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HomeMy WebLinkAboutPackets - Historic Preservation Commission (79)       AGENDA HISTORIC PRESERVATION COMMISSION SPECIAL SESSION January 13, 2020 COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE        SPECIAL SESSION AT OR AFTER 5:00 PM   CALL TO ORDER   ROLL CALL   CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card.   COUNCIL LIAISON COMMENTS   INFORMATIONAL ITEMS   1.Current information about Historic Preservation Commissioners      2.Report from Oro Valley Historical Society President      3.Report from Gail Munden, Historic Preservation Commission liaison to the Oro Valley Historical Society      SPECIAL SESSION AGENDA   1.WELCOME NEW COMMISSIONER ERIC THOMAE      2.REVIEW AND APPROVAL OF THE DECEMBER 2, 2019, REGULAR SESSION MEETING MINUTES   3.REVIEW AND APPROVAL OF THE 2019 ANNUAL REPORT      4.DISCUSSION AND POSSIBLE ACTION TO APPROVE THE STAFF RECOMMENDED PRIORITIZATION OF THE FY 19/20 STEAM PUMP RANCH CAPITAL IMPROVEMENTS WITH ADDITIONAL INFORMATION   FUTURE AGENDA ITEMS   ADJOURNMENT   POSTED:1/10/2020 at 5:00 p.m. by pp POSTED:1/10/2020 at 5:00 p.m. by pp When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission meeting at 229-4700. INSTRUCTIONS TO SPEAKERS Members of the public have the right to speak during any posted public hearing. However, those items not listed as a public hearing are for consideration and action by the Commission during the course of their business meeting. Members of the public may be allowed to speak on these topics at the discretion of the Chair. If you wish to address the Commission on any item(s) on this agenda, please complete a blue speaker card located on the Agenda table at the back of the room and give it to the Recording Secretary. Please indicate on the speaker card which item number and topic you wish to speak on, or if you wish to speak during “Call to Audience,” please specify what you wish to discuss when completing the blue speaker card. Please step forward to the podium when the Chair announces the item(s) on the agenda which you are interested in addressing. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by the Commission. Please organize your speech, you will only be allowed to address the Commission once regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During “Call to Audience”, you may address the Commission on any issue you wish. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. Thank you for your cooperation. “Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town Code, a majority of the Town Council, Board of Adjustment, Historic Preservation Commission, Parks and Recreation Advisory Board, Stormwater Utility Commission, and Water Utility Commission may attend the above referenced meeting as a member of the audience only.”    Historic Preservation Commission 2. Meeting Date:01/13/2020   Submitted By:Maritza Valenzuela, Parks and Recreation SUBJECT: REVIEW AND APPROVAL OF THE DECEMBER 2, 2019, REGULAR SESSION MEETING MINUTES RECOMMENDATION: I MOVE to approve (approve with changes), the December 2, 2019 meeting minutes EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: Attachments 12022019_DRAFT_MINUTES  D R A F T MINUTES HISTORIC PRESERVATION COMMISSION REGULAR SESSION December 2, 2019 HOPI CONFERENCE ROOM 11000 N. LA CAÑADA DRIVE            REGULAR SESSION AT OR AFTER 5:00 PM   CALL TO ORDER    Meeting was called to order at 5:00 p.m. by Chair Dan Huff.   ROLL CALL Present: Michael Wilson, Commissioner Dan Huff, Chair Dan Biel, Vice Chair Timothy Bohen, Commissioner Steve Hannestad, Commissioner Gail Munden, Commissioner CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law, individual Commission members may ask Town staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Commission may not discuss or take legal action on matters raised during "Call to Audience." In order to speak during "Call to Audience", please specify what you wish to discuss when completing the blue speaker card.    Oro Valley resident Teri Colmar brought forth the concern that bicyclists might not be removing their shoes prior to entering Steam Pump Ranch. Mrs. Colmar was informed by Ms. Lynanne Dellerman-Silverthorne that signs are already in place at Steam Pump Ranch informing the bicyclists to remove their shoes.   COUNCIL LIAISON COMMENTS    N/A   INFORMATIONAL ITEMS Current information about Historic Preservation Commissioners1. Report from Oro Valley Historial Society President2. Report from Gail Munden, HPC liaison to the Oro Valley Historical Society3.    