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HomeMy WebLinkAboutPackets - Parks and Recreation Advisory Board (114)       AGENDA ORO VALLEY PARKS AND RECREATION ADVISORY BOARD SPECIAL SESSION September 9, 2025 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE        SPECIAL SESSION AT OR AFTER 6:00 PM   CALL TO ORDER   ROLL CALL   DEPARTMENT REPORT ON CURRENT EVENTS   COUNCIL LIAISON REPORT ON CURRENT EVENTS   CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Board on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Board members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Board may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card.   CONSENT AGENDA   A.REVIEW AND APPROVAL OF THE MAY 20TH 2025, REGULAR SESSION MEETING MINUTES   SPECIAL SESSION AGENDA   1.DISCUSSION OF COMMUNITY CENTER FINANCIAL RESULTS THROUGH JUNE 2025   2.DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSED INCREASES TO PARKS AND RECREATION FEES AND THE ASSOCIATED COMMUNITY ENGAGEMENT EFFORT   3.DISCUSSION AND POSSIBLE ACTION TO RECOMMEND APPROVAL AND IMPLEMENTATION OF A PROPOSED SPORTS FIELD PRIORITIZATION CRITERIA FOR USE BY THE ORO VALLEY PARKS AND RECREATION DEPARTMENT.   4.PRESENTATION TO UPDATE AND PREPARE THE PARKS AND RECREATION ADVISORY BOARD FOR THE RELEASE OF THE COMMUNITY COMMENT (60%) DRAFT OF THE COMMUNITY'S NEXT 10-YEAR ACTION PLAN, KNOWN AS OV'S PATH FORWARD.   ADJOURNMENT   POSTED: 9/4/2025 at 5:00 p.m. by ck When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Board meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Board meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Board during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Board on any item(s) on this agenda, please complete a blue speaker card located on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience,” please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by the Board. Please organize your speech, you will only be allowed to address the Board once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During “Call to Audience”, you may address the Board on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board, Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.”    Parks and Recreation Advisory Board A. Meeting Date:09/09/2025   Submitted By:Casey Wilson, Parks and Recreation SUBJECT: REVIEW AND APPROVAL OF THE MAY 20TH 2025, REGULAR SESSION MEETING MINUTES RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments Draft minutes 5-20-2025  D R A F T MINUTES PARKS AND RECREATION ADVISORY BOARD REGULAR SESSION May 20, 2025 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE            REGULAR SESSION AT OR AFTER 6:00 PM   CALL TO ORDER Chair Moothart called the meeting to order at 6:00 p.m.   ROLL CALL Present: Philip Saletta, Member Maureen Sevigny, Member Emily Veres, Member Michael Weisberger, Member Megan Worzella, Member Joanne Moothart, Chair Absent: Matthew Wood, Vice Chair Staff Present:Rosalyn Epting, Parks and Recreation Director Joe Andrews , Chief Civil Deputy Town Attorney Bayer Vella, Planning Manager Dave Gephart, Chief Financial Officer Casey Wilson, Recording Secretary Attendees: Joyce Jones-Ivey, Council Liaison DEPARTMENT REPORT ON CURRENT EVENTS    Rosayln Epting reported on the following: Steam Pump Ranch project updates Vistos Trails Nature update on pond concepts Vistos Trails Nature Preserve landscape update Vistos Trails Nature access points and the addition of garbage cans Pusch Ridge event space update Naranja Park update on the shade structure and trees planted Summer camp starts Scholarships for camps are available Trivia at the Community and Recreation Center National trails day hike Movie on the Lawn at the Community 4th of July event at James Kreigh Park COUNCIL LIAISON REPORT ON CURRENT EVENT   COUNCIL LIAISON REPORT ON CURRENT EVENTS    Council Member Joyce-Jones Ivy reported on the following: Courthouse tour Project grad 21st year update Memorial event at the Hero’s Memorial at Naranja Park Please attend the Council meeting on May 21st,2025   CALL TO AUDIENCE Chair Moothart opened the call to the audience. No speakers were present. Chair Moothart closed the call to the audience.   CONSENT AGENDA   A.REVIEW AND APPROVAL OF THE APRIL 20, 2025 REGULAR SESSION MEETING MINUTES Motioned by Maureen Sevigny, seconded by Member Megan Worzella to approve the April 20th, regular session meeting minutes       Vote: 6 - 0 Carried   REGULAR SESSION AGENDA   1.DISCUSSION OF COMMUNITY CENTER FINANCIAL RESULTS THROUGH MARCH 2025       Dave Gephart presented. Members asked questions.   2.PRESENTATION AND DISCUSSION REGARDING OV TRAILS CONNECT PROJECT 30% UPDATE - DRAFT VISION, GOALS, AND PRINCIPLES       Principle planner Bayer Vella presented a power point. Member asked questions and provided input. Discussion ensued.   ADJOURNMENT    Motion by Chair Joanne Moothart, seconded by Member Philip Saletta to adjourn at 7:37 p.m.  Vote: 6 - 0 Carried     I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Parks and Recreation Advisory Board of Oro Valley, Arizona held on the 20th day of May 2025. I further certify that the meeting was duly called and held and that a quorum was present. ___________________________ Casey Wilson Senior Office Specialist    Parks and Recreation Advisory Board 1. Meeting Date:09/09/2025   Submitted By:Casey Wilson, Parks and Recreation SUBJECT: DISCUSSION OF COMMUNITY CENTER FINANCIAL RESULTS THROUGH JUNE 2025 RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: N/A Attachments Community Center fund financials     Parks and Recreation Advisory Board 2. Meeting Date:09/09/2025   Requested by: Bayer Vella, Community and Economic Development  Submitted By:Michael Spaeth, Community and Economic Development SUBJECT: DISCUSSION AND POSSIBLE ACTION REGARDING PROPOSED INCREASES TO PARKS AND RECREATION FEES AND THE ASSOCIATED COMMUNITY ENGAGEMENT EFFORT RECOMMENDATION: Staff recommends approval of the Parks and Recreation fee proposal included in Attachment 1.  