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HomeMy WebLinkAboutPackets - Council Packets (1618) AGENDA ORO VALLEY TOWN COUNCIL JULY 6, 1998 Oro Valley Town Council Chambers 11,000 N. La Canada Drive STUDY SESSION - At or after 7:00 p.m. CALL TO ORDER ROLL CALL 1. NEW COMMUNITY DEVELOPMENT BUILDING - Dino Sakeller & Associates - Discussion 2. PEDESTRIANBICYCLE PLAN DEVELOPMENT FOR ORO VALLEY - Discussion 3. DRAFT AGREEMENT WITH GREATER TUCSON ECONOMIC COUNCIL (GTEC) FINANCIAL PARTICIPATION AGREEMENT - Discussion Adjournment The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify Kathryn Cuvelier, Town Clerk, at 297-2591. Posted: 7/1/98 2:30 pm sr TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE:,July 6, 1998 TO: HONORABLE MAYOR& COUNCIL FROM: Donald L. Chatfield, AICP, Community Development Director SUBJECT: New Community Development Building—Dino Sakellar and Associates Discussion BACKGROUND: Incorporated in 1974 with a population of less than 2,000, the Town of Oro Valley has grown to a population of over 23,000 in 1998. As the Town has grown, it has occupied several sites and buildings. Starting with operations in a residence, the Town now houses its employees and operations at three sites with a total of 40,376 square feet. The need to expand and consolidate certain functions led to a contract with Sakellar Associates to assess the Town's needs. SUMMARY: The objective of the Space Utilization Study was to expand the current Town Hall facility to accommodate unified departments and promote a positive and efficient work space. The Study, as prepared by Sakellar Associates, provides an assessment of the current, five year, and ten year space needs of Town operations. During the spring months of 1998, Sakellar Associates conducted site investigation, interviewed department heads, and met regularly with a Technical Advisory Committee. The final results of this effort are presented for Council review and discussion this evening (see attached report). Mr. Dino Sakellar of Sakellar Associates will be present at this evening's meeting to make a presentation and answer any questions the Council might have. ATTACHMENT: 1. Master Plan and Space Utilization Study, Sakellar Associates F:\INDIVID\DLC\COMM_DEV\building.tcc r Nri) Co unity De e a•ment D. ector f '/eji Town Mana•er 2 TOWN OF ORO VALLEY '140i7O , , 1 COUNCIL COMMUNICATION MEETING DATE: 998 To: HONORABLE MAYOR AND COUNCIL FROM: William A. Jansen, P.E., Civil Engineer Bryant Nodine, Planning and Zoning Administrator SUBJECT: Pedestrian/Bicycle Plan Development for Oro Valley: Study Item BACKGROUND: During the review process for the Town's Capital Improvement Plan a considerable amount of consideration was given to accelerating the construction of pedestrian/bicycle lanes within the Town of Oro Valley. Consequently, $200,000 has been allocated in the recently approved 1998-99 budget for the construction of bicycle lanes, even if it means constructing pp the bicycle lanes independently and ahead of roadway widening and/or improvements. This budget appropriation, however, has the provision that this construction proceed forward contingent on a Bicycle Pathway Plan and the ability to implement $200,000 in one year. Therefore, at staff's request, the attached proposal to prepare a pedestrian and bicycle plan for the Town of Oro Valley was submitted by the Consultant, Curtis Lueck and Associates. The plan that would be developed by the consultant will be in conformance with the Town's Park Open Space Trails (POST) program. The consultant proposes to establish a Project Steering Committee comprised of local citizens and Town staff to provide input to the plan as it is formulated. Council input as to Committee membership would be appreciated. A resolution was submitted to the Town Council at the April 1st meeting to authorize the execution of the consultant's contract, but Council deferred action until after discussing the matter at a Study Session. The possibility of previous Council action on bicycle facilities and possible safety issues were raised at the April 1st meeting. Staff has been researching this matter and will address safety in our presentation at the Study Session. Staff performed a search of the Town Clerk's records and could not find any action regarding bicycle facilities. Public Works' staff desires to resubmit this proposal to the Council for authorization. ATTACHMENTS: Consultant's Contract Proposal FISCAL IMPACT: Curtis Lueck and Associates has submitted a proposal to perform the required plan at a cost not to exceed$16,000.000.There are sufficient funds in the approved 97-98 budget to pay for this study under line item Outside Professional Services, the 0 & M portion of the Highway Fund budget. This fundingwill need to be continued in the FY 98-99 Highway Fund Budget. RECOMMENDATION OF STAFF: The staffs of both the Departments of Public Works and Community Development recommend the approval of the contract. SUGGESTED MOTION: None required. -Ni L---- •• ngineer g Ia A� /_:Ianav , Community elopmc nt Dire tor / / 1 At . , Town Manager y March 5, 1998 RE: Town of Oro Valley Pedestrian and Bicycle Plan Curtis Lueck & Associates Professional Services Proposal Transportation Planning Floodplain Engineering Environmental Policy Mr. David Hook, P.E. Town of Oro Valley 680 West Calle Concordia Oro Valley, AZ 85737 Dear Mr. Hook: As requested, we've prepared ared the following proposal to develop the Town's first and bicycle plan. The proposal identifies the major work elements, pedestrian y project schedule, and estimated fee. It also defines the necessary citizen input and staff involvement, including some activities by the Planning Department and Parks Department. Professional. Services Scope and Contract Background of Oro Valleyis continuingto grow and with this growth is an evolving The Town need for a multi-modal transportation system to meet the wide-ranging travel demands of current and future residents. The Town has a comprehensive roadway system,stem a budding transit system, and a recently updated general plan. However, there is a need to develop a focused plan and capital improvement program for non-motorized travel bybike and by foot. Since the Town does not now have a pedestrian and bike plan, this initial effort should include an of currentpolicies, plans, and programs. Public involvement is also assessment in the form of two public meetings and establishment of a project desirable steering committee. Scope of Work Task 1: J Establish a Project Steering Committee and Public Involvement Plan Ian will be of interest to various sectors The p of the community, including. ' ' modal advocates, law enforcement agencies, land developers, home citizens, owners groups, and school officials. A key group of up to 12 people is for the project -specific ecific steering committee. The committee should be suggestedp � P . to meet periodically, review project documents, and provide input on the willing p Y� plan as it evolves. 5780 West El Camino del Cerro Tucson, Arizona 85745 520-743-8748 FAX 520-743-4210 Mr. David Hook,P.E. March 5, 1998 2 of 4 Products — Help staff identify potential committee members, coordinate meetings, provide meeting materials, and document meeting results. Task 2: Identify Current Policies, Plans, and Programs Working with the Town staff, steering committee, and outside agencies such as ADOT and PAG, identify current policies, adopted plans and improvement programs related to bicycle and pedestrian travel within the Town and its sphere of influence. Determine current and anticipated problem areas relative to access, safety, modal interchange (bike to bus, for example), and facility needs. Products -- A 10 to 15 page technical memorandum documenting the task, including ongoing plans and programs in neighboring jurisdictions and opportunities for coordination of efforts. Using a map of the study area, inventory the current bike and pedestrian system within the Town. Task 3: Define Current Pedestrian and Bicycle System Needs Using input from the steering committee, staff, elected officials, and the general public (through a public meeting), define current system needs. Using available bike and pedestrian accident data, identify high accident locations, if any. Identify existing problem areas that need immediate attention by the Town or other agencies. Compare the current bike and pedestrian needs with the Town's adopted capital improvement program. Determine current opportunities for public education on alternative modes and traffic safety. Products — A 10 to 15 page technical memorandum documenting system needs and how the needs are potentially fulfilled by the adopted CIP and by the policies contained in the general plan and zoning code. Include an action list for referral to the appropriate agency, if other than the Town of Oro Valley. Task 4: Develop Draft Bicycle and Pedestrian Plan Based on input for the various sources, define a comprehensive bicycle and pedestrian plan. The plan should include a physical system plan, capital improvement program, a public policy plan, public education element, and guidelines for plan implementation. Products — A 20 - 25 page draft plan incorporating the analysis of existing conditions, physical system plan, capital improvement program, and policy recommendations. The document will include appendices and references. A map (11 x 17, multi-color) will also be provided. Task 5: Prepare Final Plan After a public meeting with the Town Mayor and Council, finalize the plan document. Curtis Lueck&Associates 5780 West El Camino del Cerro Tucson,AZ 85745 520-743-8748 FAX 520-743-4210 E-mail CLA@AZS7'ARNET.COM Mr. David Hook,P.E. March 5, 1998 3 of 4 Products— Final plan and map, including 25 copies and acamera-ready original for reproduction by the Town. Task 6: Project Documentation Throughout the planning process, documentation of meetings will be provided. Documentation may also include copies of reference documents requested by the Town. Project Schedule The project is expected to take six months to complete from notice to proceed. Working with the Town, CLA will prepare a project management plan that establishes the project schedule immediately after issuance of the notice to proceed. Project Staff Curtis Lueck (Project Principal) and Cheryl Rader (Planner/Analyst) of CLA will perform the work, with special project advisor Matthew Zoll. Mr. Zoll (Senior Planner) is the chair of the local bicycle advisory committee and an expert on bicycle planning and facility needs. Town Involvement The Town is expected to provide pertinent traffic data, CIP information, work with the steering committee, and public hearings. Fee for Professional Services The fee for services is $14,500, exclusive of direct costs for reproduction and local travel, which are expected to be less than $1500. The project will be conducted on a time and materials basis, not to exceed $14,500 without the prior approval of the Town. Hourly rates are provided on the attached fee schedule. All work products, including the maps, will become the property of the Town at the completion of the project. Payment CLA will invoice the Town of Oro Valley monthly on a per cent complete basis. The invoice will contain a brief statement of the progress of the project during the billing period. Payment from the Town is expected within 30-days of invoicing. Agreement This agreement is binding on both parties. Changes in project scope or schedule shall be mutually agreed upon. The contract may be modified or canceled by the Town at any time by written notice to CLA. CLA shall provide original or reproducible copies of all work products to the Town during the progress of the study or at its completion. Curtis Lueck&Associates 5780 West El Camino del Cerro Tucson,AZ 85745 520-743-8748 FAX 520.713-42/0 E-mail CL4QAZSTARNET:COM Mr. David Hook,P.E. March 5, 1998 4 of 4 Subcontracting CLA shallP erform all work associated with this project and may not subcontract any activities without the prior approval of the Town's project manager. Project Contacts and Project Managers. For the Town of Oro Valley, Mr. Fray Cota. For CLA, Curtis Lueck. Press Statements CLA, employees its em to and agents, will not knowingly discuss this project with any 9 representatives of the news media without the prior approval of the Town of Oro Valley. Approved: For the Town of Oro Valley, Arizona Signature Name and Title Date Sincerely, if C .