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D R A F T
AGENDA
HISTORIC PRESERVATION COMMISSION
REGULAR SESSION
NOVEMBER 2, 2020
ONLINE ZOOM MEETING
https://orovalley.zoom.us/j/92768217466?pwd=aDNncjdLTVUxMk9DRGVaamtDeWxlQT09
(669) 900 6833 Meeting ID: 927 6821 7466 Passcode: 836451
REGULAR SESSION AT OR AFTER 5:00 PM
CALL TO ORDER
ROLL CALL
CALL TO AUDIENCE - at this time, any member of the public is allowed to address the Commission
on any issue not listed on today’s agenda. Pursuant to the Arizona open meeting law,
individual Commission members may ask Town staff to review the matter, ask that the matter be placed
on a future agenda, or respond to criticism made by speakers. However, the Commission may not
discuss or take legal action on matters raised during "Call to Audience." In advance requests to speak
are preferred and may be sent to Brandon Laue at blaue@orovalleyaz.gov no later than one hour before
the meeting begins.
COUNCIL LIAISON COMMENTS
PRESENTATIONS
1.Historical Society Update presented by Roxy Johnson, President
CONSENT AGENDA
1.REVIEW AND APPROVAL OF THE SEPTEMBER 24 STUDY SESSION AND OCTOBER 5, 2020
REGULAR SESSION MEETING MINUTES
REGULAR SESSION AGENDA
1.PRESENTATION AND DISCUSSION REGARDING HISTORIC PRESERVATION TOPICS FOR
CERTIFIED LOCAL GOVERNMENTS
2.DISCUSSION AND POSSIBLE ACTION TO CLARIFY AND APPROVE AMENDMENTS TO TWO (2)
APPROVED TOPICS AND SELECT A THIRD (3 RD) ESSAY TOPIC FOR THE 20/21 WILLIAM H
ADLER HISTORIC EXPOSITORY WRITING CONTEST FOR LOCAL 4TH GRADE STUDENTS
3.DISCUSSION AND POSSIBLE ACTION REGARDING FUTURE FUNDING REQUESTS FOR STEAM
3.DISCUSSION AND POSSIBLE ACTION REGARDING FUTURE FUNDING REQUESTS FOR STEAM
PUMP RANCH PRIORITIZATION PLAN
4.DISCUSSION REGARDING THE HISTORICAL SOCIETY BOARD LETTER RECEIVED ON OCTOBER
5, 2020
DEPARTMENT UPDATE
FUTURE AGENDA ITEMS - The Commission may bring forth general topics for future meeting agendas.
Commission may not discuss, deliberate or take any action on the topics presented pursuant to ARS
38-431.02H
ADJOURNMENT
POSTED:
When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours
prior to the Commission meeting in the Town Clerk's Office between the hours of 8:00 a.m. – 5:00 p.m.
The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability
needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Commission
meeting at 229-4700.
INSTRUCTIONS TO SPEAKERS
Members of the public have the right to speak during any posted Public Hearing. However, those items not
listed as a Public Hearing are for consideration and action by the Historic Preservation Commission during
the course of their business meeting. Members of the public may be allowed to speak on these topics at
the discretion of the Chair.
In accordance with Amendment #2 of the Mayoral Proclamation of Emergency issued on March 27, 2020, the
following restrictions have been placed on all public meetings until further notice:
1. In-person attendance by members of the public is prohibited.
2. Members of the public can either watch the public meeting online
https://www.orovalleyaz.gov/town/departments/town-clerk/meetings-and-agendas or, if they would like to
participate in the meeting (e.g. speak at Call to Audience or speak on a Regular Agenda item), they can attend the
meeting and participate via the on-line meeting application or may participate telephonically using the following:
https://orovalley.zoom.us/j/92768217466?pwd=aDNncjdLTVUxMk9DRGVaamtDeWxlQT09
(669) 900 6833 Meeting ID: 927 6821 7466 Passcode: 836451
3. If a member of the public would like to speak at either Call to Audience or on a Regular Agenda item, it is highly
encouraged to email your request to speak to blaue@orovalleyaz.gov and include your name and town/city of
residence in order to provide the Chair with advance notice so you can be called upon more efficiently during the
Zoom meeting.