EXECUTIVE SUMMARY: The purpose of this report is to provide an update on the community engagement outreach effort regarding the draft Parks and Recreation fee increase proposal (Attachment 1) and seek a final recommendation from the Parks and Recreation Advisory Board. This same proposal was reviewed by the Parks and Recreation Advisory Board (PRAB) and Town Council at study sessions earlier this year. Both PRAB and Town Council recognized the need to increase Parks and Recreation fees and supported the department's proposal. Lastly, Town Council did indicate future support for updating the fees more frequently than every ten years to keep pace with the costs of parks and recreation-related projects.  COMMUNITY ENGAGEMENT EFFORT The Town utilized online Zoom meetings to engage as many residents as possible to be a part of the discussion surrounding several new tax and fee increase proposals (Parks and Recreation fees, Stormwater Utility fees, new tax categories and rates). Three (3) virtual meetings were held in July with the aim of ensuring the background and rationale for the proposals were presented to residents in a clear, transparent and understandable manner. A key objective was to garner community feedback on each proposal.  The first community engagement meeting regarding the Parks and Recreation fee increase proposal was well attended and included questions and comments regarding both membership and facility/field rentals fees. The meetings were recorded and are available on the town's website at www.orovalleyaz.gov. Additional details regarding resident feedback are provided in the "Background or Detailed Information" section of this report as well as the summary of all resident feedback provided in Attachment 2.  PARKS AND RECREATION FEE PROPOSAL For background, the draft Parks and Recreation fee proposal represents years of collaboration and work between Parks and Recreation staff and stakeholders that includes proposed changes in the following areas:  Increasing Facility (Community and Recreation Center, Aquatic Center, etc.) memberships fees1. Increasing Facility and Field rental fees2. Establishes lower rates for resident/non-profit organizations and higher rates for non-resident/for-profit organizations for all fees. 3. Most membership and rental fees have not been updated in more than 10 years, while significant improvements have been implemented at many facilities and programs have expanded. For more detailed information, please see the April 15, 2025, Parks and Recreation Advisory Board Study Session memo included in Attachment 3. After careful consideration of community feedback, the proposal included in Attachment 1 remains the same as the version considered by PRAB in April as community feedback has been generally supportive of the proposal. The Parks and Recreation fee increase proposal is consistent with all town policies and guidelines and staff recommends approval. BACKGROUND OR DETAILED INFORMATION: The first community engagement event held in July focused on the draft Parks and Recreation fee increase proposal. The meeting represented an opportunity for staff to provide background information and rationale for the proposed increase. The meeting was well attended with resident feedback and questions for both "Facility Membership" fees and "Facility and Field Rental" fees. Key aspects discussed at the meeting are detailed below, with a summary of all three engagement events provided in Attachment 2. Facility Membership fees  Why are only the younger memberships held the same? There was a resident inquiry regarding why youth memberships and why they aren't being increased at the same rate as other membership types.  Staff response: There is an ongoing effort to incentivize youth memberships due to generally low participation rates. Keeping the youth membership fees lower helps achieve the aim of the program.   Nominal increases every year makes sense rather than big jumps every couple of years. Also, better at accounting for inflation? Proposal seems to make sense and it would be a good move to be more systematic about yearly rate increases. Many residents expressed support for increasing parks and recreation fees nominally every 1–2 years, rather than more substantial rate increases every few years.  Staff response: Town staff agree that it could be beneficial in the future to incorporate nominal increases more frequently.  Facility and Field Rental fees  Why are pickleball court rental rates doubling, when others are increasing at a much lower percentage? Seems to be targeting the pickleball community. Pickleball rates for commercial indoor facilities are not too far from the proposed raters. Seems like the proposed rates have gone a little too far for the market. Raters for wholesale supply of players is in the same ballpark as commercial. Several questions were raised regarding the proposed pickleball court rental cost increase and whether it is proportional to other proposed increases. Staff response: The proposed rate for pickleball court rentals is commensurate with neighboring jurisdictions and staff consider the rate fair and appropriate.  In determining a new rate structure for pickleball court rentals, staff conducted a comparative analysis of fees charged by neighboring jurisdictions. It is important to clarify that these rental fees do not apply to members, as court reservations are included in their membership benefits. The proposed fees would apply only to non-members, or individuals and organizations seeking to rent courts for external leagues or tournaments. While the updated rates represent a doubling of the previous fees, it is worth noting that our pickleball court rental rates have remained unchanged for the past six years—previously set at $5 for residents and non-profits, and $10 for non-residents and for-profit entities.These fees are essential to help address the costs of court maintenance, electricity, and staff oversight to ensure high-quality play and organized usage of the facilities. Additionally, for those seeking no-cost options, eight pickleball courts in the community are available to the public at no charge—four at Naranja Park and four at Riverfront Park. The meeting was recorded and is available on the town's website at www.orovalleyaz.gov.  