Oro Valley Historical Society President Roxy Johnson reported the following:  Oro Valley Historical Society President Roxy Johnson reported the following: Tim Williams will be taking another look at Steam Pump Ranch. The Pusch House has had more than 800 visitors in December. She is working on the Pusch family crest to display at the Pusch House. The Oro Valley Historical Society website has been updated. The Oro Valley Historical Society will host a fundraising event at the Oro Valley Country Club. Councilwoman Jones-Ivey is working with BASIS School, as BASIS is trying to claim a side of the newly installed roundabout for sponsorship The Oro Valley Historical Society is currently seeking new members; Roxy Johnson will be stepping down as President as soon as a new President is selected. Commissioner Gail Munden stated that the Pusche House is in need of a sign that informs recreational bikers to remove their shoes prior to entering the house. Mrs. Johnson informed Commissioner Munden that a sign is already in place.   REGULAR SESSION AGENDA   1.REVIEW AND APPROVAL OF THE NOVEMBER 4, 2019 REGULAR SESSION MEETING MINUTES       approve the minutes as is.    Motion by Vice Chair Dan Biel, seconded by Commissioner Steve Hannestad  Vote: 6 - 0 Carried   2.DISCUSSION AND POSSIBLE ACTION TO CANCEL AND RESCHEDULE THE FEBRUARY 2020 MEETING DUE TO ROOM AVAILABILITY    Chair Dan Huff recommends to reschedule and not cancel the February meeting. Mrs. Lynanne Dellerman stated that a meeting should occur in February. Commissioner Gail Munden stated a meeting should occur in February.    Motion by Commissioner Steve Hannestad, seconded by Commissioner Gail Munden Motion to reschedule the February 2020 meeting.  Vote: 6 - 0 Carried   3.DISCUSSION AND POSSIBLE ACTION TO ASSIGN A COMMISSIONER TO COMPLETE THE 2019 ANNUAL REPORT.    Mrs. Lynanne Dellerman stated that she and Commissioner Tim Bohen created the 2018 annual report, and informed the commission members on what the process is to create the annual report. Chair Huff informed the Commission members that creating the annual report is a process that needs to be completed to be in compliance. Commissioner Gail Munden volunteered to complete the report. Per Mrs. Dellerman, Commissioner Wilson will be available to assist.   4.DEPARTMENT REPORT BY MS. LYNANNE DELLERMAN-SILVERTHORN    Mrs. Dellerman Silverthorn reported the following:  Mrs. Dellerman Silverthorn reported the following: a fully executed grant from SHPO will be available this week and will be useful for the request for information for Steam Pump Ranch HPC interviews tomorrow December 3, 2019 Break-in at Steam Pump Ranch resulted in window breakages The repairs must be completed by a professional who is aware of historic preservation Mrs. Silverthorne Dellerman is meeting with Mario Durazo to discuss the necessary repairs Steam Pump Ranch was hit by a tornado, resulting in the need to cut down a tree and a whole section of the roof and frame came off from the newly repaired chicken coops, and also took a back section of the garage, broke some doors from the stables as well Reminded the commissioners of the support to the Alexander family Is trying to have a jazz band return to play this year will be out for 6 weeks; Deputy Director Matt Jankowski & Nancy Ellis will fill in for her as needed   FUTURE AGENDA ITEMS    Motion by Commissioner Gail Munden, seconded by Vice Chair Dan Biel Motion to adjourn at 5:30 p.m. by Chair Dan Huff  Vote: 6 - 0 Carried   ADJOURNMENT    Chair Huff adjourned the meeting at 5:40 p.m.    Motion by Commissioner Gail Munden, seconded by Commissioner Steve Hannestad  Vote: 6 - 0 Carried     I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Historic Preservation Commission of Oro Valley, Arizona held on the ____ day of ____________________, 2019. I further certify that the meeting was duly called and held and that a quorum was present. Dated this _____ day of ____________________, 2019. ___________________________ Maritza Valenzuela Senior Office Specialist    Historic Preservation Commission 4. Meeting Date:01/13/2020   Submitted By:Maritza Valenzuela, Parks and Recreation SUBJECT: DISCUSSION AND POSSIBLE ACTION TO APPROVE THE STAFF RECOMMENDED PRIORITIZATION OF THE FY 19/20 STEAM PUMP RANCH CAPITAL IMPROVEMENTS WITH ADDITIONAL INFORMATION RECOMMENDATION: STAFF RECOMMENDS THAT THE PRIORITY IN IDENTIFYING CAPITAL IMPROVEMENT PROJECT (CIP) PRIORITIES BE FOCUSED ON THE PRESERVATION OF HISTORICALLY SIGNIFICANT STRUCTURES AND LANDSCAPE EXECUTIVE SUMMARY: Included in the FY 2019/2020 budget, staff recommended $50,000 in CIP for the continuation of Steam Pump Ranch planting plan as part of the overall landscape preservation restoration work. During the June 5, 2019, budget hearing, Mayor Winfield made a motion that included "allocating an additional $50,000 to Steam Pump Ranch CIP Budget on top of the previously allocated $50,000 to that fund, at which time the Historic Preservation Commission, Council member Solomon and staff will collaborate to determine priority use of the allocated funds available to Steam Pump Ranch CIP Budget." The motion carried 7-0.   