4. All members of the public who participate in the Zoom meeting either with video or telephonically will enter the
meeting with microphones muted. For those participating via computer/tablet/phone device, you may choose
whether to turn your video on or not. If you have not provided your name to speak prior to the meeting as specified
in #3 above, you will have the opportunity to be recognized when you “raise your hand.” Those participating via
computer/tablet/phone device can click the “raise your hand” button during the Call to the Public or Regular
Agenda item, and the Chair will call on you in order, following those who submit their names in advance. For those
participating by phone, you can press *9, which will show the Chair that your hand is raised. When you are
recognized at the meeting by the Chair, your microphone will be unmuted by a member of staff and you will have
three minutes to speak before your microphone is again muted.
For the record, please state your name and whether or not you are a Town resident.
Speak only on the issue currently being discussed by Commission. Please organize your speech, you will
only be allowed to address the Commission once regarding the topic being discussed.
Please limit your comments to 3 minutes.
During “Call to Audience” you may address the Commission on any issue you wish.
Any member of the public speaking must speak in a courteous and respectful manner to those present.
5. If a member of the public would like to submit written comments to the Historic Preservation Commission for their
consideration prior to the meeting, please email those comments to blaue@orovalleyaz.gov no later than sixty
minutes before the public meeting. Those comments will then be electronically distributed to the public body prior
to the meeting.
If you have questions, please contact Facility Manager, Brandon Laue, at 520-229-5032 or email at
blaue@orovalleyaz.gov.
Thank you for your cooperation.
“Notice of Possible Quorum of the Oro Valley Town Council, Boards, Commissions and Committees: In
accordance with Chapter 3, Title 38, Arizona Revised Statutes and Section 2-4-4 of the Oro Valley Town
Code, a majority of the Town Council, Board of Adjustment, Historic Preservation Commission, Parks and
Recreation Advisory Board, Stormwater Utility Commission, and Water Utility Commission may attend the
above referenced meeting as a member of the audience only.”
Historic Preservation Commission AGENDA ITEM: 1.
Meeting Date:11/02/2020
Submitted By:MaryAnne Tolmie, Parks and Recreation
SUBJECT:
REVIEW AND APPROVAL OF THE SEPTEMBER 24 STUDY SESSION AND OCTOBER 5, 2020 REGULAR
SESSION MEETING MINUTES
RECOMMENDATION:
Staff recommends approval.
EXECUTIVE SUMMARY:
N/A
BACKGROUND OR DETAILED INFORMATION:
N/A
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
I move to approve (approve with changes) the September 24 Study Session and the October 5, 2020 Regular
Meeting Minutes.
Attachments
09/24 Draft Minutes
10/05 Draft Minutes
Historic Preservation Commission AGENDA ITEM: 1.
Meeting Date:11/02/2020
Submitted By:MaryAnne Tolmie, Parks and Recreation
SUBJECT:
PRESENTATION AND DISCUSSION REGARDING HISTORIC PRESERVATION TOPICS FOR CERTIFIED
LOCAL GOVERNMENTS
RECOMMENDATION:
N/A
EXECUTIVE SUMMARY:
N/A
BACKGROUND OR DETAILED INFORMATION:
Ms. Lynanne Dellerman-Silverthorn will present the attached PowerPoint for discussion.
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
N/A
Attachments
8-1 The Need for Training
Historic Preservation Commission AGENDA ITEM: 2.
Meeting Date:11/02/2020
Submitted By:MaryAnne Tolmie, Parks and Recreation
SUBJECT:
DISCUSSION AND POSSIBLE ACTION TO CLARIFY AND APPROVE AMENDMENTS TO TWO (2)
APPROVED TOPICS AND SELECT A THIRD (3 RD) ESSAY TOPIC FOR THE 20/21 WILLIAM H ADLER
HISTORIC EXPOSITORY WRITING CONTEST FOR LOCAL 4TH GRADE STUDENTS
RECOMMENDATION:
Staff recommends approval of amended #1 and #2 and selection of topic #3.