After careful consideration of the feedback received from the community, the proposal included in Attachment 1 has not changed from the version considered by PRAB at the study session in April. The community feedback was generally supportive of the proposed increases as presented and recognized the necessity of increasing costs to account for parks and recreation-related improvements.  The Parks and Recreation fee increase proposal is consistent with all town policies and guidelines and staff recommends approval. FISCAL IMPACT: Please see Attachment 1 - Department Fee Proposal  SUGGESTED MOTION: The Parks and Recreation Advisory Board may wish to consider one of the following motions: I move to RECOMMEND APPROVAL of the Parks and Recreation fee proposal included in Attachment 1 based on a finding that it is consistent with Your Voice, Our Future General Plan and all applicable department policies.  OR  I move to RECOMMEND DENIAL of the Parks and Recreation fee proposal included in Attachment 1 based on a finding that ____________________.  Attachments Attachment 1 - Department Fee Proposal Overview  Attachment 2 - Community Engagement Event summaries  Attachment 3 - April 15, 2025 PRAB Study Session Memo  Membership Current Fee Proposed Fee Current NR Fee NR Proposed Fee Established 2015 - CRC Classic Memberships Youth $20.00 $20.00 $25.00 $30.00 Senior $30.00 $35.00 $35.00 $45.00 Adult $40.00 $45.00 $45.00 $55.00 Couple $60.00 $70.00 $70.00 $90.00 Family $70.00 $80.00 $80.00 $100.00 Drop-in $5.00 $7.00 $5.00 $10.00 Family Drop-in $14.00 $15.00 $14.00 $20.00 Established 2015 - CRC Premium Memberships Youth $25.00 $25.00 $30.00 $35.00 Senior $50.00 $60.00 $55.00 $70.00 Adult $60.00 $75.00 $65.00 $85.00 Couple $75.00 $100.00 $85.00 $120.00 Family $100.00 $130.00 $110.00 $150.00 Established 2013 - OVAC Memberships Youth $20.00 $20.00 $25.00 $30.00 Senior $20.00 $25.00 $25.00 $35.00 Adult $30.00 $35.00 $35.00 $45.00 Couple $40.00 $45.00 $50.00 $65.00 Family $60.00 $70.00 $70.00 $90.00 Drop-in $5.00 $7.00 $5.00 $10.00 Family Drop-in $14.00 $15.00 $14.00 $20.00 Established 2013 - Archery Range Memberships Youth $20.00 $20.00 $20.00 $30.00 Adult $60.00 $75.00 $60.00 $85.00 Family $135.00 $150.00 $135.00 $170.00 Drop-in $5.00 $7.00 $5.00 $10.00 RENTALS Location Current Fee Proposed Fee NR Proposed Fee Established 1999 - FIELDS Res/Non-Profit Non-Peak Hourly Rate $5.00 $12.00 Previous Non-Peak Time NR/For Profit Non-Peak Hourly Rate $10.00 $24.00 6:00 am - 5:00 pm Res/Non-Profit Peak Hourly Rate $10.00 $12.00 Previous Peak Time NR/For Profit Peak Hourly Rate $20.00 $24.00 5:00 pm - 10:00 pm Established 2014 - PARK AMENITIES Archery Range Facility Areas $10.00 $20.00 Ramada Hourly Rate $10.00 $15.00 Established 2013 - OVAC & CRC LAP LANES Short Course Lap Lane (OVAC & CRC) Res/Non-Profit $6.00 $7.00 Short Course Lap Lane (OVAC & CRC) NR/For-Profit $12.00 $14.00 Long Course Lap Lane (OVAC & CRC) Res/Non-Profit $12.00 $14.00 Long Course Lap Lane (OVAC & CRC) NR/For-Profit $24.00 $28.00 Established 2008 - SPR RESERVATIONS Private/non-profit Events $ 175-1,500 $ 350-1,800 Public/for-profit Events $ 225-2,200 $ 700-3,600 New - EVENTS Naranja Park hourly rate $410.00 $425.00 $625.00 Skate Park and Pumptrack only hourly rate NA $200.00 $400.00 Riverfront Park hourly rate $95.00 $150.00 $250.00 JDK Park hourly rate $70.00 $300.00 $500.00 (SC meet)OVAC hourly rate per ln/hr $6.00 $7.00 $14.00 (LC meet)OVAC hourly rate per ln/hr $12.00 $14.00 $28.00 OVAC Special Event per day $250.00 $350.00 $450.00 (Group) OVAC per ln/hr $6.00 $7.00 $14.00 OVAC After Hours Rental 1-99 $350.00 $400.00 $500.00 OVAC After Hours Rental 100+$500.00 $550.00 $650.00 OVAC Classroom/Ramada Rental $150.00 $200.00 $200.00 Established 2019 - CRC PICKLEBALL COURTS CRC Pickleball Courts Res/Non-Profit $5.00 $10.00 $10.00 CRC Pickleball Courts NR/For-Profit $10.00 $20.00 $20.00 PARKS & RECREATION FEE INCREASE PROPOSAL MEMBERSHIPS New Fees and Revenues Community Engagement Project Community Engagement Event Summaries The town conducted three online Zoom Community Engagement Events to provide residents with background information and provide feedback on three proposals related to increasing the Town’s revenues. The three proposals include: 1. Revising the Park’s and Recreation Fees (July 9, 2025) 2. Adopting several new taxes including (July 10, 2025): a. Use tax b. Commercial Rental tax c. Telecommunications tax 3. Revising the Stormwater Utility Fee (July 15, 2025) A summary of the comments, questions and concerns that were provided by residents is provided below. Additional information is available on www.orovalleyaz.gov. Facility Membership fees 1. Why are only the younger memberships held the same? 2. Does golf membership fall under any of this? If not, how often are those increased? 3. Nominal increases every year makes sense rather than big jumps every couple of years. Also, better at accounting for inflation? 4. Proposal seems to make sense and it would be a good move to be more systematic about yearly rate increases. 5. What is the benefit of having a premium membership? Facility and Field Rental fees 1. Steam Pump Ranch charges for nonprofit events, does that include the OV Historical Society? 2. Is there a timeframe associated with new event rates? 3. What were the full-day park rental rates previously? 4. Why are pickleball court rental rates doubling, when others are increasing at a much lower percentage? Seems to be targeting the pickleball community. 5. Pickleball rates for commercial indoor facilities are not too far from the proposed raters. Seems like the proposed rates have gone a little too far for the market. Raters for wholesale supply of players is in the same ballpark as commercial. 6. Is there a difference between resident and for-profit fees for a full-day park rental? 7. How much was spent on [renovating] the pickleball and tennis courts at the Community Recreation Center? 8. Consider charging more for full-day rentals. Proposal is asking too little even just for the space. Community Engagement Event 1 – Parks and Recreation fees 9. Is the charge for pickleball courts only after open play? If a member wants to reserve a court after open play is there a charge? 