� E., AICP Principal Curtis Lueck&Associates 5780 West El Camino del Cerro Tucson,AZ 85745 520-743-8748 FAX 520-743-4210 E-mail CLA@1ZSTARNET.COM • • r• ,4,0019 1111 • • Curtis Lueck &Associates Professional Services Fee Schedule Effective Date: 1/1/9p Service Units, Principal Planner/Analyst Senior Planner* Field Technician Routine Professional Services Public Agency Client Per Hour $110 $45 $65 $35 Private Client Per Hour $125 $65 $90 $45 Routine Professional Services, Out of Town Public Agency Client Per Day $1,100 $450 $650 $350 Private Client Per Day $1,250 $650 $900 $450 Expert Opinion/Testimony Public and Private Clients Per Hour $200 $65 $90 $45 Travel Time Public Agency Client Per Hour $77 $32 $46 $25 Private Client Per Hour $88 $46 $63 $32 Vehicle Mileage Per Mile $0.32 Traffic Counts(Mechanical) 2-Station Tube Counts Per Day $65 *Position Currently Vacant � 3 TOWN OF ORO VALLEY COUNCIL COMMUNICATION MEETING DATE: July 6, 1998 TO: HONORABLE MAYOR& COUNCIL FROM: David L. Andrews, Finance Director SUBJECT: Discussion of Draft Agreement with Greater Tucson Economic Council (GTEC) Financial Participation Agreement SUMMARY: The Town of Oro Valley has been a member of GTEC over the past several years via a financial participation agreement. Pursuant to the FY 1996-97 agreement, the Town paid GTEC $5,000 per year. In June 1997, Town staff met with GTEC representatives Robert Gonzales and Barry Burdett to discuss renewal of the agreement for FY 1997-98. GTEC requested an increase in the Town payment from the current$5,000 to $20,000. Staff suggested that the agreement be revamped to indicate an enhanced level of services from GTEC prior to Council consideration. GTEC indicated agreement with the staff request and agreed to provide a draft agreement. Because of personnel changes at GTEC and misplacement of various documents, staff did not receive a draft agreement until January 1998. By this time, some Councilmembers had indicated dissatisfaction with GTEC's responsiveness and suggested that perhaps the Town should not address the issue until FY 1998-99. The purpose of this study session is to review the draft agreement and provide direction to staff regarding this issue. ATTACHMENTS: 1. Draft—GTEC Financial Participation Agreement SUGGESTED MOTION: N/A afro.d David L. Andrews Finance Director /4/ Chuck Swe-t Town Manager Ordinance No. (0)98- TOWN OF ORO VALLEY DRAFT FINANCIAL PARTICIPATION AGREEMENT GREATER TUCSON ECONOMIC DEVELOPMENT COUNCIL THIS AGREEMENT, made and entered into this day of , 1998, by and between the Town of Oro Valley, a municipal corporation, hereinafter called the "Town" and the Greater Tucson Economic Development Council, hereinafter called the "Agency". WITNESSETH WHEREAS, it has been determined that the activities of the Agency are in the public interest, and are such as to improve and promote the public welfare of the Town; and WHEREAS, the Mayor and Council have determined that to financially participate in the promotion of the activities of the Agency is a public purpose in that the activities confer direct benefit of a general character to a significant part of the public; NOW THEREFORE, in consideration of the mutual covenants and conditions hereinafter set forth, the parties hereto do mutually agree as follows: Section 1: Statement of Purpose The Agency shall fund and oversee the implementation of an economic development strategy to ensure the vitality of Pima County including the Town of Oro Valley by focusing the community's economic development resources. Section 2: Services To Be Performed By The Agency Although GTEC serves the entire Pima County region, it shall be a specific focus of the Agency to locate new, expanding or relocating firms and to promote job development within the town limits of the Town of Oro Valley. This obligation is delineated, in part, within the Agency goals and performance measures for Fiscal Year 1997-98 identified below: FY FY FY 1997- 1998— 1998- 98 99 99 Performance Measures Actual Proposed Actual '6>r r /rr i ri a//r ifr/i/rf i11J/irr rs y!J/VIS/r.l rY m ri!/riir riY�/ ri/,r� r r r n���lri�'r:4 Goal# 1 - Implement a national and international marketing p g :•.,::..:>:.{:::�;.,y!<;':r.:•r.;r<r:.rr?3?7.j.%:/!,:..J.,.r:.:<::,;,:!.:;:..::.'f.:ii/:c:.;!/i:r.;r;r..n!:x.' iri1%J/%rJ//,lHr,/L. program to attract the expansion or relocation of quality • 71- ,r 0 f'f' � � /i ',/,51;%,%,,rii y! businesses to the Town and the Tucson area. Y. r..../ r r/i::. 1`ff...r ../"...r r•,r/! /rr+l!: kif:nNs/Hi i/,%///r riirfCJ a) Total number of leads contacted for the Tucson area 2200 b) Develop prospects for the Greater Tucson area 82 c) Develop prospects demonstrating a specific interest in an 8 Oro Valley site or sites - T d) Distribute Town of Oro Valley promotional material and - industrial site information to 100% of leads and prospects, including trade show contacts e) Include information on the Town in GTEC marketing - publications, such as Tucson, Arizona: A Sound Business Decision f) Include the Town industrial properties in the GTEC Real - Estate Database g) Host prospect visits to industrial sites within the Town - limits and notify ED Administrator of such visits for Town involvement - Coordinate the location of new firms to the x Goal # 2 ., ♦ <c `S tp..A\< ♦<.. '\ >` 2 ZR c ; /r y r �r,cu t 2 AD ♦c9Y'. 7F r �4 Tucson area and the Town \ ;.,�Sp >a q. ♦ x•< l< t v ,C 6S;M.+tiyO%r:',. a) Number of new firms assisted to locate in the Tucson 10 area b) Number of new firms locating within the Town limits 1 Goal # 3 - Create new jobs a) Total number of new employees to be hired by locate(s) in 1000 the Tucson area in three years b) Total number of employees to be hired by locates within 100 the Town limits in three years that in the aggregate pay median wages equal to or higher than the average median wage paid in Pima County Goal # 4 - Identify sites for major semi conductor user(s) ,• .< ,Pot r ♦ of 1.(,>S` } 'o r,<}t,y(,(/ p> /r r . \' , <`N \ . `><<JfG?'nth` ♦> My R4Try/GfrYO lh//N/r' y a) Identify potential sites for major semiconductor user(s) for the Tucson area b) Identify potential sites for major semi-conductor within the - Town Goal # 5 — Business Retention and Expansion a) Support Town business retention and expansion efforts within Oro Valley/GTSPED targeted industries - 6. Provide quarterly written reports to the Town on the :, � }.y `r.> >�.y '. of progress of: ♦ > 41.. a) Meeting performance measures; including a generic - listing of prospects developed (i.e., type of industry, number of jobs, etc. and specific information on prospects demonstrating a specific interest in Oro Valley sites and prospect visits to sites in the Town) b) The location of a major semi-conductor user(s) within the - Tucson area/Town limits c) Expansion/retention activities within Town limits - 2 Section 3: Services To Be Provided By The Town Provide the Agency with a sum of money not to exceed Twenty Thousand Dollars ($20,000). Section 4: Method Of Payment The amount allocated hereunder (Section 3) shall be paid to the Agency for services rendered in two installments, to be paid on October 1 and April 1 upon receipt of a written request signed by an authorized representative of the Agency. The two installment amounts shall be paid to the Agency on October 1, 1998 and April 1, 1999. The Town may, as a result of subsequently discovered evidence, withhold whole or part of the scheduled payment as may be necessary because: 1. Services were not rendered. 2. The Agency failed to supply information or reports as required. 3. The Agency is not in compliance with agreed upon disbursement documentation and/or other project performance. 4. The Agency failed to make required payments to subcontractors. When the reasons for withholding payments have been corrected to the satisfaction of the Town, any amounts due shall be processed. The Town will be reimbursed for any funds expended for services not rendered. Section 5: Responsibility For Open Records The Agency agrees to make open to the public all records relating to any funds directly received from the Town that the Agency distributes to other organizations or individuals. Section 6: Evaluation Criteria And Reporting: a) The Agency agrees to submit to the Town, through the Economic Development Administrator, reports addressing the progress of the Agency in achieving its performance measures, including a generic listing of prospects developed (i.e., type of industry, number of jobs, etc. and specific information on prospects demonstrating a specific interest in Oro Valley sites and prospect visits to sites in the Town). Reports shall be submitted within ten (10) working days following September 30, December 31, March 31, and June 30. The progress reports shall include the following: • fiscal year-to-date actual performance for each performance measure, • projected performance for each measure through the end of the fiscal year (June 30th), and 3 In order to assess the impact of the Agency, the Town reserves the right to evaluate performance, and to have access to all pertinent information necessary to make evaluations. Section 7: Accountability The Agency shall maintain a true and accurate accounting system which meets generally accepted accounting principles, and which is capable of properly accounting for all expenditures and receipts of the Agency on a timely basis. The Agency's accounting system shall permit separate, identifiable accounting for all funds to be provided by the Town pursuant to this Agreement. The Agency shall provide the Finance Department of the Town, within three months after the close of the Agency's fiscal year, a copy of the financial audit of the Agency's operations by an independent certified public accountant, along with any management letter, and, if applicable, the Agency's plan for corrective action. If the Agency does not have an audit, it may submit within three months after the close of its fiscal year, a complete accounting of Town funds received. This accounting must be approved by the Finance Department of the Town as sufficiently descriptive and complete. If for good reason the Agency can not meet the times established for submission of financial reporting, the Agency shall notify the Finance Department in writing of the reason for the delay, provide an expected completion date, and request a waiver of the due date. At any time during or after the period of this contract, the Finance Department of the Town or a Town agent may audit the Agency's overall financial operation for the contract period. The Agency shall provide any financial reports or documentation necessary to accomplish such an audit. Section 8: Matching Grants The Agency agrees to obtain Mayor and Council approval prior to applying for any matching grants involving the commitment of Town funds. Section 9: Americans With Disabilities Act The Agency shall comply with all applicable provisions of the Americans with Disabilities Act (Public Law 101-336, 42 U.S.C. 12101-12213) and applicable federal regulations under the Act (28 CFT Parts 35 and 36). 4 Section 10: Terms of Agreement This Agreement between parties as described above shall be effective from July 1, 1998 through June 30, 1999. Before the end of each fiscal year referred to above, the provisions of this agreement and the identified performance measures will be reviewed and renegotiated by the Town and the Agency. Section 11: Termination This Agreement may be terminated at any time by mutual written consent, or by either g party giving art ivin thirty (30) days written notice to the other party, or at such time, as in the opinion of the Town, the Agency's performance hereunder is deemed unsatisfactory. Section 12: Indemnification To the extent not prohibited by ARS Section 35-154 and permitted by ARS Section 41- 621, the Agency agrees to indemnify, defend and save harmless the Town, its Mayor and Council, appointed boards, committees, and commissions, officers, employees, and insurance carriers, individually and collectively, from all losses, claims, suits, demands, expenses, subrogations, attorney's fees, or actions of any kind and nature resulting from personal injury to any person, including employees of the Agency or of any subcontractor employed by the Agency (including bodily injury and death) or damages to any property, arising or alleged to have arisen out of the sole negligence of the Town, its officers, agents, or employees. Worker Compensation insurance and/or self-insurance carried by the Town does not apply to employees or volunteers acting in any capacity for the Agency. Section 13: Independent Contractor The parties stipulate and agree that Agency is not an employee of the Town, and is performing its duties hereunder as an Independent Contractor, supplying its own employees, and maintaining its own insurance, workman's compensation insurance, and handling all of its own internal accounting. The Town in no way controls, directs or has any responsibility for the actions of the Agency. Section 14: Non-Discrimination This Agency promises to abide by Federal statutes relating to non-discrimination. 