EXECUTIVE SUMMARY:
Two topics listed below were approved at the 10/05/2020. Staff clarified the language of #1 and #2 without
changing the intent to provide better flow and ease of understanding. (See 8-2 Essay Topics Attached)
Please provide a brief history of University of Arizona football. What year the University of Arizona
begin participating in football, what the teams original name was and why it changed, and who is your
favorite player from 1899 -1980 and why?
1.
What genres of music were popular in the Tucson region during the 1920’s to the 1950’s when
John Proctor managed the Pioneer Hotel in downtown Tucson and lived at Steam Pump Ranch? Name
some of the ways people from that time enjoyed music.
2.
BACKGROUND OR DETAILED INFORMATION:
Ms. Lynanne Dellerman-Silverthorn will present the topics.
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
I MOVE to APPROVE AMENDMENTS TO TWO (2) APPROVED TOPICS AND SELECT A THIRD (3RD) ESSAY
TOPIC as written, as discussed FOR THE 20/21 WILLIAM H ADLER HISTORIC EXPOSITORY WRITING
CONTEST FOR LOCAL 4TH GRADE STUDENTS
Attachments
8-2 Essay Topics
Historic Preservation Commission AGENDA ITEM: 3.
Meeting Date:11/02/2020
Submitted By:MaryAnne Tolmie, Parks and Recreation
SUBJECT:
DISCUSSION AND POSSIBLE ACTION REGARDING FUTURE FUNDING REQUESTS FOR STEAM PUMP
RANCH PRIORITIZATION PLAN
RECOMMENDATION:
Staff recommends items 1-3 in “Priority 1” of the Plan for the upcoming FY22 budget process.
EXECUTIVE SUMMARY:
The Priority Funding plan presented at the August 24, 2020 Study Session identified the areas of need and
strategic value as the next steps to be taken to continue to grow and improve the Steam Pump Ranch Property.
The items listed in order of importance, remain true to prior reports completed on the property as well as the
Historic Preservation Code. It is through these lenses that Town staff developed this approach, with preservation
and civic benefit being factors, which will ultimately set a path towards actualization of being able to fully “Tell the
Story of Steam Pump Ranch”.
BACKGROUND OR DETAILED INFORMATION:
Mr. Matthew Jankowski will lead the discussion.
FISCAL IMPACT:
The fiscal impact will ultimately vary and would be dependent on what is approved as a part of the
budget process. The expenditures for these projects should be viewed as investments in the property that can
realize tangible returns in the form of Town revenues through increased rental fee collection on the property, user
fees charged through increased programming, and an increase in sales tax revenue to the Town through visitors
to our community for larger scale events which would have the ability for increased capacity through preservation
and improvement efforts. More accurate estimates can be developed if this plan is approved and future
direction becomes established.
SUGGESTED MOTION:
I move to approve (approve with changes) "Priority 1” items 1-3 of the Steam Pump Ranch Funding Requests
Prioritization Plan for the upcoming FY22 budget process.
Attachments
Funding Prioritization Plan
Historic Preservation Commission AGENDA ITEM: 4.
Meeting Date:11/02/2020
Submitted By:MaryAnne Tolmie, Parks and Recreation
SUBJECT:
DISCUSSION REGARDING THE HISTORICAL SOCIETY BOARD LETTER RECEIVED ON OCTOBER 5, 2020
RECOMMENDATION:
N/A
EXECUTIVE SUMMARY:
N/A
BACKGROUND OR DETAILED INFORMATION:
This item was requested by Council Member Steve Hannestad.
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
N/A
Attachments
Historical Society Letter
Historic Preservation Commission
Meeting Date:11/02/2020
Submitted By:MaryAnne Tolmie, Parks and Recreation
SUBJECT:
DEPARTMENT UPDATE
RECOMMENDATION:
N/A
EXECUTIVE SUMMARY:
Staff will provide an departmental update.
BACKGROUND OR DETAILED INFORMATION:
The department update concludes with: The next regular session of the Historic Preservation Commission will
tentatively take place on Monday, December 7, 2020.