10. What are the 2-3 highest revenue sources from the [rental] fees? Use tax 1. No questions Telecommunications tax 1. No questions Commercial Rental tax 1. Being in commercial real estate for 30 years, 28 here in the greater Tucson area, I strongly advise against the commercial rental tax. Tenants regularly pursue cost savings when deciding where to lease space and rental tax is a significant issue. While I have been a champion of the Town of Oro Valley, most of my commercial real estate peers assert that new taxes are something to be avoided at all costs, considering the challenges to open new businesses as a whole. Respectfully, this will have the effect of steering commercial renters out of Oro Valley more than they already are by the perception of the Town being unfriendly to businesses. Thank you for your consideration. Other 1. If the RTA fails to pass, would the Town be in a position of having to raise taxes to account for the loss? 2. Would be helpful for residents to understand that the new taxes will be used for capital purposes. How does staff confirm they are only used for capital purposes? How can people be ensured the revenues go where they are intended? 3. Does the town intend on transferring money from the general fund to reserves? 4. Would these funds be used for debt service for capital projects? 5. Is there any chance of raising the sales tax or instituting a property tax down the road? 1. Do homeowners near floodplains or flood prone areas pay more? 2. Smaller, more incremental increases annually would be better than larger increases every few years. 3. What is the current Stormwater Utility budget? 4. Do developers have more responsibility for stormwater impacts when they increase the amount of impermeable surface? Community Engagement Event 2 – New taxes Community Engagement Event 3 – Stormwater Utility fee Parks and Recreation Advisory Board AGENDA ITEM: 1. Meeting Date:04/15/2025 Requested by:Bayer Vella, Community and Economic Development Submitted By:Michael Spaeth, Community and Economic Development SUBJECT: DISCUSSION REGARDING PROPOSED INCREASES TO PARKS AND RECREATION FEES AND THE ASSOCIATED COMMUNITY ENGAGEMENT EFFORT RECOMMENDATION: This item is for discussion only. The formal Parks and Recreation fee proposal will be presented to the Parks and Recreation Advisory Board for action at a future meeting. EXECUTIVE SUMMARY: The purpose of this report is to provide background and information on two items related to the draft Parks and Recreation fee increase proposal. The two items include: 1. The Community Engagement Plan (Attachment 1) being conducted for several proposed town fee increases, including the Parks and Recreation fee increase 2. The draft Parks and Recreation fee increase proposal (Attachment 2) COMMUNITY ENGAGEMENT EFFORT The Town will be utilizing online Zoom meetings (used to great success during the OV Path Forward and Trails Master Plan projects) to engage as many residents as possible to be a part of the discussion surrounding potential town fee and revenue increases. This process will combine efforts to reach out to Oro Valley residents regarding three proposed increases (Parks and Rec, Stormwater, other revenue sources) with the aim of ensuring the background and rationale for the proposed increases are presented to residents in a clear, transparent and understandable manner. More detail is provided in the "Background or Detailed Information" section of this report. PARKS AND RECREATION FEE PROPOSAL The draft Parks and Recreation fee proposal (Attachment 2) represents years of collaboration and work between Parks and Recreation staff that includes proposed changes in the following areas: 1. Increasing Facility (Community and Recreation Center, Aquatic Center, etc.) memberships fees 2. Increasing Facility and Field rental fees 3. Establishes lower rates for resident/non-profit organizations and higher rates for non- resident/for-profit organizations for all fees. Most membership and rental fees have not been updated in more than 10 years, while significant improvements have been implemented at many facilities and programs have expanded. More information is provided in the "Background or Detailed Information" of this report. Print Staff Report https://destinyhosted.com/print_ag_memo.cfm?seq=6021&rev_num=... 1 of 5 9/2/2025, 1:20 PM This item is for discussion only and the formal Parks and Recreation fee increase proposal will be presented at a future Parks and Recreation Advisory Board meeting. BACKGROUND OR DETAILED INFORMATION: The purpose of this item is to 1) discuss the overall community engagement effort to proactively get the word out about several proposed fee or revenue increases and 2) provide background information and additional details regarding proposed Parks and Recreation fee increases. COMMUNITY ENGAGEMENT EFFORT The ongoing outreach effort involved in developing the Town of Oro Valley's next General Plan, OV Path Forward, has utilized online Zoom meetings to great success. They have proven to be more engaging, effective and comprehensive than outreach efforts in similar projects in the past. The format allows residents who don't have time to attend in-person meetings or those that simply prefer to participate from the comfort of their home to stay engaged, expanding the Town's ability to reach more and more residents. The online Zoom meetings have generated such high levels of participation, they have been used for other outreach efforts (i.e. Oro Valley Trails Master Plan update). The Town wants to utilize this format to engage as many residents as possible to be a part of the discussion surrounding potential fee and revenue increases. This process will combine efforts to reach out to Oro Valley residents regarding three proposed fee or revenue increases. The increases include: 1. Parks and Recreation fee 2. Stormwater Utility fee 3. Other revenue sources The aim of the outreach effort is to ensure the background and rationale for the proposed increases are presented to residents in a clear, transparent and understandable manner. Following study sessions with each respective board/commission (April/May) and Town Council (June), staff will be facilitating "Community Engagement Zoom Events" in July for each respective proposal to present residents with the necessary background and rationale for the proposed increases. The events are tentatively scheduled as follows: 1. Community Engagement Zoom Meeting 1 - Parks and Recreation fee increases (July 9th) 2. Community Engagement Zoom Meeting 2 - Other Revenues (July 10th) 3. Community Engagement Zoom Meeting 3 - Stormwater (July 15th) Once the online Zoom events are completed, the formal fee proposals will be presented to each respective board/commission for recommendation to Town Council. A communications outreach plan (Attachment 1) has been designed and implemented to maximize engagement and reach as many stakeholders, interested parties, groups and residents as possible. The outreach effort will begin in June following the final study session before Town Council. Print Staff Report https://destinyhosted.com/print_ag_memo.cfm?seq=6021&rev_num=... 