5 Section 15: Insurance The Agency agrees to: A. Obtain insurance coverage of the types and amounts required in this section and keep such insurance coverage in force throughout the life of this Agreement. All policies will contain an endorsement providing that written notice be given to the Town at least ten (10) calendar days prior to termination, cancellation, or reduction in coverage in any policy. B. The Comprehensive General Liability Insurance policy will include the Town as an additional insured with respect to liability arising out of the performance of this Agreement. C. The Agency will provide and maintain minimum insurance limits as follows: COVERAGE AFFORDED LIMITS OF LIABILITY Workers Compensation Comprehensive General Statute $1,000,000-Bodily Injury and Property Damage Liability Insurance — Including: Combined Single Limit Personal injury coverage Comprehensive Automobile $1,000,000-Bodily Injury and Property Damage Liability Insurance Including: Combined Single Limit Non-owned, leased, hired vehicles 6 IN WITNESSETH WHEREOF, the parties hereto have executed this Agreement as of the date first above written. TOWN OF ORO VALLEY, a municipal COUNTERSIGNED: corporation BY: As Town Clerk and not personally as Mayor and not personally APPROVED AS TO FORM this Of , 1998 Greater Tucson Economic Council BY: For Town Attorney and not personally Agency Representative and not personally NPhillips/F:/gteccon t 7 MASTER PLAN & SPACE UTILIZATION STUDY 01W VALLEY TOWN HALL r.---- 11.-1 A ,,,,,A ri -- , / 4,, !4r - ,t„,,S:t i yt.{ ,, ,,„,,,,,,,-4,,,,,,,,, _.-,-,:,,p,,,,..,.,„,,,,,,,,1/4.„,_„...,,,,„r ,,,,,_ r � � ,>,fl�}� f"y4_Rs�Ih'iF},gv, �T�aL-�nYfs..r �+ n k�i,r ��t'��7Y'•moi. �"K," ;:_i6 �. " i'KY` ,c-./.,N,.',''.'," ti/ "�F!in'l�'41'.. "'''''-::-,..410:::,,,,,-.4;:,-4,-„,;-.,-- ..,..44,-.„,..44- a�'���,�''R�" Z_*�:I�4n'i^.t�'t�C.�dt ��0`3 ifi� ~ti';�` }� !... r.K r�l���, ,�' y •`'1.niT_ '=��'nK"' i'F � „� 1 F ,'r y.a' A n4k: -.,, .:,:•,. i . • .-i ,, -Tii.* ,:%.,,,,4 Vi. ' .it. :'I,,, ''-'$.1.,' ."1 ' ' ., :r-'- 'V..,' 44 I,',.,-<.:".,.__''•• vr., ' .-_- i : wt:- ,,...,,-,:..---.,---7-...,,,..... 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X%'''''''.-- ' .,AS2Ae°IC'''''''!-.i> 0('i-i'i —,t A\-.) it ''i'V1_11.7-t_i 5 A K E L L A R A 5 5 OCI A I ES DRAFT 24 MARCH 1998 INDEX • 1 Introduction • 1.1 Background • 1.2 Objectives • 1.3 Process • 2 Analysis of Existing Site and Facilites • 2.1 Vicinity Map • 2.2 Site • 2.3 Site Survey • 2.4 Buildings • 2.5 Building Floor Plans 2.6 Shared Space Analysis • 3 Space Studies • 3.1 Objective • 3.2 Organizational Chart • 3.3 Departmental Interviews • 3.4 Interview Conclusions • 3.5 Floor Area Comparisons • 3.6 Space Utilization Schemes • 4 Proposed Building Schemes • 4.1 Proposed Development Services Building Floor Plan • 5 Master Plan Design Concepts • 5.1 Existing Site Plan • 5.2 Master Plan Scheme 'A' • 5.3 Recommendations • 5.4 Proposed Master Plan Scheme • 5.5 Cost ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY INTRODUCTION 1.1 1.1 BACKGROUND The Town of Oro Valley was established in 1974. The population has grown to 22,834 in 1997. As the town has grown, it has occupied several sites and buildings. Starting from an old house, the town now houses its operations at three sites with a total of 40,376 square feet. The need to expand and consolidate resulted in retaining Sakeliar Associates to assess the town's needs. YEAR POPULATION %CHANGE 1992 , 9,024 16.5% 1993 } 10,330 I 14.5% 19.9411,947 15.6% 18 540 l 55.2% 1995 � � 1996 21,407 15.5% 1997 � 23,120 � 8.0% ^_, 1998 24,738 j 7.0% 1999 r 26,470 7.0% 2000 28,190 6.5% 29 881 6.0% 2001 I 2002 1 31,375 5.0% r--------._._.._....__.—_ 3 2,944- 5.0% 2003 1 2004 i 54,592 5.0% 2005 56,521 l 5.0% 37773 2006 � 4.0% 2007 ; 39,285 ! 4.0% � ----- 2010 44,190 4.0% 2015 i 51,228 3.0%0-- 2020 7 59,388 3.0% 202565,569 2.0% ' - 2030 68,914 1.0% 2035 72,429 1.0% 2040 76,123 –..1.0%-__-_---- 2045 78,046 0.5% ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY INTRODUCTION 1.2 1.2 O I3J ECTIVE The objective of the Town Council and Administrative staff is to expand the current town hall facility to accommodate unified departments and promotepositive a efficient work place. The objective of this report is to assess the current,five year and ten year space needs of the Town Hall. ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY INTRODUCTION 1.3 1.3 PROCESS • The approach to this project is to evaluate existing facilities,determine department needs and develop a Master Flan that will meet the town requirements for the next ten years. • The Investigation phase consists of the following: • field measure existing buildings and verify as-built documents • enter information into a digital file • interview departments to determine relationships and needs • analyze spaces shared by departments • document existing parking facilities. • The Space Utilization Study analyzes the use of existing areas by square footage, department location and personnel. Floor plans are cross- referenced to an organizational chart to identify floor area allocations by department. Several schematic designs outlining department relocation were presented to the site committee to determine which plan best satisfied the growth requirements of all departments. These plans are reviewed by the site committee to establish an overall scheme for presentation at the Council Study Session. • The Master Flan Development phase incorporates the existing site plan into an overall scheme to include all new developments and associated parking. This plan is reviewed by the site committee and refined to be adopted by the Governing Board. • The design and construction of the Development Services Facility will be accomplished based on Board approval of the Master Plan. ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY ANALYSIS OF EXISTING SITE AND FACILITY 2.1 2.1 VICINITY MAP t D I. 4 7 0 �c', OL ! i �% ��\ WATER W j UTILITY vji ' ti ( -6I ;4-� --; V C� Ld _ -- ` .' � rte. TANS ER I NE e _ Ao I .:=x ` i ■1 rl 1 ' >! NI jp 1 i ,,,,,`. t ,— 1 ! L.-7 i NARA19\1,1A R 1 VE 1-1 f /t~_,. 1. ,..,,,..: ."(-„,,."se•\,_. ,,//., ' HALL` /4- _,,-,\ 4 - ---,f----i ir o , „ ,_,- . ,,, _7__00________ i ,. -) / 4, . , . , - -,.,/ __... 1--- i , , ______---- ,./........, •-i., fi --- ` 1 I r-t-P-11 1 i �UBLIG q /' 1NORKS 1 i 11 GALLE,`GOHIGORDIA �r 1 7 ,--r I 010 VALLEY MASTER PLAN & SPACE UTILIZATION STUDY ANALYSIS OF EXISTING SITE AND FACILITY 2.2 2.2 SITE • This Master Plan includes the current town hall site and adjacent vacant parcel totalling 15.5. The original plot of 5 acres is the subject of the existing facility analysis. The adjacent 7.5 acres to the north was recently acquired and is tentatively planned to include a Library an associated parking. • Access to the site is currently from the southwest corner off of La Canada Drive. • The existingp arking lot contains 155 spaces and serves both the Town Hall and the Police Department. The facility contains ample handicapped accessiblep arking spaces, including adjacent access aisles and ramps, which meet current ADA requirements. • The current traffic flow through the site raises a concern over safety. The existing parking lot layout causes vehicular traffic to back out into the main flow of traffic. • Ap p ro osed Site Master Plan can be found in section 5.2 of this study. The Master Plan redefines the parking lot to contain a main street to facilitate the flow of traffic. A new access/ egress road is included to the north of the Police Department to allow cars to loop through the site. Thep lan also sites the new Development Services facility,future expansion of existing facilities and the proposed Library. • The site committee discussed the addition of a portable to accommodate growth until the new Development Services building is completed. The portable is to be located at the northeast corner of the parking lot. Temporary additional parking will be provided nearby as required. ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY ANALYSIS OF EXISTING SITE AND FACILITY 2.3 2.3 SITE SURVEY I 4! ; \ f _ 1 i ,-....., . i , - ________i NARANJA DRIVE I 1 { i I ,, I 1 I i 1 ,, 1 i,\ iii , 1 .?-ii.ir H ;-?..V6r, } } i a' , r ..,...i,-,o ; \ I l • I I dl t . 11 illl.lt Q -+ --1; I �= Til •,-; .- -- _.q-i—,— ---; \ _ Y -1.-F-- — ; PpLIGE —= ` 1ini DEPT. - ti 1 ✓, ,%/�.� ,,c III 1 ../..72.'''_ k DEN • NT y I r^ { 1 r..7 \-. i `--- z, <:_.•4 4.''MA615 -ATE ' // InI�._.., `� ): I I `�i� I �: Si. a i 11! HI= Vii. o 1 _ _ } ( ADMIN. \ . Y t 1. 1 1-1© _ J ..-:, - i 1 1 ( I-4 lc . - '_ ___________ . EXISTING SITE ELAN N r- 0 ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY ANALYSIS OF EXISTING SITE AND FACILITY 2.4 2.4 BUILDINGS There are a total of seven buildings on three different sites. ORO VALLEY TOWN HALL • Administration Building, which includes the following departments: • Mayor/Town Council • Town Manager • Town Clerk • Finance • Magistrate Court, which includes the following departments: • Town Magistrate • Town Attorney • Community Development, which includes the following departments: • Manning &Zoning • Building Safety • Transportation Coordinator • Parks &Recreation • Police Department. CALLE CONCORDIA • public Works Building, which includes the following departments: •Town Engineer • Development Services •Capital Projects • Street Maintenance Building. RANCHO VISTOSO • Water Administration/ Operations • Transportation • Police Substation ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY I , . 181818'8 8;8181 1-4' 13! 6i u , , ,-'16'i 1 1 1 i• 1 i*1 '11 K ILII; ! i=i3 is ice i,i0 , RI io 1 . 1?: 1 .,:t4',4,010!a! 1Z 13 ! 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I ! ! i I I t I j ! { 1 1 ! i ; i t i , i s ! i I ! , 1 , 1 , 111 ! --11 , 1 {` b v ANALYSIS OF EXISTING SITE AND FACILITY 2.6.2 ri T I j r I j ' moi 1 ' 1 1 E 1 It, OI 0 I 4--;j V S22I i-i- ! 1 ! 8{ c816I O1 2 d- OI i Oi p ..il� I � �! �Im i pig -,_ ,,,4n I; In O 2I O *t <r)F�W-lj OW WU. S Iz� O oiO�i �I9IpL o W WUI 1 < UflL1 W - Q U1maycc < -mid p �; >- LZm W L>_; tZ) 2 1 WL flm ‘-) O i 0 0 --- O O 0 U U .. ° E 8 2 8' `-'—) 8 E t-@ ,$) n — (.1 — c\I — N l l l 1 1 1 1 I I • • I I I i POLICE SUBSTATION ' { ! i i ' — — - -- — ----1 I } _ III • ! • D STREET MAINTENANCE ez Q j • t • • • I • • • • CAPITAL PROJECTS UY I { I I I ► _ 1 in I • • I • • ; • • I • •2 I j DEVELOPMENT SERVICES ; I I l ! t I I � � ! i I • I • • ATER UTILITY i ! W L_._ I _l_t_ it TOWN ENG , , 1 i I i • • • • Si TRANSPORTATION i ►. • • ff I I • I • I �PARKS&RECREATION ► ( I I i I I I 1 Zi m I BUILDING ADMINISTRATION 2� 2 8 PLANNING&ZONING --) ! ► � fi Ii VIII I ' - t I TOWN MAGISTRATE ! I ! I I CS. 1 I I i I I I TOWN ATTORNEY I I F r i ! { I I { Z I MAYOR&COUNCIL _ { _i i ! 1 FINANCE { t ! 1 1 { ?;TOWN CLERK ! 1 Ql ( i ' i ! + ! I i I TOWN MANAGER ! , ' ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.1 3.1 OBJECTIVE • The objective of the department interviews was to identify and document the user's concerns and expectations. These,in turn,become the criteria for design. • Interviews were conducted during the month of January with 16 individuals representing all departments. The interviews discussed the number and types of visitors, deficiencies in work areas, common shared areas, relationships to other departments, special needs and future growth. Interviews were recorded by the architect on a standard form and returned to each group for review and corrections. The following is an organizational chart which includes all employees of the Oro Valley Town Hall. ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.1 3.3 DEPARTMENT INTERVIEWS • Interviews were conducted between 1/16/95 and 2/02/98 with 16 individual department heads representing all employees of Oro Valley Town Hall. • A standard interview questionnaire was used as a basis for discussion that included many aspects of their departments such as growth potential, relationships to other departments and special utility requirements. • The following completed interview forms were reviewed and approved by each group that participated in the interviews. ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.2 1. DATE: 2 February 95 2. DEPARTMENT: Town Council 3. ATTENDANCE: Dick Johnson 4. LOCATION: Administration Building 5. DEPT. HEAD: Mayor 6. STAFF: 5: Mayor, (4) Council Members 7. VISITORS: 1 —5/ Day S. TOTAL FLOOR AREA: 350 5F 9. DEFICIENCIES. Insufficient Conference Room— need for large central Conference Room "wired"for flexibility of meetings; Closer proximity to Mayor is desired; (2) Council Members/ Office is ideal; Town Hall would benefit from central lunch area w/ outdoor seating 10. ACCESSIBILITY NEEDS: Minimal 11. COMMON AREAS: Conference Room; Break Room; Work Room; Restroom 12. RELATIONSHIPS: Town Manager 13. PROJECTED GROWTH: 5—10/year: 20%; Addition of Public Relations Office 14. SPECIAL UTILITIES: None 15. REMARKS: None ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.3 1. DATE: 20 January 95 2. DEPARTMENT: Town Manager 3. ATTENDANCE: Chuck Sweet 4. LOCATION: Administration Building 5. DEPT. HEAD: Chuck Sweet ro. STAFF: 5: Town Manager er & Administrative Assistant; Human Resources Administrator&Assistant; Government Relations 7. VISITORS: 20 - 25/ Day S. TOTAL FLOOR AREA: 740 SF 9. DEFICIENCIES: Conference Room,4-12; Town Manager needs own Printer but currently lacks the space; Administrative Assistant lacks isolation from corridor. 10. ACCESSIBILITY NEEDS: Medium 11. COMMON AREAS: Lobby; break Room; Conference Room; Copier/Workroom 12. RELATION5HIP5: Planning; Finance; Town Clerk (Least connection with f olice, Courts) 13. PROJECTED GROWTH: 5—10/year: 607. 14. SPECIAL UTILITIES: None 15. REMARKS: Mayor currently has no staff. Mayor may require Admin. Assistant in future. ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.4 1. DATE: 20 January 95 2. DEPARTMENT: Town Clerk 3. ATTENDANCE: Kathi Cuvelier 4. LOCATION: Administration Building 5. DEPT. HEAD: Kathi Cuvelier 6. STAFF. 4: Town Clerk; Deputy Clerk; (2) Receptionists 7. VISITORS: 20 - 60/ Day 5. TOTAL FLOOR AREA: 34-5 5F 9. DEFICIENCIES: Workroom too small for all users; Insufficient office supply storage; Finance Department needs individual copy machine; Council Chambers is noisy, especially from mechanical units; Council Chambers lacks area to store chairs,furnishings, etc.; An area is needed to store surplus equipment prior to auctioning; Records storage � needs to be in d area instead of in a room with exposed water/ sewer lines; Lobby size is insufficient for number of visitors at times; Area is needed for absentee voting,perhaps an additional conference room or alcove area; 10. ACCESSIBILITY NEEDS: High 11. COMMON AREAS: Lobby; Restrooms; break Room; Conference Room; Copier/Workroom; Storage in easement 12. RELATIONSHIPS: All Departments and Mayor&Council 13. PROJECTED GROWTH: 5 year: 677. 10 year: 133/0 14. SPECIAL UTILITIES: Town Clerk needs Scanner for records when Bar Code Filing System is implemented when needed. 15. REMARKS: General Information/ Directional Personnel may eventually be required at Entrance ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.5 1. DATE: 21 January 98 2. DEPARTMENT: Finance 3. ATTENDANCE: David Andrews 4. LOCATION: Administration building 5. DEPT. HEAD: David Andrews 6. r• (2) Accountants; (2) Accounting Clerks; Economic STAFF: 7: Finance Directo , Development Administrator; (shared) Receptionist 7. VISITORS: 1 / Day 5. TOTAL FLOOR AREA: 860 SF 9. DEFICIENCIES: Insufficient Storage; Insufficient square footage! employee; Lack of electronic mail system connection with Public Works 10. ACCESSIBILITY NEEDS: Medium 11. COMMON AREAS: Conference Room; Break Room; Work Room; Restroom; Storage in basement 12. RELATIONSHIPS: All Departments and divisions 13. PROJECTED GROWTH: 5 year: 57% 10 year: 100% Computer network wiring needed for financial reporting systems 14. SPECIAL UTILITIES. Comp 15. REMARKS: elan for space needs s to accommodate future office equipment such as a back-up copier. ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.6 1. DATE: 20 January 95 2. DEPARTMENT: Town Attorney 3. ATTENDANCE: Tobin Sidles 4. LOCATION: Magistrate Court 5. DEPT. HEAD: Tobin Sidles 6. STAFF: 3:Town Attorney; Legal Assistant; Clerk/ Receptionist 7. VISITORS: 3/ Day 5. TOTAL FLOOR AREA: 550 5F Adjacency to Court; Need specified Work Room 9. DEFICIENCIES J . 10. ACCESSIBILITY NEEDS: Medium 11. COMMON AREAS: Conference Room,4-6; Jury Room—Utilized as a Break Room when not occupied by a Jury; Office- Utilized as Workroom/ Storage Room!Workspace for visiting attorneys 12. RELATIONSHIPS: Police;Town Magistrate 13. PROJECTED GROWTH: 5 year: 67% 10 year: 167% 14. SPECIAL UTILITIES: None 15. REMARKS: None ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.7 1. DATE: 21 January 98 2. DEPARTMENT: Town Magistrate 3. ATTENDANCE: Judge Frances Lynch 4. LOCATION: Magistrate Court 5. DEPT. HEAD: Judge Frances Lynch 6. STAFF: 2:Vacant `� Engineering Position,Civil Engineering Technician 7. VISITORS: 30 - 70/ Morning; 5—10/ Afternoon S. TOTAL FLOOR AREA: 1200 SF 9. DEFICIENCIES: Insufficient Storage area; Storage Files in Basement of Administration Building; No Conference Room 10. ACCESSIBILITY NEEDS: High 11. COMMON AREAS: Break Room; Storage in Basement 12. RELATIONSHIPS: Town Attorney 13. PROJECTED GROWTH: 5—10/year: 53% 14. SPECIAL UTILITIES: None 15. REMARKS: None ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.8 1. DATE: 16 January 95 2. DEPARTMENT: Community Development/ Planning &Zoning 3. ATTENDANCE: Don Chatfield 4. LOCATION: Community Development 5. DEPT. HEAD: Don Chatfield 6. STAFF: 10: 7. VISITORS: 10 -12/ Day S. TOTAL FLOOR AREA: 1,155 5F S. DEFICIENCIES: No Central Work Area; No Conference Room; No Break Room; (3)employees currently 1 o ees work in Basement—concerns about remote location, safety, lack of accessibility 10. ACCESSIBILITY NEEDS: High 11. COMMON AREAS: Workroom; Break Room 12. RELATIONSHIPS 5uilding Safety;Town Attorney;Town Clerk;Town Engineer 13. PROJECTED GROWTH: 5 year: 60% 10 year: 100% 14. SPECIAL UTILITIES: GI5 Computer Center—Requires ISDN line 15. REMARKS: None ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.9 1. DATE: 16 January 95 2. DEPARTMENT: Building Safety 3. ATTENDANCE: Don Chatfield 4. LOCATION: Community Development 5. DEPT. HEAD: Don Chatfield 6. STAFF: 7: 7. VISITORS: 20 - 25/ Day S. TOTAL FLOOR AREA: 440 SF 9. DEFICIENCIES: No Central Work Area; No Conference Room; No Break Room; (3)ememployees currently work in Basement—concerns about remote location, p y safety, lack of accessibility 10. ACCESSIBILITY NEEDS: High 11. COMMON AREAS: Conference Room; Central Files, share with Planning &Zoning 12. RELATIONSHIPS: Public Works; Planning &Zoning 13. PROJECTED GROWTH: 5 year: 71% 10 year: 129% 14. SPECIAL UTILITIES: None 15. REMARKS: None ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE 5TU DIES 3.3.10 1. DATE: 16 January 98 2. DEPARTMENT: Parks&Recreation . 3. ATTENDANCE: Don Chatfield 4. LOCATION: Department of Public Works - 680 W. Calle Concordia 5. DEPT. HEAD: Ken 6. STAFF: 2: Administrator, Administrative Assistant 7. VISITORS: 30 - 40/ Day (Reservations, Permits, Business, Equipment Rentals, etc.) 8. TOTAL FLOOR AREA: 645 SF 9. DEFICIENCIES: Poor Visibility, Access; Remote Supervisor location; Insufficient Storage for supplies and equipment; Lack of Administrative/ Staff space 10. ACCESSIBILITY NEEDS: Medium 11. COMMON AREAS: Share the following with Public Works: Restrooms, Break Room 12. RELATIONSHIPS: Public Works; Planning &Zoning 13. PROJECTED GROWTH: Need minimum of 2 new positions: Receptionist, Program Supervisor 5 year: 100% 10 year: 133% 14. SPECIAL UTILITIES: None 15. REMARKS: Visitor count could increase if sufficient space and staff were available. • ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STU DIES 3.3.11 1. DATE: 16 January 95 2. DEPARTMENT: Transportation 3. ATTENDANCE: Don Chatfield 4. LOCATION: Department of public Works - 1565 Rancho Vistoso, Suite A 5. DEPT. HEAD: Don Chatfield 6. STAFF: 4: 7. VISITORS: 0/ Day 5. TOTAL FLOOR AREA: 270 5F 9. DEFICIENCIES: Lease space Cay $30,000/year 10. ACCESSIBILITY NEEDS: Low 11. COMMON AREAS: None 12. RELATIONSHIPS: None 13. PROJECTED GROWTH: 5 year: 100% 10 year: 300% 14. SPECIAL UTILITIES: None 15. REMARKS: None ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.12 1. DATE: 21 January 95 2. DEPARTMENT: Department of Public Works/Town Engineer 3. ATTENDANCE: David Hook p 4. LOCATION: Department of Public Works - 550 W. Calle Concordia 5. DEPT. HEAD: David Hook g S. STAFF: 3:Town Engineer; Administrative Secretary; Receptionist 7. VISITORS: 1 - 5/ Day 5. TOTAL FLOOR AREA: 420 5F proximity DEFICIENCIES: Need closer to Water Administration &Operations; Need closer proximity roximit to Town Manager&other Department Heads 10. ACCESSIBILITY NEEDS: Low AREAS: Share the following with other Public Works divisions: 11. COMMON Reception, Restrooms, Break Room, Storage other Department Heads, especially Finance (David 12. RELATIONSHIPS: Town Manager & p Andrews) & Community Development (Don Chatfield) 13. PROJECTED GROWTH: 5—1D/year: 167% 14. SPECIAL UTILITIES: None 15. REMARKS: None ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.13 1. DATE: 21 January 95 2. DEPARTMENT. Department of Public Works/Water Administration &Operations 3, ATTENDANCE: David Hook 4. LOCATION: Department of Public Works - 1565 Rancho Vistoso, Suite A 5. DEPT. HEAD: Water Administration: Shirley Seng Water Operations Art Sprinkle 6. STAFF: Water Administration: 6 Water Operations 10 tion: 5 - 50/ Da (Bill ayment),1 —5/ Day (Full Visit) 7. VISITORS: Water Administration: y p Water Operations: 1 —5/ Day S. TOTAL FLOOR AREA: 950 SF 9. DEFICIENCIES: Lease space; Remote Location/ Not easily accessible to customer base; Lack of Operations Area/ Workstations (workers currently use back of trucks, any available space inside, etc.); Lack of private Conference Room; Lack of efficient payment center; Insufficient storage; Insufficient Break Room; Insufficient Work Room; Share Restrooms with another facility 10. ACCESSIBILITY NEEDS: High 11. COMMON AREAS: Share the following with Transportation &Police: Reception, Restrooms, Break Room, Storage,Work Room 12. RELATIONSHIPS: Water Administration: Finance; Water Operations: Planning &Zoning; Capital Projects; Development Services 13. PROJECTED GROWTH: 5 year: 3070 10 year: S0/o 14. SPECIAL UTILITIES: Individual computer network needed for billing; Additionalq, Departments. network required to connect with other Town Hall in walk-in bill payments if office is located more centrally. 15. REMARKS: Potential increase p y ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.14 1. DATE: 21 January 98 p 2. DEPARTMENT. Department of Public Works/ Development Services 3. ATTENDANCE: David Hook p 4. LOCATION: Department of Public Works - 680 W. Calle Concordia 5. DEPT. HEAD: Jim Hossley 6. STAFF: 3: 7. VISITORS: 5 -10/ Day 5. TOTAL FLOOR AREA: 360 5F 9. DEFICIENCIES: Need proximity to Water Operations; Need proximity to Planning &Zoning 10. ACCESSIBILITY NEEDS: Medium 11. COMMON AREAS: Share the following with other Public Works divisions: Reception, Restrooms, Break Room, Storage 12. RELATIONSHIPS: Planning &Zoning;Water Administration &Operations 13. PROJECTED GROWTH: 5 year: 50% 10 year: 100% 14. SPECIAL UTILITIES: None 15. REMARKS: Possible shift to Community Develoment Department ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.15 1. DATE: 21 January 95 2. DEPARTMENT: Department of Public Works/ Capital Projects 3. ATTENDANCE: David Hook 4. LOCATION: Department of Public Works—680 W. Calle Concordia 5. DEPT. HEAD: Vacant Engineering Position :Vacant En ineering Position,Civil Engineering Technician 6. STAFF: 2 a g 7. VISITORS: 1 - 5/ Day g. TOTAL FLOOR AREA: 460 SF 9. DEFICIENCIES: Remote Location — need proximity to Water Operations 10. ACCESSIBILITY NEEDS: Low Share the following with other Public Works departments: 11. COMMON AREAS: Reception, Restrooms, Break Room, Storage 12. RELATIONSHIPS: Water Operations; Street Maintenance 13. PROJECTED GROWTH: 5 year: 50% 10 year: 150% 14. SPECIAL UTILITIES: None 15. REMARKS: None ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY ANALYSIS OF EXISTING SITE AND FACILITY 2.6.1 2.6 SHARED SPACE ANALYSIS i i 1 .