FISCAL IMPACT:
N/A
SUGGESTED MOTION:
N/A
Preservation Training #2
Basics for Creating a strong historic preservation commission
WHAT IS A "HISTORIC PROPERTY?
•In preservation terms, a "property" may be a prehistoric or historic district, site, building, structure or object that has been determined to have historic significance, by applying criteria that are adopted by the
governing body.
•Generally a historic property is one that:
•is associated with an activity or person of importance in the community’s history
•represents a noteworthy designer
•Is a type of building construction that is important in the area's history
What Does Historic Preservation Mean?
•Preservation means keeping historic properties and places in active use while accommodating appropriate improvements to sustain their viability and character.
•It also means keeping historic resources for the benefit of future
generations.
•Meaning: While maintaining properties in active use is the immediate objective, this is in part a means of assuring that these resources will be available for others to enjoy in the future.
How do you sustain viability and character?
•It is about managing change, not freezing historic properties or
districts in time.
•It is not simply about maintaining a historic appearance, but about maintaining authenticity, where possible.
•In addition to maintaining the historic appearance, preserving
original materials and craftsmanship of historic properties is also
of extreme importance.
Why Do We Preserve Historic Resources
•We preserve historic resources
• Preservation honors our diverse heritage.
• Preservation supports sound community planning and
development.
• Preservation maintains community character and supports livability.
• Preservation supports sustainability in our communities.
• Preservation keeps historic resources for the benefit of future
generations
1) Please provide a brief history of University of Arizona football. Please include what year
the University of Arizona begin participating in football, what the teams original name
was and why it changed, and who is your favorite player from 1899 -1980 is and why?
2) What genres of music were popular in the Tucson region during the 1920’s - the 1950’s
when John Proctor managed the Pioneer Hotel in down town Tucson and lived at Steam
Pump Ranch? Name some of the ways people from the time enjoyed music.
3) How did horses arrive in Arizona and what were some of the characteristics that allowed
them to thrive in the arid Arizona environment?
FUTURE FUNDING REQUESTS FOR STEAM PUMP RANCH PRIORITIZATION PLAN
Priority 1:
This grouping includes structures and areas inside the historic core that have not been previously addressed or
are scheduled to be. These structures are in the most need of preservation, hold the most history on the site, are
realistic in cost and adaptability, and ultimately will provide the most public usage and benefit possible based on
actual data from programming and events coordinated by the Town. The historic core is identified in the attached
map as a dashed line around portions of the property. Specific buildings/structures associated:
1. BBQ Building/Carlos’s House – $175,000 estimate 2013 – Item G on Map
The BBQ building, also known as Carlos’s House, is a building that the Town has been patchwork funding to
repair over a number of years. The roof has been replaced and windows have been boarded up as they have
been damaged. Internally, the building suffers from foundation issues and portions of the walls are deteriorating
due to moisture making its way in from an unknown source. There was an addition to the building in later times to
establish living quarters that have been completely ravaged by the elements. It is the desire of the Town to
remove the non-historic portion of the building and make the necessary repairs needed to return it to its original
state for historical accuracy and the ability for its usage in a large number of activities that take place on the
property. Its location makes it the first structure someone sees when entering the facility through the northern parking lot and ramada area currently used for the farmer’s market. It creates a natural flow and entry point into
the site and its improvement is essential if we are to “Tell the Story of Steam Pump Ranch”. The fact it is
attached to the event lawn provides delineation to activities taking place around the ramada or on the lawn,
whether it is used as a barbeque or simply a historical structure that provides shade to visitors. Cost estimates
from 2013 show that this would be the least expensive project to address moving forward in the historic core.
Staff sees no reason to doubt this assessment and are excited about the realistic ability to provide yet another
historical space to the residents of Oro Valley to enjoy.