2 of 5 9/2/2025, 1:20 PM PARKS AND RECREATION FEE PROPOSAL The Parks and Recreation Department has drafted the attached fee proposal (Attachment 2) in accordance with Strategic Plan (SP) Objective 2.3.4. which states “Evaluate opportunities (e.g., discounts, reservation availability, etc.) that would benefit Oro Valley residents in recreational amenities and activities.” In addition to the stated SP goal, a majority of membership and field use fees are the same today as when they were established decades ago, all while operational expenses have continued to increase dramatically. This proposal considers comparable fees and rates from other communities within the state, to include our local neighbors, as well as similar private facilities in the area. Per Town Council direction, staff have been purposeful in creating fees that are offered at a lower rate for Oro Valley residents and non-profit organizations, and significantly higher for non-resident and for-profit organizations. Facility Membership Fees Facility membership fees (Community and Recreation Center, Oro Valley Aquatic Center, and the Naranja Park Archery Range) are the greatest driver of department revenue. Each facility allows for the purchase of a “Classic” membership which allows the member access to the respective facility. Cardio and strength equipment 100+ Group fitness classes per week (including Yoga, Spin, Zumba, Tai Chi, and a wide variety of cardio and strength classes) One racquetball court Lap Swimming pool 15 tennis courts (1-day advance reservations) 10 pickleball courts (2-day advance reservations) A “Premium” membership is also available, which is more expensive, but allows for access to all facilities, in addition to: All Classic benefits Access to the Oro Valley Aquatic Center Access to the Pusch Ridge Tennis Center (16 additional tennis courts) 3-day advance tennis court reservation privileges 15% Overlook Restaurant discount 20% discount on hard goods (sports equipment) 25% discount on apparel Both types of memberships, (Classic and Premium), also have differing price points depending on whether the purchaser is a resident or non-resident. While this practice has always been in place, as a part of this proposal, the increase in non-resident fees is substantially higher than the proposed increase to resident fees across all membership types. Most membership fees have not been updated for a decade or more. For example: Community and Recreation Center (CRC) membership fees are the same since the Town took ownership of the facility in 2015. The Oro Valley Aquatic Center (OVAC) membership fees are the same since the Town renovated the facility in 2013. The Naranja Park Archery Range membership fees are the same since the Town built the Print Staff Report https://destinyhosted.com/print_ag_memo.cfm?seq=6021&rev_num=... 3 of 5 9/2/2025, 1:20 PM facility in 2013. The attached document outlines the proposed fees. One item to note is that even with the proposed membership fee increases, the CRC and OVAC remain the least expensive of similar facilities. And to that point, objectively, there is no other similar facility in Tucson that offers as much value for the money spent as the Town’s Community and Recreation Center. Between the number of amenities, classes, and equipment, we remain the most economical choice for the area. Facility and Field Rental Fees Facility and field rental fees are applicable to all fields and ramadas in town parks, swim lanes at facilities, Tennis and Pickleball courts at the Community and Recreation Center, the property at Steam Pump Ranch, and the Naranja Park Archery Range. Residents, sports teams, user groups, and outside promoters pay the Town for the ability to reserve a public space for private use or events. These fees are similar to membership fees in that they have not been updated for an extended period. For reference: Field use fees for all Town sports fields remain the same as when first implemented in 1999. The fee to reserve a lap swim lane at either the Aquatic Center or the Community Center is the same as when the Town renovated the Aquatic Center in 2013. The attached documents outline the proposed fees. Similar to membership fees, the proposal includes lower rental rates for resident/non-profit based users or organizations and higher rates for non-resident/for-profit based users or organizations. Additionally, the Parks and Recreation Department works with local user groups to insure they have priority (and will continue to do so) in their ability to reserve needed space at facilities before those from outside the community have the opportunity to reserve. At quarterly meetings to discuss comments and concerns with local sports teams, our local user groups have made comments that the Town look at increasing field rental fees due to the relatively low costs associated with rentals. During these meetings, the user groups have been made aware that staff has been evaluating all department fees, and more information can be expected in the future. This is positive information as these groups will be the ones paying the increased fees. Summary The Parks and Recreation fee proposal (Attachment 2) is the work of a large segment of our Parks and Recreation staff over multiple years, tracking and recording local municipal and private comps. Staff has met with the following local primary user groups who will be most impacted by this proposed increase and all have been understanding and supportive of the proposal. Those groups include: El Conquistador Tennis (Town tennis contractor) Pusch Ridge Archers (Local archery organization) Oro Valley Community and Recreation Center Advisory Group Made up of current golf, tennis, fitness, and pickleball members Oro Valley Sports Alliance members (all local youth sports leagues) Oro Valley swim team organizations Additionally, staff consider the recommended proposal as fair, justifiable, and warranted based on several factors. Print Staff Report https://destinyhosted.com/print_ag_memo.cfm?seq=6021&rev_num=... 