• - , R : c\I li-1 §' , 4: „, . 2 0 8H8 E c6 -`2 2 0 0 a 8 N a5 n . 3HFA oes rfs ,r) w . 814-7, (9: u 2 sis2 E 2 o w ; O c)iz oz. u.) 8io cu21 2 ),L >- 72! iii Nz < zz. Mi ,›E ..z_ 112 e'114) ez2 < --- L- 2 1 tis 'E3H1D, ,1-2 8 m 8 D) LciL2 , . § 0 nion 0 491 n: R fl 8 tq 8 P 5__1 N Fr &I t%) RI Csi cci. — , • POLICE OUI3OTATION _ ____ . . . , . STREET MAINTENANCE .. _ CAPITAL PROJECTS (_3 DEVELOPMENT SERVICES_ iH- _ . si. . WATER UTILITY TOWN ENGINEER - , ti5 TRANSPORTATION t . cl PARKS&RECREATION , m DUILDING ADMINISTRATION . 0 o PLANNING&ZONING . , . . . . . . , — _ TOWN MAGISTRATE 0 . , < . : . • . , . . . TOWN ATTORNEY - — ' '---f- ___ . . . . . . . . Z MAYOR&COUNCIL . . . . . . . . . . , Si . ,FINANCE L . . . . . .TOWN CLERK . , <CI T , . . . I . . _ TOWN MANAGER 1 1 1 _ — L ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.16 1. DATE: 21 January 95 2. DEPARTMENT: Department of Public Works/ Street Maintenance 3. ATTENDANCE: David Hook Department of Public Works (separate4. LOCATION: building) - 650 W. Calle Concorda 5. DEPT. HEAD: Al Heimpel 6. STAFF: e 5 7. VISITORS: 1 - 5/ Day S. TOTAL FLOOR AREA: 2400 5F p 9. DEFICIENCIES: Lack of fax, copier,work room—must come into Public Works building to use; Insufficient square footage; Location — residential neighborhood; Lack of Locker/ Shower area; Lack of Storage, especially inside; Inadequate Sreak Room; Lack of Offices for Foremen; Exposure of equipment to elements outside 10. ACCESSIDILITY NEEDS: Low 11. COMMON AREAS: Share the following with other Public Works divisions: Fax, Copier, Restrooms; Crew Rooms 12. RELATIONSHIPS: Capital Projects;Town Clerk 13. PROJECTED GROWTH: 5 year: 20% 10 year: 70% 14. SPECIAL p UTILITIES: FuelingOperations, 3-4) Equipment (possibly) 15. REMARKS: None ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.17 1. DATE: 21 January 98 2. DEPARTMENT: Police Department 3. ATTENDANCE: Chief Warner Wolff 4. LOCATION: Police Department 5. DEPT. HEAD: Chief Warner Wolff 6. STAFF: 50 Full Time, Commissioned 23 Full Time, Civilian Volunteers 23 in Facility Full Time 7. VISITORS: 30 - 50/ Day 8. TOTAL FLOOR AREA: 12,500 SF 9. DEFICIENCIES: Insufficient Space; Insufficient Storage area for Property/ Evidence; No automatic ADA door opener at entry 10. ACCESSIBILITY NEEDS: Medium 11. COMMON AREAS: TrainingFacility (utilized by approximately 5/day) —shared with other departments; Parking 12. RELATIONSHIPS: Planning &Zoning 13. PROJECTED GROWTH: 5 year: 668% 10 year: 139% 14. SPECIAL UTILITIES: Radio Tower;(1)Repeater at Police Headquarters,(1)Repeater in Basement; Diesel Stand-by Generator 15. REMARKS: None ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.4 3.4 INTERVIEW CONCLUSIONS The following conclusions have been drawn from the interview process: • Co mmon areas such as storage, supplies and work rooms are not adecttypical This is t ical of a facility that increases staff over time withoutp g rovid in additional floor area. People tend to occupy any available space. • There is a definite need for the addition of a variety of sizes of conference rooms. • A large centrally ntrall located Lunch Room would be ideal in meeting the needs of almost all departments. • 70/':\ MANAS=R 41e‘ O 0A\ G.-=�< O i I ♦♦ TC)"\ A--i=Z.\='' i 0♦ 416 70'/N\ `''AV ��A ♦♦ f ♦♦ I I ♦ *1114*ZONINS 41 OWWVI,.4t# 44‘4& •Nft S A' -A._ 4r- A.7.7`" C\ ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.5.1 3.5 FLOOR AREA COMPARISONS The following square footages are to be utilized for projecting future space requirements: PROJECTION STANDARDS 5F Field Technician 40 90 Clerical Technician 110 Technical Supervisor 120 p Administrator 130 p_spartment Head/ Mayor 170 Town Manager ^ 250 ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY S 3.5.2 SPACE STUDIE -- Existing SF 1 5-Year 5F 10-Year SF 10535 11570 _ 12140 H ADMINISTRATION BUILDING E - 760 —j 400 76 0 ( ---------- Mayor& Council --' .._ ----------------------- 510 710 710 j Town Manager 285 370 1 370 Human Resources ! 1620 --- 925 1140 --------------- i Finance ---- -____---- --- Town Clerk----- ------ - ' 650 8 25 ; 915 _ ! - General Support 7765 7765 ! 7765 � , � 4212 5312 �, 6072 !MAGISTRATE COURT ._._._._.-__ � 4522 fi 1-MAGISTRATE _� _ 3147 4072 1 Town Magistrate � 915 1090 � 1400 Town Attorney 150 i 150 General Support 150 � --- ----- ----------------- 'COMMUNITY DEVELOPMENT 4307 5372 L ~ _ ------ --- 295 280 � 280 LCommunity Development _ - i 1055 • 1790 _-_2210 Planning & Zoning ___ _ -5-- 725 9 80 i 119 0 Building Safety �, ' ' Parks & Recreation i 645 730 1130 � Trans-portation i 285 300 410 i 4348 General Su ort 1302_ 4292 _ r- ____ 1 DEPARTMENT OF PUBLIC WORKS 5755 5090 9020 ;Public Works 360 370 460 380 470 ` 700 Capital Projects � 535 670 780� Development Services � 5,000 Street Maintenance - j 2,400 4,500 _I 2,080 2,080 I- - �-- 2,080 � _� General Support -[WATER 2,062 1 2,407 2,607 UTILITY � 960 Water Administration ; 730 570 L.Water Operations i 395 600 710 - r -- i-- 37 937 ' 937 j General Support I i� � ;TOTAL EXCLUDING POLICE 26,571 35,751 39,407. !CHANGE IN SF - -- 5,550 —12,536 i, e-_..-------___...__.___..____ ----- --------:,I 33.05% ` 46.6 5 yo � /o INCREASE r POLICE 13,005 20,015 27,105 '' I 26,115 Police 12,530 19,285 475 730 990 ;Police Substation ~- - � 66,512 TOTAL INCLUDING POLICE 39,576 55,766 ' 26,636 15,890 , CHANGE IN SF `_-.___-_ __.._._.,_____.___ to INCREASE _ ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.5.3 1997 EXISTING 2002 5-YEAR 2007 10-YEAR __—_ ____--.-- — Persons SF Persons • SF Persons : SF 5 400 6 760 6 760 MAYOR &COUNCIL --_ ------- ------ 1 170 1 �, 170 1 190 ---- - Mayor- --- ---- - —— -- 4 480 4 480 4 210 Council Offices --- _-- -- 1 110 1 -- 110 Administrative Assistant to the Mayor - ----1 ------ - —_ 7103 510 5 5 710 TOWN MANAGER ._._. ..___.__-- 1 250 1 250 -- 1 240 _ - Town Manager _ - - — ----_____ --- 1 110 1 7 110 1 125 ---' Administrative Assistant -- -- 130 145 1 -.. _ Government Relations 1_.__-----_------. -------�-- --- _----� -- 1 130 1 130 - De uty Town Manager ---_ —.-- 1 90 - - Secretary _---___-------... ----- ---.._.___ __._--------- - - ;..._ --- -_---- ---- - 370 --- �---=------------ -- - — ------------ - -.-------------- 285 3 370 3 --- ' RESOURCES __ -- ---?-- --- --- 170 HUMAN_ .—_----- -- 145 1 170 __ 1 _- ____— Human Resources Director _�_ __ 1 -- _ 110 1 � 110 �. - -____--- 1 140 1 — - • Human_ReSources Assistant — _ -- —__ -- - — 90 1 90 ` Human Resources Clerk 1620 NAN 7 . 925 10 114a 13 FINANCE --- - 170 1 ' 170 - 1 165 1 Finance Director --- -__ 90 1 ! 90 5e c reta 1 85 — -- _ Administrative _ --� _--_------- -_--_ — 1 1 110 1 �_- 110 1 125 SeniorAccountant ---- --- Senior Accounting Clerk . _-______ __ - 1 ± 110 ----------- 1 75 1 110 '. Accountant _____. ------- 90 2 180 -- Accounting Clerk __------ .------ 130 1 130 1 145 1 __Economic Development __ 130 1 --_ ---130 - 1 Administrator _._ .....___.._.._.-_�.._ ._ .._._.._._ .____---_--.--� .__ 11 D___-- .... ._ . . _----------...._ ---_.__.---.-- - - 1 1 110 Economic Development Analyst ___ _____ ---- MIS - - 1 130 -- M(5 Administrator __ ----- _ __ _ __—___ ------- --- _ __ 1 __, 110 .------------ - - 1 110 --- _ MIS Technician __-----.-- Purchasing Anal - - - ------- --- 1 110 Analyst _____- ----___-- — ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.5.4 1997 EXISTING 2002 5-YEAR 2007 10-YEAR Persons 1 5F Persons 5F Persons ; 5F • _-:---= ► 650 5 825 - 7 915-- TOWN CLERK 4______ - - �— 170 1 � 170 __.- I-- Town--Clerk 1 16 0 1 Gle _ ----------- ------ ---------- -- -- �---------- ; 110 1 110 Deputy Clerk _ 1 110 1 , ------Receptionist 1 40 1 ' 90 1 t 90 - - _-- Administrative Secretary 1 40 Ped m - _ - 1 90 Town Receptionist ----___-- -- 90 ---- Records Clerk Y -- _ - -___--._- ___-_._ ------ Public Record275 - � 275 - 300 _ Records _ ---- --- ---- ----- .----- ----- - MAYOR• COUNCIL,TOWN MANAGER,TOWN CLERK, FINANCE _ &_COU ____ _ _ -_-_• — 7765 7765 - SUPPORT RT 7765 7 GENERAL 5 _ -- ----- ----- ----- --------- ------------ __ _ 650 - --- --- - ' 650--- ------- ---650 ------- General Storage --- ------- _ 80 Men's Shower -_-_____-- -_--_.._.-_. __ _ __ __ --- 110 - 110 ---..------ --- 110 - !Women's Shower - 1 Records s Stora e __________4________- i 8�� ----- ---- ---- Overflow Rec 91790 1790 .__ - -_________ ---------------- ----- _ 1790 - -Corridors/ors/Vestibules - -- 2500 343 2500 343 � 2500 Council; Chambers .__ 343 ; l 155 - 155 - 155 ;Women _ ____ - 155 - 155 - i 155 -= Men ____ - - - 165 �65__.._ 165 Lobb --______-- -- ----.....__ - - y - --------_.___- � 235 - 235 _.-... Room `— ----Work ----- - � _ 40 - 1 40_.— ____-------- Vault ----__ ---- 350 12 � 350 _*_--- 12 `350— 12 — — '-----5 Conference Room ____— _______-_ - _ i 45 --=Janitor _-- -------- __--- - ----_ - 25 - 25 - - �.. 25 ..._._._. 5upplies .. _.-._._------ 240 _ _ -..__-.._. ..___ ... - 240 - _ -�----240 ___BreRoom _ __ -- --- -__ _ 105 105 - 1 105 __ - ---:Men --- -- -- -- ---- - 160 - 160 - 160 _ - Women - -- _—.—___ -j - - 80 _ 80 'Electrical (Telephones etc.) • - 80 -Elec - 35 - 35 -�-- Storage - 35 _..__.._.-_ ----_- _. _-_ __-.-__--- ---- ----iti na( Conf. room at alternate-location _.. . Conference Room to remain with provision for future add --o -�__________-_ .__ ___ ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY - SPACE STUDIES 3.5.5 1997 EXISTING 2002 5-YEAR 2007 10-YEAR Persons SF Persons SF Persons SF ---------- - , 47 1 D 4072 11 45 22 TOWN MAGISTRATE , 6 _ -_31 - -- Town Magistrate ------ --- 1 215 1 170 2 i 340_ _, ---r----- �._ _.....___------- 1 80 2 ' 180 2 180 Traffic Clerk I ---- --T80 2180 --- 2 ' 180 raffic Clerk I I 1 '_.-----__ 1 100 2 180 2 180 Court Clerk .___, _-_.---- 1 120 1 130 1 130 COAdministrator __ - -- _ _ - -� ,____i_____._________ 1 � 75 2 : 180 2 ; 180 Accounting Clerk _ ___ ___ -_---- -- . ------------------- -- - - ' 220 - � 258 Lobb __ --------- ------------T--�-�� � - __ -------- - ---------.-.._._y_. - - - � 198 - _.' .---230---- _.._ :._ .... ._.. ___ _.__....__.--�-------------- - - 304 - 355 • Work Area/ Storage -- - -- 200 - -___..___ _--_ - 627 . - 955 � - � __1114___ _:_Corridor/ Vestibule __ ___ _- ___.____,__.__ --- --___ - Holding Cell --- -- - 50 --- - __- - __ ' --�Women _.-.--- -----......__ .__._._--._...-_.....___.____._-�___--- 140 - 140 __.___ _ 140 .._' Jury Room ___----� __. - 35 r-._- 35 - 35 - Restroom - ... • Jury - � 1100 - 1100 - 1100 •Magistrate Court ---------_,- --- 1090 & 1400 - TOWN ATTORNEY 3 915 5--- _Town Attorney 170 . ----_ ---------- 1 170 _ 1--_.-. --� - - 1 143 1 110 . Legal Secretary ___...._.-_._.......__ -._.___.--- _...._...._...__, ____. -_______-..--__ 100 Receptionist -___---- 1 ---- ------- . p � - - 1 � 130 C Deputy - -efDepu - 1 130 1 130 Chef Deputy/Town Prosecutor(Criminal) _ ___` --- _p ------------ _ - - 1 110 2 L220 p a ra I e g a I--- - ---- Secretary/ Clerical - - .....---__ 2 18---0 • . _..._ . Storage - 130 - 130 - ' 130 _ - � Workroom! Storage ---- ' 175 - 175 - _ 175 - i---- -------- .-- -------�--- -�,--------- --- - 175 6 1 175 nference Room 6 -175- 6 Co _ -- additional Conf. Room at alternate location - Conference Room to remain with rovision for future TOWN MAGISTRATE&TOWN ATTORNEY ------_ .--- - -___ --- _._._-- - -- - - --- - GENERAL SUPPORT --- ___--_-- -_-- ______--. _-- ---- - - 120 I - -120-- - - 120 - Corridor/ Vestibule _ • _ Me30 - 30 n ---.._...._...__.._.-.._..__.. .._...._.____.. _ _.._50._._....._...._.___._. . ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.5.6 2002 5-YEAR 2007 10-YEAR 1997 EXISTING ---- Persons I 5F Persons - 5F Persons I 5F 295 2 280 2 280 COMMUNITY DEVELOPMENT 2 -- . .Community Develo ment Director 1 175 1 170 1 170 —_-- -- -- — _----.