word/h:/trey/98-SOS cc: Scott Archer-Barclay Group Cindy Carpenter-Barclay Group Chuck Sweet-Oro Valley Town Manager David Hook -Oro Valley Town Engineer Jim Theusch-Site-Development Manager,Target • EXHIBIT A Town Council Meeting of June 17, 1998 Planning and Zoning Revised Conditions for Approval Oro Valley Retail Center - OV 12-97-18 1. Amend Town Engineer's Condition#1 of November 19, 1997 to add: This shall not however prevent the applicant from obtaining a building permit for the Target store subject to the additional conditions of Exhibit B as presented to the Town Council on June 17, 1998. Any permits will be limited solely to the store and directly associated infrastructure. 2. Submit a revised development plan including the conditions in Exhibit A and Exhibit B as approved by the Town Council on June 17, 1998. EXHIBIT"B" Town Council Meeting: June 17, 1998 Town Engineer Conditions for Approval Revised Development Plan: Oro Valley Retail Center OV12-97-18 RECOMMENDATIONS Department of Public Works staff has reviewed the applicant's request to amend the Town Council's conditions of approval of the Oro Valley Retail Center Development Plan. Staff has no objections to approval subject to the following conditions: 1. No final type 2 grading permit shall be issued for work beyond the immediate building envelope(s) until a traffic impact analysis for this project has been approved by the Town and the Arizona Department of Transportation. 2. Drainage, ADA, and other slope or grade sensitive requirements/standards shall be met on this project. To insure said requirements/standards are met, the applicant shall account for the future parking lot and adjacent buildings when planning finished floor elevations for the buildings proposed for immediate construction. 3. All of the Town Engineers conditions (Exhibit B) approved by the Oro Valley Town Council on November 19, 1997 for OV12-97-18, shall remain in effect. or" • n Engineer Word document\TCRPT\TC129 ;DP(REV) TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: JUNE 17, 1998 TO: HONORABLE MAYOR& COUNCIL FROM: CHUCK SWEET, TOWN MANAGER SUBJECT: ORO VALLEY POLICE DEPARTMENT EMPLOYEE RECOGNITION REQUEST - STATUS UPDATE SUMMARY: The Fraternal Order of Police (F.O.P.) Lodge #53 has proposed an ordinance which would recognize the F.O.P. Lodge #53 as the representative for all sworn officers of the Oro Valley Police Department. The proposed ordinance was forwarded to the Town of Oro Valley in February, 1998. As a result, Vice-Mayor Parisi, acting as the Council Liaison to the Police Department, has had preliminary meetings with members of the F.O.P. to discuss their concerns. In addition, Mr. Steven Guttell, a labor attorney with the firm of Gust Rosenfeld met with the Mayor and Council in executive session on June 3, 1998 to discuss Council responsibilities and potential legal parameters/constraints. Subsequent conversations by the Town Manager with Mr. Guttell have yielded additional insights into other legal issues which may affect future Council action. A meeting has been scheduled for Thursday, June 11, 1998 with Town of Oro Valley management staff and representatives of the F.O.P., Lodge #53. The primary objective will be to discuss a possible amendment to the Town of Oro Valley Personnel Policies in order to provide for annual meetings with the F.O.P. as the representative of the sworn Police Officers of the Oro Valley Police Department. If finalized by Town management and the F.O.P. prior to the Town Council meeting on June 17, 1998, a draft handout of the proposed policy amendment will be made available. ATTACHMENTS: None FISCAL IMPACT: None SUGGESTED MOTION: None Chuck Sweet, Town Manager TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: June 17, 1998 TO: HONORABLE MAYOR & COUNCIL FROM: Kathryn Cuvelier, Town Clerk SUBJ: Possible cancellation of July 1, 1998 Council Meeting SUMMARY: Mayor Loomis has requested that the July 1st Council meeting be either cancelled or re-scheduled due to the July 4th holiday. SUGGESTED MOTION: I MOVE to cancel the July 1, 1998 meeting and hold one meeting for the month of July on July 15, 1998. or.... I MOVE to postpone the first meeting in July to July 8, 1998. Meetings for the month of July to be held on July 8th and July 15th. or.... I MOVE to hold the first meeting in July on July 1st, as required under Section 2-4-1 of the Oro Valley Town Code. Meetings for the month of July to be held on July 1st and July 15th. Ka yn Cuvelier ' own Clerk OF/ / A, ' Chuck Sweet, Town Manager