2. Bunk Houses – $219,400 estimate 2008 – Item C on Map
Historically the Bunk Houses provided room for those working on the ranch. Discussions have been had on how
to best use this space while still providing the ability to showcase its historical significance. The popular
determination has been conversion to restroom facilities. Further discussion from staff as well as the addition of
the northern restroom building and the 2020 ConsultEcon Adaptability Report identified dressing room space for
programming and supportive visitor amenities as other suitable uses. Staff ultimately concurs with this new
vision and also pictures a small visitor’s center/office space that would much better showcase the history of this
structure. The need for restrooms in this portion of the site is no longer necessary, versatile space would be a
much better use. There has not been a more recent cost estimate for this area, which also included a shade
structure prior it being damaged, since 2008. Staff believes that this estimate is a good baseline moving forward
which can be investigated more thoroughly if necessary, as removal of plumbing and similar type features should
provide savings vs inflation from the time of original estimate. Preservation and restoration of these two buildings
would provide not only another historical and functional portion of the property, but would create a clear path
through the site and continue to “Tell the Story of Steam Pump Ranch” through the preserved structures. On
event days visitors will park to the north, walk underneath the shade ramada and across its pavers, past Carlos’s
House and be able to smell something good cooking, across the event lawn full of activity, past the Garage
Building with its roll-up doors open to staff onsite to greet them and answer questions, peek in the Bunkhouses,
and visit the Pusch House Museum, to ultimately the final destination of the Ghosted Structure of the Steam
Pump Ranch House, which is the reason everything on the site exists.
3. Continuing Planting Plan – Throughout the property
The property's planting plan is outlined in detail as a part of the Steam Pump Ranch Assessment/Stabilization
Report from December 2014, original estimates totaled more than $2,000,000 upon full build out. The Town has
worked annually to make improvements identified in this plan. Irrigation and the event lawn are two of the most
noticeable and popular improvements which have allowed for increased activity to be had at the ranch. The
increased popularity of the Steam Pump Ranch site can be attributed directly to the planting plan which has
provided the setting for the Town’s programming and public excitement towards the ranch. It is the desire of staff
to continue improvements in the form of more trees, shrubs, and irrigation where needed to make sure more of
the ranch has the same feel as its most popular areas. The landscape generational transition “Tells the Story of
Seam Pump Ranch”
FUTURE FUNDING REQUESTS FOR STEAM PUMP RANCH PRIORITIZATION PLAN
Priority 1 Continued:
4.Proctor-Lieber House – $510,500 estimate 2013 – Item H on Map
The largest structure on the site also comes with a matching estimate to improve. The estimate from the 2013
shows the Proctor-Liber House costing over $500,000 to preserve, however this figure is absent any sort of
upgrades related to technology. Additionally there is some uncertainly as to the inclusion of the northern, more
modern portion of the structure in this estimate. As shown in the 2020 ConsultEcon Adaptability Report, this is the
only structure on the site that has been viewed as having a realistic possibility for retail or food type of usage. This
is another reason that Staff is uncomfortable with the 2013 estimate as we expect it to be significantly higher today,
but did include it for consistency. Use of this building as a place of retail or food service would require increased
infrastructure work specific to that use, and the Town feels that a partnership with the company interested in these
types of uses would bring an investment in order to make it a reality. Currently, minor repairs are done to the
structure as needed, mostly to older adobe in the walls. Its current interior use is for storage of supplies, which the
Staff sees continuing for the time being. The yard area has seen improvement as a part of the planting plan
improvements and is another event space the community can currently utilize.
Priority 2:
This grouping includes structures and areas outside of the historic core. These structures are not in as severe a
need of repair and lack the historical significance of items listed as “Priority 1”. Additionally, their location is in the
area of current activity and public usage which would provide greater overall benefit. As such, there are no
estimates included with these items.
1. Relocation of garden and increased parking capacity and flow – Item J on map
The Heritage Garden was originally located inside of the historic core near the Steam Pump House, it was later
moved to its current location but still uses the original seeds from its inception for growth each year. It is the desire
of Staff to return it to its original location. This would have historical significance in being the final piece of the
puzzle in putting the ranch in the same layout as was original. An added value of this relocation would be to turn
the current area into additional parking that would be a huge benefit when events take place. This would provide
for a much more natural flow and better visitor experience when smaller activities are held on the site. The reuse of
this space for parking and placement of the garden back at it original location inside of the historic core will
complete the site and allow the Town to fully “Tell the Story of Steam Pump Ranch”.