�.�--- -. ---------�-�-- � _. Administrative Secretary 1 120 1 110 1 110 ..__- .-- -- ,-.-- 16 �--1790 20 221 D . 1055 PLANNING &ZONING 11 1 170 1 - 1 170 Zoning Administrator -- Planning & Adm __ -- �`— 90 1 90 _--� --- 1 1 Administrative Secretary(vacant) - -- —� 1 90 1 ---*----_` As su.. ra-n-c--es Clerk -- — ----..-_- 9.--0 ---- ..__ 1 ' . _ GIS Technician 1 130 2 220 2 -------220 20 . Planner 2265 3 330 5 550 . _ Planner I1 220 2 ' 220 Senior Planner _--------- 1 1 120 __- 2 ___... _. 1 � 120 n n i n 155 1 _—-' ---120_----- --'-- ----- Advance Planning 1 120 '.__-� ----_..------__ ----- --- - ---- 1 � 135 1 120---. 1— - Senior Planner- Current_ Planning _—_ _----- _ -- - ._._---�- ,. 1 120 L1 -- ZectiOn _:-- � 330 220 3Tech 190 2-- _._.._. - - -- 90 2 180 LL -- .___._---.-------_.__ --_.- _-- ',---L----- - BUILDING SAFETY 7 ----- 725 12 _.-98---0 --._- .._. 16 ---�---- 119 0 `Permits Coordinator 1 95 1 110 1 110 - • 7 Building Administrator (vacant) 170 1 ' 130 1 130 ---- - , * Building In�ector(Residential) 3 220 5 200 5 200 _.--- Chief Building Inspector(residential 165 1 120 1 120 — ~ - 1 75 Building Clerk/ rete�tionist - , Building Clerk 90 2 180 _ --- --------- --- -- - -- -- ____._.-_-__.___---------- - 1 110 1 110 Plans Examiner- residential/ Commerc. - — r 1 110 ------.------------ 1 110 Plans Examiner- Electrical _ _ _ _.__1 - -- _ ---- � 1 110 _._ . __....__.... - 110 Plans Examiner- Plumbing/ Mech. — --+ Building Inspector- Commercial --- __- _ -- -- -_- — 4.0 Building Ins ector- Electrical - -__ - - _. — -- - Building Inspector- Plumbing/ Mech.— * Current location is in Lower Level of Administration Building. _—__^ _ Cu ---- - ministration Building_ • *r--- --- - --Community Development Building & Lower Level_of Administration _. . . Current location in C p__.._ ----- ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.5.7 5-YEAR 12007 10-YEAR 1997 EXISTING 12002 , Persons i 5F Persons 5F Persons 5F 645 11 73 D 16 1130 5 � PARKS & RECREATION Parks & Recreation Administrator 1 120 1 170 1 170 --�� ' I,Administrative Secretary 1 110 1 � 110 1 110 � 120 1 ! 120 Parks Maintenance Supervisor 1 80 1 -_-� — I 8 160 Maintenance Staff 2 _ 5 100- 1 120 Facilities Maintenance Supervisor - _ - -- 1 120 1 120 l Recreation Supervisor _ - --- - - - — --— - -� 330 ------------ - � - 2 110 3 Recreation Coordinators .__.__..-_------ --------- ------ ______.TRANSPORTATION 4 285 8 300 16 410 . 1 120 200 1 120 � _, Transportation Coordinator __ _ 1 -- j110 Assistant Transportation Coordinator - - - - 1-�— • Transportation Drivers 3 85 7 , 150 14 180 `� NT PLANNING &ZONING, BLDG. SAFETY COMMUNITY DEVELOPMENT, � 4348 I 1302 � 4292 GENERAL SUPPORT --------- --._.._..._. 286 — - 200 - ; 230 - Lobby _ i 680 - I 680 650 - Corridors _ _ _ - s 25 - 25 - 25 Storage - ; 70 f ; 70 - 70 Women - 70 - 70 - 70 - -- --Men_ -- - - --- --- .-- — _ 50 1200 --�� - - 5 D 1200 ;Hearing Room - . f Conference Room 10 ' 250 10 250 10 250 - L - 6-5 ‘, 110 6-8 I 110 ;Conference Room ! r' 400 15-20 400 1Conference Room (w/operable partition) - � - 15-20 L_1_ _.._ - lepho CI Set - 3 0 1000 - 50 1000 Lunch Room - ' 25 D 25 D Work Room _ -___ -- - ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.5.5 1997 EXISTING 2002 5-YEAR 2007 10-YEAR Persons ; SF Persons +, SF Persons SF } 4.60� _ --- - - � DEPARTMENT OF PU3360 3 ;, 370 4 LIC WORKS 3 - ---- 1901 1 170 1 170 Town Engineer -- ------- 110 1 � 110 -.----- ------- 1 120 1 ��1 90-- —. 2 { Administrative Secretary __ 180 -- -- - 1 50 --- Receptionist ----_ ___--- _._.-_ 2 350 4 _ --- 470 6 700 CAPITAL PROJECTS _---- -. _-- -___:_-_ 130 1 130 �� Administrator ni strator 1 ` 130 1 ------� Civil Engineering Ad - - - - - 240 .. - 1 120 2 Civil Engineer _ -. - - ---- -- 330 -------- - -- - ,� 1 250 2__---- __..220------ 3 � -Civil Engineering Engineering �echn�c�an__ ._.-__-----.-- _.__.._.._-----..._._------_----- _-_ --- - - 670 7 ! 780 DEVELOPMENT SERVICES -_- _... __.-----_-_...-----.--_---__2 535 0 3 330 _.._ , 1 135 3 33 ---- Civil Engineering Designer _-__ __. ____ .-- -- -r_ 3 330 __i___:_._______________—__________ 1 250 2 220 Civl Engineering Technician ---- _-_ - - 120 _ ------------ 1 � 1 120 1 Development Review -150 STREET MAINTENANCE ---- ----8 240_ 0 11 -_ ---4__S-0_0._.. - 13 5000 - 120 1 120 ------ -----.-- - 1 _ 125 1 -- 'Supervisor - ' 2 220 2 220 H!Foreman 2 -_ _ • _ � - 3 4 Maintenance Laborer 2 ' _ _ - .� 5 - �Ectu�rrient Operator _ _±. _ -- 90 1 90 - Clerical ---- _-_ -_ ___ ____---- -- __ . --- _. _ --. - 50 Restroom _- _ Reception/ Lobby - 200 - 200 .^ Grew Breakroom __ _ _ - � __ �------._ --- - 1000 I, Locker Locker Room/ Shower -__ _ -_ ----- _ 3200 _ ------------ --- Shop224 - 3200 Facility- 3 Bays . - 1200 -----�u --- -uilding - 2500 - 2500 i ment Storage - Covered 2000 ___ _ _.--------Ecru g p---- . - - 1 Acre - , 1.5 Acre meat Storage - Uncovered - - 1 1 Acre _-----Esup..__ g , • Wash Rack ack - : 1000.._... _ 1000 - 1000 ___ Material Storage Open Area OutSid _ 3 Acres - 3 Acres - 5 Acre s . _.__ - ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.5.9 i 1997 EXISTING 2002 5-YEAR 2007 10-YEAR Persons i SF Persons i SF Persons SF I i ; , I_ TREET MAINTENANCE, P&R PUDLIC WORKS, CAPITAL PROJECTS, DEVELOPMENT SERVICES, S 080 � 2080 f 2080 GENERAL SUPPORT 2 1 - - ; 900 - � 900 Vestibule900 1Corridors/men ►Wo �140 - I 140 - 140 __ _ - ; __�__Men 4 100 I 100 - 100 Break Room - 120 - I 120 - ! 120 - f i Storage 220 - i 220 - 220 neCloset - 60LTe1ePh0 - 120 - i 120 - i 120 Copy Room ---- -i , - Conference Room 235 - 235235 � 135 - 135 135 - - Lobby � Fifes _ 50 • - 50 - 50 ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY . SPACE STUDIES 3.5.10 1997 EXISTING 2002 5-YEAR 2007 10-YEAR Persons i SF Persons SF Persons SF • — 870 9 960 '1NATERADMINISTRATION .___ 5—.-- 730 8 1 � 170 - - 1 170' Water Director _--;----- i ---- - --`- -- ------------ -- � 215 1 130 1 ; 130 for 1 Water Administrator __f-- _-- 120 1 120 � � 120 1 � __ - - --- Service 5u ervisor 1 ' -._.____-__ __. Customer 5eryc--.__� __.____.._-- = 3 � 270 4 360 Customer Service Representative 2 245 ` 90 __----- iTiiiii 1 iiiL- 1 �i _ ._..__._- ._ 90 1 90 Clerical __----- -- - --- ----_.._.—_- ----- - - -----------------'. � 600 10 '.___710___ WATER OPERATIONS .—_ _ .__ __..._ -- 1 � 130 _--.-.-.._.____._._._._....�__---- 1 145 1 13 0 Administrator Water Ad _ - — � �' 2q.D U t i I ity Workers __._..--__----_---.____ _.__. _..___.__ ...._ t_ , 2 220 ......___.._.._.----.- --- 1 115 1 110 --___________7_______ Backflow Technician _._ --�--- ----- — "---_ � 120 ---' ------- ----- -- 1 135 1 __:----120 1 --- Q erations 5u erintendent _-_ i _ SUBSTATION i ____-- IRAN SPO RTATI O N/ POLICE , _ WATERUTl UTILITY/ ___ ----._.------ --;------- — t 937 � 937 937 GENERAL SUPPORT : ---- � 5 � 160 5 160 -- — 5 + 160 'Conference Room - 160 ___-_ 160 ` - 160 - � Computer Room_ _ – - 255 _ i 255 25 5 ' 'Work Room _,.—_ - ► - _ 362362 ____ --- -- � 362 - � - i _.__ -- --- 20 015 174 27,105 75 13,005 12 , POLICE DEPARTMENT --- 19,285 174 .�. 26,115 75 12,530 12 5 .... __------ --- --__ Police --.. .._.__.._.._.---..._.. __. _._ .___ ._._ ----- 730 ? 990 Polk2 475_ substation — • ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY N t S 1 F F f c, Pi.._ 11 h tg li i! il g t�i I 1 „if v , 11 fl 4 : Y Y , Y. .. o� y li 3 i 11g c6 J� —Il1 - 4 1 9 I I, 2._. - n a 9 � —B' a: 4 —ri vs' tE 3? a �H _ 1 II1b 9 9 --- nl y j4ijij4 AzE �p lz,s; u Z ,9 = 0 r zi f it �_ Y J m J d v- I F---i 0 W cl' W4 Q __ N ii 4 4 :ti ---- 1 . II o zW ° ° o z 4 2J yY v i;?; Q 8� Z ht t __ HU u I ZI J cs) 0 11 in .i Pi P 1-1 . w z , , 0 i m = OCL v._ m �—_ - _— (s) o A L. ► -L=;-- — 1 Al �- 1 m a. CV g ii 0 ii A q il 4 it ° iIt - n . pHLHLH 4 n ii, SPACE STUDIES 3.3.1 3.3 DEPARTMENT INTERVIEWS • Interviews were conducted between 1/16/98 and 2/02/98 with 16 individual department heads representing all employees of Oro Valley Town Hall. • A standard interview questionnaire was used as a basis for discussion that included many aspects of their departments such as growth potential, relationships to other departments and special utility requirements. • The following completed interview forms were reviewed and approved by each group that participated in the interviews. ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.2 1. DATE: 2 February 98 2. DEPARTMENT: Town Council 3. ATTENDANCE: Dick Johnson 4. LOCATION: Administration Building 5. DEPT. HEAD: Mayor 6. STAFF: 5: Mayor, (4) Council Members 7. VISITORS: 1 —5/ Day S. TOTAL FLOOR AREA: 550 SF 9. DEFICIENCIES: Insufficient Conference Room—need for large central Conference Room "wired"for flexibility of meetings; Closer proximity to Mayor is desired; (2) Council Members/Office is ideal; Town Hall would benefit from central lunch area w/ outdoor seating 10. ACCESSIBILITY NEEDS: Minimal 11. COMMON AREAS: Conference Room; Break Room; Work Room; Restroom 12. RELATIONSHIPS: Town Manager 13. PROJECTED GROWTH: 5—10/year: 20%; Addition of f ublic Relations Office 14. SPECIAL UTILITIES: None 15. REMARKS: None ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.3 1. DATE: 20 January 98 2. DEPARTMENT: Town Manager 3. ATTENDANCE: Chuck Sweet 4. LOCATION: Administration Duilding 5. DEPT. HEAD: Chuck Sweet S. STAFF: 5: Town Manager & Administrative Assistant; Human Resources Administrator&Assistant; Government Relations 7. VISITORS: 20 - 25/ Day 8. TOTAL FLOOR AREA: 740 5F 9. DEFICIENCIES: Conference Room,4-12; Town Manager needs own Printer but currently lacks the space; Administrative Assistant lacks isolation from corridor. 10. ACCESSIBILITY NEEDS: Medium 11. COMMON AREAS: Lobby; Break Room; Conference Room; Copier/Workroom 12. RELATIONSHIPS: Planning; Finance;Town Clerk (Least connection with Police,Courts) 13. PROJECTED GROWTH: 5—10/year: 60% 14. SPECIAL UTILITIES: None 15. REMARKS: Mayor currently has no staff. Mayor may require Admin. Assistant in future. ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.4 1. DATE: 20 January 98 2. DEPARTMENT: Town Clerk 3. ATTENDANCE: Kathi Cuvelier 4. LOCATION: Administration Building 5. DEPT. HEAD: Kathi Cuvelier 6. STAFF: 4: Town Clerk; Deputy Clerk; (2) Receptionists 7. VISITORS: 20 - 60/ Day 8. TOTAL FLOOR AREA: 345 SF 9. DEFICIENCIES: Workroom too small for all users; Insufficient office supply storage; Finance Department needs individual copy machine; Council Chambers is noisy, especially from mechanical units; Council Chambers lacks area to store chairs,furnishings, etc.; An area is needed to store surplus equipment prior to auctioning; Records storage needs to be in dry area instead of in a room with exposed water/ sewer lines; Lobby size is insufficient for number of visitors at times; Area is needed for absentee voting,perhaps an additional conference room or alcove area; 10. ACCESSIBILITY NEEDS: High 11. COMMON AREAS: Lobby; Restrooms; Break Room; Conference Room; Copier/Workroom; Storage in Basement 12. RELATIONSHIPS: All Departments and Mayor&Council 13. PROJECTED GROWTH: 5 year: 67% 10 year: 1337. 14. SPECIAL UTILITIES: Town Clerk needs Scanner for records when Bar Code Filing System is implemented when needed. 15. REMARKS: General Information/ Directional Personnel may eventually be required at Entrance ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.5 1. DATE: 21 January 98 2. DEPARTMENT: Finance 3. ATTENDANCE: David Andrews 4. LOCATION: Administration Building 5. DEPT. HEAD: David Andrews 6. STAFF: 7: Finance Director; (2) Accountants; (2) Accounting Clerks; Economic Development Administrator; (shared) Receptionist 7. VISITORS: 1 / Day 8. TOTAL FLOOR AREA: 860 SF 9. DEFICIENCIES: Insufficient Storage; Insufficient square footage! employee; Lack of electronic mail system connection with public Works 10. ACCESSIBILITY NEEDS: Medium 11. COMMON AREAS: Conference Room; Break Room; Work Room; Restroom; Storage in Basement 12. RELATIONSHIPS: All Departments and divisions 13. PROJECTED GROWTH: 5 year: 57% 10 year: 100% 14. SPECIAL UTILITIES: Computer network wiring needed for financial reporting systems 15. REMARKS: plan for space needs to accommodate future office equipment such as a back-up copier. ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.6 1. DATE: 20 January 95 2. DEPARTMENT: Town Attorney 3. ATTENDANCE: Tobin Sidles 4. LOCATION: Magistrate Court 5. DEPT. HEAD: Tobin Sidles 6. STAFF: 3:Town Attorney; Legal Assistant; Clerk/ Receptionist 7. VISITORS: 3/ Day 5. TOTAL FLOOR AREA: 550 SF 9. DEFICIENCIES: Adjacency to Court; Need specified Work Room 10. ACCESSIBILITY NEEDS: Medium 11. COMMON AREAS: Conference Room,4-6; Jury Room— Utilized as a Sreak Room when not occupied by a Jury; Office- Utilized as Workroom/ Storage Room!Workspace for visiting attorneys 12. RELATIONSHIPS: Police;Town Magistrate 13. PROJECTED GROWTH: 5 year: 6770 10 year: 167% 14. SPECIAL UTILITIES: None 15. REMARKS: None ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.7 1. DATE: 21 January 98 2. DEPARTMENT: Town Magistrate 3. ATTENDANCE: Judge Frances Lynch 4. LOCATION: Magistrate Court 5. DEPT. HEAD: Judge Frances Lynch 6. STAFF: 2:Vacant Engineering Position, Civil Engineering Technician 7. VISITORS: 30 - 70/ Morning; 5—10/ Afternoon 8. TOTAL FLOOR AREA: 1200 SF 9. DEFICIENCIES: Insufficient Storage area; Storage Files in Basement of Administration Building; No Conference Room 10. ACCESSIBILITY NEEDS: High 11. COMMON AREAS: Break Room; Storage in Basement 12. RELATIONSHIPS: Town Attorney 13. PROJECTED GROWTH: 5—10/year: S3% 14. SPECIAL UTILITIES: None 15. REMARKS: None ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.8 1. DATE: 16 January 98 2. DEPARTMENT: Community Development/ Planning &Zoning 3. ATTENDANCE: Don Chatfield 4. LOCATION: Community Development 5. DEPT. HEAD: Don Chatfield 6. STAFF: 10: 7. VISITORS: 10 - 12/ Day 8. TOTAL FLOOR AREA: 1,155 5F 9. DEFICIENCIES: No Central Work Area; No Conference Room; No Break Room; (3)employees currently work in Basement—concerns about remote location, safety, lack of accessibility 10. ACCESSIBILITY NEEDS: High 11. COMMON AREAS: Workroom; break Room 12. RELATIONSHIPS: Building Safety;Town Attorney;Town Clerk; Town Engineer 13. PROJECTED GROWTH: 5 year: 60% 10 year: 100% 14. SPECIAL UTILITIES: GI5 Computer Center—Requires ISDN line 15. REMARKS: None ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.9 1. DATE: 16 January 98 2. DEPARTMENT: Building Safety 3. ATTENDANCE: Don Chatfield 4. LOCATION: Community Development 5. DEPT. HEAD: Don Chatfield 6. STAFF: 7: 7. VISITORS: 20 - 25/ Day 8. TOTAL FLOOR AREA: 440 5F 9. DEFICIENCIES: No Central Work Area; No Conference Room; No Break Room; (3)employees currently work in Basement—concerns about remote location, safety, lack of accessibility 10. ACCESSIBILITY NEEDS: High 11. COMMON AREAS: Conference Room; Central Files, share with Planning &Zoning 12. RELATIONSHIPS: f ublic Works; Planning &Zoning 13. PROJECTED GROWTH: 5 year: 71% 10 year: 129% 14. SPECIAL UTILITIES: None 15. REMARKS: None ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.10 1. DATE: 16 January 98 2. DEPARTMENT: Parks&Recreation 3. ATTENDANCE: Don Chatfield 4. LOCATION: Department of Public Works - 680 W. Calle Concordia S. DEPT. HEAD: Ken 6. STAFF: 2: Administrator, Administrative Assistant 7. VISITORS: 30 - 40/ Day (Reservations, Permits, business, Equipment Rentals, etc.) 8. TOTAL FLOOR AREA: 645 SF 9. DEFICIENCIES: Poor Visibility, Access; Remote Supervisor location; Insufficient Storage for supplies and equipment; Lack of Administrative/ Staff space 10. ACCESSIBILITY NEEDS: Medium 11. COMMON AREAS: Share the following with Public Works: Restrooms, Break Room 12. RELATIONSHIPS: Public Works; Planning &Zoning 13. PROJECTED GROWTH: Need minimum of 2 new positions: Receptionist, Program Supervisor 5 year: 100% 10 year: 133% 14. SPECIAL UTILITIES: None 15. REMARKS: Visitor count could increase if sufficient space and staff were available. ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.11 1. DATE: 16 January 98 2. DEPARTMENT: Transportation 3. ATTENDANCE: Don Chatfield 4. LOCATION: Department of f ublic Works - 1565 Rancho Vistoso, Suite A 5. DEPT. HEAD: Don Chatfield 6. STAFF: 4: 7. VISITORS: 0/ Day 8. TOTAL FLOOR AREA: 270 5F 9. DEFICIENCIES: Lease space 0 $30,000/year 10. ACCESSIBILITY NEEDS: Low 11. COMMON AREAS: None 12. RELATIONSHIPS: None 13. PROJECTED GROWTH: 5 year: 100% 10 year: 300% 14. SPECIAL UTILITIES: None 15. REMARKS: None ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.12 1. DATE: 21 January 95 2. DEPARTMENT: Department of Public Works/Town Engineer 3. ATTENDANCE: David Hook 4. LOCATION: Department of Fublic Works - 650 W. Calle Concordia 5. DEPT. HEAD: David Hook 6. STAFF: 3: Town Engineer; Administrative Secretary; Receptionist 7. VISITORS: 1 -5/ Day S. TOTAL FLOOR AREA: 420 SF 9. DEFICIENCIES: Need closer proximity to Water Administration &Operations; Need closer proximity to Town Manager&other Department Heads 10. ACCESSIBILITY NEEDS: Low 11. COMMON AREAS: Share the following with other Public Works divisions: Reception, Restrooms, Break Room, Storage 12. RELATIONSHIPS: Town Manager & other Department Heads, especially Finance (David Andrews) & Community Development (Don Chatfield) 13. PROJECTED GROWTH: 5—10/year: 167% 14. SPECIAL UTILITIES: None 15. REMARKS: None ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.13 1. DATE: 21 January 95 2. DEPARTMENT: Department of Public Works/Water Administration &Operations 3. ATTENDANCE: David Hook 4. LOCATION: Department of public Works - 1565 Rancho Vistoso, Suite A S. DEPT. HEAD: Water Administration: Shirley Seng Water Operations Art Sprinkle 6. STAFF: Water Administration: 6 Water Operations 10 7. VISITORS: Water Administration: 5 - 50/ Day (Sill payment), 1 —5/ Day (Full Visit) Water Operations: 1 —5/ Day S. TOTAL FLOOR AREA: 950 SF 9. DEFICIENCIES: Lease space; Remote Location/ Not easily accessible to customer base; Lack of Operations Area/ Workstations (workers currently use back of trucks, any available space inside, etc.); Lack of private Conference Room; Lack of efficient payment center; Insufficient storage; Insufficient Break Room; Insufficient Work Room; Share Restrooms with another facility 10. ACCESSIBILITY NEEDS: High 11. COMMON AREAS: Share the following with Transportation &Police: Reception, Restrooms, Break Room, Storage,Work Room 12. RELATIONSHIPS: Water Administration: Finance; Water Operations: Planning &Zoning; Capital Projects; Development Services 13. PROJECTED GROWTH: 5 year: 30% 10 year: 60% 14. SPECIAL UTILITIES: Individual computer network needed for billing; Additional network required to connect with other Town Hall Departments. 15. REMARKS: Potential increase in walk-in bill payments if office is located more centrally. ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.14 1. DATE: 21 January 98 2. DEPARTMENT: Department of Public Works/ Development Services 3. ATTENDANCE: David Hook 4. LOCATION: Department of Public Works - 680 W. Calle Concordia 5. DEPT. HEAD: Jim Hossley 6. STAFF: 3: 7. VISITORS: 5 -10/ Day S. TOTAL FLOOR AREA: 360 SF 9. DEFICIENCIES: Need proximity to Water Operations; Need proximity to Planning &Zoning 10. ACCESSIBILITY NEEDS: Medium 11. COMMON AREAS: Share the following with other Public Works divisions: Reception, Restrooms, break Room, Storage 12. RELATIONSHIPS: Planning &Zoning;Water Administration &Operations 13. PROJECTED GROWTH: 5 year: 5070 10 year: 100% 14. SPECIAL UTILITIES: None 15. REMARKS: Possible shift to Community Develoment Department ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.15 1. DATE: 21 January 98 2. DEPARTMENT: Department of Public Works/ Capital projects 3. ATTENDANCE: David Hook 4. LOCATION: Department of Public Works—680 W. Calle Concordia 5. DEPT. HEAD: Vacant Engineering Position 6. STAFF: 2:Vacant Engineering Position, Civil Engineering Technician 7. VISITORS: 1 - 5/ Day 8. TOTAL FLOOR AREA: 460 SF 9. DEFICIENCIES: Remote Location —need proximity to Water Operations 10. ACCESSIBILITY NEEDS: Low 11. COMMON AREAS: Share the following with other Public Works departments: Reception, Restrooms, Break Room, Storage 12. RELATIONSHIPS: Water Operations;Street Maintenance 13. PROJECTED GROWTH: 5 year: 50% 10 year: 150% 14. SPECIAL UTILITIES: None 15. REMARKS: None ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.16 1. DATE: 21 January 98 2. DEPARTMENT: Department of Public Works/ Street Maintenance 3. ATTENDANCE: David Hook 4. LOCATION: Department of f ublic Works (separate building) - 680 W. Calle Concordia 5. DEPT. HEAD: Al Heimpel 6. STAFF: 8 7. VISITORS: 1 - 5/ Day 8. TOTAL FLOOR AREA: 2400 5F 9. DEFICIENCIES: Lack of fax, copier, work room —must come into public Works building to use; Insufficient square footage; Location — residential neighborhood; Lack of Locker/ Shower area; Lack of Storage, especially inside; Inadequate Break Room; Lack of Offices for Foremen; Exposure of equipment to elements outside 10. ACCESSIBILITY NEEDS: Low 11. COMMON AREAS: Share the following with other Public Works divisions: Fax, Copier, Restrooms; Crew Rooms 12. RELATIONSHIPS: Capital Projects;Town Clerk 13. PROJECTED GROWTH: 5 year: 20% 10 year: 70% 14. SPECIAL UTILITIES: Fueling Operations, 3-4 Equipment (possibly) 15. REMARKS: None ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.3.17 1. DATE: 21 January 98 2. DEPARTMENT: Police Department 3. ATTENDANCE: Chief Warner Wolff 4. LOCATION: Police Department 5. DEPT. HEAD: Chief Warner Wolff 6. STAFF: 50 Full Time, Commissioned 23 Full Time, Civilian Volunteers 23 in Facility Full Time 7. VISITORS: 30 - 50/ Day 8. TOTAL FLOOR AREA: 12,500 SF 9. DEFICIENCIES: Insufficient Space; Insufficient Storage area for Property/ Evidence; No automatic ADA door opener at entry 10. ACCESSIBILITY NEEDS: Medium 11. COMMON AREAS: Training Facility (utilized by approximately 5/day)—shared with other departments; Parking 12. RELATIONSHIPS: Planning &Zoning 13. PROJECTED GROWTH: 5 year: 68% 10 year: 139% 14. SPECIAL UTILITIES: Radio Tower;(1)Repeater at Police Headquarters,(1)Repeater in Basement; Diesel Stand-by Generator 15. REMARKS: None ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.4 3.4 INTERVIEW CONCLUSIONS The following conclusions have been drawn from the interview process: • Common areas such as storage, supplies and work rooms are not adequate. This is typical of a facility that increases staff over time without providing additional floor area. People tend to occupy any available space. • There is a definite need for the addition of a variety of sizes of conference rooms. • A large centrally located Lunch Room would be ideal in meeting the needs of almost all departments. -'Ci/i\ .�.✓�\.�.�_ • ST �RO\ C=L ATIO\SHF TOS\ MA\AS=R O ME- !;.Jr, RE-LATIONSHIF iO. TQ/'\ ;!_�< O♦ 0"\ MAS --�A O♦♦♦♦ 4:> i O♦♦ • .84 *A6,+> ,✓\s ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.5.1 3.5 FLOOR AREA COMPARISONS The following square footages are to be utilized for projecting future space requirements: PROJECTION STANDARDS SF Field Technician 40 Clerical 90 ;Technician 110 p Technical Supervisor 120 Administrator _ 130 Department Head/ Mayor 170 Town Manager 250 ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES . 3.5.2 -- — — -- ! Existing 5F 5-Year SF 10-Year SF • 1 ADMINISTRATION BUILDING 10535 11570 ; 12140 Mayor& Council I 400 760 760 ;Town Manager I 510 710 710 Human Resources 285 370 r 370 Finance 925 1140 1620 Town Clerk 650 825 � 915 _ I General Support 7765 7765 7765 i !MAGISTRATE COURT j 4212 5312 6072 Town Magistrate 1 3147 4072 i 4522 Town Attorney I 915 1090 1400 General Support i 150 150 I 150 COMMUNITY DEVELOPMENT 4307 8372 9568 [Community Development 295 — 280 280 --� Planning & Zoningr_ ____..__ 1055 • 1790 —_- 2210 __j Building Safety , 725 980 1190 Parks d‘. Recreation I 645 730 1 1130 Transportation 285 300 410 !General Su ort I 1302 4292 4348 r ! I 1 DEPARTMENT OF PUBLIC WORKS ; 5755 8090 9020 Public Works 360 370 460 Ca ital Projects _ ____-380— 470 700 a Development Services _ 535 670 ? 780 1 street Maintenance — 2,400 4,500 5,000 !General Support 2,080 2,080 ; 2,080 i WATER UTILITY i 2,062 2,407 1 2,607 ;Water Administration 730 870 1 960 Water Operations j 395 600 ! 710 I General Support 937 937 ' 937 ;TOTAL EXCLUDING POLICE ! 26,871 35,751 39,407 !CHANGE IN SF i 8,880 12,536 % INCREASE 33.05% POLICE ; 13,005 20,015 i 27,105 Police j 12,530 19,285 26,115 Police Substation 475 730 990 TOTAL INCLUDING POLICE i 39,876 55,766 ► 66,512 'CHANGE IN SF 15,890 26,636 % INCREASE 39.85% 66.80% ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.5.3 1997 EXISTING 2002 5-YEAR 2007 10-YEAR • ,• Persons SF Persons . SF Persons ; SF MAYOR & COUNCIL 5 400 6 760 6 760 ---7"-- Mayor 1 190 1 170 1 170 , g Council Offices 4 210 4 480 4 480 . _ _ :Administrative Assistant to the Mayor _ . _ 1 110 1 110 TOWN MANAGER 3 , 510 5 7105 710 Town Manager 1 240 1 250 1 250 ,--------- Administrative Assistant 1 125 1 110 1 110 —, Government Relations 1 . 