4 of 5 9/2/2025, 1:20 PM Capital investment in Parks and Recreation amenities over the last five (5) years amounts to over $40 million dollars in projects. Naranja Park Expansion – $20 million Naranja Park Playground – $2 million CRC Golf course irrigation project – $10 million CRC Tennis and pickleball court remodel and expansion – $2 million CRC Parking lot expansion – $400,000 CRC Elevator and entryway project – $2.1 million PR Golf bridge replacement – $400,000 MUP Improvements – $1.6 million OVAC Pump room expansion and upgrades – $1 million Replacement of all equipment and machines within the fitness component of the CRC over the last five years amounts to over $250,000. Replacement swim and event equipment at OVAC over the last five years amounts to over $50,000 The number of facilities programs available to members has doubled since 2018 (60 weekly opportunities were offered in 2018, currently 110 opportunities are offered). Enhanced sport field maintenance and scheduling process has provided improved overall quality and experience for users. This information is intended to serve as background information for the study session. The formal Parks and Recreation fee proposal will be presented at a future meeting for possible action. FISCAL IMPACT: Please see Attachment 2 - Department Fee Proposal Overview SUGGESTED MOTION: This item is for discussion only. The formal Parks and Recreation fee proposal will be presented to the Parks and Recreation Advisory Board for action at a future meeting. Attachments Taxes Fees public outreach ATTACHMENT 2 - DEPARTMENT FEE PROPOSAL OVERVIEW Proposed fee increases presentation Print Staff Report https://destinyhosted.com/print_ag_memo.cfm?seq=6021&rev_num=... 5 of 5 9/2/2025, 1:20 PM    Parks and Recreation Advisory Board 3. Meeting Date:09/09/2025   Submitted By:Casey Wilson, Parks and Recreation SUBJECT: DISCUSSION AND POSSIBLE ACTION TO RECOMMEND APPROVAL AND IMPLEMENTATION OF A PROPOSED SPORTS FIELD PRIORITIZATION CRITERIA FOR USE BY THE ORO VALLEY PARKS AND RECREATION DEPARTMENT.   RECOMMENDATION: Staff recommends the Parks and Recreation Advisory Board motion to support the proposal as presented EXECUTIVE SUMMARY: The purpose of this document and process is to ensure Oro Valley residents and organizations continue to receive the opportunity to reserve and utilize Town-owned fields and facilities prior to non-residents and outside organizations.  This proposal recognizes the direction of the Town Council to prioritize Oro Valley residents' access to recreational amenities and opportunities.    BACKGROUND OR DETAILED INFORMATION: The Parks and Recreation Department currently works with local organizations to manage and reserve existing parks and facility space in advance of the general public.  The current process for field allocation is not formalized. This proposal would allow for a consistent and official process which follows the Town Council’s desire to prioritize Oro Valley residents and organizations.  This proposal was created over a period of 10 months, in collaboration between Town staff and members of local sports organizations. Best practices from local agencies, as well as those outside of the state, were utilized in this process to ensure this proposal would be applicable today, as well as into the future.   FISCAL IMPACT: N/A SUGGESTED MOTION: I hereby move to recommend that the Parks and Recreation Director approve and implement the proposed Sports Field Prioritization Criteria under the authority of OVTC § 3-2-13 to  direct the activities of all Parks and Recreation Programs.   Attachments Draft field prioritization outline  Draft Field Prioritization Outline The Town would see the following list of qualifiers to determine/allow for organizations (Org) to be considered Recognized Sports Organizations (RSO) and eligible to submit for priority field reservations. 1. Org must be primarily serving youth members, >50% of registrants under 18. 2. Org cannot have a standing balance on account. 3. Org must accept individual registration and assign registrants to teams via a draft or random process to ensure equal opportunity. 4. Org must submit current letter of determination from the IRS that indicates a non-profit status. 5. Org must collectively have their rosters made up of 65% or greater residents within the town limits of Oro Valley. 6. Org board requires 65% or greater be residents within the Town of Oro Valley, board members cannot serve on multiple boards submitting priority request. Existing PUG members at time of implementation may have two (2) years to have board be compliant with 65% requirement. If an organization meets the above qualifications, it will be listed as an RSO. RSO prioritization will be determined based on the below scoring system. 1. Historical Presence in Oro Valley – RSO must have an established record that can be proven to show duration of time in the community. a. This must be shown via tax/NPO documents i. Each year shown = 1 point 2. Town of Oro Valley Resident Participation – Verified roster must consist of min. 65% Oro Valley residents that have been certified by RSO. a. Full list of registrants must be provided via spreadsheet to TOV. If upon auditing information is fraudulent the organization will lose its RSO status for a period of 12 months. i. Each % over 65% = 1 point 3. Number of Participants – Total number of athletes served. a. 1-100 = 1 point b. 101-500 = 5 points c. 501-999 = 10 points d. 1000+ = 15 points RSO’s with the highest score will receive the first option to request and reserve fields. Field allocations will be determined by total participants in each sport and correlate to the total field allocation percentage. For example: • Regarding rectangular fields – Soccer has 50 participants, lacrosse has 25, football has 25. o 50% of rectangular fields would go to soccer and 25% to each lacrosse and football. • Regarding diamond fields – Baseball has 60 participants and softball has 40. o 60% of diamonds go to baseball and 40% go to softball. Organizations will then be prioritized within each sport. If an organization does not need all the fields they are allocated, the fields will be offered to the next organization in priority for that sport. They will then go to the next sport in prioritization and continue down the line of prioritization.    