BACKGROUND OR DETAILED INFORMATION: Over the past several years the Historic Preservation Commission (HPC) has indicated that "preservation" should be the priority for Capital Improvement Project funds for Steam Pump Ranch (SPR). Most recently the focus has been on the restoration of the historic landscape, specifically implementation of the Master Planting Plan. As a result of the June 5, 2019, Fiscal Year 2019/2020 adopted budget there is $100,000 earmarked for SPR. Assuming that the desire of the HPC is to continue focusing on preserving the historically significant facilities, staff has identified two preservation projects for consideration. 1. Carlos' House - Rehabilitation as a Barbecue Pavilion that will return it to its earlier use as an outdoor barbecue shed and gathering area. Compusult Cost Consulting estimated this project at $175,100 (2013). 2. Garage Building - Rehabilitation for use as office space, meeting space, artifact displays, cataloging, storage, and restroom space. Poster.Frost.Mirto. cost opinion on this project at $442,322 (2019). Clearly both projects exceed current funding. Multi-year CIP projects are common practice for large dollar projects. This is how the Ghosted Structure treatment over the Steam Pump House was funded and continues to be a strategy for the Town. Staff recommends that HPC make option 1 (Carlos' House Rehabilitation) its priority. This funding could be used to secure a qualified firm to develop drawings and cost estimates. Once that is complete we will understand how much to request in Fiscal Year 2020/2021 so that this project could be completed in less than two years. While the Garage Building as well as other historically significant buildings on the property remain as preservation priorities, staff believes Carlos' House is an attainable project that will bring additional programming opportunities that continue highlighting Steam Pump Ranch. *Updated information* Staff would like to ask the Commission to revisit and possibly reconsider the previous commission vote on 9/9/19 to use the 19/20 CIP budget monies to fund a fire suppression system and security system for the Pusch House. Staff will be recommending in next fiscal year’s budget to move the existing fire hydrant on the SPR property to a location that is more centralized and ultimately closer to the Pusch House building itself.  This is a safety related issue for the entire property and will be completed by town staff in the Public Works Department. Because of this need, cost savings on the fire suppression system could be realized and combined into the overall cost of the fire hydrant project.  Additionally, due to increased weather damage, Carlos’s house (BBQ) has continued to sustain additional structural damage.  Temporary improvements made are not designed to withstand the extreme weather conditions the site has faced.  The longer this structure is neglected the more expensive and labor intensive it will be to restore to a usable space. With the existing funding approved and the time frame for work which would span two fiscal years, staff is confident that if the project was begun the additional necessary funding would be awarded and the full project could be completed.  This would allow for the use of an entire new piece of the property for additional programming, events, activities and a tangible return to the community for the increase in funds provided to the property.  All of these items would be reasons would continue to show viability of the property and help to secure additional funding to other parts of the Ranch in future years. It is staff’s request that the commission consider the following order of priority for funding:  Carlos’s House (BBQ Building)1. Fire hydrant relocation, fire suppression and security system for the Pusch House2. Garage Building3. FISCAL IMPACT: Fiscal Year 2019/2020 CIP fund - $100,000 SUGGESTED MOTION: I MOVE to approve prioritizing the $100,000 CIP funding toward the Restoration of Carlos' House to its earlier use as an outdoor barbecue shed.