145 1 130 1 130 .._ Deputy Town Manager - 1 130 1 130 ---. Secretary _ - . 1 90 1 90 _, : • HUMAN RESOURCES 2 285 3 : 370 3370 _ Human Resources Director 1 !: 145— 1 170 1 170 Human Resources Assistant 1 140 1 110 1 110 . g Human Resources Clerk .. .. 1 90 1 90 ! , , FINANCE 7 i 925 10 1140 13 1620 . !Finance Director 1 165 1 170 1 170 :Administrative Secretary 1 i 85 1 90 1 90 _ Senior Accountant 1 . 125 1 : 110 1 110 Senior Accounting Clerk 1 50 1 90 1 90 Accountant 1 i 75 1 : 110 1 110 : Accounting Clerk 1 ; 100 1 . 90 2 1E30 Economic Development 1 : 145 1 130 1 130 Administrator ... . ... 1 , 130 1 130 Economic Development Analyst .. .. ___ 1 110 1 110 , MIS Administrator ... _ _ , - 1 : 130 . _ _ . MIS Technician _ _ 1 110 1 ; 110 _ _ Purchasing Analyst - - - - 1 110 . __ ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY • SPACE STUDIES 3.5.4 , . 1997 EXISTING 2002 5-YEAR 2007 10-YEAR Persons • 5F Persons SF Persons 1 SF . . TOWN CLERK 4 650 5 825 7 915 ' !Town Clerk 1 160 1 ! 170 1 170 Deputy Clerk 1 110 1 ! 110 1 110 ! 1 Receptionist 1 40 1 90 1 90 ' !Administrative Secretary 1 40 1 90 1 90 Town Receptionist _ _ .. _ 1 90 Records Clerk - : - 1 90 2 90 . . .Public Records - ; 300 - , 275 - 275 MAYOR & COUNCIL,TOWN MANAGER,TOWN_CLERK, FINANCE ....._____ GENERAL SUPPORT 41 7765 • 7765 7765 , ; General Storage - 1 650 - ' 650 - _ 650 i — -1-Men's Shower - ; 80 - 80 - 80 P ' , ! i Women's Shower , . - 1 110 - 110 - 110 ; . ! lOverflow Records Storage - 845 - ' 845 - &45 Corridors/Vestibules - 1790 - 1790 - 1790 1 1 Council Chambers 343 _ 2500 343 2500 343 2500 :H Women - 155 - ; 155 - 155 .:. 1 Men - 155 - 155 - 155 : Lobby - 165 - ' 165 - 165 • Work Room - 235 - i 235 - _ 235 Vault - 40 - 40 - 40 1* ‘;Conference Room 12 350 12 . 350 12 350 Janitor - 45 - 45 - 45 Supplies - ! 25 - ' 25 - 25 •break Room - 1 240 - ' 240 - 240 Men - 1 105 - ' 105 - 105 - — Women - 160 . 160 - . 160 _____ _ . _ Electrical (Telephone, etc.) • - ! 80 SO - SO Storage - i 35 - 35 - i 35 ' . Conference Room to remain with provision for future additional Conf. Room at alternate location ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.5.5 . , 1997 EXISTING 2002 5-YEAR 2007 10-YEAR Persons SF Personsl 5F Persons 5F 1 . 1 i ,_____ • TOWN MAGISTRATE 6 3147 10 4072 11 4522 Town Magistrate 1 1 215 1 170 2 340 : . :Traffic Clerk I 1 i 80 2 1 180 2 180 h---7-- ! i Traffic Clerk II 1 i 80 2 ! 180 2 180 Court Clerk 1 i 100 2 I 180 2 180 . . . — Court Administrator 1 i 120 1 : 130 1 130 , . Accounting Clerk 1 75 2 1802 180 i !Lobby - I 145 - 220 - 25E3 –._ Files - 130 - 198 - 230 : .Work Area/ Storage - 1 200 - 304 - 555 , Corridor/Vestibule - i 627. - 955 - 1114 _ - _____.............._____ Holding Cell - 50 • - 50 - 50 ,-. 1 i Closet - 15 - 15 - 15 Women - ! 35 - 35 - 35 _ , i Jury Room - ! 14C) - 140 - 140 . --4-----.:- Jury Restroom - 35 - 35 - 35 Magistrate Court - I 1100 - 1100 - 1100 --t- , -------------- , . TOWN ATTORNEY 3 915 5 1090 E3 i 1400 1 !Town Attorney 1 1 190 1 170 1 i 170 Legal Secretary 1 i 145 1 110 Receptionist 1 100 1 90 1 90 Chief Deputy(Civil) - ... - - 1 1 130 Chief Deputy/Town Prosecutor(Criminal) - 1 - 1 130 1 ! 130 raralegal - ! - 1 ! 110 2 220 Secretary/ Clerical .. .. ... ... 2 180 ! •Storage - I 130 - ! 130 - i 130 Workroom/ Storage - 175 - 175 - 175 Conference Room 6 : 175 6 175 6 175 --1- i* Conference Room to remain withyrovision for future additional Conf. Room at alternate location .. TOWN MAGISTRATE&TOWN ATTORNEY GENERAL SUPPORT 150 : 150 150 •Corridor/Vestibule - 120. , - 120 - • 120 . ,Men - ; 50 - • 30 - 30 .. _ ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.5.6 , • 1997 EXISTING 2002 5-YEAR 2007 10-YEAR . . Persons I 5F Persons f 5F Persons i 5F , . COMMUNITY DEVELOPMENT 2 295 2 280 2 280 . ;Community Deve.12pment Director 1 175 1 170 1 170 , - ! i Administrative Secretary 1 120 1 ! 110 1 110 PLANNING &ZONING 11 1055 16 1790 20 2210 „— Planning &Zoning Administrator 1 - 1 : 170 1 170 Administrative Secretary(vacant) 1 - 1 ; 90 1 90 Assurances Clerk 1 90 1 , 90 1 90 GIS Technician 1 130 2 220 2 220 Planner 1 2 265 3 1 330 5 550 Planner II 1 120 . 2 1 220 2 220 Senior Planner- Advance Planning 1 1 135 1 : 120 1 120 Senior Planner- Current Planning 1 i 135 1 : 120 1 120 * !Senior Zoning InsEector 1 1 90 1 120 1 120 " Zoning In2pection Tech 1 i 90 2 : 220 3 330 . --H- Clerk/ Receptionist - - 1 i 90 2 180 !DUILDING SAFETY 7 725 12 1 980 16 1190 i! I Permits Coordinator 1 i 95 1 110 1 110 ? 1 Building Administrator(vacant) 1 1 170 1 : 130 1 150 .... 1* Building Inffector(Residential) 3 1 220 5 200 5 200 Chief Building Inspector (Residential) 1 165 1 ' 120 1 120 Building Clerk/ ReceEtionist 1 75 _ ... - : .Building Clerk - - 1 . 90 2 180 Plans Examiner- Residential/ Commerc. - - 1 110 1 110 Plans Examiner- Electrical - - 1 110 1 : 110 Plans Examiner- Plumbing/ Mech. - - 1 110 1 ; 110 Building Inspector- Commercial - 1 i 40 , 13uilcling In2pector- Electrical - i - - - 1 ! 40 .. ' Building In2pector- Plumbing/ Mech. .. , ... - - 1 , 40 • * Current location is in Lower Level of Administration Building. , Current location in Community Development Building & Lower Level of Administration Building. ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY a SPACE STUDIES 3.5.7 I 1997 EXISTING 2002 5-YEAR 2007 10-YEAR Persons SF Persons l SF Persons i 5F PARKS & RECREATION 5 ! 645 11 ` 730 16 1130 } Parks & Recreation Administrator 1 i 120 1 170 1 1 170 Administrative Secretary 1 110 1 110 1 1 110 Parks Maintenance Supervisor 1 80 1 120 1 120 __� Maintenance Staff 2 - 5 j 100 8 160 Facilities Maintenance Supervisor - - - - - 1 1 120 Recreation Supervisor _ .- ---- - ------' - - - !__- 1 120---.- 1 -- 120- -_ I Recreation Coordinators - - 2 110 3 ; 330 TRANSPORTATION 4 ► 285 8 300 16 410 I 1 200 1 120 1 120 Transportation Coordinator I Transportation Coordinator - i - - i - Assistant1 110 __ ___ _ {Transportation Drivers 3 1 85 7 180 14 180 COMMUNITY DEVELOPMENT, PLANNING &ZONING, BLDG. SAFETY f 1302 4292 I 4348 ;GENERAL SUPPORT__--------_._-.----------..._.._..__._ __.. ... _. ------ - - 200 - _.r.._ 230 - 286 Lobby Corridors _ - 680 - 680 - 680 25 i 25 Storage - 25 - !Women - 70 - 70 - 70 70 70 - 70 r---t- -_...__Roo__m------------__._---—---- - - Hearing50 i 1200 50 1 1200 Conference Room 10 ' 250 10 250 10 1 250 ' 110 1 Conference Room - - 6-8 110 6-8 I I Conference Room w/operable partition) - - 15-20 400 15-20 400 ;Telephone Closet - _ _____ Lunch Room - - 30 1000 30 j 1000 Work Room - i - - 250 - 250 ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.5.8 1997 EXISTING 2002 5-YEAR 2007 10-YEAR Persons I SF Persons ! SF Persons i SF DEPARTMENT OF PUBLIC WORKS 3 360 3 370 4 460 7---T-- 1 ;Town Engineer 1 190 1 170 1 170 Administrative Secretary 1 120 1 110 1 110 I ;Receptionist 1 50 1 90 2 180 J ;CAPITAL PROJECTS 2 350 4 470 6 700 • •Civil Engineering Administrator 1 130 1 130 1 ; 130 Civil Engineer - - 1 120 2 : 240 , Civil Engineering Technician 1 250 2 220 3 330 r----- --- -- DEVELOPMENT SERVICES 2 535 . 6 . 670 7 1 750 . . ; !Civil Engineering Designer 1 135 3 i 330 3 330 ,---- -r , L__ 1,Civil Engineering Technician 1 250 2 i 220 3 i 330 , ---i— — Development Review 1 150 1 120 1 1 120 i 1 1 STREET MAINTENANCE a 2400 11 4500 13 5000 !Supervisor 1 125 1 120 1 120 Foreman 2 - 2 220 2 220 Maintenance Laborer 2 - 3 - 4 - ,-- lEctuipment Oe..rator 3 - Clerical - - 1 90 1 i 90 : i !Restroom - 30 - 50 - 50 Reception/ Lobby - - - - Crew breakroom - , - - 200 200 Locker Room! Shower ._ : - - 600 - 1 1000 T—T--------------- _ Shop Facility- 5 Bays - !' 2245 - 3200 - ' 3200 • ' •Out Buildings - ! 600 . 600 - 1200 Equipment Storage - Covered - I 2000 2500 - 1 2500 . : Equipment Storage - Uncovered - 1 Acre - 1 Acre - 1.5 Acre Wash Rack - 1000 - ! 1000 - 1000 : . Material Storage - Open Area Outsid - : 3 Acres - 3 Acres - 5 Acres ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE 5TU DIES 3.5.9 . 1997 EXISTING 2002 5-YEAR 2007 10-YEAR Persons t 5F Persons 5F Persons I SF PUBLIC WORKS, CAPITAL PROJECTS, DEVELOPMENT SERVICES, STREET MAINTENANCE, P&R GENERAL SUPPORT i 2080 2080 2080 Corridors/ Vestibule - 900 - i 900 - 900 HWomeri - ; 140 - 140 - 140 Men - j 100 - 100 - 100 Break Room - 120 - 120 - 120 i Storage - 220 - 220 - 220 - -- -- - - - --- jTelephone Closet - 60 - j 60 - 60 - 120 - j 120 i 120 Cop Room . _ - Conference Room 235 235 235 Lobby - ; 135 - 135 - 135 Files - ; 50 ' - i 50 - 50 ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY SPACE STUDIES 3.5.10 1997 EXISTING 2002 5-YEAR 2007 10-YEAR Persons j 5F Persons SF Persons i SF i. WATER ADMINISTRATION 5 730 8 870 9 960 - --I_ —•-- � — ' 170 1 170 1 Water Director - 1. ; Water Administrator 1 ' 215 1 ; 130 1 130 Customer Service Su ervisor 1 120 1 120 1 ` 120 Customer Service Representative 2 245 3 270 4 360 p i Rece tionist -. _---1 150 - 1 _j _ 90-- 1 90 Clerical - - 1 j 90 1 90 WATER OPERATIONS 9 395 9 600 10 710 ;Water Administrator 1 145 1 130 1 130 ` 'Utility Workers 6 - 6 ( 240 6 240 Backflow Technician 1 115 1 ; 110 2 220 Operations Superintendent 1 135 1 i 120 1 120 1_4_4 WATER UTILITY!TRANSPORTATION! POLICE SUBSTATION — ___—� __________ ____ __________ GENERAL SUPPORT i 937 I 937— 937 !Conference Room 8 ! 160 8 i 160 8 160 Computer Room - 160 - 160 - 160 . i Work Room - ! 255 - I 255 - i 255 1 'Corridor — ~.-_ - 362 - II 362 - 362 POLICE DEPARTMENT 75 13,005 128 20,015 174 ! 27,105 Police 75 12,530 128 19,285 174 26,115 Police Substation ? ; 475 7 ! 730 ? 990 ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY z O p w�� v � w� C9 �J � ❑ ❑ eiw �:' w w v tai ‘ ' . .�� w ,, r :,..0 i::,,,,,:,,, 41,,,,,, ,,,,, A 11"i' 6., ..1 H. pU -� y ___Ii,.50. W v O z z Q ?-V w Q ,, llf 'PO O .y i O , $ } Z� Z� WQ a 1 Z - �� IU frd z? Ow ,oc z �' • a ' 1>l �O 8Q Qv z �\ V L] N lil Q� h W ❑ ❑ ❑ ❑ Q pC Y i 140 1111111111111 �iIII1 ❑ o ❑ a O A 11111 31, i 0 el. _ zU :Qi Ygi a O 1 u I O v ,, te,,,,) 11 '' i z z'''':$ 11 2 al. Q- J (n n Ad 4 1 IL O V O ❑ ❑ ❑ ❑ ❑ ❑ ❑ 0 z w Q� , Q OW 1 §§16,--i w> ir w y� � ,•.1 A l��U �LJifl � ❑ ElA./pi E !.5 ill ''''E3 ~ Q z i n N .1171M1.... L i IN- ii 1 iii, 4 F- irb ii -.. iLl At=-i-- :I. 1 -4-• _9 L________________________ U Q / m w 0 w z w Z �t O _ ~ 2 4 w w fi k Z a. h z ese � o ,P / \ / \pill. N \/ w w a a ti o� m Q .k? -- >- tA N p ,, w z t. to tfj ��MIEN, .„..1-<f)::: o ILI. u ■��� o - _ --T , p o .9.§for - g --1 ly ,i e, .._< _ ,..., _ _____— a ,siviiiiiii-%,-..illill ,_). v1 '4 1 . O 1 o n o N MASTER PLAN DESIGN CONCEPTS 5.1 5.1 EXISTING SITE PLAN i . 1 1 NARANJA DRIVE i q H � s � I E 1 1 ! i ! '1 1 ! 1i { I r 4 ` ' 4 f 1 ! • , 1 ai 1 o QD. i 1 d. • t V1 j r iiIIIT►1 UII! __PT'''. ('I J`1_3( � ^C � , ,— lE —72 Ii --1 ::„_—_— I -OLIGE _- DEPARTMENT La 1 \.\1 � p> MAGISTRATE • I I ' `Vs's L 11 �- t-j L I �= I ADMINISTRATION ,,,,,,,, , I L-- --7-In 1 1,, I , ( I l I EXISTING— SITE FLAN N 01W VALLEY MASTER PLAN & SPACE UTILIZATION STUDY MASTER PLAN DESIGN CONCEPTS 5.2 5.2 MASTER PLAN SCHEME'A' i \, 'ARANJA DRIVE \ , \ [ / , _______ — ____ • • . \ if---''M /;),s's.' *'-)',,,,'' .•\'' '. '('•\'''''' ,s';>>" ; ( • /, ,.•>. •. . \ .• .,\ . I z1 -A t EJcPAPK_1qN -� i •,'ce _ IT I OPG 5F. rn, —, `T. = I ��`/' NFIJI `. `= $i*vrcEg 1 i — --.I r-2: Pbl.l Gi: .. 1,, _ARTMENT . 1 L ,_ \ 1 ••••‘';'''N'' i ,< •y / PEVELDP hlUNIT t' ',, MAGISTRATE = - ADMINISTRATION 1 i I Fes- -11 1- j ) J /.. i �-- f • I j _ I f PROPOSED MASTER PLAN SCHEME 'A' " ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY MASTER PLAN DESIGN CONCEPTS 5.5 5.5 COST 5F $1 SF COST 1 1 , • . 1 I , , ! NEW CONSTRUCTION 1 1 DEVELOPMENT SERVICES FACILITY 8500 ! $90 $765,000 ! ! 1 1 1 I MAJOR RENOVATION I ! 1 , 1 ADMINISTRATION, LOWER LEVEL 2500 1 $45 $112,500 I 1 i i i --j i 1 , ! , i ! --: MINOR RENOVATION 1 COMMUNITY DEVELOFMENT 2912 $20 $58,240 .' I , , 1 11 Ili, 1 1 , ---1 1GENERAL REPAIR ' ADMINISTRATION 8500 '$5 1 $42,500 1 1 MAGISTRATE COURT 4212 ; $5 $21,060 1 , 1 1 FUDLIC WORKS ! 4000 i $5 $20,000 i 1 i i i 1 , TOTAL COST 1 1 $1,019,300 ORO VALLEY MASTER PLAN & SPACE UTILIZATION STUDY