Parks and Recreation Advisory Board 4. Meeting Date:09/09/2025   Requested by: Bayer Vella, Community and Economic Development  Submitted By:Rene Olvera, Community and Economic Development SUBJECT: PRESENTATION TO UPDATE AND PREPARE THE PARKS AND RECREATION ADVISORY BOARD FOR THE RELEASE OF THE COMMUNITY COMMENT (60%) DRAFT OF THE COMMUNITY'S NEXT 10-YEAR ACTION PLAN, KNOWN AS OV'S PATH FORWARD.  RECOMMENDATION: This item is for information and discussion purposes only. EXECUTIVE SUMMARY: The purpose of this item is to update the Parks and Recreation Advisory Board (PRAB) on where OV's Path Forward is in the 3-year process and to prepare board members for the release of the Community Comment (60%) draft. This will be the first comprehensive draft of the plan that will be available for review by residents, stakeholders, board and commission members, and Town Council.  The primary objective of this BIG Community Review is to ensure the plan stays true to resident voices and results from Phase 1 of this planning effort.   In Phase 1, over 9,000 comments were collected from residents through the most extensive community engagement effort the Town has conducted to date. Demonstrating that the plan adheres to residents' priorities will be the primary focus of education and preparing for voters in the 2026 election. These comments also provided guidance for Resident Working Groups to develop the draft goals, policies, and actions in the Community Comment (60%) Draft during Phase 2.     Key Takeaways The Community Comment (60%) Draft will be released on September 22nd. Board members may want to focus on the Community Chapter, which includes draft goals, policies, actions, and maps related to Parks and Recreation. All comments that strengthen the plan's alignment with resident guidance and ensure the draft plan is on the right track will be incorporated into the Resident Recommended (90%) Draft. Board members are tasked with providing their comments by October 31st, then participating in the Resident Working Group meetings at the end of this year. The draft will include several topics related to the quality of life for Oro Valley residents, such as parks, trails, water conservation, environmental resources, and development.  When the draft plan is released on September 22nd, board members may want to focus on the Community Chapter, which includes the guiding principle, goals, policies, actions, and maps related to Parks and Recreation. The draft plan reflects the values and priorities voiced during Phase 1 through several draft actions that touch on:  Updating the Parks and Recreation Master Plan Park programs for all ages Shade at all parks Bike, pedestrian, trail improvements, and more Additionally, board members will want to review the new land use designation for Vistoso Trails Nature Preserve on the Land Use Map. Vistoso Trails Nature Preserve will go from a land use designation of "Resort and Golf Course" to  "Park," which represents "areas that have been developed or are intended to be developed as recreational facilities." This change does not grant property rights but more accurately represents the approved use of the land. The Community Comment (60%) Draft will be available for resident review and comment on September 22nd. Once all residents, stakeholders, board, commission, and Town Council members' comments are collected, the final Resident Working Group meetings will take place. The purpose of these meetings is to achieve consensus on the Resident Recommended (90%) Draft. This Resident Recommended (90%) Draft will be presented to the Planning and Zoning Commission and the Town Council next year for adoption. The last step will be ratification of the Final Resident Draft by the voters in November 2026.    BACKGROUND OR DETAILED INFORMATION: The effort to create the next 10-year community action plan is divided into three phases. Residents are the top priority throughout each phase. They are invited to participate, get information, engage, and collaborate to create a plan that reflects the majority of their voices. The goal of this effort is to empower residents to confidently vote on the plan in November 2026.  Working with residents to create the next 10-year action plan, also known as a general plan, launched in October 2023 with Phase 1: "Let's Talk." The Town's most comprehensive outreach was conducted during Phase 1 to ensure the plan reflects the views of most residents. Residents provided over 9,000 responses through a statistically representative survey, events, and online. Resident values, priorities, and expectations for OV's future were surprisingly consistent across all three engagement tools. This consistency provided a solid foundation for Resident Working Groups to begin transforming the insights gathered in Phase 1 into draft goals, policies, and implementation actions.  Phase 2: "Let's Think" began in January 2025 with around 116 residents, each with varied experiences and perspectives, who contributed further guidance to shape the draft plan in the Resident Working Groups. All Oro Valley residents were invited to participate and had the opportunity to contribute to topics of interest through online discussions and meetings.    