2. Stables – Item L on Map
The Stables are currently used for storage of equipment, and there are some structural issues with the building
itself. Additionally ,the large roof is viewable from the adjacent Steam Pump Village property and is the first thing
public sees when entering the site from this direction. Improvements to this structure are viewed as necessary for
future usage for not only functionality but also aesthetics due to its size and location.
3. Tack House – Item K on Map
This building is structurally sound and split into multiple rooms which serve as storage on the site. Unless there is a
desire to drastically change the use of this building, staff sees the use of storage as necessary and no
improvement needed until other projects are addressed. That being said, the Oro Valley Historical Society has
voiced interested in using the Tack House as their final home to store historic artifacts, conduct collection
preservation and office space.
4. Ramadas, traffic improvements, entry portals, and landscaping in pan handle – Area in and around
Stables and Tack House
As a part of the Steam Pump Ranch Assessment/Stabilization Report from December 2014 this area was identified
as needing improvements in the form of a new traffic entry point into the site, appropriate traffic improvements,
shade ramadas and landscaping where necessary. Staff sees these needs as being able to be delayed until other
upgrades are made to the property in this area.
P.O. Box 69754
Oro Valley, AZ 85737-0021 www.ovhistory.org
October 2, 2020
The Honorable Mayor and Councilmembers
Town of Oro Valley
11000 N. La Canada Drive
Oro Valley, AZ 85737
Dear Mayor and Councilmembers,
Board Members of the Oro Valley Historical Society (OVHS) are concerned with what
seems to be a redirection of the use of the Steam Pump Ranch (SPR) Historical Park. We, at one
time, seemed to have a stronger partnership with Parks and Recreation and we were in the loop
regarding any substantive revisions to the Master Plan and changes to SPR activities and events.
Of late, it seems that we only find out about these changes at public meetings or when an event is
advertised to the public. We understand we have no ownership of the property and cannot affect
any decisions. Perhaps Parks and Recreation feel they have no obligation to keep us informed or
consult with us. That would be an unusual way to conduct a partnership.
When the Pima County bond to purchase Steam Pump Ranch was proposed it was with a
mind to preserve the property and keep its historical integrity.
https://webcms.pima.gov/cms/one.aspx?portalId=169&pageId=12940
“A Master Plan was concurrently developed to assist the Town of Oro Valley to decide on a
strategy for the future use of the property and its various ranch buildings. Consensus developed
to focus on Steam Pump Ranch as a heritage education center for residents and visitors to the
Town of Oro Valley that would take the stories of the two ranching families and the role of
Steam Pump Ranch in the development of the region.”
Given the recent presentations at the Historical Preservation Commission (HPC)
meetings by Parks and Recreation, it seems that the emphasis has shifted from heritage education
and preservation of the buildings to a “commerce center”. We have recently seen a drive-in
movie theater, El Toro, take root near the Pusch House Museum. In our opinion, it detracts from
the historic nature of the site. There seems to be a greater emphasis on community activities and
private money making functions (i.e. wine festivals, concerts, weddings) at SPR and less
emphasis on local history and historical related events.
One of the major proposed changes to the Master Plan, is to move the Heritage Garden.
One of our Board members recently obtained a large grant to concentrate on plantings in the
current area. If the removal of the current Heritage Garden proceeds, OVHS requests clear
communication from the town regarding logistics and the timelines so that the donor of the grant
can be consulted regarding current and future funding decisions.
The OVHS was never asked for their opinion regarding any of the changes presented at
the HPC meetings. We feel that it would be an affront to the voters who passed the bond to
gravitate so dramatically from the original intent. We would like to know if Pima County has
been contacted and if they have endorsed the change in the Master Plan and use of the property.
Were there any members of the community or community groups that were asked to participate
in considering the change in purpose for SPR or was this a unilateral decision by Parks and
Recreation?
As we see continued development in Oro Valley, it would be a shame to see one of its
few historic jewels become commercialized as this proposal seems to indicate. We hope you will
take a closer look at these changes. We would appreciate your response to our concerns.
Yours truly,
Roxana Reidy Johnson
cc: Ms. Mary Jacobs
cc: Ms. Gail Munden