The number one priority is to make sure the draft plan aligns with the resident voices heard in Phase 1. Ensuring this is achieved starts with the first BIG Community Review of the Community Comment (60%) Draft. DISCUSSION/ANALYSIS Creating the draft plan The Community Comment (60%) Draft honors the resident voices heard in Phase 1 and includes all the work done by Resident Working Groups in Phase 2. Resident Working Groups provided approximately 900 comments online and participated in 25 meetings to discuss the resident guidance from Phase 1, draft guiding principles, and each other's ideas to work towards consensus on a 30% draft of the plan. Staff from every Town department supported residents as they went through this process by providing educational information, answering questions, and reviewing the draft goals, policies, and actions to make sure they would achieve residents' intent.  Resident Working Groups, stakeholders, board and commission, and Town Council comments on the draft goals, policies, and actions (30% Draft) that aligned with resident guidance were incorporated into the Community Comment (60%) Draft.  The purpose of the Community Comment Draft is to provide residents, stakeholders, boards, and commissions with a comprehensive and refined version of the draft 10-year community action plan. It's crucial to share comments and ideas during this review period and attend the final Resident Working Group meetings before the Resident Recommended (90%) Draft is presented to the Planning and Zoning Commission and Town Council. OV’s Path Forward is unique because it is a fully designed web-based plan that anyone can access on OVPathForward.com. For those who prefer a document, there is also a PDF supplement. The PDF will be updated to include graphics and photos after the community comment period. Similar to the Resident Working Groups, the plan will be divided into four main chapters. Each chapter provides a brief overview of the existing conditions and the resident guidance that shaped the plan. For ease, each chapter is subsequently divided into topics important to the community, like public safety, environment, water resources, and more. Each topic will include the associated goals, policies, and actions the Town will implement over the next 10 years.  The image below displays the four main chapters and associated community topics: In addition to the four main chapters, the plan will include information about the state's legal requirements, including the required maps, and a chapter about amending the plan. The plan, specifically the land use map, is anticipated to change over the next 10 years.  Community Review On SEPTEMBER 22nd, the Community Comment (60%) draft will be promoted to the wider community, including all boards and commissions, for review and comment until OCTOBER 31st.  The goal of this discussion is to update and prepare the Parks and Recreation Advisory Board (PRAB) for the release of the Community Comment (60%) Draft. Once the plan is out for comment, board members will be notified by staff and reminded to read the plan, but may want to focus on the Community Chapter. This will ensure that PRAB members have the opportunity to comment on the draft goals, policies, actions, and maps that directly impact the board's functions. Some draft actions include:     Updating the Parks and Recreation Master Plan Proving a broad variety of programs that meet the needs of all ages Providing shade at parks and over play structures Adding way-finding signs along multi-use paths and trails to shops, parks, and other activity areas or connecting routes Additionally, Town staff met  with the Rancho Vistoso HOA Chair, Preserve Vistoso President, and interested parties to update the land use designation for the Vistoso Trails Nature Preserve to "Park." Land use does not grant property rights but guides how the community envisions the use of land in Oro Valley. The existing land use for Vistoso Trails Nature Preserve is "Resort/Golf". This land use designation represents "areas where resorts, country clubs, and golf courses are appropriate," which no longer accurately reflects the use of the property.   Next Steps Once all comments are collected during this community review period, themes will be generated. Those that align with resident voices will be incorporated into the revised Resident Recommended (90%) Draft. The combined Resident Working Group will achieve consensus on the Resident Recommended (90%) Draft at its final meetings starting in December. It's essential that board members participate in the BIG Community Review and attend the final Resident Working Group meetings. All residents are welcome, even if they were not able to attend any previous working group meetings last spring. The Resident Recommended (90%) Draft will be  presented to the Planning and Zoning Commission and Town Council in 2026.  Here's a timeline of where the plan is and where it's heading:  SUMMARY The Community Comment (60%) Draft will be released on September 22nd. It's important that board members submit comments and attend the final Resident Working Group meetings. Even if you were unable to attend the meetings last spring, your voice and ideas are needed now, so please do not hesitate to get involved today! All comments can be submitted online at OVPathForward.com. Here, participants can view and navigate the web-based plan and use easy-access discussion tools to comment and collaborate with others. While reviewing, participants can also see the step-by-step process of how residents created the draft plan. Similar to Phase 1, it is important that a broad range of residents participate in the BIG Community Review. To increase convenience and accessibility, there are multiple ways for residents to comment on the draft plan:  HOW TO SUBMIT COMMENTS  Online via OVPathForward.com Email: Send to OVPathForward@orovalleyaz.gov Mail or drop-Off: Send or drop-off comments to the lobby of the Community and Economic Development Building (Building D) at 11000 N. La Cañada Drive, Oro Valley, AZ, 85737 Meet with staff: Call 520-229-4800 or email OVPathForward@orovalleyaz.gov to schedule a meeting with staff  Once consensus is achieved on the Resident Recommended (90%) Draft by the Resident Working Groups, it will be presented to the Planning and Zoning Commission and then Town Council next year. The Final Resident Draft will then be on the ballot for voter ratification in November 2026.  FISCAL IMPACT: Not applicable SUGGESTED MOTION: This item is for information and discussion only.